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HomeMy WebLinkAbout08.12.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 12, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting Action Summary (I) Evanston Town Board Meeting (II) Roll Call – Begin with Alderman Rainey (III) Mayor Public Announcements and Proclamations Warren Cherry Scholarship Fund 20th Anniversary, August 17, 2013 Bennison’s Bakery 75th Anniversary (IV) City Manager Public Announcements Recognition of Douglas Gaynor, Director Parks Recreation and Community Services Police Department Promotions Update on Tree Replacements and Community Funding Labor Day Holiday Building Opening/Closing Schedules and Waste Collections (V) Communications: City Clerk (VI) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. City Council Agenda August 12, 2013 Page 2 of 10 8/16/2013 9:09 AM 6 Citizens spoke against (H4) Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Citizen commented on the City’s Bike Plan Study, the Capital Improvement Plan, and the safety of Utilities Employees at the Water Plant Evanston Township School District Superintendent Dr. Witherspoon spoke in favor of Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Citizen Commented on the dangerous traffic conditions at the intersection of Church and Davis 2 Citizens commented on future public participation efforts with residents to discuss future uses for the Harley Clarke Mansion Citizen commented on the City’s lease to the Evanston Arts Center Citizen commented on the Novak Consulting Group’s Management Audit of Evanston Township Citizen commented and thanked the City Council for their efforts in support of Workforce Development (VII) Special Order of Business (VIII) Consent Agenda: Alderman Rainey (IX) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 8th Ward Alderman has a neighborhood Meeting on August 27th, 2013 at the Levy Center The 1st W ard Alderman has a Ward Meeting on September 3 rd, 2013 at the Evanston Public Library The 2nd Ward Alderman has a Ward Meeting on September 12th, 2013 at J.E.H. Education Center. The 5th Ward Alderman has a Ward Meeting on August 15th, 2013 at 7 p.m. at the Fleetwood-Jourdain Community Center (XI) Executive Session (XII) Adjournment City Council Agenda August 12, 2013 Page 3 of 10 8/16/2013 9:09 AM SPECIAL ORDERS OF BUSINESS (SP1) Second Quarter Financial Report for Fiscal Year 2013/Proposed Budget Calendar for FY2014 Staff recommends that City Council accept and place the Second Quarter Financial Report for FY2013 on file. Staff recommends City Council adoption of the FY2014 Budget Calendar. For Action APPROVED ON THE CONSENT AGENDA CONSENT AGENDA (M1) Approval of Minutes of the Special City Council meeting July 29, 2013 For Action Approved on the Consent Agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 7/14/13 $2,983,335.61 Payroll through 7/28/13 $2,967,828.82 (A2) City of Evanston Bills FY2013 7/13/13 $3,239,371.41 Credit Card Activity Period End June 30, 2013 $ 142,179.70 For Action APPROVED ON THE CONSENT AGENDA (A3.1) Approval of an Agreement with Greeley and Hansen for the Evanston Water Utility Electrical Study (RFP 13-25) Staff recommends City Council authorize the City Manager to execute an agreement for the Evanston Water Utility Electrical Study with Greeley and Hansen (100 S. Wacker Drive, Suite 1400, Chicago, IL) in the not-to-exceed amount of $73,220. Funding is provided by the Water Fund Account 7100.62180, which has a FY 2013 budget allocation of $75,000. For Action APPROVED ON THE CONSENT AGENDA (A3.2) Approval of Final Vehicle and Equipment Purchase for FY2013 Staff recommends City Council approval for the final vehicle and equipmen t purchase for FY2013 of nine (9) replacement vehicles/units in the total amount of $434,165.98 as follows: Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) City Council Agenda August 12, 2013 Page 4 of 10 8/16/2013 9:09 AM in the amount of $292,180; Patten Caterpillar (635 W. Lake Street, Elmhurst, IL) in the amount of $93,585.98; and H. Barber & Sons Incorporated (15 Raytkwich Drive, Naugatuck, CT) in the amount of $48,400. Funding for these purchases is provided by the Equipment Replacement Fund Account 7780.65550, which has a FY2013 budget of $2,036,733. For Action APPROVED ON THE CONSENT AGENDA (A3.3) Approval of Amendment with Schafer Consulting for Project Management Support Services for New World Financial System Implementation Staff recommends that City Council authorize the City Manager to execute an amendment for additional information technology support services with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) in the amount of $83,950. Funding for this item will be provided by General Fund salary vacancy savings totaling approximately $140,000. For Action APPROVED ON THE CONSENT AGENDA (A3.4) Approval of Amendment for City Council Chambers and Room 2404 Camera and Technology Project Staff recommends that the City Council authorize the City Manager to execute an amendment for the contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the Civic Center camera and technology project for a not-to-exceed amount of $97,000. Funding is provided by the PEG dedicated funds from FY 2012 & 13 (Account 1510.52181- PEG Fees) for $72,000; and from the 2013 Capital Improvement Plan for $25,000. For Action APPROVED