HomeMy WebLinkAbout03.11.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 11, 2013
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Braithwaite
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(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 25, 2013
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 2/24/13 $2,702,758.10
(A2) City of Evanston Bills FY2013 3/12/13 $2,772,227.99
Credit Card Activity – Period End January 31, 2013 $ 96,188.50
(A3.1) Approval of Agreement with dbHMS for Professional Consulting Services
for the 2013 HVAC Improvement Project (RFP 13-03)
Staff recommends that City Council authorize the City Manager to execute a
contract for professional consulting services for the 2013 HVAC Improvement
Project to dbHMS (303 W. Erie, Suite 510, Chicago, IL) at a total cost of $72,804.
Funding is provided by the Capital Improvement Program: Account 416144 for
Police/Fire Headquarters; Account 415602 for Levy Center; and Account 415697
for Fleetwood-Jourdain Center.
For Action
(A3.2) Approval of Estimated Annual User Charge for 2013 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council approval of the Estimated Annual User Charge
for 2013 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for disposal of sludge generated as part of the water treatment
process in the amount of $343,732.27. Funding for this work will be from the
Water Fund, Account 7110.62420.
For Action
(A3.3) Approval of Northeastern Illinois Public Safety Training Academy 2013
Membership Dues
Staff recommends approval of payment for the 2013 Fire and Public Works
membership fee to Northeastern Illinois Public Safety Training Academy
(NIPSTA) in the amount of $25,042. Funding is provided by the Fire Department
Account 2305.62360 for both the Fire and Public Works Departments. The
membership fee has not increased since 2011.
For Action
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(A3.4) Approval of Contract Award to Mullin & Lonergan Associates for the
Analysis of Impediments to Fair Housing Choice (RFP 12-170)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Analysis of Impediments to Fair Housing Choice (AI) to Mullin &
Lonergan Associates (800 Vinial Street, Suite B414, Pittsburgh, PA), in the
amount of $24,990. Funding is provided by CDBG Administration Account
5220.62490 and NSP2 Administration Account 5005.62490 in the amounts of
$12,495 each. Analysis of impediments is required by HUD for CDBG, HOME
and NSP2 grant funding.
For Action
(A3.5) Approval of Three (3) Replacement Vehicle Purchases for Utilities
Department
Staff recommends City Council approval for the purchase of three (3)
replacement vehicles for the Utilities Department in the total amount of
$529,558.08 as follows: Ford F-550 truck from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL) in the amount of $76,381.08; International Harvester
(I.H.) 4700 from Prairie Archway International (401 S. Dirksen Parkway,
Springfield, IL) in the amount of $124,177; and I.H. 7400 from Standard
Equipment Company (2033 W. Walnut Street, Chicago, IL) in the amount of
$329, 000. Funding is provided by Water and Sewer Fund Accounts.
For Action
(A3.6) Approval of Renewal of Annual Accela (PAL) Sole Source Maintenance and
Support Agreement
Staff recommends that City Council authorize the City Manager to renew the
sole source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA)
for the City's Accela automation software system (PAL – Permits and Licensing),
in the amount of $128,000, a 2.2% decrease from the 2012 cost. This
agreement covers the period March 15, 2013 through March 14, 2014. Funding
is provided by the Computer Licensing and Support Account 1932.62340.
For Action
(A3.7) Approval of Renewal of Building Automation Service Agreement with
Schneider Electric for 2013
Staff recommends that City Council authorize the City Manager to execute a one-
year renewal of the service agreement for the Schneider Building Automation
System (BAS) at eight City facilities with Schneider Electric (formerly ITG
Solutions) (17475 Palmer Blvd, Homewood, IL) in in the amount of $23,640 for
FY 2013. This price reflects no increase from FY 2012 to FY 2013. Funding is
provided by Facilities Management Account 3807.62509
For Action
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(A3.8) Approval of Renewal of Building Automation Service Agreement with
Siemens for 2013
Staff recommends that City Council authorize the City Manager to execute a one-
year renewal of the 2013 sole source annual service agreement for the Building
Automation System (BAS) at the Police Headquarters/911 Center with Siemens
Building Technologies, Inc., (585 Slawin Ct., Mount Prospect, IL). Funding is
provided by Facilities Management Account 3807.62225 and E911 Center
Account 5150.62509 for a total cost of $25,022.
For Action
(A4) Approval of Change Order #1 for the 2012 Washroom Renovation Project at
Lorraine H. Morton Civic Center (Bid 12-137)
Staff recommends approval of change order #1 in the amount of $59,262 for the
2012 Washrooms Renovation Project at the Lorraine H. Morton Civic Center
(LHMCC). This change order will increase the current contract amount from
$284,880 to $344,142. Funding is provided by 2013 CIP account #415175 with a
budget of $415,000.
For Action
(A5) Acceptance of Year-End Financial Report for Fiscal Year 2012
Staff recommends City Council accept and place the Year-End FY2012 Financial
Report on file.
For Action
(A6) Approval of Contract with Evanston Police Sergeants Association
Staff recommends that the City Council authorize the City Manager to execute
and negotiate any additional terms for a collective bargaining agreement with the
Evanston Police Sergeants Association (the “Sergeants Union”) affiliated with
Illinois Fraternal Order of Police Labor Council effective January 1, 2013 through
December 31, 2013. City Council approval will ratify the tentative agreement
reached between the parties throughout the negotiation process.
For Action
(A7) Resolution 16-R-13 Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Staff recommends adoption of Resolution 16-R-13 amending the Plan of
Operation and Governance for the City of Evanston Electricity Aggregation
Program, which will allow greater flexibility in obtaining prices in order to get the
best prices for Evanston residents.
For Action
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(A8) Resolution 14-R-13 Authorizing the City Manager to Sign a Notification and
Conditions of Grant Award to Fund the Long Term Care Ombudsman
Program
Staff recommends City Council approval of Resolution 14-R-13 authorizing the
City Manager to sign notification of grant awards in the amount of $27,960 to
fund and operate the Long Term Care Ombudsman Program for the City of
Evanston.
For Action
(A9) Resolution 17-R-13 Authorizing Apartment Lease Renewal for 1223
Simpson Street
Staff recommends approval of Resolution 17-R-13, authorizing the City Manager
to execute a lease between the City of Evanston and Norma and Nolan Robinson
for the apartment located at 1223 Simpson Street.
For Action
(A10) Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to
Fercas, LLC d/b/a La Macchina Café
Staff recommends City Council adoption of Ordinance 29-O-13, which amends
Subsection 3-4-6-(B) of the City Code to increase the number of authorized
Class B liquor licenses to eighteen (18), and thereby permit issuance of a liquor
license to Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington Ave.
For Introduction
(A11) Ordinance 30-O-13, Permitting Issuance of a Class C Liquor License to
Coast Central Corporation
Staff recommends City Council adoption of Ordinance 30-O-13, which amends
Subsection 3-4-6-(C) of the Evanston City Code to increase the number of
authorized Class C liquor licenses to thirty (30), and thereby permit issuance to
Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie Ave.
For Introduction
(A12) Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor
License Classification
Liquor Control Review Board recommends creation of a new BYOB liquor license
class. Ordinance 32-O-13 amends Section 3-4-6 of the City Code to create a
BYO liquor license class. Ordinance 32-O-13 also amends City Code Sections
3-4-3 (Licenses), 3-4-14 (Age Restrictions; Identification Cards), and 3-4-19
(Alcohol Awareness Training) to include BYOB in those regulations.
For Introduction
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(A13) Ordinance 34-O-13 Amending the City Code Relating to Parking on the East
Side of McDaniel Avenue
The Transportation/Parking Committee and staff recommend that City Council
consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic,
Residents Parking Only Districts, adding District 16, the east side of McDaniel
(1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven
days a week.
For Introduction
(A14) Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½
Howard Street to Peckish One, LLC
Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager
to negotiate and execute a commercial lease with an option to purchase for City-
owned real property located at 623-627½ Howard Street. This ordinance was
introduced at the February 25, 2013 City Council meeting.
Agenda Item A14 will be held over for consideration at the next regular City
Council meeting on March 18, 2013.
For Action
(A15) Ordinance 23-O-13 Amending the City Code Relating to Parking on
Harrison Street
The Transportation/Parking Committee and staff recommend that City Council
adopt Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic,
restricting parking on the south side of Harrison from Green Bay Road west to
the first north-south alley. This ordinance was introduced at the February 25,
2013 City Council meeting.
For Action
(A16) Ordinance 24-O-13 Amending the City Code Relating to Parking on
Harrison Street, Eastwood Avenue and Davis Street
The Transportation/Parking Committee and staff recommend that City Council
adopt Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic, adding
Residents Parking Only District 6 on Harrison Street and Eastwood Avenue and
removing Residents Only Parking District 5 on Davis Street. This ordinance was
introduced at the February 25, 2013 City Council meeting.
For Action
(A17) Ordinance 25-O-13 Amending the Class Y Liquor License
Staff recommends City Council adoption of Ordinance 25-O-13, which if adopted
will amend the Class Y liquor license to permit the sale of alcoholic liquor, i.e.,
spirits, wine, and unrefrigerated beer for off premises consumption. This
ordinance was introduced at the February 25, 2013 City Council meeting.
For Action
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PLANNING AND DEVELOPMENT
(P1) Resolution 11-R-13 Authorizing the Law Firm of Winston & Strawn, LLP to
Represent the City as Amicus Curiae in the Case of Albert C. Hanna and
Carol C. Mrowka v. City of Chicago, et al. No. 1-07-3548 (First Dist. III App.
Ct)
The Evanston Preservation Commission and City staff recommend City Council
adoption of Resolution 11-R-13 authorizing the Law Firm of Winston & Strawn,
LLP to represent the City of Evanston at no cost as Amicus Curiae in the case of
Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al., in support of the
City of Chicago’s Landmarks Ordinance.
For Action
(P2) Ordinance 26-O-13 Granting a Special Use for Commercial Indoor
Recreation Facility at 739 Main Street
The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13
granting a special use permit with conditions to mitigate the possible noise
impact for a commercial indoor recreation facility at 739 Main Street, a vacant
storefront, for a boxing studio.
For Introduction
(P3) Ordinance 4-O-13 Amending Portions of the Zoning Ordinance Relating to
Certain Legal Non-Conforming Residential Uses
The Plan Commission and City staff recommend adoption of proposed
Ordinance 4-O-13 amending the Zoning Ordinance to permit a process similar to
the minor variance process be implemented for one to four-family residential
legal nonconforming uses that allows the Zoning Administrator to determine if
such nonconforming uses can be expanded by increasing the structures’ bulk.
For Introduction
(P4) Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at
2250 Sheridan Road
City staff recommends the adoption of Ordinance 33-O-13, amending special use
Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250
Sheridan Road to permit an increase in size to the end signs located on the large
scoreboard. The new proposal should not increase the view of the scoreboard
from Sheridan Road.
For Introduction
(P5) Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off-
Street Parking at 1615 Oak Avenue
City staff recommends the adoption of Ordinance 22-O-13 granting major zoning
relief to convert seven required off-street parking spaces into an outdoor seating
area and bicycle parking at Smylie Brothers Restaurant & Brewery for a total of
zero off-street parking spaces. This ordinance was introduced at the February
25, 2013 City Council meeting.
For Action
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(P6) Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a
New Section 6-15-17, “oHR Howard-Ridge Overlay District”
City staff recommends consideration of Ordinance 2-O-13 that amends the
Zoning Ordinance text to create a new overlay zoning district, which will require
certain types of new retail uses such as hair salons, nail salons, beauty shops,
and barber shops, to operate only by Special Use in the Howard-Ridge TIF
District. The Plan Commission does not recommend approval. This ordinance
was introduced at the February 25, 2013 City Council meeting.
Agenda Item P6 will be held over for consideration at the next regular City
Council meeting on March 18, 2013.
For Action
(P7) Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties
Within the oHR Howard-Ridge Overlay District
City staff recommends consideration of Ordinance 3-O-13 that amends the
Zoning Map by placing properties in the Howard Ridge TIF District into the new
overlay zoning district which will require certain types of new retail uses such as
hair salons, nail salons, beauty shops, and barber shops, to operate only by
Special Use in the Howard-Ridge TIF District. The Plan Commission does not
recommend approval. This ordinance was introduced at the February 25, 2013
City Council meeting.
Agenda Item P7 will be held over for consideration at the next regular City
Council meeting on March 18, 2013.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston February 2013 Bills
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of
February 2013 in the amount of $242,564.35
For Action
(H2) Ordinance 28-O-13, Amending Terms of Americans with Disabilities Act
(ADA) Board Members
Human Services Committee and staff recommend City Council adoption of
Ordinance 28-O-13, which amends the Evanston City Code of 2012, as
amended, assigning a four year term of service for Americans with Disabilities
Act (ADA) Advisory Board members and permitting the mayor to reappoint
members to a second term.
For Introduction
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(H3) Approval of Ten Thousand Ripples Public Art/Peace Project
Human Services Committee and Public Art Committee members recommend
City Council approval of Ten Thousand Ripples, a public art/peace project
organized by Evanston artist Indira Freitas Johnson in conjunction with the
nonprofit organization Changing Worlds. No City funding will be utilized for this
project.
For Action
ECONOMIC DEVELOPMENT
(O1) Resolution 1-R-13 Authorizing the City Manager to Negotiate a TIF
Construction Grant Agreement with Peckish One LLC for 623-627½ Howard
Street
The Economic Development Committee and staff recommend City Council
approval of Resolution 1-R-13, authorizing the City Manager to negotiate a TIF
Construction Grant Agreement with Peckish One, LLC for improvements to City
Property located at 623-627 ½ Howard Street for an amount not to exceed
$200,000.
Agenda Item O1 will be held over for consideration at the next regular City
Council meeting on March 18, 2013.
For Action
MEETINGS SCHEDULED THROUGH April 1, 2013
Upcoming Aldermanic Committee Meetings
Mon, Mar 18 7 pm City Council
Fri, Mar 22 7 am Housing and Homelessness Commission
Wed, Mar 27 6 pm Transportation/Parking Committee
Wed, Mar 27 7:30 pm Economic Development Committee
Thurs, Mar 28 5:30 pm Emergency Telephone Board
Mon, April 1 5:45 pm A&PW, P&D, City Council
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 25, 2013
7:00 p.m. Presentation of the Honorable Lorraine H. Morton Portrait
Roll Call: Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:36 pm after a
Roll Call vote revealed a quorum was present.
Mayor Public Announcements
The Mayor had no announcements to deliver.
City Manager Public Announcements
City Manager Bobkiewicz called upon the Health Department Director to come forward to
talk about WOW.
Evonda Thomas-Smith, Director of Health informed the attendees of the
Women Out Walking (WOW) Registration information and the day of the event. The walk
will begin on Saturday, March 23rd through June 15th at the Evanston Township High
School. She also stated the City staff will be available to offer recommendations for those
who call seeking further information. She also announced at the inception of the program
there were 500 participants, and last year (2012) 1000 participants.
The promotion of Evanston 150 Celebration was presented by Kate Todd, Executive
Secretary to the City Manager. She mentioned the sale of mementos of the event which
are reusable bags ($5), magnets ($2) and pins (free with purchase of either Item), or $1
separate. These items can be obtained in the City Clerk’s Office. There will be
consideration of other items at a future date.
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Mayor Tisdahl wanted to clear up some confusion concerning Mayor Morton’s portrait in
announcing the portrait was painted and framed by the artist, which he donated to the
City at no cost to the City.
Communications: City Clerk
Clerk Greene announced the campaign season is now in full swing. He asked the
candidates not to place their signs on the parkways, and that early voting begins March
25th and continues through April 6th. The Lorraine H. Morton Civic Center will be a polling
site in room 2200, from 9am – 5pm Monday – Friday, and 9am – 3pm Saturday, 9am –
12 noon Sunday.
Citizen Comment
The Mayor read a statement concerning the way public speakers should address their
concerns to the Council. She then called the names of the first four speakers.
These residents spoke on item A7:
Dick Peach, 1414 Greenleaf spoke in strong support of the proposal. He felt it would be
a great asset to the community and he hoped the Council would approve the proposal.
Jamie Evans, 1028 Ashland thank the Council for allowing him to speak. He gave his
strong support of for the usage of the property on Howard Street.
Inoia Mocsell-McCain, 1028 Ashland spoke in support of the proposal.
Debbie Evans, 1028 Ashland stated her previous connection with the Celtic Pub and
how she has a passion for food and is hoping for the Council to approve the item on
hand.
Tom Fogerty, 1419 W. Jarvis Ave, Chicago announced himself as the brewer and
brewer manager of Peckish One LLC and he is looking forward to being in Evanston,
and he is looking forward to serving some of his great craft brews.
Rob Gorcir, came to give his support to the character of Jamie and Debbie and their
desire to come to Evanston.
Jean Styles, Jarvis stated she is an event planner who is hoping that Howard Street will
regain and rebuild in hope that the Council will approve the proposal.
Junad Rizki, Sheridan Ave. stated he had nothing against the people involved with the
proposal, but he does with the procedure and process which the City does not have in
place. He also spoke of the monies that were given away to the Wine & Cheese Bar on
Howard.
These spoke on item SP1
Kim Fisher, 1146 Elmwood Ave. stated she is the Vice Chair of the Mental Health
Services. She thanked the Mayor, City Manager and Mrs. Thomas-Smith for
recognizing the proposal. She stated she hoped the Council would consider and
approve the proposal that will be presented this evening.
Karen Ruetzel, 708 Milburn is part of the mental health care and she would like to see
the crisis center to be able to intertwine their efforts in assisting the youth and adults
with the issues they face on a daily basis.
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These spoke on gun safety:
Dorothy Zetraitis, 2485 Central stated her concerns with the gun violence and she
does not want her grandchildren to become victims of gun violence, by being in the
wrong place at the wrong time. She stated there must be a stop and we need to take a
stand because it is our responsibility.
Marjorie Fugara, 343 Dewey who spoke as a representative of the group “MOM’s
Demand Action”. She is very concerned with the violence that the young children
witness, which soon results in obesity and low learning abilities. She is asking the silent
majority to speak up for reasonable gun laws.
These spoke on 1st Amendment; etc:
Padma Rao, 2246 Sherman stated her comments were approved by her Attorney. She
mentioned the February 11th meeting and how she felt the 7th ward Alderman tried to
force her into conversation when she wanted to be left alone. When she began to speak
of tantrums, the Mayor stated she was out of order. She continued to accuse the
Council, the Lawyer and a second Alderman. She raised her voice every time the Mayor
mentioned that she was out of order, as she continued to bring up previously discussed
issues the Mayor again told her she was out of order and finally turned the microphone
off. She continued to talk angrily and loud with the microphone off, and demanded to
have the microphone turned back on. Alderman Grover was recognized by the Mayor
as she pointed out the time had lapsed and the patience of the Council and the
audience of listening to Ms. Rao, and she asked the audience to express their concern.
Alderman Rainey motioned for a recess and it was seconded and it received a
unanimous voice vote.
The Regular Council Meeting reconvened at 9:10 pm. The Mayor called on B.K. Rao to
speak and she did not, so Mr. Rizki was asked to speak. When neither citizen spoke,
Alderman Rainey asked if any Council member would be willing to suspend the rules
and allow citizen comment to be placed at the end of the Council’s business and it was
seconded. Ms. Rao continued to remain at the podium. When Ms. Dorothy Zetraitis
came to speak (a hand held microphone was used since Padma Rao was still at
the podium), she asked Ms. Padma Rao if she would allow her to speak for her 3
minutes and then she could continue. Ms. Padma Rao was not willing to cooperate with
the proposition that was offered by Ms. Zetraitis. B.K. Rao approached the dais and
began a loud conversation with Alderman Holmes demanding the Council not to sit by
and allow this discrimination of her and her daughter to continue.
B.K. Rao, 2246 Sherman stated the taxpayers have the right to bring grievances to the
elected officials. She spoke on the Kendall trees, as well as the mentioning of Holland &
Knight and Veolia. The Mayor stated she was out of order. Padma Rao then yelled out
“leave her alone leave her alone, she is just stating her opinion”. B.K. Rao continued
with her statements until she stated “I shall return”.
Other issues spoken to:
Priscilla Giles, 1829 Ashland Ave. spoke concerning the handicap citizens at
Fleetwood/Jourdain still not having the turnaround curb that would make it easier to
enter the facilities. She was also wondering if the City was going to follow Chicago’s
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lead in removing the parking meters for the new boxes, and if so it will be another
challenge for the physically challenge as well as for those who drive.
Junad Rizki, spoke of the proposed water sales and he was very doubtful of the deal
that Mr. Stoneback and Mr. Bobkiewicz said they would secure from Skokie. He is
asking Mr. Bobkiewicz to give the taxpayers the real cost, expenses for all current users
of this system before any new contracts are made.
SPECIAL ORDER OF BUSINESS
(SP1)Approval of Mental Health Services Case Management Agreement with
Presence Behavioral Health
The Mental Health Board and staff recommend that the City Council authorize the City
Manager to negotiate and sign an agreement with Presence Behavioral Health in the
amount of $55,000 to provide 24-hour crisis intervention, case management, outreach,
and home visitation for FY2013. The proposal from Presence Behavioral Health fills this
gap in services.
For Action
Director of Health, Mrs. Evonda Thomas-Smith thanked City staff, Mental Health Board,
and the members of Presence Behavioral Health. She presented a power-point
overview of the importance in addressing the mental problems and issues that are
present here in Evanston. Some of the calls that are received are: 1) frequent callers, 2)
unique situations, 3) disabled residents, 4) homeless residents, 5) sexual assault, just to
name a few. She also quoted some statistics that are unique to the Evanston
community, as well as some emergency calls.
Alderman moved to accept the proposal and it was seconded, and with a 9-0 Roll Call
vote the proposal was approved.
(SP2)Approval of 2013 Economic Development Work Plan
The Economic Development Committee and staff recommend City Council adoption of
the 2013 Economic Development Work Plan.
For Action
The item was moved by Alderman Grover and seconded. With a unanimous voice vote
the item was approved.
Items not approved on Consent Agenda:
(A3.3)Approval of Contract Award to ATR Transmissions (Bid 12-183)
Staff recommends City Council approval of a one-year bid award with three, one-year
option renewals for transmission repairs from ATR Transmissions (401 Terrace Drive,
Mundelein, IL) in the amount of $28,615 annually. Funding is provided by the Major
Maintenance account (7710.65060) with a 2013 budget of $30,000 allocated to
transmission repairs for sedans, vans and medium-sized trucks.
For Action
(P2)Approval of Community Partners for Affordable Housing HOME Application
The Housing and Homelessness Commission and staff recommend the approval of a
$277,685 forgivable HOME loan for the acquisition and rehabilitation of a foreclosed 2-
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unit building for affordable rental housing to Community Partners for Affordable Housing
(CPAH). Funding is provided by the HOME fund, which currently has a balance of
approximately $1.1 million.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of February 11, 2013
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)City of Evanston Payroll through 2/10/13 $2,660,167.75
(A2)City of Evanston Bills FY2013 2/26/13 $2,303,695.03
(A3.1)Approval of 2013 Contract with G & M Trucking, Inc. for Granular Materials
(Bid 13-05)
Staff recommends that City Council authorize the City Manager to execute a one-year
contract for the purchase of granular materials with G & M Trucking, Inc. (8811 Kathy
Lane, Des Plaines, IL) in the amount of $34,747.50. Funding is provided from the
Water Fund (7115.65055) and the Sewer Fund (7400.65055).
For Action
(A3.2)Approval of Contract Renewal with Garda Armored Car Services
Staff recommends Council approval of the second optional year of the original two (2)
year contract with three (3) optional years with Garda Armored Car Services (2100 W.
21st Street, Broadview, IL) for a not to exceed amount of $75,000 effective December 1,
2012 through November 30, 2013. Funding is provided by the Parking Fund
(7005.62431) and General Fund Revenue Division (1910.62431).
For Action
(A3.4)Approval of Contract Extension with Ozinga Ready Mix Concrete, Inc.
Staff recommends City Council approval of a one year contract extension for the
purchase of 350 cubic yards of concrete at a cost of $97 per cubic yard, 200 cubic yards
of high early strength concrete at a cost of $118 per cubic yard, and 50 cubic yards of
flowable fill at a cost of $86 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222
South Lumber Street, Chicago, IL) for a total of $64,0 00. Funding is provided by the
General Fund for Street and Alley Maintenance (2670.65055), the Water Fund
(7115.65051), and the Sewer Fund (7400.65051).
For Action
(A3.5)Approval of Funding for Evanston 4th of July Association
Staff recommends allocating $10,000 to the Evanston 4th of July Association for the
celebration in 2013. This one-time contribution is in honor of the sesquicentennial
birthday of the City of Evanston and will be used towards a variety of musical acts.
Funding is provided by Evanston 150 Grants (1575.62490).
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For Action
(A3.6)Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and
Support Agreement
Staff recommends approval to renew the annual sole source maintenance and support
agreement for the term March 1, 2013 through February 28, 2014 with Oracle
Corporation (20 Davis Drive, Belmont, CA) for the City's Enterprise One software in the
amount of $136,717.32, a decrease of $12,657.40 (8.4%) off the original 2013 renewal
price. Funding is provided by the Computer Licensing and Support Account
1932.62340.
For Action
(A4)Approval of Change Order No. 3 for Evanston Water Utility SCADA Phase III
Engineering Services (RFP 08-74)
Staff recommends that the City Council authorize the City Manager to execute Change
Order No. 3 in the amount of $6,250 and grant a time extension of 60 calendar days, to
the agreement with CDM Smith, Inc. (125 South Wacker Drive, Chicago, IL) for the
Evanston Water Utility Supervisory Control and Data Acquisition (SCADA) System
Phase III Engineering Services. Funding is provided by the Water Fund (Account
733078).
For Action
(A5)Resolution 12-R-13 Authorizing an Intergovernmental Agreement with the
Chicago Metropolitan Agency for Planning for the City’s Bike Plan Update
Staff recommends approval of the Resolution 12-R-13 authorizing the City Manager to
enter into an Intergovernmental Agreement with the Chicago Metropolitan Agency for
Planning (CMAP) to seek staff and consulting services to update the City’s Bike Plan.
Funding up to $100,000 is provided by CMAP.
For Action
(A6)Resolution 13-R-13 Authorizing Motor Fuel Tax Funds Usage for Roadway
Construction and Related Engineering Services
The Evanston Department of Public Works recommends City Council approval of
Resolution 13-R-13 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of
$1,400,000 for the street resurfacing and $132,727 for design and construction
engineering services. Funding is provided by the Motor Fuel Tax Fund (Fund # 200).
For Action
(A7)Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½
Howard Street to Peckish One, LLC
Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager to
negotiate and execute a commercial lease with an option to purchase for City-owned
real property located at 623-627½ Howard Street.
For Introduction
(A8)Ordinance 23-O-13 Amending the City Code Relating to Parking on Harrison
Street
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The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic, restricting parking on
the south side of Harrison from Green Bay Road west to the first north-south alley.
For Introduction
(A9)Ordinance 24-O-13 Amending the City Code Relating to Parking on Harrison
Street, Eastwood Avenue and Davis Street
The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic, adding Residents
Parking Only District 6 on Harrison Street and Eastwood Avenue and removing
Residents Only Parking District 5 on Davis Street.
For Introduction
(A10)Ordinance 25-O-13 Amending the Class Y Liquor License
Staff recommends City Council adoption of Ordinance 25-O-13, which if adopted will
amend the Class Y liquor license to permit the sale of alcoholic liquor, i.e., spirits, wine,
and unrefrigerated beer for off premises consumption.
For Introduction
(A11)Ordinance 6-O-13 Amending Title 10, Motor Vehicles and Traffic, Section 10-
12-2: Violation of the Illinois Vehicle Code
Staff recommends that the City Council adopt Ordinance 6-O-13 amending Title 10,
Motor Vehicles and Traffic, Section 10-12-2 providing for the ability to issue City Code
violations in accordance with the Illinois Vehicle Code. This ordinance was introduced at
the February 11, 2013 City Council meeting.
For Action
PLANNING AND DEVELOPMENT
(P1)Approval of Sidewalk Café for Pret A Manger, 1701 Sherman Ave.
Staff recommends consideration of a first-time application for a sidewalk café (SWC)
permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave.
For Action
(P3)Approval of Housing Options for the Mentally Ill HOME Application
The Housing and Homelessness Commission and staff recommend the approval of a
$458,777 forgivable HOME loan for the rehabilitation of 10 rental units to Housing
Options for the Mentally Ill. Funding is provided by the HOME fund, which currently has
a balance of approximately $1.1 million.
For Action
(P4)Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off-
Street Parking at 1615 Oak Avenue
City staff recommends the adoption of Ordinance 22-O-13 granting major zoning relief
to convert seven required off-street parking spaces into an outdoor seating area and
bicycle parking at Smylie Brothers Restaurant & Brewery for a total of zero off-street
parking spaces.
For Introduction
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(P5)Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a
New Section 6-15-17, “oHR Howard-Ridge Overlay District”
City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning
Ordinance text to create a new overlay zoning district, which will require certain types of
new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to
operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission
does not recommend approval.
For Introduction
(P6)Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties
Within the oHR Howard-Ridge Overlay District
City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map
by placing properties in the Howard Ridge TIF District into the new overlay zoning district
which will require certain types of new retail uses such as hair salons, nail salons, beauty
shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF
District. The Plan Commission does not recommend approval.
For Introduction
HUMAN SERVICES
(H1)Resolution 5-R-13 Regarding Payment Plan for Water Bills Owed to the City
by Evanston Wilmette Golf Course Association
Staff recommends approval of Resolution 5-R-13 regarding the payment of accrued
water bills owed to the City by the Evanston Wilmette Golf Course Association for the
Frank Govern Memorial Golf Course.
For Action
APPOINTMENTS
(APP1)Appointments to:
Human Relation Commission Anne Stein
Plan Commission Melanie Johnson
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded.
The Roll Call vote was 9-0 and the Agenda was approved.
Items for discussion:
(A3.3)Approval of Contract Award to ATR Transmissions (Bid 12-183)
Staff recommends City Council approval of a one-year bid award with three, one-year
option renewals for transmission repairs from ATR Transmissions (401 Terrace Drive,
Mundelein, IL) in the amount of $28,615 annually. Funding is provided by the Major
Maintenance account (7710.65060) with a 2013 budget of $30,000 allocated to
transmission repairs for sedans, vans and medium-sized trucks.
For Action
Alderman Grover stated this item was rejected in committee.
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(P2)Approval of Community Partners for Affordable Housing HOME Application
The Housing and Homelessness Commission and staff recommend the approval of a
$277,685 forgivable HOME loan for the acquisition and rehabilitation of a foreclosed 2-
unit building for affordable rental housing to Community Partners for Affordable Housing
(CPAH). Funding is provided by the HOME fund, which currently has a balance of
approximately $1.1 million.
For Action
Alderman Fiske stated the item was kept in committee.
Call of the Wards
Ward 5, Alderman Holmes suggested the Council to attend the play Circle.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover stated ETHS Girls Basketball team lost their game tonight.
She wished a Happy Birthday to Alderman Tendam, and she mentioned the NU Men’s
Basketball game on Wednesday.
Ward 8, Alderman Rainey she mentioned the coming of Culvers Restaurant and she
met Mr. Craig Culver.
Ward 9, Alderman Burrus mentioned the Boys & Girls Club award ceremonies on
Saturday that she and Alderman Rainey had attended.
Ward 1, Alderman Fiske thanked all who attended the Saturday meeting, and the 1st
ward meeting will be March 5th from 7:00-9:00 pm.
Ward 2, Alderman Braithwaite thanked those who came out on February 21st ward
meeting and his next ward meeting will be March 14th. He made a referral to the
Planning Commission a text amendment to the Zoning Board for an inboard recreation
facility as a special use in an I2 district.
Ward 3, Alderman Wynne mentioned the attendance of several of the Council members
at the YOU event and how it was a terrific event. She will be having a Town Hall
meeting March 14th at Lincoln School from 7:00 – 8:30 pm.
Ward 4, Alderman Wilson had no report.
Alderman Wilson motioned to convene into the Executive Session to discuss personnel,
minutes, and litigation. The motion was seconded and with a unanimous voice vote the
Regular Meeting of the City Council ended at 11:00 pm
Submitted by:
Hon. Rodney Greene, CMC/City Clerk
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, March 11, 2013
5:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN GROVER, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF February 25, 2013
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 2/24/13 $2,702,758.10
(A2) City of Evanston Bills FY2013 3/12/13 $2,772,227.99
Credit Card Activity – Period End January 31, 2013 $ 96,188.50
(A3.1) Approval of Agreement with dbHMS for Professional Consulting Services
for the 2013 HVAC Improvement Project (RFP 13-03)
Staff recommends that City Council authorize the City Manager to execute a
contract for professional consulting services for the 2013 HVAC Improvement
Project to dbHMS (303 W. Erie, Suite 510, Chicago, IL) at a total cost of $72,804.
Funding is provided by the Capital Improvement Program: Account 416144 for
Police/Fire Headquarters; Account 415602 for Levy Center; and Account 415697
for Fleetwood-Jourdain Center.
For Action
(A3.2) Approval of Estimated Annual User Charge for 2013 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Staff recommends City Council approval of the Estimated Annual User Charge
for 2013 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for disposal of sludge generated as part of the water treatment
process in the amount of $343,732.27. Funding for this work will be from the
Water Fund, Account 7110.62420.
For Action
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(A3.3) Approval of Northeastern Illinois Public Safety Training Academy 2013
Membership Dues
Staff recommends approval of payment for the 2013 Fire and Public Works
membership fee to Northeastern Illinois Public Safety Training Academy
(NIPSTA) in the amount of $25,042. Funding is provided by the Fire Department
Account 2305.62360 for both the Fire and Public Works Departments. The
membership fee has not increased since 2011.
For Action
(A3.4) Approval of Contract Award to Mullin & Lonergan Associates for the
Analysis of Impediments to Fair Housing Choice (RFP 12-170)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Analysis of Impediments to Fair Housing Choice (AI) to Mullin &
Lonergan Associates (800 Vinial Street, Suite B414, Pittsburgh, PA), in the
amount of $24,990. Funding is provided by CDBG Administration Account
5220.62490 and NSP2 Administration Account 5005.62490 in the amounts of
$12,495 each. Analysis of impediments is required by HUD for CDBG, HOME
and NSP2 grant funding.
For Action
(A3.5) Approval of Three (3) Replacement Vehicle Purchases for Utilities
Department
Staff recommends City Council approval for the purchase of three (3)
replacement vehicles for the Utilities Department in the total amount of
$529,558.08 as follows: Ford F-550 truck from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL) in the amount of $76,381.08; International Harvester
(I.H.) 4700 from Prairie Archway International (401 S. Dirksen Parkway,
Springfield, IL) in the amount of $124,177; and I.H. 7400 from Standard
Equipment Company (2033 W. Walnut Street, Chicago, IL) in the amount of
$329, 000. Funding is provided by Water and Sewer Fund Accounts.
For Action
(A3.6) Approval of Renewal of Annual Accela (PAL) Sole Source Maintenance and
Support Agreement
Staff recommends that City Council authorize the City Manager to renew the
sole source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA)
for the City's Accela automation software system (PAL – Permits and Licensing),
in the amount of $128,000, a 2.2% decrease from the 2012 cost. This
agreement covers the period March 15, 2013 through March 14, 2014. Funding
is provided by the Computer Licensing and Support Account 1932.62340.
For Action
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(A3.7) Approval of Renewal of Building Automation Service Agreement with
Schneider Electric for 2013
Staff recommends that City Council authorize the City Manager to execute a one-
year renewal of the service agreement for the Schneider Building Automation
System (BAS) at eight City facilities with Schneider Electric (formerly ITG
Solutions) (17475 Palmer Blvd, Homewood, IL) in in the amount of $23,640 for
FY 2013. This price reflects no increase from FY 2012 to FY 2013. Funding is
provided by Facilities Management Account 3807.62509
For Action
(A3.8) Approval of Renewal of Building Automation Service Agreement with
Siemens for 2013
Staff recommends that City Council authorize the City Manager to execute a one-
year renewal of the 2013 sole source annual service agreement for the Building
Automation System (BAS) at the Police Headquarters/911 Center with Siemens
Building Technologies, Inc., (585 Slawin Ct., Mount Prospect, IL). Funding is
provided by Facilities Management Account 3807.62225 and E911 Center
Account 5150.62509 for a total cost of $25,022.
For Action
(A4) Approval of Change Order #1 for the 2012 Washroom Renovation Project at
Lorraine H. Morton Civic Center (Bid 12-137)
Staff recommends approval of change order #1 in the amount of $59,262 for the
2012 Washrooms Renovation Project at the Lorraine H. Morton Civic Center
(LHMCC). This change order will increase the current contract amount from
$284,880 to $344,142. Funding is provided by 2013 CIP account #415175 with a
budget of $415,000.
For Action
(A5) Acceptance of Year-End Financial Report for Fiscal Year 2012
Staff recommends City Council accept and place the Year-End FY2012 Financial
Report on file.
For Action
(A6) Approval of Contract with Evanston Police Sergeants Association
Staff recommends that the City Council authorize the City Manager to execute
and negotiate any additional terms for a collective bargaining agreement with the
Evanston Police Sergeants Association (the “Sergeants Union”) affiliated with
Illinois Fraternal Order of Police Labor Council effective January 1, 2013 through
December 31, 2013. City Council approval will ratify the tentative agreement
reached between the parties throughout the negotiation process.
For Action
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(A7) Resolution 16-R-13 Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Staff recommends adoption of Resolution 16-R-13 amending the Plan of
Operation and Governance for the City of Evanston Electricity Aggregation
Program, which will allow greater flexibility in obtaining prices in order to get the
best prices for Evanston residents.
For Action
(A8) Resolution 14-R-13 Authorizing the City Manager to Sign a Notification and
Conditions of Grant Award to Fund the Long Term Care Ombudsman
Program
Staff recommends City Council approval of Resolution 14-R-13 authorizing the
City Manager to sign notification of grant awards in the amount of $27,960 to
fund and operate the Long Term Care Ombudsman Program for the City of
Evanston.
For Action
(A9) Resolution 17-R-13 Authorizing Apartment Lease Renewal for 1223
Simpson Street
Staff recommends approval of Resolution 17-R-13, authorizing the City Manager
to execute a lease between the City of Evanston and Norma and Nolan Robinson
for the apartment located at 1223 Simpson Street.
For Action
(A10) Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to
Fercas, LLC d/b/a La Macchina Café
Staff recommends City Council adoption of Ordinance 29-O-13, which amends
Subsection 3-4-6-(B) of the City Code to increase the number of authorized
Class B liquor licenses to eighteen (18), and thereby permit issuance of a liquor
license to Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington Ave.
For Introduction
(A11) Ordinance 30-O-13, Permitting Issuance of a Class C Liquor License to
Coast Central Corporation
Staff recommends City Council adoption of Ordinance 30-O-13, which amends
Subsection 3-4-6-(C) of the Evanston City Code to increase the number of
authorized Class C liquor licenses to thirty (30), and thereby permit issuance to
Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie Ave.
For Introduction
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(A12) Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor
License Classification
Liquor Control Review Board recommends creation of a new BYOB liquor license
class. Ordinance 32-O-13 amends Section 3-4-6 of the City Code to create a
BYO liquor license class. Ordinance 32-O-13 also amends City Code Sections
3-4-3 (Licenses), 3-4-14 (Age Restrictions; Identification Cards), and 3-4-19
(Alcohol Awareness Training) to include BYOB in those regulations.
For Introduction
(A13) Ordinance 34-O-13 Amending the City Code Relating to Parking on the East
Side of McDaniel Avenue
The Transportation/Parking Committee and staff recommend that City Council
consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic,
Residents Parking Only Districts, adding District 16, the east side of McDaniel
(1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven
days a week.
For Introduction
IV. ITEMS FOR DISCUSSION
(APW1) Discussion of 727/729 Howard Street (City Lit) Project
V. COMMUNICATIONS
VI. ADJOURNMENT
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.
MEETING MINUTES
Administration & Public Works
Monday, February 25, 2013
5:48P.M.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey
Members Absent:
Staff Present:Wally Bobkiewicz, Jose Calderon, Dolores Cortez, Rajeev Dahal, Grant
Farrar, Sarah Flax, Doug Gaynor, Stephen Griffin, Lonnie Jeschke, Marty
Lyons, Jim Maiworm, Joe McRae, Johanna Nyden, Homayoon Pirooz,
Ashley Porta, Suzette Robinson, Michelle Smith, Dave Stoneback, Matt
Swentkofske, Rickey Voss, Barb Wiedlin
Others Present: Junad Rizki – Resident
Tracy Aiden – President of Fourth of July Association
Hillary Bean – Treasurer & Parade Marshall of
Fourth of July Association
Debbie Evans – Owner of Peckish One
Jamie Evans – Owner of Peckish one
India Mussell McKay – Manager Peckish One
Tom Fogarty – Brew Manager – Peckish One
Jafar Sangtrash – Owner J & B Transmissions
Presiding Member: Alderman Grover, Chair
I. DECLARATION OF A QUORUM:
Alderman Grover, Chair, called the meeting to order at 5:48 p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF February 11, 2013.
A voice vote was taken and the minutes were unanimously approved.
III. ITEMS FOR CONSIDERATION
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(A1) City of Evanston Payroll through 2/10/13 $2,660,167.75
A voice vote was taken and the Payroll was approved unanimously.
(A2) City of Evanston Bills FY2013 2/26/13 $2,303,695.03
Ald. Rainey commented on how reading the Bills List tells how the City is being
run.
A voice vote was taken and the Bills were approved 4 – 0, Ald. Burrus voting no.
(A3.1) Approval of 2013 Contract with G & M Trucking, Inc. for Granular Materials
(Bid 13-05)
Staff recommends that City Council authorize the City Manager to execute
a one-year contract for the purchase of granular materials with G & M
Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of
$34,747.50. Funding is provided from the Water Fund (7115.65055) and the
Sewer Fund (7400.65055).
A voice vote was taken and A3.1 was approved unanimously.
(A3.2) Approval of Contract Renewal with Garda Armored Car Services
Staff recommends Council approval of the second optional year of the
original two (2) year contract with three (3) optional years with Garda
Armored Car Services (2100 W. 21st Street, Broadview, IL) for a not to
exceed amount of $75,000 effective December 1, 2012 through November
30, 2013. Funding is provided by the Parking Fund (7005.62431) and
General Fund Revenue Division (1910.62431).
A voice vote was taken and A3.2 was approved unanimously.
(A3.3) Approval of Contract Award to ATR Transmissions (Bid 12-183)
Staff recommends City Council approval of a one-year bid award with
three, one-year option renewals for transmission repairs from ATR
Transmissions (401 Terrace Drive, Mundelein, IL) in the amount of $28,615
annually. Funding is provided by the Major Maintenance account
(7710.65060) with a 2013 budget of $30,000 allocated to transmission
repairs for sedans, vans and medium-sized trucks.
Mr. Jafar Sangtrash, the owner of J & B Transmissions in Evanston related the
problem he experienced in a recent bid. The bid asked for the cost of a
transmission for a certain car. However, that make can take one of two kinds of
transmission so, which one to order. They can range from $1200 to $2800. A
VIN number in the bid would make the request more accurate. Ald. Grover said
that new bids will contain the VIN number when appropriate. Martin Lyons
(Assistant City Manager/CEO) said that with the VIN number included, it will be a
better bid. Mr. Jafar Sangtrash noted that a Ford Avenger 1999 to 2008 carries
three different transmissions which cost from $900 TO $1900. Ald. Braithwaite
said that part of his concern is the venders’ ability to do good job when putting a
bid together. I told him to contact Purchasing but no one responded to his
question. Maybe they cannot respond due to a lack of information. Mr. Jafar
Sangtrash stated that in some cases the parts are of such a price that no labor is
included in the bid. Ald. Rainey said that recently she talked with an Evanston
printer concerning the bid for the Recreation magazine. He felt, based on his
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knowledge of costs, that the out-of-town printer will be losing a lot of money. She
continued that Evanstonians maybe can not bid on big items but they could
handle the small jobs. She suggested giving this firm a one year contract with no
extensions or rejecting this offer and trying again. Ald. Holmes asked Suzette
Robinson (Director Public Works) if the City had employed ATR Transmissions
before. S. Robinson said that yes the City has done business with them, in fact,
in 2010 they were awarded a part of a bid. In 2010 we had five responders. The
2013 bid had more information and details in it. The project manager answers
the technical questions sent from Purchasing. That answer is then supplied to all
vendors as an addendum to the RFP. The due date may even be extended.
Ald. Holmes reiterated that there was only one response from all of the
businesses in Evanston. The City needs to find a solution to get city businesses
involved. Wally Bobkiewicz (City Manager) said that some changes have been
made concerning the Purchasing Manager, things should go ahead. If you wish
to reject this item, then go ahead. Ald. Rainey thought that maybe the City ought
to hold the hands of these companies, they seem to need assistance. A pre-bid
conference should be helpful. W. Bobkiewicz said that he would like to propose
that if the committee wants us to go out again, we can. Or we can come back in
sixty to seventy-five days to discuss the new Purchasing Coordinator and
procedural changes. Ald. Grover said that this is an opportunity to start over. W.
Bobkiewicz suggested that only two bids may be received. Ald. Braithwaite asked
if a motion to reject was needed. Ald. Rainey asked if rejected, would there be a
gap from the current bidder to when one is chosen. S. Robinson said that if the
City does not accept a bid, all involved in the bidding are told of any changes in
the bid specs. W. Bobkiewicz said that it sounds like we’ll have higher costs. M.
Lyons said that for individual jobs we can go out for individual bids for vehicles
for the next 30 to 60 days. This bid was to obtain lower pricing. Economic
Development can reach out to help explain the process. Since purchasing is
involved in opening the bids, they cannot assist vendors in preparing their bids, it
would be a conflict of interest. I believe that we need to look at the performance
of the current bid holder and how they did for the past year.
A voice vote was taken and A3.3 failed.
(A3.4) Approval of Contract Extension with Ozinga Ready Mix Concrete, Inc.
Staff recommends City Council approval of a one year contract extension
for the purchase of 350 cubic yards of concrete at a cost of $97 per cubic
yard, 200 cubic yards of high early strength concrete at a cost of $118 per
cubic yard, and 50 cubic yards of flow able fill at a cost of $86 per cubic
yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street,
Chicago, IL) for a total of $64,000. Funding is provided by the General Fund
for Street and Alley Maintenance (2670.65055), the Water Fund
(7115.65051), and the Sewer Fund (7400.65051).
A voice vote was taken and A3.4 was approved unanimously.
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(A3.5) Approval of Funding for Evanston 4th of July Association
Staff recommends allocating $10,000 to the Evanston 4th of July
Association for the celebration in 2013. This one-time contribution is in
honor of the sesquicentennial birthday of the City of Evanston and will be
used towards a variety of musical acts. Funding is provided by Evanston
150 Grants (1575.62490).
Tracy Alden, President of the Fourth of July Association, offered congratulations
to the City on its 150 year celebration. The Fourth of July Association has bee n
around a long time also and appreciates all the staff support from the City.
Hillary Bean, Treasurer and Parade Marshall of the Fourth of July Association,
noted that this is her seventh year as a parade director. The $10,000 will
supplement what groups we will have this year as an expanded version of 2012.
We are looking to augment several costs for acts that have never been seen
before. Ald. Grover asked how individuals could donate to the association. H.
Bean said the web site, evanston4th.org has a donate button. Ald. Burrus asked
if the City usually funds the celebration and T. Alden said that the association
pays for everything except city services that are crucial for success. Ald. Burrus
asked how much city services, in-kind services, cost. Doug Gaynor (Director
Parks, Recreation & Community Services Department) stated that the Police,
Firefighters and clean-up crews came to $65,000. Ald. Burrus asked if the City is
acknowledged in any way. H. Bean said that they were. They are shown on th e
posters and in the program as partners. In the thank you specific services are
mentioned. Ald. Burrus noted that each year Aldermen participate in the parade
with no real plan. If you get a car there is no charge. If you walk she said you
pay and that should be acknowledged. H. Bean stated that the association pays
for antique cars that carry Aldermen. We will soon be asking for a one time
charge. If you elect to walk, you are in a different category and there is a charge.
Ald. Burrus asked if the $10,000 is part of the 150 anniversary $25,000
earmarked for the celebration. W. Bobkiewicz said that is was. It is to celebrate
the 150 anniversary. We have provided services but no one has asked for
services/support like this $10,000. Ald. Rainey pointed out that the issue of
being reimbursed for services is misunderstood. Residents believe the City
funds the whole parade, they do not.
A voice vote was taken and A3.5 was approved unanimously.
(A3.6) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and
Support Agreement
Staff recommends approval to renew the annual sole source maintenance
and support agreement for the term March 1, 2013 through February 28,
2014 with Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's
Enterprise One software in the amount of $136,717.32, a decrease of
$12,657.40 (8.4%) off the original 2013 renewal price. Funding is provided
by the Computer Licensing and Support Account 1932.62340.
A voice vote was taken and A3.6 was approved unanimously.
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(A4) Approval of Change Order No. 3 for Evanston Water Utility SCADA Phase III
Engineering Services (RFP 08-74)
Staff recommends that the City Council authorize the City Manager to
execute Change Order No. 3 in the amount of $6,250 and grant a time
extension of 60 calendar days, to the agreement with CDM Smith, Inc. (125
South Wacker Drive, Chicago, IL) for the Evanston Water Utility
Supervisory Control and Data Acquisition (SCADA) System Phase III
Engineering Services. Funding is provided by the Water Fund (Account
733078).
A voice vote was taken and A4 was approved unanimously.
(A5) Resolution 12-R-13 Authorizing an Intergovernmental Agreement with the
Chicago Metropolitan Agency for Planning for the City’s Bike Plan Update
Staff recommends approval of the Resolution 12-R-13 authorizing the City
Manager to enter into an Intergovernmental Agreement with the Chicago
Metropolitan Agency for Planning (CMAP) to seek staff and consulting
services to update the City’s Bike Plan. Funding up to $100,000 is provided
by CMAP.
A voice vote was taken and A5 was approved unanimously.
(A6) Resolution 13-R-13 Authorizing Motor Fuel Tax Funds Usage for Roadway
Construction and Related Engineering Services
The Evanston Department of Public Works recommends City Counc il
approval of Resolution 13-R-13 authorizing the use of Motor Fuel Tax
Funds (MFT) in the amount of $1,400,000 for the street resurfacing and
$132,727 for design and construction engineering services. Funding is
provided by the Motor Fuel Tax Fund (Fund # 200).
Ald. Rainey asked Martin Lyons to please explain the formula of how the City
gets their taxes. M. Lyons said the formula is a per capita revenue sharing
account from the State of Illinois. Two years ago we got an extra $200,000. Part
of it is used for asphalt and approximately one third is for salaries of street
workers. Ald. Rainey asked if the figure was based on the ten year census to
which M. Lyons replied that it was. Some municipalities that have grown greatly
in subsequent years ask for a reevaluation. If we do not grow, our share will be
less per capita. Ald. Burrus asked if this was in addition to the CIP budget. M.
Lyons said that at the back of the budget you will see this money listed as part of
the CIP funds.
A voice vote was taken and A6 was approved unanimously.
(A7) Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½
Howard Street to Peckish One, LLC
Staff recommends approval of Ordinance 9-O-13, authorizing the City
Manager to negotiate and execute a commercial lease with an option to
purchase for City-owned real property located at 623-627½ Howard Street.
Junad Rizki, resident, opened this item asking what the British word was for this
“piece of work.” He asked what the City’s commitment to the residents would be.
Is the City going to do $200,000 worth of upgrade work? He continued, the so
called estimate has no cost for the brewery and restaurant. There is no cost
28 of 725
Page 6 of 8
Rev. 3/6/2013 10:24:08 AM
shown of the work the City is going to do. Since this is a City property, you
should know what is going on. He asked who from the City is responsible to
handle this project. It should not be Mr. Bobkiewicz. This project is $675,000
from the City and $300,000 from the owners. Since the City owns the property
there is no zoning review. He ended by saying that all the City is doing is selling
off assets and investing in new ones.
Jamie Evans, one of the owners, said he and his wife Debra had opened the
Celtic Knot and recently sold their interest in it. He said that they are excited to
be opening a place on Howard. Debra Evans seconded his comments. She was
at Tommy Nevin’s before going to the Celtic Knot. Se stated that she had been
in the catering and hospitality industry for thirty years. She is looking forward to
the revitalization of Howard Street she concluded. Tom Fogarty , Brewer and
Brewer Manager, allowed that their intention is to introduce numerous beers
normally only imported. There will be seasonal beers and food and beer
matching menus. India Mussell McKay, one of the Managers, grew up on
Evanston. We look forward to being involved in the City. Ward 8 she said has
now started and is doing great. Residents in south Evanston and Rogers Park
say more is needed in the area, more options. Ald. Rainey asked Miss Nyden to
explain the details of the contract. Johanna Nyden (Economic Development
Coordinator) said that they serve as a bank, give loans and get paid back. Our
incentive, to forgive some of the loan if the renters meet the goals put to them, is
typical of this kind of program. This building, on Howard, has not contributed to
City revenues. This new venture will supply revenue to Evanston and they will be
hiring thirty people. This is a lease to own. It is a five year agreement with an
option to own at the end of the fourth year. All monies paid on this lease will
apply towards the purchase price. The City will not provide maintenance. The
renters pay taxes and snow removal. They will need to provide off-street parking.
Ald. Holmes asked if there is a formula for what constitutes a “vanilla box.” J.
Nyden said each box can vary but it is mainly an area with plumbing, HAVC and
finished walls. The City does basic work only on the property. Ald. Grover asked
if there have been any problems with Ward 8 and J. Nyden replied that there
have been no problems. Contractors know what a TIF program is and what a
build out is for new renters. Ald. Rainey noted that what the City does is bring a
property up to code. There have been critics lately of the city shoveling snow but
it was at City properties and it is setting a good example for the owners around
us. Ald. Burrus thanked the staff of Economic Development for putting together
this package. The only thing she saw missing, she mentioned, was the financials
of the two investors. She asked if they would be available before the committee
was asked to sign. J. Nyden said “absolutely.” Ald. Rainey asked if a
demographic had been done of Howard and Church Streets. J. Nyden said that
she would bring it to the next meeting.
A voice vote was taken and A7 was approved unanimously.
(A8) Ordinance 23-O-13 Amending the City Code Relating to Parking on
Harrison Street
29 of 725
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The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 23-O-13 amending Title 10, Motor Vehicles and
Traffic, restricting parking on the south side of Harrison from Green Bay
Road west to the first north-south alley.
A voice vote was taken and A8 was approved unanimously.
(A9) Ordinance 24-O-13 Amending the City Code Relating to Parking on
Harrison Street, Eastwood Avenue and Davis Street
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 24-O-13 amending Title 10, Motor Vehicles and
Traffic, adding Residents Parking Only District 6 on Harrison Street and
Eastwood Avenue and removing Residents Only Parking District 5 on Davis
Street.
A voice vote was taken and A9 was approved unanimously.
(A10) Ordinance 24-O-13 Amending the Class Y Liquor License
Staff recommends City Council adoption of Ordinance 25-O-13, which if
adopted will amend the Class Y liquor license to permit the sale of
alcoholic liquor, i.e., spirits, wine, and unrefrigerated beer for off premises
consumption.
A voice vote was taken and A10 was approved unanimously.
IV. ITEMS FOR DISCUSSION
(APW1) Discussion of 727/729 Howard Street (City Lit) Project
Stephen Griffin (Director Community and Economic Development) relayed that
he has been in further talks with Boller, the low bidder, to discuss value
engineering. There were extraordinary costs in the bid documents and the
question being addressed is, is there a different way to bid it. Being a TIF project,
there is a difference between a tear down and a rehab. He has further talked
with City Lit in terms of what they can do. Ald. Rainey asked who met with Boller
and S. Griffin replied that it was just him and the President of the company. Ald.
Rainey asked to be informed about the next meeting.
(APW2) Discussion of Local Preference: Purchasing/Evanston Contractor
Ald. Rainey agreed that this item she requested could be held due to the late
hour. But, she asked the committee to think about it. She asked if staff could
give examples of these kinds of bids. Her theory she said is the big bids are not
good for the majority of Evanston companies. But, transition bids could be
handled by many in town. Maybe they should be given a five percent advantage.
Ald. Grover asked what could help the committee have a more robust discussion
in two weeks. Ald. Holmes said she would like to see bids under $50,000 and
another group up to $100.000. Joe McRae (Assistant to the City Manager)
asked if she was looking for the bids where five percent came into play. Ald.
Rainey said show all bids. Can we take one kind of purchase and say only
Evanston companies? Ald. Grover asked that it all be in writing for the next
meeting.
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Rev. 3/6/2013 10:24:08 AM
V. ITEMS FOR CONSIDERATION
VI. ADJOURNMENT
Ald. Holmes motioned and Ald. Braithwaite seconded that the meeting be
adjourned. It was unanimously approved. Chair Grover adjourned the meeting
at 7:45 p. m.
Respectfully Submitted,
Phillip Baugher
Administrative Secretary, Administrative Services
31 of 725
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Richard Perry, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: March 7, 2013
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The
Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – February 11, 2013 through February 24, 2013 $2,702,758.10
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – March 12, 2013 $2,772,227.99
General Fund Amount – Bills list $574,498.45
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $577,498.45
Credit Card Activity – Period End January 31, 2013 $ 96,188.50
Attachments: Bills Lists, January Credit Card Transactions
For City Council meeting of March 11, 2013 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
32 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41420 MOKOS, DANIEL J MEALS - IDEOA CONFERENCE 120.00
100.41420 WILLIAMS, ANGELO J MEALS - IDEOA CONFERENCE 120.00
100.41420 PACK, ADAM MEALS - IDEOA CONFERENCE 120.00
100.41420 PILLARS III, JAMES MEALS - IDEOA CONFERENCE 120.00
100.22695 PITNEY BOWES FINAL LEASE PAYMENT 2,700.00
100.41420 POYA, MARK A MEALS - IDEOA CONFERENCE 120.00
100.41420 RUST, BRIAN MEALS - IDEOA CONFERENCE 120.00
100.41420 SOSA, ANTHONY CANINE BOARDING COSTS 147.00
100.41420 TAMBURRINO, CHRISTOPHER MEALS - IDEOA CONFERENCE 120.00
100.41420 CARTER, KENNETH MEALS - IDEOA CONFERENCE 120.00
100.41420 ENDRE, MICHAEL MEALS - IDEOA CONFERENCE 120.00
100.41420 GEORGE, MATTHEW MEALS - IDEOA CONFERENCE 120.00
100.41420 GIESE, THOMAS P MEALS - IDEOA CONFERENCE 120.00
100.41420 LANG, PHILLIP R.MEALS - IDEOA CONFERENCE 120.00
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARDS 1,521.25
100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD - JAN. 2013 96,188.50
100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARD 1,636.25
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 19,461.13
100.41420 TORTORELLO, CHRISTOPHER W MEALS - IDEOA CONFERENCE 120.00
100.41420 TYSON, RICHARD A.MEALS - IDEOA CONFERENCE 120.00
100.41340 USA SECURITY SYSTEMS TECH. ARMORED CAR CAMERA 1,299.00
100.41420 WAZNY JR, JOSEPH L MEALS - IDEOA CONFERENCE 120.00
100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,905.51
127,658.64
1300 CITY COUNCIL
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 151.63
1300.65025 IDA MOLLENHAUER CATERING *MAYOR'S PORTRAIT RECEPTION 345.00
496.63
1400 CITY CLERK
1400.56045 PITNEY BOWES FINAL LEASE PAYMENT 419.25
1400.62280 FEDERAL EXPRESS CORP.SHIPPING 14.30
1400.56045 INTERNATIONAL CODE COUNCIL IRC SOFT 1,333.80
1400.56045 P.F. PETTIBONE & COMPANY RECORDER BINDERS 1,525.50
3,292.85
1505 CITY MANAGER
1505.62295 EVANSTON/SKOKIE SCHOOL DIST. CHILD CARE 280.00
1505.64540 AT & T MOBILITY *WIRELESS SERVICE CITY MNG.155.02
1505.62295 NATIONAL FORUM MEMBERSHIP 225.00
660.02
1510 PUBLIC INFORMATION
1510.62205 PIONEER PRESS CITIZEN ENGAGEMENT AD 434.00
1510.62205 PIONEER PRESS CITIZEN ENGAGEMENT AD 865.00
1,299.00
1705 LEGAL ADMINISTRATION
1705.65010 WEST GROUP PAYMENT CTR CIVIL RULES HANDBOOK SET 384.00
33 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1705.62509 HICKS, BRIAN M.MEALS - IDEOA CONFERENCE 120.00
1705.62509 HANSEN, ANJANA HEARING OFFICER 1,200.00
1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,230.00
1705.62509 EX, MITCHELL C.HEARING OFFICER 1,770.00
1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,450.00
1705.62345 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 49.25
7,203.25
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORD. 01-01-13 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORD. 01-08-13 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORD. 02-06-13 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORD. 02-18-13 1,200.00
