HomeMy WebLinkAbout10.26.13
SPECIAL CITY COUNCIL MEETING
Saturday, October 26, 2013
9:00 am
CITY OF EVANSTON, ILLINOIS
Lorraine H. Morton Civic Center
West Parking Lot
2100 Ridge Avenue, Evanston, IL
ORDER OF BUSINESS
I. Roll Call- Begin with Alderman Holmes
II. Bus Tour of Proposed FY2014 Capital Improvement Program Sites
III. Adjournment
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
City of Evanston Capital Improvement Project (CIP) Tour
October 26, 2013
9:00 AM -12:00 PM
1. 9:00 AM Civic Center
2100 Ridge Avenue
2. 9:10 Ecology Center
2024 McCormick Blvd
Description: The existing greenhouse structure at the Ecology
Center is deteriorated and is in danger of failing, bringing up a
variety of safety concerns. It currently does not meet building and
Americans with Disabilities Act (ADA) code requirements. In order
to eliminate safety concerns and provide the Ecology Center with a
usable space to facilitate their programs, the existing greenhouse
needs to be removed in its entirety and a new greenhouse similar in
footprint will need to be constructed.
3. 9:35 Chandler Newberger Center
1028 Central Street
Description: Provide miscellaneous aesthetic improvements to
public areas of the facility ($50,000). Recoat and repair all
damaged, loose, or deteriorated synthetic flooring in the gym (58’ x
110’) and racquetball court (20’ x 40’). As a result of normal wear of
the floor surface, this work needs to be completed approximately
every ten years in order to maintain a safe and quality playing
surface ($50,000). Construct a drainage system to remove storm
water from behind the gym. During rain events, storm water fills a
landscaped area and overflows into the gym. A drainage system
must be installed to eliminate the flooding ($100,000). Perform a
building evaluation and programming assessment of the facility
($100,000).
4. 9:50 Noyes Cultural Arts Center
927 Noyes Street
Description: Integrate a central cooling system, perform interior
improvements, and replace electrical switchgear / service.
5. 10:25 Harley Clarke Mansion
2603 Sheridan Road
Description: This City facility is in need of over $400,000 of
maintenance as well as a use plan and tenant going forward.
Lighthouse Fog Houses
Description: The two Evanston facilities need extensive masonry
as well as interior work. Additionally, the facility needs repairs to
make it ADA compliant for the public as well as City camp
programs.
6. 10:50 Utility Department Reservoir
555 Lincoln Street
Description: The 80-year-old finished water reservoir located across
the street from the Water Treatment Plant was recently found to
have considerable deterioration in the roof slab.
7. 11:15 Church Street Boat Launch
Description: The City ramp needs complete reconstruction as well
as pier and walkway work.
8. 11:25 Fire Station 2
702 Madison Street.
Description: Repair/renovation work needs to be done on both the
first and second floor of the facility.
9. 11:45 Fleetwood Jourdain
Description: The facility need it’s Heating, Ventilation and Air
Conditioning (HVAC) completely replaced.
10. 11:55 PM Intersection of Green Bay Road/Emerson and Ridge Ave.
Description: site visit
11. 12:00 PM Conclude - Civic Center
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17003500260017001800900190090021002300210040038003700Station #5
NorthBranch
Station #3
Chandler-Newberger Water Treatment Plant
Noyes Cultural Arts Center
Civic Center
ServiceCenter
Fleetwood-Jourdain
Ecology Center
Station #1
Library
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3:Chandler NewbergerCenter
1/11:Civic Center2: Ecology Center
8: Fire Station 2
9:Fleetwood Jourdain
5: HarleyClarkeMansion
7: Church StreetBoat Launch
4:Noyes CulturalArts Center
6:UtilityDepartment Reservoir
10: Intersection of Green Bay Rd, Emerson St,and Ridge Ave!CIP Tour Stops
Bus Route
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The City of EvanstonCIP Tour 2013
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10/24/2013CIPTour.mxd
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
1:31,680
1 inch = 0.5 mile
0 0.5 10.25 Mile
Use of building: Nature education oriented camps and
programs, facility rentals, environmental
education programs, garden programs,
and community service programs.
Approximately 125 recreation/
environmental and community programs
are held at the center each year and there
are on average 26,000 visits by individuals
to the center per year.
Original date of building: 1974
Current problem that needs to be solved: Replacement of deteriorating greenhouse
structure.
Current stage of construction and cost to
date:
Proposed update: 2014: replace greenhouse structure with
expanded classroom space
2015: Repair deteriorate and actively
leaking clerestory windows above
classroom
2014 Proposed CIP funding: $100,000
Additional years and funding per year
requested:
2015: $30,000
Capital Tour Fact Sheet: ECOLOGY CENTER
Use of building:
After school programs, fitness/wellness,
youth and adult sports, facility rentals,
educational programs and community
services.
Over 250 recreation and community
programs are held at the center each year
and there are approximately 60,000 visits
by individuals to the center per year.
