HomeMy WebLinkAbout11.25.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 25, 2013
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Town of Evanston Board Meeting
(II) City Council Roll Call – Begin with Alderman Rainey
(III) Mayor Public Announcements
Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red
and White” Day – November 25, 2013
National Drunk and Drugged Driving (3D) Prevention Month – December 2013
(IV) City Manager Public Announcements
Celebration of Evanston’s 150th Anniversary on December 9, 2013
Reorganization of Department of Parks, Recreation and Community Services
3-1-1 Update
Extension of Final Street Cleaning to December 6, 2013
Holiday Trash Collections
Snow Parking Restrictions
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
City Council Agenda November 25, 2013 Page 2 of 8
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council meeting October 26, 2013
(M2) Approval of Minutes of the Regular City Council meeting October 28, 2013
(M3) Approval of Minutes of the Regular City Council meeting November 11, 2013
(M3) Approval of Minutes of the Regular City Council meeting November 18, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 11/3/13 $2,606,763.24
(A2) City of Evanston Bills FY2013 11/26/13 $3,239,717.82
For Action
(A3.1) Approval of Contracts for Purchase of Water Treatment Chemicals in
FY 2014 (Bid 13-59)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following five vendors to supply water treatment chemicals for
FY2014: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp
(1901 Butterfield Road, Downers Grove, IL) in the amount of $40,624 to supply
chlorine; 3) Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the
amount of $155,700 to supply HFS acid (fluoride); 4) Polydyne Inc. (One
Chemical Plant Road, Riceboro, GA) in the amount of $21,520 to supply
polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of
$96,320 to supply blended phosphate. The total of these proposed purchases is
$506,494.40. Funding is provided by various accounts in the Water Fund.
For Action
10/24/2013 6:42 PM
City Council Agenda November 25, 2013 Page 3 of 8
(A3.2) Approval of Contract with Tank Industry Consultants for North and South
Standpipe Rehabilitation Engineering Services (RFP 13-61)
Staff recommends City Council authorize the City Manager to execute an
agreement for North and South Standpipe Rehabilitation Engineering Services
(RFP 13-61) with Tank Industry Consultants (7740 West New York Street,
Indianapolis, IN) in the not-to-exceed amount of $141,720. Funding is provided
by the Water Fund Account 733092.62140, with a budget of $1,250,000 for FY
2014.
For Action
(A3.3) Approval of Purchase of Hardware and Installation Services from Dell, Inc.
Staff recommends City Council approve the sole source purchase of server and
storage hardware, Wyse desktop terminals, with licensing and related installation
services from Dell, Inc., (One Dell Way, Round Rock, TX) in the amount of
$134,708.29 to implement a virtual desktop environment and replace 100
desktop computers throughout the City. Funding is provided by IT Personal
Computer Equipment Account 1932.65555 with a FY2013 budget of $284,200,
and a current balance of $155,593.
For Action
(A3.4) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2014
Staff recommends approval to purchase the outlined policies at a total cost of
$544,942. The policies will renew all insurance coverage for the City for Fiscal
Year 2014. All coverage exclusive of Worker’s Compensation is budgeted at
$470,000. Worker’s Compensation is budgeted at $114,400 for FY2014 budget
total of $584,400. Funding is provided by the Insurance Fund, Accounts
7800.62615 and 7800.66044.
For Action
(A4) Resolution 67-R-13, Authorizing the City Manager to Sign a Notification and
Conditions of Grant Award to Fund the Long-Term Care Ombudsman
Program
Staff recommends City Council approval of Resolution 67-R-13 authorizing the
City Manager to sign notification of grant awards to fund and operate the Long
Term Care Ombudsman Program for the City of Evanston. The overall budgeted
expenses for the 2014 program are $115,278, of which $27,339 will be
reimbursed by the AgeOptions grant award.
For Action
10/24/2013 6:42 PM
City Council Agenda November 25, 2013 Page 4 of 8
(A5) Resolution 66-R-13, Phase II Engineering Agreements for the Dempster
Street Traffic Signal Modernization and Coordination Project
Staff recommends approval of Resolution 66-R-13 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and the Preliminary Engineering Services Agreement with
Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the
amount of $68,122.37 for the Dempster Street traffic signal modernization and
coordination project. Funding will be provided by the CIP Fund Account 415941.
For Action
(A6) Resolution 65-R-13, Local Agency Agreement with the Illinois Department
of Transportation for Construction of the Safe Routes to School Project
Staff recommends approval of Resolution 65-R-13 authorizing the City Manager
to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) for the Safe Routes to School sidewalk curb extension and
sidewalk slab replacement project. Funding is provided by a grant from the
Federal-aid Safe Routes to School Program in the amount of $249,862.
For Action
(A7) Resolution 70-R-13, Approving the Fiscal Year 2014 Budget of the City of
Evanston
Staff recommends approval of Resolution 70-R-13 adopting the FY 2014 Budget
of the City of Evanston in the amount of $254,627,610.
For Action
(A8) Ordinance 130-O-13, Amending the Evanston City Code Relating to the City
Waterworks System “Charges, Rates, Fees and Penalties”
Staff recommends City Council approval of Ordinance 130-O-13 amending the
Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System.
Staff is recommending a ten percent (10%) water rate increase.
For Introduction
(A9) Ordinance 133-O-13, Amending the Evanston City Code Relating to the
Sanitation Service Charge for 95-Gallon Containers
Staff recommends City Council adoption of Ordinance 133-O-13 amending Title
8, Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase
the sanitation service charge to $17.95 per month for a 95 gallon cart.
