HomeMy WebLinkAbout11.25.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 25, 2013
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Town of Evanston Board Meeting
(II) City Council Roll Call – Begin with Alderman Rainey
(III) Mayor Public Announcements
Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red
and White” Day – November 25, 2013
National Drunk and Drugged Driving (3D) Prevention Month – December 2013
(IV) City Manager Public Announcements
Celebration of Evanston’s 150th Anniversary on December 9, 2013
Reorganization of Department of Parks, Recreation and Community Services
3-1-1 Update
Extension of Final Street Cleaning to December 6, 2013
Holiday Trash Collections
Snow Parking Restrictions
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
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City Council Agenda November 25, 2013 Page 2 of 8
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council meeting October 26, 2013
(M2) Approval of Minutes of the Regular City Council meeting October 28, 2013
(M3) Approval of Minutes of the Regular City Council meeting November 11, 2013
(M3) Approval of Minutes of the Regular City Council meeting November 18, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 11/3/13 $2,606,763.24
(A2) City of Evanston Bills FY2013 11/26/13 $3,239,717.82
For Action
(A3.1) Approval of Contracts for Purchase of Water Treatment Chemicals in
FY 2014 (Bid 13-59)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals for
FY2014: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp
(1901 Butterfield Road, Downers Grove, IL) in the amount of $40,624 to supply
chlorine; 3) Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the
amount of $155,700 to supply HFS acid (fluoride); 4) Polydyne Inc. (One
Chemical Plant Road, Riceboro, GA) in the amount of $21,520 to supply
polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of
$96,320 to supply blended phosphate. The total of these proposed purchases is
$506,494.40. Funding is provided by various accounts in the Water Fund.
For Action
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City Council Agenda November 25, 2013 Page 3 of 8
(A3.2) Approval of Contract with Tank Industry Consultants for North and South
Standpipe Rehabilitation Engineering Services (RFP 13-61)
Staff recommends City Council authorize the City Manager to execute an
agreement for North and South Standpipe Rehabilitation Engineering Services
(RFP 13-61) with Tank Industry Consultants (7740 West New York Street,
Indianapolis, IN) in the not-to-exceed amount of $141,720. Funding is provided
by the Water Fund Account 733092.62140, with a budget of $1,250,000 for FY
2014.
For Action
(A3.3) Approval of Purchase of Hardware and Installation Services from Dell, Inc.
Staff recommends City Council approve the sole source purchase of server and
storage hardware, Wyse desktop terminals, with licensing and related installation
services from Dell, Inc., (One Dell Way, Round Rock, TX) in the amount of
$134,708.29 to implement a virtual desktop environment and replace 100
desktop computers throughout the City. Funding is provided by IT Personal
Computer Equipment Account 1932.65555 with a FY2013 budget of $284,200,
and a current balance of $155,593.
For Action
(A3.4) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2014
Staff recommends approval to purchase the outlined policies at a total cost of
$544,942. The policies will renew all insurance coverage for the City for Fiscal
Year 2014. All coverage exclusive of Worker’s Compensation is budgeted at
$470,000. Worker’s Compensation is budgeted at $114,400 for FY2014 budget
total of $584,400. Funding is provided by the Insurance Fund, Accounts
7800.62615 and 7800.66044.
For Action
(A4) Resolution 67-R-13, Authorizing the City Manager to Sign a Notification and
Conditions of Grant Award to Fund the Long-Term Care Ombudsman
Program
Staff recommends City Council approval of Resolution 67-R-13 authorizing the
City Manager to sign notification of grant awards to fund and operate the Long
Term Care Ombudsman Program for the City of Evanston. The overall budgeted
expenses for the 2014 program are $115,278, of which $27,339 will be
reimbursed by the AgeOptions grant award.
For Action
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City Council Agenda November 25, 2013 Page 4 of 8
(A5) Resolution 66-R-13, Phase II Engineering Agreements for the Dempster
Street Traffic Signal Modernization and Coordination Project
Staff recommends approval of Resolution 66-R-13 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and the Preliminary Engineering Services Agreement with
Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the
amount of $68,122.37 for the Dempster Street traffic signal modernization and
coordination project. Funding will be provided by the CIP Fund Account 415941.
For Action
(A6) Resolution 65-R-13, Local Agency Agreement with the Illinois Department
of Transportation for Construction of the Safe Routes to School Project
Staff recommends approval of Resolution 65-R-13 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) for the Safe Routes to School sidewalk curb extension and
sidewalk slab replacement project. Funding is provided by a grant from the
Federal-aid Safe Routes to School Program in the amount of $249,862.
For Action
(A7) Resolution 70-R-13, Approving the Fiscal Year 2014 Budget of the City of
Evanston
Staff recommends approval of Resolution 70-R-13 adopting the FY 2014 Budget
of the City of Evanston in the amount of $254,627,610.
For Action
(A8) Ordinance 130-O-13, Amending the Evanston City Code Relating to the City
Waterworks System “Charges, Rates, Fees and Penalties”
Staff recommends City Council approval of Ordinance 130-O-13 amending the
Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System.
Staff is recommending a ten percent (10%) water rate increase.
For Introduction
(A9) Ordinance 133-O-13, Amending the Evanston City Code Relating to the
Sanitation Service Charge for 95-Gallon Containers
Staff recommends City Council adoption of Ordinance 133-O-13 amending Title
8, Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase
the sanitation service charge to $17.95 per month for a 95 gallon cart.
For Introduction
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City Council Agenda November 25, 2013 Page 5 of 8
(A10) Ordinance 131-O-13, One-Way East Traffic During Orrington School Drop-
Off and Pick-Up Hours on Monticello Place between Orrington Avenue and
First Alley West
Staff recommends the adoption of the proposed ordinance 131-O-13 by which
the City Council would amend Section 10-11-4, Schedule IV (A) of the City Code
to establish one-way east traffic on Monticello Place between Orrington Avenue
and the first alley west adjacent to Orrington Elementary School during drop-off
and pick-up hours. Funding for signs is provided by the Traffic Control Supplies
Account 2670.65115.
For Introduction
(A11) Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends approval of Ordinance 132-O-13 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for construction of the 48” Diameter Intake
Improvements Project. This ordinance authorizes the City to borrow up to
$2,300,000. Debt service will be paid from the Water Fund.
For Introduction
(A12) Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees
and Costs for the Collection of Unpaid Fines
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2-
(A) to specifically provide for the imposition of costs and attorney’s fees incurred
in the course of collecting parking fines left unpaid for more than 35 days. This
ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
(A13) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In
Grape Company LLC, 828 Davis Street
Staff recommends City Council adoption of Ordinance 124-O-13, which amends
Subsection 3-4-6-(M) of the City Code to increase the number of authorized
Class M liquor licenses to one (1), and thereby permit issuance of a liquor license
to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5,
Evanston, IL 60201. This ordinance was introduced at the November 11, 2013
City Council meeting.
For Action
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City Council Agenda November 25, 2013 Page 6 of 8
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Resolution 64-R-13, Extending Time for the Applicant to Obtain a Building
Permit to Construct Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would
amend the previously approved planned development for 708 Church Street
(attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if
adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to
provide for an extension of the time provided for the Applicant to obtain a building
permit to construct the planned development. The Applicant requests a three-
year extension of the time period provided in the Ordinance from December 31,
2013 to December 31, 2016. This resolution was held at the Planning &
Development Committee meeting on November 11, 2013.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for 1801-1805 Dempster Street
The Economic Development Committee and staff recommend approval of
financial assistance for a façade improvement project for the mixed-use building
located at 1801-1805 Dempster Street on a 50/50 cost sharing basis in an
amount not to exceed $15,185. Funding is provided by the Economic
Development Fund’s Business District Improvement Fund Account 5300.65522.
For Action
(O2) Resolution 51-R-13, Endorsing the Application of Autobarn Motors, Ltd. for
7b Status Designation for Commercial Development of the Property
Located at 222 Hartrey Avenue
The Economic Development Committee and staff recommend the approval of
Resolution 51-R-13 “Endorsing the Application of Autobarn Motors, Ltd. to the
Cook County Assessor for 7b Status Designation for Commercial Development
of the Vacant Property Located at 222 Hartrey Avenue, Evanston, Illinois.” A
resolution from the City of Evanston in support of Autobarn Motors Ltd’s
(“Autobarn”) application to the Cook County Assessor is a required supplement
to the Class 7b application.
For Action
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City Council Agenda November 25, 2013 Page 7 of 8
RULES COMMITTEE
(O3) Resolution 68-R-13, Amending City Council Rules Regarding Citizen
Comment
The Rules Committee recommends approval of an addition to Section 6 of the
City Council Rules. The new section 6.7, which speaks to Citizen Participation,
includes a rule on the receipt and acknowledgment of written comments
submitted to the City Council on agenda or non-agenda items.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Age Friendly Task Force Jo-Ann Cromer
Mayor’s Education Task Force Dr. Merrill Irving, Associate Vice President
Continuing Education, Training & Workforce Development (Oakton District 535)
Mayor’s Education Task Force Dr. Michael Carr, Assistant Dean for Academic
Affairs (Oakton District 535)
Mayor’s Education Task Force Dr. Pete Bavis, Assistant Superintendent for
Curriculum and Instruction (ETHS District 202)
Mayor’s Education Task Force Ahmadou Drame, Job Coach, (ETHS District 202)
Mayor’s Education Task Force Sacella Smith, Executive Director, Youth Job
Center
Mayor’s Education Task Force Jeff Coney, Economic Development, Northwestern
University
Mayor’s Education Task Force Senator Daniel Biss, State Legislature
Plan Commission Terri Dubin
Plan Commission Colby Lewis
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City Council Agenda November 25, 2013 Page 8 of 8
MEETINGS SCHEDULED THROUGH DECEMBER, 2013
Upcoming Aldermanic Committee Meetings
Mon, Dec 2 7:30 pm Human Services Committee
Mon, Dec 9 6 pm Reception, A&PW, P&D, City Council Meetings
Tues, Dec 17 7:30 pm Housing & Community Development Act Ctte
Wed, Dec 18 6 pm Transportation/Parking Committee
Wed, Dec 18 6:30 pm M/W/EBE Advisory Committee
Wed, Dec 18 7:30 pm Economic Development Committee
Fri, Dec 20 7 am Housing & Homelessness Commission
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
10/24/2013 6:42 PM 8 of 303
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
Lorraine H. Morton Civic Center
West Parking Lot
2100 Ridge Ave., Evanston, IL
Saturday, October 26, 2013
ROLL CALL – PRESENT: Alderman Holmes Alderman Burrus
Alderman Tendam Alderman Fiske
Alderman Grover Alderman Braithwaite
Alderman Rainey Alderman Wynne
ABSENT: Alderman Wilson
PRESIDING: Mayor Elizabeth B. Tisdahl
A bus tour of proposed FY2014 Capital Improvement Program Sites began at 9:10 a.m.
The sites visited were the Ecology Center, Chandler Newberger Center, Noyes Cultural
Arts Center, Harley Clarke Mansion, Lighthouse Fog Houses, the Utility Department
Reservoir, Church Street Boat Launch, Fire Station 2, Fleetwood Jourdain and
the intersection of Green Bay Road / Emerson and Ridge Ave.
Staff members in attendance at each site distributed fact sheets which described the
among other things, the problem(s) to be solved, costs involved and current status of
each project. They also answered questions posed by Council members and/or citizens
in attendance.
The bus returned to the Civic Center at approximately 12:30 p.m.
Respectfully submitted by Elaine Autwell, Deputy City Clerk
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBER
Monday, October 28, 2013
ROLL CALL – PRESENT: Alderman Holmes Alderman Burrus
Alderman Tendam Alderman Fiske
Alderman Grover Alderman Braithwaite
Alderman Rainey Alderman Wilson
ABSENT: Alderman Wynne
A quorum was present.
PRESIDING: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order by Mayor Tisdahl, Monday,
October 28, 2013 at 7:35 pm in Council Chamber.
Alderman Wynne joined the meeting at 8:05 pm.
Mayor Tisdahl opened the meeting with a Public Hearing on the Proposed
Howard/Hartrey Tax Increment Financing District Amendment. She called on the
representative from the City’s consulting firm Kane McKenna & Associates, Mr. Bob
Rychlicki to speak on the City’s conformance to the TIF Act.
Mayor Tisdahl then reported that the Joint Review Board met at 3:00 pm on Thursday,
September 12 in Room 2200 at the Civic Center. The meeting was chaired by the
current Economic Development chair Alderman Rainey, and the Board voted
unanimously to recommend that City Council move forward with the first amendment to
the Howard/Hartrey TIF District. She then asked for any written comments from the
public. None were introduced.
For an overview of the TIF plan, she called upon Johanna Nyden, Economic
Development Division manager for a summary report.
After the report, Mayor Tisdahl opened public comment and discussion on this topic and
seeing that nobody had signed up to speak on this matter and being no further
discussion, she asked for a motion to close the public hearing. Alderman Rainey moved
to close and it was seconded. All were in favor.
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Mayor Public Announcements and Proclamations
Mayor Tisdahl proclaimed November 2013 as Native American Heritage Month in
Evanston and presented the Proclamation to Kathleen McDonald of the Mitchell Museum.
City Manager Public Announcements
City Manager Wally Bobkiewicz read a letter addressed to City Council in their capacity
as the Town Board stating that following his appointment of acting Township Supervisor
due to the resignation of Mr. Gaspard, he will not accept or seek increased
compensation, pension or other benefits during his tenure as acting Township
Supervisor. He also stated that both he and Evonda Thomas-Smith look forward to
working with Township staff. An update on 3-1-1 will be given at a later time.
Communications: City Clerk
Deputy Clerk Autwell read a letter that Betty Ester, an Evanston resident presented to
the Clerk’s office earlier in the day and asked that it be read to Council in her absence.
Alderman Rainey stated she would like to refer to the Rules Committee on the subject of
reading letters out loud from constituents who are absent from the meeting. If that were
allowed, there would be no reason for anyone to attend a meeting and speak from the
podium. She has no problem whatsoever of receiving written comments to be added to
the record but thinks that they should not be read out loud by the City Clerk.
Alderman Grover and Mr. Bobkiewicz said that many of Ms. Ester’s concerns were
addressed in a memorandum on page 642 included in the packet for tonight’s meeting.
Citizen Comment
Junad Rizki spoke on the CIP tour and budget items regarding those sites. In addition he
talked about the water tank on the lake.
Matt Maloney, Thomas Kendall, Jared Yucht, April Bailey, and Kris Dayrit all expressed
their opinions regarding 80-O-13 restricting the use of electronic cigarettes and liquid
nicotine.
Jack Weiss and Mary O. Brugliera both expressed their concerns regarding 2623 Lincoln
Street and the application for appeal to the Preservation Commission’s decision not to
approve a Certificate of Appropriateness.
Bonnie Wilson and Priscilla Giles gave their thoughts regarding 105-O-13 for the
referendum to dissolve the Township.
Debra Evans introduced herself and invited people to her establishment at 623-627-1/2
Howard.
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SPECIAL ORDER OF BUSINESS
(SP1) Appeal to City Council of 2623 Lincoln Street (Landmark) Preservation
Commission Decision – Denial of Certificate of Appropriateness
Staff recommends that the City Council accept David Kimbell’s Application for
Appeal in regard to the Preservation Commission’s decision not to approve a
Certificate of Appropriateness for the replacement of existing steel casement
windows with vinyl casement and double hung windows on the house at 2623
Lincoln Street, an Evanston Landmark.
For Action
Carlos Ruiz, preservation coordinator presented for the Preservation
Commission. After his presentation, Alderman Tendam moved to accept the
appeal and it was seconded. Voice vote to accept the appeal was 8-1. After a
lengthy discussion with comments and questions from aldermen, Mr. David
Kimbell, owner of the property was given the opportunity to present his case.
Alderman Braithwaite moved to grant the appeal and reverse the Preservation
Commission’s decision and it was seconded. Motion passed on voice vote 7-2.
After the vote, Alderman Rainey stated she would like to refer to P&D or A&PW
the issue of identifying landmark properties and to engage the real estate
community to assist us.
(SP2) Fiscal Year 2014 Budget
No formal action will be taken regarding the FY2014 Budget. This is a
continuation of the Council budget discussion begun on October 21, 2013.
Budget documents are available here: http://www.cityofevanston.org/city-budget/
(Budget discussion will take place after consent agenda items and before
Call of the Wards.)
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting October 14, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 10/06/13 $2,687,580.54
(A2) City of Evanston Bills FY2013 10/29/13 $5,087,942.15
For Action
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(A3) Approval of Professional Services Agreement with ESI Consultants, Ltd. for
Phase I Preliminary Engineering Services for Emerson Street/Ridge
Avenue/Green Bay Road Corridor Improvements (RFQ 13-12)
Staff recommends approval of a professional services agreement for the Phase I
Preliminary Engineering Services with ESI Consultants, Ltd., (1979 N. Mill Street,
Suite 100, Naperville, IL) in the amount of $398,667 for the Emerson
Street/Ridge Avenue/Green Bay Road Corridor Improvement Project. Funding is
provided by the FY 2013 and FY 2014 CIP Fund (415942.65515) in the amount
of $400,000.
For Action
(A4) Approval of Change Order No. 1 for Large Diameter Sewer Rehabilitation
Phase I
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1, to the agreement with Insituform Technologies USA, LLC.
(17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer
Rehabilitation Phase I project (RFP 12-152). The change order will reduce the
contract amount by $172,808, from $2,989,228 to $2,816,420.
For Action
(A5) Approval of Pre-qualification of Contractors for Cured-In-Place Pipe
Rehabilitation of Sewer Mains (RFQ 13-60)
Staff recommends approval of Hoerr Construction, Inc. (1601 W. Luthy Dr,
Peoria, IL), Insituform Technologies, USA, Inc. (17988 Edison Ave., Chesterfield,
MO), Kenny Construction Company (2215 Sanders Rd., Northbrook, IL), Michels
Corporation (817 W. Main St., Brownsville, WI), Pipeline Solutions / American
Pipe Liners, Inc. (P.O. Box 394, Highland Park, IL), SAK Construction, LLC. (864
Hoff Rd., O’Fallon MO), and Visu-Sewer, Inc. (W230 N4855 Betker Drive,
Pewaukee, WI), as pre-qualified contractors to perform Cured-In-Place Pipe
(CIPP) rehabilitation in the City’s sewer system for a three-year period (2014,
2015 and 2016).
For Action
(A6) Approval of Illinois Recycling Grant Application
Staff recommends authorization for the City Manager to apply for an Illinois
Recycling Grant through the Illinois Department of Commerce and Economic
Opportunity (ILDECO) to fund the Multi-Family Residential Recycling Diversion
program. The project will include the purchase of 20,000 recycling bags. The
total cost of funding this project is estimated to be $55,000 of which $50,000
would be funded with Illinois Recycling Grant funds. The remaining $5,000 would
be funded by the City of Evanston from the Solid Waste Fund.
For Action
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(A7) Approval of School District 65 Rock Salt Agreement for 2013/2014
Staff recommends City Council authorize the City Manager to sign an agreement
with Evanston School District 65 for the sale of rock salt in the amount of $66.67
per ton which includes a 10% administration and handling fee.
For Action
(A8) Approval of School District 202 Rock Salt Agreement for 2013/2014
Staff recommends City Council authorize the City Manager to sign an agreement
with Evanston Township High School District 202 for the sale of rock salt in the
amount of $66.67 per ton which includes a 10% administration and handling fee.
For Action
(A9) Resolution 60-R-13, Authorizing Motor Fuel Tax Funds for General
Maintenance of Streets
Staff recommends approval of Resolution 60-R-13 by which City Council would
authorize the transfer $700,000 of Motor Fuel Tax Funds for general
maintenance of streets by City forces. The fund transfer was approved as part of
2013 budget.
For Action
(A10) Ordinance 115-O-13, Increasing the Number of Class T Liquor Licenses
Permitting Issuance to Peckish Pig, 623-627½ Howard Street.,
The Local Liquor Commissioner recommends adoption of Ordinance 115-O-13.
For Introduction Suspension of the rules is requested by Alderman Rainey for
Introduction and Action.
Ordinances 116-O-13 and 117-O-13, Pertain to Changing Class D Liquor Licensee Due
to Change in Ownership of Jilly’s Café, 2614 Green Bay Road
(A11) Ordinance 116-O-13 Withdraws the Class D license Issued to the Previous
Owner of Jilly’s Café, 2614 Green Bay Road
(A12) Ordinance 117-O-13 Issues a Class D License to DN Marian, Inc., 2614
Green Bay Road
Staff recommends City Council adoption of Ordinances 116-O-13 and 117-O-13.
Suspension of the rules is requested by Alderman Grover for Introduction and
Action on October 28, 2013.
For Introduction and Action
(A13) Ordinance 118-O-13, Increasing the Number of Class N Liquor Licenses for
Issuance to Walgreens, 635 Chicago Avenue
Staff requests consideration of Ordinance 118-O-13.
For Introduction
(A14) Ordinance 119-O-13, Amending City Code Subsection 3-4-6-(Y), Class Y
Liquor Licenses, to Permit Limited Sale of Wine by the Glass
The Local Liquor Commissioner recommends adoption of Ordinance 119-O-13.
For Introduction
10/24/2013 6:42 PM 14 of 303
(A15) Ordinance 78-0-13 Regarding Commercial Signs on Sidewalks
Staff recommends City Council adoption of Ordinance 78-O-13 amending the
City Code Section 7-2-6(E), “Commercial Signs on Sidewalks.” This ordinance
was introduced at the October 14, 2013 City Council meeting.
For Action
(A16) Ordinance 92-O-13 Amending the City Code to Increase the Fines for Snow
Emergency Parking Violations
Staff recommends adoption of proposed ordinance 92-O-13 by which the City
Council would amend Sub-section 10-11-17(C) of the City Code to increase the
fines for snow emergency parking violations. Fines for snow emergency parking
violations will increase from $40 to $55 to match those of a snow route parking
ban and the snow relocation fine will increase from $105 to $150. This ordinance
was introduced at the October 14, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
(A17) Ordinance 106-O-13 Amending Title 7 of the City Code Regarding
Clearance of Snow and Ice from Sidewalks and Other Related Matters
Staff recommends the adoption of the proposed ordinance 106-O-13 by which
the City Council would amend Title Seven (7) of the City Code relating to
clearance of snow and ice from sidewalks and other related matters in the City of
Evanston. This ordinance was introduced at the October 14, 2013 City Council
meeting.
For Action
(A18) Ordinance 110-O-13 Amending the City Code to Restrict Parking on Austin
Street from Elmwood Avenue to Sherman Avenue
Staff recommends adoption of proposed ordinance 110-O-13 by which the City
Council would amend Section 10-11-8 (A), Schedule VIII (A) of the City Code to
prohibit parking on the south side of Austin Street from Elmwood Avenue to
Sherman Avenue. This ordinance was introduced at the October 14, 2013 City
Council meeting.
For Action
(A19) Ordinance 101-O-13, Decreasing the Number of Class C Liquor Licenses
Due to the Lapse in License for Pensiero Ristorante, 1566 Oak Avenue
The Local Liquor Commissioner recommends adoption of Ordinance 101-O-13.
This ordinance was introduced at the October 14, 2013 City Council meeting.
For Action
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(A20) Ordinance 104-O-13, Amending City Code Title 3, Chapter 4 to Permit
Issuance of a Class B Liquor License to Coffee House Holdings, Inc.
(“Starbucks”) 1734 Sherman Avenue
The Local Liquor Commissioner recommends adoption of Ordinance 104-O-13.
This ordinance was introduced at the October 14, 2013 City Council meeting.
For Action
(A21) Ordinance 108-O-13, Creating Liquor License Classification M
Local Liquor Commissioner recommends adoption of Ordinance 108-O-13, which
will create the new M liquor license classification to take effect on January 1,
2014. In Grape Company, the prospective licensee, indicated that the business
would receive orders for wine and then provide delivery of wine to the customer
at home. This ordinance was introduced at the October 14, 2013 City Council
meeting.
For Action
(A22) Ordinance 111-O-13, Amending City Code Title 4, Building Regulations, by
Adopting the 2011-2012 Model Codes by Reference, with Certain
Amendments
Staff recommends adoption of Ordinance 111-O-13, which includes model codes
that are nationally-recognized building regulations designed for the protection of
the public health, safety and welfare. This ordinance was introduced at the
October 14, 2013 City Council meeting.
For Action
(A23) Ordinance 114-O-13: 2013B General Obligation Bond Issue
Staff recommends the City Council adopt Ordinance 114-O-13, for the issuance
of $30.0 Million in General Obligation (G.O.) Bonds, to be used to refund the
2004/05 G.O. Bonds. This issuance will reduce the interest cost on this debt as
well as reduce the outstanding bonds due and payable by the City resulting in an
estimated debt service savings between $2.5 million and $3.75 million over the
remaining life of these bonds. This ordinance was introduced at the October 14,
2013 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Resolution 59-R-13 Designating the Portion of Greenleaf Street between
Florence Avenue and Dewey Avenue with the Honorary Street Name Sign,
“Sam McKinley, Jr. Way”.
The Citizens’ Advisory Committee on Public Place Names recommends approval
of Resolution 59-R-13.
For Action
10/24/2013 6:42 PM 16 of 303
(P2) Ordinance 113-O-13 Amending the Zoning Ordinance to Allow Commercial
Parking Lots as Special Uses in the B3 District
The Plan Commission and City staff recommend amending the Zoning
Ordinance to allow Commercial Parking Lots as special uses in the B3 District
with front yard and street side yard landscaped setbacks. Since the only B3
District in the city is located on Howard Street, the proposed text amendment
could increase the availability of parking in the Howard Street corridor and
therefore encourage redevelopment and new business opportunities within the
Howard-Ridge TIF District.
For Introduction
(P3) Ordinance 112-O-13, Granting Special Use for a Private Educational
Institution at 622 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 112-O-13 granting a special use permit for the operation of a Private
Educational Institution, Beacon Academy, a Montessori High School, at 622
Davis Street. This ordinance was introduced at the October 14, 2013 City Council
meeting.
For Action
HUMAN SERVICES
(H1) Approval of Lakefront Use Special Events Policy
The Park and Recreation Board recommend City Council’s consideration of
approval for modifications to the special events policy for lakefront use as a 3
year pilot at which time City Council can extend or modify the policy. This agenda
item was held for the October 28, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
(H2) Ordinance 80-O-13, Amending Title 3, Chapter 14 “Cigarettes and Tobacco
Products” to add Restrictions for Use of Electronic Cigarettes and Liquid
Nicotine
The Human Services Committee and staff recommend that the City Council
authorize adoption of Ordinance 80-O-13, Amending Title 3, Chapter 14
“Cigarettes and Tobacco Products” to add Restrictions for Use of Electronic
Cigarettes and Liquid Nicotine. This ordinance was introduced at the September
23, 2013 City Council meeting. This ordinance was held for the October 28, 2013
City Council meeting.
For Action OFF CONSENT AGENDA
(H3) Ordinance 105-O-13, Binding Referendum for Dissolution of Evanston
Township
Staff submits for consideration Ordinance 105-O-13, calling for a binding
referendum question to be submitted to the electors of Evanston Township to
vote on whether to dissolve Evanston Township. This ordinance was introduced
at the September 23, 2013 City Council meeting. This agenda item was held for
the October 28, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
10/24/2013 6:42 PM 17 of 303
APPOINTMENTS
(APP1)For Appointment to:
ADA Advisory Board Larry Biondi
ADA Advisory Board Sue Canter, Representative,
Commission on Aging
ADA Advisory Board Susan Newman, Representative,
Library Board
Age Friendly Evanston Task Force Susan Cherco
Age Friendly Evanston Task Force Helen Gagel
Age Friendly Evanston Task Force Dorothy Strong, Representative,
Commission on Aging
Age Friendly Evanston Task Force Wayne Heimbach, Representative,
Commission on Aging
Age Friendly Evanston Task Force Susan Canter, Representative,
Commission on Aging
Age Friendly Evanston Task Force Martha Holmes, Representative,
Commission on Aging
Age Friendly Evanston Task Force John Barfield, Representative,
Mental Health Board
Zoning Board of Appeals Appointing Matthew Rodgers as Chair
(APP2)For Reappointment to:
Park and Recreation Board Randall Mayne
Motion made and seconded to approve Consent Agenda. Passed on voice vote 9-0.
(A10) Ordinance 115-O-13, Increasing the Number of Class T Liquor Licenses
Permitting Issuance to Peckish Pig, 623-627½ Howard Street.,
The Local Liquor Commissioner recommends adoption of Ordinance 115-O-13.
For Introduction Suspension of the rules is requested by Alderman Rainey for
Introduction and Action.
Motion was made and seconded to approve. Motion passed on voice vote 9-0.
Ordinances 116-O-13 and 117-O-13, Pertain to Changing Class D Liquor Licensee Due
to Change in Ownership of Jilly’s Café, 2614 Green Bay Road
10/24/2013 6:42 PM 18 of 303
(A11) Ordinance 116-O-13 Withdraws the Class D license Issued to the Previous
Owner of Jilly’s Café, 2614 Green Bay Road
(A12) Ordinance 117-O-13 Issues a Class D License to DN Marian, Inc., 2614
Green Bay Road
Staff recommends City Council adoption of Ordinances 116-O-13 and 117-O-13.
Suspension of the rules is requested by Alderman Grover for Introduction and
Action on October 28, 2013.
For Introduction and Action
Motion was made and seconded to approve. Motion passed on voice vote 9-0.
(A13) Ordinance 118-O-13, Increasing the Number of Class N Liquor Licenses for
Issuance to Walgreens, 635 Chicago Avenue
Staff requests consideration of Ordinance 118-O-13.
For Introduction Suspension of the rules is requested by Alderman Rainey for
Introduction and Action.
Motion was made and seconded to approve. Motion passed on voice vote 9-0.
(A16) Ordinance 92-O-13 Amending the City Code to Increase the Fines for Snow
Emergency Parking Violations
Staff recommends adoption of proposed ordinance 92-O-13 by which the City
Council would amend Sub-section 10-11-17(C) of the City Code to increase the
fines for snow emergency parking violations. Fines for snow emergency parking
violations will increase from $40 to $55 to match those of a snow route parking
ban and the snow relocation fine will increase from $105 to $150. This ordinance
was introduced at the October 14, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
Alderman Rainey moved to approve, it was seconded. Alderman Burrus stated
she was opposed to the increase at this time. Motion passed on voice vote 6-3.
(H1) Approval of Lakefront Use Special Events Policy
The Park and Recreation Board recommend City Council’s consideration of
approval for modifications to the special events policy for lakefront use as a 3
year pilot at which time City Council can extend or modify the policy. This agenda
item was held for the October 28, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
Alderman Holmes moved to approve and it was seconded. Alderman
Wynne mentioned that there is a list of criteria to determine if an event is either
high impact or low impact . The list contains 8 items and states that an event
must meet 5 of the 8 characteristics to be considered high impact. She would
like to change the language to read that an event must meet 4 of the 8
characteristics to be considered high impact and then delete the next sentence.
Motion was made and seconded. Alderman Holmes believes there are other
issues to be dealt with such as levels of amplification, as well as the length of
time, time of day and noise levels. She thinks the Recreation Board should
10/24/2013 6:42 PM 19 of 303
take a closer look at these issues. Alderman Wynne asked Alderman Holmes if
she would like staff to look into this and get back to Council before moving
forward. Alderman Holmes agreed. Alderman Wynne moved and it was
seconded to amend the criteria to 4 or more. Motion failed 3-6. Motion was
made and seconded to approve the policy as drafted. There were 7 ayes and 2
nays. Motion passed.
(H2) Ordinance 80-O-13, Amending Title 3, Chapter 14 “Cigarettes and Tobacco
Products” to add Restrictions for Use of Electronic Cigarettes and Liquid
Nicotine
The Human Services Committee and staff recommend that the City Council
authorize adoption of Ordinance 80-O-13, Amending Title 3, Chapter 14
“Cigarettes and Tobacco Products” to add Restrictions for Use of Electronic
Cigarettes and Liquid Nicotine. This ordinance was introduced at the September
23, 2013 City Council meeting. This ordinance was held for the October 28, 2013
City Council meeting.
For Action OFF CONSENT AGENDA
After some discussion, motion was made and seconded to approve. Motion
passed on voice vote 8-1.
(H3) Ordinance 105-O-13, Binding Referendum for Dissolution of Evanston
Township
Staff submits for consideration Ordinance 105-O-13, calling for a binding
referendum question to be submitted to the electors of Evanston Township to
vote on whether to dissolve Evanston Township. This ordinance was introduced
at the September 23, 2013 City Council meeting. This agenda item was held for
the October 28, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
Motion made and seconded to approve. City Manager Bobkiewicz said that
there was some question as to how the referendum was worded and it should be
amended to read : “shall the township organization be discontinued and
abolished in Evanston Township?” Motion to amend was made and seconded.
It was approved on voice vote 9-0. Motion to approve ordinance as amended
was made and seconded. Motion passed 7-2.
City Manager Bobkiewicz mentioned that Council had asked him to respond to a
letter from the League of Women Voters. Due to the late hour, it was postponed
to the next Rules Committee meeting.
Call of the Wards
Ward 5: Alderman Holmes – no report
Ward 6: Alderman Tendam – thanked Streets & Sanitation staff for helping a
disabled resident by creating ADA ramps at the end of the sidewalk near her
home
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Ward 7: Alderman Grover – reminded all of the next 7th Ward meeting on
November 7 @ 7:00 pm at the Ecology Center
Ward 8: Alderman Rainey – no report
Ward 9: Alderman Burrus – no report
Ward 1: Alderman Fiske – thanked everyone for the final layer of asphalt on
Davis St.
Ward 2: Alderman Braithwaite – no report
Ward 3: Alderman Wynne – no report
Ward 4: Alderman Wilson – reminded everyone of the next 4th Ward meeting on
November 6 @ 7:00 pm, McGaw YMCA
Alderman Holmes thought Ordinance 104-O-13 (A20) had been removed from
Consent Agenda and wanted to amend the start time that Starbucks may begin
selling alcohol.
Upon motion of Alderman Holmes and seconded as reflected in these Minutes,
the motion will be to amend Ordinance 104-O-13 adding a new Section 3 to
provide that for purposes of this liquor license granted to the Starbucks located at
1734 Sherman Avenue that the retail sale of alcohol shall be permitted as of 4:00
pm daily and then the rest of the ordinance sections shall be re-numbered
accordingly. Motion made and seconded and passed on voice vote 9-0.
Alderman Wilson made a motion to convene into Executive Session. It was
seconded. Meeting adjourned at 10:15 pm
Respectfully submitted by Elaine Autwell, Deputy City Clerk
10/24/2013 6:42 PM 21 of 303
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 11, 2013
ROLL CALL – PRESENT: Alderman Tendam Alderman Fiske
Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus
ABSENT: Alderman Braithwaite
Alderman Holmes
A quorum was present.
PRESIDING: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order by Mayor Tisdahl, Monday,
November 11, 2013 at 7:45 pm in Council Chamber.
Mayor Tisdahl opened the meeting with a Public Hearing on the FY2014 Proposed
Budget for the City of Evanston. She called on Marty Lyons, CFO for his report. He
advised everyone that a copy of the proposed budget can be found in the City Clerk’s
office, at the library and on the City’s website.
After the report, the Mayor opened public comment and Evanston resident Junad Rizki
expressed his opinion on several budget items.
Motion was made and seconded to adjourn the public hearing. All were in favor.
Mayor Tisdahl opened the Public Hearing for the Truth in Taxation Hearing for the 2013
Property Tax Levy for the City of Evanston and the Township of Evanston. Mr. Lyons
began his report by reminding everyone that our proposed tax levy is like our proposed
budget – we do a tax levy estimate that equals our proposed budget and both are
subject to change before the final readings.
After this report, Junad Rizki and Betty Ester were given the opportunity to present their
remarks. There being no other speakers, motion was made and seconded to close the
Public Hearing. All were in favor.
Mayor’s Public Announcement
Mayor Tisdahl recognized Fred Schneider, president of Evanston Environmental
Association and presented him with a plaque.
Then she thanked everyone who showed up in the cold and rain for the Veteran’s Day
ceremony.
22 of 303
Page 2 of 8
City Manager’s Public Announcement
Mr. Bobkiewicz, “wearing his hat” as acting Township Supervisor, announced that a
Township Open House would be held on Thursday, November 21 from 3:00 pm – 5:00
pm at the Civic Center. He then introduced Carolyn Dellutri, executive director of
Downtown Evanston, who invited everyone in the community to the 2nd Annual Holiday
Bash & Tree Lighting Ceremony on Friday, November 22 beginning at 4:00 pm.
City Clerk Communications – none
Citizen Comment
Nancy Traver expressed her opinion about the library and how important it is for the City
to support it.
Junad Rizki expressed his opinion regarding the water tank.
Peggy Tarr said a Chicago Ave. Jewel store had moved a bench where senior citizens
can sit protected by the elements, to wait for taxis, buses and other rides. She is asking
Alderman Wynne to convince the store management to move the bench back where it
used to be before new ownership took over; she stated that she thinks the City does not
care that Revolution Spin located 904 Sherman continues to disturb others with noise;
finally, she thinks the denial of the Jewish school to open in the former Shure Bros
property is Anti-Semitic.
Carolyn Murray, Mrs. Hakeem and Juanita Ross all expressed their anger and
frustration with the police and their investigations regarding the murders of family
members
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting October 21, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 10/20/13 $2,716,843.02
(A2) City of Evanston Bills FY2013 11/12/13 $4,405,638.25
Credit Card Activity through September 30, 2013 $ 134,448.07
For Action
(A3.1) Approval of Update and Optimization of Accela (PAL) Software
Staff recommends that City Council authorize the City Manager to execute an
agreement with our existing vendor Accela Inc. (2633 Camino Ramon, San
Ramon, CA) for an update and optimization of the City’s Accela Automation
software system (PAL – Permits and Licensing), in the not to exceed amount of
$57,152. Funding is provided by the Computer Licensing and Support Account
1932.62340.
For Action
10/24/2013 6:42 PM 23 of 303
Page 3 of 8
(A3.2) Approval Contract Extension for Automotive Oils, Anti-Freeze & Lubricants
Staff recommends that City Council authorize the City Manager to execute an a
one-year contract extension with Palatine Oil Company (900 National,
Schaumburg, IL) for the purchase of bulk automotive oils, anti-freeze and
lubricants in the amount of $60,000. Funding is provided by the Fleet Fund
Petroleum Products Account 7710.65035. Funding will be split between FY2013
($5,000) and FY2014 ($55,000).
For Action
(A3.3) Approval of Contracts for Snow Towing Operations
Staff recommends that City Council authorize the City Manager to execute
various contract(s) for Snow Towing Services in an amount not to exceed
$75,000. Funding is provided by the Snow and Ice Control General Fund
Account 2680.62451.
For Action
(A4) Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees
and Costs for the Collection of Unpaid Fines
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2-
(A) to specifically provide for the imposition of costs and attorney’s fees incurred
in the course of collecting parking fines left unpaid for more than 35 days.
For introduction
(A5) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In
Grape Company LLC, 828 Davis Street
Staff recommends City Council adoption of Ordinance 124-O-13, which amends
Subsection 3-4-6-(M) of the City Code to increase the number of authorized
Class M liquor licenses to one (1), and thereby permit issuance of a liquor license
to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5,
Evanston, IL 60201.
For introduction
Staff recommends that City Council adopt the following three (3) ordinances approving
the First Amendment to the Howard/Hartrey Tax Increment Financing District. If
approved, the Howard/Hartrey Tax Increment Financing (TIF) district will be expanded
to include property associated with the street address 222 Hartrey Avenue (“the
amendment area”), immediately north of the existing TIF district. Suspension of the
Rules is requested for Introduction and Action on November 11, 2013.
(A6) Ordinance 120-O-13, Amending the Tax Increment Redevelopment Plan and
Redevelopment Project for the Howard/Hartrey Redevelopment Project
Area (“TIF Plan”)
For Introduction and Action
(A7) Ordinance 121-O-13, Designating the First Amendment to the
Howard/Hartrey Redevelopment Project Area (“TIF District”);
For Introduction and Action
10/24/2013 6:42 PM 24 of 303
Page 4 of 8
(A8) Ordinance 122-O-13, Confirming Tax Increment Allocation Financing for the
First Amendment to the Howard/Hartrey Redevelopment Project Area
For Introduction and Action
(A9) Ordinance 127-O-13: City of Evanston 2013 Tax Levy
Staff requests consideration of Tax Levy Ordinance 127-O-13, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement
Fund, and Police and Fire Pension funds.
For Introduction
(A10) Ordinance 128-O-13: 2013 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 128-O-13, which levies the
annual property tax for Special Service Area #4.
For Introduction
(A11) Ordinance 129-O-13: 2013 Evanston Public Library Tax Levy
Staff requests consideration of Tax Levy Ordinance 129-O-13 which levies the
annual property tax for the Evanston Public Library.
For Introduction
(A12) Ordinance 5T-O-13: 2013 Evanston Township Tax Levy
Staff requests consideration of Tax Levy Ordinance 5T-O-13 which levies the
annual property tax for the Township of Evanston.
For Introduction
(A13) Ordinance 119-O-13, Amending City Code Subsection 3-4-6-(Y), Class Y
Liquor Licenses, to Permit Limited Sale of Wine by the Glass
The Local Liquor Commissioner recommends adoption of Ordinance 119-O-13.
This ordinance was introduced at the October 28, 2013 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 125-O-13, Granting Special Use for Commercial Indoor
Recreation Facility at 2800 Central Street (Orangetheory Fitness)
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 125-O-13 granting a special use permit for the establishment of a
Commercial Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central
Street. Alderman Tendam requests Suspension of the Rules for Introduction and
Action on November 11, 2013.
For Introduction and Action
(P2) Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building
Permit to Construct Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would
amend the previously approved planned development for 708 Church Street
(attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if
adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to
provide for an extension of the time provided for the Applicant to obtain a building
10/24/2013 6:42 PM 25 of 303
Page 5 of 8
permit to construct the planned development. The Applicant requests a three-
year extension of the time period provided in the Ordinance from December 31,
2013 to December 31, 2016.
