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HomeMy WebLinkAbout05.28.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, May 28, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations Business Event Day – June 20, 2013 (III) City Manager Public Announcements Fit-Friendly Worksite Gold Achievement Award from American Heart Association to Evanston Health Department Recognition of Adelita Hernandez, Citizen Engagement Coordinator Tree Summit, Saturday, June 22, 2013 (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their n ame, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business (VII) Consent Agenda: Alderman Rainey City Council Agenda May 28, 2013 Page 2 of 9 5/23/2013 5:32 PM (VIII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Resolution 34-R-13 Honoring Outgoing Township Supervisor Pat Vance City Clerk Rodney Greene recommends adoption of Resolution 34 -R-13 acknowledging service of outgoing Evanston Township Supervisor Pat Vance. For Action CONSENT AGENDA ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 5/5/13 $2,619,382.07 (A2) City of Evanston Bills FY2013 5/29/13 $3,597,201.31 (A3.1) Approval of Single-Source Purchase of Leak Detection Equipment from Fluid Conservation Systems Staff recommends approval of a single-source purchase of water main leak detection equipment from Fluid Conservation Services (502 Technecenter Drive Suite B, Milford, OH) in the amount of $53,060. Funding is provided by the Water Fund, Account 7130.65702, with a FY 2013 budget of $60,000 for the purchase of leak detection equipment. For Action City Council Agenda May 28, 2013 Page 3 of 9 5/23/2013 5:32 PM (A3.2) Approval of Contract with AVI Systems for New Camera, Mixer and Microphones for the City Council Chambers (Bid 13-33) Staff recommends that City Council authorize the City Manager to execute a contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the purchase and installation of new video cameras, mixer and microphones in the amount of $43,167. Funding is provided by the PEG dedicated funds Account 1510.52181 from FY 2012 & 13. For Action (A3.3) Approval of Sole Source Purchase of Flashback 2 Video Recording System for Patrol Squad Cars from L3 Mobile-Vision, Inc. Staff recommends approval for the sole source purchase of twenty (20) Flashback 2 in-car video recording systems from L3 Mobile-Vision, Inc. (90 Fanny Rd., Boonton, NJ) in the amount of $50,100. Funding is provided by Patrol Operations Minor Equipment Account 2210.65085, with a total FY2013 budget of $52,290. For Action (A3.4) Approval of Renewal Agreement with Open Kitchens Inc. for the 2013 Summer Food Service Program (Bid 11-01) Staff recommends that City Council approve the renewal agreement for the 2013 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-to-exceed amount of $2.446 per lunch. Estimated total value of the food costs for the program are $86,500 . Overall budgeted expenses for the 2013 program are $115,092 which includes staffing seasonal salaries, Social Security, Medicare, advertising, program supplies, sanitation fees, health inspections and food costs. The estimated revenue is $103,000 to be reimbursed through the Federal Government program to revenue account 3050.53565. For Action (A3.5) Approval of Contract Award to Construction Consulting & Disbursement Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project, (Bid 13-16) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Ecology Center Greenhouse Addition Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie Boulevard, Suite 100, Northbrook, IL) in the amount of $ 175,000. Funding is provided by FY2013 Capital Improvement Program (CIP) Account No. 415688 in the amount of $115,000.00 and the FY2013 CIP Amendment of $71,988 for a total allocation of $186,988. For Action City Council Agenda May 28, 2013 Page 4 of 9 5/23/2013 5:32 PM (A3.6) Approval of Professional Consulting Services Contract with McGuire Igleski & Associates, Inc. for the 2013 Fire Station #2 Renovation Project (RFP 13-13) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Fire Station #2 Renovation Project to McGuire Igleski & Associates, Inc. (1330 Sherman Avenue, Evanston, IL) at a total cost of $22,527. Funding is provided by FY2013 CIP Amendment Account #415827 with a budget of $53,000. For Action (A3.7) Approval of Participation in a Joint Contract for Pavement Marking Staff recommends City Council approval to participate in a contract extension through the Suburban Purchasing Cooperative (SPC) for pavement