HomeMy WebLinkAbout07.22.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 22, 2013
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Grover
(II) Mayor Public Announcements
Recognition of the Youth Citizen Police Academy Graduates
(III) City Manager Public Announcements
Skate Park Update
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(VII) Consent Agenda: Alderman Rainey
City Council Agenda July 22, 2013 Page 2 of 7
7/18/2013 6:12 PM
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Harley Clarke Mansion Update
Staff requests direction from City Council regarding next steps for the Harley
Clarke Mansion Project.
For Action
(SP2) Novak Consulting Group Management Audit of Evanston Township
Staff recommends consideration of the Township Management Audit from The
Novak Consulting Group of Cincinnati, Ohio and implementation of its
recommendations for Evanston Township.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting July 8, 2013
(M2) Approval of Minutes of the Regular City Council meeting July 15, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 6/30/13 $2,801,415.86
(A2) City of Evanston Bills FY2013 7/23/13 $2,857,592.18
For Action
City Council Agenda July 22, 2013 Page 3 of 7
7/18/2013 6:12 PM
(A3.1) Approval of One-year Contract Extension with Badger Meter, Inc. for the
Water Meter Purchase Contract (Bid 12-138)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension for the Water Meter Purchase contract to Badger Meter,
Inc. (4545 West Brown Deer Road, Milwaukee, WI) in the amount of $20,000.
Funding is provided by the Water Fund Accounts 7120.65070 and 7125.65080.
For Action
(A3.2) Approval of Contract with F.E. Moran, Inc. for the 2013 HVAC Improvement
Project (Bid 13-48)
Staff recommends that City Council authorize the City Manager to execute a
contract for the base bid plus alternate bid 2 for the 2013 HVAC Improvement
Project with F.E. Moran Inc. (2265 Carlson Drive, Northbrook, IL) in the amount
of $489,300. Funding is provided by the FY2013 Capital Improvement Plan (CIP)
Accounts 416144, 415602, and 415688.
For Action
(A3.3) Approval of Contract with T.Y. Lin International for the Evanston Bicycle
Plan Update Project (Bid 13-18)
Staff recommends that City Council authorize the City Manager to execute a
contract with T.Y. Lin International (200 S. Wacker Drive, Suite 1400, Chicago IL)
in the amount of $120,321.58 for the Evanston Bicycle Plan Update project.
Funding is provided by the Chicago Metropolitan Agency for Planning (CMAP)
grant in the amount of $100,000 and the CIP Fund (415937) in the amount of
$20,321.58.
For Action
(A3.4) Approval of Contract with Schroeder & Schroeder, Inc. for the 2013 Alley
Paving Project (Bid 13-53)
Staff recommends the City Council authorize the City Manager to execute a
contract for the 2013 Alley Paving Project to Schroeder & Schroeder, Inc. (7306
Central Park, Skokie, IL) in the amount of $497,590.06. Funding is provided by
the Special Assessment Fund (6365.65515) in the amount of $252,590.06 and
CDBG Funds in the amount of $245,000. The homeowner’s portion of the special
cost is collected over a period of ten years.
For Action
(A3.5) Approval of Grandmother Park Project
Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager
to amend the agreement with the Grandmother Park Initiative and CorLands to
allow for the construction of the new park at 1125 Dewey. Grandmother Park
Initiative (GPI) has raised the required revenue needed to complete this park
according to estimates reviewed by City and Grandmother Park representatives.
GPI representatives recommend the use of Nature's Perspective for this project.
For Action
City Council Agenda July 22, 2013 Page 4 of 7
7/18/2013 6:12 PM
(A4) Approval of an Amendment to the Agency Agreement for the Management
of the Natural Gas Purchase and an Amendment to the Agreement for the
Purchase of Natural Gas for 16 City Owned Buildings
Staff recommends that the City Council authorize the City Manager to negotiate
and execute Amendment 1 to the Agency Agreement with Northwestern
University for the management of the natural gas purchase. The amendment
extends the term of the agreement through August 31, 2015. Staff also
recommends that the City Council authorize the City Manager to negotiate and
execute Amendment 5 to the agreement with Twin Eagle Resource
Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase
of natural gas for 16 City owned buildings when the strike price is below $5.00
per MMBTU. The amended term of the agreement would be effective September
1, 2015 through August 31, 2016.
For Action
(A5) Resolution 46-R-13, 1223 Simpson Street Boiler Room Apartment Lease
Renewal
Staff recommends approval of Resolution 46-R-13, authorizing the City Manager
to execute a lease between the City of Evanston and Norma and Nolan Robinson
for the Apartment located at 1223 Simpson Street for the period August 1, 2013
to July 31, 2014.
For Action
(A6) Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric
Vehicle Charging Stations
Staff recommends City Council City consideration of Ordinance 57-O-13, which
amends Title 10 regarding restricted use of Electric Vehicle Charging Stations
and parking Violation Penalties to regulate parking in electric vehicle charging
stations.
For Introduction
(A7) Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702
Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue
The Transportation/Parking Committee and staff recommend City Council City
consideration of Ordinance 79-O-13 which amends Title 10 to replace the
existing cab stand at 1702 Sherman with a three (3) minute Passenger Loading
Zone. The Music Institute of Chicago is relocating its headquarters to 1702
Sherman Avenue. A new taxicab stand is recommended for the 1600 block of
Oak Avenue.