For Introduction
10/24/2013 6:42 PM
City Council Agenda November 25, 2013 Page 5 of 8
(A10) Ordinance 131-O-13, One-Way East Traffic During Orrington School Drop-
Off and Pick-Up Hours on Monticello Place between Orrington Avenue and
First Alley West
Staff recommends the adoption of the proposed ordinance 131-O-13 by which
the City Council would amend Section 10-11-4, Schedule IV (A) of the City Code
to establish one-way east traffic on Monticello Place between Orrington Avenue
and the first alley west adjacent to Orrington Elementary School during drop-off
and pick-up hours. Funding for signs is provided by the Traffic Control Supplies
Account 2670.65115.
For Introduction
(A11) Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends approval of Ordinance 132-O-13 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for construction of the 48” Diameter Intake
Improvements Project. This ordinance authorizes the City to borrow up to
$2,300,000. Debt service will be paid from the Water Fund.
For Introduction
(A12) Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees
and Costs for the Collection of Unpaid Fines
The Transportation/Parking Committee and staff recommend that the City
Council adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2-
(A) to specifically provide for the imposition of costs and attorney’s fees incurred
in the course of collecting parking fines left unpaid for more than 35 days. This
ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
(A13) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In
Grape Company LLC, 828 Davis Street
Staff recommends City Council adoption of Ordinance 124-O-13, which amends
Subsection 3-4-6-(M) of the City Code to increase the number of authorized
Class M liquor licenses to one (1), and thereby permit issuance of a liquor license
to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5,
Evanston, IL 60201. This ordinance was introduced at the November 11, 2013
City Council meeting.
For Action
10/24/2013 6:42 PM
City Council Agenda November 25, 2013 Page 6 of 8
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Resolution 64-R-13, Extending Time for the Applicant to Obtain a Building
Permit to Construct Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would
amend the previously approved planned development for 708 Church Street
(attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if
adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to
provide for an extension of the time provided for the Applicant to obtain a building
permit to construct the planned development. The Applicant requests a three-
year extension of the time period provided in the Ordinance from December 31,
2013 to December 31, 2016. This resolution was held at the Planning &
Development Committee meeting on November 11, 2013.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Financial Assistance through the Façade Improvement
Program for 1801-1805 Dempster Street
The Economic Development Committee and staff recommend approval of
financial assistance for a façade improvement project for the mixed-use building
located at 1801-1805 Dempster Street on a 50/50 cost sharing basis in an
amount not to exceed $15,185. Funding is provided by the Economic
Development Fund’s Business District Improvement Fund Account 5300.65522.
For Action
(O2) Resolution 51-R-13, Endorsing the Application of Autobarn Motors, Ltd. for
7b Status Designation for Commercial Development of the Property
Located at 222 Hartrey Avenue
The Economic Development Committee and staff recommend the approval of
Resolution 51-R-13 “Endorsing the Application of Autobarn Motors, Ltd. to the
Cook County Assessor for 7b Status Designation for Commercial Development
of the Vacant Property Located at 222 Hartrey Avenue, Evanston, Illinois.” A
resolution from the City of Evanston in support of Autobarn Motors Ltd’s
(“Autobarn”) application to the Cook County Assessor is a required supplement
to the Class 7b application.
For Action
10/24/2013 6:42 PM
City Council Agenda November 25, 2013 Page 7 of 8
RULES COMMITTEE
(O3) Resolution 68-R-13, Amending City Council Rules Regarding Citizen
Comment
The Rules Committee recommends approval of an addition to Section 6 of the
City Council Rules. The new section 6.7, which speaks to Citizen Participation,
includes a rule on the receipt and acknowledgment of written comments
submitted to the City Council on agenda or non-agenda items.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Age Friendly Task Force Jo-Ann Cromer
Mayor’s Education Task Force Dr. Merrill Irving, Associate Vice President
Continuing Education, Training & Workforce Development (Oakton District 535)
Mayor’s Education Task Force Dr. Michael Carr, Assistant Dean for Academic
Affairs (Oakton District 535)
Mayor’s Education Task Force Dr. Pete Bavis, Assistant Superintendent for
Curriculum and Instruction (ETHS District 202)
Mayor’s Education Task Force Ahmadou Drame, Job Coach, (ETHS District 202)
Mayor’s Education Task Force Sacella Smith, Executive Director, Youth Job
Center
Mayor’s Education Task Force Jeff Coney, Economic Development, Northwestern
University
Mayor’s Education Task Force Senator Daniel Biss, State Legislature
Plan Commission Terri Dubin
Plan Commission Colby Lewis
10/24/2013 6:42 PM
City Council Agenda November 25, 2013 Page 8 of 8
MEETINGS SCHEDULED THROUGH DECEMBER, 2013
Upcoming Aldermanic Committee Meetings
Mon, Dec 2 7:30 pm Human Services Committee
Mon, Dec 9 6 pm Reception, A&PW, P&D, City Council Meetings
Tues, Dec 17 7:30 pm Housing & Community Development Act Ctte
Wed, Dec 18 6 pm Transportation/Parking Committee
Wed, Dec 18 6:30 pm M/W/EBE Advisory Committee
Wed, Dec 18 7:30 pm Economic Development Committee
Fri, Dec 20 7 am Housing & Homelessness Commission
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
10/24/2013 6:42 PM