1905.62185 ACCOUNTEMPS COLLECTION COORD. 02-25-13 1,200.00
6,000.00
1910 FINANCE DIVISION - REVENUE
1910.52010 FISKE, JULIA REFUND-OVERPYMNT CITATION 100.00
1910.52010 PATAP, ZACH REFUND-DUP PYMNT-700459200 10.00
110.00
1920 FINANCE DIVISION - ACCOUNTING
1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 02-11-13 435.00
1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 02-18-13 725.00
1920.62110 ACCOUNTEMPS ACCOUNTING SERVICES 02-25-13 870.00
2,030.00
1925 FINANCE DIVISION - PURCHASING
1925.62360 SAM'S CLUB DIRECT MEMBERSHIP 35.00
35.00
1929 HUMAN RESOURCE DIVISION
1929.62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 1,013.82
1929.65125 G.A. TREMAIN & CO. CUSTOM FRAME *MAYOR'S PORTRAIT FRAMING 1,140.00
1929.62274 TRANS UNION CORP MONTHLY INVOICE-BASIC FEE 45.00
2,198.82
1932 INFORMATION TECHNOLOGY DIVI.
1932.62340 SOURCE DIRECT IRIS HARDWARE OS SUPPORT 1,875.00
1932.62340 CDW SQL2012 CORE LICENSE PACK 4,670.08
1932.62340 ORACLE AMERICA, INC.ORACLE VIRTUAL IRON LICENSE 225.29-
1932.62509 TERILLIUM 80 HOURS TECHNICAL/FUNCTIONAL 4,800.00
1932.64505 CALL ONE COMMUNICATION CHARGES 7,214.91
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 199.01
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 239.06
1932.64505 COMCAST CABLE COMMUNICATION CHARGES 7,288.54
1932.62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER MAINT. AGREEMENT 1,866.61
1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,925.00
1932.62250 SMS SYSTEMS MAINTENANCE SERVICE COMPUTER HARDWARE MAINT. SERV. 897.40
1932.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 2,503.76
1932.62380 US BANK COPIER LEASE AGREEMENT 5,170.79
1932.62340 ORACLE AMERICA, INC.ANNUAL CONTRACT RENEWALS 48.83
1932.62340 ORACLE AMERICA, INC. ORACLE DATABASE SUPPORT 3,314.51
34 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1932.62340 ORACLE AMERICA, INC.ORACLE VIRTUAL IRON LICENSE 702.47
1932.62340 INTERNET CONTENT MANAGEMENT 2ND AND FINAL PAYMENT 9,695.00
52,185.68
1941 PARKING ENFORCEMENT & TICKETS
1941.62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 4,425.00
4,425.00
1999 FINANCIAL & HR SYSTEM
1999.65570 NEW WORLD SYSTEMS ACCOUNT MNG. PLANNING MEETING 1,469.47
1999.65570 NEW WORLD SYSTEMS *FINANCIAL SOFTWARE 58,000.00
59,469.47
2105 PLANNING & ZONING
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 81.65
2105.62205 PIONEER PRESS FY2012 ADS PLANNING 2105.62205 15.60
2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 21.60
2105.62205 PIONEER PRESS FY2012 ADS PLANNING 2105.62205 19.60
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 96.23
2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 55.20
2105.62205 PIONEER PRESS 2013 PO FOR ZONING ADS BU2105 44.80
334.68
2120 HOUSING REHABILITATION
2120.62190 COOK COUNTY RECORDER OF DEEDS RECORDING CHARGES 200.00
2120.64545 CURSOR CONTROL INC CDM SOFTWARE LICENSE 95.00
2120.64545 CURSOR CONTROL INC CDM SOFTWARE LICENSE 980.00
1,275.00
2126 BUILDING INSPECTION SERVICES
2126.65095 TEUTEBERG INC FIELD INSPECTION REPORT 899.09
2126.62464 LAMBERG, BRIAN ELECTRICAL INSPECTIONS 350.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62464 LAMBERG, BRIAN ELECTRICAL INSPECTIONS 562.50
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 160.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 325.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 1,200.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 225.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 450.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 4,768.00
2126.62210 ALLEGRA PRINT & IMAGING GOLDENROD #9 RETURN ENVELOPES 102.00
9,361.59
2205 POLICE ADMINISTRATION
2205.62360 AMERICAN JAIL ASSOCIATION MEMBERSHIP 48.00
2205.62225 ABLE DISTRIBUTORS WATER HEATER PROMAX 758.42
2205.62225 PREON POWER BATTERY REMOVALS-REPLACE 1,200.00
2205.62360 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE 42.50
2205.62225 GRAINGER, INC., W.W.FLUORESCENT LAMP 315.24
2205.64005 COMED MONTHLY CHARGES 114.68
35 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.62225 ASI SIGN SYSTEMS ADA ROOM ID SIGNAGE 96.90
2,575.74
2210 PATROL OPERATIONS
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 277.75
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 1,997.45
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 14.95
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 14.95
2,305.10
2215 CRIMINAL INVESTIGATION
2215.65105 JP MORGAN CHASE BANK DOCUMENTATION RETRIEVAL/PROCESSING 45.47
45.47
2240 POLICE RECORDS
2240.65095 ILLINOIS PAPER COMPANY PAPER FY2013 1,404.00
1,404.00
2251 311 CENTER
2251.64505 VCG UNIFORM UNIFORMS 336.90
2251.64505 AGCCE MEMBERSHIPS 100.00
2251.64505 AT & T MOBILITY WIRELESS SERVICE 54.05
2251.64505 AT & T 8100 COMMUNICATION CHARGES 398.29
889.24
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 126.00
126.00
2260 OFFICE OF ADMINISTRATION
2260.65015 O'HERRON CO INC. OF WINCHESTER .40S&W 180 GRAIN 2,616.00
2260.65015 O'HERRON CO INC. OF WINCHESTER 5.56MM 55 GRAIN FMJ 4,725.00
2260.64565 COMCAST CABLE COMMUNICATION CHARGES 24.29
2260.62295 MALDONADO, BONIFACIO MEALS - ADVANCED SCHOOL 36.00
2260.62295 SOSA, ANTHONY MEALS - CANINE HANDLERS COURSE 48.00
2260.62295 NORTHWESTERN UNIVERSITY COURSE-SUPERVISE POLICE 900.00
2260.62295 NORTHWESTERN UNIVERSITY COURSE-POLICE STAFF 3,300.00
2260.62295 NORTHWESTERN UNIVERSITY COURSE-VEHICLE DYNAMICS 775.00
2260.62295 CCRRN CPS UPDATE CLASSES 25.00
2260.62295 DALEY, ENJOLI MEALS - EVIDENCE TECH.120.00
2260.62295 HART, JODIE MEALS - LEAD HOMICIDE INVEST.60.00
12,629.29
2270 TRAFFIC BUREAU
2270.65125 LIN-MAR TOWING & RECOVERY LLC TOWING CHARGES 90.00
90.00
2280 ANIMAL CONTROL
2280.65025 HILLS PET NUTRITION FOOD FOR ANIMAL SHELTER FY 13 311.92
311.92
2285 PROBLEM SOLVING TEAM
2285.61055 RING, MARIANNE TEMPORARY CRIMINAL INVEST.782.00
782.00
2305 FIRE MGT & SUPPORT
36 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65020 UNIFORMITY, INC.UNIFORMS 266.45
2305.65020 UNIFORMITY, INC.UNIFORMS 64.60
2305.65020 UNIFORMITY, INC.UNIFORMS 95.00
2305.65020 UNIFORMITY, INC.UNIFORMS 36.90
2305.65020 UNIFORMITY, INC.UNIFORMS 312.30
2305.65020 UNIFORMITY, INC.UNIFORMS 76.95
2305.65020 UNIFORMITY, INC.UNIFORMS 81.95
2305.65020 UNIFORMITY, INC.UNIFORMS 61.95
2305.65020 UNIFORMITY, INC.UNIFORMS 280.95
2305.65020 UNIFORMITY, INC.UNIFORMS 126.80
2305.65020 UNIFORMITY, INC.UNIFORMS 327.85
2305.65020 UNIFORMITY, INC.UNIFORMS 1,139.00
2305.65020 UNIFORMITY, INC.UNIFORMS 104.85
2305.64015 NICOR 0632 MONTHLY CHARGES 256.09
2305.64015 NICOR 0632 MONTHLY CHARGES 251.49
2305.64015 NICOR 0632 MONTHLY CHARGES 326.94
2305.64015 NICOR 0632 MONTHLY CHARGES 330.12
2305.65020 UNIFORMITY, INC.UNIFORMS 24.95
2305.62360 ILLINOIS FIRE CHIEFS ASSOC. PROFESSIONAL MEMBERSHIP 600.00
2305.62518 THYSSENKRUPP ELEVATOR ELEVATOR MAINT.569.70
2305.65020 UNIFORMITY, INC.UNIFORMS 91.80
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 296.78
2305.65095 OFFICE DEPOT OFFICE SUPPLIES FY 13 BU 2305 148.11
2305.65020 AIR ONE EQUIPMENT UNIFORMS 410.00
2305.62315 FEDERAL EXPRESS CORP.SHIPPING 24.29
2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 406.95
6,712.77
2310 FIRE PREVENTION
2310.53715 COLEMAN, AUGUSTUS ALARM RENEWAL REFUND 30.00
2310.53715 SAROLI, TANIA REFUND ALARM REGISTRATION 250.00
280.00
2315 FIRE SUPPRESSION
2315.65085 LEMOI HARDWARE SMALL TOOLS 31.79
2315.62605 MABAS DIVISION III ANNUAL DUES 5,000.00
2315.62295 OAKTON COMMUNITY COLLEGE PARAMEDIC COURSE 4,000.00
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 344.47
2315.62295 ROMEOVILLE FIRE ACADEMY FIREFIGHTER TRAINING 325.00
2315.62295 ROMEOVILLE FIRE ACADEMY FIREFIGHTER TRAINING 335.00
2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
2315.62522 AIR ONE EQUIPMENT BREATHING AIR COMPRESSOR SERV.613.00
2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - JAN. 2013 4,567.27
2315.65085 ELEVATED SAFETY, LLC RESCUE TOOLS 502.50
2315.62521 EMSAR CHICAGO/MILWAUKEE 5 STRETCHERS MAINT.1,534.14
2315.62295 ILLINOIS FIRE INSPECTORS ASSOC FIREFIGHTER TRAINING 75.00
2315.65040 LAPORT INC JANITORIAL SUPPLIES 168.24
2315.65040 LAPORT INC JANITORIAL SUPPLIES 429.20
2315.65040 LAPORT INC JANITORIAL SUPPLIES 56.97
2315.65040 LAPORT INC JANITORIAL SUPPLIES 297.46
2315.65040 LAPORT INC JANITORIAL SUPPLIES 41.78
37 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2315.65040 LAPORT INC JANITORIAL SUPPLIES 322.97
2315.65085 LEMOI HARDWARE REPAIR PARTS 19.70
2315.65085 LEMOI HARDWARE REPAIR PARTS 8.17
2315.65085 LEMOI HARDWARE REPAIR PARTS 17.50
2315.65085 LEMOI HARDWARE SMALL TOOLS 13.63
2315.62360 SAM'S CLUB DIRECT MEMBERSHIP 60.00
2315.65040 SAM'S CLUB DIRECT SUPPLIES 99.39
19,008.18
2320 EMERGENCY PREPAREDNESS
2320.62245 MTS SAFETY PRODUCTS CERT SUPPLIES 437.53
437.53
2407 HEALTH SERVICES ADMIN
2407.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 151.16
2407.62360 SAM'S CLUB DIRECT MEMBERSHIP 15.00
166.16
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62295 ILLINOIS ASSOCIATION OF CODE REGISTRATION QUARTERLY MEETING 140.00
2435.62476 ECO CAPITAL LLC C/O CLEAN BEACH ECO CAPITAL LC 50.00
2435.62210 FEDEX KINKO'S - CAS CARD STOCK COPIES 9.51
2435.62476 ECO CAPITAL LLC C/O CLEAN BEACH ECO CAPITAL LC 3,000.00
2435.62476 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 27.49
2435.65620 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE PER 2,227.69
2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICE 115.74
2435.62477 VERIZON WIRELESS (25505)WIRELESS SERVICE 257.71
5,828.14
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 50.45
2455.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 60.54
110.99
2460 COMMUNITY PURCHASED SERVICES
2460.67090 CHILD CARE CENTER OF EVANSTON 1ST QRT PAYMENT 5,625.00
2460.67010 CHILDCARE NETWORK 1ST QRT PAYMENT 28,606.25
2460.67070 SHORE COMMUNITY SERVICES 1ST QTR PAYMENT 5,523.50
2460.67110 CONNECTIONS FOR THE HOMELESS 1ST QRT PAYMENT 3,313.50
2460.67030 FAMILY FOCUS/EVANSTON 1ST QRT PAYMENT 4,818.00
2460.67085 EVANSTON NORTHSHORE YWCA 1ST QRT PAYMENT 82.50
2460.67145 METROPOLITAN FAMILY SERVICES 1ST QRT PAYMENT 13,611.25
2460.67065 HOUSING OPTIONS 1ST QRT PAYMENT 5,585.00
2460.67045 Y.O.U.1ST QTR PAYMENT 20,000.00
2460.67140 NORTH SHORE SENIOR CENTER 1ST QTR PAYMENT 7,500.00
2460.67050 JAMES B. MORAN CENTER FOR YOUTH 1ST QRT PAYMENT 6,250.00
2460.67015 PEER SERVICES, INC.1ST QTR PAYMENT 908.75
2460.67125 INFANT WELFARE SOCIETY 1ST QRT PAYMENT 15,750.00
2460.67155 THRESHOLDS REHABILITATION 1ST QTR PAYMENT 5,000.00
2460.67040 LEGAL ASSISTANCE FOUNDATION 1ST QRT PAYMENT 4,000.00
126,573.75
2605 DIRECTOR OF PUBLIC WORKS
38 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2605.64015 NICOR 0632 MONTHLY CHARGES 1,193.79
1,193.79
2610 MUNICIPAL SERVICE CENTER
2610.65515 OFFICE CONCEPTS SUPPLY & INSTALL FURNITURE 2,546.75
2610.64015 NICOR 0632 MONTHLY CHARGES 1,382.66
2610.64015 NICOR 0632 MONTHLY CHARGES 368.12
2610.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM REPAIR 216.00
2610.65040 LEMOI HARDWARE OIL 10.47
4,524.00
2630 TRAFFIC ENGINEERING
2630.52126 PAUL BROWN OF CRAFTSMAN CONSTR ROW PERMIT REFUND 734.10
2630.52126 FATHER & SON'S PLUMBING & SEWER PERMIT REFUND 350.00
1,084.10
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 CONSTELLATION MONTHLY CHARGES 296.29
2640.65070 BROWN TRAFFIC PRODUCTS EVP MOUNTING BRACKETS 1,477.00
2640.64007 COMED MONTHLY CHARGES 44.66
2640.64006 COMED MONTHLY CHARGES 326.87
2640.64008 COMED MONTHLY CHARGES 47.85
2640.64008 COMED MONTHLY CHARGES 31.08
2640.64008 COMED MONTHLY CHARGES 63.65
2640.64006 COMED MONTHLY CHARGES 516.97
2640.64007 COMED MONTHLY CHARGES 41.79
2640.64006 COMED MONTHLY CHARGES 19,174.64
2640.65070 ELCAST LIGHTING GENERATOR REPAIR 1,600.00
2640.65070 GRAYBAR ELECTRIC STREETLIGHT FIXTURES 1,344.60
2640.64006 COMED MONTHLY CHARGES 54.21
25,019.61
2670 STREET AND ALLEY MAINTENANCE
2670.53736 FATHER & SON'S PLUMBING & SEWER PERMIT REFUND 500.00
2670.65115 MIDWEST FENCE COMPANY GUARD RAIL REPAIR 2,591.00
2670.53736 PAUL BROWN OF CRAFTSMAN CONSTR ROW PERMIT REFUND 500.00
2670.62415 SHRED ALL RECYCLING SYSTEMS TIRE RECYCLING 252.83
3,843.83
2680 SNOW AND ICE CONTROL
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 2,657.14
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 4,180.88
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 2,482.59
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 21,383.21
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 24,736.15
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 26,344.14
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 33,597.33
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 10,640.69
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 21,071.07
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 2,886.86
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 4,174.21
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 9,547.89
2680.65015 MORTON SALT FY2013 ROCK SALT PURCHASE 5,469.45
39 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
169,171.61
3020 RECREATION GENERAL SUPPORT
3020.65125 OFFICE CONCEPTS OFFICE FURNITURE 259.00
259.00
3025 PARK UTILITIES
3025.64005 CONSTELLATION MONTHLY CHARGES 1,860.38
3025.64015 NICOR 0632 MONTHLY CHARGES 147.82
3025.64015 NICOR 0632 MONTHLY CHARGES 189.83
3025.64015 NICOR 0632 MONTHLY CHARGES 168.47
3025.64015 NICOR 0632 MONTHLY CHARGES 99.99
3025.64015 NICOR 0632 MONTHLY CHARGES 144.27
3025.64015 NICOR 0632 MONTHLY CHARGES 193.99
3025.64005 COMED MONTHLY CHARGES 33.69
3025.64005 COMED MONTHLY CHARGES 48.24
3025.64005 COMED MONTHLY CHARGES 115.67
3025.64005 COMED MONTHLY CHARGES 63.31
3025.64005 COMED MONTHLY CHARGES 28.77
3025.64005 COMED MONTHLY CHARGES 23.34
3025.64005 COMED MONTHLY CHARGES 37.00
3025.64005 COMED MONTHLY CHARGES 60.91
3025.64005 COMED MONTHLY CHARGES 16.44
3025.64005 COMED MONTHLY CHARGES 131.24
3025.64005 COMED MONTHLY CHARGES 41.61
3025.64005 COMED MONTHLY CHARGES 23.69
3025.64005 COMED MONTHLY CHARGES 69.10
3025.64005 COMED MONTHLY CHARGES 15.59
3025.64005 COMED MONTHLY CHARGES 298.14
3025.64005 COMED MONTHLY CHARGES 38.88
3025.64005 COMED MONTHLY CHARGES 36.64
3025.64005 COMED MONTHLY CHARGES 26.82
3025.64005 COMED MONTHLY CHARGES 300.84
3025.64005 COMED MONTHLY CHARGES 38.72
3025.64005 COMED MONTHLY CHARGES 663.18
3025.64005 COMED MONTHLY CHARGES 54.22
3025.64005 COMED MONTHLY CHARGES 204.13
3025.64005 COMED MONTHLY CHARGES 25.47
3025.64005 COMED MONTHLY CHARGES 59.76
3025.64015 NICOR 0632 MONTHLY CHARGES 132.55
3025.64015 NICOR 0632 MONTHLY CHARGES 123.48
5,516.18
3030 CROWN COMMUNITY CENTER
3030.65025 SAM'S CLUB DIRECT SNACK 128.61
3030.62505 LAMASTER, SHANNON UPDATE REGISTRATION DATABASE 486.87
3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTION 400.00
3030.62505 KANTOR, GARY MAGIC INSTRUCTION 140.00
3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTION 240.00
3030.62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00
3030.65025 SAM'S CLUB DIRECT MILK 21.22
3030.65025 SAM'S CLUB DIRECT SNACK 34.15
40 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.65025 SAM'S CLUB DIRECT SNACK 141.79
3030.65025 SAM'S CLUB DIRECT MILK/SNACK 23.28
3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 109.94
3030.65025 SAM'S CLUB DIRECT SNACK 97.28
3030.65110 SAM'S CLUB DIRECT SCHOOL SUPPLIES 87.48
3030.65025 SAM'S CLUB DIRECT SNACK/MILK 17.16
3030.64015 NICOR 0632 MONTHLY CHARGES 150.43
3030.65025 SAM'S CLUB DIRECT SNACK 142.96
3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 115.46
3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 161.72
3030.65025 SAM'S CLUB DIRECT MILK 22.04
3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 15.98
3030.64005 CONSTELLATION MONTHLY CHARGES 2,658.30
3030.64015 NICOR 0632 MONTHLY CHARGES 379.57
3030.62360 SAM'S CLUB DIRECT MEMBERSHIP 15.00
3030.65025 SAM'S CLUB DIRECT SNACK 46.77
5,686.01
3035 CHANDLER COMMUNITY CENTER
3035.62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 2013 2,538.51
3035.65040 LAPORT INC JANITORIAL SUPPLIES FY 2013 104.92
3035.64015 NICOR 0632 MONTHLY CHARGES 259.87
3035.64005 CONSTELLATION MONTHLY CHARGES 1,107.76
3035.62360 SAM'S CLUB DIRECT MEMBERSHIP 30.00
4,041.06
3040 FLEETWOOD JOURDAIN COM CT
3040.62245 BAUM SIGN, INC.SCOREBOARD MAINT. GYM 587.00
3040.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 27.96
3040.62511 LAMASTER, SHANNON UPDATE REGISTRATION DATABASE 200.00
3040.62360 SAM'S CLUB DIRECT MEMBERSHIP 30.00
3040.64005 CONSTELLATION MONTHLY CHARGES 2,586.22
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 151.26
3040.65040 LAPORT INC JANITORIAL SUPPLIES 733.14
3040.65040 LAPORT INC JANITORIAL SUPPLIES 10.00
3040.65025 SAM'S CLUB DIRECT FOOD SUPPLIES 72.28
3040.64015 NICOR 0632 MONTHLY CHARGES 364.90
3040.65025 SAM'S CLUB DIRECT MLK CELEBRATION 34.85
3040.65070 MIDWEST TIME RECORDER TIME CLOCK MAINT.176.00
3040.65080 COCA-COLA ENTERPRISES LAKESHORE VENDING RESALE 686.88
3040.65110 COMCAST CABLE CABLE SERVICE 94.85
3040.65110 CINTAS #769 CARPET/MAT SERVICE 149.29
5,904.63
3055 LEVY CENTER SENIOR SERVICES
3055.65110 AV NOW, INC.CUSTOM SOUND TOWER FOR 5,383.97
3055.62505 MARCANTONIO, CHRISTINA COSTUME DESIGN SPRING ECT 2013 500.00
3055.64015 NICOR 0632 MONTHLY CHARGES 426.54
3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY PRIVATE RENTAL 165.75
3055.62505 BINZ, EVELYN MUSICIAN SPRING 2013 ECT 1,000.00
3055.64005 CONSTELLATION MONTHLY CHARGES 3,842.46
3055.62360 SAM'S CLUB DIRECT MEMBERSHIP 45.00
41 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3055.61062 ST. MORITZ SECURITY SERVICES, SECURITY PRIVATE RENTAL 195.00
3055.62505 SMITH, ANYA BLAKEMAN ASSIST DIRECTOR SPRING ECT 13 475.00
3055.62505 KOLAKOWSKI, DONALD DIRECTOR ECT SPRING 2013 1,250.00
3055.65095 ILLINOIS PAPER COMPANY OFFICE PAPER BLANKET PO 2013 120.30
3055.65110 SAM'S CLUB DIRECT CLOCK 19.99
3055.62511 COMCAST CABLE FITNESS ROOM CABLE SERVICE 142.92
3055.65040 LAPORT INC JANITORIAL SUPPLIES 365.40
3055.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 44.94
3055.65040 LAPORT INC JANITORIAL SUPPLIES 29.48
14,006.75
3080 BEACHES
3080.64005 CONSTELLATION MONTHLY CHARGES 110.98
3080.64015 NICOR 0632 MONTHLY CHARGES 264.67
375.65
3095 CROWN ICE RINK
3095.64015 NICOR 0632 MONTHLY CHARGES 379.57
3095.64015 NICOR 0632 MONTHLY CHARGES 451.27
3095.65095 SAM'S CLUB DIRECT OFFICE SUPPLIES 6.54
3095.65040 LAPORT INC JANITORIAL SUPPLIES 979.66
3095.64005 CONSTELLATION MONTHLY CHARGES 7,974.89
3095.62360 SAM'S CLUB DIRECT MEMBERSHIP 15.00
3095.65080 SAM'S CLUB DIRECT VENDING SALES 220.92
3095.62490 LAMASTER, SHANNON UPDATE REGISTRATION DATABASE 486.88
3095.62251 FOX VALLEY FIRE & SAFETY FIRE SPRINKLER INSPECTION 370.00
3095.62508 KNUTSON, KRISTOFER REFEREE ADULT BROOMBALL 360.00
3095.62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 120.00
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 420.00
3095.62245 JORSON & CARLSON TRIM BOARD BLADE SHARPENING 78.75
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00
3095.65095 SAM'S CLUB DIRECT MANILA ENVELOPES 11.98
11,960.95
3110 TENNIS
3110.62505 E-TOWN TENNIS INSTRUCTION TENNIS PROGRAMS 8,403.40
8,403.40
3130 SPECIAL RECREATION
3130.62360 SAM'S CLUB DIRECT MEMBERSHIP 15.00
3130.65025 SAM'S CLUB DIRECT SPECIAL OLYMPICS SNACKS 62.92
77.92
3215 YOUTH ENGAGEMENT DIVISION
3215.62210 QUARTET COPIES YOUTH VIOLENCE EVENT FLYERS 330.00
3215.62490 HARDIMAN, TIO *ETHS SPECIAL PRESENTATION 1,000.00
1,330.00
3510 HORTICULTURAL MAINTENANCE
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 59.49
3510.65090 RUSSO POWER EQUIPMENT CHAINSAW SAFETY HELMET 80.00
3510.65070 RUSSO POWER EQUIPMENT BELTS 83.44
222.93
42 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3525 TREE PLANTING
3525.65085 RC TOPSOIL, INC SOIL MATERIAL 2,422.32
3525.65085 RC TOPSOIL, INC SOIL MATERIAL 403.72
2,826.04
3605 ECOLOGY CENTER
3605.64005 CONSTELLATION MONTHLY CHARGES 467.59
3605.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 535.50
3605.62360 SAM'S CLUB DIRECT MEMBERSHIP 15.00
3605.64015 NICOR 0632 MONTHLY CHARGES 516.18
1,534.27
3710 NOYES CULTURAL ARTS CTR
3710.64015 NICOR 0632 MONTHLY CHARGES 540.61
3710.64005 CONSTELLATION MONTHLY CHARGES 1,300.70
1,841.31
3720 CULTURAL ARTS PROGRAMS
3720.62210 EVANSTON SIGNS & GRAPHICS, INC ETHNIC ARTS FEST SIGNS 245.00
245.00
3805 FACILITIES ADMINISTRATION
3805.64015 NICOR 0632 MONTHLY CHARGES 245.19
3805.62376 NICOR 0632 MONTHLY CHARGES 358.57
603.76
3806 CIVIC CENTER SERVICES
3806.62225 SCHNEIDER ELECTRIC BUILDINGS 2012 SERVICE AGREEMENT SEPT. 1,932.00
3806.62360 SAM'S CLUB DIRECT MEMBERSHIP 15.00
3806.65040 MARK VEND COMPANY VENDING SUPPLIES 417.45
3806.62245 DEKO PROFESSIONAL UPHOLSTERY UPHOSTERY MAYOR'S CHAIRS 960.00
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 195.10
3806.62225 SCHNEIDER ELECTRIC BUILDINGS 2012 SERVICE AGREEMENT OCT. 1,932.00
3806.64015 NICOR 0632 MONTHLY CHARGES 784.38
6,235.93
3807 CONSTRUCTION AND REPAIRS
3807.65050 MIDWEST ENVIRONMENTAL SALES CO IGNITION MODULE 164.83
3807.62245 ILLINOIS OFFICE OF THE STATE F BOILER INSPECTION 100.00
264.83
734,484.47
00195 NEIGHBOR.STABILIZATION PROGRAM
5005 NSP-GENERAL ADMINISTRATION
5005.62295 SAUL, JOLENE REIMB. AMERICAN PLANNING CONF.695.00
695.00
5006 PROGRAM DELIVERY
5006.64545 CURSOR CONTROL INC CDM SOFTWARE LICENSE 980.00
5006.64545 CURSOR CONTROL INC CDM SOFTWARE LICENSE 95.00
1,075.00
1,770.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
43 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA 331.17
5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION 334.11
5150.62509 PATTEN INDUSTRIES DIESEL GENERATOR MAINTENANCE 6.28
5150.62509 PATTEN INDUSTRIES EQUIPMENT REPAIR 1,334.02
5150.62509 PATTEN INDUSTRIES DIESEL GENERATOR MAINTENANCE 1,716.99
5150.65035 BELL FUELS INC.FUEL 574.55
5150.65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 93.67
4,390.79
4,390.79
00215 CDBG FUND
5205 TARGETED CODE ENFORCEMENT
5205.62770 VALUE REMODELING INC EMERGENCY DOOR 115 CLYDE 450.00
450.00
5220 CDBG ADMINISTRATION
5220.62458 FEDEX KINKO'S - CAS 2013 ACTION PLAN 108.73
108.73
558.73
00220 CD LOAN FUND
5280 CD LOAN
5280.62190 EQUIFAX CREDIT ACROFILE CHARGES 5.33
5280.65535 VALUE REMODELING INC *HOUSING REHAB 1314 FOWLER 5,500.00
5280.65535.WNRSA INNERSPACE ENVIRONMENTAL CASE SF1-016-12 550.00
5280.65535.WNRSA VALUE REMODELING INC CASE SF1 017-12 1314 FOWLER 14,020.00
20,075.33
5282 2 UNIT OWNER OCCUP REHAB LOAN
5282.65535 VALUE REMODELING INC CASE SF2 002-10 304 SOUTH 500.00
500.00
20,575.33
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62659 NOW WE'RE COOKIN', INC.DEVELOPMENT PARTNERSHIP 5,000.00
5300.62490 JMS ENVIRONMENTAL ASSOCIATES, ENVIRONMENTAL SERVICES 570.00
5300.62490 JOHNSON LOCKSMITH, INC.SERVICE CALL 629-631 HOWARD 848.65
5300.62660 SIGNATURE FOOD SOLUTIONS INC. *BUSINESS EXP.-2424 DEMPSTER 7,947.00
5300.64545 CURSOR CONTROL INC CDM SOFTWARE LICENSE 980.00
5300.62660 EVANSTON ROUND TABLE LLC BUSINESS ATTRACTION/EXPANSION 595.00
5300.64545 CURSOR CONTROL INC CDM SOFTWARE LICENSE 95.00
16,035.65
16,035.65
00320 DEBT SERVICE FUND
5713 2011 A BONDS
5713.62350 WELLS FARGO BANK GO SERIES 2011A 250.00
250.00
250.00
00330 HOWARD RIDGE TIF
44 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 MONTHLY CHARGES 563.63
5860.64015 NICOR 0632 MONTHLY CHARGES 40.36
5860.64015 NICOR 0632 MONTHLY CHARGES 91.50
5860.64015 NICOR 0632 MONTHLY CHARGES 86.03
5860.64015 NICOR 0632 MONTHLY CHARGES 110.97
5860.64015 NICOR 0632 MONTHLY CHARGES 13.15
5860.64015 NICOR 0632 MONTHLY CHARGES 89.09
994.73
994.73
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.62135 BEHLES & BEHLES ADDTL SERVICES SHOWER-LOCKER 2,585.00
415175.65510 BESAM ENTRANCE SOLUTIONS SUPPLY & INSTALL SLIDING DOOR 14,833.99
17,418.99
415822 FIRE STATION #1 MECHAN UPGRADE
415822.62145 WALL ENGINEERING FIRE 1&2 MECH. IMPROVEMENTS 635.50
635.50
415827 FIRE STATION #2 RENOVATIONS
415827.62205 CHICAGO TRIBUNE ADVERTISEMENT FOR CONSULTING 660.00
660.00
415921 CITY PAVEMENT EVALUATION
415921.65515 IMS INFRASTRUCTURE MANAGEMENT PAVEMENT CONDITION EVALUATION 22,183.80
415921.65515 IMS INFRASTRUCTURE MANAGEMENT PAVEMENT CONDITION EVALUATION 7,428.60
29,612.40
416088 SERVICE CENTER SALT DOME REPLA
416088.65515 CONSERV FS LIQUID STORAGE TANKS 500.00
416088.65515 CONSERV FS LIQUID STORAGE TANK PURCHASE 12,828.00
416088.65515 CONSERV FS LIQUID STORAGE TANK PURCHASE 50.00
13,378.00
61,704.89
00420 SPEC ASSESS CAP PROJECT FUND
6383 SPECIALL ASSESSMENT 1476
6383.56570 WILKINS, DONALD REFUND ASSESSMENT 43.67
43.67
6406 SPECIAL ASSESSMENT 1491
6406.56570 LEGG, STEPHEN HAZARD REFUND OVERPAYMENT 20.55
20.55
6410 SPECIAL ASSESSMENT 1496
6410.56570 HANNA, L REFUND OVERPAYMENT 4.24
6410.56570 RUDNICKI, JOHN REFUND DUPL. PAYMENT 258.31
6410.56590 RUDNICKI, JOHN REFUND DUPL. PAYMENT 460.00
722.55
786.77
00505 PARKING SYSTEM FUND
45 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7015 PARKING LOTS & METERS
7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY INVOICE 990.00
990.00
7025 CHURCH STREET GARAGE
7025.64505 CALL ONE COMMUNICATION CHARGES 1,144.71
7025.64005 CONSTELLATION MONTHLY CHARGES 4,676.48
7025.53515 VENN, LAURA ACCESS CARD REFUND 50.00
5,871.19
7036 SHERMAN GARAGE
7036.64005 CONSTELLATION MONTHLY CHARGES 14,257.96
7036.53515 VLAD, JOSEPH ACCESS CARD REFUND 25.00
7036.64505 CALL ONE COMMUNICATION CHARGES 1,949.14
7036.53515 BRIGHTON, BARRY ACCESS CARD REFUND 25.00
7036.53515 JENNINGS REALTY, INC.ACCESS CARD REFUND 25.00
7036.53515 WITT, ALEX ACCESS CARD REFUND 25.00
7036.53515 SCHULTZE, SUSAN ACCESS CARD REFUND 25.00
7036.53515 WILSON, ROBERT ACCESS CARD REFUND 25.00
7036.53515 CHARLES, DANIEL ACCESS CARD REFUND 25.00
7036.53515 HANLEY, LISA ACCESS CARD REFUND 25.00
7036.53515 MORINI, JESSICA ACCESS CARD REFUND 25.00
7036.53515 LEE, PHILLIP ACCESS CARD REFUND 25.00
7036.53515 LORIMER, MAROT ACCESS CARD REFUND 25.00
7036.53515 LANE, MATT ACCESS CARD REFUND 25.00
7036.53515 BOOTH, JONATHAN ACCESS CARD REFUND 25.00
7036.53515 GOODMAN, CHIP ACCESS CARD REFUND 25.00
7036.53515 DAVIS, SARAH ACCESS CARD REFUND 25.00
7036.53515 CAMPBELL, JAMIE ACCESS CARD REFUND 25.00
16,607.10
7037 MAPLE GARAGE
7037.53515 KULHAWIK, ANDRZEJ ACCESS CARD REFUND 25.00
7037.53515 UPADHYAY, SANDEEP ACCESS CARD REFUND 25.00
7037.53515 SANCHEZ, CLAUDIA V.ACCESS CARD REFUND 25.00
7037.53515 TRICHE, JOY ACCESS CARD REFUND 25.00
7037.64505 CALL ONE COMMUNICATION CHARGES 1,420.75
7037.64005 CONSTELLATION MONTHLY CHARGES 8,927.23
10,447.98
700506 SHERMAN GARGAE REPAIRS
700506.65515 ELECTRICAL RESOURCE MANAGEMENT SHERMAN PLAZA LIGHTING UPGRADE 398,671.70
398,671.70
432,587.97
00510 WATER FUND
510 WATER FUND
510.22700 LEUTZ, REYN REFUND-OVERPYMNT WATER BILL 58.09
510.22700 BUZZI, UGO REFUND-OVERPYMNT WATER BILL 55.84
510.22700 HENDERSON, KOZETTA REFUND-OVERPYMNT WATER BILL 61.42
175.35
7100 WATER GENERAL SUPPORT
46 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 137.90
7100.65040 LAPORT INC JANITORIAL SUPPLPIES - ADMIN.320.59
7100.53575 FEDERAL EXPRESS CORP.SHIPPING 141.91
7100.65040 LAPORT INC SALES RETURN 23.94-
7100.62210 FEDEX KINKO'S - CAS ADMINISTRATION PRINTING 288.15
7100.62295 MEADE, ELEANORE REIMB. WATER ANALYST ASSOC.45.77
7100.62295 BAUER, CRAIG REIMB. ROCKWELL AUTOMATION 460.94
1,371.32
7105 PUMPING
7105.64015 NICOR 0632 MONTHLY CHARGES 1,360.19
7105.64005 COMED MONTHLY CHARGES 16.44
7105.64005 COMED MONTHLY CHARGES 38.68
7105.64505 CALL ONE COMMUNICATION CHARGES 201.18
7105.64005 CONSTELLATION MONTHLY CHARGES 61,923.90
63,540.39
7110 FILTRATION
7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 10.00
7110.65040 LAPORT INC JANITORIAL SUPPLIES - FILTER 238.56
7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 40.00
288.56
7115 DISTRIBUTION
7115.65055 PIONEER PRESS LEGAL AD FOR BID - GRANULAR 49.60
49.60
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)WIRELESS SERVICE 229.23
229.23
7125 OTHER OPERATIONS
7125.65080 HD SUPPLY WATERWORKS 12"X8" TAPPING SLEEVE & VALVE 1,699.00
7125.65080 HD SUPPLY WATERWORKS 10"X6" TAPPING SLEEVE & VALVE 2,290.00
3,989.00
7130 WATER CAPITAL OUTLAY
7130.62245 RENEWAL COMPOUNDS, INC.ESTIMATED SHIPPING COST 33.38
7130.62245 RENEWAL COMPOUNDS, INC.CERAMIC COATING FOR #2 HIGH 2,190.00
2,223.38
71,866.83
00513 WATER-DEPR, IMPROV & EXTENSION
733105 NEW MASTER METER REPLACEMNT
733105.62140 BAXTER & WOODMAN INC.ENGINEERING SERVICES FLOWMETER 780.00
780.00
733122 CHLORINATION EQUIP REPLACEMENT
733122.62140 PIONEER PRESS LEGAL AD FOR BID-CHLORINE FEED 46.40
46.40
826.40
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65055 G & L CONTRACTORS, INC GRANULAR MATERIALS 4,579.12
47 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
4,579.12
4,579.12
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62390 LAKESHORE WASTE SERVICES, LLC FY2013 CONDO REFUSE COLLECTION 31,416.67
7685.62390 LAKESHORE WASTE SERVICES, LLC FY2013 CONDO REFUSE COLLECTION 31,416.67
62,833.34
7690 RESIDENTIAL RECYCLING COL
7690.64015 NICOR 0632 MONTHLY CHARGES 304.91
304.91
63,138.25
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.62340 COMPUTERIZED FLEET ANALYSIS IN ANNUAL SERVICE AND SUPPORT 2,995.00
7705.64505 CALL ONE COMMUNICATION CHARGES 378.99
3,373.99
7710 MAJOR MAINTENANCE
7710.65060 CUMBERLAND SERVICENTER WIPER ARM 197.38
7710.65060 CUMMINS N POWER, LLC.ENGINE REPAIR/DIAGNOSTICS #716 4,683.57
7710.65060 DOUGLAS TRUCK PARTS WIPER BLADE SETS - 42 562.10
7710.65060 DOUGLAS TRUCK PARTS WIPER BLADE SETS - 20 103.00
7710.65060 DUXLER TIRE & CAR CENTER WHEEL BALANCE/ALIGNMENT #71 117.00
7710.65060 EVANSTON CAR WASH & DETAIL CEN CAR WASHES - 7 56.00
7710.65060 FREEWAY FORD TRUCK SALES OIL SEAL 119.70
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH ROCK 33.47
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC RESERVOIR COOLANT 211.74
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC COMPRESSOR 839.76
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH PROXIMITY RELAY 44.85
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DOOR WEBBING 29.97
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DOOR WEBBING 44.05
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LIGHT WHELEN RESPONDER 156.28
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH TOG 64.93
7710.65060 GRAINGER, INC., W.W.SAFETY PIN SHACKLE BODY 25.11
7710.65060 GROVER WELDING COMPANY PLOW TRUCK #541 75.00
7710.65060 GROVER WELDING COMPANY JOHN DEERE SWEEPER 567.40
7710.65060 HAVEY COMMUNICATIONS INC.DOCKING STATION REPAIR #80 94.00
7710.65060 LEACH ENTERPRISES, INC.AIR DRYER 227.69
7710.65060 LEACH ENTERPRISES, INC.BRAKE REPAIRS 1,548.12
7710.65060 LEACH ENTERPRISES, INC.NUT COVER 52.20
7710.65060 LEACH ENTERPRISES, INC.CORE RETURN 80.00-
7710.65060 LEMOI HARDWARE PAINT FOR PUMP COVERS 60.00
7710.65060 MIDAS AUTO SERVICE EXPERTS EXHAUST PIPE #553 45.00
7710.65060 MONROE TRUCK EQUIPMENT EZ SPREAD CONTROL MODUAL 212.50
7710.65060 NORTH SHORE TOWING TOW & HOOK MEDIUM DUTY 145.00
7710.65060 NORTH SHORE TOWING SERVICE CALL 50.00
7710.65060 ORLANDO AUTO TOP SEAT CUSHION REPAIR #322 185.00
7710.65060 ORLANDO AUTO TOP REUPHOLSTER INTER. TRIM 145.00
48 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 P & G KEENE ELECTRICAL REBUILT ALTERNATOR 172.00
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW SPRING ASSYM.170.87
7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO OUTSIDE REPAIR #551 1,997.50
7710.65060 SPRING ALIGN OUTSIDE REPAIR #612 1,421.75
7710.65060 SPRING ALIGN OUTSIDE REPAIR #614 2,800.28
7710.65060 SPRING ALIGN ALIGNMENT #328 199.95
7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE ENGINE REPAIR #717 508.20
7710.65060 STANDARD EQUIPMENT COMPANY ENGINE REPAIRS #736 500.09
7710.65060 STANDARD EQUIPMENT COMPANY BRAKES AND PARTS #667 3,329.93
7710.65060 STANDARD EQUIPMENT COMPANY MOTOR MOUNT 26.64
7710.65060 STANDARD EQUIPMENT COMPANY SPRING BRACKET 14.40
7710.65060 STANDARD EQUIPMENT COMPANY BALL STUD 4.00
7710.62245 STANDARD INDUSTRIAL & AUTO. SHOP HOSE REPAIRS 9,084.66
7710.65060 SUBURBAN ACCENTS, INC.KEY CHAINS 475.50
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS & LOGOS 45.00
7710.65060 TERMINAL SUPPLY CO.200 CABLE TIES 24.68
7710.65060 TRANS CHICAGO TRUCK GROUP OUTSIDE REPAIR #719 489.27
7710.65060 VERMEER MIDWEST 566 CAPS FOR ROD 106.74
7710.65060 VERMEER MIDWEST CHIPPER INFEED ROD 107.30
7710.65060 WEST SIDE TRACTOR HYDROL. HAMMER REPAIR 1,087.94
7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR #953 6,921.84
7710.65060 WHOLESALE DIRECT INC END CAP LENS, AMBER 62.71
7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG BRAKE PACK 828.72
7710.65060 CARQUEST EVANSTON HEATER HOSE 38.50
7710.65085 WALUSIAK, KENNETH A TOOL ALLOWANCE 550.00
7710.65045 ILLINOIS SECRETARY OF STATE *FIRE TRUCK LISN. 95.00
7710.65060 CARQUEST EVANSTON CALIPER PIN BOOTS 11.06
7710.65060 CARQUEST EVANSTON OIL DRIP PAN 26.38
7710.65060 CARQUEST EVANSTON 20 HYDROLIC FITTINGS 144.80
7710.65060 CARQUEST EVANSTON EXHAUST HANGER 4.18
7710.65060 CARQUEST EVANSTON QUICK DISCONNECT 52.40
7710.65060 CARQUEST EVANSTON HEAD LIGHT BULBS 46.14
7710.65060 CARQUEST EVANSTON BULBS 20.90
7710.65060 CARQUEST EVANSTON MINIATURE LAMPS 49.27
7710.65060 CARQUEST EVANSTON OIL SEAL 69.95
7710.65060 CARQUEST EVANSTON SYNTHETIC GEAR 117.10
7710.65060 CARQUEST EVANSTON TIRE STEM TOOL 21.10
7710.65060 CARQUEST EVANSTON AIR FILTERS 7.95
7710.65060 CARQUEST EVANSTON AIR FILTERS 15.83
7710.65060 CARQUEST EVANSTON FUEL/AIR FILTERS 155.98
7710.65060 CARQUEST EVANSTON NEW COILS 383.12
7710.65060 CARQUEST EVANSTON AIR FILTER/TARP STRAP 128.06
7710.65060 CARQUEST EVANSTON DIESEL CLEANING FLUID 20.23
7710.65060 CARQUEST EVANSTON AIR FILTERS 104.67
7710.65060 CARQUEST EVANSTON TIRE MONITORS 41.54
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 87.32
7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 330.80
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 27,663.50
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 47.00
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 80.41
49 of 725
CITY OF EVANSTON, ILR5504003B
BILLS LIST
03/12/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 1,451.55
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 598.90
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 44.00
7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTION 7,472.61
7710.65060 WIRFS INDUSTRIES INC.FIRE EQUIPMENT ANNUAL INSPECTION 2,481.42
7710.65060 GOLF MILL FORD TENSIONER 108.48
7710.65060 GOLF MILL FORD PANEL 73.27
7710.65060 GOLF MILL FORD ENGINE REPAIRS #933 403.20
7710.65060 GOLF MILL FORD MANIFOLD REPAIRS #82 951.09
7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 30.00
7710.65060 AETNA TRUCK PARTS, INC.HEAD LIGHT BULBS 77.88
7710.65060 AETNA TRUCK PARTS, INC.FUEL/WATER SEPARATOR 140.88
7710.65060 AETNA TRUCK PARTS, INC.FUEL/WATER SEPARATOR 22.76
7710.65060 ALLTECH AUTO INC.BODY REPAIR #618 672.80
7710.65060 BUCK BROTHERS, INC.2 WIPER ARMS & BLADES 165.51
7710.65060 CARQUEST EVANSTON MINIATURE STANDARD RETURN 20.90-
7710.65060 CARQUEST EVANSTON OIL FILTER RETURN 5.43-
7710.65060 CARQUEST EVANSTON SWAY BAR & PINS RETURN 21.52-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, ENGINE REPAIR $451 524.69
7710.65060 CHICAGO INTERNATIONAL TRUCKS, EXHAUST PIPE #613 145.03
7710.65060 CHICAGO INTERNATIONAL TRUCKS, MUFFLER CLAMP #613 115.28
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SWITCH 90.83
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BELTS RETURNED 54.34-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SWITCH 20.06
7710.65060 CHICAGO INTERNATIONAL TRUCKS, KIT RETURN 94.07-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, SENSOR RETURN 44.30-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, HARNESS RETURN 22.15-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 73.15-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRACKET RETURN 148.60-
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 122.78
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 122.78
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 197.88
7710.65060 CUMBERLAND SERVICENTER WIPER MOTOR ASSYM.316.86
87,673.84
91,047.83
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,626.52
1,626.52
1,626.52
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 BURKE BURNS & PINELLI, LTD.*LEGAL FEES 3,819.07
3,819.07
__________________
TOTAL 1,511,043.35
3,819.07
50 of 725
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 20,104.49
VARIOUS VARIOUS WORKERS COMP 1,700.36
VARIOUS VARIOUS CASUALTY LOSS 31,746.45
VARIOUS IPBC HEALTH INSURANCE PREMIUM 948,079.27
1,001,630.57
SEWER
7616.68305 IEPA LOAN DISBURSEMENT SEWER FUND 220,788.88
220,788.88
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS - JANUARY, 2013 38,765.19
38,765.19
1,261,184.64
Grand Total 2,772,227.99
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 03/12/2013
51 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
311 CENTER - 60966 SNAPENGAGE - TIMZON $ 49.00 01/15/2013
64505 TELECOMMUNICATIONS
CARRIER LINE CH 311 WEBCHAT MONTHLY FEE
ADMN SVCS /HUMAN RES - 49925 AMERICAN PAYROLL ASSOC $ 257.19 01/04/2013 65010 BOOKS, PUBLICATIONS, MAPS 2013 PAYROLL SOURCE BOOK
CITY COUNCIL ADMIN - 49935 AMERICAN 00171727601555 $ 450.80 01/28/2013 62295 TRAINING & TRAVEL
AIR TRAVEL RESERVATION FOR 7TH WARD ALD. FOR NLC CONF. IN
WASHINGTON, DC MAR. 10-12, 2013
CITY COUNCIL ADMIN - 49935 AMTRAK .CO0258257123590 $ 40.00 01/28/2013 62295 TRAINING & TRAVEL
ROUNDTRIP TRAIN TICKET TO SPRINGFIELD, IL -MAR. 19-MAR. 21,
2013 FOR MAYOR TISDAHL
CITY COUNCIL ADMIN - 49935 NATIONAL LEAGUE OF CIT $ 495.00 01/29/2013 62295 TRAINING & TRAVEL
NLC REGISTRATION FOR 9TH WARD ALD. FOR MAR. 9-12, 2013 IN
WASHINGTON, DC
CITY MGR'S OFF - 49932 PICTUREFRAMES COM $ 58.99 01/04/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES
CITY MGR'S OFF - 49932 PBD ICMA PUBLICATIONS $ 90.00 01/04/2013 65010 BOOKS, PUBLICATIONS, MAPS ICMA PUBLICATION
CITY MGR'S OFF - 49932 HOOTSUITE MEDIA INC. $ 5.99 01/07/2013 62340 IS SUPPORT FEES
SOCIAL MEDIA DASHBOARD FOR MONITORING KEYBOARDS,
MANAGE MULTIPLE SOCIAL MEDIA SITES,
CITY MGR'S OFF - 49932 FIT + FRISKY $ 13.95 01/07/2013 62490 OTHER PROGRAM COSTS NU GATOR BOWL PRESENTATION
CITY MGR'S OFF - 49932 FONTSHOP.COM-USD $ 214.00 01/07/2013
64545 (IS ONLY) PERSONAL COMP
SOFTWARE PERSONAL COMPUTER SOFTWARE-FONTS
CITY MGR'S OFF - 49932 ADOBE SYSTEMS, INC. $ 31.86 01/07/2013
64545 (IS ONLY) PERSONAL COMP
SOFTWARE PERSONAL COMPUTER SOFTWARE
CITY MGR'S OFF - 49932 VAN GALDER BUS COMPANY $ 425.00 01/07/2013 62295 TRAINING & TRAVEL EVANSTON DAY IN SPRINGFIELD-BUS RENTAL
CITY MGR'S OFF - 49932 INTERNATIONAL TRANSACTION $ 0.16 01/09/2013 62205 ADVERTISING
FEE ASSOCIATED WITH WOOTHEMES PURCHASE FROM LONDON,
GREAT BRITAIN (SEE ABOVE TRANSACTION)
CITY MGR'S OFF - 49932 WOOTHEMES.COM $ 20.00 01/09/2013 62250 COMPUTER EQUIPMENT MAINT.STOCK PHOTOGRAPHY FOR THE CITY OF EVANSTON'S WEBSITE
CITY MGR'S OFF - 49932 RIGHTSIGNATURE LLC $ 468.00 01/11/2013
64545 (IS ONLY) PERSONAL COMP
SOFTWARE PERSONAL COMPUTER SOFTWARE
CITY MGR'S OFF - 49932 PANINO'S PIZZERIA OR $ 127.09 01/14/2013 62295 TRAINING & TRAVEL EVANSTON ARTS GROUP LUNCH
CITY MGR'S OFF - 49932 NATIONAL AWARDS $ 287.00 01/14/2013 62490 OTHER PROGRAM COSTS NORTHSHORE HEALTH SYSTEM KEYS TO THE CITY
CITY MGR'S OFF - 49932 NATIONAL AWARDS $ 141.00 01/14/2013 62490 OTHER PROGRAM COSTS NU GATOR BOWL PRESENTATION
CITY MGR'S OFF - 49932 EINSTEIN BROS BAGELS13 $ 23.25 01/15/2013 62295 TRAINING & TRAVEL DEPT. DIRECTOR STRATEGIC PLANNING MEETING
CITY MGR'S OFF - 49932 INTERNATION $ 100.00 01/15/2013 62360 MEMBERSHIP DUES MEMBERSHIP, ADELITA HERNANDEZ
CITY MGR'S OFF - 49932 COMM100 NETWORK CORP $ 29.00 01/16/2013
64505 TELECOMMUNICATIONS
CARRIER LINE CH 311 OPERATIONS/CARRIER LINE CHARGE
CITY MGR'S OFF - 49932 INTERNATIONAL TRANSACTION $ 0.23 01/16/2013
64505 TELECOMMUNICATIONS
CARRIER LINE CH 311 OPERATIONS/CARRIER LINE CHARGE TRANSACTION FEES
CITY MGR'S OFF - 49932 MOUNT EVEREST RESTAURA $ 213.00 01/16/2013 65025 FOOD COUNCIL MEETING FOOD
CITY MGR'S OFF - 49932 ALLIANCE FOR INNOVATIO $ 500.00 01/17/2013 62295 TRAINING & TRAVEL CONFERENCE REGISTRATION FOR MATT SWENTKOFSKE
CITY MGR'S OFF - 49932 GOOGLE GOOGLE STORAGE $ 2.49 01/21/2013
64545 (IS ONLY) PERSONAL COMP
SOFTWARE PERSONAL COMPUTER SOFTWARE
CITY MGR'S OFF - 49932 DOWNTOWN EVANSTON $ 300.00 01/25/2013 62295 TRAINING & TRAVEL EMPLOYEE RECOGNITION GIFT CARDS
CITY MGR'S OFF - 49932 PARKING METER ZONE 2 $ 4.00 01/28/2013 62295 TRAINING & TRAVEL
PARKING FOR ICE RINK FACILITY TOURS WITH MCCAFFERY AT RAY
MEYER FITNESS & REC CENTER @ DEPAUL & RAY & JOAN KORCK
CORPS CENTER
CITY MGR'S OFF - 49932 ALLIANCE FOR INNOVATIO $ 500.00 01/29/2013 62295 TRAINING & TRAVEL CONFERENCE REGISTRATION FOR ERIKA STORLIE
CITY MGR'S OFF - 49932 DOMINICKS STOR00011379 $ 5.00 01/29/2013 65025 FOOD CITY COUNCIL FOOD
CITY MGR'S OFF - 49932 DAVE'S ITALIAN KITCHEN $ 174.75 01/30/2013 65025 FOOD CITY COUNCIL FOOD
CITY MGR'S OFF - 49932 DUNKIN #306178 Q35 $ 28.96 01/31/2013 62295 TRAINING & TRAVEL PARKS/REC TRAINING MEETING
CITY OF EVAN-CITY CLRK OFF-
ADM - 43398 SPIRIT AI 48700853554180 $ 267.78 01/17/2013 62295 TRAINING & TRAVEL
AIRLINE FLIGHT ROUNDTRIP FOR IIMC ANNUAL CONFERENCE IN
ATLANTIC CITY, NEW JERSEY MAY 2013.
CITY OF EVAN-CITY CLRK OFF-
ADM - 43398 TRAVEL INSURANCE POLIC $ 18.38 01/17/2013 62295 TRAINING & TRAVEL TICKET PROTECTION FEE FOR AIRLINE FLIGHT.
CITY OF EVAN-CITY CLRK OFF-
ADM - 43398 SHELL OIL 574267931QPS $ 20.95 01/28/2013 62295 TRAINING & TRAVEL
GAS FOR PERSONAL VEHICLE TRAVELING TO DECATUR, IL. FOR
WINTER SEMINAR OF THE MUNICIPAL CLERKS OF ILLINOIS.
CITY OF EVAN-CITY CLRK OFF-
ADM - 43398 DECATUR CONFERENCE CEN $ 79.51 01/28/2013 62295 TRAINING & TRAVEL
HOTEL ACCOMMODATIONS WHILE IN DECATUR, ILLINOIS FOR ONE
NIGHT'S STAY.
CITY OF EVANSTON - 28879 DMI DELL K-12/GOVT $ 213.99 01/03/2013 65555 PERSONAL COMPUTER EQ 22.5 IN MONITOR
CITY OF EVANSTON - 28879 RIMUHOSTING.COM $ 19.95 01/04/2013
62341 INTERNET SOLUTION
PROVIDERS MONTHLY FEE FOR PAYROLL DISASTER RECOVERY SITE.
March 7, 2013 Does not include Library payments of $2,595.50 Page 1 of 1552 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
CITY OF EVANSTON - 28879 INTERNATIONAL TRANSACTION $ 0.16 01/04/2013
62341 INTERNET SOLUTION
PROVIDERS MONTHLY FEE FOR PAYROLL DISASTER RECOVERY SITE.
CITY OF EVANSTON - 28879 WUFOO.COM/CHARGE $ 29.95 01/08/2013
62341 INTERNET SOLUTION
PROVIDERS MONTHLY FEE FOR ONLINE FORMS DESIGN SOFTWARE
CITY OF EVANSTON - 28879 TROY GROUP, INC. $ 330.92 01/08/2013 65095 OFFICE SUPPLIES CHECK PRINTER SIGNATURE CARD FOR LIBRARY
CITY OF EVANSTON - 28879 CABLEORGANIZER 866 222 $ 378.39 01/09/2013 62250 COMPUTER EQUIPMENT MAINT.CABLE ORGANIZER FOR NETWORK CLOSETS IN LIBRARY
CITY OF EVANSTON - 28879 VOIPLINK INC $ 582.96 01/10/2013 65100 LIBRARY SUPPLIES WIRELESS PHONE HEADSETS FOR LIBRARY
CITY OF EVANSTON - 28879 AMAZON MKTPLACE PMTS $ 1,131.86 01/10/2013 65555 PERSONAL COMPUTER EQ 2 HP P3005DN PRITNERS B/W
CITY OF EVANSTON - 28879 DMI DELL K-12/GOVT $ 37.49 01/10/2013 65555 PERSONAL COMPUTER EQ DELL POWER ADAPTOR
CITY OF EVANSTON - 28879 APPLE STORE #R089 $ 529.00 01/11/2013 62474 HEALTH PROTECTION GRANT IPAD FOR HEALTH
CITY OF EVANSTON - 28879 AMAZON MKTPLACE PMTS $ 85.00 01/16/2013 62250 COMPUTER EQUIPMENT MAINT.(2) RAID BATTERY FOR DELL SERVERS
CITY OF EVANSTON - 28879 DMI DELL BUS ONLINE $ (42.31)01/16/2013 65555 PERSONAL COMPUTER EQ TAX REIMBURSED FROM PREVIOUS PURCHASE FROM DELL
CITY OF EVANSTON - 28879 AMAZON.COM $ 246.20 01/17/2013 62250 COMPUTER EQUIPMENT MAINT.(1)CONNECTORS FOR VMWARE SFP TRANSCEIVER
CITY OF EVANSTON - 28879 AMAZON.COM $ 249.99 01/17/2013 62250 COMPUTER EQUIPMENT MAINT.(5)CONNECTORS FOR VMWARE SFP TRANSCEIVER
CITY OF EVANSTON - 28879 ADOBE SYSTEMS, INC. $ 53.11 01/18/2013 62250 COMPUTER EQUIPMENT MAINT.MONTHLY ADOBE CREATIVE CLOUD MEMBERSHIP
CITY OF EVANSTON - 28879 AMAZON.COM $ 123.36 01/18/2013 62250 COMPUTER EQUIPMENT MAINT.PATCH CABLES FOR VMWARE INSTALLATION
CITY OF EVANSTON - 28879 AMAZON.COM $ 50.00 01/21/2013 62250 COMPUTER EQUIPMENT MAINT.(1)CONNECTORS FOR VMWARE SFP TRANSCEIVER
CITY OF EVANSTON - 28879 AMAZON MKTPLACE PMTS $ 31.33 01/21/2013 65555 PERSONAL COMPUTER EQ PANASONIC TOUGHBOOK STYLUS PEN
CITY OF EVANSTON - 28879 THE UPS STORE 0511 $ 77.15 01/21/2013 65555 PERSONAL COMPUTER EQ
SHIPPING FOR COUNCIL CHAMBERS AUDIO RECORDER AND
PROJECTOR FOR REPAIR
CITY OF EVANSTON - 28879 AMAZON.COM $ 249.99 01/22/2013 62250 COMPUTER EQUIPMENT MAINT.(5)CONNECTORS FOR VMWARE SFP TRANSCEIVER
CITY OF EVANSTON - 28879 AMAZON.COM $ 318.39 01/25/2013 62250 COMPUTER EQUIPMENT MAINT.(5)SFP+ CABLE FOR VMWARE INSTALLATION
CITY OF EVANSTON - 28879 AMAZON.COM $ 101.22 01/25/2013 62250 COMPUTER EQUIPMENT MAINT.SFP+ CABLE FOR VMWARE INSTALLATION
CITY OF EVANSTON - 28879 AMAZON.COM $ 50.37 01/28/2013 65010 BOOKS, PUBLICATIONS, MAPS PYTHON SCRIPTING FOR ARCGIS FOR VARNER
CITY OF EVANSTON - 28879 CDW GOVERNMENT $ 70.84 01/30/2013 65555 PERSONAL COMPUTER EQ BLACK TONER FOR GIS RICOH
CITY OF EVANSTON - 28879 DMI DELL K-12/GOVT $ 1,298.00 01/31/2013 65110 REC PROGRAM SUPPLIES
2 DELL VOSTRO LAPTOPS FOR RECREATION (MASON PARK)
3215.65110
COMM ECON DEV/ADMIN - 50405 EVANSTON CHAMBER OF CO $ 360.00 01/07/2013 62360 MEMBERSHIP DUES
STAFF ATTENDANCE TO THE EVANSTON CHAMBER 93RD ANNUAL
CELEBRATION & AWARDS
COMM ECON DEV/ADMIN - 50405 LE PEEP EVANSTON $ 14.32 01/18/2013 62295 TRAINING & TRAVEL EVANSTON 150 BREAKFAST MEETING, STEVE GRIFFIN
COMM ECON DEV/ADMIN - 50405 CHICAGOS HOME OF CHICK $ 72.17 01/28/2013 62605 OTHER CHARGES ED STAFF CHX WAFFLES GRAND OPENING
COMM ECON DEV/ADMIN - 50405 APA STREAMING PRODUCTS $ 790.00 01/29/2013 62295 TRAINING & TRAVEL AMERICAN PLANNING ASSOCIATION NATIONAL CONFERENCE FEE
COMM ECON DEV/BLDG PS - 49933 NCS ITL CDE COUNCIL EX $ 160.00 01/03/2013 62295 TRAINING & TRAVEL
TRAINING/CERTIFICATION EXPENSE FOR OUR ELECTRICAL
INSPECTOR
COMM ECON DEV/BLDG PS - 49933 CERTIFICATION PARTNERS $ 79.00 01/15/2013 62295 TRAINING & TRAVEL INSPECTOR TRAINING
COMM ECON DEV/BLDG PS - 49933 COOK COUNTY RECORDER O $ 9.00 01/17/2013 62345 COURT COSTS/LITIGATION RECORDING OF LIENS
COMM ECON DEV/BLDG PS - 49933 ILFLS COM $ 59.95 01/25/2013 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION FEE FOR FORECLOSURE WEBSITE
FIRE/ADMINANSTON - 49929 FRYS ELECTRONICS 31 $ 125.53 01/02/2013 65105 PHOTO/DRAFTING SUPPLIES LCD PICTURE VIEWER FDHQ PUB.ED
FIRE/ADMINANSTON - 49929 DOWNTOWN EVANSTON $ 52.00 01/03/2013 65125 OTHER COMMODITIES GIFT FOR VOLUNTEER DR. DAVID BLATT
FIRE/ADMINANSTON - 49929 BEST BUY 00003137 $ 321.99 01/04/2013 65125 OTHER COMMODITIES DIGITAL CAMERA FOR BATTALION 21
FIRE/ADMINANSTON - 49929 FREDPRYOR CAREERTRACK $ 448.00 01/04/2013 62295 TRAINING & TRAVEL TRAINING: CAPTAIN NOVAK
FIRE/ADMINANSTON - 49929 EVANSTON IMPRINTABLES $ 590.17 01/07/2013 62245 OTHER EQ MAINT
GRANT REIMBURSEMENT - CLOTHING: CERT, FIRE CORPS
EXPLORER
FIRE/ADMINANSTON - 49929 ADORAMA INC $ 173.75 01/08/2013 62245 AUTOMOTIVE EQ MAINT GRANT CERT REIMBURSEMENT
FIRE/ADMINANSTON - 49929 ADORAMA INC $ 1.00 01/08/2013 65125 OTHER COMMODITIES CERT SUPPLY
March 7, 2013 Does not include Library payments of $2,595.50 Page 2 of 1553 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
FIRE/ADMINANSTON - 49929 BLICK ART 800 447 1892 $ 12.14 01/09/2013 65085 MINOR EQUIP & TOOLS PAINT MARKERS FOR EQUIPMENT E25
FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 $ 43.37 01/09/2013 65085 MINOR EQUIP & TOOLS EQUIPMENT FOR NEW E25 (MUNO)
FIRE/ADMINANSTON - 49929 THE HOME DEPOT 1902 $ 23.87 01/09/2013 65105 PHOTO/DRAFTING SUPPLIES SMALL TOOLS / EQUIPT.
FIRE/ADMINANSTON - 49929 NORTHEAST ILL COUNCIL $ 72.50 01/10/2013 62360 MEMBERSHIP DUES EXPLORER POST 911 MEMBERSHIPS FOR BSA
FIRE/ADMINANSTON - 49929 VISTAPR VISTAPRINT.COM $ 32.59 01/17/2013 62210 PRINTING BUSINESS CARDS ROCHE
FIRE/ADMINANSTON - 49929 AMERICAN DIABETES W $ 581.05 01/17/2013 65075 MEDICAL & LAB SUPPLIES GLUCOSE TEST STRIPS
FIRE/ADMINANSTON - 49929 ASSOCIATION OF CONTING $ 75.00 01/23/2013 62245 AUTOMOTIVE EQ MAINT
ANNUAL MEMBERSHIP RENEWAL: ASSOC. OF CONTINUITY
PLANNERS
FIRE/ADMINANSTON - 49929 SM GROCERS BP QPS $ 20.00 01/28/2013 62295 TRAINING & TRAVEL GAS BLOOMINGTON ILLINOIS CLASS
FIRE/ADMINANSTON - 49929 CULVER'S OF BLOOMI $ 8.88 01/28/2013 62295 TRAINING & TRAVEL FOOD BLOOMINGTON ILLINOIS CLASS
FIRE/ADMINANSTON - 49929 AMAZON.COM $ 77.33 01/28/2013 65010 BOOKS, PUBLICATIONS, MAPS TEXT BOOK REVIEW FAO EXAM
FIRE/ADMINANSTON - 49929 VIRTUAL GRAFFITI INC $ 202.95 01/28/2013 65105 PHOTO/DRAFTING SUPPLIES SECURE NETWORK DRIVES
FIRE/ADMINANSTON - 49929 JONES&BARTLETT LEARNIN $ 79.19 01/30/2013 65010 BOOKS, PUBLICATIONS, MAPS TEXT BOOK REVIEW FAO EXAM
FIRE/ADMINANSTON - 49929 DOMINICKS STOR00017004 $ 7.99 01/30/2013 65125 OTHER COMMODITIES COFFEE HEADQUARTERS
FIRE/ADMINANSTON - 49929 SQ OZZIE RAMSAY PHOTO $ 400.00 01/31/2013 65010 BOOKS, PUBLICATIONS, MAPS FINAL PAYMENT FOR DEPARTMENT PHOTOGRAPHS
HEALTH - 49924 CINTAS CORP # 060A $ 15.90 01/07/2013 62477 PHEP GRANT EXPENSE (HHS)FIRST AID KIT MAINTENANCE (J. HORAK)
HEALTH - 49924 CINTAS CORP # 060A $ 110.18 01/07/2013 62477 PHEP GRANT EXPENSE (HHS)FIRST AID KIT INSTALL (J. HORAK)
HEALTH - 49924 IMAGES ALIVE LTD $ 336.27 01/08/2013 62476 CRI GRANT EXPENDITURE LANYARDS FOR EMPLOYEES AND TO GIVE OUT AT SPECIAL EVENTS
HEALTH - 49924 PROPAC $ 835.67 01/25/2013 62477 PHEP GRANT EXPENSE (HHS)
SUPPLIES FOR WARMING CENTER PROVIDED BY EMERGENCY
REPONSE PHEP GRANT DUE TEMPERATURE
HEALTH - 49924 AMAZON.COM $ 50.97 01/28/2013 62474 HEALTH PROTECTION GRANT OTTER BOX FOR IPAD PROTECTION (I. OGBO)
HEALTH - 49924 PROPAC $ 290.71 01/28/2013 62477 PHEP GRANT EXPENSE (HHS)
SUPPLIES FOR WARMING CENTER PROVIDED BY EMERGENCY
RESPONSE PHEP GRANT DUE TO TEMPERATURE
LAW/LEGAL - 49927 55 EAST MONROE $ 32.00 01/21/2013 62345 COURT COSTS/LITIGATION PARKING REGARDING BANAEI LITIGATION
LAW/LEGAL - 49927 55 EAST MONROE $ 6.00 01/21/2013 62345 COURT COSTS/LITIGATION PARKING REGARDING BANAEI LITIGATION
POLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T $ 579.90 01/04/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 TRI-TECH FORENSICS INC $ 550.58 01/07/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 LEMOI ACE HDWE $ 6.70 01/09/2013 65085 MINOR EQUIP & TOOLS 5W STANDARD CFL BLU-LITE PHONE BULB
POLICE DEPT/ADMIN - 49966 MARSHALL ELECTRONI $ 35.80 01/11/2013 65085 MINOR EQUIP & TOOLS 50W SODIUM VAPOR BLU-LITE PHONE BULBS (2)
POLICE DEPT/ADMIN - 49966 PEAVEY CORP. $ 535.65 01/15/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 FBI NATIONAL ACADEMY A $ 85.00 01/21/2013 62360 MEMBERSHIP DUES ANNUAL DUES
POLICE DEPT/ADMIN - 49966 RAY ALLEN #1 $ 114.98 01/24/2013 41340 RESERVE NARCOTICS SEIZURE K-9 ITEM
POLICE DEPT/ADMIN - 49966 PEAVEY CORP. $ 83.70 01/24/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 KRANZ INC 00 OF 00 $ 98.22 01/25/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
POLICE DEPT/ADMIN - 49966 EVIDENT INC $ 13.20 01/25/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 EVIDENT INC $ 495.30 01/25/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 ULINE SHIP SUPPLIES $ 280.54 01/25/2013 65095 OFFICE SUPPLIES PROPERTY ROOM SUPPLIES
POLICE DEPT/ADMIN - 49966 B & H PHOTO-VIDEO-MO/T $ 869.70 01/25/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 PRAIRIE MOON $ 35.57 01/25/2013 62295 TRAINING & TRAVEL RACE RELATIONS TRAINING
POLICE DEPT/ADMIN - 49966 THE UPS STORE 0511 $ 31.07 01/28/2013 62315 POSTAGE SHIPMENT TO L3 COMMUNICATION
POLICE DEPT/ADMIN - 49966 GALLS INTERN $ 189.99 01/28/2013 65020 CLOTHING METAL DETECTOR - PATROL
POLICE DEPT/ADMIN - 49966 DOJE`S FORENSIC SUP $ 754.20 01/28/2013 65095 OFFICE SUPPLIES ET SUPPLIES
POLICE DEPT/ADMIN - 49966 PETE MILLERS EVANSTON $ 59.47 01/28/2013 62295 TRAINING & TRAVEL RACE RELATIONS TRAINING
POLICE DEPT/ADMIN - 49966 HILTON HOTEL F/D $ 292.84 01/28/2013 62295 TRAINING & TRAVEL RACE RELATIONS TRAINING
POLICE DEPT/ADMIN - 49966 INDUSTRIAL PACKAGING $ 147.80 01/31/2013 65095 OFFICE SUPPLIES ET SUPPLIES
PRCS/CHAND NEWB CNTR - 49945 BSN SPORT SUPPLY GROUP $ 301.80 01/16/2013 65110 REC PROGRAM SUPPLIES
BASKETBALLS FOR AFTERSCHOOL PROGRAM AND OPEN GYM
PROGRAM
PRCS/CHAND NEWB CNTR - 49945 TARGET 00009274 $ 129.59 01/21/2013 65025 FOOD
COOKIES AND SNACKS FOR PRESCHOOL PROGRAM, DIXIE CUPS,
COTTON, PAINTING KIT
PRCS/COMMUNITY SERVICES -
50406 JEWEL #3487 $ 19.65 01/04/2013 65025 FOOD REFRESHMENTS - COMMISSION ON AGING
PRCS/COMMUNITY SERVICES -
50406 PANERA BREAD #645 $ 63.94 01/31/2013 65025 FOOD
REFRESHMENTS -VOLUNTEER OMBUDSMAN TRAINING - REIMBUSED
BY GRANT
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 51.27 01/08/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE FOOD AND SUPPLIES
PRCS/ECOLOGY CNTR - 49956 TERRY ANIMAL HOSP $ 199.32 01/09/2013 62490 OTHER PROGRAM COSTS RABBIT VET VISIT AND MEDICATIONS
PRCS/ECOLOGY CNTR - 49956 WALGREENS #2619 $ 11.49 01/10/2013 62490 OTHER PROGRAM COSTS RABBIT MEDICATION
March 7, 2013 Does not include Library payments of $2,595.50 Page 3 of 1554 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 13.20 01/14/2013 62490 OTHER PROGRAM COSTS CRICKETS FOR CRITTERS
PRCS/ECOLOGY CNTR - 49956 TOM THUMB HOBBY & CRAF $ 68.60 01/14/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR STAMPING BIRTHDAY
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 69.96 01/16/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 23.47 01/17/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE
PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 $ 6.19 01/18/2013 65110 REC PROGRAM SUPPLIES SMALL FRY SCIENCE
PRCS/ECOLOGY CNTR - 49956 HAROLD'S TRUE VALUE HD $ 18.27 01/18/2013 65110 REC PROGRAM SUPPLIES FLASHLIGHTS AND RELATED ITEMS FOR EVENING ECOLOGY
PRCS/ECOLOGY CNTR - 49956 USI ED GOV $ 148.79 01/21/2013 65110 REC PROGRAM SUPPLIES LAMINATION FILM
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 32.99 01/23/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 68.55 01/28/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIES
PRCS/ECOLOGY CNTR - 49956 DOMINICKS STOR00011379 $ 11.47 01/28/2013 62490 OTHER PROGRAM COSTS FRESH FOOD FOR CRITTERS
PRCS/ECOLOGY CNTR - 49956 PETSMART INC 427 $ 55.76 01/29/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE FOOD AND SUPPLIES
PRCS/FAC - 49954 LEMOI ACE HDWE $ 11.98 01/03/2013
65050 BUILDING MAINTENANCE
MATERIAL INSULATING FOAM FOR SERVICE CENTER
PRCS/FAC - 49954 JOHNSTONE SUPPLY OF NI $ 712.30 01/04/2013
65050 BUILDING MAINTENANCE
MATERIAL
CO-RAY IGNITER AND CONTROL MODULE FOR "D" BUILDING AT
SERVICE CENTER
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 85.38 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL LUMBER FOR WINDOW/WALL REPAIR IN H.R. OFFICE
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 375.78 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL SUPPLIES FOR NOYES THEATRE.
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 24.87 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL CONNECTORS FOR CHURCH STREET GARAGE.
PRCS/FAC - 49954 RANDALL INDUSTRIES $ 580.50 01/07/2013 62245 OTHER EQ MAINT REPAIR TO MAN LIFT
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 13.17 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 1,072.53 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 1,441.66 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 1,488.96 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 96.00 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 68.86 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL FUSES
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 758.42 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL WATER HEATER FOR EPD
PRCS/FAC - 49954 SOUTHSIDE CONTROL $ 299.43 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT RADIATOR ACTUATOR CONTROL VALVES FOR EPD
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 49.66 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL CONCRETE SEALER FOR H.R. OFFICE IN LMCC
PRCS/FAC - 49954 MARSHALL ELECTRONI $ 230.23 01/08/2013
65050 BUILDING MAINTENANCE
MATERIAL UNI-STRUT AND ROD FOR NOYES THEATRE.
PRCS/FAC - 49954 SIMPLEX GRINNELL WEB P $ 492.00 01/08/2013 62225 BLDG MAINT SVCS FIRE SYSTEM REPAIR
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 771.37 01/08/2013
65050 BUILDING MAINTENANCE
MATERIAL SECOND WATER HEATER FOR EPD
PRCS/FAC - 49954 LEMOI ACE HDWE $ 28.76 01/08/2013
65050 BUILDING MAINTENANCE
MATERIAL FASTENERS FOR H.R. OFFICE / LMCC
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ (25.82)01/09/2013
65050 BUILDING MAINTENANCE
MATERIAL CREDIT FOR RUBBER COUPLINGS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 103.67 01/10/2013
65050 BUILDING MAINTENANCE
MATERIAL SINK PIPING MATERIALS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 189.00 01/10/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT LADDER
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 64.26 01/10/2013
65050 BUILDING MAINTENANCE
MATERIAL PIPING SUPPLIES FOR SERVICE CENTER "D" BUILDING GAS LINE
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 54.88 01/10/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT TOOLS.
March 7, 2013 Does not include Library payments of $2,595.50 Page 4 of 1555 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 153.83 01/10/2013
65050 BUILDING MAINTENANCE
MATERIAL PLASTER AND WALL PATCHING MATERIALS FOR H.R. OFFICE / LMCC
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 13.80 01/10/2013
65050 BUILDING MAINTENANCE
MATERIAL DRYWALL PATCHING COMPOUND
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 44.67 01/11/2013 65085 MINOR EQUIPMENT AND TOOLS REPLACEMENT HAND TOOLS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 55.00 01/11/2013 65090 SAFETY EQUIPMENT SAFETY GLASSES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 1,403.15 01/11/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 KONEMATIC DOOR SYSTEMS $ 546.00 01/11/2013 62245 AUTOMOTIVE EQ MAINT OVERHEAD DOOR REPAIRS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 0.57 01/11/2013
65050 BUILDING MAINTENANCE
MATERIAL COUPLING FOR ANIMAL SHELTER WATER HEATER
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 771.37 01/11/2013
65050 BUILDING MAINTENANCE
MATERIAL WATER HEATER FOR EVANSTON ANIMAL SHELTER
PRCS/FAC - 49954 JOHNSON LOCKSMITH INC $ 4.90 01/11/2013
65050 BUILDING MAINTENANCE
MATERIAL DUPLICATE ACCESS KEYS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 118.73 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL HEATERS FOR COUNCIL CHAMBER
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 62.91 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT TOOLS.
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 11.88 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 113.91 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 WW GRAINGER $ 740.25 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 WW GRAINGER $ 643.37 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 9.78 01/14/2013
65050 BUILDING MAINTENANCE
MATERIAL TRIM FOR WINDOW IN H.R. / LMCC
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 51.04 01/14/2013 65085 MINOR EQUIPMENT AND TOOLS REPLACEMENT TOOLS
PRCS/FAC - 49954 MARSHALL ELECTRONI $ 56.82 01/15/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL CONNECTORS FOR SHOP.
PRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 123.28 01/15/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINT FOR FIRE # 2
PRCS/FAC - 49954 LEMOI ACE HDWE $ 27.66 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL DRINKING FOUNTAIN PLUMBING PARTS AT LMCC
PRCS/FAC - 49954 STEINER ELEC ELK GROVE $ 517.38 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL TRACK FOR NOYES THEATRE.
PRCS/FAC - 49954 STEINER ELEC ELK GROVE $ 14.17 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL WASHERS FOR NOYES THEATRE.
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 9.98 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT SPRAY HOSE FOR KITCHEN SINK AT FIRE #3
PRCS/FAC - 49954 HANDYCO LLC $ 151.67 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL TIP TAP FAUCET REPLACEMENT CARTRIDGES
PRCS/FAC - 49954 SOUTHSIDE CONTROL $ 247.00 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT ACTUATOR FOR FIRE #3
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 75.31 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL DRYWALL AND LUMBER FOR NOYES THEATRE UPGRADES
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 74.94 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL BRACKETS AND SHELVING FOR LMCC ROOM 3107
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 155.44 01/16/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINT FOR FIRE # 2
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 97.72 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL
ADDITIONAL PLUMBING SUPPLIES FOR NEW DRINKING FOUNTAIN AT
LMCC
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 96.00 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL LIGHT LAMPS FOR NOYES THEATRE.
March 7, 2013 Does not include Library payments of $2,595.50 Page 5 of 1556 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/FAC - 49954 EVANSTON GLASS AND MIR $ 186.00 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT GLASS NOYES THEATRE
PRCS/FAC - 49954 BARR MECHAN $ 966.21 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL BOILER REPAIR PARTS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 9.73 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL PLUMBING SHOP STOCK SUPPLIES/SAND CLOTH
PRCS/FAC - 49954 FENCECENTERCOM $ 493.75 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL ANIMAL SHELTER FENCE FABRIC
PRCS/FAC - 49954 LEMOI ACE HDWE $ 21.09 01/17/2013
65050 BUILDING MAINTENANCE
MATERIAL SQUEGEE FOR FLOOR SEALER AT FIRE #2
PRCS/FAC - 49954 WW GRAINGER $ 742.34 01/18/2013 65090 SAFETY EQUIPMENT SAFETY EQUIPMENT, ARC FLASH GEAR.
PRCS/FAC - 49954 WW GRAINGER $ 285.26 01/18/2013 65090 SAFETY EQUIPMENT SAFETY EQUIPMENT, RESPIRATORS AND REPLACEMENT FILTERS.
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 12.19 01/18/2013
65050 BUILDING MAINTENANCE
MATERIAL WALL ANCHORS AND COAT HOOKS FOR LEVY CENTER
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 11.88 01/18/2013
65050 BUILDING MAINTENANCE
MATERIAL WALL PATCH FOR LEVY CENTER
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 29.91 01/18/2013
65050 BUILDING MAINTENANCE
MATERIAL CONCRETE CLEANER FOR MECHANICAL ROOM FLOOR AT FIRE #2
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 258.00 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL DE-HUMIDIFIER FOR FIRE #2 MECHANICAL ROOM.
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 10.02 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL FITTINGS FOR NOYES THEATRE.
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ 154.84 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL TRACK/WIREMOLD FOR NOYES THEATRE.
PRCS/FAC - 49954 ACTIVE ELECTRIC SUPPLY $ (338.32)01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL CREDIT ELECTRICAL PARTS NOYES
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 78.95 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT CONTROL VALVE FOR EPD 911 CENTER
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 1,037.16 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL AIR FILTERS FOR ALL CITY HVAC EQUIPMENT.
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 395.76 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL AIR FILTERS FOR ALL CITY HVAC EQUIPMENT.
PRCS/FAC - 49954 WW GRAINGER $ 108.77 01/23/2013
65050 BUILDING MAINTENANCE
MATERIAL FIRE #3 BOILER BURNER
PRCS/FAC - 49954 WW GRAINGER $ 269.78 01/23/2013
65050 BUILDING MAINTENANCE
MATERIAL BELTS AND FUSES FOR AHU AT FLEETWOOD
PRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 130.57 01/23/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINT FOR FIRE HQTR'S
PRCS/FAC - 49954 LEMOI ACE HDWE $ 15.04 01/24/2013
65050 BUILDING MAINTENANCE
MATERIAL PIPING SUPPLIES FOR EPD UNIT HEATER IN BASEMENT
PRCS/FAC - 49954 LEMOI ACE HDWE $ 23.95 01/24/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL SHOP/FILES.
PRCS/FAC - 49954 MARSHALL ELECTRONI $ 199.25 01/24/2013
65050 BUILDING MAINTENANCE
MATERIAL UNI-STRUT AND CONDUIT FOR CIVIC CENTER WASHROOMS.
PRCS/FAC - 49954 MARSHALL ELECTRONI $ 38.94 01/24/2013
65050 BUILDING MAINTENANCE
MATERIAL REPLACEMENT TOOLS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 25.44 01/24/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINTING SUPPLIES FOR FIRE # 2
PRCS/FAC - 49954 STANDARD PIPE $ 132.75 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL
SERVICE CENTER WASTE LINE REPLACEMENT/"C" BUILDING
APARTMENT/ PLUMBING SUPPLIES
PRCS/FAC - 49954 STANDARD PIPE $ 205.42 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL
RELOCATION OF EQUIPMENT WASHING SUPPLY LINE AT FIRE #1/
PLUMBING SUPPLIES
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 18.95 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL SAWZALL BLADES FOR EPD
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 23.48 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL ADDITIONAL PIPING FOR EPD UNIT HEATER
March 7, 2013 Does not include Library payments of $2,595.50 Page 6 of 1557 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/FAC - 49954 SOUTHSIDE CONTROL $ 405.91 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL DISPLAY MODULE FOR BOILER AT FIRE #3
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 57.84 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL CONDUIT FOR NOYES THEATRE.
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 21.98 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINT FOR FIRE HQ
PRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 300.31 01/25/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINT FOR FIRE HQ
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 529.98 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL WIRE FOR NOYES THEATRE.
PRCS/FAC - 49954 JOHNSON LOCKSMITH INC $ 4.90 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL DUPLICATE ACCESS KEYS
PRCS/FAC - 49954 WW GRAINGER $ 281.90 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL FAN BELTS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 68.00 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL ADDITIONAL WIRE FOR CIVIC CENTER WASHROOMS.
PRCS/FAC - 49954 MARSHALL ELECTRONI $ 129.26 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL ELECTRICAL WIRE FOR CIVIC CENTER WASHROOMS.
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 170.58 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL LUMBER AND DRYWALL FOR NOYES THEATRE UPGRADES
PRCS/FAC - 49954 DREISILKER ELEC MOT $ 776.74 01/30/2013
65050 BUILDING MAINTENANCE
MATERIAL
REPLACEMENT MOTOR FOR DATA CENTER (SERVICE CENTER)
LIEBERT UNIT
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 81.96 01/30/2013
65050 BUILDING MAINTENANCE
MATERIAL LUMBER FOR SGT'S OFFICE AT EPD
PRCS/FAC - 49954 LEMOI ACE HDWE $ 22.87 01/30/2013
65050 BUILDING MAINTENANCE
MATERIAL FASTENERS FOR EPD
PRCS/FAC - 49954 EVANSTON LUMBER $ 30.40 01/30/2013
65050 BUILDING MAINTENANCE
MATERIAL BACKER BOARD FOR NEW TACK BOARDS LMCC ELEVATORS
PRCS/FAC - 49954 EPCO PAINT STORE 1252 $ 133.53 01/30/2013
65050 BUILDING MAINTENANCE
MATERIAL PAINT FOR FIRE HQ
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 27.02 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL SERVICE CENTER WASTE REPLACEMENT/ ANCHORS
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 28.12 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL EDGING FOR LMCC COMM. DEV.
PRCS/FAC - 49954 THE HOME DEPOT 1902 $ 1.18 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL SCREWS FOR LEVY CENTER DOORS
PRCS/FAC - 49954 SOUTHSIDE CONTROL $ 57.14 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL TRANSFORMER FOR FIRE #3
PRCS/FAC - 49954 VOGUE FABRICS $ 6.98 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL FABRIC FOR TACK SURFACES LMCC ELEVATOR PANELS
PRCS/FAC - 49954 ABLE DISTRIBUTORS $ 304.34 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL EPD SNOW MELT CONTROLLER SWITCH
PRCS/FAC - 49954 WW GRAINGER $ 19.60 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL FAN BELTS FOR EPD TARGET RANGE
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 41.97 01/02/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR -
49960 GFS MKTPLC #1915 $ 84.37 01/04/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR -
49960 JUMP!ZONE-NILES $ 430.00 01/04/2013 62507 FIELD TRIPS OUTING FOR WINTER BREAK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 THE HOME DEPOT 1902 $ 14.94 01/07/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR CLEANING FLOORS
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 63.33 01/10/2013 65025 FOOD MILK FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 617.99 01/11/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR -
49960 THE HOME DEPOT 1902 $ 69.72 01/14/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR CLEANING FLOORS
March 7, 2013 Does not include Library payments of $2,595.50 Page 7 of 1558 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 12.49 01/16/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 35.07 01/16/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR -
49960 EVANSTON SIGNS AND GRA $ 225.00 01/17/2013 62210 PRINTING SIGN FOR MLK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 THE WOOD SHOP $ 700.00 01/17/2013 62375 RENTALS RENTAL FOR MLK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GIGIO S PIZZERIA $ 130.70 01/18/2013 65025 FOOD SUPPLIES FOR MASON PARK - 1/2 DAY PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 185.70 01/21/2013 65025 FOOD SUPPLIES FOR MLK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 185.70 01/21/2013 65025 FOOD SUPPLIES FOR MLK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 SUBWAY 00467514 $ 150.00 01/21/2013 65025 FOOD SUPPLIES FOR MLK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 US CHESS SALES $ 111.30 01/21/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR INTERGENERATIONAL CHESS PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 HOUSE OF RENTAL $ 70.00 01/21/2013 62375 RENTALS RENTAL FOR MLK PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 BLICK ART 800 447 1892 $ 45.41 01/21/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ART PROGRAMS
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 77.29 01/24/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 27.55 01/24/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM AND MASON PARK
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 954.34 01/25/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 900.32 01/25/2013 65025 FOOD SUPPLIES FOR THE AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 548.67 01/25/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 THE HOME DEPOT 1902 $ 70.84 01/28/2013 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
PRCS/FLEETWOOD JOUR CNTR -
49960 WILMETTE BICYCLE & SPO $ 101.57 01/28/2013 65110 REC PROGRAM SUPPLIES BASKETBALL FOR MINI MIDGET CLINIC
PRCS/FLEETWOOD JOUR CNTR -
49960 GFS MKTPLC #1915 $ 24.95 01/29/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GFS MKTPLC #1915 $ 15.96 01/29/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GORDON FOOD SERVICE IN $ 77.29 01/30/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR -
49960 GOVOLUTION SAMUEL F FE $ 3.00 01/31/2013 62511 ENTERTAINMENT SERVICES THEATRE EXPENSES
PRCS/FLEETWOOD JOUR CNTR -
49960 SAMUEL FRENCH INC./ B $ 75.00 01/31/2013 62511 ENTERTAINMENT SERVICES THEATRE EXPENSES
PRCS/FORESTRY - 49953 MOTION INDUSTRIES IL33 $ 183.38 01/21/2013 65085 MINOR EQUIPMENT AND TOOLS
PILLOW BLOCK BEARINGS FOR FIREWOOD TIMBERWOLF
CONVEYOR BELT
PRCS/FORESTRY - 49953 JOHNSON LOCKSMITH INC $ 9.00 01/21/2013 65085 MINOR EQUIPMENT AND TOOLS KEYS FOR 513 TRUCK BOX
PRCS/FORESTRY - 49953 LEMOI ACE HDWE $ 12.86 01/28/2013 65085 MINOR EQUIPMENT AND TOOLS UTILITY KNIFE TO CUT BANNER OF BUILDING
PRCS/FORESTRY - 49953 ALEXANDER EQUIPMENT CO $ 114.90 01/29/2013 65085 MINOR EQUIPMENT AND TOOLS AERIAL CABLING EQUIPMENT
PRCS/FORESTRY - 49953 LEMOI ACE HDWE $ 38.35 01/30/2013 65085 MINOR EQUIPMENT AND TOOLS CABLING AUGER BIT AND BRACE
PRCS/FORESTRY - 49953 LEMOI ACE HDWE $ (24.99)01/31/2013 65085 MINOR EQUIPMENT AND TOOLS RETURN BRACE
March 7, 2013 Does not include Library payments of $2,595.50 Page 8 of 1559 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/LEVY SEN CNTR - 49949 LIGHTING SUPPLY COMPAN $ 276.04 01/04/2013
65050 BUILDING MAINTENANCE
MATERIAL LAMPS FOR SECURITY LIGHTS IN LEVY'S GYM
PRCS/LEVY SEN CNTR - 49949 TARGET 00009274 $ 46.38 01/09/2013 65025 FOOD LEVY KITCHEN EQUIPMENT - THERMOMETER, TEA KETTLE
PRCS/LEVY SEN CNTR - 49949 HAWTHORNE RC GROUP $ (150.00)01/10/2013 62507 FIELD TRIPS REFUND FROM CANCELLED LEVY DAYTRIP
PRCS/LEVY SEN CNTR - 49949 I D WHOLESALERS $ 101.00 01/11/2013 65095 OFFICE SUPPLIES RIBBON FOR CARD PRINTER AT LEVY
PRCS/LEVY SEN CNTR - 49949 CDW GOVERNMENT $ 95.78 01/15/2013 65095 OFFICE SUPPLIES CARDS FOR CARD PRINTER AT LEVY
PRCS/LEVY SEN CNTR - 49949 BEST BUY 00003137 $ 28.99 01/16/2013 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN THEATRE SUPPLIES
PRCS/LEVY SEN CNTR - 49949 GFS MKTPLC #1915 $ 76.91 01/17/2013 65025 FOOD LEVY KITCHEN SUPPLIES
PRCS/LEVY SEN CNTR - 49949 BULBCONNECTIONCOM $ 109.50 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL LAMPS FOR THEATRE LIGHTS ON LEVY STAGE
PRCS/LEVY SEN CNTR - 49949 SUNDANCE ART GLASS $ 118.26 01/23/2013 65110 REC PROGRAM SUPPLIES MATERIALS FOR JEWELRY CLASS AT LEVY
PRCS/LEVY SEN CNTR - 49949 TARGET 00009274 $ 25.97 01/25/2013 65025 FOOD LEVY KITCHEN SUPPLIES
PRCS/LEVY SEN CNTR - 49949 THE HOME DEPOT 1902 $ 52.91 01/28/2013
65050 BUILDING MAINTENANCE
MATERIAL FLOOR SEALER FOR BATHROOMS AT LEVY
PRCS/LEVY SEN CNTR - 49949 TARGET 00009274 $ 69.99 01/28/2013 65110 REC PROGRAM SUPPLIES IPOD DOCKING STATION FOR LEVY EXERCISE CLASSES
PRCS/LEVY SEN CNTR - 49949 FOOD INDUSTRY TRAINING $ 80.00 01/29/2013 62295 TRAINING & TRAVEL
FOOD SERVICE RECERTIFICATION CLASS FOR LESLIE WILSON AT
LEVY CENTER
PRCS/LEVY SEN CNTR - 49949 TARGET 00009274 $ 10.00 01/30/2013 65110 REC PROGRAM SUPPLIES IPOD DOCKING STATION UPGRADED FOR LEVY EXERCISE CLASSES
PRCS/LEVY SEN CNTR - 49949 DAVIS TRANSPORTATION L $ 230.00 01/31/2013 62507 FIELD TRIPS BUS FOR LEVY DAYTRIP
PRCS/NOYES CNTR - 49961 D & D FINER FOODS $ 5.08 01/04/2013 65110 REC PROGRAM SUPPLIES HOMESCHOOL SUPPLIES
PRCS/NOYES CNTR - 49961 D & D FINER FOODS $ 12.28 01/07/2013 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP SUPPLIES
PRCS/NOYES CNTR - 49961 PAPER SOURCE $ 71.17 01/07/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES
PRCS/NOYES CNTR - 49961 VOICES FOR ILLINOIS CH $ 25.00 01/25/2013 62295 TRAINING & TRAVEL SEMINAR- TRAINING
PRCS/NOYES CNTR - 49961 D & D FINER FOODS $ 16.76 01/25/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIES
PRCS/NOYES CNTR - 49961 ORIENTAL TRADING CO $ 118.72 01/28/2013 65110 REC PROGRAM SUPPLIES SPY CAMP SUPPLIES
PRCS/NOYES CNTR - 49961 FOOD4LESS #0558 $ 33.24 01/31/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD AND HOMESCHOOL SUPPLIES
PRCS/PARKS FORESTRY - 49965 OCS SOLUTIONS $ 6.95 01/02/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COM
PRCS/PARKS FORESTRY - 49965 SAFEHSE 4142712007 $ 200.00 01/04/2013 62507 FIELD TRIPS SPY CAMP FIELD TRIP DEPOSIT
PRCS/PARKS FORESTRY - 49965 AMAZON.COM $ 25.71 01/04/2013 65085 MINOR EQUIPMENT AND TOOLS FUEL LINE CLAMPS
PRCS/PARKS FORESTRY - 49965 SAFEHSE 4142712007 $ 221.49 01/07/2013 62507 FIELD TRIPS SPY CAMP FIELD TRIP BALANCE DUE
PRCS/PARKS FORESTRY - 49965 CITY WELDING SALES & S $ 103.44 01/07/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL ACETYLENE TANK
PRCS/PARKS FORESTRY - 49965 AMAZON.COM $ 11.44 01/07/2013 65085 MINOR EQUIP & TOOLS FUEL LINE CLAMPS
PRCS/PARKS FORESTRY - 49965 BSN SPORT SUPPLY GROUP $ 343.01 01/07/2013 65110 REC PROGRAM SUPPLIES REFEREE JERSEYS FOR 4TH & 5TH GRADE BASKETBALL LEAGUE
PRCS/PARKS FORESTRY - 49965 UPS 1Z5280ET4390785240 $ 38.75 01/08/2013 62315 POSTAGE SHIPPING TO RETURN MODEL TO PUBLIC ARTIST
PRCS/PARKS FORESTRY - 49965 UPS 2930302E6JF $ 6.99 01/08/2013 62315 POSTAGE SHIPPING TO RETURN MODEL TO PUBLIC ARTIST
PRCS/PARKS FORESTRY - 49965 BSN SPORT SUPPLY GROUP $ 229.28 01/08/2013 65110 REC PROGRAM SUPPLIES BASKETBALLS FOR 4TH & 5TH GRADE BASKETBALL LEAGUES
PRCS/PARKS FORESTRY - 49965 D & D FINER FOODS $ 23.36 01/10/2013 65025 FOOD
REFRESHMENTS FOR QUILT EXHIBTIION OPENING AT NOYES
GALLERY
PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00011379 $ 47.70 01/11/2013 65025 FOOD
REFRESHMENTS FOR QUILT EXHIBTIION OPENING AT NOYES
GALLERY
PRCS/PARKS FORESTRY - 49965 ARBOR DAY FOUNDATION $ 10.00 01/11/2013 62360 MEMBERSHIP DUES 2013 MEMBERSHIP - D'AGOSTINO
PRCS/PARKS FORESTRY - 49965 TARGET 00009274 $ 29.98 01/11/2013 65110 REC PROGRAM SUPPLIES
PLASTIC BINS FOR BASKETBALL SITES FOR 4TH & 5TH GRADE
BASKETBALL LEAGUE
PRCS/PARKS FORESTRY - 49965 NAEYC SALES $ 49.51 01/14/2013 65010 BOOKS, PUBLICATIONS, MAPS BOOKS FOR CLASSROOM.
PRCS/PARKS FORESTRY - 49965 TARGET 00009274 $ 22.96 01/14/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAM.
PRCS/PARKS FORESTRY - 49965 LEMOI ACE HDWE $ 22.95 01/14/2013
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS SPRAY PAINT
PRCS/PARKS FORESTRY - 49965 ICE SKATING INSTITUTE $ 50.00 01/15/2013 62360 MEMBERSHIP DUES MEMBERSHIP DUES.
PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF $ 110.00 01/15/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL FOR BOWLING PROGRAM
PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 $ 42.10 01/15/2013 65110 REC PROGRAM SUPPLIES
CHICKEN, VEGETABLES, BROTH, BOWLS FOR AFTER-SCHOOL
COOKING PROGRAM
PRCS/PARKS FORESTRY - 49965 FRANKLIN PARK ICE AREN $ 184.00 01/16/2013 62360 MEMBERSHIP DUES ENTRY FEES FOR SKATING EVENTS.
PRCS/PARKS FORESTRY - 49965 IMPROVEMENTS $ 296.93 01/18/2013 65110 REC PROGRAM SUPPLIES FRAMES FOR HANGING STUDENT ARTWORK AT THE CIVIC CENTER
March 7, 2013 Does not include Library payments of $2,595.50 Page 9 of 1560 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/PARKS FORESTRY - 49965 RUSSO HARDWARE, INC $ 33.44 01/18/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL FILTER, GASKETS
PRCS/PARKS FORESTRY - 49965 SIAM SPLENDOUR $ 51.48 01/21/2013 65025 FOOD
LUNCH MEETING WITH JEFF CORY AND ARTS COUNCIL CO-CHAIRS
RE: 2 YEAR WORK PLAN FOR RULES COMMITTEE
PRCS/PARKS FORESTRY - 49965 CARQUEST 01027598 $ 35.06 01/21/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL FITTINGS, GREASE GUNPARTS, HOSE CLAMPS
PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 $ 27.03 01/28/2013 65025 FOOD SNACKS FOR AFTER SCHOOL PROGRAM.
PRCS/PARKS FORESTRY - 49965 JAMESONSSKOKIE $ 50.41 01/28/2013 65025 FOOD LUNCH WITH JOE LEVY
PRCS/PARKS FORESTRY - 49965 BRUNSWICK ZONE DEERF $ 145.00 01/28/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL FOR BOWLING PROGRAM
PRCS/PARKS FORESTRY - 49965 DOMINICKS STOR00017004 $ 28.76 01/29/2013 65110 REC PROGRAM SUPPLIES
VEGETABLES, CHICKEN, NOODLES, SPICES FOR AFTER-SCHOOL
COOKING PROGRAM
PRCS/PARKS FORESTRY - 49965 EVANSTON LUMBER $ 313.20 01/30/2013
62199 PRK MAINTENANCE & FURNITUR
REPLACE WOOD FOR BENCHES
PRCS/PARKS FORESTRY - 49965 CITY WELDING SALES & S $ 35.61 01/30/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL OXYGEN TANK
PRCS/RBT CROWN CNTR - 49952 DOMINICKS STOR00017004 $ 14.45 01/04/2013 65025 FOOD SNACKS FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR - 49952 TARGET 00009274 $ 19.62 01/07/2013 65075 MEDICAL & LAB SUPPLIES BAGGIES FOR ICE PACKS AND SANITARY WIPES.
PRCS/RBT CROWN CNTR - 49952 UNIQUE PRODUCTS & S $ 472.15 01/10/2013 65040 JANITORIAL SUPPLIES FLOOR CLEANER AND PARTS FOR THE FLOOR SCRUBBER.
PRCS/RBT CROWN CNTR - 49952 AMAZON MKTPLACE PMTS $ 57.98 01/11/2013 65010 BOOKS, PUBLICATIONS, MAPS STAFF RESOURCE BOOKS.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 104.60 01/11/2013 65025 FOOD LUNCH
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 141.44 01/11/2013 65025 FOOD LUNCH
PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 26.69 01/11/2013
65050 BUILDING MAINTENANCE
MATERIAL
YELLOW CAUTION TAPE, WOOD GLUE, AND OTHER MAINTENANCE
TOOLS.
PRCS/RBT CROWN CNTR - 49952 JUMP!ZONE-NILES $ 266.00 01/11/2013 62507 FIELD TRIPS WINTER BREAK CAMP FIELD TRIP.
PRCS/RBT CROWN CNTR - 49952 ORBIT SKATE CENTER $ 184.50 01/11/2013 62507 FIELD TRIPS WINTER BREAK CAMP FIELD TRIP.
PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 305.18 01/14/2013 65110 REC PROGRAM SUPPLIES RENTAL SKATE SHARPENING.
PRCS/RBT CROWN CNTR - 49952 DOMINICKS STOR00017004 $ 2.50 01/14/2013 65025 FOOD VEGETARIAN SNACK
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 104.60 01/14/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM.
PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 132.79 01/14/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.
PRCS/RBT CROWN CNTR - 49952 SCHOOL HEALTH CORP $ 110.71 01/14/2013 65110 REC PROGRAM SUPPLIES SAFETY SIGNS, CPR/FIRST AID POSTERS, DCFS SIGNS.
PRCS/RBT CROWN CNTR - 49952 CROWN TROPHY 54 $ 105.30 01/15/2013 65110 REC PROGRAM SUPPLIES BROOMBALL TROPHYS
PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 24.26 01/16/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.
PRCS/RBT CROWN CNTR - 49952 CINTAS CORP #769 $ 132.30 01/16/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL RENTAL FEES FOR CARPETED MATS FOR LOBBY AREA.
PRCS/RBT CROWN CNTR - 49952 S&S WORLDWIDE $ 293.96 01/16/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR PRE SCHOOL, AND AFTER SCHOOL PROGRAMS.
PRCS/RBT CROWN CNTR - 49952 TARGET 00009274 $ 29.69 01/17/2013 65110 REC PROGRAM SUPPLIES REC SUPPLIES FOR AFTER SCHOOL PROGRAM PROJECT.
PRCS/RBT CROWN CNTR - 49952 TARGET 00009274 $ 103.61 01/17/2013 65110 REC PROGRAM SUPPLIES
TWO PORTABLE CD PLAYERS, FOR DANCE CLASSES AND
PRESCHOOL CLASS.
PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 55.97 01/17/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES, BEDDING , FOOD.
PRCS/RBT CROWN CNTR - 49952 BECKER ARENA PRODUCTS $ 164.80 01/18/2013 65110 REC PROGRAM SUPPLIES HOCKEY NET PEGS.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 68.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 107.60 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 31.20 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
March 7, 2013 Does not include Library payments of $2,595.50 Page 10 of 1561 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 150.00 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 PLUM CATERING 00 OF 00 $ 31.20 01/18/2013 65025 FOOD LUNCH FOR PRESCHOOL PROGRAM AS REQUIRED BY DCFS POLICY.
PRCS/RBT CROWN CNTR - 49952 WILL ENTERPRISES $ 415.36 01/18/2013 65020 CLOTHING T-SHIRTS
PRCS/RBT CROWN CNTR - 49952 CERAMIC SUPPLY CHICAGO $ 430.00 01/21/2013 65110 REC PROGRAM SUPPLIES CLAY FOR VARIOUS POTTERY CLASSES.
PRCS/RBT CROWN CNTR - 49952 WILMETTE BICYCLE & SPO $ 99.32 01/21/2013 65110 REC PROGRAM SUPPLIES YOUTH HOCKEY SUPPLIES.
PRCS/RBT CROWN CNTR - 49952 WALGREENS #4218 $ 15.49 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL BATTERIES FOR FLASHLIGHTS.
PRCS/RBT CROWN CNTR - 49952 LEMOI ACE HDWE $ 52.77 01/23/2013
65050 BUILDING MAINTENANCE
MATERIAL
NAILS, NUTS, BOLTS, EXTENTION CORD, SCREWDRIVER, AND 1
ALKALINE BATTERY.
PRCS/RBT CROWN CNTR - 49952 PETSMART INC 427 $ 85.96 01/24/2013 65110 REC PROGRAM SUPPLIES
PET SUPPLIES FOR CLASSROOM PETS, CAGE FITTINGS, FOOD,
LINER.
PRCS/RBT CROWN CNTR - 49952 BRUNSWICK ZONE NILES $ 224.55 01/30/2013 62507 FIELD TRIPS FIELD TRIP
PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 164.70 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL PIPES, COUPLINGS, ALUMINUM SPRING LINK.
PRCS/RBT CROWN CNTR - 49952 THE HOME DEPOT 1902 $ 61.00 01/31/2013
65050 BUILDING MAINTENANCE
MATERIAL ZINK TENSION CHAIN FOR DRESSING ROOM.
PRCS/RBT CROWN CNTR - 49952 ICELAND SKATE COMPLEX $ 506.00 01/31/2013 62490 OTHER PROGRAM COSTS ROBERT CROWN SYNCHRO TEAM COMPETION FEE.
PRCS/RECREATION - 49946 FANDANGO.COM $ 604.75 01/04/2013 62507 FIELD TRIPS FLEETWOOD JOURDAIN YOUTH PROGRAM FIELD TRIP
PRCS/RECREATION - 49946 WALGREENS #2619 $ 16.72 01/07/2013
65045 LICENSING/REGULATORY
SUPPLIES
COST OF DEVELOPING THE PICTURES TAKEN OF PRE-EXISTING
DAMAGE TO BOATS STORED FOR WINTER STORAGE AT DEMPSTER
PRCS/RECREATION - 49946 OFFICE DEPOT #510 $ 17.94 01/07/2013 65110 REC PROGRAM SUPPLIES BINDERS FOR THEJANUARY VOLUNTEER COACH WORKSHOP
PRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 42.92 01/07/2013
65050 BUILDING MAINTENANCE
MATERIAL
DOOR STOPS, STORAGE CONTAINERS, DUCT TAPE, HOOKS FOR
HANGING ITEMS
PRCS/RECREATION - 49946 ENVIROSAFETY PRODUCTS $ 69.91 01/09/2013 65090 SAFETY EQUIPMENT EARPLUGS
PRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 30.44 01/11/2013 65040 JANITORIAL SUPPLIES
TAPE, WIPES FOR CLEANING, ZIP LOCK BAGS TO MAKE ICE
PACKETS FOR SPORTS INJURIES
PRCS/RECREATION - 49946 HAROLD'S TRUE VALUE HD $ 5.67 01/14/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL DISH SOAP FOR KITCHEN
PRCS/RECREATION - 49946 TARGET 00009423 $ 25.00 01/14/2013 65110 REC PROGRAM SUPPLIES
INCLUSION PROGRAM @ FLEETWOOD- BEHAVIOR PROGRAM
REWARDS
PRCS/RECREATION - 49946 ILIPRA 00 OF 00 $ 259.00 01/16/2013 62360 MEMBERSHIP DUES ILLINOIS PARK AND RECREATION ASSOC. DUES.
