HomeMy WebLinkAbout01.28.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 28, 2013
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Downtown Evanston Performing Arts Study
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Braithwaite
City Council Agenda January 28, 2013 Page 2 of 7
1/25/2013 11:22 AM
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Downtown Evanston Performing Arts Study
Staff recommends that the City Council receive and file the Downtown Evanston
Performing Arts Study.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 14, 2013
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 1/13/13 $3,080,373.72
(A2) City of Evanston Bills FY2012 1/29/13 $1,930,786.17
City of Evanston Bills FY2013 1/29/13 $ 664,767.01
(A3.1) Approval of Contract with G.A. Johnson & Son for the 2013 Parking Garage
Roof Project (Bid 12-173)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2013 Parking Garage Roof Project at the Church Street and the
Maple Avenue Garages with G.A. Johnson & Son (828 Foster Street, Evanston,
IL) in the amount of $218,000. Funding will be provided by FY2013 Parking Fund
Account 700509 (with a total budget of $680,000) and Account 700510 (with a
total budget of $330,000).
For Action
(A3.2) Approval of Agreement with E Town Tennis, Inc. for the City of Evanston
Tennis Program (RFP 12-180)
Staff recommends that City Council authorize the City Manager to execute an
agreement with E Town Tennis, Inc. (320 S . Butterfield Road, Libertyville, IL) for
the City of Evanston Tennis Program. The contract period is for 3 years, based
on a mutual option to renew for 2 additional years, from January 31, 2013
through December 31, 2015. The City’s 2013 Tennis budget reflects estimated
revenues of $102,100 and total expenses of $98,859, which are paid from
Account 3110.62505.
For Action
City Council Agenda January 28, 2013 Page 3 of 7
1/25/2013 11:22 AM
(A3.3) Approval of 2013 Fuel Purchases from Palatine Oil Company
Staff recommends that City Council approve the purchase of fuel for the 12
months of FY 2013 in the amount of $950,000 from Palatine Oil Company Inc.
(900 National Parkway, Suite 260, Schaumburg, IL) winner of the Northwest
Municipal Conference/Suburban Purchasing Cooperative bid process. Funding is
provided by the Fleet Services Major Maintenance Budget for Automotive
Equipment Account 7710.65035.
For Action
(A3.4) Approval of Solid Waste Agency of Northern Cook County (SWANCC)
Disposal Fees for FY 2013
Staff recommends approval of the 2013 refuse disposal fees to the Solid Waste
Agency of Northern Cook County (SWANCC) not to exceed the amounts of
$83,300 for capital costs (account 7685.68310); $1,000,000 for operations and
maintenance (account 7685.62405); and $40,000 in recycling transfer fees.
(account 7690.62415). Funding is provided by the FY2013 Solid Waste Fund.
For Action
(A3.5) Approval of Sole Source Purchase of Tallmadge Street Light Poles from
Graybar Electric for AMLI Chicago Avenue Streetscape
Staff recommends City Council approval for the purchase of seven (7 ) Union
Metal Tallmadge street light poles and supplies from Graybar Electric (900
Regency Drive, Glendale Heights, IL) in the amount of $40,963.06 for the AMLI
Development streetscape (631-749 Chicago Avenue) pursuant to the 2008
Planned Development No. 08PLND-0083 (Ordinance 130-O-08). Funding is
provided by the Community and Economic Development account 2105.65515
which has a budget of $50,000.
For Action
(A3.6) Approval of Parsons Brinckerhoff to Conduct the Main Street Transit
Oriented Development Study and Plan (RFP 12-179)
Staff recommends that City Council authorize the City Manager to execute an
agreement with Parsons Brinckerhoff to conduct the Main Street Transit Oriented
Development Study and Plan. Funding for the $125,000 cost of the study is
provided by a $100,000 commitment from the Regional Transportation Authority
and $25,000 from the City’s Economic Development Fund Account 5300.62185.
