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07.24.23
AGENDA City Council Monday, July 24, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee (cancelled) City Council convenes at 5:30pm or the conclusion of Administration & Public Works Committee Join Zoom Meeting: https://us06web.zoom.us/j/87865873459?pwd=NXRDOW1ybm81RWpiNUxOMjkxbTlTdz09 Meeting ID: 878 6587 3459 Passcode: 105427 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact 847-866-2919 (Voice) or 847-866-5095 (TTY). Requests for access assistance must be made 48 hours (two working days) in advance. Requests received with less than 48 hours (two working days) advance notice will be attempted using best efforts, but cannot be guaranteed. Page (I) ROLL CALL - COUNCILMEMBER KELLY (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Page 1 of 345 (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wish ing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers , a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI) CONSENT AGENDA - CITY COUNCIL MINUTES M1. Approval of the Minutes of the Regular City Council meeting of July 10, 2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of July 10, 2023 For Action Approval of the Minutes of the Regular City Council meeting of July 10, 2023 15 - 27 Page 2 of 345 (VII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1. Approval of the City of Evanston Payroll and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of June 19, 2023, through July 2, 2023, in the amount of $3,707,941.88 and the Bills List for July 25, 2023, in the amount of $6,111,276.78. For Action Approval of the City of Evanston Payroll and Bills List 28 - 57 A2. Approval of a Contract Award with CDM Smith Incorporated for FY 2023, 2024, & 2025 PFAS Treatment Technique Study Services Staff recommends City Council authorize the City Manager to execute an agreement with CDM Smith Incorporated (125 S. Wacker Drive, Suite 2510 Chicago, IL 60606) to provide PFAS treatment technique study services in the not-to-exceed amount of $1,572,410.00. Funding is provided by the Water Depreciation Improvement & Extension Fund Business Unit (Account 513.71.7330.62145), which has an approved FY 2023 budget amount of $500,000, all of which is remaining. Additional funding will need to be budgeted in FY 2024 and FY 2025. For Action Approval of a Contract Award with CDM Smith Incorporated for FY 2023, 2024, & 2025 PFAS Treatment Technique Study Services 58 - 62 A3. Approval of Contract with Duke’s Root Control, Inc. for 2023 to 2025 Root Treatment (Bid No. 23-37) Staff recommends the City Council authorize the City Manager to execute an agreement with Duke’s Root Control, Inc. (400 Airport Road, Suite E, Elgin, IL 60123) for 2023 to 2025 Root Treatment (Bid No. 23 - 37) in the amount of $199,677.21. Funding for this project is from the Sewer Fund (Account No. 515.40.4535.62461), which has an approved FY 2023 budget of $550,000, of which $498.903.60 is remaining. The 2022 root treatment work has a bid price of $65,699.58. Staff proposes to budget $70,000.00 for root treatment in this same account in future years. For Action Approval of Contract with Duke’s Root Control, Inc. for 2023 to 2025 Root Treatment (Bid No. 23-37) 63 - 67 Page 3 of 345 A4. Approval of One-Year Renewal of Milestone XProtect Premium Support 2023 Staff recommends the City Manager authorize payment of $32,558.55 to Convergint Technologies, LLC(35257 Eagle Way, Chicago, IL 60678) to renew support for the City’s Milestone XProtect Corporate video management system (VMS). Three quotes were obtained, with Convergint Technologies, LLC prevailing with the lowest price. This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $533,175.73. For Action Approval of One-Year Renewal of Milestone XProtect Premium Support 2023 68 - 79 A5. Approval of a One-Year Renewal of the ArcGIS Software with Esri, Inc.- 2023 Staff recommends the City Council authorize the City Manager to execute a sole source agreement for the annual support and licensing renewal of the Esri ArcGIS Desktop, Enterprise and Online software products with Esri, Inc. (380 New York Street, Redlands, CA 92373) for $33,861. The total cost of this renewal is $33,861. Funding in the amount of $24,819 will be charged to IT account 100.19.1932.62340 (IT Computer Software) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $533,175.73.The remaining balance of $9,042 will be split among the other five following GL Accounts; $5,437 to Public Works (Account 100.40.4400.62340), $1,614 to the City Manager’s Office (100.15.1535.62490), $1,076 to Police (Account 100.22.2205.62490), $538 to Library (Account 185.48.4835.62340), and $377 to Fire (Account 100.23.2305.62335). For Action Approval of a One-Year Renewal of the ArcGIS Software with Esri, Inc.- 2023 80 - 87 Page 4 of 345 A6. Approval of a Contract Award with Capitol Cement Co., Inc. for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) Staff recommends that City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) in the amount of $676,377.00. Funding is provided from Special Assessment Fund (Account No. 420.40.6000.65515 - 423001) in the amount of $676,377.00, which has an available 2023 budget of $750,000. For Action Approval of a Contract Award with Capitol Cement Co., Inc. for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) 88 - 91 A7. Approval of a Contract with Water Resources Inc. for FY 2023 & 2024 Water Meter Purchases (Bid 23-41) Staff recommends the City Council authorize the City Manager to execute an agreement with Water Resources Inc. (390 Sadler Ave, Elgin IL. 60120) for the period of FY 2023 & 2024 to provide water meters (Bid 23-41) in the not-to-exceed amount of $333,289.00. Funding will be provided by the Water Billing Business Unit (Account 510.40.4208.65070), which has an approved FY 2023 budget of $205,000 and a YTD balance of $203,417.31. In addition, funding will be provided by the Water Other Operations Business Unit (Account 510.40.4225.65080), which has an approved FY 2023 budget of $30,000 and a YTD balance of $6,305.05. For Action Approval of a Contract with Water Resources Inc. for FY 2023 & 2024 Water Meter Purchases (Bid 23-41) 92 - 93 Page 5 of 345 A8. Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One Year Staff recommends City Council approval of fuel purchases from July 6, 2023, through July 5, 2024, in the not to exceed the amount of $850,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). The vendor is the current Suburban Purchasing Cooperative (SPC) Governing Board Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding for this purchase will be from the Fleet Fund - Petroleum Products (Account 600.19.7710.65035) with a FY 2023 budget of $750,000 and a YTD balance of $307,339. Staff expects to go over the budgeted amount by $150,000 for 2023 and will need an expense increase for 2024. For Action Approval to Purchase Fuel from Al Warren Oil Company, In c. for One Year 94 - 97 A9. Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab and one (1) 2024 Ford F550 4x4 Utility Truck for the Recycling & Environmental Maintenance Division (REM) and Traffic Division of the Public Works Agency (PWA) Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive, Merrillville, IN 46410) in the amount of $208,050.75 for the purchase of one (1) 2024 Ford F550 Extended Cab as a replacement for existing vehicle #702 for Traffic operations and a purchase agreement with Runnion Equipment Company (6201 East Ave., Hodgkins, IL 60525) in the amount of $179,294.00 for the purchase of one (1) 202 4 Ford F550 4x4 Utility Truck as a replacement for existing vehicle #158 for Recycling and Environmental Maintenance operations. Funding for two (2) 2024 Ford F550 trucks will be from the FY2024 Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $387,344.75, which is anticipated to have an FY 2024 budgeted amount of at least $2,000,000.00. This expenditure represents 10.34% of this budgeted amount. For Action Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab and one (1) 2024 Ford F550 4x4 Utility Truck 98 - 114 Page 6 of 345 A10. Approval of the Purchase and Installation of Eight (8) Universal Dual Car Charging Stations for City Vehicle Charging Staff requests the City Council authorize the City Manager to approve the purchase and installation of Eight (8) dual car charging stations in the amount of $199,075.71 to Carbon Day EV Charging (763 Bunker Court, Riverwooods, IL 60015). This purchase is through Sourcewell joint purchasing contract #042221-CPI. Funding for this project will be from the Capital Improvement Fund, General Obligation Bonds (Account 415.40.4123.65515 - Project No. 123003) in the amount of $199,075.71, which has an FY 2023 budgeted amount of $100,000.00, all of which is remaining. The remainder of the cost of this project will be covered by the cost saving of projects that were not approved or available for a contract in 2023. For Action Approval of the Purchase and Installation of Eight (8) Universal Dual Car Charging Stations for City Vehicle Charging 115 - 127 A11. Approval to Purchase one (1) 2023 Braun Chief XL Type III Ambulance for the Evanston Fire Department Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with North Central Emergency Vehicles (18448 County Rd 9, Lester Prairie, MN 55354) in the amount of $237,001.00 for the purchase of one (1) 2023 Braun Chief Type III Ambulance for Evanston Fire Department operations. Staff is seeking direction from the City Council regarding funding for the 2023 Braun Chief Type III Ambulance on whether to use surplus 2023 General Funds or the FY 2024 Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $237,001.00. The vehicle will b e readily available in 2023, and with increased EFD staff, an additional ambulance is required as soon as possible. If payment cannot be made until 2024, the City may lose the opportunity for this available ambulance. For Action Approval to Purchase one (1) 2023 Braun Chief XL Type III Ambulance for the Evanston Fire Department 128 - 180 Page 7 of 345 A12. Approval of Contract Award to Arthur J. Gallagher & Co. for Insurance Broker Services (RFQ 25-35) Staff recommends the City Council Award a Contract for Insurance Broker Services to Arthur J. Gallagher & Co. in the amount of $38,500.00 Insurance Fund, account 605.99.7800.62130 that has a budget allocation of $750,000 and a remaining balance of $522,855. For Action Approval of Contract Award to Arthur J. Gallagher & Co. for Insurance Broker Services (RFQ 25-35) 181 - 183 A13. Approval of Annual Membership Dues to the Northwest Municipal Conference Staff recommends City Council approve the City's annual membership dues for the 2023-2024 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528. Funding will be from the City Council business unit, Membership Dues - General Fund Line Item (Account 100.13.1300.62360), with a budget of $58,000 and a YTD balance of $57,800. For Action Approval of Annual Membership Dues to the Northwest Municipal Conference 184 - 185 A14. Approval of Facilities and Fleet Management Workforce Development Program Staff recommends City Council authorize the City Manager to proceed with the proposed Workforce Development Plan for Facilities and Fleet Management operational support. Funding source would be through the use of Excess General Fund balance. The estimated cost for this program in 2023 is $64,000, of which $32,000 will be charged against the Facilities (Account 100.19.1950.61010) and $32,000 will be charged against the Fleet Fund (Account 600.19.7710.61010). Funding for future years will increase and will need to be appropriately budgeted. Detailed information about funding is included in the memo below. For Action Approval of Facilities and Fleet Management Workforce Development Program 186 - 189 Page 8 of 345 A15. Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Alley Improvements (Bid No. 23-27) in the amount of $464,953.00. Funding is provided from the Community Development Block Grant (CDBG) Fund in the amount of $220,000.00 and the 2023 Gener al Obligation (GO) Bond Fund in the amount of $244,953.00. A detailed funding analysis is included in the memo below. For Action Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) 190 - 195 A16. Approval of Change Order No. 2 to the Agreement with Bolder Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No. 23-26) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No. 23-26) in the amount of $293,233.00. Funding is provided from the Water Fund (Account No. 513.71.7330.65515 – 423003) in the amount of $293,233.00. These improvements will be funded by the Water Fund, which h as savings from the delay of other projects. For Action Approval of Change Order No. 2 to the Agreement with Bol der Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project 196 - 199 A17. Resolution 46-R-23, Authorizing the Creation of A Short-Term Task Force to Investigate and Report on the Economic Security of Local Families Councilmember Reid requests the City Council adopt Resolution 46 -R- 23, creating a short-term task force to investigate and report on economic security proposals. For Action Resolution 46-R-23, Authorizing the Creation of A Short-Term Task Force to Investigate and Report on the Economic Security of Local Families 200 - 203 Page 9 of 345 A18. Ordinance 65-O-23, Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing Staff recommends City Council adoption of Ordinance 65 -O-23 Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. For Introduction and Action Ordinance 65-O-23, Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing 204 - 208 A19. Ordinance 70-O-23, Vacating the City-Owned Alley East of 2137 Crawford Avenue Staff recommends City Council adoption of Ordinance 70-O-23, Vacating the City-Owned Alley East of 2137 Crawford Avenue. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. For Introduction Ordinance 70-O-23,Vacating the City-Owned Alley East of 2137 Crawford Avenue 209 - 217 A20. Ordinance 71-O-23, Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue to an Abutting Owner at 2137 Crawford Avenue Staff recommends City Council adoption of Ordinance 71-O-23, Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. For Introduction Ordinance 71-O-23,Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue 218 - 225 Page 10 of 345 A21. Ordinance 73-O-23 Amending City Code Section 10-11-18 "Residents Parking Only Districts" Councilmember Revelle recommends the adoption of Ordinance 73-O- 23, amending Title 10, Chapter 11, Section 18 Schedule XVIII (G) “Residents Parking Only Districts” to add the residences on 1900 -2100 Central St, not including current or future properties designated as Transit-Oriented Developments, as residents eligible to purchase permits. For Introduction Ordinance 73-O-23 Amending City Code Section 10-11-18 226 - 230 A22. Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII Councilmember Reid requests the adoption of Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII. This ordinance would prohibit trucks on certain streets in the 8th ward. For Introduction Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII 231 - 241 A23. Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries The Liquor Control Review Board Recommends Adoption o f Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails by Craft Breweries. For Action Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries 242 - 246 A24. Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit the Service of Alcohol in Glass or Plastic Containers The Liquor Control Review Board recommends City Council approval of Ordinance 64-O-23, amending City Code Section 3-4-6(R-1) to prohibit the service of alcohol in glass or plastic containers. For Action Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit the Service of Alcohol in Glass or Plastic Containers 247 - 251 Page 11 of 345 A25. Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" and Section 10-11-7 "Passenger Loading Zones, Public Carrier Stops and Stands." Councilmember Revelle recommends adoption of Ordinance 66 -O-23, amending Title 10, Chapter 11, Section 12 Schedule XII (B) of the Evanston city code (“Parking Meter Zones”) to add metered spaces on the 1700 block of Central St. to the 4-hour max limit portion of the code, and Title 10, Chapter 11, Section 7 “Loading Zones” to create a new “Medical Loading Zone” at 1732 Central St., between the hours of 7:00 am -5:00 pm, Monday-Friday. For Action Ordinance 66-O-23 Amending City Code Section 10-11-12 252 - 255 (VIII) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1. Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance. The Land Use Commission recommends the adoption of Ordinances 68-O-23 and 69-O-23, an Omnibus Text Amendment Package to clarify and update regulations in the Zoning Code pertaining to signs, Transit Oriented Development (TOD) areas, unique adaptive uses, accessory structures, loading berths, patios and terraces, mixed -use markets, and adjustments to development plans. These text amendments were identified and referred by the Land Use Commission to address current zoning and land use issues that need clarification and updating immediately and that should not wait for the new Zoning Ordinance and Comprehensive Plan. The proposed Zoning Ordinance clarifications and updates meet the Standards for Approval for text amendments. For Action Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance 256 - 325 Page 12 of 345 (IX) CONSENT AGENDA - RULES COMMITTEE R1. Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3, Adjournment The Rules Committee recommends the adoption of Resolution 4 -R-23, amending the City Council Rules to include Rule 1.3 Adjournment. For Action Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3, Adjournment 326 - 329 R2. Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" The Rules Committee recommends approval of Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" of the Evanston City Code, to the City Council. For Introduction Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" 330 - 334 (X) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE FB1. Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans The Finance and Budget Committee recommends that the City Council Pass Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans. For Action Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans 335 - 341 FB2. Assumed Rate of Return on Investments for 2023 police and fire pension actuarial valuation reports The Finance and Budget Committee recommends that the City Council approve an assumed rate of return of 6.5% for the 2023 police and fire pension actuarial valuation reports. For Action Assumed Rate of Return on Investments for 2023 police and fire pension actuarial valuation reports 342 - 344 Page 13 of 345 (XI) APPOINTMENTS AP1. Approval of Appointment to Board, Commission, and Committee. The Mayor recommends City Council approval of the appointment of Samuel Blazey to the Utilities Commission. For Action Approval of Appointment to Board, Commission, and Committee 345 (XII) CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIII) EXECUTIVE SESSION (XIV) ADJOURNMENT (XV) UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 7/26/2023 6:00PM Economic Development Committee 7/26/2023 7:00PM Land Use Commission 7/27/2023 1:30PM Participating Budgeting Committee 8/2/2023 6:30PM Citizen Police Review Commission 8/7/2023 5:00PM Human Services Committee 8/9/2023 7:00PM Land Use Commission 8/10/2023 8:00AM Commission on Aging and Disabilities 8/10/2023 7:00PM Social Services Committee 8/11/2023 7:15AM Utilities Commission - CANCELED 8/16/2023 6:00PM Participatory Budgeting Leadership Committee 8/23/2023 6:00PM Economic Development Committee 8/23/2023 7:00PM Land Use Commission Page 14 of 345 Memorandum To: Honorable Mayor and Members of the City Council From: Omar Sheikh, Deputy City Clerk Subject: Approval of the Minutes of the Regular City Council meeting of July 13, 2023 Date: July 24, 2023 Recommended Action: Staff recommends the approval of the Minutes of the Regular City Council meeting of July 10, 2023 Council Action: For Action Summary: The Minutes of the Regular City Council of July 10, 2023, are attached for review and approval by the City Council. Attachments: City Council Meeting Minutes - July 10, 2023 M1.Page 15 of 345 Page 1 MINUTES July 10,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,July 10,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid (8) Absent:Councilmember Geracaris Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 of 13 M1.Page 16 of 345 Page 2 MINUTES July 10,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Jeanne Breslin 16-O-23 Albert Gibbs P3 Paul Breslin 16-O-23 Carlis Sutton P3,P4 Bonnie Wilson P3 Michael Mallory P4 Wynn Graham P3 Virginia Ayers P3,P4 Geoffrey Bushor P3,P4 Michael Vasilko A6,A7 Tina Paden P3,P4 Junilla Sledziewski P3,P4 Katherine Lott P1 Mary Rosinski A6 Jill Calian P4 Gordon Hazen P3,P4 John Hammerschlag HS1 Written Received Public Comment CONSENT AGENDA Items A2,A12,P1,P2,P3,P4 and HS1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris Page 3 of 13 M1.Page 17 of 345 Page 3 MINUTES July 10,2023 (VI)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Regular City Council Meeting of June 26,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of June 26,2023. For Action Approved on Consent Agenda (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period of June 5,2023,through June 18,2023,in the amount of $3,682,033.56 and the Bills List for July 11,2023,in the amount of $4,379,004.06 and credit card activity for the period ending May 26,2023,in the amount of $291,392.01. For Action Approved on Consent Agenda A2.BMO Harris Amazon Credit Card Activity was approved Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26,2023,in the amount of $19,543.56. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved 6 -0 -1 Ayes:Kelly,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:None Abstain:Suffredin Absent:Harris,Geracaris Page 4 of 13 M1.Page 18 of 345 Page 4 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A3.A Sole-Source,Three-Year Agreement with Rubicon Global LLC for the RUBICON SmartCity Digital Waste Solution Software was approved Staff recommended the City Council authorize the City Manager to execute a sole-source,three-year agreement with Rubicon Global LLC 335 Madison Ave,Floor 4, New York,NY,10017)for the purchase of RUBICON SmartCity digital waste solution software in the amount of $64,720.00.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding is provided from the Solid Waste Fund (SWF)(Account 520.40.4310.62509) Service Agreements/Contracts.This purchase is budgeted for $28,240.00 in FY2023 and $18,240.00 in FY2024 and FY2025.Yearly cellular service of $4,800.00 will be provided from (Account 520.40.4310.64540)Telecommunications-Wireless.The purchase of ten (10)tablets for $5,499.90 will be purchased from (Account 520.40.4310.65555) Personal Computer Equipment. For Action Approved on Consent Agenda A4.A Three-Year,Sole-Source Agreement with Invoice Cloud for the Software-as-a-Service (SaaS)Electronic Bill Presentment and Payment Platform was approved Staff recommended the City Council authorize the City Manager to execute a three-year, sole-source agreement with Invoice Cloud (30 Braintree,Hill Office Park,Suite 303, Braintree,MA 02184)for the Software-as-a-Service (SaaS)Electronic Bill Presentment and Payment Platform (EBPP)in the amount of $205,833.00.This contract includes two optional 1-year extensions.A sole source purchase requires a 2/3 vote of the Councilmembers. Funding is provided by the Water Fund,Other Operations Business Unit (Account 510.40.4225.62340),which has an approved FY 2023 budget of $254,000 and a YTD balance of $150,870.00. For Action Approved on Consent Agenda Page 5 of 13 M1.Page 19 of 345 Page 5 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A5.An Agreement with Studio AH,LLC dba HPZS for Consulting Services Related to the Ecology Center Renovation (RFP 22-51)was approved Staff recommended the City Council authorize the City Manager to execute an agreement with Studio AH,LLC dba HPZS (213 W.Institute Place,Suite 502,Chicago, Illinois 60610)for consulting services related to the Ecology Center Renovation (RFP 22-51)in the amount of $248,532.12. Funding will be from the Capital Improvement Fund 2018 General Obligation Bond in the amount of $20,032 and from the 2022 General Obligation Bond in the amount of $228,500. For Action Approved on Consent Agenda A6.Contract Award to HDR-A for the Comprehensive Plan and Zoning Code (RFP No. 23-32 was approved The City Council discussed and directed staff to issue a Request for Proposals to rewrite the City's Comprehensive Plan and Zoning Code.Proposals were received from four firms and evaluated in accordance with the City's purchasing manual.Staff requests the City Council approve a contract with HDR-A in the amount of $750,000 to complete this effort. Funding will be provided by the American Rescue Plan Act (ARPA),account 170.99.9963.62236. For Action Approved on Consent Agenda Page 6 of 13 M1.Page 20 of 345 Page 6 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A7.Participation in the “Putting Assets to Work”Incubator was approved Staff recommended City Council approval to accept an invitation to participate in the nonpartisan “Putting Assets to Work Incubator.”The City will need to provide a total of $125,000 matching requirements.At the end of the program,the City will receive an asset map that catalogs all public real estate assets and a strategy to utilize our public facilities better,help meet CARP goals,and provide guidance on the potential for converting or retrofitting,or sharing space for housing development. Funding will be from the City Manager’s Office,Service/Agreements/Contracts (100.15.1505.62509)which has a FY23 budget of $210,000 and a remaining balance of $82,842.The remaining cost will be provided by the City Manager’s Office Regular Pay account (100.15.1505.61010),which is projected to be significantly under budget.The account has an FY23 approved budget of $1,019,625,of which only 37%is spent,and has a remaining balance of $637,464. For Action Approved on Consent Agenda A8.Expression of Interest by Shell Equilon Enterprises LLC to Install Electric Vehicle Charging Stations in Public Parking Facilities was approved Staff recommended the City Council authorize the City Manager to execute an Expression of Interest with Shell Equilon Enterprises LLC to Install Electric Vehicle Charging Stations in Public Parking Facilities. For Action Approved on Consent Agenda A9.Resolution 42-R-23,Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois for Leon Place Reconstruction Project was approved Staff recommended City Council adoption of Resolution 42-R-23,Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois Program for Leon Place Reconstruction Project. Funding will be provided from Rebuild Illinois Funds in the Motor Fuel Tax (MFT)Fund (Account 200.40.5105.62145 -423015)in the amount of $138,364.This project is not budgeted,but there is available funding in the amount of $979,142. For Action Approved on Consent Agenda Page 7 of 13 M1.Page 21 of 345 Page 7 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A10.Resolution 43-R-23,Approving the Release of Closed Session Minutes was approved Staff recommended the City Council adopt Resolution 43-R-23,releasing the closed session minutes listed on Exhibit A to the Resolution. For Action Approved on Consent Agenda A11.Resolution 44-R-23,Authorizing the Settlement and Release of All Claims in Daley v.City of Evanston was approved Staff recommended approval of Resolution 44-R-23,authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Daley v. City of Evanston (EEOC Charge 440-2023-03456 and IDHR Charge 2023CF0729). Funding will be provided from the Insurance Fund Settlement Costs -Liability (Account 605.99.7800.62260) For Action Approved on Consent Agenda A12.Ordinance 63-O-23,Amending City Code Section 3-4-6(P-2)to Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries was approved for introduction The Liquor Control Review Board recommended Adoption of Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2)to Allow the Limited Service of Wine and Craft Cocktails by Craft Breweries. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Introduction Approved for Introduction 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris Page 8 of 13 M1.Page 22 of 345 Page 8 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A13.Ordinance 64-O-23,Amending City Code Section 3-4-6(R-1)to Prohibit the Service of Alcohol in Glass or Plastic Containers was approved for introduction The Liquor Control Review Board recommended City Council approval of Ordinance 64-O-23,amending City Code Section 3-4-6(R-1)to prohibit the service of alcohol in glass or plastic containers. For Introduction Approved on Consent Agenda for Introduction (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A14.Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" and Section 10-11-7 "Passenger Loading Zones,Public Carrier Stops and Stands" was approved for introduction Councilmember Revelle recommended that the Administration and Public Works Committee and City Council approve amending Title 10,Chapter 11,Section 12 Schedule XII (B)of the Evanston city code (“Parking Meter Zones”)to add metered spaces on the 1700 block of Central St.to the 4-hour max limit portion of the code,and Title 10,Chapter 11,Section 7 “Loading Zones”to create a new “Medical Loading Zone” at 1732 Central St.,between the hours of 7:00 am -5:00 pm,Monday -Friday. For Introduction Approved on Consent Agenda for Introduction A15.Ordinance 62-O-23,Amending Title 1,Chapter 17,Section 1 "Purchases of Goods or Services"was adopted Recommendation to the City Council of Passage of Ordinance 62-O-23 Amending Title 1,Chapter 17,Section 1 "Purchases of Goods or Services" For Action Adopted on Consent Agenda (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 15-O-23,Amending Title 7,Chapter 8 Concerning the Protection of Trees on Private Property was held in the Planning &Development Committee The Environment Board recommended City Council approval of Ordinance 15-O-23, Amending Title 7,Chapter 8,Concerning the Protection of Private Trees. For Introduction Held in the Planning &Development Committee Page 9 of 13 M1.Page 23 of 345 Page 9 MINUTES July 10,2023 (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P2.Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance was approved for introduction as amended in the Planning & Development Committee The Land Use Commission recommended the adoption of Ordinances 68-O-23 and 69-O-23,an Omnibus Text Amendment Package to clarify and update regulations in the Zoning Code pertaining to signs,Transit Oriented Development (TOD)areas,unique adaptive uses,accessory structures,loading berths,patios and terraces,mixed-use markets,and adjustments to development plans.These text amendments were identified and referred by the Land Use Commission to address current zoning and land use issues that need clarification and updating immediately and that should not wait for the new Zoning Ordinance and Comprehensive Plan.The proposed Zoning Ordinance clarifications and updates meet the Standards for Approval for text amendments. Motion:Councilmember Nieuwsma Second:Councilmember Harris For Introduction Approved for Introduction as Amended in the Planning &Development Committee 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris P3.Resolution 22-R-23,Approving a Plat of Subdivision for 1801-1815 Church Street and 1708-1710 Darrow Avenue for the Mt.Pisgah Subdivision was approved Staff recommended approval of Resolution 22-R-23,Approving a Plat of Subdivision for 1801-1815 Church Street and 1708-1710 Darrow Avenue for the Mt.Pisgah subdivision. Motion:Councilmember Nieuwsma Second:Councilmember Harris Councilmember Kelly moved to table this item until the August 28,2023 Council Meeting Motion:Councilmember Kelly Second:None Motion failed for a lack of a second For Action Approved 6 -2 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:Kelly,Suffredin Absent:Geracaris Page 10 of 13 M1.Page 24 of 345 Page 10 MINUTES July 10,2023 (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P4.Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,Evanston,Illinois was adopted Staff recommended approval of Ordinance 51-O-23,authorizing the City Manager to execute a sale contract for City-owned real property located at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,to Housing Opportunity Development Corporation (“HODC”)for a mixeduse development with 33 units of affordable housing. A 2/3 majority vote of the Councilmembers is required for adoption of this ordinance. Motion:Councilmember Nieuwsma Second:Councilmember Burns Councilmember Kelly moved to table this item until the August 28,2023 Council Meeting Motion:Councilmember Kelly Second:None Motion failed for a lack of a second For Action Approved 6 -2 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:Kelly,Suffredin Absent:Geracaris P5.Ordinance 55-O-23,granting a Special Use Permit for a Convenience Store at 831 Foster Street in the B1 Business District was adopted The Land Use Commission recommended the adoption of Ordinance 55-O-23 granting a Special Use Permit for a Convenience Store at 831 Foster Street in the B1 Business District.The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Action Adopted on Consent Agenda Page 11 of 13 M1.Page 25 of 345 Page 11 MINUTES July 10,2023 (IX)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Ordinance 2-O-23,Amending the City Code,"Creating Title 12 "Consumer Protections"Chapter 1,Cashless Establishments Prohibited was tabled until January 8,2024 Staff provided City Council with the following information to consider Ordinance 2-O-23, Amending the City Code,"Creating Title 12 "Consumer Protections"Chapter 1,Cashless Establishments Prohibited. Motion:Councilmember Reid Second:Councilmember Harris Councilmember Reid moved to amend this ordinance by eliminating the definition of consumer commodity,replace the food store definition with a grocery store definition,replace the retail establishment definition with pharmaceutical establishment Motion:Councilmember Reid Second:None Motion failed for a lack of a second Councilmember Reid moved to table this item until the January 8,2024 Council Meeting Motion:Councilmember Reid Second:Councilmember Harris Motion Passed 5 -3 Ayes:Kelly,Harris,Wynne,Burns,Reid Nayes:Nieuwsma,Suffredin,Revelle Absent:Geracaris For Action Tabled Until January 8,2024 (X)CALL OF THE WARDS Ward 1:No Report Ward 2:Great job at ETHS Recycling Event;Thanked Public Works;Bags from Commissioner Josina Mortia 2nd Ward Meeting postponed until August Ward 3:3rd Ward Office Hours 7:30 p.m.-9:30 p.m.Brothers K Ward 4: Ward boundaries will remain in effect until April 2025; Shout-out to Mike Rivera (Parking Divsion Manager)for parking solution on Davis Street 4th Ward Meeting July 11 7:00 p.m. Page 12 of 13 M1.Page 26 of 345 Page 12 MINUTES July 10,2023 (X)CALL OF THE WARDS Ward 5:Thanked Councilmember Wynne for supporting items P3 and P4; Thanked HODC July 17 Youth Shoemaking Workshop with Parks and Recreation Department; Virtual Hill Arts District Meeting July 11 Ward 6:No Report Ward 7:June 27th Meeting video available online; Praised Community Development Staff Ward 8:8th Ward Meeting July 27 6:00 p.m.Levy Center Ward 9:Absent (XI)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel,collective bargaining,litigation,and establishment of reserves settlement of claims.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1,(c)2,(c)11,and (c)12. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 9:20 p.m. Motion Passed 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:None Absent:Suffredin,Geracaris (XII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:23 p.m. Page 13 of 13 M1.Page 27 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills List Date: July 24, 2023 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of June 19, 2023, through July 2, 2023, in the amount of $3,707,941.88 and the Bi lls List for July 25, 2023, in the amount of $6,111,276.78. Council Action: For Action Summary: Payroll – June 18, 2023, through July 2, 2023, $ 3,707,941.88 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – July 25, 2023, FY23, $ 6,111,276.78 General Fund Amount – Bills list $890,136.50 General Fund Amount-Adv.Checks $ 14,534.00 $904,670.50 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 9,819,218.66 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 07.25.2023 FY23 BILLS LIST A1.Page 28 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.07/25/2023 07/25/2023 17.34 Invoice Transactions 1 $17.34 101192 - CONSERV FS 07/25/2023 07/25/2023 1,375.00 101192 - CONSERV FS 07/25/2023 07/25/2023 1,375.00 Invoice Transactions 2 $2,750.00 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 40.99 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 82.99 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 9.48 Invoice Transactions 3 $133.46 Invoice Transactions 3 $133.46 Invoice Transactions 3 $133.46 100177 - ALLEGRA PRINT & IMAGING 07/25/2023 07/25/2023 39.00 Invoice Transactions 1 $39.00 17098 - PHOENIX SECURITY LTD 07/25/2023 07/25/2023 8,776.68 17098 - PHOENIX SECURITY LTD 07/25/2023 07/25/2023 16,537.98 Invoice Transactions 2 $25,314.66 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 159.43 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 217.47 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 17.97 Invoice Transactions 3 $394.87 19491 - YANG-CLAYTON AND ASSOCIATES 07/25/2023 07/25/2023 9,000.00 Invoice Transactions 1 $9,000.00 Invoice Transactions 7 $34,748.53 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 95.00 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 175.00 Invoice Transactions 6 $970.00 10407 - NORTHWESTERN UNIVERSITY 07/25/2023 07/25/2023 186.00 Invoice Transactions 1 $186.00 13670 - GALAXY DIGITAL, LLC 07/25/2023 07/25/2023 3,675.00 Invoice Transactions 1 $3,675.00 Invoice Transactions 8 $4,831.00 14374 - ACCOUNTING PRINCIPALS 07/25/2023 07/25/2023 1,170.39 14374 - ACCOUNTING PRINCIPALS 07/25/2023 07/25/2023 1,139.25 14374 - ACCOUNTING PRINCIPALS 07/25/2023 07/25/2023 294.00 14374 - ACCOUNTING PRINCIPALS 07/25/2023 07/25/2023 294.00 14374 - ACCOUNTING PRINCIPALS 07/25/2023 07/25/2023 1,433.25 14374 - ACCOUNTING PRINCIPALS 07/25/2023 07/25/2023 1,399.44 Invoice Transactions 6 $5,730.33 17306 - DAVIS BANCORP, INC.07/25/2023 07/25/2023 3,643.20 Invoice Transactions 1 $3,643.20 16914 - ALACRITI PAYMENTS LLC 07/25/2023 07/25/2023 5,000.00 Invoice Transactions 1 $5,000.00 10643 - PASSPORT LABS, INC.07/25/2023 07/25/2023 710.74 Invoice Transactions 1 $710.74 Invoice Transactions 9 $15,084.27 121566 - CHMARA, ROM C 07/25/2023 07/25/2023 6,040.10 Invoice Transactions 1 $6,040.10 Invoice Transactions 1 $6,040.10 19816 - K SHACK VIDEO INC.07/25/2023 07/25/2023 200.00 Invoice Transactions 1 $200.00 105394 - VERIZON WIRELESS 07/25/2023 07/25/2023 24,751.46 Invoice Transactions 1 $24,751.46 Invoice Transactions 2 $24,951.46 108068 - MARK CLEVELAND ART LLC 07/25/2023 07/25/2023 1,000.00 Invoice Transactions 1 $1,000.00 Invoice Transactions 1 $1,000.00 18379 - PLACER LABS INC.07/25/2023 07/25/2023 18,900.00 Invoice Transactions 1 $18,900.00 19488 - VYV-US CORPORATION 07/25/2023 07/25/2023 324.00 Invoice Transactions 1 $324.00 13657 - GLANTZ, INC 07/25/2023 07/25/2023 11,825.00 Invoice Transactions 1 $11,825.00 Invoice Transactions 3 $31,049.00 Invoice Transactions 31 $117,704.36 10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.07/25/2023 07/25/2023 263.00 15930 - ICE MILLER LEGAL COUNSEL 07/25/2023 07/25/2023 17,476.70 15930 - ICE MILLER LEGAL COUNSEL 07/25/2023 07/25/2023 36,032.03 NGL MONTHLY INVOICE Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Account 41223 - RSRV - FIELD USE FEES REC SEED FOR ATHLETIC FIELDS Invoice Description Fund 100 - GENERAL FUND Account 21650 - LIFE INSURANCE-UNIVERSAL Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals ATHLETIC FIELD MAINTENANCE SUPPLIES Account 41223 - RSRV - FIELD USE FEES REC Totals Department 14 - CITY CLERK Business Unit 1400 - CITY CLERK Business Unit 1505 - CITY MANAGER Account 62210 - PRINTING BUSINESS CARDS FOR LIAM BIRD Account 62210 - PRINTING Totals Business Unit 1400 - CITY CLERK Totals Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SECURITY GUARDS -MORTON CIVIC CENTER JUN 23 SECURITY GUARDS - ROBERT CROWN JUNE 23 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1510 - PUBLIC INFORMATION Account 62490 - OTHER PROGRAM COSTS E-NEWS TRANSLATION 6-28-23 E-NEWS 5-25-23 TRANSLATION E-NEWS TRANSLATION 6-15-23 Account 68205 - CONTINGENCIES PROCESS FOR MANAGER, ORG. PERFORMANCE EQUITY POSITION Account 68205 - CONTINGENCIES Totals Business Unit 1505 - CITY MANAGER Totals Account 62506 - WORK- STUDY WORK STUDY STUDENTS Account 62506 - WORK- STUDY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 9TH WARD NEWSLETTER E-NEWS TRANSLATION 6-1-23 E-NEWS TRANSLATION 5-18-23 Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 61060 - SEASONAL EMPLOYEES OFFICE ASSISTANT OFFICE ASSISTANT OFFICE ASSISTANT MEMBERSHIP DUES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1510 - PUBLIC INFORMATION Totals Account 62431 - ARMORED CAR SERVICES ANNUAL ARMORED CAR SERVICES FOR THE CITY JUNE 2023 Account 62431 - ARMORED CAR SERVICES Totals Account 64545 - PERSONAL COMPUTER SOFTWARE OFFICE ASSISTANT OFFICE ASSISTANT OFFICE ASSISTANT Account 61060 - SEASONAL EMPLOYEES Totals Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Business Unit 1570 - ACCOUNTING MONTHLY CASHIERING Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65045 - LICENSING/REGULATORY SUPP ANNUAL ACTIVE PERMIT FEE JUNE 2023 Business Unit 1575 - PURCHASING Account 55251 - GRANTS AND AID EMPOWERING EVANSTON CONTRACTING FAIR MWDEBE Account 55251 - GRANTS AND AID Totals Account 62185 - CONSULTING SERVICES ACCOUNTING SERVICES JUN 2023 Account 62185 - CONSULTING SERVICES Totals Business Unit 1570 - ACCOUNTING Totals Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT MASHUP GRANT PORTION OF CULTURAL FUND GRANT Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES JUN 2023 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 1575 - PURCHASING Totals Account 62649 - ECONOMIC DEVELOPMENT DATABASES Totals Account 62656 - GREAT MERCHANT GRANT ANNUAL PLAN FOR CEBA WEBSITE Account 62656 - GREAT MERCHANT GRANT Totals Business Unit 1580 - COMMUNITY ARTS Totals Business Unit 5300 - ECON. DEVELOPMENT Account 62649 - ECONOMIC DEVELOPMENT DATABASES LOCATION BASED SERVICE AND ANALYTICS DATABASE ACCESS Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL Account 62658 - LEGACY BUSINESS PROGRAM LEGACY BUSINESS PROGRAM WEBSITE AND LOGO DESIGN Account 62658 - LEGACY BUSINESS PROGRAM Totals Business Unit 5300 - ECON. DEVELOPMENT Totals LEGAL SERVICES - 2404 RIDGE EMINENT DOMAIN LEGAL SERVICES - COPENHAVER CONSTRUCTION LEGAL SERVICES - COPENHAVER CONSTRUCTION Run by Tera Davis on 07/18/2023 02:24:02 PM Page 2 of 30 A1.Page 29 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Invoice Transactions 3 $53,771.73 15421 - ROYAL REPORTING SERVICES, INC.07/25/2023 07/25/2023 288.10 15421 - ROYAL REPORTING SERVICES, INC.07/25/2023 07/25/2023 543.10 14129 - URLAUB BOWEN & ASSOCIATES, INC.07/25/2023 07/25/2023 248.35 Invoice Transactions 3 $1,079.55 122375 - LAW BULLETIN PUBLISHING COMPANY 07/25/2023 07/25/2023 155.00 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/25/2023 07/25/2023 2,453.43 Invoice Transactions 2 $2,608.43 100177 - ALLEGRA PRINT & IMAGING 07/25/2023 07/25/2023 39.00 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 58.87 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 11.96 Invoice Transactions 3 $109.83 Invoice Transactions 11 $57,569.54 Invoice Transactions 11 $57,569.54 15876 - ACCURATE BIOMETRICS 07/25/2023 07/25/2023 5,027.75 100621 - BIDDLE & ASSOCIATES INC.07/25/2023 07/25/2023 1,595.00 13247 - STANARD & ASSOCIATES 07/25/2023 07/25/2023 900.00 13247 - STANARD & ASSOCIATES 07/25/2023 07/25/2023 450.00 13247 - STANARD & ASSOCIATES 07/25/2023 07/25/2023 4,427.50 13247 - STANARD & ASSOCIATES 07/25/2023 07/25/2023 450.00 326463 - THEODORE POLYGRAPH SERVICE, INC.07/25/2023 07/25/2023 400.00 326463 - THEODORE POLYGRAPH SERVICE, INC.07/25/2023 07/25/2023 200.00 326463 - THEODORE POLYGRAPH SERVICE, INC.07/25/2023 07/25/2023 200.00 326463 - THEODORE POLYGRAPH SERVICE, INC.07/25/2023 07/25/2023 400.00 105201 - TRANS UNION CORP 07/25/2023 07/25/2023 90.00 Invoice Transactions 11 $14,140.25 11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 07/25/2023 07/25/2023 5,367.37 Invoice Transactions 1 $5,367.37 255280 - ESPYR 07/25/2023 07/25/2023 752.40 Invoice Transactions 1 $752.40 100177 - ALLEGRA PRINT & IMAGING 07/25/2023 07/25/2023 2,350.00 Invoice Transactions 1 $2,350.00 Invoice Transactions 14 $22,610.02 19297 - ELM ASSOCIATES, INC.07/25/2023 07/25/2023 1,312.50 19297 - ELM ASSOCIATES, INC.07/25/2023 07/25/2023 1,825.00 Invoice Transactions 2 $3,137.50 18838 - NANO TECH COMPUTER SERVICES LLC 07/25/2023 07/25/2023 776.00 18838 - NANO TECH COMPUTER SERVICES LLC 07/25/2023 07/25/2023 1,000.00 Invoice Transactions 2 $1,776.00 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 07/25/2023 07/25/2023 2,000.00 19300 - QSCEND TECHNOLOGIES INC.07/25/2023 07/25/2023 84,400.00 14910 - SUPERION, LLC 07/25/2023 07/25/2023 9,982.97 Invoice Transactions 3 $96,382.97 10407 - NORTHWESTERN UNIVERSITY 07/25/2023 07/25/2023 247.50 Invoice Transactions 1 $247.50 149416 - AT & T 07/25/2023 07/25/2023 4,132.81 149416 - AT & T 07/25/2023 07/25/2023 5,577.68 149416 - AT & T 07/25/2023 07/25/2023 5,577.68 154298 - PEERLESS NETWORK, INC.07/25/2023 07/25/2023 18,709.87 Invoice Transactions 4 $33,998.04 102642 - IRON MOUNTAIN OSDP 07/25/2023 07/25/2023 1,288.75 Invoice Transactions 1 $1,288.75 16433 - CONVERGINT TECHNOLOGIES, LLC 07/25/2023 07/25/2023 3,290.00 Invoice Transactions 1 $3,290.00 Invoice Transactions 14 $140,120.76 15491 - BARNACLE PARKING ENFORCEMENT 07/25/2023 07/25/2023 2,220.00 Invoice Transactions 1 $2,220.00 17777 - DATA EQUIPMENT SERVICES, LLC 07/25/2023 07/25/2023 285.00 10643 - PASSPORT LABS, INC.07/25/2023 07/25/2023 34,672.50 Invoice Transactions 2 $34,957.50 130931 - GALLS INCORPORATED 07/25/2023 07/25/2023 40.79 130931 - GALLS INCORPORATED 07/25/2023 07/25/2023 102.29 Invoice Transactions 2 $143.08 Invoice Transactions 5 $37,320.58 104602 - EVANSTON/SKOKIE SCHOOL DISTRICT 65 07/25/2023 07/25/2023 222,682.18 Invoice Transactions 1 $222,682.18 Invoice Transactions 1 $222,682.18 Account 62345 - COURT COST/LITIGATION TRANSCRIPTION SERVICES - MARTINEZ TRANSCRIPTION SERVICES - LIEBERMAN TRANSCRIPTION SERVICES - ROCHMAN Account 62345 - COURT COST/LITIGATION Totals Account 62130 - LEGAL SERVICES-GENERAL Totals Account 65095 - OFFICE SUPPLIES BUSINESS CARDS - LOAN OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS LEGAL RESEARCH PACKAGE ONLINE/SOFTWARE SUBSCRIPTION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING - FINGERPRINTING SERVICES EMPLOYMENT TESTING- BIDDLE CONSULTING GROUP EMPLOYMENT TESTING - STANARD Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES EMPLOMENT TESTING-THEODORE POLYGRAPH SERVICE EMPLOMENT TESTING-THEODORE POLYGRAPH SERVICE EMPLOYMENT TESTING TRANSUNION Account 62160 - EMPLOYMENT TESTING SERVICES Totals EMPLOYMENT TESTING - STANARD EMPLOYMENT TESTING - STANARD EMPLOYMENT TESTING - STANARD EMPLOMENT TESTING-THEODORE POLYGRAPH SERVICE EMPLOMENT TESTING-THEODORE POLYGRAPH SERVICE EMPLOYEE CONSULTING SERVICES-EAP Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65125 - OTHER COMMODITIES EMPLOYEE PRINTED DOCUMENTS-ALLEGRA MARKETING Account 62270 - MEDICAL/HOSPITAL SERVICES EMPLOYMENT TESTING -QUEST DIAGNOTICS Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 61060 - SEASONAL EMPLOYEES IT CONSULTING SERVICES IT CONSULTING SERVICES Account 61060 - SEASONAL EMPLOYEES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE SOFTWARE SERVICE 3-YEAR SUBSCRIPTION CUSTOMER RELATIONSHIP MGMT SOFTWARE SOLE SOURCE RENEWAL OF CRY WOLF ANNUAL MAINTENANCE Account 62340 - IT COMPUTER SOFTWARE Totals Account 62185 - CONSULTING SERVICES IT CONSULTING SERVICES IT CONSULTING SERVICES Account 62185 - CONSULTING SERVICES Totals COMMUNICATION CHARGES APRIL 2023 COMMUNICATION CHARGES JUNE 2023 COMMUNICATION CHARGES JULY 2023 COMMUNICATION CHARGES JUNE 2023 Account 64505 - TELECOMMUNICATIONS Totals Account 62506 - WORK- STUDY WORK STUDY STUDENTS Account 62506 - WORK- STUDY Totals Account 64505 - TELECOMMUNICATIONS Account 65618 - SECURITY CAMERA SUPPLIES SECURITY SOFTWARE - IT Account 65618 - SECURITY CAMERA SUPPLIES Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Account 65605 - DATA CENTER MAINTENANCE OFF SITE DATA STORAGE Account 65605 - DATA CENTER MAINTENANCE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CELLULAR CHARGES FOR SMARKING SIGNS APR-JUN 2023 CITATION MANAGEMENT JUNE 2023 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS BARNACLE RELEASE FEES JUNE 2023 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 50/50 AGREEMENT FOR CROSSING GUARDS 22-23 Account 65020 - CLOTHING PEO CLOTHING PEO CLOTHING Account 65020 - CLOTHING Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 3 of 30 A1.Page 30 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 600.00 278136 - LAKESHORE RECYCLING SYSTEMS 07/25/2023 07/25/2023 1,896.08 104672 - SERVICE SANITATION INC 07/25/2023 07/25/2023 5,305.00 12792 - UNIFIRST CORPORATION 07/25/2023 07/25/2023 121.12 12792 - UNIFIRST CORPORATION 07/25/2023 07/25/2023 121.12 12792 - UNIFIRST CORPORATION 07/25/2023 07/25/2023 194.22 12792 - UNIFIRST CORPORATION 07/25/2023 07/25/2023 121.12 Invoice Transactions 7 $8,358.66 100401 - COMCAST CABLE 07/25/2023 07/25/2023 21.71 317013 - H-O-H WATER TECHNOLOGY 07/25/2023 07/25/2023 1,750.00 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 07/25/2023 07/25/2023 3,348.00 18489 - VERIZON CONNECT 07/25/2023 07/25/2023 736.67 Invoice Transactions 4 $5,856.38 103744 - NICOR 07/25/2023 07/25/2023 282.61 103744 - NICOR 07/25/2023 07/25/2023 134.65 Invoice Transactions 2 $417.26 106599 - CHEMSEARCH 07/25/2023 07/25/2023 135.00 101414 - DEPENDABLE FIRE EQUIPMENT INC.07/25/2023 07/25/2023 101.50 19812 - FOX WINDOW TINTS 07/25/2023 07/25/2023 2,472.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 07/25/2023 07/25/2023 4,413.92 103063 - LIFTOMATIC ELEVATOR, INC 07/25/2023 07/25/2023 2,143.00 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 07/25/2023 07/25/2023 916.00 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 07/25/2023 07/25/2023 691.00 103956 - OTIS ELEVATOR COMPANY 07/25/2023 07/25/2023 2,535.00 103956 - OTIS ELEVATOR COMPANY 07/25/2023 07/25/2023 2,150.00 103956 - OTIS ELEVATOR COMPANY 07/25/2023 07/25/2023 845.00 104729 - SIEMENS INDUSTRY, INC.07/25/2023 07/25/2023 357.00 105150 - TK ELEVATOR 07/25/2023 07/25/2023 694.07 105150 - TK ELEVATOR 07/25/2023 07/25/2023 942.64 Invoice Transactions 13 $18,396.13 101062 - CINTAS 07/25/2023 07/25/2023 43.91 101063 - CINTAS FIRST AID & SUPPLY 07/25/2023 07/25/2023 27.39 10727 - GENERAL MEDICAL DEVICES dba AED PROFESSIONALS 07/25/2023 07/25/2023 1,799.00 Invoice Transactions 3 $1,870.30 13121 - WEEB ENTERPRISES, LLC 07/25/2023 07/25/2023 85.00 Invoice Transactions 1 $85.00 Invoice Transactions 30 $34,983.73 Invoice Transactions 64 $457,717.27 315470 - GOV TEMPS USA, LLC 07/25/2023 07/25/2023 462.00 Invoice Transactions 1 $462.00 100177 - ALLEGRA PRINT & IMAGING 07/25/2023 07/25/2023 117.00 Invoice Transactions 1 $117.00 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 108.97 Invoice Transactions 1 $108.97 Invoice Transactions 3 $687.97 315470 - GOV TEMPS USA, LLC 07/25/2023 07/25/2023 423.50 Invoice Transactions 1 $423.50 Invoice Transactions 1 $423.50 316000 - SAFEBUILT LLC, LOCKBOX # 88135 07/25/2023 07/25/2023 2,808.46 316000 - SAFEBUILT LLC, LOCKBOX # 88135 07/25/2023 07/25/2023 3,154.40 Invoice Transactions 2 $5,962.86 Invoice Transactions 2 $5,962.86 Invoice Transactions 6 $7,074.33 18172 - DR. ROBIN KROLL, INC.07/25/2023 07/25/2023 185.00 18181 - GUARDIAN ALLICANCE TECHNOLOGIES 07/25/2023 07/25/2023 264.00 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/25/2023 07/25/2023 646.85 Invoice Transactions 3 $1,095.85 177538 - ILLINOIS LAW ENFORCEMENT ALARM SYSTEM 07/25/2023 07/25/2023 480.00 Invoice Transactions 1 $480.00 103617 - NATIONAL AWARDS & FINE GIFTS 07/25/2023 07/25/2023 67.00 101769 - PETTY CASH 07/25/2023 07/25/2023 8,000.00 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 65.00 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 60.00 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 65.00 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 65.00 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 67.50 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 62.00 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 67.50 104182 - PRESTONS FLOWERS & GIFTS 07/25/2023 07/25/2023 77.50 Invoice Transactions 10 $8,596.50 18099 - POWERDMS, INC.07/25/2023 07/25/2023 4,745.20 Invoice Transactions 1 $4,745.20 101143 - COMED 07/25/2023 07/25/2023 22.17 101143 - COMED 07/25/2023 07/25/2023 9.30 101143 - COMED 07/25/2023 07/25/2023 27.26 Invoice Transactions 3 $58.73 Account 62225 - BLDG MAINTENANCE SERVICES BED BUG SERVICE AT PD PORTABLE TOILET RENTAL JULY 4TH PORTABLE RESTROOMS MAT CLEANING SERVICE - SERVICE CENTER SOURCEWELL #040920-UFC Business Unit 1950 - FACILITIES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES COMCAST 2100 RIDGE JULY 23 CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS BUILDING AUTOMATION SYSTEMS - HVAC VARIOUS CITY FACILITIES AVL TRACKERS FOR CITY VEHICLES MAT CLEANING SERVICE - SERVICE CENTER SOURCEWELL #040920-UFC MAT CLEANING SERVICE - CIVIC CENTER SOURCEWELL #040920-UFC MAT CLEANING SERVICE - SERVICE CENTER SOURCEWELL #040920-UFC Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 64015 - NATURAL GAS Totals Account 65050 - BLDG MAINTENANCE MATERIAL FREE FLOW 25 AGREEMENT LEVY FIRE EXTINGUISHER RECHARGE AND MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64015 - NATURAL GAS UTILITIES GAS 2128 RIDGE JUNE 23 UTILITIES NICOR 2603 SHERIDAN JUNE 2023 MAINTENANCE AT 525 CHURCH MAINTENANCE AT 525 CHURCH MAINTENANCE AT 2100 RIDGE ACTUATOR FOR PD HVAC SYSTEM BILLING FOR FIRE 5 WINDOW TINT AT LEVTY CENTER CONSOLIDATED INVOICE FOR MULTIPLE BUILDINGS MAY 23 THROUGH APRIL 24 SERVICES AT NOYES GENERATOR MAINTENANCE AT ROBERT CROWN BATTERY REPLACEMENT AT FIRE 3 FIRST AID CABINET REFILL AED REPLACEMENT FOR LAKEFRONT Account 65090 - SAFETY EQUIPMENT Totals Account 65095 - OFFICE SUPPLIES ELEVATOR MAINTENANCE AT ROBERT CROWN Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65090 - SAFETY EQUIPMENT FIRST AID CABINET REFILL Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 61010 - REGULAR PAY BUSINESS CARDS PRINTED Account 65095 - OFFICE SUPPLIES Totals Business Unit 1950 - FACILITIES Totals Account 62210 - PRINTING Totals Account 65095 - OFFICE SUPPLIES CD OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals HR CONSULTING Account 61010 - REGULAR PAY Totals Account 62210 - PRINTING CD BUSINESS CARDS Account 61010 - REGULAR PAY Totals Business Unit 2105 - PLANNING & ZONING Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Business Unit 2105 - PLANNING & ZONING Account 61010 - REGULAR PAY HR CONSULTING Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62360 - MEMBERSHIP DUES MEMBERSHIP DUES - JULY 1 2023 - JUNE 30 2024 Account 62360 - MEMBERSHIP DUES Totals Business Unit 2205 - POLICE ADMINISTRATION Account 62272 - OTHER PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES INFORMATION CHARGES - JUNE FUNERAL FLOWERS FUNERAL FLOWERS FUNERAL FLOWERS FUNERAL FLOWERS FUNERAL FLOWERS Account 62490 - OTHER PROGRAM COSTS RETIREMENT PLAQUE / NAMEPLATE PETTY CASH - GUN BUY BACK FUNERAL FLOWERS FUNERAL FLOWERS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY ELECTRICITY - CAMERAS (6/1 - 6/30) ELECTRICITY - CAMERAS (5/30 - 6/28) FUNERAL FLOWERS Account 62490 - OTHER PROGRAM COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS POWERFTO SETUP / SUBSCRIPTION ELECTRICITY - CAMERAS (5/30 - 6/28) Account 64005 - ELECTRICITY Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 4 of 30 A1.Page 31 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 101769 - PETTY CASH 07/25/2023 07/25/2023 41.49 120637 - SCOTT SOPHIER 07/25/2023 07/25/2023 405.70 Invoice Transactions 2 $447.19 Invoice Transactions 20 $15,423.47 101718 - EVANSTON CAR WASH & DETAIL CENTER 07/25/2023 07/25/2023 820.00 101729 - EVANSTON FUNERAL & CREMATION 07/25/2023 07/25/2023 900.00 Invoice Transactions 2 $1,720.00 19831 - GREAT LAKES WATER & SAFETY PRODUCTS 07/25/2023 07/25/2023 800.00 102667 - J. G. UNIFORMS, INC 07/25/2023 07/25/2023 1,020.00 102667 - J. G. UNIFORMS, INC 07/25/2023 07/25/2023 30.00 102667 - J. G. UNIFORMS, INC 07/25/2023 07/25/2023 162.15 102667 - J. G. UNIFORMS, INC 07/25/2023 07/25/2023 153.90 16782 - VELOCITY SYSTEMS 07/25/2023 07/25/2023 832.78 Invoice Transactions 6 $2,998.83 103892 - O'HERRON CO., INC., RAY 07/25/2023 07/25/2023 652.39 103892 - O'HERRON CO., INC., RAY 07/25/2023 07/25/2023 745.38 Invoice Transactions 2 $1,397.77 102137 - GRAINGER, INC., W.W.07/25/2023 07/25/2023 211.07 12773 - NORTH AMERICAN RESCUE 07/25/2023 07/25/2023 2,563.58 Invoice Transactions 2 $2,774.65 Invoice Transactions 12 $8,891.25 167307 - NET TRANSCRIPTS, INC.07/25/2023 07/25/2023 96.36 Invoice Transactions 1 $96.36 Invoice Transactions 1 $96.36 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 07/25/2023 07/25/2023 400.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 07/25/2023 07/25/2023 750.00 101769 - PETTY CASH 07/25/2023 07/25/2023 240.00 Invoice Transactions 3 $1,390.00 100401 - COMCAST CABLE 07/25/2023 07/25/2023 115.72 Invoice Transactions 1 $115.72 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 66.99 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 244.99 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 120.50 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 25.38 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 79.88 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 337.99 Invoice Transactions 6 $875.73 Invoice Transactions 10 $2,381.45 103795 - NORTH SHORE TOWING 07/25/2023 07/25/2023 10,470.00 Invoice Transactions 1 $10,470.00 Invoice Transactions 1 $10,470.00 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 62.87 Invoice Transactions 1 $62.87 19649 - SAINT FRANCIS PET CREMATORY & KENNELS, INC 07/25/2023 07/25/2023 7,164.00 Invoice Transactions 1 $7,164.00 103744 - NICOR 07/25/2023 07/25/2023 22.78 Invoice Transactions 1 $22.78 Invoice Transactions 3 $7,249.65 101769 - PETTY CASH 07/25/2023 07/25/2023 260.00 Invoice Transactions 1 $260.00 Invoice Transactions 1 $260.00 14273 - HOUSE OF CANS INC 07/25/2023 07/25/2023 87.60 Invoice Transactions 1 $87.60 Invoice Transactions 1 $87.60 18707 - CANINE DETECTION AND INSPECTION SERVICES (CDIS)07/25/2023 07/25/2023 1,100.00 18707 - CANINE DETECTION AND INSPECTION SERVICES (CDIS)07/25/2023 07/25/2023 1,100.00 Invoice Transactions 2 $2,200.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 07/25/2023 07/25/2023 528.84 Invoice Transactions 1 $528.84 103195 - MARK VEND COMPANY 07/25/2023 07/25/2023 327.27 104712 - SHILOG LTD 07/25/2023 07/25/2023 857.70 Invoice Transactions 2 $1,184.97 Invoice Transactions 5 $3,913.81 Invoice Transactions 54 $48,773.59 103137 - MABAS DIVISION III 07/25/2023 07/25/2023 5,000.00 Invoice Transactions 1 $5,000.00 17587 - IROL OPERATIONS, INC.07/25/2023 07/25/2023 960.00 Invoice Transactions 1 $960.00 REIMBURSEMENT - FOURTH OF JULY EVENT Account 65025 - FOOD Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Account 65025 - FOOD PETTY CASH - OFFICE OF ADMIN Account 65020 - CLOTHING UNIFORM - VEST (K9 OFFICER) UNIFORM - VEST UNIFORM (SDO II) UNIFORM - RECRUIT Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS CAR WASH / DETAIL SERVICES BODY REMOVAL SERVICES Account 62490 - OTHER PROGRAM COSTS Totals FIREARM/GLOCK (RECRUIT) FIREARM/GLOCK (RECRUIT) Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65125 - OTHER COMMODITIES UNIFORM UNIFORM - VEST Account 65020 - CLOTHING Totals Account 65085 - MINOR EQUIPMENT & TOOLS Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Account 62770 - MISCELLANEOUS TRANSCRIPTS Account 62770 - MISCELLANEOUS Totals PATROL SUPPLIES - EMERGENCY BLANKETS PATROL SUPPLIES (MEDICAL KITS) Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals TRAINING - ADAPTIVE LEADER PETTY CASH - OFFICE OF ADMIN Account 62295 - TRAINING & TRAVEL Totals Account 64565 - CABLE - VIDEO Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL TRAINING - ADAPTIVE LEADER OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN CABLE SERVICE (7/6 - 8/7) Account 64565 - CABLE - VIDEO Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN Account 62451 - TOWING AND BOOTING CONTRACTS STORAGE COSTS - JUNE 2023 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2270 - TRAFFIC BUREAU Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2270 - TRAFFIC BUREAU Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PROFESSIONAL SERVICES - JUNE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64015 - NATURAL GAS Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 2285 - COMMUNITY POLICING Account 62490 - OTHER PROGRAM COSTS PETTY CASH - OFFICE OF ADMIN Account 62490 - OTHER PROGRAM COSTS Totals GAS - ANIMAL SHELTER (JUN 23) Account 64015 - NATURAL GAS Totals Business Unit 2280 - ANIMAL CONTROL Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2285 - COMMUNITY POLICING Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES PROPERTY SUPPLIES Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65125 - OTHER COMMODITIES Account 62225 - BLDG MAINTENANCE SERVICES CANINE DETECTIVE / INSPECTION SERVICES PROFESSIONAL SERVICES Account 62225 - BLDG MAINTENANCE SERVICES Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62360 - MEMBERSHIP DUES COFFEE CUPS BUILDING SUPPLIES (CAVICIDE) Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 65095 - OFFICE SUPPLIES Totals MEMBERSHIP DUES Account 62360 - MEMBERSHIP DUES Totals Account 65095 - OFFICE SUPPLIES OFFICE EQUIPMENT Run by Tera Davis on 07/18/2023 02:24:02 PM Page 5 of 30 A1.Page 32 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 100401 - COMCAST CABLE 07/25/2023 07/25/2023 5.80 Invoice Transactions 1 $5.80 Invoice Transactions 3 $5,965.80 103862 - OAKTON COMMUNITY COLLEGE 07/25/2023 07/25/2023 7,652.00 169876 - Sean E. Malloy 07/25/2023 07/25/2023 1,250.37 Invoice Transactions 2 $8,902.37 100316 - ANDRES MEDICAL BILLING 07/25/2023 07/25/2023 8,623.36 Invoice Transactions 1 $8,623.36 18327 - US GAS 07/25/2023 07/25/2023 166.40 18327 - US GAS 07/25/2023 07/25/2023 140.88 18327 - US GAS 07/25/2023 07/25/2023 46.96 18327 - US GAS 07/25/2023 07/25/2023 46.96 Invoice Transactions 4 $401.20 313420 - ORIGINAL WATERMEN 07/25/2023 07/25/2023 90.00 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 25.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 45.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 39.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 84.75 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 37.90 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 83.80 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 99.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 139.90 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 187.90 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 78.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 207.80 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 74.99 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 149.98 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 91.90 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 23.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 28.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 15.00 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 67.80 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 37.90 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 49.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 49.95 11435 - TODAY'S UNIFORMS INC. 07/25/2023 07/25/2023 49.95 Invoice Transactions 23 $1,763.12 100158 - AIR ONE EQUIPMENT 07/25/2023 07/25/2023 56.00 12497 - CFS INSPECTIONS 07/25/2023 07/25/2023 1,800.00 15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 07/25/2023 07/25/2023 39.90 103561 - MUNICIPAL EMERGENCY SERVICES 07/25/2023 07/25/2023 7,304.47 169876 - Sean E. Malloy 07/25/2023 07/25/2023 212.97 Invoice Transactions 5 $9,413.34 100158 - AIR ONE EQUIPMENT 07/25/2023 07/25/2023 55.00 100158 - AIR ONE EQUIPMENT 07/25/2023 07/25/2023 430.50 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 600.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 725.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 427.50 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 735.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 735.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 700.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 700.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 625.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 625.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 625.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 150.00 315588 - DJS SCUBA LOCKER, INC.07/25/2023 07/25/2023 230.00 Invoice Transactions 14 $7,363.00 262721 - Kamarchevakul, Megan 07/25/2023 07/25/2023 89.00 Invoice Transactions 1 $89.00 102277 - HASTINGS AIR-ENERGY CONTROL 07/25/2023 07/25/2023 681.75 102277 - HASTINGS AIR-ENERGY CONTROL 07/25/2023 07/25/2023 4,512.51 Invoice Transactions 2 $5,194.26 Invoice Transactions 52 $41,749.65 313420 - ORIGINAL WATERMEN 07/25/2023 07/25/2023 2,584.14 19540 - STATEMENT INK LLC 07/25/2023 07/25/2023 3,508.00 Invoice Transactions 2 $6,092.14 Invoice Transactions 2 $6,092.14 Invoice Transactions 57 $53,807.59 13217 - SOFIA MARTIN 07/25/2023 07/25/2023 450.00 Invoice Transactions 1 $450.00 121344 - IDEXX DISTRIBUTION, INC.07/25/2023 07/25/2023 5,143.75 Invoice Transactions 1 $5,143.75 19822 - QIAGEN, LLC 07/25/2023 07/25/2023 2,842.06 Invoice Transactions 1 $2,842.06 15887 - BETTER IMPACT USA INC.07/25/2023 07/25/2023 324.00 103536 - MOTOROLA SOLUTIONS, INC.07/25/2023 07/25/2023 120.00 103536 - MOTOROLA SOLUTIONS, INC.07/25/2023 07/25/2023 240.00 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 298.62 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 244.99 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 104.99 Invoice Transactions 6 $1,332.60 Invoice Transactions 9 $9,768.41 Invoice Transactions 9 $9,768.41 Account 65125 - OTHER COMMODITIES OFFICE SUPPLIES, GENERAL Account 65125 - OTHER COMMODITIES Totals FIREFIGHTER REIMBURSEMENT Account 62295 - TRAINING & TRAVEL Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AMBULANCE CHARGES JUNE 2023 Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL EMT TRAINING TUITION UTILITY SERVICES, ELECTRIC, GA UTILITY SERVICES, ELECTRIC, GA Account 65015 - CHEMICALS/ SALT Totals Account 65020 - CLOTHING Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65015 - CHEMICALS/ SALT UTILITY SERVICES, ELECTRIC, GA UTILITY SERVICES, ELECTRIC, GA FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS LIFEGUARD UNIFORM FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS Account 65085 - MINOR EQUIPMENT & TOOLS ABRASIVE EQUIPMENT AND TOOLS ABRASIVE EQUIPMENT AND TOOLS FIRE EQUIPMENT ABRASIVE EQUIPMENT AND TOOLS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS Account 65020 - CLOTHING Totals FIRE PROTECTION EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT FIREFIGHTER REIMBURSEMENT Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT FIREFIGHTER EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT Account 65090 - SAFETY EQUIPMENT Totals SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT SCUBA AND SKIN DIVING EQUIPMENT HVAC MAINTENANCE AIR CIRCULATION EQUIPMENT Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Account 65095 - OFFICE SUPPLIES FIREFIGHTER REIMBURSEMENT Account 65095 - OFFICE SUPPLIES Totals Account 65625 - FURNITURE & FIXTURES Business Unit 2325 - BEACHES Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2325 - BEACHES Account 65020 - CLOTHING LIFEGUARD UNIFORM LIFEGUARD UNIFORMS Account 65020 - CLOTHING Totals Account 62472 - BEACH WATER TESTING EXP BEACH WATER TESTING SUPPLIES Account 62472 - BEACH WATER TESTING EXP Totals Account 62474 - COMPREHENSIVE HEALTH PROTECTION GRANT EXP Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62371 - WOMEN OUT WALKING EXPENSE WOW CLASS INSTRUCTION Account 62371 - WOMEN OUT WALKING EXPENSE Totals ANNUAL RADIO FOR EMERGENCY RESPONSE ANNUAL RADIO FOR EMERGENCY RESPONSE OFFICE SUPPLIES EMERGENCY PREPAREDNESS OFFICE SUPPLIES OFFICE SUPPLIES WEST NILE VIRUS SUPPLIES Account 62474 - COMPREHENSIVE HEALTH PROTECTION GRANT EXP Totals Account 62477 - PHEP GRANT-EXPENSE SOFTWARE ANNUAL SUBSCRIPTION Account 62477 - PHEP GRANT-EXPENSE Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Department 24 - HEALTH Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 6 of 30 A1.Page 33 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 101143 - COMED 07/25/2023 07/25/2023 23.28 10730 - MC SQUARED ENERGY 07/25/2023 07/25/2023 111.49 Invoice Transactions 2 $134.77 101143 - COMED 07/25/2023 07/25/2023 235.08 103744 - NICOR 07/25/2023 07/25/2023 39.29 103744 - NICOR 07/25/2023 07/25/2023 71.36 103744 - NICOR 07/25/2023 07/25/2023 61.45 103744 - NICOR 07/25/2023 07/25/2023 49.71 103744 - NICOR 07/25/2023 07/25/2023 50.33 103744 - NICOR 07/25/2023 07/25/2023 62.07 Invoice Transactions 7 $569.29 Invoice Transactions 9 $704.06 104864 - SPECIALTY FLOORS, INC.07/25/2023 07/25/2023 1,000.00 Invoice Transactions 1 $1,000.00 15844 - DUAL TEMP COMPANIES OF IL 07/25/2023 07/25/2023 3,828.27 Invoice Transactions 1 $3,828.27 103929 - OPEN STUDIO PROJECT 07/25/2023 07/25/2023 1,802.25 Invoice Transactions 1 $1,802.25 18810 - BRENDAN BEHAN 07/25/2023 07/25/2023 946.40 18364 - JOSEPH M. HEATON JR.07/25/2023 07/25/2023 5,300.00 18364 - JOSEPH M. HEATON JR.07/25/2023 07/25/2023 2,050.00 18364 - JOSEPH M. HEATON JR.07/25/2023 07/25/2023 1,350.00 17443 - KATE WILLIAMSON 07/25/2023 07/25/2023 595.00 18774 - KATIA ADAMS 07/25/2023 07/25/2023 806.40 18773 - KYLE JOHNSON 07/25/2023 07/25/2023 2,900.73 18772 - RHONDA STEIN 07/25/2023 07/25/2023 487.20 Invoice Transactions 8 $14,435.73 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 1,600.00 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 1,536.00 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 278.39 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 1,625.60 Invoice Transactions 4 $5,039.99 102755 - JORSON & CARLSON 07/25/2023 07/25/2023 111.40 10546 - SUPERIOR INDUSTRIAL SUPPLY 07/25/2023 07/25/2023 258.24 10546 - SUPERIOR INDUSTRIAL SUPPLY 07/25/2023 07/25/2023 301.02 12792 - UNIFIRST CORPORATION 07/25/2023 07/25/2023 72.42 Invoice Transactions 4 $743.08 10194 - NEXTIME, INC 07/25/2023 07/25/2023 195.00 106871 - R & R SPECIALTIES OF WISCONSIN, INC.07/25/2023 07/25/2023 1,483.00 Invoice Transactions 2 $1,678.00 Invoice Transactions 21 $28,527.32 103633 - NRPA 07/25/2023 07/25/2023 70.00 Invoice Transactions 1 $70.00 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 39.64 Invoice Transactions 1 $39.64 18193 - CHICAGO UNION 07/25/2023 07/25/2023 3,724.00 17629 - EVANSTON SOCCER ASSOCIATION 07/25/2023 07/25/2023 6,613.25 17685 - SNAPOLOGY OF CHICAGO 07/25/2023 07/25/2023 2,257.50 17229 - SPORTS FOR LIFE, LLC 07/25/2023 07/25/2023 19,481.04 16010 - THE GOLF PRACTICE 07/25/2023 07/25/2023 3,349.50 Invoice Transactions 5 $35,425.29 19579 - FEDEX FREIGHT 07/25/2023 07/25/2023 82.00 Invoice Transactions 1 $82.00 Invoice Transactions 8 $35,616.93 18460 - HOOP PHASES LLC 07/25/2023 07/25/2023 3,578.40 Invoice Transactions 1 $3,578.40 104914 - STA-KLEEN INC.07/25/2023 07/25/2023 65.00 Invoice Transactions 1 $65.00 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 82.80 Invoice Transactions 1 $82.80 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 900.00 Invoice Transactions 1 $900.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 07/25/2023 07/25/2023 29.20 Invoice Transactions 1 $29.20 Invoice Transactions 5 $4,655.40 300162 - KARA ROSEBOROUGH 07/25/2023 07/25/2023 1,000.00 19833 - WIEN, HANNAH 07/25/2023 07/25/2023 800.00 Invoice Transactions 2 $1,800.00 15717 - JAZZMA M. PRYOR 07/25/2023 07/25/2023 1,000.00 19823 - RICH OLIVER 07/25/2023 07/25/2023 1,700.00 Invoice Transactions 2 $2,700.00 Invoice Transactions 4 $4,500.00 Department 30 - PARKS AND RECREATION Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: COMED UTILITIES: NICOR Account 62245 - OTHER EQMT MAINTENANCE GYM FLOOR RESURFACE Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR Account 64015 - NATURAL GAS Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 62490 - OTHER PROGRAM COSTS Totals Account 62505 - INSTRUCTOR SERVICES DANCE INSTRUCTOR PROFESSIONAL SERVICES RCCC HVAC PREVENTATIVE MAINTENANCE Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62490 - OTHER PROGRAM COSTS ART CLASSES - INSTRUCTOR ZUMBA INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 62507 - FIELD TRIPS SUMMER BUS RC EDGE HOCKEY COACH RC EDGE HOCKEY COACH POTTERY INSTRUCTOR VOLLEYBALL INSTRUCTOR PICKLEBALL INSTRUCTOR Account 65040 - JANITORIAL SUPPLIES ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY SUMMER TRANSPORTATION SUMMER TRANSPORTATION SUMMER TRANSPORTATION Account 62507 - FIELD TRIPS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 65040 - JANITORIAL SUPPLIES Totals Account 65070 - OFFICE/OTHER EQT MTN MATL MACHINE MAINTENANCE TEXTILE LOGO MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES ULTIMATE FRISBEE CONTRACTOR Account 62295 - TRAINING & TRAVEL NRPA RENEWAL FEE ERIC EICHHOLZ Account 62295 - TRAINING & TRAVEL Totals Account 62495 - LICENSED PEST CONTROL SERVICES Account 65110 - RECREATION SUPPLIES DELIVERY OF TUMBLE TRACK Account 65110 - RECREATION SUPPLIES Totals SOCCER VENDOR LEGO CONTRACTOR TENNIS VENDOR GOLF VENDOR Account 62505 - INSTRUCTOR SERVICES Totals Account 61011 - RECREATION INSTRUCTORS REG PAY Totals Account 62225 - BLDG MAINTENANCE SERVICES HOOD DUCT AND EQUIPMENT CLEANING Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 61011 - RECREATION INSTRUCTORS REG PAY IRONCLADS BASKETBALL SUMMER BUS Account 62507 - FIELD TRIPS Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES, ETC. Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY SERVICE FOR PEST CONTROL FJCC Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62507 - FIELD TRIPS Account 62505 - INSTRUCTOR SERVICES MANAGER FOR FLEETWOOD THEATRE PRODUCTION LIGHTING FOR THE LIGHT Account 62505 - INSTRUCTOR SERVICES Totals Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Account 62511 - ENTERTAIN/PERFORMER SERV PERFORMER THE LIGHT PERFORMER THE LIGHT Account 62511 - ENTERTAIN/PERFORMER SERV Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 7 of 30 A1.Page 34 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 246157 - HOME CITY ICE COMPANY 07/25/2023 07/25/2023 220.00 12428 -HOFFMAN HOUSE CATERING 07/25/2023 07/25/2023 816.00 Invoice Transactions 2 $1,036.00 Invoice Transactions 2 $1,036.00 101457 - DIRECT FITNESS SOLUTIONS 07/25/2023 07/25/2023 280.22 Invoice Transactions 1 $280.22 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 57.81 Invoice Transactions 1 $57.81 100401 - COMCAST CABLE 07/25/2023 07/25/2023 190.65 Invoice Transactions 1 $190.65 17098 - PHOENIX SECURITY LTD 07/25/2023 07/25/2023 441.00 17098 - PHOENIX SECURITY LTD 07/25/2023 07/25/2023 588.00 Invoice Transactions 2 $1,029.00 313314 - 303 TAXI 07/25/2023 07/25/2023 680.00 Invoice Transactions 1 $680.00 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 07/25/2023 07/25/2023 83.40 Invoice Transactions 1 $83.40 19832 - SCHWARZ, CONNOR 07/25/2023 07/25/2023 182.00 Invoice Transactions 1 $182.00 Invoice Transactions 8 $2,503.08 105060 - TAPCO 07/25/2023 07/25/2023 39.28 Invoice Transactions 1 $39.28 Invoice Transactions 1 $39.28 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 48.95 Invoice Transactions 1 $48.95 103744 - NICOR 07/25/2023 07/25/2023 62.70 Invoice Transactions 1 $62.70 19540 - STATEMENT INK LLC 07/25/2023 07/25/2023 2,668.00 Invoice Transactions 1 $2,668.00 105060 - TAPCO 07/25/2023 07/25/2023 39.28 Invoice Transactions 1 $39.28 Invoice Transactions 4 $2,818.93 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 45.68 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 121.15 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 57.87 Invoice Transactions 3 $224.70 Invoice Transactions 3 $224.70 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 68.10 Invoice Transactions 1 $68.10 Invoice Transactions 1 $68.10 100310 - ANDERSON PEST SOLUTIONS 07/25/2023 07/25/2023 88.35 Invoice Transactions 1 $88.35 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 294.44 Invoice Transactions 1 $294.44 100177 - ALLEGRA PRINT & IMAGING 07/25/2023 07/25/2023 75.00 100177 - ALLEGRA PRINT & IMAGING 07/25/2023 07/25/2023 75.00 Invoice Transactions 2 $150.00 Invoice Transactions 4 $532.79 100162 - ALARM DETECTION SYSTEMS, INC.07/25/2023 07/25/2023 318.21 Invoice Transactions 1 $318.21 Invoice Transactions 1 $318.21 121587 - LAWRY, ANTHONY T 07/25/2023 07/25/2023 850.00 19681 - MILVIER-GORVINE, EMMA 07/25/2023 07/25/2023 2,500.00 19763 - PARK, MATTHEW 07/25/2023 07/25/2023 800.00 Invoice Transactions 3 $4,150.00 10407 - NORTHWESTERN UNIVERSITY 07/25/2023 07/25/2023 726.75 Invoice Transactions 1 $726.75 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 396.71 16681 - COMPASS TRANSPORTATION 07/25/2023 07/25/2023 365.44 Invoice Transactions 2 $762.15 10352 - B&B PRODUCTIONS, INC 07/25/2023 07/25/2023 2,050.00 100841 - DAYNA CALDERON 07/25/2023 07/25/2023 1,500.00 19825 - KADERBEK, MARIAN 07/25/2023 07/25/2023 100.00 Invoice Transactions 3 $3,650.00 Invoice Transactions 9 $9,288.90 Invoice Transactions 80 $90,833.70 18489 - VERIZON CONNECT 07/25/2023 07/25/2023 1,105.01 Invoice Transactions 1 $1,105.01 Business Unit 3050 - RECREATION OUTREACH PROGRAM Account 65025 - FOOD SUMMER FOOD ICE Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62245 - OTHER EQMT MAINTENANCE DIRECT FITNESS Account 62245 - OTHER EQMT MAINTENANCE Totals SENIOR FOOD Account 65025 - FOOD Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals LEVY COMCAST Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62515 - RENTAL SERVICES SECURITY FOR RENTALS Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals SECURITY FOR RENTALS Account 62515 - RENTAL SERVICES Totals Account 62695 - COUPON PMTS-CAB SUBSIDY TAXI SERVICE Business Unit 3065 - BOAT RAMP OPERATIONS Account 65110 - RECREATION SUPPLIES PROX CARDS FOR BOAT RAMP GATE Account 65110 - RECREATION SUPPLIES Totals Account 65110 - RECREATION SUPPLIES REIMBURSEMENT Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3065 - BOAT RAMP OPERATIONS Totals Business Unit 3080 - BEACHES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES BOAT LAUNCH KEY CARDS Account 65110 - RECREATION SUPPLIES Totals Business Unit 3080 - BEACHES Totals Account 65020 - CLOTHING LAKEFRONT WINDBREAKERS Account 65020 - CLOTHING Totals Account 65110 - RECREATION SUPPLIES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY SERVICE FOR PEST CONTROL MASON PARK PEST CONTROL SERVICES PEST CONTROL SERVICES Business Unit 3605 - ECOLOGY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals ECO TRAVELERS BANNER LET'S PLAY BANNER Account 65110 - RECREATION SUPPLIES Totals Business Unit 3605 - ECOLOGY CENTER Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65110 - RECREATION SUPPLIES Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62505 - INSTRUCTOR SERVICES COMEDY CAMP[ Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62518 - SECURITY ALARM CONTRACTS QUARTERLY CHARGES Account 62518 - SECURITY ALARM CONTRACTS Totals WORK STUDY FOR ARTS Account 62506 - WORK- STUDY Totals Account 62507 - FIELD TRIPS SUMMER TRANSPORTATION CAMP INSTRUCTION COMICS CAMP Account 62505 - INSTRUCTOR SERVICES Totals Account 62506 - WORK- STUDY STARLIGHT CONCERT ENTERTAINMENT COORDINATOR PUBLIC READING Account 62511 - ENTERTAIN/PERFORMER SERV Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals SUMMER TRANSPORTATION Account 62507 - FIELD TRIPS Totals Account 62511 - ENTERTAIN/PERFORMER SERV SOUND ENGINEERING STARLIGHT CONCERT SERIES AVL TRACKERS FOR CITY VEHICLES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 64540 - TELECOMMUNICATIONS - WIRELESS Run by Tera Davis on 07/18/2023 02:24:02 PM Page 8 of 30 A1.Page 35 of 345 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 292557 - SILK SCREEN EXPRESS, INC.07/25/2023 07/25/2023 6,851.70 Invoice Transactions 1 $6,851.70 101063 - CINTAS FIRST AID & SUPPLY 07/25/2023 07/25/2023 102.31 Invoice Transactions 1 $102.31 Invoice Transactions 3 $8,059.02 301861 - CHRISTY WEBBER & COMPANY 07/25/2023 07/25/2023 6,901.87 301861 - CHRISTY WEBBER & COMPANY 07/25/2023 07/25/2023 11,996.43 Invoice Transactions 2 $18,898.30 103855 - NUTOYS LEISURE PRODUCTS 07/25/2023 07/25/2023 2,048.42 103855 - NUTOYS LEISURE PRODUCTS 07/25/2023 07/25/2023 1,239.95 103855 - NUTOYS LEISURE PRODUCTS 07/25/2023 07/25/2023 1,395.17 Invoice Transactions 3 $4,683.54 Invoice Transactions 5 $23,581.84 101832 - FEDERAL EXPRESS CORP.07/25/2023 07/25/2023 13.33 Invoice Transactions 1 $13.33 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 50.40 Invoice Transactions 1 $50.40 Invoice Transactions 2 $63.73 100780 - OZINGA READY MIX CONCRETE INC.07/25/2023 07/25/2023 1,678.50 100780 - OZINGA READY MIX CONCRETE INC.07/25/2023 07/25/2023 3,339.00 100780 - OZINGA READY MIX CONCRETE INC.07/25/2023 07/25/2023 1,669.50 Invoice Transactions 3 $6,687.00 Invoice Transactions 3 $6,687.00 120248 - ELCAST LIGHTING 07/25/2023 07/25/2023 1,466.66 120248 - ELCAST LIGHTING 07/25/2023 07/25/2023 1,466.66 Invoice Transactions 2 $2,933.32 100375 - ARTS & LETTERS LTD.07/25/2023 07/25/2023 627.00 Invoice Transactions 1 $627.00 Invoice Transactions 3 $3,560.32 105060 - TAPCO 07/25/2023 07/25/2023 2,035.00 Invoice Transactions 1 $2,035.00 Invoice Transactions 1 $2,035.00 Invoice Transactions 17 $43,986.91 Invoice Transactions 335 $890,136.50 Account 65020 - CLOTHING FY2023 AFSCME UNIFORM PURCHASE Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES FY2023 ROBERT CROWN LANDSCAPE MAINTENANCE Account 65020 - CLOTHING Totals Account 65090 - SAFETY EQUIPMENT FIRST AID SUPPLY CABINET REFILL Account 65090 - SAFETY EQUIPMENT Totals PLAYGROUND EQUIPMENT-TWIGGS PLAYGROUND EQUIPMENT Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4330 - GREENWAYS Totals FY2023 CITYWIDE LANDSCAPE MAINTENANCE CONTRACT Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 65055 - MATER. TO MAINT. IMP. PLAYGROUND EQUIPMENT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE SHIPPING Account 62315 - POSTAGE Totals Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4510 - STREET MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Business Unit 4510 - STREET MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. FY2023 CONCRETE FY2023 CONCRETE FY2023 CONCRETE Account 65115 - TRAFFIC CONTROL SUPPLI HONORARY STREET NAME AND SIGN SHEETING Account 65115 - TRAFFIC CONTROL SUPPLI Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Account 65070 - OFFICE/OTHER EQT MTN MATL STREET LIGHT FIXTURE REPAIR STREET LIGHT FIXTURE REPAIR Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4550 - MAINT-SNOW & ICE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4550 - MAINT-SNOW & ICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS OAKTON/DODGE RWIS UNIT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 9 of 30 A1.Page 36 of 345 170 AMERICAN RESCUE PLAN Vendor G/L Date Payment Date Invoice Amount 19638 - ALEXANDRIA WILLS 07/25/2023 07/25/2023 7,350.00 Invoice Transactions 1 $7,350.00 Invoice Transactions 1 $7,350.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 07/25/2023 07/25/2023 2,537.50 19024 - BYRNE SOFTWARE TECHNOLOGIES 07/25/2023 07/25/2023 1,160.00 Invoice Transactions 2 $3,697.50 Invoice Transactions 2 $3,697.50 19576 - RACHEL WILLIAMS 07/25/2023 07/25/2023 1,040.00 Invoice Transactions 1 $1,040.00 Invoice Transactions 1 $1,040.00 19757 - ERIKA TEJEDA 07/25/2023 07/25/2023 3,031.50 Invoice Transactions 1 $3,031.50 Invoice Transactions 1 $3,031.50 Invoice Transactions 5 $15,119.00 Invoice Transactions 5 $15,119.00 Invoice Description Fund 170 - AMERICAN RESCUE PLAN Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Account 62490 - OTHER PROGRAM COSTS SHOE MAKING CAMP 2023 Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals Business Unit 9950 - PERMIT SOFTWARE Account 62236 - SOFTWARE MAINTENANCE CIVIC PLATFORM CONFIGURATION (RFP 22-13) CIVIC PLATFORM CONFIGURATION (RFP 22-13) Account 62236 - SOFTWARE MAINTENANCE Totals Business Unit 9950 - PERMIT SOFTWARE Totals Business Unit 9964 - GENERAL FUND OPERATIONS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS WORK HOURS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 9964 - GENERAL FUND OPERATIONS Totals Business Unit 9971 - ARPA ADMIN Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FEDERAL GRANTS MANAGER - ARPA Fund 170 - AMERICAN RESCUE PLAN Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 9971 - ARPA ADMIN Totals Department 99 - NON-DEPARTMENTAL Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 10 of 30 A1.Page 37 of 345 175 GENERAL ASSISTANCE FUND Vendor G/L Date Payment Date Invoice Amount 10998 - NJS ENTERPRISES, INC.07/25/2023 07/25/2023 4,500.00 Invoice Transactions 1 $4,500.00 Invoice Transactions 1 $4,500.00 Invoice Transactions 1 $4,500.00 Invoice Transactions 1 $4,500.00 Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 62490 - OTHER PROGRAM COSTS VISUAL GA PROGRAM ACCESS Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 11 of 30 A1.Page 38 of 345 176 HUMAN SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 102565 - INFANT WELFARE SOCIETY 07/25/2023 07/25/2023 23,750.00 Invoice Transactions 1 $23,750.00 101725 - INTERFAITH ACTION OF EVANSTON 07/25/2023 07/25/2023 7,500.00 Invoice Transactions 1 $7,500.00 16424 - BOOKS AND BREAKFAST 07/25/2023 07/25/2023 6,875.00 Invoice Transactions 1 $6,875.00 103793 - NORTH SHORE SENIOR CENTER 07/25/2023 07/25/2023 5,937.00 Invoice Transactions 1 $5,937.00 101036 - CHILDCARE NETWORK 07/25/2023 07/25/2023 25,850.00 Invoice Transactions 1 $25,850.00 102388 - IMPACT BEHAVIORAL HEALTH PARTNERS 07/25/2023 07/25/2023 12,500.00 Invoice Transactions 1 $12,500.00 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 07/25/2023 07/25/2023 10,000.00 Invoice Transactions 1 $10,000.00 104033 - PEER SERVICES, INC.07/25/2023 07/25/2023 24,875.00 Invoice Transactions 1 $24,875.00 103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 07/25/2023 07/25/2023 3,750.00 Invoice Transactions 1 $3,750.00 101811 - FAMILY FOCUS 07/25/2023 07/25/2023 17,892.00 Invoice Transactions 1 $17,892.00 302371 - YOUTH & OPPORTUNITY UNITED 07/25/2023 07/25/2023 24,000.00 Invoice Transactions 1 $24,000.00 101776 - EVANSTON/NORTHSHORE YWCA 07/25/2023 07/25/2023 4,375.00 Invoice Transactions 1 $4,375.00 Invoice Transactions 12 $167,304.00 Invoice Transactions 12 $167,304.00 12151 - MULTILINGUAL CONNECTIONS LLC 07/25/2023 07/25/2023 102.60 18545 - CANDICE MITCHELL 07/25/2023 07/25/2023 430.13 Invoice Transactions 2 $532.73 Invoice Transactions 2 $532.73 19747 - GIGGLE & JIGGLE, LLC DBA THE WOW FACTOR 07/25/2023 07/25/2023 1,380.00 19747 - GIGGLE & JIGGLE, LLC DBA THE WOW FACTOR 07/25/2023 07/25/2023 2,215.00 19747 - GIGGLE & JIGGLE, LLC DBA THE WOW FACTOR 07/25/2023 07/25/2023 2,285.00 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 07/25/2023 07/25/2023 3,056.56 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 07/25/2023 07/25/2023 3,881.84 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 07/25/2023 07/25/2023 1,366.25 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 07/25/2023 07/25/2023 2,075.55 Invoice Transactions 7 $16,260.20 Invoice Transactions 7 $16,260.20 Invoice Transactions 9 $16,792.93 Invoice Transactions 21 $184,096.93 Invoice Description Fund 176 - HUMAN SERVICES FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Account 62890 - INFANT WELFARE SOCIETY 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 62890 - INFANT WELFARE SOCIETY Totals Account 62960 - INTERFAITH ACTION COUNCIL 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 62960 - INTERFAITH ACTION COUNCIL Totals Account 62961 - BOOKS AND BREAKFAST 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 62961 - BOOKS AND BREAKFAST Totals Account 62980 - NORTH SHORE SENIOR CENTER 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 62980 - NORTH SHORE SENIOR CENTER Totals Account 63067 - CHILDCARE NETWORK EVANSTON 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 63067 - CHILDCARE NETWORK EVANSTON Totals Account 63068 - IMPACT BEHAVIORAL HEALTH PARTNERS 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 63068 - IMPACT BEHAVIORAL HEALTH PARTNERS Totals Account 63069 - JAMES MORAN CENTER 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 63069 - JAMES MORAN CENTER Totals Account 63070 - PEER SERVICES 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 63070 - PEER SERVICES Totals Account 63120 - MEALS AT HOME 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 63120 - MEALS AT HOME Totals Account 67030 - FAMILY FOCUS 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 67030 - FAMILY FOCUS Totals Account 67045 - YOU 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 67045 - YOU Totals Account 67111 - YWCA 2ND DISBURSEMENT OF PUBLIC SERVICES GRANT Account 67111 - YWCA Totals Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 24 - HEALTH Business Unit 2445 - HUMAN SERVICES Account 62490 - OTHER PROGRAM COSTS TEMPORARY ASSISTANCE APPLICATION FORM REIMBURSEMENT FOR TRAINING Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2445 - HUMAN SERVICES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS ETOWN 1ST FRIDAY FIRST FRIDAY SAFE SUMMER INITIATIVE SAFE SUMMER INITIATIVE SAFE SUMMER INITIATIVE SAFE SUMMER INITIATIVE Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 12 of 30 A1.Page 39 of 345 177 REPARATIONS FUND Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/25/2023 07/25/2023 25,000.00 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/25/2023 07/25/2023 3,118.34 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/25/2023 07/25/2023 5,900.00 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/25/2023 07/25/2023 14,705.25 19835 - ROGERS, ELIZABETH 07/25/2023 07/25/2023 25,000.00 Invoice Transactions 5 $73,723.59 Invoice Transactions 5 $73,723.59 Invoice Transactions 5 $73,723.59 Invoice Transactions 5 $73,723.59 Invoice Description Fund 177 - REPARATIONS FUND Department 15 - CITY MANAGER'S OFFICE Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 1595 - REPARATIONS FUND Account 62490 - OTHER PROGRAM COSTS REPARATIONS - MORTGAGE ASSISTANCE REPARATIONS - MORTGAGE ASSISTANCE REPARATIONS - HOME IMPROVEMENT Department 15 - CITY MANAGER'S OFFICE Totals Fund 177 - REPARATIONS FUND Totals REPARATIONS - MORTGAGE ASSISTANCE REPARATIONS - CASH BENEFIT Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1595 - REPARATIONS FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 13 of 30 A1.Page 40 of 345 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 101143 - COMED 07/25/2023 07/25/2023 74.79 101143 - COMED 07/25/2023 07/25/2023 561.52 Invoice Transactions 2 $636.31 101143 - COMED 07/25/2023 07/25/2023 3,036.89 Invoice Transactions 1 $3,036.89 120125 - J.A. JOHNSON PAVING CO 07/25/2023 07/25/2023 440,560.91 120125 - J.A. JOHNSON PAVING CO 07/25/2023 07/25/2023 27,303.02 120125 - J.A. JOHNSON PAVING CO 07/25/2023 07/25/2023 69,903.67 Invoice Transactions 3 $537,767.60 Invoice Transactions 6 $541,440.80 Invoice Transactions 6 $541,440.80 Invoice Transactions 6 $541,440.80 Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING UTILITIES: LIGHTING UTILITIES: LIGHTING Account 64006 - LIGHTING Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY TRAFFIC SIGNALS Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Account 65515 - OTHER IMPROVEMENTS 2023 MFT STREET RESURFACING PROJECT BID 23-16 FY2023 PAVEMENT PATCHING CONTRACT MPI#220008 FY2023 PAVEMENT PATCHING CONTRACT MPI#220008 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 14 of 30 A1.Page 41 of 345 205 EMERGENCY TELE (E911) FUND Vendor G/L Date Payment Date Invoice Amount 100987 - CHICAGO COMMUNICATIONS, LLC.07/25/2023 07/25/2023 691.00 18668 - LILLY COUNSELING AND CONSULTATION 07/25/2023 07/25/2023 250.00 103536 - MOTOROLA SOLUTIONS, INC.07/25/2023 07/25/2023 6,870.00 18823 - SANSIO, INC 07/25/2023 07/25/2023 914.00 14910 - SUPERION, LLC 07/25/2023 07/25/2023 1,400.73 Invoice Transactions 5 $10,125.73 149416 - AT & T 07/25/2023 07/25/2023 113.02 Invoice Transactions 1 $113.02 103536 - MOTOROLA SOLUTIONS, INC.07/25/2023 07/25/2023 495.12 Invoice Transactions 1 $495.12 100987 - CHICAGO COMMUNICATIONS, LLC.07/25/2023 07/25/2023 2,130.00 100987 - CHICAGO COMMUNICATIONS, LLC.07/25/2023 07/25/2023 9,871.92 100987 - CHICAGO COMMUNICATIONS, LLC.07/25/2023 07/25/2023 539.00 100987 - CHICAGO COMMUNICATIONS, LLC.07/25/2023 07/25/2023 4,308.40 100987 - CHICAGO COMMUNICATIONS, LLC.07/25/2023 07/25/2023 2,146.70 Invoice Transactions 5 $18,996.02 Invoice Transactions 12 $29,729.89 Invoice Transactions 12 $29,729.89 Invoice Transactions 12 $29,729.89 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO MAINTENANCE (AUG 23) PROFESSIONAL SERVICES - JUNE STARCOM AIRTIME - JULY 2023 HEALTH EMS SUBSCRIPTION - MAY FREEDOM MODULE 2023 MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES - JUNE 2023 Account 64505 - TELECOMMUNICATIONS Totals Account 65085 - MINOR EQUIPMENT & TOOLS RADIO CHARGERS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65515 - OTHER IMPROVEMENTS BEACH RADIO CHARGERS RADIO INFRASTRUCTURE LABOR / PARTS FOR BEACH ANTENNAS MOBILE RADIO PLUS INSTALL MOBIL RADIO INSTALL Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 15 of 30 A1.Page 42 of 345 215 CDBG FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 07/25/2023 07/25/2023 2,512.44 Invoice Transactions 1 $2,512.44 Invoice Transactions 1 $2,512.44 Invoice Transactions 1 $2,512.44 Invoice Transactions 1 $2,512.44 Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 5226 - CDBG-CV Account 62970 - CONNECTION FOR HOMELESS DISBURSEMENT OF CDBG-CV RENT ASSISTANCE PROGRAM Account 62970 - CONNECTION FOR HOMELESS Totals Business Unit 5226 - CDBG-CV Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 16 of 30 A1.Page 43 of 345 250 AFFORDABLE HOUSING FUND Vendor G/L Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 07/25/2023 07/25/2023 107.50 Invoice Transactions 1 $107.50 Invoice Transactions 1 $107.50 Invoice Transactions 1 $107.50 Invoice Transactions 1 $107.50 Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS 2020 GREENBAY ROAD Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 17 of 30 A1.Page 44 of 345 335 WEST EVANSTON TIF FUND Vendor G/L Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 07/25/2023 07/25/2023 253.50 Invoice Transactions 1 $253.50 Invoice Transactions 2 $253.50 Invoice Transactions 2 $253.50 Invoice Transactions 2 $253.50 Invoice Description Fund 335 - WEST EVANSTON TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 5870 - WEST EVANSTON TIF Account 62185 - CONSULTING SERVICES 1917 GREENWOOD Account 62185 - CONSULTING SERVICES Totals Department 99 - NON-DEPARTMENTAL Totals Fund 335 - WEST EVANSTON TIF FUND Totals Business Unit 5870 - WEST EVANSTON TIF Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 18 of 30 A1.Page 45 of 345 415 CAPITAL IMPROVEMENTS Vendor G/L Date Payment Date Invoice Amount 19288 - STUDIO AH LLC DBA HPZS *07/25/2023 07/25/2023 8,750.00 Invoice Transactions 1 $8,750.00 Invoice Transactions 1 $8,750.00 122383 - CCJM ENGINEERS, LTD *07/25/2023 07/25/2023 11,650.00 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*07/25/2023 07/25/2023 56.61 102363 - HOLABIRD & ROOT LLC *07/25/2023 07/25/2023 12,478.05 104804 - SMITHGROUP, INC.*07/25/2023 07/25/2023 8,712.00 Invoice Transactions 4 $32,896.66 Invoice Transactions 4 $32,896.66 11447 - MCGUIRE ENGINEERS, INC.*07/25/2023 07/25/2023 4,500.00 Invoice Transactions 1 $4,500.00 101134 - COLLEY ELEVATOR CO.07/25/2023 07/25/2023 684.00 101134 - COLLEY ELEVATOR CO.07/25/2023 07/25/2023 1,824.00 244419 - KIMLEY-HORN AND ASSOCIATES, INC.07/25/2023 07/25/2023 4,701.62 244419 - KIMLEY-HORN AND ASSOCIATES, INC.07/25/2023 07/25/2023 31,211.80 Invoice Transactions 4 $38,421.42 Invoice Transactions 5 $42,921.42 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*07/25/2023 07/25/2023 25,416.56 Invoice Transactions 1 $25,416.56 19537 - CCC HOLDINGS, INC.07/25/2023 07/25/2023 415,407.20 13463 - GARLAND /DBS, INC.07/25/2023 07/25/2023 310,200.65 105604 - WISS, JANNEY, ELSTNER ASSOCIATES INC.*07/25/2023 07/25/2023 15,900.00 Invoice Transactions 3 $741,507.85 Invoice Transactions 4 $766,924.41 171301 - G.A. JOHNSON AND SON 07/25/2023 07/25/2023 128,704.10 253307 - LANDMARK CONTRACTORS, INC.07/25/2023 07/25/2023 230,976.90 Invoice Transactions 2 $359,681.00 Invoice Transactions 2 $359,681.00 Invoice Transactions 16 $1,211,173.49 Invoice Transactions 16 $1,211,173.49 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 4118 - 2018 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS ECOLOGY CENTER RENOVATION CONSULTING SERVICES Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4118 - 2018 GO BOND CAPITAL Totals Business Unit 4121 - 2021 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CONSULTING SERVICES-RECYCLING CNTR RENO-TEMP DOG SHELTER OAKTON ST CORRIDOR ANIMAL SHELTER-RFQ 20-53-ARCHITECTURAL & ENGINEERING SERVICES EVANSTON SHORELINE REPAIRS Account 62145 - ENGINEERING SERVICES Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Business Unit 4122 - 2022 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES ELECTRICAL ENGINEERING-JAMES PARK ATHLETIC LIGHTING Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS SOLE SOURCE ELEVATOR MODERNIZATION AT PDHQ SOLE SOURCE ELEVATOR MODERNIZATION AT PDHQ RIDGE AVE TRAFFIC SIGNAL IMPROVEMENT RIDGE AVE TRAFFIC SIGNAL IMPROVEMENT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4122 - 2022 GO BOND CAPITAL Totals Business Unit 4123 - 2023 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES OAKTON ST CORRIDOR STUDY Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS EVANSTON ANIMAL SHELTER CONSTRUCTION 2023 FACILITY ENVELOPE REPAIRS CONTRACT 1 PARKING GARAGE STRUCTURAL ASSESSMENT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4123 - 2023 GO BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS EVANSTON MUNICIPAL STORAGE FACILITY PHASE 1 Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals OAKTON STREET CORRIDOR IMPROVEMENT PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 19 of 30 A1.Page 46 of 345 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 17306 - DAVIS BANCORP, INC.07/25/2023 07/25/2023 4,276.80 Invoice Transactions 1 $4,276.80 Invoice Transactions 1 $4,276.80 101215 - COOK COUNTY COLLECTOR 07/25/2023 07/25/2023 413.45 Invoice Transactions 1 $413.45 101143 - COMED 07/25/2023 07/25/2023 543.84 101143 - COMED 07/25/2023 07/25/2023 304.16 10643 - PASSPORT LABS, INC.07/25/2023 07/25/2023 557.00 Invoice Transactions 3 $1,405.00 10643 - PASSPORT LABS, INC.07/25/2023 07/25/2023 28,821.10 Invoice Transactions 1 $28,821.10 Invoice Transactions 5 $30,639.55 101215 - COOK COUNTY COLLECTOR 07/25/2023 07/25/2023 1,464.04 Invoice Transactions 1 $1,464.04 13097 - SP PLUS PARKING 07/25/2023 07/25/2023 11,960.61 Invoice Transactions 1 $11,960.61 13583 - 3C PAYMENT (USA) CORP 07/25/2023 07/25/2023 212.11 18749 - SKIDATA, INC.07/25/2023 07/25/2023 484.00 18749 - SKIDATA, INC.07/25/2023 07/25/2023 432.00 Invoice Transactions 3 $1,128.11 Invoice Transactions 5 $14,552.76 101215 - COOK COUNTY COLLECTOR 07/25/2023 07/25/2023 3,382.42 Invoice Transactions 1 $3,382.42 17098 - PHOENIX SECURITY LTD 07/25/2023 07/25/2023 20,390.40 215899 - MB EVANSTON SHERMAN, L.L.C.07/25/2023 07/25/2023 1,310.00 13097 - SP PLUS PARKING 07/25/2023 07/25/2023 21,747.01 Invoice Transactions 3 $43,447.41 105150 - TK ELEVATOR 07/25/2023 07/25/2023 9,748.92 Invoice Transactions 1 $9,748.92 18749 - SKIDATA, INC.07/25/2023 07/25/2023 750.00 18749 - SKIDATA, INC.07/25/2023 07/25/2023 1,212.00 304180 - VINTECH SYSTEMS, INC.07/25/2023 07/25/2023 995.00 Invoice Transactions 3 $2,957.00 13583 - 3C PAYMENT (USA) CORP 07/25/2023 07/25/2023 471.54 Invoice Transactions 1 $471.54 Invoice Transactions 9 $60,007.29 101215 - COOK COUNTY COLLECTOR 07/25/2023 07/25/2023 1,509.53 Invoice Transactions 1 $1,509.53 17098 - PHOENIX SECURITY LTD 07/25/2023 07/25/2023 6,796.80 13097 - SP PLUS PARKING 07/25/2023 07/25/2023 14,501.22 Invoice Transactions 2 $21,298.02 18749 - SKIDATA, INC.07/25/2023 07/25/2023 484.00 18749 - SKIDATA, INC.07/25/2023 07/25/2023 744.00 18749 - SKIDATA, INC.07/25/2023 07/25/2023 3,476.00 Invoice Transactions 3 $4,704.00 13583 - 3C PAYMENT (USA) CORP 07/25/2023 07/25/2023 487.45 Invoice Transactions 1 $487.45 103744 - NICOR 07/25/2023 07/25/2023 177.25 Invoice Transactions 1 $177.25 Invoice Transactions 8 $28,176.25 Invoice Transactions 28 $137,652.65 Invoice Transactions 28 $137,652.65 Business Unit 7005 - PARKING SYSTEM MGT Account 62431 - ARMORED CAR SERVICES ANNUAL ARMORED CAR SERVICES FOR THE CITY JUNE 2023 Account 62431 - ARMORED CAR SERVICES Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: COMED UTILITIES: COMED Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX JUNE 2023 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE PERMIT SERVICE JUNE 2023 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62519 - PASSPORT MOBILE PARKING APP FEES MOBILE PAY JUNE 2023 CONTRACT MGMT & OPER. OF 3 SELF-PARK FAC. JULY 2023 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2023 Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX JUNE 2023 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62400 - CONTRACT SVC-PARKING GARAGE Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX JUNE 2023 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals CHURCH GARAGE SERVICE 7/5 CHURCH GARAGE SERVICE 7/3 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR SERVICE AGREEMENT 7/1/23-9/30/23 Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS - SHERMAN JUNE 23 SHERMAN GARAGE JANITORIAL SERVICES-JUNE 2023 CONTRACT MGMT & OPER. OF 3 SELF-PARK FAC. JULY 2023 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62705 - BANK SERVICE CHARGES CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2023 Account 62705 - BANK SERVICE CHARGES Totals Business Unit 7036 - SHERMAN GARAGE Totals GARAGE IT INTEGRATION SERVICE SHERMAN GARAGE SERVICE 6/28 MAPLE GARAGE SECURITY CAMERA WORK Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS - MAPLE JUNE 23 CONTRACT MGMT & OPER. OF 3 SELF-PARK FAC. (RFP 22-57) JULY Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX JUNE 2023 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62705 - BANK SERVICE CHARGES CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2023 Account 62705 - BANK SERVICE CHARGES Totals Account 64015 - NATURAL GAS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MAPLE GARAGE SERVICE 7/6 MAPLE GARAGE SERVICE 6/29 MAPLE GARAGE SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 7037 - MAPLE GARAGE Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 20 of 30 A1.Page 47 of 345 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 103883 - ODP BUSINESS SOLUTIONS, LLC 07/25/2023 07/25/2023 217.50 Invoice Transactions 1 $217.50 Invoice Transactions 1 $217.50 217862 - ALEXANDER CHEMICAL CORPORATION 07/25/2023 07/25/2023 404.25 217862 - ALEXANDER CHEMICAL CORPORATION 07/25/2023 07/25/2023 404.25 Invoice Transactions 2 $808.50 172225 - CARUS PHOSPHATES, INC.07/25/2023 07/25/2023 47,563.20 Invoice Transactions 1 $47,563.20 Invoice Transactions 3 $48,371.70 17270 - BACKFLOW SOLUTIONS, INC 07/25/2023 07/25/2023 5,751.10 Invoice Transactions 1 $5,751.10 Invoice Transactions 1 $5,751.10 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 222.87 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 238.74 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 108.33 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 1,133.67 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 73.14 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 71.76 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 269.79 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 664.47 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 249.78 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 137.31 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 104.19 13666 - BUILDERS ASPHALT, LLC 07/25/2023 07/25/2023 902.52 Invoice Transactions 12 $4,176.57 Invoice Transactions 12 $4,176.57 Invoice Transactions 17 $58,516.87 Invoice Transactions 17 $58,516.87 Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 4200 - WATER PRODUCTION Account 65095 - OFFICE SUPPLIES FY2023 OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4220 - FILTRATION Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) BID 22-54 LIQUID CHLORINE (PER SPEC) BID 22-54 Account 65015 - CHEMICALS/ SALT Totals Account 65030 - PHOSPHATE CHEMICALS ORTHOPOLYPHOSPHATE (PER SPEC) Account 65030 - PHOSPHATE CHEMICALS Totals Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62185 - CONSULTING SERVICES 2023 CROSS CONNECTION CONTROL MGMT PROGRAM Account 62185 - CONSULTING SERVICES Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 Account 65055 - MATER. TO MAINT. IMP. Totals Fund 510 - WATER FUND Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 21 of 30 A1.Page 48 of 345 513 WATER DEPR IMPRV &EXT FUND Vendor G/L Date Payment Date Invoice Amount 275720 - ALFRED BENESCH & COMPANY *07/25/2023 07/25/2023 1,981.20 275720 - ALFRED BENESCH & COMPANY *07/25/2023 07/25/2023 657.13 102162 - GREELEY AND HANSEN *07/25/2023 07/25/2023 65,521.84 103795 - NORTH SHORE TOWING 07/25/2023 07/25/2023 85.00 103795 - NORTH SHORE TOWING 07/25/2023 07/25/2023 85.00 104804 - SMITHGROUP, INC.*07/25/2023 07/25/2023 968.00 Invoice Transactions 6 $69,298.17 19407 - BALLARD MARINE CONSTRUCTION, LLC *07/25/2023 07/25/2023 473,975.65 156014 - BOLDER CONTRACTORS 07/25/2023 07/25/2023 991,729.35 13463 - GARLAND /DBS, INC.07/25/2023 07/25/2023 324,371.09 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION *07/25/2023 07/25/2023 41,426.50 Invoice Transactions 4 $1,831,502.59 Invoice Transactions 10 $1,900,800.76 Invoice Transactions 10 $1,900,800.76 Invoice Transactions 10 $1,900,800.76 Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES 30-INCH TRANSMISSION MAIN REHABILITATION PROJECT 30-INCH TRANSMISSION MAIN REHABILITATION PROJECT 4160V ELECTRICAL SYSTEM RELIABILITY ENGINEERING TOW & HOOK 1921 SHERMAN TOW & HOOK 1911 SHERMAN EVANSTON SHORELINE REPAIRS Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS 1909 RAW WATER INTAKE REPLACEMENT 2023 WATER MAIN IMPROVEMENTS&STREET RESURFACING PROJECT 2023 WATER PLANT ROOF IMPROVEMENTS 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 22 of 30 A1.Page 49 of 345 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 171720 - SHERIDAN PLUMBING AND SEWER 07/25/2023 07/25/2023 50,978.40 Invoice Transactions 1 $50,978.40 Invoice Transactions 1 $50,978.40 214540 - ECS MIDWEST, LLC 07/25/2023 07/25/2023 2,500.00 Invoice Transactions 1 $2,500.00 289632 - INNOVYZE LLC 07/25/2023 07/25/2023 18,900.00 Invoice Transactions 1 $18,900.00 Invoice Transactions 2 $21,400.00 19818 - FLATLAND, TIM 07/25/2023 07/25/2023 4,136.00 Invoice Transactions 1 $4,136.00 Invoice Transactions 1 $4,136.00 Invoice Transactions 4 $76,514.40 Invoice Transactions 4 $76,514.40 Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 4530 - SEWER MAINTENANCE Account 62461 - SEWER MAINTENANCE CONTRACTS 2022 SEWER CLEANING, 24" DIAMETER & LARGER Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4531 - SEWER OTHER OPERATIONS Account 62180 - STUDIES PHASE I ENVIRONMENTAL SITE ASSESSMENT Account 62180 - STUDIES Totals Account 62340 - IT COMPUTER SOFTWARE XPSWMM COMPLETE BUNDLE Account 62340 - IT COMPUTER SOFTWARE Totals Business Unit 4531 - SEWER OTHER OPERATIONS Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS PRIVATE SEWER REPAIR COSTS REFUND Fund 515 - SEWER FUND Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 23 of 30 A1.Page 50 of 345 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 102184 - GROOT RECYCLING & WASTE SERVICES 07/25/2023 07/25/2023 286,896.00 Invoice Transactions 1 $286,896.00 102184 - GROOT RECYCLING & WASTE SERVICES 07/25/2023 07/25/2023 167,800.22 Invoice Transactions 1 $167,800.22 19838 - LAKESIDE PLASTICS INC.07/25/2023 07/25/2023 1,417.00 Invoice Transactions 1 $1,417.00 Invoice Transactions 3 $456,113.22 Invoice Transactions 3 $456,113.22 Invoice Transactions 3 $456,113.22 Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2023 RESIDENTIAL REFUSE COLLECTION Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS FY2023 RESIDENTIAL YARD WASTE & FOOD SCRAPS Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals Account 65625 - FURNITURE & FIXTURES Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals 18" ORANGE 5LB CONES Account 65625 - FURNITURE & FIXTURES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 24 of 30 A1.Page 51 of 345 600 FLEET SERVICE FUND Vendor G/L Date Payment Date Invoice Amount 101064 - CINTAS #22 07/25/2023 07/25/2023 93.31 Invoice Transactions 1 $93.31 18489 - VERIZON CONNECT 07/25/2023 07/25/2023 1,841.67 Invoice Transactions 1 $1,841.67 17511 - AL WARREN OIL COMPANY, INC.07/25/2023 07/25/2023 24,848.05 17511 - AL WARREN OIL COMPANY, INC.07/25/2023 07/25/2023 25,755.00 Invoice Transactions 2 $50,603.05 18929 - AHW LLC 07/25/2023 07/25/2023 2,082.69 120485 - AMERICAN VAN EQUIPMENT 07/25/2023 07/25/2023 7,721.94 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 885.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 21.88 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 26.34 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 (4.39) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 81.64 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 32.18 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 72.38 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 16.72 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 154.03 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 21.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 109.38 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 349.04 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 113.18 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 75.88 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/25/2023 07/25/2023 20.69 14043 - ARI PHOENX, INC.07/25/2023 07/25/2023 256.40 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 470.11 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 1,242.95 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 129.80 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 383.78 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 179.40 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 33.45 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 486.45 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 106.44 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 78.09 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 344.05 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 29.44 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 339.48 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 4.61 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 (57.27) 18598 - ARLINGTON HEIGHTS FORD 07/25/2023 07/25/2023 (100.00) 100412 - ATLAS BOBCAT, INC.07/25/2023 07/25/2023 59.94 285052 - CHICAGO PARTS & SOUND, LLC 07/25/2023 07/25/2023 35.21 285052 - CHICAGO PARTS & SOUND, LLC 07/25/2023 07/25/2023 113.22 285052 - CHICAGO PARTS & SOUND, LLC 07/25/2023 07/25/2023 427.00 101064 - CINTAS #22 07/25/2023 07/25/2023 93.31 101081 - CITY WELDING SALES & SERVICE INC.07/25/2023 07/25/2023 104.40 101300 - CUMBERLAND SERVICENTER 07/25/2023 07/25/2023 1,226.13 101300 - CUMBERLAND SERVICENTER 07/25/2023 07/25/2023 357.29 140718 - FOSTER COACH SALES, INC.07/25/2023 07/25/2023 641.01 140718 - FOSTER COACH SALES, INC.07/25/2023 07/25/2023 135.27 140718 - FOSTER COACH SALES, INC.07/25/2023 07/25/2023 64.55 140718 - FOSTER COACH SALES, INC.07/25/2023 07/25/2023 7,500.00 140718 - FOSTER COACH SALES, INC.07/25/2023 07/25/2023 1,517.29 140718 - FOSTER COACH SALES, INC.07/25/2023 07/25/2023 147.71 227800 - GOLF MILL FORD 07/25/2023 07/25/2023 78.65 227800 - GOLF MILL FORD 07/25/2023 07/25/2023 528.50 227800 - GOLF MILL FORD 07/25/2023 07/25/2023 424.73 227800 - GOLF MILL FORD 07/25/2023 07/25/2023 498.17 227800 - GOLF MILL FORD 07/25/2023 07/25/2023 121.29 102137 - GRAINGER, INC., W.W.07/25/2023 07/25/2023 55.59 122541 - GREEN FOR LIFE ENVIRONMENTAL 07/25/2023 07/25/2023 59.98 102281 - HAVEY COMMUNICATIONS INC.07/25/2023 07/25/2023 1,150.00 102281 - HAVEY COMMUNICATIONS INC.07/25/2023 07/25/2023 1,816.05 101556 - HEART CERTIFIED AUTO CARE 07/25/2023 07/25/2023 31.01 101556 - HEART CERTIFIED AUTO CARE 07/25/2023 07/25/2023 89.00 16406 - IMPERIAL SUPPLIES, LLC 07/25/2023 07/25/2023 143.30 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 07/25/2023 07/25/2023 604.00 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 07/25/2023 07/25/2023 498.94 120232 - INTERSTATE POWER SYSTEMS, INC.07/25/2023 07/25/2023 6,110.88 194934 - JENNINGS CHEVROLET 07/25/2023 07/25/2023 172.14 14988 - JX PETERBILT / JX ENTERPRISES, INC.07/25/2023 07/25/2023 293.94 14988 - JX PETERBILT / JX ENTERPRISES, INC.07/25/2023 07/25/2023 1,510.61 14988 - JX PETERBILT / JX ENTERPRISES, INC.07/25/2023 07/25/2023 677.28 14988 - JX PETERBILT / JX ENTERPRISES, INC.07/25/2023 07/25/2023 (174.19) 15512 - LAKESIDE INTERNATIONAL, LLC 07/25/2023 07/25/2023 174.31 102994 - LEACH ENTERPRISES, INC.07/25/2023 07/25/2023 454.18 102994 - LEACH ENTERPRISES, INC.07/25/2023 07/25/2023 490.48 105080 - MACQUEEN EQUIPMENT 07/25/2023 07/25/2023 744.05 105080 - MACQUEEN EQUIPMENT 07/25/2023 07/25/2023 39,054.65 105080 - MACQUEEN EQUIPMENT 07/25/2023 07/25/2023 127.73 243021 - R.N.O.W., INC.07/25/2023 07/25/2023 103.13 158330 - RVM ENTERPRISES 07/25/2023 07/25/2023 344.81 104895 - SPRING ALIGN 07/25/2023 07/25/2023 607.74 104918 - STANDARD EQUIPMENT COMPANY 07/25/2023 07/25/2023 184.75 104918 - STANDARD EQUIPMENT COMPANY 07/25/2023 07/25/2023 96.98 245587 - SUBURBAN ACCENTS, INC.07/25/2023 07/25/2023 61.50 245860 - WENTWORTH TIRE SERVICE 07/25/2023 07/25/2023 1,049.48 245860 - WENTWORTH TIRE SERVICE 07/25/2023 07/25/2023 43.98 105553 - WHOLESALE DIRECT INC 07/25/2023 07/25/2023 51.02 108472 - WILMETTE TRUCK & BUS SALES & SERVICE 07/25/2023 07/25/2023 627.00 Invoice Transactions 83 $87,035.74 Business Unit 7710 - FLEET MAINTENANCE Account 62355 - LAUNDRY/OTHER CLEANING UNIFORM CLEANING Account 62355 - LAUNDRY/OTHER CLEANING Totals Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 FUEL PURCHASE FOR CITY FLEET (8500) MOBIL EFFICIENT ULSD FUEL PURCHASE FOR CITY FLEET (8500) 10% REG UNLEADED 87 Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS FOR CITY VEHICLES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65035 - PETROLEUM PRODUCTS CREDIT STOCK FOR FLEET SHOP SUPPLIES PARTS FOR #772 STOCK FOR FLEET PARTS FOR #556 UPFITTING OF FFM VANS 249, 250, 261 STOCK FOR FLEET SHOP SUPPLIES PARTS FOR #43 REPAIRS FOR SUV 13J STOCK SHOP SUPPLIES PARTS FOR #124 PARTS FOR #772 STOCK BUS HHX FOR VEHICLE A22 STEERING SYSTEM STOCK STOCK PARTS FOR #68 PARTS FOR #66 PARTS FOR #135 STOCK FOR FLEET PARTS FOR #618 PARTS FOR #432 STOCK FOR FLEET PARTS FOR #46 PARTS FOR #309 PARTS FOR #135 PARTS FOR #135 STOCK FOR FLEET UNIFORM CLEANING SHOP SUPPLIES PARTS FOR #714 STOCK FOR FLEET RETURN CREDIT CORE CREDIT PARTS FOR #508 STOCK FOR FLEET PARTS FOR EFD #A-22 PARTS FOR EFD #A-22 PARTS FOR #68 PARTS FOR #46 PARTS FOR #46 PARTS FOR #714 REPAIRS TO EFD #A-21 STOCK FOR FLEET PARTS FOR A-21 SEATBELT COMPONENTS FOR AMBULANCE A-23 STOCK FOR FLEET TIRE BALANCE #43 PARTS FOR #772 SHOP SUPPLIES STOCK FOR FLEET PARTS FOR #46 PARTS FOR #309 SHOP SUPPLIES SHOP SUPPLIES UPFITTTING FOR #43 PARTS FOR #716 CREDIT PARTS FOR #920 STOCK FOR FLEET PARTS FOR E-21 STOCK FOR FLEET TURBO REPLACEMENT PARTS FOR EFD #E-23 PARTS FOR #771 STOCK FOR FLEET PARTS FOR #714 PARTS FOR #724 PARTS FOR #954 PARTS FOR #742 VEHICLE WRAP FOR 305 AND 306 TIRES FOR #550 PARTS FOR E-21 INSPECTION AND MAINTENANCE FOR EFD LADDER TRUCK#311 INV. STOCK FOR FLEET PARTS FOR #717 PARTS FOR E-21 AND 743 PARTS FOR #550 STOCK FOR FLEET SAFETY LANE INSPECTIONS MULTIPLE VEHICLES Account 65060 - MATER. TO MAINT. AUTOS Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 25 of 30 A1.Page 52 of 345 600 FLEET SERVICE FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 245860 - WENTWORTH TIRE SERVICE 07/25/2023 07/25/2023 431.50 245860 - WENTWORTH TIRE SERVICE 07/25/2023 07/25/2023 837.28 245860 - WENTWORTH TIRE SERVICE 07/25/2023 07/25/2023 467.50 245860 - WENTWORTH TIRE SERVICE 07/25/2023 07/25/2023 423.00 Invoice Transactions 4 $2,159.28 101081 - CITY WELDING SALES & SERVICE INC.07/25/2023 07/25/2023 107.87 Invoice Transactions 1 $107.87 Invoice Transactions 92 $141,840.92 Invoice Transactions 92 $141,840.92 Invoice Transactions 92 $141,840.92 Account 65065 - TIRES & TUBES TIRES FOR #453 STOCK FOR FLEET TIRES FOR RECYCLING RIMS FOR #E-21 Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Account 65065 - TIRES & TUBES Totals Account 65085 - MINOR EQUIPMENT & TOOLS TANK RENTALS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 26 of 30 A1.Page 53 of 345 601 EQUIPMENT REPLACEMENT FUND Vendor G/L Date Payment Date Invoice Amount 100431 - AUTOBARN MOTORS, LTD.07/25/2023 07/25/2023 10,408.67 100431 - AUTOBARN MOTORS, LTD.07/25/2023 07/25/2023 10,419.83 Invoice Transactions 2 $20,828.50 Invoice Transactions 2 $20,828.50 Invoice Transactions 2 $20,828.50 Invoice Transactions 2 $20,828.50 Invoice Description Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT LEASE AGREEMENT: NISSAN ROGUE #118 YEAR TWO LEASE AGREEMENT: NISSAN ROGUE #119 YEAR TWO Account 65550 - AUTOMOTIVE EQUIPMENT Totals Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 27 of 30 A1.Page 54 of 345 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 19283 - FILIPPINI LAW FIRM LLP 07/25/2023 07/25/2023 9,565.50 12974 - KLEIN, THORPE AND JENKINS, LTD 07/25/2023 07/25/2023 270.00 18727 - LITTLER MENDELSON, P.C.07/25/2023 07/25/2023 5,749.50 18727 - LITTLER MENDELSON, P.C.07/25/2023 07/25/2023 176.00 18727 - LITTLER MENDELSON, P.C.07/25/2023 07/25/2023 11,514.00 18727 - LITTLER MENDELSON, P.C.07/25/2023 07/25/2023 42,427.00 18727 - LITTLER MENDELSON, P.C.07/25/2023 07/25/2023 11,907.50 Invoice Transactions 7 $81,609.50 16562 - STATE FARM 07/25/2023 07/25/2023 2,470.52 Invoice Transactions 1 $2,470.52 244146 - CCMSI 07/25/2023 07/25/2023 25,625.00 244146 - CCMSI 07/25/2023 07/25/2023 25,625.00 Invoice Transactions 2 $51,250.00 Invoice Transactions 10 $135,330.02 17978 - BENISTAR ADMIN SERVICE INC.07/25/2023 07/25/2023 70,406.90 Invoice Transactions 1 $70,406.90 Invoice Transactions 1 $70,406.90 Invoice Transactions 11 $205,736.92 Invoice Transactions 11 $205,736.92 * = Prior Fiscal Year Activity Invoice Transactions 572 $5,925,797.88 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 07/25/23 - 07/25/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES - PAL LEGAL SERVICES - KELLY FOIA LEGAL SERVICES -BROWN LEGAL SERVICES -BROWN LEGAL SERVICES - BROWN LEGAL SERVICES - BROWN LEGAL SERVICES - BROWN Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62260 - SETTLEMENT COSTS - LIABILITY REIMBURSEMENT - PROPERTY DAMAGE Account 62260 - SETTLEMENT COSTS - LIABILITY Totals Account 62266 - TPA SERVICE CHARGES 4TH QUARTER CLAIMS & ADMINISTRATION FEES 2022 1ST QUARTER CLAIMS & ADMINISTRATION FEES 2023 Account 62266 - TPA SERVICE CHARGES Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - SENIOR RETIREE HEALTH INSURANCE BENISTAR MONTHLY INVOICE Fund 605 - INSURANCE FUND Totals Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals Business Unit 7801 - EMPLOYEE BENEFITS Totals Department 99 - NON-DEPARTMENTAL Totals Run by Tera Davis on 07/18/2023 02:24:02 PM Page 28 of 30 A1.Page 55 of 345 Vendor G/L Date Payment Date Invoice Amount 14908 - GOOD TO GO JAMAICN CUISINE LLC 07/13/2023 07/13/2023 12,500.00 Invoice Transactions 1 $12,500.00 Invoice Transactions 1 $12,500.00 Invoice Transactions 1 $12,500.00 19346 - GRAF TREE CARE, INC.07/13/2023 07/13/2023 2,034.00 Invoice Transactions 1 $2,034.00 Invoice Transactions 1 $2,034.00 Invoice Transactions 1 $2,034.00 Invoice Transactions 2 $14,534.00 17507 - WRECKON SPECS, LLC.07/13/2023 07/13/2023 56,950.00 Invoice Transactions 1 $56,950.00 Invoice Transactions 1 $56,950.00 Invoice Transactions 1 $56,950.00 Invoice Transactions 1 $56,950.00 19820 - SHERYL RING CLIENT TRUST ACCOUNT 07/13/2023 07/13/2023 80,000.00 Invoice Transactions 1 $80,000.00 Invoice Transactions 1 $80,000.00 Invoice Transactions 1 $80,000.00 Invoice Transactions 1 $80,000.00 * = Prior Fiscal Year Activity Invoice Transactions 4 $151,484.00 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Account 62260 - SETTLEMENT COSTS - LIABILITY *SETTELMENT - DALEY Account 62260 - SETTLEMENT COSTS - LIABILITY Totals Business Unit 7800 - RISK MANAGEMENT Totals Fund 365 - FIVE FIFTH TIF FUND Totals Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5900 - TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 365 - FIVE FIFTH TIF FUND Department 99 - NON-DEPARTMENTAL Business Unit 5900 - TIF Account 62490 - OTHER PROGRAM COSTS *DEMOLITION SERVICES: EMERSON & JACKSON Business Unit 4320 - FORESTRY Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4320 - FORESTRY Account 62385 - TREE SERVICES *LED SOLAR PEDESTRIAN CROSSWALK WARNING SIGNS Account 62385 - TREE SERVICES Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 5300 - ECON. DEVELOPMENT Account 62648 - SUSTAIN EVANSTON PROGRAM *SUSTAIN EVANSTON GRANT Account 62648 - SUSTAIN EVANSTON PROGRAM Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 FY23 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 07.25.2023 FY23 Run by Tera Davis on 07/19/2023 01:30:26 PM Page 29 of 30 A1.Page 56 of 345 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 20.00 VARIOUS VARIOUS WORKERS COMP 8,974.90 8,994.90 REPARATIONS VARIOUS REPARATIONS BENEFITS 25,000.00 25,000.00 33,994.90 Grand Total 6,111,276.78 REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.25.2023 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS PREPARED BY DATE Page 30 of 30 A1.Page 57 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Public Works Agency Director Subject: Approval of a Contract Award with CDM Smith Incorporated for FY 2023, 2024, & 2025 PFAS Treatment Technique Study Services Date: July 24, 2023 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement with CDM Smith Incorporated (125 S. Wacker Drive, Suite 2510 Chicago, IL 60606) to provide PFAS treatment technique study services in the not-to-exceed amount of $1,572,410.00. Funding Source: Funding is provided by the Water Depreciation Improvement & Extension Fund Business Unit (Account 513.71.7330.62145), which has an approved FY 2023 budget amount of $500,000, all of which is remaining. Additional funding will need to be budgeted in FY 2024 and FY 2025. CARP: Municipal Operations Council Action: For Action Summary: Per- and poly-fluoroalkyl substances (PFAS) are chemicals produced in the United States since the 1940s. They are used for applications ranging from firefighting to stain and waterproofing of consumer products, such as carpets, clothing, and food packaging. Some PFAS are no longer made due to environmental and human health concerns, but they persist in the environment and may contaminate surface waters and groundwater near sites where they were made or used. In 2020, the Illinois Environmental Protection Agency (IEPA) began testing all Illinois community water supplies to determine the prevalence and magnitude of PFAS in drinking water. A2.Page 58 of 345 IEPA collected tap water samples from the Evanston Water Utility in September 2021 and confirmation samples in November 2021. Both sample periods resulted in the following detections for two PFAS chemicals, perfluorooctanoic acid (PFOS) and perfluorooctane sulfonic acid (PFOA): Evanston received a letter from IEPA dated December 1, 2021, stating that the detect ed levels of PFAS in the analytical results for the Evanston community water supply exceeded Illinois' guidance level of 2.0 parts per trillion for PFOA during the September and November 2021 sampling cycles. As a frame of reference, one part per trillion (ppt) is roughly the equivalent of one drop in 20 Olympic-sized swimming pools. The IEPA guidance levels for PFAS are non- enforceable at this time. Based on the confirmed presence of PFAS compounds in Evanston's drinking water, the IEPA recommended the Evanston Water Utility take the following actions: • Inform consumers of sample results through direct mailing, distribution of notices directly to customers, posting on your website, or other means. (Evanston provided the information eNews, created a via webpagePFAS , and notified our wholesale customers). • Initiate quarterly monitoring of all raw water sources and finished water for PFAS analytes. (Evanston has not detected other PFAS compounds in its drinking water and currently monitors for 18 PFAS chemicals on a quarterly basis - results are listed on the City's PFAS webpage). • Begin evaluating options and developing a plan and timeline to reduce public exposure to PFAS in potable water provided by the Evanston Water Utility. (The Water Utility is recommending CDM Smith perform a two-year PFAS treatment technique study). Page 2 of 5 A2.Page 59 of 345 On March 14, 2023, US EPA announced the proposed National Primary Drinking Water Regulation (NPDWR) standards for six PFAS, including PFOA & PFOS. The non -enforceable NPDWR standards for PFOA & PFOS are 4.0 ppt. Evanston's detected levels for PFOA and PFOS are below the EPA's proposed levels of 4 parts per trillion for both compounds. The final rule, which would establish enforceable federal Maximum Contaminants Levels for PFOA & PFOS, is expected by early 2024. Analysis: This project was advertised on DemandStar and in the Chicago Tribune. On January 12, 2023 six proposals were received from the following vendors: Proposals were reviewed by the following staff: 1. Darrell A. King, Water Production Bureau Chief 2. Karra Barnes, CMMS Specialist 3. Stephen Quinn, Filtration Division Chief 4. Paul Moyano, Senior Project Manager - Water and Sewer 5. Eleanore Meade, Chemist 6. Cara Pratt, Sustainability and Resilience Manager 7. Greg Olsen, Public Health Manager The table below reflects the scoring of each of the f irms based on their proposals: Page 3 of 5 A2.Page 60 of 345 CDM Smith Inc. received the highest overall score. They have performed similar PFAS treatment studies with the following utilities: Central Lake County Joint Action Water Agency, Brunswick County - NC, Middlesex Water Company - NJ, City of Woburn - MA, Walter J. Sullivan Water Purification Facility - MA, City of Westfield - MA, Town of Ayer - MA, Orange County Water District - CA, and the Town of Pittsboro - NC. In addition to the base scope of work, CDM Smith also provided the following optional tasks that the selection committee agreed would be beneficial to the project: • Stakeholder Engagement & Risk Communication ($29,380) • Membrane Pilot Testing ($232,200) • Novel absorbents Pilot Scale Test ($124,400) • Additional GAC/IX Column Pilot Test ($124,400) • Additional Sampling ($20,300) • Membrane Concentrate Treatment ($72,600) The cost of the optional fees totals $603,280. The total not -to-exceed cost of the PFAS treatment techniques study (base scope of work plus optional tasks) equals $1,572,410.00. Additional funding will need to be budgeted in FY 2024 and FY 2025 to cover the remaining cost of the study. The staff has previously worked with CDM Smith, and they are very knowledgeable of the Lake Michigan water quality as well as the Evanston Water Utility's treatment process. They have worked on several projects at the water plant, including the ongoing corrosion control study. The staff has found their performance to be exemplary. CDM Smith Inc. is proposing to comply with the 25% M/W/EBE participation goal. A memo reviewing compliance with the City's M/W/EBE program is attached. Attachments: RFP 23-01 PFAS Treatment Technique Study MWDEBE Memo Revised Page 4 of 5 A2.Page 61 of 345 PFAS Treatment Technique Study, RFP 23-01, M/W/D/EBE Memo 07.24.2023 To: Edgar Cano, Public Works Agency Director Darrell King, Water Production Bureau Chief From: Tammi Nunez, Purchasing Manager Subject: PFAS Treatment Technique Study, RFP 23-01 Date: July 24, 2023 The goal of the Minority, Women, Disadvantaged and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the PFAS Treatment Technique Study, RFP 23-01, CDM Smith, Inc., total base bid is $1,572,410 and they will receive 25.2% credit for compliance towards the M/W/D/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE DBE EBE Sustainable Systems LLC, 4916 N Francisco, Chicago IL Environmental Engineering $85,800 5.5% X Specialty Consulting, Inc, 2942 W Van Buren St, Chicago, IL Sampling, Testing and Analytics $310,000 19.7% X Total M/W/EBE $395,800 25.2% CC: Hitesh Desai, Chief Financial Officer / Treasurer Memorandum Page 5 of 5 A2.Page 62 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of Contract with Duke’s Root Control, Inc. for 2023 to 2025 Root Treatment (Bid No. 23-37) Date: July 24, 2023 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Duke’s Root Control, Inc. (400 Airport Road, Suite E, Elgin, IL 60123) for 2023 to 2025 Root Treatment (Bid No. 23-37) in the amount of $199,677.21. Funding Source: Funding for this project is from the Sewer Fund (Account No. 515.40.4535.62461), which has an approved FY 2023 budget of $550,000, of which $498.903.60 is remaining. The 2022 root treatment work has a bid price of $65,699.58. Staff proposes to budget $70 ,000.00 for root treatment in this same account in future years. CARP: Green Infrastructure Council Action: For Action Summary: This contract is for the application of foaming herbicide to prevent the growth of tree roots into the sewers in approximately 65,000 feet of combined sewer mains. This work will occur over three years, with 22,000 feet of treatment occurring in 2023. An a nnual purchase order will be issued to proceed each subsequent year. Authorization to proceed may not be issued if conditions in the Technical Specifications are not met. Sewer mains needing root treatment are identified by City crews through periodic op erations and maintenance activities, including cleaning and televising. Those sewers needing root A3.Page 63 of 345 treatment are then treated on a 3 -year cycle to inhibit root intrusion. A location map indicating where the work will take place is attached for reference. The City previously issued a three year-agreement for root treatment work between 2020 and 2022. This proposed 3-year agreement includes root treatment in 2023, 2024, and 2025. Analysis: On May 25, 2023, the City issued a Request for Bids which was sent directly to three contractors known to do this type of work. It was also advertised in the Pioneer Press, on Demandstar, and on the City's website. Bids for the subject project were opened and publicly read on Tuesday, June 27, 2023. One contractor submit ted a bid for this project, as summarized in the table below. Contractor Information: 1. Total Bid reflects pricing for work over the three-year contract duration. See attached Bid Summary for a breakdown of the bid. The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening or until August 26, 2023. Ron Papa, Civil Engineer II, and Paul Moyano, Senior Project Manager, reviewed the bids. Duke's Root Control, Inc. is the only responsible bidder meeting the project specifications. Duke's Root Control, Inc. is requesting a full waiver for the 25% utilization goal for the City's M/W/D/EBE program because Duke's Root Control, Inc. will be self-performing all the work, as explained in the attached Waiver Request submitted with the bid. A memo reviewing their request for a M/W/D/EBE waiver is attached. Staff recommends award to Duke's Root Control, Inc. for the total bid amount. They have performed sewer root treatment in the City since 2019, and their work has been satisfactory. Attachments: Location Map Bid Tab 23-37 MWDEBE Waiver Memo final Page 2 of 5 A3.Page 64 of 345 McCORMICK BLVDS HE R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG R EE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKI RK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERS ON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOW AR D S T ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OSL Y N PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMA DISO N PL BR ADL EY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARR EN STLIVINGSTON WASHINGTON ST CL EVELA ND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG R EE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE S T WESLEY AVECH URCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTO N ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOS TER ST ASBURY AVEBARTON AVEGRAN T ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVETH A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYN O R W O O D C TLYONS ST GREY AVEDEWEY AVEPA YN E ST MA IN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWA RD ST WESLEY AVECENTRAL ST KEENE Y S T RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASH INGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECO LFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MU LFO RD ST GREENL EAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASH ING TON ST NORTHWESTERNPL DRYDEN PL CLARK ST NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHI GAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700The City of Evanston - Location Map2023-2025 Root Treatment Contract This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Railroad Main Road Local Street City Boundary Water 0 0.5 10.25 Mile ´ 2023 Root Treatment 2024 Root Treatment 2025 Root Treatment Page 3 of 5 A3.Page 65 of 345 2023 to 2025 Root Treatment Bid No. 23-37 Virtual Bid Opening: 2:15 p.m., Tuesday, June 27, 2023, Demandstar E-Bidding Bid Summary Item Description Unit Quantity Unit Price Correct Extended Price 1 Sewer Line Chemical Root Control, 8'' Diameter Pipe 1,407 Linear Feet $1.96 $2,757.72 2 Sewer Line Chemical Root Control, 9'' Diameter Pipe 7,158 Linear Feet $1.96 $14,029.68 3 Sewer Line Chemical Root Control, 10'' Diameter Pipe 2,360 Linear Feet $2.16 $5,097.60 4 Sewer Line Chemical Root Control, 12'' Diameter Pipe 8,096 Linear Feet $2.36 $19,106.56 5 Sewer Line Chemical Root Control, 14'' Diameter Pipe 215 Linear Feet $3.29 $707.35 6 Sewer Line Chemical Root Control, 15'' Diameter Pipe 1,276 Linear Feet $3.29 $4,198.04 7 Sewer Line Chemical Root Control, 18'' Diameter Pipe 689 Linear Feet $4.73 $3,258.97 8 Sewer Line Chemical Root Control, 24'' Diameter Pipe 181 Linear Feet $7.53 $1,362.93 9 Sewer Line Chemical Root Control, 27'' Diameter Pipe 48 Linear Feet $7.53 $361.44 10 Sewer Line Chemical Root Control, 30'' Diameter Pipe 285 Linear Feet $7.53 $2,146.05 11 Sewer Line Chemical Root Control, 36'' Diameter Pipe 158 Linear Feet $7.53 $1,189.74 12 Annual Televising 3,281 Linear Feet $3.50 $11,483.50 13 Sewer Line Chemical Root Control, 8'' Diameter Pipe 603 Linear Feet $2.04 $1,230.12 14 Sewer Line Chemical Root Control, 9'' Diameter Pipe 2,970 Linear Feet $2.04 $6,058.80 15 Sewer Line Chemical Root Control, 10'' Diameter Pipe 6,300 Linear Feet $2.25 $14,175.00 16 Sewer Line Chemical Root Control, 12'' Diameter Pipe 8,580 Linear Feet $2.45 $21,021.00 17 Sewer Line Chemical Root Control, 15'' Diameter Pipe 197 Linear Feet $3.42 $673.74 18 Sewer Line Chemical Root Control, 18'' Diameter Pipe 633 Linear Feet $4.92 $3,114.36 19 Sewer Line Chemical Root Control, 33'' Diameter Pipe 368 Linear Feet $7.83 $2,881.44 20 Sewer Line Chemical Root Control, 36'' Diameter Pipe 927 Linear Feet $7.83 $7,258.41 21 Sewer Line Chemical Root Control, 48'' Diameter Pipe 228 Linear Feet $7.83 $1,785.24 22 Annual Televising 3,121 Linear Feet $3.64 $11,360.44 23 Sewer Line Chemical Root Control, 6'' Diameter Pipe 245 Linear Feet $2.12 $519.40 24 Sewer Line Chemical Root Control, 8'' Diameter Pipe 288 Linear Feet $2.12 $610.56 25 Sewer Line Chemical Root Control, 9'' Diameter Pipe 9,392 Linear Feet $2.12 $19,911.04 26 Sewer Line Chemical Root Control, 10'' Diameter Pipe 4,023 Linear Feet $2.34 $9,413.82 27 Sewer Line Chemical Root Control, 12'' Diameter Pipe 7,339 Linear Feet $2.55 $18,714.45 28 Sewer Line Chemical Root Control, 15'' Diameter Pipe 763 Linear Feet $3.56 $2,716.28 29 Annual Televising 3,307 Linear Feet $3.79 $12,533.53 2024 Total 2023 Total $69,558.55 $64,419.08 Total $199,677.21 Duke's Root Control, Inc. $69,558.55 2025 Root Treatment 2025 Total $64,419.08 Bid Item $65,699.58 2023 Root Treatment 2024 Root Treatment 2023 Total $65,699.58 2024 Total 2025 Total Page 4 of 5 A3.Page 66 of 345 Bid 23-37, 2023 to 2025 Root Treatment, M/W/D/EBE Waiver 07-24-2023 To: Edgar Cano, Public Works Agency Director Lara Biggs, Capital Planning & Engineering Bureau Chief Paul Moyano, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2023 to 2025 Root Treatment, Bid No. 23-37 Date: July 24, 2023 The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/D/EBE subcontracting participation goal for general contractors. With regard to the Contract for the 2023 to 2025 Root Treatment, Bid No. 23-37, total base bid amount of $199,677.21, the primary contractor Duke’s Root Control, Inc, has requested a waiver for the M/W/D/EBE participation goal. The project precludes subcontracting opportunities, due to the technical nature; Duke’s Root Control, Inc, will self-perform all work. The waiver request and explanation was reviewed and approved to be valid by the Project Manager. Cc: Hitesh Desai, Chief Financial Officer / Treasure Memorandum Page 5 of 5 A3.Page 67 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Dmitry Shub, Acting Chief Information Officer CC: Michael Rivera, Interim Administrative Services Director, dstone Subject: Approval of One-Year Renewal of Milestone XProtect Premium Support 2023 Date: July 24, 2023 Recommended Action: Staff $of payment authorize Manager City the recommends 32,558.55 to Convergint Technologies, LLC(35257 Eagle Way, Chicago, IL 606 78) to renew support for the City’s Milestone XProtect Corporate video management system (VMS). Three quotes were obtained, with Convergint Technologies, LLC prevailing with the lowest price. Funding Source: This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $533,175.73. Council Action: For Action Summary: This purchase will upgrade support for the City's Milestone Video Management System to Premium from Care Plus and renew support for a one-year period. The City uses the Milestone Video Management System for viewing, recording, and archiving security video. Client software is deployed in the 911 Communications Center and at the front desk positions of the Evanston Police Department, Evanston Public Library, Parking Garages, and the City’s community centers for monitoring security camera feeds. The Evanston P olice Department employs the Milestone client software during investigations where video footage may help in the process of crime-fighting and prevention. Each camera connected to the Milestone VMS requires a valid support license granting the system owner access to professional support services and routine software patches and upgrades. This renewal will extend support through July 10, 2024. Vendor Quoted Amount A4.Page 68 of 345 B&H Photo $ 32,638.50 CDW-G $ 41,228.45 Convergint Technologies, LLC $ 32,558.55 Attachments: BHPhoto Milestone Renewal Q3 2023 CDWG Milestone Renewal Q3 2023 Convergint Milestone Renewal Q3 2023 II Page 2 of 12 A4.Page 69 of 345 Federal ID#: 13-2768071Prices Are Valid Until: 08/06/23 Quote No.: 1100419094 Reference No.:R201202-OMNIA Sold To:Dmitry Shub City Of Evanston 2100 Ridge Ave Suite 2001 EVANSTON, IL 60201 Ship To: City Of Evanston 2100 Ridge Ave Suite 2001 Attn: Dmitry Shub EVANSTON, IL 60201 (847)448-8074Bill Phone:(847)448-8074 Date 07/07/23 Customer Code 87169765 Terms N/A Salesperson WB Ship Via E DOWNLOAD Line No Qty Ord Item Description SKU# MFR#Item Price Amount 1 2 3 4 485 485 1 1 MILESTONE 1YR CARE PREM f/XPRTCT CRPRT DEVC LCNS/REG MILESTONE 1YR CARE PLUS f/ XPROTECT CORPORATE DL/REG MILESTONE 1YR CARE PREM f/XPRTCT CRPRT BASE LCNS/REG MILESTONE 1YR CARE PLUS f/ XPROTECT CORPORATE BL/REG MIMCPRYXPCOD MIYXPCODL MIMCPRYXPCOB MIYXPCOBT (MCPR-YXPCODL) (YXPCODL) (MCPR-YXPCOBT) (YXPCOBT) 18.75 47.25 175.50 453.00 9,093.75 22,916.25 175.50 453.00 Electronic Download. 3-7 business days Electronic Download. 1-3 Business Days Electronic Download. 3-7 business days Electronic Download. 1-3 Business Days This Is A Special Order Item, And Is Not Returnable. This Is A Special Order Item, And Is Not Returnable. This Is A Special Order Item, And Is Not Returnable. This Is A Special Order Item, And Is Not Returnable. Continued on Next Page ...BNH_quoteCustomer Copy#X Page 1 of 2Page 3 of 12 A4.Page 70 of 345 Federal ID#: 13-2768071 Quote No.: 1100419094 Date Customer Code 87169765 Terms N/A Salesperson Slsm Ship Via E DOWNLOAD Line No Qty Ord Item Description SKU# MFR#Item Price Amount PLEASE NOTE: ------------------------------------------------------------------ **** Please reference your quote number on all PO's **** **** ALL PRICES ARE LISTED IN USD **** Certain items may be enforced by vendor to sell at the vendor-imposed price posted at the time of order. Payment Type - N/A - Amount Sub-Total: Shipping: Total: 32,638.50 Free STND 32,638.50 BNH_quoteCustomer Copy#X Page 2 of 2Page 4 of 12 A4.Page 71 of 345 Hardware Software Services IT Solutions Brands Research Hub DMITRY SHUB, Thank you for considering CDWG for your technology needs. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. Convert Quote to Order QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL 1CBV9BL 7/7/2023 MILESTONE PREMIUM 2023 577090 $41,228.45 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE XProtect Corporate Base Server License - Product Maintenance Agreement (1 y 1 4839844 $572.29 $572.29 Mfg. Part#: YXPCOBT Electronic distribution - NO MEDIA Contract: Sourcewell 081419 Software for SPC members (081419-CDW) XProtect Corporate Device Channel License (v. 1.5) - maintenance (1 year) - 485 4839849 $59.69 $28,949.65 Mfg. Part#: YXPCODL Electronic distribution - NO MEDIA Contract: Sourcewell 081419 Software for SPC members (081419-CDW) Milestone Care Premium - technical support - for Xprotect Corporate - 1 yea 485 5046437 $23.68 $11,484.80 Mfg. Part#: MCPR-YXPCODL UNSPSC: 81112201 Electronic distribution - NO MEDIA Contract: Sourcewell 081419 Software for SPC members (081419-CDW) Milestone Care Premium - technical support - for Xprotect Corporate - 1 yea 1 5123794 $221.71 $221.71 Mfg. Part#: MCPR-YXPCOBT UNSPSC: 81112201 Electronic distribution - NO MEDIA Contract: Sourcewell 081419 Software for SPC members (081419-CDW) SUBTOTAL $41,228.45 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $41,228.45 PURCHASER BILLING INFO DELIVER TO Page 5 of 12 A4.Page 72 of 345 Page 2 of 2 Billing Address: CITY OF EVANSTON PURCHASING 2100 RIDGE AVE 1ST FLOOR ROOM 1600 EVANSTON, IL 60201-2798 Phone: (847) 328-2100 Payment Terms: Shipping Address: CITY OF EVANSTON IT ATTN:DMITRY SHUB 2100 RIDGE AVE ROOM 2000 EVANSTON, IL 60201-2798 Phone: (847) 328-2100 Shipping Method: ELECTRONIC DISTRIBUTION Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Sales Contact Info Erin McAuliffe | (877) 695-5828 | erin.mcauliffe@cdwg.com Need Help? My Account Support Call 800.800.4239 About Us |Privacy Policy |Terms and Conditions This order is subject to CDW’s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2023 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 Page 6 of 12 A4.Page 73 of 345 One Commerce Drive, Schaumburg,Illinois 60173 Phone Mobile 7738821885 patrick.fleming@convergint.com July 10, 2023 City of Evanston Quotation:PF01578975P City of Evanston RFP#: 2100 Ridge Avenue Evanston , Illinois 60201 License/Cert Attention: Dmitry Shub Reference: 2023 Upgrade to add Milestone Care Premium On behalf of Convergint’s global network of colleagues, I would like to personally thank you for providing Convergint with the opportunity to present this proposal addressing your electronic security needs. We are confident that this proven solution is both comprehensive and customized to meet your needs today, and in the future. Convergint’s reputation for service excellence is backed by a foundational commitment to our core value of service, and we have been recognized as the #1 Systems Integrator by SDM Magazine. This recognition reflects the strong relationships Convergint has developed with the industry’s top technology manufacturers, and our history of success with providing exceptional service to our customers. Our guiding principle has always been to be our customers’ best service provider. Our dedicated and certified team of professionals strives to uphold our customer-focused, service-based mission to make a daily difference for our customers. After achieving a successful on-time and on-budget project installation, Convergint will provide you with the industry’s best ongoing service, including our 24/7 customer portal iCare, designed to track service work orders, project progress, and provide you with detailed metric reporting for continuous improvement. The following security proposal is specifically designed to meet your needs. As your single point of contact, please feel free to contact me with any additional questions you may have. Thank you again for trusting Convergint as your partner. Page 7 of 12 A4.Page 74 of 345 Scope of Work Provide licensing only This proposal is only for the 485 current City of Evanston licenses. City of Evanston must have renewed Care Plus on the System to add Care Premium. This proposal includes the renewal of the Care Plus and the addition of Care Premium. Materials Line Qty Part Description Unit Price Extended Price 1 1.00 8Y- YXPCOBT 34 1YR CORPORATE BASE SERVER $443.52 $443.52 2 485.00 8Y- YXPCODL 34 1YR CORP DEVICE CHNL LIC $47.05 $22,819.25 3 1.00 8Y- MCPRYCB 34 1 YR CARE PREMIUM F/XPROTECT $172.93 $172.93 4 485.00 8Y- MCPRXPC 34 1 YEAR CARE PREMIUM F/XPROTE $18.81 $9,122.85 Equipment Total $32,558.55 Total Labor $0.00 Other Costs $0.00 Freight/Warranty $0.00 Tax if applicable $0.00 Total Project Price $32,558.55 Page 8 of 12 A4.Page 75 of 345 Clarifications and Exclusion 1.All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am - 5:00 pm. 2.Low voltage wiring shall be installed via open air code approved methods. 3.Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials. 4.Permits or associated fees are not included. 5.Customer to provide static IP addresses and network connections at panel locations. 6.Customer to provide a secured staging & storage area for project related materials. 7.Pricing assumes that electronic Auto CAD files are available from customer for our use in creating submittal drawings. 8.One hundred percent (100%) of the proposed sell price shall be payable to Convergint for project mobilization. Mobilization shall be invoiced and due upon customer acceptance of this proposal. 9.Proposal does not include sales tax unless otherwise noted. 10.Anything in the Contract Documents notwithstanding, in no event shall either Contractor or Subcontractor be liable for special, indirect, incidental or consequential damages, including commercial loss, loss of use, or lost profits, even if either party has been advised of the possibility of such damages. 11.Convergint reserves the right to negotiate mutually acceptable contract terms and conditions with customer by making mutually agreeable changes to the formal contract included in the Bid Documents. 