HomeMy WebLinkAbout09.09.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 9, 2013
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements and Proclamations
Bennison’s Bakery 75th Anniversary
National Preparedness Month
Hispanic Heritage Month
Evanston Chamber of Commerce Burger War & Salad Skirmish
(III) City Manager Public Announcements
Recognition of Glenn Crabtree, Sanitation Supervisor
FY2014 Community Budget Outreach
‘Kits and ‘Cats Week – Go Wild! September 16-21
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
City Council Agenda September 9, 2013 Page 2 of 7
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Proposed 2014 Street Resurfacing and Water Main Replacement Program
Staff recommends City Council approval of the proposed list of projects to be
included in the 2014 Street Resurfacing and Water Main Replacement Program.
Funding is provided from the Water Fund ($3,338,300), Motor Fuel Tax Fund
($1,400,000) and Capital Improvement Fund ($2,515,228).
For Action
(SP2) Approval of January 1, 2013 Police and Firefighter Pension Actuarial
Report
Staff recommends that City Council review and approve the January 1, 2013
Actuarial Valuation for usage in the 2013 Tax Levy for Police and Firefighter
funding purposes. The recommended Annual Actuarial Required Contribution
(ARC) as determined by this study is $6,239,481 for the Firefighters’ Pension
Fund, and $8,358,924 for the Police Pension Fund.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting July 22, 2013
(M2) Approval of Minutes of the Regular City Council meeting August 12, 2013
For Action
9/5/2013 3:43 PM
City Council Agenda September 9, 2013 Page 3 of 7
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 8/11/13 $3,118,740.84
Payroll through 8/25/13 $2,882,062.15
(A2) City of Evanston Bills FY2013 9/10/13 $6,412,612.87
Credit Card Activity Period End July 31, 2013 $ 149,281.35
For Action
(A3.1) Approval of Parking Garage Access and Revenue Control Contract with
DataPark, Inc.
The Transportation/Parking Committee and staff recommend that the City
Council authorize the City Manager to enter into a contract with DataPark, Inc.,
(1631 Neptune Drive, San Leandro, CA) to provide maintenance for the
DataPark Parking Access and Revenue Control System for City’s three (3)
Downtown parking garages from August 1, 2013 – December 31, 2013 in the
amount of $5,550.00 per month for a total 2013 cost of $27,750. Funding is
provided by the Parking Fund, Account #7036.62509.
For Action
(A3.2) Approval of Rock Salt Contract Extension with Morton Salt
Staff recommends City Council approval of a one-year contract extension for the
purchase of up to 8,000 tons of rock salt from Morton Salt (123 N. Wacker Drive,
Chicago, IL) at a cost of $60.61 per ton for a winter season total of $484,880.
Staff recommends funding for this purchase be provided by the General Fund
Snow and Ice Control Account 2680.65015.
For Action
(A3.3) Approval of Arbotect Fungicide Purchase from Rainbow Treecare Scientific
Advancements
Staff recommends approval of the sole source purchase of 82 gallons of Arbotect
fungicide for Elm Tree Injection Program from Rainbow Treecare Scientific
Advancements (Minnetonka, MN) at $385 per gallon for a total purchase amount
of $31,570. Funding is provided by the 2013 General Fund account 3535.62496
with a budget of $46,000
For Action
(A3.4) Approval of Contract with O’Hara Construction, Inc. for the 2013 Police
Headquarters Interior Improvements (Bid 13-55)
Staff recommends that City Council authorize the City Manager to execute a
contract for the base bid for the 2013 Police HQ Interior Improvements with
O’Hara Construction, Inc., (636 Ridge Avenue, Evanston, IL) in the amount of
$48,742.84. Funding is provided by FY 2013 CIP Account 415743 with a budget
of $62,000.
For Action
9/5/2013 3:43 PM
City Council Agenda September 9, 2013 Page 4 of 7
(A4) Resolution 53-R-13, Accepting Maximum Award Amount of $46,171 from
Age Options to Fund a Congregate Senior Meal Program
Staff recommends City Council approval of Resolution 53-R-13 authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center.
For Action
(A4.1) Approval of 2013/14 Renewal of Contract Award to Catholic Charities
Lunch-n-More for Senior Meal Food Programs
Staff recommends City Council renew the contract between the City of Evanston
and Catholic Charities Lunch-n-More (6212 S. Sangamon, Chicago) to provide a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center for a period of October 1, 2013 through September
30, 2014 in the not–to-exceed amount of $4.36 per lunch meal. Total meal
program contract value is projected at $44,868. This is a reimbursement meal
program.
For Action
(A5) Ordinance 88-O-13, Amending Hotel-Motel Tax Definitions
Staff recommends City Council adoption of Ordinance 88-O-13. The City’s
current hotel-motel tax Code language contained in Section 3-2-4 does not
contain a definition of “operator” or “person.” The amended ordinance clears up
any ambiguity in the City’s hotel-motel tax code and associated tax collection
responsibilities for online travel companies.
