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09.09.13
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 9, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements and Proclamations Bennison’s Bakery 75th Anniversary National Preparedness Month Hispanic Heritage Month Evanston Chamber of Commerce Burger War & Salad Skirmish (III) City Manager Public Announcements Recognition of Glenn Crabtree, Sanitation Supervisor FY2014 Community Budget Outreach ‘Kits and ‘Cats Week – Go Wild! September 16-21 (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business 1 of 588 City Council Agenda September 9, 2013 Page 2 of 7 (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Proposed 2014 Street Resurfacing and Water Main Replacement Program Staff recommends City Council approval of the proposed list of projects to be included in the 2014 Street Resurfacing and Water Main Replacement Program. Funding is provided from the Water Fund ($3,338,300), Motor Fuel Tax Fund ($1,400,000) and Capital Improvement Fund ($2,515,228). For Action (SP2) Approval of January 1, 2013 Police and Firefighter Pension Actuarial Report Staff recommends that City Council review and approve the January 1, 2013 Actuarial Valuation for usage in the 2013 Tax Levy for Police and Firefighter funding purposes. The recommended Annual Actuarial Required Contribution (ARC) as determined by this study is $6,239,481 for the Firefighters’ Pension Fund, and $8,358,924 for the Police Pension Fund. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting July 22, 2013 (M2) Approval of Minutes of the Regular City Council meeting August 12, 2013 For Action 9/5/2013 3:43 PM 2 of 588 City Council Agenda September 9, 2013 Page 3 of 7 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 8/11/13 $3,118,740.84 Payroll through 8/25/13 $2,882,062.15 (A2) City of Evanston Bills FY2013 9/10/13 $6,412,612.87 Credit Card Activity Period End July 31, 2013 $ 149,281.35 For Action (A3.1) Approval of Parking Garage Access and Revenue Control Contract with DataPark, Inc. The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a contract with DataPark, Inc., (1631 Neptune Drive, San Leandro, CA) to provide maintenance for the DataPark Parking Access and Revenue Control System for City’s three (3) Downtown parking garages from August 1, 2013 – December 31, 2013 in the amount of $5,550.00 per month for a total 2013 cost of $27,750. Funding is provided by the Parking Fund, Account #7036.62509. For Action (A3.2) Approval of Rock Salt Contract Extension with Morton Salt Staff recommends City Council approval of a one-year contract extension for the purchase of up to 8,000 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $60.61 per ton for a winter season total of $484,880. Staff recommends funding for this purchase be provided by the General Fund Snow and Ice Control Account 2680.65015. For Action (A3.3) Approval of Arbotect Fungicide Purchase from Rainbow Treecare Scientific Advancements Staff recommends approval of the sole source purchase of 82 gallons of Arbotect fungicide for Elm Tree Injection Program from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385 per gallon for a total purchase amount of $31,570. Funding is provided by the 2013 General Fund account 3535.62496 with a budget of $46,000 For Action (A3.4) Approval of Contract with O’Hara Construction, Inc. for the 2013 Police Headquarters Interior Improvements (Bid 13-55) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Police HQ Interior Improvements with O’Hara Construction, Inc., (636 Ridge Avenue, Evanston, IL) in the amount of $48,742.84. Funding is provided by FY 2013 CIP Account 415743 with a budget of $62,000. For Action 9/5/2013 3:43 PM 3 of 588 City Council Agenda September 9, 2013 Page 4 of 7 (A4) Resolution 53-R-13, Accepting Maximum Award Amount of $46,171 from Age Options to Fund a Congregate Senior Meal Program Staff recommends City Council approval of Resolution 53-R-13 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. For Action (A4.1) Approval of 2013/14 Renewal of Contract Award to Catholic Charities Lunch-n-More for Senior Meal Food Programs Staff recommends City Council renew the contract between the City of Evanston and Catholic Charities Lunch-n-More (6212 S. Sangamon, Chicago) to provide a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center for a period of October 1, 2013 through September 30, 2014 in the not–to-exceed amount of $4.36 per lunch meal. Total meal program contract value is projected at $44,868. This is a reimbursement meal program. For Action (A5) Ordinance 88-O-13, Amending Hotel-Motel Tax Definitions Staff recommends City Council adoption of Ordinance 88-O-13. The City’s current hotel-motel tax Code language contained in Section 3-2-4 does not contain a definition of “operator” or “person.” The amended ordinance clears up any ambiguity in the City’s hotel-motel tax code and associated tax collection responsibilities for online travel companies. For Introduction (A6) Ordinance 90-O-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control Regulations Staff recommends consideration of the comprehensive revision of the City Code concerning liquor regulations. The Mayor and Local Liquor Control Board recommend adoption following discussion conducted in March and April 2013. For Introduction (A7) Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicago Ave. Staff recommends adoption of Ordinance 94-O-13, which decreases the number of Class O liquor licenses from three to two. This ordinance was introduced at the August 12, 2013 City Council meeting. For Action (A8) Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicago Ave Staff recommends adoption of Ordinance 94-O-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. This ordinance was introduced at the August 12, 2013 City Council meeting. For Action 9/5/2013 3:43 PM 4 of 588 City Council Agenda September 9, 2013 Page 5 of 7 PLANNING AND DEVELOPMENT (P1) Ordinance 98-O-13, Granting Special Use for a Resale Establishment The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 98-O-13 granting a special use permit for the operation of a Resale Establishment, Minouchic Boutique, at 1900 Asbury Avenue. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. Introduction and Action is requested for adoption at the September 9, 2013 City Council meeting. For Introduction and Action (P2) Ordinance 99-O-13 Granting Major Zoning Relief to Establish Open Parking in the Street Side Yard at 1202 Sherman Avenue City staff recommends denial of the requested zoning relief to allow one open parking space in the street side yard with a 3’ street side yard setback where 15’ is required for parking. The Zoning Board of Appeals found this as well in its findings for a negative recommendation of the requested zoning relief due to the proximity of the parking space to the neighboring fence, the nearby intersections of Sherman Avenue and Crain Street, and the lack of a unique hardship that is particular to this property. For Introduction (P3) Approval of Vacation Rental License for 2353 Ridge Avenue City staff recommends approval of a Vacation Rental License for the property located at 2353 Ridge Avenue. The property is a single family residence owned and operated by Stephan and Margaret Romm. The vacation rental meets all of the standards and procedures for license approval. For Action (P4) Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. This ordinance was introduced at the August 12, 2013 City Council meeting. For Action HUMAN SERVICES (H1) Approval of Township of Evanston August 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of August 2013 in the amount of $155,439.38. For Action 9/5/2013 3:43 PM 5 of 588 City Council Agenda September 9, 2013 Page 6 of 7 (H2) Resolution 38-R-13, Intergovernmental Agreement with Evanston Township High School District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). This agenda item was held at the August 12, 2013 City Council meeting. Staff requests that this agenda item be postponed for consideration until the September 23, 2013 City Council meeting. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 52-R-13, Financial Assistance for Now We’re Cooking The Economic Development Committee (“Committee”) and Staff recommend approval of Resolution 52-R-13 authorizing the City Manager to execute an Economic Development Grant Agreement with Now We’re Cookin’ (NWC) and approval of a $60,933 grant for the period September 1, 2013 through December 31, 2014 to assist with the implementation of the formal food business incubator program. For Action (O2) Approval of Recommendation for the West Village Business Association’s Application for the Evanston Great Merchants Grant Program Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $7,875 to the West Village Business Association for Fiscal Year 2013 projects. For Action 9/5/2013 3:43 PM 6 of 588 City Council Agenda September 9, 2013 Page 7 of 7 MEETINGS SCHEDULED THROUGH SEPTEMBER 30, 2013 Upcoming Aldermanic Committee Meetings Tues, Sept 10 7 pm Housing & Community Dev Act Committee Wed, Sept 11 7 pm Northwestern University/City Committee Mon, Sept 16 6 pm Special Human Services Committee Wed, Sept 18 7 pm Housing & Community Dev Act Committee Wed, Sept 18 7 pm Citizen Budget Input Session Mon, Sept 23 5:45 pm A&PW, P&D, City Council Meetings Wed, Sept 25 6 pm Transportation/Parking Committee Wed, Sept 25 7:30 pm Economic Development Committee Thur, Sept 26 5:30 pm Emergency Telephone System Board Thur, Sept 26 7 pm Housing & Community Dev Act Committee Friday, Sept 27 7 am Housing & Homelessness Commission Mon, Sept 30 6:15 pm City Council Meeting: Goals Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9/5/2013 3:43 PM 7 of 588 For City Council meeting of September 9, 2013 Item SP1 Business of the City by Motion: 2014 Street Resurfacing & Water Main Replacement Program For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering Sat Nagar, P.E., Senior Project Manager Subject: Proposed 2014 Street Resurfacing and Water Main Replacement Program Date: August 30, 2013 Recommended Action: Staff recommends City Council approval of the proposed list of projects to be included in the 2014 Street Resurfacing and Water Main Replacement Program. Funding Source: Funding will be provided from the Water Fund ($3,338,300), Motor Fuel Tax Fund ($1,400,000) and Capital Improvement Fund ($2,515,228). Summary: Since the previous five year plan was completed in 2012 a different approach was used to identify street resurfacing priorities for 2013 and 2014. Staff took raw comparative roadway data and created a list for each ward of the top five streets with the poorest surface ratings. The Director of Public Works drove each ward with the respective Alderman to get input on any areas of concern. Public Works staff then met with Utilities staff to ensure that water main replacement priorities were addressed. Staff weighed all the priorities within the established budget constraints to develop the following lists for 2014. Water Main Replacement Projects Woodland Road Ewing Avenue to Bennett Avenue Bennett Avenue Elgin Road to Simpson Street Howard Street Custer Avenue to Chicago/ Dominick’s Memorandum 8 of 588 Ridge Terrace Ridge Avenue to Hinman Avenue Prairie Avenue Grant Street to Lincoln Street Lake Street Forest Avenue to Sheridan Road Greenwood Street Sherman Avenue to Hinman Avenue Washington Street Dodge Avenue to Dewey Avenue Keeney Street Hinman Avenue to Sheridan Road Davis Street Florence Avenue to Asbury Avenue Street Resurfacing Projects (CIP and MFT) Dartmouth Place Orrington Avenue to Sheridan Road Lake Street Judson Avenue to Forest Avenue Clark Street Ridge Avenue to Oak Avenue Fowler Avenue Greenleaf Street to Dempster Street Grey Avenue Cleveland Street to Washington Street Oak Avenue Church Street to Clark Street Forest Avenue Keeney Street to South Boulevard Sherman Avenue Madison Street to Main Street Wesley Avenue Greenleaf Street to Crain Street Darrow Avenue Simpson Street to Foster Street Hamlin Street Maple Avenue to Sherman Avenue Simpson Street Green Bay Avenue to Wesley Avenue Wade Street West End to Leland Avenue Colfax Street Marcy Avenue to Central Park Avenue Grant Street Ewing Avenue to Bennett Avenue Hartrey Avenue Grant Street to Lincoln Street Ingleside Place Sheridan Road to East End Darrow Avenue Mulford Street to Kirk Street Dobson Street Grey Avenue to Dodge Avenue Florence Avenue Kirk Avenue to North End Oakton Street Dodge Avenue to Asbury Avenue Street resurfacing and Streetscape Projects Sherman Avenue Lake Street to Grove Street Once the 2014 list is approved by the City Council, Engineering staff will initiate the topographic survey this fall followed by the preparation of construction plans in late winter. The necessary coordination with Nicor, ComEd, Comcast, AT&T and other utilities are also initiated at the same time. The plans are also submitted to the Illinois Environmental Protection Agency (IEPA), Metropolitan Water Reclamation District (MWRD) and the Illinois Department of Transportation (IDOT) to obtain the necessary permits/approvals. The street resurfacing and water main replacement program projects should let in early spring 2014. Page 2 of 3 9 of 588 A four year comprehensive capital improvement plan (2014-2017) to include streets, utilities, facilities and parks is being directed by the City Council and will be presented to the public in a City Council meeting by the spring of 2014. Attachments: 2014 Street Improvement Plan 2014 Street Improvement Location Map Page 3 of 3 10 of 588 WATER MAIN REPLACEMENT AND STREET RESURFACING PROJECTS Street Name From To Length Width Ward CIP Resurfacing WM Cost with Resurfacing Lake Street Forest Ave. Sheridan Rd. 470 30.00 1 $47,104 $178,600 Washington Street Dodge Ave. Dewey Ave.650 28.90 2 $61,887 $247,000 Greenwood Street Sherman Ave. Hinman Ave.1,050 36.00 3 $133,933 $399,000 Keeney Street Hinman Ave. Forest Ave.860 36.00 3 $109,698 $326,800 Keeney Street Forest Ave. Sheridan Rd.825 36.00 3 $105,233 $313,500 Davis Street Wesley Ave. Asbury Ave.500 36.50 4 $190,000 Bennett Avenue Elgin Rd.Simpson St.800 26.00 6 $65,600 $304,000 Prairie Avenue Grant St.Lincoln St.1,275 25.50 6 $101,646 $484,500 Woodland Road Ewing Ave. Bennett Ave.630 26.00 6 $51,660 $239,400 Ridge Terrace Ridge Ave. Sherman Ave.600 20.00 7 $32,800 $228,000 Howard Street Custer Ave. Chicago Ave./ Dominicks 1,125 51.00 8 $274,125 $427,500 8,785 SUB TOTAL $983,687 $3,338,300 STREET RESURFACING PROJECTS Street Name From To Length Width Ward CIP MFT Dartmouth Place Orrington Ave. Sheridan Rd. 700 23.50 1 $93,217 Lake Street Judson Ave. Forest Ave. 456 30.00 1 $62,320 Clark Street Ridge Ave. Oak Ave. 440 44.00 2 $88,196 Fowler Avenue Greenleaf St. Dempster St. 1,320 30.00 2 $158,400 Grey Avenue Cleveland St. Washington St. 659 29.00 2 $87,061 Oak Avenue Church St. Clark St. 530 44.00 2 $90,689 Forest Avenue South Blvd. Keeney St. 788 30.00 3 $107,693 Sherman Avenue Madison St. Main St. 790 28.00 4 $86,022 Wesley Avenue Greenleaf St. Crain St. 413 27.00 4 $50,799 Darrow Avenue Foster St. Simpson St. 590 30.00 5 $80,633 Hamlin Street Maple Ave. Sherman Ave. 770 28.00 5 $98,218 Simpson Street Green Bay Rd. Wesley Ave. 368 40.00 5 $143,413 Wade Street West End Leland Ave. 125 24.00 5 $13,667 Colfax Street Marcy Ave.Central Park Ave.380 28.00 6 $48,471 Grant Street Ewing Ave. Bennett Ave.524 23.30 6 $69,185 Hartrey Avenue Grant St.Lincoln Ave.1,130 30.00 7 $131,833 Ingleside Place Sheridan Rd. East End 380 22.00 7 $38,084 Darrow Avenue Mulford St. Kirk St.666 29.00 8 $87,986 Dobson Street Grey Ave. Dodge Ave.640 29.00 8 $84,551 Florence Avenue Kirk St.North End 370 29.00 8 $48,881 Oakton Street Dodge Ave. Asbury Ave.2,560 44.00 8 & 9 $566,622 9,983 SUB TOTAL $841,541 $1,394,402 STREET RESURFACING AND STREETSCAPE PROJECTS Street Name From To CIP MFT Sherman Avenue Lake St. Grove St. $690,000 SUB TOTAL $690,000 TOTAL $2,515,228 $1,394,402 2014 STREET IMPROVEMENT PLAN 11 of 588 HARRISON STMEADOW-LARK LNGLENVIEW RD THAYER ST ARBORLN KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL EWING AVECOLFAX ST BENNETT AVEBRADLEY PLFOSTER STST E W A R T A V E HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST LYONS ST MADISON STOAK AVEOAKCLARK STASBURY AVECASE ST FOSTER ST CLINTON PL LINDEN PL UNIVERSITY PL CLARK S T CLYDE AVEHINMAN AVE INGLESIDE PK GREELEYHILLSIDE LN NOYES CULVER ISABELLA ST PAYNE ST CALVIN CIR LAWNDALE AVETHAYER ST PARK PL PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR A I R I E A V E BROWNLIVINGSTON ST THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE GARRETT PL MILBURN PK DEMPSTER STGROSS POINT RDPAYNE DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST LINCOLNWOOD DRELGI N R D WOODLAND RD PITNER AVENATHANIEL PL CHURCH ST NOYES ST RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG R E E N B A Y R D DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST BARTON AVELEE STRIDGE AVEOAK AVEMAPLE AVELINCO LN ST CASE PL LAKE ST CHURCH S TORRINGTON AVEINGLESIDE PL FOREST AVETECH DR SHERIDAN RD HILLSIDE RD SIMPSON STHASTINGS AVEOTTO LN RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST GAFFIELD PL SHERMAN PL GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST EUCLIDPARK PL JUDSON AVE SOUTH BLVD LEE STJUDSON AVEMICHIGAN AVESHERIDAN SQLAKE SHORE BLVDSH E R IDAN RD THAYERST T H A Y E R C T CRAWFORD AVECOLFAX PL TRINITY CT HARTZELL ST NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST PITNER ALYGREENWOOD STMcCORMICK BLVDGREY AVEKEENEY ST GREENLEAF ST BRI D G E ST PAYNE ST ISABELLA ST FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER CENTRAL ST CHANCELLOR WASHINGTON STRIDGE AVEGARNETT PL LEONARD PL BRUMMEL ST MULFORD STMAPLE AVEELG I N R D COLFAX STRIDGE AVERIDGE TE R DAVIS S T LIBRARY PL DARTMOUTH PL CHICAGO AVE KEDZIE ST MAIN ST FOREST AVEARTSCIRCLE DR ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST LINCOLN ST THAYER ST HAWTHORNE LN LINCOLN ST COLFAX STLIVINGSTON DODGE AVEGROVE ST HARRISONBROADWAY AVECHANCELLOR ST FOSTER STJACKSON LIVINGSTON DOBSON ST HARVARD TER SOUTH BLVDRIDGE CTRIDGE AVESIMPSON STBRYANT AVEOAKTON ST EMERSON ST MONTICELLO PL HINMAN AVEKEENEY ST GREENLEAF ST MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTCRAW FOR D LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST OAKTON ST MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL DAVIS STWESLEY E A S T R A I L R O A D A V E LEON PL NOYES ST GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL NOYES CTGARRISON AVESHERIDAN RD CALLAN AVEGROVE S T CALLANJUDSON AVELAKESIDE CT HAMILTON ST HAYES CLIFFORD STBERNARD PLTHAYER PARK PL CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST HARTREY AVEFOWLER AVELELAND AVELYONS ST BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST P R A I R I E A V E P O P L A R A V E G R E E N B A Y R D MULFORD ST ASHLAND AVEKIRK ST WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST SHERIDAN PL R O S LY N P L HOWARD STCUSTER AVEMILBURN ST SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CTNORTH SHORE CHANNELNORTH SHORE CHANNELL A K E M I C H I G A N1200 1800 29002300200019001600400100 200 800 900 1000 1700 2100 2700 2800 500 2100 2700 340030002200160015001000500300300 1100 1200 1300 1800 1900 2300 2900 900 28002500270025007006005002400 1400 1500 1900 2200 2300 2600 350026002400180017001500120011001000800600 2500 2600 300 400 600 800 700 2800 3600230020002200130012001100700200400 1600 200 1000 380033001700900900200500 2000 1300 1600 2500 2400 370026002400210019001400100300100700 1400 1500 2200 100 1100 1700 2000 3200310021001800130014008006004002014 st imprvmnt prog.mxd 09/05/2013 0 0.5 10.25 Mile ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Water Main and Resurfacing 2014 STREET IMPROVEMENT PROJECTS City of Evanston Department of Public Works Resurfacing Streetscape and Resurfacing 12 of 588 For City Council meeting of September 9, 2013 Item SP2 Business of the City by Motion: Police and Firefighter Pension Actuarial Report For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Treasurer Timothy Schoolmaster, Police Pension Board Deron Daugherty, Fire Pension Board CC: Wally Bobkiewicz, City Manager Subject: January 1, 2013 Police and Firefighter Pension Actuarial Report Date: September 5, 2013 Recommended Action: Staff recommends that City Council review and approve the January 1, 2013 Actuarial Valuation for usage in the 2013 Tax Levy for Police and Firefighter funding purposes. The recommended Annual Actuarial Required Contribution (ARC) as determined by this study is $6,239,481 for the Firefighters’ Pension Fund, and $8,358,924 for the Police Pension Fund. Funding Source: The funding of this study is being split three ways for 2013. The Police Pension, Firefighters Pension and General Fund will each pay $5,000 for this report. Summary: This report uses the same format and same Actuary – Tepfer Consulting Group (TCG) as that used for the January 1, 2012 Actuarial Valuation. Public Act 96-1495, adopted by the General Assembly in 2010 changed benefit levels, funding requirements, and investment options to be used in administering Police and Firefighter pension funds. Through the joint review process, both Pension Boards and the City Treasurer have maintained the same analytical process that shows three funding levels for Police and Firefighter funds: 1. The State Minimum level of Funding 2. The Funding required/shown under Government Accounting Standards Board statements 25 and 27 3. The Recommended Funding by TCG Memorandum 13 of 588 The following table shows a brief summary of the City’s current and projected contributions for Police and Firefighter pensions. Police Pension Fund Firefighter's Pension Fund 2013 Contribution (used in 2012 Tax Levy)$8,109,454 $6,126,383 Funded Ratio 45.6%45.3% Additional Council Approved Contribution $284,825 $215,175 Total Contribution $8,394,279 $6,341,558 2014 Contribution (to be used in 2013 Tax Levy $8,358,924 $6,239,481 Funded Ratio 47.3%46.5% Contribution Change ($35,355)($102,077) Funded Ratio Change 1.7%1.2% As the City continues to fund pensions at this level it is helpful to review the breakdown of the above contribution between current payments (normal costs) and payments to reduce the City’s Unfunded Accrued Liability (UAL). The table below shows the current breakdown: 2014 RECOMMENDED CONTRIBUTIONS Police Pension Fund Firefighter's Pension Fund ENTRY AGE NORMAL COST $ 3,648,185 $ 2,458,133 UNFUNDED ACCRUED LIABILITY PAYMENT $ 5,445,700 $ 4,187,863 INTEREST ON NORMAL AND UNFUNDED PAYMENTS $ 613,837 $ 448,604 EMPLOYEE CONTRIBUTIONS $ (1,348,798) $ (855,119) NET RECOMMENDED CITY CONTRIBUTION $ 8,358,924 $ 6,239,481 Theoretically, over time, the Entry Age Normal Costs will increase commensurate with salary increases or staffing changes. The Unfunded Accrued Liability Payment should decrease assuming the total unfunded liability decreases. If this begins to happen, the City could shorten the time it takes to fully fund both pension plans by holding the line on unfunded liability payments. This recommendation is not the only course of action available to the City and is above the minimum required level of funding as allowed under PA 96-1945. The table below shows two other funding levels and the source/guidance used in creating these levels: 14 of 588 Police Pension Fund Firefighter's Pension Fund 2014 State Minimum Contribution per PA 96-1945 $6,237,581 $4,533,401 Funded Ratio 49.8%48.2% Governmental Accounting Standards Board Minimum Contribution (GASB)$8,091,526 $6,028,078 n/a 2014 City Recommend Minimum Contribution $8,358,924 $6,239,481 Funded Ratio 47.3%46.5% Reduction in Funding by using State Minimum ($2,121,343) ($1,706,080) Reduction in Funding by using GASB ($267,398)($211,403) Both the Police and Firefighter Pension Boards are not willing to support the utilization of the state minimum contribution levels. Neither can support the utilization of an analysis that creates funding levels at a higher percentage ratio but requires less overall funding to achieve such a ratio. As noted on the previous page, this actuarial evaluation results in a combined increase of the Annual Required Contribution (ARC) of $362,568. However, as a part of the 2013 Annual Budget the City contributed $500,000 in additional funds, which when shown above makes the total change in funding from 2013 to 2014 a decrease of $137,432. The $362,568 recommended increase in the ARC is equal to 0.84% of the City’s most recent gross tax levy totaled $43.3 million. Below is a summary of assumptions, for this evaluation. Based on the recommendation of the City Treasurer, and both Pension Boards, the Investment Return Assumption used for this study was decreased by .25% to 6.75%. No other changes were recommended to the Actuary. Please note that the Actuary will be available to discuss all assumptions at the City Council meeting. Change Current Proposed Investment Return Assumption 7.00% 6.75% Healthy Mortality Table RP 2000 RP 2000 Disabled Mortality Table RP 2000 RP 2000 Rates of Salary Increase Graded by age from 8% at 25 down to just over 1% at age 55 Graded by age from 8% at 25 down to just over 1% at age 55 Wage Inflation Increase 2.5% 2.5% 15 of 588 Tax Levy Fiscal Year FY 2012 FY 2013 ALTERNATIVES: The City could choose not to change the Investment Return Assumption from 7.0%. This is still an acceptable rate of return being used by many funds throughout the country for public pensions. It is also the rate used by Fitch Investor services in their most recent analysis of the City’s credit rating. If no change was made to this assumption the table below shows the impact to the actuarial analysis: Investment Return of 6.75% Investment Return of 7.0% Difference POLICE PENSION FUND Annual Required Contribution $ 8,358,924 $ 7,938,261 $ (420,663) Funding Ratio 47.3% 48.6% 1.3% FIREFIGHTER'S PENSION FUND $ 6,239,481 $ 5,950,145 $ (289,336) 46.5% 47.8% 1.3% It is both City and Pension Boards’ goal to improve our funding ratio of both funds above 50% as quickly as possible. That being said, maintaining the City’s funding level, even when both funds experienced actuarial gains is a good strategy to keep funding ratios moving in the right direction year over year. While Fitch is using 7%, Moody’s has lowered their assumption for interest rates below 6% when evaluating pension systems and the potential liability owed by a given city. While the City has the option of using the State Minimum required calculation, this is not recommended for the following reasons: • Neither Pension Board would certify their agreement to this levy amount. • The Independent Actuary does not recommend using the State Minimum calculation, especially if the City’s goal is to become 90% funded by 2040. Attachments: Required Communication from Actuary – Fire Firefighter’s Pension Actuarial Study Required Communication from Actuary – Police Police Pension Actuarial Study 16 of 588 Required Reporting to the Municipality To comply with 40 ILCS 5/4-134, each Downstate Firefighters Pension Fund is required to prepare a report indicating various statistics of the pension fund. Various items in the report are “actuarial in nature” and, therefore, to avoid errors by the fund, we include a “draft required report” as part of the actuarial valuation package. Items contained in this report are taken directly from the source data used to prepare the actuarial valuation and from the current and prior actuarial valuation reports prepared by our firm. Some Pension Boards use this report as the formal request for the tax levy. PLEASE BE ADVISED THAT THIS REPORT IS NOT INTENDED TO REPLACE THE FORMAL REQUEST BY THE FUND. Particular attention should be paid to the “Employer contributions and all other sources” in item 2 and the “estimated amount required to meet the annual requirements of the fund” in item 3(b), both of which are completed based upon the calculated statutory minimum contribution as required by the statute. These items are not based upon the recommended minimum contribution calculated by our firm and presented in the accompanying actuarial valuation report. We strongly suggest that a separate formal request for tax levy be submitted by the Pension Board to the municipality. Your Board attorneys should be consulted for the preparation of this formal request. 17 of 588 REQUIRED REPORTING TO MUNICIPALITY BY PENSION BOARD As of 12/31/2012 fiscal year end (40 ILCS 5/4-134) (from Ch. 108 1/2, par. 4-134) Sec. 4-134. Report by pension board. The board shall report annually to the city council or board of trustees of the municipality on the condition of the pension fund at the end of its most recently completed fiscal year. The report shall be made prior to the council or board meeting held for appropriating and levying taxes for the year for which the report is made. 1. Total Trust Assets (see attachment 1 for complete listing) Total Assets (market value): $58,463,915 Actuarial Value of Assets (see item 8 for explanation): $59,395,358 2. Estimated receipts during the next succeeding fiscal year from: Participant Contributions deducted from payroll: $855,119 Employer Contributions and all other sources: $4,533,401 3. Estimated amount required during the next succeeding fiscal year to: (a) pay all pensions and other obligations provided in this Article: $7,592,216 (b) meet the annual requirements of the fund as provided in Sections 4-118 and 4-120: $5,388,520 The increase in employer pension contributions resulting from the implementation of P.A. 93-0689 $122,907 4. Total Net Income received from investment of net assets: $3,738,720 Assumed Investment Return: 7.00% Actual Investment Return: 6.43% Total Net Income received from investment of net assets (FYE 12/31/2011): $6,313,563 Assumed Investment Return (FYE 12/31/2011): 7.00% Actual Investment Return (FYE 12/31/2011): 1.91% 5. Total number of Active Employees that are financially contributing to the fund: 106 6. Disbursements to: (i) Annuitants in receipt of a regular retirement pension: Total number of annuitants: 89 Total amount that was disbursed in benefits: $4,851,341 (ii) Recipients being paid a disability pension: Total number of annuitants: 26 Total amount that was disbursed in benefits: $1,270,314 (iii) Survivors and children in receipt of benefits: Total number of annuitants: 29 Total amount that was disbursed in benefits: $1,068,600 7. Funded ratio of the fund: 46.49% 8. Unfunded Actuarial Accrued Liability: $68,369,392 The Unfunded Actuarial Accrued Liability is the excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. 18 of 588 The Actuarial Accrued Liability is the portion of the present value of future plan benefits reflecting projected credited service and salaries determined by the actuarial cost method based upon the plan’s actuarial assumptions and not provided for at a valuation date by the actuarial present value of future normal costs. The normal cost is the portion of this present value which is allocated to the current valuation year. The Actuarial Value of Assets is the asset value derived by using the plan’s asset valuation method which is a method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long-term stability of municipal contributions. 9. Investment Policy of the pension board under the statutory investment restrictions imposed on the fund. (See attachment 2) Certification I, Darren Daugherty, President of the Evanston Fire Pension Board, City of Evanston, Cook County, Illinois, do hereby certify that this document is a true and correct copy of: “Required Reporting to Municipality By Pension Board” as outlined in 40 ILCS 5/4-134. Witness my hand this ______ day of _________, 2013. __________________________________ Darren Daugherty President of Evanston Fire Pension Board Source: P.A. 95-950, eff. 8-29-08 19 of 588 CITY OF EVANSTON FIREFIGHTERS’ PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2013 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013 July 3, 2013 20 of 588 TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. July 3, 2013 Mr. Martin Lyons Mr. Darren Daugherty City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE:Evanston Firefighters’ Pension Fund Gentlemen: Enclosed is our actuarial valuation report for the Evanston Firefighters’ Pension Fund for the fiscal year January 1, 2013 through December 31, 2013. The results of our valuation indicate that the recommended minimum contribution from the City for the next tax year is $6,239,481 or 66.34%of current payroll.This contribution coupled with the anticipated $855,119 or 9.455% of current payroll to be collected from participating firefighters will be sufficient to meet the State statutory requirements described in 40 ILCS 5/4. Further information is provided with in our report. Alternatively, under the current statute, our valuation results indicate the statutory minimum contribution for the City for the next tax year to be $4,533,401 or 48.20%. With the publication of Statement No. 25 of the Governmental A ccounting Standards Board, we our report includes the calculation of the unadjusted Annual Required Contribution. (ARC) We have chosen to calculate this contribution as a level percentage of payroll funded amortizati on of the unfunded liability over a closed 40 year period beginning with the date of adoption of GASB 25. This amount is $6,028,078 or 64.09%of participating payroll. The increase in employer pension contribut ions resulting from the implementation of P.A. 93 -0689 has been estimated to be $122,907. Factors Influencing the Choice of Actuarial Assumptions As part of the consulting process, it is our policy to talk with selected members of the Board of Trustees a nd the Sponsor’s representatives for the City of Evanston Firefighters' Pension Fund in order to obtain information which will enable the Actuary to properly choose the actuarial assumptions which are most appropriate for the current cost determination for the pension fund. As part of this process, statistics are compiled concerning historical investment returns, salary increases, retirement incidence and other factors which are influential in the actuarial assumption setting process. Based upon an analysis of the specifics as they relate to the City of Evanston Firefighters' Pension Fund and a general understanding of the inter-relationships of the actuarial assumptions, the Board, the Sponsor and the Actuary reach a mutual agreement as to the assumptions which will be used in the current actuarial valuation.The ultimate decision, nonetheless, remains with the actuary who must abide by his professional standards and judgment. Published statistics regarding experience for police and firefighters are avai lable from the State of Illinois Department of Insurance. These statistics form the basis of the actuarial assumptions selected by the State Actuary in the valuation of pension funds covered under the Downstate Pension System. We have found in our consul ting, that whenever appropriate, the actuarial assumptions used by the State Actuary are relied upon as a starting point. However, in order to make the calculations more “Evanston-sensitive", the analysis of the actual historical performance is carefully examined. Experience Analysis Actuarial assumptions are not sacrosanct. In fact, it is not uncommon for actuarial assumptions to be changed to better reflect a plan’s experience and prognosis. E ach year the actuarial process examines the experience of t he fund. General parameters indicate that a variance of less than 3% of the actuarial accrued liability is acceptable to assure that the assumptions used remain suitable. The measurement compares the actual unfunded liability to the 21 of 588 Mr. Martin Lyons Mr. Darren Daugherty Page 2 July 3, 2013 expected unfunded liability. The total gain and loss developed is then analyzed by individual assumption , where available,to assure appropriateness..A single year deviation is not an automatic trigger for a change in assumptions. Instead, multiple years are monitored a nd changes in assumptions generally o ccur only after trends are discovered. At the request of the client we have lowered the investment return assumption to 6.75%. We feel comfortable with this choice. Actuarial Assumptions The complete actuarial assumptions used in this valuation are contained in Appendix 1. Although specific assumptions must be used in the mathematical exercise, actuarial assumptions are better viewed as a range. Actuarial Professional Standards indicate that in the selection of economic assumptions, a “best-estimate” range should be developed. Based upon our analysis of Downstate Police and Fire Pension funds we have developed the following best estimate ranges for economic assumptions: Investment Return 6.50%-7.50% Inflation:1.50%-2.50% Compensation Scale Rates ranging from 4.86% to 1.12% varying by age, plus an inflation factor Payroll Growth 3.50%-4.50% Actuarial Professional Standards indicate that in the selection of non-economic assumptions, a reliance upon published tables and/or individual experience studies pertinent to the group are acceptable procedures. Based upon our analysis of experience for approximately 70 Downstate Police and Fire Pension funds we have developed the following general rates for non-economic assumptions: Mortality Rates (active and disabled)-Published tables loaded for public safety employees Termination rates –aged based rates ranging from 7% to 1% Disability rates -aged based rates ranging from 0.13% to 0.16% Retirement rates –aged based rates ranging from 36% to 100% At this point in time, these rates are applied to all participants without regard to tier. It is anticipated that once experience is developed, the retirement rates for tier 2 employees may be modified Demographic considerations For this valuation,it was noted that the force continues to remain stable as to its size and demographic composition. In the current valuation, it was observed that the number of inactive participants (144,exclusive of terminated employees who are due a refund of their contributions) as compared to active participants (106) in the Fund is higher than the State average (58%bof the total participants are inactive as compared to a State average of 39%)yet, the average age and service of the active participating group is essentially at the State average.As a percentage of the total pension liabilities, the liabilities for inactive participants are slightly above the State average. Of further concern, is the fact that there are currently 16 firefighters who are eligible to retire and 10 firefighters who will become eligible in the next 5 years.This represents about 25% of the current active group. Additionally,pension payments have been escalating. Nonetheless, absent a large growth in the active force, with proper funding, the fund’s position should become more favorable for the foreseeable future and although improving the fund is still not in a strong financial condition. As would be expected in this situation, a very large portion of the assets available for investment has been committed to provide benefits for existing pensioners and beneficiaries. Essentially then, all of the assets in the plan are already dedicated to cover the liabilities for the currently retired participants. Additionally, pension disbursements on an annual basis total approximately $7.2 million and investment earnings are currently insufficient to provide for these payments on an ongoing basis and generally have been for the past few years. As indicated last year, municipal contributions and contributions by active firefighters are being used to pay current expenses. These funds are generally the major source of new funds for investment purposes to accumulate reserves. Even with improved investment returns, the maturing of the employee group requires that the fund be carefully monitored during the next few years to assure that an orderly funding progress is maintained. If investment income remains insufficient to pay the existing pensioners, then municipal and participant contributions will continue to be used. However, the investment return during the 2012 year was quite acceptable.Nonetheless,. once again, the Trustees should be advised that this is still a potentially dangerous situation regarding the fund. Yet clearly, the fund currently is modestly growing and is clearly on a path to recovery. 22 of 588 Mr. Martin Lyons Mr. Darren Daugherty Page 3 July 3, 2013 Financial considerations In these uncertain times, the fund continues to experience very limited short-term investment growth.Furthermore, the fund continues to maintain less than adequate funded ratios. The fund has earned marginal rates of return over the short term. As shown in Exhibit 5-C of our report, the composite rate of return for the fund since 2007 is 3.77%, but 8.07% since 2009. The investment smoothing method adopted initially by the fund and now mandated by statute serves to level the contribution and shield against annual investment volatility. However, it is not unnoticed that annual pension payments far exceeded the investment income during 2012 and an annual investment return of 11.75%would be needed to cover the outgoing benefit expenses.Clearly municipal contributions will remain at high levels until the fund can annually increase its investment return. We ask that you review the section entitled “Actuarial experience since the last ac tuarial valuation” beginning on page 2 for a further explanation of what has occurred since the last actuarial valuation. Please do not hesitate to contact us if you have any questions concerning our report. Sincerely, TCG PUBLIC CONSULTING, LTD. Arthur H. Tepfer, A.S.A., M.A.A.A. Consulting Actuary AHT/lf Encl. 23 of 588 CITY OF EVANSTON TABLE OF CONTENTS FIREFIGHTERS’ PENSION FUND Page SECTION I COMMENTARY Valuation Objectives 1 Results of Valuation 4 SECTION II SUPPORTING EXHIBITS Summary of Results Exhibit 1 General Valuation Results 5 Exhibit 2 Summary of Specific Valuation Results 6 Exhibit 3-A Development of Recommended Minimum City Contribution 8 Exhibit 3-B Development of Statutorily required City Contribution 9 Exhibit 3-B Reconciliation of the Change in the Statutorily Required Contribution 9 Exhibit 3-C Development of the Annual Required Contribution under GASB No. 25 10 Exhibit 3-D Derivation of Experience Gain or Loss and Cost Method Change 11 Exhibit 4-A Summary Of Demographic Information 12 Exhibit 4-B Age and Service Distribution 13 Exhibit 5-A Asset Information 14 Exhibit 5-B Development of Actuarial Value of Assets 16 Exhibit 5-C Analysis of Investment Return 18 Exhibit 5-D Thirty -Year Projection of Payments 19 APPENDIX 1 STATEMENT OF ACTUARIAL ASSUMPTIONS 20 APPENDIX 2 SUMMARY OF PRINCIPAL PLAN PROVISIONS 22 APPENDIX 3 GLOSSARY 26 24 of 588 CITY OF EVANSTON ACTUARIAL STATEMENT FIREFIGHTERS’PENSION FUND TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. ACTUARIAL STATEMENT Tepfer Consulting Group, Ltd. was retained by the City of Evanston and City of Evanston Firefighters' Pension Fund to perform an independent actuarial valuation for the Firefighters’ Pension Fund. This valuation is permitted under 40 ILCS 5/22, Section 503.2. The actuarial valuation was performed for the year ended December 31, 2013 and indicates a statutorily required contribution in accordance with 40 ILCS 5/4, Section 118 of $4,533,401 or 48.20%of member payroll, a recommended minimum contribution of $6,239,481 or 66.34%of payroll, and an Annual Required Contribution in accordance with paragraph 36f of Statement No. 25 of the Governmental A ccounting Standards Board of $6,028,078 or 64.09%of payroll.These contributions are net of contributions made by active member firefighters during the fiscal year. The results shown in this report have been calculated under the supervision of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Firefighters’ Pension Fund, financial data submitted by the Firefighters’ Pension Fund, applications of actuarial assumptions, and generally accepted actuarial methods. In our opinion, all calculations and procedures are in conformity with generally a ccepted actuarial principles and practices; and the results presented comply with the requirements of the applicable State statute, Act uarial Standards Board, or Statements of Governmental A ccounting Standards, as applicable. In our opinion, the actuarial assumptions used are reasonable, taking into account the experience of the plan and future expectations, and represent a reasonable and adequate approach to the financing of the retirement program . The costs, actuarial liabilities and other information presented in this report, in our opinion, fully and fairly disclose the actuarial position of the plan. I, Arthur H. Tepfer, am an Enrolled Actuary in good standing under the Employee Retirement Income Security Act of 1974. I am a member of the American Academy of Actuaries and I meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contai ned herein. I certify that the results presented in this report are accurate and correct to the best of my knowledge. TCG PUBLIC CONSULTING, LTD. _____________________________ Arthur H. Tepfer, A.S.A., M.A.A.A. Enrolled Actuary #11-02352 July 3, 2013 25 of 588 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 1 VALUATION OBJECTIVES The City of Evanston Firefighters' Pension Fund provides benefits to members when they retire, die, become disabled or terminate employment. As with any plan providing these types of benefits, an appropriate budgeting pattern must be established to enable appropriate funds to be a ccumulated to meet all payments when due. The actual cost of the plan can best be expressed in the following simplistic manner: ACTUAL COST EQUALS Benefits Paid Plus Expenses Paid Less Investment Income Earned If the actual cost is incurred on a "pay as you go" basis, then the future generations of members will be paying f or the benefits of current plan participants. Proper financial planning calls for budgeting the actual cost of the plan over the working lifetime of current plan membership in order to establish an equitable allocation. An actuarial valuation is the procedure used to determine an appropriate amount to be contributed to the pension plan each year in order to attain this equity. An actuarial valuation is an estimate at a particular point in time of the predicted incidence of the future benefit costs. Since the actual cost of the plan is essentially unknown, pre -funding (budgeting for future benefit costs) requires certain assumptions about future events. Assumptions are made for such things as salary increases, terminations of participants, disablement of participants, death of participants and anticipated investment earnings. These assumptions although not affecting the actual costs of the plan will affect the incidence of predicted future costs. For proper funding, it is required that the Actuary select assumptions which are appropriate in light of the economic, demographic, and legislative environment as they relate to the pension program. The assumptions we have made concerning these future events are described more fully in Appendix 2 of this report.Based on these assumptions, a projection of future benefits was made and a current contribution level sufficient to provide the anticipated benefit payments was determined through the use of an actuarial cost method. Selection of the Actuarial Cost Meth od An actuarial cost method, sometimes called a “funding method”, therefore, is essentially an approach to budgeting the estimated future costs. There are many actuarial cost methods which are available to the actuary and each method operates differently. However, all funding methods accomplish the same objective—to assign to each fiscal year of the employer the portion assumed to have a ccrued in that year. The portion of the actuarial value of benefits assigned to a particular year in respect of an indi vidual participant or the fund as a whole is called the normal cost. All funding methods are described by how the normal cost is calculated. The actuarial cost method prescribed by the State statutes to determine the statutorily minimum required contribution for periods on or after January 1, 2011 is the Projected Unit Credit Cost Method. Under this actuarial cost method, the ongoing cost as a percentage of total payroll will increase. In this method, the normal cost is determined by first calculating the projected dollar amount of each participant’s a ccumulated benefit under the plan as of both the first day of the fiscal year and as of the last day of the fiscal year and then determining the difference between these two amounts. The second step in deriv ing the normal cost for a given participant is to multiply the dollar amount of this difference by the actuarial present value of $1 of benefit. The actuarial cost method selected by our firm to determine the recommended plan contribution is the Entry Age Normal Cost Method. Under this actuarial cost method, ideally, the ongoing cost as a percentage of total payroll should remain fairly stable. In this method, the normal cost is determined by assuming each participant covered by the plan entered the plan under the same conditions that will apply to future plan entrants. The annual normal cost assigned to each year of an employee's career is calculated as a level percentage of the employees assumed earnings each year. These normal costs accumulate to the present value of the employee's benefit at retirement age. 26 of 588 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 2 VALUATION OBJECTIVES (Continued) Under both the Entry Age Normal Cost Method and the Projected Unit Credit Cost Method, the total funding of projected benefit costs is allocated between an unfunded liability, representing past benefit history, and future normal costs. This allocation is based on the assumption that the municipality will pay the normal cost for each plan year on a regular basis.It should be noted that although the term “unfu nded liability” is applied to both funding methods,the resulting amount is different because of the method of calculation.Another feature of these methods is that only the unfunded liability is affected by the experience of the plan, and therefore any a djustments are made in the future amortization payments. In addition to the methodology changes described above, P.A. 96 -1495 also addressed the valuation of pension fund assets—the second component in the determination of the unfunded liability. The sta tute now provides that the actuarial value of a pension fund’s assets be set equal to the market value of the assets on March 30, 2011 and that, in determining the actuarial value of assets after that date, any actuarial gains or losses from investment ret urns incurred in a fiscal year be recognized in equal amounts over the 5 -year period following that fiscal year. The actuarial valuation process is usually repeated each year and is to a certain extent self -correcting. As part of these actuarial cost methods, any deviation of actual experience from the chosen actuarial assumptions will be reflected in future contributions. A complete description of these actuarial cost methods is explained in Appendix 4 of this report. Despite the statutory language whic h requires an application of the Projected Unit Credit method, we feel that funding under this method as a level percentage of payroll severely undermines the benefit security of the retirement system and transfers the payment for currently earned pensions to future generations of taxpayers. For these reasons, our valuation report also presents a recommended minimum contribution that will operate to maintain the fundamental fiscal soundness of the retirement program, although a statutorily required contribu tion has also been calculated. The calculation of the recommended minimum contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a level dollar amount over 30 years from January 1, 2011, the effective date of P.A.96-1495. The calculation of the statutorily required contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a “level percentage of payroll”over 30 years from January 1, 2011, the effective date of P.A.96-1495. Although, I do not agree with the statutorily required level percentage of payroll methodology of determining the amortization of the unfunded accrued liability, I would be remiss if I did not advise my funds as to a “statutorily” acceptable calculation under the State law. Effective for periods beginning after June 15, 1996, the Governmental A ccounting Standards Board has issued Statement No. 25 “Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans”. This Statement establishes a financial reporting framework for defined benefit pension plans that distinguishes between two categories of information: (a) current financial information about plan assets and financial activities and (b) actuarially determined information, from a long-term perspective, about the funded status of the plan and the progress being made in accumulating sufficient assets to pay benefits when due. The calculation of the Annual Required Contribution (ARC) is described in paragraph 36f of the Statement and is based upon an amortization payment of any unfunded accrued liabilities as either a level dollar amount or a level percentage of total payroll over a maximum of 40 years from the effective date of the Statement. Any significant inc rease in the total unfunded actuarial liability resulting from a change in actuarial methodology should be amortized over a period not less than 10 years. Actuarial experience since the last actuarial valuation As part of the actuarial valuation process,it is helpful to examine the actual experience of the fund as compared to the experience which is expected by the actuarial assumptions. The measurement of any deviations of actual to expected experience is commonly referred to as a “Gain and Loss Analys is”. In performing this analysis, the actuary analyzes each actuarial assumption used in the valuation process. It is highly unlikely that actual experience will follow expected experience on a year-by-year basis. It is hoped that over the long term, if the actuarial assumptions are “reasonable”, the total gains and losses will offset each other. A “gain and loss analysis’ is a useful tool to examine whether the actuarial assumptions used to determine the municipal tax levy are suitable. Care must be t aken in placing too much credibility in a short -term analysis as the assumptions are more appropriately measured over the long term. Nonetheless, an annual evaluation of the actuarial assumptions will assist in identifying trends which, if unnoticed, can l ead to inappropriate conclusions. When these trends are recognized, it is the actuary’s responsibility to modify one or more of the assumptions to better anticipate future experience. 27 of 588 CITY OF EVANSTON DISCUSSION FIREFIGHTERS’ PENSION FUND 3 VALUATION OBJECTIVES (Continued) Some assumptions are easier to measure than others. In small plans, credible analysis can generally be made regarding the economic (financial) assumptions. These primarily include investment and salary increase assumptions. Unfortunately, it is often impossible to establish credible long term analysis of demographic assumptions (rates of termination, disability, retirement and mortality). Therefore, in choosing demographic assumptions, the actuary generally relies upon standardized tabular assumptions modified only by fund -specific characteristics. The actuarial gain and loss analysis for the current year is presented in Exhibit 3 -C and 3-D of the report. Exhibit 3- C shows the impact of the actuarial gains or losses on the recommended minimum contribution through a reconciliation of this contribution from the end of the prior valuation year to the end of the current valuation year. Exhibit 3-D derives the actuarial gain or loss in total as well as separating the individual financial and demographic components. The overall experience gain (loss) for the year was $1,312,926 or 1.03%of the accrued liability at the beginning of the plan year. The dollar amount for the plan’s recommended minimum contribution is 101.85%of the prior year’s contribution. When measured as a percentage of payroll, the contribution level has changed from 66.04%to 66.34%. Thirty-year Projection of Liabilities The final section of our report illustrates projected payments from the Trust Fund for a 30 -year period commencing with the valuation date. These projections are based upon the actuarial assumptions selected for the fund concerning death, disability and retirement actually occurring. Care should be taken in interpreting or relying on these results--particularly for Funds with fewer than 200 participants. The credibility of this type of projection is rarely realized beyond 10 years. Exhibit 5D prese nts this projection. 28 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 1 4 RESULTS OF VALUATION The following exhibits present the results of our actuarial valuation of the City of Evanston Firefighters' Pension Fund for the fiscal year January 1, 2013 through December 31, 2013. Exhibit 1 indicates that the recommended minimum contribution, calculated using the Entry Age Normal Cost method (EANC), from the City is $6,239,481 or 66.34%of total participating payroll.Under the Entry Age Normal actuarial cost method selected, this percentage of payroll should remain reasonably level over the lifetime of the plan . Exhibit 1 also indicates that the statutory minimum contribution, calculated using the Projected Unit Credit me thod (PUC), from the City is $4,533,401 or 48.20%of total participating payroll.Under the Projected Unit Credit actuarial cost method selected, this percentage of payroll should increase over the lifetime of th e plan. Exhibits 2 and 3 provide specific information used to develop the recommended minimum and statutorily required City contribution and GASB Annual Required Contribution (ARC)..The Annual Required Contribution as of January 1, 2013 has been determined under the Governmental Accounting Standards Board Statement No. 25 and is required disclosure for the fiscal year ending December 31, 2013. The Entry Age Normal Cost and the Actuarial Accrued Liability were determined using the Entry Age Normal Cost A ctuarial Cost Method. The Entry Age Normal Cost has been determined as a level percentage of projected payroll of the active members of the group. The amortization method for the Unfunded Actuarial A ccrued Liability is determined as a level percentage of payroll amount over a closed Amortization Period as permitted in Governmental A ccounting Standards Board Statement No. 25. Contribution amounts presented in this report have not been adjusted for interest to the date of payment.All values were determined on the basis of the actuarial assumptions and methods as more fully described in Appendix 1 of this report. Exhibit 4 presents a brief description of the demographic characteristics of the current member group. Exhibit 5 shows information relating to the pension assets. 29 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 1 5 GENERAL VALUATION RESULTS FOR FISCAL YEAR JANUARY 1, 2013 THROUGH DECEMBER 31, 2013 Recommended Minimum Contribution 1.Entry Age Normal Cost:$2,458,133 2.Unfunded Actuarial Accrued Liability (or Surplus):68,369,392 3.Actuarial Value of Assets:59,395,358 4.Annual Salaries of Active Firefighters:9,044,092 5.Recommended Minimum Contribution from the City:6,239,481 Contribution Percentage:66.34%* Statutory Minimum Contribution 1.Projected Unit Credit Normal Cost:$2,481,992 2.Unfunded Actuarial Accrued Liability (or Surplus):63,971,726 3.Actuarial Value of Assets:59,395,358 4.Annual Salaries of Active Firefighters:9,044,092 5.Statutory Minimum Contribution from the City:4,533,401 Contribution Percentage:48.20%* *Projected for the fiscal year ending December 31, 2013. 30 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 2 6 SUMMARY OF SPECIFIC VALUATION RESULTS Actuarial Present Value of Projected Entry Age Projected Unit Credit Number Benefits Normal Cost Normal Cost 1.Active Firefighters:106 Retirement Pension:$50,038,781 $1,621,829 $1,714,589 Survivors Pension:2,473,517 128,124 113,428 Disability Pension:13,476,646 657,983 616,755 Withdrawal Pension:601,054 50,197 37,220 _______________________________ TOTAL . . . . . . .106 $66,589,998 $2,458,133 $2,481,992 2.Inactive Firefighters and Survivors: Normal Retirees:89 $60,808,649 Widows (Survivors):29 7,261,780 Children (Survivors):0 0 Disabled Retirees:26 20,470,180 Deferred Vested:0 0 Terminated/Separated:2 66,799 TOTAL . . . . . . .146 $88,607,408 31 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 2 7 SUMMARY OF SPECIFIC VALUATION RESULTS (Continued) Entry Age Normal (EAN)Projected Unit Credit (PUC) 3.Total Actuarial Present Value of Projected Benefits:$155,197,406 N/A 4.Actuarial Present Value of Future Normal Costs:27,432,656 N/A 5.Actuarial Accrued Liability: [(3)-(4)]127,764,750 123,367,084 6.Actuarial Value of Assets:59,395,358 59,395,358 7.Unfunded Actuarial Accrued Liability (or Surplus):[(5)-(6)]68,369,392 63,971,726 8.Funded Ratio Percentage: [(6)÷ (5)] x 100 46.49%48.15% HISTORY OF FUNDED PERCENTAGES For the Year EAN EAN PUC PUC beginning January 1 Valuation Assets Accrued Liabilities Funded Percentage Accrued Liabilities Funded Percentage 2013 $59,395,358 $127,764,750 46.49%$123,367,084 48.15% 2012 55,082,975 121,693,417 45.26 117,496,291 46.88 2011*54,214,525 119,011,406 45.55 115,204,015.47.06 2010*52,021,778 129,493,139 40.17 N/A N/A 2009*49,410,755 119,852,896 41.23 N/A N/A 2008*47,006,917 111,696,236 42.09 N/A N/A *Fiscal year beginning March 1 32 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-A 8 DEVELOPMENT OF RECOMMENDED MINIMUM CITY CONTRIBUTION Fiscal Year January 1, 2013 through December 31, 2013 1.Entry Age Normal Cost:$2,458,133 Interest to December 31, 2013:165,924 (a)Total $2,624,057 (b)17½% of Projected Payroll 1,582,716 (c)Minimum Cost Payable, greater of (a) and (b):$2,624,057 2.Recommended Minimum Payment to Amortize 90 % of the Entry Age Normal Unfunded Accrued Liability as a level dollar amount over 27.99726 Years from January 1, 2013 with interest to December 31, 2013 :4,470,543 3.Credit for Surplus:0 4.Initial Recommended Minimum Contribution for Fiscal Year 2013: [(1) + (2) + (3)]7,094,600 5.Statutory Minimum Contribution (Exhibit 3B line 4)5,388,520 6.Total Recommended Minimum Contribution for Fiscal Year 2013: [Greater of Line 4 and Line 5]7,094,600 7.Active Member Contributions (9.455% of Salaries):855,119 8.Net Recommended Minimum City Contribution: [(6)-(7)]6,239,481 33 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-B 9 DEVELOPMENT OF STATUTORILY REQUIRED CITY CONTRIBUTION (NOTE THAT THIS CONTRIBUTION CALCULATION IS NOT RECOMMENDED) Fiscal Year January 1, 2013 through December 31, 2013 1.Projected Unit Credit Normal Cost:$2,481,992 Interest to December 31, 2013:167,534 (a)Total $2,649,526 (b)17½% of Projected Payroll 1,582,716 (c)Minimum Cost Payable, greater of (a) and (b):$2,649,526 2.Minimum Payment to Amortize 90% of the Projected Unit Credit Unfunded Accrued Liability as a level percentage of payroll over 27.99726 Years from January 1, 2013 with interest to December 31, 2013:2,738,994 3.Credit for Surplus:0 4.Total Statutorily Required Contribution for Fiscal Year December 31, 2013: [(1) + (2) + (3)]5,388,520 5.Active Member Contributions (9.455% of Salaries):855,119 6.Statutorily Required City Contribution: [(4)-(5)]4,533,401 RECONCILIATION OF THE CHANGE IN THE RECOMMENDED MINIMUM CITY CONTRIBUTION 1.Recommended Minimum Contribution for Year ending 12/31/2012:$6,126,383 2.Increase in Normal Cost and Amortization Payment due to anticipated pay changes:264,063 3.Increase/(Decrease) in Normal Cost resulting from actual pay changes:(35,124) 4.Effect of Asset Smoothing:(26,715) 5.Increase/(Decrease) resulting from changes in assumptions:137,214 6.Increase/(Decrease) resulting from other demographic and financial sources (retirements, deaths, new entrants, salary changes, etc.):(1,932,420) 7.Recommended Minimum Contribution for Year ending December 31, 2013:$6,239,481 34 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-C 10 GASB STATEMENT NO. 25 DISCLOSURE INFORMATION DEVELOPMENT OF THE ANNUAL REQUIRED CONTRIBUTION OF THE MUNICIPALITY Fiscal Year January 1, 2013 through December 31, 2013 1.Entry Age Normal Cost $2,458,133 2.Actuarial Accrued Liability 127,764,750 3.Actuarial Value of Assets*58,476,156 4.Unfunded Actuarial Accrued Liability 69,288,594 5.Payment to Amortize Unfunded Actuarial Accrued Liability Over 40 Years from the Effective Date of Application of GASB 25 (20 years remaining)4,425,064 6.Total Annual Required Contribution for Fiscal Year December 31, 2013: [(1) + (5)]6,883,197 7.Active Member Contributions (9.455% of Salaries):855,119 8.Annual Required Contribution (ARC) payable at the beginning of the current fiscal year: [(6)-(7)]6,028,078 *Excluding Contributions Receivable 35 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 3-D 11 DERIVATION OF EXPERIENCE GAIN(LOSS) AND COST METHOD CHANGE AS OF JANUARY 1, 2013 1.EANC Unfunded Actuarial Accrued Liability at 1/1/2012:$66,610,442 2.Entry Age Normal Cost Due at 1/1/2012:2,367,316 3.Interest on (1) and (2) to January 1, 2013 (at 7.00%per year):4,828,443 4.Contributions made for the prior year with interest to January 1, 2013:7,548,948 5.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2013 Before Assumption Changes [(1) + (2) + (3)-(4)]:66,257,253 6.Change in EANC Unfunded Actuarial Accrued Liability due to Assumptions Change at January 1, 2013:3,425,065 7.Expected Unfunded Actuarial Accrued Liability at January 1, 2013 [(5) + (6)]:69,682,318 8.Actual EANC Unfunded Actuarial Accrued Liability at January 1, 2013:68,369,392 9.Gain (Loss) for the prior Plan Year [(7)–(8)]:$1,312,926 The experience gain (loss) reported above is the net result of the following: 1.FINANCIAL SOURCES a)Investment experience (based upon market value of assets):$(97,940) b)Contribution experience:310,823 c)Benefit Payments experience:150,388 d)Salary increases (greater)/lower than expected:232,221 Total from Financial Sources:595,492 2.DEMOGRAPHIC SOURCES Mortality, retirement, disability, termination, etc.:50,596 3.ACTUARIAL ADJUSTMENTS Market value adjustment for asset smoothing, including expenses 666,838 4.GAIN (LOSS) ALL SOURCES Total Gain (Loss) for the prior Plan Year [(1) + (2) + (3)]$1,312,926 36 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 4-A 12 SUMMARY OF DEMOGRAPHIC INFORMATION AS OF JANUARY 1, 2013 Projected Annual Salaries Number (Fiscal Year 2013) Active Firefighters:106 $9,044,092 Total Number Monthly Benefits Normal Retirees:89 $408,340 Survivors (Widows):29 84,355 Survivors (Children):0 0 Disabled Retirees:26 109,495 Deferred Vested:0 0 Terminated/Separated:2 66,799 * *Return of Contributions The actuarial valuation was performed as of January 1, 2013 to determine contribution requirements for fiscal year 2013. 37 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 4-B 13 AGE AND SERVICE DISTRIBUTION Attained Age COMPLETED YEARS OF SERVICE Average Salaries 0-1 2-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+Total 15-19 0 - 20-24 3 1 4 56,108 25-29 2 13 1 16 69,684 30-34 10 8 18 78,097 35-39 4 10 5 19 82,748 40-44 1 6 6 5 18 87,068 45-49 2 2 3 3 1 11 101,530 50-54 3 5 3 11 105,177 55-59 1 3 2 1 7 97,234 60-64 1 1 2 102,535 65+0 - TOTAL 5 29 27 14 11 8 7 3 2 0 106 85,322 Age =39.27 Years Service =11.44 Years 38 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-A 14 ASSET INFORMATION Cash, Money Market,IL Funds $3,246,623 Certificates of Deposit 0 State, Local and Corporate Obligations 2,804,090 U.S. Government and Agency Obligations 12,633,216 Insurance Company Contracts 0 Pooled Investment Accounts 0 Mutual Funds 28,743,295 Common & Preferred Stock 10,126,942 Taxes Receivable 783,459 Accrued Interest 95,892 Other Receivables 39,851 Net Liabilities 9,453 __________ Net Present Assets at Market Value $58,463,915 The chart on the following page shows a percentage of invested assets. 39 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-A 15 U.S. Government Obligations 22% State, Local & Corporate Obligations 5%Mutual Funds 49% Common & Preferred Stock 17% Cash, Money Market, IL Funds 5% Taxes Receivable, Accrued Interest, Other Receivables & Net Liabilities 2% ASSET INFORMATION 40 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-B 16 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS 1.Market Value of Assets,January 1, 2012**$54,893,621 2.Actual Income and Disbursements in prior year weighted for timing Weight for Weighted Item Amount Timing Amount Contributions Received During 2011-2012 7,314,281 50.00%3,657,141 Miscellaneous Revenue 0 50.00%0 Benefit Payments and Expenses Made During 2011-2012 7,482,706 (50.00)%(3,741,353) Total ( 84,213) 3.Market Value of assets adjusted for actual income disbursements [(1) + 2(d)]54,809,409 4.Assumed rate of return on plan assets for the year 7.00% 5.Expected return on assets [(3) x (4)]3,836,659 6.Market Value of Assets,January 1, 2012 54,893,621 7.Income (less investment income) for prior year 7,314,281 8.Disbursements paid in prior year 7,482,706 9.Market Value of Assets,January 1, 2013 $58,463,915 10.Actual Return [(9) + (8)–(7)–(6)]3,738,719 11.Investment Gain/(Loss) for Prior Year [(10)–(5)]( 97,940) 41 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-B 17 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS (Continued) 12.Market Value of Assets,January 1, 2013:$58,463,915 13.Deferred investment gains and (losses) for last 4 years: Percent Deferred Plan Year Beginning Gain/(Loss)Deferred Amount a)2013**$( 97,940)80%$( 78,352) b 2012 $(1,945,156)60%$(1,167,094) c)2011 $785,005 40%$314,002 d)2010 $0 20%$0 e)Total $(1,258,091)$( 931,443) 14.Actuarial value of plan assets for funding,, January 1, 2013:Item (12) less item 13(e):$59,395,358 15.Taxes receivable:919,202 16.Actuarial value of plan assets for GASB reporting January 1, 2013 item (14) less item (15)*:$58,476,756 Notes: * excluding taxes receivable * *The calculated value is determined by adjusting the market value of assets to reflect investment gains and losses (the difference between the actual investment return and the expected investment return) during each of the last five years at the rate of 20% per year 42 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-C 18 ANALYSIS OF INVESTMENT RETURN Fiscal Year Annual Rate Ending December 31 of Return 2012 6.43% 2011 1.91 2011*8.10 2010*14.83 2009*-11.18 Composite 2009-2012 3.77% *Fiscal Year ending March 31 43 of 588 CITY OF EVANSTON SUMMARY OF RESULTS FIREFIGHTERS’ PENSION FUND EXHIBIT 5-D THIRTY -YEAR PROJECTION OF PAYMENTS --------------------------Payouts from Active Group Upon------------------------------------------------------------Payouts from---------------------Total -------------------Termination---------------Death Retirement Disability Retired Group Deferred Pensioners Year Lump Sum Deferred Pension 19 2013 8,697 0 28,112 212,074 50,243 7,226,295 66,799 7,592,220 2014 8,795 0 42,003 408,757 100,770 7,130,952 0 7,691,277 2015 6,200 0 42,819 620,687 153,717 7,022,593 0 7,846,016 2016 5,933 0 55,983 811,601 211,318 6,932,416 0 8,017,251 2017 5,657 0 68,987 980,718 271,633 6,846,572 0 8,173,567 2018 3,491 0 83,024 1,159,907 329,375 6,745,724 0 8,321,521 2019 1,441 0 96,157 1,366,576 391,719 6,644,471 0 8,500,364 2020 0 0 111,392 1,572,739 453,645 6,553,988 0 8,691,764 2021 0 0 124,863 1,754,870 518,563 6,448,871 0 8,847,167 2022 0 0 139,409 1,975,608 582,220 6,338,233 0 9,035,470 2023 0 0 153,266 2,205,085 648,857 6,242,871 0 9,250,079 2024 0 0 168,345 2,410,497 718,520 6,116,097 0 9,413,459 2025 0 0 183,479 2,646,326 791,193 5,977,708 0 9,598,706 2026 0 0 198,451 2,917,387 865,449 5,825,933 0 9,807,220 2027 0 0 213,387 3,182,166 941,985 5,659,014 0 9,996,552 2028 0 0 227,483 3,469,283 1,019,340 5,475,900 0 10,192,006 2029 0 0 242,078 3,740,603 1,098,724 5,275,920 0 10,357,325 2030 0 0 254,278 4,047,169 1,175,041 5,058,509 0 10,534,997 2031 0 0 267,997 4,348,898 1,254,693 4,823,793 0 10,695,381 2032 0 0 277,573 4,663,661 1,334,449 4,572,753 0 10,848,436 2033 0 0 290,378 5,012,958 1,408,648 4,306,519 0 11,018,503 2034 0 0 298,285 5,404,183 1,481,859 4,026,644 0 11,210,971 2035 0 0 309,451 5,732,687 1,553,887 3,795,719 0 11,391,744 2036 0 0 315,320 6,013,334 1,627,284 3,497,925 0 11,453,863 2037 0 0 323,439 6,272,733 1,692,940 3,194,791 0 11,483,903 2038 0 0 326,377 6,536,942 1,758,812 2,890,256 0 11,512,387 2039 0 0 332,050 6,812,749 1,816,650 2,588,509 0 11,549,958 2040 0 0 326,920 7,074,762 1,876,726 2,294,142 0 11,572,550 2041 0 0 329,959 7,294,589 1,925,112 2,011,419 0 11,561,079 2042 0 0 323,867 7,462,586 1,968,864 1,743,892 0 11,499,209 44 of 588 CITY OF EVANSTON APPENDIX 1 FIREFIGHTERS’ PENSION FUND 20 ACTUARIAL ASSUMPTIONS (Economic) Investment Return 6.75%per annum, compounded annually (net of expenses). Salary Increases Representative values of assumed salary increases are as follows: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 An additional inflation allowance of 2.50%per year is added to the above. Payroll Growth It was assumed that payroll will grow 4.00%per year. Cost of Living Adjustments It was assumed that the Consumer Price Index –Urban (CPI-U) would increase 2.50%per year Actuarial Asset Basis The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statute. In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year,40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. Expenses None assumed. 45 of 588 CITY OF EVANSTON APPENDIX 1 FIREFIGHTERS’ PENSION FUND 21 (Demographic) Mortality Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active firefighters are assumed to be in the performance of their duty. Non-Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Termination Illustrative rates of withdrawal from the plan for reasons other than death or disability are as follows: Rate of Age Withdrawal 20 .0397 25 .0250 30 .0146 35 .0079 40 .0042 45 .0029 It is assumed that terminated firefighters will not be rehired Disability Rates Incidence of disability amongst firefighters eligible for disability benefits: Age Rate 25 .0009 30 .0025 35 .0046 40 .0065 45 .0097 50 .0166 55 .0314 15% of disabilities amongst active firefighters are assumed to be in the performance of their duty. Retirement Rates Retirements are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Rate of Age Retirement Age Retirement 50 .19 60 .28 51 .12 61 .36 52 .04 62 .44 53 .06 63 .52 54 .09 64 .60 55 .12 65 .68 56 .15 66 .76 57 .19 67 .84 58 .22 68 .92 59 .25 69 1.00 (Additional) Marital Status 85% of firefighters are assumed to be married. Spouse's Age Wives are assumed to be 3 years younger than their husbands. Actuarial Cost Method Projected Unit Credit for statutory minimum Entry Age Normal for recommended and GASB reporting 46 of 588 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 22 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions Tier 1 –For Firefighters first entering Article 4 prior to January 1, 2011 Tier 2 –For Firefighters first entering Article 4 after December 31, 2010 Firefighter (4-106): Any person employed in the municipality's fire service as a firefighter, fire engineer, marine engineer, fire pilot, bomb technician or scuba diver. Creditable Service (4-108): Time served by a firefighter, excluding furloughs and leaves of absence in excess of 30 days, but including leaves of absence for illness or accident and periods of disability where no disability pension payments are received and also including up to 3 years during which disability payments have been received provided contributions are made. Creditable Service from other specified agencies is also included. Combined service credit option is available on a voluntary basis. Pension (4-109) Normal Pension Age Tier 1 -Age 50 with 20 or more years of creditable service. Tier 2 -Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50% of the greater of the annu al salary held in the year preceding retirement or the annual salary held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½% of Final Average salary for each year of service. Final Averag e Salary is the highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½% for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.Salary for valuations beginning in 2013 is $109,971.43. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Minimum Monthly Benefit: Annual step rate increases from $1,030.00 to $1,159.27. Maximum Benefit Percentage: 75% of salary except line of duty. 47 of 588 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 23 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Termination Pension Amount Any firefighter who retires or is separated from service with at least 10, but less than 20 years of credited service, shall be entitled to a monthly pension commencing at age 60 equal to the monthly rate of compensation based on rank at separation multiplied by the applicable percentage below: Years of Applicable Credited Service Percentage 10 15.0 % 11 17.6 12 20.4 13 23.4 14 26.6 15 30.0 16 33.6 17 37.4 18 41.4 19 45.6 Pension Increase Non-Disabled Tier 1 -3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% of the original pension amount on each January thereafter. Effective July 1, 1993, 3% of the amount of pension payable at the time of the increase including increases previously grant ed, rather than 3% of the originally granted pension amount. Tier 2 -The lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. For firefighters who retire after January 1, 1986, 3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% in each January thereafter. For firefighters who retire prior to January 1, 1986, but after July 1, 1971, the 3% increase commences at age 60, and for firefighters who retire before July 1, 1971, the 3% increase commences at age 65. Disabled 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount in each January thereafter. Pension to Survivors (4-114) Eligibility Death of a firefighter: (1) on active duty as a result of any illness or accident; (2) on disability retirement; (3) on retirement with 20 years of service; (4) as a terminated member who has rights to a benefit at age 60; and (5) as a deferred pensioner. 48 of 588 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 24 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Death Benefit Tier 1 -54% of annual salary based on attained rank at date of separation of service to surviving spouse, plus 12% of such salary to dependent children under 18. 100% of annual salary if death occurs in the line of duty. Depending upon the survival of the spouse, dependent children benefits may increase to a level of 20% of firefighter's salary. Greater of 100% of monthly retirement benefit or 54% of annual salary if completed 20 years of service or on disability retirement. Tier 2 –66 2/3% of pension amount to surviving spouse (or dependent children), subject to the following increase: the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.increase of the original pension amount after attainment of age 60, followed by an additional 3% of the origin al pension amount on each January 1 thereafter. Minimum Monthly Survivor Pension Annual step rate increases from $1,030.00 to $1,159.27. Maximum Survivor Pension 75% of such firefighter's salary. Disability Pension -Line of Duty (4-110) Eligibility Suspension or retirement from fire service due to sickness, accident or injury while on duty. Pension Greater of 65% of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum Monthly Benefit: Annual step rate increases from $1,030.00 to $1,159.27. For each dependent child under 18, an additional $20 per month increased annually is granted each disabled member. Maximum total benefit is 75% of salary. Disability Pension -Not on Duty (4-111) Eligibility Suspension or retirement from fire service for any cause other than while on duty. Member must have at least 7 years of credited service. Pension 50% of salary attached to rank at date of suspension or retirement. Disability Pension -Occupational Disease (4-110.1) Eligibility Suspension or retirement from service after 5 years of service from causes of heart disease, cancer, tuberculosis or other lung disease. Pension Same pension as in line of duty. 49 of 588 CITY OF EVANSTON APPENDIX 2 FIREFIGHTERS’ PENSION FUND 25 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Disability Pension Option A (4-113(a)) Eligibility Member receiving a disabled pension who attains age 50 and whose years of creditable service and years of disablement total 20 years. Pension Option Eligible for pension increase upon conversion to retirement. Pension amount remains the same at date of conversion but subject to annual pension increases. Disability Pension Option B (4-113(b)) Eligibility Member receiving disability pension who attains age 50 and who had 20 years of creditable service at date of disablement. Pension Option Convert to normal pension based upon years of service at disablement and salary attached to rank on date of election. Other Provisions Refund (4-116) At death with no survivors, contributions are returned to estate. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Firefighters (4.118.1) 9.455% of salary, including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. Additional 1% of salary if combined service credit option is selected. 50 of 588 CITY OF EVANSTON APPENDIX 3 FIREFIGHTERS’PENSION FUND 26 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations. They include estimates of investment earnings, salary increases, mortality, withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of Actuarial Assumptions. Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations i n asset values. The objective underlying the use of an asset valuation method is to provide for the long -term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing fu nding, participation, vesting, benefit accrual, reporting, and disclosure standards for pension and welfare plans. 51 of 588 CITY OF EVANSTON APPENDIX 3 FIREFIGHTERS’PENSION FUND 27 GLOSSARY (Continued) Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s). The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method. See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method, this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits refle cting projected credited service and salaries. The present value is determined based on the plan’s actuarial assumptions. Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefit s of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability. Statement No. 25 of the Governmental A ccounting Standards Board (GASB No. 25) The accounting statement that established the standards of financial a ccounting and reporting for the financial statements of defined benefit pension plans. Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. 52 of 588 Required Reporting to the Municipality To comply with 40 ILCS 5/3-143, each Downstate Police Pension Fund is required to prepare a report indicating various statistics of the pension fund. Various items in the report are “actuarial in nature” and, therefore, to avoid errors by the fund, we include a “draft required report” as part of the actuarial valuation package. Items contained in this report are taken directly from the source data used to prepare the actuarial valuation and from the current and prior actuarial valuation reports prepared by our firm. Some Pension Boards use this report as the formal request for the tax levy. PLEASE BE ADVISED THAT THIS REPORT IS NOT INTENDED TO REPLACE THE FORMAL REQUEST BY THE FUND. Particular attention should be paid to the “Employer contributions and all other sources” in item 2 and the “estimated amount required to meet the annual requirements of the fund” in item 3(b), both of which are completed based upon the calculated statutory minimum contribution as required by the statute. These items are not based upon the recommended minimum contribution calculated by our firm and presented in the accompanying actuarial valuation report. We strongly suggest that a separate formal request for tax levy be submitted by the Pension Board to the municipality. Your Board attorneys should be consulted for the preparation of this formal request. 53 of 588 REQUIRED REPORTING TO MUNICIPALITY BY PENSION BOARD As of December 31, 2012 fiscal year end (40 ILCS 5/3-143) (from Ch. 108 1/2, par. 3-143) Sec. 3-143. Report by pension board. The pension board shall report annually to the city council or board of trustees of the municipality on the condition of the pension fund at the end of its most recently completed fiscal year. The report shall be made prior to the council or board meeting held for the levying of taxes for the year for which the report is made. 1. Total Trust Assets (see attachment 1 for complete listing) Total Assets (market value): $80,589,960 Actuarial Value of Assets (see item 8 for explanation): $80,127,621 2. Estimated receipts during the next succeeding fiscal year from: Participant Contributions deducted from payroll: $1,348,798 Employer Contributions and all other sources: $6,237,581 3. Estimated amount required during the next succeeding fiscal year to: (a) pay all pensions and other obligations provided in this Article: $9,659,899 (b) meet the annual requirements of the fund as provided in Sections 3-125 and 3-127: $7,586,379 4. Total Net Income received from investment of net assets: $6,922,842 Assumed Investment Return: 7.00% Actual Investment Return: 9.15% Total Net Income received from investment of net assets (FYE December 31, 2011): $7,488,243 Assumed Investment Return (FYE December 31, 2011): 7.00% Actual Investment Return (FYE December 31, 2011): 1.11% 5. Total number of Active Employees that are financially contributing to the fund: 163 6. Disbursements to: (i) Annuitants in receipt of a regular retirement pension: Total number of annuitants: 127 Total amount that was disbursed in benefits: $7,321,276 (ii) Recipients being paid a disability pension: Total number of annuitants: 16 Total amount that was disbursed in benefits: $653,321 (iii) Survivors and children in receipt of benefits: Total number of annuitants: 29 Total amount that was disbursed in benefits: $868,955 54 of 588 7. Funded ratio of the fund: 47.31% 8. Unfunded Actuarial Accrued Liability: $89,225,756 The Unfunded Actuarial Accrued Liability is the excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. The Actuarial Accrued Liability is the portion of the present value of future plan benefits reflecting projected credited service and salaries determined by the actuarial cost method based upon the plan’s actuarial assumptions and not provided for at a valuation date by the actuarial present value of future normal costs. The normal cost is the portion of this present value which is allocated to the current valuation year. The Actuarial Value of Assets is the asset value derived by using the plan’s asset valuation method which is a method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long-term stability of municipal contributions. 9. Investment Policy of the pension board under the statutory investment restrictions imposed on the fund. (See attachment 2) Certification I, Timothy Schoolmaster, President of the Evanston Police Pension Board, City of Evanston, Cook County, Illinois, do hereby certify that this document is a true and correct copy of: “Required Reporting to Municipality By Pension Board” as outlined in 40 ILCS 5/3-143. Witness my hand this ______ day of _________, 2013. __________________________________ Timothy Schoolmaster President of Evanston Police Pension Board Source: P.A. 95-950, eff. 8-29-08 55 of 588 CITY OF EVANSTON POLICE PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2013 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013 July 3, 2013 56 of 588 *TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group,Ltd. July 3, 2013 Mr.Martin Lyons Mr. Timothy Schoolmaster City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE:Evanston Police Pension Fund Gentlemen: Enclosed is our actuarial valuation report for the Evanston Police Pension Fund for the fiscal year January 1, 2013 through December 31, 2013. The results of our valuation indicate that the recommended minimum contribution from the City for the next tax year is $8,358,924 or 59.05%of current payroll. This contribution coup led with the anticipated $1,348,798 or 9.91% of current payroll to be collected from participating police officers will be sufficient to meet the State statutory requirements described in 40 ILCS 5/3. Further information is provided within our report. Alternatively, under the current statute, our valuation results indicate the statutory minimum contribution from the City for the next tax year to be $6,237,581 or 44.07%of current payroll. With the publication of Statement No. 25 of the Governmental Accounting Standards Board, we have revised our report to include the calculation of the unadjusted Annual Required Contribution. (ARC) We have chosen to calculate this contribution as a level percentage of payroll fun ded amortization of the unfunded liability over a closed 40-year period beginning with the date of adoption of GASB 25. This amount is $8,091,526 or 57.16%of participating payroll. Factors Influencing the Choice of Actuari al Assumptions As part of the consulting process, it is our policy to talk with selected members of the Board of Trustees and the Sponsor’s representatives for the City of Evanston Police Pension Fund in order to obtain information which will enable the Actuary to properly choose the actuarial assumptions which are most appropriate for the current cost determination for the pension fund. As part of this process, statistics are compiled concerning historical investment returns, salary increases, retirement incidence and other factors which are influential in the actuarial assumption setting process. Based upon an analysis of the specifics as they relate to the City of Evanston Police Pension Fund and a general understanding of the inter-relationships of the actuarial assumptions, the Board, the Sponsor and the Actuary reach a mutual agreement as to the assumptions which will be used in the current actuarial valuation.The ultimate decision, nonetheless, remains with the actuary who must abide by his profess ional standards and judgment. Published statistics regarding experience for police and firefighters are available from the State of Illinois Department of Insurance. These statistics form the basis of the actuarial assumptions selected by the State Actu ary in the valuation of pension funds covered under the Downstate Pension System. We have found in our consulting, that whenever appropriate, the actuarial assumptions used by the State Actuary are relied upon as a starting point. However, in order to make the calculations more “Evanston-sensitive", the analysis of the actual historical performance is carefully examined. Experience Analysis Actuarial assumptions are not sacrosanct. In fact, it is not uncommon for actuarial assumptions to be changed to better reflect a plan’s experience and prognosis. E ach year the actuarial process examines the experience of the fund. General parameters indicate that a variance of less than 3% of the actuarial accrued liability is acceptable to assure that the assumpti ons used remain suitable. The measurement compares the actual unfunded liability to the expected unfunded liability. The total gain and loss developed is then analyzed by individual assumption , where available,to assure appropriateness..A single year deviation is not an automatic trigger for a change in assumptions. Instead, multiple years are monitored and changes in assumptions generally occur only after trends 57 of 588 Mr. Martin Lyons Mr. Timothy Schoolmaster Page 2 July 3, 2013 are discovered.At the request of the client we have lowered the investment return assump tion to 6.75%. We feel comfortable with this choice. Actuarial Assumptions The complete actuarial assumptions used in this valuation are contained in Appendix 1. Although specific assumptions must be used in the mathematical exercise, actuarial assumptions are better viewed as a range. Actuarial Professional Standards indicate that in the selection of economic assumptions, a “best-estimate” range should be developed. Based upon our analysis of Downstate Police and Fire Pension funds we have developed the following best estimate ranges for economic assumptions: Investment Return 6.50%-7.50% Inflation:1.50%-2.50% Compensation Scale Rates ranging from 4.86% to 1.12% varying by age, plus an inflation factor Payroll Growth 3.50%-4.50% Actuarial Professional Standards indicate that in the selection of non-economic assumptions, a reliance upon published tables and/or individual experience studies pertinent to the group are acceptable procedures. Based upon our analysis of experience for approximately 70 Downstate Police and Fire Pension funds we have developed the following general rates for non-economic assumptions: Mortality Rates (active and disabled)-Published tables loaded for public safety employees Termination rates –aged based rates ranging from 7% to 1% Disability rates -aged based rates ranging from 0.13% to 0.16% Retirement rates –aged based rates ranging from 36% to 100% At this point in time, these rates are applied to all participants without regard to tier. It is anticipated that once experience is developed, the retirement rates for tier 2 employees may be modified Demographic considerations For this valuation,it was noted that the force continues to remain stable as to its size and demographic composition. In the current valuation, it was observed that the number of inactive participants (176,exclusive of terminated employees who are due a refund of their contributions) as compared to active participants (163) in the Fund is higher than the State average (52% of the total participants are inactive as compared to a State average of 39%)and, the average age and service of the active participating group is slightly higher than the State average.As a percentage of the total pension liabilities, the liabilities for inactive participants are well above the State average. Of further concern, is the fact that there are currently 16 police officers who are eligible to retire and 18 additional officers who will become eligible in the next 5 years. This represents about 20%of the current active group. Additionally, pension payments have been escalating. Nonetheless, absent a large growth in the active force, with proper funding, the fund’s position should become more favorable for the foreseeable future and although improving the fund is still not in a strong financial condition. As would be expected in this situation, a very large portion of the assets available for investment has been committed to provide benefits for existing pensioners and beneficiaries. Essentially then, all of the assets in the plan are already dedicated to cover the liabilities for the currently retired participants. Additionally, pension disbursements on an annual basis total approximately $9 million and investment earnings are currently insufficient to provide for these payments on an ongoing basis and generally have been for the past few years. As indicated last year, municipal contributions and contributions by active police officers are being used to pay current expenses. These funds are generally the major source of new funds for investment purposes to accumulate reserves. Even with improved investment returns, the maturing of the employee group requires that the fund be carefully monitored during the next few years to assure that an orderly funding progress is maintained. If investment income remains insufficient to pay the existing pensioners, then municipal and participant contributions will continue to be used. However, the investment return during the 2012 year was quite acceptable.Nonetheless,.once again, the Trustees should be advised that this is still a potentially dangerous situation regarding the fund.Yet clearly, the fund currently is modestly growing and is clearly on a path to recovery. 