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HomeMy WebLinkAbout11.25.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 25, 2013 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes after the conclusion of the P&D Committee meeting Action summary (I) Town of Evanston Board Meeting Citizen commented on the FY 2014 Evanston Township Budget (II) City Council Roll Call – Begin with Alderman Rainey (III) Mayor Public Announcements Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter “Red and White” Day – November 25, 2013 National Drunk and Drugged Driving (3D) Prevention Month – December 2013 (IV) City Manager Public Announcements Celebration of Evanston’s 150th Anniversary on December 9, 2013 Reorganization of Department of Parks, Recreation and Community Services 3-1-1 Update Extension of Final Street Cleaning to December 6, 2013 Holiday Trash Collections Snow Parking Restrictions (V) Communications: City Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil City Council Agenda November 25, 2013 Page 2 of 8 10/24/2013 6:42 PM manner. Citizen comments are requested to be made with these guidelines in mind. Citizen commented on the City of Evanston capital needs and operations 5 Citizens spoke against (P1) Resolution 64-R-13, Extending Time for the Applicant to Obtain a Building permit to Construct Planned Development at 708 Church Street Citizen commented on unresolved crimes case in Evanston Citizen commented on the efforts of the Mental Health Board 2 Citizen commented on the noise emanating from a Evanston Business Citizen commented City capital repairs (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 1st Ward Alderman announced that a 1st ward meeting will be held on Tuesday, December 3, 2013 from 7:00 pm to 9:00 am 2nd Ward Alderman announces that there will be a special street naming for Mr. Sam McKinley Jr. at the Levy Senior Center on Saturday November 30, 2013 at 2:00 pm (X) Executive Session (XI) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Special City Council meeting October 26, 2013 (M2) Approval of Minutes of the Regular City Council meeting October 28, 2013 (M3) Approval of Minutes of the Regular City Council meeting November 11, 2013 (M3) Approval of Minutes of the Regular City Council meeting November 18, 2013 For Action APPROVED ON CONSENT AGENDA ADMINISTRATION & PUBLIC WORKS COMMITTEE City Council Agenda November 25, 2013 Page 3 of 8 10/24/2013 6:42 PM (A1) City of Evanston Payroll through 11/3/13 $2,606,763.24 (A2) City of Evanston Bills FY2013 11/26/13 $3,239,717.82 For Action APPROVED ON CONSENT AGENDA (A3.1) Approval of Contracts for Purchase of Water Treatment Chemicals in FY 2014 (Bid 13-59) Staff recommends that City Council authorize the City Manager to execute contracts with the following five vendors to supply water treatment chemicals for FY2014: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the amount of $40,624 to supply chlorine; 3) Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the amount of $155,700 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $21,520 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $96,320 to supply blended phosphate. The total of these proposed purchases is $506,494.40. Funding is provided by various accounts in the Water Fund. For Action APPROVED ON CONSENT AGENDA (A3.2) Approval of Contract with Tank Industry Consultants for North and South Standpipe Rehabilitation Engineering Services (RFP 13-61) Staff recommends City Council authorize the City Manager to execute an agreement for North and South Standpipe Rehabilitation Engineering Services (RFP 13-61) with Tank Industry Consultants (7740 West New York Street, Indianapolis, IN) in the not-to-exceed amount of $141,720. Funding is provided by the Water Fund Account 733092.62140, with a budget of $1,250,000 for FY 2014. For Action APPROVED ON CONSENT AGENDA (A3.3) Approval of Purchase of Hardware and Installation Services from Dell, Inc. Staff recommends City Council approve the sole source purchase of server and storage hardware, Wyse desktop terminals, with licensing and related installation services from Dell, Inc., (One Dell Way, Round Rock, TX) in the amount of $134,708.29 to implement a virtual desktop environment and replace 100 desktop computers throughout the City. Funding is provided by IT Personal Computer Equipment Account 1932.65555 with a FY2013 budget of $284,200, and a current balance of $155,593. For Action APPROVED ON CONSENT AGENDA (A3.4) Approval of Purchase of Insurance/Renewals– Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2014 City Council Agenda November 25, 2013 Page 4 of 8 10/24/2013 6:42 