HomeMy WebLinkAbout05.28.13
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, May 28, 2013
Administration & Public Works (A&PW) Committee meets at 5:45 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes immediately after the conclusion of
the P&D Committee meeting
ACTION SUMMARY
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements and Proclamations
Business Event Day – June 20, 2013
(III) City Manager Public Announcements
Fit-Friendly Worksite Gold Achievement Award from American Heart
Association to Evanston Health Department
Recognition of Adelita Hernandez, Citizen Engagement Coordinator
Tree Summit, Saturday, June 22, 2013
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
Resident spoke against plans for sale of Harley Clarke Mansion
Residents spoke in favor of ban on drones
(VI) Special Order of Business
City Council Agenda May 28, 2013 Page 2 of 10
5/29/2013 11:04 AM
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Grover
Planning & Development - Alderman Fiske
Human Services - Alderman Braithwaite
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
1st Ward Alderman Fiske reminded residents of the Ward meeting on June
4 at 7 pm at the Main Library. Meeting to include discussion of
Northwestern University housing needs
9th Ward Alderman Burrus referred consideration of the lakefront boat rack
selection process to Human Services Committee
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 34-R-13 Honoring Outgoing Township Supervisor Pat Vance
City Clerk Rodney Greene recommends adoption of Resolution 34-R-13
acknowledging service of outgoing Evanston Township Supervisor Pat Vance.
For Action
APPROVED BY VOTE 9-0
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 5/5/13 $2,619,382.07
APPROVED ON CONSENT AGENDA
(A2) City of Evanston Bills FY2013 5/29/13 $3,597,201.31
APPROVED ON CONSENT AGENDA
(A3.1) Approval of Single-Source Purchase of Leak Detection Equipment from
Fluid Conservation Systems
Staff recommends approval of a single-source purchase of water main leak
detection equipment from Fluid Conservation Services (502 Technecenter Drive
Suite B, Milford, OH) in the amount of $53,060. Funding is provided by the Water
Fund, Account 7130.65702, with a FY 2013 budget of $60,000 for the purchase
of leak detection equipment.
For Action APPROVED ON CONSENT AGENDA
City Council Agenda May 28, 2013 Page 3 of 10
5/29/2013 11:04 AM
(A3.2) Approval of Contract with AVI Systems for New Camera, Mixer and
Microphones for the City Council Chambers (Bid 13-33)
Staff recommends that City Council authorize the City Manager to execute a
contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the purchase and
installation of new video cameras, mixer and microphones in the amount of
$43,167. Funding is provided by the PEG dedicated funds Account 1510.52181
from FY 2012 & 13.
For Action
APPROVED ON CONSENT AGENDA
(A3.3) Approval of Sole Source Purchase of Flashback 2 Video Recording System
for Patrol Squad Cars from L3 Mobile-Vision, Inc.
Staff recommends approval for the sole source purchase of twenty (20)
Flashback 2 in-car video recording systems from L3 Mobile-Vision, Inc. (90
Fanny Rd., Boonton, NJ) in the amount of $50,100. Funding is provided by Patrol
Operations Minor Equipment Account 2210.65085, with a total FY2013 budget of
$52,290.
For Action
APPROVED ON CONSENT AGENDA
(A3.4) Approval of Renewal Agreement with Open Kitchens Inc. for the 2013
Summer Food Service Program (Bid 11-01)
Staff recommends that City Council approve the renewal agreement for the 2013
Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street,
Chicago, IL) in the not-to-exceed amount of $2.446 per lunch. Estimated total
value of the food costs for the program are $86,500. Overall budgeted expenses
for the 2013 program are $115,092 which includes staffing seasonal salaries,
Social Security, Medicare, advertising, program supplies, sanitation fees, health
inspections and food costs. The estimated revenue is $103,000 to be reimbursed
through the Federal Government program to revenue account 3050.53565.
For Action
APPROVED ON CONSENT AGENDA
(A3.5) Approval of Contract Award to Construction Consulting & Disbursement
Services, Inc. for the 2013 Ecology Center Greenhouse Addition Project,
(Bid 13-16)
Staff recommends that City Council authorize the City Ma nager to execute a
contract for the base bid for the 2013 Ecology Center Greenhouse Addition
Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie
Boulevard, Suite 100, Northbrook, IL) in the amount of $ 175,000. Funding is
provided by FY2013 Capital Improvement Program (CIP) Account No. 415688 in
the amount of $115,000.00 and the FY2013 CIP Amendment of $71,988 for a
total allocation of $186,988.