ON THE CONSENT AGENDA (A4.1) Approval of the McDaniel Street Lighting Project Change Order No. 1 (Bid 13-49) Staff recommends that City Council authorize the City Manager to execu te Change Order No. 1 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $12,847.20. This Change Order will expand the scope of the contract to include the construction of street lights on McDaniel Street. Funding for this work will be from Pedestrian Safety Improvements CIP Account (415937) which has a budget of $275,000. For Action APPROVED ON THE CONSENT AGENDA (A4.2) Ap proval of Church Street/Evanston Township High School Lighting Project Change Order No. 2 (Bid 13-49) City Council Agenda August 12, 2013 Page 5 of 10 8/16/2013 9:09 AM Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2013 Capital Improvements Plan Street Resurfacing Project Phase III with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $79,802.40. This Change Order will expand the scope of the contract to include the construction of street lights on Church Street. Funding will be provided by the Church Street Streetlights CIP Account (416147) which has a budget of $85,000. For Action APPROVED ON THE CONSENT AGENDA (A5) Resolution 43-R-13; Utility Easement with GENDELL/WNB LLC for Trader Joe’s Development Staff recommends that the City Council adopt Resolution 43-R-13 granting a utility easement to GENDELL/WNB LLC for Trader Joe’s Development. The easement will be for a 70-year period. No City funding is required for this easement. For Action APPROVED ON THE CONSENT AGENDA (A6) Resolution 47-R-13 Authorization for Boat Access Area Development (BAAD) Grant Application Staff recommends City Council approval of Resolution 47-R-13 which authorizes the City Manager to sign the Certification Statement for the Boat Acces s Area Development (BAAD) grant application through the Illinois Department of Natural Resources for the Church Street Boat Ramp Renovations Project. For Action APPROVED ON THE CONSENT AGENDA (A7) Resolution 48-R-13 Authorizing the City Manager Submit an Illinois Transportation Enhancement Program (ITEP) Grant Application for Sheridan Road and Chicago Avenue Bike Path Staff recommends approval of Resolution 48-R-13 authorizing the City Manager to certify and submit an Illinois Transportation Enhancement P rogram (ITEP) application for the Sheridan Road bike path (from Ridge Avenue to Chicago Avenue) and the Chicago Avenue bike path (from Sheridan Road to Church Street). The total cost of funding this project is estimated to be $1,865,503 of which $1,492,403 would be funded by ITEP Grant funds. The remaining $373,100 would be funded by the City of Evanston FY2014 Capital Improvement Plan. For Action APPROVED ON THE CONSENT AGENDA City Council Agenda August 12, 2013 Page 6 of 10 8/16/2013 9:09 AM (A8) Resolution 50-R-13 Authorizing the City Manager to Submit an Application for Grant Funds from the Transportation Alternatives Program to Extend the Regional Bike Share System to Evanston Staff recommends that City Council approve Resolution 50-R-13 authorizing the City Manager to submit an application for grant funds from th e Transportation Alternatives program to extend the Regional Bike Share System to Evanston as a Bike Share Pilot Program. A 20% cost match in the amount of $94,500 is required for the grant and can be provided by the Parking Fund or through short term bonds. Staff will also be exploring financial support from Northwestern University, Northshore University Health System and Rotary International to support the capital and operating expenses of the Bike Share Pilot Program. For Action Approved by Council as Amended to included alternative Bike Share Stations 8 – 0 (A9) Ordinance 94-O-13 Decreasing the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicago Ave. Staff recommends adoption of Ordinance 94 -O-13, which decreases the number of Class O liquor licenses from three to two. For Introduction APPROVED ON THE CONSENT AGENDA (A10) Ordinance 95-O-13 Increasing the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicago Ave Staff recommends adoption of Ordinance 94 -O-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue . For Introduction APPROVED ON THE CONSENT AGENDA (A11) Ordinance 96-O-13 Amendment to the Howard/Hartrey Tax Increment Financing District Staff recommends adoption of Ordinance 96-O-13, “Amending the Redevelopment Plan and Project and Redevelopment Project Area, Confirming Tax Increment Allocation Financing, Convening a Joint Review Board, and Calling a Public Hearing Regarding the Proposed First Amendment to the Howard/Hartrey Redevelopment Project Area”. Suspension of the Rules is requested for Introduction and Action at City Council meeting August 12, 2013. For Introduction and Action APPROVED BY COUNCIL 8 – 0 (A12) Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric Vehicle Charging Stations Staff recommends City Council City consideration of Ordinance 57-O-13, which amends Title 10 regarding restricted use of Electric Vehicle Charging Stations and parking Violation Penalties to regulate parking in electric vehicle charging City Council Agenda August 12, 2013 Page 7 of 10 8/16/2013 9:09 AM stations. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action APPROVED ON THE CONSENT AGENDA (A13) Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702 Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue The Transportation/Parking Committee and staff recommend City Council City consideration of Ordinance 79-O-13 which amends Title 10 to replace the existing cab stand at 1702 Sherman with a three (3) minute Passe nger Loading Zone. The Music Institute of Chicago is relocating its headquarters to 1702 Sherman Avenue. A new taxicab stand is recommended for the 1600 block of Oak Avenue. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action Approved on the Consent Agenda (A14) Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on Hurd Avenue Staff recommends City Council adoption of Ordinance 82 -O-13 which adds both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action APPROVED ON THE CONSENT AGENDA (A15) Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25- 1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. This ordinance was introduced at the July 22, 2013 City Council meeting. For Action APPROVED ON THE CONSENT AGENDA PLANNING AND DEVELOPMENT (P1) Ordinance 87-O-13 Granting a Special Use for a Commercial Indoor Recreation Facility at 2025 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 87-O-13 granting a special use permit for the operation of a City Council Agenda August 12, 2013 Page 8 of 10 8/16/2013 9:09 AM Commercial Indoor Recreation Facility at 2025 Dempster Street. Applicant Lander Brown proposes to utilize the currently vacant warehouse-style facility at as a practice and skills training facility for the Evanston Soccer Association. For Introduction COUNCIL APPROVED INTRODUCTION AND ADOPTION 8 – 0 (P2) Ordinance 93-O-13, Granting a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-O-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. For Introduction APPROVED ON THE CONSENT AGENDA (P3) Approval of Three Year Extension of Planned Development at 1603 -1629 Orrington Avenue Staff recommends approval of the requested three year extension to the adopted Planned Development at 1603-1629 Orrington Avenue. The property owner cites challenges due to the economic downturn and does not want to start construction of the final phase of the Planned Development until market conditions improve and leasing activity for the existing retail space at the property improve. For Action APPROVED ON THE CONSENT AGENDA (P4) Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Staff recommends consideration of Ordinance 86-O-13, granting Special Use for a Planned Development and Independent Living Facility at 1611-1629 Chicago Avenue, “North Shore Residence.” This ordinance was introduced at the July 22, 2013 City Council meeting. For Action APPROVED ON THE CONSENT AGENDA HUMAN SERVICES (H1) Approval of Township of Evanston July 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of Ju ly 2013 in the amount of $155,878.49. For Action APPROVED ON THE CONSENT AGENDA City Council Agenda August 12, 2013 Page 9 of 10 8/16/2013 9:09 AM (H2) Approval of Torrens Funding for Lead Paint Removal Expentitures Staff and Human Services Committee recommend City Council approval of two payments to be made from Account 2435.65127 Lead Paint Hazard Grant for lead rehabilitation at the following properties: 806-808 Reba Place ($56,000.00) and 1621 Fowler Avenue ($9,100.00). Funding is provided from the Torrens Indemnity Fund (Torrens Act 735 ILCS 35/0.01). The City of Evanston serves as a pass through for funding from Account: 2435.55231. For Action APPROVED ON THE CONSENT AGENDA (H3) Approval of 2013 Agreement with Youth Job Center of Evanston for Career Pathways to Sustainable Employment Program Staff and the Human Services Committee recommend approval of the agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL) to provide fifteen disconnected and unemployed young adults with a career pathway plan that leads to educational/work trade certification, etc., employment, supportive services, career counseling, educational support and transportation assistance over 24 months in an amount not to exceed $80,000 for FY 2013. Funding is provided by Parks, Recreation and Community Services Account 3215.62490. For Action APPROVED ON THE CONSENT AGENDA (H4) Resolution 38-R-13, Intergovernmental Agreement with ETHS District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the creation of a “School Safe Zone” (the “Intergovernmental Agreement”). For Action APPROVED BY COUNCIL 7 – 2 TO HOLD UNTIL THE SEPTEMBER 9th, 2013 COUNCIL MEETING (H5) Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease Agreement Staff recommends that City Council adopt Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Co uncil without recommendation. This ordinance was held at the July 8, 2013 City Council meeting. For Action APPROVED ON THE CONSENT AGENDA City Council Agenda August 12, 2013 Page 10 of 10 8/16/2013 9:09 AM MEETINGS SCHEDULED THROUGH SEPTEMBER 16, 2013 Upcoming Aldermanic Committee Meetings Wed, Aug 21 6 pm M/W/EBE Committee Friday, Aug 23 7 am Housing & Homelessness Commission Wed, Aug 28 6 pm Transportation/Parking Committee Wed, Aug 28 7:30 pm Economic Development Committee Mon, Sept 9 5:45 pm A&PW, P&D, City Council Meetings Tues, Sept 10 7 pm Housing & Community Dev Act Committee Wed, Sept 11 7 pm Northwestern University/City Committee Mon, Sept 16 7 pm Human Services Committee Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.