PRCS/RECREATION - 49946 MIDWEST TRUCKERS ASSOC $ 50.00 01/17/2013 62295 TRAINING & TRAVEL
REGISTRSTION FEE FOR THE D.O.T. REASONABLE SUSPICION DRUG
& ALCOHOL TRAINING CLASS AT TEH MID-WEST TRUCKERS ASSOC.
CONFERENCE
PRCS/RECREATION - 49946 U OF IL ONLINE PAYMENT $ 160.00 01/17/2013 62295 TRAINING & TRAVEL REGISTRATION FOR PESTICIDE CLASS
PRCS/RECREATION - 49946 IL DEPT AG-MKTG & PROM $ 1.00 01/17/2013 62295 TRAINING & TRAVEL CHARGE CARD FEE FOR FARMERS' MARKET CONFERENCE
PRCS/RECREATION - 49946 IL DEPT. AG-BUR.MKTG. $ 20.00 01/17/2013 62295 TRAINING & TRAVEL
ILLINOIS FARMERS' MARKET CONFERENCE 1-28-2013 AT KENDALL
COLLEGE
PRCS/RECREATION - 49946 EVANSTON SIGNS AND GRA $ 408.00 01/21/2013
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS REPLACEMENT & NEW SIGNS FOR THE JAMES PARK SLED HILL
PRCS/RECREATION - 49946 THE HOME DEPOT 1902 $ 8.28 01/21/2013
65050 BUILDING MAINTENANCE
MATERIAL DUCT TAPE
PRCS/RECREATION - 49946 ILLINOIS ARBORIST ASSN $ 1,185.00 01/21/2013 62295 TRAINING & TRAVEL REGISTRATION FOR ARBORIST CLASS 3 EMPLOYEES
PRCS/RECREATION - 49946 MICHAELS #1040 $ 3.37 01/22/2013 65110 REC PROGRAM SUPPLIES CHILDREN'S TOTE BAGS AT FARMERS' MARKET
PRCS/RECREATION - 49946 US GOLF ASSOCIATION $ 65.00 01/23/2013 62360 MEMBERSHIP DUES UNITED STATES GOLF ASSOC. MEMBERSHIP DUES
PRCS/RECREATION - 49946 METAL TECH (AMERIQUE D $ 253.36 01/24/2013
62199 PRK MAINTENANCE & FURNITUR
REPLACE SECTION OF FENCE
PRCS/RECREATION - 49946 INTERNATIONAL TRANSACTION $ 2.54 01/24/2013
62199 PRK MAINTENANCE & FURNITUR
REPLACE INTERNATIONAL TRANSACTION FEE FOR SECTION OF FENCE
PRCS/YOUTH ENGAGEMENT -
49948 DOMICILE FURNITURE $ 399.00 01/02/2013 65110 REC PROGRAM SUPPLIES FURNITURE FOR MASON PARK DROP IN
PRCS/YOUTH ENGAGEMENT -
49948 WING STOP # 376 $ 28.18 01/09/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY OUTREACH PROGRAM
March 7, 2013 Does not include Library payments of $2,595.50 Page 11 of 1562 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PRCS/YOUTH ENGAGEMENT -
49948 CHICAGO JOBS COUNCIL $ 150.00 01/15/2013 62295 TRAINING & TRAVEL
JOB DEVELOPMENT TRAINING WORKSHOP FOR NATHAN NORMAN
AND MAURICE WILKERSON
PRCS/YOUTH ENGAGEMENT -
49948 DOMICILE FURNITURE $ 300.00 01/16/2013 65625 FURNITURE & FIXTURES FURNITURE FOR MASON PARK DROP-IN
PRCS/YOUTH ENGAGEMENT -
49948 WING STOP # 376 $ 33.99 01/16/2013 65025 FOOD FOOD FOR PROJECT BUTTERFLY OUTREACH PROGRAM
PRCS/YOUTH ENGAGEMENT -
49948 SUBWAY 00467514 $ 28.80 01/16/2013 65025 FOOD FOOD FOR YOUNG WOMEN'S DOMESTIC VIOLENCE WORKSHOP
PRCS/YOUTH ENGAGEMENT -
49948 DOMICILE FURNITURE $ 99.00 01/16/2013 65110 REC PROGRAM SUPPLIES FURNITURE FOR MASON PARK DROP IN
PRCS/YOUTH ENGAGEMENT -
49948 SUBWAY 00467514 $ 375.00 01/21/2013 65025 FOOD FOOD FOR MLK, JR. COMMUNITY CELEBRATION
PRCS/YOUTH ENGAGEMENT -
49948 GIGIO S PIZZERIA $ 235.00 01/22/2013 65025 FOOD
PIZZA FOR YOUTH AND YOUNG ADULT MLK FORUM AT EVANSTON
PUBLIC LIBRARY
PRCS/YOUTH ENGAGEMENT -
49948 INLAND STEEL BUILDING $ 39.00 01/28/2013 62295 TRAINING & TRAVEL PARKING FEE FOR JOB DEVELOPMENT TRAINING WORKSHOP
PRCS/YOUTH ENGAGEMENT -
49948 CARMENS PIZZA EVANSTON $ 39.85 01/30/2013 65025 FOOD FOOD FOR YOUNG WOMEN'S DOMESTIC VIOLENCE WORKSHOP
PUBLIC WORKS - 28823 WORLD MKT 00001479 $ 152.59 01/10/2013 65095 OFFICE SUPPLIES BOOKSHELVES FOR SUZETTE'S OFFICE IMPROVEMENT
PUBLIC WORKS/ADMIN - 50485 MCHENRY COUNTY NURSERY $ 313.80 01/14/2013 65515 OTHER IMPROVEMENTS TCP 311 STICKERS FOR SNOW ROUTE SIGNS
PUBLIC WORKS/ADMIN - 50485 MIDWEST GROUNDCOVER $ 1,138.56 01/14/2013 65515 OTHER IMPROVEMENTS PERENNIALS FOR LAKE & DODGE
PUBLIC WORKS/ADMIN - 50485 TRAFFIC CONTROL AND PR $ 175.00 01/14/2013 65515 OTHER IMPROVEMENTS TCP 311 STICKER FOR SNOW ROUTE SIGNS
PUBLIC WORKS/ADMIN - 50485 TRAFFIC CONTROL AND PR $ 525.00 01/18/2013 65515 OTHER IMPROVEMENTS TCP MARKING TAPE FOR CHICKEN & WAFFLES LOT
PUBLIC WORKS/FLEET - 49947 EVERYDAYPLASTICS $ 288.08 01/07/2013
65045 LICENSING/REGULATORY
SUPPLIES PLASTIC SLEEVES FOR ALL CITY VEHICLE INSURANCE CARDS
PUBLIC WORKS/FLEET - 49947 IL WEB PLATE RENEWAL $ 101.25 01/11/2013
65045 LICENSING/REGULATORY
SUPPLIES LICENSE PLATE RENEWAL #23
PUBLIC WORKS/FLEET - 49947 B B CONVENIENCE CENQ39 $ 25.41 01/14/2013 62295 TRAINING & TRAVEL FUEL FOR POOL CAR #754 TRIP TO PIERCE
PUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0399240882 $ 18.30 01/14/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO HAVE CHIPPER BLADES SHARPENED
PUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0396493892 $ 11.45 01/14/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO HAVE STROBE BOX REPAIRED
PUBLIC WORKS/FLEET - 49947 UPS 1Z07F72F0397960901 $ 11.45 01/14/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO HAVE SPREADER CONTROL BOX REPAIRED
PUBLIC WORKS/FLEET - 49947 AMAZON MKTPLACE PMTS $ 41.90 01/14/2013 65095 OFFICE SUPPLIES SHEET PROTECTORS FOR MANUALS
PUBLIC WORKS/ST&SANITATION -
49962 RG SMITH EQUIPMENT CO. $ 114.60 01/03/2013 65085 MINOR EQUIP & TOOLS BANJO PARS FOR THE BRINE TANK FITTINGS
PUBLIC WORKS/ST&SANITATION -
49962 OFFICE DEPOT #510 $ 111.96 01/03/2013 65095 OFFICE SUPPLIES LAMINATE SLEEVES
PUBLIC WORKS/ST&SANITATION -
49962 HARBOR FREIGHT TOOLS 1 $ 137.43 01/08/2013 65085 MINOR EQUIP & TOOLS AIR HOSE, CHAINS, SMALL TOOLS
PUBLIC WORKS/ST&SANITATION -
49962 CITY WELDING SALES & S $ 365.70 01/09/2013 65085 MINOR EQUIP & TOOLS PROPANE GAS/HOT BOXES
PUBLIC WORKS/ST&SANITATION -
49962 THE HOME DEPOT 1902 $ 308.57 01/17/2013 65515 OTHER IMPROVEMENTS PAINT AND TOOLS TO PAINT READY ROOM
PUBLIC WORKS/ST&SANITATION -
49962 MID AM $ 105.00 01/18/2013 62295 TRAINING & TRAVEL LANDSCAPE TRADE SHOW
PUBLIC WORKS/ST&SANITATION -
49962 NAVY PIER PARKING $ 14.00 01/21/2013 62295 TRAINING & TRAVEL TRADE SHOW PARKING
PUBLIC WORKS/ST&SANITATION -
49962 NAVY PIER PARKING $ 14.00 01/21/2013 62295 TRAINING & TRAVEL TRADE SHOW PARKING
PUBLIC WORKS/ST&SANITATION -
49962 FASTENAL COMPANY01 $ 176.88 01/23/2013 65085 MINOR EQUIP & TOOLS BANJO PARTS FOR BRINE TAKE FITTINGS
PUBLIC WORKS/ST&SANITATION -
49962 OFFICE DEPOT #510 $ 14.99 01/24/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIES
PUBLIC WORKS/ST&SANITATION -
49962 FASTENAL COMPANY01 $ 77.63 01/25/2013 65085 MINOR EQUIP & TOOLS BANJO PARTS FOR BRINE TANK FITTINGS
March 7, 2013 Does not include Library payments of $2,595.50 Page 12 of 1563 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/ST&SANITATION -
49962 RUSSO HARDWARE, INC $ 395.00 01/25/2013 65005 LANDSCAPE MATERIALS RADIO FOR KUBOTA
PUBLIC WORKS/ST&SANITATION -
49962 FASTENAL COMPANY01 $ 4.40 01/29/2013 65085 MINOR EQUIP & TOOLS BANJO PARTS FOR BRINE TANK FITTINGS
PUBLIC WORKS/ST&SANITATION -
49962 TRAFFIC CONTROL AND PR $ 567.00 01/30/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL TRAFFIC MARKING TAPE AND GLUE
PUBLIC WORKS/TRANS - 49959 THE HOME DEPOT 1902 $ 48.25 01/02/2013 65090 SAFETY EQUIPMENT MISC. TOOLS AND EQUIPMENT
PUBLIC WORKS/TRANS - 49959 NPA BTOB $ 395.00 01/14/2013 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP DUES FOR NATIONAL PARKING ASSOCIATION
PUBLIC WORKS/TRANS - 49959 WW GRAINGER $ 130.68 01/15/2013 65060 MATERIALS TO MAINTAIN AUTOS 400 WATT STREET LIGHT BULBS
PUBLIC WORKS/TRANS - 49959 WW GRAINGER $ 130.68 01/15/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL 400 WATT STREET LIGHT BULBS
PUBLIC WORKS/TRANS - 49959 WW GRAINGER $ 130.68 01/15/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL 400 WATT STREET LIGHT BULBS
PUBLIC WORKS/TRANS - 49959 WW GRAINGER $ 261.36 01/15/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL 400 WATT STREET LIGHT BULBS
PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR $ 900.00 01/24/2013 65115 TRAFFIC CONTROL SUPPLIES "ALL-WAY" SIGNS
PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR $ 547.00 01/31/2013 65115 TRAFFIC CONTROL SUPPLIES BARRICADE LIGHTS
PUBLIC WORKS/TRANS - 49959 TRAFFIC CONTROL AND PR $ 608.85 01/31/2013 65115 TRAFFIC CONTROL SUPPLIES VARIOUS PARKING SIGN FACES
UTILITIES/ADMIN - 49958 UNITED 01623507518150 $ 337.80 01/04/2013 62295 TRAINING & TRAVEL
AIR FARE FOR THE AMERICAN WATER WORKS ASSOCIATION -
UTILITY MANAGEMENT CONFERENCE IN ARIZONA.
UTILITIES/ADMIN - 49958 B & H PHOTO-VIDEO.COM $ 138.00 01/04/2013 62295 TRAINING & TRAVEL PORTABLE USB HARD DRIVE FOR PRESENTATION.
UTILITIES/ADMIN - 49958 AMERICAN WATERWORKS $ 595.00 01/07/2013 62295 TRAINING & TRAVEL
REGISTRATION FEE FOR THE AWWA - UTILITY MANAGEMENT
CONFERENCE IN ARIZONA.
UTILITIES/ADMIN - 49958 ILLINOIS SECTION AWWA $ 250.00 01/21/2013 62295 TRAINING & TRAVEL
REGISTRATION FOR THE MANAGEMENT ANALYST FOR THE ISAWWA
WATERCON 2013 CONFERENCE.
UTILITIES/ADMIN - 49958 BAUDVILLE INC. $ 210.50 01/25/2013 62295 TRAINING & TRAVEL BREAKAWAY SAFETY LANYARDS FOR FIELD WORKERS.
UTILITIES/DIST - 49955 INDUSTRIAL TEST SYSTEM $ 470.25 01/14/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CHLORINE TESTER AND TEST STRIPS.
UTILITIES/DIST - 49955 THE HOME DEPOT 1902 $ 76.13 01/14/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL METER SUPPLIES.
UTILITIES/DIST - 49955 NATIONALSAFETYCOMPL $ 131.71 01/15/2013 65090 SAFETY EQUIPMENT OSHA SAFETY POSTERS.
UTILITIES/DIST - 49955 BOLT DEPOT INC. $ 1,318.76 01/15/2013
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS STAINLESS STEEL BOLTS FOR VALVES.
UTILITIES/DIST - 49955 MID AMERCIAN WATER $ 932.00 01/16/2013
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS 8"X4" TAPPING SLEEVE AND VALVE.
UTILITIES/DIST - 49955 MID AMERCIAN WATER $ 318.00 01/16/2013
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS 6" TRANSITION CAPS.
UTILITIES/DIST - 49955 ILLINOIS SECTION AWWA $ 650.00 01/21/2013 62295 TRAINING & TRAVEL
ISAWWA WATERCON 2013 CONFERENCE - REGISTRATION FOR
FOUR SEWER & DISTRIBUTION EMPLOYEES.
UTILITIES/DIST - 49955 XYLEM DEWATERING SOLUT $ 73.76 01/23/2013 62245 OTHER EQ MAINT PARTS FOR ELECTRIC PUMPS.
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 20.00 01/03/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL 2" PVC 45 ELBOWS (2).
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 21.70 01/03/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL AIR HOSE QUICK COUPLERS (2).
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 549.98 01/03/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL
GALVANIZED PIPE AND FITTINGS, OV RESPIRATOR CARTRIGES, AND
CFL LAMPS.
UTILITIES/FILTRATION - 49951 PAYPAL LUXIAOHAI $ 63.00 01/04/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL ALLEN-BRADLEY OVERLOAD RELAYS 10-16 AMP (2).
UTILITIES/FILTRATION - 49951 SCAFFOLDFRAME.COM $ 90.99 01/07/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SCAFFOLD LEVELING JACKS SET (4).
UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 102.98 01/08/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL
24 - 7/8"BOLTS AND NUTS USED ON FILTER #5 EFFLUENT VALVE AND
FLANGE 90 PIPE ELBOW.
UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 186.71 01/08/2013 65085 MINOR EQUIP & TOOLS
ASSORTED DRILL BITS, CUTTING TORCH TIPS, AND COPPER
ADAPTERS.
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 18.66 01/09/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL GALVANIZED IRONPIPE CAPS.
March 7, 2013 Does not include Library payments of $2,595.50 Page 13 of 1564 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
UTILITIES/FILTRATION - 49951 MCMASTER-CARR $ 365.49 01/10/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL
GALVANIZED FITTINGS, PVC TUBING, HOSE COUPLINGS, SHAFT
COUPLING, AIR RELEASE VALVE, AND PIPE INSULATION TAPE.
UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 12.58 01/10/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL 4 ADDITIONAL LONGER 7/8" BOLTS FOR THE FILTER #5 PROJECT.
UTILITIES/FILTRATION - 49951 CHICAGO BLOWER CORP $ 498.00 01/10/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL BEARINGS, BEARING CHANNELS, TWO SETS, E DEHUMIDIFIER.
UTILITIES/FILTRATION - 49951 ILLINOIS SECTION AWWA $ 90.00 01/14/2013 62295 TRAINING & TRAVEL
TWO ISAWWA SEMINARS - STAGE 2 DBP RULE COMPLIANCE, AND
WELL & PUMP OPERATION, MERCURY SEAN BAN UPDATES.
UTILITIES/FILTRATION - 49951 MSC $ 372.66 01/15/2013 65085 MINOR EQUIP & TOOLS LATHE CUTTING TOOLHOLDERS (3), AND 10MM HAND TAP.
UTILITIES/FILTRATION - 49951 FASTENAL COMPANY01 $ 182.22 01/16/2013 65035 PETROLEUM PRODUCTS RIGID EXTREME DUTY THREAD CUTTING OIL (5-GAL.).
UTILITIES/FILTRATION - 49951 FISHER SCI CCH $ 79.44 01/17/2013 65075 MEDICAL & LAB SUPPLIES SMALL LABELS FOR TEST TUBES.
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 18.12 01/18/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL FLUORESCENT LAMPS.
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 171.81 01/18/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL BATTERIES, UTILITY KNIFE, CFL LAMPS, AND CABINET LIGHT.
UTILITIES/FILTRATION - 49951 W W GRAINGER 916 $ 38.90 01/18/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL AIR HOSE QUICK COUPLERS STEEL (5).
UTILITIES/FILTRATION - 49951 NPC NEW PIG CORP $ 146.64 01/24/2013 65035 PETROLEUM PRODUCTS OIL ABSORBENT MAT (300-FT. ROLL).
UTILITIES/FILTRATION - 49951 MCMASTER-CARR $ (51.55)01/28/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL
CREDIT FOR RETURNED HOSE COUPLINGS (5), ORDERED WRONG
SIZE.
UTILITIES/FILTRATION - 49951 FULLIFE SAFETY $ 54.78 01/28/2013 65090 SAFETY EQUIPMENT NITRILE RUBBER GLOVES (6-BOXES).
UTILITIES/FILTRATION - 49951 NATIONAL LIFT TRUCK $ 382.80 01/31/2013 65085 MINOR EQUIP & TOOLS
CLARK 5,500-LB. CAPACITY PALLET JACK (SALES TAX CREDIT WILL
BE ON THE FEBRUARY STATEMENT).
UTILITIES/PUMPING - 49964 SECURITY EQUIPMENT SUP $ 208.53 01/03/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CARBON MONOXIDE DETECTORS.
UTILITIES/PUMPING - 49964 CHICAGO BATTERY $ 76.49 01/07/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL NEW BATTERY FOR THE NORTH STANDPIPE DCU
UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 540.66 01/07/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL MOTION SENSING SWITCHES, AND EMERGENCY LIGHTING.
UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 585.55 01/09/2013 65085 MINOR EQUIP & TOOLS TORQUE WRENCHES.
UTILITIES/PUMPING - 49964 LESMAN INSTRUMENTS $ 592.18 01/10/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL ASCO VALVE REBUILD KITS.
UTILITIES/PUMPING - 49964 MSC $ 322.47 01/10/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL LATHE TOOL INSERTS.
UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 230.30 01/10/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PACKING AND SEALANT FOR THE #5 HIGH LIFT DISCHARGE VALVE.
UTILITIES/PUMPING - 49964 ON TIME SUPPLIES $ 105.53 01/11/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL RECORD BOOK.
UTILITIES/PUMPING - 49964 SPRINGHILL SUITES CHI $ 303.60 01/14/2013 62295 TRAINING & TRAVEL HOTEL ACCOMDATIONS FOR SCADA SYSTEM TRAINING.
UTILITIES/PUMPING - 49964 OPT - LED-CFL-LIGHTHOU $ 553.44 01/14/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL LED FLOOD LIGHTS.
UTILITIES/PUMPING - 49964 INTERNATIONAL TRANSACTION $ 4.43 01/14/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL TRANSACTION FEE FOR LED FLOOD LIGHTS.
UTILITIES/PUMPING - 49964 MSC $ 204.89 01/15/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL LATHE CUTTING TOOL FOR #2 HIGH LIFT PUMP REBUILD.
UTILITIES/PUMPING - 49964 WW GRAINGER $ 133.56 01/15/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL NEW GAUGE FOR THE BOILER.
UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 405.24 01/17/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CABLE, TEST LEADS, AND CLAMPS.
UTILITIES/PUMPING - 49964 SPRINGHILL SUITES CHI $ 303.60 01/21/2013 62295 TRAINING & TRAVEL HOTEL ACCOMODATIONS FOR SCADA SYSTEM TRAINING.
UTILITIES/PUMPING - 49964 WW GRAINGER $ 367.66 01/28/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL NEW RPZ FOR THE HYDROPNEUM ATIC SYSTEM AND OIL DRY MATS.
UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 119.17 01/28/2013 65035 PETROLEUM PRODUCTS FUNNELS FOR ANNUAL LUBE.
UTILITIES/PUMPING - 49964 W W GRAINGER 916 $ 34.34 01/28/2013 65035 PETROLEUM PRODUCTS LUBE OIL TOP UP CONTAINER.
UTILITIES/PUMPING - 49964 THE HOME DEPOT 1902 $ 189.94 01/31/2013 62225 BLDG MAINT SVCS NEW WATER HEATER AND FITTINGS FOR THE SOUTH STANDPIPE.
UTILITIES/PUMPING - 49964 NAPA AUTO PART 0028039 $ 34.11 01/31/2013 65035 PETROLEUM PRODUCTS FUEL AND AIR FILTERS.
UTILITIES/PUMPING - 49964 GATE HOUSE SUPPLIES $ 370.99 01/31/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL GATE REMOTES.
March 7, 2013 Does not include Library payments of $2,595.50 Page 14 of 1565 of 725
Bank of America Credit Card Statement for the Period ending January 31, 2013
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT
POSTING
DATE
COST ALLOCATION - EXPENSE
OBJECT EXPENSE DESCRIPTION
UTILITIES/SEWER - 49944 NSC NORTHERN SAFETY CO $ 351.22 01/11/2013
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL HAND SANITIZER DISPENSERS.
UTILITIES/SEWER - 49944 NSC NORTHERN SAFETY CO $ 366.45 01/18/2013 65040 JANITORIAL SUPPLIES HAND SANITIZER DISPENSERS.
UTILITIES/SEWER - 49944 EJ EQUIPMENT, INC. $ 216.17 01/23/2013 62245 OTHER EQ MAINT SEWER CAMERA PARTS.
UTILITIES/SEWER - 49944 EJ EQUIPMENT, INC. $ 22.72 01/28/2013 62245 OTHER EQ MAINT SEWER CAMERA CRAWLER PARTS.
UTILITIES/SEWER - 49944 WATER PRODUCTS $ 1,303.90 01/29/2013
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PIPE AND COUPLINGS.
JANUARY STATEMENT TOTAL: $ 96,188.50
March 7, 2013 Does not include Library payments of $2,595.50 Page 15 of 1566 of 725
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks, Forestry and Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry & Facilities
Subject: Recommendation for Professional Consulting Services for the 2013 HVAC
Improvement Project – RFP #13-03
Date: March 11, 2013
Recommendation
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2013 HVAC Improvement Project to dbHMS located at 303 W. Erie, Suite 510,
Chicago, Illinois at a total cost of $72,804 for professional consultant services.
Funding Sources
CIP #416144 (Police/Fire HQ HVAC Renovations): $175,000
CIP #415602 (Levy Center HVAC Renovations): $270,000
CIP #415697 (Fleetwood-Jourdain Center HVAC Renovations): $ 85,000
Total: $530,000
Discussion
The City is planning to provide a variety of HVAC improvements at the Police/Fire
Headquarters, Levy Senior Center and Fleetwood-Jourdain Community Center.
Planned work includes the following:
Police/Fire Headquarters
1. Replacement of a deteriorated air handling unit and its associated return and
exhaust fans originally installed in 1985.
2. Addition of variable frequency drives to improve system and electrical
efficiencies.
3. Replacement and installation of heating isolation valves.
Memorandum
For City Council meeting of March 11, 2013 Item A3.1
Business of the City by Motion: Consultant for 2013 HVAC Improvements
For Action
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4. Installation of upgrades to the building’s Building Automation System (BAS) as
required to accommodate the improvements.
Levy Senior Center
1. Replacement of the existing hot water boiler system (the existing system was
value engineered during the building’s original design. It is residential grade and
has failed repeatedly over the past 10 years resulting in numerous emergency
replacements).
2. Relocation of existing hot water circulating pumps and all hydronic accessories to
accommodate the boiler system improvement.
3. Modification to ventilation and combustion air systems as required.
4. Investigation of indirect domestic hot water delivery to improve energy efficiency.
5. Installation of upgrades to the building’s BAS as required to accommodate the
improvements.
Fleetwood-Jourdain Community Center
1. Replacement of the deteriorated air cooled condenser, indoor evaporator coil and
associated piping originally installed in 1992.
2. Replacement of the deteriorated multi-zone air handling unit and associated
components.
3. Evaluation and implementation of a strategy regarding replacement or
reinstallation of the existing hot water boilers and associated devices located
adjacent to the air handler.
Due to funding limitations, the Police/Fire Headquarters and Levy Senior Center
projects are planned for construction in summer/fall 2013 while the Fleetwood-Jourdain
Community Center project is planned for construction in spring 2014 pending available
CIP funding.
Due to the project’s technical complexity, design work must be performed by a
professional consultant team with expertise in a variety of disciplines including
mechanical engineering, electrical engineering, plumbing engineering and architecture.
In order to procure those services, staff issued Request for Proposal (RFP) #13-03 to
hire a professional team of consultants to provide the required design solutions. On
February 5, 2013, the Purchasing Division received proposals from seven professional
consulting firms as noted below:
Consultant Address
CCJM 2 N. Riverside Plaza, Suite 1050, Chicago, IL 60606
dbHMS 303 W. Erie, Suite 510, Chicago, IL 60654
Klaucens & Associates 3239 Arnold Lane, Northbrook, IL 60062
Mechanical Services Assoc. 780 McArdle Drive, Suite A, Crystal Lake, IL 60014
Singh & Associates, Inc. 230 W. Monroe St., Suite 1400, Chicago, IL 60606
Stanley Consultants, Inc. 8501 W. Higgins Rd., Suite 730, Chicago, IL 60631
WMA Consulting Engineers 815 S. Wabash Avenue, Chicago, IL 60605
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A committee was developed to review and evaluate the proposals consisting of the
following members: Ashley Porta/Administrative Services, Paul D’Agostino/Parks,
Recreation and Community Services, Stefanie Levine/Parks, Recreation & Community
Services, John Devaney/Parks, Recreation & Community Services and Jeff
Jamraz/Police. Each committee member individually reviewed the proposals based on
evaluation criteria outlined in the project’s RFP as stated below:
1. Qualifications and Expertise (30%)
2. Price (30%)
3. Organization and Completeness of Proposal (5%)
4. Willingness to Execute the City of Evanston’s Standard Agreement (10%)
5. M/W/EBE Participation (10%)
6. Narrative Understanding of Project Goals and Requirements (10%)
7. Ability to Meet or Exceed Schedule (5%)
Following individual review of the proposals, the committee met to discuss their findings.
The committees then interviewed the top three candidate firms (dbHMS, Mechanical
Services Associates and WMA Consulting Engineers) which the committee agreed were
the most qualified based on their written proposals and demonstrated extensive
expertise with similar projects.
After the interviews, the committee met again to discuss the three consultants, score the
short-listed firms and decide which firm to recommend for project award. The committee
recommends that dbHMS be awarded this work based on their previous experience with
similar projects, demonstrated understanding of the project, participation in meeting the
City’s M/W/EBE goal and positive feedback from references. Staff has reached out to
dhHMS’ references which have come back favorable. References from architecture
firms which have worked with dbHMS indicated that they are very innovative, highly
responsive and extremely thorough in their work.
A scoring breakdown of the three interviewed firms is as follows:
Consultant Fee
Proposal
Qualifica
-tions &
Expertise
(30)
Cost
(30)
Proposal
Organization
& Comp-
leteness (5)
Contract
Agreement
(10)
Proposed
M/W/EBE
(10)
Project
Understand-
ing
(10)
Schedule
(5)
Total
(100)
dbHMS $72,804 28 26 5 10 10 10 5 94
Mechanical
Services $126,535 28 14 5 10 10 9 5 81
WMA $92,200 26 21 4 4 10 8 5 78
Based on the scoring results the review committee recommends award of the subject
project to dbHMS at a total cost of $72,804.00. Of all RFP respondents, the committee
felt that dbHMS demonstrated the highest degree of overall expertise relative to this
project and would provide the required services at the best overall value to the City.
Copies of dbHMS’ fee proposal and the project contract are attached for your reference.
dbHMS is utilizing an EBE firm as a subconsultant on the project and thus meets the
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City’s M/W/EBE participation goal (See attached M/W/EBE memo for additional
information).
A breakdown of proposed funding for this project is as follows:
Item Amount
Project Funding (all sources) $530,000
Expenses / encumbrances to date -$649
Recommended Award -$72,804
Remaining Balance $456,547
The consultant’s tentative schedule is as follows:
Police/Fire and Levy: design and prepare construction documents in spring 2013, bid in
summer 2013 and provide construction administration services in late summer to fall
2013.
Fleetwood-Jourdain: design and prepare construction documents in fall 2013, bid in
winter 2013/14 and provide construction administration services in 2014 (exact timing to
be determined and as funding permits).
Attachments:
MWEBE Memo
Fee Proposal
Project Contract
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RFP No. 13-03, 2013 Professional Consulting Services for the 2013 HVAC Improvement Project, M/W/EBE Compliance
Approval, dbHMS, 3-6-13.
To: Douglas J. Gaynor, Director Parks, Recreation and Community
Services
From: Joseph McRae, Deputy City Manager
Subject: RFP 13-03 Professional Consulting Services for the 2013 HVAC
Improvement Project
Date: March 6, 2013
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
RFP No. 13-03, Professional Consulting Services for the 2013 HVAC
Improvement Project, dbHMS is found to be in initial compliance with the goal
because they are a certified Minority Business Enterprise.
dbHMS’s total base bid is $72,804.00, and will receive 100% credit. dbHMS will
subcontract as follows:
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
dbHMS, 303 W. Erie,
Ste. 510, Chicago, IL
60654
Primary
Contractor
$66,252.00 91% X
McGuire Igleski &
Associates, Inc., 1330
Sherman, Evanston,
IL 60201
Architectural
Services
$6,552.00 9% X X
Total M/W/EBE $72,804.00 100%
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
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For City Council meeting of March 11, 2013 Item A3.2
Business of the City by Motion: MWRD Sludge Disposal Fee
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Water Production Superintendent
Subject: Estimated Annual User Charge for 2013 with the Metropolitan Water
Reclamation District of Greater Chicago for Disposal of Sludge Generated
as Part of the Water Treatment Process
Date: March 8, 2012
Recommended Action:
Staff recommends City Council approval of the Estimated Annual User Charge for 2013
with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for
Disposal of Sludge generated as part of the water treatment process in the amount of
$343,732.27. Five bimonthly payments of $68,746.45 will be made beginning in March
and ending in December.
Funding Source:
Funding is provided by the Water Fund, Account 7110.62420. This account has a
budget of $472,000 specifically allocated for MWRDGC sludge disposal fees.
Background:
The initial phase of the water treatment process involves adding coagulants to raw Lake
Michigan water in order to form a “floc” which helps to trap and solidify impurities in the
water and allow them to settle out prior to filtration. This material settles out as part of
the mixing, sedimentation and settling process into basins located underground on the
north side of the Water Treatment Facility. During October and April of each year, this
sediment, or sludge, is removed from the basins by manually washing and rinsing it into
a sewer and sending it to the MWRDGC for treatment. The makeup of this sludge
varies greatly depending on the time of the year, the turbidity (cloudiness) of the raw
water and the quantity of water treated. The sludge is analyzed for biological oxygen
demand (BOD) and suspended solids (SS) prior to pumping to the MWRDGC and the
cost for treatment is based on the levels of these parameters as well as the volume of
sludge that has been produced.
Memorandum
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2012 Annual User Charge:
Payments to the MWRD in 2012 totaled $965,403. This total consisted of the 2012
estimated sludge disposal cost ($476,007) and true up payments ($489,396) from
sludge disposed in 2011 that exceeded the 2011 estimated payments.
During 2011 there were several severe storms with strong winds that caused record
high turbidity levels in the lake water. The high turbidity levels resulted in the volume of
sludge generated in 2011 to be nearly double of the sludge volume generated in 2010.
2013 Annual User Charge:
The MWRDGC has established the estimated annual sludge disposal user charge for
2013 at $343,732.27. This amount will be paid over 5 bimonthly installments with the
first payment of $68,746.45 due in March 2013.
Attachments:
MWRDGC Estimated Annual User Charge for 2013
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For City Council meeting of March 11, 2013 Item A3.3
Business of the City by Motion: NIPSTA Membership Dues
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Greg Klaiber, Fire Chief
Suzette Robinson, Director of Public Works
Subject: NIPSTA 2013 Membership Dues
Date: February 25, 2013
Recommended Action:
Staff recommends approval of payment for the 2013 Fire and Public Works membership
fees to Northeastern Illinois Public Safety Training Academy in the amount of
$25,042.00.
Funding Source:
Funding for this membership is provided by the Fire Department line-item account
2305.62360 for both the Fire and Public Works Departments.
Summary:
NIPSTA stands for Northeastern Illinois Public Safety Training Academy and is a
regional training facility built in Glenview on the grounds of the old Glenview Naval Air
Station. Its current members consist of 25 local municipalities and 7 non-government
agencies (i.e. Oakton Community College, IRMA, Lutheran General Hospital). The Fire
Department and Public Works are requesting to continue membership with NIPSTA.
The City of Evanston became a member in 2006 and has used many of the training
opportunities and services they offer.
For 2013, the City membership will remain at the same cost as 2011, because we have
been members for over five consecutive years. NIPSTA provides a variety of training
programs such as:
Candidate Physical Agility Testing (CPAT)
Winter Fire Academy
Snow Plow Driver’s Training
Memorandum
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Fire/Police Driver’s Simulator
Public Works Supervisor Training
Back Injury Prevention
Crime Scene Forensic Police Training Laboratory
Major Crime Evidence Examination Area
Storage for Fire & Police Shared Emergency Units
Fire, Technical Rescue & HazMat Training Props
Centralizes National Incident Management System (NIMS) Training for Region
Regionalization allows for municipalities to share costs for major presentations
As a result of these types of services/activities, the City realizes other tangible and
intangible savings. For example, as a result of having a winter fire academy, staff are
able to process new firefighters in the winter instead of waiting three months for the
spring academy saving the City money in overtime costs. NIPSTA is the only place that
has a concrete driving pad for Snow Plow Driver Training.
A great benefit with NIPSTA has been their physical agility testing center. In past years,
staff used James Park to hold our physical agility testing for new candidates. This
testing process lasted two weeks and cost the City over $20,000 to host. With NIPSTA
having the facilities to host CPAT (Candidate Physical Agility Testing), the cost to the
City continues to drop. The last CPAT testing process cost the City $11,613 for 147
Candidates ($79/person). By hosting this process at NIPSTA, it also reduces our
exposure to work-related injuries as well as injuries to the candidates. Fire used the
CPAT process at NIPSTA again for the 2011 candidate hiring. However, the cost to the
City of Evanston will be zero. The candidates will be required to obtain the certification
at their own expense.
Since NIPSTA is able to host large class sizes, they held many of the mandatory NIMS
Training courses which saved the City travel expenses by hosting the classes in
Glenview. NIMS classes were attended by Fire, Police and Public Work Employees at
no cost to the City. In addition, all the other classes taken by both Fire Department and
Public Works employees are located in Glenview and provide savings in travel costs as
well.
Both the Fire & Police Departments have shared regional resources that are housed at
NIPSTA. NIPSTA is able to accommodate very large vehicles in a heated facility year
round while allowing for 24/7 access for emergency call outs. These vehicles include
the MABAS Division III Communication Vehicle, NIPAS Bear, Command Unit and
Armored Vehicle, Red Cross Emergency Response Unit, NORTAF Vehicles, Urban
Search & Rescue Vehicles (for State & Federal Call-Out) and others.
Public Works has also taken advantage of NISPTA. Public Works has used the
programs for driver training, flaggers, construction and OSHA training, public works
supervisory academy training and back safety for public work employees.
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Most of NIPSTA’s financial support is from its membership dues. If it were not for
communities supporting this facility, these type of training opportunities, services and
regional opportunities would not available locally or at all (i.e. Snow Plow Driver’s
Training, technical rescue debris pile, vehicle resources within miles of Evanston).
Staff from the Fire Department and Public Works met to carefully review all options in its
recommendation to continue our membership with NIPSTA. Staff feels that the regional
training concept is important to support and the tangible and intangible savings as well
as benefits are significant. Staff recommends that Council approve continuation of this
membership to NIPSTA.
Attachments
Invoice
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For City Council meeting of March 11, 2013 Item A3.4
Business of the City by Motion: Approval of a Contract to Conduct an Analysis of
Impediments to Fair Housing Choice
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning & Zoning Division
Sarah Flax, Housing and Grants Administrator
Subject: Recommendation to Award the Contract to Mullin & Lonergan Associates
in the amount of $24,990 for the Analysis of Impediments to Fair Housing
Choice (RFP #12-170)
Date: February 28, 2013
Recommended Action
Staff recommends that City Council authorize the City Manager to execute a contract for
the Analysis of Impediments to Fair Housing Choice (AI) to Mullin & Lonergan
Associates, located at 800 Vinial Street, Suite B414, Pittsburgh, PA 15212, in the
amount of $24,990. Conducting an Analysis of Impediments to Fair Housing Choice is
required as part of the Consolidated Planning process to certify the City is affirmatively
furthering fair housing as required by HUD for CDBG, HOME and NSP2 grant funding.
Funding Sources
CDBG Administration 5220. 62490 $12,495
NSP2 Administration 5005. 62490 $12,495
Summary
In October 2012, the City issued an RFP for an Analysis of Impediments to Fair Housing
Choice for the City of Evanston. Federal regulations governing entitlement
communities’ Consolidated Plans (24 CFR 91) and requirements for the Neighborhood
Stabilization Program 2 grant require each jurisdiction receiving funding to submit
certification that it is affirmatively furthering fair housing. Conducting an Analysis of
Impediments is a required planning component of that certification. Conducting an AI at
this time will ensure the City has data and recommended actions in order to undertake
the development of its 2015-2019 Consolidated Plan, which will begin in 2013. Costs to
conduct the AI are eligible under the Administration category for CDBG and NSP2.
Evanston’s last AI was completed in 1997; updates have been included in the City’s
Action Plans and Consolidated Annual Performance & Evaluation Reports (CAPER), as
Memorandum
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Page 2
required. HUD guidelines are to conduct a full analysis with a new consolidated
planning period and/or when there are significant market changes and new data
available including the period after the decennial census (2010).
The Analysis of Impediments to Fair Housing Choice (AI) is a review of impediments or
barriers that affect the rights of fair housing choice. It covers public and private policies,
practices, and procedures that affect housing choice. Impediments to fair housing
choice are defined as any actions, omissions, or decisions that restrict, or have the
effect of restricting, the availability of housing choice based on race, color, religion, sex,
disability, familial status, national origin or sexual orientation. The AI serves as the basis
for fair housing planning, provides essential information to policy makers, administrative
staff, housing providers, lenders, and fair housing advocates, and assists in building
public support for fair housing efforts. An AI must include the following:
A review of a jurisdiction's laws, regulations, and administrative policies, procedures,
and practices;
An assessment of how those laws affect the location, availability, and accessibility of
housing;
An evaluation of conditions, both public and private, affecting fair housing choice for
all protected classes; and
An assessment of the availability of affordable, accessible housing in a range of unit
sizes.
Three consultants responded to the RFP:
Applied Real Estate Analysis, Inc., 914 S. Wabash Ave, Chicago, IL 60605
Mullin & Lonergan Associates, 800 Vinial Street, Suite B414, Pittsburgh, PA 15212
Planning/Communications, 7215 Oak Ave, River Forest, IL 60305
No Evanston firms submitted proposals. One firm, Applied Real Estate Analysis is a
minority-owned business. Mullin & Lonergan Associates submitted a M/W/EBE waiver
request; memo recommending its approval is attached.
A selection team consisting of the Purchasing and Contracts Manager, Planning &
Zoning Manager, Housing & Grants Administrator and Housing Planner reviewed the
proposals. All three were responsive, demonstrated the knowledge and capacity to
conduct an AI and included AIs they had completed for communities comparable to
Evanston. Mullin & Lonergan Associates submitted the lowest bid; bids are shown
below:
Applied Real Estate Analysis, Inc. - $49,970.15
Mullin& Lonergan Associates - $24,990.00
Planning/Communications - $34,888.00
Attachments:
M/W/EBE Memo
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RFP No. 12-170, Contract for the Analysis of Impediments to Fair Housing, M/W/EBE Waiver, Mullin & Lonergan
Associates, 3-5-13.
To: Steve Griffin, Director, Community and Economic Development
Department
From: Joseph McRae, Deputy City Manager
Subject: RFP No. 12-170 Contract for the Analysis of Impediments to Fair
Housing
Date: March 5, 2013
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, RFP 12-170
Contract for the Analysis of Impediments to Fair Housing precludes
subcontracting opportunities. Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of March 11, 2013 Item A3.5
Business of the City by Motion: Three (3) Replacement Vehicle Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Dave Stoneback, Director of Utilities
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: Three Replacement Vehicle Purchases for Utilities Department
Date: February 27, 2013
Recommended Action:
Staff recommends City Council approval for the purchase of three (3) replacement
vehicles/units for the Utilities Department in the total amount of $529,558.08 as follows:
Ford F-550 truck from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the
amount of $76,381.08; International Harvester (I.H.) 4700 from Prairie Archway
International (401 S. Dirksen Parkway, Springfield, IL) in the amount of $124,177; and
I.H. 7400 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL) in
the amount of $329, 000.
Funding Source:
Funding for vehicle 919, in the amount of $124,177 is provided by the Water Fund,
Automotive Equipment Account (7130.65550), which has a budget allocation of
$81,000. The balance of $43,177 is provided by the Water Fund Capital Account
(7131.65515). Funding for vehicles 916 and 954, in the total amount of $405,381.08, is
provided by the Sewer Fund, Automotive Equipment Account (7400.65550), which has
a budget allocation of $347,000. The balance of $58,381.08 is provided by Sewer
Maintenance Contracts Account (7400.62461), which has a budget allocation of
$215,000.
Summary:
The details of the vehicles/units to be replaced are listed below.
Memorandum
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2
Division/Department
Unit
#
Description
Model
Year
Condition
Original
Purchase
Price
L.T.D.
Repair
$$’s
Utilities-Sewer 916 Ford F-550 2001 Poor $69,263 $69,694
Utilities-Distribution 919 I.H. 4700 1999 Poor $72,197 $59,768
Utilities-Sewer 954 I.H. 7400 2005 Poor $229,995 $83,424
The recommended replacement unit purchases are as follows:
Division Unit
#
Replacement
Description
Model
Year
Purchase
Price
Type of
Bid or
Quote
Vendor
Utilities-
Sewer 916 Ford F-550 2013 $76,381.08 NWMC Currie
Motors
Utilities-
Distribution 919 I.H. 4700 2013 $124,177.00
State Bid
# PSD
4017341
Prairie
Archway
I.H.
Utilities-
Sewer 954 I.H. 7400 W/
Vactor 2013 $329,000.00 NWMC Standard
Equipment
The vehicles listed for replacement support daily operations of the Utilities Department.
The replacement of these three (3) vehicles is crucial for safe, reliable, and cost
effective operations on a daily basis for each of these business units. The Ford F-550 (#
916) and the two (2) International Harvesters (# 919 & # 954) will be capable of
operating on B-20 bio-diesel fuel and are equipped with “selective catalytic reduction”
(SCR) systems which emit only harmless water vapors with no particulate matter.
The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive
Bid (SPC) winner which is Currie Motors will be utilized for the purchase of the Ford F-
550. This also holds true for the I.H. 7400 with Vactor Body. The International Harvester
4700 purchase will be from Prairie Archway International. They are the State Bid winner
for this type of vehicle. There are no Evanston Based Businesses that can provide
these types of vehicles.
Attachments
Specifications for three (3) replacement vehicle purchases.
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Memorandum
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Jose Calderon, IT Division Manager
Jennifer Spaulding, IT Applications and Development Manager
Subject: Renewal of Annual Accela (PAL) Maintenance and Support Agreement
Date: March 5, 2013
Recommended Action:
Staff recommends that City Council authorize the City Manager to renew the sole
source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the
City's Accela automation software system (PAL – Permits and Licensing), in the
amount of $128,000, a 2.2% decrease from the 2012 cost. This agreement covers the
period of March 15, 2013 through March 14, 2014.
Funding Source:
Funding is provided from the Computer Licensing and Support operating account in the
Information Technology Division, Account: 1932.62340 with a 2013 Budget of
$138,850.
Summary:
Accela Inc. provides city-wide support services for the City’s permitting, licensing, and
property maintenance software. This software facilitates the capture of data related to
permits and licenses, as well as tracking of activities related to permits and licenses
across multiple departments. Building and Health Inspectors in the field record results
in real-time. Staff is able to get a comprehensive view of activity related to a specific
property and can flag properties or generate alerts based on outstanding violations
and stop-work orders or GIS information for land-use restrictions.
This is a sole source request because the only option for continual comprehensive
maintenance and support of the PAL application is Accela Inc. as it is the developer
and distributor of the software. There are no other independent third-party businesses
that maintain Accela software.
For City Council meeting of March 11, 2013 Item 3.6
Business of the City by Motion: Renewal of Accela (PAL) Maintenance Agreement
For Action
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History:
This is year seven of the ten year agreement with Accela to provide licensing,
maintenance and support for this software.
The IT Division has partnered with Community & Economic Development and the
Health Department to reevaluate current Accela utilization in their departments.
Accela has also committed resources to help the City evaluate and refine the software’s
use within the City. Health inspectors have most recently benefited from refocused
efforts by being outfitted with more cost-effective tablets paired with a mobile
application.
Alternatives:
Currently, there are no practical alternatives to this renewal.
-------------------------------------------------------------------------------------
Attachments:
Accela Service Contract – “Original 10 year Accela Maintenance Agreement”
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For City Council meeting of March 11, 2013 Item A3.7
Business of the City by Motion: Renewal of Schneider Building Automation Service
Agreement
for Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Doug Gaynor, Director, Parks/Recreation and Community Services
Paul D’Agostino, Superintendent, Parks/Forestry and Facilities Mgmt.
Subject: Renewal of Building Automation Service Agreement for 2013 with
Schneider Electric
Date: February 28, 2013
Recommended Action:
Staff recommends approval of the service agreement with Schneider Electric (formerly
ITG Solutions) 17475 Palmer Blvd, Homewood, IL 60430 in the amount of $23,640.00
for FY 2013 to cover hardware / software and service visits at the following eight
facilities for the period January 1, 2013 to December 31, 2013. This price reflects no
increase from FY 2012 to FY 2013.
Fleetwood-Jourdain Community Levy Senior Center
Chandler-Newberger Community Lorraine Morton Civic Center
Municipal Service Center Fire Station #3
Robert Crown Center Fire Station #5
Funding Source:
Funding is provided by Facilities Management account 3807.62509.
3807.62509
BLDG MAINTENANCE SERVICES
2013 Total Budget $50,500.00
YTD Actuals $0
Remaining Encumbrances $0
Balance $50,500.00
This Purchase $23,640.00
Remaining Budget $26,860.00
Memorandum
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Summary:
Originally, the City of Evanston selected the Andover (Schneider) BAS as the
successful low bidder in a competitive bidding process. Schneider supports open
protocol so that its software and equipment can work with all types of HVAC equipment
like the equipment types the City of Evanston currently has in service. This flexibility
eliminates the need for additional software and equipment interfaces. Additionally,
Schneider is generally backwards compatible so that its software and equipment will
continue to work with much of the older equipment that the City has in service.
The BAS system allows Facilities Management staff to view operation of the HVAC
systems at each location from a workstation in the Facilities Management office. It also
allows staff to adjust the HVAC systems as requested by the building manager or to
resolve problems remotely without actually visiting the facility. These systems save
time, energy and increase the efficiency of the equipment.
Attachments:
Schneider Electric Service Agreement
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Schneider Electric | Buildings Business
17475 Palmer Blvd.
Homewood, IL 60430 USA
Tel. +1 708-271-4700 Fax +1 708-271-4701
www.schneider-electric.com/buildings
Date: Jan. 30th, 2013
Site Name: City of Evanston
RE: Andover Controls System Full Service Agreement
Thank you for the opportunity to present you with a proposal for a service agreement with Schneider
Electric. Service agreements are an excellent way to maximize the value of your building and the
systems installed in it. Our service agreements are designed to continually meet the dynamic and
changing needs of your business and the facilities that support them. By investing in a service
agreement, you can take advantage of the features and functionality in your system and receive the full
value it was designed to deliver.
Please review the enclosed proposal and I will call you to follow up and answer any questions you may
have. We look forward helping you to achieve success in your business.
Sincerely,
Gary E Bjankini
Service Account Representative
Schneider Electric
708-899-4841 cell
708-271-4841 direct
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BAS CONTROLS MAINTENANCE SUMMARY
City of Evanston
Scheduled Inspections: Schneider Electric will provide 9 (8) hour-site inspections per year.
The maintenance tasking procedures, which our technicians precisely follow, are based on the
equipment manufacturers and Schneider Electric’s recommendations, equipment application and our
extensive experience.
Service Procedures for TAC Equipment and Peripherals Devices:
1. Andover Equipment
All Andover Controllers will be checked accordingly to manufacturers’ specifications. All power supply
and input rail voltages will be checked for proper ranges. CX batteries are to be replaced per the
manufacturer’s recommendations.
2. Panels
The interior of the Andover Control Panels will be checked for dust and debris and cleaned. The TAC
workstation will be checked for dust build-up and cleaned.
3. Temperature Sensors; Space Duct and Well
All temperature sensors are checked by software and or handheld indicator to verify the actual
temperature.
4. Humidity Sensors
All humidity, CO2, CO, and Smoke sensors will be checked by the manufactures specifications. A
hand held indicator/calibrator or test kit will be used to test and calibrate, if necessary.
5. Transducers and Safety Devices
The pressure for each transducer will be checked at the field panel and compared to the reading at the
device. Transducers shall be tested for proper operation and calibration in relation to the device they
are controlling. I.e. valves, dampers, etc. Low Limit Thermostats will be tested. High and Low Static
safety devices will be checked.
6. Chillers and Boiler Software
A Schneider Electric Technician will observe the operation of these systems. The set point to the
temperature reading for chilled water; hot water for the converter and perimeter will be examined.
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7. Supply Fan Software
The operation of each supply fan will be observed by a Schneider Electric Technician. Each set point
in respect to the temperature reading or static pressure for the discharge air, mixed air, return air, hot
deck, cold deck, space temperature and fan static will be examined, if applicable.
8. Mixed Air Control
A Schneider Electric Technician will visually check position of fan dampers. Schneider Electric will
monitor mixed air temperature and change mixed air temperature to watch modulation of dampers.
9. Supply Fan Status Devices
A Schneider Electric Technician will shut off each individual fan and verify that Andover has checked a
loss of airflow. If the Status device does not respond, an Schneider Electric Technician will calibrate to
check and adjust the cut off set point, then test it again.
10. Pump Status Devices
A Schneider Electric Technician will shut off one pump at a time. The Andover software will be
checked to see if it received a loss of water flow. If needed, the device will be calibrated and the test
will be performed again.
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Full Agreement Overview
City of Evanston
Corrective Maintenance and Component Replacement Coverage: The main objective of this
service agreement is to ensure your TAC system and equipment operates with optimal efficiency.
During the course of executing the maintenance tasking procedures, our technicians are trained to
identify impending problems and repair them before they cause unplanned downtime.
Remote Technical Service Support: Includes support over the telephone during normal business
hours: Monday – Friday 8 am - 5 pm. This will provide engineers priority access to remote technical
support personnel when they are unsure of system operation or detect a problem.
Off-Hours Technical Telephone Support: Includes support over the telephone after hours Monday
through Friday, Saturday, Sunday and Holidays if no physical response if required.
Demand Service Call Coverage: Beyond the scheduled inspections, Schneider Electric will provide
scheduled demand service calls during normal business hours Monday – Friday 8 am - 5 pm, to
minimize downtime.
Emergency Call Coverage: Even with the comprehensive care provided in this program, occasional
failures can occur. Schneider Electric will be available for emergency response between scheduled
visits, Monday through Sunday, including holidays, 24 hours per day, to minimize downtime.
Emergency after hours calls are priced at a discount to you with this contract. The additional charges
for emergency calls will be billed at the premium rate less the preferred hourly rate.
Database Protection: Schneider Electric will back up your system files and database during each
quarterly scheduled service visit. A copy of this backup will be stored on-site as well as at Schneider
Electric’s branch location. Scheduled database back-ups are designed to significantly reduce
downtime in the event of a database or hardware failure.
Service Documentation: We will document all scheduled and unscheduled service work showing the
time, date, name of service technician, and equipment identification and brief description of work.
Hardware Repair Service: There is no charge to replace any worn, failed or doubtful component listed
on the attached equipment list during normal or off business hours.
Software Revisions: Any minor software revision requested to original installed points will be
programmed by Schneider Electric Software specialists at no additional charge. Major changes will be
charged per quote at the Schneider Electric preferred hourly rate.
Performance Assurance Program: Schneider Electric will meet with you annually or more frequently
upon request, to evaluate and make modifications, if necessary, to this maintenance program in order
to ensure that it continues to meet both your business and technical requirements.
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BAS Work Description Summary
Procedure #1: Service Maintenance for Host Computer Workstation
Task
Hardware: Apply hardware firmware updates
Hardware: Check cable connections
Hardware: Check hardware for signs for preemptive failure
Hardware: Restart System
Operating System: Apply Windows Updates
Operating System: Apply Service Packs
Operating System: Check system logs
Operating System: Check memory resource allocation
Operating System: Check disk resource allocation
Operating System: Defragment disks
*Anti-Virus: Verify definitions
*Anti-Virus: Run full system scan
* If Anti-Virus is not installed or current, Schneider Electric can install, renew and maintain existing or
new Anti-Virus software at an additional cost.
Procedure #2: Service Maintenance for Schneider Electric Controller Taps / Modems
Task
Check operation of TAP and modem communication
Check all cables and connectors
Connect to all nodes on the Controller and Sub LAN to
record functional abnormalities
Check and verify third party communication software via dialing
into site
Complete report
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Procedure #3: Review of System Operation
Task
Check alarm file and PC summary for any points in alarm mode
Check PC summary for points in test mode
Check PC summary for points in manual mode
Check PC summary for any ‘old data’
Check PC summary for any points inhibited
Check messages file for the following message types:
Command errors, Test on / off points, Manual on / off,
Station restore, Host / Link / PC / LAN reconfigure
Station Save on each controller and create backup of system
(archive files)
Complete report
Procedure #4: Service Maintenance for Temperature and Humidity Calibration
Task
Prior to any work being executed, Schneider Electric will seek
approval from maintenance operator
Schneider Electric will coordinate with operator to determine any
problem areas
Once the operator has submitted temperature / humidity problem
list, Schneider Electric will verify readings
Schneider Electric will place certified thermometer / % RH meter
at location of sensor
Allow settling time before taking final reading
Compare actual measured reading to controller reading
Record offset of point
Verify and adjust to within 1 degree or 5% of % RH
Check system is fully operational and acknowledge any alarms
Complete report
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Procedure #5: Service Maintenance for Power Fail Restart Sequences
Task
Prior to any work being executed, Schneider Electric will seek
approval from maintenance operator
Make notation of existing controller set points
Verify Event Sequence (Create this sequence if it does not exist)
Make necessary changes to Event Sequence for proper restore
action
Complete report
Required equipment: Computer
Procedure #6: Service Maintenance for DDC Controllers
Task
Prior to any work being executed, Schneider Electric will seek
approval from maintenance operator
Check all DC and AC Power supplies for proper voltage levels
Verify controller operation and communication on LAN
Visually inspect circuit boards
Clean Controller Panel
Verify panel I/O schedule is correct
Inspect panels, cabling and connections for damage and
corrosion
Complete report
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Maintained TAC Equipment
City of Evanston
Schneider Electric will check those field devices, controllers, and network elements as indicated below.
This is recommended for all sites to maintain original condition of installed and commissioned systems.
This is accomplished by providing the necessary testing and calibration, identifying defects and
potential problem areas, and reducing the likelihood that emergencies will occur.
QUANTITY EQUIPMENT DESCRIPTION LOCATION
01 CX9900 w/Modem Master Controller Levy Senior Center
01 LCX810 Infinet Controller Levy Senior Center
43 TCX865 Infinet Controllers Levy Senior Center
03 TCX845 Infinet Controllers Levy Senior Center
01 CMX240 w/Modem Master Controller Chandler-Newberger
04 TCX851 Infinet Controllers Chandler-Newberger
05 TCX865 Infinet Controllers Chandler-Newberger
04 EMX155 Expansion Modules Chandler-Newberger
01 EMX150 Expansion Module Chandler-Newberger
01 AC256 w/Modem Master Controller Robert Crown Ice Arena
01 IOU Board Input/Output Controller Robert Crown Ice Arena
01 CX9900 w/Modem Master Controller Firehouse # 3
02 LCX810 Infinet Controllers Firehouse # 3
14 I2865 Infinet Controllers Firehouse # 3
01 TCX852 Infinet Controllers Firehouse # 3
02 EMX160 Expansion Modules Firehouse # 3
01 EMX150 Expansion Module Firehouse # 3
01 CX9900 NetController Boiler Room
01 PS120/240-AC85 Power Supply Boiler Room
01 I2814 Infinet Controller Boiler Room
01 CX9900 NetController 8 Nodes Fleetwood Jordain
02 I2920 Infinet Controllers Fleetwood Jordain
02 I2810 Infinet Controllers Fleetwood Jordain
01 BCX1 Master Controller Civic Center Cooling Twr
01 I2814 Infinet Controller Civic Center Cooling Twr
01 I2810 Infinet Controller Civic Center Cooling Twr
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QUANTITY EQUIPMENT DESCRIPTION LOCATION
01 bCX9640 Master Controller Firehouse #5
14 I2865 Infinet Controller Firehouse #5
02 I2810 Infinet Controller Firehouse #5
01 I2857 Infinet Controller Firehouse #5
01 I2920 Infinet Controller Firehouse #5
01 I2814 Infinet Controller Firehouse #5
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FULL SERVICE AGREEMENT SUMMARY
City of Evanston
Emergency calls after hours are priced at a discount to you with this contract. The additional
charges for emergency calls will be billed at the premium rate less the preferred hourly rate.
Includes 9 – (8) hour scheduled maintenance visits by a Schneider Electric Technician,
Programmer, Network Specialist, or other technical Schneider Electric resource as appropriate
for task completion.
Beyond the scheduled inspections, Schneider Electric will provide scheduled demand service
calls during normal business hours Monday – Friday 8 am - 5 pm, to minimize downtime.
There is no charge to replace any worn, failed or doubtful component listed on the attached
equipment list during normal or off working hours.
No corrective measures or repairs will be performed without Owner authorization to proceed.
Includes unlimited technical phone support during normal and off business hours.
Master controller backup batteries are included in the agreement and are replaced per the
manufacturer’s recommendations.
A Schneider Electric I.T. representative will be scheduled quarterly for on-site backups. The
backups are put on DVD and kept off-site in Schneider Electric storage.
All off-site hour activities will be documented and communicated for owner tracking.
Purchaser agrees to pay the seller in advance the sum of $1,970.00 per Month throughout the
terms of this agreement.
Full Service Agreement Annual Pricing for year $23,640.00
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CUSTOMER ACCEPTANCE
City of Evanston
This agreement shall remain in effect for the period of January 1, 2013 through December 31, 2013 from the
date of acceptance and shall be renewable upon the authorization of both parties. Schneider Electric
Buildings Business may withdraw the above quotation if not accepted within thirty (30) days.
CITY OF EVANSTON ACKNOWLEDGES THAT HE/SHE HAS READ AND UNDERSTANDS THIS AGREEMENT, AND
AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. FURTHER, THE CITY OF EVANSTON AGREES THAT
THIS IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN THE PARTIES, WHICH
SUPERSEDED ALL PROPOSALS, OR PRIOR AGREEMENTS, ORAL OR WRITTEN AND ALL OTHER
COMMUNICATIONS BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT.
Seller’s Acceptance Owner/Authorized
Agent’s Acceptance
Schneider Electric
By: By:
Title: Title:
Date: Date:
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City of Evanston Name Service Agreement
TERMS AND CONDITIONS
A. Planned and / or routine maintenance services provided under this agreement will be performed during normal
working hours unless specifically stated in the contract.
B. The guarantees and services provided under the scope of this agreement are conditioned upon City of Evanston
operating and maintaining systems / equipment. City of Evanston will do so according to industry-accepted
practices and in consideration of our recommendations.
C. City of Evanston will provide and permit reasonable access to all covered equipment. Schneider Electric Buildings
Americas Inc. (hereinafter “Company") will be allowed to start and stop equipment as necessary to perform its
services and be permitted use of existing facilities and building services, after the technician has verbally notified
the City of Evanston that he has arrived on the premise.
D. The Company shall not be liable for any loss, delay, injury or damage that may be caused by circumstances beyond
its control including, but not restricted to acts of God, war, civil commotion, acts of government, fire, theft,
corrosion, floods, lightning, power fluctuations, freeze-ups, strikes, lockouts, differences with workmen, riots,
explosions, quarantine restriction, delays in transportation, shortage of vehicles, fuel, labor or materials, or
malicious mischief.
E. In the unlikely event of failure by the Company to perform the obligations in this contract, the Company’s liability is
limited to repair or replacement of product at its option, and such shall be City of Evanston sole remedy. Under
no circumstances will the Company be responsible for loss of use, loss of profits, increased operating or
maintenance expense, claims of City of Evanston tenants or clients, or any special, indirect or consequential
damages.
F. The agreement does not include responsibility for system, equipment and component obsolescence, electrical
failures or electrical wiring. Manual operation of equipment or systems is also excluded from this coverage, unless
clearly included by amendment.
G. The Company is not responsible for the removal or disposal of any hazardous materials or any cost associated with
those materials unless otherwise specified in this agreement. Any charges incurred for their proper disposal will be
born by the City of Evanston and will be incremental to the contract price.
H. This agreement does not include services occasioned by improper operation, negligence, vandalism, or alterations,
modifications, abuse, or misuse, or repairs to equipment not performed by the Company. Also excluded is the
furnishing of materials and supplies for painting or refurbishing equipment.
I. The Company shall not be required to furnish any items of equipment, labor, or make special tests recommended
or required by insurance companies, federal, state, municipal or other authorities except as otherwise included in
this agreement.
J. In the event either party must commence a legal action in order to enforce any rights under this contract, the
successful party shall be entitled to all court costs and reasonable attorney’s fees as determined by the court for
prosecuting and defending the claim, as the case may be. Venue for any and all disputes shall be in Dallas, Texas.
This agreement shall be governed by the laws of the State of Texas including the Texas rules of conflict of law.
K. The Company shall not be liable for the operation of the equipment nor for injuries to persons or damage to
property, except those directly due to the negligent acts or omissions of its employees and in no event shall it be
liable for consequential or speculative damages. The Company shall not be liable for expense incurred in removing,
replacing or refinishing any part of the building structure necessary to the execution of this agreement. The
Company shall not be held liable for any loss by reason of strikes or labor troubles affecting its employees who
perform the service called for herein, delays in transportation, delays caused by priority or preference rating, or
orders or regulations established by any government, authority, or by unusual delays in procuring supplies or for
any other cause beyond its reasonable control.
L. Only the Company’s personnel or agent are authorized to perform the work included in the scope of this
agreement. The Company may, at its option, cancel its obligations under this agreement should non-authorized
individuals perform such work.
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M. This agreement and all right hereunder shall not be assignable unless approved by the Company in writing.
N. In the event of additional freight, labor, or material costs resulting from City of Evanston request to avoid delays
with respect to equipment warranties, or accelerated delivery of parts and supplies, City of Evanston agrees to
pay these additional costs at the Company’s currently established rate.
O. The Company’s scope of work shall not include the identification, detection, abatement, encapsulation or removal
of asbestos or products or materials containing asbestos or similar hazardous substances. In the event the
Company encounters such material in performing its work, the Company will have the right to discontinue work
and remove its employees until the hazard is corrected by City of Evanston or it is determined no hazard exists.
P. This agreement contains the entire contract and the parties hereby agree that this agreement has been agreed to
and the entire agreement is then accepted and approved by an authorized person for both parties, and no
statement, remark, agreement or, understanding, oral or written, not contained herein, will be recognized or
enforced.
Q. This agreement does not include the disposal of hazardous waste.
R. City of Evanston agrees that in the event that there shall have been passed a federal and / or state law, which
shall compel the Company to contribute to a federal and / or state health plan for its employees, then the terms o f
this agreement shall be subject to adjustment to the extent that the cost of such mandated contributions increase
the Company’s cost to perform this contract.
S. City of Evanston acknowledges and agrees that any purchase order issued by City of Evanston, in accordance
with this agreement, is intended only to establish payment authority for City of Evanston internal accounting
purposes. No purchase order shall be considered to be a counteroffer, amendment, modification, or other revision
to the terms of this agreement. No term or condition included in the City of Evanston purchase order will have
any force or effect.
T. The Buyer acknowledges that the Company’s employees are valuable assets to the Company. The Buyer agrees to
pay the Company an amount equal to 12 months of salary for each of the Company employees who worked at City
of Evanston facility that is then hired by City of Evanston at any time during the term of this agreement and for
six months thereafter. In addition, City of Evanston agrees to reimburse the Company for all costs associated
with any training the Company provided to such employees during the three years before the date City of
Evanston hires such employees.
U. This master service agreement will be for a term of one (1) year from the date hereof and from year to year
thereafter until terminated. Either party may terminate this agreement at any time with 90 days written notice,
with or without cause, provided, however, that if City of Evanston cancels this agreement without due cause
during the term of this agreement, City of Evanston shall pay the Company 25% of the annual price in addition to
any previous amounts paid. The annual price of the service agreement shall be escalated at the anniversary of this
agreement to reflect increases in labor and material costs as well as system expansion.
V. This agreement excludes repair of pre-existing conditions that are required to place this equipment into proper
operating condition upon acceptance of this agreement.
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For City Council meeting of March 11, 2013 Item A3.8
Business of the City by Motion: Renewal of Siemens Building Automation Service
Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Douglas Gaynor, Director Parks/Recreation and Community Services
Paul D’Agostino, Superintendent, Parks/Forestry and Facilities Mgmt.
Subject: Renewal of Building Automation Service Agreement for 2013 with
Siemens
Date: March 1, 2013
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one-year
renewal of the 2013 annual sole source service agreement for the Building Automation
System (BAS) at the Police Headquarters/911 Center with Siemens Building
Technologies, Inc., 585 Slawin Ct., Mount Prospect, IL 60656, for all hardware /
software and maintenance service visits for the period January 1, 2013 to December 31,
2013 with optional 2 year renewals. Costs are to be paid from the 2013 approved
budget line items in both Facilities Management and E911. The total cost of the 2013
service agreement is $25,022.
Funding Source:
Funding is provided by the following business units:
Location Start Date: End Date Cost
Business
Unit
Object
Code %
Police / Fire
Headquarters 01/01/2013 12/31/2013 $15,013.00 3807 62225 60%
911 Center 01/01/2013 12/31/2013 $10,009.00 5150 62509 40%
Total Cost $25,022.00 100%
Memorandum
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Summary:
The BAS system allows Facilities Management staff to view operation of the HVAC
systems at each location from a workstation in the Facilities Management office. These
systems provide the latest in building automation and keep City facilities running at peak
performance with the latest in energy efficiency technology. It also allows staff to adjust
the HVAC systems as requested by the building manager or to resolve problems
remotely without actually visiting the facility. These systems save staff time, reduce the
City’s carbon foot print and greatly increase indoor comfort.
2013 is the 1st year of a 3 year hardware upgrade for the system. All system hardware
will be upgraded and phased in over a three year period. All costs for the upgrade will
be absorbed within the normal service agreement costs over this period. The current
facility BAS hardware has limited availability, is no longer produced (since 2008) and
will eventually not be supported. This hardware upgrade is the basis for the 10%
increase in price over the FY 2012 contract.
Attachments:
Siemens 2013 Building Automation Contract.
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Advantage Services®
Agreement for: City of Evanston Police Department and 911 Facility
Site location: 2100 Ridge Avenue, Evanston
2/1/2013
s
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Siemens Industry, Inc. 2/1/2013 Page 2
1 Overview
_____________________________________________________
1.1 Executive Summary
You have made a significant investment in your facility and its complex technical systems which are critical to
the profitability and productivity of your overall operation. The existing Building Automation System actively
controls the following building equipment:
All Air Handling & Ventilation Systems
HW / CHW Pumps
Continuous Monitoring of System Alarms
Siemens service coverage levels are identified below and consist of preventive maintenance and software
updates. All Software Revisions are provided to prevent system obsolescence, maintain system performance,
and minimize your energy spend. All regular maintenance and service tasks will be provided throughout the
year as needed to maintain the performance of the Building Automation and System.
This Service Agreement has been specifically developed to support your unique facilities, and the services
provided herein will help you in achieving your facility goals.
_____________________________________________________
1.2 Siemens Capabilities & Commitment to Our Customers
Siemens Industry, Inc. is the leading single-source provider of cost-effective facility performance solutions for
the comfort, life safety, security, energy efficiency and operation of some of the most technically advanced
buildings in the world. Siemens is pleased to offer this proposal for technical support services to your facility.
For more than 150 years, Siemens has built a culture of long-term commitment to customers through
innovation and technology. We are confident that we have the capabilities to meet your critical facility needs
today and in the future, and we look forward to the opportunity to serve you.
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1.3 Building Automation Services
1.3.1 Technical Support Services
Emergency Online/Phone Response is provided Monday through Sunday, 24x7. System and software
troubleshooting and diagnostics will be provided remotely to enable faster response to emergency service
requests and to reduce the costs and disruptions of downtime. Siemens will respond within (4) hours or
sooner, upon receiving notification of an emergency, as determined by your staff and Siemens. Where
applicable, Siemens will furnish and install the necessary online service technology to enable us to remotely
dial into your system, through a dedicated telephone line that will be provided by the facility. Where remote
access is not available to the system, Siemens will provide phone support to your staff to assist in their onsite
troubleshooting and diagnosis. If remote diagnostics determine a site visit is required to resolve the problem,
a technician can be dispatched.
Emergency Onsite Response: Emergency Onsite Response will be provided to reduce the costs and
disruptions of downtime when an unexpected problem does occur. Siemens will provide this service between
scheduled service calls and be onsite by the next business day, upon receiving notification of an emergency.
Critical emergencies, as determined by your staff and Siemens, are failures at a system or panel level that
would result in the loss of the operation of an entire section of a building or place the facility at high risk. Non-
emergency conditions, as determined by your staff and Siemens, are failures at an individual component level
resulting in minimal impact to the overall operation of the facility. Non-emergency conditions, as determined
by your staff and Siemens, may be incorporated into the next scheduled service call. Emergency on-site labor
will be provided and billed at the prevailing discounted rate.
Controller Analysis & Optimization: Through Controller Analysis & Optimization, we ensure reliable and
optimized performance of your BAS Terminal Equipment Controllers throughout your HVAC system. You will
realize a more comfortable and productive environment and will benefit from lower energy consumption
through more efficient equipment usage. Terminal equipment can by their nature under perform due to a
number of reasons; mechanical, electrical, control settings, building use and climatic conditions. Through the
use of the Controller Analysis Program (CAP) and / or other tools we can pinpoint which systems have possible
air flow or temperature control problems.
Preventive Maintenance: Siemens will provide onsite preventive maintenance inspections (4-5) times
throughout the year on the Building Automation System. All inspections will be scheduled in advance with
your engineering staff. Adjustments to scheduled inspections will be coordinated and agreed upon by all
parties. All onsite inspection activities will be documented and reviewed as needed.
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Staff Training and Operator Coaching: Siemens will provide onsite training and systems consulting during
our regularly scheduled inspections to review operational sequences, software enhancements, new system
capabilities, or other system related issues. Ongoing staff training is essential in achieving full use of the
systems operational capabilities, managing staff turnover, and minimizing system failures. We will meet with
your staff on an ongoing basis to evaluate the effectiveness of these services.
Business Protection & Recovery Services. Through this service we help protect your HVAC Control Systems
vital databases of business information from unforeseen and costly catastrophic events (lightning strike,
electrical power surge, hard drive or controller failure, flood, physical damage, etc.). Siemens will perform
scheduled back-ups for your PC based workstation database & graphics and / or field panel databases and
provide safe storage of this critical business information. Should a catastrophic event occur, we will respond
onsite (or online if such service is included in this proposal) to reload the databases and system files from our
stored backup copy, to restore your operation as soon as possible. The Apogee database and all applications
are fully maintained by Siemens. We will provide advanced diagnostics and troubleshooting through our
Corporate Field support team to assist in the resolution of Apogee software based issues.
Network Analysis & Optimization: Through this service we will ensure reliable communication throughout
your Building Automation System. We will coordinate with your IT Network staff/provider to verify the
appropriate connectivity is maintained. Ongoing maintenance of your IT network including routers, switches,
and hubs is the responsibility of your staff/provider. Siemens will provide preventive maintenance in
accordance with a program of routines as determined by our experience, equipment application and location.
The field hardware included under this service will be based on the BAS System profile effective 9/1/2011.
Repair & Replacement Services. To reduce the effects of unbudgeted repairs, Siemens will provide labor and
/ or materials to repair or replace failed or worn components to maintain your system in peak operating
condition. Components that are suspected of being faulty may be repaired or replaced in advance to minimize
the occurrence of system interruptions. Repair and replacement of all BAS Panels identified on the List of
Maintained Equipment devices are included. All external sensors/actuators/end devices will be repaired or
replaced and invoiced at the preferred discounted rates.
Software Analysis & Optimization: Through Software Analysis & Optimization, Siemens will help ensure that
software changes made by your staff are clear and consistent. We will address any software problems that
would negatively impact system performance. We will address any programming errors, failed points, points
in alarm, unresolved points or points in operator priority, both at the front end workstation and at the field
panel. This will increase system efficiency, assure compliance to specified conditions, and reduce the risk of
costly and disruptive system problems. We will perform this service using onsite visits and / or remote services
(if applicable).
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1.3.2 System Performance Updates & Upgrades
Software Updates. Through this service, you will benefit from new features and enhancements that will
improve building operations, take advantage of the latest version changes, while extending the life of your
investment. Siemens will provide you with software and documentation updates to your existing APOGEE
software as they become available (approximately annually).
All documentation including system training will be provided to familiarize you with the new features and
their associated benefits. These updates deliver the benefits of Siemens Industries commitment to
compatibility by design, a commitment unique in our industry.
Hardware Updates. Through this service, your field hardware will be upgraded and replaced with the latest
revision to prevent system obsolescence. The existing MBC panels have been retired from production since
2008 with limited availability of spare parts. You will benefit from new features and enhancements that will
improve building operations, take advantage of the latest version changes, while extending the life of your
investment. Siemens will provide all design engineering, field panel hardware, database conversion, and verify
the sequence of operation for all BAS systems upgraded over the term of this agreement. All existing critical
MBC Hardware serving the Police and 911 Facility will be upgraded and phased in over the three year term of
this agreement. All labor associated with hardware upgrades will be provided during normal working hours.
BAS Field Hardware Updates.
System Name Name Description Existing Panel#
Year 1 Upgrades
BAS node 3 BLN node 3 911 Penthouse Mech Rm MBC 3
BAS node 4 BLN node 4 911 Bsmt Chiller Room MBC 4
Year 2 Upgrades
BAS node 2 BLN node 2 911 Mech Room MBC 2
BAS node 5 BLN node 5 911 AH5 Mech Room MBC 5
Year 3 Upgrades
BAS node 6 BLN node 6 911 Boiler Room MBC 6
BAS node 9 BLN node 9 911 Bsmt/Garage MBC 9
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Maintained Equipment Table
Siemens Industry, Inc.
Service Agreement List of Maintained Equipment
Equipment
Category
Equipment
SubCategory Equipment Qty Serial
Number Location Mfg/Model
Control
Systems -
Summary
Level
Data
Protection &
Data
Recovery
Apogee 3.11 B/U
on-site 1
Services (quarterly): Data Protection & Recovery Services, Software revisions
Control
Systems -
Summary
Level
Data
Protection &
Data
Recovery
RENO Paging
Application 1
Services (quarterly): Data Protection & Recovery Services, Software revisions
BAS
SERVER
Workstation
PC DELL 1
Services (six times per year) Preventative Maintenance, Hardware included
Field
Hardware
BAS
Controller
Modular Building
Controllers 6 *
Services (six times per year): Preventative Maintenance, Repair labor provided during PM
inspections
Field
Hardware
FLN
Controller
Terminal
Equipment
Controller
69
Services (six times per year): Preventative Maintenance, Repair labor and Material excluded
Field
Hardware AHU Controls Pneumatic
Electronic Controls Misc.
Services (annually): Preventative Maintenance, Repair labor provided during PM inspections
* New Controller hardware to be installed per the table on page 6
* (2) Existing Controllers to be upgraded each year with new hardware/firmware
** Excludes dampers and valve bodies. Damper and valve actuators are included
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Discounted Labor & Material Pricing
As a Service Agreement customer with an active contract, you will receive the benefit of a discount from our
standard labor rates and material prices. Standard rates and preferred customer rates are documented below.
Siemens Industry, Inc.
Field Service Labor Rates - Chicago Area
Rates effective from January 1, 2013 through December 31, 2013
Please note: Rates shown are for the period referenced above but are subject to change without notice.
Standard
Labor Rates:
Straight Time
(M-F 7 AM to 5 PM)
excl. Holidays
Regular Overtime
(M-F 5 PM to 7 AM, & Sat)
excl. Holidays
Sundays & Holidays
Automation
Specialist
$175.00 $228.00 $280.00
Electrical
Technician
$184.00 $240.00 $295.00
Fire Safety
Specialist
$160.00 $208.00 $256.00
Security
Specialist
$160.00 $208.00 $256.00
Engineer
$196.00 $255.00 $314.00
Energy Engineer
$204.00 $265.00 $326.00
Electrical Engineer
$204.00 $265.00 $326.00
Mechanic
$177.00
$230.00
$283.00
Customers with an active Service Agreement will be eligible for the preferred customer labor rates listed below.
Preferred Customer
Labor Rates:
Straight Time
(M-F 7 AM to 5 PM)
excl. Holidays
Regular Overtime
(M-F 5 PM to 7 AM, & Sat)
excl. Holidays
Sundays & Holidays
Automation
Specialist
$159.00 $207.00 $255.00
Electrical
Technician
$167.00 $217.00 $267.00
Fire Safety
Specialist
$145.00 $189.00 $232.00
Security
Specialist
$145.00 $189.00 $232.00
Engineer
$178.00 $232.00 $285.00
Energy Engineer
$185.00 $241.00 $296.00
Electrical Engineer
$185.00 $241.00 $296.00
Mechanic
$161.00
$209.00
$258.00
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Material Rates: Customers with an active Service Agreement will benefit from a discount percentage off the
standard pricing for Siemens Industry Inc. – BT Division products. Customers without a Service Agreement will
pay standard pricing for Siemens Industry Inc. – BT Division products.
Straight rate 7 a.m. – 5 p.m. Monday – Friday except Holidays.
Service for customers with a Service Agreement involving travel to the customer site will incur a two hour
minimum labor charge plus a flat $75.00 Trip Charge (no additional mileage charges apply).
Service for customers without a Service Agreement involving travel to the customer site will incur a four hour
minimum labor charge plus a flat $75.00 Trip Charge (no additional mileage charges apply).
On-line diagnostic and other remote services, as well as consulting services provided by phone, will be
charged at the engineering rate with a one hour minimum.
Customers with a current Service Agreement will receive a discount of 40% less 20% off list on standard
catalog pricing for Siemens Industry Inc. – BT Division products except products listed in the catalog with the
@ sign are limited to a 40% discount.
Customers without a current Service Agreement will receive a discount of 30% off list on standard catalog
pricing for Siemens Industry Inc. – BT Division products.
Fire alarm products from EST will be charged at list price less 20% for our Fire Service Agreement customers
and list price for all other customers.
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2 Siemens Industry, Inc.
2.1 Signature Page and Investment
By and Between:
Siemens Industry, Inc. City of Evanston
585 Slawin Court 2100 Ridge Avenue
Mount Prospect, IL 60656 Evanston, IL 60201
Services shall be provided at the City of Evanston Police 911 Headquarters, Evanston, IL.
Siemens Industry, Inc. shall provide the services as outlined in the attached proposal dated 2/1/2013
and the attached terms and conditions.
Duration: This contract is an original one year contract with (2) optional one year renewal
terms per the pricing schedule below.
Investments:
Proposal accepted by: Proposal submitted by:
City of Evanston John C. Dwan
Authorized Representative Account Executive
Siemens Industry, Inc.
_____________________________ _____________________________
Signature Date Signature Date
Approved for Siemens Industry, Inc.
by:
P.O.#________________________ Paul Hayes
Zone Manager
____________________________
Signature Date
Effective Date: 1/01/2013 to 12/31/2013 $25,022.00 annually paid $6,255.50 quarterly
Optional Years:
Effective Date: 1/01/2014 to 12/31/2014 $25,824.00 annually paid $6,456.00 quarterly
Effective Date: 1/01/2015 to 12/31/2015 $26,760.00 annually paid $6,690.00 quarterly
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3. Terms and Conditions
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For City Council meeting of March 11, 2013 Item A4
Business of the City by Motion: Change Order #1 - Civic Center Washroom
Renovation Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director Parks, Recreation and Community Services
Paul D’Agostino, Superintendent Parks, Forestry and Facilities
Stefanie Levine, Assistant Superintendent Parks, Forestry and Facilities
Subject: Change Order #1 for the 2012 Washroom Renovation Project at Lorraine
H. Morton Civic Center, Bid #12-137
Date: March 11, 2013
Recommended Action:
Recommend approval of change order #1 in the amount of $59,262 for the 2012
Washrooms Renovation Project at the Lorraine H. Morton Civic Center (LHMCC). After
absorbing the project’s remaining allowance for unforeseen conditions, t his change
order will increase the current contract amount from $284,880 to $344,142.
Funding Source:
2013 CIP account #415175: $415,000
Summary:
During demolition of the LHMCC’s third and fourth floor men’s washrooms, deteriorated
slab conditions were discovered. A substantial portion of the fourth floor’s structural slab
has delaminated at the base, exposing severely corroded structural expanded metal
mesh. This condition has compromised the slab’s structural integrity and must be
repaired before any construction can continue . The project’s consulting architect and
structural engineer have reviewed the existing condition in detail with the assistance of
the construction contractor and recommend that the existing slab be abandoned in
place and permanently supported with the installation of a separate structural system
consisting of steel joists and metal decking.
The recommended structural repair is complex in nature and will involve a number of
components and subcontractors including steel fabricators, masons, concrete installers,
electricians and plumbers. Lead time for the structural steel which must be fabricated for
this purpose is currently estimated at five days. Due to the time required to determine
the repair methodology, procure the structural steel and install the repair, the overall
completion deadline for the project must be extended by seven weeks.
Memorandum
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The current construction contract contains a $25,000 allowance for unforeseen
conditions. A portion of this allowance ($10,191) has already been utilized for several
other items identified during the demolition process including removal of a substantial
amount of backfill found under the washroom’s raised floors. The total cost of the
recommended structural repair is currently estimated at $74,071. This estimate includes
firm pricing for all work with the exception of electrical relocations which have been
estimated at $3,000 as the precise origination and destination of these lines is currently
not known. As a result, the recommended change order for this work is $59,262 (total
estimated cost minus the $14,809 remaining allowance balance). Potential additional
costs for the electrical relocations will be addressed through a separate change order if
they exceed the contractor’s current time and material estimate.
Please note that the wall separating the third floor restroom from the south elevator
shaft will be partially removed during this repair. As a result, the south elevator will need
to be closed during portions of this work.
A summary of GA Johnson & Son’s base contract and change orders is as follows :
Item Contract Deadline Amount
Base Contract April 15, 2013 $284,880.00
Change Order #1 June 3, 2013 $59,262.00
Total to Date Including Change Order June 3, 2013 $344,142.00
Project Budget Breakdown
Item Amount
CIP Funding $415,000.00
* Remaining encumbrances -$295,222.00
Recommended change order -$59,262.00
Remaining Balance $60,516.00
* Remaining encumbrances include pending fees to the project’s consultant and
construction contractor. Additional consultant fees to address design of this repair are
anticipated but unknown at this time.
