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11.11.13
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 11, 2013 Administration & Public Works (A&PW) Committee meets at 6 p.m. (Room 2404) Planning & Development (P&D) Committee meets at 7:15 pm (Room 2404) City Council meeting convenes after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) City Council Roll Call – Begin with Alderman Tendam (II) Public Hearing: FY2014 Proposed Budget for the City of Evanston (III) Public Hearing: Truth in Taxation Hearing for the 2013 Property Tax Levy for the City of Evanston and the Township of Evanston (IV) Mayor Public Announcements Recognition of Fred Schneider, President of Evanston Environmental Association (V) City Manager Public Announcements (VI) Communications: City Clerk (VII) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VIII) Consent Agenda: Alderman Rainey 1 of 575 City Council Agenda November 11, 2013 Page 2 of 7 (IX) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting October 21, 2013 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 10/20/13 $2,716,843.02 (A2) City of Evanston Bills FY2013 11/12/13 $4,405,638.25 Credit Card Activity through September 30, 2013 $ 134,448.07 For Action (A3.1) Approval of Update and Optimization of Accela (PAL) Software Staff recommends that City Council authorize the City Manager to execute an agreement with our existing vendor Accela Inc. (2633 Camino Ramon, San Ramon, CA) for an update and optimization of the City’s Accela Automation software system (PAL – Permits and Licensing), in the not to exceed amount of $57,152. Funding is provided by the Computer Licensing and Support Account 1932.62340. For Action (A3.2) Approval Contract Extension for Automotive Oils, Anti-Freeze & Lubricants Staff recommends that City Council authorize the City Manager to execute an a one-year contract extension with Palatine Oil Company (900 National, Schaumburg, IL) for the purchase of bulk automotive oils, anti-freeze and lubricants in the amount of $60,000. Funding is provided by the Fleet Fund Petroleum Products Account 7710.65035. Funding will be split between FY2013 ($5,000) and FY2014 ($55,000). For Action 10/24/2013 6:42 PM 2 of 575 City Council Agenda November 11, 2013 Page 3 of 7 (A3.3) Approval of Contracts for Snow Towing Operations Staff recommends that City Council authorize the City Manager to execute various contract(s) for Snow Towing Services in an amount not to exceed $75,000. Funding is provided by the Snow and Ice Control General Fund Account 2680.62451. For Action (A4) Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees and Costs for the Collection of Unpaid Fines The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2- (A) to specifically provide for the imposition of costs and attorney’s fees incurred in the course of collecting parking fines left unpaid for more than 35 days. For introduction (A5) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In Grape Company LLC, 828 Davis Street Staff recommends City Council adoption of Ordinance 124-O-13, which amends Subsection 3-4-6-(M) of the City Code to increase the number of authorized Class M liquor licenses to one (1), and thereby permit issuance of a liquor license to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201. For introduction Staff recommends that City Council adopt the following three (3) ordinances approving the First Amendment to the Howard/Hartrey Tax Increment Financing District. If approved, the Howard/Hartrey Tax Increment Financing (TIF) district will be expanded to include property associated with the street address 222 Hartrey Avenue (“the amendment area”), immediately north of the existing TIF district. Suspension of the Rules is requested for Introduction and Action on November 11, 2013. (A6) Ordinance 120-O-13, Amending the Tax Increment Redevelopment Plan and Redevelopment Project for the Howard/Hartrey Redevelopment Project Area (“TIF Plan”) For Introduction and Action (A7) Ordinance 121-O-13, Designating the First Amendment to the Howard/Hartrey Redevelopment Project Area (“TIF District”); For Introduction and Action (A8) Ordinance 122-O-13, Confirming Tax Increment Allocation Financing for the First Amendment to the Howard/Hartrey Redevelopment Project Area For Introduction and Action 10/24/2013 6:42 PM 3 of 575 City Council Agenda November 11, 2013 Page 4 of 7 (A9) Ordinance 127-O-13: City of Evanston 2013 Tax Levy Staff requests consideration of Tax Levy Ordinance 127-O-13, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, and Police and Fire Pension funds. For Introduction (A10) Ordinance 128-O-13: 2013 Special Service Area #4 Tax Levy Staff requests consideration of Tax Levy Ordinance 128-O-13, which levies the annual property tax for Special Service Area #4. For Introduction (A11) Ordinance 129-O-13: 2013 Evanston Public Library Tax Levy Staff requests consideration of Tax Levy Ordinance 129-O-13 which levies the annual property tax for the Evanston Public Library. For Introduction (A12) Ordinance 5T-O-13: 2013 Evanston Township Tax Levy Staff requests consideration of Tax Levy Ordinance 5T-O-13 which levies the annual property tax for the Township of Evanston. For Introduction (A13) Ordinance 119-O-13, Amending City Code Subsection 3-4-6-(Y), Class Y Liquor Licenses, to Permit Limited Sale of Wine by the Glass The Local Liquor Commissioner recommends adoption of Ordinance 119-O-13. This ordinance was introduced at the October 28, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT COMMITTEE (P1) Ordinance 125-O-13, Granting Special Use for Commercial Indoor Recreation Facility at 2800 Central Street (Orangetheory Fitness) The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 125-O-13 granting a special use permit for the establishment of a Commercial Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central Street. Alderman Tendam requests Suspension of the Rules for Introduction and Action on November 11, 2013. For Introduction and Action 10/24/2013 6:42 PM 4 of 575 City Council Agenda November 11, 2013 Page 5 of 7 (P2) Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building Permit to Construct Planned Development Located at 708 Church Street Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend the previously approved planned development for 708 Church Street (attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to provide for an extension of the time provided for the Applicant to obtain a building permit to construct the planned development. The Applicant requests a three- year extension of the time period provided in the Ordinance from December 31, 2013 to December 31, 2016. For Action (P3) Ordinance 113-O-13 Amending the Zoning Ordinance to Allow Commercial Parking Lots as Special Uses in the B3 District The Plan Commission and City staff recommend amending the Zoning Ordinance to allow Commercial Parking Lots as special uses in the B3 District with front yard and street side yard landscaped setbacks. Since the only B3 District in the city is located on Howard Street, the proposed text amendment could increase the availability of parking in the Howard Street corridor and therefore encourage redevelopment and new business opportunities within the Howard-Ridge TIF District. This ordinance was introduced at the October 28, 2013 City Council meeting. For Action HUMAN SERVICES (H1) Approval of Township of Evanston Bills for October 2013 Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of October 2013. Members of the Human Services Committee approved the October bills which included the Sun-Times Media bill at $17,640.00 statement #0000196679 from September. The total approved to be paid by Human Services Committee was $152,550.87 For Action (H2) Approval of Next Steps for Harley-Clarke Mansion It is recommended that the City Council: 1) receive this report; 2) direct the City Manager to work with both the Evanston Arts Center and Illinois Department of Natural Resources Coastal Management Program on plans for future use of the Mansion; 3) refer issue back to the Human Services Committee for further review and recommendations. For Action 10/24/2013 6:42 PM 5 of 575 City Council Agenda November 11, 2013 Page 6 of 7 ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Downtown Evanston FY2014 Request for Budget Contribution Share The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2014 budget for Downtown Evanston as follows: 1) $370,000 from Special Service District #4 Account #5160.62517 for downtown operations and maintenance; 2) $138,000 from the Economic Development Fund’s Economic Development Partnership Contribution Account #5300.62659 for supplemental marketing and economic development activities; and 3) $98,670 from the Washington National Tax Increment Financing District’s “Other Improvements” Account #5470.62605 for maintenance contract. For Action HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE (O2) Resolution 61-R-13, Approving the 2014 One-Year Action Plan The Housing & Community Development Act Committee recommends adoption of Resolution 61-R-13 approving proposed One-Year Action Plan for FY 2014 and the estimated FY 2014 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) program budgets totaling $1,829,000. For Action (O3) Resolution 62-R-13, Reallocating Unspent 2009, 2010 and 2011 Community Development Block Grant Funds The Housing and Community Development Act Committee recommends approval of 62-R-13 amending the 2009, 2011 and 2012 Community Development Block Grant programs and authorizing the reallocation of $52,288.00 in unexpended funds to the City’s 2014 CDBG program. For Action 10/24/2013 6:42 PM 6 of 575 City Council Agenda November 11, 2013 Page 7 of 7 APPOINTMENTS (APP1)For Appointment to: ADA Advisory Board Joan Hickman ADA Advisory Board William Logan, Representative, Parks and Recreation Board ADA Advisory Board Richard Shure, Representative, Plan Commission ADA Advisory Board Sharon Bowie, Representative, Human Relations Commission Preservation Commission Sally Riessen Hunt Preservation Commission Karl Vogel Zoning Board of Appeals Violetta Cullen Ladd Arboretum Committee Louise Taylor Age Friendly Evanston Task Force Isidro Lucas, Representative, Human Relations Commission MEETINGS SCHEDULED THROUGH NOVEMBER, 2013 Upcoming Aldermanic Committee Meetings Fri, Nov 15 7 am Housing & Homelessness Commission Mon, Nov 18 7 pm City Council Meeting Tues, Nov 19 7:30 pm Housing & Community Development Act Ctte Wed, Nov 20 6 pm Transportation/Parking Committee Wed, Nov 20 6:30 pm M/W/EBE Advisory Committee Wed, Nov 20 7:30 pm Economic Development Committee Mon, Nov 25 5:45 pm Town Board/A&PW, P&D, City Council Meetings Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10/24/2013 6:42 PM 7 of 575 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, October 21, 2013 7:00 p.m. Roll Call: Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order after a Roll Call confirmation of a quorum. Mayor Public Announcements The Mayor had no public announcements. City Manager Public Announcements The City Manager had no announcements. Communications: City Clerk The City Clerk had no communications. Citizen Comment: Junad Rizki, stated the mess that the water department finds itself in, and instead of attempting to dissolve the Township Wally should direct his attention to repairing the water system and not the Township. Allison Stark, chair of the Mental Health Board wanted clarification for the allocation to the Mental Board in the annual budget of the City which shows a lower amount proposed. She asked the City to reconsider the proposed budget to look at the discrepancies and to correct them. Non-Agenda items: Junad Rizki, 2784 Sheridan stated the numbers in the budget are not together, and the appointment should be an appointment from the community. He also stated the Council is not overseeing the City or Town and is making a mess of things. 8 of 575 City Council Agenda October 21, 2013 Page 2 of 3 Mary Baker, stated she is disheartened with the way the electors are left out of the decisions concerning the Township. Betty Ester, 2031 Church Street questioned the appointment of Mr. Bobkiewicz as the Township Supervisor. Alderman Holmes spoke out and asked Mrs. Ester to state the motion in its entirety since she made the motion, which Mrs. Ester did. Mrs. Ester then quoted the ILCS law concerning the Public Aid Code article 6. She finalized by stating the blacks have no respect or justice from the Council. Precilla Giles, 1829 Ashland Ave. stated she is disappointed with the way the City is set up, where the Council members also serve as Trustees of the Township. In her opinion poses a conflict of interest. SPECIAL ORDER OF BUSINESS (SP1) Fiscal Year 2014 Budget Presentation No formal City Council action will be taken regarding the FY2014 Budget. Budget documents are available here: http://www.cityofevanston.org/city-budget/ For Discussion Mayor Tisdahl called upon the City Manager to present the proposed Fiscal Year 2014 Budget for discussion as will be presented by Mr. Bobkiewicz. City Manager Bobkiewicz stated the budget will be presented in three parts, starting with Mr. Marty Lyons and his staff presenting the City budget, General Fund and the Operating Funds; Ms. Karen Danczak-Lyons, Director of the Library will present the status of the library tonight. He then stated he would come back at a later date to present the third part which will be the Town of Evanston’s Fiscal 2014 Budget. He also stated with this budget there will be no significant changes or layoffs in this budget. Mr. Lyons then allowed Mr. Gergits, Finance Manager came forward to present his input to the city’s budget. Alderman Rainey requested an additional column showing the most recent year to date revenue. Mr. Gergits then showed a power-point presentation of the budget for the City. Mr. Gergits and then Mr. Dieter included their portion of the power- point presentation of the proposed 2014 Budget and this complete presentation can be viewed on the City’s website. Council concerns: 1.Police and Fire Pension Fund 2.Eliminating debt not being a priority 3.Increased taxes in various entities 4.Increased fees (water, yard waste stickers, containers, parking/towing, library) 5.Moving Van permit fee (have any funds been collected) 6.Ticket fines increase 7.Wood recycling revenue/cost effectiveness 11/7/2013 3:33 PM 9 of 575 City Council Agenda October 21, 2013 Page 3 of 3 Karen Danczak-Lyons, Director of Evanston Public Library gave her power-point presentation of the services they provide for the community. She shared the ideas of taking their services outside of the library walls, as they go into the community with reading sessions. They give teens opportunities to volunteer and they gain experience in assisting them in applying for employment. Concerns of the Council: 1. Clarification of the Levy funds 2. The extra property tax on the community 3. The comparisons with other communities to Evanston 4. How do we measure the Library’s resource to the low-income families? 5. What are the total budget numbers and how do they compare with other communities? 6. Looking at partnerships with Northwestern Mr. Bobkiewicz stated they will entertain additional questions and will be prepared to have those answers at the next Council meeting. Mayor Tisdahl stated after reading the Township Officials of Illinois Handbook, she failed to swear in the City Manager as the Township Supervisor as the Acting Township Supervisor. She then proceeded to give the oath of office to the City Manager Call of the Wards: Ward #4, Alderman Wilson had no report. Ward #5, Alderman Holmes had no report. Ward #6, Alderman Tendam announced a 6th ward meeting this Thursday at 7 P.M. at Three Crowns Center. Ward #7 Alderman Grover had no report Ward #8, Alderman Rainey had no report. Ward #9, Alderman Burrus had no report. Ward #1, Alderman Fiske announced the death of Bob Adkins. Ward #2, Alderman Braithwaite had no report. Ward #3, Alderman Wynne had no report. A motion for adjournment was made and seconded and was affirmed by a unanimous voice vote, and the meeting ended at 10:10 P.M. Submitted by, Hon. Rodney Greene, MMC City Clerk of Evanston 11/7/2013 3:33 PM 10 of 575 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, November 11, 2013 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Room 2404 AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR II.APPROVAL OF MINUTES OF REGULAR MEETING OF October 28, 2013 III.ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/20/13 $2,716,843.02 (A2) City of Evanston Bills FY2013 11/12/13 $4,405,638.25 Credit Card Activity through September 30, 2013 $ 134,448.07 For Action (A3.1) Approval of Update and Optimization of Accela (PAL) Software Staff recommends that City Council authorize the City Manager to execute an agreement with our existing vendor Accela Inc. (2633 Camino Ramon, San Ramon, CA) for an update and optimization of the City’s Accela Automation software system (PAL – Permits and Licensing), in the not to exceed amount of $57,152. Funding is provided by the Computer Licensing and Support Account 1932.62340. For Action (A3.2) Approval Contract Extension for Automotive Oils, Anti-Freeze & Lubricants Staff recommends that City Council authorize the City Manager to execute an a one-year contract extension with Palatine Oil Company (900 National, Schaumburg, IL) for the purchase of bulk automotive oils, anti-freeze and lubricants in the amount of $60,000. Funding is provided by the Fleet Fund Petroleum Products Account 7710.65035. Funding will be split between FY2013 ($5,000) and FY2014 ($55,000). For Action Rev. 11/7/2013 3:54:11 PM 11 of 575 (A3.3) Approval of Contracts for Snow Towing Operations Staff recommends that City Council authorize the City Manager to execute various contract(s) for Snow Towing Services in an amount not to exceed $75,000. Funding is provided by the Snow and Ice Control General Fund Account 2680.62451. For Action (A4) Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees and Costs for the Collection of Unpaid Fines The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2- (A) to specifically provide for the imposition of costs and attorney’s fees incurred in the course of collecting parking fines left unpaid for more than 35 days. For introduction (A5) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In Grape Company LLC, 828 Davis Street Staff recommends City Council adoption of Ordinance 124-O-13, which amends Subsection 3-4-6-(M) of the City Code to increase the number of authorized Class M liquor licenses to one (1), and thereby permit issuance of a liquor license to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201. For introduction Staff recommends that City Council adopt the following three (3) ordinances approving the First Amendment to the Howard/Hartrey Tax Increment Financing District. If approved, the Howard/Hartrey Tax Increment Financing (TIF) district will be expanded to include property associated with the street address 222 Hartrey Avenue (“the amendment area”), immediately north of the existing TIF district. Suspension of the Rules is requested for Introduction and Action on November 11, 2013. (A6) Ordinance 120-O-13, Amending the Tax Increment Redevelopment Plan and Redevelopment Project for the Howard/Hartrey Redevelopment Project Area (“TIF Plan”) For Introduction and Action (A7) Ordinance 121-O-13, Designating the First Amendment to the Howard/Hartrey Redevelopment Project Area (“TIF District”); For Introduction and Action (A8) Ordinance 122-O-13, Confirming Tax Increment Allocation Financing for the First Amendment to the Howard/Hartrey Redevelopment Project Area For Introduction and Action Rev. 11/7/2013 3:54:11 PM 12 of 575 (A9) Ordinance 127-O-13: City of Evanston 2013 Tax Levy Staff requests consideration of Tax Levy Ordinance 127-O-13, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, and Police and Fire Pension funds. For Introduction (A10) Ordinance 128-O-13: 2013 Special Service Area #4 Tax Levy Staff requests consideration of Tax Levy Ordinance 128-O-13, which levies the annual property tax for Special Service Area #4. For Introduction (A11) Ordinance 129-O-13: 2013 Evanston Public Library Tax Levy Staff requests consideration of Tax Levy Ordinance 129-O-13 which levies the annual property tax for the Evanston Public Library. For Introduction (A12) Ordinance 5T-O-13: 2013 Evanston Township Tax Levy Staff requests consideration of Tax Levy Ordinance 5T-O-13 which levies the annual property tax for the Township of Evanston. For Introduction IV. ITEMS FOR DISCUSSION (APW1)Banner Policy For Discussion V. COMMUNICATIONS VI. ADJOURNMENT Rev. 11/7/2013 3:54:11 PM 13 of 575 Administration and Public Works Committee Meeting Minutes of October 28, 2013 Room 2404 – 5:45 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, J. Grover, D. Holmes, A. Rainey, C. Burrus STAFF PRESENT: S. Robinson, M. Lyons, G. Farrar, W. Bobkiewicz, H. Pirooz, J. McRae, J. Maiworm, D. Stoneback, R. Dahal, L. Jeschke, L. Gergits, E. Thomas-Smith STAFF ABSENT: J. Williams-Kinsel, A. Porta, B. Dieter, K. Cox, S. Levine, B. Dorneker PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF QUORUM A quorum being present, Ald. Rainey called the meeting to order at 5:52 p.m. II.APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 14, 2013. Ald. Grover moved to approve the minutes of the October 14, 2013 A&PW meeting with one correction: Ald. Grover said that she found Staff to be very helpful. She mentioned an instance during a blizzard when the Fire Department helped dig out residents with disabilities; seconded by Ald. Braithwaite. The minutes of the October 14, 2013 meeting were approved unanimously 5-0. III.ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 10/06/13 $2,687,580.54 (A2) City of Evanston Bills FY2013 10/29/13 $5,087,942.15 For Action Ald. Burrus moved to approve the City of Evanston Payroll (A1) through 10/6/13, seconded by Ald. Braithwaite. The Committee voted 5-0 unanimously to approve the payroll. Ald. Burrus moved to approve the City of Evanston Bills (A2) through 10/29/13, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to approve the bills list. (A3) Approval of Professional Services Agreement with ESI Consultants, Ltd. for Phase I Preliminary Engineering Services for Emerson Street/Ridge Avenue/Green Bay Road Corridor Improvements (RFQ 13-12) Staff recommends approval of a professional services agreement for the Phase I Preliminary Engineering Services with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL) in the amount of $398,667 for the Emerson Street/Ridge DRAFT - NOT APPROVED 14 of 575 Administration and Public Works Committee Meeting Minutes of 10-28-13 Page 2 of 6 Avenue/Green Bay Road Corridor Improvement Project. Funding is provided by the FY 2013 and FY 2014 CIP Fund (415942.65515) in the amount of $400,000. For Action Ald. Burrus moved to recommend approval of Professional Services Agreement with ESI Consultants, Ltd. for Phase I Preliminary Engineering Services for Emerson Street/Ridge Avenue/Green Bay Road Corridor Improvements (RFQ 13-12), seconded by Ald. Grover. Ald. Grover commented that it is a great project. She hopes that we are mindful of the timing of the Sheridan Rd. project as they will affect two major north/south thoroughfares at the same time. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A4) Approval of Change Order No. 1 for Large Diameter Sewer Rehabilitation Phase I Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1, to the agreement with Insituform Technologies USA, LLC. (17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer Rehabilitation Phase I project (RFP 12-152). The change order will reduce the contract amount by $172,808, from $2,989,228 to $2,816,420. For Action Ald. Grover moved to recommend approval of Change Order No. 1 for Large Diameter Sewer Rehabilitation Phase I reducing the contract amount by $172,808, from $2,989,228 to $2,816,420, seconded by Alderman Braithwaite. Ald. Grover explained that it is a net reduction due to an investigation into an idle water main during the time the contract was being implemented. The Committee voted unanimously 5-0 to recommend approval of Change Order No. 1. (A5) Approval of Pre-qualification of Contractors for Cured-In-Place Pipe Rehabilitation of Sewer Mains (RFQ 13-60) Staff recommends approval of Hoerr Construction, Inc. (1601 W. Luthy Dr, Peoria, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave., Chesterfield, MO), Kenny Construction Company (2215 Sanders Rd., Northbrook, IL), Michels Corporation (817 W. Main St., Brownsville, WI), Pipeline Solutions / American Pipe Liners, Inc. (P.O. Box 394, Highland Park, IL), SAK Construction, LLC. (864 Hoff Rd., O’Fallon MO), and Visu-Sewer, Inc. (W230 N4855 Betker Drive, Pewaukee, WI), as pre-qualified contractors to perform Cured-In-Place Pipe (CIPP) rehabilitation in the City’s sewer system for a three-year period (2014, 2015 and 2016). For Action Ald. Holmes moved to recommend approval of pre-qualification of contractors for Cured-In-Place Pipe Rehabilitation of Sewer Mains (RFQ 13-60), seconded by Ald. Burrus. 15 of 575 Administration and Public Works Committee Meeting Minutes of 10-28-13 Page 3 of 6 Ald. Rainey explained this is a series of pre-qualified contractors to perform Cured-In- Place-Pipe rehabilitation for a three-year period (2014, 2015 and 2016). The Committee voted unanimously 5-0 to recommend approval of pre- qualification of contractors. (A6) Approval of Illinois Recycling Grant Application Staff recommends authorization for the City Manager to apply for an Illinois Recycling Grant through the Illinois Department of Commerce and Economic Opportunity (ILDECO) to fund the Multi-Family Residential Recycling Diversion program. The project will include the purchase of 20,000 recycling bags. The total cost of funding this project is estimated to be $55,000 of which $50,000 would be funded with Illinois Recycling Grant funds. The remaining $5,000 would be funded by the City of Evanston from the Solid Waste Fund. For Action Ald. Braithwaite moved to recommend approval of the Illinois Recycling Grant application, seconded by Ald. Grover. Jim Maiworm, Assistant Director of Public Works – Operations and Maintenance, explained to the Committee that we are applying to increase the opportunity to provide recycling in multi-family, multi-unit homes. Public Works is in the process of working with building owners to trial out these opportunities. Ald. Grover asked if the bags themselves are recycled or if they are equivalent to a recycling bin. Mr. Maiworm explained that the bags are washable, reusable and somewhat foldable. Ald. Rainey asked if they are like the Chicago blue bags. Director Robinson described them as being similar to a shopping bag. She will bring a sample bag before Council. They do not yet have the City of Evanston logo. Director Robinson explained that they are in the process of completing the pilot program. The pilot consists of onsite meetings with various buildings to see if there are opportunities to put wheeled carts on each floor of multi-family, multi-unit dwellings for convenience. The Committee voted unanimously 5-0 to recommend approval of the grant application. (A7) Approval of School District 65 Rock Salt Agreement for 2013/2014 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $66.67 per ton which includes a 10% administration and handling fee. For Action Ald. Burrus moved to recommend approval of School District 65 Rock Salt Agreement for 2013/2014, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A8) Approval of School District 202 Rock Salt Agreement for 2013/2014 16 of 575 Administration and Public Works Committee Meeting Minutes of 10-28-13 Page 4 of 6 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston Township High School District 202 for the sale of rock salt in the amount of $66.67 per ton which includes a 10% administration and handling fee. For Action Ald. Burrus moved to recommend approval of School District 202 Rock Salt Agreement for 2013/2014, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A9) Resolution 60-R-13, Authorizing Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends approval of Resolution 60-R-13 by which City Council would authorize the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2013 budget. For Action Ald. Grover moved to approve Resolution 60-R-13, Authorizing Motor Fuel Tax Funds for General Maintenance of Streets, seconded by Ald. Burrus. After discussion, the Committee voted unanimously 5-0 to approve Resolution 60-R-13. (A10) Ordinance 115-O-13, Increasing the Number of Class T Liquor Licenses Permitting Issuance to Peckish Pig, 623-627½ Howard Street The Local Liquor Commissioner recommends adoption of Ordinance 115-O-13. For Introduction Ald. Holmes moved to approve City Council adoption of Ordinance 115-O-13, seconded by Ald. Burrus. Suspension of the rules is requested by Alderman Rainey for Introduction and Action on October 28, 2013. For Introduction and Action Debbie Evans, one of the owners of Peckish Pig, stated they began construction in June 2013 and hope to open by December 1, 2013. They will be the first Brew Pub in Evanston. After discussion, the Committee voted unanimously 5-0 to adopt Ordinance 115-O-13. (A11) Ordinance 116-O-13 Withdraws the Class D license Issued to the Previous Owner of Jilly’s Café, 2614 Green Bay Road (A12) Ordinance 117-O-13 Issues a Class D License to DN Marian, Inc., 2614 Green Bay Road Staff recommends City Council adoption of Ordinances 116-O-13 and 117-O-13. Suspension of the rules is requested by Alderman Grover for Introduction and Action on October 28, 2013. For Introduction and Action Ald. Braithwaite moved to approve City Council adoption of Ordinance 116-O- 13 and 117-O-13, seconded by Ald. Grover. 17 of 575 Administration and Public Works Committee Meeting Minutes of 10-28-13 Page 5 of 6 The sale of the café will be complete at the end of November. Mr. Marian was a former employee of Jilly’s Café. There will be no interruption of business during this purchase. After discussion, the Committee voted unanimously 5-0 to adopt Ordinance 116-O-13 and 117-O-13 and suspend the rules for passage. (A13) Ordinance 118-O-13, Increasing the Number of Class N Liquor Licenses for Issuance to Walgreens, 635 Chicago Avenue Staff requests consideration of Ordinance 118-O-13. For Introduction Ald. Grover moved to approve City Council adoption of Ordinance 118-O-13, seconded by Ald. Burrus. Erin Neff, Senior Attorney, addressed the committee regarding the Class N liquor license for the Walgreens at 635 Chicago Avenue opening on November 21, 2013. She explained that the liquor selection will be less than 5%. Ald. Rainey expressed concern with the Walgreens on Touhy west of Central that has random liquor displays throughout the store. Ms. Neff is not familiar with that particular store. She explained that the Walgreens strategy is to have the liquor relatively close to the front register where someone is always stationed. Ald. Rainey suggested they beef up their customer service because they will be the only Walgreens in Evanston selling liquor. Ald. Holmes asked if there are any plans to upgrade the Walgreens at Green Bay Rd and Simpson. Ms. Neff and Catie Stimmel, Store Manager, will bring an answer back to the Committee. She explained that Walgreens is implementing a “well experience” format, which includes remodeling and modernization of the stores. Ms. Neff informed the Committee that 80 percent of Walgreens customers are women. Ald. Burrus explained that Evanston is embarking on an Age Friendly Initiative and asked if Walgreens would be interested in participating. Ms. Stimmel agreed to participate. Ald. Burrus will pass Ms. Stimmel’s contact information on to the appropriate person. After discussion, the Committee voted unanimously 5-0 to adopt Ordinance 118-O-13. (A14) Ordinance 119-O-13, Amending City Code Subsection 3-4-6-(Y), Class Y Liquor Licenses, to Permit Limited Sale of Wine by the Glass The Local Liquor Commissioner recommends adoption of Ordinance 119-O-13. For Introduction Ald. Grover moved to approve City Council adoption of Ordinance 119-O-13, seconded by Ald. Burrus. Diana Hamann, The Wine Goddess, explained that currently the business is fully retail. They offer wine classes and wine centric events. She has had inquiries from people about hosting different events with the presence of wine. 18 of 575 Administration and Public Works Committee Meeting Minutes of 10-28-13 Page 6 of 6 The Ordinance amends the City Code to permit Class Y liquor license holders to sell no more than two 6-ounce glasses of wine per customer per day. The license holder shall also provide food service, such as cheese and/or pretzels, to customers who buy wine by the glass. Ald. Burrus inquired about a similar request from a business a few years ago that did not move forward. Grant Farrar, City Attorney, explained that the issue Ald. Burrus is asking about pre-dates his tenure. However, the Liquor Commission agreed that it was an appropriate time to have this business model sanctioned via the Code. Ald. Rainey explained that the opportunity now exists for other wine stores to submit an application for a Class Y permit. At. Ald. Rainey’s inquiry, Mr. Farrar explained there is no license necessary because they already hold the Class Y license. Ald. Braithwaite asked for pricing per glass of wine. Ms. Hamann replied the range is $4-$11 per glass. At Ald. Holmes’ inquiry, Mr. Farrar informed the Committee that the annual renewal fee for the Class Y license is $5,000. Suspension of the rules is requested by Alderman Burrus for Introduction and Action on October 28, 2013. After discussion, the Committee voted unanimously 5-0 to adopt Ordinance 119-O-13 and suspend the rules for passage. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 6:22 p.m. Respectfully submitted, Janella Hardin 19 of 575 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Shannon Sheriff, Interim Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: November 7, 2013 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – October 7, 2013 through October 20, 2013 $2,716,843.02 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – November 12, 2013 $4,405,638.25 General Fund Amount – Bills list $285,451.31 General Fund Amount – Advanced * $135,665.84 General Fund Amount – Supplemental list $ 0.00 General Fund Total: $421,117.15 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End September 30, 2013 $ 134,448.07 Attachments: Bills Lists, September Credit Card Transactions For City Council meeting of November 11, 2013 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 20 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,915.39 100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 18,751.20 100.22725 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 1,053.84 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD-SEPT. 2013 134,448.07 100.21650 NATIONAL GUARDIAN LIFE INSURANCE MONTHLY INVOICE 339.39 100.21640 GUARDIAN MONTHLY INVOICE 12,761.59 170,269.48 1300 CITY COUNCIL 1300.65095 OFFICE DEPOT OFFICE SUPPLIES 21.67 1300.65095 OFFICE DEPOT OFFICE SUPPLIES 203.45 1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 52.49 277.61 1400 CITY CLERK 1400.65095 OFFICE DEPOT OFFICE SUPPLIES 13.98 1400.65095 OFFICE DEPOT OFFICE SUPPLIES 103.19 1400.62360 NATIONAL NOTARY ASSOCIATION NATIONAL NOTARY MEMBERSHIP 59.00 1400.62295 GREENE, RODNEY MCI ANNUAL CONFERENCE 145.82 321.99 1505 CITY MANAGER 1505.65095 OFFICE DEPOT OFFICE SUPPLIES 66.32 1505.64540 AT & T MOBILITY *COMMUNICATION CHARGES 389.77 1505.65095 OFFICE DEPOT OFFICE SUPPLIES 3.40 1505.65095 OFFICE DEPOT OFFICE SUPPLIES 17.90 1505.62295 AFFY TAPPLE *TAFFY APPLES-CITY EMPLOYEES 828.00 1505.61060 SUPERGURL IMAGES EPD CONTACT INFO FLYER 400.00 1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 1,575.00 3,280.39 1510 CITIZEN ENGAGEMENT 1510.62205 THE WBEZ ALLIANCE, INC.AD-GREEN LIVING FESTIVAL 1,425.00 1510.62506 NORTHWESTERN UNIVERSITY WORK STUDY PAYMENT 2,429.48 1510.62205 EVANSTON ROUND TABLE LLC AD-CITY BUDGET 990.00 1510.62341 TRUIST, INC.VOLUNTEER SUITE 5,000.00 9,844.48 1705 LEGAL ADMINISTRATION 1705.62345 PACER SERVICE CENTER COURT ELECTRONIC RECORDS 56.60 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 24.65 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 59.85 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 82.00 1705.62360 A.R.D.C.ARDC 2014 MEMBERSHIP FEE 342.00 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,940.00 1705.65010 COOK COUNTY JURY VERDICT REPORT JURY VERDICT REPORTER 49.00 1705.62509 EX, MITCHELL C.HEARING OFFICER 300.00 1705.62345 FEDERAL EXPRESS CORP.SHIPPING CHARGES 58.98 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,050.00 1705.62509 HANSEN, ANJANA HEARING OFFICER 1,740.00 1 *ADVANCED CHECKS21 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 3.86 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 4.71 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 47.73 1705.65095 OFFICE DEPOT OFFICE SUPPLIES 108.56 6,867.94 1905 ADM.SERVICES- GENERAL SUPPORT 1905.65095 OFFICE DEPOT OFFICE SUPPLIES 4.87 1905.65095 OFFICE DEPOT OFFICE SUPPLIES 207.03 1905.65095 OFFICE DEPOT OFFICE SUPPLIES 52.80 1905.62185 ACCOUNTEMPS COLLECTIONS COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTIONS COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTIONS COORDINATOR 1,200.00 1905.65625 OFFICE CONCEPTS, INC. CONFERENCE ROOM OFFICE CHAIRS 4,447.80 8,312.50 1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 62.99 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 2.49 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 66.76 1910.51600 THOMPSON, JOSH REFUND PARKING PERMIT 24.00 156.24 1920 FINANCE DIVISION - ACCOUNTING 1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,312.50 1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,312.50 2,625.00 1925 FINANCE DIVISION - PURCHASING 1925.62360 SAM'S CLUB DIRECT MEMBERSHIP FEES 45.00 45.00 1929 HUMAN RESOURCE DIVISION 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 12.99 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 121.10 1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT TESTS-POLICE 900.00 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 23.86- 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 13.61- 1929.62295 SCHRADER-CHUKWU, CHERYL IPELRA CONFERENCE 48.57 1929.62295 PORTA, ASHLEY M IPERLA CONFERENCE 33.00 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 39.44 1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT TESTING-POLICE 3,150.00 4,267.63 1932 INFORMATION TECHNOLOGY DIVI. 1932.62175 IRON MOUNTAIN OSDP STORAGE 611.00 1932.62340 ORACLE AMERICA, INC.ORACLE MAINTENCE AND SUPPORT 34,179.34 1932.62340 ORACLE AMERICA, INC.ORACLE APPLICATION SERVER 1,682.93 1932.62340 ORACLE AMERICA, INC.ORACLE APPLICATION SERVER 1,264.80- 1932.62175 IRON MOUNTAIN OSDP STORAGE 599.36 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 3,836.79 1932.65520 SMS SYSTEMS MAINTENANCE SERVICE COMPUTER HARDWARE MAINTENANCE 590.80 1932.62340 ORACLE AMERICA, INC.SOFTWARE UPDATE LICENSE 125.32 2 *ADVANCED CHECKS22 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1932.62506 NORTHWESTERN UNIVERSITY WORK STUDY PAYMENT 948.75 1932.65615 IL. DEPT. OF CENTRAL MGMT. COMMUNICATION CHARGES 583.33 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 314.28 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 211.05 1932.64505 CALL ONE COMMUNICATION CHARGES 7,266.68 1932.64505 CALL ONE COMMUNICATION CHARGES 7,331.81 1932.64505 AT & T 8100 COMMUNICATION CHARGES 3,678.36 1932.62380 US BANK LANIER COPIER CONTRACT 5,417.02 1932.62185 BRAVESOFT TECH, INC HARDWARE & SOFTWARE SUPPORT 1,081.20 1932.65555 SENTINEL TECHNOLOGIES ELECTRONIC LICENSE 516.00 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 132.19 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 337.26 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 82.57 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 249.26 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 1,027.50 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 71.34 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 553.33 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 635.36 1932.65555 SENTINEL TECHNOLOGIES CISCO WIRELESS AP LICENSES (4)376.00 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 731.80 1932.62185 BRAVESOFT TECH, INC ORACLE/SQL SUPPORT SERVICES 1,430.00 73,335.83 1941 PARKING ENFORCEMENT & TICKETS 1941.62451 KRAIG, JACK TOW REFUND 13-27845 145.00 145.00 2105 PLANNING & ZONING 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 64.15 2105.65095 OFFICE DEPOT RETURNED OFFICE SUPPLIES 11.31- 2105.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES 70.62 2105.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES 11.95 2105.62210 ALLEGRA PRINT & IMAGING PUBLIC HEARING SIGN CHANGES 60.00 195.41 2115 HOUSING CODE COMPLIANCE 2115.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR TED PARTIKA 39.00 39.00 2120 HOUSING REHABILITATION 2120.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 60.32 2120.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS SYLVIE MARRA 39.00 99.32 2121 EECBGRANT-RESI.WEATHER.PROGRAM 2121.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS CHRIS RENNORD 39.00 39.00 2126 BUILDING INSPECTION SERVICES 2126.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR JEFF MURPHY 39.00 2126.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS CLAUDE GARESCHE 39.00 78.00 2128 EMERGENCY SOLUTIONS GRANT 3 *ADVANCED CHECKS23 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT PAYMENT 2,841.60 2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT PAYMENT 702.70 3,544.30 2205 POLICE ADMINISTRATION 2205.62375 IDENTISYS SERVICE CONTRACT 1,499.00 2205.62270 CENTER OF POLICE PSYCHOLOGICAL FITNESS FOR DUTY EVALUATION 950.00 2205.68205 ARTISTIC ENGRAVING EPD-DINNER DANCE 405.50 2205.64015 NICOR 0632 UTILITIES 158.35 2205.62360 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE-SEPTEMBER 2013 11.00 2205.62360 RING, MARIANNE CONTRACTED EMPLOYEE 1,190.00 2205.68205 CITY OF EVANSTON - PETTY CASH PETTY CASH 161.33 4,375.18 2210 PATROL OPERATIONS 2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORMS 2,945.00 2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORMS 119.99 3,064.99 2215 CRIMINAL INVESTIGATION 2215.65095 CITY OF EVANSTON - PETTY CASH PETTY CASH 12.12 12.12 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 62.70 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 132.30 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 141.69 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 134.41 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 341.73 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 134.80 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 141.28 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 54.33 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 89.00 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 85.48 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 242.33 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 128.44 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 569.99 2240.65095 MSF GRAPHICS, INC.DATA COLLECTION SHEETS 324.50 2,582.98 2251 311 CENTER 2251.64505 AT & T MOBILITY COMMUNICATION CHARGES 36.23 2251.64505 AT & T MOBILITY COMMUNICATION CHARGES 53.99 90.22 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 90.30 90.30 2260 OFFICE OF ADMINISTRATION 2260.65015 STREICHER'S 9MM TRAINING AMMO 115 OR 124 11,250.00 2260.62295 HARTLEY, ARETHA ICJIA LAW ENFORCEMENT CONF.63.69 2260.62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 570.36 2260.62295 EVANSTON ATHLETIC CLUB MONTHLY CHARGES 395.25 4 *ADVANCED CHECKS24 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2260.62295 ROMEOVILLE FIRE ACADEMY TACTICAL EMS PROVIDER COURSE 870.00 2260.64565 COMCAST CABLE COMMUNICATION CHARGES 24.29 13,173.59 2270 TRAFFIC BUREAU 2270.65125 DUANY, CLARO TOW REFUND 13-25114 160.00 2270.65125 ROBINSON, MARQUIS TOW REFUND 13-27058 225.00 2270.65125 MCINERNEY, JOHN TOW REFUND 13-27610 185.00 2270.65125 MCINTYRE, DANIEL TOW REFUND 13-25928 425.00 2270.65125 CAMPOS, BLANCA TOW REFUND 13-27553 185.00 1,180.00 2280 ANIMAL CONTROL 2280.65125 PETSMART ANIMAL SHELTER-KITTY LITTER 89.88 2280.65125 MCCORMICK ANIMAL HOSPITAL POLICE DOG VACCINATIONS 12.00 2280.65125 MCCORMICK ANIMAL HOSPITAL POLICE DOG VACCINATIONS 25.00 2280.65125 MCCORMICK ANIMAL HOSPITAL POLICE DOG VACCINATIONS 22.00 2280.65125 MCCORMICK ANIMAL HOSPITAL POLICE DOG VACCINATIONS 45.00 2280.65125 PETSMART ANIMAL SHELTER-KITTY LITTER 63.92 2280.65085 ALARM DETECTION SYSTEMS, INC. QUARTERLY CHARGES 169.41 427.21 2305 FIRE MGT & SUPPORT 2305.65020 UNIFORMITY, INC.UNIFORMS 73.80 2305.64015 NICOR 0632 UTILITIES 191.93 2305.64015 NICOR 0632 UTILITIES 139.04 2305.64015 NICOR 0632 UTILITIES 145.86 2305.64015 NICOR 0632 UTILITIES 178.06 2305.62235 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER SERVICE 405.90 2305.65020 UNIFORMITY, INC.UNIFORMS 401.80 2305.65020 UNIFORMITY, INC.UNIFORMS 104.90 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 164.70 2305.65020 UNIFORMITY, INC.UNIFORMS 79.90 2305.65020 UNIFORMITY, INC.UNIFORMS 69.95 2305.65020 UNIFORMITY, INC.UNIFORMS 77.90 2305.65020 UNIFORMITY, INC.UNIFORMS 29.95 2305.65020 UNIFORMITY, INC.UNIFORMS 139.80 2305.65020 UNIFORMITY, INC.UNIFORMS 137.80 2305.65020 UNIFORMITY, INC.UNIFORMS 267.75 2305.65020 UNIFORMITY, INC.UNIFORMS 95.00 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 14.95 2305.64015 NICOR 0632 UTILITIES 158.34 2,965.23 2310 FIRE PREVENTION 2310.65095 ILLINOIS PAPER COMPANY COPY PAPER 434.20 2310.62210 GENERATION COPY INC PRINTING 165.00 599.20 2315 FIRE SUPPRESSION 2315.65085 PAUL CONWAY SHIELDS MINERAL BASE HYDRAULIC FLUID 97.50 5 *ADVANCED CHECKS25 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2315.65040 SAM'S CLUB DIRECT FIRE SUPPLIES 93.12 2315.65040 SAM'S CLUB DIRECT FIRE SUPPLIES 64.88 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 414.09 2315.62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 377.37 2315.65040 LAPORT INC JANITORIAL SUPPLIES 470.44 2315.65125 HYDRA-RAM INC.TOOL REPAIR 176.67 2315.62295 ROMEOVILLE FIRE ACADEMY FIREFIGHTING TRAINING 520.00 2,214.07 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.62210 TEUTEBERG INC COE LASER INVOICE 172.00 2435.62210 ALLEGRA PRINT & IMAGING BUSINESS ENVELOPES 390.00 2435.62210 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES 278.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 867.00 2610 MUNICIPAL SERVICE CENTER 2610.65515 SAM'S CLUB DIRECT MEMBERSHIP FEES 15.00 2610.64015 NICOR 0632 UTILITIES 158.95 2610.64015 NICOR 0632 UTILITIES 338.50 512.45 2625 INFRASTRUCTURE & ENGINEERING 2625.64545 OFFICE CONCEPTS, INC.SUPPLY & INSTALL TABLE 424.86 424.86 2630 TRAFFIC ENGINEERING 2630.62210 MSF GRAPHICS, INC.VISITOR PERMIT TAGS 2,284.00 2,284.00 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.65070 B.L. WALLACE DISTRIBUTOR PRE-CASAST HAUD HOLES 717.35 2640.64008 CONSTELLATION NEW ENERGY, INC. UTILITIES 30.87 748.22 2670 STREET AND ALLEY MAINTENANCE 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 361.40 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 309.92 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 268.32 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 1,428.50 2670.65115 ALLEGRA PRINT & IMAGING STARLIGHT CONCERT SIGNS 558.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 1,158.50 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 673.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 738.00 2670.65155 MIDWEST FENCE COMPANY GUARD RAIL REPAIR 1,441.00 2670.65115 ALLEGRA PRINT & IMAGING COE ALLEY SIGNS 205.00 2670.65115 ALLEGRA PRINT & IMAGING MCCORMICK SHUTTLE SIGNS 175.00 7,316.64 3005 REC. MGMT. & GENERAL SUPPORT 3005.62295 U S CONFERENCE OF MAYORS WORKFORCE DEVELOPMENT COUNCIL 750.00 750.00 3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 28.61 6 *ADVANCED CHECKS26 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 69.82 3010.62705 PLUG & PAY TECHNOLOGIES MERCHANT FEE CENTER ACCT 84.75 3010.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 288.00 3010.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 528.00 3010.62705 PLUG & PAY TECHNOLOGIES MERCHANT FEE WEB ACCT 15.80 3010.65095 OFFICE DEPOT OFFICE SUPPLIES 22.99 1,037.97 3020 RECREATION GENERAL SUPPORT 3020.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 3020.65025 SAM'S CLUB DIRECT FALL FEST-FARMERS MARKET 25.64 3020.62490 SAM'S CLUB DIRECT REC SUPPLIES 52.22 3020.62513 SAM'S CLUB DIRECT COMMUNITY PICNIC 386.58 3020.62513 SAM'S CLUB DIRECT COMMUNITY PICNIC 199.98 703.42 3025 PARK UTILITIES 3025.64005 COMED UTILITIES 20.77 3025.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,850.54 3025.64005 COMED UTILITIES 43.79 1,915.10 3030 CROWN COMMUNITY CENTER 3030.62505 VAN DER KARR, MICHELLE A.ADULT DANCE INSTRUCTOR 160.00 3030.62505 KANTOR, GARY MAGIC INSTRUCTOR 70.00 3030.64015 NICOR 0632 UTILITIES 118.60 3030.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 3,032.18 3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTOR 160.00 3030.62505 COUSSENS, DARCY YOUTH DANCE INSTRUCTOR 240.00 3030.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/5 LEE BEACH 220.00 3030.65025 SAM'S CLUB DIRECT RETURNED SUPPLIES 3.03- 3030.65025 SAM'S CLUB DIRECT RETURNED SUPPLIES 6.90- 3030.65025 SAM'S CLUB DIRECT SUPPLIES SNACK 133.62 3030.65025 SAM'S CLUB DIRECT SNACK SUPPLIES 47.96 3030.65025 SAM'S CLUB DIRECT PARTY SUPPLIES 36.90 3030.65025 SAM'S CLUB DIRECT SNACK - MILK 6.75 3030.65025 SAM'S CLUB DIRECT SUPPLIES - MILK 6.06 3030.65025 SAM'S CLUB DIRECT SUPPLIES - MILK 13.50 3030.65025 SAM'S CLUB DIRECT PRESCHOOL LUNCH 135.04 3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 130.48 3030.65110 SAM'S CLUB DIRECT CLASSROOM SUPPLIES 216.99 3030.65025 SAM'S CLUB DIRECT MILK 11.25 3030.65025 SAM'S CLUB DIRECT SNACK SUPPLIES 93.74 3030.65025 SAM'S CLUB DIRECT SNACK SUPPLIES 13.50 3030.65025 SAM'S CLUB DIRECT AFTER SCHOOL SNACK 111.58 3030.65025 SAM'S CLUB DIRECT SNACK - MILK 13.50 3030.65025 SAM'S CLUB DIRECT SNACK - MILK 28.54 3030.65110 SAM'S CLUB DIRECT HALLOWEEN PARTY 87.23 3030.65110 SAM'S CLUB DIRECT SNACK SUPPLIES 196.38 5,273.87 3035 CHANDLER COMMUNITY CENTER 7 *ADVANCED CHECKS27 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 31.20 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 31.20 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 31.20 3035.65110 PRIME TIME SPORTS & ATHLETIC T-SHIRTS YOUTH LEAGUES 992.24 3035.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,448.74 3035.64015 NICOR 0632 UTILITIES 113.50 3035.65040 LAPORT INC JANITORIAL SUPPLIES FY 2013 373.16 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 31.20 3035.65095 ILLINOIS PAPER COMPANY OFFICE SUPPLIES 85.70 3035.65095 OFFICE DEPOT OFFICE SUPPLIES 88.60 3035.65095 OFFICE DEPOT OFFICE SUPPLIES 3.39 3035.65095 OFFICE DEPOT OFFICE SUPPLIES 64.38 3035.62518 ALARM DETECTION SYSTEMS, INC. ANNUAL FIRE ALARM INSPECTION 1,158.60 4,453.11 3040 FLEETWOOD JOURDAIN COM CT 3040.64015 NICOR 0632 UTILITIES 165.20 3040.65110 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 278.11 3040.62507 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 33.83 3040.62210 GENERATION COPY INC AFTERSCHOOL PRG POSTCARD 32.00 3040.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 60.15 3040.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 3,182.53 3040.65040 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 9.00 3040.65110 SPECIALTY FLOORS, INC.FLOOR CLEANER FOR GYM 89.00 3040.65095 OFFICE DEPOT OFFICE SUPPLIES 208.16 3040.65095 OFFICE DEPOT OFFICE SUPPLIES 9.00 3040.65110 COMCAST CABLE COMMUNICATION CHARGES 101.12 3040.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS MASSIE 39.00 4,207.10 3045 FLEETWOOD/JOURDAIN THEATR 3045.62505 ESTELL, MARSHA PERFORMER STIPEND 50.00 3045.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS RHOZE 39.00 89.00 3050 RECREATION OUTREACH PROGRAM 3050.65025 SAM'S CLUB DIRECT BIG ICE BAGS-B BALL LEAGUE 6.36 3050.65095 OFFICE DEPOT OFFICE SUPPLIES 67.02 3050.62110 OFFICE DEPOT OFFICE SUPPLIES 40.41 3050.65095 OFFICE DEPOT OFFICE SUPPLIES 9.00 3050.65095 OFFICE DEPOT OFFICE SUPPLIES 49.49 3050.65025 SAM'S CLUB DIRECT SNACK SUPPLIES 202.90 3050.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 60.15 3050.65025 SAM'S CLUB DIRECT SUPPLIES-B BALL LEAGUE 25.44 460.77 3055 LEVY CENTER SENIOR SERVICES 3055.65095 OFFICE DEPOT OFFICE SUPPLIES 77.05 3055.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 5,439.72 3055.65095 OFFICE DEPOT OFFICE SUPPLIES 51.78 3055.65050 CHEMCRAFT INDUSTRIES, INC.CLEANING CHEMICALS 209.30 3055.62505 PLACE, TIMOTHY 7 WEEK BALLROOM CLASS 595.00 8 *ADVANCED CHECKS28 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3055.64015 NICOR 0632 UTILITIES 182.58 3055.65025 SAM'S CLUB DIRECT SUPPLIES 40.94 3055.65110 SAM'S CLUB DIRECT SUPPLIES 78.15 3055.65025 SAM'S CLUB DIRECT KITCHEN SUPPLIES 44.40 3055.62360 SAM'S CLUB DIRECT MEMBERSHIP FEES 15.00 3055.62505 JANKIEWICZ, MALGORZATA 8 WEEK BEADING CLASS 516.00 7,249.92 3080 BEACHES 3080.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 166.13 166.13 3085 RECREATION FACILITY MAINT 3085.65110 CONSERV FS DRILL & FILL AERATION FIELD 3,525.00 3,525.00 3095 CROWN ICE RINK 3095.62508 LEVI, MATTHEW ADULT BROOMBALL REFEREE 240.00 3095.62490 GARRISON, DEAN VIDEOGRAPHY NUTCRACKER 121.50 3095.62245 JORSON & CARLSON BLADE SHARPENING 63.21 3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49 3095.62245 WOODS DECORATING OVERHEAD DOOR PAINTING 475.00 3095.62507 SIX FLAGS GREAT AMERICA GREAT AMERICA TICKETS 4,640.00 3095.62251 MCCAULEY MECHANICAL SERVICE EMERGENCY ICE RINK REPAIR 4,538.91 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/8 BRUNSWICK 264.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/9 PARTY CITY 440.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/10 CLARK BCH 110.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/11 JUMP ZONE 286.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/12 PARTY TIME 165.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/12 BRUNSWCK 99.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/15 BRUNSWCK 264.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/18 ETHS 132.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/19 CLARK ST 187.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/19 BRUNSWCK 198.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/22 BRUNSWCK 121.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/22 EV LIBRARY 110.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/1 BRUNSWICK 143.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/22 BRUNSWCK 264.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/23 KOHLMUSEUM 110.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/23 PUMPITUP 286.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/24 DEMPSTER 88.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/25 BEACH 110.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/25 ORBITSKATE 462.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/25 ETHS 88.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/25 BRUNSWCK 132.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/26 LINCPRKZOO 176.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/26 BRUNSWCK 176.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/26 PUMPITUP 143.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/29 WATER PARK 528.00 3095.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/30 WATERPARK 693.00 3095.65080 COCA-COLA ENTERPRISES LAKESHORE VENDING RESALE 327.60 3095.62245 FOX VALLEY FIRE & SAFETY FIRE ALARM REPAIR 268.50 9 *ADVANCED CHECKS29 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 210.00 3095.62508 KNUTSON, KRISTOFER REFEREE ADULT BROOMBALL 390.00 3095.62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 195.00 3095.62507 EVANSTON TOWNSHIP HIGH SCHOOL ETHS SWIMMING FOR CAMPERS 6,632.00 3095.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 9,096.53 3095.64015 NICOR 0632 UTILITIES 355.78 3095.65040 LAPORT INC JANITORIAL SUPPLIES 84.42 3095.65040 LAPORT INC JANITORIAL SUPPLIES 89.67 33,538.61 3105 AQUATIC CAMP 3105.65110 FOX, WILLIAM SAIL REPAIR 60.00 3105.65110 FOX, WILLIAM SAIL REPAIR 155.00 215.00 3130 SPECIAL RECREATION 3130.62360 SAM'S CLUB DIRECT MEMBERSHIP FEES 15.00 3130.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 8/3 132.00 3130.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP BUS 7/20 154.00 301.00 3205 COMMUNITY RELATIONS 3205.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00 78.00 3215 YOUTH ENGAGEMENT DIVISION 3215.62490 ACTOR'S GYMNASIUM 50/50 REIMBURSEMENT 3,153.67 3215.62490 SALVATION ARMY 50/50 REIMBURSEMENT 1,076.00 4,229.67 3510 HORTICULTURAL MAINTENANCE 3510.62199 KOMPAN, INC.REPAIR PLAYGROUND PARTS 1,357.25 3510.62195 COMED UTILITIES 27.39 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT HOWARD STREETSCAPE 2013 532.00 3510.65055 REINDERS, INC.BLADE KIT 273.02 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT MAIN STREETSCAPE 2013 518.00 3510.65055 KIMBALL MIDWEST MOWER PARTS 152.77 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT 2013 LANDSCAPE MAINTENANCE 3,213.60 6,074.03 3530 PRIVATE ELM TREE INSURANCE 3530.62385 JOHNSON TREE EXPERTS REMOVAL ELM #16601 2,665.00 3530.62385 JOHNSON TREE EXPERTS REMOVAL ELM #16441 1,795.00 3530.62385 JOHNSON TREE EXPERTS REMOVAL ELM #16548 1,455.00 3530.62385 JOHNSON TREE EXPERTS REMOVAL ELM #16625 1,335.00 7,250.00 3605 ECOLOGY CENTER 3605.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 60.72 3605.62490 PRINCE CORPORATION BIRD SEED FOR RESALE 536.28 3605.65095 OFFICE DEPOT OFFICE SUPPLIES 112.63 3605.64015 NICOR 0632 UTILITIES 46.98 3605.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 446.29 1,202.90 10 *ADVANCED CHECKS30 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3710 NOYES CULTURAL ARTS CTR 3710.65050 OFFICE CONCEPTS, INC.SUPPLY ARM CAPS PER QUOTE 262.80 3710.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,566.46 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 6.79 3710.64015 NICOR 0632 UTILITIES 142.16 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 12.98 3710.65095 OFFICE DEPOT OFFICE SUPPLIES 112.03 2,103.22 3720 CULTURAL ARTS PROGRAMS 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 35.08 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 14.85 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 128.15 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 16.29 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 325.58 3720.65095 OFFICE DEPOT OFFICE SUPPLIES 22.18 3720.65510 SAM'S CLUB DIRECT MEMBERSHIP FEES 15.00 557.13 3806 CIVIC CENTER SERVICES 3806.62245 COMCAST CABLE COMMUNICATION CHARGES 38.02 3806.64015 NICOR 0632 UTILITIES 227.89 265.91 3807 CONSTRUCTION AND REPAIRS 3807.62509 SCHNEIDER ELECTRIC BUILDINGS BUILDING AUTOMATION CONTRACT 5,910.00 3807.62225 ILLINOIS OFFICE OF THE STATE STORAGE & AIR TANK FEES 140.00 3807.65050 THERMOSYSTEMS, INC.PURCHASE 1 COMPRESSOR FOR THE 2,578.16 3807.62225 ILLINOIS OFFICE OF THE STATE CAST IRON BOILER FEE 100.00 3807.65050 THERMOSYSTEMS, INC.PURCHASE 1 COMPRESSOR FOR THE 69.75 8,797.91 421,117.15 00185 LIBRARY FUND 4840 LIBRARY MAINTENANCE 4840.64015 NICOR 0632 UTILITIES 249.08 249.08 4845 LIBRARY ADMINISTRATION 4845.65095 COMPUTER DRIVE, INC.*PLOTTER FOR LIBRARY 1,695.00 1,695.00 1,944.08 00195 NEIGHBOR.STABILIZATION PROGRAM 5005 NSP-GENERAL ADMINISTRATION 5005.62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS JOLENE SAUL 39.00 39.00 5006 PROGRAM DELIVERY 5006.62205 EVANSTON ROUND TABLE LLC AD-LIVE EVANSTON 492.00 492.00 531.00 00200 MOTOR FUEL TAX FUND 11 *ADVANCED CHECKS31 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5097 2013 MFT STREET RESURFACING 5097.65515 CHICAGOLAND PAVING CONTRACTORS 2013 MFT STREET RESURFACING 60,477.87 60,477.87 60,477.87 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64505 AT & T 8100 COMMUNICATION CHARGES 5,482.17 5150.62509 LOGICALIS, INC.IT EQUIPMENT 506.34 5,988.51 5,988.51 00210 SPECIAL SERVICE DIST #4 5160 SPECIAL SERVICE DIST 4 5160.62517 DOWNTOWN EVANSTON 4TH QTR-SPECIAL SERVICE AREA 92,500.00 92,500.00 92,500.00 00215 CDBG FUND 5205 TARGETED CODE ENFORCEMENT 5205.62770 TEPIC LANDSCAPING, INC.RUBBISH REMOVAL 580.00 580.00 5220 CDBG ADMINISTRATION 5220.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES 11.95 5220.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES 60.00 5220.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES 66.78 138.73 718.73 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.62660 TITAN OUTDOOR, LLC ELEVATED EATING GROCERY 1,800.00 5300.62660 TITAN OUTDOOR, LLC ELEVATED EATING GROCERY 938.00 5300.62660 TITAN OUTDOOR, LLC ELEVATED EATING GROCERY 355.68 5300.62660 ON TRACK FULFILLMENT INC.MAIN/CHICAGO DEV. MEETING 445.60 5300.62695 DOWNTOWN EVANSTON EVANSTON ECON. DEV. CONTRIBUT 28,500.00 5300.65522 CENTRAL STREET BUSINESS ASSOC. BUSINESS DISTRICT IMPROVEMENTS 6,556.00 5300.62185 KANE, MCKENNA AND ASSOCIATES DOCUMENT PREP/REVIEW-2012 TIF 2,275.00 40,870.28 40,870.28 00300 WASHINGTON NATL TIF DEBT SERV 5470 WASHINGTON NAT'L TIF DS 5470.62605 DOWNTOWN EVANSTON 4TH QTR-LANDSCAPING MAINT. SER 22,061.75 22,061.75 547616 DAVIS STREET LANDSCAPING 547616.65515 DOWNTOWN EVANSTON AD-CONSTRUCTION 1,083.00 547616.65515 CHICAGOLAND PAVING CONTRACTORS DAVIS STR IMPROVEMENT PROJECT 120,000.00 547616.65515 LANDSCAPE CONCEPTS MANAGEMENT REPAIR-SHERMAN & DAVIS 100.00 547616.65515 LANDSCAPE CONCEPTS MANAGEMENT MOVE PLANTERS 705.00 12 *ADVANCED CHECKS32 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 121,888.00 143,949.75 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.65511 PECKISH ONE *REIMBURSEMENT-PERMIT & INSPECTION 5,995.00 5860.64015 NICOR 0632 UTILITIES 199.74 5860.64015 NICOR 0632 UTILITIES 46.88 6,241.62 6,241.62 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65510 BESAM ENTRANCE SOLUTIONS SUPPLY & INSTALL SLIDING DOOR 1,520.00 1,520.00 415391 TWIGGS PARK EXPANSION 415391.65653 IL DEPT OF TRANSPORTATION TWIGGS PARK BIKE PATH 182,873.72 182,873.72 415568 CROWN CTR IMPR.-MINOR PROJECTS 415568.65050 CENTRAL RUG & CARPET CO.REMOVE AND REPLACE CARPET 4,800.00 415568.65050 SPEC ATHLETIC, INC.RUBBER FLOOR REPLACEMENT 12,646.00 415568.65050 AMERICAN CARPET DISTRIBUTORS REMOVE AND INSTALL CARPET 2,754.00 20,200.00 415602 LEVY HVAC REPLACEMENT 415602.65653 F.E. MORAN, INC.2013 HVAC IMPROVEMENTS 59,039.10 59,039.10 415663 NOYES ROOF PROJECT 415663.65511 G.A. JOHNSON AND SON 2013 NOYES ROOF AND CHIMNEY 262,805.00 262,805.00 415854 ALLEY PAVING - CITY SHARE 415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 1326856004-1326856007 160.00 160.00 415857 STREET RESURFACING 415857.65515 CHICAGOLAND PAVING CONTRACTORS DAVIS STR IMPROVEMENT PROJECT 150,590.69 150,590.69 415864 50/50 CURB & SIDEWALK PRG 415864.65515 SCHROEDER & SCHROEDER INC 50/50 SIDEWALK PROGRAM 123,852.69 415864.56067 FIKE, VINCENT *50/50 SIDEWALK PROGRAM 167.90 124,020.59 415933 ISABELLA (HIGHLAND TO CENTRAL) 415933.65515 VILLAGE OF WILMETTE ISABELLA STREET RESURFACING 190,000.00 190,000.00 415937 PEDESTRAN SAFETY SIGNS & PVMT 415937.65515 SCHROEDER & SCHROEDER INC CHANGE ORDER #1 ADA/SIDEWALK 2,947.59 415937.65515 CIORBA GROUP, INC.SAFE ROUTES TO SCHOOL PROJECT 7,859.25 10,806.84 13 *ADVANCED CHECKS33 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 415938 BRIDGE STREET PAHSE II CONSTR 415938.65515 ALFRED BENESCH & COMPANY BRIDGE STR BRIDGE PROJECT 19,939.55 19,939.55 416147 CHURCH ST STREETLIGHT FD 416147.65515 LIGHTING SOLUTIONS OF IL.PURCHASE OF 4 DAVIT ARM ST 3,820.00 3,820.00 1,025,775.49 00420 SPEC ASSESS CAP PROJECT FUND 6365 SPECIAL ASSESSMENT 6365.65095 ALLEGRA PRINT & IMAGING PRE-PERFED LASER PAPER 39.32 6365.65095 ALLEGRA PRINT & IMAGING ENVELOPES TWO COLOR WWW 265.00 304.32 304.32 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.65095 OFFICE DEPOT OFFICE SUPPLIES 26.84 7005.53410 THOMPSON, JOSH REFUND PARKING PERMIT 76.00 7005.65095 FEDERAL EXPRESS CORP.PARKING TAX SHIPMENT 21.88 124.72 7015 PARKING LOTS & METERS 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY RENT LOT 19 990.00 990.00 7025 CHURCH STREET GARAGE 7025.64505 CALL ONE COMMUNICATION CHARGES 1,106.23 7025.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 2,015.78 7025.62509 REVCON TECHNOLOGIES, INC.CHURCH ST SELF PK MAINTENANCE 1,590.00 7025.64505 CALL ONE COMMUNICATION CHARGES 1,108.99 7025.53515 MAHONEY, MARCIA A.ACCESS CARD REFUND 25.00 7025.53515 MODI,KRISN ACCESS CARD REFUND 25.00 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98 7025.62425 SIMPLEX GRINNELL REPLACE SENSOR ELEVATOR PIT 284.75 30,705.73 7036 SHERMAN GARAGE 7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 4,506.00 7036.53515 CRUZ,ELLIOTT ACCESS CARD REFUND 25.00 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83 7036.62400 MONTERREY SECURITY CONSULTANTS SECURITY-OHIO STATE GAME 1,107.36 7036.64505 AT & T 8100 COMMUNICATION CHARGES 116.50 7036.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 5,847.40 7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 336.00 7036.68205 THYSSENKRUPP ELEVATOR EMERGENCY REPAIR-LIGHTNING 1,305.10 7036.62509 DATAPARK USA, INC. EQUIPMENT 5,500.00 7036.64505 CALL ONE COMMUNICATION CHARGES 1,974.60 7036.64505 CALL ONE COMMUNICATION CHARGES 1,970.28 78,501.07 7037 MAPLE GARAGE 14 *ADVANCED CHECKS34 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7037.53515 HOMER,FRAN ACCESS CARD REFUND 25.00 7037.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 4,223.12 7037.64505 CALL ONE COMMUNICATION CHARGES 1,396.89 7037.64505 CALL ONE COMMUNICATION CHARGES 1,383.50 7037.62225 E-Z KLEEN MAINTENANCE WINDOW CLEANING 682.00 7037.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 48,468.67 7037.62509 REVCON TECHNOLOGIES, INC.MAPLE ST GARAGE MAINTENANCE 3,021.60 7037.53515 CHALEM,HEIDI ACCESS CARDS REFUND-MULTIPLE 150.00 59,350.78 169,672.30 00510 WATER FUND 510 WATER FUND 510.22700 STREFF,JAMES 04472320-00 WATER REFUND 56.03 510.22700 DOULL, ROB 05533010-05 WATER REFUND 115.47 510.22700 BRUGLIERA,VITO 05560010-00 WATER REFUND 42.03 510.22700 MASSIE,CARMEN 05583517-00 WATER REFUND 65.00 510.22700 GREEN,SHARONNE 05591792-01 WATER REFUND 17.22 510.22700 BALDAUF,AUDREY 06640160-01 WATER REFUND 101.95 510.22700 ALEX & EMMA RUKHOTSKIY 06690020-01 WATER REFUND 337.94 510.22700 GEORGE & ANDREA GAINES 05521110-01 WATER REFUND 384.67 510.22700 AGUSTIN & MARGARET FLORES 01112630-01 WATER REFUND 11.48 510.22700 MUSKAT,MARK 06697110-02 WATER REFUND 7.95 510.22700 LOWE ENTERPRISES-ORRINGTON 01100932-02 WATER REFUND 10,239.58 510.22700 LOWE ENTERPRISES-ORRINGTON 01100931-01 WATER REFUND 884.09 510.22700 RENEW MANAGEMENT SERVICES 02241950-01 WATER REFUND 684.12 510.22700 EVANSTON PLAZA HOLDINGS LLC 02220415-02 WATER REFUND 753.46 510.22700 STERN, SPENCER *OVERPAYMENT-WATER ACCOUNT #05541110-02 992.31 510.22700 A & S MENCOFF 05511170-00-WATER REFUND 35.48 510.22700 A & S MENCOFF 05511160-00 WATER REFUND 11.40 510.22700 JEFFERSON, ALPHONSO 01130940-00-WATER REFUND 116.65 510.22700 YOUSSEF, ASHRAF 01140250-07-WATER REFUND 55.84 510.22700 LORENCE, CAROLYN 01182984-01-WATER REFUND 89.13 510.22700 MACKAL, L.01171810-00 WATER REFUND 56.03 510.22700 LOPES, ANTHONY 02232180-06 WATER REFUND 84.73 510.22700 CABLE, PHILIP 03332450-01 WATER REFUND 92.51 510.22700 TURLEY, ANGELA 04423520-01 WATER REFUND 121.03 510.22700 WILLIAMS, MARK 04452300-02 WATER REFUND 14.95 510.22700 BERMAN,M 04460040-00 WATER REFUND 107.69 15,478.74 7100 WATER GENERAL SUPPORT 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 41.18 7100.56145 BOLDER CONTRACTORS, INC.FIRE HYDRANT DEPOSIT REFUND 1,300.00 7100.64505 BYTRONICS, INC.DIGTRACK TICKETS 163.80 7100.62295 WEST SHORE WATER PRODUCER *REGISTRATION-WSWPA NOV 2013 250.00 7100.53575 FEDERAL EXPRESS CORP.SHIPPING CHARGES 14.37 7100.62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 14.84 7100.65095 OFFICE DEPOT OFFICE SUPPLIES 67.04 1,851.23 15 *ADVANCED CHECKS35 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7105 PUMPING 7105.64005 COMED UTILITIES 39.58 7105.64505 CALL ONE COMMUNICATION CHARGES 204.20 7105.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 67,829.03 7105.64015 NICOR 0632 UTILITIES 940.59 7105.64015 NICOR 0632 UTILITIES 26.92 7105.64505 CALL ONE COMMUNICATION CHARGES 204.57 69,244.89 7110 FILTRATION 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 159.00 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 540.00 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 78.00 777.00 7115 DISTRIBUTION 7115.62415 KLF TRUCKING DEBRIS HAULING - 2ND YEAR OF 5,494.00 7115.65055 WATER PRODUCTS CO.ONE TIME LOGO CHARGE 400.00 7115.62275 ON TRACK FULFILLMENT INC.POSTAGE 21.45 7115.62210 ON TRACK FULFILLMENT INC.POSTAGE 75.00 7115.65055 WATER PRODUCTS CO.SPECIAL PAINT CHARGE 138.00 7115.65055 WATER PRODUCTS CO.SAMPLING STATION 5' BURY 4,070.00 10,198.45 7120 WATER METER MAINTENANCE 7120.65070 BADGER METER, INC.2013 WATER METER PURCHASE 427.40 7120.64540 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 179.42 606.82 7125 OTHER OPERATIONS 7125.65080 BADGER METER, INC.SPLIT ACCT # FOR WATER METER 5,000.00 7125.62455 INFOSEND, INC.UTILITY BILL PRINTING/MAILING 6,659.37 7125.62180 COMED UTILITIES 387.00 12,046.37 110,203.50 00513 WATER-DEPR, IMPROV & EXTENSION 733074 REPAIR ZEBRA MUSSELCONTROL SYS 733074.62140 CAROLLO ENGINEERS, INC WATER PLANT INTAKE IMPR ENG 2,882.00 2,882.00 733078 SCADA SYSTEM IMPROVEMENTS 733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 7,075.07 7,075.07 733101 NEW AMR REPLACEMENT PROGRAM 733101.65155 HARRIS SOFTWARE UPDATE 3,500.00 733101.65155 HARRIS SOFTWARE UPDATE 7,000.00 733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 14,889.00 733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 92,918.70 733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 8,400.00 733101.65155 HARRIS SOFTWARE UPDATE 2,100.00 128,807.70 138,764.77 16 *ADVANCED CHECKS36 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00515 SEWER FUND 515 SEWER FUND 515.22700 EVANSTON PLAZA HOLDINGS LLC 02220415-02 WATER REFUND 1,713.90 515.22700 RENEW MANAGEMENT SERVICES 02241950-01 WATER REFUND 1,540.54 3,254.44 7400 SEWER MAINTENANCE 7400.65085 LAI, LTD 21" TIDEFLEX CHECKMATE INLINE 4,084.00 4,084.00 7420 SEWER IMPROVEMENTS 7420.65515 CHICAGOLAND PAVING CONTRACTORS DAVIS STR IMPROVEMENT PROJECT 250,000.00 250,000.00 257,338.44 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.65155 TURNER, CALEB *REFUND REFUSE CART 75.00 7685.65625 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 53.10 128.10 7690 RESIDENTIAL RECYCLING COL 7690.64015 NICOR 0632 UTILITIES 122.50 122.50 250.60 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.64505 CALL ONE COMMUNICATION CHARGES 454.28 7705.65095 OFFICE DEPOT OFFICE SUPPLIES 9.99 7705.64505 CALL ONE COMMUNICATION CHARGES 454.28 918.55 7710 MAJOR MAINTENANCE 7710.65060 SUBURBAN ACCENTS, INC.LOGO'S & NUMBERS 591.50 7710.65060 VERMEER MIDWEST CHIPPER BLADE 142.54 7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 132.00 7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 168.00 7710.65065 WENTWORTH TIRE SERVICE NEW TIRES 946.98 7710.65065 WENTWORTH TIRE SERVICE TIRES 1,773.46 7710.65065 WENTWORTH TIRE SERVICE TIRES 1,402.44 7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 127.00 7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 27.00 7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 591.97 7710.65060 WEST SIDE TRACTOR LATCH 73.99 7710.65060 WEST SIDE TRACTOR OIL DRUM 980.16 7710.65060 WEST SIDE TRACTOR BATTERIES #953 392.08 7710.65060 WHOLESALE DIRECT INC LIGHTING PARTS 135.12 7710.65060 WHOLESALE DIRECT INC REPELLING TREATMENT 267.53 7710.65060 WHOLESALE DIRECT INC FLASH TUBE 51.12 7710.65060 WINTER EQUIPMENT CO, INC SNOW BLADES 2,232.40 7710.65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR #261 321.36 17 *ADVANCED CHECKS37 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CHICAGO PARTS & SOUND, LLC RETURNED PARTS 215.34- 7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 179.73 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 182.28 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 182.28 7710.65060 CUMBERLAND SERVICENTER REPAIRS FROM INSPECTION #720 2,304.71 7710.65060 CUMBERLAND SERVICENTER OUTSIDE REPAIR#614 6,198.62 7710.65060 CUMBERLAND SERVICENTER OUTSIDE REPAIR#720 333.68 7710.65060 CUMBERLAND SERVICENTER OUTSIDE REPAIR#720 7,127.65 7710.65060 CUMBERLAND SERVICENTER REPAIRS #718 900.95 7710.65060 CUMBERLAND SERVICENTER FUEL INJECTOR REPAIR #718 1,613.37 7710.65060 CUMBERLAND SERVICENTER WINDSHIELD #720 371.88 7710.65060 CUMBERLAND SERVICENTER FUEL GAUGE #712 57.47 7710.65060 CUMBERLAND SERVICENTER WIPER FLUID 192.48 7710.65060 CUMBERLAND SERVICENTER BLOWER MOTOR 377.95 7710.65060 CUMBERLAND SERVICENTER COOLANT LOSS SENSOR #722 179.64 7710.65060 CURRIE MOTORS SECURE IDLE 285.00 7710.65090 DEPENDABLE FIRE EQUIPMENT INC. CO2 FIRE EXTINGUISHERS 730.80 7710.65085 DOUGLAS TRUCK PARTS FOLDABLE TOPSIDE CREEPER 639.90 7710.65060 DOUGLAS TRUCK PARTS POLE RECEPTACLE 28.47 7710.65085 DOUGLAS TRUCK PARTS PORTABLE OIL DRAIN 949.98 7710.65060 DOUGLAS TRUCK PARTS TRUCK LIGHT 209.60 7710.65060 DOUGLAS TRUCK PARTS ANCO WIPER BLADES 186.00 7710.65060 DOUGLAS TRUCK PARTS RETURNED PARTS 67.50- 7710.65060 DOUGLAS TRUCK PARTS WHEEL CHOCK 81.84 7710.65085 DOUGLAS TRUCK PARTS STEP PLATFORM 159.98 7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT #82 69.00 7710.65060 EVANSTON AUTO GLASS GLASS REPAIR #720 150.00 7710.65060 EVANSTON AUTO GLASS WINDSHIELD #53 242.50 7710.65060 FASTENAL COMPANY BOLTS 286.20 7710.65085 FASTENAL COMPANY GLOVES & GOGGLES 102.10 7710.65060 FULL THROTTLE MARINE, INC.REPAIRS #430 4,821.33 7710.65060 FULL THROTTLE MARINE, INC.REPAIRS #429 2,764.56 7710.65060 GEIB INDUSTRIES, INC.HOSE #704 115.14 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DIPSTICK/POWER STEERING #322 30.08 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HANDLE ENDS #325R 74.86 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DIPSTICK/POWER STEERING 50.88 7710.65060 GOLF MILL FORD RETURNED PARTS 228.39- 7710.65060 GOLF MILL FORD RETURNED PARTS 33.04- 7710.65060 GROVER WELDING COMPANY REMOVE TAILGATE 367.50 7710.65060 GROVER WELDING COMPANY HOPPER REPAIRS #916 481.26 7710.65060 JOHNSON LOCKSMITH, INC.POLICE KEYS-DOCKING STATION 4.90 7710.65015 LAWSON PRODUCTS, INC.INDUSTRIAL HAND CLEANER 168.36 7710.65060 MONROE TRUCK EQUIPMENT COUPLINGS 78.24 7710.65060 MONROE TRUCK EQUIPMENT TIE ROD 31.64 7710.65060 NORTH SHORE TOWING TOW & HOOK #454 525.00 7710.65060 NORTH SHORE TOWING TOW & HOOK #954 700.00 7710.65060 NORTH SUBURBAN AUTO SUPPLY FUEL CARTRIDGE 129.76 7710.65060 P & G KEENE ELECTRICAL ALTERNATOR #945 72.00 18 *ADVANCED CHECKS38 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 PATTEN INDUSTRIES BACK UP ALARM REPAIR #683 1,946.87 7710.65060 PATTEN INDUSTRIES HYDRAULIC REPAIR #642 2,096.51 7710.65065 POMP'S TIRE SERVICE, INC.NEW TIRE 132.91 7710.65060 R.N.O.W., INC.TAPER KNOB 20.99 7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIRS #954 6,726.77 7710.65060 STANDARD EQUIPMENT COMPANY SWEEPER PARTS 154.34 7710.65060 STANDARD EQUIPMENT COMPANY TANK STRAINER 137.07 7710.65060 STANDARD EQUIPMENT COMPANY BEARING ASSEMBLY 89.88 7710.65060 STANDARD EQUIPMENT COMPANY TANK STRAINER 187.48- 7710.65060 STANDARD EQUIPMENT COMPANY TIPPER VALVE 888.02 7710.65060 STANDARD EQUIPMENT COMPANY STRIP BROOM 616.78 7710.65060 STANDARD EQUIPMENT COMPANY LOWER ROLLER BEARING #667 388.66 7710.65060 SUBURBAN ACCENTS, INC.POLICE DECALS 199.50 7710.65060 CARQUEST EVANSTON HOSE 135.27 7710.65060 CARQUEST EVANSTON QUICK DISCONNECT 69.75 7710.65060 CARQUEST EVANSTON PARKING BRAKE # 74 53.45 7710.65060 CARQUEST EVANSTON REAR OIL #72 26.09 7710.65060 CARQUEST EVANSTON FUEL WATER FILTER #307 22.44 7710.65060 CARQUEST EVANSTON BRAKES #72 31.64 7710.65060 CARQUEST EVANSTON REAR AXLE KIT #72 122.97 7710.65060 CARQUEST EVANSTON SWAY BAR REPAIR KIT #72 17.62 7710.65060 CARQUEST EVANSTON SWAY BAR FRAME BUSH #931 167.80 7710.65060 CARQUEST EVANSTON BRAKE HOSE #72 20.34 7710.65060 CARQUEST EVANSTON TAIL LIGHT 172.50 7710.65060 CARQUEST EVANSTON FILTERS 57.49 7710.65060 CARQUEST EVANSTON AIR FILTER 26.19 7710.65060 CARQUEST EVANSTON FUEL FILTER 14.14 7710.65060 CARQUEST EVANSTON OIL COOLER LINE 44.77 7710.65060 CARQUEST EVANSTON OIL COOLER LINE 79.62 7710.65060 CARQUEST EVANSTON BRAKE HOSE #68 20.34 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE 919.10 7710.65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE 726.43 7710.65060 CARQUEST EVANSTON AIR FILTER 136.00 7710.65060 CARQUEST EVANSTON FILTERS 120.18 7710.65060 GOLF MILL FORD COOLANT SURGE TANK #931 74.30 7710.65060 GOLF MILL FORD SWAY BAR BUSHINGS #931 33.04 7710.65060 GOLF MILL FORD OIL REPAIR 211.20 7710.65060 GOLF MILL FORD CONTROL ARM #82 899.65 7710.65060 GOLF MILL FORD SWAY BAR BUSHINGS #931 40.16 7710.65060 GOLF MILL FORD SHIFT BUSHING #931 7.02 7710.65060 GOLF MILL FORD STEP ASSEMBLY #931 275.00 7710.65060 GOLF MILL FORD MIRROR ASSEMBLY #618 148.50 7710.65060 GOLF MILL FORD COOLANT LEAK REPAIR #643 612.85 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #764 274.28 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #330 516.25 7710.65060 GOLF MILL FORD OUTSIDE REPAIR #514 562.93 7710.65060 GOLF MILL FORD DOOR PANEL #254 177.30 7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 352.64 7710.65060 INTERSTATE BATTERY BATTERIES 165.40 7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 46.76 19 *ADVANCED CHECKS39 of 575 CITY OF EVANSTON, ILR5504003B BILLS LIST 11/12/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 22,308.92 7710.65035 PALATINE OIL COMPANY, INC BULK OIL & ANTIFREEZE PURCHASE 510.00 7710.65035 PALATINE OIL COMPANY, INC BULK OIL & ANTIFREEZE PURCHASE 6,885.00 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTIONS & REPAIRS 3,754.29 7710.65015 1ST AYD CORP.CLEANERS & SOLVENTS 463.72 7710.65060 A & A TRANSMISSION CORP.REBUILD TRANSMISSION #99 2,209.32 7710.65060 ADVANCED PROCLEAN, INC.POWER WASHING 467.50 7710.65060 AETNA TRUCK PARTS, INC.MIRROR 23.46 7710.65060 AETNA TRUCK PARTS, INC.RUBBER CUTTING 684.89 7710.65060 AETNA TRUCK PARTS, INC.EXHAUST COMPONENTS 194.53 7710.65060 AETNA TRUCK PARTS, INC.FUEL & AIR FILTERS 139.79 7710.65060 ALLTECH AUTO INC.BUMPER REPAIRS #41 1,788.70 7710.65060 BILL'S AUTO & TRUCK REPAIR EGRESS WINDOW HANDLE #504 68.06 7710.65060 CHICAGO INTERNATIONAL TRUCKS REAR DRUMS #923 686.66 7710.65060 CHICAGO INTERNATIONAL TRUCKS BELTS 98.24 7710.65060 CHICAGO INTERNATIONAL TRUCKS REAR DUST SHIELDS #923 391.92 7710.65060 CHICAGO INTERNATIONAL TRUCKS AIR HORN #623 26.62 7710.65060 CHICAGO INTERNATIONAL TRUCKS RING/SEAL #923 113.06 7710.65060 CHICAGO INTERNATIONAL TRUCKS ABS SENSOR #923 196.60 7710.65060 CHICAGO INTERNATIONAL TRUCKS BUSHING 10.84 7710.65060 CHICAGO INTERNATIONAL TRUCKS HOSE 18.11- 7710.65060 CHICAGO INTERNATIONAL TRUCKS RETURN PARTS 422.50- 105,961.17 106,879.72 00601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 7780.62375 UNITED RENTALS ROLLER RENTAL 1,026.85 1,026.85 1,026.85 00605 INSURANCE FUND 7800 RISK MANAGEMENT 7800.65550 CURRIE MOTORS EMERGENCY REPLACEMENT OF E.P.D 25,774.00 7800.65550 CURRIE MOTORS EMERGENCY REPLACEMENT OF E.P.D 27,595.00 7800.66044 SAFETY NATIONAL CASUALTY CORP. WORKER'S COMP COVERAGE 9,064.00 62,433.00 62,433.00 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 GRAYSTONE CONSULTING *INVESTMENT FEES 7,685.17 7,685.17 7,685.17 2,652,729.07GRAND TOTAL 20 *ADVANCED CHECKS40 of 575 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT HOME 5430.65535 ATTORNEYS' TITLE GUARANTY FUND, INC. ACQUISITION OF 1409 DARROW 77,000.00 5430.65535 CHICAGO TITLE AND TRUST COMPANY ACQUISITION OF 1109 DARROW 98,770.00 VARIOUS BRINSHORE DEVELOPMENT LLC HOME REAL ESTATE ACTIVITIES #57 9,279.03 185,049.03 INSURANCE VARIOUS VARIOUS WORKERS COMP 8,746.49 VARIOUS VARIOUS WORKERS COMP 134,988.87 VARIOUS VARIOUS CASUALTY LOSS 32,686.50 VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,109,576.62 1,285,998.48 NSP2 VARIOUS BRINSHORE DEVELOPMENT LLC NSP2 REAL ESTATE ACTIVITIES #57 207,657.30 207,657.30 SEWER 7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 66,000.24 66,000.24 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - SEPTEMBER, 2013 8,204.13 8,204.13 1,752,909.18 Grand Total 4,405,638.25 PREPARED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST CURRENT YEAR PERIOD ENDING 11/12/2013 21 *ADVANCED CHECKS41 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION311 CENTER SNAPENGAGE CHAT $ 49.00 09/16/201364505 TELECOMMUNICATIONS CARRIER LINE CH 311 LIVE CHAT MONTHLY FEE311 CENTER VOGUE FABRICS $ 19.96 09/20/201364505 TELECOMMUNICATIONS CARRIER LINE CH MATERIAL FOR TABLE CLOTH FOR MOBILE 311,311 CENTER ICMA $ 150.00 09/25/201364505 TELECOMMUNICATIONS CARRIER LINE CHMEMBERSHIP DISCOUNTED TO ICMA. 2 MEMBERSHIPSE. STORLIE& S.PONTARELLIADMN SVCS / ADMIN CITY OF EVANSTON $ 2.00 09/06/2013 62295 TRAINING & TRAVEL PARKINGADMN SVCS / ADMIN CITY OF EVANSTON-SH $ 8.00 09/09/2013 62295 TRAINING & TRAVEL PARKINGADMN SVCS / ADMIN CITY OF EVANSTON-CH $ 2.00 09/13/2013 62295 TRAINING & TRAVEL PARKINGADMN SVCS / ADMIN CITY OF EVANSTON-CH $ 2.00 09/20/2013 62295 TRAINING & TRAVEL DOWNTOWN EVANSTON MEETINGADMN SVCS / ADMIN DOWNTOWN EVANSTON $ 1,000.00 09/25/2013 62605 OTHER CHARGES WELLNESS DOWNTOWN INCENTIVEADMN SVCS / ADMIN DOWNTOWN EVANSTON $ 1,000.00 09/25/2013 62605 OTHER CHARGES WELLNESS DOWNTOWN INCENTIVEADMN SVCS / ADMIN HILTON BOSTON DOWNTOWN $ 1,588.57 09/27/2013 62295 TRAINING & TRAVEL ICMA CONFERENCE FELLOW HOTEL COSTADMN SVCS / ADMIN GOVERNMENT FINANCE OFF $ 16.39 09/27/2013 65095 OFFICE SUPPLIES FINANCIAL ANALYSISADMN SVCS / ADMIN APPLE STORE #R089 $ 1,876.59 09/30/2013 65555 PERSONAL COMPUTER EQ IPAD MINI PURCHASESADMN SVCS / FINANCE COMFORT SUITES BLOOMIN $ 204.94 09/11/2013 62295 TRAINING & TRAVEL IGFOA ANNUAL CONFERENCE HOTEL BILLADMN SVCS / FINANCE TRIBUNE MEDIA GROUP $ 737.00 09/11/201362461 SEWER MAINTENANCE CONTRACTSRFQ 13-60 PREQUALIFICATION FOR CURED-IN-PLACE PIPE SEWER REHABILITATIONADMN SVCS / FINANCE FREDPRYOR CAREERTRACK $ 99.00 09/13/2013 62295 TRAINING & TRAVEL INTERMEDIATE EXCEL CLASS- ROM CHMARAADMN SVCS / FINANCE SUN TIMES MEDIA ADVERT $ 62.40 09/16/2013 62180 STUDIESRFP 13-61 NORTH AND SOUTH SANDPIPE REHABILITATION ENGINEERING SUPPORT SERVICESADMN SVCS /HUMAN RES AMERICAN PUBLIC WORKS $ 295.00 09/04/2013 62512 RECRUITMENT SERVICES POSTING PW SPECIAL PROJECTS ASSISTANTADMN SVCS /HUMAN RES NATL PUBLIC EMPLOYER L $ 375.00 09/10/2013 62295 TRAINING & TRAVEL IPELRA CONFERENCE REGISTRATIONADMN SVCS /HUMAN RES NATL PUBLIC EMPLOYER L $ 375.00 09/10/2013 62295 TRAINING & TRAVEL IPELRA CONFERENCE REGISTRATIONADMN SVCS /HUMAN RES EAGLE RIDGE RESORT AND $ 230.35 09/10/2013 62295 TRAINING & TRAVEL ONE NIGHT DEPOSIT FOR TWO ROOMS - IPELRA CONFERENCEADMN SVCS /HUMAN RES FREDPRYOR CAREERTRACK $ 199.00 09/13/2013 62295 TRAINING & TRAVEL ONE YEAR ACCESS TO UNLIMITED TRAINING FOR ONE EMPLOYEEADMN SVCS /HUMAN RES BOXWOOD TECH $ 250.00 09/19/2013 62512 RECRUITMENT SERVICES EMERGENCY RESPONSE COORDINATOR JOB POSTINGADMN SVCS /HUMAN RES LUMITY/NPO.NE $ 50.00 09/23/2013 62512 RECRUITMENT SERVICES POSTING FOR GRANTS AND COMPLIANCE SPECIALISTADMN SVCS /HUMAN RES APA- JOBS ONLINE $ 200.00 09/23/2013 62512 RECRUITMENT SERVICES POSTING FOR GRANTS AND COMPLIANCE SPECIALISTADMN SVCS /HUMAN RES PANERA BREAD #721 $ 59.96 09/26/2013 62310 HR ONLY - CITY WIDE TRAINING BREAKFAST FOR WELLNESS PROGRAM DAY 1 - PARTICIPANTS HAD TO FASTADMN SVCS /HUMAN RES APA- JOBS ONLINE $ 200.00 09/26/2013 62512 RECRUITMENT SERVICES POSTING FOR HOUSING AND LAND USE PLANNERADMN SVCS /HUMAN RES PANERA BREAD #721 $ 59.96 09/27/2013 62310 HR ONLY - CITY WIDE TRAINING BREAKFAST FOR WELLNESS PROGRAM DAY 2 - PARTICIPANTS HAD TO FASTADMN SVCS /HUMAN RES PAYPAL APA-IL $ 100.00 09/27/2013 62512 RECRUITMENT SERVICES POSTING FOR NEIGHBORHOOD AND LAND USE PLANNERNovember 11, 2013Page 1 of 2742 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMN SVCS /HUMAN RES FREDPRYOR CAREERTRACK $ 199.00 09/30/2013 62295 TRAINING & TRAVELONE YEAR ACCESS TO ONE LINE AND CLASSROOM TRAINING FOR ONE STAFF MEMBERADMN SVCS /HUMAN RES PANERA BREAD #721 $ 74.95 09/30/2013 62310 HR ONLY - CITY WIDE TRAINING BREAKFAST FOR WELLNESS PROGRAM DAY 3 - PARTICIPANTS HAD TO FASTADMN SVCS /HUMAN RES DOMINICKS STOR00017004 $ 7.75 09/30/2013 62310 HR ONLY - CITY WIDE TRAINING CREAMER FOR WELLNES PROGRAM BREAKFASTADMN SVCS /HUMAN RES PANERA BREAD #721 $ 29.98 09/30/2013 62310 HR ONLY - CITY WIDE TRAINING BREAKFAST FOR WELLNESS PROGRAM DAY 4 - PARTICIPANTS HAD TO FASTADMN SVCS /HUMAN RES DOWNTOWN EVANSTON $ 300.00 09/30/2013 62310 HR ONLY - CITY WIDE TRAINING THIRTY $10 GIFT CARDS FOR WELLNESS PROGRAM PARTICIPANTSADMN SVCS /HUMAN RES GIORDANO`S OF EVANSTON $ 150.25 09/30/2013 62512 RECRUITMENT SERVICES LUNCH FOR COMMUNITY INTERVIEW PANEL - CULTURAL ARTS COORDINATORADMN SVCS/INFO SYS AMAZON.COM $ 122.32 09/02/2013 65555 PERSONAL COMPUTER EQ BELKIN SFP+ CABLEADMN SVCS/INFO SYS AMAZON.COM $ 122.32 09/02/2013 65555 PERSONAL COMPUTER EQ BELKIN SFP+ CABLEADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 34.98 09/02/2013 65555 PERSONAL COMPUTER EQ USB TO MSATA CABLEADMN SVCS/INFO SYS OFFICE DEPOT #510 $ 39.98 09/05/2013 65555 PERSONAL COMPUTER EQ 32 GB USB DRIVEADMN SVCS/INFO SYS GODADDY.COM $ 4.99 09/09/2013 62340 IS SUPPORT FEES RENEWAL OF EVANSTARTS.ORG URLADMN SVCS/INFO SYS DMI DELL K-12/GOVT $ 33.78 09/11/2013 65555 PERSONAL COMPUTER EQ FEE TO KEEP FAILED HD FROM MARTY'S LAPTOP AFTER IT WAS REPLACEDADMN SVCS/INFO SYS AMAZON.COM $ 36.89 09/12/2013 65095 OFFICE SUPPLIES XEROX 7400 WASTE CARTRIDGEADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 22.11 09/12/2013 65555 PERSONAL COMPUTER EQ USB TO ETHERNET ADAPTER.ADMN SVCS/INFO SYS AMAZON.COM $ 260.95 09/17/2013 62476 CRI GRANT EXPENDITURE DOCKING STATIONS FOR EVONDA AND NICOLA IN HEALTHADMN SVCS/INFO SYS AMAZON.COM $ 181.37 09/17/2013 65555 PERSONAL COMPUTER EQ DOCKING STATION FOR JOE MCRAEADMN SVCS/INFO SYS COMPUTER DRIVE $ 1,356.00 09/17/2013 65555 PERSONAL COMPUTER EQ3 HP LASERJET P20351 HP LASERJET P3015DNADMN SVCS/INFO SYS AMAZON.COM $ 157.78 09/17/2013 65555 PERSONAL COMPUTER EQ KVM FOR TECH OFFICEADMN SVCS/INFO SYS GODADDY.COM $ 26.51 09/17/2013 65555 PERSONAL COMPUTER EQ TOWNSHIP DOMAIN TRANSFERADMN SVCS/INFO SYS ADOBE SYSTEMS, INC. $ 53.11 09/18/2013 62340 IS SUPPORT FEES ADOBE CREATIVE CLOUD MONTHLY FEEADMN SVCS/INFO SYS APL APPLEONLINESTOREUS $ (68.63) 09/19/2013 65555 PERSONAL COMPUTER EQ REFUND OF PREVIOUSLY CHARGED TAX.ADMN SVCS/INFO SYS APL APPLEONLINESTOREUS $ 1,395.00 09/23/2013 62310 HR ONLY - CITY WIDE TRAINING 5 REFURBISHED IPAD MINI FOR WELLNESS PROGRAM RAFFLE THROUGH HR.ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 14.73 09/25/2013 65555 PERSONAL COMPUTER EQ DISPLAYPORT TO DVI CABLE FOR CMOADMN SVCS/INFO SYS LLGISA $ 175.00 09/26/2013 62295 TRAINING & TRAVEL ILGISA IN-STATE CONFERENCE FEE FOR VARNERADMN SVCS/INFO SYS LLGISA $ 350.00 09/26/2013 62295 TRAINING & TRAVEL ILGISA IN-STATE CONFERENCE FEE FOR AULTADMN SVCS/INFO SYS BLUEDOG INK.COM $ 1,396.89 09/26/2013 65095 OFFICE SUPPLIES COLOR TONER FOR CITIZEN ENGAGEMENT OFFICEADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 25.48 09/27/2013 65555 PERSONAL COMPUTER EQ PC CASE FANADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 25.48 09/27/2013 65555 PERSONAL COMPUTER EQ PC CASE FANNovember 11, 2013Page 2 of 2743 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ (3.00) 09/27/2013 65555 PERSONAL COMPUTER EQ REFUND FOR SHIPPING FEE THAT SHOULD NOT HAVE BEEN APPLIEDADMN SVCS/PARKIING SVCS NORTH SHORE UNIFORM IN $ 263.80 09/02/2013 65020 CLOTHING UNIFORNS FOR THE PARKING ENFORCEMENT OFFICERSADMN SVCS/PARKIING SVCS WW GRAINGER $ 79.20 09/05/201365050 BUILDING MAINTENANCE MATERIAL EXIT SIGN LAMPS FOR THE MAPLE GARAGEADMN SVCS/PARKIING SVCS WW GRAINGER $ 267.36 09/05/201365050 BUILDING MAINTENANCE MATERIAL 16" CIRCULAR FLUORESCENT LAMPS FOR SHERMAN GARAGE LOBBIESADMN SVCS/PARKIING SVCS WW GRAINGER $ 85.44 09/05/201365050 BUILDING MAINTENANCE MATERIAL 12" CIRCULAR FLUORESCENT LAMPS FOR SHERMAN GARAGE LOBBIESADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 37.37 09/09/201365050 BUILDING MAINTENANCE MATERIAL 12" CIRCULAR FLUORESCENT LAMPS FOR SHERMAN GARAGE LOBBIESADMN SVCS/PARKIING SVCS CARQUEST 01027598 $ 6.05 09/10/201365050 BUILDING MAINTENANCE MATERIAL COOLAANT FILTER FOR EMERGENCY GENERATOR - CHURCH ST. GARAGEADMN SVCS/PARKIING SVCS UNIFORMITY INC $ 630.45 09/11/2013 65020 CLOTHING UNIFORNS FOR THE PARKING ENFORCEMENT OFFICERSADMN SVCS/PARKIING SVCS THE HOME DEPOT 1902 $ 54.93 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FOR METER INSTALLATION PREP. 1000-1100 DAVISADMN SVCS/PARKIING SVCS MIDWEST TIME RECORDER $ 51.00 09/13/2013 65095 OFFICE SUPPLIES TIME CARDS FOR PARKING ENFORCMENT AND METER REPAIR OFFICESADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 39.96 09/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE FOR METER POLE INSTALLATIONS - 700 CHICAGOADMN SVCS/PARKIING SVCS THE HOME DEPOT 1902 $ 28.70 09/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PANT FOR METERS/METER POLES - 700 CHICAGOADMN SVCS/PARKIING SVCS WW GRAINGER $ 66.96 09/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLUORESCENT LAMPS FOR T-8 FIXTURES IN LOT 10 (LIBRARY)ADMN SVCS/PARKIING SVCS WW GRAINGER $ 131.94 09/25/201365050 BUILDING MAINTENANCE MATERIAL VACUUM BAG REPLACEMENT FOR SHERMAN GARAGEADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 13.40 09/26/201365050 BUILDING MAINTENANCE MATERIAL REPAIRS FOR VACUUM - CHURCH ST. GARAGECITY COUNCIL ADMIN THE GREAT FRAME UP $ 50.14 09/10/2013 65095 OFFICE SUPPLIES FRAMES FOR PROCLAMATIONSCITY COUNCIL ADMIN PRESTONS FLOWERS $ 75.00 09/30/2013 62370 EXPENSE ALLOWANCE FLOWERS FOR SHARON ECKERSALL'S MEMORIAL FROM CITY COUNCIL.CITY MGR'S OFF AGUAS TORTAS $ 300.00 09/02/2013 62490 OTHER PROGRAM COSTS JALISCO EN EVANSTON EVENTCITY MGR'S OFF GOOGLE GOOGLE STORAGE $ 2.49 09/05/201364545 (IS ONLY) PERSONAL COMP SOFTWARE COMPUTER STORAGECITY MGR'S OFF SPIRIT AI 48700921567480 $ 227.78 09/09/2013 62295 TRAINING & TRAVEL ICMA AIRFARECITY MGR'S OFF HOOTSUITE MEDIA INC. $ 5.99 09/09/201364545 (IS ONLY) PERSONAL COMP SOFTWARE SOCIAL MEDIA PLATFORM CITY MGR'S OFF ADOBE SYSTEMS, INC. $ 31.86 09/09/201364545 (IS ONLY) PERSONAL COMP SOFTWARE CREATIVE CLOUD ONLINE PROGRAMCITY MGR'S OFF DOMINICKS STOR00011379 $ 22.12 09/10/2013 65025 FOOD COUNCIL FOODCITY MGR'S OFF OFFICE DEPOT #510 $ 79.99 09/10/2013 65095 OFFICE SUPPLIES COMPUTER SUPPLIES STORAGECITY MGR'S OFF DOMINICKS STOR00011379 $ 58.23 09/11/2013 62295 TRAINING & TRAVEL CITY-SCHOOL LIAISON COMMITTEECITY MGR'S OFF AGUAS TORTAS $ 110.70 09/11/2013 65025 FOOD COUNCIL FOODCITY MGR'S OFF AMERICAN 00123825281920 $ 345.80 09/16/2013 62295 TRAINING & TRAVEL ICMA AIRFARECITY MGR'S OFF CRAIN S CHICAGO BUSINE $ 24.95 09/16/2013 65010 BOOKS, PUBLICATIONS, MAPS LEGISTLATIVE READINGNovember 11, 2013Page 3 of 2744 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONCITY MGR'S OFFFOODSERVICEWAREHOUSEC $ 11.39 09/16/2013 65095 OFFICE SUPPLIESSIGN HOLDERSCITY MGR'S OFFPOTBELLY 005 $ 158.50 09/17/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFAMAZON.COM $ 100.88 09/18/2013 65095 OFFICE SUPPLIESCOMPUTERCITY MGR'S OFFDAVE'S ITALIAN KITCHEN $ 38.93 09/19/2013 62295 TRAINING & TRAVELCOUNCIL FOODCITY MGR'S OFFADOBE SYSTEMS, INC. $ 10.61 09/19/201364545 (IS ONLY) PERSONAL COMP SOFTWAREINDESIGN RENEWALCITY MGR'S OFFEXPEDIA EXPEDIA.COM $ 262.09 09/23/2013 62295 TRAINING & TRAVELICMA CONFERENCE HOTEL - EXPENSE WAS SUBTRACTED FROM CARDCITY MGR'S OFFEXPEDIA EXPEDIA.COM $ 216.30 09/23/2013 62295 TRAINING & TRAVELICMA HOTELCITY MGR'S OFFEXPEDIA EXPEDIA.COM $ (262.09) 09/23/2013 62295 TRAINING & TRAVELICMA HOTEL SUBTRACTEDCITY MGR'S OFFSURVEYMONKEY.COM $ 24.00 09/23/201364545 (IS ONLY) PERSONAL COMP SOFTWAREHEALTH SURVEYCITY MGR'S OFFSAFEWAY STORE00011379 $ 16.82 09/24/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFDAVE'S ITALIAN KITCHEN $ 148.00 09/24/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFISSUU PUBLISHING $ 19.00 09/25/201364545 (IS ONLY) PERSONAL COMP SOFTWAREPRO READER MONTHLY SUBSCRIPTIONCITY MGR'S OFFPOTBELLY 005 $ 199.50 09/27/2013 62295 TRAINING & TRAVELARTS LUNCHCITY MGR'S OFFSAFEWAY STORE00011379 $ 28.72 09/27/2013 62295 TRAINING & TRAVELRECREATION AND FIELD MANAGERS BREAKFAST ITEMSCITY MGR'S OFFUNITED 01629259186704 $ 6.99 09/27/2013 62295 TRAINING & TRAVELICMA TRAVELCITY OF EVANSTONTRAVEL INSURANCE POLIC $ 19.84 09/23/2013 62295 TRAINING & TRAVELTRAVEL INSURANCE FOR AIRLINE TICKET TO FLORIDACITY OF EVANSTONAMERICAN 00173077254313 $ 440.80 09/23/2013 62295 TRAINING & TRAVELTRAVELCITY OF EVANSTONSQ CAFE MOXO $ 17.70 09/25/2013 62295 TRAINING & TRAVELLUNCH WHILE IN SPRINGFIELD.CITY OF EVANSTONSAPUTOS RESTAURANT $ 24.35 09/25/2013 62295 TRAINING & TRAVELDINNER WHILE ATTENDING THE MUNICIPAL CLERKS OF ILLINOIS ANNUAL CONFERENCE IN SPRINGFIELD.CITY OF EVANSTONCHESAPEAKE SEAFOOD HOU $ 13.08 09/25/2013 62295 TRAINING & TRAVELDINNER WHILE IN SPRINGFIELD.CITY OF EVANSTONDELS POPCORN SHOP $ 15.55 09/25/2013 62295 TRAINING & TRAVELSNACKS WHILE ATTENDING CONFERENCE IN SPRINGFIELD.CITY OF EVANSTONJOE GALLINAS PIZZA $ 11.07 09/26/2013 62295 TRAINING & TRAVELDINNER WHILE ATTENDING MEETING IN SPRINGFIELD.CITY OF EVANSTONHILTON HOTELS SPRING $ 596.35 09/30/2013 62295 TRAINING & TRAVELHOTEL BILL FOR STAY IN SPRINGFIELD.COMM ECON DEV/ADMIN SUN TIMES MEDIA ADVERT $ 548.00 09/02/2013 62605 OTHER CHARGESHOWARD HATREY TIF/JRBCOMM ECON DEV/ADMIN METRA OGIVIE QPS $ 3.00 09/12/2013 62295 TRAINING & TRAVELCRAINS SUBURBAN OFFICE MARKET MEETINGCOMM ECON DEV/ADMIN COOK COUNTY RECORDER O $ 16.50 09/17/2013 65010 BOOKS, PUBLICATIONS, MAPS ED OFFICE CRAIN'S SUBSCRIPTIONCOMM ECON DEV/ADMIN CRAIN S CHICAGO BUSINE $ 99.00 09/19/2013 62490 OTHER PROGRAM COSTS RESEARCH/MORTGAGE INFO ON MARGARITA INNCOMM ECON DEV/ADMIN ICSC $ 295.00 09/20/201362660 BUSINESS ATTRACTION/EXPANSIONMEETING REGISTRATION FEENovember 11, 2013Page 4 of 2745 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONCOMM ECON DEV/ADMIN JEWEL #3428 $ 55.68 09/26/2013 65025 FOODFOOD FOR DEPARTMENT MEETING ON 9/26/13COMM ECON DEV/BLDG PS INO INTELIUS.COM/SB $ 19.95 09/03/2013 62345 COURT COSTS/LITIGATION RESEARCHCOMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 36.80 09/09/2013 62205 ADVERTISINGZONING ADCOMM ECON DEV/BLDG PS PANINO'S PIZZERIA OR $ 47.52 09/09/2013 65025 FOODFOOD FOR 9/5/13 CDBG ALLOCATION MTG, REQUESTED BY ALD.COMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 25.60 09/17/2013 62205 ADVERTISINGZONING ADCOMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 84.80 09/24/2013 62205 ADVERTISINGZONING ADCOMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 25.60 09/24/2013 62205 ADVERTISINGZONING ADCOMM ECON DEV/BLDG PS ILFLS COM $ 59.95 09/25/2013 62345 COURT COSTS/LITIGATION WEB BASED SUBSCRIPTION TO THE ILLINOIS FORECLOSURE LISTING SERVICEFIRE/ADMINANSTON SIP STATEINDUSTRIAL US $ 810.00 09/02/2013 65040 JANITORIAL SUPPLIESBULK CLEANING SUPPLIESFIRE/ADMINANSTON CIRCLE K 160 QPS $ 65.00 09/04/2013 62295 TRAINING & TRAVELFUEL: TRAVEL TO SPRINGFIELD IEMAFIRE/ADMINANSTON JONES&BARTLETT LEARNIN $ 383.49 09/04/2013 65010 BOOKS, PUBLICATIONS, MAPS STUDY MATERIAL FAO EXAM, TEXT BOOKSFIRE/ADMINANSTON FIRESTONE 02673218 $ 20.47 09/04/2013 65085 MINOR EQUIPMENT AND TOOLS TIRE REPAIR VEHICLE 342FIRE/ADMINANSTON RED LOBSTER US00002485 $ 33.85 09/05/2013 65125 OTHER COMMODITIESIEMA 13 CONFERENCE SPRINGFIELDFIRE/ADMINANSTON ALEXANDERS STEAKHOUSE $ 40.31 09/06/2013 65125 OTHER COMMODITIESIEMA 13 CONFERENCE SPRINGFIELDFIRE/ADMINANSTON CANDLEWOOD SUITES HOTE $ 235.20 09/09/2013 62295 TRAINING & TRAVELIEMA ANNUAL CONFERENCE/TRAINING SPRINGFIELDFIRE/ADMINANSTON JIMMY JOHN'S # 44 - EC $ 100.75 09/09/2013 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTON INTERNATIONAL ASSOC $ 284.00 09/09/2013 62360 MEMBERSHIP DUESIAFF FEES FOR HOHL & BLOCKFIRE/ADMINANSTON INTERNATIONAL ASSOC $ 86.00 09/09/2013 62360 MEMBERSHIP DUESIAFF FEES FOR HOHL & BLOCKFIRE/ADMINANSTON ABT ELECTRONICS $ 1,059.00 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALWASHING MACHINE AND DRYER FIRE 4FIRE/ADMINANSTON HAROLD'S TRUE VALUE HD $ 11.98 09/10/2013 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTON POTBELLY 005 $ 66.49 09/11/2013 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTON EVANSTON AWNING COMPAN $ 300.00 09/11/201365050 BUILDING MAINTENANCE MATERIALCOVERS FOR THE TWO WAVE RUNNERSFIRE/ADMINANSTON SPECIALTYMED $ 174.75 09/11/2013 65075 MEDICAL & LAB SUPPLIES 5 OXYGEN REGULATORSFIRE/ADMINANSTON LEMOI ACE HARDWARE $ 28.88 09/11/2013 65125 OTHER COMMODITIESMISC. SUPPLIES NEED BY SHIFT CHIEFFIRE/ADMINANSTON PAYPAL FASTTECH $ 998.66 09/11/2013 65625 FURNITURES AND FIXTURES BIKE LIGHTS FOR BIKE THE RIDGEFIRE/ADMINANSTON BELSON OUTDOORS $ 527.50 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFIRE STATION OUTDOOR TABLEFIRE/ADMINANSTON JIMMY JOHNS - 44 - MOT $ 44.55 09/12/2013 65105 PHOTO/DRAFTING SUPPLIES INTERVIEW PROCESS FOR PLAN REVIEWERFIRE/ADMINANSTON LEMOI ACE HARDWARE $ 14.01 09/13/2013 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESNovember 11, 2013Page 5 of 2746 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONFIRE/ADMINANSTON WALGREENS #2619 $ 4.67 09/13/2013 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTON HEARTLAND SERVICES $ 195.00 09/18/2013 62245 OTHER EQ MAINT COMPUTER REPAIRFIRE/ADMINANSTON NFPA NATL FIRE PROTECT $ 638.94 09/19/2013 62245 AUTOMOTIVE EQ MAINT FIRE PREVENTION WEEK 13 EDUCATIONAL MATERIALSFIRE/ADMINANSTON LEMOI ACE HARDWARE $ 8.17 09/19/2013 65075 MEDICAL & LAB SUPPLIES REPAIR PARTSFIRE/ADMINANSTON MTD PARTS&POWER EQUIP $ 45.24 09/19/2013 65085 MINOR EQUIP & TOOLS REPAIR PARTSFIRE/ADMINANSTON NFPA NATL FIRE PROTECT $ 391.45 09/19/2013 65105 PHOTO/DRAFTING SUPPLIES FPW 13 BUREAU SUPPLIESFIRE/ADMINANSTON INTERNATIONAL ASSOC $ 259.00 09/20/2013 62360 MEMBERSHIP DUES IAFC MEMBERSHIPFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 139.57 09/26/2013 65040 JANITORIAL SUPPLIES LIGHT BULBS, BROOMS FOR STATIONSFIRE/ADMINANSTON AMERICAN DIABETES W $ 519.80 09/26/2013 65075 MEDICAL & LAB SUPPLIES GLUCOSE TEST STRIPSFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 21.17 09/26/2013 65085 MINOR EQUIP & TOOLS SMALL TOOLSFIRE/ADMINANSTON HAMMERHEAD INDUSTRIES, $ 105.98 09/30/2013 65085 MINOR EQUIP & TOOLS BUNKER COAT STRAPS FOR TIC -RETRACTABLEFIRE/ADMINANSTON JEWEL #3487 $ 15.50 09/30/2013 65085 MINOR EQUIP & TOOLS BIKE THE RIDGE SUPPLIES FOR VOLUNTEERSFIRE/ADMINANSTON DD/BR #336172 Q35 $ 93.51 09/30/2013 65085 MINOR EQUIPMENT AND TOOLS BIKE THE RIDGE SUPPLIES FOR VOLUNTEERSFIRE/ADMINANSTON FOOD4LESS #0558 $ 20.96 09/30/2013 65090 SAFETY EQUIPMENT REHAB SUPPLIESHEALTH 360 TRAINING COM $ 100.00 09/05/2013 62295 TRAINING & TRAVEL FOOD SAFETY MANAGER TRAINING FOR. J. DUDLEYHEALTH THERMOWORKS INC $ 346.77 09/11/201365045 LICENSING/REGULATORY SUPPLIES THERMOMETERS FOR FOOD INSPECTIONSHEALTH WEIL COMMUNICATIONS & $ 75.00 09/12/2013 62295 TRAINING & TRAVELREGISTRATION FOR: LEAD & HEALTHY HOMES HOUSING MIDWEST REGIONAL CONFERENCE 10/22/13-10/24/13 FOR: C. FERGUSONHEALTH FOUR POINTS BY SHERATO $ 174.02 09/13/2013 62295 TRAINING & TRAVELHOTEL RESERVATIONS FOR LEAD & HEALTHY HOMES HOUSING MIDWEST REGIONAL CONFERENCE ON 10/22-10/24/13-FOR: C. FERGUSONHEALTH VERIZON WRLS M1460-01 $ 33.73 09/13/2013 64540 TELECOMMUNICATIONS - WIR CAR CHARGER FOR FIELD STAFF SUPERVISORHEALTH PROFEQU 1019741068 $ 168.95 09/13/201365045 LICENSING/REGULATORY SUPPLIES DIGITAL THERMOMETERS FOR FOOD INSPECTIONSHEALTH TIMBUK2 $ (30.00) 09/16/2013 65085 MINOR EQUIP & TOOLS CREDIT ISSUED FOR BAGS FOR INSPECTORS (CHARGED INCORRECTLY)HEALTH TIMBUK2 $ 128.00 09/16/2013 65085 MINOR EQUIPMENT AND TOOLS EQUIPMENT BAGS FOR INSPECTORSHEALTH THE HOME DEPOT 1902 $ 45.56 09/16/2013 65085 MINOR EQUIPMENT AND TOOLS SUPPLIES FOR LEAD TESTING IN THE HOMESHEALTH OFFICE MAX $ 128.58 09/16/2013 65095 OFFICE SUPPLIES POST IT PADS FOR HEALTH STAFF MEETING AT WATER PLANTHEALTH WALGREENS #2619 $ 4.77 09/17/2013 65025 FOOD NAPKINS FOR HEALTH STAFF MEETING AT WATER PLANTHEALTH DD/BR #338026 Q35 $ 94.31 09/17/2013 65025 FOOD BREAKFAST FOR HEALTH STAFF FOR DEPARTMENT MEETING AT WATER PLANTHEALTH OCCUPATIONAL TRAINING $ 460.00 09/18/2013 62295 TRAINING & TRAVEL REGISTRATION FOR LEAD INSPECTOR TRAINING FOR: J. DICICCO ON 11/4-11/8/13HEALTH OCCUPATIONAL TRAINING $ 335.00 09/18/2013 62295 TRAINING & TRAVELREGISTRATION FOR LEAD RISK ASSESSOR TRAINING FOR: J. DICICCO ON 11/4-11/8/13November 11, 2013Page 6 of 2747 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONHEALTHILLINOIS ENVIRONMEN $ 99.00 09/19/2013 62295 TRAINING & TRAVELREGISTRATION FOR IEHA ANNUAL EDUCATIONAL CONFERENCE FOR: C. CANEVAHEALTHTHE OLIVE GARD00012914 $ 37.32 09/19/2013 65025 FOODHEALTH DIRECTOR MEETING WITH MARY WEISSBOARDHEALTH360 TRAINING COM $ 100.00 09/23/2013 62295 TRAINING & TRAVELFOOD SAFETY MANAGER TRAINING FOR: A. SCHNURHEALTH360 TRAINING COM $ 100.00 09/23/2013 62295 TRAINING & TRAVELFOOD SAFETY MANAGER TRAINING FOR: B. KRAMERHEALTH360 TRAINING COM $ 100.00 09/23/2013 62295 TRAINING & TRAVELFOOD SAFETY MANAGER TRAINING FOR: S. WILLIAMSHEALTHWW GRAINGER $ 400.32 09/23/2013 65085 MINOR EQUIP & TOOLSSMOKE DETECTOR TESTERS FOR: PROPERTY STANDARDS INSPECTORSHEALTHILLINOIS PUBLIC HEALTH $ 95.00 09/25/2013 62295 TRAINING & TRAVELREGISTRATION FOR 22ND ANNUAL IDPH HIV/STD CONFERENCE-CHARLOTTE PICARDHEALTH360 TRAINING COM $ 100.00 09/25/2013 62295 TRAINING & TRAVELFOOD SAFETY MANAGER TRAINING FOR: C. JELKSHEALTHAPHA EDONOREDUEPUBS $ 200.00 09/26/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUES FOR: C. CANEVALAW/LEGALCOOKEFILE-13VVNBU3 $ 216.45 09/06/2013 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALCOOKEFILE-13JW40NG $ 3.95 09/11/2013 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALCRAIN S CHICAGO BUSINE $ 169.90 09/12/2013 65010 BOOKS, PUBLICATIONS, MAPS MAGAZINE SUBSCRIPTIONLAW/LEGALCOOKEFILE-13J1B4L2 $ 3.95 09/13/2013 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALSUN TIMES MEDIA ADVERT $ 172.00 09/16/2013 62345 COURT COSTS/LITIGATION PUBLICATION FEELAW/LEGALILLINOIS MUNICIPAL LEA $ 295.00 09/20/2013 62295 TRAINING & TRAVELCONFERENCE FOR ILLINOIS MUNICIPAL LEAGUELAW/LEGALNOTARY PUBLIC ASSOCIAT $ 79.00 09/23/2013 62345 COURT COSTS/LITIGATION RENEWAL OF NOTARYLAW/LEGALCOOKEFILE-13KFIV7H $ 3.95 09/25/2013 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALCOOKEFILE-13YK97UD $ 3.95 09/25/2013 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALACCO BRANDS DIRECT $ 35.58 09/25/2013 65095 OFFICE SUPPLIESCALENDAR FOR 2014LAW/LEGALCOOKEFILE-13M4QOSX $ 3.95 09/26/2013 62345 COURT COSTS/LITIGATION ELECTRONIC FILINGLAW/LEGALBART SFIA QPS $ 17.00 09/30/2013 62295 TRAINING & TRAVELTRANSPORATION EXPENSE FOR CONFERENCEPOLICE DEPT/ADMIN NU TRAFFIC SCHOOL 024 $ 70.00 09/02/2013 62295 TRAINING & TRAVELTRAINING - P. QUEHLPOLICE DEPT/ADMIN HILTON GARDEN INN PKPL $ 625.92 09/02/2013 62295 TRAINING & TRAVELTRAINING - T. MOORE & S. SAMSONPOLICE DEPT/ADMIN BUDGET RENT-A-CAR $ 511.28 09/02/2013 62370 EXPENSE ALLOWANCENORTAF - M. BUELLPOLICE DEPT/ADMIN OFFICE MAX $ 34.48 09/02/2013 65095 OFFICE SUPPLIESSUPPLIES FOR RECRUITSPOLICE DEPT/ADMIN MEDLINE $ 380.23 09/02/2013 65125 OTHER COMMODITIESSERVICE DESK SUPPLIESPOLICE DEPT/ADMIN US FLEET TRACKING LLC $ 39.95 09/03/2013 41340 RESERVE NARCOTICS SEIZURE MONTHLY TRACKER FEEPOLICE DEPT/ADMIN QUARTET DIGITAL PRINTI $ 201.04 09/05/2013 65095 OFFICE SUPPLIESCPA CLASSNovember 11, 2013Page 7 of 2748 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPOLICE DEPT/ADMIN MF ATHLETIC & PERFORM $ 353.95 09/09/2013 62295 TRAINING & TRAVELFITNESS TESTINGPOLICE DEPT/ADMIN IPSTA CONFERENCE $ 100.00 09/10/2013 62295 TRAINING & TRAVELIL-APCO - SEVERE WEATHER TRAINING (POLINSKI & CLUCAS)POLICE DEPT/ADMIN BUDGET RENT A CAR T $ 16.25 09/10/2013 62370 EXPENSE ALLOWANCENORTAF - M. BUELLPOLICE DEPT/ADMIN WWW ASSURITY COM $ 1,309.21 09/10/2013 65125 OTHER COMMODITIESDISABILITY INSURANCEPOLICE DEPT/ADMIN PAYPAL IPSTA $ 224.00 09/12/2013 62295 TRAINING & TRAVEL2013 ILLINOIS PUBLIC SAFETY TELECOMMUNICATIONS ASSOCIATION CONFERENCE (POLINSKI)POLICE DEPT/ADMIN HARBOR FREIGHT TOOLS 3 $ 33.61 09/12/2013 62295 TRAINING & TRAVELFITNESS TSTINGPOLICE DEPT/ADMIN PAYPAL IPSTA $ 224.00 09/12/2013 62295 TRAINING & TRAVEL2013 ILLINOIS PUBLICE SAFETY TELECOMMUNICATIONS ASSOCIATION CONFERENCE (THOMPSON)POLICE DEPT/ADMIN THE HOME DEPOT 4926 $ 64.51 09/13/2013 62295 TRAINING & TRAVELFITNESS TESTINGPOLICE DEPT/ADMIN WALGREENS #5683 $ 65.90 09/13/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN UNITED 01673057867320 $ 400.60 09/16/2013 62295 TRAINING & TRAVELTRAINING - L. MILLERPOLICE DEPT/ADMIN SHERATON SOCIETY HILL $ 1,091.48 09/16/2013 62295 TRAINING & TRAVELTRAINING - J. PARROTTPOLICE DEPT/ADMIN SAMSCLUB #6444 $ 346.13 09/16/2013 65025 FOODPRISONER FOODPOLICE DEPT/ADMIN SAMSCLUB #6444 $ (10.29) 09/16/2013 65025 FOODPRISONER FOODPOLICE DEPT/ADMIN OFFICE MAX $ 20.99 09/16/2013 65040 JANITORIAL SUPPLIESSUPPLIES - SERVICE DESKPOLICE DEPT/ADMIN WALGREENS #5683 $ 14.68 09/16/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN WW GRAINGER $ 260.06 09/18/2013 65040 JANITORIAL SUPPLIESSERVICE DESK SUPPLIESPOLICE DEPT/ADMIN ITOAORG $ 885.00 09/20/2013 62295 TRAINING & TRAVELTRAINING - RUST/VELEZ/LEONTIEVPOLICE DEPT/ADMIN KRANZ INC 00 OF 00 $ 98.22 09/20/2013 65040 JANITORIAL SUPPLIESBUILDING SUPPLIESPOLICE DEPT/ADMIN CHEVRON 0041437 $ 53.00 09/20/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN OUTBACK 1264 $ 76.59 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN SSOUTH - SUNNY SOUTH $ 44.34 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN SUNOCO 0156544900 $ 56.00 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN CIRCLE K 2706735 QPS $ 33.02 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN PILOT 00003996 $ 57.00 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN SHELL OIL 575421470QPS $ 28.00 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN COURTYARD BY MARRIOTT $ 119.90 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN GARY TRAVEL CENTER QPS $ 56.31 09/23/2013 65095 OFFICE SUPPLIESNORTAF 13-004POLICE DEPT/ADMIN SHELL OIL 57444171805 $ 42.20 09/27/2013 62295 TRAINING & TRAVELMONTHLY OFFSITE TRAININGNovember 11, 2013Page 8 of 2749 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPOLICE DEPT/ADMIN LEMOI ACE HARDWARE $ 21.79 09/27/2013 65095 OFFICE SUPPLIESNORTAF 13-004PRCS/CHAND NEWB CNTR EPCO PAINT STORE 1252 $ 191.36 09/02/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR CHANDLER NEWBERGER MULTIPURPOSE ROOMSPRCS/CHAND NEWB CNTR EPCO PAINT STORE 1252 $ 181.38 09/02/201365050 BUILDING MAINTENANCE MATERIALCHANDLER NEWBERGER CENTER--PAINT AND SUPPLIESPRCS/CHAND NEWB CNTR BSN SPORT SUPPLY GROUP $ 105.28 09/02/2013 65110 REC PROGRAM SUPPLIES MINI FOAM BALLS FOR SPORTS PROGRAMSPRCS/CHAND NEWB CNTR SURVEYMONKEY.COM $ 200.00 09/03/2013 62360 MEMBERSHIP DUESMEMBERSHIP TO SURVEY MONKEY.COM FOR SURVEYS--MEMBERSHIP WAS CANCELLED AND REFUNDED LATERPRCS/CHAND NEWB CNTR MEETUP.COM $ 72.00 09/03/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUES FOR MEETUP.COM TO ADVERTISE DROP-IN PROGRAM.PRCS/CHAND NEWB CNTR EPCO PAINT STORE 1252 $ 34.88 09/04/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR CHANDLER-NEWBERGER CENTERPRCS/CHAND NEWB CNTR SURVEYMONKEY.COM $ (200.00) 09/05/2013 62360 MEMBERSHIP DUESCREDIT FOR SURVEYMONKEY.COM ACCOUNT THAT WAS CANCELLEDPRCS/CHAND NEWB CNTR JIMMY JOHN'S # 44 - EC $ 33.50 09/05/2013 65025 FOODLUNCH FOR STAFF ON THE DAY THE 2 MULIT-PURPOSE ROOMS WERE PAINTEDPRCS/CHAND NEWB CNTR US TOY CO INC 2 $ 160.67 09/05/2013 65110 REC PROGRAM SUPPLIES STICKERS, PAINT BRUSHES, CRAFT SUPPLIES FOR PRESCHOOL PROGRAMSPRCS/CHAND NEWB CNTR HAROLD'S TRUE VALUE HD $ 25.14 09/06/201365050 BUILDING MAINTENANCE MATERIALCASTERS FOR CABINETS, FASTENERS FOR REPAIRSPRCS/CHAND NEWB CNTR LITTLE PEOPLES COVE $ 137.93 09/06/2013 65110 REC PROGRAM SUPPLIES SMALL READING MATS FOR PLAY SCHOOL PROGRAMPRCS/CHAND NEWB CNTR HAROLD'S TRUE VALUE HD $ 18.36 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTOOLS FOR FLOOR REPAIRS, AIR FRESHENERPRCS/CHAND NEWB CNTR XPRESSIGNS INC. $ 100.00 09/12/201365050 BUILDING MAINTENANCE MATERIALROOM SIGNS FOR HALLWAY AT CHANDLER-NEWBERGER CENTERPRCS/CHAND NEWB CNTR TARGET 00009274 $ 25.74 09/12/2013 65110 REC PROGRAM SUPPLIES DUCT TAPE FOR ART SUPPLIESPRCS/CHAND NEWB CNTR DISCOUNT SCHOOL SUPPLY $ 334.51 09/17/2013 65110 REC PROGRAM SUPPLIES PAPER, PAINT, GLUE, AND OTHER ART SUPPLIES FOR PLAY SCHOOL PROGRAMPRCS/CHAND NEWB CNTR MICHAELS STORES 2037 $ 38.40 09/17/2013 65110 REC PROGRAM SUPPLIES BULLETIN BOARD SUPPLIESPRCS/CHAND NEWB CNTR TARGET 00009274 $ 54.17 09/19/2013 65025 FOODPOPCORN, COOKIES, SUPPLIES FOR TIME TOGETHER-TOT DROP IN PROGRAMPRCS/CHAND NEWB CNTR WALGREENS #2619 $ 6.68 09/20/2013 65110 REC PROGRAM SUPPLIES PRINT PAPER TOWELS, SPONGES FOR PRESCHOOL PROGRAMPRCS/CHAND NEWB CNTR HOUSE OF RENTAL $ 331.25 09/30/2013 62375 RENTALSRENTAL OF 25 TABLES FOR GREEN LIVING FESTIVAL (MOST OTHER TABLES SUPPLIED BY REC CENTERS)PRCS/CHAND NEWB CNTR WAL-MART #1735 $ 97.50 09/30/2013 65110 REC PROGRAM SUPPLIESPILLOW PETS FOR PLAY SCHOOL, HANGING STRIPS FOR OFFICE PROJECT, HALLOWEEN SNACKS FOR PARTICIPANTSPRCS/COMMUNITY SERVICESJEWEL #3487 $ 216.11 09/12/2013 65025 FOODJOURDAIN REIMBURSED BY III-D GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 68.65 09/13/2013 65025 FOODREFRESHMENTS FOR COMMISSION ON AGING MEETINGEBENEZER AME CHURCHPRCS/COMMUNITY SERVICESJEWEL #3487 $ 23.96 09/16/2013 65025 FOODREFRESHMENTS FOR FAIR HOUSING PRESENTATION AT LEVYREIMBURSED BY GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 221.13 09/20/2013 65025 FOODREFRESHMENTS FOR MAKING SENSE OF MEMORY PRESENTATIONREIMBURSED BY GRANTPRCS/COMMUNITY SERVICESOFFICE MAX $ 24.99 09/20/2013 65095 OFFICE SUPPLIESBADGES FOR COA AND NORTH SHORE VILLAGE MEMBERS FOR PRESENTATIONREIMBURSED BY GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 46.96 09/25/2013 65025 FOODBLAKE MANORREIMBURSED BY GRANTPRCS/ECOLOGY CNTR TARGET 00009274 $ 38.50 09/02/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESNovember 11, 2013Page 9 of 2750 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/ECOLOGY CNTR FISHTECH $ 25.69 09/02/2013 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMSPRCS/ECOLOGY CNTR PETSMART INC 427 $ 90.43 09/06/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIES AND FOODPRCS/ECOLOGY CNTR DOMINICKS STOR00011379 $ 8.75 09/06/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE FOODPRCS/ECOLOGY CNTR DOMINICKS STOR00011379 $ 9.58 09/11/2013 65110 REC PROGRAM SUPPLIES TEXTILE DYES CLASS SUPPLIESPRCS/ECOLOGY CNTR ALARM DETECTION SYSTEM $ 124.41 09/13/2013 62235 OFFICE EQUIPMENT MAINT. ALARM SERVICES QUARTERLY CHARGEPRCS/ECOLOGY CNTR PETSMART INC 427 $ 73.75 09/16/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE FOODPRCS/ECOLOGY CNTR DOMINICKS STOR00011379 $ 92.77 09/16/2013 65025 FOODFAMILY CAMP OUT FOODPRCS/ECOLOGY CNTR EPCO PAINT STORE 1252 $ 77.67 09/18/2013 65085 MINOR EQUIP & TOOLSPAINT AND PAINTING SUPPLIES FOR TOUCH UPS TO CENTERPRCS/ECOLOGY CNTR GFS MKTPLC #1915 $ 38.99 09/19/2013 65025 FOODPOPCORN FOR PROGRAMS AND EVENTSPRCS/ECOLOGY CNTR TERRY ANIMAL HOSP $ 121.82 09/23/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE VET FOR 2 LIZARDSPRCS/ECOLOGY CNTR DOMINICKS STOR00011379 $ 6.16 09/23/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE FOOD (24.5%)PRCS/ECOLOGY CNTR DOMINICKS STOR00011379 $ 18.98 09/23/2013 65025 FOODCAMPFIRE FOOD (75.5%)PRCS/ECOLOGY CNTR DOMINICKS STOR00011379 $ 11.97 09/23/2013 65110 REC PROGRAM SUPPLIES CAMP FIRE SUPPLIESPRCS/ECOLOGY CNTR FISHTECH $ 17.70 09/23/2013 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMSPRCS/ECOLOGY CNTR SAFEWAY STORE00011379 $ 15.30 09/27/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIES AND FOODPRCS/ECOLOGY CNTR PETSMART INC 427 $ 86.24 09/27/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE FOOD AND SUPPLIESPRCS/ECOLOGY CNTR FISHTECH $ 17.70 09/30/2013 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMSPRCS/ECOLOGY CNTR OFFICE DEPOT #510 $ 64.99 09/30/2013 65095 OFFICE SUPPLIESNAME BADGES FOR EVENTS AND PROGRAMSPRCS/FACTHE HOME DEPOT 1902 $ 40.58 09/02/201365050 BUILDING MAINTENANCE MATERIALBRINE MACHINEPRCS/FACTHE HOME DEPOT 1902 $ 15.37 09/02/201365050 BUILDING MAINTENANCE MATERIALMOUNTING HARDWAREPRCS/FACTHE HOME DEPOT 1902 $ 15.59 09/02/201365050 BUILDING MAINTENANCE MATERIALLAKEFRONT LIGHTSPRCS/FACWW GRAINGER $ 151.08 09/02/201365050 BUILDING MAINTENANCE MATERIALLAKEFRONT LIGHTSPRCS/FACWW GRAINGER $ 437.76 09/02/201365050 BUILDING MAINTENANCE MATERIALFILTERS FLEETWOODPRCS/FACJOHNSTONE SUPPLY OF NI $ 48.75 09/02/201365050 BUILDING MAINTENANCE MATERIALAIR CONDITIONER FIRE STATION #4PRCS/FACTHE HOME DEPOT 1902 $ 28.92 09/02/201365050 BUILDING MAINTENANCE MATERIALAIR CON CONDENSERPRCS/FACWW GRAINGER $ 102.12 09/02/2013 65085 MINOR EQUIP & TOOLSEL SHOP AMBROBEPRCS/FACNCH CORPORATION $ 140.00 09/04/201365050 BUILDING MAINTENANCE MATERIALFIRE #3 DRAIN MAINTAINERPRCS/FACJOHNSTONE SUPPLY OF NI $ 35.00 09/04/201365050 BUILDING MAINTENANCE MATERIALLEVY TRANSFORMERS FOR FAN POWER BOXNovember 11, 2013Page 10 of 2751 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FACDREISILKER ELEC MOT $ 68.66 09/04/201365050 BUILDING MAINTENANCE MATERIALFAN MOTORPRCS/FACWW GRAINGER $ 1,029.60 09/05/201365050 BUILDING MAINTENANCE MATERIALNEW TRASH RECEPTACLES LMCCPRCS/FACTHE HOME DEPOT 1902 $ 19.94 09/05/201365050 BUILDING MAINTENANCE MATERIALPOISON FOR FOUNTAIN SQUAREPRCS/FACSTANDARD PIPE $ 108.74 09/05/201365050 BUILDING MAINTENANCE MATERIALBRINK TANK PRODUCTION ROOMPRCS/FACTHE HOME DEPOT 1902 $ 88.01 09/05/201365050 BUILDING MAINTENANCE MATERIALHD CAMERS COUNCIL CHAMBERSPRCS/FACTHE HOME DEPOT 1902 $ 8.32 09/05/201365050 BUILDING MAINTENANCE MATERIALMETAL FOR FIRE #5 DRYER VENTPRCS/FACABLE DISTRIBUTORS $ 114.40 09/05/201365050 BUILDING MAINTENANCE MATERIALFITTINGPRCS/FACWW GRAINGER $ 198.00 09/05/2013 65085 MINOR EQUIP & TOOLSLAKEFRONT OCCUPANCY SENSORPRCS/FACWW GRAINGER $ 451.90 09/05/2013 65085 MINOR EQUIP & TOOLSMEGGER FLUKEPRCS/FACTHE HOME DEPOT 1902 $ 19.97 09/06/201365050 BUILDING MAINTENANCE MATERIALWIRE TIESPRCS/FACTHE HOME DEPOT 1902 $ 381.17 09/06/201365050 BUILDING MAINTENANCE MATERIALPAINTPRCS/FACDREISILKER ELEC MOT $ 290.14 09/06/201365050 BUILDING MAINTENANCE MATERIALBLOWER MOTOR FOR COUNCIL CHAMBERS HVACPRCS/FACMOTION INDUSTRIES IL33 $ 131.40 09/09/201365050 BUILDING MAINTENANCE MATERIALEXHAUST FANPRCS/FACTHE HOME DEPOT 1902 $ 44.38 09/09/201365050 BUILDING MAINTENANCE MATERIALPOLISHING MATERIAL FOR HR COUNTER TOPSPRCS/FACWW GRAINGER $ 64.41 09/09/2013 65085 MINOR EQUIP & TOOLSMEGGER CASEPRCS/FACTHE NORROS CORPORATION $ 736.00 09/10/201365050 BUILDING MAINTENANCE MATERIALMBC 615 CHEMICAL FOR COOLING TOWERPRCS/FACSIUE ERTC $ 495.00 09/11/2013 62360 MEMBERSHIP DUESRPZ TRAININGPRCS/FACSTANDARD PIPE $ 416.88 09/11/201365050 BUILDING MAINTENANCE MATERIALPARK WAYPRCS/FACSTANDARD PIPE $ 400.00 09/11/201365050 BUILDING MAINTENANCE MATERIALPARK WAYPRCS/FACTHE HOME DEPOT 1902 $ 127.92 09/11/201365050 BUILDING MAINTENANCE MATERIALPAINTPRCS/FACWW GRAINGER $ 53.28 09/11/201365050 BUILDING MAINTENANCE MATERIALFOLDING CHAIR FO LMCCPRCS/FACTHE HOME DEPOT 1902 $ 226.00 09/12/201365050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESPRCS/FACSTANDARD PIPE $ 55.40 09/12/201365050 BUILDING MAINTENANCE MATERIALPLUMBINGPRCS/FACTHE HOME DEPOT 1902 $ 162.17 09/12/201365050 BUILDING MAINTENANCE MATERIALEPOXY PAINT AND SUPPLIESPRCS/FACWW GRAINGER $ 147.83 09/12/201365050 BUILDING MAINTENANCE MATERIALFOLDING CHAIR FOR LMCCPRCS/FACTHE HOME DEPOT 1902 $ (127.92) 09/12/201365050 BUILDING MAINTENANCE MATERIALRETURNPRCS/FACACTIVE ELECTRIC SUPPLY $ 157.53 09/13/201365050 BUILDING MAINTENANCE MATERIALBRINE PIPEPRCS/FACWW GRAINGER $ (7.79) 09/13/201365050 BUILDING MAINTENANCE MATERIALCREDIT TAXNovember 11, 2013Page 11 of 2752 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FACTHE HOME DEPOT 1902 $ 49.08 09/13/201365050 BUILDING MAINTENANCE MATERIALSPACKLINGPRCS/FACTHE HOME DEPOT 1902 $ 15.52 09/16/201365050 BUILDING MAINTENANCE MATERIALLIGHTSPRCS/FACWW GRAINGER $ 658.31 09/16/201365050 BUILDING MAINTENANCE MATERIALSTOCK-BELTS FOR HVACPRCS/FACTHE HOME DEPOT 1902 $ 7.97 09/16/201365050 BUILDING MAINTENANCE MATERIALKITCHEN SINKPRCS/FACTHE HOME DEPOT 1902 $ 38.10 09/16/201365050 BUILDING MAINTENANCE MATERIALBRINE MACHINEPRCS/FACLEMOI ACE HARDWARE $ 19.16 09/16/201365050 BUILDING MAINTENANCE MATERIALGREEN LIVINGPRCS/FACTHE HOME DEPOT 1902 $ 45.35 09/16/201365050 BUILDING MAINTENANCE MATERIALLMCCPRCS/FACTHE HOME DEPOT 1902 $ 17.45 09/16/201365050 BUILDING MAINTENANCE MATERIALCEILING TILE FOR LEVYPRCS/FACWW GRAINGER $ 49.37 09/16/201365050 BUILDING MAINTENANCE MATERIALFOLDING CHAIRS FOR LMCCPRCS/FACLEMOI ACE HARDWARE $ 8.62 09/16/201365050 BUILDING MAINTENANCE MATERIALEXHAUST FAN SERVICE CENTERPRCS/FACACTIVE ELECTRIC SUPPLY $ 251.29 09/16/201365050 BUILDING MAINTENANCE MATERIALLIGHTSPRCS/FACACTIVE ELECTRIC SUPPLY $ 13.78 09/16/201365050 BUILDING MAINTENANCE MATERIALTOOLSPRCS/FACTHE HOME DEPOT 1902 $ 82.15 09/16/2013 65085 MINOR EQUIP & TOOLSDATA TOOLSPRCS/FACSTANDARD PIPE $ 748.46 09/17/201365050 BUILDING MAINTENANCE MATERIALWATER HEATER & PARTSPRCS/FACSTANDARD PIPE $ 53.01 09/17/201365050 BUILDING MAINTENANCE MATERIALSINKPRCS/FACSTANDARD PIPE $ 385.23 09/17/201365050 BUILDING MAINTENANCE MATERIALRPZPRCS/FACSTANDARD PIPE $ (748.46) 09/17/201365050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FACTHE HOME DEPOT 1902 $ 109.01 09/18/201365050 BUILDING MAINTENANCE MATERIALSHELF PDPRCS/FACTHE HOME DEPOT 1902 $ 32.69 09/18/201365050 BUILDING MAINTENANCE MATERIALJANITOR CLOSETPRCS/FACWW GRAINGER $ 94.00 09/18/201365050 BUILDING MAINTENANCE MATERIALABRASIVE DISCSPRCS/FACTHE HOME DEPOT 1902 $ 58.55 09/19/201365050 BUILDING MAINTENANCE MATERIALWATER HEATERPRCS/FACLEMOI ACE HARDWARE $ 10.54 09/19/201365050 BUILDING MAINTENANCE MATERIALPD PENTHOUSEPRCS/FACWW GRAINGER $ 863.20 09/19/201365050 BUILDING MAINTENANCE MATERIALLIGHTING BULB AND BALLASTS=PRCS/FACWW GRAINGER $ 104.22 09/19/201365050 BUILDING MAINTENANCE MATERIALSCREW HEAD REMOVERPRCS/FACSTANDARD PIPE $ 424.00 09/19/201365050 BUILDING MAINTENANCE MATERIALLMCC DRINKING FOUNTAINSPRCS/FACTHE HOME DEPOT 1902 $ 32.44 09/19/2013 65085 MINOR EQUIP & TOOLSTOOLSPRCS/FACTHE HOME DEPOT 1902 $ 25.05 09/20/201365050 BUILDING MAINTENANCE MATERIALPD PENTHOUSEPRCS/FACTHE HOME DEPOT 1902 $ 9.78 09/20/201365050 BUILDING MAINTENANCE MATERIALNEW CAMERA CIVIC CENTERNovember 11, 2013Page 12 of 2753 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FACLEMOI ACE HARDWARE $ 13.62 09/20/201365050 BUILDING MAINTENANCE MATERIALBOLTSPRCS/FACWW GRAINGER $ 575.10 09/20/201365050 BUILDING MAINTENANCE MATERIALBULBSPRCS/FACTHE HOME DEPOT 1902 $ 77.06 09/20/201365050 BUILDING MAINTENANCE MATERIALLMCC REPLACEMENT FAUCETSPRCS/FACSTANDARD PIPE $ 113.61 09/20/201365050 BUILDING MAINTENANCE MATERIALLMCC DRINKING FOUNTAINSPRCS/FACTHE HOME DEPOT 1902 $ 34.94 09/23/201365050 BUILDING MAINTENANCE MATERIALTILEPRCS/FACWW GRAINGER $ 130.08 09/24/201365050 BUILDING MAINTENANCE MATERIALPARKSPRCS/FACLEMOI ACE HARDWARE $ 33.50 09/24/201365050 BUILDING MAINTENANCE MATERIALLMCC BATHROOMPRCS/FACANDERSON LOCK CO $ 257.65 09/24/201365050 BUILDING MAINTENANCE MATERIALANDERSON LOCK PDPRCS/FACWW GRAINGER $ 94.00 09/24/201365050 BUILDING MAINTENANCE MATERIALABRASIVE DISCSPRCS/FACTHE HOME DEPOT 1902 $ 34.74 09/25/201365050 BUILDING MAINTENANCE MATERIALLAKEFRONT LIGHTSPRCS/FACSTANDARD PIPE $ 43.72 09/25/201365050 BUILDING MAINTENANCE MATERIALTOILETPRCS/FACLEMOI ACE HARDWARE $ 11.94 09/25/201365050 BUILDING MAINTENANCE MATERIALHARDWAREPRCS/FACJOHNSTONE SUPPLY OF NI $ 11.75 09/25/201365050 BUILDING MAINTENANCE MATERIALDUCTSTRAPPRCS/FACDISPLAYS2GOCOM $ 120.41 09/25/201365050 BUILDING MAINTENANCE MATERIALPLASTIC DOOR SIGN HOLDERS CIVIC CENTERPRCS/FACTHE HOME DEPOT 1902 $ 81.12 09/25/201365050 BUILDING MAINTENANCE MATERIALNOYESPRCS/FACLEMOI ACE HARDWARE $ 16.29 09/25/201365050 BUILDING MAINTENANCE MATERIALFLEETWOODPRCS/FACTHE HOME DEPOT 1902 $ 11.88 09/25/201365050 BUILDING MAINTENANCE MATERIALCARPETPRCS/FACWW GRAINGER $ 104.96 09/25/201365050 BUILDING MAINTENANCE MATERIALHOT WATER CONTROLPRCS/FACWW GRAINGER $ 94.14 09/25/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT GRILLEPRCS/FACSTANDARD PIPE $ 153.19 09/25/201365050 BUILDING MAINTENANCE MATERIALLMCC DRINKING FOUNTAINSPRCS/FACJOHNSTONE SUPPLY OF NI $ 20.25 09/25/201365050 BUILDING MAINTENANCE MATERIALEXHAUST NOYESPRCS/FACWW GRAINGER $ 8.10 09/26/201365050 BUILDING MAINTENANCE MATERIALGREEN LIVINGPRCS/FACAMAZON.COM $ 77.33 09/26/201365050 BUILDING MAINTENANCE MATERIALSTI 6400 DOOR ALARM (1ST FL FIRE DOOR)PRCS/FACLEMOI ACE HARDWARE $ 4.31 09/26/201365050 BUILDING MAINTENANCE MATERIALCCPRCS/FACJOHNSON LOCKSMITH INC $ 4.90 09/26/201365050 BUILDING MAINTENANCE MATERIALCMOPRCS/FACWW GRAINGER $ 145.12 09/26/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT SPEAKERSPRCS/FACTHE HOME DEPOT 1902 $ 45.46 09/27/201365050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESPRCS/FACSTANDARD PIPE $ 23.49 09/27/201365050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINNovember 11, 2013Page 13 of 2754 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FACWW GRAINGER $ 3.04 09/27/201365050 BUILDING MAINTENANCE MATERIALGREEN LIVINGPRCS/FACWW GRAINGER $ 14.45 09/27/201365050 BUILDING MAINTENANCE MATERIALGREEN LIVINGPRCS/FACACTIVE ELECTRIC SUPPLY $ 454.30 09/27/201365050 BUILDING MAINTENANCE MATERIALCONTRACTOR FOR EPD HOUSE PUMPSPRCS/FACWEST MARINE 076 $ 46.99 09/27/201365050 BUILDING MAINTENANCE MATERIALBATTERY SWITCH FOR TINY HOUSE @ ECOLOGYPRCS/FACACTIVE ELECTRIC SUPPLY $ 324.05 09/30/201365050 BUILDING MAINTENANCE MATERIALELECTRIC SUPPILESPRCS/FACTHE HOME DEPOT 1902 $ 19.94 09/30/201365050 BUILDING MAINTENANCE MATERIALSIDE LIGHTPRCS/FACLEMOI ACE HARDWARE $ 86.98 09/30/201365050 BUILDING MAINTENANCE MATERIALGREEN LIVINGPRCS/FACLEMOI ACE HARDWARE $ 48.88 09/30/201365050 BUILDING MAINTENANCE MATERIALGREEN LIVINGPRCS/FACAFFILIATED STEAM EQUIP $ 178.89 09/30/201365050 BUILDING MAINTENANCE MATERIALFIRE #3 HUMID SENSORSPRCS/FACSOUTHSIDE CONTROL $ 154.21 09/30/201365050 BUILDING MAINTENANCE MATERIALACUATORPRCS/FACABLE DISTRIBUTORS $ 119.06 09/30/201365050 BUILDING MAINTENANCE MATERIALPIPE FITTINGPRCS/FACWW GRAINGER $ 122.97 09/30/201365050 BUILDING MAINTENANCE MATERIALBELTS AND TERMIANL KITPRCS/FACTHE NORROS CORPORATION $ 736.00 09/30/201365050 BUILDING MAINTENANCE MATERIALNORRIS GROUPPRCS/FACTHE HOME DEPOT 1902 $ 164.80 09/30/201365050 BUILDING MAINTENANCE MATERIALENGINEERINGPRCS/FACSTANDARD PIPE $ 142.11 09/30/201365050 BUILDING MAINTENANCE MATERIALPLUMBING SUPPLY MATERIAL FOR LMCCPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 5.99 09/02/2013 65025 FOODSUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 20.00 09/02/2013 65025 FOODSUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTRHECKY'S BARBECUE $ 74.35 09/02/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 39.82 09/02/2013 65110 REC PROGRAM SUPPLIES THEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRMUSEUM OF SCIENCE & IN $ 785.00 09/04/2013 62507 FIELD TRIPSOUTING FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRWALGREENS #0252 $ 26.97 09/04/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GRANDPARENTS DAYPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 23.00 09/04/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GRANDPARENTS DAYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 152.92 09/05/2013 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 53.36 09/05/2013 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 984.35 09/05/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 92.95 09/05/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARK DROP INPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 163.62 09/05/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARK DROP INPRCS/FLEETWOOD JOUR CNTRMUSEUM OF SCIENCE & IN $ 134.75 09/06/2013 62507 FIELD TRIPSOUTING FOR AFTER SCHOOL PROGRAMNovember 11, 2013Page 14 of 2755 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 105.04 09/06/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR MASON PARK DROP INPRCS/FLEETWOOD JOUR CNTR EVANSTON GLASS AND MIR $ 635.00 09/06/2013 65110 REC PROGRAM SUPPLIES REPAIR OF BROKEN WINDOWPRCS/FLEETWOOD JOUR CNTR DRAMATISTS PLAY SERVIC $ 450.00 09/09/2013 65110 REC PROGRAM SUPPLIES LEASE AGREEMENT FOR THEATREPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 53.36 09/11/2013 65025 FOOD MILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 121.79 09/11/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 38.89 09/12/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR MASON PARK DROP IN CLEANING MATERIALSPRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 24.73 09/13/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR SUBWAY 00467514 $ 60.00 09/16/2013 65025 FOOD SUPPLIES FOR MASON PARK OPEN HOUSEPRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 52.28 09/16/2013 65025 FOOD SUPPLIES FOR MASON PARK OPEN HOUSEPRCS/FLEETWOOD JOUR CNTR DISPLAYS2GOCOM $ 382.47 09/16/2013 65110 REC PROGRAM SUPPLIES INSIDE CONTROL BARRIERSPRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 14.88 09/16/2013 65110 REC PROGRAM SUPPLIES AFTER SCHOOL PROJECTPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 100.29 09/18/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 53.36 09/18/2013 65025 FOOD MILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR WILMETTE BICYCLE & SPO $ 343.35 09/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR YOUNG ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTR WILMETTE BICYCLE & SPO $ 220.23 09/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 72.79 09/19/2013 65040 JANITORIAL SUPPLIES BUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTR KENNY THE KLEENER-SKOK $ 187.18 09/19/2013 65110 REC PROGRAM SUPPLIES CLEANING OF TABLE CLOTHSPRCS/FLEETWOOD JOUR CNTR E-Z CONNECTION, INC $ 960.00 09/19/2013 65110 REC PROGRAM SUPPLIES SHIRTS FOR YOUNG ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 20.00 09/20/2013 65025 FOOD SUPPLIES FOR COMMUNITY PROGRAMPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 12.66 09/20/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR PANINO'S PIZZERIA OR $ 253.00 09/23/2013 65025 FOOD SUPPLIES FOR COMMUNITY PROGRAMPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 156.06 09/23/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR BUILDING MAINTENANCEPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 79.84 09/23/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR BUILDING MAINTENANCEPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ (83.88) 09/23/2013 65040 JANITORIAL SUPPLIES CREDIT FOR RETURNPRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABLES $ 273.57 09/23/2013 65110 REC PROGRAM SUPPLIES SHIRTS FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR WILMETTE BICYCLE & SPO $ 53.70 09/23/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BASKETBALL PROGRAMPRCS/FLEETWOOD JOUR CNTR SAFEWAY STORE00011379 $ 8.95 09/24/2013 65025 FOOD SUPPLIES FOR BACKSTAGE EVANSTONPRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 27.98 09/24/2013 65095 OFFICE SUPPLIES FLASHDRIVES FOR THEATRENovember 11, 2013Page 15 of 2756 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 15.85 09/25/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 2.88 09/25/2013 65025 FOOD MILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR SERVICE SANITATION $ 187.46 09/25/2013 65110 REC PROGRAM SUPPLIES SERVICE FOR THEATRE IN THE PARK PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 166.19 09/26/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 53.36 09/26/2013 65025 FOOD MILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR BIZCHAIR OFFICE FURNIT $ 919.98 09/26/2013 65110 REC PROGRAM SUPPLIES ADJUSTABLE RIMS FOR CHILDRENS BASKEBALL PROGRAMPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 25.19 09/26/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIESPRCS/FLEETWOOD JOUR CNTR WALGREENS #4218 $ 31.85 09/27/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR E-Z CONNECTION, INC $ 152.40 09/30/2013 65110 REC PROGRAM SUPPLIES STAFF SHIRTS FOR YOUNG ADULT LEAGUEPRCS/LEVY SEN CNTR KING $ 93.49 09/02/2013 65110 REC PROGRAM SUPPLIES APRONS FOR GIFT SHOPPRCS/LEVY SEN CNTR FAIRFIELD PROCESSING $ 39.46 09/04/2013 65110 REC PROGRAM SUPPLIES MATERIAL FOR CRAFT CLASSPRCS/LEVY SEN CNTR GFS MKTPLC #1915 $ 122.36 09/05/2013 65025 FOOD COFFEE FOR LUNCH PROGRAMPRCS/LEVY SEN CNTR BLICK ART 800 447 1892 $ 4.59 09/11/2013 65110 REC PROGRAM SUPPLIES TAPE FOR OUTDOOR SIGNPRCS/LEVY SEN CNTR AM SOCIETY AGING $ 225.00 09/12/2013 62360 MEMBERSHIP DUES CHRISTINA FERRARO MEMBERSHIP FOR AMERICAN SOCIETY ON AGINGPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 13.96 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL BUG SPRAY FOR COMPUTER LABPRCS/LEVY SEN CNTR BLICK ART 800 447 1892 $ 4.59 09/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAPE FOR OUTDOOR SIGNPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 6.88 09/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAPE FOR OFFICE PAINTINGPRCS/LEVY SEN CNTR KAIVAC $ 20.03 09/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL NOZZLE FOR KAIVACPRCS/LEVY SEN CNTR PROJECTORLAMPSWORLD $ 160.98 09/16/2013 65095 OFFICE SUPPLIES LAMP BLUB FOR PROJECTORPRCS/LEVY SEN CNTR CERAMIC SUPPLY CHICAGO $ 95.00 09/16/2013 65110 REC PROGRAM SUPPLIES CLAY FOR CERAMIC CLASSPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 125.00 09/27/2013 62245 OTHER EQ MAINT PAINT FOR RESTROOMS/CLASS ROOMSPRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 78.38 09/27/2013 62245 OTHER EQ MAINT PAINTING SUPPLIES FOR BUILDINGPRCS/NOYES CNTR SUN TIMES MEDIA ADVERT $ 958.00 09/02/2013 62205 ADVERTISING PRINT ADS FOR STARLIGHT CONCERT SERIES IN CHICAGO READERPRCS/NOYES CNTR OCS SOLUTIONS $ 6.95 09/02/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COMPRCS/NOYES CNTR SIGN A RAMA $ 20.00 09/02/2013 65110 REC PROGRAM SUPPLIES CHANGE DATE ON BACKSTAGE EVANSTON BANNERPRCS/NOYES CNTR BLANCHARD COMMUNICATIO $ 188.00 09/05/2013 62515 RENTAL SERVICES WALKIE TALKIES FOR FESTIVALPRCS/NOYES CNTR SWANK MOTION PICTURES $ 21.00 09/10/2013 62511 ENTERTAINMENT SERVICES FEE FOR STARLIGHT MOVIE SCREENINGPRCS/NOYES CNTR SWANK MOTION PICTURES $ 250.00 09/10/2013 62511 ENTERTAINMENT SERVICES FEE FOR STARLIGHT MOVIE SCREENINGNovember 11, 2013Page 16 of 2757 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/NOYES CNTRSWANK MOTION PICTURES $ 296.00 09/10/2013 62511 ENTERTAINMENT SERVICES FEE FOR STARLIGHT MOVIE SCREENINGPRCS/NOYES CNTRSIGN A RAMA $ 58.75 09/12/2013 62210 PRINTINGUPDATING OF BANNER FOR BACKSTAGE EVANSTON 2013PRCS/NOYES CNTRUSPS 16262202033309188 $ 3.32 09/16/2013 62315 POSTAGEMAILING OF ILLINOIS ARTS COUNCIL GRANT ACCEPTANCE PAPERWORKPRCS/NOYES CNTRD & D FINER FOODS $ 10.75 09/18/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRMIDWEST ART FAIRS $ 100.00 09/19/2013 62205 ADVERTISINGCALL TO ARTISTS AD FOR SUMMER ARTS FESTIVALSPRCS/NOYES CNTRIM IMPROVEMENTS $ 50.90 09/20/2013 65110 REC PROGRAM SUPPLIES ADDITIONAL FRAME FOR ARTWORK DISPLAYED AT CIVIC CENTERPRCS/NOYES CNTRFACEBK 62FZW4A822 $ 3.90 09/23/2013 62205 ADVERTISINGPROMOTION OF BACKSTAGE EVANSTON ON FACEBOOKPRCS/NOYES CNTRDOMINICKS STOR00011379 $ 22.36 09/23/2013 65025 FOODNOYES GALLERY EXHIBIT RECEPTION SUPPLIESPRCS/NOYES CNTRTRADER JOE'S #702 QPS $ 43.38 09/23/2013 65025 FOODNOYES GALLERY EXHIBIT RECEPTION SUPPLIESPRCS/NOYES CNTRTOM THUMB HOBBY & CRAF $ 14.27 09/25/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIES.PRCS/NOYES CNTRD & D FINER FOODS $ 11.65 09/25/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTROFFICE DEPOT #510 $ 39.99 09/26/2013 65095 OFFICE SUPPLIESPORTFOLIO, NOTEPAD, CALCULATORPRCS/NOYES CNTRFIGURE 53 $ 25.00 09/27/2013 62515 RENTAL SERVICESSOFTWARE RENTAL FOR EDITING BACKSTAGE EVANSTON INTRODUCTIONPRCS/NOYES CNTRFACEBK YQZEY4S722 $ 1.31 09/30/2013 62205 ADVERTISINGPROMOTION OF BACKSTAGE EVANSTON ON FACEBOOKPRCS/NOYES CNTRPOTBELLY 005 $ 54.95 09/30/2013 65025 FOODREFRESHMENTS FOR TECH CREW AT BACKSTAGE EVANSTON REHEARSAL ON SATURDAYPRCS/NOYES CNTRWHOLEFDS EVN 10076 $ 5.96 09/30/2013 65025 FOODICE FOR BACKSTAGE EVANSTONPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 20.45 09/30/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD BOOKSPRCS/NOYES CNTRJEWEL #3428 $ 10.49 09/30/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR BACKSTAGE EVANSTONPRCS/NOYES CNTRFEDEXOFFICE 00036053 $ 28.99 09/30/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BACKSTAGE EVANSTON 2013PRCS/NOYES CNTRPAPER SOURCE $ 12.95 09/30/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BACKSTAGE EVANSTON 2013PRCS/NOYES CNTROFFICE DEPOT #510 $ 91.98 09/30/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BACKSTAGE EVANSTON 2013PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 15.48 09/02/201362199 PRK MAINTENANCE & FURNITUR REPLACELIQUID NAILSPRCS/PARKS FORESTRY EVANSTON LUMBER $ 52.40 09/04/201362199 PRK MAINTENANCE & FURNITUR REPLACEDRILL BIT LIQUID NAILSPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 227.89 09/05/2013 65005 LANDSCAPE MATERIALS ROUND UP, GATOR BAGSPRCS/PARKS FORESTRY CARQUEST 01027598 $ 13.83 09/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY EREPLACEMENTPARTS.COM $ 16.65 09/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY KROMER CO. LLC $ 220.77 09/05/2013 65110 REC PROGRAM SUPPLIES KROMER PARTSPRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 7.99 09/06/2013 65005 LANDSCAPE MATERIALS INSECTICIDENovember 11, 2013Page 17 of 2758 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/PARKS FORESTRY BUY THE YARD INC $ 5.70 09/06/2013 65110 REC PROGRAM SUPPLIES SODPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 29.97 09/09/201362199 PRK MAINTENANCE & FURNITUR REPLACEPAINT STRIPPERPRCS/PARKS FORESTRY REINDERS T&I - KEYED $ 16.75 09/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY DETAILED PLAY PRO $ 167.95 09/11/201362199 PRK MAINTENANCE & FURNITUR REPLACETIRE SWINGPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 126.00 09/11/201362199 PRK MAINTENANCE & FURNITUR REPLACESWING CHAINPRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 243.01 09/11/2013 65085 MINOR EQUIP & TOOLSCHAINSAW PARTS, FUEL MIXPRCS/PARKS FORESTRY CARQUEST 01027598 $ 63.64 09/11/2013 65085 MINOR EQUIP & TOOLSJACK STANDS TINY HOUSEPRCS/PARKS FORESTRY CARQUEST 01027598 $ 21.40 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALWIREPRCS/PARKS FORESTRY REINDERS T&I - KEYED $ 64.14 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY ILLINOIS LANDSCAPE CON $ 100.00 09/13/2013 62295 TRAINING & TRAVELILCA TURF EDUCATION DAYPRCS/PARKS FORESTRY INTRINSIC PERENNIAL GA $ 346.00 09/13/2013 65005 LANDSCAPE MATERIALS FLOWERSPRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 679.44 09/13/2013 65085 MINOR EQUIP & TOOLSCHAINSAW BAR OIL, POLESAW BLADESPRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 71.44 09/13/2013 65085 MINOR EQUIP & TOOLSCHAINSAW PARTSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 7.98 09/13/2013 65110 REC PROGRAM SUPPLIES BATTERIES FOR IRRIGATION CONTROLPRCS/PARKS FORESTRY LANDSCAPE FORMS INC. $ 255.00 09/13/2013 65625 FURNITURES AND FIXTURES FANCY CAN GARBAGE LINER LAFEFRONTPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 136.97 09/16/2013 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/PARKS FORESTRY CARQUEST 01027598 $ 8.47 09/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 181.18 09/16/2013 65085 MINOR EQUIP & TOOLSPULLEY, SLING, CHAINSAW PARTSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 16.65 09/16/2013 65085 MINOR EQUIP & TOOLSTINY HOUSE SUPPLIESPRCS/PARKS FORESTRY ILLINOIS ARBORIST ASSN $ 625.00 09/18/2013 62295 TRAINING & TRAVELILLINOIS ARBORIST TRAQ REGISTRATION - D'AGOSTINOPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 43.92 09/18/2013 65005 LANDSCAPE MATERIALS FLOWERSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 6.66 09/18/2013 65005 LANDSCAPE MATERIALS FLOWERSPRCS/PARKS FORESTRY MENARDS MORTON GROVE $ 179.46 09/18/2013 65085 MINOR EQUIP & TOOLSSOFFIT TINY HOSUEPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 7.96 09/18/2013 65110 REC PROGRAM SUPPLIES SODPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 14.90 09/19/2013 65005 LANDSCAPE MATERIALS FLOWERSPRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 805.00 09/19/2013 65005 LANDSCAPE MATERIALS TOPSOIL FOR STUMPPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 342.16 09/19/2013 65085 MINOR EQUIP & TOOLSSTEEL RAKE, SHOVEL, HINGESPRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 71.44 09/19/2013 65085 MINOR EQUIP & TOOLSCHAINSAW PARTSNovember 11, 2013Page 18 of 2759 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 5.27 09/19/2013 65085 MINOR EQUIP & TOOLSSCREWSPRCS/PARKS FORESTRY PAYPAL LAWNMOWERPA $ 13.30 09/20/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOOLSPRCS/PARKS FORESTRY CARQUEST 01027598 $ 17.52 09/20/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARK PLUGSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 47.28 09/20/2013 65085 MINOR EQUIP & TOOLS WHITE TREE MARKING PAINTPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 41.76 09/20/2013 65085 MINOR EQUIP & TOOLS LATTICE TINY HOUSEPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 39.70 09/20/2013 65085 MINOR EQUIP & TOOLS LUMBER TINY HOUSEPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 433.04 09/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL JOHN DEERE PARTSPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 126.00 09/23/2013 65085 MINOR EQUIP & TOOLS SNOW SHOVELSPRCS/PARKS FORESTRY AHLBORN EQUIPMENT, INC $ 65.04 09/23/2013 65090 SAFETY EQUIPMENT SAFETY GLASSESPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 10.94 09/23/2013 65090 SAFETY EQUIPMENT RESPIRATORPRCS/PARKS FORESTRY REINDERS INC $ 497.00 09/23/2013 65110 REC PROGRAM SUPPLIES SPRINKLER HEADSPRCS/PARKS FORESTRY BUY THE YARD INC $ 58.00 09/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PEA GRAVELPRCS/PARKS FORESTRY REINDERS T&I - KEYED $ 359.98 09/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPRCS/PARKS FORESTRY COLUMBIA CASCADE CO $ 175.00 09/25/201362199 PRK MAINTENANCE & FURNITUR REPLACE PLAYGROUND PARTSPRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 59.00 09/25/2013 65005 LANDSCAPE MATERIALS WSP SPRAYPRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 9.58 09/25/201365050 BUILDING MAINTENANCE MATERIAL SCRAPERPRCS/PARKS FORESTRY ARLINGTON POWER EQUIPM $ 81.00 09/25/2013 65085 MINOR EQUIP & TOOLS POLESAW SCABBARDPRCS/PARKS FORESTRY DES PLAINES MATERIAL & $ 805.00 09/26/2013 65005 LANDSCAPE MATERIALS TOP SOIL FOR STUMPSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 146.05 09/26/201365050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIESPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 57.73 09/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLOWER PARTSPRCS/PARKS FORESTRY EVANSTON LUMBER $ 19.62 09/26/2013 65085 MINOR EQUIP & TOOLS LUMBER TINY HOUSEPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 690.00 09/26/2013 65110 REC PROGRAM SUPPLIES STRIPING PAINTPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 3.97 09/27/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS LUMBERPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 400.00 09/27/2013 65090 SAFETY EQUIPMENT CHAINSAW SAFETY HELMETSPRCS/RBT CROWN CNTR OFFICE DEPOT #510 $ 25.03 09/02/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIESPRCS/RBT CROWN CNTR S&S WORLDWIDE $ 432.36 09/02/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR PRESCHOOL PROGRAMSPRCS/RBT CROWN CNTR JOHNSON LOCKSMITH INC $ 7.35 09/05/201365050 BUILDING MAINTENANCE MATERIAL TEAM ROOM KEYSPRCS/RBT CROWN CNTR JOHNSON LOCKSMITH INC $ 53.17 09/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL BUS KEYS, BROKEN LOCK KEY.November 11, 2013Page 19 of 2760 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR EPCO PAINT STORE 1252 $ 123.20 09/06/201365050 BUILDING MAINTENANCE MATERIAL PAINT AND PAINTING SUPPLIES, BRUSHES, TRAYS, ETC.PRCS/RBT CROWN CNTR PETSMART INC 427 $ 73.01 09/06/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTR WILMETTE BICYCLE & SPO $ 125.00 09/06/2013 65110 REC PROGRAM SUPPLIES SKATE SHARPENINGPRCS/RBT CROWN CNTR NAEYC SALES $ 155.00 09/09/2013 62360 MEMBERSHIP DUES PRESCHOOL ORGANIZATION MEMBERSHIP DUES.PRCS/RBT CROWN CNTR OFFICE DEPOT #510 $ 21.47 09/09/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIESPRCS/RBT CROWN CNTR OFFICE DEPOT #510 $ (25.03) 09/09/2013 65095 OFFICE SUPPLIES REFUNDED RECEIPTPRCS/RBT CROWN CNTR WILMETTE BICYCLE & SPO $ 343.91 09/09/2013 65110 REC PROGRAM SUPPLIES HOCKEY & BROOMBALL SUPPLIESPRCS/RBT CROWN CNTR US TOY CO INC 2 $ 231.19 09/11/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR PRESCHOOL PROGRAMSPRCS/RBT CROWN CNTR SCHAUMBURG PARK DIS $ 471.60 09/13/2013 62507 FIELD TRIPS ROBERT CROWN MINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTR UNIQUE PROD & SERV COR $ 123.06 09/13/201365050 BUILDING MAINTENANCE MATERIAL REPLACEMENT OF FRONT AND REAR BLADES ON FLOOR CLEANER.PRCS/RBT CROWN CNTR FOX VALLEY FIRE AND SA $ 150.00 09/16/2013 62245 OTHER EQ MAINT SPRINKLER SYSTEM QUARTERLY INSPECTION.PRCS/RBT CROWN CNTR FOX VALLEY FIRE AND SA $ 1,452.00 09/16/2013 62245 OTHER EQ MAINT FIRE ALARM REPAIR.PRCS/RBT CROWN CNTR JUMP!ZONE-NILES $ 700.00 09/16/2013 62507 FIELD TRIPS AFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTR U-HAUL-EVANSTON #75876 $ 10.37 09/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTR WILMETTE BICYCLE & SPO $ 476.08 09/16/2013 65110 REC PROGRAM SUPPLIES HOCKEY & BROOMBALL EQUIPMENTPRCS/RBT CROWN CNTR BLICK ART 800 447 1892 $ 111.88 09/16/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR CREATIVE PLAY CLASS.PRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 37.42 09/23/201365050 BUILDING MAINTENANCE MATERIAL GOOF OFF AND D SIZE BATTERIES.PRCS/RBT CROWN CNTR DOMINICKS STOR00017004 $ 142.29 09/23/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR NUTCRACKER AUDITIONSPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 17.08 09/23/2013 65110 REC PROGRAM SUPPLIES PLAY SAND FOR PRESCHOOL PROGRAM.PRCS/RBT CROWN CNTR CERAMIC SUPPLY CHICAGO $ 394.05 09/23/2013 65110 REC PROGRAM SUPPLIES GLAZES FOR POTTERY PROGRAMSPRCS/RBT CROWN CNTR US TOY CO INC 2 $ 87.89 09/23/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR PRESCHOOL PROGRAMSPRCS/RBT CROWN CNTR CITY LIGHTING PRD-STL $ 187.97 09/24/201365050 BUILDING MAINTENANCE MATERIAL LIGHT BULBS.PRCS/RBT CROWN CNTR OFFICE DEPOT #510 $ 16.96 09/24/2013 65110 REC PROGRAM SUPPLIES OFFICE SUPPLIES FOR FLEA MARKETPRCS/RBT CROWN CNTR CINTAS 769 $ 132.30 09/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL FEE FOR CARPETED MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTR INT PUMP IT UP $ 162.00 09/26/2013 62507 FIELD TRIPS ROBERT CROWN SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTR INT PUMP IT UP $ 320.00 09/26/2013 62507 FIELD TRIPS ROBERT CROWN SUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTR INT PUMP IT UP $ 434.00 09/26/2013 62507 FIELD TRIPS ROBERT CROWN CAMP FIELD TRIP.PRCS/RBT CROWN CNTR US TOY CO INC 2 $ 165.91 09/26/2013 65110 REC PROGRAM SUPPLIES AFTER SCHOOL PROGRAM SUPPLIES.November 11, 2013Page 20 of 2761 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR THE HOME DEPOT 1902 $ 75.33 09/30/201365050 BUILDING MAINTENANCE MATERIALFLOOR STRIPPER, SMALL HOOKS.PRCS/RBT CROWN CNTR PETSMART INC 427 $ 100.20 09/30/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RECREATION SUN TIMES MEDIA ADVERT $ 1,186.00 09/02/2013 62205 ADVERTISING ADVERTISEMENTS FOR LAKESHORE ARTS FESTIVALPRCS/RECREATION WEST MARINE #71 $ 315.07 09/02/2013 65110 REC PROGRAM SUPPLIES HARDENER, FIBERGLASS, GELCOAT, EPOXY, LINE, RESINPRCS/RECREATION ADVANCE AUTO PARTS #88 $ 79.97 09/04/2013 65125 OTHER COMMODITIES OIL FOR BOATSPRCS/RECREATIONGONNELLA BANKING CO.312-733-2020 $ 298.00 09/06/2013 62513 COMMUNITY PICNIC-SP EVENTS BUNS FOR THE COMMUNITY PICNICPRCS/RECREATION PCI PATTERSON MEDICAL $ 590.30 09/09/2013 65075 MEDICAL & LAB SUPPLIESGLOVES, BANDAGES, KLEENEX, TAPE, TOWELETTES, FIRST AID KITS, COLD PACKS, GAUZEPRCS/RECREATION OFFICE DEPOT #510 $ 7.29 09/11/2013 65110 REC PROGRAM SUPPLIES COLORED LABELS FOR FARMERS' MARKETPRCS/RECREATION CHICAGO BULLS $ 553.00 09/12/2013 62507 FIELD TRIPS FIELD TRIP FOR SPECIAL RECREATIONPRCS/RECREATION MIGHTY MITES AWARDS $ 244.00 09/13/2013 65110 REC PROGRAM SUPPLIES SOFTBALL TROPHIES FOR THE FALL ADULT LEAGUESPRCS/RECREATION CWS CHARITIES INC $ 115.00 09/16/2013 62507 FIELD TRIPS FLEETWOOD-JOURDAIN PROGRAM FIELD TRIPPRCS/RECREATION DOMINICKS STOR00017004 $ 27.38 09/17/2013 65025 FOOD BROTH, SAUCE, PASTA, HOTDOGS FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION EVANSTON SIGNS AND GRA $ 35.00 09/18/2013 62513 COMMUNITY PICNIC-SP EVENTS DATE CHANGES TO COMMUNITY PICNIC SIGNSPRCS/RECREATION NCTRC $ 80.00 09/19/2013 62360 MEMBERSHIP DUESNATIONAL COUNCIL FOR THERAPEUTIC RECREATION CERTIFICATION FOR MYRA GORMANPRCS/RECREATION ORIENTAL TRADNG CO $ 8.80 09/20/2013 65110 REC PROGRAM SUPPLIES WIGS FOR FALL FEST AT MARKET TO DECORATE PUMPKINSPRCS/RECREATION NRPA-CONGRESS $ 598.00 09/23/2013 62295 TRAINING & TRAVEL NRPA CONFERENCE TRAINING REGISTRATIONPRCS/RECREATION SOUTHWES 5262158978925 $ 306.30 09/23/2013 62295 TRAINING & TRAVEL AIRFARE FOR TRAVEL TO NRPA CONFERENCEPRCS/RECREATION BRUNSWICK ZONE DEERF $ 149.75 09/23/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION ORIENTAL TRADNG CO $ 176.48 09/23/2013 62513 COMMUNITY PICNIC-SP EVENTSREPLACEMENT OF TATOOES AND OTHER TOYS/GIVEAWAYS AT THE COMMUNITY PICNIC FROM THE FARMERS' MARKET INVENTORYPRCS/RECREATION SERVICE SANITATION $ 125.00 09/24/2013 62515 RENTAL SERVICES PORT A POTTY RENTAL AT THE FARMERS' MARKET MONTHLY BILL FOR SEPT.PRCS/RECREATION MENARDS MORTON GROVE $ 24.96 09/24/2013 65110 REC PROGRAM SUPPLIES BALL JARS FOR FARMERS' MARKET AND FALL FESTPRCS/RECREATION DOMINICKS STOR00017004 $ 35.83 09/25/2013 65025 FOOD SAUCE, FRUIT, CHICKEN, YOGURT FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION EVANSTON SIGNS AND GRA $ 170.00 09/30/201362199 PRK MAINTENANCE & FURNITUR REPLACE REPLACEMENT JAMES PARK FIELD SIGN FOR THE ONE THAT WAS VANDILIZEDPRCS/RECREATION BRUNSWICK ZONE DEERF $ 149.75 09/30/2013 62507 FIELD TRIPS FEE FOR LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION NORTH & WOLF CITGO Q39 $ 28.35 09/30/2013 62507 FIELD TRIPS GAS FOR VAN TRIP BACK FROM SPECIAL OLYMPICS DISTRICT BOCCE MEETPRCS/RECREATION DOG POOP BAGS .COM $ 143.55 09/30/2013 65110 REC PROGRAM SUPPLIES POOP BAGS FOR THE DOG BEACHPRCS/YOUTH ENGAGEMENT FEDEXOFFICE 00036053 $ 36.38 09/17/2013 62210 PRINTING EMERGENCY BUSINESS CARDS FOR PORSCHIA DAVIS FOR THE MASH UPPRCS/YOUTH ENGAGEMENT DOMINICKS STOR00017004 $ 30.00 09/20/2013 65025 FOOD WATER PURCHASE FOR DAJAE COLEMAN EVENT AT FLEETWOOD JOURDAIN.November 11, 2013Page 21 of 2762 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/YOUTH ENGAGEMENT PANINO'S PIZZERIA OR $ 307.07 09/23/2013 65025 FOODPIZZA FOR OPEN MIC RECREATION ACTIVITY AT DAJAE COLEMAN EVENT AT FLEETWOOD JOURDAINPUBLIC WORKS/ADMIN HERTZ RENT-A-CAR $ 630.38 09/02/2013 62375 RENTALSENGINEERING CAR RENTAL - BRIAN FRANKPUBLIC WORKS/ADMIN NAVY EXCHANGE 090014 $ 31.99 09/02/2013 65095 OFFICE SUPPLIESIPAD COVERPUBLIC WORKS/ADMIN LURVEY LANDSCAPE S $ 135.00 09/09/2013 65005 LANDSCAPE MATERIALS LANDSCAPINGPUBLIC WORKS/ADMIN JEWEL #3456 $ 72.51 09/10/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ADMIN FOOD4LESS #0558 $ 13.50 09/11/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ADMIN GFS MKTPLC #1915 $ 115.61 09/11/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ADMIN THE HOME DEPOT 1902 $ 11.66 09/11/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ADMIN MOTOPHOTO $ 9.22 09/12/2013 62295 TRAINING & TRAVELPICTURESPUBLIC WORKS/ADMIN TAGS BAKERY $ 20.40 09/12/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ADMIN IL PROF LICENSE & FEE $ 61.50 09/13/2013 62360 MEMBERSHIP DUESILL DEPARTMENT OF FINANCIAL AND PROFESSIONAL REGULATIONSPUBLIC WORKS/ADMIN CLEAN CITY INNOVATIONS $ 317.05 09/16/2013 65625 FURNITURES AND FIXTURES GRAFFITY REMOVALPUBLIC WORKS/ADMIN ADMIT ONE PRODUCTS $ 376.31 09/19/2013 65625 FURNITURES AND FIXTURES BIKE PLASTIC BANDSPUBLIC WORKS/ADMIN ASPHALT INSTITUTE INC $ 195.00 09/20/2013 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ADMIN LOU MALNATI'S PIZZERIA $ 53.25 09/23/2013 62295 TRAINING & TRAVELCIP MEETINGPUBLIC WORKS/ADMIN ADMIT ONE PRODUCTS $ 182.56 09/24/2013 65625 FURNITURES AND FIXTURES BIKE PLASTIC BANDSPUBLIC WORKS/ADMIN LAPORT INC $ 57.06 09/25/2013 13020 JANITORIAL SUPPLY INVENTORY JANITORIAL SUPPLIESPUBLIC WORKS/ADMIN LAPORT INC $ 178.00 09/25/2013 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPUBLIC WORKS/ADMIN LAPORT INC $ 265.93 09/25/2013 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPUBLIC WORKS/ADMIN EVANSTON IMPRINTABLES $ 160.00 09/27/2013 62210 PRINTINGBIKE PLAN WORKSHOP POSTCARDPUBLIC WORKS/ADMIN MINUTEMAN PRESS $ 297.37 09/27/2013 62210 PRINTINGBKIE PLAN WORKSHOP POSTCARDSPUBLIC WORKS/ADMIN MINUTEMAN PRESS $ 304.22 09/30/2013 62210 PRINTINGBIKE SAFETY POST CARDSPUBLIC WORKS/ADMIN EVANSTON IMPRINTABLES $ 40.00 09/30/2013 65090 SAFETY EQUIPMENTSAFETY VESTPUBLIC WORKS/ADMIN OFFICE DEPOT #510 $ 35.96 09/30/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/FLEET WW GRAINGER $ 346.50 09/04/2013 65085 MINOR EQUIP & TOOLSU-JOINT PULLERPUBLIC WORKS/FLEET WW GRAINGER $ 35.04 09/04/2013 65085 MINOR EQUIP & TOOLSBALL AIR CHUCKSPUBLIC WORKS/FLEET LOWES #01748 $ 504.67 09/05/201365050 BUILDING MAINTENANCE MATERIALBLINDS FOR OFFICEPUBLIC WORKS/FLEET UPS 1Z07F72F0293237201 $ 16.12 09/06/201365045 LICENSING/REGULATORY SUPPLIESSHIPPING CHARGE TO SEND TITLES TO AUCTION CO.November 11, 2013Page 22 of 2763 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/FLEET LOWES #01748 $ 149.85 09/09/201365050 BUILDING MAINTENANCE MATERIALBLINDS FOR OFFICEPUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 527.56 09/16/2013 65060 MATERIALS TO MAINTAIN AUTOS PLOW BOLTSPUBLIC WORKS/FLEET WW GRAINGER $ 113.16 09/16/2013 65085 MINOR EQUIP & TOOLSDRUM PUMPPUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 38.30 09/19/2013 65060 MATERIALS TO MAINTAIN AUTOS COTTER PINS, ECTPUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 64.42 09/20/2013 65060 MATERIALS TO MAINTAIN AUTOS PIPE BUSHINGS & COUPLERSPUBLIC WORKS/FLEET UPS 1Z07F72F0399793991 $ 24.32 09/23/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO SEND CHIPPER BLADES FOR SHARPENINGPUBLIC WORKS/FLEET BEHNKE ENTERPRISES INC $ 74.35 09/23/2013 65060 MATERIALS TO MAINTAIN AUTOS TRAILER JACK FOR #605PUBLIC WORKS/FLEET PAYPAL BULBSCANADA $ 156.80 09/25/2013 65060 MATERIALS TO MAINTAIN AUTOS SPECIAL BULBS FOR FIRE TRUCKSPUBLIC WORKS/FLEET AMERICAN PUBLIC WORKS $ 500.00 09/26/2013 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/FLEET 1502 STAR AUTO PARTS I $ 25.00 09/26/2013 65060 MATERIALS TO MAINTAIN AUTOS RADIO FOR #803PUBLIC WORKS/FLEET WW GRAINGER $ 41.85 09/26/2013 65085 MINOR EQUIPMENT AND TOOLS WELDING CABLEPUBLIC WORKS/FLEET UPS 1Z07F72F0392867610 $ 16.72 09/30/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO SEND CHIPPER BLADES FOR SHARPENING100000000PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 39.48 09/02/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ST&SANITATION LURVEY LANDSCAPE S $ 162.00 09/05/2013 65005 LANDSCAPE MATERIALS LANSCAPINGPUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 85.48 09/05/2013 65005 LANDSCAPE MATERIALS PESTICIDEPUBLIC WORKS/ST&SANITATION BUY THE YARD INC $ 145.00 09/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSTOP SOILPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 35.60 09/05/2013 65085 MINOR EQUIP & TOOLSHARDWAREPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 8.69 09/05/2013 65625 FURNITURES AND FIXTURES SONNO TUBEPUBLIC WORKS/ST&SANITATION BUY THE YARD INC $ 174.00 09/06/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSTOP SOILPUBLIC WORKS/ST&SANITATION CHILI'S-EVANSTON $ 49.04 09/11/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ST&SANITATION SQ EVANSTON CHICKEN S $ 109.99 09/11/2013 62295 TRAINING & TRAVELSYEP SAFETY MEETINGPUBLIC WORKS/ST&SANITATION CITY WELDING SALES AND $ 453.10 09/13/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPROPANE FOR HOT BOXESPUBLIC WORKS/ST&SANITATION FASTENAL COMPANY01 $ 44.02 09/13/2013 65085 MINOR EQUIP & TOOLSPARTS FOR BRINE ROOMPUBLIC WORKS/ST&SANITATION FASTENAL COMPANY01 $ 214.06 09/16/2013 65085 MINOR EQUIP & TOOLSEPOXY CAULK FOR VARIOUS JOBSPUBLIC WORKS/ST&SANITATION SAFETY SUPPLY ILLINOIS $ 80.34 09/16/2013 65090 SAFETY EQUIPMENTGLOVES FOR EMPLOYEE SAFETYPUBLIC WORKS/ST&SANITATION LET`S TAILGATE $ 14.99 09/17/2013 65090 SAFETY EQUIPMENTSHIRT FOR NORTHWESTERN PLOWPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 143.87 09/19/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPAINT FOR PEP CONTESTPUBLIC WORKS/ST&SANITATION SAF-T-GARD INTERNATION $ 1,188.00 09/20/2013 65090 SAFETY EQUIPMENTSAFETY VESTSNovember 11, 2013Page 23 of 2764 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 51.94 09/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS LUMBERPUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 126.00 09/23/2013 65085 MINOR EQUIP & TOOLS SNOW SHOVELSPUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 153.90 09/23/2013 65085 MINOR EQUIP & TOOLS WINTER WATERPROOF GLOVESPUBLIC WORKS/ST&SANITATION RUSSO HARDWARE - SCHIL $ 60.00 09/23/2013 65115 TRAFFIC CONTROL SUPPLIES SAFETY BARRICADE TAPEPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 264.56 09/25/2013 65085 MINOR EQUIP & TOOLS SMALL TOOLSPUBLIC WORKS/ST&SANITATION FASTENAL COMPANY01 $ 541.31 09/25/2013 65085 MINOR EQUIP & TOOLS 2' HOSEPUBLIC WORKS/ST&SANITATION OFFICE DEPOT #510 $ 88.78 09/25/2013 65625 FURNITURES AND FIXTURES CHAIRPUBLIC WORKS/ST&SANITATION WW GRAINGER $ 223.20 09/25/2013 65625 FURNITURES AND FIXTURES LAMP FOR BRINE ROOMPUBLIC WORKS/ST&SANITATION CONSERV FS INC $ 34.79 09/26/2013 65085 MINOR EQUIP & TOOLS LOCK NUT FOR BRINE TANKPUBLIC WORKS/TRANS TARGET 00011676 $ 65.24 09/05/2013 62245 AUTOMOTIVE EQ MAINT MINI IPAD CASEPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 950.00 09/06/2013 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC CONTROL EQUIPMENTPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 764.40 09/09/2013 65515 OTHER IMPROVEMENTS PEDESTRIAN CROSSING SIGNSPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 1,386.60 09/09/2013 65515 OTHER IMPROVEMENTS "STTE LAW STOP HERE FPR PEDESTRIANS" SIGNSPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 829.80 09/09/2013 65515 OTHER IMPROVEMENTS PEDESDTRIAN CROSSING SIGNSPUBLIC WORKS/TRANS GRAYBAR ELECTRIC COMPA $ 70.83 09/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL BARE GROUND WIREPUBLIC WORKS/TRANS GRAYBAR ELECTRIC COMPA $ 266.22 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT CABLEPUBLIC WORKS/TRANS WW GRAINGER $ 720.50 09/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPLIT BOLT CONNECTORS AND SPLICE CONNECTORSPUBLIC WORKS/TRANS BLACKBURN MANUFACTURIN $ 1,491.12 09/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY MARKING PAINTPUBLIC WORKS/TRANS THE HOME DEPOT 1902 $ 95.73 09/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PHOTOCELLSUTILITIES/ADMIN SUN TIMES MEDIA ADVERT $ 25.60 09/02/2013 62230 SVC TO MAINTAIN MAINS LEGAL ADVERTISEMENT FOR MS4 PERMIT.UTILITIES/ADMIN MICROTEL INN SUITES $ 110.88 09/16/2013 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR THE ILLINOIS POTABLE WATER SUPPLY OPERATOR'S CONFERENCE HELD IN SPRINGFIELD, IL.UTILITIES/ADMIN HARKINSSAFETY $ 161.13 09/23/2013 62295 TRAINING & TRAVEL SAFETY POSTERS.UTILITIES/ADMIN USA LANDLORD $ 63.50 09/24/2013 62295 TRAINING & TRAVELLEAK DETECTOR DYE TABLETS USED FOR DEMONSTRATION AT THE GREEN LIVING FESTIVAL.UTILITIES/ADMIN THE HOME DEPOT 1902 $ 30.34 09/30/2013 62295 TRAINING & TRAVEL DISPLAY ITEMS FOR THE GREEN LIVING FESTIVAL.UTILITIES/ADMIN EVANSTON IMPRINTABLES $ 1,280.05 09/30/2013 65020 CLOTHINGSWEATSHIRTS FOR EMPLOYEES WHO WORKED THE CITY'S MAJOR RAINSTORM EVENT IN MAY 2013 (APPROVED BY THE CITY MANAGER).UTILITIES/DIST OFFICE DEPOT #510 $ 70.35 09/02/2013 65095 OFFICE SUPPLIES MATERIALS FOR EMPLOYEE MESSAGE BOARDS.UTILITIES/DIST HD SUPPLY WATERWORKS 4 $ 162.00 09/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.UTILITIES/DIST BUY THE YARD INC $ 290.00 09/16/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.November 11, 2013Page 24 of 2765 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONUTILITIES/DISTTHE HOME DEPOT 1902 $ 417.84 09/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALGENERAL SUPPLIES: VALVES, SCREWS, TAPE MEASURES, STAPLES, FLASHLIGHTS, ETC.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 840.00 09/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS120' OF 1.5" (K) COPPER TUBING.UTILITIES/DISTFULLIFE SAFETY $ 609.79 09/27/2013 65090 SAFETY EQUIPMENTKNEE PADS AND HARD HATS.UTILITIES/DISTBAUDVILLE INC. $ 130.75 09/30/2013 65095 OFFICE SUPPLIESLANYARDS AND LAMINATING POUCHES FOR WATER PLANT TOURS VISITOR'S ID CARDSUTILITIES/FILTRATION CROSSBOW INDUSTRIAL WA $ 133.09 09/02/2013 65075 MEDICAL & LAB SUPPLIES DI TANKS AND FILTERS.UTILITIES/FILTRATION CROSSBOW INDUSTRIAL WA $ 107.12 09/02/2013 65075 MEDICAL & LAB SUPPLIES DI TANKS.UTILITIES/FILTRATION WW GRAINGER $ 18.58 09/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARTON SEALING TAPE.UTILITIES/FILTRATION WW GRAINGER $ 204.00 09/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTRANSFORMER, WALL SWITCHES, "C" BATTERIES, AND SPONGE.UTILITIES/FILTRATION FASTENAL COMPANY01 $ 629.28 09/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBALL PEIN HAMMERS, RESPIRATOR CARTRIDGES, DRILLS, CHISELS, SAW BLADES, PVC PIPE FITTINGS, WIRE BRUSHES, AND STAINLESS STEEL REDI-ROD.UTILITIES/FILTRATION FULLIFE SAFETY $ 150.00 09/09/2013 62245 OTHER EQ MAINTCALIBRATION AND CERTIFICATION FOR BOTH AIR MONITORS.UTILITIES/FILTRATION ILLINOIS SECTION AWWA $ 40.00 09/09/2013 62295 TRAINING & TRAVELANNUAL REGULATORY UPDATE ELGIN 10/3/13.UTILITIES/FILTRATION THE HOME DEPOT 1902 $ 234.89 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP VAC FILLERS, MASONRY BRUSH, PEA GRAVEL, WOOD FLOAT, TAPE MEASURE, MILWAUKEE 18V BATTERY, ROPE, AND TIE DOWNS.UTILITIES/FILTRATION RADWELL INTERNATIONAL $ 269.66 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPUSH-BUTTONS, SWITCHESUTILITIES/FILTRATION FULLIFE SAFETY $ 207.20 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALGLOVES: LEATHER, NITRILE PALM, AND NITRILE DISPOSABLE, RESPIRATORS AND RAIN JACKETS.UTILITIES/FILTRATION FULLIFE SAFETY $ 381.00 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALKNEE PADS (10-PAIRS), AND RAIN JACKETS.UTILITIES/FILTRATION THE HOME DEPOT 1902 $ 3.36 09/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPEA GRAVEL 50-LB.UTILITIES/FILTRATION VWR INTERNATIONAL INC $ 159.61 09/13/2013 65075 MEDICAL & LAB SUPPLIES BURET FOR FLUOROSILICIC ACID TITRATION.UTILITIES/FILTRATION TEST EQUIPMENT DEPOT $ 229.73 09/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFLUKE TEST MODULES - THERMOCOUPLE, IMMERSION TEMPERATURE, TEMPERATURE AND HUMIDITY THERMOMETER.UTILITIES/FILTRATION USA BLUE BOOK $ 60.60 09/16/2013 65075 MEDICAL & LAB SUPPLIES PH 4.0 BUFFER FOR PH, DIGITAL TIMER.UTILITIES/FILTRATION MCCANN WAUCONDA $ 258.19 09/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSIKA 123 POLYMER FORTIFIED CEMENT MIX, MORTAR MIX, AND #5 REBAR (200').UTILITIES/FILTRATION WW GRAINGER $ 240.62 09/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCFL LAMPS, INTERMATIC TIMER, 1/2" ELECTRIC CONNECTORS, EYE HOOK, PHONE, AND PVC PIPE ADAPTERS.UTILITIES/FILTRATION FISHER SCI ATL $ 58.01 09/18/2013 65075 MEDICAL & LAB SUPPLIES EXTRA LOUD DIGITAL TIMER, EDTA FOR HARDNESS ANALYSIS.UTILITIES/FILTRATION FISHER SCI ATL $ 47.52 09/19/2013 65075 MEDICAL & LAB SUPPLIES SULFURIC ACID FOR ALKALINITY ANALYSIS.UTILITIES/FILTRATION WYNRIGHT CORPORATIO $ 450.00 09/20/2013 62245 OTHER EQ MAINTSPLIT - OSHA CRANE INSPECTION - CHLORINE PROJECT (50%)UTILITIES/FILTRATION WYNRIGHT CORPORATIO $ 450.00 09/20/2013 62245 OTHER EQ MAINTSPLIT - OSHA CRANE INSPECTION - HIGH LIFT & LOW LIFT PUMPS (50%)UTILITIES/FILTRATION CINTAS CORP # 060A $ 52.40 09/23/2013 62245 OTHER EQ MAINTFILTRATION DIVISION FIRST AID CABINET SUPPLIES.UTILITIES/FILTRATION COLUMBIA PIPE & SUPPLY $ 635.68 09/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSPLIT - DISTRIBUTION DIVISION - GALVANIZED PIPE AND COUPLINGS FOR B-BOX EXTENSIONS (51.03%)UTILITIES/FILTRATION COLUMBIA PIPE & SUPPLY $ 610.08 09/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSPLIT - FILTRATION DIVISION - PIPING, BALL VALVES, AND THREADED REDI-ROD. (48.97%)November 11, 2013Page 25 of 2766 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONUTILITIES/FILTRATION MSC $ 159.85 09/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCONCRETE ANCHORS.UTILITIES/FILTRATION STEINER ELEC ELK GROVE $ 230.80 09/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALGALVANIZED HEAVY-WALL CONDUIT.UTILITIES/FILTRATION RADWELL INTERNATIONAL $ 27.51 09/27/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPUSH-BUTTONS FOR THE CHEMICAL FEEDERS.UTILITIES/FILTRATION HILTI INC $ 219.83 09/30/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALANCHOR RODS, AND ANCHOR SETTING EPOXY KITS. SALES TAX REFUND IS EXPECTED ON OCTOBER STATEMENT.UTILITIES/PUMPINGWORKINGPERSONSSTORE CO $ 88.00 09/02/2013 65020 CLOTHINGWINTER WORK CLOTHES.UTILITIES/PUMPINGUS PLASTICS/NEATLY SMA $ 158.66 09/02/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTRA VINEGAR JUGS FOR THE CHLORINE ANALYZERS.UTILITIES/PUMPINGPUMP WORLD $ 207.39 09/04/2013 65702 WATER GENERAL PLANT PUMP FOR AUXILIARY WATER TANK FOR WATER TRAILER.UTILITIES/PUMPINGWORKINGPERSONSSTORE CO $ 48.00 09/05/2013 65020 CLOTHINGWINTER WORK SHIRT.UTILITIES/PUMPINGPLASTIC-MART $ 427.27 09/05/2013 65702 WATER GENERAL PLANT AUXILIARY WATER TANK FOR USE WITH WATER TRAILER.UTILITIES/PUMPINGBATTERY MART.COM $ 55.69 09/05/2013 65702 WATER GENERAL PLANTBATTERY BOX AND CHARGER FOR THE AUXILIARY WATER TANK FOR USE WITH WATER TRAILER.UTILITIES/PUMPINGWW GRAINGER $ 19.98 09/06/2013 65702 WATER GENERAL PLANT PIPE FITTING FOR THE AUXILIARY WATER TANK FOR USE WITH WATER TRAILER.UTILITIES/PUMPINGWW GRAINGER $ 207.21 09/06/2013 65702 WATER GENERAL PLANTHOSE ADAPTERS FOR THE AUXILIARY WATER TANK FOR USE WITH WATER TRAILER.UTILITIES/PUMPINGMCMASTER-CARR $ 905.89 09/06/2013 65702 WATER GENERAL PLANT POLYCARBONATE HOUSINGS FOR SECURITY CAMERAS.UTILITIES/PUMPINGWW GRAINGER $ 15.30 09/06/2013 65702 WATER GENERAL PLANT VALVES FOR THE AUXILIARY WATER TANK FOR USE WITH WATER TRAILER.UTILITIES/PUMPINGSECURITY EQUIPMENT SUP $ 984.84 09/09/2013 65702 WATER GENERAL PLANT CAT 5WIRE FOR SECURITY CAMERAS.UTILITIES/PUMPINGSOLIDSIGNAL.COM $ 11.89 09/09/2013 65702 WATER GENERAL PLANT ANTENNA ADAPTER FOR BDA.UTILITIES/PUMPINGWW GRAINGER $ 363.92 09/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCHECK AND GATE VALVES FOR THE HIGH LIFT SUMP PUMPS.UTILITIES/PUMPINGWWW.NEWEGG.COM $ 340.41 09/10/2013 65702 WATER GENERAL PLANT POE INJECTORS FOR SECURITY CAMERAS.UTILITIES/PUMPINGSTANDARD PIPE $ 68.00 09/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTOILET DISPLAY FOR THE GREEN LIVING FESTIVAL.UTILITIES/PUMPINGUSA BLUE BOOK $ 595.08 09/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFIRE HOSE FOR WELL CLEANING.UTILITIES/PUMPINGMCMASTER-CARR $ 593.69 09/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSE PARTS FOR BI-ANNUAL WELL CLEANING.UTILITIES/PUMPINGLBA TECHNOLOGY INC $ 155.00 09/19/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSCALIBRATE RF DETECTOR.UTILITIES/PUMPINGR. M. YOUNG COMPANY $ 504.64 09/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPART FOR THE NEW WIND DIRECTION METER.UTILITIES/PUMPINGGFS MKTPLC #1915 $ 224.10 09/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALVINEGAR FOR CHLORINE ANALYZERS.UTILITIES/PUMPINGALLIED ELECTRONICS INC $ 139.08 09/27/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPHASE INDICATORS FOR SUBMERSIBLE PUMPS.UTILITIES/PUMPINGR M YOUNG COMPANY $ 1,284.04 09/27/2013 65702 WATER GENERAL PLANT HEAVY DUTY WIND MONITOR.UTILITIES/SEWERUS SAWS $ 803.21 09/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMANHOLE COVER LIFTING DEVICE.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 608.52 09/09/2013 65085 MINOR EQUIP & TOOLSMISCELLANEOUS TOOLS.November 11, 2013Page 26 of 2767 of 575 Bank of America Credit Card Statement for the Period ending September 30, 2013REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONUTILITIES/SEWERAMAZON.COM $ 497.35 09/09/2013 65085 MINOR EQUIP & TOOLSPIPE WRENCHES.UTILITIES/SEWERAMAZON.COM $ 394.24 09/10/2013 65085 MINOR EQUIP & TOOLSPIPE WRENCHES.UTILITIES/SEWERAMAZON.COM $ 28.95 09/17/2013 65085 MINOR EQUIP & TOOLSBROOM.UTILITIES/SEWERAMAZON.COM $ 28.95 09/17/2013 65085 MINOR EQUIP & TOOLSBROOM.UTILITIES/SEWERAMAZON.COM $ 28.95 09/17/2013 65085 MINOR EQUIP & TOOLSBROOM.UTILITIES/SEWERAMAZON.COM $ 28.95 09/17/2013 65085 MINOR EQUIP & TOOLSBROOM.UTILITIES/SEWERAMAZON.COM $ 28.95 09/17/2013 65085 MINOR EQUIP & TOOLSBROOM.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 453.71 09/18/2013 65085 MINOR EQUIP & TOOLSMISCELLANEOUS TOOLS.UTILITIES/SEWERAMAZON.COM $ 94.84 09/18/2013 65085 MINOR EQUIP & TOOLSSHOVELS.UTILITIES/SEWERWATER PRODUCTS $ 272.37 09/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSRUBBER COUPLINGS.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 134.05 09/30/2013 65085 MINOR EQUIP & TOOLSSHOVELS.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 168.00 09/30/2013 65702 WATER GENERAL PLANT FREEZER TO STORE ICE FOR THE WATER TRAILER AT EVENTS. $ 134,448.07 SEPTEMBER STATEMENT TOTALNovember 11, 2013Page 27 of 2768 of 575 For City Council Meeting of November 11, 2013 Item A3.1 Business of the City by Motion: Approval of Update and Optimization of Accela (PAL) Software For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Mark Muenzer, Director of Community Development Maleka Sumar, Management Analyst Subject: Approval of Update and Optimization of Accela (PAL) Software Date: November 11, 2013 Recommended Action Staff recommends that City Council authorize the City Manager to execute an agreement with our existing vendor Accela Inc. (2633 Camino Ramon, San Ramon, CA) for an update and optimization of the City’s Accela Automation software system (PAL - Permits and Licensing), in the amount not to exceed $57,152. Funding Source This upgrade will be provided by the Computer Licensing and Support Account 1932.62340. This expense will exceed the budget in this account, however the Administrative Services Department will remain under budget. Upgrade funding amounts to 3.5% of the total cost of the purchase price ($1,600,000) of the Accela software. The City is also taking advantage of 289 paid service hours that are owed to the City. Summary Accela Inc. is a leading government software provider which provides city-wide support services for the City’s permitting and licensing system. This software tracks all activities related to permits and licenses across multiple departments (i.e. Community Development, Health, Public Works, Fire and Liquor Licensing). Both Building and Health Inspectors use mobile devices in the field to efficiently perform and record results of the inspections using this system. The Accela system has been updated over the course of several years to offer additional features, improvements and additional functionality to its clients. This includes user-friendly functionality, easier script and report writing capability and efficient use inside the office and in the field. Since the first implementation of the software in 2007, the needs and demands of the PAL software has increased across all departments that issue permits and licenses. At Memorandum 69 of 575 the same time, necessity for an update and optimization has become crucial to meet these demands. Besides regular minimum maintenance and version upgrades, no comprehensive needs analysis or update has occurred since inception. Accela typically requires one to two dedicated employees for daily updates, support and training of department users. However, within the last seven years, the City has lost key staff members that supported the software. As a result we now recommend this upgrade to address the issues that typically would have been done by staff. Earlier this year, a staff committee was established which consisted of PAL users from each department that uses the software on a daily basis to brainstorm and recommend solutions. Subsequently, the City’s Accela representative and technical consultant were invited to evaluate and analyze staff concerns, technical challenges and the need for additional support. As a result, Accela presented a comprehensive proposal to correct those issues. The initial quote to implement the proposal amounted to approximately $450,000. The City does not have the resources to execute a proposal of this caliber. Therefore, City staff requested Accela to reevaluate the proposal and limit its scope to items of immediate need. Enclosed, please find a revised proposal from Accela, Inc. in the amount of $57,152 which will addresses the following concerns: 1. Optimize workflow for the Public Works Department 2. Implement the latest building codes and relevant guidesheets in PAL (adopted by City Council on 10/28/13) for the Community Development Department 3. Implement the auto assignment and calendar feature for the Community Development Department 4. Property Maintenance Module - Configuration and optimization for the Health Department 5. Additional record type configuration and optimization of workflow for the Fire Department 6. Provide 7 days of onsite training for all department users and managers Alternatives: There are no practical and immediate alternatives to this proposal. Attachments: Accela Update and Optimization Proposal Page 2 70 of 575 Page 1 of 4 October 28, 2013 Evanston, IL 2100 Ridge Ave Suite 4801 Evanston IL USA 60201 RE: Quote Number: Q-00837-1 Evanston, IL. Optimization Project 2013 Attached please find a quote for the services you requested. Please refer to the Notes section for detailed information regarding this quote. It includes information on submitting a purchase order, payment terms, cost for on-site assistance, hardware, or other equipment, and requirements for developing a final Statement of Work. If you have any questions regarding this estimate, please feel free to contact me at (630) 418-7282 or via e-mail at jyezza@accela.com Regards, John Yezza Sr. Account Manager Accela, Inc. 71 of 575 Page 2 of 4 Quote Number: Q-00837-1 Date: October 28, 2013 Quote Type: Quote, Valid Until: February 28, 2014, Evanston, IL Department Hours Cost Description Public Works 8 $ 1,480 Optimize Workflow - The workflow will employ a scripted base approach that would allow them to shortcut the departmental reviews and automatically set the due dates of records based upon the result of the task just prior to beginning the parallel tasks. This could be employed on both spots of the workflow that require the due date to be set for multiple parallel tasks and eliminate the need for manual updates. Licensing Included Included Included in Training – Focus on Reports Building 94.3 $ 17,610 Optimize ICC Codes and Inspection Scheduling – • Guide Sheets – Will be implemented based on ICC Building Codes and Auto Added to the correct inspection types. • Implement Auto Assignment – The auto assignment feature of Accela Automation is partially configured; the Parcels have districts associated to them. The following tasks need to be completed in order to use the auto assignment. o Implement a more robust inspection list of disciplines based upon what inspections an inspector is licensed to perform o Assign the proper inspection district areas to inspectors o Assign the disciplines to the inspections o Configure the inspection to auto assign • Implement Inspection Calendar – By leveraging the inspection calendars it would further allow the auto assignment functionality to more actually assign inspections Health 170.2 $ 31,738 Property Maintenance Configuration • This process should be analyzed and implemented using Accela Automation, and Accela Inspector App. This would require an Application and Renewal Record along with a Renewal Batch process. • Inspection Results – EMSE Scripting should be developed to run and store the Food Establishment Inspection Report to the Inspection Documents upon Inspection Result Submit After. This report should also be visible and searchable on Accela Citizen Access. Fire 57.5 $ 10,738 Geothermal Record Type Configuration/Workflow • Geo-Thermal Permitting Process – This process should be analyzed and implemented by Accela Services and Evanston Staff during the Administration Training that is to be provided. • Workflow - The City would like to add some security 72 of 575 Page 3 of 4 measures to enforce this review to stop downstream problems from occurring. We would recommend the development of scripting based on conditions documented in ASI fields on the Permit to force the fire review to be “Required” and also employ the use of Workflow Task Security to prevent other departments from updating the Fire Department Review Task Status. Training 56 $ 10,360 Department, Reporting, and Administration Training Total Hours 386 $ 71,926 Services and PM rate @185hr and Oversight at @225hr Paid Hours (289) ($ 53,557) 185Hr Credit Total Services $ 18,369 Total Amount for Services after Credit for 386 Hours Travel/Expenses $ 23,325 45 Days Onsite Payment Description Payment Amount Retention Payment Due upon Receipt of Signed Contract Amount due from original Accela Automation Upgrade Open Project $ 6,000 Retention Payment Due upon Expiration of 289 Hours Amount due from original Accela Citizen Access Open Project $ 9,458 Total Services Amount $ 18,369 Travel/Expenses Billed as Incurred – Estimated 45 Days Onsite $ 23,325 73 of 575 Page 4 of 4 NOTES: Services Only This quote is valid until February 28, 2014. After this date, all prices are subject to change. This quote supersedes any previous written or verbal estimate for Install or Professional services. In order to procure the above-mentioned services, please sign below submit a purchase order with the following information: 1. Signature of authorized personnel (if there is a signature line on the purchase order) 2. Estimate Number 3. Date In order to expedite the process, please submit authorization via e-mail to contractsadmin@accela.com and also fax to the Attn. of Contracts Administration at (925) 407-2722. Please note that if faxing a purchase order, submit the front page of the original purchase order in the mail to Attn: Contracts Administration, Accela, Inc. 2633 Camino Ramon, Suite 500, Bishop Ranch 3, San Ramon, CA 94583. Professional Services fees are billable based upon mutually agreed terms and condition of the Statement of Work (SOW). Travel time and expenses will be billed as incurred. Travel time will be billed at the rate stated in the SOW. Billing terms for professional services, travel time and expenses are Net 30, unless otherwise agreed upon in the SOW. Payment obligations hereunder are non-cancelable and any sums when paid shall be non- refundable. Agency will be responsible for payment or reimbursement to Accela, Inc. of any and all federal, state, provincial and local taxes and duties that are applicable, except those based on Accela’s net income. If Agency is exempt from certain taxes, Agency will provide Accela with an appropriate certificate of exemption. These costs do not include hardware or equipment. Please contact your selected hardware vendor for additional hardware or software costs. The pricing set forth herein reflects information generally known to Accela, supplied to Accela by client, and based on Accela’s interpretation of the work to be performed. Further information gathered through detailed investigation and configuration analysis by Accela is required before a final Statement of Work and pricing can be mutually agreed upon. Alternate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. Signature_____________________________________ Date_______________ Name________________________________________ Title________________________ 74 of 575 For City Council meeting of November 11, 2013 Item A3.2 Business of the City by Motion: Automotive Oils Contract Extension For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Fleet Manager Subject: Contract Extension for Automotive Oils, Anti-Freeze & Lubricants Date: October 31, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an a one- year contract extension with Palatine Oil Company (900 National, Schaumburg, IL 60090) for the purchase of automotive oils, anti-freeze and lubricants in the amount of $60,000. Funding Source: Funding is provided by the Fleet Fund Petroleum Products Account 7710.65035. Funding will be split between FY2013 ($5,000) and FY2014 ($55,000). Background: In October 2012, staff solicited bids for the purchase of automotive oils, anti-freeze and lubricants. The proposed contract was for a one-year period with the right to extend the contract for up to three (3), one-year periods. This is the first one-year contract extension. Summary: Based on a review of current bulk pricing structures Palatine Oil’s record as the lowest responsive and responsible vendor, staff recommends a contract extension to Palatine Oil for an additional one-year period from 11/1/13 through 10/31/14 in the amount of $60,000. Palatine Oil Company has provided very good material and exceptional services to the City of Evanston. There are no Evanston based businesses that provide cost effective bulk Automotive Oils & Lubricants. Memorandum 75 of 575 For City Council meeting of November 11, 2013 Item A3.3 Business of the City by Motion: Snow Towing Contracts For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons – Assistant City Manager/Treasurer Suzette Robinson – Director of Public Works Tammi Turner – Purchasing Manager Subject: Snow Towing Operations Date: November 11, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed $75,000. (Various towing companies – see attached list.) Funding Source: Funding for snow towing contractors is provided by the Snow and Ice Control General Fund Account #2680.62451. The estimated total for the 2013-2014 snow season is in an amount not to exceed $75,000. Summary: The City of Evanston operates under two potential snow emergency situations during the months of December through March. Depending on the amount of snow received either a snow route parking ban or a snow emergency can be declared. During these times the City will plow snow routes during the night and residential streets during the day. As a part of this snow removal plan cars that do not follow the parking regulations that govern the two types of snow removal emergencies are towed in an effort to remove snow from the City’s streets. In most instances, cars are towed to cleared streets in order to expedite snow removal operations. Once the streets are cleared the cars are returned to the original location and are assessed a towing fee. The City utilizes independent towing contractors to assist with towing operations during declared snow emergencies to relocate or impound vehicles at the direction of the Evanston Police Department and to provide towing assistance to City-owned and Memorandum 76 of 575 operated equipment, as well as contractor, equipment engaged in various aspects of the snow removal operations. The City of Evanston tickets as well as tows during snow events: Ordinance 92-O-13 amending Sub-section 10-11-17(C) of the City Code, to increase fines for Snow Emergency Parking Violations was approved at the October 28 Council meeting. Based on City Council direction snow route parking ban violation fines stayed the same; snow emergencies vehicles relocated and snow emergencies not relocated increased. See current ticket fines below. • 2013 – 2014 Snow Season Rates $55 Snow Route Parking ban ticket fines (no change) $150 Snow Emergencies fines (Vehicle towed and returned) $55 Snow Emergencies fines (Vehicle not moved) • 2012 – 2013 Snow Season Rates $55 Snow Route Parking ban ticket fines $105 Snow Emergencies fines (Vehicle towed and returned) $40 Snow Emergencies fines (Vehicle not moved) Snow Routes: North Shore Towing is the vendor currently used by the City for overnight tow operations. They receive their contracted tow fee and storage charges for each vehicle towed. The City does not receive a percentage of the tow. The City receives ticket revenue based on $55.00 per ticket. Last snow season (December 1, 2012— March 31, 2013) staff issued 111 citations, which resulted in potential revenues of $6,105. Snow Emergencies (Vehicle Towed and Returned): The City uses contracted vendors for the operation and does not charge an additional tow fee. Revenue source is based on the number of citations issued at $105.00 each. The snow season of December 1, 2012 — March 31, 2013 staff issued 475 citations, which resulted in potential revenue of $49,875. If same amount of citations issue at $150 each, the revenue would be $71,250. Snow Emergency (Vehicle not moved): These are citations issued by City staff for vehicles not towed during a snow event. Revenue source is based on the number of citations issued at $40.00 each. The snow season of December 1, 2012— March 31, 2013 staff issued 305 citations, which resulted in potential revenue of $12,200. If same amount of citations issue at $55.00 each, the revenue would be $16,775. Bid Details The City’s Purchasing Department solicits signed contracts and accepts the first twenty- five (25) vehicles. Contractors agree to an hourly fixed rate of $80.00 for the equipment and driver and a $450 per truck (3 truck limit per contractor) retainer to be paid by the City in three monthly installments. The retainer is paid to contractors regardless of whether snow emergencies are declared. Contractors must provide all labor and 77 of 575 equipment necessary to perform the required services. In an effort to increase the participation of Evanston Contractors in the Cities snow towing program the specifications give Evanston companies priority as long as they responded before the deadline. As a result, three (3) Evanston towing companies were placed on retainer, which is consistent with last year participation of Evanston towing companies. All trucks on retainer are required to respond within four (4) hours of the first call by the City and are to remain available until released. Vendors are guaranteed a minimum of six (6) hours of work per vehicle at the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) hour guarantee unless otherwise agreed to by the City and the vendor. All trucks placed on retainer by the City of Evanston must be available until April 30, 2014. A Certificate of Insurance, naming the City of Evanston as an additional insured and demonstrating liability protection in the amount of $100,000/$300,000 and property damage coverage of a minimum of $50,000, is required to be provided by all contractors wishing to participate in the program. Attachments List of Towing Companies Sample Contract for Services 78 of 575 OrderRec'dCompany NameNo. of TrucksGuaranteedAddressCity St ZipPhoneContactEmailIns. Cert. Exp. Date16North Shore Towing1 2527 Oakton St.EvanstonIL 60202Day: 708-508-1963Night, Sat., Sun.:847-864-2828Alan Warnockbcole@northshore-inc.com3/30/201417Monarca Towing Services1 2006 Dobson St.EvanstonIL 60202Day, Night, Sat., Sun.:773-544-4748Victormonarcatowingservice@yahoo.com9/30/201418Emergency Road Service, Inc.1 1033 Dodge Ave.EvanstonIL 60202Day, Night, Sat., Sun.:847-733-1234Carlos or GinaERSTowing@sbcglobal.net10/27/20131G-J Towing1 7421 N. Claremont Ave. Chicago IL 60645Day, Night, Sat. & Sun.:773-895-9159 (cell)Jose QuetellGandJTowing@Gmail.com12/6/20132Ulric Recovery, Inc.1 223 North Wolf Rd. Wheeling IL 60090Day, Night, Sat. & Sun.:773-552-0052Tony Medynskyj1/1/20143Francisco DeJesus DBA Ponch Towing1 2024 N. Cicero Ave. Chicago IL 60639Day, Night, Sat.:773-742-5689Sun.: 773-865-5689Francisco DeJesusLuz DeJesusLDeJesus3600@att.net8/17/20144Mobile Transport, LLC3 2019 W. Rascher Ave. Chicago IL 60625Day, Night, Sat. & Sun.:847-208-8668William Nestosnestosfamily@comcast.net12/31/20135S & L Towing, Inc.2 6621 W. 89th Pl. Oaklawn IL 60453Day, Night, Sat. & Sun.:708-415-1414Sam Jadrawiejadrawi@yahoo.com12/31/20136Auto Recovery & Towing Division1 6601 W. Henderson Chicago IL 60634Day, Night, Sat. & Sun.:773-885-4519Daniel OrtizITowUToo@gmail.com6/26/20147Auto Carrier Express, Inc. DBA Ace3 9624 S. Cicero, #122 Oak Lawn IL 60453Day, Night, Sat. & Sun.:312-296-5323Ead Haleem (Ed)AutoCarrierExpress@gmail.com12/31/20138Freedom Towing, Inc.2 16464 118th Pl. Orland Park IL 60467Day, Night, Sat. & Sun.:708-257-2916Isa RafatiFreedomTowingInc@gmail.com10/18/20149WWF Towing1 3615 N. Oriole Chicago IL 60634Day, Night, Sat. & Sun.:312-550-2312Jimmie1/1/201410Alert Towing, Inc.1 841 N. Tripp St. Chicago IL 60651Day, Night, Sat. & Sun.:773-227-1843773-540-3359Mose ButtsMary ButtsAlert841@att.net1/4/201411TBone Towing1 7437 W. Grace Chicago IL 60634Day, Night, Sat. & Sun.:773-406-1095Timothy HayesTBoneTowing@yahoo.com10/4/201412Alpha Carier Experts, Inc.3 11665 S. Laporte Alsip IL 60803Day: 708-845-6885Night: 708-422-5144Sat.: 708-845-6885Sun.:708-422-5144Jehad Haleem (Jay)Acetowman1@gmail.com6/7/201413Louie's Towing1 3920 S. Home Stickney IL 60402Day, Night, Sat. & Sun.:773-885-4519773-742-5689773-457-5100708-369-6715DannyPonchVictorDiana9/24/201414Vic's Towing Company (One truck on retainer)1 9420 Byron St.Schiller Park IL60176Day, Night, Sat. & Sun.:773-406-1956KarenVTC249@att.net4/20/2014Total Trucks Guaranteedand will be held on retainer:252013 - 2014 Snow Towing Contractor List Retainer - The following list of trucks are guaranteed and will be held on retainer10/24/2013Page 1 of 279 of 575 2013 - 2014 Snow Towing Contractor List Order Rec'd.CompanyNameNo. ofTruckswhich maybe utilizedAddressCity St ZipPhoneContact EmailIns. Cert.Exp. Date18Emergency Road Service, Inc.1 1033 Dodge Ave.EvanstonIL 60202Day, Night, Sat. & Sun.:847-733-1234Carlos or GinaERSTowing@sbcglobal.net10/27/20134Mobile Transport, LLC1 2019 W. Rascher Ave. Chicago IL 60625Day, Night, Sat. & Sun.:847-208-8668William Nestosnestosfamily@comcast.net12/31/201312Alpha Carier Experts, Inc.1 11665 S. Laporte Alsip IL 60803Day: 708-845-6885Night: 708-422-5144Sat.: 708-845-6885Sun.:708-422-5144Jehad Haleem (Jay)Acetowman1@gmail.com6/7/201414Vic's Towing Company (One truck - as needed basis/ not on retainer)1 9420 Byron St.Schiller Park IL60176Day, Night, Sat. & Sun.:773-406-1956KarenVTC249@att.net4/20/201415Atlas Towing1 5046 N. Mozart St. Chicago IL 60625Day: 773-406-7272Night, Sat., Sun.:773-406-7272773-271-0836Gus PeroulasCudaKos@gmail.com12/5/201319C's Towing Service, Inc.2 426 E. 142nd St. Dolton IL 60419Day: 708-201-9051Night, Sat., Sun.:312-446-9323Dexter Johnsoncstowingsrin@hotmail.com9/18/201420Franks Towing1 7436 N. Clark Chicago IL 60626Day, Night, Sat. & Sun.:773-504-8515Emma JonesFranciscoinesperez2321@gmail.com8/30/2014Total Trucks which may be utilized8The following list of trucks are available on an as needed basis at a rate of $80 per hour DO NOT PLACE THESE TRUCKS ON RETAINER10/24/2013Page 2 of 280 of 575 Page 1 of 2 October 3, 2013 RE: Snow Towing Removal Dear : It is that time of the year again to make plans for emergency snow removal services for the coming winter. A number of independent towing contractors have provided very valuable service in the past years as part of the City of Evanston’s snow removal plan. Please note the following highlights of the attached Agreement and Specifications. 