PM Staff recommends approval to purchase the outlined policies at a total cost of $544,942. The policies will renew all insurance coverage for the City for Fiscal Year 2014. All coverage exclusive of Worker’s Compensation is budgeted at $470,000. Worker’s Compensation is budgeted at $114,400 for FY2014 budget total of $584,400. Funding is provided by the Insurance Fund, Accounts 7800.62615 and 7800.66044. For Action APPROVED ON CONSENT AGENDA (A4) Resolution 67-R-13, Authorizing the City Manager to Sign a Notification and Conditions of Grant Award to Fund the Long-Term Care Ombudsman Program Staff recommends City Council approval of Resolution 67 -R-13 authorizing the City Manager to sign notification of grant awards to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. The overall budgeted expenses for the 2014 program are $115,278, of which $27,339 will be reimbursed by the AgeOptions grant award. For Action APPROVED ON CONSENT AGENDA (A5) Resolution 66-R-13, Phase II Engineering Agreements for the Dempster Street Traffic Signal Modernization and Coordination Project Staff recommends approval of Resolution 66-R-13 authorizing the City Manager to sign the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and the Preliminary Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $68,122.37 for the Dempster Street traffic signal modernization and coordination project. Funding will be provided by the CIP Fund Account 415941. For Action APPROVED ON CONSENT AGENDA (A6) Resolution 65-R-13, Local Agency Agreement with the Illinois Department of Transportation for Construction of the Safe Routes to School Project Staff recommends approval of Resolution 65-R-13 authorizing the City Manager to sign the Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Safe Routes to School sidewalk curb extension and sidewalk slab replacement project. Funding is provided by a grant from the Federal-aid Safe Routes to School Program in the amount of $249,862. For Action APPROVED ON CONSENT AGENDA (A7) Resolution 70-R-13, Approving the Fiscal Year 2014 Budget of the City of Evanston Staff recommends approval of Resolution 70-R-13 adopting the FY 2014 Budget of the City of Evanston in the amount of $254,627,610. For Action APPROVED ON CONSENT AGENDA City Council Agenda November 25, 2013 Page 5 of 8 10/24/2013 6:42 PM (A8) Ordinance 130-O-13, Amending the Evanston City Code Relating to the City Waterworks System “Charges, Rates, Fees and Penalties” Staff recommends City Council approval of Ordinance 130-O-13 amending the Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System. Staff is recommending a ten percent (10%) water rate increase. For Introduction APPROVED ON CONSENT AGENDA (A9) Ordinance 133-O-13, Amending the Evanston City Code Relating to the Sanitation Service Charge for 95-Gallon Containers Staff recommends City Council adoption of Ordinance 133-O-13 amending Title 8, Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase the sanitation service charge to $17.95 per month for a 95 gallon cart. For Introduction APPROVED ON CONSENT AGENDA (A10) Ordinance 131-O-13, One-Way East Traffic During Orrington School Drop- Off and Pick-Up Hours on Monticello Place between Orrington Avenue and First Alley West Staff recommends the adoption of the proposed ordinance 131-O-13 by which the City Council would amend Section 10 -11-4, Schedule IV (A) of the City Code to establish one-way east traffic on Monticello Place between Orrington Avenue and the first alley west adjacent to Orrington Elementary School during drop-off and pick-up hours. Funding for signs is provided by the Traffic Control Supplies Account 2670.65115. For Introduction APPROVED ON CONSENT AGENDA (A11) Ordinance 132-O-13, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends approval of Ordinance 132-O-13 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for construction of the 48” Diameter Intake Improvements Project. This ordinance authorizes the City to borrow up to $2,300,000. Debt service will be paid from the Water Fund. For Introduction APPROVED ON CONSENT AGENDA (A12) Ordinance 100-O-13, Amending Provisions of the City Code Related to Fees and Costs for the Collection of Unpaid Fines The Transportation/Parking Committee and staff recommend that the City Council adopt Ordinance 100-O-13, which amends City Code Subsection 11-2-2- (A) to specifically provide for the imposition of costs and attorney’s fees incurred in the course of collecting parking fines left unpaid for more than 35 days. This ordinance was introduced at the November 11, 2013 City Council meeting. City Council Agenda November 25, 2013 Page 6 of 8 10/24/2013 