For Action OFF Consent Agenda.
(P3) Ordinance 113-O-13 Amending the Zoning Ordinance to Allow Commercial
Parking Lots as Special Uses in the B3 District
The Plan Commission and City staff recommend amending the Zoning
Ordinance to allow Commercial Parking Lots as special uses in the B3 District
with front yard and street side yard landscaped setbacks. Since the only B3
District in the city is located on Howard Street, the proposed text amendment
could increase the availability of parking in the Howard Street corridor and
therefore encourage redevelopment and new business opportunities within the
Howard-Ridge TIF District. This ordinance was introduced at the October 28,
2013 City Council meeting.
For Action OFF Consent Agenda
HUMAN SERVICES
(H1) Approval of Township of Evanston Bills for October 2013
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
October 2013. Members of the Human Services Committee approved the
October bills which included the Sun-Times Media bill at $17,640.00 statement
#0000196679 from September. The total approved to be paid by Human
Services Committee was $152,550.87
For Action
(H2) Approval of Next Steps for Harley-Clarke Mansion
It is recommended that the City Council: 1) receive this report; 2) direct the City
Manager to work with both the Evanston Arts Center and Illinois Department of
Natural Resources Coastal Management Program on plans for future use of the
Mansion; 3) refer issue back to the Human Services Committee for further review
and recommendations.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Downtown Evanston FY2014 Request for Budget Contribution
Share
The Economic Development Committee and staff support a recommendation to
the City Council for approval of the Fiscal Year 2014 budget for Downtown
Evanston as follows: 1) $370,000 from Special Service District #4 Account
#5160.62517 for downtown operations and maintenance; 2) $138,000 from the
Economic Development Fund’s Economic Development Partnership Contribution
Account #5300.62659 for supplemental marketing and economic development
activities; and 3) $98,670 from the Washington National Tax Increment Financing
District’s “Other Improvements” Account #5470.62605 for maintenance contract.
For Action
10/24/2013 6:42 PM 26 of 303
Page 6 of 8
HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE
(O2) Resolution 61-R-13, Approving the 2014 One-Year Action Plan
The Housing & Community Development Act Committee recommends adoption
of Resolution 61-R-13 approving proposed One-Year Action Plan for FY 2014
and the estimated FY 2014 Community Development Block Grant (CDBG),
HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG)
program budgets totaling $1,829,000.
For Action
(O3) Resolution 62-R-13, Reallocating Unspent 2009, 2010 and 2011 Community
Development Block Grant Funds
The Housing and Community Development Act Committee recommends
approval of 62-R-13 amending the 2009, 2011 and 2012 Community
Development Block Grant programs and authorizing the reallocation of
$52,288.00 in unexpended funds to the City’s 2014 CDBG program.
For Action
APPOINTMENTS
(APP1)For Appointment to:
ADA Advisory Board Joan Hickman
ADA Advisory Board William Logan, Representative, Parks and
Recreation Board
ADA Advisory Board Richard Shure, Representative, Plan
Commission
ADA Advisory Board Sharon Bowie, Representative, Human
Relations Commission
Preservation Commission Sally Riessen Hunt
Preservation Commission Karl Vogel
Zoning Board of Appeals Violetta Cullen
Ladd Arboretum Committee Louise Taylor
Age Friendly Evanston Task Force Isidro Lucas, Representative, Human
Relations Commission
Motion was made and seconded to approve Consent Agenda. Motion passed 7-0.
(A6) Ordinance 120-O-13, Amending the Tax Increment Redevelopment Plan and
Redevelopment Project for the Howard/Hartrey Redevelopment Project
Area (“TIF Plan”)
For Introduction and Action
Motion was made and seconded to approve. Motion passed on voice vote 7-0.
10/24/2013 6:42 PM 27 of 303
Page 7 of 8
(A7) Ordinance 121-O-13, Designating the First Amendment to the
Howard/Hartrey Redevelopment Project Area (“TIF District”);
For Introduction and Action
Motion was made and seconded to approve. Motion passed on voice vote 7-0.
(A8) Ordinance 122-O-13, Confirming Tax Increment Allocation Financing for the
First Amendment to the Howard/Hartrey Redevelopment Project Area
For Introduction and Action
Motion was made and seconded to approve. Motion passed on voice vote 7-0.
(P1) Ordinance 125-O-13, Granting Special Use for Commercial Indoor
Recreation Facility at 2800 Central Street (Orangetheory Fitness)
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 125-O-13 granting a special use permit for the establishment of a
Commercial Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central
Street. Alderman Tendam requests Suspension of the Rules for Introduction and
Action on November 11, 2013.
For Introduction and Action
Motion was made and seconded to approve. Motion passed on voice vote 7-0.
(P2) Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building
Permit to Construct Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would
amend the previously approved planned development for 708 Church Street
(attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if
adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to
provide for an extension of the time provided for the Applicant to obtain a building
permit to construct the planned development. The Applicant requests a three-
year extension of the time period provided in the Ordinance from December 31,
2013 to December 31, 2016.
For Action Back to next P&D Committee meeting.
(P3) Ordinance 113-O-13 Amending the Zoning Ordinance to Allow Commercial
Parking Lots as Special Uses in the B3 District
The Plan Commission and City staff recommend amending the Zoning
Ordinance to allow Commercial Parking Lots as special uses in the B3 District
with front yard and street side yard landscaped setbacks. Since the only B3
District in the city is located on Howard Street, the proposed text amendment
could increase the availability of parking in the Howard Street corridor and
therefore encourage redevelopment and new business opportunities within the
Howard-Ridge TIF District. This ordinance was introduced at the October 28,
2013 City Council meeting.
For Action
Alderman Rainey moved to amend. It was seconded. Motion passed on voice
vote 7-0.
10/24/2013 6:42 PM 28 of 303
Page 8 of 8
Call of the Wards
Ward 6: Alderman Tendam – announced that a diabetes awareness event, sponsored
by him and Rep. Laura Fine would be held at Curt’s Café on Thursday, November 14
from 8:30-10:30.
Ward 7: Alderman Grover – thanked several staff and others for their contributions at
her last Ward meeting
Ward 8: Alderman Rainey – thanked all veterans and service personnel; she
responded to the comment Peggy Tarr made about anti-Semitism; she reached out to
BMO Harris Bank to call the City regarding some properties they own in South Evanston
Ward 9: Alderman Burrus – no report
Ward 1: Alderman Fiske – no report
Ward 3: Alderman Wynne – thanked veterans and their families
Ward 4: Alderman Wilson – no report
Being no further business, Alderman Wilson made a motion to adjourn. It was
seconded. All in favor. The meeting adjourned at 8:55 pm.
Respectfully submitted by Elaine Autwell, Deputy City Clerk
10/24/2013 6:42 PM 29 of 303
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 18, 2013
7:00 p.m.
Roll Call: Alderman Grover Alderman Braithwaite
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Absent: Aldermen Wynne, Fiske and Tendam
Presiding: Mayor Elizabeth Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:02 P.M. after a
quorum was identified.
Mayor Public Announcements:
Snow Plow Painting Awards were presented by the Mayor and Suzette Robinson,
Director of Public Works to the following schools:
Betsy Rhodes, Lincolnwood, Nichols, Dawes,
Saint Athanasius School (received the best theme award)
Chute Middle School (Evanstonian Choice Award [671 votes])
Lincoln Elementary School (Mayor’s Choice Award)
Haven Middle School (Mayor’s Choice Award)
Update on the 150th Anniversary Goal of 150,000 Volunteer Hours was announced by
the Mayor, and she presented an award to the Women’s Club of Evanston for putting the
event over the top as the last entry. The Major contributors and their vote counts:
• Northwestern University 14,000+
• Care 12,000+
• Evanston 150 10,000+
• ETHS 9,500
• Women’s Club of Evanston 6,500+
• Girl Scouts of Greater Chicago 6,000+
• Evanston Library 5,000+
• Interfaith Community Service 3,500
• School District 65 2,500+
• Senior Connections 2,000+
30 of 303
City Council Agenda November 18, 2013 Page 2 of 4
City Manager Public Announcements:
Mr. Bobkiewicz introduced Ms. Jennifer Lasik, Cultural Arts Coordinator. Ms. Lasik stated
she was very happy to be here and look forward to making the arts attractable to bringing
others to Evanston.
Communications: City Clerk:
Clerk Greene had no communications.
Citizen Comment:
Junad Rizki, 2784 Sheridan stated the budget once again is to confuse the taxpayer as
what is really going on in the City. He also stated the City Manager is not managing the
budget through the year.
Debbie Bretag, 1132 Florence, is the Executive Director of Housing Options. She spoke
of her concern of funds received from the Mental Health Board and how it assists in their
services to the individuals they serve.
Dorothy Williams, 2010 Dewey is the Director of Family Focus, and she
Kathy Lyons, Moran Center Executive Director stated she appreciated the support from
the City and hope to move forward with continued assistance.
Andrew Deusham, Childcare Network is the Executive Director, and she spoke on the
Mental Health funding’s sharing with them is a necessary function to be continued.
Non-Agenda:
Junad Rizki, 2784 Sheridan stated the new hire is another unwise spending of the tax
dollars. He stated his art presentation will be submitted to Clerk Greene, to keep in his
office.
SPECIAL ORDER OF BUSINESS
City Manager Bobkiewicz stated because of previous questions concerning the budget
Mr. Lyons will walk the Council through the presentation.
Mr. Lyons gave a power-point presentation of the proposed budget for fiscal year 2014.
The complete presentation is included at the end of these minutes.
(SP1) Consideration of FY2014 City of Evanston Budget
No formal action will be taken regarding the FY2014 Budget. This is a
continuation of the Council budget discussion begun on October 21, 2013.
Budget documents are available here: http://www.cityofevanston.org/city-budget/
For Discussion
With no further questions on the presentation, Mr. Bobkiewicz told the Council he would
wrap up all of the comments and present all corrections, addition, on November 25th at
the next meeting.
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City Council Agenda November 18, 2013 Page 3 of 4
Call of the Wards
Ward 7, Alderman Grover had no report.
Ward 8, Alderman Rainey commented on how staff prevented a terrible disaster from
occurring last week during the high winds generated from the tornado.
Ward 9, Alderman Burrus thanked everyone for listening concerning the budget and the
efficient cleanup from the storm.
Ward 1, Alderman Fiske mentioned the announcement of the tree lighting 5:30 P.M. at
Fountain Square.
Ward 2, Alderman Braithwaite mentioned the grand opening of the Erie location. He
thanked staff and others for attending his ward meeting. He also mentioned that Mrs.
Claus will be stationed at the Bravo Restaurant in her sleigh.
Ward 3, Alderman Wynne announced the opening of the new Walgreen on Chicago
Ave. this Thursday, November 21st at 10:30 A.M.
Ward 4, Alderman Wilson announced that Mr. Claus will be in a tent outside of
Benson’s on Davis Street. He thanked staff for completing the road repair.
Ward 5, Alderman Holmes she stated she missed and is proud of the completion of the
Housing Project and she also invited all to the 5th ward meeting this Thursday.
A motion was asked for adjournment by the Mayor and it was so moved and seconded.
With a unanimous Voice Vote the Regular Meeting of the City Council was adjourned at
8:20 P.M.
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City Council Agenda November 18, 2013 Page 4 of 4
Wally Bobkiewicz, City Manager
www.cityofevanston.org
Fiscal Year 2014
Proposed Budget Presentation
November 18, 2013
Submitted by,
Hon. Rodney Greene, MMC
City Clerk of Evanston
10/24/2013 6:42 PM 33 of 303
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, November 25, 2013
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 11, 2013
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 11/3/13 $2,606,763.24
(A2) City of Evanston Bills FY2013 11/26/13 $3,239,717.82
For Action
(A3.1) Approval of Contracts for Purchase of Water Treatment Chemicals in
FY 2014 (Bid 13-59)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals for
FY2014: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp
(1901 Butterfield Road, Downers Grove, IL) in the amount of $40,624 to supply
chlorine; 3) Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the
amount of $155,700 to supply HFS acid (fluoride); 4) Polydyne Inc. (One
Chemical Plant Road, Riceboro, GA) in the amount of $21,520 to supply
polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of
$96,320 to supply blended phosphate. The total of these proposed purchases is
$506,494.40. Funding is provided by various accounts in the Water Fund.
For Action
Rev. 11/22/2013 1:01:21 PM 34 of 303
(A3.2) Approval of Contract with Tank Industry Consultants for North and South
Standpipe Rehabilitation Engineering Services (RFP 13-61)
Staff recommends City Council authorize the City Manager to execute an
agreement for North and South Standpipe Rehabilitation Engineering Services
(RFP 13-61) with Tank Industry Consultants (7740 West New York Street,
Indianapolis, IN) in the not-to-exceed amount of $141,720. Funding is provided
by the Water Fund Account 733092.62140, with a budget of $1,250,000 for FY
2014.
For Action
(A3.3) Approval of Purchase of Hardware and Installation Services from Dell, Inc.
Staff recommends City Council approve the sole source purchase of server and
storage hardware, Wyse desktop terminals, with licensing and related installation
services from Dell, Inc., (One Dell Way, Round Rock, TX) in the amount of
$134,708.29 to implement a virtual desktop environment and replace 100
desktop computers throughout the City. Funding is provided by IT Personal
Computer Equipment Account 1932.65555 with a FY2013 budget of $284,200,
and a current balance of $155,593.
For Action
(A3.4) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2014
Staff recommends approval to purchase the outlined policies at a total cost of
$544,942. The policies will renew all insurance coverage for the City for Fiscal
Year 2014. All coverage exclusive of Worker’s Compensation is budgeted at
$470,000. Worker’s Compensation is budgeted at $114,400 for FY2014 budget
total of $584,400. Funding is provided by the Insurance Fund, Accounts
7800.62615 and 7800.66044.
For Action
(A4) Resolution 67-R-13, Authorizing the City Manager to Sign a Notification and
Conditions of Grant Award to Fund the Long-Term Care Ombudsman
Program
Staff recommends City Council approval of Resolution 67-R-13 authorizing the
City Manager to sign notification of grant awards to fund and operate the Long
Term Care Ombudsman Program for the City of Evanston. The overall budgeted
expenses for the 2014 program are $115,278, of which $27,339 will be
reimbursed by the AgeOptions grant award.
For Action
Rev. 11/22/2013 1:01:21 PM 35 of 303
(A5) Resolution 66-R-13, Phase II Engineering Agreements for the Dempster
Street Traffic Signal Modernization and Coordination Project
Staff recommends approval of Resolution 66-R-13 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and the Preliminary Engineering Services Agreement with
Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the
amount of $68,122.37 for the Dempster Street traffic signal modernization and
coordination project. Funding will be provided by the CIP Fund Account 415941.
For Action
(A6) Resolution 65-R-13, Local Agency Agreement with the Illinois Department
of Transportation for Construction of the Safe Routes to School Project
Staff recommends approval of Resolution 65-R-13 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) for the Safe Routes to School sidewalk curb extension and
sidewalk slab replacement project. Funding is provided by a grant from the
Federal-aid Safe Routes to School Program in the amount of $249,862.
For Action
(A7) Resolution 70-R-13, Approving the Fiscal Year 2014 Budget of the City of
Evanston
Staff recommends approval of Resolution 70-R-13 adopting the FY 2014 Budget
of the City of Evanston in the amount of $254,627,610.
For Action
(A8) Ordinance 130-O-13, Amending the Evanston City Code Relating to the City
Waterworks System “Charges, Rates, Fees and Penalties”
Staff recommends City Council approval of Ordinance 130-O-13 amending the
Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System.
Staff is recommending a ten percent (10%) water rate increase.
For Introduction
(A9) Ordinance 133-O-13, Amending the Evanston City Code Relating to the
Sanitation Service Charge for 95-Gallon Containers
Staff recommends City Council adoption of Ordinance 133-O-13 amending Title
8, Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase
the sanitation service charge to $17.95 per month for a 95 gallon cart.
For Introduction
Rev. 11/22/2013 1:01:21 PM 36 of 303
(A10) Ordinance 131-O-13, One-Way East Traffic During Orrington School Drop-
Off and Pick-Up Hours on Monticello Place between Orrington Avenue and
First Alley West
Staff recommends the adoption of the proposed ordinance 131-O-13 by which
the City Council would amend Section 10-11-4, Schedule IV (A) of the City Code
to establish one-way east traffic on Monticello Place between Orrington Avenue
and the first alley west adjacent to Orrington Elementary School during drop-off
and pick-up hours. Funding for signs is provided by the Traffic Control Supplies
Account 2670.65115.
For Introduction
(A11) Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends approval of Ordinance 132-O-13 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for construction of the 48” Diameter Intake
Improvements Project. This ordinance authorizes the City to borrow up to
$2,300,000. Debt service will be paid from the Water Fund.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Rev. 11/22/2013 1:01:21 PM 37 of 303
Administration and Public Works Committee Meeting
Minutes of November 11, 2013
Room 2404 – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Grover, A. Rainey, C. Burrus
MEMBERS ABSENT: P. Braithwaite, D. Holmes
STAFF PRESENT: S. Robinson, M. Lyons, G. Farrar, W. Bobkiewicz, J. Nyden, J.
Maiworm, D. Stoneback, L. Jeschke, L. Gergits, J. Williams-
Kinsel, R. Voss
STAFF ABSENT: E. Thomas-Smith, R. Dahal, H. Pirooz, J. McRae, A. Porta, B.
Dieter, S. Levine, B. Dorneker
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Ald. Rainey called the meeting to order at 6:04 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 28, 2013.
Ald . Burrus moved to approve the minutes of the October 28, 2013 A&PW
meeting as submitted, seconded by Ald. Braithwaite.
The minutes of the October 28, 2013 meeting were approved unanimously 3-0.
III. PUBLIC COMMENT
Scott Sanders, representing the Boocoo Cultural Center, addressed the Committee
regarding a low power FM radio station license. Mr. Sanders explained that the
municipal water tower in southwest Evanston was identified as the proposed site for
a radio antennae and transmitter in its application to the Federal Communications
Commission (FCC) for a 100-watt Low Power FM Community radio station license.
He requested the City provide the Boocoo Cultural Center with a letter offering a
“reasonable assurance” as to the availability of this antennae location for a permit
application. The FCC application deadline is November 14, 2013. If the application
is approved by the FCC, construction would begin in roughly two to four years.
Ald. Rainey agreed to enter into a conversation with the Boocoo Cultural Center
regarding this issue. She also noted that installing an antennae on a piece of City
property is a big deal. Ald. Burrus explained that the Committee cannot vote on this
issue tonight because it was not on the agenda. She agreed to refer the request to
the office of the City Manager.
DRAFT -
NOT APPROVED
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Ald. Grover stated that referring the request to the City Manager will get the process
started or stopped. However, she does not believe this request can be completed by
the deadline of November 14, 2013. Ald. Rainey noted that the City Manager might
write a letter to the FCC stating that they City is in talks with the Boocoo Cultural
Center and the request is being explored.
IV. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 10/20/13 $2,716,843.02
(A2) City of Evanston Bills FY2013 11/12/13 $4,405,638.25
Credit Card Activity through September 30, 2013 $ 134,448.07
For Action
Ald. Grover moved to approve the City of Evanston Payroll (A1) through
10/20/13, seconded by Ald. Burrus. The Committee voted 3-0 unanimously to
approve the payroll.
Ald. Grover moved to approve the City of Evanston Bills (A2) through 11/12/13
and Credit Card Activity through September 30, 2013, seconded by Ald. Burrus.
The Committee voted unanimously 3-0 to approve the bills list.
(A3.1) Approval of Update and Optimization of Accela (PAL) Software
Staff recommends that City Council authorize the City Manager to execute an
agreement with our existing vendor Accela Inc. (2633 Camino Ramon, San Ramon,
CA) for an update and optimization of the City’s Accela Automation software system
(PAL – Permits and Licensing), in the not to exceed amount of $57,152. Funding is
provided by the Computer Licensing and Support Account 1932.62340.
For Action
Ald. Grover moved to recommend authorization for the City Manager to execute
an agreement with our existing vendor Accela Inc. (2633 Camino Ramon, San
Ramon, CA) for an update and optimization of the City’s Accela Automation
software system (PAL – Permits and Licensing), seconded by Ald. Burrus.
At Ald. Rainey’s inquiry, Mark Muenzer, Director of Community Development,
explained why the cost decreased from $500,000 to $57,152. The software system
was purchased by the City 7 years ago for use across numerous departments. A
committee was convened to comprise a list of issues and resolutions to increase the
efficiency of the software. The vendor met with City staff from various departments
and later submitted a proposal to assess and resolve the issues.
The proposal involved a lot of vendor participation and onsite analysis. There is also
the implementation of the Citizen Access Module to allow residents and businesses
to electronically apply and track the status of various permits. The cost for this
portion of the proposal was over $200,000.
Ald. Rainey asked if this is the same purchase that involved many hours of unused
time. Mr. Muenzer replied that the unused hours issue predates him. However,
during his analysis of the system staff discovered the unused credit hours that
produced a $53,000 credit to the $110,000 quote. The final result is a cost of
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$57,152 that will correct immediate issues in Public Works, Community Development
and Fire.
Ald. Rainey is concerned that this may not be the correct software for the City. Mr.
Muenzer expressed his apprehension after receiving a $450,000 quote from the
vendor. He explained that it would take a year or more to explore other systems that
may better fit our needs. Mr. Muenzer stated that he has very clearly stated the
priorities of this project with the vendor.
Ald. Grover explained how, if properly optimized, the PAL system could make the City
more business-friendly by streamlining the permitting and licensing process.
However, we cannot afford the $200,000 upgrade.
The Committee voted unanimously 3-0 to recommend execution of the
agreement.
(A3.2) Approval Contract Extension for Automotive Oils, Anti-Freeze &
Lubricants
Staff recommends that City Council authorize the City Manager to execute an a one-
year contract extension with Palatine Oil Company (900 National, Schaumburg, IL)
for the purchase of bulk automotive oils, anti-freeze and lubricants in the amount of
$60,000. Funding is provided by the Fleet Fund Petroleum Products Account
7710.65035. Funding will be split between FY2013 ($5,000) and FY2014 ($55,000).
For Action
Ald. Burrus moved to recommend that City Council authorize the City Manager
to execute a one-year contract extension with Palatine Oil Company for the
purchase of bulk automotive oils, anti-freeze and lubricants in the amount of
$60,000, seconded by Alderman Grover.
The Committee voted unanimously 3-0 to recommend authorization of the
contract extension.
(A3.3) Approval of Contracts for Snow Towing Operations
Staff recommends that City Council authorize the City Manager to execute various
contract(s) for Snow Towing Services in an amount not to exceed $75,000. Funding
is provided by the Snow and Ice Control General Fund Account 2680.62451.
For Action
Ald. Grover moved to recommend the City Council authorize the City Manager
to execute various contract(s) for Snow Towing Services in an amount not to
exceed $75,000, seconded by Ald. Burrus.
Ald. Grover clarified that these are the retainers that the City pays to towing services
(maximum of 25 contracts) to help with towing during snow emergencies.
The Committee voted unanimously 3-0 to recommend authorization of the
contracts.
(A4) Ordinance 100-O-13, Amending Provisions of the City Code Related to
Fees and Costs for the Collection of Unpaid Fines
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The Transportation/Parking Committee and staff recommend that the City Council
adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2-(A) to
specifically provide for the imposition of costs and attorney’s fees incurred in the
course of collecting parking fines left unpaid for more than 35 days.
For Action
Ald. Burrus moved to recommend the City Council adopt Ordinance 100-O-13,
which amends City Code Subsection 11-2-2-(A) to specifically provide for the
imposition of costs and attorney’s fees incurred in the course of collecting
parking fines left unpaid for more than 35 days, seconded by Ald. Grover.
At Ald. Rainey’s inquiry, Grant Farrar, City Attorney, informed the Committee that the
fees are determined by the comparable municipal attorney fee, which is typically
$200 per hour. The hours would be tracked using a fee petition.
Ald. Rainey asked how well the City does with the collection of fees. Rickey Voss,
Parking and Revenue Manager, explained that collections are done by Professional
Account Management. The billing projection for this year is approximately $105,000.
Professional Account Management adds this fee to the process, collects and credits
all the fees to the City and backs their fee out through a regular accounting
procedure.
Ald. Grover asked Mr. Voss about the purpose of the ordinance amendment. He
explained that the ordinance was amended to properly codify this change in order to
be proactive.
The Committee voted unanimously 3-0 to recommend adoption of Ordinance
100-O-13.
(A5) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to
In Grape Company LLC, 828 Davis Street
Staff recommends City Council adoption of Ordinance 124-O-13, which amends
Subsection 3-4-6-(M) of the City Code to increase the number of authorized Class M
liquor licenses to one (1), and thereby permit issuance of a liquor license to In Grape
Company LLC d/b/a In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201.
For Action
Ald. Grover moved to recommend adoption of Ordinance 124-O-13, which
amends Subsection 3-4-6-(M) of the City Code to increase the number of
authorized Class M liquor licenses to one (1), and thereby permit issuance of a
liquor license to In Grape Company LLC d/b/a In Grape Company, seconded by
Ald. Burrus.
Ald. Rainey noted the provision that recognizes it is unlawful for a Class M licensee to
sell or deliver wine from a premises that is mobile.
The Committee voted unanimously 3-0 to recommend adoption of Ordinance
124-O-13.
Staff recommends that City Council adopt the following three (3) ordinances approving
the First Amendment to the Howard/Hartrey Tax Increment Financing District. If
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approved, the Howard/Hartrey Tax Increment Financing (TIF) district will be expanded
to include property associated with the street address 222 Hartrey Avenue (“the
amendment area”), immediately north of the existing TIF district. Suspension of the
Rules is requested for Introduction and Action on November 11, 2013.
(A6) Ordinance 120-O-13, Amending the Tax Increment Redevelopment Plan
and Redevelopment Project for the Howard/Hartrey Redevelopment Project
Area (“TIF Plan”)
For Introduction and Action
(A7) Ordinance 121-O-13, Designating the First Amendment to the
Howard/Hartrey Redevelopment Project Area (“TIF District”);
For Introduction and Action
(A8) Ordinance 122-O-13, Confirming Tax Increment Allocation Financing for
the First Amendment to the Howard/Hartrey Redevelopment Project Area
For Introduction and Action
For Action
Ald. Burrus moved to recommend approval of Ordinances 120-O-13, 121-O-13
and 122-O-13, seconded by Ald. Grover.
Ald. Rainey clarified that state law requires adoption of ordinances to amend the tax,
designate the geographic location and recommend fund allocations. The term of the
TIF district is not being increased.
The Committee voted unanimously 3-0 to recommend approval of the
agreement and suspend the rules for passage.
(A9) Ordinance 127-O-13: City of Evanston 2013 Tax Levy
Staff requests consideration of Tax Levy Ordinance 127-O-13, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement Fund,
and Police and Fire Pension funds.
For Introduction
Ald. Grover moved to approve consideration of Tax Levy Ordinance 127-O-13,
which levies the annual property tax for General Fund Operations, Illinois
Municipal Retirement Fund, and Police and Fire Pension funds, seconded by
Ald. Burrus.
After discussion, the Committee voted unanimously 3-0 to approve Ordinance
127-O-13.
(A10) Ordinance 128-O-13: 2013 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 128-O-13, which levies the
annual property tax for Special Service Area #4.
For Introduction
Ald. Burrus moved to approve consideration of Tax Levy Ordinance 128-O-13,
which levies the annual property tax for Special Service Area #4, seconded by
Ald. Grover.
After discussion, the Committee voted unanimously 3-0 to approve Ordinance
128-O-13.
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(A11) Ordinance 129-O-13: 2013 Evanston Public Library Tax Levy
Staff requests consideration of Tax Levy Ordinance 129-O-13, which levies the
annual property tax for the Evanston Public Library.
For Introduction
Ald. Grover moved to approve consideration of Tax Levy Ordinance 129-O-13,
which levies the annual property tax for the Evanston Public Library,
seconded by Ald. Burrus.
The Committee voted 2-1, with Ald. Burrus opposed to adoption of Ordinance
129-O-13.
(A12) Ordinance 5T-O-13: 2013 Evanston Township Tax Levy
Staff requests consideration of Tax Levy Ordinance 5T-O-13, which levies the
annual property tax for the Township of Evanston.
For Introduction
Ald. Burrus moved to approve consideration of Tax Levy Ordinance 5T-O-13
which levies the annual property tax for the Township of Evanston, seconded
by Ald. Grover.
After discussion, the Committee voted unanimously 3-0 to approve
consideration of Tax Levy Ordinance 5T-O-13.
V. ITEMS FOR DISCUSSION
(APW1) Banner Policy
Director Robinson presented a revised proposal recommending changes to the
existing banner policy. She asked for the following considerations:
1. Only banners from City-sponsored events or City-funded banners will be allowed.
2. Allow banners to be displayed only between May 1st through October 31st
(previous proposal stated June 1st).
3. Limit the permit display time to a maximum of six (6) months (previous proposal
states a maximum of three (3) months with a three (3) month renewal).
4. Restrict banners from primary routes with four lanes of traffic i.e. Ridge Avenue
and Green Bay Road, except in business district and adjacent to exempt entities
(previous proposal offered no exceptions).
5. Exclude separate units of local government from this policy that install their own
banners and assume their own liability, i.e. Evanston School District 65,
Ridgeville Park District, and Evanston School District 202, hospitals, universities
and Downtown Evanston. (Previous proposal offered exceptions only to local
government units and Downtown Evanston).
If the proposed changes to the existing policy are approved, staff will remove all
banners after November 30, 2013 and will adhere to the display timeframe of May 1st
to October 31st going forward.
Ald. Burrus expressed concern with banners displayed in Grey Park on Ridge and
Main. She acknowledged that this is most likely a Parks and Recreation issue,
however, these banners need to be addressed. She spoke to former Parks Director
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Gaynor who stated people would request banners in the park and were not charged
by the City for installation. Ald. Rainey requests a reference sent to the Parks and
Recreation department asking about a policy of posting banners.
Ald. Grover suggested consulting with business districts about their desire to have
banners on the light poles to address the concern of installation on major routes.
City Manager Bobkiewicz stated that Ald. Wilson has also expressed concern with
the appearance of Grey Park. Downtown Evanston and the City have installed
permanent enclosed signage across from Fountain Square. City Manager
Bobkiewicz thinks this could be an alternative to banners in Grey Park. As this is a
separate issue, he will come back to a future meeting for further discussion.
VI. COMMUNICATIONS
There were no communications.
VII. ADJOURNMENT
Ald. Burrus moved to adjourn, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to adjourn. The meeting was adjourned
at 6:34 p.m.
Respectfully submitted,
Janella Hardin
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Shannon Sheriff, Interim Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: November 21, 2013
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The
Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – October 21, 2013 through November 3, 2013 $2,606,763.24
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – November 26, 2013 $3,239,717.82
General Fund Amount – Bills list $474,827.80
General Fund Amount – Advanced * $ 7,829.59
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $482,657.39
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments: Bills Lists
For City Council meeting of November 25, 2013 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41340 CITY OF EVANSTON - PETTY CASH PETTY CASH-OP FUNDS 2,500.00
100.13040 ILLINOIS PAPER COMPANY COPY PAPER 2013 CIVIC CENTER 2,808.00
5,308.00
1300 CITY COUNCIL
1300.62210 ALLEGRA PRINT & IMAGING 1ST WARD MEETING POSTCARDS 278.00
1300.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 104.98
1300.62295 GROVER, JANE W.NAT. LEAGUE OF CITIES CONFERENCE 847.80
1,230.78
1505 CITY MANAGER
1505.62295 BOBKIEWICZ, WALTER INTERNET USE IN UK 48.48
1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 1,575.00
1505.62360 PUBLIC TECHNOLOGY, INC.TECH SUPPORT SERVICES 5,000.00
1505.62360 ICMA ICMA MEMBERSHIP DUES 1,400.00
1505.62295 MCRAE, JOSEPH ALLIANCE FOR INNOVATION 529.93
1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 1,575.00
10,128.41
1705 LEGAL ADMINISTRATION
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 80.07
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 50.79
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 59.85
1705.65010 WEST GROUP PAYMENT CENTER INFORMATION CHARGES 822.81
1705.52570 MATKOV, PATRICK CITATION REFUND 15.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 17.45-
1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 104.34
1,115.41
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT OFFICE SUPPLIES 81.18
1905.62185 ACCOUNTEMPS COLLECTIONS COORDINATOR 1,200.00
1905.65095 OFFICE DEPOT OFFICE SUPPLIES 278.99
1905.65085 OFFICE CONCEPTS, INC.SUPPLY KEYBOARD SHELF 238.98
1,799.15
1910 FINANCE DIVISION - REVENUE
1910.62449 DUNCAN PARKING TECHNOLOGIES 2013 CITATION 20,850.19
1910.65045 THIRD MILLENNIUM 2013-14 VEHICLE STICKERS 495.00
1910.65045 THIRD MILLENNIUM 2013-14 VEHICLE STICKERS 450.00
1910.65045 THIRD MILLENNIUM 2013-14 VEHICLE STICKERS 650.00
1910.65045 THIRD MILLENNIUM 2013-14 VEHICLE STICKERS 600.00
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 73.65
1910.62449 DUNCAN PARKING TECHNOLOGIES 2013 CITATION 30,518.26
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 2.39
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 3.44
1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-OCT 2013 2,315.88
1910.65095 OFFICE DEPOT OFFICE SUPPLIES REVENUE 157.05
1910.64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDITS 51.92
56,167.78
1 *ADVANCED CHECKS46 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1915 HUMAN RESOURCE DIVI. - PAYROLL
1915.65095 OFFICE DEPOT OFFICE SUPPLIES PAYROLL FY 13 66.95
1915.65095 OFFICE DEPOT OFFICE SUPPLIES PAYROLL FY 13 75.19
1915.65085 RQ, LLC AUTO SEAL FD1500 4,670.00
1915.65085 RQ, LLC ONE YEAR SERVICE AGREEMENT 595.00
5,407.14
1920 FINANCE DIVISION - ACCOUNTING
1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,347.50
1920.62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 50.50
1,398.00
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 349.99
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 5.99
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 58.84
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 93.67
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 8.24
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 39.01
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 8.68
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 8.95
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 18.26
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 19.39
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 37.50
1925.62185 ACCOUNTEMPS PURCHASING COORDINATOR 1,311.38
1,959.90
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 13.61
1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 45.54
1929.62160 CONRAD POLYGRAPH, INC RECRUITMENT TESTING-POLICE 160.00
1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 17.95
1929.62274 I/O SOLUTIONS, INC ADDITIONAL FUND RECRUITMENT 1,407.25
1929.62274 TRANS UNION CORP RECRUITMENT-POLICE 62.78
1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 12.27
1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 59.98
1929.62274 I/O SOLUTIONS, INC RECRUITMENT-FIREFIGHTER TESTING 1,092.75
1929.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 201.51
3,073.64
1932 INFORMATION TECHNOLOGY DIVI.
1932.62509 TERILLIUM CONSULTING 1,550.00
1932.64505 AT & T 8100 COMMUNICATION CHARGES 2,606.48
1932.64505 LANGUAGE LINE SERVICES LANGUAGE LINE 21.50
1932.62509 TERILLIUM CONSULTING 1,550.00
1932.62509 TERILLIUM CONSULTING 1,550.00
1932.62340 OFFICE DEPOT SOFTWARE UPDATES 50.29
1932.62340 ORACLE AMERICA, INC.SOFTWARE UPDATES 491.49
1932.62509 TERILLIUM CONSULTING 1,550.00
1932.62509 TERILLIUM CONSULTING 1,937.50
1932.62509 TERILLIUM CONSULTING 1,627.50
12,934.76
2 *ADVANCED CHECKS47 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1941 PARKING ENFORCEMENT & TICKETS
1941.62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM-OCT 13 1,500.00
1941.52505 AN, MYUNGCHUL 700522912-REFUND TICKET 30.00
1941.64540 NEXTEL *COMMUNICATION CHARGES-OCT.414.28
1941.64005 COMED MONTHLY INVOICE 69.16
2,013.44
1999 FINANCIAL & HR SYSTEM
1999.65570 SCHAFER CONSULTING MILESTONE PMT-CONSULTING 8,250.00
1999.65570 NEW WORLD SYSTEMS HR MODULE CONFIGURATION 1,734.41
9,984.41
2105 PLANNING & ZONING
2105.62185 PARSONS BRINCKERHOFF CONSULT TO GRANTEE 3,062.49
2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82
3,103.31
2120 HOUSING REHABILITATION
2120.64540 NEXTEL *COMMUNICATION CHARGES-OCT.121.76
121.76
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION SERVICE 80.00
2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 650.00
2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 960.00
2126.52080 ARCO / MURRAY REFUND-OVERSTATED WORK VALUE 153.13
2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 995.00
2126.64540 NEXTEL *COMMUNICATION CHARGES-OCT.159.55
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION SERVICE 4,800.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION SERVICE 80.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION SERVICE 50.00
7,927.68
2140 COMMUNITY INTERVENTION SERVICE
2140.65095 OFFICE DEPOT OFFICE SUPPLIES 41.84
41.84
2205 POLICE ADMINISTRATION
2205.62360 RING, MARIANNE CONSULTANT 1,088.00
2205.62360 RING, MARIANNE CONSULTANT 1,020.00
2205.62360 RING, MARIANNE CONSULTANT 986.00
2205.55290 PROVANTAGE CORPORATION SHIPPING & HANDLING 25.90
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 330.49
2205.68205 CITY OF EVANSTON - PETTY CASH PETTY CASH 37.00
2205.65125 EVANSTON FUNERAL & CREMATION MEDICAL EXAMINER 295.00
2205.55290 PROVANTAGE CORPORATION SCANNERS 3,015.52
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49
2205.68205 ARTISTIC ENGRAVING ENGRAVING 951.17
2205.68205 CITY OF EVANSTON - PETTY CASH PETTY CASH 45.00
2205.64005 COMED UTILITIES 198.64
2205.55290 PROVANTAGE CORPORATION FUJITSU FI-6140Z FB COLOR 2,989.62
13,695.83
2210 PATROL OPERATIONS
3 *ADVANCED CHECKS48 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2210.65020 VCG UNIFORM UNIFORMS 1,552.05
2210.65020 VCG UNIFORM UNIFORMS 1,552.05
2210.65020 VCG UNIFORM UNIFORMS 1,625.95
2210.65020 VCG UNIFORM UNIFORMS 1,665.90
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 2,383.55-
2210.65020 VCG UNIFORM BULLET PROOF VEST 22.50-
2210.65020 VCG UNIFORM BULLET PROOF VEST 800.00
2210.65020 VCG UNIFORM BULLET PROOF VEST 22.50-
2210.65020 VCG UNIFORM BULLET PROOF VEST 800.00
2210.65020 VCG UNIFORM BULLET PROOF VEST 683.55-
2210.65020 VCG UNIFORM BULLET PROOF VEST 800.00
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 2,460.05-
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 2,500.00
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 2,383.55-
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 2,500.00
2210.65020 VCG UNIFORM INITIAL UNIFORM PURCHASE 2,500.00
2210.65020 VCG UNIFORM INTIAL UNIFORM PURCHASE 2,383.55-
2210.65020 VCG UNIFORM INTIAL UNIFORM PURCHASE 2,500.00
2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORMS 25.15
2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORMS 25.15
8,507.00
2230 JUVENILE BUREAU
2230.61062 CITY OF EVANSTON - PETTY CASH PETTY CASH 400.00
400.00
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 53.53
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 248.83
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 52.96
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 131.27
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 12.58
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 804.19
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 49.20
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 85.48
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 74.64
1,512.68
2245 COMMUNICATIONS
2245.64540 NEXTEL *COMMUNICATION CHARGES-OCT.2,305.24
2,305.24
2250 SERVICE DESK
2250.65040 JOHNSON LOCKSMITH, INC.SINGLE SIDED 5 PIN KEY 14.70
2250.62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 176.00
2250.65040 LAPORT INC JANITORIAL SUPPLIES 1,623.59
1,814.29
2251 311 CENTER
2251.64505 PUBLIC STUFF, INC. MICROSOFT AD INTERGRATION 6,238.00
2251.64505 PUBLIC STUFF, INC.MICROSOFT AD INTERGRATION 1,000.00
2251.64505 AT & T 8100 COMMUNICATION CHARGES 399.74
7,637.74
4 *ADVANCED CHECKS49 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2255 OFFICE-PROFESSIONAL STANDARDS
2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 304.50
2255.61055 QUEST CONSULTANTS INTERNATIONAL INVESTIGATION & CONSULTING 4,721.12
5,025.62
2260 OFFICE OF ADMINISTRATION
2260.62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 424.00
2260.62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 297.00
2260.62295 POYA, MARK A MEAL-ELEC. CRIME SURVEILLANCE 45.00
2260.62295 RUST, BRIAN MEAL-NIPAS SWAT TRAINING 870.02
2260.62295 VELEZ, LUIS MEAL-NIPAS SWAT TRAINING 890.00
2260.62295 WAZNY JR, JOSEPH L ADVANCE EXPENSES-FBI NAT. ACADEMY 1,500.00
2260.62295 COLLEGE OF LAKE COUNTY TRAINING-EVIDENCE TECH 2,520.00
2260.62295 COOK COUNTY SHERIFF'S TRAINING SUPERVISION-POLICE PERSONNEL 850.00
2260.62295 COOK COUNTY SHERIFF'S TRAINING BASIC RECRUIT TRAINING COURSE 8,192.00
2260.62295 ILLINOIS STATE POLICE 261.18 261.18
2260.62295 NORTH EAST MULTI-REGIONAL STREET CRIMES PROGRAM 275.00
2260.62295 NORTHEASTERN ILLINOIS PUBLIC DRIVER SIMULATION TRAINING 100.00
2260.62295 NORTH EAST MULTI-REGIONAL EPD TRAINING 10,000.00
2260.62295 GLYNN, ELIZABETH MEALS-SUPERVISION POLICE 150.00
2260.62295 KLOPACK, STEVEN MEAL-ELEC. CRIME SURVEILLANCE 45.00
2260.62295 LANG, PHILLIP R.MEAL-ELEC. CRIME SURVEILLANCE 45.00
2260.62295 DJOA DJOA CONFERENCE 110.00
26,574.20
2280 ANIMAL CONTROL
2280.62225 ANDERSON PEST CONTROL PEST CONTROL 52.76
2280.62225 DOG BEHAVIOR SOLUTIONS, INC.EVANSTON ANIMAL SHELTER 1,000.00
2280.64015 NICOR 0632 UTILITIES 76.74
2280.65125 HILLS PET NUTRITION DOG FOOD 400.84
1,530.34
2305 FIRE MGT & SUPPORT
2305.64540 NEXTEL *COMMUNICATION CHARGES-OCT.457.81
2305.62518 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 93.50
551.31
2315 FIRE SUPPRESSION
2315.62295 UNIVERSITY OF ILLINOIS FIREFIGHTER TRAINING 550.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC FIREFIGHTER TRAINING 300.00
2315.62295 NORTHEASTERN ILLINOIS PUBLIC FIREFIGHTER TRAINING 350.00
2315.65625 AIR ONE EQUIPMENT FIREFIGHTING FOAM 940.00
2315.62295 COLLINS, JAMAINE C PARAMEDIC LICENSE RENEWAL 41.75
2315.62295 GRISH, GREGORY ENGINE OPERATION CLASS 185.37
2315.62295 ILLINOIS FIRE INSPECTORS FIREFIGHTER TRAINING 360.00
2315.62930 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.19
2315.62295 PHILIPAITIS, DANIEL R ENGINE OPERATION CLASS 195.00
2315.65095 OFFICE DEPOT OFFICE SUPPLIES 327.02
3,875.33
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.64540 NEXTEL *COMMUNICATION CHARGES-OCT.90.96
2435.62477 NEXTEL *COMMUNICATION CHARGES-OCT.60.88
5 *ADVANCED CHECKS50 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2435.64540 NEXTEL *COMMUNICATION CHARGES-OCT.227.18
2435.65095 OFFICE DEPOT OFFICE SUPPLIES 167.30
2435.62295 PICARD, CHARLOTTE HIV/STD CONFERENCE 434.71
981.03
2440 VITAL RECORDS
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES #16.23 1,972.00
1,972.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62477 OFFICE DEPOT OFFICE SUPPLIES 1,700.70
1,700.70
2460 COMMUNITY PURCHASED SERVICES
2460.67090 CHILD CARE CENTER OF EVANSTON EMHB-QUARTER 4 5,625.00
2460.67010 CHILDCARE NETWORK EMHB-QUARTER 4 28,606.25
2460.67110 CONNECTIONS FOR THE HOMELESS EMHB-QUARTER 4 3,313.50
2460.67065 HOUSING OPTIONS EMHB-QUARTER 4 5,585.00
2460.67125 INFANT WELFARE SOCIETY EMHB-QUARTER 4 15,750.00
2460.67050 JAMES B. MORAN CENTER EMHB-QUARTER 4 6,250.00
2460.67145 METROPOLITAN FAMILY SERVICES EMHB-QUARTER 4 13,611.25
2460.67015 PEER SERVICES, INC.EMHB-QUARTER 4 908.75
2460.67140 NORTH SHORE SENIOR CENTER EMHB-QUARTER 4 7,500.00
2460.62490 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SERVICE 18,333.28
2460.67085 EVANSTON NORTHSHORE YWCA EMHB-QUARTER 4 82.50
2460.67045 Y.O.U.EMHB-QUARTER 4 20,000.00
2460.67155 THRESHOLDS REHABILITATION EMHB-QUARTER 4 5,000.00
2460.67030 FAMILY FOCUS INC.EMHB-QUARTER 4 4,818.00
2460.67070 SHORE COMMUNITY SERVICES EMHB-QUARTER 4 5,523.50
140,907.03
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL *COMMUNICATION CHARGES-OCT.57.53
57.53
2610 MUNICIPAL SERVICE CENTER
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 663.29
2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 68.68
2,182.65
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64008 CONSTELLATION NEW ENERGY, INC. UTILITIES 30.87
2640.65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL CONTROLLER 1,050.00
2640.65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL CONTROLLER 1,235.00