1. The hourly rate per truck is $80.00; 2. A $450.00 per truck *(three (3) truck limit per contractor) retainer will be paid by the City in three (3) monthly installments. The retainer will be paid to contractors even if no snow emergency occurs; 3. The City will tow and plow snow routes at night and side streets during the day; and 4. The City plans to relocate cars to already cleared streets to expedite towing operations and not to tow cars to one location. Please read the Contract and Specifications documents carefully. If you desire to become a towing contractor for the City of Evanston, return all ten (10) pages of the attached 2013/2014 Snow Towing Services contract complete and signed. Please print clearly and complete all required fields on the form. Incomplete forms may be grounds for your submission to be disqualified. WE MUST HAVE THE REQUIRED CERTIFICATE OF INSURANCE IN THE AMOUNTS SPECIFIED, NAMING THE CITY OF EVANSTON AS AN ADDITONAL INSURED at the time the contract documents are submitted. Please make sure the vehicles you list on the insurance certificate match the vehicles listed on the contract document. Be sure to include the vehicle(s) license tag number, year, make and size on your contract as well as on your insurance certificate. Administrative Services/Purchasing 2100 Ridge, Suite 4200 Evanston, Illinois 60201 T 847.866.2935 TTY 847.448.8064 www.cityofevanston.org 81 of 575 Page 2 of 2 You must return the documents to: City of Evanston Lorraine H. Morton Civic Center Purchasing Division, Room 4200 2100 Ridge Avenue Evanston, IL 60201 By no later than 4:00 P.M., Wednesday, October 16, 2013 We can only place the first twenty-five (25) towing vehicles on retainer. Responsive Evanston towing companies that respond by the deadline will be given priority. Contracts will be counter-signed and returned to Contractors for the first twenty-five (25) vehicles. All others, thereafter, cannot be considered for the retainer program, but may be considered for participation, if needed in the program. If you have any questions about the program you may contact me directly at (847) 866-2935. Sincerely, Tammi Turner Purchasing Manager TT/dl Enclosure *Note: In order to give each contractor an opportunity to participate in the program, we are limiting the number of vehicles to three (3) per contractor. 82 of 575 2013/2014 Snow Towing Services Contract Page 1 of 10 INDEPENDENT CONTRACTOR AGREEMENT BETWEEN THE CITY OF EVANSTON AND This Independent Contractor Agreement (“Contract”) is made and entered into by and between the CITY OF EVANSTON, an Illinois home rule municipal corporation (“City”), and (“Independent Contractor”). The City and the Independent Contractor shall be referred to herein collectively as the “Parties.” WHEREAS, the City desires to employ the services of the Independent Contractor for the purpose of towing vehicles during snow emergencies (the “Project”); and WHEREAS, both the City and the Independent Contractor believe that a written contract is necessary to specifically describe their relationship, to serve as the basis of effective communication between them, and to describe the terms and conditions of contractor services, NOW, THEREFORE, the City and the Independent Contractor agree as follows: 1) Services. The City hereby contracts with the Independent Contractor to perform such functions and services described below in this paragraph. The City recognizes that the method(s) used to perform such services is/are in the discretion of the Independent Contractor. The Independent Contractor’s objectives for the Project are set forth in Appendix A of this Contract, attached hereto and incorporated herein by reference. 2) Term. The City retains the Independent Contractor for the term set forth in Appendix A. Following completion of the Project, this Contract shall terminate. 3) Payment for Services. The City agrees to pay the Independent Contractor for his/her services rendered at a rate set forth in Appendix A, to a total not to exceed any maximum amount set forth in Appendix A. Unless otherwise provided in Appendix A, payment shall be preceded by an invoice from the Independent Contractor and after completion of the Project, which the City shall then pay in accordance with the Local Government Prompt Payment Act, 50 ILCS 505/1 et seq., terms and conditions. 4) Relationship. The Independent Contractor agrees to perform the Services hereunder solely as an Independent Contractor. The Parties to this Contract recognize that this Contract does not create any actual or apparent agency, partnership, or employment relationship between the Parties. The Independent Contractor is not authorized to enter into or commit the City to any agreements, without the prior written consent of the City Manager or his/her designee. The City acknowledges and agrees that the Independent Contractor may have other clients to which he/she performs other services and the Independent Contractor is not exclusively working for the City within the aforementioned Term. 83 of 575 2013/2014 Snow Towing Services Contract Page 2 of 10 5) Benefits. Further, the Independent Contractor shall not be entitled to participate in any of the City’s benefits, including without limitation any health or retirement plans. The Independent Contractor shall not be entitled to any remuneration, benefits, or expenses other than as specifically provided for in this Contract. The City shall not be liable for taxes, Worker's Compensation, unemployment insurance, employers' liability, employer's FICA, social security, withholding tax, or other taxes or withholding for or on behalf of the Independent Contractor in performing Services under this Contract. All such costs shall be Independent Contractor's responsibility. 6) Indemnification. The Independent Contractor hereby fully releases and discharges the City, its officers, elected officials, agents, attorneys, contractors, and employees from any and all claims from injuries, including death, damages or loss, which may arise or which may be alleged to have arisen out of, or in connection with this Contract. The Independent Contractor agrees to indemnify the City from all judgments, payments, damages and claims relating to the performance of this Contract, including all costs, expenses and attorneys’ fees incurred by these Parties in defending against such claims, unless it is the result of willful misconduct on part of the City. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Independent Contractor shall be liable for the reasonable costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. 7) Proprietary Rights. In connection with the performance of Project hereunder, the Independent Contractor may be exposed to confidential and proprietary information of the City, whether or not so identified. The Independent Contractor acknowledges that he/she has no right to or interest in any and all of his/her work product produced, resulting from the services performed hereunder. Said work product shall remain the property of the City following the termination of this Contract. 8) Default. Unless otherwise specified in Appendix A, this Contract may be terminated: by either Party upon fifteen (15) days prior written notice if the other Party breaches or is in default of any obligation hereunder and such default has not been cured within such fifteen (15) day period. 9) Assignment. The Parties acknowledge and agree that this Contract cannot be assigned or transferred without the prior written consent of the other Party. 10) Notices. Notices pursuant to this Contract shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed to either Party as follows: 84 of 575 2013/2014 Snow Towing Services Contract Page 3 of 10 City: City of Evanston ATTN: Purchasing Manager Suite 4200 2100 Ridge Avenue Evanston, Illinois 60201 Independent Contractor: Company or Individual’s Name Address E-mail Address Telephone # Alternatively, notices required pursuant to this Contract may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 11) General Provisions. (a) The text herein and any attached appendices/exhibits shall constitute the entire agreement between the Parties. Any amendments or modifications to this Contract shall be in writing and bear the signatures of the duly authorized representatives of the Parties. (b) If any provision, or any portion thereof, contained in this Contract is held unconstitutional, invalid or unenforceable, the remainder of this Contract, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. (c) The laws of the State of Illinois shall govern the construction, validity, performance, and enforcement of this Contract. Venue as to any action shall be the Circuit Court of Cook County. 85 of 575 2013/2014 Snow Towing Services Contract Page 4 of 10 IN WITNESS WHEREOF, the Parties have caused this Contract to be signed and executed on the latter of the dates below. CITY OF EVANSTON INDEPENDENT CONTRACTOR By: _______________________ By: _______________________ Name: Name: Title: Title: Date: Date: 86 of 575 2013/2014 Snow Towing Services Contract Page 5 of 10 APPENDIX A Contract Specifications 87 of 575 2013/2014 Snow Towing Services Contract Page 6 of 10 (APPENDIX A) SNOW TOWING SPECIFICATIONS PURPOSE: To provide towing services during periods of declared snow emergencies; to relocate or impound vehicles at the direction of the Evanston Police Department; to provide towing assistance to City-owned and operated, as well as contractor, equipment engaged in various aspects of the snow removal operations. SNOW REMOVAL PROGRAM: After two inches (2”) of snow has fallen in the City of Evanston, the City may declare a snow route parking ban, and after four inches (4”) or more of snow has fallen, the City may declare a snow emergency and tow and relocate illegally parked cars to facilitate plowing. The City will tow and plow (1) SNOW ROUTES AT NIGHT from 2 AM to 6 AM and (2) Residential Streets during the day from 9 AM to 9 PM. During a snow emergency, towing operators will relocate illegally parked vehicles to an adjacent, already-cleared street as directed by the Evanston Police Department. Some cars may be taken to a secured lot, also as directed by the Evanston Police Department. EQUIPMENT REQUIREMENTS: Vendor must provide towing trucks not smaller than 1/2 ton chassis equipped with: at least one roof-mounted, amber, rotating warning light; full snow chains on the rear axle(s) or all-wheel drive; and non-abrasive lifting harness. Trucks must be equipped with "Wheel Lift" devices for the relocation of vehicles. The City reserves the right to examine each unit for safety and operating equipment prior to acceptance. INSURANCE REQUIREMENTS: Vendors are required to provide Certificates of Insurance* naming the City of Evanston as an additional insured and demonstrating liability protection in the amount of $100,000/$300,000 and property damage coverage of a minimum of $50,000. The City of Evanston will hold the vendor harmless from claims arising from ordered towing, removals or winchouts, provided that proper connecting methods are used and intentional misconduct, willful and wanton conduct, recklessness, and negligence in operation are not apparent (*Applications will not be accepted without current certificate). Vendor may be required to carry a City employee as a passenger in each vehicle to provide communication and report information. As an independent contractor for the City of Evanston, the Vendor recognizes and acknowledges that there are certain risks of physical injury and agrees to assume the 88 of 575 2013/2014 Snow Towing Services Contract Page 7 of 10 full risk of any injuries, including death, damages, or loss which may be sustained as a result of work performed for the City of Evanston. The Vendor hereby fully releases and discharges the City of Evanston, its officers, agents, servants, and employees from any and all claims from injuries, including death, damages or loss which they may have or which may accrue to the Vendor arising out of work performed for the City of Evanston. The Vendor further agrees to indemnify and hold harmless and defend the City of Evanston, its officers, agents, servants, and employees from any and all claims resulting from injuries, including death, damages and losses sustained by the Vendor and arising out of, in connection with, or in any way associated with the work performed for the City of Evanston. RETAINER - GUARANTEED RESPONSE: A retainer of $450.00 will be paid for each tow truck the vendor guarantees for City use during snow emergencies (less than or equal to three (3) trucks per vendor). Trucks on retainer must respond within four (4) hours of the first call by the City and remain available until released. A truck on retainer that does not respond within four (4) hours may cause the City to seek redress for damages due to breach of contract unless the vendor provides an acceptable substitute truck. Failure to provide any acceptable truck within four (4) hours is a material breach of this contract and the City will have the right to immediately and unilaterally terminate this contract and not pay any subsequent and/or outstanding retainer installments. The retainer will be paid in three (3) installments of $90.00 on or about December 1, 2013, $150.00 on or about January 22, 2014, and $210.00 on or about March 13, 2014 (No installment will be paid until after the Vendor returns an executed agreement with a proper certificate of insurance). The retainer will be paid, even if a snow emergency is never declared, pursuant to an executed agreement with proper certificate of insurance. The City intends to place no more than twenty-five (25) tow trucks on retainer. Vendors who meet all requirements and submit certificates of insurance and a signed agreement will be accepted on a first-come, first-serve basis. Responsive Evanston towing companies who respond by the submittal deadline will be given priority. Towing companies, who are not on retainer, may choose to provide trucks during a snow tow operation at the same hourly rate and minimum time guarantee, their information will be kept on a separate list for participation during a snow tow operation. 89 of 575 2013/2014 Snow Towing Services Contract Page 8 of 10 HOURLY RATES AND GUARANTEED MINIMUM: The fixed rate for equipment and driver is $80.00 per hour. Vendors will be guaranteed a minimum of six (6) hours of work per vehicle upon the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) - hour guarantee unless otherwise agreed to by the City and the vendor. The hourly rate and minimum time guarantee is paid over and above the retainer. SUBCONTRACTORS: Vendor may not subcontract equipment without first obtaining written permission from the City and only after providing proof of insurance as specified in this Agreement. DRIVERS OF ALL VENDOR VEHICLES ARE REQUIRED TO BE PROPERLY LICENSED AND TRAINED BY THE VENDOR OR OTHER QUALIFIED PERSON BEFORE OPERATING TOW VEHICLES FOR THE CITY OF EVANSTON. CONTRACT TERM: The Trucks placed on retainer by the City of Evanston must be available until April 30, 2014 in accordance with the terms and conditions of this specification. 90 of 575 2013/2014 Snow Towing Services Contract Page 9 of 10 AGREEMENT: In accordance with the above specifications, I hereby guarantee that ________________ (number of truck(s)) will respond when called by the City, and I accept the retainer, hourly rate, and minimum work times as consideration for that guarantee. The tow trucks covered by retainer are listed below. I have also listed other trucks which may substitute for those on retainer or be used in addition to those on retainer. (Utilization will be at the discretion of the City of Evanston) *Note: Maximum of three (3) trucks per contractor. VEHICLES GUARANTEED BY RETAINER: Year Make Size License Tag Number OTHER VEHICLES WHICH MAY BE UTILIZED: Year Make Size License Tag Number EMERGENCY CONTACT NUMBERS Time Telephone Contact Person Day: __________________ __________________ Nights: __________________ __________________ Saturday: __________________ __________________ Sunday: __________________ __________________ 91 of 575 2013/2014 Snow Towing Services Contract Page 10 of 10 COMPANY MAILING ADDRESS: Firm Name: __________________________________ Street Address: __________________________________ City, State, Zip: __________________________________ Attention: __________________________________ Email Address: __________________________________ ADDITIONAL INFORMATION ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 92 of 575 Revised September 30, 2013 VENDOR REGISTRATION FORM Initial Name/Address Change Add Commodities Delete Commodities General Information: Company Name: Mailing Address (Street, City, State, Zip Code): Mailing Address for payments if different from above: Telephone Number (please include area code): Fax Number (please include area code): E-mail: Web Address: Type of Firm Manufacturer Distributor Service: ____________ Other: __________ Organizational Information: Type of Ownership: Sole Proprietor Partnership Corporation FEIN or Social Security Number: President/Owner/Partner: Secretary: Treasurer: Bidding/Quote Contact (Name and Title): Telephone Number (please include area code): Person authorized to sign bids, offers and contracts (Name and title): Telephone Number (please include area code): Person to contact regarding invoice payment issues (Name and title): Telephone Number (please include area code): General Business Information: SEE ATTACHED SHEET FOR COMMODITY CODES (MAXIMUM OF TWO CODES WILL BE ACCEPTED) 1. 2. Purchasing Manager 2100 Ridge Ave., Ste. 4200 Evanston, IL 60201-2716 (847) 866-2935 (847) 448-8128 (FAX) E-mail: purchasing@cityofevanston.org Please fill out if you are a first time participant, or if your information has changed. 93 of 575 Revised September 30, 2013 2 Customer/Client References: Company Contact Phone Number Date of Service (month/year) Company Contact Phone Number Date of Service (month/year) Company Contact Phone Number Date of Service (month/year) Minority/Women or other business information: Please indicate the status of the owning and/or controlling Interest(s) of this firm: (Check all that apply) Small Business Women African American Hispanic American Asian American Other: ______________________________ Please indicate those agencies that have certified your firm and include copies of the most recent certification letter (s): City of Chicago IL Dept. of Transportation Women’s Business Development Center Chicago Minority Business Development Council State of IL Central Management Services Small Business Administration Chicago Transit Authority Pace Metra Is the City of Evanston the primary location of your business activities? Yes No Additional Information: Type of work normally contracted by your firm: Size of jobs your firm is most interested in: $ (minimum) $ (maximum) Would your firm be willing to hire MBE/WBE subcontractors? Yes No If no, please explain: ___________________________________________________________________________________ Has your firm ever submitted a proposal/bid to the City of Evanston? Yes No Has your firm been a successful bidder/proposer with the City of Evanston? Yes No If yes, please indicate the month and year of the most recent date of service:______________________ I certify that the information supplied herein (including) all attached pages is correct and that neither the applicant nor any person (or concern) in connection with the applicant as principal or officer, so far as is known, is now debarred or otherwise declared ineligible by any public agency from bidding for materials, supplies, or service to any agency thereof. FOR OFFICE USE Vendor Number: ____________________ Vendor Code: ____________________ Date Received: ___________________ Status Code: ____________________ Signature of owner or authorized designee: Name and Title (Please print or type): City of Evanston Contact Name: Denise Losczyk, Purchasing Clerk 94 of 575 Revised September 30, 2013 3 AFFIDAVIT OF M/W/EBE STATUS I am ________________________ of _____________________, and have authority to execute this affidavit on behalf of this firm. I ____________________________________________do (Name of Affiant) hereby certify that: 1. This firm is a (Check one Only ;) Minority Business Enterprise (MBE) A firm that is at least 51% owned, managed and controlled by a Minority. Women’s Business Enterprise (WBE) A firm that is at least 51% owned, managed and controlled by a Woman. Evanston Business Enterprise (EBE) A firm that is located within the Corporate boundaries of the City of Evanston and provides a commercially useful function. 2. COPIES OF ALL MBE, WBE OR DBE CERTIFICATIONS HAVE BEEN ATTACHED. 3. The following information will be provided upon written request, through the Prime Contractor or, if no Prime, directly to the City of Evanston. a) Actual work performed on any project and the payment thereof; and, b) Any proposal changes, in the status of the firm, which would render this affidavit null and void. c) Further verification of the indicated status Signature: _______________________________ Date:_________________________ Corporate Seal (where appropriate) This instrument was acknowledged before me this __________ day of _________________, By _____________________________ as President (or other authorized officer) of _____________________________________ (Firm Name) _____________________________________________ (Notary Public Signature) Commission Expires: ___________________________________ Notary Seal 95 of 575 Revised September 30, 2013 4 City of Evanston -- Supplier Commodity Codes Code Description 01 ADMINISTRATIVE & FINANCIAL 02 SOFTWARE 03 COMPUTERS, RELATED SUPPLIES 04 HARDWARE, RELATED EQUIPMENT 05 BUILDING 06 INFORMATION SYSTEMS 07 COMMUNICATION 08 PARK EQUIPMENT, SUPPLIES 09 FOOD & EQUIPMENT 10 FURNISHINGS 11 JANITORIAL AND CLEANING 12 AUTOMOTIIVE PRODUCTS, VEHICLES 13 ROAD EQUIPMENT & MATERIAL 14 PROJECT MANAGEMENT 15 CONSTRUCTION MANAGEMENT 16 MAINTAIN AND REPAIR EQUIPMENT 17 GENERAL CONTRACTOR 18 MISCELLANEOUS COMMODITIES 19 OFFICE SUPPLIES, RELATED ITEMS 20 PAPER, PRINTING SUPPLIES 21 ARCHITECT (LANDSCAPE) 22 ARCHITECT (GENERAL) 23 PUBLIC WORKS, PARK EQUIPMENT 24 SAFETY & PROTECTION EQUIPMENT 25 PROFESSIONAL CONSULTING 26 ENGINEERING CONSULTING 27 PUBLIC WORKS EQUIPMENT 28 ELECTRICAL, ENGINEERING,HVAC 29 LEAD ABATEMENT, SERVICES 30 WATER AND SEWER TREATMENT 31 SPORTING ATHLETIC AND OTHER 32 TEMPORARY SERVICES 34 ARTS, THEATER AND MUSIC 96 of 575 For City Council Meeting of November 11, 2013 Item A4 Ordinance 100-O-13: Collection of Unpaid Fines For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees and Costs for the Collection of Unpaid Fines Date: September 24, 2013 Recommended Action: The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 100-O-13. Funding Source: N/A Discussion: Ordinance 100-O-13 enacts a new City Code Section 1-4-7 and amends City Code Subsection 11-2-2-(A) to specifically provide for the imposition of costs and attorney’s fees incurred in the course of collecting parking fines left unpaid for more than 35 days. In 2012, the City Council authorized assessment of collection fees against delinquent parking ticket recipients. Ordinance 100-O-13 codifies this approved practice. Legislative History: The Transportation/Parking Committee recommended approval of Ordinance 100-O-13 during its October 23, 2013 meeting. Alternatives: n/a --------------------------------------------------------------------- Attached: Ordinance 100-O-13 October 23, 2013 Transportation/Parking Committee Draft Minutes Memorandum 97 of 575 9/24/2013 100100100100----OOOO----13131313 AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Amending Provisions of the City Code Related toAmending Provisions of the City Code Related toAmending Provisions of the City Code Related toAmending Provisions of the City Code Related to Fees Fees Fees Fees and Costs and Costs and Costs and Costs for for for for the Collection of the Collection of the Collection of the Collection of Unpaid FinesUnpaid FinesUnpaid FinesUnpaid Fines NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 1, Chapter 4 of the Evanston City Code of 2012, as amended, “General Penalty,” is hereby further amended by the enactment of a new Section 7 thereof, to read as follows: 1-4-7: COLLECTION COSTS; ATTORNEY’S FEES: In addition to any other late penalty, interest, or other types of charges or costs provided for in this Code: (A) Any person who fails to pay any debt due and owing the City that is a result of that person's default in the payment of a fine or any installment of a fine, shall be liable for any costs and attorney's fees incurred by the City in the collection of said debt. (B) The City may charge a debtor specified in Subsection (A) of this Section collection costs and attorney's fees incurred by the City for collection of the fine. Any collection cost and/or attorney's fees billed shall be separately stated and identified in the City’s billings. Any collection cost billed may be either the actual collection costs incurred as a result of the debtor's failure to pay the fine, or a set amount specified in a ruling to be published by the City, based on the average cost incurred by the City in collecting such fines generally. SECTION 2: Subsection 11-2-2-(A) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Violations of Subsection (B) of this Section 11-2-2, regulating the standing and parking of vehicles, the condition and use of vehicle equipment, and the display of wheel tax licenses within the City's borders, shall be civil offenses punishable by the fines and penalties provided for in this Chapter and in Sections 10-3-13, 10-4-18-2, 10-8-10, 10-11-17, and 10-12-3 of this Code, and no criminal penalty, or civil sanction other than that prescribed for the violation in the applicable Section of this Code shall be imposed. The foregoing shall not prohibit the City from charging collection costs and/or attorney’s fees to persons in default of such fines. 98 of 575 100-O-13 ~2~ SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 99 of 575 For City Council meeting of November 11, 2013 Item A5 Ordinance 124-O-13: Class M Liquor License for In Grape Company LLC For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Approval of Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In Grape Company LLC Date: October 29, 2013 Recommended Action: Staff recommends City Council adoption of Ordinance 124-O-13. Funding Source: n/a Summary: Ordinance 124-O-13 amends Subsection 3-4-6-(M) of the City Code to increase the number of authorized Class M liquor licenses to one (1), and thereby permit issuance of a liquor license to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201. In Grape Company shareholder/sitemanager Kevin Ball submitted all application materials. Legislative History: At the September 12, 2013 Liquor Control Review Board meeting, the Board reviewed the Liquor License application for In Grape Company, and recommended issuance upon approval of a new liquor license class. On October 28, 2013, a new liquor license class M was approved by Council, via ordinance 108-O-13, taking effect January 1, 2014. This ordinance will issue the first Class M license to In Grape Company. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 124-O-13 Application Minutes of the September 12, 2013 Liquor Control Review Board meeting Memorandum 100 of 575 10/29/2013 124-O-13 AN ORDINANCE Amending City Code Subsection 3-4-6-(M) to Increase the Number of Class M Liquor Licenses from Zero to One (In Grape Company LLC d/b/a In Grape Company) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6-(M) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class M liquor licenses from zero (0) to one (1), to read as follows: (M) CLASS M licenses, which shall authorize the off premises sale, packaging of orders and delivery of original, factory sealed packages of wine for consumption. The applicant for such license shall pay an initial fee of five thousand dollars ($5,000.00) and thereafter an annual fee of five thousand one hundred sixty dollars ($5,160.00). 1. A licensee under this Class M may deliver wine that is sold to retail customers in this state. All deliveries must be made only to a person which is at least 21 years of age. The deliveries must be made for personal use and not for resale purposes. A licensee may sell and deliver wine to a retail customer in the licensee’s licensed premises. 2. It shall be unlawful for a Class M licensee to sell or deliver wine from a premises that is mobile. It shall be unlawful for a class M licensee to sell a single container of wine unless the container is greater than or equal to sixteen (16) fluid ounces or four hundred seventy-three thousandths liter (0.473l). 3. The sale of wine at retail pursuant to the Class M license may begin after 8:00 a.m., Monday through Sunday. Wine shall not be sold after the hour of 12:00 midnight on any day. 4. Any deliveries of wine to a retail customer by the licensee or a carrier used by the licensee shall only be made after verifying by inspecting government issued photo identification that the recipient is at least 21 years of age, obtaining the signature of the recipient of the wine upon 101 of 575 124-O-13 ~2~ delivery, and determining that the recipient is not visibly intoxicated at the time of delivery. If a licensee uses a carrier service for delivery, that licensee shall be liable for any violation of this subsection. The total number of Class M licenses in effect at any one (1) time shall not exceed one (1) zero (0). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect as of January 1, 2014. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 102 of 575 103 of 575 104 of 575 105 of 575 106 of 575 Corporation name:7.iJ t7l?ff .11 I.J.£doing business as:In <?~Corrpanj) ~~~~~ Chy ofEvanston" Cityof Evanston Liquor License Application AFFIDAVIT State of Ilk()ot's County of Cool< ) )SS ) The undersigned hereby makes application for a Class,>'.liquor license.1/we swear (or affirm) that I / we will not violate any of the ordinances of the City of Evanston or laws of the State of Illinois or the laws of the United States of America in the conduct of the place of business described herein; that I have read and understand Title 3,Chapter 4 of the Evanston City Code; and that the statements contained in this application are true and correct. (seal) Signature of Applicant Subscribed and sworn10 before me this .2JL day of_ITw-?-\-,r'--!.\--,-\_~__-.J'20~ ~=-5== Notary Public Officii'Seal Meivil Calioonia Olivares Notary Public State of Illinois My Commission Expires 1211112013 Rev.04/05/2013 Application for a Liquor License 5107 of 575 108 of 575 109 of 575 110 of 575 111 of 575 112 of 575 113 of 575 114 of 575 115 of 575 116 of 575 117 of 575 118 of 575 119 of 575 120 of 575 121 of 575 122 of 575 123 of 575 124 of 575 Page 1 of 4 MEETING MINUTES Liquor Control Board Thursday, September 12, 2013 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Byron Wilson Members Absent: Dick Peach, Dave Skrodzki Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Zubin Kammula (Flat Top Grill); Brian Lobenstein (Flat Top Grill); Harlan Powell (Starbucks); Paul Groshko (Starbucks); Christine Karasek (Starbucks); Jose Leon (Starbucks); Kevin Ball (In Grape Company); Robert Weber (In Grape Company) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS FT Acquisitions, Inc. d/b/a Flat Top Grill, 707 Church Street, Evanston, IL 60201: Zubin Kammula , attorney for Flat Top Grill, spoke in support of Flat Top Grill’s request for consideration of application for issuance of a Class B (Core Area Restaurant: Beer/Wine only) liquor license. Mr. Kammula explained that his client, FT Acquisition, has purchased the Flat Top Grill franchise as part of a bankruptcy acquisition. They are seeking a new liquor license issued under the new corporate name. He stressed that no operational changes will occur and the restaurant will retain the same menu and management. The Mayor inquired if all employees have BASSET training, Mr. Kammula replied, “yes”. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Kammula’s request. No concerns were voiced. The board recommended issuing a Class B Liquor License to be introduced at the City Council meeting on September 23, 2013. Coffee house Holdings, Inc. d/b/a Starbucks Coffee #243, 1734 Sherman Ave., Evanston, IL 60201: Harlan Powell, attorney for Starbucks, spoke in support Starbuck’s request for consideration of application for issuance of a Class B (Core Area Restaurant: Beer/Wine only) liquor license. Mr. Powell explained that serving beer and wine is a new concept that Starbucks is introducing in limited markets. They are trying to attract the same current demographic and extend their interest in visiting Starbucks into the 125 of 575 Page 2 of 4 evening hours by offering beer and wine, along with small plate food selections. They hope to offer locally sourced craft beers and three to four different wine selections. Alcohol will be served by the glass and limited to one sale per customer order. Mr. Powell stressed that Starbucks plans to remain primarily a coffee company and service of alcohol is sought as an added convenience. He estimated alcoholic beverage sales to account for no more than 3-4% of overall store sales. Roll out of alcohol service at other Starbucks has run smoothly and without controversy. Starbucks is taking the introduction of alcohol slowly with plans to hone the process as it develops. Mayor Tisdahl asked for confirmation that Starbucks is seeking a liquor license for the one location at 1734 Sherman. Mr. Powell and Mr. Groshko (Regional Director) confirmed that is the case. Marion Macbeth asked if customers would be limited to one glass of beer or wine. Mr. Powell said no and clarified the ordering process. A customer is only allowed to order one alcoholic drink at a time. Marion Macbeth expressed concern over Starbucks’ proximity to Northwestern University and the college students possibly taking advantage of the service of alcohol. Mr. Groshko stressed that anyone who appears to be under the age of Forty (40) years old will be asked to present I.D. and it is a one beverage per customer per order policy. Starbucks runs a similar concept near Depaul University in Lincoln Park Chicago and it does not appear that Starbucks is a location the students are interested in drinking alcohol at. The environment and business model is not conducive to bar-like college student drinking. He also stressed the Starbucks model to interact more with customers. Byron Wilson inquired about carry-outs and which type of vessels beer and wine will be served in. Mr. Groshko stressed that patrons would not be allowed to carry out alcohol and that alcoholic beverages will be served in glass vessels. Byron Wilson expressed concern that one might pour an alcoholic beverage into an empty coffee carry-out container. Mr. Groshko conceded that anything is possible and that Starbucks will maintain strict vigilance to make sure incidents like that do not occur. All employees responsible for any aspect of alcohol service will be Twenty (21) years or older and have BASSET training. Furthermore, Starbucks has a comprehensive training guide developed to encourage responsible alcohol service. Mr. Groshko is confident that Starbucks will be able to serve alcohol responsibly. Mr. Groshko opened the first Illinois store to serve alcohol in Schaumburg a little over a year ago. The BASSET training has been very effective in teaching staff what to look out for. With regards to carry-out, there have been no reported issues at any of the locations across the country which includes Portland, Seattle, Atlanta and L.A. He also reported that evening customers tend to buy more food than alcohol. Alcohol service allows expansion of the business beyond early morning and afternoon into the early evenings. Mayor Tisdahl requested a six (6) month progress report on the percentage of sales attributable to alcohol and food. Jose Leon (Store manager) explained that Starbucks has daily interactions with Evanston and Northwestern police. The store location experiences a lot of local Evanston police presence. Jose explained that a lot of the Starbucks training includes tips on how to spot an unruly customer and how that customer’s negative behavior leads to a poor experience for the rest of the patrons. Starbucks does not want the behavior of one to ruin the experience for all. Grant Farrar brought up an issue with the definition of restaurant for purposes of class B licenses. The definition specifically states food service offered by “coffee shops” do es 126 of 575 Page 3 of 4 not satisfy the food requirements for class B licenses. Mr. Farrar recommended the definition of restaurant food service be amended to remove reference to the term “coffee shop”. He proposed introduction of this amendment at the same time approval of the license is sought. The Local Liquor Control Commissioner asked the members if there were any concerns over Starbucks’ request. No concerns were voiced. The board recommended amending the definition and issuing a Class B Liquor License to be introduced at the City Council meeting October 14, 2013. OLD BUSINESS In Grape Company LLC d/b/a/ In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201: Continued discussion and consideration of application for issuance of a Class Y (Retail Wine Sales) liquor license. Robert Weber, attorney for In Grape Co., spoke in support of its application for a Class Y liquor license. Mr. Weber summarized the store concept as one in which the sales would originate from the Evanston store but the marketing and events would take place in the homes of customers. Guests at in-home events can express interest in purchasing wine but the actual orders of wine would get processed on-premise through the Evanston store. Purchases would get delivered by the operator from the store to the purchaser. Mr. Weber summarized that the issue encountered at the prior meeting was that the In Grape Co. model does not fit exactly into the Class Y license format. Mr. Weber submitted for the Board’s review examples of ordinances and statutes from other jurisdictions to which In Grape Co.’s business model do es conform. Mayor Tisdahl asked if the other Class Y license holders were invited to this meeting. Theresa Whittington confirmed that she did extend an invitation to all three (3) license holders to attend the meeting; none of them were in attendance. Kevin Ball (Owner) clarified that all events taking place in a customer’s home will take place after the purchase of wine from his store. Marion Macbeth asked if consultations outside of Evanston would cause him any problems with licensing. Mr. Weber clarified that the purchasing transaction will take place in Evanston through the store. Any subsequent tasting parties or events will take place using wine that has already been purchased by the consumer. If others in attendance at the event are interested in purchasing any of the wines, they will have to place an order at a later date through a store transaction. Grant Farrar referenced the proposed language submitted by Mr. Weber and feels some of that language is relevant and can be used in drafting a new liquor class to accommodate this business model. The Local Liquor Control Commissioner asked the members if there were any concerns over In Grape Company’s request. No further concerns were voiced. The board recommended creating and issuing a new liquor class and license to be introduced at the City Council meeting October 14, 2013. FOR DISCUSSION 127 of 575 Page 4 of 4 Illinois Liquor Commission’s Home Brewer’s Special Event Permit: Theresa Whittington brought to the Board’s attention a new liquor license class issued by the State of Illinois for homebrewer’s who wish to hold exhibition, demonstration, competition, tasting or sampling events at a location other than a retail licensed premise or private home. A requisite of the State license is explicit approval from the local liquor commissioner. Theresa Whittington asked the Board if there was interest at this time in creating a local liquor license to accommodate any future requests. Mayor Tisdahl expressed concern over purity and heath standards of homebrews. She asked if anyone has requested such a license. Theresa Whittington replied that, to date, no one has requested such a license. It was the general consensus of the Board that they do not wish to create a homebrewer’s license class and that the matter would get reviewed more closely should any specific requests be submitted in the future. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:43 a.m., September 12, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 128 of 575 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Division Manager Subject: Howard/Hartrey TIF District – Introduction of the Amendment Date: November 5, 2013 Recommended Action: Staff recommends City Council: 1) Adopt ordinance 120-O-13 amending the Tax Increment Redevelopment Plan and Redevelopment Project for the Howard/Hartrey Redevelopment Project Area (“TIF Plan”); 2) Adopt ordinance 121-O-13 designating the First Amendment to the Howard/Hartrey Redevelopment Project Area (“TIF District”); and 3) Adopt ordinance 122-O-13 confirming tax increment allocation financing for the first amendment to the Howard/Hartrey Redevelopment Project Area for costs as set forth in the TIF Plan. This action is required to amend the Howard/Hartrey TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. Background It is proposed that the Howard/Hartrey Tax Increment Financing (TIF) district be expanded to include property associated with the street address 222 Hartrey Avenue (“the amendment area”), immediately north of the existing TIF district (PIN 10-25-104- 014-0000 and 10-25-104-015-0000). This property includes a nearly 100,000 square foot vacant building on a site that is slightly greater than six acres. As discussed in the attached draft Redevelopment Plan, the geographic expansion of a TIF district provides a tool for both the City and property owners within the district to redevelop and improve key vacant parcels, invest in deteriorating infrastructure and ensure that the shopping center maintains a competitive advantage in the market place. The Howard/Hartrey TIF district was established in 1992. The district was established after the southwest portion of Evanston saw a number of long-time industrial users leave the older industrial facilities for newer facilities outside of Evanston. Originally the property contained a demolished Rust-Oleum Corporation facility and a partially vacant Bell & Howell facility. At the time of original designation, the Redevelopment Plan identified retail/commercial development for the property within the TIF district. This Memorandum For City Council meeting of November 11, 2013 Items A6, A7, A8 Ordinances 120-O-13, 121-O-13, and 122-O-13 Amending the Howard/Hartrey Tax Increment Finance District For Introduction & Action 129 of 575 proved successful, because today the TIF district is home to a shopping center with long-time tenants Target, OfficeMax, Best Buy, and Jewel-Osco and their associated parking lots. The two general goals for this redevelopment plan included: 1) Strengthening Evanston’s Economic position, thus improving the quality of life provided through services and personal prosperity of residents. 2) Provide and maintain an attractive community that creates a positive public image and encourages individuals, families, and businesses to locate and remain within the community. During the 1992 designation, the area was found to meet the qualifications of a “blighted area”. Findings included age, obsolescence, excessive vacancies, lack of ventilation, light or sanitary facilities, deleterious land use or layout, inadequate utilities, depreciation of physical maintenance, and lack of community planning. This TIF district will expire in tax year 2015, with final collection of incremental taxes in tax year 2016. According to the FY2013 adopted budget, the TIF had a beginning fund balance of $4,202,932 and a projected ending fund balance of $1,547,921. The TIF had an expected revenue generation of $1,110,000. Expenditures included $720,611 in total bond payments, $1,000,000 in distribution for the declared surplus, and 1,900,000 in capital improvements and other expenses. Summary of Designation Process: The process to expand the physical boundary of a TIF district is considered a major amendment to a TIF District and as such requires the same public process to amend the boundary as it does to create a new TIF district. Additionally, since this TIF was created in 1992, the amended document reflects inclusion of updated state statute language as it relates to application of TIF eligibility factors, eligible expenses, and budget. As part of the process to amend the TIF boundary to include the proposed amendment area, TIF Consultants, Kane McKenna and Associates (KMA), first evaluated the site against the state statute to determine if it meets the criteria for inclusion in a TIF district. It was determined that this property met the standards for qualifying for inclusion in a TIF district as a “conservation area”. A conservation area is an area that is not blighted but exhibits potential risks of becoming blighted. KMA found the following factors present: 1) Excessive Vacancies: The proposed expanded boundary includes property at 222 Hartrey Avenue that has remained physically vacant for nearly 10 years. 2) Lagging Equalized Assessed (EAV) Value: The equalized assessed value of the amendment area has shown declines for three of the past five years (years 2009, 2010, and 2011) as compared to the balance of the City of Evanston’s EAV. 3) Deterioration: The building located at 222 Hartrey Avenue within the amendment area shows signs of physical deterioration due to years of deferred maintenance. The associated parking lot to the west of the building also shows signs of cracking and deterioration. 130 of 575 4) Deleterious Layout: KMA determined that the ingress and egress of the property as challenging and confusing. The navigation around a church to the site also creates challenges. 5) Obsolescence: Obsolescence is the state of falling into disuse or structures that are “ill- suited” for original use. KMA determined that the amendment area features both economic and functional obsolescence since the equalized assessed value of the property has been reduced dramatically over the years. Additionally it was determined that the property is functionally obsolescent. The age of the building coupled with the current vacancy of the property has mean that the building has not evolved to meet current commercial and industrial standards. Amendment to the Howard/Hartrey TIF District to include this property will support the redevelopment of the property located at 222 Hartrey Avenue to a use compatible with the surrounding neighborhood and existing land uses. The utilization of TIF to assist in the redevelopment associated with this property is critical to maintaining it as an industrial use. Legislative History: The Economic Development Committee recommended unanimously (8-0) at its August 7, 2013 meeting to support the amendment of the Howard/Hartrey TIF district to include the property at 222 Hartrey Avenue. City Council approved Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”, that initiated the process for amending the Howard/Hartrey TIF District on August 12, 2013. The ordinance was adopted unanimously. The Joint Review Board met on September 12, 2013 and unanimously approved a non- binding recommendation to the City Council to expand the Howard/Hartrey TIF district to include the property at 222 Hartrey Avenue. This meeting fulfilled the statutory requirements of informing the taxing bodies of the potential expansion of the district. A Public Hearing was held on October 28, 2013 at City Council in conformance with the requirements of the TIF Act. Attachments: - Ordinances 120-O-13, 121-O-13, and 122-O-13 - Amendment Document for Howard/Hartrey TIF - Original Howard/Hartrey TIF Document (included as exhibit to Amendment Document) - Resolution from Joint Review Board 131 of 575 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manger Johanna Nyden, Economic Development Division Manager Subject: Ordinance 120-O-13, Amending the Tax Increment Redevelopment Plan and Redevelopment Project for the Howard/Hartrey Redevelopment Project Area (“TIF Plan”) Date: November 5, 2013 Recommended Action: Staff recommends City Council adopt ordinance 120-O-13 amending a Tax Increment Redevelopment Plan and Redevelopment Project for the Howard Hartrey Redevelopment Project Area (“TIF Plan”). This document provides the eligibility report for the designation of the district. The Plan also provides required documentation articulating state statute requirements for how funds can be lawfully spent. The adoption of this ordinance is required to amend the Howard/Hartrey TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. Memorandum For City Council meeting of November 11, 2013 ItemA6 Ordinance 120-O-13 Amending the Howard/Hartrey Tax Increment Finance District For Introduction & Action 132 of 575 10/25/2013 120-O-13 AN ORDINANCE Amending a Tax Increment Redevelopment Plan and Redevelopment Project for the Howard Hartrey Redevelopment Project Area WHEREAS, it is desirable and in the best interest of the citizens of the City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax increment allocation financing pursuant to the Tax Increment Allocation Redevelopment Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”), for a proposed First Amendment to the Howard Hartrey redevelopment plan and redevelopment project (the “Plan” and “Project”) within the municipal boundaries of the City within a proposed amended redevelopment project area (the “Area”) described in Section 1A of this Ordinance, which Area constitutes in the aggregate more than one and one-half (1.5) acres; and WHEREAS, pursuant to Section 11-74.4-5 of the Act, the Mayor and City Council of the City (the “Corporate Authorities”) called a public hearing relative to the amended Plan and Project and the amendment of the Area under the Act for October 28, 2013; and WHEREAS, due notice with respect to such hearing was given pursuant to Section 11-74.4-5 of the Act, said notice being given to taxing districts and to the Department of Commerce and Economic Opportunity of the State of Illinois by certified mail on or about August 21, 2013, by publication on October 3, 2013, and October 10, 2013, and by certified mail to taxpayers within the Area on or about October 10, 2013; and 133 of 575 120-O-13 2 WHEREAS, the City has heretofore convened a joint review board as required by and in all respects in compliance with the provisions of the Act; and WHEREAS, the Corporate Authorities have reviewed the information concerning such factors presented at the public hearing and have reviewed other studies and are generally informed of the conditions in the amended Area that could cause the Area to be a “conservation area” as defined in the Act; and WHEREAS, the Corporate Authorities have reviewed the conditions pertaining to lack of private investment in the amended Area to determine whether private development would take place in the amended Area as a whole without the adoption of the proposed Plan; and WHEREAS, the Corporate Authorities have reviewed the conditions pertaining to real property in the amended Area to determine whether contiguous parcels of real property and improvements thereon in the amended Area would be substantially benefited by the proposed Project improvements; and WHEREAS, the Corporate Authorities have reviewed the proposed amendments to the Plan and Project and also the existing comprehensive plan for development of the City as a whole to determine whether the amended Plan and Project conform to the comprehensive plan of the City, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Findings. The Corporate Authorities hereby make the following findings: A. The amended Area is legally described in Exhibit A attached hereto and incorporated herein as if set out in full by this reference. The general street 134 of 575 120-O-13 3 location for the amended Area is described in Exhibit B attached hereto and incorporated herein as if set out in full by this reference. The map of the amended Area is depicted on Exhibit C attached hereto and incorporated herein as if set out in full by this reference. B. There exist conditions that cause the amended Area to be subject to designation as a redevelopment project area under the Act and to be classified as a conservation area as defined in Section 11-74.4-3(b) of the Act. C. The amended Area on the whole has not been subject to growth and development through investment by private enterprise and would not be reasonably anticipated to be developed without the adoption of the Plan. D. The amended Plan and Project conform to the comprehensive plan for the development of the City as a whole, as reflected in the City’s zoning map. E. As set forth in the amended Plan it is anticipated that all obligations incurred to finance redevelopment project costs, if any, as defined in the Plan shall be retired within twenty-three (23) years after the Area is designated. F. The parcels of real property in the amended Area are contiguous, and only those contiguous parcels of real property and improvements thereon that will be substantially benefited by the proposed Project improvements are included in the amended Area. SECTION 2: Amended Plan and Project Approved. That the amended Plan and Project, which were the subject matter of the public hearing held on October 28, 2013, are hereby adopted and approved. A copy of the amended Plan and Project is set forth in Exhibit D attached hereto and incorporated herein as if set out in full by this reference. SECTION 3: Invalidity of Any Section. That if any section, paragraph, or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Ordinance. 135 of 575 120-O-13 4 SECTION 4: Incorporation. The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and courts of the State of Illinois. SECTION 5: Superseder and Effective Date. All ordinances, resolutions, motions, or orders in conflict herewith are hereby repealed to the extent of such conflict, and this Ordinance shall be in full force and effect immediately upon its passage by the Corporate Authorities and approval as provided by law. AYES NAYS ABSENT Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 136 of 575 120-O-13 5 EXHIBIT A Legal Description THAT PART OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER; THENCE NORTHERLY ALONG THE WEST LINE OF SAID NORTHWEST QUARTER TO THE NORTHWEST CORNER OF LOT 9 IN HOWARD-HARTREY SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 1, 1993 AS DOCUMENT NO. 93696916; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 2 IN BRUMMEL PLACE SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT NO. 16650663; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE EASTERLY ALONG THE NORTH LINE OF SAID BRUMMEL SUBDIVISION AND ALONG THE EASTERLY EXTENSION THEREOF TO A POINT ON THE EAST LINE OF THE WEST HALF OF SAID NORTHWEST QUARTER; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF THE CHICAGO NORTH SHORE AND MILWAUKEE RAILROAD; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARTREY AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER OF SECTION 25; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE POINT OF BEGINNING. 137 of 575 120-O-13 6 EXHIBIT B General Street Location The proposed amendments to the Howard Hartrey Redevelopment Project Area consist primarily of vacant industrial property located to the north of the existing Howard Hartrey Redevelopment Project Area (and north of Brummel Place/Shure Drive) bounded by the shopping center and Howard Street on the south, Hartrey Avenue to the east, and the rail right of way to the north. The “Vineyard” property located to the west of the former Shure facility is not included. 138 of 575 120-O-13 7 EXHIBIT C Map of Amended Redevelopment Project Area 139 of 575 120-O-13 8 EXHIBIT D First Amendment to the Redevelopment Plan and Project 140 of 575 120-O-13 9 Alderman ______________ moved and Alderman ________________ seconded the motion that said ordinance as presented and read by the City Clerk be adopted. After a full discussion thereof including a public recital of the nature of the matter being considered and such other information as would inform the public of the nature of the business being conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt said ordinance as read. Upon the roll being called, the following Alderman voted AYE: ______________ ______________________________________________________________________ ______________________________________________________________________ The following Alderman voted NAY: ___________________________________ ______________________________________________________________________ Whereupon the Mayor declared the motion carried and said ordinance adopted, approved and signed the same in open meeting and directed the City Clerk to record the same in full in the records of the Mayor and City Council of the City of Evanston, Cook County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ____________________________ City Clerk 141 of 575 120-O-13 10 MINUTES of a public meeting of the Mayor and City Council of the City of Evanston, Cook County, Illinois, held at the Evanston Civic Center, Evanston, Illinois, in said City at ___ o’clock P.M., on the __ day of ____________, 2013. * * * The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon roll call, the following answered present: ____________, the Mayor, and Alderman: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ The following Aldermen were absent: ______________________________________________________________________ Alderman ____________________ presented and the City Manager explained an ordinance, which was laid in words and figures before the Mayor and Alderman as follows: 142 of 575 120-O-13 11 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF ORDINANCE AND MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the Mayor and City Council of the City (the “Corporate Authorities”). I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Corporate Authorities held on the __ day of _________, 2013, insofar as same relates to the adoption of an ordinance entitled: AN ORDINANCE of the City of Evanston, Cook County, Illinois, Amending a Tax Increment Redevelopment Plan and Redevelopment Project for the Howard Hartrey Redevelopment Project Area. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Corporate Authorities at least 48 hours in advance of the holding of said meeting; that said agenda described or made specific reference to said ordinance; that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Corporate Authorities. IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City, this __ day of _________, 2013. ____________________________ City Clerk (SEAL) 143 of 575 2255 2135216 2125228 2485 101 2145227 2141213221382126212221252119109 21402142213 213721352131213621292127212421342130213321352119 2118212 2495 2301 2209 225 21322131212321182121232 21442145219 221 233 235 2141213721242289 217 2138214121392130218 220 224 230 2121222 214421282122Br u m m e l S t Dobson S t Ho w ard S t Richmond AveBru mm el P l Hartrey AveHartrey AveProposed Howard and Hartrey TIF Expansion Proposed TIF Addition TIF District #3 Building Sidewalk / Driveway Railroad Bridge Outline Street Alley Parking Lot Park Water City of Evanston 7/25/2013 PropHowardHartreyTIFExpansion.mxd0 100 200 30050 Feet This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.144 of 575 CITY OF EVANSTON TIF REDEVELOPMENT PLAN HOWARD-HARTREY TIF DISTRICT 1st AMENDMENT “Redevelopment plan" means the comprehensive program of the municipality for development or redevelopment intended by the payment of redevelopment project costs to reduce or eliminate those conditions the existence of which qualified the redevelopment project area as a "blighted area" or "conservation area" or combination thereof or "industrial park conservation area," and thereby to enhance the tax bases of the taxing districts which extend into the redevelopment project area as set for in the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-3, et. seq., as amended. Prepared for: City of Evanston, Illinois Prepared Jointly by: Kane, McKenna and Associates, Inc. and The City of Evanston Original TIF Plan – March 1992 Draft 1st Amendment – July 2013 DRAFT DATED 7/30/13 145 of 575 CITY OF EVANSTON TIF REDEVELOPMENT PLAN HOWARD-HARTREY TIF DISTRICT– 1ST AMENDMENT TABLE OF CONTENTS SECTION TITLE PAGE I. Introduction 1 II. The Proposed TIF District, as Amended 3 III. Amendments to TIF Plan 4 Appendix 1 Original TIF Plan Appendix 2 TIF District Maps as Amended Appendix 3 Legal Description for TIF District as Amended Appendix 4 TIF Qualification Report for Amendment Area 146 of 575 City of Evanston - Howard Hartrey TIF Page 1 I. INTRODUCTION In 1992, the City of Evanston adopted the Howard and Hartrey Redevelopment Plan and Project (the “Original TIF Plan,” contained in Appendix 1). The purpose of this report is to update and amend the Original TIF Plan principally by adding two (2) parcels to the TIF District. A secondary goal is revise the Original TIF Plan to ensure that it complies with statutory changes made to the TIF Act after 1992. The City is pursuing the proposed amendment as part of its strategy to promote the continued revitalization of key under-utilized properties located within the Howard-Hartrey TIF District, as amended. Kane, McKenna and Associates, Inc. (KMA) has been retained by the City of Evanston to assist the City in drafting this amendment to the Plan. Objectives. The City’s general economic development objectives are to enhance residential, commercial, retail, industrial and mixed use opportunities within the City, including the proposed Howard-Hartrey TIF District, as amended. To achieve this overarching objective, the City has issued the following guidelines identified in the 2000 Comprehensive Plan that would apply to the Howard- Hartrey TIF District. (Refer to Exhibit 1 below.) Exhibit 1 Components of Comprehensive Plan Applicable to Howard/Hartrey TIF Comprehensive Plan Objectives Policies/Actions Promote the growth and redevelopment of business, commercial, and industrial areas • Encourage the location of new or expanding businesses in existing commercial and mixed-use locations that would benefit from redevelopment Retain and attract businesses in order to strengthen Evanston's economic base • Support a cooperative marketing effort [with external entities] to attract new businesses to vacant storefronts and commercial spaces Recognize and support the strong role neighborhood business districts play in Evanston's economy and its identity • Protect and enhance the traditional character of neighborhood business districts; carefully examine proposed design changes using the Zoning and Sign Ordinances, and site plan and appearance review • Develop strategies where feasible for addressing parking and circulation concerns of merchants and surrounding residents Support and encourage efforts at employment assistance and linkages • Promote and support job readiness and training programs as well as small business start-up assistance programs Source: City of Evanston Comprehensive General Plan, 2000 147 of 575 City of Evanston - Howard Hartrey TIF Page 2 Given the City's goals as well as the conditions described in this report, the City has made a determination that it is highly desirable to promote the redevelopment of the proposed Howard-Hartrey TIF District, as amended. Without an implementation plan for redevelopment, City officials believe adverse conditions will worsen. The City intends to implement such a plan in order to restore, stabilize, and increase the economic base of the TIF District and provide better roadway and alley access to and within the area. These activities will not only benefit the community as a whole but also generate additional tax revenues to support municipal services. Because of the conditions observed in the Howard-Hartrey TIF District, as amended, and the required coordination for future land uses, the City is favorably disposed toward supporting redevelopment efforts. The City has determined that redevelopment should take place through the benefit and guidance of comprehensive economic planning by the City. Through this coordinated effort, the TIF District is expected to improve and development barriers will be eliminated. The City affirms the following findings: o The TIF District, as amended, on the whole has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of the TIF Redevelopment Plan, as amended; o Redevelopment currently planned for the Howard-Hartrey TIF District, as amended, is feasible only with public financial assistance; and o The TIF Redevelopment Plan, as amended, conforms to the comprehensive plan for the development of the City as a whole, as reflected in the City’s zoning map. By the establishment and utilization of a TIF redevelopment plan, as amended, the City intends to continue efforts to provide the assistance required to eliminate conditions detrimental to successful redevelopment of the TIF District. The use of TIF relies upon induced private redevelopment in the Howard-Hartrey TIF District to create higher real estate values that would otherwise decline without such investment. By so doing, it would result in increased property taxes compared to the previous land use (or lack of use). In this way, the existing tax base for all tax districts would be protected and a portion of future increased taxes pledged to attract the requisite private investment. It is found, and certified by the City, in connection to the process required for the amendment of this Plan and Project pursuant to 65 ILSC Section 5/11- 148 of 575 City of Evanston - Howard Hartrey TIF Page 3 74.4.3(n)(5) of the Act, that this Plan and Project will not result in the displacement of 10 or more inhabited residential units. Therefore, this Plan and Project does not include a housing impact study. If at a later time the City does decide to dislocate more than ten (10) inhabited residential units, this Plan would have to be amended and a housing impact study would be completed. 149 of 575 City of Evanston - Howard Hartrey TIF Page 4 II. THE PROPOSED TIF DISTRICT, AS AMENDED The purpose of this report is to amend the TIF Plan principally by adding two (2) parcels to the TIF District. A secondary goal is to update the TIF Plan to conform to recent statutory changes made to the TIF Act after the Original Plan was put into effect. The TIF District, as amended, is generally located northwest of the intersection of Howard Street and Hartrey Avenue. At the time the Original Plan was adopted in 1992, the area was an obsolete industrial area; subsequent to the adoption of TIF financing, the City facilitated the conversion of the area into a successful retail shopping center. In contrast, the adjacent Amendment Area has remained an obsolete industrial area, and has not been revitalized relying on solely private sector resources. As a result, the City again seeks to use TIF financing to help bring about a similar conversion to a modern use in the Amendment Area. Currently, the TIF District Amendment Area suffers from a variety of economic development impediments, as identified in the TIF Act. As indicated in the original TIF Redevelopment Plan, it suffers from various “conservation area” factors as defined in the TIF Act. Appendix 4 identifies additional redevelopment impediments that limit redevelopment of the Amendment Area. The Original TIF Plan contained in Appendix 1 also provides a boundary map and legal description of the TIF District. 150 of 575 City of Evanston - Howard Hartrey TIF Page 5 III. AMENDMENTS TO THE TIF PLAN In this section, amendments to the Original TIF Plan are presented. For reference, relevant excerpts from the Original TIF Plan are shown, with amendments showing additions and deletions to the original language. Collectively, the amendatory language comprises the “1st Amendment.” Amendment A Page 6 of the Original TIF Plan Ultimately, the implementation of the Redevelopment Plan and Project will benefit the City and all the taxing districts which encompass the RPA in the form of a significantly expanded tax base. It is anticipated that the implementation of this Redevelopment Plan and Project will have a minimal financial impact on most of the affected taxing districts. It is expected that the actions taken by the City to stabilize and encourage growth of its tax base through the implementation of this Redevelopment Plan and Project will have a positive impact on the affected taxing districts. Strategies will be encouraged to promote growth via private investment within the area. Specific objectives are geared to stabilize the RPA’s existing strengths and revitalize the RPA’s redevelopment potential. The City may consider the declaration of sufficient surplus funds (as long as those funds are not already obligated to TIF projects) on an annual basis. Any surplus Special Tax Allocation Funds, to the extent any surplus exists, will be proportionately shared, based on the appropriate tax rates for a given year, with the various taxing districts, including the City, after all TIF-eligible costs either expended or incurred as an obligation by the City have been duly accounted for through administration of the Special Tax Allocation Fund to be established by the City as provided by the Act. Amendment B Page 15 of the Original TIF Plan (1) Professional Service Costs – Costs of studies, surveys, development of plans, and specifications, implementation and administration of the redevelopment plan including but not limited to staff and professional service costs for architectural, engineering, legal, marketing, financial, planning or other special services, provided however that no charges for professional services may be based on a percentage of the tax increment collected; except that on and after November 1, 1999 (the effective date of Public Act 91- 151 of 575 City of Evanston - Howard Hartrey TIF Page 6 478), no contracts for professional services, excluding architectural and engineering services, may be entered into if the terms of the contract extend beyond a period of 3 years. After consultation with the municipality, each tax increment consultant or advisor to a municipality that plans to designate or has designated a redevelopment project area shall inform the municipality in writing of any contracts that the consultant or advisor has entered into with entities or individuals that have received, or are receiving, payments financed by tax increment revenues produced by the redevelopment project area with respect to which the consultant or advisor has performed, or will be performing, service for the municipality. This requirement shall be satisfied by the consultant or advisor before the commencement of services for the municipality and thereafter whenever any other contracts with those individuals or entities are executed by the consultant or advisor; The cost of marketing sites within the redevelopment project area to prospective businesses, developers, and investors; Annual administrative costs shall not include general overhead or administrative costs of the municipality that would still have been incurred by the municipality if the municipality had not designated a redevelopment project area or approved a redevelopment plan; In addition, redevelopment project costs shall not include lobbying expenses; (2) Property Assembly Costs – Property assembly costs including but not limited to acquisition of land and other property, real or personal, or rights or interests therein, demolition of buildings, site preparation, site improvements that serve as an engineered barrier addressing ground level or below ground environmental contamination, including, but not limited to parking lots and other concrete or asphalt barriers, and the clearing and grading of land; (3) Improvements to Public or Private Buildings – Costs of rehabilitation, reconstruction, repair, or remodeling of existing public or private buildings, fixtures, and leasehold improvements; and the cost of replacing an existing public building if pursuant to the implementation of a redevelopment project the existing public building is to be demolished to use the site for private investment or devoted to a different use requiring private investment; including any direct or indirect costs relating to Green Globes or LEED certified construction elements or construction elements with an equivalent certification; (4) Public Works – Costs of the construction of public works or improvements, including any direct or indirect costs relating to Green Globes or LEED certified construction elements or construction elements with an equivalent certification, except that on and after November 1, 1999, redevelopment project costs shall not include the cost of constructing a new municipal public building principally used to provide offices, storage space, or conference facilities or vehicle storage, maintenance, or repair for administrative, public safety, or public works personnel and that is not intended to replace an existing public building as provided under paragraph (3) of subsection (q) of Section 11-74.4-3 unless either (i) the construction of the new municipal building implements a redevelopment project that was included in a redevelopment plan that 152 of 575 City of Evanston - Howard Hartrey TIF Page 7 was adopted by the municipality prior to November 1, 1999 or (ii) the municipality makes a reasonable determination in the redevelopment plan, supported by information that provides the basis for that determination, that the new municipal building is required to meet an increase in the need for public safety purposes anticipated to result from the implementation of the redevelopment plan; (5) Job Training – Costs of job training and retraining projects, including the cost of "welfare to work" programs implemented by businesses located within the redevelopment project area; (6) Financing Costs – Financing costs including but not limited to all necessary and incidental expenses related to the issuance of obligations and which may include payment of interest on any obligations issued pursuant to the Act accruing during the estimated period of construction of any redevelopment project for which such obligations are issued and for a period not exceeding 36 months thereafter and including reasonable reserves related thereto; (7) Capital Costs –All or a portion of a taxing district's capital costs resulting from the redevelopment project necessarily incurred or to be in furtherance of the objectives of the redevelopment plan and project, to the extent the municipality by written agreement accepts and approves the same; (8) School-Related Costs – For redevelopment project areas designated (or redevelopment project areas amended to add or increase the number of tax-increment- financing assisted housing units) on or after November 1, 1999, an elementary, secondary, or unit school district's increased costs attributable to assisted housing units located within the redevelopment project area for which the developer or redeveloper receives financial assistance through an agreement with the municipality or because the municipality incurs the cost of necessary infrastructure improvements within the boundaries of the assisted housing sites necessary for the completion of that housing as authorized by the Act, and which costs shall be paid by the municipality from the Special Tax Allocation Fund when the tax increment revenue is received as a result of the assisted housing units and shall be calculated annually. (89) Relocation Costs – To the extent that a municipality determines that relocation costs shall be paid or is required to make payment of relocation costs by federal or State law or in order to satisfy subparagraph (7) of subsection (n) of the Act; (10) Payment in lieu of taxes; (119) Other Job Training – Costs of job training, retraining, advanced vocational education or career education, including but not limited to courses in occupational, semi-technical or technical fields leading directly to employment, incurred by one or more taxing districts, provided that such costs (i) are related to the establishment and maintenance of additional job training, advanced vocational education or career education programs for persons employed or to be employed by employers located in a redevelopment project area; and (ii) when incurred by a taxing district or taxing 153 of 575 City of Evanston - Howard Hartrey TIF Page 8 districts other than the municipality, are set forth in a written agreement by or among the municipality and the taxing district or taxing districts, which agreement describes the program to be undertaken, including but not limited to the number of employees to be trained, a description of the training and services to be provided, the number and type of positions available or to be available, itemized costs of the program and sources of funds to pay for the same, and the term of the agreement. Such costs include, specifically, the payment by community college districts of costs pursuant to Sections 3- 37, 3-38, 3-40 and 3-40.1 of the Public Community College Act and by school districts of costs pursuant to Sections 10-22.20a and 10-23.3a of The School Code; (1210) Developer Interest Cost – If deemed prudent by the City Council of the City for the redevelopment project, interest costs incurred by the redeveloper related to the construction, renovation or rehabilitation of a redevelopment project provided that: (a) such costs are to be paid directly from the special tax allocation fund established pursuant to the Act; (b) such payments in any one year may not exceed 30% of the annual interest costs incurred by the redeveloper with regard to the redevelopment project during that year; (c) if there are not sufficient funds available in the special tax allocation fund to make the payment then the amounts so due shall accrue and be payable when sufficient funds are available in the special tax allocation fund; (d) the total of such interest payments paid pursuant to the Act may not exceed 30% of the total (i) cost paid or incurred by the redeveloper for the redevelopment project plus (ii) redevelopment project costs excluding any property assembly costs and any relocation costs incurred by a municipality pursuant to the Act; (e) the cost limits set forth in subparagraphs (B) and (D) of paragraph shall be modified for the financing of rehabilitated or new housing units for low-income households and very low-income households, as defined in Section 3 of the Illinois Affordable Housing Act. The percentage of 75% shall be substituted for 30% in subparagraphs (B) and (D). (f) Instead of the eligible costs provided by subparagraphs (B) and (D), as modified by this subparagraph, and notwithstanding any other provisions of the Act to the contrary, the municipality may pay from tax increment revenues up to 50% of the cost of construction of new housing units to be occupied by low- income households and very low-income households as defined in Section 3 of the Illinois Affordable Housing Act. The cost of construction of those units may be derived from the proceeds of bonds issued by the municipality under the Act or other constitutional or statutory authority or from other sources of municipal revenue that may be reimbursed from tax increment revenues or the proceeds of bonds issued to finance the construction of that housing. The eligible costs provided under this subparagraph (F) shall be an eligible cost for the construction, renovation, and rehabilitation of all low and very low-income housing units, as defined in Section 3 of the Illinois Affordable Housing Act, within the redevelopment project area. If the low and very low-income units are part of a residential redevelopment project that includes units not affordable to 154 of 575 City of Evanston - Howard Hartrey TIF Page 9 low and very low-income households, only the low and very low-income units shall be eligible for benefits under subparagraph (F). (11) Payment in lieu of taxes; The TIF Act prohibits certain costs: Unless explicitly stated herein the cost of construction of new privately-owned buildings shall not be an eligible redevelopment project cost. The statute prohibits costs related to retail development that results in the closing of nearby facilities of the same retailers. Specifically, none of the redevelopment project costs enumerated in the Act shall be eligible redevelopment project costs if those costs would provide direct financial support to a retail entity initiating operations in the redevelopment project area while terminating operations at another Illinois location within 10 miles of the redevelopment project area but outside the boundaries of the redevelopment project area municipality. No cost shall be a redevelopment project cost in a redevelopment project area if used to demolish, remove, or substantially modify a historic resource, after August 26, 2008 (the effective date of Public Act 95-934), unless no prudent and feasible alternative exists. "Historic resource" for the purpose of this item means (i) a place or structure that is included or eligible for inclusion on the National Register of Historic Places or (ii) a contributing structure in a district on the National Register of Historic Places. This item (14) does not apply to a place or structure for which demolition, removal, or modification is subject to review by the preservation agency of a Certified Local Government designated as such by the National Park Service of the U.S. Department of the Interior. Amendment C Page 18 of the Original TIF Plan Program Actions/Improvements Estimated Costs Land Acquisition and Assembly Costs including Demolition and Clearance/Site Preparation $7,000,000 11,000,000 Construction of Public Facilities and Buildings, Rehabilitation, and Related Public Improvements Including the Relocation of Existing Utilities and the Provision of Utility Service 100,000 $3,500,000 Environmental Remediation $1,500,000 Utility Improvements Including, But Not Limited to, Water, Storm, Sanitary Sewer, and the Service of Public Facilities 250,000 $1,500,000 Construction and Reconfiguration of Parking Rights-of-Way and Street Improvements/Construction, signalization, Traffic Control, Lighting, Landscaping, Buffering and Streetscaping 500,000 $1,000,000 Interest Costs Pursuant to the Act 100,000 155 of 575 City of Evanston - Howard Hartrey TIF Page 10 $200,000 Planning, Legal, Engineering, Administrative, Annual Reporting, Marketing, and Other Professional Service Costs 250,000 $200,000 Relocation 100,000 $200,000 Job Training 100,000 $200,000 Miscellaneous/Contingencies 100,000 $0 Payments Pursuant to Intergovernmental Agreements $200,000 TOTAL ESTIMATED COSTS $8,500,00,0 $19,500,000 Notes: (1) All project cost estimates are in 20131992 dollars. Costs may be adjusted for inflation per the TIF Act. (2) In addition to the above stated costs, any bonds issued to finance a phase of the Project may include an amount of proceeds sufficient to pay customary and reasonable charges associated with the issuance of such obligations, interest associated with such obligations, and capitalized interest and reasonably required reserves. (3) Adjustments to the estimated line-item costs above are expected. Adjustments may be made in line-items within the total, either increasing or decreasing line-items costs for redevelopment. Each individual project cost will be reevaluated in light of the projected private development and resulting tax revenues as it is considered for public financing under the provisions of the Act. (4) The totals of the line-items set forth above are not intended to place a total limit on the described expenditures, as the specific items listed above are not intended to preclude payment of other eligible redevelopment project costs in connection the redevelopment of the RPA – provided the total amount of payment for eligible redevelopment project costs shall not exceed the overall budget amount outlined above. Amendment D Page 21 of the Original TIF Plan Anticipated Equalized Assessed Valuation Upon completion of the anticipated private development of the RPA by the year 19952015, it is estimated that the equalized assessed valuation of the property within the Redevelopment Project Area will be increased by approximately $25,500,0005,700,000. The estimate assumes a constant Cook County equalization factor (multiplier) of 1.9133 and 1992 dollars. Amendment E Page 24 of the Original TIF Plan This Redevelopment Project and retirement of all obligations to finance redevelopment costs will be completed on or before a date 23 years from the adoption of the ordinance designating the Redevelopment Project Area. Actual construction activities are anticipated to be completed within four (4) years. The actual date for such completion and retirement of obligations shall not be later than December 31 of the year in which the payment to the municipal treasurer pursuant to the Act is to be made with respect to ad valorem taxes levied in the twenty-third calendar year after the ordinance approving the RPA is adopted. 