For Action
REMOVED FROM CONSENT AGENDA; HELD IN ADMINISTRATION &
PUBLIC WORKS COMMITTEE
City Council Agenda May 28, 2013 Page 4 of 10
5/29/2013 11:04 AM
(A3.6) Approval of Professional Consulting Services Contract with McGuire
Igleski & Associates, Inc. for the 2013 Fire Station #2 Renovation Project
(RFP 13-13)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2013 Fire Station #2 Renovation Project to McGuire Igleski &
Associates, Inc. (1330 Sherman Avenue, Evanston, IL) at a total cost of $22,527.
Funding is provided by FY2013 CIP Amendment Account #415827 with a budget
of $53,000.
For Action
APPROVED ON CONSENT AGENDA
(A3.7) Approval of Participation in a Joint Contract for Pavement Marking
Staff recommends City Council approval to participate in a contract extension
through the Suburban Purchasing Cooperative (SPC) for pavement marking
services to apply thermoplastic marking materials at various locations throughout
the City in support of the pedestrian safety program. Participation in this contract
would not exceed $75,000. Funding is provided by the Capital Improvement
Fund Account 415937.65515, which has $275,000 budgeted for signage and
pavement striping for pedestrian safety.
For Action
APPROVED ON CONSENT AGENDA
(A3.8) Approval of Contract with Havey Communications for Emergency Lighting
& Sirens (Bid 13-15)
Staff recommends City Council authorize the City Manager to execute a one (1)
year contract with three (3) one (1) year renewals with Havey Communications
Inc. (28835 Herky Drive # 117, Lake Bluff, IL) for the purchase of emergency
lighting, sirens and after-market products and services in the amount of
$68,973.60. Funding is provided by the Equipment Replacement Fund
7780.65550 ($34,486.80) and the Fleet Maintenance Fund 7710.65060
($34,486.80).
For Action
APPROVED ON CONSENT AGENDA
(A3.9) Approval of Eight (8) Vehicle Replacement Purchase for Evanston Police
Department from Currie Motors
Staff recommends City Council approval for the purchase of eight (8)
replacement vehicles/units for the Evanston Police Department in the amount of
$222,273.98 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL), which
is the Northwest Municipal Conference Suburban Purchasing Cooperative
Competitive Bid (SPC) winner. Funding is provided by the Equipment
Replacement Fund (7780.65550), and represents 12.5% of FY2013 budget for
replacement vehicles and equipment.
For Action
APPROVED ON CONSENT AGENDA
City Council Agenda May 28, 2013 Page 5 of 10
5/29/2013 11:04 AM
(A3.10)Contract Extension with Golf Mill Ford Inc. for Ford Original Equipment
Manufacturer (OEM) Parts (Bid 12-118)
Staff recommends City Council approval of a one-year contract extension for the
purchase of Ford Original Equipment Manufacturer (OEM) parts in the amount of
$75,000 to Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding is
provided by the Major Maintenance, Materials to Maintain Autos Account,
7710.65060.
For Action
APPROVED ON CONSENT AGENDA
(A3.11)Approval of Contract Award for 2013 Water Main Replacement & Street
Resurfacing CIP Project One (Bid 13-40)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2013 Water Main Replacement & Street Resurfacing CIP Project
One with Glenbrook Excavating & Contracting Inc. (20389 Weiland Road, Prairie
View, IL) in the amount of $1,998,898.26. Funding is provided by the Water Fund
$1,328,251.29 (733086.65515); Sewer Fund $92,247.54 (7420.65515); a nd CIP
Street Resurfacing Fund $578,399.43 (415857.65515).
For Action
APPROVED ON CONSENT AGENDA
(A3.12)Approval of Single Source Contract with Schaefer Consulting for Data
Conversion Services
Staff recommends City Council authorize the City Manager t o execute a single-
source contract for data conversion service with Schaefer Consulting (34179
Golden Lantern #105, Dana Point, CA) in the amount of $36,000. Funding is
included as a part of the total funding cost for the New World System under the
contingency for “additional implementation services above the minimum
proposed by New World Systems.” Funding will also be provided through salary
savings from the retirement of the Database Administrator position.