2640.65070 BROWN TRAFFIC PRODUCTS TRAFFIC SIGNAL CONTROLLER 655.00
2,970.87
2665 OPERATIONS & MAINT. ADMIN.
2665.64540 NEXTEL *COMMUNICATION CHARGES-OCT.1,431.51
1,431.51
2670 STREET AND ALLEY MAINTENANCE
2670.62415 SHRED ALL RECYCLING SYSTEMS TIRE RECYCLING 159.85
2670.62295 NORTHEASTERN ILLINOIS PUBLIC PW SUPERVISORS ACADEMY 50.00
6 *ADVANCED CHECKS51 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 1,088.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 592.50
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 896.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 426.00
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 520.50
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 475.50
2670.65055 OZINGA CHICAGO RMC, INC.FY2013 CONCRETE PURCHASE 653.00
2670.62415 KLF TRUCKING DEBRIS HAULING 1,375.00
2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 400.96
2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 361.92
2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 42.12
7,041.35
2680 SNOW AND ICE CONTROL
2680.62451 WWF TOWING TOWING RETAINER FEE-PMT 1 90.00
2680.62451 NORTH SHORE TOWING TOWING RETAINER FEE-PMT 1 90.00
2680.62451 ULRIC RECOVERY, INC.TOWING RETAINER FEE-PMT 1 90.00
2680.62451 G & J TOWING TOWING RETAINER FEE-PMT 1 90.00
2680.62451 LOUIE'S TOWING TOWING RETAINER FEE-PMT 1 90.00
2680.62451 MOBILE TRANSPORT, LLC TOWING RETAINER FEE-PMT 1 270.00
2680.62451 MONARCA TOWING SERVICE, INC. TOWING RETAINER FEE-PMT 1 90.00
2680.62451 T-BONE TOWING TOWING RETAINER FEE-PMT 1 90.00
2680.62451 S & L TOWING INC TOWING RETAINER FEE-PMT 1 180.00
2680.62451 EMERGENCY ROAD SERVICE, INC. TOWING RETAINER FEE-PMT 1 90.00
2680.62451 FREEDOM TOWING, INC.TOWING RETAINER FEE-PMT 1 180.00
2680.65015 RUSSO POWER EQUIPMENT PURCHASE OF BAGGED SALT 5,390.00
2680.62451 AUTO RECOVERY AND TOWING DIVIS TOWING RETAINER FEE-PMT 1 90.00
2680.62451 AUTO CARRIER EXPRESS, INC. TOWING RETAINER FEE-PMT 1 270.00
2680.62451 ALPHA CARRIER EXPERTS, INC.TOWING RETAINER FEE-PMT 1 270.00
2680.62451 ALERT TOWING, INC.TOWING RETAINER FEE-PMT 1 90.00
2680.62451 VIC'S TOWING, INC.TOWING RETAINER FEE-PMT 1 90.00
7,550.00
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL *COMMUNICATION CHARGES-OCT.57.53
57.53
3020 RECREATION GENERAL SUPPORT
3020.64540 NEXTEL *COMMUNICATION CHARGES-OCT.57.53
3020.62490 FIRST, JON LINK REIMBURSE 104.00
3020.62490 BENNISONS BAKERIES LINK REIMBURSE 57.00
3020.62490 BRUNKOW CHEESE LINK REIMBURSE 32.00
3020.62490 CRUST & CRUMB LINK REIMBURSE 55.00
3020.62490 D & H FARMS LINK REIMBURSE 46.00
3020.62490 DEFLOURED LLC LINK REIMBURSE 20.00
3020.62490 ELKO'S PRODUCE AND GREENHOUSE LINK REIMBURSE 37.00
3020.62490 FOODIE BITES INC LINK REIMBURSE 14.00
3020.62490 FROSTY PRODUCTION LINK REIMBURSE 191.00
3020.62490 GAST, ED LINK REIMBURSE 325.00
3020.62490 GENEVA LAKES PRODUCE LINK REIMBURSE 121.00
3020.62490 WAIT, CASEY LINK REIMBURSE 6.00
3020.62490 GREEN ACRES LINK REIMBURSE 97.00
7 *ADVANCED CHECKS52 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3020.62490 HEARTLAND MEATS LINK REIMBURSE 47.00
3020.62490 HEIKE'S TREATS LLC LINK REIMBURSE 6.00
3020.62490 HENRY'S FARM LINK REIMBURSE 867.00
3020.62490 J.W. MORLOCK AND GIRLS LINK REIMBURSE 24.00
3020.62490 K & K FARM'S LINK REIMBURSE 187.00
3020.62490 K.V. STOVER AND SON LINK REIMBURSE 472.00
3020.62490 KINNIKINNICK FARM LINK REIMBURSE 76.00
3020.62490 LAKE BREEZE ORGANICS LINK REIMBURSE 328.00
3020.62490 LYON'S FARM LINK REIMBURSE 22.00
3020.62490 M AND D FARMS LINK REIMBURSE 86.00
3020.62490 MARILYN'S BAKERY LINK REIMBURSE 13.00
3020.62490 NICHOLS FARM & ORCHARD LINK REIMBURSE 68.00
3020.62490 NOFFKE FAMILY FARM LINK REIMBURSE 81.00
3020.62490 OLD TOWN OIL LINK REIMBURSE 68.00
3020.62490 PASTA PUTTANA LINK REIMBURSE 16.00
3020.62490 RIVER VALLEY RANCH LINK REIMBURSE 231.00
3020.62490 ROEDGER BROS. BLUEBERRIES LINK REIMBURSE 22.00
3020.62490 SEEDLING LINK REIMBURSE 96.00
3020.62490 SHEEKAR DELIGHTS LINK REIMBURSE 18.00
3020.62490 SMITS FARMS LINK REIMBURSE 35.00
3020.62490 SWEETY PIES BAKERY CAKERY CAFE LINK REIMBURSE 66.00
3020.62490 TERESA'S FRUIT AND HERBS LINK REIMBURSE 175.00
3020.62490 ZELDENRUST FARM LINK REIMBURSE 114.00
4,280.53
3025 PARK UTILITIES
3025.64005 COMED UTILITIES 25.77
3025.64005 COMED UTILITIES 16.64
3025.64005 COMED UTILITIES 31.17
3025.64005 COMED UTILITIES 113.22
3025.64005 COMED UTILITIES 45.33
3025.64005 COMED UTILITIES 30.74
3025.64005 COMED UTILITIES 29.59
3025.64015 NICOR 0632 UTILITIES 38.45
3025.64005 COMED UTILITIES 99.22
3025.64015 NICOR 0632 UTILITIES 32.69
3025.64015 NICOR 0632 UTILITIES 79.76
3025.64015 NICOR 0632 UTILITIES 73.89
3025.64005 COMED UTILITIES 492.15
3025.64005 COMED UTILITIES 21.30
3025.64005 COMED UTILITIES 219.96
3025.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,850.54
3025.64005 COMED UTILITIES 31.25
3025.64005 COMED UTILITIES 156.88
3025.64005 COMED UTILITIES 19.71
3025.64005 COMED UTILITIES 123.94
3025.64005 COMED UTILITIES 50.91
3,583.11
3030 CROWN COMMUNITY CENTER
3030.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 3,032.18
8 *ADVANCED CHECKS53 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3030.62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00
3030.62507 POSITIVE CONNECTIONS, INC.AFTERSCHOOL PRG FT BUS 10/21 88.00
3030.62507 POSITIVE CONNECTIONS, INC.AFTERSCHOOL PRG FT BUS 10/25 330.00
3,500.18
3035 CHANDLER COMMUNITY CENTER
3035.62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 2013 4,308.76
3035.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,448.74
3035.62518 ALARM DETECTION SYSTEMS, INC. ALARM SERVICES 365.07
3035.64540 NEXTEL *COMMUNICATION CHARGES-OCT.49.80
6,172.37
3040 FLEETWOOD JOURDAIN COM CT
3040.62525 CATHOLIC CHARITIES OF CHICAGO SENIOR MEAL PROGRAM 872.00
3040.65110 CINTAS #769 MAT SERVICE 163.04
3040.64540 NEXTEL *COMMUNICATION CHARGES-OCT.80.42
3040.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 683.20
3040.65110 POSITIVE CONNECTIONS, INC.AFTERSCHOOL PRG FT BUS 10/25 308.00
3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 41.00
3040.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 3,182.53
3040.62225 STA-KLEEN INC.CLEAN OVEN & COOK SURFACE 39.00
5,369.19
3045 FLEETWOOD/JOURDAIN THEATR
3045.65110 MUSE OF FIRE THEATRE COMPANY SHAKESPEARE LITERATURE WKSHP 300.00
300.00
3050 RECREATION OUTREACH PROGRAM
3050.62511 REDMOND, GUS ANTIBULLYING CONCERT PRODUCER 400.00
3050.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 33.33
3050.65095 OFFICE DEPOT OFFICE SUPPLIES 31.04
3050.62210 GENERATION COPY INC ANTI BULLYING CONCERT FLYER 248.50
3050.65095 OFFICE DEPOT OFFICE SUPPLIES 9.37
722.24
3055 LEVY CENTER SENIOR SERVICES
3055.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 3,466.20
3055.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 5,439.72
3055.62511 COMCAST CABLE COMMUNICATION CHARGES 132.81
3055.62505 KOLAKOWSKI, DONALD ECT DIRECTOR FALL 2013 1,325.00
3055.62505 MILLER, ALLISON EST ASST DIRECTOR FALL 2013 600.00
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX-OCTOBER 2013 41.00
3055.62505 COMPUTER TRAINING & SUPPORT COMPUTER TRAINING 320.00
3055.64540 NEXTEL *COMMUNICATION CHARGES-OCT.27.18
3055.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 44.94
11,396.85
3080 BEACHES
3080.62235 MIDWEST TIME RECORDER TIMECARDS & PRINTER CARTRIDGES 126.00
3080.64540 NEXTEL *COMMUNICATION CHARGES-OCT.213.91
3080.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 166.13
3080.64015 NICOR 0632 UTILITIES 87.11
593.15
9 *ADVANCED CHECKS54 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3085 RECREATION FACILITY MAINT
3085.64540 NEXTEL *COMMUNICATION CHARGES-OCT.78.01
78.01
3095 CROWN ICE RINK
3095.64540 NEXTEL *COMMUNICATION CHARGES-OCT.115.47
3095.65080 COCA-COLA ENTERPRISES LAKESHORE VENDING RESALE 156.72
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62495 ANDERSON PEST CONTROL PEST CONTROL 79.00
3095.65110 MITY-LITE INC.BROWN RECTANGULAR TABLES 2,961.76
3095.65095 OFFICE DEPOT OFFICE SUPPLIES 200.65
3095.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 9,096.53
3095.62375 JEAN'S GREENS, INC.PLANT MAINTENANCE 50.00
12,695.62
3130 SPECIAL RECREATION
3130.64540 NEXTEL *COMMUNICATION CHARGES-OCT.27.18
27.18
3140 BUS PROGRAM
3140.64540 NEXTEL *COMMUNICATION CHARGES-OCT.27.18
27.18
3150 PARK SERVICE UNIT
3150.64540 NEXTEL *COMMUNICATION CHARGES-OCT.54.36
54.36
3155 GOLF
3155.62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 2013 113.17
113.17
3215 YOUTH ENGAGEMENT DIVISION
3215.65085 EVANSTON IMPRINTABLES,INC.TSHIRTS STAFF 243.60
3215.62490 SALVATION ARMY 50/50 PROGRAM MSYEP 5,050.66
5,294.26
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL *COMMUNICATION CHARGES-OCT.610.55
610.55
3510 HORTICULTURAL MAINTENANCE
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT GREENBAY ROAD LANDSCAPE 2,559.86
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT HOWARD STREETSCAPE 2013 842.00
3510.65070 RUSSO POWER EQUIPMENT FUEL TANK 36.03
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 42.51
3510.62195 LANDSCAPE CONCEPTS MANAGEMENT MAIN STREETSCAPE 2013 518.00
3,998.40
3515 PARKWAY TREE MAINTENANCE
3515.65085 ALEXANDER EQUIPMENT CO.HYDRAULIC FILTER 131.45
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 47.16
178.61
3520 DUTCH ELM DISEASE CONTROL
3520.65625 ALEXANDER EQUIPMENT CO.CHAINSAW 1,236.00
3520.65085 ALEXANDER EQUIPMENT CO.HYDRAULIC PUMP 537.45
10 *ADVANCED CHECKS55 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,773.45
3525 TREE PLANTING
3525.65055 WEST CENTRAL MUNICIPAL CONF. TREES AND PLANTING SERVICES 12,935.76
3525.65055 WEST CENTRAL MUNICIPAL CONF. TREES AND PLANTING SERVICES 30,178.00
43,113.76
3605 ECOLOGY CENTER
3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX-OCTOBER 2013 24.00
3605.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 446.29
3605.62518 ALARM DETECTION SYSTEMS, INC. ALARM SERVICES 438.12
908.41
3610 ECO-QUEST DAY CAMP
3610.64540 NEXTEL *COMMUNICATION CHARGES-OCT.22.62
22.62
3710 NOYES CULTURAL ARTS CTR
3710.64540 NEXTEL *COMMUNICATION CHARGES-OCT.106.35
3710.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 39.14
3710.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,566.46
1,711.95
3720 CULTURAL ARTS PROGRAMS
3720.62509 GITLIN BEGUN, RINA BACKSTGE EVANSTON COORDINATION 1,000.00
3720.62210 EVANSTON SIGNS & GRAPHICS, INC FOAMCORE BACKSTAGE EVANSTON 160.00
3720.62210 SERAPH DIGITAL, INC.POSTCARD DESIGN FIGURE IT OUT 250.00
3720.62509 ROTHEISER, PENNY BACKSTGE EVANSTON COORDINATION 1,000.00
2,410.00
3805 FACILITIES ADMINISTRATION
3805.64540 NEXTEL *COMMUNICATION CHARGES-OCT.50.88
50.88
3806 CIVIC CENTER SERVICES
3806.64540 NEXTEL *COMMUNICATION CHARGES-OCT.54.36
3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 98.38
3806.62225 DUSTCATCHERS, INC.MAT SERVICE 229.00
3806.62225 ANDERSON PEST CONTROL PEST CONTROL 464.20
3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,669.91
5,515.85
3807 CONSTRUCTION AND REPAIRS
3807.62509 SIEMENS BLDG TECHNOLOGIES 2013 BAS SERVICE AGREEMENT 3,753.50
3807.64540 NEXTEL *COMMUNICATION CHARGES-OCT.404.82
4,158.32
482,657.39
00185 LIBRARY FUND
4845 LIBRARY ADMINISTRATION
4845.64540 NEXTEL *COMMUNICATION CHARGES-OCT.27.18
4845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX-OCTOBER 2013 133.00
160.18
00195 NEIGHBOR.STABILIZATION PROGRAM
11 *ADVANCED CHECKS56 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5006 PROGRAM DELIVERY
5006.62205 EVANSTON ROUND TABLE LLC AD-LIVE EVANSTON 367.00
367.00
367.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.64505 AT & T 8100 COMMUNICATION CHARGES 1,431.14
5150.62509 SIMPLEX GRINNELL 1,497.00
5150.62509 SIEMENS BLDG TECHNOLOGIES 2013 BAS SERVICE AGREEMENT 2,502.00
5150.64540 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 3,406.65
5150.64505 AT & T 8100 COMMUNICATION CHARGES 5,729.06
5150.64540 NEXTEL *COMMUNICATION CHARGES-OCT.1,551.18
16,117.03
16,117.03
00215 CDBG FUND
5205 TARGETED CODE ENFORCEMENT
5205.62770 ABG SERVICES, INC.CDBG-VACANT BUILDING 340.00
340.00
340.00
00220 CD LOAN FUND
5280 CD LOAN
5280.62190 EQUIFAX CREDIT CONSUMER CREDIT REPORT 22.96
5280.62190 CHICAGO TITLE COMPANY OWNERSHIP & TAX SEARCHES 140.00
5280.65535 CHAMPION ROOFING, INC.ROOF-CASE #000000012 8,055.00
5280.65535 VALUE REMODELING INC CASE# 000000011 6,900.00
5280.65535 VALUE REMODELING INC CASE# SF106-12 600.00
5280.65535 TERRY GARRITY PLUMBING RESURFACE ST-CASE# 000000010 7,785.00
23,502.96
23,502.96
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62360 EVANSTON CHAMBER OF COMMERCE LEGISLATIVE BREAKFAST 60.00
5300.65522 CHICAGO-DEMPSTER MERCHANTS REIMB GRANT-HOLIDAY WALK AD 1,000.00
5300.62136 PARSONS BRINCKERHOFF CONSULT TO GRANTEE 765.62
5300.62136 VASILKO ARCHITECTS & ASSOCIATE PRINTING EXPENSES 1,500.00
5300.62136 VASILKO ARCHITECTS & ASSOCIATE PRINTING-HOWARD ST RENO 6,104.76
5300.62136 VASILKO ARCHITECTS & ASSOCIATE HOWARD/RIDGE TIF DISTRICT 19,500.00
28,930.38
28,930.38
00240 HOME FUND
5430 HOME FUND
5430.62295 POOLE, MARY ELLEN HUD FIELD 15.36
15.36
15.36
00300 WASHINGTON NATL TIF DEBT SERV
12 *ADVANCED CHECKS57 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5470 WASHINGTON NAT'L TIF DS
5470.65515 MUSIC INSTITUTE OF CHICAGO *REIMB. REHAB WK.-BOX THEATRE 165,000.00
165,000.00
547616 DAVIS STREET LANDSCAPING
547616.65515 INTERRA, INC.MATERIAL TESTING SERVICES 2,623.25
2,623.25
167,623.25
00320 DEBT SERVICE FUND
5715 2013A BONDS
5715.62350 MOODY'S INVESTORS SERVICE INVESTORS SERVICE 17,000.00
17,000.00
5716 2013B BONDS
5716.62350 PUBLIC FINANCIAL MANAGEMENT FINANCIAL ADVISORY FEE 17,500.00
17,500.00
34,500.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.56010 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 340.00
5860.64015 NICOR 0632 UTILITIES 46.87
5860.65511 PECKISH ONE, LLC *REIMBURSEMENT-GLASS WINDOWS 29,700.00
5860.64015 NICOR 0632 UTILITIES 290.17
30,377.04
30,377.04
00415 CAPITAL IMPROVEMENTS FUND
415663 NOYES ROOF PROJECT
415663.65510 ALTUS WORKS, INC.CONSULTING SERVICES 1,980.00
1,980.00
415743 POLICE 1ST FLR CONF ROOM RENOV
415743.65653 O'HARA CONSTRUCTION CONTRACTOR SERVICES FOR 2013 37,445.30
37,445.30
415827 FIRE STATION #2 RENOVATIONS
415827.62135 MCGUIRE IGLESKI & ASSOCIATES PROVIDE ARCHITECTURAL SERVICES 5,135.00
5,135.00
415857 STREET RESURFACING
415857.65515 STANLEY CONSULTANTS INC.PH 1 ENGINEERING SERVICE 1,539.17
1,539.17
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 340.44
340.44
415938 BRIDGE STREET PAHSE II CONSTR
415938.65515 ALFRED BENESCH & COMPANY BRIDGE STR BRIDGE PROJECT 22,211.97
22,211.97
68,651.88
00420 SPEC ASSESS CAP PROJECT FUND
13 *ADVANCED CHECKS58 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
6365 SPECIAL ASSESSMENT
6365.65515 INTERRA, INC.MATERIAL TESTING SERVICES 484.00
6365.65515 INTERRA, INC.MATERIAL TESTING SERVICES 1,937.00
6365.65515 INTERRA, INC.MATERIAL TESTING SERVICES 2,420.00
4,841.00
4,841.00
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES-OCT 2013 1,334.03
7005.64540 NEXTEL *COMMUNICATION CHARGES-OCT.210.23
7005.65515 RMS BUSINESS SYSTEMS AUTOMATIC LICENSE PLATE 17,140.00
18,684.26
7015 PARKING LOTS & METERS
7015.64005 COMED UTILITIES 140.08
7015.65070 IPS GROUP, INC.MONTHLY INVOICE 331.60
7015.64005 COMED UTILITIES 193.77
7015.53510 COOK COUNTY COLLECTOR *TAX-PARKING GARAGES & LOTS 95.13
760.58
7025 CHURCH STREET GARAGE
7025.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 2,015.78
7025.53500 COOK COUNTY COLLECTOR *TAX-PARKING GARAGES & LOTS 1,706.53
7025.65050 E-Z KLEEN MAINTENANCE WINDOW WASHING SERVICE-GARAGE 710.00
7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98
28,982.29
7036 SHERMAN GARAGE
7036.62660 INLAND AMERICAN RETAIL MAINTENANCE FOR COMMON AREA 7,016.41
7036.62660 INLAND AMERICAN RETAIL MAINTENANCE FOR COMMON AREA 7,016.41
7036.53500 COOK COUNTY COLLECTOR *TAX-PARKING GARAGES & LOTS 2,481.10
7036.64505 AT & T 8100 COMMUNICATION CHARGES 122.98
7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83
7036.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 5,847.40
78,297.13
7037 MAPLE GARAGE
7037.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 4,223.12
7037.53500 COOK COUNTY COLLECTOR *TAX-PARKING GARAGES & LOTS 1,738.25
7037.53510 COOK COUNTY COLLECTOR *TAX-PARKING GARAGES & LOTS 428.40
7037.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 48,468.67
7037.64015 NICOR GAS 632 MONTHLY INVOICE 83.31
54,941.75
701515 PARKING METERS UPGRADE
701515.65515 DUNCAN PARKING TECHNOLOGIES, I PARKING METER PURCHASE 28,760.22
28,760.22
210,426.23
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.65070 OFFICE CONCEPTS, INC."MOVE" CHAIRS 4,820.66
14 *ADVANCED CHECKS59 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7100.65040 LAPORT INC JANITORIAL SUPPLPIES 554.05
7100.62463 THE GARLAND COMPANY, INC.ROOF PREVENTATIVE MAINT.2,500.00
7100.62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 14.24
7100.62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 45.20
7100.65105 EVANSTON BLUE PRINT CO., INC.WATER-PRINTING 12.00
7100.65105 EVANSTON BLUE PRINT CO., INC.PRINTING 26.00
7100.65105 EVANSTON BLUE PRINT CO., INC.B-91 PLANT REHAB 11.00
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX-OCTOBER 2013 296.00
7100.64540 NEXTEL *COMMUNICATION CHARGES-OCT.209.82
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 165.69
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 15.29
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 350.15
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 235.50
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 172.89
7100.65070 OFFICE CONCEPTS, INC.SHIPPING 520.00
7100.62315 UNITED PARCEL SERVICE SHIPPING CHARGES 250.00
7100.62315 UNITED PARCEL SERVICE SHIPPING CHARGES 300.00
10,498.49
7105 PUMPING
7105.65035 MID-TOWN PETROLEUM ACQUISITION DURAMAX GREEN ANTIFREEZE 2,706.00
7105.65035 MID-TOWN PETROLEUM ACQUISITION MOBILUX EP2 (35# PAIL)166.60
7105.65035 MID-TOWN PETROLEUM ACQUISITION DRUM DEPOSIT 500.00
7105.65035 MID-TOWN PETROLEUM ACQUISITION DRUM DEPOSIT 155.00-
7105.64005 COMED UTILITIES 16.05
7105.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 67,829.03
7105.64015 NICOR 0632 UTILITIES 41.84
7105.64540 NEXTEL *COMMUNICATION CHARGES-OCT.190.26
7105.65035 MID-TOWN PETROLEUM ACQUISITION PEGASUS 805 (55 GAL DRUM)5,116.65
7105.65035 MID-TOWN PETROLEUM ACQUISITION MOBILE DTE HEAVY MEDIUM 803.00
7105.65035 MID-TOWN PETROLEUM ACQUISITION MOBIL GREASE XHP 222 112.00
7105.65035 MID-TOWN PETROLEUM ACQUISITION MOBIL GREASE XTC (35# PAIL)203.00
7105.65035 MID-TOWN PETROLEUM ACQUISITION MINERAL SPIRITS (55 GAL DRUM)588.50
78,117.93
7110 FILTRATION
7110.65040 LAPORT INC JANITORIAL SUPPLIES 219.68
7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID -PER SPEC 12,165.23
7110.65070 NATIONAL POWER RODDING CORP. DETENTION BASIN CLEANING 2,475.20
7110.64540 NEXTEL *COMMUNICATION CHARGES-OCT.163.08
15,023.19
7115 DISTRIBUTION
7115.65055 ZIEBELL WATER SERVICE PRODUCTS VALVE BOX BOTTOM SECTION 1,027.50
7115.65055 MID AMERICAN WATER OF WAUCONDA REPAIR CLAMP-WATER 1,944.28
7115.65055 ZIEBELL WATER SERVICE PRODUCTS VALVE BOX TOP SECTION 709.50
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X15" SS REPAIR CLAMP 1,618.00
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X24" SS REPAIR CLAMP 1,605.00
7115.65055 MID AMERICAN WATER OF WAUCONDA 6"X24" SS REPAIR CLAMP 1,036.90-
7115.65055 ZIEBELL WATER SERVICE PRODUCTS B-BOX TOP SECTION WITH LID 135.00
7115.64540 NEXTEL *COMMUNICATION CHARGES-OCT.333.10
6,335.48
15 *ADVANCED CHECKS60 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7120 WATER METER MAINTENANCE
7120.64540 NEXTEL *COMMUNICATION CHARGES-OCT.574.16
574.16
7125 OTHER OPERATIONS
7125.65080 WATER PRODUCTS CO.8"X6" SS TAPPING SLEEVE AND 1,220.00
7125.65080 WATER PRODUCTS CO.6" MJRW VALVE WITH ACCESSORIES 651.00
7125.62180 CDM SMITH, INC.WHOLESALE ENG SUPPORT SVCS 70,767.83
72,638.83
183,188.08
00513 WATER-DEPR, IMPROV & EXTENSION
733101 NEW AMR REPLACEMENT PROGRAM
733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 3,360.00
733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 1,274.00
733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 3,360.00
733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 102,678.75
110,672.75
733108 ROOF-WATER TREATMENT FACILITY
733108.62140 KIPNIS ARCHITECTURE & PLANNING ARCHITECTURAL SERVICES 1,045.00
1,045.00
111,717.75
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.65070 E. J. EQUIPMENT, INC.MOTOR, 115 VDC 10HP,OBS,USE 2,174.85
7400.64540 NEXTEL *COMMUNICATION CHARGES-OCT.226.78
7400.65070 E. J. EQUIPMENT, INC.MOTOR, 115 VDC 10HP,OBS,USE .57-
2,401.06
2,401.06
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.62405 WELLS FARGO BANK- SWANCC FY2013 OPERATIONS & MGMT SWANN 73,568.46
7685.68310 WELLS FARGO BANK- SWANCC FY2013 CAPITAL COST SWANCC 3,627.92
7685.62415 GROOT RECYCLING & WASTE SERVICE FY2013 RESIDENTIAL REFUSE 138,186.00
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX-OCTOBER 2013 207.00
215,589.38
7695 YARD WASTE COLLECTION
7695.62415 GROOT RECYCLING & WASTE SERVICE FY 2013 YARD WASTE COLLECTION 69,204.00
69,204.00
284,793.38
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 80.57
7705.64540 NEXTEL *COMMUNICATION CHARGES-OCT.190.26
7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 16.99
287.82
7710 MAJOR MAINTENANCE
16 *ADVANCED CHECKS61 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC GORTITE DOOR 689.37
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LIFT BAR BOTTOM RAIL 553.68
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH RELAY 286.31
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC STEERING BOX REPAIR #324 8,364.06
7710.65060 GROVER WELDING COMPANY WELD REPAIR #613 500.69
7710.65060 GROVER WELDING COMPANY WELD REPAIR #642 412.46
7710.65060 GROVER WELDING COMPANY LOADER REPAIR #642 1,051.26
7710.65035 HERITAGE CRYSTAL CLEAN BULK ANTI FREEZE 644.50
7710.65060 JENNINGS CHEVROLET NEW KEYS 208.70
7710.65060 LAKE/COOK C.V. JOINTS INC FRONT DRIVE SHAFT #516 451.00
7710.65060 MONROE TRUCK EQUIPMENT ADDITIONAL GUARDS #919 1,732.00
7710.65060 NORTH SUBURBAN AUTO SUPPLY REAR LIGHTS #325 12.81
7710.65060 NORTH SUBURBAN AUTO SUPPLY LIGHTS 28.40
7710.65060 NORTH SUBURBAN AUTO SUPPLY HALOGEN CAPSULE 25.96
7710.65060 ORLANDO AUTO TOP REBUILD BUCKET SEAT 350.00
7710.65060 ORLANDO AUTO TOP REBUILD SEAT CUSHION 150.00
7710.65085 RACK'M UP DISTRIBURTORS, INC. HYDRAULIC JACK REPAIRS 2,660.00
7710.65060 RUNNION EQUIPMENT CO.GRAPPLER MOTOR #583 1,534.60
7710.65060 RUSSO POWER EQUIPMENT FILTERS #607 321.44
7710.65060 RUSSO POWER EQUIPMENT RETURNED PARTS 29.66-
7710.65060 SIGLER'S AUTOMOTIVE BODY WORK #931 474.80
7710.65060 SPRING ALIGN SPRING REPAIR #580 1,119.44
7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR SWEEPER 834.48
7710.65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER PARTS 271.95
7710.65060 STANDARD EQUIPMENT COMPANY PIPE COUPLING 53.06-
7710.65060 STANDARD EQUIPMENT COMPANY FUEL TANK CAP #661 69.28
7710.65060 SUBURBAN ACCENTS, INC.GRAPHICS & LETTERING 875.00
7710.65060 SUBURBAN PROPANE PROPANE 29.95
7710.65060 SUBURBAN PROPANE PROPANE 29.95
7710.65060 VERMEER MIDWEST CHIPPER BOLTS 37.04
7710.65035 WARREN'S SHELL SERVICE FUEL MOTORCYCLES 82.30
7710.65065 WENTWORTH TIRE SERVICE TIRES/LOADER 1,992.74
7710.65065 WENTWORTH TIRE SERVICE TIRES 168.00
7710.65065 WENTWORTH TIRE SERVICE TIRES 472.20
7710.65065 WENTWORTH TIRE SERVICE LOADER TIRES 278.66
7710.65065 WENTWORTH TIRE SERVICE TIRES 757.68
7710.65065 WENTWORTH TIRE SERVICE TIRES 144.00
7710.65065 WENTWORTH TIRE SERVICE TIRES 147.50
7710.65060 WHOLESALE DIRECT INC BULBS 60.24
7710.65060 WHOLESALE DIRECT INC CHAIR 443.97
7710.65060 WHOLESALE DIRECT INC REFLECTOR 219.17
7710.65060 WHOLESALE DIRECT INC CHROME FLANGE 17.55
7710.65060 STANDARD EQUIPMENT COMPANY THERMOSTAT 72.00
7710.65045 ILLINOIS SECRETARY OF STATE *MP PLATES EPD #72,78,79 30.00
7710.65060 CARQUEST EVANSTON OIL FILTER 159.74
7710.65060 CARQUEST EVANSTON WIRE SPOOLS 74.00
7710.65060 CARQUEST EVANSTON AIR FILTER 21.76
7710.65060 CARQUEST EVANSTON FUEL FILTER 9.17
7710.65060 CARQUEST EVANSTON GAS TANK & RADIATOR 7.17
7710.65060 CARQUEST EVANSTON BRAKE JOB #516 420.04
17 *ADVANCED CHECKS62 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON MOTOR OIL 80.92
7710.65060 CARQUEST EVANSTON RED LAMP 25.14
7710.65060 CARQUEST EVANSTON TENSIONER #933 51.52
7710.65060 CARQUEST EVANSTON RED LAMP 38.41
7710.65060 CARQUEST EVANSTON HOSE CLAMPS 3.70
7710.65060 CARQUEST EVANSTON HALOGEN BULBS 22.70
7710.65060 GOLF MILL FORD SWAY BAR BRUSHING #932 40.16
7710.65060 GOLF MILL FORD TPM SENSORS 578.25
7710.65060 GOLF MILL FORD DOOR LATCH 227.32
7710.65060 GOLF MILL FORD DOOR LATCH #932 210.08
7710.65060 GOLF MILL FORD 4 WHEEL DRIVE SEAL 5.13
7710.65060 GOLF MILL FORD IGNITION COILS #56 524.45
7710.65060 GOLF MILL FORD OIL LEAK REPAIR #932 646.93
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 2,350.20
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 389.95
7710.65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 289.00
7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 35.24
7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 67.32
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 22,941.53
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 22,172.76
7710.65060 ADVANCED PROCLEAN, INC.PRESSURE WASHES 877.00
7710.65060 ALLTECH AUTO INC.BODY WORK #57 517.40
7710.65060 ALLTECH AUTO INC.BUMPER REPAIR #348 517.40
7710.65085 AMERICAN WELDING & GAS REGULATOR 119.22
7710.65060 APC STORES, INC. TOGGLE SWITCH #714 8.98
7710.65060 CARQUEST EVANSTON RETURNED PARTS 23.45-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 47.39-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 19.04-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 7.17-
7710.65015 CERTIFIED LABORATORIES CLEANER 1,070.87
7710.65060 CHICAGO HARLEY-DAVIDSON NEW MOTORCYCLE SETUP #3 1,317.08
7710.65060 CHICAGO HARLEY-DAVIDSON NEW MOTORCYCLE SETUP #8 1,342.54
7710.65060 CHICAGO INTERNATIONAL TRUCKS, OIL LEAK REPAIR #954 1,845.78
7710.65060 CHICAGO INTERNATIONAL TRUCKS, ENGINE LIGHT REPAIR #451 1,405.03
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RETURNED PARTS 175.94-
7710.65060 CHICAGO INTERNATIONAL TRUCKS, RETURNED PARTS 127.68-
7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 1,010.27
7710.65060 CHICAGO PARTS & SOUND, LLC BLEND DOOR MOTOR 98.24
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74
7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74
7710.62355 CINTAS #769 MAT SERVICE 182.28
7710.62355 CINTAS #769 MAT SERVICE 182.28
7710.65085 CITY WELDING SALES & SERVICE WELDING SUPPLIES 18.10
7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 76.73
7710.65060 CUMBERLAND SERVICENTER WHEEL BLOWER 37.55
7710.65060 CUMBERLAND SERVICENTER DOOR CHECK STRAP 50.99
7710.65060 EVANSTON CAR WASH CAR WASHES 104.00
7710.65060 FASTENAL COMPANY ASSORTED HARDWARE 225.82
7710.65060 FOSTER COACH SALES, INC.SIREN CONTROL HEAD 293.14
18 *ADVANCED CHECKS63 of 303
CITY OF EVANSTON, ILR5504003B
BILLS LIST
11/26/13PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SPEED TRACKING UNIT #328 233.76
91,402.02
91,689.84
00601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 7,080.20
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.62402 CHICAGO HARLEY-DAVIDSON SEVEN LEASED MOTORCYCLES 3,717.00
7780.65550 CURRIE MOTORS NEW VANS #448 & #762 44,898.00
7780.65550 FULL THROTTLE MARINE, INC.REPLACEMENT OUTBOARD MOTOR 9,932.75
87,929.95
87,929.95
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66050 HSA BANK MONTHLY INVOICE 17.50
17.50
17.50
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 ILLINOIS PUBLIC PENSION FUND *IPPFA MEMBER DUES 775.00
8000.61755 LAUTERBACH & AMEN LLP *BENEFIT CALCULATION PAYMENT 300.00
8000.61755 DAUGHERTY, DERON K.*AFFI CONFERENCE 240.10
8000.61755 COALITION FOR QUALIFIED PLAN *COALITION FOR QPS 300.00
8000.61755 NCPERS *NCPERS RENEWAL 250.00
1,865.10
1,865.10
1,831,952.18
GRAND TOTAL
19 *ADVANCED CHECKS64 of 303
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
HOME
VARIOUS BRINSHORE DEVELOPMENT LLC HOME REAL ESTATE ACTIVITIES #58 6,973.05
6,973.05
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 8,428.26
VARIOUS VARIOUS WORKERS COMP 15,268.58
VARIOUS VARIOUS WORKERS COMP 17,400.88
41,097.72
NSP2
VARIOUS BRINSHORE DEVELOPMENT LLC HOME REAL ESTATE ACTIVITIES #58 24,252.01
24,252.01
SEWER
7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81
7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02
7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83
7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30
7525.68305 IEPA LOAN DISBURSEMENT SEWER FUND 317,397.49
1,301,690.45
WATER
7133.63805 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41
33,752.41
1,407,765.64
Grand Total 3,239,717.82
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
CURRENT YEAR
PERIOD ENDING 11/26/2013
20 *ADVANCED CHECKS65 of 303
For City Council meeting of November 25, 2013 Item A3.1
Business of the City by Motion: Water Treatment Chemical Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Water Production Superintendent
Subject: Approval of Contracts for Water Treatment Chemicals for Purchase in
FY 2014 (Bid 13-59)
Date: November 15, 2013
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contracts
with the following five vendors to supply water treatment chemicals in response to Bid
13-59: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum), 2) Alexander Chemical Corp (1901
Butterfield Road, Downers Grove, IL) in the amount of $40,624 to supply chlorine, 3)
Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the amount of $155,700 to
supply HFS acid (fluoride), 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA)
in the amount of $21,520 to supply polymer, and 5) Carus Corporation (315 Fifth Street,
Peru, IL) in the amount of $96,320 to supply blended phosphate. The total of these
proposed purchases is $506,494.40.
Funding Source:
Funding for the purchase of alum, chlorine, fluoride and polymer is in account
7110.65015, which has a budget allocation of $530,000.00 for FY2014. Blended
phosphate is purchased from account 7110.65030, which has a FY2014 budget
allocation of $104,000 and is augmented by revenues paid by the Northwest Water
Commission for their phosphate use in account 7110.53591 in the amount of $69,000.