156 of 575 City of Evanston - Howard Hartrey TIF Page 11 Amendment F Appendix A of the Original TIF Plan (Legal Description) The Southwest Quarter of the Northwest Quarter of Section 25, Township 41 North, Range 13, East of the Third Principal Meridian (except the North 150 feet lying West of the East 33 feet thereof) and the West 33 feet of the Southeast Quarter of the Northwest Quarter of said Section 25, (except the North 183 feet thereof) all in Cook County, Illinois, and including the amended legal description attached as Appendix 3. Amendment G Maps 2, 3 and 4 of the Original TIF Plan The TIF District boundary maps, existing land use map, and intended land use map (Maps 2, 3 and 4 of the Original TIF Plan) are replaced by the maps enclosed herein as Appendix 2. 157 of 575 City of Evanston - Howard Hartrey TIF Page 12 Appendix 1 Original TIF Plan 158 of 575 159 of 575 160 of 575 161 of 575 162 of 575 163 of 575 164 of 575 165 of 575 166 of 575 167 of 575 168 of 575 169 of 575 170 of 575 171 of 575 172 of 575 173 of 575 174 of 575 175 of 575 176 of 575 177 of 575 178 of 575 179 of 575 180 of 575 181 of 575 182 of 575 183 of 575 184 of 575 185 of 575 186 of 575 187 of 575 188 of 575 189 of 575 190 of 575 191 of 575 192 of 575 193 of 575 194 of 575 195 of 575 196 of 575 197 of 575 198 of 575 199 of 575 200 of 575 201 of 575 202 of 575 203 of 575 204 of 575 205 of 575 206 of 575 207 of 575 208 of 575 209 of 575 210 of 575 211 of 575 212 of 575 213 of 575 214 of 575 215 of 575 216 of 575 217 of 575 218 of 575 219 of 575 220 of 575 City of Evanston - Howard Hartrey TIF Page 13 Appendix 2 TIF District Maps as Amended 221 of 575 2255 2135216 2125228 2485 101 2145227 2141213221382126212221252119109 21402142213 213721352131213621292127212421342130213321352119 2118212 2495 2301 2209 225 21322131212321182121232 21442145219 221 233 235 2141213721242289 217 2138214121392130218 220 224 230 2121222 214421282122Br u m m e l S t Dobson S t Ho w ard S t Richmond AveBru mm el P l Hartrey AveHartrey AveProposed Howard and Hartrey TIF Expansion Proposed TIF Addition TIF District #3 Building Sidewalk / Driveway Railroad Bridge Outline Street Alley Parking Lot Park Water City of Evanston 7/25/2013 PropHowardHartreyTIFExpansion.mxd0 100 200 30050 Feet This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.222 of 575 City of Evanston - Howard Hartrey TIF Page 14 Appendix 3 Legal Description for the TIF District as Amended 223 of 575 LEGAL DESCRIPTION: THAT PART OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER; THENCE NORTHERLY ALONG THE WEST LINE OF SAID NORTHWEST QUARTER TO THE NORTHWEST CORNER OF LOT 9 IN HOWARD- HARTREY SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 1, 1993 AS DOCUMENT NO. 93696916; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 2 IN BRUMMEL PLACE SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT NO. 16650663; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE EASTERLY ALONG THE NORTH LINE OF SAID BRUMMEL SUBDIVISION AND ALONG THE EASTERLY EXTENSION THEREOF TO A POINT ON THE EAST LINE OF THE WEST HALF OF SAID NORTHWEST QUARTER; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF THE CHICAGO NORTH SHORE AND MILWAUKEE RAILROAD; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARTREY AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER OF SECTION 25; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE POINT OF BEGINNING. 224 of 575 City of Evanston - Howard Hartrey TIF Page 15 Appendix 4 TIF Qualification Report for Amendment Area 225 of 575 CITY OF EVANSTON TIF QUALIFICATION REPORT HOWARD-HARTREY TIF DISTRICT 1st AMENDMENT A study to determine whether all or a portion of an area located in the City of Evanston qualifies as a conservation area as set forth in the definitions in the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-3, et seq., as amended. Prepared for: The City of Evanston, Illinois Prepared Jointly by: The City of Evanston, Illinois and Kane, McKenna and Associates, Inc. July 2013 DRAFT DATED 7/30/13 226 of 575 CITY OF EVANSTON TIF ELIGIBILITY REPORT HOWARD-HARTREY TIF DISTRICT – 1st AMENDMENT TABLE OF CONTENTS SECTION TITLE PAGE Executive Summary I. Introduction and Background 1 II. Qualification Criteria Used 3 III. The TIF District 6 IV. Methodology of Evaluation 7 V. Qualification Findings for TIF District 8 VI. Summary of Findings / General Assessment of 13 Qualification Exhibit A TIF Boundary Map 227 of 575 EXECUTIVE SUMMARY Kane, McKenna and Associates, Inc. (“KMA”) has been retained by the City of Evanston (the “City”) to conduct an analysis of an area that would result in the addition of two (2) tax parcels to the existing Howard-Hartrey Tax Increment Finance (TIF) District (the “1st Amendment”). The City seeks to add the 2 parcels to the TIF District as part of its strategy to promote the revitalization of key under-utilized properties located within the City. The 2 parcels are defined herein as the “Amendment Area.” The Howard-Hartrey TIF District was established in 1992, and succeeded in encouraging private developers to convert a former industrial area into a thriving retail shopping center. The City has two aims in pursuing the addition of the parcels to the TIF district. The first goal is to promote redevelopment of certain parcels that have experienced certain impediments such as obsolescence and excessive vacancies (similar to the problems confronting the City in 1992). The TIF District formation would enable the City to address these ongoing impediments to redevelopment. Secondly, TIF establishment would address the limited opportunities the City has to encourage new industrial, commercial and mixed use growth within a community. Industrial uses within Evanston are particularly limited, due to a combination of factors: physical barriers to growth such as the lakefront, competing uses (e.g., recreational uses and higher education uses), scarcity of large vacant sites suitable for industrial and warehouse uses, and competition with other communities that have advanced their industrial capabilities (e.g., certain municipalities in Will County and portions of Cook County). Consequently, the targeted area within the Howard-Hartrey TIF District presents a unique opportunity for industrial development. Further, the City is limited in terms of annexation opportunities, and it has an unusually high number of tax-exempt properties. Because the City (a) is a mature community that can no longer grow through annexation, (b) has few parcels of undeveloped land remaining within City limits, and (c) has few clusters of properties served by major roadways, the targeted redevelopment area provides a rare opportunity to undertake major new reinvestment projects. By so doing, it would support the City’s strategy for the encouragement of growth through the reuse and redevelopment of older or under-utilized properties. Based upon the analysis completed to date, KMA has reached the following conclusions regarding the qualification of the TIF District: 1) The Amendment Area proposed for inclusion within the TIF District qualifies as a “conservation area” pursuant to the Act – The Amendment Area qualifies as a conservation area under the Illinois Tax Increment Allocation Redevelopment Act (ILCS 5/11-74.4-1 et. seq., as amended; hereinafter referred to as the “TIF Act” or “Act”). This condition prevents, or threatens to prevent, the healthy economic and physical development of properties in a manner that the community deems essential to its overall economic health. 228 of 575 2) Current conditions impede redevelopment – The existence of certain conditions found within the Amendment Area present impediments to the area’s successful redevelopment. This is because the factors negatively impact coordinated and substantial private sector investment in the overall TIF District. Without the use of City planning and economic development resources to mitigate such factors, potential redevelopment projects (along with other activities that require private sector investment) are not likely to be economically feasible. 3) Viable redevelopment sites could produce incremental revenue – Within the TIF District including the Amendment Area, there are parcels which potentially could be redeveloped or rehabilitated and thereby produce incremental property tax revenue. Such revenue, used in combination with other City resources for redevelopment incentives or public improvements, would likely stimulate private investment and reinvestment in these sites and ultimately throughout the TIF District. 4) TIF amendment recommended – To mitigate redevelopment area conditions, promote private sector investment, and foster the economic viability of the TIF District, KMA recommends that the City proceed with the amendment of the existing TIF District. Because the City will not be considering the redevelopment of residential parcels, and it will certify that it will not dislocate 10 or more residential units within the TIF district, the City will not conduct a housing impact study pursuant to the TIF Act. 229 of 575 TIF Eligibility Report City of Evanston, Illinois 1 I. INTRODUCTION AND BACKGROUND In the context of planning for the amendment of the Howard-Hartrey Tax Increment Financing District, the City of Evanston has evaluated certain parcels in the vicinity of Howard Street and Hartrey Avenue to determine whether they qualify under the TIF Act for amendment into the district. Kane, McKenna and Associates, Inc. has agreed to undertake the study of the Redevelopment Project Area (RPA) on the City’s behalf. Economic Development Goals. The redevelopment of the proposed RPA is consistent with the City’s overarching land use objectives, which are contained in the Comprehensive Plan, zoning ordinance and other land use planning elements. In the Comprehensive Plan adopted in 2000, the City has articulated a number of economic development objectives which would be supported by the City’s amendment of the TIF District to include the Amendment Area parcels. For example, a goal is to promote “growth and redevelopment of businesses, commercial, and industrial areas.” Given the gap between the City’s goals for the area versus the current conditions described in this report, the City has determined that the redevelopment of the proposed RPA would be highly beneficial to the community. With a redevelopment strategy in place, the economic base of the RPA would be stabilized and increased – thereby benefiting the community as a whole. Without such a redevelopment strategy, the adverse conditions identified in this report would likely worsen. The City has further determined that redevelopment (including industrial development) is feasible only with public finance assistance. The creation and utilization of a TIF redevelopment plan is intended by the City to help provide the assistance required to eliminate conditions detrimental to successful redevelopment of the TIF District. The use of TIF relies upon induced private redevelopment in the RPA to create higher real estate values that would otherwise decline without such investment. This would result in increased property taxes compared to the previous land use (or lack of use). In this way, the existing tax base for all tax districts would be protected and a portion of future increased taxes pledged to attract the requisite private investment. Current Land Use. The existing TIF District is in the vicinity of the Howard-Hartrey Avenue intersection, situated on the north side of Howard Street (the south side is part of the City of Chicago). Historically, the area has had mostly a variety of for-profit, non-residential land uses, such as industrial, retail, and commercial uses. Prior to the establishment of the Howard-Hartrey TIF District in 1992, the area was used primarily by industrial tenants. However, given market trends at the time, the area and the end users (Shure and Bell and Howell) became non-competitive and the end users eventually closed operations. The City responded in 1992 by establishing the existing TIF District. The TIF District has succeeded in catalyzing the conversion of the area from an obsolete industrial use to 230 of 575 TIF Eligibility Report City of Evanston, Illinois 2 a successful commercial use, producing public benefits such as the reuse of underutilized properties, diversified tax revenue for the City (and for school district when the TIF District is retired), and a modern, aesthetically pleasing set of structures for residents to shop at. Consequently, the City is seeking via the addition of the Amendment Area to replicate the success of the existing TIF District by making a similar conversion from obsolete industrial to a modern use that enhances the tax base of the City. The City believes that there are redevelopment opportunities, if the City were to pursue tax increment financing and coordination of redevelopment strategies for the Amendment Area. Despite these opportunities and despite certain advantages (discussed in Section III) that could be leveraged, many parcels in the area remain underutilized. The TIF District as a whole suffers from a variety of economic development impediments as identified in the TIF Act, such as excessive vacancies and obsolescence. Section V of this report identifies other impediments to redevelopment. General Scope and Methodology. KMA formally began its analysis by conducting a series of meetings and discussions with City staff, starting in the summer of 2013 and continuing periodically up to the date of this report’s issuance. The purpose of the meetings was to establish boundaries for the TIF District and to gather data related to the qualification criteria for properties included in the TIF District. These meetings were complemented by a series of field surveys of the entire area to evaluate the condition of the TIF District on a parcel-by- parcel basis. The field surveys and data collected have been utilized to test the likelihood that various areas located within the TIF District would qualify for TIF designation. For the purpose of the study, properties within the TIF District were examined in the context of the TIF Act governing improved areas (separate provisions of the TIF Act address unimproved areas). The qualification factors discussed in this report qualify the area as a conservation area, as the term is defined under the TIF Act. During the course of its work, KMA reported to key City staff its findings regarding TIF qualification for the area under study. Based on these findings the City (a) made refinements to the TIF District boundaries and (b) directed KMA to complete this report and to move forward with the preparation of amendments to the Redevelopment Plan and Project for the TIF District. For additional information about KMA’s data collection and evaluation methods, refer to Section IV of this report. 231 of 575 TIF Eligibility Report City of Evanston, Illinois 3 II. QUALIFICATION CRITERIA USED With the assistance of City staff, Kane, McKenna and Associates, Inc. evaluated the TIF District to determine the presence or absence of qualifying factors listed in the TIF Act. The relevant sections of the TIF Act are found below. The TIF Act sets out specific procedures which must be adhered to in designating a TIF District/Redevelopment Project Area. By definition, a Redevelopment Project Area is: “An area designated by the municipality, which is not less in the aggregate than 1 1/2 acres and in respect to which the municipality has made a finding that there exist conditions which cause the area to be classified as an industrial park conservation area or a blighted area or a conservation area, or a combination of both blighted areas and conservation areas.” Under the Act, “conservation area” means any improved area within the boundaries of a Redevelopment Project Area located within the territorial limits of the municipality where certain conditions are met, as identified below. TIF Qualification Factors for a Conservation area. In accordance with the Illinois TIF Act, KMA performed a two-step assessment to determine if the proposed RPA qualified as a conservation area. First, KMA analyzed the threshold factor of age to determine if a majority of structures were 35 years of age or older. Secondly, the area was examined to determine if a combination of three (3) or more of the following factors were present, each of which is (i) present, with that presence documented to a meaningful extent so that a municipality may reasonably find that the factor is clearly present within the intent of the Act and (ii) reasonably distributed throughout the improved part of the redevelopment project area. Per the TIF Act, such an area is not yet a blighted area but because of a combination of the following factors is detrimental to the public safety, health, morals or welfare and such an area may become a blighted area. (A) Dilapidation. An advanced state of disrepair or neglect of necessary repairs to the primary structural components of building or improvements in such a combination that a documented building condition analysis determines that major repair is required or the defects are so serious and so extensive that the buildings must be removed. (B) Obsolescence. The condition or process of falling into disuse. Structures become ill-suited for the original use. (C) Deterioration. With respect to buildings, defects including, but not limited to, major defects in the secondary building components such as doors, windows, porches, gutters, downspouts, and fascia. With respect to surface improvements, that the condition of roadways, alleys, curbs, gutters, sidewalks, off-street parking 232 of 575 TIF Eligibility Report City of Evanston, Illinois 4 and surface storage areas evidence deterioration, including, but limited to, surface cracking, crumbling, potholes, depressions, loose paving material and weeds protruding through paved surfaces. (D) Presence of Structures Below Minimum Code Standards. All structures that do not meet the standards of zoning, subdivision, building, fire and other governmental codes applicable to property, but not including housing and property maintenance codes. (E) Illegal Use of Individual Structures. The use of structures in violation of applicable federal, State, or local laws, exclusive of those applicable to the presence of structures below minimum code standards. (F) Excessive Vacancies. The presence of buildings that are unoccupied or under-utilized and that represent an adverse influence on the area because of the frequency, extent, or duration of the vacancies. (G) Lack of Ventilation, Light, or Sanitary Facilities. The absence of adequate ventilation for light or air circulation in spaces or rooms without windows, or that require the removal of dust, odor, gas, smoke or other noxious airborne materials. Inadequate natural light and ventilation means the absence of skylights or windows for interior spaces or rooms and improper window sizes and amounts by room area to window area ratios. Inadequate sanitary facilities refers to the absence or inadequacy of garbage storage and enclosure, bathroom facilities, hot water and kitchens and structural inadequacies preventing ingress and egress to and from all rooms and units within a building. (H) Inadequate Utilities. Underground and overhead utilities such as storm sewers and storm drainage, sanitary sewers, water lines and gas, telephone and electrical services that are shown to be inadequate. Inadequate utilities are those that are: (i) of insufficient capacity to serve the uses in the Redevelopment Project Area; (ii) deteriorated, antiquated, obsolete or in disrepair; or (iii) lacking within the Redevelopment Project Area. (I) Excessive Land Coverage and Overcrowding of Structures and Community Facilities. The over-intensive use of property and the crowding of buildings and accessory facilities onto a site. Examples of problem conditions warranting the designation of an area as exhibiting excessive land coverage are: (i) the presence of buildings either improperly situated on parcels or located on parcels of inadequate size and shape in relation to present-day standards of development for health and safety and (ii) the presence of multiple buildings on a single parcel. For there to be a finding of excessive land coverage, these parcels must exhibit one or more of the following conditions: insufficient provision for light and air within or around buildings, increased threat of spread of fire due to the close proximity of buildings, lack of adequate or proper access to a public right-of-way, lack of reasonably required off-street parking or inadequate provision for loading service. 233 of 575 TIF Eligibility Report City of Evanston, Illinois 5 (J) Deleterious Land-Use or Layout. The existence of incompatible land-use relationships, buildings occupied by inappropriate mixed-uses or uses considered to be noxious, offensive or unsuitable for the surrounding area. (K) Environmental Clean-Up. The Redevelopment Project Area has incurred Illinois Environmental Protection Agency or United States Environmental Protection Agency remediation costs for (or a study conducted by an independent consultant recognized as having expertise in environmental remediation has determined a need for) the clean-up of hazardous waste, hazardous substances or underground storage tanks required by State or federal law. Any such remediation costs would constitute a material impediment to the development or redevelopment of the Redevelopment Project Area. (L) Lack of Community Planning. The Redevelopment Project Area was developed prior to or without the benefit or guidance of a community plan. This means that the development occurred prior to the adoption by the municipality of a comprehensive or other community plan or that the plan was not followed at the time of the area’s development. This factor must be documented by evidence of adverse or incompatible land-use relationships, inadequate street layout, improper subdivision, parcels of inadequate shape and size to meet contemporary development standards or other evidence demonstrating an absence of effective community planning. (M) “Stagnant” or Lagging EAV. The total equalized assessed value (EAV) of the Redevelopment Project Area has declined for three (3) of the last five (5) calendar years prior to the year in which the Redevelopment Project Area is designated, or is increasing at an annual rate that is less than the balance of the municipality for three (3) of the last five (5) calendar years, for which information is available or increasing at an annual rate that is less than the Consumer Price Index for All Urban Consumers published by the United States Department of Labor or successor agency for three (3) of the last five (5) calendar years prior to the year in which the Redevelopment Project Area is designated. 234 of 575 TIF Eligibility Report City of Evanston, Illinois 6 III. THE TIF DISTRICT The Howard-Hartrey TIF District as proposed for amendment contains parcels located northwest of the intersection of Howard Street and Hartrey Avenue. The existing TIF District parcels front Howard Street, whereas the 2 parcels proposed for inclusion (via amendment) are behind the frontage parcels and the existing shopping center. Please refer to Exhibit A which contains a map showing the boundaries of the TIF District. As mentioned, the existing TIF District has been successfully converted from an aging industrial/commercial area to a viable commercial shopping center. In contrast, the Amendment Area has yet to experience any redevelopment based on private resources only. Instead it has languished as an obsolete, vacant site, with unsuccessful efforts to find new private, for-profit tenants for the site “as is.” It should be noted that the site continues to be classified by the County as a taxable site (Class 5 industrial) and hence it still produces tax revenues, but the City endeavors to improve the site to ensure that it contributes to and solidifies the City’s tax base. Despite the obsolescence and distressed condition within the TIF District as proposed for amendment, the area has a number of assets that could be leveraged for modern uses: • Both Howard Street and McCormick Boulevard are major arterial roads and as such have the traffic counts necessary to support commercial and/or retail uses. • The Howard/Hartrey intersection is near the Howard/McCormick gateway to Evanston, so it serves as a welcoming point for visitors/shoppers/suppliers entering the City from nearby Skokie, Lincolnwood and Chicago; • Any redevelopment of the Amendment Area would potentially benefit from the proven drawing power of the retailers within the existing TIF District; and • The size of the property would allow for its reuse by a local commercial enterprise. 235 of 575 TIF Eligibility Report City of Evanston, Illinois 7 IV. METHODOLOGY OF EVALUATION In evaluating the Howard-Hartrey Amendment Area for inclusion within the existing TIF District, the following methodology was utilized: 1) Site surveys of the TIF District were undertaken by representatives from Kane, McKenna and Associates, Inc., supplemented with photographic analysis of the sites. Site surveys were completed for each parcel within the TIF District. 2) KMA performed EAV trend analysis to ascertain whether EAV growth in the TIF District underperformed EAV growth in the remaining part of the City. 3) KMA conducted evaluations of exterior structures and associated site improvements, noting such conditions as deterioration and obsolescence. Additionally, KMA reviewed the following data: 2006-2012 tax information from Cook County, tax parcel maps, site data, local history (based on discussions with City officials and staff), documents indicating historical uses of the site, and an evaluation of area-wide factors that have affected the area's development (e.g., lack of community planning, code violations, obsolescence, etc.). 4) Existing structures and site conditions were initially surveyed for the purpose of comparing said conditions against the TIF Act criteria, to the best and most reasonable extent possible. 5) The TIF District was examined to assess the applicability of the factors required for qualification for TIF designation under the TIF Act. KMA evaluated parcels by reviewing the information obtained for each factor against the relevant statutory criteria. Improved land within the RPA was examined to determine the applicability of the thirteen (13) different conservation area factors for qualification for TIF designation under this statute (referenced in Section II of this report). 236 of 575 TIF Eligibility Report City of Evanston, Illinois 8 V. QUALIFICATION FINDINGS FOR TIF DISTRICT Based upon KMA’s evaluation of parcels in the TIF District and analysis of each of the eligibility factors summarized in Section II, the following factors are presented to support qualification of the TIF District as a conservation area. These factors are found to be clearly present and reasonably distributed throughout the TIF District, as required under the TIF Act. The factors are summarized in the table below. Exhibit 2 Summary of Findings Maximum Possible Factors per Statute Minimum Factors Needed to Qualify per Statute Qualifying Factors Present in TIF District 13 3 5 • Excessive Vacancies • Lagging EAV • Deterioration • Deleterious Layout • Obsolescence Findings for Conservation Area. The TIF District is found to qualify as a conservation area under the statutory criteria set forth in the TIF Act. As a first step, KMA determined that the one structure in the Amendment Area is 35 years in age or older. It is 56 years old per Cook County Assessor data, and the adjacent parcel (classified as a minor industrial improvement pertaining to the parking lot) is listed by the Assessor as 46 years old. Secondly, KMA reviewed the 13 statutory criteria needed to qualify the area as a conservation area, determining that 5 factors were present: 1) Excessive Vacancies. The Act states that this finding is characterized by the presence of unoccupied or underutilized buildings that represent an adverse influence on the area. The only building within the Amendment Area is vacant (i.e., 100% vacancy). Moreover, according to City staff and based on City documentation, the structure has been vacant since 2002 – i.e., has not recently been vacated pending the closing of a real estate transaction, but has remained unoccupied for an extended period of time. In addition, the vacant building and adjacent surface improvements generally exhibit greater deterioration (relative to other buildings within the TIF District or adjacent to the TIF District) and appear to need corrective maintenance. Because of the reduced economic activity associated with vacancy and the relatively poor physical condition – in conjunction with the large size of the building – it represents an adverse influence on the overall TIF District and surrounding area. 237 of 575 TIF Eligibility Report City of Evanston, Illinois 9 1) Lagging or Declining EAV. The EAV of the Amendment Area has registered absolute declines in three (3) of the past (5) years (refer to chart below). Additionally, the area EAV has lagged the Consumer Price Index (CPI) for 3 of the past 5 years. Overall, the $1.49 million EAV as of the most recent tax year is lower than the initial base year ($1.89 million). Therefore, a finding of lagging EAV is made pursuant to the TIF Act. Exhibit 3 EAV Trends for Amendment Area 2012 2011 2010* 2009 2008 2007* Total EAV for TIF District $1,675,790 $1,486,875 $1,651,763 $1,686,846 $1,980,027 $1,890,491 EAV Change (%) 12.7% -10.0% -2.1% -14.8% 4.7% City-wide EAV (Net of TIF) $2,512,945,762 $2,725,880,698 $3,040,232,324 $3,304,302,523 $2,936,417,865 $2,770,449,538 City EAV Change (%) -7.8% -10.3% -8.0% 12.5% 6.0% CPI 2.1% 3.2% 1.6% -0.4% 3.8% 2.8% Notes: *Reassessment years asterisked. **Years are highlighted when EAV registered absolute declines. Source: Cook County and U.S. Bureau of Labor Statistics 2) Deterioration. As noted in Section II, a municipality can make a finding of deterioration with respect to structures and the surface improvements present within a TIF District. In this case, both the structure and privately-owned surface improvements within the Amendment Area evidence deterioration and deferred maintenance. In particular the parking lot is in poor condition and would need repair. 3) Deleterious Layout. A municipality can make a finding of deleterious layout or land use when there exists (a) incompatible land-use relationships, (b) buildings occupied by inappropriate mixed-uses or uses considered to be noxious, or (c) uses offensive or unsuitable for the surrounding area. Most of the problems in the area reflect incompatible land-use relationships. The primary deleterious layout issue is the poor ingress/egress to and from the area. The Amendment Area is simply inadequate to accommodate modern industrial operations where (ideally) internal, off-street circulation of trucks and vehicles is done with wide, easily traversed streets to reach loading bays etc. There is no direct northern, southern or western right-of-way access to the 2 parcels. The only access is as follows: turning in from the south via Howard Street, “looping” around the eastern side of the Howard/Hartrey area or looping 238 of 575 TIF Eligibility Report City of Evanston, Illinois 10 around the western side. Approaching from the western side requires navigating around a church rather than an open area or traffic lane dedicated for industrial users. If looping around from the eastern side, a truck or other vehicle would need to travel past the Target parking lot and then execute a sharp turn to gain access to the site. The ingress/egress problems can be illustrated by comparing the Amendment Area industrial layout versus a modern industrial park (e.g., industrial parks in Northbrook, Romeoville, or in the O’Hare Airport trade area for example). Modern industrial parks typically have (a) well-marked ingress/egress points for trucks and other vehicles, (b) an efficient internal/off-street circulation pattern and (c) wide roadways to accommodate a variety of larger trucks that require more space for executing turns. 4) Obsolescence. The Act states that obsolescence is the condition or process of falling into disuse or structures that have become “ill-suited” for their original use. The area exhibits both economic and functional obsolescence. Economic obsolescence is evidenced primarily by the excessive vacancies described above. The vacant structure in particular results in the literal “disuse” of the building. Although other uses have been proposed for the former industrial structure, the original use is now obsolete with the departure of Shure (the original tenant) in 2002. Furthermore, it appears that market demand for the site as an industrial area is severely hampered by the site conditions, evidenced by City documentation showing the last transaction was written down from $4.15 million in 2005 to $2.8 million in 2008 for a non-industrial use and by Evanston appraiser Sam Salvi identifying defects that cause the site to be diminished in value. Also, Cook County Assessor data shows only 17% of the assessed value of the former Shure building is connected to the building (83% is tied to the land). By comparison, parcels 402-025 and 402-026 associated with the adjacent Target and Jewel stores list building values as 35% and 38% of overall assessed value. The foregoing data is supported by the overall EAV valuations as discussed above, which show declines in EAV both annually and over the 2007-2012 period. Functionally, the area is experiencing obsolescence related to its general age. As mentioned, the building is 56 years in age, according to Cook County Assessor data. The combination of age and certain evolving standards in commercial and industrial building design limits the competitiveness of the older buildings – i.e., limits their utility as efficient, marketable workspace. For example, as mentioned above the structure has inadequate circulation and poor ingress/egress for delivery vehicles/trucks. Lastly, the industrial building is outmoded relative to modern warehouse-type structures in competing communities (e.g., newer industrial buildings tend to be larger, with fewer internal building supports otherwise limiting usable floor space and with higher ceilings to accommodate greater space needs). 239 of 575 TIF Eligibility Report City of Evanston, Illinois 11 VI. SUMMARY OF FINDINGS / GENERAL ASSESSMENT OF QUALIFICATION The following is a summary of relevant qualification findings as it relates to the City’s potential amendment of the Howard-Hartrey TIF District. 1. The area is contiguous and is greater than 1½ acres in size; 2. The RPA Amendment Area will qualify as a conservation area. Further, the qualification factors found in the Amendment Area are present to a meaningful extent and are reasonably distributed throughout the area. A more detailed analysis of the qualification findings is outlined in Section V of this report; 3. All property in the area is expected to substantially benefit by the redevelopment project improvements; 4. The sound growth of taxing districts applicable to the area, including the City, has been impaired by the factors found present in the area; and 5. The area would not be subject to redevelopment without the investment of public funds, including incremental property tax revenue. In the judgment of KMA, these findings provide the City with sufficient justification to consider designation of the Amendment Area for inclusion within the Howard-Hartrey RPA. 240 of 575 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Division Manager Subject: Ordinance 121-O-13, Designating the First Amendment to the Howard/Hartrey Redevelopment Project Area (“TIF District”) Date: November 5, 2013 Recommended Action: Staff recommends City Council adopt ordinance 121-0-13 designating the First Amendment to the Howard/Hartrey Redevelopment Project Area. This ordinance designates the geographic boundaries for the district. This action is required to amend the Howard/Hartrey TIF District as outlined in the state statute 65 ILCS 5/11-74.4 – Tax Increment Allocation Redevelopment Act. Memorandum For City Council meeting of November 11, 2013 Item A7 Ordinance 121-O-13 Amending the Howard/Hartrey Tax Increment Finance District For Introduction & Action 241 of 575 10/25/2013 121-O-13 AN ORDINANCE Designating the First Amendment to the Howard Hartrey Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act WHEREAS, it is desirable and in the best interest of the citizens of the City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax increment allocation financing pursuant to the Tax Increment Allocation Redevelopment Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”), for a proposed amendment to the redevelopment plan and redevelopment project (the “Plan” and “Project”) within the municipal boundaries of the City and within a proposed amendment to the redevelopment project area (the “Area”) described in Section 1 of this Ordinance; and WHEREAS, the Mayor and City Council of the City (the “Corporate Authorities”) have heretofore by ordinance amended the Plan and Project, which Plan and Project were identified in such ordinance and were the subject, along with the amended Area designation hereinafter made, of a public hearing held on October 28, 2013, and it is now necessary and desirable to designate the Area as a redevelopment project area pursuant to the Act, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Area Amended. That the Area, as legally described in Exhibit A, attached hereto and incorporated herein as if set out in full by this reference, is hereby designated as an amended Redevelopment Project Area pursuant to Section 242 of 575 121-O-13 2 11-74.4-4 of the Act. The general street location for the Area is described in Exhibit B attached hereto and incorporated herein as if set out in full by this reference. The map of the amended Area is depicted on Exhibit C attached hereto and incorporated herein as if set out in full by this reference SECTION 2: Invalidity of Any Section. That if any section, paragraph, or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 3: Incorporation. The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and courts of the State of Illinois. SECTION 4: Superseder and Effective Date. All ordinances, resolutions, motions, or orders in conflict herewith are hereby repealed to the extent of such conflict, and this Ordinance shall be in full force and effect immediately upon its passage by the Corporate Authorities and approval as provided by law. AYES NAYS ABSENT Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 243 of 575 121-O-13 3 EXHIBIT A Legal Description THAT PART OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER; THENCE NORTHERLY ALONG THE WEST LINE OF SAID NORTHWEST QUARTER TO THE NORTHWEST CORNER OF LOT 9 IN HOWARD-HARTREY SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 1, 1993 AS DOCUMENT NO. 93696916; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 2 IN BRUMMEL PLACE SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT NO. 16650663; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE EASTERLY ALONG THE NORTH LINE OF SAID BRUMMEL SUBDIVISION AND ALONG THE EASTERLY EXTENSION THEREOF TO A POINT ON THE EAST LINE OF THE WEST HALF OF SAID NORTHWEST QUARTER; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF THE CHICAGO NORTH SHORE AND MILWAUKEE RAILROAD; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARTREY AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER OF SECTION 25; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE POINT OF BEGINNING. 244 of 575 121-O-13 4 EXHIBIT B General Street Location The proposed amendments to the Howard Hartrey Redevelopment Project Area consist primarily of vacant industrial property located to the north of the existing Howard Hartrey Redevelopment Project Area (and north of Brummel Place/Shure Drive) bounded by the shopping center and Howard Street on the south, Hartrey Avenue to the east, and the rail right of way to the north. The “Vineyard” property located to the west of the former Shure facility is not included. 245 of 575 121-O-13 5 EXHIBIT C Map of Amended Redevelopment Project Area 246 of 575 121-O-13 6 Alderman ______________ moved and Alderman ________________ seconded the motion that said ordinance as presented and read by the City Clerk be adopted. After a full discussion thereof including a public recital of the nature of the matter being considered and such other information as would inform the public of the nature of the business being conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt said ordinance as read. Upon the roll being called, the following Alderman voted AYE: ______________ ______________________________________________________________________ ______________________________________________________________________ The following Alderman voted NAY: ___________________________________ ______________________________________________________________________ Whereupon the Mayor declared the motion carried and said ordinance adopted, approved and signed the same in open meeting and directed the City Clerk to record the same in full in the records of the Mayor and City Council of the City of Evanston, Cook County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ____________________________ City Clerk 247 of 575 121-O-13 7 MINUTES of a public meeting of the Mayor and City Council of the City of Evanston, Cook County, Illinois, held at the Evanston Civic Center, Evanston, Illinois, in said City at ___ o’clock P.M., on the __ day of ____________, 2013. * * * The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon roll call, the following answered present: ____________, the Mayor, and Alderman: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ The following Aldermen were absent: ______________________________________________________________________ Alderman ____________________ presented and the City Manager explained an ordinance, which was laid in words and figures before the Mayor and Alderman as follows: 248 of 575 121-O-13 8 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF ORDINANCE AND MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the Mayor and City Council of the City (the “Corporate Authorities”). I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Corporate Authorities held on the __ day of _________, 2013, insofar as same relates to the adoption of an ordinance entitled: AN ORDINANCE of the City of Evanston, Cook County, Illinois, Designating the First Amendment to the Howard Hartrey Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Corporate Authorities at least 48 hours in advance of the holding of said meeting; that said agenda described or made specific reference to said ordinance; that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Corporate Authorities. IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City, this __ day of _________, 2013. ____________________________ City Clerk (SEAL) 249 of 575 2255 2135216 2125228 2485 101 2145227 2141213221382126212221252119109 21402142213 213721352131213621292127212421342130213321352119 2118212 2495 2301 2209 225 21322131212321182121232 21442145219 221 233 235 2141213721242289 217 2138214121392130218 220 224 230 2121222 214421282122Br u m m e l S t Dobson S t Ho w ard S t Richmond AveBru mm el P l Hartrey AveHartrey AveProposed Howard and Hartrey TIF Expansion Proposed TIF Addition TIF District #3 Building Sidewalk / Driveway Railroad Bridge Outline Street Alley Parking Lot Park Water City of Evanston 7/25/2013 PropHowardHartreyTIFExpansion.mxd0 100 200 30050 Feet This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.250 of 575 0 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Division Manager Subject: Ordinance 122-O-13, Confirming tax increment allocation financing for the first amendment to the Howard/Hartrey Redevelopment Project Area Date: November 5, 2013 Recommended Action: Staff recommends City Council adopt ordinance 122-0-13 confirming tax increment allocation financing for the first amendment to the TIF Plan. This action is required to amend the Howard/Hartrey TIF District as outlined in the state statute 65 ILCS 5/11- 74.4 – Tax Increment Allocation Redevelopment Act. Memorandum For City Council meeting of November 11, 2013 Item A8 Ordinance 122-O-13 Amending the Howard/Hartrey Tax Increment Finance District For Introduction & Action 251 of 575 10/25/2013 122-O-13 AN ORDINANCE Confirming Tax Increment Allocation for the First Amendment to the Howard Hartrey Redevelopment Project Area WHEREAS, it is desirable and in the best interest of the citizens of the City of Evanston, Cook County, Illinois (the “City”), for the City to implement tax increment allocation financing pursuant to the Tax Increment Allocation Redevelopment Act, Division 74.4 of Article 11 of the Illinois Municipal Code, as amended (the “Act”); and WHEREAS, the City has heretofore amended a redevelopment plan and project (the “Plan” and “Project”) as required by the Act by passage of an ordinance and has heretofore amended a redevelopment project area (the “Area”) as required by the Act by the passage of an ordinance and has otherwise complied with all other conditions precedent required by the Act, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Tax Increment Financing Confirmed. That tax increment allocation financing is hereby adopted to pay redevelopment project costs as defined in the Act and as set forth in the amended Plan and Project within the amended Area as legally described in Exhibit A attached hereto and incorporated herein as if set out in full by this reference. The general street location for the amended Area is described in Exhibit B attached hereto and incorporated herein as if set out in full by this reference. 252 of 575 122-O-13 2 The map of the amended Area is depicted in Exhibit C attached hereto and incorporated herein as if set out in full by this reference. SECTION 2: Allocation of Ad Valorem Taxes. That pursuant to the Act, the ad valorem taxes, if any, arising from the levies upon taxable real property in the amended Area by taxing districts and tax rates determined in the manner provided in Section 11-74.4-9(c) of the Act each year after the effective date of this Ordinance until the Project costs and obligations issued in respect thereto have been paid shall be divided as follows: A. That portion of taxes levied upon each taxable lot, block, tract, or parcel of real property that is attributable to the lower of the current equalized assessed value or the initial equalized assessed value of each such taxable lot, block, tract, or parcel of real property in the Area shall be allocated to and when collected shall be paid by the county collector to the respective affected taxing districts in the manner required by law in the absence of the adoption of tax increment allocation financing. B. That portion, if any, of such taxes that is attributable to the increase in the current equalized assessed valuation of each lot, block, tract, or parcel of real property in the Area shall be allocated to and when collected shall be paid to the municipal treasurer, who shall deposit said taxes into a special fund, hereby created, and designated the " Howard Hartrey Redevelopment Project Area Special Tax Allocation Fund" of the City and such taxes shall be used for the purpose of paying Project costs and obligations incurred in the payment thereof. SECTION 2: Invalidity of Any Section. That if any section, paragraph, or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 3: Incorporation. The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and courts of the State of Illinois. 253 of 575 122-O-13 3 SECTION 4: Superseder and Effective Date. All ordinances, resolutions, motions, or orders in conflict herewith are hereby repealed to the extent of such conflict, and this Ordinance shall be in full force and effect immediately upon its passage by the Corporate Authorities and approval as provided by law. AYES NAYS ABSENT Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 254 of 575 122-O-13 4 EXHIBIT A Legal Description THAT PART OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER; THENCE NORTHERLY ALONG THE WEST LINE OF SAID NORTHWEST QUARTER TO THE NORTHWEST CORNER OF LOT 9 IN HOWARD-HARTREY SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 1, 1993 AS DOCUMENT NO. 93696916; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 2 IN BRUMMEL PLACE SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT NO. 16650663; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE EASTERLY ALONG THE NORTH LINE OF SAID BRUMMEL SUBDIVISION AND ALONG THE EASTERLY EXTENSION THEREOF TO A POINT ON THE EAST LINE OF THE WEST HALF OF SAID NORTHWEST QUARTER; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF THE CHICAGO NORTH SHORE AND MILWAUKEE RAILROAD; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARTREY AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER OF SECTION 25; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE POINT OF BEGINNING. 255 of 575 122-O-13 5 EXHIBIT B General Street Location The proposed amendments to the Howard Hartrey Redevelopment Project Area consist primarily of vacant industrial property located to the north of the existing Howard Hartrey Redevelopment Project Area (and north of Brummel Place/Shure Drive) bounded by the shopping center and Howard Street on the south, Hartrey Avenue to the east, and the rail right of way to the north. The “Vineyard” property located to the west of the former Shure facility is not included. 256 of 575 122-O-13 6 EXHIBIT C Map of Amended Redevelopment Project Area 257 of 575 122-O-13 7 Alderman ______________ moved and Alderman ________________ seconded the motion that said ordinance as presented and read by the City Clerk be adopted. After a full discussion thereof including a public recital of the nature of the matter being considered and such other information as would inform the public of the nature of the business being conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt said ordinance as read. Upon the roll being called, the following Alderman voted AYE: ______________ ______________________________________________________________________ ______________________________________________________________________ The following Alderman voted NAY: ___________________________________ ______________________________________________________________________ Whereupon the Mayor declared the motion carried and said ordinance adopted, approved and signed the same in open meeting and directed the City Clerk to record the same in full in the records of the Mayor and City Council of the City of Evanston, Cook County, Illinois, which was done. Other business not pertinent to the adoption of said ordinance was duly transacted at the meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ____________________________ City Clerk 258 of 575 122-O-13 8 MINUTES of a public meeting of the Mayor and City Council of the City of Evanston, Cook County, Illinois, held at the Evanston Civic Center, Evanston, Illinois, in said City at ___ o’clock P.M., on the __ day of ____________, 2013. * * * The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon roll call, the following answered present: ____________, the Mayor, and Alderman: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ The following Aldermen were absent: ______________________________________________________________________ Alderman ____________________ presented and the City Manager explained an ordinance, which was laid in words and figures before the Mayor and Alderman as follows: 259 of 575 122-O-13 9 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF ORDINANCE AND MINUTES I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Evanston, Cook County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the Mayor and City Council of the City (the “Corporate Authorities”). I do further certify that the foregoing is a full, true and complete transcript of that portion of the minutes of the meeting of the Corporate Authorities held on the __ day of _________, 2013, insofar as same relates to the adoption of an ordinance entitled: AN ORDINANCE of the City of Evanston, Cook County, Illinois, Confirming Tax Increment Allocation for the First Amendment to the Howard Hartrey Redevelopment Project Area. a true, correct and complete copy of which said ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Corporate Authorities on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice; that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Corporate Authorities at least 48 hours in advance of the holding of said meeting; that said agenda described or made specific reference to said ordinance; that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Corporate Authorities. IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City, this __ day of _________, 2013. ____________________________ City Clerk (SEAL) 260 of 575 2255 2135216 2125228 2485 101 2145227 2141213221382126212221252119109 21402142213 213721352131213621292127212421342130213321352119 2118212 2495 2301 2209 225 21322131212321182121232 21442145219 221 233 235 2141213721242289 217 2138214121392130218 220 224 230 2121222 214421282122Br u m m e l S t Dobson S t Ho w ard S t Richmond AveBru mm el P l Hartrey AveHartrey AveProposed Howard and Hartrey TIF Expansion Proposed TIF Addition TIF District #3 Building Sidewalk / Driveway Railroad Bridge Outline Street Alley Parking Lot Park Water City of Evanston 7/25/2013 PropHowardHartreyTIFExpansion.mxd0 100 200 30050 Feet This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.261 of 575 262 of 575 263 of 575 For City Council meeting of November 11, 2013 Item A9 Ordinance 127-O-13: City of Evanston 2013 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Ordinance 127-O-13: City of Evanston 2013 Tax Levy Date: November 5, 2013 Recommended Action: Staff requests consideration of Tax Levy Ordinance 127-O-13, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds. Summary: Each year the City of Evanston must levy a specific dollar amount with Cook County. These property tax levies are used to pay for general operations of the City, IMRF, Police and Fire Pension obligations, Library operations (Ordinance 129-O-13), Township (Ordinance 5T-O-13), and Special Service Area (SSA) #4 (Ordinance 128-O- 13). The Evanston Township, Evanston Public Library and SSA #4 Levies have been provided under separate cover. The County automatically levies the amounts related to debt service (as budgeted in the Debt Service and Special Service Area #5 Funds), which is explained in greater detail below. For the 2013 Levy (which will be collected in 2014), the General Fund Levy, the Library Fund Levy and the Special Service Area #4 Levy are budgeted on a cash basis. The City has budgeted on a cash basis to reflect the true cash inflow. Police and Fire Pension Levies are done in accordance with the recent (1/1/13) actuarial recommendation by Tepfer Consulting Group (TCG), and approved jointly by the City and the Police and Firefighter Pension Funds. Evanston Township will be changing fiscal years to a calendar year basis and therefore the Township Levy will be based on their Proposed 2014 budget. Please note that the levy for general obligation debt service is handled differently than a municipal levy for general operating or pension contribution expenses. When a municipality in Cook County issues general obligation debt, the debt maturity schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount on behalf of the municipality to make the necessary debt payments for Memorandum 264 of 575 both principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt service since the County already does so. Rather, the City must approve and file the necessary abatements for any amounts the City does not desire the County to automatically levy. These tax abatements will be presented to the City Council for action on December 9, 2013. The table below is a summary of the 2013 Levies as listed in the attached General Fund and Pension Tax Levy Ordinance: General Corporate Levy (per FY14 proposed budget) $9,835,155 IMRF Pension Levy (Per FY14 proposed budget) $2,696,871 Fire Pension Levy (per FY14 proposed budget) $6,081,103 Police Pension Levy (per FY14 proposed budget) $8,197,882 Total Levy (excluding Debt Service and Library) $26,811,011 The corresponding total Levy for 2012 was $26,951,312, resulting in a proposed decrease of $140,301 or 0.52% from last year’s levy. Adding the Debt Service and Library Fund levy, the total Proposed Levy for 2013 is $45,504,502, which includes the loss factor of 2.0%. The 2012 Adopted Tax Levy including the loss factor was $43,330,121 making the proposed increase 5.02% for all funds. This increase will change based on budget deliberations and due to the $30.0 million refunding of G.O. Bonds, which will decrease the 2013 Debt Service Levy. Questions regarding the Tax Levy may be directed to the City Treasurer or Accounting Manager at: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 127-O-13 Tax Levy Reports 265 of 575 11/11/2013 127-O-13 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2014, and ending December 31, 2014, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2014, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Evanston as assessed and equalized for the year 2014 the sum of Twenty-Six Million, 266 of 575 127-O-13 Eight Hundred Eleven Thousand, Eleven Dollars ($26,811,011.00), being the total of the appropriation legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2013 and all corporate purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 18, 2012. Appropriations are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: General Corporate Levy (per FY14 proposed budget) $9,835,155 IMRF Pension Levy (Per FY14 proposed budget) $2,696,871 Fire Pension Levy (per FY14 proposed budget) $6,081,103 Police Pension Levy (per FY14 proposed budget) $8,197,882 Total Levy (excluding Debt Service and Library) $26,811,011 The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: A) Nine Million, Eight Hundred Thirty Five Thousand, One Hundred Fifty-Five Dollars ($9,835,155.00) for the General Corporate Purposes; B) Two Million, Six Hundred Ninety-Six Thousand, Eight Hundred Seventy-One Dollars ($2,696,871.00) for the Illinois Municipal Retirement Fund Pension(IMRF); C) Six Million, Eighty-One Thousand, One Hundred Three Dollars ($6,081,103) for the Fire Pension Fund; and D) Eight Million, One Hundred Ninety-Seven Thousand, Eight Hundred Eighty-Two Dollars ($8,197,882.00) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook County FY14 Budget – Tax Levy Year 2013 to be Received in FY14, attached hereto as “Exhibit A” and incorporated herein by reference. ~2~ 267 of 575 127-O-13 SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 127-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel ~3~ 268 of 575 127-O-13 Exhibit A City of Evanston Tax Levy filing with Cook County FY14 Budget - Tax Levy Year 2013 to be received in FY2014 ~4~ 269 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Personal Services 100.1300 City Council 354,768$ 314,235$ 40,532.80$ Contractual Services 100.1300 City Council 16,353 14,485 1,868 Commodities 100.1300 City Council 4,200 3,720 480 Other Charges 100.1300 City Council 52,642 46,628 6,014 427,963 379,067 48,895 Personal Services 100.1400 City Clerk 194,429 172,215 22,214 Contractual Services 100.1400 City Clerk 19,439 17,218 2,221 Commodities 100.1400 City Clerk 5,650 5,004 646 Other Charges 100.1400 City Clerk 9,460 8,379 1,081 228,978 202,817 26,161 Personal Services 100.1505 City Manager's Office 575,396 509,656 65,740 Contractual Services 100.1505 City Manager's Office 85,633 75,849 9,784 Commodities 100.1505 City Manager's Office 3,841 3,402 439 Other Charges 100.1505 City Manager's Office 58,197 51,548 6,649 723,067 640,455 82,612 Personal Services 100.1510 Public Information 575,936 510,135 65,802 Contractual Services 100.1510 Public Information 67,993 60,225 7,768 Commodities 100.1510 Public Information 183 162 21 Other Charges 100.1510 Public Information - - - 644,112 570,521 73,591 Personal Services 100.1525 Misc. Business Operations - - - Contractual Services 100.1525 Misc. Business Operations - - - Commodities 100.1525 Misc. Business Operations - - - Other Charges 100.1525 Misc. Business Operations 279,607 247,661 31,946 279,607 247,661 31,946 Personal Services 100.1535 Sustainability Grant 84,119 74,508 9,611 Contractual Services 100.1535 Sustainability Grant - - - Commodities 100.1535 Sustainability Grant 880 779 101 Other Charges 100.1535 Sustainability Grant 2,157 1,911 246 87,156 77,198 9,958 Personal Services 100.1580 Community Arts 94,150 83,393 10,757 Contractual Services 100.1580 Community Arts - - - Commodities 100.1580 Community Arts - - - Other Charges 100.1580 Community Arts - - - 94,150 83,393 10,757 Personal Services 100.1705 Legal Administration 785,959 696,162 89,797 Contractual Services 100.1705 Legal Administration 146,515 129,775 16,740 Commodities 100.1705 Legal Administration 20,200 17,892 2,308 Other Charges 100.1705 Legal Administration 26,480 23,455 3,025 979,154 867,284 111,870 Personal Services 100.1905 Admin. Services General Support 465,393 412,221 53,172 Contractual Services 100.1905 Admin. Services General Support 99,600 88,221 11,379 Commodities 100.1905 Admin. Services General Support 2,100 1,860 240 Other Charges 100.1905 Admin. Services General Support 24,797 21,964 2,833 591,890 524,266 67,624 Personal Services 100.1910 Revenue Division 305,271 270,393 34,878 Contractual Services 100.1910 Revenue Division 420,621 372,564 48,057 City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 270 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Commodities 100.1910 Revenue Division 44,800 39,682 5,118 Other Charges 100.1910 Revenue Division 61,876 54,807 7,069 832,568 737,445 95,122 271 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.1915 Payroll Division 250,050 221,481 28,569 Contractual Services 100.1915 Payroll Division - - - Commodities 100.1915 Payroll Division 6,450 5,713 737 Other Charges 100.1915 Payroll Division 7,570 6,705 865 264,070 233,899 30,170 Personal Services 100.1920 Accounting Division 622,539 551,413 71,126 Contractual Services 100.1920 Accounting Division 124,989 110,709 14,280 Commodities 100.1920 Accounting Division 4,200 3,720 480 Other Charges 100.1920 Accounting Division 18,171 16,095 2,076 769,899 681,937 87,962 Personal Services 100.1925 Purchasing Division 265,123 234,832 30,291 Contractual Services 100.1925 Purchasing Division 31,100 27,547 3,553 Commodities 100.1925 Purchasing Division 3,300 2,923 377 Other Charges 100.1925 Purchasing Division 8,767 7,765 1,002 308,290 273,067 35,223 - Personal Services 100.1929 Human Resources Division 807,351 715,110 92,241 Contractual Services 100.1929 Human Resources Division 511,938 453,448 58,490 Commodities 100.1929 Human Resources Division 22,683 20,091 2,592 Other Charges 100.1929 Human Resources Division 17,067 15,117 1,950 1,359,039 1,203,766 155,273 Personal Services 100.1932 Information Technology 1,175,666 1,041,345 134,322 Contractual Services 100.1932 Information Technology 742,713 657,857 84,856 Commodities 100.1932 Information Technology 401,739 355,840 45,899 Other Charges 100.1932 Information Technology 51,123 45,282 5,841 2,371,241 2,100,323 270,918 Personal Services 100.1940 Misc. Expenditures/Transfers 141,000 124,891 16,109 Contractual Services 100.1940 Misc. Expenditures/Transfers 325,000 287,868 37,132 Commodities 100.1940 Misc. Expenditures/Transfers - - - Other Charges 100.1940 Misc. Expenditures/Transfers - - - 466,000 412,759 53,241 Personal Services 100.1941 Parking Enfcmt. and Ticket Process. 950,619 842,009 108,610 Contractual Services 100.1941 Parking Enfcmt. and Ticket Process. 53,382 47,283 6,099 Commodities 100.1941 Parking Enfcmt. and Ticket Process. 15,496 13,726 1,770 Other Charges 100.1941 Parking Enfcmt. and Ticket Process. 148,209 131,276 16,933 1,167,706 1,034,294 133,412 Personal Services 100.1942 School Crossing Guards 370,962 328,579 42,383 Contractual Services 100.1942 School Crossing Guards - - - Commodities 100.1942 School Crossing Guards 833 738 95 Other Charges 100.1942 School Crossing Guards - - - 371,795 329,317 42,478 Personal Services 100.2101 Community Development Admin 212,638 188,344 24,294 Contractual Services 100.2101 Community Development Admin 1,180 1,045 135 Commodities 100.2101 Community Development Admin 959 849 110 Other Charges 100.2101 Community Development Admin 8,968 7,943 1,025 223,745 198,182 25,563 Personal Services 100.2105 Planning and Zoning 592,683 524,968 67,715 272 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Contractual Services 100.2105 Planning and Zoning 110,504 97,879 12,625 Commodities 100.2105 Planning and Zoning 1,900 1,683 217 Other Charges 100.2105 Planning and Zoning 28,948 25,641 3,307 734,035 650,170 83,865 Personal Services 100.2120 Housing Rehabilitation 154,594 136,932 17,663 Contractual Services 100.2120 Housing Rehabilitation 2,000 1,771 229 Commodities 100.2120 Housing Rehabilitation 1,300 1,151 149 Other Charges 100.2120 Housing Rehabilitation 8,720 7,724 996 166,614 147,578 19,036 Personal Services 100.2126 Building Inspection Services 1,064,216 942,627 121,589 Contractual Services 100.2126 Building Inspection Services 140,889 124,792 16,097 Commodities 100.2126 Building Inspection Services 5,100 4,517 583 Other Charges 100.2126 Building Inspection Services 60,864 53,910 6,954 1,271,069 1,125,847 145,222 Personal Services 100.2128 Homeless Services - - - Contractual Services 100.2128 Homeless Services 96,200 85,209 10,991 Commodities 100.2128 Homeless Services - - - Other Charges 100.2128 Homeless Services - - - 96,200 85,209 10,991 Personal Services 100.2205 Police Administration 1,078,884 955,619 123,264 Contractual Services 100.2205 Police Administration 70,954 62,847 8,107 Commodities 100.2205 Police Administration 55,520 49,177 6,343 Other Charges 100.2205 Police Administration 70,207 62,186 8,021 1,275,565 1,129,829 145,735 Personal Services 100.2210 Patrol Operations 11,310,849 10,018,565 1,292,284 Contractual Services 100.2210 Patrol Operations - - - Commodities 100.2210 Patrol Operations 86,956 77,021 9,935 Other Charges 100.2210 Patrol Operations 550,313 487,439 62,874 11,948,118 10,583,025 1,365,093 Personal Services 100.2215 Criminal Investigations 2,036,789 1,804,083 232,707 Contractual Services 100.2215 Criminal Investigations 600 531 69 Commodities 100.2215 Criminal Investigations 5,200 4,606 594 Other Charges 100.2215 Criminal Investigations 75,488 66,863 8,625 2,118,077 1,876,083 241,994 Personal Services 100.2225 Police Social Service Bureau 389,852 345,311 44,541 Contractual Services 100.2225 Police Social Service Bureau - - - Commodities 100.2225 Police Social Service Bureau - - - Other Charges 100.2225 Police Social Service Bureau 44,622 39,524 5,098 434,474 384,835 49,639 Personal Services 100.2230 Juvenile Bureau 1,018,881 902,472 116,409 Contractual Services 100.2230 Juvenile Bureau - - - Commodities 100.2230 Juvenile Bureau - - - Other Charges 100.2230 Juvenile Bureau 30,994 27,453 3,541 1,049,875 929,925 119,950 Personal Services 100.2235 School Community Liaison Bureau 423,411 375,036 48,375 Contractual Services 100.2235 School Community Liaison Bureau - - - Commodities 100.2235 School Community Liaison Bureau - - - 273 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Other Charges 100.2235 School Community Liaison Bureau 21,071 18,664 2,407 444,482 393,699 50,783 Personal Services 100.2240 Records Bureau 575,162 509,449 65,713 Contractual Services 100.2240 Records Bureau 378 335 43 Commodities 100.2240 Records Bureau 21,500 19,044 2,456 Other Charges 100.2240 Records Bureau 28,120 24,907 3,213 625,160 553,734 71,426 Personal Services 100.2245 Communications Bureau 1,299,935 1,151,415 148,520 Contractual Services 100.2245 Communications Bureau 22,000 19,486 2,514 Commodities 100.2245 Communications Bureau 400 354 46 Other Charges 100.2245 Communications Bureau 27,669 24,508 3,161 1,350,004 1,195,763 154,240 Personal Services 100.2250 Service Desk Bureau 1,626,121 1,440,334 185,787 Contractual Services 100.2250 Service Desk Bureau 3,112 2,756 356 Commodities 100.2250 Service Desk Bureau 10,450 9,256 1,194 Other Charges 100.2250 Service Desk Bureau 29,543 26,168 3,375 1,669,226 1,478,514 190,712 Personal Services 100.2251 311 Center 446,013 395,055 50,958 Contractual Services 100.2251 311 Center 50,000 44,287 5,713 Commodities 100.2251 311 Center - - - Other Charges 100.2251 311 Center 10,264 9,091 1,173 506,277 448,434 57,843 Personal Services 100.2255 Office of Professional Standards 339,298 300,533 38,765 Contractual Services 100.2255 Office of Professional Standards - - - Commodities 100.2255 Office of Professional Standards - - - Other Charges 100.2255 Office of Professional Standards 9,240 8,184 1,056 348,538 308,717 39,821 Personal Services 100.2260 Office of Administration 340,718 301,791 38,928 Contractual Services 100.2260 Office of Administration - - - Commodities 100.2260 Office of Administration 35,000 31,001 3,999 Other Charges 100.2260 Office of Administration 115,450 102,260 13,190 491,168 435,051 56,117 Personal Services 100.2265 Neighborhood Enforcement 1,786,026 1,581,969 204,057 Contractual Services 100.2265 Neighborhood Enforcement - - - Commodities 100.2265 Neighborhood Enforcement - - - Other Charges 100.2265 Neighborhood Enforcement 78,152 69,223 8,929 1,864,178 1,651,192 212,986 274 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.2270 Traffic Bureau 867,104 768,036 99,068 Contractual Services 100.2270 Traffic Bureau - - - Commodities 100.2270 Traffic Bureau 9,900 8,769 1,131 Other Charges 100.2270 Traffic Bureau 52,306 46,330 5,976 929,310 823,135 106,175 Personal Services 100.2275 Community Strategic Bureau 98,528 87,271 11,257 Contractual Services 100.2275 Community Strategic Bureau - - - Commodities 100.2275 Community Strategic Bureau - - - Other Charges 100.2275 Community Strategic Bureau 27,819 24,641 3,178 126,347 111,912 14,435 Personal Services 100.2280 Animal Control Bureau 205,863 182,343 23,520 Contractual Services 100.2280 Animal Control Bureau 1,600 1,417 183 Commodities 100.2280 Animal Control Bureau 5,500 4,872 628 Other Charges 100.2280 Animal Control Bureau 11,447 10,139 1,308 224,410 198,771 25,639 Personal Services 100.2285 Problem Solving Team 1,127,924 999,057 128,867 Contractual Services 100.2285 Problem Solving Team 2,700 2,392 308 Commodities 100.2285 Problem Solving Team 4,750 4,207 543 Other Charges 100.2285 Problem Solving Team 43,016 38,101 4,915 1,178,390 1,043,757 134,633 Personal Services 100.2305 Fire Management & Support 437,263 387,305 49,958 Contractual Services 100.2305 Fire Management & Support 62,923 55,734 7,189 Commodities 100.2305 Fire Management & Support 168,400 149,160 19,240 Other Charges 100.2305 Fire Management & Support 75,276 66,676 8,600 743,862 658,874 84,987 Personal Services 100.2310 Fire Prevention 501,989 444,636 57,353 Contractual Services 100.2310 Fire Prevention 12,700 11,249 1,451 Commodities 100.2310 Fire Prevention 4,000 3,543 457 Other Charges 100.2310 Fire Prevention 14,110 12,498 1,612 532,799 471,926 60,873 Personal Services 100.2315 Fire Suppression 11,857,781 10,503,009 1,354,772 Contractual Services 100.2315 Fire Suppression 39,265 34,779 4,486 Commodities 100.2315 Fire Suppression 64,900 57,485 7,415 Other Charges 100.2315 Fire Suppression 805,032 713,056 91,976 12,766,978 11,308,329 1,458,649 Personal Services 100.2320 Emergency Preparedness - - - Contractual Services 100.2320 Emergency Preparedness 2,500 2,214 286 Commodities 100.2320 Emergency Preparedness 3,000 2,657 343 Other Charges 100.2320 Emergency Preparedness 8,257 7,314 943 13,757 12,185 1,572 Personal Services 100.2407 Health Services Administration 285,176 252,594 32,582 Contractual Services 100.2407 Health Services Administration 1,140 1,010 130 Commodities 100.2407 Health Services Administration 1,550 1,373 177 Other Charges 100.2407 Health Services Administration 11,310 10,018 1,292 299,176 264,995 34,181 275 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.2435 Food & Environmental Health 1,230,023 1,089,490 140,532 Contractual Services 100.2435 Food & Environmental Health 95,992 85,025 10,967 Commodities 100.2435 Food & Environmental Health 8,850 7,839 1,011 Other Charges 100.2435 Food & Environmental Health 179,622 159,100 20,522 1,514,487 1,341,454 173,033 Personal Services 100.2440 Vital Records 126,975 112,468 14,507 Contractual Services 100.2440 Vital Records 2,650 2,347 303 Commodities 100.2440 Vital Records 8,000 7,086 914 Other Charges 100.2440 Vital Records 2,855 2,529 326 140,480 124,430 16,050 Personal Services 100.2455 Community Health Program 214,721 190,189 24,532 Contractual Services 100.2455 Community Health Program 14,706 13,026 1,680 Commodities 100.2455 Community Health Program 2,000 1,771 229 Other Charges 100.2455 Community Health Program 35,944 31,837 4,107 267,371 236,823 30,548 Personal Services 100.2460 Community Purchased Services - - - Contractual Services 100.2460 Community Purchased Services 506,305 448,459 57,846 Commodities 100.2460 Community Purchased Services - - - Other Charges 100.2460 Community Purchased Services - - - 506,305 448,459 57,846 Personal Services 100.2605 Director of Public Works 410,355 363,471 46,884 Contractual Services 100.2605 Director of Public Works 24,359 21,576 2,783 Commodities 100.2605 Director of Public Works 1,000 886 114 Other Charges 100.2605 Director of Public Works 9,341 8,274 1,067 445,055 394,207 50,848 Personal Services 100.2610 Municipal Service Center 140,540 124,483 16,057 Contractual Services 100.2610 Municipal Service Center 77,178 68,360 8,818 Commodities 100.2610 Municipal Service Center 198,100 175,467 22,633 Other Charges 100.2610 Municipal Service Center 13,254 11,740 1,514 429,072 380,050 49,022 Personal Services 100.2620 Infrastructure & Engineering Admin. 588,282 521,069 67,212 Contractual Services 100.2620 Infrastructure & Engineering Admin.- - - Commodities 100.2620 Infrastructure & Engineering Admin.- - - Other Charges 100.2620 Infrastructure & Engineering Admin.5,295 4,690 605 593,577 525,759 67,817 Personal Services 100.2625 Infrastructure & Engineering 768,477 680,677 87,800 Contractual Services 100.2625 Infrastructure & Engineering 4,000 3,543 457 Commodities 100.2625 Infrastructure & Engineering 3,583 3,174 409 Other Charges 100.2625 Infrastructure & Engineering 43,510 38,539 4,971 819,570 725,933 93,637 Personal Services 100.2630 Traffic Engineering 270,737 239,805 30,932 Contractual Services 100.2630 Traffic Engineering 9,800 8,680 1,120 Commodities 100.2630 Traffic Engineering 3,900 3,454 446 Other Charges 100.2630 Traffic Engineering 25,743 22,802 2,941 310,180 274,741 35,439 276 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.2640 Traffic Signals & Street Light Maint. 405,584 359,245 46,339 Contractual Services 100.2640 Traffic Signals & Street Light Maint. 200 177 23 Commodities 100.2640 Traffic Signals & Street Light Maint. 382,600 338,887 43,713 Other Charges 100.2640 Traffic Signals & Street Light Maint. 79,806 70,688 9,118 868,190 768,998 99,192 Personal Services 100.2650 Parks & Forestry Admin. 520,491 461,024 59,467 Contractual Services 100.2650 Parks & Forestry Admin. 9,000 7,972 1,028 Commodities 100.2650 Parks & Forestry Admin. 1,200 1,063 137 Other Charges 100.2650 Parks & Forestry Admin. 12,464 11,040 1,424 543,155 481,099 62,056 Personal Services 100.2655 Parks & Forestry Maint. & Oper. 2,652,999 2,349,889 303,110 Contractual Services 100.2655 Parks & Forestry Maint. & Oper. 424,120 375,664 48,456 Commodities 100.2655 Parks & Forestry Maint. & Oper. 230,979 204,589 26,390 Other Charges 100.2655 Parks & Forestry Maint. & Oper. 742,661 657,811 84,850 4,050,759 3,587,953 462,806 Personal Services 100.2665 Operations & Maint. Admin.1,031,712 913,837 117,875 Contractual Services 100.2665 Operations & Maint. Admin.827,167 732,662 94,505 Commodities 100.2665 Operations & Maint. Admin.5,533 4,901 632 Other Charges 100.2665 Operations & Maint. Admin.54,522 48,293 6,229 1,918,934 1,699,692 219,241 Personal Services 100.2670 Street & Alley Maintenance 1,941,550 1,719,725 221,825 Contractual Services 100.2670 Street & Alley Maintenance 140,200 124,182 16,018 Commodities 100.2670 Street & Alley Maintenance 187,300 165,901 21,399 Other Charges 100.2670 Street & Alley Maintenance 597,416 529,160 68,256 2,866,466 2,538,968 327,499 Personal Services 100.2675 Business District - Park Maint. 480,737 425,812 54,925 Contractual Services 100.2675 Business District - Park Maint. - - - Commodities 100.2675 Business District - Park Maint. - - - Other Charges 100.2675 Business District - Park Maint. 