12.Customer acknowledges that supply-chain and shipping difficulties may result in unavoidable delays in deliveries of materials despite timely placement of orders and efforts by Convergint and its suppliers to avoid such delays. Customer agrees to provide Convergint with reasonable extensions of time to the extent of any such delays and Convergint agrees to make reasonable efforts to avoid or minimize such delays. Customer further acknowledges that the above-referenced supply-chain and shipping difficulties may result in unanticipated increases to Convergint’s proposal pricing on products covered by this quote or any resulting agreement and that such increases may occur between the time this quote is provided, or any resulting contract is executed and the time when Convergint actually purchases the products covered by this quote or a resulting agreement. Customer agrees that it will pay any such increase in Convergint’s initial pricing of obtaining the products above the proposal pricing upon which the quote or agreement was based, by change order or otherwise, and Convergint agrees that it shall make commercially reasonable efforts to minimize any such increase. REVIEW IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION PRIOR TO USING A CONVERGINT-INSTALLED SOLUTION: See the “IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION” documentation, available at convergint.com/terms. Page 9 of 12 A4.Page 76 of 345 Performance Items Items Included Material (listed in the BOM) Items Excluded All other items excluded Page 10 of 12 A4.Page 77 of 345 Total Project Investment:$ 32,558.55 Thank you for considering Convergint for your Security needs. If you have any questions or would like additional information, please don't hesitate to contact me immediately. If you would like to proceed with the scope of work as outlined in this proposal, please sign below and return to my attention. Sincerely, Patrick Fleming Convergint Patrick Fleming By signing below, I accept this proposal and agree to the Terms and Conditions contained herein Dmitry Shub July 10, 2023 Customer Name (Printed)Date Authorized Signature Title Page 11 of 12 A4.Page 78 of 345 Convergint Technologies Install Terms & Conditions Version 3.0 April 2023 V3.0 04/25/2023 Page 1 of 1 Convergint Technologies Throughout this Installation Proposal, the term, “Convergint” refers to the Convergint Technologies affiliate operating in the state/province in which the Work is being performed. SECTION 1. THE WORK This Installation Proposal takes precedence over and supersedes any and all prior proposals, correspondence, and oral agreements or representations relating to the work set forth in the attached scope of work, including without limitation, goods, services, equipment and software, (“Work”). This Installation Proposal commences on the Start Date as specified in the attached scope of work and, subject to any addendums, represents the entire agreement between Convergint and Customer (the “Agreement”). In the event any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force. Convergint agrees in accordance with the mutually agreed project schedule: a.To submit shop drawings, product data, samples and similar submittals if required in performing the Work; b.To pay for all labor, materials, equipment, tools, supervision, programming, testing, startup and documentation required to perform the Work in accordance with the Agreement; c.Secure and pay for permits and governmental fees, licenses, and inspections necessary for proper execution and completion of the Work, unless local regulations provide otherwise; and d.Hire subcontractors and order material to perform part of the Work, if necessary, while remaining responsible for the completion of the Work. Customer agrees in accordance with the mutually agreed project schedule, and at no cost to Convergint: a.To promptly approve submittals provided by Convergint; b.To provide access to all areas of the facility which are necessary to complete the Work; c.To supply suitable electrical service as required by Convergint; and d.That in the event of any emergency or systems failure, reasonable safety precautions will be taken by Customer to protect life and property during the period from when Convergint is first notified of the emergency or failure and until such time that Convergint notifies the Customer that the systems are operational or that the emergency has cleared. No monitoring services or software capable of obtaining what may be characterized as biometric information are included in the Work. Any such services shall be governed by a separate agreement. Title to the Work, including any materials comprising the Work, shall pass to Customer as the Work is completed and the materials are incorporated into the Work at Customer's site subject to any license agreements. If materials are earlier stored on Customer's site pursuant to agreement between Customer and Convergint, title with respect to such materials shall pass to Customer upon delivery to Customer site. SECTION 2. PRICING Pricing and amounts proposed shall remain valid for 30 days unless otherwise specified. Price includes only the material listed based on Convergint’s interpretation of plans and specifications unless noted otherwise. Additional equipment, unless negotiated prior to order placement, will be billed accordingly. Sales taxes, (and in Canada GST/PST) and any other taxes assessed on Customer shall be added to the price upon invoice to Customer. SECTION 3. INVOICE REMITTANCE AND PAYMENT Customer agrees to pay Convergint fifty (50%) percent of the total price as a mobilization fee at the time of executing this Agreement. If the Work is performed over more than one month, Convergint will invoice Customer each month for the Work performed during the previous month. Customer agrees to pay the amount due to Convergint as invoiced, within thirty (30) days of the date of such invoice. If the Work is completed in less than one month, Customer agrees to pay Convergint in full after the Work has been completed within thirty (30) days of the date of invoice. Invoices shall not be subject to a project retention percentage and payment to Convergint shall not be conditioned on payment by an upstream party. If Customer is overdue in any payment, Convergint shall be entitled to suspend the Work until paid, and charge Customer an interest rate 1 and 1/2% percent per month, (or the maximum rate permitted by law, whichever is less), and may avail itself of any other legal or equitable remedy. Customer shall reimburse Convergint costs incurred in collecting any amounts that become overdue, including attorney fees, court costs and any other reasonable expenditure. SECTION 4. WARRANTY For the period of one (1) year, commencing at the earlier of substantial completion of the Work or first beneficial use, (“Warranty Period”), the: a.Work performed under this Agreement will be of good quality; b.Equipment will be new unless otherwise required or permitted by this Agreement; c.Work will be free from defects not inherent in the quality required or permitted; and d.Work will conform to the requirements of this Agreement. This warranty excludes remedy for damage or defect caused by abuse, theft, neglect, modifications not executed by Convergint, improper or insufficient maintenance, improper use or operation; fire, explosion, water exposure, corrosion, rust, adverse environmental conditions or resulting from accidents, or any other Acts of God; fluctuations in the building power supply, failure to provide a power supply, or operating an environment that does not conform to the manufacturer’s specifications; repair, service, adjustment, tampering or modification of the equipment by anyone other than Convergint service personnel; negligence or acts or omissions of Customer or any third party (excluding a Convergint service personnel); or normal wear and tear under normal usage. The Customer’s sole and exclusive remedy for any breach of this warranty is that Convergint shall remove, replace and/or repair at its own discretion and expense any defective or improper Work discovered within the Warranty Period, provided Convergint is notified in writing of any defect within the Warranty Period. Any software, equipment or products included in the Work and installed by Convergint shall only carry such warranty as is provided by the manufacturer thereof, which Convergint hereby assigns to Customer without recourse to Convergint or which is exclusively granted to customer in the software documentation. Upon request of Customer, Convergint will use commercially reasonable efforts to assist Customer in enforcing any such third-party warranties. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS SECTION 4, THE WORK IS PROVIDED BY CONVERGINT WITHOUT FURTHER WARRANTIES, REPRESENTATIONS OR GUARANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT, OR FITNESS FOR A PARTICULAR PURPOSE. SECTION 5. CHANGES Without invalidating this Agreement or any bond given hereunder, Customer or Convergint may request changes in the Work. Any changes to the Agreement shall be in writing signed by both Customer and Convergint. If Customer orders any additional Work or causes any material interference with Convergint’s performance of the Work, Convergint shall be entitled to an equitable adjustment in the time for performance and in the Agreement Price, including a reasonable allowance for overhead and profit. SECTION 6. FORCE MAJEURE Neither Customer nor Convergint shall be responsible or liable for or be deemed in breach of this Agreement because of any delay or failure in the performance of their respective obligations pursuant to this Agreement due to circumstances beyond their reasonable control (“Force Majeure”) and without the fault or negligence of the party experiencing such delay. A Force Majeure event shall include, but not be limited to: acts of God, pandemic or epidemic, diseases, quarantines, unavoidable casualties, concealed conditions, acts of any civil or military authority; riot, insurrections, and civil disturbances; war, invasion, act of foreign enemies, hostilities (regardless of whether or not war is declared), rebellion, revolution, terrorist activities; strikes, lockouts or other labor disputes; embargoes; shortage or unavailability of labor, supplies, materials, equipment or systems; accident, fire, storm, water, flooding, negligence of others, vandalism, power failure, installation of incompatible equipment, improper operating procedures, source current fluctuations or lighting, transportation contingencies; laws, statutes, regulations, and other legal requirements, orders or judgements; acts or order of any government or agency or official thereof, other catastrophes or any other similar occurrences. If performance by either party is delayed due to Force Majeure, the time for performance shall be extended for a period of time reasonably necessary to overcome the effect of the delay. Any services required by Convergint due to reasons set forth in this Force Majeure Section shall be charged to Customer in addition to any amounts due under this Agreement. SECTION 7. INSURANCE Convergint shall maintain the following insurance coverages during the term of this Agreement and upon request, shall provide certificates of insurance to the Customer: Worker’s Compensation Statutory Limits Employer’s Liability $1,000,000 per occurrence/aggregate Commercial General Liability $1,000,000 per occurrence $2,000,000 general aggregate Automobile Liability $1,000,000 per occurrence/aggregate Excess/Umbrella Liability $5,000,000 per occurrence/aggregate Convergint’s insurance is limited to the coverages listed above and Convergint will not provide Builder’s Risk Insurance. Commercial General Liability policy shall name the Customer as “additional insured” on a primary/noncontributory basis with respect to liability arising out of work performed by Convergint, as applicable, but only to the extent of liabilities falling within the indemnity obligations of Convergint pursuant to the terms of this Agreement. Convergint shall provide to the Customer no less than thirty (30) days’ notice prior to the termination or cancellation of any such insurance policy. SECTION 8. INDEMNIFICATION To the fullest extent allowed by law, Convergint shall indemnify and hold Customer harmless from and against claims, damages, losses, and expenses (excluding loss of use) attributable to bodily injury, sickness, disease or death, or to destruction of tangible property, but only to the extent caused by the negligent acts or omissions of Convergint or Convergint’s employees or subcontractors while on Customer’s site. It is understood and agreed by the parties that Convergint is or may be providing intrusion products which are designed to provide notification of certain events but are not intended to be guarantees or insurers against any acts for which they are supposed to monitor or inform. Convergint’s indemnification obligation pursuant to Section 8 herein, does not apply to the extent the loss indemnified against is caused by any intrusion product or software provided by but not manufactured by Convergint. Convergint shall have no liability to Customer for any losses to the extent such losses are caused by the intrusion product or software. Customer shall indemnify, defend, and hold harmless Convergint, from and against all claims, lawsuits, damages, losses and expenses by persons not a party to this Agreement, but only to the extent caused by such intrusion product or software provided by but not manufactured by Convergint. SECTION 9. LIMITATION OF LIABILITY TO THE FULLEST EXTENT ALLOWED BY LAW: (A) IN NO EVENT SHALL EITHER CONVERGINT OR CUSTOMER BE LIABLE TO THE OTHER PARTY HERETO FOR SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (B) IN NO EVENT WILL CONVERGINT BE LIABLE TO CUSTOMER FOR ANY AMOUNTS IN EXCESS OF THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT UNDER THIS AGREEMENT. THE LIMITATION SET FORTH IN THIS SECTION SHALL APPLY WHETHER THE CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER LEGAL THEORY. SECTION 10. COMPLIANCE WITH LAW, SAFETY, & HAZARDOUS MATERIALS Convergint will comply with all laws and regulations applicable to its provision of the Work. Customer will comply with all applicable laws and agreements applicable to its use and operation of the Work. Convergint shall comply with all safety related laws and regulations and with the safety program of the Customer, provided such program is supplied to Convergint prior to beginning Work. If Convergint discovers or suspects the presence of hazardous materials, or unsafe working conditions at Customer’s facility where the Work is to be performed, Convergint is entitled to stop the Work at that facility if such hazardous materials, or unsafe working conditions were not provided by or caused by Convergint. Convergint in its sole discretion shall determine when it is “safe” to return to perform the Work at Customer’s facility. Convergint shall have no responsibility for the discovery, presence, handling, removing or disposal of or exposure of persons to hazardous materials in any form at the Customer’s facility. To the fullest extent allowed by law, Customer shall indemnify and hold harmless Convergint from and against claims, damages, losses and expenses, including but not limited to, reasonable attorney’s fees, arising out of or resulting from undisclosed hazardous materials, or unsafe working conditions at Customer’s facility. SECTION 11. PERSONAL DATA This Agreement does not authorize Convergint to access, collect, store or process any biometric information although the equipment or products included in the Work (including embedded software) installed by Convergint are capable of collecting biometric information. Customer agrees and will comply with any and all applicable local, state or federal laws, ordinances, rules or regulations (collectively, “Laws”) with respect to collecting biometric information using the equipment or products provided under this Agreement. Notwithstanding the foregoing, to the extent Customer uses the Work to collect biometric information or provides Convergint with access to biometric information, Customer acknowledges that Laws may limit Customer’s rights and impose obligations with respect to use of software capable of collecting biometric information, including any hardware or other software and services associated with the biometric information, and agrees that Customer is solely responsible to ensure its own compliance with such Laws. To the fullest extent allowed by law, Customer will defend, indemnify and hold Convergint harmless from and against any and all claims, suits, actions, legal proceedings, liabilities, damages, fines, fees, penalties, costs and expenses arising out of or relating to Customer’s use or collection of biometric information. SECTION 12. PRICE ADJUSTMENT Convergint may automatically adjust the price, with five (5) days prior written notice, if based on: (a) changes by its vendors to the cost of equipment and/or products to be delivered and/or labor costs related to personnel responsible for performing the Work, (b) macroeconomic conditions, such as taxes, tariffs or duties, natural disasters, labor shortages/strikes, etc., (c) applicable market trends, or (d) other events not within Convergint’s control that impact the cost of performing the Work. The variation in the cost of the equipment, products and/or labor shall be consistent with applicable market indexes, where available, third-party sources or other evidence. Convergint reserves the right to add periodic surcharges to this order, including without limitation, adjustments for the then current price of fuel, such surcharges to be specified and invoiced by Convergint. SECTION 13. DISPUTES In the event of any dispute between Convergint and Customer, Convergint and Customer shall first attempt to resolve the dispute in the field, but if that is not successful, then in a meeting between authorized officers of each company. If settlement attempts are not successful, unless the dispute requires injunctive relief, then the dispute shall be decided exclusively by arbitration. Such arbitration shall be conducted in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect by a single arbitrator and shall be a final binding resolution of the issues presented between the parties. The prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs. Any award by the arbitrator may be entered as a judgment in any court having jurisdiction. SECTION 14. MISCELLANEOUS This Agreement shall be governed and construed in accordance with the laws of the state/province in which the Work is being performed. Neither party to this Agreement shall assign this Agreement without the prior written consent of the other party hereto. Notwithstanding the foregoing, Convergint may assign this Agreement without notice or consent (i) to any of its parents, subsidiaries or affiliated companies or any entity majority owned by Convergint; or (ii) in connection with a merger, acquisition, reorganization, sale of all of the equity interests of Convergint, or a sale of all or substantially all of the assets of Convergint to which this Agreement relates. Notices shall be in writing and addressed to the other party, in accordance with the names and addresses of the parties as shown above. All notices shall be effective upon receipt by the party to whom the notice was sent. In no event will Convergint be obligated to comply with any project labor agreements or other collective bargaining agreements A waiver of the terms hereunder by one party to the other party shall not be effective unless in writing and signed by a person with authority to commit the Customer and Convergint. No waiver by Customer or Convergint shall operate as a continuous waiver, unless the written waiver specifically states that it is a continuous waiver of the terms stated in that waiver. The Sections regarding invoicing, warranty, indemnity, and disputes shall survive the termination of this Agreement. By signing this Agreement, the Customer acknowledges that it reviewed the Important Product Safety and Service Information at https://www.convergint.com/terms/ Page 12 of 12 A4.Page 79 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Dmitry Shub, Acting Chief Information Officer CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of a One-Year Renewal of the ArcGIS Software with Esri, Inc.- 2023 Date: July 24, 2023 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a sole source agreement for the annual support and licensing renewal of the Esri ArcGIS Desktop, Enterprise and Online software products with Esri, Inc. (380 New York Street, Redlands, CA 92373) for $33,861. Funding Source: The total cost of this renewal is $33,861. Funding in the amount of $24,819 will be charged to IT Computer Software (Account 100.19.1932.62340) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $533,175.73.The remaining balance of $9,042 will be split among the following GL Accounts; $2,315 to Public Works General (Account 100.40.4400.62340), $1,776.00 to Public Works - Water (Account 510.40.4225.62340), $1,614 to the City Manager’s Office - Sustainability (Account 100.15.1535.62490), $1,346.00 to Public Works - Sewer Maintenance (Account 515.40.4530.62340), $1,076 to Police (Account 100.22.2205.62490), $538 to Library (Account 185.48.4835.62340), and $377 to Fire (Account 100.23.2305.62335). Council Action: For Action Summary: The IT Division recommends renewal of the annual support and licensing for ESRI products (ArcGIS Desktop, Enterprise, and Online) through July 29, 2024. The software is critical to maintaining our enterprise GIS and performing analysis. It also allows us t o publish web mapping applications and make GIS data available through the City’s open data portal. A5.Page 80 of 345 The recommended purchase in the amount of $33,861 is a sole source renewal direct from the manufacturer. This expense has a 10% cost increase this year across all license types and the addition of 3 new licenses for the Office of Sustainability. Attachments: Esri Renewal Quote # 26143400 Page 2 of 8 A5.Page 81 of 345 Subject:Renewal Quotation Date:07/12/2023 To:Mark Varner Organization:City of Evanston Administrative Services Fax #: Phone #: 847-448-8080 From:Heather Carmody Fax #:909-793-4801 Phone #: +19093692314 Ext. 2314 Email:HCARMODY@ESRI.COM Number of pages transmitted Quotation #26143400 (including this cover sheet):6 Document Date: 04/30/2023 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www. esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www. esri.com/legal/licensing/software-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. Esri Inc 380 New York St Redlands CA 92373-8118 Page 3 of 8 A5.Page 82 of 345 10 1 52384 3,300.00 3,300.00 ArcGIS Desktop Advanced Concurrent Use Primary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 Subscription ID: 4949013099 1010 6 52385 1,320.00 7,920.00 ArcGIS Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 Subscription ID: 4949013099 2010 1 87194 770.00 770.00 ArcGIS Desktop Basic Concurrent Use Primary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 Subscription ID: 4949013099 3010 4 87195 550.00 2,200.00 ArcGIS Desktop Basic Concurrent Use Secondary Maintenance City of Evanston Administrative Services Information Technology 2100 Ridge Ave Evanston IL 60201-2716 Attn: Mark Varner _______________________________________________________________________ Please note Esri has introduced a price change and this quote reflects current pricing for your organization. It is important to us that we are able to continue to deliver value through enhancements to products, solutions, and capabilities. Your renewal provides access to all the benefits you are familiar with, which you can review at https://go.esri.com/maintenance For questions related to the price change, please reach out to your assigned Esri Account Manager. Quotation is valid for 90 days from document date. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. To expedite your order, please reference your customer number and this quotation number on your purchase order. Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Heather Carmody Please include the following remittance address on your Purchase Order: Environmental Systems Research Institute, Inc. P.O. Box 741076 Los Angeles, CA 90074-1076 Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Date: 04/30/2023 Quotation Number: 26143400 Contract Number: 00235721.10 380 New York St Redlands, CA 92373-8118 Phone: +190936923142314 Fax #: 909-793-4801 Customer Number: 102897 For questions regarding this document, please contact Customer Service at 888-377-4575. Quotation _______________________________________________________________________________ Page 4 of 8 A5.Page 83 of 345 Start Date: 07/30/2023 End Date: 07/29/2024 Subscription ID: 4949013099 4010 1 87232 550.00 550.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 5010 1 98696 550.00 550.00 ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 6010 1 93303 1,650.00 1,650.00 ArcGIS Desktop Standard Single Use Primary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 Subscription ID: 4949013099 7010 1 100571 550.00 550.00 ArcGIS Network Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/30/2023 End Date: 07/29/2024 8010 2 153148 538.00 1,076.00 ArcGIS Online Creator Annual Subscription Start Date: 07/30/2023 End Date: 07/29/2024 Subscription ID: 4949013099 9010 4 154252 538.00 2,152.00 ArcGIS Enterprise Creator Annual Subscription Start Date: 07/30/2023 End Date: 07/29/2024 10010 11 166893 215.00 2,365.00 ArcGIS Enterprise Editor Annual Subscription Start Date: 07/30/2023 End Date: 07/29/2024 Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Page 2 Date: 04/30/2023 Quotation Number: 26143400 Contract Number: 00235721.10 380 New York St Redlands, CA 92373-8118 Phone: +190936923142314 Fax #: 909-793-4801 Quotation Page 5 of 8 A5.Page 84 of 345 11010 14 166894 377.00 5,278.00 ArcGIS Enterprise Mobile Worker Annual Subscription Start Date: 07/30/2023 End Date: 07/29/2024 15010 1 115680 5,500.00 5,500.00 ArcGIS for Server Enterprise Standard Up to Four Cores from ArcIMS 9.1 Migrated Maintenance Includes Enterprise Basic Up to Four Cores from ArcSDE 9.1 Migrated Maintenance Bundle Start Date: 07/30/2023 End Date: 07/29/2024 15020 1 109839 ArcGIS for Server Enterprise Standard Up to Four Cores Migrated Maintenance Item equals $2,200.00 of the bundled price. Start Date: 07/30/2023 End Date: 07/29/2024 15030 1 109840 ArcGIS for Server Enterprise Basic Up to Four Cores Migrated Maintenance Item equals $3,300.00 of the bundled price. Start Date: 07/30/2023 End Date: 07/29/2024 Item Subtotal 33,861.00 Estimated Tax 0.00 Total USD 33,861.00 DUNS/CEC: 06-313-4175 CAGE: 0AMS3 Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Page 3 Date: 04/30/2023 Quotation Number: 26143400 Contract Number: 00235721.10 380 New York St Redlands, CA 92373-8118 Phone: +190936923142314 Fax #: 909-793-4801 Quotation Page 6 of 8 A5.Page 85 of 345 Renewal Options: Online: Renew through My Esri site at https://my.esri.com Credit Card Purchase Order Email Authorization Email or Fax: Email Authorization, Purchase Order or signed quote to: Fax: 909-307-3083 Email: service@esri.com Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your organization does not require a purchase order. If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf , and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy GSA, BPA) on your ordering document. Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Page 4 Date: 04/30/2023 Quotation Number: 26143400 Contract Number: 00235721.10 380 New York St Redlands, CA 92373-8118 Phone: +190936923142314 Fax #: 909-793-4801 Quotation Page 7 of 8 A5.Page 86 of 345 US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer a purchase order is required to receive an invoice. Please email the purchase order to service@esri.com By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD__________________ plus sales tax, if applicable. Please check one of the following: _____ I agree to pay any applicable sales tax. _____ I am tax exempt. Please contact me if Esri does not have my current exempt information on file. ________________________________________ _________________________ Signature of Authorized Representative Date ________________________________________ _________________________ Name (Please Print) Title Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Page 5 Date: 04/30/2023 Quotation No: 26143400 Customer No: 102897 Contract No: 00235721.10 380 New York St Redlands, CA 92373-8118 Phone: +190936923142314 Fax #: 909-793-4801 Quotation Page 8 of 8 A5.Page 87 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Bridget Nash, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of a Contract Award with Capitol Cement Co., Inc. for the 2023 Special Assessment Alley Improvements (Bid No. 23 -27) Date: July 24, 2023 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an a greement with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) in the amount of $676,377.00. Funding Source: Funding is provided from Special Assessment Fund (Account No. 420.40.6000.65515 - 423001) in the amount of $676,377.00, which has an available 2023 budget of $750,000. CARP: Transportation & Mobility Council Action: For Action Summary: On June 26, 2023, City Council authorized the City Manager to execute an agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) in the amount of $1,317,934.00. This project consists of alley improvements at five locations a nd installing traffic-calming speed humps on various streets and speed bumps in various alleys. The Special Assessment alley North of Chancellor and East of Asbury could not be awarded at that time because the assessment had not been confirmed in court. The court hearing for the Special Assessment alley was on July 19, 2023, and the assessment was confirmed. Improvements to the existing unimproved alley include the installation of an 8 - inch thick concrete pavement, the installation of storm sewers, and r elated garage apron restoration work. A6.Page 88 of 345 Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project (including all five alley locations and speed humps/bumps) were received and publicly read on June 6, 2023. Two contractors submitted bids for this project as follows: The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. Bridget Nash, Senior Project Manager, reviewed the bids. The bid tabulation showing the detailed bid results for the Special Assessment alley is attached. The project is not Local Employment Program (LEP) eligible due to the use of CDBG funds. The bid proposal indicates the intent to meet the City’s M/W/D/EBE program goal. A memo reviewing compliance with the City’s M/W/D/EBE goals is attached. Capitol Cement Co., Inc. has successfully completed various projects for the City, including the 2022 Alley Improvements project. The staff has found their work to be satisfactory. Therefore, staff recommends that the contract for the Special Assessment alley be awarded to Capitol Cement Co., Inc. in the amount of $676,377.00. Attachments: SPECIAL ASSESSMENT BID TAB 23-27 23-27 MWDEBE Memo SA final Page 2 of 4 A6.Page 89 of 345 DATE: June 6, 2023TIME: 2:15 P.M.SA 1529 - Alley North of Chancellor, East of AsburyTOTALUNIT UNIT UNITQUANTITY PRICE PRICE PRICE1 EARTH EXCAVATION CU. YD. 812 $60.00 48,720.00$ $65.00 $52,780.00 $100.00 $81,200.002 TRENCH BACKFILL CU. YD. 520 $38.00 19,760.00$ $1.00 $520.00 $55.00 $28,600.003 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD. 15 $38.00 570.00$ $5.00 $75.00 $75.00 $1,125.004 GRANULAR CRADLE MATERIAL, CA-11 TON 257 $36.00 9,252.00$ $1.00 $257.00 $75.00 $19,275.005 AGGREGATE BASE COURSE, TYPE B, 4" SQ. YD. 2,250 $8.0018,000.00$ $10.00 $22,500.00 $15.00 $33,750.006 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 20 $300.00 6,000.00$ $175.00 $3,500.00 $500.00 $10,000.007 PORTLAND CEMENT CONCRETE PAVEMENT, 8" SQ. YD. 2,205$110.00 242,550.00$ $120.00 $264,600.00 $150.00 $330,750.008 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 ) FOOT 201 $145.00 29,145.00$ $165.00 $33,165.00 $250.00 $50,250.009 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III ) FOOT 645 $135.00 87,075.00$ $135.00 $87,075.00 $375.00 $241,875.0010 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 ) FOOT 198 $190.00 37,620.00$ $165.00 $32,670.00$200.00 $39,600.0011 STORM SEWERS, SPECIAL 16", ( D. I. P. / CL 50 ) FOOT 6 $300.00 1,800.00$ $225.00 $1,350.00 $225.00 $1,350.0012 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 1 $6,000.00 6,000.00$ $7,450.00 $7,450.00 $8,500.00 $8,500.0013 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 3 $5,400.00 16,200.00$ $4,950.00 $14,850.00 $11,500.00 $34,500.0014 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 $5,400.00 10,800.00$ $4,950.00$9,900.00 $13,000.00 $26,000.0015 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 7 $3,000.00 21,000.00$ $3,550.00 $24,850.00 $4,000.00 $28,000.0016 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12FOOT 225 $38.00 8,550.00$ $42.00 $9,450.00$40.00 $9,000.0017 CONCRETE CURB, TYPE B FOOT 230 $38.00 8,740.00$ $45.00 $10,350.00 $50.00 $11,500.0018 PAVEMENT REMOVAL SQ. YD. 60 $26.00 1,560.00$ $35.00 $2,100.00 $35.00 $2,100.0019 DRIVEWAY PAVEMENT REMOVAL SQ. YD. 395 $21.00 8,295.00$ $25.00 $9,875.00 $25.00 $9,875.0020 COMBINATION CURB AND GUTTER REMOVAL FOOT 455 $7.00 3,185.00$ $5.00 $2,275.00 $8.50 $3,867.5021 SIDEWALK REMOVAL SQ. FT. 460 $3.00 1,380.00$ $4.00 $1,840.00 $3.00 $1,380.0022 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6" SQ. YD. 355 $78.00 27,690.00$ $81.00 $28,755.00 $125.00 $44,375.0023 PORTLAND CEMENT CONCRETE SIDEWALK - 5" SQ. FT. 460 $11.00 5,060.00$ $10.00 $4,600.00 $15.00 $6,900.0024 PROTECTIVE SEALER SQ. YD. 2,560 $1.60 4,096.00$ $2.00 $5,120.00 $1.50 $3,840.0025 CRUSHED STONE, CA - 14 TON 30 $35.00 1,050.00$ $50.00 $1,500.00 $75.00 $2,250.0026 FURNISHING AND PLACING TOPSOIL, 3" SQ. YD. 140 $10.00 1,400.00$ $7.00 $980.00 $5.00 $700.0027 SODDING, SALT TOLERANT SQ. YD. 140 $18.00 2,520.00$ $16.00 $2,240.00 $20.00 $2,800.0028 DETECTABLE WARNINGS SQ. FT. 40 $55.00 2,200.00$ $65.00 $2,600.00 $50.00 $2,000.0029 CLASS B PATCHES, SPECIAL 9" (HES) SQ. YD. 10 $125.001,250.00$ $200.00 $2,000.00 $150.00 $1,500.0030 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD. 100 $30.00 3,000.00$ $50.00 $5,000.00 $50.00 $5,000.0031 TEMPORARY FENCE FOOT 150 $7.00 1,050.00$ $1.00 $150.00 $10.00 $1,500.0032 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $7,500.007,500.00$ $10,000.00 $10,000.00 $5,000.00 $5,000.0033 STREET SWEEPING EACH 3 $400.00 1,200.00$ $100.00 $300.00 $500.00 $1,500.0034 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $5,500.00 5,500.00$ $5,000.00 $5,000.00 $5,250.00 $5,250.0035 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $2,000.00 2,000.00$ $1,500.00 $1,500.00 $1,000.00 $1,000.0036 REMOVING AND RESETTING PAVERS SQ. FT. 140 $25.00 3,500.00$ $30.00 $4,200.00 $25.00 $3,500.0037 EPOXY PAVEMENT MARKING LINE- 6" YELLOW FOOT 220 $40.00 8,800.00$ $50.00 $11,000.00 $25.00 $5,500.00$664,018.00 $676,377.00 $1,065,112.50Chicago, IL 60646CITY OF EVANSTONTABULATION OF BIDS FOR2023 Alley Improvements ProjectBID NO: 23-27Triggi Construction, Inc.NAME AND ADDRESS OF BIDDERSTOTALTOTAL BIDAS READAS CORRECTEDITEM NUMBERITEM UNIT TOTAL1975 Powis Road, POB 235West Chicago, IL 60186-0235TOTALAPPROVED ENGINEER'S ESTIMATECapitol Cement Co., Inc.6231 North Pulaski RoadPage 3 of 4 A6.Page 90 of 345 Bid 23-27, Special Assessment Alley Improvements (2023 Alley Improvements), MWEBE 07-24-2023 To: Edgar Cano, Public Works Agency Director Lara Biggs, Capital Planning & Engineering Bureau Chief Bridget Nash, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Special Assessment Alley Improvements (2023 Alley Improvements), Bid No. 23-27 Date: July 24, 2023 The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/D/EBE subcontracting participation goal for general contractors. With regard to the recommendation for Special Assessment Alley Improvements (2023 Alley Improvements), Bid No. 23-27, Capitol Cement Co., total base bid $676,377.00 and they are found to be in compliance with the City’s 25% goal. Name of M/W/D/EBE Scope of Work Contract Amount % MBE WBE EBE DBE Ozinga Ready Mix – 2525 Oakton, Evanston, IL 60202 Concrete Supply $92,249.68 13.6% X Smith Maintenance – 2221 W Walnut, Chicago, IL 60612 Traffic Maintenance $3,120.21 0.5% X L&B Trucking – 4439 Wenonah, Stickney, IL 60402 Trucking / Disposal $42,394.15 6.3% X X ALF Cartage Inc – 32 E Lake St, Northlake, IL 60164 Precast Concrete $12,680.94 1.9% X Petromex, Inc – 14702 S Hamlin, Midlothian, IL 60445 Equipment/Truck Fuel $9,157.14 1.4% X DMA Construction – 4315 S Tripp, Chicago, IL 60632 Dirt/Aggregate Hauling $9,496.29 1.4% X Total M/W/D/EBE $169,098.40 25.0% Cc: Hitesh Desai, Chief Financial Officer /Treasure Memorandum Page 4 of 4 A6.Page 91 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Public Works Agency Director Subject: Approval of a Contract with Water Resources Inc. for FY 2023 & 2024 Water Meter Purchases (Bid 23-41) Date: July 24, 2023 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Water Resources Inc. (390 Sadler Ave, Elgin IL. 60120) for the period of FY 2023 & 2024 to provide water meters (Bid 23-41) in the not-to-exceed amount of $333,289.00. Funding Source: Funding will be provided by the Water Billing Business Unit (Account 510.40.4208.65070), which has an approved FY 2023 budget of $205,000 and a YTD balance of $203,417.31. In addition, funding will be provided by the Water Other Operations Business Unit (Account 510.40.4225.65080), which has an approved FY 2023 budget of $30,000 and a YTD balance of $6,305.05. Council Action: For Action Summary: Water meters are used to measure the quantity of potable water delivered to Evanston retail customers. Materials purchased under this contract will be installed by staff in the Distribution Division and utilized as follows: • replace damaged/inoperable water meters. • replace water meters during lead service line replacements. • resold to private contractors at new development sites. Analysis: Bid 23-41 was advertised in the Pioneer Press and on Demandstar. Bids were opened and publicly read on July 11, 2023. A summary of the bids received are shown below: A7.Page 92 of 345 Water Resources has provided water meters to the City of Evanston in the past and provided quality equipment and great customer service. Staff recommends acceptance of the apparent low bid and award of the contract as indicated. Page 2 of 2 A7.Page 93 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One Year Date: July 24, 2023 Recommended Action: Staff recommends City Council approval of fuel purchases from July 6, 2023, through July 5, 2024, in the not to exceed the amount of $850,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). The vendor is the current Suburban Purchasin g Cooperative (SPC) Governing Board Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding Source: Funding for this purchase will be from the Fleet Fund - Petroleum Products (Account 600.19.7710.65035) with an FY 2023 budget of $750,000 and a YTD balance of $307,339. Staff expects to go over the budgeted amount by $150,000 for 2023 and will need an expense increase for 2024. CARP: Municipal Operations Council Action: For Action Summary: The Facilities and Fleet Management Division of the Administrative Services Department has purchased fuel through the SPC Bid System for many years and has found the pricing structure to be advantageous and in the best interest of the City of Evanston. The SPC Governing Board has approved the third and final one-year contract extension of the 2023 Gasoline (87, 89, & 92 Octane), Diesel Fuel, and Ethanol 75 & 85 Contract (#198) to Al Warren Oil Co., Inc. from July 6, 2023, through July 5, 2024. The weekly fuel price is based on the Oil Price Information Service (OPIS) Chicago Index Low Rack plus the awarded bidder’s profit/overhead. The OPIS A8.Page 94 of 345 newsletter is published on Monday of each week and is the reference price for deliveries made from Monday through Sunday of each week. The price per gallon is based on the low posted for the day of delivery. Al Warren Oil Co., Inc. has provided the City with reliable service for the past two years. There are no Evanston-based businesses that can provide these bulk delive ries of various types of fuel. Therefore, staff recommends and requests City Council approval for Facilities & Fleet Management to continue to purchase bulk fuel deliveries through this conference bid award for the next 12 (twelve) months. The Petroleum Products expenses were $465,300 in 2020, $668,015 in 2021, and $931,850 in 2022. For the first half of 2023, the City has already paid approximately $349,500. The City orders several different types of fuel. Prices have increased for each fuel type since the beginning of the year. For example, Unleaded 87 Octane, which was delivered on April 20, 2023, had a unit price was $2.66 per gallon. For comparison, when the same fuel was delivered on January 11, 2023, the unit price was $2.41 per gallon. With the uncertainty of continued fuel price increases, the staff is seeking a not-to-exceed budget amount for next year that is higher than in recent years. Attachments: 2023-2024-Al-Warren-Oil-Contract-Extension Page 2 of 4 A8.Page 95 of 345 C A joint‘Parchaszng Program SUBURBAN PURCHASING wopmm-IVE For Local Government Agenczes March 8,2023 Ms.Shaleen Okon Sales Representative Al Warren Oil Co.,Inc. 1646 Summer Street Hammond,IN 46320 Dear Ms.Okon, This letter is to inform you that the Suburban PurchasingCooperative (SPC)Governing Board has approved thethirdand?nal one-year contract extension of the 2022 Gasoline (87,89,&92 Octane),Diesel Fuel,Ethanol75&85 and B20 Bio Diesel Fuel Contract (#198)to Al Warren Oil Co.,Inc.from July 6,2023 throughJuly5,2024.The SPC reserves the right to extend the contract for one additional one-year period underthesametermsandconditionsoftheoriginalcontract. With acceptance of this contract extension,Al Warren Oil Co.,Inc.agrees to all terms and conditionssetforthinthespeci?cations contained within the Request for Proposals to which you responded. A1 Warren Oil Co.,Inc.,Hammond,IN will handle all billing. A1 Warren Oil Co.,Inc.shall remit to the NWMC Purchasing Manager on a quarterly basis,an amountequalto0.5 %of the total dollar volume for the quarter.Contractor must furnish a report of purchasesmadefromthecontractbythelastofthemonthfollowingtheendofeach?scal quarter: Quarter1 —May,June,July,due August 31 Quarter2 —August,September,October,due November 30 Quarter3 —November,December,January,due February 28 Quarter 4 —February,March,April,due May 31 This report is to be submittedto the NWMC PurchasingDirectorin Excel via email to edayan@nwmc-cog.org,and mailed to 1600 East Golf Road,Suite 0700,Des Plaines,Illinois 60016 and shall includethefollowinginformation:ordering municipality,date of order,date of delivery,item descriptions,totalquantitydelivered,item price (including mark-up and applicable taxes),total order extended price,andtotalvolumeforthequarter. DuPage Mayors &North west illunicipal South Suburban Mayors Will CountyManagersConferenceConferenceAndManagersAssociationGovernmentalLeague220OakBrookRoadI600East‘GolfRd.,Suite 0700 1904 West I 74”’Street 15905 S.Frederick StreetOakBroolgIL60523DesPlaines,IL 6001 6 East Hazel Crest,IL 60429 Suite 107SuzetteQuintellEl/en Dayan,CPPB Kristi DeLaurentiis Cherie BelomPhone;(630)571-0480 Phone.‘(847)296-9200 Phone:(708)206-1155 Phone:(815)254-7700Fax:(630)571-0484 Fax:(847)296-9207 Fax:(708)206-1133 Page 3 of 4 A8.Page 96 of 345 The SPC looks forward to another productive year working with Al Warren Oil Co.,Inc.Please signanddatethisagreementbelow,retaining copies for your ?les and returning the original to my attention. Sincerely, I,x l .2 ma ‘I - Ellen Dayan,CPPB Purchasing Director Northwest MunicipalConference 03/08/2023 Name:Ellen Dayan Date Northwest Municipal Conference Al Warren Oil Co.,Inc. DuPage Mayors &NorthwestMunicipal South Suburban MayorsManagersConferenceConferenceAndManagersAssociation[220 Oak Brook Road 1600 East GolfRd.,Suite 0700 1904 West174"‘StreetOakBrook,IL 60523 Des Plaines,IL 60016 East Hazel Crest,IL 60429SuzetteQuirztellEllenDayan,CPPB Kristi DeLaurentiisPhone:(630)571-0480 Phone:(84 7)296-9200 Fax:(630)571-0484 Phone:(708)206-1155Fax:(847)296-9207 Fax:(708)206-1133 _______ Will Coumjy GovernmentalLeague 15905 S.Frederick Street Suite 107 Cherie Belom Phone:(815)254-7700 Page 4 of 4 A8.Page 97 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director, Kenneth Palmer, Facilities & Fleet Management Supervisor Subject: Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab and one (1) 2024 Ford F550 4x4 Utility Truck for the Recycling & Environmental Maintenance Division (REM) and Traffic Division of the Public Works Agency (PWA) Date: July 24, 2023 Recommended Action: Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive, Merrillville, I N 46410) in the amount of $208,050.75 for the purchase of one (1) 2024 Ford F550 Extended Cab as a replacement for existing vehicle #702 for Traffic operations and a purchase agreement with Runnion Equipment Company (6201 East Ave., Hodgkins, IL 60525) in the amount of $179,294.00 for the purchase of one (1) 2024 Ford F550 4x4 Utility Truck as a replacement for existing vehicle #158 for Recycling and Environmental Maintenance operations. Funding Source: Funding for two (2) 2024 Ford F550 trucks will be fro m the FY2024 Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $387,344.75, which is anticipated to have an FY 2024 budgeted amount of at least $2,000,000.00. This expenditure represents 10.34% of this budgeted amount. Council Action: For Action Summary: Facilities & Fleet Management (FFM) staff carefully weigh multiple variables to replace and repurpose vehicles accordingly. In an effort to not allow the fleet’s overall age to become imbalanced, staff focus on a steady plan of bringing in newer and less worn equipment as needed rather than hold onto older, antiquated vehicles, which will absorb more time and more funds to repair and maintain over time. The current replacement strategy focuses on mileage, A9.Page 98 of 345 engine time, age, reliability, maintenance cost, and the operational environment the equipment is subjected to. In addition, as the City continues with the implementation of the City’s Climate Action Resilience Plan, the staff is striving, when applicable and available, to repla ce existing vehicles with Electric vehicles, Hybrid powered vehicles, or other environmentally friendly options that will reduce the CO emissions primarily while driving or idling. All of these variables are considered when determining which vehicles should be replaced and when. All of the vehicles being replaced at this time will either be auctioned or will be repurposed to the Motor Pool. Staff determines which vehicles are surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. The staff works hard to ensure vehicles are only sold when they are determined they are not in usable condition or when they would bring in peak revenue at auction, bringing in additional revenue for future purchases. New Vehicle #738 will be a 2024 Ford F500 Extended Cab used by the REM Division of the Public Works Agency. It will replace existing vehicle #702, a 2011 Ford F250 4x4. The F250 was purchased in 2010 for $37,967.71. The vehicle has had 94 repairs with costs totaling approximately $74,045.44, inclusive of maintenance and in -house/outside vendor repairs. The existing vehicle will be sent to auction or repurposed within the City. New Vehicle #159 will be a 2024 Ford F550 4x4 used by the Traffic Division of the Public Works Agency. It will replace existing vehicle #158, a 2012 Ford F550 diesel. The FF50 was purchased in 2012 for $67,942.39. The vehicle has had 68 repairs with costs totaling approximately $78,887.96, inclusive of maintenance and in -house/outside vendor repairs. The existing vehicle will be sent to auction or repurposed within the City. The purchase of the Ford F550s will be from Lindco Equipment Sales and Runnion Equipment Company, respectively. There were limited vehicles from our normal cooperative/state/municipal contract vendors currently available for sale and delivery or build. Vehicle #159 will be purchased through Sourcewell joint purchasing contract #062222 -VCM through Lindco Equipment Sales. For Vehicle #738, the City has reached out to various vendors in the region that may have vehicles in stock or build slots that opened up, and that would meet specifications and equipment options required for safe and efficient o peration. Runnion Equipment Company has been responsive and has the necessary vehicle in stock. It is essential to note that with the continued shipping delays/supply chain issues and rise in costs, it would be advantageous for the City to move forward with these purchases at this time. Attachments: 702 158 738-Quote # 230437I-SWL-Evanston,IL-F550 Hooklift 158 replacement quote JP498A Page 2 of 17 A9.Page 99 of 345 Page 3 of 17 A9.Page 100 of 345 Page 4 of 17 A9.Page 101 of 345 QUOTATION Quantit y Item De scri ption _________________________________ SOUR CE WE LL CO NTRACT: _________________________________ CO NTRACT HOLD ER : Vi king-C iv es CO NTRACT NUMBER:06222 2-V CM CO NTRACT MA TURITY DAT E:08/15/2026 CO NTRACT NUMBERS: NJ2500,SW -TK0554 , S W-SR 0210,SW -SR0400, SW-SR0305 , S W-TK05 10 _________________________________ SOUR CE WE LL MEMBER: _________________________________ MEMBER NUMBER: 18496 MEMBER: City of Ev ans ton CO NTAC T:Ken Palmer PHONE:847-8 66-29 40 E-MAIL:kp almer@c it yofev anston.or g _________________________________ TERMS OF QUO TE : _________________________________ ***Du e to the supp ly chain issues the follow ing applies.*** * All quotes ar e only valid for thirty (3 0) days from dat e of quote. _________________________________ CH AS SIS PAYMENT TERMS: _________________________________ * Orde red ch ass is must be paid for with in 30 da ys of delivery to Lindco. * In stock chassi s must be paid for within 30 days of rec eiving your pur chas e orde r. Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 1 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 5 of 17 A9.Page 102 of 345 QUOTATION Quantit y Item De scri ption * All cha ss is are su bject to pr ic e increase s up unt il time of deliver y to Lind co. _________________________________ EQUI PMENT PAYMENT TERMS: _________________________________ OPTION 1: * Pay for equipment within 30 days of pu rch ase or der date. * You ar e guara nteed no price increases on eq uipment. OPTION 2: * Net 30 days pa yment after co mp le ti on of chas sis with all equipment. * W il l be sub je ct to all price inc reas es up until time of completion . _________________________________ ESTIMATED DE LI VE RY TI ME FRAM E: _________________________________ * Allow approximate ly 30 0-400 da ys f or cha ss is to be in stock at Lindco after receiving you r purc hase o rder . * Allow approximate ly 24 0 d ays f or all e quipment to be in stock at Lind co af ter re ceiving your pur chase orde r. * Allow approximate ly 12 0-180 da ys t o complete unit once cha ss is and equipmen t are in stock at Lindco. ***Base d o n supply chain issues all of t he above e st imated time frames are subject t o change.*** _________________________________ SUMMARY OF QUOTE: _________________________________ 202 4 Fo rd F550 Cha ss is with hook lift sy st em _________________________________ Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 2 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 6 of 17 A9.Page 103 of 345 QUOTATION Quantit y Item De scri ption ********************************* SOUR CE WE LL TOTAL PRI CE: ********************************* _________________________________ SOUR CE WE LL CH AS SIS: _________________________________ 1.00 202 4 Fo rd F550 Ext ended Cab * 169"Wh eelbas e * 84"CA * DRW * 99N 7.3L V8 G as * 18B Platform running boa rds * 473 Snow plow prep packa ge * 62R PTO G as engine * 90L Power equipment group 350 .00 SWF SWF _________________________________ HO OK LIFT: _________________________________ 1.00 12h 55 Swap Loader SL-105,10,5 00# dump/lift hoist (LESS HYD RA ULI CS). 3.00 11h 83 Swap Loader 12' - 100 s eries sub-f ra me for an SL-95 /105. 3.00 10H 90 Swap Loader roller assembly (pair). * Skids an d R ollers for dump,spr eader and anti-icing unit 3.00 10H 91 Swap Loader roller mount brac ket s. _________________________________ HYDR AU LIC SYSTEM Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 3 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 7 of 17 A9.Page 104 of 345 QUOTATION Quantit y Item De scri ption _________________________________ PTO & PU MP: 1.00 117 3224 Rev .B Force Ame rica P TO &pump Combo,AG P25 6.2L-7.3L Gas, upfitter s witch har ness for 2020 -Up F350 -F600,12v elec/hyd shift pto 4x 4 &4x2 RESERVOIR: 1.00 106 3455 Force Ame rica V T15 stainless tan k. 1.00 108 4355 Force Ame rica Full Por t 1-1/4 " NP T Brass Ball Valve 6 00 PSI 30.00 Hy draulic Oil Hy draulic Oil VALVE: 1.00 105 7474 Force Ame rica v avle AAF 20 10UL-4(50 0A)-2-2-E Manin at 2500 AAF 2010-VA LVE-CFG * Valve oper ate DA Hoo k,DA Jib,DA Plow Raise , DA Pl ow ANgle,Auger /l iquid & Spinner 1.00 DX V-50-1800 Ce rtif ied Power cushion valve #8 N PT, 1800 ps i. 3.00 F400 S Buyer s F low Con tr ol Valve CO NTROLS: 1.00 109 0624-Ev anston Force Ame rica P atrol Command Dua l SPREADER CO NTROL: 1.00 110 3356 Force Ame rica 510 0 e x,6F, dla,din,(au g fwd/r ev,dual spn , pre , direc t) 510 0EX-6F-DLA-D IN 1.00 109 5378 Force Ame rica 510 0EX Key, USB 1.00 109 5395 Force Ame rica 510 0EX auger /s pre ader s enso r,cables an d d ust caps . 1.00 109 5346 Force Ame rica 510 0EX pre-wet splitterr,cables and dus t ca ps. HO SE S & FITTINGS: 1.00 Fittings & A dapt ors 1.00 Hy draulic Hoses STAINLESS STEEL HYDRAULIC TUB ING: Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 4 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 8 of 17 A9.Page 105 of 345 QUOTATION Quantit y Item De scri ption SPREADER TUBES: 2.00 8-049 304W /FJX-10 8"Mid-S tate 1/2"x9 ' 304 S/S Line with fittings 6.00 A2-12 .7-A PCI HD Se ries Clamps for 1/2"tu bing * For Auger and Spinner pres sur e 1.00 12-065 304W /FJX -1 08"Mid-S tate 3/4"x9 ' 304 S/S Line with fittings 3.00 A3-19 -A PCI HD Se ries Clamps for 3/4"tu bing For Auger and Spinn er Return PRE-WET &ANTI-ICING UN IT: 2.00 8-049 304W /FJX-10 8"Mid-S tate 1/2"x9 ' 304 S/S Line with fittings 3.00 A2-12 .7-A PCI HD Se ries Clamps for 1/2"tu bing For Anti-Icing &Pre-Wet P res sur e 1.00 12-065 304W /FJX -1 08"Mid-S tate 3/4"x9 ' 304 S/S Line with fittings 3.00 A3-19 -A PCI HD Se ries Clamps for 3/4"tu bing PLOW TU BE S: 3.00 8-049 304W /FJX-72 "Mid-S tate 1/2"x6 ' 304 S/S Line with fittings 9.00 A2-12 .7-A PCI HD Se ries Clamps for 1/2"tu bing QUIC K COUPLERS: SPREADER: 4.00 4H F4-S Dixon 1/2"female stainless steel coup le r 4.00 H4 F4-S Dixon 1/2"male stainless st eel nipple 8.00 4H DP-H4D C Dixon 1/2"Du st Cap/Pl ug PRE-WET: 2.00 4H F4-S Dixon 1/2"female stainless steel coup le r 2.00 H4 F4-S Dixon 1/2"male stainless st eel nipple 4.00 4H DP-H4D C Dixon 1/2"Du st Cap/Pl ug ANTI-ICING: Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 5 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 9 of 17 A9.Page 106 of 345 QUOTATION Quantit y Item De scri ption 2.00 4H F4-S Dixon 1/2"female stainless steel coup le r 2.00 H4 F4-S Dixon 1/2"male stainless st eel nipple 4.00 4H DP-H4D C Dixon 1/2"Du st Cap/Pl ug SNOW PLOW: 3.00 H2 F2-S Dixon 1/4"stainles s s teel male cou pler 3.00 2H F2-S Dixon 1/4"stainles s s teel female coup le r 6.00 2H DP-H2D C Dixon 1/4"Du st Cap/Pl ug _________________________________ PINTLE HO OKS: _________________________________ 1.00 180 9030B Buyer s IC C Bu mp er/Pintle Hitch with D-r ings for F-35 0,F450 & F550 ch ass is 1.00 PH10 Buyer s 10 Ton Pintle Hook 1.00 054 002 Velvac 7-W ay Bla de Type Socket (Male /Tr uck Si de) 1.00 562 1720 Buyer s S/S ID Light Ba r w/9 LEDs 1.00 LPC-B-WW 2 LED Lice nse Plate Ligh t,Wa rm White _________________________________ FULL FENDERS AND MUD FLAPS: _________________________________ 1.00 MIN1900 B Minimizer Sin gle Axle Fen der Set, Black Poly, 19.5"Wheels 1.00 B100B TPA Minimizer Bla ck Plastic Bolt-On Brac ket Ki t 1.00 322 418R Du raGua rd 3/8"HD 24" x 18 " P oly Guard Mud Flap - Black - with Lindco Equipment Sales, Inc. Logo &Merr illville,IN molde d b lu e/white into f la p (price per pair) _________________________________ ELECTRICAL & LIGHTS: _________________________________ JUNC TI ON BOXES: Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 6 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 10 of 17 A9.Page 107 of 345 QUOTATION Quantit y Item De scri ption 2.00 PH-3 10 Phoenix 10-Pole Junc tion Box BACK UP AL AR M: 1.00 510 Ecco back-u p a la rm, 97 dB, 12 VDC . BODY UP LIGHT &SWIT CH: 1.00 B95W Buyer s Dump Body Up Indicator 1.00 080 0850 Imperial LED indicator light - red GRILL MOU NTED STROBES: 2.00 ED370 2AC Ecco Direc ti on al LED:Dual-color ,12 flash pattern s,12-24V DC , amber /clear REAR MOUNTED LIGHTS: 1.00 LB6303 SS T Buyer s 30"S/S Light Bo xes w/ Mudflap Mounts,Complete Kit Invluces Dr iv er Side and Passeng er Side Boxes 2.00 SL40A R Buyer s 4"round LED strob e light, with 3-pin quick plug and grommet 2.00 562 4310 Buyer s 4"Clear Roun d Back Up Ligh t w/10 LEDs P L-2 Co nnec ti on,In clude s Grommet 2.00 562 4118 Buyer s 4"Round S/T /T Ligh t K it with 18 LEDS, Includes PL-3 Conne ct ion,Grommet and Plug SPREADER LIGHTS: 2.00 MW L-19 Maxxima LED clear w ork light CAB ROOF WAR NI NG LIGHT: 1.00 F241 0100 ALT LED Mini Lightbar,Am ber with Clear Dome,8 Flash Pattern s In cl ude s St and ard Magne t M ount and S/S Permanent Mount K it, 12-24 VDC _________________________________ SNOW PL OW : _________________________________ 1.00 8'6 Pro Plus-MU NI Wester n 8'6 P ro Plu s sno wplow w/Ultra Mo unt in g Sys te m,elect ric hydra ulics, Plow Lights,Mounting Hardwar e,All Harnes se s,& Plow Ma rk ers . _________________________________ Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 7 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 11 of 17 A9.Page 108 of 345 QUOTATION Quantit y Item De scri ption V-BOX SALT SPREADER WITH PR E-WET: _________________________________ 1.00 147 10F4632 11 Viking 10'Fully Hydrau li c Stainless Steel Auger V-B ox Spread er,4.5 c ubic yar ds capacit y 1.00 LS5H Viking Hydraulic Pre-Wet w it h Dua l 1 05 ga ll on s Tank s,includes stainless Mountin g k it, straps, 500 .00 Misc.Ho ses , F ittings, Quick Fill,No zzles 1.00 000 02 332 195 Swen son V-box fl ush kit w/stainless steel bracke t. * Unit Mounte d to Ski d with Rollers _________________________________ ANTI-ICING UNIT: _________________________________ 1.00 116 6991 Rev A VariTech -535 gallon,ga lv anized 3 lane critical spot spr ayer , hydr aulic closed loop, stainless s teel spray bar , no c ont rols,moto r acc ept s 7gpm at 2000 psi * Unit Mounte d to Ski d with Rollers _________________________________ DU MP BODY WITH REMO VA BLE RA CK S A ND LIFTGATE: _________________________________ 1.00 MAB SDYB -3 16 3/5YD Du racla ss 10 ' St ainless S teel Super Duty Yardb ir d Dump Package 1.00 RO 309610 6-LF/LR Park hur st 10'6"x 96"- 30"Next Gener ation Steel stake rack s,less front & rear , si de s only, 1- 72.25"and 1 - 47.50"sect ion per side,po wder coated black 1.00 G2-92-2 050 LD33 TommyGate G2-9 2-205 0 L D33,dump body application , 2000 lb capac it y,tr eadplate, 33"loading depth,6"taper * Unit Mounte d to Ski d with Rollers _________________________________ AUX.RE AR SP RI NG S: Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 8 TOTAL Contin ue d Sales Tax Co ntinu ed Subt otal Co ntinu ed 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 12 of 17 A9.Page 109 of 345 QUOTATION Quantit y Item De scri ption _________________________________ 1.00 SSA50 Super Spring 3000# s pring (15 00# per s id e),HD mounting ha rdw are inc lu ded _________________________________ PAINT & UNDE R COA T: _________________________________ 1.00 Un der Coa t Un der co at dump bod y 8 -10'body 3.00 PAINT HOO KI LI FT SKID Paint ho oklift skid. 1.00 PAINT HOO KLIFT Paint ho oklift blac k 1.00 PAINT PINTLE HI TCH Paint Pintle Hitch _________________________________ MISCELL AN EO US, FREIGHT & LA BOR: _________________________________ 2,606.30 Misc.Miscellaneous Ma terial -includes an y o r all o f the following : wir in g,electrical connec to rs,ti e dow ns , cl amps , nut, bolts, wash ers, st eel,oil,grea se,etc. 5,800.00 FREIGHT FREIGHT 1,415.58 SWF SWF 230 .00 INSTALL AT ION Lindco-C ives Installation Labo r Hour s Quo te Nu mb er:230 437I-SWL Quo te Da te:Jun 20,20 23 Sales Rep Quoted To: City of Evanst onFacilities & Fleet M gmt 202 0 Asbury A ve Evan st on,IL 60202 US A Good Thru 7/20/23 Customer ID Payme nt Te rms Page: Evan st on-0 1 Ne t 30 Days 516 22 9 TOTAL 208 ,050.7 5 Sales Tax Subt otal 208 ,050.7 5 216 8 E as t 88th Dr iv e Merr illville,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND ITIONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quot e. > Quot es pas t 30 days m ust be requo ted. > 25% restock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-VCM Page 13 of 17 A9.Page 110 of 345 RUNNION EQUIPMENT COMPANY 6201 East Ave Hodgkins, IL 60525 (708) 447-3169 1-800-824-6704 FAX (708) 447-3730 www.runnionequipment.com City of Evanston June 26, 2023 2020 Asbury Ave Evanston, IL 60201 Quote # JP 493A Ph: 847-448-8088 Attn: Mr. Ken Palmer Page 1 of 4 Continued on next page REC SALES SIGNATURE DATE PURCHASER SIGNATURE DATE We are pleased to offer the following quotation for your consideration: One (1) Duralift DTX2-32FP equipped as follows: - Category C Insulated - 37’ working height - 23’ side reach - Main boom insert - Extension travel – 110” - 24” x 24” x 42” fiberglass basket with step and cover, includes liner - 180 degree basket rotator - 400# basket capacity - Continuous rotation - Four-axis HERC single hand control - Proportional controls - Start/stop from the basket - Tool circuit at basket - Lower controls with override located at the turntable - 12V DC backup system - Two (2) LED strobe lights, mounted on aluminum headache rack - Six (6) flat LED strobe lights mounted on front grille, rear tailshelf, and rear fenders - Two (2) GO Lights mounted on headache rack - One (1) LED arrowbar - One (1) Phazer essential star light bar mounted on roof - 3000W inverter with wiring, fuse, and, separator - Remote 110V outlet with cables - Dual 6V batteries with covers, straps, and wiring - Tool circuit at remote location - 25’ dual hydraulic hose reel - Severe duty level torsion bar on rear axle - 36” x 94” aluminum tailshelf and through box - 10” belt step and aluminum pool handle for easy access to tail shelf - Inclinometer Page 14 of 17 A9.Page 111 of 345 RUNNION EQUIPMENT COMPANY 6201 East Ave Hodgkins, IL 60525 (708) 447-3169 1-800-824-6704 FAX (708) 447-3730 www.runnionequipment.com City of Evanston June 26, 2023 2020 Asbury Ave Evanston, IL 60201 Quote # JP 493A Ph: 847-448-8088 Attn: Mr. Ken Palmer Page 2 of 4 Continued on next page REC SALES SIGNATURE DATE PURCHASER SIGNATURE DATE - 2” pintle ball with 7 pin trailer plug - 5 lbs fire extinguisher - Triangle reflector kit - Backup alarm - VMAC VR70 Underhood Air Compressor. Includes 10 gallon air tank, FLR, and hose reel with 1” x 50’ hose - Three (3) traffic cones - Cone holder One (1) Knapheide 6131D54 service Body equipped as follows: - Steel body painted white - 94” overall width - 131.25” overall length - Side compartment depth – 20” - Street Side/Curb Side Compartments 1V = 34 ¼” L x 40” H - Street Side/Curb Side Compartments 2V = 21” L x 40” H - Street Side/Curb Side Compartments H=52 ¾” L x 18 ½” H - Street Side/Curb Side Compartments 3V=23 ¼” L x 40” H - Custom brackets on side of box to hold sign poles - Custom sign holder Price: $ 122,636.00 One (1) 2024 Ford F550 4x4 equipped as follows: - 19,500 GVWR - 7.3L V8 Gas engine - TorqShift 10-speed automatic transmission - Engine block heater - Front and rear 19.5” painted steel wheels - Tires – 225/70Rx19.5G - Front axle 7,500 lb - Rear axles 14,706 lb - 4-wheel ABS brakes - Chrome bumper - 40-gallon fuel tank Page 15 of 17 A9.Page 112 of 345 RUNNION EQUIPMENT COMPANY 6201 East Ave Hodgkins, IL 60525 (708) 447-3169 1-800-824-6704 FAX (708) 447-3730 www.runnionequipment.com City of Evanston June 26, 2023 2020 Asbury Ave Evanston, IL 60201 Quote # JP 493A Ph: 847-448-8088 Attn: Mr. Ken Palmer Page 3 of 4 Continued on next page REC SALES SIGNATURE DATE PURCHASER SIGNATURE DATE - AM/FM stereo with MP3 player - Power windows and locks with keyless entry - 40/20/40 split bench seat- vinyl - Color white Estimated Chassis Price: $ 56,658.00 Total Combined Price: $ 179,294.00 Surcharges: Due to supply chain constraints, Duralift does not lock in pricing until 30 days prior to completion. Any price increases that may occur will be passed along to the customer. All prices F.O.B. Hodgkins, IL and subject to all applicable tax. Quote valid for 30 days. Due to market volatility any future manufacturer surcharges will be added to price above. Unit subject to prior sale – 10% deposit at time of order. Balance due upon notification that unit is ready for delivery Page 16 of 17 A9.Page 113 of 345 RUNNION EQUIPMENT COMPANY 6201 East Ave Hodgkins, IL 60525 (708) 447-3169 1-800-824-6704 FAX (708) 447-3730 www.runnionequipment.com City of Evanston June 26, 2023 2020 Asbury Ave Evanston, IL 60201 Quote # JP 493A Ph: 847-448-8088 Attn: Mr. Ken Palmer Page 4 of 4 REC SALES SIGNATURE DATE PURCHASER SIGNATURE DATE SALES ORDER – TERMS AND CONDITIONS OF SALE This document contains the terms of sale. The entire contract between Seller and Buyer is contained in this Sales Order; no alleged oral promises or conditions not set forth herein shall be binding upon Seller or Buyer, and any prior negotiations between the parties are merged into the terms of this document. Prices quoted are subject to change without notice inconformity with the Manufacturer’s Price List effective at the time of delivery. Prices do not include taxes. Any tax, impost, levy, duty or other charge hereinafter imposed by any government or other authority on this sale will be added to the purchase price as herein noted or any later revision of the purchase price, and will be paid by Buyer unless Buyer provides Seller with a proper tax exemption certificate. Upon acceptance of this order by Seller, if Buyer fails to perform the terms and conditions hereof, or refuses to accept delivery of the equipment accessories or other items ordered within ten (10) days after notification that same are ready for delivery, the Seller, at its option may retain as liquidated damages all money, trade-ins or other property delivered to Seller by Buyer as down payment hereunder. Buyer will pay any cost of collection for any amount owed to Sellers, including, without limitation, reasonable attorney’s fees, court costs and interest in the amount of 1% per month (12% per annum), from the date the amount is due. Payment is due Seller from the date when Seller is prepared to make delivery. All equipment and material is delivered FOB Seller’s plant and title and liability for loss or damage passes to Buyer upon Seller’s delivery of the goods to a carrier or shipment to Buyer and any loss or damage thereafter shall not relieve Buyer from any obligation hereunder. Risk of loss for goods shall pass to the Buyer once payment is received by Seller. Buyer may terminate this contract in whole upon thirty (30) days advance written notice to Seller. In such event, Buyer shall be liable for termination charges. If goods ordered are a standard, manufactured catalog item, Buyer will pay a cancellation charge for each unit canc elled equal the greater of 20% of the purchase order item price or forfeiture of down payment/trade in. If goods are non-standard items built to the Buyer’s custom order, Buyer will pay for all cost, direct and indirect incurred and committed for this contract, together with a reasonable allowance for prorated expenses and anticipated profits. Buyer agrees to comply fully and with all laws and regulation concerning the purchase and sale of goods. In particular, Buyer agrees to comply with all applicable export administration regulations of the United States, including, but not limited to, the Export Administration Act, insofar as they apply to the sale of products. Buyer shall indemnify and hold harmless Seller, its employees, officers and directors and the respective successors and assigns, from and against any and all liability, damages, claims, causes of actions, losses, costs and expenses (including attorney’s fees) of any kind arising out of injuries to any person (including death) or damage to any property caused by or related to the goods or any negligent act or omission of Buyer, its employees and agents. The validity, performance and construction of this Sales Order, shall be governed by the laws of the State of Illinois, of the United States of America. Seller shall not be liable, and shall be free from any potential liability for delay in delivery or non-delivery or any failure in shipment caused in whole, or in part, by the occurrence of any contingency beyond control of either Seller or Seller’s suppliers including, but not limited to act of war (whether an actual declaration thereof is made or not) act of any government or any agency or subdivision thereof, judicial action, sabotage, insurrection, terrorism, r iot or other act of civil disobedience, act of public enemy, failure or delay in transportation, strikes, lockouts, shortage of labor or labor troubles of any kind, accidents, explosion, perils of the sea, fire, earthquake, flood, storm or any other act of God, restrictions or requisitions, shortage of labor, fuel, raw material or machinery or technical failure where Seller has exercised ordinary care in the prevention thereof, failure of manufacturers to deliver, bankruptcy or insolvency of manufacturers or suppliers, suspension of shipping facilities, act or default of any carrier or any other contingency of whatsoever nature beyond Seller’s control affecting production, transportation to boarding point, loading, forwarding or unloading in such a situation at destination of the goods covered by this contract including disturbances existing at the time this contract was made. In such a situation, if shipments or delivery is not made during the period contracted for, Buyer shall accept delivery under this contract when shipment is made; provided, however, Buyer shall not be obligated to accept delivery if shipment is not made within a reasonable time after the cessation of the aforementioned impediments or causes. Seller may allocate delivery among Seller’s customers. This order shall not be binding upon Seller until accepted by Seller in writing hereon and when so accepted, the original order with original signatures as given Seller and in Seller’s possession shall be conclusive and binding upon the parties hereto. The Buyer hereby acknowledges receipt of a copy of this Sales Order and Terms and Conditions. Page 17 of 17 A9.Page 114 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of the Purchase and Installation of Eight (8) Universal Dual Car Charging Stations for City Vehicle Charging Date: July 24, 2023 Recommended Action: Staff requests the City Council authorize the City Manager to approve the purchase and installation of Eight (8) dual car charging stations in the amount of $199,075.71 to Carbon Day EV Charging (763 Bunker Court, Riverwooods, IL 60015). This purchase is through Sourcewell joint purchasing contract #042221-CPI. Funding Source: Funding for this project will be from the Capital Improvement Fund, General Obligation Bonds (Account 415.40.4123.65515 - Project No. 123003) in the amount of $199,075.71, which has an FY 2023 budgeted amount of $100,000.00, all of which is remaining. The remainder of the cost of this project will be covered by the cost saving of projects that were not approved or available for a contract in 2023. CARP: Renewable Energy Council Action: For Action Summary: In 2018, the Evanston City Council approved the Climate Action and Resilience Plan (CARP), which calls for carbon neutrality by 2050, zero waste by 2050, and 100% renewable electricity by 2030, among other goals. In March of 2022, the City Council approved the Evanston Municipal Operations Zero Emissions Strategy (ZES), which serves as a guide for achieving carbon neutrality for municipal operations by 2035, as stated in CARP. As part of this strategy, the City has purchased several electric vehicles in order to meet the CARP goals by using the ZES guidelines as a map to develop a strategy to eventually move all City -owned equipment A10.Page 115 of 345 to electricity and away from gasoline or diesel-powered equipment. The purchase of electric vehicles is just a start. The infrastructure needed to operate and maintain the electric fleet requires the City to install charging stations at municipal buildings throughout the City. The first step in this plan is the purchase of eight (8) charging stations which will be for City vehicles and will be housed at the Civic Center parking lot (5 dual charging stations near the Boiler Building) and at the Service Center (2 dual charging stations in the Facilities garage w/ 1 dual charging stations on the parking deck). The eight (8) stations will be dual bollard 80 Amp, 23’ self-retracting cables with a power share jumper. These chargers will be for City use only and will allow 16 vehicles at a time. In order to operate these power stations efficiently and cost-effectively, the City will need to update existing infrastructure and install new power equipment, which is part of this scope of work. The project calls for the installation of eight (8) ChargePoint CT6000 EV Chargers, the activation of the charge stations, the installation of eight (8) 80 amp circuits for EV charges to existing electrical panels, and the installation of eight (8) concrete pads. The contractor will use existing 175A breakers in the existing switchgear to feed a new transformer. They will install one (1) 112.5kva transformer and one (1) 400A MCB 120/208V panel. In addition, Facilities & Fleet Management staff is currently working on a separate in -house project for the installation of 4 charging stations near the Fleet Shop at the Service Center. The 16 chargers that are covered in this contract, combined with the four being installed in -house, will accommodate all of the most recent EV purchases with permanent charging stations. This will eliminate the need to plug them into conventional outlets or utilize the ChargePoint stations shared by the public. Any additional charging stations needed to achieve CARP goals of renewable energy and Zero Waste will require additional electrical engineering, electric service, and electrical system components and infrastructure. A summary of the costs associated with this work, as outlined in the attached quotes, is shown below: Attachments: Evanston ChargePoint Quote Service Bay CP6023X -80A-L7 Evanston ChargePoint Quote Civic CP6021X-80A-L7 Carbon Day - Evanston-Installation Quote Roof Carbon Day - Evanston-Installation Quote - Service Bay Carbon Day - Evanston - Installation Quote Civic Building Carbon Day - Evanston - Installation Quote 400A Panel and Transformer Page 2 of 13 A10.Page 116 of 345 QUOTE Mr. Ryan Hall City of Evanston NA000387 2100 Ridge Ave Evanston, IL 60201 847-866-2916 rhall@cityofevanston.org CP6023 (Dual Wall 80 Amp, 23' Self-Retracting Cables FLEET) REFERENCE: Serviice Bay Sourcewell QTY Price Per Station Total Price List $11,100 3 $9,435 $28,305 Per Plug 6 $230 $1,380 1 $349 $349 3 $580 $1,740 3 $349 $1,047 3 $220 $660 $33,481.00 Signature Date Site Validation Reference Page 2 of Quote for Explanation $630 Site Validation included at No Charge Ship to: 1 Year Assure Reference Page 2 of Quote for Explanation CPSUPPORT-ACTIVE Initial Activation and Configuration Reference Page 2 of Quote for Explanation Shipping Shipping Amount Due Total cost before installation CP6023X-80A-L7 Dual Wall - with Locking Holster and Card Reader 1 Year Power Cloud Plan Reference Page 2 of Quote for Explanation July 10, 2023 With Power Share Jumper And 1 Year Parts and Labor Warranty Model Number Description ChargePointPage 3 of 13A10.Page 117 of 345 Initial Station Activation and Configuration Service includes activation of cloud services and configuration of radio groups, connections, access control, visibility control, pricing, reports and alerts. One time initial service per station $349 Power Cloud Plan available in prepay options: Annual fee includes: Commercial Cloud Plan, 24-7-365 Customer Service for Drivers via 800 number, Reporting, Software Updates, Station Manager Account Access, Data Collection and Power Management 1 year $230 per plug 2 years $540 per plug 3 years $660 per plug 4 years $855 per plug 5 years $1,035 per plug Optional Programs: Site Validation: On-Site Validation of cellular coverage, electrical capacity, transformers, panels, breakers, wiring and station installation meets all ChargePoint published requirements. $630 per power panel Assure Warranty optional extended Parts and Labor Warranty: Site Validation Required 1 year $580 2 years $1,115 3 years $1,605 4 years $2,060 5 years $2,470 - Site Validation included. A $630 value ** Other Standard Terms and Conditions 20% restocking fee for any product returned to ChargePoint Terms: 50% due upon placement of order and balance due 30 days after shipment of product. Issue payment to CD LLC. ChargePoint 1 year part warranty applies for all products. Warranty will be between purchaser and ChargePoint. Prices are confidential and expire:August 9, 2023 Bob Spatz - 518-505-0508 - bobs@carbonday.com - 163 S. Wheeling Rd. - Wheeling, IL 60090 Visit Our Website: https://carbondayevcharging.com/Page 4 of 13A10.Page 118 of 345 QUOTE Mr. Ryan Hall City of Evanston NA000387 2100 Ridge Ave Evanston, IL 60201 847-866-2916 rhall@cityofevanston.org CP6021 (Dual Bollard 80 Amp, 23' Self-Retracting Cables FLEET) REFERENCE: Civic Center Sourcewell QTY Price Per Station Total Price List $11,100 5 $9,435 $47,175 Per Plug 10 $230 $2,300 1 $349 $349.00 Reference Page 2 of Quote for Explanation 5 $580 $2,900 5 $125 $625 5 $349 $1,745 5 $220 $1,100 $56,194.00 Signature Date $630 Site Validation included at No Charge Ship to: 1 Year Assure BOLLARD MOUNT KIT Bollard Concrete Mounting Kit CPSUPPORT-ACTIVE Initial Activation and Configuration Reference Page 2 of Quote for Explanation Shipping Shipping Amount Due Total cost before installation July 10, 2023 With Power Share Jumper And 1 Year Parts and Labor Warranty Model Number Description ChargePoint Site Validation Reference Page 2 of Quote for Explanation CP6021X-80A-L7 Dual Bollard - with Locking Holster and Card Reader 1 Year P{ower Cloud Plan Reference Page 2 of Quote for ExplanationPage 5 of 13A10.Page 119 of 345 Initial Station Activation and Configuration Service includes activation of cloud services and configuration of radio groups, connections, access control, visibility control, pricing, reports and alerts. One time initial service per station $349 Power Cloud Plan available in prepay options: Annual fee includes: Commercial Cloud Plan, 24-7-365 Customer Service for Drivers via 800 number, Reporting, Software Updates, Station Manager Account Access, Data Collection and Power Management 1 year $230 per plug 2 years $540 per plug 3 years $660 per plug 4 years $855 per plug 5 years $1,035 per plug Optional Programs: Site Validation: On-Site Validation of cellular coverage, electrical capacity, transformers, panels, breakers, wiring and station installation meets all ChargePoint published requirements. $630 per power panel Assure Warranty optional extended Parts and Labor Warranty: Site Validation Required 1 year $580 2 years $1,115 3 years $1,605 4 years $2,060 5 years $2,470 - Site Validation included. A $630 value ** Other Standard Terms and Conditions 20% restocking fee for any product returned to ChargePoint Terms: 50% due upon placement of order and balance due 30 days after shipment of product. Issue payment to CD LLC. ChargePoint 1 year part warranty applies for all products. Warranty will be between purchaser and ChargePoint. Prices are confidential and expire:August 9, 2023 Bob Spatz - 518-505-0508 - bobs@carbonday.com - 163 S. Wheeling Rd. - Wheeling, IL 60090 Visit Our Website: https://carbondayevcharging.com/Page 6 of 13A10.Page 120 of 345 Bob Spatz Carbon Day EV Charging 763 Bunker Court Riverwoods, Il 60015 bobs@carbondayevcharging.com 518-505-0508 https://carbondayevcharging.com City of Evanston Contact: Ryan Hall 2100 Ridge Avenue Evanston, IL 60201 CCN # ROOF Date: 6/28/2023 Project Name: Evanston Project Number: Page Number: 1 Work Description Provide and install (1) 40 amp circuit in 1 inch conduit Provide and install (1) empty 1 inch conduit for future Provide and install (1) 60A NEMA 3R disconnect Install (1) ChargePoint dual plug CPF 50 or CP6023 on top of parapet wall Activate (1) ChargePoint CPF50 Wall Mount Charger Install (2) protective bollards mounted to concrete Conduit will be run on top of parapet wall No lift included Includes any fire caulk P&P Bond included Permit Included (fees waived) Activate (1) ChargePoint Station Tax Exempt P&P Bond (@ 1.500 %) 216.98 Proposal Amount $15,416.33 CLIENT ACCEPTANCE CCN #: ROOF Final Amount:$15,416.33 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. Page 7 of 13 A10.Page 121 of 345 ORIGINAL Page 8 of 13 A10.Page 122 of 345 Bob Spatz Carbon Day EV Charging 763 Bunker Court Riverwoods, Il 60015 bobs@carbondayevcharging.com 518-505-0508 https://carbondayevcharging.com City of Evanston Contact: Ryan Long 2100 Ridge Avenue Evanston, IL 60201 CCN # BAY Date: 6/28/2023 Project Name: Evanston Project Number: Page Number: 1 Work Description Provide and install (2) 40 amp circuits for EV Chargers in bay Provide and install conduit from electrical panel to bay Install (2) ChargePoint dual plug CPF 50 or CP6023 (Wall Mount) Activation included for (2) chargers Provide and install (3) empty 1 inch conduits for future chargers Conduits will be surface mounted on exterior of the building No lift included Includes any fire caulk Includes P&P Bond Permit Included (fees waived) Tax Exempt P&P Bond (@ 1.500 %) 297.81 Proposal Amount $21,159.32 CLIENT ACCEPTANCE CCN #: BAY Final Amount:$21,159.32 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. Page 9 of 13 A10.Page 123 of 345 ORIGINAL Page 10 of 13 A10.Page 124 of 345 Bob Spatz Carbon Day EV Charging 763 Bunker Court Riverwoods, Il 60015 bobs@carbondayevcharging.com 518-505-0508 https://carbondayevcharging.com City of Evanston Contact: Ryan Hall 2100 Ridge Avenue Evanston, IL 60201 CCN # MAIN BUILDING Date: 6/28/2023 Project Name: Evanston Project Number: Page Number: 1 Work Description Install (5) ChargePoint CT6000 EV Chargers (provided by others) Activate (5) ChargePoint CT6000 EV Chargers Install (5) 80 amp circuits for EV Chargers to existing electrical panel Directional bore from the building to the EV Charger locations Provide and install (5) concrete pads for chargers Provide and fire caulk as needed Includes P&P Bond Permit Included (fees waived) Tax Exempt P&P Bond (@ 1.500 %) 667.90 Proposal Amount $47,454.33 CLIENT ACCEPTANCE CCN #: MAIN BUILDING Final Amount:$47,454.33 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. Page 11 of 13 A10.Page 125 of 345 ORIGINAL Page 12 of 13 A10.Page 126 of 345 Bob Spatz Carbon Day EV Charging 763 Bunker Court Riverwoods, Il 60015 bobs@carbondayevcharging.com 518-505-0508 https://carbondayevcharging.com City of Evanston Contact: Ryan Hall 2100 Ridge Avenue Evanston, IL 60201 CCN # 400A PANEL - TRANSFORMER Date: 6/28/2023 Project Name: Evanston Project Number: Page Number: 1 Work Description Use existing 175A breaker in existing switchgear to feed new transformer Provide and install (1) 112.5kva transformer Provide and install (1) 400A MCB 120/208V panel No Tax included No Lift Included Includes any fire caulk Includes P&P Bond Permit Included (fees waived) P&P Bond (@ 1.500 %) 357.08 Proposal Amount $25,370.73 CLIENT ACCEPTANCE CCN #: 400A PANEL - TRANSFORMER Final Amount:$25,370.73 Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. ORIGINAL Page 13 of 13 A10.Page 127 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director, Kenneth Palmer, Facilities & Fleet Management Supervisor Subject: Approval to Purchase one (1) 2023 Braun Chief XL Type III Ambulance for the Evanston Fire Department Date: July 24, 2023 Recommended Action: Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with North Central Emergency Vehicles (18448 County Rd 9, Lester Prairie, MN 55354) in the amount of $237,001.00 for the purchase of one (1) 2023 Braun Chief Ty pe III Ambulance for Evanston Fire Department operations. Funding Source: Staff is seeking direction from the City Council regarding funding for the 2023 Braun Chief Type III Ambulance on whether to use surplus 2023 General Funds or the FY 2024 Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $237,001.00. The vehicle will be readily available in 2023, and with increased EFD staff, an additional ambulance is required as soon as possible. If payment cannot be made until 2024, the City may lose the opportunity for this available ambulance. CARP: Emergency Preparedness & Management Council Action: For Action Summary: New Vehicle #314R will be a 2023 Braun Chief Type III Ambulance used by the Evanston Fire Department and a new addition to the City's Fleet. To address the growing Emergency Medical Service needs of the City, the Fire Department has recently added seven fu ll-time employees (FTE) to the roster. These additional staff members were funded using GEMT monies allocated A11.Page 128 of 345 in the 2023 budget. This move allowed the department to staff a third ambulance, resulting in a total of four ambulances (3 front line and one res erve) at present. Two of these four ambulances are considerably old, manufactured in 2011 and 2013. The City had placed an order for a new ambulance in early 2021. However, due to supply chain issues, its arrival has taken longer than normal, and it is now expected to arrive in October 2023, resulting in a nearly two-year wait. Once the new ambulance arrives, it will replace the busiest frontline ambulance, Ambulance 21, which, in turn, will replace the 2013 frontline ambulance stationed at Fire Station 3. The 2013 ambulance will then be placed out of service and auctioned. The remaining 2011 ambulance will maintain its reserve status since, despite its age, the 2011 ambulance is in better condition than its 2013 counterpart. Given the current circumstances and unexpected delays due to supply chain issues, staff has realized a pressing need to procure a fifth ambulance. This acquisition would bring the total number of ambulances to five (3 front line and two reserves) and allow the City to have two ambulances designated for reserve duty, ensuring immediate availability during emergencies. Increasing the number of ambulances is necessary since the Fire Department responds to over 7,000 EMS calls annually, and the scarcity of available emergency apparat us poses a significant challenge. By purchasing a fifth new additional ambulance for the City's Fleet, we can better address the growing demands placed upon our emergency services and ensure the safety and well-being of our citizens. There were limited vehicles from our normal cooperative/state/municipal contract vendors currently available for sale and delivery or build. For Vehicle #314R, the City has reached out to various vendors in the region that may have vehicles in stock or build slots that opened up and that would meet the specifications and equipment options required for safe and efficient operation. This vendor, North Central Emergency Vehicles, has been responsive and has this vehicle readily in stock. It is essential to note that with the continued shipping delays/supply chain issues and rise in costs, it would be advantageous for the City to move forward with this purchase at this time. Attachments: final Braun Chief XL Type III-Stock Demo-Evanston Quote 07072023 Braun Chief XL III Stock E450 1 Braun Bid Spec 2023-03-25 12-31-56 9586 Drawings Braun Chief XL III Stock E450 PA Page 2 of 53 A11.Page 129 of 345 Cell (815) 374-4011 salesil@Northcentralambulance.com braunambulances.com City of Evanston-Illinois 7-8-23 Evanston Fire Department 2100 Ridge Ave Evanston, IL 60210 Ambulance Quote/Bid: Braun Chief XL Type III Ambulance Thank you for allowing North Central Emergency Vehicles and Braun Ambulances the opportunity to submit this quote on your next potential ambulance purchase. Braun has been building ambulances for over 45 years under the same family name and with the same family values and mission. Braun’s “Solid Body” all aluminum construction is unique to the industry. While most ambulance manufacturers use extrusions, Braun is one module integrated together and fully welded. This provides one of the safest, best tested, ambulances in the industry. Ambulance Bid: Braun Ambulance – North Central Emergency Vehicles (Distributor) 2023 Braun Chief XL Type III Ford E-450 Gas Chassis Ambulance Quote (1) 2023 Braun Chief XL Type III Ambulance (Per Braun Spec Attached) Quote Details Quote is valid for attached ambulance until 8-10-2023 or until sold. This unit is a stock demo and is offered/quoted to customers within the NCEV territory. All stock demo’s are first come first serve. Ambulance Bid Price: $237,001.00 Thank you. Respectfully, Mark A Clemens Mark Clemens, Illinois Sales Manager Client satisfaction is our number one priority, we ask you to give us the chance to prove it. Page 3 of 53 A11.Page 130 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 1 of 40 Bid Specification Braun Chief XL III Stock E450 1 Braun Bid Spec 2023-03-25 12-31-56 Reference: QUO0000006944 Rev: 1 Opportunity: #9586 Braun Stock CXL III Purchaser: North Central Emergency Vehicles Account: Braun Stock Contact: Mark Clemens Quote Owner: Mark Clemens Address: 12249 S Rhea Dr Shipping Address: Plainfield, IL , Telephone: Currency: USD Quotation Date: 2022-08-05 Expiration: 2022-09-04 Name Specifications Chief XL Type III -72" Headroom -169"L Full Seam Welded Module Braun - KKK Change Notice Item Number Name 00-01-0001 GENERAL CONDITIONS PURCHASER: The "Purchaser" who is hereinafter described as an individual, or a group of individuals who represent the interest of a City, Borough, County, Parish, State, or Private enterprise AND has been charged with the responsibility of purchasing one or more emergency medical ambulance(s). BIDDER: The "Bidder" is hereinafter defined as the ambulance manufacturer and/or it's authorized Representative/Dealer. BIDDER'S INSTRUCTIONS Bidders shall thoroughly examine all drawings, specifications, schedules, instructions and any other documents supplied as part of this invitation to bid and shall make all investigations necessary to thoroughly inform themselves regarding the content of the written specifications, drawings, and instructions supplied herein. No plea of ignorance by the bidder pertaining to the content of the specifications, drawings, schedule, or instructions will be considered by the purchaser on the deadline, if bid submission has occurred. Failure or omission on the part of the bidder to make the necessary examinations and investigations into the content of the specifications AND make all clarifications or explanations of exceptions and conditions that exist or that may exist hereafter shall NOT be accepted as a basis for making variations to the requirements of the purchaser or compensation to the bidder. CLARIFICATIONS: Clarifications shall be written correspondence between the bidder and the purchaser. A clarification shall include the page number, paragraph number, the text with unclear content (as written in the specification) and the definition of the clarification provided. The Purchaser's clarifications shall be documented in writing and distributed to all qualified bidders at least two business days prior to the deadline for bid submission. Y____N____ Page 4 of 53 A11.Page 131 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 2 of 40 EXPLANATION OF EXCEPTIONS: Bidders may take exceptions to any part of the bid contained herein with a written itemized schedule. The schedule shall include the page number, paragraph number(s), the text that the bidder feels he cannot comply with and an explanation why the bidder feels that the requirement is not in the best interest of the purchaser AND/OR an alternate bidder solution. Alternate bidder solutions may be considered by the purchaser, if the bidder can show the purchaser that the alternate solution is, in quality and quantity, equal to OR better than the specified item. Explanations of exceptions taken must be documented and submitted with the bid proposal on or before the bid submission deadline. PURCHASER'S INTENT The intent of the specifications supplied herein is to purchase an ambulance with the highest level of quality and engineering excellence. The intent of this vehicle is centered on the patient's need for pre-hospital care, in conjunction with a safe working environment for the Emergency Medical Personnel. NO ALTERNATE BIDS TAKING TOTAL EXCEPTION BID PACKAGES SHALL NOT TAKE TOTAL EXCEPTIONS: Bidders are required under this bid invitation to give, for the consideration of the purchaser, a proposal that will comply with the written specifications, drawings, and schedules supplied herein. The specifications supplied represent a compilation of input from all disciplines of users, patients, maintenance and management personnel who are directly affected by the vehicle performance. All the personnel who have direct working contact with the vehicle specified herein base careful consideration pertaining to safety, configuration, construction, and workmanship on working experiences. The intent of this ambulance was created as a result of resolving issues and improvement suggestions that have originated from the personnel most QUALIFIED to make such input. The purchaser makes no claim that potential issues or improvements are included in the specifications supplied herein. The purchaser will consider any valid concern by any bidder and will consider only minor specification exceptions or alternates of equal or better performance, provided that the exceptions are steered toward meeting the intent AND the exceptions are submitted with the final bid proposal on or before the bid deadline. CAUTION: A bidder who submits a bid that takes "Total Exception" and makes an offering of some "Standard" or "Stock" unit will be viewed by the purchaser as a bidder who did not make, and is not prepared to make, a valid bid, and is not qualified to manufacture the ambulance as specified herein. Alternate bids shall NOT be considered. INTER-AGENCY AGREEMENTS (PIGGY-BACK) It is the intent of this bid document to make available to other government entities, by mutual agreement with the successful Bidder, the right to purchase the same or like equipment and or products, at the prices quoted for the period of the contract. Each Bidder shall indicate in the bid proposal, if the Bidder will honor other political subdivision's orders, in accordance with contract terms and conditions. This procedure is sometimes identified as a "Piggy-Back" Bid. VENDOR QUALIFICATIONS Regardless of chassis purchased, all bidders shall be members in good standing of the Ford Motor Company Qualified Vehicle Modifier Program (Q.V.M.). Certification verification shall be provided with the bid response. If for any reason the Q.V.M. Certification was withdrawn or suspended by Ford Motor Company within the past five years, the bidder shall supply a full written explanation of the Q.V.M. withdrawal or suspension and any corrective actions taken to regain Q.V.M. Certification. PRODUCT LIABILITY INSURANCE A Certificate of current liability insurance, with a Twenty-one Million Dollar minimum shall be supplied with the bid submission. The certificate of insurance shall bear the Page 5 of 53 A11.Page 132 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 3 of 40 insurance carrier's name, address, and phone number. The Certificate shall also bear the name and address of the insured. This document shall contain the coverage schedule, explaining the type of insurance, the policy number, the effective date of coverage, the policy expiration date, and the individual limits of liability. DRUG FREE WORKPLACE The bidder shall conduct business as a Drug Free Workplace. The bidder/manufacturer shall provide notice to their employees as required under the Drug Free Workplace Act of 1988. A copy of the bidder's Drug Free Workplace policy shall be furnished to the purchaser upon request. CHASSIS POOL The bidder shall be a member of the Ford Motor Company's and/or the General Motor Company's Chassis Bailment Pool, regardless of the chassis specified within this specification. The bidder shall provide a current Ford Motor Company and/or General Motor Company's Pool account number to the purchaser upon request. AMBULANCE SPECIFICATION All ambulance modules in this specification must be built in the United States of America. PRODUCT TESTING AMBULANCE MANUFACTURER'S DIVISION: The Bidder shall be a member in good standing with the National Truck Equipment Association (N.T.E.A.) and the Ambulance Manufacturer's Division (A.M.D.) of N.T.E.A. The bidder shall supply a letter with the bid response to verify current membership in both the N.T.E.A. and the A.M.D. SAE J3057: AMBULANCE MODULAR BODY EVALUATION-QUASI-STATIC LOADING FOR TYPE I AND TYPE III MODULAR AMBULANCE BODIES SAE J3057 – The ambulance described herein shall be tested and pass all requirements of SAE J3057: Ambulance Modular Body Evaluation-Quasi-Static Loading for Type I and Type III Modular Ambulance Bodies. The test results shall be certified by an independent engineering firm not directly associated with the Ambulance Manufacturer. These certified test results shall be supplied to the purchaser upon request. ROLLOVER CRASH TEST The manufacturer shall perform a dynamic rollover crash test with video documentation to be provided to the Purchaser upon request. Crash tests shall be performed within a controlled and repeatable environment. All testing shall be performed by an ISO/IEC 17025 accredited laboratory by an accreditation body that is recognized by the National Cooperation for Laboratory Accreditation (NACLA) or is a signatory to the International Laboratory Accreditation Cooperation (ILAC) Mutual Recognition Arrangement (MRA). Refer to the following publications for specifications: SAE J211-1 Instrumentation for Impact Test – Part 1: Electronic Instrumentation SAE J211-2 Instrumentation for Impact Test – Part 2: Photographic Instrumentation SAE J21733 Sign Convention for Vehicle Crash Testing SAE 3027 Ambulance Litter Integrity, Retention, and Patient Restraint SIDE IMPACT CRASH TEST The manufacturer shall perform a dynamic side impact crash test with video documentation to be provided to the Purchaser upon request. Crash tests shall be performed within a controlled and repeatable environment. All testing shall be performed by an ISO/IEC 17025 accredited laboratory by an accreditation body that is recognized by the National Cooperation for Laboratory Accreditation (NACLA) or is a signatory to the International Laboratory Accreditation Cooperation (ILAC) Mutual Recognition Arrangement (MRA). Refer to the following publications for specifications: SAE J211-1 Instrumentation for Impact Test – Part 1: Electronic Instrumentation SAE J211-2 Instrumentation for Impact Test – Part 2: Photographic Instrumentation Page 6 of 53 A11.Page 133 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 4 of 40 SAE J21733 Sign Convention for Vehicle Crash Testing SAE 3027 Ambulance Litter Integrity, Retention, and Patient Restraint KKK-A-1822F TESTING CERTIFICATION The bidder shall provide documentation within this bid proposal, which verifies that all KKK-A-1822F testing is current and certified by an independent engineering firm. QUALITY ASSURANCE - SPECIFICATION COMPLIANCE The manufacturer shall inspect and test all systems and electrical loads per Federal specification KKK-A-1822F Section 4. Testing results shall be documented and displayed in the oxygen compartment and supplied with the vehicle delivery handbook. NOTE: The purchaser will have zero tolerance towards bidder/vendors who state compliance to specification, but delivers an incomplete product and/or substandard materials and workmanship. NON-COLLUSIVE BID CERTIFICATION By submission of this bid response, the Bidder and/or Bidder's authorized representative(s), certify under penalty of perjury, to the best of their knowledge and belief the following: A. The prices in this bid response have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor, and; B. Unless otherwise required by law, the prices which have been quoted in the bid response have not knowingly been disclosed by the Bidder and will not knowingly be disclosed by the Bidder, prior to the public bid opening, either directly or indirectly to any competitor, and; C. No attempt has been made or will be made by the Bidder, for the purpose of restricting competition, to induce any person, partnership, or corporation not to submit a bid response. DEBARMENT STATUS By submission of this bid response, the Bidder and/or it's authorized representatives, certify under penalty or perjury, that to the best of their knowledge and belief they are not currently debarred from submitting bids or bidding on contracts from any agency within the home state of the purchaser, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency within the home state of the purchaser. DELIVERY STATEMENT The bidder shall state the number of calendar days required for delivery of the completed ambulance, after receipt of an order and receipt of chassis by the manufacturer. Delivery shall be within _________________ calendar days after receipt of order and receipt of chassis. (State number of calendar days) REQUIRED DELIVERY ITEMS REQUIRED DELIVERY ITEMS: Upon a successful bid award, the vendor shall provide the following to the purchaser, upon ambulance delivery: 1. Manufacturer's Quality Assurance Vehicle Testing and acceptance documents. 2. One (1) copy of conversion parts, service, and operational manuals. 3. OEM Chassis Owner's Guide materials as provided by the chassis manufacturer. 4. One (1) copy of "as built" customized electrical schematics for the ambulance conversion. PURCHASER'S RIGHTS Page 7 of 53 A11.Page 134 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 5 of 40 ACCEPTANCE OR REJECTION: The Purchaser reserves the right to accept or reject any and all bids as deemed to be in the best interest of the purchaser and is not bound to accept the lowest bid. BID PROPOSAL TIME LIMITS: All bids submitted to the purchaser shall remain in effect for a minimum period of (60) sixty calendar days. BID WITHDRAWAL: Only written bid withdrawal requests will be accepted by the purchaser. Bid withdrawals received less than (3) three working days prior to the advertised bid opening will not be accepted. FORCE MAJEURE Company shall not be liable or responsible to Purchaser, or be deemed to have defaulted or breached these Standard Terms and Conditions, for any failure or delay in fulfilling or performing any of these Standard Terms and Conditions when and to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of Company including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities, terrorist threats or acts, riot or other civil unrest, national emergency, revolution, insurrection, epidemic/pandemic, telecommunication breakdown, power outage, lockouts, strikes or other labor disputes (whether or not relating to either party's workforce), restraints or delays affecting carriers, inability or delay in obtaining chassis from an original equipment manufacturer or other supplies of adequate or suitable components or materials at reasonable prices. Any delays of subcontractors occasioned by any of the causes specified in the immediate preceding clause. 00-01-0006 DYNAMIC SIDE IMPACT & ROLLOVER TESTS Bidder shall perform Dynamic Side Impact & Rollover Tests with same module that was involved in side impact crash test. This module must be the same brand, make, and model for both tests. Video documentation to be provided to the Purchaser upon request. Crash test shall be performed within a controlled and repeatable environment, validated by a third-party testing facility. ------------------------------------------- Y____N____ 00-01-0017 BIDDER IS KKK-A-1822F AMENDMENT 1 COMPLIANT ------------------------------------------- Y____N____ 80-10-0000 KKK-A-1822F COMPLIANCE PACKAGE A KKK-A-1822F compliance sticker, electrical load analysis sticker, and payload sticker shall be installed in the oxygen compartment. Any deviations from KKK-A-1822F shall be listed in the vehicle delivery packet with a notation on the-compliance sticker. ------------------------------------------- Y____N____ 00-01-0029 NO CONTRACT REQUIRED ------------------------------------------- Y____N____ 00-01-0053 NO BOND REQUIRED No Bond is Required ------------------------------------------- Y____N____ Braun - Chassis Item Number Name 00-01-0040 Administration Fee ------------------------------------------- Y____N____ 00-01-0081 SURCHARGE FEE ------------------------------------------- Y____N____ Page 8 of 53 A11.Page 135 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 6 of 40 25XLE450 TYPE III - AMBULANCE - CHIEF XL III E450 - 72 INCH INTERIOR HEADROOM SPECIFICATION INTENT: 2025 Type III 169-inch module, constructed with not less than a 72-inch interior module height, an overall length of 272.75-inches, an overall width of 98-inches, and an overall exterior height not to exceed 106.5-inches. Manufactured in Van Wert, Ohio, USA. Y____N____ CH_E2450L CHASSIS - FORD E450 158" WB 4X2 DRW (100 C.A.) GAS ENGINE E4F FORD E450 CUTAWAY CHASSIS, 158" WB 4X2 DRW (100 C.A.) GAS ENGINE (Specs are generic and based off of the MY23 chassis, subject to change) POWERTRAIN • 7.3L V8 Premium Engine • Transmission-6 Speed O/D w/Tow Haul • 50 State Emissions System • 7.3L V8 Premium Engine EXTERIOR • Auxiliary Fuel Port • Auxiliary Transmission Oil Cooler • Ford Oval on Grille • Glass Solar • Bumper - Chrome, Front • Grille - Chrome • Daytime Running Lights Controlled via Dash Display • Headlamps with Autolamp - Dual Sealed Beam W/Fixed Lens • Fuel Tank 55 Gallon (aft of axle) • Mirrors, Manual Telescopic Trailer Tow Mirrors Power Adjust Flat Lens • Tires, LT225/75R x 16E BSW A/S • Spare Tire Wheel • Steel Valve Stems • Wheels 16" x 6" Painted White Steel • Insulation Package • License Plate Bracket INTERIOR • Dash Sound Absorber • Floor Covering - Front, Vinyl • Glove Box w/Auxiliary 12V Power Point • Key In Ignition Warning Chime • Mirror - Interior Day/Night Rearview Mirror • Seats - Dual High-Back Cloth Captain Chairs - Medium Flint • Step Well Pads - Black Plastic • Courtesy Light Switch - Front Door • Front Dome Light • Steering Wheel - Tilt Telescoping • Driver Passenger A-Pillar Grab Handle • B-Pillar Trim Kit Full LH/RH B-Pillar Trim • Driver Passenger Black Cowl Trim Panels • Headliner and Sun Visors - Vinyl Y____N____ Page 9 of 53 A11.Page 136 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 7 of 40 • Instrument Panel - Medium Flint • Medium Flint with Single Stowage Area Door - Trim Panels FUNCTIONAL • Alternator - 240 Amp • Batteries - Dual 78 Amp Hr • Brakes - 4 Wheel Disc Brakes with Traction Control • Horn - Dual Note • Shock Absorbers - Heavy Duty • Steering - Power • Steering Gear - Heavy Duty • Tachometer • Windshield Wipers - Interval • Air Conditioning • Audio - Bluetooth AM/FM Stereo / Clock / USB Input • Front, Twin I Beam • Axle Rear, Limited Slip (4.56 Ratio) • Dual USB Ports in Instrument Panel • PowerPoint – 12V • Stabilizer Bar - Front and Rear Stabilizer Bars • Engine Block Heater • Instrument Panel Electronic Message Center - Upgraded • Power Windows and Locks Incl. 1-Touch Down Power Driver Window • Remote Keyless Entry • Auxiliary Heater – Air conditioning Connector Package • Frame Pucks SAFETY / SECURITY • Dual Airbags - Second Generation • Passenger Airbag Cutoff Switch • Electronic Stability Control • Safety Belts - Medium Flint w/Height Adjustable D-Ring • Traction Control DRIVER ASSIST FEATURES • Hill Start Assist • Driver Assist Technology Package. Includes: Automatic Emergency Braking, Distance Alert/Distance Indication, Post Collison Braking, Adaptive Cruise Control, Lane Departure Warning, Driver Alert System, Auto High-Beam Headlamps WEIGHT RATINGS • Front Gross Axle Weight Rating 5,000 • Rear Gross Axle Weight Rating 9,600 • Gross Vehicle Weight Rating 14,500 ADDITIONAL OPTIONS • YZ Oxford White Clear Coat Page 10 of 53 A11.Page 137 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 8 of 40 • ME Medium Flint • 780A Preferred Equipment Package • 47H Ambulance Prep Package • 18A High-Series Exterior Upgrade Package • 18C Interior Upgrade Package 15-00-0010 FUEL TANK - FULL UPON FACTORY RELEASE The chassis fuel tank of the completed unit shall be full at time of release from the ambulance manufacturer's facility. ------------------------------------------- Y____N____ 20-10-0603 ENGINE BLOCK HEATER - OEM PLUG An engine block heater shall be included in the chassis with the 125 VAC power cord. Y____N____ 20-20-0252 HEAT SHIELDS, PROTECTIVE Aluminized steel protective heat shields shall be installed to the upper laterals above the exhaust system to help protect the module from the chassis exhaust system heat. This shall meet OEM guidelines for heat shields. ------------------------------------------- Y____N____ 20-20-0277 HIGH IDLE SYSTEM, AUTOMATIC A high-idle module will be added to the chassis. The high idle will be engaged automatically by the M-Tech system when all chassis parameters are met. Chassis parameters include but not limited to vehicle in park, service brake not depressed, accelerator not depressed, parking brake set. High-idle is also activated by the M-Tech heat or A/C. ------------------------------------------- Y____N____ 20-10-0203 BATTERY - TWO SYSTEM - E SERIES GAS CHASSIS The vehicle shall have a two (2) battery, 12-volt system rated at 1500 cold cranking amps (CCA). One battery will be securely installed in a slide out drawer, located on the lower right front of the module. The second battery shall be installed under the chassis hood. ------------------------------------------- Y____N____ 20-23-0101 FLOOR CONSOLE E450 STANDARD CONSOLE - ALUMINUM A center floor console manufactured out of aluminum and covered in a black onyx scratch resistant, multi-use polychromatic coating with a clear epoxy finish shall be installed in the cab. The console face plates shall be removable for accessibility and serviceability. The Console System is to be SAE J3043 Ambulance Equipment Mount Device or Systems compliant and shall be labeled with its weighted capacity. ------------------------------------------- Y____N____ 30-10-0030 BACKUP ALARM An (OSHA approved) back up alarm shall be installed with a disable control for silent backing. The disable control shall be located on the MCC (master control console). The back up alarm system shall automatically reset to the "on" mode when the transmission is taken out of reverse. ------------------------------------------- Y____N____ 20-30-0804 RUNNING BOARDS - STAR PUNCHED DIAMOND PLATE Flared aluminum diamond plate running boards with a star punched non-skid surface shall be provided on the cab. The running boards shall be wider toward the rear extending out towards the corners of the module. The running boards shall be bright dip anodized after they are formed to retain finish and increase corrosion resistance. ------------------------------------------- Y____N____ 40-10-0112 FUEL FILL PROTECTOR - STAINLESS STEEL A stainless steel fuel fill protector shall be provided and installed. ------------------------------------------- Y____N____ Page 11 of 53 A11.Page 138 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 9 of 40 30-25-0201 LIGHTS RUNNING BOARD -WHELEN MINI-LED One (1) pair of Whelen white Mini-LED's shall be installed one (1) each side, low on the module front, as running board lights. The lights shall activate with the cab door switches. ------------------------------------------- Y____N____ 20-20-0292 LIGHTS, TWO DOME WELDON 8080 RED-CLEAR Two (2) Weldon #8080 dome lights with red/clear push on/off lenses shall be installed in the cab headliner. One (1) shall be located over the drive side, and one (1) to be located over the passenger side. The lights shall be activated by individual lamp switches. ------------------------------------------- Y____N____ 20-30-0201 MIRRORS, EXTERIOR OEM MANUAL TELESCOPING- REMOTE WITH/CONVEX The chassis shall have OEM telescopic trailer tow mirrors with power adjustable flat glass and manual adjustable convex glass. ------------------------------------------- Y____N____ 20-30-0261 OEM AUTO-LOCK DISABLED (cab & module doors do not auto lock or unlock) The OEM auto-lock feature will be disabled. ------------------------------------------- Y____N____ 30-10-0753 SIREN, WHELEN 295-HFSA7-REMOTE WITH MICROPHONE (Meets CA Title 13) A Whelen 295-HFSA7 remote dual siren amplifier shall be flush-mounted in the master control console located in the cab. The siren shall be capable of hands - free operation and shall be equipped with a noise canceling microphone. Note - Meets CA Title 13. Some features of this siren include: DUAL 200 WATT, FLUSH MOUNT SIREN with REMOTE SIREN AMPLIFIER • Six function siren plus radio repeat and public address. • Operates two 100-watt speakers. • Operates in dual (outputs 2 independent siren tones creating rich harmonic dual tone sound) or mono sound modes. • External dip switch programmable siren tones. • PTT (push to talk) switch on microphone overrides all siren functions. • Removable unidirectional microphone with adjustable microphone volume adjustable preset radio repeat volume. • SI TEST®, silent diagnostic test. • Quick disconnect plug for ease of service or replacement. 12 Siren Tones • Air horn • Wail • Yelp • Piercer • Manual Coast to Stop • Manual • Mechanical Coast to Stop • Hi/Low • Yelp 249 • Warble • Whoop • Mechanical Tone Y____N____ 30-10-0809 SIREN SPEAKERS, WHELEN SA315 - BEHIND THE GRILLE Y____N____ Page 12 of 53 A11.Page 139 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 10 of 40 Whelen dual 100-watt siren speakers shall be installed behind the grille area. ------------------------------------------- 20-40-0206-10 WHEEL SIMS - STAINLESS WITH VALVE STEM EXTENSIONS - E SERIES CHASSIS Stainless steel full wheel simulators shall be provided for the front and the outside rear wheels. Air Max valve extensions shall be provided to properly inflate the inner dual rear tires. ------------------------------------------- Y____N____ Braun - Electrical Item Number Name 30-06-0004 ELECTRICAL SYSTEM - WELDON V-MUX, MICRO PROCESSOR BASED A Weldon V-MUX 100% solid state microprocessor based multiplex system shall be installed to control the electrical functions. The system shall include load management, load shedding, power modulation, load sequencing capabilities and provide on-board diagnostics with real-time status reporting. The system shall consist of one (1) color control console (Vista) in the cab, one (1) color control console (Vista) in the patient compartment, a total of three (3) control nodes: two (2) High Content nodes and one (1) 8 X 16 node, and a module warning display with video input and monitoring capabilities. The system must be a Weldon V-MUX. No exception. Bidders who propose any other proprietary electrical system shall be considered as non-compliant. Documentation required with bid submission. Bidder must supply with his/her bid proposal, a listing of not less than 1500 ambulances produced with the Weldon V-MUX system within the past 5 years. The documentation shall include a production order number, the purchaser's agency name, and the date the ambulance was delivered. Bids submitted without this documentation shall not be considered. ------------------------------------------- Y____N____ 30-10-0110 ELECTRICAL CIRCUITS All electrical circuits shall have wiring and circuit protection suitable to the demand and must meet the national electric code (NEC) wiring requirements. All added on wiring (18 GA through 10 GA) shall be color coded and stamped with code numbers and fun ctions every 4" for easy identification (all other wiring shall be color coded). SLX high temperature thermoplastic cross link wire shall be used. insulated cable shall be used for all under hood / underbody battery and charging system cable. High temperature (375° f) thermoplastic loom shall be used on all harnesses. ------------------------------------------- Y____N____ 30-06-0126 ELECTRICAL COMPARTMENT (PDQ) - MULTIPLEX ELECTRICAL SYSTEM The Power Distribution Quarters (PDQ) shall hold electrical components, (i.e, power distribution nodes, circuit breakers, etc.). The electrical compartment shall have a hinged door with two (2) chrome locking lever latches and be shall located on the partition wall behind the attendant seat. ------------------------------------------- Y____N____ 30-06-0325 FLASHER - MULTIPLEX ELECTRICAL SYSTEM The flasher shall be provided within and programmed by the multiplex electrical system. ------------------------------------------- Y____N____ 30-06-0350 FLASHING HEADLIGHTS - MULTIPLEX ELECTRICAL SYSTEM The headlights (high beams) shall be programmed through the multiplex system to alternate flash (wig-wag), activated by a switch on the master control console screen labeled "Flashing Headlights", with the ignition on and module power and emergency master switches enabled. The flashing headlights are to be disabled when the low or high beams are activated. They are also disabled when the transmission is placed in the neutral/park position. The flashing headlights shall have the capability to be reactivated Y____N____ Page 13 of 53 A11.Page 140 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 11 of 40 with the "park override" switch in the "on" position if the low and high beams are off. ------------------------------------------- 30-10-0190 GROUND FAULT CIRCUIT INTERRUPTER-GFCI A 125 VAC, 20 AMP circuit breaker with ground fault circuit interrupter (GFCI) electronic ground leakage detection shall be installed in the load center for the shoreline circuit. ------------------------------------------- Y____N____ 30-06-0285 MODULE DISCONNECT - MULTIPLEX ELECTRICAL SYSTEM An In-Power disconnect to keep the system power engaged after the ignition is switched to the “off” position. ------------------------------------------- Y____N____ 30-06-0575 REVERSE -TRANSMISSION- FUNCTIONS - MULTIPLEX ELECTRICAL SYSTEM The system shall be programmed to provide activation for the rear outbo ard warning lights, the rear side warning lights, the rear scene lights, and the rear side scene lights, when the transmission selector lever is placed into "reverse" position. ------------------------------------------- Y____N____ 30-06-0150 SPARE CIRCUIT - MULTIPLEX ELECTRICAL SYSTEM One (1) spare 15-amp circuit shall be provided. ------------------------------------------- Y____N____ 30-06-0175 WIRING HARNESS CONNECTORS - MULTIPLEX ELECTRICAL SYSTEM All wiring harnesses shall be connected via quick connect circular plug connectors. ------------------------------------------- Y____N____ 30-06-0300 VOLTMETER - MULTIPLEX ELECTRICAL SYSTEM One (1) digital voltmeter shall be provided on the master control console screen. ------------------------------------------- Y____N____ 30-06-0026 WARNING DISPLAY - MULTIPLEX ELECTRICAL SYSTEM A digital warning display shall be integrated into the cab display console and programmed through the multiplex system to provide visual and audible indications for: Parking brake set condition, Parking brake release condition, Patient status alarm (four color with reset capability), Individual outside storage compartment "door op en" warnings in vehicle outline form, Low voltage alarm, Low oxygen pressure alarm. ------------------------------------------- Y____N____ 30-06-0225 EMERGENCY MASTER SWITCH - MULTIPLEX ELECTRICAL SYSTEM A single emergency master switch shall be supplied for activating all the emergency warning lights and shall be provided on the master control console screen. The emergency master switch will activate the module power automatically. There shall also be an Emergency Master Menu button which shall allow access to individual warning light functions. ------------------------------------------- Y____N____ 30-06-0250 CONTROL PANEL SWITCHES - MULTIPLEX ELECTRICAL SYSTEM The switches on the master control console and attendant control panel screens shall have dimmable perimeter backlighting for easy identification. ------------------------------------------- Y____N____ 30-06-0275 MODULE POWER SWITCH - MULTIPLEX ELECTRICAL SYSTEM A module power switch for the electrical system shall be provided on both the Master Control Console and the Attendant Control Panel screens. ------------------------------------------- Y____N____ 30-06-0101 ATTENDANT CONTROL PANEL (ACP) - MULTIPLEX ELECTRICAL SYSTEM The Attendant Control Panel (ACP) shall contain a color micro processor screen, which will control all equipment installed in the patient compartment. ------------------------------------------- Y____N____ 30-06-0375 PARK OVERRIDE - MULTIPLEX ELECTRICAL SYSTEM Y____N____ Page 14 of 53 A11.Page 141 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 12 of 40 A park override switch, located on the master control console screen, shall reactivate all lights disabled when the transmission is placed in the neutral/park position. ------------------------------------------- 30-06-0400 LOAD MANAGER-SEQUENTIAL SWITCHING SYSTEM - MULTIPLEX ELECTRIC SYSTEM The load manager-sequential switching system shall be controlled by the microprocessor based electrical system. The emergency master button shall control the sequential switching of the emergency lights and/or other warning devices. The load manager shall automatically shed non-critical electrical loads during low voltage conditions to help prevent electrical system overload when the vehicle is stationary, and the transmission is in the park position. ------------------------------------------- Y____N____ 30-06-0450 FRONT CLEAR DISABLE SWITCH - MULTIPLEX ELECTRICAL SYSTEM Activation of the switch on the master control console screen shall disable all forward- facing clear warning lights. ------------------------------------------- Y____N____ 30-06-0076 MASTER CONTROL CONSOLE (MCC) - MULTIPLEX ELECTRICAL SYSTEM A floor mounted Master Control Console (MCC) shall be located in the cab. The console shall house the siren and the color microprocessor display screen, which will control all the Emergency Warning functions as well as also being able to control the Patient Compartment lighting and module heat/ac functions. ------------------------------------------- Y____N____ 30-06-0475 CURBSIDE SCENE LIGHTS ON WITH CURBSIDE DOOR The Curbside scene lights shall be programmed to activate when the Curbside door is in the open position. ------------------------------------------- Y____N____ 30-06-0500 REAR SCENE LIGHTS ON WITH REAR DOORS OPEN The rear scene lights shall be programmed to activate when the rear doors are in the open position. ------------------------------------------- Y____N____ 30-06-0525 DISABLE SWITCH FOR REAR SCENE LIGHTS - MULTIPLEX ELECTRICAL SYSTEM A disable switch shall be installed at the rear door area to disable the rear scene lights. ------------------------------------------- Y____N____ 30-06-0550 DISABLE SWITCH FOR SIDE SCENE LIGHTS - MULTIPLEX ELECTRICAL SYSTEM A disable switch shall be installed at the curbside door area to disable the curbside scene lights. ------------------------------------------- Y____N____ 30-06-0015 VISTA IV ACP - PUSH BUTTON A Weldon V-MUX Vista IV interface module / display screen shall be provided and mounted on an angled flip - down panel with chrome lever latches, in the patient compartment ACP area. The Vista module shall be operated through the use of push buttons. A temperature sensor shall be mounted to the bottom of the ACP panel. ------------------------------------------- Y____N____ 30-06-0010 VISTA IV MCC - PUSH BUTTON A Weldon V-MUX Vista IV interface module / display screen shall be provided and installed in the cab. The Vista module shall be operated through the use of push buttons. ------------------------------------------- Y____N____ 30-10-0903 VISTA DISPLAY SCREEN - PUSH BUTTON - CURBSIDE - FIXED ANGLED One (1) Vista screen shall be provided in the patient compartment on the curbside wall on a fixed angled mount with removable plate per the location on dwg. #6. ------------------------------------------- Y____N____ 30-10-0901 SYSTEM ACTIVE AND CHECK OUT LIGHTS - 15 MINUTES Y____N____ Page 15 of 53 A11.Page 142 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 13 of 40 A switch shall be located at the curb and rear entry doors that will allow activation of the V-MUX electrical system. There shall also be a check out light switch located at the curb and rear doors that will allow activation of the left LED angled lights prior to entering the module. The system shall be programmed to shut down automatically after 15 minutes unless the ignition is on. ------------------------------------------- 30-06-0050 DAYTIME RUNNING LAMPS - MULTIPLEX ELECTRICAL SYSTEM The OEM Daytime Running Light Headlights , for daytime operation when transmission is placed in drive, as a feature of the multiplex system. (if not standard on the chassis). The OEM Daytime Running Light Headlights shall be activated, for daytime operation, when transmission is placed in drive as a feature of the multiplex system. (if not standard on the chassis). ------------------------------------------- Y____N____ 30-10-0071 CAMERA REAR VIEW - SINGLE SYSTEM - VISTA SCREEN A color camera system connected to the cab Vista display screen shall be installed, providing rear view monitoring to the rear exterior of the module. The camera shall be connected to the video input provided in the cab's Vista screen. This camera image shall automatically be displayed on the MCC Vista when the vehicle is placed in reverse. The Vista shall resume normal operation when the vehicle is taken out of reverse. Camera alignment will be conducted at final inspection, if applicable. ------------------------------------------- Y____N____ 30-10-0915 SYSTEM AUTO ACTIVE WITH ENTRY DOOR OPEN OR UNLOCK SIGNAL The system will auto activate when a module entry door is opened or when a door unlock signal is received. ------------------------------------------- Y____N____ 30-10-0585 USB - DUAL OUTLET, ONE (1) INTERIOR LOCATED ON CONSOLE One (1) dual USB port outlet, 5 volt / 2.1 amp, shall be installed on the Master Control Console in the cab. The outlet shall have power and ground for charging equipment, such as cell phones, iPad, etc.. ------------------------------------------- Y____N____ USBAA101 OUTLET, USB - ONE (1) DUAL - PRIMARY ACTION AREA One (1) dual USB port outlet, 5 volt / 2.1 amp, shall be installed in the vehicle, located on the streetside primary action area in the patient compartment. The outlet shall have power and ground for charging equipment, such as cell phones, iPad, etc. ------------------------------------------- Y____N____ 125AA101 OUTLET, 125VAC - ONE (1) INTERIOR DUPLEX - LEFT WALL ACTION AREA One (1) 2-wire +plus ground 125 VAC hospital grade duplex outlet shall be installed in the street side wall in the primary action area, with wiring connected to the shoreline. An indicator lamp shall be located within the 125 VAC outlet as a line monitor to indicate a live circuit. The outlet shall be labeled, "125 VAC". ------------------------------------------- Y____N____ 125AA201 OUTLET, 125VAC - ONE (1) INTERIOR DUPLEX - SECONDARY ACTION AREA One (1) 2-wire +plus ground 125 VAC hospital grade duplex outlet shall be installed in the street side wall in the secondary action area, with wiring connected to the shoreline. An indicator lamp shall be located within the 125 VAC outlet as a line monitor to indicate a live circuit. The outlet shall be labeled, "125 VAC". ------------------------------------------- Y____N____ 125ADD OUTLET, ADDITIONAL-125VAC Lower Front Wall Cabinet #2, upper left corner. ------------------------------------------- Y____N____ 125IF201 OUTLET, 125VAC - ONE (1) INTERIOR DUPLEX - FRONT WALL CABINET Y____N____ Page 16 of 53 A11.Page 143 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 14 of 40 One (1) 2-wire +plus ground 125 VAC hospital grade duplex outlet shall be installed in the front wall cabinet, with wiring connected to the shoreline. An indicator lamp shall be located within the 125 VAC outlet as a line monitor to indicate a live circuit. The outlet shall be labeled, "125 VAC". ------------------------------------------- 30-10-0258 INVERTER, VANNER - 1100 WATT, LIFESINE LSC 12-1100-DC CHARGER A Vanner LifeSine LSC 12-1100-DC, 1100 watt inverter with battery conditioner/charger, shall be provided and installed per drawing (non-hardwired). ------------------------------------------- Y____N____ 12VAA101 OUTLET, 12VDC - ONE (1) - LEFT WALL ACTION AREA One (1) 12 VDC power point outlet shall be installed in the street side wall in the primary action area. The outlet shall be labeled, "12 VDC". A Schottky diode medical isolator shall be provided to protect the 12 VDC outlet. ------------------------------------------- Y____N____ 12VADD OUTLET, ADDITIONAL-12V Lower Front Wall Cabinet #2, upper left corner. Secondary Action Area. ------------------------------------------- Y____N____ 12VIF201 OUTLET, 12VDC - ONE (1) FRONT WALL - CABINET One (1) 12 VDC power point outlet shall be installed in the patient compartment, in the front wall cabinet. The outlet shall be labeled, "12 VDC". A Schottky diode medical isolator shall be provided to protect the 12 VDC outlet. ------------------------------------------- Y____N____ 30-12-0001 RECEPTACLE SHORELINE INLET-SUPER 20 AMP, AUTO EJECT - YELLOW COVER A Kussmaul super auto eject shoreline inlet receptacle with yellow cover shall be installed on the module exterior (forward Streetside) near the driver's door. The receptacle shall be equipped with an integral dynamic disconnect. The 125 VAC, heavy duty 20-amp circuit breaker shall have GFCI protection and shall be connected to the lighted 125 VAC patient compartment outlet(s). A mating connector shall be shipped loose with the completed ambulance. ------------------------------------------- Y____N____ 30-10-0094 SHORELINE INDICATOR LIGHT- ALLIED VCC GREEN MINI NEON - EXTERIOR MOUNTED An Allied VCC green mini neon indicator light will be installed on the module and located near the shoreline inlet. The indicator shall illuminate when shoreline power is present at the inlet. ------------------------------------------- Y____N____ 30-10-0655 RADIO ANTENNA BASES - TWO (2) No specification needed; Standard Antenna termination point(s) will end in standard locations. Two (2) antenna bases with attached coax cables shall be installed on the module roof. The coax cables shall terminate in the cab behind the driver's seat. Access to the antenna bases shall be through adjacent module interior dome lights. ------------------------------------------- Y____N____ 30-10-0299 LIGHT, ATTENDANT CONTROL PANEL AREA - TECNIQ SILHO-X LED - WARM WHITE A Tecniq Silho-X 2.75" round warm white LED light with SS trim ring, shall be mounted above the left wall forward action area counter. The light shall be operated through a button on the ACP Vista screen labeled "Attendant Light" ------------------------------------------- Y____N____ 30-10-0310 LIGHT, LED ELECTRICAL COMPARTMENT -PDQ A 12 VDC LED light shall be located in the electrical compartment. The light shall be wired "battery-hot" to activate when the power distribution quarter's door is in the open position. The light shall be off when the door is in the closed position. Y____N____ Page 17 of 53 A11.Page 144 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 15 of 40 30-11-0106 LIGHTS, DOME LED (8) WHELEN SUPER LED Eight (8) Super LED dome lights, Whelen #80C0EHCR, shall be provided in the patient compartment. The dome lights shall be controlled by separate switches for the left bank and right bank of lights. The dome lights shall be activated by switches on both the attendant control panel and the master control console. The dome lights shall be illuminated at low power whenever the patient compartment side or rear doors are opened. ------------------------------------------- Y____N____ 30-11-0152 LIGHTS, RIDGEBACK LED PANEL (3) STREETSIDE - ANGLED Three (3) LED lights shall be mounted on the angled panel above the streetside interior cabinets. These lights shall be three way switched from the attendant control panel and the master control console. ------------------------------------------- Y____N____ 30-11-0156 LIGHTS, DELETE LIGHTS ON PANEL CURBSIDE ANGLED Delete /omit the lights on the Curbside interior,angled panels. ------------------------------------------- Y____N____ 30-10-0418 LIGHTS, OSS COMPARTMENTS - RIDGEBACK LED STRIP LIGHTING The outside storage compartments shall be equipped with Ridgeback 12V LED strip lighting which shall be located, one (1) strip each side of the door opening for a total of two (2) strips in each compartment and shall be activated by magnetic switches. (This does not include battery compartment, standard OSS compartments only). ------------------------------------------- Y____N____ 40-10-0191 LOCKS POWER - PASSAGE, 5 COMPARTMENTS, KEY FOBS Power door locks shall be included on module passage doors and five (5) outside storage compartments. The locks shall be activated from the interior of the rear and the curbside doorway, as well as the OEM chassis cab door switches. A keyless entry system shall be installed. The system shall operate with the OEM key fobs to lock/unlock all cab doors, module passage doors, and outside storage compartment doors. NOTE: This does not include the battery bay door. Y____N____ 40-10-0151 SWITCH DOOR UNLOCK, WATERPROOF - HIDDEN IN FRONT GRILLE AREA An exterior waterproof hidden door unlock switch shall be provided and installed in the front grille area. ------------------------------------------- Y____N____ 30-10-1001 PROGRAMMING, V-MUX - SIDE SCENE LIGHTS The V-Mux electrical system shall be programmed to activate the side scene lights with each respective side outside storage compartment door opening(s). ------------------------------------------- Y____N____ 30-10-1006 PROGRAMMING, V-MUX - REAR WINDOW LEVEL LIGHTS - BRAKE OVER RIDE Window level lights shall be tied into the brake circuit, and shall activate as low intensity brake lights when the brake pedal is depressed. ------------------------------------------- Y____N____ 30-06-0201 RADIO TIE-IN POINT - (1) 12V/40 AMP - CAB CONSOLE AREA Install (1) set of 12 volt/40 amp radio tie-in studs in cab console: (1) battery hot, (1) ignition hot, (1) grounded stud. ------------------------------------------- Y____N____ 30-06-0202 RADIO TIE-IN POINT - (1) 12V/40 AMP - PATIENT COMPARTMENT Install (1) set of 12 volt/40 amp radio tie-in studs in patient compartment: (1) battery hot, (1) ignition hot, (1) grounded stud. ------------------------------------------- Y____N____ 30-06-0203 RADIO TIE-IN POINT - (1) 12V/250 AMP - PDQ Y____N____ Page 18 of 53 A11.Page 145 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 16 of 40 Install (1) set of 12 volt/250 amp radio tie-in studs in the PDQ: (1) battery hot, (1) ignition hot, (1) grounded stud. ------------------------------------------- 50-60-0685 RADIO SPEAKERS, STREETSIDE with OEM RADIO and ACP FADER Two (2) stereo speakers shall be installed in the upper streetside side panel. The fader control for the rear speakers shall be provided through the OEM radio and a fader control located in the ACP. ------------------------------------------- Y____N____ Braun - Exterior Lighting Item Number Name 30-06-0410 WARNING LIGHTS FLASH PATTERN SIGNAL ALERT 75 - MULTIPLEX ELECTRICAL SYSTEM The default flash pattern for the warning lights shall be Signal Alert 75. These warning lights will be operated from a single button labeled "flashers" via the Multiplex System on the master control console. ------------------------------------------- Y____N____ 30-06-0420 GRILLE WARNING LIGHTS TO FLASH IN AN X-PATTERN The four (4) grill lights shall flash in an "X" pattern. ------------------------------------------- Y____N____ ClearLENS CLEAR LENSES ON ALL WARNING LIGHTS All warning lights to have clear lenses ------------------------------------------- Y____N____ GWL050004 LIGHTS GRILLE - 4 WHELEN 500 SUPER LED Four (4) Whelen 500 series super LED warning lights, with waterproof connectors shall be installed the grille area of the chassis. The lights shall operate from a switch on the master control console labeled "Flashers". ------------------------------------------- Y____N____ GWLCLR1R GRILLE WARNING LIGHT LOCATION 1 - RED The warning light located on the grille in location 1 shall be red. ------------------------------------------- Y____N____ GWLCLR2R GRILLE WARNING LIGHT LOCATION 2 - RED The warning light located on the grille in location 2 shall be red. ------------------------------------------- Y____N____ GWLCLR3R GRILLE WARNING LIGHT LOCATION 3 - RED The warning light located on the grille in location 3 shall be red. ------------------------------------------- Y____N____ GWLCLR4R GRILLE WARNING LIGHT LOCATION 4 - RED The warning light located on the grille in location 4 shall be red. ------------------------------------------- Y____N____ STRPTRN STRAIGHT PATTERN WARNING LIGHTS The front warning lights will be aligned in a straight pattern across the module. ------------------------------------------- Y____N____ 30-25-0122 LIGHTS, ICC / LED CLEARANCE - ON MODULE FRONT - TECNIQ The vehicle shall have five (5) amber Tecniq LED (S33-AA00-1) clearance / ICC lights on the front of the module near the roof line. ------------------------------------------- Y____N____ FWL090007 LIGHTS FRONT MODULE - 7 WHELEN 900 SUPER LED Seven (7) Whelen 900 series super LED warning lights with chrome bezels shall be installed on the module front. The lights shall operate from a switch on the master control console, labeled "Flashers". ------------------------------------------- Y____N____ Page 19 of 53 A11.Page 146 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 17 of 40 FWLCLR1R FRONT WARNING LIGHT LOCATION 1 - RED The warning light located on the upper front of the module in location 1 shall be red. ------------------------------------------- Y____N____ FWLCLR2R FRONT WARNING LIGHT LOCATION 2 - RED The warning light located on the upper front of the module in location 2 shall be red. ------------------------------------------- Y____N____ FWLCLR3R FRONT WARNING LIGHT LOCATION 3 - RED The warning light located on the upper front of the module in location 3 shall be red. ------------------------------------------- Y____N____ FWLCLR4W FRONT WARNING LIGHT LOCATION 4 - WHITE The warning light located on the upper front of the module in location 4 shall be white. ------------------------------------------- Y____N____ FWLCLR5R FRONT WARNING LIGHT LOCATION 5 - RED The warning light located on the upper front of the module in location 5 shall be red. ------------------------------------------- Y____N____ FWLCLR6R FRONT WARNING LIGHT LOCATION 6 - RED The warning light located on the upper front of the module in location 6 shall be red. ------------------------------------------- Y____N____ FWLCLR7R FRONT WARNING LIGHT LOCATION 7 - RED The warning light located on the upper front of the module in location 7 shall be red. ------------------------------------------- Y____N____ 30-25-4504 PRE-WIRE LIGHTS, FRONT MODULE TURN SIGNAL Pre-wire shall be provided on the module front behind the panel on each side for future installation of turn signal lights. ------------------------------------------- Y____N____ 30-25-4904 PRE-WIRE/PROGRAMMING, OPTICOM EMITTER A pre-wire in the power distribution quarters and programming in the cab Vista control panel shall be provided for a purchaser supplied/installed Opticom Emitter System. ------------------------------------------- Y____N____ 30-25-0123 LIGHTS, ICC / LED CLEARANCE - ON MODULE REAR - TECNIQ The vehicle shall have five (5) red TECNIQ LED (S33-RR00-1) clearance / ICC lights on the rear of the module near the roof line. ------------------------------------------- Y____N____ ROL090002 LIGHTS REAR MODULE, UPPER OUTER - 2 WHELEN 900 LED Two (2) Whelen 900 series super LED warning light with chrome bezels shall be installed on the upper rear of the module, in the outer location. The lights shall operate from a switch on the master control console, labeled "Flashers". ------------------------------------------- Y____N____ ROLCLR1R REAR OUTER MODULE LIGHT LOCATION 1 - RED The warning light located on upper rear of the module, in outer location 1 shall be red. ------------------------------------------- Y____N____ ROLCLR2R REAR OUTER MODULE LIGHT LOCATION 2 - RED The warning light located on upper rear of the module, in outer location 2 shall be red. ------------------------------------------- Y____N____ RCL090001 LIGHTS REAR MODULE, UPPER CENTER - 1 WHELEN 900 LED One (1) Whelen 900 series super LED warning light with a chrome bezel shall be installed on the upper rear of the module, center location. The light shall operate from a switch on the master control console, labeled "Flashers". ------------------------------------------- Y____N____ RCLCLR1A REAR CENTER MODULE LIGHT LOCATION 1-AMBER Y____N____ Page 20 of 53 A11.Page 147 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 18 of 40 The warning light located on upper rear of the module in the center location shall be amber. ------------------------------------------- RS090002 LIGHTS REAR SCENE - 2 WHELEN 900 24 DIODE LED Two (2) Whelen 900 Series super LED scene/load lights with chrome bezels shall be installed on the upper rear of the module. The lights shall operate from a switch on the master control console, labeled "Rear Scene Lights". ------------------------------------------- Y____N____ WL090002 LIGHTS REAR WINDOW - 2 WHELEN 900 SUPER LED Two (2) Whelen 900 series super LED warning lights with chrome flanges shall be installed on the rear of the module at window level, one (1) on each side. These lights shall operate from a switch on the master control console, labeled "Flashers". ------------------------------------------- Y____N____ WLCLR1R WINDOW LEVEL LIGHT LOCATION 1 - RED The warning light located on rear of the module at window level, location 1 shall be red. ------------------------------------------- Y____N____ WLCLR2R WINDOW LEVEL LIGHT LOCATION 2 - RED The warning light located on rear of the module at window level, location 2 shall be red. ------------------------------------------- Y____N____ 30-26-3009 LIGHTS, REAR TAIL - WHELEN 600 LED STOP, TURN, & MAXIMUM INTENSITY BACK-UP One (1) pair each of Whelen 600 series LED stop/tail lights, turn lights, and fully populated MAXIMUM intensity LED back-up lights with chrome bezels shall be installed on the rear of the module. ------------------------------------------- Y____N____ 30-26-7002 LIGHT, LICENSE PLATE LED - WHELEN OACOEDCR One (1) Whelen OACOEDCR LED license plate light with 45 deg angled chrome-plated bezel shall be installed on the rear of the module, lower left side. ------------------------------------------- Y____N____ FIL07T0002 LIGHTS FRONT INTERSECTION - 2 WHELEN 700 LED W/15 DEGREE TILT HOUSING Two (2) Whelen 700 series super LED warning lights, with water-proof connectors, shall be mounted in 15 degree tilt housings on the front chassis fenders, one (1) on each side. The lights shall operate from a switch on the master control console labeled "Flashers". NOTE: When vehicle is placed in park, the override switch must be on for intersection light(s) to remain on. ------------------------------------------- Y____N____ FILCLR1R FRONT INTERSECTION LIGHT LOCATION 1 - RED The warning light located on front of the chassis fender in location 1 shall be red. ------------------------------------------- Y____N____ FILCLR2R FRONT INTERSECTION LIGHT LOCATION 2 - RED The warning light located on front of the chassis fender in location 2 shall be red. ------------------------------------------- Y____N____ RIL070002 LIGHTS INTERSECTION REAR - 2 WHELEN 700 LED Two (2) Whelen 700 series super LED warning lights with, chrome flanges and water- proof connectors, shall be installed above the rear wheel wells, one (1) on each side. These lights shall operate from a switch on the master control console screen labeled "Flashers". NOTE: When vehicle is placed in park, the override switch must be on for intersection light(s) to remain on. ------------------------------------------- Y____N____ RILCLR1R REAR INTERSECTION LIGHT LOCATION 1 - RED The warning light located on above the rear wheel well at location 1 shall be red. ------------------------------------------- Y____N____ Page 21 of 53 A11.Page 148 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 19 of 40 RILCLR2R REAR INTERSECTION LIGHT LOCATION 2 - RED The warning light located on above the rear wheel well at location 2 shall be red. ------------------------------------------- Y____N____ 30-27-1102 LIGHTS, ICC / LED CLEARANCE - ON MODULE SIDE - TECNIQ The vehicle shall have two (2) red Tecniq LED (S33-RR00-1) marker lights: one (1) red on each side at the rear of the vehicle which will also flash with turn signal. ------------------------------------------- Y____N____ SWL090004 LIGHTS SIDE WARNING - 4 WHELEN 900 SUPER LED Four (4) Whelen 900 series super LED warning lights with chrome flanges shall be installed, two (2) on each side of module exterior. These lights shall operate from a switch on the master control console labeled "Flashers". ------------------------------------------- Y____N____ SWLCLR1R SIDE WARNING LIGHT LOCATION 1 - RED The warning light located on side of the module, in outer location 1 shall be red. ------------------------------------------- Y____N____ SWLCLR2R SIDE WARNING LIGHT LOCATION 2 - RED The warning light located on side of the module, in outer location 2 shall be red. ------------------------------------------- Y____N____ SWLCLR3R SIDE WARNING LIGHT LOCATION 3 - RED The warning light located on side of the module, in outer location 3 shall be red. ------------------------------------------- Y____N____ SWLCLR4R SIDE WARNING LIGHT LOCATION 4 - RED The warning light located on side of the module, in outer location 4 shall be red. ------------------------------------------- Y____N____ SS090004 LIGHTS SIDE SCENE - 4 WHELEN 900 24 DIODE LED Four (4) Whelen 900 series 24 Diode LED scene lights with chrome flanges shall be installed, two (2) each module side. These lights shall operate from switches on the master control console labeled "Left Scene Light" and "Right Scene Light". ------------------------------------------- Y____N____ 30-25-0305 LIGHTS, UNDERBODY FOUR -4- TECNIQ E10 LED There shall be four (4) Tecniq E10 white LED lights mounted on brackets underneath the module. The lights shall turn on automatically when the vehicle is shifted into park. The lights may also be activated or disabled by a switch on the MCC Vista display screen labeled "Underbody Lights". ------------------------------------------- Y____N____ Braun - Module Body Construction Item Number Name 39-00-0005 AWS ALUMINUM CERTIFIED WELDERS AWS Aluminum Certified Welders shall construct the module. AWS certificates shall be required to be part of the completed bid packet. Bids without AWS certificates shall be considered non-compliant (no Exception). ------------------------------------------- Y____N____ 39-10-0005 CONNECTIONS, CHASSIS TO MODULE The module shall be bolted to the cab with (28) 5/16" grade 5 stainless steel bolts and nylock nuts evenly spaced along the sides and roof of the cab. A weatherproof, double side adhesive foam tape seal shall be installed between the module and cab. The m odule body shall be securely fastened to the chassis frame rail with (10) 12 mm bolts through rubber insulating spacers installed at ten (10) separate locations - (five each frame rail) - providing noise insulation and easy module removal for chassis replacement. The frame mounting bolts shall be properly torqued and secured with locktite. The system used for fastening the module to the chassis frame shall be approved by the chassis Y____N____ Page 22 of 53 A11.Page 149 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 20 of 40 manufacturer. ------------------------------------------- 40-00-0080 INSULATION - POLYURETHANE SPRAY FOAM The walls, ceiling, passage doors, outside storage doors, the entire underside of the module floor (except for mounting pads), the underside of the outside storage compartments, the wheel wells, and the underside of the curbside step area shall be completely foam - in - place insulated with nominal 3/4" thick sprayed on Class I, urethane foam for thermal and acoustical insulation. The insulation shall comply with FMVSS #302 flame spread requirements. The underside of the body shall be properly prepared to ensure adhesion before the spray insulation is applied. ------------------------------------------- Y____N____ 39-00-0001 MODULE BODY CONSTRUCTION - SEAMLESS The module shall be fabricated entirely of parts cut and formed from .125" (minimum) thickness 5052-H32 flat aluminum sheet stock, using CNC machines capable of .010" repeatability. This is the only alloy that may be used for body parts that are welded together. The roll-cage type interior super-structure, aluminum partition and module shall all be welded together into a single unit to give optimum strength for patient and attendant protection. The module roof shall be designed with a minimum 1.5" crown to facilitate water run-off. The floor, roof, sides, and all exterior doors shall be fabricated from .125" (minimum) thick flat aluminum sheet stock. The exterior joints between the roof and side components shall be continuous full seam welded t he entire length of the module. All exterior body panel joints shall be continuous full seam welded. No VHB bonding tape or other adhesives shall be used in the construction of the ambulance module. ------------------------------------------- Y____N____ 39-00-0002 SOLE SOURCE MODULE BODY CONSTRUCTION It is required that the manufacturer of this vehicle have the ability to manufacture a completed ambulance, with the exception of the chassis, within their own manufacturing facility. The modular body must be built in the manufacturer’s facility and shall not be the product of a subcontractor or any company other than the manufacturer. Y____N____ Braun - Module Features / Exterior Item Number Name SR00138071 Outside storage compartment #5, Curbside forward, I/O access. #5 shall have two (2) adjustable shelves, with a separate lower battery compartment with one (1) OEM battery on a slide out tray. ------------------------------------------- Y____N____ SR00138072 OSS #1 is to have one adjustable shelf. The shelf is to be located above the EZ-O2 lift and is to be installed using exposed shelf track. ------------------------------------------- Y____N____ 40-00-0009 ALUMINUM PARTS - MODULE EXTERIOR All unpainted exterior aluminum parts shall be bright dip anodized after fabrication to retain the finish and increase corrosion resistance. ------------------------------------------- Y____N____ 40-00-0010 CORROSION MINIMIZATION - MODULE All module contact with dissimilar metals shall be minimized with the use of nylon screw- hole inserts to provide hinge to door isolation with the module body, polypropylene strip hinge Isolation, polyethylene backed rubber tape, ceramic coated stainless steel hinge Y____N____ Page 23 of 53 A11.Page 150 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 21 of 40 bolts, and ECK brand corrosion inhibitor spray. ------------------------------------------- 40-00-0020 DOOR CONSTRUCTION - GASKET PLACEMENT All exterior hinged module doors shall be constructed in an inverted pan-formed design. The pan shall be constructed from .125" thick 5052-H32 flat sheet aluminum. The exterior door skin shall be constructed of .190" thick aluminum and welded to the pan. Door gaskets shall be attached to the interior side of the door skin on the top, bottom and outer edge of the door. The gasket on the hinge side of the door will be attached to the door frame. ------------------------------------------- Y____N____ 40-00-0060 EXTERIOR COMPARTMENTS - SWEEP-OUT Exterior module compartments shall be of a sweep-out design to aid in facilitation of the purchaser's routine care and cleaning of the vehicle. All exterior compartment floors, with the exception of the front ALS compartment shall be constructed to be flush with the bottom door frame. Y____N____ 40-00-0030 EXTERIOR COMPARTMENTS DESIGN All exterior compartments shall be vented and include these features: • Sound absorbing slip resistant polyurethane material shall be sprayed on the inside of all compartments and compartment shelving, slide out trays and closeouts. • Baffled seep holes shall be provided to prevent water from splashing or seeping into the exterior compartments. • Full-length, two-way adjustable, stainless steel hinges on all exterior compartment doors with 3/16" stainless steel hinge pins. • Compartment doors shall be installed, flush with the module body. • When double doors are provided, each door shall have an exterior handle, but only the forward door shall be lockable. (rearward door is secured when forward door is locked). All exterior compartments and passage doors shall be keyed alike. • Lockable, Eberhard "free-floating" type chrome plated handles with rotary locks. A gasket shall be installed under each handle to protect the paint. • Drip rails shall be installed above all exterior compartment doors. Y____N____ 40-00-0050 EXTERIOR COMPARTMENTS, VENTING A minimum of nine (9) square inches of venting shall be provided inside the #1, #2, #3, & #4 exterior storage compartments to provide for easier closure of the compartment doors. ------------------------------------------- Y____N____ 40-00-0055 EXTERIOR COMPARTMENTS, VENTING - OXYGEN STORAGE A minimum of nine (9) square inches of venting shall be provided in the exterior oxygen storage compartment, to dissipate any leaking oxygen gas. ------------------------------------------- Y____N____ 40-00-0070 HANDLES, EBERHARD - CHROME FREE FLOATING TYPE Eberhard #EMC-1-2110 chrome "free-floating" handles shall be installed on each exterior module door. The handles shall be large enough to accommodate a gloved hand. ------------------------------------------- Y____N____ 40-10-0072 LOWERED MODULE SIDES Module sides to be as low as possible and still comply with KKK-1822-F ramp break over angle. Lowered sides will allow easier entry into the module as well as increased Y____N____ Page 24 of 53 A11.Page 151 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 22 of 40 compartment storage. ------------------------------------------- 40-10-0320 STEPWELL, CURBSIDE DOORWAY An aluminum diamond plate step well liner shall be installed in the curbside doorway step area. ------------------------------------------- Y____N____ 40-00-0090 THRESHOLD, STAINLESS STEEL- EXTERIOR STORAGE COMPARTMENT Each exterior storage compartment with a hinged door, except the battery compartment, shall have a stainless steel lower threshold at the door opening to protect the paint as equipment is installed and removed from the