Background:
Bid specifications 13-59 were prepared for the purchase of water treatment chemicals
needed during FY2014. The bid for water treatment chemicals was advertised on
October 10, 2013 in the Evanston Review and on Demandstar. Bids were opened and
publicly read on November 12, 2013. The bid specifications provide for a one year
contract with selected vendors and the provision for 2 one-year contract extensions at
the City’s discretion.
Memorandum
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Five different chemicals are primarily used in the Evanston water treatment process.
Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is
added to help prevent tooth decay, and a blended phosphate is added to coat the
interior of pipes to prevent lead and copper from leaching into the water.
Summary:
Staff has reviewed the chemical bids received on November 12, 2013. Attached is a
tabulation of the bid responses. Staff recommends acceptance of all of the apparent
low bids as responsive and responsible for alum, chlorine, fluoride, polymer and
blended phosphate and award of the contracts as indicated.
CHEMICAL: Alum
Below is a summary of the bid results obtained on November 12, 2013 from bid 13-59
for supplying alum during FY 2014.
Vendor Unit Price per ton
USALCO $447.28
General Chemical LLC $511.00
CHEMICAL: Chlorine
Below is a summary of the bid results obtained on November 12, 2013 from bid 13-59
for supplying chlorine during FY 2014. Please note that chlorine is supplied in both ton
cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder).
Vendor
Unit Price per ton
(ton cylinder)
Unit Price per
150# cylinder
Alexander Chemical $365.00 $79.00
CHEMICAL: Fluoride
Below is a summary of the bid results obtained on November 12, 2013 from bid 13-59
for supplying HFS acid (fluoride) during FY 2014.
Vendor Unit Price per ton
Key Chemical, Inc. $519.00
Pencco, Inc $523.00
Alexander Chemical $529.00
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CHEMICAL: Polymer
Below is a summary of the bid results obtained on November 12, 2013 from bid 13-59
for supplying polymer during FY 2014.
Vendor Unit Price per ton
Polydyne $538.00
BASF Corporation $680.00
CHEMICAL: Blended phosphate
Below is a summary of the bid results obtained on November 12, 2013 from bid 13-59
for supplying blended phosphate during FY 2014.
Vendor Unit Price per gallon
Carus Chemical $4.48
Pristine Water Solutions $4.589
Account 7110.65015 provides funding for the purchase of water treatment chemicals
except for the blended phosphate. This account has a budget allocation of $505,000 in
FY 2014. The contracts to supply alum, chlorine, HFS acid and polymer will utilize
$425,144.40 of this budget allocation as indicated below.
Chemical Unit Price Est. Quantity Total Cost
Alum $447.28 430 tons $192,330.40
Chlorine (1-ton cyl) $365.00 110 tons $ 40,150.00
Chlorine (150# cyl) $ 79.00 6 cylinders $ 474.00
HFS acid $519.00 300 tons $155,700.00
Polymer $538.00 40 tons $ 21,520.00
TOTAL $410,174.40
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission, a separate account was established for purchasing this product
(7110.65030). Account 7110.65030 has a FY 2014 budget allocation of $99,000 and
the revenue account from the Northwest Water Commission will provide $66,000.
Chemical Unit Price Est. Quantity Total Cost
Blended
Phosphate
$4.48 21,500 gallons $96,320.00
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The cost for water treatment chemicals has stabilized for the last two bidding cycles.
This year costs decreased in all categories. This is the second time in five years that
the cost of one or more of the chemicals was less than the previous year. A table
summarizing the last 5 years of costs and the percent change from FY2013 to FY2014
is shown below.
% Change
2010 2011 2012 2013 2014
FY 2012 to
2013
Liquid Alum ($/ton) $400.10 $416.52 $447.28 $447.28 $447.28 0.00%
Chlorine ($/ton) $367.50 $367.50 $424.50 $365.00 $365.00 0.00%
Chlorine ($/150#) $50.00 $50.00 $95.00 $94.00 $79.00 -18.99%
HFS Acid (fluoride)
($/ton) $685.00 $685.00 $596.00 $539.00 $519.00 -3.85%
Polymer ($/ton) $700.00 $700.00 $870.00 $760.00 $538.00 -41.26%
Phosphate ($/gallon) $4.83 $4.83 $5.15 $4.98 $4.48 -11.16%
Note: For 2011, all chemicals except Alum had contract extensions for the
2010 price per contract language.
There are no sub-contracting abilities related to the purchase and use of these
materials. A waiver letter for M/W/EBE participation is attached.
Attachments
Bid Tabulation 13-59
M/W/EBE Waiver
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70 of 303
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For City Council meeting of November 25, 2013 Item A3.2
Business of the City by Motion: Standpipe Engineering Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
Subject: North and South Standpipe Rehabilitation Engineering Services
(RFP 13-61)
Date: November 11, 2013
Recommended Action:
Staff recommends City Council authorize the City Manager to execute an agreement for
North and South Standpipe Rehabilitation Engineering Services (RFP 13-61) with Tank
Industry Consultants (7740 West New York Street, Indianapolis, IN) in the not-to-exceed
amount of $141,720.00.
Funding Source:
Funding will be from the Water Fund (Account No. 733092.62140). This project is
budgeted at $1,250,000 for FY 2014.
Background:
The City of Evanston has two large remote storage facilities in the drinking water
distribution system. These are as follows:
Facility Location
North Standpipe Intersection of Harrison Street and Gross Point Road
South Standpipe Intersection of Cleveland Street and Hartrey Avenue
The standpipes have the following dimensions:
South Standpipe North Standpipe
Capacity – 5.0 MG Capacity – 7.5 MG
Diameter – 85 ft Diameter – 127.5 ft
Height to top of Overflow – 122 ft Height to top of Overflow – 80.5 ft
Height to top of Dome – 131.75 ft Height to top of Dome – 98 ft
Memorandum
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The standpipes were originally constructed in 1983 (South Standpipe) and 1985 (North
Standpipe). They require periodic repainting to maintain the structural integrity of the
steel shells and preserve water quality. The standpipes were last painted in 1996-1997.
Industry standard cycles for repainting steel water storage tanks are 10 years for interior
painting and 15 years for exterior painting. If repainting is delayed further, structural
damage may result that could lead to contamination of the water supply and costly
repairs. Staff is recommending that the South Standpipe be painted in 2014, along with
installation of mixing equipment to maintain water quality and reduce ice formation in
the winter. The North Standpipe is recommended for painting in 2015.
Request For Proposal 13-61 is to hire a consultant to provide engineering services in
support of the rehabilitation of the interior and exterior coating systems of the North
Standpipe and the South Standpipe, located within the City of Evanston. Engineering
services to be provided under this contract include inspection (to determine the extent of
required repair work, if any), design and construction engineering.
Analysis:
The Request for Proposal (RFP) was advertised on Demandstar and in the Evanston
Review. Proposals were received on October 23, 2013. A total of four proposals were
received as summarized below.
Vendor Information
Vendor Address
Dixon Engineering 1104 Third Avenue, Lake Odessa, MI
Tank Industry Consultants 7740 West New York Street, Indianapolis, IN
Thomas Engineering 238 South Kenilworth Avenue, Oak Park, IL
URS Corporation 100 S. Wacker Drive, Suite 500, Chicago, IL
The pricing of the proposals received is as follows:
Proposed Pricing Information
Vendor Price
Tank Industry Consultants $141,720.00
Dixon Engineering $195,650.00
URS Corporation $258,249.00
Thomas Engineering Non-responsive
Thomas Engineering was found non-responsive because the project team members
that were proposed lacked mandatory certifications required by the proposal.
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The proposals were reviewed by:
• Craig Bauer, Pumping Division Supervisor
• Lara Biggs, Superintendent – Construction & Field Services
• John Devaney, Facilities Supervisor – Main Library
• Jay Henderson, Pumping Division Chief
• Kristin Rehg, Management Analyst – Utilities
• Tammi Turner, Purchasing Manager
The averaged scoring of the proposals was as follows:
Selection Criteria
Max
Pts Tank Industry
Consultants
Dixon
Engineering URS Corp
Thomas
Engineering
Firm Qualifications/Experience 10 10 10 8
Team/Project Mgr Quals/Exp 15 14 12 13
Project Approach 25 25 16 21
Cost 25 24 16 7
Completeness of Proposal 5 4 4 5
Willingness to Execute Agreement 10 9 10 10
M/W/EBE Participation 10 1 8 9
TOTALS 100 87 76 73 Non-resp
Tank Industry Consultants (TIC) is a consulting firm that specializes in water tank
inspection, design and rehabilitation projects. Because of this, they have a substantial
resume of projects doing very similar work. Where many of the other firms only listed
previous projects involving much smaller water tanks than those at the City of Evanston,
TIC was able to demonstrate that they had worked on similarly sized facilities.
Several references for TIC were checked and were found to be good. Therefore, staff is
recommending award to Tank Industry Consultants.
A memo reviewing compliance with the City of Evanston M/W/EBE requirements is
attached.
Attachments:
Memo on Compliance with the M/W/EBE Program
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To: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: North & South Standpipe Rehabilitation Engineering Services,
(RFP 13-61)
Date: November 25, 2013
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Bid 13-61
North & South Standpipe Rehabilitation Engineering Services precludes
subcontracting opportunities. Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
Bid 13-61, North & South Standpipe Rehabilitation Engineering Services, M/W/EBE Waiver, 11.25.13 75 of 303
For City Council meeting of November 25, 2013 Item A3.3
Business of the City by Motion: Server and Storage Hardware from Dell, Inc.
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Jose Calderon, Information Technology Division Manager
Subject: Purchase of Hardware and Installation Services from Dell, Inc.
Date: November 20, 2013
Recommended Action:
Staff recommends City Council approve the single source purchase of server and
storage hardware, Wyse desktop terminals, with licensing and related installation
services from Dell, Inc., One Dell Way, Round Rock, TX, in the amount of $134,708.29
to implement a virtual desktop environment and replace 100 desktops throughout the
city.
Funding Source:
Funding is provided through account 1932.65555 – IT Personal Computer Equipment.
FY 2013 has a budget of $284,200, with a current balance of $155,593. Cost in FY
2013 will be $134,708.29.
Summary:
Due to budget constraints from 2008 – 2013, desktop technology was not replaced at
what would normally have been deemed the end of useful life. The City currently has
650 physical desktop computers, 75% of which are more than 6 years old. These
computers are unable to be upgraded to modern Microsoft operating systems, and
struggle to run applications that the city utilizes on a daily basis. New desktop
computers that were purchased from 2008 - 2013 were only purchased for new
employees, in situations where there was a severe impact to productivity, or if the PC
had failed and was unable to be repaired.
VMware is the market leader in virtualization software. Desktop virtualization uses a
software application (VMware) to divide a pool of physical servers into multiple isolated
virtual desktop environments. Wyse Terminals, or thin clients, are placed at users
workspaces and then connect to the virtualized desktop environment. Desktop
virtualization provides access to all aspects of today’s desktop environment (monitor,
Memorandum
Page 1 of 2
76 of 303
keyboard, mouse, Microsoft OS and applications), while centralizing desktop
management, performance, and support to a single server-pool location.
Under the proposed solution, two physical servers would have the capacity to run up to
125 virtual desktops. An additional server is required to run Unidesk, a desktop
application utility. IT plans to identify and replace 100 desktops throughout City
Departments after meeting with Chiefs and Directors to discuss specific needs for this
first round deployment of Virtual Desktop Infrastructure (VDI).
The proposed purchase includes 3 servers, VMware, and Unidesk licensing and
support, one 14 TB storage array, 100 Wyse terminals, and onsite VMware
implementation services.
The purchase includes the following components and their costs:
Item Cost
Storage – One 16 TB EqualLogic PS6110XV storage
array $21,000.81
Servers – Three PowerEdge R720 Servers $29,540.48
Wyse Terminals - 100 $31,087
VMware View Licensing - 100 $30,000
Unidesk Management Licensing and support - 100 $13,080
Implementation Services $10,000
Total Cost $134,708.29
This purchase will be a single source with Dell, Inc. to maintain continuity and
compatibility with current network and technology infrastructure as well as to leverage
the City’s existing relationship with Dell’s service and support. Dell is a recognized
global leader in hardware and support. Discounted pricing is secured through the
Midwestern Higher Education Compact (MHEC), which extends discounted pricing to
state and local government.
Alternatives:
Continue to purchase physical desktops, on either an as-needed basis or large group
deployment. Deploying 100 physical desktops is time consuming due the inability to
configure more than 1 device at a time, and it is also difficult for staff to continue to
maintain hundreds of physical desktop computers. The IT division currently has 11 full
time staff, and in 2008-09 had just over 20 full-time staff. Maintaining the same level of
individual desktop computers is not as efficient for the IT division or for the individual
users. Converting to virtual desktops will provide better service to our staff and provide
more up to date hardware/software to increase their productivity.
Attachments
Quote from Dell, Inc.
Page 2 of 2
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Qty Price Description Total w/o Tax REFERENCE NUMBER:
1 10,270.27$ DESKTOP IMAGE SERVER: PowerEdge R720 w/256GB RAM 10,270.27$ 667898562
1 10,270.27$ HIGH AVAIL: DESKTOP IMAGE SERVER: PowerEdge R720 w/256GB RAM 10,270.27$ 667898562
1 8,999.94$ VMWARE MGMT SERVER: R720 w/64GB RAM (LICENSES INCLUDED ON QUOTE)8,999.94$ 667898569
0 -$ VIRTUAL EXISTING HIGH AVAIL: VMWARE MGMT SERVER: R720 w/64GB RAM -$
1 21,000.81$ EQL PS6110XV w/24x600GB 15K SAS 21,000.81$ 66898574
-$
-$
50,541.29$
100 300.00$ OEM VMWARE VIEW PREMIER LICENSE 100 PACK w3YR SUPPORT & UPDATES 30,000.00$ 667898569
100 78.00$ UNIDESK LICENSE 7,800.00$ 667898558
100 52.80$ UNIDESK 3YR SUPPORT 5,280.00$ 667898558
100 310.87$ Dell Wyse P25 Zero Client 31,087.00$ 667898558
74,167.00$
1 10,000.00$ Onsite Implementation of VMware View*10,000.00$ TBD
1 -$ Remote Implementation of Unidesk on Vmware View -$
10,000.00$ * Based on similar projects
134,708.29$
Assumption is that the solution will be placed in an N+1 high availability configuration with the load spread across the servers.
INFRASTRUCTURE
GROUP TOTAL
LICENSES & ENDPOINTS
GROUP TOTAL
SERVICES
GROUP TOTAL
Notes/Assumptions:
The solution does not include Microsoft VDA license or the equivilent.
Customer is responsible for providing Microsoft Active Directory.
The target is 125 users per DESKTOP VIRTUALIZATION SERVER
Golden Image size is assumed to be 30GB.
RAID 1 / RAID 10 is assumed
The target is 250 users per EQL 6100XV
Quote_667898558.html
Quote_667898562.html
Quote_667898569.html
Quote_667898574.html
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QUOTATION
Quote #:667898558
Customer #: 004715079
Contract #: 45ABZ
CustomerAgreement #: 090701.02 MHEC
Quote Date: 11/12/2013
Date: 11/12/2013 Customer Name:CITY OF EVANSTON
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP:STEVE TOMICH PHONE:1800 - 2743355
Email Address:Steve_Tomich@Dell.com Phone Ext:5139088
SOFTWARE & ACCESSORIES GROUP TOTAL: $44,167.00
Product Quantity Unit Price Total
Unidesk VDI Management - License - 1 desktop - volume -
100-499 licenses (A6297971) 100 $78.00 $7,800.00
Download - Unidesk Management for VDI 3 years service
commercial 100-499 (A6297983) 100 $52.80 $5,280.00
Dell Wyse P25 Zero Client with 32 MB Flash and 512 MB
RAM (A6362886) 100 $310.87 $31,087.00
*Total Purchase Price: $44,167.00
Product Subtotal: $44,167.00
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or
omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or
omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without
notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all
orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be
found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms
carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded
products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or
software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which
can be found at www.dell.com/servicecontracts.
All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to
Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by
its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information,
visit www.dell.com.
Privacy Policy
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Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and
enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product,
service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global
Privacy Policy, please visit dell.com/privacy.
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QUOTATION
Quote #:667898562
Customer #: 004715079
Contract #: 45ABZ
CustomerAgreement #: 090701.02 MHEC
Quote Date: 11/12/2013
Date: 11/12/2013 Customer Name:CITY OF EVANSTON
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP:STEVE TOMICH PHONE:1800 - 2743355
Email Address:Steve_Tomich@Dell.com Phone Ext:5139088
GROUP: 1 QUANTITY: 2 SYSTEM PRICE: $10,270.27 GROUP TOTAL: $20,540.54
Description Quantity
PowerEdge R720 (225-2133) 2
Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-2678) 2
Dell Hardware Limited Warranty Plus On Site Service Initial Year (939-2768) 2
Dell ProSupport Plus. For tech support, visit www.dell.com/prosupport/regionalcontacts
(951-2015) 2
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2
Year Extended (951-7896) 2
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch,
Initial Year (951-7904) 2
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance, 3 Year (951-7918) 2
On-Site Installation Declined (900-9997) 2
Proactive Maintenance Service Declined (926-2979) 2
PowerEdge R720 Shipping (331-4437) 2
Risers with up to 4, x8 PCIe Slots + 2, x16 PCIe Slot (331-4439) 2
Broadcom 57810 Dual Port 10Gb Direct Attach/SFP+ Network Adapter (430-4421) 2
VFlash, 8GB SD Card for iDRAC Enterprise (342-1413) 2
iDRAC7 Enterprise (421-5339) 2
Broadcom 57800 2x10Gb DA/SFP+ + 2x1Gb BT Network Daughter Card (430-4428) 2
3.5" Chassis with up to 8 Hard Drives (342-3587) 2
Bezel (318-1375) 2
Power Saving Dell Active Power Controller (330-5116) 2
Diskless Configuration (No RAID, No Controller) (331-4378) 2
Embedded SATA (341-3933) 2
Intel Xeon E5-2670 2.60GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 115W, Max Mem
1600MHz (317-9596) 2
Heat Sink for PowerEdge R720 and R720xd (331-4508) 2
DIMM Blanks for Systems with 2 Processors (317-8688) 2
Intel Xeon E5-2670 2.60GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 115W (317-9610) 2
Heat Sink for PowerEdge R720 and R720xd (331-4508) 2
16GB RDIMM, 1600MT/s, Low Volt, Dual Rank, x4 Data Width (319-1812) 32
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1600 MHz RDIMMS (331-4424) 2
Performance Optimized (331-4428) 2
No Hard Drive (341-9160) 2
No System Documentation, No OpenManage DVD Kit (310-5171) 2
DVD+/-RW, SATA, INTERNAL (313-9090) 2
ReadyRails Sliding Rails With Cable Management Arm (331-4433) 2
Dual, Hot-plug, Redundant Power Supply (1+1), 750W (331-4605) 2
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310-8509) 4
Internal Dual SD Module (331-4441) 2
2GB SD Card For RIPS (342-1627) 2
2GB SD Card For RIPS (342-1627) 2
Enable Redundant SD Cards (468-4612) 2
No OS, No Utility Partition (421-2869) 2
No Media Required (421-5736) 2
*Total Purchase Price: $20,540.54
Product Subtotal: $20,540.54
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or
omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or
omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without
notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all
orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be
found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms
carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded
products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or
software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which
can be found at www.dell.com/servicecontracts.
All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to
Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by
its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information,
visit www.dell.com.
Privacy Policy
Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and
enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product,
service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global
Privacy Policy, please visit dell.com/privacy.
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QUOTATION
Quote #:667898569
Customer #: 004715079
Contract #: 45ABZ
CustomerAgreement #: 090701.02 MHEC
Quote Date: 11/12/2013
Date: 11/12/2013 Customer Name:CITY OF EVANSTON
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP:STEVE TOMICH PHONE:1800 - 2743355
Email Address:Steve_Tomich@Dell.com Phone Ext:5139088
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $38,999.94 GROUP TOTAL: $38,999.94
Description Quantity
PowerEdge R720 (225-2133) 1
Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-2678) 1
Dell Hardware Limited Warranty Plus On Site Service Initial Year (939-2768) 1
Dell ProSupport Plus. For tech support, visit www.dell.com/prosupport/regionalcontacts
(951-2015) 1
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2
Year Extended (951-7896) 1
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch,
Initial Year (951-7904) 1
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance, 3 Year (951-7918) 1
On-Site Installation Declined (900-9997) 1
Proactive Maintenance Service Declined (926-2979) 1
PowerEdge R720 Shipping (331-4437) 1
Risers with up to 4, x8 PCIe Slots + 2, x16 PCIe Slot (331-4439) 1
Broadcom 57810 Dual Port 10Gb Direct Attach/SFP+ Network Adapter (430-4421) 1
VFlash, 8GB SD Card for iDRAC Enterprise (342-1413) 1
iDRAC7 Enterprise (421-5339) 1
Broadcom 57800 2x10Gb DA/SFP+ + 2x1Gb BT Network Daughter Card (430-4428) 1
2.5" Chassis with up to 16 Hard Drives (317-8474) 1
Bezel (318-1375) 1
Power Saving Dell Active Power Controller (330-5116) 1
RAID 1 for H710P/H710/H310 (2 HDDs) (331-4381) 1
PERC H710P Integrated RAID Controller, 1GB NV Cache (342-3531) 1
Intel Xeon E5-2670 2.60GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 115W, Max Mem
1600MHz (317-9596) 1
Heat Sink for PowerEdge R720 and R720xd (331-4508) 1
DIMM Blanks for Systems with 2 Processors (317-8688) 1
Intel Xeon E5-2670 2.60GHz, 20M Cache, 8.0GT/s QPI, Turbo, 8C, 115W (317-9610) 1
Heat Sink for PowerEdge R720 and R720xd (331-4508) 1
8GB RDIMM, 1600MT/s, Low Volt, Dual Rank, x4 Data Width (319-1811) 8
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1600 MHz RDIMMS (331-4424) 1
Performance Optimized (331-4428) 1
300GB 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive (342-2240) 2
No System Documentation, No OpenManage DVD Kit (310-5171) 1
DVD+/-RW, SATA, INTERNAL (313-9090) 1
ReadyRails Sliding Rails With Cable Management Arm (331-4433) 1
Dual, Hot-plug, Redundant Power Supply (1+1), 750W (331-4605) 1
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310-8509) 2
Internal Dual SD Module (331-4441) 1
2GB SD Card For RIPS (342-1627) 1
2GB SD Card For RIPS (342-1627) 1
Enable Redundant SD Cards (468-4612) 1
No Operating System (420-6320) 1
No Media Required (421-5736) 1
100 users 3YEAR SnS VMware View Premier Dell Edition (421-9797) 1
100 users LICENSE VMware VIEW Premier Dell Edition (421-9796) 1
*Total Purchase Price: $38,999.94
Product Subtotal: $38,999.94
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or
omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or
omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without
notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all
orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be
found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms
carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded
products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or
software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which
can be found at www.dell.com/servicecontracts.
All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to
Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by
its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information,
visit www.dell.com.
Privacy Policy
Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and
enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product,
service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global
Privacy Policy, please visit dell.com/privacy.
Page 2 of 2Quote Summary_667898569
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84 of 303
QUOTATION
Quote #:667898574
Customer #: 004715079
Contract #: 45ABZ
CustomerAgreement #: 090701.02 MHEC
Quote Date: 11/12/2013
Date: 11/12/2013 Customer Name:CITY OF EVANSTON
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP:STEVE TOMICH PHONE:1800 - 2743355
Email Address:Steve_Tomich@Dell.com Phone Ext:5139088
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $21,000.81 GROUP TOTAL: $21,000.81
Description Quantity
Dell EqualLogic PS6110XV, Ships Fast, High Performance, 600GB 15K SAS Drives (225-
4576) 1
PS6110XV, 14.4TB capacity, 15K SAS, 24x 600GB (342-4517) 1
Dual Controllers, 10Gb, HA with failover (331-6722) 1
EqualLogic array may not be returned (468-8817) 1
Synchronous and Point-in-Time Replication (468-7110) 1
Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) 1
SAN HQ multi group monitoring software (468-7156) 1
ReadyRails II Static Rails for 4-post Racks (770-BBCL) 1
Dell ProSupport Plus. For tech support, visit www.dell.com/prosupport/regionalcontacts
(951-2015) 1
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch,
Initial Year (953-0733) 1
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2
Year Extended (953-0734) 1
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance, 3 Year (953-0757) 1
Dell Hardware Limited Warranty Initial Year (968-3591) 1
Dell Hardware Limited Warranty Extended Year (968-3595) 1
EqualLogic Advanced Software Warranty and Service,7x24 Access,3 Year (995-4008) 1
Remote Implementation of a Dell Equallogic Array (961-3859) 1
Proactive Maintenance Service Declined (926-2979) 1
EqualLogic Reference Architecture,S48x0,PS6110,up to 3 arrays (996-7619) 1
Declined Remote Consulting Service (973-2426) 1
AC Power Supply for 4U arrays, Redundant, 1080W (332-1533) 1
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet / 2 meter (310-9965) 1
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet / 2 meter (310-9965) 1
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1
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SOFTWARE & ACCESSORIES GROUP TOTAL: $0.00
Product Quantity Unit Price Total
Dell Education Services - No EqualLogic Training Requested
- visit www.Learndell.com (994-3849) 1 $0.00 $0.00
*Total Purchase Price: $21,000.81
Product Subtotal: $21,000.81
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(* Amount denoted in $)
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or
omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or
omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without
notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all
orders by CITY OF EVANSTON for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct, which can be
found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms
carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded
products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or
software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which
can be found at www.dell.com/servicecontracts.
All information supplied to CITY OF EVANSTON for the purpose of this proposal is to be considered confidential information belonging to
Dell.
About Dell
Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by
its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information,
visit www.dell.com.
Privacy Policy
Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and
enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product,
service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global
Privacy Policy, please visit dell.com/privacy.
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For City Council meeting of November 25, 2013 Item A3.4
Business by Motion: Insurance Renewals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2014
Date: November 25, 2013
Recommended Action:
Recommend approval to purchase the outlined policies at a total cost of $544,942. The
policies will renew all insurance coverage for the City for Fiscal Year 2014. All coverage
exclusive of Worker’s Compensation is budgeted at $470,000. Worker’s Compensation
is budgeted at $114,400 for FY2014 total of $584,400. Staff recommends obtaining
new coverage for cyber liability, which is a new coverage/premium quoted at $23,425.
Premium quotations received reflected the market’s tightening and the corresponding
increase in pricing for all coverages.
Total Premiums
• Property – Affiliated FM $191,463
• General Liability (Excess) – CV Starr (first $10M layer) $159,120
– Gemini (second layer of $10M) $54,390 Subtotal $213,010
• Excess Worker’s Compensation – Safety National $109,328
• Crime – Chartis $7,216
• Cyber Liability - Beazley $23,425
$544,942
• Mesirow Consulting Fee (approved separately) $49,500
Funding Source:
Insurance Fund, Account Number 7800, Object Codes 62615 and 66044.
Memorandum
87 of 303
Summary:
The City is exposed to various risks of loss related to torts, theft, damage to and
destruction of assets, errors and omissions, and natural disasters. Current insurance
policies will expire on December 31, 2013. The City’s broker of record, Mesirow, Inc.,
took all insurance to underwriting and market.
a. Property Insurance
The City maintains commercial all-risk insurance to cover damage to City facilities and
contents and other losses, including business interruption and loss of rents. The
coverage is subject to a deductible of $50,000 for each loss and each location. The
Total Insured Value of this coverage is $512,027,639 for FY2014.
Staff conducted an independent review of property insurance indications from 8 carriers,
including Affiliated FM (current carrier). The premium computations were based upon
the Total Insured Value. Several carriers declined to quote or were not competitive on
deductible or pricing.
Staff recommends award of property insurance renewal to Affiliated FM in the amount of
$191,463.
b. General Liability Insurance
The City currently maintains a self-insured retention of $1.25 million with an additional
layer of excess insurance totaling $20 million. For purposes of prudent risk
management, it is advisable to maintain the current retention level and excess layer of
coverage such that the City gains additional protection/insured risk in the event of a
large loss.
Our early budget projections anticipated an increase in our placements since carriers
are increasing pricing while the market tightens. Staff worked with Mesirow to ensure
that the City’s program was effectively marketed to 21 prospective carriers in order to
obtain the most competitive pricing and terms. Staff recommends renewal with
incumbent carrier C.V. Starr for $159,120 for the First layer of $10M coverage, and
obtaining coverage with Gemini for the Second layer of $10M coverage.
c. Other Insurance Policies
The City also maintains in place insurance for the following areas: Excess Worker’s
Compensation and Crime. Workers’ Compensation premium payable increased but still
remained below budget. The renewal for the Crime policy is a flat amount over expiring.
Cyber Liability is a new recommended line of coverage. Over the past year, staff
monitored claims made against other Illinois municipalities with projected exposures
which could exceed $500,000. Obtaining this coverage line for the recommended
premium is prudent risk management.
Page 2 of 3 88 of 303
Staff recommends award of Property, Excess Liability, Crime, Cyber Liability and
Excess Worker’s Compensation renewal policies to the insurance companies as set
forth. These amounts are to be expended from the Insurance Fund which has sufficient
funds available for this purpose.
d. Total Premiums
The chart below compares quoted premiums to a projected budget. The $470,000
projected budget number includes all quoted policies except for Excess Worker’s
Compensation, which is a separate budgeted line item in the Insurance Fund. Quoted
premium totals were $39,458 less than budgeted for FY2014.
2014 Premium 2014 Budget
• Property $191,463
• General Liability – Excess $213,310 (below)
• Crime $7,216
• Cyber (new) $23,425 __________
$435,414 $470,000
• Excess Worker’s Compensation $109,328 $114,400
Total: $544,942 $584,400
Excluding the new Cyber insurance, and including the flat fee from Mesirow Consulting
of $49,500 results in expenses of $571,017, which is $13,383 under the 2014 Budget.
Adding in the new Cyber insurance results in a total cost that is $10,042 over budget.
Staff will manage remaining Insurance Fund accounts during 2014 to stay within the
total Fund budget.
Legislative History:
N/A.
Page 3 of 3 89 of 303
For City Council meeting of November 25, 2013 Item A4
Resolution 67-R-13 Acceptance of Age Options Grant
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joe McRae, Interim Director Parks, Recreation and Community Services
Subject: Resolution 67-R-13 to Accept Grant Awards for the Maximum Award
Amount of $27,339 from Age Options in Order to Award the Long Term
Care Ombudsman Program for the City of Evanston.
Date: November 25, 2013
Recommended Action:
Staff recommends City Council approval of Resolution 67-R-13 authorizing the City
Manager to sign notification of grant awards to fund and operate the Long Term Care
Ombudsman Program for the City of Evanston.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City
will receive is solely dependent upon amount of funds utilized from the City of
Evanston’s operating budget in the form of local cash as well as local in-kind services
provided by the City of Evanston. Overall budgeted expenses for the 2014 program
include staffing salaries, travel, supplies, postage, telephone, training materials and
employee training in the amount of $115,278. The amount listed below itemizes
expenses to be reimbursed by AgeOptions as well as the local cash and in-kind
services provided by the City of Evanston.
Expenses Age Op tions
Funds
City of Evanston
Cash Match
City of
Evanston
In-Kind Match
TOTAL
Salary and Benefits $21,211 $70,529 11,520 $103,260
Auto Allowance/travel for
training $2,700 $1,200 $3,900
Supplies/Equipment $800 $1,500 $2,300
OTHER (training and
materials, telephone,
community information,
etc.).
$2,628
$3,190 $5,818
Other Expenses
TOTAL $27,339 $76,419 $11,520 $115,278
Memorandum
90 of 303
Summary:
The City of Evanston applied for and received funding for the Long Term Care
Ombudsman program through Age Options. As part of the nationwide network, Age
Options is authorized by the federal Older Americans Act and the Illinois Department on
Aging as the Planning and Service Area for the 30 townships surrounding Chicago. The
Older Americans Act Title III-B Ombudsman grant funds the Long Term Care
Ombudsman Program, which provides advocacy for residents who live in long term care
facilities as well as community-wide programs and consultations for individuals
requesting information regarding long term care. This grant covers a portion of the Long
Term Care Ombudsman salary, travel, supplies, postage, telephone, training material
and employee training food costs.
Attachments:
Resolution
Age Options Award Letter
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11/15/2013
67-R-13
A RESOLUTION
Authorizing the City Manager to Sign
a Notification and Conditions of Grant Award
to Fund the Long-Term Care Ombudsman Program
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high stand of living for seniors; and
WHEREAS, pursuant to the Older Americans Act of 1965 (P.L. 109-365)
and the Illinois Act on Aging (20 ILCS 105/1 et seq.), the Parks, Recreation and
Community Services Department (the “Department”) operates a Long-Term Care
Ombudsman Program; and
WHEREAS, the Ombudsman protects and promotes the rights and quality
of life for residents of long-term care facilities by maintaining a working relationship with
the residents and staff of such facilities within the City; and
WHEREAS, the Department applied to the Illinois Department on Aging
for funding for its Ombudsman program; and
WHEREAS, the Department received a grant award in the amount of
twenty-seven thousand, three hundred thirty nine dollars ($27,339.00); and
WHEREAS, the Department intends to use the grant award for personnel,
travel and training costs, supplies, and equipment for the Ombudsman program,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized to sign, and the
City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notification
of Grant Award and Conditions of Award attached hereto as Exhibits A and B,
incorporated herein by reference.
SECTION 3: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Grant Award as he may determine to be in the
best interests of the City.
SECTION 4: That this Resolution 67-R-13 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2013
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EXHIBIT A
Illinois Department on Aging
Notification of Grant Award
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GRANTEE NAME, ADDRESS
City of Evanston Project ID:B3 OMB
Date:10/1/2013
Type of Grant:T3B0 Supportive Services Funding
Approved Costs for Project Period Project Period:10/1/2013
a. Personnel/Fringe $103,260 To:9/30/2014
b. Travel of Persons $3,900
c. Equipment & Supplies $2,300
d. Other $5,818 Sub Areas:
e. Food-Nutrition Only
f. Delivery-Nutrition Only
g. Total $115,278
Computation of Grant Award
1. Total Cost $115,278 8. Original Obligation:$27,339
2. Less Anticipated Revision 1:$0
Project Income $0 Revision 2:$0
3. Net Cost (estimated)$115,278
4. Nonfederal Share $87,939 9. Share of Net Cost
a. Local Cash $76,419 a. NonFederal Share 76.28%
b. Local Inkind $11,520 b. Local Cash Share 66.29%
5. Area Agency Share $27,339 c. Federal/State Share 23.72%
6. State Share
10. Application for Funds
7. New Obligation Awarded $27,339 Date:7/8/2013
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the
grantee provided all conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions.
Name and Title Date
Signature
Subscribed and sworn to before me this _____ day of ________________, 20_____
Notary Public Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
Jonathan Lavin, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an
integral component of this Notification of Grant Award.
EVANSTON,IL-60201
2100 RIDGE AVENUE
City of Evanston
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
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EXHIBIT B
Illinois Department on Aging
Conditions of Award
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Notification of Grant Award Cover Page
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AgeOptions Conditions of Award
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In addition to the conditions stated in this FY 2013 Conditions of Award document, the Grantee acknowledges,
where applicable, receipt of the following documents from AgeOptions and agrees to abide by the
requirements and policies set forth:
• AgeOptions Service Definitions and Standards
o FY 2014 RFP Service Definitions and Standards (for Titles B, D, E, ombudsman and Title VII
Elder Abuse)
o FY 2012 -2014 Definitions and Standards (for Title III-C)
• AgeOptions Request for Proposals
o FY 2014 Request for Proposal (for Titles B, D, E, ombudsman and Title VII Elder Abuse)
o FY 2012-14 Nutrition Request for Proposal (for Title III-C)
• Requirements for Recipients of Title III Older Americans Act Funds (All Title III)
• FY 2014 Conditions of Award (All Title III)
• Grantee’s work plan as submitted to AgeOptions in the form of the Grantee’s application for funding (All
Title III)
• Assurances
o FY 2014 AgeOptions Grant/Contract Assurances ((for Titles B, D, E, ombudsman and Title VII
Elder Abuse)
o FY 2012 AgeOptions Grant/Contract Assurances (for Title III-C)
_____________________________________________
Typed or Printed Name of Organization
_____________________________________________
Signature of Organization’s Authorized Representative
Conditions of Award follow on Page 3
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FY 2014 CONDITIONS OF AWARD
I. From Page One of this Notification of Grant Award (NGA):
a. The date indicated on Line 10 is the official work program for this grant.
b. The project period ends September 30, 2014, unless otherwise noted on Page 1. All costs
related to this grant must be obligated prior to September 30, 2014, and disbursed prior to
November 30, 2014.
c. The amount listed on Line 5 under Computation of Grant Award will constitute the ceiling for the
Title III federal participation in the approved cost. The Area Agency Share funds may be any
combination of Federal, State (General Revenue Funds) and/or, where appropriate, NSIP
(Nutrition Services Incentive Program). The amount listed on Line 6 under Computation of Grant
Award will constitute a ceiling for the state fund participation. In-kind and project income may
not replace the obligation for local cash, although local cash may replace in-kind. Final
AgeOptions participation will be based on the close-out report.
d. The Area Agency share of the approved net cost (Number 7 under Computation of Grant
Award) is earned ONLY when the approved cost is accrued and the NON-FEDERAL (Number
4) share of the cost has been contributed. Receipt of AgeOptions Funds (either through
advance or reimbursement) does not constitute earning of these funds. Failure to generate
agreed matching funds will require reimbursement to AgeOptions of unmatched AgeOptions
funds received.
e. If the actual net cost is less than the amount on Number 3, the non-federal share will be at the
percent indicated on Line 9a. In-kind may be up to the amount identified in this award. The
cash match must be at the percent identified on Line 9b (Local Cash Share) and the
federal/state share will be at the percent identified on Line 9c (Federal/State Share) of the net
cost for the project period of this grant.
II. Receipt of funds (Federal, including NSIP Commodity resources, or State ) is contingent upon the
following:
a. Appropriation: Obligations of AgeOptions will cease immediately without penalty of further
payment being required if in any fiscal year the Illinois General Assembly or Federal funding
source fails to appropriate or otherwise make available sufficient funds for this Agreement.
b. Compliance with AgeOptions requirements, terms, conditions, and the Notification of Grant
Award are being met.
i. Compliance with all of AgeOptions policies and requirements (including any updates)
contained in:
1. AgeOptions Service Definitions and Standards
a. FY 2014 RFP Service Definitions and Standards (for Titles B, D, E,
ombudsman and Title VII Elder Abuse)
b. FY 2012 -2014 Definitions and Standards (for Title III-C)
2. AgeOptions Request for Proposals
a. FY 2014-16 Request for Proposal (for Titles B, D, E, ombudsman and
Title VII Elder Abuse)
b. FY 2012-14 Nutrition Request for Proposal (for Title III-C)
3. Requirements for Recipients of Title III Older Americans Act Funds (All Title III)
4. FY 2014 Conditions of Award (All Title III)
5. Grantee’s work plan as submitted to AgeOptions in the form of the Grantee’s
application for funding (All Title III)
6. Assurances
c. Compliance with applicable state and federal laws, rules, and regulations
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d. All funds must be obligated by the end of the approved budget period and must be used as
specified in the approved in the Request for Proposal application (if applicable); Letter of Intent
(if applicable) and/or budget.
e. All terms and conditions of the Notice of Grant Award are met.
f. Any State grant funds not expended or legally obligated by the end of the grant agreement, or
during the time limitation to grant fund expenditures set forth in this section, must be return to
AgeOptions within 45 days, if the funds are not already on deposit with the grantor agency or
the State Treasurer.
g. Grantee shall maintain, for a minimum of 3 years after the completion of the grant, adequate
books, records, and supporting documents to verify the amounts, recipients, and uses of all
disbursements of funds passing in conjunction with the grant; the grant and all books, records
and supporting documents related to the grant shall be available for review and audit by
AgeOptions, the Illinois Department on Aging, Executive Inspector General, the Auditor
General, and the Attorney General; and the Grantee agrees to cooperate fully with any audit
conducted by AgeOptions, the Illinois Department on Aging, Executive Inspector General, the
Auditor General, and the Attorney General; and to provide full access to all relevant materials.
Failure to maintain the books, records, and supporting documents required by this Section shall
establish a presumption in favor of the State for the recovery of any funds paid by the State
under the Grant for which adequate books, records, and supporting documentation are not
available to support their purported disbursement.
h. For not-for-profit organizations who are grantees, until such time as the Federal Government
makes effective any other superseding rules, regulations, circulars, or other official issuances
governing the administration of sub grants to not-for-profit grantees under grants to State
Governments, not-for-profit grantees will continue to be covered by 45 CFR 74 and OMB
circulars A-110 (Uniform Administrative Requirements), A-122 (Cost Principles), and A-133
(Audit Requirements).
i. For local government grantees, this grant to the Grantee shall be governed by the regulations
codified in 45 CFR 92, 2 CFR, Part 225 (A-87), OMB Circulars A-102 and A-133 and those
provisions in 45 CFR 74 which remain in effect for grants to governments.
j. Any statements, provisions, or considerations contained in the Attachments that are inconsistent
with the provision of this grant shall be of no force or effect in the event there is a conflict
between this and relevant statutes or administrative rules, the statute or role shall control.
k. This grant shall be governed and construed in accordance with the laws of the State of Illinois
and all subsequent amendments. In the event any provision, term, or condition of this grant is
declared void, unenforceable or against public policy, then said grant shall be construed as
though said term did not exist.
III. General and Administrative Requirements
a. Policies and procedures for administration of Title III Projects must include adherence to all
requirements of federal government, state government and AgeOptions.
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b. The Grantee must maintain sufficient and appropriate insurance and bond coverage for all Older
Americans Act funded services, and provide proof of coverage to AgeOptions prior to the project
period.