Staff recommends approval of the above stated change order. Copies of the
contractor’s proposal, a photograph of the delaminated slab and the consulting
architect’s summary memorandum are attached for your reference. Please note
Facilities Management has reviewed visible floor slabs in other areas of the south wing
in an effort to identify whether or not this condition is isolated or more widespread. Staff
inspections suggest that the structural deficiencies identified above appear to be
isolated to this slab and related to long term water damage.
Attachments:
Contractor’s proposal
Photograph of existing slab
Consulting architect’s summary memorandum
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7For the City Council Meeting of September 20, 2010
2nd Quarter Financial Report
For City Council meeting of March 11, 2013 Item A5
Business of the City by Motion: Fiscal Year 2012 Year-End Financial Report
For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager and Chief Financial Officer
Louis Gergits, Finance Manager
CC: Wally Bobkiewicz, City Manager
Subject: Year-End Financial Report for Fiscal Year 2012
Date: March 11, 2013
Recommended Action:
Staff recommends City Council accept and place the Year-End FY 2012 Financial
Report on file.
Funding Source:
N/A
Summary:
The City ended Fiscal Year 2012 in stable financial condition. The City’s financial
performance is the result of revenues remaining relatively consistent with budget targets
and expenditures being held below budgeted levels.
Attached are summaries of the City’s funds for FY 2012. The FY 2012 year-end
financial report includes unaudited figures which may be subject to change, as final
receivable and payable entries are made . In reviewing this report, please note the
following:
1. A majority of the revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however, some revenues are recorded at the
time of notification of the revenue being earned by the City (sales, income,
telecommunications taxes, etc).
2. State revenue sources are delayed by one to three months based on the revenue
source in question.
3. While some revenues are received on a monthly basis, other revenues are
received less uniformly throughout the year. An example is property taxes, which
are billed bi-annually and then distributed by the County as payments are
Memorandum
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received. This disbursal method contrasts with other revenue sources such as
sales taxes, which are collected by the State and distributed on a monthly basis.
4. Operating expenses, including payroll, are reported at the time they are incurred
during the year. At year-end, the City often receives invoices after the close of
the year, for services used or items purchased during the year. These expenses
are recorded into the previous year for which they were incurred.
5. Operating expenses are incurred on a uniform basis for items such as payroll,
utilities, fuel, etc., and on an as needed basis for supplies, equipment and
specific outsourced services.
The FY 2012 budget was amended in June. As part of this amendment, the General
Fund was revised to include a budgeted deficit of approximately $1.75M for FY 2012.
This budgeted deficit was attributable to General Fund transfers of $1.25M to the
Capital Improvement Fund and $500K to the Equipment Replacement Fund. As noted
above, in FY 2012 General Fund revenues remained relatively close to budget targets
and expenditures were held below budget. As a result, the General Fund closed FY
2012 with a smaller than anticipated deficit totaling $346K.
The General Fund began FY 2012 with an unrestricted fund balance of $18.4M. As
mentioned above, the General Fund closed FY 2012 with a deficit totaling $346K. Thus,
as of December 31, 2012, the General Fund ending fund balance was approximately
$18M which represents approximately 21.6% of the City’s general operating
expenditures. As a result, the City remains above the 8.3% minimum balance per the
Fund Reserve Policy. FY 2012 fund balance information for the General Fund is
provided in the table below:
It should be noted as of December 31, 2012, several funds are carrying negative fund
balances which could potentially impact the General Fund in the future if not addressed.
The major funds which could negatively impact the General Fund in the future include
the Insurance Fund, the Fleet Maintenance Fund, the Equipment Replacement Fund
General
Fund
Audited unrestricted, unassigned fund balance @ 12/31/11 $ 10,802,937
Audited unrestricted, assigned fund balance @ 12/31/11 $ 7,590,232
Total Unrestricted Fund Balance @ 12/31/11 $ 18,393,169
Unaudited General Fund revenues FY 2012 $ 83,181,202
Unaudited General Fund expenditures FY 2012 $ 83,527,485
Unaudited net surplus (deficit) FY 2012 $ (346,283)
Estimated unrestricted, fund balance @ 12/31/11 $ 18,046,886
Estimated unrestricted, cash balance @ 12/31/11 $ 10,674,525
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and the Solid Waste Fund. The table below provides a summary of how these funds
could impact the fund balance in the General Fund:
12/31/2012
Unreserved
Fund Balance
General Fund $ 18,046,886
Insurance Fund $ (7,350,133)
Fleet (Fleet Maintenance) $ (83,836)
Fleet (Equipment Replacement) $ 588,828
Solid Waste Fund $ (1,479,735)
Effective General Fund Net Balance $ 9,722,010
The Insurance Fund negative balance is the result of claim reserves set up for potential
claims, which may be settled in the future for lesser amounts. The claim reserve is
usually set on a conservative basis, so that the City fairly discloses all potential
liabilities.
A brief summary of the other issues impacting our revenues and expenditures in the
General Fund and selected enterprise funds is provided immediately below.
General Fund Revenues:
Through year-end of FY 2012, General Fund revenues were $83,181,202 or 100.6% of
Fiscal Year 2012 Budget.
Through December 31, 2012 General Fund property tax revenue was
$12,420,307 or 101% of budget. The FY 2012 property tax revenues were
$123,921 above the budgeted target of $12,296,386.
State income tax was recorded in the amount of $6,476,173 through December
31, 2012, achieving 110.6% of the budget target for this revenue item. State
income tax is typically received in arrears by one or two months.
Regular sales tax revenue in FY 2012 was $8,761,641 or 95.1% of budget.
Home rule sales tax revenue in FY 2012 was $5,561,629 or 92.7% of budget.
Real estate transfer tax through December 31, 2012 totaled $2,026,863
achieving 117.5% of the budget target for this item. This includes large property
sales.
Through December 31, 2012, licenses, permits, and fees were approximately
121% of budget. Permit revenue was $5,484,249 or 149% of budget. In
comparison, license revenue is $3,683,805 or 101.1% of target budget.
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The major revenue sources which did not perform near budgeted levels were the
natural gas and cigarette taxes. Natural gas utility and home rule tax revenue
was $1,575,670 or 64.3% of budget. The lower than expected natural gas
distribution tax revenue is explained by the moderate winter experienced in the
northern Illinois area. Cigarette tax revenue was $205,249 or 42.3% of budget.
The lower than anticipated cigarette tax revenue could be explained by lower
demand due to health concerns or higher costs.
General Fund Expenditures:
General Fund expenditures through December 31, 2012 were $83,527,485 or 98.9% of
budget. A summary of departmental budgetary performance for FY 2012 is provided in
the section below:
Through December 31, 2012, legislative expenditures totaled $628,543 or 102%
of the budget target of $616,033. Legislative expenses are associated with the
City Council and City Clerk’s Office. Legislative expenses exceeded budget
primarily due to increased personnel expenses for the part-time Deputy Clerk
position which was added in June.
Through December 31, 2012, City Administration expenditures totaled
$1,606,510 or 86.5% of the budget target of $1,856,258. City Administration
expenses are associated with the City Manager’s Office.
Through December 31, 2012, Law Department expenditures totaled $978,867 or
98% of the budget target of $999,107.
Through December 31, 2012, Administrative Services Department expenditures
totaled $7,919,254 or 91.6% of the budget target of $8,643,197.
Through December 31, 2012, Community and Economic Development
Department expenditures totaled $3,093,549 or 98.3% of the budget target of
$3,148,339.
Through December 31, 2012, Police Department expenditures totaled
$25,400,515 or 102.6% of the budget target of $24,752,938. The unfavorable
expenditure variance in the Police Department (actual expenditures higher than
budget expenditures) is primarily attributable to higher than anticipated salary
and overtime expenses.
Through December 31, 2012, Fire & Life Safety Services expenditures totaled
$13,451,268 or 101% of the budget target of $13,314,621. The unfavorable
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expenditure variance in the Fire Department is primarily due to higher than
anticipated salary expenses and termination and sick leave payouts.
Through December 31, 2012, Health Department expenditures totaled
$2,231,646 or 92.4% of the budget target of $2,413,969.
Through December 31, 2012, Public Works Department expenditures totaled
$9,065,156 or 94.8% of the budget target of $9,559,460.
Through December 31, 2012, Parks, Recreation and Community Services
Department expenditures totaled $17,402,177 or 100.1% of the budget target of
$17,392,621.
Enterprise Funds:
The Parking Fund revenues for FY 2012 were $10,542,765 or 87.3% of budget and
expenditures were $10,772,777 or 70.6% of budget, resulting in a deficit of $230,012.
The year-end fund balance was $14,996,429.
The Water Fund revenues for FY 2012 were $19,606,467 or 104.5% of budget and
expenditures were $18,930,441 or 91.6% of budget, resulting in a surplus of $676,026.
The surplus is primarily due to higher than anticipated revenue from water usage. The
year-end fund balance was $8,923,014.
The Sewer Fund revenues for FY 2012 were $18,136,588 or 82.4% of budget and
expenditures were $17,508,339 or 81.6% of budget, resulting in a surplus of $628,249.
The year-end fund balance was $4,141,520.
The Solid Waste Fund revenues for FY 2012 are $4,715,172 or 94.1% of budget and
expenditures were $4,623,196 or 89.1% of budget, resulting in a surplus of $91,976.
The negative year-end fund balance was $1,479,735 and the negative cash balance
was $1,381,358.
Capital Improvement Projects:
The Amended FY 2012 Capital Improvements Plan, totaling $41,396,358 was approved
during the June 11, 2012 City Council Meeting. Through December 31, 2012, the City
expended $19,975,914 on FY 2012 capital projects. The complete 2012 Capital
Improvement Projects Report has been attached to this memorandum. A summary of
capital project spending through December 31, 2012 by fund is provided in the table
below:
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Other Funds:
The Library Fund revenues of $5,010,204 performed at 107.8% of budget through
December 31, 2012. Expenditures were $4,680,545 or 100.7% of budget, resulting in a
surplus and year-end fund balance of $329,659. It should be noted that Library Fund
revenues include a one-time transfer of assets from the General Fund totaling $521,920
(Library Gift Funds, Electronic-Payment Gift / Fine Accounts and Petty Cash). When
excluding this one-time transfer of assets, the Library Fund is showing a deficit and
negative fund balance of $192,261.
For FY 2012, the Homelessness Prevention and Rapid Re-Housing Program (HPRP)
posted revenues and expenditures of $83,648, and this grant funded program was
closed and fully expended in 2012.
The Neighborhood Stabilization Fund posted revenues of $8,141,970, which was
109.3% of budget and expenditures of $8,054,978 which was 108.1% of budget,
resulting in a surplus and year-end fund balance of $86,992.
The Motor Fuel Fund revenues of $1,823,379 performed at 95.9% of budget through
December 31, 2012. Expenditures were $2,018,443 or 90.2% of budget, resulting in a
deficit of $195,064. The MFT Fund had a deficit budgeted for FY 2012 totaling
$334,990. The year-end fund balance was $1,005,180.
Amended YTD Expenses
Funding Source FY 2012 12/31/2012
MFT Fund 1,400,000$ 1,181,453$
CDBG Fund 255,000 288,722
Economic Development Fund 160,000 -
Washington National TIF Fund 2,536,000 1,141,424
Howard-Hartrey TIF Fund 1,500,000 22,185
Southwest TIF Fund 580,000 -
Howard-Ridge TIF Fund 900,000 120,938
West Evanston TIF Fund 2,270,000 1,369,476
Capital Improvements Fund 14,650,358 5,418,535
Special Assessment Fund 1,155,000 1,741,501
Parking Fund 3,400,000 1,829,068
Water Fund 7,837,000 6,136,142
Sewer Fund 4,753,000 726,470
TOTAL 41,396,358$ 19,975,914$
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The Emergency 911 (E911) Fund revenues for FY 2012 were $1,017,447 or 98.4% of
budget. Expenditures were $1,047,211 or 82.7% of budget, resulting in a deficit of
$29,764. The fund had a deficit of $232,285 budgeted in FY 2012. The year-end fund
balance for the E911 Fund was $1,280,994.
The Special Service Area (SSA) #4 Fund revenues for 2012 totaled $361,472 or 90.8%
of budget and expenditures totaled $398,000 at 100% of budget. The fund posted a
deficit and negative year-end fund balance of $36,528. Staff expects the first installment
of the 2012 property tax levy (which will be collected in 2013) will offset the deficit and
negative cash balance in the fund. Staff is currently evaluating options for eliminating
the year-end shortfall in the SSA #4 Fund.
The Community Development Block Grant (CDBG) Fund revenues for FY 2012 were
$2,045,078 or 120.6% of budget and expenditures were $1,687,281 or 99.5% of budget,
resulting in a surplus of $357,797. The year-end fund balance was $780,596 and there
was a cash balance of $18,687.
The CDBG Loan Fund revenues for FY 2012 were $258,113 and expenditures were
$155,978, resulting in a net surplus of $102,135. The year-end fund balance was
$2,104,215 and there was a cash balance of $137,340.
The Economic Development Fund revenues for FY 2012 were $1,654,585 or 84.6% of
budget and expenditures were $2,070,888 or 82.7% of budget, resulting in a deficit of
$416,303. Fund revenues were below budget due to lower than expected hotel and
amusement tax collections. The year-end fund balance was $1,771,306 and there was
a cash balance of $1,592,134.
The Neighborhood Improvement Fund had no revenue or expenses in FY 2012. The
year-end fund balance was $109,915.
The Home Fund revenues for FY 2012 were $705,590 or 138.4% of budget and
expenditures were $613,182 or 92.4% of budget, resulting in a surplus of $92,408. The
year-end fund balance was $2,813,026 and the cash balance was $7,615.
The Affordable Housing Fund revenues for FY 2012 were $70,607 or 56.4% of budget
and expenditures were $95,430 or 41.4% of budget, resulting in a deficit of $24,823.
The fund had a deficit budgeted for FY 2012 of $105,465. The year-end fund balance
was $2,233,694 and the cash balance was $554,762.
The Washington National TIF Fund revenues for FY 2012 were $4,762,533 or 93.4% of
budget and expenditures were $5,515,335 or 64.3% of budget, resulting in a deficit of
177 of 725
- 8 -
$752,802. The fund had a deficit budgeted for FY 2012 of $3,480,376. The year-end
fund balance was $7,441,546 and the cash balance was $6,871,308.
The SSA #5 Fund revenues for FY 2012 were $433,192 or 101% of budget and
expenditures were $423,231 or 100% of budget, resulting in a surplus of $9,961 through
December 31, 2012. The year-end fund balance was $458,130 and the cash balance
was $404,474.
The Southwest II TIF Fund (Howard-Hartrey) revenues for FY 2012 were $1,127,062, or
104.6% of budget and expenditures were $1,880,795 or 51.4% of budget, resulting in a
deficit of $753,733. The fund had a deficit budgeted for FY 2012 of $2,578,203. The
year-end fund and cash balances were $4,247,140.
The Southwest TIF Fund revenues for FY 2012 were $456,410 or 97% of budget and
expenditures were $29,590 or 4.9% of budget, resulting in a surplus of $426,820. The
year-end fund balance was $312,737 and there was a cash balance of $304,939.
The Debt Service Fund revenues for FY 2012 were $16,993,889 or 131.3% of budget
and expenditures were $16,685,272 or 127.2% of budget, resulting in a surplus of
$308,617. The year-end fund balance was $2,937,637 and the cash balance was
$1,376,708. Both revenues and expenditures exceeding budget were the result of the
approved refunding of the 2002C series bonds.
The Howard Ridge TIF Fund revenues were $486,387 or 56.4% of budget and
expenditures were $842,015 or 41.3% of budget, resulting in a deficit of $355,628. The
fund had a deficit budgeted for FY 2012 of $1,175,336. The year-end fund balance was
$745,125 and the cash balance was $785,874.
The West Evanston TIF Fund revenues for FY 2012 were $97,101 or 3.4% of budget
and expenditures were $1,250,031 or 31.1% of budget, resulting in a deficit of
$1,152,930. The fund had a deficit budgeted for FY 2012 of $1,144,000. The year-end
fund balance was $342,663 and the cash balance was $867,956. FY 2012 revenues for
the fund were well below budget due to the deferral of $2.3M of general obligation
bonds for capital projects.
The Capital Improvement Fund revenues were $5,947,607 or 61.8% of budget and
expenditures were $6,951,841 or 47.5% of budget, resulting in a deficit of $1,004,234.
The fund had a deficit budgeted for FY 2012 of $5,031,158. Both revenues and
expenditures for the Capital Improvement Fund were significantly below budget in FY
2012. The shortfall in revenue was the result of approximately $4M in anticipated
grants which were not awarded to the City. As a result, associated expenditures from
178 of 725
- 9 -
grant-funded projects were not incurred in FY 2012. The year-end fund balance for the
Capital Improvement Fund was $4,742,426 and the cash balance was $6,357,490.
The Special Assessment Fund revenues for FY 2012 were $298,409 or 96.3% of
budget and expenditures were $1,338,053 or 90.9% of budget, resulting in a deficit of
$1,039,644. The fund had a budgeted deficit of $1,162,660 in FY 2012. The year-end
fund balance was $1,905,245 and the cash balance was $1,907,671 .
The Fleet Fund revenues for FY 2012 were $3,204,818 or 100% of budget and
expenditures of $4,928,265 or 86.2% of budget, resulting in a deficit of $1,723,447. The
fund had a deficit budgeted for FY 2012 of $2,514,279. The fund closed FY 2012 with a
negative fund balance of $83,836 and negative cash balance of $362,826.
The Equipment Replacement Fund revenues for FY 2012 were $3,696,860 or 80.7% of
budget and expenditures were $3,108,032 or 87.6% of budget, resulting in a surplus,
fund and cash balance totaling $588,828.
The Insurance Fund revenues for FY 2012 are $16,184,590 or 100.3% of budget and
expenditures were $17,409,951 or 103.8% of budget, resulting in a deficit of
$1,225,361. As of December 31, 2012, the Insurance Fund has a negative fund balance
of $7,350,133 and a positive cash balance of $141,615. A large portion of this negative
fund balance is due to insurance reserves for potential claims payable. These
claims/cases have not been settled, and therefore there is no guarantee the City will
actually experience this negative fund balance as estimated. It is important to note
that it is difficult to budget for many insurance related expenses due to the highly
uncertain nature of insurance claims.
As an Internal Service Fund, the Insurance Fund reserves or deficits are for all intents
and purposes reviewed as a part of the General Fund. As such, it is imperative that the
City reduce these deficits to avoid any negative impact to General Fund operations.
Attachments
December 2012 Monthly Financial Reports
FY 2012 CIP Report
179 of 725
To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager
Hitesh Desai, Accounting Manager
Subject: December 2012 Monthly Financial Report
Date: February 8, 2013
Please find attached the unaudited financial statements as of December 31, 2012,
which represents the end of Fiscal Year 2012. A summary by fund for total revenues,
expenditures/expenses, fund balances, and cash balances is as follows:
YTD YTD YTD 12/31/2012 12/31/2012
12/31/2012 12/31/2012 12/31/2012 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Balance Balance*
General 100 83,181,202$ 83,527,485$ (346,283)$ 18,046,886$ 10,674,525
Library 185 5,010,204 4,680,545 329,659 329,659 469,236
HPRP 190 83,648 83,648 - - 16,675
Neighborhood Stabilization 195 8,141,970 8,054,978 86,992 86,992 90,291
Motor Fuel 200 1,823,379 2,018,443 (195,064) 1,005,180 1,331,699
Emergency 911 205 1,017,447 1,047,211 (29,764) 1,280,994 1,148,408
SSA#4 210 361,472 398,000 (36,528) (97,559) (126,436)
CDBG 215 2,045,078 1,687,281 357,797 780,596 18,687
CDBG Loan 220 258,113 155,978 102,135 2,104,215 137,340
Economic Development 225 1,654,585 2,070,888 (416,303) 1,771,306 1,592,134
Neighborhood Improvement 235 - - - 109,915 109,915
Home 240 705,590 613,182 92,408 2,813,026 7,615
Affordable Housing 250 70,607 95,430 (24,823) 2,233,694 554,762
Washington National TIF 300 4,762,533 5,515,335 (752,802) 7,441,546 6,871,308
SSA#5 305 433,192 423,231 9,961 458,130 404,474
SW II TIF (Howard Hartrey) 310 1,127,062 1,880,795 (753,733) 4,247,140 4,247,140
Southwest TIF 315 456,410 29,590 426,820 312,737 304,939
Debt Service 320 16,993,889 16,685,272 308,617 2,937,637 1,376,708
Howard Ridge TIF 330 486,387 842,015 (355,628) 745,125 785,874
West Evanston TIF 335 97,101 1,250,031 (1,152,930) 342,663 867,956
Capital Improvement 415 5,947,607 6,951,841 (1,004,234) 4,742,426 6,357,490
Special Assessment 420 298,409 1,338,053 (1,039,644) 1,905,245 1,907,671
Parking 505 10,542,765 10,772,777 (230,012) 14,966,429 14,599,037
Water 510-513 19,606,467 18,930,441 676,026 8,923,014 9,895,275
Sewer 515 18,136,588 17,508,339 628,249 4,141,520 2,629,043
Solid Waste 520 4,715,172 4,623,196 91,976 (1,479,735) (1,381,358)
Fleet 600 3,204,818 4,928,265 (1,723,447) (83,836) (362,826)
Equipment Replacement 601 3,696,860 3,108,032 588,828 588,828 588,828
Insurance 605 16,184,590 17,409,951 (1,225,361) (7,350,133) 141,615
Total**211,043,145$ 216,630,233$ (5,587,088)$ 73,303,640$ 65,258,025$
*This is net of any interfund receivables/payables
**This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
Memorandum
180 of 725
Beginning in 2012 the General Fund balance calculation includes both the undesignated
and designated (IMRF and Compensated absence reserve of $5.4 million) fund
balances.
As mentioned above, the December 31, 2012 financial statements represent the end of
Fiscal Year 2012. The December 31, 2012 financial statements are unaudited and
subject to change. The year-end 2012 financial statements will not be finalized until the
completion of the 2012 Comprehensive Annual Financial Report (CAFR).
This December 31, 2012 Financial Report is intended to provide a brief summary of the
City’s year-end financial status for FY 2012. Staff will provide a more thorough 2012
year-end financial report at an upcoming City Council Meeting in February.
Through December 31, 2012 General Fund Revenues were approximately $83.2M or
100.6% of budget. General Fund Expenditures were $83.5M or 98.9% of budget. The
net deficit for the General Fund through December 31, 2012 was $346,283. This
compares to a budgeted General Fund deficit of approximately $1.75M due to transfers
of $1.25M to the Capital Improvement Fund and $500,000 to the Equipment
Replacement Fund. These transfers were approved as part of a FY 2012 Budget
Amendment in June of 2012.
Included above are the ending balances as of December 31, 2012 for both unreserved
fund and cash balances. Of these two amounts, cash balance is the more meaningful
metric since this represents liquid cash and/or invested assets which may be used (or
easily sold) to support and fund current operations. While ending fund balance is also
an important measurement of the City’s financial health, it usually includes illiquid
assets or future cash receipts or disbursements such as receivables (including property
tax) due to the City and accounts payable/accrued expenses. There is typically a one to
three month delay in collection of income tax, sales tax, use tax and
telecommunications tax.
Through December 31, 2012, the Library Fund revenues are approximately $4.5M after
excluding the one-time transfer of assets from the General Fund totaling $521,920
(Library Gift Funds, Electronic-Payment Gift / Fine Accounts and Petty Cash).
Additionally, when excluding this one-time transfer of assets, the Library Fund is
showing a deficit and negative fund balance of $192,261. Please note beginning in
January of 2013, the Library Fund will be moved to the end of the Monthly Financial
Reports.
Through December 31, 2012, the Special Service Area (SSA) #4 Fund is showing a
negative fund balance of $97,559 and a negative cash balance of $126,436.
Through December 31, 2012, the Solid Waste Fund is showing a negative fund balance
of $1,479,735 and a negative cash balance of $1,318,358.
Through December 31, 2012, there is a negative cash balance of $362,826 in the Fleet
Fund.
181 of 725
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the December 31, 2012 year-to-
date financial information and reports which to the best of my knowledge appear
accurate and complete.
182 of 725
RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax12,296,386$ 12,420,307$ 101.0%-$ -$ -$ -$ -$ -$ -$ -$ Sales Tax15,206,475 14,323,270 94.2%- - - - - - - - State Income Tax5,853,839 6,476,173 110.6%- - - - - - - - Utility Tax8,672,006 8,026,739 92.6%- - - - - - - - Real Estate Transfer Tax1,725,000 2,026,863 117.5%- - - - - - - - Liquor Tax2,070,063 2,262,396 109.3%- - - - - - - - Other Taxes5,860,547 5,629,170 96.1%- - - - - - - - Licenses, Permits, Fees8,652,861 10,474,362 121.1%- - - - - - - - Charges for Services7,853,023 8,064,606 102.7% 6,171,637 6,241,039 101.1% 12,905,000 14,284,528 110.7% 12,908,000 14,087,803 109.1% 3,624,033 3,416,719 94.3%Intergovernmental Revenues669,897 862,151 128.7%- - 262,500 262,500 100.0%- - 140,000 52,486 37.5%Interfund Transfers7,890,068 7,708,590 97.7% 3,876,726 4,301,726 111.0%- - - - 1,245,967 1,245,967 100.0%Other Non-Tax Revenue5,950,622 4,906,575 82.5% 2,034,004 - 0.0% 5,600,557 5,059,439 90.3% 9,092,236 4,048,785 44.5%- - Total Revenues82,700,787$ 83,181,202$ 100.6% 12,082,367$ 10,542,765$ 87.3% 18,768,057$ 19,606,467$ 104.5% 22,000,236$ 18,136,588$ 82.4% 5,010,000$ 4,715,172$ 94.1%ExpendituresLegislative616,033$ 628,543$ 102.0%-$ -$ -$ -$ -$ -$ -$ -$ City Administration1,856,258 1,606,510 86.5%- - - - - - - - Law Department999,107 978,867 98.0%- - - - - - - - Administrative Services Department 8,643,197 7,919,254 91.6%- - - - - - - - Community and Econ. Development 3,148,339 3,093,549 98.3%- - - - - - - - Police Department24,752,938 25,400,515 102.6%- - - - - - - - Fire & Life Safety Services13,314,621 13,451,268 101.0%- - - - - - - - Health Department2,413,969 2,231,646 92.4%- - - - - - - - Public Works - Operating9,559,460 9,065,156 94.8% 11,731,140 8,938,483 76.2%- - - - 5,187,861 4,623,196 89.1%Public Works - Capital Outlay- - 3,520,000 1,834,294 52.1%- - - - - - Parks, Recreation & Comm. Services 17,392,621 17,402,177 100.1%- - - - - - - - Capital Improvement Transfer1,250,000 1,250,000 100.0%Equipment Replacement Transfer500,000 500,000 100.0%Utilities - Operating- - - - 12,664,258 12,666,271 100.0% 16,690,143 16,740,477 100.3%- - Utilities - Capital Outlay- - - - 7,999,500 6,264,170 78.3% 4,771,000 767,862 16.1%- - Total Expenditures84,446,543$ 83,527,485$ 98.9% 15,251,140$ 10,772,777$ 70.6% 20,663,758$ 18,930,441$ 91.6% 21,461,143$ 17,508,339$ 81.6% 5,187,861$ 4,623,196$ 89.1%As of December 31, 2012City of Evanston Report of Budget-to-Actual Revenues and ExpendituresParking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 100% of FY 2012 Budget) 183 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Budget Audited
Budget YTD
Adopted Actual Amended Actual
Tax - Property 16,516,200$ 16,235,517$ 12,296,386$ 12,420,307$
Tax - State Use 677,877 921,494 1,091,215 1,073,739
Tax - Sales Tax - Basic 7,300,000 7,671,007 9,209,455 8,761,641
Tax - Sales Tax - Home Rule 4,552,968 4,902,429 5,997,020 5,561,629
Tax - Auto Rental 29,155 34,004 36,445 41,405
Tax - Athletic Contest 550,000 718,538 700,000 740,795
Tax - State Income 4,635,565 4,924,177 5,853,839 6,476,173
Tax - Fire Insurance 90,000 - - -
Tax - Electric Utility 2,196,333 2,358,266 3,069,806 3,001,783
Tax - Natural Gas Utility 1,385,130 871,281 1,583,000 899,358
Tax - Natural Gas Use - Home Rule 709,044 539,228 869,000 676,312
Tax - Cigarette 295,284 301,219 485,000 205,249
Tax - Evanston Motor Fuel 550,378 481,751 761,587 629,128
Tax - Liquor 1,623,754 1,857,121 2,070,063 2,262,396
Tax - Parking 1,800,000 1,942,347 2,160,000 2,352,581
Tax - Personal Property Replacement 441,166 438,324 626,300 586,273
Tax - Real Estate Transfer 1,500,000 1,989,587 1,725,000 2,026,863
Tax - Telecommunications 2,691,834 2,607,013 3,150,200 3,449,286
License Fees - Vehicles 1,799,820 2,056,523 2,598,341 2,562,972
License Fees - Other 814,720 900,475 1,045,382 1,120,833
Permit Fees - Building 2,500,000 1,834,961 2,500,000 3,546,648
Permit Fees - Other 1,086,400 1,142,828 1,184,788 1,937,601
Other Fees 1,092,617 847,241 1,324,350 1,306,308
Fines and Forfeiture Revenue 3,806,864 3,279,785 4,721,639 3,536,492
Charges for Services Revenue 6,048,402 6,184,831 7,853,023 8,064,606
Intergovernmental Revenue 802,239 795,336 669,897 862,151
Other Revenue 1,575,183 809,498 1,216,983 1,362,914
Interfund Transfers In (Other Funds)6,790,549 6,557,462 7,890,068 7,708,590
Interest Income 12,000 767,335 12,000 7,169
Total Revenue 73,873,482 73,969,578 82,700,787 83,181,202
Legislative 523,131 516,342 616,033 628,543
City Administration 1,675,952 1,363,079 1,856,258 1,606,510
Law Department 828,120 821,667 999,107 978,867
Administrative Services Department 8,206,488 7,297,540 8,643,197 7,919,254
Community and Economic Development 2,824,205 2,616,811 3,148,339 3,093,549
Police Department 20,263,642 20,444,887 24,752,938 25,400,515
Fire & Life Safety Services Department 11,192,783 11,019,489 13,314,621 13,451,268
Health Department 2,135,313 1,991,209 2,413,969 2,231,646
Public Works Department 6,862,268 6,426,231 9,559,460 9,065,156
Library (Note 1)3,708,359 3,695,279 - -
Parks, Recreation & Community Services 15,653,221 15,436,525 17,392,621 17,402,177
Transfer to Capital Improvement Fund - - 1,250,000 1,250,000
Transfer to Equipment Replacement Fund - - 500,000 500,000
Total Expenditures 73,873,482 71,629,059 84,446,543 83,527,485
Net Surplus (Deficit)-$ 2,340,519$ (1,745,756)$ (346,283)$
Beginning Unrestricted Fund Balance (Note 2)22,003,752 18,393,169
Adjustment to GAAP Basis of Accounting (5,951,102) -
Total Ending Fund Balance 18,393,169$ 18,046,886$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 18,393,169
Total Ending Fund Balance 18,393,169
Note 1: The Library is budgeted as a separate fund in FY 2012.
Note 2: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of December 31, 2012
184 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Budget Audited Budget YTD
Adopted Actual Adopted Actual
Revenue By Source
Library Fines & Fees -$ -$ 150,000$ 148,074$
Library Material Replacement - - 12,500 12,495
Copy Machine Charges - - 20,000 20,131
Meeting Room Fees - - 10,000 8,986
Non-resident Cards - - 2,460 989
North Branch Rental Income - - 47,325 58,606
State Per Capita Grant - - 75,900 76,385
Personal Property Repl. Tax - - 50,200 50,200
Video Rentals - - 28,000 25,016
Transfer from General Fund - - - 521,920
Allocation - Property Taxes - - 4,253,214 4,087,402
Total Revenues - - 4,649,599 5,010,204
Expenditures
Youth Services - - 800,390 836,256
Adult Services - - 1,579,231 1,558,086
Circulation - - 589,769 618,770
North Branch - - 203,336 195,587
Technical Services - - 473,306 484,877
Maintenance - - 491,375 476,783
Administration - - 512,192 510,186
Total Expenditures - - 4,649,599 4,680,545
Net Surplus (Deficit)- - - 329,659$
Beginning Fund Balance - -
Ending Fund Balance - 329,659
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
*The Library is budgeted as a separate fund in FY 2012. In prior fiscal years, the Library
was a department in the General Fund.
City of Evanston
Library Fund*
As of December 31, 2012
185 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Budget Audited Budget YTD
Adopted Actual Adopted Actual
Grant Proceeds 288,460$ 195,943$ 80,000$ 83,648$
Total Revenue 288,460 195,943 80,000 83,648
HPRP Administration 27,000 18,522 - -
Program Activities 261,460 177,421 80,000 83,648
Total Expenditures 288,460 195,943 80,000 83,648
Net Surplus (Deficit) -$ -$ -$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of December 31, 2012
186 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 6,887,345$ 5,409,752$ 5,699,363$ 8,048,735$
Program Income 1,500,000 - 1,750,000 93,235
Total Revenue 8,387,345 5,409,752 7,449,363 8,141,970
Development Activities 7,985,000 5,083,230 6,771,363 7,628,312
Administration 124,345 324,612 338,749 292,431
Transfer to Debt Service - 1,910 3,616 3,616
Transfer to Insurance - - 15,635 15,635
Transfer to General Fund 278,000 - 320,000 114,984
Total Expenditures 8,387,345 5,409,752 7,449,363 8,054,978
Net Surplus (Deficit)-$ -$ -$ 86,992$
Beginning Fund Balance - -
Ending Fund Balance -$ 86,992$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Neighborhood Stabilization Fund
As of December 31, 2012
187 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 2,195,972$ 1,900,000$ 1,822,276$
Investment Earnings 2,000 615 2,000 1,103
Miscellaneous Income - - - -
Total Revenue 1,902,000 2,196,587 1,902,000 1,823,379
Street Resurfacing (2012) 1,200,000 980,941 1,400,000 1,181,453
Transfer to General Fund - Staff Engineering 110,606 110,606 132,727 132,727
Transfer to General Fund - Street Maintenance 586,886 586,886 704,263 704,263
Total Expenditures 1,897,492 1,678,433 2,236,990 2,018,443
Net Surplus (Deficit)4,508$ 518,154$ (334,990)$ (195,064)$
Beginning Fund Balance 682,090 1,200,244
Ending Fund Balance 1,200,244$ 1,005,180$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,200,244
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,200,244
City of Evanston
Motor Fuel Fund
As of December 31, 2012
188 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 525,000$ 511,586$ 617,400$ 586,093$
Wireless Surcharge Revenue 340,000 383,844 416,160 430,675
Interest Income 750 296 1,000 679
Miscellaneous Revenue - - - -
Total Revenue 865,750 895,726 1,034,560 1,017,447
Operating Expense 778,737 689,786 847,415 778,225
Transfer to General Fund 125,868 125,868 125,950 125,950
Transfer to Insurance Fund - 95,095 95,095
Transfer to Debt Service Fund - 10,385 10,385
Capital Replacement 229,353 164,146 188,000 37,556
Total Expenditures 1,133,958 979,800 1,266,845 1,047,211
Net Surplus (Deficit)(268,208)$ (84,074)$ (232,285)$ (29,764)$
Beginning Fund Balance 1,394,832 1,310,758
Ending Fund Balance 1,310,758$ 1,280,994$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,310,758
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,310,758
City of Evanston
E911 Fund
As of December 31, 2012
189 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 214,614$ 398,000$ 361,466$
Investment Income - 30 - 6
Total Revenues 378,000 214,644 398,000 361,472
Professional Fees (Evmark)378,000 388,000 398,000 398,000
Total Expenditures 378,000 388,000 398,000 398,000
Net Surplus (Deficit)-$ (173,356)$ -$ (36,528)$
Beginning Fund Balance 112,325 (61,031)
Ending Fund Balance (61,031)$ (97,559)$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned (61,031)
Total Ending Fund Balance (61,031)
City of Evanston
Special Service Area #4 Fund
As of December 31, 2012
190 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 2,095,180$ 1,754,755$ 1,490,500$ $ 1,963,086
Funds Reallocated from Prior Years 25,000 65,693 -
Program Income 20,000 - 140,000 81,942
Miscellaneous - 5,302 - 50
Total Revenues 2,140,180 1,760,057 1,696,193 2,045,078
CDBG Administration/Planning 308,367 337,872 232,382 182,850
Development Activities 1,016,894 1,418,095 432,000 600,087
Capital Projects - - 255,000 130,000
Transfers to Debt Service - 4,090 - 2,711
Transfers to General Fund 772,000 - 776,811 771,633
Total Expenditures 2,097,261 1,760,057 1,696,193 1,687,281
Net Surplus (Deficit)42,919$ -$ -$ 357,797$
Beginning Fund Balance 422,799 422,799
Ending Fund Balance 422,799$ 780,596$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 422,799
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 422,799
City of Evanston
CDBG Fund
As of December 31, 2012
191 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 4,800$ -$ 138,360$
Program Income 9,000 - 9,000 119,567
Interest Income - 1,018 - 186
Total Revenues 9,000 5,818 9,000 258,113
Program Expenses 20,000 8,460 20,000 155,978
Transfer to CDBG - - - -
Development Activities - - - -
Total Expenditures 20,000 8,460 20,000 155,978
Net Surplus (Deficit)(11,000)$ (2,642)$ (11,000)$ 102,135$
Beginning Fund Balance 2,004,722 2,002,080
Ending Fund Balance 2,002,080$ 2,104,215$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,002,080
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,002,080
City of Evanston
CDBG Loan Fund
As of December 31, 2012
192 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Hotel Tax 1,350,000$ 1,440,739$ 1,600,000$ 1,375,067$
Amusement Tax 300,000 241,767 300,000 230,606
Howard-Ridge Loan Repayment - - 48,500 48,500
Miscellaneous - - - -
Investment Income 8,000 179 8,000 412
Total Revenues 1,658,000 1,682,685 1,956,500 1,654,585
Economic Development Activities 1,640,247 1,541,021 1,802,825 1,428,350
Capital Projects - - 160,000 101,745
Tax Rebate Agreement - - - -
Transfer to Debt Service - - 12,752 12,752
Transfer to Insurance - - 75,334 75,334
Transfers to General Fund 377,256 377,256 452,707 452,707
Total Expenditures 2,017,503 1,918,277 2,503,618 2,070,888
Net Surplus (Deficit)(359,503)$ (235,592)$ (547,118)$ (416,303)$
Beginning Fund Balance 2,423,201 2,187,609
Ending Fund Balance 2,187,609$ 1,771,306$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed 805,575
Assigned / Unassigned 1,382,034
Total Ending Fund Balance 2,187,609
City of Evanston
Economic Development Fund
As of December 31, 2012
193 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Transfers From Other Funds - - - -
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - 50,000 -
Net Surplus (Deficit)(30,000)$ 20,000$ (30,000)$ -$
Beginning Fund Balance 89,915 109,915
Ending Fund Balance 109,915$ 109,915$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 109,915
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 109,915
City of Evanston
Neighborhood Improvement Fund
As of December 31, 2012
194 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 560,000$ 175,068$ 500,000$ 651,104$
Interest Income - 6,030 - -
Program Income 10,000 - 10,000 54,486
Total Revenues 570,000 181,098 510,000 705,590
Home Administration/Planning 56,000 - - -
CHDO Operating 28,000 - - -
Development Activities 429,600 97,011 604,000 570,222
Transfers to General Fund 56,400 - 59,958 42,960
Total Expenditures 570,000 97,011 663,958 613,182
Net Surplus (Deficit)-$ 84,087$ (153,958)$ 92,408$
Beginning Fund Balance 2,636,531 2,720,618
Ending Fund Balance 2,720,618$ 2,813,026$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,720,618
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,720,618
City of Evanston
Home Fund
As of December 31, 2012
195 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Demolition Taxes 8,330$ 20,000$ -$ 50,000$
Developer Contributions - 2,000 125,000 -
Rehab Repayments 20,000 - - 8,333
Interest Income 1,000 245 125 723
Miscellaneous - 11,357 - 11,551
Total Revenues 29,330 33,602 125,125 70,607
Housing - Land 41,650 - - -
Housing - Buildings - - - -
Down Payment Assistance 166,600 47,152 166,600 71,440
Transfers to General Fund 19,992 19,992 23,990 23,990
Miscellaneous 39,984 7,094 40,000 -
Total Expenditures 268,226 74,238 230,590 95,430
Net Surplus (Deficit)(238,896)$ (40,636)$ (105,465)$ (24,823)$
Beginning Fund Balance 2,299,153 2,258,517
Ending Fund Balance 2,258,517$ 2,233,694$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,258,517
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,258,517
City of Evanston
Affordable Housing Fund
As of December 31, 2012
196 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,800,000$ 3,326,012$ 5,073,000$ 4,744,778$
Interest Income 25,000 6,708 25,000 17,755
Total Revenue 4,825,000 3,332,720 5,098,000 4,762,533
Series 1997 Principal
(refunded by 1999 & 2008D) 325,000 325,000 405,000 405,000
Series 1997 Interest
(refunded by 1999 and 2008D) 128,200 118,200 100,650 100,650
Contributions to Other Agencies - - 800,000 -
Economic Development Projects 500,000 185,285
Capital Improvements 773,715 - 2,536,000 622,674
Contractual Services 125,000 113,212 35,000 -
Transfer to Parking Fund (Sherman)3,419,636 3,419,636 3,876,726 3,876,726
Transfer to General Fund 325,000 325,000 325,000 325,000
Total Expenditures 5,096,551 4,301,048 8,578,376 5,515,335
Net Surplus (Deficit) (271,551)$ (968,328)$ (3,480,376)$ (752,802)$
Beginning Fund Balance 9,162,676 8,194,348
Ending Fund Balance 8,194,348$ 7,441,546$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 8,194,348
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 8,194,348
City of Evanston
Washington National TIF Fund
As of December 31, 2012
197 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 428,756$ 263,566$ 428,756$ 433,183$
Interest Income 100 34 - 9
Total Revenue 428,856 263,600 428,756 433,192
Series 2002C Bonds Principal 340,000 - 325,000 325,000
Series 2002C Bonds Interest 88,756 53,853 98,232 98,231
General Management Support - - - -
Total Expenditures 428,756 53,853 423,232 423,231
Net Surplus (Deficit)100$ 209,747$ 5,524$ 9,961$
Beginning Fund Balance 238,422 448,169
Ending Fund Balance 448,169$ 458,130$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 448,169
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 448,169
City of Evanston
Special Service Area #5
As of December 31, 2012
198 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,300,000$ 641,140$ 1,073,000$ 1,113,811$
Interest Income 5,000 1,826 5,000 13,251
Total Revenue 1,305,000 642,966 1,078,000 1,127,062
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)570,000 570,000 605,000 605,000
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)141,804 141,058 109,603 109,602
Surplus Distribution - - 1,300,000 1,000,000
Capital Projects - - 1,500,000 22,185
Other Expenses 460,000 1,200 - 2,408
Operating Transfer to General Fund 141,600 141,600 141,600 141,600
Total Expenditures 1,313,404 853,858 3,656,203 1,880,795
Net Surplus (Deficit)(8,404)$ (210,892)$ (2,578,203)$ (753,733)$
Beginning Fund Balance 5,211,765 5,000,873
Ending Fund Balance 5,000,873$ 4,247,140$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 5,000,873
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 5,000,873
City of Evanston
SW II TIF (Howard Hartrey)
As of December 31, 2012
199 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 212,489$ 470,000$ 456,403$
Interest Income 500 31 500 7
Total Revenue 656,500 212,520 470,500 456,410
Economic Development Activities 700,000 700,000 - -
Capital Improvement Projects - - 580,000 670
Operating Transfer to General Fund 24,100 24,100 28,920 28,920
Total Expenditures 724,100 724,100 608,920 29,590
Net Surplus (Deficit)(67,600)$ (511,580)$ (138,420)$ 426,820$
Beginning Fund Balance 397,497 (114,083)
Ending Fund Balance (114,083)$ 312,737$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned (114,083)
Total Ending Fund Balance (114,083)
City of Evanston
Southwest TIF
As of December 31, 2012
200 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,806,574$ 9,115,344$ 11,863,898$ 12,225,668$
Bond Proceeds/Premium/ Discounts - 152,637 - 3,572,986
Transfer from Other Funds - IMRF 871,528 727,560 755,846 755,846
Miscellaneous Revenue - - - 18,434
Interest Income 1,000 1,637 1,500 3,645
Transfer from Sewer Fund - - - 99,650
Transfer from Special Assessment Fund 317,660 317,660 317,660 317,660
Total Revenue 11,996,762 10,314,838 12,938,904 16,993,889
Series 2002 C- Principal - - 660,000 4,195,000
Series 2002 C- Interest 117,400 63,547 96,044 134,155
Series 2003 B- Principal - 2,780,000 - -
Series 2003 B- Interest 46,623 59,832 - -
Series 2004- Principal 735,000 815,000 760,000 845,000
Series 2004- Interest 533,250 558,450 506,250 525,850
Series 2004 B- Principal 1,210,000 1,535,000 1,630,000 1,630,000
Series 2004 B- Interest 145,494 253,200 195,640 195,638
Series 2005- Principal 525,000 545,000 730,000 750,000
Series 2005- Interest 721,500 740,800 700,500 719,000
Series 2006- Principal 75,000 125,000 80,000 130,000
Series 2006- Interest 454,620 467,220 451,582 462,158
Series 2006 B Bonds- Principal 302,063 - 35,000 -
Series 2006 B Bonds- Interest - 302,063 604,126 604,126
Series 2007 - Principal 1,115,000 1,150,000 1,150,000 1,185,000
Series 2007 - Interest 626,520 663,239 598,958 634,277
Series 2008A - Principal 195,000 195,000 195,000 195,000
Series 2008A - Interest 138,162 138,163 132,313 132,313
Series 2008C - Principal 343,800 361,800 351,440 369,840
Series 2008C - Interest 398,044 418,884 387,730 408,030
Series 2008D - Principal 520,000 520,000 425,000 425,000
Series 2008D - Interest 47,874 47,874 93,554 93,554
Series 2010 A - Principal DSF 240,000 240,000 300,000 300,000
Series 2010 A - Interest DSF 190,138 190,138 185,337 185,338
Series 2010 B - Principal DSF 695,000 580,534 613,946 613,946
Series 2010 B - Interest DSF 176,528 147,453 141,648 141,648
Series 2011 A - Principal DSF - - 1,081,678 1,081,678
Series 2011 A - Interest DSF - - 630,961 630,959
Series 2004- Principal SAF 80,000 - 85,000 -
Series 2004- Interest SAF 25,200 - 19,600 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 19,300 - 18,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 12,600 - 10,576 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 36,720 - 35,320 -
Series 2008C - Principal SAF 18,000 - 18,400 -
Series 2008C - Interest SAF 20,840 - 20,300 -
General Management and Support 5,000 17,529 5,000 60
Bond Issuance Costs 75,000 - 60,000 23,686
Net of Transfers - - - -
Fiscal Agent Fees 8,000 79,156 8,000 74,016
Total Expenditures 9,957,676 12,994,882 13,122,403 16,685,272
Net Surplus (Deficit)2,039,086$ (2,680,044)$ (183,499)$ 308,617$
Beginning Fund Balance 5,309,064 2,629,020
Ending Fund Balance 2,629,020$ 2,937,637$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 2,629,020
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,629,020
City of Evanston
Debt Service Fund
As of December 31, 2012
201 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 479,036$ 862,000$ 471,098$
Interest Income 400 100 400 164
Miscellaneous - 17,618 - 15,125
Total Revenue 689,400 496,754 862,400 486,387
General Management Support - - - -
Economic Dev. Projects 27,551 300,000 25,267
Capital Improvements - 900,000 102,269
Developer Agreement Payments - 668,836 545,579
Repayments to Econ. Dev. Fund - 48,500 48,500
Transfers to General Fund 120,400 120,400 120,400 120,400
Total Expenditures 120,400 147,951 2,037,736 842,015
Net Surplus (Deficit)569,000$ 348,803$ (1,175,336)$ (355,628)$
Beginning Fund Balance 751,950 1,100,753
Ending Fund Balance 1,100,753$ 745,125$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,100,753
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,100,753
City of Evanston
Howard Ridge TIF
As of December 31, 2012
202 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 580,000$ 352,740$ 605,000$ 96,387$
Bond Proceeds - - 2,270,000 -
Interest Income 1,000 2,285 1,000 714
Total Revenue 581,000 355,025 2,876,000 97,101
General Management Support - - - -
Economic Development Projects - - 1,200,000 -
Other Charges - - 490,000 308,852
Transfers to General Fund 50,000 50,000 60,000 60,000
Capital Projects 490,000 63,875 2,270,000 881,179
Total Expenditures 540,000 113,875 4,020,000 1,250,031
Net Surplus (Deficit)41,000$ 241,150$ (1,144,000)$ (1,152,930)$
Beginning Fund Balance 1,254,443 1,495,593
Ending Fund Balance 1,495,593$ 342,663$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities 1,495,593
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,495,593
City of Evanston
West Evanston TIF
As of December 31, 2012
203 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
Bond Proceeds 5,078,500$ 5,177,539$ 3,900,000$ 4,349,651$
Grants 4,231,473 216,225 3,168,000 317,034
Private Contributions 575,000 - 1,301,200 -
General Fund Allocation - - 1,250,000 1,250,000
Miscellaneous 149,000 547,000 - 11,849
Interest Income - 17,546 - 19,073
Total Revenue 10,033,973 5,958,310 9,619,200 5,947,607
Administration 95,680 723,428 - -
Capital Outlay (includes prior year
rollovers)13,014,138 5,091,436 14,175,358 6,476,841
Interfund Transfers Out 300,000 302,130 475,000 475,000
Total Expenditures 13,409,818 6,116,994 14,650,358 6,951,841
Net Surplus (Deficit)(3,375,845)$ (158,684)$ (5,031,158)$ (1,004,234)$
Beginning Fund Balance 5,905,344 5,746,660
Ending Fund Balance 5,746,660$ 4,742,426$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed / Assigned 5,746,660
Unassigned -
Total Ending Fund Balance 5,746,660
City of Evanston
Capital Improvement Fund
As of December 31, 2012
204 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 235,028$ 300,000$ 292,877$
Bond Proceeds - - - -
Investment Income 25,000 7,687 10,000 5,532
Total Revenue 575,000 242,715 310,000 298,409
Transfer to Debt Service Fund 317,659 317,659 317,660 317,660
Capital Outlay 1,575,000 740,122 1,155,000 1,020,393
Total Expenditures 1,892,659 1,057,781 1,472,660 1,338,053
Net Surplus (Deficit)(1,317,659)$ (815,066)$ (1,162,660)$ (1,039,644)$
Beginning Fund Balance 3,759,955 2,944,889
Ending Fund Balance 2,944,889$ 1,905,245$
Audited FY 2011 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 2,944,889
Total Ending Fund Balance 2,944,889
City of Evanston
Special Assessment Fund
As of December 31, 2012
205 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters Operations 2,349,060$ 2,317,592$ 2,870,000$ 3,054,412$
Church Street Garage Operations 583,333 539,895 767,092 557,258
Maple Avenue Garage Operations 1,138,711 898,492 1,151,800 1,142,999
Sherman Avenue Garage Operations 1,331,134 1,162,225 1,356,275 1,460,452
Washington National TIF Interfund Transfers-In 2,820,455 3,419,636 3,876,726 4,301,726
Interest Income 34,900 7,432 15,070 15,818
Miscellaneous Revenue - 128,966 11,400 10,100
Reserve for Future Repairs (Contra Depreciation)2,044,000 - 2,034,004 -
Total Revenue 10,301,593 8,474,238 12,082,367 10,542,765
7005 - Parking System Administration 743,677 811,324 655,747 825,321
7015 - Parking Lots and Meters 799,498 701,477 1,584,510 701,415
7025 - Church Street Self Park 674,084 360,574 608,255 395,831
7030 - Church Street Debt Payments 133,030 169,336 173,126 173,126
7035 - Church / Chicago Garage Debt Payments - (124,573) - -
7036 - Sherman Avenue Garage 5,324,706 2,617,785 5,772,432 4,775,635
7037 - Maple Avenue Garage 1,680,189 1,446,950 1,736,960 840,539
Transfer to Insurance Fund - - 503,877 503,878
Transfer to General Fund - - 644,242 644,242
Transfer to Fleet - - 21,991 21,992
Transfer to Equipment Replacement - - 30,000 30,000
7039 - Parking Debt - 3,000 - 26,504
7050- Interfund Transfers Out 803,242 803,241 - -
Capital Outlay - - 120,000 -
Capital Improvements 3,242,598 - 3,400,000 1,834,294
Total Expenditures 13,401,024 6,789,114 15,251,140 10,772,777
Net Surplus (Deficit) (3,099,431)$ 1,685,124$ (3,168,773)$ (230,012)$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 701,477 1,547,858 701,415
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 701,477 1,584,510 701,415
7025- Church Garage Activities 494,156 360,574 428,327 395,831
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 360,574 608,255 395,831
7036 Sherman Garage Activities 1,199,756 (632,215) 1,194,182 4,775,635
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 2,617,785 5,772,432 4,775,635
7037 Maple Garage Activities 1,013,991 1,446,950 1,070,762 840,539
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 1,446,950 1,736,960 840,539
Beginning Unrestricted Fund Balance 22,046,297 15,196,441
Reclassification from Fund Balance to Capital Assets (8,534,980)
Ending Unrestricted Fund Balance 15,196,441$ 14,966,429$
City of Evanston
Parking Fund
As of December 31, 2012
206 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Evanston 4,647,499$ 4,751,615$ 5,600,000$ 6,162,618$
Skokie 2,286,500 2,304,066 2,800,000 2,989,109
Northwest Commission 3,570,300 3,710,581 4,414,000 5,033,996
Cross Connection Control Fees 80,000 91,480 91,000 98,805
Investment Earnings 9,996 6,569 2,500 15,025
Debt Proceeds 3,340,000 - 4,800,000 4,448,704
Debt Proceeds (zero interest)- - - -
Fees and Merchandise Sales 35,000 61,526 35,000 111,459
Fees and Outside Work 66,640 94,184 80,000 228,159
Grants 350,000 580,995 262,500 262,500
Insurance Reimbursements - - 420,000 -
Phosphate Sales 49,980 43,655 60,000 49,754
Property Sales and Rentals 193,388 657,329 203,057 200,951
Misc Revenue - 73,102 - 5,387
Total Revenue 14,629,303 12,375,102 18,768,057 19,606,467
General Support 681,872 2,011,130 832,838 911,966
Pumping 2,270,869 1,978,311 2,368,467 2,274,005
Filtration 2,138,628 1,923,780 2,563,022 2,980,398
Distribution 1,260,167 988,315 1,464,106 1,153,470
Meter Maintenance 320,115 269,115 313,840 282,913
Other Operating Expenses 219,791 162,344 285,530 227,063
Debt Service 82,542 100,087 944,157 944,157
Debt Service - IEPA Loan 3382 - - 67,506 67,506
Capital Outlay 115,500 37,736 162,500 81,237
Capital Improvements 7,670,000 - 7,837,000 6,182,933
Depreciation - - - -
Interfund Transfers Out - General Fund 2,737,748 2,737,748 3,356,300 3,356,300
Interfund Transfers Out - Insurance Fund 390,410 390,410 468,492 468,493
Total Expense 17,887,642 10,598,976 20,663,758 18,930,441
Net Surplus (Deficit)(3,258,339)$ 1,776,126$ (1,895,701)$ 676,026$
Beginning Unrestricted Fund Balance 6,133,887 8,246,988
Reclassification to Fund Balance from Capital Assets 336,975
Ending Unrestricted Fund Balance 8,246,988$ 8,923,014$
City of Evanston
Water Fund
As of December 31, 2012
207 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Operations 10,931,000$ 11,339,113$ 12,908,000$ 14,087,803$
Debt Proceeds 8,687,475 8,099,352 5,000,000 4,045,823
Debt Proceeds - 2012 IEPA Loan - - 4,000,000 -
Investment Earnings 3,332 2,094 1,000 2,962
Miscellaneous 89,586 37,488 91,236 -
Total Revenue 19,711,393 19,478,047 22,000,236 18,136,588
Sewer Operations 1,673,727 4,252,569 1,869,650 2,037,201
Other Operating Expenses 21,000 23,305 48,100 48,098
Interfund Transfers Out - General Fund 446,657 446,658 142,200 142,200
Interfund Transfers Out - Insurance Fund - - 269,988 269,988
Capital Outlay 12,000 10,973 18,000 14,885
Capital Improvement Account 687,475 24,218 4,753,000 752,977
Depreciation - - - -
Debt Service 14,215,356 2,362,727 14,242,990 14,143,340
Transfer to Debt Service - - 117,215 99,650
Total Expenses 17,056,215 7,120,450 21,461,143 17,508,339
Net Surplus (Deficit)2,655,178$ 12,357,597$ 539,093$ 628,249$
Beginning Unrestricted Fund Balance (889,063) 3,513,271
Reclassification from Fund Balance to Capital Assets (7,955,263)
Ending Unrestricted Fund Balance 3,513,271$ 4,141,520$
City of Evanston
Sewer Fund
As of December 31, 2012
208 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Tax Transfer from General Fund -$ -$ 1,245,967$ 1,245,967$
Solid Waste Franchise Fees 141,610 148,773 175,000 129,387
SWANCC Recycling Incentive 124,950 283,870 140,000 52,486
Recycling Service Charge 1,826,269 1,943,468 2,954,033 2,958,350
Sanitation Service Charge Penalty 16,660 34,887 30,000 52,865
Special Pickup Fees 100,000 69,897 100,000 51,413
State Recycling Grant 45,000 139,774 - 1,500
Trash Cart Sales 15,000 39,058 15,000 32,247
Yard Waste Fees 680,000 240,454 350,000 190,957
Total Revenue 2,949,489 2,900,181 5,010,000 4,715,172
Refuse Collection & Disposal 1,975,110 2,979,100 3,077,218 2,881,849
Residential Recycling Collection 960,841 814,397 1,360,393 1,129,376
Yard Waste Collection 1,031,334 678,395 750,250 611,971
Total Expense 3,967,285 4,471,892 5,187,861 4,623,196
Net Surplus (Deficit)(1,017,796)$ (1,571,711)$ (177,861)$ 91,976
Beginning Unrestricted Fund Balance - (1,571,711)
Ending Unrestricted Fund Balance (1,571,711)$ (1,479,735)
City of Evanston
Solid Waste
As of December 31, 2012
209 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
General Fund 2,877,885$ 2,877,887$ 2,457,356$ 2,457,356$
Library Fund - - 2,381 2,381
Parking Fund 24,740 24,740 21,992 21,992
Water Fund 162,518 162,518 122,751 122,751
Sewer Fund 254,482 254,484 177,729 177,729
Solid Waste Fund 396,000 395,999 298,071 298,071
Sale of Surplus Property 350,000 85,109 75,000 76,115
Damage to City Property 24,798 - 24,789 -
Miscellaneous Revenue - 302,718 20,000 48,014
Interest Income 4,165 273 4,165 409
Total Revenues 4,094,588 4,103,728 3,204,234 3,204,818
General Support 236,857 1,304,541 284,571 240,361
Major Maintenance 2,934,771 2,517,585 3,211,873 3,203,629
Transfer to Equipment Repl. Fund - - 2,222,069 1,481,379
Capital Outlay 1,933,320 35,219 - 2,896
Total Expenditures 5,104,948 3,857,345 5,718,513 4,928,265
Net Surplus (Deficit)(1,010,360)$ 246,383$ (2,514,279)$ (1,723,447)$
Beginning Fund Balance 2,393,958 1,639,611
Reclassification from Fund Balance to Capital Assets (1,000,730)
Ending Fund Balance 1,639,611$ (83,836)$
City of Evanston
Fleet Maintenance Fund
As of December 31, 2012
210 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Amended YTD
Budget Actual Budget Actual
General Fund -$ -$ 1,742,590$ 1,742,590$
Library Fund - - 1,700 1,700
Parking Fund - - 30,000 30,000
Water Fund - - 72,275 -
Sewer Fund - - 127,650 -
Solid Waste Fund - - 177,131 177,131
Miscellaneous Revenue - - - 10,904
Sale of Surplus Property - - 210,217 253,156
Transfer from Fleet Fund - - 2,222,069 1,481,379
Total Revenues - - 4,583,632 3,696,860
Capital Outlay - - 3,500,000 3,073,683
Capital Leases - - 50,000 34,349
Total Expenditures - - 3,550,000 3,108,032
Net Surplus (Deficit)-$ -$ 1,033,632$ 588,828$
Beginning Fund Balance -$ -$
Ending Fund Balance -$ 588,828$
City of Evanston
Equipment Replacement Fund
As of December 31, 2012
211 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
General Admin Contribution- General 105,624 98,582$ 121,207$ 121,207$
General Admin Contribution- E911 775 775 930 930
General Admin Contribution- CDBG 775 775 930 930
General Admin Contribution- E.D. 775 775 930 930
General Admin Contribution- Parking 14,193 14,193 17,032 17,032
General Admin Contribution- Water Fund 20,793 20,793 24,962 24,962
General Admin Contribution- Sewer Fund 11,992 11,992 14,385 14,385
Liability/Property Contribution- General 792,266 739,448 909,150 909,150
Liability/Property Contribution- E911 5,810 5,810 6,972 6,972
Liability/Property Contribution- CDBG 5,810 5,810 6,972 6,972
Liability/Property Contribution- E.D.5,810 5,810 6,972 6,972
Liability/Property Contribution- Parking 106,442 106,442 127,731 127,731
Liability/Property Contribution- Water Fund 155,945 155,945 187,209 187,209
Liability/Property Contribution- Sewer Fund 89,942 89,942 107,887 107,887
Workers' Comp Contribution- General 1,084,816 1,013,938 1,244,860 1,244,860
Workers' Comp Contribution- Library Fund - - 5,898 5,898
Workers' Comp Contribution- E911 7,955 7,955 9,546 9,546
Workers' Comp Contribution- CDBG 7,955 7,955 9,546 9,546
Workers' Comp Contribution- E.D. 7,955 7,955 9,546 9,546
Workers' Comp Contribution- Parking 145,738 145,738 174,886 174,886
Workers' Comp Contribution- Water Fund 213,516 213,516 256,322 256,322
Workers' Comp Contribution- Sewer Fund 123,146 123,146 147,716 147,716
Subrogation Proceeds 83,300 77,363 83,300 121,316
Transfer from General Fund - Veolia Liability - - - 200,000
Investment Income 41,650 823 41,650 550
Workers Comp & Liability - Subtotal 3,032,983 2,855,481 3,516,536 3,713,455
Health Insurance Chargebacks- General 8,124,110 7,947,664 7,602,935 7,602,935
Health Insurance Chargebacks - Library - - 308,920 308,920
Health Insurance Chargebacks - NSP2 5,463 5,463 15,635 15,635
Health Insurance Chargebacks- E911 74,836 74,836 77,647 77,647
Health Insurance Chargebacks- CDBG 19,137 19,138 10,780 10,780
Health Insurance Chargebacks- E.D. Fund 36,576 36,576 57,886 57,886
Health Insurance Chargebacks- Parking 89,573 89,573 184,229 184,229
Health Insurance Chargebacks- Water 523,267 537,497 561,211 561,211
Health Insurance Chargebacks- Sewer 142,501 142,502 140,199 140,199
Health Insurance Chargebacks - Solid Waste 145,937 145,944 158,577 158,577
Health Insurance Chargebacks- Fleet 184,760 184,761 196,271 196,271
Retiree Health Insurance Contributions 1,695,988 1,429,614 1,903,503 1,599,166
Employee Health Insurance Contributions 1,200,000 1,244,736 1,209,056 1,357,679
One Time IPBC Distribution - - 200,000 200,000
Health & Life insurance - Subtotal 12,242,148 11,858,304 12,626,849 12,471,135
Total Revenues 15,275,131 14,713,785 16,143,385 16,184,590
City of Evanston
Insurance Fund
As of December 31, 2012
212 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
City of Evanston
Insurance Fund
As of December 31, 2012
General Administration & Support 251,843 241,733 354,104 404,380
Liability/Property Insurance Premiums 391,510 372,834 470,000 417,853
Liability Legal Fees 175,000 512,429 350,000 483,384
Liability Settlement Payments 300,000 250,290 400,000 1,065,006
Workers' Comp Insurance Premiums 120,000 81,437 114,400 108,284
Workers' Comp Legal Fees 71,000 56,692 60,000 56,776
Workers' Comp Medical Payments 900,000 781,652 850,000 510,510
Workers' Comp Settlement Payments 833,000 652,848 700,000 1,003,026
Workers' Comp TPA Pymts (non specific)108,750 125,458 145,000 121,542
Workers' Comp TTD Pymts (non sworn)249,000 85,822 140,000 1,417
Workers' Comp & Liability - Subtotal 3,400,103 3,161,195 3,583,504 4,172,178
General Administration & Support - 2,556 98,878 9,002
Health Insurance Premiums 11,138,960 12,679,229 13,005,609 13,178,021
Health Insurance Opt Out Payments 64,974 58,080 78,000 50,750
Health & Life Insurance - Subtotal 11,203,934 12,739,865 13,182,487 13,237,773
Total Expenditures 14,604,037 15,901,060 16,765,991 17,409,951
Net Surplus (Deficit)671,094$ (1,187,275)$ (622,605)$ (1,225,361)$
Beginning Unrestricted Fund Balance (4,937,497) (6,124,772)
Ending Unrestricted Fund Balance (6,124,772)$ (7,350,133)$
213 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Taxes 6,913,759$ 4,132,019$ 6,119,393$ 6,246,212$
Personal Property Repl Tax 235,000 235,000 282,000 282,000
Interest on Investment 625,000 835,335 600,000 753,329
Participant Contributions 750,000 742,350 900,000 848,912
Unrealized Gain - 443,976 - -
Miscellaneous - 134 - 184
Total Revenue 8,523,759 6,388,814 7,901,393 8,130,637
Administrative Expenses 170,000 245,164 154,000 289,018
Legal Fees - - 50,000 -
Retiree Pensions 3,500,000 3,794,695 4,700,000 4,771,894
Widows' Pensions 750,000 866,915 1,070,000 1,068,600
Disability Pensions 720,000 885,842 1,060,000 1,261,223
QUILDRO 18,000 61,399 75,000 79,831
Reserve for Future Payments - - - -
Total Expenditures 5,158,000 5,854,015 7,109,000 7,470,566
Net Surplus (Deficit)3,365,759$ 534,799$ 792,393$ 660,071$
Beg Net Assets held in Trust 54,358,822 54,893,621 54,893,621
End Net Assets held in Trust 54,893,621$ 55,686,014$ 55,553,692$
City of Evanston
Fire Pension Fund
As of December 31, 2012
214 of 725
FY 2011 FY 2011 FY 2012 FY 2012
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Taxes 8,561,091$ 5,095,397$ 8,196,751$ 8,359,742$
Personal Property Repl Tax 270,833 270,833 325,000 325,000
Interest Income 1,420,000 2,268,478 1,600,000 2,343,610
Participant Contributions 1,153,600 1,149,735 1,385,000 1,599,434
Miscellaneous - 69 - 125
Unrealized Gain / (Loss)- (1,208,517) - -
Total Revenue 11,405,524 7,575,995 11,506,751 12,627,911
Administrative Expenses 155,000 255,788 186,000 270,571
Retiree Pensions 5,750,000 5,802,426 7,250,000 7,299,098
Widow Pensions 512,500 675,909 818,000 868,955
Disability Pensions 437,500 571,045 625,000 652,875
Separation Refunds - 128,188 - 116,538
QUILDRO 12,000 11,889 12,000 17,886
Reserve for Future Payments - - - -
Total Expenditures 6,867,000 7,445,245 8,891,000 9,225,923
Net Surplus (Deficit)4,538,524$ 130,750$ 2,615,751$ 3,401,988$
Beg Net Assets held in Trust 72,465,514 72,596,264 72,596,264
End Net Assets held in Trust 72,596,264$ 75,212,015$ 75,998,252$
City of Evanston
Police Pension Fund
As of December 31, 2012
215 of 725
January February March AprilMay JuneJuly August September October November DecemberFY 2012 Unreserved Fund Balance14,685,117$ 16,337,797$ 19,881,970$ 19,002,485$ 19,669,892$ 22,717,923$ 22,741,824$ 23,492,360$ 21,698,232$ 21,011,611$ 20,295,702$ 18,046,886$ FY 2011 Unreserved Fund Balance15,876,431$ 13,696,626$ 15,222,768$ 20,587,218$ 19,833,681$ 17,675,102$ 15,666,386$ 13,995,827$ 13,049,413$ 14,559,012$ 19,431,679$ 16,357,983$ FY 2012 Cash Balance8,894,526$ 8,902,327$ 13,603,167$ 13,093,141$ 12,607,881$ 12,330,661$ 12,686,783$ 13,735,774$ 11,745,631$ 11,079,412$ 10,365,174$ 10,674,525$ FY 2011 Cash Balance10,098,061$ 10,059,185$ 8,500,193$ 12,269,387$ 11,926,354$ 10,788,858$ 10,521,181$ 6,868,731$ 3,819,631$ 5,209,882$ 10,426,196$ 10,572,661$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2012 vs Fiscal Year 2011FY 2012 Unreserved Fund BalanceFY 2011 Unreserved Fund BalanceFY 2012 Cash BalanceFY 2011 Cash Balance216 of 725
123456789101112141516171819202122232526272829303132333435363738394041556263646566676869ACDFHQRCity of Evanston4th Quarter CIP ReportSorted by Fund & Funding SourceFiscal Year 2012 Funding Fund Carryover Amended YTD Expenses Description DepartmentSourceResponsibleY/NFY 1212/31/2012REVENUES (by Funding Source) MFT Fund FundingN/A N/A N/A 1,400,000 1,181,453 CDBG Fund FundingN/AN/AN/A255,000 288,722 Economic Development Funds FundingN/AN/AN/A160,000 - Washington National TIF Fund FundingN/AN/AN/A2,536,000 1,141,424 Howard-Hartrey TIF Fund FundingN/AN/AN/A1,500,000 22,185 Southwest TIF Fund FundingN/AN/AN/A580,000 - Howard-Ridge TIF Fund FundingN/AN/AN/A900,000 120,938 West Evanston TIF Fund FundingN/AN/AN/A2,270,000 1,369,476 CIP Fund - General Obligation (GO) DebtN/AN/AN/A5,703,213 3,045,781 CIP Fund - Fund ReservesN/AN/AN/A4,477,945 1,903,500 CIP Fund - GrantsN/AN/AN/A2,193,000 465,927 CIP Fund - IDNR Grant FundingN/AN/AN/A975,000 - CIP Fund - Private DonationsN/AN/AN/A1,301,200 3,325 SA Fund FundingN/AN/AN/A1,155,000 1,741,501 Parking Fund FundingN/AN/AN/A3,400,000 1,829,068 Water Fund FundingN/AN/AN/A7,067,000 5,409,332 Water Fund Grants FundingN/AN/AN/A350,000 350,000 Water Fund Insurance FundingN/AN/AN/A420,000 376,810 Sewer Fund FundingN/AN/AN/A753,000 725,700 Sewer Fund IEPA FundingN/AN/AN/A4,000,000 770 TOTAL REVENUE41,396,358 19,975,914 EXPENDITURESStreet Resurfacing - MFTPublic WorksMFTMFTNo1,400,000 1,181,453 SUBTOTAL1,400,000 1,181,453 Fireman's Park RenovationsPRCS Grant CDBGCDBGNo35,000 - Preschool PlaygroundPRCS Grant CDBGCDBGNo- 15,000 Howard Street Improvement ProjectPublic Works Grant CDBGCDBGNo- 130,000 Alley PavingPublic Works Grant CDBGCDBGYes190,000 129,211 Block Curb & Sidewalk Replacement (CDBG)Public Works Grant CDBGCDBGNo- 7,040 SNAP LightingPublic Works Grant CDBGCDBGNo30,000 7,471 SUBTOTAL255,000 288,722 Page 1 of 6217 of 725
123456789ACDFHQRCity of Evanston4th Quarter CIP ReportSorted by Fund & Funding SourceFiscal Year 2012 Funding Fund Carryover Amended YTD Expenses Description DepartmentSourceResponsibleY/NFY 1212/31/201271727374757678798186878889909192939495979899100101102103104105106107108109110111112115116117118119120121Grandmother ParkPRCS Economic Dev.Economic Dev.Yes50,000 - Central Street SidewalkPublic Works Economic Dev.Economic Dev.No110,000 - SUBTOTAL160,000 - Comprehensive Sign PackageCED TIF IncrementWashington TIFNo125,000 - Economic Development ProjectsCED TIF IncrementWashington TIFNo230,000 197,674 Sherman Avenue Public ArtPRCS TIF IncrementWashington TIFYes81,000 18,750 Comprehensive Parking Garage Repair ProjectPRCS TIF IncrementWashington TIFYes425,000 425,000 Orrington Avenue (Davis to Church)Public Works TIF IncrementWashington TIFNo440,000 - Pedestrian LightingPublic Works TIF IncrementWashington TIFNo60,000 - Street Furniture PackagePublic Works TIF IncrementWashington TIFNo175,000 - Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Public Works TIF IncrementWashington TIFNo460,000 - Church Street Resurfacing - Benson to Chicago (TIF)Public Works TIF IncrementWashington TIFNo360,000 - Viaduct Improvements on DavisPublic Works TIF IncrementWashington TIFNo- 500,000 Davis Street Sewer (If No IEPA Loan)Utilities TIF IncrementWashington TIFNo180,000 - SUBTOTAL2,536,000 1,141,424 Access Drive Sidewalk & Pedestrian Lighting Installation Public Works TIF Increment Howard-Hartrey TIF No350,000 22,185 New Bus Shelter at Howard Street Including Bump OutPublic Works TIF Increment Howard-Hartrey TIF No250,000 - Hartrey Streetscape Improvement from Howard to Dead EndPublic Works TIF Increment Howard-Hartrey TIF No550,000 - Howard Street & Jewel Osco Driveway ReconfigurationPublic Works TIF Increment Howard-Hartrey TIF No350,000 - SUBTOTAL1,500,000 22,185 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner)Utilities TIF IncrementSouthwest TIFNo580,000 - SUBTOTAL580,000 - CIP Improvements to City Owned BuildingsCED TIF Increment Howard-Ridge TIFNo900,000 120,938 SUBTOTAL900,000 120,938 West Evanston Planning CED TIF Increment West Evanston TIFNo200,000 - Comprehensive Sign PackageCED TIF Increment West Evanston TIFNo125,000 - Emerson Square InfrastructureCED TIF Increment West Evanston TIFNo1,000,000 600,000 Church / Dodge Intersection Brick Sidewalk ReplacementPublic Works TIF Increment West Evanston TIFNo200,000 - Dodge Ave - Lake Street Intersection Street ScapePublic Works TIF Increment West Evanston TIFNo300,000 300,876 Church Street Rehab - Dodge to Ashland Public Works TIF Increment West Evanston TIFNo360,000 393,149 Dempster Traffic Signal CMAQ ImprovementsPublic Works TIF Increment West Evanston TIFNo10,000 451 Greenleaf Street Water Main Replacement - Grey to DodgePublic Works TIF Increment West Evanston TIFNo75,000 75,000 Page 2 of 6218 of 725
123456789ACDFHQRCity of Evanston4th Quarter CIP ReportSorted by Fund & Funding SourceFiscal Year 2012 Funding Fund Carryover Amended YTD Expenses Description DepartmentSourceResponsibleY/NFY 1212/31/2012124125126127128129130131132133134135137138139140141142143144145146147148149150151152153154160161162167174178179183184186188SUBTOTAL2,270,000 1,369,476 Service Center Parking Deck Structural and Waterproofing RepairsPRCSGO Debt Capital Improvement Fund No700,000 516,091 Lakefront - Lagoon Area ImprovementsPRCSGO Debt Capital Improvement Fund No50,000 14,981 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating RplcPRCSGO Debt Capital Improvement Fund No210,000 112,301 Police Fire Roof ReplacementPRCSGO Debt Capital Improvement Fund No400,000 230,521 Fire Station #1 Mechanical UpgradePRCSGO Debt Capital Improvement Fund No150,000 81,277 Service Center Locker Room RenovationsPRCSGO Debt Capital Improvement Fund No392,500 306,845 Civic Center RenovationsPRCSGO Debt Capital Improvement Fund No487,713 260,426 Civic Center Parking Lot Lighting ImprovementsPRCSGO Debt Capital Improvement Fund No320,000 114,420 Police / Fire HQ Ejector Pump ReplacementPRCSGO Debt Capital Improvement Fund No30,000 19,698 CIP Street Resurfacing - Watermain Projects IPublic Works GO Debt Capital Improvement Fund No700,000 931,739 Central Street SidewalkPublic Works GO Debt Capital Improvement Fund No250,000 - Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Public Works GO Debt Capital Improvement Fund No130,000 - Elmwood Avenue (Oakton to South Blvd)Public Works GO Debt Capital Improvement Fund No64,000 - Oak Avenue (Dempster to Dead End South)Public Works GO Debt Capital Improvement Fund No79,000 - Church Street Brick Sidewalk Replacement - Ridge to ChicagoPublic Works GO Debt Capital Improvement Fund No470,000 - Signage and Pavement Stripping for Pedestrian SafetyPublic Works GO Debt Capital Improvement Fund No200,000 178,636 Bridge Street Bridge (HBP)Public Works GO Debt Capital Improvement Fund No50,000 - City Works Sign, Signal and Street Light Inventory and UpgradePublic Works GO Debt Capital Improvement Fund Yes100,000 - Chicago Avenue StreetscapePublic Works GO Debt Capital Improvement Fund Yes100,000 89,642 Church Street Rehab - Ridge to ChicagoPublic Works GO Debt Capital Improvement Fund No160,000 - Citywide Pavement EvaluationPublic Works GO Debt Capital Improvement Fund No200,000 103,338 New Salt DomePublic Works GO Debt Capital Improvement Fund No460,000 85,866 SUBTOTAL5,703,213 3,045,781 Miscellaneous Unbudgeted CIP Fund Expenditures (See Below)Various CIP Fund Reserves Capital Improvement Fund No- 88,689 Services to General FundAdmin Serv CIP Fund Reserves Capital Improvement Fund No475,000 475,000 Joint Fire Training Agreement with SkokieFire CIP Fund Reserves Capital Improvement Fund No- 286,000 Fire Station #1 Mechanical UpgradePRCS CIP Fund Reserves Capital Improvement Fund Yes5,000 5,000 Crown Center Minor ProjectsPRCS CIP Fund Reserves Capital Improvement Fund Yes6,000 1,765 Animal Shelter RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes98,102 - Ecology Center GreenhousePRCS CIP Fund Reserves Capital Improvement Fund Yes125,000 4,026 Crown Center Partnership StudyPRCS CIP Fund Reserves Capital Improvement Fund Yes73,070 7,065 Twiggs Park RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes218,748 - Civic Center RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes42,287 42,287 Lakefront - Master Plan Implementation - IDOT ReimbursementPRCS CIP Fund Reserves Capital Improvement Fund Yes621,238 30,496 Service Center Locker Room RenovationsPRCS CIP Fund Reserves Capital Improvement Fund Yes7,500 7,500 CTA Yellow Line Infill Station Feasibility StudyPublic Works CIP Fund Reserves Capital Improvement Fund Yes55,000 28,869 Page 3 of 6219 of 725
123456789ACDFHQRCity of Evanston4th Quarter CIP ReportSorted by Fund & Funding SourceFiscal Year 2012 Funding Fund Carryover Amended YTD Expenses Description DepartmentSourceResponsibleY/NFY 1212/31/2012189190194195196197198199200201202203204205207208209210212213214217218219220222226227228233234235238240242243244245246247248249City Works Sign, Signal and Street Light Inventory and UpgradePublic Works CIP Fund Reserves Capital Improvement Fund Yes55,000 50,000 Chicago Avenue StreetscapePublic Works CIP Fund Reserves Capital Improvement Fund Yes290,000 - Asbury Avenue (Central to Chancellor)Public Works CIP Fund Reserves Capital Improvement Fund Yes60,000 60,000 Bennett Avenue (Simpson to Payne)Public Works CIP Fund Reserves Capital Improvement Fund Yes71,000 71,000 Brummel Street (Ridge to Elmwood)Public Works CIP Fund Reserves Capital Improvement Fund Yes70,000 70,000 Dewey Avenue (Kirk to Oakton)Public Works CIP Fund Reserves Capital Improvement Fund Yes82,000 82,000 Elmwood Avenue (Lee to Crain)Public Works CIP Fund Reserves Capital Improvement Fund Yes193,000 68,775 Hartrey Avenue (Lincoln to Central)Public Works CIP Fund Reserves Capital Improvement Fund Yes120,000 120,000 Isabella Street (Highland to Central)Public Works CIP Fund Reserves Capital Improvement Fund Yes70,000 53,113 Jenks Street (Eastwood - Dead End East)Public Works CIP Fund Reserves Capital Improvement Fund Yes30,000 23,606 Milburn Street (Ridge to Orrington, Dead End)Public Works CIP Fund Reserves Capital Improvement Fund Yes180,000 - Pitner Avenue (Lee to Greenleaf)Public Works CIP Fund Reserves Capital Improvement Fund Yes124,000 - Street Light Power Center ReservesPublic Works CIP Fund Reserves Capital Improvement Fund Yes250,000 - Chicago Ave Signal CMAQ Construction - Reimburse to IDOTPublic Works CIP Fund Reserves Capital Improvement Fund Yes75,000 314,722 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Public Works CIP Fund Reserves Capital Improvement Fund Yes270,000 - Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb)Public Works CIP Fund Reserves Capital Improvement Fund Yes150,000 13,587 Lake Street LAPP ProjectPublic Works CIP Fund Reserves Capital Improvement Fund Yes250,000 - Traffic Signal Upgrades - Sheridan Road Chicago to CentralPublic Works CIP Fund Reserves Capital Improvement Fund Yes411,000 - 4,477,945 1,903,500 Noyes Roof ProjectPRCSGrantCapital Improvement Fund No120,000 62,610 Bridge Rehab Program - Lincoln Street (HBP)Public Works GrantCapital Improvement Fund No240,000 - Bridge Street Bridge (HBP)Public Works GrantCapital Improvement Fund No200,000 129,283 Chicago Avenue StreetscapePublic Works GrantCapital Improvement Fund Yes800,000 - Dempster Traffic Signal CMAQ ImprovementsPublic Works GrantCapital Improvement Fund No24,000 - Traffic Signal Upgrades - Sheridan Road (Carryover)Public Works GrantCapital Improvement Fund Yes674,000 274,034 Traffic Signal Upgrades - Sheridan Road (New Money)Public Works GrantCapital Improvement Fund No135,000 - SUBTOTAL2,193,000 465,927 Ecology Center GreenhousePRCS IDNR Grant Capital Improvement Fund No375,000 - Ladd Arboretum Bike Path RenovationsPRCS IDNR Grant Capital Improvement Fund No200,000 - Lakefront - Lagoon Area ImprovementsPRCS IDNR Grant Capital Improvement Fund No400,000 - SUBTOTAL975,000 - Animal Shelter RenovationsPRCS Private Donation Capital Improvement Fund Yes450,000 - Currey Park RenovationsPRCS Private Donation Capital Improvement Fund No200,000 - Grey Park RenovationsPRCS Private Donation Capital Improvement Fund No26,200 - Grandmother ParkPRCS Private Donation Capital Improvement Fund Yes125,000 3,325 Lakefront - Lagoon Area ImprovementsPRCS Private Donation Capital Improvement Fund No500,000 - Page 4 of 6220 of 725
123456789ACDFHQRCity of Evanston4th Quarter CIP ReportSorted by Fund & Funding SourceFiscal Year 2012 Funding Fund Carryover Amended YTD Expenses Description DepartmentSourceResponsibleY/NFY 1212/31/2012250251252255256257258262263264265266267268269270272273274275276277278279281282283286287291293294295296297298299300301302303304SUBTOTAL1,301,200 3,325 Alley MaintenancePublic Works SA Reserves Special Assessment No125,000 1,020,213 Block Curb & Sidewalk Replacement Public Works SA Reserves Special Assessment No- 536,884 Alley Paving City SharePublic Works SA Reserves Special Assessment No670,000 232 Alley Paving Private SharePublic Works SA Reserves Special Assessment No360,000 184,172 SUBTOTAL1,155,000 1,741,501 Maple Garage Store Front Improvement CED ParkingParkingYes150,000 84,340 ALPR System Admin Serv ParkingParkingNo- 115,202 Land Admin Serv ParkingParkingNo- 1,346,573 Citywide Parking Meter UpgradesAdmin Serv ParkingParkingNo1,400,000 52,000 Resurfacing of City Owned Surface LotsAdmin Serv ParkingParkingNo210,000 - Comprehensive Signage ProgramAdmin Serv ParkingParkingNo250,000 10,200 Parking Garages - Capital MaintenancePRCSParkingParkingNo800,000 211,791 Service Center Parking Deck RepairsPRCSParkingParkingYes50,000 - Parking Lot 4 Improvements Public Works ParkingParkingYes540,000 8,962 SUBTOTAL3,400,000 1,829,068 Filter and Filter Roof RehabUtilities Water RevenuesWaterNo995,000 1,384,650 Security Improvements Utilities Water RevenuesWaterNo50,000 135,016 Zebra Mussel System RepairUtilities Water RevenuesWaterYes90,000 - SCADA System ImprovementsUtilities Water RevenuesWaterYes1,340,000 503,702 Water Main InstallationUtilities Water RevenuesWaterNo3,100,000 2,975,888 Asbestos RemovalUtilities Water RevenuesWaterNo50,000 48,251 Standpipe PaintingUtilities Water RevenuesWaterNo1,120,000 177,014 Master Meter ReplacementUtilities Water RevenuesWaterNo50,000 9,657 Roof ReplacementsUtilities Water RevenuesWaterNo150,000 123,154 Switchgear RepairUtilities Water RevenuesWaterYes12,000 - High Lift Window ReplacementUtilities Water RevenuesWaterYes110,000 52,000 SUBTOTAL7,067,000 5,409,332 Water Utility SCADA System UpgradesUtilities Water GrantsWaterYes350,000 350,000 SUBTOTAL350,000 350,000 Switchgear RepairUtilities Water - Insurance WaterNo420,000 376,810 SUBTOTAL420,000 376,810 Page 5 of 6221 of 725
123456789ACDFHQRCity of Evanston4th Quarter CIP ReportSorted by Fund & Funding SourceFiscal Year 2012 Funding Fund Carryover Amended YTD Expenses Description DepartmentSourceResponsibleY/NFY 1212/31/2012305306307309310311312313314315316317318319320321322323324325326327328329330331332333334335Emergency Sewer WorkUtilities Sewer RevenuesSewerNo75,000 Sewer LiningUtilities Sewer RevenuesSewerNo250,000 250,000 Sewer Repairs on Street ImprovementsUtilities Sewer RevenuesSewerNo428,000 475,700 SUBTOTAL753,000 725,700 Large Diameter Sewer Rehabilitation - Phase 1Utilities IEPA LoanSewerNo4,000,000 770 SUBTOTAL4,000,000 770 TOTAL EXPENDITURES 41,396,358 19,975,912 CIP Fund ReconciliationBond Issuance Costs20,369 CIP Fund Administration less Transfer to GF9 James Park Pavement Repairs920 Dempster Street Boat Storage Ramp16,500 Levy Center Camera Projects23,898 Firing Range Upgrade14,324 Fire Station 4 Sprinkler Repairs6,415 Fire Station 4 Rehab3,910 Ridge Avenue Construction 874 1817 Church Street1,470 TOTAL88,689 Page 6 of 6222 of 725
For City Council meeting of March 11, 2013 Item A6
Business of the City by Motion: Police Sergeants Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Chief Eddington, Evanston Police Chief
Subject: Contract Settlement – Evanston Police Sergeants Association
Date: March 5, 2013
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute and
negotiate any additional terms for a collective bargaining agreement with the Evanston
Police Sergeants Association (the “Sergeants Union”) affiliated with Illinois Fraternal
Order of Police Labor Council effective January 1, 2013 through December 31, 2013.
