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HomeMy WebLinkAbout05.13.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 13, 2013 City Council meets at 6 p.m. Administration & Public Works (A&PW) Committee meets at 7 p.m. Planning & Development (P&D) Committee meets 10 minutes after the conclusion of A&PW meeting. ORDER OF BUSINESS (I) Invocations by Clergy Father Robert Oldershaw, St. Nicholas Church Pastor Patricia A. Efriom, Ebenezer AME Church Cantor Arik Y. Luck, Beth Emet The Free Synagogue (II) Administration of Athenian Oaths of Citizenship and Oaths of Office to Mayor, City Clerk and Township Supervisor Honorable Judge Lionel Jean-Baptiste (III) Administration of Athenian Oaths of Citizenship and Oaths of Office to Aldermen Mayor Elizabeth Tisdahl (IV) Roll Call of the 79th Evanston City Council – Begin with Alderman Rainey (V) Recess for Reception and Administration & Public Works and Planning & Development Committee meetings (VI) Reconvene Evanston City Council Meeting (VII) Mayor Public Announcements and Proclamations Mental Health Month, May 2013 (VIII) City Manager Public Announcements (IX) Communications: City Clerk City Council Agenda May 13, 2013 Page 2 of 9 5/9/2013 6:28 PM (X) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be off ered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (XI) Consent Agenda: Alderman Rainey (XII) Report of the Standing Committees Administration & Public Works - Alderman Grover Planning & Development - Alderman Fiske Human Services - Alderman Braithwaite (XIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIV) Executive Session (XV) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of April 22, 2013 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 4/21/13 $2,864,245.29 (A2) City of Evanston Bills FY2013 5/14/13 $4,433,738.05 Credit Card Activity for Period End March 31, 2013 $ 123,085.43 (A3.1) Approval of Contract with Municipal Sales for 2013 Root Treatment of Sewer Mains (Bid 13-23) Staff recommends that City Council authorize the City Manager to execute a contract for the 2013 Root Treatment of Sewer Mains (Bid 13 -23) with Municipal Sales (P.O. Box 4743, Queensbury, NY) in the amount of $44,018.95. Funding is provided by the Sewer Fund, Account 7400.62461, which has an allocation of $215,000 for this type of work. For Action City Council Agenda May 13, 2013 Page 3 of 9 5/9/2013 6:28 PM (A3.2) Approval of Contract with Swanson Flo for Pump Control Valves (Bid 13- 28) Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Pump Control Valves (Bid 13-28) with Swanson Flo (151 Cheshire Lane, Plymouth, MN) in the amount of $4 3,046. Funding is provided by the Water Fund, Account 7130.65702, which has an allocation of $152,500 for capital outlay projects. For Action (A3.3) Approval of Contract with Chicagoland Paving for 2013 MFT Street Resurfacing Project (Bid 13-31) Staff recommends that City Council authorize the City Manager to execute a contract awarding the 2013 MFT Street Resurfacing Contract (Bid 13-31) to Chicagoland Paving (225 Telser Road, Lake Zurich, IL 60047) in the amount of $1,059,900. Funding is provided from the Motor Fuel Tax Funds with an approved 2013 budgeted amount of $1,400,000. For Action (A3.4) Approval of Contract with Bolder Contractors Inc. for Davis Street Water Main & Sewer Replacement Project (Bid 13-36) Staff recommends that City Council authorize the City Manager to execute a contract for the Davis Street Water Main & Sewer Replacement Project (Bid 13- 36) with Bolder Contractors Inc. (440 Lake Cook Road, Deerfield, IL) in the amount of $2,648,200. Funding is provided by the Washington National TIF Fund in the amount of $1,025,000; the Water Fund $170,000 (733086.65515); and the Metropolitan Water Reclamation District Fund for Sewer Replacement $822,497.50. $630,702.50 is to be funded by the Water Fund through the City’s 2013 Bond sale. For Action (A3.5) Approval of Contract with Chicagoland Paving for Parking Lot Improvement Project at Central Street and Stewart Avenue (Bid 13-37) Staff recommends that City Council authorize the City Manager to execute a contract for the Central Street & Stewart Avenue parking lot rehabilitation project (Bid 13-37) with Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $419,900. Funding is provided from the Parking Fund, with a budget allocation of $540,000. For Action (A3.6) Approval of Vehicle Purchase for Evanston Police Department from Golf Mill Ford Staff recommends City Council approval for the purchase of one (1) replacemen t vehicle (Ford Expedition) for the Evanston Police Department in the total amount of $35,018 from Golf Mill Ford (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided by the Fleet Vehicle Replacement Fund (Account 7780.65550). For Action City Council Agenda May 13, 2013 Page 4 of 9 5/9/2013 6:28 PM (A3.7) Approval of Contract Award