compartment. ------------------------------------------- Y____N____ 40-10-0340 STONE GUARDS, MOD FRNT -ANODIZED DIAMOND PLATE An anodized aluminum diamond plate stone guards shall be installed, on module front, (1) each side. ------------------------------------------- Y____N____ 40-10-0066 DOOR SLIDING - MODULE CURBSIDE PASSAGE The module body shall include a sliding side entry door to access the curbside of the patient compartment. The door shall slide out and towards the rear of the module body. The door design must meet FMVSS 206 for sliding doors and shall have been cycle tested in excess of 100,000 cycles. The door shall not extend out more than 5 1/4" from the module when in the open position and shall be flush in the closed position. The door shall operate on a total of nine (9) casters and three (3) tracks for ease of operation. The door shall be held closed with two (2) rotary latches and two (2) locking tabs. The door must have a system to prevent the door from self-closing, when unit is parked on an incline. A measured force of ten (10) pounds maximum shall be required to release the door from the open to closed position. A chrome locking handle shall be installed on the exterior of the door. The door shall be lockable from the inside and outside and shall shut on molded air-core, automotive type door seals to prevent any water from leaking into the vehicle interior. A drip rail shall be installed above the door. Documentation required: The bidder must submit with this bid proposal a listing of not less than 200 ambulances produced with curbside sliding doors in the past four years. The listing is to include a production order number, the purchaser's agency name, and date the ambulance equipped with the curbside sliding door was delivered. Failure to provide the required documentation shall be considered as non-responsive. Y____N____ 40-10-0088 DOORS - REAR PASSAGE There shall be a 47.50" wide x 59" high rear door opening in the patient compartment. The doors shall be flush without a protruding flange or lip. The right rear passage door shall have a lockable, chrome exterior handle. The left rear door shall have a non-locking, chrome exterior handle. All handles shall be installed with a gasket to protect the paint. The hinge shall be full length stainless steel with a 3/16" stainless steel hinge pin and shall be two-way adjustable. Each rear door shall have a two-point slam action automotive type rotary latching system to the body. The ri ght rear door shall lock to the body at the top and bottom, not to the left rear door. The doors shall have .213" steel door latch activator rods with clevis adjusters. The doors shall be lockable from the inside and outside. All doors shall shut on molded, air-core, automotive type door seals Y____N____ Page 25 of 53 A11.Page 152 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 23 of 40 to prevent any water from leaking into the vehicle interior. ------------------------------------------- 40-10-0130 EMERGENCY RELEASE LEVER, REAR PATIENT PASSAGE DOORS An emergency release lever shall be attached to each rear passage door latch and be free-floating from the interior door linkages. These levers shall provide a means of actuating the latches from the patient compartment without the use of the interior door handles. Y____N____ 40-10-0505 WINDOWS, PASSAGE DOOR - (CURB SLIDING, REAR FIXED) The curbside passage door shall have a 16" x 23" openable (sliding) window with removable screen. Each rear passage door shall have a 19" x 18" non-openable window to assure maximum vision to the rear. The windows shall have a 69% dark tint and shall be secured with black oxide coated fasteners. No warning lights shall be blocked from view when the curbside or rear doors are open. Y____N____ 40-10-0103 FENDERETTES - POLISHED ALUMINUM Polished aluminum fenderettes shall be installed around the rear wheel well openings. ------------------------------------------- Y____N____ 40-10-0119 HOLD-OPEN - REAR DOORS - GRABBERS Door grabbers (1 pair) with hard rubber inserts shall be installed on the rear doors, permitting a door hold open position of 130 degrees. ------------------------------------------- Y____N____ 40-10-0360 KICKPLATE/THRESHOLD, REAR DOORWAY - ANODIZED DIAMOND PLATE An anodized aluminum diamond plate kick plate shall be installed at the rear exterior doorway, providing a kick / scuff plate at the rear of the vehicle above the rear step. ------------------------------------------- Y____N____ 40-10-0204 MUD FLAPS, REAR - BLACK RUBBER FIBERGLASS REINFORCED - THREE COLOR Black rubber, fiberglass reinforced mud flaps with a minimum 1/4" thickness shall be bolted to the underside of the module behind the rear wheels. The width and length of the flaps shall provide adequate coverage of the rear dual wheels of the chassis. The mud flaps shall be three color with the Manufacturers Logo. ------------------------------------------- Y____N____ 40-10-0266 REAR STEP/BUMPER -FLIP-UP CENTER SECTION - STAR PUNCHED AND ANODIZED The rear bumper shall be affixed to the chassis frame. The bumper shall be constructed with a hinged center section with a flip up center step. Two (2) steel braces sh all secure the step to the chassis frame. The outer 17" on each end of the bumper shall be constructed from heavy gauge stamped polished stainless steel bumper parts and shall provide smooth rounded corners. The step shall be constructed of star punched .125" thick aluminum diamond plate. Two (2) rear LED step illumination lights shall be provided. All diamond plate surfaces shall be anodized. Rear step installation shall comply with AMD standard 018. A strip of black PVC shall be installed on the face of the step to protect the patient cots during loading. ------------------------------------------- Y____N____ 40-10-0381 TOW HOOKS, MODULE REAR Two (2) tow hooks shall be provided in the rear step area and shall be securely fast ened to the rear step braces. ------------------------------------------- Y____N____ 40-10-0280 RUB RAILS, ANODIZED ALUMINUM anodized polished aluminum rub rails shall be installed on the lower sides of the body below the outside compartment sill areas. The rub rails shall be offset 3/16" from the body to facilitate wash down of road debris. ------------------------------------------- Y____N____ 40-00-0019 DOOR SKINS, OUTSIDE STORAGE COMPARTMENTS - DIAMOND PLATE INTERIOR SKINS Y____N____ Page 26 of 53 A11.Page 153 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 24 of 40 The interior door skins for all outside storage compartments shall be constructed of .063" thick aluminum diamond plate. ------------------------------------------- 40-15-0045 COMPARTMENT FLOOR TILE (BLACK) - BOTTOM OF OUTSIDE COMPARTMENTS Black compartment floor tile with ramps shall be installed in the bottoms of outside storage compartments #1, #2, #3, & #4 to ensure proper ventilation of the compartment and stored equipment. Does not include battery compartment. ------------------------------------------- Y____N____ OS1XL3STD OSS #1 - STREETSIDE FORWARD There shall be an outside storage compartment OSS #1, (streetside forward) with a hinged door held open by a spring-loaded gas cylinder. A locking handle shall be installed on the exterior of the door. ------------------------------------------- Y____N____ OS1XL3OP7 OSS #1 - EZ-O2 LIFT OXYGEN SYSTEM There shall be an outside storage compartment OSS #1, (streetside forward) with an EZ- O2 lift system, for housing an O2 cylinder. ------------------------------------------- Y____N____ OS102EZ OSS #1 - OXYGEN STORAGE EZ O2 LIFT An E-Z O2 lift shall be mounted to the door as an assisted lift for the H and M cylinders. It is operated using body weight to lower the cylinder to the ground and lock into position. The cylinder can be returned to the loaded and locked position with a minimum input from the operator. This mechanically operated lift does not require an electrical source running into the compartment. (Note - Aluminum O2 cylinders will require greater body weight to lower the cylinder to the ground. The cylinder will re turn to the loaded and locked position without additional input from the operator.) The lift system shall not be purchased from an outside vendor. No alternatives shall be accepted. The compartment shall also contain a spring-loaded, hinged acrylic door shall be provided to allow access from inside the patient compartment to the oxygen cylinder valve. Restraining devices shall meet AMD standard 003, oxygen tank retention system requirements. A cylinder changing wrench shall be provided and secured inside the oxygen compartment. A nine (9) square inch minimum vent shall be provided in the oxygen compartment to dissipate any leaking oxygen gas. The oxygen cylinder shall be provided by the purchaser. ------------------------------------------- Y____N____ OS2XL3STD OSS #2 - STREETSIDE CENTER There shall be an outside storage compartment OSS #2 (streetside center) with hinged double doors held open by spring-loaded gas cylinders. An exterior handle shall be installed on each door, with the locking handle being installed on the forward door. ------------------------------------------- Y____N____ OS2XL3OP1 OSS #2 - (1) ADJUSTABLE SHELF There shall be an outside storage compartment OSS #2, (streetside center). The compartment shall contain one (1) adjustable shelf. ------------------------------------------- Y____N____ OS2SHELF1 OSS #2 - SHELF ONE (1) ADJUSTABLE WITH TRACK Outside storage compartment #2 shall contain one (1) adjustable shelf with track. ------------------------------------------- Y____N____ OS3XL3STD OSS #3 - STREETSIDE REAR - TALL DOOR There shall be an outside storage compartment OSS #3 (streetside rear) with a hinged door held open by a spring-loaded gas cylinder. A locking handle shall be installed on the exterior of the door. ------------------------------------------- Y____N____ Page 27 of 53 A11.Page 154 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 25 of 40 OS3XL3OP1 OSS #3 - (1) ADJUSTABLE SHELF WITH INSIDE/OUTSIDE ACCESS There shall be an outside storage compartment OSS #3, (streetside rear) which will provide inside/outside storage access and contain one (1) adjustable shelf. ------------------------------------------- Y____N____ OS3SHELF1 OSS #3 - SHELF ONE (1) ADJUSTABLE WITH TRACK Outside storage compartment #3 shall contain one (1) adjustable shelf with track. ------------------------------------------- Y____N____ OS4XL3STD OSS #4 - CURBSIDE REAR There shall be an outside storage compartment OSS #4 (curbside rear) with a hinged door held open by a spring-loaded gas cylinder. A locking handle shall be installed on the exterior of the door. ------------------------------------------- Y____N____ OS4XL3OP4 OSS #4 - BACKBOARD AND (2) ADJUSTABLE SHELVES WITH INSIDE/OUTSIDE ACCESS AND FIXED DIVIDER There shall be an outside storage compartment OSS #4, (curbside rear) which shall contain one (1) fixed vertical divider to provide backboard/scoop stretcher storage on one side and will provide inside/outside storage access and contain two (2) adjustable shelves. ------------------------------------------- Y____N____ OS4BB OSS #4 - BACKBOARD - SCOOP STRETCHER STORAGE Compartment OSS #4 shall provide storage for backboard and a scoop stretcher, with a one (1) inch adjustable strap with black plastic buckle. ------------------------------------------- Y____N____ OS4DIV1 OSS #4 - FIXED DIVIDER One (1), fixed divider with sprayed on polyurethane material shall be provided and installed in outside storage compartment #4 per dwg. #4. ------------------------------------------- Y____N____ OS4SHELF2 OSS #4 - SHELVES TWO (2) ADJUSTABLE WITH TRACK There shall be two (2) adjustable shelves with track in outside storage compartment #4. ------------------------------------------- Y____N____ Braun - Module Interior / Patient Compartment Item Number Name SR00138070 Front Wall Cabinet #1 and both #2 cabinet compartments shall be secured with center squeeze latches with a key lock. For the # 2 cabinet compartments the lock shall be located on the left side, right side to have lip so left door holds right door shut. ------------------------------------------- Y____N____ 50-51-1001 CABINET CONSTRUCTION - INTERIOR - ALUMINUM All interior cabinets shall be constructed of .090" thick welded aluminum. Wood products shall not be used in the construction of any interior cabinet. All cabinet exteriors, interiors, drawer fronts, drawer interiors, and aluminum doors shall be sealed with a washable sprayed-on multi-use polychromatic coating. ------------------------------------------- Y____N____ 50-60-0220 EMBLEMS / SIGNS - REAR PATIENT COMPARTMENT Two (2) "No Smoking / Oxygen Equipped / Fasten Seat Belts" signs shall be provided. One (1) sign shall be installed in the cab and one (1) above the oxygen outlets in the patient compartment street side cabinet. ------------------------------------------- Y____N____ 50-60-0300 FLOOR CONSTRUCTION- PATIENT COMPARTMENT, NON-WOOD COMPOSITE The sub-floor in the patient compartment shall be constructed of .125" thick aluminum over .125" and .190" thick reinforcing hat sections and mounting laterals. The aluminum sub-floor shall be covered with a 3/4" non-wood composite material. All corner molding, Y____N____ Page 28 of 53 A11.Page 155 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 26 of 40 edging and trim shall be anodized aluminum or stainless steel and shall be sealed to prevent fluids from seeping under the cabinets. Wood floors are not satisfactory and shall not be accepted by the purchaser. ------------------------------------------- 50-60-0301 FLOORING - COVE The patient compartment floor radius shall be coved with pre-formed floor coving material. The coving shall be installed behind the vinyl floor covering, along both the street side and curbside walls. ------------------------------------------- Y____N____ 50-60-0391 HEADLINER - REAR PATIENT COMPARTMENT The headliner in the patient compartment shall be one-piece, seamless, .090 thick aluminum finished with sprayed-on multi-use polychromatic coating. ------------------------------------------- Y____N____ 50-51-1013 HOLD OPENS FOR INTERIOR DOORS All interior cabinets with doors less than 6" tall shall have friction hinges as hold opens for door(s). Doors 6" and taller shall be designed using gas shocks as hold opens for the door(s). ------------------------------------------- Y____N____ 50-60-0660 PADDED EDGING PROTECTION Padded corner edging shall be installed where necessary on exposed corners and edges in the patient compartment for patient and attendant protection. ------------------------------------------- Y____N____ 50-00-0202 ROUNDED INTERIOR CORNERS Interior vertical edges shall have rounded/padded corners in the following locations: forward and aft edges of the CPR seat (if provided), the wall at the aft end of the squad bench, and the partition opening cabinet edges, along with the upper front wall cabinet (if provided). ------------------------------------------- Y____N____ 50-51-1011 RECESSED ADJUSTABLE SHELF TRACK - CABINETS Unistrut 13/16” x 13/32”, 19-gauge channel shall be installed in the interior cabinets that contain adjustable shelves. The track shall be welded in and recessed to reduce the number of fasteners and provide a cleaner look. ------------------------------------------- Y____N____ 50-51-5001 UPHOLSTERY - PATRIOT PLUS CHARCOAL #8605 All cushions, head pads and seats shall be covered with Spradling International Patriot Plus Charcoal #8605 expanded vinyl upholstery material. The vinyl and all foam cushion material shall comply with FMVSS #302 flame spread requirements. ------------------------------------------- Y____N____ 50-60-0661 INTERIOR MODULE PADS Vinyl upholstered, foam cushioned head/back pads shall be installed as follows: the lower edge of the upper front wall cabinet (above the partition doorway or window), above the rear doors, above the side door, and on the street side wall behind and on each side of the CPR seat. The pads shall be covered with a flame-retardant color coordinated vinyl upholstery material. ------------------------------------------- Y____N____ 50-51-6003 LONPLATE II, NON-SLIP EMBOSSED SM. GRID - GUNMETAL #424 The floor in the patient compartment shall be covered with Lonseal brand "Lonplate II" non-slip; small grid (embossed) Gunmetal #424, resilient sheet vinyl flooring material, which shall be coved 3-inches up the wall on the street side, and to the top of the squad bench base on the curbside. The flooring material shall be stripped and waxed before delivery. Y____N____ Page 29 of 53 A11.Page 156 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 27 of 40 50-51-2002 CABINET DOORS - CLEAR POLYCARBONATE All cabinet doors shall be clear polycarbonate material. The sliding cabinet doors shall be installed in aluminum track lined with PPL inserts to eliminate rattles and prevent the doors from opening during transit. An edge mounted aluminum handle shall be installed on each sliding cabinet door. ------------------------------------------- Y____N____ 50-51-3001 CABINETS/ WALLS - POLYCHROMATIC COATING - MARBLE STONE All exposed side walls, the partition wall (on the patient compartment side only), the headliner, along with the cabinet and drawer fronts, aluminum doors, cabinet and drawer interiors shall be covered with a washable Marble Stone sprayed-on multi-use polychromatic coating, to create a laminate-free interior. ------------------------------------------- Y____N____ IS-CNT2-ACR COUNTER TOP, SOLID ACRYLIC - SECONDARY ACTION AREA A solid acrylic countertop shall be installed in the secondary action area. The countertop shall have a 1/2" lip. ------------------------------------------- Y____N____ IS-CNT-ACR COUNTER TOP, SOLID ACRYLIC A solid acrylic countertop shall be installed in the primary action area. The countertop shall have a 1/2" lip. ------------------------------------------- Y____N____ 50-51-4033 COUNTERTOP - SOLID ACRYLIC - RAVEN BOULDER (GRAY/BLACK) A solid acrylic counter top, Raven Boulder (#810) with a 1/2" lip shall be installed to prevent equipment from sliding off. Y____N____ 50-01-0301 INVENTORY CONTROL SYSTEM An inventory control system shall consist of metal loops attached to the sliding door cabinet frames. The inventory loops, along with corresponding holes drilled in the cabinet door handles shall accommodate the use of breakable plastic ties, to secure the cabinet doors and assist in controlling inventory. ------------------------------------------- Y____N____ 50-01-0408 LATCHES, CABINET, CN10 COMPLIANT AS APPLICABLE - INCLUDING RADIO CABINET The ACP (attendant control panel) door, the PDQ (power distribution quarters) door, and the radio cabinet door shall be secured with chrome locking lever latches. All remaining interior hinged cabinet doors shall be secured with center squeeze latches. All interior drawers shall be secured with locking flush pull latches. Cabinet(s) shall be KKK-A-1822F Change Notice 10 compliant and conform to all applicable SAE J3058 requirements. ------------------------------------------- Y____N____ 50-10-0229 LEFT WALL - ATTENDANT CONTROL PANEL - WITH FLAT AREA A Weldon Vista Control Screen shall be mounted on a hinged access panel and secured with two (2) latches. The panel will be located to the immediate right of the attendant's seat. The forward portion of the panel will contain a flat area that may be used f or future radio mounting, etc. ------------------------------------------- Y____N____ IS1XL3OP2 CABINET - RESTOCKNG FRAME WITH SLIDING POLYCARBONATE DOORS AND (1) ADJ. SHELF EACH SIDE OF CENTER DIVIDER The left wall, upper rear interior cabinet (#1) shall be enclosed by one (1) set of sliding polycarbonate doors attached to a flip-up restocking frame with gas filled hold-open shocks. The doors shall have full length handles with the outer most sliding door to have handles on both ends. The cabinet shall contain a center divider with one (1) adjustable shelf each side of center divider. ------------------------------------------- Y____N____ IS2XL3OP2 CABINET - RESTOCKNG FRAME WITH SLIDING POLYCARBONATE DOORS AND (1) ADJ. SHELF EACH SIDE OF CENTER DIVIDER Y____N____ Page 30 of 53 A11.Page 157 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 28 of 40 The left wall, upper interior cabinet (#2), above the attendant control panel shall be enclosed by one (1) set of sliding polycarbonate doors attached to a flip-up restocking frame with gas filled hold-open shocks. The doors shall have full length handles with the outer most sliding door to have handles on both ends. The cabinet shall contain a center divider with one (1) adjustable shelf, each side. ------------------------------------------- IS3XL3OP1 CABINET - HINGED POLYCARBONATE DOORS WITH CENTER SQUEEZE LATCHES AND FULL LENGTH HANDLES, INSIDE/OUTSIDE ACCESS TO OSS #3 The left wall rear interior cabinet (#3) shall be enclosed by one (1) set of hinged polycarbonate doors with center squeeze latches and full length handles. This cabinet shall provide inside/outside access to OSS #3. (reference exterior outside storage compartment #3 in module section for shelving configurations) ------------------------------------------- Y____N____ IS4XL3OP3 CABINET - (2) PULL-OUT DRAWERS TOWARDS THE AISLE WITH LOCKING STAINLESS STEEL FLUSH PULL LATCHES The left wall interior cabinet (#4), below the secondary action area, shall contain two (2) vertically stacked pull out drawers, facing the aisle, secured with locking stainless steel flush pull latches. ------------------------------------------- Y____N____ IS5XL3OP1 PULL-OUT DRAWER WITH HINGED ACRYLIC WRITING SURFACE AND LOCKING STAINLESS STEEL FLUSH PULL LATCH. RECESSEC SUCTION BELOW DRAWER The left lower wall shall have (1) one drawer (#5), aisle facing, installed in the primary action area under the attendant control panel. The drawer shall have a hinged acrylic writing surface and a locking stainless steel flush pull latch. A recessed SSCOR suction canister shall be located below the drawer. An SSCOR suction system with a 12 VDC electric vacuum pump shall be recessed into the street side lower interior wall near the attendant seat. The 12 VDC electric vacuum pump shall be mounted in the #2 outside storage compartment. The system shall be activated by a switch on the attendant control panel. The SSCOR vacuum pump exhaust shall be vented to the exterior of the vehicle. ------------------------------------------- Y____N____ 50-60-0018 ASPIRATOR / SUCTION - SSCOR - WITH ELECTRIC PUMP - RECESSED An SSCOR suction system with a 12 VDC electric vacuum pump shall be recessed into the street side lower interior wall near the attendant's seat. The 12 VDC electric vacuum pump to be installed in an exterior compartment per the location on the drawing. The system shall be activated by a switch on the attendant control panel. The SSCOR vacuum pump exhaust shall be vented to the exterior of the vehicle. ------------------------------------------- Y____N____ IC1XL3OP2 INSIDE/OUTSIDE ACCESS TO OSS #4 WITH HINGED POLYCARBONATE DOOR, FULL LENGTH HANDLE, AND CENTER SQUEEZE LATCH Compartment #1 shall be installed on the rearward curb side wall and shall provide inside/outside access to OSS #4. The compartment shall have a hinged polycarbonate door, full length handle, and a center squeeze latch. ------------------------------------------- Y____N____ IC2XL3OP22 SQUAD BENCH WITH RECESSED SHARPS/WASTE BELOW SEPARATE BENCH LID. SECOND PATIENT TRANSPORT ON THE SQUAD BENCH. The Curbside wall shall have a squad bench which will include storage, a split lid with gas cylinder hold opens, and a recessed sharps and trash container. ------------------------------------------- Y____N____ IC3XL3C2 CABINETS - RIGHT WALL, UPPER #3 - HINGED FLIP UP DOORS The curb side interior wall cabinet #3 shall be overhead and separated into two (2) cabinet sections. Each section shall be enclosed by one (1) flip up, hinged polycarbonate Y____N____ Page 31 of 53 A11.Page 158 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 29 of 40 door with a center squeeze latch. ------------------------------------------- IC3XL3OP2 OVERHEAD CABINETS WITH HINGED POLYCARBONATE DOORS, GAS SHOCK HOLD- OPENS, AND CENTER SQUEEZE LATCHES. The curb side interior wall cabinet #3 shall be overhead and separated into two (2) cabinet sections. Each section shall be enclosed by one (1) flip up, hinged polycarbonate door with a center squeeze latch and gas shock hold-opens. ------------------------------------------- Y____N____ 50-50-0503 SQUAD BENCH TOP - SPLIT WITH HINGED LID FORWARD WITH SHARPS / TRASH ACCESS The squad bench top and cushion shall be split into two (2) sections with separate hinged lids. The forward most section shall have the sharps and trash container installed in the squad bench base, with access via a separate hinged clear acrylic door on top of the bench. The squad bench cushion shall be covered with color coordinated vinyl upholstery material and sewn with seams only at the vertical corners to minimize entrapment of fluids. An automatic latching fastener shall be installed in both sections to secure the squad bench top and the lid in the closed position. Y____N____ 50-50-0541 HOLD OPENS - SQUAD BENCH LID - GAS CYLINDERS Gas cylinders hold-open(s) shall be provided and installed to hold the cushioned lid in the open and closed position. ------------------------------------------- Y____N____ 50-60-0709 SHARPS AND TRASH CONTAINERS - ACCESS THRU SQUAD BENCH LID A 6.9 qt. #BD5489 sharps container, and a 8 qt. trash container shall be installed in the forward end of the squad bench base. The containers shall be accessed through the squad bench lid and covered with a 3/8" thick clear acrylic hinged lid with a biohazard warning label. ------------------------------------------- Y____N____ 50-60-0718 SQUAD BENCH FACE - VINYL FLOORING MATERIAL The face of the squad bench shall be covered with vinyl flooring material. ------------------------------------------- Y____N____ SQ-BN-BASE SQUAD BENCH BASE W/STORAGE A storage area shall be provided in the squad bench base. The squad bench base shall be constructed of .090" thick aluminum for maximum storage capacity and minimum weight. The interior of the squad bench shall be sprayed with sound absorbing polyurethane material. ------------------------------------------- Y____N____ IF3PDQ CABINET - PDQ The Power Distribution Quarters (PDQ) shall hold electrical components, (i.e. power distribution nodes, circuit breakers, etc). The electrical compartment shall have a hinged door with (2) two chrome locking lever latches and be shall located on the partition wall behind the attendant seat. ------------------------------------------- Y____N____ 50-60-0001 AIR PURIFICATION SYSTEM, ULTRAVIOLET An Ultraviolet Air Purification system shall be provided and installed within the heater/air conditioner. The short-wave ultraviolet radiation (UV-C) kills airborne bacteria, viruses, mold and other microorganisms. ------------------------------------------- Y____N____ IF1XL3C2 CABINET - FRONT WALL, UPPER #1 - HINGED ALUMINUM DOOR W/INSERT The front wall interior cabinet #1 shall have a flip up hinged aluminum door with a polycarbonate insert and gas shock hold-open(s), center squeeze latch. The cabinet shall contain one (1) adjustable shelf. ------------------------------------------- Y____N____ Page 32 of 53 A11.Page 159 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 30 of 40 IF1XL3OP2 CABINET WITH HINGED ALUMINUM DOOR WITH POLYCARBONATE INSERT AND CENTER SQUEEZE LATCH WITH (1) ADJUSTABLE SHELF A cabinet with a hinged aluminum door with polycarbonate insert and gas shock hold - open(s) shall be installed in upper front wall. ------------------------------------------- Y____N____ IF2XL3OP5 CABINET - UPPER/LOWER WITH HINGED POLYCARBONATE DOORS, CENTER SQUEEZE LATCHES, (1) ADJ. SHELF PER CABINET - PULL-OUT DRAWER BETWEEN THE CABINETS WITH LSSFPL The front interior wall cabinet #2 shall have a fixed frame and be separated into two (2) cabinet sections, an upper section and a lower section. Each shall be enclosed by one (1) set of hinged polycarbonate doors with center squeeze latches, and one (1) adjustable shelf per section. A pull out drawer with stainless steel flush pull latch shall be installed between the cabinet sections. Y____N____ IF3XL3OP1 CABINET - VENTED RADIO CABINET WITH PDQ ABOVE The front wall, left side, shall house the Power Distribution Quarters (PDQ) compartment. A vented radio compartment shall be located below the PDQ. ------------------------------------------- Y____N____ IF3XL3RAD CABINET - FRONT WALL, LOWER BELOW PDQ (SINGLE VENTED DOOR) A radio cabinet with a vented, hinged aluminum door, secured by a chrome locking lever latch, shall be located on the front lower left wall. Door to open towards rear of the module. ------------------------------------------- Y____N____ IF4XL3OP1 WALK-THROUGH OPENING WITH HINGED DOOR The front wall shall have a walk-through opening with a hinged door with window. ------------------------------------------- Y____N____ 50-20-0505 PARTITION DOORWAY - WITH HINGED DOOR A walk-through doorway shall be provided between the cab and patient compartment. The doorway shall extend from the floor to the cab headliner. A hinged door shall be provided for the walk-through partition. The door shall only be opened and closed from the cab side to provide maximum security. The door, in the open position, shall be recessed into the side of the lower front wall cabinet. The door shall be automatically secured while in the open or closed positions and shall have a window with a minimum of 150 square inches of viewing area. The window shall be located to enable the driver to view into the patient compartment, and to minimize glare from the rear dome lights. ------------------------------------------- Y____N____ 50-50-0103 SEATING - ATTENDANT - EVS HiBAC, INTEGRAL CHILD, SWIVEL BASE CN8 COMPLIANT A rear facing EVS HiBAC attendant seat shall be installed at the head of the patient cot. The seat shall be equipped with a SB-2, two position, sliding swivel base and incorporate an integral child safety restraint system. The seat shall be KKK-A-1822F Change Notice 8 compliant with V4 harness style shoulder / seat belt and conform to all applicable FMVSS and SAE J3026 requirements. Documentation from a certified independent testing facility shall be required stating the seat has passed SAE J3026 requirements and tested in accordance with SAE J2917, Occupant Restraint and Equipment Mounting Integrity – Frontal Impact System-Level Ambulance Patient Compartment and SAE J2956, Occupant Restraint and Equipment Mounting Integrity – Side Impact System-Level Ambulance Patient Compartment. The seat shall be padded and covered with color coordinated, cushioned vinyl. Y____N____ 50-50-0121 SEATING - ATTENDANT - CENTERED WITH COT The attendant seat shall be centered with the cot location. ------------------------------------------- Y____N____ Page 33 of 53 A11.Page 160 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 31 of 40 CPROP2 SEATING - CPR - CONTOURED EVS WITH V4 HARNESS A CPR seat shall be installed on the street side of the patient compartment aft of the primary action area counter. The CPR seat shall be KKK-A-1822F Change Notice 8 compliant with V4 harness style shoulder / seat belt and conform to all applicable FMVSS and SAE J3026 requirements. Documentation from a certified independent testing facility shall be required stating the seat has passed SAE J3026 requirements and tested in accordance with SAE J2917, Occupant Restraint and Equipment Mounting Integrity – Frontal Impact System-Level Ambulance Patient Compartment and SAE J2956, Occupant Restraint and Equipment Mounting Integrity – Side Impact System-Level Ambulance Patient Compartment. The Contoured Headrest and Backrest will be constructed of energy absorbing material. The seat bottom, backrest, and headrest shall be padded and covered with color coordinated, cushioned vinyl with the builder's logo heat stamped into the headrest. ------------------------------------------- Y____N____ SQSTOP5 SEATING - CN8 COMPLIANT TWO (2) EVS V4 CONTOURED A Squad bench seat with two (2) EVS individual seating positions will be installed on the curb side of the patient compartment. The squad bench seat shall be KKK-A-1822F Change Notice 8 compliant with (2) V4 harness style shoulder / seat belts and conform to all applicable FMVSS and SAE J3026 requirements. Documentation from a certified independent testing facility shall be required stating the seat has passed SAE J3026 requirements and tested in accordance with SAE J2917, Occupant Restraint and Equipment Mounting Integrity – Frontal Impact System-Level Ambulance Patient Compartment and SAE J2956, Occupant Restraint and Equipment Mounting Integrity – Side Impact System-Level Ambulance Patient Compartment. The Contoured Headrest and Backrest will be constructed of energy absorbing material. The seat bottom, backrest, and headrest shall be padded and covered with color coordinated, cushioned vinyl with the builder's logo heat stamped into the headrest. ------------------------------------------- Y____N____ 50-41-0203 HEAT/AIR CONDITIONING, PROAIR IW-3856 700 CFM (56,000 BTU HEAT / 38,000 BTU COOL), BRUSHLESS BLOWER MOTOR A ProAir IW-3856 700 CFM heater/air conditioner system with 56,000 BTU heating capacity and 38,000 BTU cooling capacity utilizing a 10-speed brushless blower motor controlled through, the pulse-width-modulated output of the microprocessor based electrical system, shall be provided for high volume air movement with minimal noise. The heater/air conditioner air return shall be filtered to minimize contamination of the heater/air conditioner cores. The cab and module environmental systems shall be simultaneously capable of heating in the front while cooling in the rear and vice-versa. A thermostatically controlled rear system shall be provided for heating and air conditioning the patient compartment. The temperature, whether heating or cooling, shall be controlled by a thermostat built into the attendant control panel scr een, located in the street side cabinet and from the cab master control console screen. Heating and cooling may be selected automatically or manually. The heater/air conditioner system shall function only when the ignition system and the module power switch are on. The rear heater shall have EPDM/Nomex heater hoses. The rear air conditioner shall have barrier air conditioner hoses for R-134A refrigerant. Full module HVAC controls shall be located on both the rear ACP screen and the cab MCC screen. The module heat and ac system shall be installed in the upper portion of the front wall. Output via adjustable heat/ac vents located above the heat/ac. ------------------------------------------- Y____N____ 50-61-0003 ASSIST HANDLES, (2) 'V-BARS' ANTI-MICROBIAL (YELLOW), (4) BLACK URETHANE A total of six (6) assist handles shall be provided: two (2) 1-1/4" diameter Yellow Anti- microbial stainless steel 'V' handles, one (1) on each rear passage door; and four (4) 10- Y____N____ Page 34 of 53 A11.Page 161 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 32 of 40 7/8" black vulcanized rubber with steel core assist handles, two (2) handles at the rear doorway, one (1) at the curbside doorway, and one (1) on the curbside sliding door. ------------------------------------------- 50-60-0730 DOOR PANELS - MODULE PASSAGE DOORS - FULL LENGTH ALUMINUM - W/ACCESS PANELS The inner door panels shall be manufactured from aluminum and covered with a washable sprayed-on multi-use polychromatic coating. The panels shall run the full length of the door and will contain a removable latch access panel. ------------------------------------------- Y____N____ 50-60-0256 EXHAUST VENTILATOR, 3-SPEED - MULTIPLEX ELECTRIC SYSTEM A three-speed, 250 CFM (minimum) exhaust fan meeting KKK-A-1822F requirements shall be provided and located in the street side cabinet in the patient compartment. The exhaust fan shall be pulse width modulated from a switch on the attendant control panel vista screen. The exhaust system shall have a louvered grille inside and a chrome vent outside. The exhaust system shall vent through the side of the vehicle, not through the roof. ------------------------------------------- Y____N____ 50-60-0322 GLOVE DISPENSER - (3) BOX - ABOVE ENTRY DOOR - CURBSIDE (ABS) A three (3) - box glove dispenser unit, with a 1/4" clear acrylic hinged access panel with three (3) cut-outs, shall be recessed above the curbside entry door. The dispenser shall be 8.25" high x 33.50" wide with interior dimensions of 5.38" high x 30.25" wide x 3.25" deep. A 1/4" turn latch will be installed on the face of the glove box access panel. Y____N____ 50-60-0332 GLOVE DISPENSER - (1) BOX - EACH REAR DOOR - TOTAL TWO (2) A single box glove dispenser unit, with a 1/4" clear acrylic hinged access panel with cut- out, shall be recessed on the rear passage doors, one each door. Each dispenser to accommodate one (1) 5.375" wide x 10.375" long x 3.25" deep glove box. ------------------------------------------- Y____N____ 50-60-0353 GRAB RAIL, 1-1/4" DIAMETER, ANTI-MICROBIAL (YELLOW) (1) 96" One (1) 1-1/4" diameter x 96" long stainless steel, yellow Anti-microbial grab rail shall be installed on the ceiling of the patient compartment for attendant/patient balance control. The grab rail will be attached to the ceiling with three (3) mounting brackets that secure it to the super structure of the module. Installation of each grab rail shall comply with AMD-008 requirements. Y____N____ 50-60-0431 IV HANGERS - CEILING RECESSED - CAST PRODUCTS #IV2008-1 (2) Two (2) Cast Products #IV2008-1 recessed; dual, ceiling I.V. hangers shall be provided. One (1) installed near the Streetside above the cot area, and one (1) near the Curbside above the squad bench area. ------------------------------------------- Y____N____ 50-60-0640 OXYGEN SYSTEM, ELECTRIC - MULTIPLEX ELECTRIC SYSTEM A 12 VDC controlled electric O2 system operated through the v-mux multiplex electrical system shall be provided and installed. The oxygen system shall be completely installed and include a pre-set oxygen regulator with a cylinder pressure gauge and a 200 PSI safety valve with all necessary piping and connections. The oxygen system shall be completely low pressure, and the regulator shall be fastened directly to the cylinder. The regulator shall be set to operate at approximately 50 PSI. The oxygen cylinder shall be installed so the system may be easily turned on and off at the main cylinder valve from the patient compartment. The oxygen cylinder shall be provided by the purchaser. Y____N____ Page 35 of 53 A11.Page 162 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 33 of 40 The oxygen system monitor shall be readily available to the attendant while seated at the head of the cot as part of the microprocessor based electrical system. Flexible conductive oxygen hose with a minimum 900 lbs. burst rating shall be installed between the regulator and the oxygen receptacles. The system shall be tested and tagged in conformance with NFPA-56-F and KKK-A-1822F. The electric oxygen system shall be provided with an on/off switch on the attendant control panel. The emergency manual bypass valve shall be located near the oxygen storage compartment in the patient compartment. 50-60-1602 OXYGEN OUTLET (2) LEFT WALL - OHIO MED - ACTION AREA Two (2) Ohio Medical flush mounted; quick release wall outlets shall be installed in the forward street side cabinet action area. Per dwg #5 ------------------------------------------- Y____N____ 50-60-1640 OXYGEN OUTLET (1) RIGHT WALL - OHIO MED - HEAD END OF SEATING AREA One (1) Ohio Medical flush mounted; quick release wall outlet shall be installed in the right wall above the head end of the curbside seating area. ------------------------------------------- Y____N____ 50-60-1680 OXYGEN OUTLET (1) CEILING - OHIO MED - ABOVE HEAD OF COT One (1) Ohio Medical flush mounted; quick release oxygen outlet shall be installed in the ceiling above the head of cot in the center mount position. ------------------------------------------- Y____N____ 50-60-0629 FLOW METER, OXYGEN - THORPE STYLE One (1) Thorpe style oxygen flow meter (15LPM) shall be shipped loose with th e completed vehicle. ------------------------------------------- Y____N____ 50-60-0591 NET, SQUAD BENCH - CURBSIDE INTERIOR (RED) A removable net shall be installed at the forward end of the curbside squad bench. The net shall be red in color and constructed of safety belt webbing material. The net shall be anchored to the curbside wall, ceiling, and the forward end of the squad bench into .50" thick aluminum tapping plates. The net shall be removable for cleaning, via the use of seatbelt type buckles. Y____N____ 50-60-0761 STAINLESS STEEL WALL PROTECTION - INTERIOR STREETSIDE A brushed stainless steel panel shall be provided on the street side wall from the bottom of the CPR seat ------------------------------------------- Y____N____ 50-60-0820 ANTI-SLIP MATTING - CURBSIDE STEPWELL Anti-Slip charcoal gray matting shall be installed in the curbside step well. ------------------------------------------- Y____N____ Braun - Optional Patient Compartment Items Item Number Name SR00138073 Install Ridgeback white lighting in additional cabinets #3 on the curbside. One (1) strip across the top of each cabinet. ------------------------------------------- Y____N____ 50-60-0099 CLOCK - FRANKLIN DIGITAL - REAR HEAD PAD Y____N____ Page 36 of 53 A11.Page 163 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 34 of 40 A Franklin digital clock shall be installed in the head pad above the rear module passage doors. ------------------------------------------- 50-62-0446 COT FASTENER - STRYKER FLOOR PLATE AND 12v PRE-WIRE FOR CUSTOMER FUTURE INSTALL OF A POWER OR PERFORMANCE COT LOAD SYSTEM A Stryker floor plate kit and wiring shall be provided to accommodate the future installation of a Customer Provided, Customer Installed, Stryker Performance or Power Load Cot. ------------------------------------------- Y____N____ 30-10-0432 LIGHT, STEPWELL - CURBSIDE DOORWAY - MINI LED SURFACE MOUNT A Whelen Mini-LED light shall be installed to illuminate the step well at the curbside doorway. ------------------------------------------- Y____N____ 30-10-0505 LIGHTS, INTERIOR CABINETS, RIDGEBACK 12V LED STRIP LIGHT, WHITE All polycarbonate door(s), interior cabinets shall have Ridgeback 12V white LED strip lights for interior compartment lighting. One (1) strip light will be located down each side of the cabinet, for a total of two (2) strips in each interior cabinet(s). Lights to be controlled by button on Vista Screen. NOTE: This excludes any interior I/O access openings. ------------------------------------------- Y____N____ 30-10-0424 LIGHT INTERIOR OF REAR FACING OSS & PASSAGE DOORS, TWO (2) RED MINI LED PER DOOR Two (2) Whelen red Mini-LED lights shall be installed on the interior of all rear facing exterior compartment and patient entry doors. The lights shall be located as follows: one (1) on each upper and lower outer corner. The light(s) shall random flash on the specific door(s) that are opened. ------------------------------------------- Y____N____ Braun - Paint / Graphics Item Number Name 60-01-0001 PAINT PROCEDURE All non-anodized aluminum module body surfaces shall be completely chemically steam cleaned, filled with premium body filler as needed, sanded smooth and primed with an epoxy primer and then primed again with a high solid primer. The cured primer surfacer shall be DA sanded with 320 grit and cleaned. A high solid primer shall then be applied, where needed, as a sealer. Y____N____ 60-01-0005 STANDARDS AND SPECIFICATIONS FOR VEHICLE PAINT APPEARANCE Standards and Specifications for Vehicle Paint Appearance 1. PURPOSE: To provide cosmetic standards that represent a common language and set of shared expectations of the appearance quality the Bidder's vehicle. This and associated documents define the appearance acceptability and non -acceptability criteria for the Bidder's Ambulance. These standards represent a realistic balance between our Customer expectations and the derived output from our current manufacturing process. Any output required beyond these objectively based requirements requires extraordinary means and comes with associated costs and timing. 2. SCOPE: These standards apply to all of the Bidder's vehicles being produced beginning in calendar year 2016. 3. DEFINITIONS: Y____N____ Page 37 of 53 A11.Page 164 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 35 of 40 3.1 Class A Surfaces are defined as: 1. Highly Visible or reflective surfaces that cause the viewer’s eye to focus on that area of the vehicle. 2. The exterior of the vehicle from 36 inches off of the ground to 96 inches off of the ground. 3. Areas that passengers of the vehicle would view in a normal viewing direction of (+/- 45 degrees) and a distance of (24 Inches – 36 inches) 3.2 Class B Surfaces are defined as: 1. Less visible area that is viewed as a general area. This would include areas beyond the normal viewing direction as specified in Class A surfaces including those higher than 96 inches of the ground or lower than 36 inches off the ground. 2. Another description would include areas seen peripherally. 3. Any area that must be viewed at an unusual angle. 3.3 Class C Surfaces are defined as; 1. Any area that must be viewed by close inspection. 2. This would include the roof area of a cab. 3. Any area that would be visible less than 1% of the time such as door jams or the back of doors including those on the module 3.4 Class D Surfaces are defined as; 1. Areas that the consumer will be unable to evaluate without removal of other component parts. 2. Any area that must be viewed at an abnormal or unusual angle. 3. Any area that can only be seen when lying on the ground, from under the vehicle, or require a ladder to see, such as the roof. 1. PROCEDURE: 4.1 General Inspection Requirements: 1. Cosmetic inspection by the Bidder or its suppliers shall use the TIME and DISTANCE method of inspection as described in different sections of this document. 2. The Cosmetic standards defined in this document shall be used for training personnel, checking surface quality produced by any process and used in making “Accept/Reject” decisions. 4.2 Viewing Conditions: 1. All visual inspection will be made under normal artificial lighting, unaided and viewed in a manner that duplicates the typical end use of the vehicle. During cosmetic inspection, only visual qualities (appearance) of the part surface shall be considered. surfaces shall be viewed without the aid of magnification, at an angle approx. 45° to normal of the surface to be inspected. 4.3 The following are Inspection criteria: 1. Inspection shall be conducted using the unaided eye. 2. Viewing distance shall be 18” or 24” as specified by surface class. Page 38 of 53 A11.Page 165 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 36 of 40 3. Viewing angle shall be at a minimum of 45° to the surface. 4. Light source shall be fluorescent light; the light source shall provide optimal viewing and minimized glare and shadowing of the vehicle. 5. Where subjectiveness intervenes in the assessment, form/fit/function shall take precedent. 4.4The following table shall be used to determine viewing distance and duration: Class A) Viewing Distance: 24 inches Viewing Time: 10 seconds Viewing Area: 50 inches SQD Class B) Viewing Distance: 36 inches Viewing Time: 5 seconds Viewing Area: 50 inches SQD Class C) Viewing Distance: 36 inches Viewing Time: 3 seconds Viewing Area: 50 inches SQD Class D) Viewing Distance: 36 inches Viewing Time: 3 seconds Viewing Area: 50 inches SQD 4.5 Conditions and Acceptance Criteria 1. The total number of defects per surface shall not exceed the acceptable limit. 4.6 Specific Boundary samples are logged in the Bidder's Database and reviewed annually at a minimum for applicability. 4.7 These standards do not apply to an OEM chassis in which cased, OEM acceptance standards apply unless ithas been quoted to meet the Bidder's Appearance Standards. 1. 8 Any OEM chassis painted by the Bidder will conform to the original OEM acceptance standards unless it has been quoted to meet the Bidder's Appearance Standards. Specification Limits for Vehicle Appearance (Exterior) “A” Surface Item: • Bare Substrate - NOT ALLOWED • Pin Hole/Solvent Pop - .5 mm max. size/1 per 50 inches Squared /must be a minimum of 50 inches apart - MUST NOT BE DEEPER THAN THE CLEAR COAT • Chips/Damage - NOT ALLOWED • Cracking - NOT ALLOWED • Fish Eyes - NOT ALLOWED • Dings NOT ALLOWED • Dirt - Must "feel" flat, .5 mm max. size/1 per 50 inches Squared /must be a minimum of 50 inches apart • Dry Spray - NONE ALLOWED • Mottling - Color Specific- Must match Boundary Sample Page 39 of 53 A11.Page 166 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 37 of 40 • Off Color to Cab or other Module elements - Visually acceptable to the Master Plaque or the Delta E is not greater than 1.5 • Orange Peel • Overspray - NONE ALLOWED • Paint Drops/Drips - NONE ALLOWED • Painting around Clean Idle or other stickers - NONE ALLOWED • Pits/Porosity - NONE ALLOWED • Crooked Mask Lines - NONE ALLOWED • Burn Through - NONE ALLOWED • Sags/Runs - NONE ALLOWED • Scratches - NONE ALLOWED • Polishing Swirls (Scratches) - Minimal amount of micro scratches from polishing are acceptable, must not be felt or able to be seen from 24 inches • Shrinking - NONE ALLOWED • Thin Paint - NONE ALLOWED • Water Spots/Rinse Blisters - NONE ALLOWED • Wet Mark - NONE ALLOWED • Wrinkling - NONE ALLOWED “B” Surface Item: • Bare Substrate - NOT ALLOWED • Pin Hole/Solvent Pop - 1.0 mm max. size/1 per 50 inches Squared /must be a minimum of 50 inches apart - MUST NOT BE DEEPER THAN THE CLEAR COAT • Chips/Damage - NOT ALLOWED • Cracking - NOT ALLOWED • Fish Eyes - NOT ALLOWED • Dings NOT ALLOWED • Dirt - Must "feel" flat, 1.0 mm max. size/1 per 50 inches Squared /must be a minimum of 50 inches apart • Dry Spray - NONE ALLOWED • Mottling - Color Specific- Must match Boundary Sample • Off Color to Cab or other Module elements Visually acceptable to the Master Plaque or the Delta E is not greater than 1.5 • Orange Peel - Equivalent to # 10 panel MIN. • Overspray - NONE ALLOWED • Paint Drops/Drips - NONE ALLOWED • Painting around Clean Idle or other stickers - NONE ALLOWED • Pits/Porosity - NONE ALLOWED • Crooked Mask Lines - NONE ALLOWED • Burn Through - NONE ALLOWED • Sags/Runs - NONE ALLOWED • Scratches - NONE ALLOWED • Polishing Swirls (Scratches) - Minimal amount of micro scratches from polishing are acceptable, must not be felt or able to be seen from 24 inches • Shrinking - NONE ALLOWED Page 40 of 53 A11.Page 167 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 38 of 40 • Thin Paint - NONE ALLOWED • Water Spots/Rinse Blisters - NONE ALLOWED • Wet Mark - NONE ALLOWED • Wrinkling - NONE ALLOWED “C” Surface Item: • Bare Substrate - NOT ALLOWED • Pin Hole/Solvent Pop -1.5 mm max. size/2 per 50 inches Squared /must be a minimum of 25 inches apart - MUST NOT BE DEEPER THAN THE CLEAR COAT • Chips/Damage - NOT ALLOWED • Cracking - NOT ALLOWED • Fish Eyes - NOT ALLOWED • Dings NOT ALLOWED • Dirt - Must "feel" flat -1.5 mm max. size/1 per 50 inches Squared /must be a minimum of 25 inches apart • Dry Spray - NONE ALLOWED • Mottling - Color Specific- Must match Boundary Sample • Off Color to Cab or other Module elements Visually acceptable to the Master Plaque or the Delta E is not greater than 1.5 • Orange Peel - Equivalent to # 10 panel MIN. • Overspray - NONE ALLOWED • Paint Drops/Drips - NONE ALLOWED • Painting around Clean Idle or other stickers - NONE ALLOWED • Pits/Porosity - NONE ALLOWED • Crooked Mask Lines - NONE ALLOWED • Burn Through - NONE ALLOWED • Sags/Runs - NONE ALLOWED • Scratches - NONE ALLOWED • Polishing Swirls (Scratches) - Minimal amount of micro scratches from polishing are acceptable, must not be felt or able to be seen from 24 inches • Shrinking - NONE ALLOWED • Thin Paint - NONE ALLOWED • Water Spots/Rinse Blisters - NONE ALLOWED • Wet Mark - NONE ALLOWED • Wrinkling - NONE ALLOWED “D” Surface Item: • Bare Substrate - NOT ALLOWED • Pin Hole/Solvent Pop - 2.0 mm max. size/3 per 25 inches Squared / must be 12 inches apart - MUST NOT BE DEEPER THAN THE CLEAR COAT • Chips/Damage - NOT ALLOWED • Cracking - NOT ALLOWED • Fish Eyes – Must match Boundary Sample • Dings NOT ALLOWED Page 41 of 53 A11.Page 168 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 39 of 40 • Dirt - Must "feel" flat - 2.0 mm max. size/ 3 per 25 inches Squared / must be 12 inches apart • Dry Spray - Must match Boundary Sample • Mottling - Color Specific- Must match Boundary Sample • Off Color to Cab or other Module elements - Visually acceptable to the Master Plaque or the Delta E is not greater than 1.5 • Orange Peel - Equivalent to # 7 panel MIN. • Overspray - Must match Boundary Sample • Paint Drops/Drips - NONE ALLOWED • Painting around Clean Idle or other stickers - Must match Boundary Sample • Pits/Porosity - NONE ALLOWED • Crooked Mask Lines - NONE ALLOWED • Burn Through - NONE ALLOWED • Sags/Runs - NONE ALLOWED • Scratches - NONE ALLOWED • Polishing Swirls (Scratches) - Minimal amount of micro scratches from polishing are acceptable, must not be felt or able to be seen from 24 inches • Shrinking - NONE ALLOWED • Thin Paint - NONE ALLOWED • Water Spots/Rinse Blisters - NONE ALLOWED • Wet Mark - NONE ALLOWED • Wrinkling - NONE ALLOWED 60-10-0107 CAB - OEM PAINT White ------------------------------------------- Y____N____ 60-01-0004 BUFFING, PAINT - MODULE The paint on the module sides shall be buffed to a high shine using a recommended paint buff system. ------------------------------------------- Y____N____ 60-01-0006 PAINT MODULE - OEM PAINT PLUS CLEAR COAT White The module shall be painted OEM. The entire module shall also be clear-coated, using an Axalta Process, sprayed over the final paint coat. ------------------------------------------- Y____N____ 60-30-0200 REFLECTIVE - DOOR REFLECTIVITY Reflective material (25" x 2.5" red/silver chevron style), meeting FMVSS 108 requirements, shall be installed on the lower interior stainless steel panel of each rear door and hinged side door. If a sliding side door is provided, it shall have a 1.50" x 40.00" white reflective stripe installed on the rear facing edge. Y____N____ 60-25-0101 REFLECTIVE - BLACK MATERIAL IN RUB RAILS Rub rails shall incorporate a 5/8" wide black reflective scotchlite safety accent stripe. ------------------------------------------- Y____N____ Braun - Vehicle Manuals Page 42 of 53 A11.Page 169 of 345 Document No. and Level: BPES-P-896-200A / Level II This is an Electronically CONTROLLED Document and property of Braun Industries - Uncontrolled When Printed Page 40 of 40 Item Number Name 80-20-0001 VEHICLE MANUALS (1) PACKAGE SET One (1) Delivery Manual Package shall be supplied with the vehicle, and shall include the following items: Ambulance manufacturer parts, service, and operation manuals, OEM chassis owner's guide, complete 12 VDC and 125 VAC wiring schematics for all included standard and optional systems, Multiplex Electrical system programming - electronic media ------------------------------------------- Y____N____ 90-10-0007 STATEMENT OF LIMITED WARRANTY NEW AMBULANCES Y____N____ Page 43 of 53 A11.Page 170 of 345 Page 44 of 53 A11.Page 171 of 345 Page 45 of 53 A11.Page 172 of 345 Page 46 of 53 A11.Page 173 of 345 Page 47 of 53 A11.Page 174 of 345 Page 48 of 53 A11.Page 175 of 345 Page 49 of 53 A11.Page 176 of 345 Page 50 of 53 A11.Page 177 of 345 Page 51 of 53 A11.Page 178 of 345 Page 52 of 53 A11.Page 179 of 345 Page 53 of 53 A11.Page 180 of 345 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel CC: Hitesh Desai, Chief Financial Officer Subject: Approval of Contract Award to Arthur J. Gallagher & Co. for Insurance Broker Services (RFQ 25-35) Date: July 24, 2023 Recommended Action: Staff recommends the City Council Award a Contract for Insurance Broker Services to Arthur J. Gallagher & Co. in the amount of $38,500.00 Funding Source: Insurance Fund, account 605.99.7800.62130 that has a budget allocation of $750,000 and a remaining balance of $522,855. CARP: Municipal Operations Council Action: For Action Summary: In 2020, the City issued RFP 20-53 soliciting a third-party administrator of the City's general liability and worker's compensation claims. However, the City had not sought submissions for insurance brokers, firms that would go to market and solicit underwriters of insurance for the City's various coverage needs. In May 2023, the City issued RFQ 25-35, seeking Requests for Qualifications of licensed insurance brokers/agents. Prior to the close of the RFQ on June 13, 2023, the City received three responses: Firm Location Cost Adams, Howard & Mathews, LLC Evanston, IL $50,000.00 Arthur J. Gallagher & Co. Rolling Meadows, IL $38,500.00 HUB International Chicago, IL $60,000.00 The following staff reviewed the responses: A12.Page 181 of 345 • Nicholas Cummings, Corporation Counsel • Alexandra Ruggie, Deputy City Attorney • Hitesh Desai, Chief Financial Officer • Robert Gustafson, Safety & Worker's Compensation Manager • Linda Thomas, Purchasing Specialist The table below reflects the average scoring of each of the firms based on their responses: Firm Qualifications and Expertise Project Approach Organization and Completeness of Proposal Willingness to Execute Agreement M/W/EBE Interview Total Possible Points 35 35 10 10 10 10 110 Adams, Howard, Mathews, LLC 11 11 4 10 10 N/A 46 Arthur J. Gallagher & Co. 35 29 10 10 8 9 103 HUB International 28 31 9 7 8 10 91 Staff recommends awarding the contract to Arthur J. Gallagher & Co. for the following reasons: • Gallagher is the current broker for the City and is the largest broker of municipal insurance in the state, servicing over 200 public entities. • Through this process, staff has a deeper understanding of Gallagher's available consulting services, including services that will help the City draft policies and develop programs to manage risk. During the interview process, Gallagher provided a Presentation. A link is also provided to review the Gallagher Pricing Proposal. Attachments: RFQ 23-35 MWDEBE Waiver Memo final Page 2 of 3 A12.Page 182 of 345 RFQ 23-35 Insurance Broker Services, M/W/D/EBE Waiver 07-24-2023 To: Hitesh Desai, Chief Financial Officer/Treasurer Nicholas Cummings, Corporation Counsel From: Tammi Nunez, Purchasing Manager Subject: Insurance Broker Services, RFQ 23-35 Date: July 24, 2023 The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/D/EBE subcontracting participation goal for general contractors. With regard to the Contract for the Insurance Broker Services, RFQ 23-35, total base bid amount of $38,500, the primary contractor Arthur J. Gallagher & Co., has requested a waiver for the M/W/D/EBE participation goal. The project precludes subcontracting opportunities, due to the administration of insurance services at cost effective savings for the City; therefore Arthur J. Gallagher & Co., will self-perform all work. The waiver explanation was reviewed and approved to be valid by the Project Manager. Cc: Hitesh Desai, Chief Financial Officer / Treasurer Memorandum Page 3 of 3 A12.Page 183 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Approval of Annual Membership Dues to the Northwest Municipal Conference Date: July 24, 2023 Recommended Action: Staff recommends City Council approve the City's annual membership dues for the 2023-2024 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528. Funding Source: Funding will be from the City Council business unit, Membership Dues - General Fund Line Item (Account 100.13.1300.62360), with a budget of $58,000 and a YTD balance of $57,800. Council Action: For Action Summary: The City is a member of the Northwest Municipal Conference ("NWMC"), a regional association of over 40 municipalities that works to strengthen communities and enhance intergovernmental relationships in the north and northwest suburbs of Chicago through the provision of numerous programs and services, such as a joint purchasing program, legislative services, and transportation planning services. For the last ten years, membership dues to NWMC have not increased. Attachments: NWMC Invoice A13.Page 184 of 345 INVOICE Co urier Ship to: Voice:(8 47) 296-9200 Fax:(8 47) 296-9207 Invo ic e Number:109 48 Invo ic e Date:May 2,2023 Page: Bi ll To: CI TY OF EVA NSTON ATTN:Luk e Stowe 210 0 R ID GE AVENUE EVANSTON, IL 6020 1 CI TY OF EVA NSTON ATTN:Luke Stowe 210 0 R ID GE AVENUE EVANSTON, IL 6020 1 Customer ID Customer PO Payme nt Te rms Ship DateSales Rep ID EVANSTON Ne t 30 Day s 1 Quant it y Item De scription Unit Price Amount FY ‘23-24 Nor thwest Municipa l Confe renc e 25,528 .00 Member ship Due s Sales Tax 25,528 .00 25,528 .00 Paym ent /Cred it Ap plied Total Inv oice A mount TOTAL Ch eck /Cred it Memo No: Subtot al 25,528 .00 6/1/23 Due Date Northwest Munici pa l Confer en ce 160 0 East Golf Road Suite 0700 De s Plaine s,IL 60016 Shipping Method Page 2 of 2 A13.Page 185 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Director of Administrative Services Nathan Norman, Workforce Development Manager Christian Salvador, Management Analyst of Admin. Services Subject: Approval of Facilities and Fleet Management Workforce Development Program Date: July 24, 2023 Recommended Action: Staff recommends City Council authorize the City Manager to proceed with the proposed Workforce Development Plan for Facilities and Fleet Management operational support. Funding Source: The funding source would be the use of the Excess General Fund balance. The estimated cost for this program in 2023 is $64,000, of which $32,000 will be charged against the Facilities (Account 100.19.1950.61010), and $32,000 will be charged against the Fleet Fund (Account 600.19.7710.61010). Funding for future years will increase and will need to be appropriately budgeted. Detailed information about funding is included in the memo below. CARP: N/A Council Action: For Action Summary: The Facilities Management team manages the City's facilities and the building systems they comprise. The team performs preventative maintenance/repairs and designs/constructs improvements on approximately 60 buildings throughout the City, as well as the lighting and drinking fountains within the parks. The Fleet Management team manages over 500 pieces of City fleet equipment, performs preventative maintenance, makes in -house repairs, plans for work with outside vendors, manages fuel stations, and p lays a major role in snow operations. With the incredible volume of work, it provides an opportunity to train Evanston community A14.Page 186 of 345 members to perform this work as apprentices and potentially become full-time employees of the City should a vacancy be open. In addition, these skills can be applied to other positions within the Facilities and Fleet industries outside the organization. Staff proposes adding additional employees in the Facilities & Fleet Management Division to absorb the large workload. In order to make Evanston residents the most likely candidates to obtain these positions, staff recommends hiring apprentices in 2023 for approximately six months and will continue for 18 additional months into FY24/25. Overall the apprenticeship would be a 2-year total tract. The apprentice positions are only offered to Evanston residents, and through the program, apprentices are provided specific on -the-job training that will make them qualified for permanent positions. If vacancies within Facilities & Fleet Mana gement present themselves, apprentices would have an opportunity to apply for them. Staff also recommends adding permanent FTE positions in Facilities & Fleet Management for 2025, which apprentices could also then apply for. Apprenticeship program participants will receive marketable certifications that add to their skills, knowledge, and expertise. In addition, certifications earned through the program will increase program participants' chance of transitioning into available City of Evanston full -time employment opportunities and/or make participants more marketable in other organizations upon completion of the 2-year apprenticeship. Workforce Development staff and Facilities & Fleet Management staff will collaborate with community partners to offer the following marketable credentials: ● OSHA 10 Construction ● EPA RRP Certification (lead paint) ● Sitting/Standing Forklift ● First Aid/CPR ● CDL (Class B) Staff recommends hiring two apprentices in 2023 (1 in Facilities Management and 1 in Fleet Management). Each apprentice's annual salary with benefits is approximately $64,000. Therefore, the total 2023 cost for the program for the two positions would be app roximately $64,000 for the remaining six months of the year. The proposed additional positions and yearly salaries for the Apprenticeship Program are listed below in Table 1. Page 2 of 4 A14.Page 187 of 345 *Includes cost of benefits While implementing the apprentice program and additional FTEs as an incurred expense, the City continues to see an increased workload for its facilities and fleet assets. As our building infrastructure and fleet continue to age, further maintenance and more extensive repairs will be required. As other City operations have expanded recently, there is also a need for support services to expand in order to meet preventative maintenance and repair needs in compliance with industry standards and best practices. This program is anticipated to launch in the second half of 2023 and close out in the second half of 2025. Staff recommends that in the future, staff hires additional permanent FTE positions in Facilities & Fleet Management to address the additional tasks and attrition in the workforce over the years while at the same time providing an opportunity for those who were in the apprenticeship program to take on full-time permanent positions in the City. City details of these recommended additional permanent FTE positions will be addressed in the future in a separate memo. This program will ensure the recruitment process remains competitive while also allowing the City to training to Evanston community members. Furthermore, apprentices will develop significant skills, and the program will be cost-effective for the City of Evanston. In an effort to expand the Facilities and Fleet Management Workforce Development Program, staff in the Workforce Development Division will pursue grant funding opportunities through the Illinois Department of Public Health (IDPH/Local Health Department Workforce Development Support Program grants), allocated specifically for workforce development, to support the addition of 2 more apprentices in 2023-2025. Upon completing the Workforce Program in 2025, the intent is to renew the program with the availability of matching funds from the State of Illinois. (Local Health Department Workforce Development Support Program Grants.) Required Equipment: All required materials and/or safety equipment will be provided as listed below in Table 3. Page 3 of 4 A14.Page 188 of 345 * costs covered by Workforce Development Division/IDPH grants. Legislative History: The City Council approved the Lead Service Line Replacement Workforce Development program on March 28, 2022. This program would be similar in nature. Page 4 of 4 A14.Page 189 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Bridget Nash, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) Date: July 24, 2023 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Chan ge Order No. 1 to the agreement with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Alley Improvements (Bid No. 23-27) in the amount of $464,953.00. Funding Source: Funding is provided from the Community Development Blo ck Grant (CDBG) Fund in the amount of $220,000.00 and the 2023 General Obligation (GO) Bond Fund in the amount of $244,953.00. A detailed funding analysis is included in the memo below. CARP: Transportation & Mobility Council Action: For Action Summary: On June 26, 2023, City Council authorized the City Manager to execute an agreement with Capitol Cement Co., Inc. (Capitol) for the construction of the 2023 Alley Improvements. The project's scope includes improvements to five alleys and the installation of traffic-calming speed humps on various streets and speed bumps in various alleys. Change Order No. 1 includes sidewalk improvements at various locations throughout the City within CDBG limits, the installation of new sidewalk where none current ly exists on Brown Avenue between Main Street and Lee Street and on Leland Avenue between Lyons Street and Emerson Street, and pedestrian crossing improvements at the intersection of Asbury Avenue and Cleveland Street. A15.Page 190 of 345 Analysis: The CDBG Sidewalk Improvements and Gap Infill (Bid No. 23-28) project was advertised on Demandstar and in the Pioneer Press. Bids for the project were opened on June 27, 2023. The City did not receive any bids for the work. There is insufficient time to bid on the project again and still complete the work in 2023. Due to the time-sensitive nature of CDBG funding, the City requested a cost for the scope of work from Capitol as Change Order No. 1 to the alley contract. The cost for this change order is competitive and aligns with the as-bid unit rates of similarly awarded contracts this year. Therefore, the staff recommends the approval of Change Order No. 1. Detailed Funding Summary: Legislative History: On June 26, 2023, City Council authorized the City Manager to execute an agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) in the amount of $1,317,934.00. Attachments: Change Order No. 1 Page 2 of 6 A15.Page 191 of 345 CITY OF EVANSTON CHANGE ORDER 1 Order No.001 Date:07/12/2023 Agreement Date:07/11/2023 PROJECT:2023 Alley Improvements,Bid #23-27 OWNER:City of Evanston CONTRACTOR:Capitol Cement Co.,Inc. The following changes are hereby made to the AGREEMENT: 1.ADD CDBG Sidewalk Improvements and Gap In?ll (Bid #23-28)Scope as summarized in the attached documents -$464,953.00 Change to CONTRACT PRICE:$464,953.00 Original BASE CONTRACT PRICE:$1,317,934.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $1,317,934.00 Total change in CONTRACT PRICEfor this CHANGE ORDER $464,953.00 The CONTRACT PRICE including this CHANGE ORDER will be $1,782,887.00 Original Date for Contract Completion 11/17/2023 Time Extension (in calendar days)0 days Modified Date for Contract Completion 11/17/2023 Approved by (Owner): City of Evanston Accepted by (Contractor):Page 3 of 6A15.Page 192 of 345 CAPITOLCEMENTCOMPANY,INC. CONCRETE CONTRACTORS 6231 NORTH PULASKIROAD,CHICAGO,ILLINOIS60646 7.TELEPHONE(773)478-2200 Em FAX (773)478-4646 July 12,2023 Letter O02 Bridget Nash,P.E. Civil Engineer II Capital Planning &Engineering Public Works Agency City of Evanston 2100 Ridge Avenue Evanston,IL 60201 Re:Bid #23-28 CDBGSidewalk Improvements and Gap Infill Please find attached our proposal for the work shown in the contract documents for Bid#23-28. Please let me know if yu have any questions or need additional information. EnclosuresPage 4 of 6A15.Page 193 of 345 SUMMARY OF QUANTITIES CDBG SIDEWALKIMPROVEMENTS Cost CU YD 50 $75.00 $3,750.00 sq YD 300 $18.00 |$5,400.00 sq YD S 6,600.00 sq YD 50 $15.00 $750.00 TON 10 S .3,500.00 sq YD 40 5 94.00 $3,760.00 sq YD 40 5 107.00 $4,280.00 PORTLANDCEMENTCONCRETEsIDEwALI<,5 INCH sq FT 4000 5 17.00 |$68,000.00 DETECTABLEWARNINGS sq FT 100 $85.00 5 8,500.00 HOT-MIX ASPHALTSURFACEREMOVAL,1.5"sq YD 40 5 50.00 5 2,000.00 11 DRIVEWAYPAVEMENTREMOVAL sq YD 40 32.00 12 CURB REMOVAL 11 1100 13 COMBINATIONCURBAND GUTTER REMOVAL FOOT so .1,200.00 14 sIDEwALI<REMOVAL sq FT 4000 .28,000.00 15 CONCRETECURB,TYPEB FOOT 80 52.00 16 COMBINATIONCONCRETECURB AND GUTTER,TYPEB-6.12 FOOT 17 BRICKPAVER REMOVAL AND REPLACEMENT sq FT 50 $75.00 TOTAL 5 149,730.00 SUMMARY OF QUANTITIES BROWN AVENUE SIDEWALKGAP INFILL '31“Item Unit Quantity Unit Price 1 TREETRUNK PROTECTION EACH 3 5 1,250.00 2 TREEROOT PRUNING FOOT $25.00 5 3,750.00 3 EARTHEXCAVATION CU YD $75.00 5 3,750.00 4 TOPSOILFURNISHAND PLACE,4"sq YD $13.00 $2,790.00 5 SODDING,sALTTOLERANT sq YD $22.00 5 3,410.00 6 AGGREGATEBAsE COURSE,TYPEB 4"sq YD 5 15.00 3 2,100.00 7 INCIDENTALHOT—MlXAsPHALT SURFACING TON 22 S 350.00 5 7,700.00 8 PORTLAND CEMENTCONCRETES1DEWALK,5 INCH sq FT 1250 $15.50 s 19,375.00 9 DRIVEwAYPAVEMENT REMOVAL sq YD 90 $30.00 5 2,700.00 10 SIDEWALKREMOVAL sq FT $$1,362.00 11 NON-SPECIALWASTE DIsPO5AL CU YD $89.00 5 4,450.00 12 SPECIALWASTE PLANs AND REPORTS I_sUM $4,000.00 5 4,000.00 13 sOIL DIsPOsAL ANALYSIS EACH S 2,500.00 5 2,500.00 MOBILIZATION LSUM s 14,000.00 15 TRAFFICCONTROLAND PROTECTION 16 STREETSWEEPING CONSTRUCTION LAYOUT $. TOTALPage 5 of 6A15.Page 194 of 345 SUMMARYOF QUANTITIES LELANDAVENUESIDEWALKGAP INFILL ‘tan Item Unit Quantity Unit Price Cost —_| 300 $12-00 5 3.600-00 $2,500-00 3 TREEROOT PRUNING FOOT 450 S 25.00 S 11,250.00 TREEREMOVAL(6"—15")EACH 3 S 3,500.00 5 10,500.00 EARTHEXCAVATION CU YD 100 $75.00 S 7,500.00 E TOPSOIL FURNISHAND PLACE,4"SO YD 260 5 18.00 SODDING,SALTTOLERANT SQ YD 260 S 22.00 E AGGREGATEBASECOURSE,TYPEB 4"SQ YD 320 3 15.00 S 4,800.00 9 INCIDENTALHOT—MIXASPHALTSURFACING TON 10 5 350.00 5 3,500.00 10 PORTLANDCEMENTCONCRETESIDEWALK,5 INCH SQ FT 2700 S 15.50 S 41,850.00 DETECTABLEWARNINGS SQ FT 30 $80.00 S 2,400.00 12 DRIVEWAYPAVEMENT REMOVAL SO YD 40 S 1,200.00 COMBINATION CURB AND GUTTERREMOVAL FOOT 70 $ 14 SIDEWALKREMOVAL S 1,200.00 15 COMBINATIONCURBAND GUTTER,TYPEB 6.12 (AEP MODIFIED)FOOT $3,430.00 16 NON—SPEC|AL wASTE DISPOSAL CU YD 89.00 S 8,900.00 17 SPECIALWASTE PLANSAND REPORTS LSUM 4,000.00 5 4,000.00 18 |SOILDISPOSALANALYSIS EACH 2,500.00 19 MOBILIZATION LSUM 16,000.00 20 TRAFFICCONTROLAND PROTECTION 12,500.00 21 STREETSwEEPING 1,000.00 CONSTRUCTIONLAYOUT 8,000.00 4'” ASBURYAVENUE AND CLEVELANDSTREET PEDESTRIANCROSSINGIMPROVEMENTS SUMMARY OF QUANTITIES Irom Item Unit Quantity Unit Price TREETRUNK PROTECTION S 250.00 S 750.00 TOPSOIL FURNISHAND PLACE,4 S 18.00 S 2,610.00 SODDING,SALT TOLERANT 5 22.00 S 3,190.00 INLETFILTERS 5 350.00 $2,100.00 AGGREGATE BASECOURSE,TYPEB,4"SO YD 4 S 20.00 S 80.00 E HOT MIX ASPHALTSURFACECOURSE,MIX 'D',N50 S 350.00 S 6,300.00 BITUMINOUS MATERIALS(TACKCOAT) 8 |PORTLANDCEMENT CONCRETESIDEWALK5 INCH 100.00 S 600.00 15.50 S 22,785.00 DETECTABLEWARNINGS 5 80.00 10 PAVEMENT REMOVAL SQ YD 4 S 30.00 5 120.00 HOT MIx ASPHALTSURFACEREMOVAL,1.5‘SO YD 25 5 50.00 S 1,250.00 12 COMBINATIONCURBAND GUTTERREMOVAL FOOT 100 $12.00 S 1,200.00 SIDEWALKREMOVAL SQ FT 1470 S 6.00 5 8,820.00 FOOT 101 S 49-00 S 4:949-00 15 THERMOPLASTICPAVEMENT MARKINGLINE-LINE8"91 $32.00 16 THERMOPLASTICPAVEMENT MARKINGLINE—LINE12'FOOT 125 $38.00 $4,750.00 W ’ s ev.21e.oo ’” Grand Total $464,953.00Page 6 of 6A15.Page 195 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Bridget Nash, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer Subject: Bolder with Agreement the 2 to Order Change of Approval No. Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No. 23-26) Date: July 24, 2023 Recommended Action: Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No. 23-26) in the amount of $293,233.00. Funding Source: Funding is provided from the Water Fund (Account No. 513.71.7330.65515 – 423003) in the amount of $293,233.00. These improvements will be funded by the Water Fund, which has savings from the delay of other projects. CARP: Emergency Preparedness & Management Council Action: For Action Summary: In 2018, the City began a multi-phase project of revitalizing the Main Street business district from Maple Avenue to Hinman Avenue. The Main Street Improvements Project is a full modernization streetscape ADA upgrades, improvements, Street with Main of street improvements, lighting upgrades, traffic signal modernization, and utility improvements. The first phase of the Main Street Improvements Project included underground utility improvements. On May 24, 2021, City Council authorized the City Manager to execute an agreement Panwith -Street Main the for Engineering Co, Oceanic Water Inc. Main A16.Page 196 of 345 Improvements Project (Bid No. 21-14). The project included the installation of approximately 2,300 feet of new water main and approximately 600 feet of new relief sewers within the project limits. The project was completed in 2022. However, a portion of the water main at the intersection of Main Street and Hinman Avenue was unable to be installed as it would not meet the Illinois Environmental Protection Agency (IEPA) requirements for disinfection. The IEPA requires that all new water main pipes and appurtenances be chlorinated prior to service. Over 100 feet of new water main would have been installed without the ability to be properly disinfected. As a result, Pan-Oceanic stopped short of the intersection. The water main at the Main Street and Hinman Avenue intersection is over 100 years old. It is imperative that the water main be replaced ahead of the Main Street streetscape construction, which of installation the includes work of scope The 2024. in start anticipated to is approximately 200 feet of water main and all associated restoration. Analysis: The City currently has two contracts with water main contractors. Staff requested pricing for the Main Street Water Main scope of work. The two contractors submitted pricing as follows: Bolder Contractors, Inc. submitted the lowest price and has performed satisfactory work for the City. Therefore, staff recommends awarding Change Order No. 2 to Bolder Contractors, Inc. in the amount of $293,233.00. Legislative History: On May 8, 2023, City Council authorized the City Manager to execute an agreement with Bolder Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project in the amount of $6,551,795.40. On June 12, 2023, City Council authorized the City Manager to execute Change Order No. 1 to the agreement with Bolder Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project in the amount of $137,792.00. Attachments: Change Order No. 2 Page 2 of 4 A16.Page 197 of 345 Page 3 of 4 A16.Page 198 of 345 TOTAL QUANTITY UNIT PRICE TOTAL ADD DEDUCT CHANGE ORDER 2 QUANTITY TOTAL 1 TEMPORARY FENCE FOOT 5,200 $3.00 $15,600.00 50 5,250 $15,750.00 2 TREE TRUNK PROTECTION EACH 16 $300.00 $4,800.00 16 $4,800.00 3 TREE ROOT PRUNING FOOT 1,320 $5.00 $6,600.00 1,320 $6,600.00 4 TREE PRUNING EACH 66 $100.00 $6,600.00 66 $6,600.00 5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 160 $50.00 $8,000.00 5 165 $8,250.00 6 TRENCH BACKFILL CU YD 4,997 $16.00 $79,952.00 165 5,162 $82,592.00 7 POROUS GRANULAR BACKFILL TON 1,343 $1.00 $1,343.00 38 1,381 $1,381.00 8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 371 $1.00 $371.00 371 $371.00 9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP) EACH 40 $600.00 $24,000.00 2 42 $25,200.00 10 SODDING, SALT TOLERANT SQ YD 3,129 $16.00 $50,064.00 3,129 $50,064.00 11 INLET FILTERS EACH 83 $50.00 $4,150.00 11 94 $4,700.00 12 SUBBASE GRANULAR MATERIAL, TYPE B TON 68 $90.00 $6,120.00 5 73 $6,570.00 13 AGGREGATE FOR TEMPORARY ACCESS TON 963 $1.00 $963.00 20 983 $983.00 14 TEMPORARY HOT-MIX ASPHALT TON 340 $80.00 $27,200.00 40 380 $30,400.00 15 TEMPORARY COLD-MIX ASPHALT TON 130 $100.00 $13,000.00 20 150 $15,000.00 16 BITUMINOUS MATERIALS (TACK COAT)POUND 7,731 $0.90 $6,957.90 7,731 $6,957.90 17 AGGREGATE (PRIME COAT)TON 23 $1.00 $23.00 23 $23.00 18 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 3 $750.00 $2,250.00 3 $2,250.00 19 LEVELING BINDER (MACHINE METHOD), N50 TON 658 $95.00 $62,510.00 658 $62,510.00 20 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 520 $5.00 $2,600.00 520 $2,600.00 21 TEMPORARY RAMP SQ YD 520 $5.00 $2,600.00 520 $2,600.00 22 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1,317 $89.00 $117,213.00 1,317 $117,213.00 23 HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 11,120 $3.50 $38,920.00 11,120 $38,920.00 24 PCC DRIVEWAY PAVEMENT, 6 INCH SQ YD 40 $135.00 $5,400.00 40 $5,400.00 25 PCC DRIVEWAY PAVEMENT, 8 INCH SQ YD 275 $140.00 $38,500.00 275 $38,500.00 26 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 12,627 $9.50 $119,956.50 590 13,217 $125,561.50 27 DETECTABLE WARNINGS SQ FT 650 $39.00 $25,350.00 40 690 $26,910.00 28 DRIVEWAY PAVEMENT REMOVAL SQ YD 315 $12.00 $3,780.00 315 $3,780.00 29 CONCRETE CURB REMOVAL FOOT 170 $9.00 $1,530.00 40 210 $1,890.00 30 COMBINATION CURB AND GUTTER REMOVAL FOOT 960 $9.00 $8,640.00 80 1,040 $9,360.00 31 SIDEWALK REMOVAL SQ FT 12,627 $2.00 $25,254.00 590 13,217 $26,434.00 32 CLASS D PATCHES, SPECIAL, 9"SQ YD 255 $120.00 $30,600.00 255 $30,600.00 33 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 4,489 $140.00 $628,460.00 167 4,656 $651,840.00 34 COMBINED SEWERS 18", SPECIAL (DIP CL 50)FOOT 6 $600.00 $3,600.00 6 $3,600.00 35 COMBINED SEWERS 16", SPECIAL (DIP CL 50)FOOT 3 $550.00 $1,650.00 3 $1,650.00 36 COMBINED SEWERS 12", SPECIAL (DIP CL 50)FOOT 3 $500.00 $1,500.00 3 $1,500.00 37 COMBINED SEWERS 10", SPECIAL (DIP CL 50)FOOT 3 $450.00 $1,350.00 3 $1,350.00 38 STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 210 $200.00 $42,000.00 210 $42,000.00 39 WATER MAIN 12" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 1,320 $390.00 $514,800.00 1,320 $514,800.00 40 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 2,040 $380.00 $775,200.00 2,040 $775,200.00 41 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 1,540 $370.00 $569,800.00 160 1,700 $629,000.00 42 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 890 $350.00 $311,500.00 890 $311,500.00 43 WATER MAIN 12" (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED, DIRECTIONALLY DRILLED FOOT 0 $390.00 $0.00 0 $0.00 44 WATER MAIN 6" (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED, DIRECTIONALLY DRILLED FOOT 840 $350.00 $294,000.00 840 $294,000.00 45 8" PRESSURE TAP, 12"X8" STAINLESS STEEL SLEEVE, 8" TAPPING VALVE, COMPLETE EACH 0 $20,000.00 $0.00 0 $0.00 46 WATER VALVES, 12", COMPLETE EACH 7 $7,000.00 $49,000.00 7 $49,000.00 47 WATER VALVES, 10", COMPLETE EACH 7 $6,000.00 $42,000.00 7 $42,000.00 48 WATER VALVES, 8", COMPLETE EACH 5 $5,500.00 $27,500.00 2 7 $38,500.00 49 WATER VALVES, 6", COMPLETE EACH 16 $5,000.00 $80,000.00 16 $80,000.00 50 WATER SERVICE LINE, 2" DIA OR LESS, SHORT - PARTIAL REPLACEMENT EACH 11 $3,100.00 $34,100.00 11 $34,100.00 51 WATER SERVICE LINE, 2" DIA OR LESS, SHORT - FULL REPLACEMENT EACH 75 $7,400.00 $555,000.00 75 $555,000.00 52 WATER SERVICE LINE, 2" DIA OR LESS, LONG - PARTIAL REPLACEMENT EACH 9 $5,000.00 $45,000.00 9 $45,000.00 53 WATER SERVICE LINE, 2" DIA OR LESS, LONG - FULL REPLACEMENT EACH 13 $9,200.00 $119,600.00 13 $119,600.00 54 WATER SERVICE LINE, 4" DIA OR GREATER, VALVES, VALVE BOXES, COMPLETE EACH 16 $12,000.00 $192,000.00 16 $192,000.00 55 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 86 $400.00 $34,400.00 86 $34,400.00 56 FIRE HYDRANTS TO BE REMOVED EACH 14 $1,000.00 $14,000.00 1 15 $15,000.00 57 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETE EACH 15 $13,400.00 $201,000.00 1 16 $214,400.00 58 FLUOROCARBON RUBBER (VITON) GASKET, 10" (ALLOWANCE)EACH 70 $443.00 $31,010.00 70 $31,010.00 59 FLUOROCARBON RUBBER (VITON) GASKET, 8" (ALLOWANCE)EACH 0 $500.00 $0.00 4 4 $2,000.00 60 FLUOROCARBON RUBBER (VITON) GASKET, 6" (ALLOWANCE)EACH 115 $181.00 $20,815.00 115 $20,815.00 61 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 900 $20.00 $18,000.00 1,022 1,922 $38,440.00 62 MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 $10,000.00 $20,000.00 2 $20,000.00 63 MANHOLES TO BE RECONSTRUCTED EACH 5 $2,500.00 $12,500.00 5 $12,500.00 64 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 24 $5,000.00 $120,000.00 2 26 $130,000.00 65 VALVE BOX, COMPLETE EACH 12 $2,000.00 $24,000.00 2 14 $28,000.00 66 FRAMES AND GRATES TO BE ADJUSTED EACH 6 $500.00 $3,000.00 6 $3,000.00 67 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 24 $500.00 $12,000.00 24 $12,000.00 68 FRAMES AND LIDS, CLOSED LID EACH 5 $900.00 $4,500.00 5 $4,500.00 69 REMOVING MANHOLES EACH 0 $900.00 $0.00 0 $0.00 70 FILLING VALVE BOXES EACH 15 $450.00 $6,750.00 2 17 $7,650.00 71 FILLING VALVE VAULTS EACH 5 $450.00 $2,250.00 5 $2,250.00 72 CONCRETE CURB, TYPE B (AEP MODIFIED)FOOT 170 $70.00 $11,900.00 40 210 $14,700.00 73 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED)FOOT 960 $70.00 $67,200.00 80 1,040 $72,800.00 74 NON-SPECIAL WASTE DISPOSAL CU YD 3,120 $14.00 $43,680.00 185 3,305 $46,270.00 75 SPECIAL WASTE PLANS AND REPORTS LSUM 1 $5,000.00 $4,000.00 0.20 1 $5,000.00 76 SOIL DISPOSAL ANALYSIS EACH 10 $1,000.00 $10,000.00 1 11 $11,000.00 77 MOBILIZATION LSUM 1 $450,000.00 $360,000.00 1 $360,000.00 78 TRAFFIC CONTROL AND PROTECTION LSUM 1 $480,000.00 $384,000.00 1 $384,000.00 79 CONSTRUCTION LAYOUT LSUM 1 $30,000.00 $24,000.00 1 $24,000.00 80 STREET SWEEPING EACH 90 $300.00 $27,000.00 4 94 $28,200.00 81 SHORT TERM PAVEMENT MARKING FOOT 15,750 $0.01 $157.50 15,750 $157.50 82 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 5,250 $0.50 $2,625.00 5,250 $2,625.00 83 PRE-FORMED PAVEMENT MARKING - BICYCLE AND ARROW (PAIR) SYMBOLS ON GREEN BACKGROUND EACH 14 $935.00 $13,090.00 14 $13,090.00 84 PRE-FORMED PAVEMENT MARKING - BICYCLE AND ARROW (PAIR) SYMBOLS EACH 23 $845.00 $19,435.00 23 $19,435.00 85 PRE-FORMED PAVEMENT MARKING - BUS STOP AND ARROW (PAIR) SYMBOLS EACH 7 $845.00 $5,915.00 7 $5,915.00 86 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 110 $8.00 $880.00 110 $880.00 87 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 620 $8.00 $4,960.00 620 $4,960.00 88 THERMOPLASTIC PAVEMENT MARKING LINE - 12"FOOT 410 $3.30 $1,353.00 410 $1,353.00 89 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 2,626 $2.00 $5,252.00 2,626 $5,252.00 90 THERMOPLASTIC PAVEMENT MARKING LINE - 4"FOOT 12,600 $1.75 $22,050.00 12,600 $22,050.00 91 CHANGEABLE MESSAGE SIGN, SPECIAL CAL. MO. 6 $1,500.00 $9,000.00 2 8 $12,000.00 92 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 13,663 $4.50 $61,483.50 400 14,063 $63,283.50 93 LANDSCAPING ALLOWANCE UNIT 900 $1.00 $900.00 900 $900.00 94 LEAD-BASED PAINT AND ASBESTOS MATERIALS REMEDIATION ALLOWANCE UNIT 900 $1.00 $900.00 900 $900.00 95 BASEMENT WALL OPENING ALLOWANCE EACH 5 $1,000.00 $5,000.00 5 $5,000.00 96 INTERIOR COPPER PIPE FOOT 1,365 $10.00 $13,650.00 1,365 $13,650.00 CO 1 FLUOROCARBON RUBBER (VITON) GASKET, 12" (ALLOWANCE)EACH 58 $828.00 $48,024.00 58 $48,024.00 CO 1 CREDIT FOR OAKTON OPEN CUTE LSUM 1 -$10,000.00 -$10,000.00 1 -$10,000.00 CO 2 WATER MAIN 12" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT $400.00 40 40 $16,000.00 CO 2 WATER VALVES, 16", COMPLETE EACH $16,000.00 2 2 $32,000.00 CO 2 MAIN STREET MOBILIZATION, TRAFFIC CONTROL, AND LAYOUT LSUM $37,000.00 1 1 $37,000.00 CO 2 16" WATERMAIN CONNECTION EACH $12,000.00 2 2 $24,000.00 $6,689,587.40 $6,982,820.40 $293,233.00 TOTAL TOTAL CHANGE IN CONTRACT PRICE 2023 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT CHANGE ORDER 2 SUMMARY ITEM NO. ITEM UNIT AWARDED/CHANGE ORDER 1 CHANGE ORDER 2 Page 4 of 4 A16.Page 199 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Nicholas Cummings, Corporation Counsel Subject: Resolution 46-R-23, Authorizing the Creation of A Short-Term Task Force to Investigate and Report on the Economic Security of Local Families Date: July 24, 2023 Recommended Action: Councilmember Reid requests the City Council adopt Resolution 46 -R-23, creating a short- term task force to investigate and report on economic security proposals. CARP: Municipal Operations, Vulnerable Populations Council Action: For Action Summary: Councilmember Reid requests the City Council adopt Resolution 46 -R-23, which will create a short-term task force to investigate and report on certain proposals that could enhance the economic security of residents. Those proposals include the issuance of Baby Bonds, allowing check cashing at the City Clerk's office, and the expansion of childcare service offerings by the City. The Task Force would consist of no more than seven (7) members appointed by the Mayor with sufficient experience or knowledge in the area of economics. There would be no residency requirement to serve. The Task Force should begin to work no later than Au gust 14, 2023, and provide a report to the City Council on or before October 9, 2023. The report shall consist of identifying funding sources and budget impacts of allowing check cashing with the City Clerk's office; increasing childcare service offerings of the City; assessing potential benefits and challenges of each; and proposal(s) detailing implementation strategies. The task force would meet as often as necessary in order to deliver a timely report. Attachments: A17.Page 200 of 345 Resolution 46-R-23 Page 2 of 4 A17.Page 201 of 345 46-R-23 A RESOLUTION AUTHORIZING THE CREATION OF A SHORT-TERM TASK FORCE TO INVESTIGATE AND REPORT ON PROPOSALS TO INCREASE ECONOMIC SECURITY OF LOCAL FAMILIES WHEREAS, the City of Evanston recognizes the importance of ensuring economic security for its local families; and WHEREAS, several measures have been identified to potentially enhance such security, including Baby Bonds, Check Cashing Services at the City Clerk’s office, and expanding childcare services; and WHEREAS, the City of Evanston understands that a detailed examination of these measures is necessary to determine their feasibility, potential benefits, and implementation strategies. NOW, THEREFORE, BE IT RESOLVED by the CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1. The foregoing recitals shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. SECTION 2. That a short-term task force (hereinafter referred to as "the Task Force") is hereby authorized to be established for the purpose of investigating and reporting on Baby Bonds, Check Cashing Services at the City Clerk’s office, and expanding childcare services as potential measures to enhance the economic security of local families. Page 3 of 4 A17.Page 202 of 345 46-R-23 ~2~ SECTION 3. That the Task Force shall be appointed by the Mayor and be comprised of no more than seven (7) individuals with experience, expertise or knowledge in economics, child and family services, municipal operations, or law. The Task Force shall be appointed no later than August 14, 2023. SECTION 4. That the Task Force shall conduct a thorough investigation into the City of Evanston establishing a Baby Bond program; identifying funding sources and budget impacts of allowing check cashing with the City Clerk’s office; increasing childcare service offerings of the City; assessing potential benefits and challenges of each; and proposing detailed implementation strategies. SECTION 5. That the Task Force is to provide a comprehensive report outlining its findings and recommendations to the City Council on or before October 9, 2023. The Task Force shall meet as often as necessary to meet the deadline. SECTION 6. That this Resolution 46-R-23 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2023 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 A17.Page 203 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Zalmezak, Economic Development Manager Subject: Ordinance 65-O-23, Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing Date: July 24, 2023 Recommended Action: Staff recommends City Council adoption of Ordinance 65-O-23 Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. CARP: Vulnerable Populations Council Action: For Introduction and Action Summary: Staff seeks City Council approval granting the City Manager authority to negotiate the sale of city-owned property at 1808 Hovland Court with Community Partners for Affordable Housing ("CPAH"). The property was purchased by the City in 2022 to give the City site control over the property so that it can be developed for affordable housing. Legislative History: Resolution 110-R-22 Authorized the purchase of 1808 Hovland Ct. was adopted by the City Council on October 10, 2022. Attachments: Ordinance 65-O-23 Authorizing Negotiation of Sale of 1808 Hovland to CPAH A18.Page 204 of 345 07/24/2023 65-O-23 AN ORDINANCE Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing WHEREAS, the City of Evanston owns real property located at 1808 Hovland Court, Evanston, Illinois, 60201 and legally described in Exhibit A, attached hereto and incorporated herein by reference (the “Subject Property”); and WHEREAS, the City Council of the City of Evanston has determined that ownership of the aforesaid Subject Property is no longer necessary, appropriate, required, convenient, profitable, or in the best interests of the City of Evanston; and WHEREAS, the City Council of the City of Evanston directs the City Manager to negotiate the sale of the Subject Property with Chicago Partners for Affordable Housing (“CPAH”), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager, or their authorized designee, is hereby authorized and directed to negotiate the sale of the Subject Property to CPAH. SECTION 3: Pursuant to Subsection 1-17-4-2(B)(1) of the Evanston City Code of 2012, as amended (the “City Code”), an affirmative vote of two -thirds (⅔) of the Page 2 of 5 A18.Page 205 of 345 65-O-23 ~2~ elected Councilmembers is required to direct the process to negotiate such a sale. The City reserves the right to reject any and all negotiations. SECTION 4: The City Manager or their designee is directed to publish the notice of intent to sell the Subject Property on the City’s website and at least once in a daily or weekly newspaper in general circulation in the City pursuant to City Code 1 -14- 4-2(B)(3). SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications hereof that can be given effect without the invalid provision or application, and each invalid application hereof is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 Page 3 of 5 A18.Page 206 of 345 65-O-23 ~3~ _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 5 A18.Page 207 of 345 65-O-23 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 86 AND THE SOUTH 1/2 OF LOT 87 IN BLOCK 3 IN J.S. HOVLAND’S EVANSTON SUBDIVISION OF THE SOUTHEAST 1/4 OF THE NORTHWEST 1/4 OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS COMMON ADDRESS: 1808 Hovland Court, Evanston, IL 60201 PIN: 10-13-117-056-0000 Page 5 of 5 A18.Page 208 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 70-O-23, Vacating the City-Owned Alley East of 2137 Crawford Avenue Date: July 24, 2023 Recommended Action: Staff recommends City Council adoption of Ordinance 70-O-23, Vacating the City-Owned Alley East of 2137 Crawford Avenue. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. Council Action: For Introduction Summary: On June 26, 2023, the City Council adopted Ordinance 53 -0-23 authorizing the City Manager to negotiate the sale of City-owned real property located East of 2137 Crawford Avenue. The City owns a 16-foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property. Ordinance 70-O-23 vacates the City property, which would allow the various portions of the vacated portion of the alley to be sold to the adjacent property owners. Analysis: The property owner of 2137 Crawford Avenue hired Second City Appraisal, LLC, to prepare an appraisal of the alley ROW. In an Appraisal Report da ted May 4, 2023, they determined that the market value - AS IS - on April 25, 2023, was $12.50 per square foot. A notice of intent to sell the property as a result of the negotiated sale was posted on the City's website and the notice was advertised in the newspaper on June 26, 2023. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires a two-thirds (2/3) vote of the Council members. A19.Page 209 of 345 Legislative History: The City Council adopted Ordinance 53-0-23 on June 26, 2023, authorizing the City Manager to negotiate the sale of City-owned real property located East of 2137 Crawford Avenue. Attachments: Ordinance 70-O-23 Cert of Publication 2137 Crawford Alley Page 2 of 9 A19.Page 210 of 345 7/24/2023 70-O-23 AN ORDINANCE Vacating the City-Owned Alley East of 2137 Crawford Avenue WHEREAS, the City of Evanston owns real property located east of 2137 Crawford Avenue, Evanston, Illinois 60201 (the “Subject Property”) that currently has no use; and WHEREAS, the corporate authorities of the City have determined that the Alley does not have any public benefit; and WHEREAS, certain property owners adjacent to the Alley, have requested the vacation of the Alley in the City of Evanston; and WHEREAS, a plat of a portion of the Alley has been created as set forth in Exhibit 1 attached hereto and incorporated within; and WHEREAS, the City Council believes the relief to the public from further burden and responsibility of maintain the Alley constitutes a public interest of the City to vacate the Alley; and WHEREAS, the property owners adjacent to the Alley (Sara J. McMurray and Kathleen & Kyle Docter) have agreed to certain terms and conditions in order to complete vacation of the Alley NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 9 A19.Page 211 of 345 70-O-23 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the alley located east of 217 Crawford Avenue legally described as: THAT PART OF THE 16 FOOT WIDE ALLEY LYING EAST AND ADJOINING, EXCEPT THE SOUTH 3 FEET OF THE FOLLOWING DESCRIBED PARCEL: LOT 7 (EXCEPT THE WEST 10 FEET THEREOF AND THE NORTH 15 FEET THEREOF) AND THE NORTH 20 FEET (EXCEPT THE WEST 10 FEET THEREOF) OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST ADDITION BEING A SUBDIVISION OF THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/4 (EXCEPT THE EAST 20 ACRES) IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. and depicted in the attached Plat, incorporated into this Ordinance as Exhibit 1, is hereby vacated, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. SECTION 3: That a certified copy of this Ordinance, together with a true and correct plat of said dedication, be recorded at the Office of the Recorder of Deeds in Cook County, Illinois. Page 4 of 9 A19.Page 212 of 345 70-O-23 ~3~ SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 9 A19.Page 213 of 345 70-O-23 ~4~ EXHIBIT 1 Page 6 of 9 A19.Page 214 of 345 LOT 7 LOT 6 LOT 8 LOT 9CRAWFORD AVE.40.0' 50.0'(EXCEPT THEWEST 10 FEET)THE NORTH 20 FEET OF LOT 8 (EXCEPT THE NORTH 15 FEET THEREOF)50'(R)50'(R)50'(R)50'(R)125'(R) 125'(R) 125'(R)52'16' PUBLIC ALLEY16' PUBLIC ALLEY16' PUBLIC ALLEY LOT 5 LOT 11 B L O C K 3HEREBY VACATEDP.I.N. 10-11-316-021-0000 16' 16'52'3.00'PLAT OF VACATION LAND SURVEYOR'S CERTIFICATE STATE OF ILLINOIS COUNTY OF DUPAGE WE, PI SURVEYING PLLC, AN ILLINOIS PROFESSIONAL DESIGN FIRM DO HEREBY CERTIFY THAT WE HAVE PREPARED THIS PLAT OF VACATION FROM EXISTING RECORDS. DATED AT OAK BROOK, ILLINOIS THIS 12 DAY OF JULY, 2023. BY:____________________________________________________ ILLINOIS PROFESSIONAL LAND SURVEYOR NO. 035.003501 LICENSE EXPIRES 11/30/2024 ILLINOIS PROFESSIONAL DESIGN FIRM NO. 184.008811-0008 OF LEGAL DESCRIPTION: THAT PART OF THE 16 FOOT WIDE ALLEY LYING EAST AND ADJOINING, EXCEPT THE SOUTH 3 FEET OF THE FOLLOWING DESCRIBED PARCEL: LOT 7 (EXCEPT THE WEST 10 FEET THEREOF AND THE NORTH 15 FEET THEREOF) AND THE NORTH 20 FEET (EXCEPT THE WEST 10 FEET THEREOF) OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST ADDITION BEING A SUBDIVISION OF THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/4 (EXCEPT THE EAST 20 ACRES) IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.10'0'20' SCALE: 1" = 10' DEED DIMENSION RECORD DIMENSION (D) (R) LEGEND SOUTH NORTH S N WEST EAST W E SOUTHEAST CORNER NORTHEAST CORNER SEX NEX NORTHWEST CORNER SOUTHWEST CORNER NWX SWX UTILITY & DRAINAGE EASEMENT UTILITY EASEMENT U&DE UE ARC LENGTH BUILDING SETBACK LINE L BSL ON LINE RADIUS ONL R POINT OF COMMENCEMENT POINT OF BEGINNING POC POB COPYRIGHT NOTICE THIS DRAWING IS THE PROPERTY OF PI SURVEYING PLLC AND IS NOT TO BE USED FOR ANY PURPOSE OTHER THAN THE SPECIFIC PROJECT AND SITE NAMED HEREIN AND CANNOT BE REPRODUCED IN ANY MANNER WITHOUT THE EXPRESS WRITTEN PERMISSION FROM PI SURVEYING PLLC ADDRESS:2137 CRAWFORD AVE, EVANSTON, IL 60201 FIELD BY:-DRAWN BY:CJD CHECKED BY:CJD FILE NUMBER:L23-12806 ORDERED BY:SARA MCMURRAY CATEGORY:PLAT OF VACATION REVISIONSNO.DATE DESCRIPTION 1.7/12/23 -- -- -- 903 COMMERCE DRIVE, SUITE 210, OAK BROOK, IL 60523 Pi Surveying PLLC PHONE: (773) 444-0445 www.pisurveying.com © 2023 PI SURVEYING PLCC - ALL RIGHTS RESERVED. REVISED - - - NOTE: THE CITY OF EVANSTON, AND THEIR ASSIGNS, RETAINS EASEMENT RIGHTS IN THE HEREIN DESCRIBED PROPERTY. COUNTY CLERK CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK I, _______________________________________________, COUNTY CLERK OF COOK COUNTY, ILLINOIS, DO HEREBY CERTIFY THAT I FIND NO DELINQUENT GENERAL TAXES, UNPAID CURRENT GENERAL TAXES, DELINQUENT SPECIAL ASSESSMENTS OR UNPAID CURRENT SPECIAL ASSESSMENTS DUE AGAINST THE LAND INCLUDED IN THE DESCRIBED PROPERTY AND SHOWN ON THE PLAT HEREON DRAWN. DATED THIS _______ DAY OF _______________________, A.D., 20___. SIGNED: ____________________________________________________ COOK COUNTY CLERK CITY CLERK CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK APPROVED BY THE COUNCIL OF THE CITY OF EVANSTON, ILLINOIS, AT A MEETING HELD ON THE ________ DAY OF ____________________ A.D., 20___, IN WITNESS WHEREOF, I SET MY HAND AND AFFIX THE CORPORATE SEAL OF SAID CITY, THIS ________ DAY OF _____________________ A.D., 20____ SIGNED: __________________________________ CITY CLERK CITY COLLECTOR CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK I, __________________________, CITY COLLECTOR OF THE CITY OF EVANSTON, ILLINOIS, DO HEREBY CERTIFY THAT THERE ARE NO DELINQUENT OR UNPAID CURRENT OF FORFEITED SPECIAL ASSESSMENTS, OR ANY DEFERRED INSTALLMENTS THEREON THAT HAVE BEEN APPORTIONED AGAINST THE TRACT OF LAND INCLUDED IN THIS PLAT OF VACATION.· DATED THIS ________ DAY OF _____________________ A.D., 20____ SIGNED:____________________________________________________ CITY COLLECTOR DIRECTOR OF COMMUNITY DEVELOPMENT CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK I, __________________________, CITY COLLECTOR OF THE CITY OF EVANSTON, ILLINOIS, DO HEREBY CERTIFY THAT THERE ARE NO DELINQUENT OR UNPAID CURRENT OF FORFEITED SPECIAL ASSESSMENTS, OR ANY DEFERRED INSTALLMENTS THEREON THAT HAVE BEEN APPORTIONED AGAINST THE TRACT OF LAND INCLUDED IN THIS PLAT OF VACATION.· DATED THIS ________ DAY OF _____________________ A.D., 20____ SIGNED:____________________________________________________ CITY COLLECTOR DIRECTOR OF COMMUNITY DEVELOPMENT CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK APPROVED THIS _______ DAY OF _______________________, A.D., 20___. SIGNED: ____________________________________________________ DIRECTOR OF COMMUNITY DEVELOPMENT DIRECTOR OF PUBLIC WORKS CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK APPROVED THIS _______ DAY OF _______________________, A.D., 20___. SIGNED:____________________________________________________ DIRECTOR OF PUBLIC WORKS CORPORATION COUNSEL CERTIFICATE STATE OF ILLINOIS COUNTY OF COOK APPROVED THIS _______ DAY OF _______________________, A.D., 20___. SIGNED:____________________________________________________ CORPORATION COUNSEL OAK BROOK E T S AT OLINOFI ILLINOIS ISNO. 035-003501 WILLIAM A. N RPIO SEOFSORLAL NDA S V U RY E L WORKMAN ALL ALLEYS SHOWN WITH HATCHMARK ARE HEREBY VACATED Page 7 of 9 A19.Page 215 of 345 Sold To: City Of Evanston (Print) - CU00039704 2100 Ridge Ave Evanston,IL 60201-2716 Bill To: City Of Evanston (Print) - CU00039704 2100 Ridge Ave Evanston,IL 60201-2716 Certificate of Publication: Order Number: 7452679 Purchase Order: State of Illinois - Cook Chicago Tribune Media Group does hereby certify that it is the publisher of the Evanston Review. The Evanston Review is a secular newspaper, has been continuously published Weekly for more than fifty (50) weeks prior to the first publication of the attached notice, is published in the City of Evanston, Township of Evanston, State of Illinois, is of general circulation throughout that county and surrounding area, and is a newspaper as defined by 715 IL CS 5/5. This is to certify that a notice, a true copy of which is attached, was published 1 time(s) in the Evanston Review, namely one time per week or on 1 successive weeks. The first publication of the notice was made in the newspaper, dated and published on 6/22/2023, and the last publication of the notice was made in the newspaper dated and published on 6/22/2023. This notice was also placed on a statewide public notice website as required by 715 ILCS 5/2. 1. PUBLICATION DATES: Jun 22, 2023. ___________________________________________________________________________________ Evanston Review In witness, an authorized agent of The Chicago Tribune Media Group has signed this certificate executed in Chicago, Illinois on this 19th Day of July, 2023, by Chicago Tribune Media Group Jeremy Gates Chicago Tribune - chicagotribune.com 160 N Stetson Avenue, Chicago, IL 60601 (312) 222-2222 - Fax: (312) 222-4014 Page 8 of 9 A19.Page 216 of 345 Chicago Tribune - chicagotribune.com 160 N Stetson Avenue, Chicago, IL 60601 (312) 222-2222 - Fax: (312) 222-4014 Page 9 of 9 A19.Page 217 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 71-O-23, Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue to an Abutting Owner at 2137 Crawford Avenue Date: July 24, 2023 Recommended Action: Staff recommends City Council adoption of Ordinance 71 -O-23, Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. Council Action: For Introduction Summary: On June 26, 2023, the City Council adopted Ordinance 53-0-23 authorizing the City Manager to negotiate the sale of City-owned real property located East of 2137 Crawford Avenue. The City owns a 16-foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property. Ordinance 70-O-23, being considered for introduction on July 24, 2023, vacates the City property, which would allow the various portions of the alley to be sold to the adjacent property owners. Ordinance 71-O-23 would sell a portion of the vacated alley (416.0 square feet) which lies east of and adjacent to 2137 Crawford Avenue, to Sara McMurray, who is the owner of the property, for an amount of $5,200.00 Analysis: A notice of intent to sell the property as a result of the negotiated sale was posted on the City's website and the notice was advertised in the newspaper on June 26, 2023. A20.Page 218 of 345 Ms. McMurray hired Second City Appraisal, LLC, to provide an appraisal of the pub lic alley property. In a report dated May 4, 2023, they determined that as of the date of their inspection on April 25, 2023, the market value of the subject real estate was $12.50 per square foot of land area. Ms. McMurray also hired the surveyor that prepared the plat of vacation for the property and provided the legal description that is attached to the ordinance as Exhibit 1. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires a two-thirds (2/3) vote of the Council members. Legislative History: On June 26, 2023, the City Council adopted Ordinance 53 -0-23 authorizing the City Manager to negotiate the sale of City-owned real property located East of 2137 Crawford Avenue. Ordinance 70-O-23, vacating the property, is being introduced to the City Council on July 24, 2023. Attachments: Ordinance 71-O-23 Appraisal of Alley behind 2137 Crawford Page 2 of 8 A20.Page 219 of 345 7/24/2023 71-O-23 AN ORDINANCE Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue WHEREAS, Sara J. McMurray, owner of real property located at 2137 Crawford Avenue, has agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east 2137 Crawford Avenue, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11-316-021-0000; and WHEREAS, this portion of public land east of 2137 Crawford Avenue, serves no public purpose; and WHEREAS, Sara McMurray is the owner of the property located at 2137 Crawford Avenue a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Sara McMurray desires to acquire the vacated property and incorporate it into 2137 Crawford Avenue; and WHEREAS, Sara McMurray will add the Subject Property into her property and does hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion of public land east 2137 Crawford Avenue, legally described as: Page 3 of 8 A20.Page 220 of 345 71-O-23 ~2~ THAT PART OF THE WEST 1/2 OF THE 16 FOOT WIDE ALLEY LYING EAST AND ADJOINING, EXCEPT THE SOUTH 3 FEET OF THE FOLLOWING DESCRIBED PARCEL: LOT 7 (EXCEPT THE WEST 10 FEET THEREOF AND THE NORTH 15 FEET THEREOF) AND THE NORTH 20 FEET (EXCEPT THE WEST 10 FEET THEREOF) OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST ADDITION BEING A SUBDIVISION OF THE SOUTHWEST ¼ OF THE SOUTHWEST 1/4 (EXCEPT THE EAST 20 ACRES) IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2. Said vacated property shall be conveyed to Sara McMurray upon her payment to the City of Evanston the sum of five thousand two hundred dollars ($5,200.00). 3. In the event of litigation, Sara McMurray will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 4 of 8 A20.Page 221 of 345 71-O-23 ~3~ SECTION 3: If any provision of Ordinance 71-O-23 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 71-O-23 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 8 A20.Page 222 of 345 71-O-23 ~4~ EXHIBIT 1 PLAT OF VACATION Page 6 of 8 A20.Page 223 of 345 LOT 7 LOT 6 LOT 8 50'(R)50'(R)52'16' PUBLIC ALLEY16' PUBLIC ALLEY LOT 5 B L O C K 3HEREBY VACATEDW. HALF OF VACATED ALLEY 3.00'COPYRIGHT NOTICE THIS DRAWING IS THE PROPERTY OF PI SURVEYING PLLC AND IS NOT TO BE USED FOR ANY PURPOSE OTHER THAN THE SPECIFIC PROJECT AND SITE NAMED HEREIN AND CANNOT BE REPRODUCED IN ANY MANNER WITHOUT THE EXPRESS WRITTEN PERMISSION FROM PI SURVEYING PLLC ADDRESS:2137 CRAWFORD AVE., EVANSTON, IL, 60201 FIELD BY:-DRAWN BY:CJD CHECKED BY:CJD FILE NUMBER:L23-12806 ORDERED BY:SARA MCMURRAY CATEGORY:PLAT OF VACATION REVISIONSNO.DATE DESCRIPTION --- -- -- -- 10'0'20' SCALE: 1" = 10' PLAT OF VACATION - EXHIBIT A STATE OF ILLINOIS COUNTY OF DUPAGE WE, PI SURVEYING PLLC, AN ILLINOIS PROFESSIONAL DESIGN FIRM DO HEREBY CERTIFY THAT THE SURVEY WAS MADE UNDER ITS SUPERVISION ON THE GROUND AND THE PLAT HEREON DRAWN IS A REPRESENTATION OF SAME. THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT ILLINOIS MINIMUM STANDARDS FOR BOUNDARY SURVEY. DATED AT OAK BROOK, ILLINOIS THIS 12th DAY OF JULY, 2023. BY:____________________________________________________ ILLINOIS PROFESSIONAL LAND SURVEYOR NO. 035.003501 LICENSE EXPIRES 11/30/2024 ILLINOIS PROFESSIONAL DESIGN FIRM NO. 184.008811-0008 903 COMMERCE DRIVE, SUITE 210, OAK BROOK, IL 60523 Pi Surveying PLLC PHONE: (773) 444-0445 www.pisurveying.com 416.00 SQ. FT. = 0.0096 ACRES SUBJECT SITE AREA: © 2023 PI SURVEYING PLCC - ALL RIGHTS RESERVED. OF LEGAL DESCRIPTION: THAT PART OF THE WEST 1/2 OF THE 16 FOOT WIDE ALLEY LYING EAST AND ADJOINING, EXCEPT THE SOUTH 3 FEET OF THE FOLLOWING DESCRIBED PARCEL: LOT 7 (EXCEPT THE WEST 10 FEET THEREOF AND THE NORTH 15 FEET THEREOF) AND THE NORTH 20 FEET (EXCEPT THE WEST 10 FEET THEREOF) OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST OF LOT 8 IN BLOCK 3 IN HIGHLANDS EVANSTON LINCOLNWOOD FIRST ADDITION BEING A SUBDIVISION OF THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/4 (EXCEPT THE EAST 20 ACRES) IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. - - - OAK BROOK E T S AT OLINOFI ILLINOIS ISNO. 035-003501 WILLIAM A. N RPIO SEOFSORLAL NDA S V U R YE L WORKMAN SURVEY NOTES: 1.FOR BUILDING LINES, EASEMENTS AND OTHER RESTRICTIONS NOT SHOWN HEREON; REFER TO YOUR DEED, TITLE POLICY AND LOCAL ZONING ORDINANCE ETC. 2.ALL DIMENSIONS ARE IN FEET AND DECIMAL PARTS THEREOF. 3.REVIEW LEGAL DESCRIPTION AND RECORD MEASUREMENT ON THIS PLAT AND REPORT ANY DISCREPANCIES TO SURVEYOR AT ONCE, BEFORE DAMAGE MAY OCCUR. 4.COMPARE ALL POINTS BEFORE BUILDING BY SAME. 5.WE DO NOT CERTIFY UTILITIES, THEREFORE, CONTACT UTILITIES COMPANIES BEFORE BUILDING. 6.BASIS OF BEARING IF SHOWN IS ASSUMED UNLESS NOTED. 7.DATE OF FIELD WORK IS DATE SHOWN IN CERTIFICATION. 8.NO MEASUREMENTS ARE TO BE ASSUMED BY SCALING. 9.ANY COMMENTS, MODIFICATIONS, ALTERATIONS AND REVISIONS MUST BE BROUGHT TO OUR ATTENTION WITHIN 90 DAYS OF DATE OF COMPLETION OF THIS SURVEY. 10.TREES AND UTILITIES ARE NOT SHOWN HEREON. 11.CATEGORY OF THIS SURVEY IS BASED UPON CLIENT'S REQUEST. 12.TO ENSURE LEGITIMACY OF THIS PLAT, IT MUST CARRY THE SEAL OF THE PROFESSIONAL LICENSEE WHO PREPARED THIS PLAT. 13.ALL BUILDING DIMENSIONS AND TIES ARE TO CURRENT SIDING MATERIAL AND NOT TO FOUNDATION. 14.ARCHITECT, OWNER OR ENGINEER SHOULD VERIFY AND REMEASURE BUILDING FOR BUILDING ADDITION PURPOSES. FOUND IRON ROD (FIR) SET IRON ROD (SIR) FOUND IRON PIPE (FIP) SET IRON PIPE (SIP) CUT CROSS CUT NOTCH FOUND MAG NAIL (FMAG) SET MAG NAIL (SMAG) DEED DIMENSION RECORD DIMENSION MEASURED DIMENSION (D) (R) (M) BUILDING SETBACK LINE (BSL) EASEMENT LINE CHAIN LINK FENCE (CLF) WOOD FENCE (WF) IRON/METAL FENCE (MF) PLASTIC/VINYL FENCE (PF) WIRE FENCE SUBJECT PROPERTY LINE LEGEND BUILDING CONCRETE ASPHALT WOOD BRICK GRAVEL STONE OVERHANG/ADDITION SOUTH NORTH S N WEST EAST W E SOUTHEAST CORNER NORTHEAST CORNER SEX NEX NORTHWEST CORNER SOUTHWEST CORNER NWX SWX PUBLIC UTILITY & DRAINAGE EASEMENT PUBLIC UTILITY EASEMENT P.U.&D.E. P.U.E. ARC LENGTH BUILDING SETBACK LINE L BSL ON LINE RADIUS ONL R POINT OF COMMENCEMENT POINT OF BEGINNING POC POB CENTERLINE SECTION LINE RECORD = MEASURED DIMENSION(R=M) OVERHANGO.H. TYPICALTYP. CHORD DIMENSIONCH Page 7 of 8 A20.Page 224 of 345 Andrew J. Richter, MAI, CIAO President Second City Appraisal, LLC 420 Lake Cook Rd., Suite 116 Deerfield, IL 60015 www.secondcityappraisal.com (224) 804-0300 info@secondcityappraisal.com Ms. Sara McMurray May 4, 2023 2137 Crawford Avenue Evanston, Illinois 60201 Dear Ms. McMurray: As you recently requested, we have prepared an appraisal valuing the fee simple interest in a PUBLIC ALLEY behind 2137 CRAWFORD AVENUE in EVANSTON, ILLINOIS 60201. The property consists of We hereby certify that we have no past, present or contemplated future interest in the property, nor have we prepared a recent prior appraisal; that neither this appraisal, nor the compensation therefore, are contingent upon the value reported; that we inspected the property on April 25, 2023; and that this appraisal report has been made in conformity with Standard 2-2(a) of the Uniform Standards of Professional Appraisal Practice (USPAP); and the Appraisal Institute, which has the right of review. We herewith deliver our appraisal report, which describes the property and the methods used to arrive at a final opinion of value for the described interest in the property. As supported in this report, it is our considered opinion that the market value of the fee simple interest in the subject real estate, as of the date of our inspection on April 25, 2023, subject to the terms and conditions of this report, but with no property-specific hypothetical conditions or extraordinary assumptions, was $12.50 per square foot of land area, or: ELEVEN THOUSAND DOLLARS ($11,000) Respectfully submitted, Andrew Richter, MAI, CIAO President Page 8 of 8 A20.Page 225 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lukasz Tatara, Interim Parking Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Ordinance 73-O-23 Amending City Code Section 10-11-18 "Residents Parking Only Districts" Date: July 24, 2023 Recommended Action: Councilmember Revelle recommends the adoption of Ordinance 73-O-23, amending Title 10, Chapter 11, Section 18 Schedule XVIII (G) “Residents Parking Only Districts” to add the residences on 1900-2100 Central St, not including current or future properties designated as Transit-Oriented Developments, as residents eligible to purchase permits. Council Action: For Introduction Summary: Parking staff received a request from Councilmember Revelle regarding the inclusion of several blocks into Residential Parking District 7, which covers the area immediately West of the Metra train tracks and Green Bay Road, near the Central St. station. District 7 was initially established as a means to prevent Metra commuters and patrons to nearby Central St shops from parking in the adjacent residential neighborhoods. Councilmember Revelle requested Parking staff to include residences on the 1900, 2000, and 2100 blocks of Central that are surrounded by District 7 but not currently eligible to purchase permits. A similar item was brought to APW and City Council in June for residences on the 1600-1800 blocks of Central, which are a part of Residential District 6. Parking Permits for residents that have paid for their wheel tax cost $30.00 a year, which covers the administrative costs of processing and enforcing the permits. Residents may purchase additional guest passes at the cost of 10 passes for $2.00. The signage on Central St. will not change, but residents living on these blocks of Central will now be eligible to purchase District 7 permits to park their vehicles in the surrounding permit areas. The properties on Central that have been previously designated as Transit-Oriented A21.Page 226 of 345 Developments, as well as future TODs, will not be eligible to purchase District 6 permits, as one of the original stipulations of TOD designation is that the residents in these buildings would not qualify for residential parking permits. This amendment does not allow owners or employees of the businesses on Central St to obtain residential permits. The proposed new language will add in “those residents having a legal address on 1900, 2000, and 2100 Central that have not previously been designated as a Transit Oriented Property” under the District 7 heading where it lists eligible residents. The Parking regulations at the aforementioned addresses will remain the same. Moving forward, this residential parking district may also be a tool that can be used to address parking congestion stemming from Northwestern athletic and special events. Additional restrictions can be added to the existing residential district to encompass game and event dates, with relatively little additional effort to staff and no additional cost or effort to residents. Attachments: 73-O-23 Amending 10-11-18(G)) Residential Only Parking Districts Page 2 of 5 A21.Page 227 of 345 07/24/2023 73-O-23 AN ORDINANCE Amending City Code Section 10-11-18, “Schedule XVIII; Residents Parking Only Districts” for District 7 WHEREAS, the Evanston City Council determined that parking within the Residential Parking District 7 is difficult for residents in the District; and WHEREAS, certain modifications to the City Code can help to address the residents’ concerns in this area, and WHEREAS, the Evanston City Council finds that it is in the best interest of the City of Evanston or amend the parking restrictions in this area; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 10-11-18(G), Schedule XVIII “Residents Only Parking Districts” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 10-11-18. – SCHEDULE XVIII; RESDIENTS PARKING ONLY DISTRICTS. (G) District Seven (7): 7:00 a.m. to 9:00 a.m., Monday through Saturday: SCHEDULE XVIII (G): RESIDENTS PARKING ONLY DISTRICTS Brown Avenue Both sides Colfax Street to Grant Street Brown Avenue West side Lincoln Street to Colfax Street Central Street North side Hartrey Avenue to Walnut Avenue Central Street South side Hartrey Avenue to Elm Avenue Colfax Street Both sides Brown Avenue to Grey Avenue Colfax Street Both sides Brown Avenue to Prairie Avenue Harrison Street Both sides Pioneer Road to the west line of 2310 Harrison Street Harrison Street Both sides Hartrey Avenue to the Alley east of Prairie Avenue from 7:00 a.m. to 10:00 a.m. Monday through Saturday Page 3 of 5 A21.Page 228 of 345 73-O-23 ~2~ Harrison Street South side Pioneer Road to Hartrey Avenue Hartrey Avenue East side Central Street to the first alley south Hartrey Avenue West side Harrison Street to Lincoln Street Hartzell Street South side Walnut Avenue to Stewart Avenue Jenks Street North side Stewart Avenue to alley east of Prairie Avenue Lincoln Street North side Green Bay Road to Prairie Avenue Lincoln Street Both sides 2200 block of Lincoln Street from Pioneer Road to Hartrey Avenue Livingston Street South side Stewart Avenue to Prairie Avenue Pioneer Road East side Lincoln Street to Harrison Street Pioneer Road West side Harrison Street to Central Street Prairie Avenue Both sides Alley south of Central Street to Lincoln Street from 7:00 a.m. to 10:00 a.m. Monday through Saturday Prairie Avenue Both sides Isabella Street to Livingston Street Prairie Avenue West side Colfax Street to Grant Street Stewart Avenue East side Livingston Street to Jenks Street The following residents are eligible to apply for and purchase permits for District Seven (7): 1. Those residents having a legal address on the streets or portions of streets listed above. 2. Those residents located at 2542-2566 Prairie Avenue. 3. Those residents located at 2002-B and 2002-C Central Street. 4. Those residents having a legal address on the 1900, 2000, and 2100 blocks of Central Street that has not previously been designated as a Transit Oriented Property. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 73-O-23 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Page 4 of 5 A21.Page 229 of 345 73-O-23 ~3~ SECTION 4: Ordinance 73-O-23 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 A21.Page 230 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII Date: July 24, 2023 Recommended Action: Councilmember Reid requests the adoption of Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII. This ordinance would prohibit trucks on certain streets in the 8th ward. Council Action: For Introduction Summary: Councilmember Reid has received numerous noise complaints from residents in the area directly adjacent to Clesen Wholesale, complaining of noise nuisance created by large delivery trucks idling on residential streets as early as 4:00 AM, although Clesen's does not open or accept deliveries until 7 AM. City staff has made numerous attempts to remedy the situation. In a referral dated June 2, 2022, Councilmember Reid proposes an amendment to City Code "10-11-13. - Schedule XIII; Commercial Vehicles of Excessive Weight Prohibited from Using Certain Streets" to include the following streets: • Dewey - Kirk to Mulford • Florence - Kirk to Mulford • Mulford - Dodge to Asbury • Kirk - Dodge to Asbury" On June 8, 2022, two members of the Police Department met with Chief Executive Officer Mr. Tom Clesen at the Clesen's Wholesale office at 316 Florence to discuss ways to improve the truck traffic coming to Clesen's. A memo summarizing the meeting is attached. Since this meeting, the complaints from neighbors have subsided. A22.Page 231 of 345 Additionally, even if the amendment of the City Code were to be adopted, the following section of the City Code would allow truck traffic to the Clesen Wholesale site as the final des tination. City Code Title 10, Chapter 1, Section 9-2(A)3 states: constraints. Operational nonthe may Vehicles use -physical when truck routes characteristics of the street, intersection, or viaduct cause operational or safety problems to reach the final destination within the parameters set forth in this Subsection. Finally, the Legal Department has concerns that preventing trucks on streets adjacent to the business could mean the City faces the potential of Fifth Amendment liability exposure if there is an inverse condemnation claim—a manner in which a landowner recovers compensation for a taking of its property when condemnation proceedings have not been instituted. A memo outlining this concern is attached. Legislative History: This item was tabled to July 24, 2023 during the November 28, 2022 City Council meeting. Attachments: Ordinance 108-O-22 Map showing Clesen's location Clesen's Meeting 06_08_22 Fifth Amendment Liability memo Page 2 of 11 A22.Page 232 of 345 10/3/2022 108-O-22 AN ORDINANCE Amending City Code Section 10-11-13 – SCHEDULE XIII NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Schedule XIII of Section 10-11-13 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: In accordance with Section 10-1-9-2 of this Title, it shall be an offense to operate a commercial vehicle in excess of eight thousand (8,000) pounds upon the following streets or portions thereof: SCHEDULE XIII: COMMERCIAL VEHICLES OF EXCESSIVE WEIGHT PROHIBITED FROM USING CERTAIN STREETS Asbury Avenue (Ord. No. 12-0-91) Howard Street to Emerson Street Austin Street Ridge Avenue to Asbury Avenue Barton Avenue (Ord. No. 57-0-08) Oakton Street to south City limits at Howard Street Broadway Avenue (Ord. No. 78-0-02) Central Street to north City limits at Isabella Street Brown Avenue Cleveland Street to Greenleaf Street Brummel Street (Ord. No. 112-O- 75) Hartrey Avenue to Asbury Avenue Brummel Street (Ord. No. 57-0-08) Ridge Avenue to Barton Avenue Cleveland Street Dodge Avenue to Hartrey Avenue Dewey Avenue Davis Street to Lake Street Page 3 of 11 A22.Page 233 of 345 108-O-22 ~2~ Dewey Avenue Kirk Street to Mulford Street Dobson Street (Ord. No. 112-O- 75) Hartrey Avenue to Asbury Avenue Elmwood Avenue (Ord. No. 22-0-84) Dempster Street to Davis Street Florence Avenue Davis Street to Lake Street Florence Avenue Kirk Street to Mulford Street Fowler Avenue (Ord. No. 112-O- 75) Dempster Street to Main Street Grey Avenue (Ord. No. 58-0-93) Greenwood Street to Lake Street Grey Avenue Howard Street to Brummel Street Grey Avenue (Ord. No. 112-O- 75) Oakton Street to Greenleaf Street Hartrey Avenue (Ord. No. 58-0-93) Greenwood Street to Lake Street Hartzell Street (Ord. No. 112-O- 75) Prospect Avenue to Central Park Avenue Hinman Avenue (Ord. No. 139-0-83) Kedzie Street to South Boulevard Jackson Avenue (Ord. No. 47-0-84) Foster Street to Emerson Street Jenks Street (Ord. No. 69-0-94) Steward Avenue to alley east of Prairie Avenue Page 4 of 11 A22.Page 234 of 345 108-O-22 ~3~ Keeney Street Dodge Avenue to Hartrey Avenue Kirk Street Dodge Avenue to Asbury Avenue Laurel Avenue Emerson Street to Lyons Street Lee Street Dodge Avenue to Hartrey Avenue Leland Avenue Church Street to Emerson Street Lemar Avenue (Ord. No. 112-O- 75) Emerson Street to Lyons Street Madison Place (Ord. No. 112-O- 75) Grey Avenue to Hartrey Avenue Maple Avenue (Ord. No. 22-0-84) Dempster Street to Davis Street McDaniel Avenue Lake Street to Lyons Street McDaniel Avenue Main Street to Dempster Street Mulford Street Dodge Avenue to Asbury Avenue Prairie Avenue From the north curb line of Livingston Street north to the north City limits at Isabella Street Prospect Avenue Central Street to Park Place Seward Street Dodge Avenue to Hartrey Avenue Warren Street Dodge Avenue to Hartrey Avenue Washington Street Dodge Avenue to Hartrey Avenue Wesley Avenue (Ord. No. 112-O- 75) Dempster Street to Emerson Street Page 5 of 11 A22.Page 235 of 345 108-O-22 ~4~ SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 11 A22.Page 236 of 345 9/1/22, 6:42 PM Google Maps https://www.google.com/maps/@42.0239944,-87.6962695,294m/data=!3m1!1e3?hl=en&authuser=0 1/1 Imagery ©2022 Maxar Technologies, Sanborn, U.S. Geological Survey, USDA/FPAC/GEO, Map data ©2022 100 ft Clesen WholesalePage 7 of 11A22.Page 237 of 345 Clesen’s Update (Meeting 06/08/22) To:Chief Eddington via Chain of Command cc:Interim City Manager Gandurski From:Sergeant Brown #4 Subject:Clesen Update (Meeting 06/08/22) Date:June 09, 2022 On 06/08/22 at approximately 1300hrs, I, SGT Brown #4, along with OFC McCray #175 met with Chief Executive Officer, Mr. Tom Clesen, at the Clesen’s Wholesale office at 316 Florence. The purpose of this meeting was to discuss the following on-going complaints that have been received by multiple City of Evanston departments (including the Police Department) from neighboring residents: ●Idling trucks (and refrigeration units) in the neighborhood before 0700 hrs ●Trucks blocking the street and local resident driveways instead of using the business driveway for loading/unloading These issues were communicated to Mr. Clesen who then, in turn, provided the following information: ●Clesen Wholesale’s busiest time of the year is from May 1st until the first week of June ●Clesen’s warehouse site in Northbrook is now handling all of the business’ winter plant wares pickups and deliveries ●Towards the end of May, truck deliveries were scheduled by appointment to help alleviate truck traffic and idling in the area ●School buses and garbage trucks contributed to traffic issues on Dewey (and blocked the Clesen’s business driveway) ●Truck loading occurs only in the designated loading zones ●Nearly all of the problematic trucks are third party companies (not owned or operated by Clesen’s) ●Information is provided to the third party trucking companies that parking and idling on the surrounding neighborhood streets prior to 0700 hrs is not allowed 1 Page 8 of 11 A22.Page 238 of 345 Clesen’s Update (Meeting 06/08/22) Mr. Clesen was reasonable and aimable to solutions. He stated that he valued the safety of the residents and emphasized that he also lives in the neighborhood. The following solutions were proposed and discussed during the meeting: ●Establish an appointment time system for pickups and deliveries ●Establish an off-site staging area for trucks to wait until their scheduled appointment time ○OFC McCray will assist with facilitating introductions and communication with other local business and Clesen’s to try and establish a staging site ●Sandwich style boards posted at the driveway entrances to the business communicating the appropriate staging area and that deliveries/pickups are by appointment ●Training of Clesen’s staff and management on appropriate truck spotting and appointment schedule ○This will facilitate appropriate, more efficient use of the business driveway for pickups and deliveries Mr. Clesen and his staff will work on establishing these procedures prior to next year ’s busy season. OFC McCray will check-in with Mr. Clesen once a quarter starting in September 2022. I will monitor calls for service/complaints in reference to the Clesen’s Wholesale business and pull monthly reports. Procedure changes and training will take time to implement. Quarterly check-ins will help keep everyone on track so that new changes are implemented in a timely manner. Results and information from this point forward will be communicated to the appropriate City staff involved in this matter. Respectfully submitted, SGT Chelsea Brown #4 Officer/Dept. Member ___________________________________ Reviewed by __________________________________________ Reviewed by __________________________________________ Reviewed by __________________________________________ Reviewed by __________________________________________ 2 Page 9 of 11 A22.Page 239 of 345 To: Alison Leipsiger From: Brian George Date: September 28, 2022 Re: Fifth Amendment Takings The City is considering a prohibition or restriction on commercial vehicle use on public roads near a private business (the “Business”) in the City that often has commercial vehicles entering and departing its facilities. The noise and congestion caused by commercial vehicles has been the subject of resident complaints. A question has arisen as to whether a ban or restriction on commercial vehicles in this area will expose the City to a Fifth Amendment takings complaint. The fifth amendment to the United States Constitution provides in relevant part that “private property [shall not] be taken for public use, without just compensation.” U.S. Const., amend. V. In Hager v. City of West Peoria, 84 F.3d 865 (7th City 1996), the plaintiffs operated a tire and landfill business that was only accessible via public roads within the City. The City eventually imposed weight limits and prohibitions on trucks traveling these public roads, due to the wear and tear caused by heavy truck traffic. Faced with large trucks effectively losing access to their businesses, the plaintiffs filed suit in federal court against the city and its street department manager challenging the ordinances as violating the U.S. Constitution and Illinois state law. Plaintiffs made claims that the ordinance inversely condemned their properties, severely reduce their value, and limit their potential industrial and commercial use without fair compensation. The inverse condemnation claim was ultimately dismissed because Illinois has judicially-created remedy of inverse condemnation for property owners aggrieved by municipal legislation. The plaintiffs admitted that they had not exhausted their remedies at the state level, so federal court was an inappropriate venue for their claims at the time. However, recently in Knick v. Township of Scott, 139 S.Ct. 2162 (2019), the U.S. Supreme Court overruled prior case law and stated that a plaintiff did not need to first bring a claim in state court for just compensation under state law. The reasoning behind this was that if a claimant needed to first bring a claim under state law for a Fifth Amendment rights violation, and if the claim failed at the state court level, then “the state court's resolution of a claim for just compensation under state law generally has preclusive effect in any subsequent federal suit. The takings plaintiff thus finds himself in a Catch-22: He cannot go to federal court without going to state court first; but if he goes to state court and loses, his claim will be barred in federal court.” Page 10 of 11 A22.Page 240 of 345 Therefore, after the Knick decision, a plaintiff need not exhaust his potential remedies at the state level and can bring a Fifth Amendment takings claim at the federal law initially. The City faces the potential of Fifth Amendment liability exposure if there is an inverse condemnation claim from the Business, an inverse condemnation claim being a manner in which a landowner recovers compensation for a taking of its property when condemnation proceedings have not been instituted. A land use regulation does not result in a taking if it substantially advances legitimate governmental interests and does not deny an owner an economically viable use of its land. Although property may be regulated to a certain extent, if the regulation “ ‘goes too far,’ ” it will be recognized as a taking. No set formula determines when a regulation goes too far. Byron Dragway, Inc. v. County of Ogle, 326 Ill. App.3d 70, 73 (2001). Page 11 of 11 A22.Page 241 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Brian George, Assistant City Attorney Subject: Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries Date: July 24, 2023 Recommended Action: The Liquor Control Review Board Recommends Adoption of Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails by Craft Breweries. Council Action: For Action Summary: City Code Section 3-4-6(P-2) contains regulations for certain craft breweries in the City. The current P-2 liquor license only allows the service of beer at craft breweries. Th e Liquor Board received testimony from P-2 license holders that this limitation on service limits their ability to serve potential customers who want to visit these breweries but do not want to be limited to craft beer consumption. Ordinance 63-O-23 amends Section 3-4-6(P-2) by allowing Class P-2 license holders to dedicate a total of two tap lines to either draft wine and/or draft craft cocktails. This allows craft breweries to serve customers who may want to visit a craft brewery without being limited to the consumption of craft beer. Legislative History: The Liquor Review Board voted to approve Ordinance 63-O-23 at its June 30, 2023, meeting. Ordinance 63-O-23 was introduced at the July 10, 2023, City Council meeting. Attachments: Ordinance 63-O-23 Amending Section 3-4-6(P-2) To Allow the Sale of Wine and Cocktails A23.Page 242 of 345 7/10/2023 63-O-23 AN ORDINANCE Amending City Code Sections 3-4-6(P-2) to Allow the Service of Wine and Alcoholic Liquor at Craft Breweries WHEREAS, the City of Evanston Class P-2 Craft Brewery liquor license allows for the service of craft beer but does not allow for the service of wine or alcoholic beverages; and WHEREAS, there has been community feedback indicating that allowing the service of wine and alcoholic liquor at craft breweries would benefit both craft breweries and members of the public who want to visit one of the City’s craft breweries but do not want to consume craft beer; and WHEREAS, the Evanston City Council finds that it is in the best interests of the City to amend the City Code to allow Craft Breweries to serve limited amounts of wine and alcoholic liquor on their premises. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Table 1 of Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended as follows: P-2 Craft Brewery Beer Liquor Beer $4,000 $4,000 2 None 10 a.m. — 12 p.m. a.m. (Mon- Thu); 10 a.m. — 1 a.m. (Fri-Sat); 12 p.m. — 12 Page 2 of 5 A23.Page 243 of 345 63-O-23 ~2~ a.m.(Sun) SECTION 2: Section 3-4-6 “Classification and License Fees” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 3-4-6. – CLASSIFICATION AND LICENSE FEES. (P-2) CLASS P-2 CRAFT BREWERY license shall authorize the on-site production and storage of craft beer in quantities not to exceed nine hundred thirty thousand (930,000) gallons (or thirty thousand (30,000) barrels) per year and the sale of such beer for consumption off-premises. It also authorizes on-site sampling and retail sale for consumption of such beer by persons of at least twenty-one (21) years of age. It also authorizes the limited sale of wine and alcoholic liquor for consumption only on the premises where sold. Such craft brewery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-2 licensee to sell a container of beer for off- premises consumption unless the volume of the container is equal to or greater than twenty-two (22) ounces or .65 liters. 2. Class P-2 licensees may during authorized hours of business offer for onsite consumption samples of beer, or beer for retail sale, the beer permitted to be produced and sold pursuant to this classification. Additionally, Class P-2 licensees may dedicate a total of two (2) draft taps to either draft wine and/or draft craft cocktails. Licensees who offer servings of beer for retail sale shall provide expanded food service which includes such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing a craft beer serving(s). Licensees may arrange for the presence and operation of a mobile food vehicle on or adjacent to the licensed premises during authorized hours of business to serve food to customers. Only mobile food vehicle vendors licensed pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be present and operate. Licensees required to provide expanded food service shall comply with all applicable requirements of Title 8, Chapter 6 of the City Code. 3. Class P-2 licensees must have at least one (1) BASSET-certified site manager on- premises whenever beer is available for on-site consumption. All persons who sell, open, pour, dispense or serve craft beer shall be BASSETT certified. Class P-2 licensees must provide food service whenever beer is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site Page 3 of 5 A23.Page 244 of 345 63-O-23 ~3~ consumption. The licensee is strictly liable for complying with all provisions regarding food service. Craft beer for product sampling or retail sale for on-site consumption shall be sold and dispensed only in containers provided by the licensee. Craft beer servings for consumption on premises shall be dispensed in containers no larger than sixteen (16) ounces. Craft beer sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than the craft beer sold at retail or offered for sampling. 4. It shall be unlawful for the holder of a Class P-2 license to provide a sample of or sell any beer between the hours of 12:00 a.m. and 10:00 a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the hours of 1:00 a.m. and 12:00 p.m. on any Sunday. 5. Every Class P-2 licensee must have a valid Class 3 brewer's license from the State of Illinois. Every licensee shall maintain accurate records as to the total gallonage of beer manufactured on the premises and the total gallonage of beer manufactured on the premises and sold for consumption off-premises. Licensee shall produce said records to the City upon request. 6. Every employee of a Class P-2 licensee who participates in the production and sale of beer, pursuant to this license class, must be BASSET-certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand dollars ($4,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand ninety dollars ($4,090.00). No more than two (2) such license(s) shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 4 of 5 A23.Page 245 of 345 63-O-23 ~4~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 A23.Page 246 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Brian George, Assistant City Attorney Subject: Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit the Service of Alcohol in Glass or Plastic Containers Date: July 24, 2023 Recommended Action: The Liquor Control Review Board recommends City Council approval of Ordinance 64 -O-23, amending City Code Section 3-4-6(R-1) to prohibit the service of alcohol in glass or plastic containers. Council Action: For Action Summary: City Code Section 3-4-6(R-1) contains regulations for the R-1 Entertainment Venue liquor license, which is currently held by the vendor for Welsh Ryan Arena. Currently, the R-1 license mandates the service of alcohol in plastic containers. This can create unnecessary waste as vendors are currently required to pour beer from cans into plastic cups, and plastic cups are not always recyclable. The current requirements of the R -1 license are also inconsistent with the City's Climate Action Resiliency Plan (CARP). Ordinance 64-O-23 amends the R-1 license to prohibit the service of alcohol in glass or plastic containers at Welsh Ryan Arena events. The prohibition on glass conta iners is for safety reasons, as glass containers are susceptible to breaking if dropped and can be used as projectiles. The prohibition on plastic containers is to limit the amount of non-recyclable waste created at these events. Legislative History: The Liquor Review Board voted to approve Ordinance 64-O-23 at its June 30, 2023, meeting. Ordinance 64-O-23 was introduced at the July 10, 2023, City Council meeting. Attachments: A24.Page 247 of 345 Ordinance 64-O-23 Amending 3-4-6(R-1) Prohibiting Service of Alcohol in Glass or Plastic Containers Page 2 of 5 A24.Page 248 of 345 7/10/2023 64-O-23 AN ORDINANCE Amending City Code Section 3-4-6(R-1) to Prohibit the Service of Alcohol in Glass or Plastic Containers WHEREAS, the City of Evanston Class R-1 liquor is the liquor license for Welsh Ryan Arena on Northwestern University’s campus; and WHEREAS, the R-1 license mandates that alcohol be served in plastic cups during events at Welsh Ryan Arena; and WHEREAS, pouring beer into a plastic cup creates unnecessary waste and is at odds with the City’s Climate Action Resilience Plan (CARP); and WHEREAS, prohibiting the service of alcohol in glass or plastic containers at Welsh Ryan Arena events will be consistent with the CARP; and WHEREAS, the Evanston City Council finds that it is in the best interests of the City to amend the City Code mandate the service of alcohol in cans or compostable cups for R-1 liquor license holders. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6 “Classification and License Fees” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 3-4-6. – CLASSIFICATION AND LICENSE FEES. (R-1) CLASS R-1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption upon the premises while food service is available. 1. Such licenses shall be issued for use only in facilities with a permanently constructed seating capacity of not more than eight thousand (8,000) and not less than seven thousand (7,000) persons, designed and used for presentation of sporting events and Page 3 of 5 A24.Page 249 of 345 64-O-23 ~2~ other activities, such as recreational activities and entertainment events, and includes retail sales areas and retail food dispensing outlets, including, but not limited to, restaurant areas to accommodate liquor by the drink as well as food patronage, owned, operated and maintained by not for profit educational institutions within the designated university areas. 2. Establishments holding Class R-1 licenses must have some food service available when alcoholic liquor is being sold. 3. Alcohol may be served only on days on which there is a sporting event, recreational activity, or other entertainment event which occurs in the qualifying facility. 4. R-1 license holders shall only serve alcohol beginning one (1) hour prior to the start of the event and must cease selling alcohol no later than thirty (30) minutes prior to the conclusion of the event. For men's basketball games at Welsh Ryan Arena, alcohol sales shall end at or prior to the second half twelve (12) minute TV timeout. For women's basketball games, alcohol sales shall end prior to the start of the fourth (4th) quarter. 5. In the general admission area, all alcoholic beverages must be may not be served in glass or plastic containers. 6. No more than two (2) alcoholic beverages shall be sold to any person in any single transaction. 7. The term "university area" shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual fee for such license shall be six thousand dollars ($6,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be six thousand three hundred dollars ($6,300.00). No more than one (1) such license(s) shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 4 of 5 A24.Page 250 of 345 64-O-23 ~3~ SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 A24.Page 251 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lukasz Tatara, Interim Parking Manager Subject: Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" and Section 10-11-7 "Passenger Loading Zones, Public Carrier Stops and Stands." Date: July 24, 2023 Recommended Action: Councilmember Revelle recommends adoption of Ordinance 66-O-23, amending Title 10, Chapter 11, Section 12 Schedule XII (B) of the Evanston city code (“Parking Meter Zones”) to add metered spaces on the 1700 block of Central St. to the 4 -hour max limit portion of the code, and Title 10, Chapter 11, Section 7 “Loading Zones” to create a new “Medical Loading Zone” at 1732 Central St., between the hours of 7:00 am -5:00 pm, Monday-Friday. Committee Action: For Action Summary: Parking staff received a referral from Councilmember Revelle regarding the metered parking spaces on the 1700 block of Central Street. The referral was introduced after fielding requests from the area business owners and employees. Coldwell Banker Residential Brokerage led the initiative. The proposal calls for changing the maximum time limit from 2 to 4 hours, with fees remaining the same ($2.00/hr). The proposed language would modify approximately ten spaces on the South side of Central, from Eastwood to 1720 Central St. These spaces would be enforced from 8am-9pm Monday through Saturday to stay uniform with the enforcement hours for the parking spaces on the rest of the block. Parking staff also received a referral request to create a medical loading zone at 1732 Central St. This loading zone would replace two metered parking spaces with an unpaid loading zone. The medical loading zone would be available to all vehicles loading or unloading passengers or goods related to the nearby medical offices and would be enforced with a 30 -minute limit. The newly opened Endoscopy Center of the North Shore requested the loading zone. This new facility now neighbors the existing Cardiovascular Associates, located nearby at 1713 Central St. Given the medical facilities, Parking Services anticipates an increase in patients that may A25.Page 252 of 345 experience mobility challenges or be transported by services arriving on the block for procedures. The loading zone may facilitate safe passage for patrons arriving and departing. The proposed new language will add “Central Street-South side, from Eastwood to 1720 Central St.” to the Parking Meter Zones portion of the city code under Title 10, Chapter 11, Section 12, and will add “At 1732 Central St.- Medical Loading Zone, Monday - Friday, 7am- 5pm” to the Loading Zones schedule of the City Code under Title 10, Chapter 11, Section 7. Legislative History: Ordinance 66-O-23 was introduced at the July 10, 2023 City Council meeting. Attachments: Ordinance 66-O-23 Ameding 10-11-7 Schedule VII_ Passenger Loading Zones, Public Carrier Stops and Stands Page 2 of 4 A25.Page 253 of 345 7/10/23 66-O-23 AN ORDINANCE Amending City Code Section 10-11-7, “Schedule VII; Passenger Load Zones, Public Carrier Stops and Stands” WHEREAS, the Evanston City Council determined that there are parking and patient loading concerns on the 1700 block of Central St. for businesses on the block; and WHEREAS, certain modifications to the City Code can help to address the business owners’ concerns in this area, and WHEREAS, the Evanston City Council finds that it is in the best interest of the City of Evanston to amend the parking restrictions in this area. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 10-11-7(B), Schedule VII(B) “Loading Zones” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 10-11-7 – SCHEDULE VII(B): Loading Zones SCHEDULE VII(B): Loading Zones Central St At 1732 Central St. – Medical Loading, Monday – Friday, 7:00 A.M. to 5:00 P.M. SECTION 2:City Code Subsection 10-11-12(B) Schedule XII(B) “Parking Meter Zones” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 3 of 4 A25.Page 254 of 345 66-O-23 ~2~ SCHEDULE XII(B): Street Name Side of Street Block or Blocks Central Street South Side From Eastwood to 1720 Central Street SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 66-O-23 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 5: Ordinance 66-O-23 shall be in full force and effect after its passage and approval. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 A25.Page 255 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Elizabeth Williams, Planning Manager; Sarah Flax, Community Development Director Subject: Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance. Date: July 24, 2023 Recommended Action: The Land Use Commission recommends the adoption of Ordinances 68-O-23 and 69-O-23, an Omnibus Text Amendment Package to clarify and update regulations in the Zoning Code pertaining to signs, Transit Oriented Development (TOD) areas, unique adaptive uses, accessory structures, loading berths, patios and terraces, mixed-use markets, and adjustments to development plans. These text amendments were identified and referred by the Land Use Commission to address current zoning and land use issues that need clarification and updating immediately and that should not wait for the new Zoning Ordinance and Comprehensive Plan. The proposed Zoning Ordinance clarifications and updates meet the Standards for Approval for text amendments. CARP: N/A Council Action: For Action Summary: Background: Similar to past yearly omnibus text amendments processed and successfully adopted, the Land Use identified has staff, Zoning & with several conjunction in Commission, Planning amendments to the Zoning Ordinance that should be addressed to either provide clarification on existing policies or simple modification to the code to address today's best land use practices. P1.Page 256 of 345 The new Comprehensive Plan and Zoning Ordinance are in the beginning stages, with the City currently selecting a consulting firm and establishing a work plan. The new Zoning Ordinance is anticipated in approximately 24 months. The following text amendments are necessary now and should not wait for the new Zoning Ordinance. Proposal Overview: Amend the definition and applicability of Unified Comprehensive Sign Plans and establish a review process with the Land Use Commission as the final determining body (Chapters 3, 19). 