For Action
APPROVED ON CONSENT AGENDA
(A4) Approval of Approval of Change Order No. 1 for Utility Billing Print and
Mailing Services (Bid 10-32)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 to the agreement with Third Millennium Associates, Inc.
(4200 Cantera Drive, Suite 105, Warrenville, IL), for the Utility Billing Print and
Mailing Services (Bid 10-32), increasing the amount of the contract by $5,000
and extending the contract completion date by 62 days. Funding is provided by
the Water Fund Account 7125.62455 in the amount of $3,000, and by the Sewer
Fund Account 7400.62455 in the amount of $2,000.
For Action
APPROVED ON CONSENT AGENDA
City Council Agenda May 28, 2013 Page 6 of 10
5/29/2013 11:04 AM
(A5) Approval for Acceptance of the Tiny House Donation
Staff recommends that the City Manager be authorized to execute an agreement
with Northwestern University to accept the donation of the Tiny House for
educational purposes.
For Action
REMOVED FROM CONSENT AGENDA; APPROVED BY VOTE 8-0: ALD.
BURRUS RECUSED HERSELF
(A6) Resolution 30-R-13, Appointing Directors to the Solid Waste Agency of
Northern Cook County (SWANCC)
Staff requests adoption of Resolution 30-R-13 appointing the City of Evanston’s
2013-2015 Director and Alternate Director to SWANCC.
For Action
APPROVED ON CONSENT AGENDA
(A7) Resolution 35-R-13, Authorizing the Mayor to Execute a Highway Authority
Agreement and Addendum with Ventura Realty, Ltd.
Staff recommends approval of Resolution 35-R-13 authorizing the Mayor of the
City of Evanston to execute a Highway Authority Agreement and an Addendum
thereto with Ventura Realty, Ltd.
For Action
APPROVED ON CONSENT AGENDA
(A8) Ordinance 42-O-13; Authorizing Sale of Surplus Property
Staff recommends that City Council authorize the City Manager to publicly offer
for sale various vehicles and equipment owned by the city through public auction
based on Ordinance 42-O-13 through Manheim Auction Service (550 S.
Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service.
This ordinance was introduced at the May 13, 2013 City Council meeting
For Action
APPROVED ON CONSENT AGENDA
PLANNING AND DEVELOPMENT
(P1) Approval of Community Partners for Affordable Housing HOME Application
The Housing and Homelessness Commission and staff recommend the approval
of a $277,685 forgivable HOME loan to Community Partners for Affordable
Housing (CPAH) for the acquisition and rehabilitation of two housing units for
rental that is affordable for households whose incomes do not exceed 60% of the
area median income. Funding is provided by the HOME fund, which currently has
a balance of approximately $640,000 in HOME entitlement funds.
For Action
APPROVED ON CONSENT AGENDA
City Council Agenda May 28, 2013 Page 7 of 10
5/29/2013 11:04 AM
(P2) Ordinance 36-O-13 Amending the Zoning Ordinance to Rezone 1715
Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from I2 to
MXE
The Plan Commission and City staff recommend approval of Ordinance 36 -O-13,
a map amendment to rezone the property commonly known as 1715 Church
Street & 1703 Darrow Avenue (PIN 10-13-221-019) and 1711 Darrow Avenue
(PIN 10-13-221-018) from the I2 General Industrial District to the MXE Mixed Use
Employment District.
For Introduction
APPROVED ON CONSENT AGENDA
(P3) Ordinance 37-O-13 Amending the Zoning Ordinance to Rezone 2153, 2143
& 2145 Ashland Avenue, 1515 & 1523 Payne Street, and 2150 & 2156 Green
Bay Road from C2 to MXE
The Plan Commission and City staff recommend approval of Ordinance 37 -O-13,
a map amendment to rezone the properties commonly known as 2153 Ashland
Avenue (PIN 10-12-416-006); 2143 & 2145 Ashland Avenue (PIN 10-12-416-
008); 1523 Payne Street (PIN 10-12-416-009); 1515 Payne Street (PIN 10-12-
416-010); 2150 Green Bay Road, (PIN 10-12-416-016 & 10-12-416-017); and
2156 Green Bay Road (PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10-
12-416-015) from the C2 Commercial District to the MXE Mixed Use Employment
District.