to G.A. Johnson & Son for the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project (Bid 13-02) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternates 1, 3 and 7 f or the 2013 Noyes Cultural Arts Center Chimney & Roof Repair Project with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $1,073,660. Funding is provided by: 1) $70,000 from the FY 2013 CIP Fund Account No. 415663; 2) $750,000 from a State of Illinois DCEO Grant; and 3) $434,000 from proposed FY2013 CIP Amendment. Total 2013 budget allocation is $1,254,000. For Action (A3.8) Approval of Contract Award to Quality Restorations, Inc. for the 2013 Sherman Plaza Garage Façade Repairs (Bid 13-17) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus Alternate 1 for the 2013 Sherman Plaza Garage Façade Repairs with Quality Restorations, Inc. (356 Tioga Trail, Wood Dale, IL) in the amount of $ 274,100.00. Funding is provided by: 1) $200,000 from the FY2013 Parking Fund Account No. 700506; and 2) $117,300 from FY 2013 Parking Fund Account No. 7036.65515. Total Budget allocation is $317,300. For Action (A3.9) Approval of Contract with Citywide Elevator Inspection Services, Inc. for City of Evanston-Elevator Inspection Program (RFP 13-11) Staff recommends that City Council authorize the City Manager to execute a contract for elevator inspection and plan review services with Citywide Elevator Inspection Services (7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of three years from the commencement date. After the initial term, there shall be two (2) options to renew for one (1) additional year. The FY 2013 cost of the proposed contract will be assessed on a per-unit basis and is estimated to be approximately $44,496 for a total of 824 inspections. For Action (A4) Approval of Post Debt Issuance Procedures Manual Staff recommends that City Council approve a Post De bt Issuance Manual for use in the administration of the City’s debt portfolio. The Manual is recommended by the City’s Bond Counsel, Chapman and Cutler. It is also favorably viewed by bond ratings agencies. The Manual covers the procedures and actions the City needs to take each year to maintain the tax exempt status of City debt. For Action (A5) Resolution 32-R-13; Regarding Howard Hartrey TIF District Surplus Staff recommends that City Council approve Resolution 32-R-13 declaring a surplus of $1.0M from the Howard Hartrey Tax Increment Financing (TIF) District at the end of Fiscal Year 2012. For Action City Council Agenda May 13, 2013 Page 5 of 9 5/9/2013 6:28 PM A6) Ordinance 42-O-13; Authorizing Sale of Surplus Property Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 42-O-13 through Manheim Auction Service (550 S. Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service. For Introduction (A7) Ordinance 44-O-13; Decreasing the Number of Class B1 Liquor Licenses, Closure of The Keg Staff recommends adoption of Ordinance 44 -O-13, which decreases the number of Class B1 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of Evanston, 810 Grove Street. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action (A8) Ordinance 45-O-13; Decreasing the Number of Class AA Liquor Licenses, Closure of Central Street Cafe Staff recommends adoption of Ordinance 45 -O-13, which decreases the number of Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the Central Street Cafe, 2800 Central Street. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action (A9) Ordinance 27-O-13; Special Assessment No. 1510 for Alley Paving Project, North of Madison Street, East of Sherman Avenue Staff recommends approval of Ordinance 27-O-13 by which City Council would authorize paving of the alley north of Madison Street, E ast of Sherman Avenue through the Special Assessment Process. Funding is provided by special assessment funds and by home owners to be collected over a pe riod of ten years. The City’s share of $31,445.64 is provided by the Special Assessment Fund 6365.65515. The Ordinance was introduced at the City Council meeting on April 22, 2013. For Action PLANNING AND DEVELOPMENT (P1) Approval of Sidewalk Café for JT’s Bar and Grill, 1639 Orrington Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for JT’s Bar and Grill, a Type 1 Restaurant located at 1639 Orrington Avenue. For Action (P2) Approval of Sidewalk Café for World of Beer, 1601 Sherman Avenue Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for World of Beer a Type 1 Restaurant located at 1601 Sherman Ave nue. For Action City Council Agenda May 13, 2013 Page 6 of 9 5/9/2013 6:28 PM (P3) Ordinance 49-O-13; Granting Major Zoning Relief for the Elimination of Required Parking at 623-627 ½ Howard Street Staff recommends adoption of Ordinance 49-O-13 granting major zoning relief to eliminate 8 required off -street parking spaces for a Type 1 Restaurant for a total of zero off-street parking spaces. The proposal will allow