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HomeMy WebLinkAbout02.11.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 11, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. February 11 Planning & Development (P&D) Committee meeting Is cancelled. City Council meeting convenes after the conclusion of the A&PW Committee meeting but not before 7 p.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements (III) Assistant City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Report on Wholesale Water Sales (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite City Council Agenda February 11, 2013 Page 2 of 6 2/7/2013 11:31 AM (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Report on Wholesale Water Sales Staff will give a presentation regarding wholesale water sales at the City Council meeting on February 11, 2013. For Discussion CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 28, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 1/27/13 $2,692,151.86 (A2) City of Evanston Bills FY2012 2/12/13 $1,069,281.52 City of Evanston Bills FY2013 2/12/13 $ 771,325.32 Credit Card Activity – Period End December 31, 2012 $ 96,753.61 (A3.1) Approval of Single Source Purchase from Standard Equipment Company for Street Sweeper Maintenance Staff recommends approval of expenditure for the bi-annual inspection, overhaul, and maintenance of Street Sweeper #668 in the amount of $23,940.15 by Standard Equipment Company (2033 W. Walnut Street, Chicago, IL). Funding is provided from the FY2013 Budget, Fleet Services “Material to Maintain Autos” (7710.65060). For Action (A3.2) Approval of Contract Extension with Wirfs Industries for Annual Maintenance of Heavy Fire Apparatus Vehicles for One Year (RFP 10-78) Staff recommends City Council approval of a one year contract extensi on to Wirfs Industries (4201 West Main Street, McHenry, IL) in the amount of $95,000 for the coming year to provide required annual inspections and repairs for heavy fire apparatus vehicles (RFP 10-78). Funding is provided from the FY2013 Budget, Fleet Services “Material to Maintain Autos” (7710.65060). For Action City Council Agenda February 11, 2013 Page 3 of 6 2/7/2013 11:31 AM (A3.3) Approval of Renewal of Elevator Service Agreement with OTIS Elevator Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self Parks Staff recommends that City Council authorize the City Manager to execute a renewal of the service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages at a cost of $67,398.12. The proposed agreement is effective January 1, 2013 to December 31, 2013, and provides for no increase from last year’s fees. Funding is provided by the 2013 Budget of various departments and the Parking Fund. For Action (A3.4) Approval of Renewal of Elevator Service Agreement with ThyssenKrupp Elevator Corp. for the Sherman Plaza Self Park Staff recommends that City Council authorize the City Manager to execute a renewal of the service and maintenance agreement with ThyssenKrupp Elevator Corporation (355 Eisenhower Lane South, Lombard, IL) for the elevators at the Sherman Plaza parking garage at a cost of $37,950.24. The proposed agreement is effective January 1, 2013 to December 31, 2013 , and provides for a 3% annual increase from last year’s fee. Funding is provided by the Parking Fund (7036.62425). For Action (A3.5) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support Agreement Staff recommends that City Council authorize the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term February 21, 2013 through February 20, 2014 with Azteca Systems Inc. (11075 South State Street, Sandy, UT) for Cityworks work order and service request management software in the amount of $22,405, with no increase over 2012 fee. Funding is provided by: Utilities Department for $10,702.86 (7125.62340) and $2,100 (7410.62340); and by Public Works Department for $9,602.14 (CIP Account 416393). For Action (A3.6) Approval of Contract Award for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims to Cannon Cochran Management Services, Inc. (RFP 12-182) Staff recommends that the City Council authorize the City Manager to execute a contract for Third Party Administration (TPA) of General & Automobile Liability and Worker’s Compensation Claims with Cannon Cochran Management Services, Inc., (3333 Warrenville Road, Suite 550, Lisle, IL) for an estimated annual amount of $85,000. Funding is provided by the Insurance Fund (7800.62266). For Action City Council Agenda February 11, 2013 Page 4 of 6 2/7/2013 11:31 AM (A4) Resolution 