IV. Fiscal Requirements
a. The Grantee must permit AgeOptions, authorized State of Illinois and authorized Federal
personnel access to financial program and service records for purposes of Title III audit,
monitoring, and evaluation.
b. Grantee must meet AgeOptions requirements for Title III fiscal records. The Grantee, in
determining the costs of work performed under this grant, agrees to comply with the standards
set forth in the applicable Office of Management Budget (OMB) Circular (A-122 [Cost Principles
for Nonprofit Organizations]; A-87 [Cost Principles for Governmental Agencies]; or A-21 [Cost
Principles for Educational Institutions]. The Grantee agrees to comply with audit requirements
imposed by federal and state authorities governing this grant including auditing standards
prescribed by the American Institute of Certified Public Accountants and Government Auditing
Standards issued by the Comptroller General of the United States.
c. Audits for agencies expending over $500,000 in federal funds, from all sources, shall be
conducted in accordance with OMB Circular A-133 (Single Audits of States, Local
Governments, and Non-Profit Organizations). Grantees in this category must submit copies of
the annual audit report, management letter of representations, management letter (if any) and
reconciliations to closeout reports within six (6) months after the end of their fiscal year.
d. The CFDA (Code of Federal Domestic Assistance) numbers for AgeOptions funding are:
Title CFDA
Title IIIB 93.044
Title IIIB-Ombudsman 93.044
Title IIIC 93.045
NSIP 93.053
Title III-D 93.043
Title III-E 93.052
Title VII Elder Abuse 93.041
Title VII Ombudsman 93.042
e. Fiscal reporting requirements, reconciliation and reports from agency auditors for agencies that
expend less than $500,000 in Federal funds, from all sources, during a year will be more limited
in scope than the requirements outlined in OMB Circular A-133. Specific components to be
included in these year-end reports and reconciliations will be prescribed by AgeOptions.
V. Reporting Requirements
a. All grantees must submit a “reconciliation report” which balances their audited figures to the
AgeOptions “Close-out report”. All funds received from AgeOptions must be segregated from
other sources of funding and clearly labeled. This “reconciliation report” must be sent to
AgeOptions within 30 days of the close of the grantee’s audit.
b. The Grantee's accounting system must have supporting documentation for all expenses of the
project, which include (but not limited to): canceled checks for all project costs; receipts; payroll
sheets for all personnel providing Older Americans Act funded services and/or services
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provided with state funds granted by AgeOptions based on actual time spent in each service,
allocated and reported on the monthly financial reports; and bank statements and ledgers that
adequately represent the financial status of the Older Americans Act funded project and/or
project provided with state funds granted by AgeOptions. All in-kind and matching funds must
be documented in the same manner as Title III funds. Project Income must be expended based
upon the application, with any changes of expenditures to be approved by AgeOptions. All
Project Income must be reported to AgeOptions. All such records must be available for
inspection by AgeOptions, the Illinois Department on Aging, and/or federal representative(s).
c. All time sheets kept by staff and/or volunteers providing Older Americans Act funded services,
and/or services provided with state funds granted by AgeOptions, must detail the actual amount
of time spent per funded service per payroll period.
d. The Grantee must provide AgeOptions on or before December 10, 2013, an inventory sheet of
all Title III Older Americans Act funded equipment over $500.
e. All service outputs, budget, and narrative statements are to be adhered to by the Grantee.
Revisions of all parts of the work program may be requested through August 30, 2014, but
cannot be implemented into the grant work plan without the written approval of AgeOptions.
f. Units of service must be provided in each quarter of the year or as agreed upon in the grant
application. New clients should be provided service and reported on in each quarter of the year,
or as agreed upon in the grant application.
g. The Grantee must maintain service records for all AgeOptions funded services. Records shall
clearly support and substantiate all units, clients and other information reported to AgeOptions.
h. The Grantee must provide to AgeOptions in a manner prescribed and determined by
AgeOptions, service and client information. Such information shall be used in part to meet the
Illinois Department on Aging reporting requirements including those under the National Aging
Program Information System (NAPIS).
i. The Grantee/Contractor must submit all financial and program reports on forms provided by
AgeOptions or specifically approved in writing by AgeOptions. Reimbursement will depend on
the timely submittal of reports at times specified by AgeOptions. If reports are not submitted on
time, AgeOptions may hold reimbursements until the Grantee provides all reports and meets
deadlines.
j. Quarterly Service Cost Reports are due fifteen days following the end of the quarter for the first
three quarters. Fourth quarter reports are due ten days following the end of the quarter. If
necessary, final (revised) reports are due November 10th.
k. All forms or methods upon which program reports, reimbursement requests, and/or other
documentation is submitted to AgeOptions automatically assumes the following:
i. The Grantee/Contractor certifies that all information is correct at the time of submission,
regardless of submission method, and
ii. The individual preparing and/or submitting the form is authorized to submit and/or
prepare the form.
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l. Any unearned cash as determined in the closeout calculation for the grant year must be
returned to AgeOptions no later than 45 days following the receipt of the closeout report, unless
notified otherwise by AgeOptions.
m. The Grantee must request from AgeOptions approval of any cost change over ten percent
(10%) in either:
i. The budget categories of Personnel, Travel, Equipment/Supplies, Food, Delivery, Other
or
ii. The service categories.
iii. The Grantee should submit a Revision Request and letter requesting the changes and
rationale for the request by August 30, 2014. If approved, AgeOptions will generate a
revised Notification of Grant Award (NGA).
n. For Title III-C Nutrition Grants – Grantees may not transfer funds from the Food and/or Delivery
budget categories into any other budget category (i.e. Personnel, Travel, Equipment/Supplies,
Other). If AgeOptions chooses to increase or decrease unit levels, AgeOptions will
increase/decrease allocations based on the AgeOptions per unit share of the food and delivery
cost as originally budgeted.
o. AgeOptions will only reimburse costs that it has legal authority to do under a current Illinois
Department on Aging Notification of Grant Award. The awarding of funds by AgeOptions to a
local project is contingent upon the issuance by the Illinois Department on Aging of a signed
Notification of Grant Award, which authorizes AgeOptions to distribute funds. The failure, at any
time, of the Illinois Department on Aging to issue AgeOptions a Notification of Grant Award will
result in this grant award becoming null and void. This grant award becomes null and void if an
existing Notification of Grant Award to AgeOptions is canceled; and/or federal and state funds
awarded to AgeOptions throughout the grant year are not sufficient to maintain fiscal year
commitments.
p. AgeOptions has sole responsibility for allocating available resources under its approved
Notification of Grant Award. In the event that resources are not sufficient to meet obligations
under this grant, AgeOptions will issue a grant revision establishing new funding levels for the
grant period. Action to reduce grant levels will be in proportion to the level of funds determined
available for the program by AgeOptions. Instances when such action will occur include, but are
not limited to, reduction of funds from the federal or state government, insufficient carryover
from the previous year to cover obligations, and/or changes in funding, rules/standards or
directives required by the state or federal government.
q. The Grantee agrees to comply with all requirements of the Older Americans Act of 1965 as
amended, and regulations and program instructions from federal and state authorities under
which this grant is given, including all provider service regulations and requirements detailed in
Volume 53 No. 169 Federal Register, 33758 - 33759, August 31, 1988 and Titles 41 and 45 of
the Code of Federal Regulations.
r. The grant application (as identified in Condition (l)) includes a budget for delivery of services
and a list of the services to be provided by units and clients to be served. AgeOptions awards
funds to the Grantee with the expectation that the grant application goals for expenditures,
service units, and clients will be met during and throughout the Fiscal Year. If AgeOptions
determines that expenditures, service units, or client projections will not be met, AgeOptions
may take action as outlined in the Request for Proposal (RFP) or in AgeOptions Policy on
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Performance Deficiencies of Grantees. AgeOptions may initiate a revised grant award to reflect
the level of funds needed to reach reduced unit and client projections.
VI. ACCEPTANCE OF GRANT
a. The Grantee certifies, under oath, that all information in the grant agreement is true and correct
to the best of the Grantee’s knowledge, information and belief; that the funds shall be used only
for the purposes described in the grant agreement; and the award of grant funds is conditioned
under such certification. I, the undersigned, under oath, certify that I have read and understand
the terms of the Notification of Grant Award and that this Agency will abide by them. I further
certify that I am authorized to sign for this Agency and that I have not been convicted of bribery
or attempting to bribe an officer or employee of the State of Illinois, nor have I made an
admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). The Grantee
certifies that he is not in default on an educational local as provided in Public Act 85-827. The
Grantee certifies that is has not been barred from contracting with a unit of state or local
government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961.
b. This certifies acceptance of the terms of this Grant under Title III of the Older Americans Act
of 1965, as amended, and in terms and conditions enumerated in the narrative and exhibits of
the approved Grant applicant. This further certifies that the accepting agency understands that
it must administer the Grant in compliance with all rules and regulations of the U.S. Department
of Health and Human Services, as well as those of the Illinois Department on Aging and
AgeOptions.
c. This further certifies that the Grantee understands that no alterations of the terms specified in
this grant, as approved, may be made without written authorization of AgeOptions.
d. Grantee certifies to the following in fulfilling the requirements of the Drug Free Workplace Act
(Check only one):
____ That I am doing business as an individual and I certify that I will not engage in the
unlawful manufacture, distribution, dispensation, possession, or use of a controlled
substance in the performance of this contract.
____The Drug Free Workplace Act does not apply (either the contract is less than
$5,000, or the contractor or grantee is a corporation, partnership, or other entity that
has less than 25 employees).
____The Drug Free Workplace Act does apply and I have completed and attached the
required certification form. (The Drug Free Workplace Act applies to contracts or
grants of $5,000 or more with corporations, partnerships, or other entities with 25 or
more employees at the time the contract or grant is awarded.)
e. The Grantee certifies that it has not been barred from contracting with a unit of State or local
government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961.
Grantee certifies that it has not assisted an employee of the State, who has authority to award a
State contract, by receiving, drafting, or preparing any invitations for bids, a request for
proposal, or request for information, or providing similar assistance (except as part of a public
request for such information). Grantee further certifies that is has not violated the prohibitions
against submitting specifications to the State unless requested to do so by an employee of the
State and against submitting a bid or proposal or receiving a State contract for procurement
need where it was contracted to write the specifications for that procurement need. 30 ILCS
500/50-10.5(e), amended by Public Act No. 97-895 (August 3, 2012).
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f. The Grantee certifies that neither it nor any substantially-owned affiliated company is
participating or shall participate in an international boycott in violation of the provision of the U.S.
Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce
promulgated under that Act.
g. The Grantee certifies it and its employees will comply with applicable provisions of the U.S. Civil
Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42
U.S.C. 1201 et.seq.) and applicable rules in performance under this grant.
h. The Grantee certifies that it is not in default on an educational loan (5 ILCS 385/3). This applies
to individuals, sole proprietorships, partnerships and individuals as members of LLCs.
i. The Grantee certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-
43); and as applicable has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the Illinois
Secretary of State.
j. If the Grantee has been convicted of a felony, the Area Agency certifies at least five years have
passed after the date of completion of the sentence for such felony, unless no person held
responsible by a prosecutor’s office for the facts upon which the conviction was based continues
to have any involvement with the business (30ILCS 500/50-10).
k. The Grantee certifies that it and its affiliates are not delinquent in the payment of any debt to the
State (or if delinquent has entered into a deferred payment plan to pay the debt), and the
Grantee and its affiliates acknowledge the State may declare the grant void if this certification is
false (30 ILCS 500/50-11) or if the Grantee or an affiliate later become delinquent and has not
entered into a deferred payment plan to pay off the debt (30 ILCS 500/50-60).
l. The Grantee certifies it has not paid any money or valuable thing to induce any person to refrain
from bidding on a State contract, nor has the Grantee accepted any money or other valuable
thing, or acted upon the promise of same for not bidding on a State Contract (30 ILCS 500/50-
25).
m. The Grantee certifies it has not been convicted of the offense of bid rigging or bid rotating or any
similar offense of any state or of the United States (720 ILCS 5/33 E-3, E-4).
n. The Grantee certifies it complies with the Illinois Department of Human Rights Act and rules
applicable to public contracts, including equal employment opportunity, refraining from unlawful
discrimination and having written sexual harassment policies (775 ILCS 5/2-105).
o. The Grantee certifies it does not pay dues to or reimburse or subsidize payments by its
employees or any dues or fees to any “discriminatory club” (775 LCS 25/2).
p. If Grantee, or any officer, director, partner, or other managerial agent of Grantee has been
convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony
under the Illinois Securities Law of 1953, Grantee certifies at least five years have passed since
the date of the conviction. Grantee further certifies that it is not barred from being awarded a
grant and acknowledges that the State shall declare the grant void if this certification is false (30
ICLS 500/50-10.5)
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q. Grantee certifies it is not in violation of the “Revolving Door” section of the Illinois Procurement
Code (30 ILCS 500/50-30).
r. Grantee certifies it is not retained a person or entity to attempt to influence the outcome of a
procurement decision for compensation continent in whole or in part upon the decision of
procurement (30 ILCS 500/50-38)
s. Grantee certifies it will report to the Illinois Attorney General and the Chief Procurement Officer
any suspected collusion or other anti-competitive practice among any bidders, offerors,
contractors, proposers or employees of the State (30 ILCS 500/50-40, 50-45, 50-50)
t. Grantee warrants and certifies that it and, to the best of its knowledge, its subcontractors have
and will comply with Executive Order No. 1 (2007). The Order generally prohibits Grantees and
subcontractors from hiring the then serving Governor’s family members to lobby procurement
activities of the State, or any other unit of government in Illinois including local governments if
that procurement may result in a contract valued at over $25,000. This prohibition also applies
to hiring for that same purpose and former State employee who had procurement authority at
any time during the one-year preceding the procurement lobbying activity.
u. Grantee certifies that information technology, including electronic information, software, systems
and equipment, developed or provided under this grant will comply with the applicable
requirements of the Illinois Technology Accessibility Act Standards as published at
www.dhs.state.il.us/itaa (30ILCS 587).
v. Grantee certifies that it has read, understands, and is in compliance with the registration
requirements of the Elections Code (10 ILCS 5/9-35) and the restrictions on making political
contributions and related requirements of the Illinois Procurement Code (30 ILCS 500/20-160
and 50-37). Grantee will not make a political contribution that will violate these requirements.
These requirements are effective for the duration of the term of office of the incumbent
Governor or for a period of two years after the end for the grant tern, whichever is longer.
w. Grantee certifies that it will comply with the Linguistic and Cultural Competency (LCC)
Guidelines and Assurance established by the State of Illinois. The purpose of these LCC
Guidelines is to improve access to culturally competent programs, services, and activities for
Limited English Proficient (LEP) customers, persons who are hard of hearing or Deaf, and
persons with low literacy.
VII. Under penalties of perjury, I certify that
a. The number shown on this form is my correct taxpayer identification number (or I am waiting for
a number to be issued to me), and
b. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or
(b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup
withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified
me that I am no longer subject to backup withholding, and
c. I am a U.S. person (including a U.S. resident alien), and
d. All information in this grant agreement is true and correct to the best of my knowledge,
information and belief; the funds shall be used only for the purposes described in the grant
agreement; and the award of funds is conditioned upon such certification, and
e. I, the undersigned, under oath, certify that I have read and understand the terms of the Request
for Proposal and this Agency will abide by them at all times during the period set forth in the
Grant Award. I further certify that I am authorized to sign for this Agency and that I have read
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the attached documents and hereby abide to follow the requirements and policies set forth
therein.
Grantee Name: __________________________________________________________________________
Organization’s Federal Taxpayer Identification Number: __________________________________
Legal Status (please check [√] one):
___ Individual ___ Corporation providing or billing
medical and/or health care services
___ Pharmacy/Funeral Home/Cemetery (Corp.)
___ Sole Proprietor ___ Limited Liability Company (select applicable
tax classification)
___ D = disregarded entity
___ C = corporation
___ P = partnership
___ Partnership/Legal Corporation ___ Corporation NOT providing or billing
medical and/or health care services ___ Tax-exempt
___ Governmental ___ Estate or Trust
___ Non-Resident Alien ___ Pharmacy (Non-Corp.) ___ Other:
AgeOptions Grantee
Jonathan Lavin, Signature Signature of Organization’s Authorized Representative
Date of Signature Date of Signature
Jonathan Lavin, President and CEO Typed Name and Title of Authorized Representative
AgeOptions is requesting disclosure of information that is necessary to accomplish the statutory purpose as
outlined under 20 ILCS 435/5 and 435/5.1. Disclosure of this information is MANDATORY as required by
Federal Office of Management and Budget OMB Circulars A-102 and A-122 (2 CFR, Part 230). Failure to
comply will result in Federal and/or State funding being withheld.
AgeOptions does not discriminate in admission to programs or treatment of employment in programs or
activities in compliance with appropriate State and Federal Statutes. For information, call 1-800-252-8966
(Voice) or 1-888-206-1327 (TTY) or contact the AgeOptions Civil Rights Coordinator at (708) 383-0258.
107 of 303
AgeOptions Conditions of Award
Page 12 of 12
STATE OF ILLINOIS
ILLINOIS DEPARTMENT ON AING
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (30 ILCS 580/1 et seq.) The Drug Free Workplace Act, effective January
1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purposes of awarded a contract for the
procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or
contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not
limited to, suspension of contract or grant payments, termination of the contract of grant and debarment of contracting or grant
opportunities within the State for at least one (1) year but not more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership, or other entity with twenty five (25) or
more employees at the time of issuing the grant, or a department, division, or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
Publishing a statement
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition,
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) Abide by the terms of the statement; and
(B) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than
five (5) days after such conviction.
Establishing a drug free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The grantee’s or contractor’s policy of maintaining a drug free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon an employee for drug violations.
v. Providing a copy of the statement required by subparagraph
1. To each employee engaged in the performance of the contract or grant and to post the statement in
a prominent place in the workplace.
2. Notifying the contracting or granting agency within ten (10) days after receiving notice under part
(b) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice
of such conviction.
3. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or
rehabilitation program by, any employee who is so convicted, as required by section5 of the Drug
Free Workplace Act.
4. Assisting employees in selecting a course of action in the event drug counseling, treatment, and
rehabilitation is required and indicating that a trained referral team is in place.
5. Making a good faith effort to continue to maintain a drug free workplace through implementation of
the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS
CERITIFICATION ON BEHALF OTHE LEGAL ENTITY DESIGNATED BELOW.
____________________________________________ _____________________________________________________
Typed or Printed Name of Organization Signature of Organization’s Authorized Representative
____________________________________________ _____________________________________________________
Organization’s Federal Taxpayer Identification Number Typed or Printed Name and Title of Organizations Authorized
Representative
___________________________
Date of Signature
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For City Council Meeting of November 25, 2013 Item A5
Resolution 66-R-13: Dempster Street Traffic Signals
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering
Rajeev Dahal, Senior Project Manager - Traffic
Subject: Resolution 66-R-13
Dempster Street Traffic Signal Modernization and Coordination Project
Phase II Engineering Agreements
Date: November 13, 2013
Recommended Action:
Staff recommends approval of the proposed Resolution 66-R-13 authorizing the City
Manager to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and the Preliminary Engineering Services Agreement with
Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL 60123) in the
amount of $68,122.37 for the Dempster Street traffic signal modernization and
coordination project.
Funding Source:
Funding for this work will be from the CIP Fund (415941) in the amount of $68,122.37.
Summary:
The City has received a grant of $792,000 through the Federal Congestion Mitigation
and Air Quality Improvement (CMAQ) program to modernize and interconnect four(4)
traffic signals on Dempster Street at the intersection of Fowler Avenue, Hartrey Avenue,
Shopping Plaza Drive, Dodge Avenue, and coordination with the traffic singals at
Asbury Avenue and Ridge Avenue. The Dempster traffic signals at Asbury Avenue and
Ridge Avenue within the historic district were modernized previously. IDOT will
reimburse the City $51,000 upon the completion of Phase II Engineering Services.
Once this project is completed, it will provide the following benefits:
Memorandum
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• The traffic signals’ interconnection and coordination will improve flow of the traffic on
Dempster particulary at the closely spaced intersections, will reduce delays, will
reduce idelings and the automobiles’ emissions.
• Transit Signal Priority (TSP) compatible traffic controllers will allow Pace to
implement Dempster Street Arterial Rapid Tranist (ART) project.
• The new signal equipment will meet current MUTCD and IDOT District 1 standards.
The LED signal heads will reduce energy consumption.
• The installation of countdown actuated pedestrain signals will improve the flow for
both the pedestrain and vehicles and will reduce the delays.
• The installation of emergency preemption devices will provide faster access to
incidences by the emegency vehicles.
To begin the project, Public Works Department issued a request for qualifications (RFQ
# 12-162) for the Statement of Qualifications for the preliminary engineering and
construction administration services, qualifications and experience, key technical staff,
and the participation of M/W/EBE. A selection team consisting of the Director of Public
Works, Interim City Engineer, Senior Traffic Engineer, Traffic Operations Manager and
Purchasing Manager reviewed the proposals. HLR was selected for the Phase I
Engineering services and after successful completion was recommended by the team to
be awarded the Phase II Engineering and Construction Engineering services. They
have provided quality service and on-time performance within budget for Phase I
Engineering services which is nearing completion in coordination with IDOT.
The firm is satisfying its M/W/EBE goal by having AES Services Inc., as sub-consultants
that will perform work equivalent to 25.9% of the contract amount. The M/W/EBE
schedule and supporting documentation have been reviewed by the Purchasing
Manager, as indicated in the attached memo.
IDOT has reviewed the scope, cost, and the agreement documents. IDOT approval
and execution of the agreements will be required before proceeding further on this
project. Upon successful completion of the Phase II Engineering, the City will negotiate
with HLR the scope and contract for Construction Administration/Signal Coordination
and Timing services with review and approval by IDOT.
Legislative History:
The City Council approved Resolution 10-R-13 on February 11, 2013 authorizing the
City Manager to execute the Local Agency Agreement with the IDOT and the
Preliminary Engineering Services Agreement with HLR for Phase I Engineering.
--------------------------------------------------------------------------------------------------------------------
Attachments:
Copy of Resolution 66-R-13
Location Map
Local Agency Agreement with Illinois Department of Transportation
Preliminary Engineering Services Agreement with HLR
M/W/EBE Memo
110 of 303
11/8/2013
66-R-13
A RESOLUTION
Authorizing the City Manager to execute the Local Agency
Agreement with the Illinois Department of Transportation, and the
Preliminary Engineering Services Agreement with Hampton, Lenzini
and Renwick, Inc., for Federal Participation in Phase II
Engineering of the Dempster Street Traffic Signal Upgrade and
Coordination Project
WHEREAS, the City of Evanston and the Illinois Department of
Transportation (hereinafter “IDOT”), in the interest to promote safe and efficient
roadway system, are desirous of undertaking the Preliminary Engineering services to
upgrade and coordinate the traffic signals on Dempster Street (see map, attached
hereto as Exhibit A, said services to be identified as State Section: 12-00262-00-TL,
State Job: D-91-467-12, and Project Number: CMM-4003(047) and hereinafter referred
to as the “Project”; and
WHEREAS, the parties hereto are desirous of said Project in that same
will be of immediate benefit to the residents of the area and will be permanent in nature;
and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of Federal funds committed to improve this Project; and
WHEREAS, the City would like to enter into an Agreement with
consultants Hampton, Lenzini and Renwick, Inc., to provide preliminary engineering
services; and
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66-R-13
~2~
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into said Agreements,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to execute and
the City Clerk hereby authorized to attest to the Local Agency Agreement made with the
Illinois Department of Transportation, attached hereto as Exhibit B, and the Preliminary
Engineering Services with Hamtpton, Lenzini and Renwick, Inc., attached hereto as
Exhibit C, and all made a part hereof.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreements as may be determined to be in
the best interests of the City.
SECTION 3: That this Resolution 66-R-13 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
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66-R-13
~3~
EXHIBIT A
Project Location Map
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66-R-13
~4~
EXHIBIT B
Local Agency Agreement for Federal Participation
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Local Agency
City of Evanston
State Contract
Day Labor
Local Contract
X
RR Force Account
Local Agency Agreement
for Federal Participation
Section
12-00262-00-TL
Fund Type
CMAQ
ITEP and/or SRTS Number
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
D-91-467-12 CMM-4003(047)
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name Dempster Street Route FAU 3727 Length 1.0 mile
Termini Fowler Avenue to Ridge Avenue
Current Jurisdiction STATE Existing Structure No N/A
Project Description
Phase II Preliminary Engineering for the modernization and interconnection of traffic signals at the intersections of Dempster Street with
Fowler Avenue, Hartrey Avenue, Evanston Plaza and Dodge Avenue and to update signal controllers and pedstrian signals at the
intersections with Asbury Avenue and Ridge Avenue.
Division of Cost
Type of Work CMAQ % STATE % LA % Total
Participating Construction ( ) ( ) ( )
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering 51,000 ( * ) ( ) 17,122 ( BAL ) 68,122
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 51,000 $ $ 17,122 $ 68,122
*Maximum FHWA (CMAQ) participation 80% not to exceed $51,000.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required, to cover the LA’s total cost.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--- Monthly Payments of
METHOD C---LA’s Share divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
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Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum,
an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement, and will pay to the STATE
the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the
project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subseque nt progressive bills for this improvement, the
LA will pay to the STATE, an amount equal to the LA’s share of the construction cost divided by the estimated total
cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen
property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of
any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,00 0).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
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(25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway
planning and construction activities is 20.205.
(26) That the LA is required to register with the Central Contractor Registration (CCR), which is a web-enabled government-wide
application that collects, validates, stores, and disseminates business information about the federal government’s trading partners
in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at
https://www.uscontractorregistration.com. If the LA, as a sub-recipient of a federal funding, receives an amount equal to or greater
than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following
award terms: http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and http://edocket.access.gpo.gov/2010/pdf/2010-
22706.pdf.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter fo r
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application
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ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1 Location Map
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Wally Bobkiewicz
Name of Official (Print or Type Name) Ann L. Schneider, Secretary of Transportation Date
City Manager By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date
36-6005870 conducting business as a Governmental
Entity.
DUNS Number 074390907 Tony Small, Acting Director of Finance and Administration Date
NOTE: If signature is by an APPOINTED official, a resolution
authorizing
authorizing said appointed official to execute this agreement is
required.
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66-R-13
~5~
EXHIBIT C
Preliminary Engineering Services Agreement for Federal Participation
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Local Agency
City of Evanston
County
Cook
Section
12-00262-00-TL
Project No.
CMM-4003(047)
Job No.
D-91-467-12
Contact Name/Phone/E-mail Address
Rajeev Dahal
847-448-8159
RDahal@cityofevanstion.org
L
O
C
A
L
A
G
E
N
C
Y
Preliminary Engineering
Services Agreement
For
Federal Participation
C
O
N
S
U
L
T
A
N
T
Consultant
Hampton, Lenzini and Renwick, Inc.
Address
380 Shepard Drive
City
Elgin
State
IL
Zip Code
60123
Contact Name/Phone/E-mail Address
Diane Lukas
847-697-6700
DLukas@hlreng.com
THIS AGREEMENT is made and entered into this day of , between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJE CT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Dempster Street Route FAU 3727 Length 1 mile Structure No. n/a
Termini From Fowler Avenue to Ridge Avenue
Description Phase II / Design Engineering to modernize and interconnect traffic signals at intersections with Fowler Avenue, Hartrey
Avenue, Evanston Plaza and Dodge Avenue. Update signal controllers and pedestrian signals at intersections with Asbury Avenue and
Ridge Avenue.
Agreement Provisions
I. THE ENGINEER AGREES,
1.
2.
To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 365 calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessa ry revisions or corrections
resulting from the ENGINEER’s errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such er rors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER’s professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer sea l when
such seal is required by law. It will be the ENGINEER’s respo nsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzl ement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) wi th
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER: SEE EXHIBIT C FOR DETAILED SCOPE OF WORK
Make such detailed surveys as are necessary for the planning and design of the PROJECT.
Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
Design and/or approve cofferdams and superstructure shop drawings.
Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of d rainage
structures, and compliance with applicable design requirements and policies.
Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish suffi cient
data for the design of the proposed improvement.
Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepare d in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
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II. THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or
CPFF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
Specific Rate (Pay per element)
Lump Sum
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5 -409:
With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous part ial payments made to the ENGINEER.
c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other dat a
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE,
without restriction or limitation as to their use.
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3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the curre nt
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all su ch
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or part ies
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnish ed by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor Genera l and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purp orted
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all servic es
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/o r
negligent act in the prosecution of the ENGINEER’s work and shall indemnify and save harmless the LA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. Thes e
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER’s last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, repo rts,
permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The L A will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no gra ntee
or contractor shall receive a grant or be considered for t he purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or viola tion of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for th e specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workpl ace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the pe rformance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Ac t.
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance o f this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Hampton, Lenzini and Renwick, Inc. 36-2555986 $50,481.07
Sub-Consultants: TIN Number Agreement Amount
AES Engineering, Inc. 36-3433209 $17,641.30
Sub-Consultant Total: $17,641.30
Prime Consultant Total: $50,481.07
Total for all Work: $68,122.37
Executed by the LA: City of Evanston
(Municipality/Township/County)
ATTEST:
By: By:
Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST: Hampton, Lenzini and Renwick, Inc.
By: By:
Title: Title: President
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Exhibit A - Preliminary Engineering
Route: Dempster Street (Fowler to Ridge)
Local Agency: City of Evnaston *Firm’s approved rates on file with IDOT’S
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section: 12-0262-00-TL
Project: CMM-4003(047) Overhead Rate (OH) 147.13 %
Job No.: D-91-476-12 Complexity Factor (R) 0.00
Calendar Days 365
Method of Compensation:
Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]
Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC]
Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC]
Specific Rate
Lump Sum
Cost Estimate of Consultant’s Services in Dollars
Element of Work Employee
Classification
Man-
Hours
Payroll
Rate
Payroll
Costs (DL) Overhead* Services by
Others
In-House
Direct Costs
(IHDC)
Profit Total
Start-up and Coord. Eng. Specialist 20.00 $52.12 $1,042.40 $1,533.68 $0.00 $0.00 $373.53 $2,949.61
Start-up and Coord. Engineer 7 2.00 $44.82 $89.64 $131.88 $0.00 $0.00 $32.12 $ 253.64
Start-up and Coord Engineer 6 34.00 $40.74 $1,385.16 $2,037.98 $0.00 $283.63 $537.48 $4,244.25
Start-up and Coord Engineer 4 10.00 $34.85 $348.50 $512.74 $0.00 $0.00 $124.88 $ 986.12
Start-up and Coord Engineer 2 12.00 $27.07 $324.84 $477.93 $0.00 $0.00 $116.40 $ 919.17
Traffic Signal Plans Principal 10.00 $58.79 $587.90 $864.97 $0.00 $0.00 $210.66 $1,663.53
Traffic Signal Plans Eng. Specialist 35.00 $52.12 $1,824.20 $2,683.94 $17,641.30 $0.00 $653.68 $22,803.12
Traffic Signal Plans Engineer 7 8.00 $44.82 $358.56 $527.54 $0.00 $0.00 $128.48 $1,014.58
Traffic Signal Plans Engineer 6 130.00 $40.74 $5,296.20 $7,792.29 $0.00 $0.00 $1,897.83 $14,986.32
Traffic Signal Plans Engineer 2 205.00 $27.07 $5,549.35 $8,164.75 $0.00 $0.00 $1,988.54 $15,702.64
Traffic Signal Plans Technician 5 20.00 $29.29 $585.80 $861.88 $0.00 $0.00 $209.91 $1,657.59
Traffic Signal Plans Clerical 2 4.00 $26.37 $105.48 $155.19 $0.00 $0.00 $37.79 $ 298.46
Traffic Signal Plans Accounting 8.00 $28.42 $227.36 $334.51 $0.00 $0.00 $81.47 $ 643.34
Totals 498.00 $17,725.39 $26,079.28 $17,641.30 $ 283.63 $6,392.77 $68,122.37
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DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMHampton, Lenzini and Renwick, Inc.PSB DATE11/04/13PRIME/SUPPLEMENT SHEET 1OF5PAYROLLAVGTOTAL PROJECT RATESStart-up and Coord. Traffic signal plans HOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPrincipal58.79102.01% 1.18 102.38% 1.40 Engineering Specialis52.125511.04% 5.762025.64% 13.36358.33% 4.34 Engineer 950.100 Engineer 847.680 Engineer 744.82102.01% 0.9022.56% 1.1581.90% 0.85 Engineer 640.7416432.93% 13.423443.59% 17.7613030.95% 12.61 Engineer 536.480 Engineer 434.85102.01% 0.701012.82% 4.47 Engineer 329.000 Engineer 227.0721743.57% 11.801215.38% 4.1720548.81% 13.22 Engineer 124.270 Technician 7 35.680 Technician 6 30.340 Technician 5 29.29204.02% 1.18 204.76% 1.39 Technician 4 25.130 Technician 3 23.720 Technician 2 19.810 Technician 1 12.290 Clerical 226.3740.80% 0.21 40.95% 0.25 Clerical 118.330 Accounting28.4281.61% 0.46 81.90% 0.54 0 0 0 0 0 0 TOTALS498100% $35.60 78 100.00% $40.91 420 100% $34.61 0 0% $0.00 0 0% $0.00 0 0% $0.00EXHIBIT A-1PREPARED BY THE AGREEMENTS UNITPrinted 11/4/2013 2:14 PM128 of 303
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Exhibit B
Engineering Payment Report
Prime Consultant
Name Hampton, Lenzini and Renwick
Address 380 Shepard Drive
Telephone 847-697-6700
TIN Number 36-2555986
Project Information
Local Agency
Section
City of Evanston
Section Number 12-00262-00-TL
Project Number CMM-4003(047)
Job Number D-91-467-12
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that wo rk was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name
TIN Number Actual Payment
from Prime
AES Engineering, Inc. 36-3433209
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
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$56.75 $51.66 $40.97 $38.72 $34.03 $26.19 $28.58 $24.14 $27.73TaskDescriptionPRESE7E6E4E2T5CL2ACCHoursDirect CostI.Start-up & CoordinationDL RG AM JS,RN DY BF SS,JH DH BPa. Phase II meetingsKick-off meeting with City & IDOT Bureaus of Local Roads and Traffic2 4 6 19.21$ Plan review meetings with IDOT Bureau of Traffic (50 % and 75% plans)6 8 14 38.42$ Plan review meetings with City of Evanston (50% and 75% plans)6 10 16 113.00$ Meeting with PACE regarding TPS technology2 4 6 56.50$ b. Site visits during plan design4 4 4 12 56.50$ c. Utility coordination48 12d. Special waste PESA response form for Preliminary Site Assessment210 12Task I Sub-Total = 0202341012000 78283.63$ II.Traffic Signal PlansDL RG AM JS,RN DY BF SS,JH DH BPa. Project Setup & Initiation168 15b. Prepare Cover Sheet, General Notes, SOQ & Schedules812 20c. Prepare IDOT District One Traffic signal standard detail sheets 2 2d. Prepare the following sheets for the intersections of Dempster at Fowler, Hartrey, Evanston Plaza and Dodge (HLR prepare 3; AES prepare 1)10,441.97$ Existing traffic signal / span wire signal / removal details21521 38Span wire cable plan / sequence of operations / power chart2 6 18 26Intersection modification plan3 9 21 33Traffic signal modernization plan with accessible ped. Push buttons3 9 24 36Traffic signal cable plan / phase diagram / EVP phase diagram / power chart / intersection schedule of quantities3 6 18 27Accessible detector details and microwave pedestrian detection details2 6 15 23e. Prepare the following sheets for the intersections of Dempster at Asbury and Ridge (Task completed by AES)7,199.33$ Existing traffic signal plan11 2Traffic signal cable plan / phase diagram / EVP phase diagram / power chart / intersection schedule of quantities22 4Hours by Employee ClassificationEXHIBIT CCity of Evanston - Dempster Street Traffic Signal InterconnetPhase II Engineering ServicesAnticipated Scope of ServicesPhase II / Design Engineering to modernize and interconnect traffic signals at intersections with Fowler Avenue, Hartrey Avenue, Evanston Plaza and Dodge Avenue. Update signal controllers and pedestrian signals at intersections with Asbury Avenue and Ridge Avenue.Traffic Signal and Pedestrian ImprovementsPrepare by HLR, Inc./A. McSwane, P.E.Page 1 of 211/12/2013130 of 303
TaskDescriptionPRESE7E6E4E2T5CL2ACCHoursDirect Costf. Traffic signal interconnect plan.228 12g. Coordination for Village and IDOT reviews, plan updates and preparation of submittal packages.812 12 32h. Existing interconnection plan for Dempster between Asbury and Ridge; schematic of existing Ridge Road system; and schematic of proposed Dempster traffic signal system integrated with the Ridge Road schematic2 6 16 24i. Street sign details28 10j.Prepare special provisions, special provisions for Evanston equipment and request waiver of proprietary equipment232640k. Prepare cost estimate and estimate of time241622l. Prepare explanation of lump sum pay items4812m. Printing, Plotting & Typing484 16n. Project Administration1088 26Task II Sub-Total = 10 35 8 130 0 205 20 4 8 420 17,641.30$ Subtotals Engineering Hours & Direct Costs = 10 55 10 164 10 217 20 4 8 498 17,924.93$ Direct Costs:CostMileage for 4 trips to Evanston, 3 trips to Schaumburg283.63$ (Evanston = 100 miles roundtrip); Schaumburg = 34 miles roundtrip ($0.565/mile rate)Prepare by HLR, Inc./A. McSwane, P.E.Page 2 of 211/12/2013131 of 303
Task1 Phase II Agreement Approval2 Traffic Signal Plans 3 Special Waste Response4 MeetingsABC5 Submit 50% plans to City 6 Submit Pre-final plans to City and IDOT (90%)7 Submit PH III Agreement to IDOT8 Submit Final Plans, Specs & Est.9 IDOT LettingNov. 7, 2014= Duration* Schedule assumes Notice To Proceed on March 1, 2014. A Kick-off meetings with City staff & IDOTB 50% plan review with Evanston staffC 90% plan review with Evanston staff and IDOT Bureau of Traffic2014MAR APR JULSCHEDULE OF WORKDempster Street Traffic Signals and InterconnectCity of Evanston, IllinoisDECMAY AUG SEP OCT NOVJUN132 of 303
DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEAES Services, Inc.DATE 11/01/13PRIME/SUPPLEMENTPrime/HLR0.00PROJECTDempster Street CONTRACT TERM5MONTHS OVERHEAD RATE157.55%START DATE12/1/2013COMPLEXITY FACTOR0RAISE DATE1/1/2014% OF RAISE3.00%ESCALATION PER YEAR12/1/2013-1/1/2014 1/2/2014-5/1/2014 14 55 = 20.00% 82.40% = 1.0240The total escalation for this project would be:2.40%Bureau of Design and EnvironmentPrinted 11/1/2013 11:57 AM133 of 303
DF-824-039
REV 12/04
PAYROLL RATES
FIRM NAME AES Services, Inc. DATE 11/01/13
PRIME/SUPPLEMENT Prime/HLR
PSB NO.Dempster Street
ESCALATION FACTOR 2.40%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Principal $70.00 $70.00
Engineer III $48.81 $49.98
Engineer II $33.49 $34.29
Engineer I $25.28 $25.89
CADD Engineer $30.00 $30.72
Technician II $20.00 $20.48
Technician I $12.57 $12.87
Admin $40.00 $40.96
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
PREPARED BY THE AGREEMENTS UNITPrinted 11/1/2013 11:57 AM
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Subconsultants
FIRM NAME AES Services, Inc.DATE 11/01/13
PRIME/SUPPLEMENT Prime/HLR
PSB NO.Dempster Street
NAME Direct Labor Total Contribution to Prime Consultant
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 0.00 0.00
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DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMAES Services, Inc.DATE 11/01/13PROJECTDempster StreetOVERHEAD RATE1.5755PRIME/SUPPLEMENTPrime/HLRCOMPLEXITY FACTOR0CPFF = 14.5%(DL + R(DL) + OH(DL) + IHDC)DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEE Costs OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)DBETraffic Signal Modernization72 3,290.48 5,184.15 1,228.829,703.459,703.45 55.00%DBETraffic Signal Upgrade50 2,190.89 3,451.75 818.186,460.826,460.82 36.62%DBEPM & QC/QA9 500.87 789.12 187.051,477.031,477.03 8.37% Subconsultant DL0.000.00 0.00%TOTALS131 5,982.24 9,425.01 0.00 2,234.05 0.00 0.00 17,641.3017,641.30100.00%DBE 100.00%DBECOST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 11/1/2013 11:57 AM136 of 303
DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMAES Services, Inc.PSBDempster StreetDATE11/01/13PRIME/SUPPLEMENTPrime/HLRSHEET1OF1PAYROLLAVGTOTAL PROJECT RATESTraffic Signal ModernizatioTraffic Signal Upgrade PM & QC/QA HOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPrincipal70.0032.29% 1.60 333.33% 23.33 Engineer III49.989572.52% 36.255677.78% 38.873468.00% 33.99555.56% 27.77 Engineer II34.290 Engineer I25.890 CADD Engineer 30.723224.43% 7.501622.22% 6.831632.00% 9.83 Technician II 20.480 Technician I12.870 Admin40.9610.76% 0.31 111.11% 4.55 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS131100% $45.67 72 100.00% $45.70 50 100% $43.82 9 100% $55.65 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 11/1/2013 11:57 AM137 of 303
To: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director for Infrastructure &
Engineering
Rajeev Dahal, Senior Project Manager - Traffic
From: Tammi Turner, Purchasing Manager
Subject: Resolution 66-R-13
Dempster Street Traffic Signal Modernization and Coordination
Project Phase II Engineering Agreements
Date: November 25, 2013
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City’s goal is to have general contractors utilize
M/W/EBEs to perform no less than 25% of the awarded contract. With regard to
Resolution 66-R-13, Dempster Street Traffic Signal Modernization and
Coordination Project Phase II Engineering Agreements, Illinois Dept. of
Transportation (IDOT) and Hampton, Lenzini and Renwick, Inc. are found to be
in initial compliance with the goal by subcontracting approximately 25.9% of the
contract work to certified M/W/EBE’s.