for the redevelopment of a vacant commercial space and will not negatively impact adjacent properties since there is ample street parking, and public and private parking lots. For Introduction (P4) Ordinance 50-O-13; Amending Various Portions of the City Code in order to Regulate Vacation Rentals as a Type of B&B Establishment Staff requests consideration of Ordinance 50-O-13, which would regulate vacation rentals as a subset of B&B establishments. Consequently, any vacation rental could operate only pursuant to a Special Use permit issued by the City Council after recommendation from the ZBA. For Introduction (P5) Ordinance 46-O-13; Amending the Zoning Ordinance to Allow Yard Waste Transfer Facilities as Special Uses in the I3 District. The Plan Commission and City staff recommend approval of proposed Ordinance 46-O-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special uses in the I3 General Industrial District. The P&D Committee held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the request of 9th Ward Alderman Coleen Burrus. For Introduction (P6) Resolution 31-R-13; 1890 Maple Avenue Parking Lease City Manager requests authorization from the City Council to negotiate with PARC Investment Properties, LLC regarding a parking lease for 1890 Maple Avenue as provided by Resolution 31-R-13. For Action (P7) Ordinance 47-O-13; Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. For Action City Council Agenda May 13, 2013 Page 7 of 9 5/9/2013 6:28 PM (P8) Ordinance 38-O-13; Amending the Zoning Ordinance to Increase the Production Limit for Micro-Distilleries The Plan Commission and City staff recommend adoption of Ordinance 38-O-13 amending the Zoning Ordinance to increase the allowed production limit for Micro-Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment would bring the Zoning Ordinance regulation into agreement with the City’s liquor license classification, which was amended to allow the 35,000 gallon yearly limit by Ordinance 17-O-13, adopted February 11, 2013. This Ordinance was introduced at the City Council meeting on April 22, 2013. For Action HUMAN SERVICES COMMITTEE (H1) Township of Evanston April 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of April 2013 in the amount of $110,631.39. For Action (H2) Approval of a Three Year Extension for Northwestern Football Parking on the Evanston Wilmette Golf Course during Home Football Games (Season 2013, 2014 and 2015) Staff recommends approval of the Evanston Wilmette Golf Course Association’s request for a three year extension to park cars on holes 1, 2, 11 and 12 of the golf course during Northwestern University home football games. On May 6, 2013, the Human Services Committee recommended approval of the 3 year extension. For Action (H3) Resolution 27-R-13; Authorizing the City to Establish a Moratorium on the Use of Unregulated Drone Technology On May 6, 2013, the Human Services Committee unanimously recommended approval of Resolution 27-R-13. For Action (H4) Ordinance 8-O-13; Amending Title 2, Chapter 3 of the City Code to Reflect Changes in the Commission on Aging On May 6, 2013, the Human Services Committee recommended approval of Ordinance 8-O-13. For Introduction City Council Agenda May 13, 2013 Page 8 of 9 5/9/2013 6:28 PM RULES COMMITTEE (O1) Resolution 29-R-13; Supporting Immigration Reform At the request of the Mayor, the Rules Committee referred Resolution 29-R-13 to City Council for approval on May 6, 2013. For Action ECONOMIC DEVELOPMENT COMMITTEE (O2) Resolution 25-R-13; Authorizing Financial Assistance for the Music Institute of Chicago’s Rehabilitation at 1702 Sherman Avenue The Economic Development Committee and staff recommend City Council approval of Resolution 25-R-13, authorizing the City Manager to negotiate a TIF Construction Grant Agreement with the Music Institute of Chicago for improvements to property located at 1702 Sherman Avenue . This Construction Grant Agreement would provide a refundable grant up to $165,000 . Funding is provided by The Washington National Tax Increment Financing District’s “Other Improvements” Account (5470.62605). For Action AP POINTMENTS (APP1) For Appointment to: M/W/EBE Development Committee Stephen Boyd Preservation Commission Diane Williams Public Art Committee Jason Brown Utilities Commission Eric Rosenberg MEETINGS SCHEDULED THROUGH MAY 2013 Upcoming Aldermanic Committee Meetings Wed, May 15 6:00 PM MWEBE Committee Mon, May 20 7:00 PM City Council Tues, May 21 7:30 PM Housing & Community Dev Act Committee Wed, May 22 6:00 PM Transportation/Parking Committee Wed, May 22 7:30 PM Economic Development Committee Thur, May 23 5:30 PM Emergency Telephone Board Fri, May 24 7:00 AM Housing & Homelessness Commission Tues, May 28 5:45 PM A&PW, P&D, City Council City Council Agenda May 13, 2013 Page 9 of 9 5/9/2013 6:28 PM Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.