City Council approval will ratify the tentative agreement reached between the parties
throughout the negotiation process.
Funding Requirements and Sources:
The Sergeants Union opted to exercise the Me Too clause in the previous agreement
for FY 2012, which is an increase of general wages to 2.5% (Equal to the AFSCME
Union increase for 2012). For FY 2013, the contract meets budget expectations with a
2.0% general wage increase, and health plan design changes which will reflect modest
increases to health insurance co-pays and employee contributions paid by bargaining
unit members.
Summary:
The City and the Sergeants Union began negotiations in November 2012. The City
employed a team of City staff members to negotiate with the Sergeants Union
representatives including members from the City Manager’s Office, the Human
Resources Division, the Police Department and the Law Department.
The parties initially negotiated over non-economic issues and once these were
tentatively agreed upon moved on to economic concerns. Funding for the collective
bargaining agreement will come from the General Fund Police Department Salaries and
Benefits Accounts.
Memorandum
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The main deal points of the contract are as follows:
GWI 2.50% 2012 (increase consistent with the ME-TOO provision)
GWI 2.00% 2013
Bargaining unit members may participate in a physical fitness examination (the
P.O.W.E.R. Test) and if the member passes said exam, he/she will be paid a n
increased lump sum amount from $250 to $500 under this collective bargaining
agreement.
Bargaining unit members opting out of the City’s insurance plan will receive an
increased annual incentive payment from $1,500 to $1,800.
Employees of this bargaining unit shall receive an annual $1,000 stipend for a
bachelor’s degree from an accredited college or university.
The City shall increase the annual allowance for the purchase of uniform items from
$825 to $1,000.
Health insurance plan changes are as follows:
(a) PPO I
Increase deductible from $250 in network/$500 out of network (3x family)
to $350 in network/$700 out of network (3x family)
Increase office visit co-pay from $20 to $25
Increase Rx co-pays from $10/$20/$35 (2x mail) to $10/$25/$40 (2x mail)
(b) HMO IL & BA
Increase office visit co-pay from $20 to $25 and emergency room co-pay
from $75 to $100
Increase Rx co-pays from $10/$20/$35 to $10/$25/$40
(c) Health Insurance Contributions made by employees will be based on a
percentage of funding premiums that will be set by 10/1 of each year.
Increases to union member contributions will be limited to a 10% increase. If
the total funding premium increases by more than 10% in a given year, the
union member contribution for the following year will be capped at a 10%
increase. For all subsequent years union member premiums will continue to
increase within the cap in order to “catch up” to the originally agreed upon
percentage contribution rates. Effective July 1, 2012 employees covered by
these plans will contribute the following percentage (%) of total premium cost,
which shall be deducted from their employee paychecks:
Tier
Employee (Single): 10% employee contribution
Employee + 1 or 2 children: 8% employee contribution
Employee + Spouse/DP: 9% employee contribution
Family: 10% employee contribution
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The contribution amounts for the Employee + 1 or 2 children and Employee +
Spouse/DP tiers will be calculated as a percentage of the total family
premium cost.
HMO-BA HMO-IL PPO1*
Employee $ 50.17 $ 56.37 $ 69.68
Employee + 1 or 2 child(ren) $107.97 $121.31 $153.29
Employee + Spouse/Domestic
Partner
$121.46 $136.48 $172.45
Family $134.96 $151.64 $191.62
Legislative History:
N/A.
Attachments:
N/A
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For City Council meeting of March 11, 2013 Item A7
Resolution 16-R-12 Amending the Plan of Operation & Governance for Electricity
Aggregation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Subject: Resolution 16-R-13 Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Date: February 28, 2013
Recommended Action:
Staff recommends adoption of Resolution 16-R-13 amending the Plan of Operation and
Governance for the City of Evanston Electricity Aggregation Program, which will allow
greater flexibility in obtaining prices in order to get the best prices for Evanston
residents.
Background:
The City Council adopted an Electricity Aggregation Plan of Operation and Governance
(POG) on April 10, 2012 by Resolution 24-R-12 to implement its Municipal Aggregation
Program. Council approved award of the aggregation program to Constellation
NewEnergy Inc. on April 30, 2012 for a one-year term. Constellation began delivering
electricity to most of the Evanston residents in August 2012 and therefore their
agreement will terminate in July 2013.
Analysis:
The Plan of Operation and Governance (POG) adopted in 2012 was written after
indicative prices had been received for the aggregation program. Based on the results
of the indicative prices the POG was written specifically for what was being
recommended for the electric purchase in 2012. Since the electric market is constantly
changing; what was appropriate in 2012 may not be appropriate for 2013 and future
electric purchases. For instance the POG would only allow obtaining pricing for 12 or
24 month terms. It may be beneficial to obtain pricing for 18 month and 36 months as
well. Therefore staff is recommending modifications that will allow this type of flexibility
in obtaining prices in order to get the best prices for the Evanston residents.
Attachments:
Proposed Resolution 16-R-13
Memorandum
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For City Council meeting of March 11, 2013 Item A8
Resolution 14-R-13: Grant Award for Long Term Care Ombudsman Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation and Community Service
Subject: Resolution 14-R-13 authorizing the City Manager to sign notification of
grant awards to fund and operate the Long Term Care Ombudsman
Program
Date: March 11, 2013
Recommended Action:
Staff recommends City Council approval of Resolution 14-R-13 authorizing the City
Manager to sign notification of grant awards in the amount of $27,960 to fund and
operate the Long Term Care Ombudsman Program for the City of Evanston.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City
will receive is solely dependent upon amount of funds utilized from the total budget
which is also subsidized by the City of Evanston’s operating budget in the form of local
cash as well as local in-kind services provided by the City of Evanston. Overall
budgeted expenses for the 2013 program include staffing salaries, travel, supplies,
postage, telephone, training material and employee training in the amount of $27,960.
The amount listed below itemizes expenses to be reimbursed by AgeOptions as well as
the local cash and in-kind services provided by the City of Evanston.
Expenses Age Options
Funds
City of Evanston
Cash Match
City of
Evanston
In-Kind Match
TOTAL
Salary and Benefits $20,626 $70,529 $10,080 $101,235
Auto Allowance/travel for
training $3,100 $1,200 $0 $4,300
Supplies/Equipment $1,000 $1,500 $0 $2,500
OTHER (training and
materials, telephone,
community information,
etc.).
Other Expenses $3,234 $3,190 $0 $6,424
TOTAL $27,960 $76,419 $10,080 $114,459
Memorandum
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Summary:
The City of Evanston applied for and received funding for the Long Term Care
Ombudsman program through Age Options. Our 2013 grant award increased by $7,579
from 2012, which the City has been fortunate to receive funding for the Ombudsman
program from Age Options for over twenty years. As part of the nationwide network,
Age Options is authorized by the Federal Older Americans Act and the Illinois
Department on Aging as the Planning and Service Area for the 30 townships
surrounding Chicago. The Older Americans Act Title III-B Ombudsman grant funds the
Long Term Care Ombudsman Program. This grant covers a portion of the salary for
Audrey Thompson, the Long Term Care Ombudsman, as well as travel, supplies,
postage, telephone, training material and employee training food costs.
Ms. Thompson is responsible for providing advocacy for residents who live in long term
care facilities as well as community-wide programs and consultations for individuals
requesting information regarding long term care. Her responsibilities include but are not
limited to investigating complaints of residents of long term care facilities and resolving
matters before formal complaints are made to the Illinois Department of Public Health
(IDPH). If complaints are not resolved, however, Ms. Thompson can aid residents and
family members in filing formal complaints to IDPH. She conducts individual and facility
consultations on Culture Change, Residents’ Rights, Adult protections, Advance
Directives, How to choose a facility, Medicaid/Medicare and transitional services like
Money Follows the Person. Ms. Thompson conducts facility and community
presentations on the aforementioned to bring about awareness to residents of the City
of Evanston. She is responsible for attending and providing technical assistance at
resident council meetings, as well as meeting individually with representatives from
each resident council. Ms. Thompson also participates in annual facility surveys
conducted by IDPH. Title III-B Ombudsman grant also funds the Volunteer
Ombudsman project, of which, Ms. Thompson is also responsible for recruiting and
marinating volunteers to provide a regular presence in all City of Evanston long term
care facilities.
Attachments:
Resolution
Age Options Award Letter
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2/25/2013
14-R-13
A RESOLUTION
Authorizing the City Manager to Sign
a Notification and Conditions of Grant Award
to Fund the Long-Term Care Ombudsman Program
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high stand of living for seniors; and
WHEREAS, pursuant to the Older Americans Act of 1965 (P.L. 109-365)
and the Illinois Act on Aging (20 ILCS 105/1 et seq.), the Parks, Recreation and
Community Services Department (the “Department”) operates a Long-Term Care
Ombudsman Program; and
WHEREAS, the Ombudsman protects and promotes the rights and quality
of life for residents of long-term care facilities by maintaining a working relationship with
the residents and staff of such facilities within the City; and
WHEREAS, the Department applied to the Illinois Department on Aging
for funding for its Ombudsman program; and
WHEREAS, the Department received a grant award in the amount of
twenty-seven thousand, nine hundred sixty dollars ($27,960.00); and
WHEREAS, the Department intends to use the grant award for personnel,
travel and training costs, supplies, and equipment for the Ombudsman program,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized to sign, and the
City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notification
of Grant Award and Conditions of Award attached hereto as Exhibits A and B,
incorporated herein by reference.
SECTION 3: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Grant Award as he may determine to be in the
best interests of the City.
SECTION 4: That this Resolution 14-R-13 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2013
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EXHIBIT A
Illinois Department on Aging
Notification of Grant Award
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GRANTEE NAME, ADDRESS
Project ID:B119
Date:9/26/2012
Type of Grant:Ombu Ombudsman
Approved Costs for Project Period Project Period:
a. Personnel/Fringe $101,235 From:10/1/2012
b. Food 0 To:9/30/2013
c. Travel of Persons 4,300
d. Equipment & Supplies 2,500 Sub Areas:021 Evanston
e. Delivery 0
f. Other 6,424
g. Total $114,459
Computation of Grant Award
1. Total Cost $114,459 8. Original Obligation:$27,960
2. Less Anticipated Revision 1:$0
Project Income 0 Revision 2:$0
3. Net Cost (estimated)114,459
4. Nonfederal Share 86,499 9. Share of Net Cost
a. Local Cash 76,419 a. NonFederal Share 75.57%
b. Local Inkind 10,080 b. Local Cash Share 66.77%
5. Area Agency Share 27,960 c. Federal/State Share 24.43%
6. State Share 0
10. Application for Funds
7. New Obligation Awarded $27,960 Date:8/3/2012
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the
grantee provided all conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions.
Name and Title Date
Signature
Subscribed and sworn to before me this _____ day of ________________, 20_____
Notary Public Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
Jonathan Lavin, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an
integral component of this Notification of Grant Award.
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
Evanston, City of
300 Dodge Avenue
Evanston, IL 60202
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EXHIBIT B
Illinois Department on Aging
Conditions of Award
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Notification of Grant Award Cover Page
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AgeOptions Conditions of Award
Page 2 of 12
n addition to the conditions stated in this FY 2013 Conditions of Award document, the Grantee acknowledges,
where applicable, receipt of the following documents from AgeOptions and agrees to abide by the
requirements and policies set forth:
AgeOptions Service Definitions and Standards
o FY 2010 RFP Service Definitions and Standards (for Title III-B and Title III-E)
o FY 2012 -2014 Definitions and Standards (for Title III-C)
o FY 2009 Definitions and Standards (for Title III-D)
AgeOptions Request for Proposals
o FY 2010 Request for Proposal (for Title III-B and Title III-E)
o FY 2012-14 Nutrition Request for Proposal (for Title III-C)
o FY 2009 Health Promotion/Disease Prevention Request for Proposal (for Title III-D)
Requirements for Recipients of Title III Older Americans Act Funds (All Title III)
FY 2012 Conditions of Award (All Title III)
Grantee’s work plan as submitted to AgeOptions in the form of the Grantee’s application for funding (All
Title III)
Assurances
o FY 2010 AgeOptions Grant/Contract Assurances (for Title III-B)
o FY 2012 AgeOptions Grant/Contract Assurances (for Title III-C)
o FY 2009 AgeOptions Grant/Contract Assurances (for Title III-D)
_____________________________________________
Typed or Printed Name of Organization
_____________________________________________
Signature of Organization’s Authorized Representative
Conditions of Award follow on Page 3
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AgeOptions Conditions of Award
Page 3 of 12
FY 2013 CONDITIONS OF AWARD
I. From Page One of this Notification of Grant Award (NGA):
a. The date indicated on Line 10 is the official work program for this grant.
b. The project period ends September 30, 2013, unless otherwise noted on Page 1. All costs
related to this grant must be obligated prior to September 30, 2013, and disbursed prior to
November 30, 2013.
c. The amount listed on Line 5 under Computation of Grant Award will constitute the ceiling for the
Title III federal participation in the approved cost. The Area Agency Share funds may be any
combination of Federal, State (General Revenue Funds) and/or, where appropriate, NSIP
(Nutrition Services Incentive Program). The amount listed on Line 6 under Computation of Grant
Award will constitute a ceiling for the state fund participation. In-kind and project income may
not replace the obligation for local cash, although local cash may replace in-kind. Final
AgeOptions participation will be based on the close-out report.
d. The Area Agency share of the approved net cost (Number 7 under Computation of Grant
Award) is earned ONLY when the approved cost is accrued and the NON-FEDERAL (Number
4) share of the cost has been contributed. Receipt of AgeOptions Funds (either through
advance or reimbursement) does not constitute earning of these funds. Failure to generate
agreed matching funds will require reimbursement to AgeOptions of unmatched AgeOptions
funds received.
e. If the actual net cost is less than the amount on Number 3, the non-federal share will be at the
percent indicated on Line 9a. In-kind may be up to the amount identified in this award. The
cash match must be at the percent identified on Line 9b (Local Cash Share) and the
federal/state share will be at the percent identified on Line 9c (Federal/State Share) of the net
cost for the project period of this grant.
II. Receipt of funds (Federal, including NSIP Commodity resources, or State ) is contingent upon the
following:
a. Appropriation: Obligations of AgeOptions will cease immediately without penalty of further
payment being required if in any fiscal year the Illinois General Assembly or Federal funding
source fails to appropriate or otherwise make available sufficient funds for this Agreement.
b. Compliance with AgeOptions requirements, terms, conditions, and the Notification of Grant
Award are being met.
i. Compliance with all of AgeOptions policies and requirements (including any updates)
contained in:
1. AgeOptions Service Definitions and Standards
a. FY 2010 RFP Service Definitions and Standards (for Title III-B and Title
III-E)
b. FY 2012 -2014 Definitions and Standards (for Title III-C)
c. FY 2009 Definitions and Standards (for Title III-D)
2. AgeOptions Request for Proposals
a. FY 2010 Request for Proposal (for Title III-B and Title III-E)
b. FY 2012-14 Nutrition Request for Proposal (for Title III-C)
c. FY 2009 Health Promotion/Disease Prevention Request for Proposal (for
Title III-D)
3. Requirements for Recipients of Title III Older Americans Act Funds (All Title III-B,
C, D and E)
4. FY 2013 Conditions of Award (All Title III-B, C, D and E)
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AgeOptions Conditions of Award
Page 4 of 12
5. Grantee’s work plan as submitted to AgeOptions in the form of the Grantee’s
application for funding and approved updated budget (All Title III-B, C, D and E)
6. Assurances
a. FY 2010 AgeOptions Grant/Contract Assurances (for Title III-B)
b. FY 2012 AgeOptions Grant/Contract Assurances (for Title III-C)
c. FY 2009 AgeOptions Grant/Contract Assurances (for Title III-D)
c. Compliance with applicable state and federal laws, rules, and regulations
d. All funds must be obligated by the end of the approved budget period and must be used as
specified in the approved in the Request for Proposal application (if applicable); Letter of Intent
(if applicable) and/or budget.
e. All terms and conditions of the Notice of Grant Award are met.
f. Compliance with applicable state and federal laws and regulations.
g. Any State grant funds not expended or legally obligated by the end of the grant agreement, or
during the time limitation to grant fund expenditures set forth in this section, must be return to
AgeOptions within 45 days, f the funds are not already on deposit with the grantor agency or the
State Treasurer.
h. Grantee shall maintain, for a minimum of 3 years after the completion of the grant, adequate
books, records, and supporting documents to verify the amounts, recipients, and uses of all
disbursements of funds passing in conjunction with the grant; the grant and all books, records
and supporting documents related to the grant shall be available for review and audit by
AgeOptions, the Illinois Department on Aging, Executive Inspector General, the Auditor
General, and the Attorney General; and the Grantee agrees to cooperate fully with any audit
conducted by AgeOptions, the Illinois Department on Aging, Executive Inspector General, the
Auditor General, and the Attorney General; and to provide full access to all relevant materials.
Failure to maintain the books, records, and supporting documents required by this Section shall
establish a presumption in favor of the State for the recovery of any funds paid by the State
under the Grant for which adequate books, records, and supporting documentation are not
available to support their purported disbursement.
i. For not-for-profit organizations who are grantees, until such time as the Federal Government
makes effective any other superseding rules, regulations, circulars, or other official issuances
governing the administration of sub grants to not-for-profit grantees under grants to State
Governments, not-for-profit grantees will continue to be covered by 45 CFR 74 and OMB
circulars A-110 (Uniform Administrative Requirements), A-122 (Cost Principles), and A-133
(Audit Requirements).
III. General and Administrative Requirements
a. Policies and procedures for administration of Title III Projects must include adherence to all
requirements of federal government, state government and AgeOptions.
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b. The Grantee must maintain sufficient and appropriate insurance and bond coverage for all Older
Americans Act funded services, and provide proof of coverage to AgeOptions prior to the project
period.
IV. Fiscal Requirements
a. The Grantee must permit AgeOptions, authorized State of Illinois and authorized Federal
personnel access to financial program and service records for purposes of Title III audit,
monitoring, and evaluation.
b. Grantee must meet AgeOptions requirements for Title III fiscal records. The Grantee, in
determining the costs of work performed under this grant, agrees to comply with the standards
set forth in the applicable Office of Management Budget (OMB) Circular (A-122 [Cost Principles
for Nonprofit Organizations]; A-87 [Cost Principles for Governmental Agencies]; or A-21 [Cost
Principles for Educational Institutions]. The Grantee agrees to comply with audit requirements
imposed by federal and state authorities governing this grant including auditing standards
prescribed by the American Institute of Certified Public Accountants and Government Auditing
Standards issued by the Comptroller General of the United States.
c. Audits for agencies expending over $500,000 in federal funds, from all sources, shall be
conducted in accordance with OMB Circular A-133 (Single Audits of States, Local
Governments, and Non-Profit Organizations). Grantees in this category must submit copies of
the annual audit report, management letter of representations, management letter (if any) and
reconciliations to closeout reports within six (6) months after the end of their fiscal year.
d. The CFDA (Code of Federal Domestic Assistance) numbers for AgeOptions funding are:
Title CFDA
Title IIIB 93.044
Title IIIB-Ombudsman 93.044
Title IIIC 93.045
NSIP 93.053
Title III-D 93.043
Title III-E 93.052
Title VII Elder Abuse 93.041
Title VII Ombudsman 93.042
e. Fiscal reporting requirements, reconciliation and reports from agency auditors for agencies that
expend less than $500,000 in Federal funds, from all sources, during a year will be more limited
in scope than the requirements outlined in OMB Circular A-133. Specific components to be
included in these year-end reports and reconciliations will be prescribed by AgeOptions.
V. Reporting Requirements
a. All grantees must submit a “reconciliation report” which balances their audited figures to the
AgeOptions “Close-out report”. All funds received from AgeOptions must be segregated from
other sources of funding and clearly labeled. This “reconciliation report” must be sent to
AgeOptions within 30 days of the close of the grantee’s audit.
b. The Grantee's accounting system must have supporting documentation for all expenses of the
project, which include (but not limited to): canceled checks for all project costs; receipts; payroll
sheets for all personnel providing Older Americans Act funded services and/or services
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provided with state funds granted by AgeOptions based on actual time spent in each service,
allocated and reported on the monthly financial reports; and bank statements and ledgers that
adequately represent the financial status of the Older Americans Act funded project and/or
project provided with state funds granted by AgeOptions. All in-kind and matching funds must
be documented in the same manner as Title III funds. Project Income must be expended based
upon the application, with any changes of expenditures to be approved by AgeOptions. All
Project Income must be reported to AgeOptions. All such records must be available for
inspection by AgeOptions, the Illinois Department on Aging, and/or federal representative(s).
c. All time sheets kept by staff and/or volunteers providing Older Americans Act funded services,
and/or services provided with state funds granted by AgeOptions, must detail the actual amount
of time spent per funded service per payroll period.
d. The Grantee must provide AgeOptions on or before December 10, 2012, an inventory sheet of
all Title III Older Americans Act funded equipment over $500.
e. All service outputs, budget, and narrative statements are to be adhered to by the Grantee.
Revisions of all parts of the work program may be requested through August 30, 2013, but
cannot be implemented into the grant work plan without the written approval of AgeOptions.
f. Units of service must be provided in each quarter of the year or as agreed upon in the grant
application. New clients should be provided service and reported on in each quarter of the year,
or as agreed upon in the grant application.
g. The Grantee must maintain service records for all AgeOptions funded services. Records shall
clearly support and substantiate all units, clients and other information reported to AgeOptions.
h. The Grantee must provide to AgeOptions in a manner prescribed and determined by
AgeOptions, service and client information. Such information shall be used in part to meet the
Illinois Department on Aging reporting requirements including those under the National Aging
Program Information System (NAPIS).
i. The Grantee/Contractor must submit all financial and program reports on forms provided by
AgeOptions or specifically approved in writing by AgeOptions. Reimbursement will depend on
the timely submittal of reports at times specified by AgeOptions. If reports are not submitted on
time, AgeOptions may hold reimbursements until the Grantee provides all reports and meets
deadlines.
j. Quarterly Service Cost Reports are due fifteen days following the end of the quarter for the first
three quarters. Fourth quarter reports are due ten days following the end of the quarter. If
necessary, final (revised) reports are due November 10th.
k. All forms or methods upon which program reports, reimbursement requests, and/or other
documentation is submitted to AgeOptions automatically assumes the following:
i. The Grantee/Contractor certifies that all information is correct at the time of submission,
regardless of submission method, and
ii. The individual preparing and/or submitting the form is authorized to submit and/or
prepare the form.
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l. Any unearned cash as determined in the closeout calculation for the grant year must be
returned to AgeOptions no later than 45 days following the receipt of the closeout report, unless
notified otherwise by AgeOptions.
m. The Grantee must request from AgeOptions approval of any cost change over ten percent
(10%) in either:
i. The budget categories of Personnel, Travel, Equipment/Supplies, Food, Delivery, Other
or
ii. The service categories.
iii. The Grantee should submit a Revision Request and letter requesting the changes and
rationale for the request by August 30, 2013. If approved, AgeOptions will generate a
revised Notification of Grant Award (NGA).
n. For Title III-C Nutrition Grants – Grantees may not transfer funds from the Food and/or Delivery
budget categories into any other budget category (i.e. Personnel, Travel, Equipment/Supplies,
Other). If AgeOptions chooses to increase or decrease unit levels, AgeOptions will
increase/decrease allocations based on the AgeOptions per unit share of the food and delivery
cost as originally budgeted.
o. AgeOptions will only reimburse costs that it has legal authority to do under a current Illinois
Department on Aging Notification of Grant Award. The awarding of funds by AgeOptions to a
local project is contingent upon the issuance by the Illinois Department on Aging of a signed
Notification of Grant Award, which authorizes AgeOptions to distribute funds. The failure, at any
time, of the Illinois Department on Aging to issue AgeOptions a Notification of Grant Award will
result in this grant award becoming null and void. This grant award becomes null and void if an
existing Notification of Grant Award to AgeOptions is canceled; and/or federal and state funds
awarded to AgeOptions throughout the grant year are not sufficient to maintain fiscal year
commitments.
p. AgeOptions has sole responsibility for allocating available resources under its approved
Notification of Grant Award. In the event that resources are not sufficient to meet obligations
under this grant, AgeOptions will issue a grant revision establishing new funding levels for the
grant period. Action to reduce grant levels will be in proportion to the level of funds determined
available for the program by AgeOptions. Instances when such action will occur include, but are
not limited to, reduction of funds from the federal or state government, insufficient carryover
from the previous year to cover obligations, and/or changes in funding, rules/standards or
directives required by the state or federal government.
q. The Grantee agrees to comply with all requirements of the Older Americans Act of 1965 as
amended, and regulations and program instructions from federal and state authorities under
which this grant is given, including all provider service regulations and requirements detailed in
Volume 53 No. 169 Federal Register, 33758 - 33759, August 31, 1988 and Titles 41 and 45 of
the Code of Federal Regulations.
r. The grant application (as identified in Condition (l)) includes a budget for delivery of services
and a list of the services to be provided by units and clients to be served. AgeOptions awards
funds to the Grantee with the expectation that the grant application goals for expenditures,
service units, and clients will be met during and throughout the Fiscal Year. If AgeOptions
determines that expenditures, service units, or client projections will not be met, AgeOptions
may take action as outlined in the Request for Proposal (RFP) or in AgeOptions Policy on
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Performance Deficiencies of Grantees. AgeOptions may initiate a revised grant award to reflect
the level of funds needed to reach reduced unit and client projections.
VI. ACCEPTANCE OF GRANT
a. I, the undersigned, under oath, certify that I have read and understand the terms of the
Notification of Grant Award and that this Agency will abide by them. I further certify that I am
authorized to sign for this Agency and that I have not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois, nor have I made an admission of guilt of
such conduct which is a matter of record (30 ILCS 500/50-5). The Grantee certifies that he is
not in default on an educational local as provided in Public Act 85-827. The Grantee certifies
that is has not been barred from contracting with a unit of state or local government as a result
of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961.
b. This certifies acceptance of the terms of this Grant under Title III of the Older Americans Act
of 1965, as amended, and in terms and conditions enumerated in the narrative and exhibits of
the approved Grant applicant. This further certifies that the accepting agency understands that
it must administer the Grant in compliance with all rules and regulations of the U.S. Department
of Health and Human Services, as well as those of the Illinois Department on Aging and
AgeOptions.
c. This further certifies that the Grantee understands that no alterations of the terms specified in
this grant, as approved, may be made without written authorization of AgeOptions.
d. Grantee certifies to the following in fulfilling the requirements of the Drug Free Workplace Act
(Check only one):
____ That I am doing business as an individual and I certify that I will not engage in the
unlawful manufacture, distribution, dispensation, possession, or use of a controlled
substance in the performance of this contract.
____The Drug Free Workplace Act does not apply (either the contract is less than
$5,000, or the contractor or grantee is a corporation, partnership, or other entity that
has less than 25 employees).
____The Drug Free Workplace Act does apply and I have completed and attached the
required certification form. (The Drug Free Workplace Act applies to contracts or
grants of $5,000 or more with corporations, partnerships, or other entities with 25 or
more employees at the time the contract or grant is awarded.)
e. The Grantee certifies that it has not been barred from contracting with a unit of State or local
government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961.
f. The Grantee certifies that neither it nor any substantially-owned affiliated company is
participating or shall participate in an international boycott in violation of the provision of the U.S.
Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce
promulgated under that Act.
g. The Grantee certifies it and its employees will comply with applicable provisions of the U.S. Civil
Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42
U.S.C. 1201 et.seq.) and applicable rules in performance under this grant.
h. The Grantee certifies that it is not in default on an educational loan (5 ILCS 385/3). This applies
to individuals, sole proprietorships, partnerships and individuals as members of LLCs.
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i. The Grantee certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-
43); and as applicable has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the Illinois
Secretary of State.
j. If the Grantee has been convicted of a felony, the Area Agency certifies at least five years have
passed after the date of completion of the sentence for such felony, unless no person held
responsible by a prosecutor’s office for the facts upon which the conviction was based continues
to have any involvement with the business (30ILCS 500/50-10).
k. The Grantee certifies that it and its affiliates are not delinquent in the payment of any debt to the
State (or if delinquent has entered into a deferred payment plan to pay the debt), and the
Grantee and its affiliates acknowledge the State may declare the grant void if this certification is
false (30 ILCS 500/50-11) or if the Grantee or an affiliate later become delinquent and has not
entered into a deferred payment plan to pay off the debt (30 ILCS 500/50-60).
l. The Grantee certifies it has not paid any money or valuable thing to induce any person to refrain
from bidding on a State contract, nor has the Grantee accepted any money or other valuable
thing, or acted upon the promise of same for not bidding on a State Contract (30 ILCS 500/50-
25).
m. The Grantee certifies it has not been convicted of the offense of bid rigging or bid rotating or any
similar offense of any state or of the United States (720 ILCS 5/33 E-3, E-4).
n. The Grantee certifies it complies with the Illinois Department of Human Rights Act and rules
applicable to public contracts, including equal employment opportunity, refraining from unlawful
discrimination and having written sexual harassment policies (775 ILCS 5/2-105).
o. The Grantee certifies it does not pay dues to or reimburse or subsidize payments by its
employees or any dues or fees to any “discriminatory club” (775 LCS 25/2).
p. If Grantee, or any officer, director, partner, or other managerial agent of Grantee has been
convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony
under the Illinois Securities Law of 1953, Grantee certifies at least five years have passed since
the date of the conviction. Grantee further certifies that it is not barred from being awarded a
grant and acknowledges that the State shall declare the grant void if this certification is false (30
ICLS 500/50-10.5)
q. Grantee certifies it is not in violation of the “Revolving Door” section of the Illinois Procurement
Code (30 ILCS 500/50-30).
r. Grantee certifies it is not retained a person or entity to attempt to influence the outcome of a
procurement decision for compensation continent in whole or in part upon the decision of
procurement (30 ILCS 500/50-38)
s. Grantee certifies it will report to the Illinois Attorney General and the Chief Procurement Officer
any suspected collusion or other anti-competitive practice among any bidders, offerors,
contractors, proposers or employees of the State (30 ILCS 500/50-40, 50-45, 50-50)
t. Grantee warrants and certifies that it and, to the best of its knowledge, its subcontractors have
and will comply with Executive Order No. 1 (2007). The Order generally prohibits Grantees and
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subcontractors from hiring the then serving Governor’s family members to lobby procurement
activities of the State, or any other unit of government in Illinois including local governments if
that procurement may result in a contract valued at over $25,000. This prohibition also applies
to hiring for that same purpose and former State employee who had procurement authority at
any time during the one-year preceding the procurement lobbying activity.
u. Grantee certifies that information technology, including electronic information, software, systems
and equipment, developed or provided under this grant will comply with the applicable
requirements of the Illinois Technology Accessibility Act Standards as published at
www.dhs.state.il.us/itaa (30ILCS 587).
v. Grantee certifies that it has read, understands, and is in compliance with the registration
requirements of the Elections Code (10 ILCS 5/9-35) and the restrictions on making political
contributions and related requirements of the Illinois Procurement Code (30 ILCS 500/20-160
and 50-37). Grantee will not make a political contribution that will violate these requirements.
These requirements are effective for the duration of the term of office of the incumbent
Governor or for a period of two years after the end for the grant tern, whichever is longer.
VII. Under penalties of perjury, I certify that
a. The number shown on this form is my correct taxpayer identification number (or I am waiting for
a number to be issued to me), and
b. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or
(b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup
withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified
me that I am no longer subject to backup withholding, and
c. I am a U.S. person (including a U.S. resident alien), and
d. All information in this grant agreement is true and correct to the best of my knowledge,
information and belief; the funds shall be used only for the purposes described in the grant
agreement; and the award of funds is conditioned upon such certification, and
e. I, the undersigned, under oath, certify that I have read and understand the terms of the Request
for Proposal and this Agency will abide by them at all times during the period set forth in the
Grant Award. I further certify that I am authorized to sign for this Agency and that I have read
the attached documents and hereby abide to follow the requirements and policies set forth
therein.
__________________________________________ _____________________________________________
Typed or Printed Name of Organization Typed or printed Name and Title of Organization’s
Authorized Representative
__________________________________________ _____________________________________________
Signature of Organization’s Authorized Representative Date of Signature
__________________________________________
Organization’s Federal Taxpayer Identification Number
STATEMENT OF NON-DISCRIMINATION
AgeOptions does not discriminate in admission to programs or treatment of employment in programs or
activities in compliance with the Illinois Human Rights Act; the U.S. Civil Rights Act; Section 504 of the
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Rehabilitation Act; The Age Discrimination Act; the Age Discrimination in Employment Act; and the U.S. and
Illinois Constitution. If you feel you have been discriminated against, you have the right to file a complaint with
the Illinois Department on Aging. For information, call 1-800-252-8966 (Voice and TDD) or contact the
AgeOptions Civil Rights Coordinator at (708) 383-0258.
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STATE OF ILLINOIS
ILLINOIS DEPARTMENT ON AING
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (30 ILCS 580/1 et seq.) The Drug Free Workplace Act, effective January
1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purposes of awarded a contract for the
procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or
contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not
limited to, suspension of contract or grant payments, termination of the contract of grant and debarment of contracting or grant
opportunities within the State for at least one (1) year but not more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership, or other entity with twenty five (25) or
more employees at the time of issuing the grant, or a department, division, or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
Publishing a statement
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee’s or contractor’s work place.
(2) Specifying the actions that will be taken against employees for violations of such prohibition,
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) Abide by the terms of the statement; and
(B) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than
five (5) days after such conviction.
Establishing a drug free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The grantee’s or contractor’s policy of maintaining a drug free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon an employee for drug violations.
v. Providing a copy of the statement required by subparagraph
1. To each employee engaged in the performance of the contract or grant and to post the statement in
a prominent place in the workplace.
2. Notifying the contracting or granting agency within ten (10) days after receiving notice under part
(b) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice
of such conviction.
3. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or
rehabilitation program by, any employee who is so convicted, as required by section5 of the Drug
Free Workplace Act.
4. Assisting employees in selecting a course of action in the event drug counseling, treatment, and
rehabilitation is required and indicating that a trained referral team is in place.
5. Making a good faith effort to continue to maintain a drug free workplace through implementation of
the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS
CERITIFICATION ON BEHALF OTHE LEGAL ENTITY DESIGNATED BELOW.
____________________________________________ _____________________________________________________
Typed or Printed Name of Organization Signature of Organization’s Authorized Representative
____________________________________________ _____________________________________________________
Organization’s Federal Taxpayer Identification Number Typed or Printed Name and Title of Organizations Authorized
Representative
___________________________
Date of Signature
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For City Council meeting of March 11, 2013 Item A9
Resolution 17-R-13: 1223 Simpson Street Apartment Lease Renewal
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services
Paul D’Agostino, Superintendent Parks/Forestry & Facilities Management
Subject: Resolution 17-R-13, 1223 Simpson Street Boiler Room Apartment Lease
Renewal
Date: March 5, 2013
Recommended Action:
Staff recommends approval of Resolution 17-R-13, authorizing the City Manager to
Execute a Lease between the City of Evanston and Norma and Nolan Robinson for the
Apartment located at 1223 Simpson Street retroactively for the period August 1, 2012 to
July 31, 2013.
Summary:
Since 2005, the City of Evanston has had a lease agreement with Nolan and Norma
Robinson for the rental of the Boiler Room Apartment. The current agreement ended on
July 31, 2012.
The rent will remain at $1300.00 per month due on the first day of each month.
-------------------------------------------------------------------------------------
Attachments:
Resolution 17-R-13
Lease Agreement
Memorandum
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For City Council meeting of March 11, 2013 Item A10
Ordinance 29-O-13: Class B Liquor License for La Macchina Café
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to
Fercas, LLC d/b/a La Macchina Cafe
Date: February 26, 2013
Recommended Action:
Staff recommends City Council adoption of Ordinance 29-O-13.
Funding Source:
n/a
Summary:
Ordinance 29-O-13 amends Subsection 3-4-6-(B) of the City Code to increase the
number of authorized Class B liquor licenses to eighteen (18), and thereby permit
issuance of a liquor license to Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington
Ave. This liquor license will allow La Macchina to sell alcoholic liquor for on premises
consumption while food is available. La Macchina shareholders/sitemanagers
Christopher Casas and Marco Ferrarini submitted all application materials.
Legislative History:
At the February 21, 2013 Liquor Control Review Board meeting, the Board reviewed the
Class B Liquor License application for Fercas, LLC, and recommended issuance.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 29-O-13
Application
Draft Minutes of the February 21, 2013 Liquor Control Review Board meeting
Memorandum
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2/26/2013
29-O-13
AN ORDINANCE
Amending City Code Subsection 3-4-6-(B)
to Increase the Number of Class B Liquor Licenses from
Seventeen to Eighteen
(Permitting Issuance to Fercas LLC, d/b/a La Macchina Café, 1620
Orrington Ave.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6-(B) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class B liquor
licenses from seventeen (17) to eighteen (18), to read as follows:
3-5-6-(B): CLASS B licenses, which shall authorize the sale on the premises
specified of alcoholic liquor only for consumption on the premises while food is
available. Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class B licenses must have some food service available when
alcoholic liquor is being sold. The meanings of “hotel,” “restaurant,” and “core area”
shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only
of such licenses may elect to pay the amount herein semiannually. Such election shall
be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than seventeen (17) eighteen (18) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
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~2~
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
_________________________, 2013
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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DRAFT
Page 1 of 4
MEETING MINUTES
Liquor Control Board
Thursday, February 21, 2013
11:30 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach , Dave
Skrodzki
Members Absent: Byron Wilson
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Chris Casas (La Macchina); Aitikan Chailikit (Coast Sushi Central);
Mark Kupiec (Coast Sushi Central); Jim Pomerantz (Bat 17); Steve
Schwartz (Union/Space); Eric Singer (Company)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:34 a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
Bat 17: Jim Pomerantz of Bat 17 commented that the City Code lacks uniform
guidelines on acceptable forms of foreign ID. When Bat 17 opened in 2007, they were
told that a passport was the only acceptable form of ID for a foreign student or visitor.
He has had to turn away business due to patrons lacking a valid passport for
identification. After checking with other Evanston bars, he discovered that none were
requiring passports as ID. The students present driver’s licenses from their native
countries and don’t carry their passports. Jim suggests some sort of government issued
ID with a second form of photo ID that confirms it is the correct person. Marion Macbeth
inquired if foreign students can obtain State ID cards. Jim said he does not know. If they
are eligible he guesses that 99% of the students won’t get them. Marion responds that
she feels they should have a passport or visa if they lack a State ID. Aitikan Chailikit
mentioned that nonresidents are allowed to obtain temporary State IDs. Grant Farrar
suggests that Jim check with the Illinois Liquor Commission as they most likely will have
some guidelines on foreign ID’s. Grant will do some research into the issue and the
board will address the issue further at a subsequent meeting.
Fercas, LLC d/b/a La Macchina Café: Requests issuance of a Class B liquor license.
Chris Casas (co-owner) explained that LaMacchina is an Italian-themed restaurant that
will offer coffee and pastries in the morning and also full lunch and dinner menus. The
Mayor inquired whether everyone who serves liquor be BASSET training. Chris Casas
said they would.
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Page 2 of 4
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Casa’s request. No concerns were voiced. The board recommends issuing a
Class B Liquor License to be introduced at the City Council meeting on March 11, 2013.
Coast Sushi Central Corporation d/b/a Coast Sushi Central: Requests issuance of a
Class C liquor license. Aitikan Chailikit (Manager) and Mark Kupiec (Attorney) were
present. Mark Kupiec spoke on behalf of Coast Sushi Central. He explained that the
owners already have a Chicago restaurant and they wish to expand to Evanston. Grant
Farrar pointed out a discrepancy with the certificate of insurance and ask ed that Coast
Sushi Central resubmit with the carrier information and policy effective dates. The
Mayor confirmed that all servers will receive BASSET training.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Kupiec’s request. No concerns were voiced. The board recommends issuing
a Class C Liquor License to be introduced at the City Council meeting on March 11,
2013.
Table Nine d/b/a Company: Requests creation and issuance of a BYOB liquor license.
Eric Singer (co-owner) was present at the meeting. Eric Singer explained his unique
restaurant model. The restaurant is located on Chicago Avenue and only has 16 seats.
The restaurant features rotating guest chefs and menus. Due to the small scale of the
restaurant, a bar is not practical. It is preferable to allow patrons to bring their own
alcohol. The City Code does not address BYOB so he has come before the Board to
seek a new liquor license category that allows BYOB only.
Dick Peach was surprised that Evanston does not have a BYOB policy. Grant Farrar
explained that the State of Illinois is wide open on the issue and it varies by City. Eric
mentioned that Lucky Platter has been offering BYOB to its customers for years,
assuming it was acceptable under the Code.
Dave Skrodzki asked if there is an aversion to BYOB in Evanston. The Mayor
responded that she is not aware of any but that is the point of the meeting; to seek
feedback on the issue. Marion Macbeth also assumed the City allowed BYOB and she
appreciates the idea of the alcohol being sealed upon arrival and resealed if taken
home from the restaurant. Marion sees the BYOB option as advantageous over the
one-day license workaround employed by Company for its February bookings.
Grant Farrar drafted a memo in advance of the meeting that proposed allowing current
liquor license owners to also offer BYOB to their customers. The advantage of this is
that these licensees already have BASSET training and Dram shop requirements
satisfied. It also prevents the creation of a new liquor license class. The Mayor pointed
out that the proposal necessitates the application and purchase of a regular liquor
license class in order to qualify for BYOB.
Eric Singer discussed the City of Chicago’s policy and whether or not it requires its
restaurants to obtain Dram shop insurance. Grant Farrar pointed out that the City of
Chicago’s policy merely encourages the purchase of Dram shop insurance. Steve
Schwartz of union Pizzeria feels a Class C would be more license than Eric needs since
he does not intend to sell alcohol, but only offer BYOB.
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The Mayor expressed a desire to have a lesser fee imposed for a BYOB stand-alone
license. Dick Peach wondered how other communities handle BASSET training for
BYOB establishments. Steve and Eric both concurred that they have a low tolerance for
public intoxication and that BASSET training aids in identifying those situations,
regardless of whether the alcohol consumed is BYOB.
Eric asked for guidance on how to move forward with future events while BYOB status
is pending. The Mayor and Grant Farrar explained that the process of creating a new
liquor class will take time and that a draft would not be able to go before City Council
until March 11, 2013, at the earliest. Grant suggested issuing one-day licenses and
crediting those payments towards the annual fee for the BYOB license. Eric estimates
having no more than 4-5 events before March 11th.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Singer’s request. No concerns were voiced. The board recommends creating
and issuing a Class BYOB Liquor License to be introduced at the City Council meeting
on March 11, 2013.
DISCUSSION ONLY ITEMS
Union/Space: Grant Farrar explained that the issue of Union Pizzeria’s liquor license
class was discussed at the previous meeting. Due to the attached entertainment venue
(SPACE), a Class C license may not be the most appropriate license class for the
establishment. A class W would be more appropriate but would require the expansion of
the retail/core area to include the Union/Space location.
Dick Peach questioned whether the expansion of the core area would expand the taxing
district. Grant Farrar is not sure how the two areas are connected. He explains that the
issue will require some due diligence.
Marion Macbeth points out that the face of Evanston has changed quite a bit since the
core area was first defined twenty or more years ago. The core area as currently
mapped is no longer an accurate representation of Evanston. Dick Peach questioned
whether the core area was based on the taxing district and whether or not the two are
linked. He does not have any issue with expanding the core area.
Steve Schwartz of Union Pizzeria was in disagreement. Steve thinks there are
advantages to being in the current Core area and those particular advantages have not
been extended to Union’s location. He cites parking and infrastructure improvements as
examples. He states further that the back Space area does about $270,000 of liquor
sales a year and feels an $8,000 a year license fee is excessive. He points out that
Space holds only 200 people and hosts cultural events in addition to music events. He
views it as an extension of his restaurant and feels it is likened to a private party space.
He does not think a class W is appropriate for the type of events hosted at
Union/Space. He feels Union/Space generates a lot of tax revenue. The annual fee is
excessive when one considers that a larger store, such as Trader Joe’s will pay a lower
annual renewal fee than a class W. He does not think he should be punished for
offering entertainment that attracts people to the City. The bonus to the city is in the
form of sales and liquor tax. He says the Space concert venue breaks even.
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Page 4 of 4
Grant Farrar explains that this is a policy matter and that Staff is doing its due diligence
is raising the issue. It’s at the will of the Board and will have to be brought before
Council at some point. The Mayor asks for input from the Board. Dick Peach questions
how the $8000 fee was arrived at. He goes on to say that he also feel $8000 is
excessive. Dick feels the $8000 fee requires some research. Steve Schwartz suggests
the City makes more money on liquor taxes rather than licensing fees.
Marion Macbeth points out that it may be time to review the Liquor Code and update
and simplify it. The Mayor concurs but cautions that an equally important issue is having
the time to perform such a review. Marion agrees but points out that in the long run it
will save time. Grant Farrar also concurs and points out that the Liquor Code was not
included in the general City Code update because it is riddled with its own unique
issues and warrants its own special review. The Liquor Code rewrite is on his list for this
2013 and such an endeavor will take at least six to eight months.
The Mayor suggests the matter be placed on hold pending such a review of the City
Code. Steve Schwartz suggests he and other owners contribute practical suggestions.
He states further that it may be more useful to collect more liquor tax revenue rather
than charge liquor licensing fees. Dick Peach concurs with the idea. This matter will be
revisited at a subsequent board meeting.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 12:24 p.m., February 21, 2013.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of March 11, 2013 Item A11
Ordinance 30-O-13: Class C Liquor License for Coast Central Corporation
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 30-O-13, Permitting Issuance of a Class C Liquor
License to Coast Central Corporation
Date: February 26, 2013
Recommended Action:
Staff recommends City Council adoption of Ordinance 30-O-13.
Funding Source:
n/a
Summary:
Ordinance 30-O-13 amends Subsection 3-4-6-(C) of the Evanston City Code to
increase the number of authorized Class C liquor licenses to thirty (30), and thereby
permit issuance to Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie
Ave. This liquor license will allow Coast Sushi Central to sell alcoholic liquor for on
premises consumption while complete meals are offered. Coast Sushi Central
shareholders/sitemanagers Thipa Thumhathai, Nattawut Chaowsaowapa, and Atikan
Chailikit submitted application materials.
Legislative History:
At the February 21, 2013 Liquor Control Review Board meeting, the Board reviewed the
Class C Liquor License application for Coast Central Corporation, and recommended
issuance.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 30-O-13
Application
See Agenda Item A10 for Draft Minutes of the February 21, 2013 Liquor Control Review
Board meeting
Memorandum
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2/26/2013
30-O-13
AN ORDINANCE
Amending City Code Subsection 3-4-6-(C) to Increase the Number of
Class C Liquor Licenses from Twenty-Nine to Thirty
(Permitting Issuance to Coast Central Corporation d/b/a
Coast Sushi Central, 2545 Prairie Ave.)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty-nine (29) to thirty (30), to read as follows:
(C) CLASS C licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a “restaurant”, as defined in
Section 3-4-1 of this Chapter. It shall be unlawful for any person licensed
hereunder to sell "alcoholic liquor" at a "bar", as defined in Section 3-4-1 of this
Chapter, except to persons attending a reception or party not open to the public.
Alcoholic liquor may be sold in restaurants holding class C licenses only during
the period when their patrons are offered a complete meal. The applicants for the
renewal of such licenses may elect to pay the amount required herein
semiannually or annually. Such election shall be made at the time of application.
The annual single-payment fee for initial issuance or renewal of such license
shall be . . . . . . . . . . . . $2,800.00
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be . . . . . . . . . . . . . . $2,940.00
No more than twenty-nine (29) thirty (30) such licenses shall be in force at
any one time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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30-O-13
~2~
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
_________________________, 2013
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of March 11, 2013 Item A12
Ordinance 32-O-13: Creating BYOB License Classification
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor
License Classification
Date: March 1, 2013
Recommended Action:
Liquor Control Review Board recommends creation of a new BYOB liquor license class.
Funding Source:
n/a
Summary:
Ordinance 32-O-13 does not require restaurants already holding a City liquor
license to apply for a BYO license. Under Ordinance 32-O-13, a restaurant may
allow “bring your own bottle” (“BYOB”) so long as it is licensed under BYO or
another classification. Currently, the City Code does not authorize BYOB. This
ordinance amends Section 3-4-6 of the City Code to create a BYO liquor license class.
Ordinance 32-O-13 also amends City Code Sections 3-4-3 (Licenses), 3-4-14 (Age
Restrictions; Identification Cards), and 3-4-19 (Alcohol Awareness Training) to include
BYOB in those regulations. Under Class BYO, patrons will be permitted to bring one
750 ml bottle of wine per person or up to 36 ounces of beer per person. A Class BYO
licensee must meet the same requirements and conditions as a restaurant that sells
alcohol (e.g., a Class C licensee), including submitting an application and supporting
documentation, completing BASSET training, and checking patrons for identification.
Legislative History:
At the February 21, 2013 Liquor Control Review Board meeting, the Board discussed a
request from Table Nine, LLC, d/b/a Company, for a BYOB classification. The Board
recommended creation of a new BYOB classification and license issuance to Company.
Attachments:
Ordinance 32-O-13
See Agenda Item A10 for Draft Minutes of the February 21, 2013 Liquor Control Review
Board meeting
Memorandum
315 of 725
~1~
3/1/2013
32-O-13
AN ORDINANCE
Creating a New “Bring Your Own Bottle”
Liquor License Classification for Restaurants
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 3-4-6 of the Evanston City Code of 2012, as
amended (“City Code”), is hereby further amended by the enactment of a new
Subsection 3-4-6-(BYO) thereof, to read as follows:
(BYO) CLASS BYO licenses, which shall authorize “bring your own bottle” (“BYOB”) in
restaurants only. Restaurants holding a class BYO license may allow persons of
at least twenty-one (21) years of age to bring beer or wine only into the licensed
premises to be consumed on premises only as a complement to food. Beer and
wine may be consumed in restaurants holding Cass BYO licenses only during
the period when patrons are offered a complete meal. Licensees may allow
BYOB subject to the following conditions:
1. A Class BYO licensee shall follow and comply with requirements and
conditions made applicable to all liquor license classifications and
enumerated in this Chapter, as amended, including but not limited to,
Application for Licenses requirements in Section 3-4-4, Age Restriction and
Identification Cards requirements in Section 3-4-14, and the Alcohol
Awareness Training requirements in Section 3-4-19.
2. A Class BYO licensee shall not permit more than one (1) seven hundred fifty
milliliter (750 ml) bottle of wine per person or no more than thirty-six ounces
(36 oz) of beer per person.
3. At a patron’s request, a licensee may seal a partially consumed bottle of wine
in a transparent, one-time use, tamper-proof bag for removal from the
licensed premises, in compliance with 235 ILCS 5/6-33, as amended.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,500.00.
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The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $1,500.00.
No more than zero such licenses shall be in force at any one (1) time.
SECTION 2: Subsection 3-4-3-(A)-1 of the City Code is hereby amended
to read as follows:
1. It shall be unlawful to sell or offer for sale in the City any alcoholic liquor, or to
allow “bring your own bottle,” without having a liquor dealer's license, or in
violation of the terms of such license.
SECTION 3: Subsection 3-4-14-(B) of the City Code is hereby amended
to read as follows:
(B) If a licensee or his/her agents or employees believes or has reason to believe
that a sale, or delivery, service, preparation, pouring, mixing or drawing alcoholic
liquor for consumption on the premises, or “bring your own bottle,” of alcoholic
liquor is prohibited because of the nonage of the prospective recipient, he/she
shall, before making such sale, or delivery, service, preparation, pouring, mixing,
drawing, or allowing “bring your own bottle,” demand presentation of some form
of positive identification. Only the following types of identification shall be
accepted for purposes of entering a licensed establishment and/or purchasing or
obtaining alcoholic liquor: vehicle operator's license; state photo identification
card for nondrivers; visa or passport; and military identification card.
SECTION 4: Subsection 3-4-19-(A) of the City Code is hereby amended
to read as follows:
(A) It shall be unlawful for any liquor licensee of any licensed establishment to sell,
deliver, serve, prepare, pour, mix or draw alcoholic liquor for consumption on the
premises, or to allow “bring your own bottle,” unless the site manager has
successfully completed a state of Illinois Liquor Control Commission certified
beverage alcohol sellers and servers education and training (BASSET) program
required by the local liquor control commissioner. All persons hired, performing,
and working as a site manager must have a BASSET training certificate before a
liquor license is issued.
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SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
_________________________, 2013
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of March 11, 2013 Item A13
Ordinance 34-O-13: Residents Only Parking East Side McDaniel Ave (1315-1341)
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Schedule XVIII; Residents
Parking Only Districts, of the Evanston City Code, adding (Q) District 16,
24 hour daily, seven days a week.
Date: February 28, 2013
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
consider amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules,
Section 18: Schedule XVIII Residents Parking Only Districts, of the Evanston City Code
adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to
Greenwood Street to 24 hour daily, seven days a week.
Funding Source:
N/A
Summary:
The Chicken and Waffle Restaurant opened in January of this year at 2424 Dempster
Street. Due to resident concerns that parking may be adversely impacted by the patrons
of the restaurant, a parking survey was conducted to determine if the area surrounding
the new establishment was over parked and may have an adverse impact on resident
parking. The survey was conducted on February 14, 2013 – February 18, 2013 from
eight o’clock (8 a.m.) and ten o’clock (10 p.m.)
The results of the survey indicated that there was an average of occupancy of east side
of McDaniel Avenue north of Dempster of forty- nine percent (49%), and there were two
(2) periods of two (2) hour duration that exceeded seventy percent (70%). Staff
recorded occupancy of seventy-three percent (73) at 8 P.M on February 14, 2013 and
eighty-seven percent (87%) at 8 P.M. on February 16, 2013. Out of the forty-four (44)
different license plates recorded during the survey in the 1300 block of McDaniel
Avenue, fifty-two percent (52%) did not register to Evanston, thirty-six percent (36%) to
Evanston residents and only twelve percent (12%) to residents living on the block.
Memorandum
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Based on the study and in accord with City Ordinance 10-5-4-2(B)4a and 4b, the
requirement of vehicles parked during any two (2) consecutive hours impacting an area
must be equal to or greater than 70% and commuter vehicles impacting an area must
be equal to or greater than 30% has been established.
The Transportation/Parking Committee recommended approval at the February 27,
2013 meeting. Alderman Braithwaite supports the recommendation.
---------------------------------------------------------------------
Attached:
Ordinance 34-O-13
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34-O-13
AN ORDINANCE
Amending City Code Section 10-11-18 Residents Only Parking
Districts or Portions Thereof
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Schedule XVIII, Residents Only Parking Districts,
found in Section 10-11-18 of the Evanston City Code of 1979, as amended, is hereby
further amended to include the new Section Q, District Sixteen, stated below:
(Q) District Sixteen (16): Twenty four (24) hours daily, seven (7) days per week:
SCHEDULE XVIII (Q): RESIDENTS PARKING ONLY DISTRICTS
McDaniel Avenue East side 1315 – 1341 McDaniel Avenue
The following residents are eligible to apply for and purchase permits for District
Sixteen(16): 1315 – 1341 McDaniel Avenue
1. Those residents having a legal address on the streets or portions of streets listed
above.
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That if any provision of this Ordinance 34-O-13 or
application thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this Ordinance
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~2~
34-O-13 that can be given effect without the invalid application or provision, and each
invalid application of this Ordinance 34-O-13 is severable.
SECTION 5: That this Ordinance 34-O-13 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2013
Adopted: ___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of March 11, 2013 Item A14
Ordinance 9-O-13: Lease of 623-627 1/2 Howard Street to Peckish One, LLC
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Steve Griffin, Community & Economic Development Director
Johanna Nyden, Economic Development Coordinator
Subject: Lease of Commercial Space at 623-627 ½ Howard Street to Peckish One,
LLC
Date: March 1, 2013
Recommended Action:
Staff recommends approval of Ordinance 9-O-13, “Authorizing the City Manager to
Negotiate and Execute a Commercial Lease with an Option to Purchase for City-Owned
Real Property Located at 623-627 ½ Howard Street”. The lease-to-own agreement is
proposed to be entered into with Peckish One, LLC, for the operation of a restaurant
with a brewery.
This agenda item is associated with Resolution 1-R-13, which appears as Agenda Item
O1 for action on this agenda.
Funding Source:
Not Applicable
Background:
The City purchased the property located at 623-627 ½ Howard Street in October 2011
for $475,000 using Economic Development Funds. The Economic Development Fund
is repaid annually by the Howard/Ridge Tax Increment Financing (TIF) district in the
amount of $47,500 for 10 years.
The property has been vacant (with the exception of one tenant), while the City has
worked to identify a suitable single user for the property. The sole tenant has a month-
to-month lease with the City. This tenant has been notified that the City has found a
party to lease the entire property and was aware that continued tenure at the space was
temporary. Staff is working with this tenant to relocate to a similar space in south
Evanston.
Memorandum
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The Howard Street corridor has seen an increase of commercial activity in recent years.
The addition of Ward Eight, cocktail lounge and Leonie’s Delice, a French -Hatian
bakery has represented a set of new commercial opportunities for Howard Street.
Demographically, the area is dense and offers a large number of households with
significant purchasing power for dining outside the home. The table below compares
households within a one-mile radius of 623 Howard Street to households within a one-
mail radius of 636 Church Street (location of restaurant that Peckish owners were
previously affiliated with)
Demographic Profile of Consumers within One-Mile of Comparable Properties
623 Howard
Street
636 Church
Street
2011 population 61,299 31,571
Per Capita Income $26,000 $37,200
Total # Households 26,000 12,300
Med. Household Income $41,300 $51,400
Total Household “Buying Power” Approx. $1.07B Approx. $632M
Total Spent Outside Home on Dining $70.5M $44.5M
Total Spent on Dinner (Outside Home) $32.6M $20.6M
Total Spent on Alcohol (Outside Home) $6.2M $4.4M
Source: CoStar/ESRI
Within a one-mile radius of the 623 Howard Street property, there is a large proliferation
of single-person households that likely dine out more than what would be found within a
one-mile radius of 636 Howard Street that contains more single-family homes with
multiple household members. Typically, single-person households eat a greater share
of meals outside the home.
Summary:
The owners of Peckish One, LLC, an Illinois limited liability company, Debbie and Jamie
Evans, seek to create an “American-style bar/restaurant that will include a small
brewery for beer consumption. The restaurant is proposed to be called Peckish. This is
a British adjective used to describe being “somewhat hungry”. Mr. and Mrs. Evans seek
to enter into a lease-to-own agreement with the City with the ability to purchase the
property after a lease period of four years of a five-year lease. The proposed rent
structure is as follows:
Month
1-18
Month
19-30
Month
31-42
Month
43-54
Month
55-60
Monthly
Income $0 $5,500 $6,500 $7,500 $8,500
Total Income
for Period $0 $66,000 $78,000 $90,000 $51,000
The lease-to-own agreement contemplates that all rent paid during the term of the lease
will be deducted from the ultimate purchase price. The owners have the ability to
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purchase the property after completion of Month 48. At which point the City would have
collected $189,000. In the event the owners do not purchase the building until the end
of Month 60, the City is expected to receive $285,000 in rent payments through the
entire term of the five-year lease.
Similar to the project at Ward Eight immediately west of the subject property, it is
requested that the City make basic improvements to the property to facilitate
rehabilitation for a restaurant user. The improvements contemplated include necessary
upgrades to the heating and cooling systems in the building, new windows and doors,
as well as demolition and structural work to consolidate the five individual storefronts to
a single space at the property. In anticipation that this work would need to be
completed, Resolution 79-R-11 was approved at the December 12, 2011 City Council
meeting which authorized the reimbursement of project expenditures up to $13,828,000
in General Obligation Bonds. Of the total amount, $900,000 was included to address
proposed development costs in the Howard-Ridge TIF district. Of the funds in the
Howard-Ridge TIF District, approximately $200,000 was reserved for rehabilitation of
this property.
A request for a grant of the $200,000 from the aforementioned reimbursement
resolution was made on Wednesday, February 27, 2013 at the Economic Development
Committee. The Economic Development Committee recommended unanimously (10-
0) to City Council approval of the $200,000 grant at the meeting and this item is
discussed further in the accompanying memorandum associated with item O1. Peckish
has provided a preliminary estimate of the “vanilla box” build-out. While the City is
being asked to assist in some of the build-out, Peckish One LLC will be responsible for
all remaining improvements, including installation of a kitchen, installation of décor
appropriate for a restaurant/brewery, and other associated improvements for a
restaurant.
If approved, the lease-to-own agreement would require funds granted for improvements
to the property to be repaid at time of purchase of the building. The lease-to-own
agreement lists the purchase for this property as the City’s original 2011 purchase price
($475,000) plus the cost of any funds expended to improve the property (up to $200,000
from the reimbursement resolution pending consideration by City Council), for a total
price of $675,000. In the event that Peckish is able to meet all deadlines for project
completion (December 1, 2013) and pays rent in full and on time, the final purchase
price would be reduced by $50,000. In the event these payments are not made in a
timely manner Peckish would not be eligible for the reduction in purchase price.
Additionally, in the even rent is not paid in full and on time, a late charge of $10.00 per
day is assessed on the tenant.
The agreement stipulates that if at the time of purchase appraisals are obtained that
estimate the property for less than this proposed price ($675,000), Peckish One, LLC
has the ability to negotiate a lower purchase price from the City. This provision was
included in order to ensure Peckish One would have the ability to ultimately obtain
financing to purchase the property. In the event this option is exercised, the reduction
of the purchase price by $50,000 would not be applied.
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Upon all parties signing the lease, the first month of free rent will commence. The
owners anticipate a late fall/early winter 2013 opening. The abated commercial rental
payments for the first 18 months were contemplated in order to offset initial costs
associated with major construction work to convert the storefront and property into a
restaurant as well as the costs associated with opening a new business. The rent in
subsequent years is estimated to be market rental rates for ground floor commercial
space in the south Evanston/north Rogers Park area.
Key additional points of the lease-to-own agreement:
If the owners do not decide to purchase the property at the end of the agreement,
the City can freely market and sell the property to a party of their choosing;
Peckish One, LLC will pay all property taxes and utilities (gas, water, heat,
electricity, power, or other similar costs) associated with the property;
Peckish One, LLC will be responsible for any and all maintenance and repairs to
keep the property in good repair; and
The agreement is not assignable to other parties not associated with the LLC nor
can Peckish One, LLC sublet the property.
In order to provide additional information about their restaurant, the owners have
provided a copy of their business plan, resumes, and preliminary floor plan of the
proposed restaurant. Mr. and Mrs. Evans anticipate that they would employ
approximately 30 full-time staff. They have indicated a desire to make most of those
hires from Evanston and work with the City and our workforce development partners to
accomplish this goal.
Attachments:
Copy of Ordinance 9-O-13
Copy of Lease-to-Own Agreement
Business Plan for Peckish
Resumes of Mr. Jamie and Mrs. Debbie Evans
Preliminary Floor Plan of Peckish
Preliminary Cost Estimate of Build-Out of Peckish
Copy of Financial Statements for Peckish Investors will be available prior to
consideration by the City Council
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2/17/2013
9-O-13
AN ORDINANCE
Authorizing the City Manager to Negotiate and Execute
a Commercial Lease with an Option to Purchase
City-Owned Real Property Located at 623-627 1/2 Howard Street
WHEREAS, the City of Evanston owns certain real property located at
623-627 1/2 Howard Street, Evanston, Illinois 60202, which is improved with a single
story commercial building and more fully described on Exhibit 1 (the “Property”); and
WHEREAS, the City Council has determined that it is in the best interests
of the City of Evanston to negotiate and execute a five (5)-year commercial lease
agreement with an option to purchase the Property, with Peckish One, LLC, an Illinois
limited liability company;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code
of 1979, as amended (the “City Code”), the City Manager is hereby authorized and
directed to negotiate and execute, and the City Clerk is hereby authorized and directed
to attest, on behalf of the City of Evanston, the lease agreement for the Property, by and
between the City of Evanston, as landlord, and Peckish One, LLC, as tenant. The lease
and option agreement shall be in substantial conformity with the Lease attached hereto
as Exhibit “2” and incorporated herein by reference.
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9-O-13
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SECTION 3: Should Peckish One, LLC seek to exercise the option to
purchase, the City shall follow the procedure for conveyance by negotiation pursuant to
Subsection 1-17-4-2-(B), as amended.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
328 of 725
9-O-13
~3~
EXHIBIT 1
LEGAL DESCRIPTION
LOTS 7, 8 AND 9 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A
SUBDIVISION OF THE SOUTH 6.25 FEET CHAINS (412 ½ FEET) OF THAT PART
OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST
OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY OF
THE CHICAGO AND NORTH WESTERN RAILROAD COMPANY, IN COOK COUNTY,
ILLINOIS.
Common Address: 623-627 1/2 Howard Street, Evanston, Illinois 60202
PIN: 11-30-209-025-0000
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9-O-13
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EXHIBIT 2
COMMERCIAL LEASE AND OPTION AGREEMENT
330 of 725
COMMERCIAL LEASE AND OPTION AGREEMENT
This Lease and Option Agreement (the “Agreement”), made on this ____ day of February,
2013 (the “Effective Date”), by and between The City of Evanston, an Illinois home rule
municipality (“Landlord”), whose main business office is located at 2100 Ridge Avenue,
Evanston, Cook County, Illinois, and Peckish One LLC, an Illinois limited liability company
(“Tenant”), of Evanston, Illinois. Landlord and Tenant may be referred to as a “Party” and
collectively as the “Parties”.
SECTION 1: DESCRIPTION OF PROPERTY
A. Property. Landlord is the fee simple owner of certain real property in the City of
Evanston, State of Illinois, containing approximately 10,177.45 square feet (0.23 acres) of land
as legally described in Exhibit A attached hereto and hereby incorporated herein and with the
common address of 623-627 ½ Howard Street, Evanston, Illinois 60202 (the “Property”).
Landlord does hereby demise and lease, all of the Property to Tenant, including the
commercial building thereon as further defined herein (the “Building”), and as further
improved by Landlord, for Tenant’s exclusive use and control, pursuant to the terms and
conditions of this Agreement. Unless specified otherwise, the term Property as used
hereinafter shall include the Building. Landlord leases to Tenant the free-standing building to
be renovated by Tenant on the Property in accordance with the terms of this Lease, which
building contains approximately ___________ square feet of ground floor leasable area within
the Building.
B. Rights to Use Property. Landlord hereby grants Tenant the exclusive right to use,
control and manage at no additional cost to Tenant, all portions of the Property and permit
others, in the sole reasonable discretion of Tenant, the right to use the Property throughout the
Term hereof, provided that the use is in conformance with the terms of this Agreement,
including the Permitted Use.
C. Right to Sublease. Tenant shall not have the right to sublet any part of the
Property.
SECTION 2: TERM
Subject to the provisions of this Agreement, the “Term” shall commence on the
Effective Date and expire 5 years (60 months) after the Effective Date. The Term shall not be
renewed, except by written agreement of the Parties and by approval of the City Council.
SECTION 3: RENT
A. Rent. Commencing on the Effective Date of this Agreement, Tenant agrees to pay to
Landlord monthly rental payments in accordance with the schedule attached as Exhibit B and
continuing through the last day of the fifth (5th) year of the Term. Tenant shall remit payment on
or before the first (1st) day of each calendar month during the Term. At Tenant’s option, Tenant
may elect to accelerate the rent payments and increase the rent amounts due under this
Agreement but Tenant shall be under no obligation to do so.
B. Late Charges. Any payments for rent not paid within five (5) days of the due date
shall incur a late payment of $10.00 per day until paid in full.
C. Payments. Rent payments shall be mailed to:
City of Evanston
Attn: Dept of Administrative Services
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2100 Ridge Avenue, Room 4100
Evanston, IL 60201
SECTION 4: SECURITY DEPOSIT
Concurrently with the execution of this Agreement, Tenant shall deposit with Landlord
the sum of Five Thousand Five Hundred and 00/100 Dollars ($5,500.00). Said sum shall be
held by Landlord as security for the performance of all terms, covenants and conditions of this
Lease to be performed by Tenant. If Tenant materially defaults with respect to any provisions
of this lease, Landlord may at its option apply all or any portion of such deposit to compensate
Landlord for any loss or damage it may sustain. Landlord shall not be required to keep this
security deposit separate from its general funds and Tenant shall not be entitled to any interest
on such deposit. At the termination of this Agreement, Landlord shall refund the said security
deposit to Tenant. In the event Tenant has breached any of the terms, covenants and
conditions of this Agreement or fails to leave the Property in substantially the same condition
as when Tenant took possession, normal wear and tear excepted, Landlord shall be entitled to
deduct from the security deposit the amount expended by Landlord for necessary and
reasonable repairs Tenant shall not use the security deposit as the last month’s rental
payment. The Landlord shall itemize the deductions from the Security Deposit, if any.
SECTION 5: OPTION TO PURCHASE PROPERTY:
A. General. Tenant initially is a Tenant of the Property which is owned by Landlord.
As such, Tenant's monthly payments are rental payments. Tenant shall have an option to
purchase the Property so long as the Tenant is occupying and leasing the Property and is
otherwise in compliance with the terms of this Agreement at the end of the fourth year (48
months) (the “Option”). Tenant must submit written notification to Landlord that it intends to
exercise the Option within sixty (60) days of expiration of the fourth year, thus notice must be
sent on or before the beginning of the forty-sixth (46th) month of the Lease (the “Option
Period”) . If Tenant elects NOT to exercise the Option by the end of the Option Period, the
following are applicable: (1) the Landlord is freely able to market, enter into a contract, and sell
the Property to another purchaser; (2) Tenant shall remain a Tenant of the Property for the
remainder of the term of the Agreement; and (3) Tenant shall not have the option to purchase
the Property. Notwithstanding the foregoing, Tenant may elect to exercise this Option at any
time prior to the expiration of the Option Period.
B. Purchase Price. The purchase price of this Property will be $675,000.00 (the
“Purchase Price”). The Purchase Price is based on the City’s original purchase price of the
Property of Four Hundred Seventy Five Thousand Dollars ($475,000.00) and the TIF Grant
funds used to improve the Property Two Hundred Thousand Dollars ($200,000.00).
(1) Appraisals: If the Tenant elects to exercise the Option, Tenant and Landlord
shall be entitled to obtain independent appraisals of the Property. If the Tenant
and the Landlord cannot agree on which appraisal to use to establish the
Purchase Price, the average of the two (2) appraisals shall be used as the
Purchase Price. However, if the Purchase Price as determined through the
appraisal process is less than Six Hundred Seventy Five Thousand Dollars
($675,000), the Tenant may purchase the Property for that lesser price. If the
Purchase Price as determined through the appraisal process is greater than Six
Hundred Seventy Five Thousand Dollars ($675,000), the Tenant shall still pay
Six Hundred Seventy Five Thousand Dollars ($675,000) to purchase the
property and not more.
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(2) Performance Incentive: Landlord shall provide Tenant with an incentive to
finish the construction of the improvements, issue timely payments for rent, real
estate taxes and City of Evanston water bills. Landlord shall agree to reduce the
Purchase Price by Fifty Thousand Dollars ($50,000), only if the Tenant
accomplishes the following on the date of exercising the Option:
a. Finishes construction of the Improvements by December 1, 2013 and a
Final Certificate of Occupancy is issued;
b. Tenant issues Rent payments to Landlord on time for every month for
the Term.
c. Tenant has paid real estate tax invoices prior to the due date for every
installment, as indicated in Section 13.
d. Tenant is current on its water bill to the City of Evanston each and
every month during the Term.
(3) Performance Incentive and Appraisal Figure:
a. After the Appraisal process outlined in Section 5(B)(1) above, if the
Purchase Price is less than $625,000 (Six Hundred Twenty-Five
Thousand Dollars), Tenant cannot receive an additional discount based
on the Performance Incentive described.
b. However, if the appraisal figure arrived at between the Parties is
between $625,000 and $675,000 AND Tenant qualifies for the
Performance Incentive, the Purchase Price can be additionally reduced to
$625,000, but this is the floor for the Performance Incentive. For
example, if the appraisal process yields a purchase price of $640,000
and the Tenant has met the measures outlined to qualify for the
Performance Incentive, the Purchase Price may be reduced an additional
Fifteen Thousand ($15,000).
C. Authority to Purchase: The Tenant may notify Landlord that it has the resources to
purchase the Property and that the Tenant is exercising the Option prior to the expiration of the
Option Period. A closing (the “Closing”) or transfer of ownership will occur upon the Parties
executing a purchase and sale contract (“Property Purchase Agreement”) and the
subsequent payment of the Purchase Price at a Closing.
D. Rental Credit Application. Landlord will give credit towards the Purchase Price for
all rental payments made under this Agreement during the lease of the Property subject to this
Agreement (the “Rental Credit”). The Tenant may notify Landlord that it will be exercising the
Option to Purchase, that it wishes to use the Rental Credit and has the resources to
supplement those credits to purchase the Property. At Closing, Landlord shall transfer title
upon receipt by the Landlord of the Tenant paying the difference between the Rental Credit and
the Purchase Price.
E. Delinquencies. Should the Tenant have incurred delinquencies in paying rent with
Landlord, the Tenant shall payoff those delinquencies upon any offer to exercise its Option.
F. Tenant Breach. Should the Tenant materially breach this Agreement for any
reason other than nonpayment, at the discretion of Landlord, the Tenant's Option may be
denied. Landlord shall not unreasonably withhold it agreement to the exercise of the Option.
G. No Obligation to Purchase. Tenant is under no obligation to purchase the
Property and has the right to continue under the terms of this Agreement as Tenant/renter for
the balance of the Term. However, if the Tenant fails to exercise the option at the conclusion of
the Option Period, the Option to Purchase shall expire.
H. Sale to Third Parties. If Landlord sells the Property to a third party which has no
legal affiliation to the Tenant, as a condition of sale, the new Purchaser agrees to be bound by
333 of 725
4
the terms of this Agreement and shall have no right to evict Tenant, to vary the terms of this
Agreement or to terminate this Lease under any terms other than those contained herein.
I. Tenant Declines to Purchase. If at the end of the five (5) year term of this Lease,
the Tenant has exercised its right to Purchase the Property at the agreed Purchase Price, the
Parties may agree to enter into a new lease which shall be at current market rents then in
effect.
SECTION 6: USE OF PROPERTY
A. Permitted Use. Tenant will use the Property to operate a restaurant and brewery
and to transact other related business and uses incidental thereto. No part of the Property will
be used for any other purpose without the prior written consent of Landlord (the “Permitted
Use”). Tenant shall apply and obtain the proper licenses to operate a brewery and restaurant
within the City of Evanston, to enable Tenant to sell and offer for sale from the Property in
accordance with all applicable laws, alcoholic beverages, liquor, spirits, beer and wine for on-
site and off-Property consumption (herein “Alcoholic Beverage License”). Tenant shall also
apply for and obtain the proper restaurant license from the corporate authorities (“Business
License”). The use of the Property will be in conformance with the restrictions set forth in the
Alcoholic Beverage License and the Business License. In the conduct of its business on the
Property, Tenant will observe and comply with all laws, ordinances and regulations of public
authorities. Tenant acknowledges that the Property is owned by the City of Evanston and
therefore no smoking will be permitted at the Property. Tenant will not permit any unlawful or
immoral practice to be committed or carried on in the Property by Tenant or any other person.
Tenant will not use or allow the use of the Property for any purpose whatsoever that will injure
the reputation of the Property or of the Building of which they are a part.
B. Business Hours. Tenant will operate the Property and be open for business at the
discretion of the Tenant. When Tenant is open for business, Tenant will provide adequate
personnel to service its customers. However, if Tenant is unable to comply with this provision
due to shortage of materials, act of God, and destruction of the Property by fire or other reason
beyond Tenant's control (financial inability of Tenant accepted), Tenant will not be deemed to
be in default.
C. Storage of Merchandise. Tenant agrees to store on the Property only goods, wares
and merchandise Tenant intends to offer for retail sale from the Property or to use in
connection with the service offered by Tenant in the regular course of the Tenant's business.
D. Storage of Inflammable Materials. Tenant agrees that it will not permit to be kept at
the Property any gasoline, distillate or other petroleum product, or other substance of an
explosive or inflammable nature as may endanger any part of the Property without the written
consent of the Landlord. Landlord understands and agrees that Tenant will utilize materials in
the kitchen of the restaurant and in the brewery that include flammable materials
E. Use Impairing Structural Strength. The Tenant will not permit the Property to be
used in any manner that will impair the structural strength of the building, or permit the
installment of any machinery or apparatus the weight or vibration of which may tend to impair
the building's foundations or structural strength.
F. Garbage Disposal. The Tenant will not incinerate any garbage or debris in or about
the Property, and will cause all containers, rubbish, garbage and debris stored in the Property
to be hauled away for disposal before accumulation of any substantial quantity.
G. Parking. The Landlord shall not provide any parking spaces to the Tenant. The
Tenant is responsible for coordinating and providing adequate parking for the Permitted Use
under the City Code.
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SECTION 7: IMPROVEMENTS.
A. Improvement Allowance. Landlord shall provide Tenant with an improvement
allowance to fund “vanilla box” improvements for the Building in the principal amount of Two
Hundred Thousand Dollars ($200,000.00) which will be paid through the Howard-Ridge Tax
Increment Financing District funds (“Tenant Improvement Allowance”). The administration of
the Tenant Improvement Allowance will be governed by a separate TIF Grant Agreement
between the Parties. As detailed in the TIF Grant Agreement, the terms of which are
incorporated herein by reference, the Tenant Improvement Allowance funds will be distributed
within a timely manner upon presentation by the General Contractor’s or Subcontractor’s
invoices as approved by the Tenant. . Payments shall be made directly to the General
Contractor or the Subcontractors as the case may be.
B. Construction of Improvements. Tenant accepts the Property in an “as-is” condition
and represents, covenants and agrees, at its sole cost and expense, that it shall construct,
reconstruct and develop in accordance with the terms of this Agreement, the Site Plan of
Exhibit C (herein “Tenant’s Work”). Tenant’s Work shall include, but not limited to:
(1) Tenant shall renovate and develop the Building and Property free from any
and all Hazardous Substances;
(2) Tenant shall complete the construction in substantial compliance with the
design as depicted on the Site Plan; and
(3) All work necessary to bring the Property into compliance with applicable
federal, state and local building codes and regulations.
C. Delivery Date. The Parties contemplate that the permit and construction process will
take 6-7 months. Tenant shall use due diligence and commercially reasonable efforts to ensure
that the construction is complete no later than December, 2013 (“Tenant’s Work Completion
Date”). If Tenant’s Work Completion Date does not occur on or before December1, 2013
(subject to delays due to Force Majeure), then such failure to deliver shall not be a default
hereunder, however the Tenant shall deliver a punch list of items to be completed and a
timeline for completion to Landlord within five (5) business days of Tenant’s Work Completion
Date. Tenant acknowledges that Landlord will not extend the period of free rent beyond what is
provided in this Agreement due to any delay in Tenant’s Work. Notwithstanding anything to the
contrary contained herein, should Tenant fail to complete Tenant’s Work within 3 months of
Tenant’s Work Completion Date, Landlord shall have the option to complete Tenant’s Work and
seek reimbursement for said expense from Tenant.
D. Plans and Specifications. All architectural plans, diagrams, specifications and
other data relating to Tenant’s Work shall be produced by Tenant at its sole cost and expense.
Tenant’s Plans shall be reviewed by Landlord prior to submission for construction permit.
Landlord shall have the opportunity to provide comments and suggested revisions and Tenant
cannot unreasonably withhold its consent to said revisions. If Landlord shall reject Tenant’s
Plans as aforesaid then Tenant shall thereafter have the right to either incorporate such
changes in part or in whole, or reject the changes with reasons stipulated. Neither party’s
approval of the other party’s plans shall create responsibility or liability on the part of such
approving party for the completeness, design sufficiency, or compliance with all laws, rules and
regulations of governmental agencies or authorities of such plans.
E. Property Inspection. Notwithstanding any other provision of this Agreement, Tenant
shall have the right to inspect the Property for a period of seven (7) days following the execution
of this Agreement. If, as a result of the inspection, Tenant is advised and determines that the
cost of bringing the Property up to required building Code standards exceeds Two Hundred
Thousand and 00/100 Dollars ($200,000.00), then Tenant shall have the right to terminate this
Agreement by written notice to the Landlord within fourteen (14) days of the execution of this
Agreement. Landlord shall have the right to conduct a field survey of the Property and
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inspection of the Property during the time of construction of the Tenant’s Work upon 2 business
days’ written notice.
F. Insurance during the Construction of Improvements. Within ten (10) days after
the execution of this Agreement, Tenant shall procure and maintain (or shall cause the Tenant’s
DBO Contractor to procure and maintain, naming Tenant and any other Persons required to be
so named hereunder as additional insured) during the completion of Tenant’s Work, insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the Tenant Work, its agents, subcontractors,
representatives and employees. Insurance, together with endorsements as required by this
section shall be of the type, in the amounts and subject to all provisions in this section. Tenant
acknowledges and agrees that if it fails to comply with all requirements of this Section, the
Landlord may void the Agreement.
Tenant must give to the City Certificates of Insurance identifying the Landlord to be an
Additional Insured for all Work done pursuant to this Agreement before the Landlord’s staff
recommends award of the contract to City Council. Any limitations or modifications on the
Certificate(s) of Insurance issued to the Landlord in compliance with this Section that conflict
with the provisions of this section shall have no force and effect.
After award of the contract to the Tenant’s General Contractor, Tenant shall give
Landlord a certified copy(ies) of the insurance policy(ies) and all riders to such policy(ies)
evidencing the amounts set forth in this section, and copies of the Additional Insured
endorsement to such policy(ies) which name Landlord as an Additional Insured for all Tenant’s
Work done pursuant to this Agreement before Contractor does any Work pursuant to this
Agreement. Tenant’s certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without sixty (60) days prior written
notice (hand delivered or registered mail) to Landlord . Tenant shall promptly forward new
certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of
the subject policies. The policies and the Additional Insured endorsement must be delivered to
the Landlord within two (2) weeks of the request. All insurance policies shall be written with
insurance companies licensed or authorized to do business in the State of Illinois and having a
rating of not less than A-XIII or better as published within the prior twelve months, or if none,
the most recent edition of Best’s Key Rating Guide, Property-Casualty Edition. Any deductibles
or self-insured retentions must be declared to and approved by City.