6:42 PM For Action APPROVED ON CONSENT AGENDA (A13) Ordinance 124-O-13, Permitting Issuance of a Class M Liquor License to In Grape Company LLC, 828 Davis Street Staff recommends City Council adoption of Ordinance 124-O-13, which amends Subsection 3-4-6-(M) of the City Code to increase the number of authorized Class M liquor licenses to one (1), and thereby permit issuance of a liquor license to In Grape Company LLC d/b/a In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201. This ordinance was introduced at the November 11, 2013 City Council meeting. For Action APPROVED ON CONSENT AGENDA PLANNING AND DEVELOPMENT COMMITTEE (P1) Resolution 64-R-13, Extending Time for the Applicant to Obtain a Building Permit to Construct Planned Development Located at 708 Church Street Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend the previously approved planned development for 708 Church Street (attached as Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend Section 8 of the previously adopted Ordinance 32-O-08 to provide for an extension of the time provided for the Applicant to obtain a building permit to construct the planned development. The Applicant requests a three- year extension of the time period provided in the Ordinance from December 31, 2013 to December 31, 2016. This resolution was held at the Planning & Development Committee meeting on November 11, 2013. For Action RESOLUTION DOES NOT PASS AS AMENDED 5-4 ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Financial Assistance through the Façade Improvement Program for 1801-1805 Dempster Street The Economic Development Committee and staff recommend approval of financial assistance for a façade improvement project for the mixed -use building located at 1801-1805 Dempster Street on a 50/50 cost sharing basis in an amount not to exceed $15,185. Funding is provided by the Economic Development Fund’s Business District Improvement Fund Account 5300.65522. For Action APPROVED ON CONSENT AGENDA (O2) Resolution 51-R-13, Endorsing the Application of Autobarn Motors, Ltd. for 7b Status Designation for Commercial Development of the Property Located at 222 Hartrey Avenue The Economic Development Committee and staff recommend the approval of City Council Agenda November 25, 2013 Page 7 of 8 10/24/2013 6:42 PM Resolution 51-R-13 “Endorsing the Application of Autobarn Motors, Ltd. to the Cook County Assessor for 7b Status Designation for Commercial Development of the Vacant Property Located at 222 Hartrey Avenue, Evanston, Illinois.” A resolution from the City of Evanston in support of Autobarn Motors Ltd’s (“Autobarn”) application to the Cook County Assessor is a required supplement to the Class 7b application. For Action APPROVED ON CONSENT AGENDA RULES COMMITTEE (O3) Resolution 68-R-13, Amending City Council Rules Regarding Citizen Comment The Rules Committee recommends approval of an addition to Section 6 of the City Council Rules. The new section 6.7, which speaks to Citizen Participation, includes a rule on the receipt and acknowledgment of written comments submitted to the City Council on agenda or non-agenda items. For Action APPROVED ON CONSENT AGENDA APPOINTMENTS (APP1)For Appointment to: Age Friendly Task Force Jo-Ann Cromer Mayor’s Education Task Force Dr. Merrill Irving, Associate Vice President Continuing Education, Training & Workforce Development (Oakton District 535) Mayor’s Education Task Force Dr. Michael Carr, Assistant Dean for Academic Affairs (Oakton District 535) Mayor’s Education Task Force Dr. Pete Bavis, Assistant Superintendent for Curriculum and Instruction (ETHS District 202) Mayor’s Education Task Force Ahmadou Drame, Job Coach, (ETHS District 202) Mayor’s Education Task Force Sacella Smith, Executive Director, Youth Job Center Mayor’s Education Task Force Jeff Coney, Economic Development, Northwestern University Mayor’s Education Task Force Senator Daniel Biss, State Legislature Plan Commission Terri Dubin Plan Commission Colby Lewis For Action APPROVED ON CONSENT AGENDA City Council Agenda November 25, 2013 Page 8 of 8 10/24/2013 6:42 PM MEETINGS SCHEDULED THROUGH DECEMBER, 2013 Upcoming Aldermanic Committee Meetings Mon, Dec 2 7:30 pm Human Services Committee Mon, Dec 9 6 pm Reception, A&PW, P&D, City Council Meetings Tues, Dec 17 7:30 pm Housing & Community Development Act Ctte Wed, Dec 18 6 pm Transportation/Parking Committee Wed, Dec 18 6:30 pm M/W/EBE Advisory Committee Wed, Dec 18 7:30 pm Economic Development Committee Fri, Dec 20 7 am Housing & Homelessness Commission Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is nee ded to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.