HomeMy WebLinkAbout12.19.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, December 9, 2013
Reception for Evanston Mayors, Aldermen and City Clerks (6 pm)
Administration & Public Works (A&PW) Committee meets at 6:30 p.m. (Room 2404)
Planning & Development (P&D) Committee meets at 7:15 pm (Room 2404)
Town Board and City Council meetings convene after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Town of Evanston Board Meeting
(II) City Council Roll Call – Begin with Alderman Burrus
(III) Mayor Public Announcements
Holiday Food Basket Donations
(IV) City Manager Public Announcements
First Night Announcement
Holiday Trash Collections
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Special Order of Business: Community Cameras
(VIII) Consent Agenda: Alderman Rainey
City Council Agenda December 9, 2013 Page 2 of 7
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Proposed Installation of Security Cameras
Mayor Tisdahl wishes to discuss the proposed installation of security cameras
along Dodge Avenue and Church Street to ensure safe passage for children
walking to and from school. Police Chief Richard Eddington will provide a
PowerPoint presentation on the proposed installation. Two community discussion
meetings will be held on December 10 at the Levy Center and December 18 at
the Fleetwood-Jourdain Center. Both meetings begin at 7 pm.
For Discussion
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting November 25, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 11/17/13 $2,698,450.84
(A2) City of Evanston Bills FY2013 12/10/13 $22,020,813.92
Credit Card Activity – Period Ending October 31, 2013 $ 149,937.52
For Action
10/24/2013 6:42 PM
City Council Agenda December 9, 2013 Page 3 of 7
(A3.1) Approval of 2014 Contract with G&L Contractors, Inc. for Debris Hauling
and Disposal (Bid 13-63)
Staff recommends that City Council authorize the City Manager to execute a
contract for debris hauling and disposal with G&L Contractors, Inc. (7401 N. St.
Louis Avenue, Skokie, IL) in the amount of $155,540. Funding is provided by the
Water Fund, Sewer Fund and Public Works General Fund Accounts, with a total
budget of $159,000.
For Action
(A3.2) Approval of Contract Extension with Central Parking Systems
The Transportation/Parking Committee and staff recommend that the City
Council approve the first and second optional year contract renewal with Central
Parking Systems (CPS) (200 E. Randolph Street, Suite #5475, Chicago, IL) for
the management and operation of the three Downtown Parking Facilities from
January 1, 2014 to December 31, 2015 for the not-to-exceed cost of $1,592,297
for 2014 and $1,640,032 for 2015. Funding is provided by the Parking Fund with
a 2014 budget of $1,654,888.
For Action
(A4) Approval of Change Order #1 for Water Treatment Plant Master Flow Meter
and Chemical Feed Improvements (RFP 12-151)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 1 for the water treatment plant master flow meter and chemical feed
improvements project with Baxter & Woodman, Inc. (39 S. LaSalle Street, Suite
816, Chicago, IL) in the not-to-exceed amount of $7,260, increasing the contract
amount from $95,900 to $103,160.00. This change order will also extend the
contract completion date by 14 months, from October 31, 2013 to December 31,
2014. Funding is provided by the Water Fund, Capital Improvement Account
733074.62140 which has a FY 2014 budget allocation of $950,000.
For Action
(A5) 2013 Post Bond Issuance Report
Staff recommends the City Council review and place the 2013 Post Issuance
Report on file.
For Action
(A6) Resolution 55-R-13, Approving Release of Certain Closed Session Minutes
Recommend adoption of Resolution 55-R-13, releasing the closed session
meeting minutes listed on Exhibit A and finding that a need still exists for
confidentiality as to the minutes on Exhibit B.
For Action
10/24/2013 6:42 PM
City Council Agenda December 9, 2013 Page 4 of 7
Staff recommends review and adoption by the City Council of the following eleven (11)
abatement resolutions (A7.1 to A7.11). The Resolutions will abate (decrease) the
amount of the 2013 property tax levy needed to retire the outstanding general obligation
debt. Generally, abated debt amounts are funded through sources other than property
taxes such as TIF incremental revenue, water/sewer receipts, and parking garage
revenues. The City’s total abatement for 2013 is $8,920,101.
(A7.1)Resolution 72-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 72-R-13 abatement for
General Obligation Bonds, Series 2006.
For Action
(A7.2)Resolution 73-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 73-R-13 abatement for
General Obligation Bonds, Series 2006B.
For Action
(A7.3)Resolution 74-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 74-R-13 abatement for
General Obligation Bonds, Series 2007.
For Action
(A7.4)Resolution 75-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 75-R-13 abatement for
General Obligation Bonds, Series 2008B.
For Action
(A7.5)Resolution 76-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 76-R-13 abatement for
General Obligation Bonds, Series 2008C.
For Action
(A7.6)Resolution 77-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 77-R-13 abatement for
General Obligation Bonds, Series 2008D.
For Action
(A7.7)Resolution 78-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 78-R-13 abatement for
General Obligation Bonds, Series 2010B.
