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HomeMy WebLinkAbout07.22.13 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 22, 2013 Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes immediately after the conclusion of the P&D Committee meeting Action Summary (I) Roll Call – Begin with Alderman Grover (II) Mayor Public Announcements Recognition of the Youth Citizen Police Academy Graduates (III) City Manager Public Announcements Skate Park Update (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. 35 Residents commented on (SP1) the Harley Clarke Mansion Update 1 Resident spoke against (H1) Ordinance 43-0-13, Lease and Construction Agreement for the City-Owned Property at 927 Noyes Street with Piven Theatre Workshop 1 Resident spoke in favor of (A3.5) the approval of Grandmother Park Project 1 Resident Commented on the Evanston Art Center City Council Agenda July 22, 2013 Page 2 of 8 7/23/2013 3:24 PM (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 5th Ward Aldermen reminded residents that a National Night Out will be held on August 6, 2013. 5th Ward Residents will meet on the corner of Church and Dodge. The 8th W ard Aldermen also reminded residents that the Star Light Concert will be held on August 8, 2013 at Twiggs Park. The 8th Ward Aldermen reminded the community that on Thursday July 25, 2013 the City of Evanston will hold its third annual Food Truck Festival at Brummel Park. The 6th Ward Aldermen reminded residents to take precautions against the West Nile Virus (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Harley Clarke Mansion Update Staff requests direction from City Council regarding next steps for the Harley Clarke Mansion Project. For Action Approved by Council 6-3 to decline the sale of the Harley Clark Mansion Council also motioned and approved 9-0 to allow the City Manager to pursue alternative uses for the Harley Clarke Mansion (SP2) Novak Consulting Group Management Audit of Evanston Township Staff recommends consideration of the Township Management Audit from The Novak Consulting Group of Cincinnati, Ohio and implementation of its recommendations for Evanston Township. City Council Agenda July 22, 2013 Page 3 of 8 7/23/2013 3:24 PM For Action Reported CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting July 8, 2013 (M2) Approval of Minutes of the Regular City Council meeting July 15, 2013 For Action Approved on the Consent Agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 6/30/13 $2,801,415.86 (A2) City of Evanston Bills FY2013 7/23/13 $2,857,592.18 For Action Approved on Consent Agenda (A3.1) Approval of One-year Contract Extension with Badger Meter, Inc. for the Water Meter Purchase Contract (Bid 12-138) Staff recommends that City Council authorize the City Manager to execute a one- year contract extension for the Water Meter Purchase contract to Badger Meter, Inc. (4545 West Brown Deer Road, Milwaukee, WI) in the amount of $20,000. Funding is provided by the Water Fund Accounts 7120.65070 and 7125.65080. For Action Approved on Consent Agenda (A3.2) Approval of Contract with F.E. Moran, Inc. for the 2013 HVAC Improvement Project (Bid 13-48) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid plus alternate bid 2 for the 2013 HVAC Improvement Project with F.E. Moran Inc. (2265 Carlson Drive, Northbrook, IL) in the amount of $489,300. Funding is provided by the FY2013 Capital Improvement Plan (CIP) Accounts 416144, 415602, and 415688. For Action Approved on Consent Agenda (A3.3) Approval of Contract with T.Y. Lin International for the Evanston Bicycle Plan Update Project (Bid 13-18) Staff recommends that City Council authorize the City Manager to execute a contract with T.Y. Lin International (200 S. Wacker Drive, Suite 1400, Chicago IL) in the amount of $120,321.58 for the Evanston Bicycle Plan Update project. Funding is provided by the Chicago Metropolitan Agency for Planning (CMAP) City Council Agenda July 22, 2013 Page 4 of 8 7/23/2013 3:24 PM grant in the amount of $100,000 and the CIP Fund (415937) in the amount of $20,321.58. For Action Approved by Council 9-0 (A3.4) Approval of Contract with Schroeder & Schroeder, Inc. for the 2013 Alley Paving Project (Bid 13-53) Staff recommends the City Council authorize the City Manager to execute a contract for the 2013 Alley Paving Project to Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL) in