286,210 253,510 32,700 766,947 679,322 87,625 Personal Services 100.2677 Facilities 1,565,837 1,386,937 178,900 Contractual Services 100.2677 Facilities 219,929 194,802 25,127 Commodities 100.2677 Facilities 184,200 163,155 21,045 Other Charges 100.2677 Facilities 117,234 103,840 13,394 2,087,200 1,848,734 238,466 Personal Services 100.2680 Snow & Ice Control 296,038 262,215 33,823 Contractual Services 100.2680 Facilities 60,000 53,145 6,855 Commodities 100.2680 Facilities 353,300 312,935 40,365 Other Charges 100.2680 Facilities 41,777 37,004 4,773 751,115 665,299 85,816 Personal Services 100.3005 Recreation Management 277,695 245,968 31,727 Contractual Services 100.3005 Recreation Management 710 629 81 Commodities 100.3005 Recreation Management 2,666 2,361 305 Other Charges 100.3005 Recreation Management 23,643 20,942 2,701 304,714 269,900 34,814 Personal Services 100.3010 Recreation Business & Fiscal Mgmt. 262,549 232,552 29,997 Contractual Services 100.3010 Recreation Business & Fiscal Mgmt. 80,783 71,553 9,230 277 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Commodities 100.3010 Recreation Business & Fiscal Mgmt. 7,239 6,412 827 Other Charges 100.3010 Recreation Business & Fiscal Mgmt. 7,278 6,446 832 357,849 316,964 40,885 Personal Services 100.3020 Recreation General Support 299,951 265,681 34,270 Contractual Services 100.3020 Recreation General Support 68,235 60,439 7,796 Commodities 100.3020 Recreation General Support 9,783 8,665 1,118 Other Charges 100.3020 Recreation General Support 135,900 120,373 15,527 513,869 455,158 58,710 Personal Services 100.3025 Park Utilities - - - Contractual Services 100.3025 Park Utilities 89,500 79,274 10,226 Commodities 100.3025 Park Utilities - - - Other Charges 100.3025 Park Utilities - - - 89,500 79,274 10,226 278 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.3030 Crown Community Center 667,622 591,345 76,277 Contractual Services 100.3030 Crown Community Center 5,017 4,444 573 Commodities 100.3030 Crown Community Center 83,449 73,915 9,534 Other Charges 100.3030 Crown Community Center 20,523 18,178 2,345 776,611 687,882 88,729 Personal Services 100.3035 Chandler Community Center 663,497 587,691 75,806 Contractual Services 100.3035 Chandler Community Center 9,220 8,167 1,053 Commodities 100.3035 Chandler Community Center 55,889 49,504 6,385 Other Charges 100.3035 Chandler Community Center 42,051 37,247 4,804 770,657 682,608 88,049 Personal Services 100.3040 Fleetwood Jourdain Center 616,199 545,797 70,402 Contractual Services 100.3040 Fleetwood Jourdain Center 18,088 16,021 2,067 Commodities 100.3040 Fleetwood Jourdain Center 140,661 124,590 16,071 Other Charges 100.3040 Fleetwood Jourdain Center 33,205 29,411 3,794 808,153 715,820 92,333 Personal Services 100.3045 Fleetwood Jourdain Theater 84,827 75,135 9,692 Contractual Services 100.3045 Fleetwood Jourdain Theater 20,000 17,715 2,285 Commodities 100.3045 Fleetwood Jourdain Theater 6,550 5,802 748 Other Charges 100.3045 Fleetwood Jourdain Theater 11,740 10,399 1,341 123,117 109,050 14,066 Personal Services 100.3050 Recreation Outreach Program 86,293 76,434 9,859 Contractual Services 100.3050 Recreation Outreach Program 10,550 9,345 1,205 Commodities 100.3050 Recreation Outreach Program 107,200 94,952 12,248 Other Charges 100.3050 Recreation Outreach Program 10,900 9,655 1,245 214,943 190,385 24,558 Personal Services 100.3055 Levy Center 968,633 857,965 110,668 Contractual Services 100.3055 Levy Center 193,948 171,789 22,159 Commodities 100.3055 Levy Center 166,527 147,501 19,026 Other Charges 100.3055 Levy Center 35,043 31,039 4,004 1,364,151 1,208,295 155,857 Personal Services 100.3065 Church Street Boat Ramp 23,683 20,977 2,706 Contractual Services 100.3065 Church Street Boat Ramp - - - Commodities 100.3065 Church Street Boat Ramp 31,400 27,812 3,588 Other Charges 100.3065 Church Street Boat Ramp 100 89 11 55,183 48,878 6,305 Personal Services 100.3075 Boat Storage Facility 10,442 9,249 1,193 Contractual Services 100.3075 Boat Storage Facility - - - Commodities 100.3075 Boat Storage Facility 1,200 1,063 137 Other Charges 100.3075 Boat Storage Facility 700 620 80 12,342 10,932 1,410 Personal Services 100.3080 Beaches 521,520 461,935 59,585 Contractual Services 100.3080 Beaches 9,997 8,855 1,142 Commodities 100.3080 Beaches 42,297 37,464 4,833 Other Charges 100.3080 Beaches 53,146 47,074 6,072 626,960 555,329 71,631 279 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.3095 Robert Crown Ice Rink 777,010 688,236 88,775 Contractual Services 100.3095 Robert Crown Ice Rink 50,116 44,390 5,726 Commodities 100.3095 Robert Crown Ice Rink 238,277 211,053 27,224 Other Charges 100.3095 Robert Crown Ice Rink 85,884 76,072 9,812 1,151,287 1,019,751 131,537 Personal Services 100.3100 Sports Leagues 37,870 33,543 4,327 Contractual Services 100.3100 Sports Leagues - - - Commodities 100.3100 Sports Leagues 6,500 5,757 743 Other Charges 100.3100 Sports Leagues 867 768 99 45,237 40,069 5,168 Personal Services 100.3105 Aquatic Camp 109,618 97,094 12,524 Contractual Services 100.3105 Aquatic Camp - - - Commodities 100.3105 Aquatic Camp 12,350 10,939 1,411 Other Charges 100.3105 Aquatic Camp 100 89 11 122,068 108,122 13,946 Personal Services 100.3110 Tennis 95,244 84,362 10,882 Contractual Services 100.3110 Tennis 200 177 23 Commodities 100.3110 Tennis 600 531 69 Other Charges 100.3110 Tennis 3,900 3,454 446 99,944 88,525 11,419 Personal Services 100.3130 Special Recreation Programs 394,592 349,509 45,083 Contractual Services 100.3130 Special Recreation Programs 650 576 74 Commodities 100.3130 Special Recreation Programs 9,822 8,700 1,122 Other Charges 100.3130 Special Recreation Programs 26,843 23,776 3,067 431,907 382,561 49,346 Personal Services 100.3140 Bus Program 67,010 59,354 7,656 Contractual Services 100.3140 Bus Program 280 248 32 Commodities 100.3140 Bus Program - - - Other Charges 100.3140 Bus Program 507 449 58 67,797 60,051 7,746 Personal Services 100.3150 Park Service Unit 100,813 89,295 11,518 Contractual Services 100.3150 Park Service Unit 650 576 74 Commodities 100.3150 Park Service Unit 1,000 886 114 Other Charges 100.3150 Park Service Unit 2,205 1,953 252 104,668 92,709 11,958 Personal Services 100.3155 Youth Golf Program 19,250 17,051 2,199 Contractual Services 100.3155 Youth Golf Program 250 221 29 Commodities 100.3155 Youth Golf Program 900 797 103 Other Charges 100.3155 Youth Golf Program 100 89 11 20,500 18,158 2,342 280 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2013 to be Received in FY 2014 Personal Services 100.3215 Youth Engagement Division 614,734 544,500 70,234 Contractual Services 100.3215 Youth Engagement Division 6,510 5,766 744 Commodities 100.3215 Youth Engagement Division 9,800 8,680 1,120 Other Charges 100.3215 Youth Engagement Division 91,509 81,054 10,455 722,553 640,000 82,553 Personal Services 100.3605 Ecology Center 242,558 214,845 27,713 Contractual Services 100.3605 Ecology Center 4,000 3,543 457 Commodities 100.3605 Ecology Center 27,143 24,042 3,101 Other Charges 100.3605 Ecology Center 15,687 13,895 1,792 289,388 256,325 33,063 Personal Services 100.3610 Eco Quest Day Camp 88,058 77,997 10,061 Contractual Services 100.3610 Eco Quest Day Camp 1,600 1,417 183 Commodities 100.3610 Eco Quest Day Camp 10,500 9,300 1,200 Other Charges 100.3610 Eco Quest Day Camp 24,000 21,258 2,742 124,158 109,973 14,185 Personal Services 100.3700 Arts Council 4,155 3,680 475 Contractual Services 100.3700 Arts Council 14,184 12,563 1,621 Commodities 100.3700 Arts Council 816 723 93 Other Charges 100.3700 Arts Council 5,000 4,429 571 24,155 21,395 2,760 Personal Services 100.3710 Noyes Cultural Art Center 161,400 142,960 18,440 Contractual Services 100.3710 Noyes Cultural Art Center 8,005 7,090 915 Commodities 100.3710 Noyes Cultural Art Center 63,061 55,856 7,205 Other Charges 100.3710 Noyes Cultural Art Center 1,740 1,541 199 234,206 207,448 26,758 Personal Services 100.3720 Cultural Arts Programs 437,625 387,626 49,999 Contractual Services 100.3720 Cultural Arts Programs 137,163 121,492 15,671 Commodities 100.3720 Cultural Arts Programs 21,514 19,056 2,458 Other Charges 100.3720 Cultural Arts Programs 31,947 28,297 3,650 628,249 556,471 71,779 Personal Services N/A Total General Fund 68,374,333 60,562,448 7,811,885 Contractual Services N/A Total General Fund 6,411,183 5,678,694 732,489 Commodities N/A Total General Fund 3,650,529 3,233,450 417,079 Other Charges N/A Total General Fund 5,925,501 5,248,502 676,999 84,361,546$ 74,723,094$ 9,638,452$ Collection Losses 196,703 Total General Corporate Purpose Tax Levy 9,835,155$ 281 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Illinois Municipal Retirement Fund 100.1300 City Council 8,125$ -$ 8,125$ Illinois Municipal Retirement Fund 100.1400 City Clerk 15,097$ - 15,097$ Illinois Municipal Retirement Fund 100.1505 City Manager's Office 51,940$ - 51,940$ Illinois Municipal Retirement Fund 100.1510 Public Information 50,706$ - 50,706$ Illinois Municipal Retirement Fund 100.1535 Sustainability Grant 8,455$ - 8,455$ Illinois Municipal Retirement Fund 100.1580 Community Arts 9,066$ 9,066$ Illinois Municipal Retirement Fund 100.1705 Legal Administration 70,259$ - 70,259$ Illinois Municipal Retirement Fund 100.1905 Admin. Services General Support 41,048$ - 41,048$ Illinois Municipal Retirement Fund 100.1910 Revenue Division 23,598$ - 23,598$ Illinois Municipal Retirement Fund 100.1915 Payroll Division 23,371$ - 23,371$ Illinois Municipal Retirement Fund 100.1920 Accounting Division 56,192$ - 56,192$ Illinois Municipal Retirement Fund 100.1925 Purchasing Division 25,121$ - 25,121$ Illinois Municipal Retirement Fund 100.1929 Human Resources Division 42,249$ - 42,249$ Illinois Municipal Retirement Fund 100.1932 Information Technology 106,912$ - 106,912$ Illinois Municipal Retirement Fund 100.1941 Parking Enfcmt. and Ticket Process.80,179$ - 80,179$ Illinois Municipal Retirement Fund 100.2101 Community Development Admin 18,642$ - 18,642$ Illinois Municipal Retirement Fund 100.2105 Planning and Zoning 55,317$ - 55,317$ Illinois Municipal Retirement Fund 100.2120 Housing Rehabilitation 12,403$ - 12,403$ Illinois Municipal Retirement Fund 100.2126 Building Inspection Services 90,809$ - 90,809$ Illinois Municipal Retirement Fund 100.2205 Police Administration 6,312$ - 6,312$ Illinois Municipal Retirement Fund 100.2225 Police Social Service Bureau 36,247$ - 36,247$ Illinois Municipal Retirement Fund 100.2240 Records Bureau 48,454$ - 48,454$ Illinois Municipal Retirement Fund 100.2245 Communications Bureau 109,222$ 109,222$ Illinois Municipal Retirement Fund 100.2250 Service Desk Bureau 122,941$ - 122,941$ Illinois Municipal Retirement Fund 100.2251 311 Center 40,653$ - 40,653$ Illinois Municipal Retirement Fund 100.2255 Office of Professional Standards 6,662$ - 6,662$ Illinois Municipal Retirement Fund 100.2260 Office of Administration 28,196$ - 28,196$ Illinois Municipal Retirement Fund 100.2270 Traffic Bureau 7,359$ - 7,359$ Illinois Municipal Retirement Fund 100.2275 Community Strategic Bureau 7,740$ - 7,740$ Illinois Municipal Retirement Fund 100.2280 Animal Control Bureau 18,346$ - 18,346$ Illinois Municipal Retirement Fund 100.2305 Fire Management & Support 13,524$ - 13,524$ Illinois Municipal Retirement Fund 100.2310 Fire Prevention 8,233$ 8,233$ Illinois Municipal Retirement Fund 100.2407 Health Services Administration 21,980$ - 21,980$ FY 2014 General Fund Budget for Illinois Municipal Retirement Fund City of Evanston Tax Levy Filing with Cook County 282 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied FY 2014 General Fund Budget for Illinois Municipal Retirement Fund City of Evanston Tax Levy Filing with Cook County Illinois Municipal Retirement Fund 100.2435 Food & Environmental Health 104,280$ - 104,280$ Illinois Municipal Retirement Fund 100.2440 Vital Records 10,729$ - 10,729$ Illinois Municipal Retirement Fund 100.2455 Community Health Program 20,626$ - 20,626$ Illinois Municipal Retirement Fund 100.2605 Director of Public Works 37,265$ - 37,265$ Illinois Municipal Retirement Fund 100.2610 Municipal Service Center 12,472$ - 12,472$ Illinois Municipal Retirement Fund 100.2620 EDOT Administration 52,175$ - 52,175$ Illinois Municipal Retirement Fund 100.2625 City Engineer 65,432$ - 65,432$ Illinois Municipal Retirement Fund 100.2630 Traffic Engineering 23,862$ - 23,862$ Illinois Municipal Retirement Fund 100.2640 Traffic Signals & Street Light Maint.31,628$ - 31,628$ Illinois Municipal Retirement Fund 100.2650 Parks & Forestry Administration 34,527$ 34,527$ Illinois Municipal Retirement Fund 100.2655 Parks & Forestry Maint. & Operations 219,214$ 219,214$ Illinois Municipal Retirement Fund 100.2665 Operations & Maint. Administration 45,400$ - 45,400$ Illinois Municipal Retirement Fund 100.2670 Street & Alley Maintenance 159,660$ - 159,660$ Illinois Municipal Retirement Fund 100.2675 Business District - Park Maintenance 34,024$ - 34,024$ Illinois Municipal Retirement Fund 100.2677 Facilities 129,576$ 129,576$ Illinois Municipal Retirement Fund 100.3005 Recreation Management 23,727$ - 23,727$ Illinois Municipal Retirement Fund 100.3010 Recreation Business & Fiscal Mgmt.22,351$ - 22,351$ Illinois Municipal Retirement Fund 100.3020 Recreation General Support 14,394$ - 14,394$ Illinois Municipal Retirement Fund 100.3030 Crown Community Center 44,111$ - 44,111$ Illinois Municipal Retirement Fund 100.3035 Chandler Community Center 33,675$ - 33,675$ Illinois Municipal Retirement Fund 100.3040 Fleetwood Jourdain Center 40,237$ - 40,237$ Illinois Municipal Retirement Fund 100.3045 Fleetwood Jourdain Theater 6,279$ - 6,279$ Illinois Municipal Retirement Fund 100.3055 Levy Center 61,373$ - 61,373$ Illinois Municipal Retirement Fund 100.3080 Beaches 9,434$ - 9,434$ Illinois Municipal Retirement Fund 100.3095 Robert Crown Ice Rink 42,131$ - 42,131$ Illinois Municipal Retirement Fund 100.3100 Sports Leagues 2,360$ - 2,360$ Illinois Municipal Retirement Fund 100.3130 Special Recreation Programs 16,805$ - 16,805$ Illinois Municipal Retirement Fund 100.3140 Bus Program 1,973$ - 1,973$ Illinois Municipal Retirement Fund 100.3150 Park Service Unit 8,756$ - 8,756$ Illinois Municipal Retirement Fund 100.3215 Youth Engagement 20,945$ 20,945$ Illinois Municipal Retirement Fund 100.3605 Ecology Center 17,279$ - 17,279$ Illinois Municipal Retirement Fund 100.3710 Noyes Cultural Art Center 6,519$ - 6,519$ Illinois Municipal Retirement Fund 100.3720 Cultural Arts Programs 24,357$ - 24,357$ 2,642,934 283 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied FY 2014 General Fund Budget for Illinois Municipal Retirement Fund City of Evanston Tax Levy Filing with Cook County Collection Losses 53,937 Total Levy for Illinois Municipal Retirement Fund 2,696,871$ 284 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Personal Services 700.8000 Fire Pension -$ -$ -$ Contractual Services 700.8000 Fire Pension - - - Commodities 700.8000 Fire Pension - - - Other Charges 700.8000 Fire Pension 7,718,825$ 1,759,344$ 5,959,481$ Collection Losses 121,622 Total Levy Fire Pension 6,081,103$ City of Evanston Tax Levy Filing with Cook County Fire Pension - Tax Levy Year 2013 to be Received in FY2014 285 of 575 Sources Amount Account Division Amount Outside To Be Category Division Description Budgeted Tax Levy Levied Personal Services 705.8100 Police Pension -$ -$ -$ Contractual Services 705.8100 Police Pension - - - Commodities 705.8100 Police Pension - - - Other Charges 705.8100 Police Pension 10,174,500 2,140,576 8,033,924 10,174,500$ 2,140,576$ 8,033,924$ Collection Losses 163,958 Total Levy Police Pension 8,197,882$ City of Evanston Tax Levy Filing with Cook County Police Pension - Tax Levy Year 2013 to be Received in FY2014 286 of 575 For City Council Meeting of November 11, 2013 Item A10 Ordinance 128-O-13: Special Service Area #4 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Hitesh Desai, Accounting Manager Subject: Special Service Area #4 Tax Levy Date: November 5, 2013 Recommended Action: Staff requests consideration of Tax Levy Ordinance 128-O-13, which levies the annual property tax for Special Service Area #4 in the amount of $377,548. Summary: Ordinance 128-O-13 is the annual tax levy for Special Service Area #4, which funds a portion of the activities of Downtown Evanston. The 2013 Levy is based on the City’s agreement with Downtown Evanston and on the FY 2014 Proposed Budget for the City of Evanston. The total tax levy as extended for 2013 is $377,548.. As noted in the report for approval of the Downtown Evanston Budget, this Levy has been decreased by $38,000 from the 2012 Levy. However, due to reassessments in the SSA #4, it is possible that not all of this levy will be collected and that collections will be limited by the maximum rate of .1464. The 2014 Proposed Budget for the City of Evanston provides for flexible funding of the Downtown Evanston operation to account for this possibility. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Hitesh Desai Accounting Manager 847.866.2934 hdesai@cityofevanston.org Memorandum 287 of 575 ------------------------------------------------------------------------------------ Attachment: Ordinance 128-O-13 288 of 575 11/11/2013 128-O-13 AN ORDINANCE Levying Taxes for the Special Service Area No. 4 of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2014, and Ending December 31, 2014 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof grants unto the City of Evanston as a Home Rule unit of government the power to tax; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2014, there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 4 of the City of Evanston as assessed and equalized for the year 2013, the sum of Three hundred seventy seven thousand five hundred and forty eight Dollars ($377,548.00), being the total 2014 appropriation plus allowances for collection losses, which are to be collected from the tax levy of Special Service Area No. 4 of the City of Evanston for the year 2013. The specific amounts levied for the various purposes and funds are designated 289 of 575 128-O-13 by being placed in separate columns under headings "To Be Raised By Taxation," and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston Special Service Area No. 4: Fund 210 – Special Service Area No. 4 Special Service Area No. 4 Fund Appropriation Source Other Than Taxation Levy Taxes Personal Services $278,479 $0 $278,479 Maintenance $180,784 $89,263 $91,521 Professional and Other $168,000 $168,000 $0 SUBTOTAL $627,263 $257,263 $370,000 Collection Losses – 2.04% $7,548 TOTAL TAXATION $377,548 SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under no circumstances shall the total annual amount levied exceed 0.1464% of the Special Service Area No. 4 equalized assessed valuation. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 128-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 290 of 575 128-O-13 Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, City Attorney 291 of 575 For City Council meeting of November 11, 2013 Item A11 Ordinance 129-O-13: Evanston Public Library Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Karen Danczak Lyons, Library Director Subject: Ordinance 129-O-13: Evanston Library Fund Tax Levy Date: November 5, 2013 Recommended Action: The Evanston Public Library Board requests consideration of Tax Levy Ordinance 129- O-12 which levies the annual property tax for the Evanston Public Library in the amount of $5,105,448. Summary: The Library 2013 Proposed Tax Levy includes two requests. The Library Fund Levy is proposed at $5,105,448. This request represents a 17.64 percent increase over the 2012 Levy of $4,340,014. This Proposed Tax Levy includes the set aside of a new Capital Improvements reserve of $150,000 as outlined in the 2014 Evanston Public Library Proposed Budget . Questions regarding the Proposed Library Tax Levy may be directed to the City Treasurer or Library Director: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Karen Danczak Lyons Library Director 847.448.8655 kdanczaklyons@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 129-O-13 Memorandum 292 of 575 11/11/2013 129-O-13 AN ORDINANCE Levying Taxes for the Library Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2014, and ending December 31, 2014, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the Library Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2014, there is hereby levied on all real property subject to taxation within the corporate 293 of 575 129-O-13 limits of said City of Evanston as assessed and equalized for the year 2013 the sum of Five Million, One Hundred Five Thousand, Four Hundred Forty Eight Dollars ($5,105,448), being the total of the appropriation legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2013 for Library Fund Purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 25, 2013. Appropriations are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: Library General Corporate Purposes 4,624,112.00 Library Fund - Illinois Municipal 331,336.00 Retirement Fund Pension ( IMRF ) Library Fund - Capital Levy 150,000.00 The specific amounts hereby levied for the Library Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of Five Million, One Hundred Five Thousand, Four Hundred Forty Eight Dollars ($5,105,448) for the Library Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY14 Budget – Tax Levy Year 2013 to be Received in FY14, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. ~2~ 294 of 575 129-O-13 SECTION 5: That this Ordinance 129-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel ~3~ 295 of 575 129-O-13 Exhibit A City of Evanston Tax Levy filing with Cook County FY14 Budget - Tax Levy Year 2013 to be received in FY2014 EVANSTON PUBLIC LIBRARY 2014 BUDGET Sources Amount Division Amount Outside To Be Description Budgeted Tax Levy Levied Youth Services 1,030,009 109,932 920,077 Adult Services 1,552,637 137,998 1,414,639 Circulation 573,258 69,842 503,416 Neighborhood Services 456,527 43,370 413,157 Technical Services 538,879 57,096 481,783 Maintenance 660,703 55,037 605,666 Administration 867,781 101,071 766,710 Grants 36,545 36,545 - 5,716,339 610,891 5,105,448 ~4~ 296 of 575 For City Council meeting of November 11, 2013 Item A12 Ordinance 5T-O-13: Evanston Township Tax Levy For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, Acting Township Supervisor/City Manager Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Ordinance 5T-O-13: Evanston Township Tax Levy Date: November 5, 2013 Recommended Action: Staff requests consideration of Tax Levy Ordinance 5T-O-13 which levies the annual property tax for the Evanston Township. Summary: Ordinance 5T-O-13 is the Annual Tax Levy for the Evanston Township, which is based on the Proposed 2014 Annual Budget. The total tax levy as extended for 2013 is $1,181,375. This levy amount includes a Loss Factor of 5.263%, compared to the City’s Loss Factor of 2.04%. The 2013 Levy is equal to the 2012 Levy. Questions regarding this ordinance may be forwarded to: Acting Township Supervisor Wally Bobkiewicz 2100 Ridge Ave Evanston, IL 60201 847-866-2936 Township Assessor Bonnie Wilson 2100 Ridge Ave Evanston, IL 60201 847-448-8178 ----------------------------------------------------------------------------------- Attachment: Ordinance 5T-O-13 Memorandum 297 of 575 11/11/2013 5T-O-13 AN ORDINANCE Tax Levy Ordinance for the Town of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2014, and Ending December 31, 2014 BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Pursuant to the authority vested in them by Section 13 of Article XIII of "An Act to revise the law in relation to township organizations” approved March 6, 1874 as amended, the Board of Town Trustees, in meeting assembled, do hereby find and declare that there will be required to be raised by general taxation the amounts hereinafter set down, to be levied upon all taxable property in said Town, in order to meet and defray all the necessary expenses and liabilities of the Town and the amounts so required are itemized and needed for uses and purposes as follows, to wit: For necessary expenses for the general uses and purposes of the Town: Town General Fund Appropriation Source Other Than Taxation Amount To Be Raised by Taxation Town Fund Administration $170,459 $133,871 $36,588 Community Programs/Services $199,165 $0 $199,165 TOTAL APPROPRIATION $369,624 $133,871 $235,753 Loss Factor (5.263%) $12,408 TOTAL TAX LEVY FOR TOWN $248,161 298 of 575 5T-O-13 Making the amount to be raised by taxation and levied on all taxable property in said town, for the uses and purposes aforesaid for the Town General Fund, the sum of Two Hundred Forty-Eight Thousand, One Hundred Sixty-One Dollars ($248,161.00). For the necessary expenses for General Assistance by the Town: General Assistance Fund Appropriation Source Other Than Taxation Amount To Be Raised By Taxation General Assistance $644,044 $0 $644,044 General Assistance Administration $354,250 $111,741 $242,509 TOTAL APPROPRIATION $998,294 $111,741 $886,553 Loss Factor (5.263%) $46,661 TOTAL TAX LEVY FOR GENERAL ASSISTANCE $933,214 Making the amount to be raised by taxation and levied on all taxable property in said Town for the necessary expenses and liabilities for General Assistance by the Town for the sum of Nine Hundred Thirty Three Thousand, Two Hundred and Fourteen Dollars ($933,214.00). Making the aggregate sum of One Million, One Hundred Eighty-One Thousand, Three Hundred Seventy-Five Dollars ($1,181,375.00) to be raised by taxation and levied on all taxable property in said Town, in order to meet and defray all the necessary expenses and liabilities of the Town, as required in accordance with law. And it is hereby directed that the aforesaid sum be raised by taxation in the manner provided by law. SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. 299 of 575 5T-O-13 SECTION 3: That this Ordinance 5T-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Wally Bobkiewicz, Acting Township Supervisor Attest: _____________________________ Rodney Greene, Town Clerk Approved as to form: _______________________________ W. Grant Farrar, Town Board Attorney 300 of 575 For City Council meeting of October 28, 2013 Item A13 Ordinance 119-O-13: Class Y Liquor Licenses to Sell Limited Wine by the Glass For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Admin. Adjudication & Liquor Licensing Manager Subject: Ordinance 119-O-13, Amending City Code Subsection 3-4-6-(Y), Class Y Liquor Licenses, to Permit Limited Sale of Wine by the Glass Date: October 11, 2013 Recommended Action: The Local Liquor Commissioner recommends adoption of Ordinance 119-O-13. This ordinance was introduced at the October 28, 2013 City Council meeting. Funding Source: n/a Summary: Ordinance 119-O-13 amends City Code Subsection 3-4-6-(Y) to permit Class Y liquor license holders to sell no more than two 6-ounce glasses of wine per customer per day. The license holder shall provide accompanying food service, such as a cheese plate and/or pretzels, to customers who buy wine by the glass. Legislative History: On October 10, 2013, the Liquor Control Review Board met and recommended amending the Class Y liquor license. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 119-O-13 October 10, 2013 Liquor Control Review Board Minutes Memorandum 301 of 575 10/11/2013 119-O-13 AN ORDINANCE Amending City Code Subsection 3-4-6-(Y), Class Y Liquor Licenses, To Permit Limited Sale of Wine by the Glass NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Subsection 3-4-6-(Y) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (Y) Class Y licenses, which shall authorize the retail sale of alcoholic liquor, wine and unrefrigerated beer only in original packages to persons of at least twenty-one (21) years of age for consumption off the premises as set forth herein. 1. It shall be unlawful for a Class Y licensee to sell a single sealed container of wine unless the container is greater than or equal to sixteen (16) fluid ounces or four hundred seventy-three thousandths liter (0.473 l). 2. The sale of alcoholic liquor at retail pursuant to the Class Y license may begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 3. Wine tasting of only the wines permitted to be sold under this classification for consumption off-premises shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees may sell samples, but the volume of any sample sold shall not exceed four (4) six (6) fluid ounces and the total volume of all samples sold to a person in a day shall not exceed ten (10) twelve (12) fluid ounces. Licensees shall not provide and/or sell more than ten (10) a total of fifteen (15) fluid ounces of samples to any person in a day. Licensees must have at least one (1) BASSET-certified site Manager on-premises whenever offering wine for tasting. Licensees must provide food service when offering wine for tasting. 4. The licensed premises shall not exceed a gross area of five thousand square feet (5,000 ft2) total. 302 of 575 119-O-13 ~2~ 5. Not less than ten percent (10%) but not more than twenty percent (20%) of total gross square foot area of the licensed premises shall be designated for the sale of food. 6. Not more than ten percent (10%) of total gross square foot area of the licensed premises may be designated for the sale of unrefrigerated beer. 7. Not more than two percent (2%) of total gross square foot area of the licensed premises may be designated for the sale of alcoholic liquor other than wine and unrefrigerated beer. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be .....$5,000.00 The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be .....$5,160.00 No more than three (3) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 303 of 575 119-O-13 ~3~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 304 of 575 Page 1 of 4 MEETING MINUTES Liquor Control Board Thursday, October 10, 2013 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Byron Wilson Members Absent: Dick Peach, Dave Skrodzki Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Nicolae Marian (Jilly’s Café); Deborah Evans (Peckish Pig); Jamie Evans (Peckish Pig); Thomas Fogarty (Peckish Pig); Diana Hammann (The Wine Goddess); Walter Clements (Sfuso-Style Café); Jesse Opdycke (Sfuso-Style Café); Richard Sandrok (Brew Supply Store); Justin Cory (winestyles); Sandeep Ghaey (Vinic Wine) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS D.N. Marian, Inc. d/b/a Jilly’s Café, 2614 Green Bay Road, Evanston, IL 60201: Mr. Marian explained his intention to acquire Jilly’s Café. He is seeking a Class D (Restaurant: Beer/Wine only) liquor license under the new corporate ownership name. He has been an employee of the restaurant for several years and will soon be its new owner. All operations will remain exactly the same. Mr. Marian expressed concern over the time frame for City Council approval as change of ownership will be effective November 29th. Mayor Tisdahl suggested that he contact Alderman Grover to see if she might be able to “suspend the rule” at the 10/28/13 City Council meeting in order to expedite the license. Mayor Tisdahl instructed Theresa Whittington to assist Mr. Marian in obtaining contact information. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Marian’s request. No concerns were voiced. The board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on October 28, 2013. Peckish One LLC d/b/a Peckish Pig, 623-6271/2 Howard Street, Evanston, IL 60202: Deborah and Jamie Evans explained their request to obtain a Class T (Combination Restaurant/Brewpub) liquor license. Deborah and Jamie were partners in The Celtic Knot for eight years before leaving to start Peckish Pig. 305 of 575 Page 2 of 4 Marian Macbeth asked Thomas Fogarty about BASSET training. He explained that he is trained and that the certificate will be forthcoming. The Local Liquor Control Commissioner asked the members if there were any concerns over the Peckish Pig request. No concerns were voiced. The board recommended issuing a Class T Liquor License to be introduced at the City Council meeting October 28, 2013. Wine Goddess LLC, d/b/a The Wine Goddess, 702 Main Street, Evanston, IL: Diana Hammann explained to the board her request to sell wine and beer by the glass at her wine shop, currently licensed under Class Y. Ms. Hammann explained that the presence of Trader Joe’s has hurt her business. She estimates that overall weekend sales have been down by 30-50% since they’ve opened. Ms. Hammann proposed adding a license provision to Class Y that will allow for sale of wine and beer by the glass for on-site consumption. She feels this might give smaller, independent wine shops a competitive advantage over big box stores. She pointed out that the typical bottle of wine yields a 33% profit margin while a wine by the glass could be up to 75% profit margin. Ms. Hammann previously considered changing her class to a restaurant/retail license (AA) but found the bathroom and kitchen requirements to be cost prohibitive. Once the estimates reached $40,000, she stopped counting the costs. Furthermore, she stated that running a restaurant is outside her realm of expertise. She stated that she wants to remain primarily a wine retailer. Ms. Hammann explained that allowing wine and beer by the glass offers benefits to the City by way of increased liquor tax revenue and gains to local businesses that might experience traffic from Wine Goddess patrons. She stated further that she has had requests from community members seeking an alternative to traditional bars for gatherings such as book clubs and knitting circles. Ms. Hammann also noted to the board that the wine retailer/on-site consumption model is popping up all over the country. She included a non-exhaustive list of such entities, five (5) of which are located in the Chicago area. She also noted that most are offering cheese plates. She stated that she has no issue offering a cheese plate by way of food service. Mayor Tisdahl asked Grant Farrar if allowing alcohol by the glass without food for Class Y will put the City in a position to have to allow it for all licensees. Mr. Farrar responded that he foresees it as a possibility that other licensees will seek to deviate from the established models of their respective liquor licenses. One eventuality could be the City moving one step closer to allowing for a “basic” bar. Ms. Hammann questioned if that would be an issue if the code required a Class Y licensee to have most of its floor space dedicated to retail sale of wine. Mr. Farrar explained that the issue extended beyond Class Y and to the greater issue of other license class holders seeking deviations that bring the City closer to traditional bar service, without fully functioning kitchens. Dick Peach asked about the food requirement for Temperance’s tasting room. Grant Farrar responded that there is a limited food requirement for that establishment. Mr. Peach asked if a similar model could be extended to Class Y licensed establishments. 306 of 575 Page 3 of 4 Ms. Hammann offered that she has discussed the food requirement with the owner of Temperance Beer and was told that he plans to offer bagged pretzels to tasting room patrons. Dick Peach stated that if the City if going to allow bagged pretzels or chips for an establishment like Temperance that the City might be able to offer it to Class Y. Mr. Peach went on to state that he understands Grant Farrar’s concerns about setting a precedent but he does not foresee licensees who have full service kitchens deciding to abandon that model in order to reduce food service to only pretzels and chips in a bar setting. Grant Farrar noted that there is a distinction between tastings and retail sales. Tastings are capped. Mr. Farrar asked the board if a cap on retail sale for on-site consumption is something they would want to consider. Mayor Tisdahl asked how that might work and Mr. Farrar offered that the liquor board and City Council could recommend and could set a cap of 1 to 2 glasses. Marian Macbeth offered the view that if the City is already allowing an establishment like Temperance to offer pretzels and chips that the City has already set a precedent for some license classes to be able to sell alcohol without a full kitchen or food service. Considering the lack of full meal offering, Ms. Macbeth is in favor of a cap on the amount of alcohol that can be consumed. Mayor Tisdahl asked Sandeep Ghaey of Vinic Wine if his sales have suffered from the presence of Trader Joes. Mr. Ghaey responded that he has had a couple of down months that might be attributed to Trader Joes and/or the Davis Street construction project. He added that these are the first down months he has had in four (4) years. He feels offering glass pours to customers will enhance the community feel of his store. He does not envision Vinic Wine becoming a hang out destination but rather a place to stop off for a glass of wine before having dinner elsewhere downtown. He is in favor of a cap on the amount of on-site consumption sales. The Local Liquor Control Commissioner asked the members if there were any additional concerns over Diana Hammann’s request. All members are in favor of placing a cap of two glasses on the sale for on-site consumption. The board recommended amending Class Y to allow for onsite consumption. The amendment will be introduced at the City Council meeting October 28, 2013. Richard Sandrok, the Grain & the Grape, Homebrew and Winemaking Supply Retailer: Mr. Sandrok approached the Liquor Board for consideration of creation of liquor license classification to allow for the brewing and storage of alcohol as part of in-store educational instruction. Mr. Sandrok distributed a packet describing his business model and outlining similar businesses in the Chicago-land area. The Grain & the Grape will be a retail store offering hardware, agricultural goods, serving-ware, and hands-on education for all aspects of the wine and beer making process. Mr. Sandrok inquired if a liquor license would be necessary for his business. Mayor Tisdahl asked if there would be sampling of beers and wines on the business premise. Mr. Sandrok replied that there would be sampling of alcohol brewed as part of the demonstration class experience. He would also store small amounts of alcohol during the fermentation process. Fermenting would take place in 1 gallon containers. Mayor Tisdahl asked Grant Farrar if the sampling of alcohol would necessitate a liquor 307 of 575 Page 4 of 4 license. Grant Farrar stated that he would need time to research the Illinois Homemade Brewed Beverage act. Mr. Farrar also asked Mr. Sandrok to present additional background or research materials as to the type of licensing held by other similar businesses in neighboring jurisdictions. Mayor Tisdahl indicated that this matter would be continued to the next Liquor Control Board meeting in order to allow time to further research the issue. Walter Clements, Sfuso-Style Wine Sales: Walter Clements and Jesse Opdycke approached the Liquor Board for consideration of request to amend Class AA (Deli Restaurant/Gourmet Food Retail) or Class S (Restaurant/Retail sale) liquor license to allow for the sale of wine “sfuso” style in bulk containers and expansion of business hours. Mr. Clements explained that “sfuso” is an Italian term and refers to a young table wine intended for immediate consumption and is traditionally sold in bulk container (liters). Customers bring in refillable containers (typically 1 liter in size) and have them filled by the retailer. Traditional bottled wine has high shipping costs due to the added weight of individual glass bottles and air. Vino sfuso is more cost effective because it is traditionally distributed in stainless steel or oak casks. It is also more environmentally friendly because consumers fill the wine using refillable bottles. In addition to the retail sale of bulk vino sfuso, Mr. Clements plans to offer food in a restaurant setting. His concept is a wine café that sells retail wine in refillable bottles rather than prepackaged bottles. The café would offer small plates, coffee and pastries. Mr. Clements stated that Class AA seemed a close fit to his business plan with the exception of the requirement that retail sales be limited to alcohol in original packaging. Grant Farrar concurred that Class AA is the closest match for Mr. Clements concept. Marion Macbeth asked if the containers would be sealed. Mr. Clements responded that he has not thought that far ahead on the concept. His original idea was to allow customers to bring in their own old wine bottle with cork and charge by the liter. He said he is open to exploring ideas to seal the product. Grant Farrar pointed out that there ought to be some sort of container standard. Mr. Clements responded that he would do some research on container options and perhaps limit containers to only approved containers sold by the establishment. Mayor Tisdahl indicated that this matter would be continued to the next Liquor Control Board meeting in order to allow time for Walter Clements to research and present information to the board about containers and sealing. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 12:03 p.m., October 10, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 308 of 575 Administration & Public Works Meeting November 11, 2013 Item APW1 Discussion of Banner Policy For Discussion To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Subject: Banner Policy Discussion Date: November 6, 2013 Summary: The City of Evanston’s current banner program allows for the display of decorative banners on the City’s light poles to promote or celebrate the City, its civic institutions, or large, festive public activities that promote the corporate interests and welfare of the City of Evanston. Most banners are installed by City crews once a banner application is submitted except in the downtown business district. Applicants currently pay $35 or $45 for the first banner to be installed. The fee does not cover the City’s cost to install a single banner which is approximately $210. Applicants rarely request the installation of one banner. Banners in the downtown district are administered by Downtown Evanston and installed by a contractor and not subject to the policy. At the Administration and Public Works Committee’s meeting on September 9 staff proposed some changes to the program that will limit the City’s liability and minimize operational costs. In response to comments raised by some of the committee members, staff revised the proposed changes as follows: 1. Only banners from City sponsored events or City funded banners will be allowed. 2. Allow banners to be displayed only between May 1st and October 31st (previous proposal stated June 1st). 3. Limit the permit display time to a maximum of six (6) months (previous proposal states a maximum of three (3) months with a three (3) month renewal). Memorandum 309 of 575 4. Restrict banners from primary routes with four lanes of traffic, i.e. Ridge Avenue and Green Bay Road, except in business districts and adjacent to exempt entities (previous proposal offered no exceptions). 5. Exclude separate units of local government from this policy that install their own banner and assume the liability, i.e. Evanston School District 65, Ridgeville Park District, and Evanston School District 202, hospitals, universities and Downtown Evanston. (Previous proposal offered exceptions only to local government units and Downtown Evanston) If the proposed changes to the program are approved by the Committee, staff will remove all banners after November 30th in 2013 and will adhere to the display timeframe of May 1st to October 31st going forward. 310 of 575 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, November 11, 2013 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Room 2404 AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR II.APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 28, 2013 III.ITEMS FOR CONSIDERATION (P1) Ordinance 125-O-13, Granting Special Use for Commercial Indoor Recreation Facility at 2800 Central Street (Orangetheory Fitness) The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 125-O-13 granting a special use permit for the establishment of a Commercial Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central Street. Alderman Tendam requests Suspension of the Rules for Introduction and Action on November 11, 2013. For Introduction and Action (P2) Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building Permit to Construct Planned Development Located at 708 Church Street Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend the previously approved planned development for 708 Church Street (attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to provide for an extension of the time provided for the Applicant to obtain a building permit to construct the planned development. The Applicant requests a three-year extension of the time period provided in the Ordinance from December 31, 2013 to December 31, 2016. For Action IV.ITEMS FOR DISCUSSION V. COMMUNICATIONS VI.ADJOURNMENT 311 of 575 Planning & Development Committee Meeting Minutes of October 28, 2013 – 7:15 p.m. Room 2404, Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson MEMBERS ABSENT: M. Wynne STAFF PRESENT: M. Masoncup, J. McRae, M. Muenzer, B. Newman PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Acting Chair Fiske called the meeting to order at 7:20 p.m. II.APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 14, 2013 Ald. Holmes moved approval of the minutes of the October 14, 2013 P&D meeting, seconded by Ald. Grover. The Committee voted unanimously 6-0 to approve the October 14, 2013 minutes. III.ITEMS FOR CONSIDERATION (P1) Resolution 59-R-13 Designating the Portion of Greenleaf Street between Florence Avenue and Dewey Avenue with the Honorary Street Name Sign, “Sam McKinley, Jr. Way”. The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 59-R-13. For Action Ald. Grover moved to recommend approval, seconded by Ald. Tendam. Chair Fiske called Ald. Braithwaite, who wished to speak, to the podium. Ald. Braithwaite said Sam McKinley Jr.’s business was in the 2nd Ward, but his impact has been City-wide. He noted that when there was concern over the skating rink at the Robert Crown Center, Mr. McKinley made a donation to save it and he also contributed to Penny Park. Ald. Braithwaite said the opportunity to name a street after him is in order. Chair Fiske thanked Ald. Braithwaite. Ald. Wilson moved to recommend approval of Resolution 59-R-13, seconded by Ald. Tendam. DRAFT – NOT APPROVED 312 of 575 Planning & Development Committee Meeting Minutes of 10-28-13 Page 2 of 2 At Ald. Rainey’s inquiry as to whether people must be alive to have a street named in their honor, Chair Fiske said they must, and that the rule is subject to discussion by the Human Services Committee. Ald. Tendam commented that the down side is that the designation only lasts 10 years, to which Ald. Holmes added that that rule is not strictly enforced. The Committee voted unanimously 6-0 to recommend approval of Resolution 59-R-13. Joe McRae, Deputy City Manager and staff liaison to the Human Services Committee, said the Committee will continue to work on the rule. Ald. Holmes agreed that it needs to be refurbished. (P2) Ordinance 113-O-13 Amending the Zoning Ordinance to allow Commercial Parking Lots as Special Uses in the B3 District The Plan Commission and City staff recommend amending the Zoning Ordinance to allow Commercial Parking Lots as special uses in the B3 District with front yard and street side yard landscaped setbacks. Since the only B3 District in the city is located on Howard Street, the proposed text amendment could increase the availability of parking in the Howard Street corridor and therefore encourage redevelopment and new business opportunities within the Howard-Ridge TIF District. For Introduction Ald. Tendam moved to recommend introduction of Ordinance 113-O-13, seconded by Ald. Grover. Ald. Rainey noted that there will be a dire need for parking on Howard Street as more businesses open and this zoning will allow for readily available parking for these businesses since the neighborhood around Howard Street is now permit parking. The Committee voted unanimously 6-0 to recommend introduction of Ordinance 113-O-13. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Tendam. The meeting was adjourned at 7:25 p.m. Respectfully submitted, Bobbie Newman 313 of 575 For City Council meeting of November 11, 2013 Item P1 Ordinance 125-O-13: Commercial Indoor Recreation Facility at 2800 Central Street For Introduction and Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Community Development Director Melissa Klotz, Interim Zoning Administrator Jennifer Hackman, Zoning Division Subject: 2800 Central Street Special Use, 13ZMJV-0105 – Orangetheory Fitness ZBA Recommending Body; City Council Determining Body Date: November 6, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 125- O-13 granting a special use permit for the establishment of a Commercial Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central Street. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Suspension of the Rules is requested for Introduction and Action. Summary David Lanz, the applicant, wishes to open an Orangetheory Fitness studio at 2800 Central Street. Orangetheory Fitness is a personal training franchise. Orangetheory Fitness is a franchise facility that offers one-hour group workout classes for approximately 22 patrons per class who will participate in cardiovascular and strength training. The property features two buildings located at the southwest corner of Central Street and Ewing Avenue. The property is located at the eastern edge of a B1a Business District and is within the oCSC Central Street Corridor Overlay District. The property is adjacent to an R1 Single Family Residential District to the south. The subject building is the former location of Central Street Café, a Type 1 Restaurant that included retail wine sales and some takeout. The other building on the site, 2536 Ewing, is a 7-11 Convenience Store. The applicant would like to hold group training classes for approximately 22 participants throughout the day. Classes will last for one-hour each and would be scheduled one hour and 15 minutes apart to allow for transition. The studio plans to hire up to 12 Memorandum 314 of 575 employees, with 3-4 employees working at any one time. Classes will begin as early as 5:00 AM and some classes could be offered until 9:00 PM. The studio will operate from 5:00 AM to 10:00 PM, seven days a week. The applicant anticipates multiple classes early in the morning, one during lunchtime, and multiple classes in the evening. There will likely not be classes during the day since demand will be low during that time. Orangetheory Fitness anticipates that most clients will live within one mile of the studio and that some clients and employees will walk or ride bikes to the studio. The owner plans to install a bike rack on the premises for the convenience of clients and employees. There are five parking spaces available on site, a bus stop immediately adjacent to the property, and metered street parking along Central Street. If the studio were being newly built, six parking spaces would be required for this use; however, because the proposed use will utilize an existing building, this requirement does not apply. The studio intends to play music during classes within the studio area. Windows and doors will remain closed during workout classes, so the owner anticipates noise levels from outside the stand-alone building will be negligible and not create a nuisance. The applicant plans to utilize a small office space near the subject property to register clients prior to operation. These plans are not a part of the Special Use application. The applicant has brought these plans to the attention and review of City staff and staff has no concerns regarding these plans. Neighborhood Benefit This use should not cause any type of negative effect on the surrounding properties. Orangetheory Fitness will reactivate a building in the B1a Business District that has been unoccupied for over five months. This is important, because an empty building in a business district can detract from investment confidence in that district. Some neighboring property owners have voiced concerns about potential parking issues this use may generate. City staff feels that adequate parking is available for the use, given the inverse parking relationship that will occur since Orangetheory Fitness will primarily hold classes when surrounding businesses are closed. On-site parking, the adjacent bus stop, and the encouragement for patrons to bike or walk to the facility will also alleviate potential parking congestion. 315 of 575 Comprehensive Plan The Evanston Comprehensive General Plan encourages new development along existing commercial corridors that can add to the property tax base, sales tax revenue, and convenience for neighborhoods. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Recognize and support the strong role neighborhood business districts play in Evanston’s economy and its identity. Legislative History November 5, 2013: The Zoning Board of Appeals recommended unanimous approval of the special use permit for a Commercial Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central Street with the following conditions: 1. Hours of operation are limited to 5:00 AM – 10:00 PM, seven days a week. 2. Employees shall not utilize on-street parking. Attachments Proposed Ordinance 125-O-13 November 5, 2013 ZBA Draft Meeting Minutes Excerpt ZBA Findings Staff memo to the ZBA ZBA Application Packet – November 5, 2013 316 of 575 11/6/2013 125-O-13 AN ORDINANCE Granting a Special Use Permit for a Commercial Indoor Recreation Facility Located at 2800 Central Street in the B1a Business and oCSC Central Street Overlay Zoning Districts (“Orangetheory Fitness”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 5, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0105, an application filed by David Lanz, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2800 Central Street (the “Subject Property”) and located in the B1a Business and oCSC Central Street Overlay Zoning Districts, for a Special Use Permit to establish, pursuant to Subsection 6-9-5-3 of Title 6 of the Evanston City Code, 2012, as amended (the “Zoning Ordinance”), a Commercial Indoor Recreation Facility on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of November 11, 2013, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 12ZMJV-0105; and 317 of 575 125-O-13 ~2~ WHEREAS, at its meeting of November 11, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for an Indoor Commercial Recreation Facility on the Subject Property as applied for in case no. 13ZMJV-0105. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall not operate the Special Use authorized by this ordinance before 5:00 a.m. or after 10:00 p.m. on any day. C. Employee Parking: When driving to work at the Special Use authorized by this ordinance, the Applicant and its employees shall not park in any on-street parking spaces. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 318 of 575 125-O-13 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 319 of 575 125-O-13 ~4~ EXHIBIT A Legal Description LOT 1 IN BLOCK 4 IN E.T. POUL’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF PART OF THE N.E. FRACTIONAL ¼ OF SECTION 11 AND THE N.W. FRACTIONAL ¼ OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-11-202-013-0000 COMMONLY KNOWN AS: 2800 Central Street, Evanston, Illinois. 320 of 575 DRAFT NOT APPROVED Page 1 of 3 Zoning Board of Appeals MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, November 5, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Beth McLennan, Matt Rodgers, Clara Wineberg, Mary Beth Berns Members Absent: Scott Gingold, Andrew Gallimore Staff Present: Melissa Klotz, Ken Cox Presiding Member: Matt Rodgers New Business 2800 Central Street ZBA 13ZMJV-0105 David Lanz, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility at 2800 Central Street. 2800 Central Street is located in the B1a Business District and oCSC Central Street Corridor Overlay District, which require a special use permit for Commercial Indoor Recreation Facilities to operate (Zoning Code Section 6-9-5-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read to case into the record. David Lanz explained the proposal: • Group personal training – cardiovascular and weight resistance training • Orangetheory Fitness is a franchise, with 55 locations currently open and approximately 100 more under way • Plan to relocate bathroom, add shower, paint, redo electrical, new signage • Parking shouldn’t be an issue because many people will bike or walk and there is ample street parking • 3-4 employees at a time typically • 6 parking spaces on-site • Hours of operation 5am-10pm • Music will not emanate outside – windows will remain closed • ~22 customers per class with 200 customers projected at time of opening • Most classes will be before and after work • ~ 5 classes per week day • Weekend classes in the morning only • Plan to be a strong part of the community and will work with the neighborhood to address any potential parking concerns • Classes are one hour long with a 15 minute break before the next class begins Jane Hager stated the back of her property is near 2800 Central Street. She liked when it was a restaurant, but the parking issues this use will create are not compatible with the residential neighborhood. There are not 6 spaces on-site; one of the spaces is actually a bus stop. People will not bike there, they will drive. Parking is already a problem in the area. Dan Constance, owner of the Fireplace Shop, stated he has concerns over the parking. Parking is already a problem in the area. There will be twice as many cars when the classes are switching. This will adversely affect his business. 321 of 575 DRAFT NOT APPROVED Page 2 of 3 Zoning Board of Appeals Mr. Lanz explained his business will have an inverse parking relationship with the surrounding businesses since his classes will primarily occur in the early morning and late evening hours when other businesses are closed. Alderman Mark Tendam explained that he has a meeting scheduled with City staff in the Parking Division to discuss the parking issue in the entire area. Parking is free along much of Central Street, and he is confident any potential parking issues can be worked out. The Zoning Board entered into Deliberations: Ms. McLennan noted this is a business district and any business will need parking. The parking issue is not unique to this use. Ms. Berns explained that this business will help new draw people to this section of Central Street, which will benefit other businesses by bringing in new potential customers. She agreed that there is an inverse parking relationship with this use. Chairman Rodgers noted Alderman Tendam is aware of the parking issue and is looking into the issue for the entire area. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. McLennan motioned to recommend approval of the special use with the following conditions: 1. Hours of operation are limited to 5am-10pm, 7 days a week. 2. Employees shall not utilize on-street parking, and customers shall be encouraged not to park on residential streets. The motion was seconded by Ms. Wineberg and approved unanimously. Mr. Epstein explained the proposal: • Need to replace existing dilapidated 1-car garage • Building lot coverage variance is needed because the lot is substandard in size • Side yard setback variances are needed because the lot is only 25’ wide • Will remove a large portion of the deck to avoid needing an impervious surface variance • Will add stone steppers leading to garage to minimize impervious surface • There are shrubs along the north side yard property line and a fence along the south side yard property line • New slab will be poured for the new garage The Zoning Board then entered into Deliberations: 322 of 575 DRAFT NOT APPROVED Page 3 of 3 Zoning Board of Appeals Ms. Wineberg noted the proposed garage is well designed and will be a vast improvement over the existing garage. Ms. McLennan stated the lot is extremely small. Also, street parking in that area is quite difficult. Chairman Rodgers noted his only concern would be fire safety but since SPAARC did not note that as a concern he felt comfortable with the proposal. The Standards were then addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McLennan motioned for approval with the condition the project be within substantial compliance with the documents and testimony on record, and noted the impervious surface coverage variance is not needed and therefore not approved). The motion was seconded by Ms. Wineberg and approved 4-0. Respectfully Submitted, Melissa Klotz Zoning Planner, Community Development Department 323 of 575 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 5, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0105 Address or Location: 2800 Central Street Applicant: David Lanz Proposed Special Use: Commercial Indoor Recreation, Orangetheory Fitness 324 of 575 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __X__ approval with conditions specifically: 1. Hours of operation are limited to 5am-10pm, 7 days a week. 2. Employees shall not utilize on-street parking and customers should be encouraged not to park on residential streets. _____ denial of the proposed special use. __________________________________________ Date: _____________ Matt Rodgers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X___ Clara Wineberg __X__ ____ _______ Scott Gingold _____ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ _______ Andrew Gallimore _____ ____ 325 of 575 326 of 575 327 of 575 328 of 575 329 of 575 330 of 575 331 of 575 6-3-5-1: PURPOSE (of Special Uses) Special uses are those uses that, because of their potential adverse impact upon the immediate neighborhood and the City, as a whole, require a greater degree of scrutiny and review of site characteristics and impacts to determine their suitability in a given location. As such, the determination of special uses as appropriate shall be contingent upon their meeting a set of specific standards and the weighing, in each case, of the public need and benefit against the local impact, giving effect to the proposals of the applicant for ameliorating adverse impacts through special site planning and development techniques and contributions to the provisions of public improvements, sites, right of way and services. 6-3-5-10 Standards for Special Use 1. The requested special use is on of the SU's listed in the Zon. Ordin. Must list the ZO Section. 2. The requested special use is in keeping with the purposes and policies of the Comprehensive Gen. Plan & the zoning ordinance. RE: the CGP the applicant should be able to state the requested SU is not counter to its goals, objectives & policies. 3. The special use will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole. 4. The requested special use does not interfere with or diminish the value of property in the neighborhood. 5. The requested special use can be adequately served by public facilities and services. 6. The requested special use does not cause undue traffic congestion. 332 of 575 7. The requested special use preserves significant historical and architectural resources. 8. The requested special use preserves significant natural and environmental features. 9. The requested special use complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. 333 of 575 334 of 575 335 of 575 336 of 575 337 of 575 338 of 575 Address 2804 Central Street Address is approximate © 2013 Google Page 1 of 12804 Central Street - Google Maps 10/16/2013https://maps.google.com/maps?q=2536+ewing+avenue,+evanston&sll=42.063797,-87.71... 339 of 575 Zoning Map 2800 Central DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,320 Made with Evanston's GIS Printed: Oct 30, 2013 2:14:53 PM340 of 575 SPAARC Meeting Notes – October 16, 2013 Page 1 of 1 SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES October 16, 2013 Members Present: A. Allyn, I. Eckersberg, W. Hallen, M. Klotz, M. Muenzer, J. Murphy, C. Ruiz Staff Present: E. Golden, J. Hackman, M. Jones, B. Newman Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:32 p.m. New Business: 1) 2800 Central Street Recommendation to ZBA Application for a special use permit for Indoor Commercial Recreation for Orange Theory Fitness in the B1a District and oCSC Overlay District. APPLICATION PRESENTED BY: David Lanz Business owner GENERAL DISCUSSION: Mr. Lanz presented plans for the fitness center. The following issues were discussed: • Propose fitness center with: o Personal & group training, not an open gym; 1 hour sessions (1/2 strength, ½ heart rate) o Hours: weekdays: 5AM – 9PM (last class may start at 9PM depending on demand) o Hours: weekends perhaps open later and close earlier, depending on demand o 10-12 total employees with 4 employees present at any given time o Music – but within glass sound barrier to entrance lobby; will not be heard outside o Exterior signage to be added o Bike racks to be added to the west of the building, if permissible by property owner • 52 locations currently in the U.S., U.K. and Canada; expect to have 30 in the Chicago area • Ms. Klotz noted that there is no parking requirement because it is an existing building • Chair Hallen advised the applicant that the second of the 2 required exists cannot be through a storage room; number of participants dictates the number of required exits • Chair Hallen noted that all adjacent buildings to the location are commercial Mr. Murphy moved to recommend approval of the special use, seconded by Ms. Klotz. The Committee voted unanimously 7-0 to recommend approval of the special use to the ZBA. Other Business: APPROVAL OF MINUTES FROM OCTOBER 9, 2013. Mr. Muenzer moved to approve the minutes, seconded by Mr. Murphy. The Committee voted unanimously 7-0 to approve the October 9, 2013 meeting minutes. The meeting adjourned at 2:42 p.m. Respectfully submitted, Bobbie Newman APPROVED 341 of 575 For City Council meeting of November 11, 2013 Item P2 Resolution 64-R-13: Request for an Extension of Time to Obtain Building Permit to Construct Planned Development at 708 Church Street For Action To: Honorable Elizabeth B. Tisdahl and Members of the City Council City Manager, Wally Bobkiewicz From: Mark Muenzer, Director of Community Development W. Grant Farrar, Corporation Counsel Subject: Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building Permit to Construct Planned Development Located at 708 Church Street Date: November 6, 2013 Recommended Action: Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend the previously approved planned development for 708 Church Street (attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to provide for an extension of the time provided for the Applicant to obtain a building permit to construct the planned development. Summary: Ordinance 32-O-08 (the “Ordinance”) approved the construction and future operation of a multifamily residential and commercial mixed-use planned development with enclosed accessory parking (the “Planned Development”) at the real property commonly known as 708 Church Street (the “Property”). Pursuant to Subsection 6-3-6-6 of the City Zoning Ordinance, any modifications to site development allowances in excess of that established in the zoning district shall be approved by a supermajority vote (two-thirds) of then elected members of the City Council. Accordingly, the Ordinance was enacted by a supermajority vote which approved certain site development allowances for the Planned Development requested by the Applicant. Section 8 of the Ordinance provides that the applicant, 700 Church Street, LLC, an affiliate of Focus Development, owner of the Subject Property and developer of the Planned Development (the “Applicant”), shall have until December 31, 2013 to obtain a building permit for the Planned Development and thirty months to complete construction thereafter. The Applicant requests a three-year extension of the time period provided in the Ordinance from December 31, 2013 to December 31, 2016. The respective Planned Development will expire on December 31, 2013 unless a building permit is obtained and construction commences. The Planned Development and Special Use Memorandum 342 of 575 apply to the property, not the developer, and subsequent owners, if any, would be subject to the same deadline. Section 3 and Section 9 of the Ordinance provide that the development and construction of the Special Use for the Planned Development may only be commenced in substantial conformance and compliance with the terms of Ordinance and all applicable provisions of the City Code. Section 6 specifies that the Planned Development must be approved by an affirmative vote of two-thirds (2/3) of the Alderman elected to the City Council. Accordingly, given the language of Sections 3, 6 and 9 of the Ordinance, the Applicant’s pending request for an extension can only be approved by a two-third’s vote supermajority vote of the City Council. Legislative History: Ordinance 32-O-08 amended the Zoning Map and granted a Special Use for a multifamily residential and commercial mixed-use Planned Development with enclosed accessory parking located at 708 Church Street in the D3 Downtown Core Development Zoning District and was adopted by the City Council on March 23, 2008. The Planned Development is a mixed use development containing 218 dwelling units, 271 off street parking spaces enclosed within the building, a maximum building height of 385’/35 floors (excluding the mechanical penthouse), and approximately 18,258 square feet of retail/office space. In addition, the Ordinance approved numerous site development allowances, which exceed the normal maximum regulations established in the D3 District, including the approved FAR of 15.14 (site development maximum FAR 8.0) and building height of 385’ (maximum height permitted is 220’). Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Resolution 64-R-13 Exhibit 1: Ordinance 32-O-08 Page 2 of 2 343 of 575 11/1/2013 64-R-13 A RESOLUTION Extending the Time for the Applicant to Obtain a Building Permit to Construct the Planned Development Located at 708 Church Street Previously Authorized by Ordinance 32-O-08 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be c onstrued liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, on March 23, 2009, the City enacted Ordinance 32-O-08 by a supermajority vote (6-3), attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, amended the Zoning Map and granted a Special Use Permit for a Planned Development in the D3 Downtown Core Development Zoning District for the property located at 708 Church Street, Evanston, Illinois (the “Subject Property”), which is legally described in Exhibit 1; 344 of 575 64-R-13 ~2~ and WHEREAS, Ordinance 32-O-08 approved the construction and future operation of a multifamily residential and commercial mixed-use Planned Development with enclosed accessory parking at the Subject Property (the “Project”), which is detailed at length in Exhibit 1, and involved extensive legislative discussion at both the Plan Commission and the City Council level prior to enactment of Ordinance 32-O-08; and WHEREAS, Ordinance 32-O-08 was enacted by a supermajority vote as required in Subsection 6-3-6-6 of the Zoning Ordinance for modifications to a site development allowance in excess of that established in a zoning district, and WHEREAS, Section 8 of Ordinance 32-O-08 requires that the Applicant has until December 31, 2013 to obtain a building permit to construct the Project and thirty months thereafter to complete construction; and WHEREAS, 700 Church Street, LLC, an affiliate of Focus Development, owner of the Subject Property (“the Applicant”) and developer of the Project requests that that the December 31, 2013 deadline (the “Extension”) for the Applicant to obtain a building permit for the Project be extended to December 31 2016; and WHEREAS, Section 3 and Section 9 of Ordinance 32-O-08 provide that the development and construction of the special use for the Planned Development may only be commenced in substantial conformance and compliance with the terms of the Ordinance and all applicable provisions of the City Code; and WHEREAS, Section 6 of the Ordinance and Section 6-3-6-6 of the Zoning Ordinance provide that the Planned Development could only be approved by an 345 of 575 64-R-13 ~3~ affirmative vote of two-thirds (2/3) of the alderman elected to the City Council; and WHEREAS, reading Sections 3, 6, and 9 of Ordinance 32-O-08 together, and pursuant to the requirements set forth therein, the Extension can only be approved by an affirmative vote of two-thirds (2/3) of the alderman elected to the City Council; and WHEREAS, on November 11, 2013, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it voted to retain jurisdiction over the Extension request, and considered the Extension; and WHEREAS, during said meetings, the P&D Committee received input from the public, and carefully deliberated on the Extension request; and WHEREAS, at its meeting of November 11, 2013, held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered the P&D Committee’s deliberations, heard public comment, made findings; and WHEREAS, it is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The schedules set forth in Subsections 6-3-6-4-(D) and 6- 346 of 575 64-R-13 ~4~ 12-1-7-(A) of the Zoning Ordinance, and in Section 8 of Ordinance 32-O-08 not withstanding, the Applicant shall have until December 31, 2016 to obtain a building permit for the Planned Development on the Subject Property pursuant to this Resolution 64-R-13. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following condition on the Applicants Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: Recordation: The Applicants shall, at their cost, record a certified copy of this resolution, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide a copy thereof to the City, before it may apply to the City for any permits related to the Planned Development authorized by Ordinance 32- O-08, as amended by this Resolution 64-R-13. SECTION 4: Except as otherwise provided for in this Resolution 64-R-13, all applicable regulations of the Ordinance 32-O-08, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Resolution 64-R-13 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest.” SECTION 6: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This Resolution 64-R-13 shall be in full force and effect from 347 of 575 64-R-13 ~5~ and after its passage, approval, and publication in the manner provided by law. Ayes: _____ Nays: _____ ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 348 of 575 64-R-13 ~6~ EXHIBIT 1 Ordinance 32-O-08 349 of 575 3/23/2009 3/9/2009 3/3/2009 2/27/2009 5/5/2008 2/4/2008 32-0-08 AN ORDINANCE Amending the Zoning Map and Granting a Special Use for a Multifamily Residential and Commercial Mixed-Use Planned Development with I:nclosed Accessory Parking Located at 708 Church Street in the D3 Downtown Core Development Zoning District 350 of 575 WHEREAS,the Applicant sought approval for approximately two hundred eighteen (218) dwelling units, a maximum building height of approximately five hundred twenty-three feet (523') to the top of the roof of the building,approximately twenty-eight thousand six hundred fifty square feet (28,650 sq. ft.) of retail/office space,a defined gross floor area (excluding parking, loading, storage,mechanicals, and uses accessory to the building) of approximately four hundred fifty-seven thousand, seven hundred fifty-two square feet (457,752 sq.ft.),resulting in a floor area ratio of approximately fifteen and seventy-seven hundredths (15.77),and approximately two hundred thirty-four (234) off-street parking spaces enclosed within the building;and WHEREAS,the Plan Commission held public hearings on the application,case no.ZPC 07-04 PD&M, pursuant to proper notice,on August 8, 2007,September 20,2007,October 10,2007,November 14,2007,December 12,2007,and December 19,2007,heard testimony and received other evidence, made verbatim transcripts and written findings; and WHEREAS,the Plan Commission's written findings state that the application for the proposed Planned Development meets the standards in Section 6-3-4-5 of the Zoning Ordinance for a Zoning Map amendment;and WHEREAS,construction of the Planned Development,as proposed in the application, requires exceptions from the strict application of the Zoning Ordinance pertaining to maximum floor-area ratio, building height, setbacks,parking,loading, and the number of dwelling units;and 351 of 575 WHEREAS,pursuant to Sections 6-3-6-4,6-3-6-5, and 6-3-6-6 of the Zoning Ordinance, the City Council may grant site development allowances and exceptions to site development allowances that depart from and/or exceed the normal maximum regulations established in the Zoning Ordinance,provided that the City Council makes written findings of fact that the exceptions are essential to achieve one or more of the public benefits described in Section 6-3-6-3 of the Zoning Ordinance; and WHEREAS,the Plan Commission's written findings state that the application for the proposed Planned Development meets the standards set forth in the Zoning Ordinance for:Special Uses per Section 6-3-5-10;conditions for Planned Developments in the downtown per Section 6-11-1-10 (A);site controls and standards for Planned Developments in the downtown per Section 6-11-1-10 (8);development allowances for Planned Developments in the downtown per Section 6-11-1-10 (C);and the public benefits necessary to exceed site development allowances per Section 6-3-6-3; and WHEREAS,the Plan Commission recommended the City Council approve the application for a Zoning Map amendment and for a Special Use to construct a Planned Development,subject to certain conditions;and WHEREAS,at its February 11,2008,March 10,2008,March 17, 2008, March 24, 2008 meetings, the Planning and Development Committee considered the findings and recommendations of the Plan Commission;and WHEREAS,after the March 24,2008 meeting of the Planning and Development Committee,the Applicant submitted an amended application for the 352 of 575 proposed Planned Development,seeking approval for approximately two hundred eighteen (218) dwelling units, a maximum building height of approximately four hundred twenty-one feet (421') to the top of the roof of the building, approximately eighteen thousand,seven hundred twenty square feet (18,720 sq. ft.) of retail space,a defined gross floor area (excluding parking, loading,storage, mechanicals,and uses accessory to the building) of approximately four hundred fifty-one thousand,six hundred forty-four square feet (451,644 sq. ft.), resulting in a floor area ratio of approximately fifteen and fifty-six hundredths (15.56), and approximately two hundred seventy-one (271) off-street parking spaces enclosed within the building; and WHEREAS,at its April 8, 2008 and May 7,2008 meetings,the Planning and Development Committee considered the amended application; and WHEREAS,on February 19,2009, the Applicant submitted an amended application for the proposed Planned Development,seeking approval for approximately two hundred eighteen (218) dwelling units, a maximum building height of approximately three hundred forty-five feet (345'),excluding any floors of parking eligible for height deductions pursuant to Section 6-11-4-8 of the Zoning Ordinance,approximately eighteen thousand,two hundred fifty-eight square feet (18,258 sq.ft.) of retail space,a defined gross floor area (excluding parking,loading, storage, mechanicals,and uses accessory to the building) of approximately four hundred thirty-nine thousand, four hundred ninety-eight square feet (439,498 sq. ft.),resulting in a floor area ratio of approximately fifteen 353 of 575 and fourteen hundredths (15.14), and approximately two hundred seventy-one (271) off-street parking spaces enclosed within the building; and WHEREAS,at its March 3,2009 meeting, the Planning and Development Committee considered the amended application,amended and adopted the applicable findings and recommendations of the Plan Commission, and recommended approval by the City Council,as amended;and WHEREAS,at its March 9, 2009 and March 23,2009 meetings, the City Council considered, amended, and adopted the recommendations of the Plan Commission and the Planning and Development Committee,as amended, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1:That the foregoing recitals are found as facts and made a part hereof. SECTION 2:That the City Council hereby amends the Zoning Map,cited in Section 6-7-2 of the Zoning Ordinance,to re-zone the Subject Property to D3 Downtown Core Development District. SECTION 3:That the City Council hereby grants the Special Use for a Planned Development,applied for in case no. ZPC 07-04 PD&M, to permit the construction and operation of a multifamily residential and commercial mixed- use building with enclosed accessory parking on the Subject Property. The construction and operation of said Planned Development shall be in substantial conformance with the D3 District regulations, the Development Plans in Exhibit 8,attached hereto and made a part hereof,and the terms of this Ordinance. 354 of 575 (A)To allow relief, pursuant to Section 6-3-6-5 (C), from the ziggurat setback of forty feet (40') from the Church Street, Sherman Avenue,and Orrington Avenue lot lines for the portion of the building greater than forty-two feet (42') in height, required by Section 6-11-1-4 of the Zoning Ordinance. (8)To allow for two hundred seventy-one (271) off-street parking spaces pursuant to Section 6-3-6-5 (D) of the Zoning Ordinance. Table 16-B in Section 6-16-3-5 of the Zoning Ordinance establishes that the Planned Development,as proposed, would require a minimum total of three hundred ninety-eight (398) off-street parking spaces. (C)To allow for two (2) off-street loading berths pursuant to Section 6-3-6-5 (D) of the Zoning Ordinance. Section 6-16-4 of the Zoning Ordinance requires three (3) short loading berths for the residential uses and two (2) long loading berths for the retail/office uses in the Planned Development, as proposed. (0)To allow for approximately two hundred eighteen (218) dwelling units pursuant to Section 6-3-6-5 (E) of the Zoning Ordinance. Section 6-11-4-4 of the Zoning Ordinance establishes a maximum of ninety-six (96) dwellings units for the Subject Property. (A)Preservation and enhancement of desirable site characteristics and open space. The four (4)-story base of the proposed Planned Development will define the street wall in a manner similar to the building it will replace and relates well to the scale of surrounding development on the east side of Orrington Street, west side of Sherman Avenue, and the former Marshall Fields building to the northwest.TIF funds created by the proposed 355 of 575 Planned Development could be used toward the redevelopment of the open space at Fountain Square. (B)Preservation and enhancement of historic resources that significantly contribute to the character of the city.The Applicant has agreed to donate one million dollars ($1,000,000.00) to the City for the renovation of the Fountain Square public space. (C)Use of design,landscape, or architectural features to create a pleasing environment or other special development features. The tall,slender tower,setback from the four (4)-story base, relates well to the surrounding development in downtown Evanston and will be a strong visual landmark for the downtown. Its design will create dramatic images for those who approach the downtown, but will minimize the visual impact on pedestrians and motorists in the downtown.The setback also serves to minimize the effect of wind on pedestrians experience in the downtown. The architecture of the building's base, which includes entrances with canopies,relates strongly to traditional storefronts and the scale of commercial development in the downtown. The slender tower,with vertical articulation on the east and west faces,inset balconies,horizontal bands at approximately every tenth floor,and harmonious colors of glass and aluminum skin, is subtly articulated and will provide an elegant addition to the downtown skyline of the City. And,the future residents of the tower's dwelling units will enhance the City's move towards a downtown environment that is active and productive around-the-clock. (0)Provision of a variety of housing types in accordance with the City's housing goals. The proposed Planned Development will provide high- quality and upscale housing within the downtown. Units will be available in a variety of sizes, including, in the upper portions of the tower, units larger than what is generally available in the downtown. Moreover the construction of dwelling units beyond those normally allowed in the zoning district requires the Applicant,pursuant to the terms of Title 5,Chapter 7 of the City Code,to either build more affordable units on-site or contribute more money to the City's Affordable Housing Fund that the City can use to create, preserve,maintain, and improve affordable housing. (E)Business,commercial,and manufacturing development to enhance the local economy and strengthen the tax base. The incorporation of the first- floor office/retail space preserves the commercial space that exists on the site today, albeit in a higher quality,more expensive form. (F)The efficient use of the land resulting in more economic networks of utilities,streets, schools, public grounds, buildings,and other facilities. The proposed Planned Development will be well-served by public transportation and makes efficient use of the existing streets and utilities. The project is expected to add few school-age children to the community 356 of 575 while providing significant tax revenue,after the expiration of the local TIF, to the school districts. (G) The substantial incorporation of generally recognized sustainable design practices and/or building materials to promote energy conservation and improve environmental quality, such as level Silver or higher LEED (Leadership in Energy and Environmental Design) certification.The Applicant has committed to seek Silver LEED certification for the proposed Planned Development and will incorporate green roofs into the building. (A) To allow a floor area ratio of fifteen and fourteen hundredths (15.14). Section 6-11-4-6 (C) establishes a maximum permitted floor area ratio of four and five tenths (4.5) in the D3 District.Section 6-11-1-10 (C) 2(b) allows a site development allowance that increases the maximum floor area ratio for residential Planned Developments in the D3 District of three and five tenths (3.5) to a total of eight and zero tenths (8.0). (B) To allow a maximum building height of approximately three hundred forty- five feet (345'),excluding any floors of parking eligible for height deductions pursuant to Section 6-11-4-8 of the Zoning Ordinance.Section 6-11-4-8 of the Zoning Ordinance permits a maximum building height of eighty-five feet (85') in the D3 District, provided that the height of any story of a Planned Development may be excluded from the calculation of building height when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the building,up to a maximum of four (4) stories or forty feet (40'),whichever is less. Section 6-11-1-10 (C)1 of the Zoning Ordinance allows a site development allowance that increases the maximum building height to two hundred twenty feet (220') for residential Planned Developments in the D3 District. (A) The Applicant shall ensure that the architectural quality of the Planned Development achieves the highest standards. 357 of 575 (8)To ensure continued development and quality architecture, a committee of two (2) representatives of the Planning and Development Committee of City Council, two (2) representatives of the Plan Commission, City staff, and two (2) representative architecture professionals from the community shall be appointed to work with the development team on the continued development of the project's architecture; (C)The Applicant shall improve the architectural quality of the proposed four (4) -story base of the Planned Development by using higher-quality materials,such as natural stone and/or terra cotta, and increasing the level of detail in the articulation of the architectural elements,particularly at the major entrances,to make it more compatible with the surrounding architecture of downtown Evanston. (0)The Applicant shall construct a four (4)-story base on the Subject Property and include one (1) level of office/retail at grade. (E) TIF funds generated for the project should be designated for the redevelopment of Fountain Square and other public improvements in the vicinity,and to the extent possible by law,re-c1adding or razing of 1600-01 Orrington Avenue,commonly known as the Fountain Square Building and legally described in Exhibit C, attached hereto and made a part hereof,so that the essential vision for the entire block can be achieved; (F)The Applicant shall not demolish the building that currently exists on the Subject Property until the Applicant has secured financing for the Planned Development and submitted perfected applications to the City's Department of Community Development for building permits necessary to construct the proposed Planned Development. (G)The Planned Development shall meet all of the City's requirements including,but not limited to, Community Development standards,Public Works standards,Fire Department standards,and wind tunnel testing. (H)The Applicant shall donate one million dollars ($1,000,000.00) to the City for the renovation of the Fountain Square public space before the City may issue a temporary certificate of occupancy for any portion of the proposed Planned Development. (I)The Applicant shall cause the general contractor and subcontractors to hire no fewer than five (5) residents of the City of Evanston to work on the construction of the Planned Development authorized by the terms of this ordinance, with preference given to qualified minorities, women, and/or unskilled workers. The goal of hiring these workers shall be to provide them with gainful employment for a reasonable period of time during said 358 of 575 construction and to mentor each of them.To effect said mentoring,the Applicant shall cause the general contractor to assign an employee as a mentor to help said resident workers acquire the skills and experience necessary for them to continue working in the same or similar jobs after their work on the Planned Development authorized by the terms of this ordinance is complete. (J)The Applicant and its successors shall pay real estate taxes to the City, Evanston Township,School District 65,and Evanston Township High School District 202 (the "Taxing Districts") based on the then-current assessment rate applicable to the Subject Property or any portion thereof. In the event the Applicant or its successors are or become exempt from the payment of real estate taxes, the Applicant or its successors shall make an annual payment in lieu of taxes, at the then-current rate applicable to the portion of the Subject Property exempt from real estate taxes,to the Taxing Districts, for thirty (30) years thereafter,unless sooner released by the City.Nothing herein shall be construed to preclude the Applicant or its successors from seeking and/or filing a value assessment complaint,or a senior citizen application,a homeowner's exemption and/or any such other complaint or partial exemption that is available to property owners,individual dwelling unit owners or homeowners' associations under the laws of the State of Illinois. The Applicant shall record a covenant against the Subject Property, which shall be in form and content acceptable to the City reflecting the terms and provisions of this Section 7 (J). The covenant shall run with the land in favor of the Taxing Districts, and all owners of portions of the Subject Property, and shall expressly provide that it shall be recorded against each portion of the Subject Property. The Applicant and its successors specifically acknowledge and affirm that they have notice of,and are aware of,the provisions and obligations of this Section 7 (J), that they acquire title subject to the provisions and obligations of this Section 7 (J), and,as a condition precedent to the grant of Special use for Planned Development, in the case of Applicant, and as a condition precedent to purchase or acquisition,in the case of the successors,that they expressly agree to pay the aforementioned taxes in a timely manner consistent with the then- current Cook County real estate tax payment schedule. The Applicant or its successors shall abide by the terms of this Section 7 (J) for as long as the terms of this ordinance are in effect and/or the Applicant or its successors operate the Planned Development authorized by the terms of this ordinance. (K)The Applicant shall,at its sole cost and expense,renovate the streetscape adjacent to the Subject Property and the two parcels immediately south of the Subject Property in accord with the Applicant's approved streetscape plans.Said streetscape shall extend along Sherman Avenue from the northern boundary of Fountain Square to Church Street,along Church 359 of 575 Street from Sherman Avenue to Orrington Avenue, and along Orrington Avenue from Church Street to the northern boundary of Fountain Square. (L) The Applicant shall, no later than one hundred eighty (180) days after the issuance of a final Certificate of Occupancy for any portion of the Planned Development authorized by the terms of this ordinance,submit to the City a report from the U.S.Green Building Council that certifies said Planned Development as LEED Silver or better. 1. Should the Applicant submit said report late,the Applicant shall owe the City a penalty in the amount of five hundred dollars ($500.00) per day for every day after the aforementioned due date until arid including the day the Applicant submits said report. 2. Should the Planned Development fail to receive a rating of Silver or better,the Applicant shall owe the City a penalty to be calculated according to the following formula: P is the penalty;LSM is the minimum credits needed to earn a LEED Silver rating, or LEED Silver minimum; CE is the number of credits earned as documented in the U.S.Green Building Council report;and CV is the Construction Value as set forth in the building permit for the Planned Development. (M) The Applicant shall pay to the City a fee in the amount of two thousand, two hundred fifty dollars ($2,250.00) per meter for the net loss of metered parking spaces from the City block whereon the Subject Property is found, removed as a result of the construction of the Planned Development authorized by the terms of this ordinance. The Applicant shall pay said fee on an annual basis and prior to December 31st of each year, beginning in the year wherein said meters are removed.The annual fee shall be adjusted to match any change enacted by the City Council to the parking meter rate for the district wherein the Subject Property is found. (N) The Applicant shall extend a right of first refusal for market-rate leases of the first-floor retail spaces in the Planned Development authorized by the terms of this ordinance to those Evanston-based retailers who occupy the first-floor retail space in the building that exists on the Subject Property as of the effective date of this ordinance. 360 of 575 SECTION 8: That the deadlines set forth in Subsections 6-3-5-15 (A) and 6-11-1-10 (A) 4 of the Zoning Ordinance not withstanding, the Applicant shall have until December 31,2013 to obtain a building permit to construct the Planned Development authorized by the terms of this ordinance and thirty (30) months to complete construction of said Planned Development pursuant to said building permit. SECTION 9: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation,with the Applicant's testimony and representations to the Plan Commission,the Planning and Development Committee,and the City Council,and with the approved plans and documents on file in this case. SECTION 10:That, except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 11:That the Applicant,at its cost, shall record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds,before the City may issue any permits related to the construction of the proposed Planned Development hereby authorized. SECTION 12: That, when necessary to effectuate the terms, conditions, and purposes of this ordinance, "Applicant" shall read as "Applicant's agents, assigns,and successors in interest." 