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HomeMy WebLinkAbout12.09.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, December 9, 2013 Reception for Evanston Mayors, Aldermen and City Clerks (6 pm) Administration & Public Works (A&PW) Committee meets a t 6:30 p.m. (Room 2404) Planning & Development (P&D) Committee meets at 7:15 pm (Room 2404) Town Board and City Council meetings convene after the conclusion of the P&D Committee meeting ORDER OF BUSINESS (I) Town of Evanston Board Meeting 4 Citizens commented on the future of the Township of Evanston (II) City Council Roll Call – Begin with Alderman Burrus (III) Mayor Public Announcements Holiday Food Basket Donations (IV) City Manager Public Announcements First Night Announcement Holiday Trash Collections (V) Communications: City Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. City Council Agenda December 9, 2013 Page 2 of 8 10/24/2013 6:42 PM Citizen commented on the City’s operations 4 Citizens commented on (SP1) Proposed Installation of Security Cameras 2 Citizens commented on the water rate changes 2 Citizens commented on the Township of Evanston Citizen announces that the City Clerk and the League of Women Voters will be a Township of Evanston voter registration drive on January 16th, 9 am to 5 pm in the Morton Civic Center room 2404 (VII) Special Order of Business: Community Cameras (VIII) Consent Agenda: Alderman Rainey (IX) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide i nformation about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 2nd Ward Aldermen encourages residents to attend the Mayor Elizabeth Tisdahl’s Community Meetings on Dec. 10th and 18th to discuss the proposed installation of security cameras along Dodge Avenue and Church Street. Also, the 2nd Ward meeting has been moved to Tues., Jan. 14th and on Jan., 10th, the City of Evanston will be hosting Evanston Procurement 101 a free to help local businesses and contractors learn how they can do business with the city's large entities. 5th Ward Aldermen announced that the 5th Ward Potluck will be on Dec. 19th (XI) Executive Session (XII) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Proposed Installation of Security Cameras Mayor Tisdahl wishes to discuss the proposed installation of security cameras along Dodge Avenue and Church Street to ensure safe passage for children walking to and from school. Police Chief Richard Eddington will provide a PowerPoint presentation on the proposed installation. Two community discussion meetings will be held on December 10 at the Levy Center and December 18 at the Fleetwood-Jourdain Center. Both meetings begin at 7 pm. For Discussion APPROVED ON CONSENT AGENDA City Council Agenda December 9, 2013 Page 3 of 8 10/24/2013 6:42 PM CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting November 25, 2013 For Action APPROVED ON CONSENT AGENDA ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 11/17/13 $2,698,450.84 (A2) City of Evanston Bills FY2013 12/10/13 $22,020,813.92 Credit Card Activity – Period Ending October 31, 2013 $ 149,937.52 For Action APPROVED ON CONSENT AGENDA (A3.1) Approval of 2014 Contract with G&L Contractors, Inc. for Debris Hauling and Disposal (Bid 13-63) Staff recommends that City Council authorize the City Manager to execute a contract for debris hauling and disposal with G&L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie, IL) in the amount of $155,540. Funding is provided by the Water Fund, Sewer Fund and Public Works General Fund Accounts, with a total budget of $159,000. For Action APPROVED ON CONSENT AGENDA (A3.2) Approval of Contract Extension with Central Parking Systems The Transportation/Parking Committee and staff recommend that the City Council approve the first and second optional year contract renewal with Central Parking Systems (CPS) (200 E. Randolph Street, Suite #5475, Chicago, IL) for the management and operation of the three Downtown Parking Facilities from January 1, 2014 to December 31, 2015 for the not -to-exceed cost of $1,592,297 for 2014 and $1,640,032 for 2015. Funding is provided by the Parking Fund with a 2014 budget of $1,654,888. For Action APPROVED ON CONSENT AGENDA (A4) Approval of Change Order #1 for Water Treatment Plant Master Flow Meter and Chemical Feed Improvements (RFP 