Commercial general liability coverage at least as broad as Insurance Services Office
Commercial General Liability occurrence coverage (“occurrence” form CG0001, Ed. 11/88) with
a general aggregate amount of not less than $1,000,000, $1,000,000 Products and Completed
Operations Aggregate, and $1,000,000 for each occurrence. Deductibles shall be
commensurate with industry practice. Tenant understands that the acceptance of Certificates of
Insurance, policies, and any other documents by the Landlord in no way releases the
Contractor and its subcontractors from the requirements set forth herein.
Tenant’s insurance and any insurance provided in compliance with these specifications
shall be primary with respect to any insurance or self-insurance programs covering the Landlord
, its City Council and any officer, agent or employee of the Landlord. Tenant expressly agrees
to waive its rights, benefits and entitlements under the “Other Insurance” clause of its
commercial general liability insurance policy as respects the Landlord. In the event Tenant fails
to purchase or procure insurance as required above, the parties expressly agree that Tenant
shall be in default under this Agreement, and that the Landlord may recover all losses,
attorney’s fees and costs expended in pursuing a remedy, or reimbursement, at law or in equity,
against Tenant. All liability coverage shall name the Landlord, its City Council and every officer,
agent and employee of the Landlord as an additional insured.
Where available, the insurer shall agree to waive all rights of subrogation against the
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Landlord, its City Council and every officer, agent and employee of Landlord. In the event any
insurance required to be maintained herein becomes unavailable or is not available on
commercially reasonable terms, the Tenant shall maintain or shall cause to be maintained the
best that is available on commercially reasonable terms as agreed with Landlord (or in the
event of disagreement, as determined under the dispute resolution procedures of this
Agreement).
G. Improvements following conclusion of Term or Breach of Lease: If the Tenant
does not exercise the Option and the Term expires, without a new lease agreement, or if the
Lease is terminated pursuant to Section 20, the Tenant waives all rights and claims of interest
in the property; however, any Improvements paid for and installed by the Tenant shall remain
the property of the Tenant and Tenant shall have the right to remove such improvements at the
termination of the Lease regardless of the reason for the termination..
SECTION 8: SIGNS:
Tenant will have the exclusive right to maintain on the exterior and interior of the
Property, at its own expense, all signs necessary to conduct the business of Tenant. Tenant
acknowledges that there are limitations and an application process outlined in the City of
Evanston’s Municipal Code for the sign size, type, and number and Tenant agrees to be bound
by such ordinances.
SECTION 9: DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS:
Except as provided by Illinois law, Landlord as the owner of the Property, and shall be
liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric
wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs,
porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the
bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or
any other pipe or tank in, upon or about the Property or the building of which they are a part
nor from the escape of steam or hot water from any radiator, caused by conditions prior to the
execution of this Agreement , and for any such damage or injury occasioned by water, snow
or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other
place upon or near the Property, or otherwise, and for any such damage or injury done or
occasioned by the falling of any fixture, plaster, or stucco, and for any damage or injury arising
from any act, omission or negligence of co-tenants or of other persons, occupants of the same
building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property,
or of Landlord’s agents or Landlord
SECTION 10: CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT
A. Use of Partially Damaged Property: On damage or destruction to the Property,
Tenant will continue to use it for the operation of its business to the extent practicable.
B. Right to Terminate: Either Party will have the right to terminate this Agreement if, ,
the Property is damaged to an extent exceeding fifty percent of the reconstruction cost of the
Property as a whole. Notice of termination of this Agreement in writing delivered to the other
Party within ten (10) days of the damage.
C. Repairs in the event of Casualty: If the Property is damaged or destroyed before
or after the start of the Agreement by any cause beyond Tenant's control, then Landlord will
immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no
later than (60) sixty days after damage has occurred, allow Tenant to construct the repairs up to
the amount of the insurance proceeds. Repairs will include any improvements made by Tenant
with Landlord's consent, on the same plan and design as existed immediately before the
damage occurred, subject to those delays reasonably attributable to governmental restrictions
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or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the
control of Landlord. Materials used in repair will be as nearly like original materials as
reasonably procured in regular channels of supply. Wherever cause beyond the power of the
party affected causes delay, the period of delay will be added to the period in this lease for
completion of the work, reconstruction or replacement.
D. Reduction of Rent during Repairs: If Tenant continues to conduct business during
the making of repairs, the fixed minimum monthly rental will be equitably reduced in the
proportion that the unusable part of the Property bears to the whole. The determination of the
unusable space shall be determined by the Landlord and Tenant. No rent will be payable while
the Building is wholly unoccupied pending the repair of casualty damage.
SECTION 11: REPAIRS AND MAINTENANCE
A. Condition of Property. Tenant shall keep the Property and appurtenances thereto
in a clean condition, and in good repair, all according to the statutes and ordinances in such
cases made and provided, and the directions of public officers thereunto duly authorized, all at
Tenant’s own expense, reasonable wear and tear excepted. Tenant shall make all necessary
repairs and renewals upon Property and replace broken globes, glass and fixtures with
material of the same size and quality as that broken and shall insure all glass in windows and
doors of the Property at his own expense. Tenant shall not cause or permit any waste, misuse
or neglect of the water, or of the water, gas or electric fixtures.
B. Responsible Party for Maintenance and Repairs. Tenant acknowledges that it is
responsible for any and all maintenance and repairs, both exterior and interior maintenance and
repair responsibilities for the Property, with no right of reimbursement from the Landlord.
Tenant agrees to perform all necessary maintenance and repair responsibilities in a
workmanlike manner and address any and all issues as quickly as possible. Tenant shall
guarantee to:
(1). Perform regular inspections and maintenance to HVAC unit;
(2) Perform regular inspections and maintenance to furnace unit;
(3) Keep the exterior walkways and pavement free from snow and ice. Tenant will
furnish snow removal equipment and salt.
(4) All refuse from Property to be placed in appropriate containers for the refuse
haulers.
(5) Maintain all of the Property in a clean, neat and orderly condition.
SECTION 12: UTILITIES
Tenant agrees to pay before delinquency all charges for gas, water, heat, electricity,
power and other similar charges incurred by Tenant during its occupancy of the Property.
SECTION 13: TAXES
Tenant will pay before delinquency all taxes levied on Tenant's fixtures, equipment and
personal property on the demised Property, whether or not affixed to the real property (“Fixture
and Equipment Taxes”). Tenant will also pay all real property taxes before delinquency and
provide proof of payment to the Landlord for each installment during the term of this Lease (the
“Real Estate Taxes”). The amount of the Real Estate Taxes owed will fluctuate based on Cook
County assessments. Tenant shall submit proof of payment within five (5) business days of
submission of payment and prior to the due date on the respective tax bill. The Landlord will
prorate the real estate taxes for 2013 to the date of the Agreement and will pay the first
installment of the 2013 taxes, payable in 2014 and invoice Tenant for its portion of the first
installment, Tenant will not be responsible for taxes prior to the date of the Agreement.
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Subsequent installments will be paid directly by Tenant to the Cook County Treasurer and
Tenant will arrange for the Cook County Treasurer to issue bills directly to the Tenant.
SECTION 14: INSURANCE
A. Insurance Company. It is agreed that any policies of insurance to be maintained by
the respective parties will be obtained from solvent insurance companies.
B. Liability Coverage. Notwithstanding the requirements set forth in Section 8F, Tenant
agrees that it will, at its expense, maintain a policy of insurance, written by responsible
insurance carriers, approved by Landlord that will insure Landlord against liability for injury to or
death of persons or damage to property occurring about the demised Property. The liability
under insurance will be at least $1 million for any one person injured or killed or any one
occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00
property damage.
C. Worker’s Compensation: Tenant agrees to maintain employees' Worker’s
Compensation insurance required under Illinois law, and any other insurance necessary to
protect Landlord against liability to person or property.
D. Fire Insurance on Equipment and Inventory. The Tenant agrees to maintain on
all equipment in the Property, a policy of fire insurance in companies approved by the Landlord
of at least __80__% of the insurable replacement value. Landlord shall not unreasonably
withhold its approval. Tenant also will maintain adequate inventory insurance, the proceeds of
which will, as long as this Agreement is in effect, be used for the replacement of the insured
property. The policy will name Landlord as additional beneficiary to protect Landlord’s interest
as Landlord.
E. Fire Insurance on Property. Landlord agrees to maintain during this Agreement, a
policy fire insurance of at least __80__% of the insurable value of the Property. If permitted
without additional charge, Landlord will cause to be endorsed on its fire insurance, and any
extended coverage policy or policies, the waiver of right of subrogation.
F. Tenant’s Waiver of Casualty Insurance Proceeds. If the Property is damaged by
fire or other casualty insured against, Tenant agrees to claim no interest in any insurance
settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is
named as sole beneficiary, and that it will sign all documents required by Landlord or the
insurance company necessary in connection with the settlement of any loss. If such damage
occurs and the premiums are paid by Tenant, any insurance settlement shall be paid to Tenant.
G. Control of Insurance Proceeds to avoid Capital Gain. If the Property, including
any improvements, were to be damaged in any manner, and the receipt of any insurance
proceeds or other reimbursement for such damage would result in the realization of taxable
gain for federal or state purposes, then the party to whom the gain would be taxed will have the
right to take all action respecting proceeds or reimbursements necessary to enable party to
comply with any regulations of the appropriate taxing authorities, so that the gain will not be
recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any
repairs to any part of the improvements in the event of damage.
SECTION 15: SURRENDER OF PROPERTY – HOLDING OVER
Subject to the Option to Purchase language, Tenant will, at the termination of this
Lease, leave the Property in as good condition as it is at the time of entry by Tenant, except for
reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenant.
On vacating, Tenant will leave the Property clear of all rubbish and debris. If Tenant retains
possession of the Property or any part thereof after the termination of the term by lapse of time
or otherwise, then Landlord may at its option within thirty (30) days after termination of the term
serve written notice upon Tenant that such holding over constitutes the creation of a month to
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month tenancy, upon the terms of this Agreement. Tenant shall also pay to Landlord all
damages sustained by Landlord resulting from retention of possession by Tenant. The
provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as
hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of
tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the
covenants herein.
SECTION 16: LIENS
A. Liens and Encumbrances. The Tenant will hold the Landlord harmless from all
claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any
work or activity of Tenant on the Property. Tenant will, within sixty (60) days after filing of any
lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense,
including a reasonable attorney's fees; provided, however, in the event that Tenant contests
any lien so filed in good faith and pursues an active defense of said lien, Tenant shall not be in
default of this paragraph. However, in the event of any final judgment against Tenant regarding
such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry
of any such judgment.
B. Discharge of Liens: If Tenant fails to fully discharge any claim, lien, claim of lien,
demand, charge, encumbrance, or litigation, or should proceedings be instituted for the
foreclosure of any lien or encumbrance, and if judgment is rendered against Tenant either by a
court of competent jurisdiction or by arbitration and Tenant still persists in non-payment of the
same within the 60 day set forth above, Landlord will have the right at any time after expiration
of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the
Tenant on demand, together with interest at the rate of __10__% per year from the date of
payment and shall be considered additional rent owed to Landlord by Tenant.
SECTION 17: INDEMNIFICATION
A. Tenant’s negligence or willful misconduct
In the event of the Tenant’s negligence or willful misconduct, Tenant shall defend,
indemnify and hold harmless City and its officers, elected and appointed officials, agents, and
employees from any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including without limitation costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of any
negligent or willful act or omission on the part of the Tenant or Tenant’s subcontractors,
employees, agents or subcontractors during the performance of this Agreement. Such
indemnification shall not be limited by reason of the enumeration of any insurance coverage
herein provided. This provision shall survive completion, expiration, or termination of this
Agreement. Nothing contained herein shall be construed as prohibiting Landlord , or its
officers, agents, or employees, from defending through the selection and use of their own
agents, attorneys, and experts, any claims, actions or suits brought against them. Tenant shall
be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
Landlord and employees and agents, including without limitation the Illinois Local Governmental
and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
In the event of Tenant’s negligence or willful misconduct, at the Landlord’s option,
Tenant must defend all suits and must pay all costs and expenses incidental to them, but the
Landlord has the right, at its option, to participate, at its own cost, in the defense of any suit,
without relieving Tenant of any of its obligations under this Agreement. Any settlement of any
claim or suit related to this Agreement by must be made only with the prior written consent of
the City Corporation Counsel, if the settlement requires any action on the part of the Landlord.
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To the greatest extent permissible by law, Tenant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any losses, including any
claim by any employee of Tenant that may be subject to the Illinois Workers Compensation Act,
The Landlord, however, does not waive any limitations it may have on its liability under the
Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Tenant is
responsible for any losses and costs to repair or remedy work performed under this Agreement
resulting from or arising out of any act or omission, neglect, or misconduct in the performance
of Tenant’s Work. Acceptance of the work by the Landlord will not relieve Tenant of the
responsibility for subsequent correction of any such error, omissions and/or negligent acts or of
its liability for loss or damage resulting therefrom. All provisions of this section shall survive
completion, expiration, or termination of this Agreement.
B. Landlord’s negligence or willful misconduct
In the event of the Landlord’s negligence or willful misconduct, Landlord shall defend,
indemnify and hold harmless Tenant and its officers, agents, and employees from any and all
liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of
any kind or nature, including without limitation costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or omission
on the part of the Landlord during the performance of this Agreement. Such indemnification
shall not be limited by reason of the enumeration of any insurance coverage herein provided.
This provision shall survive completion, expiration, or termination of this Agreement. Nothing
contained herein shall be construed as prohibiting Tenant, or its officers, agents, or employees,
from defending through the selection and use of their own agents, attorneys, and experts, any
claims, actions or suits brought against them. Landlord shall be liable for the costs, fees, and
expenses incurred in the defense of any such claims, actions, or suits.
At the Tenant’s option, Landlord must defend all suits and must pay all costs and
expenses incidental to them, but the Tenant has the right, at its option, to participate, at its own
cost, in the defense of any suit, without relieving Landlord of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by must be made
only with the prior written consent of the City Corporation Counsel, if the settlement requires
any action on the part of the Landlord. All provisions of this section shall survive completion,
expiration, or termination of this Agreement.
SECTION 18: LANDLORD'S RIGHT OF INSPECTION
Tenant shall allow Landlord or any person authorized by Landlord upon two (2) days
written notice to Tenant, as part of authority under the City of Evanston Municipal Code
reasonable access to the Property during regular business hours for the purpose of examining
or exhibiting the same. If the Tenant does not exercise the Option and/or will be vacating the
Property at or prior to the end of the Term, Tenant will also allow Landlord to have placed upon
the Property at all times notices of “For Sale” and “For Rent”, and Tenant will not interfere with
the same.
SECTION 19: ENVIRONMENTAL CONDITIONS
A. Tenant’s obligations.
From the date of the execution of this Agreement, for acts creating environmental
violations caused by the Tenant during the operation of the business by the Tenant, Tenant
shall indemnify, defend and hold the harmless Landlord from any personal injury, property
damage or liability arising in connection conditions in violation of environmental laws.
“Environmental Laws” shall mean and include all federal, state and local statutes, ordinances,
regulations and rules relating to environmental quality, health, safety contamination and clean-
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up, including, without limitation, the Clean Air Act, 42 U S.C. Section 7401 et seq.; the Clean
Water Act, 33 U.S.C. Section 1251 et seq. and the Water Quality Act of 1987; the Federal
Insecticide, Fungicide, and Rodenticide Act (“ERA”), 7 U.S.C. Section 136 et seq.; the Marine
Protection, Research, and Sanctuaries Act, 33 U.S.C. Section 1401 et seq; the National
Environmental Policy Act, 42 U.S.C. Section 4321 et seq.; the Noise Control Act, 42 U.S.C.
Section 4901 et seq.; the Occupational Safety and Health Act, 29 U.S.C. Section 651 et seq.;
the Resource Conservation and Recovery Act (“RCRA”), 42 U.S.C. Section 6901 et seq., as
amended by the Hazardous and Solid Waste Amendments of 1984; the Safe Drinking Water
Act, 42 U.S.C. Section 300fe seq.; the Comprehensive Environmental Response,
Compensation and Liability Act (“CERCLA”), 42 U.S.C. Section 9601 et seq., as amended by
the Superband Amendments and Reauthorization Act, the Emergency Planning and Community
Right-to Know Act, and Radon Gas and Indoor Air Quality Research Act; the Toxic Substances
Control Act (“TSCA’’), 15 U.S.C. Section 2601 et; the Atomic Energy Act, 42 U.S.C. Section
2011 et seq., and the Nuclear Waste Policy Act of 1982, 42 U.S.C. Section 10101 et seq.; and
any environmental protection, beam superlien or environmental clean-up statutes of the State of
Illinois, with implementing regulations and guidelines, as amended from time to time.
Environmental Laws shall also include all state, regional, county, municipal and over local laws,
regulations and ordinances insofar as they are equivalent or similar to the federal laws recited
above or purport to regulate hazardous materials.
B. Landlord’s Obligations.
For environmental issues arising from the ownership of the Property prior to the date of
the execution of this Agreement, the Landlord shall indemnify, defend and hold the harmless
Tenant from any personal injury, property damage or liability arising in connection conditions in
violation of environmental laws. “Environmental Laws” shall mean and include all federal, state
and local statutes, ordinances, regulations and rules relating to environmental quality, health,
safety contamination and clean-up, including, without limitation, the Clean Air Act, 42 U S.C.
Section 7401 et seq.; the Clean Water Act, 33 U.S.C. Section 1251 et seq. and the Water
Quality Act of 1987; the Federal Insecticide, Fungicide, and Rodenticide Act (“ERA”), 7 U.S.C.
Section 136 et seq.; the Marine Protection, Research, and Sanctuaries Act, 33 U.S.C. Section
1401 et seq; the National Environmental Policy Act, 42 U.S.C. Section 4321 et seq.; the Noise
Control Act, 42 U.S.C. Section 4901 et seq.; the Occupational Safety and Health Act, 29 U.S.C.
Section 651 et seq.; the Resource Conservation and Recovery Act (“RCRA”), 42 U.S.C. Section
6901 et seq., as amended by the Hazardous and Solid Waste Amendments of 1984; the Safe
Drinking Water Act, 42 U.S.C. Section 300fe seq.; the Comprehensive Environmental
Response, Compensation and Liability Act (“CERCLA”), 42 U.S.C. Section 9601 et seq., as
amended by the Superband Amendments and Reauthorization Act, the Emergency Planning
and Community Right-to Know Act, and Radon Gas and Indoor Air Quality Research Act; the
Toxic Substances Control Act (“TSCA’’), 15 U.S.C. Section 2601 et; the Atomic Energy Act, 42
U.S.C. Section 2011 et seq., and the Nuclear Waste Policy Act of 1982, 42 U.S.C. Section
10101 et seq.; and any environmental protection, beam superlien or environmental clean-up
statutes of the State of Illinois, with implementing regulations and guidelines, as amended from
time to time. Environmental Laws shall also include all state, regional, county, municipal and
over local laws, regulations and ordinances insofar as they are equivalent or similar to the
federal laws recited above or purport to regulate hazardous materials.
SECTION 20: DEFAULT AND REMEDIES
A. Events of Default: Any one of the following events shall be deemed to be an “Event
of Default” hereunder by Tenant subject to Tenant's right to cure:
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(1) Tenant fails to pay its Rent within five (5) days at the time and place
when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth herein,
and does not cure, or commence the good faith cure of any such failure, within
thirty (30) days after written notice to Tenant of such failure;
(3) Tenant shall fail to comply with any term, provision, condition or covenant
of this Lease, other than the payment of rent, and shall not cure, or commence
the good faith cure of any such failure, within thirty (30) days after written notice
to the Tenant of such failure;
(4) Tenant shall make a general assignment the benefit of creditors, or shall
admit in writing its inability to pay its debts as they become due or shall file a
petition in bankruptcy; or
(5) Any default by Tenant under the terms of the TIF Grant Agreement and
the default is not cured within thirity (30) days after written notice to Tenant such
failure.
B. Occurrence of an Event: Upon the occurrence of any Event of Default which
Tenant fails to cure , Landlord shall have the option to pursue any one or more of the
following remedies subject to the laws of the State of Illinois and the Tenants right to
cure detailed above:
(1) Landlord may terminate this Lease in which event Tenant shall
immediately surrender the Property to Landlord, but if Tenant fails to do so,
Tenant hereby grants to Landlord full and free license to enter into and upon the
Property or any part thereof, to take possession to the extent permitted by law,
and to expel and to remove Tenant or any other person who may be occupying
the Property or any part thereof. Landlord may use such reasonable force in and
about expelling and removing Tenant and other persons as may reasonably be
necessary after requesting them to vacate the Property, and Landlord may re-
possess itself of the Property as of its former estate, but such entry on the
Property shall not constitute a trespass or forcible entry or detainer, nor shall it
cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant,
agreement or promise in this Agreement contained to be performed by Tenant.
(2) Landlord may recover from Tenant upon written demand all of Landlord's
costs, charges and expenses, including the fees and costs of counsel, agents
and others retained by Landlord which have been incurred by Landlord in
enforcing Tenant's obligations hereunder, subject to Landlord prevailing on its
claims.
(3) Pursuit of any of the foregoing remedies shall not preclude pursuit of any
other remedy herein provided or available to Landlord at law or in equity, or
constitute a forfeiture or waiver of any Rent due hereunder or of any damages
suffered by Landlord. If in Landlord's judgment any default by Tenant will
jeopardize the Property or the rights of Landlord, Landlord may, with notice, elect
to cure Tenant's default and Tenant will reimburse Landlord, with interest, on 10-
days' notice by Landlord to Tenant.
C. Repossession or Re-letting: No repossession, operation or re-letting of the
Property or of fixtures and equipment will be construed as an election by Landlord to terminate
this Agreement unless a written notice is given by the Landlord to the Tenant. The Landlord
may terminate this Agreement in writing if the Tenant remains in default. The acceptance of
rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any
breach hereof by Tenant, or the giving or making of any notice or demand, whether according
to any statutory provision or not, or any act or series of acts except written waiver, shall not be
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construed as a waiver of Landlord’s rights to act without notice or demand or of any other right
hereby given Landlord, or as an election not to proceed under the provisions of this Agreement.
D. Tenant’s Obligation to pay Deficiencies. If rentals received by the Landlord from
re-letting the Property under the provisions of this section are insufficient to pay all expenses
and amounts due, Tenant will pay any deficiencies to the Landlord on demand and be declared
in default for failure to pay.
E. Future rent: If this Agreement is terminated by Landlord due to any default by
Tenant, Landlord will be entitled to recover from Tenant, at termination, the excess, if any, of
the rent reserved in this Agreement for the balance of the term over the reasonable rental value
of the Property for the same period. The "reasonable rental value" will be the amount of rental
Landlord can obtain as rent for the balance of the term.
SECTION 21: REMEDIES NOT EXCLUSIVE
The obligation of Tenant to pay the rent reserved hereby during the balance of the term
hereof, or during any extension hereof, shall not be deemed to be waived, released or
terminated, by the service of any five-day notice, other notice to collect, demand for possession,
or notice that the tenancy hereby created will be terminated on the date therein named, the
institution of any action of forcible detainer or ejectment or any judgment for possession that
may be rendered in such action, or any other act or acts resulting in the termination of Tenant’s
right to possession of the Property. The Landlord may collect and receive any rent due from
Tenant and payment or receipt thereof shall not waive or affect any such notice, demand, suit
or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or
remedies which Landlord may have by virtue hereof.
SECTION 22: EXPENSES OF ENFORCEMENT
Tenant, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs,
charges and expenses, including reasonable attorney’s fees, agents fees and fees of others
retained by Landlord, incurred in enforcing any of the obligations of Tenant under this
Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without
Landlord’s fault become involved through or on account of any action or omission of Tenant
regarding this Agreement.
Landlord, if Tenant is the prevailing party, shall pay upon demand all Tenant’s costs,
charges and expenses, including reasonable attorney’s fees, agents fees and fees of others
retained by Tenant, incurred in enforcing any of the obligations of Landlord under this
Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without
Tenant’s fault become involved through or on account of any action or omission of Landlord
regarding this Agreement.
SECTION 23: EMINENT DOMAIN
A. Property Taken. If the Property is taken for a public or quasi-public use, this lease
will terminate as of the date of the physical taking, and the Parties will be released from all
further liability.
B. Abatement of Rent. If the Property is subject to Eminent Domain, all obligations of
the Tenant to pay rent for the remainder of the Term terminate as of the date of the physical
taking and the Tenant shall not be liable for any balance of the rent due under the terms of this
Lease. Tenant shall have sixty (60) following such taking to remove any improvements or
equipment that it has purchased and installed or located on the Property including any fixtures.
C. Right to Condemnation Award. Any award made in any condemnation proceeding for the
taking of any part of the Property will be the sole property of Landlord.
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SECTION 24: GOVERNMENTAL INTERFERENCE WITH POSSESSION
Tenant will not be released by any order of abatement or judgment preventing use of the
Property on the ground that the Property or the business operated there constitutes a legally
recognized nuisance.
SECTION 25: PEACEFUL ENJOYMENT
Landlord covenants and warrants that, subject to any trust deeds or mortgages of
record, it is the owner of the Property , and that Tenant, on payment of rents and performance
of the conditions, covenants, and agreements to be performed by it, may enjoy the Property
without interruption or disturbance.
SECTION 26: AMENDMENTS TO BE IN WRITING
This Agreement may be modified or amended only in writing signed by Landlord and
Tenant. It may not be amended or modified by oral agreements between the Parties unless
they are in writing duly executed by Landlord and Tenant.
SECTION 27: PARTIES BOUND
Every provision of this Agreement will bind the parties and their legal representatives.
The term "legal representatives" is used in its broadest meaning and includes, in addition to
executors and administrators, every person, partnership, corporation or association succeeding
to any interest in this Agreement. Every covenant, agreement and condition of this Agreement
will be binding on Tenant's assignees, subtenants, concessionaires and/or licensees, heirs,
administrators and executors.
SECTION 28: NOTICES
All notices or demands to be made pursuant to this Agrement shall be made at the
addresses shown below by mailing a copy by registered or certified mail to the following
addresses for the parties:
LANDLORD: City of Evanston
Attn: Legal Department
2100 Ridge Avenue, Rm 4400
Evanston, IL 60201
TENANT: Debbie and Jamie Evans
1028 Ashland Ave
Evanston, IL 60202
Service will be deemed complete at the time of the leaving of notice or within 5 days
after mailing. If Tenant is avoiding the service of any notice and is not present at the Property
for a period of more than 14 consecutive days, notices may be served by posting such notice
upon the Property. Notice shall than be deemed effective 5 days after such posting.
SECTION 29: MISCELLANEOUS
Provisions typed on this Agreement and all riders attached to this Agreement and
signed by Landlord and Tenant are hereby made a part of this Agreement. Tenant shall keep
and observe such reasonable rules and regulations now or hereafter required by Landlord,
which may be necessary for the proper and orderly care of the building of which the Property
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are a part. All covenants, promises, representations and agreements herein contained shall be
binding upon, apply and inure to the benefit of Landlord and Tenant and their respective heirs,
legal representatives, successors and assigns. The rights and remedies hereby created are
cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use
of another. This Agreement and any written and signed Amendments and/or Riders hereto
shall constitute the entire agreement between the parties, and any oral representations made
by one party to the other are considered merged herein. In all cases where Landlord’s consent
is required, Landlord’s consent shall not be unreasonably withheld. This Agreement may be
executed in multiple copies, each of which shall constitute an original.
SECTION 30: VENUE AND JURISDICTION
The Parties agree that any dispute under this Agreement that the Parties cannot resolve to
mediation before a recognized mediator or mediation company. If the Parties are unable to
satisfactorily resolve their dispute pursuant to mediation within 60 days of notice of the dispute,
then the Parties agree the this Agreement shall be governed by and interpreted in accordance
with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court
of Cook County, Illinois.
[Signatures on following page]
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IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this
Agreement to be executed as of the date and year first above written by a duly authorized
officer or manager of each of the respective parties.
Landlord: THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: _________________________________
Its: City Manager, Wally Bobkiewicz
Tenant: PECKISH ONE LLC,
an Illinois limited liability company
By: _________________________________
Its: Manager, Debbie Mussell Evans
By: _________________________________
Its: Manager, Jamie Evans
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STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The Undersigned, a Notary Public in and for said County in the State aforesaid, do
hereby certify that Wally Bobkiewicz, City Manager of the City of Evanston, personally known to
me to be the same person whose name is subscribed to the foregoing instrument as such
officer, appeared before me this day in person and acknowledged that he signed and delivered
such instrument as his own free and voluntary act, and as the free and voluntary act of the City
of Evanston, all for the uses and purposes set forth therein.
Given under my hand and notarial seal on ____________, 2013.
Notary Public
My Commission Expires:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The Undersigned, a Notary Public in and for said County in the State aforesaid, do
hereby certify that Debbie and Jamie Evans of Peckish One LLC, personally known to me to be
the same persons whose names are subscribed to the foregoing instrument as such officers,
appeared before me this day in person and acknowledged that they signed and delivered such
instrument as their own free and voluntary act, and as the free and voluntary act of Peckish
One LLC, all for the uses and purposes set forth therein.
Given under my hand and notarial seal on ____________, 2013.
Notary Public
My Commission Expires:
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EXHIBIT A
LEGAL DESCRIPTION
LOTS 7, 8 AND 9 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A
SUBDIVISION OF THE SOUTH 6.25 FEET CHAINS (412 ½ FEET) OF THAT PART OF THE
NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND
NORTH WESTERN RAILROAD COMPANY, IN COOK COUNTY, ILLINOIS.
Common Address: 623-627 1/2 Howard Street, Evanston, Illinois 60202
PIN: 11-30-209-025-0000
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EXHIBIT B
RENT PAYMENT SCHEDULE
5 Year Term (60 months)
Month Rent Payment
1 $0 31 $6,500
2 $0 32 $6,500
3 $0 33 $6,500
4 $0 34 $6,500
5 $0 35 $6,500
6 $0 36 $6,500
7 $0 37 $6,500
8 $0 38 $6,500
9 $0 39 $6,500
10 $0 40 $6,500
11 $0 41 $6,500
12 $0 42 $6,500
13 $0 43 $7,500
14 $0 44 $7,500
15 $0 45 $7,500
16 $0 46 $7,500
17 $0 47 $7,500
18 $0 48 $7,500
19 $5,500 49 $7,500
20 $5,500 50 $7,500
21 $5,500 51 $7,500
22 $5,500 52 $7,500
23 $5,500 53 $7,500
24 $5,500 54 $7,500
25 $5,500 55 $8,500
26 $5,500 56 $8,500
27 $5,500 57 $8,500
28 $5,500 58 $8,500
29 $5,500 59 $8,500
30 $5,500 60 $8,500
*Effective Date of Lease: _________________, 2013 and the first month of the Rent Payment
Schedule commences upon execution of this agreement.
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EXHIBIT C
SITE PLAN
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Person tables Number
11919
261122
Additional 2 2
143
SEATING LAYOUT - A
total seats (not incl. lounge)
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623 Howard-
Brewery/Bar/Restaurant
Peckish One, LLC
Strategic Business and Marketing Plan
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1.0 Executive Summary
The purpose of this business plan lay out the development of a new restaurant and
brewery, referred to for the time being as Peckish One LLC. Peckish One LLC (“the
Company”) is an Evanston based corporation that will develop a restaurant and
microbrewery that will feature craft beers, cocktails and fresh, organic, farm to table
food. The Company was founded by Deborah & Jamie Evans in 2013.
1.1 The Restaurant & Brewery
Peckish One LLC intends to open an owner-operated restaurant and brewery at the
location of 623 Howard St. that will serve a variety of clientele from both Evanston and
Rogers Park. We intend to create a warm and inviting atmosphere that will appeal to a
wide demographic and will establish ourselves as a neighborhood hangout as well as a
destination location.
We are very excited to be apart of this project that can bring a buzz to this underserved
area, bringing great, affordable food and drink and creating a new meeting place. Having
lived in Evanston and worked in local restaurants since 1997, we are confident that we
can bring exactly what is needed to this demographic, and that the timing and location for
this project are perfect. In addition to our experience in Evanston, we are partners at a
Wine Shop and European Import Grocer just over the border in Rogers Park, so we feel
we are well attuned to the needs and desires of the people living in the surrounding area
as well. On top of providing quality food, house brewed beers, as well as other local and
organic products, we hope to feature unique and diverse music acts as well as other
special events to draw people into the up and coming Howard Street District.
We plan to be open for dinner through the weekdays, as well as brunch/lunch/dinner on
the weekends. We also hope to eventually if demand allows be open for lunch during the
weekdays. In addition we will have a private dining room that can be adjoined to our
dining room or separated for special events, or live music.
We plan to serve a variety of fresh and smoked meat, chicken, and fish dishes along with
a selection of homemade salads, sandwiches, and other entrees. We will also tap into
local, organic, and seasonal products, when available, to create dishes that pair perfectly
with craft beers including our own brew, and domestic and international wines. In
addition to serving delicious and unique food offerings paired with on site beverages we
also intend to sell our craft beers for off site consumption through distribution as well as
on site through the brewery.
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1.2 Financing
The city of Evanston will put forward $200,000 in Tax increment financing funds toward
the rehabilitation of the building up to standard code, including but not limited to HVAC,
plumbing, electrical work, etc.
Financing
Equity Contributions
Management Investment $50,000.00
TIF FUND $200,000.00
Brew Fund (investment) $50,000.00
Total Equity Financing $300,000.00
Banks and Lenders
Banks and Lenders $200,000.00
Total Debt Financing $200,000.00
Total Financing $500,000.00
Jamie and Debbie Evans are seeking to raise $200,000 from as a bank loan. The interest
rate and loan agreement are to be further discussed during negotiation. This financing
will be used for the following:
Development and decor of the Company’s Restaurant location.
Financing for the first six months of operation.
Capital to purchase kitchen equipment, tables, chairs and other FF&E.
Working capital
Jamie and Debbie Evans will contribute $50,000 to the venture as a loan.
Jeanne Stiles and Tom Fogarty will contribute $50,000 as an investment.
1.3 Mission Statement
The mission of Peckish One LLC is to provide customers with an inviting service,
outstanding line of fresh, farm to table cuisine dishes, and a diverse craft beer wine and
cocktail list that appeal to the diverse nature of Evanston as whole while concurrently
remaining within the letter of the law regarding the sale of food and alcohol in the State
of Illinois.
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1.4 Management Team
The founders of Peckish One LLC are Debbie and Jamie Evans.
Debbie and Jamie, between the two of them, have more than 30 years of experience in the
food service industry both from a staff and also an ownership point of view.
Joining them as management will be India Mussell-McKay who has worked in the bar
and restaurant industry for 8 years. Between the three managers and an additional part
time manager, they will use their expertise, and will be able to bring the operations of the
business to profitability within its first year of operations.
1.5 Sales Forecasts
Peckish One LLC expects a strong rate of growth at the start of operations. Below are the
projected financials over the next three years.
TOTAL SALES TOTAL EXPENSE TAXES NET INCOME
Year 1 1,278,983 1,013,211 132,119 133,653
Year 2 1,478,594 1,171,342 152,738 154,513
Year 3 1,709,358 1,380,373 165,497 163,488
2.0 Company and Financing Summary
2.1 Registered Name and Corporate Structure
Peckish One LLC, Inc. The Company is registered as a corporation in the State of
Illinois.
2.2 Required Funds
At this time, the Peckish One LLC requires $495,532 of debt funds. Below is a
breakdown of how these funds will be used:
Projected Startup Costs
Business Startup Year 2013
Initial Lease Payments and Deposits N/A
Working Capital $30,000
FF&E $65,000
Leasehold Improvements $329,656
Security Deposits $5,500
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Insurance $20,000
Kitchen Equipment $26,000
Marketing Budget $5,000
Miscellaneous and Unforeseen Costs $10,000
Licenses and Permits $4,376
Total Startup Costs $495,532
2.3 Investor Equity
Jeanne Stiles and Tom Fogarty will provide investor equity for the creation of the
microbrewery. Financials to follow.
2.4 Management Equity
Debbie & Jamie Evans own 100% of the Peckish One LLC, Inc.
3.0 Restaurant Products
Below is a description of the products offered by the restaurant and brewery.
3.1 Globally Fresh Dishes
As stated in the executive summary, the restaurant/brewery will offer diverse large and
small plates that pair well with our featured home brews, and a domestic & international
beers and wine list. We will feature simple and seasonal dishes, utilizing a focus on local
and organic produce when available. By using fresh ingredients according to their
seasonal availability we will be able to reduce the restaurants carbon footprint and
maintain clean and natural flavors within every plate. In addition, Peckish One LLC inc.
would utilize a smoker to prepare a variety of smoked meats and poultry.
Following is a sample set of items that could be on the menu but is not limited to:
Sample Menu Items:
The Plank (Choose 6)
o Items to choose from a variety of cheese, olives, and fruit
served with homemade crostini.
The Plate (Choose 4)
o Items chosen from a variety of cured and smoked meats,
pates, and pickles.
The Bowl (Choose 5)
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o Items chosen from a variety of ingredients like different
varieties of lettuce and other greens, vegetables, nuts,
beans, and cheese.
Soup du jour
o Utilizing fresh ingredients of the season and/or picks from
farmer’s market to create delectable soups to pair with
other foods, or to take to go on a rainy day
MEAT:
o Slow roasted Pork Belly Au Jus
o Honey Roast Ribs with Shaved Fennel Coleslaw
o Sausage Plate
o Egg in Toast with Pancetta
o Fried Ham hock, served with salted caramel and spicy
balsamic vinegar
SEAFOOD
o Smoked Salmon, Chips and Capers drizzled with a fresh
herb dressing
o Beer Pig Stout Mussels
o Pail of Shrimp with a Garlic and Basil Mayonnaise
o Seared Tuna with Wasabi Mayo
o Tuna wellington with a Honey Sesame Dressing (can opt to
do seasonal wellingtons--i.e. Beef, salmon etc.)
o Pan seared Scallops with a Pea Puree
POULTRY
o Confit of Duck salad with Blood Orange Slices
o King Island smoked cheddar mac and cheese with Duck
Confit
o Rosemary Roast Chicken on the bone with a Butternut
Squash Cream
o Coconut marinated Chicken with Cardamom Cream Sauce
o Oak Smoked half chicken with Smashed potatoes and
caramelized onions.
VEGETARIAN
o Kimchi Potato Cakes with a Plum Sauce
o Goat Cheese and Local Honeycomb with Herbed Toast
o Green Pea Risotto
o Oven Roasted Vegetables with Thyme and Honey
o Smashed Roasted Tomatoes on Toasted French bread with
Black Pepper
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DESSERTS
o Calvados Prunes with Lavender Honey
o Deep fried Jam Butty with Vanilla Bean Ice Cream
o Seasonal Fruit with Crème Fraiche and a Balsamic
Reduction
o Daily Fresh Baked Cupcakes
In addition to a sit down menu, we will feature an assortment of
prepackaged, and freshly made items to pick up and take to go.
Items to be featured could include but not limited to homemade
chocolates, homemade dressings, cheeses, olive oils, olives, and
other goods. Freshly made salads, sandwiches, and soups would be
available to cater to the quick grab and go crowd.
3.2 Internationally Focused Wine, Beer, and Cocktail List.
We plan to offer our patrons an expansive line of beverages both non-alcoholic and
alcoholic in nature, including a varied domestic and international beer and wine list that
will appeal across the diverse nature of both Evanston and Chicago residents and visitors.
Utilizing our extensive connections in the wine, beer and spirits industry we aim to pull
together an exceptional beverage program that still maintains affordability and quality
standards.
According to a study done by the Craft Brewers Association, while the overall sales of
beer have seen a decreased over the last three years, “Craft brewers saw a 15 percent
increase in retail sales and a volume increase of 13 percent in 2011, for a total barrel
increase of 1.3 million. The Brewers Association estimates the actual dollar sales figure
from craft brewers in 2011 was $8.7 billion, up from $7.6 billion in 2010.”
With the craft beer industry still booming, we hope to capture some of that interest by
featuring our house brewed selections of beers as well as intend to feature crowd-pleasing
local and other interesting craft domestic beers well as a selection of lesser-known
international beers.
In addition to beers, we will have a varied wine list will feature small as well as large
wineries with a highlight on some biodynamic and sustainable options as well. With an
emphasis on well-trained and informed staff, we hope to use the beer and wine list to
educate consumers on aspects of wine and beer that they may not have known before.
Craft beers
Biodynamic
Sustainable
Grower Wines
Small cocktail list
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4.0 Strategic and Market Analysis
4.1 Customer Profile
Evanston is a diverse city with a population of 74,846 (2010) made up of families,
students, and working professionals. Peckish One LLC would first and foremost cater to
working professionals and families both on the Evanston side of Howard, as well as the
Rogers Park/Chicago side, while also aiming to pull in destination customers from all
over the Chicagoland with our concept and quality food and drinks.
The restaurant’s average customer will be middle class man or woman living in our
targeted market of south and central Evanston, as well as Roger’s park. Common traits
among clients will include:
Median Age: 33
Median Income of $55,000
Lives or works within 10 miles from the location.
Will spend $15 to $35 per visit to the our location
4.2 Competition
The area, on both sides of Howard street, is presently underserved in respect of
independent restaurants with freshly prepared, healthy food, and Peckish One LLC will
address that need. Along Howard there is a plethora of fast food like options such as
Popeye’s, Buffalo Joe’s, and Mcdonald’s. As far as the general direct surrounding
neighborhood restaurants and bars that would be closest “competition” without being in
direct competition, the options are limited to Ward Eight, Tally Ho Pub, and Hop Haus.
-Tally Ho Pub is directly across the street from our location however does not overlap
with our business as they do not serve food, and the primary use of our space is restaurant
space.
-Hop Haus on Clark and Howard does have an extensive beer list, and does serve food
but does not brew their own beer, and with the influx of televisions serves more as a
sports bar.
-Ward Eight is directly next door to our location, and while there may be some overlap in
the ideal of bringing quality food and drink options to Howard Street we feel as though
their business model will actually support our plan and vice versa. We expect that
customers will enjoy the superb cocktails served at Ward Eight, and come to Peckish One
LLC for local beers and an excellent dinner or a snack.
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5.0 Marketing Plan
We intends to maintain an extensive but affordable marketing campaign that will ensure
maximum visibility for the business in its offset from downtown location utilizing word
of mouth within our extensive hospitality industry connections, social media, and print
and online advertising.
5.1 Marketing Objectives
Implement a local campaign with our targeted market via the use of flyers, social
media such as Facebook and twitter, local newspaper advertisements, and word of
mouth. In order to keep costs down we intend to lean on our connections for both
word of mouth as well as website design, public relations, and so forth.
5.2 Marketing Strategies
Creation of a unique and interesting logo to create a well-rounded brand image.
Business “coming soon” website & promotional materials throughout building
and leading up to opening to create interest and conversation.
In depth information and up to date web site and maintenance
Newspaper and other print media including suburban and city publications
Guerilla and underground marketing
Cohesive business cards, menus, signage, and other printed materials
5.3 Pricing
In order to stay competitive and remain relevant to our target demographic we will strive
to keep prices for both the menu and the bar affordable and reasonable. The average
ticket price per person will range from $15-$35 dollars depending on the combination of
items ordered. The mean price per category on the menus will be as follows:
Appetizers will be priced between $6-$8
Entrees will be priced between $10-$22
Desserts will be priced between $6-$8
Soups will be priced between $4-$6
Sandwiches will be priced between $8-$15
Salads will be priced between $6-$15
Both draft and bottled beers will be priced between $4-$8
Wines by the glass will be priced between $8-$14
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6.0 Organizational Plan and Personnel Summary
6.1 Corporate Organization
6.2 Organizational Budget
Personnel Plan - Yearly
Year 1 2 3
Senior Management $100,000 $100,000 $100,000
Manager $45,000 $45,000 $45,000
Wait Staff $15,080 $17,000 $18,500
Busing Staff $41,461 $42,900 $44,205
Kitchen $211,520 $220,151 $229,991
Total $413,062 $425,053 $437,699
Numbers of Personnel
Year 1 2 3
Senior Management 2 2 2
Manager (Full Time) 1 1 1
Manager (Part Time) 1 1 1
Wait Staff 10 10 10
Kitchen Staff 8 8 8
Bussing staff 4 4 4
Totals 26 26 26
Senior Management
Restaurant
Operations
Administrative
Staff
Accounting
Sales - Marketing
Management
Kitchen Staff
Wait Staff
Bussing Staff
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6.3 Personnel Summary:
Principal Partners:
Debbie Mussell Evans.
Role at 623 Howard:
Owner, Chef. Responsible for the creation of the menu, training and
overseeing of kitchen and back of house, maintaining food costs, and
ordering all food.
Relevant Experience:
Manager and partner Celtic Knot Public house, 2005-2013
Owner of At Home Dining Catering Company 2003-Present
Principal and food buyer for Taste Food and Wine 2007-present
Restaurant and Menu Consultant for an Irish themed bar/restaurant in
Jacksonville Fl, as well as a casual dining Chicago restaurant.
Chef and Kitchen Manger, Tommy Nevin’s Irish Pub 1997-2004
European Cuisine Instructor in Kitakyushu, Japan 1991-1993
Certified Health and Sanitation Manager
Jamie Evans.
Role at 623 Howard:
Owner, bar and brewery manager. Responsible for the selection and
purchase of the wine, beer, and spirits; and the music booking.
Relevant Experience:
Manager and partner Celtic Knot Public House, 2005-2013
Principal and Wine, Beer, and Spirits buyer for Taste Food and Wine from
2007- Present
Bartender at Tommy Nevin’s Pub 1997-2004
Certified Health and Sanitation Manager
Other Roles at 623 Howard
Jeanne Stiles
Role at 623 Howard:
In house Sommelier. Responsible for staff training on all beers, wine, and
spirits, connection contact, word of mouth advertising.
Relevant Experience:
Tenzing, A Wine & Spirits Company: Sales Manager 7/1/12-2/13
Tenzing, A Wine & Spirits Company: City Route Sales 2010-2012
Wine-O-Rama, Chicago, IL: City and Suburban Sales 2007-2010
Advanced Sommelier (2007);
Certified Sake Advisor (2012)
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Tom Fogarty
Role at 623 Howard:
Brewery Manager. Responsible for the oversight of production for all in-
house beers, and the management of the brewery.
Relevant Experience:
Passionate all grain home brewer.
India Mussell-McKay
Role at 623 Howard:
Manager. Responsible for the management or execution of all marketing
materials, special events set up, scheduling, and general oversight of day-
to-day staff and duties.
Relevant Experience:
Manager at Wheel House (3553 Southport) 7/12-2/13
Bartender at Wheel House 7/12-2/13
Server at Celtic Knot Public House 2007-2012
Sales Associate at Taste Food and Wine 2010-2012
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Person tables Number
11919
261122
Additional 2 2
143
SEATING LAYOUT - A
total seats (not incl. lounge)
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Prepared by:
For:EVANSTON, IL
1 QUANTITY UNIT COST
a. Exterior Brick, Window, & Door Renovations 280 lf $75.00 $21,000.00
b. New Signage Allowance $4,000.00 $4,000.00
Subtotal $25,000.00
2
a. Asbestos Abatement Allowance $20,000.00 $20,000.00
b. Interior Demolition 4,278 sf $4.00 $17,112.00
c. New Interior Remodeling - Drywall & Floor Repairs,
prime paint coat
3,955 sf $25.00 $98,875.00
d. New Interior Remodeling - Toilets 323 sf $165.00 $53,295.00
e. Misc. Patching & Repairs Allowance $5,000.00
Subtotal $194,282.00
3
a. Service Entrance: new 400 A 120/208 overhead
b. New Subpanel: 200A 120/208V
c. New Fire Alarm System
d. HVAC connections
e. General Lighting (minimal lighting, exterior
decorative lights, sign connection)
Allowance $80,000.00
Subtotal $80,000.00
4
a. (2) 7.5 ton RTU's
b. (1) 5.0 ton RTU
c. (1) 4.0 ton RTU
d. (1) Make up air unit (approx. 6,000 cfm)
e. (1) 6400 cfm Kitchen Exhaust (incl. black iron)
f. (1) 750 cfm Dishwasher Exhaust
g. (3) small Toilet Room Exhausts
h. (3) 3 KW Cabinet Wall Heaters
i. Natural gas piping for HVAC & Kitchen equipment
Allowance $125,000.00
Subtotal $125,000.00
CONSTRUCTION SUBTOTAL $424,282.00
5
a. Architectural/Engineering Fee 8.5%$36,063.97
b. Construction Permits & Fees 1.5%$6,364.23
c. General Contractor Overhead & Profit 10.0%$42,428.20
d. General Conditions 6.0%$25,456.92
e Legal Fees Allowance $10,000.00
Subtotal $120,313.32
PRELIMINARY CONSTRUCTION BUDGET TOTAL $544,595.32
PeckishOne LLC
623-627 1/2 W. HOWARD STREET
February 18, 2013
Preliminary Project Construction Budget
Base Cost (Vanilla Box)
PROPOSED RESTAURANT
PERMITS & FEES
INTERIOR CONSTRUCTION:
Electrical
HVAC
SITE DEVELOPMENT & EXTERIOR
Douglas E. Lasch, AIA - Faith Environ Studio
/2013 PAGE 1 of 1366 of 725
JEANNE M. STILES
1419 West Jarvis Avenue
Chicago, Illinois 60626
312.623.9464
Skill set:
Expert at identifying customers' needs and matching them to available
products and services.
Highly developed interpersonal and communication skills; ability to
earn the confidence of and to sell to, all levels of an organization.
Well-organized; excellent understanding of operations and finance
issues as they relate to day to day business.
Dynamic personality with a distinct ability to quickly and effectively
create an exciting and productive team environment.
Advanced Sommelier (2007); Certified Sake Advisor (2012)
Hospitality Industry Experience:
7/1/12 – 2/13 Tenzing, A Wine & Spirits Company: Sales Manager
Manage a team of 10 Sales Guides
Current growth of 40% year over year
Responsible for client and supplier relationships
2010-2012 Tenzing, A Wine & Spirits Company: City Route Sales
Exceeded sales targets each year; more than $600M+ in 2011
Active in mentoring new hires and co-workers
Conscientious development of healthy customer and supplier
relationships
2007-2010 Wine-O-Rama, Chicago, IL: City and Suburban Sales
Grew business to $75M monthly; highest company sales to date
Opened Whole Foods, Wine Discount Center and Binny’s accounts in
addition to 80+ active customers
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Other Professional Experience:
1999-2007 De La Rue, Jay’s Close Basingstoke, England
Lead patent counsel for United States and Western Europe manufacturing divisions;
managed United States’ indirect retail channel.
Development, testing and new product introductions for high-end
banking and government currency and security apparatus devices,
including partnerships with Interpol and 157 countries world-wide
Highlights include design and introduction of the Euro and
development and distribution of the new Iraqi dinar
1991-1999 Rand McNally, Skokie, IL
Patent counsel; advisor to the McNally Family
Oversaw copyright protection and new product development, including
introduction of digital cartography and spin-off applications for the
airline, transport, and government-related industries
Education: Northwestern University, Evanston, IL
1980-1984 Double Major: BS, Mechanical Engineering and BA, Spanish
Literature, 1984; Dean’s List, Department Honors, Alpha Lambda
Delta Honorary Society
1985-1987 Northwestern University School of Law, Chicago, IL
Juris Doctor, 1987
Editor, Northwestern Journal of Technology and Intellectual Property
1987-1990 Stanford Graduate School of Business, Stanford, CA
MBA, 1990
Highlights included Critical Analytical Thinking (CAT) and Personal
Leadership Development seminars
References Available Upon Request
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THOMAS M. FOGARTY
1419 West Jarvis Avenue
Chicago, Illinois 60626
c.312.618.9233
tomscellar@aol.com
EXECUTIVE SUMMARY
Management professional with extensive customer service, sales service, operations production and team
building development experience in the publishing and printing technology industries. Self-directed, with
strong reputation for solving cross-functional, critical problems while maintaining focus on long-term goals.
Energized by opportunities to affect total organizations by using recognized abilities in mentoring and
communications. Key skills include developing appropriate standards and identifying related processes,
earning the respect and confidence of senior executives, and creating exciting and productive team
environments within previously underachieving organizations.
PROFESSIONAL EXPERIENCE
Vance Publishing Corporation, Lincolnshire, IL 2009 – 2013
Director of Production
The Director of Production for Vance Publishing leads the strategic vision of the production department
setting corporate and department goals and strategies, preparing annual Cost of Sales (COS) budgets,
capital expenditures and staffing requirements. The Director is in charge of vendor management, vendor
selection and contractual negotiations. The Director also recommends potential products and services to
management by collecting customer information and analyzing customer needs.
Managed two production departments, budgets, and teams, 15 employees, for Vance Publishing’s,
Cosmetology, Wood Interiors, Produce, and Agricultural Divisions supporting in excess of $40 million
in annual sales revenue.
Re-negotiated new printer contracts with savings in excess of $587,500 over the previous contract term.
Purchased printers, proofers, and software.
Standardized editorial and creative services workflow, earning B to B Media Business magazine’s
Production Executive of 2012.
Added "Digital Editions" of all print publications so publications can be distributed electronically and
viewed on multiple devises, iPhone, iPad, Android and tablets.
Member of the American Business Media Print & Technology Committee.
Ascend Media, Deerfield, IL 2005 - 2007
Vice President of Production
The Vice President of Production for Ascend Media plans, organizes, controls, integrates and evaluates the
work of assigned staff; with staff to achieve company budgeting goals and objectives. Supervises and
participates in developing, implementing and evaluating, work processes and systems and procedures to
achieve overall objectives and work standards. Establishes performance requirements and provides
coaching for improvement and development. The Vice President also in supervises vendor management,
vendor selection and contractual negotiations; in this role a network of more than 20 business partners.
Managed multiple, (five) production departments, budgets, and teams for Ascend Media’s publications,
Continuing Medical Education and Custom Publish Event Media Divisions; support in excess of $150
million in annual sales revenue. 369 of 725
Thomas M. Fogarty PAGE
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Negotiated new printer contract with savings in excess of $2.8 million over the life of the previous
agreement.
Established corporate paper buying program with savings of $441,858.
Integrated Medical World Communications three production locations and 45 magazines into Ascend
Media.
Established Co-Mail and Co-Palletization program resulting in annual savings in excess of $700,000.
Standardized PDF workflow in 6 Graphic Design and Marketing departments.
Created advertising pre-flight position to achieve savings in excess of $100,000 annually.
Created “Vendor Scorecard” to monitor and track quality, service, schedule and performance issues.
Corrected scheduling and mailing deficiencies in the Professional Services Division.
Standardized magazine and Event Media product sizes to better leverage volume pricing and vendor
capabilities.
Member of the American Business Media Print & Technology Committee.
Primedia Business Magazines & Media, Chicago, IL 1993-2004
Vice President of Production
The Vice President of Production leads the strategic vision of the production department setting corporate
and department goals and strategies, preparing annual Cost of Sales (COS) budgets, capital expenditures
and staffing requirements. The Vice President also supervises vendor management, vendor selection and
contractual negotiations.
Managed 17 production locations for Primedia’s 90+ magazines.
Reduced those same 17 production locations down to three sites, resulting in enhanced, standardized
workflow and process improvement with one time fixed cost savings in excess of $1,000,000.
Negotiated new printer contract with savings in excess of $1.5 million over the prior agreement.
Consolidated magazine print vendors from six suppliers to two resulting in enhanced workflow and
standardization.
Created “In-House” pre press department improving workflow, process, scheduling and driving cost
savings in excess of $750,000 annually.
Standardized magazine product sizes to better leverage volume pricing and vendor capabilities.
Participated in corporate wide “Strategic Sourcing” initiative.
EDUCATION
Bachelor of Science, Industrial Technology
Western Illinois University 1983
Macomb, Illinois
References available upon request.
370 of 725
For City Council Meeting of March 11, 2013 Item A15
Ordinance 23-O-13: Relating to Parking on Harrison Street
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 10: Schedule X (L); Limited
Parking, of the Evanston City Code.
Date: February 4, 2013
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic, Chapter 10, Traffic
Schedules, Section 10 by adding Schedule X (L): No person shall park a motor vehicle
for a period of time longer than thirty (30) minutes between the hours of seven o'clock
(7:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays
upon any of the following streets or portions thereof: the south side of Harrison from
Green Bay Road west to first north-south alley. This ordinance was introduced at the
February 25, 2013 City Council meeting.
Summary:
In October of 2012, Alderman Grover asked that the Transportation/Parking Committee
consider creating a thirty (30) minute limited parking area on Harrison Street between
Green Bay Road and the west alley. Alderman Grover was asking on the request of the
J.C Lichts, 2538 Green Bay Road. The store’s main contractor entrance is located on
the south side of Harrison Street at Green Bay Road. In an effort to assist their
contractor customer base in the securing and loading of a large volume of supplies
during the early morning hours, J.C. Lichts has asked that the current thirty (30) minute
parking restriction from nine o’clock (9:00) A.M. to six o’clock (6:00) P.M. be changed to
seven o’clock (7:00) A.M. to six o’clock (6:00) P.M. The request would free up parking in
the morning and allow the parking of contractor vehicle access to the entrance for early
morning deliveries.
The Transportation/Parking Committee recommended approval at the January 23, 2013
meeting. Alderman Grover supports the recommendation.
Attachment:
Ordinance 23-O-13
Memorandum
371 of 725
2/11/13
23-O-13
AN ORDINANCE
Amending City Code Section 10-11-10-(X), Schedule X(C), “Two-Hour
Limited Parking,” and creating Schedule X(L), Relating to Parking on
Harrison Street
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-80-2, authorizes the
City of Evanston’s corporate authorities to regulate the use of streets; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208(a)1, permits
local authorities to regulate the standing or parking of vehicles with respect to streets
and highways; and
WHEREAS, the City regulates street parking through various traffic
schedules of the Evanston City Code of 2012, Title 10, Chapter 11; and
WHEREAS, the City Council finds it to be in the best interests of the City
and its residents to regulate parking along certain portions of Harrison Street,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 10-11-10-(X)-(C), Schedule X(C), “Two-Hour
Limited Parking,” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
Schedule X (C): Two-Hour Limited Parking
(C) No person shall park a motor vehicle for a period of time longer than two (2) hours
between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day
except Sunday and national holidays upon the following streets or portions thereof:
Asbury Avenue West side, Church Street to Emerson Street
Asbury Avenue East side, Harvard Terrace to Mulford Street
Asbury Avenue West side, Central Street to Rosalie
Ashland Avenue East side, Payne Street to Noyes Street
Broadway Avenue East side, Central Street to Chancellor Street
372 of 725
23-O-13
~2~
Brown Avenue East side, from Greenwood Street to a point 150 feet north
thereof
Brown Avenue West side, Lincoln Street to Colfax Street
Brummel Street Both sides, Hartrey Avenue to Grey Avenue
Bryant Avenue East side, Central Street to Chancellor Street
Callan Avenue West side, Howard Street to Brummel Street
Callan Avenue West side, South Boulevard to Linden Place
Central Street South side, Eastwood Avenue to Ashland Avenue
Central Street North side, Eastwood Avenue to Ashland Avenue
Central Street North side, Ewing Avenue to Reese Avenue
Central Street South side, Reese Avenue to Bennett Avenue
Central Street South side, Jackson Avenue to Bryant Avenue
Chicago Avenue Both sides, Grove Street to Lee Street
Chicago Avenue East side, South Boulevard to Kedzie Street
Church Street Both sides, Chicago Avenue to Sheridan Road
Church Street North side, Darrow Avenue east to Northwestern Railway
Church Street North side, Dodge Avenue to Brown Avenue
Clark Street Both sides, Chicago Avenue to Judson Avenue
Clark Street North side, Ridge Avenue to Oak Avenue
Clinton Place South side, Orrington Avenue to a point 200 feet east thereof
Clyde Avenue East side, Howard Street to Brummel Street
Colfax Street South side, Sherman Avenue west to the CTA viaduct
Colfax Street North side, Sheridan Road to Sherman Avenue
Custer Avenue East side, Howard Street to Brummel Street
Custer Avenue West side, Madison Street north to alley
Custer Avenue East side, Madison Street north to no parking zone
Custer Avenue West side, Main Street north to end of street
Custer Avenue East side, Seward Street to Linden Place
Custer Avenue East side, Washington Street north 100 feet
Dartmouth Place North side, Sheridan Road to Orrington Avenue
Davis Street Both sides, Asbury Avenue to Wesley Avenue
Davis Street North side, Hinman Avenue to Sheridan Road
Davis Street South side, Judson Avenue to Sheridan Road
Davis Street North side, Wesley Avenue to Ashland Avenue
Dempster Street Both sides, Dodge Avenue to Darrow Avenue
Dempster Street South side, alley east of Chicago Avenue to Judson Avenue
Dewey Avenue West side, Simpson Street to Payne Street
Dobson Street Both sides, Hartrey Avenue to Grey Avenue
Dodge Avenue East side, Crain Street to Dempster Street
Dodge Avenue East side, Crain Street to Greenleaf Street
East Railroad East side, Emerson Street to first alley south
Elmwood Avenue Both sides, Lake Street to Dempster Street
Elmwood Avenue Both sides, Lake Street to Grove Street
Emerson Street Both sides, Ridge Avenue to Maple Avenue
373 of 725
23-O-13
~3~
Emerson Street Both sides, Sherman Avenue to Benson Avenue
Emerson Street North side, Wesley Avenue to Green Bay Road
Emerson Street North side, Sherman Avenue to Orrington Avenue
Florence Avenue West side, from a point 200 feet south of Crain Street to a point
300 feet south of Crain Street
Forest Avenue West side, Lake Street to Dempster Street
Foster Street South side, Maple Avenue to Sheridan Road
Gaffield Place South side, CTA tracks to Sherman Avenue
Garnett Place Both sides, Ridge Avenue to Maple Avenue
Garrett Place North side, Sheridan Road to Orrington Avenue
Green Bay Road West side, Central Street to Livingston Street
Green Bay Road West side, Central Street to Lincoln Street
Greenleaf Street South side, alley east of Chicago Avenue to Judson Avenue
Greenwood Street Both sides, Oak Avenue to Elmwood Avenue
Greenwood Street South side, Sherman Avenue to Elmwood Avenue
Greenwood Street South side, Maple Avenue to Oak Avenue
Greenwood Street North side, from alley west of Sherman Avenue to Elmwood
Avenue
Greenwood Street South side, Chicago Avenue to Forest Avenue
Grove Street South side, Chicago Avenue to Judson Avenue
Grove Street North side, Judson Avenue to Hinman Avenue
Grove Street South side, Oak Avenue to alley west
Grove Street Both sides, Oak Avenue to Elmwood Avenue
Grove Street North side, Ridge Avenue to alley west
Hamilton Street Both sides, Chicago Avenue to Hinman Avenue
Hamilton Street South side, Hinman Avenue to Judson Avenue
Hamlin Street Both sides, CTA tracks to Sherman Avenue
Harrison Street Both North sides, Green Bay Road to Hartrey Avenue Prairie
Avenue
Harrison Street
Both sides, Prairie Avenue to Hartrey Avenue
Haven Street South side, Orrington Avenue to Sheridan Road
Hinman Avenue Both sides, Lake Street to Clark Street
Hinman Avenue Both sides, Main Street to Lee Street
Hinman Avenue West side, Lake Street to Lee Street
Ingleside Place Both sides, Orrington Avenue to Sheridan Road
Jackson Avenue West side, Simpson Street to Green Bay Road
Judson Avenue Both sides, Grove Street to Clark Street
Judson Avenue East side, Lake Street to Lee Street
Lake Street North side, Chicago Avenue to alley west thereof
Lake Street South side, Sherman Avenue to Chicago Avenue
Lake Street North side, Chicago Avenue to Hinman Avenue
Lake Street Both sides, Hinman Avenue to Sheridan Road
374 of 725
23-O-13
~4~
Lincoln Street North side, Prairie Avenue to Hartrey Avenue
Lincolnwood Drive Both sides, Central Street to Harrison Street
Lyons Street Both sides, Asbury Avenue east to alley
Lyons Street South side, Asbury Avenue to Wesley Avenue
Lyons Street South side, Wesley Avenue to alley east thereof
Madison Street North side, Custer Avenue east to viaduct
Madison Street Both sides, Custer Avenue to Sherman Avenue
Main Street Both sides, Hinman Avenue to first alley east
Maple Avenue Both sides, Lake Street to Dempster Street
Maple Avenue West side, Emerson Street to Garnett Place
Milburn Street Both sides, Sherman Avenue to Sheridan Road
Noyes Street South side, Orrington Avenue to Noyes Court
Noyes Street North side, Sheridan Road to Orrington Avenue
Oak Avenue West side, Clark Street north to end of street
Oak Avenue Both sides, Grove Street to Davis Street
Oak Avenue East side, Lake Street to Grove Street
Oakton Street South side, 2300 block
Orrington Avenue West side, Central Street to Clinton Place
Orrington Avenue East side, Central Street to Ingleside Place
Orrington Avenue Both sides, Clark Street to University Place
Orrington Avenue Both sides, Emerson Street to Foster Street
Orrington Avenue West side, Lincoln Street to Central Street
Orrington Avenue West side, Monticello Place to Ingleside Place
Payne Street Both sides, Darrow Avenue to Ashland Avenue
Pitner Avenue East side, in front of 945 Pitner Avenue
Prairie Avenue East side, alley south of Central Street to Lincoln Street
Sherman Avenue East side, Lake Street to Greenwood Street
Sherman Avenue Both sides, Lincoln Street to Milburn Street
Sherman Avenue West side, Lincoln Street to Colfax Street
Sherman Avenue West side, University Place to Emerson Street
Sherman Avenue Both sides, Emerson Street to Colfax Street
Sherman Avenue East side, Elgin Road to University Place
Sherman Place West side, Greenwood Street to Dempster Street
Simpson Street North side, Maple Avenue to CTA tracks
Simpson Street North side, CTA tracks to Sherman Avenue
South Boulevard Both sides, Custer Avenue to Sherman Avenue
Washington Street Both sides, Custer Avenue to Sherman Avenue
Wesley Avenue East side, Davis Street to Church Street
Wesley Avenue West side, Church Street to Lyons Street
375 of 725
23-O-13
~5~
SECTION 2: Section 10-11-10-(X), Schedule X, “Limited Parking,” of the
Evanston City Code of 2012, as amended, is hereby further amended by adding
Schedule X(L) as follows:
SCHEDULE X(L): TWO-HOUR LIMITED PARKING
(L) No person shall park a motor vehicle for a period of time longer than thirty (30)
minutes between the hours of seven o'clock (7:00) A.M. and six o'clock (6:00) P.M.
on any day except Sundays and national holidays, upon the following streets or
portions thereof:
Harrison Street South side, Green Bay Road to the first north-south alley west of
Green Bay Road
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: If any provision of this Ordinance 23-O-13 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 23-O-13 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 23-O-13 is severable.
SECTION 6: This Ordinance 23-O-13 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
376 of 725
23-O-13
~6~
Introduced: _________________, 2013
Adopted: ___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
377 of 725
For City Council Meeting of March 11, 2013 Item A16
Ordinance 24-O-13: Relating to Parking on Harrison St, Eastwood Ave, & Davis St
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Schedule XVIII (E) and (F);
Residents Parking Only Districts, of the Evanston City Code, adding the
south side of the 1700 block of Harrison Street from Eastwood Avenue to
Poplar Avenue and on the west side of Eastwood Avenue from Lincoln
Street to Central Street to 24 hour, Monday – Sunday.
Date: February 4, 2013
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 18: Schedule XVIII (E) and (F); Residents Parking Only Districts, of
the Evanston City Code adding the south side of the 1700 blocks Harrison Street from
Eastwood Avenue to Poplar Avenue and on the west side of Eastwood Avenue from
Lincoln Street to Central Street to 24 hours, Monday – Sunday. This ordinance was
introduced at the February 25, 2013 City Council meeting.
This ordinance also removes Resident Only Parking District 5 on Davis Street, which is
no longer required due to the completion of the Mather buildings.
Summary:
In September of 2012, residents of the 1700 block of Harrison Street brought a series of
concerns to Alderman Grover about parking of employees of businesses from the
Central Street Business District, commuters, and construction workers involved in the
1700 Central Street apartment project. The residents stated that due to the increased
activity, parking in the 1700 block of Harrison had become nearly impossible for the
residents and the 7am – 9am, Monday – Friday Residential Parking Permit District 6 no
longer deterred said parking. Parking staff was asked to conduct a parking survey to
determine if the 1700 block of Harrison Street Residential Parking Permit District 6
would need to be modified from the current prohibition of 7am-9am Monday – Friday to
a 24 hour, Monday – Sunday area.
Memorandum
378 of 725
2
A parking occupancy survey was conducted from September 24 through September 28,
2012 indicating that the affected area is substantially impacted. There was an average
of 78% of available parking affected during the survey with two consecutive two hour (2)
time periods with a 100% occupancy rate. Out of the 40 different license plates
recorded during the survey, 35% did not register to Evanston, 40% to the immediate
area (Eastwood, Harrison, and Poplar), 12.5% other Evanston areas and 12.5% could
not be verified as to residency.
The recommendation to include Eastwood Avenue from Lincoln Street to Central Street
in the new prohibition takes into consideration the current district permit holders who
reside on Eastwood Avenue but need to at times park on Harrison.
The Transportation/Parking Committee recommended approval at the January 23, 2013
meeting. Alderman Grover supports the recommendation.
Attachment:
Ordinance 24-O-13
379 of 725
2/11/13
24-O-13
AN ORDINANCE
Amending Portions of City Code Section 10-11-18-(XVIII), Schedule
XVIII, “Residents Parking Only Districts,” Relating to Parking on
Harrison Street, Eastwood Avenue, and Davis Street
WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-80-2, authorizes the
City of Evanston’s corporate authorities to regulate the use of streets; and
WHEREAS, the Illinois Vehicle Code, 625 ILCS 5/11-208(a)1, permits
local authorities to regulate standing or parking of vehicles with respect to streets and
highways; and
WHEREAS, the City regulates street parking through various traffic
schedules of the Evanston City Code of 2012, Title 10, Chapter 11; and
WHEREAS, the City Council finds it to be in the best interests of the City
and residents to regulate parking on portions of Eastwood Avenue and Harrison Street,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 10-11-18-(XVIII)-(E), Schedule XVIII(E), “District
Five (5): Twenty four (24) hours daily, seven (7) days per week,” of the Evanston City
Code of 2012, as amended, is hereby further amended to read as follows:
(E) District Five (5) Six (6): Twenty four (24) hours daily, seven (7) days per week:
SCHEDULE XVIII (E): RESIDENTS PARKING ONLY DISTRICTS
Davis Street Eastwood
Avenue
South West
side
Hinman Avenue to Judson Avenue Lincoln
Street to Central Street
Harrison Street South side Eastwood Avenue to Poplar Avenue
The residents having a legal address of 422 Davis Street and having proof of purchase
of current Evanston vehicle license are eligible to purchase permits for district five (5).
380 of 725
24-O-13
~2~
The following residents are eligible to apply for and purchase permits for District Six (6):
1. Those residents having a legal address on the streets or portions of streets
listed above.
SECTION 2: Section 10-11-18-(F), Schedule XVIII(F), “District Six (6):
Seven o'clock (7:00) A.M. to nine o'clock (9:00) A.M., Monday through Friday,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
(F) District Six (6): Seven o'clock (7:00) A.M. to nine o'clock (9:00) A.M., Monday
through Friday:
SCHEDULE XVIII (F): RESIDENTS PARKING ONLY DISTRICTS
Ashland Avenue East side Colfax Street to Central Street
Broadway Avenue East side Alley north of Central Street to Jenks Street
Chancellor Street North side Broadway Avenue to dead end (east)
Colfax Street North side Poplar Avenue to Jackson Avenue
Colfax Street South side Poplar Avenue to Ashland Avenue
Eastwood Avenue West side Lincoln Central Street to Livingston Street
Eastwood Avenue East side Livingston Street to Jenks Street
Harrison Street South side Poplar Avenue to Eastwood Avenue
Jackson Avenue West side Lincoln Street to Colfax Street
Jackson Avenue East side Lincoln Street to golf course property
Jenks Street North side Poplar Avenue to dead end (east)
Lincoln Street North side Eastwood Avenue to Jackson Avenue
Lincoln Street South side Poplar Avenue to Jackson Avenue
Livingston Street North side Poplar Avenue to dead end (east)
Poplar Avenue East side Livingston Street to Central Street
Poplar Avenue East side Alley south of Central Street to dead end (south)
Woodbine Avenue West side Isabella Street to Livingston Street
The following residents are eligible to apply for and purchase permits for District Six (6):
1. Those residents having a legal address on the streets or portions of streets listed
above.
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
381 of 725
24-O-13
~3~
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: If any provision of this Ordinance 24-O-13 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 24-O-13 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 24-O-13 is severable.
SECTION 6: This Ordinance 24-O-13 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2013
Adopted: ___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
382 of 725
For City Council meeting of March 11, 2013 Item A17
Ordinance 25-O-13: Amending the Class Y Liquor License
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication &
Liquor Licensing Manager
Subject: Approval of Ordinance 25-O-13, Amending Class Y Liquor License
Date: February 15, 2013
Recommended Action:
Staff recommends City Council adoption of Ordinance 25-O-13. This ordinance was
introduced at the February 25, 2013 City Council meeting.
Funding Source:
n/a
Summary:
The City of Evanston’s Class Y liquor license permits retail sale of wine and
unrefrigerated beer for off premises consumption. Current licensees are wine shops. If
adopted, Ordinance 25-O-13 will amend Class Y to permit sale of alcoholic liquor, i.e.,
spirits, wine, and unrefrigerated beer. Under 25-O-13, licensees may designate no
more than 2% of the total square foot area of the licensed premises to spirit sales.
Additionally, the ordinance requires 10-20% of the total square foot area of the licensed
premises be dedicated to food sales.
Legislative History:
Sandeep Ghaey of Vinic Wine, a Class Y establishment, appeared before the Local
Liquor Control Board on January 31, 2013, to seek an amendment to the Class Y liquor
license to permit spirit sales and to reduce the square footage requirement for food
sales. The Local Liquor Control Board recommended an amendment to the
classification to permit spirit sales and to address sales floor space requirements.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 25-O-13
Minutes of the January 31, 2013 Local Liquor Control Board Meeting
Memorandum
383 of 725
2/15/2013
2/26/2013
25-O-13
AN ORDINANCE
Amending City Code Section 3-4-6-(Y), “Classification & License
Fees,” Adding Alcoholic Liquor to the Class Y Liquor License
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Subsection 3-4-6-(Y) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(Y) Class Y licenses, which shall authorize the retail sale of alcoholic liquor, wine and
unrefrigerated beer only in original packages to persons of at least twenty-one
(21) years of age for consumption off the premises.
1. It shall be unlawful for a class Y licensee to sell a single container of wine
unless the container is greater than or equal to sixteen (16) fluid ounces or
four hundred seventy-three thousandths liter (0.473 l).
2. The sale of alcoholic liquor at retail pursuant to the class Y license may
begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
3. Wine tasting of only the wines permitted to be sold under this classification
for consumption off-premises shall be permitted during authorized hours of
business. Licensees shall not provide more than three (3) free samples,
each of which shall not exceed one (1) fluid ounce, to any person in a day.
Licensees may sell samples, but the volume of any sample sold shall not
exceed four (4) fluid ounces and the total volume of all samples sold to a
person in a day shall not exceed ten (10) fluid ounces. Licensees shall not
provide and/or sell more than ten (10) fluid ounces of samples to any
person in a day. Licensees must have at least one (1) BASSET-certified
site Manager on-premises whenever offering wine for tasting. Licensees
must provide food service when offering wine for tasting.
384 of 725
25-O-13
~2~
4. The licensed premises shall not exceed a gross area of five thousand
(5,000) square feet total.
5. Not less than ten (10) percent but not more than twenty (20) percent of
total gross square foot area of the licensed premises shall be designated
for the sale of food.
6. Not more than ten (10) percent of total gross square foot area of the
licensed premises may be designated for the sale of unrefrigerated beer.
7. Not more than two (2) percent of total gross square foot area of the
licensed premises may be designated for the sale of alcoholic liquor other
than wine and unrefrigerated beer.
The applicant for the renewal only of such licenses may elect to pay the amount herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
.....$5,000.00
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
.....5,160.00
No more than three (3) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals herein are declared to be prima
385 of 725
25-O-13
~3~
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
_________________________, 2013
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
386 of 725
FINAL
Page 1 of 3
MEETING MINUTES
Liquor Control Board
Thursday, January 31, 2013
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Elizabeth Tisdahl, Marion Macbeth, Dave Skrodzki
Byron Wilson
Members Absent: Richard Peach
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Bridget McDonough (Light Opera Works), Tony Lawry (Piccolo
Theatre), Jon Arndt (Next Theatre), Leslie Brown (Piven Theatre),
Sandeep Ghaey (Vinic Wine), Diana Hamman (The Wine Goddess)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
Call to Order
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:05 a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
UNFINISHED BUSINESS
Light opera Works: The Mayor stated that she interprets Light Opera Works request
not so much as a reduced rate to current one-day licenses but rather, a new class of
license that encompasses intermissions only. Bridget McDonough of Light opera Works
reiterated her desire for a special one-day liquor class fee specific to nonprofit theater
groups or perhaps a license fee that will cover a certain number of performances.
Marion Macbeth commented that a one day license with fees tiered based on number of
performances is too convoluted and not practical. Jon Arndt of Next Theatre expressed
concern that an intermission only license would create prohibitive restrictions on hours
of service. Bridget McDonough stated she is not in favor of a one day license but
instead favors a theatrical lobby license type. Dave Skrodzki brought up the idea of an
annual liquor license class that would accommodate live performance theatres. Theresa
Whittington responded that such a class is already approved and in the City Code as
liquor Class L. Liquor Class L is an annual license that allows for the service of alcohol
before and during intermissions of live stage performances. Considering the fact that
no establishment is currently taking advantage of this license class, the Mayor
suggested reducing the fee to make it less prohibitive to the local theater groups. Leslie
Brown of Piven Theatre pointed out that in addition to the annual license fee, one would
have to pay for liquor liability insurance. Marion Macbeth expressed her concern that
there is proper BASSET training for the staff that is in charge of serving alcohol. She
expressed her support in favor of an annual license over a one day license for service of
alcohol at live theatrical performances. Bridget McDonough suggested the Liquor
Commission devise a one day license for theater companies that only have a handful of
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performances with a higher fee for a theater with more performances per year. The
Mayor stated her desire to make the process simpler and that the City breaks even on
its time and effort. Grant Farrar seconded the Mayor’s concern over creating additional
liquor licensee classes. He stated that the Class L annual license class has been on the
books since 1999 and reducing the fee is the best starting point to accommodate
alcohol service for live performance groups. It is not practical to create license classes
to fit all the special needs of various groups. The issue of a lower class L fee was raised
by the Mayor. Marion Macbeth agreed that the current rate of $1300 seems high but
suggested a tiered fee structure based on number of performances per year. Tony
Lawry suggested a provision in the license fee based on seating capacity. Marion
Macbeth asked about the seating capacity at various theaters. Jon Arndt suggested a
tiered rate based on organizational budget. The Mayor asked Grant Farrar and Theresa
Whittington to come up with a proposal and present the new Class L language at a
future LCRB meeting. Byron Wilson asked if alcohol is allowed within the theater during
performances. Bridget McDonough responded that it depends on the theater. Bridget
McDonough asked if the board could address the $3 million dram shop insurance
requirement. Grant Farrar explained that the dram shop insurance rate is designed to
protect the City from risk. Theresa Whittington clarified that the $3 million dram shop
limit only applies to class X and X1 one day licenses that are held on city-owned
property. All other liquor classes require $1 million in dram shop coverage. A Class L
license requires $1 million in dram shop limits. Leslie Brown explained that her
insurance provider had a difficult time finding an underwriter for $3 million in dram shop
coverage for a Class X license. She went on to state that her theater group applies
often for class X licenses and that the $3 million limit is impossible to obtain. Mayor
Tisdahl suggested that Leslie Brown present to the city proof that $3 million in coverage
cannot be obtained and the matter will be taken to City Council. Bridget McDonough
asked if the insurance limits on a Class L would increase if a theater group is located on
city-owned property. Grant Farrar asked the theater companies to provide a list of
performances that are held on city-owned property.
No further questions or concerns were voiced. The various theatre groups will provide
Grant Farrar with information regarding how many performances per year they host on
city-owned property. The Mayor directed Grant Farrar and Theresa Whittington to work
on revising the City Code to reflect a reduced fee for Class L licenses. This matter will
be continued to a future LCRB meeting.
NEW BUSINESS
Bat 17: Bill Pomerantz of Bat 17 was not present at the meeting. The board moved onto
the next agenda item.
Vinic Wine Co: Sandeep Ghaey of Vinic Wine suggests that sprits get added to the
Class Y license. Currently, wine shops (Class Y) can sell wine and beer but the lack of
spirit sales hurts his business. He has to turn down wedding contracts because he is not
able to offer complete wine and spirits options. Clients go outside Evanston to purchase
wine and spirits from establishments that can sell both types of alcohol. He proposes
that up to 2% of the alcohol floor space be dedicate to spirits. He also has further
suggestions that would help maintain the integrity of the wine shop liquor license. He
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suggests that 1) 80% floor space dedicated to alcohol be dedicated exclusively to wine
and 2) that no more than 20% of the floor space is dedicated to food. These items
would prevent someone from coming in and abusing the liquor class and potentially
opening up a glorified version of a convenience store. He also feels the Class Y annual
fee is too costly, especially when compared to a grocery store annual fee (Class N).
Vinic Wine struggles to keep 20% of its floor space dedicated to food and pointed out
that the other two wine stores in town do not have any food on their floors. Diana
Haman expressed concern about the 20% food requirement on the Class Y license.
Sandeep reiterated his suggestion of updating the food floor space requirements to
between 10-20%.
The Mayor thanked Sandeep Ghaey for his recommendations and expressed strong
support for changing the language of the liquor class to support spirit sales and to fortify
the integrity of the license class in general. The Mayor directed Grant Farrar to draft
new language allowing for the sale of spirits and redefining floor space requirements for
alcohol and food.
Diana Hamman expressed a desire to sell refrigerated beer and single bottles of beer. It
was clarified that Class Y does not restrict the size of beer package sales but it doe s
restrict the sale of cold beer. Grant Farrar said it is up to the Liquor Board and City
Council to approve the sale of cold beer. Dianna Hamman questioned why larger stores
are allowed to sell cold beer while smaller stores are restricted from doing so. The
Mayor suggested that the City should research the ordinance history as it relates to cold
beer sales and place this matter on the agenda of a future LCRB meeting.
The Mayor asked if there were any further questions or concerns. None were
expressed. Grant Farrar asked Sandeep Ghaey to share some of his suggestions in
writing. The matter of revising Class Y will be put before City Council sometime in
February.
Union/Space: Theresa Whittington brought to the Boards attention an issue with Union
Pizzeria’s liquor license class. Theresa explained to the Board that she had a
conversation with the owner of Union Pizzeria (Craig Golden) who confirmed that he
owns SPACE, the entertainment venue attached to Union. This relationship
necessitates a different license class than Union presently holds. A Class W is the most
likely fit, but the location presently prevents Union/SAPCE from qualifying for this liquor
license class. Board members may need to consider revising the core area in order to
better accommodate this business, as well as others. Grant Farrar suggested placing
this matter on the agenda of the next LCRB meeting and considering expanding the
core area. Marion Macbeth concurred that the core area needs to be updated. She also
expressed her preference that all servers at such establishments be BASSET certified.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl/Mayor at 12:06 p.m., January 31, 2013.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of March 11, 2013 Item APW1
City Lit Outreach Programs
For Discussion
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Subject: City Lit Programs
Date: March 6, 2013
Please find attached information submitted by City Lit of the various ongoing outreach
programs they do in conjunction with their mission and programming.
Attachments
City Lit Outreach Program Information
Memorandum
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, March 11, 2013
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
City Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF February 25, 2013
III. ITEMS FOR CONSIDERATION
(P1) Resolution 11-R-13 Authorizing the Law Firm of Winston & Strawn, LLP to
Represent the City as Amicus Curiae in the Case of Albert C. Hanna and Carol
C. Mrowka v. City of Chicago, et al. No. 1-07-3548 (First Dist. III App. Ct)
The Evanston Preservation Commission and City staff recommend City Council
adoption of Resolution 11-R-13 authorizing the Law Firm of Winston & Strawn, LLP
to represent the City of Evanston at no cost as Amicus Curiae in the case of Albert
C. Hanna and Carol C. Mrowka v. City of Chicago, et al., in support of the City of
Chicago’s Landmarks Ordinance.
For Action
(P2) Ordinance 26-O-13 Granting a Special Use for Commercial Indoor Recreation
Facility at 739 Main Street
The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13 granting
a special use permit with conditions to mitigate the possible noise impact for a
commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a
boxing studio.
For Introduction
(P3) Ordinance 4-O-13 Amending Portions of the Zoning Ordinance Relating to
Certain Legal Non-Conforming Residential Uses
The Plan Commission and City staff recommend adoption of proposed Ordinance 4-
O-13 amending the Zoning Ordinance to permit a process similar to the minor
variance process be implemented for one to four-family residential legal
nonconforming uses that allows the Zoning Administrator to determine if such
nonconforming uses can be expanded by increasing the structures’ bulk.
