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08.12.13
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 12, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Evanston Town Board Meeting (II) Roll Call – Begin with Alderman Rainey (III) Mayor Public Announcements and Proclamations Warren Cherry Scholarship Fund 20th Anniversary, August 17, 2013 Bennison’s Bakery 75th Anniversary (IV) City Manager Public Announcements Recognition of Douglas Gaynor, Director Parks Recreation and Community Services Police Department Promotions Update on Tree Replacements and Community Funding Labor Day Holiday Building Opening/Closing Schedules and Waste Collections (V) Communications: City Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. 1 of 939 City Council Agenda August 12, 2013 Page 2 of 9 8/9/2013 12:56 PM (VII) Special Order of Business (VIII) Consent Agenda: Alderman Rainey (IX) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XI) Executive Session (XII) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Second Quarter Financial Report for Fiscal Year 2013/Proposed Budget Calendar for FY2014 Staff recommends that City Council accept and place the Second Quarter Financial Report for FY2013 on file. Staff recommends City Council adoption of the FY2014 Budget Calendar. For Action CONSENT AGENDA (M1) Approval of Minutes of the Special City Council meeting July 29, 2013 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 7/14/13 $2,983,335.61 Payroll through 7/28/13 $2,967,828.82 (A2) City of Evanston Bills FY2013 7/13/13 $3,239,371.41 Credit Card Activity Period End June 30, 2013 $ 142,179.70 For Action 2 of 939 City Council Agenda August 12, 2013 Page 3 of 9 8/9/2013 12:56 PM (A3.1) Approval of an Agreement with Greeley and Hansen for the Evanston Water Utility Electrical Study (RFP 13-25) Staff recommends City Council authorize the City Manager to execute an agreement for the Evanston Water Utility Electrical Study with Greeley and Hansen (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $73,220. Funding is provided by the Water Fund Account 7100.62180, which has a FY 2013 budget allocation of $75,000. For Action (A3.2) Approval of Final Vehicle and Equipment Purchase for FY2013 Staff recommends City Council approval for the final vehicle and equipment purchase for FY2013 of nine (9) replacement vehicles/units in the total amount of $434,165.98 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $292,180; Patten Caterpillar (635 W. Lake Street, Elmhurst, IL) in the amount of $93,585.98; and H. Barber & Sons Incorporated (15 Raytkwich Drive, Naugatuck, CT) in the amount of $48,400. Funding for these purchases is provided by the Equipment Replacement Fund Account 7780.65550, which has a FY2013 budget of $2,036,733. For Action (A3.3) Approval of Amendment with Schafer Consulting for Project Management Support Services for New World Financial System Implementation Staff recommends that City Council authorize the City Manager to execute an amendment for additional information technology support services with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $83,950. Funding for this item will be provided by General Fund salary vacancy savings totaling approximately $140,000. For Action (A3.4) Approval of Amendment for City Council Chambers and Room 2404 Camera and Technology Project Staff recommends that the City Council authorize the City Manager to execute an amendment for the contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the Civic Center camera and technology project for a not-to-exceed amount of $97,000. Funding is provided by the PEG dedicated funds from FY 2012 & 13 (Account 1510.52181- PEG Fees) for $72,000; and from the 2013 Capital Improvement Plan for $25,000. For Action 3 of 939 City Council Agenda August 12, 2013 Page 4 of 9 8/9/2013 12:56 PM (A4.1) Approval of the McDaniel Street Lighting Project Change Order No. 1 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $12,847.20. This Change Order will expand the scope of the contract to include the construction of street lights on McDaniel Street. Funding for this work will be from Pedestrian Safety Improvements CIP Account (415937) which has a budget of $275,000. For Action (A4.2) Approval of Church Street/Evanston Township High School Lighting Project Change Order No. 2 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $79,802.40. This Change Order will expand the scope of the contract to include the construction of street lights on Church Street. Funding will be provided by the Church Street Streetlights CIP Account (416147) which has a budget of $85,000. For Action (A5) Resolution 43-R-13; Utility Easement with GENDELL/WNB LLC for Trader Joe’s Development Staff recommends that the City Council adopt Resolution 43-R-13 granting a utility easement to GENDELL/WNB LLC for Trader Joe’s Development. The easement will be for a 70-year period. No City funding is required for this easement. For Action (A6) Resolution 47-R-13 Authorization for Boat Access Area Development (BAAD) Grant Application Staff recommends City Council approval of Resolution 47-R-13 which authorizes the City Manager to sign the Certification Statement for the Boat Access Area Development (BAAD) grant application through the Illinois Department of Natural Resources for the Church Street Boat Ramp Renovations Project. For Action 4 of 939 City Council Agenda August 12, 2013 Page 5 of 9 8/9/2013 12:56 PM (A7) Resolution 48-R-13 Authorizing the City Manager Submit an Illinois Transportation Enhancement Program (ITEP) Grant Application for Sheridan Road and Chicago Avenue Bike Path Staff recommends approval of Resolution 48-R-13 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the Sheridan Road bike path (from Ridge Avenue to Chicago Avenue) and the Chicago Avenue bike path (from Sheridan Road to Church Street). The total cost of funding this project is estimated to be $1,865,503 of which $1,492,403 would be funded by ITEP Grant funds. The remaining $373,100 would be funded by the City of Evanston FY2014 Capital Improvement Plan. For Action (A8) Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Staff recommends that City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be exploring financial support from Northwestern University, Northshore University Health System and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. For Action (A9) Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicago Ave. Staff recommends adoption of Ordinance 94-O-13, which decreases the number of Class O liquor licenses from three to two. For Introduction (A10) Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicago Ave Staff recommends adoption of Ordinance 94-O-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. For Introduction (A11) Ordinance 96-O-13 Amendment to the Howard/Hartrey Tax Increment Financing District Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. For Introduction and Action 5 of 939 City Council Agenda August 12, 2013 Page 6 of 9 8/9/2013 12:56 PM (A12) Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric Vehicle Charging Stations Staff recommends City Council City consideration of Ordinance 57-O-13, which amends Title 10 regarding restricted use of Electric Vehicle Charging Stations and parking Violation Penalties to regulate parking in electric vehicle charging stations. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action (A13) Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702 Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue The Transportation/Parking Committee and staff recommend City Council City consideration of Ordinance 79-O-13 which amends Title 10 to replace the existing cab stand at 1702 Sherman with a three (3) minute Passenger Loading Zone. The Music Institute of Chicago is relocating its headquarters to 1702 Sherman Avenue. A new taxicab stand is recommended for the 1600 block of Oak Avenue. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action (A14) Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on Hurd Avenue Staff recommends City Council adoption of Ordinance 82-O-13 which adds both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action (A15) Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25- 1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action 6 of 939 City Council Agenda August 12, 2013 Page 7 of 9 8/9/2013 12:56 PM PLANNING AND DEVELOPMENT (P1) Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87-O-13 granting a special use permit for the operation of a Commercial Indoor Recreation Facility at 2025 Dempster Street. Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at as a practice and skills training facility for the Evanston Soccer Association. For Introduction (P2) Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. For Introduction (P3) Approval of Three Year Extension of Planned Development at 1603-1629 Orrington Avenue Staff recommends approval of the requested three year extension to the adopted Planned Development at 1603-1629 Orrington Avenue. The property owner cites challenges due to the economic downturn and does not want to start construction of the final phase of the Planned Development until market conditions improve and leasing activity for the existing retail space at the property improve. For Action (P4) Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Staff recommends consideration of Ordinance 86-O-13, granting Special Use for a Planned Development and Independent Living Facility at 1611-1629 Chicago Avenue, “North Shore Residence.” This ordinance was introduced at the July 22, 2013 City Council meeting. For Action HUMAN SERVICES (H1) Approval of Township of Evanston July 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of Ju ly 2013 in the amount of $155,878.49. For Action 7 of 939 City Council Agenda August 12, 2013 Page 8 of 9 8/9/2013 12:56 PM (H2) Approval of Torrens Funding for Lead Paint Removal Expentitures Staff and Human Services Committee recommend City Council approval of two payments to be made from Account 2435.65127 Lead Paint Hazard Grant for lead rehabilitation at the following properties: 806-808 Reba Place ($56,000.00) and 1621 Fowler Avenue ($9,100.00). Funding is provided from the Torrens Indemnity Fund (Torrens Act 735 ILCS 35/0.01). The City of Evanston serves as a pass through for funding from Account: 2435.55231. For Action (H3) Approval of 2013 Agreement with Youth Job Center of Evanston for Career Pathways to Sustainable Employment Program Staff and the Human Services Committee recommend approval of the agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL) to provide fifteen disconnected and unemployed young adults with a career pathway plan that leads to educational/work trade certification, etc., employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2013. Funding is provided by Parks, Recreation and Community Services Account 3215.62490. For Action (H4) Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). For Action (H5) Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease Agreement Staff recommends that City Council adopt Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was held at the July 8, 2013 City Council meeting. For Action 8 of 939 City Council Agenda August 12, 2013 Page 9 of 9 8/9/2013 12:56 PM MEETINGS SCHEDULED THROUGH SEPTEMBER 16, 2013 Upcoming Aldermanic Committee Meetings Wed, Aug 21 6 pm M/W/EBE Committee Friday, Aug 23 7 am Housing & Homelessness Commission Wed, Aug 28 6 pm Transportation/Parking Committee Wed, Aug 28 7:30 pm Economic Development Committee Mon, Sept 9 5:45 pm A&PW, P&D, City Council Meetings Tues, Sept 10 7 pm Housing & Community Dev Act Committee Wed, Sept 11 7 pm Northwestern University/City Committee Mon, Sept 16 7 pm Human Services Committee Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 939 TOWNSHIP BOARD MEETING City Council Chamber Lorraine H. Morton Civic Center 2100 Ridge Ave., Evanston, IL Monday, August 12, 2013 The Township Trustee Board will be meeting to discuss the business of the Township as related to their functionality and their future interactions with the City Government. This meeting will not occur before 7:00 pm AGENDA 1. Call to Order – Town Clerk, Hon. Rodney Greene 2. Nomination and swearing in Oath for Moderator 3. Citizen Comment 4. Introduction of Ordinance 1T-O-13 setting a nine month budget for the township, such budget which proposes a continuing, pro-rata sum derived from the previously approved FY2012/13 Township Budget 5. In furtherance of 60 ILCS 1/80-60, whereby the Town Board may adopt all or part of the tentative budget and appropriation ordinance as the Town Board deems necessary, further evaluation and consideration of the proposed Township budget which follows the public hearing held on August 5, 2013. 6. Discussion and direction to staff concerning Public Act 98-0127 and possible adoption of 12 month budget for Township incepting January 1, 2014 – December 31, 2014. 7. Adjourn 10 of 939 For Town Board Meeting of August 12, 2013 Agenda Item 4 Ordinance 1T-O13: Township Budget For Introduction and Action To: Honorable Mayor and Members of the Evanston Town Board From: Wally Bobkiewicz, City Manager Subject: Evanston Township Budget Date: August 12, 2013 Recommended Action: Staff recommends passage of the 2013-14 Township of Evanston Budget. The funding level recommended is a nine month allocation at the exact same spending level from Fiscal Year (FY) 2012 – 13. $959,514.75 would come from the General Assistance Fund and $274,539.00 from the Town Fund for a total FY 2013 Township budget of $1,234,053.75. Suspension of the Rules is recommended for Introduction and Action on August 12, 2013. Summary: In light of recent discussions regarding the Township of Evanston 2013-14 Budget, staff recommends passage of a Township Budget from April 1, 2013 through December 31, 2013. It will be nine month budget or exactly 75% of the $1,646,406 approved by the Town Board of Trustees for the 2012-13 budget. This action will allow the Township additional time to focus on preparing a FY 2014 budget. The Township’s FY 2014 Budget will go through the Human Services Committee before being sent to the full Town Board for consideration mirroring past practice. Additionally, staff will come back to the Town Board in September with a memo and ordinance recommending the Township’s fiscal calendar be changed from an April 1-March 31 fiscal year to a calendar year matching that of the city’s. A nine month budget passed tonight will reflect this future consideration. Finally, in September staff will present to the City Council for its consideration an ordinance placing a binding referendum question onto the spring 2014 ballot regarding the dissolution of the Evanston Township. The binding referendum question regarding Evanston Township dissolution can now be placed upon the ballot as a result of Illinois Public Act 98-0127. Attachments: Ordinance 1T-O-13 Memorandum 11 of 939 8/6/13 1T-O-13 AN ORDINANCE Proposed Budget and Appropriation Ordinance For Town Purposes For April 1, 2013 through December 31, 2013 WHEREAS, a tentative Budget and Appropriations Ordinance for the Town of the City of Evanston, Cook County, Illinois, was prepared and filed in the Office of the Town Clerk, and the Budget was available for public inspection and comment; and WHEREAS, a public hearing was held on the Budget and Appropriation Ordinance on August 5, 2013; WHEREAS, all persons desiring to be heard on the matter of the budget were heard, and the Budget was submitted to the Town Board of the Town of Evanston, Cook County, Illinois; WHEREAS, the Township’s fiscal year begins April 1, 2013 and ends March 31, 2014, and thus the first quarter of the fiscal year elapsed as of June 30, 2013; WHEREAS, the Town Board previously met, considered, and already approved certain of the Township bills incurred during the first and second quarters of this fiscal year; WHEREAS, the Town Board of the Town of Evanston further deliberated regarding the proposed budget on August 12, 2013, and the Town Board directed the following ordinance be prepared in accordance with the following form; 12 of 939 1T-O-13 ~2~ WHEREAS, pursuant to 60 ILCS 1/80-60, the Town Board may adopt all or part of the tentative budget and appropriation ordinance, as the Town Board deems necessary; WHEREAS, pursuant to 60 ILCS 1/85-13, the Town Board may expend funds to provide certain services to the residents of Evanston Township; WHEREAS, the Town Board hereby approves the budget for the Township for 9 of the 12 months of the Township’s fiscal year, for fiscal year 2013/14 through December 31, 2013, said budget which recites a pro-rata sum derived from the previously approved FY2012/13 Township Budget; WHEREAS, the Town Board shall reconvene at a Special Township Meeting in September to consider the effect of Public Act 98-0127, as well as the advisability of revising and setting the fiscal year of the Township to run from January 1, 2014 through December 31, 2014. BE IT ORDAINED BY THE TOWN BOARD OF THE TOWN OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the following Budget for 9 of the 12 months of the fiscal year commencing April 1, 2013 and ending March 31, 2014, be and is hereby approved and adopted. SECTION 2: That there is hereby appropriated for use of this Town for the 9 month portion of said fiscal year, the following: 13 of 939 1T-O-13 ~3~ FROM THE TOWN FUND, A TOTAL OF $ 274,539.00 FROM THE GENERAL ASSISTANCE FUND A TOTAL OF $ 959,514.75 TOTAL APPROPRIATIONS $1,234,053.75 SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Accord: _________________________, 2013 ______________________________ Gary Gaspard, Supervisor Attest: _______________________________ Town Clerk Approved as to form: ______________________________ W. Grant Farrar, Town Board Attorney 14 of 939 7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report For City Council meeting of August 12, 2013 Item SP1 Second Quarter Financial Report for Fiscal Year 2013 For Acceptance and Placement on File Adopt the Proposed FY2014 Budget Calendar For Action To: Honorable Mayor and Members of the City Council From: Marty Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Division Manager CC: Wally Bobkiewicz, City Manager Subject: Second Quarter Financial Report for Fiscal Year 2013/ Proposed Budget Calendar for FY2014 Date: August 12, 2013 Recommended Action: Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2013 on file. Staff recommends City Council adoption of the FY2014 Budget Calendar. Summary: The City ended the second quarter of the 2013 fiscal year in stable financial condition. Through June 30, 2013, there is a General Fund surplus of approximately $2.5M. The City’s financial performance is the result of revenues remaining relatively consistent with budget targets and expenditures being held below budgeted levels. June represents the sixth month, or 50% of the City of Evanston’s 2013 fiscal year. Attached are summaries of the City’s funds for the second quarter of FY 2013. In reviewing these reports, please note the following: A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). State revenue sources are delayed by one to three months based on the revenue source in question. While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis. Memorandum 15 of 939 - 2 - Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. General Fund Revenues: General Fund revenues through the June 30, 2013 were $42.7M or 50.5% of budget, or slightly above the 50% budget target. The second quarter performance of major General Fund revenue sources is summarized below: Through June 30, 2013 property tax revenue was $6,545,258 or 52.4% of budget. State income tax was recorded in the amount of $3,964,600 through June 30, 2013, achieving 62.7% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. Regular sales tax revenue in FY 2013 was $4,389,931 or 47.2% of budget. Home rule sales tax revenue in FY 2013 was $2,681,061 or 45.7% of budget. Staff anticipates that December sales tax revenues will bring year-end totals for these items closer to budget targets. Real estate transfer tax through June 30, 2013 totaled $1,235,857 achieving 57.6% of the budget target for this item. This includes large property sales. Through June 30, 2013, licenses, permits, and fees were approximately 54.8% of budget. Permit revenue was $3,320,496 or 78.5% of budget. In comparison, license revenue is $1,132,175 or 31.2% of target budget. General Fund Expenditures: Through June 30, 2013, General Fund expenditures were $40,181,597 or 47.5% of budget for FY 2013. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example: Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months. Police Department assigns additional patrol details during the summer months. While the previous winter was relatively mild, certain overtime wages in Public Works for services such as snow/ice removal may occur during the months of November and December. Enterprise Funds: Revenues and expenses for the Parking, Water, and Sewer Funds were all below the 50% budget target. Revenues in the Solid Waste Fund exceeded the budget target by 1.3% and expenses were below the budget target by 9.8%. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. For example, the majority of enterprise fund capital project expenses are incurred throughout the summer months. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2013. 16 of 939 - 3 - Capital Improvement Projects: The Amended FY 2013 Capital Improvements Plan, totaling $39,795,351 was approved during the May 20, 2013 City Council Meeting. Through June 30, 2013, the City has expended $3,405,401 on FY 2013 capital projects. The complete 6-Month Capital Improvement Projects Report has been attached to this memorandum. A summary of capital project spending through June 30, 2013 by fund is provided in the table below: Legislative History: N/A Attachments Attachment 1: June 30, 2013 Monthly Financial Report Attachment 2: June 30, 2013 Investment Report Attachment 3: FY 2013 6-Month Capital Improvement Projects Report Attachment 4: Proposed FY2014 Budget Calendar Amended YTD Expenses Funding Source FY 2013 6/30/2013 MFT Fund 1,400,000$ -$ E911 Fund Funding 120,000 19,410 CDBG Fund 494,800 839 Washington National TIF Fund 2,836,000 112,118 Howard-Hartrey TIF Fund 1,900,000 - Southwest TIF Fund 580,000 422,675 Howard-Ridge TIF Fund 800,000 997 West Evanston TIF Fund 1,285,000 100,000 Capital Improvements Fund 13,575,351 1,588,887 Special Assessment Fund 361,000 8,004 Parking Fund 3,455,000 483,811 Water Fund 8,065,700 324,517 Sewer Fund 4,922,500 344,143 TOTAL 39,795,351$ 3,405,401$ 17 of 939 To: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/Chief Financial Officer From: Louis Gergits, Finance Manager Hitesh Desai, Accounting Manager Subject: June 2013 Monthly Financial Report Date: August 2, 2013 Please find attached the unaudited financial statements as of June 30, 2013. A summary by fund for total revenues, expenditures/expenses, fund balances, and cash balances is as follows: YTD YTD YTD 6/30/2013 6/30/2013 6/30/2013 6/30/2013 6/30/2013 Unreserved Cash Fund Name Fund # Revenue Expenses Net Fund Balance Balance* General 100 42,674,173$ 40,181,597$ 2,492,576$ 19,526,063$ 13,037,089$ HPRP 190 - - - - - Neighborhood Stabilization 195 1,689,387 793,694 895,693 895,693 898,671 Motor Fuel 200 905,121 417,336 487,785 1,487,153 1,649,548 Emergency 911 205 459,742 508,437 (48,695) 1,216,112 967,791 SSA#4 210 193,029 185,000 8,029 (108,974) (118,408) CDBG 215 195,542 498,018 (302,476) (289,677) (202,614) CDBG Loan 220 51,845 61,824 (9,979) 2,134,834 (28,231) Economic Development 225 856,323 678,177 178,146 2,328,550 1,705,947 Neighborhood Improvement 235 - - - 129,915 129,915 Home 240 406,154 348,174 57,980 3,364,355 9,128 Affordable Housing 250 3,974 26,995 (23,021) 2,213,105 475,931 Washington National TIF 300 2,505,504 2,179,094 326,410 7,617,714 7,186,565 SSA#5 305 228,083 - 228,083 661,137 632,677 SW II TIF (Howard Hartrey) 310 600,232 1,110,006 (509,774) 3,735,865 3,735,867 Southwest TIF 315 255,915 437,425 (181,510) 123,429 123,429 Debt Service 320 7,143,122 2,510,475 4,632,647 7,528,795 6,009,105 Howard Ridge TIF 330 371,272 493,474 (122,202) 933,308 642,319 West Evanston TIF 335 43,057 160,000 (116,943) 755,904 751,012 Dempster-Dodge TIF 340 - - - - - Capital Improvement 415 15,224 1,368,997 (1,353,773) 2,048,138 3,289,004 Special Assessment 420 87,814 166,834 (79,020) 1,826,295 1,826,295 Parking 505 4,988,108 3,202,185 1,785,923 16,204,223 16,295,956 Water 510-513 6,750,490 6,250,570 499,920 9,692,575 9,178,382 Sewer 515 7,168,623 6,870,188 298,435 4,498,013 2,145,557 Solid Waste 520 2,571,176 2,116,135 455,041 (992,843) (1,609,700) Fleet 600 1,591,446 1,619,494 (28,048) (135,145) (667,691) Equipment Replacement 601 757,456 355,263 402,193 991,021 1,073,790 Insurance 605 8,467,890 8,086,805 381,085 (6,995,414) 266,051 Library 185 2,424,952 2,362,735 62,217 1,163,313 629,212 Total**93,405,654$ 82,988,932$ 10,416,722$ 82,553,457$ 70,032,597$ *This is net of any interfund receivables/payables **This summary does not include the Police or Fire Pension Funds even though detailed reports are included. Memorandum 1 of 3818 of 939 Included above are the ending balances as of June 30, 2013 for both unreserved fund and cash balances. Of these two amounts, cash balance is the more meaningful metric since this represents liquid cash and/or invested assets which June be used (or easily sold) to support and fund current operations. While ending fund balance is also an important measurement of the City’s financial health, it usually includes illiquid assets or future cash receipts or disbursements such as receivables (including property tax) due to the City and accounts payable/accrued expenses. Since this financial report is for the sixth month of the fiscal year, many of the year-to- date tax revenues are estimated due to normal delays between the liability month (when the tax becomes obligated to us) and the month of collection. There is typically a one to three month delay in collection for income tax, sales tax, use tax and telecommunications tax. Through June 30, the General Fund is operating at a $2.5 million surplus. Revenues are over budget year to date primarily due to favorable variances in Income Tax (12.7% over budget), Building Permits (29.8% over budget), Other Permit Fees (25.2% over budget) and Intergovernmental Revenue (134.3% over budget). Expenses are under budget primarily due to favorable variances in the City Manager’s Office (11.4% under budget), Administrative Services (9.4% under budget), Community and Economic Development (7.2% under budget), and Parks, Recreation and Community Services (7.9% under budget). Parks, Recreation and Community Services will see increased costs as summer seasonal and youth employment expenses are incurred over the summer. Through June 30, 2013, the Special Service Area (SSA) #4 Fund is showing a negative fund balance of $108,974 and a negative cash balance of $118,408. Through June 30, 2013, the CDBG Fund is showing a negative fund balance of $289,677 and a negative cash balance of $202,614. This negative cash balance is the result of the City not receiving its 2013 Community Development Block Grant funding disbursement from the Department of Housing and Urban Development (HUD). These negative balances will not appear in future reports as the City received the HUD disbursement of $379,000 in early July. Through June 30, 2013, the CDBG Loan Fund is showing a negative cash balance of $28,231. This negative cash balance is the result of a transfer of $205,000 in loan expenditure from the CDBG Fund to the CDBG Loan Fund as of December 31, 2012. Staff anticipates the negative cash balance in the CDBG Loan Fund will be resolved when the City receives its 2013 disbursement from HUD in August. Through June 30, 2013, the Solid Waste Fund is showing a negative fund balance of $992,844 and a negative cash balance of $1,609,700. The Solid Waste Fund has operated at a surplus of $455,041 through June 30, 2013. This surplus has reduced the negative fund and cash balance in the Solid Waste Fund. Through June 30, 2013, the Fleet Fund is showing a negative fund balance of $135,145 and a negative cash balance of $667,691. 2 of 3819 of 939 Through June 30, 2013, the Insurance Fund is showing a negative fund balance of $6,995,414. This negative balance is primarily due to insurance reserves for potential claims payable. These claims/cases have not been settled, and therefore there is no guarantee the City will actually experience this negative fund balance as estimated. Staff will continue to monitor the Insurance Fund and provide regular updates to the City Council in the future. If there are any questions on the attached report, please contact me by phone at (847) 859-7816 or by email: lgergits@cityofevanston.org. Detailed fund summary reports can be found at the following link: http://www.cityofevanston.org/city-budget/financial-reports/ CERTIFICATION OF ATTACHED FINANCIAL REPORTS As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the City of Evanston, hereby affirm that I have reviewed the June 30, 2013 year-to-date financial information and reports which to the best of my knowledge appear accurate and complete. 3 of 3820 of 939 RevenuesBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetBudgetActual% of BudgetProperty Tax12,481,386$ 6,545,258$ 52.4%-$ -$ -$ -$ -$ -$ -$ -$ Sales Tax15,152,800 7,070,992 46.7%- - - - - - - - State Income Tax6,322,645 3,964,600 62.7%- - - - - - - - Utility Tax8,514,306 4,237,424 49.8%- - - - - - - - Real Estate Transfer Tax2,146,300 1,235,857 57.6%- - - - - - - - Liquor Tax2,350,000 1,052,871 44.8%- - - - - - - - Other Taxes5,961,146 2,353,502 39.5%- - - - - - - - Licenses, Permits, Fees9,419,640 5,162,432 54.8%- - - - - - - - Charges for Services7,904,198 3,568,043 45.1% 6,434,293 3,172,433 49.3% 13,157,500 6,535,609 49.7% 12,908,000 6,861,127 53.2% 3,624,033 1,944,988 53.7%Intergovernmental Revenues786,798 1,481,472 188.3%- - - - - - 140,000 3,204 2.3%Interfund Transfers7,693,367 3,821,264 49.7% 3,631,350 1,815,675 50.0%- - - - 1,245,967 622,984 50.0%Other Non-Tax Revenue5,790,465 2,180,458 37.7% 2,034,004 - 0.0% 3,771,800 214,881 5.7% 7,119,865 307,496 4.3%- - Total Revenues84,523,051$ 42,674,173$ 50.5% 12,099,647$ 4,988,108$ 41.2% 16,929,300$ 6,750,490$ 39.9% 20,027,865$ 7,168,623$ 35.8% 5,010,000$ 2,571,176$ 51.3%ExpendituresLegislative635,096$ 340,190$ 53.6%-$ -$ -$ -$ -$ -$ -$ -$ City Administration1,873,088 726,640 38.8%- - - - - - - - Law Department989,154 465,207 47.0%- - - - - - - - Administrative Services Department 8,776,493 3,563,190 40.6%- - - - - - - - Community and Econ. Development 2,721,262 1,165,761 42.8%- - - - - - - - Police Department25,552,038 13,131,037 51.4%- - - - - - - - Fire & Life Safety Services13,741,148 7,088,980 51.6%- - - - - - - - Health Department2,633,716 1,200,308 45.6%- - - - - - - - Public Works - Operating9,660,554 4,941,149 51.1% 10,968,984 2,717,560 24.8%- - - - 5,264,222 2,116,135 40.2%Public Works - Capital Outlay- - 3,455,000 484,625 14.0%- - - - - - Parks, Recreation & Comm. Services 17,937,873 7,559,135 42.1%- - - - - - - - Utilities - Operating- - - - 12,927,979 5,915,268 45.8% 14,322,988 6,515,895 45.5%- - Utilities - Capital Outlay- - - - 7,683,500 335,302 4.4% 4,120,600 354,293 8.6%- - Total Expenditures84,520,422$ 40,181,597$ 47.5% 14,423,984$ 3,202,185$ 22.2% 20,611,479$ 6,250,570$ 30.3% 18,443,588$ 6,870,188$ 37.2% 5,264,222$ 2,116,135$ 40.2%As of June 30, 2013City of Evanston Report of Budget-to-Actual Revenues and ExpendituresParking FundWater FundSolid Waste FundSewer FundGeneral Fund(Target is 50% of FY 2013 Budget) 4 of 3821 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Tax - Property 12,296,386$ 8,186,281$ 12,481,386$ 6,545,258$ Tax - State Use 1,091,215 1,172,354 1,176,879 576,885 Tax - Sales Tax - Basic 9,209,455 9,008,956 9,291,000 4,389,931 Tax - Sales Tax - Home Rule 5,997,020 5,707,112 5,861,800 2,681,061 Tax - Auto Rental 36,445 41,405 40,000 18,357 Tax - Athletic Contest 700,000 921,887 760,000 - Tax - State Income 5,853,839 6,603,796 6,322,645 3,964,600 Tax - Electric Utility 3,069,806 2,996,903 3,069,806 1,466,043 Tax - Natural Gas Utility 1,583,000 910,482 1,400,000 753,884 Tax - Natural Gas Use - Home Rule 869,000 685,683 800,000 476,013 Tax - Cigarette 485,000 205,249 485,000 - Tax - Evanston Motor Fuel 761,587 629,128 707,667 318,537 Tax - Liquor 2,070,063 2,175,476 2,350,000 1,052,871 Tax - Parking 2,160,000 2,352,581 2,200,000 1,125,190 Tax - Personal Property Replacement 626,300 586,273 591,600 314,533 Tax - Real Estate Transfer 1,725,000 2,026,863 2,146,300 1,235,857 Tax - Telecommunications 3,150,200 3,433,939 3,244,500 1,541,484 License Fees - Vehicles 2,598,341 2,562,972 2,600,000 484,635 License Fees - Other 1,045,382 1,125,627 1,030,502 647,540 Permit Fees - Building 2,500,000 3,546,648 3,020,000 2,410,571 Permit Fees - Other 1,184,788 1,937,653 1,209,788 909,925 Other Fees 1,324,350 1,306,308 1,559,350 709,761 Fines and Forfeiture Revenue 4,721,639 3,470,107 4,366,022 1,745,254 Charges for Services Revenue 7,853,023 7,458,233 7,904,198 3,568,043 Intergovernmental Revenue 669,897 706,811 786,798 1,481,472 Other Revenue 1,216,983 1,301,943 1,418,443 415,709 Interfund Transfers In (Other Funds)7,890,068 7,709,312 7,693,367 3,821,264 Interest Income 12,000 7,169 6,000 19,495 Total Revenue 82,700,787 78,777,151 84,523,051 42,674,173 Legislative 616,033 621,321 635,096 340,190 City Administration 1,856,258 1,603,216 1,873,088 726,640 Law Department 999,107 975,265 989,154 465,207 Administrative Services Department 8,643,197 7,882,911 8,776,493 3,563,190 Community and Economic Development 3,148,339 3,077,886 2,721,262 1,165,761 Police Department 24,752,938 25,407,644 25,552,038 13,131,037 Fire & Life Safety Services Department 13,314,621 13,403,563 13,741,148 7,088,980 Health Department 2,413,969 2,225,149 2,633,716 1,200,308 Public Works Department 9,559,460 9,042,780 9,660,554 4,941,149 Parks, Recreation & Community Services 17,392,621 17,620,573 17,937,873 7,559,135 Transfer to Capital Improvement Fund 1,250,000 1,250,000 - - Transfer to Equipment Replacement Fund 500,000 500,000 - - Total Expenditures 84,446,543 83,610,308 84,520,422 40,181,597 Net Surplus (Deficit)(1,745,756)$ (4,833,157)$ 2,629$ 2,492,576$ Beginning Unrestricted Fund Balance (Note 1) 18,393,169 17,033,487 Adjustment to GAAP Basis of Accounting 3,473,475 - Total Ending Fund Balance 17,033,487$ 19,526,063$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned 17,033,487 Total Ending Fund Balance 17,033,487 Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF. City of Evanston General Fund As of June 30, 2013 5 of 3822 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Grant Proceeds 80,000$ 83,648$ -$ -$ Total Revenue 80,000 83,648 - - Program Activities 80,000 83,648 - - Total Expenditures 80,000 83,648 - - Net Surplus (Deficit)-$ -$ -$ -$ Beginning Fund Balance - - Ending Fund Balance -$ -$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned - Total Ending Fund Balance - * Note - The HPRP Fund was fully expended and closed in FY 2012. This report is for historical purposes only. City of Evanston Homelessness Prevention & Rapid Re-Housing Program As of June 30, 2013 6 of 3823 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Grant Proceeds 5,699,363$ 8,438,092$ 4,011,917$ 778,601$ Program Income 1,750,000 - - 910,786 Total Revenue 7,449,363 8,438,092 4,011,917 1,689,387 Development Activities 6,771,363 8,011,012 3,505,000 631,357 Administration 338,749 292,845 341,622 90,011 Transfer to Debt Service 3,616 3,616 3,905 1,953 Transfer to Insurance 15,635 15,635 16,390 8,195 Transfer to General Fund 320,000 114,984 145,000 62,178 Total Expenditures 7,449,363 8,438,092 4,011,917 793,694 Net Surplus (Deficit)-$ -$ -$ 895,693$ Beginning Fund Balance - - Ending Fund Balance -$ 895,693$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned - Total Ending Fund Balance - City of Evanston Neighborhood Stabilization Fund As of June 30, 2013 7 of 3824 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual State Allotment 1,900,000$ 1,816,463$ 2,125,000$ 904,792$ Investment Earnings 2,000 1,103 2,000 329 Miscellaneous Income - - - - Total Revenue 1,902,000 1,817,566 2,127,000 905,121 Street Resurfacing (2012) 1,400,000 1,181,452 1,400,000 836 Transfer to General Fund - Staff Engineering 132,727 132,727 133,000 66,500 Transfer to General Fund - Street Maintenance 704,263 704,263 700,000 350,000 Total Expenditures 2,236,990 2,018,442 2,233,000 417,336 Net Surplus (Deficit)(334,990)$ (200,876)$ (106,000)$ 487,785$ Beginning Fund Balance 1,200,244 999,368 Ending Fund Balance 999,368$ 1,487,153$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 999,368 Committed - Assigned / Unassigned - Total Ending Fund Balance 999,368 City of Evanston Motor Fuel Fund As of June 30, 2013 8 of 3825 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Landline Surcharge Revenue 617,400$ 564,483$ 617,400$ 272,605$ Wireless Surcharge Revenue 416,160 440,606 416,160 186,987 Interest Income 1,000 679 1,000 150 Miscellaneous Revenue - - - - Total Revenue 1,034,560 1,005,768 1,034,560 459,742 Operating Expense 847,415 820,289 891,122 370,949 Transfer to General Fund 125,950 125,950 125,950 62,975 Transfer to Insurance Fund 95,095 95,095 98,993 49,497 Transfer to Debt Service Fund 10,385 10,385 11,215 5,607 Capital Replacement 188,000 - 70,000 19,409 Total Expenditures 1,266,845 1,051,719 1,197,280 508,437 Net Surplus (Deficit)(232,285)$ (45,951)$ (162,720)$ (48,695)$ Beginning Fund Balance 1,310,758 1,264,807 Ending Fund Balance 1,264,807$ 1,216,112$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 1,264,807 Committed - Assigned / Unassigned - Total Ending Fund Balance 1,264,807 City of Evanston E911 Fund As of June 30, 2013 9 of 3826 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Property Tax Revenue 398,000$ 342,021$ 370,000$ 193,026$ Investment Income - 7 - 3 Total Revenues 398,000 342,028 370,000 193,029 Professional Fees (Evmark)398,000 398,000 370,000 185,000 Total Expenditures 398,000 398,000 370,000 185,000 Net Surplus (Deficit)-$ (55,972)$ -$ 8,029$ Beginning Fund Balance (61,031) (117,003) Ending Fund Balance (117,003)$ (108,974)$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned (117,003) Total Ending Fund Balance (117,003) City of Evanston Special Service Area #4 Fund As of June 30, 2013 10 of 3827 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Intergovernmental/Entitlement 1,490,500$ 1,503,612$ 1,540,000$ $ 186,693 Funds Reallocated from Prior Years 65,693 - 33,100 - Program Income 140,000 - 352,000 8,849 Miscellaneous - 17,793 - - Total Revenues 1,696,193 1,521,405 1,925,100 195,542 CDBG Administration/Planning 232,382 - 195,522 120,540 Development Activities 432,000 1,928,694 612,500 8,378 Capital Projects 255,000 - 335,800 838 Transfers to General Fund 776,811 2,711 781,278 368,262 Total Expenditures 1,696,193 1,931,405 1,925,100 498,018 Net Surplus (Deficit)-$ (410,000)$ -$ (302,476)$ Beginning Fund Balance 422,799 12,799 Ending Fund Balance 12,799$ (289,677)$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 12,799 Committed - Assigned / Unassigned - Total Ending Fund Balance 12,799 City of Evanston CDBG Fund As of June 30, 2013 11 of 3828 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Intergovernmental Revenue -$ 138,409$ -$ 904$ Program Income 9,000 - 9,000 50,906 Interest Income - 15,450 - 35 Total Revenues 9,000 153,859 9,000 51,845 Program Expenses 20,000 11,126 20,000 61,824 Total Expenditures 20,000 11,126 20,000 61,824 Net Surplus (Deficit)(11,000)$ 142,733$ (11,000)$ (9,979)$ Beginning Fund Balance 2,002,080 2,144,813 Ending Fund Balance 2,144,813$ 2,134,834$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 2,144,813 Committed - Assigned / Unassigned - Total Ending Fund Balance 2,144,813 City of Evanston CDBG Loan Fund As of June 30, 2013 12 of 3829 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Hotel Tax 1,600,000$ 1,533,128$ 1,600,000$ 725,688$ Amusement Tax 300,000 297,000 300,000 106,294 Howard-Ridge Loan Repayment 48,500 48,500 48,500 24,250 Miscellaneous - 1,797 - - Investment Income 8,000 412 800 91 Total Revenues 1,956,500 1,880,837 1,949,300 856,323 Economic Development Activities 1,802,825 1,452,583 1,830,209 380,274 Capital Projects 160,000 - 3,500 30,957 Transfer to Debt Service 12,752 12,752 13,771 6,885 Transfer to Insurance 75,334 - 67,416 33,708 Transfers to General Fund 452,707 452,707 452,707 226,353 Total Expenditures 2,503,618 1,918,042 2,367,603 678,177 Net Surplus (Deficit)(547,118)$ (37,205)$ (418,303)$ 178,146$ Beginning Fund Balance 2,187,609 2,150,404 Ending Fund Balance 2,150,404$ 2,328,550$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed 2,150,404 Assigned / Unassigned - Total Ending Fund Balance 2,150,404 City of Evanston Economic Development Fund As of June 30, 2013 13 of 3830 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Taxes 20,000$ 20,000$ 20,000$ -$ Interest Income - - - - Total Revenues 20,000 20,000 20,000 - Program Expenses 50,000 - - - Transfers to Other Funds - - - - Total Expenditures 50,000 - - - Net Surplus (Deficit)(30,000)$ 20,000$ 20,000$ -$ Beginning Fund Balance 109,915 129,915 Ending Fund Balance 129,915$ 129,915$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 129,915 Committed - Assigned / Unassigned - Total Ending Fund Balance 129,915 City of Evanston Neighborhood Improvement Fund As of June 30, 2013 14 of 3831 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Intergovernmental /Entitlement 500,000$ 683,538$ 797,400$ 392,462$ Interest Income - 6,976 - - Program Income 10,000 - - 13,692 Total Revenues 510,000 690,514 797,400 406,154 Home Administration/Planning - - 4,000 258 Development Activities 604,000 104,757 765,000 326,436 Transfers to General Fund 59,958 - 28,400 21,480 Total Expenditures 663,958 104,757 797,400 348,174 Net Surplus (Deficit)(153,958)$ 585,757$ -$ 57,980$ Beginning Fund Balance 2,720,618 3,306,375 Ending Fund Balance 3,306,375$ 3,364,355$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 3,306,375 Committed - Assigned / Unassigned - Total Ending Fund Balance 3,306,375 City of Evanston Home Fund As of June 30, 2013 15 of 3832 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Developer Contributions 125,000 - 155,000 - Rehab Repayments - - - 3,889 Interest Income 125 748 228 85 Miscellaneous - 61,601 - - Total Revenues 125,125 62,349 155,228 3,974 Housing - Land - - - - Housing - Buildings - - 227,800 - Down Payment Assistance 166,600 60,750 - - Transfers to General Fund 23,990 23,990 23,990 11,995 Miscellaneous 40,000 - 46,000 15,000 Total Expenditures 230,590 84,740 297,790 26,995 Net Surplus (Deficit)(105,465)$ (22,391)$ (142,562)$ (23,021)$ Beginning Fund Balance 2,258,517 2,236,126 Ending Fund Balance 2,236,126$ 2,213,105$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 2,236,126 Committed - Assigned / Unassigned - Total Ending Fund Balance 2,236,126 City of Evanston Affordable Housing Fund As of June 30, 2013 16 of 3833 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 5,073,000$ 4,594,537$ 4,600,000$ 2,499,622$ Interest Income 25,000 17,754 25,000 5,882 Total Revenue 5,098,000 4,612,291 4,625,000 2,505,504 Series 1997 Principal (refunded by 1999 & 2008D) 405,000 405,000 425,000 - Series 1997 Interest (refunded by 1999 and 2008D) 100,650 100,650 78,376 39,188 Contributions to Other Agencies 800,000 725,366 - - Economic Development Projects 500,000 - 1,250,000 - Capital Improvements 2,536,000 82,593 2,886,000 112,118 Contractual Services 35,000 - 145,000 46,613 Transfer to Parking Fund (Sherman)3,876,726 3,876,726 3,631,350 1,815,675 Transfer to General Fund 325,000 325,000 331,000 165,500 Total Expenditures 8,578,376 5,515,335 8,746,726 2,179,094 Net Surplus (Deficit) (3,480,376)$ (903,044)$ (4,121,726)$ 326,410$ Beginning Fund Balance 8,194,348 7,291,304 Ending Fund Balance 7,291,304$ 7,617,714$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 7,291,304 Committed - Assigned / Unassigned - Total Ending Fund Balance 7,291,304 City of Evanston Washington National TIF Fund As of June 30, 2013 17 of 3834 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Taxes 428,756$ 408,107$ 448,875$ 228,083$ Interest Income - 9 - - Total Revenue 428,756 408,116 448,875 228,083 Series 2002C Bonds Principal 325,000 325,000 340,000 - Series 2002C Bonds Interest 98,232 98,231 78,816 - General Management Support - - - - Total Expenditures 423,232 423,231 418,816 - Net Surplus (Deficit)5,524$ (15,115)$ 30,059$ 228,083$ Beginning Fund Balance 448,169 433,054 Ending Fund Balance 433,054$ 661,137$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 433,054 Committed - Assigned / Unassigned - Total Ending Fund Balance 433,054 City of Evanston Special Service Area #5 As of June 30, 2013 18 of 3835 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 1,073,000$ 1,113,811$ 1,100,000$ 593,495$ Interest Income 5,000 13,251 10,000 6,737 Total Revenue 1,078,000 1,127,062 1,110,000 600,232 1994 & 1996 Bonds Principal (refunded by 1999 and 2008D bonds)605,000 605,000 645,000 - 1994 & 1996 Bonds Interest (refunded by 1999 and 2008D bonds)109,603 109,603 75,611 37,806 Surplus Distribution 1,300,000 1,023,923 1,000,000 1,000,000 Capital Projects 1,500,000 2,170 1,400,000 - Other Expenses - - 500,000 - Operating Transfer to General Fund 141,600 141,600 144,400 72,200 Total Expenditures 3,656,203 1,882,296 3,765,011 1,110,006 Net Surplus (Deficit)(2,578,203)$ (755,234)$ (2,655,011)$ (509,774)$ Beginning Fund Balance 5,000,873 4,245,639 Ending Fund Balance 4,245,639$ 3,735,865$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 4,245,639 Committed - Assigned / Unassigned - Total Ending Fund Balance 4,245,639 City of Evanston SW II TIF (Howard Hartrey) As of June 30, 2013 19 of 3836 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 470,000$ 448,605$ 465,000$ 255,915$ Interest Income 500 7 100 - Total Revenue 470,500 448,612 465,100 255,915 Economic Development Activities - 670 - - Capital Improvement Projects 580,000 - 580,000 422,675 Operating Transfer to General Fund 28,920 28,920 29,500 14,750 Total Expenditures 608,920 29,590 609,500 437,425 Net Surplus (Deficit)(138,420)$ 419,022$ (144,400)$ (181,510)$ Beginning Fund Balance (114,083) 304,939 Ending Fund Balance 304,939$ 123,429$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned 304,939 Total Ending Fund Balance 304,939 City of Evanston Southwest TIF As of June 30, 2013 20 of 3837 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax- Current 11,863,898$ 12,184,177$ 11,798,019$ 6,473,411$ Bond Proceeds/Premium/ Discounts - 7,618,809 - - Transfer from Other Funds - IMRF 755,846 755,846 783,004 382,002 Miscellaneous Revenue - 18,435 - 33,510 Interest Income 1,500 3,645 1,500 264 Transfer from Sewer Fund - - 190,210 95,105 Transfer from Special Assessment Fund 317,660 317,660 317,660 158,830 Total Revenue 12,938,904 20,898,572 13,090,393 7,143,122 Series 2002 C- Principal 660,000 4,195,000 - - Series 2002 C- Interest 96,044 134,155 - - Series 2004- Principal 760,000 845,000 775,000 - Series 2004- Interest 506,250 525,850 478,400 246,025 Series 2004 B- Principal 1,630,000 1,630,000 595,000 - Series 2004 B- Interest 195,640 195,638 130,439 65,219 Series 2005- Principal 730,000 750,000 1,095,000 - Series 2005- Interest 700,500 719,000 664,000 340,750 Series 2006- Principal 80,000 130,000 85,000 - Series 2006- Interest 451,582 462,158 448,302 228,414 Series 2006 B Bonds- Principal 35,000 - 35,000 35,000 Series 2006 B Bonds- Interest 604,126 604,126 603,426 302,063 Series 2007 - Principal 1,150,000 1,185,000 965,000 - Series 2007 - Interest 598,958 634,277 684,458 359,188 Series 2008A - Principal 195,000 195,000 300,000 - Series 2008A - Interest 132,313 132,313 125,975 62,988 Series 2008C - Principal 351,440 369,840 362,900 - Series 2008C - Interest 387,730 408,030 376,308 198,005 Series 2008D - Principal 425,000 425,000 1,410,000 - Series 2008D - Interest 93,554 93,554 36,690 18,345 Series 2010 A - Principal DSF 300,000 300,000 305,000 - Series 2010 A - Interest DSF 185,337 185,338 179,338 89,669 Series 2010 B - Principal DSF 613,946 613,946 647,358 - Series 2010 B - Interest DSF 141,648 141,649 135,508 67,754 Series 2011 A - Principal DSF 1,081,678 1,081,678 1,234,836 - Series 2011 A - Interest DSF 630,961 630,959 451,586 225,793 Series 2012 A - Interest DSF - - 955,000 268,262 Series 2012 A - Principal DSF - - 357,706 - Series 2004- Principal SAF 85,000 - 95,000 - Series 2004- Interest SAF 19,600 - 13,650 - Series 2005- Principal SAF 20,000 - 20,000 - Series 2005- Interest SAF 18,500 - 17,500 - Series 2006- Principal SAF 50,000 - 50,000 - Series 2006- Interest SAF 10,576 - 8,526 - Series 2007 - Principal SAF 35,000 - 35,000 - Series 2007 - Interest SAF 35,320 - 33,920 - Series 2008C - Principal SAF 18,400 - 19,000 - Series 2008C - Interest SAF 20,300 - 19,702 - General Management and Support 5,000 23,744 5,000 - Bond Issuance Costs 60,000 - 60,000 - Net of Transfers - 3,946,173 - - Fiscal Agent Fees 8,000 74,016 10,000 3,000 Total Expenditures 13,122,403 20,631,444 13,824,528 2,510,475 Net Surplus (Deficit)(183,499)$ 267,128$ (734,135)$ 4,632,647$ Beginning Fund Balance 2,629,020 2,896,148 Ending Fund Balance 2,896,148$ 7,528,795$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 2,896,148 Committed - Assigned / Unassigned - Total Ending Fund Balance 2,896,148 City of Evanston Debt Service Fund As of June 30, 2013 21 of 3838 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 862,000$ 752,477$ 500,000$ 354,217$ Interest Income 400 164 400 35 Bond Proceeds - 48,812 - - Miscellaneous - 14,837 - 17,020 Total Revenue 862,400 816,290 500,400 371,272 Economic Dev. Projects 300,000 692,633 - - Capital Improvements 900,000 - 800,000 3,547 Developer Agreement Payments 668,836 - 610,000 405,477 Repayments to Econ. Dev. Fund 48,500 48,500 48,500 24,250 Transfers to General Fund 120,400 120,400 120,400 60,200 Total Expenditures 2,037,736 861,533 1,578,900 493,474 Net Surplus (Deficit)(1,175,336)$ (45,243)$ (1,078,500)$ (122,202)$ Beginning Fund Balance 1,100,753 1,055,510 Ending Fund Balance 1,055,510$ 933,308$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 1,055,510 Committed - Assigned / Unassigned - Total Ending Fund Balance 1,055,510 City of Evanston Howard Ridge TIF As of June 30, 2013 22 of 3839 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 605,000$ 26,572$ 300,000$ 42,943$ Bond Proceeds 2,270,000 600,000 3,400,000 - Interest Income 1,000 713 1,000 114 Total Revenue 2,876,000 627,285 3,701,000 43,057 Economic Development Projects 1,200,000 1,190,031 650,000 - Other Charges 490,000 - 1,600,000 30,000 Debt Service - Interest - - 40,000 - Transfers to General Fund 60,000 60,000 60,000 30,000 Capital Projects 2,270,000 - 1,285,000 100,000 Total Expenditures 4,020,000 1,250,031 3,635,000 160,000 Net Surplus (Deficit)(1,144,000)$ (622,746)$ 66,000$ (116,943)$ Beginning Fund Balance 1,495,593 872,847 Ending Fund Balance 872,847$ 755,904$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 872,847 Committed - Assigned / Unassigned - Total Ending Fund Balance 872,847 City of Evanston West Evanston TIF As of June 30, 2013 23 of 3840 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment -$ -$ 100,000$ -$ Bond Proceeds - - 650,000 - Interest Income - - - - Total Revenue - - 750,000 - Economic Development Projects - - 650,000 - Total Expenditures - - 650,000 - Net Surplus (Deficit)-$ -$ 100,000$ -$ Beginning Fund Balance - - Ending Fund Balance -$ -$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned - Total Ending Fund Balance - City of Evanston Dempster-Dodge TIF As of June 30, 2013 24 of 3841 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Bond Proceeds 3,900,000$ 4,349,650$ 5,872,000$ -$ Grants 3,168,000 170,513 2,851,000 5,865 Private Contributions 1,301,200 - 510,000 - General Fund Allocation 1,250,000 1,250,000 - - Miscellaneous - 193,549 - - Interest Income - 19,073 10,000 9,359 Total Revenue 9,619,200 5,982,785 9,243,000 15,224 Capital Outlay (includes prior year rollovers)14,175,358 7,852,534 10,794,172 1,131,497 Interfund Transfers Out 475,000 475,000 475,000 237,500 Total Expenditures 14,650,358 8,327,534 11,269,172 1,368,997 Net Surplus (Deficit)(5,031,158)$ (2,344,749)$ (2,026,172)$ (1,353,773)$ Beginning Fund Balance 5,746,660 3,401,911 Ending Fund Balance 3,401,911$ 2,048,138$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed / Assigned 3,401,911 Unassigned - Total Ending Fund Balance 3,401,911 City of Evanston Capital Improvement Fund As of June 30, 2013 25 of 3842 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Special Assessments Collected 300,000$ 292,947$ 300,000$ 87,077$ Bond Proceeds - - 250,000 - Investment Income 10,000 5,532 10,000 737 Total Revenue 310,000 298,479 560,000 87,814 Transfer to Debt Service Fund 317,660 317,660 317,660 158,830 Capital Outlay 1,155,000 1,020,393 500,000 8,004 Total Expenditures 1,472,660 1,338,053 817,660 166,834 Net Surplus (Deficit)(1,162,660)$ (1,039,574)$ (257,660)$ (79,020)$ Beginning Fund Balance 2,944,889 1,905,315 Ending Fund Balance 1,905,315$ 1,826,295$ Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities - Committed - Assigned / Unassigned 1,905,315 Total Ending Fund Balance 1,905,315 City of Evanston Special Assessment Fund As of June 30, 2013 26 of 3843 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Parking Lots & Meters Operations 2,870,000$ 3,066,676$ 3,070,000$ 1,478,441$ Church Street Garage Operations 767,092 557,258 716,348 307,017 Maple Avenue Garage Operations 1,151,800 1,142,999 1,204,200 579,729 Sherman Avenue Garage Operations 1,356,275 1,460,927 1,417,275 789,263 Washington National TIF Interfund Transfers-In 3,876,726 4,301,726 3,631,350 1,815,675 Interest Income 15,070 2,222 15,070 842 Miscellaneous Revenue 11,400 23,696 11,400 17,141 Reserve for Future Repairs (Contra Depreciation)2,034,004 - 2,034,004 - Total Revenue 12,082,367 10,555,504 12,099,647 4,988,108 7005 - Parking System Administration 655,747 1,262,781 784,607 319,100 7015 - Parking Lots and Meters 1,584,510 715,018 829,052 309,418 7025 - Church Street Self Park 608,255 395,831 607,955 187,136 7030 - Church Street Debt Payments 173,126 173,126 171,250 20,625 7035 - Church / Chicago Garage Debt Payments - - - - 7036 - Sherman Avenue Garage 5,772,432 2,999,368 5,750,270 891,989 7037 - Maple Avenue Garage 1,736,960 1,823,122 1,611,920 393,680 7039 - Parking Debt - 4,950 27,461 2,377 Transfer to Insurance Fund 503,877 503,878 490,236 245,118 Transfer to General Fund 644,242 644,242 644,242 322,121 Transfer to Fleet 21,991 21,992 21,991 10,996 Transfer to Equipment Replacement 30,000 30,000 30,000 15,000 Capital Outlay 120,000 - - - Capital Improvements 3,400,000 367,293 3,455,000 484,625 Total Expenditures 15,251,140 8,941,601 14,423,984 3,202,185 Net Surplus (Deficit)(3,168,773)$ 1,613,903$ (2,324,337)$ 1,785,923$ Further Operating Expense Breakdown: 7015 Parking Meter Activities 762,846 715,018 792,400 309,418 7015 Parking Meter Depreciation 36,652 - 36,652 - SUBTOTAL 799,498 715,018 829,052 309,418 7025- Church Garage Activities 494,156 395,831 428,027 187,136 7025- Church Garage Depreciation 179,928 - 179,928 - SUBTOTAL 674,084 395,831 607,955 187,136 7036 Sherman Garage Activities 1,199,756 (250,632) 1,172,020 891,989 7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 - 7036 Reserve (Depreciation)874,650 - 874,650 - SUBTOTAL 5,324,706 2,999,368 5,750,270 891,989 7037 Maple Garage Activities 1,013,991 1,823,122 945,722 393,680 7037 Debt Service Payments - - - - 7037 Reserve (Depreciation)666,198 - 666,198 - SUBTOTAL 1,680,189 1,823,122 1,611,920 393,680 Beginning Unrestricted Fund Balance 15,196,441 14,418,300 Reclassification from Fund Balance to Capital Assets (2,392,044) Ending Unrestricted Fund Balance 14,418,300$ 16,204,223$ City of Evanston Parking Fund As of June 30, 2013 27 of 3844 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Evanston 5,600,000$ 6,248,166$ 5,684,000$ 2,979,323$ Skokie 2,800,000 2,989,109 2,856,000 1,226,934 Northwest Commission 4,414,000 5,033,996 4,517,000 2,329,317 Cross Connection Control Fees 91,000 98,805 100,500 35 Investment Earnings 2,500 15,025 2,500 8,341 Debt Proceeds 4,800,000 - 2,000,000 - Debt Proceeds (zero interest)- - 1,370,000 - Fees and Merchandise Sales 35,000 111,459 40,000 32,206 Fees and Outside Work 80,000 228,158 80,000 60,806 Grants 262,500 396,183 - - Insurance Reimbursements 420,000 - - - Phosphate Sales 60,000 49,754 66,000 22,861 Property Sales and Rentals 203,057 200,953 213,300 20,477 Misc Revenue - 5,387 - 70,190 Total Revenue 18,768,057 15,376,995 16,929,300 6,750,490 General Support 832,838 2,246,870 990,583 398,198 Pumping 2,368,467 2,273,827 2,333,247 982,456 Filtration 2,563,022 3,010,826 2,635,539 1,202,482 Distribution 1,464,106 1,204,898 1,424,324 625,321 Meter Maintenance 313,840 251,472 309,163 128,825 Other Operating Expenses 285,530 227,933 478,592 158,057 Debt Service 944,157 199,885 864,233 473,781 Debt Service - IEPA Loan 3382 67,506 - 67,506 33,752 Capital Outlay 162,500 52,263 248,500 10,784 Capital Improvements 7,837,000 235,197 7,435,000 324,518 Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,356,300 1,678,150 Interfund Transfers Out - Insurance Fund 468,492 468,493 468,492 234,246 Total Expense 20,663,758 13,527,964 20,611,479 6,250,570 Net Surplus (Deficit)(1,895,701)$ 1,849,031$ (3,682,179)$ 499,920$ Beginning Unrestricted Fund Balance 8,246,988 9,192,655 Reclassification to Fund Balance from Capital Assets (903,364) Ending Unrestricted Fund Balance 9,192,655$ 9,692,575$ City of Evanston Water Fund As of June 30, 2013 28 of 3845 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Operations 12,908,000$ 14,015,561$ 12,908,000$ 6,861,127$ Debt Proceeds 5,000,000 4,103,034 4,000,000 - Debt Proceeds - 2012 IEPA Loan 4,000,000 - 3,100,000 307,481 Investment Earnings 1,000 2,962 1,000 15 Miscellaneous 91,236 - 18,865 - Total Revenue 22,000,236 18,121,557 20,027,865 7,168,623 Sewer Operations 1,869,650 5,113,284 2,134,549 793,060 Other Operating Expenses 48,100 48,098 43,300 2,100 Interfund Transfers Out - General Fund 142,200 142,200 142,200 71,100 Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 134,994 Transfer to Debt Service - - 190,211 95,105 Capital Outlay 18,000 - 20,600 9,204 Capital Improvement Account 4,753,000 50,243 4,100,000 345,089 Debt Service 14,360,205 2,447,913 11,542,740 5,419,536 Total Expenses 21,461,143 8,071,726 18,443,588 6,870,188 Net Surplus (Deficit)539,093$ 10,049,831$ 1,584,277$ 298,435$ Beginning Unrestricted Fund Balance 3,513,271 4,199,578 Reclassification from Fund Balance to Capital Assets (9,363,524) Ending Unrestricted Fund Balance 4,199,578$ 4,498,013$ City of Evanston Sewer Fund As of June 30, 2013 29 of 3846 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Transfer from General Fund 1,245,967$ 1,245,967$ 1,245,967$ 622,984$ Solid Waste Franchise Fees 175,000 129,387 175,000 78,907 SWANCC Recycling Incentive 140,000 52,408 140,000 3,204 Recycling Service Charge 2,954,033 2,954,908 2,954,033 1,749,778 Sanitation Service Charge Penalty 30,000 52,865 30,000 24,761 Special Pickup Fees 100,000 57,298 100,000 24,710 State Recycling Grant - 19,349 - - Trash Cart Sales 15,000 32,247 15,000 15,978 Investment Income - 78 - 20 Yard Waste Fees 350,000 191,057 350,000 50,834 Total Revenue 5,010,000 4,735,564 5,010,000 2,571,176 Refuse Collection & Disposal 3,077,218 2,885,439 3,259,574 1,379,845 Residential Recycling Collection 1,360,393 1,114,327 1,254,398 526,191 Yard Waste Collection 750,250 611,971 750,250 210,099 Total Expense 5,187,861 4,611,737 5,264,222 2,116,135 Net Surplus (Deficit)(177,861)$ 123,827$ (254,222)$ 455,041 Beginning Unrestricted Fund Balance (1,571,711) (1,447,884) Ending Unrestricted Fund Balance (1,447,884)$ (992,843) City of Evanston Solid Waste As of June 30, 2013 30 of 3847 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual General Fund 2,457,356$ 2,457,356$ 2,507,356$ 1,253,679$ Library Fund 2,381 2,381 2,381 1,191 Parking Fund 21,992 21,992 21,992 10,996 Water Fund 122,751 122,751 122,751 61,376 Sewer Fund 177,729 475,800 177,729 88,865 Solid Waste Fund 298,071 - 298,071 149,036 Sale of Surplus Property 75,000 472 - - Damage to City Property 24,789 - 24,789 - Miscellaneous Revenue 20,000 48,014 10,000 26,303 Interest Income 4,165 409 1,000 - Total Revenues 3,204,234 3,129,175 3,166,069 1,591,446 General Support 284,571 237,447 292,007 127,717 Major Maintenance 3,211,873 3,097,799 3,217,058 1,491,777 Transfer to Equipment Repl. Fund 2,222,069 7,858,900 - - Total Expenditures 5,718,513 11,194,146 3,509,065 1,619,494 Net Surplus (Deficit)(2,514,279)$ (8,064,971)$ (342,996)$ (28,048)$ Beginning Fund Balance 1,639,611 (107,097) Reclassification from Fund Balance to Capital Assets 6,318,263 Ending Fund Balance (107,097)$ (135,145)$ City of Evanston Fleet Maintenance Fund As of June 30, 2013 31 of 3848 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual General Fund 1,742,590$ 1,742,590$ 1,242,590$ 621,295$ Library Fund 1,700 1,700 1,700 850 Parking Fund 30,000 30,000 30,000 15,000 Water Fund 72,275 - - - Sewer Fund 127,650 - - - Solid Waste Fund 177,131 177,131 177,131 88,566 Miscellaneous Revenue - 10,904 - - Capital Contribution - 21,994 - - Sale of Surplus Property 210,217 304,108 210,217 31,745 Transfer from Fleet Fund 2,222,069 7,858,900 - - Total Revenues 4,583,632 10,147,327 1,661,638 757,456 Capital Outlay 3,500,000 1,440,911 2,400,000 352,411 Capital Leases 50,000 34,349 50,000 2,852 Total Expenditures 3,550,000 1,475,260 2,450,000 355,263 Net Surplus (Deficit)1,033,632$ 8,672,067$ (788,362)$ 402,193$ Beginning Fund Balance -$ 588,828$ Ending Fund Balance 588,828$ 991,021$ City of Evanston Equipment Replacement Fund As of June 30, 2013 32 of 3849 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual General Admin Contribution- General 121,207 121,207$ 121,204$ 60,602$ General Admin Contribution- E911 930 930 930 465 General Admin Contribution- CDBG 930 930 930 465 General Admin Contribution- E.D. 930 930 930 465 General Admin Contribution- Parking 17,032 17,032 17,032 8,516 General Admin Contribution- Water Fund 24,962 24,962 24,962 12,481 General Admin Contribution- Sewer Fund 14,385 14,385 14,385 7,193 Liability/Property Contribution- General 909,150 909,150 909,150 454,575 Liability/Property Contribution- E911 6,972 6,972 6,972 3,486 Liability/Property Contribution- CDBG 6,972 6,972 6,972 3,486 Liability/Property Contribution- E.D.6,972 6,972 6,972 3,486 Liability/Property Contribution- Parking 127,731 127,731 127,731 63,866 Liability/Property Contribution- Water Fund 187,209 187,209 187,209 93,605 Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 53,943 Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 622,430 Workers' Comp Contribution- Library Fund 5,898 5,898 5,898 2,949 Workers' Comp Contribution- E911 9,546 9,546 9,546 4,773 Workers' Comp Contribution- CDBG 9,546 9,546 9,546 4,773 Workers' Comp Contribution- E.D. 9,546 9,546 9,546 4,773 Workers' Comp Contribution- Parking 174,886 174,886 174,886 87,443 Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 128,161 Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 73,858 Subrogation Proceeds 83,300 121,394 83,300 60,288 Transfer from General Fund - Casualty Loss Acct - 200,000 - 20,000 Investment Income 41,650 470 41,650 - Workers Comp & Liability - Subtotal 3,516,536 3,713,453 3,516,536 1,776,082 Health Insurance Chargebacks- General 7,602,935 7,602,935 8,232,350 4,131,455 Health Insurance Chargebacks - Library 308,920 308,920 318,681 159,341 Health Insurance Chargebacks - NSP2 15,635 15,635 16,390 8,195 Health Insurance Chargebacks- E911 77,647 77,647 81,545 40,773 Health Insurance Chargebacks- CDBG 10,780 10,780 12,586 6,293 Health Insurance Chargebacks- E.D. Fund 57,886 57,886 56,081 24,984 Health Insurance Chargebacks- Parking 184,229 184,229 170,588 85,294 Health Insurance Chargebacks- Water 561,211 561,211 596,392 298,196 Health Insurance Chargebacks- Sewer 140,199 140,200 168,030 84,015 Health Insurance Chargebacks - Solid Waste 158,577 158,577 114,220 57,110 Health Insurance Chargebacks- Fleet 196,271 196,271 183,414 91,707 Retiree Health Insurance Contributions 1,903,503 1,599,166 1,684,894 804,242 Employee Health Insurance Contributions 1,209,056 1,357,679 1,760,276 750,203 One Time IPBC Distribution 200,000 200,000 300,000 150,000 Health & Life insurance - Subtotal 12,626,849 12,471,136 13,695,447 6,691,808 Total Revenues 16,143,385 16,184,589 17,211,983 8,467,890 General Administration & Support 354,104 377,089 294,093 147,690 City of Evanston Insurance Fund As of June 30, 2013 33 of 3850 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual City of Evanston Insurance Fund As of June 30, 2013 Auditing - - 25,000 - Liability/Property Insurance Premiums 470,000 417,853 470,000 454,744 Liability Legal Fees 350,000 723,847 350,000 239,608 Liability Settlement Payments 400,000 1,065,006 400,000 88,061 Transfer - to ERI Debt Service - 7,709 8,325 - Workers' Comp Insurance Premiums 114,400 108,284 114,400 99,804 Workers' Comp Legal Fees 60,000 56,776 80,500 15,435 Workers' Comp Medical Payments 850,000 510,510 800,000 174,448 Workers' Comp Settlement Payments 700,000 1,003,026 1,100,000 370,660 Workers' Comp TPA Pymts (non specific)145,000 121,542 145,000 23,750 Workers' Comp TTD Pymts (non sworn)140,000 1,417 - 5,164 Workers' Comp & Liability - Subtotal 3,583,504 4,393,059 3,787,318 1,619,364 General Administration & Support 98,878 8,951 94,093 36,386 Health Insurance Premiums 13,005,609 12,983,241 13,458,615 6,402,070 Health Insurance Opt Out Payments 78,000 51,065 84,000 28,985 Health & Life Insurance - Subtotal 13,182,487 13,043,257 13,636,708 6,467,441 Total Expenditures 16,765,991 17,436,316 17,424,026 8,086,805 Net Surplus (Deficit)(622,605)$ (1,251,727)$ (212,043)$ 381,085$ Beginning Unrestricted Fund Balance (6,124,772) (7,376,499) Ending Unrestricted Fund Balance (7,376,499)$ (6,995,414)$ 34 of 3851 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Property Taxes 6,119,393$ 6,188,393$ 6,061,575$ 3,317,477$ Personal Property Repl Tax 282,000 282,000 280,000 157,267 Interest on Investment 600,000 865,981 800,000 - Participant Contributions 900,000 884,170 922,500 489,701 Unrealized Gain - 2,666,737 - 134 Miscellaneous - 184 - 1,209 Total Revenue 7,901,393 10,887,465 8,064,075 3,965,788 Administrative Expenses 154,000 86,384 154,000 46,265 Legal Fees 50,000 - 50,000 - Retiree Pensions 4,700,000 4,771,574 4,841,000 2,404,858 Widows' Pensions 1,070,000 1,068,600 1,090,000 516,144 Disability Pensions 1,060,000 1,270,314 1,350,000 667,172 QUILDRO 75,000 79,832 75,000 45,157 Reserve for Future Payments - - - - Total Expenditures 7,109,000 7,276,704 7,560,000 3,679,596 Net Surplus (Deficit)792,393$ 3,610,761$ 504,075$ 286,192$ Beg Net Assets held in Trust 54,893,621 54,893,621 58,463,916 58,463,916 Property Tax Adjustment for GAAP Basis (40,466) End Net Assets held in Trust 55,686,014$ 58,463,916$ 58,967,991$ 58,750,108$ City of Evanston Fire Pension Fund As of June 30, 2013 35 of 3852 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Property Taxes 8,196,751$ 8,232,316$ 8,069,325$ 4,452,332$ Personal Property Repl Tax 325,000 325,000 325,000 157,267 Interest Income 1,600,000 2,839,127 2,625,000 - Participant Contributions 1,385,000 1,654,851 1,383,750 693,269 Miscellaneous - 125 - 294 Unrealized Gain / (Loss)- 3,861,111 - - Total Revenue 11,506,751 16,912,530 12,403,075 5,303,162 Administrative Expenses 186,000 55,143 250,000 775 Retiree Pensions 7,250,000 7,303,390 7,500,769 3,852,585 Widow Pensions 818,000 868,955 868,000 430,009 Disability Pensions 625,000 653,322 700,000 337,332 Separation Refunds - 116,538 150,000 - QUILDRO 12,000 17,886 18,000 10,542 Reserve for Future Payments - - - - Total Expenditures 8,891,000 9,015,234 9,486,769 4,631,243 Net Surplus (Deficit)2,615,751$ 7,897,296$ 2,916,306$ 671,919$ Beg Net Assets held in Trust 72,596,264 72,596,264 80,589,961 80,589,961 Property Tax Adjustment for GAAP Basis 96,401 End Net Assets held in Trust 75,212,015$ 80,589,961$ 83,506,267$ 81,261,880$ City of Evanston Police Pension Fund As of June 30, 2013 36 of 3853 of 939 FY 2012 FY 2012 FY 2013 FY 2013 Budget Audited Budget YTD Amended Actual Adopted Actual Revenue By Source Allocation - Property Taxes 4,253,214$ 4,098,606$ 4,253,214$ 2,217,734$ Library Fines & Fees 150,000 154,036 185,000 81,095 Library Material Replacement 12,500 12,495 12,500 7,543 Copy Machine Charges 20,000 20,131 20,000 10,802 Meeting Room Fees 10,000 8,986 10,000 4,730 Non-resident Cards 2,460 989 1,690 655 North Branch Rental Income 47,325 58,606 59,660 27,097 State Per Capita Grant 75,900 76,385 76,300 14,500 Personal Property Repl. Tax 50,200 50,200 50,200 - Video Rentals 28,000 25,017 - - Transfer from General Fund - 1,214,668 - - Book Sales - - 60,000 20,342 Fund for Excellence - - 245,000 40,240 Miscellaneous - 78,345 - 214 Transfer from Endowment - - 131,250 - Total Revenues 4,649,599 5,798,464 5,104,814 2,424,952 Expenditures Youth Services 800,390 839,808 891,720 433,792 Adult Services 1,579,231 1,561,163 1,535,224 724,863 Circulation 589,769 620,389 612,892 312,284 Neighborhood Services 203,336 196,551 360,757 151,862 Technical Services 473,306 485,545 503,433 181,126 Maintenance 491,375 484,127 507,517 262,054 Administration 512,192 509,785 669,377 296,754 Total Expenditures 4,649,599 4,697,368 5,080,920 2,362,735 Net Surplus (Deficit)-$ 1,101,096$ 23,894$ 62,217$ Beginning Fund Balance - 1,101,096 Ending Fund Balance 1,101,096 1,163,313 Audited FY 2012 Ending Fund Balance Composition Restricted for Fund Activities 1,101,096 Committed - Assigned / Unassigned - Total Ending Fund Balance 1,101,096 City of Evanston Library Fund As of June 30, 2013 37 of 3854 of 939 JanuaryFebruaryMarch AprilMay JuneJulyAugustSeptemberOctoberNovemberDecemberFY 2013 Unreserved Fund Balance17,412,530$ 18,091,096$ 21,774,085$ 22,459,219$ 23,342,537$ 19,526,063$ FY 2012 Unreserved Fund Balance14,685,117$ 16,337,797$ 19,881,970$ 19,002,485$ 19,669,892$ 22,717,923$ FY 2013 Cash Balance6,624,063$ 7,811,937$ 12,160,633$ 12,969,898$ 12,797,660$ 13,337,226$ FY 2012 Cash Balance8,894,526$ 8,902,327$ 13,603,167$ 13,093,141$ 12,607,881$ 12,330,661$ $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000City of Evanston General FundComparison of Fund and Cash BalancesFiscal Year 2013 vs Fiscal Year 2012FY 2013 Unreserved Fund BalanceFY 2012 Unreserved Fund BalanceFY 2013 Cash BalanceFY 2012 Cash Balance38 of 3855 of 939 Attachment 2 To: Wally Bobkiewicz, City Manager Martin Lyons, Asst. City Manager/CFO From: Hitesh Desai, Accounting Manager Subject: FY2013 – 2nd Quarter end Investment Report Date: July 22, 2013 Attached please find the investment report as of June 30, 2013. A comparison between the 2013 first quarter investment report and 2013 second quarter indicates a decrease in combined cash & investments of $7,361,527 from $77,394,124 to $70,032,597. Cash and investment changes from the previous period are summarized below: 6/30/2013 3/31/2013 Change Cash 45,965,734$ 52,477,902$ (6,512,168)$ Investments 24,066,863$ 24,916,222$ (849,359)$ Total 70,032,597$ 77,394,124$ (7,361,527)$ The net decrease of $7.3M in cash and investments was primarily due to the Debt Service and IEPA loan payments during the quarter. The City disbursed $3.1M in debt service and $4.2M in IEPA loan payments during the second quarter. Cash balances as of June 30, 2012 were $70.9M. As of June 30, 2013, ledger balances showed the highest percentage of total deposits was held by First Bank and Trust at approximately $33.9M, or 48% of the City’s $70.0M in cash and investments followed by IMET with $16.1M or 23% of the total. The remaining funds were invested with Chase Bank and Illinois Funds. This is in compliance with the City’s investment policy to ensure no financial institution should have greater than 50% of the city’s total deposits. The Finance Staff will continue to monitor the balances to have a suitable investment mix in compliance of the City Investment policy to maximize returns on investments. If you have any questions on this report or would like to discuss in greater detail, please contact me @ (847) 866-2905 or at hdesai@cityofevanston.org. Memorandum 56 of 939 City of Evanston Cash & Investment Summary by Fund June 30, 2013 Fund #Fund Cash Investments Interfund Total 100 General 12,459,925 552,890 24,274 13,037,089 185 Library 1,138,121 (508,909)629,212 195 Neighborhood Stabilization 930,055 (31,384)898,671 200 MFT 1,718,965 (69,417)1,649,548 205 E911 398,145 645,567 (75,921)967,791 210 SSD4 (118,408)(118,408) 215 CDBG (202,614)(202,614) 220 CD Loan (28,231)(28,231) 225 Economic Dev.1,406,188 391,940 (92,181)1,705,947 235 Neighbrhd Improvemt 129,915 129,915 240 Home 10,426 (1,298)9,128 250 Affordable Housing 114,528 363,402 (1,999)475,931 300 Washington National TIF 2,308,752 5,208,009 (330,196)7,186,565 305 SSD5 632,677 632,677 310 Howard Hartrey 4,020,279 (284,412)3,735,867 315 Southwest TIF 125,887 (2,458)123,429 320 Debt Service 5,001,965 901,151 105,989 6,009,105 330 Howard Ridge 503,962 152,432 (14,075)642,319 335 West Evanston 204,384 551,628 (5,000)751,012 415 Capital Improvements 4,514,624 (1,225,620)3,289,004 420 Special Assess 1,852,377 (26,082)1,826,295 505 Parking 16,096,693 63,188 136,075 16,295,956 510 Water 4,556,159 4,977,767 (355,544)9,178,382 515 Sewer 4,364,716 5,021 (2,224,180)2,145,557 520 Solid Waste (1,609,700)(1,609,700) 600 Fleet (667,691)(667,691) 601 Equipment Replacemt 952,838 120,952 1,073,790 605 Insurance 266,051 266,051 53,187,713 24,066,863 (7,221,979)70,032,597 Includes negative cash balance reclassed to interfund liability. * * * * * * * * * * 57 of 939 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 A B C D F H T U City of Evanston Attachment 3 2013 Capital Improvement Plan - Performance Report through 06/30/13 Sorted by Fund & Funding Source Project Funding Fund Carryover Total YTD Expense Description Head Department Source Responsible Y/N FY13 6/30/2013 CIP SUMMARY ALL FUNDS MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 - Emergency Telephone (E911) Funding N/A N/A N/A N/A N/A 120,000 19,410 CDBG Fund Funding N/A N/A N/A N/A N/A 494,800 839 Washington National TIF Fund Funding N/A N/A N/A N/A N/A 2,836,000 112,118 Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A 1,900,000 - Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000 422,675 Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 800,000 997 West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 1,285,000 100,000 CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 8,339,988 606,560 CIP Fund - Prior Year Debt N/A N/A N/A N/A N/A 2,054,363 825,909 CIP Fund - Parking Fund Loan N/A N/A N/A N/A N/A 596,000 156,418 CIP Fund - Grants N/A N/A N/A N/A N/A 1,675,000 - CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 400,000 - CIP Fund - Private Donations N/A N/A N/A N/A N/A 510,000 - Special Assessment Fund Funding N/A N/A N/A N/A N/A 361,000 8,004 Parking Fund Funding N/A N/A N/A N/A N/A 3,455,000 483,811 Water Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 2,630,700 - Water Fund Funding N/A N/A N/A N/A N/A 4,065,000 294,118 Water Fund IEPA Loan Funding N/A N/A N/A N/A N/A 1,370,000 30,399 Sewer Fund Funding N/A N/A N/A N/A N/A 1,000,000 36,662 Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 3,100,000 307,481 Sewer Fund Grant Funding (MWRD)N/A N/A N/A N/A N/A 822,500 - TOTAL - ALL FUNDS 39,795,351 3,405,401 EXPENDITURES Street Resurfacing - MFT Nagar Public Works MFT MFT No 1,400,000 - SUBTOTAL 1,400,000 - Emergency Alert System Polinski Police E911 E911 No 120,000 19,410 SUBTOTAL 120,000 19,410 Block Curb & ADA Ramps Robinson Public Works Grant CDBG CDBG No 85,800 839 SNAP Lighting Robinson Public Works Grant CDBG CDBG No 59,000 - Penny Park Renovations Robinson Public Works Grant CDBG CDBG No 30,000 - Firemen's Park Renovations Robinson Public Works Grant CDBG CDBG Yes 75,000 - Page 1 of 558 of 939 1 2 3 4 5 6 A B C D F H T U City of Evanston Attachment 3 2013 Capital Improvement Plan - Performance Report through 06/30/13 Sorted by Fund & Funding Source Project Funding Fund Carryover Total YTD Expense Description Head Department Source Responsible Y/N FY13 6/30/2013 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 Alley Paving Robinson Public Works Grant CDBG CDBG No 245,000 - SUBTOTAL 494,800 839 Comprehensive Sign Package Bobkiewicz CED TIF Increment Washington TIF No 125,000 - Sherman Avenue Public Art Robinson Public Works TIF Increment Washington TIF Yes 81,000 - Davis Street Streetscape - Benson to Chicago - Repaving Robinson Public Works TIF Increment Washington TIF No 1,300,000 - Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF No 175,000 - Davis Street Streetscape - Benson to Chicago - Utility Improvements Stoneback Utilities TIF Increment Washington TIF No 1,025,000 - Davis Street Sewer (If No IEPA Loan)Stoneback Utilities TIF Increment Washington TIF No 130,000 112,118 SUBTOTAL 2,836,000 112,118 Economic Development - Outlot Development Bobkiewicz CED TIF Increment Howard-Hartrey TIF No 500,000 - Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF Yes 350,000 - Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF Yes 250,000 - Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF Yes 550,000 - New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF Yes 250,000 - SUBTOTAL 1,900,000 - Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner)Stoneback Utilities TIF Increment Southwest TIF No 580,000 422,675 SUBTOTAL 580,000 422,675 Economic Development - CIP for City-Owned Building at 727 Howard St.Bobkiewicz CED TIF Increment Howard-Ridge TIF Yes 600,000 997 Economic Development - CIP for City-Owned Building at 623 Howard St.Bobkiewicz CED TIF Increment Howard-Ridge TIF Yes 200,000 - SUBTOTAL 800,000 997 Church and Darrow Parking Lot - Mini Park Bobkiewicz CED TIF Increment West Evanston TIF No 440,000 - Church and Dodge Development Bobkiewicz CED TIF Increment West Evanston TIF No 350,000 - Comprehensive Sign Package Bobkiewicz CED TIF Increment West Evanston TIF No 125,000 - 1817 Church Street Construction Loan Bobkiewicz CED TIF Increment West Evanston TIF No - 100,000 Dempster Traffic Signal Phase I Engineering Robinson Public Works TIF Increment West Evanston TIF No 10,000 - Dodge Ave Streetscape - Dempster to Lake (West Side Only)Robinson Public Works TIF Increment West Evanston TIF No 360,000 - SUBTOTAL 1,285,000 100,000 Engineering Services Lyons Admin Serv GO Debt Capital Improvement No 475,000 237,500 Street Lights - Chicago Avenue / Kedzie / AMLI Robinson Public Works GO Debt Capital Improvement No 50,000 - Crown Center Renovations Robinson Public Works GO Debt Capital Improvement No 50,000 - Page 2 of 559 of 939 1 2 3 4 5 6 A B C D F H T U City of Evanston Attachment 3 2013 Capital Improvement Plan - Performance Report through 06/30/13 Sorted by Fund & Funding Source Project Funding Fund Carryover Total YTD Expense Description Head Department Source Responsible Y/N FY13 6/30/2013 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 Lakefront - Boat Ramp Renovations Robinson Public Works GO Debt Capital Improvement No 350,000 - Levy Center Renovations Robinson Public Works GO Debt Capital Improvement No 270,000 4,187 Fleetwood-Jourdain Center Renovations Robinson Public Works GO Debt Capital Improvement No 85,000 4,187 Noyes Center Seat Replacements Robinson Public Works GO Debt Capital Improvement No 160,000 - Civic Center Renovations Robinson Public Works GO Debt Capital Improvement No 145,000 14,365 Lakefront - Lagoon Area Improvements Robinson Public Works GO Debt Capital Improvement No 250,000 21,665 Police - Fire Headquarters Renovations - HVAC Robinson Public Works GO Debt Capital Improvement Yes 175,000 - Firemen's Park Renovations Robinson Public Works GO Debt Capital Improvement No 235,000 2,973 Grey Park Robinson Public Works GO Debt Capital Improvement No 60,000 3,550 Ecology Center Greenhouse Reconstruction (Additional)Robinson Public Works GO Debt Capital Improvement No 71,988 - Penny Park Renovations Robinson Public Works GO Debt Capital Improvement No 100,000 - Police 1st Floor Conference Room Renovation Robinson Public Works GO Debt Capital Improvement No 62,000 770 Ladd Arboretum Bike Path Renovations Robinson Public Works GO Debt Capital Improvement No 22,000 - Noyes Center Roof Robinson Public Works GO Debt Capital Improvement No 434,000 36,601 Fire Station #2 Renovations - Design Only Robinson Public Works GO Debt Capital Improvement No 53,000 660 50 / 50 Sidewalk Replacement Program Robinson Public Works GO Debt Capital Improvement No 125,000 814 Church Street Streetlights - Darrow to Pitner Robinson Public Works GO Debt Capital Improvement No 85,000 - McDaniel Diagonal Parking (Crain St. to Cul-De-Sac)Robinson Public Works GO Debt Capital Improvement No 75,000 - Street Resurfacing - CIP Robinson Public Works GO Debt Capital Improvement No 2,700,000 238,577 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Robinson Public Works GO Debt Capital Improvement No 1,197,000 - Pedestrian Safety Improvements Robinson Public Works GO Debt Capital Improvement No 275,000 12,960 Central Street Sidewalk - Eastwood to Hartrey Design Robinson Public Works GO Debt Capital Improvement No 175,000 - Bridge Rehab Isabella Phase II - Design Robinson Public Works GO Debt Capital Improvement No 50,000 25,456 Bridge Street Bridge Phase III - Construction Engineering Robinson Public Works GO Debt Capital Improvement No 200,000 - Bridge Street Bridge Phase III - Construction Robinson Public Works GO Debt Capital Improvement No 100,000 - Dempster Signal Phase I Engineering Robinson Public Works GO Debt Capital Improvement No 60,000 - Ridge/Emerson/Green Bay Intersection Phase I Engineering Robinson Public Works GO Debt Capital Improvement No 250,000 2,295 SUBTOTAL 8,339,988 606,560 Civic Center Parking Lot Lighting Robinson Public Works Prior Year Debt Capital Improvement Yes 130,000 65,258 Service Center Parking Deck Structural and Waterproofing Repairs Robinson Public Works Prior Year Debt Capital Improvement Yes 75,000 803 Civic Center Renovations Robinson Public Works Prior Year Debt Capital Improvement Yes 270,000 270,000 Ecology Center Greenhouse Reconstructions Robinson Public Works Prior Year Debt Capital Improvement Yes 115,000 8,898 Lakefront - Lagoon Area Improvements Robinson Public Works Prior Year Debt Capital Improvement Yes 20,000 20,000 Crown Center Partnership Study Robinson Public Works Prior Year Debt Capital Improvement Yes 73,070 - Police / Fire Roof Replacement Robinson Public Works Prior Year Debt Capital Improvement Yes - 164,146 Fire Station #1 Mechanical Upgrade Robinson Public Works Prior Year Debt Capital Improvement Yes - 636 Fire Station #2 Boiler/Chimney Replacement Robinson Public Works Prior Year Debt Capital Improvement Yes - 91,074 Fire Station #3 Repairs Robinson Public Works Prior Year Debt Capital Improvement No - 13,700 Fire Station #4 Renovations Robinson Public Works Prior Year Debt Capital Improvement Yes 86,293 15,131 Traffic Signal Upgrades Robinson Public Works Prior Year Debt Capital Improvement Yes - 115,809 Page 3 of 560 of 939 1 2 3 4 5 6 A B C D F H T U City of Evanston Attachment 3 2013 Capital Improvement Plan - Performance Report through 06/30/13 Sorted by Fund & Funding Source Project Funding Fund Carryover Total YTD Expense Description Head Department Source Responsible Y/N FY13 6/30/2013 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 City Pavement Evaluation Robinson Public Works Prior Year Debt Capital Improvement No - 35,171 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement)Robinson Public Works Prior Year Debt Capital Improvement Yes 190,000 - Central Street Resurfacing Robinson Public Works Prior Year Debt Capital Improvement Yes 630,000 - City Works Sign, Signal & Street Light Inventory and Upgrade Robinson Public Works Prior Year Debt Capital Improvement Yes 55,000 11,905 New Salt Dome Robinson Public Works Prior Year Debt Capital Improvement Yes 410,000 13,378 SUBTOTAL 2,054,363 825,909 New World Financial Software Licensing and Implementation Lyons Admin Serv Parking Loan Capital Improvement No 596,000 156,418 596,000 156,418 Main Library Renovations Robinson Public Works Grant Capital Improvement No 200,000 - Ladd Arboretum Bike Path Renovations Robinson Public Works Grant Capital Improvement No 580,000 - Noyes Center Roof Robinson Public Works Grant Capital Improvement Yes 820,000 - Dempster Signal Phase I Engineering Robinson Public Works Grant Capital Improvement No 24,000 - Dempster Signal Phase II Engineering Robinson Public Works Grant Capital Improvement No 51,000 - SUBTOTAL 1,675,000 - Lakefront - Lagoon Area Improvements Robinson Public Works IDNR Grant Capital Improvement No 400,000 - SUBTOTAL 400,000 - Lakefront - Lagoon Area Improvements Robinson Public Works Private Donation Capital Improvement No 500,000 - Metra Station Heating Control Replacements Robinson Public Works Private Donation Capital Improvement No 10,000 - SUBTOTAL 510,000 - Alley Maintenance Robinson Public Works SA Reserves Special Assessment Yes 125,000 - Alley Paving Robinson Public Works GO Debt Special Assessment No 236,000 8,004 SUBTOTAL 361,000 8,004 Citywide Parking Meter Upgrades Voss Admin Serv Parking Parking Yes 1,000,000 - Collector's / Clerk's Office Rehab Voss Admin Serv Parking Parking No 75,000 - Comprehensive Signage Program Robinson Public Works Parking Parking Yes 210,000 6,877 Parking Lot 4 Improvements Robinson Public Works Parking Parking Yes 540,000 847 Resurfacing of City Owned Surface Lots Robinson Public Works Parking Parking Yes 420,000 - Parking Garages - Capital Maintenance - Maple Robinson Public Works Parking Parking No 330,000 - Parking Garages - Capital Maintenance - Sherman Robinson Public Works Parking Parking No 200,000 475,197 Parking Garages - Capital Maintenance - Church Robinson Public Works Parking Parking Yes 680,000 890 Page 4 of 561 of 939 1 2 3 4 5 6 A B C D F H T U City of Evanston Attachment 3 2013 Capital Improvement Plan - Performance Report through 06/30/13 Sorted by Fund & Funding Source Project Funding Fund Carryover Total YTD Expense Description Head Department Source Responsible Y/N FY13 6/30/2013 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 SUBTOTAL 3,455,000 483,811 Water Main Replacement (GO Debt Portion)Stoneback Utilities Water Water No 2,000,000 - Davis Street Watermain Replacement Stoneback Utilities GO Debt Water No 630,700 - SUBTOTAL 2,630,700 - Water Main Replacement (Water Fund Portion)Stoneback Utilities Water Water No 1,100,000 - Pumping Station Switchgear Repair Stoneback Utilities Water Water No - 41,099 SCADA System Improvements Stoneback Utilities Water Water No - 197,710 Roof Improvement Projects Stoneback Utilities Water Water No 175,000 - 48" Intake Improvements and Zebra Mussel Control Stoneback Utilities Water Water Yes - - Master Meter and Chemical Feed Improvements Stoneback Utilities Water Water Yes 575,000 2,934 Security Equipment Stoneback Utilities Water Water No 50,000 52,329 AMR Radio Transmitter Replacement Stoneback Utilities Water Water No 1,800,000 - Chlorination Equipment Replacement Stoneback Utilities Water Water No 250,000 46 Rate of Flow and Loss of Head Transmitters Stoneback Utilities Water Water No 85,000 - Masonry Evaluation and Tuckpointing Stoneback Utilities Water Water No 30,000 - SUBTOTAL 4,065,000 294,118 48" Intake Improvements and Zebra Mussel Control Stoneback Utilities IEPA Loan Water No 1,370,000 30,399 SUBTOTAL 1,370,000 30,399 CIPP Sewer Rehabilitation Stoneback Utilities Sewer Sewer No 500,000 36,662 Emergency Sewer Repairs Stoneback Utilities Sewer Sewer No 75,000 - Relief Sewer Extensions Stoneback Utilities Sewer Sewer No 250,000 - Sewer Repairs on Street Improvements Stoneback Utilities Sewer Sewer No 175,000 - SUBTOTAL 1,000,000 36,662 Large Diameter Sewer Rehabilitation Phase 1 Stoneback Utilities IEPA Loan Sewer Yes 3,100,000 307,481 SUBTOTAL 3,100,000 307,481 Davis Street Sewer Improvements - MWRD Stoneback Utilities Grant Sewer No 822,500 - SUBTOTAL 822,500 - TOTAL - ALL FUNDS 39,795,351 3,405,401 Page 5 of 562 of 939 Page 1 of 1 Attachment 4 To: Honorable Mayor and Members of the City Council From: Marty Lyons, Assistant City Manager / Chief Financial Officer Louis Gergits, Finance Division Manager Subject: Proposed Budget Calendar – FY 2014 Date: August 12, 2013 Recommended Action: Staff recommends adoption of the proposed budget calendar for Fiscal Year 2014. Funding Source: N/A Summary: The proposed FY 2014 budget calendar is presented for City Council review and consideration. The proposed calendar outlines the schedule of major budget-related activities to be held throughout the remainder of the year. As part of the 2014 Budget process, staff will provide six-month financial report during the August 12, 2013 meeting. A Citizen Budget Input Session will be held in mid-September, with a City Council goal-setting session proposed for late-September. The proposed budget will then be submitted to the City Council in October with discussions regarding the proposed budget to occur in October and November. In addition, on October 26, 2013, the City Council will be provided with a tour of City facilities to assess capital needs for 2014. Final budget adoption is proposed for the second meeting in November. Adoption of the City’s property tax levy is scheduled for early December. Legislative History: N/A Attachments: FY 2014 Proposed Budget Calendar Memorandum 63 of 939 DATE TIME ACTIVITY Monday, August 12, 2013 7PM* Presentation of FY 2014 Budget Calendar Mid-Year 2013 Budget Review Monday, September 16, 2013 7PM Human Services Committee Township, Harley Clark Mansion, and Downtown Evanston Arts Center Wednesday September 18, 2013 7PM Citizen Budget Input Session Monday September 30, 2013 6:15 PM City Council Goal Setting Friday, October 11, 2013 5PM Proposed Budget to City Council Monday, October 21, 2013 7PM* City Council Budget Discussion Saturday, October 26, 2013 9AM* City Council Capital Tour Monday, November 4, 2013** 6:15 PM City Council Goal Setting Monday, November 11, 2013 7PM* Public Hearing - Truth in Taxation Public Hearing - FY 2013 Proposed Budget Preliminary Tax Levy Estimate Monday, November 18, 2013 7PM City Council Budget Discussion Monday, November 25, 2013 7PM* Budget Adoption Monday, December 9, 2013 7PM* Tax Levy Adoption & Tax Levy Abatement City of Evanston City Council Budget Calendar Fiscal Year 2014 Rosh Hashanah is September 4th through 6th. Yom Kippur is September 13th and 14th. Columbus Day is October 14th. Thanksgiving is November 28th. * Meeting Times are Approximate **Assumes November Rules & Human Services moves to Tuesday November 5, 2013 64 of 939 1 SPECIAL CITY COUNCIL CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 29, 2013 Roll Call: Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 6:35 pm. Alderman Wynne arrived at 6:45 pm after Roll Call. Mayor Public Announcements The Mayor complimented the event that was held in Alderman Rainey’s ward in Brummel Park. The Mayor proceeded to explain why the Special Meeting of the Council was called, and to thank Whole Foods for the meal of the night. Alderman Fiske asked the Mayor if we could invite those present to partake of the food, and the Mayor answered yes and invited all to enjoy the food. City Manager Public Announcements Stated he had no public announcements, but would have comments after citizen comments. Communications: City Clerk City Clerk stated he had no communications because he did not see it so didn’t bring any. Citizen Comment Junad Rizki, 2764 Sheridan stated the water operations of the City has no fiscal responsibility because the City has not told him the profit the City is receiving. He presented a FOIA looking for the answer and was told they could not tell him. Ron Fleckman, 124 Keeney congratulated the Council and the people who elected them for doing what they do in relationship to the Harley/Clark issue. As a member of the CGE (Citizens for a Greener Evanston) he stated the group would like the Council to put into the long term plan the concept of sustainability. 