1. The Sign Code was moved out of the Building Ordinance and into the Zoning Ordinance as part of the 2022 omnibus text amendment package to align with best practices and signage regulation/enforcement via zoning, similar to many surrounding communities. The existing regulations that were moved featured an unclear process and definitions related to Unified Comprehensive Sign Plans. The following clarifications are suggested to establish a process where the Land Use Commission is the determining body for the adoption of Unified Comprehensive Sign Plans: Unified Comprehensive Sign Plan - A plan providing specific sign type, number, placement, size, height, and design requirements for development located on premises for which unique design considerations for signs may be considered and applicable. set of criteria and a format approved by the Land Use Commission for all signs to be located on the premises of a Unified Business Center. Directory Sign - A sign intended for viewing while within a premises, either by pedestrians or those driving vehicles, and is not legible from a public right -of-way. which indicates the name and/or address the occupants of a premises of accommodating multiple occupants. Unified Business Center - A premises containing four (4) or more individual non- residential occupancies sharing a common building. Unified Sign Plans should be established in the following scenarios (but are not required): ● Frontage along two or more public rights away (excluding alleys) ● 200 feet or more of frontage ● Three or more tenant spaces within one building on a premises ● Two or more buildings on the premises ● Consist of 75,000 square feet or more of land area ● A complete application for a planned development has either been filed or has been approved for more than half or all of the premises ● Premises with unique property or building characteristics that may result in signage that does not otherwise meet the requirements of the Sign Code Unified Sign Plans should be limited to one Primary Sign with regulations that are similar to other existing portions of the Sign Code. The Primary Sign could be regulated as follows: Page 2 of 70 P1.Page 257 of 345 ● One freestanding sign per premises that does not exceed 0.1% of the lot area of the premises nor a maximum of 120 sq. ft. ● Counts as one of the allowed freestanding signs on the premises for properties that are allowed more than one freestanding sign ● Conforms with all other signage regulations A Unified Sign Plan request would include the format for all signs to be used on the premises in the center, including maximum size, color, location, illumination details, lettering type, mounting details, and (if any) landscaping details. A Unified Sign Plan request would then proceed through a process similar to the major variation process (500 ft. public notice radius, public hearing with the Land Use Commission, final determination by the Land Use Commission) and would reduce the overall need for sign variations by establishing appropriate, site-specific signage regulations for unique properties. 2. Modify eligible Major and Minor Variations related to signs and establish Standards for Approval for Major and Minor Variations related to signs (Chapters 3, 19). When the Sign Code was moved out of the Building Ordinance and into th e Zoning Ordinance, sign variations transitioned to the existing minor and major zoning variation processes, which include specific Standards for Approval. Once the change was implemented and multiple signage requests were reviewed by staff that would trig ger variations, it was determined the Standards for Approval were not appropriate for the regulation of signs. As written, the minor and major Standards for Approval may (and likely would) be interpreted so that no signage variation request could be grante d. Interpretation of the existing Standards for signage has effectively brought all sign variation requests to a halt over the last year; the only sign variation that proceeded was the building signage that proceeded on the City Council for a fiUL tall to nal determination due to the height requested. Additionally, as part of the 2022 move of the Sign Code, potential sign variations were split into minor and major variations depending on the requests. The split was based on past data of sign variations applied for and approved vs. denied. Once implemented, staff found far more sign variations triggered based on a more comprehensive interpretation of the signage regulations via a zoning lens, with an end result that a significant number of sign applications triggered major variations. Staff suggests shifting all sign variation requests to the minor variation process that is already established within the Zoning Ordinance. Most sign variation requests are for small-scale signage (i.e., blade signs, storefront signs, small freestanding signs) that are not highly impactful and should not proceed through a 90-day major variation process. The minor variation process takes approximately 30 days, and determinations may be appealed to the Land Use Commission. Before sign regulations were transferred into the Zoning Ordinance, sign variations were determined by the DAPR Committee (now defunct). New Standards for Approval for Signs are needed that are appropriate given the original intent of signage as an advertising agent and are suggested as follows: Page 3 of 70 P1.Page 258 of 345 1. Hardship. The proposed variation will alleviate some demonstrable and unusual hardship that arises due to factors including, but not limited to, location, site configuration, and/or building configuration. 2. No Prohibited Signs. The relief is not for any sign specifically prohibited by Section 6-19-6. 3. Not Harm Public Welfare. The proposed variation will not be materially detrimental to the public welfare. 4. Consistent with Intent. The proposed variation promotes the purpose of the Sign Regulations set forth in Section 6-19-2 of this Chapter. These proposed Standards for Approval for Signs are based on the previous Standards that existed for sign variations when they were located within the Building Code and are more appropriate for signage requests and evaluations. Minor variations for signs will continue to follow the established minor/fence variation process but will be determined based on the above-proposed Standards that are more appropriate for signage. 3. Amend the TOD (Transit Oriented Development) Area definition to encompass a consistent and predictable distance from mass transit lines (Section 6-18-3). The existing TOD Area definition was added to Title 6, Section 6-18-3, to be consistent with definitions provided in Title 5, specifically as they related to the Inclusionary Housing Ordinance (ordinance 117-O-16). The definition does not state a boundary distance for TOD areas; however, TOD area maps were generated, which explained the distance to be ⅛ mile from a transit station and ¼ mile from a transit station along a commercial corridor (e.g., Main Street, Central St., Chicago Ave., etc.). This distance is referenced within the City's 2017 TOD parking study as the metric for TOD areas and ultimately led to parking requirement updates for these areas. Applicable regulations have since been applied to developments within these boundaries. The zoning definition of TOD AREA should be updated to explicitly state the applicable distance from a transit station (rail only) to: TOD Area: The area that has the designation for an identified transit station and the area that is ⅛ mile from said station and ¼ mile from said station along a commercial corridor. The area provides for development that is compatible with and supportive of public transit and a pedestrian-oriented environment. On Development & Planning the made was by an 2023, 10, July amendment Committee to extend the distance of TOD areas to 1/2 mile and was approved for Introduction by City Council. The attached map shows the current TOD parcels, and 1/8, 1/4, and 1/2 mile radii from the entrances to the transit stations. 4. Clarify language and procedures for continuance requests to public hearings (Chapter 3). The Land Use Commission Rules (previously and since the most recent amendment) state requests for continuances to public hearings may be granted, while similar Page 4 of 70 P1.Page 259 of 345 language within the Zoning Ordinance states continuances to public hearings shall be granted. In this instance, may mean optional, while shall means must. In the case of a conflict between the LUC Rules and the Zoning Ordinance, the Zoning Ordinance takes effect. Therefore, in order to follow the intended language of the LUC Rules with may, a text amendment to the Zoning Ordinance is needed. The intent of establishing continuance requests as optional (may language) and at the discretion of the LUC is due to past public hearing experiences. In past years, continuances have, at times, been requested as a means to lengthen the zoning entitlement process for applicants. In those instances, continued meetings did not include any new information or testimony. By changing the Rules to may language (done in the past to the Plan Commission Rules and continued over to the LUC Rules), continuance requests could be evaluated based on their specifics and true need for additional time vs. use of a continuance as a stalling tactic. The change worked well until it was realized the wording is in conflict with the Zoning Ordinance wording of shall. State law does not require specifics on which word (and intent) is required; therefore, a text amendment to align the use of may for the granting of continuance requests is appropriate and clarifies past practice. 5. Modify the Unique Use process into a Unique Adaptive Use process that is eligible for historic and non-historic properties (Section 6-3-7, Section 6-18-3). The existing R1 - Residential Preservation Unique Use is restrictive to the point of obsolescence – being used only once since its adoption to redevelop the former District- 65 headquarters at the northwest corner of Ridge Avenue and Dempster Street. Modifications to the Unique Use Process seek to facilitate the reuse of both historic and non-historic properties, most commonly buildings of assembly and institutional or industrial uses. The modifications further seek to remove common barriers to adaptive use to incentivize the use of this code, offset rehabilitation costs, and increase overall project feasibility. Adaptive use is a central tenet of preservation planning but should not be limited to historically designated buildings. Allowing flexibility in the adaptive use of existing structures, both historic and non-historic, achieves the City's CARP goals through the retention of embodied energy, diversion of landfill waste, and a reduction in carbon footprint associated with new construction. Adaptive use further achieves affordability, economic development, and housing goals through diversified housing typologies and uses while retaining the human-scaled built fabric associated with Evanston's identity and its residents' collective memories of place. Proposed modifications to the existing code include the following updates: ● Expand Unique Adaptive Use eligibility to non-historic structures ● Expand Unique Adaptive Use eligibility to all zoning districts ● Reduce process from Planned Development requirements (i.e., mailing radius and Standards for Approval) to Use requirements (noting a Planned Special Development could also be triggered if new structures/additions are proposed in conjunction with the Unique Adaptive Use). Page 5 of 70 P1.Page 260 of 345 ● Elimination of parking requirement (noting sites are typically built up and additional parking is not feasible, and subject to Special Use approval that may require additional or off-site parking as a condition) Staff is aware of a variety of properties that are currently seeking redevelopment that would benefit from the updated Unique Adaptive Use process, including multiple religious institutions that are looking to downsize or sell existing structures (ex. 2715 Hurd). 6. Clarify language that prohibits curb cuts to the street when alley access is present in Residential Districts (Chapter 8). The Zoning Ordinance currently states that any zoning lot in the R1, R2, R3, and R4a District (low-density residential) that is served by an alley is prohibited from establishing a driveway/curb cut through the front yard. The code states: In the [R1, R2, R3, R4a] district on any zoning lot served by an open alley, access to any on-site parking, enclosed or unenclosed, shall not cross the front lot line subject to the following exception: On properties improved with legally existing street loading garages or other on-site parking both served by legally existing curb cuts, as of the effective date hereof, said street loading garages or other on-site parking may be replaced even if on-site parking can access the subject property by an alley. The regulation is intended to limit driveways that cross public sidewalks and have direct street access when there is a safer option available. Curb cuts to the street disrupt the public sidewalk and increase the chance of conflict between pedestrians and vehicles. The Zoning Ordinance does not require the elimination of an existing driveway to a street, and any existing curb cut and driveway may be maintained and resurfaced. The wording of the regulation does not contemplate corner properties and the pot ential for curb cuts along the street side yard (rather than the front yard). Following a recent application for a curb cut for a driveway along a street side yard at a property with alley access, staff determined the intent of the regulation is to limit c urb cuts to the extent possible, including along a street side yard, and therefore requests a modification to the existing requirement to add language to include "or street side yard" to the curb cut prohibition. 7. Clarify accessory structure required setbacks and yards in non-residential districts (Section 6-4-6). Within the Zoning Ordinance, each individual zoning district features a table that lists required setbacks. Residential District tables feature setbacks for the following: Residential Structures (principal) Non-residential Structures (principal) Accessory Uses and Structures Page 6 of 70 P1.Page 261 of 345 Additional regulations for accessory uses and structures in residential districts are provided in Chapter 4, including what yards accessory structures are allowed within and including reduced side yard setbacks for accessory structures located in rear yard s (3' required instead of 5'). Non-residential districts also list setbacks. However, non-residential districts do not list required for regulations structures. and Additional accessory for setbacks uses accessory uses and structures in non-residential districts are provided in Chapter 4 as well, including what yards accessory structures are allowed within and including a 5' alley setback requirement for structures used for required parking. The Zoning Ordinance is silent regarding required setbacks in non-residential districts (other than the 5' alley setback requirement for structures used for required parking). Past policy established by zoning is that non-residential accessory structure setbacks are the same as residential accessory structure setbacks (typically 5' for side yards and 3' for rear yards, except for structures used for parking). There are non -residential districts that feature reduced setback requirements (including 0' setbacks). In those instances, it is unclear if the required setback should be interpreted as similar to residential requirements or if the required setback should be interpreted as further reduced to follow the principal structure/building envelope setbacks. If interpreting the regulation to follow the principal structure/building envelope setbacks, rear yards (which typically feature increased principal structure setbacks) would be much more limited. nonrequests clarification Staff that -accessory (excluding structures residential structures used for required parking) should follow the accessory structure setbacks for residential districts or principal structure setbacks for the specific non-residential district, whichever is less. 8. Clarify open parking required setbacks and yards also apply to loading berths (Section 6-4-6, Chapter 16). Open parking setbacks are listed within the setback table for each zoning district in the Zoning Ordinance. Open parking is typically allowed in rear yards only and with 5' setbacks, though it does vary slightly by district. Loading berths are required for larger developments, based on use and square footage. Loading berth requirements depend on small (10' x 35') or large (12' x 50'), and may only be open to the air when located in rear yards. There is no mention of loading berth setbacks. It is logical to apply open parking setbacks to open loading berths (enclosed loading berths are regulated by building setbacks as part of the building envelope). This will most often apply to rear yard setbacks but may apply to other yard setbacks in conjunction with a variation/site development allowance to be open to the air in said yard(s). Staff requests a codified clarification that open parking setbacks also apply to open loading berths. Page 7 of 70 P1.Page 262 of 345 9. Clarify definitions, yards, and setbacks for Patios and Terraces (Section 6-18-3, Section 6-4-6). The Zoning Ordinance features regulations for both patios and terraces, including the following: Patio - A portion of a lot that is improved with a hardscape material at grade detached anywhere on a lot or attached to the house in side or rear yards. Terrace - An uncovered outdoor surface attached to the building and located between the building and the right-of-way. When roofed, a terrace shall be considered a porch. The two uses and their similar but different definitions, combined with different yard and setback regulations (or absence thereof), regularly create confusion for applicants and staff. The accessory structure yard chart (Table 4-A in the Zoning Ordinance) includes the following regulations (with decks included for reference) for accessory structures (attached to the principal structure or freestanding) relating to principal structure setbacks. Staff suggests the following modifications: Allowed in Required Yard Allowed in Residential or Commercial Deck Rear Both Terraces at grade Front (and Street Side) Side Rear Both Patio Rear Both Since Table 4-A regulates both attached and freestanding uses/structures (which is clarified in the table sub-description), the title of Section 6-4-6-3 (in which the table is located) should be clarified and changed to: 6-4-6-3. - Allowable Accessory Uses and Structures (Detached from Principal Structure) Staff also suggests the elimination of the definition of Terrace so that the use no longer exists within the Zoning Ordinance and such structures/uses are only regulated as Patios, with a new and simplified Patio definition of: Terrace - An uncovered outdoor surface attached to the building and located between the building and the right-of-way. When roofed, a terrace shall be considered a porch. Page 8 of 70 P1.Page 263 of 345 Patio - An unroofed area improved with a hardscape material that is not a walkway or open parking space and is intended for recreational use. Altogether, the proposed modifications do not change the policy or intent of any existing regulations. Front yard terraces are effectively front porches, and side and rear yard terraces are effectively patios. Patios are allowed in side yards only when attached to the principal structure and outside of the required side yard principal structure setback (typically 5') and are allowed within a required rear yard principal structure setback (typically 30') per the chart above, or within any other part of the rear yard as long as 3' setbacks to all properties remain (similar to other accessory structures including decks). 10. Establish a Mixed-Use Market as an eligible principal use in non-residential and non- university districts (Title 6, Section 6-18-3). A mixed-use market is intended to be a multi-business facility that features a variety of uses that are retail or service-oriented in nature. The variety of businesses, which are often unique business models that are not easily classified within the Zoning Ordinance, and which may be pop-up or start-up businesses, draw patrons to one central location, which helps all of the businesses while also keeping costs down, much like a traditional suburban mall. Mixed-use markets often exist in repurposed warehouses or industrial buildings that feature significant indoor square footage that would otherwise sit vacant. Mixed-use markets are regulated on the whole by zoning rather than by each specific individual use. Since the Zoning Ordinance does not currently contemplate a mixed -use market as an eligible use in any district, every individual business must comply as a permitted/administrative review/special use in the district in which the market is located. A potential zoning definition for the use could be: Mixed-Use Market - One facility that features a variety of sub-uses, often start-ups and unique or innovative local businesses, that encourage cross-patronage in one experience. Some sub-uses may not be listed or eligible uses within the zoning district the facility is located, but may be allowed when the majority of the sub -uses are retail, restaurant, and/or service oriented in nature. Evanston does have properties that could benefit from this type of regulation. For example, in 2021, a mixed-use market concept requested special use approval for a Business/Vocational addin School The uses. permitted six to ition other Business/Vocational School use triggered the special use requirement. It would have been more appropriate for the entire mixed-use market model to trigger a zoning process since the Business/Vocational School was only 1/7th of the businesses intending to operate in the nearly 12,000 sq. ft. space. The overall impact considered in the special use process (see 2021 ZBA Packet (p.69) and Minutes) was related to the entire mixed- use market business model. In this instance, given the intensity of the proposed uses (estimated at nearly 100 combined employees and customers at any one time) in a non - retail-oriented (industrial) area adjacent to low-density residential uses and not within a transit or pedestrian-oriented area, the special use process was helpful for establishing Page 9 of 70 P1.Page 264 of 345 appropriate conditions for operation. The special use was approved by Ordinance 34 - O-21, including conditions, but the business model has not opened to date. Another example is 2510 Green Bay Road, commonly known as the Hack Studio building, which requested three special uses in 2019: one for commercial indoor recreation (group boxing studio), a banquet hall, and commercial indoor recreation (escape room). Both requests for commercial indoor recreation were granted, and the banquet hall use was withdrawn prior to City Council among opposition from adjacent property owners due to concerns regarding noise and parking for large events. The approved special uses did not include additional conditions. Both businesses are currently in operation, and other businesses, including multiple office uses, operate within the nearly 15,000 sq. ft. facility. Recently, Foxtrot, a smaller chain business with locations in Chicago, has expressed interest in locating in downtown Evanston. Foxtrot is a unique business model that combines a grocery store, convenience store, quick-serve restaurant, and full-service bar with indoor and outdoor seating. The business does not fit any one existing zoning definition but could be regulated as a Mixed Use Market. Other communities have found success in repurposing large indoor areas for mixed -use markets. For example, Time Out Market in Chicago brings 18 restaurants together in a 50,000-square-foot area that is highly successful as an eatery destination. A variety of other successful mixed-use markets exist within the Fulton Market District/West Loop area of Chicago that previously served as a meat-packing and warehousing area. The City of Chicago regulates the area under the Fulton Market Innovation District Plan, which includes historic preservation, design guidelines, streetscape improvements, and zoning regulations that include overlay districts that allow expanded residential and commercial uses now, with requirements for rezoning or planned developments at larger sites. The following zoning regulations are proposed based on the intent and common uses of each zoning district and the need to add conditions for approval when the use is larger/more impactful: B1, B1a, B2, B3 C1, C1a, C2 D1, D2, D3, D4, RP O1 Ms Is oCSC Mixed- Use Market - 7,500 sq. ft. or less A P P A P P A Mixed- Use Market - over 7,500 and S A P S A A S Page 10 of 70 P1.Page 265 of 345 less than 20,000 sq. ft. Mixed- Use Market - over 20,000 sq. ft. S S S S S S S Suggested zoning regulations are based on 7,500 sq. ft. and 20,000 sq. ft. cutoffs, which are existing limits within the Zoning Ordinance that distinguish between permitted and special uses in certain zoning districts. The new use is suggested as a Permitted Use when 7,500 sq. ft. or less in Commercial (C) Districts (typically feature on-site parking and do not allow dwelling units except in newer-construction mixed-and (M) Transitional Manufacturing buildings) use and Industrial (I) Districts that often feature on-site parking and do not allow dwelling units. The use is suggested as a Permitted use in the downtown area up to 20,000 sq. ft. since the density and variety of uses are expected in the urban center, and ample parking is available in nearby parking garages. Mixed-Use Markets are suggested as an Administrative Review Use when 7,500 sq. ft. or less in Business (B) Districts, the Office (O1) District, and in the oCSC Central Street Overlay District since these districts trend towards neighborhood areas with dwelling units in the vicinity, and where available parking is often limited. Uses within the oWE - WE1 subdistrict of the West Evanston Overlay District follow the anticipated future zoning (either residential (typically R4) or commercial (typically B districts)) and are regulated according to those districts. In districts listed above (except for the downtown area), suggested regulations increase (from Permitted to Administrative Review Use, or from Administrative Review Use to Special Use) once the use is larger than 7,500 sq. ft. since the impact of the use may require additional oversight at that point. (The downtown area switches from a Permitted to Special Use after 20,000 sq. ft.). Any use approved as an Administrative Review Use or Special Use may hav e conditions for approval for concerns such as hours of operation, parking, noise, sustainability, prohibition of certain uses (given the mixed-use model), re-review at staff level for certain use changes, etc. Uses within the mixed-use market model are expected to largely self- regulate since a use that negatively impacts the other uses within a space is unlikely to occur and would be handled by the operations manager or property owner. Establishing a Mixed-Use Market as an eligible use with appropriate (but not overly burdensome) existing zoning regulations will encourage the use of warehouse structures and larger brick-and-mortar commercial spaces that often sit vacant, while also encouraging economic development, pop-up businesses, unique business types, Page 11 of 70 P1.Page 266 of 345 and cross-patronage of retail and service-oriented businesses that increase the tax base. 11. Clarify and modify the process for Adjustments to Development Plans for Planned Developments (Section 6-3-6-12). Originally referred by the Land Use Commission due to a Major Adjustment for the Ann Rainey Apartments at 999 Howard that did not seek any modifications to zoning relief, this text amendment was discussed and unanimously recommended by the Land Use Commission on October 12, 2022. The recommended text amendment was not placed on the City Council agenda and is, therefore, now part of the Omnibus Text Amendment Package. Planned Developments must be constructed in "substantial compliance with the documents and testimony on record," as shown throughout the zoning entitlement process and when approved by the City Council. Proposals sometimes requ ire adjustments due to a variety of factors, such as site engineering, construction costs, material availability, and changing market demands. These adjustments are currently distinguished in the Zoning Ordinance as follows: Major Adjustment Minor Adjustment Requested Change by Developer • Anything not listed as a qualifying Minor Adjustment • Altering a structure by up to ¼ the distance previously approved; • Altering any circulation element by up to ¼ the distance previously approved; • Altering open space by not more than 20%; • Altering the final grade by not more than 20%; • Altering landscaping elements by not more than 20%; • Altering utility equipment Process Full PD Process: Administrative Process: 1. Zoning Analysis (if needed) Page 12 of 70 P1.Page 267 of 345 1. Zoning Analysis (if needed) 2. Internal staff review 3. LUC public hearing 4. P&D/CC 2. Internal staff review 3. Determination by Zoning Administrator Fees $1,000 (if needed) + $2,200 $1,000 (if needed) + $1,000 Timing 90-120 days 15-30 days The current codified process establishes arbitrary percentage cutoffs for changes to Planned trigger or Major changes Minor whether and Developments those Adjustments. This threshold does not take into account whether the changes proposed substantially alter the impact on adjacent properties or to the greater neighborhood. Additionally, does Adjustments Minor and not between threshold the Major appropriately relate to changes in Site Development Allowances. The current codified process (building Allowances Development Site to certain for allows changes locations, site boundaries, circulation elements) as Minor Adjustments that do not require an updated Planned Development ordinance. This means the degree of zoning relief granted is changing, but the official document that notes the zoning relief granted (Planned Development Ordinance) is not changing. Adjusting developments in this way is not the best practice and makes recordkeeping and approvals/denials confusing over time. The current process also means Minor Adjustments that change Site Development Allowances are not given public notice or a public hearing at the Land Use Commission or a final determination by the City Council. Proposed Regulations: Regulations should be updated so that significant changes to Planned Developments all qualify as Major Adjustments and include a public hearing before the Land Use Commission and a final determination by the City Council. While small changes, as well as changes proposed, are not within the purview of the Land Use Commission and final determination by the City Council. While small changes, as well as changes proposed that are not within the purview of the Land Use Commission (such as public benefits), qualify as Minor Adjustments and are reviewed by P&D with a final determination by the City Council. Proposed changes result in the following updated processes: Major Adjustment Minor Adjustment Requested Change by Developer • Any change in development plan that creates a new Site Development Allowance All other changes that do not qualify as Major Adjustments, including: • Any change in development plan that does Page 13 of 70 P1.Page 268 of 345 • Any change that increases the impact of an approved Site Development Allowance not create a new Site Development Allowance • Any decrease in the impact of an existing Site Development Allowance • Change to facade and/or building materials • Change to conditions and/or public benefits Process Full PD Process; 1. Zoning Analysis (if needed) 2. Internal Staff Review 3. LUC public hearing 4. P&D/City Council Shortened PD Process: 1. Zoning Analysis (if needed) 2. Internal Staff Review 3. P&D/City Council Fees $1,000 (if needed) + $2,200 $1,000 (if needed) + $1,000 Timing 90-120 days 30-45 days As proposed, Major Adjustments are significant development changes that include zoning relief (Site Development Allowances) and require the entire Planned Development process to ensure proper public input and transparency. Minor Adjustments are development changes that do not add additional impact (but may change the impact) and are therefore provided a fast -tracked public process that proceeds straight to P&D/City Council (rather than the current codified Minor Adjustment process that is too specific and rarely applies). These proposed amendments are intended to clarify and improve policies and processes while enacting updates that follow best practices that are compatible with the Evanston community and built environment that should not wait until the f ull Zoning Ordinance is rewritten. The proposed omnibus amendments adhere to the Standards for Amendments (Section 6 -3-4-5) as required for text amendment updates to the Zoning Ordinance. Land Use Commission Meeting Packet - May 24, 2023 Page 14 of 70 P1.Page 269 of 345 Legislative History: March 22, 2023 - The Chair of the Land Use Commission made a referral, pursuant to LUC Rules and Section 2-19-4-B of the City Code, for staff to initiate an Omnibus Text Amendment Package for 12 specifically stated zoning regulations that need clarification or updates to best practices. The referral was transmitted in writing on March 23, 2023, and is attached). May 24, 2023, LUC - The Land Use Commission reviewed the comprehensive Omnibus Text Amendment Package per the Commission's referral request. Commissioners found the Standards for Amendments met for all proposed text amendments and recommended unanimous approval. July 10, 2023 - An amendment was made by the Planning & Development Committee to extend the distance of TOD areas to 1/2 mile, and the Amended Omnibus Text Amendment was approved for Introduction by City Council. Attachments: Ordinance 68-O-23 - Omnibus Text Amendment Package (ordinance 1 of 2) as amen ded Ordinance 69-O-23 - Omnibus Text Amendment Package (ordinance 2 of 2) Referral from Land Use Commission Chair - March 22, 2023 Land Use Commission Draft Meeting Minutes Excerpt - May 24, 2023 TODAnalysisMap Page 15 of 70 P1.Page 270 of 345 07/10/2023 68-O-23 AN ORDINANCE Amending Title 6 of the City Code with an Omnibus Ordinance (1 of 2) to provide Clarifications and Updates the Zoning Ordinance WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that prot ect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule unit be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and, WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and, WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS, the Evanston Land Use Commission (“LUC”), in its capacity as a recommending body to the Evanston City Council on policy and amendments to Page 16 of 70 P1.Page 271 of 345 68-O-23 ~2~ the Zoning Ordinance as the relate to the present and future development or redevelopment of land as identified in the Comprehensive General Plan, pursuant to Section 2-19-4 of the Evanston City Code of 2012, finds the below changes to the Zoning Ordinance necessary to further the goals and objectives of the Comprehensive Plan; and WHEREAS, the LUC has adopted Rules of Procedure in which they may request Community Development Department staff to assist in carrying out their duties as outlined in Section 2-19-4 of the Evanston City Code of 2012 and staff prepared draft Code Amendments for the consideration of the LUC to this effect; and WHEREAS, following due and proper publication of notice in Pioneer North not less than fifteen (15) nor more than thirty (30) days prior thereto, the Evanston Land Use Commission (“LUC”) conducted a public hearing on May 24, 2023 regarding case no. 23PLND-0006 to consider the proposed Code Amendments at which evidence, testimony, and exhibits in support of the Code Amendments were presented, and at which interested parties were provided the opportunity to provide public comment; and WHEREAS, after having considered the evidence presented, including the exhibits and materials submitted, and public testimony provided, the LUC foun d that: A. The proposed Code Amendments are consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. B. The proposed Code Amendments are compatible with the overall character of existing development in the neighborhoods to which the Page 17 of 70 P1.Page 272 of 345 68-O-23 ~3~ amendments will apply. The proposed Code Amendments address various issues and clarifications that have arisen over time. These changes are not expected to significantly alter the character of neighborhoods. C. The proposed Code Amendments will not have an adverse effect on the value of properties within the City. The proposed amendments aim to improve conditions on properties by addressing issues such as signage regulations and consistent language and expectations. D. The proposed Code Amendments will not negatively impact the provision of public facilities and services. WHEREAS, after making its findings as set forth herein, the LUC recommended approval of the proposed Code Amendments pursuant to Sections 6-3-4- 5 and 6-3-4-6 of the Zoning Ordinance by a vote of six (6) “yes” votes and zero (0) “no” votes with three (3) absent to the Planning and Development Committee (“P & D Committee”) of the City Council approval thereof; and WHEREAS, on July 10, 2023, the P & D Committee held a meeting in compliance with the Illinois Open Meetings Act, received input from the public, carefully considered the findings and recommendation for approval with modifications by the LUC in case no. 23PLND-0006 as outlined herein, concurred with said findings, and recommended approval of the proposed Code Amendments to the City Council; and WHEREAS, at its meetings on July 10, 2023, and July 24, 2023, held in compliance with the Open Meetings Act, the City Council considered the aforementioned findings of fact related to the proposed Code Amendments, as Page 18 of 70 P1.Page 273 of 345 68-O-23 ~4~ recommended by the LUC and the P & D Committee and amended and outlined herein; and WHEREAS, the City Council finds that it is in the best interest of the City of Evanston to codify these changes. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Council has considered the findings and recommendations of the LUC and the P & D Committee with regard to the proposed Code Amendments as outlined herein and the foregoing recitals are hereby found and adopted as fact with regard to the proposed Code Amendments. SECTION 2: Section 6-19-3 “Definitions” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-19-3. - DEFINITIONS. (C) Definitions. The following words and terms, wherever they occur in this Chapter, shall be defined as follows: UNIFIED COMPREHENSIV E SIGN PLAN. A plan providing specific sign type, number, placement, size, height, and design requirements for development located on premises for which unique design considerations for signs may considered and applicable. set of criteria and a format approved by the Land Use Commission for all signs to be located on the premises of a Unified Business Center. DIRECTORY SIGN. A sign intended for viewing while within a premises, either by pedestrians or those driving vehicles, and is not intended to be legible from a public right-of-way.which indicates the name and/or address of the occupants of a premises accommodating multiple occupants. UNIFIED BUSINESS CENTER. A premises containing four (4) or more individual nonresidential occupancies sharing a common building. SECTION 3: Section 6-19-5, “Exempt Signs” of the Evanston City Code of Page 19 of 70 P1.Page 274 of 345 68-O-23 ~5~ 2012, as amended, is hereby amended as follows: 6-19-5. - EXEMPT SIGNS. (L) Directory Interior Signs. Signs which are located on the interior of a premises and which are exclusively oriented to persons within that premises to guide pedestrians to individual businesses on the site. Such signs shall be limited to a maximum of one (1) square foot per occupant listed on the sign. SECTION 4: Section 6-19-9 “Permitted Sign Types” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-19-9. PERMITTED SIGN TYPES. (J) Unified Business Center Sign Plans. 1. Unified Comprehensive Sign Plan Applicability. a. No permit shall be issued for a permanent sign to be located on a premises for which unified business center until a Unified Sign Plan (fka. “comprehensive sign plan” or “sign district plan”) has been approved for the premises center unless there as described in Section 6-19-14 of this Chapter, and said sign complies with the provisions thereof. b. A Unified Sign Plan may be requested for premises which have one or more of the following attributes: i. Frontage along two or more public rights away (excluding alleys). ii. 200 feet or more of frontage. iii. Three (3) or more tenant spaces within one building on a premises. iv. Two or more buildings on a premises. v. Consist of 75,000 square feet or more of land area. 2. Center Identification Primary Sign. In addition to the signs permitted for each separate occupant, A Unified Sign Plan may be requested there may include one (1) freestanding identification sign for the premises if the premises otherwise meets the requirements to allow a freestanding sign or signs stated in this Chapter itself. Primary signs shall only be of the freestanding sign type. a. Said identification sign may only include the name, address, or graphic logo of the center. b. The permitted sign surface area of said primary identification sign shall not exceed an area equivalent to one-tenth of one percent (0.1%) of the lot area of the premises nor a maximum of one hundred twenty (120) square feet. This sign shall be in lieu of the freestanding sign or signs allowed per property in this Chapter. Page 20 of 70 P1.Page 275 of 345 68-O-23 ~6~ c. Unless specifically exempted by the provisions of the approved Unified Sign Plan comprehensive sign plan for the unified business center, said primary identification sign shall conform to all other of the regulations (except those governing number and area) for individual permanent signs allowed by types found elsewhere in this Chapter. 3. Directory Signs. In addition to the permitted identification sign for the center, a unified business center may have common directory signs to guide pedestrians to individual businesses on the site. Such signs shall be limited to a maximum of one (1) square foot per occupant listed on the sign. (JK) Vehicular Dealership Signs. 1. Number. a. Each dealership may have one (1) freestanding sign. Each parcel may have no more than two (2) freestanding signs. In the event a business entity consists of multiple dealerships, no more than two (2) dealership signs may appear on one (1) freestanding pole. b. One (1) wall sign per business entity. 2. Area. a. The maximum gross surface area for freestanding signs is one hundred forty (140) square feet per sign face. b. For wall signs, the maximum gross surface area must not exceed twenty-five percent (25%) of the square foot area of the facade to which the sign is attached. 3. Location. a. Freestanding Signs. i. Freestanding signs are permitted at the lot line. ii. Freestanding signs shall be separated by a minimum of fifty feet (50'). b. Wall Signs. i. Wall signs are not to extend above the roofline of the wall upon which the sign is attached. ii. Height. Freestanding signs erected after the effective date hereof shall not exceed twenty-five feet (25'). Freestanding signs in existence prior to that time shall not exceed their preenactment height. c. Uniform Sign Package. When a dealership changes ownership or acquires a new vehicle line, no new sign(s) may be erected and no modifications to existing signs may be made without the owner having filed a sign package with the City and receiving the City's approval therefor. d. Flags. i. Flags may be used on used car lots only, provided that: 1. They are of uniform color; and Page 21 of 70 P1.Page 276 of 345 68-O-23 ~7~ 2. Worn flags are replaced so as to maintain a neat appearance. 4. Conflict With Other Provisions of This Chapter. In the event of a conflict between this Subsection (JK) and the other provisions of this Chapter, this Subsection shall prevail. (KL) Temporary Real Estate Signs. For temporary, nonilluminated real estate signs for multi-family, residential projects, the permitted regulations are as follows: 5 to 36 dwelling units = 32 square foot maximum, 10'0" maximum sign height All temporary real estate signs shall be limited to a maximum of twelve (12) months total duration, or until all the units are sold. (LM) Blade Signs. 1. Position. Blade signs shall be project from and be perpendicular to a building's facade, and the top of any such sign shall not be more than fifteen (15) feet six (6) inches above grade at the building. 2. Area. Blade signs shall not measure more than two (2) feet wide nor more than three (3) feet high. 3. Clearance. The bottom of any blade sign shall be at least seven (7) feet six (6) inches above grade at the building. 4. Illumination. Blade signs shall not be illuminated. 5. Number. There shall be no more than one (1) blade sign per business. SECTION 5: Section 6-19-14 “Unified Business Center” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-19-14. - Unified Sign Plans Business Center. No permit shall be issued for a sign to be located in a unified business center until a comprehensive sign plan has been approved for the center and the sign complies with the provisions hereof. (A) Comprehensive Sign Plan Approval. Approval of a comprehensive sign plan for a unified business center shall be at the discretion of the Land Use Commission in accordance with the criteria noted herein. (B) Site Plan Review. No permit shall be issued for a sign, and no final approval shall be granted for a comprehensive sign plan prior to review and approval by the Land Use Commission of all comprehensive sign plans. (C) Application Content. In addition to the requirements listed for permit applications in Subsection 6-19-10(B) of this Chapter, the application for a comprehensive sign plan for a unified business center shall include a format for Page 22 of 70 P1.Page 277 of 345 68-O-23 ~8~ all signs to be used in the center, including their maximum size, color, location, illumination details, lettering type, mounting details, and (if any) landscaping details. A. Applicability. 1. No permit shall be issued for a permanent sign to be located on a premises for which a Unified Sign Plan (fka “comprehensive sign plan” or “sign district plan”) has been approved for the premises unless the sign complies with the provisions thereof. 2. A Unified Sign Plan may be requested for premises which have one or more of the following attributes: a. Frontage along two or more public rights away (excluding alleys). b. 200 feet or more of frontage. c. Three (3) or more tenant spaces within one building on a premises. d. Two or more buildings on a premises. e. Consist of 75,000 square feet or more of land area. f. A complete application for a planned development has either been filed or has been approved for more than half or all of the premises. 3. A Unified Sign Plan may also be requested for premises which have unique property or building characteristics that may result in signage that does not otherwise meet the requirement s of this Chapter. A Unified Sign Plan shall not be requested for signage for premises that do not meet at least possess at least one of the above attributes. A Unified Sign Plan is not intended to be requested in lieu of a Minor or Major Variation. 4. Primary Sign. A Unified Sign Plan may include one (1) freestanding sign for the premises if the premises otherwise meets the requirements to allow a freestanding sign. Primary signs shall only be of the freestanding sign type. a. The permitted sign surface area of said primary sign shall not exceed an area equivalent to one-tenth of one percent (0.1%) of the lot area of the premises nor a maximum of one hundred twenty (120) square feet. b. This primary sign shall be in lieu of the freestanding sign. If the property is allowed more than one (1) freestanding sign, the primary sign shall be in lieu of one of the allowed freestanding signs. c. Unless specifically exempted by the provisions of the approved Unified Sign Plan, said primary sign shall conform to all other regulations (except those governing number) for individual permanent signs allowed by this Chapter. B. Application Content. In addition to the requirements listed for permit applications in Subsection 6-19-10(B) of this Chapter, the application for a unified sign plan comprehensive sign plan for a unified business center Page 23 of 70 P1.Page 278 of 345 68-O-23 ~9~ shall include a format for all signs to be used on the premises in the center, including their maximum size, color, location, illumination details, lettering type, mounting details, and (if any) landscaping details. C. Review Procedure; Decision. 1. Determination of Completeness of Application: Within ten (10) working days after receipt of an application for a unified sign plan described in this Chapter 19, the Zoning Administrator or his/her/their designee shall determine whether the application is complete. If the Zoning Administrator or his/her/their designee determines that the application is complete, he/she/they shall notify the applicant in writing that the application has been accepted for filing. If the Zoning Administrator or his/her/their designee determines that the application is not complete, he/she/they shall notify the applicant in writing, specifying the deficiencies of the application, including any additional information which must be supplied, and that no further action need be taken by the City on the application until the deficiencies are corrected. 2. General Notice of Public Hearing: After determining the unified sign plan application is complete, the Zoning Administrator or his/her/their designee shall shall cause notice of a public hearing before the Land Use Commission to be published not more than thirty (30) days nor less than fifteen (15) days before the date of the hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. In addition to the aforementioned notice, the City will also provide notice, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, does not invalidate any such amendment Such notice is sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. 3. Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing. Additionally, the published and mailed notices shall contain the following: a. A statement indicating that the petition is a request for special use approval; Page 24 of 70 P1.Page 279 of 345 68-O-23 ~10~ b. The address of the subject property requesting the special use; c. The current zoning classification of the property requesting the special use; d. The time and place where the petition proposing to amend the Zoning Ordinance will be available for examination for a period of at least ten (10) days prior to the public hearing; e. The name of the person responsible for giving notice of the public hearing by publication or by mail, or by publication and mail; f. Any other information requested by the Commission, as the case may be; and g. A statement that after the conclusion of the hearing the matter will be submitted to the City Council for its action and forward his/her/their written report to the Land Use Commission. Approval of a comprehensive sign plan for a unified business center shall be at the discretion of the Land Use Commission in accordance with the criteria noted herein. 4. Land Use Commission Decision: Following the close of the public hearing, the Land Use Commission shall either approve, approve with conditions, or deny the application for a unified sign plan. D. Standards Criteria. The standards criteria used by the Land Use Commission in its review of the proposed unified comprehensive sign plan for a unified business center shall include: 1. Scale and Proportion. Every sign shall have good scale and proportion in its design and in its visual relationship to the other signs, buildings and surroundings. 2. Integral Elements. The signs in the plan shall be designed as integral architectural elements of the building and site to which they principally relate and shall not appear as incongruous "add-ons" or intrusions. 3. Restraint and Harmony. The colors, materials and lighting of every sign shall be restrained and harmonious with the building and site to which it principally relates. 4. Effective Composition. The number of graphic elements and letters shall be held to the minimum needed to convey each sign's message and shall be composed in proportion to the area of the sign's face. 5. Compatibility. Each sign shall be compatible with signs on adjoining premises and shall not compete for attention. 6. Unified Image. The effect of the signs proposed in the plan shall be the establishment of a unified image for the center. SECTION 6: Section 6-3-8-2 “Authority” of the Evanston City Code of Page 25 of 70 P1.Page 280 of 345 68-O-23 ~11~ 2012, as amended, is hereby amended as follows: 6-3-8-2. - AUTHORITY. The Zoning Administrator, the Land Use Commission, and the City Council, as the case may be, are authorized to approve, approve with conditions, or deny requested variations in accordance with the provisions of this Section 6 -3-8 as follows: (A) The Zoning Administrator is delegated the authority to grant "minor variations", and "fence variations", and “sign variations” as defined in Section 6-3-8-3 of this Chapter; (B) The Land Use Commission is delegated the authority to hear appeals from decisions of the Zoning Administrator regarding minor variat ions, and fence variations, and sign variations; to grant family necessity variations;, and to grant "major variations," as defined in Section 6-3-8-3 of this Chapter, except as limited below, and combined applications for major and minor variations; and (C) The City Council shall retain the authority to grant major variations pertaining to off-street parking for all uses other than single-family and two-family residential, off-street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, and townhouse orientation. SECTION 7: Section 6-3-8-3 “Authorized Variations” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-8-3. - AUTHORIZED VARIATIONS. The following variations from this Ordinance are authorized: (A) Minor Variations: 1. Minor Variations consisting of the following types shall be for all uses (residential and commercial) unless specified differently below: a. Accessory structure requirements. b. Yard obstruction requirements beyond those permitted in Section 6- 4-1-9(B). c. Setbacks necessary for an upper floor to align with a legally nonconforming setback below (for single-family and two-family uses only). 2. Minor variations consisting of the following types shall be for single-family and two-family uses only and may be granted up to a maximum of thirty- five percent (35%): a. Front, side, and rear yards and setbacks. b. Height. c. Lot width. Page 26 of 70 P1.Page 281 of 345 68-O-23 ~12~ d. Building lot coverage. e. Impervious surface. f. Dormer size and location. g. Modification of a residence to meet the special needs of the disabled. 3. Minor variations for signs consisting of the following types shall be for nonresidential uses only, excluding vehicular dealerships, and may be granted by a maximum of up to thirty-five percent (35%): (a) Wall sign height. (b) Blade sign height and/or area. (B) Fence Variations: Variations from the requirements for fences, set forth in Section 6-4-6-7, "Special Regulations Applicable To Fences," of this Title may be granted subject to the standards and conditions of Subsection 6-3-8-12(B) and Section 6-3-8-14 of this Chapter. (C) Family Necessity Variations: The types of minor variations listed in Subsection (A) of this Section may be granted in excess of the maximum of twenty percent (20%) for single-family and two-family uses and residential care homes only, subject to the procedures and standards set forth in Section 6-3-8-7 and Subsection 6-3-8-12(D) of this Chapter respectively in order to: 1. Modify a residence to meet the special living needs of the disabled. 2. Modify a residence to provide space for an elderly parent to live with the family of his or her child. 3. Modify a residence to accommodate a growing family or to alleviate an inconvenience. (D) Major Variations: "Major variations" shall be defined as all variations other than minor variations and fence variations, and shall be limited to the following: 1. Yards and setbacks. 2. Height. 3. Lot size, width and depth (including flag lots). 4. Lot coverage including impervious surface and/or floor area ratio. 5. Off-street parking and loading. 6. Home occupations. 7. Townhouse orientation. 8. Expansion, alteration, and/or enlargement of legal, nonconforming residential uses that contain no more than four (4) dwelling units and zero (0) lodging rooms/rooming units, and/or construction of accessory uses to such legal, nonconforming residential uses. 9. Signs (excluding scoreboards and billboards). (E) Sign Variations: Variations from the requirements for signs, set forth in Title 6, Chapter 19, “Sign Regulations,” may be granted subject to the standards and conditions of Subsection 6-3-8-6 and Subsection 6-3-8- 12(F) of this Chapter. SECTION 8: Section 6-3-8-6 “Procedure for Minor Variations and Fence Page 27 of 70 P1.Page 282 of 345 68-O-23 ~13~ Variations” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-8-6. - PROCEDURE FOR MINOR VARIATIONS, AND FENCE VARIATIONS, AND SIGN VARIATIONS. Applications for minor variations, and fence variations, and sign variations shall be reviewed and decided in accordance with the following procedure: (A) Notice and Opportunity to Comment: Upon receipt of a completed application for a minor variation, or a fence variation, or a sign variation, the City will provide notice, through use of a third party service, by first class mail to all owners of property located within a two hundred fifty (250) foot radius of the subject property, inclusive of public streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The notice shall indicate that the application shall be available for review and submittal of written comments thereon ten (10) working days prior to the Zoning Administrator's determination. (B) Zoning Administrator's Decision: Within twenty (20) working days of receipt of a completed application for a minor variation, or a fence variation, or a sign variation, the Zoning Administrator shall, by written order, either approve, approve with conditions, or deny the requested minor variation. (C) Notification of Decision: The City shall send the Zoning Administrator's decision within ten (10) working days to the applicant and all other persons previously notified pursuant to Subsection (A) of this Section. (D) Records: A record of all applications for minor variations, and fence variations, and sign variations shall be kept on file in the office of the Zoning Administrator. At least once a year, the Zoning Administrator shall make public a listing of his decisions, by address, regarding the applications for minor variations, and fence variations, and sign variations. (E) Appeal: The applicant or an adjacent property owner may appeal the decision of the Zoning Administrator to the Land Use Commission within ten (10) working days of the Zoning Administrator's date of mailing of notification. SECTION 9: Section 6-3-8-8 “Procedure for Appeals from Decisions of the Zoning Administrator Regarding Minor and Fence Variations, Variations, Implementation and Administration,” of the Evanston City Code of 2012, as amended, is Page 28 of 70 P1.Page 283 of 345 68-O-23 ~14~ hereby amended as follows: 6-3-8-8. - PROCEDURE FOR APPEALS FROM DECISIONS OF THE ZONING ADMINISTRATOR REGARDING MINOR, AND FENCE, AND SIGN VARIATIONS. An appeal of any decision of the Zoning Administrator regarding an application for a minor variation, or a fence variation, or a sign variation shall be made to the Land Use Commission and processed in accordance with the provisions of Section 6-3-11 of this Chapter. SECTION 10: Section 6-3-8-9 “Special Procedures in Connection with Combined Variation Applications,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-8-9. - SPECIAL PROCEDURES IN CONNECTION WITH COMBINED VARIATION APPLICATIONS. Whenever an application for a minor variation, fence variation, sign variation, or a family necessity variation would, in addition, require a major variation, the applicant shall indicate that fact on the application where indicated and shall, at the time of filing the application for minor variation, fence variation, sign variation, or family necessity variation file an application for major variation pursuant to this Section 6 -3-8. The combined application shall be reviewed and decided in accordance with the procedures set forth in Section 6-3-8-10 of this Chapter. SECTION 11: Section 6-3-8-12 “Standards for Variations,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-8-12. - STANDARDS FOR VARIATIONS. In considering an application for a minor variation, fence variation, family necessity variation, sign variation, or a major variation, or a combination thereof, the Zoning Administrator, the Land Use Commission, or the City Council, as the case may be, may approve such variation only upon finding that the application complies with the separate standards for each type of variation set forth below: A. Minor Variations: Minor variations may be authorized by the Zoning Administrator upon making written findings that the proposed variation satisfies the following standards: 1. The practical difficulty is not self-created. 2. The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. Page 29 of 70 P1.Page 284 of 345 68-O-23 ~15~ 3. The requested variation is in keeping with the comprehensive general plan and the zoning ordinance. 4. The requested variation is consistent with the preservation policies set forth in the comprehensive general plan. 5. The requested variation requires the least deviation from the applicable regulation among the feasible options identified before the Zoning Administrator issues his/her decision regarding said variation. B. Variations From Fence Regulations: Variations from the requirements for fences set forth in Section 6-4-6-7 of this Title may be authorized by the Zoning Administrator upon making written findings that the proposed variation satisfies the following standards: 1. The requested variation will not be materially detrimental to the public welfare or injurious to the use, enjoyment or property values of adjoining neighbors. 2. The additional screening, additional height, or requested location achieved through the variation will assist in reducing noise, screening incompatible adjacent uses, or increase safety to the owners of the subject property or abutting properties. 3. In no event shall a variation be granted that would permit a fence taller than thirty (30) inches to be located within twenty (20) feet of the corner curb line of an intersection. C. Variations From Fence Standards for Landmark Structures and Structures Located in Historic Districts. D. Family Necessity Variations: Family necessity variations may be authorized by the Land Use Commission upon making written findings that the proposed variation satisfies the following standards: 1. The requested variation will not have a substantial adverse impact on the use, enjoyment, or property values of the adjoining properties. 2. The requested variation is in keeping with the intent of the zoning ordinance. 3. The character of the residence for which the variation is requested will as a result be as or more consistent with the character of the residences of the surrounding neighborhood. 4. The purpose of the variation is not based exclusively upon a desire to extract additional income from the property. 5. The requested variation requires the least deviation from the relevant regulation among the feasible options identified before the Zoning Administrator issues his/her recommendation to the Land Use Commission regarding said variation. E. Major Variations: Major variations may be authorized by the Land Use Commission, or by the City Council in the case of an application for a major variation to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse Page 30 of 70 P1.Page 285 of 345 68-O-23 ~16~ orientation, or a combined application for a major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, and any other variation, upon making written findings that the proposed variation satisfies the following standards: 1. The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. 2. The requested variation is in keeping with the intent of the zoning ordinance. 3. The alleged hardship or practical difficulty is peculiar to the property. 4. The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out. 5. (a) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property, or (b)While the granting of the variation will result in additional income to the applicant and while the applicant for the variation may not have demonstrated that the application is not based exclusively upon a desire to extract additional income from the property, the Land Use Commission or the City Council, depending on final jurisdiction under Section 6-3-8-2 of this Chapter, has found that public benefits to the surrounding neighborhood and the City as a whole will be derived from approval of the variation, that include, but are not limited to, any of the standards of Section 6 -3-6-3 of this Chapter. 6. The alleged difficulty or hardship has not been created by any person having an interest in the property. 7. The requested variation requires the least deviation from the applicable regulation among the feasible options identified before the Land Use Commission issues its decision or recommendation to the City Council regarding said variation. F. Sign Variations: Sign variations may be authorized by the Zoning Administrator upon making written findings that the proposed variation satisfies the following standards: 1. Hardship. The proposed variation will alleviate some demonstrable and unusual hardship that arises due to factors including, but not limited to, location, site configuration, and/or building configuration. 2. No Prohibited Signs. The relief is not for any sign specifically prohibited by Section 6-19-6. 3. Not Harm Public Welfare. The proposed variation will not be materially detrimental to the public welfare. 4. Consistent with Intent. The proposed variation promotes the purpose of the Sign Regulations set forth in Section 6-19-2 of this Chapter. Page 31 of 70 P1.Page 286 of 345 68-O-23 ~17~ SECTION 12: Section 6-19-3 “Definitions” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-19-3. - DEFINITIONS. (C) Definitions. The following words and terms, wherever they occur in this Chapter, shall be defined as follows: TOD AREA. The area that has the designation for an identified transit station and the area around it that is ½ mile from said station. The area provides for development that is compatible with and supportive of public transit and a pedestrian-oriented environment. USE, R1 RESIDENTIAL PRESERVATION UNIQUE ADAPTIVE. A use determined by the City Council to be a residential use which is not listed as an authorized use, but that will be of substantial land use or economic benefit to the City, whose authorization would not be appropriate through a zoning amendment. conversion to a use not listed as an authorized special or permitted use in the zoning district to be developed predominantly within an existing structure or structures which have identified adaptive use as the principal means to preserve and assure the continued existence of said structure(s). Such a land use may be approved only as follows: (A) It is in an R1 residential district; (B) It is in a designated Evanston preservation dis- trict; (C) It is in a structure designated by ordinance as an Evanston landmark; (D) The parcel for which application for the use is made is a minimum of two (2) acres; (E) The parcel for which application for the use is made is improved with a structure with a mini- mum of fourteen thousand five hundred (14,500) square feet as defined in Subsection (H) of this Section; (F) Any multi-family structure for which the use is approved must contain no more than four (4) Page 32 of 70 P1.Page 287 of 345 68-O-23 ~18~ dwelling units. A development plan for an R1 residential preservation unique use exception may provide for more than one (1) principal use on a single zoning lot; and (G) All resultant dwelling units created shall have a minimum floor area, as defined in Section 6- 18-3, "Definitions," of this Title, of two thou- sand (2,000) square feet. SECTION 13: Section 6-3-5-17, “Rights of Applicants and Affected Property Owners at Hearings on Special Uses” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-5-17 RIGHTS OF APPLICANTS AND AFFECTED PROPERTY OWNERS AT HEARINGS ON SPECIAL USES. (B) Eligible property owners, as set forth above, who wish to object shallmay, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the Commission. SECTION 14: Section 6-3-6-11 “Rights of Applicants and Affected Property Owners at Hearings on Planned Developments” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-6-11 RIGHTS OF APPLICANTS AND AFFECTED PROPERTY OWNERS AT HEARINGS ON PLANNED DEVELOPMENTS. (B) Eligible property owners, as set forth above, who wish to object shallmay, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the Commission. SECTION 15: Section 6-3-8-11 “Rights of Applicants and Affected Property Owners at Hearings on Major Variations” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-8-11 RIGHTS OF APPLICANTS AND AFFECTED PROPERTY OWNERS AT Page 33 of 70 P1.Page 288 of 345 68-O-23 ~19~ HEARINGS ON MAJOR VARIATIONS (D) Eligible property owners, as set forth above, who wish to object shallmay, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearings shall be at the discretion of the Commission. SECTION 16: Section 6-3-7-1 “Purpose” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-7-1. PURPOSE. (B) R1 Residential Preservation Unique Adaptive Use Exception: The purpose of the R1 residential preservation unique adaptive use permit is to allow for conversion to a residential use not listed as an authorized special or permitted use in an R1 the zoning district to be developed in that district predominantly within an existing structure or structures which have been designated an Evanston landmark in a designated historic district. Such use may include multi family use of a structure originally designed as a single family structure, or subdivision of a portion of such land for single family dwellings as a the principal means to preserve and assure the continued existence of a designated landmark said structure(s). Unique Adaptive Use Exception: The purpose of the Unique Adaptive Use permit is to allow for conversion to a use not listed as an authorized special or permitted use in the zoning district to be developed predominantly within an existing structure or structures which have identified adaptive use as the principal means to preserve and assure the continued existence of said structure(s). SECTION 17: Section 6-3-7-4 “Submission Requirements” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-7-4. SUBMISSION REQUIREMENTS. An applicant for a unique use shall file an application in accordance with the following requirements: (A) Formal Application: Application for unique use approval shall be filed with the Zoning Administrator in order to obtain the review and written comments from the appropriate departments, boards, and commissions including, but not limited to, the Design and Project Review Committee. Page 34 of 70 P1.Page 289 of 345 68-O-23 ~20~ (B) Content of Application: Each application shall contain at least the information listed in Section D.5, "Submission Requirements For Unique Uses," Appendix D of this Title. Each unique use application shall contain or address the information listed in Section D.4, “Planned Development Application Submission Requirements,” Appendix D of this Title. SECTION 18: Section 6-3-7-5 “Procedure for Review and Decision of Proposed Use” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-7-5. PROCEDURE FOR REVIEW AND DECISION OF PROPOSED USE. (D) Mailed Notices Required: The City will provide notice, through the use of a third party service, by first class mail to all property owners within one thousand (1,000) five hundred (500) feet of the property lines in each direction of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, shall not invalidate any such hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (F) Application Process: Each unique use application shall be processed in conformance with the procedures of Sections 6-3-6-7, "Application Procedure," and 6-3-6-8, "Review Procedure; Decisions," of this Chapter. (G)(F)Applicant Rights: Applicants for a unique use and owners of property within one thousand (1,000) five hundred (500) feet inclusive of public roads, streets, alleys and other public ways, shall have the following rights, in addition to any others they may possess by law, at any hearing before the Land Use Commission: 1. To inspect all documents and material submitted as part of the application for the unique use prior to the hearing. 