361 of 575 b 3 Introduced:~~q Adopted:~~3 Approved: .3P7//,2009 I 7 cl~~)~))L~c Lorraine H.Morton,Mayor Ike Tober-P , First Assistant Corporation Counsel 362 of 575 LEGAL DESCRIPTION OF 708 CHURCH STREET LOTS 1,2,3,4,12, 13, 14 AND 15 IN RESUBDIVISION OF BLOCK 28 IN VILLAGE OF EVANSTON IN THE EAST ~OF THE SOUTHWEST %OF SECTION 18,TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN,IN COOK COUNTY, ILLINOIS. 363 of 575 364 of 575 LU :J ZmLU ..-~..- !::z<{ .•... ::;;0 m a::LU ..--I:I:(f)Q.) ><0>CO W a.. "~FOCUS 800TH HIINSl:N tllI~DEVELOPMENT KllJrlNIClUISH ER DEVELOI'M ENT CO. SITE PLAN FOUNTAIN SQUARE DEVELOPMENT FOCUS DEVELOPMENT AND KLUTZNICK-FISHER DEVELOPMENT COMPANY 365 of 575 co 0I0INM ..--\ '"••\ \ \\' \ \ \' \ \ \, OJ \ ••••\-OJJ:><W -·-·-i-·-·-·.·-·-·'·-·-·.·-·-·-"-·-j 1 -I , RESIDENTIAL STORAGE --!I I\,I\-_. \I'., \ \ \., \ \ \.-\,..--..--'..--' CONNECTION TO HAHN BLDG BACK·OF·HOUSE CORRIDOR gilFOCUS.!i DEVELOPMENT KlLJrZNICKcFISHER DEVElOPMENTCO. FLOOR PLANS FOUNTAIN SQUARE DEVELOPMENT FOCUS DEVELOPMENT AND KLUTZNICK-FISHER DEVELOPMENT COMPANY 366 of 575 16'..()"?-8' '\>'"I'\>ill Ii RESIDENTIALi ~STORAGEi;;;6,797 SF i ,-----,.---5;';----2'(]----------.'W i'?-----i'"i -----~---------ii MECHANICALi3,420 SF ii-----~---------i ',II',II',I------j----------'--i ',I i "i !!---,.----------..b----- i !!,!!---+---------~-----I ',-,...... I ',IIi C)BASEMENT FLOOR 367 of 575 ...-:-----\ ,\\',\\',-------G- ----------\1-RETAILA07\__---- ).1,228 Sf\\--\----------- ,....---\--:---\--- \'------ _---~RETAlL'~06 ---.-----\.2,851 S\ \',\\',\\',\\ ii ---~:=:=:=:~:=:=: RETAlLA10 1" 2,020 SF Iii ! C)FIRST FLOOR 368 of 575 -----------~-_._-----\--- MECHANICAL i $T/SlAB -~~I MEZZANINE i "ii"",ELb-----~~~~---------f~- ~ SECOND FLOOR 369 of 575 I- _:"~ i Ii~J.-:-~-:-~-:-- Ii--+---- Q)TYPICAL PARKING FLOOR 370 of 575 371 of 575 ~- 0 0 N 0 CD 0,f- .0", <0 0 <0MMC'l '7<0 it>lC) t -l'i'l/~---------------~ .W9",6~~ I LD~tNch (J)a:09LL 0 '".. 372 of 575 373 of 575 TOP OF •..••ROOF SLAB 'f" I [jj ILULLon<01:2 (/)a:00-'LLonC? (/)a:I00-'LLon INI I (/)Ia:8-'LL';2 ~"'"'"""••i~LU b§i!(/)~~«CD "«a:0--'LL"bc:rllillf H ~:ilIW-' f-+-l It:f -~w •••• (2)~ST~RINGTON AVE) o 15''YJ fI1 MECHANICAL EQUIPMENT SCREEN TERRACE SCREENS RECESSED ..--BALCONIES ..---0 WINDOW 0 SYSTEM ..-- (]) 0>Ctla... RETAIL STOREFRONT 374 of 575 TOP OF ROOF SLAB MECHANICAL EQUIPMENT SCREEN RECESSED .•....£Xl tu BALCONIES .•.... w .•....!::u.. lD 0co£Xl g WINDOW .•....-a:.•....:I:§SYSTEM Q)><u..0>lD CtlW'"0- wa:00--'u.. lD'" RETAIL STOREFRONT 0~U~ o lS 'JJ ffJ 375 of 575 LEGAL DESCRIPTION OF 1600-1601 ORRINGTON AVENUE LOTS 8, 9 AND 10 IN THE SUBDIVISION OF BLOCK 28 IN THE VILLAGE OF EVANSTON IN THE WEST %OF SECTION 18,TOWNSHIP 41 NORTH,RANGE 14,EAST OF THE THIRD PRINCIPAL MERIDIAN,IN COOK COUNTY, ILLINOIS. 376 of 575 For City Council meeting of November 11, 2013 Item P3 Ordinance 113-O-13: Commercial Parking Lots as Special Uses in the B3 District For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director, Community Development Department Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Subject: Ordinance 113-O-13 Amending the Zoning Ordinance to allow Commercial Parking Lots as Special Uses in the B3 District Date: October 17, 2013 Recommended Action The Plan Commission and City staff recommend amending the Zoning Ordinance to allow Commercial Parking Lots as special uses in the B3 District with front yard and street side yard landscaped setbacks. Since the only B3 District in the city is located on Howard Street, the proposed text amendment could increase the availability of parking in the Howard Street corridor and therefore encourage redevelopment and new business opportunities within the Howard-Ridge TIF District. This ordinance was introduced at the October 28, 2013 City Council meeting. Summary The only B3 Business District within the city is located on Howard Street, from the CTA tracks heading west to Ridge Avenue along a substantial portion of the Howard-Ridge TIF District. The B3 District currently permits uses such as retail goods and retail service establishments, cultural facilities, offices, and type 1 restaurants. These uses are most often successful when ample parking is available. Existing parking along this portion of Howard Street is limited to on-street metered spaces and minimal private parking. Most existing businesses do not have on-site parking that is available to customers. The overuse of street parking in the area recently led to the establishment of a designated Evanston vehicle sticker area for the residential area immediately north of Howard Street. While this permit-only parking area helps residents utilize street parking, it may negatively affect the adjacent Howard Street commercial corridor by limiting parking for customers. In the near future, the vehicle sticker area may be expanded to include a larger portion of the residential area, which could increase the demand for parking on Howard Street. There Memorandum 377 of 575 are two City-owned permit lots in the area at Clyde and Brummel, and Chicago and Howard. These lots do not have vacant spaces available. In conjunction with the Howard-Ridge TIF District that stretches from the CTA tracks to Ridge Avenue, the City’s Economic Development Division is encouraging the redevelopment of the Howard Street corridor and has helped establish new businesses such as Ward Eight wine bar, and the Peckish Pig restaurant and brewery that will open soon. These new businesses, as well as any future businesses in the area, would benefit from an increased availability of off-street parking in the immediate area as it would make customer parking readily available. Parking lots are currently not a permitted or special use in the B3 District. Parking lots are only allowed when they are accessory to a structure located on the same zoning lot. As a principal use, the Zoning Ordinance defines the term “Commercial Parking Lot”: Commercial Parking Lot: An area reserved or used for parking or storage of automobiles, which is either privately or publicly owned generally available to the public, and involving payment of a charge for such parking or storage. This definition ensures such use is not utilized for the storage of boats or other recreational vehicles for extended periods of time and does not function as a Vehicle Storage Establishment. The term “Commercial” does not preclude municipally-owned parking lots, but rather is intended to clarify the parking spaces are available by payment through permits, fees, meters, etc. B3 District setbacks currently prohibit parking spaces and drive aisles between a building’s front or street side yard façade and the right-of-way. These setback requirements must be adjusted if parking lots are allowed as principal uses since there would be no building façade. The proposed setbacks for open, unenclosed parking areas in the B3 District are: Front Yard – Landscaped setback required subject to site plan review as set forth in Chapter 3 of this Title Side Yard when Abutting a Street – Landscaped setback required subject to site plan review as set forth in Chapter 3 of this Title Side Yard when Abutting a Residential District – 10’ (no change) Side Yard when Abutting Nonresidential District – 5’ (no change) Rear Yard when Abutting a Residential District – 10’ (no change) Rear Yard when Abutting Nonresidential District – 5’ (no change) The proposed setback requirement is utilized in the C Districts as well. With review by the Site Plan and Appearance Review Committee (SPAARC), City staff can ensure proper landscaping and screening is provided on a case by case basis. Other setback requirements should remain the same so as not to overly impact neighboring properties. 378 of 575 The addition of Commercial Parking Lots as special uses in the B3 District fits well with the goals and objectives of the Comprehensive Plan, which include: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed changes will allow existing and future businesses to succeed in the Howard Street corridor, as well as promote future redevelopment and business opportunities. Attachments Proposed Ordinance 113-O-13 Zoning Map of B3 Business District B3 District Zoning Regulations Plan Commission Draft Meeting Minutes 10.09.13 379 of 575 10/2/2013 113-O-13 AN ORDINANCE Amending Portions of the Zoning Ordinance to Allow Commercial Parking Lots In the B3 District Pursuant to Special Use Permits WHEREAS, on October 9, 2013, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 13PLND-0087 to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to allow Commercial Parking Lots in the B3 Business District pursuant to Special Use Permits; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of October 28, 2013, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 13PLND-0087 and recommended City Council approval thereof; and WHEREAS, at its meetings of October 28 and November 11, 2013, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 380 of 575 113-O-13 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsection 6-9-4-3 of the Zoning Ordinance, “Special Uses” in the B3 District, is hereby amended to include “Commercial Parking Lots.” SECTION 3: Subsection 6-9-4-7 of the Zoning Ordinance, “Yard Requirements” in the B3 District, is hereby amended to read as follows: 6-9-4-7: YARD REQUIREMENTS: The yard requirements for the B3 District are as follows: (A) Front yard Build to front property line required, meaning no less than seventy percent (70%) of building at grade is within five inches (5”) of front property line; open and unenclosed accessory parking and appurtenant areas at grade, including driveway aisles and ramps, prohibited between building and public right- of-way; Commercial Parking Lots, landscaped setback required subject to Site Plan review as set forth in Chapter 3 of this Title. (B) Side yard when abutting street Build to side property line required, meaning no less than seventy percent (70%) of building at grade is within five inches (5”) of side property line; open and unenclosed accessory parking and appurtenant areas at grade, including driveway aisles and ramps, prohibited between building and public right- of-way; Commercial Parking Lots, landscaped setback required subject to Site Plan review as set forth in Chapter 3 of this Title. (C) Side yard when abutting residential district Building, fifteen feet (15’); parking, ten feet (10’) (D) Rear yard when abutting residential district Building, fifteen feet (15’); parking, ten feet (10’) (E) Side yard when abutting non-residential district Building, none; parking, five feet (5’) (F) Rear yard when abutting non-residential district Building, ten feet (10’); parking, five feet (5’) SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 381 of 575 113-O-13 ~3~ SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 382 of 575 383 of 575 384 of 575 385 of 575 386 of 575 DRAFT NOT APPROVED Page 1 of 2 Plan Commission Minutes MEETING MINUTES PLAN COMMISSION Wednesday, October 9, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Barbara Putta, Patricia Ledesma, Richard Shure, Lenny Asaro, Seth Freeman Members Absent: David Galloway (Associate), Kwesi Steele, Jim Ford, Stuart Opdycke (Associate), Melanie Johnson Staff Present: Melissa Klotz, Mark Muenzer, Ken Cox Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Peters called the meeting to order at 7:08 P.M. 2. APPROVAL OF July 17, 2013 MEETING MINUTES Commissioner Ledesma motioned for approval of the July 17, 2013 meeting minutes. Commissioner Shure seconded the motion. A voice vote was taken and the minutes were approved 6-0. 3. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0087 Specifically consider text amendments, pursuant to City Code §6-9-4, B3 Business District, to discuss the zoning regulations of parking lots as permitted and special uses. Melissa Klotz, Interim Zoning Administrator, described the proposed text amendment as recommended by staff and the Zoning Committee of the Plan Commission. Commissioner Freeman noted he has an issue with allowing private parking lots, and asked if there is a per-space fee payable to the City for private lots. Chairman Peters noted the City Code states there is a $144 fee per parking space each year, providing the space is regularly occupied. Commissioner Asaro noted the area in question is already densely built up, and it likely is not economically feasible for anyone, including the City, to demolish multiple buildings to create surface parking lots. 387 of 575 DRAFT NOT APPROVED Page 2 of 2 Plan Commission Minutes Chairman Peters responded that it may be economically feasible to do so because as more businesses come in, property values should go up. Commissioner Freeman noted that it seems like bad policy. If there is a need for parking in that area, the City should make it, not rely on private market forces. Commissioner Ledesma asked if the City could make a parking lot in this district without the text amendment, and Ms. Klotz responded yes, through a municipal exemption, thought that is generally not the desirable way to go about land use changes. The Standards were then addressed: 1. Yes 2. Yes 3. Yes 4. Yes Chairman Peters motioned to approve the proposed text amendment, and Commissioner Shure seconded the motion. The text amendment was recommended to City Council with unanimous approval. 4. ADJOURNMENT Commissioner Freeman motioned to adjourn, and Commissioner Shure seconded the motion. The meeting adjourned at 7:30pm. Respectfully Submitted, Melissa Klotz Interim Zoning Administrator, Community Development Department 388 of 575 For City Council meeting of November 11, 2013 Item H1 Business of the City by Motion: Township Payroll and Bills for October 2013 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Joe McRae, Deputy City Manager Subject: Township of Evanston October 2013 Bills Date: November 4, 2013 Recommended Action: Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of October 2013. Members of the Human Services Committee approved the October bills which included the Sun-Times Media bill at $17,640.00 statement #0000196679 from September. The total approved to be paid by Human Service Committee was $152,550.87 ($134,910.87+$17,640.00). Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures require Township Trustees approval. Attachments: October GA Accounting Report October Client Monthly Medical Report October Client EAS Monthly Report October Sun Times Media Bill October Consulting Bill October Office Depot Bill Memorandum 389 of 575 390 of 575 391 of 575 392 of 575 393 of 575 394 of 575 395 of 575 396 of 575 397 of 575 398 of 575 399 of 575 400 of 575 401 of 575 402 of 575 403 of 575 404 of 575 405 of 575 406 of 575 407 of 575 408 of 575 409 of 575 410 of 575 411 of 575 412 of 575 413 of 575 414 of 575 415 of 575 416 of 575 417 of 575 418 of 575 419 of 575 420 of 575 421 of 575 422 of 575 423 of 575 424 of 575 425 of 575 426 of 575 427 of 575 428 of 575 For City Council meeting of November 11, 2013 Item H2 Business of the City by Motion: Harley Clarke Mansion Next Steps For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Wally Bobkiewicz, City Manager Subject: Harley Clarke Mansion – Authorization for Further Discussions with Evanston Arts Center and Illinois Department of Natural Resources for Future Use of Mansion Date: November 7, 2013 Recommended Action It is recommended that the City Council: 1) receive this report; 2) direct the City Manager to work with both the Evanston Arts Center and Illinois Department of Natural Resources Coastal Management Program on plans for future use of the Mansion; 3) refer issue back to the Human Services Committee for further review and recommendations. At its October 7, 2013 meeting, the Committee directed me to work with representatives of the Evanston Arts Center on potential revisions to its existing lease of the Harley Clarke Mansion. These revisions would contemplate upgrades to the facility as well as mechanisms for the funding and completion of upgrades. Staff has met with the Evanston Arts Center on several occasions throughout October. An update on the Arts Center progress is Attachment 1. On October 18, 2013, I received a letter from Diane Tecic, Coastal Program Manager for the Illinois Department of Natural Resources (IDNR) regarding the agency’s interest in the Mansion (Attachment 2). I was approached about two months ago by the Executive Director of the Illinois Chapter of the Sierra Club about future use of Harley Clarke. He had read the recent press accounts of the City’s efforts and told me of interest by the IDNR to consolidate its Coastal Management Program offices from various locations to a facility on Lake Michigan in the Chicago area. This facility would ideally have their offices as well as public space for conservation and education programs about Lake Michigan. I have spoken several times with the IDNR Chief of Staff Todd Main and Ms. Tecic, including during a tour at the Mansion. After receiving the letter, I spoke with Mr. Main and Ms. Tecic on October 23, 2013 to review it with them and discuss next steps. They agreed to have the letter presented to the Committee for its review. Memorandum 429 of 575 IDNR is aware of the condition of the building and believe that they have funds to address the facility concerns. The coastal program receives Federal funding for its work with Lake Michigan. If we move forward with IDNR, they would like to sponsor a weekend community planning charrette on how the community best thinks this all might work. IDNR is interested in main house and coach house. They may also be willing to help renovate the fog houses for joint use for conservation education. They are willing to consider a long term lease of just the buildings or other arrangements as preferred by the City and community. On November 4, 2013, the Human Services Committee recommended to the City Council that the City Manager to work with both the Evanston Arts Center and Illinois Department of Natural Resources Coastal Management Program on plans for future use of the Mansion. Attachments 1. November 1, 2013 letter from Evanston Arts Center 2. October 18, 2013 letter from Illinois Department of Natural Resources Page 2 of 2 430 of 575 November 4, 2013 City of Evanston Human Services Committee: In September 2013, the City of Evanston made us aware for the first time of a report dated June 25, 2012 (the “McGuire Report”) listing alleged safety issues with the physical condition of the Evanston Art Center facility located at 2603 Sheridan Road. At our October 7, 2013 meeting with the Human Services Committee, we discussed some items in the McGuire Report and requested from the Committee, and were granted, a minimum of 60 days to investigate and propose a resolution that will preserve the condition of the Evanston Art Center and continue the long-standing and amicable relationship we have enjoyed with the City of Evanston for the past 84 years. As promised at the October 7 meeting, we have acted swiftly to investigate the items set forth in the McGuire Report and, as we continue to push forward on our due diligence, we wish to update the City of Evanston on our findings and progress to date. A brief summary of actions we have taken since the October 7 meeting to address these items is attached. As you can see, we have met with various city officials and their consultants numerous times, conducted our own investigations and are reviewing a contract from a consultant to assist us in completing our assessment of the Evanston Art Center premises. We are doing everything possible to complete our diligence as soon as possible. The Evanston Art Center has served as a hub of activity for local artists and a center of local culture within the City of Evanston since 1929. We are one of the oldest and largest visual art centers in the State of Illinois, established by a group of civic and cultural leaders from Evanston. The citizens who founded us felt that the true worth of the City of Evanston should be measured not just by its economic success, but also by the richness of its cultural life. We have been important contributors to the cultural life of the City of Evanston for many years and are dedicated to continued growth and contribution to the City in the future. We have leased the 2603 Sheridan Road facility from the City of Evanston since 1996. The City has never previously raised with us any serious safety concerns with our facility. We have long had an outstanding relationship with the City of Evanston. Consistent with that relationship, we are committed to resolving any safety concerns the City may have in a manner that will be mutually beneficial to the City and the Evanston Art Center. In order to further those efforts, we would respectfully request that the Evanston Art Center be provided additional time to complete its due diligence efforts until the Committee’s January 2014 meeting, with a progress report to be provided in advance of the Committee’s December 2 meeting. 431 of 575 2 October 31, 2013 Update and Summary of EAC’s progress on Harley Clarke due diligence period September 16, 2013: Evanston Art Center (EAC) representatives attended the 9/16 City of Evanston Human Services Committee (HSC) Meeting in order to listen to agenda discussion item HHR2 “Report on Structural Issues at Harley Clark – Next Steps.” Certain code compliance issues on the former Harley Clarke facility are discussed, which were identified in the McGuire Igleski Code Compliance report on 2603 Sheridan Road from June 25, 2012, a report that EAC received in September 2013. The City Manager states that there is a need for $170K worth of immediate improvements. The HSC Committee votes not to pay for these improvements. The Committee asks EAC to report on these items at HSC’s next meeting on October 7 and be prepared to state whether or not EAC plans to stay at former Harley Clarke site, or move to an alternative facility. September 17, 2013: To address these stated safety concerns, EAC shuts down the gas kiln and electric kilns and calls Evanston Fire Department and requests that they conduct an inspection. September 23, 2013: Captain Novak of the Evanston Fire Department returns the EAC Executive Director’s phone call and sets a time to inspect the EAC kiln room that week. September 25, 2013: Captain Novak inspects the kiln room and asks EAC to install an additional shut-off box on south wall of kiln room and to have the vent ductwork cleaned. Captain Novak raises no other safety issues at that time. Captain Novak did not indicate that the kiln room was unsafe for use. September 26, 2013: EAC calls in 3 kiln repair services to bid for the project to add a shut-off box. EAC provides the City Manager with an update on Captain Novak’s inspection and recommendations. EAC’s Director asks the City Manager for a recommendation on a vent cleaning service and the City Manager recommends a vendor for that purpose. EAC’s director contacts that vendor and sets up an inspection date for vent cleaning. October 10 is the earliest date possible for that vendor to inspect. September 30, 2013: The EAC and City Manager hold a conference call in preparation for the November 4 HSC meeting. Diane Tecic, the Coastal Management Program Director for the Illinois Department of Natural Resources and additional representative of same Illinois Department, tour 2603 Sheridan Road with the City Manager. EAC has not previously been made aware of interest by the Illinois Department of Natural Resources (or any other party) to occupy the 2603 Sheridan Road facility. October 7, 2013: EAC presents the Committee with a request for a 60-day due diligence period to determine what improvements should be made to the current facility on Sheridan Road and the expenses likely to be incurred. EAC requests a minimum of 60 days to establish the parameters satisfactory to the 432 of 575 3 EAC and the City that will enable the continuing tenancy of 2603 Sheridan Road and Coach House for EAC programming, including: – Review of all available reports – Review by the Fire Prevention Bureau* – City/EAC joint determination of potential improvements – Establish costs of improvements – Modification of lease terms to take into account the level of capital investment that may be required of EAC The HSC Committee agrees to EAC’s request and recommends that EAC representatives meet with the City Manager to work through the process. The HSC Committee requests that EAC present an update to the Committee at their next meeting on November 4. October 8, 2013: Chicago Kiln Service installs an additional shut-off box to the kiln room as recommended by Evanston Fire Department Captain Novak (invoice attached). October 11, 2013: The vent-cleaning vendor recommended by the City Manager arrives this Saturday. It becomes apparent that this vendor will not serve as the best provider for the necessary service. October 14, 2013: A new vendor, General Duct Cleaning, Inc. is contacted regarding the kiln room vent cleaning. Alvie Stout, Operations Manager of General Duct Cleaning, is scheduled to inspect the kiln room venting the week of October 21. A contract is signed with General Duct Cleaning on October 25 (contract attached) and work is scheduled for November 7. (Once the work is completed, EAC will schedule an immediate follow-up inspection by Captain Novak of the Evanston Fire Department.) October 22, 2013: EAC meets with the City Manager to discuss next steps. (Meeting Agenda attached). October 23, 2013: The City Manager calls EAC Executive Director to inform her that the Illinois Department of Natural Resources may have an interest in occupying 2603 Sheridan Road. October 24, 2013: City engineers and a building inspector team tour EAC. October 26, 2013: Evanston’s Mayor, a number of alderman, city engineers, community members and representatives of the press tour EAC. October 29, 2013: EAC representatives meet with the City concerning previously unidentified, purported code compliance issues. 433 of 575 4 November 1, 2013: EAC is reviewing a contract with IFF Real Estate Services, LLC to perform a scope of work, which includes an assessment of the condition of the building, code and ADA compliance, structural, mechanical, electrical, plumbing and roof of the building. IFF is asked to prepare a detailed cost estimate for both short-and long-term facility improvements. 434 of 575 10.22.13 EAC - City of Evanston Meeting Purpose: Action Plan Pursuant to Human Services Meeting motion 10/7/13 Attendees: EAC: Tess Lickerman, Alice Rebechini, Norah Diedrich COE: Wally Bobkiewicz, Joe McCrae 1. Recap what we heard and our mutual understandings: EAC requests a minimum of 60 days* to establish the parameters satisfactory to the EAC and the City that will enable the continuing tenancy. o Review of all available reports o Immediate review by the Fire Prevention Bureau o City/EAC joint determination of essential improvements o Establishing costs of essential improvements o Modification of lease terms correlated to the level of capital investment required of EAC. *(City agreed to a check in by EAC reporting progress at next Human Service Committee (November 4) and to allow more than 60 days) 2. Reports: list of all available/ check for transfer to EAC a. Reliance provisions if any – McGuire Igleski Report i. Discuss Use statements ii. Discuss Applicable code assumptions / educational or assembly use b. Reliance provisions if any – Tawani reports 3. Fire Prevention Department review a. Recent activity b. Standard practices for inspection and review, annual or other c. Additional reviews 4. City/EAC joint determination of essential improvements a. Scope of work framework i. Content of City Manger’s $170,000 proposal to HS committee ii. Life safety iii. Interiors and systems iv. Exterior and infrastructure b. Resources for evaluation i. EAC consultant(s) ii. City staff and consultants iii. McGuire Igleski team – continuing service possibility c. Meeting schedule and timeline i. Working team(s) ii. Set up standing meetings iii. HS meetings – Progress reporting 5. Lease a. Concepts for discussion i. EAC rent benchmarking ii. New Revenue generators iii. Initial term, options to renew iv. EAC fundraising v. Capital investments vi. Progressive rent b. Lease redraft i. Commercial standard ii. drafter / reviewer assignment iii. well documented exhibits for obligations of the parties 435 of 575 436 of 575 437 of 575 438 of 575 439 of 575 To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Senior Economic Development Coordinator Subject: Downtown Evanston FY2014 Request for Budget Contribution Share Date: October 31, 2013 Recommended Action: The Economic Development Committee and staff support a recommendation to the City Council for approval of the Fiscal Year 2014 budget for Downtown Evanston as follows: • $370,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance • $138,000 from the Economic Development Fund for supplemental marketing and economic development activities • $98,670 from the Washington National TIF for maintenance contract reimbursements Funding Source: The three sources of funds are: 1) Special Service District #4 Account #5160.62517; 2) Economic Development Fund’s Economic Development Partnership Contribution Account #5300.62659; and 3) The Washington National Tax Increment Financing District’s “Other Improvements” Account# 5470.62605 Summary: Funding for Downtown Evanston comes from three basic sources: Special Service Area #4: Downtown Evanston is requesting a recommendation to City council to levy $370,000 for 2014. As described in detail in Downtown Evanston’s proposal, given the current EAV in SSA #4, the anticipated revenues collected will actually be $320,000 as it is likely the collections will be capped by the ordinance- limiting .1464 tax rate. Because SSA taxes are collected by the City through property tax billing, Downtown Evanston will invoice the City of Evanston’s Finance Department quarterly for disbursements. City of Evanston Contribution: Downtown Evanston is seeking $138,000 for 2014, the maximum established in the ordinance. The contributions will be invoiced quarterly. Memorandum For City Council meeting of November 11, 2013 Item O1 Business of the City by Motion: Downtown Evanston FY2014 Funding Request For Action 440 of 575 Staff will adjust this quarterly contribution if the SSA #4 collections exceed $320,000 (as described above). This would allow Downtown Evanston to receive some combination of SSA tax revenues and City contributions equal to $458,000. Maintenance Contract Reimbursements: The City Council approves Downtown Evanston’s maintenance contract annually. Landscape Concepts Management is the current vendor. The contract is between Downtown Evanston and the vendor. The City reimburses Downtown Evanston for supplemental/additional maintenance services, which are performed entirely within the boundary of the Washington National TIF District, as outlined in a separate “side” agreement. Because marketing expenses are not an allowable TIF expense, the City is using Washington National TIF dollars to pay the entire 50% portion of the maintenance contract shared with Downtown Evanston Legislative History: This matter was before the Economic Development Committee for their consideration at its October 23, 2013 meeting and was unanimously recommended for approval. Attachments - Downtown Evanston Budget Submission dated October 15, 2013 441 of 575 To: Wally Bobkiewicz, City Manager, City of Evanston Martin Lyons, Asst. City Manager, City of Evanston Suzette Robinson, Director of Public Works, City of Evanston Johanna Nyden, Economic Development Division Manager Economic Development Committee (EDC), Evanston City Council From: Carolyn Dellutri, Executive Director, Evmark dba Downtown Evanston Re: Calendar year 2014 Proposed Budget Date: October 15, 2013 Attached is Downtown Evanston’s revised budget submission including funding from the Special Service Area #4 (SSA). Downtown Evanston looks forward to working with City staff and the City Council’s Economic Development Committee in formulating a final budget that reflects the ongoing and emerging needs of Evanston’s downtown. This budget proposal consists of three parts: 1) this cover memo 2) the proposed budget in an Excel spreadsheet format 3) a document explicitly defining budget line item definitions Finally, three sets of attachments are included. The first (exhibit A) includes a description and examples of Downtown Evanston’s current marketing programs and business development initiatives. The second (exhibit B) is more financial in character. It includes Downtown Evanston’s CY2012 audited financial statements. The third (exhibit C) is a copy of the funding agreement between Downtown Evanston and the City of Evanston for landscaping and maintenance services for the central business district, which requires the City Manager’s signature upon approval of this budget document. Included in exhibit C is an Excel spreadsheet identifying the quarterly reimbursement amounts that will be invoiced to the city. The approach to budget preparation is pragmatic. This proposed budget seeks balance among the occasionally conflicting needs of downtown’s many stakeholders—property owners, retail/restaurant businesses, and office tenants, among others. Downtown Evanston’s mission is to market and manage downtown Evanston. Downtown Evanston’s annual budget, as proposed, reflects the organization’s mission-specific activities— marketing of the downtown district to consumers and investors, and management of downtown’s environment, including maintenance. Marketing services have consistently been provided to what is generally perceived as ‘downtown Evanston,” without regard to legal SSA boundaries. The document defining each line item briefly explains the components, history, and plan for income and expense categories. Some definitions have been combined for greater clarity. Income has been projected based upon the proposed SSA levy and generally assumes other income categories remain near CY2013 levels. Any distinctions are noted. Most marketing expense line items have been projected using past expense levels with the addition of new or expanded programs. Marketing efforts will be enhanced, and new 442 of 575 programs are being planned. New marketing efforts will be quantified during CY2014 for efficacy. Ongoing programs will continue to be evaluated and altered for improvement. Downtown Evanston’s two major management-related items include; the downtown maintenance contract ends as of December 31, 2014. Holiday décor has been purchased over the past 9 years and this year includes storage, upkeep, installation and removal, no additional funds are allocated for additional décor in 2014 . Downtown Evanston’s downtown management work includes one additional function, representing much less expense than the contractual obligations. Downtown Evanston works in partnership with the City of Evanston and other Evanston entities to foster downtown’s economic development. This work will continue and is incorporated in this budget. The Executive Director will be responsible for overall management functions and for Downtown Evanston’s external outreach, including downtown business recruitment work with property owners and brokers, and meetings with the downtown business community in tandem with City staff. The new Business Development Specialist will work in tandem with the Executive Director on business development related items such as business inventory, business retention and recruitment marketing programs. The Marketing and Events Coordinator will be responsible for marketing programs and events, their development and efficacy, and for outreach to downtown’s ground floor business community. The 2012 SSA #4 tax levy, used in the 2013 Budget was $370,000. However, this Levy request only produced an estimated tax collection of $310,000 in 2013 because the Equalized Assessed Value (EAV) of SSA #4 decreased. This decrease caused the levy request to hit the limiting rate of .1464, capping the levy collection at $310,000. This year Downtown Evanston is requesting the levy amount of $370,000. Given the current EAV of the district it is unlikely that this amount will be collected and again will be capped by the limiting rate. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to our limiting rate. The Downtown Evanston 2014 Budget request only shows property tax revenues from SSA #4 at $320,000. If the actual taxes received exceeds this amount, the City can adjust the quarterly contribution from the Economic Development Fund below the $138,000 shown in our budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions equal $458,000. Downtown Evanston’s request for City funding to cover the gap between the budgeted expenditure request and the expected levy amount will, therefore, include a proposed $138,000 City Contribution. The tax levy proposal to generate the $370,000 will be submitted to the City Council in November 2013 for approval. The Evmark dba Downtown Evanston Board of Directors voted at their October 1, 2013 meeting to expend $18,893 from reserves to balance this budget. 443 of 575 Downtown Evanston, both Board and staff, welcome the opportunity for questions and comments. Downtown Evanston’s Board approved this proposed budget for submission to the City at its October 1, 2013 meeting. Once this proposed budget has been vetted through EDC, the Downtown Evanston Board of Directors will approve the revised budget at their November 19, 2013 meeting, which will be the 2nd public meeting of the year per our agreement with the City of Evanston. The Downtown Evanston Board and Staff always keep in the forefront the five overarching goals identified in our goal setting conducted March 5, 2010. The full report can be viewed at http://www.downtownevanston.org/images/stories/evmark/Final_Goal_Setting_Report.p df 444 of 575 Evmark Comparison Income CY 2012 CY 2013 CY 2014BudgetActualBudgetActual thru Aug BudgetSpecial Service Area #4 398,000$ 398,000$ 370,000$ 185,000$ 320,000$ City of Evanston Contribution 77,000$ 77,000$ 113,000$ 56,500$ 138,000$ Maintenance Contract Reimbursements 88,247$ 88,247$ 88,247$ 44,124$ 98,670$ Contributions-NU 20,000$ 20,000$ 20,000$ 15,000$ 20,000$ Marketing Program Reimbursements 30,000$ 24,504$ 30,500$ 44,335$ 30,500$ Interest Income 250$ 72$ 250$ 105$ 200$ Total Income 613,497$ 607,823$ 621,997$ 345,661$ 607,370$ ExpensesMarketingMarketing-Shopping 30,000$ 32,751$ 31,000$ 15,540$ 31,000$ Marketing-Dining 25,500$ 29,009$ 26,500$ 12,578$ 26,500$ Marketing-Commercial/Real Estate 12,000$ 12,398$ 12,000$ 4,543$ 12,000$ Marketing-EventsIt's Thursday Series 10,000$ 14,093$ 10,000$ 9,837$ 10,000$ Super Summer Sale 5,000$ 5,079$ 5,000$ 2,283$ 5,000$ Big Bite Night 1,500$ 2,590$ 2,000$ 2,000$ Holiday Tree Lighting 1,000$ 1,423$ 2,000$ 2,000$ General Event Expense 5,000$ 5,031$ 5,000$ 965$ 5,000$ Fall Event 15,000$ 4,187$ 5,000$ 10,000$ Wedding Walk 7,000$ 6,055$ 6,000$ 11,715$ 5,000$ Total Events44,500$ 38,458$ 35,000$ 24,801$ 39,000$ Directory and Collateral MaterialsPrinting16,000$ 15,940$ 16,000$ 3,244$ 16,000$ Graphic Design4,000$ 3,112$ 3,000$ 825$ 3,000$ Gift Card Expense15,000$ 13,382$ 15,000$ 3,645$ 11,000$ Website2,000$ 1,086$ 1,500$ 412$ 1,500$ Street Banners2,000$ 1,682$ 2,000$ 17,977$ 2,000$ Other Marketing Expense1,000$ 968$ 1,000$ 388$ 1,000$ Total Directory Collateral & Gift Card 40,000$ 36,170$ 38,500$ 26,491$ 34,500$ Marketing Total236,500$ 148,787$ 143,000$ 83,953$ 143,000$ Maintenance Contract195,784$ 195,784$ 180,784MaterialsMaintenance Total195,784$ 171,222$ 195,784$ 109,419$ 180,784$ Holiday Décor Total25,000$ 24,328$ 31,000$ 25,000$ 445 of 575 Payroll/Benefits/Taxes/FeesFull-Time Staff Salaries 130,800$ 131,902$ 132,978$ 87,587$ 175,000$ Full-Time Staff Benefits 18,250$ 12,810$ 20,250$ 7,186$ 31,774$ Hourly/ contract staff 30,000$ 29,397$ 33,000$ 21,253$ 4,000$ Maintenance Worker 2,000$ 1,466$ 2,000$ 2,000$ Employer Taxes 13,000$ 13,661$ 14,000$ 10,178$ 19,500$ Payroll Processing Fees 1,500$ 1,355$ 1,600$ 745$ 1,600$ Payroll/Benefits/Taxes/Fees Total195,550$ 190,591$ 203,828$ 128,949$ 231,874$ AdministrativeRent 11,000$ 9,100$ 11,000$ 6,522$ 9,455$ Telephone 5,000$ 4,587$ 5,000$ 3,575$ 5,000$ Internet/DSL/Website Hosting 1,200$ 1,328$ 3,800$ 2,365$ 3,800$ Accounting 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Board Meetings 500$ 490$ 500$ 292$ 500$ Postage 1,100$ 1,233$ 1,100$ 576$ 1,100$ Insurance 6,800$ 4,977$ 7,000$ 2,233$ 7,000$ Business/Professional Development 2,000$ 2,615$ 3,000$ 805$ 3,000$ Dues and Subscriptions 1,500$ 1,176$ 1,500$ 1,158$ 1,500$ Licenses and Fees 750$ 545$ 500$ 395$ 500$ Computer equip & professional Services3,500$ 3,375$ 3,500$ 1,719$ 3,500$ Supplies2,500$ 2,428$ 2,250$ 1,292$ 2,250$ Miscellaneous1,000$ 1,155$ 1,000$ 409$ 1,000$ Administrative Total44,850$ 41,008$ 48,150$ 29,341$ 46,605$ Total Expense1,133,868$ 575,936$ 621,732$ 351,662$ 627,263$ Net Income313$ 31,887$ 265$ (6,002)$ (19,893)$ 446 of 575 Exhibit C FINAL Calendar Year 2014 (50% cost share) Billed in JanuaryBilled in April Billed in July Billed in October SSA#4 tax from Commercial Property Owners 320,000.00$ 80,000.00$ 80,000.00$ 80,000.00$ 80,000.00$ City of Evanston Contribution from one of three funds stated 138,000.00$ 34,500.00$ 34,500.00$ 34,500.00$ 34,500.00$ Maintenance Reimbursements*98,670.00$ 24,667.50$ 24,667.50$ 24,667.50$ 24,667.50$ City Portion of Maintenance Contract Reimbursements Landscape Maint. Metra ROW CTA Station Farmer's Market Fountain Square Fenced area NW corner Church & Maple Recycling Total City Portion of Reimbursements=$16,556 Total Landscape Concepts/Plant Materials $10,000 180,784.00$ Removed $15,000 contingency minus Total City Portion from above 16,556.00$ Total minus the city portion 164,228.00$ Evmark 50%82,114.00$ City Portion is 50% of 164,228.00 0.50$ 50%82,114.00$ plus City portion maintenance contract reimbursements 16,556.00$ *Total City Portion of Landscape Concepts Contract 98,670.00$ 447 of 575 1 Downtown Evanston CY2014 Proposed Budget Budget Line Item Definitions The following definitions are intended to aid City staff and the City Council in understanding the approach to this budget as a full-time operation. Income and expense line items are described for background purposes. Income Line Items Special Service Area #4 (SSA #4): This line item, $320,000 in the 2014 Budget, is the proceeds from the self-imposed-tax paid by commercial property owners within the SSA’s legally defined geography. These proceeds are collected by the City of Evanston. Downtown Evanston invoices the City of Evanston’s Finance Department quarterly for these proceeds. Unfortunately, based on the preliminary 2013 tax assessor’s calculation for this district, the maximum tax that will be produced from the .1464 limiting rate is $320,000. We are requesting that the City levy an amount of $370,000, however our budget shows funding at $320,000. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to our limiting rate. During the year, if tax revenues come in at an amount greater than $320,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $138,000 shown in our budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions which will equal $458,000. (See attached chart explaining reimbursements) City of Evanston Contribution: As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one of four funds—the Washington National TIF Special Tax Allocation Fund, the Downtown II TIF Special Tax Allocation Fund, the Economic Development Fund, and any appropriate City Council approved funding source. The contribution itself is also described in the ordinance. The amounts are limited to a maximum of $138,000. The projected amount for CY2014 is recommended to be $138,000. As with SSA #4 payments, the expectation is that these contributions will be invoiced quarterly. As is noted above the contribution amount may need to be adjusted downward based on the final levy collection for 2014 under the limiting rate of .1464. Maintenance Contract Reimbursements: The maintenance contract with the downtown maintenance contractors (currently Landscape Concepts Management) is approved annually by Evanston’s City Council. The contract is between Downtown Evanston and the contractor. Certain services provided through the Downtown Evanston contract are services performed at the City’s request. These reimbursements are for these services. A side agreement, expressing these services, between Downtown Evanston and the City is then signed by the City Manager after Council approval. Due to the decrease in the SSA #4 funding, Evmark dba Downtown Evanston is requesting the agreement be revised to share the contract this year at 50/50 instead of 60/40 as in the previous years. 448 of 575 2 Contributions: This projection represents an agreed upon contribution by Northwestern University as owner of 1800 Sherman Avenue. Northwestern has agreed to this contribution. As with the other key revenue categories, the plan is to invoice quarterly for these proceeds. Marketing Program Reimbursements: Several Downtown Evanston marketing programs are conducted jointly with downtown business owners. Participating businesses partially pay for these initiatives. These programs include street banners, cooperative advertising, and radio advertising on WBEZ as well as events such as Big Bite Night, Wedding Walk and Health and Wellness Festival. Sponsorship income from the It’s Thursday dance series is also included in this category. Interest Income: Downtown Evanston maintains an insured money market account, in addition to its operating checking account, with First Bank & Trust. Some interest income is received annually from deposits to this account prior to any transfer to the checking account. Expense Line Items Expenses are divided into five general categories—Marketing, Maintenance, Holiday Decorations, Payroll, and Administrative. Maintenance, Holiday Decorations, Payroll, and Administrative are considered part of Downtown Evanston’s management function. These categories were separated for reviewer clarity. Marketing: The Marketing budget comprises multiple expense categories. For this year’s budget, Downtown Evanston plans to reduce current print advertising activities. The goal is to achieve balance among image enhancement activities, special events, retail and dining promotions, and public relations. The first three expenses categories are designated shopping, dining, and commercial real estate. These three categories represent ‘channels’ of downtown activities associated with certain downtown consumers and investors. Each includes ongoing and new image related advertising and promotion through various media. Shopping and dining are self- explanatory. The commercial real estate budget represents work with downtown’s commercial real estate brokers to enable a strong downtown market for upper story tenants. Downtown Evanston’s ongoing campaign to enhance downtown’s image as an office location remains an important priority. The expenses allocated to these three categories include: The annual registrations and printing expense for two International Council of Shopping Centers meetings in Chicago. These two events attract retailers and site locators seeking locations throughout the Midwest. The second session features 449 of 575 3 presentations by retailers providing site specifics. City staff and Downtown Evanston staff attend both events. Advertising expenses for each “channel” by type. Other attachments to this budget describe how Downtown Evanston reaches target customers in its target geography to promote shopping and dining/entertainment. Briefly, Downtown Evanston advertises in local and regional newspapers, on radio, and increasingly, through electronic media. Variations in expense for the commercial real estate category. The commercial real estate dollar budget differs from the other two sectors. Reaching those decision makers through advertising and outreach to the office broker community requires a different approach. There are local and regional channels for ongoing image development. Most are trade publications, print and electronic. Downtown Evanston continues its membership with Loopnet which is a tool to identify potential retail tenants to locate in Evanston. This line item also covers membership in Sales Genie to help inventory businesses. Downtown marketing includes events. Certain events, unless retail promotions, do not ‘ring registers.’ They provide visibility for the broader downtown offering. These line items include event specific expenses only. The ‘It’s Thursday’ dance series is the largest, including expenses for bookings and performers for that six-week series. Super Summer Sale expense is for a small amount of direct expense specific to that retail promotion. Most marketing expense for Super Summer Sale is also included in shopping expense. Smaller line items recognize event specific expense for Big Bite Night and for the Holiday Bash and Tree Lighting. The two categories, described as Spring and Fall Event, represents planned direct expense for two events the Wedding Walk and new fall events such as a craft beer and chef fest. The downtown directory category remains the same as last year with only one printing during the year. This map brochure, currently lists all of downtown’s ground level merchants. Current distribution is now 85,000 annually. The Gift Card expense line item includes printing of cards, folders, and passport coupon books. This line item also includes all the fees associated with the gift card program which has recently increased due to online sales and increase of sales. Of the remaining Marketing expense, there are three categories. The Downtown Evanston website is requires its own server to host the site. The cost of monthly hosting is $275 per month. Downtown street pole banners are being renewed and will require maintenance and upgrades. The final Marketing expense for $1,000 will include small dollars not elsewhere categorized. Management expense includes four categories—maintenance, holiday decor, payroll, and administrative. The key expense within management is for the downtown maintenance contracts. The primary downtown maintenance contract, currently with Landscape Concepts 450 of 575 4 Management, is currently through CY 2014 and with the new contract includes the 22 street planters. Within maintenance, there are additional funds included in this line item for plant materials and event maintenance such as Big Bite Nite and Holiday Bash. This also represents costs to purchase any materials excluded from the larger maintenance contract. In this category there is a reduction of $15,000 from CY 2013. In 2013 Evmark dba purchased additional plant material for $18,000 and a new sign board for the intersection of Davis and Sherman for a total of $6500. With newly purchased plant materials we feel we will not need to make this purchase again in 2014. Another management-related item that continues is holiday decor. Downtown Evanston has an agreement with Temple Display to continue these services. In 2004 Evmark purchased 105 snowflakes & 112 wreaths, in 2008 an additional 24 wreaths were purchased, in 2009 we purchased 10 more wreaths and LED Lights for the Tree and in 2011 we purchased an additional 20 wreaths. The total inventory is 105 snowflakes and 166 wreaths. Each year we must purchase new bows for the wreaths. In FY 2009, Downtown Evanston approved the purchase of LED lights for the Holiday Tree at Fountain Square. These lights use less power, and will also be removed from the tree after the season and stored for re-use each year. This product is under warranty for 5 years. In 2014 we reduced the amount in this category and will not be purchasing any new décor. Payroll will represent the largest expense category within management. Full-time salaries for an Executive Director, Marketing and Events Coordinator and Business Development Specialist are at $175,000 for all three positions. These amounts were obtained from comparable downtown programs in the Chicago area, including Oak Park and Elmhurst, and relevant examples in similar communities. These are demanding positions necessitating experienced staff requiring appropriate compensation and benefits. Medical benefits for full-time staff will be available from the City of Evanston. This arrangement is typical among similar downtown organizations. The estimate shown applies the single rate for the City’s PPO & HMO on an annual basis less a 30% employee contribution for these benefits. Also included in this line item is a 3% cost of living increase from CY 2014 and also a 3% match for retirement plan. One part-time Downtown Evanston staff position exists. An accountant/bookkeeper generally works 2-3 hours per week and manages the accounting system and works in tandem with the Executive Director and Downtown Evanston’s accounting firm and Treasurer on financial matters. Administrative expense includes the day-to-day cost of operating the Downtown Evanston office. The office space requirement and most expenses will be unchanged. A few adjustments have been made to reflect past history in this expense category. 451 of 575 1 Exhibit A Downtown Evanston Marketing and Business Development Initiatives Background Information for CY2014 Proposed Budget Downtown Evanston's logo and brand identity continues to serve as the foundation for the design and development of all our marketing materials. The Downtown Evanston Gift Card which publicly launched December 1, 2010 has served as a valuable marketing tool that keeps shopping dollars within the downtown business community. The cards are for sale at the Downtown Evanston office as well as First Bank and Trust at Church and Benson and available online at www.downtownevanston.org The Downtown Evanston staff and Evanston Community Foundation Leadership Evanston class collaborated on a partnership with local PTA organizations in a pilot program to benefit local schools in 2012. Downtown Evanston staff continues this partnership to raise awareness of the gift card and generate sales; thus far we have coordinated 2 bulk sales per year, once at the holidays and once at the end of the school year. We continue to promote a companion “passport” booklet with value added offerings which accompanies each gift card sold. Downtown Evanston staff continues to work with Live Local.ly (formerly Sweetperk) to promote and build on the Passport to Downtown Evanston App for the iPhone, iPad and Android. This electronic form of communication allows businesses to update offers and send announcements to those consumers who have selected a business as a “favorite.” In April 2013, the mobile app went through a update requiring users to re-download the app. This update allowed us to see better tracking and analytics. To date over 4,300 people have downloaded the app with approximately 4,000 redemptions at 112 participating businesses. Since April 2013, an estimated $17,000 has been driven to downtown Evanston via consumer use of the mobile app. Gift Card Sales 2011 CY 2011 (Nov/Dec) 2012 CY 2012 (Nov/Dec) 2013 CY ( YTD 9/23/2013) Since Inception Amount sold $50,672 $28,431 $78,307 $39,387 $32,550 $191,574 Redeemed in district $33,579.70 $7,766.33 $49,079.12 $11,253.78 $40,966.04 $129,710.85 Gift Cards Sold Online 2012 $7,327 sold in 2012 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Amount Sold $515 $935 $655 $5,222 2013 $5,490 sold as of 9/30/2013 Amount Sold $935 $550 $620 $145 $1,010 $500 $625 $545 $560 Mobile App Oct 2011 Oct 2012 Sept 2013 Downloads 2,690 9,701 4,789 Redemptions 939 5,801 4,029 452 of 575 2 Favorites 1,384 6,846 N/A Businesses 88 104 113 The Downtown Evanston website www.DowntownEvanston.org had 78,719 unique visitors (100,725 visitors) from September 1, 2012 – September 1, 2013. Visitors Unique Visitors Visitors/Month Unique Vis./Month 2012 83,505 65,033 6,758 5,419 2013 100,725 78,719 8,393 6,560 . Our top 5 most popular page views consistently included: Dining Page Living Here Shopping Page Events Page Parking Information Top keyword search phrases for our site included: Downtown Evanston Evanston restaurants Evanston apartments Evanston Shopping Evanston Sidewalk Sale Our continued goal with www.downtownevanston.org is to greatly increase our number of unique visitors and become the go-to source for everything that's happening in downtown Evanston. www.downtownevanston.org 09/01/2010 - 09/01/2011 09/01/2011 - 09/01/2012 09/01/2012 - 09/01/2013 Visits 49,309 83,505 100,725 Unique Visits 37,050 65,033 78,719 Pageviews 216,296 326,522 370,227 Pages per visit 4.39 3.67 3.45 Avg time on site 00:03:10 00:02:35 00:02:23 New Visits 74.26% 77.4% 76.08% Our target geographic reach is Evanston, the north side of Chicago and North Shore consumers. Chicago’s North Shore Convention and Visitors Bureau (CVB) execute contracts with the Chicago Tribune and Time Out Chicago advertising on Downtown Evanston’s behalf. This allows Downtown Evanston to take advantage of their contract ad rates. Media purchases in real estate or retail trade publications and select print outlets are purchased when discounted pricing is available for individual ads. Radio ads are currently operating in a co-op capacity with expenses shared by participating downtown Evanston businesses. We utilize a combination of print and electronic media in outlets including: Evanston RoundTable, Evanston Now, Make it 453 of 575 3 Better, Pioneer Press, Chicago Magazine, the Daily Northwestern, Time Out Chicago; Transportation media with CTA, Pace and Metra; and radio ads with WBEZ public radio (91.5 FM). Downtown Evanston organized six special events this year First Annual Wedding Walk “It’s Thursday! Let’s Dance!” series The Evanston Sidewalk Sale+Artwalk Evanston Health & Wellness Festival Big Bite Night Currently working on the Downtown Evanston Holiday Bash & Tree Lighting on November 22nd. In September, Downtown Evanston partnered with Northwestern University and the Chamber of Commerce to bring the Kick-Off to ‘Kits and ‘Cats Week (Formerly known as Paint Evanston Purple) to downtown Evanston. The plan is to continue to study the effectiveness of these events and tweak as needed. Now in its 4th year Downtown Evanston continues as a sponsor for BackStage Evanston, created by the Arts and Business Committee a subcommittee of the Evanston Arts Council. The Evanston Sidewalk Sale+Artwalk continues to be a joint retail promotion by Downtown Evanston and the Chicago/Dempster Merchants Association. Local artists were invited for the second year to set up alongside brick and mortar retailers to display and sell their artwork and add a completely new element to the event. We also involved the Music Institute of Chicago, the Chess Club of Evanston and Bottle and Bottega. These groups offered free musical entertainment, painting instruction and free play on a life-size chess board. The First Annual Wedding Walk (February 2013) was a huge success and really showed off the various wedding venues and services available in downtown Evanston. The Wedding Walk attracted nearly 90 brides, guests and friends from all over Evanston and the North Shore. Event attendees made their way to each of 10 participating stops along the way and learned of the products and services that each business could add to their special day. The event concluded with a fashion show and raffle consisting of thousands of dollars in prizes donated by participating businesses. We are pleased to announce that the Wedding Walk received a merit award on October 7, 2013 at the International Downtown Association World Congress in New York City. Downtown Evanston’s most visible marketing effort is the downtown directory, published annually. The directory includes a detailed location map and over 300 listings including business category, address, phone number and web site for each downtown ground floor business. A parking guide is a feature of the directory with complementing parking boards in the garages, directory racks are also placed in the parking garages. These directories are provided to major users, such as Northwestern University, the five downtown Evanston hotels, and the Chicago Office of Tourism. New this year, Downtown Evanston is distributing 20,000 brochures through CTM Brochure Distribution. CTM distributes brochures to all the Chicago Hotels and select hotels in the region that we select. They are also available in downtown businesses, downtown parking garages as well as the downtown Evanston visitor information center located at 820 Davis Street, suite 151. These directories are also distributed by The Evanston Chamber of Commerce, the CVB, at local 454 of 575 4 commuter transit and rail stations (including the Ogilvie Transportation Center in Chicago), and by request. Downtown Evanston also works with a service to have directories delivered to hotels all along the North Shore and leading up to Kenosha, WI. We receive frequent requests from wedding parties, academic conferences and other organizations that hold events in downtown Evanston. With the Downtown Evanston office conveniently located on the ground level, we experience quite a bit of foot traffic. Month after month Downtown Evanston tracks the foot traffic of consumers/visitors who walk through the doors of the Downtown Evanston office looking for information on local businesses and current events. This is another distribution channel for the directory and currently our main source of gift card sales. Downtown Evanston Visitor Information walk ins at 820 Davis Street, Suite 151 Jan. Feb. Mar. Apr. May. Jun. Jul. Aug. Sept. Oct. Nov. Dec. 2011 - - - - - - 48 160 116 110 93 246 2012 66 93 95 116 149 205 182 168 145 140 115 392 2013 79 51 75 100 201 251 172 125 103 - - - Downtown Evanston continues to manage a database which is used to update the directory information, business contact information, and the Downtown Evanston website. Updates are typically done weekly. Downtown Evanston’s website has a search function that allows visitors to locate and browse downtown businesses and their websites. The downtown directory is also available from the Downtown Evanston website in PDF format. In addition, updating email addresses for the downtown businesses is part of Downtown Evanston's ongoing database management. This information aids Downtown Evanston in communicating to the downtown business community through blast emails. Downtown Evanston has enjoyed great success with building the database for its e-newsletter program targeting consumers. A key goal in the development of both the website and the consumer E-newsletter is to create exciting and user-friendly content that drives consumer traffic, and offers visitors and residents timely and enticing information on events and all that the downtown has to offer. New this year, Downtown Evanston started compiling and sending out a third email blast, which is sent out weekly detailing all live music and performance events in Evanston. Recipients of Downtown Evanston correspondence is just under 5,000. Downtown Evanston currently utilizes the social media outlets Facebook, Twitter, Pintrest and Hootsuite to promote downtown Evanston. Downtown businesses are encouraged to send us their information on events, specials and accolades that we in turn post via social media and/or our consumer e-blast. In the past year, our Facebook interaction has risen from 3,110 to 3,899. Downtown Evanston conducts ongoing public relations activities to promote downtown to consumers and investors in print, radio and online. Using an extensive list of media contacts, Downtown Evanston regularly submits stories to local and regional publications. Some stories have resulted in national exposure. In addition, Downtown Evanston offers the same services to downtown businesses, new and existing. 455 of 575 5 A few other programs of note: Partner programs. Downtown Evanston continues to support programs that bring people downtown. This includes the CVB’s VIP Program for visitors. 2,000 downtown Evanston directories were inserted in the Daily Northwestern targeting incoming freshman (mailed to their homes in August, 2013). Downtown Evanston partnered with the City of Evanston, Northwestern University, the Chamber of Commerce and ETHS to bring people downtown for a block party to kick-off Northwestern’s ‘Kits and ‘Cats Week. Downtown databases. The ground floor tenant database, used for the downtown directory, serves multiple functions for communications and marketing. To serve Downtown Evanston’s commercial property owner stakeholders, a database including information about all downtown commercial properties is under development. Downtown Evanston partnered with the Evanston Public Library to participate in the Northwestern University Parent and New Student Orientation in September. Through this opportunity Downtown Evanston staff was able to promote the gift card, promote downtown businesses and our upcoming events. Downtown Evanston continues to partner with and promote the CMS Expo. Through this partnership, we are able to promote downtown businesses directly to all expo attendees (May 2013). Samples of Downtown Evanston’s recent marketing programs are attached to provide an overview of what’s been accomplished. We are working on refining downtown’s marketing message to reflect the brand identity, the gift card and the Passport to Downtown Evanston App in order to present a recognizable and impactful campaign. By promoting these items we will be able to measure increased spending in Downtown Evanston each month and year. The marketing goal is to diversify efforts to include a balance of print (where it is still viable), online media, transportation media (CTA and Metra) and to explore new media, such as increased radio and social media outlets. Business Development Per the implementation agreement with the City of Evanston, Economic Development has been a large focus of our work since the renewal of the SSA #4. Staff continues to utilize the marketing materials that are used to assist with the recruitment of new businesses. Three major items include the commercial property listing to our website http://www.downtownevanston.org/doing- business-here/available-commercial-space. This listing can be viewed 24/7 by those looking to locate in Downtown Evanston. When our office receives a call from a potential tenant the first thing we do is refer them to our website pointing out the appropriate property owner/broker to contact. Next we keep a log of the date the initial call came in and continue to monitor to see if there has been any activity. We also refer those potential tenants to contact the Economic Development Department to discuss the process of locating a business in Evanston. Downtown Evanston staff will also coordinate site visits with potential tenants if that is requested. Several site visits have occurred in the past few months and they have included City staff as well as the appropriate alderman. The second addition is if a property owner/broker wishes to list their available space on our website. They can fill out the form at this link and it will generate an email to Downtown Evanston staff to approve. http://www.downtownevanston.org/doing-business-here/available- 456 of 575 6 commercial-space/commercial-property-submission/addnew. We have found that the real estate community finds this very effective. The third addition is if someone is looking to locate their business in downtown Evanston and wants additional information. They can fill out the form at this link http://www.downtownevanston.org/doing-business-here/available-commercial-space/real-estate- space-request and it will generate an email to Downtown Evanston staff to call them. This gives us an idea of what they are looking for before we call them back. Downtown Evanston staff continues to conduct daily visits to the first floor retail/restaurant community. This assists with keeping the inventory current and also if a tenant is looking to expand into a larger space. Staff utilizes Loopnet and Costar to track vacant space and also makes weekly calls to the broker community. Each year downtown Evanston organizes and books the booth for the upcoming International Council of Shopping Centers deal-making show in Chicago. The booth is under the name of City of Evanston/Downtown Evanston. City of Evanston Economic Development staff and Downtown Evanston staff coordinate a strategy of working the show. It is very beneficial for the real estate community to be able to visit both organizations in one visit. Attached is the downtown Evanston the most current available commercial retail/restaurant space listing that was handed out at ICSC this past month. The most current data can always be found on our website and please note not all property owners wish to have their property listed on our site. Business Retention is a big part of Economic Development and we conduct retention visits to build our office inventory database so we are able to market to office tenants. Listed below is the open and closed report since September 2012 Downtown Business Activity September 2012 – October 2013 457 of 575 7 Closed Great Clips for Hair 620 Davis St. Salon Sep-12 STA Travel 900 Church St. Travel Sep-13 Bank of American 1705 Sherman Ave. Financial Services Feb-13 Gamestop 920 Church St. Electronics Feb-13 The Keg 810 Grove St. Restaurant Apr-13 US Cellular 1737 Sherman Ave. Electronics May-13 Practice HORA USA 522 Davis St. Health Wellness May-13 1 Design Within Reach 1710 Sherman Ave. Home Furnishings May-13 The Audrey 1631 Sherman Ave. Apparel & Shoes Jun-13 Ashley Lauren Natural Products 1102 Davis St. Health & Wellness Jul-13 Bookman's Alley 1712 Sherman Ave. Specialty Retail Sep-13 1 Opened Talia 1526 Chicago Ave. Apparel & Shoes Sep-12 2 Bright Horizons at Evanston 1629 Orrington Ave. Specialty Services Sep-12 25 1 Avail & Company 1106 Davis St. Apparel & Shoes Sep-12 3 2 Prana Café 1840 Oak Ave. Quick Eats Oct-12 4 Cheesie's Pub & Grub 622 Davis St. Quick Eats Oct-12 4 10 Koco Table 720.5 Clark St. Restaurant Oct-12 2 3 Safari Natural Tea & Herbs 1630 Orrington Ave. Specialty Retail Oct-12 2 Northwestern Memorial Physicians Grp 1700 Maple Ave. Health & Wellness Oct-12 18 JT's Bar & Grill 1639 Orrington Ave. Restaurant Oct-12 6 8 Hevanston Gallery 529 Davis St. Gallery Nov-12 1 Found 1631 Chicago Ave. Restaurant Nov-12 30 8 Aguas Tortas 618.5 Church St. Quick Eats Dec-12 3 LA Tan 1607 Benson Specialty Service Dec-12 2 1 27 Live 1014 Church St. Restaurant/Entertainment Jan-13 4 World of Beer 1601 Sherman Ave. Restaurant Jan-13 15 20 Center for Independent Futures 1015 Davis St. Organization Feb-13 13 16 Wheel & Sprocket 1027 Davis St. Sports & Equiptment Feb-13 7 Solay Wellness 1630 Sherman Ave. Specialty Retail Mar-13 2 The Galleria in Evanston 1627 Sherman Ave. Specialty Retail Mar-13 1 3 Farmhouse 703 Church St. Restaurant Jul-13 Great Clips 819 Davis St. Spas, Salons, Beauty Jul-13 2 Forever Yogurt 1739 Sherman Ave. Quick Eats Aug-13 2 4 Pure Barre 910 Church St. Health & Wellness Aug-13 2 5 Francesca's (Moved) 1631 Sherman Ave. Womens Apparel Aug-13 3 3 Not Fade Away 1104 Davis St. Specialty Retail Aug-13 1 1 Second Time Around 900 Church St. Womens Apparel Sept-13 Envy 522 Davis St. Womens Apparel Sept-13 1 6 Bottle and Bottega 1016 Davis St. Entertainment Oct-13 2 OSKA Company Store 1590 Sherman Ave. Womens Apparel Oct-13 2 Kier of (h(om)e) 1501A Chicago Ave. Specialty Retail Oct-13 1 Office Max 1612 Sherman Ave. Service/Specialty Retail Oct-13 La Macchina 1620 Orrington Ave. Coffee/Cafe Oct-13 458 of 575 8 Downtown Evanston Arts Initiative As one of the five overarching goals identified by the goal setting in March 2010; Promote the performing and visual arts in Downtown Evanston. Downtown Evanston staff continues to work with City staff on this initiative. In the meantime, Downtown Evanston staff continues to work on new arts initiatives for the downtown district such as Sidewalk + Artwalk, Back Stage Evanston, and Art Under Glass. We have enhanced our partnership with local Evanston based theatre groups by cross promoting theatre with Downtown Dining. All non-profit theatre groups are able to submit their performance schedules onto the www.downtownevanston.org web calendar and are included in blast emails to consumers. The Downtown Evanston Board of Directors and staff will conduct a strategic planning session to update the goals of the organization by March 31, 2014. This will give us a better understanding of the direction we wish to continue as we enhance the downtown business district. 459 of 575 available retail space as of october 2013 Downtown Evanston, Illinois The above spaces are available with the Downtown Evanston SSA4 (listed alphabetically). Contact Carolyn Dellutri, Executive Director of Downtown Evanston at 847-570-4724, cdellutri@downtownevanston.org Efforts were made to compile the most recent information and was current at the time of printing. For the most current information please call Carolyn Dellutri at 847-570-4724. 10/13 Address Property Type Total SF Available Contact Name Phone Number Company Website 1605 Benson Ave.Retail 1,799 Joseph Parrott 847-572-1450 CB Richard Ellis cbre.com 1607 Benson Ave.Retail 1,587 Joseph Parrott 847-572-1450 CB Richard Ellis cbre.com 1609 Benson Ave.Retail 1,111 Joseph Parrott 847-572-1450 CB Richard Ellis cbre.com 1727 Benson Ave.Retail/ Restaurant 6,073 Kim McGuire 312-935-1974 CB Richard Ellis cbre.com 812 Church St.Retail 4,300 Joseph Parrott 847-572-1450 CB Richard Ellis cbre.com 500 Davis St.Retail/ Restaurant 3,347 Luke Sementa 312-386-3103 Newmark Grubb Knight Frank newmarkkf.com 522 Davis St.Retail 1,500 Ted Mavrakis 847-657-1010 Mavrakis Properties 531 Davis St.Retail 600 Magaret Gergen 847-864-6400 North Shore Retirement Hotel/ Horizon Realty horizonrealtygroup.com 533 Davis St.Retail 2,500 Margaret Gergen 847-870-8585 North Shore Retirement Hotel/ Horizon Realty horizonrealtygroup.com 605 Davis St.Proposed Development 1,800 - 5,400 Ed Schwartz 847-570-9700 Fara Commercial Brokerage farabrokerage.com 614 Davis St.Restaurant 4,200 Tim Martin 847-498-8960 620 Davis St.Retail 2,750 Ed Schwartz 847-570-9700 Fara Commercial Brokerage farabrokerage.com 1009 Davis St.Retail 1,200 - 2,400 Cameel Halim 847-212-8525 WR Property Mgmt. 1022 Davis St.Retail 1,600 Ed Schwartz 847-570-9700 Fara Commercial Brokerage farabrokerage.com 1459-1463 Elmwood Ave. Mixed Use 1,178 Randall Cohn 847-256-9913 Ventura Realty, Ltd. 624 Grove St.Retail 1,000 Ted Mavrakis 847-657-1010 Mavrakis Properties 810 Grove St.Restaurant 3,000 Evan Oliff 312-953-1802 Preferred Development preferreddevelopment.com 1567 Maple Ave.Retail 4,572 Mike Kelly 312-218-9488 Related Midwest relatedmidwest.com 1700 Maple Ave.Retail 4,300 Liz Krebs 630-954-7300 Mid America Group midamericagrp.com 1800 Maple Ave.Retail 2,080 City of Evanston 847-448-8078 City of Evanston cityofevanston.org 1622 Orrington Ave. Retail 2,140 Lynn Robinson 847-866-1966 Robinson Rentals robinsonrental.com 1638 Orrington Ave. Retail 930 James R. Nash 847-328-3330 Farnsworth Hill Inc. farnsworth-hill.com 1642 Orrington Ave. Retail 930 James R. Nash 847-328-3330 Farnsworth Hill Inc. farnsworth-hill.com 1508 Sherman Ave. Retail 1,300 William Melody 847-848-2024 Wesley Realty Group wesleyrealty.com 1612 Sherman Ave. Retail 4,568 Joseph Parrott 847-572-1450 CB Richard Ellis cbre.com 1620 Sherman Ave. Retail 3,350 Joseph Parrott 847-572-1450 CB Richard Ellis cbre.com 1710 Sherman Ave.Retail 4,200 -16,250 Steven Rogin 847-716-6600 Sherman Ave LLC 1712 Sherman Ave.Retail 2,200 Jim Schermerhorn 847-869-4200 Schermerhorn & Co.schermerhorn-realestate.com 1737 Sherman Ave.Retail 2,400 Mike Streit 630-908-5702 ARCORE Real Estate Group arcoregrp.com 1830 Sherman Ave. Retail 2,200 Steven Rogin 847-716-6600 Sherman Ave LLC 460 of 575 LAKE ST DAVIS ST OAK AVEGROVE ST CHUR C H S T EMERSON ST CHICAGO AVEELGI N R D BENSON AVESHERMAN AVEUNIVERSITY PL MAPLE AVEHINMAN AVEELMWOOD AVERIDGE AVEORRINGTON AVECLAR K S TEAST RA I LROAD AV EOAK AVERIDGE AVEUNIVERSITY PL MAPLE AVESHERMAN AVESHERMAN AVECLARK ST CLARK ST Special Service Area No. 4 0 500 1,000 1,500 Feet Geographic Information System Division Special Service Area No. 4 Tax Parcel Railroad Building ² 1:4,800 1 inch equals 400 feet This map is provided as-is without warranties of any kind. Visit www.cityofevanston.org/mapdisclaimers.html for more information. 11/1/2007 - SSA4.mxd Evanston Resolution 37-R-07 (Adopted August 8th, 2007) Special Service Area No. 4 evanston resolution 37-r-07 (adopted august 8th, 2007) 461 of 575 Downtown Evanston 462 of 575 463 of 575 Maintenance Contract with Landscape Concepts Management •Monthly meetings with LCM and City Staff •Weekly walk around with LCM •Weekly meetings for streetscape •Holiday Lighting in Trees •Special meetings when needed such as irrigation on Sherman Avenue •Pest Control 464 of 575 Street Pole Banner Designs 465 of 575 Economic Development •International Council of Shopping Centers Convention •Available listings on www.DowntownEvanston.org 466 of 575 Ribbon Cuttings Wheel and Sprocket, 1027 Davis St. Regus, 1603 Orrington Ave. The Galleria, 1627 Sherman Ave. Farmhouse Tavern, 703 Church St. 467 of 575 Downtown Evanston and the City of Evanston Invited over 100 brokers to the first ever Commercial Brokers Reception! 468 of 575 Downtown Business Activity 469 of 575 Downtown Evanston Directory 470 of 575 Mobile App LiveLocal Mobile App September 2013 August 2013 July 2013 June 2013 Estimated $ Spent $2,090 $3,290 $5,001 $4,758 Total Users 4,789 4,180 3,284 2,180 iPhone Users 3,568 3,168 N/A 1,817 Android Users 1,121 1,012 N/A 521 New Downloads 609 883 948 912 Views (Approx.) 2,686 3,896 5,041 4,001 Redemptions (Approx.) 232 776 888 888 Businesses 113 112 111 111 May 2013 April 2013 $3,034 $956 1,245 467 1,288 354 371 113 779 467 3,400 1,250 500 375 112 110 471 of 575 The Downtown Evanston Gift Card 2011 (Nov/Dec) 2011 CY 2012 (Nov/Dec) 2012 CY 2013 CY (YTD 9/30/13) Since Inception Cards Sold $28,431 $50,672 $39,387 $78,307 $32,550 $191,574 Cards Redeemed $7,766.33 $33,579.70 $11,253.12 $49,079.12 $40,966.04 $129,710.85 •Available online •Partner bulk sales with local PTA •Accompanied by the ‘Passport to Downtown Evanston’ 472 of 575 Website visits & walk-ins Downtown Evanston Visitors Jan. Feb. Mar. Apr. May. Jun. Jul. Aug. Sept. Oct. Nov. Dec. 2011 - - - - - - 48 160 116 110 93 246 2012 66 93 95 116 149 205 182 168 145 140 115 392 2013 79 51 75 100 201 251 172 125 103 - - - www.downtownevanston.org 09/01/2010 - 09/01/2011 09/01/2011 - 09/01/2012 09/01/2012 - 09/01/2013 Visits 49,309 83,505 100,725 Unique Visits 37,050 65,033 78,719 Pageviews 216,296 326,522 370,227 Pages per visit 4.39 3.67 3.45 Avg time on site 00:03:10 00:02:35 00:02:23 New Visits 74.26% 77.4% 76.08% 473 of 575 Partnerships 474 of 575 475 of 575 Online Banner Ads Online banner ads that link to www.downtownevanston.org 476 of 575 Big Bite Night had 38 participating restaurants and saw over 2,200 students 477 of 575 Wedding Walk 90 Brides, Friends and Guests attended the first annual Wedding Walk in February 2013. Each bride made her way to 10 retail, restaurant and venue locations to see how they could incorporate each business into their special day. The walk ended with a fashion show at 27 Live featuring 30 handmade gowns! 478 of 575 Health & Wellness Festival 40 vendors from allover Evanston participated in the first annual Health & Wellness Festival to promote their business and services. Many participants provided complimentary services, demonstrations, giveaways and more! 479 of 575 480 of 575 481 of 575 Exhibit C FUNDING AGREEMENT BETWEEN EVMARK dba DOWNTOWN EVANSTON AND THE CITY OF EVANSTON LANDSCAPING AND MAINTENANCE SERVICES - CENTRAL BUSINESS DISTRICT This Agreement for the provision of landscape maintenance services necessary to the City of Evanston in the central business district, made this day of January, 2014, by and between and City of Evanston (City), located at 2100 Ridge Avenue, Evanston, Illinois 60201 and EVMARK dba Downtown Evanston, located at 820 Davis Street, Suite 151, Evanston, IL 60201 (Corporation). The City of Evanston (City) and EVMARK dba Downtown Evanston, an Illinois not-for-profit corporation (Corporation), agree as set forth in this Funding Agreement for landscaping and maintenance within Special Service Area #4, the downtown rail stations and the Farmers Market. The initial term of this Agreement shall be for a 12-month period effective January 1, 2014 thru December 31, 2014. Thereafter, this Agreement may be renewed annually by written agreement of the City and the Corporation for additional terms of not more than one year each. Corporation shall perform the Services described in the attached Exhibit A and shall perform the Services in a good and workmanlike manner. All Services performed and documentation (regardless of format) provided by Corporation shall be in accordance with the highest professional standards, free from errors or omissions, ambiguities, coordination problems, and other defects in the documentation. Corporation shall take into account any and all applicable plans and/or specifications furnished by City or by others at City’s direction or request, to Corporation during the term of this Agreement. Corporation shall cause its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform their respective duties in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of the tenants and occupants of the City. Corporation shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If so requested by the City, Corporation shall promptly replace any employee or agent performing the Landscape and Maintenance Services if, in the opinion of the City, such performance is unsatisfactory. Corporation will not discriminate, directly or indirectly, on the grounds of race, color, religion, sex, age or national origin in its employment practices under this Agreement. The Corporation agrees to comply with all provisions of the City of Evanston’s Fair Employment Practices Ordinance. The Corporation further agrees that it will make a good faith effort to assure that qualified minority business enterprises are solicited to assist in the provision of the landscape maintenance services listed below. City shall pay Corporation a total of $98,670 for the provisions listed in the attachment; $24,677.50 will be paid upon the signing of this Agreement in January, 2014. The remaining balance will be paid in the three equal installments of $24,677.50 each on May 1, August 1, and November 1. Corporation will invoice the City one month prior to the due date. Corporation shall indemnify, protect, and save harmless the City of Evanston, its agents, officials and employees against all injuries, deaths, loss damages, claims, patents, suits, judgments, costs, and expenses which may in any way accrue against the City in consequence of the granting of this Agreement or which may in any way result therefrom, whether or not it shall be alleged or determined that the act was caused through the negligent act or omission of the Corporation or its employees, and Corporation shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith: and, if any judgments shall be rendered against the City in any such act, Corporation shall, at its own expense satisfy and discharge same. 482 of 575 Corporation shall at all times during the Term, and any extension or continuation of this Agreement, at its sole cost and expense, obtain and maintain the following insurance which shall name City of Evanston as additional insured. Insurance required under this Article shall be with companies rated A+15 or better in Bests’s Insurance Guide. Corporation shall deliver to City, prior to comme ncement of any Services hereunder, copies of policies of such insurance or certificates evidencing the existence of amounts of same with loss payable clauses satisfactory to City. No policy shall be cancelable or subject to reduction of coverage except after thirty (30) days prior written notice to City. Corporation shall furnish two (2) copies of certificates, with the City named as an additional insured, showing the following minimum coverage with an insurance company acceptable to the City. Insurance must be on an occurrence basis and define a per location aggregate. The City’s Director of Safety and Risk Management must approve deductible limits, if any. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE Thirty day notice of cancellation required on all certificates Commercial General Liability including Bodily Injury and Consequent Death Per person, each occurrence $1,000,000 Property Damage Aggregate, each occurrence $1,000,000 Professional Liability Comprehensive Form Premises-Operations Products/Completed Operations Contractual Insurance with an endorsement on the face of the certificate that it includes the “indemnity” paragraphs of the specifications Broad Dorm Property Damage-construction projects only Independent Consultants Personal Injury Automobile Liability; owned, non-owned or rented $1,000,000 Workmen’s compensation and occupational diseases As required by applicable laws Employers Liability $500,000 In the event of accidents, injuries, or unusual events, whether or not any injury occurred, Corporation shall promptly furnish the City with (1) copy of all reports of such incidents within twenty-four (24) hours weekdays (Monday through Thursday) and up to seventy two (72) hours weekends (Friday and Saturday), after the accident or as soon thereafter as such reports are available. City may, with cause and upon fifteen (15) business days written notice, terminate this Agreement, provided that the City has given written notice to EVMARK dba Downtown Evanston stating said cause for considering termination, and given them 15 business days to cure the problems. The following services described in Exhibit A shall be performed by either Corporation or its designated representative in the central business district. 483 of 575 This Agreement constitutes the entire agreement between the parties and supersedes all previous written or oral agreements, if any, relative to the subject matter hereof. This Agreement specifies those services above and beyond those listed in the Implementation Agreement for Evanston Special Service Area #4. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month, and year first above written. CORPORATION: CITY: EVMARK dba Downtown Evanston CITY OF EVANSTON 820 Davis Street, Suite 151 2100 Ridge Avenue Evanston, Illinois 60201 Evanston, Illinois 60201 By: By: Carolyn L. Dellutri Wally Bobkiewicz Executive Director City Manager Attest: Attest: 484 of 575 December 06, 2011 Contract No. - 12612 2014 CONTRACT PROPOSAL DOWNTOWN EVANSTON This is an agreement between Landscape Concepts Management, 3200 S. Kolin Ave., Chicago, IL 60623, and Downtown Evanston ("Client"), Attn: Carolyn Dellutri, 820 Davis Street Suite 151, Evanston, IL 60201. Pre-emergent crabgrass control product, with a premium grade fertilizer applying nitrogen at a rate of 1 lb. per 1,000 square feet of turf. TURF CARE ROUND 1 Broadleaf weed control product, with a premium grade fertilizer applying nitrogen at a rate of 1 lb. per 1,000 square feet of turf. TURF CARE ROUND 2 Broadleaf weed control product, with a premium grade fertilizer applying nitrogen at a rate of 1 lb. per 1,000 square feet of turf. TURF CARE ROUND 3 Spring clean up operations will be completed as soon as seasonal conditions permit and will be completed no later than May 15th. The following items will be included as part of spring clean up: Rake all turf areas as required. Hand rake, blow, or otherwise remove leaves and winter debris from all planting beds and landscaped areas. Sweep/blow clean all drives, walks, sidewalks, patio areas and steps of landscape debris. All debris to be removed off site. Surrounding natural and wild areas will not be used for disposal. CLEANUP SPRING All deciduous and evergreen shrubs below 6 feet shall be properly pruned one (1) time each growing season at the proper time, dependent upon the plant species and variety. Pruning will achieve removing of broken or otherwise injured wood and pruning to eliminate branches that touch structures, while keeping in mind the plants natural form and symmetry to the existing material. Deciduous plant material shall be properly pruned after flowering where applicable. Pruning efforts will be directed toward control of terminal growth, removal of crossover branching, and overall control of height. Evergreen and deciduous hedges shall be trimmed two (2) times per season during the months of June and August. Any areas chosen to be maintained by property owners are to be clearly marked with red flags. (Flags are available from Landscape Concepts Management) Dormant pruning or other pruning operations will be performed only upon approval from management at a predetermined cost. SHRUB TRIMMING SPRING Page 1 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 485 of 575 December 06, 2011DOWNTOWN EVANSTONContract No. - 12612 April/May Edge beds, cultivate beds, apply pre-emergent weed control, manual weed removal. May - October Cultivate beds, apply post-emergent, non-selective weed control, manual weed removal. October Edge beds, cultivate beds, manual weed removal. LCM will not be liable for damages done to improperly buried cables, wires, gas lines, irrigation lines, etc. These items should be buried a minimum of 6” below grade or to code where applicable. BED MAINTENANCE All turf will be aerated in the Fall to permit better penetration of moisture, nutrients, and to relieve compaction. All cores will be left on the turf to help breakdown the thatch layer. CORE AERATION All mowing operations will be in a neat and orderly manner. Equipment shall be moved onto and off of turf area so as to minimize track marks and not detract from the finished turf. All turf areas will be mowed evenly, as required, to keep an overall height of 2.5 - 3 inches. This operation will be weekly, unless conditions dictate otherwise. All maintenance equipment shall be kept in tune and adjusted at all times. All maintenance equipment will be operated in a manner that will prevent property damage or personal injury. Landscape Concepts Management will be responsible for damage caused by improper use of equipment. All turf adjoining hard surfaces, cultivated beds, or other obstructions will be maintained through edging and trimming. Turf next to building foundations, posts, and fences shall be trimmed the same height as the adjoining turf. This will be completed whenever turf is mowed. All clippings and debris generated from mowing and edging will be cleared from all sidewalks, streets, and site entrances prior to completion of daily operations. Landscape Concepts Management fully intends to mulch grass clippings, wherever possible. Additional or excessive clippings shall be removed off site only upon approval from a managing agent at a pre-approved cost. To mutually protect the contractor and the client from potential damage during performance of contracted services, the following shall apply: For areas where turf abuts posts, decks, buildings, air conditioner units and similar situations, the contractor will submit a proposal to create a landscape buffer (i.e. mulch or planting bed). These proposed landscape improvements will greatly reduce the potential for damage to equipment and structures during regular performance of contracted services. Proposals not approved will release contractor from liability for damages to those areas. MOW, BLOW & TRIM Page 2 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 486 of 575 December 06, 2011DOWNTOWN EVANSTONContract No. - 12612 All deciduous and evergreen shrubs below 6 feet shall be properly pruned one (1) time each growing season at the proper time, dependent upon the plant species and variety. Pruning will achieve. removing broken or otherwise injured wood and pruning to eliminate branches that touch structures, keeping in mind the plants natural form and symmetry to the existing material. Deciduous plant material shall be properly pruned after flowering where applicable. Pruning efforts will be directed toward control of terminal growth, removal of crossover branching, and overall control of height. Evergreen and deciduous hedges shall be trimmed two (2) times per season during the months of June and August. Any areas chosen to be maintained by property owners are to be clearly marked with red flags. (Flags are available from Landscape Concepts Management) Dormant pruning or other pruning operations will be performed only upon approval from management at a predetermined cost. SHRUB TRIMMING SUMMER Farmers Market Policing Grounds will include clean-up of the Farmer's Market to remove misallanious accumulated debris, branches, leaves etc. Policing grounds will be completed by the maintenance crew on Saturdays from May through the first week in November. POLICE GROUNDS Pre-emergent and post emergent weed control in shrub beds will be applied one (1) time each season. Selective herbicides will be applied at the manufacturer’s recommended rate along with the fertilizer application. PRE EMERGENT Tilling or manipulation of the soil, done primarily to eliminate weeds. CULTIVATING Non-selective post emergence weed control for ornamental beds and tree rings, as well as for cracks and crevices in paved surfaces. ROUND UP Fall clean up operations will be completed as part of the last week’s services as noted in this proposal’s period of coverage. This is generally between October 31st and November 30th, weather permitting. Rake and collect all leaves and miscellaneous debris around site. Clean all walks and parking areas of landscape debris. Remove all debris off site. CLEANUP FALL CTA/ Rail Right of Way Maintain the prairie areas along the CTA/Rail Right of Way after spring cleanup. This includes puning, rogue weed removal, biweekly policing, leaf removal, cut down all herbacious material in the fall, and install summer flowers in four cutout sections. DEBRIS CLEAN UP AND REMOVAL Page 3 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 487 of 575 December 06, 2011DOWNTOWN EVANSTONContract No. - 12612 Trash Receptacles/Debris Disposal Trash receptacles will be emptied twice daily in the morning and late afternoon on each Saturday and Sunday, with a third pickup nightly from May1 through September 30.Trash receptacles are to be emptied daily on the remaining three days.Trash receptacles are to be washed monthly from April to October. All trash will be transported and disposed of in City of Evanston dumpsters. LCM will supply and use plastic liners in all trash receptacles. MISC SERVICE Managing Compacted Soils Growing lush, traffic-stopping landscapes in the Midwest’s clay dominated soils is a challenge. While clay soils retain nutrients and moisture better than sandy soils, they frequently are waterlogged and prone to compaction. Soil compaction is the single biggest obstacle to overcome in the landscape. Plants grow and bloom to their potential when they develop deep strong roots. Compacted soils impede root growth causing shallow weak roots. Plants are unable to withstand seasonal extremes and thus, struggle to survive. Soil compaction is caused by the repeated pounding actions of natural rainfall, irrigation, repeated soil cultivation, and planting. The tiny clay particles press tightly together forming plates, reducing or eliminating pores. Many large pores are needed for the development of strong root systems, which enables plants to tolerate drought and windy weather. It is never too late to improve the soil structure of planting beds. Landscape Concepts Management uses a rehabilitative soil conditioner composed of gypsum to buffer salts, composted pine fines to create large soil pores, mycorrhizal for root development, humus and fertilizer to boost nutrient levels. Soil conditioner can be incorporated into existing beds during seasonal flower rotations, applied as a top dressing on existing landscapes, or added as an amendment to new planting beds. Much like tree and turf care, periodic soil conditioning is an essential component of an effective landscape management program. SOIL CONDITIONER Install spring specialty plants in the 18 large downtown planters. SPRING COLOR Install summer specialty plants in the 18 large downtown planters.Install soil conditioner in the annual beds and 8,000 flatted flowers.Fertilize the flower beds as needed and keep them weed free. SUMMER COLOR Install fall specialty plants in the 18 large downtown planters. FALL COLOR Install 14,000 spring flowering tulips in the annual beds. Varieties and colors to be determined by Downtown Evanston. BULBS Install specialty winter plant material in the 18 large downtown planters. WINTER COLOR MONTHLY CLEANING Page 4 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 488 of 575 December 06, 2011DOWNTOWN EVANSTONContract No. - 12612 Davis Street Metra Station Maintain the Davis Street Metra station bi-weekly.Police the area for debris and weeds.Prune the shrubs twice yearly. Provide a spring and fall cleanup. Fountain Square Maintain the Fountain Square bi-weekly.Police the area for debris and weeds.Prune the shrubs twice yearly. Provide a spring and fall cleanup. CUSTODIAL SERVICE Recycling Containers Empty the recycling containers once a week year round. The recyling material will be deposited in a separate recycling dumpster near the trash dumpsters behind the Evanston Public Library. GARBAGE PICK-UP AND DISPOSAL Fenced area at the Northwest Corner of Church and Maple Maintain the fenced area at the northwest corner of Church and Maple bi-weekly.Police the area for debris and weeds.Prune the shrubs twice yearly. Provide a spring and fall cleanup. HARD SURFACE CLEANUP Sidewalk Maintenance and Beautification Sidewalk sweeping and debris collection will be done weekly. Powerwashing of all sidewalks and gutters will be done once in Spring. Handbills will be removed weekly. Weeds will be removed from the sidewalks and tree grates as needed. POWER WASHING Provide water for the summer annuals in the beds and the spring, summer, and fall rotations in the 18 large downtown planters. TRUCK WATERING 2014 CONTRACT SUMMARY TOTAL COSTSERVICE COSTMONTHLY BILLING SCHEDULE BILLING SCHEDULE $14,232.00$14,232.00 JANUARY 2014 $14,232.00$14,232.00 FEBRUARY 2014 Page 5 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 489 of 575 December 06, 2011DOWNTOWN EVANSTONContract No. - 12612 $14,232.00$14,232.00 MARCH 2014 $14,232.00$14,232.00 APRIL 2014 $14,232.00$14,232.00 MAY 2014 $14,232.00$14,232.00 JUNE 2014 $14,232.00$14,232.00 JULY 2014 $14,232.00$14,232.00 AUGUST 2014 $14,232.00$14,232.00 SEPTEMBER 2014 $14,232.00$14,232.00 OCTOBER 2014 $14,232.00$14,232.00 NOVEMBER 2014 $14,232.00$14,232.00 DECEMBER 2014 $170,784.00$170,784.00TOTAL: By Thomas P Houlihan 002286 By General: All services to be performed by trained, properly supervised personnel in accordance with accepted horticultural practices. Materials shall be applied at manufacturers recommended rates. The environmental impact of alternate products shall determine which is used. Sufficient personnel and equipment shall be provided to complete all operations in a timely fashion. Clean up (policing) of entire site to remove miscellaneous accumulated debris, branches, leaves, etc. Policing of the grounds will be part of every visit by a maintenance crew. Certificates of insurance will be provided upon request. We carry Worker’s Compensation and Occupational Disease Insurance, General Liability Insurance and Auto Liability Insurance. All water shall be provided by the owner with adequate silcox and/or hydrants provided. LCM will assume the responsibility for contacting the local utility location services for underground line locations. We cannot, however, be held responsible for any sub-surface lines which are not normally located and may not be buried to specification (at least 6”). These would include, but are not limited to, invisible dog fences, cable TV, security lines, irrigation or lighting systems, gas barbecue lines, and pool equipment lines. Payment Schedule: Invoices shall be submitted by LCM identifying each service performed and any additional authorized expenses on a monthly basis, and terms shall be net fifteen (15) days. Billing periods will be monthly, at the beginning of each month in which the service is performed. Balances unpaid after thirty (30) days from date of invoice are subject to a late payment charge of 1.5% per month. Customer shall pay LCM’s reasonable attorneys fees, expenses and costs incurred in collection of any outstanding invoices or enforcing any of the provisions of this Agreement, regardless of whether a legal action is initiated. Jurisdiction for any issue litigated under this contract shall be in Lake County, Illinois. Initials__________ Thirty Day Cancellation: The contract may be terminated by either party, with or without cause, upon thirty (30) days prior written notice to the other party. Acceptance: Acceptance of this contract constitutes a full review and approval of the attached specification sheets by the site ownership or its designated agent. Disclaimer: LCM will not be responsible for delays due to circumstance beyond our control. This includes strikes, labor disputes, fire, changes ordered in the work, unavoidable casualties, or acts of God. This proposal supersedes any previous proposals. Unless specifically agreed to by Downtown Evanston, the terms, including prices, contained in this proposal are subject to renegotiation after two (2) weeks from the submitted date of proposal. After 14-days, you must contact LCM. If acceptable, please initial the payment schedule, and sign below. Page 6 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 490 of 575 December 06, 2011DOWNTOWN EVANSTONContract No. - 12612 Date December 06, 2011 Date LANDSCAPE CONCEPTS MANAGEMENT Page 7 of 7Landscape Concepts Management • 3200 S. Kolin Ave. • Chicago IL 60623 491 of 575 492 of 575 493 of 575 494 of 575 495 of 575 496 of 575 497 of 575 498 of 575 499 of 575 500 of 575 501 of 575 502 of 575 503 of 575 504 of 575 505 of 575 506 of 575 507 of 575 508 of 575 509 of 575 510 of 575 511 of 575 512 of 575 513 of 575 514 of 575 515 of 575 For City Council meeting of November 11, 2013 Item O2 Resolution 61-R-13: 2014 One Year Action Plan For Action To: Honorable Mayor and Members of the City Council From: Mark Muenzer, Community Development Director Sarah Flax, Housing & Grants Administrator Mary Ellen Poole, Housing Planner Subject: Resolution 61-R-13, approving the 2014 One-Year Action Plan recommended by the Housing & Community Development Act Committee Date: November 5, 2013 Recommended Action: The Housing & Community Development Act Committee recommends adoption of Resolution 61-R-13 approving proposed One-Year Action Plan for FY 2014 and the estimated FY 2014 Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) program budgets totaling $1,829,000. Funding Source: Funding sources are the City’s estimated CDBG, HOME and ESG entitlement grants; CDBG and HOME program income; and required matching funds for HOME and ESG from other public and private sources. Summary: Background The Housing & Community Development Act Committee submits for City Council consideration the proposed One-Year Action Plan for FY 2014 and the estimated FY 2014 CDBG, HOME and ESG grants totaling $1,829,000. The proposed total budget for the 2014 CDBG program is $1,622,288. This amount includes $1,500,000 in estimated 2013 entitlement funds, $70,000 in estimated program income, plus $52,288 in reallocated funds from completed prior year CDBG activities. The proposed HOME program budget is $301,788 ($225,000 in estimated 2014 entitlement funds, $20,538 in estimated program income and $56,250 in combined public and private matching funds). The proposed ESG program budget is $208,600 ($104,000 in estimated 2014 entitlement funds and $104,000 in combined public and private matching funds). Memorandum 516 of 575 The Housing & Community Development Act Committee received 34 applications for 2014 CDBG funding and made funding recommendations for 33 programs/projects for the 2014 CDBG program at its meeting on September 24, 2013. Funding recommendations were based on estimated funds available, as Congress has not appropriated funds for HUD for the federal FY 2014. FY 2014 CDBG, HOME and ESG funding has been estimated at approximately 10% less than 2013. Funding for HOME projects will be determined based on the evaluation and recommendation of proposals submitted to one or more funding application deadlines in 2014. ESG grant awards will be finalized following receipt of our 2014 grant amount and based on the percent allocations to different activities as recommended in the 2014 Action Plan. Attached to Resolution 61-R-13 as Exhibit A is a copy of the proposed One-Year Action Plan for FY 2014. The Action Plan discusses the City’s plans to use CDBG, HOME and ESG entitlement funds in 2014. The City’s One-Year Action Plan for FY 2014 is derived from the City’s HUD 2010-2014 Consolidated Plan and is the fifth and final action plan for this Consolidated Plan. A draft of the 2014 One-Year Action Plan was made available for public comment from October 4 to November 4, 2013. Two public hearings to receive input on the plan were held on October 15 and 25, 2013. All comments have been summarized and included in the plan as required by HUD. The full text of comments submitted in writing are included in the appendix. Legislative history At its meeting on October 15, 2013, the Housing and Community Development Act Committee voted unanimously to recommend approval of the 2014 One-Year Action Plan by City Council. The Plan must be submitted to HUD at least 45 days prior to the start of the program year, no later than November 15, 2013. City Council approval is requested of Resolution 61-R-13 adopting the One-Year Action Plan for FY 2014 and the estimated 2014 CDBG, HOME and ESG program budgets. ------------------------------------------------------------------------------------- Attachments Resolution 61-R-13 2014 One-Year Action Plan Page 2 of 2 517 of 575 10/21/2013 61-R-13 A RESOLUTION Approving the City’s FY 2014 Year Action Plan, Including a Substantial Amendment to the FY 2013 HOME Investment Partnerships Program, and Adopting the CDBG, HOME Investment Partnerships, and ESG Program Budgets for FY 2014 WHEREAS, the Congress of the United States did pass: P.L. 93-383, Title I of the Housing and Community Development Act of 1974, which established the Community Development Block Grant (“CDBG”) Program; P.L. 101-625, the Cranston- Gonzales National Affordable Housing Act, which established the HOME Investment Partnerships Program; and H.R. 205, the McKinney-Vento Homeless Assistance Act as amended by S.896, the Homeless Emergency Assistance and Rapid Transition to Housing (“HEARTH”) Act of 2009, which re-authorized the Emergency Solutions Grants (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the U.S. Department of Housing and Urban Development (“HUD”) for said grant programs; and WHEREAS, the City of Evanston estimates that FY 2014 HUD entitlement allocations will be Community Development Block Grant $1,500,000 HOME Investment Partnerships 225,000 Emergency Solutions Grants 104,000 Total FY 2014 funding: $1,829,000 and WHEREAS, the Housing and Community Development Act Committee 518 of 575 61-R-13 ~2~ (“CD Committee”) is charged with oversight of the City’s CDBG program, the Evanston Housing and Homelessness Commission (“HH Commission”) is charged with oversight of the City’s HOME program, and the Human Services Committee (“HSC”) is charged with oversight of the City’s ESG program; and WHEREAS, the CD Committee met on several occasions in the fall of 2013 and developed recommendations for use of FY 2014 CDBG funds; and WHEREAS, the HH Commission will make recommendations to the Planning & Development Committee and City Council in 2014 for the use of HOME funds, and the use of said funds is determined by the City Council; and WHEREAS, the Substantial Amendment to the 2013 Action Plan - HOME Program, to postpone the HOME application deadline until 2014, is incorporated in the 2014 Action Plan; and WHEREAS, recommendations for the allocation of ESG funds to agencies and programs serving the homeless population and those at high risk of homelessness will be made, following receipt of the City’s 2014 ESG grant amount, by the HH Commission to the HSC and City Council; and WHEREAS, HUD requires that the City submit a One-Year Action Plan that details the activities the City proposes to undertake using the sum of the estimated FY 2014 CDBG, HOME, and ESG funds, including entitlement allocations, reallocations of funds from completed prior years’ CDBG projects, estimated CDBG and HOME program income, and required matches for HOME and ESG funding, totaling two million, one hundred thirty-two thousand, seventy-six dollars ($2,132,076.00); and 519 of 575 61-R-13 ~3~ WHEREAS, the proposed activities in the One-Year Action Plan address the statutory goals to provide decent housing, a suitable living environment and economic opportunity for primarily low- and moderate-income residents; and WHEREAS, specific projects which are proposed to be funded with HUD's FY 2013 funding were derived from the City's priority needs, as identified in the City’s 2010-2014 HUD Consolidated Plan, and specific CDBG activities and recommended funding levels were approved by the CD Committee on September 24, 2013; and WHEREAS, the proposed One-Year Action Plan for FY 2014, which includes proposed FY 2013 CDBG funding recommendations, was the subject of two (2) public hearings as conducted by the CD Committee on October 15, 2013 and the HH Commission on October 25, 2013; and WHEREAS, said Committees conducted said public hearings, received citizen input on the proposed FY 2014 One-Year Action Plan, and recommend approval by the Evanston City Council of the proposed One-Year Action Plan for FY 2014, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City’s One-Year Action Plan for FY 2014, attached hereto as Exhibit A and incorporated herein by reference, is hereby approved. SECTION 2: The City Council hereby approves the City of Evanston’s 2014 CDBG Program, totaling one million, six hundred twenty-two thousand, two hundred eighty-eight dollars ($1,622,288.00), which is the sum of one million, five hundred thousand dollars ($1,500,000.00) in FY 2014 estimated entitlement funds, seventy thousand dollars ($70,000.00) in estimated program income, and fifty-two 520 of 575 61-R-13 ~4~ thousand, two hundred eighty-eight dollars ($52,288.00) in reallocated funds from completed prior years’ CDBG projects. SECTION 3: The City Council hereby approves HOME Investment Partnerships funding totaling three hundred one thousand, seven hundred eighty-eight dollars ($301,788.00), which is the sum of two hundred twenty-five thousand dollars ($225,000.00) in FY 2014 estimated entitlement funds, twenty thousand, five hundred thirty-eight dollars ($20,538.00) in estimated program income, and the required match of fifty-six thousand, two hundred fifty dollars ($56,250.00), and ESG funding, totaling two hundred eight thousand dollars ($208,000.00), which is the sum of one hundred four thousand dollars ($104,000.00) in FY 2014 estimated entitlement funds and the required match of one hundred four thousand dollars ($104,000.00). SECTION 4: The City Manager of the City of Evanston is hereby authorized to transmit said One-Year Action Plan for FY 2014 for the proposed CDBG, HOME and ESG program budgets to HUD and to provide any additional information as may be required by HUD. SECTION 5: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 521 of 575 61-R-13 ~5~ EXHIBIT A City’s One-Year Action Plan for FY 2014 522 of 575 C 2 A D N C H E City 201 Act DRAFT F Novemb Commun HOME In Emergen of E 14 O tion OR CITY ber 11, 2 nity Dev nvestme ncy Solut Evan One n Pl Y COUNC 013 elopmen ent Partn tions Gr ston e‐Ye an CIL nt Block nerships ant Prog n ear Grant, & grams r 523 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 i TABLE OF CONTENTS ACTION PLAN ........................................................................................................................... 1 Executive Summary .............................................................................................................................. 1 Substantial Amendment to the 2013 Action Plan ‐ HOME Program .................................................... 3 Citizen Participation……………………………………………………………………………………………………………………..……4 Resources and Objectives ..................................................................................................................... 4 Description of Activities ........................................................................................................................ 5 Geographic Distribution/Allocation Priorities ...................................................................................... 5 Annual Affordable Housing Goals ......................................................................................................... 6 Public Housing ...................................................................................................................................... 9 Actions to Reduce Lead‐Based Paint Hazards ..................................................................................... 10 Homeless and Special Needs .............................................................................................................. 11 Barriers to Affordable Housing...…………………………..………………………………............................................14 Other Actions ...................................................................................................................................... 15 PROGRAM SPECIFIC REQUIREMENTS ..................................................................................... 16 Community Development Block Grant (CDBG) .................................................................................. 16 HOME Investment Partnerships (HOME) ............................................................................................ 22 Emergency Solutions Grant (ESG) ....................................................................................................... 25 HOPWA ............................................................................................................................................... 29 TABLES 3A 3C APPENDICES Housing & Community Development Needs Table CDBG Target Area Map Neighborhood Revitalization Strategy Areas Map Public Comment submitted in written form (full text) Summary of unexpended CDBG funds for reallocation 524 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 1 ACTION PLAN Executive Summary Resources The City of Evanston estimates that it will receive approximately $1.8 million in Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the Department of Housing and Urban Development (HUD) for its 2014 program year. The City’s 2014 Action Plan covers the 12‐month period from January 1 to December 31, 2014 and is the final Action Plan for the 2010‐2014 Consolidated Plan. The One‐Year Action Plan outlines how the City’s estimated 2014 CDBG, HOME and ESG funds, along with program income and unspent CDBG funds from prior years shown in the chart below, will be used to improve the quality of life primarily for low and moderate income Evanston residents. 2014 entitlement grants have been estimated at approximately 10% less than 2013 actual grants because the 2014 appropriations for CDBG, HOME and ESG have not been approved at this time. 2014 Grant (est.) Program Income (est.) Prior Year Funds for Reallocation HUD Funds Subtotal Matching Funds Total Funds Committed CDBG $ 1,500,000 $ 70,000 $ 52,288 $ 1,622,288 $ ‐ $1,622,288 HOME $ 225,000 $ 20,538 $ ‐ $ 245,538 $ 56,250 $ 301,788 ESG $ 104,000 $ ‐ $ ‐ $ 104,000 $ 104,000 $ 208,000 Total $ 1,829,000 $ 90,538 $ 52,288 $ 1,971,826 $ 160,250 $2,132,076 HOME requires a 25% match of $56,250; matching funds will be required for each development project and may be from the Affordable Housing Fund, sources such as the Federal Home Loan Bank and/or developers’ contributions. ESG requires a 100% match, which will be made up of subrecipients’ revenues from non‐federal grants and gifts. The estimated entitlement funds, program income and matching funds total $2,132,076. This combined funding will be used to carry out activities that address priority needs of the target population, individuals, families and households whose incomes do not exceed 80% of the area median income. In addition, they will leverage additional federal, state, local government and private funds to provide the housing, public facilities and improvements, public services and economic development activities outlined in this plan. Summary of Specific Annual Objectives The City of Evanston’s 2014 One‐Year Action Plan implements the fifth and final year of the City’s 2010‐ 2014 Consolidated Plan using CDBG, HOME and ESG funds. The Action Plan addresses three federal statutory goals to improve living conditions for primarily low‐ and moderate‐income residents by: • Providing decent housing • Providing a suitable living environment • Expanding economic opportunities. The activities to be carried out with these funds also contribute to the implementation of the City of Evanston’s Strategic Plan, whose vision is to create the most livable city in America for its diverse population. The goals and strategies of that plan, developed in a collaborative process involving City Council, staff and citizens, are consistent with, and complementary to, the City’s 2010‐2014 Consolidated Plan. 525 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 2 For the 2014 program year, CDBG, HOME and ESG funds are being allocated among the objectives and outcome categories established by HUD as shown in the table below. Housing continues to receive the largest share of total funding, reflecting the priorities of the Consolidated Plan. 2014 funding will be used to continue programs such as CDBG Targeted Code Enforcement and Housing Rehab programs. It is anticipated that HOME funds will be allocated for development or rehab of rental units. The City does not expect to commit additional HOME funds for Tenant‐Based Rental Assistance in 2014, as the commitment made in 2013 will fund that program for an estimated three years. Emergency Solutions Grant funds that will be used for re‐housing and homeless prevention also address the Decent Housing objective. Maintaining a suitable living environment closely follows Housing in terms of priority in the City’s Consolidated Plan and is reflected in the funding allocation. A wide variety of activities that will be undertaken, including most of the CDBG‐funded Public Services, Public Improvements and Facilities, as well as ESG‐funded activities, address this objective. Funding for activities that expand Economic Opportunity remains similar to 2013 on a percent of funds basis, but is almost 30% lower in terms of dollars allocated based on the expectation of a smaller CDBG grant in 2014. Additional detail, including objective and outcome categories, budgets and anticipated beneficiaries by activity, are shown in Tables 3A and 3C that follow the narrative. Availability/Accessibility Affordability Sustainability Total Amount Percent Amount Percent Amount Percent Amount Percent Decent Housing $ 301,000 15% $ 253,798 13% $ 355,000 18% $ 909,798 46% Suitable Living Environment $ 193,740 10% $ 5,000 0% $ 438,500 22% $ 637,240 32% Economic Opportunity $ 89,288 5% $ ‐ 0% $ ‐ 0% $ 89,288 5% Project Totals: $ 584,028 30% $ 258,798 13% $ 793,500 40% $1,636,326 83% Administration & HMIS NA NA NA NA NA NA $ 335,500 17% Total Funding $1,971,826 100% Because CDBG allocations are based on an estimated entitlement grant, the City expects that adjustments to allocations for specific programs and projects may be needed once the amount of its 2014 CDBG grant is confirmed. Any revisions will be recommended by the Housing & Community Development Act Committee. If the City’s CDBG grant is smaller than estimated, reductions will be determined on a case‐by‐case basis in order to minimize impact, particularly on small grants. If the City’s CDBG grant is larger than estimated, programs and projects that were funded at less than the request in 2014, as well as programs funded in prior years but not in 2014, may be considered for additional funding. The City may also increase spending in the Administration & Planning category above the amount allocated in this Action Plan to an amount not to exceed 20% of 2014 entitlement plus 2014 program income. Increases or decreases to any program or project allocation that are less than 10% of the total grant will not trigger a Substantial Amendment to this Action Plan, following the definition in the City’s 2010‐2014 Consolidated Plan. In addition, activities funded in prior years that are stalled or that have been completed under budget will be reviewed to determine if funds should be reallocated to 2014 programs or projects to make the best use of limited resources to address priorities and unmet needs. Any action that cancels funding for a subrecipient, program or project will require a Substantial Amendment to the Action Plan in which it was funded. Evaluation of Past Performance The City of Evanston continues to use its HUD funding effectively to address a broad range of community development objectives and leverage outside resources to achieve the goals and objectives of the City’s 2010‐ 526 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 3 2014 Consolidated Plan. Our 2013 fiscal year has been marked by major accomplishments in the Housing category. The City approved funding for a 36‐month Tenant Based Rental Assistance program with Connections for the Homeless using HOME funds. This implements one of the strategies to address the needs of homeless families with children as recommended by the Mayor’s Task Force to Address Homelessness in 2012. HOME funds were also committed to Community Partners for Affordable Housing to acquire and rehab two units of rental housing in west Evanston neighborhoods impacted by foreclosures but not in the census tracts targeted by our Neighborhood Stabilization Program 2 grant. In addition, the City and its development partner, Brinshore Development, met or exceeded the goals of its $18.15 million Neighborhood Stabilization Program 2 grant. Sixty eight properties, comprising 101 units of foreclosed housing, have been acquired in census tracts 8092 and 8102. Rehab or redevelopment of 63 of those properties will be complete by year end 2013. One property will be redeveloped in 2014 as an affordable for‐sale home in a creative partnership with Evanston Township High School and Community Partners for Affordable Housing, and a plan to land bank the remaining four properties for up to 10 years following grant closeout will be submitted to HUD prior to grant closeout. In addition, Emerson Square, the 32‐unit New Urbanist development on a vacant and blighted industrial parcel in census tract 8092, will be completed and occupied by year end 2013. The late release of 2014 entitlement funds created challenges in the implementation of the City’s CDBG funded activities and is resulting in the carryover of some Public Facilities and Infrastructure projects to 2014. The City continued to use CDBG and local revenues to support a wide variety of social services programs that address the needs of its low‐ and moderate‐income residents, however, social services agencies continue to struggle to meet the high demand for services due to reductions in funding by the State of Illinois and other sources. No Economic Development projects have been funded as of this date, however two are under evaluation by staff and may be presented to the City’s Economic Development Committee for consideration in fall of 2013 or early 2014. The reduction in the City’s Emergency Solutions Grant in 2013 impacted our ESG subrecipients. The City continued to fund Connections for the Homeless and the YWCA from our 2013 grant and funding for Interfaith Action’s day shelter, the Hospitality Center, was maintained at a reduced level by allocating unspent Emergency Shelter Grant funds in the City’s line of credit, though funding for Family Promise’s day shelter for families with children was eliminated. Based on the estimated reduction in ESG funding in 2014, the City expects that ESG funding for Interfaith’s Hospitality Center will also be eliminated in order to maintain much needed shelter beds and street outreach services. The combination of reductions in the City’s ESG funding and delays in the release of those funds has made it particularly challenging to maintain emergency housing and outreach services, as well as provide homeless prevention and re‐housing programs as envisioned in the HEARTH Act. Substantial Amendment to the 2013 Action Plan – HOME Program A substantial amendment to the City’s HOME funding process as outlined in the 2013 Action Plan is included and made part of the 2014 Action Plan. The 2013 Action Plan included setting a deadline for HOME applications in the fall of 2013. The amendment postpones the HOME application until 2014. This will allow the City to modify its HOME policies and procedures based on the HOME Final Rule that was released in late summer of 2013. The City expects to set one or more application deadlines for HOME funding in 2014. Appropriate notice will be provided to potential applicants via announcements on the City website and outreach to developers that have indicated an interest in working in Evanston. The City reserves the option to commit HOME funds to projects at any time in 527 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 4 order to take advantage of development opportunities that may arise throughout the year. All funding commitments will be subject to the same underwriting standards and approval by City Council. Citizen Participation Citizen input on the 2014 Action Plan was sought in the 30‐day Public Comment period running from October 4 to November 4, 2013. Notice of the 30‐day public comment period and two public meetings at which public comment was sought, on October 15 and 25, was published in the Evanston RoundTable, a newspaper that provides the best reach of residents in our Evanston’s low‐ and moderate‐income neighborhoods, on September 26, 2013. Notice of the public comment period was also featured on the City’s website homepage beginning October 4 and in City e‐mail newsletters that reach over 23,000 subscribers. Notice was emailed to more than 100 individuals and organizations that regularly receive information about the City’s CDBG and HOME programs. Notice of the public meetings, including their agendas, was posted in the Lorraine H. Morton Civic Center and on the City’s website. Evanston continues to expand its efforts to reach non‐English speaking residents by publicizing the availability of accommodations for persons with disabilities and language differences in both English and Spanish on meeting agendas and public notices. The public hearing for input on the draft of the City’s 2012 Consolidated Annual Performance and Evaluation Report held in March 2013 also offered opportunity for citizens to provide input on unmet needs for 2014 planning. No comment s were received at that meeting, despite paid newspaper advertising, e‐mailings to over 15,000 people, posting on the City’s website, online calendar and in the Civic Center. The City continues to explore new strategies to solicit public input for needs in our community. Summary of Citizen Comments and Explanation of Comments Not Accepted Kathy Thomas, an Evanston resident, recommended that a subsidized transportation system similar to the one in Niles Township be developed for low‐income Evanston residents. The input was made prior to the posting of the draft 2014 Action Plan, so will be included in the needs analysis for the 2015‐2019 Consolidated Plan and 2015 Action Plan. Ms. Thomas’ written input is included in the appendix. Resources and Objectives As noted above, new entitlement funds combined with program income, matching funds and unspent CDBG from prior years, is estimated at $1,971,826. ESG and HOME funds will be matched with local government, private funds and other sources including the Federal Home Loan Bank and developers’ equity. Other Federal, State and Local Resources Neighborhood Stabilization Program 2: NSP2 program funds are expected to be expended by yearend 2014 for land banking expenses, administration and grant closeout. Program income may be retained after grant closeout for land banking and disposition costs of land banked properties, as well as for grant compliance. McKinney‐Vento Homeless Assistance Programs: Evanston is part of the Suburban Cook Continuum and our agencies are submitting their projects for funding in the FY2013 Notice Of Funds Available (NOFA) that is 528 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 5 underway. The projects in Evanston for which funding is requested in the 2013 competition total $1,286,569 and are shown below in the Homeless and Special Needs section. Housing Choice (Section 8 Rental Housing) Vouchers: Evanston does not administer the Housing Choice Voucher program in Evanston; it is managed by the Housing Authority of Cook County (HACC). The City will continue to work with HACC to maintain and expand the number of Housing Choice Voucher holders. Lead Hazard Control Programs: Evanston received a renewal grant in the amount of $100,000 in 2013 from Cook County’s Lead Poisoning Prevention Program. This grant is used for standalone lead abatement projects and in conjunction with CDBG funds on housing rehab projects where the occupants meet the criteria of both funding sources, enabling more substantial rehab projects to be undertaken. Local Resources: The City’s Affordable Housing Fund has a balance of approximately $700,000. Anticipated uses include continued funding for landlord‐tenant services and as matching funds for the Homeless Management Information System (HMIS) database required for ESG and Continuum of Care projects. An estimated $767,740 in City of Evanston and Evanston Township funds will be allocated by the Mental Health Board to support a wide range of social services. In addition, the City of Evanston plans to spend over $30 million on infrastructure and capital projects. Evanston Township provides General Assistance and Emergency Assistance in Evanston and is an important resource for low‐income Evanston residents. Evanston Township provides services that address a broad range of needs for approximately 100 individuals each year. Tax Increment Financing and the City’s Economic Development Fund will continue to be used to attract new businesses and new investment from developers as well as to provide support to existing businesses. Projects may include infrastructure improvements and support private development that creates/retains jobs and increases sales and property tax revenues. Portions of the City’s two Neighborhood Revitalization Strategy Areas are within TIF districts. Description of Activities The activities that will be undertaken with CDBG, HOME and ESG funds in 2014 to address priority needs of Evanston’s low‐ and moderate‐income residents are outlined in Table 3A and Table 3C. They are categorized based on the HUD‐defined objectives and outcomes they address. Availability/Accessibility Affordability Sustainability Decent Housing DH‐1 DH‐2 DH‐3 Suitable Living Environment SL‐1 SL‐2 SL‐3 Economic Opportunity EO‐1 EO‐2 EO‐3 Narrative descriptions may also be found in the CDBG, HOME and ESG sections below. Geographic Distribution/Allocation Priorities Until HUD releases new information on low and moderate income neighborhoods based on the American Community Survey data, Evanston will continue to use the CDBG Target Area from its 2005‐2009 Consolidated 529 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 6 Plan to define the geography for the CDBG Targeted Code Enforcement Program. The CDBG Target Area was developed using 2000 census data and comprises an area of the City in which at least 50.3% of the residents are low‐ or moderate‐income based on Evanston’s status as an exception community. Most public infrastructure projects are within the City’s two Neighborhood Revitalization Strategy Areas (NRSA), further concentrating CDBG resources on areas of greatest need. Though programs such as the Single‐ and Multi‐Family Housing Rehab and Alley Special Assessment Assistance are available on a citywide basis, expenditures are expected to be focused in the NRSAs based on need and eligibility. The majority of Evanston’s African American and Hispanic residents, as well as Housing Choice Voucher holders, reside in the CDBG Target Area, particularly in census tracts 8092 and 8102, the City’s NSP2 target geography. Census tract 8096, block groups 2 and 3, and census tract 9097, block groups 2 and 3, in the west NRSA, have a substantial Hispanic population. The Hispanic population grew over 30% from 2000 to 2010, to 9.05% of the total population. The Hispanic population also grew in the far southwest section of Evanston based on elementary school demographic data from School District 65. Annual Affordable Housing Goals Maintaining the quality of existing housing stock so that residents live in safe and sanitary housing is a high priority. Ensuring the availability of a range of prices and unit sizes to address the needs of very low‐, low‐ and moderate‐income households is also a priority. In 2014, the City will continue to pursue opportunities to increase affordable housing choices using HOME, CDBG and Affordable Housing funds. The City will continue to use CDBG and HOME funds to address the housing needs of low‐ and moderate‐income households, as well as households with special needs in 2014. Based on the estimated reduction in HOME funds and the continued high housing cost burden on low income rental households, the City will prioritize affordable rental projects. Specifically, the City will look to fund projects that are affordable for a range of household sizes with incomes between 30% and 60% AMI. The City does not anticipate funding ownership projects with HOME in 2014. If an ownership housing project were undertaken, it would likely target households between 60% and 80% AMI. Any ownership activities would be subject to rigorous underwriting and include home ownership education. The City will encourage rental proposals from both for‐profit and not‐for‐profit developers. Rehabilitation of rental units will most likely be small properties, with two to four units, based on the current inventory of properties in Evanston. Based on experience, the City has found the cost to purchase and rehab foreclosed and vacant buildings usually exceeds the maximum HOME per unit subsidy. Because other sources of financing for small affordable rental projects are very limited, developing new affordable rental continues to be very challenging. The City recently launched a Tenant Based Rental Assistance (TBRA) program using HOME funds as one way of addressing this issue. TBRA may provide additional benefits, including responding to needs more rapidly than with project‐based assistance by using existing rental housing and integrating affordable housing in neighborhoods where project‐based projects are infeasible due to real estate costs. Historically, the City accepted HOME funding applications on a rolling basis. In 2012, the City implemented use of application deadlines for HOME funds. The Housing Commission and Staff recommended this change to help the City efficiently and effectively manage HOME funds to achieve City goals as described in the Consolidated Plan and comply with HUD deadlines for use of HOME funds. An application deadline enables a comparative review of development projects to ensure the City’s limited HOME resources are recommended for the strongest project or projects. Due to the release of the new HOME Final Rule in the late summer of 2013, the City is postponing the 530 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 7 2013 HOME application deadline until 2014 as part of the 2014 Action Plan. A 2014 application deadline has not been established at this time but will be finalized after the 2014 HOME grant amount is known. Once an application deadline has been established, an announcement will be featured on the City’s website homepage and in City e‐mail newsletters that reach over 23,000 subscribers. The Housing Planner will notify past HOME recipients and housing developers that have expressed an interest in Evanston. The Housing Planner works with applicants and underwrites proposed projects before they are presented to the Housing and Homelessness Commission for review and approval. Applications are then reviewed by the Planning and Development Committee or Human Services Committee before going to City Council. Council approval is required before HOME funds are committed to a project. All Commission, Committee and Council meetings are open to the public and offer the opportunity for public comment. The City reserves the option of awarding HOME funds to projects proposed outside a formal application deadline process in order to retain the flexibility to take advantage of development opportunities that may arise. Any projects would be subject to the same underwriting standards and approval process. The CDBG Targeted Code Enforcement Program will continue to inspect rental units in the CDBG Target Area in order to maintain housing quality for low‐ and moderate‐income rental households. Activities include routine inspections of rental housing units on a three year schedule to identify internal and external code violations and require corrective actions. Area inspections for external code violations and conditions, including fly dumping, will continue to be made in two census tracts, 8092 and 8102, and portions of 8096 and 8097, to cite violations and require corrective actions. In addition, property inspectors will respond to complaints regarding properties in the CDBG Target Area. The City’s Housing Rehabilitation program will continue to help income‐eligible property owners make needed repairs and rehabilitate their properties. Low‐interest and title transfer loans will be used to rehab single‐family and multi‐family units, ensuring decent, safe and sanitary housing. Housing Rehab Administration is funded by CDBG and loans for the construction are provided from the City’s CDBG Revolving Fund. Loan repayments returned to the Fund are usually sufficient to fund these rehabilitation projects, however CDBG entitlement funds allocated for housing rehabilitation in prior years but not expended because of available funds in the Revolving Loan Fund will likely be used in 2014, as payments to the Revolving Loan Fund are difficult to predict since most loans are title transfer. Grants of up to $450 will continue to be issued to income‐eligible residents for exterior paint projects they undertake themselves. The City’s Housing Rehab staff also implements the Essential Repair Program, established in 2012. This program is limited to income‐eligible single‐family owner occupied homes with life safety issues, including failed furnaces, roofs and lateral sewer lines, whose owners apply, but do not qualify for, a rehab loan. Usually this is because their loan to value exceeds 80% due to a drop in property value. Funds are restricted to one‐time grants for work needed to address the life safety issue only, with additional limits based on the nature of that work. Separate activities will be opened for this program in the West and South NRSAs as needed in order to track spending in those areas. Eligible projects may be undertaken until funding is exhausted. Another program under which dangerous garages are demolished for income eligible homeowners and a concrete parking pad provided to maintain zoning compliance will continue in 2014 on an as needed basis, using funds from the Revolving Loan Fund for title‐transfer loans that are ultimately returned as Revolving Loan income. The removal of dangerous trees will also continue to be handled through this same process for income‐ eligible property owners as needed. CDBG funds will continue to support Homesharing, Open Communities’ program that matches people seeking affordable housing with home owners who have an extra room to rent. The home seeker pays rent to the home 531 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 8 provider and, in some cases, provides services like shopping and meal preparation in addition or in lieu of rent. Rents are significantly below market rate and often in neighborhoods with primarily single‐family housing. The City’s Handyman program will continue to help income‐eligible senior citizens, primarily low‐income women, make small repairs to their homes, including securing railings, installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and caulking to improve energy efficiency, installing smoke and carbon monoxide detectors and fixing leaky faucets to reduce water consumption. The Neighborhood Security Program, which provides small matching grants to improve external safety and security features at income eligible rental and ownership housing, will continue to be offered using prior year funding. Improvements include exterior safety lighting, fences and gates and deadbolt locks. The Evanston Police Department conducts an assessment of the property and makes recommendations for safety improvements. Property owners contract for approved work and are reimbursed for up to 50% of the total cost of the improvements based on the number of units benefitting following an inspection by EPD. The following table summarizes goals for completed housing units and rental assistance commitments in 2014: 2014 Annual Housing Goals ‐ Table 3B CDBG HOME Total Goal Completed Goal Completed Goal Completed Annual Affordable Rental Housing (Section 215) Acquisition of existing units 0 0 0 Production of new units 0 0 0 Rehabilitation of existing units 5 12 17 Rental Assistance 0 10 10 Total Section 215 Rental Goals 5 22 27 Acquisition of existing units 0 0 0 Production of new units 0 0 0 Rehabilitation of existing units 14 0 14 Homebuyer Assistance 0 0 0 Total Section 215 Owner Goals 14 0 14 Homeless 0 10 10 Non‐Homeless 19 12 31 Special Needs 0 10 10 Total Section 215 Affordable Housing 19 32 51 Rental Housing 9 22 31 Owner Housing 140 0 140 Total Annual Housing 149 22 171 *Rental Assistance counts new households receiving commitments in 2014; households that began receiving rental assistance in 2013 and continue in 2014 are not included. **Goals for small‐scale rehab programs, including the Handyman Program, Neighborhood Security Program and Self‐Help Paint Program are included in totals, in addition to unit goals for substantial rehab shown in the above sections of the chart. 532 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 9 Public Housing Public Housing in Evanston is owned and managed by the Housing Authority of the County of Cook (HACC) which also administers the Housing Choice Voucher program. HACC owns and manages 45 scattered site units and two senior/disabled buildings, Walchirk and Perlman apartments, with 100 units each in Evanston. As of September 2013, there were 629 Housing Choice Voucher holders residing in Evanston. This marks a slight decrease from 695 Housing Choice Voucher holders in 2012. Voucher holders continue to be concentrated in tracts 8092 in west Evanston and 8102 in south Evanston. The HACC reclassified census tract 8092 in west Evanston as a “traditional tract” and no longer permits the higher rent standard in the calculation of allowable rent limits. This change could have the effect of reducing the concentration of voucher holders in this area but may also negatively impact landlords in the area that depend on the higher rent limits. There are no plans to work with public housing residents on homeownership efforts, as the City’s home ownership efforts are targeted to households at or above 60% AMI that are more likely to have the financial resources needed for successful home ownership. Needs of Public Housing The City supported HACC’s application for Low Income Housing Tax Credits (LIHTC) for substantial rehab of the Walchirk and Perlman apartments that was submitted to the Illinois Housing Development Authority (IHDA) in August of 2013. The City collaborated with Cook County to provide gap funding for the LIHTC application. If HACC receives a LIHTC award, the City would make a contingent commitment of HOME or Affordable Housing funds that would be subject to the City’s approval process that would enable Cook County to commit its HOME funds to the project. The City lacks the capacity to provide gap funding for a development project of this size but can use its limited resources to leverage needed funds from Cook County. LITHC funding decisions from IHDA are expected in early 2014. The City estimates there is an unmet need for public housing resources, particularly for tenant‐based vouchers. The HACC has a waiting list of over 8,400 and it is currently closed to new applicants. The most recent American Community Survey data shows a significant increase in poverty levels in Evanston. Combined with Evanston’s high‐cost housing market, the demand for affordable housing continues to outweigh the supply significantly. The City will continue to work with the HACC regarding its Housing Choice Voucher program, scattered site family housing and elderly/disabled housing, to maintain and increase affordable housing. Public Housing Improvements and Resident Initiatives City inspectors works with property managers to ensure that the HACC buildings are safe and code compliant. The HACC submitted a LIHTC application to IHDA for rehabilitation of the Walchirk and Perlman buildings to address deficiencies related to the age of the buildings and flaws in the original design of the exterior wall assembly. The project will provide 20 UFAS/ADA compliant units and common areas for long‐standing residents of the Evanston community. The rehabilitation of these two properties will improve essential housing for low income seniors and persons with disabilities. The Housing Planner reached out to the property managers of HACC owned buildings for information about resident initiatives planned for 2014. Below is a summary of the programs currently available to residents at both of the HACC buildings and are expected in continue into 2014. Unless specified otherwise, these programs exist at both properties. 533 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 10 Health Related Programs: 1. Wellness Club sponsored by Northshore Senior Center (3rd Monday of each month). 2. Walgreens Pharmacy provides vaccinations (flu and shingles) as well as medical consultations. 3. New Foundations Center holds office hours at the property (walk‐ins and appointments) once a week. NFC provides emotional/mental support and resources to tenants in need. 4. Top Box Foods delivers food orders on a monthly basis. Top Box Foods specializes in providing healthy foods at a discount. Tenants can order individual prepackaged meals, fruit and vegetables, and/or family prepackaged meals. 5. Northwestern University’s Campus Kitchen delivers food to residents who are part of the program. 6. Meals at Home and other Meals on Wheels programs deliver food to residents who are part of the program. Social Activities: 1. During the spring/summer tenants have the opportunity to become a member of the “Garden Club”. The Garden Club plants fruits and vegetables and maintains the garden throughout the season. Walchirk Apartments has 4 container gardens and Perlman Apartments has 2 container gardens. 2. Walchirk Apartments has a Tenant Council that coordinates monthly activities ranging from Bingo Night, Movie Night and holiday celebrations. Perlman Apartments does not have a Tenant Council so HACC works with interested tenants in planning social activities and holiday celebrations. 3. Field trips – this year tenants went to Brookfield Zoo. Other Services: 1. The Levy Center Bus provides transportation to and from Jewel and Food 4 Less once a week 2. During the week the Levy Center Bus provides transportation to and from the Levy Center. 3. LIHEAP (Low Income Home Energy Assistance Center) assists tenants with their energy costs. 4. Evanston Benefits Card Program enables registered residents to receive a discount at participating businesses and also the City’s subsidized taxicab service. Actions to Reduce Lead‐Based Paint Hazards The City of Evanston’s grant from Cook County’s Lead Poisoning Prevention Program to abate lead‐based paint hazards in dwellings occupied by families with young children was extended in 2013 with a grant of $100,000. As of September 2013, approximately $85,000 of the $100,000 has been spent and the remaining funds are expected to be spent down by year end. A renewal grant with an increase is expected in 2014. The funding will be used for stand‐alone projects that mitigate lead hazards and layered with CDBG loan funds in Housing Rehab projects for eligible households. The City is a delegate agency for the State of Illinois and enforces its lead act and codes. City staff receives lead test information for children residing in Evanston, investigates all cases when elevated lead levels are found and takes appropriate action. Children with Elevated Blood Lead (EBL) levels above 5 mg/dl (micrograms/deciliter) receive case management services to educate the families about potential sources and lead safe practices. Any child with an EBL between 6 and 9 is contacted by the Health Department and an assessment of the home is 534 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 11 performed if requested by a physician. The Health Department contacts the parent or guardian of any child testing at a level of 10 mg/dl or greater and performs a lead assessment of the property. Lead Assessments are performed by the City’s Licensed Lead Assessors in the Health Department. In addition, families concerned about lead that have children under 6 years of age may have their home tested. In 2013, the Health Department added Code Enforcement Officials and is tasked with performing rental inspections. It is projected this move, along with staff training will lead to increased recognition of lead issues and remediation in Evanston in 2014. Health Department staff responds to complaints from residents about demolition and rehab projects to determine if lead is present and ensure safe practices. Staff also files affidavits when windows are being replaced in buildings constructed before 1978 to ensure proper lead procedures and disposal of contaminated materials. Homeless and Special Needs In 2014, the City of Evanston expects to continue to use ESG, CDBG and Mental Health Board funds to provide housing and services to homeless individuals and families, or those threatened with homelessness, as well as case management services, job counseling and placement/follow‐up assistance. Mental health and substance abuse services are also provided to stabilize individuals’ lives and enable them to develop self sufficiency. School District 65 has identified approximately 260 homeless children through its registration process and District 202 has identified approximately 100 homeless teens. Taken together this represents an estimated 210 homeless families. Though homeless, they are not necessarily unsheltered; most are doubling up with other families or couch surfing. To address the housing needs of homeless families with children in the school districts, the City recently committed HOME funds for a Tenant Based Rental Assistance program to be used in conjunction with an education and job training program, Learn and Earn, at Connections for the Homeless. Using HOME for Tenant Based Rental Assistance was identified as a strategy to address unmet needs in the City’s 2010‐2014 Consolidated Plan and 2013 Action Plan and recommended by the Mayor’s Task Force to End Homelessness. In addition to providing affordable housing for Evanston households, TBRA uses existing rental housing stock and has the added benefit of providing stable tenants, particularly for small landlords and owner occupied two‐ and three‐flats, which comprise a substantial part of the City’s rental units, particularly 2‐bedrooms and larger. TBRA tenants are thoroughly screened and receive supportive services from Connections for the Homeless, the Sponsor agency. A program goal is to help locate TBRA families in their neighborhoods of choice based on their children’s school attendance areas or other factors that contribute to family and neighborhood stability. Doubled up and homeless families are ineligible for General Assistance through Evanston Township. Learn and Earn families will need a longer term rental subsidy and more comprehensive support services than can be provided using ESG to achieve stable housing and economic independence. The City’s ESG re‐housing program funds up to six months rental subsidy and ESG prevention funds are restricted to households with incomes below 30% of the area median income (AMI). The Learn and Earn program targets Evanston households with children under the age of 18 that are homeless or unstably housed, most of which are identified in collaboration with School District 65 and/or 202. These households are unable to afford independent market rate rental housing because the head(s) of household lack the education and/or job skills to earn a living wage. HOME TBRA is used to establish and maintain stable housing for up to 24 months for assisted households. Connections provides the wrap around services including case 535 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 12 management and job training and education through partnerships with Oakton Community College, Inspiration Corporation, Jane Addams Resource Center, Evanston Rebuilding Warehouse, Truman and Wright Colleges, CDL Megatrucking Institute, Turkiendorf Health Training Institute and other organizations. This includes helping participants obtain part‐time employment while in school/job training and full‐time employment at completion of training. Connections also connects TBRA‐assisted families to a wide range of mainstream services, drawing on the broad range of social services in the Evanston community, and assists them to obtain childcare as needed throughout the program. In addition to homeless families, Evanston’s unduplicated count of homeless individuals has historically been between 200 and 250 annually; most were single adults. In recent years, that number has risen to about 550 people annually. Of that total, about 45% come from other jurisdictions (primarily Chicago). Approximately 40% are chronically homeless and candidates for Permanent Supportive Housing (PSH). Evanston has a shortage of shelter beds. Connections for the Homeless’ 20‐bed shelter serves about 120 adults each year. An estimated 30 additional shelter beds would be needed for the estimated 180 Evanston‐connected homeless. During extremely cold weather, Connections collaborates with the City of Evanston and Interfaith Action to provide a 40‐bed emergency shelter program. Family Promise provides overnight shelter for four families at a time but there is no general shelter program for families in Evanston. The YWCA provides emergency shelter to women and children who are victims of domestic violence. Domestic violence programs typically do not house clients from the community in which they are located, but refer them to facilities in other communities to provide separation from their abusers. This makes it difficult to estimate the need for additional DV beds in Evanston. Evanston does not have emergency shelters for runaway or locked out teens, however Youth Organizations Umbrella and the Harbour provide housing in nearby suburbs for unsheltered teens and transport them to school and other services. Evanston has 50 permanent supportive housing beds for single adults and 11 units for families. To house only the chronically homeless who have an Evanston connection (about 300 individuals), approximately 120 additional beds would be needed. This estimate reflects a turnover rate of approximately 10% in current PSH beds. If only 25% of homeless and doubled up families are in need of PSH, Evanston has a shortage of at least 50 family PSH units (25% of 210 families). There is also a shortage of affordable housing for very low‐ and low‐income single adults who do not have a diagnosed disability. The McGaw YMCA is the largest provider of such housing with 172 single‐room occupancy beds for men and has a turnover of about 20 beds a year. Availability through other subsidized programs adds about 10 vacancies a year. This leaves an estimated 150 individuals either homeless or with extreme rent burdens. Evanston continues to have a severe shortage of affordable housing for very low‐ and low‐income families, providing very limited options for the estimated 160 homeless families (210 – 50 families) who are not eligible for permanent supportive housing. There continues to be significant demand for basic services at social services agencies including Connections for the Homeless, the Salvation Army and area soup kitchens. An increase in need is anticipated in 2014 based on reductions to SNAP benefits from the 2013 sequester and the potential for additional cuts based on a $39 billion reduction in that program recently passed by the House of Representatives. 536 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 13 The City’s Housing and Homelessness Commission (HHC) will continue to look at community‐wide strategies to address gaps in housing and services. The HHC will also look at broader policy responses to homelessness, including discharge planning and the creation of additional affordable units appropriate for homeless households. HOME, ESG and CDBG funds may be used as sources of funding to develop additional supportive housing units and shelters, however, additional funding for supportive services would also be needed. The Alliance to End Homelessness in Suburban Cook County, the lead agency for the Suburban Cook County Continuum of Care (CoC), prepares and oversees implementation of the CoC plan. Evanston maintains strong involvement in the Alliance to End Homelessness. The City’s Housing and Grants Administrator is a member of their board of directors and staff members of Evanston agencies are also board members in order to coordinate required uniform intake and assessments and other requirements of the HEARTH Act. Evanston‐based projects currently funded through the CoC are shown in the chart below. Nine of the ten projects are renewals. Award Applicant Project Name $426,528 Connections for the Homeless PSH for Families (includes funding for beds located outside of Evanston) $133,921 Connections for the Homeless PSH for Single Adults $119,450 Connections for the Homeless Hilda’s Place, 20‐bed transitional shelter $114,726 Connections for the Homeless Entry Point—street outreach and support services $100,160 Connections for the Homeless*PSH 2010 Evanston Bonus $85,588 Housing Options Claire/Ganey PSH $115,959 Housing Options Pathways $123,514 Housing Options Pathways Plus $18,257 Housing Opportunity Dev. Corp.Claridge Apartments $48,466 Housing Opportunity Dev. Corp.PHHH $1,286,569 *Only new project Housing Activities for Non‐Homeless Special Needs The City of Evanston anticipates undertaking some housing activities to benefit special needs populations in 2014, including home rehabilitation to provide access ramps, lifts, accessible bathrooms, etc., for persons with physical disabilities through the CDBG‐funded Housing Rehab program. The City will continue to monitor the implementation of the Williams Consent Decree which will move some residents of Institutes of Mental Disease (IMDs) into community‐based housing. Evanston has two IMDs with a total of 562 beds. Housing Options for the Mentally Ill, an Evanston agency that provides permanent supportive housing for persons with mental illnesses, is expected to complete the HOME‐funded rehab 10 existing scattered‐site rental units. Evanston’s population is aging rapidly and will increase the need for senior housing and services. The City’s Senior Services Manager is currently working with Northwestern University to assess the age‐friendliness of our community, including the availability of housing options suitable for seniors of all income levels, using standards developed by the World Health Organization. City staff is exploring housing options that would allow seniors to “age in the community” as part of this evaluation. A planned development that was approved in 2013 to expand and renovate the Northshore Retirement Hotel, which has provided affordable senior rental housing and meals, 537 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 14 as the North Shore Residence is resulting in the loss of affordable rental for seniors in Evanston. The renovation and expansion creates larger units with full kitchens, more upscale dining facilities and other amenities and targets younger, more affluent seniors. This has focused attention on the need for housing options for lower income seniors and persons with disabilities. Barriers to Affordable Housing The City of Evanston will continue to use a variety of strategies and tactics to address barriers to affordable housing in 2014 including: • Introduction of new housing types such as small lot homes and granny flats in new developments • A variety of CDBG‐funded rehab programs that address needs from substantial rehabilitation using below market rate loans to minor repairs using grants to maintain and improve housing quality and address code violations for units occupied by income‐eligible households. Historically, market conditions have presented the greatest barrier to affordable housing. Evanston’s built‐up character, with limited sites available for development and consistent high demand for land, has historically driven up acquisition prices. In addition, households with incomes below 80% of area median often have difficulty obtaining mortgages due to more rigorous underwriting standards. High property taxes are often cited as a deterrent to affordable housing. Low and moderate income owners of housing developed with City assistance and subject to resale restrictions to maintain affordability may be eligible for the Cook County Assessor’s Affordable Housing Incentive. These properties are then assessed at the restricted value rather than market value. As a result, their property taxes are reduced. Foreclosure activity is anticipated to carry into 2014 due to continuing unemployment or underemployment and the inability of many owners to refinance mortgages because their loan amounts exceed the property value or their credit scores are too low. Foreclosures are found in all census tracts in Evanston but are concentrated in the NRSAs, where household incomes are lower than other parts of the City. The City of Evanston continues to educate homeowners about how to deal with mortgage problems through foreclosure prevention counseling and education by Open Communities, provided at the Lorraine H. Morton Civic Center as well as trainings and outreach events throughout the City. Impediments to Fair Housing The City of Evanston contracted with Mullin & Lonegran Associates to conduct an Analysis of Impediments to Fair Housing Choice and anticipates having a comprehensive report complete by yearend 2013. This analysis will help the City identify impediments to fair housing and develop strategies to address and overcome fair housing obstacles in the development of the City’s 2015‐2019 Consolidated Plan. Other issues or concerns relating to fair housing While student status is not protected under fair housing laws, familial status is, and a student‐only preference can violate fair housing laws by actively discouraging families. Open Communities’ research and other testing over the years have shown that within the immediate area of Northwestern, there is a large number of 2, 3 and 4 bedroom units that are specifically advertised to students. This is likely because landlords can charge a higher per room rent, as opposed to rent per unit. 538 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 15 As detailed in the 2010‐2014 Evanston Consolidated Plan, there is a shortage of larger rental housing for families with children in the city (pages 42‐43). Additional 2‐3 bedroom units for larger families is a high need and this practice of renting to students presents an impediment to fair housing. There is concern that some landlords truncate tenancy by not providing a minimum level of services such as proper maintenance of a building or unit, including not paying utilities, resulting in the tenant leaving by choice or in the forced dislocation by City officials for lack of essential utilities in the rental unit. Another issue identified by Open Communities throughout their 16‐community service area is the use of non‐ refundable fees. For example, a household may be charged a pet fee or a move‐in fee. These fees circumvent regulations on security deposits. In the current housing market, much higher credit scores are being required both for renting and purchasing, and subsequent denials of housing have been perceived as discrimination based on race/ethnicity, marital status, primary language or sexual orientation. Actions to address impediments to fair housing The Cook County Human Rights Ordinance was amended on May 8, 2013 and now protects Housing Choice “Section 8” Voucher Holders from discrimination. As of August 8, 2013 landlords can no longer legally refuse to rent solely on the basis of a household’s voucher status. Evanston has historically had among the highest number of voucher holders in Cook County and though this form of discrimination has not been identified as an impediment to fair housing, the HHC is considering whether Evanston’s Fair Housing ordinance should be amended to include the language in the Cook County ordinance. The City of Evanston continues to work to educate realtors, apartment owners/managers and people seeking housing about potential types of discrimination. Its Fair Housing brochure was recently updated to focus on issues identified in the testing conducted by Interfaith Housing Center as described above. The brochure is available in English and Spanish to reach the City’s expanding Hispanic population more effectively. The City joined the Chicago Area Fair Housing Alliance (CAFHA) in 2013, which is a consortium of organizations, agencies, government, and individuals committed to fair housing. The City will maintain this membership in 2014 and attend events and meetings as appropriate. The City of Evanston also continues its partnership with Open Communities to help educate and reach tenants and landlords on Tenant‐Landlord issues. City staff and Interfaith staff have conducted trainings and outreach to City of Evanston police, have organized troubled buildings and have conducted multiple trainings for both tenants and landlords. Interfaith continues to hold office hours at the Lorraine Morton Civic Center on Thursday mornings to have face‐to‐face meetings with Evanston residents requiring tenant or landlord assistance. Other Actions As noted above, Evanston continues to be impacted by mortgage foreclosures. Census tracts 8092, 8096, 8097 and 8102, all within our CDBG Target Area and NRSAs, are most heavily affected. The City’s Property Standards inspectors continue to monitor and maintain vacant properties to reduce the negative impact on neighborhoods. The City has a vacant building registry to identify owners and places liens on properties to recover the costs of 539 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 16 boarding and maintaining the exteriors of those buildings. The City has completed acquisition of foreclosed properties through its NSP2 project, which has been the primary means of addressing foreclosed and vacant properties. However, the City will benefit from a $1.5 million grant of National Foreclosure Settlement funds to the Evanston Revitalization Partnership (ERP) by the Illinois Attorney General’s Office that was announced in July 2013. The grant will address foreclosed and vacant properties in west Evanston neighborhoods that have been heavily impacted by foreclosures subsequent to the City’s receipt of Neighborhood Stabilization Program 2 funds and are not targeted by that program. The partnership's lead entity, Community Partners for Affordable Housing (CPAH), will work with Brinshore Development, the City of Evanston and other partners to acquire and rehabilitate at least ten units for rental and sale to low‐ and moderate‐income households. The City’s HOME commitment to CPAH for two rental units of rental housing made in July 2013 serves as locally leveraged funds for this project. Additional HOME or Affordable Housing funds will be considered for the project for rental units. Specifics of the project are being finalized and funds are anticipated to be available in early 2014. PROGRAM SPECIFIC REQUIREMENTS Community Development Block Grant The City’s priorities for non‐housing community development needs are summarized in the Housing & Community Development Table from the City’s Consolidated Plan that follows the narrative. Neighborhood planning is an essential tool to involve residents in the identification of needs and opportunities, and to assist residents and businesses access resources and develop partnerships to improve low‐ and moderate‐income neighborhoods. The evaluation of infrastructure, city services, private investment, security, housing and economic development is the focus of the neighborhood planning process. Projects and programs receiving 2014 CDBG funds are described in brief narrative form below. Objectives and outcomes, estimated funding and beneficiaries for each project or program are shown in Table 3A that follows the narrative section of this Plan. When CDBG sub‐awards are finalized following the City’s receipt of its 2014 grant amount, adjustments will be made to budgets and beneficiaries by activity to reflect actual funding. If the City’s 2014 CDBG grant is larger than estimated, additional funds may be used for CDBG administration and planning, up to 20% of the 2013 CDBG grant plus 2014 program income. Additional funds may also be awarded to programs and projects that were funded at levels below their request, or added to programs funded in prior years, such as the Essential Repairs program. These actions would not trigger an amendment to the Consolidated Plan or Action Plan. Public Facilities and Infrastructure Parks and Recreational facilities (matrix code 03F) were identified as a high priority in the City’s 2010‐2014 Consolidated Plan. In 2014, the City has allocated $20,000 in additional CDBG funding for the design and engineering phase of a multi‐year project to renovate Penny Park, in census tract 8096. CDBG funds will be combined with Capital Improvement funds for the design and engineering work and additional CDBG and City capital funds will be allocated in future years for the construction work. Infrastructure improvements (matrix codes 03K, 03L and 03J) were identified as a high priority in the Consolidated Plan. 2014 CDBG funds have been allocated for the following projects: 540 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 17 • $200,000 for Alley Paving. In 2014, the City will use CDBG funds in conjunction with Capital Improvement funds to install needed drainage and pave two unimproved alleys that serve residential neighborhoods with primarily low‐ and moderate‐income residents in the Second Ward. Both alleys are located in census block group 8096.002, which is in the City’s west Neighborhood Revitalization Strategy Area. • $5,000 in 2014, CDBG has been allocated for Alley Special Assessment Assistance to pay the special assessments for alley paving on behalf of income‐qualified residents, relieving them of the financial burden of this important infrastructure improvement. Beneficiaries must be income‐eligible owner occupants whose alleys were paved in 2012 using Capital Improvement Funds and special assessments. In addition, homeowners whose alleys were paved in prior years but did not apply for or were not eligible for reimbursement at that time will be considered on a case‐by case basis if income qualified and if funds are available. • $50,000 in CDBG for Block Curb & Sidewalk and ADA Curb Ramps. This program replaces broken sidewalk and curb sections and installs ADA curb ramps to improve safety and walkability of Evanston neighborhoods. Block Curb & Sidewalk work is limited to neighborhoods that are primarily low‐ and moderate‐income; ADA curb ramps may be installed throughout the city. • Street lighting improvements will be made in a neighborhood in the south or west NRSA as part of the Safer Neighborhood Area Project (SNAP) Lighting for Safety program using $25,000 in CDBG funding. Sufficient lighting has been identified as one of the primary Crime Prevention Through Environmental Design principles to address issues of chronic crime. CDBG funds have been allocated for Public Facilities improvements (matrix codes 03, 03C, 03D, 03E and 03M) that serve primarily low and moderate income persons: • The Infant Welfare Society of Evanston will receive $20,000 in CDBG funds to refurbish its Baby Toddler Nursery facility located at 2200 Main Street. Work includes building and playground renovations and deferred maintenance that will improve safety and wellbeing of the approximately 70 children ages six weeks to five years; 80% are from low and moderate income families. • Family Focus will receive $25,000 in CDBG to make improvements to the Weissbourd‐Holmes Family Focus building at 2010 Dewey Avenue. Work may include replacing worn and damaged tile flooring in a main hallway, installation of a building intercom system to enhance communication and safety and additional fire doors on the first floor. • PEER Services will receive $10,000 in CDBG to replace single‐pane windows with energy efficient, dual‐ pane windows. This will improve their operating efficiencies by reducing heating and cooling costs. 2014 funds will be combined with the $5,000 awarded in 2013 for this project. • The Youth Organizations Umbrella (YOU) will receive $25,000 for the renovation of the front portion of its Nichols Youth Center to provide needed space for services such as individual counseling for clients and improved accessibility. YOU is the largest provider of out of school services to low income children in Evanston. The Nichols Youth Center provides after‐school programs for 75middle school age youth each day and houses the administrative offices of the organization. • The YWCA Evanston‐North Shore will receive $25,000 in CDBG funds to continue to upgrade the electrical system with new wiring and outlets to comply with current code in its domestic violence shelter. • The McGaw YMCA will receive $15,000 in CDBG for security cameras in hallways and other common areas of its 172‐room Single Room Occupancy residence facility that houses low‐income men to improve safety and security of those residents. • CJE Senior Life will receive $7,500 in CDBG to make improvements to the parking lot at its facility on Howard Street for the safety and accessibility of seniors in the senior day services there and who use the senior bus services that operate from the facility. 