65 of 939 2 Linda Damaslek, 1318 Judson read a letter from “No Park Sale” group regarding their concern for attempting to Park Land and their petitions against the proposed sale. They also suggested the addition of some of their members to be included on any committee to discuss further options for the Harley/Clark property. She personally thanked the Council for voting against the proposal. She also stated no public lands should be used for private enterprises. Mary Rosenski, 1729 Chancellor thanked the Council for making the right decision to not sale Park Land. She also urged the Council to come up with a Lake Front Protection Plan so this type of issue will not rise again. City Manager Bobkiewicz then introduced a former California associate Mrs. Jean Bonander who will work with our strategic plan. He also gave a full description of her past history of involvement with other communities. Ms. Bonander thanked the Council for allowing her to be here for the second time. She stated this will not be an action session, but to look at the list of goals the Council has listed. She said there are a lot of goals, too many to achieve with little or no clarity or objectives to go along with them. She wanted the Council to first start prioritizing what is more important and what does it mean, and what can they realistically do in the next four years. Alderman Burrus stated the Council does not seem to recognize the difference between “policy making” and “operational”. Alderman Holmes stated because of the different understandings among the Council members on certain issues, there has to be a clear definition about what all the issues and concerns really mean to each of us. Alderman Rainey expressed her concerns for when they are doing the Council goals, how she and Alderman Holmes made a reference about crime that wound up as a part of the safety issue. She believes it doesn’t address the details by being included in the safety goal. Ms. B mapped out the areas that she felt were what the Council wants, and she wanted to know what the Council wanted to accomplish in the next 4 years. She stated with a list like the one the Council came up with, can’t be accomplished with a list like this. It’s a great list for talking points, but not one for action planning. With all of her pulling together a list of action items from the suggestions of the goal, the Council members were given dots to place on the drawings they felt were the most critical. Once that happened there were three major concerns that rose from the larger list. They were: 1) Facilities, 2) Water Utility, and 3) Streets/Sidewalks/Alleys 66 of 939 3 Alderman Rainey stated Ms. B. was by far the best facilitator the Council has had in assisting in strategic goal planning. The Council also shared their delight for having Ms. B here to assist them in narrowing their goals to three workable, attainable ones they could reach and accomplish in a two-four year term. Mr. Bobkiewicz stated he would invite her back for a second round of discussions whenever the Council decided on a future date. The Special Meeting of the City Council ended at 9:40 pm. Submitted by, Hon. Rodney Greene, CMC City Clerk 67 of 939 Rev. 8/9/2013 12:59:45 PM ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, August 12, 2013 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF July 22, 2013 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 7/14/13 $2,983,335.61 Payroll through 7/28/13 $2,967,828.82 (A2) City of Evanston Bills FY2013 7/13/13 $3,239,371.41 Credit Card Activity Period End June 30, 2013 $ 142,179.70 For Action (A3.1) Approval of an Agreement with Greeley and Hansen for the Evanston Water Utility Electrical Study (RFP 13-25) Staff recommends City Council authorize the City Manager to execute an agreement for the Evanston Water Utility Electrical Study with Greeley and Hansen (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $73,220. Funding is provided by the Water Fund Account 7100.62180, which has a FY 2013 budget allocation of $75,000. For Action 68 of 939 Rev. 8/9/2013 12:59:45 PM (A3.2) Approval of Final Vehicle and Equipment Purchase for FY2013 Staff recommends City Council approval for the final vehicle and equipment purchase for FY2013 of nine (9) replacement vehicles/units in the total amount of $434,165.98 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $292,180; Patten Caterpillar (635 W. Lake Street, Elmhurst, IL) in the amount of $93,585.98; and H. Barber & Sons Incorporated (15 Raytkwich Drive, Naugatuck, CT) in the amount of $48,400. Funding for these purchases is provided by the Equipment Replacement Fund Account 7780.65550, which has a FY2013 budget of $2,036,733. For Action (A3.3) Approval of Amendment with Schafer Consulting for Project Management Support Services for New World Financial System Implementation Staff recommends that City Council authorize the City Manager to execute an amendment for additional information technology support services with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $83,950. Funding for this item will be provided by General Fund salary vacancy savings totaling approximately $140,000. For Action (A3.4) Approval of Amendment for City Council Chambers and Room 2404 Camera and Technology Project Staff recommends that the City Council authorize the City Manager to execute an amendment for the contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the Civic Center camera and technology project for a not-to-exceed amount of $97,000. Funding is provided by the PEG dedicated funds from FY 2012 & 13 (Account 1510.52181- PEG Fees) for $72,000; and from the 2013 Capital Improvement Plan for $25,000. For Action (A4.1) Approval of the McDaniel Street Lighting Project Change Order No. 1 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $12,847.20. This Change Order will expand the scope of the contract to include the construction of street lights on McDaniel Street. Funding for this work will be from Pedestrian Safety Improvements CIP Account (415937) which has a budget of $275,000. For Action 69 of 939 Rev. 8/9/2013 12:59:45 PM (A4.2) Approval of Church Street/Evanston Township High School Lighting Project Change Order No. 2 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $79,802.40. This Change Order will expand the scope of the contract to include the construction of street lights on Church Street. Funding will be provided by the Church Street Streetlights CIP Account (416147) which has a budget of $85,000. For Action (A5) Resolution 43-R-13; Utility Easement with GENDELL/WNB LLC for Trader Joe’s Development Staff recommends that the City Council adopt Resolution 43-R-13 granting a utility easement to GENDELL/WNB LLC for Trader Joe’s Development. The easement will be for a 70-year period. No City funding is required for this easement. For Action (A6) Resolution 47-R-13 Authorization for Boat Access Area Development (BAAD) Grant Application Staff recommends City Council approval of Resolution 47-R-13 which authorizes the City Manager to sign the Certification Statement for the Boat Access Area Development (BAAD) grant application through the Illinois Department of Natural Resources for the Church Street Boat Ramp Renovations Project. For Action (A7) Resolution 48-R-13 Authorizing the City Manager Submit an Illinois Transportation Enhancement Program (ITEP) Grant Application for Sheridan Road and Chicago Avenue Bike Path Staff recommends approval of Resolution 48-R-13 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the Sheridan Road bike path (from Ridge Avenue to Chicago Avenue) and the Chicago Avenue bike path (from Sheridan Road to Church Street). The total cost of funding this project is estimated to be $1,865,503 of which $1,492,403 would be funded by ITEP Grant funds. The remaining $373,100 would be funded by the City of Evanston FY2014 Capital Improvement Plan. For Action 70 of 939 Rev. 8/9/2013 12:59:45 PM (A8) Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Staff recommends that City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be exploring financial support from Northwestern University, Northshore University Health System and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. For Action (A9) Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicago Ave. Staff recommends adoption of Ordinance 94-O-13, which decreases the number of Class O liquor licenses from three to two. For Introduction (A10) Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicago Ave Staff recommends adoption of Ordinance 94-O-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. For Introduction (A11) Ordinance 96-O-13 Amendment to the Howard/Hartrey Tax Increment Financing District Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. For Introduction and Action IV. ITEMS FOR DISCUSSION (APW1) Bus Service Transit Routes V. COMMUNICATIONS VI. ADJOURNMENT 71 of 939 Administration and Public Works Committee Meeting Minutes of July 22, 2013 City Council Chambers – 5:45 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, C. Burrus, J. Grover, D. Holmes, A. Rainey STAFF PRESENT: L. Biggs, W. Bobkiewicz, R. Dahal, B. Dieter, Chief Eddington, G. Farrar, L. Gergitz, L. Jeschke, J. Williams-Kinsel, S. Levine, M. Lyons, J. McRae, S. Nagar, B. Newman, H. Pirooz, A. Porta, S. Robinson, D. Stoneback, R. Voss, J. Williams-Kinsel PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF QUORUM A quorum being present, Chair Rainey called the meeting to order at 5:53 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF July 8, 2013. Ald. Grover moved approval of the minutes of the July 8, 2013 A&PW meeting, seconded by Ald. Burrus. The minutes of the July 8, 2013 A&PW meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through 6/30/13 $2,801,415.86 For Action Ald. Burrus moved to approve the payroll, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to approve the payroll through 6/30/13. (A2) City of Evanston Bills FY2013 7/23/13 $2,857,592.18 For Action Ald. Burrus moved to approve the bills list, seconded by Ald. Braithwaite. The Committee voted 5-0 unanimously to approve the bills list. (A3.1) Approval of One-year Contract Extension with Badger Meter, Inc. for the Water Meter Purchase Contract (Bid 12-138) Staff recommends that City Council authorize the City Manager to execute a one- year contract extension for the Water Meter Purchase contract to Badger Meter, Inc. DRAFT – NOT APPROVED 72 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 2 of 9 (4545 West Brown Deer Road, Milwaukee, WI) in the amount of $20,000. Funding is provided by the Water Fund Accounts 7120.65070 and 7125.65080. For Action Ald. Burrus moved to recommend approval of the one year extension of the contract with Badger Meter, Inc., seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of the extension of the contract. (A3.2) Approval of Contract with F.E. Moran, Inc. for the 2013 HVAC Improvement Project (Bid 13-48) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternate bid 2 for the 2013 HVAC Improvement Project with F.E. Moran Inc. (2265 Carlson Drive, Northbrook, IL) in the amount of $489,300. Funding is provided by the FY2013 Capital Improvement Plan (CIP) Accounts 416144, 415602, and 415688. For Action Ald. Holmes noted that the contract had been amended that afternoon. Marty Lyons, Assistant City Manager, explained that the funds will be transferred to the Capital Improvement fund from the Ecology Center fund to pay for work on the Police and Fire systems for $175,000 and the work at the Levy Center for $250,000. The Ecology Center’s work will be deferred. Ald. Grover moved to recommend approval of the amended contract with F.E. Moran, Inc., seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.3) Approval of Contract with T.Y. Lin International for the Evanston Bicycle Plan Update Project (Bid 13-18) Staff recommends that City Council authorize the City Manager to execute a contract with T.Y. Lin International (200 S. Wacker Drive, Suite 1400, Chicago IL) in the amount of $120,321.58 for the Evanston Bicycle Plan Update project. Funding is provided by the Chicago Metropolitan Agency for Planning (CMAP) grant in the amount of $100,000 and the CIP Fund (415937) in the amount of $20,321.58. For Action Ald. Grover moved to recommend approval of the contract with T.Y. Lin, seconded by Ald. Holmes. Ald. Grover asked Director of Public Works, Suzette Robinson, what value the $100,000 project adds to which Ms. Robinson replied that the previous plan created a network but did not look at users. The proposed plan will use data of traffic patterns of university and high school students and employees of major companies, who commute by bicycle. The approach is more targeted and will make major connections for university students. CMAP granted the City $100,000; the City’s share is $20,000. At Ald. Grover’s inquiry, Ms. Robinson added that it will tie into the 73 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 3 of 9 rest of the North Shore’s bike routes and it will include storage facilities, as the previous plan did not. T.Y. Lin did the study of the multi modal transportation system so they know Evanston and already have a great deal of the data. The Committee voted unanimously 5-0 to recommend approval of the contract. (A3.4) Approval of Contract with Schroeder & Schroeder, Inc. for the 2013 Alley Paving Project (Bid 13-53) Staff recommends the City Council authorize the City Manager to execute a contract for the 2013 Alley Paving Project to Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL) in the amount of $497,590.06 . Funding is provided by the Special Assessment Fund (6365.65515) in the amount of $252,590.06 and CDBG Funds in the amount of $245,000. The homeowner’s portion of the special cost is collected over a period of ten years. For Action Ald. Holmes moved to recommend approval of the contract with Schroeder & Schroeder, Inc., seconded by Ald. Burrus. The Committee voted unanimously 5-0 to recommend approval of the contract. At Chair Rainey’s inquiry, Sat Nagar, Senior Engineer, said the alley north of Howard Street, east to Hartrey up to Grey, will be done with CDBG funds and construction will begin in August of 2013. (A3.5) Approval of Grandmother Park Project Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new park at 1125 Dewey. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete this park according to estimates reviewed by City and Grandmother Park representatives. GPI representatives recommend the use of Nature's Perspective for this project. For Action Ald. Braithwaite moved to recommend approval of Resolution 36-R-13, seconded by Ald. Holmes. Ald. Burrus said she is opposed to the project and asked why the City is not going with the lowest bid. Mr. Lyons said City staff got quotes from other bidders as requested by the Committee to learn whether other local vendors could complete the project. Since Grandmother’s Park Initiative is providing the funds for the construction, staff chose their recommended vendor. Chair Rainey clarified that she had requested other bids be submitted to see if they are in line with Nature’s Perspective’s, and they are, so she does not object. 74 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 4 of 9 Ald. Burrus noted that $50,000 is coming from the City’s Economic Development fund and $17,000 from CDBG (Community Development Block Grant) and the City will be responsible for maintenance of the park, so the City should have a say in who does the construction. Ald. Grover noted that Nature’s Perspective has a superior familiarity with the plans so they are the best choice and she is glad to see that their estimate is within the range of the other(s). Ald. Braithwaite clarified that $200,000 of the funds are for construction but the CDBG grant went for acquisition of the land. He said he will meet with the Penny Park community later this summer to help them prepare a similar project. He thanked the Grandmother Park Initiative and Mr. Lyons for their hard work. Ald. Burrus argued that $32,000 of the money could have gone back into the Economic Development fund and the CDBG money could have been used for other purposes. She is concerned that the Committee is not being fiscally responsible with taxpayer’s money. Ald. Rainey maintained that she is supporting the Resolution. The Committee voted 4-1 with Ald. Burrus opposed, to recommend approval of Resolution 36-R-13. (A4) Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 1 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment extends the term of the agreement through August 31, 2015. Staff also recommends that the City Council authorize the City Manager to negotiate and execute Amendment 5 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $5.00 per MMBTU. The amended term of the agreement would be effective September 1, 2015 through August 31, 2016. For Action Ald. Grover moved to recommend approval of the Amendments to the Agency Agreements for the Purchase of Natural Gas, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to recommend approval of the amendments. (A5) Resolution 46-R-13, 1223 Simpson Street Boiler Room Apartment Lease Renewal Staff recommends approval of Resolution 46-R-13, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the Apartment located at 1223 Simpson Street for the period August 1, 2013 to July 31, 2014. For Action 75 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 5 of 9 Ald. Burrus moved to recommend approval of Resolution 46-R-13, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to recommend approval of the Resolution. The Committee commented that the renewal is at the same rate. (A6) Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric Vehicle Charging Stations Staff recommends City Council City consideration of Ordinance 57-O-13, which amends Title 10 regarding restricted use of Electric Vehicle Charging Stations and parking Violation Penalties to regulate parking in electric vehicle charging stations. For Introduction Ald. Holmes moved to introduce Ordinance 57-O-13, seconded by Ald. Grover. The Committee voted unanimously 5-0 to introduce Ordinance 57-O-13. Chair Rainey confirmed with Grant Farrar, Corporation Counsel, that the law can be enforced on private property, such as the parking lot of Walgreens. (A7) Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702 Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue The Transportation/Parking Committee and staff recommend City Council City consideration of Ordinance 79-O-13 which amends Title 10 to replace the existing cab stand at 1702 Sherman with a three (3) minute Passenger Loading Zone. The Music Institute of Chicago is relocating its headquarters to 1702 Sherman Avenue. A new taxicab stand is recommended for the 1600 block of Oak Avenue. For Introduction Ald. Braithwaite moved to introduce Ordinance 79-O-13. At Chair Rainey’s inquiry, Rickey Voss, Parking Revenue Manager, assured the Committee that the City informed the cab companies that the new cab stand location is in a more beneficial area because of restaurants in the area. The Committee voted unanimously 5-0 to introduce Ordinance 79-O-13. (A8) Ordinance 81-O-13, Amending Title 10, to Create a Resident Only Parking District Staff recommends City Council adoption of Ordinance 81-O-13 to create a Evanston Resident Only Parking District adding subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week in the area north of Howard Street to the Chicago Transit Authority (CTA) tracks and east of Ridge Avenue to include Custer Avenue. For Introduction 76 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 6 of 9 Chair Rainey moved to introduce Ordinance 81-O-13, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to introduce Ordinance 81-O-13. Chair Rainey noted that several people who do not live in Evanston currently park there. (A9) Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on Hurd Avenue Staff recommends City Council adoption of Ordinance 82-O-13 which adds both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. For Introduction Ald. Burrus moved to recommend introduction of Ordinance 82-O-13, seconded by Ald. Grover. The Committee voted unanimously 5-0 to introduce Ordinance 82-O-13. (A10) Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25-1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. For Introduction Ald. Burrus moved to recommend introduction of Ordinance 82-O-13, seconded by Ald. Grover. At Chair Rainey’s inquiry, Mr. Farrar explained that some large entities could avoid paying taxes on properties in foreclosure and this amendment will help to prevent that. Rodney Greene, City Clerk added that it has not happened yet and this is a preventative measure. The Committee voted unanimously 5-0 to introduce Ordinance 82-O-13. V. ITEMS FOR DISCUSSION (APW1) Utilities Department Update Dave Stoneback, Director of Utilities, presented the update: Water sales have decreased to a historic low, he believes, greatly due to conservation devices Evanston’s sewer rate is $3.94 per cubic foot or $5.27 per/1,000 gallons Tax exempt customers pay $4.53 per cubic foot second tier rate Average cost of sewer service in Evanston: $454/yr $17million in GO bonds approved for 2010-2013 77 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 7 of 9 Expenditures: The City is still paying for the $200million sewer renovation A map of the City’s sewers showed large diameter sewers that are: o 100 yrs old (7.2 miles) o Have been completed with new linings o Have obtained a loan to line in 2014 o Are likely to get funding for new lining o Will get funding from the EPA in the next 3 years o Are working on getting funding Target reserve balance: $2,500,000; will sell bonds only if necessary Ald. Holmes requested a map for residents that shows what sewers are finished. Mr. Stoneback will provide such a map showing the smaller diameter, completed linings. Evanston residents’ water rate: $1.80/100 cubic feet or $2.41 per 1,000 gallons Have had 3 increases over the last 3 years but none since 1998 of 10%, 5% and 3%, effective July 1, 2013. Average cost of water per year, per family: $192.00 Annual cost per year for maintenance: $8.5-9.5 million Projected expenses: o Reservoir roof at NWU (Northwestern University) needs to be rehabbed but will be weighed against doing roof on the 80 year old reservoir at NWU o Will consider building a new reservoir o Reservoir must be close to the water treatment center o Plant reliability improvement: $3 million o Intake improvement: $2 million o Standpipe painting and repair: $2.7 million o Other projects o The 30” Evanston water main, the major feed line for Evanston, constructed in 1936 has had 3 leaks that were repaired relatively easily but if a leak occurs at night, it could cause a problem if it is not tended to immediately o 50% of the City’s system is over 80 years old, so it is appropriate to receive funding; the Utilities Department also hopes to get TIF funding from eligible areas o Expenses expected to be higher than normal for the next 3 years, but expected to return to the average $6 – 7 million after the renovations are finished To cover expenses, Mr. Stoneback proposed 3 increases in water rates over the next 3 years, to equal a 10% water rate increase to $1.80 per cubic foot or $2.41 per 1,000 gallons, which is lower than other area communities o Evanston has the lowest water rate, but the highest sewer rate, so with the increase, residents’ rate would increase from $645 to $709/yr after the 3rd year (at 3% per year). o Chicago is raising their water rates 15% each of the next 2 years o Evanston has less flooding than other suburbs o After the rate increase, Evanston will still be competitive with other communities If the City obtains more wholesale customers, the reservoir will need to be enlarged for greater storage If Skokie continues as a wholesale customer, their rate will include costs for water mains greater than 12” diameter. Impact of not raising water rates: o City will have to sell bonds 78 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 8 of 9 o Pay more debt service o Moody’s rating will be affected o Increases needed to maintain iInfrastructure Prospective wholesale customers: o Morton Grove o Lincolnwood o Niles o Des Plaines o Park Ridge o Northwest Suburban Municipal Joint Action Water Authority (NSMJAWA) If prospective wholesale customers joined Evanston, the purification plant would need to be increased; Northwest Water Commission and Joint Action Water Authority are the City’s large partners. Northwest Water Commission would contribute to the cost of a 214 million gallon water plant expansion, the cost of which is approximately $230 million. Ald. Braithwaite noted that such a project would include an employment/training program for Evanston residents. Such programs in the past have been successful, providing certifications for participants which afford them the opportunity for well- paying jobs. At Chair Rainey’s inquiry, Mr. Stoneback explained that by raising rates the City proves to the IEPA that Evanston’s rates produce enough funds to repay them. Mr. Lyons added that Moody’s wants to make sure the City’s rates cover the bonds. (APW3) Civic Center Lease with “Northwest Center Against Sexual Assault” Ms. Robinson explained that the Northwest Center Against Sexual Assault provides services to victims of sexual assault throughout the northern suburbs and they are seeking to lease space in the Civic Center on the lower level at the end of the Health Department’s area, where there is seating outside of the office, free of charge . Jim Huenink, Executive Director of the Northwest Center Against Sexual Assault, said his organization provides counseling for children, adolescents and adult victims. He said Jonathan Webb, formerly of the City of Evanston, told him about the space. He said he works with Northwest Casa, which counsels students and gives presentations at Evanston Township High School (ETHS). When a presentation is given to 700 students, 200 ask to speak to a counselor, of which 50-60 are victims. Their main office is currently in Arlington Heights and they share space at the WYCA North Shore, where one of their counselors is employed. Mark Parr, Executive Director of the Children’s Advocacy Center at 2010 Dewey explained that their services are free to everyone. Ald. Holmes asked whether they have inquired at ETHS for free space, to which Mr. Huenink replied that they would like to have 6 day, 24 hour access to the building and he didn’t think the high school was as accessible, and he didn’t think adults would be comfortable going to the high school for counseling. He said every dollar saved on rent will be used to counsel a victim. Ald. Holmes argued that the high school is accessible on Saturdays and adults go there all the time. Ald. Burrus 79 of 939 Administration and Public Works Committee Meeting Minutes of 7-22-13 Page 9 of 9 agreed with Ald. Holmes adding that there are many non-profits in the area who have asked to use space in the Civic Center and have not been allowed to use space free of charge. Ald. Grover said she was dismayed to learn that Evanston victims, especially children would need to travel to Arlington Heights for help and asked whether the organization would pursue a lease that involves a reasonable rent, to which Mr. Huenink replied that he would consider it. He mentioned that they also use space in the Family Focus Center on Dewey but want to move from there. He said both agencies would share the space and they would have 2 part time people in the Civic Center space. Ald. Braithwaite asked the organizations to provide the Committee with an annual report or operating budget. Ald. Grover moved to ask staff to continue discussion of space rental pursuant to renumeration. The Committee voted 4-1 with Ald. Holmes opposed to further discussion with staff and return to Committee. (APW2) Banner Policy (APW4) Update from Law Department Regarding Liquor Code Revisions Mr. Bobkiewicz asked to return to the Committee on the Banner Policy and Code Revision update, to which the Committee agreed. VI. COMMUNICATIONS There were no communications. VII. ADJOURNMENT Ald. Grover moved to adjourn, seconded by Ald. Tendam. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 7:14 p.m. Respectfully submitted, Bobbie Newman 80 of 939 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Richard Perry, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: August 8, 2013 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Effective in 2013 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – July 01, 2013 through July 14, 2013 $2,983,335.61 Payroll – July 15, 2013 through July 28, 2013 $2,967,828.82 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – August 13, 2013 $3,239,371.41 General Fund Amount – Bills list $467,184.36 General Fund Amount – Advanced * $149,672.94 General Fund Amount – Supplemental list $ 0.00 General Fund Total: $616,857.30 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period End June 30, 2013 $ 142,179.70 Attachments: Bills Lists, June Credit Card Transactions For City Council meeting of August 12, 2013 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 81 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING 00100 GENERAL ACCOUNT 100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 100.22725 VERIZON WIRELESS COMMUNICATION CHARGES 770.90 100.41420 CITY OF EVANSTON - PETTY CASH *SPECIAL OPERATIONS GROUP N.E.T 2,500.00 100.41420 US FLEET TRACKING MONTHLY SERVICE 39.95 100.21680 RTA/CTA TRANSIT BENEFIT *TRANSIT BENEFIT CARD 1,214.25 100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD-JUNE 142,179.70 146,704.80 1300 CITY COUNCIL 1300.62285 AARYNN/ALLYSSA TRUCKING COUNCIL DELIVERY COURIER 52.49 1300.62295 NORTHWEST MUNICIPAL CONFERENCE CONFERENCE DINNERS 123.03 175.52 1400 CITY CLERK 1400.56045 INTERNATIONAL CODE COUNCIL SOFTWARE 1,207.44 1400.62360 INTL INSTITUTE OF MUNICIPAL IIMC ANNUAL DUES 210.00 1400.62360 INTL INSTITUTE OF MUNICIPAL IIMC DUES ANNUAL CONFERENCE 85.00 1,502.44 1505 CITY MANAGER 1505.62360 ROTARY CLUB OF EVANSTON ANNUAL DUES 780.00 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 31.04 1505.64540 AT & T MOBILITY *WIRELESS BILL CITY MANAGER 154.80 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 125.37 1505.62295 WILLIAMS-KINSEL, JONATHAN *RELOCATION EXPENSE 750.00 1505.62295 PLANTE, CINDY *RELOCATION EXPENSE 750.00 1505.65095 OFFICE DEPOT OFFICE SUPPLIES FY13 106.35 1505.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 21.21- 2,676.35 1510 PUBLIC INFORMATION 1510.62210 QUARTET COPIES GLOSS ROLL 151.50 1510.62665 EVANSTON COMMUNITY TV ECTV GRANTS 5/1/2013-8/31/2013 16,666.64 16,818.14 1705 LEGAL ADMINISTRATION 1705.62509 HANSEN, ANJANA HEARING OFFICER 690.00 1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 1,170.00 1705.62509 EX, MITCHELL C.HEARING OFFICER 1,140.00 1705.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 12.79- 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 24.76 1705.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 LEGAL 48.96 1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,030.00 1705.62380 WHITTINGTON, THERESA L NAT.ASSOC. FOR COURT MGMT FEE 25.00 1705.65010 WEST GROUP PAYMENT CTR MONTHLY CHARGE 935.29 1705.65010 WEST GROUP PAYMENT CTR MONTHLY CHARGE 224.00 1705.62345 PACER SERVICE CENTER COURT ELECTRONIC RECORDS 29.30 6,304.52 1905 ADM.SERVICES- GENERAL SUPPORT 1905.62295 LYONS, MARTIN S.*GFOA 2013 CONFERENCE 1,439.19 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,419.00 * Advanced Payment 182 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1905.62360 ILLINOIS CITY/COUNTY MANAGEMENT *ILCMA MEMBERSHIP DUES 185.00 1905.62185 ACCOUNTEMPS COLLECTIONS COORDINATOR 1,200.00 1905.62185 OFFICE TEAM ADMINISTRATIVE ASSISTANT 1,369.50 1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,200.00 6,812.69 1910 FINANCE DIVISION - REVENUE 1910.62431 GARDA CL GREAT LAKES, INC. LIBRARY CHANGE 41.96 1910.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,315.88 1910.51620 COOK COUNTY RECORDER OF DEEDS RECORDINGS 65.00 1910.64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDITS 51.92 2,474.76 1920 FINANCE DIVISION - ACCOUNTING 1920.62185 TEPFER CONSULTING GROUP LTD CONSULT POLICE/FIRE PENSION 5,000.00 1920.62280 FEDERAL EXPRESS CORP.SHIPPING CHARGES 19.18 1920.62110 BAKER TILLY VIRCHOW KRAUSE, LLC AUDIT 19,250.00 1920.62110 BAKER TILLY VIRCHOW KRAUSE, LLC FINANCIAL STATEMENT AUDIT FY 2013 16,000.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERV 870.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERV. 870.00 1920.62110 ACCOUNTEMPS ACCOUNTING SERV. 710.50 1920.62185 ACCOUNTEMPS AP COORDINATOR 1,268.75 1920.62185 ACCOUNTEMPS AP COORDINATOR 1,312.50 1920.62185 ACCOUNTEMPS AP COORDINATOR 787.50 1920.62185 ACCOUNTEMPS AP COORDINATOR 1,312.50 47,400.93 1925 FINANCE DIVISION - PURCHASING 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 124.53 1925.65095 OFFICE DEPOT OFFICE SUPPLIES PURCHASING 50.58 175.11 1929 HUMAN RESOURCE DIVISION 1929.62160 LASER ASSOC., STEPHEN A.RECRUITMENT-POLICE 450.00 1929.61060 GOV TEMPS USA, LLC TEMP COVERAGE 332.50 1929.62512 QUARTET COPIES RECRUITMENT-FIRE 270.00 1929.62512 QUARTET COPIES RECRUITMENT-FIRE 193.00 1929.65555 DELL COMPUTER CORP.DELL VOSTRO 3460 806.40 1929.65625 DELL COMPUTER CORP.OPTIPLEX 3010 756.00 1929.65625 DELL COMPUTER CORP.OPTIPLEX 3010 44.80- 2,763.10 1932 INFORMATION TECHNOLOGY DIVI. 1932.62250 SMS SYSTEMS MAINTENANCE SERVICE COMPUTER HARDWARE MAINTENANCE 590.80 1932.62340 SOURCE DIRECT HARDWARE AND SOFTWARE SUPPORT 1,081.20 1932.62380 US BANK COPIER LEASE AGREEMENT 1,395.29 1932.62185 BRAVESOFT TECH, INC ORACLE/SQL SUPPORT SERV. JUNE 1,430.00 1932.62185 BRAVESOFT TECH, INC ORACLE/SQL SUPPORT SERV. JULY 1,430.00 1932.64505 AT & T 8100 COMMUNICATION CHARGES 116.46 1932.62340 CORE BTS INC BARRACUDA EMAIL ARCHIVER 4,003.20 1932.65555 DELL COMPUTER CORP.DELL LAPTOP 1,030.39 1932.62509 TERILLIUM TECHNICAL/FUNCTIONAL 1,550.00 1932.64505 AT & T 8100 COMMUNICATION CHARGES 174.58 * Advanced Payment 283 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 1932.65615 ILLINOIS DEPARTMENT OF CENTRAL COMMUNICATION CHARGES 1,925.00 14,726.92 1941 PARKING ENFORCEMENT & TICKETS 1941.64005 COMED MONTHLY INVOICE 86.95 1941.52505 MARCELLUS SATANA REFUND TICKET 700499409 30.00 1941.62451 CHERNEV, ALEXANDER TOW REFUND 150.00 1941.62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 2,400.00 2,666.95 1999 FINANCIAL & HR SYSTEM 1999.65570 NEW WORLD SYSTEMS HR CONFIGURATION 1,733.61 1,733.61 2101 COMMUNITY DEVELOPMENT ADMIN 2101.65095 OFFICE DEPOT OFFICE SUPPLIES BU2101 102.95 102.95 2105 PLANNING & ZONING 2105.62285 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 40.82 2105.65095 OFFICE DEPOT 2013 OFFICE SUPPLIES BU 2105 51.37 92.19 2120 HOUSING REHABILITATION 2120.62360 ILLINOIS ASSOCIATION OF CODE QUARTERLY IACE TRAINING MEET 35.00 35.00 2126 BUILDING INSPECTION SERVICES 2126.65095 OFFICE DEPOT OFFICE SUPPLIES BU2126 102.84 2126.65095 OFFICE DEPOT OFFICE SUPPLIES BU2126 51.85 2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 715.00 2126.62425 ELEVATOR INSPECTION SERVICE INSPECTION REPORT 4,768.00 2126.62464 SAFEBUILT ILLINOIS INSPECTION SERVICES 2,847.00 8,484.69 2128 EMERGENCY SOLUTIONS GRANT 2128.67110 CONNECTIONS FOR THE HOMELESS EMERGENCY SOLUTIONS GRANT 10,873.72 2128.67110 CONNECTIONS FOR THE HOMELESS EMERGENCY SOLUTIONS GRANT 12,152.36 23,026.08 2205 POLICE ADMINISTRATION 2205.62360 NORTHWEST POLICE ACADEMY NPA ANNUAL MEMBERSHIP DUES 50.00 2205.64015 NICOR 0632 UTILITIES 161.33 2205.62360 ILLINOIS LAW ENFORCEMENT ALARM ILEAS 2013 ANNUAL MEMBERSHIP 480.00 2205.64005 COMED UTILITIES 176.31 2205.64005 COMED UTILITIES 83.08 2205.65085 A-MIDWEST BOARD-UP INC.PLYWOOD BOARDS 312.50 2205.62375 WEST GROUP PAYMENT CTR RECORD CLEAN UP 144.32 2205.62375 WEST GROUP PAYMENT CTR RECORD CLEAN UP 144.32 1,551.86 2210 PATROL OPERATIONS 2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORMS 1,601.77 2210.65020 VCG UNIFORM UNIFORMS 150.85 2210.65020 NORTHERN ILLINOIS POLICE ALARM UNIFORMS 1,601.64 * Advanced Payment 384 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2210.65020 UNIFORMITY, INC.UNIFORMS 95.95 2210.65020 VCG UNIFORM UNIFORMS 108.90 2210.65020 UNIFORMITY, INC.BIKE UNIFORMS 95.95 3,655.06 2215 CRIMINAL INVESTIGATION 2215.62370 GLEW, RYAN *DETECTIVE INVESTIGATIONS OP.500.00 500.00 2240 POLICE RECORDS 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 54.33 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 89.00 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 132.30 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 134.80 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 134.41 2240.65095 OFFICE DEPOT OFFICE SUPPLIES 515.50 1,060.34 2250 SERVICE DESK 2250.65040 LAPORT INC JANITORIAL SUPPLIES 189.48 2250.65040 LAPORT INC JANITORIAL SUPPLIES 54.64 244.12 2251 311 CENTER 2251.64505 AT & T COMMUNICATION CHARGES 53.90 53.90 2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 142.80 2255.61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 23.10 165.90 2260 OFFICE OF ADMINISTRATION 2260.62295 IL HOMICIDE INVESTIGATORS ASSC REGISTRATION FEE TRAIN CONF. 700.00 2260.62295 PILLARS III, JAMES MEAL ALLOWANCE 60.00 2260.62295 NOBLE, TANYA J.MEAL ALLOWANCE 60.00 2260.62295 NOBLE, TANYA J.MEAL ALLOWANCE 48.00 2260.62295 BLUMENBERG, RONALD MEAL ALLOWANCE 220.00 2260.64565 COMCAST CABLE COMMUNICATION CHARGES 24.29 2260.62295 KEELER, DANIEL G.MEAL ALLOWANCE 72.00 2260.62295 CARRIGAN, RYAN MEAL ALLOWANCE 36.00 2260.62295 GIESE, THOMAS P MEAL ALLOWANCE 48.00 2260.62295 JUST, CLARA MEAL ALLOWANCE 36.00 1,304.29 2270 TRAFFIC BUREAU 2270.65125 UNIFORMITY, INC.UNIFORMS 77.81 2270.65125 WALZ SCALE COMPANY TESTING OF WHEEL LOAD WEIGHERS 780.00 857.81 2280 ANIMAL CONTROL 2280.65125 MCCORMICK ANIMAL HOSPITAL VET BILL 100.00 2280.64015 NICOR 0632 UTILITIES 145.57 2280.65125 PETSMART SHELTER CAT LITTER 89.88 335.45 * Advanced Payment 485 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2285 PROBLEM SOLVING TEAM 2285.61055 RING, MARIANNE CONSULTANT 1,054.00 2285.61055 RING, MARIANNE CONSULTANT 986.00 2,040.00 2305 FIRE MGT & SUPPORT 2305.65020 UNIFORMITY, INC.UNIFORMS 229.90 2305.65020 UNIFORMITY, INC.UNIFORMS 280.95 2305.65020 UNIFORMITY, INC.UNIFORMS 280.95 2305.65020 UNIFORMITY, INC.UNIFORMS 280.95 2305.65020 UNIFORMITY, INC.UNIFORMS 280.95 2305.65020 UNIFORMITY, INC.UNIFORMS 293.65 2305.65020 UNIFORMITY, INC.UNIFORMS 280.95 2305.65020 UNIFORMITY, INC.UNIFORMS 45.90 2305.65095 OFFICE DEPOT OFFICE SUPPLIES FY 13 BU 2305 588.76 2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 460.75 2305.64015 NICOR 0632 UTILITIES 205.90 2305.64015 NICOR 0632 UTILITIES 138.09 2305.64015 NICOR 0632 UTILITIES 144.81 2305.64015 NICOR 0632 UTILITIES 182.28 2305.64015 NICOR 0632 UTILITIES 161.34 2305.65125 OVERTON'S YAMAHA JET LANYARD 329.78 2305.62518 THYSSENKRUPP ELEVATOR TOWNSHIP ANALYSIS 586.79 2305.65020 UNIFORMITY, INC.UNIFORMS 10.95 2305.65020 UNIFORMITY, INC.UNIFORMS 15.95 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 29.95 2305.65020 UNIFORMITY, INC.UNIFORMS 43.95 2305.65020 UNIFORMITY, INC.UNIFORMS 47.55 2305.65020 UNIFORMITY, INC.UNIFORMS 56.95 2305.65020 UNIFORMITY, INC.UNIFORMS 61.70 2305.65020 UNIFORMITY, INC.UNIFORMS 61.95 2305.65020 UNIFORMITY, INC.UNIFORMS 71.60 2305.65020 UNIFORMITY, INC.UNIFORMS 103.80 2305.65020 UNIFORMITY, INC.UNIFORMS 187.15 5,552.10 2315 FIRE SUPPRESSION 2315.65125 NATIONAL AWARD SERVICES INC RETIREMENT PLAQUE 50.00 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 359.97 2315.65085 W S DARLEY & CO FIRE SAFETY SUPPLIES 120.43 2315.65075 EMSAR CHICAGO/MILWAUKEE MEDICAL SUPPLIES 26.36 2315.62605 ILLINOIS DEPARTMENT OF PUBLIC LICENSE RENEW. FOR VEHICLES 75.00 2315.62295 UNIV OF IL AT URBANA-CHAM FIREFIGHTER TRAINING 450.00 2315.62605 DJS SCUBA LOCKER, INC.DIVE TEAM GEAR 683.66 2315.65040 SAM'S CLUB DIRECT CLEANING SUPPLIES 76.04 2315.65040 SAM'S CLUB DIRECT CLEANING SUPPLIES 202.15 2315.62605 MABAS DIVISION III IL STATE DUES 525.00 2315.65040 SAM'S CLUB DIRECT CLEANING SUPPLIES 70.00 2,638.61 * Advanced Payment 586 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 2407 HEALTH SERVICES ADMIN 2407.65125 PRO PAC, INC.MEDICAL SUPPLIES 2,569.40 2,569.40 2435 FOOD AND ENVIRONMENTAL HEALTH 2435.62477 VERIZON WIRELESS COMMUNICATION CHARGES REFUND .16- 2435.62477 CDW GOVERNMENT INC.AVOCENT POWER SUPPLY 4,535.95 2435.62210 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES 169.00 2435.62477 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 120.00 2435.65121 ALPHA CARD MAGICARD ID CARD SYSTEM 1,345.00 2435.65075 AARYNN/ALLYSSA TRUCKING COURIER SERVICE 27.00 2435.62477 OFFICE DEPOT OFFICE SUPPLIES RETUR 1,115.95- 2435.62477 OFFICE DEPOT OFFICE SUPPLIES 1,115.95 2435.62295 ILLINOIS ASSOCIATION OF CODE QUARTERLY IACE TRAINING 105.00 2435.62210 TEUTEBERG INC FOOD INSPECTION FORMS 479.17 6,780.96 2440 VITAL RECORDS 2440.53220 IL DEPT OF PUBLIC HEALTH 378 DEATH CERTIFICATES 1,512.00 1,512.00 2455 COMM.HEALTH PROG.ADMINSTRATION 2455.62468 NATIONAL CINEMEDIA, LLC TOBACCO SPOTS 509.00 509.00 2460 COMMUNITY PURCHASED SERVICES 2460.67140 NORTH SHORE SENIOR CENTER QUARTERLY REQUEST 7,500.00 2460.67015 PEER SERVICES, INC.QUARTERLY REQUEST 908.75 2460.67040 LEGAL ASSISTANCE FOUNDATION QUARTERLY REQUEST 4,000.00 2460.67010 CHILD CARE CENTER OF EVANSTON QUARTERLY REQUEST 28,606.25 2460.67085 EVANSTON NORTHSHORE YWCA QUARTERLY REQUEST 82.50 2460.67045 Y.O.U.QUARTERLY REQUEST 20,000.00 2460.67145 METROPOLITAN FAMILY SERVICES QUARTERLY REQUEST 13,611.25 2460.67070 SHORE COMMUNITY SERVICES QUARTERLY REQUEST 5,523.50 2460.67050 JAMES B. MORAN CENTER FOR YOUTH QUARTERLY REQUEST 6,250.00 2460.67125 INFANT WELFARE SOCIETY QUARTERLY REQUEST 15,750.00 2460.67065 HOUSING OPTIONS QUARTERLY REQUEST 5,585.00 2460.67030 FAMILY FOCUS INC. QUARTERLY REQUEST 4,818.00 2460.67155 THRESHOLDS REHABILITATION QUARTERLY REQUEST 5,000.00 117,635.25 2610 MUNICIPAL SERVICE CENTER 2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 390.00 2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 697.49 2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 379.70 2610.64015 NICOR 0632 UTILITIES 180.04 2610.62518 FOX VALLEY FIRE & SAFETY FIRE ALARM SYSTEM 1,274.00 2610.64015 NICOR 0632 UTILITIES 372.93 3,294.16 2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64006 COMED STREET AND ALLEY LIGHTING 12,256.66 2640.64006 COMED STREET AND ALLEY LIGHTING 217.74 2640.64006 COMED STREET AND ALLEY LIGHTING 447.16 * Advanced Payment 687 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 12,921.56 2670 STREET AND ALLEY MAINTENANCE 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 260.00 2670.65055 OZINGA CHICAGO RMC, INC.FY2013 ASPHALT PURCHASE 1,602.00 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 275.60 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 338.00 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 267.28 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 254.80 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 145.60 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 622.44 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 625.56 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 129.48 2670.65115 ARTS & LETTERS LTD. SIGN FABRICATION LETTERS 140.00 2670.65115 ARTS & LETTERS LTD.TEMPORARY NO PARKING SIGNS 770.00 2670.65115 TRAFFIC & PARKING CONTROL BARRACKS 400.00 2670.65085 SERVICE SANITATION INC PORTABLE TOILTS STORM EMERG.374.00 2670.62295 NORTHEASTERN ILLINOIS PUBLIC TRAINING 200.00 2670.65055 HEALY ASPHALT FY2013 ASPHALT PURCHASE 364.52 6,769.28 3005 REC. MGMT. & GENERAL SUPPORT 3005.65125 COMCAST CABLE COMMUNICATION CHARGES 104.34 104.34 3020 RECREATION GENERAL SUPPORT 3020.62490 GAST, ED LINK REIMBURSE 150.00 3020.62490 ZELDENRUST FARM LINK REIMBURSE 40.00 3020.62490 TERESA'S FRUIT AND HERBS LINK REIMBURSE 98.00 3020.62490 SWEETY PIES BAKERY CAKERY CAFE LINK REIMBURSE 63.00 3020.62490 SMITS FARMS LINK REIMBURSE 73.00 3020.62490 SEEDLING LINK REIMBURSE 70.00 3020.62490 RIVER VALLEY RANCH LINK REIMBURSE 97.00 3020.62490 NOFFKE FAMILY FARM LINK REIMBURSE 50.00 3020.62490 NICHOLS FARM & ORCHARD LINK REIMBURSE 84.00 3020.62490 MARILYN'S BAKERY LINK REIMBURSE 34.00 3020.62490 M AND D FARMS LINK REIMBURSE 122.00 3020.62490 LAKE BREEZE ORGANICS LINK REIMBURSE 213.00 3020.62490 KINNIKINNICK FARM LINK REIMBURSE 83.00 3020.62490 K.V. STOVER AND SON LINK REIMBURSE 157.00 3020.56045 OFFICE DEPOT REFUND OFFICE SUPPLIES 20.44- 3020.62490 FIRST, JON LINK REIMBURSE 142.00 3020.62490 BENNISONS BAKERIES LINK REIMBURSE 32.00 3020.62490 CRUST & CRUMB LINK REIMBURSE 51.00 3020.62490 GENEVA LAKES PRODUCE LINK REIMBURSE 38.00 3020.62490 GREAT HARVEST BREAD CO.LINK REIMBURSE 64.00 3020.62490 GREEN ACRES LINK REIMBURSE 84.00 3020.62490 HENRY'S FARM LINK REIMBURSE 234.00 3020.62490 K & K FARM'S LINK REIMBURSE 83.00 2,041.56 3025 PARK UTILITIES * Advanced Payment 788 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3025.64005 COMED UTILITIES 39.92 3025.64005 COMED UTILITIES 37.54 3025.64005 COMED UTILITIES 304.57 3025.64005 COMED UTILITIES 24.98 3025.64005 COMED UTILITIES 32.03 439.04 3030 CROWN COMMUNITY CENTER 3030.65025 SAM'S CLUB DIRECT MILK 15.84 3030.64015 NICOR 0632 UTILITIES 477.30 3030.65110 FEDERAL EXPRESS CORP.SHIPPING DOCS TO STATE CHLDCR 24.88 3030.65025 SAM'S CLUB DIRECT REC PROGRAM SUPPLIES 64.65 3030.65025 SAM'S CLUB DIRECT SURF/PRESCHOOL SNACK 190.23 3030.65110 SAM'S CLUB DIRECT SNACK/LUNCH SUPPLIES 60.63 3030.65110 SAM'S CLUB DIRECT PRESCHOOL SNACK 119.14 3030.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 249.90 3030.62505 COUSSENS, DARCY YOUTH BALLET INSTRUCTION 160.00 1,362.57 3035 CHANDLER COMMUNITY CENTER 3035.65095 ILLINOIS PAPER COMPANY OFFICE PAPER PO 2013 156.40 3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 31.20 3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/22 260.00 3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 7/25 264.00 3035.62507 CLASSIC BOWL PEEWEE SPORT CAMP FIELD TRIP 116.00 3035.62507 XTREME TRAMPOLINES SPORTS CAMP FIELD TRIP 7/24 342.00 3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 7/23 364.00 3035.62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 2013 1,808.67 3035.62505 UNGER, DIANA FENCING INSTRUCTION 1,180.20 3035.65040 LAPORT INC JANITORIAL SUPPLIES FY 2013 480.08 3035.64015 NICOR 0632 UTILITIES 120.04 3035.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 107.91 3035.62507 BICKER BROS, INC AQUA GOLF FIELD TRIP 7/8 65.00 3035.62507 PAR-KING NORTH SPORT CAMP FIELD TRIP 7/9 306.00 3035.62507 POSITIVE CONNECTIONS, INC.LEGO CAMP FIELDTRIPBUS 6/27 253.00 3035.62507 BICKER BROS, INC SPORT CAMP FIELD TRIP 7/17 279.50 3035.62507 POSITIVE CONNECTIONS, INC.SPORT CAMP FIELD TRIPS 6/20-28 1,199.00 3035.62495 ANDERSON PEST CONTROL EXTERIOR RODENT TRAPS 84.00 3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 7/18 140.00 3035.62507 LASER QUEST SPORTS CAMP FIELD TRIP 7/17 294.00 3035.62505 SPORTS ENDEAVORS, INC VOLLEYBALL INSTRUCTION 1,690.50 9,541.50 3040 FLEETWOOD JOURDAIN COM CT 3040.62225 STA-KLEEN INC.CLEANING COOKING SURFACES 36.00 3040.62490 WRIGHT, TONY BALLON ENTERTAINMENT CARNIVAL 150.00 3040.62225 NILFISK-ADVANCE, INC.FLOOR MACHINE SERVICE/HOSE 329.50 3040.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 66.95- 3040.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 59.95- 3040.64015 NICOR 0632 UTILITIES 176.60 3040.65110 MITY-LITE INC.MITY LITES 8 FT TABLES 1,851.10 3040.62518 ADT SECURITY SYSTEMS ALARM SERVICE 1,326.31 * Advanced Payment 889 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3,742.61 3045 FLEETWOOD/JOURDAIN THEATR 3045.62490 HARPER, SENTELL PERFORMER STIPEND DRAMATIC READ 50.00 3045.62490 SULLIVAN, ELANA ELYCE PERFORMER STIPEND DRAMATIC READ 50.00 3045.62490 DUPONT, DAVID J.GUITAR MUSIC INSTRUCTION 280.00 3045.62490 FORELLA, JESSICA STAGE MANAGER ST IVES/BBGIRLS 800.00 3045.62490 ROSENBERG, MARLENE PERFORMER STIPEND JAZZMEETSBLU 575.00 3045.62490 FISHKIN, HANNAH PERFORMER STIPEND DREADLOCKS 210.00 3045.62490 FISHKIN, SOPHIA PERFORMER STIPEND DREADLOCKS 210.00 3045.62490 SHAVZIN, CLAIRE SOUND DESIGN ALBERT/IVES 200.00 3045.62490 COLLINS, KWEKU PERFORMER STIPEND DREADLOCKS 210.00 3045.62490 STEELE, JUDY LEA PERFORMER STIPEND ST IVES 315.00 3045.62490 EVANSTON PHOTOGRAPHIC STUDIOS VIDEO ARCHIVE WOZA ALBERT 150.00 3045.62490 CHILDRESS, JOYCE PERFORMER STIPEND DRAMATIC READ 50.00 3045.62490 FIELDS, ARMAND PERFORMER STIPEND DRAMATIC READ 50.00 3045.62490 SHAMBEE, JUNEITHA PERFORMER STIPEND DRAMATIC READ 75.00 3045.62490 EXTREME REACH, INC.PERFORMERS 965.68 3045.62490 SIMMONS, DAWNE PERFORMER STIPEND DRAMATIC READ 150.00 4,340.68 3050 RECREATION OUTREACH PROGRAM 3050.62210 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD PROGRAM 68.00 3050.62210 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD PROGRAM 110.00 3050.62210 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD PROGRAM 92.50 3050.62210 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD PROGRAM 131.00 3050.65025 SAM'S CLUB DIRECT SUMMER FOOD PROGRAM 17.96 3050.62210 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD PROGRAM 145.00 3050.62490 SIMPSON, ANTHONY F.OFF. YNG MEN LEAGUE 7/21-30 460.00 3050.62508 COLEMAN, TIMOTHY DARREL OFF. YNG MEN LEAGUE 7/21-30 460.00 3050.62490 COLEMAN, TIMOTHY DARREL OFF. YNG MEN LEAGUE 7/21-30 460.00 3050.62508 MONCRIEF, MICHAEL OFF. YNG MEN LEAGUE 7/21-30 460.00 3050.62490 MONCRIEF, MICHAEL OFF. YNG MEN LEAGUE 7/21-30 460.00 3050.62508 SIMPSON, ANTHONY F.OFF. YNG MEN LEAGUE 7/21-30 460.00 3050.62490 PAYNE, CHUBBY GARDEN MAINT AND INSTRUCTION 450.00 3,774.46 3055 LEVY CENTER SENIOR SERVICES 3055.64015 NICOR 0632 UTILITIES 259.43 3055.65025 SAM'S CLUB DIRECT CLEANING SUPPLIES 32.90 3055.65050 SAM'S CLUB DIRECT CLEANING SUPPLIES 82.70 3055.65110 SAM'S CLUB DIRECT BATTERIES FOR BUILDING 61.70 3055.65040 LAPORT INC JANITORIAL SUPPLIES 157.50 3055.65095 OFFICE DEPOT OFFICE SUPPLIES FY 2013 56.52 3055.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 44.94 3055.62509 MIDWEST TIME RECORDER TIME MACHINE EQUIP MAINT.160.00 3055.62245 FOLDING PARTITION SERVICES FOLDING PARTITION MAINT.425.00 3055.61062 SPARKMON, KEVIN SECURITY PRIVATE RENTAL 7/6 352.00 3055.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 2,732.80 3055.62695 BEST TAXI REIMBURSE 641 TAXI COUPONS 3,846.00 3055.62695 303 TAXI REIMBURSE 1640 TAXI COUPONS 9,840.00 3055.62695 AMERICAN CHARGE SERVICE REIMBURSE 14 TAXI COUPONS 84.00 * Advanced Payment 990 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3055.62511 COMCAST CABLE COMMUNICATION CHARGES 132.81 3055.65050 DIRECT FITNESS SOLUTIONS FITNESS EQUIP MAINT.155.00 3055.62509 DIRECT FITNESS SOLUTIONS PREVENTATIVE MAINT FITNESS 510.00 3055.62505 NORTHWESTERN UNIVERSITY WORK STUDY 153.00 3055.62505 NOGUCHI, ATSUKO JAPANESE CLASS INSTRUCTION 280.00 3055.61062 SPARKMON, KEVIN SECURITY PRIVATE RENTAL 6/15 384.00 3055.65050 DIRECT FITNESS SOLUTIONS FITNESS EQUIP PART REPLCMNT 311.00 3055.65095 DELL COMPUTER CORP.DELL LAPTOP 844.55 3055.65110 DRAMATIC PUBLISHING ROYALTY APPLICATION 620.00 3055.62505 CONNELLY'S ACADEMY TKD INSTRUCTION INCREASE 5,737.80 27,263.65 3065 BOAT RAMP-CHURCH ST 3065.65050 ILLINOIS TRUCK & EQUIPMENT REPAIR OF RENTAL EQUIPMENT 8,992.66 8,992.66 3085 RECREATION FACILITY MAINT 3085.65040 LAPORT INC JANITORIAL SUPPLIES 46.00 3085.65040 LAPORT INC JANITORIAL SUPPLIES 1,358.18 3085.65110 EVANSTON SIGNS & GRAPHICS, INC REPLACEMENT LAKEFRONT SIGNS 420.00 3085.65040 CLEAN CITY INNOVATIONS, LLC SOSAFE SPRAY 432.00 3085.65110 CONSERV FS CHEMICALS 237.60 2,493.78 3095 CROWN ICE RINK 3095.65025 SAM'S CLUB DIRECT PARENT NIGHT 94.11 3095.65110 SAM'S CLUB DIRECT SNACK/LUNCH SUPPLIES 85.65 3095.65025 SAM'S CLUB DIRECT FUN FACTORY SNACK 26.64 3095.65025 SAM'S CLUB DIRECT CAMP SUPPLIES 29.95 3095.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 27.81 3095.65110 SAM'S CLUB DIRECT SURF & TURF SNACK 93.09 3095.65110 SAM'S CLUB DIRECT RETURN SUPPLIES 593.77- 3095.62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 7/15 144.71 3095.62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 7/15 608.78 3095.65080 COCA-COLA ENTERPRISES LAKESHORE BENDING RESAL 151.68 3095.62507 BRUNSWICK ZONE NILES CAMP FIELD TRIP 7/8/13 568.86 3095.65110 SAM'S CLUB DIRECT COUNSELOR BINDERS 129.22 3095.65110 SAM'S CLUB DIRECT ART/CLASSROOM SUPPLIES 105.08 3095.65110 SAM'S CLUB DIRECT REC PROGRAM SUPPLIES 25.90 3095.65025 SAM'S CLUB DIRECT REC PROGRAM SUPPLIES 200.36 3095.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 137.62 3095.65025 SAM'S CLUB DIRECT AFTER CARE SNACK 297.91 2,133.60 3105 AQUATIC CAMP 3105.65110 FOX DUFFLES REPAIR TORN LEECH 25.00 3105.65125 WINDWARD BOATWORKS, INC.SAILBOAT AND EQUIPMENT 4,037.50 4,062.50 3110 TENNIS 3110.62505 E-TOWN TENNIS INSTRUCTION TENNIS PROGRAMS 9,376.60 9,376.60 * Advanced Payment 1091 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3130 SPECIAL RECREATION 3130.65110 SAM'S CLUB DIRECT SUPPLIES FOR CAMP 351.33 3130.65110 BEN'S BUBBLE SHOW BUBBLE MAGIC SHOW PKSCHL 7/18 350.00 3130.65110 EVANSTON IMPRINTABLES,INC.CAMP TSHIRTS 2013 981.40 3130.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 69.88 3130.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 43.22 3130.65110 SAM'S CLUB DIRECT CAMP SUPPLIES 25.20 1,821.03 3155 GOLF 3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 3,805.10 3155.62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 946.40 4,751.50 3215 YOUTH ENGAGEMENT DIVISION 3215.65025 SAM'S CLUB DIRECT SUPPLIES FOR JOB FAIR 157.73 3215.65090 HY-TEST SAFETY SHOE SERVICE SAFETY SHOES YOUTH IDNR GRANT 1,594.35 1,752.08 3510 HORTICULTURAL MAINTENANCE 3510.62199 PLAYPOWER LT FARMINGTON, INC. REC. EQUIPMENT 159.10 3510.65005 LURVEY LANDSCAPE SUPPLY LANDSCAPE 115.00 3510.65005 LURVEY LANDSCAPE SUPPLY PINE BARK MULCH 178.50 3510.65005 BEAVER CREEK NURSERY TREES 8,430.00 3510.65005 LURVEY LANDSCAPE SUPPLY LANDSCAPE 287.20 3510.65005 LURVEY LANDSCAPE SUPPLY LANDSCAPE 408.65 3510.62195 COMED UTILITIES 25.10 9,603.55 3525 TREE PLANTING 3525.65005 WEST CENTRAL MUNICIPAL CONF NEW PARKWAY TREES 453.74- 3525.65005 WEST CENTRAL MUNICIPAL CON NEW PARKWAY TREES 17,688.74 17,235.00 3530 PRIVATE ELM TREE INSURANCE 3530.62385 SUNRISE TREE SERVICE INC ELM REMOVAL 1,880.00 1,880.00 3610 ECO-QUEST DAY CAMP 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 20.40 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 231.20 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 204.00 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 122.40 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 326.40 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 244.80 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 186.30 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 102.00 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 148.50 3610.65020 FITNESS WEAR, INC.SUMMER 2013 CAMP TSHIRTS 66.00 3610.62507 RITEWAY BUS SERVICE, INC.FIELD TRIP BUS 7/3 995.00 2,647.00 3700 ARTS COUNCIL 3700.62665 LITERATURE FOR ALL OF US GRANT PAYMENT PER AGREEMENT 800.00 * Advanced Payment 1192 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3700.62295 MACSAI, GERALDINE PART. REIMBURSE BUDAPEST CONF 250.00 3700.62506 NORTHWESTERN UNIVERSITY WORK STUDY 1,361.57 2,411.57 3710 NOYES CULTURAL ARTS CTR 3710.64015 NICOR 0632 UTILITIES 175.42 175.42 3720 CULTURAL ARTS PROGRAMS 3720.62511 REGO-WORTH, REBECCA LAKESHORE ARTS PERFORMANCE 8/4 400.00 3720.62511 DINERSTEIN, MAYA COSPLAY/SPCL FX MAKEUP WKSHPS 100.00 3720.62511 EDAMAME PRODUCTIONS, INC.LAKESHORE ARTS PERFORMANCE 8/3 500.00 3720.62511 BEARMAN, MOLLY RECYCLING/REPURPOSING WKSHP 200.00 3720.62511 SIROTA, EDWARD J.STARLIGHT CONCERT 8/20 DAWES 1,300.00 3720.62509 BATTAGLIA, PHILIP ASSIST LAYOUT LAKESHORE ART 150.00 3720.62515 SERVICE SANITATION INC PORTAPOTTY ETHNIC ARTS FEST 745.50 3720.62515 AMERICAN MOBILE STAGING STAGING ETHINIC ART FESTIVAL 6,560.00 3720.62511 REVEREND PEYTONS BIG DAMN BAND STARLIGHT CONCERT PERFORMER 2,000.00 3720.62500 ACUTRAK SOLUTIONS SOUND EQUP & RENATL ETHNIC 6,209.25 3720.62511 ABRAM, DOUGLAS J.STARLIGHT CONCERT 8/6 DAWES 900.00 3720.62511 KAUFMANN'S EMPORIUM REN CAMP APPEARANCE 8/16 185.00 3720.62511 KABABIK, MARY INSTRUCT/PERF RENAISSANCE CAMP 850.00 3720.62511 ANGOTTI, PHIL LAKESHORE ARTS PERFORMANCE 8/4 600.00 3720.62210 EVANSTON SIGNS & GRAPHICS, INC BANNER/SIGNS ETHNIC ARTS FEST 503.00 3720.62511 SOUTH BOULEVARD BAND STARLIGHT CONCERT 8/8 TWIGGS 800.00 3720.62511 CEE GEE MUSIC STARLIGHT CONCERT 8/13 DAWES 800.00 3720.62511 HOME BOY MUSIC CO.STARLIGHT CONCERT 8/8 TWIGGS 500.00 3720.62511 ARLEN MUSIC CONSULTANTS, INC. STARLIGHT CONCERT 7/30 DAWES 1,250.00 3720.62511 BLOOM, GINA STARLIGHT CONCERT 7/25 900.00 3720.62511 LUPETIN, ZACHARY, DUSTBOWL REV STARLIGHT CONCERT 7/11 JAMES 1,000.00 3720.62511 MEDINA, TOMAS CAMP GUEST ARTIST 7/29 7/30 300.00 3720.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 35.98- 3720.62500 HEWITT, PAUL SOUND AND ENGINEER EXTRA 450.00 3720.62500 HEWITT, PAUL SOUND SYSTEM & ENGINEER 2,250.00 29,416.77 3805 FACILITIES ADMINISTRATION 3805.62376 NICOR 0632 FIRE HOUSE # 3 1,082.86 1,082.86 3806 CIVIC CENTER SERVICES 3806.62225 MARK VEND COMPANY VENDING SERVICES 180.12 3806.64015 NICOR 0632 UTILITIES 236.68 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 218.14 3806.64015 NICOR 0632 UTILITIES 120.24 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 218.37 973.55 3807 CONSTRUCTION AND REPAIRS 3807.62509 SCHNEIDER ELECTRIC BUILDINGS A MAINT. AGREEMENT 5,910.00 3807.65050 SERVICE SANITATION INC PORTABLE TOILETS 500.00 3807.65050 SERVICE SANITATION INC PORTABLE TOILETS 70.00 3807.65050 SERVICE SANITATION INC PORTABLE TOILETS 70.00 * Advanced Payment 1293 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 3807.62509 USA MOBILITY WIRELESS, INC.SERVICE AGREEMENT 35.63 3807.65050 SUPREME SHEET METAL WORKS INC. ELECTRICAL PANEL REPLACEMENT 30.00 3807.65050 SUPREME SHEET METAL WORKS INC. ELECTRICAL PANEL REPLACEMENT 125.00 3807.62509 USA MOBILITY WIRELESS, INC.SERVICE AGREEMENT 68.99 6,809.62 616,857.30 00195 NEIGHBOR.STABILIZATION PROGRAM 5006 PROGRAM DELIVERY 5006.62205 EVANSTON ROUND TABLE LLC NEIGHBORHOOD STAB. PRGM 492.00 5006.62490 HOUSING OPPORTUNITY DEVELOPMENT INCOME CERTIFICATION FOR NSP2 2,990.50 3,482.50 3,482.50 00200 MOTOR FUEL TAX FUND 5098 2012 ADD.MFT STREET RESURFACNG 5098.65515 A LAMP CONCRETE CONTRACTORS ADDL MFT STREET RESURFACING 61,268.85 61,268.85 61,268.85 00205 EMERGENCY TELEPHONE SYSTEM 5150 EMERGENCY TELEPHONE SYSTM 5150.62509 MOTOROLA SOLUTIONS, INC.FIRE SERVICE AGREEMENT RENEW-8,578.92 5150.62509 LOGICALIS, INC.EPD CAD SERVER SUPPORT RENEWAL 3,669.25 5150.62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION MON-323.28 5150.65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 1,440.48 14,011.93 14,011.93 00215 CDBG FUND 5205 TARGETED CODE ENFORCEMENT 5205.62770 TEPIC LANDSCAPING, INC.TREE REMOVAL 06-1283 CDBG 260.00 260.00 5240 PUBLIC SERVICES 5240.62980 NORTH SHORE SENIOR CENTER CASE MANAGEMENT SERVICES 9,000.00 5240.62935 JAMES B. MORAN CENTER FOR YOUTH COMMUNITY DEV. GRANT 16,500.00 5240.62940 LEGAL ASSISTANCE FOUNDATION EVANSTON LEGAL SERVIC 3,500.00 5240.57030 FAMILY FOCUS INC.COMM. DEV. BLOCK GRANT 11,250.00 5240.62954 HOUSING OPTIONS COMM. DEV. BLOCK GRANT 10,000.00 5240.63120 MEALS AT HOME FOOD FOR SENIORS 7,000.00 * Advanced Payment 1394 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5240.62955 EVANSTON NORTHSHORE YWCA YWCA DOM VIOLENCE SERVICES 12,500.00 5240.62985 INTERFAITH HOUSING CENTER COMM. DEV. BLOCK GRANT PRGM 6,500.00 5240.62945 YOUTH JOB CENTER OF EVANSTON COMM. DEV. BLOCK GRANT PRGM 17,500.00 93,750.00 94,010.00 00220 CD LOAN FUND 5280 CD LOAN 5280.62190 EQUIFAX CREDIT CREDIT PROFILE 11.48 5280.65535 MASTER REMODELING CONSTRUCTION CASE # SFI 020-12 90.00 101.48 101.48 00225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 5300.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES BU5300 59.84 5300.65095 OFFICE DEPOT 2013 PO OFFICE SUPPLIES BU5300 50.08 5300.65095 OFFICE DEPOT REFUND OFFICE SUPPLIES 15.49- 5300.62660 LOOPNET, INC.LOOPLINK - PACKAGE 6,000.00 5300.62660 EVMARK CMS EXPO SPONSOR 200.00 6,294.43 6,294.43 00240 HOME FUND 5430 HOME FUND 5430.65535 HOUSING OPTIONS HOME FUND 5,755.00 5,755.00 5,755.00 00250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 5465.65510 HOUSING OPPORTUNITY DEVELOPMENT STAFF ROOM AT 319 DEMPSTER 20,188.00 20,188.00 20,188.00 00300 WASHINGTON NATL TIF DEBT SERV 547615 DAVIS STREET SEWER 547615.65515 BOLDER CONTRACTORS, INC.DAVIS STREET PROJECT 512,996.18 512,996.18 512,996.18 00320 DEBT SERVICE FUND 5706 2006B BONDS 5706.62350 WELLS FARGO BANK G.O. SERIES 2006B 250.00 250.00 5708 2008C BONDS 5708.62350 CHAPMAN & CUTLER A-B-C G.O. BONDS OF IL-COE 834.00 834.00 5709 2008D BONDS 5709.62350 CHAPMAN & CUTLER A-B-C G.O. BONDS OF IL-COE 833.00 833.00 * Advanced Payment 1495 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 5710 2008A (REFINAN. 2000) GO BONDS 5710.62350 CHAPMAN & CUTLER A-B-C G.O. BONDS OF IL-COE 833.00 833.00 5713 2011 A BONDS 5713.62350 WELLS FARGO BANK GO CP SERIES 2011A 525.00 525.00 3,275.00 00330 HOWARD RIDGE TIF 5860 HOWARD RIDGE TIF 5860.65515 PECKISH ONE, LLC DBA PECKISH *CONSTRUCTION REHAB 25,940.00 25,940.00 25,940.00 00415 CAPITAL IMPROVEMENTS FUND 415175 CIVIC CTR RENOVATIONS 415175.65625 CENTRAL RUG & CARPET CO.INSTALL WOOD FLOOR PER QUOTE 1,315.00 1,315.00 415224 SERV. CTR PARKING DECK REPAIRS 415224.62205 CHICAGO TRIBUNE COE NOTICE TO BIDDERS 11.00 415224.62205 CHICAGO TRIBUNE COE NOTICE TO BIDDERS 792.00 415224.62205 CHICAGO TRIBUNE ADVERTISEMENT ONLINE 33.00 836.00 415669 NOYES ASBESTOS ABATEMENT PROJ 415669.62145 ATC GROUP SERVICES INC. DBA CA NOYES ENVIRONMENTAL SERVICES 3,450.00 3,450.00 415871 TRAFFIC SIGNAL UPGRADES 415871.65515 STANLEY CONSULTANTS INC.SHERIDAN/NU ENTRANCE DESIGN 3,886.43 3,886.43 415921 CITY PAVEMENT EVALUATION 415921.65515 IMS INFRASTRUCTURE MANAGEMENT PAVEMENT CONDITION EVALUATION 21,951.55 21,951.55 31,438.98 00420 SPEC ASSESS CAP PROJECT FUND 6055 SPECIAL ASSESSMENT 1367 6055.65110 SAM'S CLUB DIRECT CLEANING SUPPLIES 52.96 52.96 52.96 00505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 5.79 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 2,328.82 7005.62431 GARDA CL GREAT LAKES, INC.ARMORED CAR SERVICES 1,334.03 3,668.64 7015 PARKING LOTS & METERS 7015.62375 706 MAIN STREET, LLC 2013 - RENTAL FEE 2,486.68 7015.65070 IPS GROUP, INC. MONTHLY IPS METER 385.30 * Advanced Payment 1596 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7015.64005 COMED MONTHLY INVOICE 188.67 7015.62375 MCGAW YMCA 2ND QTR PARK METER COLLECTION 3,990.65 7015.62375 GTC MAIN STREET, INC. 2013 RENTAL FEE 5,960.04 7015.64005 COMED MONTHLY INVOICE 186.37 13,197.71 7025 CHURCH STREET GARAGE 7025.53515 COOK, EDWARD ACCESS CARD REFUND 25.00 7025.53515 HOIN, SHANNON ACCESS CARD REFUND 25.00 7025.53515 DERMATOLOGY FOUNDATION ACCESS CARD REFUND 25.00 7025.53515 BORROUGHS, ALBERT ACCESS CARD REFUND 25.00 7025.53515 PFISTER, MATT ACCESS CARD REFUND 25.00 7025.53515 BEAULIEU, JOSEPH ACCESS CARD REFUND 25.00 7025.53515 SCHULTZE, JAMES ACCESS CARD REFUND 25.00 7025.53515 LEON, ADELINE ACCESS CARD REFUND 25.00 7025.53515 PAVLENKO, LYUBOV ACCESS CARD REFUND 25.00 7025.53515 DZERSKY, TATYANA ACCESS CARD REFUND 25.00 7025.53515 KELLY, SHERRY ACCESS CARD REFUND 25.00 7025.53515 WOSIK, DAVID ACCESS CARD REFUND 25.00 7025.53515 PEREZ, ALFONSO ACCESS CARD REFUND 25.00 7025.53515 PALACIOS, CLAUDIA ACCESS CARD REFUND 25.00 7025.53515 CAPLAN, JUDITH ACCESS CARD REFUND 25.00 7025.53515 MOORE, JANICE ACCESS CARD REFUND 25.00 7025.53515 DAMAS, MARK ACCESS CARD REFUND 25.00 7025.53515 GOFFRON, CARON ACCESS CARD REFUND 25.00 7025.53515 STELZER, NEAL ACCESS CARD REFUND 25.00 7025.53515 MARSHALL, KAY ACCESS CARD REFUND 25.00 7025.53515 BENWAY, JOEL ACCESS CARD REFUND 25.00 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98 7025.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 24,549.98 49,624.96 7036 SHERMAN GARAGE 7036.53515 KIM, PATRIC-CHONG ACCESS CARD REFUND 25.00 7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR MAINTENANCE/REPAIRS 9,487.56 7036.53515 KEGLOVITZ, JASON ACCESS CARD REFUND 25.00 7036.62660 INLAND AMERICAN RETAIL MANAGEMT MAINTENANCE FOR COMMON AREA 7,016.41 7036.62509 SIMPLEX GRINNELL EMERGENCY CALL 877.61 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83 7036.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATIONS 55,812.83 7036.53515 FOX, BEN ACCESS CARD REFUND 25.00 7036.53515 YAM, MICHELLE ACCESS CARD REFUND 25.00 7036.53515 TAPLING, ALEXANDER ACCESS CARD REFUND 25.00 129,132.24 7037 MAPLE GARAGE 7037.53515 LEACH, MEGHAN ACCESS CARD REFUND 25.00 7037.53515 SWANSON, ROBERT A.ACCESS CARD REFUND 50.00 7037.53515 SPANN, RACHEL ACCESS CARD REFUND 25.00 7037.53515 VIGNOLO, DAVID ACCESS CARD REFUND 25.00 7037.53515 VAUGHN, CHARLOTTE ACCESS CARD REFUND 25.00 7037.64015 NICOR 0632 MONTHLY INVOICE 87.64 * Advanced Payment 1697 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7037.53515 HEMRAJANI, ANSHU ACCESS CARD REFUND 25.00 7037.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 48,468.67 7037.53515 HYMAN, ANDREW ACCESS CARD REFUND 25.00 7037.62400 CENTRAL PARKING SYSTEM OF IL MAINTENANCE AND OPERATION 48,468.67 7037.53515 MEWETT, KARYN ACCESS CARD REFUND 25.00 7037.53515 MOLER, CHELSEY ACCESS CARD REFUND 25.00 7037.53515 FRAZIER, SADIE ACCESS CARD REFUND 25.00 7037.53515 MCKOWN, DOUG ACCESS CARD REFUND 25.00 7037.53515 GARCIA, CARMEN ACCESS CARD REFUND 25.00 7037.53515 AARON, STEPHANIE ACCESS CARD REFUND 25.00 7037.53515 FERNANDEZ, DANIEL ACCESS CARD REFUND 25.00 7037.53515 MOUNGER, CATHERINE ACCESS CARD REFUND 25.00 97,424.98 293,048.53 00510 WATER FUND 510 WATER FUND 510.22700 KAPLAN, GREG & KHRISTIE REFUND-WATER ACCT 4420070-02 124.12 510.22700 FIRST AMERICAN TITLE INSURANCE *REFUND-DUPLICATE WATER BILL 152.17 510.10220 LOOKIS, KEVIN G PETTY CASH REIMBURSMENT 197.35 510.22700 BENDER, MICHAEL REFUND-WATER ACCT 1130850-00 55.84 529.48 7100 WATER GENERAL SUPPORT 7100.65555 DELL COMPUTER CORP.XPS 13 WATER LAPTOP 1,396.99 7100.65555 DELL COMPUTER CORP.3460 WATER LAPTOP 957.60 7100.62210 EVANSTON BLUE PRINT CO., INC.WATER QUALITY REPORT 50.00 7100.62295 HARRISON-HEDQUIST, STEVEN ICE WATER 4TH OF JULY 122.99 7100.64505 BYTRONICS, INC.SUPPORT FOR DIGTRACK TIX 116.20 7100.53575 FEDERAL EXPRESS CORP.SHIPPING CHARGES 21.58 7100.53575 FEDERAL EXPRESS CORP. SHIPPING CHARGES 111.99 7100.65040 LAPORT INC JANITORIAL SUPPLIES - ADMIN.224.84 7100.65555 DELL COMPUTER CORP.XPS 13 WATER LAPTOP 26.12- 2,976.07 7105 PUMPING 7105.64005 COMED UTILITIES 44.87 7105.64015 NICOR 0632 UTILITIES 1,007.03 7105.64005 COMED UTILITIES 16.03 7105.64015 NICOR 0632 UTILITIES 83.31 1,151.24 7110 FILTRATION 7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 92.00 7110.65030 PRISTINE WATER SOLUTIONS, INC. BLENDED ORTHO-POLYPHOSPHATE 19,575.15 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE -TON CONTAINER 188.00 7110.65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE -TON CONTAINER 2,920.00 22,775.15 7115 DISTRIBUTION 7115.65055 NORTH SHORE TOWING TOW & HOOK 40.00 40.00 * Advanced Payment 1798 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7130 WATER CAPITAL OUTLAY 7130.65702 ALLEGRA PRINT & IMAGING WATER TRAILER PANELS 314.00 314.00 27,785.94 00513 WATER-DEPR, IMPROV & EXTENSION 733067 SECURITY IMPROVEMENTS - WATER 733067.62140 MCGUIRE IGLESKI & ASSOCIATES ARCHITECTURAL SERVICES FOR 325.00 325.00 733074 REPAIR ZEBRA MUSSELCONTROL SYS 733074.62140 CAROLLO ENGINEERS, INC WATER PLANT INTAKE IMPR ENG 13,229.84 13,229.84 733086 2008 WATER MAIN INSTALLATION 733086.65515 GLENBROOK EXCAVATING & CONCRET CIP I WATER MAIN & STREET 330,799.95 330,799.95 344,354.79 00515 SEWER FUND 7400 SEWER MAINTENANCE 7400.62460 THIRD MILLENNIUM ASSOC REGULAR, PAST DUE & SHUT OFF 864.06 7400.62295 REHG, KRISTIN MILEAGE-AQUA PIPE INSTRUCTION 36.08 900.14 742515 LARGE DIAMETER SEWER REHAB PH1 742515.65515 INSITUFORM TECHNOLOGIES USA INC LARGE DIAMETER SEWER REHAB 361,904.40 361,904.40 362,804.54 00520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 7685.62390 LAKESHORE WASTE SERVICES, LLC FY2013 CONDO REFUSE COLLECTION 32,045.00 32,045.00 7690 RESIDENTIAL RECYCLING COL 7690.64015 NICOR 0632 UTILITIES 123.64 7690.62415 GROOT RECYCLING & WASTE SERVICE WASTE REMOVAL 3,728.88 3,852.52 35,897.52 00600 FLEET SERVICES 7710 MAJOR MAINTENANCE 7710.65060 GOLF MILL FORD MANIFOLD # 72 358.22 7710.65060 GOLF MILL FORD THERMOSTAT # 72 65.56 7710.65060 GOLF MILL FORD OUTSIDE REPAIR # 159 3,093.85 7710.65060 LEACH ENTERPRISES, INC.WASHER SOLVENT 89.95 7710.65035 PALATINE OIL COMPANY, INC FUEL 24,636.39 7710.65035 PALATINE OIL COMPANY, INC FUEL 27,252.69 7710.65035 PALATINE OIL COMPANY, INC FUEL 23,275.14 7710.65035 PALATINE OIL COMPANY, INC FUEL 22,693.04 7710.65060 HAVEY COMMUNICATIONS INC.CAR SET-UP # 4 6,170.90 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 31.95 * Advanced Payment 1899 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 601.24 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 68.00 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 214.50 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 192.00 7710.65065 WENTWORTH TIRE SERVICE TIRE SERVICE AND RECAPPING 1,443.82 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTIONS & REPAIRS 862.67 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTIONS & REPAIRS 5,907.18 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTIONS & REPAIRS 1,998.98 7710.65060 WIRFS INDUSTRIES INC.ANNUAL INSPECTIONS & REPAIRS 2,262.05 7710.65060 ALLTECH AUTO INC.REPAIRS # 63 2,061.43 7710.65060 AUTO TRUCK GROUP RELAY # 920 195.34 7710.65060 AUTOBARN MOTORS, LTD.EXTRA KEYS # 814 376.64 7710.65060 AUTOBARN MOTORS, LTD.EXTRA KEYS # 447 411.50 7710.65060 AUTOBARN MOTORS, LTD.NEW KEYS # 814 298.25 7710.65060 BARBER & SONS, INC. DRAWBAR 391.80 7710.65060 BILL'S AUTO & TRUCK REPAIR OUTSIDE REPAIR # 504 137.68 7710.65060 CARQUEST EVANSTON BRAKE RETURN 27.41- 7710.65060 CARQUEST EVANSTON TRUCK HORN RETURN 58.05- 7710.65035 CERTIFIED LABORATORIES BULK LUBE 2,910.07 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HOSE 34.99 7710.65060 CHICAGO INTERNATIONAL TRUCKS, MUFFLER 356.32 7710.65060 CHICAGO INTERNATIONAL TRUCKS, DRIVE 343.52 7710.65060 CHICAGO INTERNATIONAL TRUCKS, HORN 56.24 7710.65060 HYDRAULIC SHOP C/O MCKENNA AUTO HYDRAULIC HOSE 85.41 7710.65060 MCMASTER CARR STEEL MACHINE KEY 12.39 7710.62240 METRO TANK AND PUMP COMPANY FUEL DISPENSING REPAIR 356.10 7710.62240 METRO TANK AND PUMP COMPANY PUMP 8 REPAIR 733.85 7710.65060 NEVARR INC COMP WORK # 761 1,114.58 7710.65060 NEVARR INC OUTSIDE REPAIR # 759 660.90 7710.65060 NORTH SHORE TOWING TOW TO FLEET # 717 262.50 7710.65060 NORTH SUBURBAN AUTO SUPPLY RADIATOR CAP FOR GENERATOR 4.95 7710.65060 NORTH SHORE TOWING TOW & HOOK #954 1,050.00 7710.65060 P & G KEENE ELECTRICAL STARTER # 324 326.80 7710.65060 R.N.O.W., INC.OUTSIDE REPAIR # 722 1,467.46 7710.65060 WEST SIDE TRACTOR OUTSIDE REPAIR # 955 1,580.90 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 436.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 215.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 160.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 152.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 282.00 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 145.25 7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 152.00 7710.65060 STANDARD EQUIPMENT COMPANY COUPLER SOCKET 119.87 7710.65060 STANDARD EQUIPMENT COMPANY KEY WAYS 41.86 7710.65060 STANDARD EQUIPMENT COMPANY THREADED STUD 10.40 7710.65060 STANDARD EQUIPMENT COMPANY BEARING - TAKE UP 281.29 7710.65060 SUNNYSIDE PARTS WAREHOUSE CREDIT MEMO 128.80- 7710.65060 SUNNYSIDE PARTS WAREHOUSE FUEL PUMP # 161 440.25 7710.65060 WEST SIDE TRACTOR SENSOR 244.34 7710.65060 WEST SIDE TRACTOR SPRING PIN 2.02 * Advanced Payment 19100 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 GOLF MILL FORD BRAKE PADS # 191 189.80 7710.65060 GOLF MILL FORD STEERING SHIFT PARTS # 23 20.73 7710.65060 GOLF MILL FORD TUBE COOLER TO THROTTLE # 645 134.69 7710.65060 GOLF MILL FORD SUSPENSION REPAIR 1,073.86 7710.65060 GOLF MILL FORD BRACKET #804 53.68 7710.65060 GOLF MILL FORD SOLENOID # 23 62.30 7710.65060 GOLF MILL FORD COOLER BRACKET # 23 50.24 7710.65060 GOLF MILL FORD PIN MOTOR 36.38 7710.65060 GOLF MILL FORD ALTERNATOR # 342 267.21 7710.65060 GOLF MILL FORD MANIFOLD # 804 324.37 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CAM SENSOR # 717 132.47 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 86.45- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 86.45- 7710.65060 CHICAGO INTERNATIONAL TRUCKS, CORE RETURN 598.50- 7710.65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR # 170 276.19 7710.65060 CHICAGO PARTS & SOUND, LLC THERMOSTAT 125.66 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 123.09 7710.62355 CINTAS #22 WEEKLY UNIFORM SERVICE 123.09 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.62355 CINTAS #769 WEEKLY MAT SERVICE 166.26 7710.65060 JENNINGS CHEVROLET NEW RAIN GUARDS # 307 76.50 7710.65060 CUMBERLAND SERVICENTER HYD CYLINDER PARTS 1,224.26 7710.65060 CUMBERLAND SERVICENTER GLASS WINDOW 227.74 7710.65060 DOUGLAS TRUCK PARTS CREDIT MEMO 24.81- 7710.65060 DOUGLAS TRUCK PARTS 4 STEP LIGHTS 84.60 7710.65060 DOUGLAS TRUCK PARTS PARTS 13.92 7710.65090 DOUGLAS TRUCK PARTS FIRE EXTINGUISHER 178.50 7710.65060 E. J. EQUIPMENT, INC.OUTSIDE REPAIR # 954 326.50 7710.65060 EVANSTON GLASS & MIRROR WINDOW INSTALL # 714 95.00 7710.65060 FOSTER COACH SALES, INC.AIR HORN REBUILD KIT 20.78 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC SWITCH PROXIMITY 115.95 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC VALVE # 311 120.22 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC ENGINE OIL 98.49 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC PUMP DRAIN 257.32 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC CONDENSOR 79.99 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC THERMOSTAT 50.44 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC REGULATOR 180.77 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC A/C # 312 450.00- 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HOSE FUEL FILL 100.13 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC CONDENSOR #324 118.21 7710.65060 GROVER WELDING COMPANY WELD REPAIR 60.00 7710.65060 GROVER WELDING COMPANY WELD REPAIR 520.40 7710.65060 ICEMANN ARENA SERVICES ZAMBONI BLADES 1,347.00 7710.65060 INTERSTATE BATTERY BATTERIES 174.64 7710.65050 ADVANCED PROCLEAN, INC.MOBILE POWER WASHING SERVICE 780.00 7710.65060 CARQUEST EVANSTON OVAL STOP SEAL 38.16 7710.65060 CARQUEST EVANSTON STOCK 15.10 7710.65060 CARQUEST EVANSTON HYDRAULIC FITTING 676.69 7710.65060 CARQUEST EVANSTON HYDRAULIC FITTING 176.97 7710.65060 CARQUEST EVANSTON AIR FILTER 7.55 * Advanced Payment 20101 of 939 CITY OF EVANSTON, ILR5504003B BILLS LIST 08/13/13PERIOD ENDING ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 7710.65060 CARQUEST EVANSTON OIL & AIR FILTERS 107.31 7710.65060 CARQUEST EVANSTON RADIATOR CAP 5.43 7710.65060 CARQUEST EVANSTON DRIVE ALIGN TENSIONER 63.36 7710.65060 CARQUEST EVANSTON OIL LINE COOLER 30.74 7710.65060 CARQUEST EVANSTON FORD VAN GAS CAP 12.47 7710.65060 CARQUEST EVANSTON HORNS 58.05 7710.65060 CARQUEST EVANSTON OIL FILTERS 85.05 7710.65060 CARQUEST EVANSTON AIR HORNS 147.78 7710.65060 CARQUEST EVANSTON HYDRAULIC FILTER 6.93 7710.65060 CARQUEST EVANSTON A/C BELT 20.66 7710.65060 CARQUEST EVANSTON XIP DISTILLED WATER 7.98 7710.65060 CARQUEST EVANSTON FUEL CAP #546 16.30 7710.65060 CARQUEST EVANSTON BATTERY FILLER 14.95 7710.65060 CARQUEST EVANSTON AIR & COOLANT FILTERS 81.68 7710.65060 CARQUEST EVANSTON FILTERS 61.57 7710.65060 CARQUEST EVANSTON CABIN AIR FILTER 31.28 7710.65060 CARQUEST EVANSTON THERMOSTAT GASKET 216.95 7710.65060 CARQUEST EVANSTON COOLANT FILTER 31.45 7710.65060 CARQUEST EVANSTON ELECTRICAL CONNECTOR 7.99 7710.65060 CARQUEST EVANSTON SWAY BAR LINK #800 49.90 7710.65060 FULL THROTTLE MARINE, INC.OUTSIDE REPAIR # 445 1,317.10 7710.65060 FULL THROTTLE MARINE, INC.OUTSIDE REPAIR # 431 646.71 7710.65060 GOLF MILL FORD SPARK PLUG COILS # 72 346.68 151,529.99 151,529.99 00601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 7780.65550 AUTOBARN NISSAN MOTORS # 814 SMALL NISSAN PICK-UP TRK 23,102.00 23,102.00 23,102.00 00605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 7801.66050 HSA BANK MONTHLY INVOICE 21.00 7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,671.46 1,692.46 1,692.46 00700 FIREFIGHTERS PENSION FUND 8000 FIREFIGHTERS' PENSION 8000.61755 LAUTERBACH & AMEN LLP *BENEFIT CALCULATION 300.00 8000.61755 NORTHERN TRUST COMPANY *INVESTMENT FEES 2,917.88 8000.61755 TEPFER CONSULTING GROUP LTD CONSULT POLICE/FIRE PENSION 5,000.00 8,217.88 8,217.88 * Advanced Payment 21 2,644,106.26 TOTAL 102 of 939 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT HOME VARIOUS BRINSHORE DEVELOPMENT LLC NSP2 REAL ESTATE ACTIVITIES #52 80,388.62 80,388.62 INSURANCE VARIOUS VARIOUS WORKERS COMP 13,268.93 VARIOUS VARIOUS CASUALTY LOSS 6,559.67 VARIOUS VARIOUS WORKERS COMP 17,398.31 VARIOUS VARIOUS CASUALTY LOSS 873.46 38,100.37 NSP2 VARIOUS BRINSHORE DEVELOPMENT LLC NSP2 REAL ESTATE ACTIVITIES #52 8,185.49 5094.62486 CHICAGO TITLE AND TRUST NSP2 ACQ. 2113 DEWEY AVENUE 115,850.00 124,035.49 SEWER 7565.68305 IEPA LOAN DISBURSEMENT SEWER FUND 180,453.35 7620.83050 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38 345,237.73 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - JUNE, 2013 7,502.94 7,502.94 595,265.15 Grand Total 3,239,371.41 PREPARED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST CURRENT YEAR PERIOD ENDING 08/13/2013 * Advanced Payment 22103 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTER - 60966TARGET 00009274 $ 31.87 06/13/201364505 TELECOMMUNICATIONS CARRIER LINE CHFOOD/ 311 CENTER FOR STAYING OPEN LATE FOR POSSIBLE SEVERE STORM ON 6/12/2013311 CENTER - 60966SNAPENGAGE - TIMZON $ 49.00 06/17/201364505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY BILL FOR LIVE CHAT FOR 311311 CENTER - 60966CALL RECORDING CENTER $ 215.00 06/24/201364505 TELECOMMUNICATIONS CARRIER LINE CHPHONE RECORDING SOFTWARE FOR CIVIC CENTER FRONT DESKADMN SVCS / ADMIN - 50785APL APPLEONLINESTOREUS $ 7,391.00 06/03/2013 65555 PERSONAL COMPUTER EQ TABLETS AND SERVICEADMN SVCS / ADMIN - 50785210 N. WELLS GARAGE $ 30.00 06/18/2013 62295 TRAINING & TRAVELRATINGS AGENCY REVIEWADMN SVCS / FINANCE - 49928TRIBUNE MEDIA GROUP $ 847.00 06/05/2013 65515 OTHER IMPROVEMENTS BID 13-50 DAVIS STREET IMPROVEMENT PROJECT AD NOTICEADMN SVCS / FINANCE - 49928TRIBUNE MEDIA GROUP $ 858.00 06/05/2013 65515 OTHER IMPROVEMENTS BID 13-49 2013 STREET RESURFACING PROJECT CIP III AD NOTICEADMN SVCS / FINANCE - 49928SUN TIMES MEDIA ADVERT $ 60.00 06/11/2013 62180 STUDIESRFP 13-25 ELECTRICAL STUDY AD NOTICEADMN SVCS / FINANCE - 49928TRIBUNE MEDIA GROUP $ 770.00 06/12/2013 62205 ADVERTISINGBID 13-48 2013 HVAC IMPROVEMENT PROJECT AD NOTICEADMN SVCS / FINANCE - 49928ILLINOIS CPA SOCIETY $ 285.00 06/17/2013 62360 MEMBERSHIP DUESILLINOIS CPA SOCIETY MEMBERSHIP FEES FOR ANDY VILLAMINADMN SVCS / FINANCE - 49928ILLINOIS CPA SOCIETY $ 285.00 06/17/2013 62360 MEMBERSHIP DUESILLINOIS CPA SOCIETY MEMBERSHIP FEES FOR HITESH DESAIADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928BEST WESTERN UNIV PLAZ $ 135.07 06/17/2013 68205 PUBLIC WKS CONTINGENCIES STORM LODGINGADMN SVCS / FINANCE - 49928TRIBUNE MEDIA GROUP $ 935.00 06/19/2013 65515 OTHER IMPROVEMENTS BID 13-53 2013 PAVING OF VARIOUS ALLEYS AD NOTICEADMN SVCS / FINANCE - 49928CTO GOTOMYPC.COM $ 99.00 06/24/2013 62340 IS SUPPORT FEESANNUAL LICENSEADMN SVCS / FINANCE - 49928SUN TIMES MEDIA ADVERT $ 67.20 06/24/2013 62605 OTHER CHARGESBID 13-54 FIRE TONE ALERT AD NOTICEADMN SVCS / FINANCE - 49928TRIBUNE MEDIA GROUP $ 792.00 06/26/2013 62205 ADVERTISINGBID 13-44 ARRINGTON LAKEFRONT LAGOON PROJECT AD NOTICEADMN SVCS / FINANCE - 49928ICMA INTERNET $ 200.00 06/27/2013 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - BRANDON DIETERADMN SVCS /HUMAN RES - 49925JOBTARGET LLC $ 250.00 06/03/2013 62512 RECRUITMENT SERVICES JOB POSTINGADMN SVCS /HUMAN RES - 49925LUMITY/NPO.NE $ 50.00 06/03/2013 62512 RECRUITMENT SERVICES JOB POSTINGADMN SVCS /HUMAN RES - 49925PANERA BREAD #721 $ 62.47 06/03/2013 62274 TEST ADMINISTRATIONLUNCH FOR POLICE INTERVIEW PANEL MEMBERSADMN SVCS /HUMAN RES - 49925ILLINOIS GOVERNMENT FI $ 250.00 06/04/2013 62512 RECRUITMENT SERVICES JOB POSTING ADMIN SECRETARYADMN SVCS /HUMAN RES - 49925DICE INC $ 395.00 06/07/2013 62512 RECRUITMENT SERVICES JOB POSTING DATABASE ADMINISTRATORADMN SVCS /HUMAN RES - 49925INDEED $ 25.96 06/07/2013 62512 RECRUITMENT SERVICES JOB POSTING DATABASE ADMINISTRATORADMN SVCS /HUMAN RES - 49925PUBLICSALARY $ 390.00 06/11/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUES PUBLIC SALARYADMN SVCS /HUMAN RES - 49925ILLINOIS GOVERNMENT FI $ 250.00 06/13/2013 62512 RECRUITMENT SERVICES JOB POSTING PURCHASING MANAGERADMN SVCS /HUMAN RES - 49925LUMITY/NPO.NE $ 50.00 06/13/2013 62512 RECRUITMENT SERVICES JOB POSTING PURCHASING MANAGERADMN SVCS /HUMAN RES - 49925JEWEL #3487 $ 16.34 06/14/2013 62310 HR ONLY - CITY WIDE TRAINING CITY MANAGER AND HR RETREAT REFRESHEMENTSADMN SVCS/INFO SYS - 49926INTERNATIONAL TRANSACTION $ 0.16 06/03/201362341 INTERNET SOLUTION PROVIDERSMONTHLY FEE FOR SECURE REMOTE STORAGE OF PAYROLL DISASTER RECOVERY FILES.ADMN SVCS/INFO SYS - 49926RIMUHOSTING.COM $ 19.95 06/03/201362341 INTERNET SOLUTION PROVIDERSMONTHLY FEE FOR SECURE REMOTE STORAGE OF PAYROLL DISASTER RECOVERY FILES.ADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 20.28 06/04/2013 65095 OFFICE SUPPLIESPAPER FOR GIS PLOTTER.ADMN SVCS/INFO SYS - 49926PAYPAL NASCS $ 139.52 06/06/2013 65555 PERSONAL COMPUTER EQ HOOKSWITCHES FOR IP PHONESADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 495.19 06/07/2013 65555 PERSONAL COMPUTER EQ DELL POWER SUPPLY FOR JIMADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 1,266.00 06/10/2013 65615 WAN CONNECTIONSWIRELESS ACCESS POINTS FOR NOYES CENTERADMN SVCS/INFO SYS - 49926APL APPLEONLINESTOREUS $ 379.00 06/10/2013 68205 PUBLIC WKS CONTINGENCIES LIBRARY IPAD JILL SKWERSKI 16GB IPAD2 REFURBADMN SVCS/INFO SYS - 49926ADOBE SYSTEMS, INC. $ 53.11 06/18/2013 62340 IS SUPPORT FEESADOBE CREATIVE CLOUD MONTHLY - CMOADMN SVCS/INFO SYS - 49926FARONICS TECHNOLOGIES $ 120.00 06/19/2013 65555 PERSONAL COMPUTER EQ DEEPFREEZEADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 584.99 06/24/2013 65555 PERSONAL COMPUTER EQ PRINTER FOR 911ADMN SVCS/INFO SYS - 49926OFFICE MAX $ 168.94 06/24/2013 65555 PERSONAL COMPUTER EQ TONER FOR POLICEADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 449.95 06/27/2013 65555 PERSONAL COMPUTER EQ IP KVM USB DONGLESAugust 12, 2013Page 1 of 21104 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYS - 49926AMAZON MKTPLACE PMTS $ 65.30 06/28/2013 65555 PERSONAL COMPUTER EQ IP KVM SERIAL PSUADMN SVCS/INFO SYS - 49926COMCAST CHICAGO $ 213.06 06/28/2013 65555 PERSONAL COMPUTER EQ EPD HOWARD STREET OUTPOSTADMN SVCS/PARKIING SVCS - 49930UNIFORMITY INC $ 183.80 06/11/2013 65020 CLOTHINGUNIFORMS FOR NEW PEOADMN SVCS/PARKIING SVCS - 49930UNIFORMITY INC $ 258.90 06/14/2013 65020 CLOTHINGUNIFORMS FOR NEW PEOADMN SVCS/PARKIING SVCS - 49930LEMOI ACE HARDWARE $ 1,277.08 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPARKING METER POLES, DRILL BITSADMN SVCS/PARKIING SVCS - 49930STOFFEL SEALS CORPORAT $ 433.44 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSEALS FOR METER COIN CANISTERSADMN SVCS/PARKIING SVCS - 49930LEMOI ACE HARDWARE $ 169.90 06/21/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR THE MAPLE AVE. GARAGE CURBSADMN SVCS/PARKIING SVCS - 49930OFFICE DEPOT #510 $ 79.99 06/21/2013 68205 PUBLIC WKS CONTINGENCIES TONER FOR PRINTER - SURVEYADMN SVCS/PARKIING SVCS - 49930UNIFORMITY INC $ 71.95 06/21/2013 65020 CLOTHINGUNIFORM FOR NEW PEOCITY COUNCIL ADMIN - 49935PANINO'S PIZZERIA OR $ 125.70 06/05/2013 65025 FOODDINNER FOR 6/3/13 RULES COMMITTEE MEETINGCITY COUNCIL ADMIN - 49935PAYPAL MAKINGCITIE $ 595.00 06/13/2013 62295 TRAINING & TRAVELCONFERENCE REGISTRATION FEE - MAKING CITIES LIVABLE CONFERENCE FOR 3RD WARD ALDERMAN - 6/23-26, 2013 - PORTLAND, ORCITY COUNCIL ADMIN - 49935UNITED 0167251960991 $ 677.80 06/14/2013 62295 TRAINING & TRAVELAIRFARE FOR MAKING CITIES LIVABLE CONFERENCE FOR 3RD WARD ALDERMAN - 6/23-26, 2013 - PORTLAND, ORCITY COUNCIL ADMIN - 49935WESTIN PORTLAND $ 855.33 06/25/2013 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR MAKING CITIES LIVABLE CONFERENCE FOR 3RD WARD ALDERMAN - 6/23-26, 2013, PORTLAND, ORCITY MGR'S OFF - 49932GOOGLE GOOGLE STORAGE $ 2.49 06/04/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFF - 49932ADOBE SYSTEMS, INC. $ 31.86 06/07/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFF - 49932HOOTSUITE MEDIA INC. $ 5.99 06/07/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFF - 49932DOMINICKS STOR00017004 $ 5.00 06/11/2013 65025 FOODCITY COUNCIL MEETING - 6-10-13CITY MGR'S OFF - 49932LITTLE WOK $ 137.60 06/11/2013 65025 FOODCITY COUNCIL MEETING - 6-10-13CITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 150.94 06/17/2013 62295 TRAINING & TRAVELWEB TRAINING SEMINARCITY MGR'S OFF - 49932BENNISONS BAKERY INC $ 64.82 06/18/2013 65025 FOODCOUNCIL FOOD 6-17-13CITY MGR'S OFF - 49932POTBELLY 005 $ 187.00 06/18/2013 65025 FOODCITY COUNCIL MEETING - 6-17-13CITY MGR'S OFF - 49932AMAZON.COM $ 25.94 06/21/2013 65010 BOOKS, PUBLICATIONS, MAPS INFOGRAPHICS BOOKCITY MGR'S OFF - 49932PANINO'S PIZZERIA OR $ 95.15 06/21/2013 65125 OTHER COMMODITIESPUBLIC SERVICE RECOGNITION CMO STAFFCITY MGR'S OFF - 49932THAI SOOKDEE RESTAURAN $ 109.00 06/21/2013 65125 OTHER COMMODITIESPUBLIC SERVICE RECOGNITION CMO STAFFCITY MGR'S OFF - 49932OFFICE DEPOT #510 $ 16.99 06/24/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESCITY MGR'S OFF - 49932DAVE'S ITALIAN KITCHEN $ 130.00 06/25/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFF - 49932ISSUU PUBLISHING $ 19.00 06/25/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFF - 49932DOMINICKS STOR00011379 $ 10.35 06/28/2013 62295 TRAINING & TRAVELARTS GROUP MONTHLY MEETINGCITY MGR'S OFF - 49932WP-FEE.COM $ 75.00 06/28/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFF - 49932WP-FEE.COM $ 75.00 06/28/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECOMM ECON DEV/ADMIN - 50405COOK COUNTY RECORDER O $ 4.00 06/10/2013 62345 COURT COSTS/LITIGATION PROPERTY RESEARCHCOMM ECON DEV/ADMIN - 50405CAMPUS INN HOTEL $ 326.16 06/10/2013 62295 TRAINING & TRAVELTRAINING PROFESSIONAL DEVELOPMENT.COMM ECON DEV/ADMIN - 50405PANINO'S PIZZERIA OR $ 33.52 06/20/2013 65025 FOODFOOD FOR HSBA MEETING ON 6/18/2013COMM ECON DEV/ADMIN - 50405RESIDENCE INNS INNERHA $ 330.00 06/24/2013 62295 TRAINING & TRAVELHOTEL FOR IEDC CONFERENCE IN BALTIMORE, MDCOMM ECON DEV/ADMIN - 50405GOLDEN OLYMPIC RESTAUR $ 36.14 06/26/2013 62295 TRAINING & TRAVELMEETING WITH NORTHWESTERN UNIVERSITY KELLOGG ENTREPRENEURSHIP / LINDA DARRAGHCOMM ECON DEV/BLDG PS - 49933SPRINT STORE #671 $ 23.99 06/13/201364540 TELECOMMUNICATIONS - WIRELESSPURCHASED A CAR CHARGER FOR MY CITY PHONE.COMM ECON DEV/BLDG PS - 49933INT'L CODE COUNCIL INC $ (55.00) 06/17/2013 62295 TRAINING & TRAVELCREDIT FROM THE ICCCOMM ECON DEV/BLDG PS - 49933NCS ITL CDE COUNCIL EX $ 225.00 06/20/2013 62295 TRAINING & TRAVELFEE FOR PLUMBING CERTIFICATION TEST FOR HOWARD RUDNYCOMM ECON DEV/BLDG PS - 49933ULINE SHIP SUPPLIES $ 52.60 06/21/2013 65095 OFFICE SUPPLIESSUPPLIES- SPECIAL ORDER FOR ADHESIVE PAPER USED ON STOP WORK NOTICESCOMM ECON DEV/BLDG PS - 49933ILFLS COM $ 59.95 06/25/2013 62345 COURT COSTS/LITIGATIONMONTHLY SUBSCRIPTION FEE FOR THE ILLINOIS LISTING FORECLOSURE SERVICE.COMM ECON DEV/BLDG PS - 49933NCS ITL CDE COUNCIL EX $ (65.00) 06/26/2013 62295 TRAINING & TRAVELCREDIT FOR CANCELLATION OF A PRE-SCHEDULED PLUMBING CERTIFICATION TEST- PART 1- HOWARD RUDNYCOMM ECON DEV/BLDG PS - 49933NCS ITL CDE COUNCIL EX $ (160.00) 06/26/2013 62295 TRAINING & TRAVELCREDIT FOR CANCELLATION OF A PRE-SCHEDULED PLUMBING CERTIFICATION TEST- PART 2- HOWARD RUDNYAugust 12, 2013Page 2 of 21105 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCOMM ECON DEV/BLDG PS - 49933BMI ONLINE TRAINING $ 79.00 06/27/2013 62295 TRAINING & TRAVELICC MECHANICAL CODE TRAINING FOR CHRIS BOOKER- PART 1 RESIDENTIALCOMM ECON DEV/BLDG PS - 49933BMI ONLINE TRAINING $ 79.00 06/27/2013 62295 TRAINING & TRAVELICC MECHANICAL CODE TRAINING FOR CHRIS BOOKER- PART 2 COMMERCIALCOMM ECON DEV/PLNNING - 49934SUN TIMES MEDIA ADVERT $ 43.20 06/11/2013 62205 ADVERTISINGAD #583148 NOTICE OF PUBLIC HEARING RE 1620 SHERMAN & 2335 HARTREY AVE.COMM ECON DEV/PLNNING - 49934SUN TIMES MEDIA ADVERT $ 54.40 06/13/2013 62205 ADVERTISINGAD #585412 NOTICE OF PUBLIC HEARING RE 1611-1629 CHICAGO AVE.COMM ECON DEV/PLNNING - 49934SUN TIMES MEDIA ADVERT $ 51.20 06/24/2013 62205 ADVERTISINGAD #592032 NOTICE OF PUBLIC HEARING RE 2025 DEMPSTER, 2944 COLFAX & 1015 CHICAGO AVE.COMM ECON DEV/PLNNING - 49934SUN TIMES MEDIA ADVERT $ 25.60 06/24/2013 62205 ADVERTISINGAD #592038 NOTICE OF PUBLIC HEARING RE TEXT AMENDMENTSFIRE/ADMINANSTON - 49929WALGREENS #2619 $ 6.49 06/03/2013 65125 OTHER COMMODITIESWATER/WATER RESCUE TRAININGFIRE/ADMINANSTON - 49929OFFICE DEPOT #510 $ 71.92 06/03/2013 65095 OFFICE SUPPLIESPRINTING SUPPLIESFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 24.74 06/03/2013 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTON - 49929LEMOI ACE HARDWARE $ 16.61 06/03/2013 65085 MINOR EQUIP & TOOLSPADLOCK FIRE STATION 4FIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 162.97 06/03/2013 65085 MINOR EQUIP & TOOLSTWO WEED WHIPS FOR LANDSCAPING FIRE 2,3FIRE/ADMINANSTON - 49929PPL BIZ SERVICE FEE $ 15.95 06/05/2013 62295 TRAINING & TRAVELPX90 EXERCISE EQUIPMENT FEEFIRE/ADMINANSTON - 49929FRYS ELECTRONICS 31 $ 79.00 06/05/2013 62245 OTHER EQ MAINTWIRELESS KEYBOARD / ELECTRONICS FOR TRAINING CLASSROOMFIRE/ADMINANSTON - 49929JEWEL #3428 $ 32.98 06/06/2013 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTON - 49929N AMERICA RESCUE PRODU $ 266.76 06/10/2013 65075 MEDICAL & LAB SUPPLIES MEDICATION STORAGE CASES/TRANSPORT & NON-TRANSPORTFIRE/ADMINANSTON - 49929FOOD4LESS #0558 $ 12.55 06/10/2013 65125 OTHER COMMODITIESCOFFEE HQFIRE/ADMINANSTON - 49929BATTERY JUNCTION $ 75.71 06/10/2013 65105 PHOTO/DRAFTING SUPPLIES ALKALINE BATTERIESFIRE/ADMINANSTON - 49929SPRINT STORE #671 $ 103.99 06/10/2013 62245 AUTOMOTIVE EQ MAINTEAR PIECESFIRE/ADMINANSTON - 49929FOOD4LESS #0558 $ 16.34 06/11/2013 65125 OTHER COMMODITIESCAPTAIN READY RETIREMENTFIRE/ADMINANSTON - 49929OVERTONS, INC. $ (20.63) 06/12/2013 65125 OTHER COMMODITIESCREDIT FOR TAXES TAKEN FROM PAST PURCHASEFIRE/ADMINANSTON - 49929LEMOI ACE HARDWARE $ 23.36 06/12/2013 65085 MINOR EQUIPMENT AND TOOLS REPAIR PARTSFIRE/ADMINANSTON - 49929BENNISONS BAKERY INC $ 20.92 06/12/2013 62295 TRAINING & TRAVELBREAKFAST MEETINGFIRE/ADMINANSTON - 49929AQUA JET CAR WASH $ 1.75 06/13/2013 65115 TRAFFIC CONTROL SUPPLIES CAR WASHFIRE/ADMINANSTON - 49929FOOD4LESS #0558 $ 18.84 06/17/2013 62295 TRAINING & TRAVELTRAINING REFRESHMENTSFIRE/ADMINANSTON - 49929QUARTET DIGITAL PRINTI $ 138.00 06/17/2013 62512 RECRUITMENT SERVICES RECRUITMENT FLYERSFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 94.59 06/17/2013 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESFIRE/ADMINANSTON - 49929ABT ELECTRONICS $ 514.00 06/17/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT WASHING MACHINE FIRE 2, SECOND FLOORFIRE/ADMINANSTON - 49929RADIOSHACK COR00165316 $ 5.99 06/17/2013 62245 AUTOMOTIVE EQ MAINTVIDEO CONFERENCE PARTFIRE/ADMINANSTON - 49929PPL TEAM BEACHBODY $ 1,358.62 06/18/2013 62295 TRAINING & TRAVELPX 90 EXERCISE DVDS AND EQUIPMENT FOR EACH FIRE STATIONFIRE/ADMINANSTON - 499291 800 PACKRAT 5506 $ 75.00 06/19/2013 65125 OTHER COMMODITIESSTORAGE UNIT FOR FIRE 4 DURING RENOVATIONSFIRE/ADMINANSTON - 49929QUARTET DIGITAL PRINTI $ 26.40 06/19/2013 65125 OTHER COMMODITIESHEALTH AND FITNESS NEWSLETTERFIRE/ADMINANSTON - 49929BEST BUY 00003137 $ 79.99 06/20/2013 62605 OTHER CHARGESHDMI CABLE FOR CONFERENCE ROOM TV/COMPUTERFIRE/ADMINANSTON - 49929THE HOME DEPOT 1902 $ 152.67 06/24/2013 65005 LANDSCAPE MATERIALS LANDSCAPE SUPPLIESFIRE/ADMINANSTON - 49929AMERICAN DIABETES W $ 88.32 06/24/2013 65075 MEDICAL & LAB SUPPLIES GLUCOSE TEST STRIPSFIRE/ADMINANSTON - 49929JOHN W WEISS ACE HDWE $ 40.23 06/25/2013 65125 OTHER COMMODITIESREPLACEMENT AMERICAN FLAG FIRE 5FIRE/ADMINANSTON - 49929PPL BIZ SERVICE FEE $ (15.95) 06/26/2013 62295 TRAINING & TRAVELCREDIT FOR SERVICE FEEFIRE/ADMINANSTON - 49929PPL BIZ SERVICE FEE $ (15.95) 06/26/2013 62295 TRAINING & TRAVELCREDIT FOR UNWARRANTED SERVICE FEEFIRE/ADMINANSTON - 49929PPL TEAM BEACHBODY $ (43.15) 06/26/2013 62295 TRAINING & TRAVELCREDITFIRE/ADMINANSTON - 49929W.S. DARLEY & CO. $ 99.50 06/27/2013 65090 SAFETY EQUIPMENTSAFETY SUPPLIESFIRE/ADMINANSTON - 49929FRYS ELECTRONICS 31 $ 156.94 06/27/2013 62245 AUTOMOTIVE EQ MAINTEMA EQUIPMENTFIRE/ADMINANSTON - 49929PPL TEAM BEACHBODY $ (112.56) 06/28/2013 62295 TRAINING & TRAVELCREDITHEALTH - 49924PAYPAL EVANSTONENV $ 150.00 06/03/2013 62371 WOMEN OUT WALKINGRAFFEL FOR WOW CLOSING EVENT- EVANSTON GARDEN WALKHEALTH - 49924CHIPOTLE 0087 $ 76.35 06/07/2013 65025 FOODMENTAL HEALTH BOARD FUNDING HEARINGHEALTH - 49924CHIPOTLE 0087 $ 8.45 06/07/2013 65025 FOODMENTAL HEALTH BOARD FUNDING HEARINGSHEALTH - 49924PANERA BREAD #645 $ 53.67 06/10/2013 65025 FOODMENTAL HEALTH BOARD HEARINGSHEALTH - 49924METROPOLITAN PLANNING $ 15.00 06/19/2013 62295 TRAINING & TRAVELPLAY TIME! PLANNING FOR ACTIVE, HEALTHY COMMUNITIES-ETHOMAS-SMITH FULL REGISTRATION IS 30 THIS IS 1/2HEALTH - 49924PEET'S #04304 $ 57.77 06/24/2013 62371 WOMEN OUT WALKINGWOW END OF PROGRAM CELEBRATIONHEALTH - 49924METROPOLITAN PLANNING $ 15.00 06/25/2013 62295 TRAINING & TRAVELPLAY TIME! PLANNING FOR ACTIVE, HEALTHY COMMUNITIES-ETHOMAS-SMITH FULL REGISTRATION IS 30 THIS IS 1/2LAW/LEGAL - 49927LAS PALMAS MEXICAN RES $ 78.94 06/07/2013 62345 COURT COSTS/LITIGATION LUNCH FOR LEGAL DEPARTMENT FTE IN HR OTHER COMMODITIESLAW/LEGAL - 49927CHICAGOBARA $ 298.00 06/21/2013 62360 MEMBERSHIP DUESCHICAGO BAR ASSOCIATION MEMBERSHIPPOLICE DEPT/ADMIN - 49966KELLDUFF 5&10 $ 34.85 06/03/2013 62295 TRAINING & TRAVELFUEL FOR OLATHE, KS TRAININGPOLICE DEPT/ADMIN - 49966KUM & GO #4 $ 29.12 06/03/2013 62295 TRAINING & TRAVELFUEL FOR OLATHE, KS TRAININGAugust 12, 2013Page 