2. To present witnesses on their behalf. (H)(G) Objection of Property Owners: Eligible property owners, as set forth above, who wish to object shallmay, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the commission. (H)(I) Continued Hearings or Meetings: In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being Page 35 of 70 P1.Page 290 of 345 68-O-23 ~21~ continued, and the continued hearing's notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City's website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (I)(J) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the Commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-7-5(1). SECTION 19: Section 6-3-7-6 “Opposition to Unique Use,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-7-6. OPPOSITION TO UNIQUE USE. If prior to the close of a Land Use Commission hearing pursuant to Subsection 6-3-4- 6(E) of this Chapter a written protest against any proposed unique use, signed and acknowledged by thirty percent (30%) of the owners of property whose lot lines are located within a one thousand (1,000) five hundred (500) foot radius of the boundary of the area of the unique use, inclusive of public rights of way, is filed with the City clerk, approval of the unique use shall require a favorable vote of three -fourths (3/4) of the aldermen elected to the City Council. SECTION 20: Section 6-3-7-10 “Standards for Unique Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-7-10. STANDARDS FOR UNIQUE USES. (F) Each unique use application shall address the planned development standards of Section 6-3-6-9 of this Chapter, the public benefit standards of Section 6-3-6- 3 of this Chapter, and the standards for special uses of Section 6-3-5-10 of this Chapter. (G) For each R1 residential preservation unique use exception application evidence that these requirements are met: 1. It is in an R1 residential district; 2. It is in a designated Evanston preservation district; 3. It is in a structure designated by ordinance as an Evanston landmark; Page 36 of 70 P1.Page 291 of 345 68-O-23 ~22~ 4. The parcel for which application for the use is made is a minimum of two (2) acres; 5. The parcel for which application for the use is made is improved with a structure with a minimum of fourteen thousand five hundred (14,500) square feet as defined in Subsection (H) of this Section; 6. Any multi-family structure for which the use is approved must contain no more than four (4) dwelling units. A development plan for an R1 residential preservation unique use exception may provide for more than one (1) principal use on a single zoning lot; and 7. All resultant dwelling units created shall have a minimum floor area, as defined in Section 6-18-3, "Definitions," of this Title, of two thousand (2,000) square feet. Applications for Unique Adaptive Use within an existing building envelope shall be exempt from the off-street parking, loading, and maximum density requirements outlined within this Title. (H) For purposes of this Subsection, gross floor area is the product of the footprint of the building times the number of floors plus any otherwise uncounted roofed areas, or other areas above the first floor that extend past the perimeter of the first floor. Existing building setbacks, height, and lot coverage for applications for Unique Adaptive Use shall be permitted to remain and be considered legally non - conforming regardless of a change in use or intensity of use. SECTION 21: Section 6-3-7-12 “Effect of Approval of Unique Use,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-7-12. - EFFECT OF APPROVAL OF UNIQUE USE. The approval of a proposed unique use by the City Council shall not authorize the establishment or extension of any use nor the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of applications for any permits or approvals that may be required by the regulations of the City, including, but not limited to, a unique use permit, a building permit, a certificate of occupancy and subdivision approval. Development of an approved R1 residential preservation unique use will not require a recommendation from the Land Use Commission or City Council approval provided that it is in conformance with the R1 district regulations. SECTION 22: Section 6-8-2-12 “Access to On-Site Parking,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-8-2-12. - ACCESS TO ON SITE PARKING. In the R1 district on any zoning lot served by an open alley, access to any on site parking, enclosed or unenclosed, shall not cross the front or street side yard lot line(s) Page 37 of 70 P1.Page 292 of 345 68-O-23 ~23~ subject to the following exception: On properties improved with legally existing street loading garages or other on site parking both served by legally existing curb cuts, as of the effective date hereof, said street loading garages or other on site parking may be replaced even if on site parking can access the subject property by an alley. SECTION 23: Section 6-8-3-11 “Access to On-Site Parking,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-8-3-11. - ACCESS TO ON SITE PARKING. In the R2 district on any zoning lot served by an open alley, access to any on site parking, enclosed or unenclosed, shall not cross the front or street side yard lot line(s) subject to the following exception: On properties improved with legally existing street loading garages or other on site parking both served by legally existing curb cuts, as of the effective date hereof, said street loading garages or other on site parking may be replaced even if on site parking can access the subject property by an alley. SECTION 24: Section 6-8-4-11 “Access to On-Site Parking,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-8-4-11. - ACCESS TO ON SITE PARKING. In the R3 district on any zoning lot served by an open alley, access to any on site parking, enclosed or unenclosed, shall not cross the front or street side yard lot line(s) subject to the following exception: On properties improved with legally existing street loading garages or other on site parking both served by legally existing curb cuts, as of the effective date hereof, said street loading garages or other on site parking may be replaced even if on site parking can access the subject property by an alley. SECTION 25: Section 6-8-6-11 “Access to On-Site Parking,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-8-6-11. - ACCESS TO ON SITE PARKING. In the R4a district on any zoning lot served by an open alley, access to any on site parking, enclosed or unenclosed, shall not cross the front or street side yard lot line(s) subject to the following exception: On properties improved with legally existing street loading garages or other on site parking both served by legally existing curb cuts, as of the effective date hereof, said street loading garages or other on site parking may be replaced even if on site parking can access the subject property by an alley. SECTION 26: Section 6-4-6-2 “General Provisions for Accessory Uses Page 38 of 70 P1.Page 293 of 345 68-O-23 ~24~ and Structures,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-4-6-2. - GENERAL PROVISIONS FOR ACCESSORY USES AND STRUCTURES. (F) In non-residential districts, accessory uses and structures shall be subject to the yard requirements listed in Table 4-A – Permitted Accessory Buildings, Structures & Uses., and unless otherwise specified, shall be subject to the following setback requirements: 1. Front Yard Garages only (attached), principal structure setback applies 2. Side Yard Abutting a Street Garages only (attached), principal structure setback applies 3. Side Yard Five (5) feet, or the principal structure setback, whichever is less 4. Rear Yard Three (3) feet, or the principal structure setback, whichever is less, and subject to 6-4-6-2-E. (G)(F) No accessory building located in the rear yard of a corner lot shall be nearer to a street lot line than the minimum width required for a side yard abutting a street in the district where the lot is located. (H)(G) No accessory building shall exceed fourteen and one-half (14 1/2) feet in height for a flat roof or mansard roof, or twenty (20) feet measured from grade to the highest point of said structure for all other roofs, except as otherwise provided for garages and coach houses in Section 6-4-6-4 of this Chapter and as otherwise provided for ADUs in Section 6-4-6-10 of this Chapter. (I)(H) Child daycare centers shall be considered accessory uses in churches whether or not they are operated by the church in which they are located. (J)(I) Bed and breakfast shall be considered accessory uses in residential dwellings subject to the provisions of Section 6-4-7 of this Chapter. (K)(J) Signs shall be considered accessory uses subject to the regulations of Section 6- 19 of this Title. except when an off-premises sign is the only use on a zoning lot. SECTION 27: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 28: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 39 of 70 P1.Page 294 of 345 68-O-23 ~25~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 29: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manne r provided by law. SECTION 30: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois . Introduced: , 2023 Adopted: , 2023 Approved: , 2023 Daniel Biss, Mayor Attest: Stephanie Mendoza, City Clerk Approved as to form: Nicholas E. Cummings, Corporation Counsel Page 40 of 70 P1.Page 295 of 345 07/10/2023 69-O-23 AN ORDINANCE Amending Title 6 of the City Code with an Omnibus Ordinance (2 of 2) to provide Clarifications and Updates the Zoning Ordinance WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the publ ic health, safety, and welfare of its residents; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule unit be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and, WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and, WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS, the Evanston Land Use Commission (“LUC”), in its capacity as a recommending body to the Evanston City Council on policy and amendments to Page 41 of 70 P1.Page 296 of 345 69-O-23 ~2~ the Zoning Ordinance as the relate to the present and future development or redevelopment of land as identified in the Comprehensive General Plan, pursuant to Section 2-19-4 of the Evanston City Code of 2012, finds the below changes to the Zoning Ordinance necessary to further the goals and objectives of the Comprehensive Plan; and WHEREAS, the LUC has adopted Rules of Procedure in which they may request Community Development Department staff to assist in carrying out their duties as outlined in Section 2-19-4 of the Evanston City Code of 2012 and staff prepared draft Code Amendments for the consideration of the LUC to this effect; and WHEREAS, following due and proper publication of notice in Pioneer North not less than fifteen (15) nor more than thirty (30) days prior thereto, the Evanston Land Use Commission (“LUC”) conducted a public hearing on May 24, 2023 regarding case no. 23PLND-0006 to consider the proposed Code Amendments at which evidence, testimony, and exhibits in support of the Code Amendments were presented, and at which interested parties were provided the opportunity to provide public comment; and WHEREAS, after having considered the evidence presented, including the exhibits and materials submitted, and public testimony provided, the LUC found that: A. The proposed Code Amendments are consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. B. The proposed Code Amendments are compatible with the overall character of existing development in the neighborhoods to which the Page 42 of 70 P1.Page 297 of 345 69-O-23 ~3~ amendments will apply. The proposed Code Amendments address various issues and clarifications that have arisen over time. These changes are not expected to significantly alter the character of neighborhoods. C. The proposed Code Amendments will not have an adverse effect on the value of properties within the City. The proposed amendments aim to improve conditions on properties by addressing issues such as signage regulations and consistent language and expectations. D. The proposed Code Amendments will not negatively impact the provi sion of public facilities and services. WHEREAS, after making its findings as set forth herein, the LUC recommended approval of the proposed Code Amendments pursuant to Sections 6 -3-4- 5 and 6-3-4-6 of the Zoning Ordinance by a vote of six (6) “yes” votes and zero (0) “no” votes with three (3) absent to the Planning and Development Committee (“P & D Committee”) of the City Council approval thereof; and WHEREAS, on July 10, 2023, the P & D Committee held a meeting in compliance with the Illinois Open Meetings Act, received input from the public, carefully considered the findings and recommendation for approval with modifications by the LUC in case no. 23PLND-0006 as outlined herein, concurred with said findings, and recommended approval of the proposed Code Amendments to the City Council; and WHEREAS, at its meetings on July 10, 2023, and July 24, 2023, held in compliance with the Open Meetings Act, the City Council considered the aforementioned findings of fact related to the proposed Code Amendments, as Page 43 of 70 P1.Page 298 of 345 69-O-23 ~4~ recommended by the LUC and the P & D Committee and amended and outlined herein; and WHEREAS, the City Council finds that it is in the best interest of the City of Evanston to codify these changes. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Council has considered the findings and recommendations of the LUC and the P & D Committee with regard to the proposed Code Amendments as outlined herein and the foregoing recitals are hereby fo und and adopted as fact with regard to the proposed Code Amendments. SECTION 2: Section 6-4-6-3 “Allowable Accessory Uses and Structures” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-4-6-3. – ALLOWABLE ACCESSORY USES AND STRUCTURES (DETACHED FROM PRINCIPAL STRUCTURE). (B) Table 4-A – Permitted accessory buildings, structures and uses: Table 4-A includes yard obstructions (see Subsection 6-4-1-9 (B) of this Chapter) attached to the principal or a secondary structure as well as freestanding accessory buildings, structures, and uses. 18. Loading Berths subject to Section 6-16-4 of this Title S R Both 1819. Open off-street parking (however, in a residential district open off-street parking shall be within 30 feet of the rear lot line or alley) F S R Both 1920. Laundry drying equipment R Rsd 2021. Ornamental light standards F R Both 2122. Solar collectors (active and passive) subject to Section 6-4-6- 8 of this Chapter F S R Both Page 44 of 70 P1.Page 299 of 345 69-O-23 ~5~ 23. Patio R Both 2224. Permanently anchored lawn furniture (garden furniture and decorations such as benches, sundials, birdbaths, statues, sculpture and artwork) F R Both 2325. Playground equipment and playhouses (provided they are no closer than 5 feet from any property line) R Rsd 2426. Porte-cochere (projecting no more than 10 feet from an exterior wall in a residential district and no more than 15 feet in a nonresidential district) F S R N- Rsd 2527. Sheds and storage structures for garden equipment (sheds for propagation or keeping of birds, poultry (except hens), or livestock are prohibited) R Rsd 2628. Steps, open (shall not be less than 1 foot from a lot line) F S R Both 2729. Storage of any vehicles (provided they are no closer than 10 feet from any property line) R N- Rsd 2830. Storage of boats and recreational vehicles. (In residential, RE, transitional, and university districts, not more than 1 truck with a gross weight of 8,000 pounds or less, or 1 trailer with a gross weight of 5,000 pounds or less, and not more than 1 motorized mobile camping unit, boat, and/or boat trailer may be parked within a building or in a rear yard, but not in a front or side yard or in any court area that opens toward a public street.) R Rsd 2931. Swimming pools (provided they are no closer than 10 feet from any property line) R Rsd 3032. Tennis courts (provided they are no closer than 10 feet from any property line) R Both 31. Terraces at grade F S R Both 3233. Transformers R Rsd S R N- Rsd SECTION 3: Section 6-16-4-1, “Location” of the Evanston City Code of Page 45 of 70 P1.Page 300 of 345 69-O-23 ~6~ 2012, as amended, is hereby amended as follows: 6-16-4-1. – LOCATION. (C) Loading Berths that are open to the sky shall be subject to the open parking setbacks required in the underlying zoning district. SECTION 4: Section 6-18-3 “Definitions” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-18-3. - DEFINITIONS. MIXED-USE MARKET One facility that features a variety of sub -uses, often start-ups and unique or innovative local businesses, that encourage cross -patronage in one experience. Some sub-uses may not be listed or eligible uses within the zoning district the facility is located, but may be allowed when the majority of the sub-uses are retail, restaurant, and/or service oriented in nature. PATIO: A portion of a lot which is improved with a hardscape material at grade detached anywhere on a lot or attached to the house in side or rear yards. An unroofed area improved with a hardscape material that is not a walkway or open parking space and is intended for recreational use . TERRACE: An uncovered outdoor surface attached to the building and located between the building and the right-of-way. When roofed, a terrace shall be considered a porch. SECTION 5: Section 6-9-2-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-9-2-2.5. – ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B1 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 6: Section 6-9-2-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby amended as follows: Page 46 of 70 P1.Page 301 of 345 69-O-23 ~7~ 6-9-2-3. – SPECIAL USES. The following uses may be allowed in the B1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size) SECTION 7: Section 6-9-3-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-9-3-2.5. – ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B2 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 8: Section 6-9-3-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-9-3-3. – SPECIAL USES. The following uses may be allowed in the B2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size) SECTION 9: Section 6-9-4-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows : 6-9-4-2.5. – ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B3 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 10: Section 6-9-4-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-9-4-3. - SPECIAL USES. Page 47 of 70 P1.Page 302 of 345 69-O-23 ~8~ The following uses may be allowed in the B3 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size) SECTION 11: Section 6-9-5-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-9-5-2.5. – ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B1a district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 12: Section 6-9-5-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-9-5-3. - SPECIAL USES. The following uses may be allowed in the B1a business district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size) SECTION 13: Section 6-10-2-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-2-2. - PERMITTED USES. The following uses are permitted in the C1 district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 14: Section 6-10-2-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows : 6-10-2-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the C1 district, subject to the provisions set forth Page 48 of 70 P1.Page 303 of 345 69-O-23 ~9~ in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 15: Section 6-10-2-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-2-3. - SPECIAL USES. The following uses may be allowed in the C1 district, subject to t he provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 16: Section 6-10-3-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-3-2. - PERMITTED USES. The following uses are permitted in the C1a district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 17: Section 6-10-3-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-3-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the C1a district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 18: Section 6-10-3-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-3-3. - SPECIAL USES. The following uses may be allowed in the C1a district, subject to the provisions set Page 49 of 70 P1.Page 304 of 345 69-O-23 ~10~ forth in Section 6-3-5 of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 19: Section 6-10-4-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-4-2. - PERMITTED USES. The following uses are permitted in the C2 district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 20: Section 6-10-4-2.5 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-4-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the C2 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 21: Section 6-10-4-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-10-4-3. - SPECIAL USES. The following uses may be allowed in the C2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 22: Section 6-11-2-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-2-2. - PERMITTED USES. The following uses are permitted in the D1 district: Page 50 of 70 P1.Page 305 of 345 69-O-23 ~11~ Mixed-Use Market (provided the use is 20,000 square feet or less in size) SECTION 23: Section 6-11-2-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-2-3. - SPECIAL USES. The following uses may be allowed in the D1 district, subject to the provisions set forth in Section 6-3-5 of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 24: Section 6-11-3-3 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-3-3. - PERMITTED USES. The following uses are permitted in the D2 district: Mixed-Use Market (provided the use is 20,000 square feet or less in size) SECTION 25: Section 6-11-3-4 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-3-4. - SPECIAL USES. The following uses may be allowed in the D2 district, subject to the provisions set forth in Section 6-3-5 of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 26: Section 6-11-4-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-4-2. - PERMITTED USES. The following uses are permitted in the D3 district: Mixed-Use Market (provided the use is 20,000 square feet or less in size) SECTION 27: Section 6-11-4-3 “Special Uses,” of the Evanston City Code Page 51 of 70 P1.Page 306 of 345 69-O-23 ~12~ of 2012, as amended, is hereby amended as follows: 6-11-4-3. - SPECIAL USES. The following uses may be allowed in the D3 district, subject to the provisions set forth in Section 6-3-5 of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 28: Section 6-11-5-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-5-2. - PERMITTED USES. The following uses are permitted in the D4 dis trict: Mixed-Use Market (provided the use is 20,000 square feet or less in size) SECTION 29: Section 6-11-5-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-11-5-3. - SPECIAL USES. The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5 of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 30: Section 6-12-2-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-12-2-2. - PERMITTED USES. The following uses are permitted in the RP district: Mixed-Use Market (provided the use is 20,000 square feet or less in size) SECTION 31: Section 6-12-2-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: Page 52 of 70 P1.Page 307 of 345 69-O-23 ~13~ 6-12-2-3. - SPECIAL USES. The following special uses may be permitted in the RP district, subject to the prov i- sions set forth in Section 6-3-5 of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 32: Section 6-13-2-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-2-2. - PERMITTED USES. The following uses are permitted in the MU district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 33: Section 6-13-2-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-2-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the MU district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 34: Section 6-13-2-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-2-3. - SPECIAL USES. The following uses may be allowed in the MU district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 35: Section 6-13-3-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: Page 53 of 70 P1.Page 308 of 345 69-O-23 ~14~ 6-13-3-2. - PERMITTED USES. The following uses are permitted in the MUE district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 36: Section 6-13-3-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-3-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the MUE district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 37: Section 6-13-3-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-3-3. - SPECIAL USES. The following uses may be allowed in the MUE district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 38: Section 6-13-4-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-4-2. - PERMITTED USES. The following uses are permitted in the MXE district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 39: Section 6-13-4-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-4-2.5. - ADMINISTRATIVE REVIEW USES. Page 54 of 70 P1.Page 309 of 345 69-O-23 ~15~ The following uses may be allowed in the MXE district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 40: Section 6-13-4-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-13-4-3. - SPECIAL USES. The following uses may be allowed in the MXE district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 41: Section 6-14-2-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-2-2. - PERMITTED USES. The following uses are permitted in the I1 district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 42: Section 6-14-2-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby established as follows: 6-14-2-2.5. – ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the I1 District, subject to the provisions set forth in Section 6-3-5-16, “Administrative Review Uses,” of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 43: Section 6-14-2-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-2-3. - SPECIAL USES. Page 55 of 70 P1.Page 310 of 345 69-O-23 ~16~ The following uses may be allowed in the I1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 44: Section 6-14-3-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-3-2. - PERMITTED USES. The following uses are permitted in the I2 district: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 45: Section 6-14-3-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-3-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the I2 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 46: Section 6-14-3-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-3-3. - SPECIAL USES. The following uses may be allowed in the I2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 47: Section 6-14-4-2 “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-4-2. - PERMITTED USES. The following uses are permitted in the I3 district: Page 56 of 70 P1.Page 311 of 345 69-O-23 ~17~ Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 48: Section 6-14-4-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-4-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the I3 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (over 7,500 square feet in size and not exceeding 20,000 square feet in size) SECTION 49: Section 6-14-4-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-14-4-3. - SPECIAL USES. The following uses may be allowed in the I3 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Mixed-Use Market (over 20,000 square feet in size) SECTION 50: Section 6-15-2-2.5 “Administrative Review Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-15-2-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the O1 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Mixed-Use Market (provided the use does not exceed 7,500 square feet) SECTION 51: Section 6-15-2-3 “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-15-2-3. - SPECIAL USES. The following uses may be allowed in the O1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Page 57 of 70 P1.Page 312 of 345 69-O-23 ~18~ Mixed-Use Market (over 7,500 square feet in size) SECTION 52: Section 6-15-14-7 “Active Ground Floor Uses,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-15-14-7. - ACTIVE GROUND FLOOR USES. In Subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level along the primary street frontage. "Active uses" are hereby defined in the table below along with the matter in which they are allowed in each subarea as either permitted use ("P") or administrative review use ("A") or special use ("S"). In Subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level along the primary street frontage. "Active uses" are hereby defined in the table below along with the matter in which they are allowed in each subarea as either permitted use ("P") or administrative review use ("A") or special use ("S"). Uses: B1A (Subareas 4, 5 and 6) O1 (Subarea 3) C2 (Subarea 7) Mixed-Use Market (provided the use does not exceed 7,500 square feet) A A A Mixed-Use Market (over 7,500 square feet in size S S S SECTION 53: Section 6-3-6-12 “Adjustments to Development Plans,” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-3-6-12. – ADJUSTMENTS TO DEVELOPMENT PLANS (A) New Application Required for Amendments: Except for minor and major adjustments authorized pursuant to Subsections 6 -3-6-12 (B) and 6-3-6-12 (C) no amendment shall be made in the construction, development or use of a planned development without a new application under the provisions of this Ordinance. The date of completion of a planned development, for which an amendment has been proposed, may be extended by the City Council for good cause. (B) Major Adjustments: Prior to construction or during build-out of the planned development, the City Council may authorize major adjustments to the approved development plan. Major adjustments are limited to the following: Page 58 of 70 P1.Page 313 of 345 69-O-23 ~19~ 1. Any alteration in the development plan that requests or establishes a new Site Development Allowance. 2. Any alteration in the development plan that requests or establishes an increase in the degree of an approved Site Development Allowance. Major Adjustments shall follow the full process and requirements for new planned development proposals pursuant to Section 6-3-6 and including the application procedure outlined in Subsection 6-3-6-7. Such process includes public notification to all property owners within 1,000 of the development boundaries and a public hearing with the Land Use Commission pursuant to Subsection 6 -3-6-8, standards for approval outlined in Subsection 6-3-6-9, and a final determination by the City Council pursuant to Subsection 6-3-6-2. (B)(C) Minor Adjustments: Prior to construction or dDuring build-out of the planned development, the Zoning Administrator may authorize, following review and recommendation of the Design and Project Review Committee, the City Council may authorize minor adjustments to the approved development plan ., when such adjustments appear necessary in light of technical or engineering considerations. Any adjustment to the development plan not authorized by Subsection (B) of this Section shall be considered a minor adjustment. Such minor adjustments include the following: 1. Altering the location of any one (1) structure or group of structures by not more than one-fourth (¼) of the distance shown on the approved development plan between such structure or structures, and any other structure or any vehicular circulation element or any boundary of the site, whichever is less. 2. Altering the location of any circulation element by not more than one -fourth (¼) of the distance shown on the approved development plan between s uch circula- tion element and any structure, whichever is less. 3. Altering the siting of any open space by not more than twenty percent (20%). 4. Altering any final grade by not more than twenty percent (20%) of the originally planned grade. 5. Altering the location or type of landscaping elements by not more than twenty percent (20%). 6. Altering the location or type of utility equipment. 1. Any alteration in the development plan that does not request or establish a new Site Development Allowance. 2. Any alteration in the development plan that decreases the degree of an existing Site Development Allowance. 3. Any alteration to a building facade and/or primary building materials. 4. Modification to conditions and/or public benefits listed within the approved ord i- nance. 5. Extensions to development and construction timelines listed within the approved ordinance. Page 59 of 70 P1.Page 314 of 345 69-O-23 ~20~ Such minor adjustments shall be consistent with the intent and purpose of the Ordinance and the development plan as approved pursuant to this Section 6 -3-6, and shall be the minimum necessary to overcome the particular difficulty and shall not be approved if such adjustments would result in a violation of any standard or requirement of this Ordinance. For properties located in a designated historic district or incorporating ide ntified historic structures, no such adjustment shall be granted for any critical structure, feature or element identified in the approved development plan as historically contributing without the prior consent of the preservation commission. Minor Adjustments shall not include any alteration to the development plan that results in an increase in zoning relief that is within the purview of the Land Use Commission. The Zoning Administrator may, at his/her/their discretion, require of the applicant an updated zoning analysis application and/or additional studies or impact analyses when he/she/they determine a reasonable need for such investigation is indicated. Minor Adjustments may be reviewed by the Design & Project Review Committee if deemed necessary by the Zoning Administrator pursuant to the development alterations proposed. Minor adjustments shall then proceed directly to the Planning & Development Committee, and include a final determination by the City Council pursuant to Subsection 6-3-6-2. (C) Major Adjustments: Major Adjustments: Any adjustment to the approved development plan not authorized by Subsection (B) of this Section, is considered to be a major adjustment. The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a one thousand (1,000) foot radius of the property lines of the planned development, inclusive of public roads, streets, alleys and other public ways from the planned development site whose addresses appear on the current tax assessment list. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. Upon providing such notice, the Plan Commission may approve an application for a major adjustment to the development plan not requiring a plan as approved, then the Commission shall review the request in accordance with the procedures set forth in Section 6-3-6-8 of this Chapter. SECTION 54: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 55: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 60 of 70 P1.Page 315 of 345 69-O-23 ~21~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 56: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 57: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 61 of 70 P1.Page 316 of 345 Referral from Land Use Commission To: Elizabeth Williams, Planning Manager Melissa Klotz, Zoning Administrator From: Matt Rodgers, Chair, Land Use Commission Cc: The Honorable Daniel Biss, Mayor, City of Evanston Sarah Flax, Interim Director of Community Development Nicholas Cummings, Corporation Counsel Subject: Referral of Land Use Omnibus Items Date: March 23, 2023 As Chair of the Land Use Commission, and in accordance with Section 2-19-4 (B) of the Municipal Code granting authority of the Land Use Commission “to initiate studies, reports and recommendations to the City Council, City Manager, or officials of other local governmental bodies on matters concerning the present or future development or redevelopment of the City,” I respectfully request that the Community Development Department preparing for discussion the following items. That the City of Evanston: • Establish a Unified Sign Plan process which would update definition and intent, create a process with the Land Use Commission as the determining body, but require that the Commission make a recommendation to City Council on any signage over 50' in height; • Develop signage standards which would update eligible Minor and Major Variations for signs and create standards that are simpler than the City’s existing variation standards; • Expand Transit Oriented Development maps to an appropriate radius, providing consistent buffer distances with one recommended across all zoning districts, but no changes be recommended for existing TOD parking requirements; • Update Municipal Code language to be consistent with Commission rules which state that a written continuance provided with appropriate reasoning “may be granted” not “shall be granted”; • Change “Unique Use” to “Unique Adaptive Use” process, opening it to all areas of the City and not just R1 landmark properties, and require a Special Use with increased density instead of requiring multiple variations; • Correct language for prohibiting curb cuts when alley access is present, so it applies to street side yard access; • Establish accessory structure setbacks in non-residential districts; Page 62 of 70 P1.Page 317 of 345 • Clarify parking setbacks include loading berths for all districts; • Clarify “Patio” and “Terraces” definitions and yard requirements; • Establish “Mixed-Use Market” as an eligible principal use in all non-residential districts for shared mixed-use business concepts, along with any required parking, and in consultation with the City’s business districts; • Clarify the definition of an Apartment Hotel definition to state that the property must be at least 25% rental, but if it exceeds 50% the primary use changes to a Hotel; and • Revive the Minor/Major Planned Development Adjustments, which stalled in the Referrals Committee, to make any site development allowance that would normally require a hearing before Commission a Major Adjustment; all others would be Minor and addressed administratively. Staff shall coordinate with the Commission Chair on these referrals to present the aforementioned to the Land Use Commission into an appropriate number of omnibus text amendments based on priority and necessity. Page 63 of 70 P1.Page 318 of 345 DRAFT - NOT APPROVED Page 1 of 6 May 24, 2023 Land Use Commission Meeting MEETING MINUTES EXCERPT LAND USE COMMISSION Wednesday, May 24, 2023 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: Kiril Mirintchev, Kristine Westerberg, Matt Rodgers, Myrna Arevalo, Brian Johnson and Jeanne Lindwall Members Absent: Max Puchtel, John Hewko, and George Halik Staff Present: Assistant City Attorney Brian George, Planner Katie Ashbaugh, Neighborhood, Zoning Administrator Melissa Klotz, and Planning Manager Liz Williams Presiding Member: Matt Rodgers _____________________________________________________________________ Call to Order Chair Rodgers opened the meeting at 7:03 PM. A roll call was then done and a quorum was determined to be present. C. Public Hearing: Text Amendments | Omnibus Text Amendment Package | 23PLND-0006. A City-initiated Text Amendment to the Zoning Ordinance, Title 6 of the Evanston City Code, for an Omnibus Text Amendment package relating to the following: 1. Amend the definition and applicability of Unified Comprehensive Sign Plans and establish a review process with the Land Use Commission as the final determining body (Chapters 3, 19). 2. Modify eligible Major and Minor Variations related to signs and establish Standards for Approval for Major and Minor Variations related to signs (Chapters 3, 19). 3. Amend the TOD (Transit Oriented Development) Area definition to encompass a consistent and predictable distance from mass transit lines (Section 6 -18-3). 4. Clarify language and procedures for continuance requests to public hearings (Chapter 3). 5. Modify the Unique Use process into a Unique Adaptive Use process that is eligible to historic and non-historic properties (Section 6-3-7, Section 6-18-3). 6. Clarify language that prohibits curb cuts to the street when alley access is present in Residential Districts (Chapter 8). 7. Clarify accessory structure required setbacks and yards in non -residential districts (Section 6-4-6). Page 64 of 70 P1.Page 319 of 345 DRAFT - NOT APPROVED Page 2 of 6 May 24, 2023 Land Use Commission Meeting 8. Clarify open parking required setbacks and yards also a pply to loading berths (Section 6-4-6, Chapter 16). 9. Clarify definitions, yards, and setbacks for Patios and Terraces (Section 6 -18-3, Section 6-4-6) 10. Establish a Mixed-Use Market as an eligible principal use in non -residential and non-university districts (Title 6, Section 6-18-3). 11. Modify the existing Apartment Hotel use and/or definition for clarity (Section 6 -18- 3, Section 6-8-8, Section 6-11-4). 12. Clarify and modify the process for Adjustments to Development Plans for Planned Developments (Section 6-3-6-12). The Land Use Commission makes a recommendation to the City Council, the determining body for this case per City Code Section 6-3-4-5. Deliberations Chair Rodgers opened with Item Number 12. The proposed change aims to ensure that if a site development allowance is granted and changes need to be made (such as building height, FAR, parking, etc.) it would come back to the commissioners for review. However, if the modifications did not require commission involvement at the beginning, it would be handled by staff. The commissioners discussed Item Number 11. It is suggested to remove the definition of an apartment hotel and differentiate between hotels and apartments. Commissioner Lindwall expressed concern about changing definitions while a specific case is ongoing and suggested addressing residential definitions comprehensively as part of the zoning rewrite. Chair Rodgers preferred to act now regarding apartment hotels to prevent issues in the future. The commissioners considered Item Number 3. They agreed to state the distance for Transit-Oriented Developments as ⅛ mile from a transit station and ¼ mile from a transit station along a commercial corridor. Commissioner Lindwell recommended exploring bus routes and transit further in the comprehensive planning process. The commissioners considered Item Number 4. The purpose is to resolve any remaining contradictions between "may" and "shall" regarding the granting of continuances. They agreed that the aim is to use the “may” language and provide clear guidelines for granting continuances while ensuring that the decision to grant or deny a continuance remains. The commissioners considered Item Numbers 1 and 2. Ms. Ashbaugh briefed that the standards for sign variations, previously evaluated by the Design and Project Review Committee, will now be used when evaluated by the Land Use Commission. The second procedural change would allow businesses to request sign packages for entire properties and multi-tenant properties. The evaluation of sign variations will focus on factors such as unique architecture, site layout and hardship. The content -based Page 65 of 70 P1.Page 320 of 345 DRAFT - NOT APPROVED Page 3 of 6 May 24, 2023 Land Use Commission Meeting directory sign has been removed from the sign code definitions. Additionally, there are future plans to rewrite the sign code to ensure content neutrality based on property use, lot size, and building type. Overall, the proposed changes aim to improve the administration of the sign code and reduce the need for detailed evaluations of sign variations by the Land Use Commission. Commissioner Lindwall inquired about the definition of a directory sign. Ms. Asbaugh said that it is smaller in size and not intended to compete with main signage or be easily legible from a public right-of-way. The purpose of specifying that it is not legible from a public right-of-way is to ensure that the sign serves its intended function without requiring a permit. A suggestion to clarify the definition by adding the phrase "and not intended to be legible from a public right-of-way" was agreed to. The commissioners considered Item Number 5. Ms. Klotz briefed that staff is requesting to expand the Unique Use process to a Unique Adaptive Use process to apply to any property, not just designated landmark properties. This expansion woul d allow non-historic structures, such as older buildings with no landmark designation, to be adapted and repurposed instead of being demolished. This is particularly beneficial for properties located in the R1 District where limited options for reuse currently exist. Commissioner Westerberg raised a concern regarding the proposal to eliminate parking requirements for adaptive use of buildings. The concern is that if these buildings are converted into residential structures, there may still be a need for parking. Ms. K lotz responded that the intent is not to eliminate parking requirements but rather to allow for flexibility through the Special Use approval process. This would enable a case -by-case evaluation of the appropriate amount of parking based on the proposed us e and the specific district. Commissioner Mirintchev asked if the proposed change would apply to all zoning districts and Ms. Klotz confirmed that it would and there was no further discussion. The commissioners considered Item Number 6. Ms. Klotz reviewed that the current Zoning Ordinance does not provide for all curb cut conditions. The ordinance prohibits new curb cuts in the front yard when alley access is available. However, it does not account for street side yards where driveways could potentially be constructed. To address this and promote pedestrian safety, the proposed language extends the restriction to include street side yards, encouraging the use of alleys. In response to Commissioner Mirintchev about circular driveways, Ms. Klotz said tha t no changes are proposed regarding them. Commissioner Arevalo asked about the case of a corner lot with two streets. Ms. Klotz responded that if a corner lot without an alley desired two curb cuts—one on each street—to create a circular driveway spanning both streets, it would meet the Zoning Ordinance requirements. However, it is unlikely to comply with Public Works requirements, particularly the distance from the intersection, making it unlikely to be approved. The commissioners considered Item Number 7. Ms. Klotz summarized that the current Zoning Ordinance lacks clarity for non-residential districts about accessory structure Page 66 of 70 P1.Page 321 of 345 DRAFT - NOT APPROVED Page 4 of 6 May 24, 2023 Land Use Commission Meeting setbacks and yards. The approach has been to apply the same setbacks as residential districts, typically five or three feet, unless the setback of the principal structure is even less. The request is to codify this past policy for clarity. There were no questions. The commissioners considered Item Number 8. Ms. Klotz explained that the Zoning Ordinance currently specifies setbacks and yards for open parking but does not include loading areas. However, it is logical to include loading areas within the same regulations. Commissioner Westerberg asked about loading berths in larger developments and Ms. Klotz clarified that the requirement for loading berths will remain unchanged, but variations or site development allowances can still be requested through the Planned Development process or other entitlement processes. The commissioners considered Item Number 9. Ms. Klotz stat ed that the Zoning Ordinance has conflicting definitions and yard setbacks for patios and terraces. To simplify the regulations, it is proposed that terraces at grade be treated as front porches or patios depending on their location. Patios will be restricted to rear yards, while terraces will be considered roofed porches. In response to Commissioner Mirintchev about patio setbacks, Ms. Klotz determined that addressing this issue would require a significant text amendment to multiple code sections, so it was decided to leave this issue for the new zoning ordinance update. In response to Commissioner Arevalo question regarding above grade terraces, Ms. Klotz described that an elevated open area would meet the definition of a deck and be treated as such. If it served as the rooftop for a second-story structure, it would follow the setbacks of the principal structure underneath it. The commissioners considered Item Number 10. Ms. Klotz summarized that staff is requesting the establishment of a new use called "mixed-use market" to accommodate a variety of uses within a single building or location. This type of use has been successful in larger communities and repurposed industrial buildings in bustling commercial districts. However, current zoning regulat ions create challenges as individual uses may not comply with existing district requirements or may be unique and not covered by the Zoning Ordinance. The request is to create an overall use category with some flexibility in regulations, particularly in downtown areas, and moderate flexibility in neighborhood business and commercial districts. This would address the need for small businesses, pop-ups, and economic development. The current process of obtaining individual special uses for each sub-use within a mixed-use market has proven cumbersome and inefficient. A more streamlined approach is desired to evaluate the entire facility as a whole and determine its overall appropriateness. Commissioner Lindwall suggested clarifying the square footage range for the "mixed-use market" special use category as more than 7,500 square feet and less than 20,000 square feet. She also inquired about adding freestanding big box spaces and industrial spaces that might exceed 20,000 square feet in other specific distri cts. Discussion ensued on how to update the chart to add those as a special use. Commissioner Westerberg asked how the different uses within the establishment would self-regulate and address any potential conflicts or incongruities. Ms. Klotz responded Page 67 of 70 P1.Page 322 of 345 DRAFT - NOT APPROVED Page 5 of 6 May 24, 2023 Land Use Commission Meeting that the proposed definition of a mixed-use market specifies that most of the sub-uses must be retail, restaurant, and/or service-oriented in nature. This requirement aims to maintain a commercial atmosphere and discourage nuisance uses. Chair Rodgers added that Property Standards would be responsible for addressing any nuisance issues that arise. There was no public testimony. The Chair reviewed the four Standards for Amendments (Section 6 -3-4-5) in context of allowing the text amendments. 1. Whether the proposed amendment is consistent with the goals, objectives and policies of the Comprehensive General Plan as adopted and amended from time to time by the City Council: The current Comprehensive General Plan aims for adaptive reuse so the proposed amendments for mixed-use market areas (10), Unique Adaptive Use (5), consistent language (4, 6, 7, 8, and 9), and business impact on neighborhoods (1, 2) meet the standard. 2. Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property: The proposed amendments address various issues and clarifications that have arisen over time. These changes are not expected to significantly alter the character of neighborhoods, so the standard is met. 3. Whether the proposed amendment will have an adverse effect on the value of adjacent properties: The proposed amendments aim to improve conditions on properties by addressing issues such as signage regulations and consistent language and expectations, so the standard is met. 4. The adequacy of public facilities and services: No strain is anticipated so the standard is met. Commissioner Lindwall made a Motion to recommend approval of the Omnibus Text Amendment Package, 23PLND-0006, to the Planning & Development Committee of the City Council, with the following amendments to the proposed changes: 1. Adjustment to the definition of ‘directory sign’ under Section 6-19-3(C) 2. Clarifying the floor area size range of the new use, ‘mixed -use market’, allowed in certain zoning districts as either a permitted, special, or administrative review use. Second by Commissioner Arevalo. A roll call vote was taken, and the motion carried 6-0 with 3 absent. Communications Ms. Williams thanked Ms. Ashbaugh for her contributions and noted her last day would be June 9, 2023. Adjournment Page 68 of 70 P1.Page 323 of 345 DRAFT - NOT APPROVED Page 6 of 6 May 24, 2023 Land Use Commission Meeting Commissioner Westerberg motioned to adjourn, Commissioner Lindwall seconded, and the motion carried, 6-0. Adjourned 8:52 PM. The next meeting of the Evanston Land Use Commission is a Special Meeting to be held on Wednesday, June 28, 2023, at 7:00 PM, in the James C. Lytle Council Chambers in the Lorraine H. Morton Civic Center. Respectfully submitted, Amy Ahner, AICP, Planning Consultant Reviewed by, Katie Ashbaugh, AICP, Planner Page 69 of 70 P1.Page 324 of 345 !! ! ! ! ! ! ! ! !!!! !! !! !! ! ! !! !! ! !!700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMI CHIGANSheridan RdLincoln St Ridge AveDodge AveDempster St Forest AveCentral St Davis St Burnham Pl Isabella St Sheridan RdGrant St Oakton St Simpson St Emerson St Noyes St Asbury AveG re e n B a y R d Church St ChicagoAveMain StCentral Park AveHoward StGrossPointRdGlenview R d Elgin RdCrawford AveSouth BlvdMcCormick BlvdMcDanielAveIsabella St No ye s StMcDaniel AveCentral St Sher i danRdCurrent TOD Parcel !Transit Station Entrance1/8 mile radius1/4 mile radius1/2 mile radiusMain RoadLocal StreetRailroadWater TOD Analysis ´ 7/20/2023TODAnalysisMap.mxd This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 1:31,680 1 inch = 0.5 mile 0 0.5 10.25 Mile Page 70 of 70 P1.Page 325 of 345 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3, Adjournment Date: July 24, 2023 Recommended Action: The Rules Committee recommends the adoption of Resolution 4 -R-23, amending the City Council Rules to include Rule 1.3 Adjournment. CARP: Municipal Operations Council Action: For Action Summary: In October 2022, Councilmember Kelly made a referral to im plement the concept of sine die for the Evanston City Council. The resolution proposes an amendment to the City Council Rules where any item that has not reached a final vote of the City Council would die at the end of the City Council term. Specifically, any resolution, ordinance, or other item that has not received a vote of the City Council "for action" at the end of the term will not carry over to the next City Council term. Any item that has not received a final vote of the City Council seated in a giv en term will need to be brought back through the referrals process. After receiving direction from the Rules Committee on June 5, 2023, the resolution was amended to include a provision allowing the Referrals Committee to refer a reintroduced item directly to a standing committee, as opposed to a board, committee, or commi ssion (BCC). This would avoid asking volunteer residents (whose terms are not aligned with the Council's terms) to address an identical proposal more than once. The Rules Committee further amended resolutions 4-R-23 on July 17, 2023. Legislative History: Resolution 4-R-23 was tabled at the June 5, 2023, Rules Committee meeting and amended at the July 17, 2023, Rules Committee Meeting. R1.Page 326 of 345 Attachments: Resolution 4-R-23 Amending City Council Rule 1 Adjournment revised by Rules 7-17-2023 Page 2 of 4 R1.Page 327 of 345 7/24/23 4-R-23 A RESOLUTION Amending City Council Rule 1. Adjournment to add Rule 1.3 WHEREAS, the Evanston City Council has its own internal City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”); and WHEREAS, the City Council may adopt proposed changes to the City Council Rules at its discretion; and WHEREAS, there is no City Council Rule to address pending legislation that carries over from one term to the next; and WHEREAS, City Council believes that it is appropriate to create a process through City Council rules to dispose of this legislation and allow it to be introduced at a later date. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That Rule 1.3 of the City Council Rules is hereby added to read as follows: 1.3 Upon adjournment of a Council Term, any outstanding legislation, resolution, amendment, referral or any other matter that has not been resolved through a final City Council action dies at the end of the term. Any measure or initiative that dies due to the end of a Council term can be reintroduced in the new Council term through the Referrals process to restart the legislative process from the beginning. Any measure or initiative that died and was reintroduced in the new term, and has already passed through a Board, Commission or Committee in the previous term, may be referred to a Standing Committee by the Referrals Committee. SECTION 3: Be it further resolved that this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided Page 3 of 4 R1.Page 328 of 345 4-R-23 by law. Daniel Biss, Mayor Attest: Stephanie Mendoza, City Clerk Adopted: , 2023 Approved as to form: Nicholas E. Cummings, Corporation Counsel Page 4 of 4 R1.Page 329 of 345 Memorandum To: Honorable Mayor and Members of the City Council From: Alexandra Ruggie, Deputy City Attorney Subject: Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" Date: July 24, 2023 Recommended Action: The Rules Committee recommends approval of Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" of the Evanston City Code, to the City Council. CARP: Municipal Operations Council Action: For Introduction Summary: In September of 2021, the Evanston City Council established the Finance and Budget Committee to consider matters relating to bills, budget, and financial reporting of the City of Evanston. The committee's current membership includes eight members, including five Councilmembers and three Evanston residents with financial expertise. Based on the Finance and Budget Committees demanding learning curve to gain and understand the City's budget process and financial accounting practices, Councilmembers Burns and Reid are recommending approval of changes to the Committee members' terms. Ordinance 67-O-23 would update the terms for the five Councilmembers to be a four-year term to coincide with the election cycle. Ordinance 67-O-23 also updates the terms for the three Evanston residents to be four or five-year terms with an option for a one-time renewal in order to stagger the terms and allow for members to serve for a longer time based on the committee's learning curve and demand. Legislative History: Ordinance 110-O-21 established the Finance and Budget Committee. The Rules Committee voted unanimously to recommend the adoption of Ordinance 67-O-23 on July 17, 2023. R2.Page 330 of 345 Attachments: Ordinance 67-O-23 Amending Title 2, Chapter 20 Finance and Budget Committee Page 2 of 5 R2.Page 331 of 345 07/17/2023 67-O-23 AN ORDINANCE Amending Title 2, Chapter 20, “Finance and Budget Committee” to Amend Member Terms WHEREAS, in September of 2021, the Evanston City Council established the Finance and Budget Committee to consider matters relating to the bills, budget and financial reporting of the City of Evanston; and WHEREAS, the current membership includes eight members, including five Councilmembers and three Evanston residents with financial expertise; and WHEREAS, the Finance and Budget Committee has an extremely demanding learning curve to gain and understand the City’s budget process and financial accounting practices; and WHEREAS, the Evanston City Council has determined it is in the best interest of the City to extend the terms of the Evanston resident members to four and five year terms to stager the membership and allow for two consecutive terms; and WHEREAS, the Evanston City Council has also determined it is in the best interest of the City to extend the term of the Councilmembers to align with their election cycle as is standard with other committee appointments. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 2 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: CHAPTER 20 – FINANCE AND BUDGET COMMITTEE. Page 3 of 5 R2.Page 332 of 345 67-O-23 ~2~ 2-20-1. - PURPOSE. The City Council establishes a Finance and Budget Committee to consider matters relating to bills, budgets, financial reporting and management, investments, rating agencies, police and fire pension boards, and the funding of capital improvements and other long term obligations. 2-20-2. - MEMBERSHIP. The Committee consists of no more than eight (8) members who serve without compensation. The members must include the following: A. A maximum of five (5) Councilmembers; and B. Three residents of Evanston with financial expertise. “Financial expertise” shall mean individuals who have held finance positions for at least two (2) years. 2-20-3. – TERM. Councilmembers shall serve staggered two-year terms, with members changing in May with the option to extend as needed are assigned by the Rules Committee to four-year terms coinciding with the election term. The three (3) resident members shall serve two (2) staggered four (4) or five (5) year terms with the option to extend as needed to be reappointed one (1) time, or two (2) consecutive terms. Resident members may serve for not more than two (2) full terms. 2-20-4. – POWERS AND DUTIES. A. Perform a monthly in-depth review of the financial performance of the City and its departments, including City revenue projections and actuals; B. Propose goals for the annual and long-range budget process (internal and community based); C. Provide a forum to develop more transparent reporting and budgeting process (i.e. having a public meeting for community participation outside of council); D. Review/monitor the finances/budget and continuous improvement goals of City operations and policies; E. Recommend funding for City Pensions (including debt issuance) and the Capital Plan; and F. Propose financial budgeting policies for adoption by the City Council. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 4 of 5 R2.Page 333 of 345 67-O-23 ~3~ SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 R2.Page 334 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Finance and Budget Committee From: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans Date: July 24, 2023 Recommended Action: The Finance and Budget Committee recommends that the City Council Pass Resolution 45 -R- 23, Adopting the Pension Funding Policy for Public Safety Pension Plans. Council Action: For Action Summary: One of the focus areas of the Finance and Budget Committee has been pension analysis and planning. Recognizing that future contributions are likely to fluctuate significantly depending on investment returns and a variety of other factors, the City contracted Foster and Foster to provide their best view of the actual annual contributions required to get to 100% in 2040 based on the market value of assets, contractual wage increases, and current assumptions. Staff shared the results of this analysis with the Finance and Budget Committee at the May 2023. In June 2023, Chair Livingston presented a draft funding policy that was prepared using a template provided by Foster and Foster. Chair Livingston and Member Reiches have incorporated feedback provid ed by members of the Committee, and the revised policy is attached for consideration. The attached policy provides staff with direction on developing the assumed rate of return on an annual basis as well as the sources of pension funding contributions. Legislative History: The Finance and Budget Committee has discussed this Public Safety Pension Policy at Committee meetings in February 2023, March 2023, May 2023, and June 2023. At the June 2023 meeting, an initial draft policy was discussed with the committee. Since that mee ting, Chair Livingston and Committee Member Reiches have incorporated feedback from other committee members into the policy. At the July 2023 meeting, m embers of the committee made FB1.Page 335 of 345 several amendments on the floor and voted to recommend the final amended po licy to City Council. Attachments: Resolution 45-R-23 Page 2 of 7 FB1.Page 336 of 345 45-R-23 A RESOLUTION Adopting the Pension Funding Policy for Public Safety Pension Plans WHEREAS, the City of Evanston (“City”) funds the Police Pension Fund and the Firefighters’ Pension Fund (collectively, the “Public Safety Pension Plans”); and, WHEREAS, the purpose of the Public Safety Pension Plans is to provide long-term benefits promised to participants in the City of Evanston Police Pension Fund and the City of Evanston Firefighters’ Pension Fund; and, WHEREAS, the State of Illinois requires that municipal governments have Public Safety Pension Plans 90% funded by 2040; and, WHEREAS, the City’s Finance and Budget Comm ittee desires that the City increase the amount of funding it is committing towards Public Safety Pension Plans to ensure the plans are 100% funded by 2040, and proposes the Pension Funding Policy for Public Safety Pension Plans (the “Pension Funding Polic y”) to meet that goal; and, WHEREAS, the Pension Funding Policy provides direction on long-term funding to systematically eliminate any unfunded liabilities while producing a contribution requirement that is predictable and reflected in the City’s long -term financial forecasts; and, WHEREAS, the Pension Funding Policy sets forth the objectives, actuarially determined contribution funding principles, and sources of pension contributions as a means for the City to reach its full funding goal; and Page 3 of 7 FB1.Page 337 of 345 45-R-23 ~2~ WHEREAS, in order to implement the Pension Funding Policy , the City Council has determined it to be in the best interests of the City to adopt this Resolution. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. The foregoing recitals shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. SECTION 2. The Pension Funding Policy as set forth in Exhibit A, attached, is hereby adopted. SECTION 3. . That this Resolution 45-R-23 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City C lerk Adopted: __________________, 2023 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 7 FB1.Page 338 of 345 45-R-23 ~3~ Exhibit A City of Evanston Pension Funding Policy Public Safety Pension Plans _______, 2023 I. INTRODUCTION Policy Statement The purpose of this Policy is to establish how the City of Evanston annually fully funds the long-term cost of benefits promised to the participants in the City of Evanston Police Pension Fund and the City of Evanston Firefighters’ Pension Fund (Public Safety Pension Plans). It also defines the calculation of the City’s actuarially determined contribution (ADC) to such plans . Policy Goal- Fully Funded by 2040 The goal of this Policy is to ensure that pension benefits can be paid by adopting a long -term funding plan that systematically eliminates any unfunded liabilities while producing a contribution requirement that is predictable and reflected in the City’s long term financial forecasts . It is the goal of this Policy to achieve full funding by 2040 and that on an annual basis 100% or more of the ADC is contributed to the Public Safety Pension Plans. II. GENERAL FUNDING POLICY OBJECTIVES The objective of a public employee defined benefit pension plan is to fund the long -term cost of retirement benefits provided to the plan participants. These benefits include statutory retirement, death and disability payments. To assure the plan remains sustainable, the plan must accumulate adequate resources for future benefit payments in a systematic and disciplined manner during the active service life of the benefiting employees. There are several factors to consider in achieving this: 1) Actuarially Determined Contributions ‐ This should be determined annually in an actuarially sound manner, based on an actuarially determined contribution that incorporates both the cost of current benefits being earned by the active plan participants and the amortization of any unfunded actuarial accrued liability. 2) Funding Discipline ‐ Funding should be based on a consistent methodology each year that will ensure that adequate funds are contributed on an annual basis. 3) Accountability and Transparency ‐ Clearly defined reporting of pension funding, including an assessment of whether, how and when the City will ensure sufficient assets will be available to pay benefits as promised. III. ACTUARIALLY DETER MINED CONTRIBUTION FUNDING PRINCIPLES The annual required contribution will be determined as follows: Page 5 of 7 FB1.Page 339 of 345 45-R-23 ~4~ 1) The Actuarially Determined Contribution (ADC) will be calculated by an enrolled actuary (Actuary). The Actuary shall be engaged by the City of Evanston and the Boards of the Public Safety Pension Plans . 2) The ADC will include the normal cost, amortization of any unfunded liability, and an estimate of the annual cost to administer the Public Safety Pension Plans . 3) The Actuarial Accrued Liability , which is the liability accrued in the fund as of the valuation date, and Normal Cost, which is the annual cost of pension accruals by the active employees each year, will be calculated using the Entry Age Normal Level Percentage of Payroll Actuarial Cost Method using the following assumptions: a. The investment rate of return assumption will be recommended annually to the City Council by the Finance and Budget Committee. The Finance and Budget Co mmittee will consider input from representatives of the Public Safety Pension Boards . The rate shall be reviewed by the Actuary for reasonableness. b. Non‐economic assumptions, such as rates of separation, disability, retirement, mortality, etc., shall be determined from experience studies to most accurately reflect current experience. 4) The Actuarial Value of Assets will be determined using a smoothing method to reduce the effects of market volatility on the City’s contributions. A 5‐year smoothed market value method, or other method considered reasonable by the Actuary, will be used to recognize variances from the actuarial investment rate of return assumption to actual market returns. 5) The Unfunded Actuarial Accrued Liability (UAAL), which is the difference between the Actuarial Accrued Liability and the Actuarial Value of Assets shall be eliminated by the end of 2040 (the Full Funding Date). Once 100% funding is achieved, the City Council shall consider if funding over 100% is desirable, to help ensure the long -term funding status of the pension plans. 6) Periodic Reforecasting -- To help ensure that the City is on a path to 100% funding by the Full Funding Date, the City shall engage with the Actuary to periodically reforecast the required contributions in accordance with this Policy. The City shall reflect those required contributions into its long-term planning. IV. SOURCES OF PENSION CONTRIBUTIONS Required Contribution based on the actuarial valuation report using 100% funding by 2040 will come from any one or more of the following: 1) A Pension Property Tax levy that is at the same dollar value level as the prior year adjusted for allocated PPRT per item 2 below; 2) The maximum allowable PPRT allocation. 3) Additional unrestricted revenues , net of expenses available in the General Fund. a. If the subsequent year budget , after due consideration of discretionary and non- discretionary expenses such as the ADC , is in deficit, then the ADC may be funded, in Page 6 of 7 FB1.Page 340 of 345 45-R-23 ~5~ part, by any General Fund Reserves in excess of the General Fund required fund balance. b. The City Council may, at its discretion, also consider transferring to the General Fund, for use in making the ADC, any excess fund balances in other unrestricted City Funds . 4) If there are not excess reserves available to make the full ADC, then the City Council shall raise the Pension Property Tax levy in order to fund the ADC . a. It is the intent of this Funding Policy that if adequate budget revenues net of expenses or reserves are not available to make the full ADC, then the Pension Property Tax levy shall be raised in order to provide additional funds to achieve the required contribution. 5) The City Council is encouraged to devote a portion of any unrestricted proceeds from asset sales or any other non-recurring revenue sources to fund incremental pension contributions above the ADC for that year. Any incremental contributions shall then be considered in calculating the required future contributions under this Policy. V. TRANSPARENCY Funding of the Public Safety Pension Plans shall be transparent to vested parties including plan participants, annuitants, the Pension Boards, the City Council and residents. To achieve this transparency, the following information shall be distributed and/or published on the City’s website: 1) A copy of the annual actuarial valuation for all plans shall be made available to the City Council and Pension Boards. 2) The City’s annual operating budget shall clearly state the City’s required contribution to the Public Safety Pension Plans . As part of the budget process, the required contribution to the fund shall be reviewed and discussed at an open meeting of the Finance and Budget Committee and City Council and include a 5- year or more historical perspective on recent contributions , asset returns and funding levels . 3) The City’s Annual Comprehensive Financial Report reflects the City’s annual required contribution and the value of the outstanding pension liabilities as directed by the Governmental Accounting Standards Board. V. REVIEW OF FUNDING POLICY Funding a defined benefit pension plan requires a long -term horizon. Assumptions and inputs into the policy should focus on long -term trends, not year-to-year shifts in the economic or noneconomic environments. Generally, assumptions or inputs should be evaluated and changed if long -term economic or non-economic inputs have fundamentally changed or are no longer reasonable. As such, the City will review this policy every four years to determine if changes to this policy are needed to ensure adequate resources are being accumulated in the Public Safety Pension Plans. The City Council, in consultation with its designated committee , reserves the right to make changes to this Policy at any time if it is deemed appropriate. Page 7 of 7 FB1.Page 341 of 345 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Finance and Budget Committee From: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Assumed Rate of Return on Investments for 2023 police and fire pension actuarial valuation reports Date: July 24, 2023 Recommended Action: The Finance and Budget Committee recommends that the City Council approve an assumed rate of return of 6.5% for the 2023 police and fire pension actuarial valuation reports. Council Action: For Action Summary: At the June 2023 Committee meeting, the Finance and Budget Committee requested that Committee Member Reiches work with representatives from the pension boards to make a recommendation on the assumed rate of return to be used for the 2023 police and fire pension actuarial valuation reports. Committee Member Reiches has provided the attached memo providing information on comparable Committee Budget and Finance the that recommending and communities recommend that the City Council approve an assumed interest rate of 6.5%. The City Council would adopt the numbers contained in these valuation reports as part of the budget process, and the 2023 tax levy would be received in 2024. Legislative History: At the July 2023 Finance and Budget Committee meeting, all members recommended that the City Council approve an assumed interest rate of 6.5%. Attachments: Memo from Committee Member Reiches Re. Expected Investment Rate of Return Guiding Principles FB2.Page 342 of 345 Expected Investment Rate of Return Guiding Principles- Draft July 2023 The ultimate setting of the Rate is the responsibility of the City of Evanston through the Evanston City Council. The annual setting of the Expected Investment Rate of Return (the Rate) on pension assets of the Public Safety Pension Plans shall include input from various stakeholders including: 1. Member(s) of the Finance and Budget Committee or its equivalent 2. City Staff 3. Representatives from the Police and Fire Pension Boards 4. Input from the plan’s actuary The selection of the appropriate Rate is a judgmental assessment. It impacts not only the expected investment returns required to achieve targeted full funding by 2040 (the Full Funding Date), but also the discount rate used the determine the present value of future benefits used in the calculation of the pension plan current funding position. It is the City’s desire to achieve the goal of 100% funding of the public safety pension plans by the Full Funding date. The setting of the annual Rate used for the subsequent year actuarial calculation of the required contribution and the forecast of required contributions should consider: 1. Published expected investment rates of return from the Illinois State Board of Investment pension funds if the assets of the Public Safety pension plans are invested through those funds. 2. Rates used by comparable communities, recognizing that the City of Evanston intends to fully fund the pensions by 2040. 3. The Rate will be reviewed on an annual basis. Page 2 of 3 FB2.Page 343 of 345 Memo: To: Evanston Finance and Budget Committee From: Shari Reiches and Jack Mortell On June 13th 2023, Evanston’s Finance and Budget Committee requested Jack Mortell and Shari Reiches to make a recommendation of the Expected Rate of Return for the Evanston Fire and Police Pension Plans. We recommend a rate of 6.50% •This rate is within the range of returns provided by Foster and Foster. •We feel this is a conservation rate and should help us achieve full funding by 2040 •The following are the most recent AFR rates of comparable communities and other agencies. o Bartlett- 7.25% o Fire State Fund- 7.125% o Schaumburg- 7.125% o Elk Grove Village- 7% o Elgin- 7% o Oak Lawn- 7% o Naperville- 6.85% o Police State Fund- 6.8% o Mount Prospect- 6.8% (Police) and 7.125% (Fire) o Algonquin- 6.75% o Warrenville- 6.75% o Arlington Heights- 6.75% o Cicero- 6.75% o Oak Park- 6.75% o Skokie- 6.75% o Woodridge- 6.5% o Illinois Department of Insurance- 6.5% o Joliet- 6.5% o Waukegan- 6.5% o Evanston- 6.5% Page 3 of 3 FB2.Page 344 of 345 Memorandum To: Honorable Mayor and Members of the City Council From: Saúl Rodriguez, Deputy City Clerk Subject: Approval of Appointment to Board, Commission, and Committee. Date: July 24, 2023 Recommended Action: The Mayor recommends City Council approval of the appointment of Samuel Blazey to the Utilities Commission. Council Action: For Action Summary: Appointment: Utilities Commission - 4-year term • Samuel Blazey AP1.Page 345 of 345