For Introduction
(A6) Ordinance 90-O-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control
Regulations
Staff recommends consideration of the comprehensive revision of the City Code
concerning liquor regulations. The Mayor and Local Liquor Control Board
recommend adoption following discussion conducted in March and April 2013.
For Introduction
(A7) Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for
Class N Issuance to Whole Foods, 1640 Chicago Ave.
Staff recommends adoption of Ordinance 94-O-13, which decreases the number
of Class O liquor licenses from three to two. This ordinance was introduced at the
August 12, 2013 City Council meeting.
For Action
(A8) Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for
Issuance to Whole Foods, 1640 Chicago Ave
Staff recommends adoption of Ordinance 94-O-13, which increases the number
of Class N liquor licenses from seven to eight to permit issuance to Whole Foods
Market, 1640 Chicago Avenue. This ordinance was introduced at the August 12,
2013 City Council meeting.
For Action
9/5/2013 3:43 PM
City Council Agenda September 9, 2013 Page 5 of 7
PLANNING AND DEVELOPMENT
(P1) Ordinance 98-O-13, Granting Special Use for a Resale Establishment
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 98-O-13 granting a special use permit for the operation of a Resale
Establishment, Minouchic Boutique, at 1900 Asbury Avenue. The applicant has
complied with all zoning requirements, and meets all of the standards for a
special use in the B1 Business District. Introduction and Action is requested for
adoption at the September 9, 2013 City Council meeting.
For Introduction and Action
(P2) Ordinance 99-O-13 Granting Major Zoning Relief to Establish Open Parking
in the Street Side Yard at 1202 Sherman Avenue
City staff recommends denial of the requested zoning relief to allow one open
parking space in the street side yard with a 3’ street side yard setback where 15’
is required for parking. The Zoning Board of Appeals found this as well in its
findings for a negative recommendation of the requested zoning relief due to the
proximity of the parking space to the neighboring fence, the nearby intersections
of Sherman Avenue and Crain Street, and the lack of a unique hardship that is
particular to this property.
For Introduction
(P3) Approval of Vacation Rental License for 2353 Ridge Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 2353 Ridge Avenue. The property is a single family residence owned
and operated by Stephan and Margaret Romm. The vacation rental meets all of
the standards and procedures for license approval.
For Action
(P4) Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein
Bar, 1622 Sherman Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 93-O-13 granting a special use permit for the operation of a Type 2
Restaurant, Protein Bar, at 1622 Sherman Avenue. This ordinance was
introduced at the August 12, 2013 City Council meeting.
For Action
HUMAN SERVICES
(H1) Approval of Township of Evanston August 2013 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
August 2013 in the amount of $155,439.38.
For Action
9/5/2013 3:43 PM
City Council Agenda September 9, 2013 Page 6 of 7
(H2) Resolution 38-R-13, Intergovernmental Agreement with Evanston Township
High School District No. 202
Staff recommends City Council authorize the City Manager to further negotiate
and execute an intergovernmental agreement with the Evanston Township High
School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the
“Intergovernmental Agreement”). This agenda item was held at the August 12,
2013 City Council meeting. Staff requests that this agenda item be postponed for
consideration until the September 23, 2013 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Resolution 52-R-13, Financial Assistance for Now We’re Cooking
The Economic Development Committee (“Committee”) and Staff recommend
approval of Resolution 52-R-13 authorizing the City Manager to execute an
Economic Development Grant Agreement with Now We’re Cookin’ (NWC) and
approval of a $60,933 grant for the period September 1, 2013 through December
31, 2014 to assist with the implementation of the formal food business incubator
program.
For Action
(O2) Approval of Recommendation for the West Village Business Association’s
Application for the Evanston Great Merchants Grant Program
Staff and the Economic Development Committee recommend City Council
approval of a Great Merchant Grant in the amount of $7,875 to the West Village
Business Association for Fiscal Year 2013 projects.
For Action
9/5/2013 3:43 PM
City Council Agenda September 9, 2013 Page 7 of 7
MEETINGS SCHEDULED THROUGH SEPTEMBER 30, 2013
Upcoming Aldermanic Committee Meetings
Tues, Sept 10 7 pm Housing & Community Dev Act Committee
Wed, Sept 11 7 pm Northwestern University/City Committee
Mon, Sept 16 6 pm Special Human Services Committee
Wed, Sept 18 7 pm Housing & Community Dev Act Committee
Wed, Sept 18 7 pm Citizen Budget Input Session
Mon, Sept 23 5:45 pm A&PW, P&D, City Council Meetings
Wed, Sept 25 6 pm Transportation/Parking Committee
Wed, Sept 25 7:30 pm Economic Development Committee
Thur, Sept 26 5:30 pm Emergency Telephone System Board
Thur, Sept 26 7 pm Housing & Community Dev Act Committee
Friday, Sept 27 7 am Housing & Homelessness Commission
Mon, Sept 30 6:15 pm City Council Meeting: Goals
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
9/5/2013 3:43 PM