12-151) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the water treatment plant master flow meter and chemical feed improvements project with Baxter & Woodman, Inc. (39 S. LaSalle Street, Suite 816, Chicago, IL) in the not-to-exceed amount of $7,260, increasing the contract City Council Agenda December 9, 2013 Page 4 of 8 10/24/2013 6:42 PM amount from $95,900 to $103,160.00. This change order will also extend the contract completion date by 14 months, from October 31, 2013 to December 31, 2014. Funding is provided by the Water Fund, Capital Improvement Account 733074.62140 which has a FY 2014 budget allocation of $950,000. For Action APPROVED ON CONSENT AGENDA (A5) 2013 Post Bond Issuance Report Staff recommends the City Council review and place the 2013 Post Issuance Report on file. For Action APPROVED ON CONSENT AGENDA (A6) Resolution 55-R-13, Approving Release of Certain Closed Session Minutes Recommend adoption of Resolution 55-R-13, releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. For Action APPROVED ON CONSENT AGENDA Staff recommends review and adoption by the City Council of the following eleven (11) abatement resolutions (A7.1 to A7.11). The Resolutions will abate (decrease) the amount of the 2013 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2013 is $8,920,101. (A7.1)Resolution 72-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 72-R-13 abatement for General Obligation Bonds, Series 2006. For Action APPROVED ON CONSENT AGENDA (A7.2)Resolution 73-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 73-R-13 abatement for General Obligation Bonds, Series 2006B. For Action APPROVED ON CONSENT AGENDA (A7.3)Resolution 74-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 74-R-13 abatement for General Obligation Bonds, Series 2007. For Action APPROVED ON CONSENT AGENDA City Council Agenda December 9, 2013 Page 5 of 8 10/24/2013 6:42 PM (A7.4)Resolution 75-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 75-R-13 abatement for General Obligation Bonds, Series 2008B. For Action APPROVED ON CONSENT AGENDA (A7.5)Resolution 76-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 76-R-13 abatement for General Obligation Bonds, Series 2008C. For Action APPROVED ON CONSENT AGENDA (A7.6)Resolution 77-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 77-R-13 abatement for General Obligation Bonds, Series 2008D. For Action APPROVED ON CONSENT AGENDA (A7.7)Resolution 78-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 78-R-13 abatement for General Obligation Bonds, Series 2010B. For Action APPROVED ON CONSENT AGENDA (A7.8)Resolution 79-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 79-R-13 abatement for General Obligation Bonds, Series 2011A. For Action APPROVED ON CONSENT AGENDA (A7.9)Resolution 80-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 80-R-13 abatement for General Obligation Bonds, Series 2012A. For Action APPROVED ON CONSENT AGENDA (A7.10)Resolution 81-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 81-R-13 abatement for General Obligation Bonds, Series 2013A. For Action APPROVED ON CONSENT AGENDA (A7.11)Resolution 82-R-13, General Obligation Debt Property Tax Abatement Staff recommends approval of proposed Resolution 82-R-13 abatement for General Obligation Bonds, Series 2013B. City Council Agenda December 9, 2013 Page 6 of 8 10/24/2013 6:42 PM For Action APPROVED ON CONSENT AGENDA (A8) Ordinance 127-O-13: City of Evanston 2013 Tax Levy Staff requests consideration of Tax Levy Ordinance 127 -O-13, which levies the annual property tax for General Fund Operations, Illino is Municipal Retirement Fund, and Police and Fire Pension funds in the total amount of $26,696,210. This ordinance was introduced at the November 11, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA (A9) Ordinance 128-O-13: 2013 Special Service Area #4 Tax Levy Staff requests consideration of Tax Levy Ordinance 128 -O-13, which levies the annual property tax for Special Service Area #4 in the amount of $377,548. This ordinance was introduced at the November 11, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA (A10) Ordinance 129-O-13: 2013 Evanston Public Library Tax Levy Staff requests consideration of Tax Levy Ordinance 129-O-13 which levies the annual property tax for the Evanston Public Library in the amount of $5,134,793. This ordinance