For Introduction
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March 11, 2013
(P4) Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at 2250
Sheridan Road
City staff recommends the adoption of Ordinance 33-O-13, amending special use
Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250
Sheridan Road to permit an increase in size to the end signs located on the large
scoreboard. The new proposal should not increase the view of the scoreboard from
Sheridan Road.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Minutes of February 25, 2013
City Council Chambers – 7:15 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne
STAFF PRESENT: G. Farrar, S. Flax, S. Griffin, D. Marino, B. Newman,
M. Swentkofski, Ald. P. Braithwaite
PRESIDING OFFICIAL: Ald. Fiske
I. DECLARATION OF QUORUM
A quorum being present, Chair Fiske called the meeting to order at 7:50 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 28, 2013.
Ald. Holmes moved approval of the minutes, seconded by Ald. Wilson.
The minutes of the January 28th, 2013 P&D meeting were approved
unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(P1) Approval of Sidewalk Café for Pret A Manger, 1701 Sherman Ave.
Staff recommends consideration of a first-time application for a sidewalk café (SWC)
permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave.
For Action
Ald. Wilson moved approval, seconded by Ald. Wynne.
The Committee voted unanimously 5-0 to approve the sidewalk café.
(P2) Approval of Community Partners for Affordable Housing (CPAH) HOME
Application
The Housing and Homelessness Commission and staff recommend the approval of
a $277,685 forgivable HOME loan for the acquisition and rehabilitation of a
foreclosed 2-unit building for affordable rental housing to Community Partners for
Affordable Housing (CPAH). Funding is provided by the HOME fund, which currently
has a balance of approximately $1.1 million.
For Action
Ald. Wynne moved approval, seconded by Ald. Wilson.
Ald. Rainey said there is a great deal of affordable housing in Evanston that is not yet
occupied. She said she is in support of giving this organization a chance but needs to
know the address of the property and more details about it.
DRAFT –
NOT APPROVED
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Ald. Rainey moved to hold the item until more details are provided, seconded
by Ald. Wilson.
Ald. Holmes said she supports it despite her feeling about land trusts. She noted that
the 2nd, 8th and 5th wards have most of the affordable housing and would like to
understand why there is not more affordable housing in other parts of Evanston. She
said it should be available all over the community.
Ms. Flax explained that the CPAH is using this model of scattered site acquisition
because they have found it is the most efficient way of getting foreclosed property.
She said that the foreclosure problem in the 2nd Ward started later than in the 5th and
8th Wards, so it was not part of the NSP2 application. CPAH is restricted only to
choosing a property outside of the NSP2 census tracts. Most of the foreclosed 2-flat
properties they found were in the 2nd Ward, where many of the foreclosures outside
NSP2 census tracts are concentrated.
Ms. Flax explained that after the loan is approved, City staff will review CPAH’s
budget and the property will be inspected to ensure that the expenses are within
budget. She said CPAH has used this method before in other areas and that HOME
funds may not be obligated until a property has been selected.
Ald. Rainey said there is plenty of time to locate a property and that the City can vote
on the loan in one night in closed session if needed because it is a real estate
transaction. She said she does not generally support land trusts. Ms. Flax explained
that CPAH has taken over the CLCLT Land Trust property and that the proposed
project is rental. A benefit to the City of rental in a land trust is that after the 15 years
of affordability required by HOME funding, the property will remain as affordable
rental for an additional 84 years.
Ald. Rainey said she would like to see a specific property selected. Ald. Holmes
agreed and said she would have appreciated if more information about the benefits of
a land trust and about the Evanston Advisory Board, of which Ald. Grover is a
member, had been provided.
Steve Griffin, Director of the Community and Economic Development Department,
clarified that the P&D Committee is asking for a specific property, which he said he
would provide to the Committee as soon as he has it.
The Committee voted unanimously 5-0 to table the item until more information
about the property is provided.
(P3) Approval of Housing Options for the Mentally Ill HOME Application
The Housing and Homelessness Commission and staff recommend the approval of a
$458,777 forgivable HOME loan for the rehabilitation of 10 rental units to Housing
Options for the Mentally Ill. Funding is provided by the HOME fund, which currently
has a balance of approximately $1.1 million.
For Action
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Ald. Rainey moved approval of the HOME loan, seconded by Ald. Wynne.
Ald. Holmes said she was the Director of this program when it first started and that it
has been a great property. Ald. Rainey said she opposes the purchase.
The Committee voted unanimously 5-0 to approve the HOME loan.
(P4) Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required
Off-Street Parking at 1615 Oak Avenue
City staff recommends the adoption of Ordinance 22-O-13 granting major zoning
relief to convert seven required off-street parking spaces into an outdoor seating
area and bicycle parking at Smylie Brothers Restaurant & Brewery for a total of zero
off-street parking spaces.
For Introduction
Ald. Rainey moved to introduce Ordinance 22-O-13, seconded by Ald. Wilson.
The owner of the Smylie Brothers Restaurant explained his plans for the 15’ setback
and 7 existing spaces which currently pose a safety hazard to young families that
may be eating at the outdoor portion of the restaurant as drivers cut across the
parking spaces. He proposes to re-grade the curb, add three City parking spaces
and planters and perennials in front at the outdoor dining opportunity.
Mr. Griffin noted that the plans were unanimously recommended by the ZBA and that
there is ample parking with the proposed restau rant’s proximity to a City garage, on
street parking and its pedestrian-oriented location. The owner plans to open the
restaurant by October.
The Committee voted unanimously 5-0 to recommend introduce Ordinance 22-
O-13.
(P5) Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting
a New Section 6-15-17, “oHR Howard-Ridge Overlay District”
City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning
Ordinance text to create a new overlay zoning district, which will require certain types
of new retail uses such as hair salons, nail salons, beauty shops, and barber shops,
to operate only by Special Use in the Howard-Ridge TIF District. The Plan
Commission does not recommend approval.
For Introduction
Ald. Rainey moved to introduce Ordinance 2-O-13, seconded by Ald. Wynne.
Ald. Rainey said when the item was brought to the Zoning Committee of the Plan
Commission, she heard that free market should determine uses. She said she would
vote next to eliminate the Zoning Ordinance, which dictates uses and their
compatibility. She explained that there are 12 personal care services in a 12 block
area and that the issue is not that they create crime. She said she does not want
uses to exist “because the Police can manage them” and you certainly don’t hear
about uses existing for that reason on Central Street. She said 12 beauty shops in a
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12 block area are way too many and many of them don’t operate; some are closed by
day and are sometimes open at night. She said she does not mind the 12 existing
businesses but 13 is the tipping point. She wants any new ones to be a special use
and asked what is wrong with that adding that many businesses are special uses:
restaurants including Starbucks and many shops are special uses too. She said she
would like the next 20 beauty shops on Howard Street to be a special use, and for
them to apply to the Zoning Board of Appeals to be heard and if there are 4 on that
block, they may not be approved, but they be able to open one on another block.
Ald. Rainey explained that on the Chicago side of Howard Street, the Zoning
Ordinance states that you may only have a second beautify shop within 1,000’ of the
first with a special use and that there is only one on the block immediately to the east
of Ridge. She re-iterated that the existing beauty shops can stay. She argued that
the market should not decide how many beauty shops should be on Howard, just as it
does not dictate the number of curb cuts, Starbucks and McDonald’s. Ald. Rainey
said that one of the members of the Zoning Committee said “If you can’t get
development on Asbury and Oakton, how do you expect it on Howard Street?” She
said she invited the Zoning Committee of the Plan Commission members to a tour of
Howard Street but only one person came to the tour. She said she was surprised
that the owners of the other beauty shops on Howard Street were not at the meeting
to support the amendment.
Ald. Wynne asked Ald. Rainey what the zoning regulation is on the Chicago side of
Howard Street, to which Ald. Rainey replied that a beauty shop, massage parlors and
barber shops are permitted uses, but they must be 1,000’ away from each other.
Mr. Griffin noted that the proposed Ordinance would level the playing field. Ald.
Rainey asked why special uses are okay for some businesses and not for others.
Ald. Wynne said she is not necessarily opposed and the Parking Committee just
matched Chicago’s parking restrictions on Howard Street. She said it would be
interesting to see what gets developed there if they have the same rules on both
sides of the street. Ald. Rainey commented that people say Evanston listens to them
when they are trying to obtain liquor licenses whereas in Chicago it is more stringent.
At Chair Fiske’s inquiry, Mr. Marino explained that with a special use, a legal non-
conforming business must be out of use for 1 year, after which a new business must
apply for a special use. Chair Fiske said she is inclined to support the Ordinance as
she has no problem with special uses as long as they run with the business and not
the land. Ald. Rainey said there is one shop that has been there for several years
and seems to be doing fine, but whenever there are vacant storefronts, there are
inquiries about beauty shops.
The Committee voted by majority 4-1 with Ald. Wilson opposed, to recommend
introduction of Ordinance 2-O-13.
(P6) Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties
Within the oHR Howard-Ridge Overlay District
City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning
Map by placing properties in the Howard Ridge TIF District into the new overlay
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Minutes of 2-25-13
Page 5 of 5
zoning district which will require certain types of new retail uses such as hair salons,
nail salons, beauty shops, and barber shops, to operate only by Special Use in the
Howard-Ridge TIF District. The Plan Commission does not recommend approval.
For Introduction
Ald. Rainey moved to introduce Ordinance 3-O-13, seconded by Ald. Wynne.
Mr. Griffin explained that the underlying zoning would remain but in an overlay district
there is an allowance to make things stricter or more stringent. In this case, all
permissible uses would remain except for the categories of new hair salons, nail
salons, beauty shops, and barber shops for which a special use permit would be
required.
The Committee voted by majority of 4-1 with Ald. Wilson opposed, to
recommend approval of Ordinance 3-O-13.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 8:27 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of March 11, 2013 Item P1
Resolution 11-R-13: Amicus Curiae in Support of Chicago’s Landmark Ordinance
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning
Carlos D. Ruiz, Preservation Coordinator
Subject: Resolution 11-R-13 Authorizing the Law Firm of Winston & Strawn, LLP to
Represent the City as Amicus Curiae in the Case of Albert C. Hanna and
Carol C. Mrowka v. City of Chicago, et al. No. 1-07-3548 (First Dist. III
App. Ct.)
Date: February 28, 2013
Recommended Action:
The Evanston Preservation Commission and City staff recommends City Council
adoption of Resolution 11-R-13, to authorize the law firm of Winston & Strawn, LLP to
represent the City at no cost as Amicus Curiae to support the City of Chicago in the
case captioned Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al., Case
No. 06 CH 19422. The Amici Curiae brief shall support the City of Chicago’s
Landmarks Ordinance and filed on behalf of municipalities and organizations, including
the National Trust for Historic Preservation, Landmarks Illinois, AIA Chicago, City of
Urbana, Village of Maywood, Village of Oak Park among others, urging the First District
of the Illinois Appellate Court to affirm the decision of the Honorable Judge Sophia H.
Hall of the Circuit Court of Cook County in the aforementioned case. The Amici Curiae
brief has not been finalized by the law firm, therefore cannot be attached to this
resolution.
Failure of the Illinois Appellate Court to uphold the lower court ruling in this case
jeopardizes all local landmark ordinances, including the Evanston Preservation
Ordinance.
Summary:
The amici includes several Illinois municipalities whose landmark designation
ordinances mirror or have language substantially similar to the Chicago Landmark
designation standards that the Circuit Court found to be constitutional and not vague.
The impact of the Illinois Appellate Court decision will be felt by the 63 Illinois cities and
villages (including the City of Evanston) with landmark protection ordinances and whose
interests are represented by the Illinois Association of Preservation Commissions.
Memorandum
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The Evanston Preservation Commission recommends City Council adoption of
Resolution 11-R-13, authorizing the Law Firm of Winston & Strawn, LLP to represent
the City as Amicus Curiae in the Case of Albert c. Hanna and Carol C. Mrowka v. City of
Chicago, et al. No. 1-07-3548 (First Dist. III App. Ct) on a pro bono basis. In 1994, the
Evanston City Council adopted the current Evanston Historic Preservation Ordinance
which allows the designation of “landmarks” and “Historic Districts.” The City’s Code
language on criteria for designation of landmarks and historic districts is similar to the
language in the Chicago Landmarks ordinance, which is at issue.
The Evanston Preservation Commission and staff believe that a reversal of the Circuit
Court decision by the Illinois Appellate Court would threaten the City of Evanston
Historic Preservation Ordinance and other cities with landmark protection ordinances.
-------------------------------------------------------------------------------------
Attachments:
Resolution 11-R-13
List of Amicus Curiae Organizations – 2012 CONFIRMED
Brief of Appellants
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11-R-13
A RESOLUTION
Authorizing the Law Firm of Winston & Strawn, LLP
to Represent the City as Amicus Curiae in the Case of
Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al.
No. 1-07-3548 (First Dist. Ill App. Ct.)
WHEREAS, the City of Evanston (“City”) has adopted, as Title 2,
Chapter 8 of its City Code of 2012, as amended, a historic preservation ordinance that
sets forth the City’s commitment to fostering and encouraging the preservation of
historic and landmark properties, structures, sites, and objects; and
WHEREAS, the City of Chicago is in litigation to preserve its own historic
preservation ordinance regarding historic properties, structures, sites, and objects in
Chicago; and
WHEREAS, the City seeks to support the City of Chicago in said
litigation; and
WHEREAS, the law firm of Winston & Strawn, LLP has offered to
represent municipalities, including the City of Evanston, at no cost, in presenting an
amicus curiae brief to the court in said litigation and in support of Chicago’s historic
preservation ordinance; and
WHEREAS, it is in the best interests of the City to support and join in said
amicus brief,
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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11-R-13
~2~
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Manager is hereby authorized to sign an amicus
curiae brief referenced once the brief is in final form.
SECTION 3: The City Manager authorization to sign an amicus curiae
brief is contingent upon pro bono representation by Winston & Strawn LLP or a properly
designated law firm. The City Manager is hereby authorized and directed to negotiate
any additional conditions of the pro bono representation by Winston & Strawn LLP as he
may determine to be in the best interests of the City.
SECTION 4: This Resolution 11-R-13 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
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Hanna v. City of Chicago
List of Amicus Curiae Organizations – 2012 CONFIRMED
AIA Chicago
Alton Area Landmarks Association
Chicago Grand Neighbors Association
Cleveland Restoration Society
City of Berwyn
City of Champaign
City of Rock Island
City of Urbana
Eckhart Park Community Council
Granacki Historic Consultants
Historic Chicago Bungalow Association
Illinois Association of Historic Preservation Commissions
Illinois Chapter of the American Planning Association
Illinois Historic Preservation Agency
Indiana Landmarks
Landmarks Illinois
Logan Square Preservation
National Alliance of Preservation Commissions
National Trust for Historic Preservation
New York Landmarks Conservancy
North Lawndale Historical and Cultural Society
Park West Community Association
Preservation Action
Preservation Chicago
Ukrainian Village Neighborhood Association
Village of Maywood
Village of Oak Park
Wicker Park Committee
Wrightwood Neighbors Association
Other organizations that have been contacted to be listed in 2012
City of Evanston
City of Galena
City of Normal
City of Quincy
City of San Francisco
Illinois Municipal League
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Neighborhood Housing Services
Pittsburgh History and Landmarks Foundation
Preservation League of Evanston
Preservation Trust of Vermont
Other organizations that have declined to be listed in 2012
AIA Illinois
Chicago Metropolitan Agency for Planning
East Village Neighborhood Association – Our contact decided not to follow‑
up since this is appellant’s neighborhood
School of the Art Institute of Chicago Historic Preservation Program
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For City Council meeting of March 11, 2013 Item P2
Ordinance 26-O-13: Special Use for Commercial Indoor Recreation at 739 Main St
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 26-O-13 Granting a Special Use for Commercial Indoor
Recreation Facility at 739 Main Street
Date: February 25, 2013
Recommended Action
The Zoning Board of Appeals (ZBA) recommends adoption of Ordinance 26-O-13 with
conditions to mitigate the possible noise impact the use may generate. The ZBA made a
positive recommendation with conditions regarding noise, hours of operation, and
amplification of sound. Most concerns about noise can be allayed by the condition that
there cannot be any sound amplification. City staff recommends City Council conside r
several issues in reviewing Ordinance 26-O-13 granting a special use permit for a
commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a boxing
studio. These issues include potential noise generated by the boxing studio that may
affect the second and third floor residential units in the building, and the opening of the
business at 6am given the second and third floor residential units.
Summary
The applicant proposes to open a boxing studio at the northwest corner of Main Street
and Sherman Avenue in the vacant space closest to the City parking lot just east of the
corner. The building is three stories, with residential units above the ground floor. The
property is located in the B2 Business District, which requires a special use for
commercial indoor recreation.
The applicant proposes to operate a boxing studio that will focus on fitness and cross
training. There will not be a boxing ring or any physical contact at this site. The majority
of space will be utilized as open floor for jump roping, push-ups, and other floor exercises,
with punching bags along the east wall nearest the adjacent parking lot. According to the
applicant, the unit has already been soundproofed, and the business should not generate
Memorandum
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substantial noise. The business will operate with group classes from 6am – 11am, then
open gym from 11am – 4pm, and then group classes again from 4pm – 9pm. The
applicant currently conducts similar classes at the YMCA and ETHS, but would like to
establish a permanent location to grow his business.
There is no on-site parking at 739 Main Street, but there are multiple public parking lots in
the immediate vicinity, as well as Metra and CTA stations one block to the east.
There are potential concerns with the proposed use. Some commercial indoor recreation
facilities generate a substantial amount of noise from music, workouts, and instruction.
The applicant has indicated the location has been soundproofed, but there is the potential
that the residential units above the boxing studio space could be impacted by noise.
Also, the proposed early morning hours of operation could become a nuisance for the
second and third floor residential units. Lastly, two nearby business owners have
submitted letters of concern regarding the loss of retail uses along this part of Main
Street. The letters indicate support for this type of use within the general area, but feel
the proposed location would be better served with a retail use that will cumulatively help
the existing retail uses on Main Street. One of the business owners that submitted a
letter of concern has since withdrawn his objection. If a favorable recommendation is
made for the proposed special use, conditions regarding possible noise, nuisance issues,
and hours of operation should be included that are similar to the Zoning Board of Appeal’s
recommended conditions. Adhering to the condition that there not be any sound
amplification will mitigate most of the potential noise concerns.
The property in question is surrounded entirely by B1 and B2 Districts, though there are
multi-family residential units directly north that front Sherman Avenue. The proposed use
will primarily utilize the front entrance off of Main Street and therefore should not impact
the adjacent residential property. This use will provide Evanston residents with a
neighborhood fitness facility and help promote the Main Street commercial area, although
the use would be utilizing prime retail space along the Main Street corridor. Staff has
received two letters of concern from nearby businesses.
Neighborhood Benefit
As long as potential noise concerns are adequately addressed through special use
conditions, this use should not cause any type of negative cumulative effect on the
surrounding neighborhood. Adjacent residences will benefit from having a unique
commercial indoor recreation facility nearby, and businesses along the Main Street
corridor will benefit from the added foot traffic.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages redevelopment along existing
commercial corridors that can add to the property tax base and utilize vacant spaces
throughout the city. The Comprehensive Plan specifically includes:
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Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
This special use will allow a new business to utilize a space that currently vacant, thus
increasing foot traffic for surrounding businesses and convenience for nearby residences.
Legislative History
February 19, 2013: The ZBA recommended the City Council approve the requested
special use permit for commercial indoor recreation at 739 Main
Street with the following conditions:
1. The business may operate only between the hours of 6am – 9pm, 7 days a week.
2. No amplified command or instruction may be given.
3. The applicant must mitigate sound and its impact from traveling out of the unit.
Attachments
Proposed Ordinance 26-O-13
February 19, 2013 ZBA Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
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2/25/2013
26-O-13
AN ORDINANCE
Granting a Special Use Permit for a
Commercial Indoor Recreation Facility
Located at 739 Main Street in the B2 Business Zoning District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on February 19,
2013, pursuant to proper notice, to consider case no. 13ZMJV-0005, an application filed
by Fernando Rivera, lessee of the property legally described in Exhibit A, attached
hereto and incorporated herein by reference, commonly known as 739 Main Street (the
“Subject Property”) and located in the B2 Business Zoning District, for a Special Use
Permit to establish, pursuant to Subsection 6-9-3-3 of Title 6 of the Evanston City Code,
2012, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreation Facility on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit met
the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended City Council approval thereof; and
WHEREAS, at its meeting of March 11, 2013, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 12ZMJV-0084; and
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26-O-13
~2~
WHEREAS, at its meetings of March 11 and March 25, 2013, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for an Indoor Commercial Recreation Facility on the Subject Property as applied for in
case no. 13ZMJV-0005.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant shall not operate the Special Use
authorized by this ordinance after 9:00 p.m. and before 6:00 a.m. on any day.
C. Sound: The Applicant shall not make use of amplified sound in the operation of
the Special Use authorized by the terms of this ordinance. The Applicant shall
mitigate any sound that emanates from the Subject Property due to its operation
of the Special Use authorized by the terms of this ordinance and violates Section
9-5-20 of the City Code, as amended.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
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26-O-13
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SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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26-O-13
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EXHIBIT A
LEGAL DESCRIPTION
THE WEST 50 FEET OF THE SOUTH 100 FEET OF THAT PART EAST OF SHERMAN AVENUE AND
NORTH OF MAIN STREET OF THE NW ¼ OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14
EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 11-19-117-045-0000
COMMONLY KNOWN AS: 739 Main Street, Evanston, Illinois.
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DRAFT NOT APPROVED
Page 1 of 3
Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, February 19, 2013
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan
Members Absent: Clara Wineberg, Scott Gingold, Mary Beth Berns
Staff Present: Melissa Klotz, Dennis Marino
Presiding Member: Lori Summers
Declaration of Quorum
With a quorum present, Chairman Summers called the meeting to order at 7:30pm.
Approval of Minutes
The minutes from the February 5, 2013 Zoning Board of Appeals meeting were motioned for
approval with 2 corrections by Mr. Rodgers and seconded by Ms. McLennan. The motion was
approved 3-0 with 1 abstention.
New Business
739 Main Street ZBA 13ZMJV-0005
Fernando Rivera, lessee, applies for a special use for a commercial indoor recreation facility at
739 Main Street. 739 Main Street is located in the B2 Business District, which requires a
special sue permit for a commercial indoor recreation facility to operate (Zoning Code Section 6-
9-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Fernando Rivera explained the proposed business:
• Boxing studio – no boxing ring; no contact
• Currently practices with kids at the YMCA, ETHS, LA Fitness, and UIC downtown
• Would like to establish a permanent location instead of traveling around
• Would like to operate on Saturdays, which is currently not possible
• Would like the boxing studio to be a community benefit
• Hours of operation: 6am – 11am group classes, 11am – 4pm open gym, 4pm – 9pm
group classes
• Will be closed one day a week on Sundays or Mondays
Chairman Summers asked if the use will create noise and if the space is soundproofed, and Mr.
Rivera explained the studio is already soundproofed, but the use will be low noise because it is
a fitness studio, not a boxing ring. The punching bags will be hung from a bar that connects to
the walls instead of the ceiling, so noise and vibration will not carry to the residences above.
There will be quiet background music, but it will be low enough that exercise instructions can be
given out without yelling or using a microphone. Chairman Summers asked how loud the
instruction would be and Mr. Rivera responded it would be the same as the level being spoken
now.
Ms. McLennan asked if the classes are primarily for adults or kids, and Mr. Rivera responded
that all classes will be mostly adults.
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DRAFT NOT APPROVED
Page 2 of 3
Zoning Board of Appeals
Chairman Summers asked what the parking requirement is for the use, and Melissa Klotz,
Zoning Planner, explained that there is no required parking since the use would be occupying
an existing space.
Peggy Tarr stated that she is concerned about the noise level. The Noise Ordinance begins at
7am but the boxing classes will begin at 6am. The building is old so noise may travel easily.
There are currently noise problems at a similar business nearby on Sherman Avenue.
Sally Hunt, who is a member of the Main Street Merchant’s Association but does not own a
business in the area, said that noise is one of her concerns, but the bank next door is probably
not concerned because they are moving to the AMLI building soon. Ms. Hunt stated that too
much of one thing in a small area is not good, and a business should go there that can utilize
the benefits of the TIF area that was just created. Also, the hours of operation will be when
other businesses are open so it could affect them.
Miguel Wong, freelance business owner from 900 Chicago Avenue, explained he is excited to
have a unique workout business in the area, and many of his coworkers are also excited about
the use. Having diverse uses will add to the area and bring more traffic in to other businesses.
He understands that noise is a concern, so he suggests amending the hours of operation
somewhat.
Shelley Pratt, business partner, explained that the use is a studio and not a gym, meaning there
will be no contact. It will draw new people into the area and therefore could benefit the existing
businesses. She said the hours of operation can be adjusted and the boxing studio will do
whatever is necessary to ensure there are not problems with neighbors.
Chairman Summers asked if there are similar uses that are located on second floors of
buildings so as not to take up prime retail space, and Ms. McLennan stated there are a few
yoga and dance places, but those that are located on the second floor are typically only in the
downtown area. Dennis Marino, Manager of Planning and Zoning, concurred and added that
staff’s primary concern is the hours of operation and potential for noise early in the morning with
the 6am class.
Mr. Rivera explained that his business is very different from the spinning studio that gets noise
complaints. This business is not high intensity and will not have loud music. The business
model is to create a facility that benefits the community, and the hours of operation can be
adjusted to accomplish that.
Chairman Summers asked if the applicant would be ok with a condition that there be no
amplified instruction, and Mr. Rivera responded that would be acceptable.
Ms. McLennan asked if the uses directly above the space are residential, and Mr. Rivera
explained that yes they are but the punching bags will not be hung from the ceiling so the
vibration will not carry. Mr. Rivera also noted that he went around to many businesses and
most said they were excited about the boxing studio.
Chairman Summers asked if the special use was properly noticed, and Ms. Klotz responded
yes, a window sign was posted on the property and public notices were mailed to all property
owners within a 500’ radius of the property.
The Zoning Board of Appeals then entered into deliberations:
Mr. Gallimore stated that this is a good location for the use. Areas need a mixture of business
types.
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DRAFT NOT APPROVED
Page 3 of 3
Zoning Board of Appeals
Chairman Summers asked what the hours of operation should be limited to, and Ms. McLennan
explained that she would prefer to utilize the Noise Ordinance rather than limit a business’s
hours based on potential noise concerns. Members concurred that 6am-9pm should suffice.
The Standards were then discussed:
1) Yes
2) Yes
3) Yes – there is another business in the area that has a negative effect because of
amplified sound. This business model is significantly different. The back door should be
kept closed during workout sessions to ensure noise cannot travel through the alley to
the adjacent residences.
4) Yes – it is valuable to have active businesses instead of empty storefronts.
5) Yes
6) Yes
7) Yes
8) Yes
9) Yes
Mr. Rodgers motioned that the Zoning Board recommend approval of the proposed special use
with the following conditions:
1) Hours of operation from 6am – 9pm
2) Restriction of no amplified command or instruction
3) The applicant must mitigate sound and its impact from traveling out of the unit
Ms. McLennan seconded the motion, which was approved 4-0.
The meeting adjourned at 8:30pm.
This meeting was recorded by audio and is available at the Community and Economic
Development Department, 2100 Ridge Avenue, Evanston.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
483 of 725
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing February 19, 2013, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
Case Number: 13ZMJV-0005
Address or
Location:
739 Main Street
Applicant: Fernando Rivera
Proposed
Special Use:
Commercial Indoor Recreation – Boxing Studio
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(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1) Hours of operation from 6am – 9pm
2) No amplified command or instruction may be given
3) The applicant must mitigate sound and its impact from traveling out of the unit
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
_______ Mary Beth Berns _____ ____
_______ Clara Wineberg _____ ____
_______ Scott Gingold _____ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Lori Summers __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of March 11, 2013 Item P3
Ordinance 4-O-13: To Allow the Expansion of Legal Nonconforming 1-4 Family
Residential Uses
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 4-O-13 Amending the Zoning Ordinance – Allow the Expansion of
Legal Nonconforming 1-4 Family Residential Uses
Date: February 27, 2013
Recommended Action
The Plan Commission and City staff recommend the adoption of proposed Ordinance 4-O-
13 amending the Zoning Ordinance to permit a process similar to the minor variance
process be implemented for one to four-family residential nonconforming uses that allows
the Zoning Administrator to determine if such nonconforming uses can be expanded by
increasing the structures’ bulk. The Zoning Administrator’s determination would be based
on a set of Standards similar to those used for special uses, unique uses, and variances to
determine whether or not the expansion of the nonconformity would positively or negatively
affect the surrounding neighborhood and city, as well as comments from property owners
within 250 feet who would receive mailed public notices of such requests. This amendment
is needed so that there is a way for nonconforming residential uses, especially single family
homes and two-flats, to upgrade their properties similar to other properties in their class.
Summary
The Plan Commission and City staff recommend the adoption of proposed Ordinance 4-O-
13 to implement a process to allow one to four-family residential nonconforming uses to
apply for permission to expand a structure’s bulk and thus expand the nonconforming use.
The process would be similar to the minor variance process, which includes a mailed public
notice be sent to all property owners within 250 feet of the site, a ten day waiting period for
public comment, and the final determination from the Zoning Administrator which would be
based on a set of Standards similar to the special use, unique use, and variance
Standards. If approved, an applicant would then be allowed to move forward with the
required building permit process and variance process if necessary.
Memorandum
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While nonconforming uses are not the norm, there are properties throughout Evanston that
face this issue. Northwest Evanston has a number of two-family structures that are located
in the R1 Single Family Residential zoning district and are therefore nonconforming uses.
The Lakeshore Historic District also features a number of two-family structures around
Judson and Forest Avenues. Most of these residences are older, beautiful, and often
historic assets to the community. Section 6 of the Zoning Ordinance currently prohibits any
alterations that would increase any part of the nonconformity or enlarge the structures:
No such alteration shall create any new parking, loading, bulk, yard or space
nonconformity or increase the degree of any existing parking, loading, bulk,
yard or space requirement in such structure.
This regulation prohibits property owners who have maintained properties with
nonconforming uses for many years from altering the structure, which prohibits property
owners from increasing the value and functionality of the property. Instead, the regulation
discourages reinvestment and rehabilitation, which in some cases could potentially
encourage property owners with nonconforming uses to let their properties deteriorate.
Examples
The Zoning Office has received three recent residential projects that cannot continue
through the building permit process because of the current zoning regulations regarding the
expansion of nonconforming uses.
1622 Darrow Avenue is a single family residence that is located in the B2 Business District.
The property owner recently applied for a building permit to remodel the interior of the
home and add a small two-story addition onto the rear of the house. Although the
proposed two-story addition is compliant with regards to setbacks and floor area ratio (as
opposed to building lot coverage since the B2 District utilizes the FAR calculation instead),
the Zoning Ordinance prohibits the addition because it would increase the bulk of a
nonconforming use. In this case, the property owner has a structure that looks like a house
and is used as a house, but cannot be added to because of the underlying zoning district.
309 Davis Street is one half of a two-family residence that is located in the R1 Single
Family Residential District. The two-family structure was originally constructed in 1923 and
is considered legally nonconforming due to a 4.7’ interior side yard setback where a 5’
setback is required, an impervious surface area of 78.2% where 45% maximum is allowed,
and 42% building lot coverage. The owner of one of the residences would like to construct
a 1.5 car attached garage along the side of the structure that currently has a conforming
setback. The Zoning Ordinance currently prohibits the expansion because both the use
and the structure are nonconforming/noncompliant. In this case, the proposed 1.5 car
garage would require a variance that the Zoning Board of Appeals would have to approve
of, but the current regulations prohibit the property owner from applying for the variance
because the proposal would add bulk to the existing nonconforming use.
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2018 Lake Street is a three unit residential structure in the R1 Single Family Residential
District. The property owner would like to de-convert the structure into a two-flat, remove
the existing enclosed stairwell in the rear that needs extensive repair, and build an addition
that is slightly larger than the stairwell. The Zoning Ordinance currently prohibits the
expansion because the proposed two-flat is legally nonconforming in the R1 District, even
though the proposed two-flat is closer to compliance than the current three unit use.
The Zoning Ordinance should include regulations to allow the Zoning Administrator to
make determinations for one to four-family residential uses that are nonconforming and
want to increase the bulk of their structures. The Zoning Administrator could determine, on
a case by case basis, whether an increase in bulk would be appropriate to the use in
question based on the potential impact of the surrounding neighborhood and city. The
proposed process is similar to the minor variance process, which also relies on the Zoning
Administrator’s determination. A property owner would apply for the determination and pay
an application and mailing fee. The Zoning Office would then notify all property owners
within a 250’ radius of the property of wha t is proposed and how the proposal is increasing
a nonconforming use. The notification would explain that all property owners within 250’
have the opportunity to voice their concerns in written form to the Zoning Office within ten
business days, and that such statements would be taken into account at the time of
determination. After the ten day waiting period, the Zoning Administrator could make a
determination based on a set of Standards similar to the Standards used to determine
special uses, unique uses, and variances. All of the Standards must be met for the Zoning
Administrator to make a positive determination. The proposed Standards are:
A) Evidence of special need, not mere inconvenience, which shall include
evidence of unique characteristics of the subject property and Use give
their existing location.
B) Evidence that authorization of the request would not be best served
through a Special Use, map amendment, and/or text amendment.
C) Evidence that the project is designed to be reasonably compatible with the
neighborhood and will not have an adverse impact on surrounding
properties.
D) The proposal is consistent with the intent of the Zoning Ordinance and
preservation policies set forth in the Comprehensive General Plan.
If the above Standards are found to be met by the Zoning Administrator, the proposal may
proceed to the next applicable preservation, variance, or building permit process. In cases
where such process would occur because of a nonconforming use and a minor variance is
also needed, the two processes could be combined into one so that the public notices and
waiting periods are not duplicated.
The new process fits well with the Comprehensive Plan and its goals and objectives
because it will provide a way for property owners to potentially increase the value of their
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homes in cases that are approved by the Zoning Administrator and seen as beneficial to all
parties involved.
Goal: Help to enhance the existing assets of neighborhoods while
recognizing that each neighborhood contributes to the overal l
social and economic quality of Evanston.
Objective: Maintain the appealing character of Evanston’s neighborhoods
while guiding their change.
Objective: Recognize the effect of housing on the quality of neighborhoods.
Goal: Maintain and enhance the desirability and range of choice (in
terms of style and price) that the housing stock offers both buyers
and renters.
Objective: Address poor housing conditions which detract from
neighborhood quality of life.
The proposed regulations allow current property owners with one to four-family residential
uses that do not comply with their underlying zoning to have a process available to
determine whether their property, on a case by case basis, could benefit from an increase
in bulk to a structure without negatively impacting the neighborhood or city.
Attachments
Proposed Ordinance 4-O-13
Proposed Regulation Flow Chart
Plan Commission Draft Meeting Minutes 12.12.12
Zoning Committee of the Plan Commission Meeting Minutes 11.28.12
Zoning Committee of the Plan Commission Meeting Minutes 10.17.13
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2/25/2013
4-O-13
AN ORDINANCE
Amending Portions of the Zoning Ordinance
Related to Certain Non-Conforming Residential Uses
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (“the Zoning Ordinance”); and
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4-O-13
~2~
WHEREAS, on November 28 and December 12, 2012, the Plan
Commission held a public hearing, pursuant to proper notice, regarding case no.
12PLND-0071 to consider amendments to the text of the Zoning Ordinance relating to
certain non-conforming residential uses; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of March 11, 2013, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 12PLND-0071 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of March 11 and April 1, 2013, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
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SECTION 2: Subsection 6-6-3-3 of the Zoning Ordinance is hereby
amended to read as follows:
6-6-3-3: STRUCTURAL ALTERATION:
Except as permitted pursuant to Section 8 of this Chapter, no complying structure that is
accessory to a nonconforming use of land, or that is devoted in whole or in part to a
nonconforming use, shall be structurally altered unless the use thereof shall thereafter
conform to the use regulations of the zoning district in which it is located. Except as
permitted pursuant to Section 8 of this Chapter, no such alteration shall create any new
parking, loading, bulk, yard or space noncompliance or increase the degree of
noncompliance with any existing parking, loading, bulk, yard or space requirement for
such structure.
SECTION 3: Subsection 6-6-3-4 of the Zoning Ordinance is hereby
amended to read as follows:
6-6-3-4: ENLARGEMENT OF STRUCTURE:
Except as permitted pursuant to Section 8 of this Chapter, no complying structure that is
accessory to a nonconforming use of land or a complying structure that is devoted in
whole or in part to a nonconforming use shall be enlarged or added to in any manner,
including the interior addition of floor area, unless the use of such structure shall
thereafter conform to the use regulations of the district in which it is located. Except as
permitted pursuant to Section 8 of this Chapter, no such enlargement shall create any
new parking, loading, bulk, yard or space noncompliance or increase the degree of
noncompliance with any existing parking, loading, bulk, yard or space requirement for
such structure.
SECTION 4: Subsection 6-6-3-5 of the Zoning Ordinance is hereby
amended to read as follows:
6-6-3-5: EXPANSION OF USE:
Except as permitted pursuant to Section 8 of this Chapter, a nonconforming use of land
that does not involve a structure, a complying structure that is accessory to a
nonconforming use of land, or a nonconforming use in a complying structure, shall not
be expanded, extended, enlarged or increased in intensity. Such prohibited activity shall
include, without being limited to:
(A) An expansion of such use, including its accessory uses, to any structure or land
area other than that occupied by such nonconforming use on the effective date of
this Ordinance or any change thereto that causes such use to become
nonconforming; and
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(B) An expansion of such use, including its accessory uses, within a building or other
structure to any portion of the floor area that was not occupied by such
nonconforming use on the effective date of this Ordinance or any change thereto
that causes such use to become nonconforming.
SECTION 5: Subsection 6-6-4-3 of the Zoning Ordinance is hereby
amended to read as follows:
6-6-4-3: STRUCTURAL ALTERATION:
Except as permitted pursuant to Section 8 of this Chapter, a noncomplying structure
devoted in whole or in part to a nonconforming use shall not be structurally altered
unless the entire structure and the use thereof shall thereafter conform to all regulations
of the zoning district in which it is located. Except as permitted pursuant to Section 8 of
this Chapter, no such alteration shall create any new parking, loading, bulk, yard or
space noncompliance or increase the degree of noncompliance with any existing
parking, loading, bulk, yard or space requirement in such structure.
SECTION 6: Subsection 6-6-4-4 of the Zoning Ordinance is hereby
amended to read as follows:
6-6-4-4: ENLARGEMENT OF STRUCTURE:
Except as permitted pursuant to Section 8 of this Chapter, a noncomplying structure
devoted in whole or in part to a nonconforming use shall not be enlarged or added to in
any manner, including the interior addition of floor area, unless the entire structure and
the use thereof shall thereafter conform to all the regulations of the district in which it is
located. Except as permitted pursuant to Section 8 of this Chapter, no such alteration
shall create any new parking, loading, bulk, yard or space nonconformity or increase the
degree of any existing parking, loading, bulk, yard or space requirement in such
structure.
SECTION 7: Subsection 6-6-4-5 of the Zoning Ordinance is hereby
amended to read as follows:
6-6-4-5: EXPANSION OF USE:
(A) Prohibited Expansions: Except as permitted pursuant to Section 8 of this
Chapter, a nonconforming use in a noncomplying structure shall not be
expanded, extended, enlarged or increased in intensity by an expansion of such
use to any structure or land area other than that occupied by such
nonconforming use on the effective date of this Ordinance or any amendment
thereto that cause such use to become nonconforming.
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(B) Permitted Expansions:
1. A nonconforming use in a noncomplying structure may be extended within
any part of such structure lawfully existing on the effective date of this
Ordinance or any amendment thereto that causes such use to become
nonconforming; provided, however, that such expansion shall not be
allowed unless off-street parking and loading spaces required for such
expansion can be, and are, provided in accordance with Chapter 16, "Off-
Street Parking and Loading". The foregoing shall not apply to expansions
permitted pursuant to Section 8 of this Chapter.
2. No such expansion shall be deemed to affect the duty to terminate such
use pursuant to Section 6-6-4-9.
SECTION 8: Chapter 6 of the Zoning Ordinance is hereby amended by
the enactment of a new Section 8 thereof, to read as follows:
6-6-8: EXPANSION OF LEGAL, NONCONFORMING RESIDENTIAL USES:
6-6-8-1: PURPOSE:
The purpose of this Section is to allow owners of legal, nonconforming residential uses
that contain no more than four (4) dwelling units and zero (0) lodging rooms/rooming
units to request authority to expand such uses, alter/enlarge structures containing such
uses, and/or construct and operate uses/structures accessory to such residential uses.
6-6-8-2: INITIATION:
An owner of a legal, nonconforming residential use that contains no more than four (4)
dwelling units and zero (0) lodging rooms/rooming units may submit an application to
the Zoning Administrator for relief pursuant to this Section.
6-6-8-3: SUBMISSION REQUIREMENTS:
An owner who submits an application to the Zoning Administrator pursuant to this
Section shall include the items and information listed in Appendix D, Section D.6,
“Submission Requirements for Variation Applications,” of this Title.
6-6-8-4: FEES:
An owner who submits an application to the Zoning Administrator pursuant to this
Section shall pay fees in connection with the submittal of the application in accordance
with fee schedules adopted, from time to time, by the City Council upon
recommendation of the Zoning Administrator.
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6-6-8-5: PROCEDURE:
Applications submitted pursuant to this Section shall be reviewed and decided in
accordance with the following procedure:
(A) Notice and Opportunity to Comment: Upon receipt of a completed application,
the Zoning Administrator shall issue written notice of the application to all
owners, whose addresses appear on the current tax assessment list, of real
property located within a radius of two hundred fifty feet (250') of the subject
property, inclusive of public streets, alleys and other public ways. The notice shall
indicate that the application shall be available for review and that the Zoning
Administrator shall accept written comments thereon until the tenth (10th) working
day after the date of the notice. The failure of delivery of any such notice shall not
invalidate any subsequent determination by the Zoning Administrator.
(B) Combined Application: Whenever an application submitted pursuant to this
Section would, in addition, require a Minor Variation, the Zoning Administrator
may consider said application and the application for a Minor Variation
simultaneously in accordance with the applicable procedures set forth in this
Section and Section 6-3-8 of this Title.
(C) Zoning Administrator's Decision: No earlier than the eleventh (11th) working
day after date of the notice sent pursuant to part (A) of this Subsection, the
Zoning Administrator shall, by written order, approve, approve with conditions, or
deny the application.
(D) Notification of Decision: The Zoning Administrator shall send his/her written
order to the applicant and all other persons previously notified pursuant to part
(A) of this Subsection.
(E) Records: The Zoning Administrator shall keep on file a record of all applications
submitted pursuant to this Section. At least once a year, the Zoning Administrator
shall make public a listing of his/her decisions, by address, regarding such
applications.
(F) Appeal: The applicant or a person notified pursuant to part (A) of this Subsection
may appeal the decision of the Zoning Administrator to the Zoning Board of
Appeals no later than ten (10) working days immediately following the Zoning
Administrator's mailing of notification. If the appealed application would require a
Family Necessity and/or Major Variation, the Zoning Board of Appeals may
consider the appeal and the application for a Family Necessity and/or Major
Variation simultaneously in accordance with the applicable procedures set forth
in this Section and Section 6-3-8 of this Title.
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6-6-8-6: STANDARDS FOR APPLICATIONS:
In considering an application submitted pursuant to this Section, the Zoning
Administrator may approve such application only upon finding that it complies with the
standards set forth below:
(A) Evidence of special need, not mere inconvenience, which shall include evidence
of unique characteristics of the subject property and Use given their existing
location.
(B) Evidence that authorization of the request would not be best served through a
Special Use, map amendment, and/or text amendment.
(C) Evidence that the project is designed to be reasonably compatible with the
neighborhood and will not have an adverse impact on surrounding properties.
(D) The proposal is consistent with the intent of the Zoning Ordinance and
preservation policies set forth in the Comprehensive General Plan.
6-6-8-7: EFFECT OF APPROVAL OF APPLICATION:
The Zoning Administrator’s approval of an application submitted pursuant to this Section
shall not authorize the construction, alteration, enlargement, or expansion of any
structure or use, but shall authorize the preparation, filing and processing of applications
for such permits or approvals as may be required by the regulations of the City,
including, but not limited to, building permits or Variations.
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 11: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
518 of 725
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SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
519 of 725
Bulk Increases to Structures with Nonconforming Uses
1-4 Family Residential
Applicant applies for Zoning
Analysis for construction
project
Nonconforming Use Process
1. Send notice to neighbors for
request to expand
nonconforming use
2. 10 business day waiting period
3. Zoning Administrator’s
determination of whether bulk
may be increased
4. Notify neighbors of decision
As-of-right construction –
meets all zoning regulations
except for nonconforming use
Minor variance required –
construction breaks a zoning
regulation by 35% or less
Nonconforming Use Process
1. Send notice to neighbors for
request to expand
nonconforming use AND
minor variance request
2. 10 business day waiting period
3. Zoning Administrator’s
determination of whether bulk
may be increased AND whether
minor variance is approved
4. Notify neighbors of decision
Major variance required –
construction breaks a zoning
regulation by more than 35%, or is for
open parking or height over 50 feet
Nonconforming Use Process
1. Send notice to neighbors for
request to expand
nonconforming use
2. 10 business day waiting period
3. Zoning Administrator’s
determination of whether
bulk may be increased
4. Notify neighbors of decision
Approved:
Apply for
building
permit
Denied
Approved:
Apply for
building
permit
Denied
Variance
heard by
ZBA
Denied
Approved:
Apply for
building
permit
Denied
520 of 725
DRAFT NOT APPROVED
Page 1 of 3
Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, December 12, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David
Galloway, Jim Ford, Kwesi Steele, Richard Shure
Members Absent: Barbara Putta, Lenny Asaro, Stuart Opdycke (Associate)
Staff Present: Melissa Klotz, Dennis Marino, Ken Cox
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:08 P.M.
2. APPROVAL OF NOVEMBER 14, 2012 MEETING MINUTES
Commissioner Ledesma motioned for approval of the November 14, 2012 meeting
minutes. Commissioner Freeman seconded the motion.
A voice vote was taken and the minutes were approved 7-0.
3. ZONING MAP AND TEXT AMENDMENT 12PLND-0069
Consideration of text and map amendments, pursuant to City Code Title 6, Zoning,
for an Overlay District on Howard Street that follows the boundary of the Howard-
Ridge TIF District, bounded on the west by Ridge Avenue, on the east by the City
limits, and including 5 parcels on Chicago Avenue, to a northernmost point of 132
Chicago Avenue.
Melissa Klotz, Zoning Planner, explained that the updated proposal does not contain
amortization, so personal care service uses would be required to obtain special use
approval for locations that did not previously have a similar personal care service use, or
where such a previous use discontinued for twelve consecutive months.
Alderman Rainey explained that Chicago basically does not allow those types of uses on
their side of the Howard Street corridor. Amortization of existing businesses is not a
good thing. Instead, existing businesses should lose their legal nonconforming status
when they go out of business, so that a new business looking to locate in the same
space would be required to obtain a special use permit.
Ken Cox, Assistant City Attorney, explained that one problem with limiting the
nonconforming status to current businesses rather than their sites, is that these
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DRAFT NOT APPROVED
Page 2 of 3
Plan Commission Minutes
businesses are not required to obtain business licenses, so there is no connection
between them and the City.
Commissioner Freeman asked if a 90 day rather than the typical 12 month
discontinuation of use could be enacted specific to this area.
Commissioner Shure asked if everyone is in agreement that there are too many of these
uses in this area that are detrimental to economic development, and Commissioner Ford
said if they are nonfunctioning then yes.
Chairman Peters stated the problem is not that they are non-functioning; it is the effect of
the accumulation of that type of use. Another example would be fast food restaurants.
Commissioner Putta arrived at 7:40 P.M.
Commissioner Ford motioned not to move the proposal forward to City Council, and then
withdrew the motion. Commissioner Ford then motioned for denial of the proposed
Howard-Ridge Overlay text and map amendments. The motion was seconded by
Commissioner Ledesma. The motion for denial was approved 5-2, with Commissioner
Putta abstaining.
4. ZONING TEXT AMENDMENT 12PLND-0071
Consideration of the proposed text amendment, pursuant to City Code §6-6 of the
Zoning Ordinance to discuss the zoning regulations for increasing the bulk of
structures with one to four-family residential nonconforming uses.
Ms. Klotz explained the problem certain nonconforming uses, such as residences, have
when they are older homes that are located in non-residential zoning districts. Since
such homes are considered to have nonconforming uses, they are not allowed to expand
the use, i.e. put a small addition onto the home. The proposed process would allow such
homeowners to apply for approval to move forward with an increase of nonconformity.
The Zoning Administrator would decide whether or not to grant the approval, based on a
set of Standards similar to the minor variance Standards and process. If approved, a
homeowner could then apply for a building permit and/or variance.
Commissioner Freeman suggested “extraordinary” be removed from Standard A, and
that the date of January 14, 2012 in the draft ordinance be changed to the correct year of
2013. The motion was seconded by Commissioner Shure, and approved unanimously.
Commissioner Ford motioned for approval of the text amendment, and was seconded by
Commissioner Shure. The motion was approved unanimously.
5. COMMITTEE REPORTS
Commissioners Peters and Asaro will continue to co-chair the Comprehensive Plan
Committee.
6. ADJOURNMENT
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Plan Commission Minutes
Commissioner Galloway motioned for adjournment. Commissioner Ford seconded the
motion.
The meeting adjourned at 8:30 P.M.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY, MARCH
13, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic
Center.
523 of 725
DRAFT NOT APPROVED
Page 1 of 2
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, November 28, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2404
Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Stuart
Opdycke, Scott Peters
Members Absent: Kwesi Steele
Staff Present: Melissa Klotz, Dennis Marino
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:02 P.M.
2. MINUTES
Approval of October 17, 2012 Zoning Committee of the Plan Commission Meeting
Minutes:
Commissioner Peters motioned for approval of the October 17, 2012 meeting minutes
with one correction. Commissioner Ford seconded the motion. A voice vote was taken
and the minutes were approved with one correction.
3. OLD BUSINESS
A) 12PLND-0071 Consideration of the proposed text amendment to the Zoning
Ordinance to discuss the zoning regulations for increasing the bulk of
nonconforming structures and nonconforming uses.
Zoning Planner Melissa Klotz presented the proposed Standards that the Zoning
Administrator would use to determine whether a nonconforming use could proceed to
a building permit or variance process to make changes to a structure. The
determination process would only be available to one to four-family residential uses,
regardless of the underlying zoning district.
Commissioner Peters felt the Standards that address a hardship concern should be
removed (Standard D and E) because hardship is interpreted difficultly in court. He
felt the wording “mere inconvenience” should be added to Standard A.
The Commissioners discussed how the process would work for such cases, and
determined the cases should be handled similarly to the minor variance process,
including neighbor notification with a radius of 250 feet and a mailed decision notice
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Evanston Zoning Committee of the Plan Commission Minutes
so that neighbors would be aware of such cases and have the opportunity to appeal.
A fee similar to the minor variance process should be required to cover costs
associated with the process.
Commissioner Peters motioned to eliminate the hardship Standards and adjust the
wording to include “mere inconvenience” as previously discussed, and to include a
250 foot noticed radius with fees and a process similar to the minor variance process.
The motion was seconded by Commissioner Ford, and approved unanimously.
5. DISCUSSION
Commissioner Ford motioned to approve the proposed 2013 Zoning Committee of the
Plan Commission meeting schedule. The motion was seconded by Commissioner
Peters and approved unanimously.
6. ADJOURNMENT
Commissioner Peters motioned to adjourn. Commissioner Ford seconded the motion.
The meeting adjourned at 7:23 P.M.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
January 16, 2012 at 7:00 P.M., in room 2403 of the Lorraine H. Morton Civic Center,
2100 Ridge Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
525 of 725
APPROVED
Page 1 of 3
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, October 17, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2403
Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Stuart
Opdycke, Dave Galloway, Scott Peters
Members Absent: Kwesi Steele
Staff Present: Melissa Klotz, Dennis Marino
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:00 P.M.
2. MINUTES
Approval of October 1, 2012 Zoning Committee of the Plan Commission Meeting
Minutes:
Commissioner Ledesma motioned for approval of the October 1, 2012 meeting minutes
with one correction. Commissioner Galloway seconded the motion. A voice vote was
taken and the minutes were approved with one correction.
3. OLD BUSINESS
4. NEW BUSINESS
A) 12PLND-0070 Consideration of the proposed text amendment to the Zoning
Ordinance to discuss the regulation of banquet halls as permitted and
special uses.
Zoning Planner Melissa Klotz explained that banquet halls do not currently have a
use category that they adequately fit into in the Zoning Ordinance.
Citizen Steven Schwartz explained that he would like to open a banquet hall in
Evanston. He plans to have an indoor space, bring in food (but not have a kitchen on
site), and accommodate approximately 150 people per event in a 3,000 square foot
party space with an extra 1,000 square foot private area.
Commissioners discussed whether to add a specific time limit into the proposed
definition but decided a time limit was unnecessary.
526 of 725
APPROVED
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Evanston Zoning Committee of the Plan Commission Minutes
Commissioner Peters motioned to recommend approval of the proposed definition
and districts, which would allow banquet halls by special use in all B, C, D, and M
districts, as well as the O1 and RP districts. Commissioner Ford seconded the
motion, and the motion was approved unanimously. The proposed text amendment
will move forward to the Plan Commission on November 14, 2012.
B) 12PLND-0069 Consideration of an overlay district on Howard Street
bounded on the west by Ashland Avenue and on the east by the City limits.
Zoning Planner Melissa Klotz explained the proposed overlay district, and referred to
the documents and statistics provided in the 2010 Full Circle Report that discussed
the impact of certain uses on Howard Street.
Commissioners discussed how the overlay district could address existing businesses
and whether or not those sites would be granted legal nonconformity and allow a new
business to continue an existing nonconforming use.
Alderman Rainey mentioned the possibility of instituting a distance requirement for
certain uses.
Commissioners discussed what the overlay district boundary should be and felt it
would be best to follow the Howard Ridge TIF boundary.
Alderman Rainey mentioned establishing a definition for personal care services. The
Commissioners discussed such, and decided the personal care service use in the
overlay district would be a subset of the existing retail service category. Other
subsets may be included for tarot cards, psychics, etc.
Commissioners felt a distance requirement would not be necessary since the issue of
negative cumulative effect could be addressed in the special use process.
Commissioner Peters motioned to recommend approval of the proposed overlay
district with the boundary and special uses as discussed. Commissioner Ford
seconded the motion, and the motion was approved unanimously.
C) 12PLND-0071 Consideration of the proposed text amendment to the Zoning
Ordinance to discuss the zoning regulations for increasing the bulk of
nonconforming structures with nonconforming uses.
Zoning Planner Melissa Klotz explained the limitations the Zoning Ordinance
currently places on such uses and structures, and the implications that has for certain
properties.
Commissioner Ford stated his concern with the proposal being just an administrative
process. He felt it would be better served like minor variances, where there is a set
of standards created to base approval upon.
Commissioners discussed if such a process should only be allowed for residential
uses or residentially zoned lots. Commissioners felt it would be helpful to have an
527 of 725
APPROVED
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Evanston Zoning Committee of the Plan Commission Minutes
inventory of the existing nonconforming uses to gain a better understanding of what
nonconforming uses exist.
Commissioner Peters motioned to lay the item over to the next Zoning Committee of
the Plan Commission meeting so that staff could provide more information as
discussed. Commissioner Ford seconded the motion, and the motion was approved
unanimously.
5. DISCUSSION
The next Zoning Committee of the Plan Commission meeting will be rescheduled from a
previous date of November 21, 2012 to a new date of November 28, 2012 at 7 P.M.
6. ADJOURNMENT
Commissioner Ford motioned to adjourn. Commissioner Opdycke seconded the motion.
The meeting adjourned at 8:34 P.M.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
November 28, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge
Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
528 of 725
For City Council meeting of March 11, 2013 Item P4
Ordinance 33-O-13: Special Use for Tennis Scoreboards at 2250 Sheridan Road
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at
2250 Sheridan Road
Date: February 26, 2013
Recommended Action
City staff recommends the adoption of Ordinance 33-O-13, amending special use
Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250
Sheridan Road to permit an increase in size to the end signs located on the large
scoreboard. The new proposal should not increase the view of the scoreboard from
Sheridan Road. The overall height of the scoreboard will remain the same and be
minimally visible from the Sheridan Road right-of-way. The applicant has complied with
all zoning requirements and meets all of the standards of a Special Use for the T2 District.
Summary
Northwestern University was granted a special use for one large and six small
scoreboards at their tennis facilities north of Noyes Street, south of Dartmouth Place, and
west of Sheridan Road by Ordinance 120-O-12, adopted November 12, 2012. The
applicant is requesting an amendment to the approved special use because it is not
feasible to screen the back of the approved end signs in the same end sign shape.
According to the applicant, such a screen is not available in the approved end sign size,
and would not be structurally sound to hold the weight of mature landscaping as required
by the approved special use.
The applicant proposes to change the size of the end signs from the previously approved
3.8’ x 4.5’ to end signs that will match the full height of the scoreboard face (see attached
elevation drawings). The proposed end signs would e ach be 3.8’ x 10’. The proposed
change is just over double the height of the previous approval, but it allows the end signs
to match up to the existing scoreboard size. The Northwestern University logo on each
end sign would remain relatively the same size as what was previously approved. With
the proposed end signs the same size as the scoreboard, the entire back of the structure
can be screened with the lattice structure and mature landscaping as required by the
Memorandum
529 of 725
original special use ordinance. The proposed change brings the total scoreboard size
(including the end signs) to 34.5’ x 10’, with the top of the scoreboard at a maximum
height of 19’.
The new proposal should not increase the view of the scoreboard from Sheridan Road.
The overall height of the scoreboard will remain the same and be minimally visible from
the Sheridan Road right-of-way, as is shown in the attached height study.
Legislative History
September 13, 2012: The Sign Review and Appeals Board reviewed the large
scoreboard since it featured signage on it. A recommendation for approval was made
subject to a reduction in height and signage on the large scoreboard.
October 2, 2012: The ZBA recommended the City Council approve the application for a
special use permit with the following conditions:
1. The scoreboards be in substantial compliance with the documents and testimony
provided.
2. The back of the large scoreboard must be screened from view, including the
university logo signs on both sides of the large scoreboard, by mature landscaping
materials.
October 22, 2012: City Council approved Ordinance 120-O-12 for six small and one large
tennis scoreboard at 2250 Sheridan Road. The approved elevation featured reduced
height and signage on the large scoreboard as recommended by the Sign Review and
Appeals Board.
Attachments
Ordinance 33-O-13
Ordinance 120-O-12 – Adopted November 12, 2012
Amendment Request Letter
Revised Elevations
Height Study
530 of 725
2/27/2013
33-O-13
AN ORDINANCE
Amending the Approved Special Use Permit for
Scoreboards at 2250 Sheridan Road
WHEREAS, the City of Evanston, Cook County, Illinois, (the “City”) is a
home rule unit of government under the Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 6a of the Illinois Constitution of 1970
confers certain powers upon home rule units, among which are the powers to regulate for
the protection of the public health, safety, and welfare; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, the City has adopted a set of zoning regulations, set forth in
Title 6 of the Evanston City Code, 2012, as amended, (“the Zoning Ordinance”); and
WHEREAS, on November 12, 2012, the City enacted Ordinance 120-O-12,
attached hereto as Exhibit 1 and incorporated herein by reference; and
WHEREAS, pursuant to the provisions of the Zoning Ordinance,
Ordinance 120-O-12 granted a Special Use Permit for Scoreboards in the T2
Transitional Campus Zoning District for the property located at 2250 Sheridan Road,
Evanston, Illinois (the “Subject Property”), which is legally described in Exhibit 1; and
WHEREAS, Northwestern University (“the Applicant”), owner of the Subject
Property, has submitted new elevations (the “Revised Elevations”), attached hereto as
Exhibit 2 and incorporated herein by reference, which would govern the construction and
operation of said Special Use; and
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33-O-13
~2~
WHEREAS, in order to construct the Planned Development in accord with
the Revised Elevations, the Applicant requests amendments to Ordinance 120-O-12; and
WHEREAS, Ordinance 120-O-12 is a piece of legislation enacted by the
City Council of the City of Evanston, subject to revision only by said City Council; and
WHEREAS, on March 11, 2013, the Planning and Development (“P&D”)
Committee of the City Council held a meeting in compliance with the provisions of the
Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it considered the Revised
Elevations; and
WHEREAS, during said meeting, the P&D Committee received input from
the public, deliberated on the Revised Elevations, and recommended approval of the
Revised Elevations by the City Council; and
WHEREAS, at its meetings of March 11 and April 1, 2013, the City
Council considered the P&D Committee’s recommendation, heard public comment,
made findings, and adopted said recommendation; and
WHEREAS, it is well-settled law in Illinois that the legislative judgment of
the City Council must be considered presumptively valid (see Glenview State Bank v.
Village of Deerfield, 213 Ill.App.3d 747),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby accepts the Revised Elevations in
order to allow the construction of a Special Use on the Subject Property in conformance
therewith, pursuant to Ordinance 120-O-12, as revised by this ordinance.
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33-O-13
~3~
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following condition on the Applicant’s Special Use
Permit, violation of which shall constitute grounds for penalties or revocation of said
Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the P&D Committee, and the
City Council; and the approved plans and documents on file in this case.
B. Recordation: Before it may construct and/or operate the Special Use authorized
by the terms of this ordinance, the Applicant shall record, at its cost, a certified
copy of this ordinance with the Cook County Recorder of Deeds.
SECTION 4: Except as otherwise provided for in this Ordinance 33-O-13,
all applicable regulations of Ordinance 120-O-12, the Zoning Ordinance, and the entire
City Code shall apply to the Subject Property and remain in full force and effect with
respect to the use and development of the same. To the extent that the terms and/or
provisions of any of said documents conflict with any of the terms herein, this Ordinance
33-O-13 shall govern and control.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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33-O-13
~4~
SECTION 8: This Ordinance 33-O-13 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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33-O-13
~5~
EXHIBIT 1
Ordinance 120-O-12
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33-O-13
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EXHIBIT 2
Revised Elevations
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Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on February 27, 2013 Special Use Amendment 2250 Sheridan Road Tennis Center Previously SubmiƩed—Approval CondiƟon to Amendment Amendment Pursuant to the October 2, 1012 ZBA Approval Comments CondiƟon of Amendment; Green screen along alley should extend to the side sign and be comprised of mature landscaping 541 of 725
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Facilities Management Northwestern University Operations 2020 Ridge Avenue, Suite 200 Evanston, IL 60208
Phone 847-491-5201
Fax 847-491-4269
www.northwestern.edu/fm
February 27, 2013
City of Evanston
Zoning Planner
Melissa Klotz
2100 Ridge Avenue
Evanston, IL 602010
Re: 2250 Sheridan Road Tennis Center
Special Use Amendment
Dear Ms Klotz,
We are writing to request an amendment to the Special Use for the installation for the Main
Scoreboard at the Tennis Center on Sheridan Road. The reason for the amendment application
is to meet the approved conditional approval from the ZBA on October 2, 2012. In the ZBA
approval they had asked that we construct the green screen along the alley so that it extends
to cover the side signs. The second request in the motion was to provide landscaping of a
mature nature.
To achieve these amendments to the side sign, we are asking for your approval to increase the
height of the side sign panels. The reason is the green screen panels are not made to articulate
around the original sign panel design and would need to extend beyond the original sign size
limits. Increasing the size of the sign panel will allow us the support structure we need for the
green screen as well as the support for mature landscaping as requested.
This change will not significantly alter the view of the sign from Sheridan Road.
Thank you for time and consideration.
Charles Davidson
Facilities Management Operations
Cc; Scott Arey NU Athletics
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Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on February 27, 2013 Special Use Amendment 2250 Sheridan Road Tennis Center Previously SubmiƩed—Approval CondiƟon to Amendment Amendment Pursuant to the October 2, 1012 ZBA Approval Comments CondiƟon of Amendment; Green screen along alley should extend to the side sign and be comprised of mature landscaping 547 of 725
Department of Facilities Management Operations Northwestern University Prepared by: Charles Davidson Saved on February 27, 2013 Scoreboard Height Study ExisƟng Flag Pole 30’‐0” ExisƟng Fence 12’0” Proposed Main Scoreboard 19’ 0” Proposed Height of Scoreboard Photo of Banner as Scoreboard Mock Up Top of banner hung at 19’0” a.f.f. 548 of 725
For City Council meeting of March 11, 2013 Item P5
Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off-Street
Parking at 1615 Oak Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director of Community and Economic Development Dept.
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off-
Street Parking at 1615 Oak Avenue
Date: February 13, 2013
Recommended Action
Staff recommends the adoption of Ordinance 22-O-13 granting major zoning relief to
convert seven required off-street parking spaces into an outdoor seating area and bicycle
parking at Smylie Brothers Restaurant & Brewery for a total of zero off-street parking
spaces. The Zoning Board of Appeals found this as well in its findings for a positive
recommendation of the relief since the proposal will improve pedestrian safety and will not
negatively impact adjacent properties. Parking for patrons can be provided in the
adjacent City surface parking lot and at the Oak Avenue and Davis Street metered street
spaces, especially near the post office. The post office is closed during the peak evening
hours of the proposed use, so the shared parking concept works well for this site, and the
applicant will provide valet parking on Friday and Saturday evenings for restaurant
patrons. This agenda item was introduced at the February 25, 2013 City Council meeting.
Summary
This property is located midblock on the east side of Oak Avenue between Davis and
Church Street, opposite the post office. The property is located in the D2 Downtown
Retail Core District and is completely surrounded by other D Districts. The existing
building has been vacant for the last few years, but was previously the State of Illinois
employment office. The applicant plans to open Smylie Brothers Restaurant & Brewery,
and would like to remove the on-site parking to increase safety near the entrance, and to
create an outdoor eating area and bicycle parking.
The site currently has seven off-street parking spaces. The applicant feels the current
parking setup is dangerous for restaurant patrons since families will be entering and
Memorandum
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exiting the building within a few feet of vehicles pulling into and out of spaces. The
applicant also feels that the current parking area would be better utilized as an outdoor
eating area with a small space for bicycle parking. The outdoor eating area is proposed
at 1,280 square feet and the bicycle parking is 300 square feet. Planters and perimeter
barriers are proposed to ensure both safety and pleasing aesthetics. The City’s Public
Works Department has indicated three metered on-street parking spaces could be added
as parallel parking on the street once the seven on-site spaces are removed.
The surface lot to the north of the restaurant is not fully utilized during evenings and
weekends when the post office is closed, which will be the busiest operational hours for
the restaurant. The adjacent businesses on Oak, Davis, and Church Street do not feature
on-site parking, so their patrons utilize public parking. The Zoning Ordinance allows
businesses within 1000’ of a city parking garage or lot to lease spaces that may count
towards the required parking. Both the Maple Avenue garage and the Sherman Plaza
garage are within 1000’ of the restaurant, and there is a city-owned surface lot adjacent to
the restaurant, just north of the alley with 22 metered spaces
The applicant has indicated he is willing to lease one garage space for employee use,
however all employees will be encouraged to utilize public transportation or ride bicycles.
All of the permit spaces in the adjacent surface lot are currently utilized, but multiple
metered spaces are frequently available. With the three spaces the City plans to add on
the street, the area will see a net loss of four parking spaces. The applicant feels the
parking available in the area will be adequate for his patrons during most times, and plans
to offer valet parking during peak weekend times.
The proposed parking variance should not adversely impact the neighborhood or adjacent
properties since the applicant is proposing a parking plan similar to what the other
businesses in the area currently do. City staff is not aware of any objections to the
proposal. The proposed streetscape improvements are a welcome addition that will make
the block more pedestrian and bicycle friendly.
Neighborhood Benefit
This use should not cause any type of negative cumulative effect on the surrounding
neighborhood. Although there will be a net decrease of four parking spaces, there will still
be a variety of parking options in the vicinity. The proposed restaurant will improve the
neighborhood by utilizing a currently vacant building, improving the streetscape, and
improving pedestrian safety.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages redevelopment along existing
commercial corridors that can add to the property tax base, sales tax revenue, and
improve streetscapes and pedestrian areas. The Comprehensive Plan specifically
includes:
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Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Objective: Make quality design a priority for the construction and
maintenance of all property.
This parking variance will allow a new restaurant to improve a currently vacant building in
an existing commercial area and increase pedestrian safety while improving the
streetscape along private property through well-planned landscaping.
Legislative History
January 22, 2013: The ZBA recommended the City Council approve the requested
zoning relief to eliminate all off-street parking with the following
conditions:
1. Valet parking must be provided on Friday and Saturday nights.
2. One parking space must be leased in a City parking garage.
3. Employees cannot park in metered spaces in front of the restaurant or in the City
owned parking lot to the north.
4. The applicant must consult with the zoning department for the landscaping and bicycle
parking prior to obtaining a building permit.
Attachments
Proposed Ordinance 22-O-13
January 22, 2013 ZBA Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet
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2/8/2013
22-O-13
AN ORDINANCE
Granting a Major Variation Related to Parking at 1615 Oak Avenue
in the D2 Downtown Retail Core Zoning District
WHEREAS, Michael Smylie (the “Applicant”), manager of the property
commonly known as 1615 Oak Avenue (the “Subject Property”), located within the D2
Downtown Retail Core zoning district and legally described in Exhibit A, attached hereto
and incorporated herein by reference, submitted an application seeking approval of a
Major Variation to parking requirements imposed by Subsection 6-16-3-5 of Title 6 of
the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
WHEREAS, the Applicant requests a Major Variation to convert seven (7)
off-street parking spaces into an outdoor seating area and bicycle parking for a Type 1
Restaurant to be called “Smylie Brothers Restaurant & Brewery,” yielding zero (0) off-
street parking spaces on the Subject Property; and
WHEREAS, on January 22, 2013, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 12ZMJV-0087 to consider
the application, received testimony, and made written records and findings that the
application met the standards for Major Variations set forth in Subsection 6-3-8-12-(E)
of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of February 25, 2013, the Planning and
Development Committee of the City Council (the “P&D Committee”) considered and
adopted the ZBA’s findings and recommendations, and recommended City Council
approve the Major Variation as requested; and
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22-O-13
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WHEREAS, at its meetings of February 25 and March 11, 2013, the City
Council considered and ultimately adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the ZBA and P&D
Committee’s records, findings, and recommendations, and hereby approves, pursuant
to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variation on the Subject
Property applied for in case no. 12ZMJV-0087 and described hereinabove.
SECTION 3: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variation granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicant shall, at his cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
(C) Valet Parking: The Applicant shall provide valet parking service for patrons on
any Friday or Saturday night after 5:00 p.m. until the restaurant closes.
(D) Employee Parking: When driving to work at the Subject Property, the Applicant
and his employees shall not park in any metered spaces located in front of the
building or in the lot immediately north of the Subject Property. The Applicant
shall maintain at least one (1) parking permit for a space in the City’s Maple
Avenue and/or Sherman Plaza garage for his or his employees’ use.
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22-O-13
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(E) Landscaping Plan: The Applicant, at his sole cost and expense, shall construct
bicycle parking and all-season landscaping along the Oak Avenue frontage in
substantial compliance with plans subject to approval by City staff.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 9: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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22-O-13
~4~
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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22-O-13
~5~
EXHIBIT A
Legal Description
LOTS 7 AND 8 (EXCEPT THE SOUTH 134 FEET OF SAID LOTS) IN BLOCK 67 IN EVANSTON, IN
SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS.
PIN: 11-18-302-016-0000
Commonly Known As: 1615 Oak Avenue, Evanston, Illinois.
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APPROVED
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Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 22, 2013
7:30 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary Beth Berns, Scott Gingold, Lori Summers, Beth McLennan,
Andrew Gallimore
Members Absent: Clara Wineberg, Matt Rodgers
Staff Present: Melissa Klotz
Presiding Member: Lori Summers
Declaration of Quorum
With a quorum present, Chairman Summers called the meeting to order at 7:30pm.
Approval of Minutes
The minutes from the January 8, 2013 Zoning Board of Appeals meeting were motioned for
approval by Mr. Gingold and seconded by Ms. Berns. The motion was approved 3-0 with 2
abstentions.
New Business
2628 Gross Point Road ZBA 12ZMJV-0089
Crawford & Gross Point LLC, property owner, applies for a special use for a drive through
facility and major zoning relief for an 18’ pedestrian setback for Chase Bank at 2628 Gross
Point Road. 2628 Gross Point Road is located in the B1a Business District and the oCSC
Central Street Corridor Overlay Subarea 6, which requires a special use permit for a drive
through facility to operate (Zoning Code Section 6-9-5-3 and 6-15-4-6) and a variance to allow
an 18’ pedestrian setback off of Gross Point Road where 30’ is required (Zoning Code Section
6-15-14-12). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
The applicant requested the case be continued to February 5, 2013. Mr. Gingold motioned to
continue the case to February 5, 2013. The motion was seconded by Ms. Berns, and approved
5-0.
1615 Oak Avenue ZBA 12ZMJV-0087
Michael Smylie, property manager, applies for major zoning relief to convert 7 required off-street
parking spaces into an outdoor seating area and bicycle parking at Smylie Brothers Restaurant
& Brewery. The applicant requests the elimination of 7 required off-street parking spaces for a
total of zero off-street parking spaces where 22 are required (Zoning Code Section 6-16-3-5).
The Zoning Board of Appeals makes a recommendation to City Council, the determining body
for this case.
Mr. Smylie explained the proposal:
• Employees will be encouraged to use public transportation
• Willing to rent one space in a parking garage
• Hoping the bicycle parking will encourage more bicycle use
• Restaurant will feature 150 indoor seats and 40 outdoor seats
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APPROVED
Page 2 of 3
Zoning Board of Appeals
• Beer will be produced on premises, and there will be a full restaurant
• Deliveries will be made through the alley to the north on a weekly basis
Ms. Summers asked if valet service will be available to the restaurant patrons, and Mr. Smylie
responded that valet service will be available on Friday and Saturday nights, and possibly
Thursday nights.
Mr. Gingold asked what businesses use the public lot to the north, and Mr. Smylie responded
that the parking lot is primarily utilized by post office employees.
Ms. Berns asked how many patrons are expected on a weekend night, and Mr. Smylie
responded the hope is for 300 patrons, so that each seat turns over once during the dinner rush.
Ms. Summers asked for landscaping details, and Mr. Smylie explained that year-round plants
will be used, and noted that he hopes to use hops, which is a perennial vine.
Mr. Gingold asked how many employees will work at one time, and Mr. Smylie answered there
should be 10 employees working at a time. Mr. Gingold noted that a condition should be placed
on the special use so that employees must use off-street parking and may not use the metered
spaces in the north parking lot.
The Zoning Board members then entered into deliberations:
Mr. Gingold noted the building is set back from the street, yet most of the other buildings in the
area frontage right up to the sidewalk/street. He also noted the other businesses only have
street parking.
Ms. Berns felt that with 300 customers per night on a weekend, valet service is definitely
needed. Ms. Summers concurred.
Ms. McLennan asked if a handicap parking space should be required, and Mr. Gingold noted
there is a handicap space directly across the street near the post office.
The Standards were then discussed, and all of the Standards were found to be met.
Mr. Gingold recommended the City should install 3 metered on-street parking spaces in front of
the restaurant.
Mr. Gingold motioned to recommend approval with the following conditions:
1) Valet parking must be provided on Friday and Saturday nights.
2) One parking space must be leased in a parking garage.
3) Employees cannot park in metered spaces in front of the restaurant or in the north
parking lot.
4) The applicant must consult with the zoning department for the landscaping and bicycle
parking.
Ms. Berns seconded the motion, which was approved 5-0.
1426 Greenleaf Street 12ZMJV-0088
Kent Marthaler, architect, applies for major zoning relief to raise the roof of a 2-story residence
to enhance the appearance of the structure and allow for more insulation. The applicant
requests a street side yard setback of 5.4’ where 15’ is required (Zoning Code Section 6-8-4-7-
A-2). The Zoning Board of Appeals is the determining body for this case.
Property owner Michael Thomas explained the proposal:
• A new roof structure will be built on top of the existing roof.
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APPROVED
Page 3 of 3
Zoning Board of Appeals
• Existing roof will remain
• Ceiling inside will remain undisturbed
• New roof will not encroach any further towards the street
• The new attic space will be filled with insulation and will not be accessible living space.
Ms. Summers asked if the peak height is within the zoning regulations, and Ms. Klotz responded
the proposed peak height is 25.8’ where a maximum 35’ is permitted.
Ms. Summers asked Mr. Thomas if he has spoken to his neighbors about the proposal, and he
responded no, but a sign is posted on the property and no one has contacted him.
Mr. Gingold noted the proposal looks like a good improvement. Ms. Berns concurred and noted
that all of the Standards have been met.
Mr. Gingold motioned for approval with the condition the project be within substantial
compliance with the documents and testimony on record, and Ms. McLennan seconded the
motion. The motion was approved 5-0.
The meeting adjourned at 8:45pm.
This meeting was recorded by video and is available at the Community and Economic
Development Department, 2100 Ridge Avenue, Evanston.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
After conducting a public hearing on January 22, 2013, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for variations specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
__x___Met _____Not Met
5-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
__x___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
__x___Met _____Not Met
5-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
__x___Met _____Not Met
5-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property;
__x___Met _____Not Met
Case Number: 13ZMJV-0087
Address or
Location:
1615 Oak Avenue
Applicant: Michael Smylie, property manager, Smylie Brothers Restaurant &
Brewery
Proposed
Zoning Relief:
Eliminate 7 required off-street parking spaces for a total of zero off-
street parking spaces.
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5-0
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__x___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__x___Met _____Not Met
5-0
and, based upon these findings, and upon a vote of
__5__ in favor & __0__ against
recommends to the City Council
__x__ approval
____ denial
With the following Conditions:
1. Valet parking must be provided on Friday and Saturday nights.
2. One parking space must be leased in a City parking garage.
3. Employees cannot park in metered spaces in front of the restaurant or in the City
owned parking lot to the north.
4. The applicant must consult with the zoning department for the landscaping and
bicycle parking prior to obtaining a building permit.
__________________________________________ Date: _____________
Lori Summers
Zoning Board of Appeals Chairman
Attending: Vote:
Aye No
__x__ Lori Summers _x__ ____
__x__ Mary Beth Berns _x__ ____
__x__ Beth McLennan _x__ ____
_____ Matt Rodgers ____ ____
__x__ Andrew Gallimore _x__ ____
__x__ Scott Gingold _x__ ____
_____ Clara Wineberg ____ ____
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For City Council meeting of March 11, 2013 Item P6 and P7
Ordinances 2-O-13 and 3-O-13 Amending the Zoning Ordinance and Zoning Map –
Establish the Howard-Ridge Overlay District.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department
Dennis Marino, Manager, Planning and Zoning Division
Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Proposed Ordinances 2-O-13 and 3-O-13 Amending the Zoning Ordinance
and Zoning Map to Establish the Howard-Ridge Overlay District
Date: February 19, 2013
Recommended Action
The Plan Commission, by a vote of 5-2, recommends against the adoption of the Howard-
Ridge Overlay District (Ordinances 2-O-13 and 3-O-13), which would require certain types
of new Retail Service uses such as hair salons, nail salons, beauty shops, and barber
shops, to operate only by Special Use in the Howard-Ridge TIF District. Should the
Planning and Development Committee and City Council desire to reverse the Plan
Commission’s recommendation, motions to do so should be made prior to the introduction
of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay
zoning district and Ordinance 3-O-13 that amends the Zoning Map by placing the
properties in the Howard-Ridge TIF District into the new overlay zoning district.
(P6) Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New
Section 6-15-17, “oHR Howard-Ridge Overlay District”
For Action
(P7) Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the
oHR Howard-Ridge Overlay District
For Action
These ordinances were introduced at the February 25, 2013 City Council meeting.
Summary
The Plan Commission does not recommend the adoption of proposed Ordinance 2-O-13
and 3-O-13 to restrict certain Retail Service uses such as hair salons, nail salons, beauty
shops, and barber shops to be allowed by Special Use in the area currently bounded by the
Memorandum
589 of 725
Howard-Ridge TIF District. The consensus of the Plan Commission members was that the
zoning regulations within the Howard Street corridor should not differ for certain Retail
Service uses, and redevelopment of the area should instead be market-driven. General
Retail Service uses are currently permitted by right in the underlying B3 District, with no
additional zoning regulations for personal care services such as hair salons, nail salons,
beauty shops, and barber shops.
The current zoning regulations for such Retail Service uses may be problematic by allowing
the proliferation of personal care services on Howard Street. With the proximity to Chicago
zoning districts that are more restrictive to many uses, including certain Retail Service uses
such as hair salons, nail salons, beauty shops, and barber shops, a growing concentration
of such uses are present along the Evanston side of the corridor. The accumulation of
such uses in this area may impair the City’s ability to achieve the goals of the Howard -
Ridge TIF and may deter private sector investment consistent with the economic and
development goals of the TIF District. An overlay district that follows the boundary of the
Howard-Ridge TIF may better regulate certain Retail Service uses and prevent any
potential negative cumulative effects of similar uses within the area.
If the Special Use requirement were imposed, such uses that currently exist within the
overlay boundary would be granted legal nonconforming status and would be allowed to
continue operations within their current locations. Legally nonconforming uses may
transfer over to new businesses of the same type(s) at those same locations so long as
each legally nonconforming use is not terminated or discontinued/abandoned for a period
of 12 consecutive months. If a legally nonconforming use is terminated or discontinued for
12 or more consecutive months, any new business of a similar use in the same location
would be required to obtain Special Use approval by City Council in order to locate within
the proposed overlay. This means that over time, the amount of personal care service
businesses within the overlay boundary would be restricted by the number of new Special
Uses approved by City Council.
The Plan Commission initially discussed the proposed regulations with a 2 year
amortization period, although the amortization is not included in proposed ordinances 2-O-
13 or 3-O-13. The previous proposal with the 2 year amortization would have required all
existing personal care service uses within the overlay district gain Special Use approval
within 2 years of the establishment of the overlay or cease business operations. The
amortization would prevent the personal care service uses from continuing as legal
nonconforming uses or from transferring their legal nonconforming status to new
businesses locating where existing personal care services held such status. The
commissioners uniformly found amortization to be unacceptable and unfair to existing
businesses, arguing they should not be required to close by new zoning regulations that did
not exist when they chose to locate on Howard Street.
The Commission directed staff to amend the proposed text amendment to exclude
amortization of existing businesses, so that all existing personal care service businesses
590 of 725
could continue operation indefinitely with legal nonconforming status. At their next
meeting, the Commission discussed alternatives, including shortening the abandonment
period necessary to eliminate legal nonconforming status from the standard 12 months.
Ultimately, the Commission recommended denial of the proposed overlay because 5 of the
7 commissioners stated the zoning regulations within the Howard Street corridor should
remain the same for all Retail Service uses, and redevelopment of the area should instead
be market-, not ordinance-driven. For more information regarding the Plan Commission
discussions, see the attached Plan Commission meeting minutes of November 14 and
December 12, 2012.
The proposed Howard-Ridge Overlay District follows the exact boundary of the Howard-
Ridge TIF, and includes the following purpose statement:
The purpose of the oHR Howard-Ridge Overlay District is to ensure change in
use of those sites occupied by certain types of Retail Service Establishments
that have proliferated within the District, encourage development of tax
revenue-generating Uses within the District in a manner that minimizes
adverse effects on nearby properties, and promote redevelopment in
accordance with the Tax Increment Redevelopment Plan and Project for the
Howard and Ridge Tax Increment Financing District, adopted by the City
pursuant to Ordinance 1-O-04.
Certain uses that are currently classified as Retail Service Establishments and permitted in
this corridor will be restricted to Special Use approval to give the City a means of stopping
the proliferation of any negative cumulative effects of such uses. These uses include:
Personal Care Services, including hair salons, barbershops, hair braiding, nail
salons, beauty parlors, spas, and other such businesses determined by the
Zoning Administrator to be of the same or similar type and intensity.
Divinatory Arts, including psychics, astrologers, Tarot card readers, fortune
tellers, spiritualists and other such businesses determined by the Zoning
Administrator to be of the same or similar type and intensity.
The proposed Howard-Ridge Overlay District is a way for the City to encourage the
revitalization and development of the Howard Street corridor and address issues that are
prevalent in that area because of the proximity to Chicago’s strict zoning regulations. The
proposed overlay will not prohibit new businesses from establishing in the area, but will
instead provide a way for the City to ensure the goals of the Howard-Ridge TIF are met by
addressing the issue of negative cumulative effect of certain uses, encouraging
development, and increasing the tax base.
Attachments
Ordinance 2-O-13 Howard Ridge Overlay Text Amendment
591 of 725
Ordinance 3-O-13 Howard Ridge Overlay Map Amendment
Plan Commission Draft Meeting Minutes December 12, 2012
Plan Commission Meeting Minutes – November 14, 2012
Zoning Committee of the Plan Commission Meeting Minutes – October 17, 2012
Zoning Committee of the Plan Commission Meeting Minutes – October 1, 2012
Approved Ordinances 1-O-04, 2-O-04 and 3-O-04 Howard and Ridge Redevelopment
Project Area and TIF District
Howard and Ridge TIF District Redevelopment Plan and Project No. 5 (excerpts)
Current Howard Street Business Inventory/Zoning Use Classifications
592 of 725
12/12/2012
2222----OOOO----13131313
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Amending Amending Amending Amending the Text the Text the Text the Text of the Zoning Ordinanceof the Zoning Ordinanceof the Zoning Ordinanceof the Zoning Ordinance bybybyby Enacting a NewEnacting a NewEnacting a NewEnacting a New
Section Section Section Section 6666----15151515----11117777,,,, ““““oHRoHRoHRoHR HowardHowardHowardHoward----Ridge Ridge Ridge Ridge OverlayOverlayOverlayOverlay DistrictDistrictDistrictDistrict””””
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case law
that the power to regulate land use through zoning regulations is a legitimate means of
promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and
593 of 725
2-O-13
~2~
WHEREAS, on October 17, November 14, and December 12, 2012, the
Plan Commission held a public hearing, pursuant to proper notice, regarding case no.