3 of 21106 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMIN - 49966PESI CMI $ 299.98 06/03/2013 62295 TRAINING & TRAVELTRAINING - S. JAYES/B. FISCHERPOLICE DEPT/ADMIN - 49966QT 219 02002194 $ 41.96 06/04/2013 62295 TRAINING & TRAVELFUEL FOR OLATHE, KS TRAININGPOLICE DEPT/ADMIN - 49966SHELL OIL 514223200QPS $ 49.85 06/04/2013 62295 TRAINING & TRAVELFUEL FOR OLATHE, KS TRAININGPOLICE DEPT/ADMIN - 49966B & H PHOTO-VIDEO-MO/T $ 230.55 06/05/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMIN - 49966QT 219 02002194 $ 32.40 06/06/2013 62295 TRAINING & TRAVELFUEL FOR OLATHE, KS TRAININGPOLICE DEPT/ADMIN - 49966BUDGET RENT-A-CAR $ 537.32 06/06/2013 62370 EXPENSE ALLOWANCENORTAF BURGLARY TASK FORCEPOLICE DEPT/ADMIN - 49966NAPOA $ 300.00 06/06/2013 62295 TRAINING & TRAVELM .SACLUTI CONFERENCEPOLICE DEPT/ADMIN - 49966PEAVEY CORP. $ 513.80 06/07/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMIN - 49966SAFARILAND $ 110.28 06/07/2013 65020 CLOTHINGUNIFORM SUPPLIESPOLICE DEPT/ADMIN - 49966CASEYS GEN STORE 1895 $ 37.47 06/10/2013 62295 TRAINING & TRAVELFUEL FOR TRAINING SEMINARPOLICE DEPT/ADMIN - 49966CASEYS GEN STORE 2417 $ 47.85 06/10/2013 62295 TRAINING & TRAVELFUEL FOR TRAINING SEMINARPOLICE DEPT/ADMIN - 49966SHELL OIL 512674400QPS $ 67.59 06/10/2013 62295 TRAINING & TRAVELFUEL FOR TRAINING SEMINARPOLICE DEPT/ADMIN - 49966HILTON GARDEN INN $ 514.65 06/10/2013 62295 TRAINING & TRAVELK9 TRAINING - T. SOSAPOLICE DEPT/ADMIN - 49966APCO INTERNATIONAL INC $ 25.00 06/10/2013 62295 TRAINING & TRAVELEMERGING TECHNOLOGIES FORUM REGISTRATION - POLINSKIPOLICE DEPT/ADMIN - 49966APCO INTERNATIONAL INC $ 25.00 06/10/2013 62295 TRAINING & TRAVELEMERGING TECHNOLOGIES FORUM REGISTRATION - HARTLEYPOLICE DEPT/ADMIN - 49966APCO INTERNATIONAL INC $ 25.00 06/10/2013 62295 TRAINING & TRAVELEMERGING TECHNOLOGIES FORUM REGISTRATION - DRAKEPOLICE DEPT/ADMIN - 49966AMAZON.COM $ 44.85 06/10/2013 65010 BOOKS, PUBLICATIONS, MAPS LEADERSHIP LITERATUREPOLICE DEPT/ADMIN - 49966AMAZON.COM $ 44.85 06/10/2013 65010 BOOKS, PUBLICATIONS, MAPS LEADERSHIP LITERATUREPOLICE DEPT/ADMIN - 49966AMAZON.COM $ 89.70 06/10/2013 65010 BOOKS, PUBLICATIONS, MAPS LEADERSHIP LITERATUREPOLICE DEPT/ADMIN - 49966THOMSON WEST TCD $ 378.00 06/11/2013 65095 OFFICE SUPPLIESCRIMINAL LAW BOOKS - RECORDSPOLICE DEPT/ADMIN - 49966NU TRAFFIC SCHOOL 024 $ (70.00) 06/12/2013 62295 TRAINING & TRAVELCREDIT - S. JONES DRIVING SCHOOLPOLICE DEPT/ADMIN - 49966NU TRAFFIC SCHOOL 024 $ (70.00) 06/12/2013 62295 TRAINING & TRAVELCREDIT - J. HENDERSON DRIVING SCHOOLPOLICE DEPT/ADMIN - 49966DOJE`S FORENSIC SUP $ 589.69 06/12/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMIN - 49966SAMSCLUB #6444 $ 336.08 06/12/2013 65025 FOODPRISONER FOODPOLICE DEPT/ADMIN - 49966B & H PHOTO-VIDEO-MO/T $ 63.00 06/13/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 126.77 06/13/2013 65040 JANITORIAL SUPPLIESBUILDING/JANITORIAL SUPPLIESPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 26.67 06/17/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMIN - 49966AMAZON.COM $ 44.85 06/17/2013 65010 BOOKS, PUBLICATIONS, MAPS LEADERSHIP LITERATUREPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 125.12 06/19/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ (56.90) 06/19/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ (6.48) 06/21/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 135.38 06/24/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMIN - 49966THE HOME DEPOT 1902 $ 63.30 06/24/201341420 RESERVE NARCOTIC ENFORCEMENTBUILDING MATERIALS FOR K9 KENNELPOLICE DEPT/ADMIN - 49966RADIOSHACK COR00164145 $ 43.59 06/24/2013 68205 PUBLIC WKS CONTINGENCIES REPLACEMENT PRODUCTPOLICE DEPT/ADMIN - 49966ARROWHEAD SCIENTIFIC I $ 646.03 06/28/2013 65095 OFFICE SUPPLIESET SUPPLIESPOLICE DEPT/ADMIN - 49966GLOCK INC $ 989.00 06/28/2013 65015 CHEMICALSGLOCK SUPPLIESPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 112.02 06/03/2013 65110 REC PROGRAM SUPPLIESCOLOR BOOKS, SAND MOLDS, CANDY, TOTE BAGS PUZZLES FOR PRESCHOOL CAMPSPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 144.00 06/03/2013 62507 FIELD TRIPSDEPOSIT FOR LEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 76.50 06/03/2013 62507 FIELD TRIPSDEPOSIT FOR LEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 144.00 06/05/2013 62507 FIELD TRIPSDEPOSIT FOR LEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 76.50 06/05/2013 62507 FIELD TRIPSDEPOSIT FOR LEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945XTREME TRAMPOLINES $ 50.00 06/05/2013 62507 FIELD TRIPSDEPOSIT FOR SPORTS CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 144.00 06/06/2013 62507 FIELD TRIPSDEPOSIT FOR LEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945LEGOLAND DISCOVERY CEN $ 76.50 06/06/2013 62507 FIELD TRIPSDEPOSIT FOR LEGO CAMP FIELD TRIPPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 31.62 06/07/2013 65110 REC PROGRAM SUPPLIES GLUE, GLUE STICKS, CRAFT SUPPLIESPRCS/CHAND NEWB CNTR - 49945ALARM DETECTION SYSTEM $ 486.76 06/07/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIRS AND MONITORING OF ALARM AT CHANDLER-NEWBERGERPRCS/CHAND NEWB CNTR - 49945DOMINICKS STOR00011379 $ 55.51 06/10/2013 65110 REC PROGRAM SUPPLIES BEANS FOR CRAFTS PROJECTS--PINTO, BLACKEYE PEAS, LENTILPRCS/CHAND NEWB CNTR - 49945EPCO PAINT STORE 1252 $ 51.59 06/10/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR CHANDLER CENTERAugust 12, 2013Page 4 of 21107 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2 $ 30.86 06/10/2013 65110 REC PROGRAM SUPPLIES WASHABLE PAINTS FOR CAMP PROJECTSPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2 $ 74.06 06/10/2013 65110 REC PROGRAM SUPPLIES SUPPLIES AND SMALL PRIZES FOR CAMPSPRCS/CHAND NEWB CNTR - 49945US TOY CO INC 2 $ 24.12 06/10/2013 65110 REC PROGRAM SUPPLIES STICKERS FOR GYMNASTICS AND CAMP PROGRAMSPRCS/CHAND NEWB CNTR - 49945LEGO SHOP@HOME $ 72.52 06/10/2013 65110 REC PROGRAM SUPPLIES LEGOS FOR LEGO CAMPPRCS/CHAND NEWB CNTR - 49945WAL-MART #1735 $ 388.58 06/10/2013 65110 REC PROGRAM SUPPLIESSAND TOYS, BUBBLES, SIDEWALK CHALK, BLANKETS, PAINTS, PUZZLES, BUILDING BLOCKS, GAMES, CARDS, AND OTHER MISC SUPPLIES FOR SUMMER CAMP PROGRAMSPRCS/CHAND NEWB CNTR - 49945DOMINICKS STOR00011379 $ 85.90 06/11/2013 65025 FOODSNACKS FOR SUMMER CAMP TRAININGPRCS/CHAND NEWB CNTR - 49945TARGET 00009274 $ 156.97 06/11/2013 65025 FOODSNACKS FOR SUMMER CAMP TRAINING AND SUMMER CAMPPRCS/CHAND NEWB CNTR - 49945LEGO SHOP@HOME $ 21.42 06/12/2013 65110 REC PROGRAM SUPPLIES LEGOS FOR LEGO CAMPPRCS/CHAND NEWB CNTR - 49945FITNESSWEARINC $ 35.00 06/13/2013 65110 REC PROGRAM SUPPLIES ADDITIONAL CAMP STAFF T SHIRTS NEEDEDPRCS/CHAND NEWB CNTR - 49945PRECISION-TIMEMED-SJC $ 509.04 06/13/2013 65110 REC PROGRAM SUPPLIESBRACELETS FOR SUMMER CAMP--WAS CANCELLED WILL SEE CREDIT ON NEXT STATEMENTPRCS/CHAND NEWB CNTR - 49945ILIPRA 00 OF 00 $ 10.00 06/13/2013 62295 TRAINING & TRAVELCEU PAYMENT FOR TWITTER/HOOT SUITE CLASS TO MAINTAIN PROFESSIONAL CERTIFICATIONPRCS/CHAND NEWB CNTR - 49945STAYWELL - KRAMES $ 161.14 06/13/2013 65110 REC PROGRAM SUPPLIES PARTICIPANT BOOKLETS FOR AMERICAN RED CROSS BABYSITTER TRAININGPRCS/CHAND NEWB CNTR - 49945BSN SPORT SUPPLY GROUP $ 140.68 06/17/2013 65110 REC PROGRAM SUPPLIES WHISTLES AND POP UP GOALS FOR SPORTS CAMPPRCS/CHAND NEWB CNTR - 49945WAL-MART #1735 $ 36.80 06/17/2013 65110 REC PROGRAM SUPPLIES FANS FOR SHELTERSPRCS/CHAND NEWB CNTR - 49945ALARM DETECTION SYSTEM $ 23.42 06/19/2013 62235 OFFICE EQUIPMENT MAINT. ECOLOGY CENTER ALARM SERVICE MAY-JUNEPRCS/CHAND NEWB CNTR - 49945HAROLD'S TRUE VALUE HD $ 39.97 06/19/201365050 BUILDING MAINTENANCE MATERIALTRASH CANS FOR SPORTS CAMP LUNCH PERIODPRCS/CHAND NEWB CNTR - 49945ARC SERVICES/TRAINING $ 171.00 06/19/2013 62360 MEMBERSHIP DUESPER PERSON FEES FOR CAMP STAFF AMERICAN RED CROSS CPR CERTIFICATIONPRCS/CHAND NEWB CNTR - 49945JEWEL #3428 $ 5.35 06/24/2013 65110 REC PROGRAM SUPPLIES SEEDS FOR PROGRAM PROJECTSPRCS/CHAND NEWB CNTR - 49945KMART 9433 $ 44.86 06/24/2013 65110 REC PROGRAM SUPPLIES BATTERIES, CRAYONSPRCS/CHAND NEWB CNTR - 49945WALGREENS #2619 $ 6.67 06/24/2013 65110 REC PROGRAM SUPPLIES PHOTO DEVELOPMENTPRCS/CHAND NEWB CNTR - 49945HAROLD'S TRUE VALUE HD $ 29.40 06/26/201365050 BUILDING MAINTENANCE MATERIALBATTERIES, LIQUID NAILS, BROOM HOLDERPRCS/COMMUNITY SERVICES - 50406 BLOCK 37 $ 36.00 06/03/2013 62295 TRAINING & TRAVELPARKING FOR COURT CASE - LONG TERM CARE FACILITY COMPLAINTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 23.63 06/07/2013 65025 FOODCOA MEETING REFRESHMENTSPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 15.97 06/14/2013 65025 FOODTAKE CHARGE OF YOUR HEALTH REFRESHMENTS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 26.98 06/19/2013 65025 FOODTAKE CHARGE OF YOUR HEALTH REFRESHMENTS - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 EB MENTAL HEALTH FIRS $ 60.00 06/24/2013 62295 TRAINING & TRAVELCONTINUING EDUCATION FOR LONG TERM CARE OMBUDSMAN - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3487 $ 27.25 06/24/2013 65025 FOODREFRESHMENTS: COMMUNITY EDUCATION EVENT - CULTURE CHANGE -REIMBURSED BY GRANTPRCS/COMMUNITY SERVICES - 50406 JEWEL #3428 $ 38.46 06/26/2013 65025 FOODTAKE CHARGE OF YOUR HEALTH REFRESHMENTS - REIMBURSED BY GRANTPRCS/ECOLOGY CNTR - 49956FISHTECH $ 17.70 06/03/2013 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMS AND SUPPLIESPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 16.10 06/03/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR - 49956ECC DSS-DISC SCH SUPPL $ 236.82 06/05/2013 65110 REC PROGRAM SUPPLIES CAMP ART SUPPLIESPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 20.33 06/07/2013 65025 FOODCAMPFIRE FOOD FOR CAMPPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 38.48 06/10/2013 65110 REC PROGRAM SUPPLIES S'MORE SUPPLIES FOR CAMPFIREPRCS/ECOLOGY CNTR - 49956FISHTECH $ 17.70 06/10/2013 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMS AND SUPPLIESPRCS/ECOLOGY CNTR - 49956ECC DSS-DISC SCH SUPPL $ 246.81 06/11/2013 65110 REC PROGRAM SUPPLIES CAMP ART SUPPLIESPRCS/ECOLOGY CNTR - 49956ECC DSS-DISC SCH SUPPL $ 131.14 06/11/2013 65110 REC PROGRAM SUPPLIES CAMP ART SUPPLIESPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00017004 $ 41.38 06/17/2013 65025 FOODSNACKS FOR CAMP TRAININGPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00031591 $ 16.16 06/17/2013 65110 REC PROGRAM SUPPLIES BIRDS BIRTHDAY PROGRAMPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 40.26 06/17/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR - 49956TARGET 00009274 $ 13.76 06/17/2013 65025 FOODCAMP FOOD FOR COOKOUTPRCS/ECOLOGY CNTR - 49956TARGET 00009274 $ 74.95 06/17/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES FOR PROJECTSAugust 12, 2013Page 5 of 21108 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTR - 49956AGR GARDENER SUPPLY CO $ 94.75 06/18/2013 65085 MINOR EQUIPMENT AND TOOLS FRUIT FLY LURESPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 62.90 06/18/2013 65025 FOODCAMP SNACKS FOR CAMPERSPRCS/ECOLOGY CNTR - 49956PAYPAL ALLABOUTFUN $ 150.00 06/18/2013 62507 FIELD TRIPSFIELD TRIP DEPOSIT ALL ABOUT FUNPRCS/ECOLOGY CNTR - 49956TARGET 00009274 $ 90.92 06/18/2013 65110 REC PROGRAM SUPPLIES BUCKETS AND BLANKETS FOR CAMPPRCS/ECOLOGY CNTR - 49956CVSPHARMACY #8760 Q03 $ 14.99 06/19/2013 65110 REC PROGRAM SUPPLIES HANDSOAP AND DISPENSER FOR CAMPSPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 11.06 06/20/2013 65025 FOODCAMP SNACKSPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 21.00 06/21/2013 65025 FOODPOPSICLES FOR WILDFLOWER CAMPPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 16.23 06/21/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/ECOLOGY CNTR - 49956GARFIELD PARK CONSERVA $ 30.00 06/21/2013 62507 FIELD TRIPSGARFIELD PARK FIELD TRIP FOR ECOTRAVELERSPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 107.19 06/21/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR - 49956DOMINICKS STOR00011379 $ 26.91 06/24/2013 65110 REC PROGRAM SUPPLIES ECOEXPLORER CAMP ACTIVITY SUPPLIESPRCS/ECOLOGY CNTR - 49956FISHTECH $ 11.80 06/24/2013 65110 REC PROGRAM SUPPLIES ACCESS TO FISHING WORMS AND SUPPLIESPRCS/ECOLOGY CNTR - 49956WILLOWBROOK $ 105.00 06/25/2013 62507 FIELD TRIPSECOQUEST FIELD TRIPPRCS/ECOLOGY CNTR - 49956CHICAGO BOTANIC GARDEN $ 30.00 06/26/2013 62507 FIELD TRIPSECOTRAVELERS FIELD TRIPPRCS/ECOLOGY CNTR - 49956CHICAGO BOTANIC GARDEN $ 30.00 06/26/2013 62507 FIELD TRIPSECOEXPLORERS FIELD TRIPPRCS/ECOLOGY CNTR - 49956PETSMART INC 427 $ 54.45 06/26/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR - 49956FOOD4LESS #0558 $ 32.54 06/28/2013 65025 FOODECOTRAVELERS CAMPOUT BREAKFASTPRCS/ECOLOGY CNTR - 49956GFS MKTPLC #1915 $ 263.18 06/28/2013 65025 FOODCOOKOUT SUPPLIES FOR 3 CAMPSPRCS/ECOLOGY CNTR - 49956JEWEL #3456 $ 18.00 06/28/2013 65025 FOODPOPSICLES FOR WILDFLOWER CAMPPRCS/ECOLOGY CNTR - 49956JEWEL #3456 $ 25.67 06/28/2013 65110 REC PROGRAM SUPPLIES SEEDS FOR CAMP PROJECTPRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.48 06/03/201365050 BUILDING MAINTENANCE MATERIALEXTENSION CORDS FOR GREEN BALLPRCS/FAC - 49954THE HOME DEPOT 1902 $ 39.94 06/03/201365050 BUILDING MAINTENANCE MATERIALCARPET FIRE #2PRCS/FAC - 49954OBRILL COMPANY $ 63.37 06/03/201365050 BUILDING MAINTENANCE MATERIALPATCH FOR ROSE GARDEN FOUNTAINPRCS/FAC - 49954OBRILL COMPANY $ (5.37) 06/03/201365050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FAC - 49954DRAPERY CENTER INC $ 300.00 06/03/2013 65125 OTHER COMMODITIESMINI BLINDS FOR HEALTH DEPT OFFICEPRCS/FAC - 49954ILSTATE FIRE MARSHAL B $ 931.39 06/03/201365050 BUILDING MAINTENANCE MATERIALSTATE REQUIRED BOLIER INSPECTION FEEPRCS/FAC - 49954ABLE DISTRIBUTORS $ 4.32 06/03/201365050 BUILDING MAINTENANCE MATERIALAIR FILTER HOWARD ST. APARTMENTPRCS/FAC - 49954THE HOME DEPOT 1902 $ 63.12 06/03/201365050 BUILDING MAINTENANCE MATERIALWATER PROOFING OF CHIMNEY AT NO. BRANCHPRCS/FAC - 49954DREISILKER ELEC MOT $ 386.89 06/04/201365050 BUILDING MAINTENANCE MATERIAL2 MOTORS FOR LEVY CENTER FAN POWERED BOXPRCS/FAC - 49954LEMOI ACE HARDWARE $ 49.82 06/04/201365050 BUILDING MAINTENANCE MATERIALCLEAN OUT GLOVEPRCS/FAC - 49954LEMOI ACE HARDWARE $ 13.41 06/04/201365050 BUILDING MAINTENANCE MATERIALCLEAN OUT PLUGPRCS/FAC - 49954SOUTHSIDE CONTROL $ 349.80 06/05/201365050 BUILDING MAINTENANCE MATERIALPD BOILER CONTROLPRCS/FAC - 49954THE HOME DEPOT 1902 $ 31.20 06/05/201365050 BUILDING MAINTENANCE MATERIALRECORDER PDPRCS/FAC - 49954HANDYCO LLC $ 142.86 06/05/201365050 BUILDING MAINTENANCE MATERIALWATER CLOSET SENSOR FOR DEMPSTER BEACHPRCS/FAC - 49954MOST DEPENDABLE FOUNTA $ 286.00 06/05/201365050 BUILDING MAINTENANCE MATERIALREPAIR PARTS FOR MURDOCK BOX JAMES PARKPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 915.00 06/05/201365050 BUILDING MAINTENANCE MATERIALLEVY PHASE PROTECTORS RTU#1@2PRCS/FAC - 49954THE HOME DEPOT 1902 $ (984.91) 06/05/201365050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FAC - 49954MARSHALL ELECTRONI $ 37.83 06/06/201365050 BUILDING MAINTENANCE MATERIALFIRE #2 PUMPPRCS/FAC - 49954SUSTAINABLE SUPPLY $ 58.01 06/06/201365050 BUILDING MAINTENANCE MATERIALSLOAN HANDLE ADAPTERS FOR BEACH HOUSESPRCS/FAC - 49954THE HOME DEPOT 1902 $ 102.28 06/06/201365050 BUILDING MAINTENANCE MATERIALMISC. SHOP MATERIALS FOR LMCCAugust 12, 2013Page 6 of 21109 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954LEMOI ACE HARDWARE $ 14.00 06/06/201365050 BUILDING MAINTENANCE MATERIALREPAIR FASTENERS FOR LAGOON KEY PADPRCS/FAC - 49954THE HOME DEPOT 1902 $ 54.50 06/06/201365050 BUILDING MAINTENANCE MATERIALDEPOSIT FEEPRCS/FAC - 49954THE HOME DEPOT 1902 $ 35.00 06/06/201365050 BUILDING MAINTENANCE MATERIALMEASURING FEE FOR CARPET AT FIRE #2PRCS/FAC - 49954THE HOME DEPOT 1902 $ (54.50) 06/06/201365050 BUILDING MAINTENANCE MATERIALCREDITPRCS/FAC - 49954OFFICE CONCEPTS $ 136.00 06/07/2013 62235 OFFICE EQUIPMENT MAINT. OFFICE CHAIRS SUPPLIESPRCS/FAC - 49954THE HOME DEPOT 1902 $ 30.92 06/07/201365050 BUILDING MAINTENANCE MATERIALFIRE#2 PUMPPRCS/FAC - 49954ACTIVE ELECTRIC SUPPLY $ 119.67 06/07/201365050 BUILDING MAINTENANCE MATERIALNOYESPRCS/FAC - 49954THE HOME DEPOT 1902 $ 6.59 06/07/201365050 BUILDING MAINTENANCE MATERIALNOYESPRCS/FAC - 49954THE HOME DEPOT 1902 $ 42.96 06/07/201365050 BUILDING MAINTENANCE MATERIALTWO TOILET SEATSPRCS/FAC - 49954THE HOME DEPOT 1902 $ 11.97 06/07/201365050 BUILDING MAINTENANCE MATERIALLIGHT BOX FOR HEALTH DEPT.PRCS/FAC - 49954STANDARD PIPE $ 64.73 06/07/201365050 BUILDING MAINTENANCE MATERIAL2" BALL VALVE FOR FIRE#2PRCS/FAC - 49954THE HOME DEPOT 1902 $ 217.87 06/07/201365050 BUILDING MAINTENANCE MATERIALDRAIN LINEPRCS/FAC - 49954MARSHALL ELECTRONI $ 6.20 06/10/201365050 BUILDING MAINTENANCE MATERIALFIRE #2 PUMPPRCS/FAC - 49954MARSHALL ELECTRONI $ (25.44) 06/10/201365050 BUILDING MAINTENANCE MATERIALFIRE #2 PUMP RETURNPRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.86 06/10/201365050 BUILDING MAINTENANCE MATERIALPD OUTSIDE OUTLETPRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.12 06/10/201365050 BUILDING MAINTENANCE MATERIALNOYESPRCS/FAC - 49954THE HOME DEPOT 1902 $ 62.00 06/10/201365050 BUILDING MAINTENANCE MATERIALCAT 5 CCPRCS/FAC - 49954LEMOI ACE HARDWARE $ 4.79 06/10/201365050 BUILDING MAINTENANCE MATERIALRSTP SPPYPRCS/FAC - 49954THE HOME DEPOT 1902 $ 3.21 06/10/201365050 BUILDING MAINTENANCE MATERIALCOPPER FITTINGPRCS/FAC - 49954ABLE DISTRIBUTORS $ 60.15 06/10/201365050 BUILDING MAINTENANCE MATERIALCHANDLER RTU'S CONDENSATE DRAINSPRCS/FAC - 49954THE HOME DEPOT 1902 $ 269.00 06/10/2013 65085 MINOR EQUIP & TOOLSDRILL FOR DAILY USEPRCS/FAC - 49954THE HOME DEPOT 1902 $ 33.01 06/10/201365050 BUILDING MAINTENANCE MATERIALCHECK VALVE GAS AND FLUXPRCS/FAC - 49954LEMOI ACE HARDWARE $ 17.91 06/11/201365050 BUILDING MAINTENANCE MATERIALNOYES THERMOSTAT COVER AND KEYPRCS/FAC - 49954LEMOI ACE HARDWARE $ 22.05 06/11/201365050 BUILDING MAINTENANCE MATERIALANGLE IRON FOR SC DATA CENTER EM GENPRCS/FAC - 49954STANDARD PIPE $ 13.74 06/12/201365050 BUILDING MAINTENANCE MATERIALTOILET GASKETS & PUTTY NOYESPRCS/FAC - 49954HAROLD'S TRUE VALUE HD $ 3.99 06/13/201365050 BUILDING MAINTENANCE MATERIALFIRE #5 GARAGE REMOTE BATTERYPRCS/FAC - 49954MARSHALL ELECTRONI $ 29.33 06/13/201365050 BUILDING MAINTENANCE MATERIALANIMAL SHELTER OUTSIDE LIGHTPRCS/FAC - 49954WW GRAINGER $ 135.21 06/13/201365050 BUILDING MAINTENANCE MATERIALHID BALLSTPRCS/FAC - 49954THE HOME DEPOT 1902 $ 15.54 06/13/201365050 BUILDING MAINTENANCE MATERIALNOYESPRCS/FAC - 49954LEMOI ACE HARDWARE $ 11.49 06/13/201365050 BUILDING MAINTENANCE MATERIALCC CABLE CLAMPS FOR RICHARDPRCS/FAC - 49954THE HOME DEPOT 1902 $ 55.21 06/13/201365050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALS FOR SUITE 1700August 12, 2013Page 7 of 21110 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954LEMOI ACE HARDWARE $ 28.38 06/13/201365050 BUILDING MAINTENANCE MATERIALSWING CHECK 1/2" COPPER CLAMPPRCS/FAC - 49954STANDARD PIPE $ 82.30 06/13/201365050 BUILDING MAINTENANCE MATERIALDRAIN LINESPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 15.00 06/14/201365050 BUILDING MAINTENANCE MATERIALKEY REQUEST FOR STAFFPRCS/FAC - 49954JOHNSON LOCKSMITH INC $ 9.80 06/14/201365050 BUILDING MAINTENANCE MATERIALKEY REQUEST FOR STAFFPRCS/FAC - 49954THE HOME DEPOT 1902 $ 23.04 06/14/201365050 BUILDING MAINTENANCE MATERIALFIRE #1PRCS/FAC - 49954WW GRAINGER $ 110.30 06/14/201365050 BUILDING MAINTENANCE MATERIALFIRE #1PRCS/FAC - 49954LEMOI ACE HARDWARE $ 4.32 06/14/201365050 BUILDING MAINTENANCE MATERIALBOLTS & NUTSPRCS/FAC - 49954THE HOME DEPOT 1902 $ 1,264.41 06/14/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT CARPET W/INSTALL FOR FIRE #2PRCS/FAC - 49954THE HOME DEPOT 1902 $ 697.58 06/14/201365050 BUILDING MAINTENANCE MATERIALMATERIALS FOR STORM PREPARATIONPRCS/FAC - 49954LEMOI ACE HARDWARE $ 11.69 06/14/201365050 BUILDING MAINTENANCE MATERIALSTAINLESS STEEL NUTS AND WASHERS FOR ROSE GARDENPRCS/FAC - 49954EPCO PAINT STORE 1252 $ 52.74 06/14/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR SUITE 1700PRCS/FAC - 49954THE HOME DEPOT 1902 $ 121.14 06/14/201365050 BUILDING MAINTENANCE MATERIALBASE AND CHAIR RAIL FOR SUITE 1700PRCS/FAC - 49954THE HOME DEPOT 1902 $ 45.82 06/14/201365050 BUILDING MAINTENANCE MATERIALNO. BRANCH FLOOR REPAIRPRCS/FAC - 49954THE HOME DEPOT 1902 $ 5.48 06/14/201365050 BUILDING MAINTENANCE MATERIALCOPPER PIPEPRCS/FAC - 49954LEMOI ACE HARDWARE $ 21.98 06/17/201365050 BUILDING MAINTENANCE MATERIALLOVELACE OUTSIDE OUTLETPRCS/FAC - 49954THE HOME DEPOT 1902 $ 24.92 06/17/201365050 BUILDING MAINTENANCE MATERIALCHANDLER FLAGPOLE LIGHTSPRCS/FAC - 49954THE HOME DEPOT 1902 $ 97.76 06/17/2013 65085 MINOR EQUIP & TOOLSSHOP TOOLSPRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.64 06/17/201365050 BUILDING MAINTENANCE MATERIALFIRE #1PRCS/FAC - 49954LEMOI ACE HARDWARE $ 12.45 06/17/201365050 BUILDING MAINTENANCE MATERIALFLUSH VALVE & FLAPPER - NOYESPRCS/FAC - 49954PAYPAL PAYLESSREMO $ 124.39 06/17/201365050 BUILDING MAINTENANCE MATERIALREPLACEMENT REMOTES FOR OVERHEAD DOORSPRCS/FAC - 49954THE HOME DEPOT 1902 $ (288.00) 06/17/201365050 BUILDING MAINTENANCE MATERIALCREDIT FOR PLYWOOD RETURN (STORM PREP)PRCS/FAC - 49954THE HOME DEPOT 1902 $ 29.59 06/17/201365050 BUILDING MAINTENANCE MATERIALSO. BLVD. BEACH HOUSE DOOR REPAIRPRCS/FAC - 49954THE HOME DEPOT 1902 $ 50.08 06/17/2013 65085 MINOR EQUIP & TOOLSSHOP TOOLSPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 80.99 06/18/201365050 BUILDING MAINTENANCE MATERIALPD TELE ROOM ACPRCS/FAC - 49954LEMOI ACE HARDWARE $ 4.79 06/18/201365050 BUILDING MAINTENANCE MATERIALEPOXY GLUEPRCS/FAC - 49954THE HOME DEPOT 1902 $ 84.46 06/19/201365050 BUILDING MAINTENANCE MATERIALCC 3900PRCS/FAC - 49954LEMOI ACE HARDWARE $ 15.32 06/19/201365050 BUILDING MAINTENANCE MATERIALEPOXY - SURE GRIPPRCS/FAC - 49954WW GRAINGER $ 858.84 06/19/201365050 BUILDING MAINTENANCE MATERIALAIR FILTERS FOR AHU'S CITY WIDEPRCS/FAC - 49954WW GRAINGER $ 123.58 06/19/201365050 BUILDING MAINTENANCE MATERIALSELECTOR SWITCHES INTERIOR PANEL FOR ROSE GARDENPRCS/FAC - 49954LEMOI ACE HARDWARE $ 4.37 06/20/201365050 BUILDING MAINTENANCE MATERIALBROOMPRCS/FAC - 49954DREISILKER ELEC MOT $ 78.16 06/20/201365050 BUILDING MAINTENANCE MATERIALMOTOR FOR LEVY FAN POWERED BOXESAugust 12, 2013Page 8 of 21111 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FAC - 49954ABLE DISTRIBUTORS $ 158.76 06/21/201365050 BUILDING MAINTENANCE MATERIALPD TELE ROOM ACPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 150.44 06/21/201365050 BUILDING MAINTENANCE MATERIALTOOLS FOR MARK WEGENER PD PHONE ROONPRCS/FAC - 49954THE HOME DEPOT 1902 $ 20.43 06/21/201365050 BUILDING MAINTENANCE MATERIALFIRE #1PRCS/FAC - 49954THE HOME DEPOT 1902 $ 12.94 06/21/201365050 BUILDING MAINTENANCE MATERIALFIRE #1PRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 1,197.00 06/21/201365050 BUILDING MAINTENANCE MATERIALHVAC PARTSPRCS/FAC - 49954LEMOI ACE HARDWARE $ 17.25 06/21/201365050 BUILDING MAINTENANCE MATERIALBALL VALVE AND PIPEPRCS/FAC - 49954THE HOME DEPOT 1902 $ 85.35 06/24/201365050 BUILDING MAINTENANCE MATERIALCC 3900PRCS/FAC - 49954THE HOME DEPOT 1902 $ 25.00 06/24/201365050 BUILDING MAINTENANCE MATERIALCC 3900PRCS/FAC - 49954THE HOME DEPOT 1902 $ 155.32 06/24/201365050 BUILDING MAINTENANCE MATERIALSHELVES AND BRACKETS FOR ENG. DEPT.PRCS/FAC - 49954SKOKIE VALLEY MATER $ 54.00 06/24/201365050 BUILDING MAINTENANCE MATERIALSTONE CAP FOR NORTH BRANCH LIBRARYPRCS/FAC - 49954THE HOME DEPOT 1902 $ 8.76 06/24/201365050 BUILDING MAINTENANCE MATERIALMORTARPRCS/FAC - 49954JOHNSTONE SUPPLY OF NI $ 310.28 06/25/201365050 BUILDING MAINTENANCE MATERIALLMCC 3RD FLOOR WOMENS LOUNGE ACPRCS/FAC - 49954DREISILKER ELEC MOT $ 102.16 06/25/201365050 BUILDING MAINTENANCE MATERIALLEVY CENTER POOL ROOM AHU FOR MARK WEGENERPRCS/FAC - 49954ABLE DISTRIBUTORSEVANSTON $ 152.07 06/26/201365050 BUILDING MAINTENANCE MATERIALPD TELE ROOM ACPRCS/FAC - 49954WW GRAINGER877-2022594 $ 107.00 06/26/201365050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIESPRCS/FAC - 49954DREISILKER ELEC MOT $ 115.99 06/27/201365050 BUILDING MAINTENANCE MATERIALLEVY CENTER FAN POWER BOXPRCS/FAC - 49954STEINER ELEC ELK GROVE $ 5.34 06/27/201365050 BUILDING MAINTENANCE MATERIALBRINE MACHPRCS/FAC - 49954WW GRAINGER $ 408.51 06/27/201365050 BUILDING MAINTENANCE MATERIALLOVE LACE PARKPRCS/FAC - 49954EVANSTON LUMBER $ 7.84 06/27/201365050 BUILDING MAINTENANCE MATERIALDRYWALL FOR ENG. DEPT.PRCS/FAC - 49954THE HOME DEPOT 1902 $ 172.61 06/28/201365050 BUILDING MAINTENANCE MATERIALJAMES PARK TEMPORARY PANELPRCS/FAC - 49954STEINER ELEC ELK GROVE $ 6.83 06/28/201365050 BUILDING MAINTENANCE MATERIALPARTSPRCS/FAC - 49954KELBURN ENGINEERING CO $ 166.90 06/28/201365050 BUILDING MAINTENANCE MATERIALDUAL FUNCTION LEVEL CONTROL FOR ROSE GARDENPRCS/FAC - 49954MARSHALL ELECTRONI $ 60.99 06/28/201365050 BUILDING MAINTENANCE MATERIALINSTALL TEMP PANEL FOR FESTIVAL AT JAMES PARKPRCS/FAC - 49954WW GRAINGER $ 156.06 06/28/201365050 BUILDING MAINTENANCE MATERIAL100AMP BREAKER FOR TEMP PANEL AT JAMES PARKPRCS/FAC - 49954WW GRAINGER $ 231.75 06/28/201365050 BUILDING MAINTENANCE MATERIALGFI TESTERPRCS/FAC - 49954LEMOI ACE HARDWARE $ 7.99 06/28/201365050 BUILDING MAINTENANCE MATERIALTAPING KNIFE SHOP TOOLSPRCS/FLEETWOOD JOUR CNTR - 49960 DESIGN LAB CHICAGO $ 520.25 06/03/2013 62375 RENTALSLIGHTING EQUIPTMENT FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 BURLINGTON COA00008383 $ 82.93 06/03/2013 65110 REC PROGRAM SUPPLIES COSTUME FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 MICHAELS #1040 $ 11.27 06/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FJT COSTUMEPRCS/FLEETWOOD JOUR CNTR - 49960 PAYLESSSHOESOU00035444 $ 9.99 06/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREAugust 12, 2013Page 9 of 21112 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 57.18 06/03/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 67.20 06/03/2013 65110 REC PROGRAM SUPPLIES BUILDING SET SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 47.35 06/03/201365050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 FOREVER21 #3004 $ 42.17 06/04/2013 65110 REC PROGRAM SUPPLIES COSTUME FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 43.89 06/04/2013 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR - 49960 DESIGN LAB CHICAGO $ 100.00 06/05/2013 62375 RENTALSLIGHTING EQUIPMENT FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON SIGNS AND GRA $ 120.00 06/05/2013 62205 ADVERTISINGSIGN FOR PRODUCTIONPRCS/FLEETWOOD JOUR CNTR - 49960 DSW $ 76.92 06/05/2013 65110 REC PROGRAM SUPPLIES COSTUME FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 LOST ERAS $ 51.95 06/05/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 MACY S EAST #215 $ (45.00) 06/05/2013 65110 REC PROGRAM SUPPLIES RETURN COSTUME FJTPRCS/FLEETWOOD JOUR CNTR - 49960 MARSHALLS #0646 $ 14.99 06/05/2013 65110 REC PROGRAM SUPPLIES COSTUME FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 RAGSTOCK #70 $ 11.98 06/05/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 WET SEAL #239 $ 13.00 06/05/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 ECC DSS-DISC SCH SUPPL $ 77.88 06/06/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BLOOMING CAMPERSPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 52.36 06/06/2013 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 294.23 06/06/2013 65025 FOODSUPPLIES FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 163.66 06/06/2013 65040 JANITORIAL SUPPLIESSUPPLIES FOR BUILDINGPRCS/FLEETWOOD JOUR CNTR - 49960 BEATNIX $ 8.00 06/06/2013 65110 REC PROGRAM SUPPLIES COSTUME FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 BELMONT ARMY VINTAGE $ 10.00 06/06/2013 65110 REC PROGRAM SUPPLIES COSTUME FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 BURLINGTON COA00008383 $ 91.92 06/06/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 BURLINGTON COA00008383 $ (19.99) 06/06/2013 65110 REC PROGRAM SUPPLIES RETURN ITEMPRCS/FLEETWOOD JOUR CNTR - 49960 BURLINGTON COA00008383 $ (19.99) 06/06/2013 65110 REC PROGRAM SUPPLIES RETURN ITEMPRCS/FLEETWOOD JOUR CNTR - 49960 ECC DSS-DISC SCH SUPPL $ 420.78 06/07/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 ECC DSS-DISC SCH SUPPL $ 2.88 06/07/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 VOGUE FABRICS $ 39.80 06/07/2013 65110 REC PROGRAM SUPPLIES FABRIC FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 S&S WORLDWIDE $ 441.12 06/10/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 15.00 06/10/2013 65025 FOODSUPPLIES FOR PLANNING / TECHPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 44.99 06/10/2013 65025 FOODSUPPLIES FOR PLANNING / TECHPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 58.71 06/10/2013 65025 FOODSUPPLIES FOR TECHPRCS/FLEETWOOD JOUR CNTR - 49960 WINDY CITY GARDEN CENT $ 305.66 06/11/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GARDENPRCS/FLEETWOOD JOUR CNTR - 49960 CONSTRUCT PLAYTHNGS.CO $ 224.18 06/12/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 76.83 06/12/2013 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 WINDY CITY GARDEN CENT $ 284.87 06/12/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GARDENPRCS/FLEETWOOD JOUR CNTR - 49960 ECC DSS-DISC SCH SUPPL $ 425.83 06/13/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 6.98 06/13/2013 65110 REC PROGRAM SUPPLIES SET DESIGN ITEMS FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 CENTRAL RUG 1 $ 560.00 06/13/2013 65110 REC PROGRAM SUPPLIES REPLACEMENT RUGS FOR MASON PARKPRCS/FLEETWOOD JOUR CNTR - 49960 THE UPS STORE 1037 $ 17.11 06/13/2013 62315 POSTAGERETURN OF SCOREBOARD FOR REPAIRPRCS/FLEETWOOD JOUR CNTR - 49960 ECC DSS-DISC SCH SUPPL $ 155.33 06/14/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 46.30 06/14/2013 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 323.12 06/14/2013 65025 FOODSUPPLIES FOR AFTER SCHOOLAugust 12, 2013Page 10 of 21113 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 12.50 06/14/2013 65025 FOODSUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTR - 49960 ECC DSS-DISC SCH SUPPL $ 3.31 06/17/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES $ 517.87 06/17/2013 65110 REC PROGRAM SUPPLIES SHIRTS FOR SUMMER FOOD PORGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 EVANSTON IMPRINTABLES $ 443.96 06/17/2013 65110 REC PROGRAM SUPPLIES SHIRTS FOR THEATRE CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 81.27 06/17/2013 65025 FOODSUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 434.98 06/17/2013 41216 RESERVE F/J SPRINT CAPITAL CARPETS FOR DANCE STUDIO FLOORPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 50.00 06/17/2013 62375 RENTALSCARPET CLEANER RENTALPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ (30.00) 06/17/2013 62375 RENTALSCREDIT FOR RENTALPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 216.87 06/17/2013 65040 JANITORIAL SUPPLIESBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 129.68 06/17/2013 65040 JANITORIAL SUPPLIESBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 53.29 06/17/2013 65040 JANITORIAL SUPPLIESBUILDING SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 62.85 06/17/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 CVSPHARMACY #8757 Q03 $ 63.92 06/17/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATRE CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 WALGREENS #15066 $ 15.98 06/17/2013 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 PAYPAL DJABUREKBIL $ 490.00 06/17/2013 65110 REC PROGRAM SUPPLIES POOL TABLE SERVICEPRCS/FLEETWOOD JOUR CNTR - 49960 VERSARE SOLUTIONS $ 749.00 06/17/2013 41216 RESERVE F/J SPRINT CAPITAL ROOM DIVIDER FOR ADUITORIUMPRCS/FLEETWOOD JOUR CNTR - 49960 WINDY CITY GARDEN CENT $ 143.28 06/18/2013 65110 REC PROGRAM SUPPLIES GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 PETSMART INC 427 $ (7.00) 06/18/2013 65110 REC PROGRAM SUPPLIES CREDIT FOR TAX PREVIOUSLY CHARGEDPRCS/FLEETWOOD JOUR CNTR - 49960 MARSHALL ELECTRONI $ 104.00 06/19/2013 65110 REC PROGRAM SUPPLIES FLAT PLASTIC FOR LIGHTSPRCS/FLEETWOOD JOUR CNTR - 49960 S&S WORLDWIDE $ 794.34 06/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 SPORTS AUTHORI00006015 $ 324.96 06/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FITNESS EQUIPTMENTPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 128.16 06/19/2013 65040 JANITORIAL SUPPLIESBLDG MTCE SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 160.26 06/19/2013 65110 REC PROGRAM SUPPLIES GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTR - 49960 AMAZON.COM $ 48.43 06/20/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR GUITAR CLASSPRCS/FLEETWOOD JOUR CNTR - 49960 SAFARI LAND $ 805.00 06/20/2013 65110 REC PROGRAM SUPPLIES FIELD TRIP FOR CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 US TOY CO INC 2 $ 125.22 06/20/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 8.00 06/20/2013 65025 FOODSUPPLIES FOR SUMMER CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00009274 $ 103.35 06/21/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 RAGSTOCK #70 $ 23.49 06/21/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 RAGSTOCK #70 $ 8.00 06/21/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 A 1 VACUUM $ 67.96 06/21/2013 65040 JANITORIAL SUPPLIESVAC BAGSPRCS/FLEETWOOD JOUR CNTR - 49960 DOMINICKS STOR00017004 $ 21.99 06/24/2013 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 GFS MKTPLC #1915 $ 273.52 06/24/2013 65025 FOODSUPPLIES FOR FAMILY ICE CREAM SOCIALPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 52.92 06/24/2013 65025 FOODSUPPLIES FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 BEATNIX $ 18.99 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 BELMONT ARMY SURPLUS $ 24.00 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 BROWN ELEPHANT $ 22.00 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 LOST ERAS $ 78.55 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 MICHAELS #1040 $ 25.03 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUME SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 RAGSTOCK #70 $ 17.99 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 RAGSTOCK #70 $ 20.00 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 SPORTS AUTHORI00006064 $ 12.99 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 TARGET 00023739 $ 3.59 06/24/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 RAGSTOCK #70 $ 6.00 06/25/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREAugust 12, 2013Page 11 of 21114 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR - 49960 WILMETTE BICYCLE & SPO $ 183.33 06/25/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BASKETBALL PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 DESIGN LAB CHICAGO $ 12.75 06/26/2013 62375 RENTALS LIGHTING SUPPLIES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 DESIGN LAB CHICAGO $ 182.50 06/26/2013 62375 RENTALS LIGHTING SUPPLIES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 BELMONT ARMY SURPLUS $ 22.00 06/26/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 FOOD4LESS #0558 $ 48.53 06/26/2013 65025 FOOD SUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTR - 49960 THE HOME DEPOT 1902 $ 55.88 06/26/2013 65110 REC PROGRAM SUPPLIES SET DESIGN ITEMS FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 DESIGN LAB CHICAGO $ 120.00 06/27/2013 62375 RENTALS LIGHTING SUPPLIES FOR FJTPRCS/FLEETWOOD JOUR CNTR - 49960 LOST ERAS $ 59.85 06/27/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 SPORTS AUTHORI00006064 $ 12.99 06/27/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 STRANGE CARGO $ 20.00 06/27/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 123.83 06/28/2013 65025 FOODSUPPLIES FOR CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 GORDON FOOD SERVICE IN $ 158.80 06/28/2013 65025 FOODSUPPLIES FOR CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTR - 49960 S&S WORLDWIDE $ 177.61 06/28/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTR - 49960 HOLLYWOOD MIRROR $ 3.00 06/28/2013 65110 REC PROGRAM SUPPLIES COSTUMES FOR THEATREPRCS/LEVY SEN CNTR - 49949AMERICANFLAGSCOM $ 59.46 06/05/2013 65110 REC PROGRAM SUPPLIES OUTSIDE FLAG FOR LEVYPRCS/LEVY SEN CNTR - 49949THE HOME DEPOT 1902 $ 65.92 06/06/2013 65110 REC PROGRAM SUPPLIES FANS FOR FITNESS ROOMPRCS/LEVY SEN CNTR - 49949DAVIS TRANSPORTATION L $ 576.00 06/07/2013 62507 FIELD TRIPSTRANSPORTATION FOR SENIOR DAY TRIPPRCS/LEVY SEN CNTR - 49949ILIPRA 00 OF 00 $ 10.00 06/12/2013 62295 TRAINING & TRAVELTRAINING WORKSHOP FOR PROGRAM STAFFPRCS/LEVY SEN CNTR - 49949CERAMIC SUPPLY CHICAGO $ 415.15 06/18/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CERAMICS CLASSPRCS/LEVY SEN CNTR - 49949MICHIGAN COMPANY $ 38.50 06/18/201365050 BUILDING MAINTENANCE MATERIALSQUEEGEE FOR CLARKE MACHINEPRCS/LEVY SEN CNTR - 49949ILIPRA 00 OF 00 $ 10.00 06/20/2013 62295 TRAINING & TRAVELTRAINING WORKSHOP FOR PROGRAM STAFFPRCS/LEVY SEN CNTR - 49949AMAZON MKTPLACE PMTS $ 239.49 06/24/201365050 BUILDING MAINTENANCE MATERIALLAMPS FOR GYM SECURITY LIGHTSPRCS/LEVY SEN CNTR - 49949ALASKA A 0272128537962 $ 20.00 06/25/2013 62295 TRAINING & TRAVELCONFERENCE TRAVELPRCS/LEVY SEN CNTR - 49949GFS MKTPLC #1915 $ 234.71 06/25/2013 65025 FOODSUPPLIES FOR SENIOR LUNCH PROGRAMPRCS/NOYES CNTR - 49961ECC DSS-DISC SCH SUPPL $ 100.86 06/03/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTR - 49961ACT 2013 ONE STATE $ 340.00 06/03/2013 62295 TRAINING & TRAVELREGISTRATION FEE FOR BIENNIAL STATE ARTS CONFERENCE IN MOLINEPRCS/NOYES CNTR - 49961OCS SOLUTIONS $ 6.95 06/03/2013 62490 OTHER PROGRAM COSTS MONTHLY WEB HOSTING FEE FOR EVANSTONARTSBUZZ.COMPRCS/NOYES CNTR - 49961DBC BLICK ART MATERIAL $ 403.28 06/05/2013 65110 REC PROGRAM SUPPLIES YAP SUPPLIESPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 10.49 06/06/2013 65110 REC PROGRAM SUPPLIES CRAFTERS CAMP SUPPLIESPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 7.74 06/06/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD CAMP SUPPLIESPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 7.70 06/06/2013 65110 REC PROGRAM SUPPLIES FULL DAY SUPPLIESPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 8.21 06/06/2013 65110 REC PROGRAM SUPPLIES CRAFTERS SUPPLIESPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 8.95 06/06/2013 65110 REC PROGRAM SUPPLIES FULL DAY SUPPLIESPRCS/NOYES CNTR - 49961DBC BLICK ART MATERIAL $ 12.82 06/07/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTR - 49961VOGUE FABRICS $ 32.40 06/07/2013 65110 REC PROGRAM SUPPLIES CRAFTERS AND PRINCESS SUPPLIESPRCS/NOYES CNTR - 49961AMAZON.COM $ 29.98 06/10/2013 65110 REC PROGRAM SUPPLIES FULL DAY CAMP SUPPLIESPRCS/NOYES CNTR - 49961TOM THUMB HOBBY & CRAF $ 22.59 06/10/2013 65110 REC PROGRAM SUPPLIES CRAFTERS AND PRINCESS SUPPLIESPRCS/NOYES CNTR - 49961OFFICE DEPOT #510 $ 14.49 06/10/2013 65095 OFFICE SUPPLIESLABELS FOR SEASONAL PAYROLLPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 19.70 06/11/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/NOYES CNTR - 49961DBC BLICK ART MATERIAL $ 19.77 06/11/2013 65110 REC PROGRAM SUPPLIES YAP SUPPLIESPRCS/NOYES CNTR - 49961D & D FINER FOODS $ 10.16 06/12/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR - 49961MICHAELS #1040 $ 89.25 06/12/2013 65110 REC PROGRAM SUPPLIES CRAFTERS CAMPPRCS/NOYES CNTR - 49961FOOD4LESS #0558 $ 30.84 06/13/2013 65110 REC PROGRAM SUPPLIES WRITERS CAMPPRCS/NOYES CNTR - 49961SERVICE SANITATION $ 147.00 06/13/2013 62515 RENTAL SERVICESPORTABLE RESTROOM FOR STARLIGHT CONCERTPRCS/NOYES CNTR - 49961SERVICE SANITATION $ 20.00 06/13/2013 62515 RENTAL SERVICESPORTABLE RESTROOM STARLIGHT CONCERT: FEE FOR INSURANCEPRCS/NOYES CNTR - 49961CHICAGO BOTANIC GARDEN $ 80.00 06/14/2013 62507 FIELD TRIPSFULL DAY FIELD TRIPPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 24.44 06/17/2013 65110 REC PROGRAM SUPPLIES MEDIA CAMP SUPPLIESPRCS/NOYES CNTR - 49961BLICK ART 800 447 1892 $ 8.90 06/17/2013 65110 REC PROGRAM SUPPLIES FULL DAY SUPPLIESPRCS/NOYES CNTR - 49961THE HOME DEPOT 1902 $ 358.62 06/17/2013 65110 REC PROGRAM SUPPLIES YAP SUPPLIESPRCS/NOYES CNTR - 49961DOMINICKS STOR00011379 $ 135.93 06/18/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR - 49961ORIENTAL TRADING CO $ 177.84 06/19/2013 65110 REC PROGRAM SUPPLIES FULL DAY CAMP SUPPLIESAugust 12, 2013Page 12 of 21115 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTR - 49961AMAZON.COM $ 92.12 06/20/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD CAMP SUPPLIESPRCS/NOYES CNTR - 49961SWEDISH AMERICAN MUSEU $ 120.00 06/20/2013 62507 FIELD TRIPSFULL DAY FIELD TRIPPRCS/NOYES CNTR - 49961PRINT PLACE $ 184.50 06/20/2013 62210 PRINTINGPROMOTIONAL BOOKMARKS FOR BACKSTAGE EVANSTON EVENTPRCS/NOYES CNTR - 49961FOOD4LESS #0558 $ 33.86 06/21/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD AND STARLIGHT CONCERT SUPPLIESPRCS/NOYES CNTR - 49961TOM THUMB HOBBY & CRAF $ 20.98 06/21/2013 65110 REC PROGRAM SUPPLIES CRAFTERS SUPPLIESPRCS/NOYES CNTR - 49961WALGREENS #4218 $ 16.47 06/21/2013 65110 REC PROGRAM SUPPLIES ARTS IN COMMUNITY SUPPLIESPRCS/NOYES CNTR - 49961PRINT PLACE $ 17.00 06/21/2013 62210 PRINTINGADJUSTMENT TO ORDER OF PROMOTIONAL BOOKMARKS FOR BACKSTAGE EVANSTON EVENTPRCS/NOYES CNTR - 49961WALGREENS #4218 $ 1.79 06/21/2013 65025 FOODICE FOR STARLIGHT CONCERTPRCS/NOYES CNTR - 49961AMAZON MKTPLACE PMTS $ 17.98 06/24/2013 65110 REC PROGRAM SUPPLIES MEDIA CAMP SUPPLIESPRCS/NOYES CNTR - 49961DOMINICKS STOR00011379 $ 18.05 06/24/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR - 49961DOMINICKS STOR00011379 $ 30.27 06/25/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTR - 49961CHICAGO BRAUHAUS INC $ 400.00 06/26/2013 62507 FIELD TRIPSFULL DAY FIELD TRIPPRCS/NOYES CNTR - 49961DOMINICKS STOR00011379 $ 63.20 06/26/2013 65110 REC PROGRAM SUPPLIES CRAFTERS AND EARLY CHILDHOOD SUPPLIESPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 30.42 06/03/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRY - 49965RUSSO HARDWARE - SCHIL $ 108.00 06/04/2013 65085 MINOR EQUIPMENT AND TOOLS TWO MULCH FORKSPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 33.52 06/05/201365050 BUILDING MAINTENANCE MATERIALSPRAY PAINTPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 12.46 06/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSLOCKPRCS/PARKS FORESTRY - 49965ARLINGTON POWER EQUIPM $ 128.70 06/05/2013 65090 SAFETY EQUIPMENTSAFETY GLASSESPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 28.15 06/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSNUT AND BOLTSPRCS/PARKS FORESTRY - 49965EPCO PAINT STORE 1252 $ 56.98 06/06/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPAINTPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 38.35 06/06/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSCREWSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 417.34 06/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 188.12 06/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 400.00 06/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY - 49965TRU-LINK FENCE LLC $ 9.00 06/06/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSFENCE PARTSPRCS/PARKS FORESTRY - 49965DOMINICKS STOR00011379 $ 21.31 06/10/2013 62295 TRAINING & TRAVELBEVERAGES FOR MEETINGPRCS/PARKS FORESTRY - 49965DOMINICKS STOR00011379 $ 20.41 06/10/2013 62295 TRAINING & TRAVELICE FOR MEETINGPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 32.99 06/11/2013 65040 JANITORIAL SUPPLIESGARBAGE BAGSPRCS/PARKS FORESTRY - 49965BUCK BROS INC $ 498.33 06/11/2013 65110 REC PROGRAM SUPPLIES GATOR PARTSPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 13.45 06/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPVC PIPEPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 11.48 06/12/201365050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESPRCS/PARKS FORESTRY - 49965J.W. TURF INC $ 158.59 06/12/2013 65110 REC PROGRAM SUPPLIES JOHN DEERE PARTSPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 3.83 06/12/2013 65040 JANITORIAL SUPPLIESANT BAITPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 17.43 06/12/201365050 BUILDING MAINTENANCE MATERIALNUTS AND BOLTSPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 270.00 06/14/2013 65040 JANITORIAL SUPPLIESCHAIN FOR BUOYSPRCS/PARKS FORESTRY - 49965GFS MKTPLC #1915 $ 90.96 06/14/2013 65040 JANITORIAL SUPPLIESMOP BUCKET BROOMPRCS/PARKS FORESTRY - 49965HAROLD'S TRUE VALUE HD $ 23.96 06/14/2013 65085 MINOR EQUIPMENT AND TOOLS HALOGEN BULBS FOR TROUBLE LIGHTSPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 140.57 06/14/2013 65085 MINOR EQUIPMENT AND TOOLS CHAINSAW BAR OIL, GAS CANS, SAFETY GLASSESPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 14.58 06/14/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSNUT, BOLTS AND BATTERIESPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 48.45 06/17/201365050 BUILDING MAINTENANCE MATERIALWOOD NUTS AND BOLTSPRCS/PARKS FORESTRY - 49965DES PLAINES MATERIAL & $ 117.00 06/17/2013 65110 REC PROGRAM SUPPLIES MARKING CHALKPRCS/PARKS FORESTRY - 49965SAFETY SUPPLY ILLINOIS $ 81.58 06/17/2013 65090 SAFETY EQUIPMENTHARD HATSAugust 12, 2013Page 13 of 21116 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 17.38 06/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSNUTS AND PARTSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 98.31 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 21.49 06/19/2013 65040 JANITORIAL SUPPLIESGRABAGE BAGSPRCS/PARKS FORESTRY - 49965EPCO PAINT STORE 1252 $ 93.88 06/19/2013 65085 MINOR EQUIPMENT AND TOOLS DED PAINTPRCS/PARKS FORESTRY - 49965DES PLAINES MATERIAL & $ 234.00 06/20/2013 65110 REC PROGRAM SUPPLIES MARKING CHALKPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 61.65 06/20/2013 65085 MINOR EQUIP & TOOLSNAILS CAULK, CAULK GUNPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 19.94 06/20/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 13.83 06/20/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPIPE FITTINGSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 441.87 06/20/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY - 49965REINDERS T&I - KEYED $ 46.13 06/21/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPRCS/PARKS FORESTRY - 49965INTL SOC ARBORICULTURE $ 250.00 06/24/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUESPRCS/PARKS FORESTRY - 49965THE HOME DEPOT 1902 $ 78.89 06/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSCONCRETE NUTS BOLTSPRCS/PARKS FORESTRY - 49965CARQUEST 01027598 $ 40.64 06/26/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPRCS/PARKS FORESTRY - 49965LEMOI ACE HARDWARE $ 22.01 06/28/2013 65040 JANITORIAL SUPPLIESGARBAGE BAGS SPRAYERPRCS/PARKS FORESTRY - 49965ARLINGTON POWER EQUIPM $ 54.43 06/28/2013 65085 MINOR EQUIPMENT AND TOOLS POLESAW BLADESPRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 26.21 06/03/2013 65095 OFFICE SUPPLIESFOLDERS& MARKERSPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 47.91 06/03/201365050 BUILDING MAINTENANCE MATERIALBATTERIES FOR PAPER TOWEL DESPENSER AND TOOLS.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 15.49 06/03/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFLASHLIGHT BATTERIES.PRCS/RBT CROWN CNTR - 49952ALL COURT COVERS $ 1,499.00 06/03/2013 65110 REC PROGRAM SUPPLIES WALL MATS FOR GYMNASIUM.PRCS/RBT CROWN CNTR - 49952ALL COURT COVERS $ 273.24 06/03/2013 65110 REC PROGRAM SUPPLIES WALL MATS FOR GYMNASIUM.PRCS/RBT CROWN CNTR - 49952SCHWARTZHOFF CLEANERS $ 600.00 06/03/2013 65110 REC PROGRAM SUPPLIES CLEANING AND STORAGE FOR ICE SHOW BACK DROP.PRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 34.59 06/04/2013 65025 FOODSNACK / MILK FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 7.92 06/04/2013 65025 FOODSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 370.00 06/05/2013 65110 REC PROGRAM SUPPLIES SKATE SHARPENINGPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 54.14 06/05/2013 65025 FOODSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTR - 49952JOHNSON LOCKSMITH INC $ 86.87 06/05/201365050 BUILDING MAINTENANCE MATERIALKEYS FOR LOCKER ROOMS 1,2,AND 3 AND LOCK REPAIR.PRCS/RBT CROWN CNTR - 49952CINTAS 769 $ 132.30 06/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPETED MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTR - 49952EPCO PAINT STORE 1252 $ 168.45 06/06/201365050 BUILDING MAINTENANCE MATERIALPAINT FOR THE GYMNASIUM.PRCS/RBT CROWN CNTR - 49952HOH WATER TECHNOLOGY $ 393.75 06/07/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALWATER TOWER TREATMENT.PRCS/RBT CROWN CNTR - 49952PLUM CATERING 00 OF 00 $ 893.20 06/07/2013 65025 FOODFOOD FOR PRESCHOOL LUNCH PROGRAM.PRCS/RBT CROWN CNTR - 49952ALL COURT COVERS $ 132.50 06/10/2013 65110 REC PROGRAM SUPPLIES WALL MATS FOR GYMNASIUM.PRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 47.84 06/11/2013 65025 FOODSNACK FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTR - 49952JORSON AND CARLSON COM $ 5.25 06/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALOFFICE PAPER CUTTER REPAIR.PRCS/RBT CROWN CNTR - 49952THE ATHLETIC EQUIPMENT $ 350.00 06/11/2013 65110 REC PROGRAM SUPPLIES PADDED BORDERS FOR BASKETBALL BACKBOARDS.PRCS/RBT CROWN CNTR - 49952FOX VALLEY FIRE AND SA $ 305.00 06/12/2013 62245 OTHER EQ MAINTSPRINKLER SYSTEM REPAIR.PRCS/RBT CROWN CNTR - 49952HENRICHSENS FIRE AND S $ 502.10 06/13/2013 62245 OTHER EQ MAINTANNUAL FIRE EXTINGUISHER SERVICE.PRCS/RBT CROWN CNTR - 49952ILLINOIS TIME RECORDER $ 195.00 06/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTIME CLOCK PREVENTIVE MAINTENANCE AGREEMENT.PRCS/RBT CROWN CNTR - 49952PETSMART INC 427 $ 124.82 06/14/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTR - 49952SSI SCHOOL SPECIALTY $ 39.89 06/14/2013 65110 REC PROGRAM SUPPLIES ARTS & CRAFTS SUPPOLIES FOR CAMPPRCS/RBT CROWN CNTR - 49952U-HAUL-EVANSTON #75876 $ 7.98 06/14/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 368.90 06/17/2013 65110 REC PROGRAM SUPPLIES HOCKEY CAMP SUPPLIESPRCS/RBT CROWN CNTR - 49952AMAZON MKTPLACE PMTS $ 57.98 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTWO AMERICAN FLAGSAugust 12, 2013Page 14 of 21117 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR - 49952AMAZON MKTPLACE PMTS $ 11.08 06/17/2013 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIESPRCS/RBT CROWN CNTR - 49952LEMOI ACE HARDWARE $ 9.58 06/17/201365050 BUILDING MAINTENANCE MATERIALPIPING FOR BATHROOMPRCS/RBT CROWN CNTR - 49952THE HOME DEPOT 1902 $ 36.46 06/17/201365050 BUILDING MAINTENANCE MATERIALFIRST AID KIT FOR THE VAN & GYMPRCS/RBT CROWN CNTR - 49952SQ SUSAN FLANAGAN $ 750.00 06/17/2013 65020 CLOTHINGKID CITY SUMMER CAMP T-SHIRT DEPOSIT.PRCS/RBT CROWN CNTR - 49952SQ SUSAN FLANAGAN $ 750.00 06/17/2013 65020 CLOTHINGTWEEN TOWN SUMMER CAMP T-SHIRT DEPOSIT.PRCS/RBT CROWN CNTR - 49952OFFICE DEPOT #510 $ 12.48 06/18/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 106.12 06/18/2013 65110 REC PROGRAM SUPPLIES HOCKEY CAMP SUPPLIESPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 102.46 06/18/2013 65025 FOODSNACKS FOR CAMPPRCS/RBT CROWN CNTR - 49952BENNISONS BAKERY INC $ 104.71 06/18/2013 65025 FOODREFRESHMENTS FOR STAFF PARTY.PRCS/RBT CROWN CNTR - 49952GFS MKTPLC #1915 $ 65.90 06/19/2013 65110 REC PROGRAM SUPPLIES SNACKS SUPPLIES FOR CAMP.PRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 103.46 06/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CHARLES' RETIREMENT EVENTPRCS/RBT CROWN CNTR - 49952AMAZON.COM $ 99.39 06/19/2013 65110 REC PROGRAM SUPPLIES ANIMAL CAGEPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 48.74 06/20/2013 65110 REC PROGRAM SUPPLIES GAMES AND TOYS.PRCS/RBT CROWN CNTR - 49952EVANSTON IMPRINTABLES $ 415.00 06/20/2013 65110 REC PROGRAM SUPPLIES HOCKEY CAMP SHIRTSPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 147.22 06/20/2013 65110 REC PROGRAM SUPPLIES CAMP TOYS & GAMESPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 127.42 06/20/2013 65110 REC PROGRAM SUPPLIES CAMP TOYSPRCS/RBT CROWN CNTR - 49952EMILY OAKS NATURE CNTR $ 60.00 06/21/2013 62507 FIELD TRIPSPRESCHOOL CAMP FIELD TRIP.PRCS/RBT CROWN CNTR - 49952FACTORY CARD OUTLET #3 $ 97.19 06/21/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CHARLES' RETIREMENT EVENTPRCS/RBT CROWN CNTR - 49952US TOY CO INC 2 $ 144.62 06/21/2013 65110 REC PROGRAM SUPPLIES CAMP SUPPLIESPRCS/RBT CROWN CNTR - 49952WALGREENS #15066 $ 52.32 06/24/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CHARLES' RETIREMENT EVENTPRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 8.98 06/24/2013 65110 REC PROGRAM SUPPLIES BAGGIES FOR ICE PACKSPRCS/RBT CROWN CNTR - 49952WILMETTE BICYCLE & SPO $ 34.30 06/24/2013 65110 REC PROGRAM SUPPLIES HOCKEY CAMP SUPPLIESPRCS/RBT CROWN CNTR - 49952RITE LOCK & SAFE $ 28.50 06/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALKEYS FOR THE BUSESPRCS/RBT CROWN CNTR - 49952SUBWAY 03322401 $ 20.00 06/24/2013 65025 FOODLUNCHES FOR CAMP KIDSPRCS/RBT CROWN CNTR - 49952SQ CAROLYN KOCAN $ 750.00 06/26/2013 65020 CLOTHINGFUN FACTORY SUMMER CAMP T-SHIRT DEPOSIT.PRCS/RBT CROWN CNTR - 49952TARGET 00009274 $ 49.26 06/27/2013 65110 REC PROGRAM SUPPLIES HOCKEY CAMP SUPPLIESPRCS/RBT CROWN CNTR - 49952FOOD4LESS #0558 $ 14.62 06/27/2013 65110 REC PROGRAM SUPPLIES SUPPLIESPRCS/RBT CROWN CNTR - 49952JIFFYSHIRTS.COM $ 296.86 06/27/2013 65020 CLOTHINGFIGURE SKATING SUMMER CAMP T-SHIRTS.PRCS/RBT CROWN CNTR - 49952WALGREENS #4218 $ 16.34 06/28/2013 65110 REC PROGRAM SUPPLIES CLASSROOM SUPPLIESPRCS/RECREATION - 49946LEMOI ACE HARDWARE $ 62.57 06/03/2013 65040 JANITORIAL SUPPLIESPAPER TOWELS, NUTS, BOLTSPRCS/RECREATION - 49946MARINE PARTS PLUS COM $ 103.90 06/03/2013 62490 OTHER PROGRAM COSTS SPARE KEYS TO RESCUE BOATPRCS/RECREATION - 49946BRAVO CHURCH ST PLAZA $ 57.75 06/03/2013 65025 FOODDOWNTOWN MARKET MEETING WITH C. DELLUTRI AND STAFFPRCS/RECREATION - 49946EXXONMOBIL 96111539 $ 52.65 06/03/2013 62295 TRAINING & TRAVELGAS FOR CITY OF EVANSTON CAR USED TO ATTEND TRAINING IN DECATURPRCS/RECREATION - 49946BRUNSWICK ZONE DEERF $ 143.76 06/03/2013 62507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION - 49946DOMINICKS STOR00017004 $ 46.88 06/04/2013 65025 FOODVEGETABLES, CHICKEN, SAUCE AND NOODLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 72.16 06/05/2013 65110 REC PROGRAM SUPPLIES INTERCOMPRCS/RECREATION - 49946EMERGENCY MEDICAL PROD $ 68.65 06/05/2013 65040 JANITORIAL SUPPLIESCLIP BOARDSPRCS/RECREATION - 49946LEMOI ACE HARDWARE $ 56.75 06/05/2013 65110 REC PROGRAM SUPPLIES TAPE GLUE MARKERSPRCS/RECREATION - 49946WAYFAIR WAYFAIR SUPPLY $ 899.21 06/05/2013 62490 OTHER PROGRAM COSTSFIVE REPLACEMENT WASTE/RECYCLING CONTIANERS FOR ECOLOGY CENTER MAIN ROOMPRCS/RECREATION - 49946DOLRTREE 3649 00036491 $ 95.00 06/05/2013 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE FARMERS' MARKET- CHILDRENS PROGRAM AND CANNING PROGRAMPRCS/RECREATION - 49946CARBONLESS FORMS PRINT $ 307.78 06/05/201365045 LICENSING/REGULATORY SUPPLIES2013 BEACH TOKEN SALES FORMSPRCS/RECREATION - 49946WW GRAINGER $ 255.78 06/06/201365050 BUILDING MAINTENANCE MATERIALTOOL BOX AND LOCKS FOR LAKEFRONTPRCS/RECREATION - 49946WW GRAINGER $ 1,340.99 06/06/2013 65110 REC PROGRAM SUPPLIESEXTERIOR STORAGE CABINET FOR BOAT EQUIPMENT, REPLACEMENT MEGA PHONE AND TOOLS FOR LAKEFRONTPRCS/RECREATION - 49946LEMOI ACE HARDWARE $ 44.97 06/10/2013 62235 OFFICE EQUIPMENT MAINT. PADLOCKS AND BATTERIESPRCS/RECREATION - 49946FACETS MULTI-MEDIA $ 123.30 06/10/2013 62507 FIELD TRIPSMONSTERS UNIVERSITY SHOW FOR FLEETWOOD JOURDAIN CAMP FIELD TRIPPRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 38.00 06/10/2013 62295 TRAINING & TRAVELAMERICAN RED CROSS FEE FOR 2 STAFF CERTIFIED IN CPR/AEDPRCS/RECREATION - 49946BRUNSWICK ZONE DEERF $ 161.73 06/10/2013 62507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION - 49946ORIENTAL TRADING CO $ 200.48 06/10/2013 65110 REC PROGRAM SUPPLIES DECORATIONS FOR 4TH OF JULY PARADE, CAMP REWARDSPRCS/RECREATION - 49946DOMINICKS STOR00017004 $ 45.87 06/11/2013 65025 FOODCHEESE, SAUCE, VEGETABLES AND MEAT FOR AFTER-SCHOOL COOKING PROGRAMAugust 12, 2013Page 15 of 21118 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATION - 49946LEMOI ACE HARDWARE $ 19.35 06/12/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FARMERS' MARKET CANNING PROGRAMPRCS/RECREATION - 49946WM PORT SUPPLY #400 $ 490.27 06/13/2013 65125 OTHER COMMODITIES2 STROKE AND FOUR STROKE OIL, PADDLESPRCS/RECREATION - 49946WW GRAINGER $ 22.50 06/13/201365050 BUILDING MAINTENANCE MATERIALTOOLS (HEX SET)PRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 51.55 06/14/2013 65110 REC PROGRAM SUPPLIES PLASTIC BASEBALLS, TENNIS BALLS AND VOLLEYBALLPRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 35.97 06/14/2013 65110 REC PROGRAM SUPPLIES CONESPRCS/RECREATION - 49946AMAZON.COM $ 43.93 06/14/2013 65110 REC PROGRAM SUPPLIES BATS AND VARIOUS BALLSPRCS/RECREATION - 49946AMAZON.COM $ 11.18 06/14/2013 65110 REC PROGRAM SUPPLIES FOOTBALLPRCS/RECREATION - 49946WW GRAINGER $ 770.04 06/14/2013 65110 REC PROGRAM SUPPLIES SIX REPLACEMENT TWO -WAY RADIOS FOR RADIOSPRCS/RECREATION - 49946OFFICE DEPOT #510 $ 19.98 06/14/2013 65110 REC PROGRAM SUPPLIESDRY ERASER MARKERS AND ERASERS FOR THE NEW WELCOME TO BEACH SIGNGPRCS/RECREATION - 49946DOLRTREE 3649 00036491 $ 12.00 06/14/2013 65110 REC PROGRAM SUPPLIES12 HATS FOR SPECIAL OLYMPIC STATE GAMES FOR THE ATHLETES MARCHING INPRCS/RECREATION - 49946AMAZON MKTPLACE PMTS $ 24.24 06/17/2013 65110 REC PROGRAM SUPPLIES 10" PLAYGROUND BALLSPRCS/RECREATION - 49946AMAZON.COM $ 299.74 06/17/2013 65105 PHOTO/DRAFTING SUPPLIES BALL CAGEPRCS/RECREATION - 49946OFFICE DEPOT #510 $ 23.93 06/17/2013 65110 REC PROGRAM SUPPLIESCLIPBOARDS AND HIGHLIGHTERS (TAX ALWREADY REFUNDED WILL SHOW UP IN JULY'S REPORTPRCS/RECREATION - 49946EVANSTON SIGNS AND GRA $ 900.00 06/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSREPLACEMENT BEACH ENTRANCE AND NO SWIMMING SIGNSPRCS/RECREATION - 49946EVANSTON IMPRINTABLES $ 173.72 06/17/2013 65020 CLOTHINGNEW STAFF SHIRT FOR PARK RANGERSPRCS/RECREATION - 49946DD/BR #338026 Q35 $ 26.97 06/17/2013 65025 FOODSNACKS FOR ATHLETES ATTENDING SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATION - 49946MARATHON PETRO012385 $ 94.30 06/17/2013 62507 FIELD TRIPSGAS FOR VAN USED TO TRANSPORT TO SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATION - 49946CHICAGO SKY $ 460.00 06/20/2013 62507 FIELD TRIPSFIELD TRIP FOR SPECIAL RECREATION CAMP PROGRAMPRCS/RECREATION - 49946CHICAGOTHEATREBOXOFFIC $ 120.00 06/20/2013 62490 OTHER PROGRAM COSTS FLEETWOOD JOURDAIN THEATRE CAMP PROGRAM FIELD TRIP 6/27PRCS/RECREATION - 49946PAPA JOHN'S PIZZA#1012 $ 57.95 06/20/2013 65025 FOODFOOD FOR MSYEP TRAINING DAY --RUNNING LATE AND MISSED FREE LUNCH PROGRAMPRCS/RECREATION - 49946CITY OF EVANSTON - PAR $ 1.00 06/20/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT MACHINES - REFUNDED IN NEXT TRANSACTIONPRCS/RECREATION - 49946CITY OF EVANSTON - PAR $ 1.00 06/20/2013 62235 OFFICE EQUIPMENT MAINT. TESTING NEW CREDIT MACHINES - REFUNDED IN NEXT TRANSACTIONPRCS/RECREATION - 49946LEMOI ACE HARDWARE $ 105.94 06/21/2013 65125 OTHER COMMODITIESHAMMERS, NUTS, BOLTS, OIUTLET, RODS FOR BUOYSPRCS/RECREATION - 49946GENERAL $ 24.00 06/21/2013 62490 OTHER PROGRAM COSTS VAN PARKING MSYEP FIELD TRIPPRCS/RECREATION - 49946GENERAL $ 24.00 06/21/2013 62490 OTHER PROGRAM COSTS VAN PARKING MSYEP PROGRAM FIELD TRIPPRCS/RECREATION - 49946NAVY PIER SKYLINESTAGE $ 218.40 06/21/2013 62507 FIELD TRIPSFIELD TRIP FOR LEVY SENIOR PROGRAMPRCS/RECREATION - 49946CITY OF EVANSTON - PAR $ (1.00) 06/21/2013 62235 OFFICE EQUIPMENT MAINT. REFUND OF CREDIT MACHINE TESTPRCS/RECREATION - 49946CITY OF EVANSTON - PAR $ (1.00) 06/21/2013 62235 OFFICE EQUIPMENT MAINT. REFUND OF CREDIT MACHINE TESTPRCS/RECREATION - 49946CHICAGO SKY $ 250.00 06/24/2013 62507 FIELD TRIPSREMAINING BALANCE OF SPECIAL RECREATION FIELD TRIPPRCS/RECREATION - 49946SERVICE SANITATION $ 125.00 06/24/2013 62375 RENTALSMONTHLY RENTAL FOR THE PORTA-POTTY AT THE FARMERS' MARKETPRCS/RECREATION - 49946ARC SERVICES/TRAINING $ 105.00 06/26/2013 62490 OTHER PROGRAM COSTS RED CROSS CERTIFICATIONS FOR OUTRECH LIFEGUARD PROGRAMPRCS/RECREATION - 49946AMZ WEBSTAURANTSTORE C $ 349.13 06/28/2013 65110 REC PROGRAM SUPPLIES COAT/CHAIR RACKPRCS/RECREATION - 49946THE HOME DEPOT 1902 $ 164.24 06/28/2013 65110 REC PROGRAM SUPPLIES TOWELS, BATTERIES, HAND SANITIZER, SPONGES,PRCS/RECREATION - 49946CHICAGOSHAKESPEARETHEA $ 470.00 06/28/2013 62507 FIELD TRIPSSENIOR FIELD TRIP LEVY 10 TICKETS TO NAVY PIER SHOWPRCS/RECREATION - 49946CHICAGOSHAKESPEARETHEA $ 470.00 06/28/2013 62507 FIELD TRIPSSENIOR FIEKD TRIP 10 ADDITONAL TICKETSPRCS/RECREATION - 49946FACETS MULTI-MEDIA $ 287.70 06/28/2013 62507 FIELD TRIPSLEVY SENIOR TRIP TO CIRQUE SHANGHAI 2013PRCS/RECREATION - 49946TARGET 00009274 $ 55.54 06/28/2013 65025 FOODCANDY TO USED AS PRIZES FOR AQAUTIC CAMPPRCS/YOUTH ENGAGEMENT - 49948US CONF OF MAYORS $ 900.00 06/06/2013 62490 OTHER PROGRAM COSTS 81ST ANNUAL MEETING JUNE 21-24, 2013 REGISTRATIONPRCS/YOUTH ENGAGEMENT - 49948MANDALAY ROOM RESERVAT $ 222.88 06/10/2013 62490 OTHER PROGRAM COSTSU.S. CONFERENCE OF MAYOR'S WORKFORCE DEVELOPMENT COUNCIL MEETING JUNE 21-24, 2013 HOUSINGPRCS/YOUTH ENGAGEMENT - 49948UNITED 01623690475002 $ 651.80 06/10/2013 62490 OTHER PROGRAM COSTSTRANSPORTATION TO U.S. CONFERENCE OF MAYORS WORKFORCE DEVELOPMENT COUNCIL MEETING - JUNE 21-24, 2013PRCS/YOUTH ENGAGEMENT - 49948QUARTET DIGITAL PRINTI $ 78.00 06/13/2013 62490 OTHER PROGRAM COSTS PROGRAM FLYERS FOR YOUTH ANTI-GUN VIOLENCE RALLYPRCS/YOUTH ENGAGEMENT - 49948TARGET 00009274 $ 22.99 06/13/2013 62490 OTHER PROGRAM COSTS POSTER FRAME FOR DAJAE COLEMAN JERSEY AT MASON PARK FIELD HOUSEPRCS/YOUTH ENGAGEMENT - 49948HOTEL PALOMAR CHICAGO $ 18.00 06/17/2013 62295 TRAINING & TRAVELPARKING FEE FOR CHICAGO JOBS COUNCIL ANNUAL MEETINGPRCS/YOUTH ENGAGEMENT - 49948WINDY CITY FIELDHOUSE $ 1,081.50 06/18/2013 62490 OTHER PROGRAM COSTSTEAM BUILDING EXERCISE FOR MAYORS SUMMER YOUTH EMPLOYMENT PROGRAM COMMUNITY SERVICE TEAMPRCS/YOUTH ENGAGEMENT - 49948AMERICAN TAXI DISPATCH $ 36.00 06/21/2013 62295 TRAINING & TRAVELTAXI TO OHARE AIRPORT FOR 81ST ANNUAL MEETING U.S. CONFERENCE OF MAYORS - WORKFORCE DEVELOPMENT COUNCILPRCS/YOUTH ENGAGEMENT - 49948MANDALAY-BAY SIDE BUFF $ 32.42 06/24/2013 62295 TRAINING & TRAVELMEAL AT U.S. CONFERENCE OF MAYORS WORKFORCE DEVELOPMENT COUNCIL MEETINGPRCS/YOUTH ENGAGEMENT - 49948TAXI CAB SERVICE $ 23.76 06/24/2013 62295 TRAINING & TRAVELTAXI SERVICE FROM LAS VEGAS INT'L AIRPORT TO MANDALAY BAY HOTELAugust 12, 2013Page 16 of 21119 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/YOUTH ENGAGEMENT - 49948MANDALAY BAY RESORT/CA $ 460.71 06/25/2013 62295 TRAINING & TRAVELROOM FOR U.S. CONFERENCE OF MAYORS WDC MEETINGPRCS/YOUTH ENGAGEMENT - 49948T-3 STARBUCKS 30401616 $ 8.41 06/25/2013 62295 TRAINING & TRAVELMEAL AT U.S. CONFERENCE OF MAYORS WORKFORCE DEVELOPMENT COUNCIL MEETINGPRCS/YOUTH ENGAGEMENT - 49948TAXI CAB SERVICE $ 24.70 06/25/2013 62295 TRAINING & TRAVELTAXI SERVICE FROM MANDALAY BAY HOTEL TO LAS VEGAS INTERNATIONAL AIRPORT FOR U.S. CONFERENCE OF MAYORS WDCPRCS/YOUTH ENGAGEMENT - 49948UNITED 01626016056862 $ 25.00 06/25/2013 62295 TRAINING & TRAVELBAGGAGE FEE FOR U.S. CONFERENCE OF MAYORS WORK FORCE DEVELOPMENT COUNCIL (WDC) MEETINGPRCS/YOUTH ENGAGEMENT - 49948PAYLESSSHOESOU00034892 $ 119.96 06/26/2013 65020 CLOTHINGBOOTS FOR MAYORS SUMMER YOUTH EMPLOYMENT PROGRAM COMMUNITY SERVICE TEAMPRCS/YOUTH ENGAGEMENT - 49948TRATTORIA DEL LUPO $ 51.89 06/26/2013 62295 TRAINING & TRAVELMEAL AT US CONFERENCE OF MAYORS WDC MEETINGPUBLIC WORKS/ADMIN - 50485WHEEL & SPROCKET $ 27.24 06/03/201322772 EVANSTON BIKE PROGRAM MONEYBFF BALANCER FOR BIKEPUBLIC WORKS/ADMIN - 50485OFFICE DEPOT #510 $ 74.58 06/05/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ADMIN - 50485123SIGNUP $ 40.00 06/05/2013 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ADMIN - 50485GIORDANO`S OF EVANSTON $ 136.95 06/05/2013 65125 OTHER COMMODITIESEMPLOYEE DIVISIONAL MEETINGPUBLIC WORKS/ADMIN - 50485123SIGNUP $ 40.00 06/07/2013 62295 TRAINING & TRAVELASCE 3RD ANNUAL SUSTAINABILITYPUBLIC WORKS/ADMIN - 50485AMERICAN PUBLIC WORKS $ 735.00 06/07/2013 62295 TRAINING & TRAVELAPWA CONFERENCEPUBLIC WORKS/ADMIN - 50485AMERICAN PUBLIC WORKS $ 695.00 06/10/2013 62295 TRAINING & TRAVELAPWA NATIONAL CONGRESS REGISTRATIONPUBLIC WORKS/ADMIN - 50485IL PROF LICENSE & FEE $ 61.50 06/10/2013 62360 MEMBERSHIP DUESPROFESSIONAL LICENSE RENEWALPUBLIC WORKS/ADMIN - 50485GIORDANO`S OF EVANSTON $ 512.25 06/10/2013 65125 OTHER COMMODITIESDIVISONAL MEETINGSPUBLIC WORKS/ADMIN - 50485THE SIDWELL COMPANY $ 200.00 06/12/2013 65095 OFFICE SUPPLIESENGINEERING PLOT MAPSPUBLIC WORKS/ADMIN - 50485GIORDANO`S OF EVANSTON $ 563.40 06/12/2013 65125 OTHER COMMODITIESDIVISIONAL MEETINGPUBLIC WORKS/ADMIN - 50485OFFICE DEPOT #510 $ 43.88 06/14/2013 65095 OFFICE SUPPLIESOFFICER SUPPLIESPUBLIC WORKS/ADMIN - 50485WINGSTOP RESTAURANT $ 222.49 06/14/2013 65125 OTHER COMMODITIESDIVISIONAL MEETINGSPUBLIC WORKS/ADMIN - 50485217 W. WASHINGTON SELF $ 33.00 06/20/2013 62295 TRAINING & TRAVELMAIN ST. STATION PROJECT DOWNTOWN CHICAGO PARKINGPUBLIC WORKS/ADMIN - 50485ALLEGRA PRINT & IMAGIN $ 25.94 06/24/2013 65115 TRAFFIC CONTROL SUPPLIES ALLEGRA DECAL PRINTINGPUBLIC WORKS/ADMIN - 50485BARNES & NOBLE #2236 $ 49.05 06/27/2013 65010 BOOKS, PUBLICATIONS, MAPS SYEP BOOKSPUBLIC WORKS/ADMIN - 50485IL TOLLWAY-MISS TOLL P $ 1.90 06/28/2013 62295 TRAINING & TRAVELTOLLS FOR SALT DOME RESEARCHPUBLIC WORKS/ADMIN - 50485IL TOLLWAY-MISS TOLL P $ 11.70 06/28/2013 62295 TRAINING & TRAVELTOLLS FOR SALT DOMEPUBLIC WORKS/ADMIN - 50485SPRINT STORE #671 $ 15.99 06/28/2013 65095 OFFICE SUPPLIESSPRINT CLIP FOR NEW PHONEPUBLIC WORKS/FLEET - 49947TRI-COUNTY TRUCK-ALGON $ 392.00 06/03/2013 65060 MATERIALS TO MAINTAIN AUTOS #300 TRUCK CAP BALANCE AFTER DEPOSITPUBLIC WORKS/FLEET - 49947ALLIED ELECTRONICS INC $ (1.53) 06/03/2013 65060 MATERIALS TO MAINTAIN AUTOS CREDIT MEMO FOR BILLED TAXPUBLIC WORKS/FLEET - 49947LEMOI ACE HARDWARE $ 18.67 06/04/2013 65060 MATERIALS TO MAINTAIN AUTOS COUPLERS FOR #311PUBLIC WORKS/FLEET - 49947WW GRAINGER $ 107.46 06/04/2013 65060 MATERIALS TO MAINTAIN AUTOS BALL & PINTLE - DELIVEREDPUBLIC WORKS/FLEET - 49947WW GRAINGER $ 107.46 06/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBALL & PINTLE -PICK UPPUBLIC WORKS/FLEET - 49947LEMOI ACE HARDWARE $ 11.01 06/05/2013 65060 MATERIALS TO MAINTAIN AUTOS BUSHINGS FOR #623PUBLIC WORKS/FLEET - 49947IMPERIAL SUPPLIES $ 28.50 06/06/2013 65060 MATERIALS TO MAINTAIN AUTOS 45O ADAPTERSPUBLIC WORKS/FLEET - 49947WW GRAINGER $ 371.82 06/06/2013 65090 SAFETY EQUIPMENTFIRE EXTINGUISHERS FOR TRUCKSPUBLIC WORKS/FLEET - 49947PTOUCHDIRECT COM $ 133.44 06/07/2013 65095 OFFICE SUPPLIESTAPE FOR BROTHER LABEL MAKERPUBLIC WORKS/FLEET - 49947UPS 1Z07F72F0290157562 $ 16.12 06/10/2013 62315 POSTAGESHIPPING CHARGEPUBLIC WORKS/FLEET - 49947WW GRAINGER $ 52.06 06/13/2013 65060 MATERIALS TO MAINTAIN AUTOS ELECTRICAL SUPPLIESPUBLIC WORKS/FLEET - 49947PAYPAL VAN NAY LLC $ 23.90 06/19/201365045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWALPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 103.25 06/24/201365045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWALPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 103.25 06/24/201365045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWALPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 103.25 06/24/201365045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWALPUBLIC WORKS/FLEET - 49947IL WEB PLATE RENEWAL $ 103.25 06/24/201365045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWALAugust 12, 2013Page 17 of 21120 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/FLEET - 49947WW GRAINGER $ 9.23 06/25/2013 65060 MATERIALS TO MAINTAIN AUTOS ELECTRICAL SUPPLIESPUBLIC WORKS/FLEET - 49947IMPERIAL SUPPLIES $ 718.07 06/26/2013 65060 MATERIALS TO MAINTAIN AUTOS MATERIAL TO MAINTAIN AUTOSPUBLIC WORKS/FLEET - 49947IMPERIAL SUPPLIES $ 77.78 06/28/2013 65060 MATERIALS TO MAINTAIN AUTOS MISC CONNECTORSPUBLIC WORKS/FLEET - 49947IMPERIAL SUPPLIES $ (4.58) 06/28/2013 65060 MATERIALS TO MAINTAIN AUTOS CREDIT FOR O-RINGS & SUPPLIESPUBLIC WORKS/FLEET - 49947IMPERIAL SUPPLIES $ (40.47) 06/28/2013 65060 MATERIALS TO MAINTAIN AUTOS CREDIT FOR MISC CONNECTORSPUBLIC WORKS/ST&SANITATION - 49962 TARGET 00009274 $ 679.96 06/03/201322772 EVANSTON BIKE PROGRAM MONEYBIKES FOR BFFPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 29.79 06/03/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSDRIVEWAY SEALING PAINT AND SQUEEGEEPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 61.16 06/06/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSROLLER/BAGSPUBLIC WORKS/ST&SANITATION - 49962 OLEARYS CONTRACTOR $ 347.60 06/07/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSASPHALT TOOLSPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 9.77 06/07/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSTHREADED RODPUBLIC WORKS/ST&SANITATION - 49962 EVANSTON SIGNS AND GRA $ 200.00 06/10/2013 65115 TRAFFIC CONTROL SUPPLIES SIGNAGE FOR FARMERS MARKETPUBLIC WORKS/ST&SANITATION - 49962 TARGET 00009274 $ 113.94 06/10/201322772 EVANSTON BIKE PROGRAM MONEYBFF SUPPLIES FOR MEETING AND BIKE LOCKSPUBLIC WORKS/ST&SANITATION - 49962 DOMINICKS STOR00011379 $ 19.96 06/11/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ST&SANITATION - 49962 HEALY ASPHALT COMPANY, $ 1,047.60 06/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSUPM POTHOLE MIXPUBLIC WORKS/ST&SANITATION - 49962 CITY WELDING SALES AND $ 442.10 06/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPROPANEPUBLIC WORKS/ST&SANITATION - 49962 TRAFFIC CONTROL AND PR $ 571.85 06/12/2013 65115 TRAFFIC CONTROL SUPPLIES SIGNAGE SUPPLIES AND STICKERSPUBLIC WORKS/ST&SANITATION - 49962 TRAFFIC CONTROL AND PR $ 437.80 06/12/2013 65115 TRAFFIC CONTROL SUPPLIES 24 SIGNSPUBLIC WORKS/ST&SANITATION - 49962 EPCO PAINT STORE 1252 $ 66.47 06/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPAINTPUBLIC WORKS/ST&SANITATION - 49962 DOMINICKS STOR00011379 $ 47.76 06/13/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ST&SANITATION - 49962 THE FISH KEG $ 142.53 06/14/2013 62295 TRAINING & TRAVELMEETINGPUBLIC WORKS/ST&SANITATION - 49962 ORANGE CRUSH $ 882.90 06/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 ORANGE CRUSH $ 201.10 06/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 ORANGE CRUSH $ 686.70 06/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 ORANGE CRUSH $ 1,440.00 06/17/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 59.82 06/17/2013 65005 LANDSCAPE MATERIALS LANDSCAPE MATERIALSPUBLIC WORKS/ST&SANITATION - 49962 PRO SAFETY INC $ 235.00 06/18/2013 65020 CLOTHINGCOVERALLSPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 322.51 06/19/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSCONSTRUCTION SUPPLIESPUBLIC WORKS/ST&SANITATION - 49962 THE HOME DEPOT 1902 $ 199.86 06/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSLIGT BULB/TRIMMERPUBLIC WORKS/ST&SANITATION - 49962 ORANGE CRUSH $ (201.10) 06/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 ORANGE CRUSH $ (1,569.60) 06/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ST&SANITATION - 49962 EPCO PAINT STORE 1252 $ 631.90 06/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPAINTPUBLIC WORKS/ST&SANITATION - 49962 LURVEY LANDSCAPE S $ 229.00 06/26/2013 65005 LANDSCAPE MATERIALS PLANTSPUBLIC WORKS/ST&SANITATION - 49962 PRO SAFETY INC $ 336.50 06/27/2013 65090 SAFETY EQUIPMENTSAFETY SUPPLIESPUBLIC WORKS/ST&SANITATION - 49962 ACTIVE ELECTRIC SUPPLY $ 645.68 06/28/2013 65085 MINOR EQUIP & TOOLSELECTRICAL SUPPLIESPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 64.90 06/03/2013 65085 MINOR EQUIP & TOOLSBATTTERIES FOR BARRICADE LIGHTSPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 264.40 06/10/2013 65085 MINOR EQUIP & TOOLSNAIL GUN FOR SPEED MONITORSPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL AND PR $ 581.25 06/10/2013 65115 TRAFFIC CONTROL SUPPLIES SIGN FACESAugust 12, 2013Page 18 of 21121 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 819.50 06/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSE KITS AND ELECTRICAL TAPEPUBLIC WORKS/TRANS - 49959WW GRAINGER $ 457.45 06/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSE KITS AND ELECTRICAL TAPEPUBLIC WORKS/TRANS - 49959THE HOME DEPOT 1902 $ 67.88 06/24/2013 65085 MINOR EQUIP & TOOLSWOOD LATH AND STAPLES FOR POSTING NO PARKING SIGNSPUBLIC WORKS/TRANS - 49959HAROLD'S TRUE VALUE HD $ 19.96 06/24/2013 65085 MINOR EQUIP & TOOLSSTRING FOR TIE ONS FOR POSTINGPUBLIC WORKS/TRANS - 49959TRAFFIC CONTROL AND PR $ 997.50 06/27/2013 65115 TRAFFIC CONTROL SUPPLIES POSTING CONES FOR TEMPORARY NO PARKING POSTINGSUTILITIES/ADMIN - 49958DOMINICKS STOR00011379 $ 10.89 06/03/2013 68205 PUBLIC WKS CONTINGENCIES LANDSCAPING MATERIAL FOR THE WATER TREATMENT PLANT.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 187.00 06/10/2013 62360 MEMBERSHIP DUESAWWA ANNUAL MEMBERSHIP DUES.UTILITIES/ADMIN - 49958METRO TAXI $ 63.50 06/10/2013 62295 TRAINING & TRAVELTAXI FROM THE AIRPORT TO THE SHERATON HOTEL FOR THE AWWA NATIONAL ANNUAL CONFERENCE IN DENVER, COLORADO.UTILITIES/ADMIN - 49958TAXICAB TRANSPORTATION $ 32.00 06/10/2013 62295 TRAINING & TRAVELTAXI FROM RESIDENCE TO O'HARE AIRPORT FOR THE AWWA NATIONAL ANNUAL CONFERENCE IN DENVER, COLORADO.UTILITIES/ADMIN - 49958CROWN TROPHY 54 $ 67.50 06/12/2013 62490 OTHER PROGRAM COSTSPLAQUES FOR THE WINNERS OF THE DRINKING WATER WEEK ART CONTEST 2013.UTILITIES/ADMIN - 49958WATER ENVIRONMENT FEDT $ 103.00 06/13/2013 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP DUES.UTILITIES/ADMIN - 49958AMERICAN WATERWORKS $ 187.00 06/14/2013 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP DUES.UTILITIES/ADMIN - 49958SPECIALTY PREMIUM GROU $ 852.78 06/14/2013 65010 BOOKS, PUBLICATIONS, MAPS 700-SOFT PLASTIC IMPRINTED, REUSABLE WATER BOTTLES.UTILITIES/ADMIN - 49958FREEDOM CABS, INC $ 61.00 06/17/2013 62295 TRAINING & TRAVELTAXI FROM THE HOTEL BACK TO THE AIRPORT IN DENVER, COLORADO AFTER THE AWWA NATIONAL ANNUAL CONFERENCE.UTILITIES/ADMIN - 49958SHERATON DENVER $ 895.04 06/17/2013 62295 TRAINING & TRAVELHOTEL ACCOMODATIONS FOR THE AWWA NATIONAL ANNUAL CONFERENCE IN DENVER, COLORADO.UTILITIES/ADMIN - 49958TAXICAB TRANSPORTATION $ 32.00 06/17/2013 62295 TRAINING & TRAVELTAXI FROM O'HARE AIRPORT BACK TO RESIDENCE AFTER THE AWWA NATIONAL ANNUAL CONFERENCE IN DENVER, COLORADO.UTILITIES/ADMIN - 49958TECHSTREET $ 315.00 06/27/2013 62295 TRAINING & TRAVELAWWA M6 - MANUAL FOR METER TESTING.UTILITIES/DIST - 49955THE HOME DEPOT 1902 $ 255.92 06/03/2013 68205 PUBLIC WKS CONTINGENCIES LANDSCAPING MATERIALS FOR THE WATER TREATMENT PLANT.UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 1,415.00 06/04/2013 65080 MERCHANDISE FOR RESALE 8"X4" TAPPING SLEEVE AND VALVES.UTILITIES/DIST - 49955NSC NORTHERN SAFETY CO $ 106.36 06/07/2013 65090 SAFETY EQUIPMENTSAFETY GLASSES.UTILITIES/DIST - 49955NORTHERN ILLINOIS AMER $ 125.00 06/11/2013 62295 TRAINING & TRAVELCROSS CONNECTION CONTROL DEVICE INSPECTION TRAINING FOR THE PLUMBING INSPECTOR.UTILITIES/DIST - 49955MID AMERCIAN WATER $ 34.36 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL8"X20" GASKETS FOR THE FILTER DIVISION.UTILITIES/DIST - 49955BUY THE YARD INC $ 290.00 06/18/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSBLACK DIRT.UTILITIES/DIST - 49955HD SUPPLY WATERWORKS 4 $ 271.50 06/19/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS8"X8" TEE AND WYE FOR THE SEWER DIVISION.UTILITIES/DIST - 49955WATER PRODUCTS $ 89.00 06/20/2013 62245 OTHER EQ MAINTREPAIR OF HYDRANT FLUSHERS.UTILITIES/FILTRATION - 49951WW GRAINGER $ 69.40 06/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL90 DEG TUBING ADAPTERS (1/2 INCH).UTILITIES/FILTRATION - 49951WW GRAINGER $ 930.19 06/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTUBING STRAIGHT ADAPT, HOSE CLAMPS, BALLASTS, CFL LAMPS, LIMIT SWITCH & HEADS, CAPACITER, AND MINI LAMPS.UTILITIES/FILTRATION - 49951CENTRO, INC. $ 319.08 06/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS PIPE STRUT CLAMPS, 1 INCH (100 CT).UTILITIES/FILTRATION - 49951FLADER PLUMBING AND HE $ 488.00 06/05/201365050 BUILDING MAINTENANCE MATERIALAO SMITH WATER HEATER GCV 40 GAL.UTILITIES/FILTRATION - 49951BUSHNELL INCORPORATED $ 326.48 06/06/201365050 BUILDING MAINTENANCE MATERIALPVC PIPE FITTINGS, PVC PIPE, AND CPVC PIPE, 1-1/2" & 2".UTILITIES/FILTRATION - 49951REGIN HVAC PRODUCTS IN $ 324.82 06/06/201365050 BUILDING MAINTENANCE MATERIALHMH HUMIDISTADT 10-100%.UTILITIES/FILTRATION - 49951THE PART WORKS INC $ 186.18 06/06/201365050 BUILDING MAINTENANCE MATERIALJOSAM WALL HYDRANT REPAIR KIT 18", VACUUM BREAKERS.UTILITIES/FILTRATION - 49951WW GRAINGER $ 9.62 06/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC HEAVY DUTY LOW VOC GLUE.UTILITIES/FILTRATION - 49951WW GRAINGER $ 7.84 06/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALHOLESAW BI-METAL 1-3/4".UTILITIES/FILTRATION - 49951RUUD LIGHTING INC $ 256.00 06/07/201365050 BUILDING MAINTENANCE MATERIAL2-EXTERIOR WALL-PACK LIGHT FIXTURES FOR THE CHLORINE BUILDING.UTILITIES/FILTRATION - 49951VALWORX INC $ 281.95 06/07/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALA&B VALVE REBUILD KIT ASCO 302711-MO.August 12, 2013Page 19 of 21122 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/FILTRATION - 49951LITTMANN INDUSTRIES, I $ 248.00 06/10/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL8-FIREHOUSE 1.5" ALUMINUM M&F SWIVEL ADAPTERS.UTILITIES/FILTRATION - 49951FISHER SCI CHI $ 147.68 06/10/2013 65075 MEDICAL & LAB SUPPLIES PH BUFFER 7 & 10.UTILITIES/FILTRATION - 49951FULLIFE SAFETY $ 627.80 06/13/2013 65090 SAFETY EQUIPMENT3-FALL/RETRIEVAL FULL BODY HARNESSES WITH BACK D-RING, AND 1.5' LANYARD EXTENSIONS (3).UTILITIES/FILTRATION - 49951FISHER SCI HUS $ 354.80 06/13/2013 65075 MEDICAL & LAB SUPPLIES PH PROBE ACCUPHASTR.UTILITIES/FILTRATION - 49951FULLIFE SAFETY $ 1,185.00 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFREE STANDING UTILITY SHELTER WORK TENT.UTILITIES/FILTRATION - 49951WW GRAINGER $ 698.40 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRONIC TEST PROBES, FOIL FOR LAB, V-BELTS, HARD HATS, SLOAN RETROFIT FLUSHOMETER, AND LIMIT SWITCH HEAD.UTILITIES/FILTRATION - 49951CINTAS CORP # 060A $ 46.05 06/18/2013 62245 OTHER EQ MAINTFILTRATION DIVISION FIRST AID CABINET SERVICE, SMALL ELASTRIC STRIPS, MAXIMUM STRENGTH NON-ASPIRIN, AND IBUPROFEN TABS.UTILITIES/FILTRATION - 49951ALLAN J COLEMAN CO INC $ 15.65 06/19/2013 65085 MINOR EQUIPMENT AND TOOLS TUBING CUTTER WHEELS (5PK), AND RETAINER PIN & CLIP.UTILITIES/FILTRATION - 49951CENTRO, INC. $ 290.25 06/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS PIPE STRUT CLAMPS 3-INCH (50CT).UTILITIES/FILTRATION - 49951CHICAGO BLOWER CORP $ 415.00 06/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT BEARINGS PROCESS AIR - E DEHUMID.UTILITIES/FILTRATION - 49951MCMASTER-CARR $ 303.86 06/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMULTI-PAK SAND CLOTH, GREASE EP2, ELECTRIC HEAT SHRINK TUBE, HOSE SWIVELS, SCREWDRIVER, PIPE TOTE, AND BRUSH.UTILITIES/FILTRATION - 49951FASTENAL COMPANY01 $ 771.85 06/27/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALRAZOR BLADES, SCREWDRIVERS, RED BRASS PIPE NIPPLES, DRY LUBE, WIRE BRUSH, AND 1/4 TON CHAIN HOIST.UTILITIES/FILTRATION - 49951HACH COMPANY $ 656.39 06/27/2013 62245 OTHER EQ MAINTHACH TURBIDIMETER SC100 CONTROLLER SERVICE/REPAIR (MENU KEY).UTILITIES/PUMPING - 49964WWW.NEWEGG.COM $ 24.98 06/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMEMORY CARD,UTILITIES/PUMPING - 49964WWW.NEWEGG.COM $ 125.00 06/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCANON CAMERA FOR PUMPING STATION.UTILITIES/PUMPING - 49964INTL SOCIETY AUTOMATIO $ 111.85 06/06/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSTUDY GUIDE AND ELECTRONICS FOR CONTROL BOOKS.UTILITIES/PUMPING - 49964WW GRAINGER $ 455.90 06/11/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSLAMPS, RELAY, CONTROL TRANSFORMER.UTILITIES/PUMPING - 49964ALTERNATIVE WIRELESS C $ 991.72 06/12/2013 65702 WATER GENERAL PLANT BDA MATERIAL.UTILITIES/PUMPING - 49964BATTERYSTUFF COM $ 368.63 06/12/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSBATTERY CHARGER FOR #4 LOW LIFT PUMP.UTILITIES/PUMPING - 49964PATTEN $ 681.10 06/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBATTERIES FOR #4 LOW LIFT PUMP.UTILITIES/PUMPING - 49964ACTIVE ELECTRIC SUPPLY $ 370.70 06/14/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSWIRE WASH WATER SOFT STARTS.UTILITIES/PUMPING - 49964ULINE SHIP SUPPLIES $ 51.69 06/14/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSTORAGE BOXES FOR THE PUMP LOGS.UTILITIES/PUMPING - 49964WW GRAINGER $ 430.64 06/14/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSLAMPS FOR THE PUMP STATION WORKSHOP AND OUTSIDE THE WATER TREATMENT PLANT.UTILITIES/PUMPING - 49964WW GRAINGER $ 80.42 06/14/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALZELIO PROGRAMMING SOFTWARE.UTILITIES/PUMPING - 49964ALTERNATIVE WIRELESS C $ 96.45 06/17/2013 65702 WATER GENERAL PLANT SIGNAL SPLITTER BDA.UTILITIES/PUMPING - 49964ANDERSON PUMP & PROCES $ 16.57 06/17/2013 65035 PETROLEUM PRODUCTS OIL FILTERS MILLER WELDER.UTILITIES/PUMPING - 49964KELBURN ENGINEERING CO $ 140.30 06/17/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALMCCORMICK MAG METER COUNTER.UTILITIES/PUMPING - 499641000BULBS.COM $ 221.11 06/18/201365050 BUILDING MAINTENANCE MATERIALLED LAMPS.UTILITIES/PUMPING - 49964FASTSIGNS $ 688.34 06/18/2013 65702 WATER GENERAL PLANT GRAPHICS FOR THE WATER TRAILER.UTILITIES/PUMPING - 49964PAYPAL BATTERYCENT $ 49.52 06/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALLI BATTERIES FOR THE MCCORMICK MAG METER COUNTER.UTILITIES/PUMPING - 49964WW GRAINGER $ 107.85 06/19/2013 65035 PETROLEUM PRODUCTS BALLASTS, AND HOSE FITTINGS.UTILITIES/PUMPING - 49964WW GRAINGER $ 431.08 06/20/2013 65035 PETROLEUM PRODUCTS RELAY, TRANSFORMER, AND GLASS CLEANER.UTILITIES/PUMPING - 49964AUTOMATIONDIRECT COM I $ 219.00 06/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSES AND HOLDERS.UTILITIES/PUMPING - 49964WW GRAINGER $ 176.24 06/25/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSCABLE CLAMPS FOR THE 54" INTAKE PIPE.August 12, 2013Page 20 of 21123 of 939 Bank of America Credit Card Statement for the Period ending June 30, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/PUMPING - 49964CASELOGIC.COM $ 26.12 06/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCAMERA CASE.UTILITIES/PUMPING - 49964WW GRAINGER $ 17.26 06/28/2013 65085 MINOR EQUIPMENT AND TOOLS INSULATED SCREWDRIVER.UTILITIES/SEWER - 49944NSC NORTHERN SAFETY CO $ 67.62 06/03/2013 65090 SAFETY EQUIPMENTFIRST AID KITS.UTILITIES/SEWER - 49944AMAZON.COM $ 40.83 06/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALOUTBOARD OIL.UTILITIES/SEWER - 49944AMAZON MKTPLACE PMTS $ 8.40 06/05/2013 65085 MINOR EQUIP & TOOLSLOWER UNIT OIL.UTILITIES/SEWER - 49944AMAZON.COM $ 121.92 06/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL2 CYCLE OIL.UTILITIES/SEWER - 49944LEE JENSEN SALES $ 114.00 06/05/2013 65090 SAFETY EQUIPMENTGAS MONITOR REPAIR.UTILITIES/SEWER - 49944EJ EQUIPMENT, INC. $ 60.31 06/06/2013 62245 OTHER EQ MAINTRECEPTABLE KEYWAY.UTILITIES/SEWER - 49944ACT ILHF PROD INTERNET $ 52.50 06/07/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALDIVE BARGE REGISTRATION.UTILITIES/SEWER - 49944RADIOSHACK COR00164145 $ 19.99 06/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALANTENNA.UTILITIES/SEWER - 49944AMAZON.COM $ 46.96 06/26/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCAMERA BATTERY.UTILITIES/SEWER - 49944EJ EQUIPMENT, INC. $ 329.62 06/27/2013 62245 OTHER EQ MAINTMOTOR FILTER.JUNE STATEMENT TOTAL $ 142,179.70 August 12, 2013Page 21 of 21124 of 939 For City Council meeting of August 12, 2013 Item A3.1 Business of the City by Motion: Water Utility Electrical Study For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Lara Biggs, Superintendent of Construction & Field Services Subject: Evanston Water Utility Electrical Study (RFP 13-25) Date: July 30, 2013 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for the Evanston Water Utility Electrical Study (RFP 13-25) with Greeley and Hansen (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $73,220. Funding Source: Funding is provided by the Water Fund Account 7100.62180, which has a FY 2013 budget allocation of $75,000. Background: The Evanston Water Treatment Facility has substantial electrical equipment in several locations throughout the facility. Electricity at the facility is mostly at 480 Volts (low voltage) or 4,160 Volts (medium voltage). Maintenance work on equipment of this type requires specialized training and is subject to significant safety procedures in order to comply with OSHA regulations. This agreement will provide services to conduct an electrical short circuit analysis, protective device coordination analysis, arc flash hazard analysis, Uninterruptable Power Supply (UPS) battery preventative maintenance, switchgear inspection and maintenance, and a final project report with updated one line diagrams for the facility. It will allow the facility to implement an arc flash hazard program that will enhance the existing electrical safety program, provide additional safety measures for our employees, and provide compliance with OSHA mandates. All of the items in this scope of work were included in a list of safety recommendations given to the City as a result of an inspection by FM Global, the City’s insurance provider. Memorandum 125 of 939 Analysis: The request for proposal was advertised on Demandstar and in the Evanston Review. Proposals were received on July 11, 2013. A total of six proposals were received as summarized below. Consultant Information Consultant: Address: AAA Engineering 5940 W. Touhy, Suite 210, Niles, IL Carollo Engineers, Inc. 2332 Woodlawn, Northbrook, IL CDM Smith Inc. 125 S. Wacker Drive, Suite 600, Chicago, IL Greeley and Hansen 100 S. Wacker Drive, Suite 1400, Chicago, IL Lewellyn Technology LLC P.O. Box 618, Linton, IN Milhouse Engineering & Construction, Inc. 60 East Van Buren Street, Suite 1501, Chicago, IL Pricing Summary Consultant: Final Proposal Price: Greeley and Hansen $ 73,220.00 Carollo Engineers, Inc. $ 88,600.00 AAA Engineering $ 116,063.42 CDM Smith Inc. $ 122,482.00 Lewellyn Technology LLC Non-responsive Milhouse Engineering & Construction, Inc. Non-responsive The proposals were reviewed by: Lara Biggs, Superintendent – Construction & Field Services Craig Bauer, Supervisor – Pumping Jay Henderson, Division Chief – Pumping Kevin Lookis, Superintendent of Water Production Ashley Porta, Interim Purchasing Manager Kristin Rehg, Management Analyst Ed Semon, Division Chief – Filtration Dave Stoneback, Utilities Director Lewellyn Technology was deemed non-responsive because they did not submit most of the information required by the RFP. Milhouse was deemed non-responsive because there were inconsistencies in their proposal and the scope of work and cost submitted did not include all of the items listed in the Request for Proposal. Only the four proposals that were considered responsive were scored. The averaged final scoring of the proposals was as follows: 126 of 939 Selection Criteria Max Pts AAA Carollo CDM G&H Firm Qualifications / Experience 10 6 9 10 8 Project Manager / Team Experience 25 15 18 20 24 Project Approach 20 15 18 18 18 Cost 20 13 17 12 20 Completeness of Proposal 5 4 4 5 5 Willingness to Execute Agreement 10 10 10 10 10 DBE Participation 10 10 10 10 10 TOTALS 100 73 87 85 95 Greeley and Hansen presented a team that was highly qualified, and they provided a sound project approach. They also demonstrated compliance with the City of Evanston M/W/EBE Program. Carollo and CDM both demonstrated significant qualifications but were substantially higher in cost. Therefore, staff is recommending award to Greeley and Hansen. References for Greeley and Hansen were checked and found to be favorable. A memo reviewing compliance with City’s M/W/EBE program is attached. Attachments: Memo on M/W/EBE Compliance 127 of 939 Bid # 13-25, Contract to Greeley and Hansen LLC, M/W/EBE Compliance Approval, Evanston Water Utility Electrical Study (Bid # 13-25) To: David Stoneback, Director of Utilities From: Joseph McRae, Deputy City Manager Subject: Recommendation for Contract Award to Greeley and Hansen LLC, for the Evanston Water Utility Electrical Study. (RFQ # 13-25) Date: July 30, 2013 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Bid #13-25, Greeley and Hansen LLC are found to be in initial compliance with the goal because they have met the City’s M/W/EBE Goal. Greeley and Hansen LLC., for a total base bid is $73,220.00, and will receive 25% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Intelligent Design & Construction Solutions, LLC Electrical Study $18,182.19 25% X Total M/W/EBE $18,182.19 25% Memorandum 128 of 939 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of August 12, 2013 Item A3.2 Business of the City by Motion: Final Vehicle Purchases 2013 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Lonnie Jeschke, CPFP, Manager, Fleet Services Subject: Final Vehicle & Equipment Purchase for 2013 Date: June 24, 2013 Recommended Action: Staff recommends City Council approval for the final vehicle and equipment purchase for 2013 of nine (9) replacement vehicles/units in the total amount of $434,165.98 as follows: Currie Motors, 9423 W. Lincoln Highway, Frankfort, Illinois 60423 in the amount of $292,180.00, Patten Caterpillar, 635 W. Lake Street, Elmhurst, Illinois 60126 in the amount of $93,585.98 and H. Barber & Sons Incorporated 15 Raytkwich Drive, Naugatuck, Connecticut, 06770 in the amount of $48,400.00. Funding Source: Funding is provided by the Equipment Replacement Fund budget account (7780.65550) which has a budgeted amount of $2,036,733.00. The proposed expenditures for these nine (9) replacement units amount to 21.3% of this budget. Summary: The details of the vehicles/units to be replaced are listed below: Division/Department Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s L.T.D. Mileage Recreation Mgmt. 448 Ford E-250 Van 1998 Poor $20,184 $35,272 56,095 Parkway Trees 542 Dodge Ram 3500 2000 Very Poor $38,451 $72,444 52,658 Dutch Elm Disease 549 Ford F-350 1997 Poor $25,240 $38,994 54,840 Streets & Alley Maintenance 608 Case 1845C Skid- Steer 1998 Very Poor $16,882 $36,865 1,714 Hours Memorandum 129 of 939 2 Streets & Alley Maint. 643 Ford F-350 2003 Poor $34,552 $40,613 57,264 Fleet Motor Pool Van 762 Ford E-250 1998 Poor $16,364 $17,651 62,715 Beaches 561 Barber 400HD Surf Rake 1994 Very Poor $28,600 $59,359 19-Yrs Old Unknown Hours Facilities Mgmt. 260 Chevy 3500 2001 Poor $30,766 $23,186 52,257 Facilities Mgmt. 264 Chevy 2500 1998 Poor $21,800 $14,273 52,889 The recommended replacement unit purchases are as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor Recreation Mgmt. 448 Ford Passenger Van 2013 $22,449.00 NWMC SPC Currie Motors Parkway Trees 542 Ford F-450 1- Ton Dump Truck 4X4 2013 $62,978.00 NWMC SPC Currie Motors Dutch Elm Disease 549 Ford F-350 Pick-Up 4X4 2013 $43,573.00 NWMC SPC Currie Motors Streets & Alley Maintenance 608 Cat Skid- Steer & Trailer 2013 $93,585.98 NJPA Patten Caterpillar Streets & Alley Maint. 643 Ford F-450 W/Utility Body 2013 $76,811.00 NWMC SPC Currie Motors Fleet Motor Pool Van 762 Ford Passenger Van 2013 $22,449.00 NWMC SPC Currie Motors Beaches 561 Barber 600HD Beach Rake 2013 $48,400.00 SSP City of Chicago Bid H. Barber & Sons Incorporated Facilities Mgmt. 260 Ford E-350 Cargo Van 2013 $28,974.00 NWMC SPC Currie Motors Facilities Mgmt. 264 Ford F-250 Pick-up W/Utility Body 2013 $34,946.00 NWMC SPC Currie Motors The vehicles listed for replacement support daily operations for all departments listed above. The replacement of these vehicles is crucial for safe, reliable, environmentally 130 of 939 3 friendly, and cost effective operations on a daily basis, for each of these departments. All vehicles have the latest vehicle emission technology. The three (3) vans will be fueled with 87 octane fuel, whereas, the other fiver (5) units will be fueled by B-20 bio- diesel fuel. The Ford units are equipped with “Selective Catalytic Reduction Emissions Systems” (SCR) which emit only harmless water vapors with no particulate matter. The “Skid-Steer” is a rated Tier 4i, EU Stage IIIB certified with an after treatment emissions system. This provides for only harmless water vapors and with no particulate matter just as the Ford trucks do. The beach rake is a non-motorized unit and is pulled by an existing John Deere Tractor. The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner, Currie Motors, will be utilized for the purchase of seven of nine of these units, the skid-steer is being purchased and priced based on the National Joint Purchasing Association (NJPA) bid price which we are members of and the Beach Rake is priced based on a City of Chicago Bid that is being extended to the City of Evanston by the single source vendor of this product. There are no Evanston based businesses that can provide these types of vehicles/equipment. Attachments Specifications & pricing for nine (9) replacement unit purchases. 