541 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 18 Public Services Public Services, particularly those focused on the wide array of needs of low‐ and moderate‐income youth, seniors and special needs residents are identified as high need in the Consolidated Plan. In 2014, the City of Evanston will use CDBG to support 15 different programs in the Public Services category. Senior services (matrix code 05A). Two programs that provide for the needs of low‐ and moderate‐income seniors and enable them to age in place will receive CDBG funding in 2013: • Meals at Home will receive $14,000 in CDBG funding to provide home‐delivered meals to low‐income Evanston homebound seniors and disabled residents. Meals At Home works with hospital dieticians to provide specialized dietary needs including salt‐free, renal, diabetic, chopped and pureed food. • The North Shore Senior Center’s Evanston Skokie Valley Senior Services will receive $15,000 in CDBG for case management services for low income Evanston seniors, many of whom are frail elderly. Legal Services (matrix code 05C). LAF will receive $6,000 in CDBG funds to provide free legal services to low income residents relating to civil cases in their five core practice areas that address the needs of low‐income persons: Housing, Children and Families, Public Benefits, Consumer, and Immigrants and Workers’ Rights. Issues addressed include foreclosures and evictions, domestic violence cases and obtaining social security and other benefits. LAF works closely with other service providers, including Open Communities and the YWCA Evanston/North Shore. Youth services (matrix code 05D). Six programs that address the needs of low‐ and moderate‐income youth will receive 2013 CDBG funds: • The Moran Center for Youth Advocacy will receive $28,000 to provide legal representation and social services for at risk youth with school‐related issues such as suspensions, behavioral and/or learning disabilities and criminal cases. Services for youth and their families include representation in court, at IEP and school disciplinary meetings, and compliance with parole or other requirements to reduce recidivism. • The Open Studio Project will receive $4,000 for its Art and Action program to help at‐risk youth use art, journaling and other creative methods that help them to channel strong emotions of anger and frustration into positive, creative outlets. • The Girl Scouts of Greater Chicago and Northwest Indiana will receive $4,300 to serve low‐income girls in their Healthy Living Initiative after school. This program helps girls expand their physical activity, develop healthy eating habits, positive self‐image and sound decision making skills that enable them to avoid drug and alcohol use and other unhealthy behaviors. • The Evanston Scholars will receive $4,300 for their College Readiness program, which works with Evanston Township High School low income students to provide mentoring, ACT test preparation and help applying to colleges and universities. Students and their families also receive support after matriculating to college to address the high drop‐out rate of students from disadvantaged backgrounds and ensure student success. • Family Focus will receive $20,000 for its Future Focus Teen Program to engage high school youth living in the west NRSA who are not involved in structured after‐school activities in a variety of activities including, leadership development and community service projects in their neighborhoods. • The City’s Summer Youth Employment and Young Adult Certificate of Rehabilitation program will receive $30,000 in CDBG to provide workforce experience and training to low‐income youth ages 14‐25. The program has two components: summer employment for high school students and a career path development program for 18‐25 year olds without post high school education plans or employment, including youth with criminal records. The latter group will receive a broad range of educational and 542 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 19 support services and be placed in on‐the‐job training with participating employers. Clients that complete this program successfully with receive Certificates of Rehabilitation under Illinois Senate Bill 1050. Battered and Abused Spouses (matrix code 03Q).The YWCA Evanston‐North Shore will receive $20,500 in CDBG funding to provide a wide range of services to women and children who are victims of domestic violence. Employment training (matrix code 05H). Three job training programs will receive CDBG funding in 2014: • The Youth Job Center of Evanston will receive $25,000 in CDBG to provide job readiness training, job placement and follow up services to low‐income youth between the ages of 14‐25 with barriers to employment. • Housing Options for the Mentally Ill will receive $20,000 to expand its I‐WORK program to serve persons with mental illnesses who are not in their residential program. I‐WORK staff place clients in jobs that are compatible with their interests and abilities and provide supportive services to both the employee and employer. • Interfaith Action of Evanston will receive $2,400 in CDBG for its Job Counseling program that assists clients of Connections for the Homeless’ Entry Point and Hilda’s Place find employment. The program also provides its clients with clothing for interviews and transportation to job interviews. Other Public Services (matrix code 05). Two programs will be funded with CDBG in 2014: • Open Communities (formerly Interfaith Housing Center of the North Suburbs) will receive $11,000 for its Homesharing program, which matches low‐income people seeking affordable housing with home owners who have a room to rent and need additional income to pay their mortgage, property taxes, etc. • The City’s Graffiti Removal program will receive $31,000 to remove graffiti from public property (traffic signs, streetlights, etc.) in the CDBG Target Area. Housing Rehabilitation Maintaining decent, safe and affordable housing is a high priority in the Consolidated Plan and a number of activities will be funded with CDBG in 2013 to continue to address this goal: • The City’s Housing Rehab Administration program (matrix code 14H)will be funded with $170,000 in 2014 CDBG to continue to assist income‐eligible single‐family property owners with home repairs and improvements that ensure they live in decent, safe and sanitary housing. Investor owned multi‐family properties with 51% or more residents that are income eligible may also be served. • Single‐ and Multi‐Family Housing Rehabs (matrix codes 14A & 14B) will be funded with low interest and title transfer loans from the City’s Revolving Fund. In addition, vouchers for up to $450 in paint and supplies will be issued to income‐eligible residents for exterior painting projects. Loan payments of $70,000 made in 2013 will be returned to this fund and used for the new rehabilitation projects. Entitlement funds allocated in prior years for Housing Rehabilitation projects will be used to fund additional projects when the revolving loan fund have been expended. • The City’s Handyman program (matrix code 14A) will receive $35,000 in CDBG funds to continue to help income‐eligible senior citizens, primarily low‐income women, make small repairs to their homes, including securing railings, installing grab bars, repairing or replacing locks on doors and windows, installing weather stripping and caulking to improve energy efficiency, smoke and carbon monoxide detectors for safety and fixing leaky faucets, toilets and other plumbing issues to conserve water. Code Enforcement Ensuring that affordable housing in Evanston is decent, sanitary and meets City code is a high priority in the Consolidated Plan. The CDBG Targeted Code Enforcement Program (matrix code 15) will receive $340,000 in 2014 543 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 20 CDBG funds to continue routine inspections of rental housing units on a three year schedule to identify internal and external code violations and require corrective actions. Area inspections for external code violations and conditions including fly dumping are made on a weekly basis in two census tracts, 8092 and 8102, as well as in portions of 8096 and 8097, and also result in citations for violations. In addition, property inspectors will respond to complaints regarding properties in the CDBG Target Area (see map following the narrative). Economic Development Expanding economic opportunity, particularly in the City’s two NRSAs, is a high priority in the Consolidated Plan. In 2014, $44,288 in CDBG will be allocated to the City’s CDBG Economic Development Fund to support Economic Development projects and programs (matrix codes 18A, 18B, 18C), particularly in the City’s two NRSAs. Any funds committed in prior years to the CDBG Economic Development Fund will be carried over and combined with 2014 funding. Loan repayments from CDBG business loans made in 2012 are also designated for these activities in the Economic Development revolving loan fund and will be used before entitlement funds are drawn as required. CDBG funds allocated to the Economic Development Fund may be provided on a loan or grant basis for retail/commercial façade improvements in primarily low‐ and moderate‐income neighborhoods and for loans to assist new businesses to open in vacant properties, and existing businesses to expand to provide goods and services needed in primarily low‐ and moderate‐income neighborhoods or to create/retain jobs for low income residents. Use of these funds will be focused in the City’s south and west NRSAs. In addition, funds may be allocated for business consulting services provided by non‐profits to small businesses or persons seeking to start businesses or job training programs that meet CDBG eligibility requirements. Loan payments from existing or future projects are being used to develop a revolving loan fund for economic development to support additional projects in future years. Other $300,000 in CDBG funds has been allocated for grant administration and compliance and for neighborhood planning activities in the NRSAs and CDBG Target Area (matrix code 21A). The following chart shows the 2014 CDBG funding recommendations made by the Housing & Community Development Act Committee on September 24, 2013. It also shows CDBG funds allocated in 2013 for the same projects that are expected to be carried over and expended in 2014. Additional detail on funded programs and projects may be found in Tables 3A and 3C following the narrative section of this plan. Organization Program/Project Prior Year Funding Estimated 2014 CDBG Public Facilities & Infrastructure City of Evanston Penny Park Renovations $ 30,000 $ 20,000 City of Evanston Alley Paving Program $ 200,000 City of Evanston Alley Special Assessment Assistance $ 5,000 City of Evanston Block Curb & Sidewalk / ADA Ramps $ 85,800 $ 50,000 City of Evanston SNAP ‐ Lighting for Safety $ 25,000 Infant Welfare Society Baby Toddler Nursery Refurbishment $ 20,000 CJE Senior Life Parking Lot Improvements $ 7,500 Family Focus Weissbourd‐Holmes Center Repairs $ 25,000 PEER Services Energy Efficient Windows Installation $ 5,000 $ 10,000 Youth Organizations Umbrella Renovation of Nichols Youth Center $ 25,000 YWCA Evanston‐North Shore Electrical System Upgrades $ 25,000 McGaw YMCA Residence Security Cameras $ 15,000 544 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 21 Organization Program/Project Prior Year Funding Estimated 2014 CDBG Public Facilities & Infrastructure Subtotal $ 120,800 $ 427,500 Public Services Meals at Home Home‐Delivered Meals for Seniors $ 14,000 North Shore Senior Center Case Management Services $ 15,000 LAF Evanston Legal Services $ 6,000 Moran Center for Youth Advocacy Legal/Social Work $ 28,000 Open Studio Project Art & Action Program for At‐Risk Youth $ 4,000 Girl Scouts of Greater Chicago/NW IN Healthy Living Initiative $ 4,300 Family Focus The Future Focus Teen Program $ 20,000 Evanston Scholars College Readiness $ 4,300 City of Evanston SYEP & Young Adult Cert. of Rehabil. $ 30,000 YWCA Evanston‐North Shore YWCA Domestic Violence Services $ 20,500 The Youth Job Center of Evanston Youth Employment Programs $ 25,000 Interfaith Action of Evanston Job Counseling Program $ 2,400 Housing Options for the Mentally Ill I‐WORK $ 20,000 Interfaith Housing Center Homesharing Program $ 11,000 City of Evanston Graffiti Removal Program $ 31,000 Public Services Public Services Subtotal $ ‐ $ 235,500 Housing Rehabilitation City of Evanston Housing Rehab Administration $ 170,000 City of Evanston Revolving Loan Fund $ 70,000 City of Evanston Handyman Program $ 35,000 SHORE Community Services Rehab of P. Lloyd Townhomes $ 22,500 $ ‐ Housing Rehabilitation Subtotal $ 22,500 $ 275,000 Code Enforcement City of Evanston CDBG Target Area Code Compliance $ 340,000 Code Enforcement Subtotal $ 340,000 Economic Development City of Evanston CDBG Economic Development Fund $ 175,000 $ 44,288 Economic Development Subtotal $ 175,000 $ 44,288 Other‐Administration City of Evanston CDBG Administration $ 300,000 Other‐Administration Subtotal $ 300,000 Grand Total $ 318,300 $ 1,622,288 In addition to the programs and projects funded with 2014 CDBG, several projects and programs are expected to be implemented in 2014 with funds allocated in prior years: • The Neighborhood Security Program provides small matching grants for safety and security improvements to residential housing in the CDBG Target Area. Approximately $20,000 remains from the 2009 allocation for this program. • The WEST Evanston Neighborhood Signage project that was funded in 2011 with $4,280 in CDBG is expected to be completed in 2014. • The Essential Repairs program funds very limited repairs to address life safety issues for owner occupants who are income eligible for CDBG but ineligible for a housing rehab loan, will continue in 2014 with carryover funds estimated at $75,000 of the allocation made in 2012. 545 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 22 • Rehab of SHORE Community Services five‐unit Patricia Lloyd townhomes property that provides affordable rental for adults with developmental disabilities will be managed by Housing Rehab staff and funded with the $22,500 in CDBG allocated in 2013 and additional funds from the revolving loan fund as a forgivable loan. Work includes correcting ventilation problems that are causing a build‐up of humidity and rehab of bathrooms in three units and a kitchen in one unit. As noted above, activities funded in prior years that have not moved forward or have been completed and have unspent funds will be reviewed to determine if funds can be reallocated to 2014 programs or projects, particularly if the City’s 2014 CDBG grant is less than estimated in this plan, in order to make the best use of limited resources to address priorities and unmet needs. Potential projects include: Oakton School Exterior Improvements funded in 2012 with $5,000; ECDC Job Training and Micro‐Enterprise Assistance Programs funded at $25,000 and $35,000, respectively, in 2011. Any action that would cancel funding for a subrecipient, program or project will require a Substantial Amendment to the appropriate year Action Plan. HOME Investment Partnerships The City of Evanston has estimated its 2014 HOME grant at $225,000, approximately 10% less than its 2013 grant, for planning purposes. Up to 10% of its grant, estimated at $22,500, will be used for administration of the HOME program. The remaining $202,500 will fund affordable rental or ownership development by CHDOs, non‐profit or for‐profit developers. Based on the needs identified in the Consolidated Plan and the current real estate market, rental housing will continue to be the focus of the City’s HOME program. HOME funds may be used to provide interest‐bearing and non‐interest‐bearing loans, deferred payment loans, or forgivable loans/grants, consistent with Section 92.205(b). City staff continues to participate in HOME training sessions when offered, on program regulations, written agreements and rental compliance. The City is beginning the process of implementing the new HOME Final Rule and modifying its policies and procedures as needed. The City received technical assistance in fall 2012 on Tenant Based Rental Assistance (TBRA) with the goal of launching TBRA through a subrecipient agreement in 2013. Evanston first identified TBRA as a potential strategy to address the need for affordable housing in the 2009 Affordable Housing Task Force Plan, and subsequently in both its 2010‐2014 Consolidated Plan and the 2012 Homeless Task Force Plan. A TBRA program was approved in July 2013 and the Subrecipient agreement with Connections for the Homeless was executed in August 2013. This program will enable the City to provide affordable housing more rapidly than with project‐based assistance and with less risk. The City expects that at least 10 households will be enrolled in TBRA by the end of 2013 and an additional 10‐15 households enrolled by the end of 2014. In addition to benefiting TBRA‐assisted households, this program may also benefit Evanston rental property managers who have higher than average vacancies or high turnover of tenants and enable the City to achieve broader geographic disbursement of affordable housing. HOME regulations require that 15% of a Participating Jurisdiction’s annual allocation of funds be used for projects undertaken by Community Housing Development Organizations (CHDOs). In order to determine eligibility for these funds, City staff will provide any CHDO applying for HOME funds the CHDO application to complete in addition to the HOME application. All CHDOs must be certified at the time that HOME funds are committed. Historically, Evanston has allocated significantly more than the required 15% of funds for CHDO projects, therefore is not required to fund CHDO reserve projects in 2014. Although up to 5% of the City’s HOME grant may be used for (CHDOs) as operating support, the City does not plan to use HOME for CHDO operating support. The 546 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 23 City approved HOME funds for Evanston’s newest CHDO, Community Partners for Affordable Housing (CPAH), in May 2013 for the acquisition and rehabilitation of two rental units for households under 60% AMI. CPAH is a new Evanston CHDO that absorbed a former Evanston CHDO, the Citizen’s Lighthouse Community Land Trust. CPAH is an established and experienced developer that has been working in the northern suburbs for the past 10 years and has developed 41 units. CPAH plans to focus on developing rental within their land trust. The City will set one or more application deadlines for HOME funding in 2014. Appropriate notice will be provided to potential applicants through announcements on the City website and outreach to developers that have indicated an interest in working in Evanston. The City reserves the option of awarding HOME funds to projects proposed outside a formal application deadline process in order to retain the flexibility to take advantage of development opportunities that may arise. Any projects would be subject to the same underwriting standards and approval process. HOME underwriting policies and procedures In response to HUD Notice CPD 12‐007, the City of Evanston established new requirements that must be met prior to the commitment of HOME funds. Staff developed the “HOME Program Guidelines, Policies and Procedures” manual, which will be updated in 2014 to reflect requirements of the new HOME Final Rule. The updated manual will be posted on the City website and provided to all potential applicants for HOME funds. HOME funds may be used to refinance existing debt secured on multi‐family rehab projects, excluding projects whose debt is made or insured by any federal program. The City may consider using HOME funds to refinance existing debt in specific situations using the following guidelines: a. To ensure that rehabilitation is the primary eligible activity, HOME funds may be used only to refinance the rehabilitation portion of a loan and up to 40% of acquisition financing. b. The property must be inspected to ensure disinvestment has not occurred. c. The Project pro forma will be reviewed to ensure that the long‐term needs of the project can be met and that serving the targeted population is feasible. d. It must be stated whether the new investment is being made to maintain current affordable units, create additional affordable units, or both. e. Whether the length of the affordability will extend beyond the minimum 15 years will be determined and specified before HOME funds are invested. f. The project must be located in Evanston. g. HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. The City of Evanston does not receive American Dream Down payment Initiative (ADDI) funds. Affirmative Marketing Any HOME funded projects with five or more HOME assisted units must submit an affirmative marketing plan describing the target audience, types of advertising or informational distribution and a list of contacts who will receive the information. The developer or sponsor must submit a statement that it will not discriminate in the selection of residents on the basis of protected classes. At least 60 percent of HOME‐assisted households are expected to be minority households. Recapture Provisions for Homebuyer Projects The City will continue to use recapture provisions to maintain long‐term affordability for ownership projects with direct homebuyer subsidies in the form of downpayment or closing cost assistance, or purchase price reductions (soft second mortgages) used to maintain compliance. The length of the affordability period is based on the 547 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 24 amount of HOME subsidy and is forgiven on a pro‐rata basis as long as the property remains the owner’s primary residence. The balance is due only if the property is sold or ceases to be the buyer’s primary residence before the end of the affordability period, subject to net proceeds. The City’s recapture terms are based on the minimum HOME requirements. Subsidies of $14,999 per unit or less are subject to recapture for five years, subsidies between $15,000 and $39,999 are subject to recapture for ten years and subsidies over $40,000 are subject to recapture for 15 years. Amount of HOME Subsidy Per Unit Minimum Affordability Period $1,000 to $14,999 5 years, at the rate of 1/60th per month $15,000 to $39,999 10 years, at the rate of 1/120th a month $40,000 or more 15 years, at the rate of 1/180th a month The City records a Junior Mortgage and Land Use Regulatory Agreement (LURA) deed restriction that acts as the Affordable Housing Restriction to ensure that the HOME funds are subject to recapture if the unit does remain the principal residence of the purchaser for the length of the affordability period. Buyers also sign an Agreement with the City describing the HOME subsidy. The City will consider a request to subordinate its junior mortgage in a refinance of the first mortgage as long as the borrower does not receive any cash back as part of the refinancing and the new loan amount does not exceed the original first mortgage with allowances for generally accepted financing costs. The City will not subordinate to a negative amortization loan or any loan it deems to be predatory. Resale Restrictions The City will use resale restrictions to enforce the affordability period only for ownership projects in a land trust in order to maintain consistency with the long‐term affordability restrictions of the land trust. Based on HOME regulations, HOME‐assisted ownership projects that contain a development subsidy only, with no direct subsidy in the form of downpayment assistance or a soft second mortgage to the income eligible purchaser, must be subject to resale restrictions for 5, 10 or 15 years based on the total amount of HOME funds invested. If the owner chooses to sell during the affordability period or no longer occupies the home as a principal residence, the property must be sold at an affordable price to an income‐eligible purchaser who will occupy it as a primary residence. If the original homebuyer retains ownership for the full affordability period, no resale restrictions would apply. HOME Buyer Requirements An eligible buyer must agree to occupy the property as their primary residence and have an annual household income that does not exceed eighty percent (80%) of the Chicago‐area Median Income based on household size as established by the United States Department of Housing and Urban Development. Income limits are revised approximately annually by HUD. HOME Buyer and Renter Income Certification The City of Evanston will continue to use the Part 5 definition for income verifications for all HOME programs. Part 5 is also used in the CDBG Housing Rehab program and the City’s NSP2 program. Low Income Affordability The City considers an affordable price to be one that results in monthly housing costs for Principal, Interest, Tax and Insurance of less than 33% of gross monthly income for a household between 60 and 80% of area median income. Such a target price will vary, however, depending on the income level of the actual purchaser and the mortgage financing structure. For instance, the area median percentile into which a household falls depends on 548 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 25 the number of persons in the household. The amount of money a buyer provides for the down payment will affect the amount financed, which, along with mortgage interest rates and terms, will affect the monthly principal and interest payments, and thus affect affordability. Therefore, in order to provide guidance and predictability for a homeowner refinancing or reselling the property, the City designed a resale formula to keep the housing affordable to the target population throughout the affordability period, yet provide a fair return to the seller. Resale Formula The resale formula allows the owner to sell the property at a price that includes annual appreciation of 3% plus an average annual allowance for capital improvements. Each project may adjust the resale formula to their situation with approval of the staff and Housing Commission. Enforcement Mechanism The resale restriction is enforced through a Land Use Regulatory Agreement (LURA) deed restriction that runs with the land that is recorded by the developer, as well as a Promissory Note and recorded Junior Mortgage, both signed by the homebuyer. In the event the homeowner refinances their first mortgage, the City would have to subordinate its mortgage, and can thus ensure that the amount financed doesn’t exceed the calculated resale price. Buyers also sign an Agreement with the City describing the HOME subsidy. Emergency Solutions Grant (ESG) The City of Evanston has estimated its 2014 ESG grant at $104,000, 10% less than its 2013 grant, for planning purposes. Funds will be used for essential services, operating expenses of homeless shelters, rapid re‐housing for homeless individuals and families, homeless prevention for households at high risk of homeless, HMIS and program administration. The City anticipates increasing ESG dollars allocated for re‐housing and prevention activities, following the priorities of the HEARTH Act as shown in the table below. Further, the table below summarizes the ESG grants for 2012, 2013 and the estimated 2014 broken out by activities as a percentage of each year’s grant amount. The right hand column compares the estimated 2014 grant amount to the 2012 grant amount. The 24% reduction in ESG in 2013 combined with the estimated reduction in 2014 results in about a 32% cut from the 2012 ESG allocation and significantly impacts levels of services for homeless individuals and households in Evanston, as well as those at high risk of homelessness. Summary of ESG Funding by Program Year and Activity 2012 Funding 2013 Funding Est. 2014 Funding 2014 Est. Dollars as a Percent of 2012 Eligible Activities Percent Amount Percent Amount Percent Amount Street Outreach 10.8% $ 16,338 10.0% $ 11,578 10.0% $ 10,400 64% Emergency Shelter 36.9% $ 55,998 33.5% $ 38,787 33.5% $ 34,840 62% Homeless Prevention 19.9% $ 30,262 22.0% $ 25,472 19.0% $ 19,760 65% Rapid Re‐housing 19.9% $ 30,262 22.0% $ 25,472 25.0% $ 26,000 86% HMIS 5.0% $ 7,592 5.0% $ 5,789 5.0% $ 5,200 68% Administration 7.5% $ 11,388 7.5% $ 8,684 7.5% $ 7,800 68% $151,839 $115,781 $104,000 68% 549 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 26 The City expects to implement its 2014 ESG program through subrecipient agreements with agencies funded in 2013 based on their established capacity, but may issue a request for proposals if additional capacity is needed or if subrecipients are determined to be inadequate. City staff will continue to participate in the selection review committee for re‐housing and prevention activities with local service providers to ensure all requirements are met and procedures followed, including the appeal process for individuals or households deemed ineligible for services. The HHC and Human Services Committee will review and recommend specific allocations to subrecipients to City Council for approval following receipt of the City’s 2014 ESG allocation. Evanston’s 2014 ESG funds will be matched on a one‐to‐one basis using Mental Health Board funds from the City’s general fund and Evanston Township, State funds and other resources, including in‐kind contributions, depending on the agencies funded, to meet the match requirement for ESG. One‐year goals and specific action steps for reducing and ending homelessness through reaching out to homeless persons (especially unsheltered persons) and addressing their individual needs. Entry Point, Connections for the Homeless’ homeless outreach program, is the largest provider of services to Evanston’s homeless population, including the unsheltered homeless. Entry Point addresses a wide range of needs. Case managers develop individualized case plans for each client, assist them to obtain housing and access services that may include employment counseling/placement, health services, substance abuse counseling and education. Emergency Solutions Grant funds are a primary funding source to identify and address the needs of homeless individuals and families in Evanston. Connections anticipates serving 350‐400 people through that program in 2014. In addition, Connections anticipates that 5‐10 homeless households will achieve housing stability through short‐ and medium‐term rental subsidies of up to six months through the ESG Re‐housing program. City staff will continue to work with Connections for the Homeless and the faith‐based community to provide emergency shelter for homeless people during the winter months. Additional detail on this and other activities may be found in the Homeless and Special Needs section beginning on page 11. One‐year goals and specific action steps for reducing and ending homelessness through addressing the emergency shelter and transitional housing needs of homeless persons. Hilda’s Place, Connections for the Homeless’ 20‐bed transitional shelter, and the YWCA Evanston‐North Shore’s 34‐bed domestic violence shelter are supported by the City with ESG and Mental Health Board funds. Each provides shelter for up to 90 days. Hilda’s Place will serve an estimated 120 single adults and the YWCA will provide shelter for an estimated 250 women and children who are victims of domestic violence in 2014. Evanston has a significant shortage of emergency and transitional housing, as well as housing affordable to very low income households. Emergency Solutions Grant funds will continue to be used to provide operating support for emergency shelters and transitional housing and help individuals and families who are homeless or at high risk of becoming homeless secure rental housing or remain housed through the Re‐housing and Prevention components of ESG that implement the HEARTH Act. The HHC will also look at broader policy responses to homelessness, including discharge planning and the creation of additional affordable units appropriate for homeless households. Additional detail on action steps to address the emergency shelter and transitional housing needs of homeless persons may be found in the Homeless and Special Needs section beginning on page 11. One‐year goals and specific action steps for reducing and ending homelessness through helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living by: 550 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 27 Shortening the period of time that individuals and families experience homelessness: The City will use ESG funds for Re‐housing as its primary strategy to reduce the amount of time that individuals and families experience homelessness. Facilitating access for homeless individuals and families to affordable housing units: The City has recently approved HOME funds for Tenant Based Rental Assistance to address both the shortage of available affordable units, particularly for larger households, and the inability of some households to pay rents generally considered affordable due to the lack of ability to earn a living wage. Households with children under the age of 18, including those with children enrolled in Evanston schools that are doubled‐up/unstably housed (category 2 in the new definition of homeless) are a priority population for the program. Preventing individuals and families who were recently homeless from becoming homeless again: ESG funds for Homeless Prevention address this need. ESG‐supported programs are required to provide case management and supportive services, and to connect clients with mainstream resources to increase their likelihood of achieving long‐term housing stability. ESG‐funded clients will receive follow‐up contact to determine their housing status 6 and 18 months after termination of assistance as required and provide additional supports as needed to prevent households from becoming homeless again, as well as determine program outcomes. As noted above, heads of households in the TBRA program will receive education/job training in addition to rent assistance to develop the ability to earn living wages to maintain market rate housing independent of a subsidy. One‐year goals and specific action steps for reducing and ending homelessness through helping low‐income individuals and families avoid becoming homeless, especially extremely: Low‐income individuals and families (in general): ESG Prevention funds will be used as described above to help households with incomes below 30% of area median avoid becoming homeless and Re‐housing funds will be used to help low‐income households achieve housing stability. 2014 ESG Prevention funds are expected to help 3‐5 households. Low‐income individuals and families who are being discharged from publicly funded institutions and systems of care, such as healthcare facilities, mental health facilities, foster care and other youth facilities; and corrections programs and institutions: Evanston has two large Institutes of Mental Disease (IMDs) with a total of 562 beds whose residents are being evaluated for the capacity to live in community‐based settings according to the terms of the Williams Consent Decree. City staff works with mental health agencies and the State of Illinois to identify potential housing options for eligible clients who choose to live in Evanston. The Alliance to End Homelessness in Suburban Cook County has a working group that is developing discharge policies and procedures for the region. In addition, the HHC is evaluating whether to form a local Discharge Planning working group to look at community needs and policies that relate to the transition of households from publically funded institutions and hospitals. Low‐income individuals and families who are receiving assistance from public and private agencies that address housing, health, social services, employment, education, or youth needs: All agencies receiving ESG funds are required to connect households to mainstream benefits as available and appropriate for their needs. In addition, the City’s Mental Health Board evaluates the effectiveness of collaborations/referrals of agencies applying for funds as a criterion for funding. One of the 551 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 28 responsibilities of the HHC is to maintain and expand the coordination of community resources that are not under city control, and look for gaps in services and ways to improve efficiency. Specify the activities that are planned for the next year to address the housing and supportive service needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. The City of Evanston will undertake some housing activities to benefit special needs populations in 2014, including home rehabilitation to provide access ramps, lifts, accessible bathrooms, etc., for persons with mobility impairments through the CDBG‐funded Housing Rehab program. The City will continue to monitor the progress of the Williams Consent Decree which will move some residents of the IMDs into community‐based housing and require affordable and accessible housing units. Additional activities that address the housing and supportive services needs of persons who are not homeless may be found in the Housing Activities for Non‐Homeless Special Needs section on page 12 and in the Annual Affordable Housing Goals section beginning on page 6. Specific activities funded with CDBG and HOME may be found in their respective program Specific Requirements sections beginning on pages 16 and 22. Written standards for providing ESG assistance The City has developed written standards that outline policies and procedures for ESG funds. The City and Evanston agencies are involved in the development of these standards for the Suburban Cook County Continuum of Care by the Alliance to End Homelessness in Suburban Cook County. Evanston’s standards will be reviewed against those standards when they are available. Description of the Continuum of Care’s centralized or coordinated assessment system (as set forth in 24 CFR 576.400(d)): The City of Evanston is part of the Suburban Cook County Continuum of Care. The Alliance to End Homelessness in Suburban Cook County, lead agency for the Cook County CoC has developed a common intake form and data entry standards for HMIS. The City requires all its ESG subrecipients to use the common intake form and to comply with all data requirements. Identify the process for making sub‐awards and describe how ESG funds are made available to private nonprofit organizations, including community and faith‐based organizations: City staff develops recommendations for ESG allocations that are reviewed at the Housing and Homelessness Commission (HHC). Staff then takes recommendations to the Human Services Committee or Planning and Development Committee of City Council. The recommendation of that committee is reviewed and approved by the Evanston City Council. All recommendations are discussed at public meetings, whose agendas are published in advance, as required by the Open Meetings Act. How does the jurisdiction meet the homeless participation requirement in 24 CFR 576.405(a)? The City of Evanston is part of the Alliance to End Homelessness in Suburban Cook County and the Suburban Cook County Continuum of Care. The Alliance has homeless or formerly homeless persons on its Board of Directors and in its working groups. Plan for reaching out to and consulting with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities or services that receive ESG funding The City of Evanston will continue to work with the Alliance to End Homelessness in Suburban Cook County, which, as described above, has individuals who are homeless or formerly homeless on its board of directors. In addition, the City will continue to seek input from the homeless and formerly homeless in Evanston by publicizing opportunities for input on community needs during the development of the annual Action Plan, as well as in the public comment period. Notification of public meetings are emailed to agencies serving these populations, 552 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 29 posted on bulletin boards in community facilities such as the Public Library and Civic Center, published in paid media advertisements and included in City e‐newsletters. Performance standards for evaluating ESG activities The City is using the performance standards developed by the Alliance to End Homelessness in Suburban Cook County shown below: • Engagement rate: the percent of persons exiting shelter where the destination is known • Percent of persons exiting shelter who used 30 shelter‐nights or fewer • Percent of persons exited to permanent housing • Follow up contact to determine housing status 6 and 18 months after termination of assistance Describe the consultation with the Continuum of Care that serves the jurisdiction in determining how to allocate ESG funds each program year, develop the performance standards for projects assisted by ESG funds, evaluating the outcomes for projects assisted by ESG funds, and develop funding, policies, and procedure for the administration and operation of HMIS: The City provides its ESG funding allocation plans to the Alliance to End Homelessness in Suburban Cook County for input for input during the public comment period. The City has staff representation on the board of directors of the Alliance to End Homelessness, as already described. Connections for the Homeless staff members are part of the Suburban Cook Alliance’s HMIS working group and serve as the local resource to maintain compliance with HMIS policies and procedures. City staff works with agencies providing ESG services to identify local funding needs for HMIS. The City of Evanston has historically provided match funding for HMIS from its Affordable Housing Fund. The need for these matching funds is evaluated annually. HOPWA Not applicable, as the City of Evanston does not receive HOPWA funding. Monitoring and Compliance City staff monitors all activities funded through its CDBG, HOME and ESG programs to ensure that goals are met and federal funds are spent on items/activities in the agreed scope of work and that are grant eligible. In addition, Planning Division staff monitors the amount of funding allocated, committed and expended to assure compliance with grant agreements and HUD requirements, including timeliness of use of funds, using the City of Evanston’s financial management software (IRIS) and HUD’s IDIS system. Progress in addressing the goals and objectives set forth in the City’s Consolidated Plan will be evaluated at least annually and reported in the City’s Consolidated Annual Performance and Evaluation Report. Measures such as the number of housing units improved, people served by programs, etc., will be compared against annual and five‐year numeric goals and factors contributing to any underperformance will be identified so that plans can be developed to address them. 553 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 30 Community Development Block Grant Desk monitoring is used for all subrecipients and City programs and projects. Quarterly or semi‐annual program reports are submitted for CDBG‐funded programs showing the number and demographics (income, gender, racial/ethnic category, female head of household, etc.) of persons or households receiving assistance; progress toward achieving program goals; and program expenditures as detailed in each subrecipient agreement. These reports and required source documents for CDBG‐funded expenditures are reviewed by the Housing & Grants Administrator to ensure eligibility of CDBG‐funded expenses and monitor program/project progress. Subrecipients are required to inform the City of any significant changes to the approved scope of work in their grant agreements. Examples include changes in schedules or program/project delays, reduced funding from other sources that may impact program capacity to serve the number of people projected, and staffing changes. The Housing & Grants Administrator provides updates to the Housing & Community Development Act Committee at its regular meetings. The Housing & Grants Administrator conducts subrecipient monitoring visits to review financial and record keeping procedures, methods for determining eligibility for programs and services, and outcome measures. Subrecipients are prioritized for monitoring using a risk assessment that takes into consideration factors including the type of program or project, the subrecipient’s experience managing federal grants and historical compliance with CDBG and federal cross‐cutting requirements. Reporting and monitoring of subrecipients that also receive City of Evanston Mental Health Board funds is coordinated with Health department staff. In addition to the Housing & Grants Administrator, the City’s Housing Rehab Specialist and Building Inspectors conduct site visits and inspections for capital projects to ensure compliance with building code. Engineers and project managers in Public Works, Parks and Facilities monitor all City capital projects funded with CDBG. Davis‐Bacon and Section 3 Compliance: The Project Manager for each CDBG‐funded City or subrecipient project is responsible for ensuring compliance with Davis‐Bacon and Related Acts and Section 3, as appropriate. The Project Manager reviews certified timesheets and is responsible for identifying any underpayments or incorrect job classifications, as well as reports on outreach to potential Section 3 workers and any Section 3 workers hired. The Housing & Grants Administrator provides technical support to Project Managers relating to these requirements. HOME HOME funded projects are monitored by the City’s Housing Planner to ensure that funds are being used for approved expenditures and that other contractual agreements are being followed. Rehab or construction projects with 12 or more HOME‐assisted units are monitored for Davis‐Bacon compliance as noted above. The Housing Planner conducts an annual review of completed multi‐family rental projects to ensure that the required number of HOME eligible units is being maintained for low‐ and moderate‐income families, per the project agreement and HOME program regulations. For rental projects, tenant income and rent statements are requested annually and reviewed to ensure compliance with HOME regulations for assisted units. The property owner must obtain a signed statement of the household income and size for each HOME‐assisted unit that allows for third party verification. Income statements that include source documents are required every six years. Onsite inspections of HOME‐assisted rental projects with 5 to 25 assisted units are done every two years to verify compliance with the City’s property standards. Smaller rental projects are inspected every three years. Inspections may be conducted by City property standards inspectors or the Housing Planner. 554 of 575 City of Evanston 2014 Action Plan – draft for City Council, November 11, 2013 31 Emergency Solutions Grant ESG‐funded programs are administered and monitored by the City’s Housing Planner. ESG subrecipient reports are reviewed by City staff, the HHC and the Human Services Committee. City staff also participates on the committee that approves households for prevention and re‐housing services. NEPA Compliance Activities funded by CDBG, HOME and ESG are reviewed for compliance with the National Environmental Protection Act (NEPA), as required. Many funded activities are exempt or categorically excluded and do not require a full environmental review. Infrastructure projects such as alley paving and curb/sidewalk replacement, and housing and rehab activities are subject to a site‐specific review for historic preservation and environmental contaminants, including lead hazards, underground storage tanks and other issues, as specific project sites are identified. 555 of 575 TABLE 3A - 2014 ACTIVITIES Specific Annual Objective Source of Funds Year Performance Indicators Expected Number Actual Number Percent Completed CDBG 2010 100 135 135% CDBG 2011 100 114 114% CDBG 2012 100 55 55% 2013 110 2014 120 Multi‐Year Goal:530 304 57% CDBG 2010 0 31 0% CDBG 2011 0 8 0% CDBG 2012 0 0 0% 2013 0 0% 2014 0 0% 039 Rev Loan 2010 8 3 38% Rev Loan 2011 8 3 38% Rev Loan 2012 10 5 50% Rev Loan 2013 10 Rev Loan 2014 12 48 11 23% Rev Loan 2010 8 0 0% Rev Loan 2011 8 2 25% Rev Loan 2012 6 2 33% Rev Loan 2013 10 Rev Loan 2014 5 Multi‐Year Goal:37 4 11% Rev Loan 2010 4 11 275% Rev Loan 2011 4 9 225% Rev Loan 2012 4 2 50% Rev Loan 2013 8 Rev Loan 2014 4 Multi‐Year Goal:24 22 92% 2010 2011 CDBG 2012 2013 0% 2014 2 0% 200% 2010 2011 ESG 2012 5 0% ESG 2013 5 0% ESG 2014 5 15 0 0% CDBG 2010 32 36 113% CDBG 2011 32 30 94% CDBG 2012 32 32 100% CDBG 2013 30 CDBG 2014 26 Multi‐Year Goal:152 98 64% Rapid Re‐housing ‐‐ Homeless households receive rental assistance and services to become stably housed Multi‐Year Goal: DH‐1 Essential Repairs Program ‐ limited to owner occupied SF homes with income eligible residents to address life safety issues only Number of housing units improved LMH Multi‐Year Goal: DH‐1 Self‐Help Paint Program ‐ Income‐ eligible homeowners may qualify for up to $400 in paint and supplies to paint their home exterior. Affordability of Decent Housing (DH‐2) Handyman Program ‐‐ Home repairs that do not require a licensed tradesperson serving low/moderate senior homeowners and renters Number of housing units improved LMH DH‐1 Housing units improved LMH Multi‐Year Goal: Housing Rehab Administration ‐‐ Administration of Weatherization (accomplishments shown here for projects funded with Weatherization funds that were implemented by Housing Rehab staff) Number of people maintaining or acquiring affordable housing LMC Number of housing units improved LMH DH‐1 Number of housing units improved LMH Number of housing units improved LMH Multi‐Family Rehab ‐‐ Rehab of multi‐ family rental properties leased to low/moderate income households. Funded with low‐interest loans from the City's Revolving Loan Fund. DH‐2 Homesharing Program ‐‐ Matches homeowners with an extra room with individuals seeking affordable housing DH‐1 Single‐Family Rehab ‐‐ Rehab of low/moderate income owner occupied properties. Funded with low‐ or no‐ interest loans from the City's Revolving Loan Fund Multi‐Year Goal: Households assisted LMH Availability/Accessibility of Decent Housing (DH‐1) DH‐1 DH‐1 City of Evanston 2014 Action Plan - DRAFT for Public Comment556 of 575 TABLE 3A - 2014 ACTIVITIES HOME 2010 5 9 180% HOME 2011 5 2 40% HOME 2012 3 4 133% HOME 2013 HOME 2014 Multi‐Year Goal:13 15 115% 2010 2011 2012 HOME 2013 10 0% HOME 2014 10 0% Multi‐Year Goal:20 0 0% HOME 2010 10 37 370% HOME 2011 10 10 100% HOME 2012 10 18 180% HOME 2013 26 0% HOME 2014 12 0% Multi‐Year Goal:68 65 96% 2010 2011 ESG 2012 5 0% ESG 2013 5 0% ESG 2014 3 Multi‐Year Goal:13 0 0% CDBG 2010 5 0 0% CDBG 2011 5 29 580% 2012 5 6 120% 2013 5 0% 2014 6 0% Multi‐Year Goal:26 35 135% 2010 2011 2012 CDBG 2013 5 0% Rev Loan 2014 Multi‐Year Goal:5 0% 2010 2011 2012 2013 CDBG 2014 200 0% 200 0 0% CDBG 2010 3,000 3,750 125% CDBG 2011 3,000 3,156 105% CDBG 2012 3,000 3,138 105% 2013 3,000 2014 3,000 Multi‐Year Goal:15,000 10,044 67% Housing units acquired, constructed or rehabbed LMH DH‐2 HOME TBRA ‐‐ Funds for rental subsidies for income‐eligible households Households assisted LMH DH‐3 Rehabilitation of P. Lloyd Townhouses ‐ ‐ funds will be used to correct problems with ventilation that cause build up of moisture and other repairs Housing units improved LMH DH‐2 HOME Rentals ‐‐ Funds for acquisition, construction or rehab of affordable rental housing DH‐3 McGaw YMCA Residence Security Cameras People benefiting Multi‐Year Goal: Sustainability of Decent Housing (DH‐3) DH‐2 Homeless Prevention ‐‐ Households at high risk of becoming homeless will receive rental subsidies and services to maintain stably housed Households assisted LMH DH‐3 Target Area Housing Code Compliance ‐ ‐ Inspection of rental units and in response to complaints in the CDBG Target Area for code violations Housing units inspected, violations cited, reinspections LMA DH‐2 HOME Ownership ‐‐ Funds for acquisition, construction or rehab of owner‐occupied affordable homes Housing units acquired, constructed or rehabbed LMH DH‐3 Neighborhood Security ‐‐ a 50/50 cost sharing program that funds installation of exterior lighting, fencing and other security features to improve safety and security for residents of the property and neighborhood. Housing units improved LMH City of Evanston 2014 Action Plan - DRAFT for Public Comment557 of 575 TABLE 3A - 2014 ACTIVITIES CDBG 2010 120 189 158% CDBG 2011 206 294 143% CDBG 2012 140 389 278% CDBG 2013 150 0% CDBG 2014 120 0% Multi‐Year Goal:736 872 118% CDBG 2010 150 396 264% 2011 CDBG 2012 75 83 111% 2013 75 2014 75 Multi‐Year Goal:375 479 128% CDBG 2010 450 428 95% CDBG 2011 450 354 79% CDBG 2012 200 161 81% 2013 375 2014 300 Multi‐Year Goal:1,775 943 53% CDBG 2010 75 71 95% CDBG 2011 75 96 128% CDBG 2012 75 100 133% 2013 75 2014 75 Multi‐Year Goal:375 267 71% CDBG 2010 1,500 1,822 121% CDBG 2011 1,500 1,748 117% CDBG 2012 1,500 1,771 118% 2013 1,500 2014 1,200 Multi‐Year Goal:7,200 5,341 74% CDBG 2010 36 25 69% CDBG 2011 35 27 77% CDBG 2012 10 11 110% 2013 35 2014 35 Multi‐Year Goal:151 63 42% CDBG 2010 150 146 97% CDBG 2011 150 153 102% CDBG 2012 150 169 113% CDBG 2013 175 CDBG 2014 120 Multi‐Year Goal:745 468 63% 2010 2011 2012 2013 CDBG 2014 75 0% Multi‐Year Goal:75 0 0% CDBG 2010 450 691 154% CDBG 2011 450 601 134% CDBG 2012 600 721 120% CDBG 2013 600 CDBG 2014 550 Multi‐Year Goal:2,650 2,013 76% SL‐1 Individuals served LMCSL‐1 LAF (Legal Assistance Foundation of Chicago) ‐‐ Free legal assistance for low/moderate income individuals and seniors in civil cases Individuals served LMC Moran Center for Youth Advocacy ‐‐ Legal Assistance in criminal matters and social services for low/moderate income youth Girl Scouts‐Healthy Living Initiative ‐‐ Life skills and self‐esteem building programs for low/moderate income girls Individuals served LMC Availability/Accessibility of Suitable Living Environment (SL‐1) SL‐1 SL‐1 Evanston Scholars‐College Readiness program Individuals served LMC SL‐1 North Shore Senior Center ‐‐ Evanston/Skokie Valley Senior Services provides case management for low‐ income seniors, helps them assess needs and access benefits Individuals served LMCMeals At Home ‐‐ Meals delivered to home‐bound seniors and the disabled in Evanston SL‐1 Individuals served LMC SL‐1 SYEP/Young Adult Certificate of Rehab ‐‐ summer jobs,employment training and Certificate of Rehabilitation for low/moderate income 14‐25 year olds YWCA Domestic Violence Services ‐‐ Housing, counseling, case management and legal advocacy for victims of domestic violence SL‐1 Individuals served LMC Individuals served LMC SL‐1 Open Studio Project‐Art & Action ‐‐ after‐school program using art and writing for self expression and anger management Individuals served LMC City of Evanston 2014 Action Plan - DRAFT for Public Comment558 of 575 TABLE 3A - 2014 ACTIVITIES 2010 2011 2012 CDBG 2013 60 0% 2014 30 Multi‐Year Goal:90 0 0% ESG 2010 400 855 214% ESG 2011 400 826 207% ESG 2012 400 604 151% ESG 2013 400 ESG 2014 350 Multi‐Year Goal:1,950 2,285 117% CDBG 2010 20 23 115% CDBG 2011 0 4 CDBG 2012 0 5 CDBG 2013 15 CDBG 2014 2 Multi‐Year Goal:37 32 86% 2010 2011 CDBG 2012 1 1 100% CDBG 2013 1 0% CDBG 2014 1 310% 2010 2011 CDBG 2012 1 1 0% CDBG 2013 1 CDBG 2014 1 310% CDBG 2010 1 1 100% 2011 CDBG 2012 3 2 67% CDBG 2013 2 CDBG 2014 2 Multi‐Year Goal:8 3 38% CDBG 2010 300 1,313 438% CDBG 2011 500 1,290 0% CDBG 2012 500 0 0% CDBG 2013 500 CDBG 2014 500 Multi‐Year Goal:2,300 2,603 113% 2010 2011 2012 2013 CDBG 2014 70 0% Multi‐Year Goal:70 0 0% 2010 2011 2012 CDBG 2013 3,400 0% CDBG 2014 3,400 0 0% Sustainability of Suitable Living Environment (SL‐3) Affordability of Suitable Living Environment (SL‐2) Multi‐Year Goal: SL‐1 SL‐3 Penny Park Renovations ‐‐ The design and engineering phase of a multi‐year project to renovate Penny Park, located in census tract 8096 Individuals benefiting LMA Multi‐Year Goal: YWCA Evanston/Northshore DV shelter ‐ Exterior repairs (2012) Electrical improvements (2013) Electrical Improvements (2014) Facilities improved LMC Emergency Solutions Grant Program ‐‐ operational support for shelters and outreach/essential services for homeless individuals Alley Special Assessment Assistance ‐‐ Program pays the special assessment for alley improvements for low/moderate income households SL‐3 SL‐3 Facilities improved LMA Households assisted LMH Facilities improved LMC Infant Welfare Society of Evanston ‐‐ rehabilitation of the Baby Toddler Nursery SL‐2 Individuals served LMC SL‐1 Future Focus Teen Program ‐‐ Family Focus after‐school program for teens who are not involved in extracurricular activities at ETHS Individuals served LMC SNAP Lighting Project ‐‐ improved streetlighting in the west or south NRSA neighborhood Individuals served LMA SL‐3 Alley Paving ‐‐ Improvements to alleys in low/moderate income neighborhoods SL‐1 Youth Organizations Umbrella ‐‐ rehab/repair of Nichols Youth Center Facilities improved LMC Multi‐Year Goal: SL‐3 City of Evanston 2014 Action Plan - DRAFT for Public Comment559 of 575 TABLE 3A - 2014 ACTIVITIES 2010 2011 2012 CDBG 2013 1,500 0% CDBG 2014 1,500 0% 3,000 0 0% 2010 2011 2012 CDBG 2013 1 0% CDBG 2014 1 0% 200% 2010 2011 2012 CDBG 2013 1 0% CDBG 2014 100% CDBG 2010 24,000 24,632 103% CDBG 2011 24,000 24,632 103% CDBG 2012 24,000 24,632 103% CDBG 2013 24,000 CDBG 2014 24,000 Multi‐Year Goal:120,000 73,896 62% SL‐3 2010 2011 2012 2013 CDBG 2014 75 0% Multi‐Year Goal:75 0 0% CDBG 2010 75 62 83% CDBG 2011 80 85 0% CDBG 2012 90 84 0% 2013 CDBG 2014 70 Multi‐Year Goal:315 231 73% CDBG 2010 600 615 103% CDBG 2011 600 506 84% CDBG 2012 600 472 79% CDBG 2013 600 CDBG 2014 500 Multi‐Year Goal:2,900 1,593 55% 2010 2011 2012 CDBG 2013 55 0% CDBG 2014 55 0% 110 0 0% Individuals served LMC Multi‐Year Goal: SL‐3 Weissbourd‐Holmes Center ‐‐ Repairs to heating system and installation of energy efficient lighting, new flooring, intercom system, etc. Facilities improved LMA Multi‐Year Goal: SL‐3 PEER Services rehab ‐‐ energy efficient windows Installation, replacing single‐ pane windows with energy‐efficient, dual‐pane windows. Facilities improved LMC Multi‐Year Goal: SL‐3 Graffiti Removal Program ‐‐ Elimination of graffiti from public property including signs and streetlights in the CDBG Target Area Multi‐Year Goal: Availability/Accessibility of Economic Opportunity (EO‐1) Individuals served LMCEO‐1 EO‐1 Youth Job Center ‐‐ employment training and services for low‐income individuals between 18 and 25 years of age Individuals served LMC EO‐1 Housing Options I‐WORK ‐‐ job training and placement program for persons with mental illness to develop self sufficiency and economic independence. Interfaith Action Council ‐‐ job counseling program for residents of Hilda's Place, transitional housing. CJE Senior Life ‐‐ parking lot improvements at Howard Street facility that houses Senior Day Programs and Transportation Program to improve accessibility and safety Individuals benefiting LMC Area benefit ‐ individuals benefiting LMA SL‐3 Block Curb & Sidewalk and ADA Ramps ‐‐ This program replaces broken sidewalk and curb sections and installs ADA curb ramps to improve safety and walkability iFn Evanston neighborhoods Individuals benefiting LMA City of Evanston 2014 Action Plan - DRAFT for Public Comment560 of 575 TABLE 3A - 2014 ACTIVITIES 2010 2011 CDBG 2012 2 2 100% CDBG 2013 2 0% CDBG 2014 2 0% 6 2 100% CDBG 2010 CDBG 2011 CDBG 2012 CDBG 2013 CDBG 2014 Multi‐Year Goal: ESG 2010 ESG 2011 ESG 2012 ESG 2013 ESG 2014 Multi‐Year Goal: HOME 2010 HOME 2011 HOME 2012 HOME 2013 HOME 2014 Multi‐Year Goal: EO‐1 CDBG Economic Development Fund ‐‐ grant and loans to for‐profit businesses that generate jobs or provide needed goods & services to LMI neighborhoods, support LMI micro‐enterprises or improve commercial facades in LMI neighborhoods Projects funded LMJ, LMCMC, LMA Multi‐Year Goal: O HOME Administration ‐‐ management of all HOME projects Other O Other (O‐1) ESG Administration ‐‐ management and administration of all ESG programs Other O CDBG Administration ‐‐ management of the CDBG program, including planning, monitoring, reporting and support to subrecipients, and neighborhood planning functions Other City of Evanston 2014 Action Plan - DRAFT for Public Comment561 of 575 City of Evanston 2014 One-Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code 2014 CDBG 2014 HOME 2014 ESG 2014 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimated Start Date End Date Priority NeedHandyman Program RehabilitationMinor home repairs that do not require a licensed tradesperson for low/moderate senior homeownersDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 12,000 $ - $ - $ 35,000 570.202 LMH housing units 120 1/1/2014 12/31/2014 HHousing Rehab Administration RehabilitationAdministration of housing rehab programs for low/moderate income households, self-help paint program and emergency rehab; staff also handles garage demo & dangerous tree removalDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14H $ 170,000 $ - $ - $ 170,000 570.202 LMH NAreported in Single- and multi-family rehab1/1/2014 12/31/2014 HSingle-Family Rehab RehabilitationRehab of low/moderate income owner occupied properties. Funded with low- or no-interest loans from the City's Revolving Loan Fund and entitlement allocated in prior years Decent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 38,200 $ - $ - $ 38,200 570.202 LMH housing units 12 1/1/2014 12/31/2014 HMulti-Family Rehab RehabilitationRehab of multi-family rental properties leased to low/moderate income households. Funded with low-interest loans from the City's Revolving Loan Fund and entitlement allocated in prior years.Decent housingAvailability/ accessibilityCitywide & NRSAsTBD 14B $ 30,000 $ - $ - $ 30,000 570.202 LMH housing units 5 1/1/2014 12/31/2014 HSelf-Help Paint Program RehabilitationPaint and supplies to enable LMI homeowners to make improvements to their homesDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A $ 1,800 $ - $ - $ 1,800 570.202 LMH housing units 4 1/1/2014 12/31/2014 HEssential Repairs Program RehabilitationEssential Repairs Program - limited to owner occupied SF homes with LMI HHs to address life safety issues onlyDecent housingAvailability/ accessibilityCitywide & NRSAsTBD 14A prior year funding $ - $ - $ - 570.202 LMH housing units 2 1/1/2014 12/31/2014 HESG Rapid Re-housingRental subsidies & servicesRental subsidies and case management services for homeless households with incomes < 30% AMIDecent housingAvailability/ accessibilityCitywide TBD 05S $ - $ - $ 26,000 $ 26,000 91.105 LMHhouseholds assisted5 1/1/2014 12/31/2014 HHomesharing Program Public Services Matches homeowners with an extra room with individuals seeking affordable housingDecent housing Affordability Citywide TBD 5 $ 11,000 $ - $ - $ 11,000 570.201(e) LMC people26 1/1/2014 12/31/2014 HHOME TBRAHousing AssistanceRental subsidies to income-eligible households in order to achieve housing stabilityDecent housing Affordability Citywide TBD 05S $ - prior year funding $ - $ - 92.209 LMHhouseholds assisted10 1/1/2014 12/31/2014 HHOME Rentals Acq, rehab, new constructFunds for acquisition, construction or rehab of affordable rental housingDecent housing Affordability Citywide TBD 14B $ - $ 202,500 $ - $ 202,500 92.205, 92.209LMH housing units 12 1/1/2014 12/31/2014 HESG Homeless PreventionRental subsidies & servicesRental subsidies and case management services for income eligible households at high risk of becoming homelessDecent housing Affordability Citywide TBD 05S $ - $ - $ 19,760 $ 19,760 91.105 LMHhouseholds assisted3 1/1/2014 12/31/2014 HTarget Area Housing Code Compliance Code ComplianceInspection of rental units and area surveys in the CDBG Target Area for code violationsDecent housingAvailability/ accessibilityCDBG Target AreaTBD 15 $ 340,000 $ - $ - $ 340,000 570.202 (c) LMAhousing units inspected3,000 1/1/2014 12/31/2014 HNeighborhood Security ProgramRehab limited to security featuresFunding for installation of security improvements to income-eligible housing units using funds allocated in prior yearsDecent housing SustainabilityCDBG Target AreaTBD 14A, 14B prior year funding $ - $ - $ - 570.202 LMHhousing units improved6 1/1/2014 12/31/2014 HPatricia Lloyd Townhomes RehabilitationRehab work to correct ventilation problems that allow a build up of moisture and other repairs. The townhomes house adults with developmental disabilitiesDecent housing Sustainability1823-31 Brummel St, EvanstonTBD 14B prior year funding $ - $ - $ - 570.202 LMHhousing units improved5 1/1/2014 12/31/2014 HMcGaw YMCA Residence CamerasRehabilitationInstallation of cameras in common areas and hallways for safety and security of the 172 residentsDecent housing Sustainability1000 Grove St, EvanstonTBD 3 $ 15,000 $ - $ - $ 15,000 570.201(c) LMC people 200 6/1/2014 12/31/2014 HMoran Center for Youth AdvocacyPublic Services Legal Assistance in criminal matters and social services for low/moderate income youth and their familiesSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 28,000 $ - $ - $ 28,000 570.201(e) LMC people 120 1/1/2014 12/31/2014 HGirl Scouts of Chicago/NW Ind Public Services Healthy Living Initiative out-of-school time program for girls that focuses on developing self esteem and sound decision making skillsSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 4,300 $ - $ - $ 4,300 570.201(e) LMC people 75 1/1/2014 12/31/2014 HLAF (formerly Legal Assistance Foundation)Public Services Free legal assistance for low/moderate income individuals, primarily seniors, in civil casesSuitable living environmentAvailability/ accessibilityCitywide TBD 05C $ 6,000 $ - $ - $ 6,000 570.201(e) LMC people300 1/1/2014 12/31/2014 HMeals At HomePublic Services Meals delivered to home-bound seniors and the disabled in EvanstonSuitable living environmentAvailability/ accessibilityCitywide TBD 05A $ 14,000 $ - $ - $ 14,000 570.201(e) LMC people75 1/1/2014 12/31/2014 HNorth Shore Senior Center Public Services Case management services for low-income seniorsto assess needs and access benefitsSuitable living environmentAvailability/ accessibilityCitywide TBD 05A $ 15,000 $ - $ - $ 15,000 570.201(e) LMC people1,200 1/1/2014 12/31/2014 H2014 Action Plan Table 3C-DRAFT562 of 575 City of Evanston 2014 One-Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code 2014 CDBG 2014 HOME 2014 ESG 2014 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimated Start Date End Date Priority NeedOpen Studio Project Public Services Art and Action -- After school program that uses art and writing for self expression & anger management Suitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 4,000 $ - $ - $ 4,000 570.201(e) LMC people35 1/1/2014 12/31/2014 HSYEP/Young Adult Certificate of RehabPublic Services Summer jobs, employment training and certificates of rehabilitation for low/moderate income 14-25 year oldsSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 30,000 $ - $ - $ 30,000 570.201(e) LMC people120 1/1/2014 12/31/2014 HEvanston ScholarsPublic Services College readiness program for LMI high school students, including test prep, application helpSuitable living environmentAvailability/ accessibilityCitywide TBD 05D $ 4,300 $ - $ - $ 4,300 570.201(e) LMC people75 1/1/2014 12/31/2014 HYWCA Domestic Violence Services Public Services Housing, counseling, case management and legal advocacy for victims of domestic violenceSuitable living environmentAvailability/ accessibilityCitywide TBD 05G $ 20,500 $ - $ - $ 20,500 570.201(e) LMC people550 1/1/2014 12/31/2014 HFamily FocusPublic Services Future Focus after-school programming for teens.Suitable living environmentAvailability/ accessibilityWest NRSA TBD 05D $ 20,000 $ - $ - $ 20,000 570.201(e) LMC people30 1/1/2014 12/31/2014 HEmergency Solutions Grant Program Homeless ServicesOperational support for shelters and outreach/essential services for the homelessSuitable living environmentAvailability/ accessibilityCitywide TBD $ - $ - $ 45,240 $ 45,240 91.105 LMC people350 1/1/2014 12/31/2014 HAlley Special Assessment Assistance Public FacilitiesProgram pays the special assessment for alley improvements for low/moderate income householdsSuitable living environmentAffordability Citywide TBD 03K $ 5,000 $ - $ - $ 5,000 570.201(c) LMH households2 1/1/2014 12/31/2014 HYWCA Evanston/North Shore Public Facilities Electrical systems upgrades.Suitable living environmentSustainability Confidential TBD 3 $ 25,000 $ - $ - $ 25,000 570.201(c) LMC facilities improved 1 6/1/2014 12/31/2014 HYOU Nichols Youth Center rehab Public Facilities Phase 2 of the rehab of Nichols Youth CenterSuitable living environmentSustainability1027 Sherman Ave TBD 03D $ 25,000 $ - $ - $ 25,000 570.201(c) LMC facilities improved 1 6/1/2014 12/31/2014 MAlley Paving Public FacilitiesPaving and drainage of alleys in south and west EvanstonSuitable living environmentSustainability West NRSA TBD 03K $ 200,000 $ - $ - $ 200,000 570.201(c) LMA facilities improved 2 4/1/2014 12/31/2014 HSNAP Lighting Project Public FacilitiesNew streetlighting in a west or south NRSA neighborhoodSuitable living environmentSustainabilityWest or South NRSATBD 03K $ 25,000 $ - $ - $ 25,000 570.201(c) LMA people benefitting 500 4/1/2014 12/31/2014 HInfant Welfare Society of Evanston-Baby Toddler Nursery RehabPublic FacilitiesRenovation and refurbishment of the Baby Toddler Nursery that provides full day care for children 6 months - 5 years from LMI familiesSuitable living environmentSustainability2200 Main St, EvanstonTBD 03M $ 20,000 $ - $ - $ 20,000 570.201(c) LMC people benefiting 70 6/1/2014 12/31/2014 HPenny Park Renovations Public FacilitiesDesign and engineering phase of a multi-year project to renovate Penny Park, located in census tract 8096Suitable living environmentSustainabilityLake St & Ashland AveTBD 03F $ 20,000 $ - $ - $ 20,000 570.201(c) LMA facilities improved 1 1/1/2014 12/31/2014 HBlock Curb Sidewalk & ADA RampsPublic FacilitiesReplacement of broken sidewalk and curbing in neighborhoods that are primarily low/moderate income, and installation of ADA curb ramsp as needed.Suitable living environmentSustainability NRSAs TBD 03K $ 50,000 $ - $ - $ 50,000 570.201(c) LMA people benefitting 1,500 4/1/2014 12/31/2014 HWeissbourd-Holmes Family Focus CenterPublic FacilitiesRepairs to heating system and installation of energy efficient lighting, new flooring, intercom system, etc.Suitable living environmentSustainability West NRSA TBD 03E $ 25,000 $ - $ - $ 25,000 570.201(c) LMA facilities improved 1 6/1/2014 12/31/2014 HPEER ServicesPublic FacilitiesInstallation of new double pane insulated windows for energy efficiency and to reduce operating costsSuitable living environmentSustainability 906 Davis Street TBD 03P $ 10,000 $ - $ - $ 10,000 570.201(c) LMC facilities improved 1 6/1/2014 12/31/2014 MGraffiti Removal Program Public Services Elimination of graffiti from public property including signs and streetlights in the CDBG Target AreaSuitable living environmentSustainabilityCDBG Target AreaTBD 5 $ 31,000 $ - $ - $ 31,000 570.201(c) LMA people benefitting 24,000 1/1/2014 12/31/2014 HCJE Senior Life Parking Lot ImprovementsPublic FacilitiesResurfacing of their Howard Street parking lot that houses Senior Day Services & Transportation Services to improve accessibility and safetySuitable living environmentSustainability1015 W Howard St, EvanstonTBD 3 $ 7,500 $ - $ - $ 7,500 570.201(c) LMC people benefiting 75 6/1/2014 12/31/2014 MInterfaith Action of Evanston Public Services Job counseling program for residents of Hilda's Place, transitional housing & Entry PointEconomic Opportunity Availability/ accessibilityCitywide TBD 05H $ 2,400 $ - $ - $ 2,400 570.201(e) LMC people 70 1/1/2014 12/31/2014 HYouth Job Center Public Services Employment training and services for low-income individuals between 18 and 25 years.Economic Opportunity Availability/ accessibilityCitywide TBD 05H $ 25,000 $ - $ - $ 25,000 570.201(e) LMC people500 1/1/2014 12/31/2014 HHousing Options I-WORK Public Services Job training and placement services fo rpersons with mental illnessEconomic Opportunity Availability/ accessibilityCitywide TBD 05H $ 20,000 $ - $ - $ 20,000 570.201(e) LMC people benefitting 55 1/1/2014 12/31/2014 HCDBG Economic Development FundEconomic DevelopmentFunds for grants and loans to businesses to generate jobs and provide needed goods & services; may also fund technical assistance to businessesEconomic Opportunity Availability/ accessibilityNRSAs TBD18A, 18B, 18C $ 44,288 $ - $ - $ 44,288 570.201(e)LMJ, LMCMC, LMAjobs created, LMI micro-enterprises assisted2 1/1/2014 12/31/2014 HCDBG Administration Administration Management of the CDBG program, including planning, monitoring, reporting and support to subrecipients, and neighborhood planning functionsOtherTBD 21A $ 300,000 $ - $ - $ 300,000 NA NA- 1/1/2014 12/31/20142014 Action Plan Table 3C-DRAFT563 of 575 City of Evanston 2014 One-Year Action Plan GoalsProjectActivityDescriptionObjective CategoryOutcome CategoryLocation/ Target Area Project IDHUD Matrix Code 2014 CDBG 2014 HOME 2014 ESG 2014 Funding CitationCDBG National ObjectivePerformance IndicatorAnnual Units-estimated Start Date End Date Priority NeedESG Administration & HMIS Administration Management and administration of all ESG programs and HMIS systemOther TBD 21A $ - $ - $ 13,000 $ 13,000 575.108 NA - 1/1/2014 12/31/2014HOME Administration Administration Management of all HOME projectsOtherTBD 21A $ - $ 22,500 $ - $ 22,500 92.207NA- 1/1/2014 12/31/20142014 Action Plan Table 3C-DRAFT564 of 575 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActualfacilities11200%MOfacilities1111100%MY C03 Public Facilities and Improvements (General) 570.201(c)facilities11204#DIV/0!H Y C03A Senior Centers 570.201(c)facilities000%LN03B Handicapped Centers 570.201(c)facilities000%LN03C Homeless Facilities (not operating costs) 570.201(c)facilities11 113133%H Y E, C03D Youth Centers 570.201(c)facilities1010%LN03E Neighborhood Facilities 570.201(c)facilities1 3 11115360%MY C03F Parks, Recreational Facilities 570.201(c)facilities11 2 1115240%H Y C03G Parking Facilities 570.201©facilities11200%M Y C-R03H Solid Waste Disposal Improvements 570.201(c)facilities000%LN03I Flood Drain Improvements 570.201(c)facilities000%LN03J Water/Sewer Improvements 570.201(c)facilities000%LN03K Street Improvements 570.201(c)projects1312222 177100%H Y C03L Sidewalks 570.201(c)projects2124202 210 550%HY C03M Child Care Centers 570.201(c)facilities1110111 15240%HY C03N Tree Planting 570.201(c)facilities1211 133100%MN03O Fire Stations/Equipment 570.201(c)facilities000%LN03P Health Facilities 570.201(c)facilities000%LN03Q Abused and Neglected Children Facilities 570.201(c)facilities000%LN03R Asbestos Removal 570.201(c)facilities000%LN03S Facilities for AIDS Patients (not operating costs) 570.201(c)facilities000%LN03T Operating Costs of Homeless/AIDS Patients Programsprograms2424343 313 1292%M Y E, Chousing units 111 1 115120%M Y O, Cbusinesses111300%H Y O, C05 Public Services (General) 570.201(e)people 20,000 52,384 20,000 28,371 20,000 24,758 20,000 20,000100,000 105,513106%MY C05A Senior Services 570.201(e)people350 2,046 350 1,844 350 1,871 350 350 1,750 5,761329%HY C05B Handicapped Services 570.201(e)people50 50 2 50 50 50 250 21%HY O05C Legal Services 570.201(E)people500 428 500 354 500 161 500 500 2,500 94338%HY C05D Youth Services 570.201(e)people550 816 550 507 550 652 550 550 2,750 1,97572%HY C05E Transportation Services 570.201(e)people20 20 20 20 20 100 00%H Y C, O05F Substance Abuse Services 570.201(e)people 000%MN05G Battered and Abused Spouses 570.201(e)people650 691 650 601 650 721 650 650 3,250 2,01362%HY C05H Employment Training 570.201(e)people700 684 700 603 700 556 700 700 3,500 1,84353%HY C05I Crime Awareness 570.201(e)people 000%MN05J Fair Housing Activities (if CDBG, then subject to 570.201(e)people 000%MY O05K Tenant/Landlord Counseling 570.201(e)people 000%MY O05L Child Care Services 570.201(e)people20 20 20 20 20 100 00%HY O05M Health Services 570.201(e)people75 75 75 75 75 375 00%L Y O, C05N Abused and Neglected Children 570.201(e)people4 4 4 4 4 20 00%MY E05O Mental Health Services 570.201(e)people 000%MY O05P Screening for Lead-Based Paint/Lead Hazards Poison 570.201(e)people 000%MY O05Q Subsistence Payments 570.204people 000%L05R Homeownership Assistance (not direct) 570.204households 50 50 50 50 50 250 00%M H, C05S Rental Housing Subsidies (if HOME, not part of 5% 570.204households 000%HH 05T Security Deposits (if HOME, not part of 5% Admin chouseholds 000%HOPlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1-2010/11 Year 2-2011Priority Need: H, M, L02 Disposition 570.201(b)Public Facilities and Improvements04 Clearance and Demolition 570.201(d)% of Goal01 Acquisition of Real Property 570.201(a)Year 3-2012 Year 4-2013 Year 5-2014 Cumulative04A Clean-up of Contaminated Sites 570.201(d)Public ServicesHousing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated PlanWith Accomplishments through December 2012565 of 575 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActualPlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1-2010/11 Year 2-2011Priority Need: H, M, L% of GoalYear 3-2012 Year 4-2013 Year 5-2014 Cumulativepeople 000%businesses 000%Lhouseholds 000%Lpeople 000%Lbusinesses 000%Lhousing units 000%HHhouseholds 000%H H, O14A Rehab; Single-Unit Residential 570.202housing units 170 175 170 144 175 62 175175 865 38144%HC14B Rehab; Multi-Unit Residential 570.202housing units 20 4 20 29 20 2 20 20 100 3535%HC14C Public Housing Modernization 570.202housing units 000%MO14D Rehab; Other Publicly-Owned Residential Buildings 570.202housing units 000%MO14E Rehab; Publicly or Privately-Owned Commercial/Indu 570.202businesses 1 01#DIV/0!H C, O14F Energy Efficiency Improvements 570.202housing units 000%HO14G Acquisition - for Rehabilitation 570.202housing units 000%HH14H Rehabilitation Administration 570.202NA 000%HC14I Lead-Based/Lead Hazard Test/Abate 570.202housing units 000%HOhousing units 3,000 4,669 3,000 4,278 3,000 3,138 3,000 3,000 15,000 12,08581%HChousing units 000%LObusinesses 000%LO17A CI Land Acquisition/Disposition 570.203(a)businesses 000%L17B CI Infrastructure Development 570.203(a)businesses 000%MO 17C CI Building Acquisition, Construction, Rehabilitat 570.203(a)businesses 000%MO 17D Other Commercial/Industrial Improvements 570.203(a)businesses 000%MO 18A ED Direct Financial Assistance to For-Profits 570.203(b)businesses 3 5 5 1 5 5 23 14%M O, C18B ED Technical Assistance 570.203(b)businesses 10 10 10 10 10 50 00%H O, C18C Micro-Enterprise Assistancebusinesses 15 8 15 3 15 1 15 15 75 1216%HC19A HOME Admin/Planning Costs of PJ (not part of 5% AdNone 000%NA19B HOME CHDO Operating Costs (not part of 5% Admin caNone 000%HH19C CDBG Non-profit Organization Capacity Buildingorganizations 000%MC19E CDBG Operation and Repair of Foreclosed Propertyhousing units 000%M19F Planned Repayment of Section 108 Loan PrincipalNone 000%L19G Unplanned Repayment of Section 108 Loan PrincipalNone 000%LNone 000%HC 21A General Program Administration 570.206None 000%H C, H, E21B Indirect Costs 570.206None 000%L21D Fair Housing Activities (subject to 20% Admin cap) 570.206None 000%M O, C21E Submissions or Applications for Federal Programs 570.206None 000%MC21F HOME Rental Subsidy Payments (subject to 5% cap)None 000%M21G HOME Security Deposits (subject to 5% cap)None 000%LN21H HOME Admin/Planning Costs of PJ (subject to 5% capNone 000%NA21I HOME CHDO Operating Expenses (subject to 5% cap)None 000%HY HNone 000%LAcquisition of existing rental unitshousing units 000%NAProduction of new rental unitshousing units 000%NARehabilitation of existing rental units housing units 16 23 16 6 20 2 20 20 92 3134%HYRLRental assistancehouseholds000%08 Relocation 570.201(i)09 Loss of Rental Income 570.201(j)11 Privately Owned Utilities 570.201(l)06 Interim Assistance 570.201(f)07 Urban Renewal Completion 570.201(h)16A Residential Historic Preservation 570.202(d)16B Non-Residential Historic Preservation 570.202(d)12 Construction of Housing 570.201(m)13 Direct Homeownership Assistance 570.201(n)15 Code Enforcement 570.202(c)BG20 Planning 570.20522 Unprogrammed FundsHousing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated PlanWith Accomplishments through December 2012566 of 575 GoalActualGoalActualGoalActualGoalActualGoalActualGoalActualPlan to Fund? Y/NHousing and Community Development ActivitiesIndicator5-Year QuantitiesFund SourceYear 1-2010/11 Year 2-2011Priority Need: H, M, L% of GoalYear 3-2012 Year 4-2013 Year 5-2014 CumulativeAcquisition of existing owner units housing units000%Production of new owner units housing units000%Rehabilitation of existing owner units housing units 10 11 15 3 12 5 1212 61 1931%HYRLHomeownership assistance households 000%Acquisition of existing rental units housing units 0Production of new rental units housing units 206060 8 22 00%HY HRehabilitation of existing rental units housing units 35 35 20 0 10 18 206 91 3741%HY HRental assistancehouseholds 2 410 16 00%MY HAcquisition of existing owner units housing units 2 0 2 0 4125%MY HProduction of new owner units housing units 4 22 800%MY HRehabilitation of existing owner units housing units 1 010%LNHomeownership assistance households 10 14 10 1 10 3 10 10 50 1836%H Y H, ORental assistancehouseholds19482087HPPrevention assistancehouseholds463825109HPRental units <50% AMIhousing units2925 1144%NSP2Rental units <120% AMIhousing units925 936%NSP2Owner units <120% AMIhousing units1050 1020%NSP2Totals26,272 62,002 26,272 36,761 26,272 29,905 26,275 0 26,275 0131,366 130,714Priorities: H = high; M = medium; L = low; NA = not applicableFunding sources: C = CDBG; H = HOME; E = ESG; O = Other; Revolving Loan = RL; C-R = CDBG-R; HP = HPRP; NSP2 = Neighborhood Stabilization Program 2Note: Housing Rehab numbers reflected in 14A and 14B are small-scale projects through the Handyman, Minor Repair and similar programs. Housing rehab numbers reflected in the CDBG section under Unprogrammed Funds are emergency and substantial rehabs funded through the Revolving LoanHPRPNSP2 CDHOMEHousing and Community Development Needs TableCity of Evanston 2010-2014 Consolidated PlanWith Accomplishments through December 2012567 of 575 NORTH SHORE CHANNELNOR T H S H O R E C H A N N E L L A K E M I C H I G A NCRAWFORD24002400 1500 60019004002500400600900 1200 13001900 2000 20001600 2600 2300 4001003100700 1000 1800 250020013001100600 100 16002200400 2800800 1300 3400100300 1400 27002000 16002500 800 29005001200 1300 2400380037009002600210012007008002200 1900 8005002300 100 2600 200 2100 22003003001200 10002700 2700 1800 180070032001600 1100150030020002001700 2400300025002300 900 2200 2800 1700 1000 3500700 6001500 900500 1100 10003600200 15001700 17001400140029001800260033001400 1100 230019002100 2800 500 2100Legend CDBG Target Area Roadways Main Road Local Street Railroad Water City Boundary 0 0.5 1 1.5 20.25 Miles 1:31,680 1 inch equals 0.5 mile CDBG Target Area Geographic Information System Division 2/3/2004 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. CDBGLetterBW.mxd Map based on US Census 2000 Data 568 of 575 NORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A NJENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST SH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTMcCORMICK BLVDG R E E N B A Y R D THAYER ST PRATT CTGRANT PITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD STCOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST SHERMAN AVEWILDER ST GARRISON AVECAMPUS DRMILBURN PK THELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVELEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYELMWOOD AVESEWARD ST ROSLY N P L GREY AVEFLORENCE AVEHOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVELYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEEMERSON ST BRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEBRI D G E ST CALVIN CIR BROWN AVENORMANDY PL WOODLAND RD ELINOR PL WARREN STLIVINGSTON WASHINGTON ST NATHANIEL PL OAKKEENEY ST SOUTH BLVD HAMILTON ST E A S T R A I L R O A D A V E GREENWOOD ST UNIVERSITY PLREESE AVEBRUMMEL PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PLBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LNBROWNGREYCENTRAL ST RIDGE AVECHANCELLOR ST PAYNE ST WESLEY AVEDODGE AVEHARVARD TER MAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEBROADWAY AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEEUCLIDPARK PL WESLEYCLARK ST LIVINGSTON ST COLFAX TER HARRISON GRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRMILBURN ST LAKESIDE CT CHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE ST LIVINGSTONCHANCELLOR LYONS ST DEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL ST WASHINGTON ST PITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL ORRINGTON AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEFOSTER STSIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STRIDGE AVESHERIDAN RDMONTICELLO PL RICHMOND AVEGRANT ST ASBURY AVEMcDANIEL AVEAUSTIN STASHLAND AVEWESLEY AVEGLENVIEW RD NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEMULFORD ST GREENLEAF ST HILLSIDE RD CLEVELAND ST BROWN AVEHARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST EASTWOOD AVEARTSCIRCLE DR NOYES WOODBINE AVEPRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVETECH DR DARTMOUTH PL37002300 2700 50034002400 300 2000300 2900 100 4001600700 13003000 1100 20008002700 1200 2600 110050060010001200180026002002500 2500150050013002100900 600 1500 500 800200014002001500 800 17001900 38001001100 2800 23002800 2500 26001400 14002900110022001600 700 18003600 2200200 400 600 300900 1001300 12001900 1700 19002100 100 3200900 18002400 26001000 22002200 1400 2500300100060035001700700 1200 400 2700230024002100170070016001800 31002300400 2000 2400 200 9001600 1900800 15002100 100033002800 1300WestEvanston SoutheastEvanston NRSA Main Road Local Street Railroad Water City Boundary 0 0.5 1 1.5 20.25 Miles 1:31,680 1 inch = 0.5 mile Neighborhood Revitalization Strategy Areas 9/23/2009 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. NRSAs.mxd ´ 569 of 575 1 Flax, Sarah From:Thomas, Kathy <KThomas@Wheels.com> Sent:Friday, September 27, 2013 3:45 PM To:cdbg Subject:2013 Action Plan idea-recommendation Most low-income residents do not have private transportation, so a free public bus system similar to what Niles has for it's residents would be a much appreciated service. With a route that goes to the various shopping areas in the city and a voucher/monthly sort of pass for those who qualify as Evanston residents with low income, this would greatly improve the quality of life in Evanston. Low income students could have a 2-hr am/pm time frame tied to school hours to use the program. This would also increase revenue for the business folk in Evanston. A win-win program. Kathy Thomas 1601 Fowler Ave Evanston IL 60201 570 of 575 CITY OF EVANSTON FOR REALLOCATION IN FY2014 YEAR PROJECT/PROGRAM AMOUNT 2009 Neighborhood Initiatives Fund $ 7,000.00 2011 CDBG Administration $ 2,999.48 2011 SNRSA Tree Planting $ 6,361.75 2011 WNRSA Tree Planting $ 4,605.89 2011 WNRSA Block Curb & Sidewalk $ 11,060.10 2011 SNRSA Block Curb & Sidewalk $ 11,942.60 2012 CDBG Administration $ 3,318.18 2012 TIC EBOI $ 5,000.00 $ 52,288.00 Total amount for reallocation to FY 2014 CDBG Program: UNEXPENDED CDBG FUNDS FROM PRIOR YEARS 571 of 575 For City Council meeting of November 11, 2013 Item O3 Resolution 62-R-13: Reallocating Unspent CDBG Funds For Action To: Honorable Mayor and Members of the City Council From: Mark Muenzer, Community Development Director Sarah Flax, Housing & Grants Administrator Mary Ellen Poole, Housing Planner Subject: Resolution 62-R-13, reallocating unspent 2009, 2010 and 2011 CDBG Funds recommended by the Housing & Community Development Act Committee Date: November 5, 2013 Recommended Action: The Housing and Community Development Act Committee recommends approval of 62- R-13 amending the 2009, 2011 and 2012 Community Development Block Grant programs and authorizing the reallocation of $52,288.00 in unexpended funds to the City’s 2014 CDBG program. Funding Source: Funding source is the City’s 2009, 2011 and 2012 Community Development Block Grants; the amount is $52,288.00. Summary: Background Unspent CDBG funds from completed activities funded in prior years have been reallocated in the CDBG planning for the upcoming fiscal year to ensure timely use of funds and to comply with the Citizen Participation Plan contained in the City’s 2010- 2014 Consolidated Plan. Discussion Passage of proposed resolution 62-R-13 will allow City Council to fund the programs and projects for the 2014 fiscal year as recommended by the Housing and Community Development Act Committee in the 2014 One-Year Action Plan. Legislative history The City of Evanston published the 30-day comment period from October 4 through November 4, 2013 and held two public hearings on October 15 and 25, 2013 to hear Memorandum 572 of 575 citizen input on the 2014 One-Year Action Plan that contains the proposed reallocations. The Housing and Community Development Act Committee voted unanimously to recommend approval of that Action Plan to City Council. City Council approval is requested of Resolution 62-R-13 amending the 2009, 2011 and 2012 Community Development Block Grant programs and authorizing the reallocation of $52,288.00 in unexpended funds to the City’s 2014 CDBG program. ------------------------------------------------------------------------------------- Attachment Resolution 62-R-13 Page 2 of 2 573 of 575 10/21/2013 62-R-13 A RESOLUTION Amending the 2009, 2011, and 2012 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended Funds WHEREAS, in a review of completed projects funded by Community Development Block Grant (“CDBG”) programs in prior years, the City has identified fifty- two thousand, two hundred eighty-eight dollars ($52,288.00) in unexpended funds from completed projects for reallocation to other eligible CDBG activities in order to address needs in the year ahead, and to maintain timely use of funds per U.S. Department of Housing and Urban Development (“HUD”) guidelines; and WHEREAS, HUD approved the FY 2009, 2011, and 2012 CDBG program activities as set forth in the City’s application to HUD, filed by the City Manager at the direction of the Evanston City Council, and reallocation of said funds requires amendment of the City’s FY 2009, 2011, and 2012 CDBG application; and WHEREAS, the City of Evanston did publish the thirty (30)-day comment period from October 4, 2013, through November 4, 2013, and the City’s Housing and Community Development Act Committee did hold a public meeting on October 15, 2013, to hear public opinion on said proposed reallocations according to the Citizen Participation Plan in the 2010-2014 Consolidated Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 574 of 575 62-R-13 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City’s FY 2009, 2011, and 2012 application for Community Development Block Grant program activities is hereby amended, and fifty- two thousand, two hundred eighty-eight dollars ($52,288.00) is approved for reallocation to the City’s 2014 CDBG program as follows: PROGRAM YEAR PROJECT AMOUNT 2009 Neighborhood Initiatives Fund $ 7,000.00 2011 CDBG Administration $ 2,999.48 2011 SNRSA Tree Planting $ 6,361.75 2011 WNRSA Tree Planting $ 4,605.89 2011 WNRSA Block Curb & Sidewalk $ 11,060.10 2011 SNRSA Block Curb & Sidewalk $ 11,942.60 2012 CDBG Administration $ 3,318.18 2012 TIC EBOI $ 5,000.00 Total Amount for Reallocation to FY 2014 CDBG Program: $ 52,288.00 SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 575 of 575