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HomeMy WebLinkAbout03.11.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 11, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite City Council Agenda March 11, 2013 Page 2 of 9 3/8/2013 1:50 PM (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 25, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 2/24/13 $2,702,758.10 (A2) City of Evanston Bills FY2013 3/12/13 $2,772,227.99 Credit Card Activity – Period End January 31, 2013 $ 96,188.50 (A3.1) Approval of Agreement with dbHMS for Professional Consulting Services for the 2013 HVAC Improvement Project (RFP 13-03) Staff recommends that City Council authorize the City Manager to execute a contract for professional consulting services for the 2013 HVAC Improvement Project to dbHMS (303 W. Erie, Suite 510, Chicago, IL) at a total cost of $72,804. Funding is provided by the Capital Improvement Program: Account 416144 for Police/Fire Headquarters; Account 415602 for Levy Center; and Account 415697 for Fleetwood-Jourdain Center. For Action (A3.2) Approval of Estimated Annual User Charge for 2013 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the Estimated Annual User Charge for 2013 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $343,732.27. Funding for this work will be from the Water Fund, Account 7110.62420. For Action (A3.3) Approval of Northeastern Illinois Public Safety Training Academy 2013 Membership Dues Staff recommends approval of payment for the 2013 Fire and Public Works membership fee to Northeastern Illinois Public Safety Training Academy (NIPSTA) in the amount of $25,042. Funding is provided by the Fire Department Account 2305.62360 for both the Fire and Public Works Departments . The membership fee has not increased since 2011. For Action City Council Agenda March 11, 2013 Page 3 of 9 3/8/2013 1:50 PM (A3.4) Approval of Contract Award to Mullin & Lonergan Associates for the Analysis of Impediments to Fair Housing Choice (RFP 12-170) Staff recommends that City Council authorize the City Manager to execute a contract for the Analysis of Impediments to Fair Housing Ch oice (AI) to Mullin & Lonergan Associates (800 Vinial Street, Suite B414, Pittsburgh, PA), in the amount of $24,990. Funding is provided by CDBG Administration Account 5220.62490 and NSP2 Administration Account 5005.62490 in the amounts of $12,495 each. Analysis of impediments is required by HUD for CDBG, HOME and NSP2 grant funding. For Action (A3.5) Approval of Three (3) Replacement Vehicle Purchases for Utilities Department Staff recommends City Council approval for the purchase of three (3) replacement vehicles for the Utilities Department in the total amount of $529,558.08 as follows: Ford F-550 truck from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $76,381.08; International Harvester (I.H.) 4700 from Prairie Archway International (401 S. Dirksen Parkway, Springfield, IL) in the amount of $124,177; and I.H. 7400 from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL) in the amount of $329, 000. Funding is provided by Water and Sewer Fund Accounts. For Action (A3.6) Approval of Renewal of Annual Accela (PAL) Sole Source Maintenance and Support Agreement Staff recommends that City Council authorize the City Manager to renew the sole source agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA) for the City's Accela automation software system (PAL – Permits and Licensing), in the amount of $128,000, a 2.2% decrease from the 2012 cost . This agreement covers the period March 15, 2013 through March 14, 2014. Funding is provided by the Computer Licensing and Support Account 1932.62340. For Action (A3.7) Approval of Renewal of Building Automation Service Agreement with Schneider Electric for 2013 Staff recommends that City Council authorize the City Manager to execute a one- year renewal of the service agreement for the Schneider Building Automation System (BAS) at eight City facilities with Schneider Electric (formerly ITG Solutions) (17475 Palmer Blvd, Homewood, IL) in in the amount of $23,640 for FY 2013. This price reflects no increase from FY 2012 to FY 2013. Funding is provided by Facilities Management Account 3807.62509 For Action City Council Agenda March 11, 2013 Page 4 of 9 3/8/2013 1:50 PM (A3.8) Approval of Renewal of Building Automation Service Agreement with Siemens for 2013 Staff recommends that City Council authorize the City Manager to execute a one- year renewal of the 2013 sole source annual service agreement for the Building Automation System (BAS) at the Police Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin Ct., Mount Prospect, IL). Funding is provided by Facilities Management Account 3807.62225 and E911 Center Account 5150.62509 for a total cost of $25,022. For Action (A4) Approval of Change Order #1 for the 2012 Washroom Renovation Project at Lorraine H. Morton Civic Center (Bid 12-137) Staff recommends approval of change order #1 in the amount of $59,262 for the 2012 Washrooms Renovation Project at the Lorraine H. Morton Civic Center (LHMCC). This change order will increase the current contract amount from $284,880 to $344,142. Funding is provided by 2013 CIP account #415175 with a budget of $415,000. For Action (A5) Acceptance of Year-End Financial Report for Fiscal Year 2012 Staff recommends City