131 of 939 132 of 939 133 of 939 134 of 939 135 of 939 136 of 939 137 of 939 138 of 939 139 of 939 140 of 939 141 of 939 142 of 939 143 of 939 144 of 939 145 of 939 146 of 939 147 of 939 148 of 939 149 of 939 150 of 939 151 of 939 152 of 939 153 of 939 154 of 939 155 of 939 156 of 939 157 of 939 158 of 939 159 of 939 160 of 939 161 of 939 162 of 939 163 of 939 164 of 939 165 of 939 166 of 939 167 of 939 168 of 939 169 of 939 170 of 939 171 of 939 172 of 939 173 of 939 174 of 939 175 of 939 176 of 939 177 of 939 178 of 939 179 of 939 180 of 939 181 of 939 182 of 939 183 of 939 184 of 939 185 of 939 186 of 939 187 of 939 188 of 939 189 of 939 190 of 939 191 of 939 192 of 939 193 of 939 194 of 939 195 of 939 196 of 939 197 of 939 198 of 939 199 of 939 200 of 939 201 of 939 202 of 939 203 of 939 204 of 939 205 of 939 206 of 939 207 of 939 Page 1 of 4 For City Council meeting of August 12, 2013 Item A3.3 Business of the City by Motion: Amendment for New World Financial System For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Brandon Dieter, Senior Management Analyst Subject: Amendment with Schafer Consulting for Project Management Support Services for New World Financial System Implementation Date: August 12, 2012 Recommended Action: Staff recommends City Council authorize the City Manager to execute an amendment for additional information technology support services with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $83,950. Funding Source: Funding for this item will be provided by General Fund salary vacancy savings totaling approximately $140,000 associated with the following positions that would have provided implementation support services for the New World financial software enterprise resource planning (ERP) system: Database Administrator Application and Development Manager Purchasing Manager Administrative Secretary (Administrative Services Department) The table below provides a cost comparison of the original New World implementation staffing plan and the proposed staffing plan which includes additional technical and configuration support from Schafer Consulting: Memorandum 208 of 939 Page 2 of 4 Project Costs Total Original Total Amended (Proposed) Added Costs / (Savings) New World Software Implementation 596,000$ 596,000$ -$ Internal Staff Costs 456,300$ 312,650$ (143,650)$ Original Schafer Agreement -$ 36,000$ 36,000$ Proposed Schafer Amendment -$ 83,950$ 83,950$ TOTAL COST 1,052,300$ 1,028,600$ (23,700)$ As the table above indicates, the amended New World implementation plan is anticipated to produce approximately $23,700 of savings in staffing costs associated with the project. The anticipated savings are primarily related to personnel costs associated with the vacant Database Administrator and Application and Development Manager positions. The support which these positions would have provided during implementation will be addressed by the proposed amendment with Schafer Consulting. Summary: Staff recommends City Council authorize the proposed amendment for additional information technology support services with Schafer Consulting in the amount of $83,950. The proposed agreement would provide the City with the same technical support that would have been given by in-house staff in support of the implementation of the New World financial software enterprise resource planning (ERP) system. On May 28, 2013, the City Council approved a single-source contract with Schafer Consulting for data conversion services associated with the New World project at a cost of $36,000. Shortly after this consulting services agreement was approved, the City experienced staff turnover at several positions within the Administrative Services Department including the following positions: Application and Development Manager Database Administrator Purchasing Manager Administrative Secretary Each of the positions listed above were responsible for providing staff support of varying levels for the New World financial software system implementation. In addition, two Human Resource Specialists who were intended to provide support during the Human Resource module configuration are currently on leave. As a result of these vacancies, staff is proposing a change order to the previous service agreement with Schafer Consulting. The proposed amendment to the agreement with Schafer Consulting would replace City staff resources that are now unavailable due to the above listed vacancies. In particular, Schafer personnel would review the data configuration completed to date by City staff and would provide additional technical support as needed to maintain the current project schedule. Replacing the Human Resources and Finance systems is 209 of 939 Page 3 of 4 critical to improved productivity throughout the organization, and the current JD Edwards system has had multiple service issues over the past 6 months. The specific services to be provided by Schafer for the project and the resultant charges are outlined in the table below: Description Project Manager Hours Application Consultants Hours Rate Total Project Oversight Assistance 40 - $ 175 $ 7,000 General Ledger Configuration Review & Support - 20 $ 165 $ 3,300 Capital Project Configuration Review & Support - 20 $ 165 $ 3,300 Vendor Configuration Review & Support - 20 $ 165 $ 3,300 Workflow Support - 20 $ 165 $ 3,300 Employee Position Configuration Support - 80 $ 165 $ 13,200 Additional Payroll Support - 40 $ 165 $ 6,600 User Setup Configuration - 50 $ 165 $ 8,250 User Security Configuration - 50 $ 165 $ 8,250 User Permission Configuration - 50 $ 165 $ 8,250 Additional Configuration & Crosswalk Support - 50 $ 165 $ 8,250 Estimated Travel Expenses - - - $ 10,950 Total 40 400 $ 83,950 Staff estimates that implementation costs totaling approximately $312,650 are being absorbed internally by City of Evanston staff. A summary of the City staff resources and estimated costs associated with the New World financial software system implementation project is provided in the table below: 210 of 939 Page 4 of 4 Position Task Hours per Week for New World Implementation Date Initiated Senior Management Analyst Project Management 30 2/14/2013 Finance Manager FM Configuration Support 10 7/25/2013 Accounting Manager FM Configuration Support 5 7/25/2013 Senior Accountant FM Configuration Support 5 7/25/2013 Senior Accountant FM Configuration Support 5 7/25/2013 Senior Accountant FM Configuration Support 5 7/25/2013 Temp. Accounting Assistant Data Entry 30 5/28/2013 Management Analyst (Admin Serv) Vendor Data/FM/HR Support 10 6/4/2013 Human Resource Manager HR Configuration Support 10 6/24/2013 Payroll Administrator Payroll Configuration Support 10 6/24/2013 IT Programmer Analyst Data Conversion Support 10 5/28/2013 Insurance Administrator HR Configuration Support 10 7/1/2013 Accounts Payable Coordinator AP/Vendor Data Support 5 6/4/2013 Purchasing Manager*Vendor Data/Procurement Support 20 9/15/2013 Administrative Services Secretary* Data Entry 20 8/20/2013 ESTIMATED WEEKLY STAFF HOURS FOR NEW WORLD IMPLEMENTATION 185 AVERAGED NUMBER OF WEEKS FOR PROJECT IMPLEMENTATION 26 ESTIMATED TOTAL HOURS FOR PROJECT 4,810 AVERAGE HOURLY RATE WITH BENEFITS 65 ESTIMATED CITY STAFF COST FOR NEW WORLD IMPLEMENTATION 312,650 * Positions currently vacant and recruitment is in process. ------------------------------------------------------------------------------------- Attachments: Amendment for IT Services with Schafer Consulting Original Service Agreement with Schafer Consulting 211 of 939 August 5, 2013 ADDITIONAL SERVICES AGREEMENT Mr. Marty Lyons City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Dear Mr. Lyons, Schafer Consulting is pleased to provide you additional services per your request. The attached forms (Attachments A, and B) are to be reviewed and approved by you and/or your authorized representative. They describe the additional services you have requested along with the related fees. The General Terms and Conditions from our original License Agreement (City of Evanston Professional Service Agreement, May 28, 2013) are incorporated and continue to apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer. We thank you for your continued business with Schafer Consulting. We look forward to continuing working on this project with you. ACKNOWLEDGED AND AGREED TO BY: SCHAFER CONSULTING (Contractor) City of Evanston (Customer) By: ________________________________ Bob Lewis or Nancy Schafer By: ________________________________________ Authorized Signature Title By: ________________________________________ Authorized Signature Title Date: ______________________________ Date: _____________________________________ Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on behalf of the organization for which (s)he represents and that all the necessary formalities have been met. 212 of 939 CONFIDENTIAL 2 ATTACHMENT “A” A copy of the CONTRACTOR’S proposal and scope of work • Scope of Work for the City of Evanston- Schafer Consulting will provide the following: 1. Project Oversight Assistance 2. General Ledger configuration review and support 3. Capital Project review and support 4. Vendor configuration review and support 5. Workflow support (FM, HR, PY) 6. Employee position configuration support 7. Payroll support 8. User set up configuration 9. User security configuration 10. User permission configuration 11. Additional conversion crosswalk support City of Evanston DETAILED HOURS City of Evanston DETAILED HOURS Project Manager Application Consultants Total Hours Project Oversight Assistance 40 - 40 DFC data entry assistance; Employee History, Vendor Crosswalk and Consolidation - 200 200 Configuration Support; Security Set Up - 200 200 Total Phase 1 40 400 440 Estimated Travel Phase 1 PHASE 1 - PROJECT OVERSIGHT ASSISTANCE, DATA ENTRY, SECURITY SET UP City of Evanston DETAILED COSTS City of Evanston DETAILED COSTS Project Manager Application Consultants Total Amount Project Oversight Assistance 7,000$ -$ 7,000$ DFC data entry assistance; Employee History, Vendor Crosswalk and Consolidation -$ 33,000$ 33,000$ Configuration Support; Security Set Up -$ 33,000$ 33,000$ Total Phase 1 7,000$ 66,000$ 73,000$ Estimated Travel Phase 1 10,950$ PHASE 1 - PROJECT OVERSIGHT ASSISTANCE, DATA ENTRY, SECURITY SET UP 213 of 939 CONFIDENTIAL 3 ATTACHMENT B TOTAL COST SUMMARY AND PAYMENT SCHEDULE I. Total Cost Summary: Project Oversight, Data Crosswalk & Consolidation, Employee Security Set Up DESCRIPTION OF COST COST A. Vendor Evaluation and Selection Services as further detailed in Exhibit A $ 73,000 1. Project Oversight, Crosswalk, Security Set Up $73,000 ONE TIME PROJECT COST: $ 73,000 B. TRAVEL EXPENSES – billed as incurred 214 of 939 CONFIDENTIAL 4 ATTACHMENT B / COST SUMMARY AND PAYMENT SCHEDULE II. Payments for Project Oversight, Crosswalk, and Employee Security Set Up DESCRIPTION OF PAYMENT PAYMENT A. Up to 440 hours Project Oversight, Crosswalk, and Security Set Up $73,000 1. Amount due upon Addendum Signing $36,500 2. Amount due September 13, 2013 (or completion) $12,166 3. Amount due October 14, 2013 (or completion) $12,166 4. Amount due November 13, 2013 (or completion) $12,168 ONE TIME PAYMENTS: $73,000 D. TRAVEL EXPENSES- (These expenses are billed as incurred) ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE. Billings are applied ratably to each deliverable included under the total one-time cost. If any deliverable is subject to sales tax, the tax will be calculated and added as applicable to each billing. 215 of 939 216 of 939 217 of 939 218 of 939 219 of 939 220 of 939 221 of 939 222 of 939 223 of 939 224 of 939 225 of 939 226 of 939 227 of 939 228 of 939 229 of 939 For City Council Meeting of August 12, 2013 Item A3.4 Business of the City by Motion: Council Chambers & Room 2404 Technology For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Matt Swentkofske, Intergovernmental Affairs Coordinator Subject: Amendment for City Council Chambers and Room 2404 Camera and Technology Project Date: August 12, 2013 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute an amendment for the contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the Civic Center camera and technology project for a not-to-exceed amount of $97,000. Funding Source: Funding is provided by the PEG dedicated funds from FY 2012 & 13 (Account 1510.52181- PEG Fees) for $72,000; and from the 2013 Capital Improvement Plan for $25,000. Summary: The City Council approved a $43,167 bid from AVI Systems (621 Busse Road, Bensenville, IL) to upgrade video and audio technology used to cover meetings in the City Council chambers. This bid will cover the purchase, delivery and installation of four new high definition cameras, sub-compact remote camera controller, sub-compact High Definition/Standard Definition live Switcher with built-in MultiViewer and fourteen new microphones. Three of the four cameras will replace the three existing cameras currently within the Council Chambers. The fourth camera will be placed on the ceiling of the Council Chambers off to one side to capture comments originating from the center podium. The remote camera controller and switcher will be installed into the existing control room replacing most of the existing and obsolete equipment in the Evanston Community Television (ECTV) control room. Amendment to the project will remove the remote camera controller and switcher highlighted above and add the following equipment to the project per the discussion at the August 5th Rules Committee Meeting. Room 2404: 2 High Definition Cameras Memorandum 230 of 939 3 Microphones (One remote for audience members or presenters, and two for Council members sitting at the dais) Council member microphones will be designed to pick up sound at the entire dais 2-55 inch HD Televisions (For presentations in committee room as well as for Council Chamber overflow room) 1 Digital Matrix Processor HD Transmitters and receivers 2 Camera mounts 2 TV mounts Various integration equipment Work could be completed on Room 2404 in October & November 2013. Work schedule to be laid out in September. ECTV Control Room Mica Live Integrated Production System with 8 HD Inputs and Control Panel 3G Bright eye Scan Converter Panasonic Camera Control HD Downconverter Camera Cable HDMI Media Plug in Various pieces of integration equipment Work is scheduled to be finished before September 9, 2013. Total funds allocated for this project will be for the not to exceed amount of $97,000. 231 of 939 For City Council meeting of August 12, 2013 Item A4.1 Business of the City by Motion: McDaniel Street Lighting Project For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, Assistant Director of Public Works Rajeev Dahal, Senior Project Manager Subject: McDaniel Street Lighting Project Change Order No. 1 Date: August 5, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III (Bid 13-49) to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL 60193) in the amount of $12,847.20. This Change Order will expand the scope of the contract to include the construction of street lights on McDaniel Street. Funding Source: Funding is provided by Pedestrian Safety Improvements CIP Fund (415937) which has a budgeted fund of $275,000. Summary: The McDaniel Street lighting improvement project provides for the installation of 3 new Tallmadge lights between Crain Street and the cul-de-sac to the north (south of Dempster Street). Adequate lighting is an important safety and crime prevention measure by illuminating the pedestrian walkways and streets. There are only two street lights on the block on the east side of the street. These 3 lights will be added on the west side of the street by Harbert Park. The design & construction management for this project will be provided by City Engineering Staff. Attachments Bid Quote Map Memorandum 232 of 939 Project Proposal/Agreement Submitted To: Job Site:Proposal # Proposal Date: City of Evanston McDaniel Street Lighting 13043 8.5.2013 We hereby submit specifications and estimates for: ITEM UNIT QTY UNIT PRICE EXTENSTION Tallmadge Lighting Unit, Install Only EA 3 $924.00 $2,772.00 Concrete Foundation for Tallmadge Unit EA 3 $1,020.00 $3,060.00 Precast Concrete Handhole EA 1 $502.80 $502.80 Galv. Steel Conduit, Pushed 2” LF 45 $18.00 $810.00 Elect. Ca., UD 2#6, 1#8 SLP, 1” HDPE LF 396 $14.40 $5,702.40 TOTAL BID $12,847.20 Special Instructions: Per Drawing PW‐RS‐1309 1 of 1 City of supply anchor bolts and lamps for City supplied standards No guarantee/warranty of any owner supplied materials; only the associated labor/installation Lighting maintenance on the existing lighting system not included. Signed:_______Jeff Moyer_________ Jeff Moyer, Project Manager Note: This proposal may be withdrawn by us if not accepted within 30 days. Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: _________________________________________ Signature:_________________________________________ Date of Acceptance:_________________________________ 233 of 939 PROPOSED TALLMADGE LIGHTSFowler AveCrain St Dempster St Mcdaniel AveMcdaniel AveHarbert 4 25 Feet McDANIEL STREET LIGHTING 234 of 939 For City Council meeting of August 12, 2013 Item A4.2 Business of the City by Motion: Church Street Lighting Project For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, Assistant Director of Public Works Rajeev Dahal, Senior Project Manager Subject: Church Street/ETHS Lighting Project Change Order No. 2 Date: August 5, 2013 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2013 Capital Improvements Fund Street Resurfacing Project Phase III (Bid 13-49) to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL 60193) in the amount of $79,802.40. This Change Order will expand the scope of the contract to include the construction of street lights on Church Street. Funding Source: Funding is provided by Church Street Streetlights CIP Account (416147) which has a budget of $85,000. Summary: The Church Street lighting improvement project provides for the installation of new davit arm lights and increase in wattage of existing lights to improve visibility. Adequate lighting is an important safety and crime prevention measure by illuminating the pedestrian walkways and streets. Four Davit lights will be added on Church Street just east of Darrow, between Brown and Dodge, at Pitner, and at Hartrey. Wall mounted lights are also being considered on the viaduct walls east of Darrow by Mason Park. Wattage of the Tallmadge lights east of Darrow to Florence have been increased to maximum allowable. Pedestrian bollards lights will also be installed on the north side of Church Street between Pitner and Hartrey by the football grounds as requested by the high school. The design & construction management for this project will be provided by City Engineering Staff. Attachments Bid Quote Project Diagrams/Maps Memorandum 235 of 939 Project Proposal/Agreement Submitted To: Job Site:Proposal # Proposal Date: City of Evanston Church Street Lighting 13040 8.5.2013 We hereby submit specifications and estimates for: ITEM UNIT QTY UNIT PRICE EXTENSTION Installation of Lighting Unit, AL. Brown Davit Arm Pole, 25’ Mt Ht Complete (Pole & Lum. Supplied by the City) EA 4 $1,764.00 $7,056.00 Concrete Foundation, 20” Dia. x 5’ Deep EA 4 $1,056.00 $4,224.00 Galv. Steel Conduit, Pushed 2.5” FT 810 $21.60 $17,496.00 Trench Backfill FT 120 $9.12 $1,094.40 Auger Wire Hole FT 150 $10.08 $1,512.00 Elect. Ca. in 1” Unit Duct, 2#6, 1#8G, Via Dir. Bore FT 900 $14.40 $12,960.00 Precast Concrete Handhole (11x18x12)EA 5 $516.00 $2,580.00 Install Pedestrian Lighting Unit, Luminaire, Conc. Fdn. 12”x42” Deep Conduit and wiring, complete (Ltg Unit Supplied by the City of Evanston) EA 19 $1,470.00 $27,930.00 Wall Lighting Unit, Lum. Conduit and Wiring, Wall Pack, 240v, Complete EA 2 $2,400.00 $4,800.00 Handhole Removal, Complete EA 1 $150.00 $150.00 TOTAL BID $79,802.40 Special Instructions: Per Drawing PW‐SL‐2013 1 thru 3 of 3 See drawing mark ups provided by UDC (4 pages) City of supply anchor bolts and lamps for City supplied standards No guarantee/warranty of any owner supplied materials; only the associated labor/installation Lighting maintenance on the existing lighting system not included. 236 of 939 Signed:_______Jeff Moyer_________ Jeff Moyer, Project Manager Note: This proposal may be withdrawn by us if not accepted within 30 days. Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: _________________________________________ Signature:_________________________________________ Date of Acceptance:_________________________________ 237 of 939 238 of 939 239 of 939 240 of 939 241 of 939 PROPOSED DAVIT ARM LIGHT Church St Dodge AveBrown Ave4 10 Feet CHURCH STREET LIGHTING 242 of 939 PROPOSED DAVIT ARM LIGHT PROPOSED PEDESTRIAN LIGHTS PROPOSED DAVITARM LIGHT Church St Pitner AveHartrey Ave4 10 Feet CHURCH STREET LIGHTING 243 of 939 PROPOSED DAVIT ARM LIGHT PROPOSED WALL LIGHT PROPOSED WALL LIGHT Church St Darrow AveDarrow AveMason 4 10 Feet CHURCH STREET LIGHTING 244 of 939 For City Council meeting of August 12, 2013 Item A5 Resolution 43-R-13: Easement Agreement for Trader Joe’s Development For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Public Works Director Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering Sat Nagar, P.E., Senior Project Manager Subject: Resolution 43-R-13; Utility Easement with GENDELL/WNB LLC for Trader Joe’s Development Date: August 2, 2013 Recommended Action: Staff recommends that the City Council adopt Resolution 43-R-13 granting a utility easement to GENDELL/WNB LLC for Trader Joe’s Development. The easement will be for a 70-year period. Funding Source: No City funding is required for this utility easement. Trader Joe’s Development will fund the project and will not be assessed any utility easement fee. The estimated easement fee is $1498 annually for a sum $104,870 for a period of seventy years. Summary: Trader Joe’s requires a utility easement due to the City’s ownership of a portion of the business’ parking lot. The storm water control system and sanitary sewer are partially located within the City’s section of the lot. An easement covering these sewer elements will document the relationship of these private structures on public property and perpetuate Trader Joe’s responsibility to maintain the systems that serve their business and the residents. By granting the easement the City of Evanston assigns a non- exclusive public utilities easement for seventy (70) years to survey, construct, reconstruct, maintain, inspect, repair, or alter the sanitary and storm sewer services and related appurtenances and to inspect and make alterations to the above describe systems. The property owner must obtain a permit from the City of Evanston’s Utilities Department and the Public Works Department for any changes to the existing storm or sanitary sewer system. Legislative History: Memorandum 245 of 939 Page 2 of 2 The City Council adopted License Agreement for Trader Joe’s Development pursuing to Resolutions 32-R-12 & 33-R-12 on May 7, 2012. Attachments: Resolution 43-R-13 Easement Agreement (Exhibit 1) 246 of 939 7/30/2013 43-R-13 A RESOLUTION Authorizing the City Manager to Execute a Public Utility Easement Agreement with Gendell/WNB LLC WHEREAS, the City purchased two lots located at 1223-1225 Chicago Avenue (Lot 19) and 1229 Chicago Avenue (Lot 20) (“City Property”) and executed certain license agreements with Gendell/WNB, LLC, an Illinois limited liability company (“Gendell”) in order provide parking to service the future development of Trader Joe’s by Gendell at 1211 Chicago Avenue pursuant to authority granted in Resolutions 32- R-12 (Lot 19) and 33-R-13 (Lot 20); WHEREAS, in accordance with the license agreements, Gendell installed the sanitary and storm sewer pipes and shall conduct all necessary repairs, maintenance, and other obligations to the same going forward; WHEREAS, Gendell requests a non-exclusive public utility easement for a ten foot (10’) wide strip easement for the subject sanitary and storm sewer pipes to be located below the City’s Property, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City, the Public Utility Easement Agreement attached hereto as Exhibit 1, by and between the City of Evanston and Gendell/WNB, LLC for a term of seventy (70) years. 247 of 939 43-R-13 ~ 2 ~ SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement as may be determined to be in the best interest of the City. SECTION 3: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 248 of 939 43-R-13 ~ 3 ~ EXHIBIT 1 Public Utility Easement Agreement between the City and Gendell/WNB LLC 249 of 939 GRANT OF NON-EXCLUSIVE PUBLIC UTILITY EASEMENT THE CITY OF EVANSTON, of the State of Illinois, County of Cook and its successors, assignees and transferees (all hereinafter referred to as "Grantor"), hereby grants to GENDELL/WNB LLC, an Illinois limited liability company, of the State of Illinois, County of Cook and its successors, assignees and transferees (all hereinafter referred to as "Grantee") a non-exclusive permanent easement for the purpose of the installation of sanitary and storm sewer services and appurtenances in, over, upon, through, along, across and under the following described real estate at 1223-1225 Chicago Avenue and 1229 Chicago Avenue, approximately ten foot (10’) wide strip of land legally described on Exhibit 1, all situated in the City of Evanston, County of Cook, State of Illinois and hereby releases and waives all right under and by virtue of the Homestead Exemption Laws of the State of Illinois. The above-described real estate and improvements located thereon are herein referred to as the “Premises.” Attached as Exhibit 2 is the Plat of Easement depicting said Easement on the Premises with a total easement area of 2,996 square feet. Grantor hereby grants, conveys, warrants and dedicates to the Grantee, its agents, servants, employees, its successors and assigns, a non-exclusive public utilities easement for seventy (70) years to survey, construct, reconstruct, use, operate, maintain, test, inspect, repair, or alter the sanitary and storm sewer services and related appurtenances and to inspect and make alterations to the above describe systems, both only in consultation with the City of Evanston’s Utilities Department and the Public Works Department and any and all of parameters and restrictions on said use described, in, over, upon, thru, along, across and under the Premises together with related attachments, equipment and appurtenances thereto (collectively “Public Utilities”) subject to the terms and conditions hereinafter set forth and set forth in the License Agreements dated November 13, 2012 between Grantor and Grantee for the construction of the Licensed Improvements, as more fully described in the License Agreements for the real property commonly known as 1223-1225 Chicago Avenue and 1229 Chicago Avenue in upon, under, along and across the Premises, with the right of access thereto, including all reasonable rights of ingress and egress across any adjoining lands of Grantor necessary for the exercise of the rights herein granted. Grantee hereby acknowledges that it shall have the obligation to survey, construct, reconstruct, use, operate, maintain, test, inspect, repair, or alter the sanitary and storm sewer services and related appurtenances and to inspect and make alterations to the above describe systems, with no right of reimbursement from the City of Evanston. Grantor shall have and retain all rights to use and occupy the premises and access to Grantor’s remaining property, except as herein expressly granted; provided, however, 250 of 939 Grantor’s use and occupation of the premises may not interfere with Grantee’s use of the premises for the purposes herein described. In consideration of the Grantee constructing, maintaining, repairing, and replacing the above named utilities, the yearly easement fee of $1,498 (total fee is $104,860 over the 70-year term to match the License Agreement term) is hereby waived and other good and valuable consideration, the receipt of which hereby is acknowledged. Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, including without limitation, any diminution in value to any remaining property of the Grantor caused by opening, improving, and using the premises for highway purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee’s agents which may cause damage to Grantor’s remaining property. This grant shall constitute a covenant, which runs with the land, and shall be binding upon the legal representatives, successors and assigns of Grantor. Dated this day of ,2013. GRANTOR: CITY OF EVANSTON By: Signature ATTEST: City Manager, Wally Bobkiewicz By: Signature City Clerk, Rodney Greene STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) I, , a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that Wally Bobkiewicz, City Manager of the City of Evanston who is personally know to me to be the same person whose name is subscribed to the foregoing instrument as such, appeared before me this day in person 251 of 939 and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under by hand and notarial seal this day of , 2013 Notary Public GRANTEE: GENDELL/WNB, LLC By: Signature Manager, Kevin Gazley STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) I, , a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that Kevin Gazley, Manager of the Gendell/WNB, LLC who is personally know to me to be the same person whose name is subscribed to the foregoing instrument as such, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under by hand and notarial seal this day of , 2013 Notary Public 252 of 939 EXHIBIT 1 LEGAL DESCRIPTION THAT PART OF LOTS 19 AND 20 IN BLOCK 76 IN THE VILLAGE OF EVANSTON, IN THE NORTH HALF OF THE NORTH HALF OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 20; THENCE SOUTH 00 DEGREES 29 MINUTES 40 SECONDS EAST, ALONG THE WEST LINE OF SAID LOT 20, A DISTANCE OF 43.16 FEET TO THE POINT OF BEGINNING; THENCE NORTH 87 DEGREES 06 MINUTES 55 SECONDS EAST, A DISTANCE OF 10.29 FEET; THENCE SOUTH 64 DEGREES 04 MINUTES 24 SECONDS EAST, A DISTANCE OF 73.37 FEET; THENCE NORTH 84 DEGREES 03 MINUTES 26 SECONDS EAST, A DISTANCE OF 89.02 FEET; THENCE SOUTH 05 DEGREES 56 MINUTES 34 SECONDS EAST, A DISTANCE OF 10.00 FEET; THENCE SOUTH 84 DEGREES 03 MINUTES 26 SECONDS WEST, A DISTANCE OF 72.93 FEET; THENCE SOUTH 64 DEGREES 04 MINUTES 24 SECONDS EAST, A DISTANCE OF 41.04 FEET, TO THE SOUTH LINE OF SAID LOT 19; THENCE NORTH 89 DEGREES 36 MINUTES 47 SECONDS WEST, ALONG SAID SOUTH LINE, A DISTANCE OF 23.19 FEET; THENCE NORTH 64 DEGREES 04 MINUTES 24 SECONDS WEST, A DISTANCE OF 36.19 FEET; THENCE SOUTH 84 DEGREES 03 MINUTES 26 SECONDS WEST, A DISTANCE OF 69.02 FEET; THENCE NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 39.23 FEET; THENCE SOUTH 87 DEGREES 06 MINUTES 55 SECONDS WEST, A DISTANCE OF 5.72 FEET, TO THE WEST LINE OF SAID LOT 19; THENCE NORTH 00 DEGREES 29 MINUTES 40 SECONDS WEST, ALONG THE WEST LINE OF SAID LOTS 19 AND 20, A DISTANCE OF 10.01 FEET TO THE POINT OF BEGINNING. EXCEPT THAT PART DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 20; THENCE SOUTH 00 DEGREES 29 MINUTES 40 SECONDS EAST, ALONG THE WEST LINE OF SAID LOT 20, A DISTANCE OF 43.16 FEET; THENCE NORTH 87 DEGREES 06 MINUTES 55 SECONDS EAST, A DISTANCE OF 10.29 FEET; THENCE SOUTH 64 DEGREES 04 MINUTES 24 SECONDS EAST, A DISTANCE OF 6.15 FEET; THENCE SOUTH 00 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 11.12 FEET, TO THE POINT OF BEGINNING; THENCE SOUTH 64 DEGREES 04 MINUTES 24 SECONDS EAST, A DISTANCE OF 46.28 FEET; THENCE SOUTH 84 DEGREES 03 MINUTES 26 SECONDS WEST, A 253 of 939 DISTANCE OF 41.84 FEET; THENCE NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 24.57 FEET TO THE POINT OF BEGINNING. 254 of 939 EXHIBIT 2 PLAT OF EASEMENT 255 of 939 256 of 939 For City Council meeting of August 12, 2013 Item A6 Business of the City by Motion: Boat Access Area Development Grant Application For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director of Public Works Stefanie Levine, RLA, Senior Project Manager Public Works Subject: Resolution 47-R-13 Authorization for Boat Access Area Development (BAAD) Grant Application, Date: August 12, 2013 Recommended Action: Staff recommends forwarding Resolution 47-R-13 to City Council which authorizes the City Manager to sign the Certification Statement for the Boat Access Area Development (BAAD) grant application through the Illinois Department of Natural Resources for the Church Street Boat Ramp Renovations Project. Summary: The BAAD grant is a state-financed program. Assistance can be requested for acquisition and/or construction/renovation of approved public boat, including canoe, access areas in Illnois. The program operates on a reimbursement basis providing up to 100% assistance for approved project costs. Funding is limited to a maximum grant award of $200,000. As part of the proposal, a Certification Statement is required from the local sponsor certifying and acknowledging that it has the financial resources to complete and operate/maintain the proposed project facility per terms imposed by the Illinois Department of Natural Resources and the approved Project Agreement. The grant application is due on September 1, 2013. Public Works staff is preparing a BAAD grant application to renovate the Church Street Boat Ramp. The BAAD grant application will request the maximum grant award of $200,000. The City has already committed $350,000 in FY 2013 Capital Improvement Program (CIP) funding for this project. This proposed project includes the following scope items based on the not to exceed budget of $550,000 for 2014 and the engineer’s priority of required repairs/replacement: Memorandum 257 of 939 1. Contract with structural engineering firm with appropriate expertise to conduct and structural and operation evaluation of the facility and develop a prioritize list of recommended improvements. 2. The existing concrete ramp is too short for launching due to low water levels and the temporary ramp extension creates safety concerns. A concrete ramp extension will be constructed to permanently address these issues. 3. The existing catwalk is unstable and unsafe for use. The catwalk will be reconstructed to provide suitable temporary docking areas during launch and retrieval. 4. The existing south pier is deteriorated and potentially unstable. The pier will be repaired and/or reconstructed to provide protection from wave attack and suitable temporary docking areas during launch and retrieval. It is required that the City submit a signed Certification Statement. This document must accompany the application materials due on September 1, 2013. ------------------------------------------------------------------------------------- Attachments: Resolution 47-R-13 258 of 939 7/18/13 47-R-13 A RESOLUTION Authorizing the City Manager to Sign a Certification Statement for a Boat Access Area Development Program (BAAD) Grant Application for the Church Street Boat Ramp Renovations Project WHEREAS, the Boat Access Area Development Program (hereinafter, “BAAD”) Grant is a state-financed program operated by the Illinois Department of Natural Resources; WHEREAS, a BAAD Grant can be requested for acquisition and/or construction / renovation of approved public boat, and canoe access areas in Illinois; WHEREAS, the BAAD Grant Program operates on a reimbursement basis providing up to one hundred percent (100%) assistance for approved project costs, with a maximum award of two hundred thousand dollars ($200,000.00); WHEREAS, an applicant, as part of its proposal, must adopt and submit a Certification Statement by September 1, 2013, certifying and acknowledging that it has the financial resources to complete and operate/maintain the proposed project facility per terms imposed by the Department of Natural Resources and the approved Project Agreement; WHEREAS, the City’s Department of Public Works is preparing a grant proposal for the Church Street Boat Ramp Renovations Project (the “Project”); and 259 of 939 47-R-13 WHEREAS, the City Council designated three hundred and fifty thousand dollars ($350,000.00) in property tax-supported bond money in the FY 2013 Capital Improvement Program to provide funds for the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the City Council adopts the State of Illinois BAAD Doc-5 Certification Statement attached hereto as Exhibit A and incorporated herein by reference. SECTION 3: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the Certification Statement and the Grant Application to apply for a BAAD Grant for the Project. SECTION 4: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Certification Statement and Grant Application as may be determined to be in the best interest of the City. SECTION 5: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 260 of 939 47-R-13 EXHIBIT A State of Illinois BAAD Doc-5 Certification Statement 261 of 939 262 of 939 For City Council meeting of August 12, 2013 Item A7 Resolution 48-R-13: Sheridan Road/Chicago Avenue Bike Path ITEP Grant Application For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Homayoon Pirooz, P.E., Assistant Director, Public Works Rajeev Dahal, Senior Project Manager Subject: Resolution 48-R-13 Authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) Grant Application for Sheridan Road and Chicago Avenue Bike Path Date: August 5, 2013 Recommended Action: Staff recommends approval of Resolution 48-R-13 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement Program (ITEP) application for the Sheridan Road bike path (from Ridge Avenue to Chicago Avenue) and the Chicago Avenue bike path (from Sheridan Road to Church Street). Funding Source: The total cost of funding this project is estimated to be $1,865,503 of which $1,492,403 would be funded by ITEP Grant funds. The remaining $373,100 would be funded by the City of Evanston FY2014 Capital Improvement Plan. The estimated cost includes Phase I & Phase II Engineering, Construction and Construction Engineering. Background: The ITEP Program is a federally funded program administered by the Illinois Department of Transportation (IDOT). The ITEP Funds can be requested by local agencies for up to 80% financial assistance for pedestrian and/or bicycle facilities. As part of the ITEP proposal and required materials, the local agency must submit a local assurance document, certifying and acknowledging its willingness to manage, maintain and operate the project. Memorandum 263 of 939 Page 2 of 2 There are two parts to the concept proposal as follows: Sheridan Road: The first part is to provide a two-way bike path along the east parkway/sidewalk adjacent to Sheridan Road in front of Northwestern University from Chicago Avenue to Lincoln Street. The 12 feet wide sidewalk would be reduced to 8 feet in width and a two-way 8 feet wide bike path would be constructed in the parkway. This would separate the bicyclists from pedestrians and minimize the conflicts, and also provide an alternate for those that ride on the street. North of Lincoln Street, it will be a shared bike route to the north City Limits. The section between Chicago Avenue and South Campus Drive connecting to the Lakefront Bike Path will be implemented in Phase as part of another project. Chicago Avenue: The second part of the proposal is to provide a two-way bike path on the west parking lane of Chicago Avenue from Sheridan Road to Davis Street connecting Northwestern University to the Central Business District. This would require removing 36 metered and 16 non-metered parking spaces. 19 metered spaces could be added to the east side between Sheridan Road and Clark Street for a net loss of 17 metered spaces. The grant application only covers the section between Sheridan Road and Church Street. The section between Church Street and Davis Street is within the TIF area and can be covered by the TIF funds. The ITEP Grant application must be submitted with the local assurance document indicating the willingness to perform the project. The deadline to submit the ITEP grant application is August 20, 2013. Attachments: Resolution 48-R-13 Local Assurance document 264 of 939 August 5, 2013 48-R-13 A RESOLUTION Authorizing the City Manager to Sign a Local Assurance Document and Submit an Application for Grant Funds from the Illinois Transportation Enhancement Program for the Sheridan Road and Chicago Avenue Bike Path Project WHEREAS, the Illinois Transportation Enhancement Program (“ITEP”) is a Federally-financed program, operated by the Illinois Department of Transportation (“IDOT”) in partnership with other state agencies, local governments, interest groups, and citizens, designed to enhance the transportation system and encourage more livable communities; and WHEREAS, ITEP funding can be requested for pedestrian and/or bicycle facilities that facilitate transportation and are included in a local, regional or statewide plan; and WHEREAS, the Illinois Transportation Enhancement Program operates on an eighty percent (80%) Federal funding and twenty percent (20%) non-Federal match for preliminary engineering, utility relocations, construction engineering, and construction costs; and WHEREAS, the City is preparing and ITEP application for the Sheridan Road bike path from Ridge Avenue to South Campus Drive and Chicago Avenue bike path from Sheridan Road to Davis Street, hereinafter collectively referred to as the “Project”; and 265 of 939 48-R-13 ~2~ WHEREAS, the City of Evanston wishes to avail themselves of funds from the ITEP program for the Project; and WHEREAS, the City of Evanston has available the funds to finance the twenty percent (20%) non-Federal match and the financial capability to maintain and manage the completed project in a safe and attractive manner for the public use; and WHEREAS, as part of its proposal, the City must sign and submit a Local Assurance document indicating its willingness and ability to perform the Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: The City Manager is hereby authorized to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, the Local Assurance document, attached hereto as Exhibit A and incorporated herein by reference, for the ITEP application for the Project. SECTION 2: The City Manager is hereby authorized and directed to negotiate and additional conditions of the application as may be determined to be in the best interest of the City. SECTION 2: This Resolution 48-R-13 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 266 of 939 267 of 939 For City Council meeting of August 12, 2013 Item A8 Resolution 50-R-13: Regional Bike Share System Grant Application For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Martin Lyons, Assistant City Manager/Chief Financial Officer Catherine Hurley, Sustainable Programs Coordinator Subject: Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Date: August 8, 2013 Recommended Action: Staff recommends City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. Funding Source: A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be exploring financial support from Northwestern University, Northshore University Health System – Evanston Hospital and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. Summary: The Chicago Metropolitan Agency for Planning (CMAP) is using a competitive proposal process to select projects to fund under the new Transportation Alternatives program (TAP). TAP was created by Congress with the passage of Moving Ahead for Progress in the 21st Century (MAP-21) and supports non-motorized transportation. For the fiscal year 2013-2014, CMAP plans to fund bicycle and pedestrian facilities totaling $17.5 million under the TAP. The City of Evanston has the opportunity to apply for TAP funding in partnership with the City of Chicago and Village of Oak Park to develop a regional bicycle sharing program. The City of Chicago launched a bike share program called Divvy to provide residents and visitors with an additional transportation option for getting around the city. The City of Evanston, in partnership with the City of Chicago and the Village of Oak Park, are seeking to apply for funding from the TAP to expand bike share north into Memorandum 268 of 939 Evanston and west to Oak Park. A 20% cost match is required by the TAP and the locations of the bike share facilities could be determined following the award of grant funding for the project. Applicants will be notified in January 2014 if their projects are funded. Before accepting the grant, Staff will come back to City Council and present a final budget and Bike Share Pilot Program implementation plan for approval. Bike Share Overview: A bike share program is a service where individuals have access to bicycles for short- term use. Systems like Chicago’s Divvy program provide bicycles for short-term use at automated bicycle rental stations. Individuals may use any bicycle parked at the station, and return the bicycle to any other station within the system. This system is designed for short point to point journeys and aims to provide a transportation alternative to driving, transit or walking. A bike share program is also designed to solve the “last mile” problem, which refers to the difficulty for individuals to get to their final destination from a public transport hub such as bus stops and train stations. A strategically planned bike share system will help connect people on the last mile of their travel journey or serve as an alternative to other forms of transportation. Bike share programs have many benefits including reducing fuel use and greenhouse gas emissions, promoting health and active living and providing a low cost transportation alternative. Bike share programs are becoming increasingly popular both in the U.S. and around the world. There are approximately 530 bike share programs globally with an estimated fleet of 500,000 bicycles. In the U.S., major metropolitan areas including New York, Boston, Washington D.C., and Denver have bikeshare programs as well as smaller cities such as Chattanooga, TN, Cleveland, OH; and Minneapolis, MN. A table summarizing the prominent U.S. bikeshare programs is provided in Attachment 2. Divvy – Chicagoland Regional Bike Share: This spring the City of Chicago launched Divvy, a bike share program which provides residents and visitors with an additional transportation option for getting around the city. Divvy has 117 stations installed as of August 1st and will have 4,000 bikes and 400 stations across Chicago by the spring of 2014. In the first month of operations, Chicagoans and visitors have taken more than 80,000 trips and have collectively ridden an estimated 250,000 miles. As of August 1st, there are nearly 4,000 Divvy members across the Chicagland area. In the first month of operations, 61 Evanston residents have signed up as Divvy annual members and another 100 residents are casual members. The bike share program infrastructure is owned by the City of Chicago and operated and maintained by Alta Bikeshare. More details on the Divvy system are provided in Attachment 3. Grant Application: The cities of Evanston and Chicago and the Village of Oak Park are seeking to apply for funding from the TAP to purchase and install bike share stations to expand the Divvy program to Evanston and Oak Park. The specific locations for the Divvy stations would be determined by each community following the grant award. The City of Chicago would locate the share of their stations to connect the existing Divvy network in Chicago to Evanston and Oak Park. 269 of 939 The Evanston portion of the grant application will be used to fund a Bike Share Pilot Program with bike share locations focused on connecting Downtown Evanston, Central Street and the City’s largest employers: Rotary International, Northshore University System – Evanston Hospital, Northwestern University and the City of Evanston. A map showing potential locations for the pilot bike share stations is provided as Attachment 4. The estimated capital and instalation cost for Evanston’s part of the grant application is provided in Table 1. Upon the receipt of the grant, staff would get formal quotes from the bicycle share vendor, Alta Bikeshare and finalize the capital and installation budgets. The final number of stations and bicycles for Evanston’s Bike Share Pilot Program may vary depending on the final quotes from Alta Bikeshare. Table 1 – Estimated Capital and Installation Costs for Regional Divvy Bike Share Program Capital Expenses Cost / Station Number of Stations Total Cost Equipment for 7 bicycle share stations: 70 3-speed bicycles, Station Kiosk, Back Lit Map Frame, Docks, Technical Platform, Customer Keys, Shipping and Customs, Alta Bicycle Share Handling Fee $ 62,000 7 $ 434,000 Equipment Installation Services Alta Installation Services $ 5,500 7 $ 38,500 Total Capital and Installation $ 472,500 City Cost Share for Grant $ 94,500 Under the TAP grant, 20% of the total project cost is required in matching funds by the project applicants. For the proposed application, Evanston’s cost-share for the grant would be $94,500. Staff have been in contact with Northwestern University and they have expressed interest being a partner to bring Divvy to Evanston. While a specific financial contribution was not determined, Northwestern University agreed to continue dialogue and negotiate a contribution that was fair to both parties. Staff will also approach the City’s other large employers including Rotary International and Northshore University Health System – Evanston Hospital for supoprt the Bike Share Pilot Program including capital cost-share and operating expenses. The Budget Team has advised Staff that the City’s portion of the cost match can be provided from short-term bonds or resources in the Parking Fund. Operating Costs: Operating costs for the Divvy bike share system have been estimated based on the City of Chicago’s contract with Alta Bikeshare, the operator of Divvy. Operating revenues include user fees from both the Annual Divvy Members and the casual users. Advertising panels on the Divvy kiosk can also generate monthly revenues for each station which can be explored in the future. Community partners, such as Evanston’s 270 of 939 largest employers can also financially support the operatins of the system with financial contributions. A preliminary estimate of the annual operating budget once the bike share system is established is provided in Table 2. Table 2 – Estimated Annual Operating Budget Operating Expenses Cost / Station Number of Stations Total Cost Operating Cost: Estimated Cost per Station for Divvy Management, Operations Equipment, Communications and IT, Facilities and Marketing. $ 24,000 7 $ 168,000 Operating Revenue Cost / Station Number of Stations Total Cost Estimated Casual User Fees $ 6,300 7 $ 44,100 Estimated Annual Member Fees $ 75,000 Total Operating Revenue $ 119,100 Net Operating Cost $ 48,900 Bike share systems in the U. S. are recovering 50% to 120% of operating costs through user fees and advertising. Systems similar in size to Evanston, such as the Arlington County, Virginia System, average 70% to 80% cost recovery. Cost recovery is in large part dependent on the overall success of the program and can be further advanced with community partnerships and sponsorships. There are two possible models for the operations and maintenance of the Divvy system in Evanston. Under the first model, Evanston would collect revenues from Annual Members and casual users of Divvy that originate in Evanston plus any advertising and sponsorship dollars for Divvy stations in Evanston. Evanston would have a separate contract with Alta BikeShare to operate and maintain the Divvy stations in Evanston. The Budget Team has advised Staff that under this scenario, the Parking Fund could be used to collect revenues and pay for operations costs. The second model would entail the City of Chicago collecting all revenues generated from the Divvy System and use their existing contract with Alta Bikeshare to operate and maintain the Divvy Stations in Evanston. Under this model, the City of Evanston and Chicago would establish an agreement by which the costs and revenues were assessed throughout the year and any shortfall in revenues compared to costs for operating the system would be paid by the City of Evanston to the City of Chicago. Staff recommends Evanston pursue the second operating model and will work with Chicago Staff in the coming weeks to work out the details for an operating agreement. 271 of 939 Bringing the regional bike share system to Evanston would benefit residents, visitors and local employers. In addition to Northwestern University, Staff plans to reach out to the City’s other large employers to seek partnerships in bringing Divvy to Evanston. In addition to supporting the cost match, local partners can also provide sponsorships that could contribute to the operating revenue for the system. Impacts: A detailed assessment of impacts from a bike share system in Evanston are not available at this time. However, there are several common impacts to bike share programs that can inform the City’s decision in moving forward with the bike share program. Yearly funding for operations and maintenance costs need to be budgeted and will be an on-going obligation of the City to keep the program going. While the Divvy staff will do the majority of the marketing, member registration, and day-to-day operations of the stations, some City staff time will be needed to help administer the program and serve as a liason between Divvy and the community. Projected ridership of the Divvy system in Evanston and optimal locations for the stations are critical in a successful bike share program and have not been developed in detail yet. A main goal of a bike share program is to provide an additional transportation alternative and the participation in the program is specific to each community. These aspects need to be fully evaluated before stations can be located and operating budgets developed. Finally, the space requirements needed for the bike share system can also be a challenge. Bike share stations can be located on a wide sidewalk (10’ minimum), at City facilities, on private property or by eliminate parking to accommodate the facilities. Thorough planning is needed to evaluate and select bike share station locations. Next Steps: Staff seeks authorization for the City Manager to submit an application for grant funds from the Transportation Alternatives program to extend the Divvy program to Evanston with a Bike Share Pilot Program of 7 stations. Pending City Council’s approval, staff will continue to coordinate with the City of Chicago and the Village of Oak Park to refine the project details including the budget, strategy for system operations and maintenance, and detailed assessment of projected ridership and revenues. Staff will also develop an implementation plan including a process to select the final bike share locations, long term capital plan, and program launch and promotion. Staff will provide an update to City Council in the next few months and present a final budget and Bike Share Pilot Program implementation plan for City Council approval. Evanston is the leader in suburban Chicagoland for bicycle infrastructure and has been recognized nationally as a bicycle friendly community. A next opportunity to further advance bicycle infrastructure is by providing a wider access to bicycling as a form of transportation through a bike share program. Attachments: Attachment 1 – Resolution 50-R-13 Attachment 2 – Overview of U.S. Bike Share Programs Attachment 3 – Divvy Bike Share Program Materials Attachment 4 – Potential Locations for Bike Share Pilot Program Stations 272 of 939 8/8/2013 50-R-13 A RESOLUTION Authorizing the City Manager to Submit a Grant Application to the Chicago Metropolitan Agency for Planning for Transportation Alternatives Program Funds for a Bike Sharing Pilot Program WHEREAS, the Transportation Alternatives Program (“TAP”) is a federal program, codified in U.S.C. §§ 213(b) and 101(a)(29), that funds transportation alternatives, including bicycle facilities; and WHEREAS, the Chicago Metropolitan Agency for Planning (“CMAP”) employs a competitive process to select projects to sponsor with TAP funds; and WHEREAS, the City seeks to file a joint application with the City of Chicago and Village of Oak Park for a TAP grant from CMAP to expand a regional bike sharing program; and WHEREAS, receipt of the grant would bring an estimated seventy (70) bicycles to the City at seven (7) separate stations; WHEREAS, TAP regulations require that participants match twenty percent (20%) of their respective project costs; and WHEREAS, the City’s estimated share would be ninety-four thousand, five hundred dollars ($94,500); and WHEREAS, CMAP must receive all applications no later than August 20, 2013, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 273 of 939 50-R-13 ~2~ SECTION 1: The City Manager is hereby authorized to sign a joint grant application with the City of Chicago and Village of Oak Park, for TAP funds from CMAP to extend a regional bike sharing program to the City of Evanston. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the grant application as he may determine to be in the best interest of the City. SECTION 3: This Resolution 50-R-13 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2013 274 of 939 Attachment 2 - Overview of U.S. Bike Share ProgramsCity Company Number Of StationsNumber Of Bikes24 hr Pass 7 day PassMonthly PassAnnual MembershipOperational HoursLinkNew York Citibike600 10,000 $9.95 + tax $25 + tax N/A$95+ tax 24hrshttp://citibikenyc.com/Washington DCCapital2001800 $7 $10 + $7/day $25 $75 24hrshttp://www.capitalbikeshare.com/Minneapolis Nice Ride 1701,500 $6 N/A N/A6524hrshttps://www.niceridemn.org/?gclid=COe7jKaX6bgCFbAWMgodzCQA2QChicago Divi3003,000 $7 N/A N/A$7524hrshttp://divvybikes.com/Miami DecoBike 1001,000 $24 rental N/A$15/only 30 min ride a dayN/A24hrshttp://www.decobike.com/miamibeachColumbus COGO30300$6 N/A N/A$75 24hrshttp://www.cogobikeshare.com/DenverDenver B-cycle315 3,000 $8 $20 $30 N/A24hrshttp://denver.bcycle.com/San FransicoBay Area BikeShare70 700 $9 $22 N/A $99 24hrshttp://bayareabikeshare.com/Arlington CountyCapital 65 213 $7 $10 + $7/day $25 $75 24hrshttp://www.capitalbikeshare.com/Boulder ColorodoBoulder B-cycle15130$8 $20 $30 N/A24hrshttp://boulder.bcycle.com/Boston Hubway 1681600 $6 N/A $20 $85 24hrshttp://www.thehubway.com/Minnesota Nice Ride 1701,500 $6 N/A N/A$65 24hrshttps://www.niceridemn.org/275 of 939 Attachment 3 – Divvy Bike Share Program Information Divvy is Chicago’s bike sharing system with 4000 bikes and 400 stations across the city. Intended to provide Chicagoans with an additional transportation option for getting around the city. Divvy is fun, easy and affordable. A bike sharing system consists of a fleet of specially designed, heavy-duty bikes that are locked into a network of docking stations located throughout a city. Divvy bikes can be rented from and returned to any station in the system, creating an efficient network with many possible combinations of start and end points. Each Divvy station has a touchscreen kiosk, station map, and a docking system. Regular users can purchase yearly memberships via a website and one-time cyclists can use a credit card at the touchscreen kiosk User fees provide unlimited 30-minute rides: o Annual Memberships cost $75 o A 24-Hour Pass is $7 o Incremental fees apply to trips that exceed 30 minutes. 276 of 939 Attachment 3 – Divvy Bike Share Program Information To date, about 75% of the trips using Divvy were from customers who purchased 24-hour passes, with the reminder from annual members. THE BIKE o Distributed by the company “Bixi” o Utility bicycles with a unisex step-through frame The one-piece aluminum frame and handlebars conceal cables in an effort to protect them from vandalism and inclement weather The heavy-duty tires are designed to be puncture-resistant and are filled with nitrogen to maintain proper inflation pressure longer Twin LED rear lights are integrated into the robust frame. LED rear lights Unisex, one-piece aluminum frame Integrated wiring to detour vandalism and operate in wide range of weather conditions Heavy Duty Tires LED front lights Adjustable seat with height markings 277 of 939 Attachment 4 – Potential Locations for Bike Share Pilot Program Stations 278 of 939 For City Council meeting of August 12, 2013 Item A10 Ordinance 95-O-13: Increasing Class N Liquor Licenses, Whole Foods Market For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 95-O-13, Increasing the number of Class N Liquor Licenses for issuance to Whole Foods, 1640 Chicago Ave. Date: August 5, 2013 Recommended Action: Staff recommends adoption of Ordinance 95-O-13. Funding Source: N/A Summary: Ordinance 95-O-13 amends Subsection 3-5-6-(N) of the Evanston City Code of 1979 (“City Code”), as amended, to increase the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. Whole Foods Market currently holds a Class O liquor license for the sale of beer and wine. Whole Foods has submitted an application to upgrade to a Class N license. Adoption of this ordinance will permit issuance of a Class N license for the sale of beer, wine, and alcoholic liquor. Ordinance 95-O-13 is accompanied by Ordinance 94-O-13 which, if adopted, will withdraw the Class O liquor license currently held by Whole Foods Market. Legislative History: On July 18, 2013, the Liquor Control Review Board met and voted to recommend an increase in the number of Class N liquor licenses to permit issuance to Whole Foods Market, 1640 Chicago Ave. Attachments: Ordinance 95-O-13 Application See Agenda Item A9 for Minutes of July 18, 2013 Liquor Control Review Board meeting Memorandum 279 of 939 9/6/2012 95-O-13 AN ORDINANCE Amending City Code Subsection 3-5-6-(N) to Increase the Number of Class N Liquor Licenses from Seven to Eight (Whole Foods Market Group, Inc., d/b/a Whole Foods Market, 1640 Chicago Ave) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-5-6-(N) of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended by increasing the number of Class N liquor licenses from seven (7) to eight (8), to read as follows: (N) Class N licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-5-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of thirty-five thousand ($35,000.00) and thereafter an annual fee of eleven thousand five hundred dollars ($11,500.00). 1. It shall be unlawful for a Class N licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this subsection. Nothing in this subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class N licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a Class N licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by 280 of 939 95-O-13 ~2~ subsections 1 and 2 above, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the Class N license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a class N liquor license. 6. A Class N licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of Class N licenses in effect at any one (1) time shall not exceed seven (7) eight (8). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 281 of 939 95-O-13 ~3~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 282 of 939 283 of 939 284 of 939 285 of 939 286 of 939 287 of 939 288 of 939 289 of 939 290 of 939 291 of 939 292 of 939 293 of 939 294 of 939 295 of 939 296 of 939 297 of 939 298 of 939 299 of 939 300 of 939 301 of 939 302 of 939 303 of 939 304 of 939 305 of 939 306 of 939 307 of 939 308 of 939 309 of 939 310 of 939 311 of 939 312 of 939 313 of 939 314 of 939 315 of 939 316 of 939 For City Council meeting of August 12, 2013 Item A9 Ordinance 94-O-13: Decreasing Class O Liquor Licenses, Whole Foods For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 94-O-13, Decreasing the number of Class O Liquor Licenses for Class N issuance to Whole Foods, 1640 Chicago Ave. Date: August 5, 2013 Recommended Action: Staff recommends adoption of Ordinance 94-O-13. Funding Source: N/A Summary: Ordinance 94-O-13 amends Subsection 3-5-6-(O) of the Evanston City Code of 1979 (“City Code”), as amended, to decrease the number of Class O liquor licenses from three to two. This ordinance accompanies Ordinance 95-O-13. If adopted, Ordinance 95-O-13 permits issuance of a Class N liquor license to Whole Foods Market, 1640 Chicago Avenue, thus making obsolete the Class O license now held by Whole Foods. Adopting this ordinance will withdraw the Class O liquor license issued to Whole Foods, 1640 Chicago Avenue. Legislative History: On July 18, 2013, the Liquor Control Review Board met and voted to recommend an increase in the number of Class N liquor licenses to permit issuance to Whole Foods Market, 1640 Chicago Ave. Attachments: Ordinance 94-O-13 Minutes of July 18, 2013 Liquor Control Review Board meeting Memorandum 317 of 939 7/25/13 94-O-13 AN ORDINANCE Amending City Code Subsection 3-5-6-(O) to Decrease the Number of Class O Liquor Licenses from Three to Two (Whole Foods Market Group, Inc., d/b/a Whole Foods Market, 1640 Chicago Ave) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-5-6-(O) of the Evanston City Code of 1979, as amended (“City Code”), is hereby further amended by decreasing the number of Class O liquor licenses from three (3) to two (2), to read as follows: (O) CLASS O licenses, which shall authorize the retail sale of beer and wine in grocery stores and combination stores as defined in Section 3-5-1 of this Chapter, and in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. The applicant for such license shall pay an initial fee of twenty thousand dollars ($20,000.00) and thereafter an annual fee of four thousand one hundred dollars ($4,100.00). 1. It shall be unlawful for a Class O licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this subsection. Nothing in this subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class O licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. The sale of alcoholic liquor at retail pursuant to the Class O license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 318 of 939 94-O-13 ~2~ 4. A Class O licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The total number of Class O licenses in effect at any one (1) time shall not exceed three (3) two(2). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: _________________________, 2013 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 319 of 939 Page 1 of 3 MEETING MINUTES Liquor Control Board Thursday, July18, 2013 10:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach, Dave Skrodzki, Byron Wilson Members Absent: none Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Kevin Ball (In Grape Company); Margaret Johnson (In Grape Company); Ruben Anguiano (Whole Foods); Stephen Sipp (Whole Foods); Irene Bahr (Whole Foods) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 10:35 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS In Grape Company LLC d/b/a/ In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201: Kevin Ball (Owner) requested issuance of a Class Y (Wine Retailer) liquor license. Kevin Ball has over ten (10) years experience in the wine sales Industry. The goal of the company is to offer wine and wine services to customers in their own homes via wine events and personal consultations. He would also offer personal wine buying services over the phone during which his customers would call him and he will offer suggestions, place the wine order and have the wine shipped to the customer’s home. He feels the at-home services will enhance the customer’s comfort level. MR. BALL distributed a packet to the Board that contained: 1) presentation of his business plan; 2) memo memorializing his conversation with Ivan Fernandez of the Illinois Liquor Commission and; 3) the name of a comparable business licensed in Elk Grove Village. MR. BALL expressed his awareness of the fact that the City Code does not allow him to pour, serve and sell wine in customer’s homes. He summarizes the business plan as an off-premise retail business without a store front. Instead of offering a store front in which customers would browse wine selection, he will meet clients in person at their homes and make wine recommendations based on customer feedback. Once the wine is chosen, he will place the order via the phone, email or online. He would ship or personally deliver the order. No monetary transactions will take place in the customers’ 320 of 939 Page 2 of 3 home. MR. BALL went on to outline the bullet points listed in his memo regarding his conversation with ILCC about what he is and is not allowed to do under an ILCC off- premise retail liquor license. Mayor Tisdahl explained to Mr. Ball that the City does not have a liquor license class in the code that fits with his business model. Grant Farrar explained that the City does not have an “off-premise retail liquor license”. The closest license class to his business plan is a class Y but it’s designed around a bricks and mortar point of sale model. Mr. Farrar requested elaboration between the point at which a customer identifies the wine of interest, buying it, and Mr. Ball delivering said wine, specifically questioning at which point in the transaction does the customer sample the wine. MR. Ball responded that his business is unique in that his clients will rely on his recommendations without sampling the wine prior to purchase. Upon purchase of the wine, Mr. Ball will ship or deliver the wine. After purchase, a client may opt to retain Mr. Ball to host an in-home wine event at the client’s home utilizing the previously purchased wine. Byron Wilson inquired about which wines will be offered. Mr. Ball responded that he plans to offer wines from all distributors licensed in Illinois. Mayor Tisdahl asked Mr. Ball to describe an “in-home wine event”. Mr. Ball responded that he would have a pre-consultation to discuss volume and price, numbers of guests, possible themes and put together a customized package based on that information. He would set a price point for the event and place an order for the wines. He will ship or deliver the wine. The event will involve Mr. Ball discussing the wines, providing education materials and answering questions the guests may have about the wine. There may be party games etc., it all depends on the preference of the host/customer. No sale of wine will take place at the event. If a guest expresses interest in purchasing a particular wine, he will take his or her contact information and the wine order transaction will take place at a later date. Dave Skrodski asked Grant Farrar if this business model will limit In grape Company geographically to Evanston. Mr. Farrar explained that the license sought from the City would cover sales in Evanston only but that there is a larger issue of under Article Five (5) of the Liquor Control Act, what specific license does he intend to hold. Mr. Ball responded that ILCC indicated that he would be a retailer. ILCC suggested Mr. Ball use PRP of Elk Grove Village for reference as they have a similar business model. Mr. Farrar explained that he needs a statutory cite under the Liquor Control Act noting what specific license Mr. Ball is seeking at the State level. That will assist Mr. Farrar in evaluating the needs of Mr. Ball’s business. Mr. Farrar also requested information on what comparable jurisdictions are doing in regards to this type of business model. He also requested research into how many other business like In Grape Company are licensed in this area. Mayor Tisdahl indicated that this discussion will resume at a subsequent meeting after Mr. Ball has submitted the requested research. Mayor Tisdahl directed Theresa Whittington to notice all Evanston Class Y licensees once this matter is placed on a subsequent LCRB agenda. 321 of 939 Page 3 of 3 Whole Foods Market Group, Inc. d/b/a Whole Foods 1640 N. Chicago Avenue, Evanston, IL 60201 Consideration of application to upgrade liquor license from Class O (Beer and Wine) to Class N (Alcoholic Liquor). Ruben Anguiano (Store Team Leader) requested an upgrade in liquor license to allow Whole Foods to sell alcoholic sprits. He explained that spirits is a growing product category for Whole Foods Market. Offering spirits will improve business and customer satisfaction. Spirit sales will be limited to a small area that will be under security camera surveillance. Spirits will be limited to unique, high-end products. All employees must sign-off on Whole Foods Midwest policy regarding I.D. checking before they are allowed to operate a checkout register. Stephen Sipp (Whole Foods) added that Whole Foods is interested in promoting and stocking local distilleries, such as Few Sprits of Evanston. The arrangement will provide more business for the store and distillery and more tax dollars for the City. Byron Wilson had a question about the hours of sales for Sunday on the application. Grant Farrar confirmed that the hours of sale on the application match what is allowed under the City Code. Mayor Tisdahl asked Theresa Whittington to research hours of alcohol sales in other, nearby jurisdictions. The Local Liquor Control Commissioner asked the members if there were any concerns over Mr. Anguiano’s request. No concerns were voiced. The board recommends issuing a Class N Liquor License to be introduced at the City Council meeting on August 12, 2013. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:10 p.m., July 18, 2013. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 322 of 939 For City Council meeting of August 12, 2013 Item A11 Ordinance 96-O-13: Howard/Hartrey TIF District Amendment For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Manager Subject: Ordinance 96-O-13 Adoption of Ordinances for the Amendment to the Howard/Hartrey Tax Increment Financing District Date: August 6, 2013 Recommended Action: Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Adoption of this ordinance will initiate the public hearing process for the amendment of the boundary of the Howard/Hartrey Tax Increment Financing (TIF) District. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. Funding Source: Not Applicable Background: The Howard/Hartrey TIF district was established in 1992. The district was established after the southwest portion of Evanston saw a number of long-time industrial users leave the older industrial facilities for newer facilities outside of Evanston. Originally the property contained a demolished Rust-Oleum Corporation facility and a partially vacant Bell & Howell facility. At the time of original designation, the Redevelopment Plan identified retail/commercial development for the property within the TIF district. This proved successful, because today the TIF district is home to a shopping center with long-time tenants Target, OfficeMax, Best Buy, and Jewel-Osco and their associated parking lots. The two general goals for this redevelopment plan included: Memorandum 323 of 939 Page 2 of 4 1) Strengthening Evanston’s Economic position, thus improving the quality of life provided through services and personal prosperity of residents. 2) Provide and maintain an attractive community that creates a positive public image and encourages individuals, families, and businesses to locate and remain within the community. During the 1992 designation, the area was found to meet the qualifications of a “blighted area”. Findings included age, obsolescence, excessive vacancies, lack of ventilation, light or sanitary facilities, deleterious land use or layout, inadequate utilities, depreciation of physical maintenance, and lack of community planning. This TIF district will expire in tax year 2015, with final collection of incremental taxes in tax year 2016. According to the FY2013 adopted budget, the TIF had a beginning fund balance of $4,202,932 and a projected ending fund balance of $1,547,921. The TIF had an expected revenue generation of $1,110,000. Expenditures included $720,611 in total bond payments, $1,000,000 in distribution for the declared surplus, and 1,900,000 in capital improvements and other expenses. Summary: It is proposed that property associated with the street address 222 Hartrey Avenue (“the amendment area”), immediately north of the existing TIF district be considered for inclusion in the Howard/Hartrey TIF district (PIN 10-25-104-014-0000 and 10-25-104- 015-0000). This property includes a nearly 100,000 square foot vacant building on a site that is slightly greater than six acres. The Economic Development Committee recommended unanimously (8-0) at its August 7, 2013 meeting to support the amendment of the Howard/Hartrey TIF district to include the property at 222 Hartrey Avenue. As discussed in the attached draft Amendment to the Howard/Hartrey TIF Redevelopment Plan, the expansion of the boundary provides an economic development tool for both the City and the future property owner of 222 Hartrey Avenue to redevelop this property. Historically a light industrial user has occupied this space and the City has worked to maintain this property within the industrial district zoning classification. The process to expand the physical boundary of a TIF district is considered a major amendment to a TIF District and as such requires the same public process to amend the boundary as it does to create a new TIF district. Additionally, since this TIF was created in 1992, the amended document reflects inclusion of updated state statute language as it relates to application of TIF eligibility factors, eligible expenses, and budget. As part of the process to amend the TIF boundary to include the proposed amendment area, TIF Consultants, Kane McKenna and Associates (KMA), first evaluated the site against the state statute to determine if it meets the criteria for inclusion in a TIF district. It was determined that this property met the standards for qualifying for inclusion in a TIF district as a “conservation area”. A conservation area is an area that is not blighted but exhibits potential risks of becoming blighted. KMA found the following factors present: 324 of 939 Page 3 of 4 1) Excessive Vacancies: The proposed expanded boundary includes property at 222 Hartrey Avenue that has remained physically vacant for nearly 10 years. 2) Lagging Equalized Assessed (EAV) Value: The equalized assessed value of the amendment area has shown declines for three of the past five years (years 2009, 2010, and 2011) as compared to the balance of the City of Evanston’s EAV. 3) Deterioration: The building located at 222 Hartrey Avenue within the amendment area shows signs of physical deterioration due to years of deferred maintenance. The associated parking lot to the west of the building also shows signs of cracking and deterioration. 4) Deleterious Layout: KMA determined that the ingress and egress of the property as challenging and confusing. The navigation around a church to the site also creates challenges. 5) Obsolescence: Obsolescence is the state of falling into disuse or structures that are “ill-suited” for original use. KMA determined that the amendment area features both economic and functional obsolescence since the equalized assessed value of the property has been reduced dramatically over the years. Additionally it was determined that the property is functionally obsolescent. The age of the building coupled with the current vacancy of the property has mean that the building has not evolved to meet current commercial and industrial standards. Amendment to the Howard/Hartrey TIF District to include this property will support the redevelopment of the property located at 222 Hartrey Avenue to a use compatible with the surrounding neighborhood and existing land uses. The utilization of TIF to assist in the redevelopment associated with this property is critical to maintaining it as an industrial use. The adoption of Ordinance 96-O-13 authorizes the time and place for the public hearing concerning the attached draft amendment to the Howard/Hartrey TIF Plan and Eligibility Report and authorizes City staff and KMA to prepare additional notices as required by the TIF Act. The timeline for the next steps in designation and implementation of the Howard/Hartrey TIF District is as follows: Upon adoption of the ordinance, the required notices will be sent to residential properties within 750 feet of the entire TIF district (current and proposed amended area). Per the State Statute, the Joint Review Board (JRB) is required to meet within 14 days of approval. The targeted date for the JRB meeting is September 12, 2013 at 3:00 p.m. at the Lorraine H. Morton Civic Center in Room 2200. Within 30 days of their meeting, the JRB will make a recommendation or not to proceed with the proposed TIF District. The targeted completion date for this decision is October 4, 2013. Upon completion of the recommendation by the JRB, the City will publish, and KMA will deliver to all taxpayers of record within the current and proposed 325 of 939 Page 4 of 4 amendment area of the TIF district, a public hearing notice for the proposed TIF districts. The targeted date for the public hearing meeting is October 28, 2013. Pending successful recommendations, the City Council will introduce and adopt the ordinance to adopt the TIF plan, establish the amended Redevelopment Area, and to adopt tax increment financing for Howard/Hartrey. The targeted date for the designation is November 11, 2013. Attachments: -Ordinance 96-O-13 -Amendment Document for Howard/Hartrey TIF -Original Howard/Hartrey TIF Document (included as exhibit to Amendment Document) -Map of Proposed Expansion Area (Howard/Hartrey TIF) 326 of 939 8/7/2013 96-O-13 AN ORDINANCE Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard Hartrey Redevelopment Project Area WHEREAS, pursuant to the Tax Increment Allocation Redevelopment Act, as supplemented and amended (65 ILCS 5/11-74.4-1, et seq., the “TIF Act”), the Mayor and City Council (the “Corporate Authorities”) of the City of Evanston, Cook County, Illinois (the “Municipality”), have determined that it is advisable and in the best interests of the Municipality and certain affected taxing districts that the Municipality amend the existing Howard Hartrey redevelopment project area (the “First Amendment to Howard Hartrey Redevelopment Project Area” as further described in Exhibit A, attached hereto and incorporated herein by reference, approve an amended redevelopment plan (the “Redevelopment Plan”) and project (the “Project”) for the First Amendment to the Howard Hartrey Redevelopment Project Area, amend the Howard Hartrey Redevelopment Project Area boundaries, and that the Municipality confirm tax increment allocation financing for the Howard Hartrey Redevelopment Project Area; and WHEREAS, pursuant to Section 11-74.4-4.2 of the TIF Act, the Municipality has created an interested parties registry for activities related to the proposed Redevelopment Project Area, to adopt reasonable registration rules, and to prescribe requisite registration forms for residents and organizations active within the Municipality that seek to be placed on said interested parties registry, and the Corporate 327 of 939 96-O-13 2 Authorities have determined that the Municipality has created such registry, adopted such registration rules and prescribed such requisite registration forms and will give public notice thereof; and WHEREAS, the TIF Act requires the Municipality also to convene a joint review board and conduct a public hearing prior to the adoption of ordinance(s) amending a redevelopment plan and project, amending a redevelopment project area, and confirming tax increment allocation financing for the proposed First Amendment to the Howard Hartrey Redevelopment Project Area, at which hearing any interested person or affected taxing district may file with the City Clerk written objections to and may be heard orally with respect to the proposed amended Redevelopment Plan and Project; and WHEREAS, the TIF Act further requires that such joint review board consist of a representative selected by each community college district, local elementary school district and high school district or each local community unit school district, park district, library district, township, fire protection district and county that will have authority to directly levy taxes on the property within the amended Redevelopment Project Area at the time that the proposed amendments to the Redevelopment Project Area is approved, a representative selected by the Municipality and a public member to consider the subject matter of the public hearing; and WHEREAS, the TIF Act further requires that the time and place of such public hearing be fixed by ordinance or resolution adopted by the Corporate Authorities; and 328 of 939 96-O-13 3 WHEREAS, the TIF Act further requires that not less than ten (10) days prior to adopting such ordinance or resolution fixing the time and place of a public hearing, the Municipality must make available for public inspection an amended redevelopment plan or a separate report that provides in reasonable detail the basis for the proposed amendments to the Redevelopment Project Area’s qualifying as a “redevelopment project area” under the Act; and WHEREAS, the firm of Kane, McKenna & Associates, Inc., has conducted an eligibility survey of the proposed amended Redevelopment Project Area and has prepared its report (the “Report”) that said proposed amended area qualifies as a “redevelopment project area” as defined in the TIF Act, which survey and findings have been presented to the Corporate Authorities and are now on file in the official files and records of the Municipality; and WHEREAS, the Report has heretofore been on file and available for public inspection for at least ten (10) days in the offices of the City Clerk as required under the TIF Act; and WHEREAS, the TIF Act requires that notice of the public hearing be given by publication and mailing; and WHEREAS, the Corporate Authorities have determined that it is advisable to convene a joint review board and hold a public hearing to consider the approval of the proposed Plan and Project; and WHEREAS, the Corporate Authorities have expressly found that the Redevelopment Plan and Project will not displace residents from ten (10) or more inhabited residential units, 329 of 939 96-O-13 4 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Amended Redevelopment Plan and Project Proposed. The Corporate Authorities hereby propose approval of the First Amendment to the Howard Hartrey Redevelopment Plan and Project, the amendment of the Redevelopment Project Area and the confirmation of tax increment allocation financing for the amended Redevelopment Project Area SECTION 3: Interested Persons Registry Previously Created. The Corporate Authorities hereby created an interested persons registry (the “Registry”) for the proposed Redevelopment Project Area. The City Clerk is hereby expressly authorized and directed to maintain the Registry for the proposed Redevelopment Project Area. SECTION 4: Publication of Notice of Availability of Registry Authorized. Notice of the availability of the Registry, substantially in the form attached hereto as Exhibit B (the “Registry Notice”), shall be published a newspaper of general circulation within the Municipality. SECTION 5: Joint Review Board Convened. A joint review board as set forth in the TIF Act is hereby convened and the board shall meet, review such documents and issue such report as set forth in the TIF Act. The first meeting of said joint review board shall be held at 3:00 P.M. on September 12, 2013, at the Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois. The Municipality hereby 330 of 939 96-O-13 5 expressly finds and determines that said date is at least fourteen (14) days but not more than twenty-eight (28) days after the notice to affected taxing districts hereinafter authorized in Section 8 of this ordinance will be mailed. SECTION 6: Time and Place of Public Hearing Fixed. A public hearing (the “Hearing”) shall be held by the Mayor and City Council of the Municipality at 7:15 P.M. on October 28, 2013 at the Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois, for the purpose of hearing from any interested persons or affected taxing districts regarding the proposed amendment of the Redevelopment Plan and Project, amendment of the Redevelopment Project Area, and confirmation of tax increment allocation financing for the proposed First Amendment to the Howard Hartrey Redevelopment Project Area. SECTION 7: Publication of Notice of Hearing and Joint Review Board Authorized. Notice of the Hearing, substantially in the form attached hereto as Exhibit C, shall be published at least twice, the first publication to be not more than thirty (30) nor less than ten (10) days prior to the Hearing, in a newspaper of general circulation within the taxing districts having property in the proposed amended Redevelopment Project Area. SECTION 8: Mailing of Notice of Hearing Authorized. (a) Notice shall be mailed by certified mail not less than ten (10) days prior to the date set for the Hearing, addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed amended Redevelopment Project Area. In the event taxes for the last preceding year were not paid, the notice shall also be sent to the persons last listed on 331 of 939 96-O-13 6 the tax rolls within the preceding three years as the owners of such property. Notice shall also be given within a reasonable time after the adoption of this ordinance by first class mail to all residential addresses located outside the proposed amended Redevelopment Project Area and within seven hundred fifty feet (750’) of the boundaries of the proposed amended Redevelopment Project Area and to those organizations and residents that have registered with the Municipality for that information in accordance with the registration guidelines herein established by the Municipality. Notice shall also be given by certified mail to all taxing districts of which taxable property is included in the proposed amended Redevelopment Project Area and to the Illinois Department of Commerce and Economic Opportunity not less than forty- five (45) days prior to the Hearing, and such notice (i) shall advise the taxing bodies represented on the joint review board of the time and place of the first meeting of the joint review board and (ii) shall also include an invitation to each taxing district and the Illinois Department of Commerce and Economic Opportunity to submit written comments prior to the date of the Hearing to the City, to the attention of the City Clerk, City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, concerning the subject matter of the Hearing. Each such mailed notice shall include a copy of the Report, the name of an appropriate person to contact for additional information, and a copy of the proposed Redevelopment Plan. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity 332 of 939 96-O-13 7 shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 12: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 333 of 939 A-1 EXHIBIT A Legal Description of the Amended Redevelopment Project Area 334 of 939 LEGAL DESCRIPTION: THAT PART OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER; THENCE NORTHERLY ALONG THE WEST LINE OF SAID NORTHWEST QUARTER TO THE NORTHWEST CORNER OF LOT 9 IN HOWARD- HARTREY SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 1, 1993 AS DOCUMENT NO. 93696916; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 2 IN BRUMMEL PLACE SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT NO. 16650663; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE EASTERLY ALONG THE NORTH LINE OF SAID BRUMMEL SUBDIVISION AND ALONG THE EASTERLY EXTENSION THEREOF TO A POINT ON THE EAST LINE OF THE WEST HALF OF SAID NORTHWEST QUARTER; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF THE CHICAGO NORTH SHORE AND MILWAUKEE RAILROAD; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARTREY AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER OF SECTION 25; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE POINT OF BEGINNING. 