IDOT and Hampton, Lenzini, and Renwick’s total base bid is $68,122.37.00, and
will receive 25.9% credit.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE DBE
AES Services, Inc Engineering
Services
$17,643.69 25.9% X
Total M/W/EBE $17,643.69 25.9%
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
Resolution 66-R-13, Dempster Street Traffic Signal Modernization and Coordination Project Phase II Engineering
Agreement, M/W/EBE Compliance Approval, IDOT and Hampton, Lenzini, & Renwick, 11.25.13. 138 of 303
For City Council Meeting of November 25, 2013 Item A6
Resolution 65-R-13: Safe Routes to School Construction Agreement with IDOT
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering
Rajeev Dahal, Senior Project Manager - Traffic
Subject: Resolution 65-R-13
Safe Routes to School Sidewalk Curb Extension and Replacement
Construction Agreement with IDOT
Date: November 12, 2013
Recommended Action:
Staff recommends approval of proposed Resolution 65-R-13 authorizing the City
Manager to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) for the Safe Routes to School sidewalk curb extension and
sidewalk slab replacement project.
Funding Source:
Funding for this work will be from the Federal-aid Safe Routes to School Program in the
amount of $249,862.
Summary:
The Federal-aid Safe Routes to School (SRTS) Program was created by the Safe,
Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users Act
(SAFETEA-LU). Under this program up-to $250,000 was available for one
municipality/school district for infrastructure improvements. The program is administered
by the Illinois Department of Transportation (IDOT). The purpose of the program is to:
enable and encourage children, including those with disabilities, to walk and bicycle to
school; to make bicycling and walking to school a safer and more appealing
transportation alternative, thereby encouraging a healthy and active lifestyle from an
early age; and to facilitate the planning, development, and implementation of projects
and activities that will improve safety and reduce traffic, fuel consumption, and air
pollution in the vicinity of schools.
Memorandum
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Before an application for funding could be submitted, a School Travel Plan for the
school district had to be completed, reviewed, and approved by IDOT. City staff worked
with School District 65 staff; PTA representatives and school principals to complete the
School Travel Plan. The School Travel Plan was then submitted to IDOT for review.
With approval of the school travel plan by IDOT, staff submitted a grant application for
$249,862 for sidewalk curb extensions at school crossings to improve visibility, calm
traffic, and reduce the crossing distance at the following locations:
• Dodge Avenue/Kirk Street – northeast corner,
• Oakton Street/Barton Avenue– northeast corner (sewer structure needs to be
relocated and bump-out completed)
• Oakton Street/Wesley Avenue – all corners (to be constructed with the Oakton
Street resurfacing project in 2014)
• Main Street/Florence Avenue – southwest corner
• Wesley Avenue/Grove Street – east side
• Lincoln Street/Prairie Avenue – northeast corner
• Grant Street/Bennett Avenue – southeast corner
The application also included sidewalk slab replacements along the school walk-routes
for the following schools: Dawes, Chute, Oakton, Washington, Dewey, Nichols,
Lincolnwood, Willard, Orrington, Lincoln, Haven, and Kingsley.
The City received Phase I Design approval from IDOT in July, 2013. Subsequently,
construction plans and documents have been prepared and submitted to IDOT for final
approval. The project will be bid by IDOT for construction in 2014.
--------------------------------------------------------------------------------------------------------------------
Attachments:
Copy of Resolution 65-R-13
Local Agency Agreement with Illinois Department of Transportation
Location Maps
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11/8/13
65-R-13
A RESOLUTION
Authorizing the City Manager to sign the Local Agency Agreement
with the Illinois Department of Transportation for Federal
Participation in the Construction of the Safe Routes to School
Project
WHEREAS, the City of Evanston and the Illinois Department of
Transportation (hereinafter “IDOT”), in the interest to promote safe and healthy walk
routes to schools, are desirous of undertaking the Construction services to construct
sidewalk curb extensions and sidewalk slab replacement at various locations in the City
(see map, attached hereto as Exhibit A, said services to be identified as State Section:
13-00269-00-SP, State Job: C-91-129-14, and Project Number: SRTS-4009(272) and
hereinafter referred to as the “PROJECT”; and
WHEREAS, the parties hereto are desirous of said PROJECT in that
same will be of immediate benefit to the residents of the area and will be permanent
in nature; and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of Federal funds committed to improve this PROJECT; and
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into said Agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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65-R-13
~2~
SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk hereby authorized to attest to the Local Agency Agreement made with the
Illinois Department of Transportation, attached hereto as Exhibit B,
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as may be determined to be in the
best interests of the City and that are approved as to form by the Corporation Counsel.
SECTION 3: That this Resolution 65-R-13 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
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65-R-13
~3~
EXHIBIT A
Project Location Map
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65-R-13
~4~
EXHIBIT B
Local Agency Agreement for Federal Participation
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Local Agency
City of Evanston
State Contract
X
Day Labor
Local Contract
RR Force Account
Local Agency Agreement
for Federal Participation
Section
13-00269-00-SP
Fund Type
SRTS
ITEP and/or SRTS Number
SR-3735
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-129-14 SRTS-4009(272)
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name Various Locations Route Various Length N/A
Termini Various Locations in Evanston
Current Jurisdiction LA Existing Structure No N/A
Project Description
Sidewalk curb extensions to be constructed at designated school crossing locations: Dodge Ave/Kirk St, Oakton St/Barton Ave, Main St /
Florence Ave, Wesley Ave/Grove St, Lincoln St/Paririe Ave and Grant St/Bennett Ave. Sidewalk slab replacements along walk route of the
following schools: Dawes, Chute, Oakton, Washington, Dewey, Nichols, Lincolnwood, Willard, Orrington, Lincoln, Haven and Kingsley.
Division of Cost
Type of Work SRTS % STATE % LA % Total
Participating Construction 249,862 ( * ) ( ) ( BAL ) 249,862
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 249,862 $ $ $249,862
*Maximum FHWA (SRTS) participation 100% not to exceed $249,862.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required, to cover the LA’s total cost.
Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation)
METHOD B--- Monthly Payments of
METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
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Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum,
an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement, and will pay to the STATE
the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the
project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the
LA will pay to the STATE, an amount equal to the LA’s share of the construction cost divided by the estimated total
cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen
property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of
any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
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(25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway
planning and construction activities is 20.205.
(26) That the LA is required to register with the Central Contractor Registration (CCR), which is a web-enabled government-wide
application that collects, validates, stores, and disseminates business information about the federal government’s trading partners
in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at
https://www.uscontractorregistration.com. If the LA, as a sub-recipient of a federal funding, receives an amount equal to or greater
than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following
award terms: http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and http://edocket.access.gpo.gov/2010/pdf/2010-
22706.pdf.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application
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ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1 Location Map Number 2 SRTS Reporting
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Wally Bobkiewicz
Name of Official (Print or Type Name) Ann L. Schneider, Secretary of Transportation Date
City Manager By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A.Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date
36-6005870 conducting business as a Governmental
Entity.
DUNS Number 074390907 Tony Small, Acting Director of Finance and Administration Date
NOTE: If signature is by an APPOINTED official, a resolution
hiiauthorizing said appointed official to execute this agreement is
required.
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City of Evanston
Location: Various Locations in Evanston
Section No.: 13-00269-00-SP
Project No.: SRTS-4009(272)
Job No.: C-91-129-14
Cook County
Addendum No. 2
Changes to Agreement Provisions
SRTS Reporting
IT IS MUTUALLY AGREED:
(7) The STATE requires that quarterly reports be filed for all Safe Routes to School (SRTS)
infrastructure projects, regardless of the awarded amount. Quarterly reports shall be filed at
the completion of the months of March, June, September and December. The report shall
specify, at a minimum, the progress of the project or use and expenditure of the awarded
funds. Each report shall be received by the Department no later than 30 days after the end of
the quarter for which the report is made, and it shall be filed as instructed by the Department.
A failure to file, or late filing of, said reports may result in delay, suspension or withholding of
future SRTS funds. The reporting template and instructions may be found at the following
link: http://www.dot.il.gov/saferoutes/SafeRoutesResourcesContent.aspx
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For City Council meeting of November 25, 2013 Item A7
Resolution 70-R-13: FY 2014 Budget of the City of Evanston
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Treasurer
Subject: Resolution 70-R-13: Fiscal Year 2014 Budget of the City of Evanston
Date: November 20, 2013
Recommended Action:
Staff recommends approval of Resolution 70-R-13 adopting the FY 2014 Budget of the
City of Evanston, in the amount of $254,627,610.
Summary:
Staff recommends approval of the FY 2014 Budget of the City of Evanston, in the
amount of $254,627,610. The annual budget is a policy document which sets the
financial course for the City and defines the service priorities provided to the community.
It is the culmination of months of effort by the City staff and public to balance available
resources with the actual and desired services required by Evanston residents,
businesses, and visitors.
The FY 2014 Proposed Budget document was published on October 11, 2013. After
publishing the document, the City Council held public meetings, a public hearing, and
also conducted a capital facilities tour to highlight the capital needs of the City. These
events were all conducted to facilitate a community dialogue and to discuss possible
changes to balance the FY 2014 Proposed Budget. A summary of the changes to the
Proposed Budget which is recommended for inclusion in the FY 2014 Adopted Budget
is provided below.
General Fund:
The FY 2014 Proposed Budget for the General Fund included revenues totaling
$88,620,298, which included $1,385,000 in one-time building permit revenues due to a
large construction project currently under review at Northwestern University. The
Proposed General Fund budget also included $565,000 of on-going revenue
adjustments to account for increased Building Permit Fees, the Youth Organization
Grant and a 3% increase in transfers to the General Fund.
Memorandum
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The Proposed Budget also included expenditures totaling $88,389,481, resulting in a
surplus of $230,817. Based on City Council discussions and public input, several
changes to the proposed budget have been made, as noted in the report to the City
Council on November 18, 2013 and are summarized below.
• Usage of 2013 General Fund Estimated Surplus
o 2013 surplus estimate revised from $1.97 million to approximately $2.2
million due to an increase in Real Estate Transfer Tax.
o Surplus Disposition – Transfer to:
Insurance Fund - $500,000
Fleet Maintenance Fund - $600,000
Debt Service Fund - $1,000,000
Remaining Balance of $67,896
• Fiscal Year 2014 Budget Adjustments
o Original surplus projection of $230,817 revised to $170,225
o On-going revenues (e.g. Real Estate Transfer Tax, Liquor Tax, and
Building Permit revenues) were increased by $565,000
o Revised Proposed Budget includes one-time interfund transfers
Debt Service Fund - $609,000
Capital Improvement Fund - $936,500
o Results in no City property tax levy increase for 2014
o Based on City Council input on the Proposed 2014 Budget and during the
Strategic Planning Process, “one-time” expenses proposed in the General
Fund were reduced to allow for increased funding of Capital Projects and
the reduction of property taxes devoted to debt.
• Mental Health Board: Staff is recommending total funding for the Community
Purchased Services at $785,715 with the General Fund providing $620,765
and the Township budgeting $164,950. This represents an increase of
$37,415 (5.0%) in comparison to the 2013 allocation of $748,020.
These changes result in a final Proposed 2014 Budget for the General Fund of
$89,185,298 in revenues and $89,015,073 in expenditures resulting in a revised annual
budgeted surplus of $170,225.
Library Fund:
• The Evanston Public Library FY 2014 Proposed Budget included a $750,125
property tax levy increase.
• The proposed levy increase for the Library Fund has been reduced to $528,883.
• This equates to an approximate 1.25% increase in the City’s total property tax
levy in 2014.
• These changes result in a 2014 Library Fund Budget of $5,912,974.
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Washington National TIF
The 2013B G.O. Bond refunding also creates savings in debt service payments in the
Washington National TIF Fund because this fund pays for debt service in the Parking
Fund through an interfund transfer. The reduction in interfund transfers for debt service
in this fund is $546,879. This change results in a 2014 Washington National TIF Fund
Budget of $5,988,782.
Debt Service Fund:
The 2014 Proposed Debt Service budget has been revised due to:
• 2013B debt refunding
• Transfer of funds from the General Fund of
o $1.0 million in 2013
o $609,000 in 2014
Staff had included an estimate of refunding savings in the 2014 Proposed Budget and
therefore the change based on actual savings is an increase in the Debt Service Fund
of $90,487, resulting in a 2014 Debt Service Fund Budget of $13,933,114. As noted in
previous communications, no 2013 Property Tax increase is required to fund this debt
service in 2014.
Capital Improvements Fund:
The Capital Improvements Fund is proposed to be adjusted as follows:
• Eliminate 2013 Proposed surplus transfer of $300,000 Transfer from the General
Fund.
• Replace with 2014 Revised Proposed Budget Transfer of:
o $300,000 from General Fund for Strategic Plan Capital Studies (Facilities,
Infrastructure, Asset Appraisal).
o $636,500 from General Fund for Park and Facilities Contingency Account.
Used for Emergency Repairs
Used for initial projects upon completion of Strategic Plan
Evaluation.
• These changes will result in a 2014 Capital Improvements Fund Budget of
$18,410,016.
Solid Waste Fund:
The Solid Waste fund originally included fee increases to the 95 gallon and 65 gallon
carts, as well as the yard waste cart and sticker fees. Staff recommends:
• Reducing the $4.00 increase to a $3.00 fee increase for the 95 gallon carts with
no other changes.
• This change will provide additional revenue to the Solid Waste Fund and
encourage use of the 65 gallon cart.
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• This change will require a $1,056,000 transfer from the General Fund to the Solid
Waste Fund which is still less than the $1,250,000 transfer in 2013.
• These changes will not impact the 2014 Solid Waste Fund expense budget.
Parking Fund
The 2013B G.O. Bond refunding also creates savings in debt service payments in the
Parking Fund. The 2014 Proposed Debt Service cost in the Parking Fund was
$3,830,061. The 2014 revised Debt Service Cost for the Parking Fund is $3,127,857
which results in a total 2014 Parking Fund Budget of $15,894,333.
Water Fund:
The Water Fund revenue projection for FY 2014 includes a 10% water rate increase to
be implemented on January 1, 2013. The ordinance associated with this item will be
presented to the City Council for consideration under a separate cover memorandum.
Revenues associated with the proposed 10% water rate increase will be used to
manage the amount of bonds sold to finance Water Fund capital improvements.
Per the revised 2014 Budget Balancing Worksheet the Water Fund also includes
$20,000 for a part-time Clerk II position. This change will result in a 2014 Water Fund
Budget of $23,989,734.
Sewer Fund
Subsequent to the presentation of the 2014 Proposed Budget, staff learned that the
Sewer Cleaning Machine would not be delivered until February 2014 (approved for
purchase on March 11, 2013). As such, $329,000 is being removed from the 2013
estimate for the Sewer Fund and being added to the 2014 Budget for the Sewer Fund.
This change results in a total 2014 Sewer Fund Budget of $16,279,120
Fleet Maintenance Fund:
As part of the FY 2013 Budget, staff has proposed a one-time transfer of $600,000 in
lieu of increasing interfund transfers to the Fleet Maintenance Fund. This transfer will
not require a budget amendment as the 2013 total expenses in the General fund are still
estimated to be under budget including this transfer.
Insurance Fund:
As part of the FY 2013 Budget, staff has proposed a one-time transfer of $500,000 in
lieu of increasing interfund transfers to the Insurance Fund. This transfer will not require
a budget amendment as the 2013 total expenses in the General fund are still estimated
to be under budget including this transfer.
Attachments:
Resolution 70-R-13
FY 2014 Budget Balancing Worksheet
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11/25/2013
70-R-13
A RESOLUTION
Approving the 2014 Fiscal Year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the
City Code, 2012, as amended, require the City Manager to submit to the City
Council a proposed budget for the ensuing fiscal year that presents a complete
revenues and expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City
Manager submitted the proposed budget for the 2014 fiscal year to the City
Council for its review and the required hearings on said budget were conducted
and properly noticed to the public thereto; and
WHEREAS, the City Council has reviewed the proposed budget,
with a total expenditure amount of $254,627,610
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Council hereby adopts the City of
Evanston’s 2014 fiscal year budget, with a total expenditure amount of
$254,627,610, summarized in the document attached hereto as Exhibit A and
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70-R-13
incorporated herein by reference, and hereby directs the City Manager to
implement said budget.
SECTION 3: This Resolution shall be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
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70-R-13
EXHIBIT A
City of Evanston - Fiscal Year 2014
Adopted Budget Summary
Fund Name Fund #
2014 Adopted
Budget
General 100 89,015,073$
Library Fund 185 5,912,974$
Library - Debt Service 187 748,178$
Homelessness Prev. & Rapid Re-Housing Program 190 -$
Neighborhood Stabilization Program 195 458,044$
Motor Fuel 200 2,233,000$
Emergency Telephone 205 1,412,197$
Special Service Area # 4 210 370,000$
CDBG 215 1,738,088$
CDBG Loan 220 20,000$
Economic Development 225 3,294,413$
Neighborhood Improvement 235 50,000$
HOME 240 700,336$
Affordable Housing Fund 250 263,990$
Washington National TIF 300 5,988,782$
Special Service Area # 5 305 436,605$
Southwest II TIF 310 3,868,488$
Southwest TIF 315 777,939$
Debt Service (G.O. Bonds)320 13,933,114$
Howard-Ridge TIF 330 405,500$
West Evanston TIF 335 165,000$
Dempster-Dodge TIF 340 -$
Capital Improvement 415 18,410,016$
Special Assessment 420 670,848$
Parking 505 15,894,333$
Water 510 23,989,734$
Sewer 515 16,279,120$
Solid Waste 520 5,309,082$
Fleet 600 3,578,147$
Equipment Replacement 601 2,744,000$
Insurance 605 18,067,284$
Fire Pension 700 7,718,825$
Police Pension 705 10,174,500$
Total All Funds 254,627,610$
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ATTACHMENT A
FY 2014 FY 2014
INITIAL REVISED
GENERAL FUND - PROPOSED REVENUE ADJUSTMENTS (ON-GOING)ADJUSTMENTS ADJUSTMENTS
GENERAL FUND BUDGET ADJUSTMENTS - REVENUES
Citywide
Reduce Property Tax Levy for Library Interfund Transfer - (250,000)
Interfund Transfer from Library Fund for Administrative Services - 250,000
Increase Building Permit Fee 300,000 450,000
Youth Organization Umbrella (YOU) Grant 40,000 40,000
Increase Interfund Transfers to General Fund by 3%225,000 225,000
Increase Real Estate Transfer Tax Revenue Projection - 270,000
Increase Liquor Tax Projection - 75,000
Increase Electric Utility Tax Projection - 70,000
SUBTOTAL REVENUE ADJUSTMENTS 565,000$ 1,130,000
FY 2014 FY 2014
INITIAL REVISED
GENERAL FUND - PROPOSED EXPENSE ADJUSTMENTS (ON-GOING)ADJUSTMENTS ADJUSTMENTS
Citywide
Reduce Interfund Transfer to Solid Waste Fund (450,000) (190,000)
Additional Support to Mental Health Board / Community Purchased Services - 114,460
Additional Support for Summer Youth Employment - 30,000
Citywide Salary Savings (300,000) (600,000)
Subtotal Citywide (750,000)$ (645,540)
Department Reduction Detail
Administrative Services
Elimination of Human Resource Contractor (133,500) (133,500)
Addition of Human Resource Specialist 123,549 123,549
Subtotal Administrative Services (9,951)$ (9,951)
Police
Scheduled Computer Purchases per Replacement Plan 30,000 -
Increase to Police Training 33,800 -
Subtotal Police 63,800$ -
Health
Increase for Activities at the School-Based Health Clinic at ETHS 9,000 9,000
Subtotal Health 9,000$ 9,000
Parks, Recreation and Community Services
Addition of 2 YOU Grant Funded Outreach Workers 42,368 42,368
Addition of 2 Recreation Instructors at 28 Hours per Week 26,068 2,000
Replace 0.5 FTE Rec Aide and 0.5 FTE Preschool Instructor with 1 FTE Preschool Rec Aide 11,357 11,357
Subtotal Parks, Recreation and Community Services 79,793$ 55,725
TOTAL GENERAL FUND EXPENSE ADJUSTMENTS (607,358)$ (590,766)$
FY 2014 BUDGET ADJUSTMENT REQUEST WORKSHEET
CITY OF EVANSTON
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ATTACHMENT A
FY 2014 BUDGET ADJUSTMENT REQUEST WORKSHEET
CITY OF EVANSTON
FY 2014 FY 2014
INITIAL REVISED
GENERAL FUND - PROPOSED ONE-TIME REVENUE ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS
Citywide
One-Time Building Permit Revenue from Northwestern Construction Projects 1,385,000 1,385,000
Subtotal - Citywide One-Time Revenue Adjustments 1,385,000$ 1,385,000
FY 2014 FY 2014
INITIAL REVISED
GENERAL FUND - PROPOSED ONE-TIME EXPENSE ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS
Citywide
Kubota r400 Vehicle 100,000 100,000
ACCELA System Update 100,000 -
Equipment Replacement Fund Transfer 170,000 -
Dutch Elm Tree Inoculations 200,000 200,000
Bike Racks 100,000 50,000
Fire Department - 12 Mobile Computers 46,000 -
Automated Stretcher Lift Device 40,000 40,000
Tree Planting 58,500 58,500
Mobile City Hall Vehicle 150,000 -
Forestry Technology 100,000 -
Information Technology Purchases 320,500 -
Transfer to Debt Service Fund (2014 Debt Service Payment)- 609,000
Transfer to Capital Improvement Fund (Project Contingency - Parks and Facilities)- 636,500
Transfer to Capital Improvement Fund (Strategic Plan Studies)- 300,000
Subtotal One-Time Expenses 1,385,000$ 1,994,000$
Total Projected Revenues Before Adjustments (General Fund) 86,670,298 86,670,298
Total Revenue Adjustments - On-Going 565,000 1,130,000
Total Revenue Adjustments - One-Time 1,385,000 1,385,000
Total Projected Revenues After Adjustments (General Fund)88,620,298$ 89,185,298$
Total Projected Expenditures Before Adjustments (General Fund) 87,611,839 87,611,839
Total Expenditure Adjustments - On-Going (607,358) (590,766)
Total Expenditure Adjustments - One-Time 1,385,000 1,994,000
Total Projected Expenditures After Adjustments (General Fund)88,389,481$ 89,015,073$
Net Surplus / (Deficit) After Adjustments (General Fund)230,817$ 170,225$
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ATTACHMENT A
FY 2014 BUDGET ADJUSTMENT REQUEST WORKSHEET
CITY OF EVANSTON
FY 2014 FY 2014
INITIAL REVISED
OTHER FUNDS - PROPOSED REVENUE ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS
Solid Waste
Increase Refuse Cart Fees 800,000 380,000
Reduce Transfer from General Fund (450,000) (190,000)
Increase Yard Waste Subscription Fee 100,000 -
Subtotal - Solid Waste 450,000$ 190,000
TOTAL REVENUE ADJUSTMENTS (Other Funds)450,000$ 190,000
FY 2014 FY 2014
INITIAL REVISED
OTHER FUNDS - PROPOSED EXPENSE ADJUSTMENTS ADJUSTMENTS ADJUSTMENTS
Library Fund
Interfund Transfer to General Fund for Administrative Services - 250,000
Subtotal - Library Fund -$ 250,000$
Water Fund
Addition of Permanent Part-Time Clerk II Position 20,000 20,000
Subtotal Water Fund 20,000$ 20,000
Insurance Fund
Addition of Safety Specialist at 1 FTE 122,908 122,908
Reduced Worker's Compensation Expenses Anticipated from Safety Specialist (100,000) (100,000)
Reduction for TPA Service Charges (25,000) (25,000)
Subtotal Insurance Fund (2,092)$ (2,092)
TOTAL EXPENSE Adjustments (Other Funds)17,908$ 267,908$
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For Council Meeting of November 25, 2013 Item A8
Ordinance 130-O-13: Waterworks System “Charges, Rates, Fees and Penalties”
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kristin Rehg, Management Analyst – Utilities
Subject: Ordinance 130-O-13 Amending the Evanston City Code
Title 7, Chapter 12, Relating to the City Waterworks System “Charges,
Rates, Fees and Penalties”
Date: November 13, 2013
Recommended Action:
Staff recommends City Council approve Ordinance 130-O-13 Amending the Evanston
City Code, Title 7, Chapter 12, Relating to the City Waterworks System “Charges,
Rates, Fees and Penalties”.
Summary:
Staff is recommending a ten percent (10%) water rate increase. The existing water rate
is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period
(1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2014, both the minimum charge and the quantity charge are
proposed to be raised by ten percent. For the 5/8-inch and the 3/4-inch meter sizes (the
meter sizes most commonly used in single family homes) the minimum charge for the
first 5 units consumed in the bi-monthly billing period will increase from $6.43 to $7.07.
The quantity charge for usage in excess of the first 5 units will increase from $1.80 per
unit to $1.98 per unit. A fee table for the proposed water rates is provided as Exhibit 1.
Background:
Evanston’s water rates were not increased between 1998 and 2010 because the City
undertook major sewer improvements that resulted in significant sewer rate increases.
The last sewer rate increase took effect in 2004 and the sewer rate has not been
adjusted since. The City Council approved water rate increases of 10%, 5% and 3% in
2011 through 2013.
During presentations on July 22 and September 30, 2013, the Utilities Department staff
updated the City Council on the Water Fund and more specifically on the proposed
water system capital improvement plan. (Documents and presentations previously
Memorandum
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provided regarding the Water Fund and proposed rates are available on the City
website at http://www.cityofevanston.org/utilities/plans-reports-brochures/.) The Water
Fund generally supports $6–$7 million in capital improvements annually, of which $3
million is allocated to replacement of water mains that have reached the end of their
useful life and $3–$4 million is used to maintain and improve the water treatment
facilities. Bonds are sold annually to fund a significant portion of the capital
improvement projects. The proposed 10% water rate increase will generate
approximately an additional $500,000 in revenue to help reduce the dependence on
bond proceeds and make the capital improvement program funding more sustainable
over the long-term.
Staff has also identified two existing assets, the 5 million gallon reservoir at the
treatment plant and the 30-inch diameter feeder main between the pumping station and
the downtown area, that require significant investment to rehabilitate or replace. Based
on the high estimated costs for these two projects which exceeds the regular capital
improvement program funding level, staff has determined that 10% water rate increases
will also be needed in 2015 and 2016.
Staff continues to investigate the condition of the existing 5 million gallon reservoir. A
study of the reservoir is proposed for 2014 that will include a life-cycle cost analysis to
determine if the reservoir should be rehabilitated or replaced. This will take into account
long-term operation and maintenance costs, near-term capital costs, and the useful life
of a rehabilitated reservoir versus a new one. Staff is also analyzing the potential to
rehabilitate the 30” water feeder main using a trenchless technology method as an
alternative to replacing the water main by open cut construction. The results of these
studies will have an impact on the water rate requirements in 2017 and beyond.
The Water Fund Financial Projection is attached as Exhibit 2. As this projection
indicates, the fund balance is drawn down somewhat in 2014, but is projected to
recover to the target level ($3.5 million) in 2015. A copy of the proposed five-year
Water Fund Capital Improvement Plan is also attached as Exhibit 3.
Impact to Typical User
There are approximately 14,400 water accounts in the City. The vast majority (74%) are
single-family residential customers, most of whom have either a 5/8-inch or a 3/4-inch
water meter. For these accounts, the minimum charge for the first 5 units consumed in
the bi-monthly billing period will increase from $6.43 to $7.07. On an annual basis, the
minimum charge will increase by $3.84, from $38.58 to $42.42.
The average single family home consumes 115 billing units a year (approx. 86,000
gallons). Within that year, 30 billing units are included in the minimum use meter
charge leaving a total of 85 billing units that will be billed at the increased quantity
charge of $1.98 per unit. As a result, the average single family annual quantity charge
will increase by $15.30 from $153.00 to $168.30.
In summary, the average single family home that uses 115 units a year is currently
paying $191.58 in water bills annually. W ith the proposed 10% water rate increase,
their annual water bill will increase by $19.14 to $210.72.
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Comparison to Other Communities
The City of Chicago announced multi-year water rate increases in 2012 as indicated in
the table below. Accordingly, most of the communities who purchase water from
Chicago have enacted water rate increases of the same or greater magnitude since
then. These communities will likely need to continue raising their water rates annually
to keep pace with Chicago water rate increases. Comparisons of Evanston water and
sewer bills to those of nearby communities are provided in Exhibits 4 and 5.
Year
Evanston Chicago
Equivalent Rate
per 1,000 gal.
Percent
Increase
Rate per
1,000 gal.
Percent
Increase
2011 $2.23 10% $2.01
2012 $2.34 05% $2.51 25%
2013 $2.41 03% $2.89 15%
2014 $2.65 10% $3.32 15%
2015* $2.92 10% $3.82 15%
* Evanston rate shown for 2015 is a projection only at this time.
Attachments
Exhibit 1 – Proposed 2014 Water Rates and Minimum Charge Structure
Exhibit 2 – Water Fund Projection
Exhibit 3 – Water Fund Five-Year CIP
Exhibit 4 - Water Bills in Nearby Communities
Exhibit 5 – Combined Water and Sewer Bills in Nearby Communities
Ordinance 130-O-13
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EXHIBIT 1
PROPOSED 2014 WATER RATES AND MINIMUM CHARGE STRUCTURE
BI-MONTHLY MINIMUM CHARGE
BASED ON WATER METER SIZE*
Meter
Size
Minimum Charges
Effective 7/1/2013
Minimum Charges
Proposed 1/1/2014
5/8” & 3/4" $006.24 $007.07
1” $012.47 $014.12
1 1/2" $023.33 $026.43
2” $036.73 $041.61
3” $064.68 $073.28
4” $103.61 $117.39
6” $182.72 $207.02
8” $309.31 $350.45
*The minimum charges include the first 5 units (500 cubic feet)
of water consumed per bi-monthly billing period.
QUANTITY CHARGE
FOR USAGE IN EXCESS OF 5 UNITS*
Quantity Charge
Effective 7/1/2013
Quantity Charge
Proposed 1/1/2014
$1.80 per unit $1.98 per unit
*1 unit = 100 cubic feet of water consumption.
As of January 1, 2014, customers would be
charged $1.98 per unit of usage in excess of the
minimum in each bi-monthly billing period.
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EXHIBIT 2
WATER FUND FINANCIAL PROJECTION
2013
Estimate
2014
Budget
2015
Projected
2016
Projected
2017
Projected
Water Rate Increase 3% 10% 10% 10% -
Water Rate per 100 cu.ft. $1.80 $1.98 $2.18 $2.40 $2.40
Equivalent Water Rate per 1,000 gal $2.41 $2.65 $2.91 $3.21 $3.21
Revenues
Evanston $5,684,000 $6,252,400 $6,877,640 $7,565,404 $7,565,404
Wholesale Customers $7,373,000 $7,566,000 $7,696,655 $7,890,578 $8,091,070
Other Operating Revenue $554,972 $508,816 $533,422 $552,680 $598,918
IEPA Loan Proceeds 1 $0 $2,000,000 $5,150,000 $21,875,000 $9,435,000
Bond Proceeds $2,000,000 $4,000,000 $3,845,880 $3,516,093 $6,490,000
Total Revenues $15,611,972 $20,327,216 $24,103,597 $41,399,755 $32,180,392
Expenses
Operating Expense $8,129,155 $8,596,474 $8,554,960 $8,816,165 $9,083,504
Capital Improvements – Water Main 2 $3,100,000 $3,350,000 $3,290,000 $7,340,000 $6,900,000
Capital Improvements – Water Plant 3 $2,275,000 $6,820,000 $6,200,000 $18,990,000 $9,025,000
Transfer Out – General Fund $3,356,300 $3,369,559 $3,456,989 $3,560,699 $3,667,520
Transfer Out – Insurance Fund $468,492 $468,492 $482,547 $497,023 $511,934
Debt Service - Existing $931,739 $931,739 $853,722 $855,889 $858,340
Debt Service – New IEPA Loans $0 $0 $157,279 $449,817 $1,826,007
Debt Service – New Bonds $0 $433,470 $608,100 $890,162 $1,410,792
Total Expenses $18,260,686 $23,969,734 $23,603,597 $41,399,755 $33,283,097
Beginning Unrestricted Fund Balance $9,192,655 $6,543,941 $2,901,423 $3,401,423 $3,401,423
Ending Unrestricted Fund Balance $6,543,941 $2,901,423 $3,401,423 $3,401,423 $2,298,718
Target Unrestricted Fund Balance $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000
1 Assumes receipt of IEPA loans for three projects: water plant intake improvements, replacement of 30”
feeder main, and new finished water reservoir.
2 Includes replacement of the 30” feeder main from Sherman & Lincoln to Benson & Davis in 2016-2017.
3 Includes design and construction of a new finished water reservoir in 2015-2017.
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EXHIBIT 3
WATER FUND FIVE-YEAR CIP
FY 2014
Budget
FY 2015
Projected
FY 2016
Projected
FY 2017
Projected
FY 2018
Projected
Water Facility Improvements
Security Equipment $50,000 $50,000 $50,000 $50,000 $50,000
Masonry Evaluation and Tuckpointing 280,000 0 0 0 0
48" Intake Impts/Mussel Control System 1,900,000 0 0 0 0
SCADA System Upgrades 0 0 250,000 0 0
Plant Reliability Im provements 500,000 2,650,000 0 0 0
Standpipe Painting and Repair 1,250,000 1,500,000 0 0 0
AMR Radio Transmitter Replacement 800,000 0 0 0 0
Concrete Structure Rehabilitation 0 0 500,000 1,300,000 1,800,000
Laboratory HVAC Replacement 0 0 90,000 300,000 0
Master Meter & Chemical Feed Impts. 950,000 0 0 0 0
Roof Improvements 750,000 0 25,000 400,000 0
Chlorination Equipment Replacement 200,000 0 0 0 0
Filter Washwater Valve Replacement 40,000 0 0 0 0
Finished Water Reservoir Study 100,000 0 0 0 0
Finished Water Reservoir 0 2,000,000 18,075,000 6,025,000 0
Transformer Room Electrical Impts. 0 0 0 150,000 500,000
Low Lift 4/5/6 - Pump & Motor Replace 0 0 0 125,000 600,000
Settling Basin 1/2 Rehabilitation 0 0 0 0 50,000
Filter Workshop Sprinkler System 0 0 0 150,000 0
Wash Water Pumps Rehabilitation 0 0 0 75,000 0
Filter Freight Elevator & Controls Rehab 0 0 0 150,000 0
Chemical Storage Tank Repair/Rehab 0 0 0 250,000 0
Total Water Facility Improvements 6,820,000 6,200,000 18,990,000 8,975,000 3,000,000
Distribution System Improvements
Water Main Replacement 3,350,000 3,000,000 3,390,000 3,490,000 3,590,000
Pitner Ave Large Dia. Water Main Lining 0 290,000 0 0 0
Concrete Water Main Testing 0 0 150,000 0 0
30" Feeder Main Replacement 0 0 3,800,000 3,410,000 0
South Standpipe Storage Shed Rehab 0 0 0 50,000 0
Total Distribution System Improvements 3,350,000 3,290,000 7,340,000 6,950,000 3,590,000
Total Water Fund CIP $10,170,000 $9,490,000 $26,330,000 $15,925,000 $6,590,000
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EXHIBIT 4
WATER BILLS IN NEAR BY COMMUNITIES
Community Annual Water Bill 1 Water Supplier
Evanston (current) $191.58 Self-supplied
Evanston (proposed) $210.72 Self-supplied
Chicago $248.40 Self-supplied
Wilmette $286.35 Self-supplied
Buffalo Grove $301.10 Evanston/NWWC
Palatine $308.96 Evanston/NWWC
Northbrook $350.75 Self-supplied
Lincolnshire $372.60 Highland Park
Skokie $374.10 Evanston
Arlington Heights $404.95 Evanston/NWWC
Deerfield $446.20 Highland Park
Wheeling $454.25 Evanston/NWWC
Des Plaines $468.63 Chicago
Glenview $469.25 Wilmette
Lincolnwood $557.20 Chicago
Oak Park $570.25 Chicago
Niles $573.85 Chicago
Park Ridge $577.91 Chicago
Schaumburg $630.41 NSMJAWA
Morton Grove $667.00 Chicago
Average (current) $434.41
1 Assumes annual usage of 86,000 gallons and 3/4-inch or smaller water meter (minimum charges vary
by meter size in some communities including Evanston).
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EXHIBIT 5
COMBINED WATER AND SEWER BILLS IN NEARBY COMMUNITIES
Communities are listed in order of increasing combined water and sewer annual cost.
Community
Annual
Water Bill 1
Annual
Sewer Bill 1,2
Combined Annual
Water & Sewer Bill
Buffalo Grove $301 $070 $371
Skokie $374 $000 $374
Palatine $309 $090 $399
Northbrook $351 $069 $420
Chicago $248 $229 $477
Arlington Heights $405 $082 $487
Wheeling $454 $113 $567
Niles $574 $000 $574
Glenview $469 $155 $624
Lincolnwood $557 $086 $643
Evanston (current) $192 $453 $645
Evanston (proposed) $211 $453 $664
Des Plaines $469 $208 $677
Wilmette $286 $396 $682
Park Ridge $578 $132 $710
Oak Park $570 $180 $750
Morton Grove $667 $091 $758
Schaumburg $630 $144 $774
Deerfield $446 $345 $791
Lincolnshire $373 $453 $826
Average (current) $434 $174 $608
1 Assumes annual usage of 86,000 gallons and 3/4-inch or smaller water meter (minimum charges vary
by meter size in some communities including Evanston).
2 Skokie and Niles have a combined water and sewer rate.
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11/5/2013
130-O-13
AN ORDINANCE
Amending City Code Section 7-12-17,
City Waterworks System “Charges, Rates, Fees and Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 of the City Code is hereby amended to
read as follows, to include a ten percent (10%) rate increase effective January 1,
2014.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement
¾ inch displacement
1 inch displacement
1 ½ inch displacement
2 inch displacement, compound, or turbine
3 inch displacement
3 inch compound
3 inch turbine
4 inch displacement or compound
4 inch turbine
6 inch displacement or compound
6 inch turbine
8 inch compound
8 inch turbine
$930.00
$1,331.00
$2,261.00
$4,393.00
$7,024.00
$13,310.00
$14,197.00
$15,923.00
$22,615.00
$27,280.00
$43,936.00
$54,483.00
$70,988.00
$80,081.00
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Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Quantity rate charged for all water used during the period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $6.43 7.07
1” $12.84 14.12
1 ½” $24.03 26.43
2” $37.83 41.61
3” $66.62 73.28
4” $106.72 117.39
6” $188.20 207.02
8” $318.59 350.45
$1.80 1.98/ 100 cubic feet
Water Turn On Fee
During business hours
Outside of business hours
Section 7-12-7-3
$25.00
$75.00
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty
Services, 2” and smaller
Services, greater than 2”
Section 7-12-12
Time and materials for repairs plus:
$100.00
$500.00
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
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Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 130-O-13 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 130-O-13 shall be in full force and effect on
January 1, 2014, after its passage, approval, and publication in the manner provided by
law.
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Introduced: _________________, 2013
Adopted: ___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 25, 2013 Item A9
Ordinance 133-O-13 Authorizing an Increase in the Sanitation Service Charge
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette E. Robinson, Director of Public Works
Subject: Ordinance 133-O-13 Revision to the Sanitation Service Charge for
95-Gallon Containers
Date: November 19, 2013
Recommended Action:
Staff recommends City Council adoption of Ordinance 133-O-13 to amend Title 8,
Chapter 4, Section 12 Imposition of Sanitation Service Charges to increase the
sanitation service charge to $17.95 per month for a 95 gallon cart.
Summary:
Following the approval of the new refuse rate, the new fee will commence on January 1,
2014.
Background:
In 2010 City Council adopted Ordinance 11-O-10 establishing a new sanitation fee
structure. The fee structure established two levels of garbage service based on the
capacity of the container (95 or 65 gallon). The current rates for residential refuse are
$14.95 per month per 95 gallon cart and $7.95 per month per 65 gallon cart or any
additional cart. The price differential based on cart size was designed as an incentive to
reduce the amount of refuse generated by the City. Based on the table below the
program appears to be working.
Year 95g Cart 65g Cart Monthly Revenue Garbage Tonnage
2013 10,551 1,869 $181,849 9,059 (ytd)
2012 10,560 1,869 $181,984 14,358
2011 10,816 1,654 $138,102 15,390
The refuse generated by the residential refuse program is projected to end the year at
just over 12,500 tons. This number represents a 5000 tons reduction from 17,742 tons
generated in 2008. The reduction in refuse generation is not only good for the
environment but also good for the solid waste fund expenses. The SWANCC disposal
fee has declined each year from $993,000 (2008) to roughly $700,000 (2013 est). In
Memorandum
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addition to the SWANCC disposal fee, the City will also pay Groot approximately 1.7
million by year end for residential collection.
As a part of the 2014 Budget, staff is recommending an increase in the sanitation
service charge for the 95 gallon refuse cart from 14.95 per month to 17.95 per month.
As a result of this change residents with one 95 gallon refuse cart will see an sanitation
service charge of $35.90 since water billings are generated on a bimonthly basis.
Residents who possess the larger 95 gallon refuse container can avoid the increase by
recycling more and downsizing to the smaller 65 gallon refuse container. Single-family
households that possses the smaller 65 gallon refuse container and condominiums that
participate in the City’s refuse program will not experience a fee increase.
Attachment:
Ordinance 133-O-13
Page 2 of 2
176 of 303
11/19/2013
133-O-13
AN ORDINANCE
Amending a Section of Title 8, Chapter 4, Section 12 Relating to the
Imposition of Sanitation Service Charges
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 8-4-12-(A)2 of the Evanston City Code of 2012,
as amended, is hereby further amended to read as follows:
8-4-12. IMPOSITION OF SANITATION SERVICE CHARGES.
(A) Refuse. There is hereby established the following fee structure for the collection
and disposal of refuse, as defined in Section 8-4-1 of this Chapter, by the City:
1. Seven and 95/100 dollars ($7.95) per month per dwelling for one City-issued
sixty-five (65) gallon wheeled cart, only.
2. Fourteen and 95/100 dollars ($14.95 17.95) per month per dwelling for one City-
issued ninety-five (95) gallon wheeled cart plus one thirty (30) gallon or less trash
bag.