For Action
(A7.8)Resolution 79-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 79-R-13 abatement for
General Obligation Bonds, Series 2011A.
For Action
10/24/2013 6:42 PM
City Council Agenda December 9, 2013 Page 5 of 7
(A7.9)Resolution 80-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 80-R-13 abatement for
General Obligation Bonds, Series 2012A.
For Action
(A7.10)Resolution 81-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 81-R-13 abatement for
General Obligation Bonds, Series 2013A.
For Action
(A7.11)Resolution 82-R-13, General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 82-R-13 abatement for
General Obligation Bonds, Series 2013B.
For Action
(A8) Ordinance 127-O-13: City of Evanston 2013 Tax Levy
Staff requests consideration of Tax Levy Ordinance 127-O-13, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement
Fund, and Police and Fire Pension funds in the total amount of $26,696,210. This
ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
(A9) Ordinance 128-O-13: 2013 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 128-O-13, which levies the
annual property tax for Special Service Area #4 in the amount of $377,548. This
ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
(A10) Ordinance 129-O-13: 2013 Evanston Public Library Tax Levy
Staff requests consideration of Tax Levy Ordinance 129-O-13 which levies the
annual property tax for the Evanston Public Library in the amount of $5,134,793.
This ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
(A11) Ordinance 5T-O-13: 2013 Evanston Township Tax Levy
Staff requests consideration of Tax Levy Ordinance 5T-O-13 which levies the
annual property tax for the Township of Evanston in the amount of $1,145,201.
This ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
(A12) Ordinance 130-O-13, Amending the Evanston City Code Relating to the City
Waterworks System “Charges, Rates, Fees and Penalties”
Staff recommends City Council approval of Ordinance 130-O-13 amending the
Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System.
Staff is recommending a ten percent (10%) water rate increase. This ordinance
was introduced at the November 25, 2013 City Council meeting.
For Action
10/24/2013 6:42 PM
City Council Agenda December 9, 2013 Page 6 of 7
(A13) Ordinance 133-O-13, Amending the Evanston City Code Relating to the
Sanitation Service Charge for 95-Gallon Containers
Staff recommends City Council adoption of Ordinance 133-O-13 amending Title
8, Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase
the sanitation service charge to $17.95 per month for a 95 gallon cart. This
ordinance was introduced at the November 25, 2013 City Council meeting.
For Action
(A14) Ordinance 131-O-13, One-Way East Traffic During Orrington School Drop-
Off and Pick-Up Hours on Monticello Place between Orrington Avenue and
First Alley West
Staff recommends the adoption of the proposed ordinance 131-O-13 by which
the City Council would amend Section 10-11-4, Schedule IV (A) of the City Code
to establish one-way east traffic on Monticello Place between Orrington Avenue
and the first alley west adjacent to Orrington Elementary School during drop-off
and pick-up hours. Funding for signs is provided by the Traffic Control Supplies
Account 2670.65115. This ordinance was introduced at the November 25, 2013
City Council meeting.
For Action
(A15) Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends approval of Ordinance 132-O-13 authorizing the City to
borrow funds up to $2.3 Million from the Illinois Environmental Protection Agency
(IEPA) Public Water Supply Loan Program for the construction of the 48”
Diameter Intake Improvements Project. This ordinance was introduced at the
November 25, 2013 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Resolution 71-R-13, Authorizing the City Manager to Execute an
Amendment to the Professional Services Agreement for the Main Street
Transit Oriented Development Study and Plan
City staff recommend that City Council approve Resolution 71-R-13 which
authorizes the City Manager to execute an amendment to the professional
services agreement with Parsons Brinckerhoff (230 W. Monroe, Suite 900,
Chicago IL) to extend the contract term date from October 1, 2013 to March 31,
2014. There will be no additional cost incurred by the City for this extension.
For Action
10/24/2013 6:42 PM
City Council Agenda December 9, 2013 Page 7 of 7
(P2) Approval of 2014 Open Communities Landlord Tenant Program Grant
The Housing & Homelessness Commission and staff recommend approval of a
$35,000 grant to Open Communities to continue the Evanston Landlord Tenant
Program. In 2013, the City of Evanston provided a grant of $30,000. This new
grant would fund the continuation of services from January 1 through December
31, 2014. Funding is provided by the City’s Affordable Housing Fund, Account
5465.62770.
For Action
(P3) Ordinance 123-O-13 Granting Major Zoning Relief to Establish Open
Parking in the Front Yard at 1912 Livingston Street
The Zoning Board of Appeals and staff recommend approval of Ordinance 123-
O-13 to allow one open parking space in the front yard at 1912 Livingston Street.
For Introduction
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston November 2013 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
November 2013 totaling $92,538.32.
For Action
MEETINGS SCHEDULED THROUGH JANUARY 13, 2014
Upcoming Aldermanic Committee Meetings
Mon, Jan 6 6 pm Rules Committee
Mon, Jan 6 7:30 pm Human Services Committee
Mon, Jan 13 6 pm A&PW, P&D, City Council Meetings
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
10/24/2013 6:42 PM