the amount of $497,590.06. Funding is provided by the Special Assessment Fund (6365.65515) in the amount of $252,590.06 and CDBG Funds in the amount of $245,000. The homeowner’s portion of the special cost is collected over a period of ten years. For Action Approved on Consent Agenda (A3.5) Approval of Grandmother Park Project Staff recommends adoption of Resolution 36-R-13 authorizing the City Manager to amend the agreement with the Grandmother Park Initiative and CorLands to allow for the construction of the new park at 1125 Dewey. Grandmother Park Initiative (GPI) has raised the required revenue needed to complete this park according to estimates reviewed by City and Grandmother Park representatives. GPI representatives recommend the use of Nature's Perspective for this project. For Action Approved by Council 8-1 (A4) Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 1 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment extends the term of the agreement through August 31, 2015. Staff also recommends that the City Council authorize the City Manager to negotiate and execute Amendment 5 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX) for the purchase of natural gas for 16 City owned buildings when the strike price is below $5.00 per MMBTU. The amended term of the agreement would be effective September 1, 2015 through August 31, 2016. For Action Approved on Consent Agenda (A5) Resolution 46-R-13, 1223 Simpson Street Boiler Room Apartment Lease Renewal Staff recommends approval of Resolution 46-R-13, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson City Council Agenda July 22, 2013 Page 5 of 8 7/23/2013 3:24 PM for the Apartment located at 1223 Simpson Street for the period August 1, 2013 to July 31, 2014. For Action Approved on Consent Agenda (A6) Ordinance 57-O-13, Amending Title 10, to Regulate Parking in Electric Vehicle Charging Stations Staff recommends City Council City consideration of Ordinance 57-O-13, which amends Title 10 regarding restricted use of Electric Vehicle Charging Stations and parking Violation Penalties to regulate parking in electric vehicle charging stations. For Introduction Approved on Consent Agenda (A7) Ordinance 79-O-13, Amending Title 10, Passenger Loading Zone at 1702 Sherman Avenue and Taxicab Stand on 1600 Block of Oak Avenue The Transportation/Parking Committee and staff recommend City Council City consideration of Ordinance 79-O-13 which amends Title 10 to replace the existing cab stand at 1702 Sherman with a three (3) min ute Passenger Loading Zone. The Music Institute of Chicago is relocating its headquarters to 1702 Sherman Avenue. A new taxicab stand is recommended for the 1600 block of Oak Avenue. For Introduction Approved on Consent Agenda (A8) Ordinance 81-O-13, Amending Title 10, to Create a Resident Only Parking District Staff recommends City Council adoption of Ordinance 81 -O-13 to create a Evanston Resident Only Parking District adding subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week in the area north of Howard Street to the Chicago Transit Authority (CTA) tracks and east of Ridge Avenue to include Custer Avenue. For Introduction Approved by Council 9-0 (A9) Ordinance 82-O-13, Amending Title 10, to Impose Two-Hour Parking on Hurd Avenue Staff recommends City Council adoption of Ordinance 82-O-13 which adds both sides of Hurd Avenue from the south alley of Central Street to the north alley of Central Street as limited two-hour parking between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays. For Introduction Approved on Consent Agenda (A10) Ordinance 83-O-13, Amending Sections 3-25-1 and 3-25-6 Regarding Real Estate Transfer Tax City Council Agenda July 22, 2013 Page 6 of 8 7/23/2013 3:24 PM City Clerk recommends approval of Ordinance 83-O-13 to amend Sections 3-25- 1 and 3-25-6 of the Real Estate Transfer Tax, which adds a definition of the terms “Mortgagee and Secured Creditor”. The definition is necessary to clarify parties which can be classified as mortgagee and secured creditor for purposes of a real estate transfer tax exemption. For Introduction Approved on Consent Agenda (A11) Ordinance 77-O-13, Authorizing Sale of Surplus Vehicles and Equipment Staff recommends that City Council authorize the City Manager to publicly offer for sale various vehicles and equipment owned by the city through public auction based on Ordinance 77-O-13. The vehicles are presently out of service. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action Approved on Consent Agenda (A12) Ordinance 84-O-13 Authorizing 2013 General Obligation Bond Issue Staff recommends approval of the attached draft ordinance number 84 -O-13 for the FY 2013 bond issuance in the not-to-exceed amount totaling $12,700,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for July 31, 2013. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action Approved on Consent Agenda PLANNING AND DEVELOPMENT (P1) Approval of a Application for HOME Funds for a Tenant Based Rental Assistance Program by Connections for the Homeless The Housing and Homelessness Commission and staff recommend approval of a $500,000 HOME grant to Connections for the Homeless for a 36-month Tenant Based Rental Assistance program (TBRA) that will run from September 2013 to August 2016; expenditures are projected as follows: $30,000 in 2013, $250,000 in 2014, $190,000 in 2015 and $25,000 in 2016. TBRA was recommended by the Mayor’s Task Force on Homelessness in 2012. The additional information on outcome measurements and program administration requested by aldermen is in the attached memo from Connections for the Homeless. This item was held in Committee on July 8, 2013. For Action Approved on Consent Agenda (P2) Resolution 44-R-13, Authorizing a Termination and Restatement of Obligations Regarding the Church Street Plaza Development Staff recommends that the City Council adopt Resolution 44 -R-13 authorizing the City Manager to execute a termination and restatement of surviving obligations regarding the Church Street Plaza Redevelopment Agreement. For Action City Council Agenda July 22, 2013 Page 7 of 8 7/23/2013 3:24 PM Approved on Consent Agenda The Plan Commission, Zoning Board of Appeals, and City staff recommend the adoption of either Ordinance 86-O-13 or 89-O-13, granting Planned Development approval to construct an eight-story tower addition to the North Shore Residence at 1611-1629 Chicago Avenue as well as a Special Use for an Independent Living Facility. Both ordinances are the same, except that Ordinance 89-O-13, which is proposed at the request of Mayor Tisdahl, includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. (P3) Ordinance 86-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 86-O-13 does not include a condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction Approved by Council 8-1 (P4) Ordinance 89-O-13 Granting a Planned Development and Special Use at 1611-1629 Chicago Avenue, “North Shore Residence” Ordinance 89-O-13 includes an additional condition that requires the applicant to reserve at least 10% of all residential units in the project as affordable housing. For Introduction Withdrawn HUMAN SERVICES (H1) Ordinance 43-O-13, Lease and Construction Agreement for City-Owned Property at 927 Noyes Street with Piven Theater Workshop Staff recommends consideration of Ordinance 43-O-13, “Authorizing the City Manager to Negotiate and Execute a Lease and Construction Agreement with Piven Theater Workshop”. This ordinance was discussed at the June 3, 2013 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was introduced at the July 8, 2013 City Council meeting. For Action Approved by Council 9-0 to table discussion for a later date (H2) Resolution 8-R-13, Amendment of 2011 Piven Theatre Workshop Lease Agreement Staff recommends that City Council consider Resolution 8-R-13 “Authorizing the City Manager to Enter into an Amendment of a Lease Agreement with Piven Theatre Workshop, Inc.”. This resolution was discussed at the June 3, 20 13 Human Services Committee meeting and forwarded to City Council without recommendation. This ordinance was held at the July 8, 2013 City Council meeting. For Action No Action Taken City Council Agenda July 22, 2013 Page 8 of 8 7/23/2013 3:24 PM MEETINGS SCHEDULED THROUGH JULY 2013 Upcoming Aldermanic Committee Meetings Tues, July 23 6 pm Special City Council Meeting: Exec Session Wed, July 24 6 pm Transportation/Parking Committee Wed, July 24 7:30 pm Economic Development Committee Thurs, July 25 5:30 pm Emergency Telephone Board Friday, July 26 7 am Housing & Homelessness Commission Mon, July 29 6:30 pm Special Council meeting: Strategic Planning Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.