58 of 588 Mr. Martin Lyons Mr. Timothy Schoolmaster Page 3 July 3, 2013 Financial considerations In these uncertain times, the fund continues to experience very limited short-term investment growth.Furthermore, the fund continues to maintain less than adequate funded ratios. The fund has earned marginal rates of return over the short term. As shown in Exhibit 5-C of our report, the composite rate of return for the fund since 2007 is 4.71%, but 6.96% since 2009.The investment smoothing method adopted initially by the fund and now mandated by statute serves to level the contribution and shield against annual investment volatility. However, it is not unnoticed that annual pension payments exceeded the investment income during 2012 and an annual investment return of well over 11%would be needed to cover the outgoing benefit expenses.Clearly municipal contributions will remain at high levels until the fund can annually increase its investment return. We ask that you review the section entitled “Actuarial experience since the last ac tuarial valuation” beginning on page 2 for a further explanation of what has occurred since the last actuarial valuation. Please do not hesitate to contact us if you have any questions concerning our report. Sincerely, TCG PUBLIC CONSULTING, LTD. Arthur H. Tepfer, A.S.A., M.A.A.A. Consulting Actuary AHT/lf Encl. 59 of 588 CITY OF EVANSTON TABLE OF CONTENTS POLICE PENSION FUND Page SECTION I COMMENTARY Valuation Objectives 1 Results of Valuation 4 SECTION II SUPPORTING EXHIBITS Summary of Results Exhibit 1 General Valuation Results 5 Exhibit 2 Summary of Specific Valuation Results 6 Exhibit 3-A Development of Recommended Minimum City Contribution 8 Exhibit 3-A Development of Statutorily Required City Contribution 8 Exhibit 3-B Development of the Annual Required Contribution under GASB No. 25 9 Exhibit 3-B Reconciliation of the Change in the Statutorily Required Contribution 9 Exhibit 3-D Derivation of Experience Gain or Loss and Cost Method Change 10 Exhibit 4-A Summary Of Demographic Information 11 Exhibit 4-B Age and Service Distribution 12 Exhibit 5-A Asset Information 13 Exhibit 5-B Development of Actuarial Value of Assets 15 Exhibit 5-C Analysis of Investment Return 17 Exhibit 5-D Thirty -Year Projection of Payments 18 APPENDIX 1 ACTUARIAL ASSUMPTIONS 19 APPENDIX 2 SUMMARY OF PRINCIPAL PLAN PROVISIONS 21 APPENDIX 3 GLOSSARY 23 60 of 588 CITY OF EVANSTON ACTUARIAL STATEMENT POLICE PENSION FUND TCG Public Consulting, Ltd. is affiliated with Tepfer Consulting Group, Ltd. ACTUARIAL STATEMENT Tepfer Consulting Group, Ltd. was retained by the City of Evanston and the City of Evanston Police Pension Fund to perform an independent actuarial valuation for the Police Pension Fund. This valuation is permitted under 40 ILCS 5/22, Section 503.2. The actuarial valuation was performed for the year ended December 31, 2013 and indicates a statutorily required contribution in accordance with 40 ILCS 5/3, Sect ion 125 of $6,237,581 or 44.07%of member payroll, a recommended minimum contribution of $8,358,924 or 59.05%of payroll, and an Annual Required Contribution in accordance with paragraph 36f of Statement No. 25 of the Governmental Accounting Standards Board of $8,091,526 or 57.16%of payroll.These contributions are net of contributions made by active member police officers during the fiscal year. The results shown in this report have been calculated under the supervision of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Police Pension Fund, financial data submitted by the Police Pension Fund, applications of actuarial assumptions, and generally accepted actuarial methods. In our opinion, all calculations and procedures are in conformity with generally accepted actuarial principles and practices; and the results pres ented comply with the requirements of the applicable State statute, Actuarial Standards Board, or Statements of Governmental Accounting Standards, as applicable. In our opinion, the actuarial assumptions used are reasonable, taking into account the experience of the plan and future expectations, and represent a reasonable and adequate approach to the financing of the retirement program . The costs, actuarial liabilities and other information presented in this report, in our opinion, fully and fairly disclose the actuarial position of the plan. I, Arthur H. Tepfer, am an Enrolled Actuary in good standing under the Employee Retirement Income Security Act of 1974. I am a member of the American Academy of Actuaries and I meet the Qualification Standards of th e American Academy of Actuaries to render the actuarial opinion contained herein. I certify that the results presented in this report are accurate and correct to the best of my knowledge. TCG PUBLIC CONSULTING, LTD. _____________________________ Arthur H. Tepfer, A.S.A., M.A.A.A. Enrolled Actuary #11-02352 July 3, 2013 61 of 588 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 1 VALUATION OBJECTIVES The City of Evanston Police Pension Fund provides benefits to members when they retire, die, become disabled or terminate employment.For plans providing these types of benefits, an appropriate budgeting pattern must be established to enable appropriate funds to be accumulated to meet all payment s when due. The actual cost of the plan can best be expressed in the following simplistic manner: ACTUAL COST EQUALS Benefits Paid Plus Expenses Paid Less Investment Income Earned If the actual cost is incurred on a "pay as you go" basis,then the future generations of members will be paying for the benefits of current plan participants. Proper financial planning calls for budgeting for the actual cost of the plan over the working lifetime of current plan membership in order to establish a n equitable allocation. An actuarial valuation is the procedure used to determine an appropriate amount to be contributed to the pension plan each year in order to attain this equity. An actuarial valuation is an estimate at a particular point in time of the assumed incidence of the future benefit costs. Since the total actual cost of the plan is essentially unknown, pre -funding (budgeting for future benefit costs) requires certain assumptions about future events. Assumptions are made for such things as salary increases, terminations of participants, disablement of participants, death of participants and anticipated investment earnings. These assumptions, although not affecting the actual costs of the plan, will affect the incidence of calculated future costs. For proper funding, it is required that the Actuary select assumptions which are appropriate in light of the economic, demographic, and legislative environment as they relate to the pension program. The assumptions we have made concerning these future events are described more fully in Appendix 2 of this report. Based on these assumptions, a projection of future benefits was made and a current contribution level sufficient to provide the anticipated benefit payments was determined through the use of an actuarial cost method. Selection of the Actuarial Cost Method An actuarial cost method, sometimes called a “funding method”, therefore, is essentially an approach to budgeting for the calculated future costs. There are many actuarial cost methods which are available to the actuary and each method operates differently. However, all funding methods accomplish the same objective —to assign to each fiscal year of the employer the portion assumed to have accrued in that year. The portion of the actuaria l value of benefits assigned to a particular year in respect of an individual participant or the fund as a whole is called the normal cost. All funding methods are described by how the normal cost is calculated. The actuarial cost method prescribed by th e State statutes to determine the statutorily minimum required contribution for periods on or after January 1, 2011 is the Projected Unit Credit Cost Method. Under this actuarial cost method, the ongoing cost expressed as a percentage of total payroll will increase. In this method, the normal cost is determined by first calculating the projected dollar amount of each participant’s accumulated benefit under the plan as of both the first day of the fiscal year and as of the last day of the fiscal year and th en determining the difference between these two amounts. The second step in deriving the normal cost for a given participant is to multiply the dollar amount of this difference by the actuarial present value of $1 of benefit. The actuarial cost method selected by our firm to determine the recommended plan contribution is the Entry Age Normal Cost Method. Under this actuarial cost method, ideally, the ongoing cost expressed as a percentage of total payroll should remain fairly stable. In this method, the normal cost is determined by assuming each participant covered by the plan entered the plan under the same conditions that will apply to future plan entrants. The annual normal cost assigned to each year of an employee's career is calculated as a level pe rcentage of the employees assumed earnings each year. These normal costs accumulate to the present value of the employee's benefit at retirement age. 62 of 588 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 2 VALUATION OBJECTIVES (Continued) Under both the Entry Age Normal Cost Method and the Projected Unit Credit Cost Method, the total funding of projected benefit costs is allocated between an unfunded liability, representing past benefit history, and future normal costs. This allocation is based on the assumption that the municipality will pay the normal cost for each plan year on a regular basis.It should be noted that although the term “unfunded liability” is applied to both funding methods, the resulting amount is different because of the method of calculation.Another feature of these methods is that only the unfunded liability is affected by the experience of the plan, and ,therefore,any adjustments are made only in the future amortization payments. In addition to the methodology changes described above,P.A.96-1495 also addressed the valuation of pension fund assets—the second component in the determination of the unfunded liability. The statute now provides that the actuarial value of a pension fund’s assets be set equal to the market value of the assets on March 30, 2011 and that, in determining the actuarial value of assets after that date, any actuarial gains or losses from investment returns incurred in a fiscal year be recognized in equal amounts over the 5 -year period following that fiscal year. The actuarial valuation process is usually re peated each year and is to a certain extent self -correcting. As part of these actuarial cost methods, any deviation of actual experience from the chosen actuarial assumptions will be reflected in future contributions. A complete description of these actua rial cost methods is explained in Appendix 4 of this report. Despite the statutory language which requires an application of the Projected Unit Credit method, we feel that funding under this method as a level percentage of payroll severely undermines the benefit security of the retirement system and transfers the payment for currently earned pensions to future generations of taxpayers. For these reasons, our valuation report also presents a recommended minimum contribution that will operate to maintain the fundamental fiscal soundness of the retirement program, although a statutorily required contribution has also been calculated. The calculation of the recommended minimum contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a level dollar amount over 30 years from January 1, 2011, the effective date of P.A. 96-1495. The calculation of the statutorily required contribution is based upon an amortization payment of 90% of any unfunded accrued liabilities as a “level percentage of payroll”over 30 years from January 1, 2011, the effective date of P.A.96-1495. Although, I do not agree with the statutorily required level percentage of payroll methodology of determining the amortization of the unfunded accrued liabilit y, I would be remiss if I did not advise my funds as to a “statutorily” acceptable calculation under the State law. Effective for periods beginning after June 15, 1996, the Governmental Accounting Standards Board has issued Statement No. 25 “Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans”. This Statement establishes a financial reporting framework for defined benefit pension plans that distinguishes between two categories of information: (a) curren t financial information about plan assets and financial activities and (b) actuarially determined information, from a long -term perspective, about the funded status of the plan and the progress being made in accumulating sufficient assets to pay benefits w hen due. The calculation of the Annual Required Contribution (ARC) is described in paragraph 36f of the Statement and is based upon an amortization payment of any unfunded accrued liabilities as either a level dollar amount or a level percentage of total payroll over a maximum of 40 years from the effective date of the Statement. Any significant increase in the total unfunded actuarial liability resulting from a change in actuarial methodology should be amortized over a period not less than 10 years. Actuarial experience since the last actuarial valuation As part of the actuarial valuation process, it is helpful to examine the actual experience of the fund as compared to the experience that is expected by the actuarial assumptions. The measurement of an y deviations of actual to expected experience is commonly referred to as a “Gain and Loss Analysis”. In performing this analysis, the actuary analyzes each actuarial assumption used in the valuation process. It is highly unlikely that actual experience w ill follow expected experience on a year-by-year basis. It is hoped that over the long term, if the actuarial assumptions are “reasonable”, the total gains and losses will offset each other. A “gain and loss analysis’ is a useful tool to examine whether the actuarial assumptions used to determine the municipal tax levy are suitable. Care must be taken in placing too much credibility in a short -term analysis as the assumptions are more appropriately measured over the long term. Nonetheless, an annual eval uation of the actuarial assumptions will assist in identifying trends that, if unnoticed, can lead to inappropriate conclusions. When these trends are recognized, it is the actuary’s responsibility to modify one or more of the assumptions to better anticipate future experience. 63 of 588 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 3 VALUATION OBJECTIVES (Continued) “Some assumptions are easier to measure than others. In small plans, credible analysis can generally be made regarding the economic (financial) assumptions. These primarily include investment and salary increase assumptions. Unfortunately, it is often impossible to establish credible long term analysis of demographic assumptions (rates of termination, disability, retirement and mortality). Therefore, in choosing demographic assumptions, the actuary generally relies upon standardized tabular assumptions modified only by fund -specific characteristics. The actuarial gain and loss analysis for the current year is presented in Exhibit 3 -C and 3-D of the report. Exhibit 3- C shows the impact of the actuarial gains or losses on the recommended minimum contribution through a reconciliation of this contribution from the end of the prior valuation year to the end of the current valuation year. Exhibit 3-D derives the actuarial gain or loss in total as well as separating the individual financial and demographic components. The overall experience gain (loss) for the year was $665,210 or 0.39%of the accrued liability at the beginning of the plan year. The dollar amount for the plan’s current recommended minimum contribution is 103.08%of the prior year’s contribution. When measured as a percentage of payroll, the contribution level has changed from 58.28%to 59.05%. Thirty-year Projection of Liabilities The final section of our report illustrates projected payments from the Trust Fund for a 30 -year period commencing with the valuation date. These projections are based upon the actuarial assumptions selected for the fund concerning death, disability and retirement actually occurring. Care should be taken in interpreting or relying on these results--particularly for Funds with fewer than 200 participants. The credibility of this type of projection is rarely realized beyond 10 years. Exhibit 5D presents this projection. 64 of 588 CITY OF EVANSTON COMMENTARY POLICE PENSION FUND 4 RESULTS OF VALUATION The following exhibits present the results of our actuarial valuation of the City of Evanston Police Pension Fund for the fiscal year January 1, 2013 through December 31, 2013. Exhibit 1 indicates that the recommended minimum contribution, calculated using the Entry Age Normal Cost method (EANC), from the City is $8,358,924 or 59.05%of total participating payroll.Under the Entry Age Normal actuarial cost method selected, this percentage of payroll should remain reasonably level over the lifetime of the plan. Exhibit 1 also indicates that the statutory minimum contribution, calculated using the Projected Unit Credit method (PUC), from the City is $6,237,581 or 44.07%of total participating payroll.Under the Projected Unit Credit actuarial cost method selected, this percentage of payroll should increase over the lifetime of the plan . Exhibits 2 and 3 provide specific information used to develop the recommended minimum and statutorily required City contribution and GASB Annual Required Contribution (ARC)..The Annual Required Contribution as of January 1, 2013 has been determined under the Governmental Accounting Standards Board Statement No. 25 and is required disclosure for the fiscal year ending December 31, 2013. The Entry Age Normal Cost and the Actuarial Accrued Liability were determined using the Entry Age Normal Cost Actuarial Cost Method. The Entry Age Normal Cost has been determined as a level percentage of projected payroll of the active membe rs of the group. The amortization method for the Unfunded Actuarial Accrued Liability is determined as a level percentage of payroll amount over a closed Amortization Period as permitted in Governmental Accounting Standards Board Statement No. 25. Contribution amounts presented in this report have not been adjusted for interest to the date of payment.All values were determined on the basis of the actuarial assumptions and methods as more fully described in Appendix 1 of this report. Exhibit 4 presents a brief description of the demographic characteristics of the current member group. Exhibit 5 shows information relating to the pension assets. 65 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 1 5 GENERAL VALUATION RESULTS FOR FISCAL YEAR JANUARY 1, 2013 THROUGH DECEMBER 31, 2013 Recommended Minimum Contribution 1.Entry Age Normal Cost:$3,648,185 2.Unfunded Actuarial Accrued Liability (or Surplus):89,225,756 3.Actuarial Value of Assets:80,127,621 4.Annual Salaries of Active Police Officers:13,610,477 5.Recommended Minimum Contribution from the City:8,358,924 Contribution Percentage:59.05%* Statutory Minimum Contribution 1.Projected Unit Credit Normal Cost:$3,897,014 2.Unfunded Actuarial Accrued Liability (or Surplus):80,672,303 3.Actuarial Value of Assets:80,127,621 4.Annual Salaries of Active Police Officers:13,610,477 5.Statutory Minimum Contribution from the City:6,237,581 Contribution Percentage:44.07%* *Projected for the fiscal year ending December 31, 2013. 66 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 2 6 SUMMARY OF SPECIFIC VALUATION RESULTS Actuarial Present Value of Projected Entry Age Projected Unit Credit Number Benefits Normal Cost Normal Cost 1.Active Police Officers:163 Retirement Pension:$75,767,950 $2,615,679 $2,866,253 Survivors Pension:2,663,801 144,445 153,606 Disability Pension:10,562,225 663,641 668,587 Withdrawal Pension:2,714,187 224,420 208,568 _______________________________ TOTAL . . . . . . .163 $91,708,163 $3,648,185 $3,897,014 2.Inactive Police Officers and Survivors: Normal Retirees:127 $96,619,888 Widows (Survivors):29 6,452,785 Children (Survivors):0 0 Disabled Retirees:16 9,554,259 Deferred Vested:4 976,162 Terminated/Separated:11 179,682 ___________ TOTAL . . . . . . .187 $113,782,776 67 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 2 7 SUMMARY OF SPECIFIC VALUATION RESULTS (Continued) Entry Age Normal (EAN)Projected Unit Credit (PUC) 3.Total Actuarial Present Value of Projected Benefits:$205,490,939 N/A 4.Actuarial Present Value of Future Normal Costs:36,137,562 N/A 5.Actuarial Accrued Liability: [(3)-(4)]169,353,377 160,799,924 6.Actuarial Value of Assets:80,127,621 80,127,621 7.Unfunded Actuarial Accrued Liability (or Surplus)[(5)-(6)]89,225,756 80,672,303 8.Funded Ratio Percentage: [(6)÷ (5)] x 100 47.31%49.83% HISTORY OF FUNDED PERCENTAGES For the Year EAN EAN PUC PUC beginning January 1 Valuation Assets Accrued Liabilities Funded Percentage Accrued Liabilities Funded Percentage 2013 $80,127,621 $169,353,377 47.31%$160,799,924 49.83% 2012 72,266,706 158,457,577 45.61 150,604,357 47.98 2011*71,347,257 156,201,256 45.68 148,719,446 47.97 2010*68,998,555 166,228,478 41.51 N/A N/A 2009*66,514,296 154,971,310 42.92 N/A N/A 2008*64,355,691 145,458,945 44.24 N/A N/A *Fiscal year beginning March 1 68 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-C 8 DEVELOPMENT OF RECOMMENDED MINIMUM CITY CONTRIBUTION Fiscal Year January 1, 2013 through December 31, 2013 1.Entry Age Normal Cost:$3,648,185 2.Recommended Minimum Payment to Amortize 90 % of the Entry Age Normal Unfunded Accrued Liability as a level dollar amount over 27.99726 Years from January 1, 2013:5,445,700 3.Interest on (1) and (2):613,837 4.Credit for Surplus:0 5.Total Recommended Minimum Contribution for Fiscal Year 2013: [(1) + (2) + (3) + (4)], but not less than Statutorily Required 9,707,722 6.Active Member Contributions (9.91% of Salaries):1,348,798 7.Net Recommended Minimum City Contribution: [(5)-(6)]8,358,924 DEVELOPMENT OF STATUTORILY REQUIRED CITY CONTRIBUTION (NOTE THAT THIS CONTRIBUTION CALCULATION IS NOT RECOMMENDED) Fiscal Year January 1, 2013 through December 31, 2013 1.Projected Unit Credit Normal Cost:$3,897,014 2.Minimum Payment to Amortize 90% of the Projected Unit Credit Unfunded Accrued Liability as a level percentage of payroll over 27.99726 Years from January 1, 2013:3,209,664 3.Interest on (1) and (2):479,701 4.Credit for Surplus:0 5.Total Statutorily Required Contribution for Fiscal Year 2013: [(1) + (2) + (3) + (4)]7,586,379 6.Active Member Contributions (9.91% of Salaries):1,348,798 7.Net Statutorily Required City Contribution: [(5)-(6)]6,237,581 69 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-C 9 GASB STATEMENT NO. 25 DISCLOSURE INFORMATION DEVELOPMENT OF THE ANNUAL REQUIRED CONTRIBUTION OF THE MUNICIPALITY Fiscal Year January 1, 2013 through December 31, 2013 1.Entry Age Normal Cost $3,648,185 2.Actuarial Accrued Liability 169,353,377 3.Actuarial Value of Assets 78,658,837 4.Unfunded Actuarial Accrued Liability 90,694,540 5.Payment to Amortize Unfunded Actuarial Accrued Liability Over 40 Years from Effective Date of Application of GASB 25 (20 years remaining)5,792,139 6.Total Annual Required Contribution for Fiscal Year December 31, 2013: [(1) + (5)]9,440,324 7.Active Member Contributions (9.91% of Salaries):1,348,798 8.Annual Required Contribution (ARC) payable at the beginning of the current fiscal year: [(6)-(7)]8,091,526 RECONCILIATION OF THE CHANGE IN THE RECOMMENDED MINIMUM CITY CONTRIBUTION 1.Recommended Minimum Contribution for Year ending December 31, 2012:$8,109,454 2.Increase in Normal Cost and Amortization Payment due to anticipated pay changes:356,171 3.Increase/(Decrease) in Normal Cost resulting from actual pay changes:(40,303) 4.Effect of Asset Smoothing:7,933 5.Increase/(Decrease) resulting from changes in assumptions:165,677 6.Increase/(Decrease) resulting from other demographic and financial sources (retirements, deaths, new entrants, salary changes, etc.):(240,008) 7.Recommended Minimum Contribution for Year ending December 31, 2013:$8,358,924 70 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 3-D 10 DERIVATION OF EXPERIENCE GAIN(LOSS) AND COST METHOD CHANGE AS OF JANUARY 1, 2013 1.EANC Unfunded Actuarial Accrued Liability at January 1, 2012:$86,190,871 2.Entry Age Normal Cost Due at January 1, 2012:3,458,656 3.Interest on (1) and (2) to January 1, 2013 (at 7.00%per year):6,275,467 4.Contributions made for the prior year with interest to January 1, 2013:10,639,709 5.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2013 Before Assumption Changes [(1) + (2) + (3)-(4)]:85,285,285 6.Change in EANC Unfunded Actuarial Accrued Liability due to Assumptions Change at January 1, 2013:4,605,681 7.Expected EANC Unfunded Actuarial Accrued Liability at January 1, 2013 [(5) + (6)]:89,890,966 8.Actual EANC Unfunded Actuarial Accrued Liability at January 1, 2013:89,225,756 9.Gain (Loss) for the prior Plan Year [(7)–(8)]:$665,210 The experience gain (loss) reported above is the net result of the following: 1.FINANCIAL SOURCES a)Investment experience (based upon market value of assets):$1,803,623 b)Contribution experience:846,959 c)Benefit Payments experience:133,741 d)Salary increases (greater)/lower than expected:303,535 Total from Financial Sources:3,087,858 2.DEMOGRAPHIC SOURCES Mortality, retirement, disability, termination, etc.:(2,202,115) 3.ACTUARIAL ADJUSTMENTS Market value adjustment for asset smoothing, including expenses (220,533) 4.GAIN (LOSS) ALL SOURCES Total Gain (Loss) for the prior Plan Year [(1) + (2) + (3)]$665,210 71 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 4-A 11 SUMMARY OF DEMOGRAPHIC INFORMATION AS OF JANUARY 1, 2013 Projected Annual Salaries Number (Fiscal Year 2013) Active Police Officers:163 $13,610,477 Total Number Monthly Benefits Normal Retirees:127 $624,430 Survivors (Widows):29 75,321 Survivors (Children):0 0 Disabled Retirees:16 53,505 Deferred Vested:4 0 Terminated/Separated:11 179,682 * *Return of Contributions The actuarial valuation was performed as of January 1, 2013 to determine contribution requirements for fiscal year 2013. 72 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 4-B 12 AGE AND SERVICE DISTRIBUTION Attained Age COMPLETED YEARS OF SERVICE Average Salaries 0-1 2-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+Total 15-19 0 - 20-24 5 5 62,746 25-29 2 16 5 23 71,329 30-34 2 16 22 1 41 77,145 35-39 4 15 8 27 81,668 40-44 1 5 17 2 25 88,113 45-49 1 3 7 7 18 99,252 50-54 1 1 3 8 2 15 96,580 55-59 1 1 1 2 5 97,701 60-64 1 1 1 1 4 90,386 65+0 - TOTAL 4 42 49 32 13 16 5 1 1 0 163 83,500 Age =38.49 Years Service =10.68 Years 73 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-A 13 ASSET INFORMATION Cash, Money Market,IL Funds $2,921,578 Certificates of Deposit 0 State, Local and Corporate Obligations 13,530,347 U.S. Government and Agency Obligations 28,376,175 Insurance Company Contracts 0 Pooled Investment Accounts 0 Mutual Funds 20,108,000 Common & Preferred Stocks 14,192,820 Taxes Receivable 1,050,400 Accrued Interest 362,166 Other Receivables 56,218 Net Liabilities 7,744 __________ Net Present Assets at Market Value $80,589,960 The chart on the following page shows the percentage of invested assets. 74 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-A 14 U.S. Government Obligations 35% State, Local & Corporate Obligations 17%Mutual Funds 25% Cash, Money Market, IL Funds 4% Common & Preferred Stocks 17% Taxes Receivable, Accrued Interest, Other Receivables & Net Liabilities 2% ASSET INFORMATION 75 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-B 15 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS 1.Market Value of Assets,January 1, 2012**$72,596,264 2.Actual Income and Disbursements in prior year weighted for timing Weight for Weighted Item Amount Timing Amount Contributions Received During 2011-2012 10,308,693 50.00%5,154,347 Miscellaneous Revenue 0 50.00%0 Benefit Payments and Expenses Made During 2011-2012 9,237,838 (50.00)%(4,618,919) Total 535,428 3.Market Value of assets adjusted for actual income disbursements [(1) + 2(d)]73,131,692 4.Assumed rate of return on plan assets for the year 7.00% 5.Expected return on assets [(3) x (4)]5,119,218 6.Market Value of Assets,January 1, 2012 72,596,264 7.Income (less investment income) for prior year 10,308,693 8.Disbursements paid in prior year 9,237,838 9.Market Value of Assets,January 1, 2013 $80,589,960 10.Actual Return [(9) + (8)–(7)–(6)]6,922,841 11.Investment Gain/(Loss) for Prior Year [(10)–(5)]1,803,623 76 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-B 16 DEVELOPMENT OF ACTUARIAL VALUE OF ASSETS (Continued) 12.Market Value of Assets,January 1, 2013:$80,589,960 13.Deferred investment gains and (losses) for last 4 years: Percent Deferred Plan Year Beginning Gain/(Loss)Deferred Amount a)2013**$1,803,623 80%$1,442,898 b 2012 $(3,207,261)60%$(1,924,357) c)2011 $2,359,495 40%$943,798 d)2010 $0 20%$0 e)Total $955,857 $462,339 14.Actuarial value of plan assets for funding,, January 1, 2013: Item (12) less item 13(e):$80,127,621 15.Taxes receivable:1,468,784 16.Actuarial value of plan assets for GASB reporting January 1, 2013 item (14) less item (15)*:$ 78,658,837 Notes: * excluding taxes receivable * *The calculated value is determined by adjusting the market value of assets to reflect investment gains and losses (the difference between the actual investment return and the expected investment return) during each of the last five years at the rate of 20% per year. 77 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-C 17 ANALYSIS OF INVESTMENT RETURN Fiscal Year Annual Rate Ending December 31 of Return 2012 9.15% 2011 1.11 2011*10.24 2010*17.26 2009*-11.17 2008*3.18 Composite 2008-2012 4.71% *Fiscal Year ending March 31 78 of 588 CITY OF EVANSTON SUMMARY OF RESULTS POLICE PENSION FUND EXHIBIT 5-D THIRTY -YEAR PROJECTION OF PAYMENTS --------------------------Payouts from Active Group Upon------------------------------------------------------------Payouts from---------------------Total -------------------Termination---------------Death Retirement Disability Retired Group Deferred Pensioners Year Lump Sum Deferred Pension 18 2013 38,497 0 40,311 314,337 47,991 9,039,090 179,682 9,659,908 2014 36,556 0 53,236 633,616 92,989 8,962,623 31,143 9,810,163 2015 31,300 0 55,471 935,189 139,967 8,883,747 31,783 10,077,457 2016 20,059 0 70,866 1,191,105 188,679 8,786,144 32,397 10,289,250 2017 17,430 0 85,482 1,475,689 238,701 8,683,023 32,979 10,533,304 2018 10,508 0 101,994 1,845,820 290,898 8,565,958 33,520 10,848,698 2019 2,361 0 116,752 2,133,902 344,559 8,443,972 56,937 11,098,483 2020 0 0 133,294 2,440,107 401,084 8,293,970 57,867 11,326,322 2021 0 0 148,824 2,760,680 456,990 8,150,360 58,698 11,575,552 2022 0 0 164,600 3,075,152 513,997 7,966,474 83,146 11,803,369 2023 0 0 180,942 3,430,616 569,677 7,779,757 115,216 12,076,208 2024 0 0 196,214 3,768,993 626,638 7,557,488 116,840 12,266,173 2025 0 0 213,029 4,098,351 681,764 7,314,476 118,283 12,425,903 2026 0 0 227,611 4,592,161 741,933 7,066,461 119,493 12,747,659 2027 0 0 243,367 5,025,021 802,456 6,783,441 120,456 12,974,741 2028 0 0 256,094 5,543,843 869,986 6,480,446 121,153 13,271,522 2029 0 0 270,310 5,968,740 927,310 6,179,504 121,534 13,467,398 2030 0 0 281,102 6,540,881 992,515 5,840,873 121,537 13,776,908 2031 0 0 293,022 7,170,107 1,048,850 5,486,787 121,160 14,119,926 2032 0 0 300,649 7,755,709 1,098,708 5,120,041 120,374 14,395,481 2033 0 0 310,951 8,295,145 1,144,655 4,772,302 119,137 14,642,190 2034 0 0 315,685 8,872,021 1,197,265 4,391,209 117,413 14,893,593 2035 0 0 323,333 9,374,764 1,231,881 4,008,361 115,180 15,053,519 2036 0 0 325,285 9,857,130 1,282,306 3,627,789 112,392 15,204,902 2037 0 0 329,915 10,266,142 1,313,606 3,254,057 109,037 15,272,757 2038 0 0 329,610 10,621,167 1,358,362 2,891,875 105,117 15,306,131 2039 0 0 331,260 10,925,967 1,373,442 2,545,510 100,647 15,276,826 2040 0 0 326,496 11,161,081 1,412,365 2,218,789 95,660 15,214,391 2041 0 0 324,925 11,341,234 1,443,630 1,915,191 90,187 15,115,167 2042 0 0 318,984 11,465,424 1,467,976 1,637,202 84,287 14,973,873 79 of 588 CITY OF EVANSTON APPENDIX 1 POLICE PENSION FUND 19 ACTUARIAL ASSUMPTIONS (Economic) Investment Return 6.75%per annum, compounded annually (net of expenses). Salary Increases Representative values of assumed salary increases are as follows: Age Increase % 25 4.8611 30 2.9848 35 2.0341 40 1.5239 45 1.3083 50 1.1846 55 1.1220 An additional inflation allowance of 2.50%per year is added to the above. Payroll Growth It was assumed that payroll will grow 4.00%per year. Cost of Living Adjustments It was assumed that the Consumer Price Index –Urban (CPI-U) would increase 2.50%per year Actuarial Asset Basis The actuarial value of assets recognizes future gains and losses based on a 5-year smoothed market method as prescribed by Statute In a 5-year smoothed market method, the current market value of assets is reduced (increased) for the current year and each of three succeeding years, by a portion of the gain/(loss) in market value during the prior year. Such gain/(loss) is determined as the excess/(deficit) of the current market value of assets over the market value of assets as of the prior year, increased to reflect interest at the actuarial rate and adjusted to reflect contributions and benefit payments during the prior year. The portion of such gain/(loss) by which the current market value of assets is reduced (increased) shall be 80% in the current year, 60% in the first succeeding year,40% in the second succeeding year and 20% in the third succeeding year. Additionally, in accordance with government accounting standards, the actuarial value of assets is adjusted to remove any contributions receivable on the reporting date. Expenses None assumed. 80 of 588 CITY OF EVANSTON APPENDIX 1 POLICE PENSION FUND 20 (Demographic) Mortality Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Five percent (5%) of deaths amongst active police officers are assumed to be in the performance of their duty. Non-Active Lives RP-2000 Combined Healthy Mortality Table (male) with blue collar adjustment and with a 200% load for participants under age 50 and 125% for participants age 50 and over. Termination Illustrative rates of withdrawal from the plan for reasons other than death or disability are as follows: Rate of Age Withdrawal 25 .0734 30 .0416 35 .0223 40 .0119 45 .0102 It is assumed that terminated police officers will not be rehired. Disability Rates Incidence of disability amongst police officers eligible for disability benefits: Age Rate 25 .0013 30 .0026 35 .0044 40 .0071 45 .0108 50 .0159 15% of disabilities amongst active police officers are assumed to be in the performance of their duty. Retirement Rates Retirements are assumed to occur between the ages of 50 and 69 in accordance with the following table: Rate of Rate of Age Retirement Age Retirement 50 .36 60 .22 51 .22 61 .30 52 .18 62 .39 53 .19 63 .48 54 .19 64 .57 55 .20 65 .65 56 .20 66 .74 57 .20 67 .83 58 .21 68 .91 59 .21 69 1.00 (Additional) Marital Status 85% of police officers are assumed to be married. Spouse's Age Wives are assumed to be 3 years younger than their husbands. Actuarial Cost Method: Projected Unit Credit for statutory minimum Entry Age Normal for recommended and GASB reporting 81 of 588 CITY OF EVANSTON APPENDIX 2 POLICE PENSION FUND 21 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions Tier 1 –For Police Officers first entering Article 3 prior to January 1, 2011 Tier 2 –For Police Officers first entering Article 3 after December 31, 2010 Police Officer (3-106): Any person appointed to the police force and sworn and commissioned to perform police duties. Persons excluded from Fund (3-109): Part-time officers, special police officer, night watchmen, traffic guards, clerks and civilian employees of the departme nt. Also, police officers who fail to pay the required fund contributions or who elect the Self-Managed Plan option. Creditable Service (3-110): Time served by a police officer, excluding furloughs in excess of 30 days, but including leaves of absences for illness or accident and periods of disability where no disability pension payments have been received and also including up to 3 years during which disability payments have been received provided contributions are made. Pension (3-111) Normal Pension Age Tier 1 -Age 50 with 20 or more years of creditable service. Tier 2 -Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50% of the greater of the annual salary held in the year preceding retirement or the annual sala ry held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½% of Final Average salary for each year of service. Final Average Salary is the highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½% for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½ of the Consumer Price I ndex-Urban (CPI-U) or 3%.Salary for valuations beginning in 2013 is $109,971.43. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Termination Retirement Pension Date Separation of service after completion of between 8 and 20 years of creditable service. Termination Pension Amount Commencing at age 60, 2½% of annual salary held in the year preceding termination times years of creditable service or refund of contributions, or for persons terminating on or after July 1, 1987,2½% of annual salary held on the last day of service times years of credible service, whichever is greater. Pension Increase Non-Disabled Tier 1 -3% increase of the original pension amount after attainment of age 55 for each year elapsed since retirement, followed by an additional 3% of the original pension amount on each January 1 thereafter. Effective July 1, 1993, 3% of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. 82 of 588 CITY OF EVANSTON APPENDIX 2 POLICE PENSION FUND 22 SUMMARY OF PRINCIPAL PLAN PROVISIONS (Continued) Tier 2 -The lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3% increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Disabled 3% increase of the original pension amount after attainment of age 60 for each year he or she received pension payments, followed by an additional 3% of the original pension amount in ea ch January 1 thereafter. Pension to Survivors (3-112) Death of Retired Member Tier 1 -100% of pension amount to surviving spouse (or dependent children). Tier 2 –66 2/3% of pension amount to surviving spouse (or dependent children), subject to the fo llowing increase: the lesser of ½ of the Consumer Price Index-Urban (CPI-U) or 3%.increase of the original pension amount after attainment of age 60, followed by an additional 3% of the original pension amount on each January 1 thereafter. Death While in Service (Not in line of duty) With 20 years of creditable service, the pension amount earned as of the date of death. With between 10 and 20 years of creditable service, 50% of the salary attached to the rank for the year prior to the date of death. Death in Line of Duty 100% of the salary attached to the rank for the last day of service year prior to date of death. Minimum Survivor Pension $1,000 per month to all surviving spouses. Disability Pension -Line of Duty (3-114.1) Eligibility Suspension or retirement from police service due to sickness, accident or injury while on duty. Pension Greater of 65% of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum $1,000 per month. Disability Pension -Not on Duty (3-114.2) Eligibility Suspension or retirement from police service for any cause other than while on duty. Pension 50% of salary attached to rank at date of suspension or retirement. Minimum $1,000 per month. Other Provisions Marriage After Retirement (3-120) No surviving spouse benefit available. Refund (3-124) At death prior to completion of 10 years of service, contributions are returned without interest to widow. At termination with less than 20 years of service, contributi ons are refunded upon request. Contributions by Police Officers (3-125.1) Beginning January 1, 2001, 9.91% of salary including longevity, but excluding overtime pay, holiday pay, bonus pay, merit pay or other cash benefit. 83 of 588 CITY OF EVANSTON APPENDIX 3 POLICE PENSION FUND 23 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligat ions. They include estimates of investment earnings, salary increases, mortality, withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times, determined as of a given date by the application of a particular set of Actuarial Assumptions. Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long -term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding, participation, vesting, benefit accrual, reporting, and disclosure standards for pension and welfare plan s. Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual be tween entry age and assumed exit age(s). The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method. See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method, this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries. The present value is determined based on the plan’s actuarial assumptions. 84 of 588 CITY OF EVANSTON APPENDIX 3 POLICE PENSION FUND 24 GLOSSARY (Continued) Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years.The Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability. Statement No. 25 of the Governmental Accounting Standards Board (GASB No. 25) The accounting statement that established the standards of financial accounting and reporting for the financial statements of defined benefit pension plans. Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. 85 of 588 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 22, 2013 Roll Call: Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:26 pm. Mayor Public Announcements The Mayor congratulated the staff for having a wonderful Ethnic Arts Festival. She then stated if the blame should fall on anyone it will fall on her. She said,”she and another person wanted to find an adaptive use for the mansion, and so approached Colonel Prtizker to have a B&B there, but his proposal was not what she anticipated. She did not believe in selling public land nor does the Council. Recognition of the Youth Citizen Police Academy Graduates was done just before the P&D committee meeting. The Mayor spoke highly of the youth and then asked Officer Spells, Director of the Academy to come forward to present the graduates with their certificates. City Manager Public Announcements Had no report. Communications: City Clerk Clerk Greene made corrections for the minutes of July 8th. Citizen Comment Sharon Eckersall, 2519 Ashland posed a question to the Clerk, because of Alderman Tendam’s connection with Pritzker during his campaign could not vote on the Harley Clarke issue. Mayor Tisdahl answered; ”There is no reason I know of that Alderman Tendam cannot vote. Ms. Eckersall then commented on the NOVAK report and how it stated on page 10 the services could not be effectively absorbed within the City, and she said she hoped the City would consider the statement before abolishing the Township. Carl Adler, 2235 Wesley asked for a white paper copy of what the home rule powers are 86 of 588 City Council Agenda July 22, 2013 Page 2 of 9 because in 45 years he hasn’t seen one or know what the taxes are. Citizens speaking on the Harley Clarke Mansion issue: John Walsh, 2736 Hartzel Jerry Woods, 847 Judson Judith Ramey, 616 Hinman Camille Blachowicz, 806 Colfax Susan Aaro n, 2520 Sheridan Rd. Bennett Johnson, 706 Washington Lawrence Aaro n, 2520 Sheridan Rd. Neil Anna Roosevelt, 1028 Judson Judy Pigozzi, 704 Trinity Ct. Patricia Atkins 2005 Orrington, Gary J. Brown, 2741 Simpson Junad Rizki, 2784 Sheridan Doris Brown, 2741 Simpson David Burden, 1619 Lincoln Wendall Thomas, 547 Judson Jeff Smith, 2724 Main Bonnie Ford, 1507 Seward Eve Epstein, 805 Clinton Paul Mokdessi, 807 Davis Michael Jackson, Barbara Janes, 802 Colfax Bruce Enenbach, 723 Emerson Linda Damashek, 1318 Judson Ellen Alexander, 2009 Harrison Mary Rosinski, 1729 Chancellor Corinne Peterson, 828 Colfax Andrew Kniffen, 147 Callen SPECIAL ORDER OF BUSINESS (SP1)Harley Clarke Mansion Update Staff requests direction from City Council regarding next steps for the Harley Clarke Mansion Project. For Action Alderman Wilson motioned to decline this proposal and it was seconded by Alderman Braithwaite. Alderman Burrus stated an apology should be given to Mr. Pritzker who just tried to do a good service to the City. Alderman Grover suggested various ways to create something that all of us can use and to have conversations with the citizens. Alderman Wilson stated we should get the ideas from those who are committed to finding better use of the property for the public. Alderman Fiske stated it is an amazing show of concern from the public and we (the Council) should look at our policies to help open up the dialogue, and she talks about the issue during her ward meetings. Alderman Wynne stated she appreciated the emails and communications, and she would like to just tear the building down and keep all of the artifacts and turn over to artist to show what it looked like before. Alderman Tendam said he hoped the committee would get behind the idea of finding alternative uses for the property. Roll Call vote was taken with the result of 6-3 (Aldermen Holmes, Rainey, Burrus voted nay). Alderman Wilson motioned to direct the City Manager to look for alternate use which will not include selling of the land and it was seconded. With a Roll Call vote the result was 9-0 and the motion passed. Alderman Tendam stated he and other groups are supporting a downtown location for the Arts Center and that more information is forth coming. (SP2)Novak Consulting Group Management Audit of Evanston Township 9/5/2013 3:04 PM 87 of 588 City Council Agenda July 22, 2013 Page 3 of 9 Staff recommends consideration of the Township Management Audit from The Novak Consulting Group of Cincinnati, Ohio and implementation of its recommendations for Evanston Township. For Action This item was presented by Ms. Novak’s (owner) company. Mayor Tisdahl interrupted the presenter and stated Clerk Greene has a question or comment. Clerk Greene then stated this item is here for action dealing with Township business and the City Council cannot deal with Township business unless to breaks into the Township Trustee Board. I ask that you stop the presentation of this item until we break into the Trustee Board. It’s for action not introduction it’s for action. City Manager Bobkiewicz responded the action is just to receive, we contracted for this and the Township Board did not and at the conclusion of the report and questions we will move onto the next item. Alderman Rainey said “Madam Mayor I don’t know if there are any new rules, but over the years when Township issues came up we were able to simply move into our positions as Township Board members. Mayor Tisdahl stated “I don’t believe there are any new rules”. Ms. Novak stated her client is the City of Evanston as was it agreed to by the City Manager. Alderman Holmes stated “since the Aldermen did request the report we wanted to accept the report tonight”. After Alderman Grover stated she agreed with Alderman Holmes, Mayor Tisdahl apologized to Ms. Novak and asked her to please continue. To follow all that was stated by Ms. Novak please refer to the video on the city’s website. Items not approved on Consent Agenda: (A3.3)Approval of Contract with T.Y. Lin International for the Evanston Bicycle Plan Update Project (Bid 13-18) Staff recommends that City Council authorize the City Manager to execute a contract with T.Y. Lin International (200 S. Wacker Drive, Suite 1400, Chicago IL) in the amount of $120,321.58 for the Evanston Bicycle Plan Update project. Funding is provided by the Chicago Metropolitan Agency for Planning (CMAP) grant in the amount of $100,000 and the CIP Fund (415937) in the amount of $20,321.58. For Action Alderman Rainey motioned for approval and 2nd by Alderman Holmes. Alderman Wilson requested they understand all of the Council’s expectations. Roll Call vote was done with the result of 9-0 and the contract was approved. (A3.5)Approval of Grandmother Park Project Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new park at 1125 Dewey. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete this park according to estimates reviewed by City and Grandmother Park representatives. GPI representatives recommend the use of Nature's Perspective for this project. For Action Alderman Rainey motioned for approval and 2nd by Alderman Grover. Alderman Burrus is in opposition of the proposal. Alderman Braithwaite thanked all who assisted in getting the project to this point of private entities. With a Roll Call vote of 8-1 (Alderman Burrus voted nay), and the item passed. 9/5/2013 3:04 PM 88 of 588 City Council Agenda July 22, 2013 Page 4 of 9 (P3)Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 86-O-13 does not include a condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction (H1)Ordinance 43-O-13, Lease and Construction Agreement for City-Owned Property at 927 Noyes Street with Piven Theater Workshop Staff recommends consideration of Ordinance 43-O-13, “Authorizing the City Manager to Negotiate and Execute a Lease and Construction Agreement with Piven Theater Workshop”. This ordinance was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action (H2)Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease Agreement Staff recommends that City Council consider Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was held at the July 8, 2013 City Council meeting. For Action CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council meeting July 8, 2013 (M2)Approval of Minutes of the Regular City Council meeting July 15, 2013 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 6/30/13 $2,801,415.86 (A2)City of Evanston Bills FY2013 7/23/13 $2,857,592.18 For Action (A3.1)Approval of One-year Contract Extension with Badger Meter, Inc. for the Water Meter Purchase Contract (Bid 12-138) Staff recommends that City Council authorize the City Manager to execute a one-year contract extension for the Water Meter Purchase contract to Badger Meter, Inc. (4545 West Brown Deer Road, Milwaukee, WI) in the amount of $20,000. Funding is provided by the Water Fund Accounts 7120.65070 and 7125.65080. For Action (A3.2)Approval of Contract with F.E. Moran, Inc. for the 2013 HVAC Improvement 9/5/2013 3:04 PM 89 of 588 City Council Agenda July 22, 2013 Page 5 of 9 Project (Bid 13-48) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternate bid 2 for the 2013 HVAC Improvement Project with F.E. Moran Inc. (2265 Carlson Drive, Northbrook, IL) in the amount of $489,300. Funding is provided by the FY2013 Capital Improvement Plan (CIP) Accounts 416144, 415602, and 415688. For Action (A3.4)Approval of Contract with Schroeder & Schroeder, Inc. for the 2013 Alley Paving Project (Bid 13-53) Staff recommends the City Council authorize the City Manager to execute a contract for the 2013 Alley Paving Project to Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL) in the amount of $497,590.06. Funding is provided by the Special Assessment Fund (6365.65515) in the amount of $252,590.06 and CDBG Funds in the amount of $245,000. The homeowner’s portion of the special cost is collected over a period of ten years. For Action (A4)Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 1 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment extends the term of the agreement through August 31, 2015. Staff also recommends that the City Council authorize the City Manager to negotiate and execute Amendment 5 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $5.00 per MMBTU. The amended term of the agreement would be effective September 1, 2015 through August 31, 2016. For Action (A5)Resolution 46-R-13, 1223 Simpson Street Boiler Room Apartment Lease Renewal Staff recommends approval of Resolution 46-R-13, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the Apartment located at 1223 Simpson Street for the period August 1, 2013 to July 31, 2014. For Action (A6)Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric Vehicle Charging Stations Staff recommends City Council City consideration of Ordinance 57-O-13, which amends Title 10 regarding restricted use of Electric Vehicle Charging Stations and parking Violation Penalties to regulate parking in electric vehicle charging stations. For Introduction (A7)Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702 9/5/2013 3:04 PM 90 of 588 City Council Agenda July 22, 2013 Page 6 of 9 Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue The Transportation/Parking Committee and staff recommend City Council City consideration of Ordinance 79-O-13 which amends Title 10 to replace the existing cab stand at 1702 Sherman with a three (3) minute Passenger Loading Zone. The Music Institute of Chicago is relocating its headquarters to 1702 Sherman Avenue. A new taxicab stand is recommended for the 1600 block of Oak Avenue. For Introduction (A8)Ordinance 81-O-13, Amending Title 10, to Create a Resident Only Parking District Staff recommends City Council adoption of Ordinance 81-O-13 to create a Evanston Resident Only Parking District adding subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week in the area north of Howard Street to the Chicago Transit Authority (CTA) tracks and east of Ridge Avenue to include Custer Avenue. For Introduction Alderman Rainey asked for suspension of the rules. (A9)Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on Hurd Avenue Staff recommends City Council adoption of Ordinance 82-O-13 which adds both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. For Introduction (A10)Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25-1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. For Introduction (A11)Ordinance 77-O-13, Authorizing Sale of Surplus Vehicles and Equipment Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 77-O-13. The vehicles are presently out of service. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action (A12)Ordinance 84-O-13 Authorizing 2013 General Obligation Bond Issue Staff recommends approval of the attached draft ordinance number 84-O-13 for the FY 2013 bond issuance in the not-to-exceed amount totaling $12,700,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 31, 2013. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action 9/5/2013 3:04 PM 91 of 588 City Council Agenda July 22, 2013 Page 7 of 9 PLANNING AND DEVELOPMENT (P1)Approval of a Application for HOME Funds for a Tenant Based Rental Assistance Program by Connections for the Homeless The Housing and Homelessness Commission and staff recommend approval of a $500,000 HOME grant to Connections for the Homeless for a 36-month Tenant Based Rental Assistance program (TBRA) that will run from September 2013 to August 2016; expenditures are projected as follows: $30,000 in 2013, $250,000 in 2014, $190,000 in 2015 and $25,000 in 2016. TBRA was recommended by the Mayor’s Task Force on Homelessness in 2012. The additional information on outcome measurements and program administration requested by aldermen is in the attached memo from Connections for the Homeless. This item was held in Committee on July 8, 2013. For Action (P2) Resolution 44-R-13, Authorizing a Termination and Restatement of Obligations Regarding the Church Street Plaza Development Staff recommends that the City Council adopt Resolution 44-R-13 authorizing the City Manager to execute a termination and restatement of surviving obligations regarding the Church Street Plaza Redevelopment Agreement. For Action The Plan Commission, Zoning Board of Appeals, and City staff recommend the adoption of either Ordinance 86-O-13 or 89-O-13, granting Planned Development approval to construct an eight-story tower addition to the North Shore Residence at 1611-1629 Chicago Avenue as well as a Special Use for an Independent Living Facility. Both ordinances are the same, except that Ordinance 89-O-13, which is proposed at the request of Mayor Tisdahl, includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. (P4)Ordinance 89-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 89-O-13 includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction Alderman Rainey motioned for approval of the Consent Agenda and it was seconded, and with a Roll Call vote of 9-0 the Consent Agenda was approved. This was removed from the list by request of Alderman Rainey, even though it was not introduced. Items for discussion: (A3.3)Approval of Contract with T.Y. Lin International for the Evanston Bicycle Plan Update Project (Bid 13-18) Staff recommends that City Council authorize the City Manager to execute a contract with T.Y. Lin International (200 S. Wacker Drive, Suite 1400, Chicago IL) in the amount of $120,321.58 for the Evanston Bicycle Plan Update project. Funding is provided by 9/5/2013 3:04 PM 92 of 588 City Council Agenda July 22, 2013 Page 8 of 9 the Chicago Metropolitan Agency for Planning (CMAP) grant in the amount of $100,000 and the CIP Fund (415937) in the amount of $20,321.58. For Action (A3.5)Approval of Grandmother Park Project Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new park at 1125 Dewey. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete this park according to estimates reviewed by City and Grandmother Park representatives. GPI representatives recommend the use of Nature's Perspective for this project. For Action Alderman Rainey motioned for approval and it was seconded. Alderman Burrus stated she was in opposition. Alderman Braithwaite thanked the supporters for raising over $93,000 as well as other private investors. A Roll Call vote was taken with a 8-1 approval (Alderman Burrus voted nay) and the contract was passed. (A8)Ordinance 81-O-13, Amending Title 10, to Create a Resident Only Parking District Staff recommends City Council adoption of Ordinance 81-O-13 to create a Evanston Resident Only Parking District adding subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week in the area north of Howard Street to the Chicago Transit Authority (CTA) tracks and east of Ridge Avenue to include Custer Avenue. For Introduction Alderman Rainey asked for suspension of the rules. Alderman Rainey motioned for Approval and was seconded by Alderman Tendam. Roll Call vote resulted in a 9-0 vote of approval. (P3)Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 86-O-13 does not include a condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction Alderman Wynne motioned for approval and it was seconded by Alderman Grover. Alderman Holmes suggested the 10% be included in the contract. Mayor Tisdahl mentioned that many of the residents explained they could not stay with the increase and had to move out of Evanston. A Roll Call was taken with a 8-1 (Alderman Holmes voted nay), and the motion passed. (H1)Ordinance 43-O-13, Lease and Construction Agreement for City-Owned Property at 927 Noyes Street with Piven Theater Workshop Staff recommends consideration of Ordinance 43-O-13, “Authorizing the City Manager to Negotiate and Execute a Lease and Construction Agreement with Piven Theater Workshop”. This ordinance was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action 9/5/2013 3:04 PM 93 of 588 City Council Agenda July 22, 2013 Page 9 of 9 Alderman Holmes motioned for approval and was seconded by Alderman Braithwaite. Alderman Tendam stated he wanted to table to an uncertain date, and he and the other entities are looking at some downtown site. A voice vote was taken and the ayes prevailed. The item was tabled. (H2)Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease Agreement Staff recommends that City Council consider Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was held at the July 8, 2013 City Council meeting. For Action Alderman Holmes motioned for approval and it was seconded. City Manager stated they will come back with a new one year lease for the August 12th meeting. Alderman Rainey motioned to have P4 removed from the Consent Agenda even though it was not introduced, it was seconded and a Voice Vote was unanimous. Call of the Wards Ward 7, Alderman Grover wished belated birthday greetings to Alderman Rainey, City Manager, Alderman Braithwaite. Ward 8, Alderman Rainey announced Thursday at Brummel Park 3rd annual food truck concert. She made a correction to the dollar amount $588,110.00. Ward 9, Alderman Burrus had no report. Ward 1, Alderman Fiske thanked all who supported her decision on the Harley Clarke Mansion issue. Ward 2, Alderman Braithwaite had no report. Ward 3, Alderman Wynne had no report. Ward 4, Alderman Wilson had no report. Ward 5, Alderman Holmes invited all to Twiggs Park on August 8th for good music and at least one food truck. She also announced Tuesday, August 6th is National Night Out at Church and Dodge for the candle light visual. Ward 6, Alderman Tendam cautioned all about the West Nile Virus and the three dead birds reported in the 6th ward. A unanimous voice vote to adjourn Regular Meeting of the City Council ended at 10:42 pm. Submitted, Hon. Rodney Greene, MMC City Clerk 9/5/2013 3:04 PM 94 of 588 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 12, 2013 Evanston Town Board Meeting Roll Call: Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:17 pm Mayor Public Announcements and Proclamations Mayor Tisdahl read a proclamation honoring the remembrance of “Warren Billy Cherry Scholarship Fund 20th Anniversary, and that August 17, 2013 was Warren Billy Cherry Day. The Mayor also announced the Jalisco Celebration which will be held at the Levy Center from 5:30-9:00 pm on Friday, August 30, 2013. City Manager Public Announcements City Manager Bobkiewicz introduced two new employees, Mark Munzer, Director of Community Development, and Cindy Plante, Local Government Fellow working in the Economic Development Department. He also mentioned that August 30th will be Eric Palmer’s last day of employment with the City. Police Department Promotions were announced and the newly promoted officers were introduced by Police Chief Eddington. They were Sgt. Anthony Correa, Sgt. Elizabeth Glynn, Sgt. Gil Levy, Sgt. Dennis Leaks, Deputy Chief, Joseph Wazny, and Commander, Joseph Dungan. Update on Tree Replacements and Community Funding was presented by Mr. Paul Da’Gastino, Assistant Director Public Works and Forestry. He mentioned the IHEART Evanston Tree Project, and the efforts to raise $25,000 for new tree plantings and to bring awareness to the Emerald Ash Bore epidemic. The Department is offering the residents the opportunity to pay for the new tree and move them up the waiting list through the Evanston Tree Replant Express. Alderman Grover announced a link on the website where residents can go to and obtain information on the project. Alderman Rainey’s suggestion was to add on the water bill two 95 of 588 City Council Agenda August 12, 2013 Page 2 of 11 boxes to ask for donations to the IHEART Program. Labor Day Holiday Building Opening/Closing Schedules and Waste Collections was presented by Mr. James Maiworm, Assistant Director of Public Works. He stated there will not be any collections on Labor Day, and all collections will be back on schedule by September 4th. Mr. Bobkiewicz invited Mr. Gaynor “Director Parks Recreation and Community Services” to come forward. Once there Mr. Bobkiewicz praised Mr. Gaynor for all of the outstanding services he had rendered to the City of Evanston, and then presented Mr. Gaynor with a plaque honoring his services to the City and community at large as he retires from his employment with the City. Mr. Bill Blanchard was representing the Evanston Baseball and Softball Association spoke of Mr. Gaynor’s commitment to the organization and presented him with a canvass bag of goodies as he too wished him well in his retirement. Mr. Gaynor thanked the Mayor and the board and he expressed his surprise to see all who were under his department to show up in support tonight, and he asked all of them to stand. Mayor Tisdahl also thanked Mr. Gaynor for his persistence in keeping the Golf Course and the parks to be functional as well as all the other marks he has left on the community. Communications: City Clerk Clerk Greene had no communications. The Mayor then announced a recess to become the Township Trustee Board to discuss the township business on hand. Citizen Comment Agenda items Joey Conway, 535 Custer is a board member of Senior Connections. He spoke of the increased rates at their sr. residential addresses, and how they had to move out of their retirement communities. He asked the Council to consider what is happening to the sr. population here in Evanston. Rodney Greene, 2016 Brown Ave. stated his concern for the proposed safety school zone being extended just around ETHS, but to include all the schools for the protection of all children in both Districts 65 and 202. Junad Rizki, 2734 Sheridan stated the City did a poor job in coordinating the bicycle coral locations. He also spoke of the CIP program that is basically talking about the Township problems. Barbara Sitter, 825 Ridge Terrace is the Executive Director of Senior Connections, who lent her support to the statements made by Mr. Conway. She stated the senior population is the fastest growing population in the country, and she wanted the Council to consider the population here in Evanston. She stated there is no affordable housing for low to middle income seniors in Evanston, and there are long waiting lists to find homes in Evanston. Sue Carlson, 2679 Stewart wanted to support the idea of allowing affordable housing for the older generation who have been long time pillars of the community. According to the quoted numbers by the owners are not fair to the residents or seniors who are looking for housing they can afford on their fixed incomes. Eric Whitherspoon, ETHS D202 superintendent came to speak concerning the safe school zone proposal. He asked for the support of the Council to pass this proposal to 2 96 of 588 City Council Agenda August 12, 2013 Page 3 of 11 keep our children safe surrounding ETHS. He also agreed with the concerns made by Clerk Greene and it should be for all of our children. He also introduced the board members that were in attendance with him to support the proposal. Carlis Sutton, 1821 Darrow Ave. stands opposed to the ordinance H4-38-R13. He concurred with the outspokenness of the 2nd and 5th ward Aldermen who stated the adverse effect that it will cause on the residents of those two wards and that they stand firmly behind them. He also stated when they (5th & 2nd wards) wanted a school, youth employment program, and requiring contractors to hire Evanston residents, it did not happen. Betty Sue Ester, 2031 Church stated she did not know what to say, but it is a racial issue. She pointed out an increase in Police presence in the ETHS safe zone proposal, and posed this question: “how will the Police protect the other areas around the City when they are sitting and driving around ETHS?” When Mayor Tisdahl asked Ms. Ester to bring her comments to a close, Ms. Ester responded, “give me the same courtesy you extended to the Superintendent and if you pass this proposal we will take it to court”. Madolyn DuCre, 1929 Foster stated she was not in agreement with the proposed school safety zone. She stated her disappointment of the insensitive attitude of the members of the Human Service Committee who did not listen to the citizens. She stated the community was not informed as it was stated they had been. She asked the Council to work together and try to be more sensitive to the concerns of the community. Brigette Giles, 1702 Dodge is the owner of Ebony Barbershop, and was here to represent all of Church & Dodge. She stated she knew nothing of the school safety zone and wished that someone would have told her and the other establishments on those two streets. She said the proposal will affect the businesses on the block and with the increase of Police in the area decreases parking for their customers. Non-Agenda items Susan Kelly, 1316 Davis Street asked the Council to consider the hazard of pedestrian traffic. She is asking for enforcement of the traffic laws. Mary Rosinki, 1729 Chancellor, she as asking for some information concerning the process to submit information and concerns involving the Harley Mansion property. Junad Rizki, 2784 Sheridan stated the lease for the Art Center is responsible for the upkeep and repairs for the building and not the city. He also stated that “Council members have a responsibility to protect public interest and not play politics to protect our tax dollars”. Linda Danizac, 1318 Judson wanted to give some criteria for any adaptive use of the Harley/Clark Mansion: (1) Use for public and community, (2) all revenue to be used to cover operational and maintenance, (3) adhere to the Lake-Front Master Plan, (4) to allow participation in discussions concerning the use of the property. Betty Ester, 2031 Church spoke on the audit report that the City commissioned from an Ohio firm. In the report they stated the dissolution of the Township should not happen, because they are two different entities. Sue Loellbach, 2145 W. Morse works with Connection for the Homeless and wanted to thank the Council for supporting their organization. Bridgett Ritter, 1450 Pitner stated she knew nothing about the extension of the safety zone. She wanted to also know if she needs a pass to come to her home as well as her grandson. 3 97 of 588 City Council Agenda August 12, 2013 Page 4 of 11 Alderman Rainey wanted some clarification about the proposed safe school zone. Michelle Masoncup attempted to give some clarification to the Resolution to enact the Safe School Zone. After a lengthy discussion on the issue the item was tabled. SPECIAL ORDERS OF BUSINESS (SP1)Second Quarter Financial Report for Fiscal Year 2013/Proposed Budget Calendar for FY2014 Staff recommends that City Council accept and place the Second Quarter Financial Report for FY2013 on file. Staff recommends City Council adoption of the FY2014 Budget Calendar. For Action Items not approved on Consent Agenda: (A8)Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Staff recommends that City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be exploring financial support from Northwestern University, Northshore University Health System and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. For Action (P4)Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Staff recommends consideration of Ordinance 86-O-13, granting Special Use for a Planned Development and Independent Living Facility at 1611-1629 Chicago Avenue, “North Shore Residence.” This ordinance was introduced at the July 22, 2013 City Council meeting. For Action (H4)Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). For Action CONSENT AGENDA (M1)Approval of Minutes of the Special City Council meeting July 29, 2013 For Action 4 98 of 588 City Council Agenda August 12, 2013 Page 5 of 11 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 7/14/13 $2,983,335.61 Payroll through 7/28/13 $2,967,828.82 (A2)City of Evanston Bills FY2013 7/13/13 $3,239,371.41 Credit Card Activity Period End June 30, 2013 $ 142,179.70 For Action (A3.1)Approval of an Agreement with Greeley and Hansen for the Evanston Water Utility Electrical Study (RFP 13-25) Staff recommends City Council authorize the City Manager to execute an agreement for the Evanston Water Utility Electrical Study with Greeley and Hansen (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $73,220. Funding is provided by the Water Fund Account 7100.62180, which has a FY 2013 budget allocation of $75,000. For Action (A3.2)Approval of Final Vehicle and Equipment Purchase for FY2013 Staff recommends City Council approval for the final vehicle and equipment purchase for FY2013 of nine (9) replacement vehicles/units in the total amount of $434,165.98 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $292,180; Patten Caterpillar (635 W. Lake Street, Elmhurst, IL) in the amount of $93,585.98; and H. Barber & Sons Incorporated (15 Raytkwich Drive, Naugatuck, CT) in the amount of $48,400. Funding for these purchases is provided by the Equipment Replacement Fund Account 7780.65550, which has a FY2013 budget of $2,036,733. For Action (A3.3)Approval of Amendment with Schafer Consulting for Project Management Support Services for New World Financial System Implementation Staff recommends that City Council authorize the City Manager to execute an amendment for additional information technology support services with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $83,950. Funding for this item will be provided by General Fund salary vacancy savings totaling approximately $140,000. For Action (A3.4)Approval of Amendment for City Council Chambers and Room 2404 Camera and Technology Project Staff recommends that the City Council authorize the City Manager to execute an amendment for the contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the Civic Center camera and technology project for a not-to-exceed amount of $97,000. Funding is provided by the PEG dedicated funds from FY 2012 & 13 (Account 1510.52181- PEG Fees) for $72,000; and from the 2013 Capital Improvement Plan for 5 99 of 588 City Council Agenda August 12, 2013 Page 6 of 11 $25,000. For Action (A4.1)Approval of the McDaniel Street Lighting Project Change Order No. 1 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $12,847.20. This Change Order will expand the scope of the contract to include the construction of street lights on McDaniel Street. Funding for this work will be from Pedestrian Safety Improvements CIP Account (415937) which has a budget of $275,000. For Action (A4.2)Approval of Church Street/Evanston Township High School Lighting Project Change Order No. 2 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $79,802.40. This Change Order will expand the scope of the contract to include the construction of street lights on Church Street. Funding will be provided by the Church Street Streetlights CIP Account (416147) which has a budget of $85,000. For Action (A5)Resolution 43-R-13; Utility Easement with GENDELL/WNB LLC for Trader Joe’s Development Staff recommends that the City Council adopt Resolution 43-R-13 granting a utility easement to GENDELL/WNB LLC for Trader Joe’s Development. The easement will be for a 70-year period. No City funding is required for this easement. For Action (A6)Resolution 47-R-13 Authorization for Boat Access Area Development (BAAD) Grant Application Staff recommends City Council approval of Resolution 47-R-13 which authorizes the City Manager to sign the Certification Statement for the Boat Access Area Development (BAAD) grant application through the Illinois Department of Natural Resources for the Church Street Boat Ramp Renovations Project. For Action (A7)Resolution 48-R-13 Authorizing the City Manager Submit an Illinois Transportation Enhancement Program (ITEP) Grant Application for Sheridan Road and Chicago Avenue Bike Path Staff recommends approval of Resolution 48-R-13 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the Sheridan Road bike path (from Ridge Avenue to Chicago Avenue) and the Chicago Avenue bike path (from Sheridan Road to Church Street). The total cost of 6 100 of 588 City Council Agenda August 12, 2013 Page 7 of 11 funding this project is estimated to be $1,865,503 of which $1,492,403 would be funded by ITEP Grant funds. The remaining $373,100 would be funded by the City of Evanston FY2014 Capital Improvement Plan. For Action (A9)Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicago Ave. Staff recommends adoption of Ordinance 94-O-13, which decreases the number of Class O liquor licenses from three to two. For Introduction (A10)Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicago Ave Staff recommends adoption of Ordinance 94-O-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. For Introduction (A11)Ordinance 96-O-13 Amendment to the Howard/Hartrey Tax Increment Financing District Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. For Introduction and Action (A12)Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric Vehicle Charging Stations Staff recommends City Council City consideration of Ordinance 57-O-13, which amends Title 10 regarding restricted use of Electric Vehicle Charging Stations and parking Violation Penalties to regulate parking in electric vehicle charging stations. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action (A13)Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702 Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue The Transportation/Parking Committee and staff recommend City Council City consideration of Ordinance 79-O-13 which amends Title 10 to replace the existing cab stand at 1702 Sherman with a three (3) minute Passenger Loading Zone. The Music Institute of Chicago is relocating its headquarters to 1702 Sherman Avenue. A new taxicab stand is recommended for the 1600 block of Oak Avenue. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action 7 101 of 588 City Council Agenda August 12, 2013 Page 8 of 11 (A14)Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on Hurd Avenue Staff recommends City Council adoption of Ordinance 82-O-13 which adds both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action (A15)Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25-1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1)Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87- O-13 granting a special use permit for the operation of a Commercial Indoor Recreation Facility at 2025 Dempster Street. Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at as a practice and skills training facility for the Evanston Soccer Association. For Introduction (P2)Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93- O-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. For Introduction (P3)Approval of Three Year Extension of Planned Development at 1603-1629 Orrington Avenue Staff recommends approval of the requested three year extension to the adopted Planned Development at 1603-1629 Orrington Avenue. The property owner cites challenges due to the economic downturn and does not want to start construction of the final phase of the Planned Development until market conditions improve and leasing activity for the existing retail space at the property improve. For Action HUMAN SERVICES 8 102 of 588 City Council Agenda August 12, 2013 Page 9 of 11 (H1)Approval of Township of Evanston July 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of July 2013 in the amount of $155,878.49. For Action (H2)Approval of Torrens Funding for Lead Paint Removal Expentitures Staff and Human Services Committee recommend City Council approval of two payments to be made from Account 2435.65127 Lead Paint Hazard Grant for lead rehabilitation at the following properties: 806-808 Reba Place ($56,000.00) and 1621 Fowler Avenue ($9,100.00). Funding is provided from the Torrens Indemnity Fund (Torrens Act 735 ILCS 35/0.01). The City of Evanston serves as a pass through for funding from Account: 2435.55231. For Action (H3)Approval of 2013 Agreement with Youth Job Center of Evanston for Career Pathways to Sustainable Employment Program Staff and the Human Services Committee recommend approval of the agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL) to provide fifteen disconnected and unemployed young adults with a career pathway plan that leads to educational/work trade certification, etc., employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2013. Funding is provided by Parks, Recreation and Community Services Account 3215.62490. For Action (H5)Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease Agreement Staff recommends that City Council adopt Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was held at the July 8, 2013 City Council meeting. For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. With a Roll Call vote of 9-0 the Consent Agenda was approved. Items for discussion: (A8)Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Staff recommends that City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be 9 103 of 588 City Council Agenda August 12, 2013 Page 10 of 11 exploring financial support from Northwestern University, Northshore University Health System and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. For Action Alderman Rainey moved for approval and it was seconded, and with a Roll Call vote of 8-0. (Alderman Wilson had to leave due to a family emergency). (A11)Ordinance 96-O-13 Amendment to the Howard/Hartrey Tax Increment Financing District Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. For Introduction and Action Alderman Rainey moved for adoption after the rules had been suspended and it was seconded by Alderman Wynne. A Roll Call vote was taken to approve the Ordinance with the necessary amendments that were introduced. The vote was 8-0 (with the absence of Alderman Wilson). (P1)Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87- O-13 granting a special use permit for the operation of a Commercial Indoor Recreation Facility at 2025 Dempster Street. Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at as a practice and skills training facility for the Evanston Soccer Association. For Introduction Alderman Wynne moved for approval after the rules were suspended during Consent Agenda. The Roll Call vote was 8-0 (Alderman Wilson was absent at this point). (P4)Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Staff recommends consideration of Ordinance 86-O-13, granting Special Use for a Planned Development and Independent Living Facility at 1611-1629 Chicago Avenue, “North Shore Residence.” This ordinance was introduced at the July 22, 2013 City Council meeting. For Action Alderman Wynne moved for approval with a second. A Roll Call vote was done with a 5-3 result (Aldermen Holmes, Tendam, and Grover voted nay). (H4)Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). 10 104 of 588 City Council Agenda August 12, 2013 Page 11 of 11 For Action This item was motioned and seconded to be held over until the next Council Meeting. The Roll Call vote was 6-3 (Aldermen Rainey, Burrus, and Grover voted nay). Call of the Wards Ward 8, Alderman Rainey suggested to the City Manager to send the traffic engineer to assess the site at Ridge and Davis. Her referral was to the Plan Commission for a text amendment to B3 Districts making parking lots a special use. To the Rules Committee she wanted to reference the way business is accomplished on the Council, and how long it takes to bring the City’s business to a close. On August 22nd there will be a neighborhood meeting 7 pm at the Levy Center in the Linden room. Ward 9, Alderman Burrus had no report. Ward 1, Alderman Fiske announced her meeting on September 3rd, at the library from 7-9 pm. She also wanted to thank Mr. Gaynor for his services to the city. Ward 2, Alderman Braithwaite announced his ward meeting on September 12th in the District 65 building, 1st floor. Ward 3, Alderman Wynne thanked Mr. Gaynor for the great work he had done for the parks around Evanston. Ward 5, Alderman Holmes also thanked Mr. Gaynor for all of his services to the community. Her 5th ward meeting will be this Thursday with an ice cream social, and in September the meeting will be about the school safety zone. She also asked for information from the City Liaison Committee to give to the meeting attendees. Ward 6, Alderman Tendam had no report, but stated the committee would meet and would work with Alderman Holmes. Ward 7, Alderman Grover made a request to Mr. Bobkiewicz to pull a meeting with their colleagues to have a discussion of the school zone issues and the statutes. She also announced the various HB1247 was passed by the Senate banning hand-held devices while driving Mayor Tisdahl asked for a motion to adjourn and it was moved, seconded and with a unanimous voice vote the meeting ended at 11:17 pm. Submitted by, Hon. Rodney Greene, MMC City Clerk of Evanston 11 105 of 588 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, September 9, 2013 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF August 12, 2013 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 8/11/13 $3,118,740.84 Payroll through 8/25/13 $2,882,062.15 (A2) City of Evanston Bills FY2013 9/10/13 $6,412,612.87 Credit Card Activity Period End July 31, 2013 $ 149,281.35 For Action (A3.1) Approval of Parking Garage Access and Revenue Control Contract with DataPark, Inc. The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a contract with DataPark, Inc., (1631 Neptune Drive, San Leandro, CA) to provide maintenance for the DataPark Parking Access and Revenue Control System for City’s three (3) Downtown parking garages from August 1, 2013 – December 31, 2013 in the amount of $5,550.00 per month for a total 2013 cost of $27,750. Funding is provided by the Parking Fund, Account #7036.62509. For Action (A3.2) Approval of Rock Salt Contract Extension with Morton Salt Staff recommends City Council approval of a one-year contract extension for the purchase of up to 8,000 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $60.61 per ton for a winter season total of $484,880. Staff recommends funding for this purchase be provided by the General Fund Snow and Ice Control Account 2680.65015. For Action Rev. 9/5/2013 3:19:16 PM 106 of 588 (A3.3) Approval of Arbotect Fungicide Purchase from Rainbow Treecare Scientific Advancements Staff recommends approval of the sole source purchase of 82 gallons of Arbotect fungicide for Elm Tree Injection Program from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385 per gallon for a total purchase amount of $31,570. Funding is provided by the 2013 General Fund account 3535.62496 with a budget of $46,000 For Action (A3.4) Approval of Contract with O’Hara Construction, Inc. for the 2013 Police Headquarters Interior Improvements (Bid 13-55) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Police HQ Interior Improvements with O’Hara Construction, Inc., located at 636 Ridge Avenue, Evanston, Illinois 60202, in the amount of $48,742.84. Funding is provided by FY 2013 CIP Account 415743 with a budget of $62,000. For Action (A4) Resolution 53-R-13, Accepting Maximum Award Amount of $46,171 from Age Options to Fund a Congregate Senior Meal Program Staff recommends City Council approval of Resolution 53-R-13 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. For Action (A4.1) Approval of 2013/14 Renewal of contract award to Catholic Charities Lunch-n-More for Senior Meal Food Programs Staff recommends City Council renew the contract between the City of Evanston and Catholic Charities Lunch-n-More (6212 S. Sangamon, Chicago) to provide a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center for a period of October 1, 2013 through September 30, 2014 in the not –to-exceed amount of $4.36 per lunch meal. Total meal program contract value is projected at $44,868. This is a reimbursement meal program. For Action (A5) Ordinance 88-O-13, Amending Hotel-Motel Tax Definitions Staff recommends City Council adoption of Ordinance 88-O-13. The City’s current hotel-motel tax Code language contained in Section 3-2-4 does not contain a definition of “operator” or “person.” The amended ordinance clears up any ambiguity in the City’s hotel-motel tax code and associated tax collection responsibilities for online travel companies. For Introduction Rev. 9/5/2013 3:19:16 PM 107 of 588 (A6) Ordinance 90-O-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control Regulations Staff recommends consideration of the comprehensive revision of the City Code concerning liquor regulations. The Mayor and Local Liquor Control Board recommend adoption following discussion conducted in March and April 2013. For Introduction IV. ITEMS FOR DISCUSSION (APW1) Banner Policy For Discussion V. COMMUNICATIONS VI. ADJOURNMENT Rev. 9/5/2013 3:19:16 PM 108 of 588 Administration and Public Works Committee Meeting Minutes of August 12, 2013 City Council Chambers – 5:45 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, C. Burrus, J. Grover, D. Holmes, A. Rainey STAFF PRESENT: W. Bobkiewicz, K. Cox, R. Dahal, B. Dieter, B. Dorneker, D. Gaynor, L. Gergitz, E. Hurley, L. Jeschke, S. Levine, M. Lyons, J. McRae, B. Newman, H. Pirooz, S. Robinson, D. Stoneback, R. Voss, J. Williams-Kinsel PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF QUORUM A quorum being present, Chair Rainey called the meeting to order at 5:54 p.m. Chair Wynne called the public who wished to speak to the podium. Ruben Anguano of Whole Foods at 1640 Chicago Avenue said he needs the requested upgrade in liquor license because he needs to carry spirits besides wine and beer, especially for the holiday season. Ald. Grover asked that he buy from Evanston’s distillery and numerous breweries. He agreed to do so. Junad Rizki of 2784 Sheridan, regarding Item A3.1, said since the fire that occurred about a year ago at the substation water facility he is concerned for the safety of Evanston employees who may not have had adequate enhanced electrical training. He said he has had trouble obtaining a report and RFP 1325 was not posted publicly. Chair Rainey asked Dave Stoneback, Utilities Director, to provide Mr. Rizki with the report he requested. Mr. Stoneback agreed to do so. II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 22, 2013. Ald. Holmes moved approval of the minutes of the July 22, 2013 A&PW meeting, seconded by Ald. Braithwaite. The minutes of the July 22, 2013 meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 7/14/13 $2,983,335.61 Payroll through 7/28/13 $2,967,828.82 For Action Ald. Holmes moved to approve the payroll, seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve the payrolls through 7/28/13. DRAFT – NOT APPROVED 109 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 2 of 9 (A2) City of Evanston Bills FY2013 7/13/13 $3,239,371.41 Credit Card Activity Period End 6/30/13 $ 142,179.70 For Action Ald. Holmes moved to approve the bills list, seconded by Ald. Grover. The Committee voted 5-0 unanimously to approve the bills list and credit card activity. (A3.1) Approval of an Agreement with Greeley and Hansen for the Evanston Water Utility Electrical Study (RFP 13-25) Staff recommends City Council authorize the City Manager to execute an agreement for the Evanston Water Utility Electrical Study with Greeley and Hansen (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $73,220. Funding is provided by the Water Fund Account 7100.62180, which has a FY 2013 budget allocation of $75,000. For Action Ald. Burrus moved to recommend approval of the agreement with Greeley and Hansen, seconded by Ald. Grover. Mr. Stoneback explained that the City takes safety very seriously and is working to comply with OSHA’s new requirement that all devices be labeled. The insurance company paid the City’s claim rather than do a costly forensic investigation of the fire. The Committee voted unanimously 5-0 to recommend approval of the agreement. (A3.2) Approval of Final Vehicle and Equipment Purchase for FY2013 Staff recommends City Council approval for the final vehicle and equipment purchase for FY2013 of nine (9) replacement vehicles/units in the total amount of $434,165.98 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $292,180; Patten Caterpillar (635 W. Lake Street, Elmhurst, IL) in the amount of $93,585.98; and H. Barber & Sons Incorporated (15 Raytkwich Drive, Naugatuck, CT) in the amount of $48,400. Funding for these purchases is provided by the Equipment Replacement Fund Account 7780.65550, which has a FY2013 budget of $2,036,733. For Action Ald. Grover moved to recommend approval of the vehicle purchase, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the purchase. 