Original date of building: 1981
Current problem that needs to be solved: Improvements as seen below
Current stage of construction and cost to
date:
Proposed update: 2014: Provide miscellaneous aesthetic
improvements to public areas of the facility
($50,000). Construct a drainage system to
remove storm water from behind the gym.
During rain events, storm water fills a
landscaped area and overflows into the
gym. A drainage system must be installed
to eliminate the flooding ($100,000).
Perform a building evaluation and
programming assessment of the facility
($100,000).
2015: Replace gym lighting and install
contactor for gym light operation in order
to address electrical panel overheating
issues ($20,000). Replace 4 rooftop HVAC
units including a BAS upgrade. The
rooftop units are at the end of their
operational life and 3 units recently
required new heat exchangers.
Components are rusting and exhaustive
repairs are required to keep the units safe
and operational. Updating the BAS will
allow building monitoring through the City's
web ($200,000).
Capital Tour Fact Sheet: CHANDLER
NEWBERGER CENTER
2016: Recoat and repair all damaged,
loose, or deteriorated synthetic flooring in
the gym (58’ x 110’) and racquetball court
(20’ x 40’). As a result of normal wear of
the floor surface, this work needs to be
completed approximately every ten years
in order to maintain a safe and quality
playing surface ($50,000).Install noise
dampers and acoustical materials to
eliminate excessive noise in the gym and
racquetball court. Install building signage
on Central Street to improve the building's
street presence ($100,000).
2014 Proposed CIP funding: $250,000
Additional years and funding per year
requested:
FY 2015: $220,000
FY 2016: $150,000
Use of building: Studios are leased to professional artists
and arts organizations.
There are over 100,000 visits to the Noyes
Cultural Arts Center each year.
Original date of building: 1892 original building
Current problem that needs to be solved: HVAC/Electrical/Interior Improvements
Current stage of construction and cost to
date:
There have been a variety of projects on
the building, including roof.
Proposed update: Improvements as seen below
2014 Proposed CIP funding: N/A
Additional years and funding per year
requested:
2017 - Integrate a central cooling system
($1,100,000), perform interior
improvements ($120,000) and replace
electrical switchgear / service ($300,000).
HVAC work includes replacement of the
unitary ventilating heaters and upgrading
building controls. The heating units are
over 50 years old and failing. A central
HVAC system will be installed to eliminate
these units which are no longer
manufactured and cost prohibitive to
repair. Interior improvements will include
studio floor tile replacements, removal of
old basement wiring, interior painting,
lighting upgrades and hallway floor repairs.
Electrical work will include replacement of
theater switch gear and overall service
upgrades. The electrical panels were last
upgraded circa 1970 and have reached
maximum capacity resulting in breaker
tripping and inability for expansion.
Capital Tour Fact Sheet: NOYES CULTURAL
ARTS CENTER
Use of building: Leased by Evanston Art Center since 1969
Original date of building: 1927
Current problem that needs to be solved: Building Code Deficiencies
Current stage of construction and cost to
date:
Completed Code Analysis and Conditions
Assessment Report in 2012
Proposed update: Correct code compliance deficiencies for
fire, electrical, ventilation, and pluming.
Complete additional site evaluation.
2014 Proposed CIP funding: NA
Additional years and funding per year
requested:
It will be determined based on the end use
of the building
Capital Tour Fact Sheet: HARLEY CLARKE
MANSION
Use of building: Summer camp programs, environmental
activities, learning programs, and school
day trips.
Approximately 3,255 program participants
visit the buildings each year.
Original date of building: 1880
Current problem that needs to be solved: The Lighthouse Foghorn houses are part
of the designated National landmark. They
are priceless and must be conserved.
In order to properly use them, they should
be ADA compliant so that more programs
can be held in these spaces. At the
present time they are threatened by water
infiltration, vandalism, and neglect. If the
proposed repairs are made, the buildings
will be preserved for future generations.
Staff will work with a preservation architect
to restore the roof, walls, and wood frames
to their original exterior conditions; install
new HVAC and security systems; renovate
kitchen, washroom spaces, and building
access paths to meet ADA requirements;
and re-work some of the exterior retaining
walls to prevent envelope deterioration.
Current stage of construction and cost to
date:
Proposed update:
2014 Proposed CIP funding:
Additional years and funding per year
requested:
2015: $900,000
Capital Tour Fact Sheet: LIGHTHOUSE
FOG HOUSES
Use of building: The reservoir is used to:
provide chlorine contact time, which
is part of the treatment process and
regulated by the EPA
maintain consistent pressure in the
treatment plant and the distribution
system to make it easier to match
high lift pump output to the system
demand
provide water storage in the event
that flow in or out of the treatment
plant is disrupted
Original date of building: 1934
Current problem that needs to be solved: The 80-year-old finished water reservoir
located across the street from the Water
Treatment Plant was recently found to
have considerable deterioration in the roof
slab. Two separate engineering studies
recommended repair or replacement as
soon as possible, considering the
structure's age, level of deterioration, and
its critical role in the reliability of
Evanston's water supply. The reservoir is
also undersized for Evanston's current
water demand (existing volume of 5 million
gallons), so staff is exploring the possibility
of adding more storage capacity.