For Introduction
APPROVED ON CONSENT AGENDA
(P4) Ordinance 53-O-13 Granting a Special Use for a Resale Establishment at
1104 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 53-O-13 granting a special use permit for a Resale Establishment for
office furniture at 1104 Davis Street called Not Fade Away. The applicant has
complied with all zoning requirements and meets all of the standards of a Special
Use in this District.
For Introduction
APPROVED ON CONSENT AGENDA
(P5) Ordinance 50-O-13; Amending Various Portions of the City Code in order to
Regulate Vacation Rentals as a Type of B&B Establishment
Staff requests consideration of Ordinance 50-O-13, which would regulate
vacation rentals as a subset of B&B establishments. Consequently, any vacation
rental could operate only pursuant to a Special Use permit issued by the City
Council after recommendation from the ZBA. This ordinance was introduced at
the May 13, 2013 City Council m eeting and returned to Planning and
Development Committee for further amendment.
For Action
REMOVED FROM CONSENT AGENDA; HELD UNTIL JUNE 10, 2013
COUNCIL MEETING. ORDINANCE RETURNED TO PLANNING &
DEVELOPMENT COMMITTEE FOR ADDITIONAL AMENDMENT
City Council Agenda May 28, 2013 Page 8 of 10
5/29/2013 11:04 AM
(P6) Ordinance 46-O-13; Amending the Zoning Ordinance to Allow Yard Waste
Transfer Facilities as Special Uses in the I3 District.
The Plan Commission and City staff recommend approval of proposed
Ordinance 46-O-13 amending the Zoning Ordinance to allow yard waste transfer
facilities as special uses in the I3 General Industrial District. The P&D Committee
held Ordinance 46-O-13 in committee at its meeting of April 22, 2013, at the
request of 9th Ward Alderman Coleen Burrus. This ordinance was introduced at
the May 13, 2013 City Council meeting
For Action
APPROVED ON CONSENT AGENDA
(P7) Ordinance 47-O-13; Amending the Zoning Ordinance to Allow Commercial
Indoor Recreation as a Special Use in the I2 District
Staff recommends approval of ordinance 47-O-13 as amended and introduced by
City Council on April 22, 2013. The ordinance as amended retains the term
“Commercial” in the zoning use and definition for “Commercial Indoor
Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At
the May 13, 2013 City Council meeting this agenda item was held for the May 20,
2013 meeting. On May 20, 2013 this ordinance was continued to the May 28,
2013 meeting.
For Action
REMOVED FROM CONSENT AGENDA; HELD UNTIL JUNE 10, 2013 CITY
COUNCIL MEETING. MOTION TO OVERTURN HOLD FAILED.
HUMAN SERVICES
(H1) Resolution 27-R-13; Authorizing the City to Establish a Moratorium on the
Use of Unregulated Drone Technology
On May 6, 2013, the Human Services Committee unanimously recommended
approval of Resolution 27-R-13. This resolution was held at the May 13, 2013
City Council meeting.
For Action
REMOVED FROM CONSENT AGENDA; APPROVED BY VOTE 5-4
APPOINTMENTS
(APP1)For Appointment to:
Library Board Patel Vaishali
APPROVED ON CONSENT AGENDA
City Council Agenda May 28, 2013 Page 9 of 10
5/29/2013 11:04 AM
MEETINGS SCHEDULED THROUGH JUNE 2013
Upcoming Aldermanic Committee Meetings
Mon, June 3 6 pm Rules Committee
Mon, June 3 7:30 pm Human Services Committee
Mon, June 10 5:45 pm A&PW, P&D, City Council meetings
Wed, June 12 7 pm NU-City Committee
Mon, June 17 7 pm City Council meeting
Tues, June 18 7:30 pm Housing & Community Dev Act Committee
Wed, June 19 6 pm MWEBE Advisory Committee
Mon, June 24 5:45 pm A&PW, P&D, City Council meetings
Wed, June 26 6 pm Transportation/Parking Committee
Wed, June 26 7:30 pm Economic Development Committee
Friday, June 28 7 am Housing & Homelessness Commission
City Council Agenda May 28, 2013 Page 10 of 10
5/29/2013 11:04 AM
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.