110 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 3 of 9 (A3.3) Approval of Amendment with Schafer Consulting for Project Management Support Services for New World Financial System Implementation Staff recommends that City Council authorize the City Manager to execute an amendment for additional information technology support services with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $83,950. Funding for this item will be provided by General Fund salary vacancy savings totaling approximately $140,000. For Action Ald. Holmes moved to recommend approval of the amendment, seconded by Ald. Braithwaite. Marty Lyons, Chief Financial Officer, explained that 2 critical Information Technology Division staff left since the program was purchased but the budget for the Finance and Administrative Services Dept. will actually be less, even with this expense, the purpose of which is to stay on task with implementing the new ERP system. The Committee voted unanimously 5-0 to recommend approval of the amendment. (A3.4) Approval of Amendment for City Council Chambers and Room 2404 Camera and Technology Project Staff recommends that the City Council authorize the City Manager to execute an amendment for the contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the Civic Center camera and technology project for a not-to-exceed amount of $97,000. Funding is provided by the PEG dedicated funds from FY 2012 & 13 (Account 1510.52181- PEG Fees) for $72,000; and from the 2013 Capital Improvement Plan for $25,000. For Action Ald. Braithwaite moved to recommend approval of the amendment, seconded by Ald. Grover. At Ald. Braithwaite’s inquiry, Matt Swentkofske explained that the amendment will provide for the equipment to convert Comcast’s broadcast to HD. He has not yet received a written response from Comcast as to whether the cable has been upgraded. The Committee voted unanimously 5-0 to recommend approval of the amendment. (A4.1) Approval of the McDaniel Street Lighting Project Change Order No. 1 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $12,847.20. This Change Order will expand 111 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 4 of 9 the scope of the contract to include the construction of street lights on McDaniel Street. Funding for this work will be from Pedestrian Safety Improvements CIP Account (415937) which has a budget of $275,000. For Action Ald. Burrus moved to recommend approval of the Change Order, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of the Change Order. (A4.2) Approval of Church Street/Evanston Township High School Lighting Project Change Order No. 2 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $79,802.40. This Change Order will expand the scope of the contract to include the construction of street lights on Church Street. Funding will be provided by the Church Street Streetlights CIP Account (416147) which has a budget of $85,000. For Action Ald. Grover moved to recommend approval of the Change Order, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of the Change Order. (A5) Resolution 43-R-13; Utility Easement with GENDELL/WNB LLC for Trader Joe’s Development Staff recommends that the City Council adopt Resolution 43-R-13 granting a utility easement to GENDELL/WNB LLC for Trader Joe’s Development. The easement will be for a 70-year period. No City funding is required for this easement. For Action Ald. Holmes moved to recommend approval of Resolution 43-R-13, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of Resolution 43-R-13. (A6) Resolution 47-R-13 Authorization for Boat Access Area Development (BAAD) Grant Application Staff recommends City Council approval of Resolution 47-R-13 which authorizes the City Manager to sign the Certification Statement for the Boat Access Area Development (BAAD) grant application through the Illinois Department of Natural Resources for the Church Street Boat Ramp Renovations Project. For Action 112 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 5 of 9 Ald. Braithwaite moved to recommend approval of Resolution 47-R-13, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of Resolution 47-R-13. At Ald. Grover’s inquiry, Stefanie Levine, Assistant Superintendent of Parks, Recreation & Community Services, explained that this grant program is specific only to boat access ramps’ repair and maintenance. Doug Gaynor, Director of Parks, Recreation & Community Services added that the Coast Guard’s and several other organizations’ boats are docked there. (A7) Resolution 48-R-13 Authorizing the City Manager Submit an Illinois Transportation Enhancement Program (ITEP) Grant Application for Sheridan Road and Chicago Avenue Bike Path Staff recommends approval of Resolution 48-R-13 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the Sheridan Road bike path (from Ridge Avenue to Chicago Avenue) and the Chicago Avenue bike path (from Sheridan Road to Church Street). The total cost of funding this project is estimated to be $1,865,503 of which $1,492,403 would be funded by ITEP Grant funds. The remaining $373,100 would be funded by the City of Evanston FY2014 Capital Improvement Plan. For Action Ald. Holmes moved to recommend approval of Resolution 48-R-13, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of Resolution 48-R-13. Suzette Robinson, Director of Public Works, showed preliminary plans through a PowerPoint presentation and explained that the ITEP Grant, 80% federally and 20% locally funded and administered by IDOT, is for an off street bike path from Chicago Avenue along Sheridan Rd. to Lincoln St. to connect to an existing shared road to the Wilmette path, and along Chicago Avenue to connect to the bikes lanes on Church and Davis. The preliminary draft plans propose to reduce a 12’ wide sidewalk to create an 8’ bike path of permeable material along Sheridan and landscaping to be placed along the curb to channel pedestrians to only cross at lights. A minimum amount of trees will be removed. On Chicago Avenue between Davis and Sheridan a 2 way bike path with a raised median to separate bike and car lanes and a traffic signal for bikes is planned. Some meter parking on the east side along Chicago would be added. The City will work with the community to finalize a design. Ald. Grover noted that there is no easy way to ride from Wilmette to Evanston’s Sheridan Rd. path and clarified with Ms. Robinson that the protective lane is to be built on the City’s right of way. Ms. Robinson noted that Sheridan Road will be resurfaced in 2015 and she is endeavoring to incorporate the best connection back to Sheridan from Wilmette’s bike lane, to be built in coordination with this project. 113 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 6 of 9 (A8) Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Staff recommends that City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be exploring financial support from Northwestern University (NWU), Northshore University Health System and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. For Action Ald. Braithwaite moved to recommend approval of Resolution 50-R-13, seconded by Ald. Grover. Catherine Hurley, Sustainable Programs Coordinator, presented slides explaining the Bike Share Program: • Ideal for short trips • A bike can be picked up at one station and returned at another, solving the “last mile” problem • Will provide affordable easy access to bikes • Currently 20 programs in the U.S., some in smaller cities • Membership: annual or “pay as you ride” • Chicago uses the Divvy program: o Blue bikes o 117 stations o Plans to have 300 stations with 3,000 bikes by the end of the year o If Evanston uses Divvy, it will be connected to the Chicago stations o Survey showed that 61 residents prefer the annual $75 unlimited membership, while over 100 prefer to pay $7 for an unlimited number of 30 minutes rides in a day o Rider is liable for theft only if the bike is not docked at a station and is for example, left outside a house without being locked. The grant would require a 20% cost match and the proposal is due August 20th, 2013. Staff is proposing a pilot program of 7 stations with 10 bikes at each: Davis St. CTA Station/Downtown Metra Station Civic Center North Shore Hospital Central St. Metra Station Lakefront Northwestern University At Rotary International The program will work out well with Chicago if some of the Evanston stations 1/2 mile from the Chicago stations. Chair Rainey commented that there is no pilot bike station planned at the Howard Street Station. Staff explained that from the feedback they received they concluded 114 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 7 of 9 that these pilot stations would be the most successful adding that the investment is great. Ms. Hurley added that the grant would be funded every year, allowing the City to expand the system. Wally Bobkiewicz, City Manager, agreed to put a pilot station at the Howard Street station and said for 9 pilot stations it would be $20,000 more and there could be one at the Dempster Street station too. Ald. Holmes noted that there is no pilot in the far west part of Evanston either. At Ald. Holmes’ inquiry, Ms. Hurley explained that the system is connected to Chicago by being in the same network and for instance, someone who lives in Chicago could take the train to Evanston and take a bike to the beach. In time, the plan would be to add 12-15 stations. Ald. Holmes said there would need to be a connection closer to Touhy Avenue. Ald. Braithwaite agreed with Ald. Holmes. Mr. Bobkiewicz said staff would work with the City of Chicago to incorporate Evanston into their system. Mr. Bobkiewicz explained that Ms. Hurley’s original proposal was for 14 stations, but that is too much of an investment for a pilot, so he pared it down to the stations with the most riders. The cost would be a new $60,000-$80,000 annually against whatever credits are earned for usage so there must be enough usage to offset that cost. Chair Rainey asked that one of the existing pilots be moved to Howard Street rather than adding 2. Ald. Braithwaite agreed, since they seem to be concentrated in one area. Ms. Hurley explained that the capital expense for 7 stations is $62,000; the equipment installation cost to Evanston is $5,500. Each extra-sturdy, all-weather, unisex, bike is $1,200 and has embedded wires hidden inside the frame. She said she took a bike tour on one and it felt very solid. She said Northwestern University (NWU) is considering sharing the program with the community and one pilot location is near the NWU campus. For the pilot, operating (filling tires, maintenance, vans for re-balancing bikes at stations) costs would be $48,900 to Evanston and operating revenue is estimated at $75,000/year for annual memberships and $44,100 for casual ridership. At Ald. Grover’s inquiry, Ms. Robinson said there will be a workshop and there was a kickoff meeting in the past week. She asked whether the station locations had been chosen considering the proposed bike lane locations. Ms. Robinson explained that they would be designed to coordinate with the transit stations. At Ald. Grover’s inquiry, Ms. Hurley explained that by partnering with Chicago, Evanston would get Chicago’s rate, so it is probably best for Evanston than going with a smaller program. If NWU, Evanston and Chicago partner, it will be even better. Chair Rainey moved to recommend approval of Resolution 50-R-13 on the condition that there is a station at Howard Street, seconded by Ald. Holmes The Committee voted unanimously 5-0 to recommend approval of Resolution 50-R-13 on the condition that there is a station at Howard Street. 115 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 8 of 9 (A9) Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicago Ave. Staff recommends adoption of Ordinance 94-O-13, which decreases the number of Class O liquor licenses from three to two. For Introduction Ald. Burrus moved to recommend introduction of Ordinance 94-O-13, seconded by Ald. Grover. The Committee voted unanimously 5-0 to introduce Ordinance 94-O-13. (A10) Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicago Ave Staff recommends adoption of Ordinance 94-O-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. For Introduction Ald. Grover moved to recommend introduction of Ordinance 95-O-13, seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend introduction of Ordinance 95-O-13. (A11) Ordinance 96-O-13 Amendment to the Howard/Hartrey Tax Increment Financing District (TIF) Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. For Introduction and Action Ald. Holmes moved to recommend introduction of Ordinance 96-O-13, seconded by Chair Rainey. Johanna Nyden, Manager of Economic Development, explained that the City would benefit from a redevelopment opportunity at 222 Hartrey, with the amendment of the Howard/Hartrey TIF to include 222 Hartrey before the TIF expires in 2015, adding that the space has been vacant for years. Including 222 Hartrey in the TIF would allow for the improvement of infrastructure and utilities. Ms. Nyden explained that introduction and approving the Ordinance would begin the process. There will be extensive noticing and public hearings and it will be reviewed by the Joint Review Board, for eventual inclusion in November 11th, 2013 City Council meeting agenda. Chair Rainey noted that the development will generate property and sales tax. Chair Rainey moved to suspend the rules, seconded by Ald. Holmes. 116 of 588 Administration and Public Works Committee Meeting Minutes of 8-12-13 Page 9 of 9 The Committee voted unanimously 5-0 to introduce Ordinance 96-O-13. The Committee voted unanimously 5-0 to suspend the rules and recommend approval of Ordinance 96-O-13. V. ITEMS FOR DISCUSSION (APW1) Bus Service Transit Routes Mr. Bobkiewicz explained that there had been a discussion between Ald. Fiske, Grover and Holmes regarding the complaints of noise caused by the Northwestern buses that stop at Sherman and Noyes from 6:00 p.m. to 3:05 a.m. The complaints were discussed with Northwestern University officials, who agreed to possibly make the last stop at 1:15 a.m., possibly use hybrid buses to alleviate the noise and fumes, and at Ald. Fiske’s request, possibly move the stop to the opposite corner of Sheridan and Noyes to cause less of a disturbance to residents by students sitting on their front porch, waiting for the bus. The discussion will continue on 9/9/13 and a Letter of agreement with NWW will be signed. The City suggested having a turn- around on campus and coming down Sherman and avoiding Noyes. Chair Rainey moved to recommend approval of a Subcommittee for Bus Routes with Ald. Grover, Holmes and Fiske to resolve the problems, seconded by Ald. Grover. The Committee voted unanimously 5-0 to recommend approval of the Subcommittee. VI. COMMUNICATIONS There were no communications. VII. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Tendam. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 7:20 p.m. Respectfully submitted, Bobbie Newman 117 of 588 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Shannon Sheriff, Interim Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: September 5, 2013 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – July 29, 2013 through August 11, 2013 $3,118,740.84 Payroll – August 12, 2013 through August 25, 2013 $2,882,062.15 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – September 10, 2013 $6,412,612.87 General Fund Amount – Bills list $664,004.88 General Fund Amount – Advanced * $212,183.43 General Fund Amount – Supplemental list $ - General Fund Total: $876,188.31 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End July 31, 2013 $ 149,281.35 Attachments: Bills Lists, July Credit Card Transactions For City Council meeting of September 9, 2013 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 118 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.21650 NATIONAL GUARDIAN LIFE INSURANCE MONTHLY INSURANCE 339.39 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD - JULY 2013 149,281.35 100.21640 GUARDIAN MONTHLY INVOICE 12,691.72 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,910.60 100.21680 CHICAGO TRANSIT AUTHORITY 901 *RTA/CTA CHICAGO CARD 1,095.00 100.41340 CITY OF EVANSTON - PETTY CASH PETTY CASH 140.00 100.22725 VERIZON WIRELESS (25505) COMMUNICATION CHARGES 547.35 100.41333 ELANAR CONSTRUCTION FIREMEN'S PARK RENOVATIONS 5,000.00 100.21680 RTA/CTA TRANSIT BENEFIT *RTA/CTA BENEFIT CARDS 1,339.25 100.22771 MED-TECH RESOURCE INC. FIRE & POLICE FOUNDATION 1,716.65 100.41340 BARTZ, BRIAN CELLEBRITE CERTIFICATION 739.46 100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 19,234.79 100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,947.89 100.21640 GUARDIAN MONTHLY INVOICE 12,714.75 100.21640 METLIFE MONTHLY INVOICE 19,056.96 229,755.16 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL COURIER SERVICE 116.64 1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL COURIER SERVICE 104.98 221.62 1400 CITY CLERK 1400.65095 P.F. PETTIBONE & COMPANY RED MINUTE BOOK COVER 326.45 1400.65095 OFFICE DEPOT OFFICE SUPPLIES CITY CLERK 87.60 414.05 1505 CITY MANAGER 1505.62509 GOV TEMPS USA, LLC ADMINISTRATION 1,449.00 1505.62295 BOBKIEWICZ, WALTER BIG TEN MANAGERS MEETING 675.60 1505.62295 BLUESTONE RESTAURANT SENIOR MANAGEMENT MEETING 865.00 1505.62295 HILTON ORRINGTON/EVANSTON STRATEGIC PLAN CONSULTANT 1,072.60 1505.62295 MILIVOJEVIC, JOANN *ZUMBA FITNESS MAY-JULY13 600.00 1505.64540 AT & T 8100 COMMUNICATION CHARGES 155.88 1505.62509 GOV TEMPS USA, LLC ADMINISTRATION 1,575.00 6,393.08 1510 PUBLIC INFORMATION 1510.62205 THE WBEZ ALLIANCE, INC. STARTLIGHT CONCERT 700.00 1510.62205 THE WBEZ ALLIANCE, INC. ETHNIC ARTS ADVERTISING 1,425.00 1510.62218 ON TRACK FULFILLMENT INC. VOLUNTEER CARDS 150.00 1510.62205 THE WBEZ ALLIANCE, INC. FARMERS MARKET ADVERTISING 700.00 2,975.00 1575 EVANSTON150 GRANTS 1575.62490 EVANSTON SYMPHONY ORCHESTRA 150TH ANNIV. CONCERT TICKETS 720.00 720.00 1705 LEGAL ADMINISTRATION 1705.62130 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 17.82 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 83.37 1 * ADVANCED PAYMENTS 119 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 830.65 1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 86.00 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 1705.65095 ALLEGRA PRINT & IMAGING MEMO PADS 25.00 1705.65095 ALLEGRA PRINT & IMAGING MEMO PADS 43.00 1705.62345 FEDERAL EXPRESS CORP. SHIPPING CHARGES 44.50 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,920.00 1705.62509 HANSEN, ANJANA HEARING OFFICER 450.00 1705.52570 CAMARENA, GABRIEL REFUND-OVERPYMNT 13-68502 125.00 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,310.00 1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00 1705.62509 EX, MITCHELL C. HEARING OFFICER 2,220.00 8,233.34 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,287.00 1905.62275 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 30.40 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMINISTRATION 18.39 1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMINISTRATION 38.88 1905.65095 OFFICE DEPOT OFFICE SUPPLIES ADMINISTRATION 118.54 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,332.38 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,278.75 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,344.75 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,443.75 12,892.84 1910 FINANCE DIVISION - REVENUE 1910.52010 SOKALAVA, YULIYA REFUND-DUPL VEHICLE STICKER 75.00 1910.64541 AZAVAR TECHNOLOGIES AUDIT 51.92 1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDINGS 5.00 1910.51625 EVANSTON/SKOKIE SCHOOL DISTRICT UTILITY TAXES 2012-2013 11,183.63 1910.62431 GARDA CL GREAT LAKES, INC. MONTHLY INVOICE 2,315.88 1910.51600 FAN, YI REFUND-PARKING PERMIT #0041 24.00 1910.65095 OFFICE DEPOT OFFICE SUPPLIES-PARKING 156.06 1910.65095 OFFICE DEPOT OFFICE SUPPLIES 491.36 1910.51565 EVANSTON/SKOKIE SCHOOL DISTRICT UTILITY TAXES 2012-2013 32,411.42 1910.51600 PRATAP, JITESH REFUND-PARKING PERMIT #0016 24.00 46,738.27 1920 FINANCE DIVISION - ACCOUNTING 1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,312.50 1920.62185 ACCOUNTEMPS ACCOUNTING SERVICE 884.50 1920.62185 ACCOUNTEMPS ACCOUNTING SERVICE 884.50 1920.65095 OFFICE DEPOT OFFICE SUPPLIES ACCOUNTING 114.48 1920.62280 FEDERAL EXPRESS CORP. SHIPPING CHARGES 30.35 1920.62185 U.S. TREASURY *FED EXCISE TAX 140.00 1920.62185 ACCOUNTEMPS ACCOUNTING SERVICE 870.00 2 * ADVANCED PAYMENTS 120 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1920.62185 ACCOUNTEMPS ACCOUNTING SERVICE 1,015.00 1920.62185 ACCOUNTEMPS ACCOUNTING SERVICE 580.00 1920.62185 ACCOUNTEMPS ACCOUNTING SERVICE 870.00 1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,330.00 1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,312.50 1920.62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORDINATOR 1,312.50 10,656.33 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 20.84 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 16.95 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 3.31 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 31.04 72.14 1929 HUMAN RESOURCE DIVISION 1929.62509 EAP CONSULTANTS, INC. MONTHLY INVOICE 1,013.82 1929.62274 I/O SOLUTIONS, INC RECRUITMENT-FIRE 2,292.72 1929.62512 VOORHEES ASSOCIATES RECRUITMENT 5,304.86 1929.62274 TRANS UNION CORP MONTHLY BASIC FEE 45.00 1929.62274 I/O SOLUTIONS, INC SERGEANT 2013 ASSESSMENT 200.00 1929.62274 ERGOMETRICS ANNUAL LICENSE RENEWAL 1,200.00 1929.62160 LASER ASSOC., STEPHEN A. ASSESSMENT-POLICE 1,350.00 1929.62274 ERGOMETRICS RECRUITMENT-TESTING 491.34 1929.62630 I.D.E.S. / ILLINOIS DEPT. OF E UNEMPL INSURANCE-2ND QTR 2013 34,929.50 1929.65095 OFFICE DEPOT OFFICE SUPPLIES 167.62 1929.62512 EVANSTON ROUND TABLE LLC RECRUITMENT-FIRE 495.00 1929.62160 CONRAD POLYGRAPH, INC RECRUITMENT-POLICE 640.00 1929.62512 VOORHEES ASSOCIATES RECRUITMENT 984.00 49,113.86 1932 INFORMATION TECHNOLOGY DIVI. 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 24.62 1932.62320 MUNICIPAL CODE CORPORATION *EPD DOCUMENT MANAGEMENT PROJECT 41,561.26 1932.62340 ESRI ESRI ANNUAL SUPPORT 19,650.00 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 3,314.52 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 125.32 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 34,179.34 1932.62340 ORACLE AMERICA, INC. ORACLE APPLICATION ENTERPRISE 1,965.99 1932.62340 ORACLE AMERICA, INC. ORACLE APPLICATION ENTERPRISE 1,474.50- 1932.64505 CALL ONE COMMUNICATION CHARGES 8,784.88 1932.65615 COMCAST CABLE COMMUNICATION CHARGES 11.97 1932.62380 CHICAGO OFFICE TECHNOLOGY GROU COPIER SERVICE 2,693.64 1932.62175 IRON MOUNTAIN OSDP STORAGE 616.64 1932.62250 SMS SYSTEMS MAINTENANCE SERVIC COMPUTER MAINTENANCE SERVICE 590.80 1932.65095 OFFICE DEPOT OFFICE SUPPLIES (TONER) 263.32 1932.65615 AEC ELECTRICAL CORP. REROUTING OF FIBER CONNECTION 8,900.00 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 36,255.96 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 477.18 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 1,422.17 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 1,422.17 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 408.46 3 * ADVANCED PAYMENTS 121 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 408.55 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 48.82 1932.62340 ORACLE AMERICA, INC. ORACLE DATABASE SUPPORT 3,314.51 1932.62340 ORACLE AMERICA, INC. ORACLE MAINTENCE AND SUPPORT 3,314.51 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 520.85 1932.65095 OFFICE DEPOT OFFICE SUPPLIES 348.89 169,149.87 1941 PARKING ENFORCEMENT & TICKETS 1941.62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 1,870.00 1941.64540 NEXTEL *COMMUNICATION CHARGES JULY 421.08 1941.65045 TEUTEBERG INC CASH RECEIPT BOOKS 1,028.50 1941.62451 BREW, SARAH TOW REFUND 150.00 1941.64005 COMED MONTHLY INVOICE 104.95 3,574.53 1999 FINANCIAL & HR SYSTEM 1999.65570 NEW WORLD SYSTEMS PROJECT MANAGER INTRODUCTION 479.02 1999.65570 NEW WORLD SYSTEMS MANAGEMENT CONFIGURATION 1,380.18 1999.65570 SCHAFER CONSULTING INTRODUCTION TRIP 2,039.23 1999.65570 SCHAFER CONSULTING DATA CONVERSION AGREEMENT 6,000.00 1999.65570 NEW WORLD SYSTEMS HR/PAYROLL CONFIGURATION 1,240.86 11,139.29 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 9.93 2101.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 7.52 2101.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 12.38 2101.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 6.59 2101.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 49.67 86.09 2105 PLANNING & ZONING 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 104.98 2105.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES 54.05 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 96.23 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 81.65 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82 377.73 2115 HOUSING CODE COMPLIANCE 2115.62280 FEDERAL EXPRESS CORP. SHIPPING CHARGES 21.38 21.38 2120 HOUSING REHABILITATION 2120.64540 NEXTEL *COMMUNICATION CHARGES JULY 94.95 94.95 2126 BUILDING INSPECTION SERVICES 2126.52095 STIEGLITZ, BRIAN REFUND PERMIT 12INTR-0464 143.00 2126.52110 STIEGLITZ, BRIAN REFUND PERMIT 12INTR-0464 25.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00 2126.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 212.61 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR SERVICE 125.00 4 * ADVANCED PAYMENTS 122 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2126.62210 TEUTEBERG INC CERTIFICATE OF OCCUPANCY 133.35 2126.62190 CLEAN CITY INNOVATIONS, LLC 1108 DODGE REAR ALLEY PROJECT 980.00 2126.64540 NEXTEL *COMMUNICATION CHARGES JULY 159.25 2126.52080 STIEGLITZ, BRIAN REFUND PERMIT 12INTR-0464 160.00 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR SERVICE 200.00 2,218.21 2205 POLICE ADMINISTRATION 2205.68205 CITY OF EVANSTON - PETTY CASH PETTY CASH 303.28 2205.62360 NORTHERN ILLINOIS POLICE ALARM LANGUAGE LINE 57.90 2205.62360 NORTHERN ILLINOIS POLICE ALARM UNIFORM 1,139.94 2205.62360 NORTHERN ILLINOIS POLICE ALARM UNIFORM 898.93 2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 330.49 2205.64015 NICOR 0632 UTILITIES 150.97 2205.62225 NATIONAL AWARD SERVICES INC BLACK PLATE WITH GOLD LETTERS 45.00 2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49 2205.65125 EVANSTON FUNERAL & CREMATION MEDICAL EXAMINER 1,242.00 6,882.00 2210 PATROL OPERATIONS 2210.65085 L3 COMMUNICATIONS SHIPPING AND HANDLING 200.00 2210.65085 L3 COMMUNICATIONS FLASHBACK2 DVR RECORDERS 49,900.00 2210.65020 J. G. UNIFORMS, INC PATCH & NAME EMBROIDERY 35.00 2210.65020 O'HERRON CO INC. UNIFORMS 2,411.51 2210.65020 VCG UNIFORM UNIFORMS 108.90 2210.65020 VCG UNIFORM UNIFORMS 108.90 2210.65020 UNIFORMITY, INC. UNIFORMS 95.95 2210.65020 VCG UNIFORM UNIFORMS 261.45 2210.65020 VCG UNIFORM UNIFORMS 101.00 2210.65020 UNIFORMITY, INC. UNIFORMS 95.95 2210.65020 UNIFORMITY, INC. UNIFORMS 95.95 2210.65020 VCG UNIFORM UNIFORMS 101.00 2210.65020 VCG UNIFORM UNIFORMS 98.95 2210.65020 CITY OF EVANSTON - PETTY CASH PETTY CASH 214.97 5 53,829.53 2215 CRIMINAL INVESTIGATION 2215.62370 CITY OF EVANSTON - PETTY CASH PETTY CASH 123.72 123.72 2225 SOCIAL SERVICES BUREAU 2225.62370 CITY OF EVANSTON - PETTY CASH PETTY CASH 217.53 217.53 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 383.90 2240.65095 ILLINOIS PAPER COMPANY PAPER FY2013 1,404.00 2240.62335 MICROSYSTEMS INC. MICROFILM STORAGE 398.05 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 53.67 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 127.34 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 13.21 5 * ADVANCED PAYMENTS 123 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2,380.17 2245 COMMUNICATIONS 2245.64540 NEXTEL *COMMUNICATION CHARGES JULY 2,229.90 2,229.90 2250 SERVICE DESK 2250.65040 LAPORT INC JANITORIAL SUPPLIES 847.66 2250.62425 COLLEY ELEVATOR CO. ELEVATOR INSPECTION 176.00 1,023.66 2251 311 CENTER 2251.64505 AT & T MOBILITY COMMUNICATION CHARGES 53.90 2251.64505 AT & T 8100 *MONTHLY CHARGES 399.62 2251.64505 AT & T 8100 COMMUNICATION CHARGES 399.62 2251.64505 CCIS CONSULTING, INC. 311 TELEPHONE SYSTEM AUDIT 5,100.00 5,953.14 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 79.80 2255.61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 12.60 92.40 2260 OFFICE OF ADMINISTRATION 2260.62295 NORTH EAST MULTI-REGIONAL INTERVIEWS 400.00 2260.62295 MCCRAY, COREY MEALS-LEAD HOMICIDE INVESTIGATION 60.00 2260.62295 EVANSTON ATHLETIC CLUB ATHLETIC CLUB CHARGES 406.10 2260.64565 COMCAST CABLE COMMUNICATION CHARGES 24.29 2260.62295 BONISLAWSKI, EWA MEAL ALLOWANCE 36.00 2260.62295 HARTLEY, ARETHA MEAL ALLOWANCE 242.00 2260.62295 KLOPACK, STEVEN MEALS-STREET CRIMES PROGRAM 36.00 2260.62295 VAN DERMEIR, MARK S MEALS-CVS INSPECTION 60.00 2260.62295 WAZNY JR, JOSEPH L MEALS-ICJIA WORKSHOP 242.00 2260.62295 NOVY-BENNEWITZ, CARA WELLNESS TESTING 2013 4,180.00 2260.62295 OSTAP, ANNA MEALS-LEAD HOMICIDE INVESTIGATION 60.00 2260.62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 494.00 6,240.39 2270 TRAFFIC BUREAU 2270.65125 NORTH SHORE TOWING HOOK & TOW 245.00 2270.65125 NORTH SHORE TOWING HOOK & TOW 245.00 490.00 2280 ANIMAL CONTROL 2280.65085 ILLINOIS DEPARTMENT OF AGRICULTURE ANIMAL SHELTER LICENSE 15.00 2280.62225 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 52.76 2280.65125 PETSMART CAT LITTER 59.92 2280.65125 PETSMART CAT LITTER 83.88 2280.62225 BETTER METHODS LARGE TRASH CAN LINERS 117.90 329.46 2285 PROBLEM SOLVING TEAM 2285.61055 RING, MARIANNE CONSULTANT 1,020.00 2285.61055 RING, MARIANNE CONSULTANT 1,224.00 2,244.00 6 * ADVANCED PAYMENTS 124 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2305 FIRE MGT & SUPPORT 2305.65095 OFFICE DEPOT OFFICE SUPPLIES FY 13 170.28 2305.64015 NICOR 0632 UTILITIES 150.97 2305.64015 NICOR 0632 UTILITIES 175.76 2305.64015 NICOR 0632 UTILITIES 138.63 2305.64015 NICOR 0632 UTILITIES 134.26 2305.64015 NICOR 0632 UTILITIES 176.00 2305.65125 ILLINOIS FIRE CHIEFS ASSOCIATION FUNERAL FLAG 82.25 2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 262.75 2305.65095 GENERATION COPY INC PADS 42.00 2305.62518 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 93.50 2305.62315 FEDERAL EXPRESS CORP. SHIPPING CHARGES 107.56 2305.65020 UNIFORMITY, INC. UNIFORMS 263.70 2305.65020 UNIFORMITY, INC. UNIFORMS 168.85 2305.65020 UNIFORMITY, INC. UNIFORMS 26.80 2305.65020 UNIFORMITY, INC. UNIFORMS 191.55 2305.65020 UNIFORMITY, INC. UNIFORMS 49.90 2305.65020 UNIFORMITY, INC. UNIFORMS 258.60 2305.65020 UNIFORMITY, INC. UNIFORMS 139.90 2305.65020 AIR ONE EQUIPMENT UNIFORMS 334.00 2305.65020 AIR ONE EQUIPMENT INITIAL ISSUE PPE 2,191.00 2305.64540 NEXTEL *COMMUNICATION CHARGES JULY 448.64 2305.65095 OFFICE DEPOT OFFICE SUPPLIES FY 13 52.74 2305.65020 UNIFORMITY, INC. UNIFORMS 137.70 2305.65020 UNIFORMITY, INC. UNIFORMS 76.95 2305.65020 UNIFORMITY, INC. UNIFORMS 58.95 5,933.24 2315 FIRE SUPPRESSION 2315.65050 SAM'S CLUB DIRECT SUPPLIES 55.40 2315.62509 DJS SCUBA LOCKER, INC. SCUBA SERVICE 1,053.51 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 376.63 2315.65075 PHYSIO-CONTROL, INC. ECG CHART PAPER 230.32 2315.62295 SAM'S CLUB DIRECT SUPPLIES 42.94 2315.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.19 2315.65040 LAPORT INC JANITORIAL SUPPLIES 169.78 2315.62295 NORTHEASTERN ILLINOIS PUBLIC OFFICER TRAINING 75.00 2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES 5,418.38 2315.53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES 3,262.71 2315.62521 EMSAR CHICAGO/MILWAUKEE STRETCHEN MAINTENANCE 1,283.72 2315.65075 EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 239.80 2315.65085 AIR ONE EQUIPMENT TIC REPAIR 321.00 2315.62522 AIR ONE EQUIPMENT AIR QUALITY & COMPRESSOR 638.87 2315.62522 AIR ONE EQUIPMENT AIR QUALITY TEST 135.00 2315.65625 AKRON BRASS COMPANY REPAIR 3 GATE VALVES 1,167.81 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 470.73 15,567.79 2407 HEALTH SERVICES ADMIN 2407.65125 FEDEX KINKO'S - CAS PRINTING FOR MRC 632.25 7 * ADVANCED PAYMENTS 125 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 632.25 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 50.76 2435.64540 NEXTEL *COMMUNICATION CHARGES JULY 213.24 2435.62477 NEXTEL *COMMUNICATION CHARGES JULY 60.81 2435.62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 200.00 2435.62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 160.00 2435.65127 VALUE REMODELING INC LEAD ABATEMENT FOR PROPERTY 9,100.00 2435.62476 SPECIALTY PREMIUM GROUP 1,000 HAND SANITIZER CONTAINER 1,390.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 68.27 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 55.49 2435.65095 OFFICE DEPOT OFFICE SUPPLIES 13.92 2435.65127 REBA PLACE DEVELOPMENT CORP LEAD ABATEMENT FOR PROPERTY 56,000.00 67,339.49 2440 VITAL RECORDS 2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES #16.23 1,228.00 1,228.00 2460 COMMUNITY PURCHASED SERVICES 2460.67125 INFANT WELFARE SOCIETY OF EVANSTON *MENTAL HEALTH GRANT QTR 3 10,250.00 2460.67125 INFANT WELFARE SOCIETY OF EVANSTON MENTAL HEALTH GRANT QTR 4 10,250.00 20,500.00 2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL *COMMUNICATION CHARGES JULY 57.47 57.47 2610 MUNICIPAL SERVICE CENTER 2610.64015 NICOR 0632 UTILITIES 311.90 2610.64015 NICOR 0632 UTILITIES 141.96 2610.64005 COMED UTILITIES 154.80 2610.62518 DEPENDABLE FIRE EQUIPMENT INC. FIRE EXTINGUISHER INSPECTION 687.15 2610.62415 FLUORECYCLE, INC. HAZARDOUS WASTE REMOVAL 946.76 2610.62440 METRO DOOR AND DOCK, INC. OVERHEAD DOOR MAINTENANCE 218.85 2610.62440 METRO DOOR AND DOCK, INC. OVERHEAD DOOR MAINTENANCE 233.75 2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 77.44 4,223.29 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64006 COMED UTILITIES 11,907.87 2640.64006 COMED UTILITIES 222.63 2640.64007 COMED UTILITIES 30.27 2640.64008 COMED UTILITIES 38.51 2640.64008 COMED UTILITIES 30.18 2640.64008 CONSTELLATION UTILITIES 32.48 2640.64006 COMED UTILITIES 26.24 2640.64006 COMED UTILITIES 360.28 2640.64007 COMED UTILITIES 6,565.26 8 * ADVANCED PAYMENTS 126 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2640.64007 COMED UTILITIES 33.00 2640.65070 ELCAST LIGHTING STREET LIGHTING FIXTURE 1,100.00 2640.64008 COMED UTILITIES 25.59 20,372.31 2665 STREETS AND SANITATION ADMINIS 2665.64540 NEXTEL *COMMUNICATION CHARGES JULY 1,428.88 1,428.88 2670 STREET AND ALLEY MAINTENANCE 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 62.40 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 173.16 2670.62415 KLF TRUCKING DEBRIS HAULING 3,850.00 2670.65055 OZINGA CHICAGO RMC, INC. FY2013 CONCRETE PURCHASE 965.00 2670.65055 OZINGA CHICAGO RMC, INC. FY2013 CONCRETE PURCHASE 593.50 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 143.00 2670.62415 SHRED ALL RECYCLING SYSTEMS TIRE RECYCLING 214.71 2670.65115 ARTS & LETTERS LTD. HONORARY STREET NAMES 445.00 2670.65115 ARTS & LETTERS LTD. SIGN LETTERING 220.00 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 588.64 7,255.41 3005 REC. MGMT. & GENERAL SUPPORT 3005.64540 NEXTEL *COMMUNICATION CHARGES JULY 57.47 57.47 3020 RECREATION GENERAL SUPPORT 3020.62490 CRUST & CRUMB LINK REIMBURSE 48.00 3020.64540 NEXTEL *COMMUNICATION CHARGES JULY 57.47 3020.62490 D & H FARMS LINK REIMBURSE 33.00 3020.62490 ELKO'S PRODUCE AND GREENHOUSE LINK REIMBURSE 36.00 3020.62490 FROSTY PRODUCTION LINK REIMBURSE 54.00 3020.62490 GAST, ED LINK REIMBURSE 179.00 3020.62490 GENEVA LAKES PRODUCE LINK REIMBURSE 53.00 3020.62490 GREAT HARVEST BREAD CO. LINK REIMBURSE 63.00 3020.62490 GREEN ACRES LINK REIMBURSE 90.00 3020.62490 HEARTLAND MEATS LINK REIMBURSE 65.00 3020.62490 HENRY'S FARM LINK REIMBURSE 288.00 3020.62490 J.W. MORLOCK AND GIRLS LINK REIMBURSE 58.00 3020.62490 K & K FARM'S LINK REIMBURSE 121.00 3020.62490 K.V. STOVER AND SON LINK REIMBURSE 187.00 3020.62490 KINNIKINNICK FARM LINK REIMBURSE 108.00 3020.62490 LAKE BREEZE ORGANICS LINK REIMBURSE 353.00 3020.62490 LYON'S FARM LINK REIMBURSE 69.00 3020.62490 M AND D FARMS LINK REIMBURSE 75.00 3020.62490 NEW TRADITIONS FARM LINK REIMBURSE 52.00 3020.62490 NICHOLS FARM & ORCHARD LINK REIMBURSE 165.00 3020.62490 NOFFKE FAMILY FARM LINK REIMBURSE 151.00 3020.62490 RIVER VALLEY RANCH LINK REIMBURSE 88.00 3020.62490 SEEDLING LINK REIMBURSE 55.00 3020.62490 SMITS FARMS LINK REIMBURSE 65.00 3020.62490 TERESA'S FRUIT AND HERBS LINK REIMBURSE 131.00 9 * ADVANCED PAYMENTS 127 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3020.62490 ZELDENRUST FARM LINK REIMBURSE 144.00 3020.62490 FIRST, JON LINK REIMBURSE 236.00 3020.62490 BENNISONS BAKERIES LINK REIMBURSE 53.00 3,077.47 3025 PARK UTILITIES 3025.64005 COMED UTILITIES 382.79 3025.64005 COMED UTILITIES 32.42 3025.64005 COMED UTILITIES 16.91 3025.64005 COMED UTILITIES 22.76 3025.64005 COMED UTILITIES 123.73 3025.64005 COMED UTILITIES 15.37 3025.64005 COMED UTILITIES 54.26 3025.64005 COMED UTILITIES 36.11 3025.64005 COMED UTILITIES 56.36 3025.64005 COMED UTILITIES 42.17 3025.64005 COMED UTILITIES 240.70 3025.64005 COMED UTILITIES 22.67 3025.64005 CONSTELLATION UTILITIES 1,640.05 3025.64005 COMED UTILITIES 63.31 3025.64005 COMED UTILITIES 44.97 3025.64005 COMED UTILITIES 77.59 3025.64015 NICOR 0632 UTILITIES 8.52 3025.64015 NICOR 0632 UTILITIES 255.90 3025.64015 NICOR 0632 UTILITIES 30.40 3025.64015 NICOR 0632 UTILITIES 224.42 3025.64015 NICOR 0632 UTILITIES 47.85 3025.64015 NICOR 0632 UTILITIES 10.70 3025.64005 COMED UTILITIES 21.44 3025.64005 COMED UTILITIES 47.96 3025.64005 COMED UTILITIES 18.90 3025.64005 COMED UTILITIES 27.18 3025.64005 COMED UTILITIES 865.77 3025.64005 COMED UTILITIES 176.53 3025.64005 COMED UTILITIES 38.10 3025.64005 COMED UTILITIES 72.01 4,717.85 3030 CROWN COMMUNITY CENTER 3030.65025 SAM'S CLUB DIRECT PROGRAM SUPPLIES/FOOD 53.16 3030.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES/FOOD 9.45 3030.65025 SAM'S CLUB DIRECT PROGRAM FOOD 16.76 3030.64015 NICOR 0632 UTILITIES 117.08 3030.65025 SAM'S CLUB DIRECT PROGRAM FOOD 73.72 3030.65025 SAM'S CLUB DIRECT PROGRAM FOOD 71.56 3030.64005 CONSTELLATION UTILITIES 2,955.01 3,296.74 3035 CHANDLER COMMUNITY CENTER 3035.62507 PUTTING EDGE MINICAMP FIELD TRIP 8/12 169.00 3035.64015 NICOR 0632 UTILITIES 112.56 3035.64005 CONSTELLATION UTILITIES 1,303.40 10 * ADVANCED PAYMENTS 128 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3035.62507 POSITIVE CONNECTIONS, INC. LEGOLAND BUS FIELD TRP 7/19 23 517.00 3035.62507 NICKEL CITY MINICAMP FIELD TRIP 8/12 92.00 3035.62507 PUTTING EDGE MINICAMP FIELD TRIP 8/12 117.00 3035.64540 NEXTEL *COMMUNICATION CHARGES JULY 81.39 3035.62505 3 POINT ATHLETICS YOUTH B-BALL INSTRUCTION 2013 1,880.25 3035.62507 NICKEL CITY MINICAMP FIELD TRIP 8/12 120.00 3035.62507 CLASSIC BOWL MINICAMP FIELD TRIP 8/12 336.00 4,728.60 3040 FLEETWOOD JOURDAIN COM CT 3040.64015 NICOR 0632 UTILITIES 155.37 3040.65110 COMCAST CABLE CABLE SERVICES 101.12 3040.64005 CONSTELLATION UTILITIES 2,814.70 3040.64540 NEXTEL *COMMUNICATION CHARGES JULY 143.65 3040.65040 LAPORT INC JANITORIAL SUPPLIES 360.45 3,575.29 3050 RECREATION OUTREACH PROGRAM 3050.65025 OPEN KITCHENS SUMMER FOOD PROGRAM 2013 34,717.36 34,717.36 3055 LEVY CENTER SENIOR SERVICES 3055.65025 SAM'S CLUB DIRECT SUPPLIES 32.32 3055.65110 SAM'S CLUB DIRECT SUPPLIES 19.99 3055.62511 CLOWNING AROUND ENTERTAINMENT PRIVATE PARTY ENTERTAINMENT 234.00 3055.62505 JANKIEWICZ, MALGORZATA BEADING CLASS INSTRUCT AUG/SEP 387.00 3055.56045 ILLINOIS DEPT OF REVENUE SALES TAX - JULY 2013 25.00 3055.64540 NEXTEL *COMMUNICATION CHARGES JULY 27.13 3055.64015 NICOR 0632 UTILITIES 217.46 3055.64005 CONSTELLATION UTILITIES 5,351.74 3055.65025 SAM'S CLUB DIRECT PROGRAM FOOD 67.65 6,362.29 3080 BEACHES 3080.64540 NEXTEL *COMMUNICATION CHARGES JULY 213.51 3080.64005 CONSTELLATION UTILITIES 158.71 3080.64015 NICOR 0632 UTILITIES 23.77 395.99 3085 RECREATION FACILITY MAINT 3085.65040 LAPORT INC JANITORIAL SUPPLIES 1,567.93 3085.64540 NEXTEL *COMMUNICATION CHARGES JULY 77.86 3085.65040 LAPORT INC JANITORIAL SUPPLIES 983.80 2,629.59 3095 CROWN ICE RINK 3095.65025 SAM'S CLUB DIRECT PROGRAM FOOD 28.54 3095.65025 SAM'S CLUB DIRECT PROGRAM SUPPLIES/FOOD 131.56 3095.65510 SAM'S CLUB DIRECT PROGRAM SUPPLIES 76.34 3095.64005 CONSTELLATION UTILITIES 8,865.02 3095.65110 SAM'S CLUB DIRECT PROGRAM SUPPLIES/FOOD 47.72 3095.65025 SAM'S CLUB DIRECT PROGRAM FOOD 67.06 3095.64015 NICOR 0632 UTILITIES 351.25 11 * ADVANCED PAYMENTS 129 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3095.64540 NEXTEL *COMMUNICATION CHARGES JULY 163.86 3095.65025 SAM'S CLUB DIRECT PROGRAM SUPPLIES/FOOD 43.87 9,775.22 3100 SPORTS LEAGUES 3100.62508 KLEPADLO, EDWARD ADULT SOFTBALL UMPIRE 153.00 3100.62508 CHRIST, DONALD J ADULT SOFTBALL UMPIRE 68.00 3100.62508 KAVONIUS-DONADO, PENNY ADULT SOFTBALL UMPIRE 408.00 3100.62508 EKERMAN, IRV ADULT SOFTBALL UMPIRE 136.00 3100.62508 ZIMMERMAN, JAY ADULT SOFTBALL UMPIRE 433.00 3100.62508 YABLON, MITCHELL ADULT SOFTBALL UMPIRE 68.00 3100.62508 WAGNER, DAVID ADULT SOFTBALL UMPIRE 714.00 3100.62508 VIDAS, KIRK ADULT SOFTBALL UMPIRE 204.00 3100.62508 SLEIN, PATRICK ADULT SOFTBALL UMPIRE 272.00 3100.62508 MANISCALCO, ANTHONY ADULT SOFTBALL UMPIRE 629.00 3100.62508 HORGAN, WILLIAM P. ADULT SOFTBALL UMPIRE 408.00 3100.62508 HEALY, JOHN P. ADULT SOFTBALL UMPIRE 204.00 3100.62508 GIBSON, TIMOTHY ADULT SOFTBALL UMPIRE 357.00 3100.62508 FRANKLIN, STEVE ADULT SOFTBALL UMPIRE 612.00 3100.62508 FOLINO, PHILLIP ADULT SOFTBALL UMPIRE 68.00 4,734.00 3110 TENNIS 3110.62205 EVANSTON SIGNS & GRAPHICS, INC FRI FREE TENNIS BANNER 20.00 20.00 3130 SPECIAL RECREATION 3130.64540 NEXTEL *COMMUNICATION CHARGES JULY 68.04 68.04 3140 BUS PROGRAM 3140.64540 NEXTEL *COMMUNICATION CHARGES JULY 27.13 27.13 3150 PARK SERVICE UNIT 3150.64540 NEXTEL *COMMUNICATION CHARGES JULY 54.26 54.26 3505 PARKS & FORESTRY GENERAL SUP 3505.64540 NEXTEL *COMMUNICATION CHARGES JULY 623.75 623.75 3510 HORTICULTURAL MAINTENANCE 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, GREENBAY ROAD LANDSCAPE 2,019.60 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, MAIN STREETSCAPE 2013 518.00 3510.62135 LANDSCAPE CONCEPTS MANAGEMENT, MONTHLY LANDSCAPE 2,019.60 3510.62195 LANDSCAPE CONCEPTS MANAGEMENT, HOWARD STREETSCAPE 2013 532.00 5,089.20 3605 ECOLOGY CENTER 3605.64005 CONSTELLATION UTILITIES 934.75 934.75 3610 ECO-QUEST DAY CAMP 3610.64540 NEXTEL *COMMUNICATION CHARGES JULY 54.26 12 * ADVANCED PAYMENTS 130 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 54.26 3710 NOYES CULTURAL ARTS CTR 3710.64540 NEXTEL *COMMUNICATION CHARGES JULY 217.04 3710.64015 NICOR 0632 UTILITIES 159.03 3710.62518 ALARM DETECTION SYSTEMS, INC. ALARM BATTERIES 273.16 3710.64005 CONSTELLATION UTILITIES 1,501.06 2,150.29 3720 CULTURAL ARTS PROGRAMS 3720.62511 YOVOVICH, NOEL LAKESHORE ART FEST JUDGE 75.00 75.00 3805 FACILITIES ADMINISTRATION 3805.62360 COLLINS, JOEL D ELECTRICAL TRADE LICENSE 70.00 3805.64540 NEXTEL *COMMUNICATION CHARGES JULY 50.81 3805.65040 LAPORT INC JANITORIAL SUPPLIES 38.55 3805.62360 CONLEY, ROY J ELECTRICAL TRADE LICENSE 50.00 3805.65040 LAPORT INC JANITORIAL SUPPLIES 1,066.96 1,276.32 3806 CIVIC CENTER SERVICES 3806.62225 MARK VEND COMPANY ALDERMAN LIBRARY VENDING 200.92 3806.62225 DUSTCATCHERS, INC. FLOOR MAT SERVICE 189.00 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 217.83 3806.64540 NEXTEL *COMMUNICATION CHARGES JULY 54.26 3806.64015 NICOR 0632 UTILITIES 227.45 3806.62225 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 464.20 3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,411.17 5,764.83 3807 CONSTRUCTION AND REPAIRS 3807.65050 SUPREME SHEET METAL WORKS INC. ELECTRICAL SUPPLIES 125.00 3807.64540 NEXTEL *COMMUNICATION CHARGES JULY 405.84 3807.65050 SUPREME SHEET METAL WORKS INC. ELECTRICAL SUPPLIES 30.00 560.84 876,188.31 001 1.66 00195 NEIGHBOR.STABILIZATION PROGRAM 5006 PROGRAM DELIVERY 5006.62205 EVANSTON NOW LLC LIVE EVANSTON PROGRAM 250.00 5006.62205 EVANSTON ROUND TABLE LLC LIVE EVANSTON PROGRAM 492.00 13 * ADVANCED PAYMENTS 131 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5006.62205 EVANSTON NOW LLC LIVE EVANSTON PROGRAM 250.00 992.00 992.00 00200 MOTOR FUEL TAX FUND 5097 2013 MFT STREET RESURFACING 5097.65515 CHICAGOLAND PAVING CONTRACTORS 2013 MFT STREET RESURFACING 626,756.91 5097.65515 INTERRA, INC. MATERIAL TESTING SERVICES 4,484.25 631,241.16 631,241.16 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.64505 AT & T 8100 COMMUNICATION CHARGES 477.07 5150.64540 VERIZON WIRELESS (25505) COMMUNICATION CHARGES 2,774.73 5150.64540 NEXTEL *COMMUNICATION CHARGES JULY 1,554.01 4,805.81 4,805.81 00210 SPECIAL SERVICE DIST #4 5160 SPECIAL SERVICE DIST #4 5160.62517 DOWNTOWN EVANSTON 3RD QTR PAYMENT OP. FUNDS 92,500.00 92,500.00 92,500.00 00215 CDBG FUND 5170 PUBLIC IMPROVEMENTS 5170.62831 ELANAR CONSTRUCTION FIREMEN'S PARK RENOVATIONS 75,000.00 75,000.00 5205 TARGETED CODE ENFORCEMENT 5205.62770 ABG SERVICES, INC. CASE # 12-0751 1,120.00 1,120.00 5220 CDBG ADMINISTRATION 5220.62280 FEDERAL EXPRESS CORP. SHIPPING CHARGES 19.18 5220.62205 EVANSTON ROUND TABLE LLC EMERGENCY SOLUTIONS GRANT 495.00 514.18 76,634.18 00220 CD LOAN FUND 5280 CD LOAN 5280.65535 JENS K DOE PROFESSIONAL LAND S CASE # SF2 001-13 500.00 5280.65535 STAT ANALYSIS CORPORATION CASE # SFI 016-12 78.00 5280.65535 JOHNSON TREE EXPERTS CASE # SF2 001-13 1,255.00 5280.65535 FLOETER, DONNA LEE CASE # SF2 001-13 445.00 2,278.00 2,278.00 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 97.27 14 * ADVANCED PAYMENTS 132 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5300.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 93.60 5300.65095 OFFICE DEPOT OFFICE SUPPLIES 28.86- 5300.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES 93.60 5300.62660 WILD CROW COMMUNICATION, INC EVANSTON EDGE FEATURED STORY 120.00 5300.62659 DOWNTOWN EVANSTON 2013 ECON. DEV. CONTRIBUTION 28,250.00 28,625.61 28,625.61 00300 WASHINGTON NATL TIF DEBT SERV 5470 WASHINGTON NAT'L TIF DS 5470.62605 DOWNTOWN EVANSTON EVANSTON LANDSCAPE 22,061.75 22,061.75 22,061.75 00310 HOWARD-HARTREY TIF DEBT SERV 5500 HOWARD-HARTREY TIF DEBT SRVCE 5500.62136 KANE, MCKENNA AND ASSOCIATES HOWARD HARTREY TIF 1,100.00 1,100.00 1,100.00 00320 DEBT SERVICE FUND 5713 2011 A BONDS 5713.62350 WELLS FARGO BANK GOCP SERIES 2011A 250.00 250.00 5715 2013A BONDS 5715.62350 PUBLIC FINANCIAL MANAGEMENT FINANCIAL ADVISORY 17,500.00 17,500.00 17,750.00 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.64015 NICOR 0632 UTILITIES 117.11 5860.64015 NICOR 0632 UTILITIES 818.35 5860.64015 NICOR 0632 UTILITIES 54.04 5860.62706 SKYLINE AT EVANSTON, LLC 2ND INSTALLMENT 2012 TAX 102,233.76 5860.56010 JOHNSON LOCKSMITH, INC. SERVICE CALL 631.85 5860.65511 HOWARD STREET BUSINESS ASSOC. SUMMER & WINTER PLANTERS 882.00 5860.56010 GIBBS, KEVIN OVERPAID RENT 850.00 5860.65515 FAITH ENVIRON STUDIO *REIMBURSMENT PLANS/PERMITS 13,613.40 5860.64015 NICOR 0632 UTILITIES 79.54 119,280.05 119,280.05 00335 WEST EVANSTON 5870 WEST EVANSTON TIF 5870.62605 NOMAD DREAM LLC *HEARTWOOD CENTER EXPANSION 30,000.00 5870.62605 NOMAD DREAM LLC *HEARTWOOD CENTER EXPANSION 10,000.00 40,000.00 40,000.00 00415 CAPITAL IMPROVEMENTS FUND 15 * ADVANCED PAYMENTS 133 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 415175 CIVIC CTR RENOVATIONS 415175.65510 G.A. JOHNSON AND SON PROVIDE CONSTRUCTION SERVICES 30,334.00 415175.65653 G.A. JOHNSON AND SON CHANGE ORDER #1 STRUCTURAL 59,262.00 89,596.00 415385 FIREMAN'S PARK 415385.65653 ELANAR CONSTRUCTION FIREMEN'S PARK RENOVATIONS 2,962.00 2,962.00 415414 LAKEFRONT-LAGOON AREA IMPROV 415414.62135 KETTELKAMP & KETTELKAMP CENTENNIAL PARK LAGOON 6,358.58 6,358.58 415602 LEVY HVAC REPLACEMENT 415602.62145 NESTBUILDERS, INC 2013 HVAC IMPROVEMENTS 4,428.91 4,428.91 415826 FIRE STATION #4 REHAB 415826.62135 MCGUIRE IGLESKI & ASSOCIATES PROVIDE ARCHITECTURAL SERVICES 410.00 415826.65510 O'HARA CONSTRUCTION PROVIDE INTERIOR RENOVATIONS 15,200.28 15,610.28 415854 ALLEY PAVING - CITY SHARE 415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 40.00 40.00 415857 STREET RESURFACING 415857.65515 INTERRA, INC. MATERIAL TESTING SERVICES 4,885.00 415857.65515 INTERRA, INC. MATERIAL TESTING SERVICES 6,928.25 415857.65515 INTERRA, INC. MATERIAL TESTING SERVICES 3,845.50 15,658.75 415871 TRAFFIC SIGNAL UPGRADES 415871.65515 STANLEY CONSULTANTS INC. SHERIDAN ROAD SIGNAL DESIGN 16,760.33 16,760.33 415885 BRIDGE REHAB PROGRAM 415885.65515 ALFRED BENESCH & COMPANY BRIDGE PHASE II ENGINEERING 29,351.47 415885.65515 ALFRED BENESCH & COMPANY BRIDGE PHASE II ENGINEERING 40,301.61 415885.65515 ALFRED BENESCH & COMPANY BRIDGE PHASE II ENGINEERING 2,897.50 415885.65515 CIORBA GROUP, INC. BI-ANNUAL BRIDGE INSPECTION 6,867.98 415885.65515 ALFRED BENESCH & COMPANY BRIDGE PHASE II ENGINEERING 10,365.58 89,784.14 415887 SHERIDAN ROAD REHAB PROJECT 415887.65515 IL DEPT OF TRANSPORTATION IDOT PORTION SHERIDAN PROJECT 70,980.20 70,980.20 416144 POLICE & FIRE ROOF REPLACEMENT 416144.62145 NESTBUILDERS, INC 2013 HVAC IMPROVEMENTS 4,428.91 4,428.91 316,608.10 00420 SPEC ASSESS CAP PROJECT FUND 6381 SPECIAL ASSESSMENT 1472 6381.56570 FERRER, SARA REFUND OVERPAY WARRENT 1472 65.41 16 * ADVANCED PAYMENTS 134 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 65.41 6383 SPECIALL ASSESSMENT 1476 6383.56570 TUCKER, HOMER REFUND WARRENT 1476 23.84 23.84 6391 SPECIAL ASSESSMENT 1478 6391.56570 JENSEN, MIYO OVERPAY WARRENT 1478 8.50 8.50 97.75 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.53445 PRATAP, JITESH REFUND-PARKING PERMIT #0016 76.00 7005.64540 NEXTEL *COMMUNICATION CHARGES JULY 209.91 7005.64540 NEXTEL *COMMUNICATION CHARGES JULY 217.04 7005.53445 FAN, YI REFUND-PARKING PERMIT #0041 76.00 7005.65095 OFFICE DEPOT OFFICE SUPPLIES-PARKING 127.68 7005.62431 GARDA CL GREAT LAKES, INC. MONTHLY INVOICE 1,334.03 7005.62431 GARDA CL GREAT LAKES, INC. ARMORED CAR SERVICES-JULY 2013 2,646.37 4,687.03 7015 PARKING LOTS & METERS 7015.62245 TOTAL PARKING SOLUTIONS, INC. PAY STATION/WEB OFFICE 780.00 7015.64005 COMED MONTHLY INVOICE 188.57 7015.64005 COMED MONTHLY INVOICE 202.41 7015.53510 COOK COUNTY COLLECTOR *PARKING TAX - JULY 2013 240.00 7015.62245 TOTAL PARKING SOLUTIONS, INC. PARTS/LABOR SERVICE CONTRACT 840.00 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY INVOICE-RENT 990.00 7015.65070 TOTAL PARKING SOLUTIONS, INC. RECEIPT PAPER/ PARKING TERMINATION 608.00 7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY RENT LOT 19 990.00 7015.62245 TOTAL PARKING SOLUTIONS, INC. 1 YR WEBOFICE MONITORIN-LOT 60 780.00 7015.65070 IPS GROUP, INC. MONTHLY INVOICE 386.90 7015.62245 TOTAL PARKING SOLUTIONS, INC. 1YR MAINTENANCE-LOT 60 1,360.00 7,365.88 7025 CHURCH STREET GARAGE 7025.64505 CALL ONE COMMUNICATION CHARGES 1,116.17 7025.53515 YU, JANEY ACCESS CARD REFUND 25.00 7025.53515 CHANG, SARAH ACCESS CARD REFUND 25.00 7025.64005 CONSTELLATION UTILITIES 2,586.41 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98 7025.53500 COOK COUNTY COLLECTOR *PARKING TAX - JULY 2013 2,811.25 7025.65050 DEPENDABLE FIRE EQUIPMENT INC. ANNUAL INSPECTION-CHURCH 151.25 7025.53515 PARRA, ALVARO ACCESS CARD REFUND 25.00 7025.53515 KANG, EUNJN ACCESS CARD REFUND 25.00 7025.53515 BOSTEOT, JOHN ACCESS CARD REFUND 25.00 7025.53515 GATHER LLC ACCESS CARD REFUND 25.00 7025.62509 REVCON TECHNOLOGIES, INC. CHURCH ST SELF PK MAINTENANCE 2,650.00 7025.53515 ALI, SANA ACCESS CARD REFUND 25.00 7025.53515 FOSSLER, ROSE ACCESS CARD REFUND 25.00 7025.53515 DONG, JASON ACCESS CARD REFUND 25.00 17 * ADVANCED PAYMENTS 135 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7025.53515 ROSENQUIST, JACLYN ACCESS CARD REFUND 25.00 7025.53515 TAYLOR, JOSHUA ACCESS CARD REFUND 25.00 7025.53515 LAFORTUNE, STEPHANE ACCESS CARD REFUND 25.00 7025.53515 ADAMS, CHELSEA ACCESS CARD REFUND 25.00 7025.53515 WORTHINGTON, JESSE II ACCESS CARD REFUND 25.00 7025.53515 SMITH, JANICE ACCESS CARD REFUND 25.00 7025.53515 KIM, DAE WOOK ACCESS CARD REFUND 25.00 7025.53515 LALLEY, MARK ACCESS CARD REFUND 25.00 7025.53515 KNORPS, MICHAEL ACCESS CARD REFUND 25.00 34,315.06 7036 SHERMAN GARAGE 7036.53515 KRIVACEK, JILLIAN ACCESS CARD REFUND 25.00 7036.53515 SULLIVAN, STEPHEN ACCESS CARD REFUND 25.00 7036.53515 KAVALAUSKAS, NICK ACCESS CARD REFUND 25.00 7036.53515 HOPP, JOHN ACCESS CARD REFUND 25.00 7036.53515 FROMAN, PHIL ACCESS CARD REFUND 25.00 7036.53515 HAPP, CHARLES ACCESS CARD REFUND 50.00 7036.53515 PERLMUTER, KAREN ACCESS CARD REFUND 25.00 7036.53515 XU, JIANPENG ACCESS CARD REFUND 25.00 7036.53515 ROSENBERG, JESSE ACCESS CARD REFUND 25.00 7036.53515 HULICK, LOGAN ACCESS CARD REFUND 25.00 7036.53515 MONTGOMERY, ARYELLE ACCESS CARD REFUND 25.00 7036.53515 JUHNKE, JOSEPH W. ACCESS CARD REFUND 25.00 7036.62509 REVCON TECHNOLOGIES, INC. SHERMAN PLAZA MAINTENANCE 7,510.00 7036.62660 INLAND AMERICAN RETAIL MANAGEMENT MAINTENANCE FOR COMMON AREA 7,016.41 7036.53515 BATSUKH, ODONGEREL ACCESS CARD REFUND 25.00 7036.53515 PERLMUTER, BOB & KAREN ACCESS CARD REFUND 25.00 7036.53515 THE UPS STORE ACCESS CARD REFUND 25.00 7036.53515 GOLDFARB, ERIC ACCESS CARD REFUND 25.00 7036.53515 ALTANTULKHUUR, JORSUREN ACCESS CARD REFUND 25.00 7036.53515 DUNKIN, ERIK ACCESS CARD REFUND 25.00 7036.53515 U.S. HOUSEOF REP. / REP. JAN ACCESS CARD REFUND 50.00 7036.65050 DEPENDABLE FIRE EQUIPMENT INC. ANNUAL INSPECTION-SHERMAN 1,821.85 7036.53500 COOK COUNTY COLLECTOR *PARKING TAX - JULY 2013 4,296.00 7036.64505 CALL ONE COMMUNICATION CHARGES 1,961.38 7036.53515 RAWAT, RAVI ACCESS CARD REFUND 25.00 7036.53515 FLAT TOP GRILL ACCESS CARD REFUND 25.00 7036.53515 SNYDER, SAMANTHA ACCESS CARD REFUND 25.00 7036.53515 SULLIVAN, SOPHIA ACCESS CARD REFUND 25.00 7036.53515 VAZQUEZ, EDUARDO ACCESS CARD REFUND 25.00 7036.53515 MOVRAD, MARIAM ACCESS CARD REFUND 25.00 7036.53515 SEMER, JULIAN ACCESS CARD REFUND 25.00 7036.53515 MURESAN, MONICA ACCESS CARD REFUND 25.00 7036.53515 GREENE, CATHERINE ACCESS CARD REFUND 25.00 7036.53515 ALLERTAN, ELLEN ACCESS CARD REFUND 25.00 7036.64005 CONSTELLATION UTILITIES 5,972.68 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83 7036.53515 KATO, MASASHI ACCESS CARD REFUND 25.00 7036.53515 SIAVELIS, MELISSA ACCESS CARD REFUND 50.00 18 * ADVANCED PAYMENTS 136 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7036.53515 LAKAVA, FAZAL ACCESS CARD REFUND 25.00 7036.53515 MULDER, DAVID ACCESS CARD REFUND 25.00 7036.53515 LYON, AMY ACCESS CARD REFUND 25.00 7036.53515 NEWTON, SEAN ACCESS CARD REFUND 25.00 7036.53515 BIGELOW, BRIAN ACCESS CARD REFUND 25.00 7036.53515 KOZLOWSKI, CARRIE ACCESS CARD REFUND 25.00 7036.53515 RAPOPORT, GALINA ACCESS CARD REFUND 25.00 7036.53515 DERMATOLOGY FOUNDATION ACCESS CARD REFUND 25.00 7036.53515 EILERS, STEVEN ACCESS CARD REFUND 25.00 7036.53515 GALPERTI, SIMONE ACCESS CARD REFUND 25.00 7036.53515 BALTHAZAR, MAXANDRE ACCESS CARD REFUND 25.00 7036.53515 SIR, ALEX ACCESS CARD REFUND 25.00 7036.53515 KHAN, LAURIN ACCESS CARD REFUND 25.00 7036.53515 GATTI, BILL ACCESS CARD REFUND 25.00 7036.53515 WHITING, TIM ACCESS CARD REFUND 25.00 7036.53515 SOMALA, SUBBA ACCESS CARD REFUND 25.00 7036.53515 OMOLE, BABAYEMI ACCESS CARD REFUND 25.00 7036.53515 PEREZ, ADRIANA ACCESS CARD REFUND 25.00 7036.53515 WALKER, TAMARA ACCESS CARD REFUND 25.00 7036.53515 MAYES, KEVIN ACCESS CARD REFUND 25.00 7036.53515 ROBBINS, BRITTANY ACCESS CARD REFUND 25.00 7036.53515 KALLAL, MELANIE ACCESS CARD REFUND 25.00 7036.53515 SUDMAN, ETHAN ACCESS CARD REFUND 25.00 7036.53515 RUFFINI, MARCO ACCESS CARD REFUND 25.00 7036.53515 ROSE, LORNA ACCESS CARD REFUND 25.00 7036.53515 FERGUSON, KATIE ACCESS CARD REFUND 25.00 7036.53515 VIJAYARAGHAVAN, SHRIRAM ACCESS CARD REFUND 25.00 7036.53515 WONG, JESSICA ACCESS CARD REFUND 25.00 7036.53515 HAHN, KEVIN ACCESS CARD REFUND 25.00 7036.53515 AKIMARU, DIMITRIOSYUTAKA ACCESS CARD REFUND 25.00 7036.53515 SADASIVAN, PRAVEEN ACCESS CARD REFUND 25.00 7036.53515 YAN, JING ACCESS CARD REFUND 25.00 7036.53515 MICHAEL, MICHAEL S. ACCESS CARD REFUND 25.00 7036.53515 ROY, NILOTPAL ACCESS CARD REFUND 25.00 7036.53515 ILCIN, ORHAN ACCESS CARD REFUND 25.00 7036.53515 FITZGERALD, RICHARD ACCESS CARD REFUND 25.00 86,141.15 7037 MAPLE GARAGE 7037.64505 CALL ONE COMMUNICATION CHARGES 1,407.75 7037.62425 ELEVATOR INSPECTION SERVICE ELEVATORS SAFETY TEST 1,000.00 7037.64005 CONSTELLATION UTILITIES 4,927.39 7037.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 48,468.67 7037.53515 CHADALAWADA, GITA ACCESS CARD REFUND 25.00 7037.53515 RODRIGUEZ, JUAN C. ACCESS CARD REFUND 25.00 7037.53515 WHITLOCK, ALISON ACCESS CARD REFUND 25.00 7037.53515 LING, TIM ACCESS CARD REFUND 25.00 7037.53515 GALVIN, RACHEL ACCESS CARD REFUND 25.00 7037.53515 AMORIM, RAQUEL ACCESS CARD REFUND 25.00 7037.53515 NARAYAW, KARTHIK ACCESS CARD REFUND 25.00 19 * ADVANCED PAYMENTS 137 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7037.53515 LUKOWSKI, MARTIN ACCESS CARD REFUND 25.00 7037.53515 SALK, ALLISON ACCESS CARD REFUND 25.00 7037.53515 BOOTH, CHRISTOPHER ACCESS CARD REFUND 25.00 7037.53515 MCNEILLY, MATTHEW ACCESS CARD REFUND 25.00 7037.53515 HUPP, KELLY ACCESS CARD REFUND 25.00 7037.53515 SKLAR, JOSH ACCESS CARD REFUND 25.00 7037.53515 MUSLU, KUTAY ACCESS CARD REFUND 25.00 7037.53515 FUSIK, JULIA ACCESS CARD REFUND 25.00 7037.53515 GREN, HELENA ACCESS CARD REFUND 25.00 7037.53515 BERNARD, DAVID ACCESS CARD REFUND 25.00 7037.53515 CAPPELLO, CHRIS ACCESS CARD REFUND 25.00 7037.53515 DUNCAN, ELENA ACCESS CARD REFUND 25.00 7037.53515 MEYER, DAVID ACCESS CARD REFUND 25.00 7037.53515 WEISS, HOWARD ACCESS CARD REFUND 25.00 7037.53515 ZHANG, CHUNLING ACCESS CARD REFUND 25.00 7037.53515 GALVIN, RACHEL ACCESS CARD REFUND 25.00 7037.53515 GARCIA, JOSE N. ACCESS CARD REFUND 25.00 7037.53515 PERKERWICZ, LUKE ACCESS CARD REFUND 25.00 7037.53515 KOLKMEIER, HANNAH ACCESS CARD REFUND 25.00 7037.62509 REVCON TECHNOLOGIES, INC. MAPLE ST GARAGE MAINTENANCE 5,036.00 7037.64015 NICOR 0632 MONTHLY INVOICE 83.27 7037.65050 DEPENDABLE FIRE EQUIPMENT INC. ANNUAL INSPECITON-MAPLE 334.05 7037.53500 COOK COUNTY COLLECTOR *PARKING TAX - JULY 2013 2,837.00 7037.53510 COOK COUNTY COLLECTOR *PARKING TAX - JULY 2013 440.00 65,184.13 700509 CHURCH STREET GARAGE REPAIRS 700509.65515 BEHLES & BEHLES 2012 PARKING GARAGE ROOF 2,500.00 2,500.00 700514 PARKING LOT 4 IMPR 700514.65515 CHICAGOLAND PAVING CONTRACTORS CENTRAL PARKING LOT PROJECT 80,207.78 80,207.78 280,401.03 00510 WATER FUND 510 WATER FUND 510.10220 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSMENT 274.08 510.22700 MRR IV 631 BRUMMEL LLC REFUND WATER 001120020-03 412.88 510.22700 DOUG & MICHELE LEFEVER REFUND-WATER 06632200-02 327.94 510.22700 DYLAN CLAYTON & SALLY STEPATH REFUND-WATER 01191980-02 295.94 510.22700 BIHELA SALOMON C/O COLDWELL BANK REFUND-WATER 02271600-09 29.65 510.22700 O'MARA REFUND-WATER 03320530-00 188.16 510.22700 BREIT, N. SNEDDON REFUND-WATER 03321100-00 78.60 510.22700 BOLSEN, WILLIAM D. JR. REFUND-WATER 04453000-00 8.75 510.22700 AARTI MALIK & CHIRAG SHAH REFUND-WATER 04470451-01 52.97 510.22700 ALPHA PHI INTERNATIONAL FRATERNITY REFUND-WATER 05522910-01 222.12 510.22700 J. FELGELSON & N. BLITT REFUND-WATER 05532540-02 58.91 510.22700 STEPHENS, NICOLE REFUND-WATER 02271980-01 86.46 510.22700 RDG FUND - 1 REFUND-WATER # 1140160-01 80.84 510.22700 FLEETWOOD, ROBERT REFUND-WATER # 1130220-01 84.49 20 * ADVANCED PAYMENTS 138 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 510.22700 CAGAN MANAGEMENT GROUP REFUND-WATER # 1100660-01 2,303.98 510.22700 ROBERTS, JUSTINE & CHRISTINE REFUND-WATER # 1121160-02 22.76 510.22700 UNITED STORAGE REFUND WATER # 1140725-00 54.39 510.22700 ANTONIO HERNANDEZ & MARIA MORA REFUND WATER # 1151171-01 110.57 510.22700 WALTER TALLEY LAND MANAGEMENT REFUND WATER # 2230713-00 55.84 510.22700 RILEY, JONATHAN REFUND WATER # 2252910-06 96.73 510.22700 WALTER TALLEY LAND MANAGEMENT REFUND WATER # 2230740-06 18.17 510.22700 ROBERTSON, DAVID & SHAY REFUND WATER # 2290120-01 239.20 510.22700 NEWNUN, RANDON REFUND WATER # 3321130-01 96.73 510.22700 COONEY, MICHELLE (HART) REFUND WATER # 3392900-05 152.57 510.22700 PIERIN, SHENIA REFUND WATER # 3390400-01 55.84 510.22700 PERLIA, CHARLES REFUND WATER # 4421050-00 67.66 510.22700 SUNSET ORANGE PROPERTIES LLC REFUND WATER # 4411840-02 87.64 510.22700 TORVIK, BART REFUND WATER # 4444772-02 111.71 510.22700 REINKE, MARTIN REFUND WATER # 4430940-02 56.00 510.22700 O'CONNOR, JAMES S. REFUND WATER # 4460220-00 33.89 510.22700 HILL, JOHN REFUND WATER # 4461644-03 32.78 510.22700 MOLDOVEANU, PETRICA REFUND WATER # 4481810-02 117.26 510.22700 TORAN, JANICE REFUND WATER # 5510791-00 90.84 510.22700 VORONINA, ROSA & GALINA REFUND WATER # 4490150-03 55.84 510.22700 RAFILSON, KIM & FRED REFUND WATER # 5511810-01 43.12 510.22700 MACLEAN, JOHN REFUND WATER # 6671590-00 55.84 510.22700 STEFFEN, JUSTIN REFUND WATER # 6640740-03 67.68 510.22700 AUQUAMARINE PROPERTIES LLC REFUND WATER # 4485450-00 66.98 510.22700 WAXMAN, SANDRA REFUND WATER # 5530440-02 84.29 510.22700 FICKES, MICHAEL REFUND WATER # 6680750-03 163.95 510.22700 BRIN NSP LLC REFUND WATER # 5580860-03 55.84 510.22700 BRIN NSP LLC REFUND-WATER # 5582593-04 55.84 510.22700 BRIN NSP LLC REFUND WATER # 5582910-02 55.84 510.22700 MCMILLAN, DOLAN REFUND WATER # 1171300-01 27.58 6,739.15 7100 WATER GENERAL SUPPORT 7100.56140 ILLINOIS DEPT OF REVENUE SALES TAX - JULY 2013 411.00 7100.65105 EVANSTON BLUE PRINT CO., INC. BLUEPRINTS 8.00 7100.62315 FEDERAL EXPRESS CORP. SHIPPING CHARGES 105.69 7100.53575 FEDERAL EXPRESS CORP. SHIPPING CHARGES 42.76 7100.53575 FEDERAL EXPRESS CORP. SHIPPING CHARGES 97.67 7100.53575 FEDERAL EXPRESS CORP. SHIPPING CHARGES 103.61 7100.62295 LOOKIS, KEVIN G RISK MANAGEMENT WORKSHOP 41.45 7100.62210 ON TRACK FULFILLMENT INC. USPS POSTAGE 75.00 7100.62295 REHG, KRISTIN WATER CONSERVATION TRAINING 12.77 7100.62295 CITY OF EVANSTON - PETTY CASH *PETTY CASH REIMBURSMENT 273.21 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 58.45 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 119.99 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 125.23 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 252.92 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 59.98 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 109.98 7100.64540 NEXTEL *COMMUNICATION CHARGES JULY 209.56 21 * ADVANCED PAYMENTS 139 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2,107.27 7105 PUMPING 7105.64005 CONSTELLATION UTILITIES 60,736.29 7105.64005 COMED UTILITIES 16.05 7105.64540 NEXTEL *COMMUNICATION CHARGES JULY 298.76 7105.64005 COMED UTILITIES 41.42 7105.64505 CALL ONE COMMUNICATION CHARGES 202.26 7105.64015 NICOR 0632 UTILITIES 932.86 7105.64015 NICOR 0632 UTILITIES 27.36 62,255.00 7110 FILTRATION 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,805.77 7110.65040 LAPORT INC JANITORIAL SUPPLIES - FILTER 42.48 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 1,080.00 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,834.09 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,790.52 7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 12,068.21 7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 11,933.46 7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 2,920.00 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,818.84 7110.64540 NEXTEL *COMMUNICATION CHARGES JULY 162.78 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,773.09 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 50.00 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,790.52 7110.65040 LAPORT INC JANITORIAL SUPPLIES - FILTER 383.44 7110.65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 4,797.06 62,250.26 7115 DISTRIBUTION 7115.65055 HD SUPPLY WATERWORKS FIRE HYDRANTS 13,894.00 7115.65055 HD SUPPLY WATERWORKS FIRE HYDRANTS 9,920.00 7115.65055 G & M TRUCKING, INC. 2013 GRANULAR MATERIALS 1,229.11 7115.65055 G & M TRUCKING, INC. 2013 GRANULAR MATERIALS 4,742.57 7115.65055 NORTH SHORE TOWING TOW & HOOK 40.00 7115.65055 MID AMERICAN WATER OF WAUCONDA VALVE BOX LIDS 290.00 7115.64540 NEXTEL *COMMUNICATION CHARGES JULY 463.40 7115.65055 MID AMERICAN WATER OF WAUCONDA 18" VALVE BOX EXTENSION #59 249.10 7115.65055 MID AMERICAN WATER OF WAUCONDA 14" VALVE BOX EXTENSION #58 204.75 7115.65055 MID AMERICAN WATER OF WAUCONDA VALVE BOX BOTTOM SECTION 324.15 7115.65055 MID AMERICAN WATER OF WAUCONDA VALVE BOX TOP SECTION 1,351.40 7115.65055 MID AMERICAN WATER OF WAUCONDA 9" SCREW-IN EXTENSION #69 832.60 33,541.08 7120 WATER METER MAINTENANCE 7120.64540 VERIZON WIRELESS (25505) COMMUNICATION CHARGES 192.15 7120.64540 NEXTEL *COMMUNICATION CHARGES JULY 89.40 7120.64540 VERIZON WIRELESS (25505) COMMUNICATION CHARGES 191.72 473.27 7125 OTHER OPERATIONS 7125.62315 ON TRACK FULFILLMENT INC. USPS POSTAGE 29.70 22 * ADVANCED PAYMENTS 140 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7125.62180 CDM SMITH, INC. WHOLESALE ENG SUPPORT SVCS 29,177.53 7125.62180 MWH AMERICAS, INC. WATER DISTRIBUTION MODELING 1,423.85 7125.62460 THIRD MILLENNIUM PRINT & MAIL OF WATER BILL 1,100.84 31,731.92 7130 WATER CAPITAL OUTLAY 7130.65702 GRAINGER, INC., W.W. MANITOWOC ICE MACHINE UD-0240A 2,105.67 7130.65702 FLUID CONSERVATION SYSTEMS LEAK DETECTION EQUIPMENT 53,060.00 55,165.67 254,263.62 00513 WATER-DEPR, IMPROV & EXTENSION 733067 SECURITY IMPROVEMENTS - WATER 733067.65515 G.A. JOHNSON AND SON SECURITY DOOR REPLACEMENT 38,577.30 38,577.30 733078 SCADA SYSTEM IMPROVEMENTS 733078.62145 CDM SMITH, INC. EVANSTON WATER UTILITY 13,219.13 13,219.13 733086 2008 WATER MAIN INSTALLATION 733086.65515 A LAMP CONCRETE CONTRACTORS CIP II WATER MAIN & STREET 153,576.00 153,576.00 733101 NEW AMR REPLACEMENT PROGRAM 733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 30,243.60 733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 8,400.00 38,643.60 733108 ROOF-WATER TREATMENT FACILITY 733108.65515 L. MARSHALL ROOFING AND SHEET 2012 ROOF REPLACEMENT 12,242.62 733108.62140 KIPNIS ARCHITECTURE & PLANNING ARCHITECTURAL SERVICES 2,316.25 14,558.87 733122 CHLORINATION EQUIP REPLACEMENT 733122.62140 GREELEY AND HANSEN CHLORINE FEED SYSTEM ENGR SVCS 19,000.00 19,000.00 277,574.90 00515 SEWER FUND 515 SEWER FUND 515.22700 AUQUAMARINE PROPERTIES LLC REFUND WATER 04485450-00 2.36 515.22700 BOLSEN, WILLIAM D. JR. REFUND-WATER 04453000-00 19.70 515.22700 MCMILLAN, DOLAN REFUND WATER 01171300-01 86.76 515.22700 STEPHENS, NICOLE REFUND-WATER 02271980-01 66.98 175.80 7400 SEWER MAINTENANCE 7400.62461 C.T.R. SYSTEMS CH #1 ADDTL SEWER PIPE REHAB 17,823.00 7400.64540 NEXTEL *COMMUNICATION CHARGES JULY 245.90 7400.65055 G & M TRUCKING, INC. SPLIT ACCOUNTS FOR GRANULAR 3,735.61 7400.62460 THIRD MILLENNIUM REGULAR, PAST DUE & SHUT OFF 1,055.04 7400.62461 C.T.R. SYSTEMS 2013 CIPP SPOT LINE SEWER 7,122.00 7400.62415 KLF TRUCKING DEBRIS HAULING 3,025.00 7400.62415 KLF TRUCKING DEBRIS HAULING 2,475.00 23 * ADVANCED PAYMENTS 141 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 35,481.55 7420 SEWER IMPROVEMENTS 7420.62461 SAK CONSTRUCTION, LLC 2013 CIPP SEWER REHAB CONTRACT 259,649.55 259,649.55 295,306.90 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.56155 ILLINOIS DEPT OF REVENUE SALES TAX- JULY 2013 273.00 7685.62415 GROOT RECYCLING & WASTE SERVICE FY2013 RESIDENT REFUSE COLLECTION 135,467.00 7685.62405 WELLS FARGO BANK- SWANCC FY2013 OPERATIONS & MGMT SWACC 73,568.46 7685.68310 WELLS FARGO BANK- SWANCC FY2013 CAPITAL COST SWANCC 3,627.92 212,936.38 7690 RESIDENTIAL RECYCLING COL 7690.64015 NICOR 0632 UTILITIES 122.36 7690.64005 COMED UTILITIES 131.16 253.52 7695 YARD WASTE COLLECTION 7695.62415 GROOT RECYCLING & WASTE SERVICE FY 2013 YARD WASTE COLLECTION 69,204.00 69,204.00 282,393.90 00600 FLEET SERVICES 7705 GENERAL SUPPORT 7705.65095 OFFICE DEPOT OFFICE SUPPLIES 145.99 7705.65095 OFFICE DEPOT OFFICE SUPPLIES 287.66 7705.65095 OFFICE DEPOT OFFICE SUPPLIES FLEET SERVICES 203.99 7705.64505 CALL ONE COMMUNICATION CHARGES 454.28 7705.65095 OFFICE DEPOT OFFICE SUPPLIES 53.05 1,144.97 7710 MAJOR MAINTENANCE 7710.65060 STANDARD EQUIPMENT COMPANY ROD REPLACEMENT # 661 762.83 7710.65060 STANDARD EQUIPMENT COMPANY GTLS MAINFRAME 325.86 7710.65060 STANDARD EQUIPMENT COMPANY THREADED ROD 109.92 7710.65060 STANDARD EQUIPMENT COMPANY IDLER SHAFT 320.17 7710.65060 STANDARD EQUIPMENT COMPANY PIN 20.80 7710.65060 STANDARD EQUIPMENT COMPANY BALL SOCKET 119.60 7710.65060 STANDARD EQUIPMENT COMPANY TIE ROD BRACKET 441.27 7710.65060 STANDARD EQUIPMENT COMPANY BALL SOCKET 239.20 7710.65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER PARTS 2,023.82 7710.65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER PARTS 1,663.76 7710.65060 STANDARD EQUIPMENT COMPANY HOOK SPRING UPGRADE 126.25 7710.65060 STANDARD EQUIPMENT COMPANY SHOCK ABSORBER 242.30 7710.65060 STANDARD EQUIPMENT COMPANY RETURNED PARTS 239.20- 7710.65060 STANDARD EQUIPMENT COMPANY BLOWER MOTOR 293.85 7710.65060 STANDARD EQUIPMENT COMPANY EXHAUST 70.80 7710.65060 STANDARD EQUIPMENT COMPANY CAR LIFT HOOK SHAFT SPRING 30.66 7710.65060 STANDARD EQUIPMENT COMPANY RETURNED PARTS 396.24- 7710.65060 STANDARD EQUIPMENT COMPANY HOOK SPRING UPGRADE 70.45- 24 * ADVANCED PAYMENTS 142 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 STANDARD EQUIPMENT COMPANY CARTRIDGE 302.47 7710.65060 STANDARD EQUIPMENT COMPANY WHEEL ASSEMBLY KIT 811.90 7710.65060 LKQ GREAT LAKES DBA LKQ STAR RADIO # 504 50.00 7710.62240 METRO TANK AND PUMP COMPANY FUEL DISPENSER REPAIR 1,734.83 7710.62240 METRO TANK AND PUMP COMPANY FUEL DISPENSER FITTINGS 172.31 7710.65060 MIDAS AUTO SERVICE EXPERTS EXHAUST SYSTEM 160.00 7710.62295 MUNICIPAL FLEET MGRS ASSCOCIATION MEETING REGISTRATION 25.00 7710.65060 NEVARR INC COMPRESSOR REPAIR # 343 249.96 7710.65060 NORTH SHORE TOWING TOW & HOOK 525.00 7710.65060 NORTH SHORE TOWING TOW & HOOK # 19 85.00 7710.65060 NORTH SHORE TOWING TOW & HOOK # 48 130.00 7710.65060 NORTH SHORE TOWING TIRE CHANGE # 43 50.00 7710.65060 NORTH SHORE TOWING TIRE CHANGE # 43 50.00 7710.65060 NORTH SHORE TOWING TIRE CHANGE # 22 50.00 7710.65060 NORTH SHORE TOWING TOW & HOOK # 44 130.00 7710.65060 NORTH SHORE TOWING TOW & HOOK # 44 130.00 7710.65060 NORTH SHORE TOWING TOW & HOOK # 48 130.00 7710.65060 NORTH SHORE TOWING TOW & HOOK # 629 525.00 7710.65060 NORTH SUBURBAN AUTO SUPPLY TRAILER PLUGS 10.26 7710.65060 ORLANDO AUTO TOP WINSHIELD INSTALL # 659 350.00 7710.65060 ORLANDO AUTO TOP UPHOLSTER BENCH SEAT CUSHION 365.00 7710.65060 REGIONAL TRUCK EQUIPMENT CO BOOM REPAIR # 914 1,644.77 7710.65060 REGIONAL TRUCK EQUIPMENT CO TOOL BOX # 814 534.00 7710.65060 REGIONAL TRUCK EQUIPMENT CO LED LIGHTS 69.20 7710.65060 RG SMITH EQUIPMENT COMPANY ELECTRONIC SOLENOID 339.26 7710.65060 RG SMITH EQUIPMENT COMPANY CYLINDER REPAIR # 580 1,633.75 7710.65060 SEWER EQUIPMENT CO. OF AMERICA CABLE THROTTLE # 945 240.26 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHOP BODY REPAIRS # 50 4,634.01 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 140.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 291.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 160.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 279.50 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 152.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 156.00 7710.65050 ADVANCED PROCLEAN, INC. MOBILE POWER WASHING SERVICE 898.50 7710.65050 ADVANCED PROCLEAN, INC. MOBILE POWER WASHING SERVICE 870.00 7710.65060 CARQUEST EVANSTON FORGED LUNETTE EYE 46.11 7710.65060 CARQUEST EVANSTON FLOOR MATS - #4 26.39 7710.65060 CARQUEST EVANSTON BRAKE PADS #432 106.25 7710.65060 CARQUEST EVANSTON 6-32 TAP 7.02 7710.65060 CARQUEST EVANSTON 6-32 TAP 7.02 7710.65060 CARQUEST EVANSTON OIL COOLER LINE 30.74 7710.65060 CARQUEST EVANSTON OIL COOLER LINE 83.30 7710.65060 CARQUEST EVANSTON MOTOR OIL 44.04 7710.65060 CARQUEST EVANSTON FRONT BRAKES #264 294.66 7710.65060 CARQUEST EVANSTON ELECTRICAL CONNECTOR 23.94 7710.65060 CARQUEST EVANSTON FUEL FILTER 117.98 7710.65060 CARQUEST EVANSTON TRANS FILTER KIT 15.60 7710.65060 CARQUEST EVANSTON SUSPENSION REPAIR # 43 693.08 7710.65060 CARQUEST EVANSTON SEAL # 60 10.91 25 * ADVANCED PAYMENTS 143 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON FUEL FILTER # 262 5.21 7710.65060 CARQUEST EVANSTON PLUGS & WIRES # 264 109.18 7710.65060 CARQUEST EVANSTON ELECTRICAL CONNECTOR 31.96 7710.65060 CARQUEST EVANSTON MAXLIFE DEX/MER 30.75 7710.65060 CARQUEST EVANSTON TRANS FILTER KIT 15.60 7710.65060 CARQUEST EVANSTON TRANS FILTER KIT 31.20 7710.65060 CARQUEST EVANSTON AIR FILTER 13.88 7710.65060 CARQUEST EVANSTON HEADLIGHT BULBS 61.53 7710.65060 CARQUEST EVANSTON GRAY PRIMER 23.64 7710.65060 CARQUEST EVANSTON SWAY BAR FRAME 21.82 7710.65060 FULL THROTTLE MARINE, INC. WATERCRAFT MAINT. & REPAIR 872.06 7710.65060 HAVEY COMMUNICATIONS INC. MICROPHONES 125.90 7710.65060 HAVEY COMMUNICATIONS INC. REMOVAL # 4 915.00 7710.65060 STANDARD EQUIPMENT COMPANY SHAFT 93.78 7710.65060 STANDARD EQUIPMENT COMPANY OUTSIDE REPAIR # 954 275.46 7710.65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER REPAIR # 667 2,650.00 7710.65060 COUNTRY GAS CO. GAS 29.95 7710.65060 CUMBERLAND SERVICENTER HEADLIGHT SWITCH 101.22 7710.65060 CUMBERLAND SERVICENTER RETURNED PARTS 140.40- 7710.65060 CUMBERLAND SERVICENTER WIPER/WASHER SWITCH 276.66 7710.65060 CUMBERLAND SERVICENTER GLASS WINDOW 216.00 7710.65060 CUMBERLAND SERVICENTER LOW AIR SWITCH 107.60 7710.65060 DOUGLAS TRUCK PARTS LIGHTING ASSEMBLY 87.80 7710.65060 DOUGLAS TRUCK PARTS REFLECTOR ASSEMBLY 100.67 7710.65060 DOUGLAS TRUCK PARTS MUD FLAP 83.75 7710.65060 DOUGLAS TRUCK PARTS ULTRA SONIC DETECTOR 400.00 7710.65060 DUECO, INC. BOOM TIP HOSE # 577 196.31 7710.65060 DUXLER TIRE & CAR CENTER FRONT STABILIZER LINK # 342 270.98 7710.65060 DUXLER TIRE & CAR CENTER WHEEL BALANCE # 509 133.60 7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT # 264 69.00 7710.65060 DUXLER TIRE & CAR CENTER TIRE BALANCE # 76 48.00 7710.65060 EQUIPMENT DEPOT CASE 143.17 7710.65060 EQUIPMENT DEPOT CASE 136.34 7710.65060 EQUIPMENT DEPOT LIFT TRUCK & TANDEM LUBE 96.07 7710.65060 EQUIPMENT DEPOT CASE # 746 131.77 7710.65060 EQUIPMENT DEPOT OUTSIDE REPAIR # 746 749.14 7710.65060 EVANSTON AUTO GLASS REPLACE LEFT WINDOW # 932 95.00 7710.65060 EVANSTON AUTO GLASS MIRRORS # 759 69.00 7710.65060 EVANSTON AUTO GLASS INSTALL WINDOW # 714 95.00 7710.65060 EVANSTON AUTO GLASS MIRRORS # 915 35.00 7710.65060 EVANSTON CAR WASH & DETAIL 20 CAR WASHES 160.00 7710.65060 FASTENAL COMPANY BOLTS 9.45 7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK ASSEMBLY # 581 2,048.98 7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK STRAP # 589 50.45 7710.65060 FREEWAY FORD TRUCK SALES FUEL TANK # 581 1,980.99 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC RETURN FAN CLITCH CORE 400.00- 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC VALVE CHECK WINSHIELD WASH 51.03 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC BEZEL HEADLIGHT 48.23 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DIAPHRAM AIR HORN 98.83 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC THERMOSTAT 50.44 26 * ADVANCED PAYMENTS 144 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 DOUGLAS TRUCK PARTS PLUG ADAPTER 59.88 7710.65060 DUECO, INC. OUTSIDE REPAIR # 575 546.74 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH ROCK 58.27 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LINEAR REFLECTOR ASSEMBLY 125.31 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC LIGHTING PARTS 160.80 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC DOMED PIERCE LOGO 34.22 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC BLEEDER VALVE 108.05 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC BRAKE CHAMBER # 322 870.87 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC BULBS 128.26 7710.65060 GOLF MILL FORD RETURNED PARTS 6.60- 7710.65060 GOLF MILL FORD RETURNED PARTS 75.00- 7710.65060 GOLF MILL FORD RETURNED PARTS 6.60- 7710.65060 GOLF MILL FORD RETURNED PARTS 6.60- 7710.65060 GROVER WELDING COMPANY BUCKET REPAIR # 681 1,210.00 7710.65060 GROVER WELDING COMPANY WELD REPAIR 842.38 7710.65060 GROVER WELDING COMPANY WELD REPAIR # 29 731.80 7710.65060 GROVER WELDING COMPANY PLOW REPAIR # 532 628.29 7710.65060 GROVER WELDING COMPANY WELD REPAIR # 613 1,160.40 7710.65060 GROVER WELDING COMPANY WELD REPAIR # 328 75.00 7710.65060 GROVER WELDING COMPANY WELD REPAIR # 954 814.75 7710.65060 GROVER WELDING COMPANY WELD REPAIR # 530 502.50 7710.65060 HASTINGS AIR-ENERGY CONTROL EXHAUST STOCK ADAPTER # 315 815.83 7710.65060 HIGH PSI LTD. HYDRAULIC FITTINGS 604.70 7710.65060 HIGH PSI LTD. HYDRAULIC FITTINGS 523.50 7710.65060 INLAND POWER GROUP SENSOR PLUG 31.80 7710.65060 JENNINGS CHEVROLET DOOR MOLDING # 4 608.40 7710.65060 JENNINGS CHEVROLET AXEL SEALS # 60 104.81 7710.65060 JENNINGS CHEVROLET SWITCH #264 56.55 7710.65060 JENNINGS CHEVROLET SHIFTER CABLE 69.21 7710.65060 LEACH ENTERPRISES, INC. HUBCAP PLUG GREEN 15.12 7710.65060 AETNA TRUCK PARTS, INC. FILTERS 53.80 7710.65060 AETNA TRUCK PARTS, INC. FUEL CAP 35.64 7710.65060 AETNA TRUCK PARTS, INC. AIR FILTERS 13.93 7710.65060 AETNA TRUCK PARTS, INC. EXHAUST PARTS 92.95 7710.65060 AETNA TRUCK PARTS, INC. LIGHTING 128.16 7710.65060 AETNA TRUCK PARTS, INC. LED SUPER MOD 51.53 7710.65060 ALLTECH AUTO INC. OUTSIDE REPAIR # 4 269.20 7710.65060 ALLTECH AUTO INC. BODY REPAIR # 63 302.40 7710.65060 BILL'S AUTO & TRUCK REPAIR HANDLE WINDOW # 505 158.71 7710.65060 BILL'S AUTO & TRUCK REPAIR REPAIR # 451 648.62 7710.65060 BUCK BROTHERS, INC. WINDOW LATCH # 553 111.40 7710.65060 CARQUEST EVANSTON RETURNED INTAKE MANIFOLD 241.99- 7710.65060 CARQUEST EVANSTON RETURNED BRAKE PAD CERAMIC 142.07- 7710.65060 CARQUEST EVANSTON RETURNED FILTER 32.47- 7710.65060 CARQUEST EVANSTON RETURNED FILTER 15.60- 7710.65060 CHICAGO HARLEY-DAVIDSON VOLTAGE REPAIR # 9 150.00 7710.65060 CHICAGO HARLEY-DAVIDSON NEW TIRE & BATTERY # 9 757.48 7710.65060 CHICAGO HARLEY-DAVIDSON WIRE REPAIR #10 90.00 7710.65060 CHICAGO INTERNATIONAL TRUCKS OUTSIDE REPAIR # 954 1,618.59 7710.65060 CHICAGO INTERNATIONAL TRUCKS OUTSIDE REPAIR # 315 273.82 27 * ADVANCED PAYMENTS 145 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE JOB # 737 1,327.58 7710.65060 CHICAGO INTERNATIONAL TRUCKS, BRAKE JOB # 737 612.06 7710.65060 CHICAGO INTERNATIONAL TRUCKS, WIRE HARNESS # 623 71.24 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL CAP # 88 67.01 7710.65060 CHICAGO INTERNATIONAL TRUCKS, LOCKING FUEL CAP 67.01 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CONTAINER 56.98 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FILTERS # 577 238.73 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL CAP # 88 137.02 7710.65060 CHICAGO PARTS & SOUND, LLC FILTERS 157.26 7710.65060 CHICAGO PARTS & SOUND, LLC IGNITION COIL 137.49 7710.65060 CHICAGO PARTS & SOUND, LLC WIPER 147.87 7710.65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR CORE 75.00- 7710.65060 CHICAGO PARTS & SOUND, LLC FILTERS & BRAKES 388.26 7710.65060 CHICAGO PARTS & SOUND, LLC ROTOR 120.96 7710.65060 CHICAGO PARTS & SOUND, LLC WIPER 147.87 7710.65060 CHICAGO PARTS & SOUND, LLC OIL FILTER 38.86 7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 174.64 7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 254.32 7710.65060 CHICAGO PARTS & SOUND, LLC RETURNED WIPER 35.00- 7710.65060 CHICAGO PARTS & SOUND, LLC TPMS SENSOR 430.47 7710.65060 CHICAGO PARTS & SOUND, LLC OIL FILTER 287.66 7710.65060 CHICAGO PARTS & SOUND, LLC RETURNED WIPER 35.00- 7710.65095 OFFICE DEPOT OFFICE SUPPLIES 58.47 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HORN # 737 61.09 7710.65060 CHICAGO INTERNATIONAL TRUCKS, FUEL LINES # 629 40.60 7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 151.30 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 146.04 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 146.04 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 123.09 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 117.74 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 182.53 7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 71.98 7710.65035 COUNTRY GAS CO. GAS 29.95 7710.65060 HAVEY COMMUNICATIONS INC. MICROPHONES 46.20 7710.65060 HAVEY COMMUNICATIONS INC. CAR EQUIP. REMOVAL # 97 890.00 7710.65060 HAVEY COMMUNICATIONS INC. AUX POWER RECEPTACLE 53.90 7710.65060 HAVEY COMMUNICATIONS INC. CAR SET-UP # 4 1,029.00 7710.65060 HAVEY COMMUNICATIONS INC. CARGO CABINET # 307 2,635.00 7710.65060 HAVEY COMMUNICATIONS INC. EMERGENCY LIGHTING & SIRENS 9,935.20 7710.65060 HAVEY COMMUNICATIONS INC. UNITROL SIREN 180.90 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 23,393.33 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 26,485.64 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 749.24 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 225.22 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 657.28 28 * ADVANCED PAYMENTS 146 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 48.00 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 943.89 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 4,514.52 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 431.52 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 3,219.20 7710.65060 WIRFS INDUSTRIES INC. ANNUAL INSPECTIONS & REPAIRS 4,695.75 7710.65060 CARQUEST EVANSTON CLASS 3 BALL MOUNT # 4 57.11 7710.65060 CARQUEST EVANSTON CARQUEST BUCKET 12.12 7710.65060 CARQUEST EVANSTON REMAN STARTER # 529 262.19 7710.65060 CARQUEST EVANSTON AUTO PARTS, SEDANS, P/U TRUCK 26.66 7710.65060 CARQUEST EVANSTON FUSE 1.70 7710.65060 CARQUEST EVANSTON TRAILER BALL # 4 10.99 7710.65060 GOLF MILL FORD DOOR SWITCH BEZEL # 37 67.49 7710.65060 GOLF MILL FORD PARKING BREAK SHOES # 37 126.43 7710.65060 GOLF MILL FORD OUTSIDE REPAIR # 502 54.64 7710.65060 GOLF MILL FORD OUTSIDE REPAIR # 21 39.95 7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 23,408.62 7710.65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASE FOR 2013 903.88 7710.65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 58.00 7710.65060 CARQUEST EVANSTON FIRE TRUCK BULBS 9.70 7710.65060 GOLF MILL FORD OIL FILTER HOUSING # 37 248.27 7710.65060 GOLF MILL FORD PARKING BRAKE HARDWARE # 37 16.38 7710.65060 TRIANGLE SERVICE, INC. RADIATOR REPAIR # 714 995.00 7710.65060 VERMEER MIDWEST RETURNED PARTS 18.29- 7710.65060 VERMEER MIDWEST TENSIONER # 564 288.76 7710.65060 VERMEER MIDWEST BOLTS 41.80 7710.65060 VERMEER MIDWEST DOOR LATCH # 562R 55.50 7710.65060 VERMEER MIDWEST DRUM BELT # 564 190.17 7710.65035 WARREN'S SHELL SERVICE FUEL SALES 353.18 7710.65060 WEST SIDE TRACTOR J.D. PAINT CANS 82.59 7710.65060 WEST SIDE TRACTOR KEEPER 192.57 7710.65060 WEST SIDE TRACTOR WINDSHIELD # 659 369.52 7710.65060 WHOLESALE DIRECT INC BLADE FUSE KIT 250.40 7710.65060 WHOLESALE DIRECT INC STROBE LIGHT 243.00 7710.65060 STANDARD EQUIPMENT COMPANY BEARING CONE 299.68 7710.65060 STANDARD EQUIPMENT COMPANY DEBRIS HOSE 679.59 7710.65060 WHOLESALE DIRECT INC STROBE LIGHT 908.23 7710.65060 WHOLESALE DIRECT INC RETURNED PARTS 187.00- 7710.65085 A - 1 EQUIPMENT SHOP EQUIPMENT REPAIR 419.12 7710.65060 A & A TRANSMISSION CORP. OUTSIDE REPAIR # 2007 1,154.50 7710.65060 A & A TRANSMISSION CORP. OUTSIDE REPAIR # 2002 315.00 7710.65060 A & A TRANSMISSION CORP. OUTSIDE REPAIR # 2006 433.00 7710.65060 A & A TRANSMISSION CORP. OUTSIDE REPAIR # 87 285.00 7710.65060 A & A TRANSMISSION CORP. OUTSIDE REPAIR # 529 1,664.15 7710.65060 AETNA TRUCK PARTS, INC. OIL & AIR FILTER 79.53 7710.65060 AETNA TRUCK PARTS, INC. RETURNED PARTS 320.84- 7710.65060 AETNA TRUCK PARTS, INC. DRAIN 125.00 174,661.94 175,806.91 29 * ADVANCED PAYMENTS 147 of 588 R5504003B CITY OF EVANSTON, IL BILLS LIST PERIOD ENDING 09/10/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 00601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 7780.62375 UNITED RENTALS ROLLER RENTAL 2,557.67 7780.62375 UNITED RENTALS ROLLER RENTAL 2,557.67 7780.65550 STANDARD EQUIPMENT COMPANY # 661 STREET SWEEPER 167,293.00 172,408.34 172,408.34 00605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 7801.66050 HSA BANK MONTHLY INVOICE 21.00 7801.57230 SLOWN, BRUCE E REFUND-OVERPYMNT INSURANCE 1,044.95 7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,748.70 2,814.65 2,814.65 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 DAUGHERTY, DERON K. *CONFERENCE REIMBURSEMENT 380.00 380.00 380.00 GRAND TOTAL 3,971,867.76 30 * ADVANCED PAYMENTS 148 of 588 CITY OF EVANSTON BILLS LIST CURRENT YEAR PERIOD ENDING 09/10/2013 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT CDBG 5170.65505 CHICAGO TITLE & TRUST ACQ.1125 DEWEY GRANDMOTHER PARK 17,000.00 17,000.00 ECONOMIC DEVELOPMENT 5300.65505 CHICAGO TITLE & TRUST ACQ.1125 DEWEY GRANDMOTHER PARK 50,000.00 50,000.00 HOME VARIOUS BRINSHORE DEVELOPMENT LLC NSP2 REAL ESTATE ACTIVITIES #53 & 54 58,011.27 58,011.27 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,109,534.70 VARIOUS VARIOUS CASUALTY LOSS 7,560.13 VARIOUS VARIOUS WORKERS COMP 173,487.49 VARIOUS VARIOUS WORKERS COMP 8,300.63 1,298,882.95 NSP2 VARIOUS BRINSHORE DEVELOPMENT LLC NSP2 REAL ESTATE ACTIVITIES #53 & 54 193,283.68 5095.62486 FIDELITY NATIONAL TITLE CO. NSP2 ACQ 2113 DEWEY 604,000.00 797,283.68 SEWER 7621.68305 IEPA LOAN DISBURSEMENT SEWER FUND 128,528.36 7585.68305 IEPA LOAN DISBURSEMENT SEWER FUND 76,866.64 205,395.00 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - JULY, 2013 14,527.00 14,527.00 2,441,099.90 Grand Total 6,412,612.87 PREPARED BY DATE APPROVED BY DATE 31 * ADVANCED PAYMENTS 149 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERPOTBELLY 005 $ 21.20 07/08/201364505 TELECOMMUNICATIONS CARRIER LINE CHPURCHASED LUNCH FOR CENTER. CALL VOLUME TO BUSY FOR STAFF TO LEAVE FOR LUNCH311 CENTERSNAPENGAGE CHAT $ 49.00 07/15/201364505 TELECOMMUNICATIONS CARRIER LINE CH311 LIVE CHAT MONTHLY FEEADMN SVCS / ADMINB & H PHOTO-VIDEO.COM $ 1,463.59 07/04/2013 65125 OTHER COMMODITIESONE DIGITAL RECORDERADMN SVCS / ADMINICMA INTERNET $ 675.00 07/12/2013 62360 MEMBERSHIP DUESANNUAL MEMBERSHIPADMN SVCS / ADMINPOTBELLY 005 $ 158.50 07/16/2013 65025 FOODCITY COUNCIL MEETING - 7-15-13ADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 858.00 07/01/2013 65515 OTHER IMPROVEMENTSBID 13-51 WATER SYSTEM IMPROVEMENTS FINISHED WATER METERING AD NOTICEADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 250.00 07/12/2013 62205 ADVERTISINGETHNIC ARTS FESTIVAL TRIBLOCAL WEB ADADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 900.00 07/15/2013 62205 ADVERTISINGETHNIC ARTS FESTIVAL HOY! AD - 1ST PAYMENTADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 196.00 07/15/2013 62205 ADVERTISINGETHNIC ARTS FESTIVAL HOY! AD - 2ND PAYMENTADMN SVCS / FINANCEOFFICE DEPOT #510 $ 64.95 07/22/2013 65095 OFFICE SUPPLIESUSB DRIVES - PURCHASE CMO ADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 781.00 07/23/2013 62205 ADVERTISINGBID 13-55 2013 POLICE HQ INTERIOR IMPROVEMENTS AD NOTICEADMN SVCS /HUMAN RESPOTBELLY 005 $ 199.25 07/01/2013 62512 RECRUITMENT SERVICES CED DIRECTOR INTERVIEW PANEL LUNCHADMN SVCS /HUMAN RESINDEED $ 124.41 07/02/2013 62512 RECRUITMENT SERVICES RECRUITMENTADMN SVCS /HUMAN RESINT THE BLUE LINE $ 298.00 07/03/2013 62512 RECRUITMENT SERVICES SERVICE DESK OFFICER POSTINGADMN SVCS /HUMAN RESPROGRESSIVE BUSIN $ 230.00 07/03/2013 65010 BOOKS, PUBLICATIONS, MAPS ANNUAL KEEP-UP-TO-DATE PAYROLL SUBSCRIPTION ADMN SVCS /HUMAN RESHILTON GARDEN INN EVAN $ 507.36 07/12/2013 62512 RECRUITMENT SERVICES CED DIRECTOR SEARCH - CANDIATE FROM OUT OF REGIONADMN SVCS /HUMAN RESPAYPAL ARTDEADLINE $ 50.00 07/17/2013 62512 RECRUITMENT SERVICES CULTURAL ARTD COORDINATOR POSTINGADMN SVCS /HUMAN RESNYFA CLASSIFIEDS $ 100.00 07/18/2013 62512 RECRUITMENT SERVICES CULTURAL ART COORDINATOR POSTINGADMN SVCS /HUMAN RESLUMITY/NPO.NE $ 50.00 07/19/2013 62512 RECRUITMENT SERVICES CULTURAL ART COORDINATOR POSTINGADMN SVCS /HUMAN RESIDEALIST.ORG $ 70.00 07/22/2013 62512 RECRUITMENT SERVICES CULTURAL ARTS COORDINATOR POSTINGADMN SVCS /HUMAN RESBOXWOOD TECH $ 150.00 07/24/2013 62512 RECRUITMENT SERVICES CULTURAL ARTS COORDINATOR POSTINGADMN SVCS /HUMAN RESJOBTARGET LLC $ 450.00 07/24/2013 62512 RECRUITMENT SERVICES CULTURAL ARTS COORDINATOR POSTINGADMN SVCS /HUMAN RES2CO.COM JOBSARTS $ 99.95 07/29/2013 62512 RECRUITMENT SERVICES CULTURAL ARTS COORDINATOR POSTINGADMN SVCS /HUMAN RESTCG $ 100.00 07/29/2013 62512 RECRUITMENT SERVICES CULTURAL ARTS COORDINATOR POSTINGADMN SVCS/INFO SYSMICROSOFT TECH SUPPORT $ 515.00 07/01/2013 62250 COMPUTER EQUIPMENT MAINT. MICROSOFT DNS SUPPORT PHONE CALLADMN SVCS/INFO SYSBLUEDOG INK.COM $ 1,035.92 07/01/2013 65555 PERSONAL COMPUTER EQ TONER FOR CMO COLOR PRINTERADMN SVCS/INFO SYSCABLESANDKITS $ 649.95 07/03/2013 65085 MINOR EQUIP & TOOLSCONFERENCE PHONE FOR PUBLIC WORKSADMN SVCS/INFO SYSINTERNATIONAL TRANSACTION FEE $ 0.16 07/04/2013 62340 IS SUPPORT FEESOFFSITE HOSTING TRANSACTION FEEADMN SVCS/INFO SYSRIMUHOSTING.COM $ 19.95 07/04/2013 62340 IS SUPPORT FEESOFFSITE HOSTINGADMN SVCS/INFO SYSA MATTER OF FAX $ 1,431.31 07/05/2013 62477 PHEP GRANT EXPENSE (HHS) COLOR PRINTER FOR HEALTHSeptember 9, 2013Page 1 of 32150 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 594.84 07/08/2013 62477 PHEP GRANT EXPENSE (HHS) MERGEPOINT UNITY SERIAL IQ AVOCENT KVM ADMN SVCS/INFO SYS1ST QUALITY COMP $ 761.95 07/08/2013 65555 PERSONAL COMPUTER EQ COLOR TONERADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 104.99 07/08/2013 65555 PERSONAL COMPUTER EQ BATTERY FOR JIM MILANOADMN SVCS/INFO SYSGODADDY.COM $ 149.86 07/11/2013 65555 PERSONAL COMPUTER EQ DOMAIN NAME PURCHASEADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 155.99 07/12/2013 65095 OFFICE SUPPLIESMONTIOR FOR JOHN DEVANEYADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 