335 of 939 B-1 EXHIBIT B Form of Notice of Availability of Interested Parties Registry NOTICE AVAILABILITY OF INTERESTED PARTIES REGISTRY CITY OF EVANSTON, COOK COUNTY, ILLINOIS PROPOSED FIRST AMENDMENT TO THE HOWARD HARTREY REDEVELOPMENT PROJECT AREA Notice is hereby given that the Mayor and the City Council of the City of Evanston, Cook County, Illinois, has created an interested parties registry (the “Registry”) for the proposed First Amendment to the Howard Hartrey Redevelopment Project Area. The Registry, together with the rules and regulations heretofore approved by the City for the Registry (the “Rules and Regulations”), is on file and available for public inspection during normal business hours at the office of the City Clerk at 2100 Ridge Avenue, Evanston, Illinois. All interested persons may register with the City on the Registry as provided in the Rules and Regulations in order to receive information on the designation of the proposed amended Redevelopment Project Area or the approval of a proposed amended redevelopment plan and project therefor. /s/ City Clerk City of Evanston, Cook County, Illinois 336 of 939 EXHIBIT C Form of Notice of Public Hearing NOTICE OF PUBLIC HEARING CITY OF EVANSTON, COOK COUNTY, ILLINOIS PROPOSED FIRST AMENDMENT TO THE HOWARD HARTREY REDEVELOPMENT PROJECT AREA Notice is hereby given that on October 28, 2013, at 7:15 P.M. at the Council Chambers, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois, a public hearing will be held to consider the approval of the proposed amended redevelopment plan (the “Redevelopment Plan”) and the amendment of that certain redevelopment project area known as the Howard Hartrey Redevelopment Project Area (the “First Amendment to the Howard Hartrey Redevelopment Project Area”). The Redevelopment Project Area as amended consists of the territory legally described as in Exhibit 1 attached and generally described below: The proposed amendments to the Howard Hartrey Redevelopment Project Area consist primarily of vacant industrial property located to the north of the existing Howard Hartrey Redevelopment Project Area (and north of Brummel Place/Shure Drive) bounded by the shopping center and Howard Street on the south, Hartrey Avenue to the east, and the rail right of way to the north. The “Vineyard” property located to the west of the former Shure facility is not included. There will be considered at the hearing approval of the amendments to the Howard Hartrey Redevelopment Plan and Project and the amendment of the Redevelopment Project Area and confirmation of tax increment allocation financing therefor. The proposed amended Redevelopment Plan and Project is on file and available for public inspection at the office of the City Clerk, City Hall, 2100 Ridge Avenue, Evanston, Illinois. Pursuant to the First Amendment to the Howard Hartrey Redevelopment Plan and Project the City proposes to alleviate conservation area conditions in the amended Redevelopment Project Area and to enhance the tax base of the City and the taxing districts having taxable property within the amended Redevelopment Project Area by utilizing tax increment financing to fund various eligible project costs to stimulate private investment within the Redevelopment Project Area. These eligible project costs may include, but may not be limited to, studies, surveys, professional fees, property assembly costs, construction of public improvements and infrastructure, renovation, reconstruction, rehabilitation and repair of existing buildings, financing, administrative and other professional costs, all as authorized under the Tax Increment Allocation Redevelopment Act, as amended. The amended Redevelopment Plan objectives include promoting and protecting the health, safety, morals and welfare of the public by establishing a public/private 337 of 939 partnership, fostering economic growth, development and training in the City by working within the guidelines of the business attraction and retention strategies developed by the City, encouraging private investment while conforming with the City’s comprehensive plan, restoring and enhancing the City’s tax base, enhancing the value of the proposed amended Redevelopment Project Area, improving the environmental quality of the proposed amended Redevelopment Project Area and retaining and attracting employment opportunities within the proposed amended Redevelopment Project Area. To achieve these objectives, the amended Redevelopment Plan proposes to provide assistance by paying or reimbursing costs related to the acquisition, construction and installation of public facilities, property assembly, site preparation and improvement, environmental remediation, job training and other eligible redevelopment project costs, the execution of one or more redevelopment agreements, and the payment of financing, administrative and other professional costs. Prior to the date of the hearing, each taxing district having property in the First Amendment to the Howard Hartrey Redevelopment Project Area and the Illinois Department of Commerce and Economic Opportunity may submit written comments to the City, to the attention of the City Clerk, 2100 Ridge Avenue, Evanston, Illinois 60201. There is hereby convened a joint review board to consider the proposed First Amendment to the Howard Hartrey Redevelopment Plan and Project for and the amendment of the Redevelopment Project Area and the confirmation of tax increment allocation financing therefor. The joint review board shall consist of a representative selected by each community college district, local elementary school district and high school district or each local community unit school district, park district, library district, township, fire protection district and county that will have the authority to directly levy taxes on the property within the amended Redevelopment Project Area at the time that the amendment to the Redevelopment Project Area is approved, a representative selected by the City, and a public member. The first meeting of said joint review board shall be held at 3:00 pm. on September 12, 2013, at the Evanston City Hall, 2100 Ridge Avenue, Evanston, Illinois. At the hearing, all interested persons or affected taxing districts may file written objections with the City Clerk and may be heard orally with respect to any issues regarding the amendment of the Redevelopment Plan and Project for and the amendment of the Redevelopment Project Area and the confirmation of tax increment allocation financing therefor. The hearing may be adjourned by the Mayor and the City Council of the City without further notice other than a motion to be entered upon the minutes of the hearing fixing the time and place of the subsequent hearing. City Clerk City of Evanston Cook County, Illinois 338 of 939 CITY OF EVANSTON TIF REDEVELOPMENT PLAN HOWARD-HARTREY TIF DISTRICT 1st AMENDMENT “Redevelopment plan" means the comprehensive program of the municipality for development or redevelopment intended by the payment of redevelopment project costs to reduce or eliminate those conditions the existence of which qualified the redevelopment project area as a "blighted area" or "conservation area" or combination thereof or "industrial park conservation area," and thereby to enhance the tax bases of the taxing districts which extend into the redevelopment project area as set for in the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-3, et. seq., as amended. Prepared for: City of Evanston, Illinois Prepared Jointly by: Kane, McKenna and Associates, Inc. and The City of Evanston Original TIF Plan – March 1992 Draft 1st Amendment – July 2013 DRAFT DATED 7/30/13 339 of 939 CITY OF EVANSTON TIF REDEVELOPMENT PLAN HOWARD-HARTREY TIF DISTRICT– 1ST AMENDMENT TABLE OF CONTENTS SECTION TITLE PAGE I. Introduction 1 II. The Proposed TIF District, as Amended 3 III. Amendments to TIF Plan 4 Appendix 1 Original TIF Plan Appendix 2 TIF District Maps as Amended Appendix 3 Legal Description for TIF District as Amended Appendix 4 TIF Qualification Report for Amendment Area 340 of 939 City of Evanston - Howard Hartrey TIF Page 1 I. INTRODUCTION In 1992, the City of Evanston adopted the Howard and Hartrey Redevelopment Plan and Project (the “Original TIF Plan,” contained in Appendix 1). The purpose of this report is to update and amend the Original TIF Plan principally by adding two (2) parcels to the TIF District. A secondary goal is revise the Original TIF Plan to ensure that it complies with statutory changes made to the TIF Act after 1992. The City is pursuing the proposed amendment as part of its strategy to promote the continued revitalization of key under-utilized properties located within the Howard-Hartrey TIF District, as amended. Kane, McKenna and Associates, Inc. (KMA) has been retained by the City of Evanston to assist the City in drafting this amendment to the Plan. Objectives. The City’s general economic development objectives are to enhance residential, commercial, retail, industrial and mixed use opportunities within the City, including the proposed Howard-Hartrey TIF District, as amended. To achieve this overarching objective, the City has issued the following guidelines identified in the 2000 Comprehensive Plan that would apply to the Howard- Hartrey TIF District. (Refer to Exhibit 1 below.) Exhibit 1 Components of Comprehensive Plan Applicable to Howard/Hartrey TIF Comprehensive Plan Objectives Policies/Actions Promote the growth and redevelopment of business, commercial, and industrial areas • Encourage the location of new or expanding businesses in existing commercial and mixed-use locations that would benefit from redevelopment Retain and attract businesses in order to strengthen Evanston's economic base • Support a cooperative marketing effort [with external entities] to attract new businesses to vacant storefronts and commercial spaces Recognize and support the strong role neighborhood business districts play in Evanston's economy and its identity • Protect and enhance the traditional character of neighborhood business districts; carefully examine proposed design changes using the Zoning and Sign Ordinances, and site plan and appearance review • Develop strategies where feasible for addressing parking and circulation concerns of merchants and surrounding residents Support and encourage efforts at employment assistance and linkages • Promote and support job readiness and training programs as well as small business start-up assistance programs Source: City of Evanston Comprehensive General Plan, 2000 341 of 939 City of Evanston - Howard Hartrey TIF Page 2 Given the City's goals as well as the conditions described in this report, the City has made a determination that it is highly desirable to promote the redevelopment of the proposed Howard-Hartrey TIF District, as amended. Without an implementation plan for redevelopment, City officials believe adverse conditions will worsen. The City intends to implement such a plan in order to restore, stabilize, and increase the economic base of the TIF District and provide better roadway and alley access to and within the area. These activities will not only benefit the community as a whole but also generate additional tax revenues to support municipal services. Because of the conditions observed in the Howard-Hartrey TIF District, as amended, and the required coordination for future land uses, the City is favorably disposed toward supporting redevelopment efforts. The City has determined that redevelopment should take place through the benefit and guidance of comprehensive economic planning by the City. Through this coordinated effort, the TIF District is expected to improve and development barriers will be eliminated. The City affirms the following findings: o The TIF District, as amended, on the whole has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of the TIF Redevelopment Plan, as amended; o Redevelopment currently planned for the Howard-Hartrey TIF District, as amended, is feasible only with public financial assistance; and o The TIF Redevelopment Plan, as amended, conforms to the comprehensive plan for the development of the City as a whole, as reflected in the City’s zoning map. By the establishment and utilization of a TIF redevelopment plan, as amended, the City intends to continue efforts to provide the assistance required to eliminate conditions detrimental to successful redevelopment of the TIF District. The use of TIF relies upon induced private redevelopment in the Howard-Hartrey TIF District to create higher real estate values that would otherwise decline without such investment. By so doing, it would result in increased property taxes compared to the previous land use (or lack of use). In this way, the existing tax base for all tax districts would be protected and a portion of future increased taxes pledged to attract the requisite private investment. It is found, and certified by the City, in connection to the process required for the amendment of this Plan and Project pursuant to 65 ILSC Section 5/11- 342 of 939 City of Evanston - Howard Hartrey TIF Page 3 74.4.3(n)(5) of the Act, that this Plan and Project will not result in the displacement of 10 or more inhabited residential units. Therefore, this Plan and Project does not include a housing impact study. If at a later time the City does decide to dislocate more than ten (10) inhabited residential units, this Plan would have to be amended and a housing impact study would be completed. 343 of 939 City of Evanston - Howard Hartrey TIF Page 4 II. THE PROPOSED TIF DISTRICT, AS AMENDED The purpose of this report is to amend the TIF Plan principally by adding two (2) parcels to the TIF District. A secondary goal is to update the TIF Plan to conform to recent statutory changes made to the TIF Act after the Original Plan was put into effect. The TIF District, as amended, is generally located northwest of the intersection of Howard Street and Hartrey Avenue. At the time the Original Plan was adopted in 1992, the area was an obsolete industrial area; subsequent to the adoption of TIF financing, the City facilitated the conversion of the area into a successful retail shopping center. In contrast, the adjacent Amendment Area has remained an obsolete industrial area, and has not been revitalized relying on solely private sector resources. As a result, the City again seeks to use TIF financing to help bring about a similar conversion to a modern use in the Amendment Area. Currently, the TIF District Amendment Area suffers from a variety of economic development impediments, as identified in the TIF Act. As indicated in the original TIF Redevelopment Plan, it suffers from various “conservation area” factors as defined in the TIF Act. Appendix 4 identifies additional redevelopment impediments that limit redevelopment of the Amendment Area. The Original TIF Plan contained in Appendix 1 also provides a boundary map and legal description of the TIF District. 344 of 939 City of Evanston - Howard Hartrey TIF Page 5 III. AMENDMENTS TO THE TIF PLAN In this section, amendments to the Original TIF Plan are presented. For reference, relevant excerpts from the Original TIF Plan are shown, with amendments showing additions and deletions to the original language. Collectively, the amendatory language comprises the “1st Amendment.” Amendment A Page 6 of the Original TIF Plan Ultimately, the implementation of the Redevelopment Plan and Project will benefit the City and all the taxing districts which encompass the RPA in the form of a significantly expanded tax base. It is anticipated that the implementation of this Redevelopment Plan and Project will have a minimal financial impact on most of the affected taxing districts. It is expected that the actions taken by the City to stabilize and encourage growth of its tax base through the implementation of this Redevelopment Plan and Project will have a positive impact on the affected taxing districts. Strategies will be encouraged to promote growth via private investment within the area. Specific objectives are geared to stabilize the RPA’s existing strengths and revitalize the RPA’s redevelopment potential. The City may consider the declaration of sufficient surplus funds (as long as those funds are not already obligated to TIF projects) on an annual basis. Any surplus Special Tax Allocation Funds, to the extent any surplus exists, will be proportionately shared, based on the appropriate tax rates for a given year, with the various taxing districts, including the City, after all TIF-eligible costs either expended or incurred as an obligation by the City have been duly accounted for through administration of the Special Tax Allocation Fund to be established by the City as provided by the Act. Amendment B Page 15 of the Original TIF Plan (1) Professional Service Costs – Costs of studies, surveys, development of plans, and specifications, implementation and administration of the redevelopment plan including but not limited to staff and professional service costs for architectural, engineering, legal, marketing, financial, planning or other special services, provided however that no charges for professional services may be based on a percentage of the tax increment collected; except that on and after November 1, 1999 (the effective date of Public Act 91- 345 of 939 City of Evanston - Howard Hartrey TIF Page 6 478), no contracts for professional services, excluding architectural and engineering services, may be entered into if the terms of the contract extend beyond a period of 3 years. After consultation with the municipality, each tax increment consultant or advisor to a municipality that plans to designate or has designated a redevelopment project area shall inform the municipality in writing of any contracts that the consultant or advisor has entered into with entities or individuals that have received, or are receiving, payments financed by tax increment revenues produced by the redevelopment project area with respect to which the consultant or advisor has performed, or will be performing, service for the municipality. This requirement shall be satisfied by the consultant or advisor before the commencement of services for the municipality and thereafter whenever any other contracts with those individuals or entities are executed by the consultant or advisor; The cost of marketing sites within the redevelopment project area to prospective businesses, developers, and investors; Annual administrative costs shall not include general overhead or administrative costs of the municipality that would still have been incurred by the municipality if the municipality had not designated a redevelopment project area or approved a redevelopment plan; In addition, redevelopment project costs shall not include lobbying expenses; (2) Property Assembly Costs – Property assembly costs including but not limited to acquisition of land and other property, real or personal, or rights or interests therein, demolition of buildings, site preparation, site improvements that serve as an engineered barrier addressing ground level or below ground environmental contamination, including, but not limited to parking lots and other concrete or asphalt barriers, and the clearing and grading of land; (3) Improvements to Public or Private Buildings – Costs of rehabilitation, reconstruction, repair, or remodeling of existing public or private buildings, fixtures, and leasehold improvements; and the cost of replacing an existing public building if pursuant to the implementation of a redevelopment project the existing public building is to be demolished to use the site for private investment or devoted to a different use requiring private investment; including any direct or indirect costs relating to Green Globes or LEED certified construction elements or construction elements with an equivalent certification; (4) Public Works – Costs of the construction of public works or improvements, including any direct or indirect costs relating to Green Globes or LEED certified construction elements or construction elements with an equivalent certification, except that on and after November 1, 1999, redevelopment project costs shall not include the cost of constructing a new municipal public building principally used to provide offices, storage space, or conference facilities or vehicle storage, maintenance, or repair for administrative, public safety, or public works personnel and that is not intended to replace an existing public building as provided under paragraph (3) of subsection (q) of Section 11-74.4-3 unless either (i) the construction of the new municipal building implements a redevelopment project that was included in a redevelopment plan that 346 of 939 City of Evanston - Howard Hartrey TIF Page 7 was adopted by the municipality prior to November 1, 1999 or (ii) the municipality makes a reasonable determination in the redevelopment plan, supported by information that provides the basis for that determination, that the new municipal building is required to meet an increase in the need for public safety purposes anticipated to result from the implementation of the redevelopment plan; (5) Job Training – Costs of job training and retraining projects, including the cost of "welfare to work" programs implemented by businesses located within the redevelopment project area; (6) Financing Costs – Financing costs including but not limited to all necessary and incidental expenses related to the issuance of obligations and which may include payment of interest on any obligations issued pursuant to the Act accruing during the estimated period of construction of any redevelopment project for which such obligations are issued and for a period not exceeding 36 months thereafter and including reasonable reserves related thereto; (7) Capital Costs –All or a portion of a taxing district's capital costs resulting from the redevelopment project necessarily incurred or to be in furtherance of the objectives of the redevelopment plan and project, to the extent the municipality by written agreement accepts and approves the same; (8) School-Related Costs – For redevelopment project areas designated (or redevelopment project areas amended to add or increase the number of tax-increment- financing assisted housing units) on or after November 1, 1999, an elementary, secondary, or unit school district's increased costs attributable to assisted housing units located within the redevelopment project area for which the developer or redeveloper receives financial assistance through an agreement with the municipality or because the municipality incurs the cost of necessary infrastructure improvements within the boundaries of the assisted housing sites necessary for the completion of that housing as authorized by the Act, and which costs shall be paid by the municipality from the Special Tax Allocation Fund when the tax increment revenue is received as a result of the assisted housing units and shall be calculated annually. (89) Relocation Costs – To the extent that a municipality determines that relocation costs shall be paid or is required to make payment of relocation costs by federal or State law or in order to satisfy subparagraph (7) of subsection (n) of the Act; (10) Payment in lieu of taxes; (119) Other Job Training – Costs of job training, retraining, advanced vocational education or career education, including but not limited to courses in occupational, semi-technical or technical fields leading directly to employment, incurred by one or more taxing districts, provided that such costs (i) are related to the establishment and maintenance of additional job training, advanced vocational education or career education programs for persons employed or to be employed by employers located in a redevelopment project area; and (ii) when incurred by a taxing district or taxing 347 of 939 City of Evanston - Howard Hartrey TIF Page 8 districts other than the municipality, are set forth in a written agreement by or among the municipality and the taxing district or taxing districts, which agreement describes the program to be undertaken, including but not limited to the number of employees to be trained, a description of the training and services to be provided, the number and type of positions available or to be available, itemized costs of the program and sources of funds to pay for the same, and the term of the agreement. Such costs include, specifically, the payment by community college districts of costs pursuant to Sections 3- 37, 3-38, 3-40 and 3-40.1 of the Public Community College Act and by school districts of costs pursuant to Sections 10-22.20a and 10-23.3a of The School Code; (1210) Developer Interest Cost – If deemed prudent by the City Council of the City for the redevelopment project, interest costs incurred by the redeveloper related to the construction, renovation or rehabilitation of a redevelopment project provided that: (a) such costs are to be paid directly from the special tax allocation fund established pursuant to the Act; (b) such payments in any one year may not exceed 30% of the annual interest costs incurred by the redeveloper with regard to the redevelopment project during that year; (c) if there are not sufficient funds available in the special tax allocation fund to make the payment then the amounts so due shall accrue and be payable when sufficient funds are available in the special tax allocation fund; (d) the total of such interest payments paid pursuant to the Act may not exceed 30% of the total (i) cost paid or incurred by the redeveloper for the redevelopment project plus (ii) redevelopment project costs excluding any property assembly costs and any relocation costs incurred by a municipality pursuant to the Act; (e) the cost limits set forth in subparagraphs (B) and (D) of paragraph shall be modified for the financing of rehabilitated or new housing units for low-income households and very low-income households, as defined in Section 3 of the Illinois Affordable Housing Act. The percentage of 75% shall be substituted for 30% in subparagraphs (B) and (D). (f) Instead of the eligible costs provided by subparagraphs (B) and (D), as modified by this subparagraph, and notwithstanding any other provisions of the Act to the contrary, the municipality may pay from tax increment revenues up to 50% of the cost of construction of new housing units to be occupied by low- income households and very low-income households as defined in Section 3 of the Illinois Affordable Housing Act. The cost of construction of those units may be derived from the proceeds of bonds issued by the municipality under the Act or other constitutional or statutory authority or from other sources of municipal revenue that may be reimbursed from tax increment revenues or the proceeds of bonds issued to finance the construction of that housing. The eligible costs provided under this subparagraph (F) shall be an eligible cost for the construction, renovation, and rehabilitation of all low and very low-income housing units, as defined in Section 3 of the Illinois Affordable Housing Act, within the redevelopment project area. If the low and very low-income units are part of a residential redevelopment project that includes units not affordable to 348 of 939 City of Evanston - Howard Hartrey TIF Page 9 low and very low-income households, only the low and very low-income units shall be eligible for benefits under subparagraph (F). (11) Payment in lieu of taxes; The TIF Act prohibits certain costs: Unless explicitly stated herein the cost of construction of new privately-owned buildings shall not be an eligible redevelopment project cost. The statute prohibits costs related to retail development that results in the closing of nearby facilities of the same retailers. Specifically, none of the redevelopment project costs enumerated in the Act shall be eligible redevelopment project costs if those costs would provide direct financial support to a retail entity initiating operations in the redevelopment project area while terminating operations at another Illinois location within 10 miles of the redevelopment project area but outside the boundaries of the redevelopment project area municipality. No cost shall be a redevelopment project cost in a redevelopment project area if used to demolish, remove, or substantially modify a historic resource, after August 26, 2008 (the effective date of Public Act 95-934), unless no prudent and feasible alternative exists. "Historic resource" for the purpose of this item means (i) a place or structure that is included or eligible for inclusion on the National Register of Historic Places or (ii) a contributing structure in a district on the National Register of Historic Places. This item (14) does not apply to a place or structure for which demolition, removal, or modification is subject to review by the preservation agency of a Certified Local Government designated as such by the National Park Service of the U.S. Department of the Interior. Amendment C Page 18 of the Original TIF Plan Program Actions/Improvements Estimated Costs Land Acquisition and Assembly Costs including Demolition and Clearance/Site Preparation $7,000,000 11,000,000 Construction of Public Facilities and Buildings, Rehabilitation, and Related Public Improvements Including the Relocation of Existing Utilities and the Provision of Utility Service 100,000 $3,500,000 Environmental Remediation $1,500,000 Utility Improvements Including, But Not Limited to, Water, Storm, Sanitary Sewer, and the Service of Public Facilities 250,000 $1,500,000 Construction and Reconfiguration of Parking Rights-of-Way and Street Improvements/Construction, signalization, Traffic Control, Lighting, Landscaping, Buffering and Streetscaping 500,000 $1,000,000 Interest Costs Pursuant to the Act 100,000 349 of 939 City of Evanston - Howard Hartrey TIF Page 10 $200,000 Planning, Legal, Engineering, Administrative, Annual Reporting, Marketing, and Other Professional Service Costs 250,000 $200,000 Relocation 100,000 $200,000 Job Training 100,000 $200,000 Miscellaneous/Contingencies 100,000 $0 Payments Pursuant to Intergovernmental Agreements $200,000 TOTAL ESTIMATED COSTS $8,500,00,0 $19,500,000 Notes: (1) All project cost estimates are in 20131992 dollars. Costs may be adjusted for inflation per the TIF Act. (2) In addition to the above stated costs, any bonds issued to finance a phase of the Project may include an amount of proceeds sufficient to pay customary and reasonable charges associated with the issuance of such obligations, interest associated with such obligations, and capitalized interest and reasonably required reserves. (3) Adjustments to the estimated line-item costs above are expected. Adjustments may be made in line-items within the total, either increasing or decreasing line-items costs for redevelopment. Each individual project cost will be reevaluated in light of the projected private development and resulting tax revenues as it is considered for public financing under the provisions of the Act. (4) The totals of the line-items set forth above are not intended to place a total limit on the described expenditures, as the specific items listed above are not intended to preclude payment of other eligible redevelopment project costs in connection the redevelopment of the RPA – provided the total amount of payment for eligible redevelopment project costs shall not exceed the overall budget amount outlined above. Amendment D Page 21 of the Original TIF Plan Anticipated Equalized Assessed Valuation Upon completion of the anticipated private development of the RPA by the year 19952015, it is estimated that the equalized assessed valuation of the property within the Redevelopment Project Area will be increased by approximately $25,500,0005,700,000. The estimate assumes a constant Cook County equalization factor (multiplier) of 1.9133 and 1992 dollars. Amendment E Page 24 of the Original TIF Plan This Redevelopment Project and retirement of all obligations to finance redevelopment costs will be completed on or before a date 23 years from the adoption of the ordinance designating the Redevelopment Project Area. Actual construction activities are anticipated to be completed within four (4) years. The actual date for such completion and retirement of obligations shall not be later than December 31 of the year in which the payment to the municipal treasurer pursuant to the Act is to be made with respect to ad valorem taxes levied in the twenty-third calendar year after the ordinance approving the RPA is adopted. 350 of 939 City of Evanston - Howard Hartrey TIF Page 11 Amendment F Appendix A of the Original TIF Plan (Legal Description) The Southwest Quarter of the Northwest Quarter of Section 25, Township 41 North, Range 13, East of the Third Principal Meridian (except the North 150 feet lying West of the East 33 feet thereof) and the West 33 feet of the Southeast Quarter of the Northwest Quarter of said Section 25, (except the North 183 feet thereof) all in Cook County, Illinois, and including the amended legal description attached as Appendix 3. Amendment G Maps 2, 3 and 4 of the Original TIF Plan The TIF District boundary maps, existing land use map, and intended land use map (Maps 2, 3 and 4 of the Original TIF Plan) are replaced by the maps enclosed herein as Appendix 2. 351 of 939 City of Evanston - Howard Hartrey TIF Page 12 Appendix 1 Original TIF Plan 352 of 939 353 of 939 354 of 939 355 of 939 356 of 939 357 of 939 358 of 939 359 of 939 360 of 939 361 of 939 362 of 939 363 of 939 364 of 939 365 of 939 366 of 939 367 of 939 368 of 939 369 of 939 370 of 939 371 of 939 372 of 939 373 of 939 374 of 939 375 of 939 376 of 939 377 of 939 378 of 939 379 of 939 380 of 939 381 of 939 382 of 939 383 of 939 384 of 939 385 of 939 386 of 939 387 of 939 388 of 939 389 of 939 390 of 939 391 of 939 392 of 939 393 of 939 394 of 939 395 of 939 396 of 939 397 of 939 398 of 939 399 of 939 400 of 939 401 of 939 402 of 939 403 of 939 404 of 939 405 of 939 406 of 939 407 of 939 408 of 939 409 of 939 410 of 939 411 of 939 412 of 939 413 of 939 414 of 939 City of Evanston - Howard Hartrey TIF Page 13 Appendix 2 TIF District Maps as Amended 415 of 939 2255 2135216 2125228 2485 101 2145227 2141213221382126212221252119109 21402142213 213721352131213621292127212421342130213321352119 2118212 2495 2301 2209 225 21322131212321182121232 21442145219 221 233 235 2141213721242289 217 2138214121392130218 220 224 230 2121222 214421282122Br um m e l S t Dobson S t Ho ward S t Richmond AveBru mm el P l Hartrey AveHartrey AveProposed Howard and Hartrey TIF Expansion Proposed TIF Addition TIF District #3 Building Sidewalk / Driveway Railroad Bridge Outline Street Alley Parking Lot Park Water City of Evanston 7/25/2013 PropHowardHartreyTIFExpansion.mxd0 100 200 30050 Feet This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.416 of 939 City of Evanston - Howard Hartrey TIF Page 14 Appendix 3 Legal Description for the TIF District as Amended 417 of 939 LEGAL DESCRIPTION: THAT PART OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS, BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER; THENCE NORTHERLY ALONG THE WEST LINE OF SAID NORTHWEST QUARTER TO THE NORTHWEST CORNER OF LOT 9 IN HOWARD- HARTREY SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 1, 1993 AS DOCUMENT NO. 93696916; THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT 9 TO THE SOUTHWEST CORNER OF LOT 2 IN BRUMMEL PLACE SUBDIVISION, BEING A SUBDIVISION IN SAID NORTHWEST QUARTER ACCORDING TO THE PLAT THEREOF RECORDED JULY 26, 1956 AS DOCUMENT NO. 16650663; THENCE NORTHERLY ALONG THE WEST LINE OF SAID LOT 2 TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE EASTERLY ALONG THE NORTH LINE OF SAID BRUMMEL SUBDIVISION AND ALONG THE EASTERLY EXTENSION THEREOF TO A POINT ON THE EAST LINE OF THE WEST HALF OF SAID NORTHWEST QUARTER; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF THE CHICAGO NORTH SHORE AND MILWAUKEE RAILROAD; THENCE EASTERLY ALONG SAID SOUTH RIGHT-OF-WAY LINE TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARTREY AVENUE; THENCE SOUTHERLY ALONG SAID EAST RIGHT-OF-WAY LINE AND SOUTHERLY EXTENSION THEREOF TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER OF SECTION 25; THENCE WESTERLY ALONG SAID SOUTH LINE TO THE POINT OF BEGINNING. 418 of 939 City of Evanston - Howard Hartrey TIF Page 15 Appendix 4 TIF Qualification Report for Amendment Area 419 of 939 CITY OF EVANSTON TIF QUALIFICATION REPORT HOWARD-HARTREY TIF DISTRICT 1st AMENDMENT A study to determine whether all or a portion of an area located in the City of Evanston qualifies as a conservation area as set forth in the definitions in the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-3, et seq., as amended. Prepared for: The City of Evanston, Illinois Prepared Jointly by: The City of Evanston, Illinois and Kane, McKenna and Associates, Inc. July 2013 DRAFT DATED 7/30/13 420 of 939 CITY OF EVANSTON TIF ELIGIBILITY REPORT HOWARD-HARTREY TIF DISTRICT – 1st AMENDMENT TABLE OF CONTENTS SECTION TITLE PAGE Executive Summary I. Introduction and Background 1 II. Qualification Criteria Used 3 III. The TIF District 6 IV. Methodology of Evaluation 7 V. Qualification Findings for TIF District 8 VI. Summary of Findings / General Assessment of 13 Qualification Exhibit A TIF Boundary Map 421 of 939 EXECUTIVE SUMMARY Kane, McKenna and Associates, Inc. (“KMA”) has been retained by the City of Evanston (the “City”) to conduct an analysis of an area that would result in the addition of two (2) tax parcels to the existing Howard-Hartrey Tax Increment Finance (TIF) District (the “1st Amendment”). The City seeks to add the 2 parcels to the TIF District as part of its strategy to promote the revitalization of key under-utilized properties located within the City. The 2 parcels are defined herein as the “Amendment Area.” The Howard-Hartrey TIF District was established in 1992, and succeeded in encouraging private developers to convert a former industrial area into a thriving retail shopping center. The City has two aims in pursuing the addition of the parcels to the TIF district. The first goal is to promote redevelopment of certain parcels that have experienced certain impediments such as obsolescence and excessive vacancies (similar to the problems confronting the City in 1992). The TIF District formation would enable the City to address these ongoing impediments to redevelopment. Secondly, TIF establishment would address the limited opportunities the City has to encourage new industrial, commercial and mixed use growth within a community. Industrial uses within Evanston are particularly limited, due to a combination of factors: physical barriers to growth such as the lakefront, competing uses (e.g., recreational uses and higher education uses), scarcity of large vacant sites suitable for industrial and warehouse uses, and competition with other communities that have advanced their industrial capabilities (e.g., certain municipalities in Will County and portions of Cook County). Consequently, the targeted area within the Howard-Hartrey TIF District presents a unique opportunity for industrial development. Further, the City is limited in terms of annexation opportunities, and it has an unusually high number of tax-exempt properties. Because the City (a) is a mature community that can no longer grow through annexation, (b) has few parcels of undeveloped land remaining within City limits, and (c) has few clusters of properties served by major roadways, the targeted redevelopment area provides a rare opportunity to undertake major new reinvestment projects. By so doing, it would support the City’s strategy for the encouragement of growth through the reuse and redevelopment of older or under-utilized properties. Based upon the analysis completed to date, KMA has reached the following conclusions regarding the qualification of the TIF District: 1) The Amendment Area proposed for inclusion within the TIF District qualifies as a “conservation area” pursuant to the Act – The Amendment Area qualifies as a conservation area under the Illinois Tax Increment Allocation Redevelopment Act (ILCS 5/11-74.4-1 et. seq., as amended; hereinafter referred to as the “TIF Act” or “Act”). This condition prevents, or threatens to prevent, the healthy economic and physical development of properties in a manner that the community deems essential to its overall economic health. 422 of 939 2) Current conditions impede redevelopment – The existence of certain conditions found within the Amendment Area present impediments to the area’s successful redevelopment. This is because the factors negatively impact coordinated and substantial private sector investment in the overall TIF District. Without the use of City planning and economic development resources to mitigate such factors, potential redevelopment projects (along with other activities that require private sector investment) are not likely to be economically feasible. 3) Viable redevelopment sites could produce incremental revenue – Within the TIF District including the Amendment Area, there are parcels which potentially could be redeveloped or rehabilitated and thereby produce incremental property tax revenue. Such revenue, used in combination with other City resources for redevelopment incentives or public improvements, would likely stimulate private investment and reinvestment in these sites and ultimately throughout the TIF District. 4) TIF amendment recommended – To mitigate redevelopment area conditions, promote private sector investment, and foster the economic viability of the TIF District, KMA recommends that the City proceed with the amendment of the existing TIF District. Because the City will not be considering the redevelopment of residential parcels, and it will certify that it will not dislocate 10 or more residential units within the TIF district, the City will not conduct a housing impact study pursuant to the TIF Act. 423 of 939 TIF Eligibility Report City of Evanston, Illinois 1 I. INTRODUCTION AND BACKGROUND In the context of planning for the amendment of the Howard-Hartrey Tax Increment Financing District, the City of Evanston has evaluated certain parcels in the vicinity of Howard Street and Hartrey Avenue to determine whether they qualify under the TIF Act for amendment into the district. Kane, McKenna and Associates, Inc. has agreed to undertake the study of the Redevelopment Project Area (RPA) on the City’s behalf. Economic Development Goals. The redevelopment of the proposed RPA is consistent with the City’s overarching land use objectives, which are contained in the Comprehensive Plan, zoning ordinance and other land use planning elements. In the Comprehensive Plan adopted in 2000, the City has articulated a number of economic development objectives which would be supported by the City’s amendment of the TIF District to include the Amendment Area parcels. For example, a goal is to promote “growth and redevelopment of businesses, commercial, and industrial areas.” Given the gap between the City’s goals for the area versus the current conditions described in this report, the City has determined that the redevelopment of the proposed RPA would be highly beneficial to the community. With a redevelopment strategy in place, the economic base of the RPA would be stabilized and increased – thereby benefiting the community as a whole. Without such a redevelopment strategy, the adverse conditions identified in this report would likely worsen. The City has further determined that redevelopment (including industrial development) is feasible only with public finance assistance. The creation and utilization of a TIF redevelopment plan is intended by the City to help provide the assistance required to eliminate conditions detrimental to successful redevelopment of the TIF District. The use of TIF relies upon induced private redevelopment in the RPA to create higher real estate values that would otherwise decline without such investment. This would result in increased property taxes compared to the previous land use (or lack of use). In this way, the existing tax base for all tax districts would be protected and a portion of future increased taxes pledged to attract the requisite private investment. Current Land Use. The existing TIF District is in the vicinity of the Howard-Hartrey Avenue intersection, situated on the north side of Howard Street (the south side is part of the City of Chicago). Historically, the area has had mostly a variety of for-profit, non-residential land uses, such as industrial, retail, and commercial uses. Prior to the establishment of the Howard-Hartrey TIF District in 1992, the area was used primarily by industrial tenants. However, given market trends at the time, the area and the end users (Shure and Bell and Howell) became non-competitive and the end users eventually closed operations. The City responded in 1992 by establishing the existing TIF District. The TIF District has succeeded in catalyzing the conversion of the area from an obsolete industrial use to 424 of 939 TIF Eligibility Report City of Evanston, Illinois 2 a successful commercial use, producing public benefits such as the reuse of underutilized properties, diversified tax revenue for the City (and for school district when the TIF District is retired), and a modern, aesthetically pleasing set of structures for residents to shop at. Consequently, the City is seeking via the addition of the Amendment Area to replicate the success of the existing TIF District by making a similar conversion from obsolete industrial to a modern use that enhances the tax base of the City. The City believes that there are redevelopment opportunities, if the City were to pursue tax increment financing and coordination of redevelopment strategies for the Amendment Area. Despite these opportunities and despite certain advantages (discussed in Section III) that could be leveraged, many parcels in the area remain underutilized. The TIF District as a whole suffers from a variety of economic development impediments as identified in the TIF Act, such as excessive vacancies and obsolescence. Section V of this report identifies other impediments to redevelopment. General Scope and Methodology. KMA formally began its analysis by conducting a series of meetings and discussions with City staff, starting in the summer of 2013 and continuing periodically up to the date of this report’s issuance. The purpose of the meetings was to establish boundaries for the TIF District and to gather data related to the qualification criteria for properties included in the TIF District. These meetings were complemented by a series of field surveys of the entire area to evaluate the condition of the TIF District on a parcel-by- parcel basis. The field surveys and data collected have been utilized to test the likelihood that various areas located within the TIF District would qualify for TIF designation. For the purpose of the study, properties within the TIF District were examined in the context of the TIF Act governing improved areas (separate provisions of the TIF Act address unimproved areas). The qualification factors discussed in this report qualify the area as a conservation area, as the term is defined under the TIF Act. During the course of its work, KMA reported to key City staff its findings regarding TIF qualification for the area under study. Based on these findings the City (a) made refinements to the TIF District boundaries and (b) directed KMA to complete this report and to move forward with the preparation of amendments to the Redevelopment Plan and Project for the TIF District. For additional information about KMA’s data collection and evaluation methods, refer to Section IV of this report. 425 of 939 TIF Eligibility Report City of Evanston, Illinois 3 II. QUALIFICATION CRITERIA USED With the assistance of City staff, Kane, McKenna and Associates, Inc. evaluated the TIF District to determine the presence or absence of qualifying factors listed in the TIF Act. The relevant sections of the TIF Act are found below. The TIF Act sets out specific procedures which must be adhered to in designating a TIF District/Redevelopment Project Area. By definition, a Redevelopment Project Area is: “An area designated by the municipality, which is not less in the aggregate than 1 1/2 acres and in respect to which the municipality has made a finding that there exist conditions which cause the area to be classified as an industrial park conservation area or a blighted area or a conservation area, or a combination of both blighted areas and conservation areas.” Under the Act, “conservation area” means any improved area within the boundaries of a Redevelopment Project Area located within the territorial limits of the municipality where certain conditions are met, as identified below. TIF Qualification Factors for a Conservation area. In accordance with the Illinois TIF Act, KMA performed a two-step assessment to determine if the proposed RPA qualified as a conservation area. First, KMA analyzed the threshold factor of age to determine if a majority of structures were 35 years of age or older. Secondly, the area was examined to determine if a combination of three (3) or more of the following factors were present, each of which is (i) present, with that presence documented to a meaningful extent so that a municipality may reasonably find that the factor is clearly present within the intent of the Act and (ii) reasonably distributed throughout the improved part of the redevelopment project area. Per the TIF Act, such an area is not yet a blighted area but because of a combination of the following factors is detrimental to the public safety, health, morals or welfare and such an area may become a blighted area. (A) Dilapidation. An advanced state of disrepair or neglect of necessary repairs to the primary structural components of building or improvements in such a combination that a documented building condition analysis determines that major repair is required or the defects are so serious and so extensive that the buildings must be removed. (B) Obsolescence. The condition or process of falling into disuse. Structures become ill-suited for the original use. (C) Deterioration. With respect to buildings, defects including, but not limited to, major defects in the secondary building components such as doors, windows, porches, gutters, downspouts, and fascia. With respect to surface improvements, that the condition of roadways, alleys, curbs, gutters, sidewalks, off-street parking 426 of 939 TIF Eligibility Report City of Evanston, Illinois 4 and surface storage areas evidence deterioration, including, but limited to, surface cracking, crumbling, potholes, depressions, loose paving material and weeds protruding through paved surfaces. (D) Presence of Structures Below Minimum Code Standards. All structures that do not meet the standards of zoning, subdivision, building, fire and other governmental codes applicable to property, but not including housing and property maintenance codes. (E) Illegal Use of Individual Structures. The use of structures in violation of applicable federal, State, or local laws, exclusive of those applicable to the presence of structures below minimum code standards. (F) Excessive Vacancies. The presence of buildings that are unoccupied or under-utilized and that represent an adverse influence on the area because of the frequency, extent, or duration of the vacancies. (G) Lack of Ventilation, Light, or Sanitary Facilities. The absence of adequate ventilation for light or air circulation in spaces or rooms without windows, or that require the removal of dust, odor, gas, smoke or other noxious airborne materials. Inadequate natural light and ventilation means the absence of skylights or windows for interior spaces or rooms and improper window sizes and amounts by room area to window area ratios. Inadequate sanitary facilities refers to the absence or inadequacy of garbage storage and enclosure, bathroom facilities, hot water and kitchens and structural inadequacies preventing ingress and egress to and from all rooms and units within a building. (H) Inadequate Utilities. Underground and overhead utilities such as storm sewers and storm drainage, sanitary sewers, water lines and gas, telephone and electrical services that are shown to be inadequate. Inadequate utilities are those that are: (i) of insufficient capacity to serve the uses in the Redevelopment Project Area; (ii) deteriorated, antiquated, obsolete or in disrepair; or (iii) lacking within the Redevelopment Project Area. (I) Excessive Land Coverage and Overcrowding of Structures and Community Facilities. The over-intensive use of property and the crowding of buildings and accessory facilities onto a site. Examples of problem conditions warranting the designation of an area as exhibiting excessive land coverage are: (i) the presence of buildings either improperly situated on parcels or located on parcels of inadequate size and shape in relation to present-day standards of development for health and safety and (ii) the presence of multiple buildings on a single parcel. For there to be a finding of excessive land coverage, these parcels must exhibit one or more of the following conditions: insufficient provision for light and air within or around buildings, increased threat of spread of fire due to the close proximity of buildings, lack of adequate or proper access to a public right-of-way, lack of reasonably required off-street parking or inadequate provision for loading service. 427 of 939 TIF Eligibility Report City of Evanston, Illinois 5 (J) Deleterious Land-Use or Layout. The existence of incompatible land-use relationships, buildings occupied by inappropriate mixed-uses or uses considered to be noxious, offensive or unsuitable for the surrounding area. (K) Environmental Clean-Up. The Redevelopment Project Area has incurred Illinois Environmental Protection Agency or United States Environmental Protection Agency remediation costs for (or a study conducted by an independent consultant recognized as having expertise in environmental remediation has determined a need for) the clean-up of hazardous waste, hazardous substances or underground storage tanks required by State or federal law. Any such remediation costs would constitute a material impediment to the development or redevelopment of the Redevelopment Project Area. (L) Lack of Community Planning. The Redevelopment Project Area was developed prior to or without the benefit or guidance of a community plan. This means that the development occurred prior to the adoption by the municipality of a comprehensive or other community plan or that the plan was not followed at the time of the area’s development. This factor must be documented by evidence of adverse or incompatible land-use relationships, inadequate street layout, improper subdivision, parcels of inadequate shape and size to meet contemporary development standards or other evidence demonstrating an absence of effective community planning. (M) “Stagnant” or Lagging EAV. The total equalized assessed value (EAV) of the Redevelopment Project Area has declined for three (3) of the last five (5) calendar years prior to the year in which the Redevelopment Project Area is designated, or is increasing at an annual rate that is less than the balance of the municipality for three (3) of the last five (5) calendar years, for which information is available or increasing at an annual rate that is less than the Consumer Price Index for All Urban Consumers published by the United States Department of Labor or successor agency for three (3) of the last five (5) calendar years prior to the year in which the Redevelopment Project Area is designated. 428 of 939 TIF Eligibility Report City of Evanston, Illinois 6 III. THE TIF DISTRICT The Howard-Hartrey TIF District as proposed for amendment contains parcels located northwest of the intersection of Howard Street and Hartrey Avenue. The existing TIF District parcels front Howard Street, whereas the 2 parcels proposed for inclusion (via amendment) are behind the frontage parcels and the existing shopping center. Please refer to Exhibit A which contains a map showing the boundaries of the TIF District. As mentioned, the existing TIF District has been successfully converted from an aging industrial/commercial area to a viable commercial shopping center. In contrast, the Amendment Area has yet to experience any redevelopment based on private resources only. Instead it has languished as an obsolete, vacant site, with unsuccessful efforts to find new private, for-profit tenants for the site “as is.” It should be noted that the site continues to be classified by the County as a taxable site (Class 5 industrial) and hence it still produces tax revenues, but the City endeavors to improve the site to ensure that it contributes to and solidifies the City’s tax base. Despite the obsolescence and distressed condition within the TIF District as proposed for amendment, the area has a number of assets that could be leveraged for modern uses: • Both Howard Street and McCormick Boulevard are major arterial roads and as such have the traffic counts necessary to support commercial and/or retail uses. • The Howard/Hartrey intersection is near the Howard/McCormick gateway to Evanston, so it serves as a welcoming point for visitors/shoppers/suppliers entering the City from nearby Skokie, Lincolnwood and Chicago; • Any redevelopment of the Amendment Area would potentially benefit from the proven drawing power of the retailers within the existing TIF District; and • The size of the property would allow for its reuse by a local commercial enterprise. 429 of 939 TIF Eligibility Report City of Evanston, Illinois 7 IV. METHODOLOGY OF EVALUATION In evaluating the Howard-Hartrey Amendment Area for inclusion within the existing TIF District, the following methodology was utilized: 1) Site surveys of the TIF District were undertaken by representatives from Kane, McKenna and Associates, Inc., supplemented with photographic analysis of the sites. Site surveys were completed for each parcel within the TIF District. 2) KMA performed EAV trend analysis to ascertain whether EAV growth in the TIF District underperformed EAV growth in the remaining part of the City. 3) KMA conducted evaluations of exterior structures and associated site improvements, noting such conditions as deterioration and obsolescence. Additionally, KMA reviewed the following data: 2006-2012 tax information from Cook County, tax parcel maps, site data, local history (based on discussions with City officials and staff), documents indicating historical uses of the site, and an evaluation of area-wide factors that have affected the area's development (e.g., lack of community planning, code violations, obsolescence, etc.). 4) Existing structures and site conditions were initially surveyed for the purpose of comparing said conditions against the TIF Act criteria, to the best and most reasonable extent possible. 5) The TIF District was examined to assess the applicability of the factors required for qualification for TIF designation under the TIF Act. KMA evaluated parcels by reviewing the information obtained for each factor against the relevant statutory criteria. Improved land within the RPA was examined to determine the applicability of the thirteen (13) different conservation area factors for qualification for TIF designation under this statute (referenced in Section II of this report). 430 of 939 TIF Eligibility Report City of Evanston, Illinois 8 V. QUALIFICATION FINDINGS FOR TIF DISTRICT Based upon KMA’s evaluation of parcels in the TIF District and analysis of each of the eligibility factors summarized in Section II, the following factors are presented to support qualification of the TIF District as a conservation area. These factors are found to be clearly present and reasonably distributed throughout the TIF District, as required under the TIF Act. The factors are summarized in the table below. Exhibit 2 Summary of Findings Maximum Possible Factors per Statute Minimum Factors Needed to Qualify per Statute Qualifying Factors Present in TIF District 13 3 5 • Excessive Vacancies • Lagging EAV • Deterioration • Deleterious Layout • Obsolescence Findings for Conservation Area. The TIF District is found to qualify as a conservation area under the statutory criteria set forth in the TIF Act. As a first step, KMA determined that the one structure in the Amendment Area is 35 years in age or older. It is 56 years old per Cook County Assessor data, and the adjacent parcel (classified as a minor industrial improvement pertaining to the parking lot) is listed by the Assessor as 46 years old. Secondly, KMA reviewed the 13 statutory criteria needed to qualify the area as a conservation area, determining that 5 factors were present: 1) Excessive Vacancies. The Act states that this finding is characterized by the presence of unoccupied or underutilized buildings that represent an adverse influence on the area. The only building within the Amendment Area is vacant (i.e., 100% vacancy). Moreover, according to City staff and based on City documentation, the structure has been vacant since 2002 – i.e., has not recently been vacated pending the closing of a real estate transaction, but has remained unoccupied for an extended period of time. In addition, the vacant building and adjacent surface improvements generally exhibit greater deterioration (relative to other buildings within the TIF District or adjacent to the TIF District) and appear to need corrective maintenance. Because of the reduced economic activity associated with vacancy and the relatively poor physical condition – in conjunction with the large size of the building – it represents an adverse influence on the overall TIF District and surrounding area. 431 of 939 TIF Eligibility Report City of Evanston, Illinois 9 1) Lagging or Declining EAV. The EAV of the Amendment Area has registered absolute declines in three (3) of the past (5) years (refer to chart below). Additionally, the area EAV has lagged the Consumer Price Index (CPI) for 3 of the past 5 years. Overall, the $1.49 million EAV as of the most recent tax year is lower than the initial base year ($1.89 million). Therefore, a finding of lagging EAV is made pursuant to the TIF Act. Exhibit 3 EAV Trends for Amendment Area 2012 2011 2010* 2009 2008 2007* Total EAV for TIF District $1,675,790 $1,486,875 $1,651,763 $1,686,846 $1,980,027 $1,890,491 EAV Change (%) 12.7% -10.0% -2.1% -14.8% 4.7% City-wide EAV (Net of TIF) $2,512,945,762 $2,725,880,698 $3,040,232,324 $3,304,302,523 $2,936,417,865 $2,770,449,538 City EAV Change (%) -7.8% -10.3% -8.0% 12.5% 6.0% CPI 2.1% 3.2% 1.6% -0.4% 3.8% 2.8% Notes: *Reassessment years asterisked. **Years are highlighted when EAV registered absolute declines. Source: Cook County and U.S. Bureau of Labor Statistics 2) Deterioration. As noted in Section II, a municipality can make a finding of deterioration with respect to structures and the surface improvements present within a TIF District. In this case, both the structure and privately-owned surface improvements within the Amendment Area evidence deterioration and deferred maintenance. In particular the parking lot is in poor condition and would need repair. 3) Deleterious Layout. A municipality can make a finding of deleterious layout or land use when there exists (a) incompatible land-use relationships, (b) buildings occupied by inappropriate mixed-uses or uses considered to be noxious, or (c) uses offensive or unsuitable for the surrounding area. Most of the problems in the area reflect incompatible land-use relationships. The primary deleterious layout issue is the poor ingress/egress to and from the area. The Amendment Area is simply inadequate to accommodate modern industrial operations where (ideally) internal, off-street circulation of trucks and vehicles is done with wide, easily traversed streets to reach loading bays etc. There is no direct northern, southern or western right-of-way access to the 2 parcels. The only access is as follows: turning in from the south via Howard Street, “looping” around the eastern side of the Howard/Hartrey area or looping 432 of 939 TIF Eligibility Report City of Evanston, Illinois 10 around the western side. Approaching from the western side requires navigating around a church rather than an open area or traffic lane dedicated for industrial users. If looping around from the eastern side, a truck or other vehicle would need to travel past the Target parking lot and then execute a sharp turn to gain access to the site. The ingress/egress problems can be illustrated by comparing the Amendment Area industrial layout versus a modern industrial park (e.g., industrial parks in Northbrook, Romeoville, or in the O’Hare Airport trade area for example). Modern industrial parks typically have (a) well-marked ingress/egress points for trucks and other vehicles, (b) an efficient internal/off-street circulation pattern and (c) wide roadways to accommodate a variety of larger trucks that require more space for executing turns. 4) Obsolescence. The Act states that obsolescence is the condition or process of falling into disuse or structures that have become “ill-suited” for their original use. The area exhibits both economic and functional obsolescence. Economic obsolescence is evidenced primarily by the excessive vacancies described above. The vacant structure in particular results in the literal “disuse” of the building. Although other uses have been proposed for the former industrial structure, the original use is now obsolete with the departure of Shure (the original tenant) in 2002. Furthermore, it appears that market demand for the site as an industrial area is severely hampered by the site conditions, evidenced by City documentation showing the last transaction was written down from $4.15 million in 2005 to $2.8 million in 2008 for a non-industrial use and by Evanston appraiser Sam Salvi identifying defects that cause the site to be diminished in value. Also, Cook County Assessor data shows only 17% of the assessed value of the former Shure building is connected to the building (83% is tied to the land). By comparison, parcels 402-025 and 402-026 associated with the adjacent Target and Jewel stores list building values as 35% and 38% of overall assessed value. The foregoing data is supported by the overall EAV valuations as discussed above, which show declines in EAV both annually and over the 2007-2012 period. Functionally, the area is experiencing obsolescence related to its general age. As mentioned, the building is 56 years in age, according to Cook County Assessor data. The combination of age and certain evolving standards in commercial and industrial building design limits the competitiveness of the older buildings – i.e., limits their utility as efficient, marketable workspace. For example, as mentioned above the structure has inadequate circulation and poor ingress/egress for delivery vehicles/trucks. Lastly, the industrial building is outmoded relative to modern warehouse-type structures in competing communities (e.g., newer industrial buildings tend to be larger, with fewer internal building supports otherwise limiting usable floor space and with higher ceilings to accommodate greater space needs). 433 of 939 TIF Eligibility Report City of Evanston, Illinois 11 VI. SUMMARY OF FINDINGS / GENERAL ASSESSMENT OF QUALIFICATION The following is a summary of relevant qualification findings as it relates to the City’s potential amendment of the Howard-Hartrey TIF District. 1. The area is contiguous and is greater than 1½ acres in size; 2. The RPA Amendment Area will qualify as a conservation area. Further, the qualification factors found in the Amendment Area are present to a meaningful extent and are reasonably distributed throughout the area. A more detailed analysis of the qualification findings is outlined in Section V of this report; 3. All property in the area is expected to substantially benefit by the redevelopment project improvements; 4. The sound growth of taxing districts applicable to the area, including the City, has been impaired by the factors found present in the area; and 5. The area would not be subject to redevelopment without the investment of public funds, including incremental property tax revenue. In the judgment of KMA, these findings provide the City with sufficient justification to consider designation of the Amendment Area for inclusion within the Howard-Hartrey RPA. 434 of 939 2255 2135216 2125228 2485 101 2145227 2141213221382126212221252119109 21402142213 213721352131213621292127212421342130213321352119 2118212 2495 2301 2209 225 21322131212321182121232 21442145219 221 233 235 2141213721242289 217 2138214121392130218 220 224 230 2121222 214421282122Br um m e l S t Dobson S t Ho ward S t Richmond AveBru mm el P l Hartrey AveHartrey AveProposed Howard and Hartrey TIF Expansion Proposed TIF Addition TIF District #3 Building Sidewalk / Driveway Railroad Bridge Outline Street Alley Parking Lot Park Water City of Evanston 7/25/2013 PropHowardHartreyTIFExpansion.mxd0 100 200 30050 Feet This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.435 of 939 For City Council Meeting of August 12, 2013 Item A12 Ordinance 57-O-13: Amending Title 10 Regarding Electric Vehicle Charging Stations For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 57-O-13 Amending Title 10 to Regulate Parking in Electric Vehicle Charging Stations Date: June 26, 2013 Recommended Action: Staff recommends that the City Council City consider amending Title 10, Motor Vehicles and Traffic: Chapter 1, Section 3: Definitions by adding Plug-In Hybrid Electric Vehicle and All Electric Vehicles; Chapter 4, adding Section 19. Restricted use of Electric Vehicle Charging Stations; Chapter 11, Section 17(I) 3: Parking Violation Penalties. This ordinance was introduced at the July 22, 2013 City Council meeting. Discussion: With the addition of both private and public electric vehicle charging stations, staff recommends that City Code be amended to include the following definitions, parking restriction and penalties. Electric Vehicle: A motor vehicle propelled by electric motors(s) powered by rechargeable battery packs, or another energy storage device, that can be recharged by connecting a plug to an off -board electric power source. This definition shall include Plug-in Electric Vehicles and Plug-in Hybrid Electric Vehicles. Electric Vehicle Charging Station: A parking stall or space containing or adjacent to an electric power charging source designed to connect to and recharge an Electric Vehicle, and designated by sign to be an Electric Vehicle Charging Station. Memorandum 436 of 939 2 A person shall not park, block or otherwise bar access to parking stalls or spaces designated as electric vehicle charging stations unless the vehicle is connected for electric charging purposes. A fine of fifty-five dollars ($55.00) plus fifty dollars ($50.00) additional penalty if paid after the expiration of twenty-one (21) days following issuance of a final determination of liability. Attachment: Ordinance 57-O-13 437 of 939 6/14/2013 57-O-13 AN ORDINANCE Amending City Code Title 10 to Regulate Parking In Electric Vehicle Charging Stations NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-1-3, “Definitions” of the General Traffic Provisions of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to include the following: Electric Vehicle A motor vehicle propelled by electric motor(s) powered by rechargeable battery packs, or another energy storage device, that can be recharged by connecting a plug to an off-board electric power source. This definition shall include Plug-in Electric Vehicles and Plug-in Hybrid Electric Vehicles. Electric Vehicle Charging Station A parking stall or space containing or adjacent to an electric power charging source designed to connect to and recharge an Electric Vehicle, and designated by sign to be an Electric Vehicle Charging Station. SECTION 2: Title 10, Chapter 4 of the City Code is hereby further amended by the enactment of a new Section 19 thereof, to read as follows: 10-4-19: PARKING IN ELECTRIC VEHICLE CHARGING STATIONS: (A) No person shall park or stand a vehicle in, or otherwise block or bar access to, any Electric Vehicle Charging Station except to park an Electric Vehicle therein and recharge it with the provided electric power source. (B) Nothing in this Section shall be construed to excuse any person who parks lawfully in an Electric Vehicle Charging Station from obeying posted parking restrictions and/or paying parking meters. SECTION 3: Subsection (I) of City Code Section 10-11-17, “Schedule XVII; Parking Violation Penalties,” is hereby further amended to read as follows: (I) Fine of fifty-five dollars ($55.00) plus fifty dollars ($50.00) additional penalty if paid after the expiration of twenty-one (21) days following issuance of a final determination of liability: 438 of 939 57-O-13 ~2~ SCHEDULE XVII (I): PARKING VIOLATION PENALTIES 1. Parked within 15 feet of a fire hydrant 10-4-1(B)2 2. Parked in front of or within 8 feet of driveway 10-4-1(B)1 3. Parked in or blocking an Electric Vehicle Charging Station 10-4-19 SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 439 of 939 For City Council Meeting of August 12, 2013 Item A13 Ordinance 79-O-13: Amending Title 10 Regarding Taxicab Stands or Zones For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 79-O-13, amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 7(B): Loading Zones and Title 10, Motor Vehicles and Traffic, Chapter 11, Section 7(D): Taxicab Stands or Zones. Date: June 25, 2013 Recommended Action: The Transportation and Parking Committee and staff recommend that the City Council City consider amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 7(B): Loading Zones and Title 10, Motor Vehicles and Traffic, Chapter 11, Section 7(D): Taxicab Stands or Zones. This ordinance was introduced at the July 22, 2013 City Council meeting. Funding Source: N/A Discussion: The Music Institute of Chicago (MIC) has decided to relocate its headquarters, school, therapy programming, as well as a black box theatre to 1702 Sherman Avenue (lower level of the former Marshall Field’s building). As a result a need for a pick-off and drop- off zone for students and visitors to this facility has been identified. Currently the space directly in front of this property is reserved for a two cab stand. The amendment would replace the existing cab stand with a three (3) minute Passenger Loading Zone. The cab stand would be relocated to the 1600 block of Oak Avenue to support demand for cabs created by the addition of two restaurants/entertainment venues: Smylie Brothers Brewing Company, (1615 Oak Avenue) and 27 Live (1012 Church Street). The concert portion of 27 Live opened in late 2012 and the restaurant portion is expected to open later this year. Smylie Brothers Brewing Company is a brew-pub that is expected to open later this fall. There is a significantly high likelihood that patrons of both establishments will generate demand for cabs. Memorandum 440 of 939 2 It is noteworthy to highlight that Smylie Brothers Brewing Company is also seeking to remove the curb cuts at 1615 Oak Avenue, which will permit the City to restore at least two metered parallel parking spaces on the east side of Oak Avenue. Smylie Brothers Brewing Company indicated that the removal of the parking at the front of the property was pertinent to both maintenance of a safe entrance to the property for pedestrians as well as the creation of outdoor dining space at the front of the property. Legislative History: The Transportation/Parking Committee recommended approval at the May 22, 2013 meeting. --------------------------------------------------------------------- Attachment: Ordinance 79-O-13 441 of 939 6/25/2013 79-O-13 AN ORDINANCE Amending City Code Section 10-11-7, Schedule VII, “Passenger Loading Zones, Public Carrier Stops and Stands,” to add a loading zone and delete a taxi cab stand for Sherman Avenue and add a taxi cab stand for Oak Avenue NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-7(B), Schedule VII(B), “Loading Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: Sherman Avenue West side, from a point 30 feet north of north crosswalk of Church Street to a point 40 feet north thereof SECTION 2: Section 10-11-7(D), Schedule VII(D), “Taxicab Stands or Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended by deleting the following: Sherman Avenue West side, from a point 30 feet north or north crosswalk of Church Street to a point 40 feet north thereof SECTION 3: Section 10-11-7(D), Schedule VII(D), “Taxicab Stands or Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: Oak Avenue East side, from a point 81 feet south of crosswalk of Church Street for a distance of 40 feet, 20 cabs 442 of 939 79-O-13 ~2~ SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This Ordinance 79-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this Ordinance 79-O-13 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 79-O-13 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 79-O-13 is severable. Introduced: _________________, 2013 Adopted: ___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 443 of 939 For City Council Meeting of August 12, 2013 Item A14 Ordinance 82-O-13: Amending Title 10 Two-Hour Parking on Hurd Avenue For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Rickey A. Voss, Parking/Revenue Manager Subject: Ordinance 82-O-13 Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(C) for Two-hour Parking on Hurd Avenue Date: June 26, 2013 Recommended Action: Staff recommends that the City Council consider amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(C) by adding both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. This ordinance was introduced at the July 22, 2013 City Council meeting. Discussion: At the request of Alderman Tendam the Transportation/Parking Committee was asked to consider creating a two-hour limited parking area on both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as the area is over parked by employees of local businesses and vehicles scheduled for repairs at the local auto repair shop located on the northwest corner of Central Street and Hurd Avenue. The two-hour parking restriction will create flexibility in parking for customers who frequent the neighboring business district. Surveys conducted in 2011 to create a residential permit parking district on Hurd Avenue from Harrison Street to the south alley of Central Street revealed that north of the alley to Central Street was impacted with an average occupancy rate of 80% between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. An additional survey was conducted on Hurd Avenue from Central Street to the first east/west alley with an average of occupancy rate of 73%. Attachment: Ordinance 82-O-13 Memorandum 444 of 939 7/1/2013 88882222----OOOO----13131313 AN ORD INANCEAN ORDINANCEAN ORDINANCEAN ORDINANCE Amending Amendin g Amending Amending City CodeCity CodeCity CodeCity Code Section Section Section Section 10101010----11111111----10, Schedule X(C),10, Schedule X(C),10, Schedule X(C),10, Schedule X(C), to to to to ImposeImposeImposeImpose TwoTwoTwoTwo----Hour Parking on Hurd AvenueHour Parking on Hurd AvenueHour Parking on Hurd AvenueHour Parking on Hurd Avenue Between the Alleys Immediately Adjacent to Central StreetBetween the Alleys Immediately Adjacent to Central StreetBetween the Alleys Immediately Adjacent to Central StreetBetween the Alleys Immediately Adjacent to Central Street NOW B E IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-10, Schedule X(C) of the Evanston City Code of 2012, as amended, which limits parking on certain City streets to two (2)-hour periods between 9:00 a.m. and 6:00 p.m. on days other than Sundays and national holidays, is hereby further amended to include the following: Hurd Avenue Both sides, alley south of Central Street to alley north of Central Street SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 445 of 939 82-O-13 ~2~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 446 of 939 For City Council meeting of August 12, 2013 Item A15 Ordinance 83-0-13: Real Estate Transfer Tax For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Rodney Greene, City Clerk Subject: Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax Date: July 12, 2013 Recommended Action: City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25-1 and 3-25-6 of the Real Estate Transfer Tax. This ordinance was introduced at the July 22, 2013 City Council meeting. Summary: Ordinance 83-O-13 seeks to amend Evanston City Code Section 3-25-1 “Definitions”, to add a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. Our current Code language uses the general term “person”, which is defined as a variety of things, including, but not limited to, any natural person, firm or company. It does not specifically include lenders or mortgagees in this definition. The Ordinance also proposes to amend one of the exempt transactions subsections, 3- 25-6(g), in order to exclude parties that are not mortgagees or secured creditors from the benefit of the exemption. This amendment would prohibit parties, like investors, from purchasing the loans or mortgages from lenders for the primary purpose of acquiring the real estate without paying the appropriate taxes. Legislative History: n/a Attachments: Ordinance 83-O-13 Memorandum 447 of 939 7/10/2013 83-O-13 AN ORDINANCE Amending Sections 3-25-1 and 3-25-6 of the City Code regarding Real Estate Transfer Tax NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-25-1 “Definitions” of the Real Estate Transfer Tax Section of the Evanston City Code, 2012, as amended, is hereby amended to add the following definition for references to “Mortgagee” and “Secured Creditor”: Mortgagee and Secured Creditor. The terms shall mean a lender, such as a bank, credit union, mortgage company or other person who acquires a mortgage or other instrument of transfer primarily for the purpose of securing a loan, and not primarily for the purpose of acquiring the real property or beneficial interest in real property that is the subject of the mortgage or other instrument of transfer. SECTION 2: Section 3-25-6 (G) “Exempt Transactions” of the Real Estate Transfer Tax Code Section of the Evanston City Code, 2012, as amended, is hereby amended to read as follows: (G) Transactions in which the deeds are releases of property which is security for a debt or other obligation; provided, however, that any transfer must be to a mortgagee or secured creditor; SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are 448 of 939 83-O-13 ~2~ hereby repealed. SECTION 5: This Ordinance 83-O-13 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance 83-O-13 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 83-O-13 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 83-O-13 is severable. Introduced: _________________, 2013 Adopted: ___________________, 201 3 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 449 of 939 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, August 12, 2013 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 22, 2013 III. ITEMS FOR CONSIDERATION (P1) Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87-O-13 granting a special use permit for the operation of a Commercial Indoor Recreation Facility at 2025 Dempster Street. Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at as a practice and skills training facility for the Evanston Soccer Association. For Introduction (P2) Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. For Introduction (P3) Approval of Three Year Extension of Planned Development at 1603-1629 Orrington Avenue Staff recommends approval of the requested three year extension to the adopted Planned Development at 1603-1629 Orrington Avenue. The property owner cites challenges due to the economic downturn and does not want to start construction of the final phase of the Planned Development until market conditions improve and leasing activity for the existing retail space at the property improve. For Action 450 of 939 Planning & Development Committee Meeting Agenda Page 2 of 2 August 12, 2013 IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 451 of 939 Planning & Development Committee Meeting Minutes of July 22, 2013 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam, D. Wilson, M. Wynne STAFF PRESENT: W. Bobkiewicz, G. Farrar, S. Flax, M. Klotz, B. Newman PRESIDING OFFICIAL: Ald. Wynne Before the meeting commenced, Mayor Tisdahl presented Lloyce Spells, Program Manager of the Youth Services Academy for youth ages 13-17. The following were honored for completing the Youth Citizen Police Academy program: Z. Haynes, Z. Hunt, J. Marks, B. Roberson, C. Roberson, M. Roberts, A. Walker, O. Baker and D. Sybright. I. DECLARATION OF QUORUM A quorum being present, and Chair Wynne called the meeting to order at 7:35 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 8, 2013 Ald. Rainey moved approval of the minutes of the July 8, 2013 P&D meeting, seconded by Ald. Grover. The minutes of the July 8, 2013 P&D meeting were approved unanimously 7-0. III. ITEMS FOR CONSIDERATION (P1) Approval of a Application for HOME Funds for a Tenant Based Rental Assistance Program by Connections for the Homeless The Housing and Homelessness Commission and staff recommend approval of a $500,000 HOME grant to Connections for the Homeless for a 36-month Tenant Based Rental Assistance program (TBRA) that will run from September 2013 to August 2016; expenditures are projected as follows: $30,000 in 2013, $250,000 in 2014, $190,000 in 2015 and $25,000 in 2016. TBRA was recommended by the Mayor’s Task Force on Homelessness in 2012. The additional information on outcome measurements and program administration requested by aldermen is in the attached memo from Connections for the Homeless. This item was held in Committee on July 8, 2013. For Action Ald. Rainey, satisfied with the data provided as requested, moved to recommend approval, seconded by Ald. Tendam. DRAFT – NOT APPROVED 452 of 939 Planning & Development Committee Meeting Minutes of 7-22-13 Page 2 of 4 The Committee voted unanimously 7-0 to recommend approval of the HOME funds request. (P2) Resolution 44-R-13, Authorizing a Termination and Restatement of Obligations Regarding the Church Street Plaza Development Staff recommends that the City Council adopt Resolution 44-R-13 authorizing the City Manager to execute a termination and restatement of surviving obligations regarding the Church Street Plaza Redevelopment Agreement. For Action The Plan Commission, Zoning Board of Appeals, and City staff recommend the adoption of either Ordinance 86-O-13 or 89-O-13, granting Planned Development approval to construct an eight-story tower addition to the North Shore Residence at 1611-1629 Chicago Avenue as well as a Special Use for an Independent Living Facility. Both ordinances are the same, except that Ordinance 89-O-13, which is proposed at the request of Mayor Tisdahl, includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. Ald. Rainey moved to recommend approval of Resolution 44-R-13, seconded by Ald. Wilson. Wally Bobkiewicz, City Manager, explained that the Ordinance does not terminate the agreement but since 1998, a number of terms of the agreement have been fulfilled. The Ordinance addresses the remaining conditions. He introduced Bruce Hill, available to answer questions. Ald. Grover thanked the members who had been on the Committee at the time of the agreement, for the free parking for patrons of the movie theaters, which expires in 2020. The Committee voted unanimously 7-0 to recommend approval of Resolution 44-R-13. (P3) Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 86-O-13 does not include a condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction AND (P4) Ordinance 89-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 89-O-13 includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction Melissa Klotz, Interim Zoning Administrator, explained that the North Shore is renovating the existing rooms and adding an 8 story tower to increase the total 453 of 939 Planning & Development Committee Meeting Minutes of 7-22-13 Page 3 of 4 number of rooms to 208 from 185. They are updating the amenities, upgrading food service and residential units. They are not asking for any zoning relief or other allowances from the City. They are leasing 9 spaces from the City’s parking garage, to comply with parking requirements. John Myefski, of Myefski Architects, Evanston, Illinois, said he has 15 architects and has been in the Chandler Building for 4.5 years. He introduced Jeff and Danny Michael of Horizon Realty. Jeff Michael explained that the North Shore Residences, had been called the North Shore Retirement Hotel since the 1960’s. The parcel extends from Found Restaurant to the north, to Davis Street. The developer proposes to: Return the public spaces in the hotel lobby back to their former use Keep retail parcels to the north of the current outdoor pool area unaffected. Restore the original hotel structure Add an atrium area where the outdoor pool is currently and behind the retail just north of the pool area Restore the ballroom to its original 1920’s design with lounge area adjacent for supplemental ballroom space Refurbish the dining area Add a bistro in a library area Lower level will have a theater, wellness center, offices, arts & crafts center Converting the existing 185 units to 140 by enlarging the studios. The building will be mainly 1 and 2 bedroom units Tower units will all be 1 bedrooms ranging from 480-550sq. ft. New tower will be connected to the existing building only on the first floor 5 penthouse units will front Chicago Ave. Materials: masonry at upper portion; materials to blend with existing building in texture, color and lines; windows will line up with existing Front to have balconies with screened handrail (to hide items on balconies) Shadow study has shown that shadows will not extend beyond property line Rooftop community area with landscaping The developer is not asking to re-zone the property as independent living, but to bring the existing, non-conforming use up to current zoning compliance. The Planned Development is required because the building is more than 30,000 sq. ft. The age of the residents is generally 75- 85, so the developer said he does not expect the 9 leased parking spaces to be used by the residents, who do not have cars. Melissa Klotz added that the existing facility will be required to meet a number of Green Building standards; the addition will be required to meet Silver LEED. Ald. Grover thanked Mr. Michael saying she is glad for the increase in independent living units in Evanston. The Committee discussed the 10% affordable housing unit requirement: Ald. Fiske was concerned that it would be an undue burden on the developer Chair Rainey agreed with Ald. Fiske that it should not be required Ald. Wilson agreed with Ald. Fiske and Rainey, and said that it does not apply to this development 454 of 939 Planning & Development Committee Meeting Minutes of 7-22-13 Page 4 of 4 Ald. Wynne said the others who were required to pay the 10%, all asked for significant zoning variances; this developer is asking for no concessions Ald. Holmes said she does support the reserve of 10% affordable housing unit requirement to give those on very limited incomes and opportunity to live downtown Chair Rainey said there is plenty of senior housing in the downtown area Chair Rainey moved to introduce Ordinance 86-O-13, with no requirement for 10% of the units to be reserved for affordable housing, seconded by Ald. Fiske. Chair Rainey called the public who wished to speak to the podium. Ms. Sue Carlson said she is in favor of the 10% affordable unit requirement. Mr. Michael said the rents are currently $1,300 - $1,400 for a 1 bedroom and 1500 – 1600 for a 2 bedroom, which will be increased to $1,500-$1,600 for a studio, $1,800- $1,900 for a 1 bedroom. The rent includes meals, furnishings, housekeeping, cable, internet, utilities, health club access, participation in programs and use of the pool. Chair Rainey said it is a great deal for all the amenities. Ald. Wilson agreed. The Committee voted 6-1 with Ald. Holmes against, to introduce Ordinance 86- O-13. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Fiske moved to adjourn, seconded by Ald. Tendam. The meeting was adjourned at 8:13 p.m. Respectfully submitted, Bobbie Newman 455 of 939 For City Council meeting of August 12, 2013 Item P1 Ordinance 87-O-13 Application for Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Sarah Flax, Interim Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Subject: Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street Date: July 31, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87-O- 13 granting a special use permit for the operation of a Commercial Indoor Recreation Facility at 2025 Dempster Street. The applicant has complied with all zoning requirements and meets all of the Standards of a special use for this District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. The use should not incur any detrimental effects that would negatively affect the surrounding area since the peak times of the use are opposite the typical hours of nearby businesses. The proposal is also a creative adaptive reuse of a large vacant building. Summary Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at 2025 Dempster Street, located on the north side of Dempster Street midblock between Dodge and Hartrey Avenues, as a practice and skills training facility for the Evanston Soccer Association. Commercial Indoor Recreation was recently added to the Zoning Ordinance as a special use in the I2 District following an aldermanic reference so that the adaptive reuse of properties such as this could occur. 