was introduced at the November 11, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA (A11) Ordinance 5T-O-13: 2013 Evanston Township Tax Levy Staff requests consideration of Tax Levy Ordinance 5T -O-13 which levies the annual property tax for the Township of Evanston in the amount of $1,145,201. This ordinance was introduced at the November 11, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA (A12) Ordinance 130-O-13, Amending the Evanston City Code Relating to the City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council approval of Ordinance 130-O-13 amending the Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System. Staff is recommending a ten percent (10%) water rate increase. This ordinance was introduced at the November 25, 2013 City Council m eeting. For Action CITY COUNCIL APPROVED 6-3 City Council Agenda December 9, 2013 Page 7 of 8 10/24/2013 6:42 PM (A13) Ordinance 133-O-13, Amending the Evanston City Code Relating to the Sanitation Service Charge for 95-Gallon Containers Staff recommends City Council adoption of Ordinance 133-O-13 amending Title 8, Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase the sanitation service charge to $17.95 per month for a 95 gal lon cart. This ordinance was introduced at the November 25, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA (A14) Ordinance 131-O-13, One-Way East Traffic During Orrington School Drop- Off and Pick-Up Hours on Monticello Place between Orrington Avenue and First Alley West Staff recommends the adoption of the proposed ordinance 131-O-13 by which the City Council would amend Section 10 -11-4, Schedule IV (A) of the City Code to establish one-way east traffic on Monticello Place between Orrington Avenue and the first alley west adjacent to Orrington Elementary School during drop-off and pick-up hours. Funding for signs is provided by the Traffic Control Supplies Account 2670.65115. This ordinance was introduced at the November 25, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA (A15) Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends approval of Ordinance 132-O-13 authorizing the City to borrow funds up to $2.3 Million from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the construction of the 48” Diameter Intake Improvements Project. This ordinance was introduced at the November 25, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA PLANNING AND DEVELOPMENT COMMITTEE (P1) Resolution 71-R-13, Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement for the Main Street Transit Oriented Development Study and Plan City staff recommend that City Council approve Resolution 71-R-13 which authorizes the City Manager to execute an amendment to the professional services agreement with Parsons Brinckerhoff (230 W. Monroe, Suite 900, Chicago IL) to extend the contract term date from October 1, 2013 to March 31, 2014. There will be no additional cost incurred by the City for this extension. For Action APPROVED ON CONSENT AGENDA City Council Agenda December 9, 2013 Page 8 of 8 10/24/2013 6:42 PM (P2) Approval of 2014 Open Communities Landlord Tenant Program Grant The Housing & Homelessness Commission and staff recommend approval of a $35,000 grant to Open Communities to continue the Evanston Landlord Tenant Program. In 2013, the City of Evanston provided a grant of $30,000. This new grant would fund the continuation of services from January 1 through December 31, 2014. Funding is provided by the City’s Affordable Housing Fund, Account 5465.62770. For Action APPROVED ON CONSENT AGENDA (P3) Ordinance 123-O-13 Granting Major Zoning Relief to Establish Open Parking in the Front Yard at 1912 Livingston Street The Zoning Board of Appeals and staff recommend approval of Ordinance 123- O-13 to allow one open parking space in the front yard at 1912 Livingston Street. For Introduction APPROVED ON CONSENT AGENDA HUMAN SERVICES COMMITTEE (H1) Approval of Township of Evanston November 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of November 2013 totaling $92,538.32. For Action APPROVED ON CONSENT AGENDA MEETINGS SCHEDULED THROUGH JANU ARY 13, 2014 Upcoming Aldermanic Committee Meetings Mon, Jan 6 6 pm Rules Committee Mon, Jan 6 7:30 pm Human Services Committee Mon, Jan 13 6 pm A&PW, P&D, City Council Meetings Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.