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HomeMy WebLinkAbout04.01.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, April 1, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations National Public Health Week, April 1-7, 2013 April is Child Abuse Prevention Month National Library Week – April 14-20, 2013 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fe wer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske City Council Agenda April 1, 2013 Page 2 of 7 3/28/2013 2:15 PM Human Services - Alderman Braithwaite (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 11, 2013 (M2) Approval of Minutes of the Regular City Council Meeting of March 18, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 3/10/13 $2,833,254.44 (A2) City of Evanston Bills FY2013 4/2/13 $2,113,996.69 Credit Card Activity – Period End February 28, 2013 $ 85,415.04 (A3.1) Approval of Purchase of Boat for Aquatic Camp Program Staff recommends the sole source purchase of a 17’ utility Boston Whaler boat and trailer, commercial grade, for the Parks, Recreation & Community Services Department at a cost of $31,340, delivered from Boston Whaler Commercial & Government Products (420 Megan Ave., Edgewater, FL). Funding is provided by the Fleet Services Capital Account 7780.65550. For Action (A3.2) Approval of Contract with O’Hara Construction, Inc. for Fire Station #4 Interior Renovation Project (Bid 13-07) Staff recommends that City Council authorize the City Manager to execute a contract for the Fire Station #4 Interior Renovation Project with O’Hara Construction, Inc. (636 Ridge Avenue, Evanston, IL) in the amount of $83,470. Funding is provided by the FY 2013 Capital Improvement Program (CIP) Account 415826 with a budget allocation of $60,000. The balance will be provided by Capital Improvement Fund reserves. For Action City Council Agenda April 1, 2013 Page 3 of 7 3/28/2013 2:15 PM (A3.3) Approval of Contract Award to Denler Inc. for 2013 Crack Sealing Program Staff recommends that City Council authorize the City Manager to execute a contract with the lowest responsive and responsible bidder, Denler Inc. (19148 S 104th Ave. Mokena, IL) in the amount of $55,000 to perform crack sealing under the Municipal Partnership Initiative. Funding is provided by the General Fund Street Maintenance Account 2670.62509 in the amount of $50,000 and $5,000 from Water Fund Account 7130.65702. For Action (A3.4) Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services to Citywide Elevator Inspection Services, (7144 N. Harlem Ave. Suite 303, Chicago, IL), for an annual budget amount not to exceed $68,425. The contract term shall be three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. Funding is provided by the Elevator Contract Costs Account 2126.62425 with a FY2013 budget of $68,425. For Action (A3.5) Approval of Chlorine Feed System Engineering Services Agreement with Greeley and Hansen LLC (RFQ 13-06) Staff recommends City Council authorize the City Manager to execute an agreement for chlorine feed system engineering services with Greeley and Hansen LLC (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $69,500. Funding is provided by the Water Fund, Capital Improvement Account 733122 which has a FY 2013 budget allocation of $250,000. For Action (A3.6) Approval of 2013 CIPP Sewer Rehabilitation Contract A with SAK Construction, LLC (Bid No. 13-09) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Cured-In-Place Pipe Lining Contract A with SAK Construction, LLC (864 Hoff Road, O’Fallon, MO) in the amount of $293,723. Funding is provided by the Sewer Fund Account 7420.62461 which has an allocation of $500,000 for this work. For Action (A3.7) Approval of 2013 CIPP Spot Line Sewer Rehabilitation Contract with CTR Systems, Inc. (Bid No. 13-10) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 CIPP Spot Line Sewer Rehabilitation to CTR Systems, Inc. (7400 Waukegan Road, Niles, IL) in the amount of $44,402. Funding is provided by the Sewer Fund Account 7400.62461 which has a budget of $215,000 for sewer maintenance and repair. For Action City Council Agenda April 1, 2013 Page 4 of 7 3/28/2013 2:15 PM (A3.8) Approval of Amendment 4 to the Agreement with Twin Eagle Resources Management, LLC for the Purchase of Natural Gas for City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 4 to the Agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $4.80 per MMBTU. The term is September 1, 2014 through August 31, 2015. For Action (A4) Approval of 2013 Community Choice Electricity Aggregation Supplier Agreement (RFP 13-08) Staff recommends that City Council authorize the City Manager to execute a Master Agreement to Provide Services to an Aggregated Group with the pre - qualified Alternate Retail Electric Supplier (ARES) that provides the most favorable price per kilowatt hour ($ / kWh) for the length of term and renewable energy mix that the City Council determines to be the most advantageous. At the City Council meeting on April 1, 2013, staff