2025 Dempster Street is located in the I2 General Industrial District, and is entirely surrounded by the I2 and MXE Districts with single family residential, multi-family residential, and commercial districts in the near vicinity. Although the proposed site is located in an industrial zoning district, the immediate area is comprised with a variety of Memorandum 456 of 939 uses, including Mt. Zion Tabernacle Church, Rolf’s Auto Care, the Music Institute of Chicago, Have Dreams autism services, and Spartech Plastics. The applicant proposes to operate a facility that will be utilized for soccer practice, skills training, administrative offices, and community service initiatives by the Evanston Soccer Association. The facility in question is not suitable for soccer matches since there are indoor columns that prohibit true field sizes. The Evanston Soccer Association currently utilizes facilities in Highland Park and on Clark Street in Chicago. These indoor facilities are typically utilized more during the winter months and make for long travel for Evanston residences. The proposed facility location in Evanston will be more convenient for Evanston residents and be better located for winter travel. The association is currently made up of 46 boys and girls teams, with over 600 players in ages ranging from 7-17. The facility will accommodate 30-40 players and 3-6 coaches at a time. The administrative office hours of operation will be Monday – Friday from 9am-3pm, and the practice and skills training portion of the facility will operate Monday – Friday from 4pm- 8:30pm as well as Saturday and Sunday from 9am-8:30pm. The applicant anticipates most users will be dropped off on Greenwood Street utilizing on- street parking spaces, and walk across the open field that is owned by Spartech Plastics at 2020 Greenwood Street via an ingress/egress agreement to the main entrance to 2025 Dempster Street that will be at the back of the building. A letter agreeing to such is attached. Some drop-offs will occur at the front of the facility off of Dempster Street. There are 10 on-site parking spaces near the front of the building that will primarily be utilized by employees and coaches. If additional parking is necessary, the applicant anticipates utilizing shared parking agreements with the Evanston Shopping Plaza and/or Lark Management, who owns the parking lot directly across the street on Dempster. Since the majority of activities at the proposed location will take place during evening and weekend hours when the adjacent businesses are closed, shared parking agreements will work well for this use. If this use were to construct a new building of the same size on the site, the Zoning Ordinance would require 2 parking spaces per 1,000 square feet of gross floor area, for a total of 23 required parking spaces. The applicant intends to add bicycle racks at the facility. Neighborhood Benefit This use should not cause a negative effect on the surrounding neighborhood. The subject property is located in an industrially zoned area that features a multitude of light industrial and commercial uses, with residential uses in the surrounding blocks. The peak times of the use are opposite the typical hours of nearby businesses and will in turn bring more eyes on the street during evening and weekend hours. The proposal is also a creative adaptive reuse of a large vacant building. Staff is not aware of objections from any neighboring properties. Comprehensive Plan 457 of 939 The Evanston Comprehensive General Plan encourages redevelopment along existing industrial corridors that can add to the property tax base and utilize vacant spaces throughout the city. The Comprehensive Plan specifically includes: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. This special use will permit an adaptive reuse of a currently vacant building and bring a use that is currently located outside of Evanston that many local residents utilize into the City. Legislative History July 16, 2013: The applicant was not present for the hearing. Once concerned citizen spoke regarding the case. The case was continued to the August 6, 2013 ZBA hearing. August 6, 2013 The ZBA recommended the City Council approve the requested special use permit for a Commercial Indoor Recreation Facility for the Evanston Soccer Association with the following conditions: 1) An access easement or agreement is required for the use of ingress/egress at 2020 Greenwood Street. 2) All passenger loading and unloading must take place on Greenwood Street and not Dempster Street. 3) Lighting shall be provided on the north side of the property for safe ingress/egress. 4) Trash shall not be collected via Dempster Street. 5) Employees shall park in off-street parking spaces only. 6) Hours of operation are limited to 8am – 9pm, 7 days a week. 7) The proposal must be in substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 87-O-13 August 6, 2013 ZBA Draft Meeting Minutes July 16, 2013 ZBA Meeting Minutes ZBA Findings August 6, 2013 Powerpoint Presentation Staff memo to the ZBA ZBA Application Packet 458 of 939 8/7/2013 87-O-13 AN ORDINANCE Granting a Special Use Permit for Commercial Indoor Recreation Located at 2025 Dempster Street in the I2 Industrial Zoning District (“Evanston Soccer Association”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on July 16 and August 6, 2013, pursuant to proper notice, to consider case no. 13ZMJV-0061, an application by Evanston Soccer Association, LLC (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2025 Dempster Street (the “Subject Property”) and located in the I2 Industrial Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-14-3-3 of Title 6 of the Evanston City Code, 2012, as amended (the “Zoning Ordinance”), Commercial Indoor Recreation on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and findings that the application for a Commercial Indoor Recreation facility met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of August 12, 2013, the City Council’s Planning and Development Committee (“P&D Committee”) considered and adopted the ZBA’s record and findings, and recommended City Council approval thereof; and WHEREAS, at its meetings of August 12 and September 9, 2013, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, 459 of 939 87-O-13 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Commercial Indoor Recreation facility applied for in case no. 13ZMJV-0061. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Access: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant or owner of the Subject Property must obtain an access easement or other agreement from the owner of the property commonly known as 2020 Greenwood Street, Evanston, Illinois (PIN: 10-13-322-040-0000). For as long as the Applicant operates the Special Use authorized by the terms of this ordinance, it shall maintain and keep current said agreement. C. Passenger Loading/Unloading: All passenger loading and unloading shall take place via the north side of the Subject Property and not via Dempster Street. D. Lighting: The Applicant shall provide sufficient lighting on the north side of the Subject Property for safe passenger ingress and egress. E. Trash Collection: Trash shall not be collected from the Subject Property via Dempster Street. F. Employee Parking: When driving to work at the Special Use authorized hereby, the Applicant and its employees shall park in the off-street spaces on the southern side of the Subject Property. G. Hours of Operation: The Applicant shall not operate the Special Use authorized by the terms of this ordinance before 8:00 a.m. or after 9:00 p.m. on any day. 460 of 939 87-O-13 ~3~ H. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: All ordinances or parts thereof ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 461 of 939 87-O-13 ~4~ EXHIBIT A Legal Description THAT PART OF THE SOUTH ½ OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE NORTH LINE OF DEMPSTER STREET (BEING A LINE 33 FEET NORTH OF AND PARALLEL TO THE SOUTH LINE OF THE SOUTHWEST ¼ OF SECTION 13), 415.33 FEET EAST OF THE CENTER LINE OF HARTREY AVENUE; THENCE EAST ALONG THE NORTH LINE OF DEMPSTER STREET 149.40 FEET, MORE OR LESS, TO A POINT WHICH IS 159.83 FEET WEST OF THE INTERSECTION OF SAID NORTH LINE OF DEMPSTER STREET WITH THE W ESTERLY RIGHT OF WAY LINE OF THE CHICAGO AND NORTHWESTERN RAILWAY (FORMERLY THE CHICAGO JUNCTION RAILWAY); THENCE NORTH ALONG A LINE PARALLEL WITH THE CENTER LINE OF HARTREY AVENUE, A DISTANCE OF 235.20 FEET TO THE CENTER LINE OF AN EXISTING RAILROAD TRACK; THENCE IN A W ESTERLY DIRECTION ALONG THE CENTER LINE OF SAID RAILROAD TRACK TO A POINT WHICH IS 415.33 FEET EAST OF THE CENTER LINE OF HARTREY AVENUE; THENCE SOUTH ON A LINE PARALLEL TO AND 415.33 FEET EAST OF THE CENTER LINE OF HARTREY AVENUE, A DISTANCE OF 229.90 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PIN: 10-13-322-021-0000 COMMONLY K NOWN A S: 2025 Dempster Street, Evanston, Illinois. 462 of 939 Sheet Number: Job Number: 13TES07 Drawn By: S.E. Date: March 5, 2013 Issued For: Date: Client Review 03/05/2013 EPDB.US All Rights Reserved OWNERSHIP OF DOCUMENTS This document, and the ideas and design incorporated herein, as an instrument of professional service, is the sole property of EPDB.US, and is not to be used in whole or in part for any other purpose without the expressed written authorization of EPDB.US 1 of 2Team EvanstonProposed Indoor Soccer Facility2025 Dempster StreetEvanston, IL 60202Existing 1-Story Building Proposed Indoor Soccer Facility 26,747 SF Dempster Street Existing Building Existing Building Existing Vacant Parcel (future parking) Not-In-Current- Plan New Walk Utility Easement Property Line Site Plan Scale: 1” = 40’ EPDB EP DESIGN-BUILD, INC. Architecture + Interios + Construction Management 321 S. JEFFERSON STREET I 3RD FLOOR CHICAGO, IL 60661 773.644.5445 I www.epdb.us 463 of 939 Sheet Number: Job Number: 13TES07 Drawn By: S.E. Date: March 5, 2013 Issued For: Date: Client Review 03/05/2013 EPDB.US All Rights Reserved OWNERSHIP OF DOCUMENTS This document, and the ideas and design incorporated herein, as an instrument of professional service, is the sole property of EPDB.US, and is not to be used in whole or in part for any other purpose without the expressed written authorization of EPDB.US 2 of 2Team EvanstonProposed Indoor Soccer Facility2025 Dempster StreetEvanston, IL 60202EPDB EP DESIGN-BUILD, INC. Architecture + Interios + Construction Management 321 S. JEFFERSON STREET I 3RD FLOOR CHICAGO, IL 60661 773.644.5445 I www.epdb.us OPEN PRACTICE FIELD 78 X 128 (structural columns removed) OPEN PRACTICE FIELD 49 X 112 (structural center columns to remain) 128’ 112’ Existing Columns to Remain Existing Columns to Remain Existing Electrical Service (Main) New Fence and PaddingNew Rear Egress/Entry & Vestibule78’49’Ground Floor Plan Scale: 3/32” = 1’-0” Building Data: Total Building Area: 26,747 SF Practice Fields: 17,450 SF Building Services: 9,300 SF Loading Loading Dock Storage Fire Prevention Storage Office Team Room Boy’s Restroom Girl’s Restroom Board Office Office Concession Stair Storage Corridor Stair Waiting Area Storage Lounge Area HVAC Units Boy’s Changing Girl’s Changing Office Vest.Entry 191.2’139.38’Marker Board Lighting Controls 464 of 939 DRAFT NOT APPROVED Page 1 of 6 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, August 6, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Lori Summers, Scott Gingold, Clara Wineberg Members Absent: Andrew Gallimore, Matt Rodgers, Beth McLennan Staff Present: Melissa Klotz, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:33pm. Approval of Minutes The minutes from the July 16, 2013 Zoning Board of Appeals meeting were motioned for approval with corrections by Ms. Berns and seconded by Ms. Wineberg. The motion was approved 3-0 with 1 abstention. Unfinished Business 2025 Dempster Street ZBA 13ZMJV-0061 Lander Brown, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility for the Evanston Soccer Association at 2025 Dempster Street. 2025 Dempster Street is located in the I2 General Industrial District, which requires a special use permit for Commercial Indoor Recreation Facilities to operate (Zoning Code Section 6-14-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Gingold noted that his son plays for Team Evanston soccer, but that will not affect his view of this case. Mr. Brown explained his proposal: • Currently leases 2 Chicago spaces • Use for training, administrative offices, and community outreach programs (no match play) • Drop off/pick up facility • All teams carry the Evanston name and play regionally and nationally • 3 seasons • 5 year lease- no plans to purchase building and take off property tax roll • Administrative hours: Monday- Friday, 9 a.m. – 1 p.m. • Training Hours: Monday-Friday, 4 p.m. – 9 p.m. Saturday-Sunday, 9 a.m. – 9 p.m. 465 of 939 DRAFT NOT APPROVED Page 2 of 6 Zoning Board of Appeals • Parking: 12 spaces will be allotted in front of the building and a lease agreement for ingress/egress for a grass lot behind the building for drop offs on Greenleaf. Hartrey and Dempster will have a lot lease agreement as well. • A maximum of 60 kids in the building at once= 20-30 cars at once • Staggered training times so that 60 kids are not coming and leaving at the same time (45 minute interval between training times) • 8-14 year old kids • A maximum of four coaches present at once and a maximum of 7 administrative staff at once (park on-site) Chairman Summers asked if there was a parking requirement for this building. Ms. Klotz replied that are no parking requirements due to the fact that it is an existing building. Mr. Gingold inquired if there would be lighting by the drop offs. Mr. Brown answered and explained: • The back entrance will be expanded, have a lighted path, and be equipped with surveillance cameras. The front of the building is already well-lit. • Retail sales will consist of Team Evanston clothing, brought in boxes • Food provided in vending machines, concessions are a future plan • Future parking lot could possibly be located in grassy area if need be, but street parking should be ample due to the use of the building primarily occurring during off-peak hours when businesses are closed. Peter Kingsofer, neighbor who previously voiced concerns over parking and drop off, stated that he has spoken with Mr. Brown regarding the drop offs on Greenwood and his concern is now a non-issue. The Zoning Board of Appeals stated that they prefer refuse disposal to be at the back of the building. Ms. Berns asked if there would be any changes to the front of the building. The applicant replied that only the signage would be altered. Mr. Borwn stated, in terms of the Hartrey-Dempster parking lot, that parking can be secured if necessary ($90 per space if needed). Mr. Gingold suggested that they could condition street parking to loading/unloading only. Chairman Summers stated that it seemed like the Hartrey- Dempster lot is not necessary and that employees should park on-site when possible. Mr. Gingold stated that there should be a lighting condition. Chairman Summers added that the hours of operation should be conditioned to 7 days a week, 8 a.m. - 9 p.m. Ms. Berns asked that since 17 year olds are able to drive, how many can be expected to park at the facility. Mr. Brown stated that a high school program will in all likelihood not use this facility due to the field sizes and pole locations. 466 of 939 DRAFT NOT APPROVED Page 3 of 6 Zoning Board of Appeals The Zoning Board of Appeals entered into deliberations. The Standards were discussed and all of them were met. Mr. Gingold motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit with the following conditions: 1. Hours of operation: 7 days a week, 8 a.m.-9 p.m. 2. Loading/unloading restricted to the rear of the property and includes ingress/egress agreement. 3. Employees only park on-site. 4. Garbage collection in rear. 5. Adequate lighting provided in rear and in front for bike parking. 6. Facility will be a drop-off/pick-up facility only Ms. Berns seconded the motion and the motion was approved 4-0. New Business 1622 Sherman Avenue ZBA 13ZMJV-0066 PB Restaurants LLC, lessee, applies for a special use permit for a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. 1622 Sherman Avenue is located in the D3 Downtown Core Developmental District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Matt Matros, applicant, explained the proposal: • Hours of operation: Monday- Friday, 7 a.m. – 9 p.m. Saturday/Sunday, 10 a.m. – 9 p.m. • 15% delivery or eat-in, 85% walk-ins (usually leave) • 65% business usually at lunch time • Most employees are high school or college aged and utilize public transportation • 600-1000 customers/day, mostly by foot • 1 full-time manager, will park in garage • Deliveries/garbage will go in from Benson into loading area 5-7 a.m., 4 times a week. • Will follow Litter Collection Plan (garbage pick-up/recycling 4-5 days/week) • Most food is wrapped in paper and recyclable plastic cups • All steam cooking- low odor • Maximum of 12 workers at once (2 are bike delivery) Chairman Summers asked if the applicant would support the requirement that all employees are not permitted to park on the street, to which the applicant responded yes. The Zoning Board of Appeals entered into deliberations. 467 of 939 DRAFT NOT APPROVED Page 4 of 6 Zoning Board of Appeals The Standards were discussed and all of them were met. Mr. Gingold motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit with the following conditions: 1. Compliance with applicable requirements. 2. Implement and adhere to Litter Collection Plan 3. Provide and maintain Litter Pick-Up Plan 4. Hours of operation: 7 days a week, 6 a.m. – 10 p.m. 5. Employees are not permitted to park in any on-street parking spaces. 6. Before operation, a certified copy of this ordinance must be recorded with the Cook County Recorder of Deeds. Ms. Berns seconded the motion and the motion was approved 4-0. 1724 Livingston Street ZBA 13ZMJV-0067 Yvi Russell, property owner, applies for major zoning relief to install an a/c condensing unit. The applicant requests a side yard setback of 3.5’ where 10’ is required (Zoning Code Section 6-4-6-9-B). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read into the record. Ms. Russell explained her proposal: • In 2011, she lost 4 huge trees that kept the house naturally cool. • To install A/C window units, she would need 5 units which are difficult to install, heavy and loud, and do not look attractive. • Both neighbors do not want unit in backyard because that’s where it would be noisiest and most visible. • Pond/patio in rear yard prevents compliant location. There is not enough space to locate on patio as it would leave 2’ for the walkway. • Proposed location is on the west side. Location faces the neighbor’s blank wall, surrounded by landscaping and fence. • Sound: Plan to install system where at 3.5’, 65 db will be audible. At neighbor’s blank wall, noise level will be 55 db, according to system requirement (74 db at unit) Kevin Sido, neighbor to the west, stated that he approved of the proposed location of the A/C unit. If the unit was put in a compliant location, he would have to see the condenser in rear yard from his patio. He was pleased that his neighbor is choosing the lowest db level, in terms of noise. His house is approximately 7’ from the property line. Ms. Russell stated that her porch needs maintenance to replace the post underneath which would not be possible with the unit located near the porch. The Zoning Board of Appeals entered into deliberations. 468 of 939 DRAFT NOT APPROVED Page 5 of 6 Zoning Board of Appeals Ms. Berns stated that the noise concern would warrant additional enclosure to mitigate. Mr. Gingold noted that since the neighbor prefers the proposed location, noise is not a concern. Ms. Wineberg commented that the Autobarn issue had neighbors who bought houses next to commercial uses and then complained. Chairman Summers observed that there is a broader side yard setback at this property than is typical of Evanston homes. Mr. Gingold also noted the presence of the fence and bushes. Chairman Summers agreed that the compliant location on the patio would block the walkway to the rear steps. Ms. Wineberg suggested that they should not consider patio location/walkway as a hardship. Home improvement projects often have collateral damage, such as loss of a patio. Ms. Wineberg then asked if Attorney Ken Cox had concern over precedence, to which Mr. Cox answered no. Ms. Wineberg voiced her concerns over having no other compliant location and Ms. Berns voiced her concerns over the noise. Chairman Summers asked how feasible it would be to mitigate sound. Chairman Summers asked Mr. Cox if some members of the Zoning Board of Appeals could vote tonight and have others wait to vote until the next meeting. Mr. Cox stated that the board must make a vote at a meeting where testimony is closed. The Standards were then discussed. 1. Main concern. Two opposing thoughts. 2. Depends on sound mitigation. 3. Yes- Summers, Gingold, Berns No- Wineberg 4. Yes- Summers, Gingold, Berns No- Wineberg 5. Yes 6. Yes (hardship was created 15+ years ago) 7. Yes- Summers, Gingold, Berns No- Wineberg Ms. Berns motioned that the Zoning Board of Appeals recommend approval of the proposed major zoning variance with the following condition: 1. No more than 55 db at lot line achieved either with the use of quieter equipment or other sound abatement measures. 469 of 939 DRAFT NOT APPROVED Page 6 of 6 Zoning Board of Appeals Mr. Gingold seconded the motion. Three voted in favor of approval with one member opposed. The case will be continued to the August 20, 2013 Zoning Board of Appeals meeting. The meeting adjourned at 9:55 p.m. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 470 of 939 APPROVED Page 1 of 5 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, July 16, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Mary Beth Berns, Lori Summers, Andrew Gallimore, Clara Wineberg Members Absent: Scott Gingold, Beth McLennan Staff Present: Melissa Klotz Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:40pm. Approval of Minutes The minutes from the July 2, 2013 Zoning Board of Appeals meeting were motioned for approval with two corrections by Mr. Rodgers and seconded by Ms. Berns. The motion was approved 4-0 with 1 abstention. New Business 2944 Colfax Street ZBA 13ZMJV-0058 Jason Elzaurdia and Vicky Levinson, property owners, apply for major zoning relief to construct a two story addition. The applicants request a rear yard setback of 11.7’ where 30’ is required (Zoning Code Section 6-8-2-8-A-4) and an impervious surface ratio of 46.8% where a maximum of 45% is allowed (Zoning Code Section 6-8-2-10-A). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read into the record. David Mangarten, architect, explained the proposal: • Demolish existing sunroom and construct a 2-story addition • Substandard lot size • No longer requesting ISC variance – the shed no longer exists; a garden has replaced it. Ms. Berns asked why the rearmost 3’ of the addition is needed when the addition could match up with the existing house setback. Mr. Mangarten replied that the addition does not protrude as far to the front and rear. Chairman Summers asked if staff could clarify if the front setback is an average of neighboring front setbacks. Ms. Klotz stated that the house has a typical 27’ front setback because the house next door has a street side yard fronting Colfax, not a front yard. Chairman Summers went on to say to she feels the rear 3’ encroachment may not be considered the minimum change necessary. 471 of 939 APPROVED Page 2 of 5 Zoning Board of Appeals City Attorney Michelle Masoncup is present. The Zoning Board of Appeals entered into deliberations: Mr. Rodgers felt similarly that the rear 3’ of the addition may not be the minimum change necessary. The entire front addition could be pushed forward 3’ towards the front and still meet the compliant setback, therefore eliminating the issue of the rear yard setback. The Zoning Board of Appeals discussed the Standards as modified with the compliant setback and concluded that all of the Standards had been met. Mr. Rodgers motioned that the Zoning Board of Appeals recommend approval of the proposed major zoning relief with the following condition: 1. Modify proposal to show rear yard setback is 3’ greater. The motion was seconded by Ms. Berns. The motion was approved 4-0. 1015 Chicago Avenue ZBA 13ZMJV-0062 Duane Sohl, architect, applies for major zoning relief to construct two one-story additions to The Autobarn. The applicant requests a floor area ratio of 1.03 where a maximum 1.0 is required (Zoning Code Section 6-10-4-6). The Zoning Board of Appeals is the determining body for this case. Ms. Berns asked how many vehicles would use the alley. Peter Hett, owner’s representative, answered that vehicles will drive through the alley to get to the car wash and exit through the owner’s lot. Chairman Summers stated that many of the issues being discussed are teetering on the scope of the variance. Ms. Berns then asked a series of questions to which Mr. Hett replied: What of noise and decibel levels? - No dryer; vehicles would be dried by hand. Who can use the car wash? - Not sure. Bulk of use is from cars receiving service and new cars. How many cars use the wash? - Estimate that 100 are serviced at the Volkswagon site. Chairman Summers inquired if the Volkswagon carwash would be eliminated, to which the applicant replied no. Ms. Berns asked if there is a fence behind the alley, to which Mr. Hett answered yes. Joshua Bingam, 1024 Hinman, played a video recording of the carwash from 9:45 a.m. Ms. Berns asked if the sound heard in the video came from the dryer. Mr. Hett answered that there is no dryer there. 75 decibels is the noise issued from the car wash. Chairman Summers inquired if there is a specific City noise requirement. Ms. Klotz noted that there is no specific decibel level. Noise can be subject to the nuisance ordinance, however. 472 of 939 APPROVED Page 3 of 5 Zoning Board of Appeals Mr. Hett stated that they plan to keep the solid wood, 6’ fence. The video was from the inside of the fence and that should help mitigate noise. Chairman Summers asked if it was feasible to keep the door closed when the car wash is in use. Mr. Hett said it really was not practical. It would be more practical to find a quieter car wash. Jeff Wootten asked that if floor area ratio is granted, the dealership should be conditioned to contain the noise, pursue noise abatement, or contain car wash further into building away from the alley. Mr. Bingam stated that the existing fence is board on board with openings. Traffic is also an issue and there is already an existing carwash. Hazel Duram, 936 Hinman, noted her concerns regarding traffic flow. She maintained that the staff at Autobarn treats the alley like a parking lot. A concerned citizen stated that her house will be between the two carwashes. She observed the number of cars that used the carwash during different time intervals. She maintained that the two carwashes would result in an overload. The time intervals are as follows: 3 - 4 p.m. = 11 cars 9 a.m. - 1 p.m. = 16 cars 12:15 - 1:45 p.m. = 14 cars Mathins Doepke, 1042 Hinman, stated that he gets free car washes for life after buying his car there. However, he can hear the car wash form every room of his house. He is also concerned about drainage problems like puddles and runoff which can lead to icy conditions and mosquitoes. There is nothing to stop the use of the alley. Shirley Topdale, 1040 Hinman, stated that even with the windows closed she can hear the car wash throughout the house. She also pointed out that the existing car wash still does not drain properly. She asked if chemicals would be used. If so, what chemicals, how much, etc? She said noise level was similar to a construction site every day. Richard Weiland, 1012 Hinman, cited the American Academy Audiology and gave some examples of decibel levels: - 70 db = vacuum, freeway traffic - 40 db = quiet residential Mr. Weiland proceeded to ask what the height of the east elevation would be. The applicant said it would be 1-story, but exactly how tall is that? He commended the improvements Autobarn has made in the last few months as well, namely the fence. Chairman Summers asked what the height of the addition was of the rear portion. Mr. Hett said that the rear addition is consistent with existing service bay height. The massing is not increasing in height. Chairman Summers inquired if drainage needs to be altered as a result of the additions. Mr. Hett answered that a civil engineer is looking into it, but no conclusions have been drawn yet. Water will not dump into the alley. They plan to replace impervious with impervious on-site drainage beneath the parking lot. 473 of 939 APPROVED Page 4 of 5 Zoning Board of Appeals Andrew Mauck, 1014 Hinman, voiced his concerns pertaining to the noise emitted from the car wash and increased traffic in the alley. He went on to say that Greenleaf and Lee are very busy and the alley is used like a street connecting the two streets. There are lots of close calls as it is in the alley. Julius Lucaci, 510 Greenleaf, noted his noise concerns. There are lots of horns beeping and traffic speeds through without really looking. He also said that many Autobarn cars squeeze through the alley and end up damaging private property. Justine Bianco, 1024 Hinman, stated that there is too much traffic and as a result, there are many close calls. The alley should not become a commercial street. She would like the car wash to be moved. Regina Wootton, 1028 Hinman, shares the same concerns as her fellow neighbors. Chairman Summers asked if the car wash, auto sales, and auto repair are permitted or require a special use permit. Ms. Klotz answered that auto sales is permitted and the car wash would be a permitted accessory use. If the carwash is the principle use, it would require a special use permit. Joshua Bingham, 1024 Hinman, asked if there were other sound measures since 50 db can be heard at mid alley which is approximately 100 feet away. Ms. Berns noted that 55 db at the lot line is for the a/c unit requirement. Ms. Wineberg asked if Autobarn can make some good faith measures. They could ask the assistance of an acoustic engineer who could come up with ideas like sound-attenuating material to add to the fence. Ms. Wootton noted that a continuance would give Autobarn time to meet with neighbors and address concerns. Mr. Rodgers motioned for this case to be continued to the August 20, 2012 Zoning Board of Appeals meeting. The motion was seconded by Ms. Berns and the motion was approved 5-0. 2025 Dempster Street ZBA 13ZMJV-0061 Lander Brown, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility for the Evanston Soccer Association at 2025 Dempster Street. 2025 Dempster Street is located in the I2 General Industrial District, which requires a special use permit for Commercial Indoor Recreation Facilities to operate (Zoning Code Section 6-14-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Applicant not present at meeting. Peter Kingsofer, 2015 Dempster, inquired about the drop-off/parking situation, but is not opposed to the recreational facility. He stated that peak traffic occurs between 8 a.m. - 10 a.m. and 3 p.m.-5 p.m. His business does not operate on Sundays. He typically has 10 cars dropped-off and he needs all the parking spaces that are there. Mr. Rodgers motioned to continue this case to the August 6, 2012 Zoning Board of Appeals meeting. This motion was seconded by Ms. Berns and the motion was approved 5-0. 474 of 939 APPROVED Page 5 of 5 Zoning Board of Appeals The meeting adjourned at 10:00 p.m. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 475 of 939 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting public hearings on July 16, 2013, and August 6, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0061 Address or Location: 2025 Dempster Street Applicant: Lander Brown Proposed Special Use: Commercial Indoor Recreation – Evanston Soccer Association 476 of 939 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1) An access easement or agreement is required for the use of ingress/egress at 2020 Greenwood Street. 2) All passenger loading and unloading must take place on Greenwood Street and not Dempster Street. 3) Lighting shall be provided on the north side of the property for safe ingress/egress. 4) Trash shall not be collected via Dempster Street. 5) Employees shall park in off-street parking spaces only. 6) Hours of operation are limited to 8am – 9pm, 7 days a week. 7) The proposal must be in substantial compliance with the documents and testimony on record. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X___ Clara Wineberg __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Beth McLennan _____ ____ _______ Matt Rodgers _____ ____ ___X___ Lori Summers __X__ ____ _______ Andrew Gallimore _____ ____ 477 of 939 Team Evanston‐Zoning Presentation August 2013478 of 939 Team Evanston HistoryTeam Evanston was officially founded in 1991 through the merger of Evanston’s two premier traveling youth soccer clubs –Gross Point Soccer and Pele Stars. The main purpose of the merger was to unite Evanston club soccer under one umbrella organization, and to improve the overall quality of youth soccer in Evanston. Both clubs had a great tradition in Evanston, but agreed it was time to pool resources and talents to create a better experience for both boys and girls in Evanston. Named after the landmark Evanston lighthouse, Gross Point Soccer was principally a North Evanston club formed in 1973 by Eric Nygards, a former player with the Swedish Olympic Soccer Team. He had assistance from a fellow European player, Jack Reinhardt. Eric and Jack both grew up playing soccer in their home countries and had met through their involvement with Evanston Youth Hockey. The team colors of the club were maroon and white. Named after the Brazilian soccer star Pele, Pele Stars was founded in 1977 by two Haitians who had moved to the Southside of Evanston, Francois Calixte and Jean Jacque Gregoire. Known principally as a South Evanston club, François and Jean Jacque were both accomplished soccer players in Haiti and in the United Sates. They wanted to create a soccer team for their children and friends. The team colors for the Stars was blue and gold. Though the merger did not happen officially until 1991, the first team was an under 12 girls team in 1989. While both clubs were considered co‐ed, the vast majority of players were boys. There was an all girls league in the Chicago area, but the handful of girls in Evanston who wanted to play club soccer in Evanston had to play with the boys. Recognizing the growth of girls’ soccer, John Ward put together the first team comprised of girls from both Gross Point and Pele Stars. This club became known as Team Evanston. The following year the first Team Evanston boys’ team was formed at the U10 level and a second girl’s team was formed at the U10 level. The team colors for these three teams were red, white, and blue. The two clubs officially merged in 1991 and consisted of seven boys teams and four girls teams playing in the U9 through U14 level. The colors switched to navy and orange in recognition of the Evanston High School Colors. Today Team Evanston consists of over forty five boys and girls teams, with over 600 children playing from U9 through U19. Though the organization is still run by a volunteer board, all teams have paid and licensed coaches. The club also has a paid director of coaching responsible for the hiring of coaches and development of curriculum for all age levels.Team Evanston‐Zoning Presentation August 2013479 of 939 Team Evanston PhilosophyTeam Evanston is a competitive community‐based soccer club committed to training players to perform at their best in a team environment. This goal is achieved through a partnership among coach, parent, and player. Player development of technical and tactical skills is the focus of Team Evanston for all levels of players' abilities. The club's ultimate goal is to provide the opportunity for individuals to grow and develop into skilled players who love the game of soccer and achieve success as a member of a team. Team Evanston is run by a volunteer board of directors and is a Section 501 (c) (3) tax exempt organization. Team Evanston employs a director of coaching for the purposes of hiring and training coaches and developing instructional curriculum. Financial assistance is available for qualifying families.Team Evanston‐Zoning Presentation August 2013480 of 939 »Team Evanston Administration¾Board President‐Matt Tobin¾Director, Coaching‐Issac Moushi¾Board of Directors Club AdministratorTeam Evanston‐Zoning Presentation August 2013481 of 939 Our Teams»U8‐U14¾Girls Teams‐14¾Boys Teams‐19»High School Program¾Girls Teams‐4¾Boys Teams‐8»Total Club exceeds 600 players with 95% attending Evanston based schools.»18 Professional, Certified CoachesTeam Evanston‐Zoning Presentation August 2013482 of 939 Team Evanston Reach League Play¾NISL¾YSSL¾IWSL Tournament Play (National and Showcase Tournaments)¾In State–Palatine, Highland Park, Libertyville, Schaumburg, Champaign¾Out of State–Wisconsin, Missouri, Pennsylvania, Indiana, Michigan, Ohio, Nevada, Florida, Colorado, Iowa, MarylandTeam Evanston‐Zoning Presentation August 2013483 of 939 Our Programs»We are a three‐season club with year‐round programs¾Team Evanston Camps¾Skills Training¾Goalkeeper Training¾Personal Skills Coaching»Team Evanston Social Events¾Fall Ice Cream Social ¾Team Evanston/ETHS Night¾Team Evanston/Northwestern Night¾Team Evanston Annual Fundraiser Event2013 Theme‐“Kick It”Team Evanston‐Zoning Presentation August 2013484 of 939 Indoor Facility Intended Use»Soccer Skills Training»Goalkeeper Training»Community Outreach Programs¾Soccer awareness seminars¾Soccer skills workshops»Administration Offices»The facility is 30,000 square feet. We will be leasing the entire space with lease terms of 5 years with an option to renew. We are also leasing the field behind the building for parking and additional building access.»The facility’s primary use will be for soccer skills training and not match play. With the exception of administration needs, parents and guardians will be dropping off and picking up players.Team Evanston‐Zoning Presentation August 2013485 of 939 Facility Hours of Operation»Monday –Friday 9:00 am –1:00 pm (Admin Hours)»Monday –Friday 4:00 pm –9:00 pm (Training Hours)»Saturday – Sunday 9:00 am‐9:00pm (Training Hours)Team Evanston‐Zoning Presentation August 2013486 of 939 Parking Primary Onsite Parking¾12 parking spots in front of building¾We have an agreement to lease the field directly behind the building concurrent with our building lease.¾Bike Racks (Front and Rear) Additional Parking¾Greenwood Street Parking¾As required, we have a lease rate for parking at the corner of Hartrey and Dempster Pick Up/Drop Off Process¾Coach Supervised ¾Staged drop off and pick up times¾Drop off and Pick up in the rear of the building facing Greenwood street¾Travel Logistics–Carpooling–Bikes–WalkingTeam Evanston‐Zoning Presentation August 2013487 of 939 Team Evanston‐Zoning Presentation August 2013»Local Commercial Community Impact¾Alternative use for a consistently vacant warehouse space¾Increase awareness of the local business located in the immediate area¾Increase in consumer activity for the local business communityDempster Dodge PlazaCar WashesRestaurantsGas Stations»Evanston Impact¾Additional space for indoor recreation in Evanston¾Alternative use for a building that will further enhance and diversify the local commercial area¾Annual resources previously spent to lease space in Highland Park and Chicago will be spent in Evanston¾High school soccer feeder program¾Possible commercial opportunity to work with the City on co‐hosting an annual soccer tournament488 of 939 489 of 939 490 of 939 491 of 939 492 of 939 493 of 939 494 of 939 495 of 939 496 of 939 497 of 939 498 of 939 499 of 939 500 of 939 501 of 939 502 of 939 503 of 939 504 of 939 505 of 939 506 of 939 507 of 939 508 of 939 509 of 939 510 of 939 511 of 939 512 of 939 513 of 939 514 of 939 515 of 939 SPAARC Meeting Notes – July 10, 2013 Page 1 of 2 SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES July 10, 2013 Members Present: J. Cory, I. Eckersberg, S. Flax, W. Hallen, M. Klotz, J. Murphy, M. Rons, C. Ruiz Staff Present: M. Jones, B. Newman Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:32 p.m. New Business: 1) 2025 Dempster Street Recommendation to ZBA Lander Brown submits for a special use permit for a Commercial Indoor Recreation Facility for the Evanston Soccer Association in the I2 General Industrial District. APPLICATION PRESENTED BY: Lander R. Brown Business Owner GENERAL DISCUSSION: Evanston resident, Mr. Brown presented plans. The following issues were discussed: • The Evanston Soccer Association proposes to rent the 30,000 sq. ft. space as an indoor soccer training facility • Columns within prohibit the space from being used for tournaments • Currently they rent space in Highland Park and Chicago only • The space at 2025 Dempster has been vacant for a long time • Space is adjacent to an auto repair shop • Participants are usually dropped off and picked up • There are 10 spaces in front and arrangements have been made to lease parking space in the field behind the facility plus 10 spots at the auto rebuilder • For special occasions, arrangements have been made for parking at Dempster Plaza • Chair Hallen commented that it appears parking is covered • Entrance and egress will be from Greenwood, not Dempster • Facility would house the administrative office, open 9-4, but not every day • Staff consists of 3-4 coaches, most of whom work after normal office hours • 3 teams could train simultaneously • A bike will be installed • Ald. Braithwaite is supportive of the business • Meagan Jones said the Economic Development Division supports the business Mr. Murphy moved to recommend approval of the special use, seconded by Mr. Cory. The Committee voted unanimously 8-0 to recommend approval to the ZBA. DRAFT - NOT APPROVED 516 of 939 SPAARC Meeting Notes – July 10, 2013 Page 2 of 2 2) 1951 Dempster Street Recommendation to Sign Board Request for a sign variance for a sandwich-board sign and freestanding sign Terry Towel submits for a sign variance for a sandwich-board sign and freestanding sign. APPLICATION PRESENTED BY: Walter Hallen Staff Liaison to Sign Board GENERAL DISCUSSION: Mr. Hallen presented renderings and photos of the proposed signs. The following issues were discussed: • Terry Towel car wash requests the variances because their customers are having trouble finding them • Free standing sign: Variance needed because it is a waving flag on a pole and fluttering signs are prohibited per ordinance; also “sign cannot create a traffic hazard” • Mr. Hallen believes the flag sign will create a distraction/traffic hazard • Sandwich board sign: Variance needed because it is needed because it is taller than allowed for its distance to the property line; it would also have to be securely anchored • Mr. Hallen said he is encouraging the Sign Board to reject the requests • The Committee discussed alternatives, of which Mr. Hallen will advise the applicant Mr. Rons moved to recommend denial of the requests for sign variances and suggested the applicant explore alternatives, seconded by Mr. Murphy. The Committee voted unanimously 8-0 to recommend denial to the Sign Board. Other Business: APPROVAL OF MEETING NOTES FROM JUNE 26, 2013. Mr. Ruiz moved to approve the minutes of the 6/26/13 SPAARC meeting, seconded by Mr. Rons. The Committee voted unanimously 7-0 with 1 abstaining, to approve the 6/26/13 SPAARC meeting minutes. The meeting adjourned at 3:15 p.m. Respectfully submitted, Bobbie Newman 517 of 939 For City Council meeting of August 12, 2013 Item P2 Ordinance 93-O-13 Application for a Special Use for a Type 2 Restaurant at 1622 Sherman Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Sarah Flax, Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Jennifer Hackman, Interim Economic Development Specialist, City Manager’s Office Subject: Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant Date: August 7, 2013 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O- 13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. The applicant has complied with all zoning requirements and meets all of the standards of a special use for the D3 District. The Zoning Board of Appeals found this as well in its findings for a positive recommendation. Summary The Protein Bar has eight locations in Chicago and Oakbrook and wishes to expand to 1622 Sherman Avenue, in the space currently occupied by Lululemon Athletica. This space is located midblock between Davis and Church Streets. Barnes & Noble occupies the adjacent space to the north and a walkway and entrance to the Sherman Plaza parking garage follows along the south side of the space. Lululemon Athletica is vacating the space and relocating to Old Orchard Mall in August. Protein Bar proposes to open 1622 Sherman as its North Shore flagship location. The company plans to spend $700,000, mostly in construction and build out, to convert the space from retail to a Type 2 Restaurant use and to meet other aspects of its distinct look and feel. 1622 Sherman Avenue is zoned D3 Downtown Core Development District, and is adjacent to other downtown zoning districts. The RP Research Park district is one block to the west. Similar commercial uses exist in the immediate area, including Pret a Manger, Edzo’s, Soulwich Asian Sandwiches, Red Mango, and Coldstone Creamery. Protein Bar intends to operate from 7:00 a.m. to 9:00 p.m. Monday through Friday and from 10:00 a.m. to 8:00 p.m. on Saturday and 10:00 a.m. to 6:00 p.m. on Sunday. An estimated twelve employees will work at one time, and Protein Bar expects that almost all Memorandum 518 of 939 employees will take public transportation, walk, or bike to work. The applicant intends to pay for one parking space in the Sherman Plaza parking garage for the General Manager. Protein Bar anticipates between 400-800 customers per day, with roughly 50% of the business occurring during the lunch hour, 15% during morning hours and 35% during the remainder of the day. The majority of this business is projected to be carry-out, although the restaurant will include seating for up to 24 patrons at one time. For patrons that do eat at the restaurant, the majority are expected to stay 20-25 minutes at a time. Wireless internet service will be offered at the site. There is no on-site parking specific to this use; however, the Sherman Plaza parking garage is located on the same block. Metered spaces are available on the street for customer use in addition to the garage. Store deliveries will be made three times per week between 5:00 a.m. and 6:30 a.m. by Gordon Food Service. Deliveries will be made via the loading dock that is accessible through the back of the restaurant and out to Benson Avenue. Garbage pickup will also take place via that dock. The applicant has no objection to the City’s Litter Collection and Litter Pickup Plan that is typically required of Type 2 Restaurants. Neighborhood Benefit This use should not cause a negative cumulative effect on the surrounding neighborhood. This restaurant has done extremely well at its eight other locations and wants to expand to Evanston in part due to a multitude of requests from Evanston patrons. The neighborhood should benefit from allowing an established regional business to expand and provide desired services to its neighborhood patrons, and continue to bring foot and vehicular traffic that can then utilize other businesses in the area. The restaurant is part of the Healthcare and Wellness industry cluster, one of the five targeted industry clusters in the City of Evanston’s 2012-2014 Economic Development Plan. For future consideration, an over-concentration of Type 2 Restaurants in close proximity to each other may reduce street vitality during the evening hours and expound a negative cumulative effect on the area. Comprehensive Plan The Evanston Comprehensive General Plan encourages new development along existing commercial corridors that can add to the property tax base, sales tax revenue, and convenience for neighborhoods. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Recognize and support the strong role neighborhood business districts play in Evanston’s economy and its identity. A special use for the proposed Protein Bar restaurant will promote the existing commercial area and benefit the nearby residential area and community as a whole. City staff is not aware of any objections from neighboring property owners. 519 of 939 Legislative History August 6, 2013: The ZBA heard the case for the proposed Protein Bar Type 2 Restaurant. The ZBA found the proposed Protein Bar to be an asset for the neighborhood and saw no potential negative cumulative impact. The ZBA unanimously recommended the City Council approve the application for a special use permit with the following conditions: 1) All employees must park off-street. 2) Hours of operation are limited to 6am-10pm 7 days a week 3) Adhere to Litter Collection & Garbage Pickup Plans 4) The project must be within substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 93-O-13 August 6, 2013 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA ZBA Application Packet – August 6, 2013 520 of 939 ¯ ¯ 8/7/2013¯ ¯ 93-O-13 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1622 Sherman Avenue in the D3 Downtown Core Development Zoning District (“Protein Bar”) WHEREAS,¯the¯Zoning¯Board¯of¯Appeals¯(“ZBA”)¯met¯on¯August¯6,¯2013,¯ pursuant¯to¯proper¯notice,¯to¯consider¯case¯no.¯13ZMJV'0066,¯an¯application¯filed¯by¯PB¯ Restaurants,¯LLC,¯lessee¯of¯the¯property¯legally¯described¯in¯Exhibit¯A,¯attached¯hereto¯ and¯incorporated¯herein¯by¯reference,¯commonly¯known¯as¯1622¯Sherman¯Avenue¯(the¯ “Subject¯Property”)¯and¯located¯in¯the¯D3¯Downtown¯Core¯Development¯¯Zoning¯District,¯ for¯a¯Special¯Use¯Permit¯to¯establish,¯pursuant¯to¯Subsection¯6'11'4'3¯of¯Title¯6¯of¯the¯ Evanston¯City¯Code,¯2012,¯as¯amended¯(“the¯Zoning¯Ordinance”),¯a¯Type¯2¯Restaurant,¯ “Protein¯Bar,”¯on¯the¯Subject¯Property;¯and¯ WHEREAS,¯the¯ZBA,¯after¯hearing¯testimony¯and¯receiving¯other¯evidence,¯ made¯a¯written¯record¯and¯written¯findings¯that¯the¯application¯for¯a¯Special¯Use¯Permit¯for¯ a¯Type¯2¯Restaurant¯met¯the¯standards¯for¯Special¯Uses¯in¯Section¯6'3'5¯of¯the¯Zoning¯ Ordinance¯and¯recommended¯City¯Council¯approval¯thereof;¯and¯ WHEREAS,¯at¯its¯meeting¯of¯August¯12,¯2013,¯the¯Planning¯and¯ Development¯Committee¯of¯the¯City¯Council¯(“P&D¯Committee”)¯considered¯the¯ZBA’s¯ record¯ and¯ findings¯ and¯ recommended¯ the¯ City¯ Council¯ accept¯ the¯ ZBA’s¯ recommendation¯and¯approve¯the¯application¯in¯case¯no.¯13ZMJV'0066;¯and¯ 521 of 939 93'O'13¯ ¯~2~ WHEREAS,¯at¯its¯meetings¯of¯August¯12¯and¯September¯9,¯2013,¯the¯City¯ Council¯considered¯and¯adopted¯the¯respective¯records,¯findings,¯and¯recommendations¯ of¯the¯ZBA¯and¯P&D¯Committee,¯ NOW, THEREFORE, BE IT ORDAINED BY THE City COUNCIL OF THE City OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1:¯¯The¯foregoing¯recitals¯are¯found¯as¯fact¯and¯incorporated¯ herein¯by¯reference.¯ SECTION 2:¯¯The¯City¯Council¯hereby¯approves¯the¯Special¯Use¯Permit¯ for¯a¯Type¯2¯Restaurant¯on¯the¯Subject¯Property¯as¯applied¯for¯in¯case¯no.¯13ZMJV' 0066.¯ SECTION 3:¯¯Pursuant¯to¯Subsection¯6'3'5'12¯of¯the¯Zoning¯Ordinance,¯ the¯City¯Council¯hereby¯imposes¯the¯following¯conditions¯on¯the¯Applicant’s¯Special¯Use¯ Permit,¯violation¯of¯any¯of¯which¯shall¯constitute¯grounds¯for¯penalties¯or¯revocation¯of¯ said¯Permit¯pursuant¯to¯Subsections¯6'3'10'5¯and¯6-3'10'6¯of¯the¯Zoning¯Ordinance:¯ A. Compliance with Applicable Requirements:¯¯The¯Applicant¯shall¯develop¯and¯ use¯the¯Subject¯Property¯in¯substantial¯compliance¯with:¯all¯applicable¯legislation;¯ the¯Applicant’s¯testimony¯and¯representations¯to¯the¯ZBA,¯the¯P&D¯Committee,¯ and¯the¯City¯Council;¯and¯the¯approved¯plans¯and¯documents¯on¯file¯in¯this¯case.¯ ¯ B. Litter Collection Plan: The¯Applicant¯shall¯implement¯and¯adhere¯to¯a¯Litter¯ Collection¯Plan¯that¯requires¯the¯policing¯of¯an¯area¯located¯within¯a¯radius¯of¯two¯ hundred¯fifty¯feet¯(250’)¯of¯the¯Subject¯Property.¯The¯Applicant¯shall¯police¯this¯ area¯at¯least¯once¯every¯three¯(3)¯hours¯during¯the¯hours¯the¯Special¯Use¯is¯in¯ operation¯and¯shall¯keep¯it¯free¯of¯all¯litter,¯from¯any¯source.¯¯For¯the¯purpose¯of¯ this¯ordinance,¯“litter”¯shall¯include,¯but¯is¯not¯limited¯to:¯food,¯food¯waste,¯and¯ beverages;¯solid¯waste,¯including¯paper,¯wrappings,¯containers,¯cardboard,¯ napkins,¯straws,¯utensils,¯plates,¯cans,¯glass,¯crockery,¯cigarette¯butts,¯ashes¯and¯ similar¯materials;¯animal¯waste¯and¯dead¯animals;¯yard¯clippings¯and¯leaves;¯and¯ all¯other¯waste¯materials¯which,¯if¯thrown¯or¯deposited¯as¯herein¯prohibited,¯may¯ create¯a¯danger¯to¯public¯health,¯safety,¯or¯welfare.¯ 522 of 939 93'O'13¯ ¯~3~ C. Litter Pick-Up Plan: The¯Applicant¯and/or¯the¯owner¯of¯the¯Subject¯Property¯ shall¯provide¯and¯maintain,¯on¯the¯Subject¯Property,¯exterior¯litter¯receptacles,¯in¯ sufficient¯number¯and¯type,¯and¯with¯collections¯therefrom¯of¯sufficient¯number¯ and¯frequency,¯in¯the¯City’s¯judgment,¯to¯contain,¯with¯lids¯tightly¯shut,¯all¯litter¯ emanating¯from¯operation¯of¯the¯Special¯Use¯authorized¯hereby.¯¯Litter¯shall¯be¯ collected¯no¯less¯than¯three¯(3)¯times¯per¯week,¯including¯collections¯on¯Sundays¯ as¯necessary,¯in¯the¯City’s¯judgment,¯to¯comply¯with¯this¯condition.¯¯All¯litter¯ receptacles¯shall¯be¯maintained¯in¯a¯clean¯condition¯with¯tight'fitting¯lids,¯and¯ shall¯be¯placed¯on¯Code'compliant¯surfaces.¯¯The¯owner¯of¯the¯Subject¯Property¯ shall¯provide¯adequate¯space¯at¯the¯rear¯of¯and¯on¯the¯Subject¯Property¯to¯ accommodate¯the¯litter¯receptacles¯and¯collections¯required.¯¯Within¯seven¯(7)¯ days¯of¯written¯notice¯from¯the¯City¯to¯do¯so,¯the¯Applicant¯and/or¯the¯owner¯of¯ the¯Subject¯Property¯shall¯modify¯the¯number¯of¯litter¯receptacles¯and/or¯the¯ number¯of¯collections¯therefrom,¯as¯directed¯by¯the¯City.¯ ¯ D. Hours of Operation: The¯Applicant¯shall¯not¯operate¯the¯Type¯2¯Restaurant¯ authorized¯by¯this¯ordinance¯before¯6:00¯a.m.¯or¯after¯10:00¯p.m.¯on¯any¯day.¯ ¯ E. Employee Parking:¯¯When¯driving¯to¯work¯at¯the¯Type¯2¯Restaurant¯authorized¯ hereby¯this¯ordinance,¯the¯Applicant¯and¯its¯employees¯shall¯not¯park¯in¯any¯on' street¯parking¯spaces.¯ ¯ F. Recordation:¯¯Before¯it¯may¯operate¯the¯Special¯Use¯authorized¯by¯the¯terms¯of¯ this¯ordinance,¯the¯Applicant¯shall¯record,¯at¯its¯cost,¯a¯certified¯copy¯of¯this¯ ordinance¯with¯the¯Cook¯County¯Recorder¯of¯Deeds.¯ ¯ SECTION 4:¯The¯findings¯and¯recitals¯contained¯herein¯are¯declared¯to¯be¯ prima¯facie¯evidence¯of¯the¯law¯of¯the¯City¯and¯shall¯be¯received¯in¯evidence¯as¯ provided¯by¯the¯Illinois¯Compiled¯Statutes¯and¯the¯courts¯of¯the¯State¯of¯Illinois.¯ SECTION 5:¯¯When¯necessary¯to¯effectuate¯the¯terms,¯conditions,¯and¯ purposes¯of¯this¯ordinance,¯“Applicant”¯shall¯be¯read¯as¯“Applicant’s¯agents,¯assigns,¯ and¯successors¯in¯interest.”¯ SECTION 6: This¯ordinance¯shall¯be¯in¯full¯force¯and¯effect¯from¯and¯after¯ its¯passage,¯approval,¯and¯publication¯in¯the¯manner¯provided¯by¯law.¯ SECTION 7:¯¯All¯ordinances¯or¯parts¯of¯ordinances¯in¯conflict¯herewith¯are¯ hereby¯repealed.¯ 523 of 939 93'O'13¯ ¯~4~ SECTION 8: If¯any¯provision¯of¯this¯ordinance¯or¯application¯thereof¯to¯ any¯person¯or¯circumstance¯is¯ruled¯unconstitutional¯or¯otherwise¯invalid,¯such¯invalidity¯ shall¯not¯affect¯other¯provisions¯or¯applications¯of¯this¯ordinance¯that¯can¯be¯given¯effect¯ without¯the¯invalid¯application¯or¯provision,¯and¯each¯invalid¯provision¯or¯invalid¯ application¯of¯this¯ordinance¯is¯severable.¯ ¯ Introduced:_________________,¯2013¯ ¯ Adopted:___________________,¯2013¯ Approved:¯ ¯ ¯ __________________________,¯2013¯ ¯ ¯ ______________________________¯ Elizabeth¯B.¯Tisdahl,¯Mayor¯ ¯ ¯ Attest:¯ ¯ ¯ _____________________________¯ Rodney¯Greene,¯City¯Clerk¯ ¯ Approved¯as¯to¯form:¯ ¯ ¯ _______________________________¯ W.¯Grant¯Farrar,¯Corporation¯Counsel¯ 524 of 939 93'O'13¯ ¯~5~ EXHIBIT A ¯ ¯ Legal Description PARCEL 1: LOTS¯2,¯3¯AND¯4¯IN¯SHERMAN¯PLAZA¯RESUBDIVISION,¯BEING¯A¯SUBDIVISION¯OF¯PART¯OF¯THE¯ SOUTHWEST¯QUARTER¯OF¯SECTION¯18,¯TOWNSHIP¯41¯NORTH,¯RANGE¯14¯EAST¯OF¯THE¯THIRD¯ PRINCIPLE¯MERIDIAN,¯IN¯COOK¯COUNTY,¯ILLINOIS,¯WHICH¯PLAT¯WAS¯RECORDED¯DECEMBER¯9,¯ 2001¯AS¯DOCUMENT¯NO.¯0434404084.¯ ¯ PARCEL 2: PERPETUAL¯EASEMENTS¯FOR¯THE¯BENEFIT¯OF¯PARCEL¯1¯FOR¯SUPPORT,¯INGRESS¯AND¯EGRESS,¯ AND¯OTHER¯PURPOSES¯AS¯DESCRIBED¯AND¯DEFINED¯IN¯SECTION¯4¯AND,¯FOR¯THE¯BENEFIT¯OF¯ LOT¯3,¯AS¯DESCRIBED¯AND¯DEFINED¯IN¯SECTION¯9,¯OF¯THE¯RECIPROCAL¯EASEMENT¯AGREEMENT¯ RECORDED¯DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯0434404085.¯ ¯ PARCEL 3: LEASEHOLD¯ESTATE¯AS¯CREATED¯BY¯THE¯LEASE¯BETWEEN¯CITY¯OF¯EVANSTON¯AND¯SHERMAN¯ PLAZA¯VENTURE,¯LLC,¯(AS¯DISCLOSED¯OF¯RECORD¯BY¯THE¯MEMORANDUM¯THEREOF¯RECORDED¯ DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯0434404088),¯AS¯ASSIGNED¯TO¯SHERMAN¯PLAZA¯ PARTNERS,¯LLC,¯BY¯ASSIGNMENT¯AND¯ASSUMPTION¯OF¯AGREEMENTS¯RECORDED¯DECEMBER¯9,¯ 2004¯ AS¯ DOCUMENT¯ NO.¯0434404089,¯ WHICH¯ DEMISES¯ AND¯ LEASES¯ THE¯ FOLLOWING¯ DESCRIBED¯PORTION¯OF¯LOT¯1¯IN¯SHERMAN¯PLAZA¯SUBDIVISION,¯AFORESAID,¯FOR¯A¯TERM¯ COMMENCING¯AND¯EXPIRING¯AS¯THEREIN¯DEFINED:¯ ¯ THAT¯PART¯OF¯¯LOT¯1,¯AFORESAID,¯LYING¯ABOVE¯GROUND¯TIER¯FINISHED¯FLOOR¯ELEVATION¯OF¯ 600.8,¯MORE¯OR¯LESS,¯AND¯BELOW¯SECOND¯TIER¯RAMP¯AND¯PARKING¯AREA¯FINISHED¯FLOOR¯ ELEVATIONS¯ RANGING¯ FROM¯609.83¯ THROUGH¯623.58,¯ MORE¯ OR¯ LESS,¯ DESCRIBED¯ AS¯ FOLLOWS:¯¯¯¯ ¯ COMMENCING¯AT¯THE¯SOUTHWEST¯CORNER¯OF¯SAID¯LOT¯1;¯THENCE¯NORTH¯00¯DEGREES¯21¯ MINUTES¯30¯SECONDS¯WEST¯ALONG¯THE¯W EST¯LINE¯OF¯SAID¯LOT¯1,¯A¯DISTANCE¯OF¯44.55¯ FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST¯2.69¯FEET¯FOR¯THE¯PLACE¯ OF¯BEGINNING;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯14.45¯FEET;¯ THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯15¯MINUTES¯44¯ SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯ 16.62¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯23¯MINUTES¯4¯SECONDS¯W EST,¯0.31¯ FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.94¯FEET;¯THENCE¯ 525 of 939 93'O'13¯ ¯~6~ NORTH¯80¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯28¯MINUTES¯08¯SECONDS¯W EST,¯ 0.31¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯WEST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES39¯MINUTES¯06¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯17¯MINUTES¯01¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯11¯MINUTES¯41¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.62¯FEET;¯THENCE¯NORTH¯00¯ DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.31¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 0.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯00¯MINUTES¯14¯SECONDS¯EAST,¯0.31¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯16.64¯FEET;¯THENCE¯SOUTH¯89¯ DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯0.50¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯ MINUTES¯33¯SECONDS¯W EST,¯0.30¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯EAST,¯2.17¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯ 1.08¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯6.90¯FEET;¯THENCE¯ SOUTH¯34¯DEGREES¯57¯MINUTES¯00¯SECONDS¯EAST,¯16.32¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯EAST,¯47.82¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯EAST,¯15.00¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯ 13.71¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯1.00¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯WEST,¯0.08¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯EAST,¯37.70¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯23¯ SECONDS¯EAST,¯26.40¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯ 0.33¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯0.60¯FEET;¯THENCE¯ NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯6.47¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯EAST,¯19.36¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯36¯MINUTES¯33¯ SECONDS¯W EST,¯0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯ 1.50¯FEET;¯¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯0.25¯FEET;¯THENCE¯ SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯18.92¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯W EST,¯0.25¯FEET;¯¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯EAST,¯1.50¯FEET;¯¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯ 0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯18.92¯FEET;¯THENCE¯ SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯EAST,¯1.50¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯ 526 of 939 93'O'13¯ ¯~7~ SECONDS¯EAST,¯0.25¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯ 19.58¯FEET;¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯0.04¯FEET;¯THENCE¯ SOUTH¯27¯DEGREES¯41¯MINUTES¯23¯SECONDS¯W EST,¯19.40¯FEET;¯THENCE¯SOUTH¯89¯ DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯10.43¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯ MINUTES¯27¯SECONDS¯W EST,¯0.29¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 4.00¯FEET;¯¯THENCE¯SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯0.67¯FEET;¯THENCE¯ SOUTH¯89¯DEGREES¯20¯MINUTES¯58¯SECONDS¯W EST,¯0.29¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯W EST,¯14.58¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.29¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯ 0.67¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯3.17¯FEET;¯THENCE¯ SOUTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯EAST,¯1.04¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 33¯MINUTES¯59¯SECONDS¯W EST,¯0.04¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯ SECONDS¯W EST,¯0.21¯FEET;¯THENCE¯NORTH¯06¯DEGREES¯39¯MINUTES¯58¯SECONDS¯W EST,¯ 0.38¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯W EST,¯12.62¯FEET;¯THENCE¯ NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯0.67¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯ 40¯MINUTES¯27¯SECONDS¯W EST,¯1.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯ SECONDS¯W EST,¯36.50¯FEET;¯THENCE¯NORTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯EAST,¯ 1.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯19¯MINUTES¯33¯SECONDS¯W EST,¯2.67¯FEET;¯THENCE¯ SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯1.67¯FEET;¯THENCE¯NORTH¯00¯DEGREES¯ 19¯MINUTES¯33¯SECONDS¯W EST,¯2.04¯FEET;¯THENCE¯NORTH¯86¯DEGREES¯50¯MINUTES¯50¯ SECONDS¯W EST,¯0.17¯FEET;¯THENCE¯SOUTH¯89¯DEGREES¯40¯MINUTES¯27¯SECONDS¯WEST,¯ 20.75¯FEET¯TO¯THE¯PLACE¯OF¯BEGINNING.¯ ¯¯ PARCEL 4: PERPETUAL¯EASEMENTS¯FOR¯THE¯BENEFIT¯OF¯PARCEL¯3¯FOR¯SUPPORT,¯INGRESS¯AND¯EGRESS,¯ AND¯OTHER¯PURPOSES¯AS¯DESCRIBED¯AND¯DEFINED¯IN¯SECTION¯3¯OF¯THE¯RECIPROCAL¯ EASEMENT¯AGREEMENT¯RECORDED¯DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯0434404085.¯ ¯¯ PARCEL 5: LEASEHOLD¯ESTATE¯AS¯CREATED¯BY¯THE¯RETAIL¯PARKING¯LEASE¯BETWEEN¯CITY¯OF¯EVANSTON¯ AND¯SHERMAN¯PLAZA¯PARTNERS,¯LLC,¯RECORDED¯DECEMBER¯9,¯2004¯AS¯DOCUMENT¯NO.¯ 0434404092,¯WHICH¯DEMISES¯AND¯LEASES¯THE¯FOLLOWING¯FOR¯A¯TERM¯COMMENCING¯ON¯THE¯ COMMENCEMENT¯DATE¯AS¯DEFINED¯THEREIN¯AND¯TERMINATING¯UPON¯THE¯40TH¯ANNIVERSARY¯ THEREOF:¯ ¯ “N SUFFICIENT¯UNASSIGNED¯AND¯UNRESERVED¯AUTOMOBILE¯PARKING¯SPACES¯TO¯COMPLY¯WITH¯ THE¯CITY¯OF¯EVANSTON’S¯ZONING¯ORDINANCE,¯AS¯THAT¯ORDINANCE¯MAY¯BE¯MODIFIED¯FROM¯ TIME¯TO¯TIME,¯LOCATED¯AT¯THE¯PLANNED¯NEW¯PUBLIC¯PARKING¯GARAGE¯LOCATEDN ”¯ON¯LOT¯1¯ IN¯SHERMAN¯PLAZA¯SUBDIVISION,¯AFORESAID.¯ ¯ PINs: 11'18'304'030'0000¯ ¯ 11'18'304'031'0000¯ ¯ COMMONLY K NOWN A S:¯ 1622¯Sherman¯Avenue,¯Evanston,¯Illinois.¯ 527 of 939 DRAFT NOT APPROVED Page 1 of 6 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, August 6, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Lori Summers, Scott Gingold, Clara Wineberg Members Absent: Andrew Gallimore, Matt Rodgers, Beth McLennan Staff Present: Melissa Klotz, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:33pm. Approval of Minutes The minutes from the July 16, 2013 Zoning Board of Appeals meeting were motioned for approval with corrections by Ms. Berns and seconded by Ms. Wineberg. The motion was approved 3-0 with 1 abstention. Unfinished Business 2025 Dempster Street ZBA 13ZMJV-0061 Lander Brown, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility for the Evanston Soccer Association at 2025 Dempster Street. 2025 Dempster Street is located in the I2 General Industrial District, which requires a special use permit for Commercial Indoor Recreation Facilities to operate (Zoning Code Section 6-14-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Gingold noted that his son plays for Team Evanston soccer, but that will not affect his view of this case. Mr. Brown explained his proposal: Currently leases 2 Chicago spaces Use for training, administrative offices, and community outreach programs (no match play) Drop off/pick up facility All teams carry the Evanston name and play regionally and nationally 3 seasons 5 year lease- no plans to purchase building and take off property tax roll Administrative hours: Monday- Friday, 9 a.m. – 1 p.m. Training Hours: Monday-Friday, 4 p.m. – 9 p.m. Saturday-Sunday, 9 a.m. – 9 p.m. 528 of 939 DRAFT NOT APPROVED Page 2 of 6 Zoning Board of Appeals Parking: 12 spaces will be allotted in front of the building and a lease agreement for ingress/egress for a grass lot behind the building for drop offs on Greenleaf. Hartrey and Dempster will have a lot lease agreement as well. A maximum of 60 kids in the building at once= 20-30 cars at once Staggered training times so that 60 kids are not coming and leaving at the same time (45 minute interval between training times) 8-14 year old kids A maximum of four coaches present at once and a maximum of 7 administrative staff at once (park on-site) Chairman Summers asked if there was a parking requirement for this building. Ms. Klotz replied that are no parking requirements due to the fact that it is an existing building. Mr. Gingold inquired if there would be lighting by the drop offs. Mr. Brown answered and explained: The back entrance will be expanded, have a lighted path, and be equipped with surveillance cameras. The front of the building is already well-lit. Retail sales will consist of Team Evanston clothing, brought in boxes Food provided in vending machines, concessions are a future plan Future parking lot could possibly be located in grassy area if need be, but street parking should be ample due to the use of the building primarily occurring during off-peak hours when businesses are closed. Peter Kingsofer, neighbor who previously voiced concerns over parking and drop off, stated that he has spoken with Mr. Brown regarding the drop offs on Greenwood and his concern is now a non-issue. The Zoning Board of Appeals stated that they prefer refuse disposal to be at the back of the building. Ms. Berns asked if there would be any changes to the front of the building. The applicant replied that only the signage would be altered. Mr. Borwn stated, in terms of the Hartrey-Dempster parking lot, that parking can be secured if necessary ($90 per space if needed). Mr. Gingold suggested that they could condition street parking to loading/unloading only. Chairman Summers stated that it seemed like the Hartrey- Dempster lot is not necessary and that employees should park on-site when possible. Mr. Gingold stated that there should be a lighting condition. Chairman Summers added that the hours of operation should be conditioned to 7 days a week, 8 a.m. - 9 p.m. Ms. Berns asked that since 17 year olds are able to drive, how many can be expected to park at the facility. Mr. Brown stated that a high school program will in all likelihood not use this facility due to the field sizes and pole locations. 529 of 939 DRAFT NOT APPROVED Page 3 of 6 Zoning Board of Appeals The Zoning Board of Appeals entered into deliberations. The Standards were discussed and all of them were met. Mr. Gingold motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit with the following conditions: 1. Hours of operation: 7 days a week, 8 a.m.-9 p.m. 2. Loading/unloading restricted to the rear of the property and includes ingress/egress agreement. 3. Employees only park on-site. 4. Garbage collection in rear. 5. Adequate lighting provided in rear and in front for bike parking. 6. Facility will be a drop-off/pick-up facility only Ms. Berns seconded the motion and the motion was approved 4-0. New Business 1622 Sherman Avenue ZBA 13ZMJV-0066 PB Restaurants LLC, lessee, applies for a special use permit for a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. 1622 Sherman Avenue is located in the D3 Downtown Core Developmental District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Matt Matros, applicant, explained the proposal: Hours of operation: Monday- Friday, 7 a.m. – 9 p.m. Saturday/Sunday, 10 a.m. – 9 p.m. 15% delivery or eat-in, 85% walk-ins (usually leave) 65% business usually at lunch time Most employees are high school or college aged and utilize public transportation 600-1000 customers/day, mostly by foot 1 full-time manager, will park in garage Deliveries/garbage will go in from Benson into loading area 5-7 a.m., 4 times a week. Will follow Litter Collection Plan (garbage pick-up/recycling 4-5 days/week) Most food is wrapped in paper and recyclable plastic cups All steam cooking- low odor Maximum of 12 workers at once (2 are bike delivery) Chairman Summers asked if the applicant would support the requirement that all employees are not permitted to park on the street, to which the applicant responded yes. The Zoning Board of Appeals entered into deliberations. 530 of 939 DRAFT NOT APPROVED Page 4 of 6 Zoning Board of Appeals The Standards were discussed and all of them were met. Mr. Gingold motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit with the following conditions: 1. Compliance with applicable requirements. 2. Implement and adhere to Litter Collection Plan 3. Provide and maintain Litter Pick-Up Plan 4. Hours of operation: 7 days a week, 6 a.m. – 10 p.m. 5. Employees are not permitted to park in any on-street parking spaces. 6. Before operation, a certified copy of this ordinance must be recorded with the Cook County Recorder of Deeds. Ms. Berns seconded the motion and the motion was approved 4-0. 1724 Livingston Street ZBA 13ZMJV-0067 Yvi Russell, property owner, applies for major zoning relief to install an a/c condensing unit. The applicant requests a side yard setback of 3.5’ where 10’ is required (Zoning Code Section 6-4-6-9-B). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read into the record. Ms. Russell explained her proposal: In 2011, she lost 4 huge trees that kept the house naturally cool. To install A/C window units, she would need 5 units which are difficult to install, heavy and loud, and do not look attractive. Both neighbors do not want unit in backyard because that’s where it would be noisiest and most visible. Pond/patio in rear yard prevents compliant location. There is not enough space to locate on patio as it would leave 2’ for the walkway. Proposed location is on the west side. Location faces the neighbor’s blank wall, surrounded by landscaping and fence. Sound: Plan to install system where at 3.5’, 65 db will be audible. At neighbor’s blank wall, noise level will be 55 db, according to system requirement (74 db at unit) Kevin Sido, neighbor to the west, stated that he approved of the proposed location of the A/C unit. If the unit was put in a compliant location, he would have to see the condenser in rear yard from his patio. He was pleased that his neighbor is choosing the lowest db level, in terms of noise. His house is approximately 7’ from the property line. Ms. Russell stated that her porch needs maintenance to replace the post underneath which would not be possible with the unit located near the porch. The Zoning Board of Appeals entered into deliberations. 531 of 939 DRAFT NOT APPROVED Page 5 of 6 Zoning Board of Appeals Ms. Berns stated that the noise concern would warrant additional enclosure to mitigate. Mr. Gingold noted that since the neighbor prefers the proposed location, noise is not a concern. Ms. Wineberg commented that the Autobarn issue had neighbors who bought houses next to commercial uses and then complained. Chairman Summers observed that there is a broader side yard setback at this property than is typical of Evanston homes. Mr. Gingold also noted the presence of the fence and bushes. Chairman Summers agreed that the compliant location on the patio would block the walkway to the rear steps. Ms. Wineberg suggested that they should not consider patio location/walkway as a hardship. Home improvement projects often have collateral damage, such as loss of a patio. Ms. Wineberg then asked if Attorney Ken Cox had concern over precedence, to which Mr. Cox answered no. Ms. Wineberg voiced her concerns over having no other compliant location and Ms. Berns voiced her concerns over the noise. Chairman Summers asked how feasible it would be to mitigate sound. Chairman Summers asked Mr. Cox if some members of the Zoning Board of Appeals could vote tonight and have others wait to vote until the next meeting. Mr. Cox stated that the board must make a vote at a meeting where testimony is closed. The Standards were then discussed. 1. Main concern. Two opposing thoughts. 2. Depends on sound mitigation. 3. Yes- Summers, Gingold, Berns No- Wineberg 4. Yes- Summers, Gingold, Berns No- Wineberg 5. Yes 6. Yes (hardship was created 15+ years ago) 7. Yes- Summers, Gingold, Berns No- Wineberg Ms. Berns motioned that the Zoning Board of Appeals recommend approval of the proposed major zoning variance with the following condition: 1. No more than 55 db at lot line achieved either with the use of quieter equipmen t or other sound abatement measures. 532 of 939 DRAFT NOT APPROVED Page 6 of 6 Zoning Board of Appeals Mr. Gingold seconded the motion. Three voted in favor of approval with one member opposed. The case will be continued to the August 20, 2013 Zoning Board of Appeals meeting. The meeting adjourned at 9:55 p.m. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, Melissa Klotz Zoning Planner, Community and Economic Development Department 533 of 939 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 6, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13ZMJV-0066 Address or Location: 1622 Sherman Avenue Applicant: Matt Matros Proposed Special Use: Type 2 Restaurant – Protein Bar 534 of 939 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1) All employees must park off-street. 2) Hours of operation are limited to 6am-10pm 7 days a week 3) Adhere to Litter Collection & Garbage Pickup Plans 4) The project must be within substantial compliance with the documents and testimony on record. _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___X___ Clara Wineberg __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Beth McLennan _____ ____ _______ Matt Rodgers _____ ____ ___X___ Lori Summers __X__ ____ _______ Andrew Gallimore _____ ____ 535 of 939 To: Members of the Zoning Board of Appeals From: Sarah Flax, Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Jennifer Hackman, Interim Economic Development Specialist, City Manager’s Office Subject: 1622 Sherman Avenue Special Use, 13ZMJV-0066 ZBA Recommending Body; City Council Determining Body Date: August 1, 2013 Notice- Published in the July 18, 2013 Evanston Review: PB Restaurants LLC, lessee, applies for a special use permit for a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. 1622 Sherman Avenue is located in the D3 Downtown Core Development District, which requires a special use permit for Type 2 Restaurants to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Recommendation City staff and SPAARC recommend the Zoning Board of Appeals recommend approval to City Council for a special use for a Type 2 Restaurant – Protein Bar. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Site/Proposal Background The Protein Bar has 8 locations in Chicago and Oakbrook and wishes to expand to 1622 Sherman Avenue, in the space currently occupied by Lululemon Athletica. This space is located midblock between Davis and Church Streets. Barnes & Noble occupies the adjacent space to the north and a walkway and entrance to Sherman Plaza parking garage follows along the south side of the space. Lululemon Athletica is vacating the space and relocating to Old Orchard Mall in August. Protein Bar proposes to open 1622 Sherman as its North Shore flagship location. The company plans to spend $700,000, mostly in construction and build out, to convert the space from retail to a Type 2 Restaurant use and to meet other aspects of its distinct look and feel. 1622 Sherman Avenue is zoned D3 Downtown Core Development District, and is adjacent to other downtown zoning districts. The RP Research Park district is one block Memorandum 536 of 939 to the west. Similar commercial uses exist in the immediate area, including Pret a Manger, Edzo’s, Soulwich Asian Sandwiches, Red Mango, and Coldstone Creamery. Protein Bar intends to operate from 7:00 a.m. to 9:00 p.m. Monday through Friday and from 10:00 a.m. to 8:00 p.m. on Saturday and 10:00 a.m. to 6:00 p.m. on Sunday. An estimated twelve employees will work at one time, and Protein Bar expects that almost all employees will take public transportation, walk, or bike to work. The applicant intends to pay for a parking space in the Sherman Plaza parking garage for the General Manager. Protein Bar anticipates between 400-800 customers per day, with roughly 50% of the business occurring during the lunch hour, 15% during morning hours and 35% during the remainder of the day. The majority of this business is projected to be carry-out, although the restaurant will include seating for up to 24 patrons at one time. For patrons that do eat at the restaurant, the majority are expected to stay 20-25 minutes at a time. Wifi will be offered at the site. There is no on-site parking specific to this use; however, the Sherman Plaza parking garage is located on the same block. Metered spaces are available on the street for customer use in addition to the garage. Store deliveries will be made three times per week between 5:00 a.m. and 6:30 a.m. by Gordon Food Service. Deliveries will be made to a loading dock that is accessible through the back of the restaurant. Garbage pickup will also take place via that dock. The applicant has no objection to the City’s Litter Collection and Litter Pickup Plan that is typically required of Type 2 Restaurants. This use should not cause a negative cumulative effect on the surrounding neighborhood. This restaurant has done extremely well at its 8 other locations and wants to expand to Evanston in part due to a multitude of requests from Evanston patrons. The neighborhood should benefit from allowing an existing business to thrive and provide desired services to its neighborhood patrons, and continue to bring foot and vehicular traffic that can then utilize other businesses in the area. The restaurant is part of a Healthcare and Wellness industry cluster, one of the five targeted industry clusters in the City of Evanston’s 2012-2014 Economic Development Plan. For future consideration, an over-concentration of Type 2 Restaurant uses may reduce street vitality during the evening hours. Ordinances Identified for Requested Relief: 6-11-4: D3 Downtown Core Development District 6-11-4-3: SPECIAL USES: The following uses may be allowed in the D3 District, subject to the provisions set forth in section 6-3-5, “Special Uses”, of this title: Restaurant – Type II (among others listed) 537 of 939 Site Plan and Appearance Review Committee (SPAARC) Discussion and Recommendation: Committee members found that the proposed special use will not have a detrimental effect on adjacent properties or the surrounding neighborhood. Recommendation: unanimous approval. Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application – Submitted June 28, 2013 Letter of Notice Letter of Interest Statement of Restaurant Use Plat of Survey – July 28, 2003 Zoning Analysis Standards Form Site Plan Aerial View Image of Property Zoning Map Menu SPAARC Draft Meeting Minutes – July 31, 2013 538 of 939 539 of 939 540 of 939 541 of 939 542 of 939 543 of 939 544 of 939 545 of 939 546 of 939 547 of 939 548 of 939 549 of 939 550 of 939 551 of 939 552 of 939 553 of 939 554 of 939 555 of 939 556 of 939 557 of 939 558 of 939 559 of 939 8/1/13 Google Maps https://maps.google.com/maps?q=lululemon+evanston&sll=42.047964,-87.682057&cid=8784950017067413967&cbp=13,277.6,,0,0&cbll=42.047941,-87.681848&…1/1 A.Lululemon Athletica 1622 Sherman Ave, Evanston, IL (847) 424-1512 1 review $$$ © 2013 Google 560 of 939 561 of 939 562 of 939 563 of 939 SPAARC Meeting Notes – August 31, 2013 Page 1 of 2 SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPAARC) MINUTES July 31, 2013 Members Present: J. Cory, I. Eckersberg, S. Flax, W. Hallen, M. Klotz, J. Murphy, J. Nelson Staff Present: E. Golden, J. Hackman, B. Newman Presiding Member: W. Hallen A quorum being present, Chair Hallen called the meeting to order at 2:32 p.m. New Business: 1) 1622 Sherman Avenue Recommendation to ZBA Application for a special use permit for a Type 2 Restaurant, Protein Bar, in the D3 Downtown Core Development District. APPLICATION PRESENTED BY: Matt Matros Founder GENERAL DISCUSSION: Mr. Matros presented information about the proposed restaurant. The following issues were discussed: Propose to build out existing store front Restaurant to serve health conscious customer base Hours 7-7:30 a.m. to 4-6:00, depending on demand Deliveries through rear, probably Mondays, Wednesdays and Fridays, between 5 and 6:30 a.m. Re-gutting and remodeling space (usually a $800,000 build out for each store) Have had 10-15 emails/week requesting a Protein Bar on the North Shore Restaurant’s health requirements surpass most government requirements Seating: approximately 24 seats Employees: approximately 40; 12 in store at one time (owner encourages employees to work full time) Employee parking: most employees will not drive (owner will pay for manager parking if necessary) Mr. Murphy moved to recommend approval, seconded by Mr. Cory. The Committee voted unanimously 7-0 to recommend approval to the ZBA. 2) 1724 Livingston Street Recommendation to ZBA Request for zoning relief for a 3.5’ side yard setback where 10’ is required for an AC condensing unit APPLICATION PRESENTED BY: Yvi Russell Property Owner DRAFT - NOT APPROVED 564 of 939 SPAARC Meeting Notes – August 31, 2013 Page 2 of 2 GENERAL DISCUSSION: Ms. Russell presented plans for the location of the unit. The following issues were discussed: Lost 3 trees that provided shade in 2011 to tree diseases, hence the need for the AC No side of the house faces the street East side of house is too close to the neighbors: both neighbors would hear and see it from their decks Property owner’s back yard has a picture window with louvered wood windows that would bring noise and heat from unit directly back into house, and enclosed patio would cause unit to be too far away from home and lose efficiency because of extensive duct work. West side is best option because: o It will face a windowless wall except for a block glass, basement window o There is a 5’ fence on the west side o It is 3.5’ from the lot line and 7’ to the neighbor’s wall o There are 2 bushes; on e on either side of proposed location of unit o Neither neighbor would hear it or see it if it is on the west side of the house Applicant has investigated the quietest system at 74 decibels, which she intends to buy Neighbor to the west is in favor of proposed location. Mr. Murphy abstained from voting. Mr. Cory moved approval, seconded by Mr. Nelson. The Committee voted 6-1, with Mr. Murphy abstaining to recommend approval to the ZBA Other Business: APPROVAL OF MEETING NOTES FROM JUNE 26, 2013. Ms. Klotz moved to approve the minutes of the 6/26/13 SPAARC meeting, seconded by Mr. Murphy. The Committee voted unanimously 6-1 with Mr. Nelson abstaining, to approve the 6/26/13 SPAARC meeting minutes. The meeting adjourned at 3:00 p.m. Respectfully submitted, Bobbie Newman 565 of 939 For City Council meeting of August 12, 2013 Item P3 Business of the City by Motion: Request for a Three Year Extension of a Planned Development at 1603-1629 Orrington Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Sarah Flax, Interim Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division Subject: Request for a Three Year Extension of a Planned Development at 1603- 1629 Orrington Avenue Date: July 31, 2013 Recommended Action Staff recommends approval of the requested three year extension to the adopted Planned Development at 1603-1629 Orrington Avenue. The Planned Development and subsequent amendments are consistent with the Comprehensive Plan and the Downtown Plan. The property owner cites challenges due to the economic downturn and did not want to start construction of the final phase of the Planned Development until market conditions improved and leasing activity for the existing retail space at the property improved. Summary The property owners, LREIGP IHC, LLC (an affiliate of Lowe Enterprises, Inc.) and GFIP II, LLC (an affiliate of Golub & Company) have requested a three year extension of a Planned Development granted by Ordinance 50-O-67 and subsequently amended by Ordinance 57-O-05 and then Ordinance 62-O-08 that expires on September 1, 2013 unless it is extended. Ordinance 62-O-08 requires the construction of new retail space adjoining the rotunda building and fronting Davis Street. The property owners have invested significant capital expenditures on the property in recent years, including the addition of a 21-space surface parking lot, and waterproofing of the existing plaza to prevent the deterioration of the structural slabs beneath the plaza pavers. The building at 1629 Orrington Avenue is now fully leased with Bright Horizons daycare, Art + Science Salon, and Naf Naf Grill, while the owner is in advanced lease negotiations with a Type 1 Restaurant for the rotunda building at 1603 Orrington Avenue. Memorandum 566 of 939 Legislative History May 3, 1967 – City Council adopted the original Planned Development ordinance for the site, Ordinance 50-O-67. June 27, 2005 – City Council adopted a major amendment to the original Planned Development permitting additional construction and releasing the property owner from certain conditions in the original ordinance by Ordinance 57- O-05, expiring April 30, 2008. April 28, 2008 – City Council granted a 90 day extension to Ordinance 57-O-05 to extend the expiration until July 31, 2008. May 27, 2008 – City Council adopted Ordinance 62-O-08 that included several amendments to the previous ordinance and expired September 1, 2010. August 9, 2010 – City Council granted a three year extension to Ordinance 62-O-08 for an expiration date of September 1, 2013. Attachments Ordinance 62-O-08 Ordinance 57-O-05 Ordinance 50-O-67 Letter of July 18, 2013 requesting a three year extension 567 of 939 568 of 939 569 of 939 570 of 939 571 of 939 572 of 939 573 of 939 574 of 939 575 of 939 576 of 939 577 of 939 578 of 939 579 of 939 580 of 939 581 of 939 582 of 939 583 of 939 584 of 939 585 of 939 586 of 939 587 of 939 588 of 939 589 of 939 590 of 939 591 of 939 592 of 939 593 of 939 594 of 939 595 of 939 596 of 939 597 of 939 598 of 939 599 of 939 600 of 939 601 of 939 602 of 939 603 of 939 604 of 939 For City Council meeting of August 12, 2013 Item P4 Ordinance 86-O-13 Special Use for an Independent Living Facility and a Planned Development at 1611-1629 Chicago Ave. for “North Shore Residence” For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Sarah Flax, Interim Manager, Planning and Zoning Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Christina Ferraro, Senior Services & Levy Center Manager Audrey Thompson, Long Term Care Ombudsman Subject: North Shore Residence Special Use and Planned Development 1611-1629 Chicago Avenue Date: August 5, 2013 Recommended Action Staff recommends consideration of Ordinance 86-O-13, granting Special Use for a Planned Development and Independent Living Facility at 1611-1629 Chicago Avenue, “North Shore Residence.” This ordinance was introduced at the July 22, 2013 City Council meeting. Summary At the July 22, 2013 Planning Development Committee meeting, discussion ensued about affordable housing at facilities similar to the North Shore Residence. City staff was asked to compile information about the costs of different housing facilities for seniors in Evanston, the amenities of those facilities, and the availability of affordable units. Existing Affordable Housing Facilities This chart provides information on four facilities that are restricted to households whose incomes do not exceed 80% of the area median income by the federal government and are considered to be low or moderate income. The first two facilities listed, Jane R. Perlman Apartments and Victor Walchirk Apartments, are owned and operated by the Housing Authority of Cook County and house both seniors and persons with disabilities. Information pertaining to Jane R. Perlman Apartments and Victor Walchirk Apartments was obtained from the Housing Authority of Cook County. Information regarding Memorandum 605 of 939 Ebenezer Primm Tower was obtained from a source employed at the facility. Information gathered for Jacob Blake Manor was acquired using internet resources. City Senior Services staff also provided information. Jane R. Perlman Apartments 1900 Sherman Ave Victor Walchirk Apartments 2300 Noyes Ct Ebenezer Primm Tower 1001 Emerson St Jacob Blake Manor 1615 Emerson St Income Restricted /Total Units 100/101 99/100 100/107 75/75 Size (ft2) &features 1bed/1bath - 500 Electric stove, fridge, mini-blinds, and A/C unit 1bed/1bath - 550 Electric stove, fridge, mini- blinds, and A/C unit Studio - 480 Sm. 1 bed - 520 Lg. 1 bed - 580 Stove, fridge Cost 30 % of monthly income* OR Flat rate of $848 30 % of monthly income* OR Flat rate of $848 30 % of monthly income* $853 Income Restrictions At or below 80% of AMI level At or below 80% of AMI level 1 person max. income: $25,800 2 person max. income: $29,450 At or below 80% of AMI level Food/Dining No on-site services No on-site services No on-site services No on-site services Amenities 2 computers with internet, Activity room, Community room, TV room, Coin-operated laundry room, Garbage chutes, Parking, Field trips, Parties, Organizations offer free exercise classes and free transportation to stores 2 computers with internet, Community room, Library, TV room, Coin-operated laundry room, Garbage chutes, Parking, Tenant org. trips & parties, Organizations offer free exercise classes and free transportation to stores, Patio & container gardens Community room, coin-operated laundry room, parking and an activity director. Exercise classes organized by tenants and outside organizations. Community room, coin-operated laundry room, parking and an activity director. Exercise classes organized by tenants and outside organizations. Vacancies 8** 4** 1 Turnover Rate 45-60 days 45-60 days unavailable Low/Mod Inc. All All All All *receive monthly allowances to cover utility bills (range $38-45) **vacancies are filled from HACC waiting lists, which are currently closed Existing Independent Living Facilities 606 of 939 This chart provides information on four facilities that the City views as Independent Living Facilities, a zoning use that is the same special use for which the North Shore Residence is applying. These facilities are permitted by the State of Illinois as Life Care Facilities, which requires that each lease contract must exceed 12 months, include food, and include at least one other service such as housekeeping or medical services. Ten Twenty Grove’s monthly cost does not include food and it does not have on-site dining facilities. It is part of the Presbyterian Homes continuing care retirement community and its residents have the use of exercise and other facilities on the Presbyterian Homes campus in northwest Evanston. Mather LifeWays and Three Crowns Park are also continuing care retirement communities and offer independent and assisted living, and facilities for residents with memory loss/dementia or skilled care. Presbyterian Homes, Mather and Three Crowns Park offer several different contracts, including Life Care contracts, which means in the event a resident runs out of money, the philanthropic arm of the organization pays the monthly care costs until the individual dies. An individual has to be a part of the Mather family in order to receive skilled care there. An individual may enter Presbyterian Homes at any level, whether independent, assisted living or skilled care. Information pertaining to Three Crowns Park and Mather LifeWays was obtained from sources employed at those facilities. Information regarding Ten Twenty Grove and Westminster Place was gathered online. City Senior Services staff also provided information. Three Crowns Park 2323 McDaniel Ave Mather LifeWays 425 Davis St Ten Twenty Grove 1020 Grove St Westminster Place 3200 Grant St Income Restricted /Total Units 0/NA 0/NA 0/NA 0/NA Size (ft2) 1bedroom 2bedroom 2bedroom+den Fully equipped kitchen, living room 1 bedroom: 916-1,155 1 bedroom + den: 1,160 2 bedroom: 1,500-1950 2 bedroom + den: 1,638 1 bedroom 2 bedroom Fully equipped kitchen, living & dining room 1 bedroom 2 bedroom Townhouse Cottage Costs (entrance fees for Life Care contracts are significantly higher than shown here) Entrance fees: $145,000-189,000 Monthly fees are required. Tenants with life contracts are allowed to remain if they exhaust their financial resources Rates unavailable due to antitrust law 1 bedroom Entrance fee: $103,785 Monthly fee: $2,270 2 bedroom Entrance fee: $167,125 Monthly fee: $2,645 3 bedroom Entrance fee: 1 bedroom Entrance fee: $93,585 Monthly fee: $2,535 2 bedroom Entrance fee: $119,345 Monthly fee: $2,985 Townhouse/Cottage Entrance fee: 607 of 939 $235,225 Monthly fee: $3,940 $175,485 Monthly fee: $3,320 Income Limits Financial application required None None None Food/Dining Meals included in monthly cost Meals included in monthly cost No on-site dining Meals included in monthly cost Amenities Aquatic Center Health Club Movie theater Fine Arts Studio Walking paths Card/game room Fireside Living Room Library Salon/Barber Services Spa and Fitness Center Library Theater Garden Restaurants Cleaning Scheduled shuttle transportation Free Wi-Fi on first floor in common area Personal storage Shuttle service Wellness & medical services Access to Westminster fitness and therapeutic center Living Room Salons and Barber Shop Fitness and therapeutic center Computer center Wellness services Vacancies 6 Unavailable Unavailable Unavailable Turnover Rate 2 ½ units/year Unavailable Unavailable Unavailable Low/mod inc. Life Care contracts available that ensure the resident may remain even if funds are exhausted. Developing community outreach programs, like classes, but still in initial stages. Life Care contracts available that ensure the resident may remain even if funds are exhausted. Mather provides $30 million in charity care over 10 years and $125,000 annually to the Affordable Housing Fund by ordinance. Life Care contracts available that ensure the resident may remain even if funds are exhausted. Per the website, one in seven residents receives assistance through Pres Homes’ Geneva Foundation. North Shore Residence Unit Changes The existing building of the North Shore Residence has 67 small units without full kitchens. These units are being eliminated in the renovation that will reduce the total number of units in that structure from 185 to 140; all will have full kitchens. 