Current stage of construction and cost to
date:
Not yet started
Proposed update: Northwestern University is contracting with
another engineering firm to do additional
study on the condition of the reservoir top
slab.
2014 Proposed CIP funding: $100,000
Additional years and funding per year
requested:
2015: $2,000,000
2016: $18,075,000
2017: $6,025,000
Capital Tour Fact Sheet: UTILITY
DEPARTMENT RESERVOIR
Use of building: Launch facility for watercraft (powered) up
to 23’ in size.
Over 942 + watercraft launches per
season.
Original date of building: Late 1990s
Current problem that needs to be solved: Ramp needs to be extended and piers
should be reconstructed
Current stage of construction and cost to
date:
Proposed update: 2014 - Extend the concrete ramp and
reconstruct two piers at Church Street. A
temporary steel ramp extension which
must be installed annually was constructed
for the ramp in the late 1990s due to low
water levels. The temporary ramp was
expected to serve the facility for one year
only in anticipation of CIP funding to create
a permanent ramp extension. Funding for
a permanent extension has not been
provided to date and the temporary ramp
is still in use. The temporary ramp is
difficult to install and presents a variety of
hazards for both staff and users.
A permanent concrete extension is needed
to ensure ramp function and safety. This
work will also include repair /
reconstruction of two piers which are so
severely deteriorated by age and wave
action that they have become hazardous.
2014 Proposed CIP funding: $530,000
Additional years and funding per year
requested:
Capital Tour Fact Sheet: CHURCH STREET
BOAT LAUNCH
Use of building: One of Evanston’s Fire Stations
Original date of building:
Current problem that needs to be solved: Various remodeling projects
Current stage of construction and cost to
date:
FY 2013 $53,000
Proposed update: 2014 - Remodel the first floor including the
kitchen, dining, watch office, and
recreation room areas.
2015 - Replace the emergency generator
($85,000) which is inadequately sized and
does not supply enough power to operate
key elements of the station such as the
overhead doors during power outages.
Replace overhead doors ($40,000) which
are in poor condition and damaged due to
vehicle impact.
2016 - Remodel the second floor living
quarters including bunk, corridor,
restroom, and training areas.
2017 - Expand the second floor to create
additional training space.
2014 Proposed CIP funding: $360,000
Additional years and funding per year
requested:
FY 2015: $125,000
FY 2016: $275,000
FY 2017: $900,000
Capital Tour Fact Sheet: FIRE STATION #2
Use of building: After-school programs, fitness/wellness,
drop in programs, summer camps, cultural
theme events, arts/specialty classes,
youth/adult sports, community services,
facility rentals.
Over 300 recreation and community
programs are held at the center each year
and there are approximately 55,000 visits
by individuals to the center per year.
Original date of building: 1954
Current problem that needs to be solved: Multiple Improvements as seen below
Current stage of construction and cost to
date:
Proposed update: 2014: Improve entry area, convert second
floor to library, replace weight room
equipment and install windows between
gym and east hallway. Perform building
evaluation and programming assessment
for the facility.
2015: Replace the existing air cooled
condenser, mechanical fan, indoor
evaporator coil and boiler system. Most of
these units were installed in 1992 and are
now deteriorating and at the end of their
useful life. Fleetwood is an emergency
heating / cooling center for the City. As the
building's HVAC system does not contain
redundancies, any failures will require a
building shutdown (partial heating / cooling
is not possible). Thus planned
replacement of this system before a failure
occurs is critical to ensuring uninterrupted
operations. Design work for this project
was completed in 2013. Install an
emergency generator to provide backup
power to the Center's HVAC and lighting
systems.
Capital Tour Fact Sheet: FLEETWOOD
JOURDAIN
2016: Install a new ADA accessible ramp
system from the main entry to the
auditorium. Replace gym lighting. Replace
wood floor in gym. Sanding/refinishing
floor is no longer possible due to the floor's
extensive use and age. Replacement is
required.
2014 Proposed CIP funding: $300,000
Additional years and funding per year
requested:
2015: $950,000
2016: $320,000
Use of building: Gateway to the Downtown and the
Northwestern Campus
Original date of building: NA
Current problem that needs to be solved: Poor Level of Service (LOS) and traffic
flow for all modes of traffic
Current stage of construction and cost to
date:
Planning Stage
Proposed update: Addressing regional traffic concerns via
the study of the multi-legged intersection
and the connecting major corridors. Have
received approval for a grant. Potential for
additional grant(s) for more improvements
in the future.
2014 Proposed CIP funding: $474,000
Additional years and funding per year
requested:
2015: $1,730,000
Capital Tour Fact Sheet:
GREENBAY/RIDGE/EMERSON INTERSECTION