Council accept and place the Year -End FY2012 Financial Report on file. For Action (A6) Approval of Contract with Evanston Police Sergeants Association Staff recommends that the City Council authorize the City Manager to execute and negotiate any additional terms for a collective bargaining agreement with the Evanston Police Sergeants Association (the “Sergeants Union”) affiliated with Illinois Fraternal Order of Police Labor Council effective January 1, 2013 through December 31, 2013. City Council approval will ratify the tentative agreement reached between the parties throughout the negotiation process. For Action (A7) Resolution 16-R-13 Amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program Staff recommends adoption of Resolution 16-R-13 amending the Plan of Operation and Governance for the City of Evanston Electricity Aggreg ation Program, which will allow greater flexibility in obtaining prices in order to get the best prices for Evanston residents. For Action City Council Agenda March 11, 2013 Page 5 of 9 3/8/2013 1:50 PM (A8) Resolution 14-R-13 Authorizing the City Manager to Sign a Notification and Conditions of Grant Award to Fund the Long Term Care Ombudsman Program Staff recommends City Council approval of Resolution 14 -R-13 authorizing the City Manager to sign notification of grant awards in the amount of $27,960 to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. For Action (A9) Resolution 17-R-13 Authorizing Apartment Lease Renewal for 1223 Simpson Street Staff recommends approval of Resolution 17-R-13, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street. For Action (A10) Ordinance 29-O-13, Permitting Issuance of a Class B Liquor License to Fercas, LLC d/b/a La Macchina Café Staff recommends City Council adoption of Ordinance 29-O-13, which amends Subsection 3-4-6-(B) of the City Code to increase the number of authorized Class B liquor licenses to eighteen (18), and thereby permit issuance of a liquor license to Fercas, LLC, d/b/a La Macchina Café, 1620 Orrington Ave. For Introduction (A11) Ordinance 30-O-13, Permitting Issuance of a Class C Liquor License to Coast Central Corporation Staff recommends City Council adoption of Ordinance 30-O-13, which amends Subsection 3-4-6-(C) of the Evanston City Code to increase the number of authorized Class C liquor licenses to thirty (30), and thereby permit issuance to Coast Central Corporation d/b/a Coast Sushi Central, 2545 Prairie Ave. For Introduction (A12) Ordinance 32-O-13, Creating a New “Bring Your Own Bottle” Liquor License Classification Liquor Control Review Board recommends creation of a new BYOB liquor license class. Ordinance 32-O-13 amends Section 3-4-6 of the City Code to create a BYO liquor license class. Ordinance 32-O-13 also amends City Code Sections 3-4-3 (Licenses), 3-4-14 (Age Restrictions; Identification Cards), and 3-4-19 (Alcohol Awareness Training) to include BYOB in those regulations. For Introduction City Council Agenda March 11, 2013 Page 6 of 9 3/8/2013 1:50 PM (A13) Ordinance 34-O-13 Amending the City Code Relating to Parking on the East Side of McDaniel Avenue The Transportation/Parking Committee and staff recommend that City Council consider Ordinance 34-O-13 amending Title 10, Motor Vehicles and Traffic, Residents Parking Only Districts, adding District 16, the east side of McDaniel (1315 – 1341) from Dempster Street to Greenwood Street to 24 hour daily, seven days a week. For Introduction (A14) Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½ Howard Street to Peckish One, LLC Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager to negotiate and execute a commercial lease with an option to purchase for City- owned real property located at 623 -627½ Howard Street. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item A14 will be held over for consideratio n at the next regular City Council meeting on March 18, 2013. For Action (A15) Ordinance 23-O-13 Amending the City Code Relating to Parking on Harrison Street The Transportation/Parking Committee and staff recommend that City Council adopt Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic, restricting parking on the south side of Harrison from Green Bay Road west to the first north-south alley. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action (A16) Ordinance 24-O-13 Amending the City Code Relating to Parking on Harrison Street, Eastwood Avenue and Davis Street The Transportation/Parking Committee and staff recommend that City Council adopt Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic, adding Residents Parking Only District 6 on Harrison Street and Eastwood Avenue and removing Residents Only Parking District 5 on Davis Street. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action (A17) Ordinance 25-O-13 Amending the Class Y Liquor License Staff recommends City Council adoption of Ordinance 25-O-13, which if adopted will amend the Class Y liquor license to permit the sale of alcoholic liquor, i.e., spirits, wine, and unrefrigerated beer for off premises consumption. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action City Council Agenda March 11, 2013 Page 7 of 9 3/8/2013 1:50 PM PLANNING AND DEVELOPMENT (P1) Resolution 11-R-13 Authorizing the Law Firm of Winston & Strawn, LLP to Represent the City as Amicus Curiae in the Case of Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al. No. 1-07-3548 (First Dist. III App. Ct) The Evanston Preservation Commission and City staff recommend City Council adoption of Resolution 11-R-13 authorizing the Law Firm of Winston & Strawn, LLP to represent the City of Evanston at no cost as Amicus Curiae in the case of Albert C. Hanna and Carol C. Mrowka v. City of Chicago, et al., in support of the City of Chicago’s Landmarks Ordinance. For Action (P2) Ordinance 26-O-13 Granting a Special Use for Commercial Indoor Recreation Facility at 739 Main Street The Zoning Board of Appeals recommends adoption of Ordinance 26-O-13 granting a special use permit with conditions to mitigate the possible noise impact for a commercial indoor recreation facility at 739 Main Street, a vacant storefront, for a boxing studio. For Introduction (P3) Ordinance 4-O-13 Amending Portions of the Zoning Ordinance Relating to Certain Legal Non-Conforming Residential Uses The Plan Commission and City staff recommend adoption of proposed Ordinance 4-O-13 amending the Zoning Ordinance to permit a process similar to the minor variance process be implemented for one to four-family residential legal nonconforming uses that allows the Zoning Administrator to determine if such nonconforming uses can be expanded by increasing the structures’ bulk. For Introduction (P4) Ordinance 33-O-13, Amendment to Special Use for Tennis Scoreboards at 2250 Sheridan Road City staff recommends the adoption of Ordinance 33 -O-13, amending special use Ordinance 120-O-12 adopted November 12, 2012 for tennis scoreboards at 2250 Sheridan Road to permit an increase in size to the end signs located on the large scoreboard. The new proposal should not increase the view of the scoreboard from Sheridan Road. For Introduction (P5) Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off- Street Parking at 1615 Oak Avenue City staff recommends the adoption of Ordinance 22-O-13 granting major zoning relief to convert seven required off -street parking spaces into an outdoor seating area and bicycle parking at Smylie Brothers Restaurant & Brewery for a total of zero off-street parking spaces. This ordinance was introduced at the February 25, 2013 City Council meeting. For Action City Council Agenda March 11, 2013 Page 8 of 9 3/8/2013 1:50 PM (P6) Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New Section 6-15-17, “oHR Howard-Ridge Overlay District” City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay zoning distr ict, which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard -Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item P6 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action (P7) Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the oHR Howard-Ridge Overlay District City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map by placing properties in the Howard Ridge TIF District into the new overlay zoning district which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. This ordinance was introduced at the February 25, 2013 City Council meeting. Agenda Item P7 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action HUMAN SERVICES (H1) Approval of Township of Evanston February 2013 Bills Township of Evanston Supervisor recomm ends the City Council to approve the Township of Evanston bills, payroll, and medical payments for the month of February 2013 in the amount of $242,564.35 For Action (H2) Ordinance 28-O-13, Amending Terms of Americans with Disabilities Act (ADA) Board Members Human Services Committee and staff recommend City Council adoption of Ordinance 28-O-13, which amends the Evanston City Code of 2012, as amended, assigning a four year term of service for Americans with Disabilities Act (ADA) Advisory Board members and permitting the mayor to reappoint members to a second term. For Introduction City Council Agenda March 11, 2013 Page 9 of 9 3/8/2013 1:50 PM (H3) Approval of Ten Thousand Ripples Public Art/Peace Project Human Services Committee and Public Art Committee members recommend City Council approval of Ten Thousand Ripples, a public art/peace project organized by Evanston artist Indira Freitas Johnson in conjunction with the nonprofit organization Changing Worlds. No City funding will be utilized for this project. For Action ECONOMIC DEVELOPMENT (O1) Resolution 1-R-13 Authorizing the City Manager to Negotiate a TIF Construction Grant Agreement with Peckish One LLC for 623-627½ Howard Street The Economic Development Committee and staff recommend City Council approval of Resolution 1-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with Peckish One, LLC for improvements to City Property located at 623-627 ½ Howard Street for an amount not to exceed $200,000. Agenda Item O1 will be held over for consideration at the next regular City Council meeting on March 18, 2013. For Action MEETINGS SCHEDULED THROUGH April 1, 2013 Upcoming Aldermanic Committee Meetings Mon, Mar 18 7 pm City Council Fri, Mar 22 7 am Housing and Homelessness Commission Wed, Mar 27 6 pm Transportation/Parking Committee Wed, Mar 27 7:30 pm Economic Development Committee Thurs, Mar 28 5:30 pm Emergency Telephone Board Mon, April 1 5:45 pm A&PW, P&D, City Council Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an acco mmodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.