608 of 939 At the joint ZBA/Plan Commission meeting on July 10, 2013, the owners provided the following current monthly rent rates and projected a rent increase of 20% that is calculated below: Current Proposed Rent Rates Monthly Annual Monthly Annual Studio $ 800 $ 9,600 $ 960 $ 11,520 1 Bedroom $ 1,200 $ 14,400 $ 1,440 $ 17,280 2 bedroom $ 1,500 $ 18,000 $ 1,800 $ 21,600 Current food costs were not provided and proposed food costs, though not finalized, were estimated at $600 per month per person. The pricing below was provided by the owners at the Planning & Development meeting on July 22, 2013 and includes rent and meals, housekeeping, cable, internet and electricity, as well as other amenities/programs. Current Monthly Pricing New Monthly Pricing Per Month Increase Studio $1,100 $1,500-1,600 $400-500 1 Bedroom $1,300-1,400 $1,800-1,900 $500-600 2 Bedroom $1,500-1,600 $2,100-2,200 $600-700 Historically, the North Shore Residence’s entrance fee has been equal to the monthly fee. Staff is unaware of what the entrance fee will be in the future. Given the pricing discrepancy stated at the ZBA/Plan Commission hearing and Planning & Development meeting, as well as differing information from newspaper reports, staff has asked the owners of the North Shore Residence for written pricing information to gain better insight of the financial changes that await current residents; this has not been provided. Attachments Ordinance 86-O-13 August 5, 2013 Response Letter from Horizon Realty/North Shore Residence Copy of July 22, 2013 Council Agenda Items P3 and P4 609 of 939 7/11/2013 86-O-13 AN ORDINANCE Granting Special Use Permits for a Planned Development and Independent Living Facility Located at 1611-29 Chicago Avenue in the D4 Downtown Transition District (“North Shore Residence”) WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 610 of 939 86-O-13 ~2~ WHEREAS, Horizon Group XXIII, LLC (the “Applicant”), owner of the property located at 1611-29 Chicago Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses,” Section 6-3-6, “Planned Developments,” Subsection 6- 11-1-10, “Planned Developments” in Downtown Districts, and Subsection 6-11-5-3, “Special Uses” in the D4 Downtown Transition District (“D4 District”), to permit the construction and operation of a Planned Development and Independent Living Facility located at the Subject Property in the D4 District; and WHEREAS, the Applicant sought said Special Use Permits to replace its status as a legal non-conforming use, “Retirement Hotel,” and allow construction of an addition, approximately eighty-five feet (85’) tall, with approximately two thousand six hundred square feet (2,600 ft2) of first-floor commercial space, yielding no more than two hundred five (205) residential units and zero (0) new on-site parking spaces; and WHEREAS, on July 10, 2013, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission and Zoning Board of Appeals (“ZBA”) held a joint public hearing on the application for Special Use Permits, case no. 13PLND-0052, heard testimony, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission and ZBA’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D4 District per Subsection 6-11-1-10 of the Zoning Ordinance; and 611 of 939 86-O-13 ~3~ WHEREAS, the Plan Commission and ZBA recommended the City Council approve the application with conditions; and WHEREAS, on July 22, 2013, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission and ZBA, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of July 22 and August 12, 2013, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee and ZBA, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permits applied for in case no. 13PLND- 0052, to allow construction and operation as described herein. 612 of 939 86-O-13 ~4~ SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permits granted hereby, violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permits pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Special Uses authorized by the terms of this ordinance in substantial compliance with: the terms of this ordinance; the Site Plans in Exhibit B, attached hereto and incorporated herein by reference; all applicable legislation; the Applicant’s testimony and representations to the Site Plan and Appearance Review Committee, the Plan Commission, ZBA, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Par king: Pursuant to Subsection 6-16-2-1-(B)-1 of the Zoning Ordinance, the Applicant shall license no fewer than nine (9) parking spaces, required for the Special Use Permits authorized by this ordinance, from the City in an off-street parking facility within one thousand feet (1000’) of the Subject Property. For as long as the Applicant operates said Special Uses, it shall maintain and keep current said license(s), and shall comply with all terms thereof and any amendments thereto. (C) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Special Use Permits authorized by the terms of this ordinance. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. 613 of 939 86-O-13 ~5~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 614 of 939 86-O-13 ~6~ EXHIBIT A Legal Description LOT 4 (EXCEPT THE NORTH 5 FEET THEREOF) AND ALL OF LOTS 5, 6, 7, 8 AND 9 IN BLOCK 20 IN EVANSTON IN THE NORTHWEST ¼ OF THE SOUTHEAST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-403-019-0000 COMMONLY K NOWN A S: 1611-29 Chicago Avenue, Evanston, Illinois 615 of 939 86-O-13 ~7~ EXHIBIT B Site Plans 616 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"32' - 9"95' - 6"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"25' - 0"36' - 0"47' - 9"18' - 2"52' - 7"110' - 11"6' - 0"OUTDOORPATIO169' - 6"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILSCHEMATIC SITE PLAN1" = 30' - 0"0 15' 30'60'EXHIBIT 3(a)617 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"169' - 6"32' - 9"35' - 11"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"EXISTING PARKING23 SPACES10' - 8"41' - 3"LOADING DOCK© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILOFF-STREET PARKING AND LOADING1" = 30'0 15' 30'60'EXHIBIT 3(d)618 of 939 TENANT SPACE2,594 SQ.FT.CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 4"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 2"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.RETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)20' - 0"EXISTINGEXISTING© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILONSITE WATER RETENTION1" = 30'0 15' 30'60'EXHIBIT 3(g)619 of 939 TENANT SPACE2,594 SQ.FT.PUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 5"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 1"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"UTILITY POLE WITHLEADS INTO GROUNDUTILITY POLEWITH LIGHTFIRE HYDRANTDOUBLEPARKINGMETERSTREETLIGHTPOLEDOUBLEPARKINGMETERRETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)WATERSEWERSTORM© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILUTILITIES & EASEMENTS1" = 30'0 15' 30'60'EXHIBIT 3(h)620 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILEAST ELEVATIONWEST ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)1621 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOFPROFILE OF ADJACENT BUILDING© 2013 MYEFSKI ARCHITECTS, INC.© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILNORTH ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)2622 of 939 623 of 939 624 of 939 625 of 939 For City Council meeting of July 22, 2013 Item P3 and P4 Ordinances 86-O-13 & 89-O-13: Special Use for an Independent Living Facility and a Planned Development at 1611-1629 Chicago Ave. for “North Shore Residence” For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Wally Bobkiewicz, City Manager Sarah Flax, Interim Manager, Planning and Zoning Division Melissa Klotz, Interim Zoning Administrator Susan Guderley, Neighborhood Planner Subject: Ordinances 86-O-13 and 89-O-13 North Shore Residence Special Use and Planned Development 1611-1629 Chicago Avenue, 13PLND-0052 Date: July 17, 2013 Recommended Action The Plan Commission, Zoning Board of Appeals, and City staff recommend the adoption of either Ordinance 86-O-13 or 89-O-13, granting Planned Development approval to construct an eight-story tower addition to the North Shore Residence at 1611-1629 Chicago Avenue as well as a Special Use for an Independent Living Facility. Both ordinances are the same, except that Ordinance 89-O-13, which is proposed at the request of Mayor Tisdahl, includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. (P3) Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611- 1629 Chicago Avenue, “North Shore Residence” Ordinance 86-O-13 does not include a condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction (P4) Ordinance 89-O-13 Granting a Planned Development and Special Use at 1611- 1629 Chicago Avenue, “North Shore Residence” Ordinance 89-O-13 includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction The requested Special Use will address the current legal non-conforming status of a long- time Evanston retirement facility. The existing facility operates under a Special Use Permit Memorandum 626 of 939 for a Retirement Hotel, which is no longer a permitted use in the D4 District. The proposed Special Use for an Independent Living Facility will bring the existing facility conforming status and allow the developer to expand with the proposed Planned Development addition. The Planned Development, which proposes to construct an eight-story addition on the parcel at 1619 Chicago Avenue, will allow the property owner to maintain the useful life of a character- giving downtown structure and allow the facility to continue operations with updated facilities in a competitive market. The Planned Development is consistent with all zoning requirements, meets all of the Standards of a Planned Development, and is not requesting any development allowances. Ordinance Options: At the request of Mayor Tisdahl, Ordinances 86-O-13 and 89-O-13 are both submitted. Both ordinances are the same, except that Ordinance 89-O-13 includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing, as derived from existing City Code and apportioned as follows: % of Affordable Units Maximum Household Income Maximum Rent ≥60% 80% of AMI 24% of AMI Remainder 100% of AMI 30% of AMI These calculations are from the Affordable Housing Demolition Tax (“AHDT,” City Code Title 4, Chapter 18) and Inclusionary Housing Ordinance (“IHO,” City Code Title 5, Chapter 7). The AHDT requires that at least 60% of all money collected pursuant to it is reserved for low- income households (maximum income = 80% of AMI), with the rest for moderate-income households (maximum income = 100% of AMI). The AHDT establishes that rental housing is not affordable for a given household if it exceeds 30% of income. The IHO requires that the developer of at least 25 owner-occupied dwelling units must reserve 10% of them for low- and moderate-income households. Either Ordinance 86-O-13 (without the affordable housing condition) or Ordinance 89-O-13 (with the affordable housing condition) should move forward. Background The North Shore Residence has operated as a retirement community since the early 1960’s. Originally built in 1919 as a 350 room hotel, the rooms were later combined to serve the current use as dwelling units for aging citizens. In 1978, the facility was granted a Special Use for a Retirement Hotel. However, this use category was eliminated from the D4 District in the 1993 comprehensive Zoning Ordinance amendment, which then made the use legally non-conforming. The current operations of the facility most accurately fit the definition of an Independent Living Facility, which requires a Special Use in the D4 District. To bring the existing use into compliance and allow for the tower expansion proposed through the Planned Development, the applicant requests a Special Use for the entire existing and proposed facility, comprised of the parcels at 1611-1629 Chicago Avenue, for an Independent Living Facility. 627 of 939 In recent years, this facility has experienced a decline in occupancy attributed to the age and condition of the building and a lack of amenities. In order to remain viable and competitive with other facilities, the applicant proposes significant improvements to the facility, many of which are currently under way. The 185 units in the existing building that are currently being renovated will lead to combining some of the existing units, reducing the total number in the existing building to 140. Once renovated, the residential units will provide conveniences now typically offered by modern independent living facilities, such as emergency pull-chords and kitchenettes. The entire building will also be served by a fire sprinkler system. The applicant also proposes an eight story tower addition on the adjacent parcel at 1619 Chicago Avenue that is currently occupied by the residents’ outdoor swimming pool and patio area. The proposed addition, which is the subject of the Planned Development application, will add 65 new units, bringing the total number of units for the entire facility to 205, or 20 more than the current total. The addition will also provide new amenities to replace or augment the aging facilities currently in place. These amenities include a new exercise room, indoor pool, wellness center to provide for basic medical needs, movie theater, arts and crafts room, billiards tables, card tables, laundry facilities, and new offices for the building staff. The new building will also include new common areas (a lobby atrium with a “winter garden,” and roof top terrace), a covered outdoor space for use by Tapas Barcelona, and 2,500 square feet of rentable, ground floor retail space. The proposed addition does trigger a net increase in the facility’s off -street parking requirement. The total number of off-street parking required by zoning for the completed project is 32 spaces. The applicant currently provides 23 spaces to serve the existing facility and has elected to satisfy the remaining parking requirement by leasing nine off-street parking spaces in a City of Evanston parking structure located within 1,000 feet of the subject property. Once an approved lease agreement is completed for the nine parking spaces, the zoning requirement for parking will be met and a variance will not be required. The Plan Commission recommends approval of the Planned Development, finding the proposal addresses all relevant Design Standards for Planned Developments, is consistent with the Comprehensive General Plan, and meets the Standard for a Planned Development. The Zoning Board of Appeals recommends approval of the Special Use for an Independent Living Facility, finding the proposal meets the Standards of a Special Use and will bring a currently legal non-conforming use into compliance. Zoning Ordinance The property is zoned D4 Downtown Transition District which requires a Special Use to operate an Independent Living Facility (6-11-5-3) and Planned Development (Sections 6-11- 5-3 and 6-11-1-10). None of the development allowances allowed through Planned Development approval are requested by the applicant. Traffic Impact The proposed remodeling and expansion of the North Shore Residence will generate a very limited volume of new traffic which can be accommodated by the existing street network with little effect. Additionally, the number of additional vehicle trips generated by the project will 628 of 939 likely be reduced given the project’s proximity to alternative modes of transportation. A large number of the residents of the proposed 205 total dwelling units do not regularly use vehicles. 2000 Comprehensive General Plan The Comprehensive General Plan (2000) recommends specific goals and objectives to promote an attractive, convenient and economically vibrant central business district. The Downtown Evanston Plan Update (2009) affirms this goal and recommends the following additional objectives and strategies: 1. Optimize Economic Development - of its mixed-use, pedestrian and transit environment 2. Protect and Rehabilitate Character-Giving Buildings - by promoting rehab and adaptive reuse 3. Improve the Quality of Physical Environment – by enhancing the pedestrian experience 4. Promote Sustainable “Green” Buildings 5. Maintain a Strong Multi-Modal Transportation System 6. Provide Enhanced Arts and Cultural Opportunities 7. Establish Predicable and Sensible Development Controls Legislative History July 10, 2013 – Zoning Board of Appeals voted 4-0 to recommend approval of a Special Use for an Independent Living Facility. July 10, 2013 – Plan Commission voted 8-0 to recommend approval of the proposed Planned Development. Attachments Ordinance 86-O-13 Ordinance 89-O-13 Building Materials Description 07.03.13 Plan Commission Memo 07.03.13 Zoning Board of Appeals Memo 07.10.13 Plan Commission Draft Meeting Minutes 07.10.13 Zoning Board of Appeals Draft Meeting Minutes 07.10.13 Zoning Board of Appeals Findings North Shore Residence Planned Development Application Binder 629 of 939 7/11/2013 86-O-13 AN ORDINANCE Granting Special Use Permits for a Planned Development and Independent Living Facility Located at 1611-29 Chicago Avenue in the D4 Downtown Transition District (“North Shore Residence”) WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 630 of 939 86-O-13 ~2~ WHEREAS, Horizon Group XXIII, LLC (the “Applicant”), owner of the property located at 1611-29 Chicago Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses,” Section 6-3-6, “Planned Developments,” Subsection 6- 11-1-10, “Planned Developments” in Downtown Districts, and Subsection 6-11-5-3, “Special Uses” in the D4 Downtown Transition District (“D4 District”), to permit the construction and operation of a Planned Development and Independent Living Facility located at the Subject Property in the D4 District; and WHEREAS, the Applicant sought said Special Use Permits to replace its status as a legal non-conforming use, “Retirement Hotel,” and allow construction of an addition, approximately eighty-five feet (85’) tall, with approximately two thousand six hundred square feet (2,600 ft2) of first-floor commercial space, yielding no more than two hundred five (205) residential units and zero (0) new on-site parking spaces; and WHEREAS, on July 10, 2013, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission and Zoning Board of Appeals (“ZBA”) held a joint public hearing on the application for Special Use Permits, case no. 13PLND-0052, heard testimony, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission and ZBA’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D4 District per Subsection 6-11-1-10 of the Zoning Ordinance; and 631 of 939 86-O-13 ~3~ WHEREAS, the Plan Commission and ZBA recommended the City Council approve the application with conditions; and WHEREAS, on July 22, 2013, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission and ZBA, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of July 22 and August 12, 2013, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee and ZBA, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permits applied for in case no. 13PLND- 0052, to allow construction and operation as described herein. 632 of 939 86-O-13 ~4~ SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permits granted hereby, violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permits pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Special Uses authorized by the terms of this ordinance in substantial compliance with: the terms of this ordinance; the Site Plans in Exhibit B, attached hereto and incorporated herein by reference; all applicable legislation; the Applicant’s testimony and representations to the Site Plan and Appearance Review Committee, the Plan Commission, ZBA, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Par king: Pursuant to Subsection 6-16-2-1-(B)-1 of the Zoning Ordinance, the Applicant shall license no fewer than nine (9) parking spaces, required for the Special Use Permits authorized by this ordinance, from the City in an off-street parking facility within one thousand feet (1000’) of the Subject Property. For as long as the Applicant operates said Special Uses, it shall maintain and keep current said license(s), and shall comply with all terms thereof and any amendments thereto. (C) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Special Use Permits authorized by the terms of this ordinance. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. 633 of 939 86-O-13 ~5~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 634 of 939 86-O-13 ~6~ EXHIBIT A Legal Description LOT 4 (EXCEPT THE NORTH 5 FEET THEREOF) AND ALL OF LOTS 5, 6, 7, 8 AND 9 IN BLOCK 20 IN EVANSTON IN THE NORTHWEST ¼ OF THE SOUTHEAST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-403-019-0000 COMMONLY K NOWN A S: 1611-29 Chicago Avenue, Evanston, Illinois 635 of 939 86-O-13 ~7~ EXHIBIT B Site Plans 636 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"32' - 9"95' - 6"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"25' - 0"36' - 0"47' - 9"18' - 2"52' - 7"110' - 11"6' - 0"OUTDOORPATIO169' - 6"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILSCHEMATIC SITE PLAN1" = 30' - 0"0 15' 30'60'EXHIBIT 3(a)637 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"169' - 6"32' - 9"35' - 11"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"EXISTING PARKING23 SPACES10' - 8"41' - 3"LOADING DOCK© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILOFF-STREET PARKING AND LOADING1" = 30'0 15' 30'60'EXHIBIT 3(d)638 of 939 TENANT SPACE2,594 SQ.FT.CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 4"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 2"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.RETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)20' - 0"EXISTINGEXISTING© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILONSITE WATER RETENTION1" = 30'0 15' 30'60'EXHIBIT 3(g)639 of 939 TENANT SPACE2,594 SQ.FT.PUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 5"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 1"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"UTILITY POLE WITHLEADS INTO GROUNDUTILITY POLEWITH LIGHTFIRE HYDRANTDOUBLEPARKINGMETERSTREETLIGHTPOLEDOUBLEPARKINGMETERRETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)WATERSEWERSTORM© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILUTILITIES & EASEMENTS1" = 30'0 15' 30'60'EXHIBIT 3(h)640 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILEAST ELEVATIONWEST ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)1641 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOFPROFILE OF ADJACENT BUILDING© 2013 MYEFSKI ARCHITECTS, INC.© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILNORTH ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)2642 of 939 7/17/2013 89-O-13 AN ORDINANCE Granting Special Use Permits for a Planned Development and Independent Living Facility Located at 1611-29 Chicago Avenue in the D4 Downtown Transition District (“North Shore Residence”) WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 643 of 939 89-O-13 ~2~ WHEREAS, Horizon Group XXIII, LLC (the “Applicant”), owner of the property located at 1611-29 Chicago Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses,” Section 6-3-6, “Planned Developments,” Subsection 6- 11-1-10, “Planned Developments” in Downtown Districts, and Subsection 6-11-5-3, “Special Uses” in the D4 Downtown Transition District (“D4 District”), to permit the construction and operation of a Planned Development and Independent Living Facility located at the Subject Property in the D4 District; and WHEREAS, the Applicant sought said Special Use Permits to replace its status as a legal non-conforming use, “Retirement Hotel,” and allow construction of an addition, approximately eighty-five feet (85’) tall, with approximately two thousand six hundred square feet (2,600 ft2) of first-floor commercial space, yielding no more than two hundred five (205) residential units and zero (0) new on-site parking spaces; and WHEREAS, on July 10, 2013, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission and Zoning Board of Appeals (“ZBA”) held a joint public hearing on the application for Special Use Permits, case no. 13PLND-0052, heard testimony, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission and ZBA’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D4 District per Subsection 6-11-1-10 of the Zoning Ordinance; and 644 of 939 89-O-13 ~3~ WHEREAS, the Plan Commission and ZBA recommended the City Council approve the application with conditions; and WHEREAS, on July 22, 2013, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission and ZBA, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of July 22 and August 12, 2013, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee and ZBA, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permits applied for in case no. 13PLND- 0052, to allow construction and operation as described herein. 645 of 939 89-O-13 ~4~ SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permits granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permits pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Special Uses authorized by the terms of this ordinance in substantial compliance with: the terms of this ordinance; the Site Plans in Exhibit B, attached hereto and incorporated herein by reference; all applicable legislation; the Applicant’s testimony and representations to the Site Plan and Appearance Review Committee, the Plan Commission, ZBA, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Aff ordable Housing: The Applicant shall lease no less than ten percent (10%) of the total residential units in the Special Uses authorized hereby, at rents that are affordable, as defined hereinafter. No less than sixty percent (60%) of the affordable units shall be rented at rates that shall not exceed twenty-four percent (24%) of the area median income (“AMI”) level for the Chicago primary metropolitan statistical area, as established and defined in the annual schedule published by the Secretary of the U.S. Department of Housing and Urban Development, adjusted for household size and utility allotment, to households whose income does not exceed eighty percent (80%) of AMI. All remaining affordable units shall be rented at rates that shall not exceed thirty percent (30%) of AMI, and only to households whose income does not exceed one hundred percent (100%) of AMI. For purposes of the foregoing, all fractions shall be rounded up to the nearest whole number. (C) Parking: Pursuant to Subsection 6-16-2-1-(B)-1 of the Zoning Ordinance, the Applicant shall license no fewer than nine (9) parking spaces, required for the Special Use Permits authorized by this ordinance, from the City in an off-street parking facility within one thousand feet (1000’) of the Subject Property. For as long as the Applicant operates said Special Uses, it shall maintain and keep current said license(s), and shall comply with all terms thereof and any amendments thereto. (D) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Special Use Permits authorized by the terms of this ordinance. 646 of 939 89-O-13 ~5~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 647 of 939 89-O-13 ~6~ Introduced:_________________, 2013 Adopted:___________________, 2013 Approved: __________________________, 2013 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 648 of 939 89-O-13 ~7~ EXHIBIT A Legal Description LOT 4 (EXCEPT THE NORTH 5 FEET THEREOF) AND ALL OF LOTS 5, 6, 7, 8 AND 9 IN BLOCK 20 IN EVANSTON IN THE NORTHWEST ¼ OF THE SOUTHEAST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-403-019-0000 COMMONLY K NOWN A S: 1611-29 Chicago Avenue, Evanston, Illinois 649 of 939 89-O-13 ~8~ EXHIBIT B Site Plans 650 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"32' - 9"95' - 6"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"25' - 0"36' - 0"47' - 9"18' - 2"52' - 7"110' - 11"6' - 0"OUTDOORPATIO169' - 6"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILSCHEMATIC SITE PLAN1" = 30' - 0"0 15' 30'60'EXHIBIT 3(a)651 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"169' - 6"32' - 9"35' - 11"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"EXISTING PARKING23 SPACES10' - 8"41' - 3"LOADING DOCK© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILOFF-STREET PARKING AND LOADING1" = 30'0 15' 30'60'EXHIBIT 3(d)652 of 939 TENANT SPACE2,594 SQ.FT.CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 4"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 2"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.RETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)20' - 0"EXISTINGEXISTING© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILONSITE WATER RETENTION1" = 30'0 15' 30'60'EXHIBIT 3(g)653 of 939 TENANT SPACE2,594 SQ.FT.PUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 5"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 1"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"UTILITY POLE WITHLEADS INTO GROUNDUTILITY POLEWITH LIGHTFIRE HYDRANTDOUBLEPARKINGMETERSTREETLIGHTPOLEDOUBLEPARKINGMETERRETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)WATERSEWERSTORM© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILUTILITIES & EASEMENTS1" = 30'0 15' 30'60'EXHIBIT 3(h)654 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILEAST ELEVATIONWEST ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)1655 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOFPROFILE OF ADJACENT BUILDING© 2013 MYEFSKI ARCHITECTS, INC.© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILNORTH ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)2656 of 939 Memo 630 DAVIS STREET, 5TH FLOOR EVANSTON, ILLINOIS 60201 T 847.440.8294 F 847.440.8295 Dear Melissa, Pursuant to your request, please accept this letter for confirmation of exterior material selection for the North Shore Residences Addition located at 1619 Chicago Ave. in Evanston. As mentioned and represented in the drawings, diagrams and written narrative in the required and provided Planned Development Binder, the majority of the exterior building material will be a standard brick interrupted only by punched window and balcony openings. Also as indicated in the images and narrative we are making an effort to match the existing exterior material and color of the existing Residences. As such, the color of the brick is changing at a height of the building approximately equal to the stucco band of the existing Residences. The decision to continue with brick was made because it is a material of higher quality and will last longer with less maintenance as opposed to the stucco which requires cyclical maintenance and upkeep. The north façade, which consists primarily of large expanses of uninterrupted masonry, will be articulated slightly differently than the east and west facades and will consist of three courses of standard masonry separated by one course of standard masonry which will stick out approximately one inch to create a banding effect. The color will be consistent with the east and west façade and the courses will vary every other course between the larger masonry unit and the standard masonry unit. The building will have both operable and fixed insulated glazing window units. The storefront at grade suggests panels of louvers above the glass which will have signage floated over it. The mullions will be of an anodized bronze. The expressive roof element which projects up in the center of the façade that faces Chicago is currently conceived to be an aluminum composite panel system which will have the color and luster of natural aluminum. Lastly the balcony railings will be composed of anodized bronze panels within the round railing sections. The panels will be solid and opaque so as to shield any view of balcony contents form the street. Should you require further clarification please feel free to reach out to me at any time. Regards, Steven Pantazis Project Manager P: 847.440.8294 Ext. 107 F: 847.440.8295 spantazis@myefski.com website: www.myefski.com PROJECT # 12758 PROJECT North Shore Residence Addition CLIENT Horizon Realty TO Melissa Klotz City of Evanston 2100 Ridge Avenue Evanston, IL 60201 FROM Steven Pantazis Myefski Architects, Inc. 630 Davis Street, 5th Floor Evanston, Illinois 60201 DATE July 18th, 2013 REGARDING Exterior Material Selection 657 of 939 1611-1629 Chicago Avenue Planned Development Staff Memo City of Evanston To: Chair and Members of the Plan Commission From: Sarah Flax, Interim Manager, Planning and Zoning Division Susan Guderley, Neighborhood Planner Subject: Planned Development (North Shore Hotel), 1611-1629 Chicago Avenue, 13PLND-0052 Date: July 3, 2013 Staff Recommendation City staff recommends approval of the proposed Planned Development to construct an 8-story addition to the existing North Shore Residence (formerly known as North Shore Retirement Hotel) at 1619 Chicago Avenue. City staff has also recommended that the Zoning Board of Appeals recommend approval of a Special Use Permit to establish an Independent Living Facility on the property at 1611-1629 Chicago Avenue, which includes both the site of the proposed addition and the existing North Shore Residence facilities. The proposed planned development is consistent with all zoning requirements, meets all of the standards of a Planned Development for this district, and does not request any development allowances. Background The North Shore Residence has been operated as a retirement community since the early 1960’s. Originally built in 1919 as a 350 room hotel, the rooms were later combined to serve its current use. In recent years, this facility has experienced a decline in occupancy attributed to the age and condition of the building and a lack of amenities. In order to remain viable and competitive with other facilities, the applicant proposes to make significant improvements to the facility. This includes constructing an 8-story addition on the parcel at 1619 Chicago Avenue that is currently occupied by the residents’ outdoor swimming pool and patio area and small outdoor café area for Tapas Barcelona restaurant. Project Description To offer facilities comparable with other independent living facilities and extend the useful life of the existing structure, the applicant proposes to both renovate and enlarge the current facility. Currently, the 185 units in the existing building are being renovated under a separate permit. That work will include combining of some of the units, reducing their total number to 140. The proposed addition that is the subject of this planned development application will add 65 new units, bringing the total number of units for the Memorandum 658 of 939 1611-1629 Chicago Avenue Planned Development Staff Memo City of Evanston entire facility to 205 or 20 more than currently available. The residential units will provide conveniences now typically offered by modern independent living facilities, such as emergency pull-chords and kitchenettes. The entire building will also be served by a fire sprinkler system. The addition will also provide new amenities to replace or augment the aging facilities currently in place. These include a new exercise room, indoor pool, wellness center to provide for basic medical needs, movie theater, arts and crafts room, billiards, card tables, laundry and new offices for the building staff. The new building would also include new common areas (a lobby atrium and roof top terrace), a covered outdoor space for use by Tapas Barcelona Restaurant, and 2,500 square feet of rentable, ground floor retail space. Zoning Ordinance The D4 Downtown Transition District governs the subject property; Section 6-11-5-3 establishes that Planned Developments are permitted Special Uses within this district subject to the general requirements for planned development as special uses (Section 6-3-6) and requirements of downtown planned developments (Section 6-11-1-10). Because the zoning analysis for the project found that the existing lot of record exceeds 30,000 square feet in lot area [66,616.2 sq.ft.], and that the proposed addition exceeds 20,000 square feet (gross floor area) in size [210,088.2 sq.ft.], a Planned Development is required. The application contains all of the Planned Development Submission Requirements listed in Appendix D.4 of the Zoning Ordinance. It also responds to the general requirements for Planned Developments and the general requirements and site control standards for downtown planned developments. As proposed, the project meets all of the zoning requirements of the D4 district and there are no requested development allowances. If granted, the proposed Special Use Permit to establish an Independent Living Facility together with the addition’s increased number of units trigger a net increase in the off- street parking requirement. The total number of off-street parking required by zoning for the completed project is 32 spaces. The applicant currently provides 23 spaces to serve the existing facility and has elected to satisfy the remaining parking requirement by leasing nine (9) off-street parking spaces in a City of Evanston parking structure located within 1,000 feet of the subject property. No variance will be required once an approved lease agreement is completed. Ordinances Identified for Requested Relief: 6-11-5-3: D4 Downtown Transition District SPECIAL USES: The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5 of this Title: Independent Living Facilities (when located above the ground floor) (among others) 659 of 939 1611-1629 Chicago Avenue Planned Development Staff Memo City of Evanston Traffic Impact The applicant’s traffic impact study finds that, due to their age and physical abilities, residents of independent living facilities have low car ownership rates. None of the current residents of the North Shore Residences own a car. The main generators of traffic will be employees and visitors. Both peak visiting hours and shift changes occur outside of peak rush hours and are not likely to impact total or peak hour traffic. The study concludes that the proposed remodeling and expansion of the North Shore Residence will generate a very limited volume of new traffic which can be accommodated by the existing street system and intersections with little effect. Additionally, the number of additional vehicle trips generated by the project will likely be reduced given the project’s location within proximity to alternative modes of transportation. 2000 Comprehensive General Plan The Comprehensive General Plan (2000) recommends specific goals and objectives to promote an attractive, convenient and economically vibrant central business district. The Downtown Evanston Plan Update (2009) affirms this goal and recommends the following additional objectives and strategies: 1. Optimize Economic Development - of its mixed-use, pedestrian and transit environment 2. Protect and Rehabilitate Character-Giving Buildings - by promoting rehab and adaptive reuse 3. Improve the Quality of Physical Environment – by enhancing the pedestrian experience 4. Promote Sustainable “Green” Buildings 5. Maintain a Strong Multi-Modal Transportation System 6. Provide Enhanced Arts and Cultural Opportunities 7. Establish Predicable and Sensible Development Controls An evaluation of the proposal as it relates to Comprehensive Plan goals is as follows: LEGEND M = Meets Guideline D = Does Not Meet Guideline NA = Does not Apply LAND USE Standard Result Neighborhood assets should be enhanced while recognizing that each neighborhood contributes to the overall social and economic quality of Evanston M Evanston’s housing stock should continue to offer buyers and renters a desirable range of choice in terms of style and price M Evanston should maintain a diverse range of business and commercial areas, all of which will be viable locations for business activity M Downtown Evanston should be an attractive, convenient, and economically vital center of diverse activity. M 660 of 939 1611-1629 Chicago Avenue Planned Development Staff Memo City of Evanston The growth and evolution of Evanston’s institutions should be supported so long as the growth does not have an adverse impact upon the residentially-zoned adjacent neighborhoods M PUBLIC FACILITIES Standard Result The City of Evanston’s public buildings should be fully accessible, modernized buildings that serve civic needs and interests of residents. NA City parks and recreation areas should be of the highest quality in order to meet residents various recreation and leisure interests NA Utility systems in Evanston should provide reliable, quality service and support future development throughout Evanston NA CIRCULATION Standard Result Evanston’s streets should safely, conveniently, and efficiently link neighborhoods to the rest of the community and to the metropolitan area M Evanston’s parking system should serve the needs of residents, commuters, employees, shoppers, and visitors to Evanston’s neighborhoods and business districts M Transportation providers should offer safe, convenient, affordable, and easily accessible transit alternatives to the automobile M The safety and convenience of pedestrians and bicyclists should be a priority M COMMUNITY ENVIRONMENT Standard Result Buildings and landscaping should be attractive, interesting and compatible design M The historic heritage of Evanston should continue to be identified and preserved for the benefit of current and future residents M The creation of art and arts activities should be recognized and promoted as a vital component of the local economy NA Locally and regionally, natural resources should be preserved and public health should be promoted through a clean environment NA Design Guidelines for Planned Developments The application provides responses regarding its conformance with the City of Evanston Design Guidelines for Planned Developments in Tab 7 as follows: 661 of 939 1611-1629 Chicago Avenue Planned Development Staff Memo City of Evanston Guidelines for Building Design and Exterior Appearance New Construction/Additions to Existing Buildings Mass Scale and Context Exterior Building Materials Roofs Architectural Features Security and Exterior Lighting Loading Docks and Refuse Collection Areas Utilities, Mechanical Equipment, and Stormwater n/a Wireless Communication Antennas n/a Parking Structures Ground Floor Uses Retail Services Sidewalk Cafes Offices Signage n/a Adaptive Reuse of Buildings n/a Green/LEED buildings Guidelines for Site Planning Building Location Landscaping Requirements for Parking Lots Circulation n/a Public Art 662 of 939 To: Members of the Zoning Board of Appeals From: Sarah Flax, Interim Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner Susan Guderley, Neighborhood Planner Subject: 1611-1629 Chicago Avenue 13PLND-0052 ZBA Recommending Body; City Council Determining Body Date: July 3, 2013 Notice – Published in the June 20, 2013 Evanston Review John Myefski, representative for Horizon Realty Group, developer of the proposed project, applies for a Special Use Permit for an Independent Living Facility and a Planned Development in the D4 Downtown Transition District (Zoning Code Section 6- 11-5-3 and 6-11-1-10) to construct an 8-story, 85’ tall addition to the existing North Shore Residence (formerly North Shore Hotel) at 1619 Chicago Avenue. The addition will consist of 65 independent units and 2,600 square feet of ground floor commercial space. The project also includes the remodeling and combining of existing residences in the original structure, reducing their number from 185 to 140 units. Together, the proposed remodeling and addition will result in a net increase of 20 units, for a total of 205 units. Respectively, the Zoning Board of Appeals and Plan Commission are the recommending bodies for the Special Use Permit and Planned Development to the City Council. The City Council is the determining body for this case. Recommendation Staff recommends approval of a Special Use Permit for the operation of an Independent Living Facility by the North Shore Residence at 1611-1629 Chicago Avenue. The requested action will bring a long-time Evanston retirement facility into compliance with current zoning requirements and extend the use of a character-giving structure in Downtown. The Site Plan and Appearance Review Committee also recommends approval of the proposed Special Use. The applicant has complied with all zoning requirements and meets all of the standards of a special use for this district. Site/Proposal Background The North Shore Residence has been operated as a retirement community since the early 1960’s. Under current zoning, the use category which most accurately describes the intended continued operation of this facility is Independent Living Facility, which is permitted only as a Special Use in the D4 District. At present, the North Shore Residence is considered a legal non-conforming use. Prior to 1993, this facility had Memorandum 663 of 939 been operating as a Retirement Hotel under a Special Use Permit granted in 1978. However, this use category was eliminated by the 1993 comprehensive amendment of the Zoning Ordinance. If approved, this requested Special Use Permit would make the entire facility, including the proposed addition, compliant with zoning. Originally built in 1919 as a 350 room hotel, the North Shore’s units were later reconfigured to serve its current use. In recent years, this facility has experienced a decline in occupancy attributed to the age and condition of the building and a lack of amenities. In order to remain viable and competitive with other facilities, the applicant proposes to make significant improvements to the facility. This includes interior remodeling of the existing structure and constructing an 8-story addition on a portion of the site currently occupied by the residents’ outdoor swimming pool and patio area, located at 1619 Chicago Avenue. A small portion of this area is also used by Tapas Barcelona Restaurant as an outdoor café area. . The zoning lot occupied by the existing North Shore Residence consists of approximately 66,600 square feet, with 391’ of frontage on Chicago Avenue and 170’ feet of frontage on Davis Street. This lot is occupied by three structures: the former North Shore Hotel is located at 1611 Chicago Avenue; the pool and patio area serving the hotel, located at 1619 Chicago Avenue; and a one-story commercial building located at 1621-1629 Chicago Avenue. Only the rear surface parking area of the latter structure is used as part of the North Shore Residence facility to provide required parking (23 spaces); the front commercial spaces are rented to commercial retail or service tenants. Under a separate permit, the 185 units in the existing building are currently under renovation. That work includes combining of some of the units, reducing their total number to 140. The proposed addition that is the subject of this planned development application will add 65 new units, bringing the total number of units for the entire facility to 205 or 20 more than currently available. The addition will also provide new amenities to replace or augment the aging facilities currently in place. These include a new exercise room, indoor pool, wellness center to provide for basic medical needs, movie theater, arts and crafts room, billiards, card tables, laundry and new offices for the building staff. The addition will also provide new common areas (a lobby atrium and roof top terrace), a covered outdoor space for use by Tapas Barcelona Restaurant, and 2,500 square feet of rentable, ground floor retail space. The applicant’s traffic impact study submitted with the planned development application finds that residents of independent living facilities have low car ownership rates, due to their age and physical abilities. None of the current residents of the North Shore Residences own a car. The main generators of traffic will be employees and visitors. The study concludes that the proposed remodeling and expansion of the North Shore Residence will generate a very limited volume of new traffic which can be accommodated by the existing street network with little effect. Additionally, the number of additional vehicle trips generated by the project will likely be reduced given the project’s proximity to alternative modes of transportation. If approved, North Shore’s designation as an Independent Living Facility in conjunction with the addition’s increased number of units triggers a net increase in the off-street 664 of 939 parking requirement. The total number of off-street parking required by zoning for the completed project is 32 spaces. The applicant currently provides 23 spaces on-site to serve the existing facility and has elected to satisfy the remaining parking requirement by leasing nine (9) off-street parking spaces in a City of Evanston parking structure located within 1,000 feet of the subject property. No variance will be required once an approved lease agreement is completed. The proposed addition will also add a dedicated loading dock, off of the rear alley. The subject location is zoned D4 Downtown Transition District, as is the property immediately to its north and the adjacent block to the south, across Davis Street. These properties contain a mix of one- to six-story, mixed-use and commercial properties that house a mix of retail commercial and service uses as well as Type 1 and Type 2 restaurants. East of the subject parcel, across a 20-foot public alley, properties are zoned D1 Downtown Fringe and R6 General Residential and developed with a 4-story, vintage mixed-use building, the United Methodist Church, and a seven-story multi-family structure. To the west, across Chicago Avenue, properties are zoned D2 Downtown Retail Core and D3 Downtown Core developed with a one- and two story commercial buildings and 24-story residential tower. In February 2006, a Special Use Permit was granted to Mather Lifeways to construct 245 independent living, 24 assisted living and 40 long-term care units in two phases at 1615 Hinman and 422 Davis. Other existing Special Uses within a one-block radius of the subject property include a variety of Type 2 restaurants. The subject property is within an area designated by the Comprehensive General Plan as Central Business District in which it recommends specific objectives to promote an attractive, convenient and economically vibrant central business district. These include actions to improve the variety of businesses, add mid-sized retail spaces, maintain a balance of office/retail/residential uses, continue public/private reinvestments in sidewalks and landscaping, and support the adaptive reuse of existing buildings. The Downtown Evanston Plan Update (2009) affirms this goal and recommends additional objectives and strategies, of which the following are relevant to this request: 1. Optimize Economic Development - of its mixed-use, pedestrian and transit environment 2. Protect and Rehabilitate Character-Giving Buildings - by promoting rehab and adaptive reuse 3. Improve the Quality of Physical Environment – by enhancing the pedestrian experience Staff has not received any public comments from neighbors related to this request. Ordinances Identified for Requested Approval 6-11-5-3: D4 Downtown Transition District SPECIAL USES: The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5 of this Title: Independent Living Facilities (when located above the ground floor) (among others) 665 of 939 Special Use Standards: For the ZBA to recommend that City Council grant a special use, the ZBA must find that the proposed special use: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Attachments Special Use Application – Submitted May 24, 2013 Standards Form Zoning Analysis Previous Special Use Permit Plat of Survey June 12, 2012 Site Plans Building Elevations Aerial View of Property Zoning Map SPAARC Draft Meeting Minutes – June 12, 2013 666 of 939 NOT APPROVED Page 1 of 4 Plan Commission Minutes MEETING MINUTES MEETING OF THE PLAN COMMISSION Wednesday, July 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Plan Commission Members Present: Scott Peters (Chair), Jim Ford, Richard Shure, Seth Freeman, Barbara Putta, Patricia Ledesma, Melanie Johnson, Stuart Opdycke (Associate), Lenny Asaro Plan Commission Members Absent: Kwesi Steele, David Galloway (Associate) Staff Present: Susan Guderley, Melissa Klotz, Ken Cox, Sarah Flax Presiding Member: Scott Peters, Chairman Plan Commission; 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Peters announced that the Plan Commission would meet on July 17, 2013, to consider the business on the agenda of its June 12 meeting that was canceled due to the closure of the Civic Center related to severe weather. 2. PLANNED DEVELOPMENT 13PLND-0052 635 1611-1629 Chicago Avenue (North Shore Residence) John Myefski, representative for Horizon Realty Group, developer of the proposed project, applies for a Special Use for an Independent Living Facility and a Planned Development in the D4 Downtown Transition District (Zoning Code Section 6-11-5-3 and 6-11-1-10) to construct an 8-story, 85’ tall addition to the existing North Shore Residence (formerly North Shore Hotel) at 1619 Chicago Avenue. The addition will consist of 65 independent units and 2,600 square feet of ground floor commercial space. The project also includes the remodeling and combining of existing residences in the original structure, reducing their number from 185 to 140 units. Together, the proposed remodeling and addition will result in a net increase of 20 units, for a total of 205 units. Respectively, the Zoning Board of Appeals and Plan Commission are the recommending bodies for the Special Use Permit and Planned Development to the City Council. City Council is the determining body in this case. Jeff Michael, co-owner of Horizon Realty which owns the subject property, stated that he purchased the North Shore Hotel in 2012. At that time, many of its units were vacant and the operator was facing foreclosure. Horizon Realty’s intent is to revitalize and expand the facility so that it can successfully operate as a senior facility. To accomplish this, he intends to both renovate the existing structure and construct a new addition, the proposed planned development. Renovation of the existing rooms will address their obsolete design, notably their lack of individual bathrooms and kitchens; this work is currently underway. The proposed addition will add both residential units and shared amenities and facilities (indoor swimming pool, movie theater, wellness center) that will be on a par with peer senior facilities. Renovation of the existing building is planned so as to not displace its current residential tenants. Nor, will it affect its ground floor 667 of 939 NOT APPROVED Page 2 of 4 Plan Commission Minutes commercial spaces fronting on Chicago Avenue or Davis Street. One of these, Tapas Barcelona, currently uses a portion of the addition’s proposed site for its outdoor café. However, this function will be accommodated by the addition. John Myefski, applicant for both the Special Use Permit and Planned Development and architect for Horizon Realty, reviewed the components of the requested zoning relief and planned development. The existing facility is a legal, non-conforming use as Independent Living Facilities are neither a permitted or special use within the D4 Downtown District. M. Klotz explained that the North Shore Hotel was operating as a retirement hotel under a special use permit granted in 1978. This use category was subsequently eliminated by the 1993 comprehensive amendment of the zoning ordinance. This request for a Special Use Permit applies to the larger site, 1611-1629 Chicago Avenue and bringing both the existing structure and the proposed addition into compliance with current zoning. The planned development for the addition applies to the portion of the site located at 1619 Chicago Avenue, a space currently occupied by an outdoor pool, garden area and Tapas Barcelona’s outdoor café. It will contain a total of 65 residential units. The existing building now contains 185 units which will be reduced to 140 during renovation, as a result of combining and reconfiguring their spaces. Together, the renovation and addition will result in a total of 205 units, a net increase of 20 units. Units in the original structure will be a mix of studio, 1 bedroom and 2 bedroom apartments. Units in the addition will all be 1 bedroom. Mr. Myefski stated that another goal of the project is to return the former North Shore Hotel building to its original glory. Though the structure is not a designated landmark, both interior and exterior renovation work reflects their interest in celebrating the building’s past. In particular, the intent is to renovate the building’s ballroom and to make it available for multiple events and users. The building’s lobby, which has been the subject of numerous remodeling projects since the 1950’s, will also be gutted and renovated to provide a more open and attractive space along the lines of its original appearance. In addition to the new residential units, the addition will provide new common areas and modern amenities, including indoor swimming pool and locker rooms, movie theater, wellness center and roof top patio. Administrative offices currently located in the original building will also be relocated to the addition. A signature feature of the addition’s ground floor will be a winter garden, topped by a 40x40 foot skylight, that will serve as both resident common space and connecter to the original hotel building. Along its Chicago Avenue frontage, the addition’s ground floor will also feature a 2,500 square foot commercial space and covered outdoor patio for Tapas Barcelona. If granted, the addition will trigger the need for 9 additional parking spaces. There are currently 23 on-site and thirty –two will be required. To address this and avoid the need for a variance the owners will lease 9 parking spaces in the City parking garage at Church and Chicago. Chair Peters asked both Mr. Myefski and Mr. Michaels if they could confirm that they were familiar with the project’s exhibits and drawings submitted to the Plan Commission and ZBA and that, other than the plans related to the canopy and facility signage, they 668 of 939 NOT APPROVED Page 3 of 4 Plan Commission Minutes intended to adhere to the project as proposed? Both Mr. Myefski and Mr. Michaels stated that they were familiar with the exhibits and intended to proceed in a manner consistent with the submitted documents and their testimony. The ZBA adjourned their portion of the meeting and the Plan Commission convened to discuss the proposed Planned Development Application. Chair Peters invited questions from the Plan Commission Members. Noting that the new addition will share and be served by the existing building’s entrances, Member Freeman asked the distance between its elevators and main Chicago Avenue entrance. Mr. Myefski stated that would be 160 feet but noted that residents will also have the option to exit the building by Tapas Barcelona, a distance of 90 feet. Mr. Freeman also commented that he believes that the additions northern elevation lacked windows and should carry over the half-timber motif of the original North Shore Hotel building. Mr. Myefski noted that there were some windows in an inset portion of that façade but that windows on that wall could be an issue should the property to the north be developed, largely due to fire code considerations. Member Opdycke asked for an explanation of the effect of the addition to the windows on the northern elevation of the original building, a clarification as to whether units would be rental or ownership, whether there was any provision for affordable units, and whether or not there is a requirement that the project achieve LEED status. Mr. Myefski stated that most of the existing building’s northern façade is inset from the addition and, therefore, only a few north-facing units will be affected by the addition. Most will either look out over the light well above the winter garden or will be separated by about 14-feet from the addition. Mr. Michaels stated that the units will be for rent at market rates. He anticipates rent increases of 20% (which includes a dining plan) but that there will be incentive programs to try to accommodate current residents. M. Klotz stated that LEED compliance is not required, but is encouraged. Commissioner Asaro complimented the project for providing a way to extend the useful life of the existing hotel building. But, in light of the comments related to the decision to limited number of windows in the addition’s northern elevation, he asked whether there are any current plans to redevelop the two, 1-story buildings immediately to the north. Mr. Myefski stated that Horizon Realty maintains several long-term leases with the businesses in these buildings and that there are no current plans to redevelop these properties. Member Putta asked whether the impact of special events in the ballroom had been considered by either the traffic or parking analysis. Mr. Myefski stated that while this was discussed for the traffic analysis, it was not possible to attach any definitive scenario(s) to its future use. The effect upon parking is considered to be within the capacity of the city’s Davis Street parking structure, which is currently underutilized. Member Shure asked the target demographics for this project. Mr. Michaels stated that most of the hotel’s remaining tenants are in their mid-80s. It is expected that over time and with the addition of the planned amenities, the median age of tenants would drop to the mid-70’s. He stated that there will be no minimum age requirement. 669 of 939 NOT APPROVED Page 4 of 4 Plan Commission Minutes Member Putta asked how the project will impact current residents. Mr. Michaels stated that the building currently has a significant number of vacancies but that current tenants have 13-month leases. He anticipates some attrition of current tenants, but is offering incentives to try to offset expected rent increases. The Plan Commission addressed the project’s compliance with the design guidelines for planned developments and standards for a Planned Development. The Commission found that the proposed planned development had addressed all applicable design guidelines for planned developments, noting that those for signage and lighting must be addressed in detail during plan review, and that the proposed planned development does comply with all standards of a Planned Development. Commissioner Ford motioned to provide a recommendation to the City Council to approve the requested planned development 13PLND-0052 at 1611-1629 Chicago. Commissioner Shure seconded the motion. Motion passes unanimously (8-0). 5. ADJOURNMENT The meeting adjourned at 10:00 P.M. Respectfully Submitted, Susan Guderley, Neighborhood Planner Community and Economic Development Department 670 of 939 DRAFT NOT APPROVED Page 1 of 3 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, July 10, 2013 7:30 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Mary Beth Berns, Lori Summers, Beth McLennan Members Absent: Clara Wineberg, Scott Gingold, Andrew Gallimore Staff Present: Melissa Klotz, Sarah Flax, Susan Guderley, Ken Cox Presiding Member: Lori Summers Declaration of Quorum With a quorum present, Chairman Summers called the meeting to order at 7:30pm. New Business 1611-1629 Chicago Avenue ZBA 13ZMJV-0052 John Myefski, representative for Horizon Realty Group, developer of the proposed project, applies for a Special Use for an Independent Living Facility and a Planned Development in the D4 Downtown Transition District (Zoning Code Section 6-11-5-3 and 6-11-1-10) to construct an 8-story, 85’ tall addition to the existing North Shore Residence (formerly North Shore Hotel) at 1619 Chicago Avenue. The addition will consist of 65 independent units and 2,600 square feet of ground floor commercial space. The project also includes the remodeling and combining of existing residences in the original structure, reducing their number from 185 to 140 units. Together, the proposed remodeling and addition will result in a net increase of 20 units, for a total of 205 units. Respectively, the Zoning Board of Appeals and the Plan Commission are the recommending bodies for the Special Use permit and Planned Development to the City Council. City Council is the determining body for this case. Ms. Klotz read into the record. The Applicants presented their proposal and answered questions posed by Chairman Summers: Other than unit count, how will the occupancy count change? - It will be substantially similar; almost all units will have one occupant each. What is the current staff vs. the proposed staff? - 1 more janitorial staff member, 1 more housekeeper, and all other staff will be the same for the most part. What sort of uses would be allowed in the ballroom? - Weddings, galleries, theater rehearsals or shows, basically anything open to the public. What is the intended use of the old basement? - It will be predominantly used as storage. The applicants went on to explain that the existing floors within the structure have 28 units each with 2 2-bedrooms, 16 1-bedrooms, and 10 studios, all of which will remain the same. 671 of 939 DRAFT NOT APPROVED Page 2 of 3 Zoning Board of Appeals Chairman Summers asked if it would be handicap accessible, to which the applicants said it would meet the codes. Chairman Summers then inquired about the elevations regarding inconsistencies with windows and stonework. The applicants answered that the “A” elevations were concept. 1.C.1 is the most current front elevation and is the most accurate. Some of the exhibits provided in the packet reflected the original plan, while others reflected changes made after working with staff (Exhibit 1-A, 1-B, 1-C-1, 1-C-2). The Zoning Board of Appeals entered into deliberations: Ms. Klotz clarified the existing Special Use Permit for the portion of the building existing as the retirement hotel. The new Special Use Permit is for the existing building which will be classified as an Independent Living Facility. Mr. Rodgers commented that the project does not present any new major impacts and only minimally impacts parking. Chairman Summers suggested that the board consider a condition requiring valet parking for special events that may take place in the ballroom. Mr. Rodgers stated that since the ballroom is not purposed for daily use and since there are underutilized parking garages in the vicinity that ballroom event parking is not a huge concern. Ms. McLennan clarified that previous valet parking requirements were for weekend events to ensure parking doesn’t overflow into the surrounding neighborhoods. Chairman Summers voiced concerns relating to accessibility and long term implications. She also commented that typically, when constructing an addition, you either try to match the existing structure’s appearance exactly or be completely different. She dislikes how the addition’s appearance matches to some degree, but at the same time is different than the existing structure. Chairman Summers noted that this particular concern is not purview of the Zoning Board of Appeals. The Standards were then discussed: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) Yes 7) Yes 8) Yes 9) Yes Mr. Rodgers motioned that the Zoning Board of Appeals recommend approval of the proposed special use permit and the motion was seconded by Ms. McLennan. The motion was approved 4-0. The Zoning Board of Appeals portion of the meeting adjourned at 9:00 p.m. This meeting was recorded by audio and video and is available at the Community and Economic Development Department, 2100 Ridge Avenue, Evanston. Respectfully Submitted, 672 of 939 DRAFT NOT APPROVED Page 3 of 3 Zoning Board of Appeals Melissa Klotz Zoning Planner, Community and Economic Development Department 673 of 939 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on July 10, 2013, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearing, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 13PLND-0052 Address or Location: 1611-1629 Chicago Applicant: John Myefski, for Horizon Realty XXIII, LLC Proposed Special Use: Independent Living Facility – North Shore Residence 674 of 939 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council __x___ approval without conditions __ __ approval with conditions specifically: _____ denial of the proposed special use. __________________________________________ Date: _____________ Lori Summers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ ___ ___ Clara Wineberg __ _ _ ____ ___ ___ Scott Gingold __ __ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Lori Summers __X__ ____ ___ ___ Andrew Gallimore __ __ ____ 675 of 939 © 2013 MYEFSKI ARCHITECTS, INC. NORTH SHORE RESIDENCE NEW BUILDING 1619 CHICAGO AVE | EVANSTON, IL PLANNED DEVELOPMENT SUBMISSION 676 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 10, 2013 Planned Development Application Form (a) Planned developments are allowed in the district; Response: Yes, an independent living facility is referred to in the City of Evanston Ordinance §6-11-5-10-3 (b) The proposed planned development is in keeping with the purpose and policies of the Comprehensive General Plan and Zoning Ordinances; Response: Please refer to Section 15, which is included in this application. (c) The proposed planned development will not have a negative cumulative effect in conjunction with other special uses in the immediate neighborhood and the City as a whole; Response: Having been an integral part of the neighborhood of almost 90 years, the proposed development will improve the cumulative effect on the neighborhood and the City by enhancing an existing established and welcomed use. (d) The proposed planned development does not interfere with or diminish the value of property in the neighborhood. Response: The proposed planned development will improve an underutilized parcel and provide new public space and retail. No diminishment of value to property in the neighborhood is expected. (e) The proposed planned development can be adequately served by public facilities and services. Response: Public transit and city services are readily available at this location. (f) The proposed planned development will not cause undue traffic congestion. Response: The requested special use will not cause undue traffic congestion. Please refer to the traffic study, which is included in Section 14 of this application. (g) The proposed planned development will preserve significant historical and architectural resources. Response: The proposed development will provide support services to the existing North Shore Residence making the historic building financially viable. (h) The proposed planned development will preserve significant natural and environmental features. Response: No significant natural or environmental features are present on this site. (i) The proposed planned development will comply with all other applicable regulations. Response: Yes, the proposed development will comply with all other applicable regulations. 677 of 939 678 of 939 679 of 939 680 of 939 681 of 939 682 of 939 683 of 939 684 of 939 685 of 939 North Shore Residences Addition Horizon Realty 1619 Chicago Avenue Table of Contents Overview 1. Pre-application conference materials 2. Statement addressing how the planned development’s approval will further public benefits 3. Development plan 4. Landscaping plan 5. Plat of survey, fully dimensioned and indicating areas of parcels and lots 6. Preliminary plat of subdivision. 7. Conformance to City of Evanston Guidelines for Building Design and Exterior Appearance. 8. Disclosure of ownership 9. Zoning analysis. 10. Provisions for maintaining open space 11. Any restrictive covenants 12. Schedule of development. 13. Economic feasibility statement. 14. Traffic circulation impact study. 15. Statement showing relationship of proposed development to the Comprehensive General Plan and other city land use plans. 16. Statement showing compatibility of proposed development within the subject and surrounding residential and non-residential neighborhoods. 17. Statement showing how the proposed development is compatible with the design guidelines for planned developments 18. Special Use application form, including statement addressing the standards for special uses in §6-3-5-10 19. Statement addressing the general conditions for planned developments in the Downtown Districts (§6-11-1-10(A)) 20. Statement addressing the site controls and standards for planned developments in Downtown Districts (§6-11-1-10(B)) 21. Statement addressing the development allowances for planned developments in Downtown Districts (§6-11-1-10(C)) 22. Fees 23. The Zoning Division requires the applicant to demonstrate his or her connection to the ownership interest in the property 24. Miscellanies regarding required documents and materials Table of Contents 686 of 939 Overview North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 The North Shore Residence, formerly known as the North Shore Retirement Hotel, has been operated as a retirement community since the early 1960’s. Originally built in 1919 as a 350 room hotel, the rooms have been combined over the years. In recent years the North Shore Residence had experienced high vacancy and an exodus of many residents due to the age and condition of the facility and lack of amenities. In order to remain viable and competitive with other facilities, current ownership deems it necessary to undertake the contemplated project. It is hoped that, once completed, the North Shore Residence will once again be able to attract local seniors and retirees choosing to remain in Evanston. Without the addition and planned enhancements it is likely that ownership will have to consider other uses for the North Shore Residence. Currently the 185 units are being renovated under a different permit. Once finished, the total number of units will be 140 in the existing structure. The addition will be composed of 65 new units bringing the total number of units for the entire building to 205, or 20 more than currently available. The project will also provide new amenities to replace the aging facilities currently in place and provide the necessary support functions that will extend the useful life of the existing North Shore Residence. These include a new exercise room, indoor pool, wellness center to provide basic medical needs, movie theater, arts and crafts room, billiards, card tables, laundry, and new offices for the building staff. The units will provide all the modern conveniences necessary to allow the elderly patrons to live comfortably and safely. All units will have pull-chords which the residents can activate for emergency service, new kitchenette appliances, high quality finishes throughout, and the comfort of knowing the entire building has a sprinkler system in case of fire. The new building will also provide two exciting common areas. First, a four season lobby atrium will become a gathering place for the residents as sun-light can pour in through the massive skylight above. This will give the residents access to the ‘outdoors’ year round in a controlled environment. Second, during the warmer months, residents will be able to gather on the rooftop terrace. The terrace will provide spectacular views of downtown Evanston and Lake Michigan. In addition, the plans will include a three season space for use by an existing restaurant’s outdoor seating area, and 2,500 square feet of rentable retail space. Overview 687 of 939 1. Pre-application conference materials North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 On March 5, 2013, Myefski Architects presented to the public at a first ward alderman meeting at the Evanston Public Library. The following includes a list of drawings presented: Cover sheet; Rendered sketch. Street elevation; Rendered elevation. View of Winter Garden Rendered perspective Site Zoning Analysis A1 Ground Floor Plan A2 Typical Upper Floor Plans A3 Penthouse Level A4 West Elevation A5 East Elevation A6 North Elevation A7 Building Section In addition, the following includes a list of revised drawings provided herein: 1(a) Conceptual site plan; Response: Please refer to the proposed conceptual site plan exhibit 1(a) included in this section. 1(b) Plat of survey showing utilities; Response: Exhibit 1(b) is a diagrammatic drawing for the site showing the existing conditions and utilities. Please refer to section 5 of this submittal for the plat of survey. 1(c) Elevations; Response: Please refer to exhibit 1(c)1 and 1(c)2 for the proposed elevations of the new building. 1(d) Photographs of the subject and surrounding properties; Response: Please refer to exhibit 1(d) in this section for contextual photographs. 1(e) Narrative summary of proposal; Response: The proposed project will work in conjunction with the existing adjacent North Shore Residence. The new building will provide updated wellness services, new office space for building staff, improved life safety systems and new recreation facilities for the tenants in the existing North Shore Residence building. The units in the new building will have modern comforts and services to enable the residents to have a high quality of life. Through a renovation project currently underway at the existing North Shore Residence building, the number of units will be reduced from 185 to 140. The dining and common areas will also be updated with all new mechanical equipment, kitchen equipment, and finishes. This new building will provide an additional 65 units that will bring the net gain for both buildings to 20 units. The new lobby atrium and roof terrace will provide exciting new common areas for all the residents of both buildings along with a new indoor pool for year round aquatic activities. The exterior of the proposed building relates to the existing North Shore Residence by use of similar materials 1. Pre-application conference materials 688 of 939 1. Pre-application conference materials and architectural language. Out of respect for the historic nature of the existing North Shore Residence, this new project does not try to copy the architecture, but creates a contemporary building that references the existing. The design reflects the ‘newness’ of the facility and the services within, but relates to the historic building it supports. 1(f) Description of adjacent land uses and neighborhood characteristics; Response: The existing North Shore Residence houses retail spaces at its ground floor, particularly is the restaurant directly south of this proposed project. We propose to bring outdoor space for this tenant to use in an effort to strengthen their business opportunities. Our project will continue the first floor retail corridor as it exists to the north, bridging the only major gap in its continuity, and hopefully, this support will also benefit the retail on the opposite side of the street. This will be especially beneficial to the elderly population currently residing in the North Shore Residence facility. 1(g) Description of critical historic structures, details, or characteristics; Response: The site for the proposed building does not contain any structures designated as historically significant. 689 of 939 03.04.13690 of 939 03.04.13691 of 939 692 of 939 127.0'66.39'198.10'SUBLOT AREA:11,299.40 SQ. FT.SUBLOT AREA:21,631.96 SQ. FT.SUBLOT AREA:33,728.10 SQ. FT.170.29'EXISTING BUILDING AREA = 15,887 SQ. FT.--EXISTING BUILDING AREA = 127,922.0 SQ. FT. (SEE SEPARATE ANALYSIS BY FLOOR)1621 - 28 CHICAGO AVE. 1619 CHICAGO AVE.1611 CHICAGO AVE.TOTAL LOT WIDTH: 391.41'LOT DEPTH: 170.22' LOT DEPTH: 170.38'TOTAL LOT WIDTH: 391.49'YEFSKIRCHITECTS, INC.015' 30'60'1" = 30'-0" THE NORTH SHORE HOTEL1611 CHICAGO AVENUE| EVANSTON, ILLINOISSITE ZONING ANALYSIS02.21.13EXISTING SITE DATA:1611-28 CHICAGO AVE.1611 127,922.0 SQ. FT.1621-28 15,887.0 SQ. FT.TOTAL: 143,809.0 SQ.FT.AVG. LOT WIDTH - 391.45' x AVG. LOT DEPTH: 170.30' = TOTAL LOT AREA OF 66,663.9 SQ. FT.ALLOWABLE BUILDING AREA - 66,663.9 SQ. FT. x 5.4 (RESIDENTIAL F.A.R.) = 359,985.0 SQ. FT.693 of 939 694 of 939 300'0'"%+"$&/5#6*-%*/(695 of 939 696 of 939 0' - 0"T.O. FIRST FLOOR15' - 2"T.O. SECOND FLOOR84' - 8"T.O. ROOF STRUCTURE25' - 1"T.O. THIRD FLOOR35' - 0"T.O. FOURTH FLOOR44' - 11"T.O. FIFTH FLOOR54' - 10"T.O. SIXTH FLOOR64' - 9"T.O. SEVENTH FLOOR74' - 8"T.O. EIGHTH FLOOR18' - 0"WINTERGARDEN ROOF90' - 8"T.O. ELEVATOR ROOFELEV./MECH.7' - 8"NEW ADDITION1A7EXISTINGEXISTING© 2013 MYEFSKI ARCHITECTS, INC.02.21.13THE NORTH SHORE HOTELEVANSTON, ILLINOIS1619 CHICAGO AVENUE0 8' 16'32'SCALE: 1/16"=1'-0"WEST ELEVATION - CHICAGO AVE.A4697 of 939 0' - 0"T.O. FIRST FLOOR15' - 2"T.O. SECOND FLOOR84' - 8"T.O. ROOF STRUCTURE25' - 1"T.O. THIRD FLOOR35' - 0"T.O. FOURTH FLOOR44' - 11"T.O. FIFTH FLOOR54' - 10"T.O. SIXTH FLOOR64' - 9"T.O. SEVENTH FLOOR74' - 8"T.O. EIGHTH FLOOR18' - 0"WINTERGARDEN ROOF90' - 8"T.O. ELEVATOR ROOFSETBACK14' - 0"1A7EXISTINGEXISTINGNEW ADDITION© 2013 MYEFSKI ARCHITECTS, INC.02.21.13THE NORTH SHORE HOTELEVANSTON, ILLINOIS1619 CHICAGO AVENUE0 8' 16'32'SCALE: 1/16"=1'-0"EAST ELEVATION - ALLEYA5698 of 939 0' - 0"T.O. FIRST FLOOR15' - 2"T.O. SECOND FLOOR84' - 8"T.O. ROOF STRUCTURE25' - 1"T.O. THIRD FLOOR35' - 0"T.O. FOURTH FLOOR44' - 11"T.O. FIFTH FLOOR54' - 10"T.O. SIXTH FLOOR64' - 9"T.O. SEVENTH FLOOR74' - 8"T.O. EIGHTH FLOOR18' - 0"WINTERGARDEN ROOF90' - 8"T.O. ELEVATOR ROOF© 2013 MYEFSKI ARCHITECTS, INC.02.21.13THE NORTH SHORE HOTELEVANSTON, ILLINOIS1619 CHICAGO AVENUE0 8' 16'32'SCALE: 1/16"=1'-0"NORTH ELEVATIONA6699 of 939 0' - 0"T.O. FIRST FLOOR15' - 2"T.O. SECOND FLOOR84' - 8"T.O. ROOF STRUCTURE25' - 1"T.O. THIRD FLOOR35' - 0"T.O. FOURTH FLOOR44' - 11"T.O. FIFTH FLOOR54' - 10"T.O. SIXTH FLOOR64' - 9"T.O. SEVENTH FLOOR74' - 8"T.O. EIGHTH FLOOR18' - 0"WINTERGARDEN ROOF20' - 0"90' - 8"T.O. ELEVATOR ROOFTYP.9' - 0"TYP.9' - 0"FROM GRADE TO TOP OF STRUCTURE84' - 8"FROM GRADE TO TOP OF PARAPET @ REAR79' - 6"18' - 0"TO TOP OF ELEVATOR OVERRUN91' - 8"TO TOP OF MECHANICAL SCREEN93' - 6"WINTERGARDENRESIDENTIAL FLOORPOOLMECH.© 2013 MYEFSKI ARCHITECTS, INC.02.20.13THE NORTH SHORE HOTELEVANSTON, ILLINOIS1619 CHICAGO AVENUE0 8' 16'32'SCALE: 1/16"=1'-0"BUILDING SECTIONA7700 of 939 TENANT SPACE2,594 SQ.FT.CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"EXISTING PARKING© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILCONCEPTUAL SITE PLAN1" = 30' - 0"0 15' 30'60'EXHIBIT 1(a)701 of 939 NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILPLAT OF SURVEYNTSEXHIBIT 1(b)702 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOF© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILEAST ELEVATIONWEST ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)1703 of 939 0' - 0"T.O. FIRST FLOOR SUBFLR15' - 2"T.O. SECOND FLOOR SUBFLR25' - 1"T.O. THIRD FLOOR SUBFLR35' - 0"T.O. FOURTH FLOOR SUBFLR44' - 11"T.O. FIFTH FLOOR SUBFLR54' - 10"T.O. SIXTH FLOOR SUBFLR64' - 9"T.O. SEVENTH FLOOR SUBFLR74' - 8"T.O. EIGHTH FLOOR SUBFLR84' - 8"T.O. ROOF STRUCTURE90' - 8"T.O. MECHANICAL PARAPET18' - 0"WINTERGARDEN ROOFPROFILE OF ADJACENT BUILDING© 2013 MYEFSKI ARCHITECTS, INC.© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILNORTH ELEVATIONELEVATIONS1/16" = 1' - 0"0 8' 16'32'EXHIBIT 1(c)2704 of 939 12CHICAGO AVE.SUBJECT PROPERTY© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILPHOTO 1PHOTO 2KEY PLANSITE PHOTOSEXHIBIT 1(D)705 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 2. Statement addressing how the planned development’s approval will further public benefits The planned development shall: a) Preserve and enhance desirable site characteristics and open space. Response: 1619 Chicago Avenue is an underutilized plot of land existing in the interstitial space between Evanston’s North Shore Residence on its southern border and a one-story retail building that extends down Chicago Avenue on its northern border. As it exists today, there is a small raised platform that provides outdoor seating for the adjacent restaurant, an in- ground pool, and some open air green space for tenants of the existing adjacent extended living facilities. These amenities, though nice in the spring and summer, sit unused during the cold winter months. The space is compromised by noisy mechanical equipment and a generator. The pool is not optimally located for use as it is too close to the public way with little privacy. The new North Shore Residence development plans to preserve these desirable site amenities with a four season winter garden, while promoting the mixed-use urban landscape of historic Evanston. By providing the adjacent restaurant with a new covered terrace space, we plan to preserve and enhance the outdoor dining opportunity that currently exists. This covered terrace will be open on one side facing Chicago Avenue. Our goal is to make this space an integral part of the current streetscape, while allowing those to enjoy dining at a local staple in the Evanston community during more than just the warm months. In addition, the new North Shore Residence will be replacing the existing outdoor pool with a new indoor pool for residents of the North Shore Residence community to enjoy throughout the entire year. The open green space for residents will be replaced with a well-lit open winter garden with planters and public spaces for residents to interact in as well as a spacious roof terrace that will provide expansive views of downtown Evanston and the Lake. By replacing the existing site characteristics, the North Shore Residence Addition will provide significant improvement to the existing state of 1619 Chicago Avenue. By increasing its use and improving the surrounding built environment. Our development strategy will respect the existing character of Chicago Avenue and replace existing site amenities being eliminated by the footprint of the addition. b) Maintain a pattern of development which preserves the natural vegetation, topography and geological features. Response: Existing natural vegetation will be removed from the existing site, preserved if possible and then replaced in correspondence with the City Forrester of Evanston. c) Preserve and enhance historic and natural resources that significantly contribute to the City’s character: Response: The North Shore Addition is committed to preserving the architectural harmony of Evanston by designing a development that compliments the existing historic North Shore Residence. Datum lines across each building will provide a continuity that will be accented by the 2. Statement addressing how the planned development’s approval will further public benefits 706 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 2. Statement addressing how the planned development’s approval will further public benefits contrast of new and old materials. The addition will help revitalize the historic North Shore Residence by providing modern conveniences for current and future residents. d) Create a pleasing environment or other special development features through design, landscape, or architectural features. Response: As stated above, the architectural features of the new addition will enrich Evanston’s downtown area with new and improved space for the retired community in the area. Amenities will include new interactive public spaces within the building that will be well-lit and will provide residents with various opportunities based on the time of year. 707 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 3. Development Plan 3(a) Location, dimensions and total area of site; Response: Please refer to exhibit 3(a) this section which shows the building covering the 11,159 square foot site completely. 3(b) Location, dimensions, floor area, construction type and use of each structure; Response: The proposed development is a 62,119 square foot, 65 unit addition to the existing North Shore Residence Luxury Retirement Community facility. The construction will be type IB non-combustible construction and will be a mix of R-2 residential units and A-2 assembly areas. Please refer to exhibit 3(b). 3(c) Number, type and size of dwelling units and the overall unit density; Response: Please refer to exhibit 3(c)1-3 for a summary of the units proposed under this submittal. 3(d) Parking spaces and loading docks with means of egress; Response: Please refer to exhibit 3(d) which shows the existing 23 parking spaces on the site and the new loading dock. The Owner has agreed to lease an additional nine (9) parking spaces from the City to meet the parking requirements for the project. 3(e) Traffic circulation pattern including public improvements, streets and access means; Response: There is no allowance for additional vehicular traffic. 3(f) Dedications and easements; Response: There are no dedications or easements for this parcel. 3(g) Drainage plan; Response: The site will be completely covered with impervious material. Space has been allocated on the site to provide adequate storm water retention to not stress the City’s drainage infrastructure during weather events. 3(h) Locations, dimensions and uses of adjacent properties, rights of way and easements, and utilities serving the site; Response: Please refer to Exhibit 5 for the survey indicating easements and utilities. 3(i) Significant topographical or physical features, including trees; soil or subsurface conditions; Response: Please refer to exhibit 3(i) which shows existing structures and trees. 3(j) Historical structures or features; Response: There are no historic structures or features on this parcel. 