For Introduction
City Council Agenda July 22, 2013 Page 5 of 7
7/18/2013 6:12 PM
(A8) Ordinance 81-O-13, Amending Title 10, to Create a Resident Only Parking
District
Staff recommends City Council adoption of Ordinance 81 -O-13 to create a
Evanston Resident Only Parking District adding subsection (B) District E-2: Six
o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week in the area
north of Howard Street to the Chicago Transit Authority (CTA) tracks and east of
Ridge Avenue to include Custer Avenue.
For Introduction
(A9) Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on
Hurd Avenue
Staff recommends City Council adoption of Ordinance 82-O-13 which adds both
sides of Hurd Avenue from the south alley of Central Street to the north alley of
Central Street as limited two-hour parking between the hours of nine o’clock
(9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national
holidays.
For Introduction
(A10) Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real
Estate Transfer Tax
City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25-
1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the
terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify
parties which can be classified as mortgagee and secured creditor for purposes
of a real estate transfer tax exemption.
For Introduction
(A11) Ordinance 77-O-13, Authorizing Sale of Surplus Vehicles and Equipment
Staff recommends that City Council authorize the City Manager to publicly offer
for sale various vehicles and equipment owned by the city through public auction
based on Ordinance 77-O-13. The vehicles are presently out of service. This
ordinance was introduced at the July 8, 2013 City Council meeting.
For Action
(A12) Ordinance 84-O-13 Authorizing 2013 General Obligation Bond Issue
Staff recommends approval of the attached draft ordinance number 84 -O-13 for
the FY 2013 bond issuance in the not-to-exceed amount totaling $12,700,000.
The ordinance will be completed and signed after the bond sale date, which is
tentatively scheduled for July 31, 2013. This ordinance was introduced at the July
8, 2013 City Council meeting.
For Action
City Council Agenda July 22, 2013 Page 6 of 7
7/18/2013 6:12 PM
PLANNING AND DEVELOPMENT
(P1) Approval of a Application for HOME Funds for a Tenant Based Rental
Assistance Program by Connections for the Homeless
The Housing and Homelessness Commission and staff recommend approval of a
$500,000 HOME grant to Connections for the Homeless for a 36-month Tenant
Based Rental Assistance program (TBRA) that will run from September 2013 to
August 2016; expenditures are projected as follows: $30,000 in 2013, $250,000
in 2014, $190,000 in 2015 and $25,000 in 2016. TBRA was recommended by th e
Mayor’s Task Force on Homelessness in 2012. The additional information on
outcome measurements and program administration requested by aldermen is in
the attached memo from Connections for the Homeless. This item was held in
Committee on July 8, 2013.
For Action
(P2) Resolution 44-R-13, Authorizing a Termination and Restatement of
Obligations Regarding the Church Street Plaza Development
Staff recommends that the City Council adopt Resolution 44 -R-13 authorizing the
City Manager to execute a termination and restatement of surviving obligations
regarding the Church Street Plaza Redevelopment Agreement.
For Action
The Plan Commission, Zoning Board of Appeals, and City staff recommend the
adoption of either Ordinance 86-O-13 or 89-O-13, granting Planned Development
approval to construct an eight-story tower addition to the North Shore Residence at
1611-1629 Chicago Avenue as well as a Special Use for an Independent Living Facility.
Both ordinances are the same, except that Ordinance 89-O-13, which is proposed at the
request of Mayor Tisdahl, includes an additional condition that requires the applicant to
reserve at least 10% of all residential units in the project as affordable housing.
(P3) Ordinance 86-O-13 Granting a Planned Development and Special Use at
1611-1629 Chicago Avenue, “North Shore Residence”
Ordinance 86-O-13 does not include a condition that requires the applicant to
reserve at least 10% of all residential units in the project as affordable housing.
For Introduction
(P4) Ordinance 89-O-13 Granting a Planned Development and Special Use at
1611-1629 Chicago Avenue, “North Shore Residence”
Ordinance 89-O-13 includes an additional condition that requires the applicant to
reserve at least 10% of all residential units in the project as affordable housing.
For Introduction
City Council Agenda July 22, 2013 Page 7 of 7
7/18/2013 6:12 PM
HUMAN SERVICES
(H1) Ordinance 43-O-13, Lease and Construction Agreement for City-Owned
Property at 927 Noyes Street with Piven Theater Workshop
Staff recommends consideration of Ordinance 43-O-13, “Authorizing the City
Manager to Negotiate and Execute a Lease and Construction Agreement with
Piven Theater Workshop”. This ordinance was discussed at the June 3, 2013
Human Services Committee meeting and forwarded to City Council without
recommendation. This ordinance was introduced at the July 8, 2013 City Council
meeting.
For Action
(H2) Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease
Agreement
Staff recommends that City Council consider Resolution 8-R-13 “Authorizing the
City Manager to Enter into an Amendment of a Lease Agreement with Piven
Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 2013
Human Services Committee meeting and forwarded to City Council without
recommendation. This ordinance was held at the July 8, 2013 City Council
meeting.
For Action
MEETINGS SCHEDULED THROUGH JULY 2013
Upcoming Aldermanic Committee Meetings
Tues, July 23 6 pm Special City Council Meeting: Exec Session
Wed, July 24 6 pm Transportation/Parking Committee
Wed, July 24 7:30 pm Economic Development Committee
Thurs, July 25 5:30 pm Emergency Telephone Board
Friday, July 26 7 am Housing & Homelessness Commission
Mon, July 29 6:30 pm Special Council meeting: Strategic Planning
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.