4-R-13 Authorizing that Payments Relating to the FY 2013 Capital Improvement Plan Projects Be Reimbursed by the Subsequent 2013 General Obligation Bond Issuance Staff recommends approval of Resolution 4-R-13 by which City Council would authorize that payments relating to FY 2013 Capital Improvement Plan (C.I.P.) project expenditures up to $10,039,250 be reimbursed by the subsequent 2013 General Obligation (G.O.) bond issuance. For Action (A5) Resolution 10-R-13, Dempster Street Traffic Signal Modernization and Coordination Project Phase I Engineering Agreements Staff recommends approval of Resolution 10-R-13 authorizing the City Manager to sign the Local Agency Agreement with the Illinois Depa rtment of Transportation (IDOT) and the Preliminary Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $66,049 for the Dempster Street traffic signal modernization and coordination project. Funding is provided by the West Evanston TIF Fund (587025) in the amount of $10,000 and the CIP Fund (415940) in the amount of $60,000 for a total budgeted amount of $70,000. For Action (A6) Ordinance 6-O-13 Amending Title 10, Motor Vehicles and Traffic, Section 10-12-2: Violation of the Illinois Vehicle Code Staff recommends that the City Council adopt Ordinance 6-O-13 amending Title 10, Motor Vehicles and Traffic, Section 10-12-2 providing for the ability to issue City Code violations in accordance with the Illinois Vehicle Code. For Introduction (A7) Ordinance 18-O-13, Amending Title 9 of the City Code Regarding Soliciting and Panhandling Staff recommends consideration of Ordinance 18-O-13. This ordinance was introduced at the January 28, 2013 City Council meeting and referred for further consideration on February 11, 2013 at the Administration and Public Works Committee meeting. For Action City Council Agenda February 11, 2013 Page 5 of 6 2/7/2013 11:31 AM Staff recommends consideration of the following four ordinances (A8 to A11) for lease agreements with resident artists at the Noyes Cultural Arts Center for terms in excess of two years. These four ordinances were introduced at the January 28, 2013 City Council meeting. (A8) Ordinance 13-O-13 Authorizing the City Manager to Enter into a Five Year Renewal Lease Agreement with Next Theatre Company For Action (A9) Ordinance 14-O-13 Authorizing the City Manager to Enter into a Ten Year Renewal Lease Agreement with Evanston Children’s Choir For Action (A10) Ordinance 15-O-13 Authorizing the City Manager to Enter into a Three Year Lease Agreement with Art Encounter For Action (A11) Ordinance 16-O-13 Authorizing the City Manager to Enter into a Ten Year Lease Agreement with Actors Gymnasium, Inc. For Action (A12) Ordinance 17-O-13, Amending Class P Liquor License Staff recommends City Council adoption of Ordinance 17-O-13 which amends Class P Liquor License by increasing the maximum quantity of alcohol permitted for on-site production and storage from 15,000 gallons to 30,000 gallons for one year, with another increase to 35,000 gallons annually thereafter. This ordinance was introduced at the January 28, 2013 City Council meeting. For Action (A13) Ordinance 10-O-13, Sale of Surplus Property Staff recommends City Council adoption of Ordinance 10-O-13 authorizing the City Manager to publicly offer for sale three vehicles owned by the City through public auction. This ordinance was introduced at the January 28, 2013 City Council meeting. For Action PLANNING AND DEVELOPMENT (P1) Ordinance 11-O-13 Granting a Special Use for a Type 2 Restaurant at 1734 Sherman Avenue (Starbucks) Zoning Board of Appeals and City staff recommend the adoption of Ordinance 11 - O-13 granting a special use permit for the operation of a Type 2 Restaurant, Starbucks, at 1734 Sherman Avenue. This ordinance was introduced at the January 28, 2013 City Council meeting. For Action City Council Agenda February 11, 2013 Page 6 of 6 2/7/2013 11:31 AM HUMAN SERVICES (H1) Approval of Township of Evanston Bills for January 2013 Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of January 2013 in the amount of $90,536.54. For Action MEETINGS SCHEDULED THROUGH FEBRUARY 2013 Upcoming Aldermanic Committee Meetings Tues, Feb 19 7:30 PM Housing & Community Dev Act Wed, Feb 20 6:00 PM M/W/EBE Advisory Committee Fri, Feb 22 7:00 AM Housing & Homelessness Commission Mon, Feb 25 5:45 PM APW, P&D, City Council Wed, Feb 27 6:00 PM Transportation/Parking Wed, Feb 27 7:30 PM Economic Development Thurs, Feb 28 5:30 PM City-School Liaison Committee at ETHS Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.