3. Seven and 95/100 dollars ($7.95) per month per dwelling for any additional
wheeled cart of any size. The initial monthly fee shall be based on the largest
wheeled cart present at the location.
4. Seven and 95/100 dollars ($7.95) per month per unit for each townhome, row
house, or multiple dwellings which are at least seventy-five percent (75%) owner
occupied for the entire housing complex.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This ordinance shall be in full force and effect as of January
1, 2014.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2013
Adopted: ___________________, 2013
Approved:
___________________________, 2013
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of November 25, 2013 Item A10
Ordinance 131-O-13: One-Way Traffic on Monticello Adjacent to Orrington School
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering
Rajeev Dahal, Senior Project Manager - Traffic
Subject: Ordinance 131-O-13, One-Way East Traffic during Orrington School Drop-
Off and Pick-Up Hours on Monticello Place between Orrington Avenue
and first Alley west
Date: November 12, 2013
Recommended Action:
Staff recommends the adoption of the proposed ordinance 131-O-13 by which the City
Council would amend Section 10-11-4, Schedule IV (A) of the City Code to establish
one-way east traffic on Monticello Place between Orrington Avenue and the first alley
west adjacent to OrringtonElementary School during drop-off and pick-up hours.
Funding Source:
Signs will be funded through the Traffic Control Supplies budget 2670.65115.
Summary:
Orrington School Principal, Monticello Place residents, Alderman Grover and public
works engineering staff attended a PTA meeting on October 1, 2013 to discuss
congestion and safety concerns on Monticello during the school arrival and dismissal
periods. Based on the discussions at the meeting and in an attempt to reduce
congestion and increase safety of school children in the vicinity of Orrington School,
staff is recommending restricting westbound traffic on Monticello Place from Orrington
Avenue during the school arrival and dismissal periods. This traffic technique has been
used at other schools in the City to improve circulation including Haven School and
Kingsley School on Prairie Avenue.
--------------------------------------------------------------------------------------------------------------
Attachment:
Ordinance 131-O-13
Memorandum
179 of 303
11/6/2013
131-O-13
AN ORDINANCE
Amending City Code Section 10-11-4, Schedule IV(A),
to Make Monticello Place One-Way, Eastbound Only,
Between Orrington Avenue and the First Alley West
During Orrington School Drop-Off and Pick-Up Hours
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-4, Schedule IV(A) of the Evanston City Code
of 2012, as amended, “One-Way Streets,” is hereby further amended to include the
following:
Monticello Place – Orrington Avenue to the first alley west during
Orrington School drop-off and pick-up hours
East Only
SECTION 2: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 25, 2013 Item A11
Ordinance 132-O-13: Borrowing from the IEPA Loan Program
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Subject: Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Date: November 14, 2013
Recommended Action:
Staff recommends approval of Ordinance 132-O-13 authorizing the City to borrow funds
up to $2.3 Million from the Illinois Environmental Protection Agency (IEPA) Public Water
Supply Loan Program for the construction of the 48” Diameter Intake Improvements
Project.
Funding Source:
Staff is not asking for authorization to proceed with the actual project at this time. The
2014 Capital Improvement Plan includes $1.9 Million for this project. Staff routinely
request additional funds from the IEPA in the event that the IEPA authorizes a lesser
loan amount than requested.
Background:
The Evanston Water Treatment Facility currently has three water intakes: a 54”
diameter, a 48” diameter and a 36”/42” diameter intake. In January 2009, the Evanston
Water Utility experienced a frazil ice incident that shut down raw water flow into the
treatment plant. Following the incident, the City installed a heating system on the 54”
intake. This system has been successful in mitigating impacts during frazil ice events.
The current proposed project would install a similar heating system on the 48” intake in
order to provide additional reliability and redundancy.
In addition, the mussel control system at the Evanston Water Treatment Facility will be
repaired under this project. In 1992, the Evanston Water Utility installed a chlorine feed
system to control zebra mussel growth in the intakes. The system pumped chlorine
solution (created from gas chlorine) through three feed lines to the end of the intakes.
Testing in 2007 and 2008 revealed that the chlorine feed lines to the 36/42” and 54”
intakes were no longer working because of breaks located along the 1 mile length
where the lines are inaccessible inside the intake piping. The chlorine feed line to the
Memorandum
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54” intake was replaced in 2009 as part of the heating system installation. This project
would replace the chlorine feed line to the 48” intake as well as upgrading the chlorine
feed equipment installed in 1992.
Summary:
The IEPA’s Public Water Supply Loan Program offers low interest loans to Illinois
municipalites for the maintenance and repair of water supply and water treatment
facilities. Loans are issued for a term of twenty years at a low interest rate, typically
about half of the market rate for municipal bonds. The current interest rate is at
1.995%, although this may change depending on when the project is awarded.
Legislative History:
N/A
Attachments:
Proposed Ordinance 132-O-12
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11/12/2013
132-O-13
AN ORDINANCE
Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency
Public Water Supply Loan Program
WHEREAS, the City of Evanston, Cook County, Illinois, (“City”) operates
its potable water system, including all property, real, personal, or otherwise owned or to
be owned by the City or under the control of the City, and used for water supply
purposes, and any and all further extensions, improvements, and additions to the
system; however, expressly excluding property which from time to time is deemed by
the City to be no longer useful or necessary to the continued effective and efficient
operation of the system or extensions, improvements or additions which are at the time
of construction, acquisition and installation expressly excluded from the definition of
system hereunder by the City, hereinafter referred to as “System,” and in accordance
with the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of
Illinois and 30 ILCS 350/1 et seq., the Local Government Debt Reform Act, hereinafter
collectively referred to as the “Act”; and
WHEREAS, the City Council has determined that it is advisable,
necessary and in the best interests of public health, safety and welfare to improve the
System. Said improvements include the following:
Intake heating system for prevention of frazil ice formation, including
heating elements installed on the inlet cones and electrical power cables
running from the water treatment plant through the 48” intake to the inlet
cones. Zebra/quagga mussel control system, including new chlorine feed
equipment at the water treatment plant and new chlorine solution lines
running from the plant through the 48” intake to the inlet cones. This work
also includes removal of existing, non-functioning chlorine solution lines
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from the 48” intake. All improvements are to be constructed in
accordance with the plans and specifications prepared by the City of
Evanston’s consulting engineer. All work herein described shall be
referred to as the “Project”.
WHEREAS, the estimated cost of constructing and installing the Project,
including engineering, legal, financial, and other related expenses is two million three
hundred thousand dollars ($2,300,000) and there is loan funding available at interest
costs lower than other alternative revenue or general obligation bonds; and
WHEREAS, such costs are expected to be paid for with a loan to the City
from the Illinois Environmental Protection Agency, hereinafter referred to as “IEPA,”
through the Public Water Supply Loan Program, hereinafter referred to as the
“Program,” said loan to be repaid from revenues of the System, and such loan is
authorized to be accepted at this time pursuant to the Act; and
WHEREAS, pursuant to, and in accordance with, the provisions of the Act,
the City is authorized to borrow funds from the Program in the aggregate principal
amount of two million three hundred thousand dollars ($2,300,000) for the purpose of
providing funds to pay the costs of the Project; and
WHEREAS, the loan to the City shall be made pursuant to a Loan
Agreement, including certain terms and conditions, between the City and the IEPA,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: That it is necessary to public health, safety and welfare and
in the best interests of the City to construct the Project and that the System continue to
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be operated in accordance with the provisions of the Act, and that for the purpose of
constructing the Project, it is hereby authorized that funds be borrowed by the City of
Evanston in an aggregate principal amount not to exceed two million three hundred
thousand dollars ($2,300,000).
SECTION 3: That, subject to the express provisions of this Ordinance,
the City may not adopt additional ordinances or amendments which provide for any
substantive or material change in the scope and intent of this Ordinance, including but
not limited to interest rate, preference or priority of any other ordinance with this
Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or
impair the obligation of the City to pay the principal and interest due to the Program
without the written consent of the IEPA.
SECTION 4: That repayment of the loan to the IEPA by the City, pursuant
to this Ordinance, is to be solely from the revenues derived from the System, as
hereinafter provided; and the loan does not constitute an indebtedness of the City within
the meaning of any constitutional or statutory limitation. For the purposes hereof,
“revenues” (hereinafter “Revenues”) of the System means all income from whatever
source derived from the System, including investment income and the like, connection,
permit and inspection fees and the like, user charges of all kinds for the use and service
of the System, and including such transfers from the corporate funds or the water fund
of the City as the City Council shall from time to time determine through the budget and
appropriation of such funds, or other proper action; but shall not include non-recurring
income from the sale of property of the System, governmental or other grants or loans,
and as otherwise determined in accordance with generally accepted accounting
186 of 303
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principles for municipal enterprise funds. The repayment of the loan from the Revenues
shall in all events be made only after provision for the payment of “Operation and
Maintenance Costs” of the System, hereby defined to mean all costs of operating,
maintaining and routine repair of the System, including such items as wages, salaries,
costs of materials and supplies, taxes, power, fuel, insurance, including all payments for
such services to be made pursuant to long-term contracts for the provision of such
services, but shall not include debt service of any kind, depreciation, any capital reserve
requirements, and as otherwise determined in accordance with generally accepted
accounting principles for municipal enterprise funds. The City hereby pledges the
Revenues, after provision has been made for the payment of Operation and
Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge
such rates and impose such fees and charges for the use and service of the System as
shall be sufficient to pay in a timely manner all repayments as required on the loan
pursuant to the terms of the Loan Agreement.
SECTION 5: That the City Council hereby authorizes acceptance of the
offer of a loan through the Program, including all terms and conditions of the Loan
Agreement (“Loan Agreement”), as well as all special conditions contained therein and
made a part thereof by reference. The loan funds awarded shall be used solely for the
purpose of the Project as approved by the IEPA in accordance with the terms and
conditions of the Loan Agreement.
SECTION 6: That the City Manager is hereby authorized and directed to
execute the Loan Agreement with the IEPA and to negotiate any additional terms or
conditions deemed to be in the best interests of the City.
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SECTION 7: That the City hereby covenants and agrees that the
Revenues, after provision has been made for the payment of Operation and
Maintenance Costs, are a dedicated source of funds for the repayment of the loan as
evidenced by the Loan Agreement. The City reserves the right, without limitation of any
kind, to issue obligations (“Obligations”) of any kind (including bonds, notes, or other
obligations by whatever name and including all loans) payable from the Revenues and
prior in lien to, on a parity of lien with, or subordinate in lien to the lien on the Revenues
for the repayment of the loan as provided in the Loan Agreement, as shall be
determined by the City Council; provided, however, that any covenants or agreements
made by the City for the benefit of the holders of such Obligations shall, at the time of
the incurring of such Obligations, also be made in a similar manner for the benefit of the
obligation to repay the loan as represented by the Loan Agreement.
The City intends that the obligation to repay the loan as represented by
the loan as evidenced by the Loan Agreement shall bear interest as provided therein on
a basis which is not tax-exempt under the provision of the Internal Revenue Code of
1986, and the officers of the City charged with the execution of the Loan Agreement
shall act in accordance with this stated intent.
SECTION 8: That if any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or
provision shall not affect any of the other provisions of this Ordinance.
SECTION 9: All ordinances or resolutions, or parts thereof, in conflict
herewith, are hereby repealed.
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SECTION 10: This Ordinance 132-O-13 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law, all
pursuant to the Act and including, expressly, the home rule powers of the City pursuant
to Section 6(a) of Article VII of the Illinois Constitution of 1970.
SECTION 11: As long as the City has outstanding revenue bonds
payable from revenues of the System that are senior to the revenue bond authorized by
this Ordinance, the City shall maintain an account, coverage and reserves equivalent to
the accounts, coverage and reserves required by the outstanding ordinances.
Introduced: _________________, 2013
Adopted: ___________________, 2013
Approved:
________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
189 of 303
For City Council Meeting of November 25, 2013 Item A12
Ordinance 100-O-13: Collection of Unpaid Fines
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 100-O-13, Amending Provisions of the City Code Related to
Fees and Costs for the Collection of Unpaid Fines
Date: September 24, 2013
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 100-O-13. This ordinance was introduced at the November 11, 2013 City
Council meeting.
Funding Source:
N/A
Discussion:
Ordinance 100-O-13 enacts a new City Code Section 1-4-7 and amends City Code
Subsection 11-2-2-(A) to specifically provide for the imposition of costs and attorney’s
fees incurred in the course of collecting parking fines left unpaid for more than 35 days.
In 2012, the City Council authorized assessment of collection fees against delinquent
parking ticket recipients. Ordinance 100-O-13 codifies this approved practice.
Legislative History:
The Transportation/Parking Committee recommended approval of Ordinance 100-O-13
during its October 23, 2013 meeting.
Alternatives:
n/a
Attached:
Ordinance 100-O-13
Memorandum
190 of 303
9/24/2013
100100100100----OOOO----13131313
AN ORDINANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE
Amending Provisions of the City Code Related toAmending Provisions of the City Code Related toAmending Provisions of the City Code Related toAmending Provisions of the City Code Related to
Fees Fees Fees Fees and Costs and Costs and Costs and Costs for for for for the Collection of the Collection of the Collection of the Collection of Unpaid FinesUnpaid FinesUnpaid FinesUnpaid Fines
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 1, Chapter 4 of the Evanston City Code of 2012, as
amended, “General Penalty,” is hereby further amended by the enactment of a new
Section 7 thereof, to read as follows:
1-4-7: COLLECTION COSTS; ATTORNEY’S FEES:
In addition to any other late penalty, interest, or other types of charges or costs provided for
in this Code:
(A) Any person who fails to pay any debt due and owing the City that is a result of that
person's default in the payment of a fine or any installment of a fine, shall be liable
for any costs and attorney's fees incurred by the City in the collection of said debt.
(B) The City may charge a debtor specified in Subsection (A) of this Section collection
costs and attorney's fees incurred by the City for collection of the fine. Any
collection cost and/or attorney's fees billed shall be separately stated and identified
in the City’s billings. Any collection cost billed may be either the actual collection
costs incurred as a result of the debtor's failure to pay the fine, or a set amount
specified in a ruling to be published by the City, based on the average cost incurred
by the City in collecting such fines generally.
SECTION 2: Subsection 11-2-2-(A) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(A) Violations of Subsection (B) of this Section 11-2-2, regulating the standing and
parking of vehicles, the condition and use of vehicle equipment, and the display of
wheel tax licenses within the City's borders, shall be civil offenses punishable by the
fines and penalties provided for in this Chapter and in Sections 10-3-13, 10-4-18-2,
10-8-10, 10-11-17, and 10-12-3 of this Code, and no criminal penalty, or civil
sanction other than that prescribed for the violation in the applicable Section of this
Code shall be imposed. The foregoing shall not prohibit the City from charging
collection costs and/or attorney’s fees to persons in default of such fines.
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SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect without
the invalid application or provision, and each invalid provision or invalid application of this
ordinance is severable.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval and publication in the manner provided by law.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 25, 2013 Item A13
Ordinance 124-O-13: Class M Liquor License for In Grape Company LLC
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 124-O-13, Permitting Issuance of a Class M Liquor
License to In Grape Company LLC
Date: October 29, 2013
Recommended Action:
Staff recommends City Council adoption of Ordinance 124-O-13. This ordinance was
introduced at the November 11, 2013 City Council meeting.
Funding Source:
n/a
Summary:
Ordinance 124-O-13 amends Subsection 3-4-6-(M) of the City Code to increase the
number of authorized Class M liquor licenses to one (1), and thereby permit issuance of
a liquor license to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street,
LL5, Evanston, IL 60201. In Grape Company shareholder/sitemanager Kevin Ball
submitted all application materials.
Legislative History:
At the September 12, 2013 Liquor Control Review Board meeting, the Board reviewed
the Liquor License application for In Grape Company, and recommended issuance
upon approval of a new liquor license class. On October 28, 2013, a new liquor license
class M was approved by Council, via ordinance 108-O-13, taking effect January 1,
2014. This ordinance will issue the first Class M license to In Grape Company.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 124-O-13
Application
Minutes of the September 12, 2013 Liquor Control Review Board meeting
Memorandum
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10/29/2013
124-O-13
AN ORDINANCE
Amending City Code Subsection 3-4-6-(M) to Increase the Number of
Class M Liquor Licenses from Zero to One
(In Grape Company LLC d/b/a In Grape Company)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6-(M) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class M liquor
licenses from zero (0) to one (1), to read as follows:
(M) CLASS M licenses, which shall authorize the off premises sale, packaging of
orders and delivery of original, factory sealed packages of wine for consumption.
The applicant for such license shall pay an initial fee of five thousand dollars
($5,000.00) and thereafter an annual fee of five thousand one hundred sixty
dollars ($5,160.00).
1. A licensee under this Class M may deliver wine that is sold to retail
customers in this state. All deliveries must be made only to a person
which is at least 21 years of age. The deliveries must be made for
personal use and not for resale purposes. A licensee may sell and deliver
wine to a retail customer in the licensee’s licensed premises.
2. It shall be unlawful for a Class M licensee to sell or deliver wine from a
premises that is mobile. It shall be unlawful for a class M licensee to sell
a single container of wine unless the container is greater than or equal to
sixteen (16) fluid ounces or four hundred seventy-three thousandths liter
(0.473l).
3. The sale of wine at retail pursuant to the Class M license may begin after
8:00 a.m., Monday through Sunday. Wine shall not be sold after the
hour of 12:00 midnight on any day.
4. Any deliveries of wine to a retail customer by the licensee or a carrier
used by the licensee shall only be made after verifying by inspecting
government issued photo identification that the recipient is at least 21
years of age, obtaining the signature of the recipient of the wine upon
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delivery, and determining that the recipient is not visibly intoxicated at the
time of delivery. If a licensee uses a carrier service for delivery, that
licensee shall be liable for any violation of this subsection.
The total number of Class M licenses in effect at any one (1) time shall not
exceed one (1) zero (0).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance shall be in full force and effect as of January
1, 2014.
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
_________________________, 2013
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Corporation name:7.iJ t7l?ff .11 I.J.£doing business as:In <?~Corrpanj)
~~~~~
Chy ofEvanston"
Cityof Evanston
Liquor License Application
AFFIDAVIT
State of Ilk()ot's
County of Cool<
)
)SS
)
The undersigned hereby makes application for a Class,>'.liquor license.1/we swear (or affirm)
that I / we will not violate any of the ordinances of the City of Evanston or laws of the State of Illinois
or the laws of the United States of America in the conduct of the place of business described herein;
that I have read and understand Title 3,Chapter 4 of the Evanston City Code; and that the statements
contained in this application are true and correct.
(seal)
Signature of Applicant
Subscribed and sworn10 before me
this .2JL day of_ITw-?-\-,r'--!.\--,-\_~__-.J'20~
~=-5==
Notary Public
Officii'Seal
Meivil Calioonia Olivares
Notary Public State of Illinois
My Commission Expires 1211112013
Rev.04/05/2013 Application for a Liquor License 5200 of 303
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Page 1 of 4
MEETING MINUTES
Liquor Control Board
Thursday, September 12, 2013
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Byron Wilson
Members Absent: Dick Peach, Dave Skrodzki
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Zubin Kammula (Flat Top Grill); Brian Lobenstein (Flat Top Grill);
Harlan Powell (Starbucks); Paul Groshko (Starbucks); Christine
Karasek (Starbucks); Jose Leon (Starbucks); Kevin Ball (In Grape
Company); Robert Weber (In Grape Company)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:00 a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
FT Acquisitions, Inc. d/b/a Flat Top Grill, 707 Church Street, Evanston, IL 60201:
Zubin Kammula , attorney for Flat Top Grill, spoke in support of Flat Top Grill’s request
for consideration of application for issuance of a Class B (Core Area Restaurant:
Beer/Wine only) liquor license. Mr. Kammula explained that his client, FT Acquisition,
has purchased the Flat Top Grill franchise as part of a bankruptcy acquisition. They are
seeking a new liquor license issued under the new corporate name. He stressed that no
operational changes will occur and the restaurant will retain the same menu and
management. The Mayor inquired if all employees have BASSET training, Mr. Kammula
replied, “yes”.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Mr. Kammula’s request. No concerns were voiced. The board recommended
issuing a Class B Liquor License to be introduced at the City Council meeting on
September 23, 2013.
Coffee house Holdings, Inc. d/b/a Starbucks Coffee #243, 1734 Sherman Ave.,
Evanston, IL 60201:
Harlan Powell, attorney for Starbucks, spoke in support Starbuck’s request for
consideration of application for issuance of a Class B (Core Area Restaurant:
Beer/Wine only) liquor license. Mr. Powell explained that serving beer and wine is a new
concept that Starbucks is introducing in limited markets. They are trying to attract the
same current demographic and extend their interest in visiting Starbucks into the
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Page 2 of 4
evening hours by offering beer and wine, along with small plate food selections. They
hope to offer locally sourced craft beers and three to four different wine selections.
Alcohol will be served by the glass and limited to one sale per customer order. Mr.
Powell stressed that Starbucks plans to remain primarily a coffee company and service
of alcohol is sought as an added convenience. He estimated alcoholic beverage sales
to account for no more than 3-4% of overall store sales. Roll out of alcohol service at
other Starbucks has run smoothly and without controversy. Starbucks is taking the
introduction of alcohol slowly with plans to hone the process as it develops.
Mayor Tisdahl asked for confirmation that Starbucks is seeking a liquor license for the
one location at 1734 Sherman. Mr. Powell and Mr. Groshko (Regional Director)
confirmed that is the case. Marion Macbeth asked if customers would be limited to one
glass of beer or wine. Mr. Powell said no and clarified the ordering process. A customer
is only allowed to order one alcoholic drink at a time. Marion Macbeth expressed
concern over Starbucks’ proximity to Northwestern University and the college students
possibly taking advantage of the service of alcohol. Mr. Groshko stressed that anyone
who appears to be under the age of Forty (40) years old will be asked to present I.D.
and it is a one beverage per customer per order policy. Starbucks runs a similar concept
near Depaul University in Lincoln Park Chicago and it does not appear that Starbucks is
a location the students are interested in drinking alcohol at. The environment and
business model is not conducive to bar-like college student drinking. He also stressed
the Starbucks model to interact more with customers. Byron Wilson inquired about
carry-outs and which type of vessels beer and wine will be served in. Mr. Groshko
stressed that patrons would not be allowed to carry out alcohol and that alcoholic
beverages will be served in glass vessels. Byron Wilson expressed concern that one
might pour an alcoholic beverage into an empty coffee carry-out container. Mr. Groshko
conceded that anything is possible and that Starbucks will maintain strict vigilance to
make sure incidents like that do not occur. All employees responsible for any aspect of
alcohol service will be Twenty (21) years or older and have BASSET training.
Furthermore, Starbucks has a comprehensive training guide developed to encourage
responsible alcohol service. Mr. Groshko is confident that Starbucks will be able to
serve alcohol responsibly.
Mr. Groshko opened the first Illinois store to serve alcohol in Schaumburg a little over a
year ago. The BASSET training has been very effective in teaching staff what to look
out for. With regards to carry-out, there have been no reported issues at any of the
locations across the country which includes Portland, Seattle, Atlanta and L.A. He also
reported that evening customers tend to buy more food than alcohol. Alcohol service
allows expansion of the business beyond early morning and afternoon into the early
evenings. Mayor Tisdahl requested a six (6) month progress report on the percentage of
sales attributable to alcohol and food.
Jose Leon (Store manager) explained that Starbucks has daily interactions with
Evanston and Northwestern police. The store location experiences a lot of local
Evanston police presence. Jose explained that a lot of the Starbucks training includes
tips on how to spot an unruly customer and how that customer’s negative behavior
leads to a poor experience for the rest of the patrons. Starbucks does not want the
behavior of one to ruin the experience for all.
Grant Farrar brought up an issue with the definition of restaurant for purposes of class B
licenses. The definition specifically states food service offered by “coffee shops” do es
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Page 3 of 4
not satisfy the food requirements for class B licenses. Mr. Farrar recommended the
definition of restaurant food service be amended to remove reference to the term
“coffee shop”. He proposed introduction of this amendment at the same time approval of
the license is sought.
The Local Liquor Control Commissioner asked the members if there were any concerns
over Starbucks’ request. No concerns were voiced. The board recommended
amending the definition and issuing a Class B Liquor License to be introduced at the
City Council meeting October 14, 2013.
OLD BUSINESS
In Grape Company LLC d/b/a/ In Grape Company, 828 Davis Street, LL5,
Evanston, IL 60201:
Continued discussion and consideration of application for issuance of a Class Y (Retail
Wine Sales) liquor license. Robert Weber, attorney for In Grape Co., spoke in support of
its application for a Class Y liquor license. Mr. Weber summarized the store concept as
one in which the sales would originate from the Evanston store but the marketing and
events would take place in the homes of customers. Guests at in-home events can
express interest in purchasing wine but the actual orders of wine would get processed
on-premise through the Evanston store. Purchases would get delivered by the operator
from the store to the purchaser. Mr. Weber summarized that the issue encountered at
the prior meeting was that the In Grape Co. model does not fit exactly into the Class Y
license format. Mr. Weber submitted for the Board’s review examples of ordinances and
statutes from other jurisdictions to which In Grape Co.’s business model do es conform.
Mayor Tisdahl asked if the other Class Y license holders were invited to this meeting.
Theresa Whittington confirmed that she did extend an invitation to all three (3) license
holders to attend the meeting; none of them were in attendance.
Kevin Ball (Owner) clarified that all events taking place in a customer’s home will take
place after the purchase of wine from his store. Marion Macbeth asked if consultations
outside of Evanston would cause him any problems with licensing. Mr. Weber clarified
that the purchasing transaction will take place in Evanston through the store. Any
subsequent tasting parties or events will take place using wine that has already been
purchased by the consumer. If others in attendance at the event are interested in
purchasing any of the wines, they will have to place an order at a later date through a
store transaction.
Grant Farrar referenced the proposed language submitted by Mr. Weber and feels
some of that language is relevant and can be used in drafting a new liquor class to
accommodate this business model.
The Local Liquor Control Commissioner asked the members if there were any concerns
over In Grape Company’s request. No further concerns were voiced. The board
recommended creating and issuing a new liquor class and license to be introduced at
the City Council meeting October 14, 2013.
FOR DISCUSSION
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Illinois Liquor Commission’s Home Brewer’s Special Event Permit:
Theresa Whittington brought to the Board’s attention a new liquor license class issued
by the State of Illinois for homebrewer’s who wish to hold exhibition, demonstration,
competition, tasting or sampling events at a location other than a retail licensed premise
or private home. A requisite of the State license is explicit approval from the local liquor
commissioner. Theresa Whittington asked the Board if there was interest at this time in
creating a local liquor license to accommodate any future requests. Mayor Tisdahl
expressed concern over purity and heath standards of homebrews. She asked if anyone
has requested such a license. Theresa Whittington replied that, to date, no one has
requested such a license. It was the general consensus of the Board that they do not
wish to create a homebrewer’s license class and that the matter would get reviewed
more closely should any specific requests be submitted in the future.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:43 a.m., September 12, 2013.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, November 25, 2013
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 11, 2013
III. ITEMS FOR CONSIDERATION
(P1) Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building
Permit to Construct Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would
amend the previously approved planned development for 708 Church Street
(attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted,
would amend Section 8 of the previously adopted Ordinance 32-O-08 to provide for
an extension of the time provided for the Applicant to obtain a building permit to
construct the planned development. The Applicant requests a three-year extension
of the time period provided in the Ordinance from December 31, 2013 to December
31, 2016. This resolution was held at the Planning & Development Committee
meeting on November 11, 2013.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of November 11, 2013 – 7:15 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, A. Rainey, M. Tendam, D. Wilson,
M. Wynne
MEMBERS ABSENT: D. Holmes
STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman
PRESIDING OFFICIAL: Ald. Wynne
I. DECLARATION OF QUORUM
A quorum being present, Chair Wynne called the meeting to order at 7:17 p.m.
Chair Wynne announced that Ald. Holmes would be joining the meeting by text, if
possible.
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 28, 2013
Ald. Grover moved approval of the minutes of the October 28, 2013 P&D
meeting, seconded by Ald. Fiske.
The Committee voted unanimously 6-0 to approve the October 28, 2013
minutes.
III. ITEMS FOR CONSIDERATION
Chair Wynne announced that there would be a motion to hold item P2 until the
next P&D meeting and asked the speakers who had signed up to speak,
whether they would like to speak or wait until the next meeting.
(P2) Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building
Permit to Construct a Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would
amend the previously approved planned development for 708 Church Street
(attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted,
would amend Section 8 of the previously adopted Ordinance 32-O-08 to provide for
an extension of the time provided for the Applicant to obtain a building permit to
construct the planned development. The Applicant requests a three-year extension
of the time period provided in the Ordinance from December 31, 2013 to December
31, 2016.
For Action
DRAFT –
NOT APPROVED
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Planning & Development Committee Meeting
Minutes of 11-15-13
Page 2 of 3
Ald. Rainey moved to hold Resolution 64-R-13 until the next P&D meeting on
November 25th, due to the absence of several people who have an interest in
this item, seconded by Ald. Tendam.
Chair Wynne called the public who wished to speak to the podium. Most of the
people who signed up to speak chose to wait until the next meeting.
Dr. Arthur Altman of 807 Davis thanked the Committee for the opportunity to speak
and said the Marshall Fields building is historic because it fits in with the architecture
and the new building will not fit in with the architecture. Dr. Altman said there is a
bicycle path that will be disrupted by the construction of the building and that
business owners are already upset with the sewer work that is going on on Davis St.
He said putting up this building will put businesses at risk and some small companies
will probably go out of business. Dr. Altman said, regarding the building that is being
constructed at Emerson and Oak, that no one has seen the impact of more rentals
coming available. He said there are several vacant rental units in his building on
Davis and more rental units are not needed. He said he does not think Northwestern
students come to Evanston for the mid-town Manhattan feeling of tall buildings. Dr.
Altman said he thought the 3 year extension was generous but a 5 year extension
indicates that Focus has a hidden agenda and influence they should not have. He
said that big companies should not control Evanston because it is a democracy.
The applicant chose to wait until the next meeting to speak.
Chair Wynne thanked the public for coming out.
The Committee voted unanimously 6-0 to hold Resolution 64-R-13 until the next
meeting.
(P1) Ordinance 125-O-13, Granting Special Use for Commercial Indoor
Recreation Facility at 2800 Central Street (Orangetheory Fitness)
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
125-O-13 granting a special use permit for the establishment of a Commercial
Indoor Recreation Facility, Orangetheory Fitness, at 2800 Central Street. Alderman
Tendam requests Suspension of the Rules for Introduction and Action on November
11, 2013.
For Introduction and Action
Ald. Grover moved to recommend introduction, suspension of the rules and
approval of Ordinance 125-O-13, seconded by Ald. Wilson.
The Committee voted unanimously 6-0 to recommend introduction, suspension
of the rules and approval of Ordinance 125-O-13.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
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Planning & Development Committee Meeting
Minutes of 11-15-13
Page 3 of 3
There were no communications.
VI. ADJOURNMENT
Ald. Grover moved to adjourn, seconded by Ald. Rainey.
The meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of November 25, 2013 Item P1
Resolution 64-R-13: Request for an Extension of Time to Obtain Building Permit to
Construct A Planned Development at 708 Church Street
For Action
To: Honorable Mayor and Members of the City Council
Members of the Planning and Development Committee
From: Mark Muenzer, Director of Community Development
W. Grant Farrar, Corporation Counsel
Subject: Resolution 64-R-13 Extending Time for the Applicant to Obtain a Building
Permit to Construct a Planned Development Located at 708 Church Street
Date: November 21, 2013
Recommended Action:
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend
the previously approved planned development for 708 Church Street (attached as
Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend
Section 8 of the previously adopted Ordinance 32-O-08 to provide for an extension of
the time provided for the Applicant to obtain a building permit to construct the planned
development.
Summary:
Ordinance 32-O-08 (the “Ordinance”) approved the construction and future operation of
a multifamily residential and commercial mixed-use planned development with enclosed
accessory parking (the “Planned Development”) at the real property commonly known
as 708 Church Street (the “Property”). Pursuant to Subsection 6-3-6-6 of the City
Zoning Ordinance, any modifications to site development allowances in excess of that
established in the zoning district shall be approved by a supermajority vote (two-thirds)
of then elected members of the City Council. Accordingly, the Ordinance was enacted
by a supermajority vote which approved certain site development allowances for the
Planned Development requested by the Applicant.
Section 8 of the Ordinance provides that the applicant, 700 Church Street, LLC, an
affiliate of Focus Development, owner of the Subject Property and developer of the
Planned Development (the “Applicant”), shall have until December 31, 2013 to obtain a
building permit for the Planned Development and thirty months to complete construction
thereafter. The Applicant requests a three-year extension of the time period provided in
the Ordinance from December 31, 2013 to December 31, 2016. The respective
Planned Development will expire on December 31, 2013 unless a building permit is
Memorandum
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obtained and construction commences. The Planned Development and Special Use
apply to the property, not the developer, and subsequent owners, if any, would be
subject to the same deadline.
Section 3 and Section 9 of Ordinance 32-O-08 provide that the development and
construction of the Special Use for the Planned Development may only be commenced
in substantial conformance and compliance with the terms of the Ordinance and all
applicable provisions of the City Code. Section 6 specifies that the Planned
Development must be approved by an affirmative vote of two-thirds (2/3) of the
Alderman elected to the City Council. Accordingly, given the language of Sections 3, 6
and 9 of the Ordinance, the Applicant’s pending request for an extension should be
approved by a two-third’s vote supermajority vote of the City Council. This procedural
approach harmonizes with the legislative history associated with Ordinance 32-O-08,
and is advisable given the City Code’s lack of specificity regarding Council approvals of
extensions.
Legislative History:
Ordinance 32-O-08 amended the Zoning Map and granted a Special Use for a
multifamily residential and commercial mixed-use Planned Development with enclosed
accessory parking located at 708 Church Street in the D3 Downtown Core Development
Zoning District and was adopted by the City Council on March 23, 2008. The Planned
Development is a mixed use development containing 218 dwelling units, 271 off street
parking spaces enclosed within the building, a maximum building height of 385’/35
floors (excluding the mechanical penthouse), and approximately 18,258 square feet of
retail/office space. In addition, the Ordinance approved numerous site development
allowances, which exceed the normal maximum regulations established in the D3
District, including the approved FAR of 15.14 (site development maximum FAR 8.0) and
building height of 385’ (maximum height permitted is 220’).
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Resolution 64-R-13
Exhibit 1: Ordinance 32-O-08
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11/19/2013
11/1/2013
64-R-13
A RESOLUTION
Extending the Time for the Applicant to Obtain a Building Permit to
Construct the Planned Development Located at 708 Church Street
Previously Authorized by Ordinance 32-O-08
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, zoning is a local matter within the authority of home rule units,
Dunlap v. Village of Schaumburg, 394 Ill.App.3d 629 (1st Dist. 2009); and
WHEREAS, pursuant to 65 ILCS 5/1-2-1, the City may make all rules and
regulations to carry into effect the powers granted to the City, such broad and general
grant of authority complementing the City’s home rule and zoning powers; and
WHEREAS, on March 23, 2009, the City enacted Ordinance 32-O-08 by a
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supermajority vote (6-3), attached hereto as Exhibit 1 and incorporated herein by
reference, which, pursuant to the provisions of the Zoning Ordinance, amended the
Zoning Map and granted a Special Use Permit for a Planned Development in the D3
Downtown Core Development Zoning District for the property located at 708 Church
Street, Evanston, Illinois (the “Subject Property”), which is legally described in Exhibit 1;
and
WHEREAS, Ordinance 32-O-08 approved the construction and future
operation of a multifamily residential and commercial mixed-use Planned Development
with enclosed accessory parking at the Subject Property (the “Project”), which is
detailed at length in Exhibit 1, and involved extensive legislative discussion at both the
Plan Commission and the City Council level prior to enactment of Ordinance 32-O-08;
and
WHEREAS, Ordinance 32-O-08 was enacted by a supermajority vote as
required in Subsection 6-3-6-6 of the Zoning Ordinance for modifications to a site
development allowance in excess of that established in a zoning district, and
WHEREAS, Section 8 of Ordinance 32-O-08 requires that the Applicant
has until December 31, 2013 to obtain a building permit to construct the Project and
thirty months thereafter to complete construction; and
WHEREAS, by letter to the City dated October 28, 2013, 700 Church
Street, LLC, an affiliate of Focus Development, owner of the Subject Property (“the
Applicant”) and developer of the Project requested that that the December 31, 2013
deadline for the Applicant to obtain a building permit for the Project be extended to
December 31, 2016 (the “Extension”); and
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WHEREAS, the Applicant requested that the Extension request be
considered by the City during the November 11, 2013 City Council meeting; and
WHEREAS, there were only 3 scheduled City Council meetings between
the time of the Applicant’s request for consideration of the Extension and December 31,
2013; and
WHEREAS, Section 6-3-6-1 of the City Code recites that Planned
Developments are a type of special use; and
WHEREAS, Section 6-3-5-13 of the City Code states in pertinent part:
“…each proposed special use shall be evaluated on an individual basis…”, and
WHEREAS, Section 6-3-6-4(c) of the City Code states in pertinent part:
“…each planned development will be judged on its own merits.”
WHEREAS, Section 6-3-6-4(d) of the City Code provides that no planned
development as a form of special use shall be valid for a period longer than one year
unless a longer time is requested and granted by the City Council, however, this Section
does not specifically identify the voting requirement required of the Council to extend the
time for a special use; and
WHEREAS, Section 3 and Section 9 of Ordinance 32-O-08 provide,
however, that the development and construction of the special use for the Planned
Development may only be commenced in substantial conformance and compliance with
the terms of the Ordinance and all applicable provisions of the City Code; and
WHEREAS, Section 6 of the Ordinance and Section 6-3-6-6 of the Zoning
Ordinance require that the Planned Development could only be approved by an
affirmative vote of two-thirds (2/3) of the alderman elected to the City Council; and
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WHEREAS, as permitted by the Illinois Municipal Code, 65 ILCS 5/11-13-
1.1, the City Council adopted Ordinance 43-O-93 which increased the vote requirement
for the approval of a special use as a type of planned development, such requirement
which is delineated in Section 6-3-6-6 of the City Code, and Section 6 of Ordinance 32-O-
08; and
WHEREAS, Section 8 of Ordinance 32-O-08 is silent as to the numerical
voting requirement relative to approving the Extension for the Applicant; and
WHEREAS, Section 8 does not speak to the numerical voting requirement,
but, however, principles of statutory construction nonetheless dictate that all mandatory
requirements set forth in an ordinance must be read together; and
WHEREAS, an ordinance is to be considered in its entirety so that no word,
clause or sentence is rendered meaningless or superfluous, S. Bloom v. Korshak, 52
Ill.2d 56 (1972); and
WHEREAS, consideration of the history and course of legislation is always
proper to determine legislative intent, Monat v. County of Cook, 322 Ill.App.3d 499 (1st
Dist. 2001)(transcripts of hearings and documents in the legislative Record constituted
useful evidence of conditions which led to the adoption of the ordinance) ; and
WHEREAS, the Illinois Supreme Court repeatedly held that legislation must
be given a sensible interpretation, intent is determined at the time of enactment, and the
passage of time will not alter the plain and ordinary meaning of language used in an
ordinance, Du Bois v. Gibbons, 2 Ill.2d 392 (1954); Dean’s Milk Co. v. City of Chicago,
385 Ill.565 (1944); and
WHEREAS, the legislative acts of the City Council are presumed
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~5~
constitutional, even where there may be differences of opinion regarding the procedural
process attendant to such legislative act, Condominium Association of Commonwealth
Plaza v. City of Chicago, 924 N.E.2d 596 (1st Dist. 2010); and
WHEREAS, reading Sections 3, 6, and 9 of Ordinance 32-O-08 together,
and pursuant to the requirements set forth therein, the Extension can only be approved
by an affirmative vote of two-thirds (2/3) of the alderman elected to the City Council; and
WHEREAS, on November 11, 2013, the Planning and Development
Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the
Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over
the Extension request, and, upon motion which was agreed to by the Applicant, held the
Extension request over for consideration to November 25, 2013, wherein the P&D
Committee then considered the Extension; and
WHEREAS, during said meetings, the P&D Committee received input from
the public, and carefully deliberated on the Extension request; and
WHEREAS, the Applicant was given notice and the opportunity to be heard
at the P&D and City Council meetings; and
WHEREAS, at its meeting of November 25, 2013, held in compliance with
the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council
considered the P&D Committee’s deliberations, heard public comment, made findings;
considered this Resolution 64-R-13 on a Second reading; and
WHEREAS, it is well-settled law in Illinois that the legislative judgment of
the City Council must be considered presumptively valid (see Glenview State Bank v.
Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see
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64-R-13
~6~
National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The schedules set forth in Subsections 6-3-6-4-(D) and 6-
12-1-7-(A) of the Zoning Ordinance, and in Section 8 of Ordinance 32-O-08
notwithstanding, the Applicant shall have until December 31, 2016 to obtain a building
permit for the Planned Development on the Subject Property pursuant to this Resolution
64-R-13. The Extension for the Applicant is approved by the affirmative vote of 6
alderman elected to the City Council, said affirmative vote of two-thirds (2/3) of the
elected alderman conforming to the intent and the language set forth in Sections 3, 6
and 9 of Ordinance 32-O-08.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following condition on the Applicants Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
Recordation: The Applicants shall, at their cost, record a certified copy of this
resolution, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide a copy thereof to the City, before it may apply to the City
for any permits related to the Planned Development authorized by Ordinance 32-
O-08, as amended by this Resolution 64-R-13.
SECTION 4: Except as otherwise provided for in this Resolution 64-R-13,
all applicable regulations of the Ordinance 32-O-08, the Zoning Ordinance, and the
entire City Code shall apply to the Subject Property and remain in full force and effect
with respect to the use and development of the same. To the extent that the terms
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64-R-13
~7~
and/or provisions of any of said documents conflict with any of the terms herein, this
Resolution 64-R-13 shall govern and control.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents,
assigns, and successors in interest.”