3(k) Typical rooming unit Type A; 3(l) Typical rooming unit Type B; 3(m) Typical rooming unit Type C; 3(n) Composite Perspective; 3(o) Perspective Views; 3(p) Shadow Studies; 3. Development Plan Showing: 708 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"32' - 9"95' - 6"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"25' - 0"36' - 0"47' - 9"18' - 2"52' - 7"110' - 11"6' - 0"OUTDOORPATIO169' - 6"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILSCHEMATIC SITE PLAN1" = 30' - 0"0 15' 30'60'EXHIBIT 3(a)709 of 939 UPUPUPUPPOOL ABOVESTORMWATERRETENTIONWWWELLNESSFITNESSOFFICEOFFICEOFFICEOFFICEOFFICERECEPTIONARTS &CRAFTSARTS &CRAFTSSTORAGEMECHANICALPUMPROOMLAUNDRYTHEATERSERVICECOORIDOREXITING TO BECONFIRMEDWESTSTAIR170' - 3"66' - 0"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILBASEMENT BUILDINGUSE PLAN1" = 20' - 0"0 10' 20'40'EXHIBIT 3(b)710 of 939 TRASH UTILITIESWMWOMEN'SLOCKERSMEN'SLOCKERSEASTSTAIRELEV.ELEV.WESTSTAIRTENANTSPACEWINTERGARDENLOADINGDOCKPOOLSTOR.POOLEQUIP./MEZZACCESSPOOL37'x15'SERVICECORR.57' - 4"71' - 4"34' - 0"7' - 7"170' - 3"60' - 0"20' - 5"26' - 9"47' - 2"18' - 6"46' - 8"65' - 2"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILPROPOSED NEW BUILDING AREAFIRST FLOOR: 7,370 SFTYP. UPPER FLOOR: 7,790 SF(FLOORS 2-7) X6 = 46,626 SFPENTHOUSE (8TH FL.): 4,280SFTOTAL BLDG. AREA: 62,119 SFTOTAL ALLOWABLE SF: 62,214 SFCONSTRUCTION TYPE: 1BUSE: INDEPENDENT LIVING ANDMERCANTILE1ST FLOOR BUILDINGUSE PLAN1" = 20' - 0"0 10' 20'40'EXHIBIT 3(c)1711 of 939 EASTSTAIRWESTSTAIRELEV.ELEV.MECH.LAUND.UNIT E460 SQ. FT.UNIT D440 SQ. FT.UNIT C480 SQ. FT.UNIT B500 SQ. FT.UNIT A470 SQ. FT.UNIT F460 SQ. FT.UNIT G440 SQ. FT.UNIT H4800 SQ. FT.UNIT I500 SQ. FT.UNIT J470 SQ. FT.ELEC.STOR./REC.BALC. BALC. BALC.BALC. BALC.UPUPROOF OF ADJACENT BUILDINGROOF OF ADJACENT BUILDING65' - 3"14' - 3"EXISTINGEXISTING164' - 0"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILDEMISING PLAN LEVELS 2-710 UNITS PER 7790 SF TYP.UNIT DENSITY1" = 20' - 0"0 10' 20'40'EXHIBIT 3(c)2TENANT ROOM COUNTUNIT NAME # OF UNITS SFA8470B8500C8480D8440E8460F8460G8480H8480I8500J8550K1530L1540M1520N1420O1490TOTAL: 37,460 SFNEW ADDITION DATATYP. UPPER FLOOR: 7,790 SF(FLOORS 2-7)TOTAL AREA: 46,740 SFPENTHOUSE: 4,570 SF(8TH LEVEL)TOTAL ROOMING: 51,310 SF712 of 939 EASTSTAIRWESTSTAIRELEV.ELEV.DNDNUNIT O490 SQ. FT.ROOFTOP TERRACEREFER TO EXHIBIT 4(a)FOR LANDSCAPE PLANUNIT L540 SQ. FT.UNIT N420 SQ. FT.UNIT K530 SQ. FT.UNIT M520 SQ. FT.BALC.BALC.MECH.LAUND.EXISTING NORTH SHORE HOTEL ROOF(BELOW)EXISTING66' - 0"13' - 10"164' - 0"EXISTING© 2013 MYEFSKI ARCHITECTS, INC.TENANT ROOM COUNTUNIT NAME # OF UNITS SFA8470B8500C8480D8440E8460F8460G8480H8480I8500J8550K1530L1540M1520N1420O1490TOTAL: 37,460 SFUNIT DENSITY1" = 20' - 0"0 10' 20'40'EXHIBIT 3(c)3NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILDEMISING PLAN LEVEL 85 UNITS PER 4,570 SFNEW ADDITION DATATYP. UPPER FLOOR: 7,790 SF(FLOORS 2-7)TOTAL AREA: 46,740 SFPENTHOUSE: 4,570 SF(8TH LEVEL)TOTAL ROOMING: 51,310 SF713 of 939 CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA65' - 10"169' - 6"32' - 9"35' - 11"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"EXISTING PARKING23 SPACES10' - 8"41' - 3"LOADING DOCK© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILOFF-STREET PARKING AND LOADING1" = 30'0 15' 30'60'EXHIBIT 3(d)714 of 939 TENANT SPACE2,594 SQ.FT.CHICAGO AVENUEPUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 4"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 2"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.RETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)20' - 0"EXISTINGEXISTING© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILONSITE WATER RETENTION1" = 30'0 15' 30'60'EXHIBIT 3(g)715 of 939 TENANT SPACE2,594 SQ.FT.PUBLIC ALLEYLOT AREA:11,159 SQ. FT.NORTH SHORE RETIREMENT HOTELAPPROX. EXIST. BUILDING AREA:127,058 SQ. FT.LOT AREA: 33,728.10 SQ. FT.EXIST. RETAILEXIST. BUILDING AREA:15,887 SQ. FT.LOT AREA: 21,631.96 SQ. FT.TAPAS BARCELONA113' - 1"3' - 7"52' - 10"47' - 5"18' - 4"18' - 0"47' - 10"65' - 10"169' - 6"32' - 9"36' - 1"95' - 6"25' - 0"1621 - 1628 CHICAGO AVE.1619 CHICAGO AVE.1611 CHICAGO AVE.20' - 0"UTILITY POLE WITHLEADS INTO GROUNDUTILITY POLEWITH LIGHTFIRE HYDRANTDOUBLEPARKINGMETERSTREETLIGHTPOLEDOUBLEPARKINGMETERRETENTION BASIN39' - 3"(L) x 9' - 8" (W) x 10' - 0" (D)(BELOW GRADE)WATERSEWERSTORM© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILUTILITIES & EASEMENTS1" = 30'0 15' 30'60'EXHIBIT 3(h)716 of 939 TREESTREES© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILTOPOGRAPHIC FEATURES1" = 30'0 15' 30'60'EXHIBIT 3(i)717 of 939 LIVING ROOMBEDROOMWALK-INCLOSETBATHROOMKITCHEN21' - 9"PTEC4' - 0"TVTVBALCONYSOLID METAL PANEL GUARDRAILCLO10' - 6"10' - 4"13' - 11"5' - 0"6' - 0"9' - 0"5' - 0"11' - 9"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, IL02'4' 8'UNIT AFLOOR PLAN UNIT ADWELLING UNIT A1/4"=1'-0"EXHIBIT 3(k)718 of 939 LIVING ROOMBEDROOMBATHROOMKITCHENPTECCLOTVTVCLOSETBALCONYSOLID METAL PANEL GUARDRAIL6' - 5"3' - 6"13' - 5"5' - 2"9' - 9"9' - 9"11' - 1"8' - 6"10' - 4"CORRIDOR© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, IL02'4' 8'FLOOR PLAN UNIT BUNIT BDWELLING UNIT B1/4"=1'-0"EXHIBIT 3(l)719 of 939 LIVING ROOMBEDROOMBATHROOMKITCHENCLOSETBALCONYSOLID METAL PANEL GUARDRAILCLOSETTVTVPTEC12' - 10"11' - 5"9' - 11"8' - 6"10' - 4"11' - 1"5' - 0"© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, IL02'4' 8'FLOOR PLAN UNIT CUNIT CDWELLING UNIT C1/4"=1'-0"EXHIBIT 3(m)720 of 939 © 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILCOMPOSITE PERSPECTIVEEXHIBIT 3(n)721 of 939 © 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILPERSPECTIVE VIEWSEXHIBIT 3(o)722 of 939 © 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILSHADE ANALYSIS1" = 60'0 30' 60'120'EXHIBIT 3(p)JUNE 21, 12PMSEPTEMBER 21, 12PMDECEMBER 21, 12PMMARCH 21, 12PM723 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 4. Landscape plan including (D4-2). 4(a) Landscape location and treatment, plant material types, size and quantity, open spaces, and exterior surfaces of all structures; Response: Please refer to exhibit 4(a) Proposed Landscape Plan, 4(b) Proposed Streetscape and 4(c) Proposed Landscape Images which show proposed landscaping and treatment. 4(d) Location, type, and size of trees to be removed and protection for existing trees; Response: Please refer to exhibit 4(b) which shows existing trees to be removed. 4(c) Location, type, height and material of all fences and walls; Response: No landscaping walls or fencing will be provided under this proposal. 4. Landscape plan. 724 of 939 725 of 939 727 of 939 TREES TO BE REMOVEDTREES TO BE REMOVED© 2013 MYEFSKI ARCHITECTS, INC.NORTH SHORE RESIDENCE ADDITION1619 CHICAGO AVE | EVANSTON, ILTREES TO BE REMOVED1" = 30'0 15' 30'60'EXHIBIT 4(d)728 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 5. Plat of survey, fully dimensioned and indicating areas of parcels and lots. Response: Please refer to the Plat of Survey enclosed in this section. 5. Plat of survey, fully dimensioned and indicating areas of parcels and lots. 729 of 939 730 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 6. Preliminary Plat of Subdivision Response: A subdivision exhibit is not required for this submittal. The parcel is not currently subdivided nor will it be subdivided in the future. 6. Preliminary plat of subdivision. 731 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 7. Conformance to City of Evanston Guidelines for Building Design and Exterior Appearance. III. Guidelines for Building Design and Exterior Appearance A. New Construction/Additions to Existing Buildings 1. Mass: Response: The mass is broken up into three vertical volumes as the building faces the street. The material color changes to further divide the composition into smaller proportions horizontally. The horizontal break aligns with the existing North Shore Residence. A reasonable attempt has been made to align the window sills with the existing North Shore Residence. The top of the building steps back from the street to contribute to the break-up of the mass and to align portions of the mass to the adjacent building. 2. Scale and Context Response: Elements of the first floor façade have been designed to align with the existing North Shore Residence. The material color change wraps the corner to the north face of the building. The top of the building has been articulate to give the building a unique presence to contribute to the skyline and steps back at the approximate height that the neighboring building steps back. The width of the building is approximately equal to the width of the wing of the adjacent building to which it abuts. The breakup of the building mass and change in material color occurs on the public way and wraps the corner to the north facade. The ground floor of the public way consists of storefront retail. 3. Exterior Building Materials Response: The exterior building material is brick with punched window openings. The adjacent building is brick and an attempt is being made to match the color. The color of the brick changes near the top of the building to align with the material change near the top of the adjacent building. 4. Roofs Response: The roof over the central portion of the street facade is raised to articulate the roof plane and as an expressive element. The materials are of high quality and durability. The mechanical equipment will be raised onto the building and screened so as not to be visible from any location with an elevation lower than the roof. 5. Architectural Features Response: Building materials and color are consistent with adjacent buildings. Balconies are inset and integrated with the façade. 6. Security and Exterior Lighting Response: The main entrance is oriented to the street. Plenty of windows are provided in the residential units to encourage Eyes on the Street. The first floor retail is faced with large expanses of glass. 7. Loading Docks and Refuse Collection Areas Response: Off-street loading and refuse collection complies with the zoning ordinance, is located in an internal loading area, and is accessed off of the alley. 8. Utilities, Mechanical Equipment, and Stormwater. Response: Utility meters will be located on the back or inside the building. Mechanical equipment will be screened and located on the roof. Overhead utility wires will be placed underground. A cistern is proposed in compliance with the City’s Stormwater Detention Policy. New water services shall comply with the City's Policy on Domestic & Fire Service Connections. 7. Conformance to City of Evanston Guidelines for Building Design and Exterior Appearance. The following list is enumerated according to the item of Guideline being addressed. 732 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 7. Conformance to City of Evanston Guidelines for Building Design and Exterior Appearance. 9. Wireless Communication Antennas Response: No wireless communication antennas are proposed. B. Parking Structures Response: Not applicable C. Ground Floor Uses 1. Retail/Services: a. Pedestrian-Oriented Storefronts Response: The entry for the ground floor retail is oriented toward the street and is recessed. Much of the street frontage consists of vision glass with heights that coincide with the neighboring buildings. Landscaping will be maintained and replaced as necessary to comply with the guidelines. Signage is indicated in compliance with these guidelines and the City’s Sign Regulations. b. Auto-Oriented Storefronts Response: Not Applicable 2. Sidewalk Cafes: Response: An outdoor space is provided off of the sidewalk on the subject property and enclosed on three sides. This will keep the public way clear and extend the length of time the space can be used. It also improves an existing amenity. 3. Offices: Response: In the event the ground floor retail space is leased as an office it will conform to the requirements above. D. Signage Response: Proposed signage complies with the City’s Sign Regulations, exist for the purpose of identification and have a consistent look between each other with uniform heights. E. Adaptive Reuse of Buildings Response: Not Applicable F. Green/LEED Buildings Response: Not Applicable IV. Guidelines for Site Planning A. Building Location Response: The building lies on the property line further enforcing the existing street wall established by the adjacent buildings. The remaining sidewalk is broad with locations for landscaping. All reasonable attempts will be made to relocate any existing mature trees which may be on the site. A shadow study has been provided indicating the shadows cast by the proposed building. 733 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 7. Conformance to City of Evanston Guidelines for Building Design and Exterior Appearance. B. Landscaping Response: Schematic landscape designs have been provided in Section 4. Although an existing landscaped space will be removed, the project will have a landscaped roof as an amenity for the residents in addition to a winter garden proposed in the new lobby. All reasonable attempts will be made to relocate any existing mature trees which may be on the site. Existing sidewalk planters will be maintained or replanted as necessary to conform to the Guidelines. Hose bibs will be provided at the street front and on the roof. Building Maintenance staff will further maintain the landscaping by removing and disposing of any refuse on a daily basis. Dead, Dying or Diseased Landscape Response: The owner of record will replace any dead, dying, or diseased landscape material within 30 days of notification by the City of Evanston, or within the first 30 days of the earliest available planting season if the original 30-day notification period is during a season that is inappropriate for the installation of new plant material. Landscaping Requirements for Parking Lots Response: No new parking lot is proposed and the existing lot is not visible from the public way. C. Circulation Response: The building is sited in accordance to local regulations and does not impinge on pedestrian, bicycle or vehicular traffic. A traffic study has been provided in Section 14. An off- street loading bay is proposed. No curb cuts are proposed. 734 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 8. Certificate of Disclosure of Ownership Interest Form. Response: Please refer to the Certificate of Disclosure of Ownership Interest form included as part of the special use application in section 18. 8. Certificate of Disclosure of Ownership Interest form. 735 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 9. Zoning analysis Response: Please refer to the Zoning Analysis Summary Sheet dated 04/22/13 included in this section. 9. Zoning analysis. 736 of 939 737 of 939 738 of 939 739 of 939 740 of 939 741 of 939 742 of 939 10. Provisions for maintaining open space North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 Response: Presently, the site has a continuous wrought iron fence behind a poorly landscaped area that bars entry to the site from the sidewalk. The proposed building includes provisions for vastly improving the sidewalk landscaping, along with adding outdoor seating for the adjacent restaurant. These additions, plus the additional retail space provided, will add to the continuity of the streetscape and help support sidewalk activity in the area. Please refer to section 4 for drawings. 10. Provisions for maintaining open space 743 of 939 11. Any restrictive covenants North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 The property in question does not have any restrictive covenants. 11. Any restrictive covenants 744 of 939 12. Schedule of development North Shore Retirement Hotel Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 Please see the exhibit in this section which outlines the schedule of development. 12. Schedule of development. 745 of 939 746 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 13. Economic feasibility study Response: Please refer to economic feasibility statement included in this section. 13. Economic feasibility statement. 747 of 939 748 of 939 749 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 14. Traffic circulation impact study Response: Please refer to the traffic circulation study prepared by KLOA –Traffic Impact Study dated May 9th, 2013 included in this section. 14. Traffic circulation impact study. 750 of 939 KLOA, Inc. Transportation and Parking Planning Consultants 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018 p: 847-518-9990 | f: 847-518-9987 MEMORANDUM TO: Jeffery Michael Horizon Realty Group . FROM: Michael A. Werthmann, PE, PTOE Principal DATE: May 9, 2013 SUBJECT: Traffic Impact Study Proposed North Shore Residence Addition Evanston, Illinois This memorandum summarizes the methodologies, results, and findings of a traffic impact study conducted by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) for the proposed expansion of the North Shore Residence located in Evanston, Illinois. The North Shore Residence is located on the north side of Davis Street bounded by Chicago Avenue on the west and a public alley on the east. Currently, the North Shore Residence contains 185 independent living units and associated facilities and approximately 10,571 square feet of ground floor commercial space. In addition to furnished units, the North Shore Residence provides its residents three meals per day, housekeeping services, cable television/phone services and various social programs. An eight story expansion is proposed to be located on the north side of the property that currently contains the pool and outdoor space. The expansion will consist of 65 independent units and 2,600 square feet of ground floor commercial space. As part of the expansion, the existing building will be completely remodeled that will include combining some of the existing units. With the remodeling, the number of units in the existing building will be reduced from 185 units to 140 units. Therefore, the proposed remodeling and expansion will result in a net increase in 20 units for a total of 205 units. Figure 1 shows the location of the North Shore Residence in relation to the area street system. )LJXUH shows an aerial view of the parcel. The purpose of this study was to examine background traffic conditions, assess the impact that the proposed expansion will have on traffic conditions in the area and determine if any street improvements are necessary to accommodate traffic generated by the proposed expansion. 751 of 939 2 Site Location Figure 1 752 of 939 3 Aerial View of Site Location Figure 2 753 of 939 4 The sections of this memorandum present the following. • Existing street conditions • A description of the proposed expansion • Directional distribution of the expansion traffic • Vehicle trip generation for the expansion • Traffic analyses for the weekday morning and weekday evening peak hours • Recommendations with respect to adequacy of the adjacent street system Existing Conditions Existing transportation conditions in the vicinity of the site were documented based on field visits conducted by KLOA, Inc. in order to obtain a database for projecting future conditions. The following provides a description of the geographical location of the site, physical characteristics of the area street system including lane usage and traffic control devices and existing peak hour traffic volumes. Site Location The North Shore Residence is located on the north side of Davis Street bounded by Chicago Avenue on the west and a public alley on the east in the central business district. Area land uses generally consist of commercial, office and multi-story residential developments. Existing Street System Characteristics Figure 3 illustrates and the following summarizes the existing street characteristics within the vicinity of the site. Chicago Avenue is generally a north-south two-way street. In the vicinity of the site, it has one lane in each direction with parallel parking generally permitted on both sides of the street. Chicago Avenue is under traffic signal control at its intersections with Davis Street and Church Street. A dedicated drop-off/pick-up lane serving the North Shore Residence is provided on the east side of Chicago Avenue just north of Davis Street. Chicago Avenue has a posted speed limit of 30 mph and is under the jurisdiction of the City of Evanston. Davis Street is generally an east-west street that is restricted to one-way westbound traffic flow within the vicinity of the site. East of Chicago Avenue, Davis Street provides two westbound lanes with angle parking provided on the south side of the street and parallel parking provided on the north side of the street. West of Chicago Avenue, Davis Street provides three westbound lanes with parallel parking provided on the both sides of the street. Davis Street is under the jurisdiction of the City of Evanston. 754 of 939 PROJECT:TITLE:Job No: 13-073Figure: 3North Shore ResilEvanston, IllinoisNNOT TO SCALESITEDAVISSTREETCHURCHSTREETCHICAGO AVENUE PUBLIC ALLEYExisting Street ConditionsPPPPPPPPPPPPBLPP- TRAVEL LANE- TRAFFIC SIGNAL- STOP SIGN- NO PARKING- ON-STREET PARKING- BIKE LANE30PP755 of 939 6 Church Street is generally an east-west street that is restricted to one-way eastbound traffic flow. Within the vicinity of the site it provides two eastbound lanes with parallel parking generally provided on the north side of the street. Church Street is under the jurisdiction of the City of Evanston. Public Transportation The area is served by several modes of public transportation including Metra commuter rail, CTA rapid transit service and two bus lines. The following summarizes the rail lines providing service to the area. • The Metra Union Pacific/North Line (UP-N) has a local stop at Benson Avenue just north of Davis Street which is located approximately two to three blocks west of the North Shore Residence. This line provides daily service between Ogilvie Transportation Center in Chicago and Kenosha, Wisconsin. • The CTA Purple Transit Line has a local stop at Benson Avenue just north of Davis Street and is located two to three blocks west of the North Shore Residence. This line provides daily service between the Linden Station in Wilmette and the Howard Station on the border of Chicago and Evanston. In addition, weekday peak period express service is provided between the Howard Station and downtown Chicago Loop. In addition, the following bus routes serve the immediate area. • Route Number 205 Chicago/Golf generally runs along Chicago Avenue, Davis Street, Church Street and Golf Road between the Howard Street rapid transit station and the Cook County Courthouse in Skokie. Service is provided Monday through Friday. • Route N201 Central/Sherman (Night Bus) generally runs along Chicago Avenue and Sherman Avenue between the Howard Street rapid transit station and Central Street. Service is provided during overnight hours only. In addition, several other bus routes have stops that are within walking distance of the North Shore Residence. Non-Motorized Modes of Transportation The site is served by the following non-motorized modes of transportation. Bicycle Routes. According to the City of Evanston, Chicago Avenue, Davis Street and Church Street are designated bike routes within the vicinity of the site. Pedestrian Facilities. All of the streets within the immediate area generally have sidewalks on both sides of the street. Crosswalks and pedestrian traffic signals are provided at the Chicago Avenue/Davis Street and Chicago Avenue/Church Street intersections. 756 of 939 7 Existing Traffic Volumes In order to determine current transportation conditions on the existing streets, KLOA, Inc. conducted peak period vehicle, pedestrian and bicycle counts at the following intersections. • Davis Street with Chicago Avenue • Davis Street with the alley located east of Chicago Avenue • Church Street with Chicago Avenue • Church Street with the alley located east of Chicago Avenue • Chicago Avenue with the North Shore Residence drop-off/pick-up lane The traffic counts were conducted on Wednesday, April 24, 2013 during the morning (7:00 A.M. to 9:00 A.M.) and evening (4:00 P.M. to 6:00 P.M.) peak periods. The results of the traffic counts showed that the weekday morning peak hour of traffic occurs from 8:00 A.M. to 9:00 A.M. and the weekday evening peak hour of traffic occurs from 5:00 P.M. to 6:00 P.M. Figures 4 and 5 illustrate the existing vehicle, pedestrian and bicycle peak hour volumes. Traffic Characteristics of the Proposed Expansion In order to properly evaluate future traffic conditions in the surrounding area, it was necessary to determine the traffic characteristics of the proposed expansion, including the directional distribution and volumes of traffic that it will generate. Proposed Expansion Plan The North Shore Residence currently contains 185 independent living units and associated facilities and approximately 12,657 square feet of ground commercial space. In addition to furnished units,the North Shore Residence rovides its residents three meals per day, housekeeping services, cable television/phone services and various social programs. Approximately 58 independent living units and 1,600 square feet of commercial space are currently vacant within the North Shore Residence. The North Shore Residence has a total of 23 parking spaces that have access via the public alley located along the east side of the property. These spaces are used for residents, visitors and employees. It should be noted that currently none of the residents keep a vehicle within the parking lot. Lastly, the North Shore Residence has a one-way northbound drop-off/pick-up lane provided along the east side of Chicago Avenue just north of Davis Street. An eight story expansion is proposed to be located on the north side of the property that currently contains the pool and outdoor space. The expansion will consist of 65 independent units and 2,600 square feet of ground floor commercial space. As part of the expansion, the existing building will be completely remodeled that will include combining some of the existing units. With the remodeling, the number of units in the existing building will be reduced from 185 units to 140 units. Therefore, the proposed remodeling and expansion will result in a net increase in 20 units for a total of 205 units. No additional parking is to be provided as part of the expansion. However, the developer has committed to lease nine parking spaces from one of the parking facilities in the area. 757 of 939 PROJECT:TITLE:Job No: 13-073Figure: 4LEGEND00(00)- AM PEAK HOUR (8:00-9:00 AM)- PM PEAK HOUR (5:00-6:00 PM)North Shore HotelEvanston, IllinoisExisting Peak HourVehicle Volumes27 (46)19 (46)15 (22) 93 (63)57 (58)SITE1 (0) 6 (5) 2 (11) 0 (12)8 (4)239 (296)226 (486)154 (223)166 (280)403 (281)DAVISSTREETCHURCHSTREETCHICAGO AVENUE PUBLIC ALLEY6 (11)1 (1)4 (6) 125 (191) 266 (581) 3 (6)132 (170)175 (144) 470 (327)6 (4)167 (238)7 (5)7 (12) 0 (0) 4 (12) 1 (1)15 (8)NNOT TO SCALE8758 of 939 PROJECT:TITLE:Job No: 13-073Figure: 5LEGENDSITEDAVISSTREETCHURCHSTREETCHICAGO AVENUE PUBLIC ALLEYNorth Shore HotelEvanston, IllinoisExisting Peak HourPedestrian and Bicycle Volumes79 (168)62 (165)41 (61)7 (13)53 (68)53 (71)8 (14)53 (113)57 (93)75 (148)7 (12)3 (4)16 (7) 56 (93) 84 (190) 3 (15) 8 (12)9 (5) 2 (15) 17 (9) 79 (133) 126 (403)- PEDESTRIAN VOLUME- BICYCLE VOLUME00 (00)00 (00)NNOT TO SCALE00- AM PEAK HOUR (8:00-9:00 AM)(00)- PM PEAK HOUR (5:00-6:00 PM)9759 of 939 10 Directional Distribution of Site Traffic The directional distribution of future expansion-generated trips was based on observed traffic conditions. Estimated Site Traffic Generation Due to the age and declining physical abilities of the residents of independent living developments, many resident do not owns a vehicle and, therefore, do not drive. As indicated previously, no current residents of the North Shore Residence own a vehicle. The main generators of traffic at these developments are employees and visitors. However, the peak visiting periods generally occur after 6:00 P.M. on weekdays and weekend afternoons. Similarly, the employee shifts for thesedevelopments generally begin and end outside the commuter peak periods. Therefore, it can be seen that these developments generate a very nominal amount of total traffic and peak hour traffic. The number of peak hour vehicle trips estimated to be generated by the proposed new and vacant independent living units was based on surveys conducted by KLOA, Inc. at several independent living communities within the Chicagoland area. As indicated previously, the proposed expansion and remodeling of the existing building will result in a net increase of 20 units. In addition, 58 units are currently vacant within the building. Table 1 shows the weekday morning and evening peak hour traffic to be generated by the new and vacant independent living units. Table 1 ESTIMATED SITE-GENERATED TRAFFIC VOLUMES Morning Peak Hour Evening Peak Hour Inbound Outbound Inbound Outbound Vacant Existing Units (58) 5 3 6 6 New Units (20) 2 1 2 2 Total 7 4 8 8 It should be noted that the surveys were conducted at suburban locations where the primary mode of transportation is the automobile. Given the location of the North Shore Residence within the central business district and its proximity to alternative modes of transportation, the number of additional vehicle trips generated by the expansion will likely be reduced. However, to provide a conservative or worst case analyses, no trip reductions were assumed. Given the limited size of the new and vacant commercial space and the fact that the uses will generally serve the existing neighborhood, the commercial space is expected to generate a very limited volume of new traffic to the area. Further, any new traffic that will be generated by the commercial space will be parking on the area streets or an area parking garage and will not be concentrated to one street or intersection. As such, it was assumed that any additional traffic to be generated by the commercial space was included in the background traffic growth as discussed in the next section. 760 of 939 11 Total Projected Traffic Volumes The additional weekday morning and evening peak hour traffic volumes that will be generated by the proposed expansion and vacant units were assigned to the street system in accordance with the previously described directional distribution. It should be noted that the additional traffic to be generated by the expansion and the vacant units will likely park in a number of locations including the North Shore Residence parking lot, within one of the area parking facilities or on the area streets. However, to provide a worst case analysis, it was assumed that all of the new traffic will be parking in the North Shore Residence parking lot that has access via the public alley. To account for other growth in the area as well as any additional traffic that may be generated by the vacant and new commercial space, the existing traffic volumes were increased by five percent. Figure 6 shows the total projected traffic volumes which include the existing traffic volumes plus the background traffic plus the estimated traffic to be generated by the expansion and the vacant units. Traffic Analysis Traffic analyses were performed for the intersections in the study area to determine the operation of the existing street system, evaluate the impact of the proposed expansion and determine the ability of the street system to accommodate projected traffic demands. Analyses were performed for the weekday morning and evening peak hours for both the existing and projected traffic volumes. The traffic analyses were performed using the Highway Capacity Software (HCS) computer software. The ability of an intersection to accommodate traffic flow is expressed in terms of level of service, which is assigned a letter grade from A to F based on the average control delay experienced by vehicles passing through the intersection. Control delay is that portion of the total delay attributed to the traffic signal or stop sign control operation and includes initial deceleration delay, queue move-up time, stopped delay, and final acceleration delay. Level of Service A is the highest grade (best traffic flow and least delay), Level of Service E represents saturated or at-capacity conditions, and Level of Service F is the lowest grade (oversaturated conditions, extensive delays). For two-way stop controlled (TWSC) intersections, levels of service are only calculated for the approaches controlled by a stop sign (not for the intersection as a whole). The Highway Capacity Manual definitions for levels of service and the corresponding control delay for unsignalized and signalized intersections are provided in the Appendix. The results of the capacity analysis for both existing and future conditions are summarized in Table 2. 761 of 939 PROJECT:TITLE:Job No: 13-073Figure: 630 (51)21 (52)21 (15)18 (25) 100 (69)60 (61)LEGEND00(00)- AM PEAK HOUR (8:00-9:00 AM)- PM PEAK HOUR (5:00-6:00 PM)SITE1 (0) 7 (6) 2 (1) 0 (12)8 (4)253 (311)237 (510)164 (236)175 (294)424 (297)Total ProjectedPeak Hour Vehicle VolumesDAVISSTREETCHURCHSTREETCHICAGO AVENUE PUBLIC ALLEY6 (11)1 (1)4 (6) 131 (201) 278 (610) 3 (6)140 (182)184 (151) 496 (347)7 (5)177 (254)7 (5)7 (12) 0 (0) 7 (19) 1 (1)North Shore HotelEvanston, IllinoisNNOT TO SCALE12762 of 939 13 Table 2 CAPACITY ANALYSIS RESULTS Weekday Morning Peak Hour Weekday Evening Peak Hour Intersection LOS Delay LOS Delay Existing Conditions Davis Street/Chicago Avenue1 B 16.0 C 24.2 Davis Street/public alley2 B 10.9 B 11.3 Church Street/Chicago Avenue1 B 12.8 B 19.8 Church Street/public alley2 B 10.2 B 11.5 Projected Conditions Davis Street/Chicago Avenue1 B 16.2 C 26.9 Davis Street/public alley2 B 11.0 B 11.6 Church Street/Chicago Avenue1 B 13.2 C 20.9 Church Street/public alley2 B 11.5 B 13.4 LOS - Level of Service Delay - Measured in seconds. 1 - Signalized Intersection 2 - Unsignalized Intersection Traffic Evaluation The results of the capacity analyses show that all of the intersections within the study area are currently operating at a good level of service. The capacity analyses indicated that some queuing and delays are currently experienced on some approaches as well as certain individual movements. However, field observation and the capacity analyses indicate that the queuing and delays are typically not excessive. With the addition of the expansion traffic and the other growth projected in the area all of the intersections are projected to continue to operate at an acceptable level of service. The existing street system has sufficient reserve capacity to accommodate the limited additional traffic to be generated by the proposed expansion of the North Shore Residence. As such, no additional capacity and/or street modifications are required to accommodate the additional traffic to be generated by the proposed expansion. 763 of 939 14 Drop-off/Pick-Up Lane A dedicated drop-off/pick-up lane serving the North Shore Residence is provided along the east side of Chicago Avenue just north of Davis Street. The drop-off/pick-up lane provides one-way northbound circulation with all traffic entering from the south side of the lane and exiting the north side of the lane. Full access (right-turn and left-turn movements) is provided to and from the drop-off/pick-up lane. The existing design of the drop-off/pick-up lane is sufficient to accommodate the limited existing and additional traffic projected to use the drop-off/pick-up lane. Conclusion and Recommendations The following summarizes the conclusions and recommendations of the traffic study. • The proposed remodeling and expansion of the North Shore Residence will result in a net gain of 20 independent living and 2,600 square feet of commercial spaces. • The proposed expansion of the North Shore Residence is estimated to generate a very limited volume of new traffic. Further, given the location of the North Shore Residence within the central business district and its proximity to alternative modes of transportation, the number of additional vehicles trips generated by the expansion will likely be reduced. • The additional traffic generated by the expansion can be accommodated efficiently with limited impact to the external street system. All of the intersections within the study limits are projected to operate at acceptable levels of service with the addition of the expansion- generated traffic. • The existing drop-off/pick-up lane on Chicago Avenue serving the North Shore Residence is sufficient to accommodate the existing and additional traffic projected to use the drop-off/pick-up lane. 13-073 Michael Proposed North Shore Residence Expansion in Evanston May 9 2012 764 of 939 15 765 of 939 Appendix 766 of 939 LEVEL OF SERVICE CRITERIA—SIGNALIZED INTERSECTIONS Level of Service Interpretation Delay per Vehicle (seconds) A Very short delay, with extremely favorable progression. Most vehicles arrive during the green phase and do not stop at all. ≤10.0 B Good progression, with more vehicles stopping than for Level of Service A, causing higher levels of average delay. >10 and ≤20.0 C Light congestion, with individual cycle failures beginning to appear. Number of vehicles stopping is significant at this level though many still pass through the intersection without stopping. >20 and ≤35 D Congestion is more noticeable, with longer delays resulting from combination of unfavorable progression, long cycle lengths, or high V/C ratios. Many vehicles stop and the proportion of vehicles not stopping declines. >35 and ≤55 E High delays result from poor progression, high cycle lengths and high V/C ratios. >55 and ≤80 F Unacceptable delay occurring, with oversaturation. >80.0 Source: Highway Capacity Manual, 2010. LEVEL OF SERVICE CRITERIA—UNSIGNALIZED INTERSECTIONS Unsignalized Intersections Level of Service Average Control Delay (seconds per vehicle) A 0 - 10 B > 10 - 15 C > 15 - 25 D > 25 - 35 E > 35 - 50 F > 50 Source: Highway Capacity Manual, 2010. 767 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 15. Statement showing relationship of proposed development to the Comprehensive General Plan and other city land use plans. The proposed addition to the North Shore Hotel enforces many key elements of the “Evanston Comprehensive General Plan” dated February 9th, 2009. The follow are key points. “Encourage use of underutilized small spaces” Response: The proposed construction fills the only vacant lot to complete the retail corridor. The space, which is rarely used by the current North Shore Hotel residents, will be developed with retail, support spaces, and 65 modern units to maximize the density and functionality of the site. “Re-use aging, yet significant buildings” Response: The proposed building will provide all the support services and amenities to revitalize the existing North Shore Hotel and return it to a vibrant and viable housing community. “Enhance the Pedestrian Experience” Response: As part of the proposed building a covered three season outdoor eating area will be provided for the existing restaurant. This will create an exciting space for an established restaurant to provide expanded outdoor seating regardless of the weather. “Reduce the impact of storm water…” Response: The proposed building will provide an underground storage facility for storm water. This will allow the storm water to slowly return to the drainage system at a time when the pressure on the system has been reduced. “Maintain and enhance the desirability and range of choice that the housing stock offers” Response: The proposed project provides new modern housing for an older demographic. This includes activities, leisure opportunities, and support services not currently possible for the 140 units in the North Shore Hotel. 15. Statement showing relationship of proposed development to the Comprehensive General Plan and other city land use plans. 768 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 16. Statement showing compatibility of proposed development within the subject and surrounding residential and non-residential neighborhoods. Response: The North Shore Residence Addition is a medium density mixed-use project consisting of approximately 2,500 square feet of retail space situated below 65 independent living units for seniors. This is a separate component to the overall project which will include the interior remodeling of the existing North Shore Residence improving the common areas, enlarging units and improving the general living conditions of the building for its occupants by upgrading the amenities. This project lies within the Chicago Avenue Business District and is located directly to the north of and adjacent to the existing North Shore Residence on the corner of Davis St. and Chicago Ave. The Chicago Avenue Business District is characterized by one to four story buildings with buildings greater than 6 stories dispersed throughout. Directly south of the property, the existing North Shore Residence is 6.5 stories tall, a residential tower to the east of the property across the alley is 7 stories tall and across the street, on the block bound by Davis St., Chicago Ave., Church St. and Orrington Ave. there are two 20-plus story towers. The majority of the properties have retail or office on the ground floor. The proposed plan is in keeping with the neighboring retail street-wall with retail at its base and will reinforce the commercial amenities in the area. The independent living component above the retail is in keeping with many of the nearby residential rental towers. The proposed project is one story taller than the adjacent existing North Shore Residence to the south in massing but steps back at the top story so as to better relate to the existing Residence. The top of the proposed building is articulated in such a way to provide additional accordance with the existing Residence. The proposed project is also reduced in height by one story adjacent to the alley to the east with consideration to the 7 story residential tower located across the alley. The building also steps back 5 feet beginning with the second floor. This along with the larger width of the alley, 20 feet versus the average 16 feet, work to reduce the impact of the massing upon neighboring properties abutting the alley. The property directly to the north is a one story retail building with a parking lot the owner intends to make use of. The retail at the base of the proposed project aligns with the adjacent commercial street-wall. The property will also provide a three-season exterior space for an existing business to enhance their patio seating amenity. This along with the compliant streetscape design improvement will work to reinforce the retail viability of the area to promote local businesses. The unit density of the project is compatible with the area and Chicago Avenue Central Business District. When taken into consideration with the existing North Shore Residence Remodel the result is a net increase of only 20 units meaning an overall reduction in unit density for the two sites. The overall project will improve the quality of life for the residents and the new project will complete the commercial street-wall to establish a vibrant and active commercial streetscape. 16. Statement showing compatibility of proposed development within the subject and surrounding residential and non-residential neighborhoods. 769 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 17. Statement showing how the proposed development is compatible with the design guidelines for planned developments. Response: The proposed project fits “as of right” zoning guidelines for the D4 district. No relief for size, bulk or density is being sought. The project is being submitted as an allowable Special Use in zone D4. More specifically it is proposed as an “independent living facility” that will expand the existing independent living facility currently in the North Shore Residence. 17. Statement showing how the proposed development is compatible with the design guidelines for planned developments 770 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 18. Special Use application form 18A. Briefly describe the proposed Special Use: Response: The proposed new Special Use is for Independent Living and will replace the existing legal non-conforming use of the current North Shore Residence to encompass both the existing North Shore Residence as well as the land located adjacent to north. The proposed building will be an addition to the North Shore Residence and will provide supportive services for the existing independent living facility. Additional units will also be provided. 18(a) Special Use is allowed in the district; Response: Yes, an independent living facility is referred to in the City of Evanston Ordinance §6-11-5-10-3 18(b) The requested Special Use will interfere with or diminish the value of property in the neighborhood. It will cause a negative cumulative effect on the neighborhood.; Response: No. The proposed building will provide new Independent Living services to the existing North Shore Residence, which will allow the building to function more effectively. It will provide new retail space to complete the retail corridor and create covered, three season outdoor seating for an existing restaurant. Due to the significant investment the Applicant is making in the subject property, there should be no diminution of value of any property in the neighborhood. In fact, these property values could reasonably be expected to increase. Having been an integral part of the neighborhood for almost 90 years, the proposed development will improve the cumulative effect on the neighborhood and the City by enhancing an existing established and welcomed use. 18(c) The proposed Special Use can be adequately served by public facilities and services. Response: The proposed building creates more density on an urban lot that has many transportation options and is readily served by city services. The Special Use will place no greater demand on public facilities and services than a development built in strict accordance with the D4 Downtown Transition District "as of right" standard. 18(d) The proposed Special Use will not cause undue traffic congestion. Response: The Special Use will have no greater impact on traffic congestion than a development built in strict accordance with the D4 Downtown Transition District "as of right" standard. Please refer to the traffic circulation impact study in section 14. 18(e) The proposed Special Use will preserve significant historical and architectural resources. Response: The proposed project will provide services and facilities to make the North Shore Residence a vibrant community therefore keeping the historic building economically viable. 18(h) The proposed Special Use will preserve significant natural and environmental features. Response: No significant natural or environmental features are present on this site. Stormwater retention measures are proposed which will reduce the impact on City storm systems. Sidewalk planters will be replanted as necessary. A new rooftop garden is proposed as well as an internal winter garden. 18. Special Use application form, including statement addressing the standards for special uses in §6-3-5-10 771 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 18. Special Use application form 18(i) The proposed Special Use will comply with all other applicable regulations. Response: Yes. The proposed project will comply with all local codes and ordinances except for the Special Use being requested herein. 772 of 939 773 of 939 55.. RREEQQUUIIRREEDD DDOOCCUUMMEENNTTSS AANNDD MMAATTEERRIIAALLSS The following are required to be submitted with this application: F (This) Completed and Signed Application Form F Plat of Survey Date of Survey: _______________________________ F Project Site Plan Date of Drawings: _____________________________ F Plan or Graphic Drawings of Proposal (If needed, see notes) F Non-Compliant Zoning Analysis F Proof of Ownership Document Submitted: __________________________ F Application Fee Amount $__________ Transcript Deposit Fee $150 Notes: Incomplete applications will not be accepted. Although some of these materials may be on file with another City application, individual City applications must be complete with their own required documents. Plat of Survey (1) One copy of plat of survey, drawn to scale, that accurately reflects current conditions. Site Plan (1) One copy of site plan or floor plans, drawn to scale, showing all dimensions. Plan or Graphic Drawings of Proposal A Special Use application requires graphic representations for any elevated proposal-- garages, home additions, roofed porches, etc. Applications for a/c units, driveways, concrete walks do not need graphic drawings; their proposed locations on the submitted site plan will suffice. Proof of Ownership Accepted documents for Proof of Ownership include: a deed, mortgage, contract to purchase, closing documents (price may be blacked out on submitted documents). • Tax bill will not be accepted as Proof of Ownership. Non-Compliant Zoning Analysis This document informed you that the proposed change of use is non-compliant with the Zoning Code and requires a variance. Application Fee & Transcript Deposit The application fee depends on your zoning district (see zoning fees). Acceptable forms of payment are: Cash, Check, or Credit Card. The $150 transcript deposit is applied to the cost of a court reporter. The City hires a court reporter to transcribe the Zoning Board of Appeals hearing- as specified in the Zoning Board of Appeals’ Rules of Procedures. Applicants are responsible for the cost of the hearing transcript at a rate of $7.50 per page. (The $150 deposit is applied to that fee; final fees may result in a refund or additional charges). The final fee directly covers the cost of the court reporter. Page 2 of 6 774 of 939 66.. PPRROOPPOOSSEEDD PPRROOJJEECCTT A. Briefly describe the proposed Special Use: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ AAPPPPLLIICCAANNTT QQUUEESSTTIIOONNSS a) Is the requested special use one of the special uses specifically listed in the Zoning Ordinance? What section of the Zoning Ordinance lists your proposed use as an allowed special use in the zoning district in which the subject property lies? (See Zoning Analysis Review Sheet) _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ b) Will the requested special use interfere with or diminish the value of property in the neighborhood? Will it cause a negative cumulative effect on the neighborhood? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ c) Will the requested special use be adequately served by public facilities and services? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Page 3 of 6 775 of 939 d) Will the requested special use cause undue traffic congestion? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ e) Will the requested special use preserve significant historical and architectural resources? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ f) Will the requested special use preserve significant natural and environmental features? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ g) Will the requested special use comply with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Page 4 of 6776 of 939 City of Evanston DISCLOSURE STATEMENT (This form is required for all Major Variances and Special Use Applications) The Evanston City Code, Title 1, Chapter 18, requires any persons or entities who request the City Council to grant zoning amendments, variations, or special uses, including planned developments, to make the following disclosures of information. The applicant is responsible for keeping the disclosure information current until the City Council has taken action on the application. For all hearings, this information is used to avoid conflicts of interest on the part of decision-makers. 1. If applicant is an agent or designee, list the name, address, phone, fax, and any other contact information of the proposed user of the land for which this application for zoning relief is made: Does not apply. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 2. If a person or organization owns or controls the proposed land user, list the name, address, phone, fax, and any other contact information of person or entity having constructive control of the proposed land user. Same as number _____ above, or indicated below. (An example of this situation is if the land user is a division or subsidiary of another person or organization.) _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 3. List the name, address, phone, fax, and any other contact information of person or entity holding title to the subject property. Same as number ______ above, or indicated below. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 4. List the name, address, phone, fax, and any other contact information of person or entity having constructive control of the subject property. Same as number ______ above, or indicated below. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Page 5 of 6 777 of 939 If Applicant or Proposed Land User is a Corporation Any corporation required by law to file a statement with any other governmental agency providing substantially the information required below may submit a copy of this statement in lieu of completing a and b below. a. Names and addresses of all officers and directors. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ b. Names, addresses, and percentage of interest of all shareholders. If there are fewer than 33 shareholders, or shareholders holding 3% or more of the ownership interest in the corporation or if there are more than 33 shareholders. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ If Applicant or Proposed Land User is not a Corporation Name, address, percentage of interest, and relationship to applicant, of each partner, associate, person holding a beneficial interest, or other person having an interest in the entity applying, or in whose interest one is applying, for the zoning relief. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Page 6 of 6778 of 939 SSppeecciiaall UUssee Information AA.. GGEENNEERRAALL IINNFFOORRMMAATTIIOONN 1. What projects are eligible for a Special Use Permit? Projects are eligible per zoning District. Please check the Zoning District to see if your proposed project is listed as a permitted Special Use per zoning District. The Allowed Uses by Zoning District handout is also another way to access information to see if your project is eligible to apply. 2. Who can submit an application? The applicant must either own, lease, or have legal or equitable interest in the subject property, or must be the representative of such a person. All persons or parties which have an ownership interest in the affected properties must be identified and must sign the application. The Property Owner(s) may, at their discretion, designate another person as Applicant to act on their behalf in processing this application. In that case, the designated Applicant will be considered the primary contact, until the application is closed or the Property Owner changes the designated Applicant by contacting the Zoning Office in writing. Standing (§6-3-8-4): 3. How do I submit an application? Applications must be submitted in person to the Zoning Office, City of Evanston, Civic Center Room 3700, 2100 Ridge Avenue. Our office hours are Monday through Friday (excluding Holidays) from 8:30 am until 5:00 pm. Evanston. Applications must be complete, including all required documentation and fee. Applications are not accepted by mail or e-mail. Application materials cannot be returned. 4. What forms of payment are accepted? Cash, Credit Card, Check. 5. Can I withdraw my application? Yes, an application may be withdrawn any time prior to a vote. 6. Who has access to my application materials? The application is a public document, and as such, may be reviewed by the general public upon request. BB.. IINNFFOORRMMAATTIIOONN AABBOOUUTT SSPPEECCIIAALL UUSSEESS What is a Special Use Permit? For each zoning district, the Zoning Ordinance identifies permitted uses (also called “by right” uses) and special uses which may be allowed depending upon the circumstances. In order to legally operate a special use, a property owner must apply for a Special Use Permit from the Zoning Office. The application is reviewed at a public hearing by the Zoning Board of Appeals (ZBA), which makes a recommendation to the City Council. The ZBA can also recommend conditions on a granted special use. The City Council is the deciding body for all Special Uses in the City of Evanston. 779 of 939 The Special Use Application Process • The City reviews the project through a Zoning Analysis (applied for separately) and determines it is eligible to apply for a special use • The Applicant files a Special Use Application • The City publishes a notice of the hearing in the Evanston Review, between 15 and 30 days prior to hearing. • The City posts a sign describing the public hearing on the property no less than 10 working days before the hearing. • The City must mail notification of the public hearing to all properties that are within 500 feet of any point on the subject property. (The applicant is responsible for the accuracy of the list used by the City for mailing this notice. The applicant can either rely on a list the City produces through its Geographic Information System or produce his or her own list of the names and addresses of property owners within 500 feet of the subject property. The Zoning Office will send to the applicant its generated mailing list. The applicant should inform the Zoning Office if any names and addresses are missing. • The City encourages all applicants to discuss their proposal with their neighbors prior to the public hearing. • The Zoning Division will schedule the applicant to meet with the Site Plan & Appearance Review Committee; (SPAARC) which provides a recommendation to the Zoning Board of Appeals. • The ZBA recommends denial, approval, or approval with conditions of the application to City Council; • The Planning and Development Committee of the City Council considers the ZBA recommendation and forwards it to the full City Council with or without a recommendation; • City Council considers the ZBA recommendation and may introduce an ordinance granting the requested zoning relief; • City Council may adopt an ordinance granting the requested zoning relief at the following or any subsequent City Council meeting. The approximate time from when the Zoning Office receives a complete application to a decision is three to four months. To recommend approval for a special use, the ZBA must find that the proposed special use meets all of the following criteria: a) is one of the listed special uses for the zoning district in which the property lies; b) complies with the purposes and policies of the Comprehensive General Plan and the Zoning Ordinance; c) does not cause a negative cumulative effect in combination with existing special uses or as a category of land use; d) does not interfere with or diminish the value of property in the neighborhood; e) is adequately served by public facilities and services; f) does not cause undue traffic congestion; g) preserves significant historical and architectural resources; h) preserves significant natural and environmental resources; and i) complies with all other applicable regulations. Expiration Within one year of obtaining a special use permit, the recipient must either obtain a building permit and commence construction, or obtain a certificate of occupancy and commence the use. City Council may extend this one-year limitation upon request. CONTACT INFORMATION D EPARTMENT OF C OMMUNITY D EVELOPMENT — Z ONING O FFICE 2100 R IDGE A VENUE, R OOM 3700 E VANSTON, I LLINOIS 60201 847-866-2930 847-448-8126 | zoning@cityofevanston.org à www.cityofevanston.org/zoning 780 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 19. Statement addressing the general conditions for planned developments in the Downtown Districts (§6-11-1-10(A)). 19(a) The proposed planned development will be compatible with surrounding development and will not exercise any influence contrary to the purpose and intent of the Zoning Ordinance, as stated in §6-1-2, owing to height, bulk, or scale. Response: The proposed planned development meets all current Zoning requirements. Additionally, the proposed building has similar massing characteristics as the adjacent North Shore Residence. 19(b) The proposal will enhance the existing downtown by: i) Preserving character-giving buildings ii) Enhancing existing streetscape amenities; iii) Maintaining retail continuity where prominent; iv) Strengthening pedestrian orientation and scale; and v) Contributing to mixed use vitality Response: The proposed project will provide services and amenities not currently available in the existing North Shore Residence. The addition of these will extend the useful life of the historic building by making it a financially viable business use. The proposed building closes the only gap remaining in the retail corridor and adds an outdoor café space that will contribute to the sidewalk dynamics. 19(c) The planned development and all landscaping must be compatible with and implement the Comprehensive General Plan, the Plan for Downtown Evanston, any adopted land use or urban design plan, this Zoning ordinance, and any other pertinent city planning and development policies, particularly in terms of: i) Land use; ii) Land use intensity; iii) Housing; Preservation; iv) Environmental; Urban Design; v) Traffic impact and parking; impact on schools, public services and facilities; vi) Essential character of the downtown district, the surrounding residential neighborhood, and abutting residential lots. vii) Neighborhood planning; and viii) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. Response: Please refer to section 15 of this proposal. 19. Statement addressing the general conditions for planned developments in the Downtown Districts (§6-11-1-10(A)). 781 of 939 North Shore Residence Addition Horizon Realty 1619 Chicago Avenue June 21, 2013 20. Statement addressing the site controls and standards for planned developments in Downtown Districts (§6-11-1-10(B)). 20(a) No exterior walkways are proposed under this submittal. 20(b) Given the elderly nature of the residents, minimal increase of car traffic is anticipated. Most residents use a transportation service that uses the existing drop-off area. This proposal includes the leasing of nine parking spaces from a city parking structure for guests. 20(c) Not applicable. 20(d) All utilities will be installed underground. 20(e) On-site storm water retention has been provided to help reduce the demand on the drainage system. See exhibit 3(g). 20(f) Please refer to exhibit 13 of this proposal. 20(g) Please refer to exhibit 14 of this proposal. 20. Statement addressing the site controls and standards for planned developments in Downtown Districts (§6-11-1-10(B)). 782 of 939 21. Statement addressing the development allowances for planned developments in Downtown Districts (§6-11-1-10(C)) North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 Response: The proposed project meets current zoning ordinances. No additional allowances are being requested. 21. Statement addressing the development allowances for planned developments in Downtown Districts (§6-11-1-10(C)) stating that: 783 of 939 22. Fees North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 PUD Filing: $3000.00 Special Use Permit: $475.00 Mailing fee: 800 properties within a 1000’ radius x $.45 postage = $360 Transcript fee: $150.00 Total: $3,985 When this Planned Urban Development application is initially submitted to the Zoning Division for their determination as to the completeness of this application, a check for $3,985 will be given to the zoning officer. 22. Fees 784 of 939 23. The Zoning Division requires the applicant to demonstrate his or her connection to the ownership interest in the property. This documentation can be in the form of a title insurance policy or a deed, and a lease or contract to lease or purchase. North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 23. The Zoning Division requires the applicant to demonstrate his or her connection to the ownership interest in the property. This documentation can be in the form of a title insurance policy or a deed, and a lease or contract to lease or purchase. 785 of 939 786 of 939 787 of 939 24. Miscellanies regarding required documents and materials. North Shore Residence Addition 1619 Chicago Avenue Horizon Realty June 21, 2013 24. Miscellanies regarding required documents and materials: 24(a) On a case by case basis, the Zoning Division may require documentation and information in addition to the above items. 24(b) The City through its Geographic Information System can supply the names and addresses of the property owners within a 1000 foot radius from any point on the subject property. The applicant is responsible for the accuracy of the list so that the City may mail notice to these property owners. 24(c) The Zoning Division will review an applicant’s initial submittal. If it is accurate and as complete as necessary, the Division will return it with a letter telling the applicant how many copies of various items the applicant needs to provide. A complete application includes all required documents and information, and the requested copies. 788 of 939 For City Council meeting of August 12, 2013 Item H1 Business of the City by Motion: Township Payroll and Bills for July 2013 For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Joe McRae, Deputy City Manager Subject: Township of Evanston July 2013 Bills Date: August 6, 2013 Recommended Action: Township of Evanston Supervisor recommends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of July 2013 in the amount of $155,878.49. Legislative Funding Source: Township budget, see attached bills list. Summary: Township of Evanston monthly expenditures totaling $155,878.49 requires Township Trustees approval. Attachments: July Client Monthly Medical Report July Client EAS Monthly Report July Office Depot Bill July GA Accounting Report.pdf July 4 Sams Club Bill Walgreens Settlement Legal Representation Memo July GA Stats Memorandum 789 of 939 790 of 939 791 of 939 792 of 939 793 of 939 794 of 939 795 of 939 796 of 939 797 of 939 798 of 939 799 of 939 800 of 939 801 of 939 802 of 939 803 of 939 804 of 939 805 of 939 806 of 939 807 of 939 808 of 939 809 of 939 810 of 939 811 of 939 812 of 939 813 of 939 814 of 939 815 of 939 816 of 939 817 of 939 818 of 939 819 of 939 820 of 939 821 of 939 822 of 939 823 of 939 824 of 939 825 of 939 826 of 939 827 of 939 828 of 939 829 of 939 830 of 939 831 of 939 832 of 939 833 of 939 834 of 939 835 of 939 836 of 939 837 of 939 838 of 939 839 of 939 840 of 939 841 of 939 842 of 939 843 of 939 844 of 939 845 of 939 846 of 939 847 of 939 848 of 939 849 of 939 850 of 939 For City Council Meeting of August 12, 2013 Item H2 Business of the City by Motion: Torrens Grant Expenditures For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Evonda Thomas-Smith, Director Health Department Carl Caneva, Assistant Director Subject: Torrens Grant Expenditures Date: August 6, 2013 Recommended Action: Staff and Human Services Committee recommend approval of two payments to be made from account 2435.65127 Lead Paint Hazard Grant for lead rehabilitation at the following properties: 1. 806-808 Reba Place ($56,000.00) 2. 1621 Fowler Avenue ($9,100.00) The total payments are $65,900. Funding: On November 21, 2000 the Cook County Board of Commissioners create the Lead Poisoning Prevention Fund for the purposes of utilizing excess sums from the Torrens Indemnity Fund as provided in 735 ILCS 35/0.01 (Torrens Act). The City of Evanston serves as a pass through for funding from Account: 2435.55231. Summary: The Cook County Health and Hospital Systems awarded the initial Torrens Grant to the City of Evanston in 2000 and have extended the grant annually to the City. The City of Evanston received funding in the amount of $80,000 in January of 2013. The grant funds are directed at lead poisoned children and aid in removing of lead paint, dust, and soil from homes where a child (below six (6) years of age or pregnant woman could be exposed to lead. The funding is available to property owners that meet the Torrens guidelines: 1. Applicant must provide Annual Income and must submit check stubs to verify Memorandum 851 of 939 2. Applicant’s annual income cannot exceed 80% of the median income for Evanston IL. 3. Three estimates from Lead Licensed Contractors that are also licensed by the City of Evanston must be provided with the application 4. A copy of the current tax bill must also be submitted After the application is received, all documentation is sent to The Cook County Health and Hospital System for a Notice to Proceed. Once approved the contractor begins work. In order to receive payment, the contractor and owner of the property must remove lead to an acceptable level as determined by the State of Illinois. Legislative History: The funding was approved at the August 5, 2013 Human Services Committee meeting. 852 of 939 To: Honorable Mayor and Members of the City Council Human Services Committee From: Bob Dorneker, Assistant Dir. Parks, Recreation & Community Services Kevin L. Brown, Program Manager, Community Services Division Subject: Building Career Pathways to Sustainable Employment with the Youth Job Center of Evanston Inc. Agreement for 2013 Date: August 12, 2013 Recommended Action: Staff and the Human Services Committee recommend approval of the agreement for the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide fifteen disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-26) with a career pathway plan that leads to educational/work trade certification, etc., employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2013. Funding Source: Funding for is provided in Parks, Recreation and Community Services, Account 3215.62490, Youth and Young Adult Engagement Division. Costs amount to approximately $5,333 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The Youth Job Center of Evanston shall be the employer of record. The direct and indirect costs shall be $45,000 for on the job training salaries for 15 program participants (@$3000 each); $3000 for job readiness training; $6000 for supportive services that include transportation and state certification and testing fees, and child care for all program participants; $2000 for program materials and supplies; $24,000 for mandatory orientation, intake and job-readiness assessment, skill building activities, employability action plan, record documentation, job portfolio, mock interviews and coaching, personalized job referrals, individualized career pathways counselor Memorandum For City Council meeting of August 12, 2013 Item H3 Business of the City by Motion: Building Career Pathways Agreement with YJC For Action 853 of 939 consultations, and 6 month, 12 month, 18 month, and 24 month job retention bench mark incentives and follow up. Summary: In 2012, the City contracted with YJC to implement the pilot year of the Building Career Pathways to Sustainable Employment Program. YJC was selected as a partner, because it is a successful employment/training agency within the City that focuses upon job- readiness and job-placement for at-risk youth and young adults. Its mission is “to prepare youth ages 14-25 for success in the workplace and provide job-readiness, training and employment support in partnership with employers.” YJC has a proven track record of placing more than 1,400 young people each year in various positions and has developed many long-term relationships with employers who are committed to hiring individuals after successful on the job training and credential attainment. Continued utilization of the YJC would avoid the duplication of services and provide the best method for implementing the Youth and Young Adult Division’s Job Training and Employment Programs. YJC has partnered with the city for many years in providing employment services to Youth and Young Adults in the community and received $35,000 in 2013 CDBG funding for such initiatives. Our “Building Career Pathways to Sustainable Employment Program” has been developed and modeled after successful national best practices. One such model was highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to Advance Workers and the Economy in the Midwest” report. That report defined career pathways as – “a series of connected education and training programs and support services that enable individuals to get jobs in specific industries, and to advance over time to successfully complete higher levels of education and work in that industry.”1 These programs include “embedded” or “stackable” credentials connected to each step in the pathway. These credentials, such as occupational certificates, have value to employers by themselves, and also build toward longer technical diplomas and degrees. The results of the initial pilot program are impressive and are consistent with other national models using these workforce development strategies. Eighty percent of the Career Pathways Interns were considered high risk and faced multiple barriers to employment. Seventy percent of the Career Pathways interns completed Job Readiness Training. Sixty percent obtained permanent employment and nearly 60% obtained certification/credentials. For year two, a second cohort of fifteen Evanston participants (ages 18-26) would be recruited for the program. Participants in the program will first complete pre-meeting assessments and orientation with division staff. Once completed, YJC and City staff will develop individualized participant caseloads to begin the “Building their Pathways to Sustainable Employment Program”. Participants will be required to meet the minimum criterion that has been established for the pathway they have chosen (i.e. skills assessment, availability, high school diploma, etc.), as if they were directly applying to the positions. All participants will receive supportive services, career counseling, job readiness training stipends, educational support, child care, and transportation assistance, if 854 of 939 necessary. They will also be eligible for a 200+ hours of paid training for entry level positions leading to educational/work trade certifications. Listed below is a summary of the scope of work to be performed by YJC: Assume all costs for all training, materials, etc., including any additional supplemental support needed to ensure individuals success such as transportation vouchers. Pay job readiness stipends and subsidized wages earned during training internship. Provide counseling and coaching, follow-up services to individuals. YJC will also provide weekly updates to Youth and Young Adult Division staff on the progress of individuals enrolled in the program. Youth and Young Adult Division staff has been performing outreach in the community, throughout the last year and identified individuals that would greatly benefit from this program. Additionally, other city departments, co-workers in the Recreation Division and partner agencies in the city such as the Moran Center and Evanston School District 202 have provided referrals to potential individuals to be selected. Should an individual decide not to participate or drop from the program, staff would move forward with placing another individual from the list. Once approved, staff would finalize a list of participants and immediately begin implementation of this program. As mentioned above, Youth and Young Adult Program staff and YJC Job Counselors will follow the progress of individuals enrolled in the program and their placement in employment over a 24 month period. Research shows that follow up services are found to be critical in working with individuals participating in similar programs across the country. The partnership with YJC provides the educational and workforce related resources that are not always available to the City of Evanston. Legislative History At their August 5 meeting, the Human Services Committee recommended approval of the 2013 agreement with the Youth Job Center of Evanston Inc. Attachments: 2013 Agreement with Youth Job Center of Evanston Inc. 2012 Program Report Professional Certification List Service Delivery Model Flow Chart 1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center, August 2006 855 of 939 856 of 939 857 of 939 858 of 939 859 of 939 860 of 939 861 of 939 862 of 939 863 of 939 864 of 939 865 of 939 866 of 939 867 of 939 868 of 939 869 of 939 870 of 939 871 of 939 872 of 939 873 of 939 874 of 939 875 of 939 876 of 939 877 of 939 878 of 939 879 of 939 For City Council Meeting of August 12, 2013 Item H4 Resolution 38-R-13: Intergovernmental Agreement with ETHS District No. 202 For Introduction To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Date: August 12, 2013 Recommended Action: Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). Funding Source: N/A Summary: ETHS, in consultation with the City, may designate and supervise a “Safe School Zone” in the vicinity of ETHS under Illinois law, 720 ILCS 5/21-5.5. The boundaries for the zone are attached to the proposed Intergovernmental Agreement. The parties desire to enter into the agreement to formalize participation by ETHS when the City issues misdemeanor citations to persons who are arrested for the offense of criminal trespass to a Safe school zone. Prior to any citation issuing, it shall be the duty at all times of ETHS, unless prohibited by law, to give all required information to the City, including but not limited to, the written notice required by 720 ILCS 5/21-5.5(b)(1) and (2). Further, ETHS agrees to cooperate with the City in prosecuting persons alleged to criminally trespass in the Safe School Zone, such cooperation which will include court appearances and providing information to the City as needed. The Intergovernmental Agreement will outline the understanding and expectations between the parties. Below are the main terms for the Intergovernmental Agreement: Term: The effective date will be back dated to July 1, 2013 and will be in effect for an indefinite duration by mutual cooperation and agreement of the parties. The parties will bear their own costs and expenses to administer and provide the resources that the agreement requires; and Memorandum 880 of 939 The City currently deploys 2 (two) school resource officers and no additional officers are needed at this time to achieve the objectives of the Intergovernmental Agreement. Legislative History: The Human Services Committee voted 3-2 approving Resolution 38-R-13 on August 5, 2013. Attachments: Intergovernmental Agreement for the School Safe Zone 881 of 939 6/5/2013 38-R-13 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston Township High School District No. 202 for the Operation of a School Safe Zone NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the Intergovernmental Agreement with the Evanston Township High School District No. 202 for the operation of a ‘Safe School Zone’, as more fully described in the agreement (the “Agreement”), attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement as he may deem to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 882 of 939 - 2 - EXHIBIT A INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EVANSTON AND THE EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202 FOR THE SAFE SCHOOL ZONE 883 of 939 948207.1 INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT is entered into as of the latest date following the signatures hereon, by and between the BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202, Cook County, Illinois (hereinafter “ETHS”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “City”), collectively referred to as the “Parties”. WITNESSETH WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract or otherwise associate among themselves, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, pursuant to 720 ILCS 5/21-5.5, ETHS, in consultation with the City, may designate and supervise a “Safe school zone” in the vicinity of ETHS; and WHEREAS, the City and ETHS desire to enter into this Agreement to supervise a Safe school zone in the vicinity of ETHS; and WHEREAS, the City agrees to deploy personnel from the Evanston Police Department to assist ETHS after each school day in promoting the orderly functioning and supervision of a Safe School Zone; and WHEREAS, the Parties wish to associate, cooperate, and enter into an intergovernmental agreement to define each Party’s rights and responsibilities regarding the Safe school zone; and WHEREAS, this Agreement shall be executed in addition and shall have no effect upon any other mutual aid agreements or other agreements between the parties; and NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, it is agreed between the Parties hereto, as follows: A. The foregoing recitals are incorporated herein as if fully set forth hereby. B. The City Manager, or his/her designee, shall administer this Agreement on behalf of the City and the Superintendent, or his/her designee, shall administer this Agreement on behalf of ETHS. C. The Parties acknowledge that each party shall bear their own cost and expenses incurred to comply with terms of this IGA and supervising the Safe school zone. 884 of 939 - 2 - 948207.1 D. The term for this IGA shall commence on July 1, 2013 and continue as mutually agreed upon by the Parties. E. The “Safe school zone” contemplated by this Agreement shall encompass such area as defined in 720 ILCS 5/21-5.5, and which zone in the vicinity of ETHS shall be identified and designated by the Superintendent for ETHS. Upon designation of such area by ETHS, the City will confirm with ETHS the boundaries of the Safe school zone so that the boundaries of the Safe school zone are mutually agreed upon. ETHS shall be responsible for publishing, and otherwise making known to students, employees, and other necessary persons, the boundaries of the Safe school zone in accordance with 720 ILCS 5/21-5.5. Attached as Exhibit 1 is a copy of the Safe school zone boundaries and incorporated herein by reference. F. ETHS shall cooperate with the City when the City issues misdemeanor citations to persons who are arrested for the offense of criminal trespass to a Safe school zone. Prior to any citation issuing, it shall be the duty at all times of ETHS, unless prohibited by law, to give all required information to the City, including but not limited to, the written notice required by 720 ILCS 5/21-5.5(b)(1) and (2). Further, ETHS agrees to cooperate with the City in prosecuting persons alleged to criminally trespass in the Safe school zone, such cooperation which will include court appearances and providing information to the City as needed. G. The City shall deploy a police officer to ETHS during the course of regular duty assignment during the ETHS school year (180 days) so as to assist ETHS in supervising the Safe school zone. The Parties agree that the School Resource Officers deployed by the City to ETHS during the ETHS school year shall be considered to be part of the City’s regular deployment to/in the vicinity of ETHS for purposes of Safe school zone supervision. H. The City and ETHS will consult as needed to review the progress of the work called for by this Agreement. I. The Parties agree to cooperate fully, to execute any and all supplementary documents, and to take all additional actions which are consistent with and which may be necessary or appropriate to give full force and effect to the basic terms and intent of this Agreement. J. In the event of any substantive breach of the terms and conditions of this Agreement, the aggrieved party shall notify the party alleged to be in breach of the nature of the breach. The party alleged to be in breach shall have ten (10) days to cure the breach; if the nature of the breach is such that a cure cannot reasonably be effected within ten (10) days, the party alleged to be in breach shall not be held in default so long as it commences a cure in the ten (10) day period and diligently pursues completion thereof. Upon default of this Agreement, the non-defaulting party shall have all legal and equitable remedies arising from the breach. K. Indemnification: 885 of 939 - 3 - 948207.1 (a) To the extent authorized by the laws of the State of Illinois, the City shall indemnify and hold ETHS harmless against any and all claims, demands, damages, liabilities and costs incurred by ETHS which resulted from any negligent act or omission of the City, its agents, or employees, pertaining to its activities and obligations under this Agreement. (b) To the extent authorized by the laws of the State of Illinois, ETHS shall indemnify and hold the City harmless against any and all claims, demands, damages, liabilities and costs incurred by City which resulted from any negligent act or omission of ETHS, its agents, or employees, pertaining to its activities and obligations under this Agreement. L. All notices required to be given hereunder shall be in writing and shall be properly served on the date delivered by courier or on the date deposited, postage prepaid, with the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed: If to City: Wally Bobkiewicz City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Richard Eddington Chief of Police City of Evanston 1454 Elmwood Evanston, IL 60201 W. Grant Farrar Corporation Counsel City of Evanston 2100 Ridge Avenue Evanston, IL 60201 If to ETHS: Dr. Eric Witherspoon Superintendent 1600 Dodge Avenue Evanston, IL 60201 William Stafford Chief Financial Officer 1600 Dodge Avenue Evanston, IL 60201 Brian Crowley Franczek Radelet 300 South Wacker, Ste. 3400 Chicago, IL 60606 M. This Agreement shall be binding to the Parties and their respective successors, including successors in office. N. This Agreement is governed by and shall be construed in accordance with the laws of the State of Illinois. O. No amendment, waiver, or modification of any term or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Parties as required by law. P. This Agreement expresses the complete and final understanding of the Parties with respect to the subject matter as of the date of its execution. The Parties acknowledge that no representations have been made which have not been set forth herein. 886 of 939 - 4 - 948207.1 Q. In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. R. This Agreement may not be assigned by either Party without the prior written consent of the other Party, which consent will be granted or denied at the Party’s sole discretion. S. This Agreement is for the benefit of the Parties and no other person is intended to or shall have any rights, interest or claims under this Agreement or be entitled to any benefits under or on account of this Agreement as a third party beneficiary or otherwise. T. The undersigned represent that they have the authority of their respective governing authorities to execute this Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 887 of 939 - 5 - 948207.1 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by the Superintendent of the Evanston Township High School District No. 202 and the City Manager of the City of Evanston on the day and year written below. BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202: By: Superintendent Date: CITY OF EVANSTON: By: City Manager Date: 888 of 939 - 6 - 948207.1 EXHIBIT 1 Boundaries of the ETHS School Safe Zone Dodge Avenue: Lake Street to Church Street to include sidewalks on both sides of the street. Church Street: Dodge Avenue to Lemar Avenue to include sidewalks on both sides of the street. Pitner Avenue: Lake Street to Church Street to include sidewalks on both sides of the street. Lake Street: Dodge Avenue to Pitner Avenue to include sidewalks on both sides of the street. 889 of 939 890 of 939 For Human Services meeting of August 12, 2013 Item H5 Resolution 8-R-13: Lease for Piven Theatre Workshop For Action To: Honorable Mayor and Members of the City Council From: Michelle L. Masoncup, Deputy City Attorney Subject: Amendment of 2011 Piven Theatre Workshop Lease Agreement Date: August 8, 2013 Recommended Action: Staff recommends that City Council adopt Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. Funding Source: N/A Summary: In March 2011, the City of Evanston and Piven Theater Workshop entered into a lease agreement for an initial term of 10 months (March 1, 2011 – December 31, 2011), which contained two one-year option periods (the “2011 Lease Agreement”). Piven exercised the first option to renew the 2011 Lease Agreement on December 4, 2011 for the period of January 1, 2012 – December 31, 2012. The amendment to the 2011 Lease Agreement that is the subject of this Resolution 8-R-13 exercises the second option provided in the 2011 Lease Agreement, the option will be back-dated for an Effective of January 1st for a term of January 1, 2013 – December 31, 2013. Piven’s rent rate will remain unchanged from the 2012 rent rate of $59,176.42. The amendment sets forth that the City shall waive the first three quarters of the fiscal year rent and shall collect the remaining quarter, $14,794.11. Attachments: Resolution 8-R-13 Exhibit 1 – Amendment to 2011 Lease Agreement Memorandum 891 of 939 5/22/2013 5/1/2013 ~1~ 8-R-13 A RESOLUTION Authorizing the City Manager to Execute an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc. SECTION 1: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest on behalf of the City, an amendment to a lease agreement dated March 1, 2011 for studio and theater space by and between the City and Piven Theater Workshop, Inc., a not- for-profit corporation (“Piven”), for a one-year term with certain conditions. The amendment shall be in substantial conformity with the amendment attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions for the amendment to the lease agreement with Piven as may be determined to be in the best interests of the City and approved as to form by the Corporation Counsel. SECTION 3: This Resolution 8-R-13 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ___________________________ Rodney Greene, City Clerk Adopted: __________________, 2013 892 of 939 5/22/2013 5/1/2013 ~2~ EXHIBIT 1 AMENDMENT TO LEASE AGREEMENT 893 of 939 THIS FIRST AMENDMENT TO MASTER STUDIO LEASE AGREEMENT (“Master Studio Lease Amendment”), is made and entered into as of ________, 2013, by and between the City of Evanston, an Illinois municipal corporation (the “Landlord”), and Piven Theatre Workshop, an Illinois not-for-profit corporation (“Tenant”). RECITALS The Landlord and Tenant entered into a master studio lease agreement dated March 1, 2011 to lease a portion of certain property located at 927 Noyes Street (the “Master Studio Lease Agreement”), which is attached hereto as Exhibit “A” and incorporated herein by reference. The Landlord and Tenant executed that certain Commercial Lease Agreement to provide written detail of the rental terms of the subject commercial property. The Landlord and Tenant desire to modify certain matters set forth in the Studio Lease Agreement pursuant to this Master Studio Lease Amendment with respect to the rent rate of the Premises and exercise the one-year option listed in Section 2(C) of the Master Studio Lease Agreement. NOW THEREFORE, in consideration of the premises set forth above, and the mutual agreements hereinafter set forth below, it is hereby agreed by and between the parties hereto as follows: 1. INCORPORATION OF RECITALS The representations set forth in the foregoing recitals are material to this Master Studio Lease Amendment and are hereby incorporated into and made a part of this Master Studio Lease Amendment as though they were fully set forth in this Article 1. 2. MODIFICATIONS TO THE AGREEMENT A. Section 1(A) “Rental Rate” shall be fully replaced with the following language: “Lessee will pay to Lessor the 2012 rental rate of Fifty-Nine Thousand One Hundred Seventy-Six and 42/100 Dollars ($59,176.42) (“Annual Rent”). Lessor hereby agrees to waive three-quarters of the Annual Rent because of Lessee’s efforts to develop premises improvements and fundraising for said improvements. The remaining quarter of the Annual Rent, Fourteen Thousand Seven Hundred Ninety-Four and 11/100 Dollars ($14,794.11) will be due and payable on or before October 1, 2013.” B. Section 2(C) shall be redacted and replaced with the following language: “The Lessee hereby exercises its right to renew the lease for a one-year term, January 1, 2013 to December 31, 2013. The effectiveness of this option is backdated to January 1, 2013.” D. Section 12 shall be amended to read as follows: “Lessee hereby covenants and agrees to perform during the term of this Lease the Community Service activity set forth and defined in Appendix B. Community Service is approved in advance by the Noyes Tenant’s Association and calculated based on the 2012 rent rate (with the use of Studio 103) to be a total value of $8,876.46. Lessee may request to opt out of 894 of 939 2 the Community Service by submitting a written request to the Director of Parks, Recreation or Community Service or his/her designee. If the Community Service opt-out is approved, Lessee agrees to pay the City for the value of the Community Service.” 3. MISCELLANEOUS PROVISIONS A. Except as specifically amended herein, all of the terms, covenants, representations, warranties, conditions and stipulations contained in the Master Studio Lease Agreement are ratified and confirmed in all respects and shall continue to apply with full force and effect, including but not limited to provide valid insurance and must pay the standard Noyes Cultural Arts Center Fees outlined on Appendix D. B. Capitalized terms used but not defined herein shall have the meanings ascribed thereto in the Master Studio Lease Agreement. C. This Master Studio Lease Amendment may be executed in several counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. D. A facsimile signature shall be deemed an original signature. E. This Master Studio Lease Amendment shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF, this Master Studio Lease Amendment approved and executed by the parties as of the date and year first above set forth above. TENANT: Piven Theatre Workshop, an Illinois not-for-profit corporation By: ________________________ Print Name: __________________ Its: ________________________ LANDLORD: City of Evanston, an Illinois municipal corporation By: ____ Print Name: Wally Bobkiewicz Its: City Manager 895 of 939 3 EXHIBIT A Master Studio Lease Agreement 896 of 939 897 of 939 898 of 939 899 of 939 900 of 939 901 of 939 902 of 939 903 of 939 904 of 939 905 of 939 906 of 939 907 of 939 908 of 939 909 of 939 910 of 939 911 of 939 912 of 939 913 of 939 914 of 939 915 of 939 916 of 939 917 of 939 918 of 939 919 of 939 920 of 939 921 of 939 922 of 939 923 of 939 924 of 939 925 of 939 926 of 939 927 of 939 928 of 939 929 of 939 930 of 939 931 of 939 932 of 939 933 of 939 934 of 939 935 of 939 936 of 939 937 of 939 938 of 939 939 of 939