marking services to apply thermoplastic marking materials at various locations throughout the City in support of the pedestrian safety program. Participation in this contract would not exceed $75,000. Funding is provided by the Capital Improvement Fund Account 415937.65515, which has $275,000 budgeted for signage and pavement striping for pedestrian safety. For Action (A3.8) Approval of Contract with Havey Communications for Emergency Lighting & Sirens (Bid 13-15) Staff recommends City Council authorize the City Manager to execute a one (1) year contract with three (3) one (1) year renewals with Havey Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL) for the purchase of emergency lighting, sirens and after-market products and services in the amount of $68,973.60. Funding is provided by the Equipment Replacement Fund 7780.65550 ($34,486.80) and the Fleet Maintenance Fund 7710.65060 ($34,486.80). For Action (A3.9) Approval of Eight (8) Vehicle Replacement Purchase for Evanston Police Department from Currie Motors Staff recommends City Council approval for the purchase of eight (8) replacement vehicles/units for the Evanston Police Department in the amount of $222,273.98 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL), which is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner. Funding is provided by the Equipment Replacement Fund (7780.65550), and represents 12.5% of FY2013 budget for replacement vehicles and equipment. For Action City Council Agenda May 28, 2013 Page 5 of 9 5/23/2013 5:32 PM (A3.10)Contract Extension with Golf Mill Ford Inc. for Ford Original Equipment Manufacturer (OEM) Parts (Bid 12-118) Staff recommends City Council approval of a one-year contract extension for the purchase of Ford Original Equipment Manufacturer (OEM) parts in the amount of $75,000 to Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided by the Major Maintenance, Materials to Maintain Autos Account, 7710.65060. For Action (A3.11)Approval of Contract Award for 2013 Water Main Replacement & Street Resurfacing CIP Project One (Bid 13-40) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Water Main Replacement & Street Resurfacing CIP Proje ct One with Glenbrook Excavating & Contracting Inc. (20389 Weiland Road, Prairie View, IL) in the amount of $1,998,898.26. Funding is provided by the Water Fund $1,328,251.29 (733086.65515); Sewer Fund $92,247.54 (7420.65515); and CIP Street Resurfacing Fund $578,399.43 (415857.65515). For Action (A3.12)Approval of Single Source Contract with Schaefer Consulting for Data Conversion Services Staff recommends City Council authorize the City Manager to execute a single - source contract for data conversion service with Schaefer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $36,000. Funding is included as a part of the total funding cost for the New World System under the contingency for “additional implementation services above the m inimum proposed by New World Systems.” Funding will also be provided through salary savings from the retirement of the Database Administrator position. For Action (A4) Approval of Approval of Change Order No. 1 for Utility Billing Print and Mailing Services (Bid 10-32) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL), for the Utility Billing Print and Mailing Services (Bid 10-32), increasing the amount of the contract by $5,000 and extending the contract completion date by 62 days. Funding is provided by the Water Fund Account 7125.62455 in the amount of $3,000, and by the Sewer Fund Account 7400.62455 in the amount of $2,000. For Action (A5) Approval for Acceptance of the Tiny House Donation Staff recommends that the City Manager be authorized to execute an agreement with Northwestern University to accept the donation of the Tiny House for educational purposes. For Action City Council Agenda May 28, 2013 Page 6 of 9 5/23/2013 5:32 PM (A6) Resolution 30-R-13, Appointing Directors to the Solid Waste Agency of Northern Cook County (SWANCC) Staff requests adoption of Resolution 30-R-13 appointing the City of Evanston’s 2013-2015 Director and Alternate Director to SWANCC. For Action (A7) Resolution 35-R-13, Authorizing the Mayor to Execute a Highway Authority Agreement and Addendum with Ventura Realty, Ltd. Staff recommends approval of Resolution 35-R-13 authorizing the Mayor of the City of Evanston to execute a Highway A uthority Agreement and an Addendum thereto with Ventura Realty, Ltd. For Action (A8) Ordinance 42-O-13; Authorizing Sale of Surplus Property Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 42-O-13 through Manheim Auction Service (550 S. Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service. This ordinance was introduced at the May 13, 2013 City Council meeting For Action PLANNING AND DEVELOPMENT (P1) Approval of Community Partners for Affordable Housing HOME Application The Housing and Homelessness Commission and staff recommend the approval of a $277,685 forgivable HOME loan to Community Partner s for Affordable Housing (CPAH) for the acquisition and rehabilitation of two housing units for rental that is affordable for households whose incomes do not exceed 60% of the area median income. Funding is provided by the HOME fund, which currently has a balance of approximately $640,000 in HOME entitlement funds . For Action (P2) Ordinance 36-O-13 Amending the Zoning Ordinance to Rezone 1715 Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from I2 to MXE The Plan Commission and City staff recommend approval of Ordinance 36-O-13, a map amendment to rezone the property commonly known as 1715 Church Street & 1703 Darrow Avenue (PIN 10-13-221-019) and 1711 Darrow Avenue (PIN 10-13-221-018) from the I2 General Industrial District to the MXE Mixed Use Employment District. For Introduction City Council Agenda May 28, 2013 Page 7 of 9 5/23/2013 5:32 PM (P3) Ordinance 37-O-13 Amending the Zoning Ordinance to Rezone 2153, 2143 & 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green Bay Road from C2 to MXE The Plan Commission and City staff recommend ap proval of Ordinance 37-O-13, a map amendment to rezone the properties commonly known as 2153 Ashland Avenue (PIN 10-12-416-006); 2143 & 2145 Ashland Avenue (PIN 10-12-416- 008); 1523 Payne Street (PIN 10-12-416-009); 1515 Payne Street (PIN 10-12- 416-010); 2150 Green Bay Road, (PIN 10-12-416-016 & 10-12-416-017); and 2156 Green Bay Road (PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10- 12-416-015) from the C2 Commercial District to the MXE Mixed Use Employment District. For Introduction (P4) Ordinance 53-O-13 Granting a Special Use for a Resale Establishment at 1104 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 53-O-13 granting a special use permit for a Resale Establishment for office furniture at 1104 Davis Street called Not Fade Away. The applicant has complied with all zoning requirements and meets all of the standards of a Special Use in this District. For Introduction (P5) Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. This ordinance was introduced at the May 13, 2013 City Council meeting and returned to Planning and Development Committee for further amendment. For Action (P6) Ordinance 46-O-13; Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommend approval of proposed Ordinance 46-O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. The P&D Committee held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the request of 9th Ward Alderman Coleen Burrus. This ordinance was introduced at the May 13, 2013 City Council meeting For Action City Council Agenda May 28, 2013 Page 8 of 9 5/23/2013 5:32 PM (P7) Ordinance 47-O-13; Amending the Zoning Ordinance to Allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At the May 13, 2013 City Council meeting this agenda item was held for the May 20, 2013 meeting. On May 20, 2013 this ordinance was continued to the May 28, 2013 meeting. For Action HUMAN SERVICES (H1) Resolution 27-R-13; Authorizing the City to Establish a Moratorium on the Use of Unregulated Drone Technology On May 6, 2013, the Human Services Committee unanimously recommended approval of Resolution 27-R-13. This resolution was held at the May 13, 2013 City Council meeting. For Action APPOINTMENTS (APP1)For Appointment to: Library Board Patel Vaishali MEETINGS SCHEDULED THROUGH JUNE 2013 Upcoming Aldermanic Committee Meetings Mon, June 3 6 pm Rules Committee Mon, June 3 7:30 pm Human Services Committee Mon, June 10 5:45 pm A&PW, P&D, City Council meetings Wed, June 12 7 pm NU-City Committee Mon, June 17 7 pm City Council meeting Tues, June 18 7:30 pm Housing & Community Dev Act Committee Wed, June 19 6 pm MWEBE Advisory Committee Mon, June 24 5:45 pm A&PW, P&D, City Council meetings Wed, June 26 6 pm Transportation/Parking Committee Wed, June 26 7:30 pm Economic Development Committee Friday, June 28 7 am Housing & Homelessness Commission City Council Agenda May 28, 2013 Page 9 of 9 5/23/2013 5:32 PM Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is nee ded to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.