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This Resolution 64-R-13 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Ayes: _____
Nays: _____
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2013
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64-R-13
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EXHIBIT 1
Ordinance 32-O-08
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3/23/2009
3/9/2009
3/3/2009
2/27/2009
5/5/2008
2/4/2008
32-0-08
AN ORDINANCE
Amending the Zoning Map and Granting a Special Use for a
Multifamily Residential and Commercial Mixed-Use
Planned Development with I:nclosed Accessory Parking
Located at 708 Church Street
in the D3 Downtown Core Development Zoning District
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WHEREAS,the Applicant sought approval for approximately two
hundred eighteen (218) dwelling units, a maximum building height of
approximately five hundred twenty-three feet (523') to the top of the roof of the
building,approximately twenty-eight thousand six hundred fifty square feet
(28,650 sq. ft.) of retail/office space,a defined gross floor area (excluding
parking, loading, storage,mechanicals, and uses accessory to the building) of
approximately four hundred fifty-seven thousand, seven hundred fifty-two square
feet (457,752 sq.ft.),resulting in a floor area ratio of approximately fifteen and
seventy-seven hundredths (15.77),and approximately two hundred thirty-four
(234) off-street parking spaces enclosed within the building;and
WHEREAS,the Plan Commission held public hearings on the
application,case no.ZPC 07-04 PD&M, pursuant to proper notice,on August 8,
2007,September 20,2007,October 10,2007,November 14,2007,December
12,2007,and December 19,2007,heard testimony and received other evidence,
made verbatim transcripts and written findings; and
WHEREAS,the Plan Commission's written findings state that the
application for the proposed Planned Development meets the standards in
Section 6-3-4-5 of the Zoning Ordinance for a Zoning Map amendment;and
WHEREAS,construction of the Planned Development,as
proposed in the application, requires exceptions from the strict application of the
Zoning Ordinance pertaining to maximum floor-area ratio, building height,
setbacks,parking,loading, and the number of dwelling units;and
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WHEREAS,pursuant to Sections 6-3-6-4,6-3-6-5, and 6-3-6-6 of
the Zoning Ordinance, the City Council may grant site development allowances
and exceptions to site development allowances that depart from and/or exceed
the normal maximum regulations established in the Zoning Ordinance,provided
that the City Council makes written findings of fact that the exceptions are
essential to achieve one or more of the public benefits described in Section
6-3-6-3 of the Zoning Ordinance; and
WHEREAS,the Plan Commission's written findings state that the
application for the proposed Planned Development meets the standards set forth
in the Zoning Ordinance for:Special Uses per Section 6-3-5-10;conditions for
Planned Developments in the downtown per Section 6-11-1-10 (A);site controls
and standards for Planned Developments in the downtown per Section
6-11-1-10 (8);development allowances for Planned Developments in the
downtown per Section 6-11-1-10 (C);and the public benefits necessary to
exceed site development allowances per Section 6-3-6-3; and
WHEREAS,the Plan Commission recommended the City Council
approve the application for a Zoning Map amendment and for a Special Use to
construct a Planned Development,subject to certain conditions;and
WHEREAS,at its February 11,2008,March 10,2008,March 17,
2008, March 24, 2008 meetings, the Planning and Development Committee
considered the findings and recommendations of the Plan Commission;and
WHEREAS,after the March 24,2008 meeting of the Planning and
Development Committee,the Applicant submitted an amended application for the
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proposed Planned Development,seeking approval for approximately two hundred
eighteen (218) dwelling units, a maximum building height of approximately four
hundred twenty-one feet (421') to the top of the roof of the building,
approximately eighteen thousand,seven hundred twenty square feet (18,720 sq.
ft.) of retail space,a defined gross floor area (excluding parking, loading,storage,
mechanicals,and uses accessory to the building) of approximately four hundred
fifty-one thousand,six hundred forty-four square feet (451,644 sq. ft.), resulting in
a floor area ratio of approximately fifteen and fifty-six hundredths (15.56), and
approximately two hundred seventy-one (271) off-street parking spaces enclosed
within the building; and
WHEREAS,at its April 8, 2008 and May 7,2008 meetings,the
Planning and Development Committee considered the amended application; and
WHEREAS,on February 19,2009, the Applicant submitted an
amended application for the proposed Planned Development,seeking approval for
approximately two hundred eighteen (218) dwelling units, a maximum building
height of approximately three hundred forty-five feet (345'),excluding any floors
of parking eligible for height deductions pursuant to Section 6-11-4-8 of the
Zoning Ordinance,approximately eighteen thousand,two hundred fifty-eight
square feet (18,258 sq.ft.) of retail space,a defined gross floor area (excluding
parking,loading, storage, mechanicals,and uses accessory to the building) of
approximately four hundred thirty-nine thousand, four hundred ninety-eight
square feet (439,498 sq. ft.),resulting in a floor area ratio of approximately fifteen
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and fourteen hundredths (15.14), and approximately two hundred seventy-one
(271) off-street parking spaces enclosed within the building; and
WHEREAS,at its March 3,2009 meeting, the Planning and
Development Committee considered the amended application,amended and
adopted the applicable findings and recommendations of the Plan Commission,
and recommended approval by the City Council,as amended;and
WHEREAS,at its March 9, 2009 and March 23,2009 meetings, the
City Council considered, amended, and adopted the recommendations of the
Plan Commission and the Planning and Development Committee,as amended,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1:That the foregoing recitals are found as facts and
made a part hereof.
SECTION 2:That the City Council hereby amends the Zoning
Map,cited in Section 6-7-2 of the Zoning Ordinance,to re-zone the Subject
Property to D3 Downtown Core Development District.
SECTION 3:That the City Council hereby grants the Special Use
for a Planned Development,applied for in case no. ZPC 07-04 PD&M, to permit
the construction and operation of a multifamily residential and commercial mixed-
use building with enclosed accessory parking on the Subject Property. The
construction and operation of said Planned Development shall be in substantial
conformance with the D3 District regulations, the Development Plans in Exhibit
8,attached hereto and made a part hereof,and the terms of this Ordinance.
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(A)To allow relief, pursuant to Section 6-3-6-5 (C), from the ziggurat setback
of forty feet (40') from the Church Street, Sherman Avenue,and Orrington
Avenue lot lines for the portion of the building greater than forty-two feet
(42') in height, required by Section 6-11-1-4 of the Zoning Ordinance.
(8)To allow for two hundred seventy-one (271) off-street parking spaces
pursuant to Section 6-3-6-5 (D) of the Zoning Ordinance. Table 16-B in
Section 6-16-3-5 of the Zoning Ordinance establishes that the Planned
Development,as proposed, would require a minimum total of three
hundred ninety-eight (398) off-street parking spaces.
(C)To allow for two (2) off-street loading berths pursuant to Section 6-3-6-5
(D) of the Zoning Ordinance. Section 6-16-4 of the Zoning Ordinance
requires three (3) short loading berths for the residential uses and two (2)
long loading berths for the retail/office uses in the Planned Development,
as proposed.
(0)To allow for approximately two hundred eighteen (218) dwelling units
pursuant to Section 6-3-6-5 (E) of the Zoning Ordinance. Section 6-11-4-4
of the Zoning Ordinance establishes a maximum of ninety-six (96)
dwellings units for the Subject Property.
(A)Preservation and enhancement of desirable site characteristics and open
space. The four (4)-story base of the proposed Planned Development will
define the street wall in a manner similar to the building it will replace and
relates well to the scale of surrounding development on the east side of
Orrington Street, west side of Sherman Avenue, and the former Marshall
Fields building to the northwest.TIF funds created by the proposed
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Planned Development could be used toward the redevelopment of the
open space at Fountain Square.
(B)Preservation and enhancement of historic resources that significantly
contribute to the character of the city.The Applicant has agreed to donate
one million dollars ($1,000,000.00) to the City for the renovation of the
Fountain Square public space.
(C)Use of design,landscape, or architectural features to create a pleasing
environment or other special development features. The tall,slender
tower,setback from the four (4)-story base, relates well to the surrounding
development in downtown Evanston and will be a strong visual landmark
for the downtown. Its design will create dramatic images for those who
approach the downtown, but will minimize the visual impact on
pedestrians and motorists in the downtown.The setback also serves to
minimize the effect of wind on pedestrians experience in the downtown.
The architecture of the building's base, which includes entrances with
canopies,relates strongly to traditional storefronts and the scale of
commercial development in the downtown. The slender tower,with
vertical articulation on the east and west faces,inset balconies,horizontal
bands at approximately every tenth floor,and harmonious colors of glass
and aluminum skin, is subtly articulated and will provide an elegant
addition to the downtown skyline of the City. And,the future residents of
the tower's dwelling units will enhance the City's move towards a
downtown environment that is active and productive around-the-clock.
(0)Provision of a variety of housing types in accordance with the City's
housing goals. The proposed Planned Development will provide high-
quality and upscale housing within the downtown. Units will be available
in a variety of sizes, including, in the upper portions of the tower, units
larger than what is generally available in the downtown. Moreover the
construction of dwelling units beyond those normally allowed in the zoning
district requires the Applicant,pursuant to the terms of Title 5,Chapter 7
of the City Code,to either build more affordable units on-site or contribute
more money to the City's Affordable Housing Fund that the City can use to
create, preserve,maintain, and improve affordable housing.
(E)Business,commercial,and manufacturing development to enhance the
local economy and strengthen the tax base. The incorporation of the first-
floor office/retail space preserves the commercial space that exists on the
site today, albeit in a higher quality,more expensive form.
(F)The efficient use of the land resulting in more economic networks of
utilities,streets, schools, public grounds, buildings,and other facilities.
The proposed Planned Development will be well-served by public
transportation and makes efficient use of the existing streets and utilities.
The project is expected to add few school-age children to the community
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while providing significant tax revenue,after the expiration of the local TIF,
to the school districts.
(G) The substantial incorporation of generally recognized sustainable design
practices and/or building materials to promote energy conservation and
improve environmental quality, such as level Silver or higher LEED
(Leadership in Energy and Environmental Design) certification.The
Applicant has committed to seek Silver LEED certification for the proposed
Planned Development and will incorporate green roofs into the building.
(A) To allow a floor area ratio of fifteen and fourteen hundredths (15.14).
Section 6-11-4-6 (C) establishes a maximum permitted floor area ratio of
four and five tenths (4.5) in the D3 District.Section 6-11-1-10 (C) 2(b)
allows a site development allowance that increases the maximum floor
area ratio for residential Planned Developments in the D3 District of three
and five tenths (3.5) to a total of eight and zero tenths (8.0).
(B) To allow a maximum building height of approximately three hundred forty-
five feet (345'),excluding any floors of parking eligible for height
deductions pursuant to Section 6-11-4-8 of the Zoning Ordinance.Section
6-11-4-8 of the Zoning Ordinance permits a maximum building height of
eighty-five feet (85') in the D3 District, provided that the height of any story
of a Planned Development may be excluded from the calculation of
building height when seventy-five percent (75%) or more of the gross floor
area of such story consists of parking required for the building,up to a
maximum of four (4) stories or forty feet (40'),whichever is less. Section
6-11-1-10 (C)1 of the Zoning Ordinance allows a site development
allowance that increases the maximum building height to two hundred
twenty feet (220') for residential Planned Developments in the D3 District.
(A) The Applicant shall ensure that the architectural quality of the Planned
Development achieves the highest standards.
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(8)To ensure continued development and quality architecture, a committee of
two (2) representatives of the Planning and Development Committee of
City Council, two (2) representatives of the Plan Commission, City staff,
and two (2) representative architecture professionals from the community
shall be appointed to work with the development team on the continued
development of the project's architecture;
(C)The Applicant shall improve the architectural quality of the proposed four
(4) -story base of the Planned Development by using higher-quality
materials,such as natural stone and/or terra cotta, and increasing the
level of detail in the articulation of the architectural elements,particularly
at the major entrances,to make it more compatible with the surrounding
architecture of downtown Evanston.
(0)The Applicant shall construct a four (4)-story base on the Subject
Property and include one (1) level of office/retail at grade.
(E) TIF funds generated for the project should be designated for the
redevelopment of Fountain Square and other public improvements in the
vicinity,and to the extent possible by law,re-c1adding or razing of 1600-01
Orrington Avenue,commonly known as the Fountain Square Building and
legally described in Exhibit C, attached hereto and made a part hereof,so
that the essential vision for the entire block can be achieved;
(F)The Applicant shall not demolish the building that currently exists on the
Subject Property until the Applicant has secured financing for the Planned
Development and submitted perfected applications to the City's
Department of Community Development for building permits necessary to
construct the proposed Planned Development.
(G)The Planned Development shall meet all of the City's requirements
including,but not limited to, Community Development standards,Public
Works standards,Fire Department standards,and wind tunnel testing.
(H)The Applicant shall donate one million dollars ($1,000,000.00) to the City
for the renovation of the Fountain Square public space before the City
may issue a temporary certificate of occupancy for any portion of the
proposed Planned Development.
(I)The Applicant shall cause the general contractor and subcontractors to
hire no fewer than five (5) residents of the City of Evanston to work on the
construction of the Planned Development authorized by the terms of this
ordinance, with preference given to qualified minorities, women, and/or
unskilled workers. The goal of hiring these workers shall be to provide
them with gainful employment for a reasonable period of time during said
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construction and to mentor each of them.To effect said mentoring,the
Applicant shall cause the general contractor to assign an employee as a
mentor to help said resident workers acquire the skills and experience
necessary for them to continue working in the same or similar jobs after
their work on the Planned Development authorized by the terms of this
ordinance is complete.
(J)The Applicant and its successors shall pay real estate taxes to the City,
Evanston Township,School District 65,and Evanston Township High
School District 202 (the "Taxing Districts") based on the then-current
assessment rate applicable to the Subject Property or any portion thereof.
In the event the Applicant or its successors are or become exempt from
the payment of real estate taxes, the Applicant or its successors shall
make an annual payment in lieu of taxes, at the then-current rate
applicable to the portion of the Subject Property exempt from real estate
taxes,to the Taxing Districts, for thirty (30) years thereafter,unless sooner
released by the City.Nothing herein shall be construed to preclude the
Applicant or its successors from seeking and/or filing a value assessment
complaint,or a senior citizen application,a homeowner's exemption
and/or any such other complaint or partial exemption that is available to
property owners,individual dwelling unit owners or homeowners'
associations under the laws of the State of Illinois. The Applicant shall
record a covenant against the Subject Property, which shall be in form and
content acceptable to the City reflecting the terms and provisions of this
Section 7 (J). The covenant shall run with the land in favor of the Taxing
Districts, and all owners of portions of the Subject Property, and shall
expressly provide that it shall be recorded against each portion of the
Subject Property. The Applicant and its successors specifically
acknowledge and affirm that they have notice of,and are aware of,the
provisions and obligations of this Section 7 (J), that they acquire title
subject to the provisions and obligations of this Section 7 (J), and,as a
condition precedent to the grant of Special use for Planned Development,
in the case of Applicant, and as a condition precedent to purchase or
acquisition,in the case of the successors,that they expressly agree to pay
the aforementioned taxes in a timely manner consistent with the then-
current Cook County real estate tax payment schedule. The Applicant or
its successors shall abide by the terms of this Section 7 (J) for as long as
the terms of this ordinance are in effect and/or the Applicant or its
successors operate the Planned Development authorized by the terms of
this ordinance.
(K)The Applicant shall,at its sole cost and expense,renovate the streetscape
adjacent to the Subject Property and the two parcels immediately south of
the Subject Property in accord with the Applicant's approved streetscape
plans.Said streetscape shall extend along Sherman Avenue from the
northern boundary of Fountain Square to Church Street,along Church
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Street from Sherman Avenue to Orrington Avenue, and along Orrington
Avenue from Church Street to the northern boundary of Fountain Square.
(L) The Applicant shall, no later than one hundred eighty (180) days after the
issuance of a final Certificate of Occupancy for any portion of the Planned
Development authorized by the terms of this ordinance,submit to the City
a report from the U.S.Green Building Council that certifies said Planned
Development as LEED Silver or better.
1. Should the Applicant submit said report late,the Applicant shall
owe the City a penalty in the amount of five hundred dollars
($500.00) per day for every day after the aforementioned due date
until arid including the day the Applicant submits said report.
2. Should the Planned Development fail to receive a rating of Silver or
better,the Applicant shall owe the City a penalty to be calculated
according to the following formula:
P is the penalty;LSM is the minimum credits needed to earn a
LEED Silver rating, or LEED Silver minimum; CE is the number of
credits earned as documented in the U.S.Green Building Council
report;and CV is the Construction Value as set forth in the building
permit for the Planned Development.
(M) The Applicant shall pay to the City a fee in the amount of two thousand,
two hundred fifty dollars ($2,250.00) per meter for the net loss of metered
parking spaces from the City block whereon the Subject Property is found,
removed as a result of the construction of the Planned Development
authorized by the terms of this ordinance. The Applicant shall pay said
fee on an annual basis and prior to December 31st of each year,
beginning in the year wherein said meters are removed.The annual fee
shall be adjusted to match any change enacted by the City Council to the
parking meter rate for the district wherein the Subject Property is found.
(N) The Applicant shall extend a right of first refusal for market-rate leases of
the first-floor retail spaces in the Planned Development authorized by the
terms of this ordinance to those Evanston-based retailers who occupy the
first-floor retail space in the building that exists on the Subject Property as
of the effective date of this ordinance.
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SECTION 8: That the deadlines set forth in Subsections 6-3-5-15
(A) and 6-11-1-10 (A) 4 of the Zoning Ordinance not withstanding, the Applicant
shall have until December 31,2013 to obtain a building permit to construct the
Planned Development authorized by the terms of this ordinance and thirty (30)
months to complete construction of said Planned Development pursuant to said
building permit.
SECTION 9: The Applicant shall develop and use the Subject
Property in substantial compliance with all applicable legislation,with the
Applicant's testimony and representations to the Plan Commission,the Planning
and Development Committee,and the City Council,and with the approved plans
and documents on file in this case.
SECTION 10:That, except as otherwise provided for in this
ordinance, all applicable regulations of the Zoning Ordinance and the entire City
Code shall apply to the Subject Property and remain in full force and effect with
respect to the use and development of the same.
SECTION 11:That the Applicant,at its cost, shall record a certified
copy of this ordinance, including all Exhibits attached hereto, with the Cook
County Recorder of Deeds,before the City may issue any permits related to the
construction of the proposed Planned Development hereby authorized.
SECTION 12: That, when necessary to effectuate the terms,
conditions, and purposes of this ordinance, "Applicant" shall read as "Applicant's
agents, assigns,and successors in interest."
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b
3
Introduced:~~q
Adopted:~~3
Approved:
.3P7//,2009
I 7
cl~~)~))L~c
Lorraine H.Morton,Mayor
Ike Tober-P ,
First Assistant Corporation Counsel
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LEGAL DESCRIPTION OF
708 CHURCH STREET
LOTS 1,2,3,4,12, 13, 14 AND 15 IN RESUBDIVISION OF BLOCK 28 IN VILLAGE OF
EVANSTON IN THE EAST ~OF THE SOUTHWEST %OF SECTION 18,TOWNSHIP 41
NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN,IN COOK COUNTY,
ILLINOIS.
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LEGAL DESCRIPTION OF
1600-1601 ORRINGTON AVENUE
LOTS 8, 9 AND 10 IN THE SUBDIVISION OF BLOCK 28 IN THE VILLAGE OF EVANSTON IN
THE WEST %OF SECTION 18,TOWNSHIP 41 NORTH,RANGE 14,EAST OF THE THIRD
PRINCIPAL MERIDIAN,IN COOK COUNTY, ILLINOIS.
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For City Council meeting of November 25, 2013 Item O1
Business of the City by Motion: Façade Improvement for 1801-1805 Dempster
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Division Manager
Meagan Jones, Economic Development Coordinator
Subject: Approval of Financial Assistance through the Façade Improvement
Program for 1801-1805 Dempster Street
Date: November 19, 2013
Recommended Action:
The Economic Development Committee and staff recommend approval of financial
assistance for a façade improvement project for the mixed-use building located at 1801-
1805 Dempster Street (PIN: 10-13-425-038-0000) on a 50/50 cost sharing basis in an
amount not to exceed $15,185.
Funding Source:
The funding for this assistance is recommended to come from the Economic
Development Fund’s Business District Improvement Fund (5300.65522). The approved
Fiscal Year 2013 Budget allocated a total of $147,000 for this account, of which $72,000
is for the Great Merchant Grants program and $75,000 for the Façade Improvement
program. To date, a total of $60,267 has been spent from this account.
Summary:
The façade improvement project proposed by Jeff Cunnigham, the property owner, for
the 1801-1805 Dempster includes removal of wood paneling above each door, new
windows and glass doors for each business, installation of awnings, and minor
woodwork and tuckpointing of the existing masonry. All of these projects are eligible
under the guidelines of the program. Staff is also working with the business owner to
remove excessive signage from storefront windows, in accordance with the City’s sign
ordinance.
Jeff Cunnigham is the property owner and according to the Cook County Treasurer’s
office, the owner is in good standing with their property taxes.
Legislative History:
Memorandum
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At its October 23, 2013 meeting, the Economic Development Committee recommended
funding of this project (6-1) to City Council.
Attachments:
- Application
- Estimates
- Before photos of property
Page 2 of 2
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For City Council meeting of November 25, 2013 Item O2
Resolution 51-R-13, 7b Status for Autobarn Development at 222 Hartrey Avenue
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Johanna Nyden, Economic Development Division Manager
Subject: Resolution 51-R-13 “Endorsing the Application of Autobarn Motors, Ltd.
To the Cook County Assessor for 7b Status Designation for Commercial
Development of the Vacant Property Located at 222 Hartrey Avenue”
Date: November 19, 2013
Recommended Action:
The Economic Development Committee and staff recommend the approval of
Resolution 51-R-13 “Endorsing the Application of Autobarn Motors, Ltd. to the Cook
County Assessor for 7b Status Designation for Commercial Development of the Vacant
Property Located at 222 Hartrey Avenue, Evanston, Illinois.” A resolution from the City
of Evanston in support of Autobarn Motors Ltd’s (“Autobarn”) application to the Cook
County Assessor is a required supplement to the Class 7b application.
Summary:
The Cook County Assessor offers an incentive program for projects that require
significant investment through rehabilitation and would not be financially feasible without
the incentive. Similar to other County incentive programs, Class 7b reduces the level of
assessment of a property for 12 years. Projects that are approved for the Class 7b
incentive will receive a reduced assessment level of 10 percent of fair market value for
the first 10 years of the 12 year period. In the eleventh and twelfth year of the incentive
period the property is assessed at 15 percent and 20 percent respectively. After the 12
years has expired, the property returns to the normal assessment level of 25 percent of
fair market value. Attached to this memorandum is the Eligibility Bulletin regarding 7b
that provides more information on this incentive.
The incentive is available to “real estate used primarily for commercial purposes” which
is defined as, “Any real estate used primarily for buying and selling of goods and
services, or for otherwise providing goods and services, including any real estate used
for hotel and motel purposes.” Based on staff’s review it the proposed project
contemplated by Autobarn at this site and the current condition of the property make it
eligible for participation in this program. Class 7b is granted to the property owner
through an application process. Similar to other Cook County programs, Class 7b is
ultimately approved by the Cook County Assessor. The only role the City would have in
Memorandum
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this application is to provide a resolution from City Council indicating support for the
reduction in assessment.
If Resolution 51-R-13 is approved, Autobarn’s next step in its application process would
be to submit the full application to the Cook County Assessor. The Assessor will
forward this application to the Economic Development Advisory Committee of Cook
County (EDAC) which will within 30 days review the application and present its findings
to the Assessor. The Assessor will then make a final determination within 30 days of
receiving the report from the EDAC.
Legislative History:
The Economic Development Committee reviewed this proposal at its August 7, 2013
meeting and voted unanimously 8-0 to support a recommendation to City Council to
approve a resolution in support of Autobarn’s application to the Class 7b program.
Attachments:
Resolution 51-R-13
Cook County Class 7b Eligibility Bulletin
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11/13/2013
51-R-13
A RESOLUTION
Endorsing the Application of Autobarn Motors, Ltd. to
the Cook County Assessor for 7b Status Designation
for Commercial Development of the Vacant Property
Located at 222 Hartrey Avenue, Evanston, Illinois
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”), is a
home rule unit of government pursuant to the Illinois Constitution of 1970; and
WHEREAS, there exists, within the borders of the City, a recognized need
for economic development, business expansion, and employment; and
WHEREAS, there exists the need to aid in financing the cost of
commercial development projects in order to relieve conditions of unemployment and to
encourage an increase in commerce within the City, thereby reducing unemployment
and to provide for the increased welfare and prosperity of the residents; and
WHEREAS, the City Council desires to promote new commercial
development within its borders; and
WHEREAS, the Cook County Assessor operates under an ordinance,
known as the Cook County Real Property Classification Ordinance, which the Cook
County Board of Commissioners enacted in order to encourage industrial and
commercial development in Cook County; and
WHEREAS, Autobarn Motors, Ltd., an Illinois corporation (the “Applicant”),
is the contract purchaser of certain real estate, located at 222 Hartrey Avenue in the
City, with the PINs 10-25-104-014-0000 and 10-25-104-015-0000 (the “Subject
Property”); and
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51-R-13
~2~
WHEREAS, the Applicant has no financial interest in the seller of the
Subject Property; and
WHEREAS, the Subject Property is improved with a building that has
been vacant for more than twenty-four (24) continuous months; and
WHEREAS, the Applicant intends to rehabilitate and/or redevelop the
Subject Property in order to operate a commercial use thereon, namely support facilities
for an automobile dealership (the “Project”); and
WHEREAS, the Applicant has applied or is applying for Class 7b property
status pursuant to the Cook County Real Property Classification Ordinance; and
WHEREAS, the City finds that the Subject Property meets the eligibility
requirements set forth in the Class 7b, specifically: (a) the Subject Property is located
within a designated area in need of increased commercial development; (b) real estate
taxes within said area, during the last six (6) years, have declined, remained stagnant,
or are not fully realized due to the depressed condition of the area; (c) the Project is
both viable and likely to proceed on a reasonably timely basis, thereby contributing to
the economic enhancement of the area; (d) Class 7b status will materially assist re-
development or rehabilitation of the area and the Project would not proceed without the
incentive offered under Class 7b; and (e) Class 7b status for the Subject Property, and
therefore the Project, is reasonably expected to ultimately result in an increase in real
property tax revenue and employment opportunities within the area,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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51-R-13
~3~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby finds that the Subject Property and
surrounding area are in need of commercial development, the Subject Property will
remain underutilized without Class 7b status, and the incentive benefits provided for
pursuant to Class 7b status are necessary for commercial development of the Subject
Property to occur.
SECTION 3: The City Council hereby supports and consents to the
Applicant’s request to the Cook County Assessor for Class 7b status for the Subject
Property, made pursuant to the Cook County Real Property Classification Ordinance.
SECTION 4: The City Manager is hereby authorized and directed to sign
any documents necessary to implement this resolution.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this resolution, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest”.
SECTION 6: This resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene , City Clerk
Adopted: ________________, 2013
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COOK COUNTY ASSESSOR
J OSEPH B ERR IOS
COOK COUNTY ASSESSOR’S OFFICE
118 NORTH CLARK STREET, CHICAGO, IL 60602
PHONE: 312.443.7550 FAX: 312.603.3616
WWW.COOKCOUNTYASSESSOR.COM
CLASS 7B
ELIGIBILITY BULLETIN
The Class 7b Incentive and Its Benefits
The Class 7b incentive of the Cook County Real Property Assessment Classification Ordinance
("Ordinance") is intended to encourage, in areas determined to be "in need of commercial
development", commercial projects with total development costs, exclusive of land, over $2
million, which would not be economically feasible without the incentive. The twelve-year incentive
applies to all newly constructed buildings or other structures, including the land upon which they
are situated; the reutilization of vacant structures abandoned for at least twenty-four (24) months,
(unless otherwise stipulated for a shorter period of time by the municipality in which the real
estate is located, with approval from the County Board, or stipulated by the County Board, if
located in an unincorporated area) including the land upon which they are situated; or all
buildings and other structures which are substantially rehabilitated to the extent such
rehabilitation has added to their value, including qualified land related to the rehabilitation.
Projects which qualify for the Class 7b incentive will receive a reduced assessment level of ten
percent (10%) of fair market value for the first ten years, fifteen percent (15%) for the eleventh
year and twenty percent (20%) for the twelfth year. Without this incentive, commercial property
would normally be assessed at twenty-five percent (25%) of its market value.
The Class 7b incentive is available to "real estate used primarily for commercial purposes",
which is defined in the Ordinance as:
"Any real estate used primarily for buying and selling of goods and services, or for otherwise
providing goods and services, including any real estate used for hotel and motel purposes."
[74-62]
Where projects qualify for the incentive as new construction or reoccupied abandoned property,
the incentive will apply to them in their entirety, including the land upon which they are located.
For projects involving substantial rehabilitation of existing structures, the incentive applies to the
added value which is attributable to the rehabilitation and to the land, if vertical or horizontal
square footage has been added, in such proportion as the square footage added by the
rehabilitation bears to the total square footage of the improvements on the parcel. (Please note
that the additional value attributable to the rehabilitation for assessment purposes is likely
to be lower than the actual amount spent on the rehabilitation.) The reduced assessment
continues for twelve years from the date that the new construction or substantial rehabilitation is
completed and initially assessed or, in the case of abandoned property, from the date of
substantial reoccupation.
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Under the Ordinance, "abandoned property" qualifies if it consists of:
"Buildings and other structures that, after having been vacant and unused for at least 24
continuous months, and purchased for value by a purchaser in whom the seller has no direct
financial interest." An exception to this definition shall be, “if the municipality or the Board of
Commissioners, as the case may be, finds that special circumstances justify finding that the
property is ‘abandoned’ for the purposes of Class 7b.
The finding of abandonment, along with the specification of the special circumstances, shall be
included in the resolution or ordinance supporting and consenting to the incentive application.
Not withstanding the foregoing, special circumstances may not be determined to justify finding
that a property is deemed “abandoned” where:
A. There has been a purchase for value and the buildings and other structures have not
been vacant and unused prior to such purchase; or
B. There has been no purchase for value and the buildings and other structures have
been vacant and unused for less than 24 continuous months.
If the ordinance or resolution containing a finding of “special circumstances” is that of a
municipality, the approval of the County Board of Commissioners is required to validate such a
finding that the property is deemed “abandoned” for purposes of the incentive, and a resolution to
that effect shall be included with the eligibility application.
Abandonment for twenty-four consecutive months may be evidenced by utility bills, Internal
Revenue Service statements, certified business statements, and records of building code
violations. Purchase for value may be evidenced by a sale contract, recorded deed, assignment
of beneficial interest and real estate transfer declaration. Proof of re-occupancy may be
evidenced by sworn statements from persons with knowledge, occupancy permits and utility
statements.
Eligibility Requirements
The essential part of a Class 7b Application is documentation satisfying the five eligibility
requirements of Section 74-65(a) of the Ordinance. All five factors must be present if the project
is to qualify. The absence of any one factor, notwithstanding the substantial presence of the
other four factors, will defeat the Application. Documentation requirements are, however, flexible
enough to accommodate the specific conditions and sizes of various projects. For example,
modest projects in slightly blighted areas will generally require less documentation than larger
projects in marginally distressed areas.
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The five (5) eligibility factors of Section 74-65(a) of the Ordinance are as follows:
1. Designation of Area:
"The area is or has been within the last 10 years designated by federal, state or local
agency as a conservation, blighted or renewal area or an area encompassing a
rehabilitation or redevelopment plan or project adopted under the Illinois Urban
Renewal Consolidation Act of 1961, as amended, or the Commercial Renewal
Redevelopment Areas Act of 1967, as amended, or that the area be located in a
federal Empowerment Zone or Enterprise Community, as proposed and approved by
the Cook County Board of Commissioners on June 22, 1994 or the Chicago City
Council on May 18, 1994, or the Commercial District Development Commission
Ordinance of the City of Chicago or designation(s) of like effect adopted under any
similar statute or ordinance." [74-65(a)(1)]
To be eligible, the project must be located within an area designated within the last 10 years
as one in need of commercial development by a federal, state or local governing body or
agency. A certified copy of the action designating the area must accompany the Application.
Copies of any area studies done by the designating governmental entity should be included,
to support the overall requirements of this section of the Ordinance.
2. Real Estate Tax Analysis:
"Real estate taxes within said area, during the last six years, have declined, remained
stagnant or potential real estate taxes are not being fully realized due to the depressed
condition of the area." [74-65(a) (2)]
Section 74-65(a)(2) requires the applicant to demonstrate a causal link between the
depressed condition of the area and its real estate tax history. Principally, there must be a
showing that real estate taxes have declined, stagnated or have not been fully realized during
the last six years. Demonstration that depressed conditions are the cause of declining,
stagnating or unrealized tax revenue should include data on such factors as adverse market
conditions; structural and functional obsolescence; the extent and duration of vacancies; the
absence or near absence of new business formations; and, a pattern of tax sales,
delinquencies or forfeitures in the area. If real estate taxes have not stagnated or declined,
the applicant may establish that tax collections have not been fully realized as a result of
depressed conditions in the project area. In all cases, data supplied should be on a parcel-by-
parcel basis and include an analysis of assessments, taxes billed and taxes collected for a
period of at least six years. A showing should be made that going forward with the project will
improve the economic condition of the area and result in increased real estate tax collections.
If the area designation in factor (1) above is of a size that is either inadequate or too large to
be a useful representation for analysis of real estate taxes, the applicant should contact the
Assessor for guidance in creating a more representational boundary area for this factor.
3. Viability and Timeliness:
"There is a reasonable expectation that the development, re-development or
rehabilitation of the commercial development project is viable and likely to go forward
on a reasonably timely basis if granted Class 7b designation and will therefore result in
the economic enhancement of the area." [74-65(a)(3)]
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Progress on the proposed development well beyond an abstract or general plan is expected
of the applicant by the time of submission of the Application to the Assessor. Therefore,
submitted evidence of economic viability and timely completion of the project should be
relevant and specific in addressing the following points:
A. Development Plan: A specific development plan must be submitted including, but
not limited to: architectural exhibits and building plans; site plans demonstrating the
relationship of the proposed development to its private and public surroundings
including open spaces, service areas, driveways, parking areas, walks and
adjacent streets, sidewalks and buildings; a description of structures to be
demolished and of buildings to be rehabilitated or reoccupied; a description of the
facilities and amenities to be provided by the applicant with cost estimates; a
description and the cost of public works planned for the area in conjunction with the
development, such as infrastructure improvements; a description of all incentives or
subsidies which will be offered to the developer by public agencies with an analysis
of the benefits to the developer and costs to the public; a copy of any pre-
development agreements or contracts affecting the project; and, disclosure of any
environmental reports or studies relating to the development and its direct
surroundings.
B. Economic Feasibility: The Application must include pro forma financial statements
which clearly demonstrate that the proposed development is economically viable
and able to sustain itself beyond the incentive period. The pro forma statements
should compare results, including return on investment, with and without the
incentive, to help satisfy the requirement of this section of the Ordinance as well as
the "assistance and necessity" requirement of Section 4(A)(4). The statements
must not be different from those submitted to financial institutions in support of
private, financial backing and should include a detailed analysis of project costs.
Copies of any private or public feasibility studies of the project area may be
submitted. A description of any lawful, participation agreement between the
developer and any taxing districts for the sharing of future profits should also be
included.
C. Financing: The applicant should identify the amounts, sources and basic terms of
proposed debt and equity financing for all aspects of the development, including
both private and public sources of all funds.
D. Owners, Developers, Prime Tenants and other Interested Parties: The business
experience and financial strength of the participants is important to the project's
viability. The applicant should therefore provide sufficiently detailed financial
information about the developers, owners, prime tenants, and any other interested
parties, including names and addresses. Information about owners must include all
general and limited partners and beneficiaries of a land trust. Any material legal or
tax liabilities which might affect the project's viability must be disclosed.
E. Development Schedule: The applicant must provide a development schedule which
at least includes the date of the construction start, the projected time to completion
and the projected date for occupancy.
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4. Assistance and Necessity
"Certification of the commercial development project for Class 7b designation will
materially assist development, re-development or rehabilitation of the area and the
commercial development project would not go forward without the full incentive offered
under Class 7b." [74-65(a)(4)]
Section 74-65(a)(4) requires the applicant to establish a link between the incentive and the
viability and feasibility of the development by demonstrating that the project would not go
forward without the incentive. The materials submitted for Section 74-65(a)(4), especially
the pro forma financial statements comparing results with and without the incentive, may
be referred to in support of the requirement for this section. In addition, evidence of the
failure of formal public bidding or a showing that the unaided operation of the marketplace
has produced no developer interest in the area for a period of years will help support
satisfaction of this section's requirements. Examples of other evidence which may help
satisfy the 74-65(a)(4) requirements are: physical isolation or substandard location of the
project area; special environmental problems adding to development costs; municipal
requirements for landmark preservation or costly amenities in connection with the project;
and, expert testimony that unassisted development of the area will not occur. In addition,
the existence of a participation agreement between the developer and any taxing districts
should be described in the Application.
5. Increased Tax Revenue and Employment:
"Certification of the commercial development project for Class 7b designation is
reasonably expected to ultimately result in an increase in real property tax revenue and
employment opportunities within the area." [74-65(a)(5)]
The applicant must supply a statistical analysis projecting the added real estate tax revenue
and employment which will result from the development, with and without the incentive. A tax
revenue projection for the area, without the development, should also be provided for
comparison. Since real estate taxes are a function of market value and the effective tax rate,
market value projections should be based on the cost, income and market approaches to
value. All figures should cover the same twelve-year period. Employment figures should be
categorized to show projections for new full and part-time employment and for temporary
construction employment. Finally, if the development involves relocation within the same
taxing jurisdiction, the developer should supply a statement comparing the costs and benefits
of relocation for the community as a whole.
Application Procedures
An Eligibility Application, accompanied by supporting documentation, must be submitted to the
Assessor's Office prior to the commencement of construction, rehabilitation or reoccupation. At
the time of filing the application, a filing fee of $500.00 must be paid. The Application must
include a resolution or ordinance from the municipality where the real estate is located, or from
the Cook County Board of Commissioners if the real estate is located in an unincorporated area.
The resolution or ordinance must expressly state that the five eligibility factors which must be
present to demonstrate that the area is "in need of commercial development" are satisfied and
that the municipality consents to and supports the Application. A copy of the ordinance or
resolution will be forwarded by the Assessors office to the secretary of the Board of
Commissioners for distribution to the commissioners from the affected districts.
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In all cases of abandonment based on special circumstances, the finding of the municipality or
the County Board, along with the specification of circumstances which led to said finding of
“abandonment”, shall be included in a resolution or ordinance passed by the municipality in which
the real estate is located (or the County Board if located in an unincorporated area) and must be
filed at the time of the Eligibility Application. The ordinance or resolution pertaining to
abandonment based on special circumstances must be validated by the County Board and a
resolution from the County Board stating its approval of the special circumstances must also be
filed at the time of the Eligibility Application.
Upon receipt, the Assessor will forward the Application and all necessary supporting data to
the Economic Development Advisory Committee of Cook County (EDAC) which will, within
thirty (30) days, review the Application and present its findings to the Assessor as to the
presence of the five (5) eligibility factors. The EDAC review may be extended a maximum of
thirty additional days by the Assessor, upon request of the Committee. After reviewing the
Application, supporting data, findings of the Committee and other findings, the Assessor will
make a final determination within thirty (30) days of receipt of EDAC’s findings. Certification of
the project will lapse within one year if new construction, rehabilitation or reoccupation has not
commenced.
Once new construction, rehabilitation, or reoccupation has been completed, the applicant must
file an "Incentives Appeal Form" requesting that the property be reclassified to Class 7b. At
the time of filing the appeal, an appeal fee of $100.00 must be paid.
During the term of the Class 7b incentive classification, the Assessor will mail to Class 7b
recipients, at the time of their triennial reassessments, affidavit forms. Recipients must attest to
the use of the property and the number of workers employed at the Class 7b site. The affidavit is
to be signed, notarized and returned to the Assessor within three weeks. Failure to file the
triennial affidavits within that time will result in the loss of the incentive.
Questions about the Class 7b incentive program may be directed to the Incentives
Department of the Cook County Assessor's Office, 118 N. Clark, 3rd Floor, Chicago, IL
60602, (312) 603-7529.
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For City Council Meeting of November 25, 2013 Item O3
Resolution 68-R-13: Proposed Revision to Council Rules
For Action
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel
Subject: Resolution 68-R-13, Proposed revisions to City Council Rules
Date: November 18, 2013
Recommended Action:
Rules Committee recommends approval of an addition to Section 6 of the City Council
Rules.
Summary:
The revision to the Rules includes new section 6.7, which speaks to Citizen
Participation, and includes a rule on the receipt and acknowledgment of written
comments submitted to the City Council on agenda or non-agenda items
Legislative History:
The addition of Section 6.7 was approved at the November 4, 2013 Rules Committee
meeting.
Attachments:
68-R-13
Memorandum
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11/18/2013
68-R-13
A RESOLUTION
Amending City Council Rules
Regarding Citizen Comment
WHEREAS, The City Council amends the City Council Rules from time to
time; and
WHEREAS, Section 6 of City Council Rules, which speaks to Citizen
Participation, shall now include a rule on the receipt and acknowledgment of written
comments submitted to the City Council on agenda or non-agenda items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 6 of the City Council Rules is hereby amended
by adding new Section 6.7 to read as follows:
6.7 Persons may submit written comments to the City Council through the City Clerk at
any time. Copies of written comments will be distributed to the Mayor and Members of
the City Council by the City Clerk. If a person wishes their written comments to be
included in the record of testimony on an agenda item or during Citizen Comment, these
comments must be submitted to the City Clerk prior to the City Council meeting. The City
Clerk will acknowledge receipt of the written comments during the meeting and briefly
state the subject of the communication. The full text of the written comments will not be
read, but will be included in its entirety in the record of the meeting.
SECTION 2: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
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68-R-13
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SECTION 3: That the City Clerk is directed to publish such notice as
required by this Resolution.
SECTION 4: That this Resolution 68-R-13 shall be in full force and effect
on December 1, 2013.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2013
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