For Action
City Council Agenda January 28, 2013 Page 4 of 7
1/25/2013 11:22 AM
(A4) Approval of Change Order No. 2 for Inspection of the 1934 Reservoir and
1948 Settling Basins at the Water Treatment Facility (RFP 12-158)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 2 to agreement with CTL Group (5400 Old Orchard Road, Skokie, IL)
for the Inspection of the 1934 Reservoir and 1948 Settling Basins at the
Evanston Water Treatment Facility. The Change Order would increase the
agreement amount by $20,000 and extend the completion date to December 31,
2013. This un-funded expense will be charged to the Water Fund General
Support Account 7100.62180 using anticipated, unexpended capital project
funds.
For Action
(A5) Resolution 2-R-13 Authorizing an Application for Grant Funds for the
Dodge Avenue Protected Bike Lanes
Staff recommends approval of Resolution 2-R-13, which authorizes the City
Manager to submit a Congestion Mitigation and Air Quality Program (CMAQ)
application for the Dodge Avenue Protected Bike Lanes from Howard Street to
Church Street. The preliminary cost for the project’s construction is estimated at
$600,000. The CMAQ fund may approve up to 80% of the project’s construction
cost, or $480,000. The remaining 20% or $120,000 is the local share which will
be budgeted in the FY 2014 Capital Improvement Program.
For Action
(A6) Resolution 7-R-13 Intergovernmental Agreement with School District 202
for School Resource Officer
Staff recommends City Council authorize the City Manager to negotiate and
execute an intergovernmental agreement with the Evanston Township High
School District 202 (“ETHS”) for the staffing of a police officer at the high school
as a school resource officer and for ETHS to employ a career/job coordinator to
work on vocational training activities (the “Intergovernmental Agreement”).
Funding is provided for the school resource officer by the Police Department
Personnel budget; 2235.61010.
For Action
(A7) Resolution 3-R-13 Authorizing the City Manager to Execute 2013 Lease
Agreements with Resident Artists for Studio Spaces and the Theater at the
Noyes Cultural Arts Center
Staff recommends adoption of Resolution 3-R-13 authorizing the City Manager to
enter into renewal lease agreements for resident artist leases, for terms less than
two years, for spaces at the Noyes Cultural Arts Center.
For Action
Staff recommends consideration of the following four ordinances (A8 to A11) for lease
agreements with resident artists at the Noyes Cultural Arts Center for terms in excess of
two years.
City Council Agenda January 28, 2013 Page 5 of 7
1/25/2013 11:22 AM
(A8) Ordinance 13-O-13 Authorizing the City Manager to Enter into a Five Year
Renewal Lease Agreement with Next Theatre Compan y
For Introduction
(A9) Ordinance 14-O-13 Authorizing the City Manager to Enter into a Ten Year
Renewal Lease Agreement with Evanston Children’s Choir
For Introduction
(A10) Ordinance 15-O-13 Authorizing the City Manager to Enter into a Three Year
Lease Agreement with Art Encounter
For Introduction
(A11) Ordinance 16-O-13 Authorizing the City Manager to Enter into a Ten Year
Lease Agreement with Actors Gymnasium, Inc.
For Introduction
(A12) Ordinance 10-O-13, Sale of Surplus Property
Staff recommends the City Council authorize the City Manager to publicly offer
for sale three vehicles owned by the City through public auction based on
Ordinance 10-O-13.
For Introduction
(A13) Ordinance 17-O-13, Amending Class P Liquor License
Staff recommends City Council adoption of Ordinance 17-O-13 which amends
Class P Liquor License by increasing the maximum quantity of alcohol permitted
for on-site production and storage from 15,000 gallons to 30,000 gallons for one
year, with another increase to 35,000 gallons annually thereafter.
For Introduction
(A14) Ordinance 18-O-13, Amending Title 9 of the City Code Limiting
Panhandling
Staff recommends consideration of Ordinance 18-O-13, which amends Section
9-5-25, “Panhandling,” of the Evanston City Code of 2012, as amended.