30.08 07/12/2013 65555 PERSONAL COMPUTER EQ CANNED AIRADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 559.00 07/12/2013 65555 PERSONAL COMPUTER EQ PC FOR TISDAHLADMN SVCS/INFO SYSCOMCAST CHICAGO $ 325.39 07/15/201362341 INTERNET SOLUTION PROVIDERSCOMCAST PAY FOR SERVICE AT MASON PARKADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 53.11 07/18/2013 62340 IS SUPPORT FEESCREATIVE CLOUD MONTHLYADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 315.93 07/18/2013 65555 PERSONAL COMPUTER EQ 2 USB DOCKING STATIONSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 53.98 07/19/2013 65095 OFFICE SUPPLIESMONITOR EXTENSION CABLEADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 155.99 07/24/2013 65095 OFFICE SUPPLIESMONITOR FOR MICHELLE SMITHADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 121.98 07/24/2013 65555 PERSONAL COMPUTER EQ HARD DRIVE FOR JIMADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 20.76 07/26/2013 65555 PERSONAL COMPUTER EQ 25 FT SERIAL CABLE FOR FLEET SERVICESADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 477.06 07/29/2013 65555 PERSONAL COMPUTER EQ ADOBE PRO XIADMN SVCS/INFO SYSAMAZON.COM $ 92.64 07/29/2013 65555 PERSONAL COMPUTER EQ 8 MICROSOFT MICEADMN SVCS/INFO SYSAMAZON.COM $ 88.02 07/29/2013 65555 PERSONAL COMPUTER EQ 6 MICROSOFT KEYBOARDSADMN SVCS/INFO SYSCRUCIAL.COM $ 363.84 07/31/2013 65555 PERSONAL COMPUTER EQ RAMADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 81.43 07/31/2013 65555 PERSONAL COMPUTER EQ MOTHERBOARD ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 137.80 07/31/2013 65555 PERSONAL COMPUTER EQ SATA DRIVESADMN SVCS/PARKIING SVCSMTS SAFETY PRODUCTS IN $ 581.80 07/25/2013 65090 SAFETY EQUIPMENTRAINCOATS, STOP SIGN PADDLES, SAFETY VESTS FOR CROSSING GUARDSADMN SVCS/PARKIING SVCSMTS SAFETY PRODUCTS IN $ 197.67 07/25/2013 65090 SAFETY EQUIPMENTRAINCOATS, STOP SIGN PADDLES, SAFETY VESTS FOR CROSSING GUARDSCITY COUNCIL ADMINOFFICE DEPOT #510 $ 36.99 07/03/2013 65095 OFFICE SUPPLIESFAX MACHINE CARTRIDGECITY COUNCIL ADMINNOTARY PUBLIC ASSOCIAT $ 49.00 07/15/2013 65095 OFFICE SUPPLIESRENEWAL FEE FOR NOTARY PUBLIC FOR MAYORAL/ALDERMANIC ASSISTANTCITY MGR'S OFFLUCKY PLATTER $ 201.25 07/01/2013 62295 TRAINING & TRAVELARTS WORKING GROUP MEETINGCITY MGR'S OFFWP-FEE.COM $ 30.00 07/01/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARE - WEBPAGE THEMECITY MGR'S OFFCPC CANVAS ON DEMAND $ 64.95 07/02/2013 62210 PRINTINGPRINTINGCITY MGR'S OFFFEDEXOFFICE 00036277 $ 39.00 07/02/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESCITY MGR'S OFFCPC CANVAS ON DEMAND $ 64.95 07/03/2013 62210 PRINTINGPRINTINGCITY MGR'S OFFWP-FEE.COM $ 30.00 07/04/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARE - WEBPAGE DESIGNSeptember 9, 2013Page 2 of 32151 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 2.49 07/04/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB STORAGE 25 GBCITY MGR'S OFF HOOTSUITE MEDIA INC. $ 5.99 07/08/201364545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF ADOBE SYSTEMS, INC. $ 31.86 07/08/201364545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF CPC CANVAS ON DEMAND $ 64.95 07/09/2013 62210 PRINTING PRINTINGCITY MGR'S OFF LAS PALMAS MEXICAN RES $ 150.00 07/09/2013 65025 FOOD CITY COUNCIL MEETING JULY 8 2013CITY MGR'S OFF NAGW INC $ 675.00 07/10/2013 62295 TRAINING & TRAVEL NAGW 2013 CONFERENCE REGISTRATIONCITY MGR'S OFF ICMA INTERNET $ 635.00 07/12/2013 62295 TRAINING & TRAVEL ICMA ANNUAL CONFERENCE BOSTON, MA CITY MGR'S OFF LITTLE WOK $ 178.62 07/22/2013 65025 FOOD CITY COUNCIL MEETING JULY 22 2013CITY MGR'S OFF LUCKY PLATTER $ 136.50 07/25/2013 65025 FOOD CITY COUNCIL MEETING JULY 23 2013CITY MGR'S OFF AMAZON.COM $ 77.14 07/25/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIESCITY MGR'S OFF ISTOCK INTERNATIONAL $ 49.99 07/26/2013 62210 PRINTING PRINTING STOCK PHOTOSCITY MGR'S OFF DOMINICKS STOR00011379 $ 8.27 07/29/2013 62295 TRAINING & TRAVEL SENIOR MANAGER MEETING - PLANNINGCITY MGR'S OFF ISSUU PUBLISHING $ 19.00 07/29/201364545 (IS ONLY) PERSONAL COMP SOFTWARE PRO-READER MONTHLY SUBSCRIPTIONCITY MGR'S OFF WHOLEFDS EVN 10076 $ 92.47 07/30/2013 65025 FOOD CITY COUNCIL MEETING JULY 29 2013CITY MGR'S OFF TAGS BAKERY $ 2.63 07/31/2013 62295 TRAINING & TRAVEL SENIOR MANAGEMENT PLANNING MEETINGCITY MGR'S OFF TAGS BAKERY $ 23.71 07/31/2013 62295 TRAINING & TRAVEL SENIOR MANAGEMENT TRAINING MEETINGCITY MGR'S OFF AVANGATE AVS4YOU.COM $ 39.00 07/31/201364545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY OF EVANSTON ACT UNIVERSITY OF ILLI $ 400.00 07/15/2013 62295 TRAINING & TRAVELREGISTRATION FEE FOR THE ANNUAL EDUCATIONAL CONFERENCE OF THE MUNICIPAL CLERKS OF ILLINOIS INSTITUTE & ACADEMYCITY OF EVANSTON ACT UNIVERSITY OF ILLI $ 50.00 07/16/2013 62295 TRAINING & TRAVEL SEPARATE FEE FOR THE GRANT WRITING SEMINAR AT THE CONFERENCECITY OF EVANSTON PAYPAL ALISON $ 228.84 07/31/2013 62490 OTHER PROGRAM COSTSPAYMENT FOR TWO ONLINE COURSES (1) CUSTOMER SERVICES, AND (2) PROTECTING CRITICAL INFRASTRUCTURECOMM ECON DEV/ADMIN JEWEL #3428 $ 30.07 07/10/2013 65025 FOOD FOOD FOR HSBA MEETING ON 7/10COMM ECON DEV/ADMIN APA STREAMING PRODUCTS $ 470.00 07/16/2013 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP FOR AMERICAN PLANNING ASSOCIATIONCOMM ECON DEV/ADMIN EB THE PRESERVATION C $ 35.00 07/17/2013 62295 TRAINING & TRAVELRICHARD FLORIDA EVENT - JOLENE SAUL - PLANNING & ZONING TRAINING & TRAVEL 2105.62295 TRAINING & TRAVEL. COMM ECON DEV/BLDG PS TAGS BAKERY $ 71.52 07/01/2013 65025 FOOD PURCHASE OF A CAKE FOR DENNIS MARINO'S GOING AWAY PARTY.COMM ECON DEV/BLDG PS INT'L CODE COUNCIL INC $ 225.00 07/04/2013 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP DUES IN THE ICCCOMM ECON DEV/BLDG PS INT'L ASSOCIATION OF E $ 102.00 07/04/2013 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP DUES FOR THE INTERNATIONAL ASSOCIATION OF ELECTRICAL INSPECTORSCOMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 36.80 07/15/2013 62205 ADVERTISING CHARGES FROM PLANNING & ZONINGCOMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 251.20 07/22/2013 62205 ADVERTISING CHARGES FROM PLANNING & ZONINGCOMM ECON DEV/BLDG PS ILFLS COM $ 59.95 07/25/2013 62345 COURT COSTS/LITIGATIONMONTHLY SUBSCRIPTION FOR THE WEB BASED ILLINOIS FORECLOSURE LISTING SERVICECOMM ECON DEV/BLDG PS SUN TIMES MEDIA ADVERT $ 27.20 07/29/2013 62205 ADVERTISING CHARGES FROM PLANNING & ZONINGSeptember 9, 2013Page 3 of 32152 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONGOODS OF EVANSTON LLC $ 233.00 07/01/2013 65125 OTHER COMMODITIESPICTURE FRAME HEADQUARTERSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 45.94 07/03/2013 62245 AUTOMOTIVE EQ MAINTREPAIR PARTSFIRE/ADMINANSTONTARGET 00009274 $ 7.14 07/03/2013 62245 AUTOMOTIVE EQ MAINTCERT SUPPLIESFIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ (50.00) 07/08/201365050 BUILDING MAINTENANCE MATERIALREFUND FOR DRYER PART REPAIR FIRE STATION 1FIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ 8.50 07/08/2013 65085 MINOR EQUIP & TOOLSREPAIR PARTFIRE/ADMINANSTONWEEB ENTERPRISES, LLC $ 500.00 07/08/2013 65125 OTHER COMMODITIESFIRE STATION 4 LOGO FOR FLOOR (2) LOGOSFIRE/ADMINANSTONAUTOMATIC APPLIANCE PA $ 275.66 07/08/2013 65125 OTHER COMMODITIESDRYER REPAIR PARTS FIRE STATION 1FIRE/ADMINANSTONFOOD4LESS #0558 $ 32.88 07/15/2013 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.32 07/15/2013 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONSIP STATEINDUSTRIAL US $ 162.11 07/16/2013 65125 OTHER COMMODITIESCLEANING SUPPLIES FIRE STATIONS 1,3FIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 33.60 07/17/2013 65095 OFFICE SUPPLIESRECRUITMENT POSTERSFIRE/ADMINANSTONGOODS OF EVANSTON LLC $ 226.12 07/17/2013 65125 OTHER COMMODITIESPICTURE FRAME FIRE HEADQUARTERSFIRE/ADMINANSTONDOMINICKS STOR00017004 $ 23.99 07/18/2013 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTONAMERICAN DIABETES W $ 585.00 07/18/2013 65075 MEDICAL & LAB SUPPLIES GLUCOSE TEST STRIPSFIRE/ADMINANSTONWW GRAINGER $ 120.02 07/22/2013 62245 OTHER EQ MAINTELECTRICAL SUPPLIES / FLEET VEHICLE COM3FIRE/ADMINANSTONMARATHON PETRO106799 $ 39.15 07/22/2013 62295 TRAINING & TRAVELFLEET FUEL TRUCK 312 RETURN FROM WIRF INDUSTRIES/SERVICEFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 12.96 07/22/2013 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSFIRE/ADMINANSTONEVANSTON SIGNS AND GRA $ 300.00 07/25/2013 65090 SAFETY EQUIPMENTINCIDENT COMMAND BOARDSFIRE/ADMINANSTONJIMMY JOHN'S # 44 - EC $ 109.00 07/26/2013 62295 TRAINING & TRAVELMABAS CHIEFS MEETING REFRESHMENTSHEALTHSCS LTD $ 373.76 07/01/201362471 COOK CO-VECTOR SURVEILLANCE GRANTDEET WIPES (MOSQUITO REPELLANT WIPES)HEALTHNEHA $ 95.00 07/05/2013 62360 MEMBERSHIP DUESCOMBO HEAD FOR CENTRIFUGE MACHINE FOR WNVHEALTHDENVILLESCIENTIFIC $ 52.16 07/09/201362471 COOK CO-VECTOR SURVEILLANCE GRANTCOMBO HEAD FOR CENTRIFUGE MACHINE FOR WNVHEALTHPOTBELLY 005 $ 40.00 07/10/2013 65025 FOODMENTAL HEALTH BOARD MEETINGHEALTHILLINOIS PUBLIC HEALTH $ 100.00 07/11/2013 62295 TRAINING & TRAVELMARGARET KEELER REGISTRATION FOR ILLINOIS PUBLIC HEALTH ASSOCIATION MEETINGHEALTHHYATT HOTELS CRYSTAL C $ 522.06 07/15/2013 62474 HEALTH PROTECTION GRANT HOTEL STAY FOR: NEHA ANNUAL EDUCATIONAL CONF. (FOR: CARL CANEVA)HEALTHFEDEX 435965679 $ 36.26 07/18/201362471 COOK CO-VECTOR SURVEILLANCE GRANTSHIPPING OF DEAD BIRDS FOR ANALYSYS OF WNVHEALTHMARRIOTT CONF CTR NORM $ 133.28 07/22/2013 62295 TRAINING & TRAVELMARGARET KEELER ROOM FOR ILLINOIS PUBLIC HEALTH ASSOCIATION MEETINGHEALTHFEDEX 436176976 $ 48.03 07/22/201362471 COOK CO-VECTOR SURVEILLANCE GRANTSHIPPING OF DEAD BIRDS FOR ANALYSIS OF WNVHEALTHDOMINICKS STOR00017004 $ 19.16 07/24/2013 65025 FOODHEALTH DEPT DIVERSITY STAFF TRAININGHEALTHDD/BR #338026 Q35 $ 96.95 07/24/2013 65025 FOODHEALTH DEPT DIVERSITY STAFF TRAININGSeptember 9, 2013Page 4 of 32153 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONHEALTHFEDEX 436516826 $ 37.58 07/25/201362471 COOK CO-VECTOR SURVEILLANCE GRANTSHIPPING OF DEAD BIRDS FOR ANALYSIS OF WNVHEALTHOFFICE MAX $ 12.00 07/25/2013 65095 OFFICE SUPPLIESFLASH DRIVE FOR HEALTH ADMINISTRATIONLAW/LEGALIMLA $ 700.00 07/04/2013 62295 TRAINING & TRAVELIMLA CONFERENCE, SAN FRANCISCOLAW/LEGALCOOKEFILE-13CJ6N5J $ 3.95 07/04/2013 62345 COURT COSTS/LITIGATION COOK COUNTY ELECTRONIC FILESLAW/LEGALAMERICAN BAR ASSOCIATI $ 885.00 07/04/2013 62360 MEMBERSHIP DUESMEMBERSHIP AMERICAN BAR ASSOCIATIONLAW/LEGALCOOKEFILE-13TH5X5V $ 3.95 07/11/2013 62345 COURT COSTS/LITIGATION COOK COUNTY ELECTRONIC FILES CHARGESLAW/LEGALUNITED 01623742048261 $ 373.80 07/24/2013 62295 TRAINING & TRAVELAIRFARE TO IMLA CONFERENCE , SAN FRANCISCO, CALAW/LEGALHILTON HOTELS ADV DEP $ 377.26 07/24/2013 62295 TRAINING & TRAVELHOTEL FOR IMLA CONFERENCE, SAN FRANCISCO, CALAW/LEGALCOOKEFILE-132ODQLR $ 3.95 07/24/2013 62345 COURT COSTS/LITIGATION COOK COUNTY ELECTRONIC FILES CHARGESPOLICE DEPT/ADMINTHE HOME DEPOT #1981 $ 64.16 07/01/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMINH-D MOTOR CO/MTS $ 220.00 07/03/2013 62295 TRAINING & TRAVELMOTORCYCLE INSTRUCTOR RECERTIFICATION - T. MOORE & S. SAMSONPOLICE DEPT/ADMINSAMSCLUB #6444 $ 56.66 07/03/2013 68205 PUBLIC WKS CONTINGENCIES RETIREMENT CAKE & SUPPLIESPOLICE DEPT/ADMINSTREICHER'S MO $ 349.00 07/04/2013 41223 RESERVE FIELD USAGE FEES ELECTRASHIELDPOLICE DEPT/ADMINAMAZON.COM $ 68.54 07/04/2013 65085 MINOR EQUIP & TOOLSBATTERIES FOR RADAR UNITSPOLICE DEPT/ADMINSTALKER RADAR $ 116.00 07/04/2013 65125 OTHER COMMODITIESRADAR REMOTE CONTROLPOLICE DEPT/ADMINTHE HOME DEPOT 1902 $ 46.66 07/05/2013 68205 PUBLIC WKS CONTINGENCIES SUPPLIES FOR 4TH OF JULYPOLICE DEPT/ADMINTHE HOME DEPOT 1902 $ 8.91 07/05/2013 68205 PUBLIC WKS CONTINGENCIES SUPPLIES FOR 4TH OF JULYPOLICE DEPT/ADMINIPMBA $ 770.00 07/10/2013 62295 TRAINING & TRAVELR. BLUMENBERG COURSE REGISTRATIONPOLICE DEPT/ADMINIL AS. OF CHIEFS POLIC $ 250.00 07/11/2013 68205 PUBLIC WKS CONTINGENCIES TRAFFIC SAFETY CHALLENGE LUNCHEONPOLICE DEPT/ADMINULINE SHIP SUPPLIES $ 248.98 07/15/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESPOLICE DEPT/ADMINMF ATHLETIC & PERFORM $ 31.95 07/17/2013 68205 PUBLIC WKS CONTINGENCIES SUPPLIES FOR POLICE TESTINGPOLICE DEPT/ADMINFREDPRYOR CAREERTRACK $ 149.00 07/18/2013 62295 TRAINING & TRAVELC. DELAROSA TRAININGPOLICE DEPT/ADMINPANERA BREAD #645 $ 36.66 07/19/2013 65025 FOODHOST NORCOM TECH COMMITTEE MEETING REFRESHMENTSPOLICE DEPT/ADMIN131 S DEARBORN 72142 $ 32.00 07/19/2013 68205 PUBLIC WKS CONTINGENCIES PARKING EXPENSESPOLICE DEPT/ADMINELMHURST ANIMAL CARE C $ 49.00 07/22/201341420 RESERVE NARCOTIC ENFORCEMENTVETERINARIAN WELLNESS CHECKPOLICE DEPT/ADMINUS FLEET TRACKING LLC $ 39.95 07/23/201341420 RESERVE NARCOTIC ENFORCEMENTGPS TRACKINGPOLICE DEPT/ADMINB & H PHOTO-VIDEO-MO/T $ 337.65 07/23/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMINB & H PHOTO-VIDEO-MO/T $ 830.85 07/24/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMINEVIDENT INC $ 211.50 07/24/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESPOLICE DEPT/ADMINSAMSCLUB #6444 $ 367.46 07/25/2013 65025 FOODPRISONER FOODSeptember 9, 2013Page 5 of 32154 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINTHE HOME DEPOT 1902 $ 93.11 07/25/2013 65040 JANITORIAL SUPPLIESBUILDING ITEMSPOLICE DEPT/ADMINOFFICE MAX $ 27.52 07/25/2013 68205 PUBLIC WKS CONTINGENCIES SUPPLIES FOR POLICE TESTINGPOLICE DEPT/ADMINOFFICE MAX $ (3.05) 07/26/2013 68205 PUBLIC WKS CONTINGENCIES SUPPLIES FOR POLICE TESTINGPOLICE DEPT/ADMINMEDALLICS $ 50.62 07/30/2013 65020 CLOTHINGFITNESS CITATION BARPOLICE DEPT/ADMINBUDGET RENT-A-CARFT.LAUDEFL $ 16.25 07/31/2013 62370 EXPENSE ALLOWANCENORTAF BURGLARY UNITPRCS/CHAND NEWB CNTRLEGOLAND DISCOVERY CEN $ 99.00 07/01/2013 62507 FIELD TRIPSCAMP TRIP TO LEGOLANDPRCS/CHAND NEWB CNTRJEWEL #3456 $ 20.59 07/01/2013 65025 FOODSUMMER CAMP SNACKSPRCS/CHAND NEWB CNTRPRECISION-TIMEMED-SJC $ (293.24) 07/01/2013 65110 REC PROGRAM SUPPLIES CREDIT FOR ORDER PLACED AND NOT RECEIVEDPRCS/CHAND NEWB CNTRJEWEL #3428 $ 27.66 07/02/2013 65110 REC PROGRAM SUPPLIES STICKERS FOR PRESCHOOL CAMPPRCS/CHAND NEWB CNTRADMIT ONE PRODUCTS $ 234.47 07/02/2013 65110 REC PROGRAM SUPPLIES ORDER FOR SUMMER CAMP IDENTIFICATION WRIST BANDS FOR CAMPPRCS/CHAND NEWB CNTRPRECISION DYNAMICS COR $ (215.80) 07/02/2013 65110 REC PROGRAM SUPPLIES CREDIT FOR ORDER PLACED AND NOT RECEIVEDPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 30.33 07/03/2013 65110 REC PROGRAM SUPPLIESSUPPLIES FOR OUTDOOR VOLLEYBALL SYSTEM FOR VOLLEYBALL IN THE PARKSPRCS/CHAND NEWB CNTRTARGET 00009274 $ 14.97 07/04/2013 65025 FOODFREEZE POPSPRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 131.17 07/04/2013 65110 REC PROGRAM SUPPLIES POSTERBOARD, CHALK, PAINT, CRAFT SUPPLIES FOR CAMP PROJECTSPRCS/CHAND NEWB CNTRWAL-MART #1735 $ 31.94 07/04/2013 65110 REC PROGRAM SUPPLIESBUBBLES, CHALK AND BEACH ITEMS FOR CAMP KALEIDOSCOPE AND PEE WEE SPORTS CAMPPRCS/CHAND NEWB CNTRJEWEL #3346 $ 34.38 07/05/2013 65110 REC PROGRAM SUPPLIES STICKERS FOR PRESCHOOL CAMP REWARDSPRCS/CHAND NEWB CNTRDOMINICKS STOR00011379 $ 17.94 07/08/2013 65025 FOODICE POPS FOR CAMPPRCS/CHAND NEWB CNTRTHE PUTTING EDGE $ 25.00 07/09/2013 62507 FIELD TRIPSSPORTS CAMP FIELD TRIPPRCS/CHAND NEWB CNTRMYSTIC WATERS FAMILY A $ 70.00 07/09/2013 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRELK GROVE PARK DISTRIC $ 18.00 07/10/2013 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 22.55 07/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPET CLEANER, WASP SPRAYPRCS/CHAND NEWB CNTRPRECISION-TIMEMED-SJC $ (215.80) 07/10/2013 65110 REC PROGRAM SUPPLIES CREDIT FOR ITEMS PURCHASED AND NOT RECEIVEDPRCS/CHAND NEWB CNTRILIPRA 00 OF 00 $ 10.00 07/11/2013 62360 MEMBERSHIP DUESCEU FEE FRO PROGRAM MANAGERPRCS/CHAND NEWB CNTRACT WHEELING PARK DIST $ 114.00 07/11/2013 62507 FIELD TRIPSAQUATIC CENTER--WHEELING, FIELD TRIPPRCS/CHAND NEWB CNTRLEGOLAND DISCOVERY CEN $ 90.00 07/11/2013 62507 FIELD TRIPSLEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTRGLEN ELLYN PARK DIST-H $ 62.00 07/12/2013 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/CHAND NEWB CNTRDOMINICKS STOR00011379 $ 31.73 07/12/2013 65025 FOODLUNCH MTG WITH ECOLOGY MGMT STAFFPRCS/CHAND NEWB CNTRSCHAUMBURG PARK DIS $ 52.00 07/15/2013 62507 FIELD TRIPSATCHER POOL--ADVENTURE CAMP TRIPPRCS/CHAND NEWB CNTRCONGO RIVER GOLF & EXP $ 71.40 07/15/2013 62507 FIELD TRIPSMINI GOLF FIELD TRIPPRCS/CHAND NEWB CNTRJERRY'S FRUIT & GA $ 11.16 07/15/2013 65025 FOODLEMONS, CARROTS, APPLES, PRODUCE FOR CAMP ACTIVITYSeptember 9, 2013Page 6 of 32155 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTRJEWEL #3456 $ 29.81 07/15/2013 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIESPRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 51.97 07/15/2013 65110 REC PROGRAM SUPPLIESKIDDIE TATOOS, $1 SUNGLASSES, COLORING BOOKS, COLORED PENCILS, PLAY-DOPRCS/CHAND NEWB CNTRJEWEL #3456 $ 8.09 07/15/2013 65110 REC PROGRAM SUPPLIES GLUE STICKS, NOTE CARDS FOR CRAFT PROJECTPRCS/CHAND NEWB CNTRTARGET 00009274 $ 47.30 07/17/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SPORTS CAMPPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 96.92 07/18/2013 65110 REC PROGRAM SUPPLIES LOCKS FOR TENNIS KNAACK BOXES AND INSECT SPRAY FOR TENNIS BOXESPRCS/CHAND NEWB CNTR7-ELEVEN 27070 $ 4.18 07/18/2013 65110 REC PROGRAM SUPPLIES ICE FOR SPORTS CAMPPRCS/CHAND NEWB CNTRDOMINICKS STOR00011379 $ 24.80 07/19/2013 65025 FOODLUNCH MTG WITH ECOLOGY MGMT STAFFPRCS/CHAND NEWB CNTRWALGREENS #4218 $ 39.17 07/19/2013 65110 REC PROGRAM SUPPLIES ICE AND WATER FOR HEAT INDEX DAYPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 70.00 07/22/2013 62490 OTHER PROGRAM COSTSPER PERSON FEES FOR AMERICAN RED CROSS BABYSITTER TRAINING CLASSPRCS/CHAND NEWB CNTRCVSPHARMACY #8760 Q03 $ 15.92 07/22/2013 65110 REC PROGRAM SUPPLIES ICE FOR HEAT INDEX DAYPRCS/CHAND NEWB CNTRLEGOLAND DISCOVERY CEN $ 94.50 07/25/2013 62507 FIELD TRIPSLEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTRANDY'S FROZEN CUSTAR $ 50.00 07/25/2013 65110 REC PROGRAM SUPPLIES PRIZES FOR YOUTH SCAVENGER HUNT AT RIDGEVILLE PARKPRCS/CHAND NEWB CNTRTARGET 00009274 $ 196.19 07/26/2013 65110 REC PROGRAM SUPPLIES BOARD GAMES FOR AUG 12 CAMP AND SNACKS FOR AFTER CAREPRCS/CHAND NEWB CNTRDOMINICKS STOR00011379 $ 29.24 07/29/2013 65025 FOODLUNCH MTG WITH MGMT STAFFPRCS/CHAND NEWB CNTRTOYS R US #6028 QPS $ 204.93 07/29/2013 65110 REC PROGRAM SUPPLIES WATER TABLE AND ACTIVITY TABLE FOR CAMP GAMES FOR AUG 12PRCS/CHAND NEWB CNTRWALGREENS #2619 $ 9.28 07/31/2013 65110 REC PROGRAM SUPPLIES TAPE FOR POSTING PROJECTSPRCS/COMMUNITY SERVICESJEWEL #3487 $ 25.99 07/03/2013 65025 FOODREFRESHMENTS FOR TAKE CHARGE OF HEALTH CLASS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESDD/BR #338026 Q35 $ 37.97 07/09/2013 65025 FOODREFRESHMENTS FOR VOLUNTEERS FOR FARMER'S MARKET DISTRIBUTIONPRCS/COMMUNITY SERVICESJEWEL #3487 $ 36.97 07/10/2013 65025 FOODREFRESHMENTS FOR TAKE CHARGE OF HEALTH CLASS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 81.71 07/12/2013 65025 FOODREFRESHEMENTS FOR COMMUNITY COMMISSION ON AGING MEETINGPRCS/COMMUNITY SERVICESJEWEL #3487 $ 39.86 07/17/2013 65025 FOODREFRESHMENTS FOR TAKE CHARGE OF HEALTH CLASS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 123.19 07/22/2013 62295 TRAINING & TRAVELBREAKFAST FOR FACILITY IN-SERVICE - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESDD/BR #338026 Q35 $ 54.97 07/22/2013 62295 TRAINING & TRAVELREFRESHMENTS FOR COMMUITY EDUCATION PRESENTATION - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESHAMPTON INNS $ 130.52 07/22/2013 62295 TRAINING & TRAVELACCOMMODATIONS FOR SPEAKER FOR FACILITY IN-SERVICE AND COMMUITY EDUCATION PRESENTATION - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESJEWEL #3487 $ 34.95 07/24/2013 65025 FOODREFRESHMENTS FOR TAKE CHARGE OF HEALTH CLASS - REIMBURSED BY GRANTPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 18.04 07/01/2013 65025 FOODS'MORE SUPPLIES FOR CAMPFIREPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 76.61 07/01/2013 65025 FOODCOOKOUT SUPPLIESPRCS/ECOLOGY CNTRFISHTECH $ 54.51 07/01/2013 65110 REC PROGRAM SUPPLIES WORMS AND FISHING SUPPLIESPRCS/ECOLOGY CNTRPETSMART INC 427 $ 38.77 07/02/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 14.75 07/02/2013 65025 FOODCAMP SUPPLIES FOR ECOQUEST CAMPSeptember 9, 2013Page 7 of 32156 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 71.55 07/03/2013 65025 FOODSNACK FOR AFTER CAREPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 6.19 07/03/2013 65110 REC PROGRAM SUPPLIES CRISCO FOR BIRDFEEDER PROJECTPRCS/ECOLOGY CNTRUS TOY CO INC 2 $ 60.97 07/04/2013 65110 REC PROGRAM SUPPLIES PRIZES FOR FISHING FRENZYPRCS/ECOLOGY CNTRPETSMART INC 427 $ 43.32 07/08/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRTARGET 00009274 $ 5.74 07/08/2013 65025 FOODCREAM OF TARTAR (16.5%)PRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 46.12 07/08/2013 65025 FOODCAMP SUPPLIES FOR ECOQUEST AND WILDFLOWERPRCS/ECOLOGY CNTRTARGET 00009274 $ 29.04 07/08/2013 65110 REC PROGRAM SUPPLIES CAMP PROJECT SUPPLIES (83.5%)PRCS/ECOLOGY CNTROFFICE MAX $ 100.00 07/08/2013 65110 REC PROGRAM SUPPLIES RULERS TO MEASURE FISHPRCS/ECOLOGY CNTRFISHTECH $ 25.06 07/08/2013 65110 REC PROGRAM SUPPLIES WORMS AND FISHING SUPPLIESPRCS/ECOLOGY CNTRFISHTECH $ 50.07 07/08/2013 65110 REC PROGRAM SUPPLIES FISHING FRENZY WORMS AND SUPPLIESPRCS/ECOLOGY CNTRUSI ED GOV $ 54.55 07/09/2013 62490 OTHER PROGRAM COSTS SPLIT - LAMINATION ROLL FOR ARTS (25%)PRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 17.00 07/09/2013 65025 FOODECOQUEST SUPPLIESPRCS/ECOLOGY CNTRUSI ED GOV $ 163.64 07/09/2013 65095 OFFICE SUPPLIESSPLIT - LAMINATION FILM FOR OFFICE (75%)PRCS/ECOLOGY CNTRMITCHEL MUSEUM AMER IN $ 112.00 07/10/2013 62507 FIELD TRIPSKINGLET CAMP FIELD TRIPPRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 24.58 07/10/2013 65025 FOODICE CREAM FOR CAMPPRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 185.15 07/11/2013 65025 FOODCOOK OUT FOOD FOR CAMPSPRCS/ECOLOGY CNTRWALGREENS #2619 $ 9.87 07/11/2013 65025 FOODPOPSICLES FOR ECOTRAVELERS CAMPPRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 74.57 07/11/2013 65025 FOODCOOK OUT FOOD FOR CAMPSPRCS/ECOLOGY CNTRFISHTECH $ 23.94 07/11/2013 65110 REC PROGRAM SUPPLIES WORMS FOR FISHING PROGRAMPRCS/ECOLOGY CNTRPETSMART INC 427 $ 15.20 07/12/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRDUNKIN #306178 Q35 $ 15.25 07/12/2013 65025 FOODFOOD FOR ECOTRAVELERSPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 5.49 07/15/2013 65025 FOODFLAVOR-ICE FOR ECOTRAVELERS CAMPPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 28.41 07/15/2013 65025 FOODECOQUEST AND AFTER CARE FOODPRCS/ECOLOGY CNTRJEWEL #3456 $ 33.13 07/15/2013 65025 FOODPOPSICLES AND VEGGIE DOGS FOR CAMPSPRCS/ECOLOGY CNTRPAYPAL SUNWINDSOLA $ 201.29 07/15/2013 65110 REC PROGRAM SUPPLIES SOLAR CAR KITS FOR CLASSPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 32.28 07/16/2013 65025 FOODICE CREAM FOR CAMPPRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 15.77 07/17/2013 62490 OTHER PROGRAM COSTS SPLIT - CAMP PROJECT SUPPLIES (49.07%)PRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 16.37 07/17/2013 65025 FOODSPLIT - CAMP FOOD SUPPLIES (50.93%)PRCS/ECOLOGY CNTRWALGREENS #2619 $ 22.74 07/17/2013 65025 FOODSPLIT -AFTERCARE SNACK (61.94%)PRCS/ECOLOGY CNTRFISHTECH $ 17.70 07/17/2013 65110 REC PROGRAM SUPPLIES WORMS FOR FISHINGSeptember 9, 2013Page 8 of 32157 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRWALGREENS #2619 $ 13.97 07/17/2013 65110 REC PROGRAM SUPPLIES SPLIT - PROJECT SUPPLIES (38.06%)PRCS/ECOLOGY CNTRPAYPAL ALLABOUTFUN $ 145.00 07/18/2013 62507 FIELD TRIPSFIELD TRIP FOR ECOQUEST CAMPPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 50.30 07/18/2013 65025 FOODSNACK FOR KINGLET AND AFTER CAREPRCS/ECOLOGY CNTRBLICK ART 800 447 1892 $ 14.18 07/18/2013 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR CAMPPRCS/ECOLOGY CNTRNORTHSHORE UNIVERSITY $ 3.50 07/19/2013 62507 FIELD TRIPSPARKING FEE FOR SCHOOL PROGRAMPRCS/ECOLOGY CNTRWALGREENS #2619 $ 25.39 07/22/2013 62490 OTHER PROGRAM COSTS SPLIT - SUPPLIES FOR CAMP PROJECTS (71.74%)PRCS/ECOLOGY CNTRWALGREENS #2619 $ 10.00 07/22/2013 65025 FOODSPLIT - LEMONADE (28.26%)PRCS/ECOLOGY CNTRJEWEL #3456 $ 18.85 07/22/2013 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/ECOLOGY CNTRSUNWIND SOLAR (US) $ 32.71 07/22/2013 65110 REC PROGRAM SUPPLIES SHIPPING FOR SOLAR CARSPRCS/ECOLOGY CNTRFISHTECH $ 29.50 07/22/2013 65110 REC PROGRAM SUPPLIES WORMS FOR ACCESS TO FISHINGPRCS/ECOLOGY CNTRINTERNATIONAL TRANSACTION FEE $ 0.26 07/22/2013 65110 REC PROGRAM SUPPLIES FEE FOR BC PURCHASEPRCS/ECOLOGY CNTRWW GRAINGER $ 181.84 07/24/2013 62490 OTHER PROGRAM COSTS LIGHTBULB REPLACEMENTPRCS/ECOLOGY CNTRPETSMART INC 427 $ 134.43 07/24/2013 62490 OTHER PROGRAM COSTS ANIMAL MAINTENANCE SUPPLIESPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 18.04 07/24/2013 65025 FOODSUPPLIES FOR S'MORESPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 4.98 07/25/2013 62490 OTHER PROGRAM COSTS SPLIT - ANIMAL FOOD (5.69%)PRCS/ECOLOGY CNTRLIZZADRO MUSEUM $ 185.00 07/25/2013 62507 FIELD TRIPSECOTRAVELERS CAMP FIELD TRIPPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 82.61 07/25/2013 65025 FOODSPLIT - COOKOUT AND CAMPOUT FOOD (94.31%)PRCS/ECOLOGY CNTRSARPINOS PIZZERIA OF E $ 6.99 07/25/2013 65025 FOODLUNCH FOR CAMPER WHO FORGOT LUNCHPRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 265.06 07/25/2013 65025 FOODCOOKOUT FOOD FOR CAMPS AND AFTERCAREPRCS/ECOLOGY CNTRAMAZON.COM $ 310.21 07/26/2013 65110 REC PROGRAM SUPPLIES GPS'S FOR GEOCACHING PROGRAMPRCS/ECOLOGY CNTRPAYPAL JASONTOOKER $ 95.00 07/26/2013 65110 REC PROGRAM SUPPLIES GPS FOR GEOCACHING PROGRAMPRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 74.88 07/29/2013 65025 FOODEND OF CAMP CELEBRATION FOODPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 32.61 07/29/201365050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALPRCS/ECOLOGY CNTRPAYPAL GARSEEDES33 $ 80.00 07/29/2013 65110 REC PROGRAM SUPPLIES GPS FOR GEOCACHING PROGRAMPRCS/ECOLOGY CNTRDOMINICKS STOR00011379 $ 25.81 07/29/2013 65110 REC PROGRAM SUPPLIES SNACK FOR DREADLOCKS AND THE THREE BEARSPRCS/ECOLOGY CNTRFISHTECH $ 41.47 07/29/2013 65110 REC PROGRAM SUPPLIES WORMS FOR FISHINGPRCS/ECOLOGY CNTRPAYPAL INFINITY7 $ 199.98 07/29/2013 65110 REC PROGRAM SUPPLIES GPS'S FOR GEOCACHING PROGRAMPRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 94.16 07/30/2013 65025 FOODCAMP FOOD SUPPLIES (92.65%)PRCS/ECOLOGY CNTRECC DSS-DISC SCH SUPPL $ 123.85 07/30/2013 65110 REC PROGRAM SUPPLIES CAMP PROJECT SUPPLIESPRCS/ECOLOGY CNTRDOMINICKS STOR00017004 $ 7.47 07/30/2013 65110 REC PROGRAM SUPPLIES PAPER GOODS (7.35%)September 9, 2013Page 9 of 32158 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRPETSMART INC 427 $ 144.22 07/31/2013 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTRBLICK ART 800 447 1892 $ 22.49 07/31/2013 65110 REC PROGRAM SUPPLIES 25# OF CLAY FOR CAMPPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 31.94 07/31/2013 65110 REC PROGRAM SUPPLIES BATTERIES FOR GPS'S (44.2%)PRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 40.33 07/31/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES (55.8%)PRCS/FACABLE DISTRIBUTORS $ 131.34 07/01/201365050 BUILDING MAINTENANCE MATERIALHEAT PUMP SUPPLIES CIVIC CENTERPRCS/FACTHE HOME DEPOT 1902 $ 35.70 07/01/201365050 BUILDING MAINTENANCE MATERIALFITTINGPRCS/FACTHE HOME DEPOT 1902 $ 13.98 07/01/201365050 BUILDING MAINTENANCE MATERIALMISC ELECTRICPRCS/FACTHE HOME DEPOT 1902 $ 11.18 07/01/201365050 BUILDING MAINTENANCE MATERIALJAMES PARK TEMP PANEL BACKER BOARDPRCS/FACABLE DISTRIBUTORS $ 15.44 07/01/201365050 BUILDING MAINTENANCE MATERIALPIERCING VALVE FOR BARTPRCS/FACTHE HOME DEPOT 1902 $ 34.97 07/01/201365050 BUILDING MAINTENANCE MATERIALPOST HOLE TOOLPRCS/FACTHE HOME DEPOT 1902 $ 30.28 07/01/201365050 BUILDING MAINTENANCE MATERIALWALL PATCHING COMPOUND FOR LMCCPRCS/FACTHE HOME DEPOT 1902 $ 39.87 07/01/201365050 BUILDING MAINTENANCE MATERIALJAMES PARK TEMP PANELPRCS/FACWW GRAINGER $ 141.70 07/02/201365050 BUILDING MAINTENANCE MATERIALTRASH RECEPTICAL FOR LMCCPRCS/FACWW GRAINGER $ 128.70 07/02/201365050 BUILDING MAINTENANCE MATERIALTRASH RECEPTICAL FOR LMCCPRCS/FACWW GRAINGER $ 232.66 07/03/201365050 BUILDING MAINTENANCE MATERIALHEAVY DUTY CART FOR ADMIN SERVICESPRCS/FACTHE HOME DEPOT 1902 $ 23.86 07/03/201365050 BUILDING MAINTENANCE MATERIALCAT 5 FIRE #4PRCS/FACEPCO PAINT STORE 1252 $ 212.86 07/03/201365050 BUILDING MAINTENANCE MATERIALPAINTING FOR WOMENS LOUNGE CIVIC CENTERPRCS/FACMARSHALL ELECTRONI $ 9.72 07/03/201365050 BUILDING MAINTENANCE MATERIAL220V-50A RECEPT FOR JAMES PARK TEMP PANELPRCS/FACTHE HOME DEPOT 1902 $ 5.97 07/03/201365050 BUILDING MAINTENANCE MATERIALLOCK NUTS FOR LEVY STAGEPRCS/FACABLE DISTRIBUTORS $ 12.95 07/03/201365050 BUILDING MAINTENANCE MATERIALTIN FITTINGS FOR BARTPRCS/FACWW GRAINGER $ 274.05 07/03/201365050 BUILDING MAINTENANCE MATERIALFUSES & ICE MACHINE CLEANER LEVY CENTERPRCS/FACTHE HOME DEPOT 1902 $ 61.74 07/03/201365050 BUILDING MAINTENANCE MATERIALWALL MOULDING FOR ENG. SUITEPRCS/FACLEMOI ACE HARDWARE $ 20.95 07/04/201365050 BUILDING MAINTENANCE MATERIALPADLOCK AND EXTRA KEYS JAMES PARK TEMP PANELPRCS/FACMARSHALL ELECTRONI $ 55.44 07/04/201365050 BUILDING MAINTENANCE MATERIALSPLICE TAP CONNECTORS JAMES PARK TEMP PANELPRCS/FACWW GRAINGER $ 25.65 07/04/201365050 BUILDING MAINTENANCE MATERIALICE MACHINE CLAENER FOR CIVIC CENTERPRCS/FACTHE HOME DEPOT 1902 $ 56.30 07/04/201365050 BUILDING MAINTENANCE MATERIALADDITIONAL WALL MOULDING LMCCPRCS/FACTHE HOME DEPOT 1902 $ 10.36 07/04/201365050 BUILDING MAINTENANCE MATERIALNOYES EM LIGHTSPRCS/FACLEMOI ACE HARDWARE $ 44.97 07/04/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT FLAGS FOR 4TH OF JULYPRCS/FACJOHNSTONE SUPPLY OF NI $ 49.84 07/04/201365050 BUILDING MAINTENANCE MATERIALPOLICE TEL. ROOM ACET. GASPRCS/FACSTANDARD PIPE $ 28.30 07/04/2013 65085 MINOR EQUIP & TOOLSTOOLSSeptember 9, 2013Page 10 of 32159 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACMADE IN USA FLAGS $ 61.95 07/05/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT ILLINOIS STATE FLAG FOR COUNCILPRCS/FACSOUTHSIDE CONTROL $ 236.00 07/05/201365050 BUILDING MAINTENANCE MATERIALMAIN LIBRARY EXHAUST FAN CONTROLPRCS/FACTHE HOME DEPOT 1902 $ 6.71 07/05/201365050 BUILDING MAINTENANCE MATERIALGROUNDING BAR JAMES PARK TEMP PANELPRCS/FACHAROLD'S TRUE VALUE HD $ 3.19 07/08/201365050 BUILDING MAINTENANCE MATERIAL3 AMP FUSES FOR FIRE#3PRCS/FACTHE HOME DEPOT 1902 $ 28.83 07/08/201365050 BUILDING MAINTENANCE MATERIALRAGS AND CAULK TO REPAIR TOILET AT BAKER PARKPRCS/FACWW GRAINGER $ 570.30 07/09/201365050 BUILDING MAINTENANCE MATERIALLIGHT BULBS CIVIC CENTERPRCS/FACMARSHALL ELECTRONI $ 50.46 07/09/201365050 BUILDING MAINTENANCE MATERIALFUSES FOR NOYES OFFICE ACPRCS/FACDREISILKER ELEC MOT $ 64.93 07/09/201365050 BUILDING MAINTENANCE MATERIALTRANSFORMER FOR NOYES OFFICEPRCS/FACLEMOI ACE HARDWARE $ 14.37 07/10/201365050 BUILDING MAINTENANCE MATERIALBELTS FOR NOYES THEATERPRCS/FACEPCO PAINT STORE 1252 $ 201.14 07/10/201365050 BUILDING MAINTENANCE MATERIALPAINTPRCS/FACTHE HOME DEPOT 1902 $ 14.80 07/10/201365050 BUILDING MAINTENANCE MATERIALBASE TRIM FOR LMCCPRCS/FACLEMOI ACE HARDWARE $ 6.70 07/10/2013 65085 MINOR EQUIP & TOOLSSHOP, TES CORDPRCS/FACTHE HOME DEPOT 1902 $ 101.74 07/11/201365050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SUPPLIESPRCS/FACMARSHALL ELECTRONI $ 59.10 07/11/201365050 BUILDING MAINTENANCE MATERIAL4" HUB FOR ACCESS HOLE SC DATA CENTER EM GENPRCS/FACTHE HOME DEPOT 1902 $ 53.88 07/11/201365050 BUILDING MAINTENANCE MATERIALFIRE #4PRCS/FACKONEMATIC DOOR SYSTEMS $ 745.00 07/11/201365050 BUILDING MAINTENANCE MATERIALOVERHEAD DOOR SERVICE FOR FIRE #1PRCS/FACKONEMATIC DOOR SYSTEMS $ 378.88 07/11/201365050 BUILDING MAINTENANCE MATERIALOVERHEAD DOOR SERVICE FOR FIRE #5PRCS/FACKONEMATIC DOOR SYSTEMS $ 306.40 07/11/201365050 BUILDING MAINTENANCE MATERIALADDITIONAL DOOR SERVICE AT FIRE #5PRCS/FACHANDYCO LLC $ 802.98 07/11/201365050 BUILDING MAINTENANCE MATERIALREPAIR MODULES FOR SLOAN VALVES @ LEVY CENTERPRCS/FACDWG INC $ 129.25 07/12/201365050 BUILDING MAINTENANCE MATERIALHEAT PUMP PARTSPRCS/FACDWG INC $ 99.25 07/12/201365050 BUILDING MAINTENANCE MATERIALHEAT PUMP SUPPLIESPRCS/FACTHE HOME DEPOT 1902 $ 11.74 07/12/201365050 BUILDING MAINTENANCE MATERIAL4" BRASS CLEANOUT PLUG SC EM GENPRCS/FACTEC #126 $ 216.75 07/12/201365050 BUILDING MAINTENANCE MATERIALPARTS FOR COMPRESSOR, TELEPHONE RM PDPRCS/FACDREISILKER ELEC MOT $ 523.20 07/12/201365050 BUILDING MAINTENANCE MATERIALCONDENSER FAN MOTOR FOR AIR HANDLERPRCS/FACTHE HOME DEPOT 1902 $ 51.79 07/12/201365050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIES FOR WALLY'S OFFICEPRCS/FACABLE DISTRIBUTORS $ 27.39 07/15/201365050 BUILDING MAINTENANCE MATERIALFUSE 10AMP LEVY CENTERPRCS/FACTHE HOME DEPOT 1902 $ 51.92 07/15/201365050 BUILDING MAINTENANCE MATERIALFIRE#4 WATER LINEPRCS/FACTHE HOME DEPOT 1902 $ 68.76 07/15/201365050 BUILDING MAINTENANCE MATERIALDRYWALL AND BUILDING MATERIALS FOR HR SUITEPRCS/FACWW GRAINGER $ 73.72 07/15/201365050 BUILDING MAINTENANCE MATERIALFIRE#4 BATHROOM SPEAKERPRCS/FACVOGUE FABRIC DRAPES $ 19.49 07/15/201365050 BUILDING MAINTENANCE MATERIALFABRIC COVERING FOR WALLY'S TACK BOARDSeptember 9, 2013Page 11 of 32160 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACTHE HOME DEPOT 1902 $ 95.70 07/15/201365050 BUILDING MAINTENANCE MATERIALFIRE#4 BATHROOM EXHAUSTPRCS/FACLEMOI ACE HARDWARE $ 6.70 07/15/201365050 BUILDING MAINTENANCE MATERIALLAKE FRONT BUILDINGS MAINTENANCEPRCS/FACTHE HOME DEPOT 1902 $ 28.02 07/17/201365050 BUILDING MAINTENANCE MATERIALDECORATE CMOPRCS/FACCHICAGO BATTERY $ 288.00 07/18/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT BATTERIES FOR ATTIC PUMP FA PANEL CIVIC CENTERPRCS/FACTHE HOME DEPOT 1902 $ 67.41 07/18/201365050 BUILDING MAINTENANCE MATERIALSTREET BAYPRCS/FACSTEINER ELEC ELK GROVE $ 618.18 07/18/201365050 BUILDING MAINTENANCE MATERIALHR CIVIC CENTER STEINERPRCS/FACSTEINER ELEC ELK GROVE $ 28.25 07/18/201365050 BUILDING MAINTENANCE MATERIALHR CIVIC CENTER STEINERPRCS/FACWW GRAINGER $ 32.29 07/18/201365050 BUILDING MAINTENANCE MATERIALPARKS CONTROL RELAY FOR IRRIGATION PUMPPRCS/FACTHE HOME DEPOT 1902 $ 46.90 07/18/201365050 BUILDING MAINTENANCE MATERIALSPRAY HOSE FOR FIRE#3 CONDENSING UNITPRCS/FACTHE HOME DEPOT 1902 $ 19.39 07/18/201365050 BUILDING MAINTENANCE MATERIALREPAIR STAIRS @ EACPRCS/FACLEMOI ACE HARDWARE $ 8.97 07/18/201365050 BUILDING MAINTENANCE MATERIALFIRE#3 AIRCON COOLING SPRAYPRCS/FACTHE HOME DEPOT 1902 $ 246.84 07/19/201365050 BUILDING MAINTENANCE MATERIALDISPLAY PLATFORM FOR FIRE HQPRCS/FACMARSHALL ELECTRONI $ 37.43 07/19/201365050 BUILDING MAINTENANCE MATERIALSEALITE FITTINGS FOR CHICAGO & KEENEY PUMPPRCS/FACWW GRAINGER $ 56.82 07/19/201365050 BUILDING MAINTENANCE MATERIALGASKETS FOR SLOAN VALVESPRCS/FACJOHNSON LOCKSMITH INC $ 9.00 07/19/201365050 BUILDING MAINTENANCE MATERIALREPLACE FILE CABINET LOCK PDPRCS/FACTHE HOME DEPOT 1902 $ 58.20 07/19/201365050 BUILDING MAINTENANCE MATERIALFIRE#3 AIRCON COOLING SPRAYPRCS/FACLEMOI ACE HARDWARE $ 19.17 07/22/201365050 BUILDING MAINTENANCE MATERIALSPLITTER - WATER LINE ART-LAGOONPRCS/FACTHE HOME DEPOT 1902 $ 1.14 07/22/201365050 BUILDING MAINTENANCE MATERIALFASTENERS FOR ENG. SUITEPRCS/FACLEMOI ACE HARDWARE $ 41.40 07/22/201365050 BUILDING MAINTENANCE MATERIALTRIM ITEMS FOR WALLY'S OFFICEPRCS/FACTHE HOME DEPOT 1902 $ 111.37 07/22/201365050 BUILDING MAINTENANCE MATERIALBUILDING MATERIAL FOR ENG, SUITEPRCS/FACTHE HOME DEPOT 1902 $ 53.90 07/22/201365050 BUILDING MAINTENANCE MATERIALHR CIVIC CENTER STEINERPRCS/FACACTIVE ELECTRIC SUPPLY $ 82.72 07/22/201365050 BUILDING MAINTENANCE MATERIALHR CIVIC CENTER STEINERPRCS/FACLEMOI ACE HARDWARE $ 24.88 07/22/201365050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR FOUNTAIN WATER TREATMENTPRCS/FACWORLD DRYER CORP $ 145.84 07/22/201365050 BUILDING MAINTENANCE MATERIALLAKE FRONT BUILDING HAMD DRYERPRCS/FACTHE HOME DEPOT 1902 $ 5.94 07/22/2013 65085 MINOR EQUIP & TOOLS3/8 NUT DRIVER FOR DRILLPRCS/FACMARSHALL ELECTRONI $ 8.64 07/23/201365050 BUILDING MAINTENANCE MATERIALFLEETWOOD BALL FIELD LIGHTSPRCS/FACRAKUTEN.COM BUY.COM $ 24.99 07/23/2013 65085 MINOR EQUIP & TOOLSREPAIR PART FOR SHOP SANDERPRCS/FACMARSHALL ELECTRONI $ 1.53 07/24/201365050 BUILDING MAINTENANCE MATERIALMARSHALL D BUILDINGPRCS/FACA & J SEWER SERVICE $ 319.00 07/24/201365050 BUILDING MAINTENANCE MATERIALPIT PUMP OUT AT LIGHT HOUSE BEACHPRCS/FACMARSHALL ELECTRONI $ 28.97 07/24/201365050 BUILDING MAINTENANCE MATERIALHOWARD STREET 3 FLAT, SECURITY LIGHTSeptember 9, 2013Page 12 of 32161 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACSTANDARD PIPE $ 277.21 07/25/201365050 BUILDING MAINTENANCE MATERIALLIBRARY - RP2 PARTSPRCS/FACWW GRAINGER $ 31.99 07/25/201365050 BUILDING MAINTENANCE MATERIALROSE GARDEN FOUNTAIN CONTROLSPRCS/FACTHE NORROS CORPORATION $ 634.34 07/25/201365050 BUILDING MAINTENANCE MATERIALBOILER TEST KIT AND NEW PROBE FOR LMCCPRCS/FACABLE DISTRIBUTORS $ 830.61 07/26/201365050 BUILDING MAINTENANCE MATERIALDUCT WORK FOR PD & EXHAUST WITH 6 SENSORS FOR FLEETWOODPRCS/FACTHE HOME DEPOT 1902 $ 10.32 07/26/201365050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SHOPPRCS/FACTHE HOME DEPOT 1902 $ 101.32 07/26/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR HR SUITE 1700PRCS/FACTHE HOME DEPOT 1902 $ 36.37 07/26/201365050 BUILDING MAINTENANCE MATERIALSHELVING AND MOUNTING HARDWARE FOR SUITE 1700PRCS/FACTHE HOME DEPOT 1902 $ 11.97 07/26/201365050 BUILDING MAINTENANCE MATERIALD BUILDINGPRCS/FACTHE HOME DEPOT 1902 $ 5.98 07/26/201365050 BUILDING MAINTENANCE MATERIALD BUILDINGPRCS/FACLEMOI ACE HARDWARE $ 42.12 07/26/201365050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR FOUNTAIN WATER TREAMENTPRCS/FACCROWN TROPHY 54 $ 60.00 07/26/201365050 BUILDING MAINTENANCE MATERIALRETIREMENT PLAQUE FOR GLENN CRABTREEPRCS/FACCROWN TROPHY 54 $ 15.00 07/26/201365050 BUILDING MAINTENANCE MATERIALRETIREMENT PLAQUE FOR OSHGANPRCS/FACWW GRAINGER $ 226.40 07/26/201365050 BUILDING MAINTENANCE MATERIALMETERING CARTRIDGE FOR CHICAGO FAUCETSPRCS/FACTHE HOME DEPOT 1902 $ 35.81 07/26/2013 65085 MINOR EQUIP & TOOLSTOOLS, STUD FINDER, CHALK LINE, BUNGEE CORDSPRCS/FACABLE DISTRIBUTORS $ 30.86 07/29/201365050 BUILDING MAINTENANCE MATERIALINSULATION FIRE#3 AT CAP EVIDENCE ROOMPRCS/FACWW GRAINGER $ 52.37 07/29/201365050 BUILDING MAINTENANCE MATERIALBELTS, VARIOUS BUILDINGSPRCS/FACTHE HOME DEPOT 1902 $ 18.21 07/29/201365050 BUILDING MAINTENANCE MATERIALSHELVING AND MOUNTING HRADWARE FOR SUITE 1700PRCS/FACORGANIC DYESTUFF C $ 259.64 07/29/201365050 BUILDING MAINTENANCE MATERIALPURPLE DYE FOR FOUNTAIN SQUAREPRCS/FACWW GRAINGER $ 257.63 07/29/201365050 BUILDING MAINTENANCE MATERIALEPD VENTILATION FOR EVIDENCE AREAPRCS/FACTHE HOME DEPOT 1902 $ 99.00 07/29/201365050 BUILDING MAINTENANCE MATERIALREPAIR WINDOWS @ RECYCLING CENTERPRCS/FACLEMOI ACE HARDWARE $ 3.04 07/29/2013 65085 MINOR EQUIP & TOOLSSCREWS TO FIX REFRIGERATOR GAUGESPRCS/FACWW GRAINGER $ 118.78 07/29/2013 65085 MINOR EQUIP & TOOLSMETER FOR MEASURING CFMPRCS/FACSTANDARD PIPE $ 188.34 07/30/201365050 BUILDING MAINTENANCE MATERIALTOILET BROKEN @ JAMES PARKPRCS/FACLEMOI ACE HARDWARE $ 9.57 07/30/201365050 BUILDING MAINTENANCE MATERIALLEAHY PARK DRINKING FOUNTAINPRCS/FACTHE HOME DEPOT 1902 $ 23.84 07/31/201365050 BUILDING MAINTENANCE MATERIALWOOD TRIM FOR WALLY'S OFFICEPRCS/FACLEMOI ACE HARDWARE $ 35.94 07/31/201365050 BUILDING MAINTENANCE MATERIALANGLE IRON FOR DATA CENTER EM GEN UPGRADEPRCS/FACTHE HOME DEPOT 1902 $ 46.62 07/31/201365050 BUILDING MAINTENANCE MATERIALREPAIR WINDOWS @ 629 HOWARDPRCS/FACTHE HOME DEPOT 1902 $ 14.97 07/31/201365050 BUILDING MAINTENANCE MATERIALREPAIR WINDOWS @ 629 HOWARDPRCS/FACWW GRAINGER $ 240.30 07/31/201365050 BUILDING MAINTENANCE MATERIALSERVICE CENTER AIR COMPRESSORPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 165.14 07/01/2013 65025 FOODSUPPLIES FOR CAMPSeptember 9, 2013Page 13 of 32162 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 39.99 07/01/2013 65025 FOODSUPPLIES FOR TECH MEETINGPRCS/FLEETWOOD JOUR CNTRWINGS OVER EVANSTO $ 39.99 07/01/2013 65025 FOODSUPPLIES FOR OPENING NIGHT PERFORMANCEPRCS/FLEETWOOD JOUR CNTRGOVOLUTION SAMUEL F FE $ 18.00 07/01/2013 65110 REC PROGRAM SUPPLIES LICENSE RIGHTS FOR PERFORMANCEPRCS/FLEETWOOD JOUR CNTRSAMUEL FRENCH INC./ B $ 450.00 07/01/2013 65110 REC PROGRAM SUPPLIES LICENSE RIGHTS FOR PERFORMANCE OF GOING TO ST. IVESPRCS/FLEETWOOD JOUR CNTRBELMONT ARMY SURPLUS $ 13.00 07/01/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER PRODUCTIONPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 32.74 07/02/2013 65025 FOODSUPPLIES FOR TECH WEEK MEETINGPRCS/FLEETWOOD JOUR CNTREVANSTON GLASS AND MIR $ 670.00 07/03/2013 41217 RESERVE F/J CTR RECGLASS REPAIR AT FJCCPRCS/FLEETWOOD JOUR CNTRECC DSS-DISC SCH SUPPL $ 83.25 07/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRWALGREENS #0252 $ 20.00 07/03/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 14.00 07/03/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 6.90 07/04/2013 65110 REC PROGRAM SUPPLIES CLEANING OF BLANKETSPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 256.00 07/04/2013 65110 REC PROGRAM SUPPLIES CLEANING OF TABLE CLOTHSPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 57.79 07/05/2013 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 40.32 07/08/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 245.00 07/09/2013 65025 FOODOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 115.02 07/09/2013 65110 REC PROGRAM SUPPLIES BASKETBALL OFFICIAL SHIRTSPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 260.77 07/10/2013 65025 FOODSUPPLIES FOR CAMP AND SENIOR FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 5.94 07/10/2013 65025 FOODCAMP REFRESHMENTSPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 39.70 07/10/2013 65040 JANITORIAL SUPPLIESBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTRKOHL CHILDRENS MUSEUM $ 60.00 07/11/2013 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 892.50 07/11/2013 65110 REC PROGRAM SUPPLIES BASKETBALL SHIRTSPRCS/FLEETWOOD JOUR CNTRODYSSEY FUN WORLD $ 945.00 07/12/2013 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 272.00 07/12/2013 62507 FIELD TRIPSPURCHASE OF TICKETS FOR OUTING AT TASTEPRCS/FLEETWOOD JOUR CNTRVOLO MUSEUM ENTERTA $ 294.15 07/15/2013 62507 FIELD TRIPSOUTING FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 18.47 07/15/2013 65025 FOODITEMS FOR CAMPPRCS/FLEETWOOD JOUR CNTRDRAPE KINGS CHICAGO $ 400.00 07/15/2013 65110 REC PROGRAM SUPPLIES CURTAINS FOR PRODUCTION OF GOING TO ST. IVESPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 28.04 07/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE $ 192.94 07/15/2013 65110 REC PROGRAM SUPPLIES SUPPLY FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 80.30 07/15/2013 65110 REC PROGRAM SUPPLIES BUILDING SUPPLIES FOR SETPRCS/FLEETWOOD JOUR CNTRRAGSTOCK #70 $ 15.50 07/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESSeptember 9, 2013Page 14 of 32163 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRRAGSTOCK #70 $ 2.99 07/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESPRCS/FLEETWOOD JOUR CNTR BURLINGTON COA00008383 $ 42.98 07/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESPRCS/FLEETWOOD JOUR CNTR TJMAXX #0724 $ 19.99 07/15/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESPRCS/FLEETWOOD JOUR CNTR MICHAELS #3849 $ 34.98 07/16/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR GIORDANO`S OF EVANSTON $ 266.50 07/18/2013 65025 FOOD SUPPLIES FOR CAMP PROJECT SCAVENGER HUNTPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 146.08 07/18/2013 65040 JANITORIAL SUPPLIES SUPPLIES FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTR S&S WORLDWIDE $ 391.53 07/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 41.72 07/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR TUESDAY MORNING # 0784 $ 59.98 07/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESPRCS/FLEETWOOD JOUR CNTR HAUNTED TRAILS - BURBA $ 328.50 07/19/2013 62507 FIELD TRIPS BALANCE FOR FIELD TRIPPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 76.58 07/19/2013 65025 FOOD SUPPLIES FOR SENIOR PROGRAMPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 14.50 07/19/2013 65110 REC PROGRAM SUPPLIES STAGE /SET SUPPLIES PRCS/FLEETWOOD JOUR CNTR CLARK FASHION DEPOT $ 17.48 07/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESPRCS/FLEETWOOD JOUR CNTR TOM THUMB HOBBY & CRAF $ 7.99 07/19/2013 65110 REC PROGRAM SUPPLIES MATERIALS FOR DISPLAY CASEPRCS/FLEETWOOD JOUR CNTR DSW $ 58.92 07/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST. IVESPRCS/FLEETWOOD JOUR CNTR CLARK FASHIONS INC $ 78.00 07/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ST IVESPRCS/FLEETWOOD JOUR CNTR WALGREENS #2619 $ 20.45 07/22/2013 65025 FOOD SUPPLIES FOR SPOKEN WORDPRCS/FLEETWOOD JOUR CNTR GIGIO S PIZZERIA $ 351.85 07/22/2013 65025 FOOD SUPPLIES FOR SPOKEN WORDPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 14.99 07/22/2013 65025 FOOD SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR TARGET 00020792 $ 425.00 07/22/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR AMAZON.COM $ 101.24 07/22/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTR NORDSTROM-RACK #0274 $ 21.82 07/22/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GOING TO ST. IVESPRCS/FLEETWOOD JOUR CNTR PAYPAL CHI CANVAS $ 80.17 07/22/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTR TARGET 00020792 $ 35.97 07/22/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTR GFS MKTPLC #1915 $ 402.01 07/23/2013 65025 FOOD SUPPLIES FOR SENIOR / CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTR SQ NANCE CONSULTING S $ 950.00 07/23/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR YOUNG ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTR AMAZON.COM $ 34.82 07/23/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 69.85 07/24/2013 65025 FOOD SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 2.49 07/24/2013 65025 FOOD SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR GFS MKTPLC #1915 $ 258.22 07/25/2013 65025 FOOD SUPPLIES FOR NEXT GREAT CHEF CONTESTSeptember 9, 2013Page 15 of 32164 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 29.94 07/26/2013 65040 JANITORIAL SUPPLIESSUPPLIES FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 29.98 07/26/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP - SOUND SYSTEMPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 5.98 07/30/2013 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRSQ NANCE CONSULTING S $ 650.00 07/30/2013 65110 REC PROGRAM SUPPLIES SHIRTS FOR PLAYERS AND STAFF IN YOUNG ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTRDOMINICKS STOR00017004 $ 33.13 07/30/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COOKING CONTESTPRCS/FLEETWOOD JOUR CNTRBRUNSWICK ZONE DEERF $ 599.00 07/31/2013 62507 FIELD TRIPSFIELD TRIP FOR BLOOMING CAMPERSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 82.94 07/31/2013 65025 FOODSUPPLIES FOR THE SENIOR FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 84.00 07/31/2013 65110 REC PROGRAM SUPPLIES CLEANING OF TABLE CLOTHSPRCS/LEVY SEN CNTRHOTEL DELUXE $ 1,378.58 07/01/2013 62295 TRAINING & TRAVELHOTEL FOR MAKING CITIES LIVABLE CONFERENCEPRCS/LEVY SEN CNTRJEWEL #3487 $ 27.51 07/01/2013 65025 FOODFOOD FOR ICE CREAM SOCIALPRCS/LEVY SEN CNTRALASKA A 0272128947186 $ 20.00 07/03/2013 62295 TRAINING & TRAVELBAGGAGE CHECK FOR MAKING CITIES LIVABLE CONFERENCEPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 46.43 07/11/2013 65025 FOODSUPPLIES FOR ICE CREAM SOCIALPRCS/LEVY SEN CNTRPAYPAL SQUARETRADE $ 34.99 07/11/2013 65110 REC PROGRAM SUPPLIES 2 WAY RADIOS FOR BUILDING STAFFPRCS/LEVY SEN CNTRPAYPAL SHORTSTOPLT $ 245.02 07/11/2013 65110 REC PROGRAM SUPPLIES WARRANTY FOR 2 WAY RADIOSPRCS/LEVY SEN CNTRI D WHOLESALERS $ 58.33 07/11/2013 65110 REC PROGRAM SUPPLIES LANYARDS FOR FITNESS BADGESPRCS/LEVY SEN CNTR1000BULBS.COM $ 134.58 07/12/2013 65040 JANITORIAL SUPPLIESLIGHT BULBS FOR BUILDINGPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 124.42 07/12/2013 65095 OFFICE SUPPLIESERGONOMIC KEYBOARD FOR FRONT DESKPRCS/LEVY SEN CNTRAMAZON.COM $ 66.86 07/15/2013 65095 OFFICE SUPPLIESWIRELESS KEYBOARD FOR KAREN'S OFFICEPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 398.38 07/17/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY MAKING CLASSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 74.90 07/24/201365050 BUILDING MAINTENANCE MATERIALTOILET SEAT AND TOOLSPRCS/LEVY SEN CNTRMARIAN HEATH GREETING $ 180.22 07/26/2013 65110 REC PROGRAM SUPPLIES CARDS FOR GIFT SHOPPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 100.75 07/29/2013 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES FOR JAMES PARKPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 8.97 07/31/2013 65040 JANITORIAL SUPPLIESBLEACH FOR BUILDINGPRCS/LEVY SEN CNTRDRAMATIC PUBLISHING CO $ 300.00 07/31/2013 65110 REC PROGRAM SUPPLIES ROYALTIES FOR EVANSTON CHILDREN'S THEATRE FALL PERFORMANCEPRCS/NOYES CNTRCHICAGO BRAUHAUS INC $ 520.00 07/01/2013 62507 FIELD TRIPSARTS CAMP FIELD TRIPPRCS/NOYES CNTRDOLRTREE 673 00006734 $ 38.00 07/01/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FAMILY ARTS ACTIVITY AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTRMICHAELS #2037 $ 211.96 07/01/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FAMILY ARTS ACTIVITY AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTRDOMINICKS STOR00011379 $ 44.29 07/02/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT #1987 $ 17.42 07/02/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FAMILY ARTS ACTIVITY AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTRSHER-A-PUNJAB RESTA $ 200.00 07/03/2013 62507 FIELD TRIPSARTS CAMP FIELD TRIP DEPOSIT (NOTE SUBSEQUENT REFUND LATER IN MONTH)September 9, 2013Page 16 of 32165 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRWALGREENS #2619 $ 13.77 07/03/2013 65025 FOODICE AND SOFT DRINKS FOR STARLIGHT CONCERT SERIES PERFORMERSPRCS/NOYES CNTRUNDERGROUND PRINTING $ 72.00 07/03/2013 65110 REC PROGRAM SUPPLIES YAP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 8.49 07/03/2013 65110 REC PROGRAM SUPPLIES COSTUMERS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 11.04 07/03/2013 65110 REC PROGRAM SUPPLIES YAP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 14.97 07/03/2013 65110 REC PROGRAM SUPPLIES NOYES SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 25.86 07/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FAMILY ARTS ACTIVITY AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 54.86 07/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FAMILY ARTS ACTIVITY AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTRRADIOSHACK COR00164145 $ 19.99 07/03/2013 65110 REC PROGRAM SUPPLIES VIDEOTAPES FOR DOCUMENTING SUMMER ARTS PERFORMANCESPRCS/NOYES CNTRPRINT PLACE $ 103.62 07/04/2013 62210 PRINTINGPROMOTIONAL POSTCARDS FOR SUMMER ARTS FESTIVALSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 21.48 07/04/2013 65110 REC PROGRAM SUPPLIES PRINCESS AND MEDIA CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 36.34 07/04/2013 65110 REC PROGRAM SUPPLIES YAP SUPPLIESPRCS/NOYES CNTRDEAR EMILY $ 100.00 07/04/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FAMILY ARTS ACTIVITIES AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 122.33 07/08/2013 65110 REC PROGRAM SUPPLIES COSTUMERS CAMP, MAGICAL WORLDS AND STEAMPUNK CAMP SUPPLIESPRCS/NOYES CNTRAMAZON.COM $ 15.99 07/08/2013 65110 REC PROGRAM SUPPLIES FAIRIES AND PRINCESS SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 31.71 07/08/2013 65110 REC PROGRAM SUPPLIES FULL DAY CAMP SUPPLIESPRCS/NOYES CNTRCVS PHARMACY #3901 Q03 $ 9.98 07/08/2013 65110 REC PROGRAM SUPPLIES PRINCESS CAMP SUPPLIESPRCS/NOYES CNTRTOM THUMB HOBBY & CRAF $ 32.51 07/08/2013 65110 REC PROGRAM SUPPLIES PRINCESS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 53.51 07/08/2013 65110 REC PROGRAM SUPPLIES PIRATE YAP AND FULL DAY SUPPLIESPRCS/NOYES CNTRPRINT PLACE $ 31.40 07/09/2013 62210 PRINTINGBILLING ADJUSTMENT ON ORDER OF PROMOTIONAL POSTCARDS FOR SUMMER ARTS FESTIVALSPRCS/NOYES CNTRSERVICE SANITATION $ 167.00 07/09/2013 62515 RENTAL SERVICESJULY 16,2013 STARLIGHT CONCERT: RESTROOM RENTALPRCS/NOYES CNTRFOOD4LESS #0558 $ 111.33 07/09/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD, PRINCESS AND MAGICAL WORLDS SUPPLIESPRCS/NOYES CNTRSERVICE SANITATION $ 167.00 07/10/2013 62515 RENTAL SERVICESJULY 16, 13' STARLIGHT CONCERT: RESTROOM RENTALPRCS/NOYES CNTRWALGREENS #2619 $ 1.79 07/10/2013 65025 FOODICE FOR STARLIGHT CONCERT SERIES PERFORMERSPRCS/NOYES CNTRBOMBAY INDIAN GRILL $ 161.00 07/11/2013 62507 FIELD TRIPSINDIA WEEK FIELD TRIPPRCS/NOYES CNTRSHER-A-PUNJAB RESTA $ (200.00) 07/11/2013 62507 FIELD TRIPSREFUND OF DEPOSIT FOR ARTS CAMP FIELD TRIPPRCS/NOYES CNTRFACTORY CARD OUTLET #3 $ 99.50 07/11/2013 65110 REC PROGRAM SUPPLIES PLASTIC TABLECLOTHS FOR SUMMER ARTS FESTIVALSPRCS/NOYES CNTRCHICAGOS N SHORE CONV $ 500.00 07/12/2013 62205 ADVERTISINGAD TO PROMOTE ARTS PROGRAMMING IN CNSCVB VISITORS GUIDEPRCS/NOYES CNTRUSPS 16262202033309188 $ 132.00 07/12/2013 62315 POSTAGENOYES GALLERY EXHIBIT POSTCARDPRCS/NOYES CNTRYOUNG CHEFS ACADEMY $ 137.50 07/12/2013 62507 FIELD TRIPSEARLY CHILDHOOD SUMMER ARTS CAMP FIELD TRIPPRCS/NOYES CNTRWALGREENS #4218 $ 8.77 07/12/2013 65025 FOODICE AND WATER FOR STARLIGHT CONCERT SERIES PERFORMERSSeptember 9, 2013Page 17 of 32166 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 39.99 07/12/2013 65095 OFFICE SUPPLIESPORTABLE PHONE CHARGER FOR ON-SITE USE AT LAKEFRONT ARTS FESTIVALSPRCS/NOYES CNTR UNDERGROUND PRINTING $ 367.20 07/12/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTR D & D FINER FOODS $ 14.26 07/12/2013 65110 REC PROGRAM SUPPLIES MAGICAL WORLDSPRCS/NOYES CNTR OCS SOLUTIONS $ 6.95 07/15/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COMPRCS/NOYES CNTR BOMBAY INDIAN GRILL $ 19.00 07/15/2013 62507 FIELD TRIPS INDIA FIELD TRIPPRCS/NOYES CNTR TED'S FRESH MARKET $ 15.83 07/15/2013 65110 REC PROGRAM SUPPLIES FULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 31.33 07/15/2013 65110 REC PROGRAM SUPPLIES FULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTR BARNES & NOBLE #2236 $ 22.49 07/15/2013 65110 REC PROGRAM SUPPLIES STEAMPUNK SUPPLIESPRCS/NOYES CNTR VOGUE FABRICS $ 5.29 07/15/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTR CLARK-DEVON HARDWA $ 16.77 07/15/2013 65110 REC PROGRAM SUPPLIES STEAMPUNK SUPPLIESPRCS/NOYES CNTR SUN TIMES MEDIA ADVERT $ 602.00 07/16/2013 62205 ADVERTISING ADS IN EVANSTON REVIEW TO PROMOTE SUMMER ARTS FESTIVALSPRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 21.27 07/16/2013 65110 REC PROGRAM SUPPLIES STEAMPUNK CAMP SUPPLIESPRCS/NOYES CNTR D & D FINER FOODS $ 15.85 07/16/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 25.04 07/16/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR FAMILY ARTS ACTIVITIES AREA AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTR PAYPAL CRIMS $ 50.00 07/17/2013 62507 FIELD TRIPS WRITERS CAMP FIELD TRIPPRCS/NOYES CNTR D & D FINER FOODS $ 5.78 07/17/2013 65025 FOOD ICE AND SOFT DRINKS FOR STARLIGHT CONCERT SERIES PERFORMERSPRCS/NOYES CNTR DOMINICKS STOR00017004 $ 12.27 07/17/2013 65025 FOOD ICE AND SOFT DRINKS FOR STARLIGHT CONCERT SERIES PERFORMERSPRCS/NOYES CNTR THE HOME DEPOT 1902 $ 41.64 07/17/2013 65110 REC PROGRAM SUPPLIES MAGICAL WORLDS SUPPLYPRCS/NOYES CNTR D & D FINER FOODS $ 37.96 07/17/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD MAGICAL WORLDS SUPPLIESPRCS/NOYES CNTR DOMINICKS STOR00011379 $ 60.59 07/17/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD CAMP SUPPLIESPRCS/NOYES CNTR THE HOME DEPOT 1902 $ 89.91 07/18/201365050 BUILDING MAINTENANCE MATERIAL SPLIT - LIGHT BULBS FOR NOYES BUILDING (19.18%)PRCS/NOYES CNTR THE HOME DEPOT 1902 $ 378.77 07/18/2013 65095 OFFICE SUPPLIES SPLIT - OFFICE SUPPLIES FOR SUMMER ARTS FESTIVALS (80.82%)PRCS/NOYES CNTR TARGET 00009274 $ 163.72 07/18/2013 65095 OFFICE SUPPLIES SUPPLIES FOR SUMMER ARTS FESTIVALSPRCS/NOYES CNTR AMAZON.COM $ 40.59 07/18/2013 65110 REC PROGRAM SUPPLIES FULL DAY ARTS CAMP SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 17.70 07/18/2013 65110 REC PROGRAM SUPPLIES FAIRIES SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 24.51 07/18/2013 65110 REC PROGRAM SUPPLIES FAIRIES AND YAP SUPPLIESPRCS/NOYES CNTR PRINT PLACE $ 128.93 07/19/2013 62210 PRINTING POSTCARDS FOR NOYES GALLERY EXHIBITIONPRCS/NOYES CNTR TODAYS BUSINESS SOLUTI $ 20.00 07/19/2013 62210 PRINTING LARGE SITE MAPS FOR FESTIVAL INFO BOOTHPRCS/NOYES CNTR WALGREENS #4218 $ 1.79 07/19/2013 65025 FOOD STARLIGHT CONCERT SERIES: ICE FOR PERFORMERSPRCS/NOYES CNTR BLICK ART 800 447 1892 $ 52.44 07/19/2013 65095 OFFICE SUPPLIES FOAM BOARD AND SPRAY ADHESIVE FOR SUMMER ARTS FESTIVAL SIGNSSeptember 9, 2013Page 18 of 32167 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRDOMINICKS STOR00011379 $ 43.18 07/19/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR TARGET 00009274 $ 44.37 07/19/2013 65110 REC PROGRAM SUPPLIES TOWELS AND SUPPLIES FOR STARLIGHT CONCERT SERIESPRCS/NOYES CNTR JEWEL #3428 $ 40.00 07/22/2013 65025 FOOD WATER FOR SUMMER ARTS FESTIVALSPRCS/NOYES CNTR THE HOME DEPOT 1902 $ 64.05 07/22/2013 65110 REC PROGRAM SUPPLIES ARTS SUPPLIES FOR YAP CAMPPRCS/NOYES CNTR JEWEL #3428 $ 14.97 07/22/2013 65110 REC PROGRAM SUPPLIES ETHNIC FESTIVAL: SUPPLIES FOR HOSPITATLITY TENTPRCS/NOYES CNTR YOUNG CHEFS ACADEMY $ (50.00) 07/23/2013 62507 FIELD TRIPS EARLY CHILDHOOD SUMMER CAMP FIELD TRIP: RETURNED DEPOSITPRCS/NOYES CNTR DOMINICKS STOR00011379 $ 51.07 07/24/2013 65025 FOOD REFRESHMENTS FOR STARLIGHT CONCERT SERIES PERFORMERSPRCS/NOYES CNTR DOMINICKS STOR00011379 $ 92.99 07/24/2013 65110 REC PROGRAM SUPPLIES FULL DAY AND EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR TARGET 00009274 $ 18.86 07/24/2013 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL: SUPPOLIES FOR CHILDRENS CRAFT TENTPRCS/NOYES CNTR SERVICE SANITATION $ 167.00 07/25/2013 62515 RENTAL SERVICES AUG. 7 MOVIE IN THE PARK: RESTROOM RENTALPRCS/NOYES CNTR BLICK ART 800 447 1892 $ 69.48 07/25/2013 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL: SUPPLIES FOR CHILDRENS CRAFT TENTPRCS/NOYES CNTR UPS 1Z52809T0393531321 $ 25.16 07/26/2013 62315 POSTAGE RETURN SHIPPING OF WALKIE-TALKIES USED AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTR UPS 29371456DNN $ 6.96 07/26/2013 62315 POSTAGEFEE ADJUSTMENT ON RETURN SHIPPING OF WALKIE-TALKIES USED AT ETHNIC ARTS FESTIVALPRCS/NOYES CNTR PAYPAL CHINATOWNMU $ 227.00 07/26/2013 62507 FIELD TRIPS ARTS CAMP FIELD TRIPPRCS/NOYES CNTR SERVICE SANITATION $ 167.00 07/26/2013 62515 RENTAL SERVICES AUG. 8 STARLIGHT CONCERT: RESTROOM RENTALPRCS/NOYES CNTR WALGREENS #2619 $ 8.28 07/26/2013 65025 FOOD ICE AND WATER FOR STARLIGHT CONCERT SERIES PERFORMERSPRCS/NOYES CNTR FACTORY CARD OUTLET #3 $ 27.86 07/26/2013 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL: SUPPLIES FOR AUCTION TENTPRCS/NOYES CNTR PRINT PLACE $ 993.51 07/29/2013 62210 PRINTING PROGRAM BOOK PRINTING FOR LAKESHORE ARTS FESTIVALPRCS/NOYES CNTR PHO HUNG $ 552.00 07/29/2013 62507 FIELD TRIPS ARTS CAMP FIELD TRIPPRCS/NOYES CNTR DBC BLICK ART MATERIAL $ 113.78 07/29/2013 65110 REC PROGRAM SUPPLIES RENAISSANCE CAMP SUPPLIESPRCS/NOYES CNTR DOMINICKS STOR00011379 $ 82.53 07/29/2013 65110 REC PROGRAM SUPPLIES FULL DAY AND EARLY CHILDHOOD SUPPLIESPRCS/PARKS FORESTRY BSN SPORT SUPPLY GROUP $ 360.72 07/01/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS VOLLEY BALL NETSPRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 17.51 07/02/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS RIBBED BELTPRCS/PARKS FORESTRY BUY THE YARD INC $ 116.00 07/02/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS SANDPRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 45.30 07/02/2013 65085 MINOR EQUIP & TOOLS SMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRY THE HOME DEPOT #8598 $ 63.45 07/04/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS SNOW FENCE POSTSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 63.45 07/04/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS SNOW FENCE POSTSPRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 32.19 07/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAPE, CABLES TIESPRCS/PARKS FORESTRY QUARTET DIGITAL PRINTI $ 75.00 07/04/2013 65095 OFFICE SUPPLIES CARDSPRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 29.66 07/08/2013 65040 JANITORIAL SUPPLIES SQUEEGESSeptember 9, 2013Page 19 of 32168 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRYBUY THE YARD INC $ 99.00 07/09/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSCREENINGSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 61.94 07/11/201365050 BUILDING MAINTENANCE MATERIALSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRYBUY THE YARD INC $ 99.00 07/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSCREENINGSPRCS/PARKS FORESTRYBUY THE YARD INC $ 66.00 07/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSCREENINGSPRCS/PARKS FORESTRYBUY THE YARD INC $ 66.00 07/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSCREENINGPRCS/PARKS FORESTRYCARQUEST 01027598 $ 71.47 07/11/2013 65085 MINOR EQUIP & TOOLSAIR RATCHET PARTSPRCS/PARKS FORESTRYJ.W. TURF INC $ 149.10 07/11/2013 65110 REC PROGRAM SUPPLIES PARTS FOR BALL DIAMOND GROOMERPRCS/PARKS FORESTRYJ.W. TURF INC $ (158.59) 07/11/2013 65110 REC PROGRAM SUPPLIES CREDITPRCS/PARKS FORESTRYAMERICAN PUBLIC WORKS $ 350.00 07/12/2013 62295 TRAINING & TRAVELAPWA CONFERENCE REGISTRATIONPRCS/PARKS FORESTRYJOHNSON LOCKSMITH INC $ 31.40 07/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSLOCKSPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 7.49 07/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSNUTS, BOLTSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 29.94 07/15/201365050 BUILDING MAINTENANCE MATERIAL4X4 LUMBERPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 1.07 07/15/2013 65110 REC PROGRAM SUPPLIES TEFLON TAPEPRCS/PARKS FORESTRYCONSERV FS INC $ 237.60 07/15/2013 65110 REC PROGRAM SUPPLIES TURFACEPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 99.16 07/15/2013 65110 REC PROGRAM SUPPLIES IRRIGATION PARTS AND TOOLSPRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 73.73 07/16/2013 65090 SAFETY EQUIPMENTSAFETY GLASSESPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 26.04 07/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSPARK PLUG BOOT (12)PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 32.65 07/17/2013 65110 REC PROGRAM SUPPLIES HAND PUMPPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 111.70 07/18/2013 65040 JANITORIAL SUPPLIESPUSH BROOM GARBAGE CAN LINERPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 22.78 07/18/2013 65040 JANITORIAL SUPPLIESVELCRO TAPE CAULK SPRAYERPRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 17.95 07/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 319.87 07/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRYHAROLD'S TRUE VALUE HD $ 21.28 07/18/2013 65110 REC PROGRAM SUPPLIES IRRIGATION SUPPLIESPRCS/PARKS FORESTRYTHE MORTON ARBORETUM E $ 330.00 07/22/2013 62295 TRAINING & TRAVELTRAININGPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 135.28 07/22/2013 65040 JANITORIAL SUPPLIESCHAIN 4 WAY WRENCHPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 129.26 07/22/2013 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 11.86 07/22/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSMALL TOOLS, BOLTS, NUTSPRCS/PARKS FORESTRYCARQUEST 01027598 $ 11.94 07/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSILICONEPRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 35.42 07/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 13.41 07/22/2013 65085 MINOR EQUIP & TOOLSGRIND WHEELSeptember 9, 2013Page 20 of 32169 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 33.79 07/22/2013 65085 MINOR EQUIP & TOOLSGRINDING WHEELPRCS/PARKS FORESTRYSAFETY SUPPLY ILLINOIS $ 226.17 07/22/2013 65090 SAFETY EQUIPMENTGLOVESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 18.18 07/23/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 7.66 07/23/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRYDOMINICKS STOR00011379 $ 11.18 07/24/2013 65025 FOODVEGETABLE OIL, MEASURING CUPPRCS/PARKS FORESTRYTHE MORTON ARBORETUM E $ 55.00 07/24/2013 62295 TRAINING & TRAVELTRAININGPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 101.89 07/24/2013 65090 SAFETY EQUIPMENTSAFETY GLASSESPRCS/PARKS FORESTRYDETAILED PLAY PRO $ 414.65 07/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSBUCKET SWINGSPRCS/PARKS FORESTRYEREPLACEMENTPARTS.COM $ 36.35 07/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRYDETAILED PLAY PRO $ 153.95 07/31/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSCLEVIS HANGERSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 65.93 07/31/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSCABLE TIES, CONSTRUCTION FENCEPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 75.00 07/31/2013 65090 SAFETY EQUIPMENTSAEFTY CHAPSPRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 89.37 07/31/2013 65090 SAFETY EQUIPMENTSAFETY GLASSESPRCS/RBT CROWN CNTRGO BANANAS $ 872.99 07/01/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRPEGGY NOTEBAERT NATURE $ 123.00 07/01/2013 62507 FIELD TRIPSSUMMERTIME CREATIVE PLAY FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 388.50 07/01/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRKOHL CHILDRENS MUSEUM $ 60.00 07/01/2013 62507 FIELD TRIPSSUMMERTIME CREATIVE PLAY FIELD TRIP.PRCS/RBT CROWN CNTRSQ CAROLYN KOCAN $ 750.00 07/01/2013 65020 CLOTHINGSUMMER CAMP T-SHIRTS (TWEEN TOWN)PRCS/RBT CROWN CNTRSQ CAROLYN KOCAN $ 750.00 07/01/2013 65020 CLOTHINGSUMMER CAMP T-SHIRTS (FUN FACTORY)PRCS/RBT CROWN CNTRPLUM CATERING 00 OF 00 $ 594.66 07/01/2013 65025 FOODPRESCHOOL SNACKS.PRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 54.65 07/01/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALKEYS FOR STORAGE CABINETS.PRCS/RBT CROWN CNTRECC DSS-DISC SCH SUPPL $ 162.21 07/01/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRECC DSS-DISC SCH SUPPL $ 385.62 07/01/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES FOR VARIOUS CAMP PROGRAMS.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 59.91 07/01/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIES.PRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 22.49 07/01/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRSQ CAROLYN KOCAN $ (750.00) 07/02/2013 65020 CLOTHINGREFUND OVERCHARGE FOR T-SHIRTS.PRCS/RBT CROWN CNTRSQ CAROLYN KOCAN $ 590.00 07/02/2013 65020 CLOTHINGSUMMER CAMP T-SHIRTS (SURF'N'TURF)PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 361.29 07/02/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP.PRCS/RBT CROWN CNTRFOX VALLEY FIRE AND SA $ 174.00 07/03/2013 62245 OTHER EQ MAINTQUARTERLY FIRE ALARM INSPECTION.PRCS/RBT CROWN CNTRCINTAS 769 $ 132.30 07/03/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPETED MATS FOR LOBBY AREA AND HALLWAYS.September 9, 2013Page 21 of 32170 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRVOGUE FABRICS $ 45.90 07/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR 4TH OF JULY PARADE.PRCS/RBT CROWN CNTRCROWN AWARDS INC $ 249.75 07/03/2013 65110 REC PROGRAM SUPPLIES AWARDS FOR JULY OPEN COMPETITION.PRCS/RBT CROWN CNTRHOH WATER TECHNOLOGY $ 393.75 07/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 58.43 07/04/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR 4TH OF JULY PARADE.PRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 20.25 07/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTEAM ROOM KEYS.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 50.00 07/08/2013 62507 FIELD TRIPSSUMMER CAMP TWEEN TOWN FIELD TRIP DEPOSIT.PRCS/RBT CROWN CNTRINT PUMP IT UP $ 150.00 07/08/2013 62507 FIELD TRIPSSUMMER CAMP KID CITY FIELD TRIP.PRCS/RBT CROWN CNTRINT PUMP IT UP $ 150.00 07/08/2013 62507 FIELD TRIPSSUMMER CAMP KID CITY FIELD TRIP.PRCS/RBT CROWN CNTRTARGET 00009274 $ 62.31 07/08/2013 65025 FOODSUMMER CAMP SUPPLIES, KITCHEN PROJECT.PRCS/RBT CROWN CNTRDOMINICKS STOR00017004 $ 108.90 07/08/2013 65025 FOODFOOD FOR JULY OPEN COMPETITION.PRCS/RBT CROWN CNTRTARGET 00009274 $ 43.50 07/08/2013 65025 FOODKITCHEN PROJECT FOR CAMP.PRCS/RBT CROWN CNTRTARGET 00009274 $ 205.48 07/08/2013 65110 REC PROGRAM SUPPLIES BOARD GAMES FOR VARIOUS CAMP PROGRAMS.PRCS/RBT CROWN CNTRPANINO'S PIZZERIA OR $ 121.86 07/09/2013 65025 FOODJULY OPEN REFRESHMENTS FOR JUDGES AND VOLUNTEERS.PRCS/RBT CROWN CNTRMC GLASS AND MIRROR $ 290.00 07/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALDOOR GLASS ON COMMUNITY CENTER SIDE OF BUILDING.PRCS/RBT CROWN CNTRTARGET 00009274 $ 58.11 07/09/2013 65095 OFFICE SUPPLIESDVD PLAYER FOR HOCKEY CAMP, BAGGIES FOR ICE PACKS, AND ADHESIVE PADS.PRCS/RBT CROWN CNTRWAL-MART #2816 $ 80.73 07/09/2013 65110 REC PROGRAM SUPPLIES KID CITY SUMMER CAMP SUPPLIES.PRCS/RBT CROWN CNTRHOH WATER TECHNOLOGY $ 900.00 07/10/2013 62245 OTHER EQ MAINTCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRORBIT SKATE CENTER ECO $ 50.00 07/10/2013 62507 FIELD TRIPSKID CITY SUMMER CAMP FIELD TRIP DEPOSIT.PRCS/RBT CROWN CNTRCHICAGO FILTER SUPPLY $ 295.88 07/10/201365050 BUILDING MAINTENANCE MATERIALVARIOUS AIR FILTERS FOR FACILITY SYSTEM.PRCS/RBT CROWN CNTRATLAS TOYOTA MATERIAL $ 640.30 07/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARBON MONOXIDE DETECTOR FOR GARAGE.PRCS/RBT CROWN CNTRHOH WATER TECHNOLOGY $ 425.70 07/11/2013 62245 OTHER EQ MAINTCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 50.00 07/11/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP DEPOSIT.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 659.29 07/11/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 154.14 07/11/2013 65025 FOODFUN FACTORY SUMMER CAMP SNACK.PRCS/RBT CROWN CNTRJEWEL #3428 $ 14.93 07/11/2013 65025 FOODPET FOOD AND CRAFT PROJECT.PRCS/RBT CROWN CNTRVOGUE FABRICS $ 17.00 07/11/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR CAMP PROJECT.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 30.97 07/11/2013 65110 REC PROGRAM SUPPLIES PET FOOD FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 37.46 07/12/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP ART SUPPLIES.PRCS/RBT CROWN CNTRTOM THUMB HOBBY & CRAF $ 42.75 07/12/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP ARTS AND CRAFT SUPPLIES.PRCS/RBT CROWN CNTRTARGET 00009274 $ 47.27 07/12/2013 65110 REC PROGRAM SUPPLIES DVD'S FOR HOCKEY CAMP.September 9, 2013Page 22 of 32171 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRKOHL CHILDRENS MUSEUM $ 80.00 07/15/2013 62507 FIELD TRIPSSUMMERTIME CREATIVE PLAY FIELD TRIP.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 149.86 07/15/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 149.85 07/15/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 69.87 07/15/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 44.24 07/15/2013 65025 FOODSUMMER CAMP SNACK.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 129.27 07/15/201365050 BUILDING MAINTENANCE MATERIALVARIOUS TOOLS AND MAINTENANCE SUPPLIES.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 62.34 07/16/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP THEME DAY SUPPLIES.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 66.58 07/16/2013 65110 REC PROGRAM SUPPLIES TOYS FOR SUMMERTIME CREATIVE PLAY.PRCS/RBT CROWN CNTRALLEGRA PRINT & IMAGIN $ 900.00 07/17/2013 62210 PRINTINGSPRING ICE SHOW TICKETS AND BOOKLETS.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 90.75 07/17/2013 65110 REC PROGRAM SUPPLIES GAMES AND TOYS FOR CAMP PROGRAMS.PRCS/RBT CROWN CNTRSQ ZMA LEGAL $ 302.36 07/17/2013 65110 REC PROGRAM SUPPLIES FRADULENT CHARGE, STAFF IS CHECKING INTO THIS MATTER.PRCS/RBT CROWN CNTRELK GROVE PARK DISTRIC $ 35.00 07/18/2013 62507 FIELD TRIPSSUMMERTIME CREATIVE PLAY FIELD TRIP.PRCS/RBT CROWN CNTRECC DSS-DISC SCH SUPPL $ 373.81 07/19/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIES.PRCS/RBT CROWN CNTROCB #0095 LINCOLNWOOD $ 150.00 07/22/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTROCB #0095 LINCOLNWOOD $ 36.36 07/22/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRDOMINICKS STOR00017004 $ 17.16 07/22/2013 65095 OFFICE SUPPLIESBAGGIES FOR ICE PACKS.PRCS/RBT CROWN CNTRECC DSS-DISC SCH SUPPL $ 2.82 07/22/2013 65110 REC PROGRAM SUPPLIES SHIPPING CHARGE.PRCS/RBT CROWN CNTRSCHAUMBURG PARK DIS $ 50.00 07/24/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP DEPOSIT.PRCS/RBT CROWN CNTRLEMOI ACE HARDWARE $ 55.34 07/24/201365050 BUILDING MAINTENANCE MATERIALSPRAYER, CARWASH, AND TIRE SHINE FOR OLYMPIA MACHINE.PRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ 107.23 07/24/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR FRONT OVERHANG PROJECT.PRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 57.40 07/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCABINET KEYS.PRCS/RBT CROWN CNTRTERRY ANIMAL HOSP $ 56.72 07/25/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET EXAM.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 50.00 07/26/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP DEPOSIT.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 110.67 07/26/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 21.80 07/26/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SHOW SUPPLIES.PRCS/RBT CROWN CNTRBRUNSWICK ZONE NILES $ 79.84 07/29/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ 297.78 07/29/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR OVERHANG IN MAIN ENTRNCE AREA.PRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ 291.95 07/29/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR OVERHANG AT MAIN ENTRANCE.PRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ (291.95) 07/29/201365050 BUILDING MAINTENANCE MATERIALREFUNDPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 35.90 07/29/201365050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIES.September 9, 2013Page 23 of 32172 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 10.37 07/29/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 430.00 07/30/2013 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP.PRCS/RBT CROWN CNTRLEMOI ACE HARDWARE $ 53.66 07/31/201365050 BUILDING MAINTENANCE MATERIALWALL CLOCK FOR A/B ROOM, SWITCH FOR STUDIO RINK, AND WALL ANCHORS.PRCS/RBT CROWN CNTRCINTAS 769 $ 132.30 07/31/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPETED MATS FOR LOBBY AREA.PRCS/RECREATIONLEMOI ACE HARDWARE $ 45.89 07/01/2013 65040 JANITORIAL SUPPLIESNUTS, BOLTS, NAILS, SCREWSPRCS/RECREATIONFISHTECH $ 11.80 07/01/2013 65110 REC PROGRAM SUPPLIES WORMS AND HOOKSPRCS/RECREATIONLOWES #01748 $ 129.76 07/01/2013 65110 REC PROGRAM SUPPLIES FLY PAPER, FLASHLIGHTS, BATTERIES, ROPEPRCS/RECREATIONMIGHTY MITES AWARDS $ 488.00 07/02/2013 65110 REC PROGRAM SUPPLIES TEAM TROPHIES FOR THE SUMMER ADULT SOFTBALL LEAGUESPRCS/RECREATIONEVANSTON SIGNS AND GRA $ 420.00 07/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSNEW "KEEP OFF THE ROCK" SIGNS FOR THE LAKEFRONTPRCS/RECREATIONGFS MKTPLC #1915 $ 59.39 07/03/2013 65110 REC PROGRAM SUPPLIES COOKING EQUIPMENT FOR THE FARMERS' MARKET AND CANNING PROGRAMPRCS/RECREATIONFEDEXOFFICE 00036053 $ 97.00 07/04/2013 62210 PRINTINGENLARGEMENT OF SIGN FOR THE FARMERS' MARKETPRCS/RECREATIONEAST BAY SIGN CO INC $ 627.33 07/04/201365045 LICENSING/REGULATORY SUPPLIESADDITIONAL 1,500 BEACH TOKEN TAGS FOR 2013 ON LINE ORDERPRCS/RECREATIONLEMOI ACE HARDWARE $ 29.97 07/04/201365045 LICENSING/REGULATORY SUPPLIESSMALL GARBAGE BAGS FOR THE DOG BEACHPRCS/RECREATIONAT&T CA13 6712 $ 54.50 07/04/2013 65085 MINOR EQUIP & TOOLSIPHONE PROTECTIVE CASE & HOLSTERPRCS/RECREATIONFEDEXOFFICE 00036053 $ 33.00 07/04/2013 65110 REC PROGRAM SUPPLIES LAMINATING FOR A SIGN FOR THE FARMERS' MARKETPRCS/RECREATIONTARGET 00009274 $ 34.01 07/04/2013 65110 REC PROGRAM SUPPLIES SUNSCREEN AND WATERPRCS/RECREATIONMENARDS MORTON GROVE $ 32.47 07/04/2013 65110 REC PROGRAM SUPPLIES JARS FOR THE CANNING PROGRAM AT THE FARMERS' MARKETPRCS/RECREATIONEVANSTON SIGNS AND GRA $ 280.00 07/05/2013 62513 COMMUNITY PICNIC-SP EVENTS 2 GREEN BANNERS FOR THE COMMUNITY PICNICPRCS/RECREATIONDOG POOP BAGS .COM $ 335.80 07/05/201365045 LICENSING/REGULATORY SUPPLIESDOG POOP BAGS FOR THE DOG BEACHPRCS/RECREATIONEVANSTON IMPRINTABLES $ 1,185.12 07/05/2013 65110 REC PROGRAM SUPPLIES JACKETS FOR SPECIAL OLYMPICS TEAMPRCS/RECREATIONOFFICE DEPOT #510 $ 18.29 07/08/2013 62245 OTHER EQ MAINTTHERMAL PAPER FOR CC MACHINEPRCS/RECREATIONDOLRTREE 673 00006734 $ 17.00 07/08/2013 62513 COMMUNITY PICNIC-SP EVENTS COMMUNITY PICNIC DECORATIONSPRCS/RECREATIONAMAZON.COM $ 21.95 07/08/2013 65110 REC PROGRAM SUPPLIES PLASTIC HANGERSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 45.10 07/08/2013 65110 REC PROGRAM SUPPLIESPORTABLE BUTANE BURNERS FOR THE CANNING PROGRAM AT THE FARMERS' MARKETPRCS/RECREATIONFANDANGO.COM $ 245.00 07/09/2013 62507 FIELD TRIPSFLEETWOOD JOURDAIN FIELD TRIP FOR SUMMER CAMPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 29.85 07/09/2013 65110 REC PROGRAM SUPPLIES COAT RACKPRCS/RECREATIONBASS PRO ONLINE $ 422.03 07/09/2013 65110 REC PROGRAM SUPPLIES WATER SKI, AND RODSPRCS/RECREATIONJEWEL #3428 $ 29.02 07/09/2013 65110 REC PROGRAM SUPPLIES CANDY, PRETZELS, CRACKERS, ICING DECORATION FOR CAMP PROJECTPRCS/RECREATIONCITY OF EVANSTON - PAR $ 1.00 07/10/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT MACHINESPRCS/RECREATIONCITY OF EVANSTON - PAR $ 1.00 07/10/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT MACHINESSeptember 9, 2013Page 24 of 32173 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 50.61 07/10/2013 65110 REC PROGRAM SUPPLIES METAL HANGERSPRCS/RECREATION WW GRAINGER $ 385.02 07/10/2013 65110 REC PROGRAM SUPPLIES RADIOSPRCS/RECREATION S&S WORLDWIDE $ 476.57 07/10/2013 65110 REC PROGRAM SUPPLIESMARKERS, PUZZLES, SAND ART MATIERALS, PHOTO FRAMES, APRONS FOR CAMPPRCS/RECREATION CITY OF EVANSTON - PAR $ (1.00) 07/11/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT CARD PROCESSING EQUIPMENT AT THE CENTERSPRCS/RECREATION CITY OF EVANSTON - PAR $ (1.00) 07/11/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT CARD EQUIPMENT AT THE REC CENTERSPRCS/RECREATION JEWEL #3428 $ 99.98 07/11/2013 65025 FOOD CAKES FOR AQUATIC CAMP PARENTS NIGHTPRCS/RECREATION JEWEL #3428 $ 17.96 07/12/2013 65110 REC PROGRAM SUPPLIES PLATES, FORKS ETCPRCS/RECREATION JEWEL #3428 $ 33.01 07/12/2013 65110 REC PROGRAM SUPPLIES COOKIESE, CANDY, MARSHMALLOWS FOR CAMP PROJECTPRCS/RECREATION CITY OF EVANSTON - PAR $ 1.00 07/15/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT CARD EQUIPMENT AT THE REC. CENTERSPRCS/RECREATION BRUNSWICK ZONE DEERF $ 83.86 07/15/2013 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION JEWEL #3428 $ 7.48 07/15/2013 65025 FOOD PUNCH AND CRACKERS FOR CAMP SNACKPRCS/RECREATION AMAZON.COM $ 15.99 07/15/2013 65110 REC PROGRAM SUPPLIES MESH CLOTHPRCS/RECREATION JEWEL #3428 $ 18.33 07/15/2013 65110 REC PROGRAM SUPPLIES CRACKERS, COOKIES, MILK FOR CAMP PROJECTPRCS/RECREATION PRINT PLACE $ 1,242.20 07/16/2013 62210 PRINTING 2013 ETHNIC FESTIVAL PROGRAM BOOK RINTING INVOICE 2 OF 2PRCS/RECREATION PRINT PLACE $ 117.00 07/16/2013 62210 PRINTING 2013 ETHNIC FESTIVAL PROGRAM BOOK PRINTING INVOICE 1 OF 2PRCS/RECREATION CITY OF EVANSTON - PAR $ (1.00) 07/16/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT CARD EQUIPMENT AT THE REC. CENTERSPRCS/RECREATION SERVICE SANITATION $ 125.00 07/16/2013 62375 RENTALS PORTAPOTTY RENTAL FOR THE FARMERS' MARKETPRCS/RECREATION WEST MARINE #71 $ 90.64 07/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT, BRUSHES, PINS, GELCOATPRCS/RECREATION EMERGENCY MEDICAL PROD $ 579.00 07/16/2013 65110 REC PROGRAM SUPPLIES FIRST AIDPRCS/RECREATION EMERGENCY MEDICAL PROD $ 74.00 07/16/2013 65110 REC PROGRAM SUPPLIES FIRST AIDPRCS/RECREATION EMERGENCY MEDICAL PROD $ 20.00 07/16/2013 65110 REC PROGRAM SUPPLIES FIRST AIDPRCS/RECREATION EMERGENCY MEDICAL PROD $ 82.45 07/16/2013 65110 REC PROGRAM SUPPLIES FIRST AIDPRCS/RECREATION AMAZON MKTPLACE PMTS $ 182.25 07/16/2013 65110 REC PROGRAM SUPPLIES TICKET ROLLSPRCS/RECREATION MURRAYS SPORTS $ 172.64 07/16/2013 65110 REC PROGRAM SUPPLIES RUDDER CAMS, RIVETS, HALYARDS LUBEPRCS/RECREATION TRAILEX $ 1,152.17 07/16/2013 65110 REC PROGRAM SUPPLIES EXTRA TEMPORARY RACK FOR DEMPSTER BOAT STORAGE AREAPRCS/RECREATION EVANSTON SIGNS AND GRA $ 115.00 07/17/2013 62210 PRINTING SIGNS FOR THE FARMERS' MARKETPRCS/RECREATION OVR O.CO/OVERSTOCK.COM $ 77.99 07/17/2013 65095 OFFICE SUPPLIESNEW SECURITY BOX FOR THE LINK PROGRAM TOKENS FOR THE FARMERS' MARKETPRCS/RECREATION EMERGENCY MEDICAL PROD $ 150.80 07/17/2013 65110 REC PROGRAM SUPPLIES FIRST AID GEARPRCS/RECREATION BASS PRO ONLINE $ 38.97 07/17/2013 65110 REC PROGRAM SUPPLIES TOW HARNESS AND VINYL REPAIR KITPRCS/RECREATION THE HOME DEPOT 1902 $ 43.94 07/18/2013 65110 REC PROGRAM SUPPLIES WATER COOLERS FOR CAMPSeptember 9, 2013Page 25 of 32174 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONJEWEL #3428 $ 37.01 07/18/2013 65110 REC PROGRAM SUPPLIESPINEAPPLES CAKE PANS, GRAPES, BANANAS, NECTARINES, STRAWBERRIES FOR CAMP PROJECTPRCS/RECREATIONORIENTAL TRADING CO $ 149.25 07/19/2013 62513 COMMUNITY PICNIC-SP EVENTS DECORATIONS AND MISC PRIZES FOR THE PICNICPRCS/RECREATIONCVSPHARMACY #8760 Q03 $ 89.41 07/19/2013 65025 FOODCANDY TO BE USED AS PRIZES - AGUATIC CAMPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 82.33 07/19/2013 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES FOR AQUATICS CAMPPRCS/RECREATIONLEMOI ACE HARDWARE $ 38.75 07/19/2013 65110 REC PROGRAM SUPPLIES MAINTENANCE SUPPLIES FOR THE LAKEFRONTPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 95.84 07/22/2013 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDOMINICKS STOR00017004 $ 5.00 07/22/2013 65025 FOODGUMMY WORMS FOR CAMPPRCS/RECREATIONHOMEDEPOT.COM $ 84.97 07/22/201365050 BUILDING MAINTENANCE MATERIALAWNING FOR TABLES AT THE FARMERS' MARKETPRCS/RECREATIONMENARDS MORTON GROVE $ 231.76 07/22/201365050 BUILDING MAINTENANCE MATERIALUMBRELLAS FOR THE FARMERS' MARKET CAFE AREAPRCS/RECREATIONAMAZON.COM $ 92.95 07/22/2013 65110 REC PROGRAM SUPPLIES VOLLEYBALLS, NETS AND OTHER SPORTS EQUIPMENT FOR CAMPPRCS/RECREATIONDISCOUNT TWO WAY RADIO $ 413.21 07/22/2013 65110 REC PROGRAM SUPPLIES 2 WAY RADIOS BATTERIES FOR THE LAKEFRONT RADIOSPRCS/RECREATIONUS TOY CO INC 2 $ 33.10 07/22/2013 65110 REC PROGRAM SUPPLIES FINGER PUPPETS AND STRETCHY LIZARDS FOR CAMP PRIZESPRCS/RECREATIONJEWEL #3428 $ 29.20 07/23/2013 65110 REC PROGRAM SUPPLIES SUGAR, FLUOUR, FOOD DECORATIONS, HOT DOGS FOR CAMP PROJECTPRCS/RECREATIONTHE HOME DEPOT 1902 $ 7.92 07/24/2013 62490 OTHER PROGRAM COSTS PLASTIC HOLE COVERS FOR UMBRELLAS AT THE FARMERS' MARKETPRCS/RECREATIONTHE HOME DEPOT 1902 $ (84.97) 07/24/2013 62490 OTHER PROGRAM COSTS RETURN/CREDIT OF AWNING FOR THE FARMERS' MARKET.PRCS/RECREATIONUNITED CENTER $ 580.00 07/24/2013 62507 FIELD TRIPSSPECIAL RECREATION PROGRAM FALL FIELD TRIPPRCS/RECREATIONFANDANGO.COM $ 630.00 07/24/2013 62507 FIELD TRIPSFLEETWOOD JOURDAIN CENTER CAMP FIELD TRIP JULY 24TH PRCS/RECREATIONFANDANGO.COM $ 84.00 07/24/2013 62507 FIELD TRIPSFLEETWOOD JOURDAIN CENTER FIELD TRIP JULY 23, 2013PRCS/RECREATIONFANDANGO.COM $ 210.00 07/24/2013 62507 FIELD TRIPSFLEETWOOD JOURDAIN CENTER CAMP FIELD TRIP JULY 24TH PRCS/RECREATIONKOHL CHILDRENS MUSEUM $ 45.00 07/25/2013 62507 FIELD TRIPSADMISSION FEE FOR CAMP TRIPPRCS/RECREATIONGIORDANO`S OF EVANSTON $ 25.00 07/25/2013 62507 FIELD TRIPSFEE FOR CAMP TRIP AND LUNCHEONPRCS/RECREATIONPETES FRESH MARKET $ 50.94 07/25/2013 65025 FOODTORTILLAS, SEASONING, SALSA AND MEAT FOR CAMP COOKOUTPRCS/RECREATIONCRATE & BARREL #108 $ 55.80 07/25/2013 65110 REC PROGRAM SUPPLIES MARKET BELL AND PRIZES FOR THE CANNING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 11.26 07/25/2013 65110 REC PROGRAM SUPPLIES RICE, MACARONI, BEANS CORN FOR CAMP PROJECT PRCS/RECREATIONPRINT PLACE $ 1,304.73 07/26/2013 62210 PRINTINGBACKSTAGE PROMOTIONAL POSTCARD FOR BACKSTAGE EVANSTONPRCS/RECREATIONSPOTHERO PARKING $ 10.00 07/26/2013 62295 TRAINING & TRAVELFIELD TRIP PARKING FEE FOR MSYEP VISIT TO COURT SYSTEM DOWNTOWN CHGPRCS/RECREATIONSPOTHERO PARKING $ 10.00 07/26/2013 62295 TRAINING & TRAVELFIELD TRIP FOR MSYEP (COURT SYSTEM) PARKING FEEPRCS/RECREATIONWHOLEFDS EVS 10369 $ 35.36 07/26/2013 65025 FOODCHIPS, SALSA PIZZA FOR CAMPPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 83.86 07/29/2013 62507 FIELD TRIPSFEE FOR LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3428 $ 2.00 07/29/2013 65025 FOODSHERBET FOR CAMP ICE CREAM SOCIALSeptember 9, 2013Page 26 of 32175 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONJEWEL #3428 $ 9.98 07/29/2013 65025 FOODBROWNIES FOR CAMPPRCS/RECREATIONGFS MKTPLC #1915 $ 12.96 07/30/2013 65025 FOODCOOKING SUPPLIES FOR CANNING PROGAMPRCS/RECREATIONWM PORT SUPPLY #400 $ 195.35 07/30/2013 65110 REC PROGRAM SUPPLIES BOAT SUPPLIES FOR SAILBOATSPRCS/RECREATIONJOANN FABRIC #0957 $ 10.76 07/30/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR THE FARMERS' MARKETPRCS/RECREATIONOFFICE DEPOT #510 $ 25.99 07/30/2013 65110 REC PROGRAM SUPPLIES INK FOR DEPARTMENT FAX MACHINEPRCS/RECREATIONMYSTIC WATERS FAMILY A $ 900.00 07/31/2013 62507 FIELD TRIPSROBERT CROWN CENTER CAMP FIELD TRIPPRCS/RECREATIONMYSTIC WATERS FAMILY A $ 620.00 07/31/2013 62507 FIELD TRIPSROBERT CROWN CENTER CAMP FIELD TRIPPRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 25.06 07/04/2013 62490 OTHER PROGRAM COSTS PICTURE FRAME FOR MASON PARK FIELD HOUSEPRCS/YOUTH ENGAGEMENTBUDGET RENT-A-CAR $ 1,059.54 07/08/2013 62490 OTHER PROGRAM COSTSVAN RENTAL FOR MAYORS SUMMER YOUTH EMPLOYMENT PROGRAM COMMUNITY SERVICE TEAMPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00034892 $ 57.20 07/11/2013 65090 SAFETY EQUIPMENT2 PAIR WORK BOOTS FOR MSYEP DXB-WHEAT 6IN, RUG WHEAT 6IN PRCS/YOUTH ENGAGEMENTSUBWAY 03466141 $ 87.00 07/12/2013 62490 OTHER PROGRAM COSTS LUNCH FOR YOUNG EVANSTON TECHNOLOGY FOCUS GROUPPRCS/YOUTH ENGAGEMENTDOMINICKS STOR00017004 $ 14.48 07/12/2013 62490 OTHER PROGRAM COSTS LUNCH BEVERAGES FOR YOUNG EVANSTON TECHNOLOGY FOCUS GROUPPRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 45.54 07/16/2013 62490 OTHER PROGRAM COSTSPOSTER FRAME FOR MASON PARK AND 2 COOLERS FOR COMMUNITY IMPROVEMENT TEAMPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00023937 $ 35.99 07/22/2013 65090 SAFETY EQUIPMENT1 PAIR BOOTS FOR MSYEP PARTICIPANT DXB CHAMOIS SYNPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00034892 $ 78.46 07/22/2013 65090 SAFETY EQUIPMENT2 PAIR BOOTS FOR MSYEP PARTICIPANT 2 DXB CHAMOIS SYNPRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 30.51 07/23/2013 62490 OTHER PROGRAM COSTS POSTER FRAME FOR MASON PARK FIELD HOUSEPRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 38.98 07/25/2013 62490 OTHER PROGRAM COSTS 2 COOLERS FOR 2013 ILLINOIS YOUTH RECREATION CORP GRANT PROGRAMPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00024406 $ 35.99 07/25/2013 65090 SAFETY EQUIPMENT1 PAIR OF BOOTS FOR 2013 ILLINOIS YOUTH RECREATION CORP GRANT PROGRAM PARTICIPANT - DXB CHAMOIS SYNPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00034892 $ 79.98 07/25/2013 65090 SAFETY EQUIPMENT2 PAIR BOOTS FOR 2013 ILLINOIS YOUTH RECREATION CORP GRANT PROGRAM PARTICIPANTS - DXB CHAMOIS SYNPRCS/YOUTH ENGAGEMENTPAYLESSSHOESOU00041137 $ 35.99 07/25/2013 65090 SAFETY EQUIPMENT1 PAIR BOOTS FOR 2013 ILLINOIS YOUTH RECREATION CORP GRANT PROGRAM - DXB CHAMOIS SYNPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 184.98 07/30/2013 65110 REC PROGRAM SUPPLIES DIGITAL CAMERA FOR YOUTH ENGAGEMENT DIVISIONPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 16.99 07/31/2013 65110 REC PROGRAM SUPPLIES SDHC CARD FOR DIGITAL CAMERA FOR YOUTH ENGAGMENT DIVISIONPUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 629.94 07/01/201365050 BUILDING MAINTENANCE MATERIALFURNITURE FOR WOMENS LOUNGE LMCCPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 248.98 07/01/2013 65085 MINOR EQUIP & TOOLSPRINTER/SCANNER/COPIER PERMIT DESKPUBLIC WORKS/ADMINHOUSE OF RENTAL $ 680.00 07/03/2013 65625 FURNITURES AND FIXTURES TENT RENTAL FOR ANNUAL RECYCLING FAIRPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 16.34 07/11/2013 65095 OFFICE SUPPLIESPRESENTATION BOARDPUBLIC WORKS/ADMINPOSITIONING SOLUTIONS $ 35.53 07/12/2013 65085 MINOR EQUIP & TOOLSSURVEY TOOL/MATPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 13.49 07/12/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMINDUNKIN #306178 Q35 $ 167.73 07/15/2013 62295 TRAINING & TRAVELFOOD FOR RECYCLING FAIRPUBLIC WORKS/ADMINDUNKIN #306178 Q35 $ 19.99 07/15/2013 62295 TRAINING & TRAVELFOOD FOR RECYCLING FAIRSeptember 9, 2013Page 27 of 32176 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ADMINBENMEDS 1019639220 $ 309.15 07/15/2013 65085 MINOR EQUIP & TOOLSSURVEY TOOL/MATPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 115.75 07/15/2013 65085 MINOR EQUIP & TOOLSSURVEY TOOL/MATPUBLIC WORKS/ADMINEVANSTON IMPRINTABLES $ 285.60 07/15/2013 65625 FURNITURES AND FIXTURES T-SHIRT FOR RECYCLING FAIRPUBLIC WORKS/ADMINTARGET 00009274 $ 110.08 07/15/2013 65625 FURNITURES AND FIXTURES TENT FOR RECYCLING FAIRPUBLIC WORKS/ADMINHOUSE OF RENTAL $ 135.17 07/15/2013 65625 FURNITURES AND FIXTURES HELIUM TANK FOR RECYCLING FAIRPUBLIC WORKS/ADMINSERVICE SANITATION $ 374.00 07/16/2013 65625 FURNITURES AND FIXTURES PORT-O-POTTY FOR EMERGENCY WEATHER EVENTPUBLIC WORKS/ADMINUNITED 01623733729240 $ 375.80 07/17/2013 62295 TRAINING & TRAVELTRAVEL TO CONFERENCEPUBLIC WORKS/ADMINCITY OF EVANSTON-SH $ 2.00 07/17/2013 62295 TRAINING & TRAVELPARKINGPUBLIC WORKS/ADMINLAPORT INC $ 544.28 07/17/2013 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPUBLIC WORKS/ADMINMENARDS MENARDS.COM $ 89.98 07/17/2013 65085 MINOR EQUIP & TOOLSMEASURING WHEELPUBLIC WORKS/ADMINBURRIS EQUIPMENT CO $ 1,075.00 07/19/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSBURRIS EQUIPMENT - SIDEWALK MAINTENANCE DEMOPUBLIC WORKS/ADMINADOBE SYSTEMS, INC. $ 21.24 07/25/201364545 (IS ONLY) PERSONAL COMP SOFTWAREADOBE WRITERPUBLIC WORKS/ADMINLURVEY LANDSCAPE - $ 412.46 07/26/2013 65005 LANDSCAPE MATERIALS PLANTS/PLANTERSPUBLIC WORKS/ADMINEVANSTON IMPRINTABLES $ 30.00 07/26/2013 65090 SAFETY EQUIPMENTSAFETY VESTPUBLIC WORKS/ADMINAMPCO PARKING 541 W LA $ 16.00 07/29/2013 62295 TRAINING & TRAVELPARKING (COMPLETE STREETS SYMPOSIUM)PUBLIC WORKS/ADMINAMPCO PARKING 541 W LA $ 16.00 07/29/2013 62295 TRAINING & TRAVELPARKING (COMPLETE STREETS SYMPOSIUM)PUBLIC WORKS/ADMINGRANITE STATE COLLECTI $ 99.00 07/29/2013 62295 TRAINING & TRAVELGRANITE STATE COLLECTION RETIREMENT PRESENTATIONPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 101.26 07/30/2013 65085 MINOR EQUIP & TOOLSEASEL PADS FOR CMO OFFICEPUBLIC WORKS/ADMINHERTZ RENT-A-CAR $ 1,140.81 07/31/2013 62375 RENTALS2 MONTH VEHICLE RENTAL FOR ENGINEERINGPUBLIC WORKS/FLEETAMERICAN PUBLIC WORKS $ 500.00 07/01/2013 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/FLEETJOHNSON LOCKSMITH INC $ 4.00 07/01/2013 65060 MATERIALS TO MAINTAIN AUTOS #16 KEYS CUTPUBLIC WORKS/FLEETLEETMEDIA.NET $ 1.00 07/02/2013 65060 MATERIALS TO MAINTAIN AUTOS WEBSITE TO LOOK UP PARTS MANUALPUBLIC WORKS/FLEETLEETMEDIA.NET $ 1.00 07/02/2013 65060 MATERIALS TO MAINTAIN AUTOS WEBSITE TO LOOK UP PARTS MANUALSPUBLIC WORKS/FLEETWW GRAINGER $ 629.79 07/02/2013 65115 TRAFFIC CONTROL SUPPLIES FLARES FOR POLICE DEPTPUBLIC WORKS/FLEETUPS 1Z07F72F0397621974 $ 8.57 07/05/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO SEND PART FOR REPAIRPUBLIC WORKS/FLEETLEETMEDIA.NET $ 34.95 07/08/2013 65060 MATERIALS TO MAINTAIN AUTOS CHARGE FOR ONLINE MANUALPUBLIC WORKS/FLEETLEETMEDIA.NET $ 0.99 07/10/2013 65060 MATERIALS TO MAINTAIN AUTOS ONLINE PARTS ACCESSPUBLIC WORKS/FLEETWW GRAINGER $ (629.79) 07/12/2013 65060 MATERIALS TO MAINTAIN AUTOS PARTS-SUPPLIES FOR REPAIRPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 72.03 07/12/2013 65060 MATERIALS TO MAINTAIN AUTOS PARTS FOR REPAIRSPUBLIC WORKS/FLEETASG GLOBAL INC $ 36.74 07/15/2013 65035 PETROLEUM PRODUCTS FUEL SYSTEM SWIPE CARDSSeptember 9, 2013Page 28 of 32177 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 4.79 07/15/2013 65060 MATERIALS TO MAINTAIN AUTOS NUTS/BOLTS FIRE EQUIPPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 12.55 07/18/2013 65060 MATERIALS TO MAINTAIN AUTOS HEX NUTSPUBLIC WORKS/FLEETMENARDS MORTON GROVE $ 719.97 07/18/2013 65085 MINOR EQUIP & TOOLSFLOOR FANS FOR SHOPPUBLIC WORKS/FLEETNOR NORTHERN TOOL $ 45.31 07/22/2013 65085 MINOR EQUIPMENT AND TOOLS UTILITY WORK LIGHTPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 36.42 07/24/2013 65060 MATERIALS TO MAINTAIN AUTOS PINSPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 30.53 07/25/2013 65060 MATERIALS TO MAINTAIN AUTOS NUTS & BOLTSPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 33.57 07/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSERIAL CABLEPUBLIC WORKS/FLEETIL SECRETARY OF STATE $ 9.65 07/29/201365045 LICENSING/REGULATORY SUPPLIESNEW LICENSE PLATE FOR #161PUBLIC WORKS/FLEETUPS 1Z07F72F0393796981 $ 9.76 07/29/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO HAVE PART REPAIREDPUBLIC WORKS/FLEETHELM PUBLICATION $ 450.00 07/29/2013 65085 MINOR EQUIP & TOOLSUNDATE FORD SOFTWARE PUBLIC WORKS/FLEETWW GRAINGER $ 10.28 07/30/2013 65060 MATERIALS TO MAINTAIN AUTOS BLIND RIVETSPUBLIC WORKS/ST&SANITATION ORANGE CRUSH $ 455.40 07/01/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALT (PARADE RTE)PUBLIC WORKS/ST&SANITATION ORANGE CRUSH $ 632.70 07/01/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALT (PARADE RTE)PUBLIC WORKS/ST&SANITATION TRAFFIC CONTROL AND PR $ 296.00 07/01/2013 65115 TRAFFIC CONTROL SUPPLIES STOP/SLOW FLAGER SIGNS (4)PUBLIC WORKS/ST&SANITATION HEALY ASPHALT COMPANY, $ 1,018.80 07/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSUPM COLD PATCHPUBLIC WORKS/ST&SANITATION EVANSTON SIGNS AND GRA $ 740.00 07/03/2013 65115 TRAFFIC CONTROL SUPPLIES NO PARKING SIGNSPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 197.64 07/03/2013 65625 FURNITURES AND FIXTURES RAKES/BAGS BUSINESS DISTRICTPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 27.94 07/08/2013 65625 FURNITURES AND FIXTURES WIRE TIES COMPOST CARTSPUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 19.69 07/09/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ST&SANITATION PRO SAFETY INC $ 337.50 07/09/2013 65090 SAFETY EQUIPMENTPPE SYEPPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 131.90 07/10/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ST&SANITATION EPCO PAINT STORE 1252 $ 135.06 07/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT/TOOLS FOR STREET LIGHTPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 26.14 07/12/2013 65085 MINOR EQUIP & TOOLSREPAIR PARTS FOR SPRINKLERPUBLIC WORKS/ST&SANITATION DOMINICKS STOR00017004 $ 59.88 07/15/2013 62295 TRAINING & TRAVELICE FOR MEETINGPUBLIC WORKS/ST&SANITATION FASTENAL COMPANY01 $ 54.32 07/15/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSNAILS FOR CONCRETE WORKPUBLIC WORKS/ST&SANITATION EPCO PAINT STORE 1252 $ 127.92 07/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT FOR STREET LIGHTSPUBLIC WORKS/ST&SANITATION EVANSTON SIGNS AND GRA $ 125.00 07/18/2013 65115 TRAFFIC CONTROL SUPPLIES SIGNAGE FOR RECYCLING FAIRPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 281.23 07/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT/CLEANING TOOLS FOR STREET LIGHTSPUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 13.42 07/19/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ST&SANITATION BEST BUY 00003137 $ 359.94 07/19/2013 65095 OFFICE SUPPLIESIPAD MINI PROTECTOR CASES (6)September 9, 2013Page 29 of 32178 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ST&SANITATION TRAFFIC CONTROL AND PR $ 112.97 07/19/2013 65115 TRAFFIC CONTROL SUPPLIES FLAGS FOR FLAGGING ON STREETSPUBLIC WORKS/ST&SANITATION POTBELLY 005 $ 186.00 07/22/2013 62295 TRAINING & TRAVEL SAFETY MEETING WITH SYEPPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 111.42 07/22/2013 65085 MINOR EQUIP & TOOLS BOLTS AND NUTS FOR BIKE RACKSPUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 47.97 07/24/2013 65085 MINOR EQUIP & TOOLS SMALL TOOLS (DRIL BIT)PUBLIC WORKS/ST&SANITATION FASTENAL COMPANY01 $ 53.51 07/24/2013 65085 MINOR EQUIP & TOOLS BOLTS AND NUTS FOR BIKE RCAKSPUBLIC WORKS/ST&SANITATION TRAFFIC CONTROL AND PR $ 288.00 07/26/2013 65115 TRAFFIC CONTROL SUPPLIES 36" STOP SIGN (8)PUBLIC WORKS/ST&SANITATION OFFICE DEPOT #510 $ 9.99 07/26/2013 65625 FURNITURES AND FIXTURES MEMORY CARD FOR CAMERAPUBLIC WORKS/ST&SANITATION HEALY ASPHALT COMPANY, $ 898.80 07/30/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS UPM COLD PATCHPUBLIC WORKS/ST&SANITATION FASTENAL COMPANY01 $ 635.47 07/30/2013 65115 TRAFFIC CONTROL SUPPLIES TOOLS AND EPOXY FOR BALLARDSPUBLIC WORKS/ST&SANITATION PRO SAFETY INC $ 341.50 07/31/2013 65090 SAFETY EQUIPMENT SAFETY ITEMSPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 15.60 07/01/2013 65115 TRAFFIC CONTROL SUPPLIES SHIPPING CHARGE FOR SIGN ORDERPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 1,100.00 07/12/2013 65115 TRAFFIC CONTROL SUPPLIES TRAFFIC CONTROL EQUIPMENT FOR FOUNTAIN SQUARE ART FESTIVALPUBLIC WORKS/TRANS THOMSON WEST TCD $ 77.50 07/18/2013 65010 BOOKS, PUBLICATIONS, MAPS ILLINOIS VEHICLE CODE 2013 PAMPHLETPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 250.00 07/18/2013 65115 TRAFFIC CONTROL SUPPLIES BROWN SIGN SHEETINGPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 1,320.00 07/18/2013 65115 TRAFFIC CONTROL SUPPLIES SCHOOL SPEED LIMIT SIGNSPUBLIC WORKS/TRANS EPCO PAINT STORE 1252 $ 400.61 07/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIANT SUPPLIES FOR SUMMER YOUTHPUBLIC WORKS/TRANS GOLDAK INC $ 695.00 07/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL NEW CABLE LOCATING DEVICEPUBLIC WORKS/TRANS EPCO PAINT STORE 1252 $ 414.78 07/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT SUPPLIES FOR SUMMER YOUTHPUBLIC WORKS/TRANS EPCO PAINT STORE 1252 $ 412.10 07/29/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT SUPPLIES FOR SUMMER YOUTHPUBLIC WORKS/TRANS LEMOI ACE HARDWARE $ 71.94 07/29/2013 65085 MINOR EQUIP & TOOLS BATTERIESUTILITIES/ADMIN SPECIALTY PREMIUM GROU $ 1,047.25 07/09/2013 65010 BOOKS, PUBLICATIONS, MAPSIMPRINTED CITY REUSABLE WATER BOTTLES FOR DISTRIBUTION TO RESIDENTS AT CITY EVENTS.UTILITIES/DIST MID AMERCIAN WATER $ 621.25 07/01/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS B-BOX REPAIR CAPS (MINNIAPOLIS STYLE).UTILITIES/DIST MID AMERCIAN WATER $ (0.02) 07/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS CREDIT FOR ERROR CHARGED ON JUNE'S CREDIT CARD STATEMENT.UTILITIES/DIST HD SUPPLY WATERWORKS 4 $ 515.00 07/09/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS 4" AND 6" OVERSIZED GLANDS WITH GASKETS.UTILITIES/DIST HD SUPPLY WATERWORKS 4 $ 487.00 07/09/2013 65080 MERCHANDISE FOR RESALE LARGE TAPPING SADDLES AND 2" CORPORATION.UTILITIES/DIST WW GRAINGER $ 160.94 07/11/2013 62245 OTHER EQ MAINT PARTS FOR THE LEAK LOGGERS.UTILITIES/DIST ZIEBELL WATER SERVI $ 190.00 07/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1.5" CORPORATION STOP (CCXFIP).UTILITIES/DIST HD SUPPLY WATERWORKS 4 $ 378.00 07/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.UTILITIES/DIST THE HOME DEPOT 1902 $ 4.75 07/15/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL TEFLON TAPE AND LIQUID NAIL SEAL FOR WATER METER REPAIRS.UTILITIES/DIST THE HOME DEPOT 1902 $ 328.74 07/15/2013 65085 MINOR EQUIP & TOOLS NEW VACUUM CLEANER FOR THE SERVICE BUILDING.September 9, 2013Page 30 of 32179 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/DISTNORTH SHORE UNIFORM IN $ 213.00 07/19/2013 65020 CLOTHINGCITY SUPERVISOR UNIFORMS.UTILITIES/DISTNORTH SHORE UNIFORM IN $ 240.60 07/19/2013 65020 CLOTHINGCITY UNIFORMS FOR THE PLUMBING INSPECTOR.UTILITIES/DISTWATER RESOURCES INC $ 535.00 07/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALWATER METER STRAINER.UTILITIES/DISTWATER PRODUCTS $ 669.95 07/22/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS8" TRANSITION SLEEVES.UTILITIES/DISTZIEBELL WATER SERVI $ 1,260.00 07/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL3/4"X1" METER COUPLINGS.UTILITIES/DISTZIEBELL WATER SERVI $ 350.00 07/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSOVERSIZED FITTINGS FOR 2" LEAD PIPE.UTILITIES/DISTMID AMERCIAN WATER $ 574.50 07/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS1.5" CORPORATION STOPS.UTILITIES/DISTTHE HOME DEPOT 1902 $ 38.06 07/25/2013 65040 JANITORIAL SUPPLIESSUPPLIES FOR THE EVANSTON TAP WATER TRAILER.UTILITIES/DISTWATER PRODUCTS $ 372.10 07/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS1" CTS FITTINGS.UTILITIES/FILTRATIONQUALIFIEDHARCWARE.COM $ 103.00 07/01/201365050 BUILDING MAINTENANCE MATERIALDORMA 8616 DOOR CLOSER FOR THE CHEMICAL BUILDING STAIRS.UTILITIES/FILTRATIONFULLIFE SAFETY $ 56.80 07/01/2013 65090 SAFETY EQUIPMENTEAR-SOFT DISPOSABLE PPE EAR PLUGS WITH STRING.UTILITIES/FILTRATIONFASTENAL COMPANY01 $ 13.92 07/03/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSCREWDRIVER (SCREWHOLDING).UTILITIES/FILTRATIONWW GRAINGER $ 50.81 07/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBRASS UNION 1-1/2".UTILITIES/FILTRATIONWW GRAINGER $ 1,191.14 07/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL1-1/2" BRASS PIPE, SPRAY ADHESIVE, ELECTRIC COUNTER, TEMP/HUMIDISTADT, WASHDOWN HOSES, BINS, AND FUSES.UTILITIES/FILTRATIONMCMASTER-CARR $ 193.80 07/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOBILUX EP2 GREASE, #42 STAINLESS CLAMPS (24), AND CHIP BRUSHES.UTILITIES/FILTRATION3MSTPAU AW35856 16052- $ 28.00 07/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALRESPIRATOR MEDICAL QUESTIONNAIRE - BE.UTILITIES/FILTRATIONWW GRAINGER $ 50.81 07/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBRASS UNION 1-1/2" (SECOND ONE).UTILITIES/FILTRATIONFEDERAL HOSE MFG. $ 80.09 07/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL4-PLY SILICONE RUBBER HOSE FOR THE CHLORINE ROTOMETERS.UTILITIES/FILTRATIONNEWARK US 00000109 $ 127.61 07/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCABLE TIE ADHESIVE MOUNTS FOR THE SCADA SYSTEM CABINETS.UTILITIES/FILTRATIONWW GRAINGER $ 37.94 07/15/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL1-1/2" ELBOW 90 (NO LEAD).UTILITIES/FILTRATIONCHICAGO BLOWER CORP $ 320.00 07/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT BLOWER SHAFT PROCESS AIR - E DEHUMIDIFIER.UTILITIES/FILTRATIONWW GRAINGER $ 18.58 07/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALAED SAFETY SIGN V SHAPED.