12PLND-0069 to consider amendments to the text of the Zoning Ordinance, to create a
new district known as the “oHR Howard-Ridge Overlay District;” and
WHEREAS, the Plan Commission received testimony and made findings
pursuant to Section 6-3-4-6 of the Zoning Ordinance and recommended City Council
deny approval thereof; and
WHEREAS, at its meeting of February 25, 2013, the Planning and
Development Committee of the City Council considered and reversed the findings and
recommendation of the Plan Commission in case no. 12PLND-0069 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of February 25 and March 11, 2013, the City
Council considered and adopted the record and recommendation of the Planning and
Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
594 of 725
2-O-13
~3~
SECTION 2: The Zoning Ordinance is hereby further amended by the
enactment of a new Section 6-15-17 thereof, “oHR Howard-Ridge Overlay District,” to
read as follows:
6-15-17: oHR HOWARD-RIDGE OVERLAY DISTRICT
6-15-17-1: PURPOSE STATEMENT:
The purpose of the oHR Howard-Ridge Overlay District is to ensure change in use of
those sites occupied by certain types of Retail Services Establishments that have
proliferated within the District, encourage development of tax revenue-generating Uses
within the District in a manner that minimizes adverse effects on nearby properties, and
promote redevelopment in accordance with the Tax Increment Redevelopment Plan
and Project for the Howard and Ridge Tax Increment Financing District, adopted by the
City pursuant to Ordinance 1-O-04.
6-15-17-2: DESIGNATION OF OVERLAY DISTRICT:
The oHR Howard-Ridge Overlay District shall be designated by the City Council and
shown as an overlay to the underlying Zoning Districts with the designation “oHR” on
the City Zoning Map cited in Section 6-7-2 of the Zoning Ordinance.
6-15-17-3: APPLICATION OF OVERLAY DISTRICT:
Any property located within the oHR District shall retain its original Zoning District
designation and shall gain the additional designation of the oHR District. The
provisions of this Section 6-15-17 shall serve as a supplement to the regulations of the
underlying District and the entirety of the Zoning Ordinance. Where a conflict exists
between the provisions of this Section 6-15-17 and those of the underlying Zoning
District and/or the rest of the Zoning Ordinance, this Section shall control.
6-15-17-4: ADDITIONAL SPECIAL USES:
Those types of Retail Services Establishments listed in this Subsection 6-15-17-4 may
be allowed in the oHR District only pursuant to the Special Use provisions set forth in
Section 6-3-5 of the Zoning Ordinance:
Personal Care Services, including hair salons, barbershops, hair braiding, nail
salons, beauty parlors, spas, and other such businesses determined by the
Zoning Administrator to be of the same or similar type and intensity.
Divinatory Arts, including psychics, astrologers, Tarot card readers, fortune
tellers, spiritualists and other such businesses determined by the Zoning
Administrator to be of the same or similar type and intensity.
595 of 725
2-O-13
~4~
6-15-17-5: NONCONFORMING USES:
Every lawfully existing Use rendered nonconforming by this Section 6-15-17 may
continue to operate pursuant to the provisions of Chapter 6 of the Zoning Ordinance.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
596 of 725
12/12/2012
3-O-13
AN ORDINANCE
Amending the Zoning Map to Place Certain Properties
Within the oHR Howard-Ridge Overlay District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 1979, as amended, (“the Zoning Ordinance”); and
597 of 725
3-O-13
~2~
WHEREAS, on October 17, November 14 and December 12, 2012, the
Plan Commission held a public hearing, pursuant to proper notice, regarding case no.
12PLND-0069, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the
Zoning Ordinance, to place certain properties within the oHR Howard-Ridge Overlay
District; and
WHEREAS, the Plan Commission received testimony and made findings
pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council
deny approval thereof; and
WHEREAS, at its meeting of January February 25, 2013, the Planning
and Development Committee of the City Council considered and reversed the findings
and recommendation of the Plan Commission in case no. 12PLND-0071 and
recommended City Council approval thereof; and
WHEREAS, at its meetings of February 25 and March 11, 2013, the City
Council considered and adopted the record and recommendation of the Planning and
Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
598 of 725
3-O-13
~3~
SECTION 2: The City Council hereby amends the Zoning Map to place
those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit
B, both attached hereto and incorporated herein by reference, within the oHR Howard-
Ridge Overlay District.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
599 of 725
3-O-13
~4~
EXHIBIT A
Addresses and PINs of Properties Located Within the
oHR Howard-Ridge Overlay District
821 Howard St 11-30-123-018-0000
815 Howard St 11-30-123-019-0000
815 Howard St 11-30-123-020-0000
813 Howard St 11-30-123-021-0000
811 Howard St 11-30-123-022-0000
809 Howard St 11-30-123-023-0000
807 Howard St 11-30-123-024-0000
805 Howard St 11-30-123-025-0000
803 Howard St 11-30-123-026-0000
801 Howard St 11-30-123-027-0000
825 Howard St 11-30-123-029-0000
751 Howard St 11-30-124-016-0000
739 Howard St 11-30-124-017-0000
739 Howard St 11-30-124-018-0000
723 Howard St 11-30-124-024-0000
721 Howard St 11-30-124-025-0000
719 Howard St 11-30-124-026-0000
717 Howard St 11-30-124-027-0000
715 Howard St 11-30-124-028-0000
713 Howard St 11-30-124-029-0000
711 Howard St 11-30-124-030-0000
709 Howard St 11-30-124-031-0000
705 Howard St 11-30-124-032-0000
725 Howard St 11-30-124-039-0000
729 Howard St 11-30-124-050-0000
727 Howard St 11-30-124-051-0000
641 Howard St 11-30-209-019-0000
641 Howard St 11-30-209-020-0000
641 Howard St 11-30-209-021-0000
635 Howard St 11-30-209-022-0000
633 Howard St 11-30-209-023-0000
629 Howard St 11-30-209-024-0000
625 Howard St 11-30-209-025-0000
621 Howard St 11-30-210-016-0000
621 Howard St 11-30-210-017-0000
619 Howard St 11-30-210-018-0000
613 Howard St 11-30-210-019-0000
600 of 725
3-O-13
~5~
611 Howard St 11-30-210-020-0000
603 Howard St 11-30-210-023-0000
601 Howard St 11-30-210-024-0000
607 Howard St 11-30-210-025-0000
565 Howard St 11-30-211-007-0000
563 Howard St 11-30-211-008-0000
561 Howard St 11-30-211-009-0000
557 Howard St 11-30-211-010-0000
555 Howard St 11-30-211-011-0000
551 Howard St 11-30-211-012-0000
136 Chicago Ave 11-30-212-004-0000
130 Chicago Ave 11-30-212-005-0000
126 Chicago Ave 11-30-212-006-0000
000 Chicago Ave 11-30-212-007-0000
000 Chicago Ave 11-30-212-008-0000
103 Chicago Ave 11-30-213-012-0000
101 Chicago Ave 11-30-213-013-0000
519 Howard St 11-30-213-014-0000
331 Howard St 11-30-213-019-0000
315 Howard St 11-30-213-020-0000
501 Howard St 11-30-213-056-0000
601 of 725
3-O-13
~6~
EXHIBIT B
Map of Properties Re-Zoned to
oHR Howard-Ridge Overlay District
602 of 725
131
203
201
209
821
807811120 740723712931231 820818808823737829232
132805 243
727721739
718 712739245
703708234
125
143
145
231 628146
242
201
233
226
124
114
144
233
609130
146
141
117
132
140
333317319309127
830
821829820823821812810809809803735201 734731721717710136
237
633126
247
623 1/2122
121 137231 612142
148
617
137
127
200
525329315313321133
145 929835833819
809812815142 800807749747745743239
739241
733730715725719725713120
146
230
113
127
139
235
635229 630623148
244
111
565555
519235 237
826
241
101
824
815808813814804130804144
230
119745
729724717724 714705712138709703238702
123
205
239
631637629241
245
120
134
125
707127
145
953951950820135
731
147625623243
607120
126
138615 610101
123602
415339824137
239
819823822
810 811817 806803803244
743744121 738741229
737725 1/2728721 1/2714719718 112
240
115
211
627 1/2627
625 1/2623 625
234
236
619117
123141143621 621622122
107
133
331141
233
247
822831825814813807816815817118802136801240
751129 741732733 729 727732721720721716715719140
236
121
131
133
135
149
629 1/2150
140
621135619619
114
124
136 611135607
311129
139 927821806800802236
801742736131
203 738727725733731727713723714713722720711709709130
126 131
133
711144703
641
249
629117
243
627130
136
228
232
149
139144 613606115
131
222
523327249
833245
243
819824827815814816
811801134
741739740730726735 729728716 715110
132
128707208705710704700
701137
147
151
203
223
116631225
227
625142
224
240 241
116
134
132
140
125605
121
119
128130
337335R5
I2
B3
OS
C1
Howard Street
Brummel Street
Case Street
Custer AvenueDobson Street Chicago
AvenueCallan AvenueElmwood AvenueClyde AvenueCase PlaceCallan AvenueOverlay District
Building Footprint
Tax Parcel
Street
Railroad
Bridge Outline
Howard Street
Overlay District
HowardStOverlay.mxd - 11/7/2012
This map is provided "as is" without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information.
0 250 500
Feet
603 of 725
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Page 1 of 3
Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, December 12, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David
Galloway, Jim Ford, Kwesi Steele, Richard Shure
Members Absent: Barbara Putta, Lenny Asaro, Stuart Opdycke (Associate)
Staff Present: Melissa Klotz, Dennis Marino, Ken Cox
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:08 P.M.
2. APPROVAL OF NOVEMBER 14, 2012 MEETING MINUTES
Commissioner Ledesma motioned for approval of the November 14, 2012 meeting
minutes. Commissioner Freeman seconded the motion.
A voice vote was taken and the minutes were approved 7-0.
3. ZONING MAP AND TEXT AMENDMENT 12PLND-0069
Consideration of text and map amendments, pursuant to City Code Title 6, Zoning,
for an Overlay District on Howard Street that follows the boundary of the Howard-
Ridge TIF District, bounded on the west by Ridge Avenue, on the east by the City
limits, and including 5 parcels on Chicago Avenue, to a northernmost point of 132
Chicago Avenue.
Melissa Klotz, Zoning Planner, explained that the updated proposal does not contain
amortization, so personal care service uses would be required to obtain special use
approval for locations that did not previously have a similar personal care service use, or
where such a previous use discontinued for twelve consecutive months.
Alderman Rainey explained that Chicago basically does not allow those types of uses on
their side of the Howard Street corridor. Amortization of existing businesses is not a
good thing. Instead, existing businesses should lose their legal nonconforming status
when they go out of business, so that a new business looking to locate in the same
space would be required to obtain a special use permit.
Ken Cox, Assistant City Attorney, explained that one problem with limiting the
nonconforming status to current businesses rather than their sites, is that these
604 of 725
DRAFT NOT APPROVED
Page 2 of 3
Plan Commission Minutes
businesses are not required to obtain business licenses, so there is no connection
between them and the City.
Commissioner Freeman asked if a 90 day rather than the typical 12 month
discontinuation of use could be enacted specific to this area.
Commissioner Shure asked if everyone is in agreement that there are too many of these
uses in this area that are detrimental to economic development, and Commissioner Ford
said if they are nonfunctioning then yes.
Chairman Peters stated the problem is not that they are non-functioning; it is the effect of
the accumulation of that type of use. Another example would be fast food restaurants.
Commissioner Putta arrived at 7:40 P.M.
Commissioner Ford motioned not to move the proposal forward to City Council, and then
withdrew the motion. Commissioner Ford then motioned for denial of the proposed
Howard-Ridge Overlay text and map amendments. The motion was seconded by
Commissioner Ledesma. The motion for denial was approved 5-2, with Commissioner
Putta abstaining.
4. ZONING TEXT AMENDMENT 12PLND-0071
Consideration of the proposed text amendment, pursuant to City Code §6-6 of the
Zoning Ordinance to discuss the zoning regulations for increasing the bulk of
structures with one to four-family residential nonconforming uses.
Ms. Klotz explained the problem certain nonconforming uses, such as residences, have
when they are older homes that are located in non-residential zoning districts. Since
such homes are considered to have nonconforming uses, they are not allowed to expand
the use, i.e. put a small addition onto the home. The proposed process would allow such
homeowners to apply for approval to move forward with an increase of nonconformity.
The Zoning Administrator would decide whether or not to grant the approval, based on a
set of Standards similar to the minor variance Standards and process. If approved, a
homeowner could then apply for a building permit and/or variance.
Commissioner Freeman suggested “extraordinary” be removed from Standard A, and
that the date of January 14, 2012 in the draft ordinance be changed to the correct year of
2013. The motion was seconded by Commissioner Shure, and approved unanimously.
Commissioner Ford motioned for approval of the text amendment, and was seconded by
Commissioner Shure. The motion was approved unanimously.
5. COMMITTEE REPORTS
Commissioners Peters and Asaro will continue to co-chair the Comprehensive Plan
Committee.
6. ADJOURNMENT
605 of 725
DRAFT NOT APPROVED
Page 3 of 3
Plan Commission Minutes
Commissioner Galloway motioned for adjournment. Commissioner Ford seconded the
motion.
The meeting adjourned at 8:30 P.M.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY, MARCH
13, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic
Center.
606 of 725
APPROVED
Page 1 of 3
Plan Commission Minutes
MEETING MINUTES
PLAN COMMISSION
Wednesday, November 14, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Seth Freeman, Patricia Ledesma, Scott Peters (Chair), David
Galloway, Jim Ford, Kwesi Steele, Stuart Opdycke (Associate)
Members Absent: Barbara Putta, Richard Shure, Lenny Asaro
Staff Present: Craig Sklenar, Melissa Klots, Ken Cox, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:15 P.M.
2. APPROVAL OF OCTOBER 10, 2012 MEETING MINUTES
Commissioner Freeman motioned for approval of the October 10, 2012 meeting minutes
Commissioner Ledesma seconded the motion.
A voice vote was taken and the minutes were approved.
3. ZONING TEXT AMENDMENT 12PLND-0070
Specifically consider text amendments, pursuant to City Code Title 6, Zoning, to
discuss the zoning regulations of banquet halls as special uses.
Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed
establishment of a definition for Banquet Halls as a Special Use.
Chairman Peters opened the discussion asking for a motion concerning the proposed
text amendment.
Commissioner Galloway motioned to approve the proposed definition and provide a
recommendation to City Council to approve this definition.
Commissioner Ford seconded the motion
A voice vote was taken, the motion passed 6-0.
4. ZONING MAP AND TEXT AMENDMENT 12PLND-0069
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APPROVED
Page 2 of 3
Plan Commission Minutes
Specifically consider text and map amendments, pursuant to City Code Title 6,
Zoning, for an Overlay District on Howard Street that follows the boundary of the
Howard Ridge TIF District, bounded on the west by Ridge Avenue, on the east by
the City limits, and including 5 parcels on Chicago Avenue, to a northernmost point
of 132 Chicago Avenue.
Melissa Klotz, Zoning Planner, provided a staff report concerning the proposed
establishment of an Overlay District on Howard Street that would define beauty salons
and barbershops and make them a special use. This overlay proposes an amortization
period that will require all existing businesses that meet this definition to apply for a
special use for approval after two years time.
Chairman Peters opened the discussion asking for a motion concerning the proposed
map and text amendment.
Commissioners concerned with the amortization proposed and the restriction of these
uses
Commissioner Ford motioned to send the proposed text and map amendment back to
City staff to refine and propose new regulations that look at non-amortization uses to
help regulate beauty salons and barbershops, and continued the discussion to the
December 12, 2012 Plan Commission meeting.
Commissioner Steele seconded the motion.
A voice vote was taken, the motion passed 6-0.
5. 2013 PLAN COMMISSION MEETING DATES
Commissioner Freeman motioned to approve the proposed Plan Commission meeting
dates for 2013.
Commissioner Ledesma seconded the motion
A voice vote was taken, the motion passed 6-0.
6. PLAN COMMISSION 2013 ELECTIONS
Commissioner Ford motioned to keep the current slate of Plan Commission Chair (Scott
Peters), Vice Chair (David Galloway) and Committee Liaisons to the Housing and
Community Development Act Committee (Stuart Opdycke), Economic Development
Committee (Seth Freeman), Citizens’ Advisory Committee on Public Place Names (Seth
Freeman), and Transportation/Parking Committee (David Galloway) for the 2013
Calendar year.
Commissioner Freeman seconded the motion
A voice vote was taken, the motion passed 6-0.
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Page 3 of 3
Plan Commission Minutes
7. COMMITTEE REPORTS
Commissioner Peters proposed a resolution to commend Craig Sklenar, General
Planner, for his work as staff member for the Plan Commission and to commend the
quality of work.
Commissioner Ledesma seconded the motion
8. ADJOURNMENT
Commissioner Freeman motioned for adjournment
Commissioner Ledesma seconded the motion.
The meeting adjourned at 8:30 P.M.
Respectfully Submitted,
Craig Sklenar, AICP
General Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY,
DECEMBER 12, 2012 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H.
Morton Civic Center.
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Page 1 of 3
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, October 17, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2403
Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Stuart
Opdycke, Dave Galloway, Scott Peters
Members Absent: Kwesi Steele
Staff Present: Melissa Klotz, Dennis Marino
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:00 P.M.
2. MINUTES
Approval of October 1, 2012 Zoning Committee of the Plan Commission Meeting
Minutes:
Commissioner Ledesma motioned for approval of the October 1, 2012 meeting minutes
with one correction. Commissioner Galloway seconded the motion. A voice vote was
taken and the minutes were approved with one correction.
3. OLD BUSINESS
4. NEW BUSINESS
A) 12PLND-0070 Consideration of the proposed text amendment to the Zoning
Ordinance to discuss the regulation of banquet halls as permitted and
special uses.
Zoning Planner Melissa Klotz explained that banquet halls do not currently have a
use category that they adequately fit into in the Zoning Ordinance.
Citizen Steven Schwartz explained that he would like to open a banquet hall in
Evanston. He plans to have an indoor space, bring in food (but not have a kitchen on
site), and accommodate approximately 150 people per event in a 3,000 square foot
party space with an extra 1,000 square foot private area.
Commissioners discussed whether to add a specific time limit into the proposed
definition but decided a time limit was unnecessary.
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APPROVED
Page 2 of 3
Evanston Zoning Committee of the Plan Commission Minutes
Commissioner Peters motioned to recommend approval of the proposed definition
and districts, which would allow banquet halls by special use in all B, C, D, and M
districts, as well as the O1 and RP districts. Commissioner Ford seconded the
motion, and the motion was approved unanimously. The proposed text amendment
will move forward to the Plan Commission on November 14, 2012.
B) 12PLND-0069 Consideration of an overlay district on Howard Street
bounded on the west by Ashland Avenue and on the east by the City limits.
Zoning Planner Melissa Klotz explained the proposed overlay district, and referred to
the documents and statistics provided in the 2010 Full Circle Report that discussed
the impact of certain uses on Howard Street.
Commissioners discussed how the overlay district could address existing businesses
and whether or not those sites would be granted legal nonconformity and allow a new
business to continue an existing nonconforming use.
Alderman Rainey mentioned the possibility of instituting a distance requirement for
certain uses.
Commissioners discussed what the overlay district boundary should be and felt it
would be best to follow the Howard Ridge TIF boundary.
Alderman Rainey mentioned establishing a definition for personal care services. The
Commissioners discussed such, and decided the personal care service use in the
overlay district would be a subset of the existing retail service category. Other
subsets may be included for tarot cards, psychics, etc.
Commissioners felt a distance requirement would not be necessary since the issue of
negative cumulative effect could be addressed in the special use process.
Commissioner Peters motioned to recommend approval of the proposed overlay
district with the boundary and special uses as discussed. Commissioner Ford
seconded the motion, and the motion was approved unanimously.
C) 12PLND-0071 Consideration of the proposed text amendment to the Zoning
Ordinance to discuss the zoning regulations for increasing the bulk of
nonconforming structures with nonconforming uses.
Zoning Planner Melissa Klotz explained the limitations the Zoning Ordinance
currently places on such uses and structures, and the implications that has for certain
properties.
Commissioner Ford stated his concern with the proposal being just an administrative
process. He felt it would be better served like minor variances, where there is a set
of standards created to base approval upon.
Commissioners discussed if such a process should only be allowed for residential
uses or residentially zoned lots. Commissioners felt it would be helpful to have an
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APPROVED
Page 3 of 3
Evanston Zoning Committee of the Plan Commission Minutes
inventory of the existing nonconforming uses to gain a better understanding of what
nonconforming uses exist.
Commissioner Peters motioned to lay the item over to the next Zoning Committee of
the Plan Commission meeting so that staff could provide more information as
discussed. Commissioner Ford seconded the motion, and the motion was approved
unanimously.
5. DISCUSSION
The next Zoning Committee of the Plan Commission meeting will be rescheduled from a
previous date of November 21, 2012 to a new date of November 28, 2012 at 7 P.M.
6. ADJOURNMENT
Commissioner Ford motioned to adjourn. Commissioner Opdycke seconded the motion.
The meeting adjourned at 8:34 P.M.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
November 28, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge
Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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APPROVED
Page 1 of 2
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Monday, October 1, 2012
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2404
Members Present: Jim Ford, Richard Shure (Chair), Patricia Ledesma Liebana, Stuart
Opdycke, Dave Galloway
Members Absent: Kwesi Steele, Scott Peters
Staff Present: Melissa Klotz
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:00 P.M.
2. MINUTES
Approval of August 15, 2012 Zoning Committee of the Plan Commission Meeting
Minutes:
Commissioner Opdycke motioned for approval of the August 15, 2012 meeting minutes.
Commissioner Ford seconded the motion. A voice vote was taken and the minutes were
approved as written.
3. OLD BUSINESS
4. NEW BUSINESS
5. DISCUSSION
A) Consideration of an overlay district in the Howard Ridge TIF
Zoning Planner Melissa Klotz explained the imbalance of retail service uses in the
Howard Street corridor, and the impact it presents on the economic development of the
Howard Ridge TIF.
Alderman Rainey added that 7 or 8 of any specific use is too many within a small
expanse such as the 400-800 blocks of Howard Street.
The commissioners discussed the current businesses on Howard Street, the current
economic development issues, the role the TIF plays, and how to encourage the proper
type of economic growth in the corridor.
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APPROVED
Page 2 of 2
Evanston Zoning Committee of the Plan Commission Minutes
Commissioner Opdycke suggested establishing an overlay district that follows the entire
TIF boundary, and require certain non-retail uses to obtain special use permits.
Ms. Klotz suggested staff do an inventory of the businesses in the proposed area, to see
if an overlay boundary should follow the TIF boundary or extend further, and to see what
uses are most prevalent in the area.
Alderman Rainey noted that staff member Sue Guderley may have useful information
from when the Howard Ridge TIF was established.
Ms. Klotz explained that this discussion would continue at the next Zoning Committee
meeting, where it will be a New Business item that has been publicly noticed and
motions could be made on.
6. ADJOURNMENT
Commissioner Opdycke motioned to adjourn. Commissioner Ford seconded the motion.
The meeting adjourned at 8:19 P.M.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
November 21, 2012 at 7:00 P.M., in the Lorraine H. Morton Civic Center, 2100 Ridge
Avenue.
Respectfully Submitted,
Melissa Klotz
Zoning Planner, Community and Economic Development Department
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CALLAN AVERIDGE AVECLYDE AVEELMWOOD AVECASE PLLegendBuildingRailroadTax ParcelStreetTIF DistrictTIF District #5Howard StreetThis map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.TIF5Letter.mxd -- 4/2/20070 100 20050Feet615 of 725
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Howard Street TIF Area Uses(by Zoning Ordinance classification)October 201202468101214161820AnimalHospitalAutomobile Repair Service EstablishmentAutomobile ServiceStationConvenienceStoreCulturalFacilityFinancial InstitutionFood Store EstablishmentGovernment InstitutionMedicalOfficeMulti-Family ResidentialOfficeParking LotPawnbrokerReligious InstitutionRestaurant - Type 1Restaurant - Type 2Retail Goods EstablishmentRetail ServiceEstablishmentSingle Family ResidenceVacantZoning Classification UsesFrequency635 of 725
Howard Street TIF Area Uses (in layman's terms)October 2012024681012Animal HospitalArt GalleryAutomobile RetailAutomobile RepairBakeryBankCar RentalChurchClothing & Accessory RetailDental OfficeDoctor'sOfficesDrug StoreDry CleanersGas StationGrocery/Convenience StoreLaundromatOfficePaint RetailParking LotPawn StorePersonal Care RetailPersonal Care ServicePhone StorePolice Outpost StationPost Office/ShippingResidentialRestaurantTax ServicesTheaterVacantUseFrequency636 of 725
For City Council meeting of March 11, 2013 Item H1
Business of the City by Motion: February 2013 Township Bills
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Joe McRae, Deputy City Manager
Subject: Township of Evanston February 2013 Bills
Date: March 5, 2013
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of February
2013 in the amount of $242,564.35
Legislative
Approved at the March 4, 2013 Human Services Committee Meeting.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures totaling $242,564.35 requires Township
Trustees approval.
Attachments:
February GAAS Client Stat Report
Township Chase Billing Statement
Assessor Office Depot Monthly Statement
February Client Medical Report
February EAS Monthly Report
February Accounting Report
Memorandum
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For City Council meeting of March 11, 2013 Item H2
Ordinance 28-O-13: Amending Terms of ADA Advisory Board Members
For Introduction
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: W. Grant Farrar, Corporation Counsel
James Woywod, Assistant City Attorney
Subject: Ordinance 28-O-13, Amending Terms of ADA Advisory Board Members
Date: February 26, 2013
Recommended Action:
Human Services Committee and staff recommends City Council adoption of Ordinance
28-O-13.
Funding Source:
n/a
Summary:
Ordinance 28-O-13 is a text amendment to Section 2-12-1 of the Evanston City Code of
2012, as amended, that assigns a four year term of service for members of the
Americans with Disabilities Act (ADA) Advisory Board. If adopted, this ordinance also
permits the mayor to reappoint ADA Advisory Board members to a second term.
Currently, Section 2-12-1 does not state how long board member terms are to last;
however, this amendment establishes a definite term.
Legislative History:
In November 2012, the Evanston City Council adopted Ordinance 111-O-12 creating
the ADA Advisory Board.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachment:
Ordinance 28-O-13
Memorandum
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1/28/2013
28-O-13
AN ORDINANCE
Amending City Code Title 2, Chapter 12, Section 1,
Adding a Term of Appointment for ADA Advisory Board Members
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 2, Chapter 12, Section 1 of the Evanston City Code of
2012, as amended (the “City Code”), is hereby further amended to read as follows:
2-12-1: ESTABLISHMENT:
There is hereby established the Americans with Disabilities Act (“ADA”) Advisory Board,
hereafter called the ADA Advisory Board. Said Board shall consist of nine (9) members
appointed by the Mayor with the advice and consent of the City Council, provided that
four (4) members shall be appointed from the community at large, and one (1) member
or representative from each of the following five (5) commissions or boards shall be
appointed: Commission on Aging; Human Relations Commission; Plan Commission;
Parks and Recreation Board; and Library Board. Board members shall serve terms of
four (4) years or until their respective successors are appointed and qualified, and
members may be reappointed for an additional term. In making such appointments, the
Mayor shall consider knowledge and familiarity with needs and issues concerning
people with disabilities, practical experience in Evanston and elsewhere serving or
assisting people with disabilities, practical experience in dealing with the sources of
assistance for and resources available to people with disabilities, and knowledge and
familiarity with the ADA and similar laws and regulations. Associate members may be
added to the Board as necessary.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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28-O-13
~2~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of March 11, 2013 Item H3
Business of the City by Motion: Ten Thousand Ripples Public Art/Peace Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Human Services Committee
From: Public Art Committee
CC: Douglas J. Gaynor, Parks, Recreation and Community Services Director
Jeff Cory, Cultural Arts/Arts Council Director
Subject: Approval of Ten Thousand Ripples Public Art/Peace Project
Date: March 5, 2013
Recommended Action:
Human Services Committee and Public Art Committee members recommend City
Council approval of Ten Thousand Ripples, a public art/peace project organized by
Evanston artist Indira Freitas Johnson in conjunction with the nonprofit organization
Changing Worlds.
Funding Source:
Funding will be provided by the artist and Changing Worlds, with additional support
provided by the Friends of the Arts Fund at the Evanston Community Foundation, the
Illinois Arts Council, other Chicago-area foundations, and individual donations. No City
funding will be utilized for this project.
Summary:
Ten Thousand Ripples is a collaborative public art, civic engagement, and peace project
that uses art as a catalyst to foster dialogue about peace and nonviolence and create
innovative solutions to address contemporary social issues. Through TTR, artists,
neighborhood leaders and residents are at the heart of community-driven planning and
public involvement efforts. At the center of TTR are 100 fiberglass and cement Buddha
heads designed by Indira Freitas Johnson and installed in sites in 10 Chicago area
neighborhoods. The locations were chosen by stakeholders in each community who are
also planning and implementing related artistic programming. Ten Buddha heads are
being installed in each of the following communities: Albany Park, Auburn Gresham,
Back of the Yards, Little Village, North Lawndale, Pilsen, Rogers Park, South Chicago,
Uptown, and Evanston, which is the only community not located in the city of Chicago.
Memorandum
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Page 2 of 2
An Evanston working group was assembled in fall 2012 to coordinate the Evanston
aspect of this project. A survey was posted on the City web site to obtain public input
on the location of the 10 Buddha heads that are proposed to be installed in Evanston.
More than 150 responses were received, and the working group met in mid-February to
select sites for the sculptures. The following Evanston locations are proposed: Dawes
Park (northwest edge of lagoon), Downtown (at southern tip of median triangle to the
south of Sherman and Davis), Evanston Township High School, Grey Park (along Ridge
Ave,), Howard Street (at Callan Ave.), James Park (near parking lot adjacent to hill),
Kingsley School, Northwestern University (near Chicago Ave. and Sheridan Rd.),
Oakton School, and Twiggs Park (Simpson St. at Dodge Ave.).
Five of the Buddha heads will be on temporary display from late March through June,
2013. The other five heads would be permanently installed. The working group will
meet to make a recommendation on which of the five sculptures should remain
permanently after installation. Community residency projects tied to a theme of
peaceful communities will be held at the above three sites during the spring public
display period: Evanston Art Center will coordinate an event at Twiggs Park, Open
Studio Project will coordinate an event at Grey Park, and an event will be organized by
teachers and administrators at ETHS. The five temporary sculptures will be removed in
July 2013, when a culminating exhibition will be presented at a Loyola University gallery
in Chicago.
Legislative History:
2/12/13 the Public Art Committee recommended approval; 2/19/13 the Evanston Arts
Council recommended approval; 3/4/13 the Human Services Committee recommended
approval.
-------------------------------------------------------------------------------------
Attachments:
Fact Sheet
Press Release
Project Introduction
Artist Statement
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For City Council meeting of March 11, 2013 Item O1
Resolution 1-R-13: TIF Construction Grant for 623-6271/2 Howard with Peckish One
For Action
To: Honorable Mayor and Members of the City Council
From: Steve Griffin, Community & Economic Development Director
Johanna Nyden, Economic Development Coordinator
Subject: Resolution 1-R-13 Authorizing TIF Construction Grant Agreement with
Peckish One LLC for 623-627 ½ Howard Street
Date: March 1, 2013
Recommended Action:
The Economic Development Committee and staff recommend City Council approval of
Resolution 1-R-13, “Authorizing the City Manager to Negotiate a TIF Construction Grant
Agreement with Peckish One, LLC for Improvements to City Property Located at 623-
627½ Howard Street” for an amount not to exceed $200,000.
This agenda item is associated with Ordinance 9-O-13, which appears as Agenda Item
A14 for action on this agenda.
Funding Source:
Funding is provided by the Howard-Ridge Tax Increment Financing (TIF) District. At the
December 12, 2011 City Council meeting, Resolution 79-R-11 was approved
authorizing the reimbursement of project expenditures up to $13,828,000 in General
Obligation Bonds. Of the total amount, $900,000 was included to address proposed
development costs in the Howard-Ridge TIF district. Approximately $200,000 of the total
amount for the Howard-Ridge TIF district was approved for work associated with
rehabilitation of this property.
Summary:
The City purchased the property located at 623-627 ½ Howard Street in October 2011
for $475,000 using Economic Development Funds. The Economic Development fund is
repaid annually by the Howard/Ridge Tax Increment Financing (TIF) district in the
amount of $47,500 for 10 years. Since acquisition of the property, the City has worked
to identify a single user for the one-story commercial space. The owners of Peckish
One, LLC, Jamie and Debbie Evans have extensive experience working in the food
services industry. They have approached the City with interest in opening a restaurant
with a brewery on Howard Street.
Memorandum
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Peckish One, LLC has developed a business plan and proposed floor plan for their
business (attached to this memorandum). The restaurant will require substantial
rehabilitation of the current commercial space to create a single commercial space as
well as upgrade and improve building components. Based on the initial floor plan, a
basic scope of work has been developed for this project. Within the scope of work,
there are a number of items associated with the delivery of a “vanilla box” to a
commercial tenant. Included in these “vanilla box” items are the demolition of existing
demising walls, replacement of older single pane windows and frames, installation of
new doors, appropriate heating and cooling systems (currently none of the individual
spaces have air conditioning and each space is individually heated), appropriate
electrical service for a commercial use, and other general repairs that are typically
expected from landlords.
Peckish One, LLC proposes to complete the “vanilla box” items in conjunction with the
work associated with remodeling the interior commercial space for their restaurant.
Staff recommends that the City will provide no more than $200,000 for work associated
with rehabilitation of this space for the “vanilla box” items. Only items that are deemed
eligible for reimbursement through a TIF district will be included in this agreement.
Peckish One, LLC will be responsible for submitting appropriate plan documents and
obtaining permits for this project. Prior to commencing work, evidence that at least
three estimates for the proposed scope of work has been obtained must be furnished to
Economic Development Division staff. Of these estimates, at least one must be from an
Evanston-based contractor. Following the completion of this project in order to obtain
payment for the “vanilla box” items, owners of Peckish One would have to submit the
following to the City:
1) Itemized invoices for all work completed for the commercial space.
2) Inspection reports and associated documentation stating that the work has
been completed according to required building code.
Currently before the City Council is the consideration of a lease-to-own agreement for
this property by Peckish. It is anticipated that the City would recover any funds
expended to rehabilitate the building through the ultimate purchase of the property by
Peckish. Under this agreement, at the end of the fourth year of the lease term, the
owners would have an opportunity to exercise an option to purchase the property for an
agreed-upon purchase price. The proposed purchase price is $675,000 as outlined in
the commercial lease-to-own agreement. This price includes the City’s original
purchase price of the property ($475,000) and the cost of the City’s improvements for
the “vanilla box” ($200,000). Additionally conceived in the agreement is a reduction in
the purchase price in the amount of $50,000 if Peckish is able to meet all deadlines for
project completion (December 1, 2013) and pays rent in full and on time. In the event
that the property appraises at a value less than this contemplated purchase price at the
time a decision to purchase is made, the owners have the ability to renegotiate the
purchase price. However, the reduction in purchase price by $50,000 cannot be
exercised.
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Legislative History:
This item was considered at the February 27, 2013 meeting of the Economic
Development Committee. It was recommended for approval to City Council by a
unanimous vote (10-0).
Attachments:
Resolution 1-R-13
TIF Construction Grant Agreement
Copy of Business Plan for Peckish
Copy of Proposed Items for Rehabilitation
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3/5/2013
1-R-13
A RESOLUTION
Authorizing the City Manager to Negotiate a TIF Construction Grant
Agreement with Peckish One, LLC for Improvements to
City Property located at 623-627 1/2 Howard Street
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”), is a
home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and
WHEREAS, pursuant to Ordinances 8-O-92, 09-O-92, and 10-O-92,
adopted April 27, 1992 in connection with the Howard Ridge Tax Increment
Redevelopment Project Area (the “Redevelopment Project Area”), the City Council of
the City Evanston (the “City”) adopted the Howard Ridge Tax Increment Area
Redevelopment Plan and related redevelopment projects, designated the
Redevelopment Project Area, and authorized tax increment finance pursuant to the Tax
Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as
supplemented and amended, including the predecessor Act thereof (the “TIF Act”); and
WHEREAS, the City of Evanston owns certain real property known as
623-627 1/2 Howard Street, Evanston, Illinois (the “Property”), which is improved with
a single story commercial building; and
WHEREAS, the Property is within the Redevelopment Project Area and
the City seeks to have the Property renovated partly with TIF funds; and
WHEREAS, Peckish One, LLC would like to lease the Property and
renovate the Property with available TIF funds,
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1-R-13
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NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to
execute a TIF Construction Grant agreement (“Agreement”) between the City and
Peckish One, LLC, an Illinois limited liability company, attached hereto as Exhibit “1”
and incorporated herein by reference is the Agreement.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 1-R-13 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
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1-R-13
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EXHIBIT 1
TIF GRANT AGREEMENT
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TIF CONSTRUCTION GRANT AGREEMENT
THIS TIF CONSTRUCTION GRANT AGREEMENT (the “Agreement”) is entered
into on this ___ day of ________, 2013 (“Effective Date”), by and between the City of
Evanston, an Illinois home rule municipality, (“City”), and Peckish One, LLC, an Illinois
limited liability company (“Peckish One”), regarding the renovation and occupation of
City property located at 623-627 1/2 Howard Street, Evanston, Illinois, legally described
in Exhibit “A”, which is attached hereto and incorporated he rein by reference
(“Property”). The City and Peckish One shall be referred to herein collectively as the
“Parties”.
RECITALS
WHEREAS, the City desires to foster local businesses and jobs as part of its
economic revitalization efforts throughout Evanston and in accord with the TIF
Guidelines, as defined herein; and
WHEREAS, the City Property is improved with a one-story commercial building
and the City seeks to renovate the Property with TIF grant funds and in accordance
with a commercial lease and option agreement between Parties, the term of which are
is incorporated herein by reference (“Commercial Lease and Option Agreement”); and
WHEREAS, the City has authorized Economic Development Division Staff to
manage and administer this Agreement on behalf of the City including, without
limitation, authorizing the City Manager to execute this Agreement with Peckish One,
thereby establishing the terms, conditions, and requirements for participation in this
Agreement in accordance with TIF Guidelines; and
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated herein by reference, and the mutual obligations of the parties as herein
expressed, the City and Peckish One agree as follows:
AGREEMENT
I. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to
the intended meaning or scope of the terms set forth below will be resolved solely by
the City through its designated representative.
a. “Completion Date” means the date that the contractor has finished the Project
pursuant to the plans approved by City Council, the City Manager or his/her
designee, and to the satisfaction of Peckish One, as evidenced by final payment
to the contractor.
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b. “Director” means the City’s Director of Community & Economic Development,
who is responsible for managing and administering this Agreement on behalf of
the City.
c. “Grant” means the total amount of the City’s grant of TIF monies to Peckish One
for purposes of funding TIF eligible activities of the Project, which shall not
exceed Two Hundred Thousand Dollars ($200,000.00) and shall only be for
approved improvements the amount approved by City Council.
d. “Project” means the improvements on the Property as proposed by Peckish One
and approved by the City Council. Specifically, Peckish One desires to renovate
the Property to make it suitable for use as a restaurant and brewery
establishment by using TIF funds for said renovation.
e. “TIF Eligible Activities” means activities determined to be eligible for payment
from the City’s TIF fund under the guidelines of the Illinois Tax Increment
Allocation Redevelopment Act, 65 ILCS 5/11-74.4 et seq., as amended.
f. “TIF Guidelines” means the regulations found in the Illinois Tax Increment
Allocation Redevelopment Act, 65 ILCS 5/11-74.4 et seq., as amended. All terms
not defined herein shall have the meanings set forth in the TIF Guidelines.
g. “Total Allowable Expenses” means the actual costs incurred, paid for, and
documented by Peckish One and approved by the Director or his/her designee
for the proper performance of the improvement work required by the plans and
specifications and/or architectural/design renderings for the Project. Such
allowable expenses must be TIF Eligible Activities.
h. ”Total Project Expenditure” means the total actual Project costs incurred by
and paid for by the City, up to the amount of the Grant, and then payments made
by Peckish One after the amount of the Grant has been spent, which includes all
costs of construction, materials, & supplies.
i. “Vanilla Box Improvements” means the improvements necessary to bring the
Property up to all building Code standards and other basic improvements to bring
the Property towards Peckish One’s future use of the Property and the Grant will
fund said improvements up to the amount of the Grant and TIF Eligible Activities.
Attached as Exhibit “B” is the cost estimate for the Vanilla Box Improvements, but
is not entire cost estimate for the Project.
II. TERMS OF GRANT
a. City shall disburse funds in the principal amount of the Grant not to exceed Two
Hundred Thousand Dollars ($200,000) from the City’s Howard Ridge TIF Fund
for improvements that are approved for funding for the Project.
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b. The Grant by the City pursuant to this Agreement constitutes a 1-year grant to
Peckish One, until the tenant improvements for the Project are fully completed as
described herein. If the Total Project Expenditures are greater than Two
Hundred Thousand Dollars ($200,000.00), Peckish One shall be solely
responsible for any payments to the contractor or subcontractors above the
Grant fund amount. If any project costs are determined to not be TIF Eligible
Activities, Peckish One must submit payment at its own expense and Grant funds
may not be used and Peckish One shall receive no reimbursement from the City
for non-TIF Eligible Activities.
c. The City shall be invoiced directly by the contractors and subcontractors for
payment. The Director or his designee shall review the invoices to ensure that
the invoice charges are TIF Eligible Activities prior to payment. As currently
proposed, the activities planned by Peckish One would qualify as TIF Eligible
Activities. The Director or his designee shall promptly respond to the submission
of any invoices and shall not withhold unreasonably any designation of TIF
Eligible Activities.
III. PECKISH ONE’S RESPONSIBILITIES
a. Peckish One shall provide a list of all construction activities to the City prior to
commencement of work to verify that the project costs are TIF Eligible Activities.
Of those activities it will be determined which are eligible expenses for payment
by the City and are TIF-Eligible Activities.
b. Peckish One shall comply with all terms and conditions of this Agreement and all
applicable requirements of Federal, Illinois and City of Evanston law, including
but not limited to paying contractors and subcontractors Illinois Prevailing wages ,
if applicable
c. Peckish One shall ensure that all work done on the Project and paid for with
Grant funds are TIF Eligible Activities. The City will separately evaluate whether
the project costs are TIF Eligible Activities.
d. Peckish One shall obtain and submit all required certificates of insurance, as set
forth herein, to the City Manager or his/her designee within a period of seven (7)
days following the execution of this Agreement.
e. Peckish One shall be responsible for hiring licensed contractors to complete the
Project. The Director or his/her designee may require submission of proof of the
State License issued to the selected contractors.
f. Peckish One shall be responsible for contacting the Director or his/her designee
to obtain all City and other approvals and/or permits required for construction and
completion of the Project.
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g. Peckish One shall be fully responsible for managing, monitoring, and scheduling
the construction of the Project, for ensuring compliance with the payment of
prevailing wages, if applicable, and for ensuring that all improvements are
completed properly and in conformance with the approved project.
h. Peckish One shall make a good faith effort to use Evanston-based businesses as
frequently as is financially feasible when purchasing supplies and/or hiring
subcontractors and administrative services providers for the Project. Peckish
One shall obtain three (3) estimates for the scope of work for the Tenant
Improvements and one (1) estimate must be obtained from an Evanston-based
contractor.
i. Upon completion of the Project, Peckish One shall notify the Director and request
inspection of the Project by the Director or his/her designee(s).
j. After completion of the Project, Peckish One shall submit to the Director or
his/her designee a report that includes the following:
i. Letter indicating the Project is completed and the Total Cost Expenditures
for the Project;
ii. All contractor invoices detailing the specific tasks completed in
accordance with approved Project;
iii. Unconditional lien releases; and
iv. Any additional material reasonably requested by the Director or his/her
designee.
k. Peckish One shall maintain the Property in compliance with all applicable
provisions of the Evanston City Code of 2012, as amended.
l. Peckish One shall not be more than one hundred twenty (120) days in arrears
with regards to any City utility and/or service bills.
IV. THE CITY’S RESPONSIBILITIES
a. City shall use up to Two Hundred Thousand Dollars ($200,000.00) for the Grant
from the City’s Howard Ridge TIF Fund for the Project.
b. The Director or his/her designee shall review Peckish One’s contractors’ and
subcontractors’ sworn statements and accompanying documents, and, if said
documents meet all terms, conditions, and obligations under this Agreement and
the TIF Guidelines for Eligible Project Costs, the Director or his/her designee
shall, in the ordinary course of business, submit prompt payment to contractors
and subcontractors.
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c. Within a reasonable time after Peckish One notifies City of the completion of the
Project, the Director or his/her designee shall inspect the improvements to
ensure they were completed in accordance with approved Project and its
guidelines.
V. TIME OF PERFORMANCE
Peckish One shall complete the Project the later of (i) six (6) months after receiving
any building permit related to the Project and (ii) November 1, 2013. Failure to
complete the Project within six (6) months will result in Peckish One’s breach of this
Agreement. Requests for additional time and extensions in Project completion time will
be granted, but only if submitted in writing prior to the expiration of the Agreement.
VI. INSURANCE
a. During the entire period in which work on the Project is performed, Peckish One
shall obtain and maintain in full force and effect during said period the following
insurance policies: (i) Comprehensive General Liability Insurance in a general
aggregate amount of not less than $1,000,000, $1,000,000 Products and
Completed Operations Aggregate, and $1,000,000 for each occurrence.
b. All insurance policies shall name the City of Evanston, and their respective
elected officials, officers, employees, agents, and representatives as additional
insureds.
c. All deductibles on any policy shall be the responsibility of the primary holder of
such policy and shall not be the responsibility of the City.
d. Peckish One shall provide evidence of required insurance to the Director within
seven (7) days after execution of this Agreement.
VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION
a. Peckish One covenants and agrees for itself, its successors and its assigns to
the Project, or any part thereof, that it will not discriminate against any employee
or applicant for employment because of race, color, religion, sex, sexual
orientation, marital status, national origin or ancestry, or age or physical or
mental disabilities that do not impair ability to work, and further that it will
examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any such
underutilization within reason.
b. Peckish One agrees that if it hires additional employees in order to perform this
contract, or any portion hereof, it will determine the availability of minorities and
women in the area(s) from which it may reasonably recruit and it will hire for each
697 of 725
~6~
job classification for which employees are hired in such a way that minorities and
women are not underutilized while at the same time hiring the most qualified
applicants.
c. Peckish One agrees that in all solicitations or advertisements for employees
placed by it or on its behalf, it will state that all applicants will be afforded equal
opportunity without discrimination because of race, color, religion, sex, sexual
orientation, marital status, national origin, ancestry, or disability.
VIII. NO AGENCY CREATED
Peckish One and any contractor, supplier, vendor or any third party hired by Peckish
One to complete the Project are not agents of the City. Any provisions of this
Agreement that may appear to give the City any right to direct Peckish One concerning
the details of the obligations under this Agreement, or to exercise any control over such
obligations, shall mean only that Peckish One shall follow the direction of the City
concerning the end results of the obligations.
IX. OWNERSHIP OF DOCUMENTS
All documents prepared and submitted to the City pursuant to this Agreement (including
any duplicate copies) shall be the property of the City. The City’s ownership of these
documents includes use of, reproduction or reuse of and all incidental rights thereto.
However, the City agrees not to disclose the blueprints or design elements that Peckish
One uses for the Project with any competitor or representative of a competitor of
Peckish One through a Freedom of Information Act (5 ILCS 140/1 et seq.) request.
X. INDEMNIFICATION AND HOLD HARMLESS
To the maximum extent permitted by law, Peckish One agrees to and shall defend,
indemnify and hold harmless the City, and its respective officers, officials, employees,
contractors and agents from and against all claims, liability, loss, damage, costs or
expenses (including expert witness fees, reasonable attorneys’ fees, and court costs)
arising from or as a result of the death of any person or any accident, injury, loss or
damage whatsoever caused to any person or property resulting or arising from or in any
way connected with the following, provided Peckish One shall not be responsible for
(and such indemnity shall not apply to) any negligence or willful misconduct of the City,
or its respective officers, officials, active employees, contractors or agents:
a. The development, construction, marketing, use or operation of the Property by
Peckish One, its officers, contractors, subcontractors, agents, employees or
other persons acting on Peckish One’s behalf (“Indemnifying Parties”);
b. The displacement or relocation of any person from the Property as the result of
the development of the Project on the Property by the Indemnifying Parties;
provided, however, that the City and not Peckish One shall be solely responsible
698 of 725
~7~
for terminating any lease and/or the eviction of any individual or business
currently inhabiting the Property.
c. Any plans or designs for the Project prepared by or on behalf of Peckish One
including, without limitation, any errors or omissions with respect to said
documents;
d. Any loss or damage to the City resulting from any inaccuracy in or breach of any
representation or warranty of Peckish One, or resulting from any breach or
default by Peckish One, under this Agreement; and
e. Any and all actions, claims, damages, injuries, challenges and/or costs or
liabilities arising from the approval of any and all entitlements or permits for the
improvements by the City, and their respective officers, officials, employees,
contractors or agents.
The foregoing indemnity shall continue to remain in effect after the Completion Date or
after the earlier termination of this Agreement, as the case may be.
XI. DUTY TO DEFEND
Peckish One further agrees that the hold harmless agreement in Article X, and the duty
to defend the City, and their respective officers, officials, employees, contractors and
agents, require Peckish One to pay any costs that the City may incur which are
associated with enforcing the hold harmless provisions, and defending any claims
arising from obligations or services under this Agreement except for any willful
misconduct of the City, or its respective officers, officials, representatives, active
employees, contractors or agents.
XII. COMPLIANCE WITH LAW
Peckish One agrees to comply with all the requirements now or hereafter in force, of all
municipal, county, state and federal authorities, pertaining to the development and use
of the Property and construction of the Project, as well as operations conducted on the
Property. The Director or his/her designee will not issue any Grant to the Peckish One if
there is in violation of any law, ordinance, code, regulation, or permit. The City agrees to
cooperate and assist Peckish One in such compliance if the assistance of the City is
required.
XIII. TERMINATION
If Peckish One shall fail to cure any Event of Default upon notice and within the time for
cure provided for herein, the City may, by written notice to the Peckish One, terminate
this Agreement. Such termination shall trigger the “Repayment of Loan” defined herein.
Peckish One may not terminate this Agreement without the express written consent of
the City.
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XIV. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by
(i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or
(iii) reputable same-day or overnight delivery service that provides a receipt showing
date and time of delivery, addressed to the following parties, or to such other address
as any party may, from time to time, designate in writing in the manner as provided
herein:
To City: City of Evanston
Director of Community & Economic Development
2100 Ridge Avenue
Evanston, IL 60201
Telephone: 847.448.8100
With a copy to: City of Evanston
Attn: Corporation Counsel, W. Grant Farrar
2100 Ridge Avenue, Room 4400
Evanston, IL 60201
Telephone: 847.866.2937
To Peckish One: Peckish One, LLC
1028 Ashland
Evanston, Illinois 60202
Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall
be deemed received on the third day from the date it is postmarked if delivered by
registered or certified mail.
XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION
a. Notice of Default.
In the event of failure by either party hereto substantially to perform any material
term or provision of this Agreement, the non-defaulting party shall have those
rights and remedies provided herein, provided that such non-defaulting party has
first provided to the defaulting party a written notice of default in the manner
required herein identifying with specificity the nature of the alleged default and
the manner in which said default may be satisfactorily be cured.
b. Cure of Default
Upon the receipt of the notice of default, the alleged defaulting party shall
promptly commence to cure, correct, or remedy such default within 90 days and
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shall continuously and diligently prosecute such cure, correction or remedy to
completion.
c. City Remedies; Repayment of Loan.
In the event of a material default by Peckish One of the terms of this Agreement
that has not been cured within the time frame set forth in Paragraph b above, the
City, at its option, may terminate this Agreement or may institute legal action in
law or in equity to cure, correct, or remedy such default, enjoin any threatened or
attempted violation, or enforce the terms of this Agreement. In the event of a
default by Peckish One that occurs after the City has disbursed any Grant funds,
the total of such disbursement(s), plus any accrued interest, shall become
immediately due and payable. All payments shall be first credited to accrued
interest, next to costs, charges, and fees which may be owing from time to time,
and then to principal. All payment shall be made in lawful money of the United
States. Payments shall be made to City at the address set forth in Article X
herein or at such other address as City may direct pursuant to notice delivered to
Peckish One in accordance with Article XIV.
d. Peckish One’s Exclusive Remedies.
The parties acknowledge that the City would not have entered into this
Agreement if it were to be liable in damages under, or with respect to, this
Agreement or any of the matters referred to herein, including the Project, except
as provided in this Article. Accordingly, Peckish One shall not be entitled to
damages or monetary relief for any breach of this Agreement by the City or
arising out of or connected with any dispute, controversy, or issue between
Peckish One and the City regarding this Agreement or any of the matters
referred to herein, the parties agreeing that declaratory and injunctive relief,
mandate, and specific performance shall be Peckish One’s sole and exclusive
judicial remedies except for any willful misconduct of the City, or its respective
officers, officials, representatives, active employees, contractors or agents.
XVI. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law
shall govern the interpretation and enforcement of this Agreement.
XVII. CONFLICT OF INTEREST
a. No member, official, or employee of the City shall have any personal interest,
direct or indirect, in this Agreement, nor shall any such member, official, or
employee participate in any decision relating to the Agreement which affects his
personal interests or the interests of any corporation, partnership, or association
in which he/she is, directly or indirectly, interested.
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b. Peckish One warrants that it has not paid or given, and will not pay or give, any
third person any money or other consideration for obtaining this Agreement.
XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No member, official, agent, legal counsel or employee of the City shall be personally
liable to the Peckish One, or any successor in interest in the event of any default or
breach by the City or for any amount which may become due to Peckish One or
successor or on any obligation under the terms of this Agreement unless such person
shall have acted outside the scope of his or her employment responsibilities.
XIX. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their
respective heirs, legal representatives, successors and assigns.
XX. AUTHORITY TO SIGN
Peckish One hereby represents that the persons executing this Agreement on behalf of
Peckish One have full authority to do so and to bind Peckish One to perform pursuant to
the terms and conditions of this Agreement.
XXI. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and
when the executed signature pages are combined, shall constitute one single
instrument.
XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS
a. This Agreement and the Exhibits and references incorporated into this
Agreement express all understandings of the parties concerning the matters
covered in this Agreement. This Agreement integrates all of the terms and
conditions mentioned herein or incidental hereto, and supersedes all negotiations
or previous agreements between the parties with respect to all or any part of the
subject matter hereof.
b. All waivers of the provisions of this Agreement must be in writing and signed by
the appropriate authorities of the City or the Peckish One, and all amendments
hereto must be in writing and signed by the appropriate authorities of the City
and the Peckish One.
XXIII. NON-ASSIGNMENT
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Peckish One shall not assign the obligations under this Agreement, nor any monies due
or to become due, without the City’s prior written approval, and Peckish One and
Peckish One’s proposed assignee’s execution of an assignment and assumption
agreement in a form approved by the City. Any assignment in violation of this paragraph
is grounds for breach of this Agreement, at the sole discretion of the City Manager. In
no event shall any putative assignment create a contractual relationship between the
City and any putative assignee.
XXIV. NO WAIVER
No failure of either the City or Peckish One to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise
any right or remedy consequent upon a breach of any covenant, term, or condition of
this Agreement, shall constitute a waiver of any such breach or of such covenant, term
or condition. No waiver of any breach shall affect or alter this Agreement, and each and
every covenant, condition, and term hereof shall continue in full force and effect.
XXV. REPRESENTATIONS AND WARRANTIES BY THE CITY
The City represents and warrants that (i) it has good and sole title to the Property, (ii)
there are no liens existing against the title as of the date of the execution of this
Agreement, (iii) that if any liens are placed against the Property which are not caused by
Peckish One and are for actions that occurred prior to the execution of this Agreement,
the City will undertake good faiths effort to have those liens removed and (iv) the TIF
financing is available and appropriate for this Project and the City will make every effort
to have the financing as a TIF Project approved.
XXVI. RIGHT TO INSPECTION
Notwithstanding any other provision of this Agreement, Peckish One shall have the right
to inspect the Property for a period of seven (7) days following the execution of this
Agreement. If, as a result of the inspection, Peckish One is advised and determines that
the cost of bringing the Property up to all applicable use and building Codes exceeds
Two Hundred Thousand Dollars ($200,000), then Peckish One shall have the right to
terminate this Agreement by written notice to the City within fourteen (14) days of t he
execution of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
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~12~
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date first
written above.
THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: _________________________________
Its: City Manager, Wally Bobkiewicz
PECKISH ONE LLC,
an Illinois limited liability company
By: _________________________________
Its: Manager, Jamie Evans
By: _________________________________
Its: Manager, Debbie Mussell Evans
ATTACHMENT:
Exhibit A – Legal Description of Property
Return this form to:
City of Evanston
Director Community & Economic Development
2100 Ridge Avenue
Evanston, IL 60201
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Exhibit A
LEGAL DESCRIPTION OF PROPERTY
LOTS 7, 8 AND 9 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A
SUBDIVISION OF THE SOUTH 6.25 FEET CHAINS (412 ½ FEET) OF THAT PART
OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST
OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY OF
THE CHICAGO AND NORTH WESTERN RAILROAD COMPANY, IN COOK COUNTY,
ILLINOIS.
Common Address: 623-627 1/2 Howard Street, Evanston, Illinois
PIN: 11-30-209-025-0000
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EXHIBIT B
VANILLA BOX COST ESTIMATE
706 of 725
Prepared by:
For:EVANSTON, IL
1 QUANTITY UNIT COST
a. Exterior Brick, Window, & Door Renovations 280 lf $75.00 $21,000.00
b. New Signage Allowance $4,000.00 $4,000.00
Subtotal $25,000.00
2
a. Asbestos Abatement Allowance $20,000.00 $20,000.00
b. Interior Demolition 4,278 sf $4.00 $17,112.00
c. New Interior Remodeling - Drywall & Floor Repairs,
prime paint coat
3,955 sf $25.00 $98,875.00
d. New Interior Remodeling - Toilets 323 sf $165.00 $53,295.00
e. Misc. Patching & Repairs Allowance $5,000.00
Subtotal $194,282.00
3
a. Service Entrance: new 400 A 120/208 overhead
b. New Subpanel: 200A 120/208V
c. New Fire Alarm System
d. HVAC connections
e. General Lighting (minimal lighting, exterior
decorative lights, sign connection)
Allowance $80,000.00
Subtotal $80,000.00
4
a. (2) 7.5 ton RTU's
b. (1) 5.0 ton RTU
c. (1) 4.0 ton RTU
d. (1) Make up air unit (approx. 6,000 cfm)
e. (1) 6400 cfm Kitchen Exhaust (incl. black iron)
f. (1) 750 cfm Dishwasher Exhaust
g. (3) small Toilet Room Exhausts
h. (3) 3 KW Cabinet Wall Heaters
i. Natural gas piping for HVAC & Kitchen equipment
Allowance $125,000.00
Subtotal $125,000.00
CONSTRUCTION SUBTOTAL $424,282.00
5
a. Architectural/Engineering Fee 8.5%$36,063.97
b. Construction Permits & Fees 1.5%$6,364.23
c. General Contractor Overhead & Profit 10.0%$42,428.20
d. General Conditions 6.0%$25,456.92
e Legal Fees Allowance $10,000.00
Subtotal $120,313.32
PRELIMINARY CONSTRUCTION BUDGET TOTAL $544,595.32
PeckishOne LLC
623-627 1/2 W. HOWARD STREET
February 18, 2013
Preliminary Project Construction Budget
Base Cost (Vanilla Box)
PROPOSED RESTAURANT
PERMITS & FEES
INTERIOR CONSTRUCTION:
Electrical
HVAC
SITE DEVELOPMENT & EXTERIOR
Douglas E. Lasch, AIA - Faith Environ Studio
/2013 PAGE 1 of 1707 of 725
623 Howard-
Brewery/Bar/Restaurant
Peckish One, LLC
Strategic Business and Marketing Plan
708 of 725
Peckish One LLC
2
1.0 Executive Summary
The purpose of this business plan lay out the development of a new restaurant and
brewery, referred to for the time being as Peckish One LLC. Peckish One LLC (“the
Company”) is an Evanston based corporation that will develop a restaurant and
microbrewery that will feature craft beers, cocktails and fresh, organic, farm to table
food. The Company was founded by Deborah & Jamie Evans in 2013.
1.1 The Restaurant & Brewery
Peckish One LLC intends to open an owner-operated restaurant and brewery at the
location of 623 Howard St. that will serve a variety of clientele from both Evanston and
Rogers Park. We intend to create a warm and inviting atmosphere that will appeal to a
wide demographic and will establish ourselves as a neighborhood hangout as well as a
destination location.
We are very excited to be apart of this project that can bring a buzz to this underserved
area, bringing great, affordable food and drink and creating a new meeting place. Having
lived in Evanston and worked in local restaurants since 1997, we are confident that we
can bring exactly what is needed to this demographic, and that the timing and location for
this project are perfect. In addition to our experience in Evanston, we are partners at a
Wine Shop and European Import Grocer just over the border in Rogers Park, so we feel
we are well attuned to the needs and desires of the people living in the surrounding area
as well. On top of providing quality food, house brewed beers, as well as other local and
organic products, we hope to feature unique and diverse music acts as well as other
special events to draw people into the up and coming Howard Street District.
We plan to be open for dinner through the weekdays, as well as brunch/lunch/dinner on
the weekends. We also hope to eventually if demand allows be open for lunch during the
weekdays. In addition we will have a private dining room that can be adjoined to our
dining room or separated for special events, or live music.
We plan to serve a variety of fresh and smoked meat, chicken, and fish dishes along with
a selection of homemade salads, sandwiches, and other entrees. We will also tap into
local, organic, and seasonal products, when available, to create dishes that pair perfectly
with craft beers including our own brew, and domestic and international wines. In
addition to serving delicious and unique food offerings paired with on site beverages we
also intend to sell our craft beers for off site consumption through distribution as well as
on site through the brewery.
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1.2 Financing
The city of Evanston will put forward $200,000 in Tax increment financing funds toward
the rehabilitation of the building up to standard code, including but not limited to HVAC,
plumbing, electrical work, etc.
Financing
Equity Contributions
Management Investment $50,000.00
TIF FUND $200,000.00
Brew Fund (investment) $50,000.00
Total Equity Financing $300,000.00
Banks and Lenders
Banks and Lenders $200,000.00
Total Debt Financing $200,000.00
Total Financing $500,000.00
Jamie and Debbie Evans are seeking to raise $200,000 from as a bank loan. The interest
rate and loan agreement are to be further discussed during negotiation. This financing
will be used for the following:
Development and decor of the Company’s Restaurant location.
Financing for the first six months of operation.
Capital to purchase kitchen equipment, tables, chairs and other FF&E.
Working capital
Jamie and Debbie Evans will contribute $50,000 to the venture as a loan.
Jeanne Stiles and Tom Fogarty will contribute $50,000 as an investment.
1.3 Mission Statement
The mission of Peckish One LLC is to provide customers with an inviting service,
outstanding line of fresh, farm to table cuisine dishes, and a diverse craft beer wine and
cocktail list that appeal to the diverse nature of Evanston as whole while concurrently
remaining within the letter of the law regarding the sale of food and alcohol in the State
of Illinois.
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1.4 Management Team
The founders of Peckish One LLC are Debbie and Jamie Evans.
Debbie and Jamie, between the two of them, have more than 30 years of experience in the
food service industry both from a staff and also an ownership point of view.
Joining them as management will be India Mussell-McKay who has worked in the bar
and restaurant industry for 8 years. Between the three managers and an additional part
time manager, they will use their expertise, and will be able to bring the operations of the
business to profitability within its first year of operations.
1.5 Sales Forecasts
Peckish One LLC expects a strong rate of growth at the start of operations. Below are the
projected financials over the next three years.
TOTAL SALES TOTAL EXPENSE TAXES NET INCOME
Year 1 1,278,983 1,013,211 132,119 133,653
Year 2 1,478,594 1,171,342 152,738 154,513
Year 3 1,709,358 1,380,373 165,497 163,488
2.0 Company and Financing Summary
2.1 Registered Name and Corporate Structure
Peckish One LLC, Inc. The Company is registered as a corporation in the State of
Illinois.
2.2 Required Funds
At this time, the Peckish One LLC requires $495,532 of debt funds. Below is a
breakdown of how these funds will be used:
Projected Startup Costs
Business Startup Year 2013
Initial Lease Payments and Deposits N/A
Working Capital $30,000
FF&E $65,000
Leasehold Improvements $329,656
Security Deposits $5,500
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Insurance $20,000
Kitchen Equipment $26,000
Marketing Budget $5,000
Miscellaneous and Unforeseen Costs $10,000
Licenses and Permits $4,376
Total Startup Costs $495,532
2.3 Investor Equity
Jeanne Stiles and Tom Fogarty will provide investor equity for the creation of the
microbrewery. Financials to follow.
2.4 Management Equity
Debbie & Jamie Evans own 100% of the Peckish One LLC, Inc.
3.0 Restaurant Products
Below is a description of the products offered by the restaurant and brewery.
3.1 Globally Fresh Dishes
As stated in the executive summary, the restaurant/brewery will offer diverse large and
small plates that pair well with our featured home brews, and a domestic & international
beers and wine list. We will feature simple and seasonal dishes, utilizing a focus on local
and organic produce when available. By using fresh ingredients according to their
seasonal availability we will be able to reduce the restaurants carbon footprint and
maintain clean and natural flavors within every plate. In addition, Peckish One LLC inc.
would utilize a smoker to prepare a variety of smoked meats and poultry.
Following is a sample set of items that could be on the menu but is not limited to:
Sample Menu Items:
The Plank (Choose 6)
o Items to choose from a variety of cheese, olives, and fruit
served with homemade crostini.
The Plate (Choose 4)
o Items chosen from a variety of cured and smoked meats,
pates, and pickles.
The Bowl (Choose 5)
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o Items chosen from a variety of ingredients like different
varieties of lettuce and other greens, vegetables, nuts,
beans, and cheese.
Soup du jour
o Utilizing fresh ingredients of the season and/or picks from
farmer’s market to create delectable soups to pair with
other foods, or to take to go on a rainy day
MEAT:
o Slow roasted Pork Belly Au Jus
o Honey Roast Ribs with Shaved Fennel Coleslaw
o Sausage Plate
o Egg in Toast with Pancetta
o Fried Ham hock, served with salted caramel and spicy
balsamic vinegar
SEAFOOD
o Smoked Salmon, Chips and Capers drizzled with a fresh
herb dressing
o Beer Pig Stout Mussels
o Pail of Shrimp with a Garlic and Basil Mayonnaise
o Seared Tuna with Wasabi Mayo
o Tuna wellington with a Honey Sesame Dressing (can opt to
do seasonal wellingtons--i.e. Beef, salmon etc.)
o Pan seared Scallops with a Pea Puree
POULTRY
o Confit of Duck salad with Blood Orange Slices
o King Island smoked cheddar mac and cheese with Duck
Confit
o Rosemary Roast Chicken on the bone with a Butternut
Squash Cream
o Coconut marinated Chicken with Cardamom Cream Sauce
o Oak Smoked half chicken with Smashed potatoes and
caramelized onions.
VEGETARIAN
o Kimchi Potato Cakes with a Plum Sauce
o Goat Cheese and Local Honeycomb with Herbed Toast
o Green Pea Risotto
o Oven Roasted Vegetables with Thyme and Honey
o Smashed Roasted Tomatoes on Toasted French bread with
Black Pepper
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DESSERTS
o Calvados Prunes with Lavender Honey
o Deep fried Jam Butty with Vanilla Bean Ice Cream
o Seasonal Fruit with Crème Fraiche and a Balsamic
Reduction
o Daily Fresh Baked Cupcakes
In addition to a sit down menu, we will feature an assortment of
prepackaged, and freshly made items to pick up and take to go.
Items to be featured could include but not limited to homemade
chocolates, homemade dressings, cheeses, olive oils, olives, and
other goods. Freshly made salads, sandwiches, and soups would be
available to cater to the quick grab and go crowd.
3.2 Internationally Focused Wine, Beer, and Cocktail List.
We plan to offer our patrons an expansive line of beverages both non-alcoholic and
alcoholic in nature, including a varied domestic and international beer and wine list that
will appeal across the diverse nature of both Evanston and Chicago residents and visitors.
Utilizing our extensive connections in the wine, beer and spirits industry we aim to pull
together an exceptional beverage program that still maintains affordability and quality
standards.
According to a study done by the Craft Brewers Association, while the overall sales of
beer have seen a decreased over the last three years, “Craft brewers saw a 15 percent
increase in retail sales and a volume increase of 13 percent in 2011, for a total barrel
increase of 1.3 million. The Brewers Association estimates the actual dollar sales figure
from craft brewers in 2011 was $8.7 billion, up from $7.6 billion in 2010.”
With the craft beer industry still booming, we hope to capture some of that interest by
featuring our house brewed selections of beers as well as intend to feature crowd-pleasing
local and other interesting craft domestic beers well as a selection of lesser-known
international beers.
In addition to beers, we will have a varied wine list will feature small as well as large
wineries with a highlight on some biodynamic and sustainable options as well. With an
emphasis on well-trained and informed staff, we hope to use the beer and wine list to
educate consumers on aspects of wine and beer that they may not have known before.
Craft beers
Biodynamic
Sustainable
Grower Wines
Small cocktail list
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4.0 Strategic and Market Analysis
4.1 Customer Profile
Evanston is a diverse city with a population of 74,846 (2010) made up of families,
students, and working professionals. Peckish One LLC would first and foremost cater to
working professionals and families both on the Evanston side of Howard, as well as the
Rogers Park/Chicago side, while also aiming to pull in destination customers from all
over the Chicagoland with our concept and quality food and drinks.
The restaurant’s average customer will be middle class man or woman living in our
targeted market of south and central Evanston, as well as Roger’s park. Common traits
among clients will include:
Median Age: 33
Median Income of $55,000
Lives or works within 10 miles from the location.
Will spend $15 to $35 per visit to the our location
4.2 Competition
The area, on both sides of Howard street, is presently underserved in respect of
independent restaurants with freshly prepared, healthy food, and Peckish One LLC will
address that need. Along Howard there is a plethora of fast food like options such as
Popeye’s, Buffalo Joe’s, and Mcdonald’s. As far as the general direct surrounding
neighborhood restaurants and bars that would be closest “competition” without being in
direct competition, the options are limited to Ward Eight, Tally Ho Pub, and Hop Haus.
-Tally Ho Pub is directly across the street from our location however does not overlap
with our business as they do not serve food, and the primary use of our space is restaurant
space.
-Hop Haus on Clark and Howard does have an extensive beer list, and does serve food
but does not brew their own beer, and with the influx of televisions serves more as a
sports bar.
-Ward Eight is directly next door to our location, and while there may be some overlap in
the ideal of bringing quality food and drink options to Howard Street we feel as though
their business model will actually support our plan and vice versa. We expect that
customers will enjoy the superb cocktails served at Ward Eight, and come to Peckish One
LLC for local beers and an excellent dinner or a snack.
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5.0 Marketing Plan
We intends to maintain an extensive but affordable marketing campaign that will ensure
maximum visibility for the business in its offset from downtown location utilizing word
of mouth within our extensive hospitality industry connections, social media, and print
and online advertising.
5.1 Marketing Objectives
Implement a local campaign with our targeted market via the use of flyers, social
media such as Facebook and twitter, local newspaper advertisements, and word of
mouth. In order to keep costs down we intend to lean on our connections for both
word of mouth as well as website design, public relations, and so forth.
5.2 Marketing Strategies
Creation of a unique and interesting logo to create a well-rounded brand image.
Business “coming soon” website & promotional materials throughout building
and leading up to opening to create interest and conversation.
In depth information and up to date web site and maintenance
Newspaper and other print media including suburban and city publications
Guerilla and underground marketing
Cohesive business cards, menus, signage, and other printed materials
5.3 Pricing
In order to stay competitive and remain relevant to our target demographic we will strive
to keep prices for both the menu and the bar affordable and reasonable. The average
ticket price per person will range from $15-$35 dollars depending on the combination of
items ordered. The mean price per category on the menus will be as follows:
Appetizers will be priced between $6-$8
Entrees will be priced between $10-$22
Desserts will be priced between $6-$8
Soups will be priced between $4-$6
Sandwiches will be priced between $8-$15
Salads will be priced between $6-$15
Both draft and bottled beers will be priced between $4-$8
Wines by the glass will be priced between $8-$14
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6.0 Organizational Plan and Personnel Summary
6.1 Corporate Organization
6.2 Organizational Budget
Personnel Plan - Yearly
Year 1 2 3
Senior Management $100,000 $100,000 $100,000
Manager $45,000 $45,000 $45,000
Wait Staff $15,080 $17,000 $18,500
Busing Staff $41,461 $42,900 $44,205
Kitchen $211,520 $220,151 $229,991
Total $413,062 $425,053 $437,699
Numbers of Personnel
Year 1 2 3
Senior Management 2 2 2
Manager (Full Time) 1 1 1
Manager (Part Time) 1 1 1
Wait Staff 10 10 10
Kitchen Staff 8 8 8
Bussing staff 4 4 4
Totals 26 26 26
Senior Management
Restaurant
Operations
Administrative
Staff
Accounting
Sales - Marketing
Management
Kitchen Staff
Wait Staff
Bussing Staff
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6.3 Personnel Summary:
Principal Partners:
Debbie Mussell Evans.
Role at 623 Howard:
Owner, Chef. Responsible for the creation of the menu, training and
overseeing of kitchen and back of house, maintaining food costs, and
ordering all food.
Relevant Experience:
Manager and partner Celtic Knot Public house, 2005-2013
Owner of At Home Dining Catering Company 2003-Present
Principal and food buyer for Taste Food and Wine 2007-present
Restaurant and Menu Consultant for an Irish themed bar/restaurant in
Jacksonville Fl, as well as a casual dining Chicago restaurant.
Chef and Kitchen Manger, Tommy Nevin’s Irish Pub 1997-2004
European Cuisine Instructor in Kitakyushu, Japan 1991-1993
Certified Health and Sanitation Manager
Jamie Evans.
Role at 623 Howard:
Owner, bar and brewery manager. Responsible for the selection and
purchase of the wine, beer, and spirits; and the music booking.
Relevant Experience:
Manager and partner Celtic Knot Public House, 2005-2013
Principal and Wine, Beer, and Spirits buyer for Taste Food and Wine from
2007- Present
Bartender at Tommy Nevin’s Pub 1997-2004
Certified Health and Sanitation Manager
Other Roles at 623 Howard
Jeanne Stiles
Role at 623 Howard:
In house Sommelier. Responsible for staff training on all beers, wine, and
spirits, connection contact, word of mouth advertising.
Relevant Experience:
Tenzing, A Wine & Spirits Company: Sales Manager 7/1/12-2/13
Tenzing, A Wine & Spirits Company: City Route Sales 2010-2012
Wine-O-Rama, Chicago, IL: City and Suburban Sales 2007-2010
Advanced Sommelier (2007);
Certified Sake Advisor (2012)
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Tom Fogarty
Role at 623 Howard:
Brewery Manager. Responsible for the oversight of production for all in-
house beers, and the management of the brewery.
Relevant Experience:
Passionate all grain home brewer.
India Mussell-McKay
Role at 623 Howard:
Manager. Responsible for the management or execution of all marketing
materials, special events set up, scheduling, and general oversight of day-
to-day staff and duties.
Relevant Experience:
Manager at Wheel House (3553 Southport) 7/12-2/13
Bartender at Wheel House 7/12-2/13
Server at Celtic Knot Public House 2007-2012
Sales Associate at Taste Food and Wine 2010-2012
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Person tables Number
11919
261122
Additional 2 2
143
SEATING LAYOUT - A
total seats (not incl. lounge)
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Prepared by:
For:EVANSTON, IL
1 QUANTITY UNIT COST
a. Exterior Brick, Window, & Door Renovations 280 lf $75.00 $21,000.00
b. New Signage Allowance $4,000.00 $4,000.00
Subtotal $25,000.00
2
a. Asbestos Abatement Allowance $20,000.00 $20,000.00
b. Interior Demolition 4,278 sf $4.00 $17,112.00
c. New Interior Remodeling - Drywall & Floor Repairs,
prime paint coat
3,955 sf $25.00 $98,875.00
d. New Interior Remodeling - Toilets 323 sf $165.00 $53,295.00
e. Misc. Patching & Repairs Allowance $5,000.00
Subtotal $194,282.00
3
a. Service Entrance: new 400 A 120/208 overhead
b. New Subpanel: 200A 120/208V
c. New Fire Alarm System
d. HVAC connections
e. General Lighting (minimal lighting, exterior
decorative lights, sign connection)
Allowance $80,000.00
Subtotal $80,000.00
4
a. (2) 7.5 ton RTU's
b. (1) 5.0 ton RTU
c. (1) 4.0 ton RTU
d. (1) Make up air unit (approx. 6,000 cfm)
e. (1) 6400 cfm Kitchen Exhaust (incl. black iron)
f. (1) 750 cfm Dishwasher Exhaust
g. (3) small Toilet Room Exhausts
h. (3) 3 KW Cabinet Wall Heaters
i. Natural gas piping for HVAC & Kitchen equipment
Allowance $125,000.00
Subtotal $125,000.00
CONSTRUCTION SUBTOTAL $424,282.00
5
a. Architectural/Engineering Fee 8.5%$36,063.97
b. Construction Permits & Fees 1.5%$6,364.23
c. General Contractor Overhead & Profit 10.0%$42,428.20
d. General Conditions 6.0%$25,456.92
e Legal Fees Allowance $10,000.00
Subtotal $120,313.32
PRELIMINARY CONSTRUCTION BUDGET TOTAL $544,595.32
PeckishOne LLC
623-627 1/2 W. HOWARD STREET
February 18, 2013
Preliminary Project Construction Budget
Base Cost (Vanilla Box)
PROPOSED RESTAURANT
PERMITS & FEES
INTERIOR CONSTRUCTION:
Electrical
HVAC
SITE DEVELOPMENT & EXTERIOR
Douglas E. Lasch, AIA - Faith Environ Studio
/2013 PAGE 1 of 1721 of 725
JEANNE M. STILES
1419 West Jarvis Avenue
Chicago, Illinois 60626
312.623.9464
Skill set:
Expert at identifying customers' needs and matching them to available
products and services.
Highly developed interpersonal and communication skills; ability to
earn the confidence of and to sell to, all levels of an organization.
Well-organized; excellent understanding of operations and finance
issues as they relate to day to day business.
Dynamic personality with a distinct ability to quickly and effectively
create an exciting and productive team environment.
Advanced Sommelier (2007); Certified Sake Advisor (2012)
Hospitality Industry Experience:
7/1/12 – 2/13 Tenzing, A Wine & Spirits Company: Sales Manager
Manage a team of 10 Sales Guides
Current growth of 40% year over year
Responsible for client and supplier relationships
2010-2012 Tenzing, A Wine & Spirits Company: City Route Sales
Exceeded sales targets each year; more than $600M+ in 2011
Active in mentoring new hires and co-workers
Conscientious development of healthy customer and supplier
relationships
2007-2010 Wine-O-Rama, Chicago, IL: City and Suburban Sales
Grew business to $75M monthly; highest company sales to date
Opened Whole Foods, Wine Discount Center and Binny’s accounts in
addition to 80+ active customers
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Other Professional Experience:
1999-2007 De La Rue, Jay’s Close Basingstoke, England
Lead patent counsel for United States and Western Europe manufacturing divisions;
managed United States’ indirect retail channel.
Development, testing and new product introductions for high-end
banking and government currency and security apparatus devices,
including partnerships with Interpol and 157 countries world-wide
Highlights include design and introduction of the Euro and
development and distribution of the new Iraqi dinar
1991-1999 Rand McNally, Skokie, IL
Patent counsel; advisor to the McNally Family
Oversaw copyright protection and new product development, including
introduction of digital cartography and spin-off applications for the
airline, transport, and government-related industries
Education: Northwestern University, Evanston, IL
1980-1984 Double Major: BS, Mechanical Engineering and BA, Spanish
Literature, 1984; Dean’s List, Department Honors, Alpha Lambda
Delta Honorary Society
1985-1987 Northwestern University School of Law, Chicago, IL
Juris Doctor, 1987
Editor, Northwestern Journal of Technology and Intellectual Property
1987-1990 Stanford Graduate School of Business, Stanford, CA
MBA, 1990
Highlights included Critical Analytical Thinking (CAT) and Personal
Leadership Development seminars
References Available Upon Request
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THOMAS M. FOGARTY
1419 West Jarvis Avenue
Chicago, Illinois 60626
c.312.618.9233
tomscellar@aol.com
EXECUTIVE SUMMARY
Management professional with extensive customer service, sales service, operations production and team
building development experience in the publishing and printing technology industries. Self-directed, with
strong reputation for solving cross-functional, critical problems while maintaining focus on long-term goals.
Energized by opportunities to affect total organizations by using recognized abilities in mentoring and
communications. Key skills include developing appropriate standards and identifying related processes,
earning the respect and confidence of senior executives, and creating exciting and productive team
environments within previously underachieving organizations.
PROFESSIONAL EXPERIENCE
Vance Publishing Corporation, Lincolnshire, IL 2009 – 2013
Director of Production
The Director of Production for Vance Publishing leads the strategic vision of the production department
setting corporate and department goals and strategies, preparing annual Cost of Sales (COS) budgets,
capital expenditures and staffing requirements. The Director is in charge of vendor management, vendor
selection and contractual negotiations. The Director also recommends potential products and services to
management by collecting customer information and analyzing customer needs.
Managed two production departments, budgets, and teams, 15 employees, for Vance Publishing’s,
Cosmetology, Wood Interiors, Produce, and Agricultural Divisions supporting in excess of $40 million
in annual sales revenue.
Re-negotiated new printer contracts with savings in excess of $587,500 over the previous contract term.
Purchased printers, proofers, and software.
Standardized editorial and creative services workflow, earning B to B Media Business magazine’s
Production Executive of 2012.
Added "Digital Editions" of all print publications so publications can be distributed electronically and
viewed on multiple devises, iPhone, iPad, Android and tablets.
Member of the American Business Media Print & Technology Committee.
Ascend Media, Deerfield, IL 2005 - 2007
Vice President of Production
The Vice President of Production for Ascend Media plans, organizes, controls, integrates and evaluates the
work of assigned staff; with staff to achieve company budgeting goals and objectives. Supervises and
participates in developing, implementing and evaluating, work processes and systems and procedures to
achieve overall objectives and work standards. Establishes performance requirements and provides
coaching for improvement and development. The Vice President also in supervises vendor management,
vendor selection and contractual negotiations; in this role a network of more than 20 business partners.
Managed multiple, (five) production departments, budgets, and teams for Ascend Media’s publications,
Continuing Medical Education and Custom Publish Event Media Divisions; support in excess of $150
million in annual sales revenue. 724 of 725
Thomas M. Fogarty PAGE
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Negotiated new printer contract with savings in excess of $2.8 million over the life of the previous
agreement.
Established corporate paper buying program with savings of $441,858.
Integrated Medical World Communications three production locations and 45 magazines into Ascend
Media.
Established Co-Mail and Co-Palletization program resulting in annual savings in excess of $700,000.
Standardized PDF workflow in 6 Graphic Design and Marketing departments.
Created advertising pre-flight position to achieve savings in excess of $100,000 annually.
Created “Vendor Scorecard” to monitor and track quality, service, schedule and performance issues.
Corrected scheduling and mailing deficiencies in the Professional Services Division.
Standardized magazine and Event Media product sizes to better leverage volume pricing and vendor
capabilities.
Member of the American Business Media Print & Technology Committee.
Primedia Business Magazines & Media, Chicago, IL 1993-2004
Vice President of Production
The Vice President of Production leads the strategic vision of the production department setting corporate
and department goals and strategies, preparing annual Cost of Sales (COS) budgets, capital expenditures
and staffing requirements. The Vice President also supervises vendor management, vendor selection and
contractual negotiations.
Managed 17 production locations for Primedia’s 90+ magazines.
Reduced those same 17 production locations down to three sites, resulting in enhanced, standardized
workflow and process improvement with one time fixed cost savings in excess of $1,000,000.
Negotiated new printer contract with savings in excess of $1.5 million over the prior agreement.
Consolidated magazine print vendors from six suppliers to two resulting in enhanced workflow and
standardization.
Created “In-House” pre press department improving workflow, process, scheduling and driving cost
savings in excess of $750,000 annually.
Standardized magazine product sizes to better leverage volume pricing and vendor capabilities.
Participated in corporate wide “Strategic Sourcing” initiative.
EDUCATION
Bachelor of Science, Industrial Technology
Western Illinois University 1983
Macomb, Illinois
References available upon request.
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