For Introduction
Staff recommends City Council adopt the following resolution and three (3) ordinances
to designate the proposed Chicago/Main TIF District. Resolution 6-R-13 provides for the
Chicago/Main TIF District Redevelopment Implementation Plan. The three ordinances
(A16-A18) were introduced at the December 10, 2012 City Council meeting and held on
January 14, 2013 until the January 28, 2013 City Council meeting.
(A15) Resolution 6-R-13 Adopting a Redevelopment Implementation Plan for the
Chicago/Main TIF District
Staff recommends City Council adoption of Resolution 6-R-13.
For Action
City Council Agenda January 28, 2013 Page 6 of 7
1/25/2013 11:22 AM
(A16) 130-O-12 Approving the Tax Increment Redevelopment Plan and
Redevelopment Project for the Chicago/Main Redevelopment Project Area
(“TIF Plan”)
Staff recommends City Council adoption of Ordinance 130-O-12. This ordinance
was introduced at the December 10, 2012 City Council meeting.
For Action
(A17) 131-O-12 Designating the Chicago/Main Redevelopment Project Area of the
City of Evanston a Redevelopment Project Area Pursuant to the Tax
Increment Allocation Redevelopment Act (“TIF District”)
Staff recommends City Council adoption of Ordinance 131-O-12. This ordinance
was introduced at the December 10, 2012 City Council meeting.
For Action
(A18) 132-O-12 Adopting Tax Increment Allocation Financing for the
Chicago/Main Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 132-O-12. This ordinance
was introduced at the December 10, 2012 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of a Loan to Housing Opportunity Development Corporation
(HODC) for Construction at 319 Dempster
The Housing and Homelessness Commission and staff recommend approval of a
$20,188 forgivable loan from the City’s Affo rdable Housing Fund to Housing
Opportunity Development Corporation (HODC). The loan will be used to build a
restroom in the common area of the Claridge Apartment building (319 Dempster)
for use by HODC staff and social service providers that serve its residents.
For Action
(P2) Approval of Proposed Substantial Amendment to City of Evanston
Neighborhood Stabilization Program 2 Project
Staff recommends approval of the proposed Substantial Amendment to its
Neighborhood Stabilization Program 2 (“NSP2”) proje ct. The Substantial
Amendment adds land banking and demolition as an end use to meet a program
object to the eligible activities in the City’s NSP2 project.
For Action
City Council Agenda January 28, 2013 Page 7 of 7
1/25/2013 11:22 AM
(P3) Ordinance 11-O-13 Granting a Special Use for a Type 2 Restaurant at 1734
Sherman Avenue (Starbucks)
Zoning Board of Appeals and City staff recommend the adoption of Ordinance 11 -
O-13 granting a special use permit for the operation of a Type 2 Restaurant,
Starbucks, at 1734 Sherman Avenue.
For Introduction
(P5) Ordinance 5-O-13 Amending Planned Developments for 1881 Oak and 1890
Maple
Staff requests consideration of revised Ordinance 5-O-13 amending Planned
Developments for 1881 Oak and 1890 Maple. This Ordinance was introduced
during the City Council meeting of January 14, 2013
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2013
Upcoming Aldermanic Committee Meetings
Mon, Feb 4 6:00 PM Rules Committee
Mon, Feb 4 7:30 PM Human Services
Mon, Feb 11 5:45 PM APW, P&D, City Council
Tues, Feb 19 7:30 PM Housing & Community Dev Act
Wed, Feb 20 6:00 PM M/W/EBE Adv Committee
Fri, Feb 22 7:00 AM Housing & Homelessness Commission
Mon, Feb 25 5:45 PM APW, P&D, City Council
Wed, Feb 27 6:00 PM Transportation/Parking
Wed, Feb 27 7:30 PM Economic Development
Thurs, Feb 28 5:30 PM City-School Liaison Committee
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.