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 103.62 07/17/2013 65075 MEDICAL & LAB SUPPLIES POTATO DEXTROSE AGAR FOR DUTCH ELM DISEASE.UTILITIES/FILTRATIONPTOUCHDIRECT COM $ 224.69 07/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBROTHER WIRE-MARKER LABEL MACHINE (PT-7600) AND LABEL TAPES.UTILITIES/FILTRATIONSTEINER ELEC ELK GROVE $ 309.07 07/22/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALAPPLETON 2.5" HUBS (2), 1" HUBS (10), AND A 1000-FT. ROLL OF CAT6E CABLE.UTILITIES/FILTRATIONUSA BLUE BOOK $ 119.61 07/22/2013 65075 MEDICAL & LAB SUPPLIES TISABII FOR FLUORIDE.UTILITIES/FILTRATIONWW GRAINGER $ 64.72 07/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE STRUT HANGERS 2.5" (10) GALVANIZED.UTILITIES/FILTRATIONROTATING EQUIPMENT LLC $ 665.00 07/26/2013 62245 OTHER EQ MAINTVIBRATION ANALYSIS AND BALANCE OF E DEHUMIDIFIER CHICAGO BLOWER AIRFOIL WHEEL, SHEAVE AND SHAFT.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 187.79 07/26/2013 65075 MEDICAL & LAB SUPPLIES ACETATE BUFFER FOR CHLORINE ANALYSIS.UTILITIES/FILTRATIONCINTAS CORP # 060A $ 48.13 07/29/2013 62245 OTHER EQ MAINTFILTRATION DIVISION FIRST AID CABINET SUPPLIES: ANTIBIOTIC, IBUPROFIN, ANTACID, AND A SMALL BAYER ASPIRIN.September 9, 2013Page 31 of 32180 of 588 Bank of America Credit Card Statement for the Period ending July 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/FILTRATIONCERTIFYME NET $ 149.00 07/29/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFORKLIFT - ONLINE TRAINER CERTIFICATION.UTILITIES/FILTRATIONRUUD LIGHTING INC $ 327.42 07/31/201365050 BUILDING MAINTENANCE MATERIALEXTERIOR WALL-PACK LIGHT FIXTURES (3) FOR THE CHLORINE BUILDING.UTILITIES/FILTRATIONCROSSBOW INDUSTRIAL WA $ 240.21 07/31/2013 65075 MEDICAL & LAB SUPPLIES DI TANKS AND FILTERS.UTILITIES/PUMPINGWW GRAINGER $ 430.44 07/01/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSPRAY PAINT, SEALANT, AND SANDING PADS.UTILITIES/PUMPINGFASTSIGNS $ 688.33 07/03/2013 65702 WATER GENERAL PLANT GRAPHICS FOR THE EVANSTON TAP WATER TRAILER.UTILITIES/PUMPINGALTERNATIVE WIRELESS C $ 77.41 07/10/2013 65702 WATER GENERAL PLANT BDA ANTENNA.UTILITIES/PUMPINGWPSANTENNAS.COM $ 13.90 07/23/2013 65702 WATER GENERAL PLANT BDA COAX ADAPTER.UTILITIES/PUMPINGGFS MKTPLC #1915 $ 149.40 07/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALVINEGAR FOR THE CHLORINE ANALYZERS.UTILITIES/PUMPINGTWCONTROLSA $ 179.95 07/25/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALALLEN BRADLEY ADAPTER CABLES.UTILITIES/PUMPINGSJ TELECOMMUNICATIONS $ 240.99 07/26/2013 65702 WATER GENERAL PLANT CAT 6 BLOCKS FOR THE SECURITY CAMERA PROJECT.UTILITIES/SEWERWW GRAINGER $ 296.20 07/10/2013 65085 MINOR EQUIP & TOOLSCHAIN AND HOOKS.UTILITIES/SEWERSKOKIE VALLEY MATER $ 100.08 07/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSMASON SAND.UTILITIES/SEWERSEWER EQUIPMENT CO. OF $ 131.26 07/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSPROCKET FOR CITY VEHICLE #945.UTILITIES/SEWERHAROLD'S TRUE VALUE HD $ 18.99 07/15/2013 65085 MINOR EQUIP & TOOLSCHEMICAL SPRAYER.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 43.26 07/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALIPAD MINI WALL CHARGER.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 374.72 07/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALIPAD MINI OTTER CASE AND USB CAR CHARGER.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 76.47 07/22/2013 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES AND TARP FOR THE EVANSTON TAP WATER TRAILER.UTILITIES/SEWERNORTH SHORE UNIFORM IN $ 90.20 07/29/2013 65020 CLOTHINGPOLO SHIRTS FOR THE EVANSTON TAP WATER TRAILER CREW.MONTHLY STATEMENT TOTAL $ 149,281.35 September 9, 2013Page 32 of 32181 of 588 For City Council Meeting of September 9, 2013 Item A3.1 Business of the City by Motion: Garage Maintenance Contract For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Approval of Contract with DataPark, Inc. for Maintenance of Parking Access and Revenue Control Systems for the Remainder of 2013 Date: August 26, 2013 Recommended Action The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a contract with DataPark, Inc., 1631 Neptune Drive, San Leandro, CA 94577 to provide maintenance for the DataPark Parking Access and Revenue Control System for City’s three (3) Downtown parking garages from August 1, 2013 – December 31, 2013 in the amount of $5,550.00 per month for a total 2013 cost of $27,750. Funding Source: Parking Fund (7036.62509) Summary On June 10, 2013 the City was notified in writing that Revcon Technology Group, Inc., 1715 Cortland Court, Suite #4, Addison, Illinois 60101, would no longer be able to support the DataPark Parking Access and Revenue Control System (PARCS) as per the maintenance contract dated October 20, 2008, as they are no longer recognized as an authorized DataPark dealer for repair and parts. The letter stated that the maintenance of the PARCS equipment portion of the contract would be terminated as of August 1, 2013, however the audio and camera/surveillance portion of the contract would remain as it is proprietary to Revcon. Revcon has reduced the contract fees accordingly for the remainder of the contract which expires on December 31, 2013. Through negotiations with DataPark staff recommends a contract for the remainder of the term for $5,500.00 per month for the maintaining the PARCS equipment. The equipment is proprietary and DataPark, Inc. is the only authorized vendor to perform the maintenance and repair. This negotiation resulted in a decrease in monthly payments for the remainder of 2013. (See following table) Memorandum 182 of 588 Per Month Costs: To 7/31/2013 As of 8/1/2013 through 12/31/2013 PARCS $6,078.40 $5,550.00 Surveillance $9,117.60 $9,117.60 Total: $15,196.00 $14,667.60 Approval of the new contract will allow the City to continue maintaining the existing PARCS equipment through the remainder of 2013 and time to prepare a bid document for replacement of the system which will be eight (8) years old and will need to be upgraded to meet 2014 Purchase Card Industry (PCI) compliance. The Transportation/Parking Committee recommended approval at the August 7, 2013 meeting. --------------------------------------------------------------------- Attached: Copy DataPark Contract 2 183 of 588 Page 1 of 9 Parking Access & Revenue Control System Service Maintenance Contract Proposed For: City of Evanston Parking Garages July 24th 2013 184 of 588 Page 2 of 9 July 24th, 2013 Att . Mr. Rickey Voss City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: Service Maintenance Contract – City of Evanston Parking Garages Dear Mr. Voss: Thank you for considering DataPark USA, Inc. for your revenue and access control objectives. Below you will find the specifications and pricing for a Service Maintenance Contract at the City of Evanston Parking Garages. If you should have any questions or concerns, please don’t hesitate to contact me at 312-623-PARK (7275) or e-mail me at Lazar@dataparkgroup.com. Sincerely, Lazar Milanov Regional Manager DataPark USA, Inc. 185 of 588 Page 3 of 9 TABLE OF CONTENTS 1. COMPANY OVERVIEW 2. SERVICE CONTRACT 3. SCOPE OF WORK 186 of 588 Page 4 of 9 Section 1 Company Overview For more than 25 years DataPark has delivered state of the art parking solutions to its clients. From its beginnings in the San Francisco bay area in the early eighties, the Company developed a parking access and revenue control system (PARCS) that would address all applications in the industry. The goal in development was simple; to bring to market a flexible and reliable PARCS system at an affordable price to the customer. DataPark manufactures the components of the PARCS systems including the facility management software (FMS), Entry Lane Stations, Exit Lane Stations, Central Pay Stations, Exit Pay Stations, Hotel Terminals, Valet Terminals and Communications Devices. Additionally, the Company manufactures the magnetic stripe transport mechanism common to all of the PARCS system hardware. In addition to manufacturing, Datapark is responsible for software development, engineering, quality control and global marketing for all products. DataPark interfaces directly with parking management companies, municipalities, property management firms and other end-users for the sales, design and implementation of PARCS systems. DataPark can handle a new PARCS system project from all stages including; planning, design, procurement, implementation, commissioning and end user training. As PARCS systems become more complex and interface to other systems such as security, CCTV, building access, DataPark can act as the Integrator to facilitate communications interfaces to the PARCS System. Additionally DataPark handles all post sales support for the entire PARCS system directly to the customer. This includes the on-site repair and maintenance of PARCS hardware. As well as concierge software support over the phone directly to the end-user. DataPark has offices in Chicago, Cleveland, Atlanta, Baltimore, Boston, Los Angeles, Philadelphia, St. Louis, San Francisco and Washington DC. 187 of 588 Page 5 of 9 Section 2 Service Contract This contract serves as maintenance and service contract between City of Evanston (“Customer”) and Data Park USA, Inc. (“Service Provider”) for the City of Evanston three ( 3) Parking Garages .This contract will cover all equipment listed below for any service and or maintenance requirements from normal use. Equipment damaged due to misuse and or vandalism will result in repairs done at normal service rates. The agreement does not include consumables for any of the listed items such as paper , gate arms, etc. Service contracts include yearly software upgrades and required PCI upgrades to keep your system and your investment current. Pricing does not include equipment upgrades if necessary. This contract entitles the customer to monthly preventative maintenance on all equipment listed previous. The agreement provides the customer with no cost service Mon.-Fri. 7 a.m. to 5 p.m. After-hours service is available 24 hours per day, 7 days a week at typical hourly rates. Labor will be provided from qualified factory trained personnel. This agreement is effective immediately following the execution of this contract. Billing will be done on a monthly basis. We look forward to providing a new standard of service in our industry. Contract Items: Garage Equipment Model # Item Desc. DP5900D Entry Station DP5800 Exit Station DP7000 Pay Station DP 6100MT Mass Encoder DP1350 R DataPark Remote Encoder DP 550 DP Data Converter DP11000 Software support DP6000 Cashier Station MIB 30 Barrier Gate Contract Amount: $5,550.00 monthly billing Monthly Payment August 2013 $5,550 September 2013 $5,550 October 2013 $5,550 November 2013 $5,550 December 2013 $5,550 188 of 588 Page 6 of 9 Excluded Garage Equipment Lynx intercom system 1 CCTV System 1 Contract Date: August 1st 2013 Service Provider Customer Billing Information DataPark, Inc. 1631 Neptune Drive Standard Parking San Leandro, CA 94577 900 N Michigan Avenue Chicago, IL 60611 Phone (510) 483-7275 ext.121 Phone (312) 969-3356 Fax (510) 352-5305 Contact: Lazar Milanov Contact: Mr. Dan Rachi Issued By: Accepted By: DataPark USA, Inc. _______________________ _______________________ Authorized Signature Authorized Signature Lazar Milanov, Regional Manager Date ________________ 189 of 588 Page 7 of 9 Section 3 Scope of Work Software Support and Maintenance Software/PC support and maintenance will include the following: PCI software upgrades (excluding New Hardware) All changes to rate tables (Customer will endeavour to provide as much written notice as possible) Perform a quarterly hard disk de-fragmentation. All changes to Validations (Customer will endeavour to provide as much written notice as possible) Back up of parameter files after major changes, but to be backed up no less than quarterly. Full PC and software system reboot on a quarterly basis. Perform a complete PC Hard Drive image on a quarterly basis (to be stored by Customer, if on removable media) Perform required updates to customer supplied Antivirus and Firewall programs on a “as needed” basis (If installation of third party software induces a PC or Contractor-related problem all time necessary to correct the problem will be billable at prevailing rates. Contractor is not responsible for subscriptions to third party software.) Install all Contractor-mandated Microsoft Windows/Service Pack updates Auto-purge of all credit card data older than a set number of days (number of days to be defined by Customer) Provide a written monthly system status report on each and every location Provide all relevant technical bulletins In the event that Service Provider is called to respond to a problem that it is outside the scope of the Software Support Contract, Service Provider reserves the right to bill Customer for all site time at prevailing rates. Note. All activities will be programmed to minimize disruption to the Garage operations. Hardware Support and Maintenance Service Provider hardware/equipment, proximity readers and interface devices of any type. Hardware support and maintenance details are as follows: Preventative monthly maintenance visits to be in accordance with manufacturer’s specifications but no less than 6 preventive maintenance visits per site, per annum. Reactive callouts are covered by this service contract in accordance with the following schedule: Monday through Friday, 7.00 am to 5.00 pm (see charge table below for out of hours coverage costs) All parts/components will be covered except what is specifically excluded below Loaner parts will be made available at no charge to Customer should a part need to be shipped out for repair or replacement. 190 of 588 Page 8 of 9 Additional Services at No Cost Monthly market review meetings if specifically requested by Customer. Reports: A report of preventive maintenance and breakdown repair will be kept at each piece of equipment. One copy will be left on site the other presented as part of a report at the Monthly Review meetings. Items / Services NOT covered Service Provider items NOT covered: Peripheral Control software upgrades Software or EPROM’s required to introduce new bank notes or coins Credit card acceptance problems relating or data recovery resulting from clearinghouse and/or credit card circuit issues. Concrete bases and islands and any protection posts Asphalt laneways Barrier Gate arm replacement if due to vandalism or theft Proximity, AVI, magnetic stripe cards or transponders All fiber optic hardware and related items RAM/Honeywell/CISCO intercom system and related hardware CCTV equipment All fiber optic hardware and related items Cashier booths or related structures This contract shall not cover any and all labor and / or materials required to service, repair and / or replace software or hardware as a direct result of vandalism, misuse, gross negligence and / or acts of God. In such cases, Contractor will prepare a written estimate for official Customer approval prior to any work. All parts / assemblies that are deemed “End of Life” – items that have no serviceable life in accordance with manufacture recommendations – will not be covered under this contract. All EOL items will be brought to Customer attention during the Monthly Review meetings. Insurance: A blanket certificate of insurance could be supplied to your Corporate General Office and becomes a part of this Agreement, covering any liability resulting from any injury of a DataPark employee while performing any service related duty under this agreement. This certificate shall also demonstrate compliance with respect to all Workers Compensation and Right to Work laws. If a site specific is required, a written request for such must be sent to our offices and a new certificate will be provided. The site specific certificate will become a part of this agreement upon receipt and should be attached hereto. Other Provisions: In the event that the equipment and devices vital to this location’s PARC System become damaged and are not covered under the terms of this Agreement, DataPark shall issue a 25% discount on any required new component(s) for the System and a 10% discount on any related labor charges. 191 of 588 Page 9 of 9 Cancellation Clause: 1. After the first 5 months this Agreement may be terminated in whole or in part at any time by either party giving (30) days written notice. The customer's obligation to pay all charges which have accrued shall survive any termination of this agreement. The prorated unearned portion of any amount prepaid shall be refunded by Data Park, Inc. 2. In the event of any action that may be required to enforce the terms and conditions of this Agreement, the prevailing party in such action shall be entitled to all costs hereof, including reasonable attorney's fees. EQUIPMENT SCHEDULE DataPark Inc. to provide all spare parts. FEE SCHEDULE 1. Monthly Agreement Payment Schedule: By the 10th day of each month. RESPONSE TIMES Normal Business Hours (Mon – Fri 7:00 am to 5:00 pm) 2 Hours After Hours (Weekdays) (Mon – Fri 5:01 pm – 6:59 am) 2 Hours Weekends and Holidays (24 hours per day) 2 Hours HOURS OF OPERATIONS & SERVICE RATES Normal Business Hours- 1 Hour Minimum (Mon – Fri 7:00 am to 5:00 pm) $115 After Hours -1 Hour Minimum (Mon – Fri 5:01 pm – 6:59 am) $230 Weekends and Holidays-1 Hour Minimum (24 hours per day) $230 192 of 588 For City Council meeting of September 9, 2013 Item A3.2 Business of the City by Motion: Salt Contract Extension For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Jim Maiworm, Asst Director of Public Works, Operations and Maintenance Subject: Rock Salt Purchase Contract Extension Date: September 4, 2013 Recommended Action: Staff recommends City Council approval of a one-year contract extension for the purchase of up to 8,000 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $60.61 per ton for a winter season total of $484,880. Funding Source: Although the General Fund Snow and Ice Control Account 2680.65015 is already $113,338 over budget from last winter’s salt purchases (Year-to-date expense of $313,338 and 2013 Budget of $200,000) the total General Fund Budget is projected to end the year with a surplus balance (see 2nd quarter 2013 Financial Report). As such staff recommends funding for this purchase will be from the General Fund Snow and Ice Control Account 2680.65015. Funding will be split between FY 2013 ($134,880) and FY 2014 ($350,000). Background: In April 2011, staff solicited bids for the purchase of rock salt. The proposed contract was for a one-year period, with the right to negotiate to extend the contract for up to four, one-year periods. This contract award will represents year two of the four additional optional renewal periods. Morton Salt was the successful bidder with the lowest price bid of $59.07 per ton in 2011. The bid specification includes a flexible quantity requirement that allows the City to either increase or decrease by 30% the quantity of salt purchased. A flexible quantity clause for rock salt is a best industry practice that ensures municipalities can purchase what they need based on the winter season’s weather condition. Last year the City purchased 4,900 tons of salt, the minimum amount required by contract. Memorandum 193 of 588 Summary: For the 2013/2014 season, Morton Salt is holding the previous year’s price of $60.61per ton. Please see the following table for comparisons: Community Salt cost per ton Arlington Heights $63.13 Palatine $64.29 Each subsequent year, staff will negotiate with Morton Salt to establish the purchase price based on market conditions and other competitive bid pricing in the area. Based on the previous year’s price of $60.61 per ton and the price paid by various municipalities in the area, staff believes that Morton Salt’s bid price of $60.61 is competitive. Staff therefore recommends approval of the contract extension to Morton Salt, Inc. for one year for the 2013/2014 winter season. Page 2 of 2 194 of 588 For City Council meeting of September 9, 2013 Item A3.3 Business of the City by Motion: Arbotect Fungicide Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Paul D’Agostino, Assistant Director of Public Works, Parks/Forestry Subject: Purchase of Arbotect Fungicide for Elm Tree Injection Program Date: August 27, 2013 Recommended Action: Staff recommends approval of the sole source purchase of 82 gallons of Arbotect fungicide for Elm Tree Injection Program from Rainbow Treecare Scientific Advancements of Minnetonka, Minnesota at $385.00 per gallon for a total purchase amount of $31,570.00. Funding Source: 2013 General Fund account #3535.62496: $46,000 Summary: In order to carry out the Elm Tree Injection Program for 2013, Parks/Forestry staff plans to inject approximately 177 public elms that were previously injected in 2010. In order to complete these injections, the City must purchase 81 gallons of Arbotect fungicide. The sole source within the entire country to purchase this product is Rainbow Treecare Scientific Advancements of Minnetonka, Minnesota. This vendor has the sole license from the European manufacturer, Syngenta, to distribute this product in the United States. Parks/Forestry staff has already placed this order and received the product, and due to the large quantity, the vendor has agreed to sell the product to the City of Evanston at well below the list price of $419.00 per gallon. The quote for this year represents a decrease of 2.7% over what the City paid in 2012. Forestry staff is currently injecting the elms scheduled for this year, and we expect the work to be completed no later than the week of September 9, 2013. Attachment: Quote from Rainbow Treecare Scientific Advancements Memorandum 195 of 588 Mark Nega 312-485-9260 Date:8/16/2013 Company: ATTN: Address: City: State:IL Zip:60201 Phone: QTY ITEM #PRODUCT CASE QTY UNIT PRICE TOTAL 82 1201 Arbotect $385.00 $31,570.00 25 5314 15/64 High Helix Drill Bit $6.25 $156.25 All orders over $2250 will receive free shipping For Office Use Only GP Entry Date:Initials: Rainbow Treecare Scientific Advancements 2013 Quote Form Territory Manager: City of Evanston Mark Younger 2100 Ridge Road Evanston 847-878-1684 Phone Number: Please contact your Territory Manager with any questions or concerns regarding this quote, or contact the Rainbow Treecare Scientific Advancements Solution Center at 1-877-272-6747 196 of 588 For City Council meeting of September 09, 2013 Item A3.4 Business of the City by Motion: 2013 Police HQ Interior Improvements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director of Public Works Stefanie Levine, RLA, Senior Project Manager Public Works Subject: Contract Award Recommendation to O’Hara Construction, Inc. for the 2013 Police Headquarters (HQ) Interior Improvements, Bid 13-55 Date: September 9, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Police HQ Interior Improvements with O’Hara Construction, Inc., located at 636 Ridge Avenue, Evanston, Illinois 60202, in the amount of $48,742.84. Funding Source: FY 2013 CIP Account 415743 $62,000.00 Summary: Work on this project includes interior improvements to the Police Headquarters to remove existing deteriorated carpeting and base in the Traffic offices and replace them with new quartz epoxy floors and vinyl base. Work also includes selective demolition, the removal and replacement of floor, ceiling and wall finishes, painting, and lighting and electrical improvements to modify the existing records storage area into a conference room. The City performed the design work in-house during the summer of 2013. On July 25, 2013 the City issued bid documents and on August 20, 2013 the City received and publicly read five (5) bids. Bid results were as follows: Contractor Base Bid O’Hara Construction, Inc., 636 Ridge Avenue, Evanston, IL 60202 48,742.84 G.A. Johnson & Son, 828 Foster Street, Evanston, IL 60201 56,880.00 Boller Construction Company Inc., 3045 Washington Street, Waukegan, IL 60085 63,872.00 Construction Consulting & Disbursement Services, Inc., 900 Skokie Boulevard, Suite 100, Northbrook, IL 60062 68,480.67 Manusos General Contracting, Inc., 91 Christopher Way, Fox Lake, IL 60020 89,514.00 Memorandum 197 of 588 Staff recommends that the base bid be awarded to the low bidder, O’Hara Construction, Inc. for the lump sum amount of $48,742.84. The City has worked with O’Hara Construction on prior projects and finds their work to be of excellent quality. O’Hara Construction is in compliance with the City’s M/W/EBE goals (see attached memorandum for additional information). A breakdown of funding for this project is as follows: Account Summary Project Funding (detailed above) $62,000.00 Encumbrances / expenditures to date* -$1,700.00 Recommended bid award -$48,742.84 Balance Remaining $11,557.16 * Encumbrances/expenditures to date include legal advertisements. The remaining balance for this project shall be reserved for change order items in the event unanticipated conditions are encountered during the course of construction. Construction of this project is scheduled to begin in fall of 2013. The current substantial completion deadline is November 15, 2013. Attachments: Bid tabulation M/W/EBE Memo 198 of 588 City of Evanston Bid TabulationBid #13-55 - 2013 Police HQ Interior ImprovementsBid opening held 8/20/2013Item NumberDescription Unit Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID1 Remove existing carpetSF 1200 $ 5.00 $ 6,000.00 $ 1.41 $ 1,692.00 $ 3.45 $ 4,140.00 $ 0.65 $ 780.00 $ 0.94 $ 1,128.00 $ 2.25 $ 2,700.00 2 Remove existing vinyl base LF 350 $ 1.50 $ 525.00 $ 4.84 $ 1,694.00 $ 1.15 $ 402.50 $ 0.65 $ 227.50 $ 1.90 $ 665.00 $ 2.00 $ 700.00 3 Quartz epoxy flooringSF 1200 $ 12.00 $ 14,400.00 $ 14.07 $ 16,884.00 $ 8.63 $ 10,356.00 $ 16.75 $ 20,100.00 $ 13.72 $ 16,464.00 $ 14.50 $ 17,400.00 4 4" vinyl baseLF 350 $ 3.50 $ 1,225.00 $ 2.12 $ 742.00 $ 3.34 $ 1,169.00 $ 3.28 $ 1,148.00 $ 6.10 $ 2,135.00 $ 2.50 $ 875.00 5 Vinyl floor transitionsLF 20 $ 5.00 $ 100.00 $ 9.26 $ 185.20 $ 1.15 $ 23.00 $ 6.45 $ 129.00 $ 35.80 $ 716.00 $ 5.00 $ 100.00 6 Wall paintSF 1000 $ 4.00 $ 4,000.00 $ 4.00 $ 4,000.00 $ 2.56 $ 2,560.00 $ 1.25 $ 1,250.00 $ 4.50 $ 4,500.00 $ 1.50 $ 1,500.00 7 Install Door 1each 1 $ 400.00 $ 400.00 $ 966.02 $ 966.02 $ 1,227.00 $ 1,227.00 $ 750.00 $ 750.00 $ 2,239.55 $ 2,239.55 $ 250.00 $ 250.00 8 Install Door 2each 1 $ 700.00 $ 700.00 $ 966.02 $ 966.02 $ 1,227.00 $ 1,227.00 $ 750.00 $ 750.00 $ 2,239.55 $ 2,239.55 $ 250.00 $ 250.00 9 Install Door 3each 1 $ 700.00 $ 700.00 $ 966.02 $ 966.02 $ 1,227.00 $ 1,227.00 $ 750.00 $ 750.00 $ 2,239.55 $ 2,239.55 $ 250.00 $ 250.00 10 Cut opening for Door 2each 1 $ 500.00 $ 500.00 $ 3,378.11 $ 3,378.11 $ 345.00 $ 345.00 $ 10,500.00 $ 10,500.00 $ 1,906.97 $ 1,906.97 $ 420.00 $ 420.00 11 Remove existing Door 3each 1 $ 150.00 $ 150.00 $ 1,695.60 $ 1,695.60 $ 159.00 $ 159.00 $ 130.00 $ 130.00 $ 308.13 $ 308.13 $ 250.00 $ 250.00 12 Install Door Hardware 1each 1 $ 300.00 $ 300.00 $ 966.02 $ 966.02 $ 879.00 $ 879.00 $ 2,100.00 $ 2,100.00 $ 574.94 $ 574.94 $ 525.00 $ 525.00 13 Install Door Hardware 2each 1 $ 600.00 $ 600.00 $ 966.02 $ 966.02 $ 1,215.00 $ 1,215.00 $ 2,600.00 $ 2,600.00 $ 574.94 $ 574.94 $ 525.00 $ 525.00 14 Install Door Hardware 3each 1 $ 600.00 $ 600.00 $ 966.02 $ 966.02 $ 1,215.00 $ 1,215.00 $ 2,600.00 $ 2,600.00 $ 574.94 $ 574.94 $ 525.00 $ 525.00 15 Lead testing and removallump 1 $ 3,000.00 $ 3,000.00 $ 1,695.60 $ 1,695.60 $ 1,150.00 $ 1,150.00 $ 450.00 $ 450.00 $ 6,287.43 $ 6,287.43 $ 2,500.00 $ 2,500.00 16 Lighting and Switcheslump 1 $ 2,000.00 $ 2,000.00 $ 1,840.53 $ 1,840.53 $ 3,364.00 $ 3,364.00 $ 7,000.00 $ 7,000.00 $ 6,049.01 $ 6,049.01 $ 2,200.00 $ 2,200.00 17 Data and Power Outletslump 1 $ 3,000.00 $ 3,000.00 $ 1,840.53 $ 1,840.53 $ 1,610.00 $ 1,610.00 $ 2,500.00 $ 2,500.00 $ 4,880.97 $ 4,880.97 $ 3,800.00 $ 3,800.00 18 Manual Projection Screenlump 1 $ 800.00 $ 800.00 $ 723.15 $ 723.15 $ 518.00 $ 518.00 $ 390.00 $ 390.00 $ 660.91 $ 660.91 $ 1,600.00 $ 1,600.00 19 Removal of Ceiling Tiless.f. 1,200 $ 6.00 $ 7,200.00 $ 1.41 $ 1,692.00 $ 3.45 $ 4,140.00 $ 0.65 $ 780.00 $ 2.06 $ 2,472.00 $ 2.50 $ 3,000.00 20 Ceiling Tiles and Grids.f. 1200 $ 8.00 $ 9,600.00 $ 4.07 $ 4,884.00 $ 5.12 $ 6,144.00 $ 4.25 $ 5,100.00 $ 6.30 $ 7,560.00 $ 5.50 $ 6,600.00 21 Conference North Entrylump 1 $ 1,500.00 $ 1,500.00 Inlcuded Above Included Above $ 460.00 $ 460.00 $ 1,935.00 $ 1,935.00 $ 4,292.59 $ 4,292.59 $ 43,544.00 $ 43,544.00 Total Base Bid $ 57,300.00 $ 48,742.84 $ 56,880.00 $ 63,872.00 $ 68,480.67 $ 89,514.00 Bidder's unit pricing does not equal bidder's pricing summary Manusos General Contracting, Inc., 91 Christopher Way, Fox Lake, Illinois 60020 Name and Address of Bidders Architect's Estimate O'Hara Construction, Inc. 636 Ridge Avenue, Evanston, Illinois 60202 G.A. Johnson & Son 828 Foster Street, Evanston, Illinois 60201 Boller Constructon Company, Inc. 3045 Washington Street, Waukegan, Illinois 60085 Construction Consulting & Disbursement Services, Inc., 900 Skokie Boulevard, Suite 100, Northbrook, Illinois 60062 199 of 588 To: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director of Public Works Stefanie Levine, RLA, Senior Project Manager Public Works From: Joseph McRae, Deputy City Manager Subject: Recommendation for Contract Award to O’Hara Construction, Inc. for the 2013 Police HQ Interior Improvements, Bid #13-55 Date: August 26, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid #13-55, O’Hara Construction, Inc. are found to be in initial compliance with the City’s M/W/EBE Goal. O’Hara Construction, Inc., for a total base bid is $48,742.84, and will receive 100% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE O’Hara Construction, Inc Interior Improvements $48,742.84 100% X Total M/W/EBE $48,742.84 100% Memorandum Bid # 13-55, Contract to O’Hara Construction, Inc., M/W/EBE Compliance Approval, Evanston 2013 Police HQ Interior Improvements Bid #13-55 200 of 588 For City Council meeting of September 9, 2013 Item A4 Resolution 53-R-13: Age Options Grant Award for Senior Meals Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joseph McRae, Interim Director, Parks, Recreation & Community Services Subject: Resolution 53-R-13 to Accept Grant Awards for the Maximum Award Amount of $46,171 from Age Options in Order to Award a Contract to Help Fund a Senior Meal Congregate Program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Date: September 9, 2013 Recommended Action: Staff recommends City Council approval of Resolution 53-R-13 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of lunches served and varies depending on the levels of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in Fleetwood-Jourdain Business Unit 3040 and Levy Center Business Unit 3055. Overall budgeted expenses for the 2013/14 program include staffing salaries, Social Security, Medicare, advertising, program supplies and food costs, which is projected at $81,118. Levy Senior Center Fleetwood-Jourdain Center TOTAL Total Meal Program Expenditure Budgeted Amount $62,052 $19,066 $81,118 Maximum Grant Reimbursement to Revenue Account $35,502 $10,669 $46,171 Project Income (Donations) $11,100 $2,820 $13,920 Local In-Kind (i.e. Room usage, utilities, volunteers, etc) $6,500 $0 $6,500 Local Cash (City Supported) $8,950 $5,577 $14,527 Memorandum 201 of 588 Staff projects meal donations of $13,920. The City will provide a local cash match of $14,527 of the $81,118 if the projection for donations is met, and less if it is exceeded. This is the third year of this grant program, which has helped provide a senior lunch program subsidy at Fleetwood-Jourdain and Levy Senior Center. Similar to the current year’s management plan for the program, should donations that are received from attendees of the meal program be less than expected, department staff will develop a plan to offset the revenue shortage. Summary: The City of Evanston re-applied to receive funding for a congregate senior meal program through Age Options. As part of the nationwide network, Age Options is authorized by the federal Older Americans Act and the Illinois Department on Aging as the Planning and Service Area for the 30 townships surrounding Chicago. The Older Americans Act Title III-C Nutrition Services grant funds congregate meals for older adults, aged 60 and over, a spouse, or child with disabilities under the age of 60. This grant covers food costs, administrative overhead and supplies for the program. The City received a maximum grant award of $35,502 to provide meals 5 days a week at the Levy Senior Center and $10,669 to provide meals one day a week at the Fleetwood-Jourdain Community Center. The time period of this grant is October 1, 2013 through September 30, 2014. This grant for Congregate Meal Nutrition Services will offset the cost of each meal and no eligible senior shall be denied participation because of inability to contribute. The suggested contribution for each meal will be $4.50 – this is an increase of $0.25 from the prior agreement but meals will be provided regardless of ability to pay. Attachments: Resolution Age Options Award Letter 202 of 588 203 of 588 204 of 588 205 of 588 206 of 588 207 of 588 For City Council meeting of September 9, 2013 Item A4.1 Business of the City by Motion: Senior Lunch Program Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joseph McRae, Interim Director, Parks, Recreation & Community Services Subject: 2013/14 Renewal of contract award to Catholic Charities Lunch-n-More for Senior Meal Food Programs Date: September 9, 2013 Recommended Action: Staff recommends City Council renew the contract between the City of Evanston and Catholic Charities Lunch-n-More to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2013 through September 30, 2014 in the not –to-exceed amount of $4.36 per lunch meal. Total meal program contract value is projected at $44,868. Lunch-n- More is located at 6212 S. Sangamon in Chicago. Funding Source: This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. Meal program food expenditure budgeted amount Maximum grant reimbursement to revenue account Fleetwood-Jourdain 3040.65025 $9,087 $10,669 Levy Senior Center 3055.65025 $35,781 $35,502 Total $44,868 $46,171 Memorandum 208 of 588 Summary: Age Options issued a bid to provide meals at all suburban cook county sites in the program in 2011. The bid documents specified a three year contract that is annually renewed and limits price increases to the measurable index of the Consumer Price Index. Meal providers were invited to respond to the bids and provide food costs; the type of meals provided and background information on their company. After the bids were received Age Options required the City to work with the food vendors in order to determine if they could meet the needs of the program. The Levy and Fleetwood Center’s received only one response to the bid for their site. The lone response came from Lunch-n-More Catering, a service that is part of the non-profit organization, Catholic Charities of the Archdiocese of Chicago. Catholic Charities Community Development and Outreach Services have a fully licensed kitchen facility on Chicago’s south side for the service area’s Lunch-n-More program. Staff has been very satisfied with food provided from Lunch-n-More during the first year of the contract. Pricing of meals increased from $4.27 to $4.36 per meal for the 2013/14 year, which is allowable under the terms of the contract. They have provided sample of meals, when changing menus and continued to answered questions from staff regarding their ability to provide effective meals services. Age Options will put out the food vendor contract to bid in 2014, pending available grant funding of the program. Attachments Contract between the City of Evanston and Catholic Charities Lunch-n-More. Sample Menu 209 of 588 210 of 588 211 of 588 212 of 588 213 of 588 214 of 588 215 of 588 216 of 588 217 of 588 218 of 588 219 of 588 220 of 588 221 of 588 222 of 588 223 of 588 224 of 588 225 of 588 226 of 588 227 of 588 228 of 588 229 of 588 For City Council meeting of September 9, 2013 Item A5 Ordinance 88-O-13: Hotel-Motel Tax Definitions For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Marty Lyons, Assistant City Manager/Treasurer Subject: Ordinance 88-O-13, Amending Hotel-Motel Tax Definitions Date: September 4, 2013 Recommended Action: Staff recommends City Council adoption of Ordinance 88-O-13. Funding Source: n/a Summary: The amendments within Ordinance 88-O-13 are necessary to clear up any ambiguity in the City’s hotel-motel tax code and associated tax collection responsibilities for online travel companies. The City’s current hotel-motel tax Code language contained in Section 3-2-4 does not contain a definition of “operator” or “person”, despite the fact that the collection responsibilities in Code subsection 3-2-4-3 fall on the owner and operator of each hotel or motel in the City. The additional definitions contained in the ordinance for “operator” and “person” further clarify that online companies are subject to tax collection responsibilities for their customers on the gross receipts for room purchases at Evanston hotels or motels. Currently, online travel companies can purchase rooms at wholesale prices and in a separate transaction sell the room to an end user through their respective websites without having an affirmative tax collection responsibility on the total gross receipts. Going forward, the hotel-motel tax will apply to the entire transaction between a customer and the online travel companies as an “operator”, not just to the smaller wholesale transaction amount between the hotel or motel and the online company. A recent court decision issued by Circuit Court of Cook County Judge Robert Lopez Cepero in a case filed by the City of Chicago against numerous online retailors captioned City of Chicago v. Hotels.com, L.P., et al, Case No. 2005 L 051003. Judge Lopez Cepero ruled that online travel companies such as Expedia, Orbitz and Priceline are “operators” within the City of Chicago Code and required to remit taxes to the City of Chicago on gross receipts from hotel room sales in Chicago. Additionally, the Court Memorandum 230 of 588 held that the companies failed to remit the proper amount of hotel taxes to the City on their rentals of hotel accommodations to their customers, the hotel guests. Moreover, the cities of Arlington Heights, Warrenville, Oak Brook Terrace, Rockford, Bedford Park, Willowbrook, Tinley Park, Burr Ridge, Orland Park, Orland Hills, Oak Lawn and Des Plaines are in the preliminary stages of putting together a class action lawsuit to recoup municipal hotel taxes from online companies in transaction dating back as far as 10 years. ------------------------------------------------------------------------------------- Attachment: Ordinance 88-O-13 231 of 588 8/5/2013 88-O-13 AN ORDINANCE Amending City Code Section 3-2-4-1 to Add Definitions for “Operator” and “Person” and Section 3-2-4-2 to Clarify the Duty to Collect the Hotel-Motel Tax NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-2-4-1 “Definitions” of the Hotel-Motel Tax Code Section of the Evanston City Code, 2012, as amended, is hereby amended to read as follows: (A) The word "Hotel" and the word "motel" shall mean and refer to within the meaning of this Section 3-2-4, include every building or structure kept, used, maintained, advertised and held out to the public to be a place where lodging or lodging and food, or apartments, or suites, or other accommodations are offered for a consideration to guests, in which ten (10) or more rooms, apartments or suites, or other accommodations are used for the lodging or lodging and food for such guests. A building or structure, such as a convention center, or executive conference facility, not open to the public but otherwise meeting the criteria set forth in the previous sentence, shall be subject to the hotel-motel tax. (B) "Operator" shall mean and refer to persons engaged in the business of selling or reselling the right to occupy hotel accommodations, whether on-line, in person or otherwise to the public. (C) “Person” means any natural person, receiver, administrator, executor, conservator, assignee, trust in perpetuity, trust, estate, firm, co-partnership, joint venture, club, company, business trust, domestic or foreign corporation, association, syndicate, society, or any group of individuals acting as a unit, whether mutual, cooperative, fraternal, nonprofit, or otherwise. Whenever the term “person” is used in any clause prescribing and imposing a penalty, the term as applied to associations shall mean the owners or part- owners thereof, and as applied to corporations shall mean the officers thereof. SECTION 2: Section 3-2-4-2 “Tax Imposed” of the Hotel-Motel Tax Code Section of the Evanston City Code, 2012, as amended, is hereby amended to read as follows: 232 of 588 88-O-13 ~2~ A tax is hereby levied and imposed upon the use and privilege of renting, leasing, or letting of rooms in a motel or hotel in the City at a rate of seven and one-half percent (7.5%) of the gross rental receipts from such rental, leasing or letting. The ultimate incidence of, and liability for, payment of said tax shall be borne by the user, lessee or tenant of said rooms. The tax herein levied shall be in addition to any and all other taxes. It shall be the duty of every owner, manager, and/or operator of hotel or motel accommodations to secure said tax from the user, lessee or tenant of the hotel or motel accommodations and issue payment to the City. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This Ordinance 88-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance 88-O-13 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 88-O-13 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 88-O-13 is severable. Introduced: _________________, 2013 Adopted: ___________________, 201 3 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 233 of 588 For City Council meeting of September 9, 2013 Item A6 Ordinance 90-O-13 Liquor Code Revisions For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 90-O-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control Regulations Date: September 9, 2013 Recommended Action: Staff recommends consideration of the comprehensive revision of the City Code concerning liquor regulations. The Mayor and Local Liquor Control Board recommend adoption following discussion conducted in March and April 2013. Funding Source: n/a Summary: The City’s Liquor Code evolved in a piecemeal fashion since 1972. This is the first time a comprehensive revision was drafted. The overall intent is to clarify, condense, and update the law. Substantive revisions fall into three categories: liquor license classifications, license and licensee regulation, and other liquor control regulations. The Section numbers remain 3-4-1 through 3-4-19, but Sections 3-4-14 through 3-4-19 include renumbering to account for deletion of the current Section 3-4-14, and the addition of a new Section 3-4-19. Proposed additions to the Code are underlined, and deletions are struck. Non-substantive changes include edits to simplify sentences with plainer language, and deletions to eliminate passive voice. No changes are proposed to renewal or application fees. The proposed revisions would consolidate the current 32 license classes into 25 license classes. The consolidation would be a categorical reorganization which will strive to be more customer/business friendly. The ordinance’s proposed effective date is January 1, 2014 to accommodate necessary administrative integration with new code language. Liquor License Classifications The City’s liquor license classifications are listed in Section 3-4-6. Section 3-4-6 now consists of 32 separate license classifications for approximately 107 licensees. Of those 107 licensees, about 77 are restaurants or establishments offering food service. Over time, the City adopted amendments to license classifications on a rolling ad hoc Memorandum 234 of 588 basis. The City regularly receives inquiries regarding differences between similar classes and occasional requests for new classifications to meet new business models. The proposed amendments to Section 3-4-6 will make the regulations more user friendly by reducing redundancy, keeping the most common classifications at the beginning of the section, and allowing for expansion to accommodate new businesses. This draft reduces the number of license classifications in Section 3-4-6 to 25. The reduction is achieved by merging one day liquor licenses into Classes Z1-Z4, and by deleting current Classes A (membership only clubs), D (duplication of Class C but without hard liquor sales), G (package store sales of beer and wine only), J (private catering – alcoholic liquor), M (live theater – alcoholic liquor), and R (restaurants – limited hours, beer/wine). Of the deleted classifications, only Class D has current licensees. This draft merges the current D classification with C to form a new Class D liquor license. Various existing license classifications are assigned a new letter designation in light of deletions, and some classifications are moved based on popularity, e.g., Class O grocery stores will be amended to Class G. Classifications M, N, and O are reserved for future amendments to accommodate future business models. License and Licensee Regulation Section 3-4-3 “Licenses,” contains no substantive changes, only text edits to simplify sentences. Likewise, section 3-4-4, “Application for Licenses,” is largely unchanged, with a substantive amendment to subsection (J) requiring all liquor license applicants to acknowledge that they will read and abide by Title 3 Chapter 4. Substantive amendments to section 3-4-5, “Restrictions on Licenses,” include deletion of provisions specific to Class A, deleted as explained above, and deletion of subsections (S), (T), (U) and (V). Deletion is recommended because federal gaming and wagering stamps are not in use, and because the proposed addition of subsection (T), referencing the Illinois Liquor Control Act (the “Act”), incorporates the Act’s gaming stamp rules. Portions of section 3-4-7, “Disposition of Fees,” are amended for clarity with no substantive changes proposed. Section 3-4-8, “License Conditions,” is amended in subsection (A) to require licensees pay unpaid debt or tax owed to the City before license renewal, and subsection (F) is amended to eliminate provisions pertaining to the sale of alcohol, on credit, to private club members. The private club provision is unnecessary because Class A will be deleted if this ordinance is adopted. Amendments to section 3-4-9, “Closing Hours,” removes mention of Class A, and amendments to Section 3-4-10 “Premises; Sanitary Conditions, Maintenance,” are non-substantive. Section 3-4-11, “Sales to Minors, Certain Persons Restricted,” is intended to be one comprehensive subsection addressing underage sales. It continues to prohibit alcohol sales to anyone under 21, and includes current provisions which prohibit sales to individuals unable to produce adequate evidence of identity and age upon an employee’s request. This section prohibits carrying and using false identification cards. Sections 3-4-12, “Employment of Minors,” is not substantively changed. Section numbers for 3-4-15 through 3-4-19 are amended to accommodate deletion of section 3-4-14 described below. Section 3-4-14, “Revocation or Suspension of License,” contains substantive changes incorporating revocation hearing rules adopted 2 235 of 588 by Mayor Tisdahl in June 2012, and requires establishments that may have their license suspended or revoked to post the suspension/revocation order. New subsections (C) and (D) provide that all suspension and revocation hearings be transcribed at the licensee’s expense, and in accordance with state law, limit the record on appeal to the hearing transcript. There are no substantive amendments to sections 3-4-15, “Complaint of Violation,” 3-4- 16, “Penalty,” and 3-4-17, “Responsibility for Violations.” Section 3-4-18 is amended to prohibit sales when a BASSET certified owner or manager is not present, and makes owners and managers responsible for employee compliance with Title 3 Chapter 4. Other Liquor Control Regulations Section 3-4-1, “Definitions,” is amended to include the Illinois Liquor Control Commission and eliminates the “bar” and “club” definitions. Sections 3-4-2, “Local Liquor Control Commissioner,” and 3-4-13 “Responsibility of Parents and Others for Alcohol Consumption by Minors,” do not include substantive changes. Adult hosts of underage drinkers may also be liable for prosecution under the Illinois Liquor Control Act, 235 ILCS 5/6-16, as amended. Section 3-4-14, “Age Restrictions; Identification Cards,” is deleted because its substantive provisions regarding false identification are merged into amended section 3- 4-11. New Section 3-4-19, permits licensees to seal partially consumed wine bottles for patrons as permitted by Illinois law. Legislative History: The Local Liquor Control Board reviewed the proposed changes in March and April 2013 and recommends approval. Alternatives: n/a ------------------------------------------------------------------------------------- Attachment: 90-O-13 Ordinance Amending City Code Title 3, Chapter 4 3 236 of 588 8/26/13 90-O-13 AN ORDINANCE Amending and Revising City Code Title 3, Chapter 4 “Liquor Control Regulations” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Title 3, Chapter 4 of the Evanston City Code of 2012, as amended, is hereby further amended and revised to read as follows: CHAPTER 4 - LIQUOR CONTROL REGULATIONS SECTION: 3-4-1. - DEFINITIONS. 3-4-2. - LOCAL LIQUOR CONTROL COMMISSIONER. 3-4-3. - LICENSES. 3-4-4. - APPLICATION FOR LICENSES. 3-4-5. - RESTRICTIONS ON LICENSES. 3-4-6. - CLASSIFICATION AND LICENSE FEES. 3-4-7. - DISPOSITION OF FEES. 3-4-8. - LICENSE CONDITIONS. 3-4-9. - CLOSING HOURS. 3-4-10. - PREMISES; SANITARY CONDITIONS, MAINTENANCE. 3-4-11. - SALES TO MINORS, CERTAIN PERSONS RESTRICTED. 3-4-12. - EMPLOYMENT OF MINORS. 3-4-13. - RESPONSIBILITY OF PARENTS AND OTHERS FOR ALCOHOL CONSUMPTION BY MINORS. 3-4-14. - REVOCATION OR SUSPENSION OF LICENSE. 3-4-15. - COMPLAINT OF VIOLATION. 3-4-16. - PENALTY. 3-4-17. - RESPONSIBILITY FOR VIOLATIONS. 3-4-18. - ALCOHOL AWARENESS TRAINING. 3-4-19. – SEALING AND REMOVAL OF OPEN WINE BOTTLES FROM A RESTAURANT 237 of 588 90-O-13 Page 2 of 43 3-4-1. - DEFINITIONS. Unless the context otherwise requires, the following terms as used in this Chapter shall be construed according to the definitions given below: ALCOHOL. The product of distillation of any fermented liquid, whether rectified or diluted, whatever may be the origin thereof, and includes synthetic ethyl alcohol, but not including denatured alcohol or wood alcohol. ALCOHOLIC LIQUOR. Any alcohol, spirits, wine and beer, and every liquid or solid, patented or not, containing alcohol, spirits, wine or beer, and capable of being consumed as a beverage by a human being. The provisions of this Chapter shall not apply to alcohol used in the manufacture of denatured alcohol produced in accordance with acts of congress and regulations promulgated thereunder, nor to any liquid or solid containing one-half of one percent (0.5%), or less, of alcohol by volume. APPLICANT. An individual, copartnership or corporation which seeks to be licensed under the provisions of this Chapter. In the case of a club, "applicant" shall mean the officers, directors, and person operating as manager, and in the case of a corporation, it shall mean the officers, directors, all persons owning directly or beneficially more than five percent (5%) of the stock of such corporation and the person operating as manager of the premises. In the case of a combination grocery/drugstore, "applicant" shall mean the officers, directors, all persons owning directly or beneficially more than five percent (5%) of the stock of the entity having charge of the licensed premises and the person(s) operating as manager(s) of the premises. BEER. A beverage obtained by the alcoholic fermentation of an infusion or concoction of barley, or other grain, malt and hops in water, and includes, among other things, beer, ale, stout, larger, porter and the like. BREWPUB. A manufacturer of beer only at a designated premises to make sales to importing distributors, distributors, and to nonlicensees for use and consumption only, who stores beer at the designated premises, and who is allowed to sell at retail from the licensed premises., provided that a brewpub licensee shall not sell for off premises consumption more than fifty thousand (50,000) gallons per year. COMBINATION DRUG/GROCERY STORE. A store with affiliated drug and grocery companies managing a combination drug and grocery store as a single store under one roof. COMBINATION RESTAURANT/ PACKAGE STORE. An entity under single ownership and management, containing a restaurant which sells alcoholic liquor and a package store which sells wine only in original packages for consumption off the premises, operated as a single unit under one roof in the retail package store area. CORE AREA. The area starting at the center of the intersection of Church Street and Orrington Avenue, thence northeast on Orrington Avenue to the 238 of 588 90-O-13 Page 3 of 43 intersection of Orrington Avenue and Clark Street, thence northwest on Elgin Road to the intersection of Elgin Road and Benson Avenue, thence south on Benson Avenue to the intersection of Clark Street, thence west on Clark Street to the intersection of Maple Avenue, thence north on Maple Avenue to the intersection of University Place, thence west on University Place to the Railroad Right of Way, then south along said Railroad Right of Way to Clark Street, thence west on Clark Street to the intersection of Clark Street and Oak Avenue, thence south on Oak Avenue to the first east/west alley south of Davis Street, thence east along said east/west alley to the intersection of Maple Avenue, thence south along Maple Avenue to the south line of Holmgrens consolidation of lots 3 and 4 in the Village of Evanston which lies approximately 100.10 feet south of the south line of Grove Street, thence east along said line extended to the center line of Elmwood Avenue, thence north on Elmwood Avenue to the intersection of Grove Street, thence east on Grove Street to the intersection with the railroad right of way, thence southeast along said railroad right of way to the center line of Lake Street, thence east along Lake Street to the center line of the first north/south alley east of Sherman Avenue, thence north along said alley to the intersection of said alley with Grove Street, then southeast along Grove Street to Chicago Avenue, thence northeast along Chicago Avenue to Davis Street, then northwest along Davis Street to the first alley northwest of Chicago Avenue, thence northeast along said alley to Church Street, thence northwest along Church Street to Orrington Avenue, the point of beginning. GROCERY STORE. A building or portion thereof where the direct retail sale of food items such as meats, cereals, grains, produce, baked goods, dairy products, canned and frozen prepared food products, beverages, cleaning supplies, pet food and supplies, pharmaceuticals, over the counter medicines, personal products, household goods, books and magazines, plants, and other sundry and similar items are available to be purchased by the consumer. HOTEL. Every building or other structure kept, used, maintained, advertised and held out to the public to be a place where a restaurant is located and sleeping accommodations are offered for adequate pay to travelers and guests, whether transient, permanent or residential, in which fifty (50) or more rooms are used for the sleeping accommodations for transients. Illinois Liquor Control Commission (“ILCC”). The state commission created by the Illinois Liquor Control Act of 1934, as amended (“Act”), 235 ILCS 5/3-1 et seq., that hears and determines appeals from orders of the local liquor control commissioner in accordance with the provisions of the Act. ORIGINAL PACKAGES. Any bottle, flask, jug, can, cask, barrel, growler, keg, hogshead or other receptacle or container, whatsoever, used, corked or capped, sealed and labeled by the manufacturer of alcoholic liquor, to contain and to convey any alcoholic liquor. PACKAGE A place of business in which the premises is used primarily or exclusively 239 of 588 90-O-13 Page 4 of 43 STORE. for the retail sale of alcoholic liquor in original packages for consumption off the premises where sold. In the case of a package store affiliated with, and operated under the same roof as, a drugstore, one one-way exit door may be provided to allow passage from the package store into the drugstore. Complete floor to ceiling separation between the package store and liquor store is otherwise required. RESTAURANT. Any public place kept, used, maintained, advertised and held out to the public as a place where meals are served, which offers patrons complete meals, including dinner and/or luncheon menu at which the service of alcoholic beverages is incidental and complementary to the service of such meals. Limited food service such as provided by lounges, luncheonettes, diners, coffee shops, drive ins, etc., does not satisfy the requirements of this definition. RETAIL PACKAGE STORE AREA. The area starting at the center of the intersection of Church Street and Orrington Avenue, thence northeast on Orrington Avenue to the intersection of Orrington Avenue and Clark Street, thence northwest on Clark Street and Elgin Road to the intersection of Elgin Road and Sherman Avenue, thence north on Sherman Avenue to the intersection of Sherman Avenue and University Place, thence west on University Place to the intersection of University Place and Elgin Road, thence northwest on Elgin Road to the intersection of Elgin Road and Emerson Street, thence west on Emerson Street to the intersection of Emerson Street and Oak Avenue, thence south on Oak Avenue to the intersection of the east/west alley south of Emerson Street, thence west along said alley to the railroad right of way, thence southeast along said railroad right of way to the intersection of the railroad right of way and Clark Street, thence west on Clark Street to the intersection of Clark Street and Oak Avenue, thence south on Oak Avenue to the first east/west alley south of Davis Street, thence east along said east/west alley to the intersection of Maple Avenue, thence south along Maple Avenue to the south line of Holmgrens consolidation of lots 3 and 4 in the Village of Evanston which lies approximately 100.10 feet south of the south line of Grove Street, thence east along said line extended to the center line of Elmwood Avenue, thence north on Elmwood Avenue to the intersection of Grove Street, thence east on Grove Street to the intersection with the railroad right of way, thence southeast along said railroad right of way to the center line of Lake Street, thence east along Lake Street to the center line of the first north/south alley east of Sherman Avenue, thence north along said alley to the intersection of said alley with Grove Street, thence southeast along Grove Street to Chicago Avenue, thence northeast along Chicago Avenue to Davis Street, thence northwest along Davis Street to the first alley northwest of Chicago Avenue, thence northeast along said alley to Church Street, thence northwest along Church Street to Orrington Avenue, the point of beginning. RETIREMENT COMMUNITY. Housing developed, planned, designed, and operated to provide a full range of accommodations and services for older adults including 240 of 588 90-O-13 Page 5 of 43 independent living, assisted living, sheltered care, and nursing home care. Residents may move from one (1) level to another as needs change. This term shall include, but will not be limited to, continuing care communities and life care retirement communities. RETIREMENT HOME (HOME FOR THE AGED). A facility for older adults that provides services and rooming units, dwelling units of any type, sheltered care, or intermediate or skilled nursing care services. RETIREMENT HOTEL. An establishment where meals are provided as part of the price of the accommodations, that caters primarily to nontransient guests and either holds itself out to the public as a retirement facility, selectively caters to or solicits the elderly, or has admission standards based on age. A retirement hotel may not offer any type of long term care, including nursing or sheltered care services. UNIVERSITY AREA. That area of the City east of the east line of Sheridan Road and south of the south line of Lincoln Street, extended to the lake shore and northeasterly of the northeasterly line of that portion of Sheridan Road running in a generally northwesterly and southeasterly direction south and east of the intersection of Sheridan Road at Chicago Avenue, and such line created thereby extended to the lake shore, but excepting therefrom a corridor having a depth of one hundred fifty feet (150') bounded by the north, south and west lines of said described area. WINE. Any alcoholic beverage obtained by the fermentation of the natural contents of fruits or vegetables, containing sugar, including such beverages when fortified by the addition of "alcohol" as defined above. 3-4-2. - LOCAL LIQUOR CONTROL COMMISSIONER. (A) Mayor . Pursuant to 235 ILCS 5/4-2, the Mayor of the City is the local liquor control commissioner and shall administer within the City the appropriate provisions of this Chapter. (B) Liquor Control Review Board. The Mayor, as the local liquor control commissioner, may appoint a person or persons to assist him/her in the exercise of the powers and the performance of the duties of the local liquor control commissioner. This includes, the investigation and review of all applications, renewals and complaints; investigation of the operation of all licensed establishments; conduct hearings; receiving evidence and sworn testimony; and making recommendations to the commissioner. (C) Powers and Duties. The local liquor control commissioner shall have the following powers, functions and duties with respect to licenses: 1. To grant, suspend for not more than thirty (30) days, or revoke any local licenses issued to persons for premises within the City ; 2. To enter or to authorize any law enforcement officer to enter at any time upon any premises licensed under this Chapter to determine whether any of the 241 of 588 90-O-13 Page 6 of 43 provisions of this Chapter or any rules or regulations adopted by him/her or by the ILCC have been or are being violated, and at such time to examine said premises of said licensee in connection therewith; 3. To receive complaints from any person pertaining to any of the provisions of this Chapter, or any rules or regulations adopted pursuant hereto, and to act upon such complaints as necessary; 4. To receive liquor license fees ; 5. In the event that an application is rejected by the local liquor control commissioner, the Council may overrule him/her within thirty (30) days of the rejection . An ordinance specifically providing that the order of the commissioner be reversed and an additional license of the class applied for be created shall be adopted by the vote of two-thirds (2/3) of all the aldermen then holding office. When such an ordinance is adopted, the commissioner shall issue such license to the applicant. An ordinance adopted under this subsection by a two-thirds (2/3) vote is not subject to a Mayoral veto; 6. The Mayor, as local liquor control commissioner, shall keep a complete record of all such liquor licenses issued by him/her; 7. He/shemay revoke any liquor license for any violation of any provision of this Chapter, or for any violation of any State law pertaining to the sale of alcoholic liquor. 3-4-3. - LICENSES. (A) License Required. 1. It shall be unlawful to sell or offer for sale in the City any alcoholic liquor without having a liquor dealer's license, or in violation of the terms of such license. 2. Each license shall terminate one year from the date of issuance.; 3. Any licensee may renew his/her license at the expiration thereof, provided that he/she is then qualified to receive a license and the premises for which such renewal license is sought are suitable for such purpose. This renewal privilege shall not be construed as a vested rightor will prevent the City Council from decreasing the number of licenses to be issued within its jurisdiction. (B) Conditional License. 1. Upon request an applicant may receive a conditional license. This license may be issued to an applicant who complies with all licensing requirements of 242 of 588 90-O-13 Page 7 of 43 this Chapter, except for the completion of the fingerprint checks. No fees will be returned to a conditional licensee who fails to qualify for an annual license. 2. A conditional license is subject to all provisions of this Chapter except as otherwise provided in this subsection (B). 3. The issuance of a conditional license shall not be construed as creating a vested right or expectation in the issuance of an annual license. 4. A conditional license shall contain the following language: The licensee, by accepting this license, waives any right to a hearing and consents to summary and automatic revocation of the conditional license upon notice by the City that the fingerprint checks render the licensee ineligible under the requirements of this Chapter to hold a liquor license. 5. An annual license will be issued to the conditional licensee upon receipt of fingerprint information which verified that the licensee is eligible to receive an annual City liquor license. 3-4-4. - APPLICATION FOR LICENSES. Written applications for licenses shall be made to the local liquor control commissioner and signed by the applicant, or by a duly authorized agent thereof.. All applications shall be verified by oath or affidavit and contain the following statements and information. (A) The name, age and address of the applicant in the case of an individual; in the case of a copartnership, the persons entitled to share in the profits thereof; and in the case of a corporation, the date of incorporation, the objects for which it was organized, a summary of its activities during the past year, and the names and addresses of the officers, directors, all persons owning directly or beneficially more than five percent (5%) of the stock of such corporation and the person operating as manager of the premises.; and in the case of a club, the date of its incorporation, the objects for which it was organized, a summary of its activities during the past year, the names and addresses of the officers, directors and the person operating as manager. A club must file with the local liquor control commissioner at the time of its application for a license under this Chapter two (2) copies of a list of names and residences of its members, and similarly file, within ten (10) days of the election of any additional member, his/her name and address. (B) The citizenship of the applicant, the place of his/her birth, and if a naturalized citizen, the time and place of his/her naturalization. (C) The character of business of the applicant; and in the case of a corporation, the objects for which it was formed. 243 of 588 90-O-13 Page 8 of 43 (D) The length of time said applicant has been in business of that character, or in the case of a corporation, the date when its charter was issued. (E) The amount of goods, wares and merchandise on hand at the time application is made. (F) The location and description of the premises or place of business which is to be operated under such license. (G) A statement whether applicant has made application for a similar or other license on premises other than that described in the application, and the disposition of such application. (H) A statement that applicant is not disqualified to receive a license by reason of any matter or thing contained in this Chapter, laws of this state, or the ordinances of the City, and a statement as to whether applicant has ever been convicted of a felony. (I) Whether a previous license by any state or subdivision thereof, or by the federal government has been revoked or suspended, and the reasons thereof. (J) A statement that the applicant understands and shall not violate any of the laws of the state of Illinois, or of the United States, or any ordinances of the City in the conduct of his/her place of business. This statement will also recite that all applicants acknowledge that they shall read this Chapter and that they agree and understand that they are bound by it. (K) Before any license shall be issued on such application, the applicant shall furnish a bond with a corporate surety, such corporate surety to be a surety company regularly authorized to act as surety and to be approved by the local liquor control commissioner. Such bond shall provide against any violation by the principal, his/her agents or employees of any of the terms of this Chapter or any Chapter, rules and regulations now in force or which may hereafter be in force in the City affecting the operation of such business. The penalty of such bond shall be two thousand five hundred dollars ($2,500.00). In lieu of such corporate surety, such applicant may furnish a bond to the City with two (2) sureties who shall be residents of the City and each of whom shall be able to schedule real estate owned by him/her in the City of a market value of twice the penalty of such bond over and above any encumbrances, taxes, assessments, homestead rights and liens of any character. Such proposed surety shall file with the local liquor control commissioner a schedule setting forth the street address, as well as the legal description of the real estate owned by him; the names of all persons interested therein, whether or not the same is improved; if improved, the nature of the improvements thereon; whether or not the same is encumbered and if encumbered, the amount and nature of the encumbrance; whether or not the same is subject to 244 of 588 90-O-13 Page 9 of 43 homestead rights, listing any unpaid taxes except current taxes and unpaid special assessments, and any other liens, if any; the approximate estimated value of such property over and above encumbrances, and such other information as the local liquor control commissioner may request to aid him/her in determining the sufficiency of the bond. Such schedule shall be sworn to by the proposed surety. (L) Before any liquor license shall be issued on such liquor license application and renewal, the applicant shall furnish a valid certificate of liquor liability (dramshop) insurance to the local liquor control commissioner. Such insurance policy shall cover the applicant, be issued by a responsible insurance company authorized and licensed to do business in the state of Illinois, and specifically name the City of Evanston as an additional insured in the aggregate amount of one million dollars ($1,000,000.00). The insurance policy required by this Subsection shall be in effect prior to the issuance of any liquor license and be for a term of at least twelve (12) months, and shall coincide with the period the liquor license is in effect. 3-4-5. - RESTRICTIONS ON LICENSES. No such license shall be issued to. (A) A person who is not a resident of the City; (B) A person who is not of good character and reputation in the community in which he/she resides; (C) A person who is not a citizen of the United States; (D) A person convicted of a felony under any federal or state law if the local liquor control commissioner determines, after investigation, that such person is not sufficiently rehabilitated to warrant the public trust; (E) A person convicted of being the keeper of or is keeping a house of ill fame; (F) A person convicted of pandering or other crime or misdemeanor opposed to public decency and morality; (G) A person whose license under this Chapter was revoked ; (H) A person who, at the time of application for renewal of any license issued hereunder, would not be eligible for such license under a first application; (I) A copartnership, unless all of the members of such copartnership shall be qualified to obtain a license; (J) A corporation, if any officer, manager or director thereof, or any stockholder or stockholders owning directly or beneficially in the aggregate more than five 245 of 588 90-O-13 Page 10 of 43 percent (5%) of the stock of such corporation, would not be eligible to receive a license hereunder for any reason other than citizenship and residence within the political subdivision; (K) A corporation unless it is incorporated in Illinois, or unless it is a foreign corporation which is qualified under the Business Corporation Act, 805 ILCS 6-5/1.01 et seq., to transact business in Illinois; (L) A person whose place of business is conducted by a manager or agent unless said manager or agent possesses the same qualifications required of the licensee; (M) A person convicted of a violation of any federal or state law concerning the manufacture, possession or sale of alcoholic liquor, or who shall have forfeited his/her bond to appear in court to answer charges for any such violation; (N) A person who does not own the premises for which a license is sought, or does not have a lease thereon for the full period for which the license is issued; (O) Any elected public official; or an employee of the City or an appointee to any board or commission of the City, which employee or appointee is charged with the responsibility of administering or enforcing this Chapter; (P) Any applicant who shall fail to be eligible for and receive a license to sell alcoholic liquor from the state of Illinois, except where such applicant fails to be eligible due to the location requirements of the state; (Q) A person who is not a beneficial owner of the business to be operated by the licensee; (R) A person convicted of gambling pursuant to the Illinois Criminal Code, 720 ILCS 5/28-1, 28-3, as amended; (S) A person who owes any debt or unpaid tax to the City; (T) Any person to whom issuance of a liquor license is prohibited by the Illinois Liquor Control Act of 1934, as amended, 235 ILCS 5/1 et seq. 3-4-6. - CLASSIFICATION AND LICENSE FEES. Licenses issued hereunder shall be divided into the classes provided for in this Section. 246 of 588 90-O-13 Page 11 of 43 (A) CLASS A licenses, which shall authorize: (i) the serving of alcoholic liquor, beer and/or wine that is incidental and complementary to meal service and the retail sale of fine cheeses, deli and gourmet food products, and related accessories; (ii) the retail sale of wine, refrigerated beer, and/or unrefrigerated beer, in original packages, for consumption off the premises; (iii) the tasting of wine and/or beer not exceeding the limits set forth herein. Each Class A license shall be issued subject to the following conditions: 1. Class A licenses shall authorize the retail sale only of wine, imported beer, and American craft beer, and of no other alcoholic liquors, for consumption off the premises. 2. Class A licenses may be issued only to or retained by establishments in which the facilities for food preparation and service are those of a "restaurant, type 1," as defined in Section 6-18-3 of this Code. 3. Class A licenses may be issued only to those businesses for which the principal merchandise offered for retail sale is wine, imported beer, and American craft beer, in original packages, for consumption off the premises. Licensees may also sell wine-, and beer-related accessories, small gourmet food products, and specialty gift products such as fine food accessories. Not more than twenty (20) percent of total gross square foot area of the licensed premises may be designated for the sale of wine, refrigerated beer, and/or unrefrigerated beer. No tobacco product of any kind shall be sold or offered for sale on the licensed premises. 4. Class A licenses shall permit the sale and service of alcoholic liquor, wine, and/or beer to patrons for immediate consumption on the licensed premises, when such sale is incidental and complementary to the purchase and consumption of meals. The indoor seating area where alcoholic liquor, wine, and/or beer is served for such consumption shall be identified on a scale drawing of the licensed premises submitted with the application for the class AA license, and is subject to the review and approval of the local liquor control commissioner. The retail sale of bottles of wine to patrons on the premises is permitted provided that the licensee charges a minimal corkage fee to such patrons. 5. It shall be unlawful for any holder of a class A license that provides outdoor restaurant seating in the public right-of-way as a permitted sidewalk cafe pursuant to Subsection 7-2-6(D) this Code, as amended, to serve alcoholic liquor, wine, and/or beer to any patron seated in the public right-of-way without concurrently serving a meal to said patron. 247 of 588 90-O-13 Page 12 of 43 6. Class A licenses shall permit the tasting of samples of those wines and/or beers permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees must have at least one (1) BASSET-certified site Manager on-premises whenever offering wine and beer for tasting. Licensees must provide food service when offering wine and/or beer for tasting. 7. The sale of alcoholic liquor, wine, and/or beer shall be limited to the hours of 10:00 a.m. until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $5,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $5,160.00. No more than one (1) such licenses shall be in force at any one (1) time (B) Class B licenses, which shall authorize the sale, as described herein, of alcoholic liquor, for consumption on the premises of a cinema, having a minimum seating capacity of eight hundred (800) and located in the Core District, while food service is available. Establishments holding Class B licenses must have some food service available and at least one (1) BASSET-certified site manager on the premises when alcoholic liquor is being sold. Each Class B license shall be subject to the following conditions: 1. Sale, Possession and Consumption: Sale of alcoholic liquor shall be restricted to the café and temporary bar area only. Possession and consumption of alcoholic liquor shall be permitted in the café area and in viewing auditoriums pursuant to 3-4-6-(B)-2. 2. Restrictions on Alcohol in Auditoriums: A class B licensee may permit patrons to exit the café and temporary bar area while possessing or consuming alcoholic liquor if the licensee first verifies that every such patron: a. Is at least twenty-one (21) years of age; b. Is wearing a wristband, issued by a BASSET-certified employee of the licensee, that indicates the patron is at least twenty-one (21) years of age; c. Has in his/her possession no more than one (1) alcoholic beverage served in an open plastic container of a different color, size and design than those in 248 of 588 90-O-13 Page 13 of 43 which non-alcoholic beverages are served; d. Is viewing a motion picture rated PG-13 or R by the Motion Picture Association of America, or attending a Special Event approved by the Local Liquor Commissioner pursuant to 3-4-6-(B)-3. 3. Special Event: Upon approval by the Local Liquor Commissioner of a request submitted by the licensee for a Special Event to be held at the arts cinema, the sale and consumption of alcoholic liquor on the premises during a Special Event shall be permitted pursuant to the terms of 3-4-6-(B)-2. 4. Special Event Waiver: For a Special Event, the restrictions of 3-4-6-(B)-3 may be waived, in writing, by the Local Liquor Commissioner if he/she finds that alternative procedures proposed by the licensee will prevent underage persons from being served alcoholic liquor. Such a waiver may be granted only after a review of the licensee's written proposal of alternate practices. The licensee shall submit any request for a waiver and the accompanying written proposal at the same time he/she seeks the Local Liquor Commissioner's approval for a Special Event under 3-4-6-(AC)-3. If such a waiver is granted, it shall be effective only for the Special Event as described in the application and shall cease to have effect at the conclusion of said Special Event. 5. The sale of alcoholic liquor shall only take place from eleven o'clock (11:00) a.m. to one o'clock (1:00) a.m. Sunday through Saturday and while the licensed premises is open for the showing of motion pictures or a Special Event pursuant to 3-4-6-(B)-3. Under no circumstances shall alcoholic liquor be served more than one (1) hour prior to the advertised showing time of the first motion picture to be screened on any day, or any Special Event. 6. No licensee shall employ on its premises any person under the age of twenty-one (21) years to attend bar, or to pour, draw, or mix alcoholic liquor on said premises. 7. A licensee shall be liable for any alcohol consumption by any person younger than twenty-one (21) years of age on the licensed premises, regardless of whether the alcohol was purchased from the licensee. The annual single payment fee for initial issuance or renewal of such license shall be $5,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $5,250.00. No more than one (1) such licenses shall be in force at any one (1) time. (C) CLASS C licenses, which shall authorize the sale on the premises specified of 249 of 588 90-O-13 Page 14 of 43 alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $4,300.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $4,515.00. No more than seventeen (17) such licenses shall be in force at any one (1) time. (C1) Class C1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding class C1 licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter. The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $8,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $8,400.00. No more than six (6) such licenses shall be in force at any one (1) time. (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-5-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class D licenses only during 250 of 588 90-O-13 Page 15 of 43 the period when their patrons are offered a complete meal. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $2,940.00. No more than fifty (50) such licenses shall be in force at any one (1) time. (E) CLASS E licenses, which shall authorize in the retail package store area the retail sale in package stores of alcoholic liquor in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for a class E license shall pay a first year license fee of twenty-five thousand dollars ($25,000.00). Thereafter, the annual fee for a class E license shall be four thousand one hundred dollars ($4,100.00). Each class E license shall be subject to the following conditions: 1. It shall be unlawful for a class E- licensee to sell a single container of beer unless the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a class E licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 3. It shall be unlawful for a class E licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (E-)1. and (H)2. of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 4. The sale of alcoholic liquor at retail pursuant to the class H license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. The total number of class E licenses in force at any one (1) time shall not exceed two 251 of 588 90-O-13 Page 16 of 43 (2). (F) CLASS F licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-4-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of $35,000.00 and thereafter an annual fee of $11,500.00. 1. It shall be unlawful for a class F licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a class F licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a class F licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (F)1. and (F)2. of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the class F license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a class N liquor license. 6. A class F licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of class F licenses in effect at any one time shall not exceed seven (7). (G) CLASS G licenses, which shall authorize the retail sale of beer and wine in grocery stores and combination stores as defined in Section 3-4-1 of this Chapter, and in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of $20,000.00 and thereafter an annual fee of $4,100.00. 252 of 588 90-O-13 Page 17 of 43 1. It shall be unlawful for a class G licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a class G licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 3. The sale of alcoholic liquor at retail pursuant to the class G license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 4. A class G licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of class G licenses in effect at any one (1) time shall not exceed three (3). (H) Class H licenses, which shall authorize the sale in restaurants of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant," as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class H licenses only during the period when patrons are offered a complete meal. The sale of alcoholic liquor shall only take place from 11:00 a.m. to 10:00 p.m., Monday through Saturday and from 12:00 noon to 10:00 p.m. on Sunday. No alcoholic liquor may be consumed on the premises after 10:30 p.m., Sunday through Saturday. The applicants for the renewal of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $2,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $2,940.00. No more than one (1) such license shall be in force at any one (1) time. 253 of 588 90-O-13 Page 18 of 43 (I) CLASS I licenses, which shall authorize the retail sale in combination restaurant/package stores of alcoholic liquor in the restaurant area and alcoholic liquor in the package store area. Sales of alcoholic liquor in the restaurant area of the licensed premises shall be for consumption on the premises where sold. No class I license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant," as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding class I licenses only during the period when their patrons are offered a complete meal. Class I licenses authorize retail sales of alcoholic liquor in original packages to persons of at least twenty-one (21) years of age in the retail package store area of the licensed premises, for consumption off the premises. Each class I license shall be subject to the following conditions: 1. The class I licensee must sell alcoholic liquor in the restaurant area and alcoholic liquor in original packages in the package store area in accordance with the class S license provisions and restrictions. The class I license requires the licensee to operate both the restaurant and retail package areas. 2. The sale of alcoholic liquor in its original package shall be confined to an area which is separated by a full enclosure or full partition with a controlled access to and from the restaurant area. The retail package area shall be accessed only through the restaurant. 3. It shall be unlawful for a class I licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 4. It shall be unlawful for a class I licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. 5. It shall be unlawful for a class I licensee to sell a single container of alcoholic liquor, except wine and beer which are regulated by Subsections (I)3 and (S)4 of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liter. 6. Items purchased in the retail package area in original packages shall not be consumed in the restaurant area. 7. It shall be unlawful for a class I licensee to sell alcoholic liquor in original packages except solely within the area set forth in Subsection 2., above, and with a cash register designated as for the sale of such alcoholic liquor, which cash register is operated by a person of at least twenty-one (21) years of age. 8. Class I licensees shall sell alcoholic liquor in the restaurant area only during the hours set forth in Section 3-4-9 of this Chapter. 9. The sale of alcoholic liquor at retail pursuant to the class I license may begin 254 of 588 90-O-13 Page 19 of 43 after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of twelve midnight on any day. 10. Class IS license fees are as follows: The annual single-payment fee for initial issuance or renewal of such license shall be $7,500.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $7,875.00. No more than one (1) such licenses shall be in force at any one (1) time. (J) Class J licenses, which shall authorize the retail sale of beer in combination brewpub restaurants, which beer is brewed by the licensee at any of its designated premises in a brew pub for consumption on or off the licensed premises and the sale of alcoholic liquor excluding beer for consumption on the premises where sold. Notwithstanding any of the foregoing, the on-premises consumption of beer and other alcoholic liquor is permitted only in the restaurant area. No class J license may be granted to, or retained by, an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant," as defined in Section 3-4-1 of this Chapter. Establishments holding class J licenses must have some food service available when alcoholic liquor, including beer brewed at any of the licensee's designated locations, is being sold. Class J licenses authorize retail sales of beer for off-premises consumption only in original packages to persons of at least twenty-one (21) years of age, class J licenses shall be issued only to premises located within the core area. Each class J license shall be subject to the following conditions: 1. It shall be unlawful for a class J licensee to sell a single container of beer for off-premises consumption unless the container is greater than or equal to forty (40) fluid ounces or 1.18 liters. 2. Beer purchased in original packages for consumption off the licensed premises shall not be consumed in the restaurant. All beer sold for consumption off the premises shall be placed in a paper or plastic bag prior to its delivery to the purchaser. 3. It shall be unlawful for the holder of a class J license to offer for sale at retail any beer in original packages for consumption off the premises where sold before the hour of ten o'clock (10:00) a.m., or after the hour of ten o'clock (10:00) p.m., on Monday through Thursday; before the hour of ten o'clock (10:00) a.m., or 255 of 588 90-O-13 Page 20 of 43 after the hour of eleven o'clock (11:00) p.m., Friday and Saturday; and before the hour of twelve o'clock (12:00) noon and after the hour of ten o'clock (10:00) p.m. on Sunday. 4. The combination brewpub restaurant must have a valid brew pub license from the State of Illinois for the brewing of beer. The annual fee for such license shall be $7,500.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable to the provisions of Section 3-4-7 of this Chapter, shall be $7,875.00. No more than one (1) such licenses shall be in force at any one (1) time. (K) Class K licenses, which shall authorize the retail sale of wine and unrefrigerated beer only in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. 1. It shall be unlawful for a class K licensee to sell a single container of wine unless the container is greater than or equal to sixteen (16) fluid ounces or four hundred seventy-three thousandths liter (0.473 l). 2. Wine tasting of only the wines permitted to be sold under this classification for consumption off-premises shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees may sell samples, but the volume of any sample sold shall not exceed four (4) fluid ounces and the total volume of all samples sold to a person in a day shall not exceed ten (10) fluid ounces. Licensees shall not provide and/or sell more than ten (10) fluid ounces of samples to any person in a day. Licensees must have at least one (1) BASSET-certified site Manager on-premises whenever offering wine for tasting. Licensees must provide food service when offering wine for tasting. 3. The licensed premises shall not exceed a gross area of five thousand (5,000) square feet total. 4. Not less than twenty (20) percent of total gross square foot area of the licensed premises shall be designated for the sale of food. 5. Not more than ten (10) percent of total gross square foot area of the licensed premises may be designated for the sale of unrefrigerated beer. 256 of 588 90-O-13 Page 21 of 43 The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $5,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $5,160.00. No more than three (3) such licenses shall be in force at any one (1) time. The sale of alcoholic liquor at retail pursuant to the class K license may begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. (L) CLASS L licenses, which shall authorize the retail sale of alcoholic liquor in a grocery store in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. "Grocery store" is defined in Section 3-4-1 of this Chapter. The annual fee for such license shall be $5,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $5,250.00. 1. It shall be unlawful for a Class L licensee to sell a single container of beer unless the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18 liters. 2. It shall be unlawful for a Class L licensee to sell a single container of wine unless the container is greater than or equal to sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a Class L licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (V)1 and (V)2 of this Section, unless the volume of the container is greater than sixteen (16) fluid ounces or 0.473 liters 4. The sale of alcoholic liquor at retail pursuant to the Class L license may begin after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of twelve o'clock (12:00) midnight on any day. 5. A Class L licensee shall provide a minimum of five thousand (5,000) square feet to a maximum of seven thousand five hundred (7,500) square feet of production, preparation, and display area in which products are prepared and are for sale. 257 of 588 90-O-13 Page 22 of 43 6. The retail package area shall occupy no more than ten (10) percent of the total floor space (including office, bathroom and kitchen space). The total number of Class L licenses in force at any one (1) time shall not exceed one (1). Class (M), (N) and (O) Reserved. (P) CRAFT DISTILLERY licenses, which shall authorize the on-site production and storage of alcohol in quantities not to exceed thirty thousand (30,000) gallons for one year after the effective date of this amendatory ordinance and thirty-five thousand (35,000) gallons thereafter, the sale of such alcohol to persons of at least twenty-one (21) years of age for consumption off-premises, and on-site sampling of such alcohol. Sales of alcohol manufactured outside the facility are prohibited. Such craft distillery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a class P licensee to sell a container of alcohol for off-premises consumption unless the container is greater than or equal to three hundred seventy-five milliliters (375 ml) in volume. 2. Class P licensees may, during authorized hours of business, offer samples of the alcohol permitted to be produced and sold pursuant to this classification. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one-quarter fluid ounce (0.25 fl.oz.), to any person in a day. Licensees may sell samples, but the volume of any sample sold shall not exceed one fluid ounce (1 fl.oz.) and the total volume of all samples sold to a person in a day shall not exceed two and one-half fluid ounces (2.5 fluid oz.). Licensees shall not provide and/or sell more than two and one-half fluid ounces (2.5 fluid oz.) of samples to any person in a day. Class P licensees must have at least one (1) BASSET-certified site manager on premises whenever offering samples of alcohol. Class P licensees must provide food service when offering samples of alcohol. 3. It shall be unlawful for the holder of a class P license to provide a sample of or sell any alcohol before the hour of ten o'clock (10:00) A.M. or after the hour of ten o'clock (10:00) P.M. on any Monday, Tuesday, Wednesday, or Thursday; before the hour of ten o'clock (10:00) A.M. or after the hour of eleven o'clock (11:00) P.M. Friday and Saturday; and before the hour of twelve o'clock (12:00) noon and after the hour of ten o'clock (10:00) P.M. on Sunday. 4. Every class P licensee must have a valid craft distiller license from the state of Illinois. 258 of 588 90-O-13 Page 23 of 43 5. Every employee of a class P licensee who participates in the production of alcohol, pursuant to this license class, must be BASSET-certified. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $1,890.00. No more than one (1) such license shall be in force at any one (1) time. (P-1) CRAFT BREWERY licenses, shall authorize the on-site production and storage of beer in quantities not to exceed four hundred sixty-five thousand (465,000) gallons (or 15,000 barrels) per year, the sale of such beer for consumption off-premises and on-site sampling and consumption of such beer by persons of at least twenty-one (21) years of age. Sale of beer manufactured outside the facility is prohibited. Such craft brewery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-1 licensee to sell a single container of beer for off-premises consumption unless the volume of the container is greater than forty (40) ounces or 1.18 liters. 2. During authorized hours of business, Class P-1 licensees may offer for on-site consumption samples of beer permitted to be produced and sold pursuant to this classification. Licensees shall not provide more than three (3) free samples, each of which shall not exceed two (2) fluid ounces, to any person in a day. Licensees may sell for on-site consumption samples of the beer permitted to be produced and sold pursuant to this classification, provided the total quantity of the sampling package, regardless of the number of containers in which the beer is being served, does not exceed sixteen (16) fluid ounces. 3. Class P-1 licensees must have at least one (1) BASSET-certified site manager on-premises whenever beer is available for on-site consumption. Class P-1 licensees must provide food service whenever beer is available for on-site consumption. 4. It shall be unlawful for the holder of a Class P-1 license to provide a sample of or sell any beer before the hours of 10:00 a.m. or after the hour of 10:00 p.m. on any Monday, Tuesday, Wednesday or Thursday; before the hour or 10:00 a.m. or after the hour of 11:00 p.m. on any Friday or Saturday; and before the hour of 12:00 p.m. and after the hour of 10:00 p.m. on any Sunday. 5. Every Class P-1 licensee must have a valid Class 3 Brewer’s License from the State of Illinois. 259 of 588 90-O-13 Page 24 of 43 6. Every employee of a Class P-1 licensee who participates in the production and sale of beer, pursuant to this license class, must be BASSET-certified. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this Chapter, shall be $1,890.00. No more than zero (0) such licenses shall be in force at any one (1) time. (Q) Class Q licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption upon the premises while food service is available. Such licenses shall be issued only to premises owned, operated and maintained by a "retirement community," "retirement home," or "retirement hotel," all as defined in Section 3-4-1 of this Chapter. Establishments holding class Q licenses must provide meals as part of the price of accommodations. Sales of alcoholic liquor by class Q licensees shall be to residents of the institution, invited guests and staff of the licensee only. The sale of alcoholic liquor shall only take place from eleven o'clock (11:00) a.m. to twelve o'clock (12:00) midnight Monday through Sunday, except that sales may be made up to two o'clock (2:00) a.m. on the morning of January 1, Memorial Day, Labor Day, and Thanksgiving Day. The applicant for the renewal only of such license may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $1,890.00. No more than three (3) such licenses shall be in force at any one (1) time. (R) Class R licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption upon the premises while food service is available. Such licenses shall be issued only to premises owned, operated and maintained by not for profit educational institutions within the designated university areas. Establishments holding class R licenses must have some food service available when alcoholic liquor is being sold. Sales of alcoholic liquor by class R licensees shall be to students, faculty, alumni, invited guests and staff of the licensee only. The term "university area" shall be as 260 of 588 90-O-13 Page 25 of 43 defined in Section 3-4-1 of this Chapter. The annual fee for such license shall be $4,300.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be $4,515.00. No more than two (2) such licenses shall be in force at any one (1) time. (S) Class S licenses, which shall authorize the sale of alcoholic liquors for consumption only on the premises where sold and limited to members and their guests which may be issued only to nationally chartered veterans' organizations, maintaining permanent club quarters irrespective of the size of their memberships. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $500.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $525.00. No more than one (1) such license shall be in force at any one (1) time. (T) CLASS T licenses, which shall authorize the sale of beer and wine for consumption on the premises where served, only to invited guests at private, catered functions. Such licenses shall be issued only to businesses defined as catering establishments under Title 6 of this Code and having a current Evanston business license. Catering establishments holding Class T licenses must have food service available when beer and wine are being served. The service of beer and wine shall be by employees of the licensed catering business. Class T licensees shall serve beer or wine only to invited guests at catered functions. Such licenses shall be issued only for the premises owned, operated, or maintained by the licensed catering business or for the location in which the licensed catering business shall serve food, beer and wine. The service of beer and wine shall only take place from ten o'clock (10:00) A.M. to one o'clock (1:00) A.M.; except, that service may be made up to two o'clock (2:00) A.M. on Saturday and Sunday mornings. The sale of beer and wine shall be deemed to occur at the address of the catering establishment. The annual single payment fee for initial issuance or renewal of such license shall be one thousand eight hundred dollars ($1,800.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall 261 of 588 90-O-13 Page 26 of 43 be one thousand eight hundred ninety dollars ($1,890.00). No more than two (2) such licenses shall be in force at any one (1) time. (U) Class U licenses, which shall authorize the sale of beer and wine for consumption on the premises where served, limited to patrons of a theater presenting live stage performances during a period limited to one (1) hour prior to the start of the performance and during intermission(s); provided, that sales and consumption are restricted to lobby areas. The annual single payment fee for initial issuance or renewal of such license shall be $1,300.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $1,365.00. No more than zero (0) such licenses shall be in force at any one (1) time. The sale of beer and wine is prohibited in theaters located in public buildings. (V) Class V licenses, which shall authorize the sale of alcoholic liquor for consumption on the premises where sold, when such premises is operated for the primary purpose of presenting live musical performances, for compensation. Patrons may be served at tables or at a bar installed to accommodate such service. Such licenses may be issued only to establishments located in the core area. The meaning of "core area" and live musical performance shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $8,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $8,400.00. The sale of alcoholic liquor shall not take place between the hours of two o'clock (2:00) a.m. and four o'clock (4:00) p.m., except that sales may be made up to three o'clock (3:00) a.m., on Friday, Saturday, Sunday mornings and up to three o'clock (3:00) a.m., on the mornings of January 1, Memorial Day, July 4, Labor Day, and Thanksgiving. The sale of alcoholic liquor shall not take place more than two (2) hours before a live performance begins, nor more than two (2) hours after the end of a live performance. 262 of 588 90-O-13 Page 27 of 43 No more than zero (0) such licenses shall be in force at any one (1) time. (Z¹) Special-one day licenses, which shall authorize the sale on the premises specified of beer and wine only for events conducted by an educational, business, fraternal, political, civic, religious, or not for profit organization. Such special one-day licenses shall be issued subject to the following conditions: 1. No more than twelve (12) special one-day licenses shall be issued to any sales address in any one (1) calendar year. 2. No applicant shall receive more than twelve (12) special one-day licenses within any one (1) calendar year. 3. Only Evanston entities may receive the special one-day license. "Evanston entities" are hereby defined to include individuals residing within the City, including businesses, educational, fraternal, political, civic, religious, and not for profit organizations with a permanent address located within the City. 4. The license shall authorize the consumption of beer and wine only. 5. The sale of beer and wine shall only take place from 10:00 a.m. to 10:30 p.m. (Sunday through Thursday), and from 10:00 a.m. to 2:00 a.m. (Friday through Sunday). 6. The license shall be issued to and valid only for the "sales premises" described on the application. 7. The application shall contain the following information: a. The name of applicant, address and telephone number. b. The "sales premises" for which the license is applicable, a description of the approximate area of the sales premises, whether or not it is indoors or outside, and whether the event will be held on public or private property. c. Whether or not the event is sponsored by a religious organization. d. The hours of operation of the event, the sale date, the name of the property owner, and a written statement of consent from the property owner (if other than the applicant). e. The person's name, telephone number and address who is responsible for conducting the event, and who will be on the premises during the actual event. f. A statement that: If I (we) am (are) granted this special liquor license, I (we) specifically recognize and agree that the Mayor may revoke this license at any time at the absolute discretion of the Mayor; and upon acceptance of this special liquor license, the 263 of 588 90-O-13 Page 28 of 43 holder specifically acknowledges the special privilege of obtaining this type of license and consents to all requirements, including the requirement of immediate forfeiture without reason. g. Signature of applicant. h. A statement that: No person under twenty-one (21) years of age will be allowed to purchase or sell packaged alcoholic liquor at licensed event. 8. A copy of a certificate of liquor liability insurance, naming the City as certificate holder for the period during which beer and wine will be sold. 9. The fee for a class Z¹ liquor license shall be one hundred and fifty dollars ($150.00), and shall be deposited with the application. 10. No special Z¹license shall be required for the following: a. Gratuitous service of beer and wine on streets, alleys, sidewalks, parkways, public parkways and within public buildings, by neighborhood organizations to which a block party permit has been issued by the City Manager. b. Sale of beer and wine in business districts at licensed special events by holders of current liquor licenses, at locations immediately adjacent to their regularly licensed premises. 11. No special Z¹licenses shall be issued in the university districts for sales on property owned by Northwestern University without the written consent of Northwestern University. 12. Applications for Z¹licenses shall be submitted to the local liquor control commissioner in accordance with the provisions of this Subsection Z¹.The local liquor control commissioner shall have the authority to grant or refuse to grant any license. 13. No special Z¹license shall be issued unless the owner/manager/staff of the establishment at which the event will be held has received BASSET training within the previous three (3) years and will be on-site for the duration of the event. Alternatively, the representative of the sponsoring entity organizing the event must have received BASSET training within the previous three (3) years and will be on-site for the duration of the event. (Z²) Special one-day licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for events conducted by an educational, business, fraternal, political, civic, religious, or not-for-profit organization. Such Z²licenses shall be issued subject to the following conditions: 1. No more than twelve (12) Z²licenses shall be issued to any sales address in any 264 of 588 90-O-13 Page 29 of 43 one (1) calendar year. 2. No applicant shall receive more than twelve (12) Z²licenses within any one (1) calendar year. 3. Only Evanston entities may receive the Z²license. "Evanston entities" are hereby defined to include individuals residing within the City, including businesses, educational, fraternal, political, civic, religious, and not-for-profit organizations with a permanent address located within the City. 4. The sale of alcoholic liquor shall only take place from 10:00 a.m. to 10:30 p.m., Sunday through Thursday, and from 10:00 a.m. to 2:00 a.m., Friday through Sunday. 5. The license shall be issued to and valid only for the "sales premises" described on the application. 6. The application shall contain the following information: a. The name of applicant, address and telephone number. b. The "sales premises" for which the license is applicable, a description of the approximate area of the sales premises, whether or not it is indoors or outside, and whether the event will be held on public or private property. c. Whether or not the event is sponsored by a religious organization. d. The hours of operation of the event, the sale date, the name of the property owner, and a written statement of consent from the property owner (if other than the applicant). e. The person's name, telephone number, and address who is responsible for conducting the event, and who will be on the premises during the actual event. f. A statement that: If I (we) am (are) granted this special liquor license, I (we) specifically recognize and agree that the Mayor may revoke this license at any time at the absolute discretion of the Mayor; and upon acceptance of this special liquor license, the holder specifically acknowledges the special privilege of obtaining this type of license and consents to all requirements, including the requirement of immediate forfeiture without reason. g. Signature of applicant. h. A statement that: No person under twenty-one (21) years of age will be allowed to purchase or sell alcoholic liquor at licensed event. 7. A copy of a certificate of liquor liability insurance, naming the City as certificate holder for the period during which liquor will be sold. 8. The fee for a Class Z² liquor license shall be one hundred and fifty dollars ($150.00), and shall be deposited with the application. 265 of 588 90-O-13 Page 30 of 43 9. No special one-day liquor license shall be required for the following: a. Gratuitous service of alcoholic liquor on streets, alleys, sidewalks, parkways, public parkways and within public buildings, by neighborhood organizations to which a block party permit has been issued by the City Manager. b. Sale of alcoholic liquor in business districts at licensed special events by holders of current liquor licenses, at locations immediately adjacent to their licensed premises. 10. No Z²liquor licenses shall be issued in the university districts for sales on property owned by Northwestern University without the written consent of Northwestern University. 11. Applications for Z²licenses shall be submitted to the local liquor control commissioner in accordance with the provisions of this Subsection Z².The local liquor control commissioner shall have the authority to grant or refuse to grant all special one-day licenses. Before issuing any Z²liquor license, the Liquor Control Commissioner shall notify the Alderman of the Ward wherein the "sales premises" described on the application is located. 12. No one-day liquor license shall be issued unless the owner/manager/staff of the establishment at which the event will be held has received BASSET training within the previous three (3) years and will be on-site for the duration of the event. Alternatively, the representative of the sponsoring entity organizing the event must have received BASSET training within the previous three (3) years and will be on- site for the duration of the event. (Z³) CLASS Z³ special one-day city owned building liquor licenses, which shall authorize the service of beer and wine only on the premises of the following facilities: Chandler-Newberger Center (1028 Central Street), Robert Crown Community Center/Ice Rink (1701 Main Street), Ecology Center (2024 McCormick Boulevard), Evanston Arts Center (2603 Sheridan Road), Noyes Cultural Arts Center (927 Noyes Avenue), Levy Senior Center (300 Dodge Avenue), the Fleet-wood-Jourdain Community Center (1655 Foster Avenue), and the Evanston Public Library (1703 Orrington Avenue). Such special one-day licenses shall be issued subject to the following conditions: 1. The license shall authorize the consumption of beer and wine only. 2. The service of beer and wine shall only take place from ten o'clock (10:00) a.m. to ten thirty o'clock (10:30) p.m. (Sunday through Thursday) and from ten o'clock (10:00) a.m. to twelve o'clock (12:00) midnight (Friday and Saturday), provided also that food is made available during those hours. 3. The license shall be issued to and valid only for the "service premises" 266 of 588 90-O-13 Page 31 of 43 described with particularity in the license. A license to use a particular "service premises" is not a license to use any other portion of the building. Chandler-Newberger Center, Robert Crown Community Center/Ice Rink, and Fleetwood-Jourdain Community Center shall be closed to the general public during the hours of service of beer and wine authorized by a class Z³ liquor license. 4. The application, which shall be submitted no later than twenty-one (21) days prior to the date of the service date sought, shall contain the following information: a. The name of applicant, address and phone number. b. The "service premises" for which the license is applicable, a description of the approximate area of the service premises. c. The hours of operation of the event, the service date, the address, completion of a signed rental agreement, security deposit, and approval of the director of parks/forestry and recreation department or his/her designee. d. The name, telephone number and address of the person who is responsible for conducting the event, and who will be on the premises during the actual event. Such person(s) must be at least twenty-one (21) years of age. e. A statement that the applicant will provide security for the event, if and as required by the City. f. A statement that: If I (we) am (are) granted this special liquor license, I (we) specifically recognize and agree that the Mayor may revoke this license at any time at the absolute discretion of the Mayor; and upon acceptance of this special liquor license, the holder specifically acknowledges the special privilege of obtaining this type of license and consents to all requirements, including the requirement of immediate forfeiture without reason. g. Signature of applicant. 5. A copy of a certificate of liquor liability insurance, naming the City as additional insured in the amount of one million dollars ($1,000,000.00) for the period during which liquor will be sold. 6. The fee for a class Z³ liquor license shall be seventy-five dollars ($75.00) for residents and two hundred and sixty-five dollars ($265.00) for nonresidents, and shall be deposited with the application. 7. Applications for special one-day class Z³ liquor licenses shall be submitted to the liquor control commissioner in accordance with the provisions of this Subsection Z³. The liquor control commissioner shall have the authority to grant or refuse to grant all special one-day liquor licenses. 8. No more than one (1) such license shall be granted per any facility, per day. 267 of 588 90-O-13 Page 32 of 43 (Z4) CLASS Z4 special one-day city owned building liquor licenses, which shall authorize the service of alcoholic liquor only on the premises of the following facilities: Chandler-Newberger Center (1028 Central Street), Robert Crown Community Center/Ice Rink (1701 Main Street), Ecology Center (2024 McCormick Boulevard), Evanston Arts Center (2603 Sheridan Road), Noyes Cultural Arts Center (927 Noyes Avenue), Levy Senior Center (300 Dodge Avenue), the Fleet-wood-Jourdain Community Center (1655 Foster Avenue), and the Evanston Public Library (1703 Orrington Avenue). Such special one-day licenses shall be issued subject to the following conditions: 1. The license shall authorize the consumption of alcoholic liquor. 2. The service of alcoholic liquor shall only take place from ten o'clock (10:00) a.m. to ten thirty o'clock (10:30) p.m. (Sunday through Thursday) and from ten o'clock (10:00) a.m. to twelve o'clock (12:00) midnight (Friday and Saturday), provided also that food is made available during those hours. 3. The license shall be issued to and valid only for the "service premises" described with particularity in the license. A license to use a particular "service premises" is not a license to use any other portion of the building. Chandler-Newberger Center, Robert Crown Community Center/Ice Rink, and Fleetwood-Jourdain Community Center shall be closed to the general public during the hours of service of alcoholic liquor authorized by a class Z4 liquor license. 4. The application, which shall be submitted no later than twenty-one (21) days prior to the date of the service date sought, shall contain the following information: a. The name of applicant, address and phone number. b. The "service premises" for which the license is applicable, a description of the approximate area of the service premises. c. The hours of operation of the event, the service date, the address, completion of a signed rental agreement, security deposit, and approval of the Director of Parks, Recreation & Community Services or his/her designee. d. The name, telephone number and address of the person who is responsible for conducting the event, and who will be on the premises during the actual event. Such person(s) must be at least twenty-one (21) years of age. e. A statement that the applicant will provide security for the event, if and as required by the City. f. A statement that: If I (we) am (are) granted this special liquor license, I (we) specifically recognize and agree that the Mayor may revoke this license at any time at the absolute discretion of the Mayor; and upon acceptance of this special liquor license, the holder specifically acknowledges the special privilege of obtaining this type of license and consents to all requirements, including the requirement of immediate forfeiture without reason. 268 of 588 90-O-13 Page 33 of 43 g. Signature of applicant. 5. A copy of a certificate of liquor liability insurance, naming the City as additional insured in the amount of one million dollars ($1,000,000.00) for the period during which liquor will be sold. 6. The fee for a class Z4 liquor license shall be one hundred and fifteen dollars ($115.00) for residents and three hundred and forty dollars ($340.00) for nonresidents, and shall be deposited with the application. 7. Applications for special one-day class Z4 liquor licenses shall be submitted to the liquor control commissioner in accordance with the provisions of this Subsection Z4. The liquor control commissioner shall have the authority to grant or refuse to grant any Z4license. 8. No more than one (1) such license shall be granted per any facility, per day. 3-4-7. - DISPOSITION OF FEES. Payment of license application or license renewal fees applicant may be made annually or semi-annually. If the applicant will pay semiannually, the applicant will note that at the time of the renewal application. All payments required by this subsection shall be paid to the local liquor control commissioner at the time the application is submitted. If a license application or renewal is denied, such payment shall be returned to the applicant. If the license application or renewal is granted, and the applicant will pay the total fee semiannually, a sum equal to fifty (50) percent of the total fees in such instance provided by Section 3-4-6 of this Chapter shall be paid to the City no later than 6 months/180 days following the date of issuance. The payment on a semiannual basis does not relieve the applicant from paying the full fee provided by Section 3-4-6 of this Chapter. Semiannual payments do not create a semiannual license, but rather each license shall be issued for a period of one (1) year.,. Failure to make the payments , shall result in the license being suspended during the period of such nonpayment and shall constitute grounds for revocation. All funds received by the City shall be deposited in the general corporate fund or in such other fund as the City Council may designate. All license fees received by the City shall be nonrefundable. 3-4-8. - LICENSE CONDITIONS. (A) Transfer of License. A license shall be purely a personal privilege, good for only one (1) year after issuance unless it is revoked. A license shall not constitute property, nor shall it be subject to attachment, garnishment or execution, nor shall it be alienable or transferable, voluntarily or involuntarily, or subject to being encumbered or hypothecated. Such license shall cease upon the death of the licensee and shall not descend by the 269 of 588 90-O-13 Page 34 of 43 laws of testate or intestate devolution; provided, that executors or administrators of the estate of any deceased licensee, and the trustee of any insolvent or bankrupt licensee, when such estate consists in part of alcoholic liquor under the order of the appropriate court, may exercise the privileges of the deceased or insolvent or bankrupt licensee after the death of such decedent, or such insolvency or bankruptcy, until the expiration of such license but not longer than six (6) months after the death, bankruptcy or insolvency of such licensee. A licensee who owes any unpaid debt or tax to the City shall first pay any debt or tax to the City prior to renewal of the license. (B) Change in Personnel. 1. Any changes in partnerships, officers, directors, persons holding directly or beneficially more than five (5) percent of the stock or ownership interest, or managers of establishments licensed under this Chapter, shall be reported in writing to the local liquor control commissioner within ten (10) days of the change. All new personnel shall meet all the standards of this Chapter and must otherwise qualify to hold a liquor license. All such changes in personnel shall be subject to review by the local liquor control commissioner. 2. When a license has been issued to a partnership and a change of ownership occurs resulting in a partnership interest by one who is not eligible to hold a liquor license, said license shall terminate. 3. When a license has been issued to a corporation and a change takes place in officers, directors, shareholders of more than five (5) percent of the stock or managers resulting in the holding of office or such shares of stock by one who is not eligible for a license, said license shall terminate. 4. When a license has been issued to an individual who is no longer eligible for a license, said license shall terminate. 5. When a licensee ceases to operate and closes its business premises, said license shall terminate. (C) Termination or Transfer of License. 1. When a license terminates as set forth in Subsections (A) and (B) of this Section, the maximum number of licenses in force for the respective license classification pursuant to Section 3-4-6 of this Chapter shall be reduced by one (1) for each license so terminated. 2. A transfer of license or a change in personnel as set forth in Subsections (A) and (B) of this Section shall be reported in writing to the liquor control commissioner within ten (10) days of the transfer or change. (D) Change of Location. A liquor license shall permit the sale of alcoholic liquor only on 270 of 588 90-O-13 Page 35 of 43 the premises described in the application and license. Such location may be changed only upon a written permission to make such change issued by the liquor control commissioner. No change of location shall be permitted unless the proposed new location is a proper one for the sale of alcoholic liquor under the laws of this state and the ordinances of the City. (E) Peddling. It shall be unlawful to peddle alcoholic liquor in the City. (F) Sales on Credit. No person shall sell or furnish alcoholic liquor at retail to any person on credit or in exchange for any goods, wares or merchandise, or in payment for any services rendered. This subsection shall not prohibit any hotel from permitting checks or statements for liquor to be signed by regular guests residing at said hotel and charged to the accounts of said guests. This subsection shall not prohibit payment by credit or debit card for the purchase of liquor in the original package or container for consumption off the premises. (G) Class C, C1 and Class D License Holders, Restrictions. Sale of alcoholic liquor on the licensed premises of class C, C1 and class D licensees shall be permitted only to those persons intending to purchase a meal for consumption on the premises. The holder of a class C, C1 or class D license shall not sell or give away alcoholic liquor to any person unless he/she has reasonable grounds to believe that the recipient of such alcoholic liquor intends to consume a meal on the premises. (H) Pro Rata License Fee Credit for Change in License Classification. If during the term of the current license, a licensee applies for a license of a class with a higher fee than their current license, any payments made for the original license will be applied to the new license. The term of the license will remain the same. 3-4-9. - CLOSING HOURS. No person licensed hereunder as a seller of alcoholic liquor, other than persons holding class I licenses shall sell or permit to be sold or given away any alcoholic liquor between the hours of one o'clock (1:00) a.m. and eleven o'clock (11:00) a.m., except that sales may be made up to two o'clock (2:00) a.m., on Saturday and Sunday mornings and on the morning of January 1, Memorial Day, Labor Day and Thanksgiving; however, no such sales shall be made between two o'clock (2:00) a.m. and twelve o'clock (12:00) noon on Sunday. No person licensed hereunder as a seller of alcoholic liquor with a class I license shall sell or permit to be sold or given away any alcoholic liquor between the hours of two o'clock (2:00) a.m. and nine o'clock (9:00) a.m. All patrons and customers shall leave the premises not later than ten (10) minutes following the closing hours herein established. 3-4-10. - PREMISES; SANITARY CONDITIONS, MAINTENANCE. (A) Sanitary Conditions. All premises used for the sale or storage of alcoholic liquor, shall fullly comply with the ordinances of the City regulating the condition of premises for the storage and sale of food for human consumption. 271 of 588 90-O-13 Page 36 of 43 (B) Employees. It shall be unlawful to employ in any premises used for the sale of alcoholic liquor any person who is afflicted with, or who is a carrier of, any contagious, infectious or venereal disease; and it shall be unlawful for any person who is afflicted with or is a carrier of any such disease to work in or about any premises or to engage in any way in the handling, preparation or distribution of such liquor. 3-4-11. - SALES TO MINORS, CERTAIN PERSONS RESTRICTED; AGE RESTRICTIONS & IDENTIFICATION CARDS (A) No licensee , representative, agent or employee of such licensee shall sell, give or deliver alcoholic liquor to any person who is unable to produce adequate written evidence of identity and of the fact that he/she is over the age of twenty-one (21) years, if requested by the licensee, representative, agent or employee. No licensee, representative, agent or employee of such licensee shall sell, give or deliver alcoholic liquor to any person under the age of twenty-one (21) years or to any intoxicated person.,. (B) No person, after purchasing or otherwise obtaining alcoholic liquor, shall sell, give or deliver such alcoholic liquor to another person under twenty-one (21) years of age except in the performance of a religious ceremony or service. (C) Any person to whom the sale, gift or delivery of alcoholic liquor is prohibited because of age shall not purchase, or accept a gift of alcoholic liquor or have alcoholic liquor in his/her possession. It shall be unlawful for any person under the age of twenty-one (21) to misrepresent his/her age for the purpose of purchasing or obtaining alcoholic liquor in any place in the City where alcoholic liquor is sold or served. No person shall transfer, alter or deface such an identification card; use the identification card of another; carry or use a false or forged identification card or obtain an identification card by means of false information. (D) In every place in the City where alcoholic liquor is sold, there shall be displayed at all times in a prominent place a printed card which shall be supplied by the local liquor control commissioner which shall read substantially as follows: WARNING TO PERSONS UNDER 21 YEARS OF AGE You may be fined between Five Hundred Dollars ($500.00) to One Thousand Dollars ($1,000.00) under the ordinances of the City of Evanston if you consume or possess alcoholic liquor or misrepresent your age for the purpose of obtaining or purchasing alcoholic liquor. Only the following types of identification will be accepted for the purpose of entering a licensed establishment and/or purchasing or obtaining alcoholic liquor: vehicle operator's license; State Photo Identification Card for non-drivers; visa or passport; and military identification card. (E) It shall be unlawful for any holder of a liquor license, or his/her agent or employee, to 272 of 588 90-O-13 Page 37 of 43 permit any person under the age of twenty-one (21) to be or remain in any room or compartment adjoining or adjacent to or situated in the room or place where such licensed premises is located; provided, that this subsection shall not apply to employees of the licensed premises, any person under the age of twenty-one (21) who is accompanied by his/her or her parent or guardian, or to that portion of any licensed premises which derives its principal business from the sale of service or commodities other than alcoholic liquor. (F) Notwithstanding Subsection (E) of this Section, it shall be unlawful for any holder of a C1 liquor license, or his/her agent or employee, to permit any person under the age of twenty-one (21) to be or remain anywhere on such licensed premises after the hour of twelve o'clock (12:00) midnight; provided that this Subsection shall not apply to employees of the licensed premises, or to any person under the age of twenty-one (21) who is accompanied by the person's parent or guardian. In addition, this Subsection shall not pertain to private events or fundraisers as long as the licensee: 1) gives written notice of said event to the City two (2) weeks in advance; and 2) provides for noticeable identification for those under twenty-one (21) years of age remaining on the premises after twelve o'clock (12:00) midnight, either by wristbands or hand stamps. For purposes of this Section, "fundraiser" shall be defined as an event held where the cover charge/entrance fee is donated to a local charity or nationally recognized charity, or a 501(C)(3) organization. Establishments must provide a fully enclosed area for these events such that entry and exit from the area can be controlled and that no alcoholic beverages leave the designated area. An enclosed area may be designated by a partition, roped off area or separate room. Also, the area must not be open to access by the general public, or to access by persons other than those properly participating in the event. There shall be permitted no more than forty (40) "fundraisers," as defined in this Subsection, in C1 liquor establishments per calendar year. If a licensed establishment has been found three (3) times to have committed the offense of selling liquor to underaged persons, said establishment shall not be permitted to hold fundraisers for twelve (12) months from the date of the last finding. (G) In addition to all other fines and penalties, the local liquor control commissioner may revoke the liquor dealer's license for any violation of the above subsections. (H) It shall be unlawful for any parent or guardian to permit any minor child under the age of eighteen (18) years to violate any provisions of this Section. 3-4-12. - EMPLOYMENT OF MINORS. (A) No licensee or, representative, agent or employee of such licensee shall employ on its premises any person under the age of eighteen (18) years to attend bar, or to pour, draw, mix or serve alcoholic liquor on said premises. (B) No licensee of a class H liquor license or any, representative, agent or employee of such licensee engaging in the retail sale of packaged alcoholic liquor shall employ on its premises any person under the age of twenty one (21) years to sell packaged alcoholic 273 of 588 90-O-13 Page 38 of 43 liquor. 3-4-13. - RESPONSIBILITY OF PARENTS AND OTHERS FOR ALCOHOL CONSUMPTION BY MINORS. (A) Offenses. 1. It shall be unlawful for any parent or guardian to suffer or permit any minor child under the age of eighteen (18) years of which he/she is the parent or guardian to violate any of the provisions of this Chapter. 2. It shall be unlawful for any parent, guardian or adult occupant to knowingly permit a gathering at a premises owned, controlled or occupied by him/her of two (2) or more persons under the age of eighteen (18) years where alcoholic liquor is possessed or consumed by said minors. Parents, guardians, or adult occupants are presumed to have acted knowingly if, in the exercise of ordinary care, they should have known of a substantial probability that said minors will possess or consume alcoholic liquor or if they absent themselves from premises without assuring that a competent person over the age of twenty one (21) is present to provide adult supervision. 3. It shall be unlawful for any parent, guardian or adult occupant to intentionally, knowingly, recklessly or negligently give or deliver alcoholic liquor to or invite or permit the consumption of alcoholic liquor by any minor child under the age of eighteen (18) years on or about any premises owned, leased or controlled by such parent, guardian or adult occupant. 4. Parents and guardians who know, or in the exercise of ordinary care should know, of a substantial probability that their minor child under the age of eighteen (18) years has consumed or will consume alcoholic liquor in violation of this Chapter, the Illinois liquor control act, or any other ordinances, statutes or amendments thereto, shall restrain or prevent said minor child from operating or driving a motor vehicle on the public streets and ways of the City in violation of any ordinance, law or statute. 5. Parents and guardians who know, or in the exercise of ordinary care should know, of a substantial probability that their minor child under the age of eighteen (18) years has consumed or will consume alcoholic liquor in violation of this Chapter, the Illinois Liquor Control Act, or any other ordinance, statutes or amendments thereto, shall restrain or prevent said minor child from committing acts which constitute vandalism, theft, disorderly conduct, or the unjustifiable use of force in violation of any ordinance, law or statute. (B) Exceptions. The prohibitions set forth in Subsection (A) of this Section shall not apply to the following circumstances: 274 of 588 90-O-13 Page 39 of 43 Where such minor is in the performance of a religious service or ceremony under the direction, supervision and approval of the parent or guardian of such minor in the privacy of a home. (C) Definitions. The terms used in this Section on parental responsibility shall have the meanings ascribed below: INTENTIONALLY. Characterizing conduct engaged in by a person with the conscious objective of accomplishing that result or engaging in that conduct. KNOWINGLY. Characterizing conduct engaged in by a person when he/she is consciously aware of the nature or attendant circumstances of his/her conduct which constitutes an offense under this Section. LEGAL GUARDIAN OR GUARDIAN. Any foster parent, person appointed guardian or given custody of a minor by a circuit court of this or any other state, or person appointed guardian or given custody of a minor under the Illinois juvenile court act, but shall not include any person appointed guardian only of the estate of a minor. MINOR. A person under the age of eighteen (18) years. NEGLIGENTLY. Characterizing conduct engaged in by a person where such person fails to be aware of a substantial and unjustifiable risk that circumstances exist or that a result will follow which constitutes an offense under this Section and where such failure constitutes a substantial deviation from the standard of care which a reasonable person would exercise in the situation. OCCUPANT. Includes occupant, owner, lessee, permittee, bailee, or legal possessor or occupier of any "premises" as herein defined. PARENT. The father and/or mother of a minor child, whether by birth or adoption. PREMISES. Any motor vehicle, conveyance, house, clubhouse, apartment, room, dwelling unit, shed, garage, yard or area. RECKLESSLY. Characterizing conduct engaged in by a person in conscious disregard of a substantial and unjustifiable risk that circumstances exist or that a result will follow which constitutes an offense under this Section and where such disregard constitutes a gross deviation from the standard of care which a reasonable person would exercise in the situation. (D) Penalty. Any person violating any of the provisions of this Section shall be fined between five hundred dollars ($500.00) to one thousand dollars ($1,000.00) for each such offense. (C) 3-4-14. - REVOCATION OR SUSPENSION OF LICENSE. (A) Violation; Hearing. The local liquor control commissioner may revoke or suspend any license issued by him/her if he/she determines the licensee has violated any of the 275 of 588 90-O-13 Page 40 of 43 provisions of this Chapter, or any applicable rules or regulations established by the local liquor control commissioner or the ILCC A licensee who is determined to owe a debt or unpaid tax to the City after being licensed under this Chapter may have his/her license suspended or revoked. No liquor license shall be revoked or suspended except after a public hearing by the local liquor control commissioner with a fourteen (14) day written notice to the licensee affording the licensee an opportunity to appear and defend. All such hearings under this subsection shall be conducted pursuant to the rules of procedure adopted by the local liquor control commissioner on June 18, 2012, as amended. If the local liquor control commissioner has reason to believe that any continued operation of a particular licensed premises will immediately threaten the welfare of the community, he/she may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the licensed premises closed for not more than seven (7) days. The licensee shall have an opportunity to be heard during that period. If a licensee conducting another business or businesses on the licensed premises, such order shall not be applicable to such other business or businesses. Any licensee which has an order of suspension or revocation entered against it shall post the suspension/revocation order, in a form prescribed by the local liquor control commissioner, on all entrance(s) to the licensed premises. If a licensee tampers, defaces, alters such order, or permits any other person to tamper, alter or deface such order, that licensee shall be fined two thousand dollars ($2,000.00). A licensee shall be held strictly liable for any tampering, defacement, or alteration of such order. If a licensee appeals a suspension or revocation order to the ILCC, the licensee shall first request permission from the local liquor control commissioner to remove the suspension or revocation order from the entrance(s) to the licensed premises. (B) Reuse Of Premises; One Year. When any license is revoked , no liquor license shall be granted to any person for the premises described in such revoked license for one year after the effective date of the revocation order. (C) All public hearings convened by the local liquor control commissioner to determine whether a license shall be suspended or revoked shall have such proceedings transcribed by a certified court reporter. Any licensee whose license is the subject of such hearing(s) shall pay to the City within 30 days after the local liquor commissioner adjourns the last hearing related to considering such suspension/revocation matter, all court reporter appearance fees, transcript costs, and the attorneys’ fees of the Corporation Counsel. Any licensee whose license is suspended and/or revoked who fails to pay all fees and costs required by this subsection will be ineligible to have their license renewed at any next applicable renewal period. The fact that a licensee may appeal the local liquor commissioner’s suspension and/or revocation order to the ILCC shall not affect the licensee’s duty to pay all such fees and costs required by this subsection. For each day after the 30th day payment is due a licensee fails or refuses to pay the fees and costs required by this subsection, the licensee shall be fined $200.00 per day, such fines which will accrue on the balance due. (D) Appeal to ILCC; Official Record. All appeals of any suspension/revocation order of the local liquor control commissioner shall be made to the ILCC and limited to a review of 276 of 588 90-O-13 Page 41 of 43 the Official Record of the proceedings before the local liquor control commissioner. 3-4-15. - COMPLAINT OF VIOLATION. Any person shall have the right to file a complaint with the local liquor control commissioner stating that any licensee, subject to the jurisdiction of the local liquor control commissioner, has been or is violating the provisions of this Chapter or the rules or regulations applicable to such licensee. This complaint shall be in writing in the form prescribed by the local commission and shall be signed and sworn to by the parties complaining. The complaint shall state the particular provisions, rule or regulation believed to have been violated and the facts in detail upon which belief is based. If the local liquor control commissioner is satisfied that the complaint substantially charges a violation, he/she shall set the matter for hearing and shall serve notice upon the licensee of the time and place of such hearing and of the particular charges in the complaint. 3-4-16. - PENALTY. Except as otherwise provided in this Chapter, any person violating any provision of this Chapter shall be fined between five hundred dollars ($500.00) to one thousand dollars ($1,000.00) for each offense. A separate offense shall be deemed committed on each day during or on which a violation occurs or continues. 3-4-17. - RESPONSIBILITY FOR VIOLATIONS. (A) Acts Of Employees. Every act or omission which violates any provision of this Chapter or the Illinois Liquor Control Act 235 ILCS 5/3-1 et seq., by any officer, director, manager, or other agent or employee of the licensee, shall be deemed to be the act of the licensee or employer. The licensee or employer shall be strictly liable in the same manner as if the act or omission has been done or omitted by the licensee personally. (B) Penalties. Any person who violates this Section shall be fined between five hundred dollars ($500.00) to one thousand dollars ($1,000.00). 3-4-18. - ALCOHOL AWARENESS TRAINING. (A) It shall be unlawful for any liquor licensee of any licensed establishment to sell, deliver, serve, prepare, pour, mix or draw alcoholic liquor for consumption on the premises, unless the owner(s) and all site manager(s) have successfully completed a state of Illinois liquor control commission certified beverage alcohol sellers and servers education and training (BASSET) program required by the local liquor control commissioner. All persons hired, performing, and working as a site manager must have a BASSET training certificate before a liquor license is issued. (B) All original and subsequent renewal applications for all liquor classes of Section 3-4-6 of this Chapter, excluding classes F, X, and X1, shall be accompanied with proof of completion of a state certified beverage alcohol sellers and servers education and 277 of 588 90-O-13 Page 42 of 43 training (BASSET) training program for all owners and all site managers supervising the selling, delivering, serving, preparing, pouring, mixing or drawing of alcoholic beverages. (C) At least one BASSET certified owner or site manager shall be present on premises during times when alcoholic liquor is being served or sold. No alcoholic liquor shall be served or sold without such owner or site manager being present. All licensed premises which offer samples of alcoholic liquor under this Chapter shall ensure that all employees or servers providing such samples have completed the alcohol awareness training program in accordance with this Section. (D) Any person successfully completing the alcohol awareness training program shall keep on file with the licensee proof of current qualifications, the certificate of course completion and picture identification of participant. Proof of completion shall be presented to the local liquor control commissioner or to any law enforcement officer upon request. (E) It shall be the responsibility of the owner(s) and/or site manager(s) who have successfully completed the alcohol awareness training program to train and educate all employees of alcohol service and awareness. The owner(s) and site manager(s) shall ensure compliance with all applicable provisions of this Chapter by all employees of the licensed premises concerning the service and sale of alcoholic liquor. 3-4-19. – SEALING AND REMOVAL OF OPEN WINE BOTTLES FROM A RESTAURANT. At a patron’s request, a licensee may seal a partially consumed bottle of wine in a transparent, one-time use, tamper-proof bag for removal from the licensed premises. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 278 of 588 90-O-13 Page 43 of 43 SECTION 4: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall take effect January 1, 2014. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 279 of 588 For City Council meeting of September 9, 2013 Item A7 Ordinance 94-O-13: Decreasing Class O Liquor Licenses, Whole Foods For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 94-O-13, Decreasing the number of Class O Liquor Licenses for Class N issuance to Whole Foods, 1640 Chicago Ave. Date: August 5, 2013 Recommended Action: Staff recommends adoption of Ordinance 94-O-13. This ordinance was introduced at the August 12, 2013 City Council meeting. Summary: Ordinance 94-O-13 amends Subsection 3-5-6-(O) of the Evanston City Code of 1979 (“City Code”), as amended, to decrease the number of Class O liquor licenses from three to two. This ordinance accompanies Ordinance 95-O-13. If adopted, Ordinance 95-O-13 permits issuance of a Class N liquor license to Whole Foods Market, 1640 Chicago Avenue, thus making obsolete the Class O license now held by Whole Foods. Adopting this ordinance will withdraw the Class O liquor license issued to Whole Foods, 1640 Chicago Avenue. Legislative History: On July 18, 2013, the Liquor Control Review Board met and voted to recommend an increase in the number of Class N liquor licenses to permit issuance to Whole Foods Market, 1640 Chicago Ave. Attachments: Ordinance 94-O-13 Minutes of July 18, 2013 Liquor Control Review Board meeting Memorandum 280 of 588 7/25/13 94-O-13 AN ORDINANCE Amending City Code Subsection 3-5-6-(O) to Decrease the Number of Class O Liquor Licenses from Three to Two (Whole Foods Market Group, Inc., d/b/a Whole Foods Market, 1640 Chicago Ave) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-5-6-(O) of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended by decreasing the number of Class O liquor licenses from three (3) to two (2), to read as follows: (O) CLASS O licenses, which shall authorize the retail sale of beer and wine in grocery stores and combination stores as defined in Section 3-5-1 of this Chapter, and in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of four thousand one hundred dollars ($4,100.00). 1. It shall be unlawful for a Class O licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this subsection. Nothing in this subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class O licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. The sale of alcoholic liquor at retail pursuant to the Class O license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 281 of 588 94-O-13 ~2~ 4. A Class O licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of Class O licenses in effect at any one (1) time shall not exceed three (3) two(2). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 282 of 588 Page 1 of 3 MEETING MINUTES Liquor Control Board Thursday, July18, 2013 10:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach, Dave Skrodzki, Byron Wilson Members Absent: none Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Kevin Ball (In Grape Company); Margaret Johnson (In Grape Company); Ruben Anguiano (Whole Foods); Stephen Sipp (Whole Foods); Irene Bahr (Whole Foods) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 10:35 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS In Grape Company LLC d/b/a/ In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201: Kevin Ball (Owner) requested issuance of a Class Y (Wine Retailer) liquor license. Kevin Ball has over ten (10) years experience in the wine sales Industry. The goal of the company is to offer wine and wine services to customers in their own homes via wine events and personal consultations. He would also offer personal wine buying services over the phone during which his customers would call him and he will offer suggestions, place the wine order and have the wine shipped to the customer’s home. He feels the at-home services will enhance the customer’s comfort level. MR. BALL distributed a packet to the Board that contained: 1) presentation of his business plan; 2) memo memorializing his conversation with Ivan Fernandez of the Illinois Liquor Commission and; 3) the name of a comparable business licensed in Elk Grove Village. MR. BALL expressed his awareness of the fact that the City Code does not allow him to pour, serve and sell wine in customer’s homes. He summarizes the business plan as an off-premise retail business without a store front. Instead of offering a store front in which customers would browse wine selection, he will meet clients in person at their homes and make wine recommendations based on customer feedback. Once the wine is chosen, he will place the order via the phone, email or online. He would ship or personally deliver the order. No monetary transactions will take place in the customers’ 283 of 588 Page 2 of 3 home. MR. BALL went on to outline the bullet points listed in his memo regarding his conversation with ILCC about what he is and is not allowed to do under an ILCC off- premise retail liquor license. Mayor Tisdahl explained to Mr. Ball that the City does not have a liquor license class in the code that fits with his business model. Grant Farrar explained that the City does not have an “off-premise retail liquor license”. The closest license class to his business plan is a class Y but it’s designed around a bricks and mortar point of sale model. Mr. Farrar requested elaboration between the point at which a customer identifies the wine of interest, buying it, and Mr. Ball delivering said wine, specifically questioning at which point in the transaction does the customer sample the wine. MR. Ball responded that his business is unique in that his clients will rely on his recommendations without sampling the wine prior to purchase. Upon purchase of the wine, Mr. Ball will ship or deliver the wine. After purchase, a client may opt to retain Mr. Ball to host an in-home wine event at the client’s home utilizing the previously purchased wine. Byron Wilson inquired about which wines will be offered. Mr. Ball responded that he plans to offer wines from all distributors licensed in Illinois. Mayor Tisdahl asked Mr. Ball to describe an “in-home wine event”. Mr. Ball responded that he would have a pre-consultation to discuss volume and price, numbers of guests, possible themes and put together a customized package based on that information. He would set a price point for the event and place an order for the wines. He will ship or deliver the wine. The event will involve Mr. Ball discussing the wines, providing education materials and answering questions the guests may have about the wine. There may be party games etc., it all depends on the preference of the host/customer. No sale of wine will take place at the event. If a guest expresses interest in purchasing a particular wine, he will take his or her contact information and the wine order transaction will take place at a later date. Dave Skrodski asked Grant Farrar if this business model will limit In grape Company geographically to Evanston. Mr. Farrar explained that the license sought from the City would cover sales in Evanston only but that there is a larger issue of under Article Five (5) of the Liquor Control Act, what specific license does he intend to hold. Mr. Ball responded that ILCC indicated that he would be a retailer. ILCC suggested Mr. Ball use PRP of Elk Grove Village for reference as they have a similar business model. Mr. Farrar explained that he needs a statutory cite under the Liquor Control Act noting what specific license Mr. Ball is seeking at the State level. That will assist Mr. Farrar in evaluating the needs of Mr. Ball’s business. Mr. Farrar also requested information on what comparable jurisdictions are doing in regards to this type of business model. He also requested research into how many other business like In Grape Company are licensed in this area. Mayor Tisdahl indicated that this discussion will resume at a subsequent meeting after Mr. Ball has submitted the requested research. Mayor Tisdahl directed Theresa Whittington to notice all Evanston Class Y licensees once this matter is placed on a subsequent LCRB agenda. 284 of 588 Page 3 of 3 Whole Foods Market Group, Inc. d/b/a Whole Foods 1640 N. Chicago Avenue, Evanston, IL 60201 Consideration of application to upgrade liquor license from Class O (Beer and Wine) to Class N (Alcoholic Liquor). Ruben Anguiano (Store Team Leader) requested an upgrade in liquor license to allow Whole Foods to sell alcoholic sprits. He explained that spirits is a growing product category for Whole Foods Market. Offering spirits will improve business and customer satisfaction. Spirit sales will be limited to a small area that will be under security camera surveillance. Spirits will be limited to unique, high-end products. All employees must sign-off on Whole Foods Midwest policy regarding I.D. checking before they are allowed to operate a checkout register. Stephen Sipp (Whole Foods) added that Whole Foods is interested in promoting and stocking local distilleries, such as Few Sprits of Evanston. The arrangement will provide more business for the store and distillery and more tax dollars for the City. Byron Wilson had a question about the hours of sales for Sunday on the application. Grant Farrar confirmed that the hours of sale on the application match what is allowed under the City Code. Mayor Tisdahl asked Theresa Whittington to research hours of alcohol sales in other, nearby jurisdictions. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Anguiano’s request. No concerns were voiced. The board recommends issuing a Class N Liquor License to be introduced at the City Council meeting on August 12, 2013. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:10 p.m., July 18, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 285 of 588 For City Council meeting of September 9, 2013 Item A8 Ordinance 95-O-13: Increasing Class N Liquor Licenses, Whole Foods Market For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 95-O-13, Increasing the number of Class N Liquor Licenses for issuance to Whole Foods, 1640 Chicago Ave. Date: August 5, 2013 Recommended Action: Staff recommends adoption of Ordinance 95-O-13. This ordinance was introduced at the August 12, 2013 City Council meeting. Summary: Ordinance 95-O-13 amends Subsection 3-5-6-(N) of the Evanston City Code of 1979 (“City Code”), as amended, to increase the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. Whole Foods Market currently holds a Class O liquor license for the sale of beer and wine. Whole Foods has submitted an application to upgrade to a Class N license. Adoption of this ordinance will permit issuance of a Class N license for the sale of beer, wine, and alcoholic liquor. Ordinance 95-O-13 is accompanied by Ordinance 94-O-13 which, if adopted, will withdraw the Class O liquor license currently held by Whole Foods Market. Legislative History: On July 18, 2013, the Liquor Control Review Board met and voted to recommend an increase in the number of Class N liquor licenses to permit issuance to Whole Foods Market, 1640 Chicago Ave. Attachments: Ordinance 95-O-13 Application See Agenda Item A7 for Minutes of July 18, 2013 Liquor Control Review Board meeting Memorandum 286 of 588 9/6/2012 95-O-13 AN ORDINANCE Amending City Code Subsection 3-5-6-(N) to Increase the Number of Class N Liquor Licenses from Seven to Eight (Whole Foods Market Group, Inc., d/b/a Whole Foods Market, 1640 Chicago Ave) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-5-6-(N) of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended by increasing the number of Class N liquor licenses from seven (7) to eight (8), to read as follows: (N) Class N licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-5-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of thirty-five thousand ($35,000.00) and thereafter an annual fee of eleven thousand five hundred dollars ($11,500.00). 1. It shall be unlawful for a Class N licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this subsection. Nothing in this subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class N licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a Class N licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by 287 of 588 95-O-13 ~2~ subsections 1 and 2 above, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the Class N license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a class N liquor license. 6. A Class N licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of Class N licenses in effect at any one (1) time shall not exceed seven (7) eight (8). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 288 of 588 95-O-13 ~3~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 289 of 588 290 of 588 291 of 588 292 of 588 293 of 588 294 of 588 295 of 588 296 of 588 297 of 588 298 of 588 299 of 588 300 of 588 301 of 588 302 of 588 303 of 588 304 of 588 305 of 588 306 of 588 307 of 588 308 of 588 309 of 588 310 of 588 311 of 588 312 of 588 313 of 588 314 of 588 315 of 588 316 of 588 317 of 588 318 of 588 319 of 588 320 of 588 321 of 588 322 of 588 323 of 588 Administration & Public Works Cttee meeting September 9, 2013 Item APW1 Banner Policy For Discussion To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Subject: Banner Policy Discussion for September 9th A&PW Meeting Date: September 3, 2013 Summary: The City of Evanston’s banner program allows for the display of decorative banners on the City’s light poles to promote the City, its civic institutions, or large festive public activities that promote the commercial interests and welfare of the City. Most banners are installed by city staff once the banner application is submitted. In the Downtown business district banner, the policy is administered by Downtown Evanston and installed by private contractors. Applicants currently pay the City either $35 (with brackets in place) or $45 (without brackets) for the first banner, and $12 for each additional banner with brackets or $22 for each additional banner without brackets. Trips to repair banners cost the applicant $35.00 for each repair made by City staff. The actual cost to install the first banner for the City is closer to $210, which the current application fee does not cover. Most applicants desire the installation of more than one banner. Staff is requesting City Council to consider the following changes to the program that will limit the City’s liability and minimize operational costs: • Allow banners only to be displayed between June 1 – October 3. • Limit the permit display time to a maximum of three months with a three month renewal. • Restrict banners from primary routes with four lanes of traffic, e.g. Ridge Avenue or Green Bay Road. • Restrict the program to allow banners for City sponsored events or City funded banners. Memorandum 324 of 588 • Exclude separate units of local government from this policy that install their own banners and assume liability, i.e. Districts 202 & 65. Attachment City of Evanston Banner Application 325 of 588 Department of Public Works Division of Transportation 2100 Ridge Avenue Evanston, Illinois 60201 Phone (847) 866-2922 Fax (847) 448-8118 BANNER PERMIT APPLICATION APPLICANT INFORMATION GROUP: CONTACT PERSON: Address: Phone Number: Fax: E-Mail: Purpose of Banners: Number of Banners: Dates Requested From: To: (60 day limit) Specify desired location of Banners: FOR CITY USE ONLY DATE APPLICATION RECEIVED DATE APPLICATION APPROVED APPROVED BY PERMIT FEE PAYMENT DATE cash check credit METHOD OF PAYMENT RECEIPT NUMBER Internal Account No. I understand that permission is granted only for the purpose of allowing private banners to be placed on the City Right-Of-Way and that all responsibility for public liability, injury to persons, and/or damage to property is borne by the applicant, not the City of Evanston. This permit is revokable by the City with no notice to the applicant. Signature of Applicant : Date: FEE SCHEDULE INSTALLATION BY CITY: BY PRIVATE CONTRACTOR: On poles with brackets in place: $35.00 for first banner +$12 ea additional banner $25.00 total On poles without brackets: $45.00 for first banner +$22 ea additional banner N/A Trips to repair banners: $35.00 ea. trip N/A Renewal fee: $25.00 each renewal period. $25.00 each renewal period. 326 of 588 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, September 9, 2013 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF AUGUST 12, 2013 III. ITEMS FOR CONSIDERATION (P1) Ordinance 98-O-13, Granting Special Use for a Resale Establishment The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 98-O-13 granting a special use permit for the operation of a Resale Establishment, Minouchic Boutique, at 1900 Asbury Avenue. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. Introduction and Action is requested for adoption at the September 9, 2013 City Council meeting. For Introduction and Action (P2) Ordinance 99-O-13 Granting Major Zoning Relief to Establish Open Parking in the Street Side Yard at 1202 Sherman Avenue City staff recommends denial of the requested zoning relief to allow one open parking space in the street side yard with a 3’ street side yard setback where 15’ is required for parking. The Zoning Board of Appeals found this as well in its findings for a negative recommendation of the requested zoning relief due to the proximity of the parking space to the neighboring fence, the nearby intersections of Sherman Avenue and Crain Street, and the lack of a unique hardship that is particular to this property. For Introduction 327 of 588 Planning & Development Committee Meeting Agenda Page 2 of 2 September 9, 2013 (P3) Approval of Vacation Rental License for 2353 Ridge Avenue City staff recommends approval of a Vacation Rental License for the property located at 2353 Ridge Avenue. The property is a single family residence owned and operated by Stephan and Margaret Romm. The vacation rental meets all of the standards and procedures for license approval. For Action IV. ITEMS FOR DISCUSSION (PD1) Bed & breakfast Establishment Distance and Ownership Requirements Staff submits for discussion and possible referral to Plan Commission changes to the requirements for Bed & Breakfast Establishments relating to distance and ownership requirements. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 328 of 588 Planning & Development Committee Meeting Minutes of August 12, 2013 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: W. Bobkiewicz, M. Klotz, M. Masoncup, M. Muenzer, B. Newman, J. Nyden, C. Plante PRESIDING OFFICIAL: Ald. Wynne I. DECLARATION OF QUORUM A quorum being present, and Chair Wynne called the meeting to order at 7:40 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 22, 2013 Ald. Rainey moved approval of the minutes of the July 22, 2013 P&D meeting, seconded by Ald. Holmes. The minutes of the July 22, 2013 P&D meeting were approved unanimously 7-0. III. ITEMS FOR CONSIDERATION (P1) Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87-O-13 granting a special use permit for the operation of a Commercial Indoor Recreation Facility at 2025 Dempster Street. Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at as a practice and skills training facility for the Evanston Soccer Association. For Introduction Ald. Holmes moved to recommend approval, seconded by Ald. Tendam. Chair Wynne called Ald. Braithwaite to the podium. Ald. Braithwaite voiced his support and said he and members of the business community are excited about the positive presence the facility will bring to the Dempster Dodge area. He requested that the Committee consider suspending the rules because of the facility owners’ timeline regarding their need to begin construction and financial consequences of a delay in approval. Ald. Fiske noted that the next City Council meeting is almost a month away. Melissa Klotz, Interim Zoning Administrator, explained that the facility is in an I2 District between Dodge and Hartrey, surrounded by many commercial entities. She said the proposed soccer practice facility for the Evanston Soccer Association will DRAFT – NOT APPROVED 329 of 588 Planning & Development Committee Meeting Minutes of 8-12-13 Page 2 of 3 have drop off and pick up for which they plan to utilize the well lit easement, so there is no need for parking to accommodate the participants; it could be labeled as a drop off area only. It will not negatively impact the businesses because practice sessions generally do not take place during business hours. Chair Wynne called the applicants to the podium: Matt Tobin, President of the Evanston Soccer Association and Lander R. Brown, business owner, explained that they have been looking for a space for the 650 youth who participate in the program for several years, which the space at 2025 Dempster could accommodate. Evanston residents have been driving to Highland Park and Chicago to drop off their children for soccer practice. They provide $75,000 of financial aid to members of the Evanston community. Ald. Grover thanked them and said she suspected that driving to Highland Park or Chicago could be a barrier for some families. The applicants agreed. Ald. Wilson attested to the inconvenience adding that this location will allow more participation. At Ald. Rainey’s inquiry, Mr. Tobin explained that they will be leasing the building and they must present a signed letter of intent. They also must notify their current landlords as to whether they intend to rent again, which they would need to do if the Dempster property is not approved. Ald. Rainey said she is supporting it but is concerned that the intensity renders suspension of the rules, since the building has been vacant a long time. Mr. Brown explained that If they commit to the other 2 locations for the winter because they don’t know whether this location is approved, and it gets approved later, it will cause them great financial hardship. She wished them good luck and said it was a great project. Ald. Holmes moved to suspend the rules and recommend approval of the Special Use seconded by Ald. Tendam. The Committee voted unanimously 7-0 to recommend suspension of the rules and to recommend approval of the Special Use. (P2) Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. For Introduction Ald. Fiske moved to recommend introduction of Ordinance 93-O-13, seconded by Ald. Rainey. Ms. Klotz explained that bicycle delivery service will be provided and mostly lunch, but breakfast and early dinner will be served. They use locally grown, healthy food. He plans to lease a parking spot for the manager, but encourages employees to use public transportation. Truck deliveries will come through the loading dock. 330 of 588 Planning & Development Committee Meeting Minutes of 8-12-13 Page 3 of 3 Mr. Matt Matros, founder of Protein Bar, said he has twelve locations, nine of which are in Chicago. His customers, who generously invest in his business have made many requests for him to open a restaurant on the North Shore. He serves high protein, high fiber, low fat food. He plans to open at 7:00a.m. and close at 9:00 p.m., Monday through Friday, and to operate 9:00 a.m. until 8:00 p.m. on the weekends. Ald. Fiske welcomed him and wished him well. The Committee voted unanimously 7-0 to recommend introduction of Ordinance 93-O-13. (P3) Approval of Three Year Extension of Planned Development at 1603-1629 Orrington Avenue Staff recommends approval of the requested three year extension to the adopted Planned Development at 1603-1629 Orrington Avenue. The property owner cites challenges due to the economic downturn and does not want to start construction of the final phase of the Planned Development until market conditions improve and leasing activity for the existing retail space at the property improve. For Action Ald. Grover moved to approve the extension, seconded by Ald. Rainey. Ms. Klotz explained that the request for the extension is due to the decline in the market. The developer plans to complete the retail facing Davis Street. The existing retail space is leased. The developer has made substantial improvements with underground parking. The Committee voted 7-0 to recommend approval of the extension. Wally Bobkiewicz introduced Mark Muenzer, the new Director of Community Development, who will begin staffing the Planning & Development Committee meetings on September 9th, 2013. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Grover moved to adjourn, seconded by Ald. Tendam. The meeting was adjourned at 8:03 p.m. Respectfully submitted, Bobbie Newman 331 of 588 For City Council meeting of September 9, 2013 Item P1 Ordinance 98-O-13 Resale Establishment at 1900 Asbury Avenue For Introduction and Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Jennifer Hackman, Interim Economic Development Specialist, City Manager’s Office Subject: Ordinance 98-O-13, Granting Special Use for a Resale Establishment Date: August 27, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 98- O-13 granting a special use permit for the operation of a Resale Establishment, Minouchic Boutique, at 1900 Asbury Avenue. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. Introduction and Action is requested for adoption at the September 9, 2013 City Council meeting. Summary Mary May Toussaint, the applicant, wishes to open a boutique-style resale shop, Minouchic Boutique, at 1900 Asbury Avenue. This space is located at the northwest corner of Asbury Avenue and Emerson Street in the vacant building that was previously a barbershop and law office. Minouchic Boutique has signed a one-year lease with the owner. The property is for sale or lease. 1900 Asbury Avenue is located within a 1 x ½ block area zoned B1 Business District. It is adjacent to a C2 Commercial District to the east, R5 General Residential District to the north and west and an R1 Single-Family Residential District to the south. The Childcare Center of Evanston is directly across Emerson to the south. Other businesses in the area include Thompson Funeral Home, Haliburton’s Funeral Chapel, Dharma Yoga and Roberts Architects & Construction. Memorandum 332 of 588 Minouchic Boutique will be a resale establishment. Title 6, Chapter 18 of the City of Evanston, Illinois - Code of Ordinances defines “Resale Establishment” as “A building, property, or activity, the principal use or purpose of which is the resale of used clothing, furniture, and/or other goods, products or merchandise directly to the consumer. ‘Resale establishment’ shall not include businesses that sell primarily cars, antiques, books, recorded music, and/or artwork. (Ord. 122-0-09)” Minouchic Boutique intends to operate from 10:00 a.m. to 7:00 p.m. Monday through Saturday and from 11:00 a.m. to 5:00 p.m. on Sundays. The owner estimates 1-3 workers, including the owner, will be at the store during operating hours. Minouchic Boutique will have use of one legal off-street parking spot on the site. While the amount and flow of customers is unknown, street parking in this area is substantially underutilized and open spaces are typically available. Unrestricted parking is allowed on Asbury north of Emerson. To the west of Asbury, two-hour parking is allowed on the north side of Emerson and unrestricted parking is permitted after 9 a.m. on the south side. There is also an underutilized City parking lot two parcels to the west, adjacent to the alley. The store owner does not anticipate deliveries; however, deliveries can be made via a side entrance off of the driveway. Neighborhood Benefit City staff is aware of two neighboring property owners who have expressed concerns about granting the special use. Reasons noted in a letter submitted by David Roberts primarily relate to current property conditions, but the letter does also cite concern over allowing a resale establishment use. An email submitted by Laura Calvache sites concerns regarding hours of operation as well as property conditions. Staff has discussed current property conditions with the applicant. The Minouchic Boutique owner has agreed to make certain improvements prior to opening, including but not limited to: removing weeds by front door, driveway and garage areas; painting the garage; repainting the awning; adding signage to the awning; consulting a landscape architect to design and install planters by the front door; installing security cameras at interior and exterior locations; and painting the interior. This Resale Establishment use is anticipated to have a positive effect on the property and surrounding neighborhood. The applicant will improve the property conditions and the business will return use to a vacant building. Comprehensive Plan The Evanston Comprehensive General Plan encourages new development along existing commercial corridors that can add to the property tax base, sales tax revenue, and convenience for neighborhoods. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Recognize and support the strong role neighborhood business districts play in Evanston’s economy and its 333 of 588 identity. Legislative History August 20, 2013: The ZBA heard the case for the proposed Minouchic Boutique Resale Establishment. The ZBA found the proposed Minouchic Boutique to be an asset for the neighborhood. The ZBA unanimously recommended the City Council approve the application for a special use permit with the following condition: 1) Hours of operation are not to exceed 9am-9pm, 7 days a week. Attachments Proposed Ordinance 98-O-13 August 20, 2013 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet – August 20, 2013 334 of 588 6/10/2013 98-O-13 AN ORDINANCE Granting a Special Use Permit for a Resale Establishment Located at 1900 Asbury Avenue in the B1 Business Zoning District (“Minouchic Boutique”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 20, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0071, an application by Mary May Toussaint (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1900 Asbury Avenue (the “Subject Property”) and located in the B1 Business Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of Title 6 of the Evanston City Code, 2012, as amended (the “Zoning Ordinance”), a Resale Establishment on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and findings that the application for a Resale Establishment met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of September 9, 2013, the City Council’s Planning and Development Committee (“P&D Committee”) considered and adopted the ZBA’s record and findings, and recommended City Council approval thereof; and WHEREAS, at its meeting of September 9, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, 335 of 588 98-O-13 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Resale Establishment applied for in case no. 13ZMJV-0071. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall not operate the Resale Establishment authorized hereby before 9:00 a.m. or after 9:00 p.m. on any day. C Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 336 of 588 98-O-13 ~3~ SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 337 of 588 98-O-13 ~4~ EXHIBIT A Legal Description THE SOUTH 10 FEET OF THE EAST 100 FEET OF LOT 10 AND THE EAST 100 FEET OF LOT 11 IN BLOCK 6 IN T. CRAVEN’S RE-SUBDIVISION OF BLOCKS 1, 6, AND 7 IN GRANT AND JACKSON’S ADDITION TO EVANSTON, SAID ADDITION BEING A SUBDIVISION OF THE SOUTH PART OF THE NORTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-13-212-027-0000 COMMONLY K NOWN A S: 1900 Asbury Avenue, Evanston, Illinois. 338 of 588 DRAFT NOT APPROVED Page 1 of 3 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, August 20, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Andrew Gallimore, Matt Rodgers, Beth McLennan Members Absent: Lori Summers, Scott Gingold, Clara Wineberg Staff Present: Melissa Klotz, Mark Muenzer, Ken Cox Presiding Member: Matt Rodgers Declaration of Quorum With a quorum present, the meeting was called to order at 7:37pm. Ms. McLennan motioned for Mr. Rodgers to serve as acting Chair in Ms. Summer’s absence. The motion was seconded by Mr. Gallimore and approved 4-0. Unfinished Business 1015 Chicago Avenue ZBA 13ZMJV-0062 Duane Sohl, architect, applies for major zoning relief to construct two one-story additions to The Autobarn. The applicant requests a floor area ratio of 1.03 where a maximum 1.0 is required (Zoning Code Section 6-10-4-6). The Zoning Board of Appeals is the determining body for this case. At the request of the applicant, Ms. Berns motioned to continue the case to the October 1, 2013 Zoning Board of Appeals hearing. The motion was seconded by Ms. McLennan and approved 4-0. 1724 Livingston Street ZBA 13ZMJV-0067 Yvi Russell, property owner, applies for major zoning relief to install an a/c condensing unit. The applicant requests a side yard setback of 3.5’ where 10’ is required (Zoning Code Section 6-4-6-9-B). The Zoning Board of Appeals is the determining body for this case. Mr. Gallimore, Ms. McLennan, and Mr. Rodgers voted present on the open motion from the August 6, 2013 ZBA hearing to approve the variance with the condition the noise level of the a/c unit would not exceed 55db at the property line, giving the motion failed total vote of 3-1-3. Ms. McLennan motioned to reopen the testimony to hear additional information provided by the applicant. The motion was seconded by Ms. Berns and approved 4-0. Ms. Russell explained: The house does not have space for typical a/c duct work so a specific system is needed that will be over the 55db limit. An enclosure cannot be put around the unit to dampen the noise because the unit needs air space surrounding to properly function. There is a high cost for the sound absorbing blanket that may or may not lower the db level. The sound absorbing blanket will not last long when exposed to the weather. 339 of 588 DRAFT NOT APPROVED Page 2 of 3 Zoning Board of Appeals The Building Code Official granted an exception to the 55db requirement. No other a/c variance case was conditioned to a certain decibel level. Existing patio and pond have been there since the 1950s and it would be an extreme hardship to remove, as well as would diminish the use of the back yard. The proposed 65db at the lot line means the noise will be much lower at the neighbor’s house. John Russell added: Trying to do the right thing by obtaining a variance and permit. Notable that there are +10 properties in the immediate neighborhood that did not obtain variances or permits when they should have. Kevin Sido, neighbor, explained: The side of his house is not windowless. Noise is a concern, but the noise will be less at the proposed location because if the unit is located in the back yard the noise will carry to his deck area. Submitted 3 photos of the wall of his house that would be nearest the a/c unit. Ms. Berns asked Mr. Sido if he is comfortable with the proposed location or if he would prefer it to be located further away from the one window that he sometimes opens in the kitchen and he responded that it would not make a difference. He added the proposed location is better than any compliant back yard location because the unit would be seen and heard more if located in the back yard. The Zoning Board of Appeals entered into deliberations: Ms. Berns explained that her main concerns is the noise and nuisance to the neighbor, but since Ms. Russell seems to be a good neighbor, she could add the noise dampening blanket at a later date if Mr. Sido prefers it. The decibel level is no longer an issue due to the letter of exemption from the City’s Building Official. The Standards were then discussed: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) Yes 7) Yes Ms. Berns motioned approval of the requested variance, which was seconded by Ms. McLennan and approved 4-0. New Business 1900 Asbury Avenue ZBA 13ZMJV-0071 Mary May Toussaint, lessee, applies for a special use permit for a Resale Establishment, Minouchic Boutique, at 1900 Asbury Avenue. 1900 Asbury Avenue is located in the B1 Business District, which requires a special use permit for Resale Establishments to operate (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. 340 of 588 DRAFT NOT APPROVED Page 3 of 3 Zoning Board of Appeals Ms. Toussaint explained the proposed business: High-end resale shop Will sell a little bit of everything including lots of vintage clothing Currently have items in storage in her home awaiting the business opening. Located in the unit that was previously a barber shop Hours will likely be 10am-7pm Monday-Saturday and noon-5pm on Sundays Maximum 3 employees at a time, who are all family members One on-site parking space for an employee +30 years experience in retail and fashion, including management experience at Bloomingdales and Nordstrom Will have a one year lease Will improve the outside of the building by painting the awning, weeding, painting the garage, cleaning up garbage, and doing landscaping similar to the neighboring architect business Ms. Klotz explained the Stop Work Order currently on the property is due to work being done inside the building by the property owner, not the Special Use applicant. Alderman Holmes explained there is a City parking lot to the west as well as ample street parking available in the area. Lynn Toussaint, applicant’s sister, stated the items to be sold have been accumulated over the last 7 years or more. Some items are vintage, and others will be new. The Zoning Board of Appeals entered into deliberations: Ms. Berns noted that portion of the street needs life and the proposed business will be great for the neighborhood. Ms. McLennan agreed. The Standards were then discussed: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) Yes 7) Yes 8) Yes 9) Yes Ms. McLennan motioned to recommend approval of the Special Use with the following condition: 1) Hours of operation are not to exceed 9am-9pm, 7 days a week. Ms. Berns seconded the motion, which was approved 4-0. The meeting adjourned at 8:55 p.m. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Interim Zoning Administrator, Community Development Department 341 of 588 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 20, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X___Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0071 Address or Location: 1900 Asbury Avenue Applicant: Mary May Toussaint Proposed Special Use: Resale Establishment – Minouchic Boutique 342 of 588 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __X__ approval with conditions specifically: Hours of operation are not to exceed 9am-9pm, 7 days a week. _____ denial of the proposed special use. __________________________________________ Date: _____________ Matt Rodgers Acting Zoning Board of Appeals Chair Attending: Vote: Aye No __X____ Mary Beth Berns __X_ ____ ______ Clara Wineberg ____ ____ ______ Scott Gingold ____ ____ ___X___ Beth McLennan __X_ ____ ___X___ Matt Rodgers __X_ ____ ______ Lori Summers ____ ____ ___X___ Andrew Gallimore __X_ ____ 343 of 588 To: Members of the Zoning Board of Appeals From: Mark Muenzer, Director of Community Development Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Jennifer Hackman, Interim Economic Development Specialist, City Manager’s Office Subject: 1900 Asbury Avenue Special Use, 13ZMJV-0071 ZBA Recommending Body; City Council Determining Body Date: August 15, 2013 Notice- Published in the August 1, 2013 Evanston Review: Mary May Toussaint, lessee, applies for a special use permit for a Resale Establishment, Minouchic Boutique, at 1900 Asbury Avenue. 1900 Asbury Avenue is located in the B1 Business District, which requires a special use permit for Resale Establishments to operate (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Recommendation City staff and SPAARC recommend the Zoning Board of Appeals recommend approval to City Council for a special use for a Resale Establishment, Minouchic Boutique. The applicant has complied with all zoning requirements, and meets all of the Standards of a special use for this district. Site Proposal and Background Mary May Toussaint, the applicant, wishes to open a boutique-style resale shop, Minouchic Boutique, at 1900 Asbury Avenue. This space is located at the northwest corner of Asbury Avenue and Emerson Street in the vacant building that was previously a barbershop and law office. Minouchic Boutique has signed a one-year lease with the owner. The property is for sale or lease. 1900 Asbury Avenue is located within a 1 x ½ block zoned as a B1 Business District. It is adjacent to a C2 Commercial District to the west, R5 General Residential District to the north and east and an R1 Single-Family Residential District to the south. The Childcare Center of Evanston is directly across Emerson to the south. Other businesses in the area include Thompson Funeral Home, Haliburton’s Funeral Chapel, Dharma Yoga and Roberts Architects & Construction. Memorandum 344 of 588 Minouchic Boutique will be a resale establishment. Title 6, Chapter 18 of the City of Evanston, Illinois - Code of Ordinances defines “Resale Establishment” as “A building, property, or activity, the principal use or purpose of which is the resale of used clothing, furniture, and/or other goods, products or merchandise directly to the consumer. ‘Resale establishment’ shall not include businesses that sell primarily cars, antiques, books, recorded music, and/or artwork. (Ord. 122-0-09)” Minouchic Boutique intends to operate from 10:00 a.m. to 7:00 p.m. Monday through Saturday and from 11:00 a.m. to 5:00 p.m. on Sundays. The owner estimates 1-3 workers, including the owner, will be at the store during operating hours. Minouchic Boutique will have use of one legal off-street parking spot on the site; however, no parking is required due to the fact that the building already exists and is not being expanded. Had the building resulted from new construction, no parking would be required as the amount of leased retail space falls under 2,000 square feet, the threshold over which a retail establishment must require parking in B Districts. While the amount and flow of customers is unknown, street parking in this area is substantially underutilized and open spaces are typically available. Unrestricted parking is allowed on Asbury north of Emerson. To the west of Asbury, two-hour parking is allowed on the north side of Emerson and unrestricted parking is permitted after 9 a.m . on the south side. The store owner does not anticipate deliveries; however, deliveries can be made via a side entrance off of the driveway. City staff is aware of one neighboring business owner who has concerns about granting the special use. Reasons noted in the Letter of Concern included in the ZBA packet are primarily related to the current property conditions, but the letter does also site concern over allowing a resale establishment use. Staff has discussed current property conditions with the applicant. The Minouchic Boutique owner has agreed to make certain improvements prior to opening, including but not limited to: removing weeds by front door, driveway and garage areas; painting the garage; repainting the awning; adding signage to the awning; consulting a landscape architect to design and install planters by the front door; installing security cameras at interior and exterior locations; and painting the interior. This Resale Establishment use is anticipated to have a positive effect on the property and surrounding neighborhood. The applicant will improve the property conditions and the business will return use to a vacant building. Ordinances Identified for Requested Relief: 6-9-2: B1 Business District 6-9-2-3: SPECIAL USES: The following uses may be allowed in the B1 Business District, subject to the provisions set forth in Section 6-3-5, “Special Uses”, of this title: Resale Establishment (among others listed) 345 of 588 Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Committee members found that the proposed special use will not have a detrimental effect on adjacent properties or the surrounding neighborhood. Recommendation: unanimous approval. Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application – Submitted July 25, 2013 Letter of Interest Plat of Survey – May 30, 2002 Zoning Analysis Standards Form Site Plan Zoning Map of Property Images of Property SPAARC Draft Meeting Minutes – August 7, 2013 Letter of Concern 346 of 588 347 of 588 348 of 588 349 of 588 350 of 588 351 of 588 352 of 588 353 of 588 354 of 588 355 of 588 356 of 588 357 of 588 358 of 588 359 of 588 360 of 588 361 of 588 362 of 588 363 of 588 Image 1 of Property at 1900 Asbury Source: Google Earth 2013 364 of 588 Image 2 of Property at 1900 Asbury Avenue Source: Google Earth 2013 365 of 588 1900 Asbury Avenue DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:1,915 Made with Evanston's GIS Printed: Aug 16, 2013 9:03:44 AM366 of 588 APPROVED SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES August 7, 2013 Members Present: J. Cory, I. Eckersberg, S. Flax, W. Hallen, M. Klotz, J. Murphy, J. Nelson, M. Rons Staff Present: J. E. Hackman, B. Newman Others Present: Ald. D. Holmes Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:43p.m. New Business: 1) 1900 Asbury Avenue Recommendation to ZBA Application for a Special Use Permit for a Resale Establishment in the B1 Zoning District APPLICATION PRESENTED BY: Mary May Toussaint Business Owner GENERAL DISCUSSION: Ms. Toussaint presented information about the proposed restaurant. The following issues were discussed: • Applicant proposes to open a boutique style resale shop with a “little bit of everything,” not too cluttered, a wide range of home goods without heavy furniture • Proposed hours of operation: Mon-Sat, 10-7; Sunday 11-5 • Deliveries through side entrance: has a driveway Ms. Flax moved to recommend approval, seconded by Mr. Murphy. The Committee voted unanimously 8-0 to recommend approval to the ZBA. 2) 2619 Poplar Avenue Recommendation to ZBA Request for zoning relief for a patio in a front yard where patios are only permitted in side and rear yards APPLICATION PRESENTED BY: Robert Milani Landscape Architect GENERAL DISCUSSION: Mr. Milani presented plans for the proposed patio. The following issues were discussed: • Home is a duplex with no back yard, causing hardship of no outdoor space • House is a tall structure with rooftop garden and no place for the children to play • The 12’, rough slate, patio would afford the only opportunity for outdoor space • Front yard is screened adequately from Poplar Street • Table and chairs that are currently there will remain whether or not patio is approved • Mr. Milano presented photos of other patios in front yards in the area SPAARC Meeting Notes – August 7, 2013 Page 1 of 2 367 of 588 • Chair Hallen noted that the Ordinance has to do with the view from the street and this would be screened, suggesting a condition that it remains screened • The Committee discussed the runoff and the grading related to it • Mr. Milano said the owner will do whatever is necessary in order to get the variance Mr. Murphy moved to recommend approval to the ZBA upon the condition that the existing runoff be maintained, seconded by Mr. Cory. The Committee voted unanimously 8-0 to recommend approval to the ZBA Other Business: APPROVAL OF MEETING NOTES FROM JULY 31, 2013. Mr. Cory moved to approve the minutes of the 7/31/13 SPAARC meeting, seconded by Mr. Murphy. The Committee voted unanimously 8-0 to approve the 7/31/13 SPAARC meeting minutes. The meeting adjourned at 2:55 p.m. Respectfully submitted, Bobbie Newman SPAARC Meeting Notes – August 7, 2013 Page 2 of 2 368 of 588 David Roberts AIA 1319-‐1321 Emerson St, Evanston, Illinois, 60201 847.491.6195 City of Evanston Zoning Board of Appeals Ms Klotz Re: 1900 Asbury Ave ZBA case 13ZMJV-‐0071 Dear Ms Klotz and the Zoning Board of Appeals I appreciated receiving the notice regarding this meeting for the proposed special use for 1900 Asbury Ave ZBA case 13ZMJV-‐0071. As it turns out I'll be on vacation next week during the Zoning hearing. Hopefully this letter will express my serious concerns about granting a special use and as that relates to this property. I have owned the property and building at 1319-‐1321 Emerson since February 6, 2004. I have tried within my limits to improve my property and be a responsible neighbor. During this time I have seen the neighborhood become more stable and watched as homes have been purchased and improved. I have also watched as responsible businesses have entered the neighborhood, developed and grown. I was saddened to see my neighboring business and property owner at 1900 Asbury move out and put the building up for sale. I’m hopeful another equally responsible owner, business and good neighbor move in. My concerns are around this Special Use and related issues are summarized below: 1 The general unkept appearance of this property. 2 The ongoing construction work in the proposed renters space apparently without building permits. 3 My concern about allowing a special use for a resale shop 4 Maintaining and Improving the value of the property in our community 5 Fostering a sound and responsible business community. 369 of 588 David Roberts AIA 1319-‐1321 Emerson St, Evanston, Illinois, 60201 847.491.6195 I elaborate on these concerns below: 1 Since this property has been vacated and placed for sale by the owner late last year 2012 it has been unkept on the exterior, especially this summer when weeds and debris have accumulated. This unsightly and unkept appearance is a detriment to the neighborhood and property values. 2 Beginning approximately 3 weeks ago I've frequently seen workers going in and out of the back door of the former barbershop adjacent to the parking place and deteriorated garage. Moving tools and materials in and out are included in these activities. The timing of this activity has been in the evenings and on weekend days. The windows and doors have been covered. There are no building permits displayed, so I assume the construction work is without approval and it would appear trying to be done under the radar. I noted this activity weeks before receiving the ZBA hearing notice and took no action except to note it. 3 Granting special uses I fear can be a slippery slope with no bottom in sight. My fears have increased when I see that the potential recipient of a special use flagrantly remodeling the space apparently without permits and approvals from the City to do so. I seriously wonder about the responsibility of the business owner and how that business will be as a neighbor in our community. 4 As a property owner in Evanston and within several hundred feet of this proposed business I worry about the value of my property and how the neighborhood, business community and other property owners and renters around it affect each other. The business zoning ordinances currently in place provide a complimentary and diverse mix of business types that can and do thrive on along Emerson and offer the immediate and greater Evanston community products and services that are valuable. Breaking the zoning ordinance to allow businesses that do not offer sustainable alternatives and in this particular case don’t represent responsible business ownership is a mistake. 370 of 588 David Roberts AIA 1319-‐1321 Emerson St, Evanston, Illinois, 60201 847.491.6195 5 I have been a small business owner over 30 years and I applaud anyone that has the courage to start a business, because it’s tough and the odds are against succeeding. I do know that the odds for a small business succeeding increase significantly when the business and owner behave responsibly and are willing to work with the community. Sincerely David Roberts AIA Property owner 1319-‐1321 Emerson St Evanston, Illinois, 60201 847.491.6195 847.417.0084 mobile 371 of 588 372 of 588 For City Council meeting of September 9, 2013 Item P2 Ordinance 99-O-13 Application for Major Zoning Relief to Establish Open Parking in the Street Side Yard at 1202 Sherman Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director, Community Development Department Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Subject: Ordinance 99-O-13 Granting Major Zoning Relief to Establish Open Parking in the Street Side Yard at 1202 Sherman Avenue Date: August 27, 2013 Recommended Action City staff recommends denial of the requested zoning relief to allow one open parking space in the street side yard with a 3’ street side yard setback where 15’ is required for parking. The Zoning Board of Appeals found this as well in its findings for a negative recommendation of the requested zoning relief due to the proximity of the parking space to the neighboring fence, the nearby intersections of Sherman Avenue and Crain Street, and the lack of a unique hardship that is particular to this property. Summary This property is located on the northwest corner of Sherman Avenue and Crain Street. The property features a single family residence on a substandard lot with no on-site parking. Currently, the majority of the rear yard, which is legally nonconforming in size, is utilized by a deck. The applicant requests to remove a portion of the deck and establish a curb cut, driveway, and parking space off of Crain Street. Much of the parking space would be located in the street side yard and would protrude further into the street side yard than the home currently does (at 6.6’). The Zoning Ordinance prohibits parking in the street side yard and requires a minimum street side yard setback for all structures and parking of 15’. The applicant requests to establish one open parking space within the street side yard, with a setback of 3’. In order to fit a compliant 18’ x 8.5’ parking space, a significant portion of the rear deck will be removed and the deck stairs will be relocated. The required rear yard setback for parking is compliant at 3’. Memorandum 373 of 588 The applicant feels that street parking is extremely difficult around his home because of the nearby Dempster Street CTA station. The applicant plans to remove one 6’ x 6’ panel of fencing and some dense landscaping that is near the proposed driveway to increase safety and visibility for pedestrian traffic. There is one other curb cut on Crain Street within the applicant’s block. The City’s Public Works Department has reviewed the proposal and does not foresee any issues approving the curb cut. City staff is not aware of any objections. The Zoning Board of Appeals voiced concerns about the heavy traffic along Sherman Avenue and the close proximity of the Sherman Avenue and Crain Street intersections that are within approximately 75’ of the proposed curb cut. The Zoning Board also felt that since the property owner was aware of the lack of on-site parking when purchasing the property, this property, as well as other properties within the city, does not feature a substantial hardship that is unique to the property that qualifies for variance approval. The Zoning Board voted to recommend denial of the requested variances by a motion to approve that failed 2-4. Neighborhood Benefit The proposed curb cut, driveway, and parking pad will diminish the openness and green space of the already small rear yard at 1202 Sherman Avenue. The existing deck that is located in the rear yard would be made substantially smaller to accommodate the proposed parking space, which would then reduce the usable rear yard and lessen the eyes on the street effect the deck has created. Comprehensive Plan Some objectives and policies/actions of the Evanston Comprehensive Plan that apply to the proposal include: • Encourage the preservation and creation of neighborhood open and green space. • Green space in neighborhoods should be preserved as much as possible…because it helps to soften the feel of the urban environment. To safely achieve the proposed curb cut, driveway, and open parking space, a portion of landscaping must be removed and green space must be turned into concrete. Given the small amount of green space in the rear yard at 1202 Sherman Avenue, the removal of even a small amount of landscaping and grass is not concurrent with the policies and actions of the Comprehensive Plan. Legislative History March 19, 2013: The applicant requested the case be continued without discussion to a new meeting date of April 2, 2013. The case was continued. April 2, 2013: The ZBA recommended the City Council deny the parking variance by a motion to approve that failed 2-4. 374 of 588 Attachments Proposed Ordinance 99-O-13 April 2, 2013 ZBA Meeting Minutes March 19, 2013 ZBA Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet 375 of 588 8/27/2013 99-O-13 AN ORDINANCE Granting Major Variations Related to Parking at 1202 Sherman Avenue in the R3 Residential Zoning District WHEREAS, Senthil Rajarathinam (the “Applicant”), owner of the property commonly known as 1202 Sherman Avenue (the “Subject Property”), located within the R3 Residential zoning district and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to parking requirements imposed by Subsections 6-8-4-7 and 6-16-2 of Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS, the Applicant requests Major Variations to place one (1) open, off-street parking space in the street-side yard on the Subject Property; and WHEREAS, on March 19 and April 2, 2013, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 13ZMJV-0007 to consider the application, received testimony, and made written records and findings that the application did not meet the standards for Major Variations set forth in Subsection 6- 3-8-12-(E) of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meeting of September 9, 2013, the Planning and Development (“P&D”) Committee of the City Council considered and rejected the ZBA’s recommendation, and recommended City Council approve the Major Variations, as requested; and WHEREAS, at its meetings of September 9 and September 23, 2013, the City Council considered and adopted the recommendation of the P&D Committee, 376 of 588 99-O-13 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 13ZMJV-0007 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) To permit open, off-street parking in the street-side yard of the Subject Property. Subsections 6-8-4-7-(A)-2 and 6-16-2-1-(C)-1 of the Zoning Ordinance prohibit such parking. (B) To permit a side-yard setback of three feet (3’). Subsection 6-8-4-7-(A)-2 of the Zoning Ordinance requires a side-yard setback of fifteen feet (15’). SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Major Variation authorized hereby. 377 of 588 99-O-13 ~3~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 378 of 588 99-O-13 ~4~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 379 of 588 99-O-13 ~5~ EXHIBIT A Legal Description LOT 5 (EXCEPT THE W EST 42 FEET) IN THE RE-SUBDIVISION OF LOTS 9 TO 12 IN BLOCK 1 IN O. HUSE’S ADDITION TO EVANSTON, IN THE NORTHWEST ¼ OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-19-104-029-0000 Com monly Known As: 1202 Sherman Avenue, Evanston, Illinois. 380 of 588 APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 2, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Matt Rodgers, Lori Summers, Beth McLennan, Mary Beth Berns, Scott Gingold Members Absent: Clara Wineberg Staff Present: Melissa Klotz, Susan Guderley, Dennis Marino Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:40pm. Unfinished Business 1826 Lyons Street ZBA 13ZMJV-0005 Ricardo Soto, property owner, applies for major zoning relief to retain 3 dwelling units on one property. The applicant requests to retain 3 dwelling units on a lot with a total size of 3,823.3 square feet where 2,500 square feet per dwelling unit is required for a total required lot size of 7,500 square feet (Zoning Code Section 6-8-5-4-C). The Zoning Board of Appeals is the determining body for this case. The applicant’s representative, Liz Soto, explained that her family purchased the property as a 3 unit home 10 years ago. The applicant’s father lives in the basement unit, the applicant’s family lives on the first floor, and Ms. Soto’s family lives on the second floor. Ms. Klotz explained that each floor is considered a separate dwelling unit because there is a full kitchen on each floor. Ms. Soto noted that each unit has its own gas and water meter as well. Chairman Summers noted the old MLS listing included as a ZBA packet supplement lists the property as a 2 unit with an in-law unit that generates rental income in the basement. Chairman Summers noted that the representation of the property in the MLS listing could be a hardship. Ms. Berns felt an incorrect MLS listing should not constitute a hardship. Mr. Gingold asked staff to explain the recommended condition of how the basement unit could be removed when the Soto’s leave the property, and how a covenant to do so would work. Ms. Klotz explained that when the property is no longer utilized by the Soto’s, a covenant recorded with Cook County could require that the kitchen in the basement unit be removed so that the property would qualify as 2-units instead of 3, and the basement could not be rented out by future owners. A nearby resident of the Soto’s noted that the basement was used as its own unit prior to the Soto’s purchase of the property. Carlos Sutton, President of the Block Club Community Alliance, noted that the property has been 3 units since at least the 1960s. The Zoning Board then entered into Deliberation: • Mr. Gallimore noted that the property is listed as 3 units on the City’s “About My Place” website. 381 of 588 APPROVED Page 2 of 4 Zoning Board of Appeals • Ms. McLennan noted the homeowners may face a financial hardship if the covenant is implemented when the Sotos sell the property. The Zoning Board re-opened the record: Mr. Gingold asked Ms. Soto is she was aware of the building code issues that would have to be resolved, such as the need for an egress window in the basement, and she replied yes, they are willing to address the code issues. Mr. Gingold then asked if the variance affects the parking requirement, and Ms. Klotz explained that it does not because the square footage of the livable space on the lot is not changing. The 3 spaces on the lot are currently not accessible because a portion of the driveway that leads to them was removed at some point, so the ZBA could require that portion of the driveway to be reinstated so that the 3 existing parking spaces could be accessed. The Zoning Board then returned to Deliberation: • Ms. Berns asked what constitutes the removal of a kitchen, and Ms. Klotz explained the stove hookups must be capped off in the wall and the sink must be removed. • Ms. Summers asked the ZBA members if this situation warranted granting the variance for the current property owner but not allowing the variance to transfer when new owners take over the property. Members felt the approval should continue if ownership is transferred to other family members, but not continue if the property is sold. The Standards were then discussed: 1) yes 2) yes 3) yes No – Ms. Berns and Mr. Rodgers felt the hardship was specific to the family, not the property. Professionals who were involved during the purchase did not do their due diligence. 4) yes 5) yes 6) yes 7) yes Mr. Gingold motioned for approval of the variance with conditions, and Ms. McLennan seconded the motion: 1) All life safety issues must be addressed including a proper egress window in the basement unit. 2) All units must be occupied by the Soto families or else the basement unit must be removed. 3) The basement unit shall have a covenant recorded with Cook County that states the property shall only be sold as a 2-unit, and the basement unit, 3rd gas and water meters must be removed prior to the sale or as a condition of the sale. 4) City staff will work with the applicant to make the aforementioned covenant. The motion was approved 4-2, with Ms. Berns and Mr. Rodgers voting to deny. 1202 Sherman Avenue ZBA 13ZMJV-0007 Senthil Rajarathinam, property owner, applies for major zoning relief to add one open parking space in the street side yard. The applicant requests open parking in the street side yard where parking is prohibited (Zoning Code Section 6-16-2-1-C-1), a 0’ street side yard setback where 15’ is required (Zoning Code Section 6-8-4-7-A-2), a 1.5’ rear yard setback where 3’ is required (Zoning Code Section 6-8-4-7-C-4), and a parking stall length of 13.5’ where 18’ is required (Zoning Code Section 6-16-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 382 of 588 APPROVED Page 3 of 4 Zoning Board of Appeals Ms. Berns noted that she owns property within 500’ of the site in question, but that will not affect her deliberation. Ms. Klotz explained that the original site plan was revised at the recommendation of SPAARC, so only variances for the street side yard parking, and street side yard parking setback are now requested. Emily Ellis, property owner, explained why the variances are necessary: • On-street parking is difficult in the area, especially with small children in tow and the nearby CTA station that adds many parked cars to the area. • Previously the family did not have a car, so this is a new hardship. • The adjacent neighbor approves of the plan. • She finds all Standards to be met. The Zoning Board then entered into Deliberation: • Ms. Berns noted parking in the area is not difficult except on street sweeping days. She also noted other nearby properties have been granted relief for parking. • Chairman Summers noted corner lots have that problem a lot, and felt this property’s situation was not unique. • Ms. McLennan explained that corner lots have this problem, and this particular property has an even worse problem because Sherman is so busy. • Chairman Summers felt the extensive traffic on Sherman Avenue brings up a concern for backing out of the proposed driveway with the intersection so near. • Ms. Berns felt the best solution would be to make that neighborhood permit parking only on the street, and Ms. McLennan noted that the commuters that park there now would have nowhere else to park. • Mr. Gingold felt the hardship was unique, but the family bought the property knowing there was no parking. The Standards were then discussed: 1) No Yes – Ms. McLennan, Mr. Gallimore, Mr. Gingold 2) No 3) No Yes - Ms. McLennan, Mr. Gallimore, Mr. Gingold 4) Yes No – Mr. Gingold, Mr. Rodgers, Ms. Berns – its an inconvenience 5) Yes 6) Yes 7) Yes Ms. McLennan motioned to recommend approval of the variance, and Mr. Gallimore seconded the motion. The motion was denied 2-4, with Mr. Gingold, Mr. Rodgers, Ms. Berns, and Chairman Summers voting to deny the motion. New Business 1622 Forest Place ZBA 13ZMJV-0017 Patriot Park LLC, property owner, applies for a special use for a bed and breakfast establishment at 1622 Forest Place. 1622 Forest Place is located in the R1 Single Family Residential District, which requires a special use permit for a bed and breakfast establishment to operate (Zoning Code Section 6-8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. 383 of 588 APPROVED Page 4 of 4 Zoning Board of Appeals Andrew Scott, attorney for Patriot Park LLC, explained the proposal and submitted 3 exhibits: • Significant restoration of the property will occur at a cost of 3-6 million dollars. Dawn Overand, who is one of the property owners and will manage the bed and breakfast, explained: • Ms. Overand holds a 4.9% ownership of the property and lived behind the property 4 years ago. She will live at the property to operate the bed and breakfast. • When the property was purchased, it was discussed as an option that the property may be utilized as a bed and breakfast establishment. • Ms. Overand is a 1% owner of the 300 Church Street B&B, but is not the operator. • The B&B will not operate as an investment return, but as a land-banking investment for a sale some time in the future, possibly as a single family home. The B&B profits would offset the cost of maintenance and taxes on the property. • The current tenant will remain in the coach house after the coach house is rebuilt. Mary Lindberger explained her research findings on the impact the B&B would have on the immediate area: • B&Bs have no negative impact on the neighborhood and they do not negatively impact the sale of surrounding single family residences. Mr. Gingold asked if research was done at existing locations where 2 B&Bs were in such close proximity, and Ms. Berns asked what the impact would be on the home that is situated in between the proposed B&B and the 300 Church Street B&B. Ms. Lindberger replied that zero impact times 2 equals zero impact. Ms. Berns asked how the sales of other homes within that neighborhood were affected after the 300 Church Street B&B opened, and Ms. Lindberger responded that was not researched. David Reynolds, nearby property owner, felt the Standards for such use are not met, and submitted 2 letters from nearby property owners. Oliver Gould felt the proposal would have a negative impact on the neighborhood. Alice Whitley stated she bought into an R1 neighborhood and there should not be 2 non-single family homes within the neighborhood because there is too much of a negative impact. Kathryn Stokel agreed with the previous comments. ZBA members requested staff forward the transcripts/recordings from the 300 Church Street ZBA case and a map with addresses of surrounding properties for the next hearing. Mr. Rodgers motioned to continue the case to the April 23, 2013 ZBA hearing, and Ms. Berns seconded the motion. The motion was approved 6-0. The meeting adjourned at 10:55pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 384 of 588 APPROVED Page 1 of 4 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, March 19, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Andrew Gallimore, Mary Beth Berns, Lori Summers, Beth McLennan Members Absent: Clara Wineberg, Scott Gingold, Matt Rodgers Staff Present: Melissa Klotz, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:40pm. Approval of Minutes The minutes from the February 19, 2013 Zoning Board of Appeals meeting were motioned for approval by Ms. McLennan and seconded by Mr. Gallimore. The motion was approved 3-0 with 1 abstention. Old Business 3201 Hartzell Street Note: Mr. Gallimore was not present at the original hearing on February 5, 2013, but has since watched the video. David Allocco, property owner of 3201 Hartzell Street, stated that he understood the previous concerns of the Zoning Board of Appeals including the bulk of the project and the number of variances. Previous concerns of the appellant were also noted including building lot coverage and sunlight. Mr. Allocco submitted a packet of supplemental information to the Zoning Board of Appeals. Mr. Allocco now asks for two variances total for the street side yard and the building lot coverage. The project is substantially reduced. • Made mudroom smaller and single story • Reduced ridge height and eave • Need a second bath upstairs for a family of 5 • The packet submitted by the Alloccos compares other cases with similarities. • The new proposal is extremely similar to 9 of the cases presented in the packet. • Letters of support of this project have been received; 3 neighbors directly adjacent from the site support the project. Chairman Summers asked Mr. Weber to explain the building lot coverage numbers. • Building lot coverage is now 1850 sq. ft. ~2% less than the original 1945 sq. ft. • Mr. Weber concurs that the numbers do not add up from the old plan to the new plan. • Chairman Summers feels that Mr. Weber’s 1850 square feet is probably more accurate, which is more like 37% instead of 36%. 385 of 588 APPROVED Page 2 of 4 Zoning Board of Appeals • Impervious surfaces are reduced to make an additional variance unnecessary with the reduction in size of the porch and walk. David Allocco stated that whether the building lot coverage is between 36-37.4%, it is still within 1 standard deviation of the mean percentage that was approved in the 9 other cases. As for the impervious surface coverage, he will adjust the project to make sure it stays under 45%, so that a variance is not necessary. Jeff Smith, attorney representing Michael Gentile, appellant, stated that his math comes out to roughly 1,850 square feet of building lot coverage as well, but, his numbers may be closer to 1,900 square feet. Jeff Smith asked Mr. Allocco if he had only looked for approved variance cases. Mr. Allocco answered yes. Mr. Smith also asked if any of the cases included in the supplemental packet had a building lot coverage exceeding 37.2%. Mr. Allocco responded that only one case had been approved. Jeff Smith asked Mr. Gentile if the new plan had significant change to affect his stance on the project. Mr. Gentile responded that the changes were minor and did not affect his stance. Jeff Smith submitted Applicant’s A & B Exhibit which showed a photo-shopped rear eave to represent the addition. Mr. Gentile stated drainage is another primary concern because the runoff would slope toward his property. Jeff Smith submitted Applicant Exhibit C which showed a current view that will become a brick wall. Jeff Smith addressed Bonnie Wilson, real estate agent, who sold the house to Mr. Gentile. • Mr. Gentile wanted this house because it was bright and sunny. • Given a choice between a bright and sunny house vs. a dark house, people are more likely to pick the bright one based on Mr. Smith’s experience. • “Bright and sunny” descriptions in housing listings sell quicker • This project would negatively impact the sale of Mr. Gentile’s house. Mr. Smith added: • They can build up instead of out and they can eliminate the garage to lower the building lot coverage. • All of the neighbors who support this proposal do not live directly next door with a shared property line and will not have the window view that Mr. Gentile will have. • Hardship has been self-created by Mr. Allocco, since he knowingly purchased a smaller lot. • Not minimum change necessary-other building options Ms. Berns noted possible changes that could reduce building lot coverage. • Closet size is 7.5’ • Kitchen went from 14’ to 18’ • If you can minimize those spaces (Minimum Change Necessary), it would help reduce the building lot coverage. Mr. Allocco responded that it is not the minimum change and that these spaces could be smaller, but they would lose functionality. 386 of 588 APPROVED Page 3 of 4 Zoning Board of Appeals Ms. McLennan stated that the Zoning Board of Appeals is discussing having Mr. Allocco revise his plans again, however, a new plan will not appease Mr. Gentile’s concerns. Ms. McLennan asked if financing is still an issue if the addition must be made smaller. Mr. Allocco responded that he had reworked the financing so that it is not dependent upon square footage. Robert Broom stated the Alloccos are an anchor to the community and that in turn helps to sell houses. Mr. Tendam stated the Alloccos have a vested interest in their neighborhood and in their community. Mr. Gentile stated open spaces tend to command a higher value. Even with building lot coverage of 35 %, he believes that his property value will suffer. The Zoning Board of Appeals then entered into deliberations. Chairmen Summers called for a 5 minute break for staff to confer with legal. The Standards were then discussed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. No (with the current proposal) 7. No (with the current proposal) Ms. Berns motioned to: • deny the interior side yard setback • deny impervious surface coverage • approve street side yard setback • approve building lot coverage at 35% (smaller than current proposal) Mr. Gallimore seconded the motion. The motion was approved 4-0 with the following conditions: 1. Project must be within substantial compliance of the documents and the testimony on file. 2. Maximum building lot coverage of 35% 1202 Sherman Avenue ZBA 13ZMJV-0007 Senthil Rajarathinam, property owner, applies for major zoning relief to add one open parking space in the street side yard. The applicant requests open parking in the street side yard where parking is prohibited ( Zoning Code Section 6-16-2-1-C-1), a 0’ street side yard setback where 15’ is required (Zoning Code Section 6-8-4-7-A-2), a 1.5’ rear yard setback where 3’ is required (Zoning Code Section 6-8-4-7-C-4), and a parking stall length of 13.5’ where 18’ is required (Zoning Code Section 6-16-2-4). The Zoning Board of Appeals makes a recommendation to the City Council , the determining body for this case. Ms. McLennan motioned to continue this case to the April 2, 2013 meeting as requested by the applicant. Ms. Berns seconded that motion. The motion was approved 4-0. 1826 Lyons Street ZBA 13ZMJV-0008 387 of 588 APPROVED Page 4 of 4 Zoning Board of Appeals Ricardo Soto, property owner, applies for major zoning relief to retain three dwelling units on one property. The applicant requests to retain 3 dwelling units on a lot with a total size of 3,823. 3 square feet where 2,500 square feet per dwelling units is required for a total lot size of 7,500 square feet (Zoning Code Section 6-8-5-4-C). The Zoning Board of Appeals is the determining body for this case. Ms. McLennan motioned to continue this case to the April 2, 2013 meeting due to time restraints. Ms. Berns seconded that motion. The motion was approved 4-0. 1629 Orrington Avenue ZBA 13ZMJV-0012 David Sloan, managing member, applies for a special use for a Type 2 Restaurant at 1629 Orrington Avenue. 1629 Orrington Avenue is located in the D3 Downtown Core Development District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Justin Halbany explained the proposed business: • Quick serve style similar to Chipotle • 8-12 employees at a time, and will try to hire local • Parking: will need 5-8 spaces total. 4 spaces are available on-site, and the applicant plans to supplement with 4-8 leased parking spaces in a City parking garage • Garbage pickup takes place by the loading bay in the alley • Deliveries to the restaurant will occur every 2-3 days, in the alley, timed separately from the busy drop-off/pick-up schedule of Bright Horizons • Will adhere to the Litter Collection Plan • No exterior building modifications are planned other than signage • Plan to open in August as the 8th Naf Naf Grill in the Chicagoland area The Zoning Board members discussed typical hours of operation for Type 2 Restaurants in the downtown area, and determined 6am – midnight Sunday through Thursday, and 6am – 1am Friday and Saturday would be appropriate for this use at the proposed location. The Zoning Board of Appeals then entered into deliberations: The Zoning Board members found all of the Standards for the special use to be met. Ms. McLennan motioned that the Zoning Board recommend approval of the special use with the following conditions: 1) Hours of operation from 6am – midnight Sunday through Thursday, and 6am – 1am Friday and Saturday. 2) Litter Collection and Garbage Pick-Up Plan 3) The proposal must be within substantial compliance with the documents and testimony on record. Mr. Gallimore seconded the motion, which was approved 4-0. The meeting adjourned at 10:30pm. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 388 of 588 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of after conducting public hearings on March 19, 2013 and April 2, 2013, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ______Met _____Not Met 3-3 (B) The requested variation is in keeping with the intent of the zoning ordinance; ______Met __X__Not Met 0-6 (C) The alleged hardship or practical difficulty is peculiar to the property; ______Met _____Not Met 3-3 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ______Met _____Not Met 3-3 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; __X___Met _____Not Met 6-0 Case Number: 13ZMJV-0007 Address or Location: 1202 Sherman Avenue Applicant: Senthil Rajarathinam Proposed Zoning Relief: Establish one open parking space in the street side yard with a 3’ street side yard setback where 15’ is required. 389 of 588 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __2__ in favor & __4__ against recommends to the City Council _____ approval __X__ denial __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chairman Attending: Vote: Aye No __X__ Lori Summers ____ _X__ __X__ Mary Beth Berns ____ _X__ __X__ Beth McLennan _X__ ____ __X__ Matt Rodgers ____ _X__ __X__ Andrew Gallimore _X__ ____ __X__ Scott Gingold ____ _X__ _____ Clara Wineberg ____ ____ 390 of 588 391 of 588 392 of 588 393 of 588 394 of 588 395 of 588 396 of 588 397 of 588 398 of 588 399 of 588 400 of 588 401 of 588 402 of 588 403 of 588 404 of 588 405 of 588 406 of 588 407 of 588 408 of 588 409 of 588 410 of 588 411 of 588 412 of 588 413 of 588 414 of 588 415 of 588 416 of 588 417 of 588 418 of 588 419 of 588 420 of 588 421 of 588 422 of 588 423 of 588 424 of 588 425 of 588 For City Council meeting of September 9, 2013 Item P3 Business of the City by Motion - Vacation Rental License 2353 Ridge Ave For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Ellyn Golden, Environmental Health Licensing Coordinator Melissa Klotz, Interim Zoning Administrator Subject: Vacation Rental License for 2353 Ridge Ave. Date: September 3, 2013 Recommended Action: City staff recommends approval of a Vacation Rental License for the property located at 2353 Ridge Avenue. The property is a single family residence owned and operated by Stephan and Margaret Romm. The vacation rental meets all of the Standards and Procedures for license approval. Summary: The property at 2353 Ridge Avenue is located on the east side of Ridge Avenue, between Colfax Street and Lincoln Street in the R1 Single Family Residential District. The applicants propose to operate a Vacation Rental, which will meet the following Standards and Procedures as required by Ordinance 50-O-13: Standard 1.The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Currently there are no other licensed Vacation Rentals within the city, there is no negative cumulative effect. Standard 2.The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property at 2353 Ridge Avenue is adjacent to one other residence; therefore there are few neighbors that could be affected. All property owners within 250’ of the subject property have been notified of the proposed Vacation Rental by the applicant. Staff is not aware of objections from any neighboring property owners. Memorandum 426 of 588 Standard 3.The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied thus far with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. Standard 4.The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. According to police records the property is not considered a nuisance premise. City staff is not aware of any issues specific to the site that could become concerns if the property operates as a Vacation Rental. Attachments: Vacation Rental License Application Public Notice Aerial View of Property Copy of Vacation Rental Ordinance 50-O-13 Page 2 of 2 427 of 588 428 of 588 429 of 588 430 of 588 431 of 588 432 of 588 433 of 588 434 of 588 435 of 588 436 of 588 437 of 588 438 of 588 439 of 588 For City Council meeting of September 9, 2013 Item P4 Ordinance 93-O-13 Application for a Special Use for a Type 2 Restaurant at 1622 Sherman Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Sarah Flax, Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Jennifer Hackman, Interim Economic Development Specialist, City Manager’s Office Subject: Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant Date: August 7, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O- 13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a special use for the D3 District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. This ordinance was introduced at the August 12, 2013 City Council meeting. Summary The Protein Bar has eight locations in Chicago and Oakbrook and wishes to expand to 1622 Sherman Avenue, in the space currently occupied by Lululemon Athletica. This space is located midblock between Davis and Church Streets. Barnes & Noble occupies the adjacent space to the north and a walkway and entrance to the Sherman Plaza parking garage follows along the south side of the space. Lululemon Athletica is vacating the space and relocating to Old Orchard Mall in August. Protein Bar proposes to open 1622 Sherman as its North Shore flagship location. The company plans to spend $700,000, mostly in construction and build out, to convert the space from retail to a Type 2 Restaurant use and to meet other aspects of its distinct look and feel. 1622 Sherman Avenue is zoned D3 Downtown Core Development District, and is adjacent to other downtown zoning districts. The RP Research Park district is one block to the west. Similar commercial uses exist in the immediate area, including Pret a Manger, Edzo’s, Soulwich Asian Sandwiches, Red Mango, and Coldstone Creamery. Protein Bar intends to operate from 7:00 a.m. to 9:00 p.m. Monday through Friday and from 10:00 a.m. to 8:00 p.m. on Saturday and 10:00 a.m. to 6:00 p.m. on Sunday. An estimated twelve employees will work at one time, and Protein Bar expects that almost all Memorandum 440 of 588 employees will take public transportation, walk, or bike to work. The applicant intends to pay for one parking space in the Sherman Plaza parking garage for the General Manager. Protein Bar anticipates between 400-800 customers per day, with roughly 50% of the business occurring during the lunch hour, 15% during morning hours and 35% during the remainder of the day. The majority of this business is projected to be carry-out, although the restaurant will include seating for up to 24 patrons at one time. For patrons that do eat at the restaurant, the majority are expected to stay 20-25 minutes at a time. Wireless internet service will be offered at the site. There is no on-site parking specific to this use; however, the Sherman Plaza parking garage is located on the same block. Metered spaces are available on the street for customer use in addition to the garage. Store deliveries will be made three times per week between 5:00 a.m. and 6:30 a.m. by Gordon Food Service. Deliveries will be made via the loading dock that is accessible through the back of the restaurant and out to Benson Avenue. Garbage pickup will also take place via that dock. The applicant has no objection to the City’s Litter Collection and Litter Pickup Plan that is typically required of Type 2 Restaurants. Neighborhood Benefit This use should not cause a negative cumulative effect on the surrounding neighborhood. This restaurant has done extremely well at its eight other locations and wants to expand to Evanston in part due to a multitude of requests from Evanston patrons. The neighborhood should benefit from allowing an established regional business to expand and provide desired services to its neighborhood patrons, and continue to bring foot and vehicular traffic that can then utilize other businesses in the area. The restaurant is part of the Healthcare and Wellness industry cluster, one of the five targeted industry clusters in the City of Evanston’s 2012-2014 Economic Development Plan. For future consideration, an over-concentration of Type 2 Restaurants in close proximity to each other may reduce street vitality during the evening hours and expound a negative cumulative effect on the area. Comprehensive Plan The Evanston Comprehensive General Plan encourages new development along existing commercial corridors that can add to the property tax base, sales tax revenue, and convenience for neighborhoods. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Recognize and support the strong role neighborhood business districts play in Evanston’s economy and its identity. A special use for the proposed Protein Bar restaurant will promote the existing commercial area and benefit the nearby residential area and community as a whole. City staff is not aware of any objections from neighboring property owners. 441 of 588 Legislative History August 6, 2013: The ZBA heard the case for the proposed Protein Bar Type 2 Restaurant. The ZBA found the proposed Protein Bar to be an asset for the neighborhood and saw no potential negative cumulative impact. The ZBA unanimously recommended the City Council approve the application for a special use permit with the following conditions: 1) All employees must park off-street. 2) Hours of operation are limited to 6am-10pm 7 days a week 3) Adhere to Litter Collection & Garbage Pickup Plans 4) The project must be within substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 93-O-13 August 6, 2013 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet – August 6, 2013 442 of 588 ¯ ¯ 8/7/2013¯ ¯ 93-O-13 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1622 Sherman Avenue in the D3 Downtown Core Development Zoning District (“Protein Bar”) WHEREAS,¯the¯Zoning¯Board¯of¯Appeals¯(“ZBA”)¯met¯on¯August¯6,¯2013,¯ pursuant¯to¯proper¯notice,¯to¯consider¯case¯no.¯13ZMJV'0066,¯an¯application¯filed¯by¯PB¯ Restaurants,¯LLC,¯lessee¯of¯the¯property¯legally¯described¯in¯Exhibit¯A,¯attached¯hereto¯ and¯incorporated¯herein¯by¯reference,¯commonly¯known¯as¯1622¯Sherman¯Avenue¯(the¯ “Subject¯Property”)¯and¯located¯in¯the¯D3¯Downtown¯Core¯Development¯¯Zoning¯District,¯ for¯a¯Special¯Use¯Permit¯to¯establish,¯pursuant¯to¯Subsection¯6'11'4'3¯of¯Title¯6¯of¯the¯ Evanston¯City¯Code,¯2012,¯as¯amended¯(“the¯Zoning¯Ordinance”),¯a¯Type¯2¯Restaurant,¯ “Protein¯Bar,”¯on¯the¯Subject¯Property;¯and¯ WHEREAS,¯the¯ZBA,¯after¯hearing¯testimony¯and¯receiving¯other¯evidence,¯ made¯a¯written¯record¯and¯written¯findings¯that¯the¯application¯for¯a¯Special¯Use¯Permit¯for¯ a¯Type¯2¯Restaurant¯met¯the¯standards¯for¯Special¯Uses¯in¯Section¯6'3'5¯of¯the¯Zoning¯ Ordinance¯and¯recommended¯City¯Council¯approval¯thereof;¯and¯ WHEREAS,¯at¯its¯meeting¯of¯August¯12,¯2013,¯the¯Planning¯and¯ Development¯Committee¯of¯the¯City¯Council¯(“P&D¯Committee”)¯considered¯the¯ZBA’s¯ record¯ and¯ findings¯ and¯ recommended¯ the¯ City¯ Council¯ accept¯ the¯ ZBA’s¯ recommendation¯and¯approve¯the¯application¯in¯case¯no.¯13ZMJV'0066;¯and¯ 443 of 588 93'O'13¯ ¯~2~ WHEREAS,¯at¯its¯meetings¯of¯August¯12¯and¯September¯9,¯2013,¯the¯City¯ Council¯considered¯and¯adopted¯the¯respective¯records,¯findings,¯and¯recommendations¯ of¯the¯ZBA¯and¯P&D¯Committee,¯ NOW, THEREFORE, BE IT ORDAINED BY THE City COUNCIL OF THE City OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1:¯¯The¯foregoing¯recitals¯are¯found¯as¯fact¯and¯incorporated¯ herein¯by¯reference.¯ SECTION 2:¯¯The¯City¯Council¯hereby¯approves¯the¯Special¯Use¯Permit¯ for¯a¯Type¯2¯Restaurant¯on¯the¯Subject¯Property¯as¯applied¯for¯in¯case¯no.¯13ZMJV' 0066.¯ SECTION 3:¯¯Pursuant¯to¯Subsection¯6'3'5'12¯of¯the¯Zoning¯Ordinance,¯ the¯City¯Council¯hereby¯imposes¯the¯following¯conditions¯on¯the¯Applicant’s¯Special¯Use¯ Permit,¯violation¯of¯any¯of¯which¯shall¯constitute¯grounds¯for¯penalties¯or¯revocation¯of¯ said¯Permit¯pursuant¯to¯Subsections¯6'3'10'5¯and¯6-3'10'6¯of¯the¯Zoning¯Ordinance:¯ A. Compliance with Applicable Requirements:¯¯The¯Applicant¯shall¯develop¯and¯ use¯the¯Subject¯Property¯in¯substantial¯compliance¯with:¯all¯applicable¯legislation;¯ the¯Applicant’s¯testimony¯and¯representations¯to¯the¯ZBA,¯the¯P&D¯Committee,¯ and¯the¯City¯Council;¯and¯the¯approved¯plans¯and¯documents¯on¯file¯in¯this¯case.¯ ¯ B. Litter Collection Plan: The¯Applicant¯shall¯implement¯and¯adhere¯to¯a¯Litter¯ Collection¯Plan¯that¯requires¯the¯policing¯of¯an¯area¯located¯within¯a¯radius¯of¯two¯ hundred¯fifty¯feet¯(250’)¯of¯the¯Subject¯Property.¯The¯Applicant¯shall¯police¯this¯ area¯at¯least¯once¯every¯three¯(3)¯hours¯during¯the¯hours¯the¯Special¯Use¯is¯in¯ operation¯and¯shall¯keep¯it¯free¯of¯all¯litter,¯from¯any¯source.¯¯For¯the¯purpose¯of¯ this¯ordinance,¯“litter”¯shall¯include,¯but¯is¯not¯limited¯to:¯food,¯food¯waste,¯and¯ beverages;¯solid¯waste,¯including¯paper,¯wrappings,¯containers,¯cardboard,¯ napkins,¯straws,¯utensils,¯plates,¯cans,¯glass,¯crockery,¯cigarette¯butts,¯ashes¯and¯ similar¯materials;¯animal¯waste¯and¯dead¯animals;¯yard¯clippings¯and¯leaves;¯and¯ all¯other¯waste¯materials¯which,¯if¯thrown¯or¯deposited¯as¯herein¯prohibited,¯may¯ create¯a¯danger¯to¯public¯health,¯safety,¯or¯welfare.¯ 444 of 588 93'O'13¯ ¯~3~ C. Litter Pick-Up Plan: The¯Applicant¯and/or¯the¯owner¯of¯the¯Subject¯Property¯ shall¯provide¯and¯maintain,¯on¯the¯Subject¯Property,¯exterior¯litter¯receptacles,¯in¯ sufficient¯number¯and¯type,¯and¯with¯collections¯therefrom¯of¯sufficient¯number¯ and¯frequency,¯in¯the¯City’s¯judgment,¯to¯contain,¯with¯lids¯tightly¯shut,¯all¯litter¯ emanating¯from¯operation¯of¯the¯Special¯Use¯authorized¯hereby.¯¯Litter¯shall¯be¯ collected¯no¯less¯than¯three¯(3)¯times¯per¯week,¯including¯collections¯on¯Sundays¯ as¯necessary,¯in¯the¯City’s¯judgment,¯to¯comply¯with¯this¯condition.¯¯All¯litter¯ receptacles¯shall¯be¯maintained¯in¯a¯clean¯condition¯with¯tight'fitting¯lids,¯and¯ shall¯be¯placed¯on¯Code'compliant¯surfaces.¯¯The¯owner¯of¯the¯Subject¯Property¯ shall¯provide¯adequate¯space¯at¯the¯rear¯of¯and¯on¯the¯Subject¯Property¯to¯ accommodate¯the¯litter¯receptacles¯and¯collections¯required.¯¯Within¯seven¯(7)¯ days¯of¯written¯notice¯from¯the¯City¯to¯do¯so,¯the¯Applicant¯and/or¯the¯owner¯of¯ the¯Subject¯Property¯shall¯modify¯the¯number¯of¯litter¯receptacles¯and/or¯the¯ number¯of¯collections¯therefrom,¯as¯directed¯by¯the¯City.¯ ¯ D. Hours of Operation: The¯Applicant¯shall¯not¯operate¯the¯Type¯2¯Restaurant¯ authorized¯by¯this¯ordinance¯before¯6:00¯a.m.¯or¯after¯10:00¯p.m.¯on¯any¯day.¯ ¯ E. Employee Parking:¯¯When¯driving¯to¯work¯at¯the¯Type¯2¯Restaurant¯authorized¯ hereby¯this¯ordinance,¯the¯Applicant¯and¯its¯employees¯shall¯not¯park¯in¯any¯on' street¯parking¯spaces.¯ ¯ F. Recordation:¯¯Before¯it¯may¯operate¯the¯Special¯Use¯authorized¯by¯the¯terms¯of¯ this¯ordinance,¯the¯Applicant¯shall¯record,¯at¯its¯cost,¯a¯certified¯copy¯of¯this¯ ordinance¯with¯the¯Cook¯County¯Recorder¯of¯Deeds.¯ ¯ SECTION 4:¯The¯findings¯and¯recitals¯contained¯herein¯are¯declared¯to¯be¯ prima¯facie¯evidence¯of¯the¯law¯of¯the¯City¯and¯shall¯be¯received¯in¯evidence¯as¯ provided¯by¯the¯Illinois¯Compiled¯Statutes¯and¯the¯courts¯of¯the¯State¯of¯Illinois.¯ SECTION 5:¯¯When¯necessary¯to¯effectuate¯the¯terms,¯conditions,¯and¯ purposes¯of¯this¯ordinance,¯“Applicant”¯shall¯be¯read¯as¯“Applicant’s¯agents,¯assigns,¯ and¯successors¯in¯interest.”¯ SECTION 6: This¯ordinance¯shall¯be¯in¯full¯force¯and¯effect¯from¯and¯after¯ its¯passage,¯approval,¯and¯publication¯in¯the¯manner¯provided¯by¯law.¯ SECTION 7:¯¯All¯ordinances¯or¯parts¯of¯ordinances¯in¯conflict¯herewith¯are¯ hereby¯repealed.¯ 445 of 588 93'O'13¯ ¯~4~ SECTION 8: If¯any¯provision¯of¯this¯ordinance¯or¯application¯thereof¯to¯ any¯person¯or¯circumstance¯is¯ruled¯unconstitutional¯or¯otherwise¯invalid,¯such¯invalidity¯ shall¯not¯affect¯other¯provisions¯or¯applications¯of¯this¯ordinance¯that¯can¯be¯given¯effect¯ without¯the¯invalid¯application¯or¯provision,¯and¯each¯invalid¯provision¯or¯invalid¯ application¯of¯this¯ordinance¯is¯severable.¯ ¯ Introduced:_________________,¯2013¯ ¯ Adopted:___________________,¯2013¯ Approved:¯ ¯ ¯ __________________________,¯2013¯ ¯ ¯ ______________________________¯ Elizabeth¯B.¯Tisdahl,¯Mayor¯ ¯ ¯ Attest:¯ ¯ ¯ _____________________________¯ Rodney¯Greene,¯City¯Clerk¯ ¯ Approved¯as¯to¯form:¯ ¯ ¯ _______________________________¯ W.¯Grant¯Farrar,¯Corporation¯Counsel¯ 446 of 588 93'O'13¯ ¯~5~ EXHIBIT A ¯ ¯ Legal Description PARCEL 1: LOTS¯2,¯3¯AND¯4¯IN¯SHERMAN¯PLAZA¯RESUBDIVISION,¯BEING¯A¯SUBDIVISION¯OF¯PART¯OF¯THE¯ SOUTHWEST¯QUARTER¯OF¯SECTION¯18,¯TOWNSHIP¯41¯NORTH,¯RANGE¯14¯EAST¯OF¯THE¯THIRD¯ PRINCIPLE¯MERIDIAN,¯IN¯COOK¯COUNTY,¯ILLINOIS,¯WHICH¯PLAT¯WAS¯RECORDED¯DECEMBER¯9,¯ 2001¯AS¯DOCUMENT¯NO.¯0434404084.¯ ¯ PARCEL 2: PERPETUAL¯EASEMENTS¯FOR¯THE¯BENEFIT¯OF¯PARCEL¯1¯FOR¯SUPPORT,¯INGRESS¯AND¯EGRESS,¯ AND¯OTHER¯PURPOSES¯AS¯DESCRIBED¯AND¯DEFINED¯IN¯SECTION¯4¯AND,¯FOR¯THE¯BENEFIT¯OF¯ LOT¯3,¯AS¯DESCRIBED¯AND¯DEFINED¯IN¯SECTION¯9,¯OF¯THE¯RECIPROCAL¯EASEMENT¯AGREEMENT¯ RECORDED¯DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯0434404085.¯ ¯ PARCEL 3: LEASEHOLD¯ESTATE¯AS¯CREATED¯BY¯THE¯LEASE¯BETWEEN¯CITY¯OF¯EVANSTON¯AND¯SHERMAN¯ PLAZA¯VENTURE,¯LLC,¯(AS¯DISCLOSED¯OF¯RECORD¯BY¯THE¯MEMORANDUM¯THEREOF¯RECORDED¯ DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯0434404088),¯AS¯ASSIGNED¯TO¯SHERMAN¯PLAZA¯ PARTNERS,¯LLC,¯BY¯ASSIGNMENT¯AND¯ASSUMPTION¯OF¯AGREEMENTS¯RECORDED¯DECEMBER¯9,¯ 2004¯ AS¯ DOCUMENT¯ NO.¯0434404089,¯ WHICH¯ DEMISES¯ AND¯ LEASES¯ THE¯ FOLLOWING¯ DESCRIBED¯PORTION¯OF¯LOT¯1¯IN¯SHERMAN¯PLAZA¯SUBDIVISION,¯AFORESAID,¯FOR¯A¯TERM¯ COMMENCING¯AND¯EXPIRING¯AS¯THEREIN¯DEFINED:¯ ¯ THAT¯PART¯OF¯¯LOT¯1,¯AFORESAID,¯LYING¯ABOVE¯GROUND¯TIER¯FINISHED¯FLOOR¯ELEVATION¯OF¯ 600.8,¯MORE¯OR¯LESS,¯AND¯BELOW¯SECOND¯TIER¯RAMP¯AND¯PARKING¯AREA¯FINISHED¯FLOOR¯ ELEVATIONS¯ RANGING¯ FROM¯609.83¯ THROUGH¯623.58,¯ MORE¯ OR¯ LESS,¯ DESCRIBED¯ AS¯ FOLLOWS:¯¯¯¯ ¯ COMMENCING¯AT¯THE¯SOUTHWEST¯CORNER¯OF¯SAID¯LOT¯1;¯THENCE¯NORTH¯00¯DEGREES¯21¯ MINUTES¯30¯SECONDS¯WEST¯ALONG¯THE¯W EST¯LINE¯OF¯SAID¯LOT¯1,¯A¯DISTANCE¯OF¯44.55¯ FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST¯2.69¯FEET¯FOR¯THE¯PLACE¯ OF¯BEGINNING;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯14.45¯FEET;¯ THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯15¯MINUTES¯44¯ SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯ 16.62¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯23¯MINUTES¯4¯SECONDS¯W EST,¯0.31¯ FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.94¯FEET;¯THENCE¯ 447 of 588 93'O'13¯ ¯~6~ NORTH¯80¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯28¯MINUTES¯08¯SECONDS¯W EST,¯ 0.31¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯WEST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES39¯MINUTES¯06¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯17¯MINUTES¯01¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯11¯MINUTES¯41¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯00¯MINUTES¯14¯SECONDS¯EAST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.64¯FEET;¯THENCE¯SOUTH¯89¯ DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯0.50¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯ MINUTES¯33¯SECONDS¯W EST,¯0.30¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯EAST,¯2.17¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯ 1.08¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯6.90¯FEET;¯THENCE¯ SOUTH¯34¯DEGREES¯57¯MINUTES¯00¯SECONDS¯EAST,¯16.32¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯EAST,¯47.82¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯EAST,¯15.00¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯ 13.71¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯1.00¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯WEST,¯0.08¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯EAST,¯37.70¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯23¯ SECONDS¯EAST,¯26.40¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯ 0.33¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯0.60¯FEET;¯THENCE¯ NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯6.47¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯EAST,¯19.36¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯36¯MINUTES¯33¯ SECONDS¯W EST,¯0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯ 1.50¯FEET;¯¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.25¯FEET;¯THENCE¯ SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯18.92¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯W EST,¯0.25¯FEET;¯¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯EAST,¯1.50¯FEET;¯¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯ 0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯18.92¯FEET;¯THENCE¯ SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯EAST,¯1.50¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯ 448 of 588 93'O'13¯ ¯~7~ SECONDS¯EAST,¯0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯ 19.58¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯0.04¯FEET;¯THENCE¯ SOUTH¯27¯DEGREES¯41¯MINUTES¯23¯SECONDS¯W EST,¯19.40¯FEET;¯THENCE¯SOUTH¯89¯ DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯10.43¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯W EST,¯0.29¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 4.00¯FEET;¯¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯ SOUTH¯89¯DEGREES¯20¯MINUTES¯58¯SECONDS¯W EST,¯0.29¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯W EST,¯14.58¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.29¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯ 0.67¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯ SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯1.04¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 33¯MINUTES¯59¯SECONDS¯W EST,¯0.04¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.21¯FEET;¯THENCE¯NORTH¯06¯DEGREES¯39¯MINUTES¯58¯SECONDS¯W EST,¯ 0.38¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯12.62¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯W EST,¯1.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯36.50¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯ 1.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯2.67¯FEET;¯THENCE¯ SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯1.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯W EST,¯2.04¯FEET;¯THENCE¯NORTH¯86¯DEGREES¯50¯MINUTES¯50¯ SECONDS¯W EST,¯0.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 20.75¯FEET¯TO¯THE¯PLACE¯OF¯BEGINNING.¯ ¯¯ PARCEL 4: PERPETUAL¯EASEMENTS¯FOR¯THE¯BENEFIT¯OF¯PARCEL¯3¯FOR¯SUPPORT,¯INGRESS¯AND¯EGRESS,¯ AND¯OTHER¯PURPOSES¯AS¯DESCRIBED¯AND¯DEFINED¯IN¯SECTION¯3¯OF¯THE¯RECIPROCAL¯ EASEMENT¯AGREEMENT¯RECORDED¯DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯0434404085.¯ ¯¯ PARCEL 5: LEASEHOLD¯ESTATE¯AS¯CREATED¯BY¯THE¯RETAIL¯PARKING¯LEASE¯BETWEEN¯CITY¯OF¯EVANSTON¯ AND¯SHERMAN¯PLAZA¯PARTNERS,¯LLC,¯RECORDED¯DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯ 0434404092,¯WHICH¯DEMISES¯AND¯LEASES¯THE¯FOLLOWING¯FOR¯A¯TERM¯COMMENCING¯ON¯THE¯ COMMENCEMENT¯DATE¯AS¯DEFINED¯THEREIN¯AND¯TERMINATING¯UPON¯THE¯40TH¯ANNIVERSARY¯ THEREOF:¯ ¯ “N SUFFICIENT¯UNASSIGNED¯AND¯UNRESERVED¯AUTOMOBILE¯PARKING¯SPACES¯TO¯COMPLY¯WITH¯ THE¯CITY¯OF¯EVANSTON’S¯ZONING¯ORDINANCE,¯AS¯THAT¯ORDINANCE¯MAY¯BE¯MODIFIED¯FROM¯ TIME¯TO¯TIME,¯LOCATED¯AT¯THE¯PLANNED¯NEW¯PUBLIC¯PARKING¯GARAGE¯LOCATEDN ”¯ON¯LOT¯1¯ IN¯SHERMAN¯PLAZA¯SUBDIVISION,¯AFORESAID.¯ ¯ PINs: 11'18'304'030'0000¯ ¯ 11'18'304'031'0000¯ ¯ COMMONLY K NOWN A S:¯ 1622¯Sherman¯Avenue,¯Evanston,¯Illinois.¯ 449 of 588 DRAFT NOT APPROVED Page 1 of 6 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, August 6, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Lori Summers, Scott Gingold, Clara Wineberg Members Absent: Andrew Gallimore, Matt Rodgers, Beth McLennan Staff Present: Melissa Klotz, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:33pm. Approval of Minutes The minutes from the July 16, 2013 Zoning Board of Appeals meeting were motioned for approval with corrections by Ms. Berns and seconded by Ms. Wineberg. The motion was approved 3-0 with 1 abstention. Unfinished Business 2025 Dempster Street ZBA 13ZMJV-0061 Lander Brown, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility for the Evanston Soccer Association at 2025 Dempster Street. 2025 Dempster Street is located in the I2 General Industrial District, which requires a special use permit for Commercial Indoor Recreation Facilities to operate (Zoning Code Section 6-14-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Gingold noted that his son plays for Team Evanston soccer, but that will not affect his view of this case. Mr. Brown explained his proposal: Currently leases 2 Chicago spaces Use for training, administrative offices, and community outreach programs (no match play) Drop off/pick up facility All teams carry the Evanston name and play regionally and nationally 3 seasons 5 year lease- no plans to purchase building and take off property tax roll Administrative hours: Monday- Friday, 9 a.m. – 1 p.m. Training Hours: Monday-Friday, 4 p.m. – 9 p.m. Saturday-Sunday, 9 a.m. – 9 p.m. 450 of 588 DRAFT NOT APPROVED Page 2 of 6 Zoning Board of Appeals Parking: 12 spaces will be allotted in front of the building and a lease agreement for ingress/egress for a grass lot behind the building for drop offs on Greenleaf. Hartrey and Dempster will have a lot lease agreement as well. A maximum of 60 kids in the building at once= 20-30 cars at once Staggered training times so that 60 kids are not coming and leaving at the same time (45 minute interval between training times) 8-14 year old kids A maximum of four coaches present at once and a maximum of 7 administrative staff at once (park on-site) Chairman Summers asked if there was a parking requirement for this building. Ms. Klotz replied that are no parking requirements due to the fact that it is an existing building. Mr. Gingold inquired if there would be lighting by the drop offs. Mr. Brown answered and explained: The back entrance will be expanded, have a lighted path, and be equipped with surveillance cameras. The front of the building is already well-lit. Retail sales will consist of Team Evanston clothing, brought in boxes Food provided in vending machines, concessions are a future plan Future parking lot could possibly be located in grassy area if need be, but street parking should be ample due to the use of the building primarily occurring during off-peak hours when businesses are closed. Peter Kingsofer, neighbor who previously voiced concerns over parking and drop off, stated that he has spoken with Mr. Brown regarding the drop offs on Greenwood and his concern is now a non-issue. The Zoning Board of Appeals stated that they prefer refuse disposal to be at the back of the building. Ms. Berns asked if there would be any changes to the front of the building. The applicant replied that only the signage would be altered. Mr. Borwn stated, in terms of the Hartrey-Dempster parking lot, that parking can be secured if necessary ($90 per space if needed). Mr. Gingold suggested that they could condition street parking to loading/unloading only. Chairman Summers stated that it seemed like the Hartrey- Dempster lot is not necessary and that employees should park on-site when possible. Mr. Gingold stated that there should be a lighting condition. Chairman Summers added that the hours of operation should be conditioned to 7 days a week, 8 a.m. - 9 p.m. Ms. Berns asked that since 17 year olds are able to drive, how many can be expected to park at the facility. Mr. Brown stated that a high school program will in all likelihood not use this facility due to the field sizes and pole locations. 451 of 588 DRAFT NOT APPROVED Page 3 of 6 Zoning Board of Appeals The Zoning Board of Appeals entered into deliberations. The Standards were discussed and all of them were met. Mr. Gingold motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit with the following conditions: 1. Hours of operation: 7 days a week, 8 a.m.-9 p.m. 2. Loading/unloading restricted to the rear of the property and includes ingress/egress agreement. 3. Employees only park on-site. 4. Garbage collection in rear. 5. Adequate lighting provided in rear and in front for bike parking. 6. Facility will be a drop-off/pick-up facility only Ms. Berns seconded the motion and the motion was approved 4-0. New Business 1622 Sherman Avenue ZBA 13ZMJV-0066 PB Restaurants LLC, lessee, applies for a special use permit for a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. 1622 Sherman Avenue is located in the D3 Downtown Core Developmental District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Matt Matros, applicant, explained the proposal: Hours of operation: Monday- Friday, 7 a.m. – 9 p.m. Saturday/Sunday, 10 a.m. – 9 p.m. 15% delivery or eat-in, 85% walk-ins (usually leave) 65% business usually at lunch time Most employees are high school or college aged and utilize public transportation 600-1000 customers/day, mostly by foot 1 full-time manager, will park in garage Deliveries/garbage will go in from Benson into loading area 5-7 a.m., 4 times a week. Will follow Litter Collection Plan (garbage pick-up/recycling 4-5 days/week) Most food is wrapped in paper and recyclable plastic cups All steam cooking- low odor Maximum of 12 workers at once (2 are bike delivery) Chairman Summers asked if the applicant would support the requirement that all employees are not permitted to park on the street, to which the applicant responded yes. The Zoning Board of Appeals entered into deliberations. 452 of 588 DRAFT NOT APPROVED Page 4 of 6 Zoning Board of Appeals The Standards were discussed and all of them were met. Mr. Gingold motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit with the following conditions: 1. Compliance with applicable requirements. 2. Implement and adhere to Litter Collection Plan 3. Provide and maintain Litter Pick-Up Plan 4. Hours of operation: 7 days a week, 6 a.m. – 10 p.m. 5. Employees are not permitted to park in any on-street parking spaces. 6. Before operation, a certified copy of this ordinance must be recorded with the Cook County Recorder of Deeds. Ms. Berns seconded the motion and the motion was approved 4-0. 1724 Livingston Street ZBA 13ZMJV-0067 Yvi Russell, property owner, applies for major zoning relief to install an a/c condensing unit. The applicant requests a side yard setback of 3.5’ where 10’ is required (Zoning Code Section 6-4-6-9-B). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read into the record. Ms. Russell explained her proposal: In 2011, she lost 4 huge trees that kept the house naturally cool. To install A/C window units, she would need 5 units which are difficult to install, heavy and loud, and do not look attractive. Both neighbors do not want unit in backyard because that’s where it would be noisiest and most visible. Pond/patio in rear yard prevents compliant location. There is not enough space to locate on patio as it would leave 2’ for the walkway. Proposed location is on the west side. Location faces the neighbor’s blank wall, surrounded by landscaping and fence. Sound: Plan to install system where at 3.5’, 65 db will be audible. At neighbor’s blank wall, noise level will be 55 db, according to system requirement (74 db at unit) Kevin Sido, neighbor to the west, stated that he approved of the proposed location of the A/C unit. If the unit was put in a compliant location, he would have to see the condenser in rear yard from his patio. He was pleased that his neighbor is choosing the lowest db level, in terms of noise. His house is approximately 7’ from the property line. Ms. Russell stated that her porch needs maintenance to replace the post underneath which would not be possible with the unit located near the porch. The Zoning Board of Appeals entered into deliberations. 453 of 588 DRAFT NOT APPROVED Page 5 of 6 Zoning Board of Appeals Ms. Berns stated that the noise concern would warrant additional enclosure to mitigate. Mr. Gingold noted that since the neighbor prefers the proposed location, noise is not a concern. Ms. Wineberg commented that the Autobarn issue had neighbors who bought houses next to commercial uses and then complained. Chairman Summers observed that there is a broader side yard setback at this property than is typical of Evanston homes. Mr. Gingold also noted the presence of the fence and bushes. Chairman Summers agreed that the compliant location on the patio would block the walkway to the rear steps. Ms. Wineberg suggested that they should not consider patio location/walkway as a hardship. Home improvement projects often have collateral damage, such as loss of a patio. Ms. Wineberg then asked if Attorney Ken Cox had concern over precedence, to which Mr. Cox answered no. Ms. Wineberg voiced her concerns over having no other compliant location and Ms. Berns voiced her concerns over the noise. Chairman Summers asked how feasible it would be to mitigate sound. Chairman Summers asked Mr. Cox if some members of the Zoning Board of Appeals could vote tonight and have others wait to vote until the next meeting. Mr. Cox stated that the board must make a vote at a meeting where testimony is closed. The Standards were then discussed. 1. Main concern. Two opposing thoughts. 2. Depends on sound mitigation. 3. Yes- Summers, Gingold, Berns No- Wineberg 4. Yes- Summers, Gingold, Berns No- Wineberg 5. Yes 6. Yes (hardship was created 15+ years ago) 7. Yes- Summers, Gingold, Berns No- Wineberg Ms. Berns motioned that the Zoning Board of Appeals recommend approval of the proposed major zoning variance with the following condition: 1. No more than 55 db at lot line achieved either with the use of quieter equipmen t or other sound abatement measures. 454 of 588 DRAFT NOT APPROVED Page 6 of 6 Zoning Board of Appeals Mr. Gingold seconded the motion. Three voted in favor of approval with one member opposed. The case will be continued to the August 20, 2013 Zoning Board of Appeals meeting. The meeting adjourned at 9:55 p.m. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 455 of 588 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 6, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0066 Address or Location: 1622 Sherman Avenue Applicant: Matt Matros Proposed Special Use: Type 2 Restaurant – Protein Bar 456 of 588 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1) All employees must park off-street. 2) Hours of operation are limited to 6am-10pm 7 days a week 3) Adhere to Litter Collection & Garbage Pickup Plans 4) The project must be within substantial compliance with the documents and testimony on record. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X___ Clara Wineberg __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Beth McLennan _____ ____ _______ Matt Rodgers _____ ____ ___X___ Lori Summers __X__ ____ _______ Andrew Gallimore _____ ____ 457 of 588 To: Members of the Zoning Board of Appeals From: Sarah Flax, Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Jennifer Hackman, Interim Economic Development Specialist, City Manager’s Office Subject: 1622 Sherman Avenue Special Use, 13ZMJV-0066 ZBA Recommending Body; City Council Determining Body Date: August 1, 2013 Notice- Published in the July 18, 2013 Evanston Review: PB Restaurants LLC, lessee, applies for a special use permit for a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. 1622 Sherman Avenue is located in the D3 Downtown Core Development District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Recommendation City staff and SPAARC recommend the Zoning Board of Appeals recommend approval to City Council for a special use for a Type 2 Restaurant – Protein Bar. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Site/Proposal Background The Protein Bar has 8 locations in Chicago and Oakbrook and wishes to expand to 1622 Sherman Avenue, in the space currently occupied by Lululemon Athletica. This space is located midblock between Davis and Church Streets. Barnes & Noble occupies the adjacent space to the north and a walkway and entrance to Sherman Plaza parking garage follows along the south side of the space. Lululemon Athletica is vacating the space and relocating to Old Orchard Mall in August. Protein Bar proposes to open 1622 Sherman as its North Shore flagship location. The company plans to spend $700,000, mostly in construction and build out, to convert the space from retail to a Type 2 Restaurant use and to meet other aspects of its distinct look and feel. 1622 Sherman Avenue is zoned D3 Downtown Core Development District, and is adjacent to other downtown zoning districts. The RP Research Park district is one block Memorandum 458 of 588 to the west. Similar commercial uses exist in the immediate area, including Pret a Manger, Edzo’s, Soulwich Asian Sandwiches, Red Mango, and Coldstone Creamery. Protein Bar intends to operate from 7:00 a.m. to 9:00 p.m. Monday through Friday and from 10:00 a.m. to 8:00 p.m. on Saturday and 10:00 a.m. to 6:00 p.m. on Sunday. An estimated twelve employees will work at one time, and Protein Bar expects that almost all employees will take public transportation, walk, or bike to work. The applicant intends to pay for a parking space in the Sherman Plaza parking garage for the General Manager. Protein Bar anticipates between 400-800 customers per day, with roughly 50% of the business occurring during the lunch hour, 15% during morning hours and 35% during the remainder of the day. The majority of this business is projected to be carry-out, although the restaurant will include seating for up to 24 patrons at one time. For patrons that do eat at the restaurant, the majority are expected to stay 20-25 minutes at a time. Wifi will be offered at the site. There is no on-site parking specific to this use; however, the Sherman Plaza parking garage is located on the same block. Metered spaces are available on the street for customer use in addition to the garage. Store deliveries will be made three times per week between 5:00 a.m. and 6:30 a.m. by Gordon Food Service. Deliveries will be made to a loading dock that is accessible through the back of the restaurant. Garbage pickup will also take place via that dock. The applicant has no objection to the City’s Litter Collection and Litter Pickup Plan that is typically required of Type 2 Restaurants. This use should not cause a negative cumulative effect on the surrounding neighborhood. This restaurant has done extremely well at its 8 other locations and wants to expand to Evanston in part due to a multitude of requests from Evanston patrons. The neighborhood should benefit from allowing an existing business to thrive and provide desired services to its neighborhood patrons, and continue to bring foot and vehicular traffic that can then utilize other businesses in the area. The restaurant is part of a Healthcare and Wellness industry cluster, one of the five targeted industry clusters in the City of Evanston’s 2012-2014 Economic Development Plan. For future consideration, an over-concentration of Type 2 Restaurant uses may reduce street vitality during the evening hours. Ordinances Identified for Requested Relief: 6-11-4: D3 Downtown Core Development District 6-11-4-3: SPECIAL USES: The following uses may be allowed in the D3 District, subject to the provisions set forth in section 6-3-5, “Special Uses”, of this title: Restaurant – Type II (among others listed) 459 of 588 Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Committee members found that the proposed special use will not have a detrimental effect on adjacent properties or the surrounding neighborhood. Recommendation: unanimous approval. Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application – Submitted June 28, 2013 Letter of Notice Letter of Interest Statement of Restaurant Use Plat of Survey – July 28, 2003 Zoning Analysis Standards Form Site Plan Aerial View Image of Property Zoning Map Menu SPAARC Draft Meeting Minutes – July 31, 2013 460 of 588 461 of 588 462 of 588 463 of 588 464 of 588 465 of 588 466 of 588 467 of 588 468 of 588 469 of 588 470 of 588 471 of 588 472 of 588 473 of 588 474 of 588 475 of 588 476 of 588 477 of 588 478 of 588 479 of 588 480 of 588 481 of 588 8/1/13 Google Maps https://maps.google.com/maps?q=lululemon+evanston&sll=42.047964,-87.682057&cid=8784950017067413967&cbp=13,277.6,,0,0&cbll=42.047941,-87.681848&…1/1 A.Lululemon Athletica 1622 Sherman Ave, Evanston, IL (847) 424-1512 1 review $$$ © 2013 Google 482 of 588 483 of 588 484 of 588 485 of 588 SPAARC Meeting Notes – August 31, 2013 Page 1 of 2 SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES July 31, 2013 Members Present: J. Cory, I. Eckersberg, S. Flax, W. Hallen, M. Klotz, J. Murphy, J. Nelson Staff Present: E. Golden, J. Hackman, B. Newman Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:32 p.m. New Business: 1) 1622 Sherman Avenue Recommendation to ZBA Application for a special use permit for a Type 2 Restaurant, Protein Bar, in the D3 Downtown Core Development District. APPLICATION PRESENTED BY: Matt Matros Founder GENERAL DISCUSSION: Mr. Matros presented information about the proposed restaurant. The following issues were discussed: Propose to build out existing store front Restaurant to serve health conscious customer base Hours 7-7:30 a.m. to 4-6:00, depending on demand Deliveries through rear, probably Mondays, Wednesdays and Fridays, between 5 and 6:30 a.m. Re-gutting and remodeling space (usually a $800,000 build out for each store) Have had 10-15 emails/week requesting a Protein Bar on the North Shore Restaurant’s health requirements surpass most government requirements Seating: approximately 24 seats Employees: approximately 40; 12 in store at one time (owner encourages employees to work full time) Employee parking: most employees will not drive (owner will pay for manager parking if necessary) Mr. Murphy moved to recommend approval, seconded by Mr. Cory. The Committee voted unanimously 7-0 to recommend approval to the ZBA. 2) 1724 Livingston Street Recommendation to ZBA Request for zoning relief for a 3.5’ side yard setback where 10’ is required for an AC condensing unit APPLICATION PRESENTED BY: Yvi Russell Property Owner DRAFT - NOT APPROVED 486 of 588 SPAARC Meeting Notes – August 31, 2013 Page 2 of 2 GENERAL DISCUSSION: Ms. Russell presented plans for the location of the unit. The following issues were discussed: Lost 3 trees that provided shade in 2011 to tree diseases, hence the need for the AC No side of the house faces the street East side of house is too close to the neighbors: both neighbors would hear and see it from their decks Property owner’s back yard has a picture window with louvered wood windows that would bring noise and heat from unit directly back into house, and enclosed patio would cause unit to be too far away from home and lose efficiency because of extensive duct work. West side is best option because: o It will face a windowless wall except for a block glass, basement window o There is a 5’ fence on the west side o It is 3.5’ from the lot line and 7’ to the neighbor’s wall o There are 2 bushes; on e on either side of proposed location of unit o Neither neighbor would hear it or see it if it is on the west side of the house Applicant has investigated the quietest system at 74 decibels, which she intends to buy Neighbor to the west is in favor of proposed location. Mr. Murphy abstained from voting. Mr. Cory moved approval, seconded by Mr. Nelson. The Committee voted 6-1, with Mr. Murphy abstaining to recommend approval to the ZBA Other Business: APPROVAL OF MEETING NOTES FROM JUNE 26, 2013. Ms. Klotz moved to approve the minutes of the 6/26/13 SPAARC meeting, seconded by Mr. Murphy. The Committee voted unanimously 6-1 with Mr. Nelson abstaining, to approve the 6/26/13 SPAARC meeting minutes. The meeting adjourned at 3:00 p.m. Respectfully submitted, Bobbie Newman 487 of 588 For Planning & Development Committee meeting of September 9, 2013 Item PD1 Bed & Breakfast Establishment Distance and Ownership Requirements For Discussion To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director, Community Development Department Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Subject: Bed & Breakfast Establishment Distance and Ownership Requirements Date: August 27, 2013 Recommended Action Staff submits for discussion and possible referral to Plan Commission changes to the requirements for Bed & Breakfast Establishments relating to distance and ownership requirements. Summary The Zoning Ordinance does not currently have a minimum distance requirement between Bed & Breakfast Establishments. The two properties that have obtained special use approval for Bed & Breakfast Establishments are within the same neighborhood block, at 300 Church Street and 1622 Forest Place. A map displaying possible distance requirements (in 250’ buffer increments) is attached. All Bed & Breakfast Establishments must be owner occupied, but the Zoning Ordinance does not specify a percentage of the property the owner occupied person (typically the manager) must own. This means a manager who owns a 1% share of the property and resides on the property meets the owner occupied requirement. A specific percentage of ownership could be required to instill the intent of the owner occupied requirement and prohibit 1% or similar ownership shares from meeting such requirement. Attachments Distance Requirement Map – 250’ Buffer Increments Around Existing B&Bs Existing B&B Regulations – Zoning Ordinance Section 6-4-7 Memorandum 488 of 588 3242164282141327 1414 1738 400 1714 1609A 1432 1625 1515 3141740 525141931016173081702 526 to5181635 523406 1616 3052103113213202284121810 1815 533614 4121508 425416 1515 to 1509 1334 1725 5211620 1637 1518 1433 1426 14184041422 4151519 1641 to 1633 5011700 1427 1608 3203151426 4291623 4271500 1326 1616 3301513 1631 1405 4041632 1422 1732 2423251630 4222341328 1404 1412 1400 3253201418 1519 1404 1444124041332 1423 4081419 1711 5161431 1415 1622 1722 3191809 5311414 1707 1433 1621 1640 1611 110 555 4051501 1514 1427 1813 1800 1727 1615 2252351409 2221421 1411 1615 2391629 414500 1602 1606 3243213001733 1633 1818 420 1422 225 1/2 1417 1424 1604 1732 4201516 4181631 1625 1719 5225271741 515 1812 1808 1717 1600 1631 1607 1724 33142545015251512 1430 1608 1738 1728 4164051625 1609618-6201726 1730 1801 1445 4131423 4081416 409500 4111400-1412 4191627 1715 1605 1332 Churc h S t . Self P a r k 1527 to 1521 1745 1617 5131616 4254221629 1621 1615 1624 5291820 5151819 1730 1735 1629 1811 1510 3072041509 2253033292071512 2043091520 321215325Church StreetChicago AvenueJudson AvenueForest AvenueHinman AvenueClark Street Greenwood Street Davis Street Lake Street Grove Street Sheridan RoadForest PlaceOS D1 R3 R4 R5 R6D4 U1 OS R1 250' Ring 500' Ring 750' Ring 1000' Ring 250' Buffers around 300 Church Street and 1622 Forest Place Buffer Ring Bed & Breakfast Property Building Footprint Tax Parcel Historic District Boundaries Evanston Ridge National Register & Local Evanston Lakeshore National Register & Local Northeast Evanston Local 0 100 200 300 Feet BnBBuffersZoning.mxd - 7/31/2013 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.489 of 588 490 of 588 For City Council meeting of September 9, 2013 Item H1 Business of the City by Motion: Township Payroll and Bills for August 2013 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Matt Swentkofske, Assistant to the City Manager/Intergovernmental Affairs Coordinator Subject: Township of Evanston August 2013 Bills Date: September 5, 2013 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of August 2013 in the amount of $155,439.38. Legislative Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures require Township Trustees approval. Attachments: August GA Accounting Report August Client Monthly Medical Report August Client EAS Monthly Report August GA Stats August Office Depot Bill Memorandum 491 of 588 492 of 588 493 of 588 494 of 588 495 of 588 496 of 588 497 of 588 498 of 588 499 of 588 500 of 588 501 of 588 502 of 588 503 of 588 504 of 588 505 of 588 506 of 588 507 of 588 508 of 588 509 of 588 510 of 588 511 of 588 512 of 588 513 of 588 514 of 588 515 of 588 516 of 588 517 of 588 518 of 588 519 of 588 520 of 588 521 of 588 522 of 588 523 of 588 For City Council Meeting of September 9, 2013 Item H2 Resolution 38-R-13: Intergovernmental Agreement with ETHS District No. 202 For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Resolution 38-R-13, Intergovernmental Agreement with Evanston Township High School District No. 202 Date: August 12, 2013 Recommended Action: Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). This agenda item was held at the August 12, 2013 City Council meeting. Funding Source: N/A Summary: ETHS, in consultation with the City, may designate and supervise a “Safe School Zone” in the vicinity of ETHS under Illinois law, 720 ILCS 5/21-5.5. The boundaries for the zone are attached to the proposed Intergovernmental Agreement. The parties desire to enter into the agreement to formalize participation by ETHS when the City issues misdemeanor citations to persons who are arrested for the offense of criminal trespass to a Safe school zone. Prior to any citation issuing, it shall be the duty at all times of ETHS, unless prohibited by law, to give all required information to the City, including but not limited to, the written notice required by 720 ILCS 5/21-5.5(b)(1) and (2). Further, ETHS agrees to cooperate with the City in prosecuting persons alleged to criminally trespass in the Safe School Zone, such cooperation which will include court appearances and providing information to the City as needed. The Intergovernmental Agreement will outline the understanding and expectations between the parties. Below are the main terms for the Intergovernmental Agreement: • Term: The effective date will be back dated to July 1, 2013 and will be in effect for an indefinite duration by mutual cooperation and agreement of the parties. Memorandum 524 of 588 • The parties will bear their own costs and expenses to administer and provide the resources that the agreement requires; and • The City currently deploys 2 (two) school resource officers and no additional officers are needed at this time to achieve the objectives of the Intergovernmental Agreement. Legislative History: The Human Services Committee voted 3-2 approving Resolution 38-R-13 on August 5, 2013. Attachments: Intergovernmental Agreement for the School Safe Zone 525 of 588 6/5/2013 38-R-13 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston Township High School District No. 202 for the Operation of a School Safe Zone NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the Intergovernmental Agreement with the Evanston Township High School District No. 202 for the operation of a ‘Safe School Zone’, as more fully described in the agreement (the “Agreement”), attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement as he may deem to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 526 of 588 - 2 - EXHIBIT A INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EVANSTON AND THE EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202 FOR THE SAFE SCHOOL ZONE 527 of 588 948207.1 INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT is entered into as of the latest date following the signatures hereon, by and between the BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202, Cook County, Illinois (hereinafter “ETHS”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “City”), collectively referred to as the “Parties”. WITNESSETH WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract or otherwise associate among themselves, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, pursuant to 720 ILCS 5/21-5.5, ETHS, in consultation with the City, may designate and supervise a “Safe school zone” in the vicinity of ETHS; and WHEREAS, the City and ETHS desire to enter into this Agreement to supervise a Safe school zone in the vicinity of ETHS; and WHEREAS, the City agrees to deploy personnel from the Evanston Police Department to assist ETHS after each school day in promoting the orderly functioning and supervision of a Safe School Zone; and WHEREAS, the Parties wish to associate, cooperate, and enter into an intergovernmental agreement to define each Party’s rights and responsibilities regarding the Safe school zone; and WHEREAS, this Agreement shall be executed in addition and shall have no effect upon any other mutual aid agreements or other agreements between the parties; and NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, it is agreed between the Parties hereto, as follows: A. The foregoing recitals are incorporated herein as if fully set forth hereby. B. The City Manager, or his/her designee, shall administer this Agreement on behalf of the City and the Superintendent, or his/her designee, shall administer this Agreement on behalf of ETHS. C. The Parties acknowledge that each party shall bear their own cost and expenses incurred to comply with terms of this IGA and supervising the Safe school zone. 528 of 588 - 2 - 948207.1 D. The term for this IGA shall commence on July 1, 2013 and continue as mutually agreed upon by the Parties. E. The “Safe school zone” contemplated by this Agreement shall encompass such area as defined in 720 ILCS 5/21-5.5, and which zone in the vicinity of ETHS shall be identified and designated by the Superintendent for ETHS. Upon designation of such area by ETHS, the City will confirm with ETHS the boundaries of the Safe school zone so that the boundaries of the Safe school zone are mutually agreed upon. ETHS shall be responsible for publishing, and otherwise making known to students, employees, and other necessary persons, the boundaries of the Safe school zone in accordance with 720 ILCS 5/21-5.5. Attached as Exhibit 1 is a copy of the Safe school zone boundaries and incorporated herein by reference. F. ETHS shall cooperate with the City when the City issues misdemeanor citations to persons who are arrested for the offense of criminal trespass to a Safe school zone. Prior to any citation issuing, it shall be the duty at all times of ETHS, unless prohibited by law, to give all required information to the City, including but not limited to, the written notice required by 720 ILCS 5/21-5.5(b)(1) and (2). Further, ETHS agrees to cooperate with the City in prosecuting persons alleged to criminally trespass in the Safe school zone, such cooperation which will include court appearances and providing information to the City as needed. G. The City shall deploy a police officer to ETHS during the course of regular duty assignment during the ETHS school year (180 days) so as to assist ETHS in supervising the Safe school zone. The Parties agree that the School Resource Officers deployed by the City to ETHS during the ETHS school year shall be considered to be part of the City’s regular deployment to/in the vicinity of ETHS for purposes of Safe school zone supervision. H. The City and ETHS will consult as needed to review the progress of the work called for by this Agreement. I. The Parties agree to cooperate fully, to execute any and all supplementary documents, and to take all additional actions which are consistent with and which may be necessary or appropriate to give full force and effect to the basic terms and intent of this Agreement. J. In the event of any substantive breach of the terms and conditions of this Agreement, the aggrieved party shall notify the party alleged to be in breach of the nature of the breach. The party alleged to be in breach shall have ten (10) days to cure the breach; if the nature of the breach is such that a cure cannot reasonably be effected within ten (10) days, the party alleged to be in breach shall not be held in default so long as it commences a cure in the ten (10) day period and diligently pursues completion thereof. Upon default of this Agreement, the non-defaulting party shall have all legal and equitable remedies arising from the breach. K. Indemnification: 529 of 588 - 3 - 948207.1 (a) To the extent authorized by the laws of the State of Illinois, the City shall indemnify and hold ETHS harmless against any and all claims, demands, damages, liabilities and costs incurred by ETHS which resulted from any negligent act or omission of the City, its agents, or employees, pertaining to its activities and obligations under this Agreement. (b) To the extent authorized by the laws of the State of Illinois, ETHS shall indemnify and hold the City harmless against any and all claims, demands, damages, liabilities and costs incurred by City which resulted from any negligent act or omission of ETHS, its agents, or employees, pertaining to its activities and obligations under this Agreement. L. All notices required to be given hereunder shall be in writing and shall be properly served on the date delivered by courier or on the date deposited, postage prepaid, with the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed: If to City: Wally Bobkiewicz City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Richard Eddington Chief of Police City of Evanston 1454 Elmwood Evanston, IL 60201 W. Grant Farrar Corporation Counsel City of Evanston 2100 Ridge Avenue Evanston, IL 60201 If to ETHS: Dr. Eric Witherspoon Superintendent 1600 Dodge Avenue Evanston, IL 60201 William Stafford Chief Financial Officer 1600 Dodge Avenue Evanston, IL 60201 Brian Crowley Franczek Radelet 300 South Wacker, Ste. 3400 Chicago, IL 60606 M. This Agreement shall be binding to the Parties and their respective successors, including successors in office. N. This Agreement is governed by and shall be construed in accordance with the laws of the State of Illinois. O. No amendment, waiver, or modification of any term or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Parties as required by law. P. This Agreement expresses the complete and final understanding of the Parties with respect to the subject matter as of the date of its execution. The Parties acknowledge that no representations have been made which have not been set forth herein. 530 of 588 - 4 - 948207.1 Q. In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. R. This Agreement may not be assigned by either Party without the prior written consent of the other Party, which consent will be granted or denied at the Party’s sole discretion. S. This Agreement is for the benefit of the Parties and no other person is intended to or shall have any rights, interest or claims under this Agreement or be entitled to any benefits under or on account of this Agreement as a third party beneficiary or otherwise. T. The undersigned represent that they have the authority of their respective governing authorities to execute this Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 531 of 588 - 5 - 948207.1 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by the Superintendent of the Evanston Township High School District No. 202 and the City Manager of the City of Evanston on the day and year written below. BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202: By: Superintendent Date: CITY OF EVANSTON: By: City Manager Date: 532 of 588 - 6 - 948207.1 EXHIBIT 1 Boundaries of the ETHS School Safe Zone Dodge Avenue: Lake Street to Church Street to include sidewalks on both sides of the street. Church Street: Dodge Avenue to Lemar Avenue to include sidewalks on both sides of the street. Pitner Avenue: Lake Street to Church Street to include sidewalks on both sides of the street. Lake Street: Dodge Avenue to Pitner Avenue to include sidewalks on both sides of the street. 533 of 588 534 of 588 To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Coordinator Subject: Resolution 52-R-13, Financial Assistance for Now We’re Cookin’ Culinary Service Center Incubator Program Expansion Date: August 27, 2013 Recommended Action: The Economic Development Committee (“Committee”) and staff recommend approval of Resolution 52-R-13 authorizing the City Manager to execute an Economic Development Grant Agreement with Now We’re Cookin’ (NWC) and approval of a $60,932 grant for the period September 1, 2013 through December 31, 2014 to assist with the implementation of the formal food business incubator program. Funding Source: Staff recommends using funds from the Economic Development Fund’s Economic Development Partnership Contribution Account (5300.62659). The approved Fiscal Year 2013 budget allocated $290,500 to this account. To date, a total of $127,532 has been obligated from this account. Background: Chef and owner Nell Funk opened Now We’re Cookin’ in July of 2007 at 1601 Payne Street. At its inception, Now We’re Cookin’ was a unique entity in that it was one of only three shared kitchen spaces in the Chicagoland area (one of which- Logan Square Kitchen – closed in 2012). Today Now We’re Cookin’ is the only facility that also offers training courses, a broad range of seminars, mentoring, and event space. The shared kitchen concept allows specialty bakers, personal chefs, small local caterers and small- volume food producers to rent commercial kitchen space certified by the health department – including three cooking bays, prep sinks and tables, refrigeration, and high capacity/high speed dishwasher. Based on NWC’s first year experience with the incubator program, for which the City granted $35,050, NWC has identified a need to increase staff time, contributions from mentors and experts, and events to support member entrepreneurs to address the increasing demands of the incubator participants. NWC’s proposed uses of funds reflects the need for an incubator manager staff person to work closely with incubator participants, advisory board, and mentors in addition to marketing the program to raise the profile to attract potential investors. Memorandum For City Council meeting of September 9, 2013 Item O1 Resolution 52-R-13: Financial Assistance Now We’re Cookin’ Culinary Center For Action 535 of 588 Summary: The proposed city investment of $60,932, represents 50.5% of the $120,667 total project costs, as summarized in the Sources and Uses Table below. The remainder is funded through NWC’s revenues from kitchen rentals, training/seminar fees, incubator member royalties, and outside investment. Now We're Cookin' Incubator Sources and Uses of Funds September 1, 2013 - December 31, 2014 Sources Total % of Total City of Evanston $ 60,932 50.5% Now We're Cookin' $ 59,733 49.5% Total $ 120,665 100.0% Uses Total % of Total Incubator Manager Salary $ 80,000 66.3% Program Development $ 28,667 23.8% Incubator Marketing $ 12,000 9.9% Total $ 120,667 100.0% The City’s participation in the early stage of the incubator program formation will likely raise the profile of NWC as it furthers conversations with outside funders and pursues additional fundraising activities. Furthermore, NWC predicts the number of businesses it will serve will grow from approximately ten businesses initially, to 40 as the program matures, as a result of the City’s initial investment. NWC predicts they will be self- sustaining in late 2015 as the incubator program stabilizes and marketing efforts pay off. NWC plans to return in Fall of 2014 for a final request for funding of approximately $30,500 to complete the three year partnership with the City of Evanston. This is important as it reflects the owner’s approximately 50% stake in the business model and also provides a clear exit date for the City. NWC proposes the following execution goals for the 24 month agreement: • Finalize hiring of incubator manager in early Fall 2013. • Offer up to six seminars per quarter and a quarterly pre-launch Food Business 101 training • Further develop and implement a marketing campaign specific to promote the food incubator activities (ongoing) • Provide a written quarterly report to staff tracking client and incubator performance data, including: 1. Initial Contact/Entry Date 2. Client training program participation dates 536 of 588 3. Kitchen rental (start/end dates) 4. Number of Employees (initially and upon leaving NWC) 5. Sales growth during tenure 6. Location after NWC 7. Length of time to reach cash break even 8. Length of time in business after NWC 9. External financing obtained (yes/no, and if “yes,” when and total) 10. Training / Seminar / Networking Events Delivered 11. PR and Media Activity 12. Profiles of Companies in the Incubator 13. Summary of quality/satisfaction survey results from seminars, events, training sessions, etc. Public Benefit The activities of the NWC incubator model directly follow key economic development principles and offer a unique opportunity for culinary businesses in Evanston and the surrounding communities. Now We’re Cookin’ anticipates larger contributions to the Evanston business community over the next two to three years including: • NWC incubator clients who transition to “second-stage” wholesale and retail culinary business enterprises in Evanston (i.e. job creation, sales and property taxes) • Increase Evanston’s profile as an entrepreneurial “hot spot” that nurtures the entrepreneurial spirit. • Potential increase in the number of “made in Evanston” culinary products and the resulting marketing and promotional opportunities for Evanston. • Increased bonds with the Evanston business community creating an incentive to remain in Evanston upon graduation Recommendation At the August 7, 2013 meeting, the Economic Development Committee voted 8 to 1 to recommend to the City Council an Economic Development grant in the amount of $60,932 grant for the period September 1, 2013 through December 31, 2014 to assist with the implementation of the formal food business incubator program subject to the following conditions: 1. Funding shall be in the form of a grant to be dispersed on a reimbursement basis within 10 days of receipt of quarterly report verifying project deliverables according to the draw schedule below. 537 of 588 Now We're Cookin' Draw Schedule Draw Date End of Quarter Payment September 30, 2013 3rd Quarter $4,632 December 31, 2013 4th Quarter $14,075 March 31, 2014 1st Quarter $14,075 June 30, 2014 2nd Quarter $14,075 August 31, 2014 3rd Quarter $14,075 Total $60,932 2. Now We’re Cookin’ staff will be responsible for submitting reports to staff on a quarterly basis, and will present quarterly updates to the Economic Development Committee. 3. Now We’re Cookin’ shall facilitate city staff access to client companies to discuss opportunities for retention and the promotion of economic development in the City. 4. Related to condition 3, above, NWC shall notify the City as early as possible of any business looking to expand their business to a location outside the incubator. 5. NWC shall acknowledge that the programs, events, and general operations of the incubator portion of the business, has been funded, in part, by the City of Evanston. 6. Funding is also dependent upon Now We’re Cookin’ implementing a performance evaluation system to determine the level of satisfaction with the program. Legislative History: On August 7, 2013 the Economic Development Committee voted to recommend to the City Council an Economic Development grant in the amount of $60,933 for the period September 1, 2013 through December 31, 2014. On July 23, 2012, the City Council approved a grant agreement of up to $35,050 for the five month period August 1, 2012 through December 31, 2012 to assist in their NWC’s planned expansion into a formal food business incubator at their existing location at 1601 Payne Street in Evanston. Attachments Resolution 52-R-13 Proposed program evaluation reporting matrix Staff Memo to Economic Development Committee dated July 18, 2013 Now We’re Cookin’ expansion proposal dated June 3, 2012 538 of 588 8/27/2013 52-R-13 A RESOLUTION Authorizing the City Manager to Execute an Economic Development Grant Agreement with Now We’re Cookin’, Inc. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign the second grant agreement between the City and Now We’re Cookin’, Inc., attached hereto as Exhibit A and incorporated herein by reference (“Agreement”). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This Resolution 52-R-13 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 539 of 588 52-R-13 ~ 2 ~ EXHIBIT A Second Grant Agreement Between the City and Now We’re Cookin’, Inc. 540 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 1 GRANT AGREEMENT THIS GRANT AGREEMENT [“Agreement”] is entered into on this _____ day of _____________, 2013 [“Effective Date”], by and between the City of Evanston [“City”], and Now We’re Cookin’, Inc., an Illinois corporation [“Grantee”], regarding the expansion of the business located at 1601 Payne Street, Evanston, Illinois, described in Exhibit “A”, attached hereto and incorporated herein by reference [“Property”]. RECITALS WHEREAS, the City desires to retain local businesses and jobs as part of its economic revitalization efforts throughout Evanston; and WHEREAS, Grantee intends to expand its use of the Property as a business incubator (the “Incubator”); and WHEREAS, the City Council, as recommended by the Economic Development Committee, has authorized staff to manage and administer this Agreement on the City’s behalf, including, without limitation, authorizing the City Manager to execute this Agreement with Grantee, thereby establishing the terms, conditions, and requirements for participation in this Agreement in accordance with City guidelines, NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by this reference, and the mutual obligations of the parties as herein expressed, the City and Grantee agree as follows: AGREEMENT I. DEFINITIONS The following terms shall have the following meanings whenever used in this Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the intended meaning or scope of the terms set forth below shall be resolved solely by the City through its designated representative. a. “Completion Date” means the date that the Grantee has finished the Project pursuant to the plans approved by City Council and to the satisfaction of the Manager. b. “Manager” means the City’s Economic Development Manager, who shall manage and administer this Agreement on behalf of the City, or his/her designee. c. “Grant” means the total amount of the City’s grant of Economic Development Fund moneys to Grantee for purposes of funding the Project, which shall not exceed $60,932.00, the amount approved by City Council. 541 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 2 d. “Project” means the expansion of Incubator services by Grantee, as described in this Agreement. e. “Total Allowable Expenses” means the actual costs incurred, paid for, and documented by Grantee and approved by the Manager for the proper performance of the Project. f. ”Total Project Expenditure” means the total actual Project costs incurred by and paid for by Grantee including the costs of staff and marketing. II. TERMS OF GRANT a. City shall grant Grantee moneys not to exceed $60,932.00 (the “Grant Amount”) from its Economic Development Fund in accord with the terms of this Agreement. b. The City shall disburse the Grant moneys to Grantee in five (5) installments. 1. The City shall make the first such disbursement, not to exceed $4,632.00, no earlier than September 30, 2013. 2. The City shall make the second such disbursement, not to exceed $14,075.00, no earlier than December 31, 2013. 3. The City shall make the third such disbursement, not to exceed $14,075.00, no earlier than March 31, 2014. 4. The City shall make the fourth such disbursement, not to exceed $14,075.00, no earlier than June 30, 2014 5. The City shall make the fifth such disbursement, not to exceed $14,075.00, no earlier than August 31, 2014. c. The City shall not disburse any Grant installment to Grantee until the City receives the relevant quarterly report from Grantee required by Section III of this Agreement. The City shall disburse each installment no later than ten (10) business days after receipt of a quarterly report from Grantee that the Manager deems satisfactory in his/her discretion. III. GRANTEE’S RESPONSIBILITIES a. Grantee shall comply with all terms and conditions of this Agreement and all applicable requirements of Federal, Illinois, and City of Evanston law. 542 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 3 b. Grantee shall obtain and submit all required certificates of insurance, as set forth herein, to the Manager upon execution of this Agreement and prior to City’s execution. c. Grantee shall hire a manager for the Incubator no later than September 30, 2013. d. Grantee shall offer a quarterly pre-launch “Food Business 101” training seminar. e. Grantee shall develop and implement a marketing campaign to promote Incubator activities. f. Grantee shall submit to the City’s Economic Development Committee a quarterly progress report, with the first such report due September 30, 2013 that summarizes the following with regards to Incubator clients’: 1. Initial contact/entry Date; 2. Client training program participation dates; 3. Kitchen rental (start/end dates); 4. Number of employees (initially and upon leaving the Incubator); 5. Sales growth during tenure with the Incubator; 6. Location after leaving the Incubator; 7. Length of time to reach “fully loaded” / cash break-even; 8. Length of time in business after leaving the Incubator; 9. Whether external financing obtained, and from what source; 10. Training, seminar, and/or networking events held; 11. Summaries of satisfaction survey results regarding such events; 12. Public relations and media activity; 13. Profiles of companies in the incubator. g. Grantee shall facilitate City staff access to client companies to discuss opportunities for retention and the promotion of economic development in Evanston. h. Grantee shall notify City staff of companies associated with Grantee looking to expand so Staff may present retention opportunities within Evanston. 543 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 4 i. Grantee shall complete the Project per the Time of Performance set forth herein. j. Grantee shall acknowledge, in any Project press release(s), programs, and events, that the City’s Grant was vital to completion of the Project. IV. THE CITY’S RESPONSIBILITIES a. Within a reasonable time after Grantee notifies City of the completion of the Project or any portion thereof, the Manager shall inspect the relevant reports to ascertain whether they were completed in accordance with the Project scope approved by the City Council. b. Manager shall review Grantee’s request and accompanying documents for the Grant. If Grantee meets all its terms, conditions, and obligations under this Agreement, the Manager shall issue the Grant moneys as set forth herein. V. TIME OF PERFORMANCE The Grantee shall complete the Project no later than December 31, 2014. Failure to complete the Project within said time shall result in Grantee’s breach of this Agreement. Requests for additional time and extensions in Project completion time may be granted, but only if submitted in writing prior to the expiration of this Agreement. VI. INSURANCE a. During the entire period in which work on the Project is performed, the Grantee shall obtain and maintain in full force and effect during said period a Comprehensive General Liability Insurance policy in a general aggregate amount of not less than $1,000,000. b. The Comprehensive General Liability Insurance and Automobile Insurance policies, if any, shall name the City of Evanston, and their respective elected officials, officers, employees, agents, and representatives as additional insureds. c. All deductibles on any policy shall be the responsibility of the primary holder of such policy and shall not be the responsibility of the City of Evanston. d. Grantee shall provide evidence of required insurance to the Manager before execution of this Agreement. VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION a. Grantee covenants and agrees for itself, its successors and its assigns to the Property, or any part thereof, that it shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, sexual 544 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 5 orientation, marital status, national origin, ancestry, age, or physical or mental disabilities that do not impair ability to work, and further that it shall examine all job classifications to determine if minority persons or women are underutilized and shall take appropriate affirmative action to rectify any such underutilization. b. If Grantee hires additional employees in order to perform its responsibilities pursuant to this Agreement, or any portion hereof, it shall determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it shall hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. c. That, in all solicitations or advertisements for employees placed by it or on its behalf, it shall state that all applicants shall be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VIII. NO AGENCY CREATED Neither Grantee nor any third party hired by Grantee to complete the Project is an agent of the City. Any provisions of this Agreement that may appear to give the City any right to direct the Grantee concerning the details of the obligations under this Agreement, or to exercise any control over such obligations, shall mean only that the Grantee shall follow the direction of the City concerning the end results of the obligations. IX. OWNERSHIP OF DOCUMENTS All documents prepared and submitted to the City pursuant to this Agreement (including any duplicate copies) shall be the property of the City. The City’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights thereto. X. INDEMNIFICATION AND HOLD HARMLESS To the maximum extent permitted by law, the Grantee agrees to and shall defend, indemnify and hold harmless the City, and its respective officers, officials, employees, contractors and agents from and against all claims, liability, loss, damage, costs or expenses (including expert witness fees, reasonable attorneys’ fees, and court costs) arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or property resulting or arising from or in any way connected with the following, provided Grantee shall not be responsible for (and such indemnity shall not apply to) any negligence or willful misconduct of the City, or their respective officers, officials, active employees, contractors or agents: a. The development, construction, marketing, use or operation of the Property by the Grantee, its officers, contractors, subcontractors, agents, employees or other persons acting on Grantee’s behalf [“Indemnifying Parties”]; 545 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 6 b. The displacement or relocation of any person from the Property as the result of the development of the Project on the Property by the Indemnifying Parties; c. Any loss or damage to the City resulting from any inaccuracy in or breach of any representation or warranty of Grantee, or resulting from any breach or default by Grantee, under this Agreement; and d. Any and all actions, claims, damages, injuries, challenges and/or costs or liabilities arising from the approval of any and all entitlements or permits by the City, and their respective officers, officials, employees, contractors or agents. The foregoing indemnity shall continue to remain in effect after the Completion Date or after the earlier termination of this Agreement, as the case may be. XI. DUTY TO DEFEND Grantee further agrees that the hold harmless agreement in Article X, and the duty to defend the City, and their respective officers, officials, employees, contractors and agents, require the Grantee to pay any costs that the City may incur which are associated with enforcing the hold harmless provisions, and defending any claims arising from obligations or services under this Agreement. If the City chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to obligations or services under this Agreement, the Grantee agrees to pay the City’s attorney’s fees, expert witness fees, and all costs. XII. COMPLIANCE WITH LAW Grantee agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Property and implementation of the Project, as well as operations conducted on the Property. The Manager shall not issue any Grant money to the Grantee if there is in violation of any law, ordinance, code, regulation, or permit. XIII. TERMINATION If Grantee shall fail to cure any Event of Default upon notice and within the time for cure provided for herein, the City may, by written notice to the Grantee, terminate this Agreement. Such termination shall trigger the “Repayment of Grant” defined herein. Grantee may not terminate this Agreement without the express written consent of City. 546 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 7 XIV. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing as provided herein: To City: City of Evanston Economic Development Manager 2100 Ridge Avenue Evanston, IL 60201 Telephone: 847.448.4311 Facsimilie: 847.448.8020 Email: economicdevelopment@cityofevanston.org To Grantee: Now We’re Cookin’, Inc. 1601 Payne Street Evanston, Illinois 60202 Telephone: 847.570.4140 Facsimile: 617.687.2560 Attention: Neil Funk, President Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within ninety (90) days and shall continuously and diligently prosecute the same to completion. 547 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 8 c. City Remedies; Repayment of Grant. In the event of a default by Grantee of the terms of this Agreement that has not been cured within the timeframe set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement In the event of a default by Grantee that occurs after the City has disbursed any Grant funds, the total of such disbursement(s), plus any accrued interest, shall become immediately due and payable. All payments shall be first credited to accrued interest, next to costs, charges, and fees which may be owing from time to time, and then to principal. All payment shall be made in lawful money of the United States. Payments shall be made to City at the address set forth in Article XIV herein or at such other address as City may direct pursuant to notice delivered to Grantee in accordance with Article XIV. d. Grantee’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Article. Accordingly, Grantee shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Grantee and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandate, and specific performance shall be Grantee’s sole and exclusive judicial remedies. XVI. APPLICABLE LAW The internal laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. XVII. CONFLICT OF INTEREST a. No member, official, or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his/her personal interests or the interests of any corporation, partnership, or association in which he/she is, directly or indirectly, interested. b. The Grantee warrants that it has not paid or given, and shall not pay or give, any third person any money or other consideration for obtaining this Agreement. 548 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 9 XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES No member, official, agent, legal counsel or employee of the City shall be personally liable to the Grantee, or any successor in interest in the event of any default or breach by the City or for any amount which may become due to Grantee or successor or on any obligation under the terms of this Agreement. XIX. BINDING EFFECT This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. XX. AUTHORITY TO SIGN The Grantee hereby represents that the persons executing this Agreement on behalf of Grantee have full authority to do so and to bind Grantee to perform pursuant to the terms and conditions of this Agreement. XXI. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and, with the executed signature pages combined, shall constitute one single instrument. XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS a. This Agreement and the Exhibits and references incorporated into this Agreement express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. b. All waivers of and/or amendments to the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or the Grantee. XXIII. NON-ASSIGNMENT The Grantee shall not assign the obligations under this Agreement, nor any moneys due or to become due, without the City’s prior written approval, and Grantee and Grantee’s proposed assignee’s execution of an assignment and assumption agreement in a form approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. 549 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 10 XXIV. NO WAIVER No failure of either the City or the Grantee to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. [Signature page to follow] 550 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 11 IN WITNESS WHEREOF, the City, and the Grantee have signed this Agreement as of the dates set opposite their signatures. “CITY” Dated: By: Name: Title: “GRANTEE” Dated: By: Name: Title: ATTACHMENT: 1. Exhibit A – Legal Description of Property Return this form to: City of Evanston Economic Development Manager 2100 Ridge Avenue Evanston, IL 60201 551 of 588 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 12 Ex hibit A: Legal Description THE W EST 136.8 FEET OF LOT 7 (EXCEPT THAT PART FALLING WITHIN THE NORTH 35 FEET OF THE EAST 90 FEET OF SAID LOT 7 IN BLOCK 6, IN PAYNE’S ADDITION TO EVANSTON IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN. PIN: 10-12-015-413-0000 Commonly Known As: 1601 Payne Street, Evanston, Illinois. 552 of 588 Now We're Cookin' Reporting Matrix Business Name Evanston Y/N Initial Contact Kitchen Rental Start Date # Employees at Start Date Leave NWC Employees End Ave Qtrly Sales End Location After NWC Time to Reach Cash Break Even External Financing Obtained Y/N - Total Time in Biz after leaving Intro 101 Seminars Kellogg Relish Labs N Jul-13 Jul-13 2 Second City Y Jan-13 Fmrs Mkt Jun-13 2 Emma's Kitchen N Apr-13 x Jun-13 2 Krave Cuisine Y May-13 Jun-13 2 Yum Squared Bakery N Jun-13 Jun-13 2 Fusion Spice N Sep-12 Jan-13 FmrsMkt May-13 1 Olives4You N Jul-12 May-13 12 Liza's Crunch Granola Y May-12 Apr-13 2 Sweet Dollop Bakery N Mar-13 Vol. Prod Mar-13 1 Dark Chocolate Y Oct-12 Feb-13 1 Cookie Bar N Nov-12 Jan-13 2 Tasty Creations N Aug-12 Jan-13 3 27 Live Y Oct-12 Oct-12 2 Have Whisk Will Travel Y May-12 Oct-12 1 Heart & Soul Catering n Jun-12 Jun-12 5 Good Hope Rusks N Jan-12 Jan-12 fmrs Mkt May-12 1 GreenFin Aquaponics Y Jan-13 Jan-13 FrmsMkt Kellogg Diane Mejha N Jan-13 Jan-13 Fmrs Mkt Home Baked Gods N Aug-12 Sep-12 Maymee's Cookies N 1-Aug Sep-12 Oh Betty Salsa N Sep-12 Sep-12 Zen of Slow Cooking N Jan-12 May-12 Fmrs Mkt LetThemEatCandles N May-12 May-12 Red Saffron N Nov-11 Jan-12 Fmrs Mkt Sweet Yums N Jan-13 x Fmrs Mkt Blanca Valencia N Jun-13 x Gennadly Gilman N Jul-13 x Patty Wu-Manchester N Jan-13 x Lori Matesic N Jan-13 x Vol Prod MsPsGfree N Jun-13 x d/Ology N Nov-12 x Elizabeth Robinson Y Jan-13 x Casey and Julie Englemann N Apr-13 x Tina Kalil Y Feb-13 x Josh Musinski N Mar-13 x Joanne Relf N Jun-13 x Kim Wasilewski N Mar-13 x RyteBytes N May-13 Vol Prod Training/Seminar Participation 553 of 588 Memorandum To: Chair and Members of the Economic Development Committee From: Paul Zalmezak, Economic Development Coordinator Subject: Financial Assistance for Now We’re Cookin’ Culinary Service Center incubator program expansion Date: July 18, 2013 Recommendation: Staff supports a recommendation from the Economic Development Committee to the City Council to provide an Economic Development Partnership Grant of $60,933 to Now We’re Cookin’ (NWC) for the period September 1, 2013 through December 31, 2014 to assist with the implementation of the formal food business incubator program. The proposal will enable NWC to broaden its visibility in Evanston and is aimed at 1) improving the success rate of businesses operating within their facility; 2) differentiating NWC and Evanston from Chicago-based “shared-kitchen” space; and 3) assisting the startup and growth of culinary businesses within Evanston. NWC’s proposal is aligned with the key economic development principles in the adopted 2013 Economic Development Plan, including: 1) entrepreneurship support through events connecting investors and startups; 2) encouraging growth of businesses that increase Evanston’s quality of place characteristics; 3) supporting creation of new retailers through incubation and other means; 4) linking employment opportunities to workforce development partners. Funding Source: Staff recommends using funds from the Economic Development Fund’s Economic Development Partnership Contribution Account (5300.62659). The approved Fiscal Year 2013 budget allocated $290,500 to this account. To date, a total of $99,282 has been obligated from this account. Background: Chef and owner Nell Funk opened Now We’re Cookin’ in July of 2007 at 1601 Payne Street. At its inception, Now We’re Cookin’ was a unique entity in that it was one of only 554 of 588 three shared kitchen spaces in the Chicagoland area (one of which- Logan Square Kitchen – closed in 2012). Today Now We’re Cookin’ is the only facility that also offeres training courses, a broad range of seminars, mentoring, and event space. Currently, over 60 people are employed by the 35 companies operating in Now We’re Cookin’s shared-use kitchen space. Since its opening in 2007, a total of 82 businesses have used their shared-kitchen, of which approximately 16% of those businesses have grown into larger production facilities or their own spaces. Now We’re Cookin’ is looking to increase this success rate by formalizing their incubator model which will provide up- front training, on-going education, and stronger support services – specifically geared towards the “business side” of the culinary world. In July 2012, City Council approved a $35,050 Economic Development Fund grant for the period August 1, 2012 through December 31, 2012 to assist with the expansion of the NWC shared-use kitchen and its transition to a formal food business incubator. The agreement with the City committed NWC to complete the following activities: • Hire a part-time incubator manager, to coordinate new client screening, training, client support, mentoring and service expansion • Provide expanded training for entrepreneurs – including contracting for on-line training modules, materials preparation, and presenter fees • Expand the storage space and create a dedicated food product packaging area • Purchase dishwasher equipment to improve the efficiency of the facility • Upgrading and expanding NWC website to become a virtual community and resource center for Incubator participants. To date, NWC has utilized $29,396 of the approved $35,050 funding. Because the building owner leased the space proposed for the packaging and storage room, the remaining balance of $5,550 for the packing and storage room expansion has been deferred until the space becomes available again. Please refer to the summary table on page 4 of NWC’s 2013 proposal, attached. Project Overview Based on NWC’s first year experience with the incubator program, NWC has identified a need to increase staff time, contributions from mentors and experts, and events to support member entrepreneurs to address the increasing demands of the incubator participants. NWC’s proposed uses of funds reflects the need to for staff time to work closely with incubator participants, advisory board, and mentors in addition to marketing the program to raise the profile to attract potential investors. The total cost of the proposed program through December 31, 2014 is $120,667 as summarized in the Sources and Uses table below. The proposed city investment of $60,933 represents 50.5% of the total sources of funds. NWC’s revenues from kitchen 555 of 588 rentals, training/seminar fees, incubator member royalties, and outside investment are the additional sources. The City’s participation in the early stage of the incubator program formation will likely raise the profile of NWC as it furthers conversations with outside funders and pursues additional fundraising activities. Furthermore, NWC predicts the number of businesses it will serve will grow from approximately ten businesses initially, to 40 as the program matures, as a result of the City’s initial investment. NWC predicts they will be self- sustaining in late 2015 as the incubator program stabilizes and marketing efforts pay off. NWC will return in Fall of 2014 for a final request for funding of approximately $30,500 to complete the three year partnership with the City of Evanston. This is important as it reflects the owner’s approximately 50% stake in the business model and also provides a clear exit date for the City. Now We're Cookin' Incubator Sources and Uses of Funds September 1, 2013 - December 31, 2014 Sources Total % of Total City of Evanston $ 60,933 50.5% Now We're Cookin' $ 59,733 49.5% Total $ 120,667 100.0% Uses Total % of Total Incubator Manager Salary $ 80,000 66.3% Program Development $ 28,667 23.8% Incubator Marketing $ 12,000 9.9% Total $ 120,667 100.0% NWC proposes the following execution goals for the 24 month agreement: • Finalize hiring of incubator manager by August 15th • Offer up to six seminars per quarter and a quarterly pre-launch Food Business 101 training • Further develop and implement a marketing campaign specific to promote the food incubator activities (ongoing) • Provide a written quarterly report to staff tracking client and incubator performance data, including: 1. Initial Contact/Entry Date 2. Client training program participation dates 3. Kitchen rental (start/end dates) 4. Number of Employees (initially and upon leaving NWC) 556 of 588 5. Sales growth during tenure 6. Location after NWC 7. Length of time to reach cash break even 8. Length of time in business after NWC 9. External financing obtained (yes/no, and if “yes,” when and total) 10. Training / Seminar / Networking Events Delivered 11. PR and Media Activity 12. Profiles of Companies in the Incubator 13. Summary of quality/satisfaction survey results from seminars, events, training sessions, etc. Public Benefit The activities of the NWC incubator model directly follow key economic development principles and offer a unique opportunity for culinary businesses in Evanston and the surrounding communities. Now We’re Cookin’ anticipates larger contributions to the Evanston business community over the next two to three years including: • NWC incubator clients who transition to “second-stage” wholesale and retail culinary business enterprises in Evanston (i.e. job creation, sales and property taxes) • Increase Evanston’s profile as an entrepreneurial “hot spot” that nurtures the entrepreneurial spirit. • Potential increase in the number of “made in Evanston” culinary products and the resulting marketing and promotional opportunities for Evanston. • Increased bonds with the Evanston business community creating an incentive to remain in Evanston upon graduation Recommendation Staff is seeking a recommendation from the Economic Development Committee to the City Council to provide a grant in the amount of $60,933 for the period September 1, 2013 through December 31, 2014 to Now We’re Cookin’, subject to the following conditions: 1. Funding shall be in the form of a grant to be dispersed on a reimbursement basis within 10 days of receipt of quarterly report verifying project deliverables according to the draw schedule below. Now We're Cookin' Draw Schedule Draw Date End of Quarter Payment September 30, 2013 3rd Quarter $4,692 December 31, 2013 4th Quarter $14,075 March 31, 2014 1st Quarter $14,075 June 30, 2014 2nd Quarter $14,075 557 of 588 August 31, 2014 3rd Quarter $14,075 Total $60,993 2. Now We’re Cookin’ staff will be responsible for submitting reports to staff on a quarterly basis (as summarized earlier), and may be asked to periodically present updates to the Economic Development Committee. Staff will periodically distribute the quarterly reports to the Economic Development Committee and/or City Council. 3. Now We’re Cookin’ shall facilitate city staff access to client companies to discuss opportunities for retention and the promotion of economic development in the City. 4. Related to condition 3, above, NWC shall notify the City as early as possible of any business looking to expand their business to a location outside the incubator. 5. NWC shall acknowledge that the programs, events, and general operations of the incubator portion of the business, has been funded, in part, by the City of Evanston. 6. Funding is also dependent upon Now We’re Cookin’ implementing a performance evaluation system to determine the level of satisfaction with the program. Attachments -Now We’re Cookin’ proposal dated July 17, 2013. 558 of 588 1 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com To: City of Evanston – Paul Zalmezak, Economic Development From: Now We’re Cookin’ Nell Funk, Chef/Owner Feedback from Entrepreneurs participating in Now We’re Cookin’ Incubator activities: • . . . “([helped me] turn complex myriad of ideas into [a] focused plan for improving/ growing . . .” • . . . “gave me the confidence to move forward with my ideas. The contacts and ideas I leave [training] with are invaluable to the future of my business.” Proposal Summary: The purpose of this proposal is to request a continuation of the financial partnership started last year between City of Evanston and Now We’re Cookin’s Food Business Incubator. Under this arrangement, the City would continue to fund one‐time costs and a declining portion of the incremental annual incubator costs. The proposed additional funding of $54,840 (Sept. 2013 – Dec. 2014) and $36,560 (2015) for a total of $91,400 brings the City’s total participation to $126,450 over the 3 years mid‐’12 through mid‐’15. This is a fixed commitment – no further funding would be requested beyond 2015 as the Incubator is projected to be self‐financing. Year 1 (2012): $35,050 (100% of total incremental costs 6 mo 2012) ‐ FUNDED Year 2 (2013‐14): $54,840 (60% of total incremental costs) Year 3 (2015): $36,560 (40% of total incremental costs) $126,450 TOTAL PROPOSED Three Year COMMITMENT The Incubator ‐ operated out of Evanston’s own shared‐use commercial kitchen space – is designed to nurture a community through which passionate entrepreneurs launch exciting food businesses in the City of Evanston and beyond. Formally launched on during the first quarter of this year, it has already demonstrated its success through a broad range of activities that add great value to local start‐up food businesses. With a program poised for rapid growth, Now We’re Cookin’ invites the City of Evanston to continue its partnership in this exciting endeavor. 559 of 588 2 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Our original goals remain our focus: 1. To improve the success rates of businesses who start operations at Now We’re Cookin’, 2. To strongly differentiate Now We’re Cookin’ from Chicago‐based competitors in the “shared‐kitchen” space, and 3. To have greater overall impact within the local business community ‐ specifically by assisting in the start‐up and growth of businesses that remain in Evanston over the longer term. Based on the last 6 months experience, we know that quality staff time spent on marketing, developing Partnerships, constituency management (Board, Mentors, resource connections, etc) and consulting with the Incubator members / prospects are the activities which will accelerate the progress of the Incubator through 2014. Building and managing relationships is a time‐consuming task requiring focus and consistency. Thus the primary incremental costs are Staff time and this is the largest portion of the requested funds. Infrastructure costs (rent, utilities, maintenance, and overhead) will continue to be supported by Now We’re Cookin’. Poised for Growth: During the summer of 2012, the City of Evanston committed $35,050 to support the development of Now We’re Cookin’s food business incubator services. The Agreement with the City committed us to complete the following activities: • Hiring a part‐time incubator manager, to coordinate new client screening, training, client support, mentoring and service expansion • Providing expanded training for entrepreneurs – including contracting for on‐line training modules, materials preparation, and presenter fees • Expanding storage space and creating a dedicated food product packaging area • Purchasing equipment that will improve the efficiency and flexibility of the facility • Upgrading and expanding our website to become a community and resource center for Incubator participants The following chart provides a summary of our accomplishments against these items and proposed next steps: 560 of 588 3 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com 2012 Proposal Progress Next Steps Packaging Space: Phase 1: Packaging room and storage expansion. Phase 2: Rent adjacent loading bay DEFERRED due to Landlord renting out adjacent space. Revisit plan with landlord as the adjacent loading dock lease runs out. Commercial small-wares dishwasher: Install new equipment in storage/wash room. COMPLETED – hugely popular, is saving clients tons of time (up to 1 hr on every kitchen visit) Incubator Part-time Staff: Hire a part-time person to work 15-20 hours a week who will oversee incubator activity. COMPLETED: Hired Allison Forrer as part-time Incubator Manager starting Oct 2012 (shetendered her resignation 3/15 to take full time position with Share our Strength) In process of rehiring. Increasing emphasis on Client consulting and Partnership development. Website and Marketing Build an improved website COMPLETED (portion funded by City): Working with CoilSprings, an Evanston-based business, to complete client-facing features: Also contracted with an exciting firm to help integrate and expand our online marketing and social media programs. Build the public-facing site and tie this to our client-facing portal. Grow an enhanced set of PR and marketing strategies to greatly increase the inflow of possible seminar, training , and client incubator clients. 561 of 588 4 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Training and Skill-Building: Provide business training courses for start-up food entrepreneurs, and topical seminars for current and prospective businesses. COMPLETED AND ONGOING: Introduced an updated version of Food Business 101 to be held quarterly. Introduced a monthly 2-hour Introduction to Entrepreneurship session. Rolled out ongoing Seminar Series Expand Seminar series. Expand collaboration with Kellogg Integrate Mentors and other experts into training program Host regular Evanston food entrepreneur networking Recap of Expenditures and City Payments: In summary, we have been making excellent progress in delivering our Incubator Program. The reception has been very enthusiastic, and we have been talking with a strong flow of aspiring entrepreneurs who have an interest in participating in the program. The contribution of the City of Evanston to the ramp‐up has been a significant factor in our ability to drive this Program forward. Proposal INCREMENTAL COSTS FOR INCUBATOR TRANSITION: 2012 (5 mo) NWC Pmts 9/1/12‐ 3/31/13 City Payments To Date Initial Payment $20,050 Retrofit of existing loading bay to enable pkg space $1,800 Deferred to early ‘14 Packaging tables and storage cages $3,500 Deferred to early‘14 Commercial Small‐wares Washer (installed) $4,500 $4,346 $4,346 Website Upgrade (portion dedicated to Incubator) $5,000 $5,750 $5000 Incremental Utilities (principally heat for storage room) $250 Deferred to early ‘14 Incubator Manager $15,000 $14,375 Training Materials/Presenter Costs $2,500 $3,000 Incubator Marketing $2,500 $2,000 TOTAL PROJECT COSTS: $35,050 $29, 470 $29,396 562 of 588 5 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Because we had to defer the packaging space build‐out, we did not fully draw against the City’s initial commitment. While both selection of Website firm and Incubator Manager took time to complete, pushing the timing back 1 quarter from our initial estimate of completion by year‐ end 2012, we believe we have effectively executed against our contractually commitment for the first phase of City support. As for results, it is slightly early to report on all the data points we proposed, but here is aggregate data for the first 6 months: Data Point Results - Initial Contact 120 businesses contacted NWC about space/ training since August 1, 2012 - Training program Participation 10 businesses completed Food Business 101 13 businesses completed Introduction to Food Entrepreneurship 22 businesses participated in Seminars/work Sessions (+ 20 Kellogg students + 30+ other food entrepreneurs from the area in Networking session) - Kitchen Rental (start, end) 12 new renters since Oct 2012 The impact of our marketing program is showing up in the 20% increase in to‐date “high season” kitchen rentals (April through July). We continue to see a good flow of prospective entrepreneurs, and to experience about a 20% conversion rate (turning prospects to kitchen clients). It is our goal to increase that conversion percentage as we go through 2013, based on the higher‐value add we deliver and having success stories from our program. 563 of 588 6 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Status: Client Activity Summary – Evanston Impacts 11 40% of non‐farm venders at Evanston Farmers Market current or former clients of NWC. Evanston community is aggressively “market testing”! Path After NWC . . . Closed Store-front/Dedicated Space Using other production location Cottage Food Law Unknown 13% 4% 5% 18% 33% 8 business owners are Evanston Residents Employment: majority owner‐operated, using occasional contract help. Market‐oriented businesses like Gotta B Crepes hiring local summer employees through MSYEP and Curt’s Café. Foundation for Success: Now We’re Cookin’ opened its doors in July of 2007 in a 5,000 square feet of space in the Dr. Hill neighborhood (Evanston’s fifth ward) in north central Evanston. During our six years of operation, the shared kitchen has grown successfully – from hosting seven companies the first year to over 35 in the last fiscal year. During that time, of the 82 businesses which have used our space, 29 have moved on while the rest of the businesses remain active at some level here in Evanston (see Chart in Attachments) We are closely tracking clients to ensure that those with store‐ front and independent facility aspirations consider Evanston as their location of choice and look forward to working with Economic Development staff to facilitate their transitions. This year, we have seen a significant increase in entrepreneurs who are Evanston residents and intend to do everything we can attact as many Evanston business owners as possible. That success rate – 18% growing sufficiently as to outgrow Now We’re Cookin’s space or to feel established enough to take on their own space – demonstrates the rationale for our business incubation model. Our analysis reflects the experience that is dominant among incubator models across industries: we can significantly increase the success prospects of our client base by providing up‐front training, ongoing education, and stronger support services. This has ramifications for business spin‐out into the Evanston community, for local job creation, and for utilization of local vendors and service suppliers, as well as for the continued success of Now We’re Cookin’. 564 of 588 7 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com In the fall of 2012, Now We’re Cookin’ hired a part‐time food business incubator manager thanks to the initial financial support from the City of Evanston. As part of her work, the Incubator Manager conducted two short research projects to inform the framework for the new Food Business Incubator. Benchmarking & Client Survey Results SBA statistics suggest “nine out of 10 companies fail because of management deficiencies, and that 90% of those deficiencies could have been foreseen.” 6 Benchmarking – success driven by o Dedicated staff o Training, seminars, business planning and local resources to create client engagement o Collaboration with local business/ economic development centers o Marketing: In food community, social media + online marketing + word of mouth are most successful tactics What our clients need - o Access to industry resources o Mentoring/industry advice o Marketing o Business Planning/Strategy While we have been developing our Incubator services, we have observed that Venture Capital funds have finally started to reach across from the tech world into the food and packaged products world. The Appendix includes a partial list of recent deals. This movement not only reflects the general trends of growth in the artisanal, local and healthy food spaces, but reinforces our belief that this is the right time to get a significant Food Business Incubator off the ground in the Chicago area. It is our intention to leverage the funding provided by the City to help raise the profile of our efforts, attract additional funding and Partners, and to thereby attract THE next great food companies coming out of the Chicago market. 1) To ensure that the proposed programming meets the needs of local food businesses, Now We’re Cookin’ conducted a survey of its food business client base. 2) Second, Now We’re Cookin’ conducted a benchmarking study of other food business incubation programs across the country. Proposal for 2013: As we have worked our plans to date, it has become clear that increasing the flow of Incubator Members will require increased staff time, active contributions from Mentors and other technical experts, as well as frequent Community events to give Members the support and connections needed to progress their business rapidly. Reflecting this learning, we have adjusted our budgets to take into consideration the need to more aggressively work with all constituencies – from our Advisory Board and Mentors to our Members and the resources we 565 of 588 8 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com know about/have vetted. Total incremental expenditures needed to successfully drive the Incubator Program are projected to be up slightly from that projected last summer but we believe this additional staff time devoted to network and constituency development will pay big dividends. Estimated costs in 2013 through 2015 are as follows: INCREMENTAL COSTS FOR INCUBATOR TRANSITION: 9.1.2013 through 8.31.2014 City Share 60% 9.1.2014 through 8.31.2015 City Share 40% Incubator Manager ( 25 ‐ 30 hrs/wk) $60,000 $36,000 $60,000 $24,000 Program Development (training/seminar speakers, materials, Partner development, legal costs, etc) $25,000 $15,000 $18,000 $7,200 Incubator Marketing (on‐line PR program, materials, social media assist) $10,000 $6,000 $8,000 $3,200 TOTAL INCREMENTAL PROJECT COSTS: $95,000 $57,000 $86,000 $34,400 To meet the Now We’re Cookin’ portion of the expenses, we will have a combination of growing revenues from kitchen rentals and training / seminar fees supplemented with Incubator Member Royalties (% of Gross Revenue which is a requirement for participation) and outside funding, the “raise” of which is already underway with several high profile experienced Chicagoland food entrepreneurs. The City’s participation is a significant point of leverage in our discussions and we see it as constructively enhancing our efforts to complete the fund‐raising in a timely manner. It remains our goal to nurture businesses which will become independent operations within Evanston. Examples of businesses we are currently working with include a commercial aquaponics group anxious to locate in Evanston, a local allergen‐free/vegan baker moving in the direction of a storefront bakery, and a prospective juice bar owner. We are also working hard to develop an Evanston food entrepreneurs community by hosting networking sessions specifically for that group. Our first event, linked with the Kellogg worksession on March 9th, was a big success based on the feedback we received, and we look forward to hosting this gathering at least once every 6 weeks. Growing those local connections will help all the entrepreneurs and only serve to strengthen their local businesses. 566 of 588 9 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com In conjunction with our efforts to develop the infrastructure that can best support our clients, we have begun structuring formal Partnerships with technical service providers – organizations like Northland Laboratories in Northbrook which has agreed to provide discounted analysis and testing services for our clients through a co‐branded program. We are excited to see these Partnerships developing and – with the right time and attention – believe they will quickly begin to significantly enhance the overall Incubator Program and our ability to demonstrate the value we add for our clients. Finally, but importantly, we continue to aggressively develop our ties with the Kellogg School’s entrepreneurship program. This “town‐and‐gown” relationship has evolved into an active, full school year program for engaging students with our entrepreneurs, and we anticipate multiple branches developing from the coming year’s work (from work sessions, to internships, stronger intellectual capital available to our entrepreneurs well as broader use of NU resources such as the Law Clinic) We are working closely with Linda Darragh to structure the ongoing activity. Progress Tracking and Reporting: Tracking proposed last year I. Proposed Incubator Client Tracking Data To measure the success of our incubator operation, we are proposing to maintain tracking of clients coming through Now We’re Cookin as shown in Appendix 1. Additionally as we bring new clients into the Incubator, we will be getting them to commit to providing the following detail for a 5 year period: - Employee Numbers (start, upon leaving NWC) - Sales Growth (start, upon leaving NWC) - Location after NWC - Time to reach “fully loaded” cash break even - Time in business after NWC - External Financing Obtained (Y/N, when) 2. Proposed Incubator Activity Data: In addition to the proposed Client data, we have agreed with Economic Development to provide quarterly data on - Training / Seminar / Networking Events Delivered - PR and Media Activity Profiles of Companies in the Incubator We thank you for your consideration and appreciate your support. APPENDIX 1: CLIENT TRACKING DATA: 567 of 588 10 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Now We’re Cookin’ Client Summary ( Since mid 2007) Total Client Companies 82 Total who have used kitchens over 5 years of operation Current Clients 32 20 very active; others sporadic users Closed/Out of Business 14 Left to open in own space (or take advantage of Cottage Industry law) 8 e.g. Sweet Attila’s Bake Shop in Rodger’s Park, Rowie’s in Park Ridge, Lawrence Deans in Wilmette; Cottage: Crust, Heika’s Treat, Sheekar Merged/Acquired 1 Green Bag Lunch Moved to Expand – (i.e to larger space or co‐packer) 6 E. g. Pie, Scottie the Mondlebread Man, Mrs. M’s cookies, The Rice Table, Defloured, Tamale Foodie, Penny Pastry Temporary Use (pre‐open restaurants, between space bakers, overflow, etc) 14 e.g. 27 Live, Cookie Bar, FarmLogix, Fresh Takes Kitchen, Latitude 2, Klay Pot, Hoosier Mama Pies, Flora Confections Undetermined 4 APPENDIX 2: VC/ANGEL FUNDING ACTIVITY IN FOOD SPACE Company Biz Description Amount Funders Hampton Creek Foods plant‐0based egg ingredients $3MM Khosla, Founders Fund (PayPal execs) Unreal candy ‐ low suger, nothing artificial $10MM ++ Khosla,Bill Gates, Matt Damen, Raptor Consumer Partners Lyrical Foods non‐dairy cheese Nu‐Tek Salt potassium‐chloride salt substitute Khosla Beyond Meat chicken substitute Twitter founders Sand HillFoods "fake" meat Khosla ChowNow online restaurant ordering Good Egggs Marketplace for farmers and chefs undisclosed Harrison Metal Capital, Baseline Farmigo Marketplace for farmers and chefs $10 MM TechStars Kitchensurfing hirin of private chefs Plated ready‐to‐make dinner kits $1.3MM (convertible debt) Soylent liquid shakes $750,000 Crowdhoster Modern Meadow lab‐grown meat $2MM Khosla 568 of 588 11 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Revolution Foods school lunches $30MM debt + equity DBL Investors, Oak Investment Partners, Catamount Ventures, New Schools Venture Fund, the Westly Group and Physic Ventures. Food Genius analyzes restaurant menu data to predict food‐industry trends $1.2 MM Hyde Park Venture Partners and Hyde Park Angels; others include New World Ventures, the I2A Fund, Amicus Capital Happy Family Company baby and kids organic foods undisclosed acquired by Danone Little Duck Organics a kid’s snack maker $890,000 crowdfunded through CircleUp 18 Rabbits a granola maker $500,000 crowdfunded through CircleUp Melt butter alternative maker, $1M crowdfunded through CircleUp Rhythm kale chip maker, $765,000 crowdfunded through CircleUp APPENDIX 3: Training and Seminars Delivered since last year INCUBATOR TRAINING AND SEMINAR ACTIVITY 2013 Training or Event Start Date Introduction to Entrepreneurship 1/14/2013 Farmers Market Panel Seminar 1/26/2013 Food Business 101 1/29/2013 Introduction to Food Entrepreneurship 2/11/2013 Packaging and Labeling Panel Seminar 3/5/2013 NWC Incubator/Kellogg Launch Event 3/9/2013 Introduction to Food Entrepreneurship 3/18/2013 Introduction to Food Entrepreneurship 4/2/2013 Board/Mentor Meeting 4/26/2013 Introduction to Food Entrepreneurship 4/30/2013 Food Business 101 5/7/2013 Volume Production Techniques Seminar 5/9/2013 "Risk" Seminar ‐ Insurance and Legal Issues 6/4/2013 Introduction to Food Entrepreneurship 6/5/2013 569 of 588 12 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Introduction to Food Entrepreneurship 7/8/2013 Get Found on the Web ‐ video marketing Seminar 7/15/2013 Food Business 101 8/1/2013 570 of 588 To: Honorable Mayor and Members of the City Council From: Johanna Nyden, Economic Development Manager Meagan Jones, Economic Development Coordinator Subject: Recommendation for the West Village Business Association’s Application for the Evanston Great Merchants Grant Program Date: September 3, 2013 Recommended Action: Staff and the Economic Development Committee recommend to City Council approval of a Great Merchant Grant in the amount of $7,875 to the West Village Business Association for Fiscal Year 2013 projects, described in detail below. Funding Source: The Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The approved 2013 Fiscal Year Budget allocated a total of $147,000 to this account, with no more than $72,000 of that funding being allocated to the Great Merchants Grant Program. As of this date, Council has awarded a total of $53,685 for 2013 Merchants Grant projects. Summary: At the August 28, 2013 meeting, the Economic Development Committee recommended approval of a revised request from the West Village Business Association in the amount of $7,875. The original submission from the West Village Business Association requested funds for one project – the purchase of seven planters and seasonal plantings for the newly purchased planters. Members of the Association met with the City’s traffic engineer to determine if the proposed locations for these planters provided sufficient passing space for pedestrians and line of sight for vehicles. As a result of that meeting, West Village Business Association revised their request to include the purchase of nine planters of varying sizes, and a seasonal planting (winter 2013) for each. The revised submission was found to be complete based on the guidelines of the program. The activities are eligible by the adopted program guidelines of the Great Merchant Grant. Memorandum For City Council meeting of September 9, 2013 Item O2 Business of the City by Motion: West Village Business Association Grant For Action 571 of 588 The revised request was found to be complete based on the guidelines of the program. The proposed projects are eligible activities under the “Enhancement of Physical Environment” Project Eligibility Criteria for projects, as outlined in the application guidelines. Staff and the Economic Development Committee recommend that these activities be funded for an amount totaling $7,875. The submitted application with the supporting documentation is attached immediately following this memorandum. Legislative History: At the August 28, 2013 Economic Development Committee meeting, the Committee voted unanimously to recommend the approval of $7,875 of this grant award to the City Council in order to fund nine planters and seasonal plantings. Attachments: Amended West Village Business Association request memo and bids Original West Village Business Association Application 572 of 588 To: Chair and Members of the Economic Development Committee From: Johanna Nyden, Economic Development Division Manager Meagan Jones, Economic Development Coordinator Subject: Revised Recommendation for the West Village Business Association application for the Evanston Great Merchants Grant Program Date: August 28, 2013 Recommended Action: Staff supports a recommendation to City Council from the Economic Development Committee for a Great Merchants Grant of $7,875 to the West Village Business Association for projects described in detail below. The previous request was for a total of $8,379 and was revised due to a change in the scope of work to be completed. Funding Source: Staff is proposing to utilize the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The proposed 2013 Fiscal Year Budget allocated $147,000 to this account, with an allocation of no more than $72,000 to the Great Merchant Grants. As of this date, a total of $53,685 has been awarded. Summary: The original submission from the West Village Business Association requested funds for one project – the purchase of seven 36” X 30” planters and plantings for the newly purchased planters. Members of the Association met with the City’s traffic engineer to determine if the proposed locations for these planters provided sufficient passing space for pedestrians and line of sight for vehicles. As a result of that meeting, West Village Business Association has revised their request to include the purchase of five 36” X 30” planters, four 24” X 18” planters, and a seasonal planting for each. The revised submission was found to be complete based on the guidelines of the program. The activities are eligible by the adopted program guidelines of the Great Merchant Grant. Due to the revised bids, staff has amended its recommendation to approve the lower cost of $7,875 to the West Village Business Association for the purchase of 9 concrete planters and seasonal plantings (winter 2013). Memorandum 573 of 588 Page 2 of 2 The submitted application and supporting documentation is attached immediately following this memorandum. Attachments: • Revised Quotes 574 of 588 NATURE'S PERSPECTIVE LANDSCAPING, INC. 2000 Greenleaf Street, Evanston, Illinois 60202 (847) 475-7917 Fax (847) 475-7975 www.naturesperspective.com Proposal/Contract 13BES48303No 7600 C#8/27/2013 Proposal Submitted To:Work to be Performed at: Dickelle Fonda West Village Planters 1220 Darrow Ave West Village Planters Chicago, IL 60202 Chicago, IL 60202 JULIE # 847-491-9748 Cross St. F R ECLR.SugrCreek@aol.com NATURE'S PERSPECTIVE LANDSCAPING, INC., the "Contractor", hereby proposes to furnish all the materials and perform all the labor necessary for the completion of the following described work: Quantity Description Price Each Total PLANTERS Concrete Planters 36" X 30"EA5.00 $937.00 $4,685.00 Commercial Grade Concrete Flower Planter 36" dia. and 30" high with sandblasted brick red finish and seal coated for all weather protection. Installed with water reservoirs. Planter will be set in place and filled with soil. -3 cubic yards of soil (garden mix) Location of planters to be placed (3) Dodge Ave & Dempster Street corners, (2) at Dempster and Darrow SEASONAL ROTATIONS Annuals FlowersEA1.00 $650.00 $650.00 (1) Seasonal Arrangement for 5 large containers Winter Plant seasonal containers to create a "premium display" utilizing accents of Evergreen Boughs, Pussy Willow Tips, Winter berries, and Eucalyptus Pods. Concrete Planters 24" X 18"EA4.00 $540.00 $2,160.00 Commercial Grade Concrete Flower Planter 24" dia. X 18" high sandblasted brick red finish and seal coated for all weather protection. Installed with water reservoirs. Planter will be set in place and filled with soil. -1.5 cubic yards of soil (garden mix) Location of planters to be placed along Dempster Street between large containers Annual FlowersEA1.00 $380.00 $380.00 (1) Seasonal Arrangement for 4 small containers Winter Plant seasonal containers to create a "premium display" utilizing accents of Evergreen Boughs, Pussy Willow Tips, Winter berries, and Eucalyptus Pods. $7,875.00Total Comments: Above prices include all labor for installation, taxes and delivery unless otherwise noted. Any deletions, additions, or other changes to your proposal and/or plan may affect pricing and will need to be re-quoted. A minimum re-stocking fee of 25% will be charged for all special order items, or for items brought to the job site and not used due to customer initiated changes. If items are custom made they will be charged at 100% Above prices are based on complete proposal. Deletions, additions, or other changes to this proposal may affect prices and will need to be re-quoted. Specific time of day work requests must be made at least 48 hours in advance of work. 575 of 588 NATURE'S PERSPECTIVE LANDSCAPING, INC. 2000 Greenleaf Street, Evanston, Illinois 60202 (847) 475-7917 Fax (847) 475-7975 www.naturesperspective.com Proposal/Contract 13BES48303No 7600 C#8/27/2013 Proposal Submitted To:Work to be Performed at: Dickelle Fonda West Village Planters 1220 Darrow Ave West Village Planters Chicago, IL 60202 Chicago, IL 60202 JULIE # 847-491-9748 Cross St. F R ECLR.SugrCreek@aol.com NATURE'S PERSPECTIVE LANDSCAPING, INC., the "Contractor", hereby proposes to furnish all the materials and perform all the labor necessary for the completion of the following described work: All material is guaranteed to be as specified, and to be performed in accordance with the drawings submitted for above work and completed in a workmanlike manner for the sum of $7,875.00 with payments to be made as follows: 50 % on acceptance , remainder on completion , 10 days net . NOTE: Credit/Debit cards are not accepted. Any alteration or deviation from above involving extra costs will be executed upon verbal or written orders, and will become an extra charge over and above the quoted price. This proposal is contingent upon strikes, accidents or delays beyond our control. Contractor will carry and keep in force public liability and Workman's Compensation insurance in amounts desired by contractor. Owner will provide fire, tornado and all other insurance coverage necessary or desired by Owner, at Owner's expense. The General Conditions, as attached, are expressly incorporated into this agreement. For paving work , customers must select paver type , color , pattern and edge detail prior to scheduling and approve layout prior to commencing excavation . Walkway and patio base to be four inches of crushed compacted gravel with one inch torpedo sand leveling course. Edges retained with concealed edging. All brick paver work guaranteed by Nature's Perspective Landscaping Inc. for three years against settlement on undisturbed soil. Concrete pavers carry manufacturer's lifetime guarantee against breakage. Nature's Perspective will contact J.U.L.I.E. and assume responsibility for all J.U.L.I.E MARKED underground cable and lines. If we cut a marked line, we are responsible for its repair. Nature ' s Perspective is not responsible for cutting or damaging any UNMARKED buried lines , cable or satellite TV , modem , water , electrical , gas , sprinkler lines / heads , or any buried object that is not identified , marked , and located . Respectfully Submitted: Nature's Perspective Landscaping, Inc.By: Barbara Schwarz Note: This proposal may be withdrawn by us if not accepted within 15 days. ACCEPTANCE OF PROPOSAL The above prices and conditions are satisfactory and are hereby accepted. I accept the General Conditions on the back of this contract or that have been attached in an email or fax. You are authorized to do the work as specified. My acceptance of the proposal constitutes this as a valid and binding Agreement. Dated:_________________________________Signature: Owner Signature: Owner I am fully aware that I may rescind this contract within 3 days. I am fully aware that failure to make payment of final notice within 30 days of receipt shall invalidate limited warranty.576 of 588 Location: Pots located on Dempster and Dodge and Dempster and Darrow Install winter color to 3- 36" pots , 4 - 24" pots Winter Color: Winter color is a mixture of evergreen boughs installed in annual beds where the previous seasonal annuals have been removed. Along with evergreen boughs, specialty beds contain berries, branches and displays of mixed greens to add pops of seasonal color and provide added winter interest in key focal areas. Accent items such as glittered and painted branches, colored eucalyptus, specialty winter accents, and berries have been added to our product line. The sky is the limit when it comes to creating unique specialty displays for both beds and containers. August 27, 2013 Contract No. - 31741 2013 CONTRACT PROPOSAL WEST VILLAGE BUSINESS ASSOCIATION This is an agreement between Landscape Concepts Management, Inc., 31745 N Alleghany Rd., Grayslake, IL 60030, and West Village Business Association ("Client"), Attn: Dickelle Fonda, 1220 Darrow Ave, Evanston, IL 60202. Evanston, IL 60202 DESCRIPTION OF WORK TO BE PERFORMED Seasonal Color with Cement Pots SEASONAL COLOR CONTAINERS Landscape Concepts Management proposes to install 3 - 36" and 4 - 24" concrete pots in weatherstone brick red to your site : ·Installation includes the container, potting medium/drainage and delivery to the site. ·Flowers are not included. Please note: Delivery of the pots is going to take 8 weeks from the time the proposal is accepted Prices subject to change after 2 weeks WINTER COLOR Page 1 of 3Landscape Concepts Management, Inc. • 31745 N Alleghany Rd. • Grayslake IL 60030 577 of 588 August 27, 2013WEST VILLAGE BUSINESS ASSOCIATIONContract No. - 31741 2013 CONTRACT SUMMARY TOTAL COSTINCLUDED SERVICES $7,213.00SEASONAL COLOR CONTAINERS $1,385.00WINTER COLOR $8,598.00TOTAL: By Jesse E Bozman 002673 By Date August 27, 2013 Date LANDSCAPE CONCEPTS MANAGEMENT, INC. General: All services to be performed by trained, properly supervised personnel in accordance with accepted horticultural practices. Materials shall be applied at manufacturers recommended rates. The environmental impact of alternate products shall determine which is used. Sufficient personnel and equipment shall be provided to complete all operations in a timely fashion. Clean up (policing) of entire site to remove miscellaneous accumulated debris, branches, leaves, etc. Policing of the grounds will be part of every visit by a maintenance crew. Certificates of insurance will be provided upon request. We carry Worker’s Compensation and Occupational Disease Insurance, General Liability Insurance and Auto Liability Insurance. All water shall be provided by the owner with adequate silcox and/or hydrants provided. LCM will assume the responsibility for contacting the local utility location services for underground line locations. We cannot, however, be held responsible for any sub-surface lines which are not normally located and may not be buried to specification (at least 6”). These would include, but are not limited to, invisible dog fences, cable TV, security lines, irrigation or lighting systems, gas barbecue lines, and pool equipment lines. Payment Schedule: Invoices shall be submitted by LCM identifying each service performed and any additional authorized expenses on a monthly basis, and terms shall be net fifteen (15) days. Billing periods will be monthly, at the beginning of each month in which the service is performed. Balances unpaid after thirty (30) days from date of invoice are subject to a late payment charge of 1.5% per month. Customer shall pay LCM’s reasonable attorneys fees, expenses and costs incurred in collection of any outstanding invoices or enforcing any of the provisions of this Agreement, regardless of whether a legal action is initiated. Jurisdiction for any issue litigated under this contract shall be in Lake County, Illinois. Thirty Day Cancellation: The contract may be terminated by either party, upon thirty (30) days prior written notice to the other party. Acceptance: Acceptance of this contract constitutes a full review and approval of the attached specification sheets by the site ownership or its designated agent. Disclaimer: LCM will not be responsible for delays due to circumstance beyond our control. This includes strikes, labor disputes, fire, changes ordered in the work, unavoidable casualties, or acts of God. This proposal supersedes any previous proposals. Unless specifically agreed to by West Village Business Association, the terms, including prices, contained in this proposal are subject to renegotiation after two (2) weeks from the submitted date of proposal. After 14-days, you must contact LCM. If acceptable, please initial the payment schedule, and sign below. Page 2 of 3Landscape Concepts Management, Inc. • 31745 N Alleghany Rd. • Grayslake IL 60030 578 of 588 August 27, 2013WEST VILLAGE BUSINESS ASSOCIATIONContract No. - 31741LANDSCAPE CONCEPTS MANAGEMENT, INC. Page 3 of 3Landscape Concepts Management, Inc. • 31745 N Alleghany Rd. • Grayslake IL 60030 579 of 588 580 of 588 581 of 588 582 of 588 583 of 588 584 of 588 585 of 588 586 of 588 587 of 588 588 of 588