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HomeMy WebLinkAbout02.25.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 25, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting 7:00 p.m. Presentation of the Honorable Lorraine H. Morton Portrait ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Holmes (II) Mayor Public Announcements (III) City Manager Public Announcements Women Out Walking (WOW) Registration Evanston 150 Items Available for Sale (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are fi ve or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey City Council Agenda February 25, 2013 Page 2 of 7 2/21/2013 10:20 AM (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Approval of Mental Health Services Case Management Agreement with Presence Behavioral Health The Mental Health Board and staff recommend that the City Council authorize the City Manager to negotiate and sign an agreement with Presence Behavioral Health in the amount of $55,000 to provide 24-hour crisis intervention, case management, outreach, and home visitation for FY2013. The proposal from Presence Behavioral Health fills this gap in services. For Action (SP2) Approval of 2013 Economic Development W ork Plan The Economic Development Committee and staff recommend City Council adoption of the 2013 Economic Development Work Plan. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of February 11, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 2/10/13 $2,660,167.75 (A2) City of Evanston Bills FY2013 2/26/13 $2,303,695.03 (A3.1) Approval of 2013 Contract with G & M Trucking, Inc. for Granular Materials (Bid 13-05) Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of granular materials with G & M Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $34,747.50. Funding is provided from the Water Fund (7115.65055) and the Sewer Fund (7400.65055). For Action City Council Agenda February 25, 2013 Page 3 of 7 2/21/2013 10:20 AM (A3.2) Approval of Contract Renewal with Garda Armored Car Services Staff recommends Council approval of the second optional year of the original two (2) year contract with three (3) optional years with Garda Armored Car Services (2100 W. 21st Street, Broadview, IL) for a not to exceed amount of $75,000 effective December 1, 2012 through November 30, 2013. Funding is provided by the Parking Fund (7005.62431) and General Fund Revenue Division (1910.62431). For Action (A3.3) Approval of Contract Award to ATR Transmissions (Bid 12-183) Staff recommends City Council approval of a one-year bid award with three, one- year option renewals for transmission repairs from ATR Transmissions (401 Terrace Drive, Mundelein, IL) in the amount of $28,615 annually. Funding is provided by the Major Maintenance account (7710.65060) with a 2013 budget of $30,000 allocated to transmission repairs for sedans, vans and medium-sized trucks. For Action (A3.4) Approval of Contract Extension with Ozinga Ready Mix Concrete, Inc. Staff recommends City Council approval of a one year con tract extension for the purchase of 350 cubic yards of concrete at a cost of $97 per cubic yard, 200 cubic yards of high early strength concrete at a cost of $118 per cubic yard, and 50 cubic yards of flowable fill at a cost of $86 per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $64,0 00. Funding is provided by the General Fund for Street and Alley Maintenance (2670.65055), the Water Fund (7115.65051), and the Sewer Fund (7400.65051). For Action (A3.5) Approval of Funding for Evanston 4th of July Association Staff recommends allocating $10,000 to the Evanston 4th of July Association for the celebration in 2013. This one-time contribution is in honor of the sesquicentennial birthday of the City of Evanston and will be used towards a variety of musical acts. Funding is provided by Evanston 150 Grants (1575.62490). For Action (A3.6) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support Agreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 1, 2013 through February 28, 2014 with Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's EnterpriseOne software in the amount of $136,717.32, a decrease of $12,657.40 (8.4%) off the original 2013 renewal price. Funding is provided by the Computer Licensing and Support Account 1932.62340. For Action City Council Agenda February 25, 2013 Page 4 of 7 2/21/2013 10:20 AM (A4) Approval of Change Order No. 3 for Evanston Water Utility SCADA Phase III Engineering Services (RFP 08-74) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 3 in the amount of $6,250 and grant a time extension of 60 calendar days, to the agreement with CDM Smith, Inc. (125 South Wacker Drive, Chicago, IL) for the Evanston Water Utility Supervisory Control and Data Acquisition (SCADA) System Phase III Engineering Services. Funding is provided by the Water Fund (Account 733078). For Action (A5) Resolution 12-R-13 Authorizing an Intergovernmental Agreement with the Chicago Metropolitan Agency for Planning for the City’s Bike Plan Update Staff recommends approval of the Resolution 12-R-13 authorizing the City Manager to enter into an Intergovernmental Agreement with the Chicago Metropolitan Agency for Planning (CMAP) to seek staff and consulting services to update the City’s Bike Plan. Funding up to $100,000 is provided by CMAP. For Action (A6) Resolution 13-R-13 Authorizing Motor Fuel Tax Funds Usage for Roadway Construction and Related Engineering Services The Evanston Department of Public Works recommends City Council approval of Resolution 13-R-13 authorizing the use of Motor Fuel Tax Funds (MFT ) in the amount of $1,400,000 for the street resurfacing and $132,727 for design and construction engineering services. Funding is provided by the Motor Fuel Tax Fund (Fund # 200). For Action (A7) Ordinance 9-O-13 Authorizing Lease of City-Owned Property at 623-627½ Howard Street to Peckish One, LLC Staff recommends approval of Ordinance 9-O-13, authorizing the City Manager to negotiate and execute a commercial lease with an option to purchase for City- owned real property located at 623-627½ Howard Street. For Introduction (A8) Ordinance 23-O-13 Amending the City Code Relating to Parking on Harrison Street The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 23-O-13 amending Title 10, Motor Vehicles and Traffic, restricting parking on the south side of Harrison from Green Bay Road west to the first north-south alley. For Introduction City Council Agenda February 25, 2013 Page 5 of 7 2/21/2013 10:20 AM (A9) Ordinance 24-O-13 Amending the City Code Relating to Parking on Harrison Street, Eastwood Avenue and Davis Street The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 24-O-13 amending Title 10, Motor Vehicles and Traffic, adding Residents Parking Only District 6 on Harrison Street and Eastwood Avenue and removing Residents Only Parking District 5 on Davis Street. For Introduction (A10) Ordinance 25-O-13 Amending the Class Y Liquor License Staff recommends City Council adoption of Ordinance 25-O-13, which if adopted will amend the Class Y liquor license to permit the sale of alcoholic liquor, i.e., spirits, wine, and unrefrigerated beer for off premises consumption. For Introduction (A11) Ordinance 6-O-13 Amending Title 10, Motor Vehicles and Traffic, Section 10-12-2: Violation of the Illinois Vehicle Code Staff recommends that the City Council adopt Ordinance 6-O-13 amending Title 10, Motor Vehicles and Traffic, Section 10-12-2 providing for the ability to issue City Code violations in accordance with the Illinois Vehicle Code. This ordinance was introduced at the February 11, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1) Approval of Sidewalk Café for Pret A Manger, 1701 Sherman Ave. Staff recommends consideration of a first-time application for a sidewalk café (SWC) permit for Pret A Manger, a Type 2 Restaurant located at 1701 Sherman Ave. For Action (P2) Approval of Community Partners for Affordable Housing HOME Application The Housing and Homelessness Commission and staff recommend the approval of a $277,685 forgivable HOME loan for the acquisition and rehabilitation of a foreclosed 2-unit building for affordable rental housing to Community Partners for Affordable Housing (CPAH). Funding is provided by the HOME fund, which currently has a balance of approximately $1.1 million . For Action (P3) Approval of Housing Options for the Mentally Ill HOME Application The Housing and Homelessness Commission and staff recommend the approval of a $458,777 forgivable HOME loan for the rehabilitation of 10 rental units to Housing Options for the Mentally Ill. Funding is provided by the HOME fund, which currently has a balance of approximately $1.1 million. For Action City Council Agenda February 25, 2013 Page 6 of 7 2/21/2013 10:20 AM (P4) Ordinance 22-O-13 Granting Major Zoning Relief to Eliminate Required Off- Street Parking at 1615 Oak Avenue City staff recommends the adoption of Ordinance 22-O-13 granting major zoning relief to convert seven required off -street parking spaces into an outdoor seating area and bicycle parking at Smylie Brothers Restaurant & Brewery for a total of zero off-street parking spaces. For Introduction (P5) Ordinance 2-O-13 Amending the Text of the Zoning Ordinance by Enacting a New Section 6-15-17, “oHR Howard-Ridge Overlay District” City staff recommends consideration of Ordinance 2-O-13 that amends the Zoning Ordinance text to create a new overlay zoning district , which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. For Introduction (P6) Ordinance 3-O-13 Amending the Zoning Map to Place Certain Properties Within the oHR Howard-Ridge Overlay District City staff recommends consideration of Ordinance 3-O-13 that amends the Zoning Map by placing properties in the Howard Ridge TIF District into the new overlay zoning district which will require certain types of new retail uses such as hair salons, nail salons, beauty shops, and barber shops, to operate only by Special Use in the Howard-Ridge TIF District. The Plan Commission does not recommend approval. For Introduction HUMAN SERVICES (H1) Resolution 5-R-13 Regarding Payment Plan for Water Bills Owed to the City by Evanston Wilmette Golf Course Association Staff recommends approval of Resolution 5-R-13 regarding the payment of accrued water bills owed to the City by the Evanston Wilmette Golf Course Association for the Frank Govern Memorial Golf Course. For Action APPOINTMENTS (APP1)Appointments to: Human Relation Commission Anne Stein Plan Commission Melanie Johnson City Council Agenda February 25, 2013 Page 7 of 7 2/21/2013 10:20 AM MEETINGS SCHEDULED THROUGH MARCH 18, 2013 Upcoming Aldermanic Committee Meetings Wed, Feb 27 6:00 PM Transportation/Parking Wed, Feb 27 7:30 PM Economic Development Thurs, Feb 28 5:30 PM City-School Liaison Committee at ETHS Sat, Mar 2 9:00 AM Planning & Development Workshop Mon, Mar 4 6:00 PM Rules Mon, Mar 4 7:30 PM Human Services Tues, Mar 5 7:30 PM Housing & Community Dev Act Mon, Mar 11 5:45 PM A&PW, P&D, City Council Mon, Mar 18 7:00 PM City Council Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager ’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.