will present a recommendation to the City Council for the prequalified ARES that submits the most favorable pricing. For Action (A5) Resolution 15-R-13: Easement Agreement with Commonwealth Edison Company (ComEd) for Electrical Facilities at the Municipal Service Center Staff requests consideration of Resolution 15-R-13, authorizing the City Manager to negotiate and execute an Easement Agreement with ComEd for electrical facilities at the Municipal Service Center. The total easement fee will be $529 per year for the duration of easement. For Action (A6) Resolution 19-R-13: Renewal of Residential Lease for 631 Howard Street Staff recommends that City Council approve Resolution 19-R-13 authorizing the City Manager to execute a residential lease with Anne Carlson and Cody Modeer for an apartment located at 631 (Unit 2) Howard Street. For Action (A7) Ordinance 39-O-13, Decreasing the Number of Class D Liquor Licenses, Old Neighborhood Grill Staff recommends adoption of Ordinance 39-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), by decreasing the number of Class D liquor licenses from twenty-two (22) to twenty-one (21). In November 2012, Old Neighborhood Grill, 2902 Central Street, surrendered its Class D liquor license. For Introduction City Council Agenda April 1, 2013 Page 5 of 7 3/28/2013 2:15 PM (A8) Ordinance 40-O-13, Permitting Issuance of a Class D Liquor License to Table Nine, LLC, d/b/a Company Staff recommends City Council adoption of Ordinance 40-O-13, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), to increase the number of authorized Class D liquor licenses to twenty-two (22), and permit issuance of a Class D license to Table Nine, LLC d/b/a Company, 1307 Chicago Ave. For Introduction (A9) Ordinance 34-O-13, Amending the City Code Relating to Parking on the East Side of McDaniel Avenue The Transportation/Parking Committee and staff recommend that City Council consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic, Residents Parking Only Districts, adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven days a week. This ordinance was introduced at the March 11, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1) Ordinance 41-O-13 Granting a Special Use for a Type 2 Restaurant at 1629 Orrington Avenue (Naf Naf Grill) The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 41-O-13 granting a special use permit for the operation of a Type 2 Restaurant Naf Naf Grill at 1629 Orrington Avenue. For Introduction (P2) Ordinance 4-O-13 Amending the Zoning Ordinance to Allow the Expansion of Legal Nonconforming 1- 4 Family Residential Uses by Major Variation Following a recommendation of the Planning and Development Committee, City staff recommends the adoption of proposed Ordinance 4 -O-13 to amend the Zoning Ordinance to allow properties with one to four -family legal nonconforming residential uses to apply for zoning relief through the Major Variation process to increase the structures’ bulk. For Introduction City Council Agenda April 1, 2013 Page 6 of 7 3/28/2013 2:15 PM (P3 and P4) Staff requests consideration of Ordinances 35-O-13 and 1-O-13 which provide, respectively, for the licensing or prohibition of vacation rentals. At the March 2, 2013 meeting, the Committee heard extensive testimony on banning or licensing of vacation units. Staff has attempted to insert the proposed exemptions into both Ordinances that were most practical to consider and enforce. (P3) Ordinance 35-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Require the Licensing of Vacation Rentals Ordinance 35-O-13 enacts a new Title 5, Chapter 9 of the City Code to require the licensing of vacation rentals. For Introduction (P4) Ordinance 1-O-13, Enacting a New Title 5, Chapter 9 of the City Code to Prohibit Vacation Rentals Ordinance 1-O-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation rentals. For Introduction APPOINTMENTS (APP1)For Appointment to: Arts Council Stephen Guenther Board of Ethics Scott Turner Civil Service Commission Carolyn Bell Environment Board Samuel Headd Environment Board Todd Schwier Human Relations Commission Isidro Lucas Human Relations Commission Kyle Lauterhahn M/W/EBE Development Committee Matt Fitterer Mental Health Board Sandra Johnson Parks and Recreation Board Jonathan Levy Public Art Committee David Geary TIF Advisory Committee Malik Turley TIF Advisory Committee John Szostek City Council Agenda April 1, 2013 Page 7 of 7 3/28/2013 2:15 PM MEETINGS SCHEDULED THROUGH APRIL 2013 Upcoming Aldermanic Committee Meetings Tues, April 16 7 pm Township/City Council Wed, April 17 6 pm M/W/EBE Advisory Committee Mon, April 22 5:45 pm A&PW, P&D, City Council Tues, April 23 7:30 pm Housing & Community Dev Act Committee Wed, April 24 6 pm Transportation/Parking Committee Wed, April 24 7:30 pm Economic Development Committee Friday, April 26 7 am Housing & Homelessness Commission Mon, May 6 6 pm Rules Committee Mon, May 6 7:30 pm Human Services Committee Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.