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HomeMy WebLinkAboutJuly 10, 2023Page 1 MINUTES July 10,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,July 10,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid (8) Absent:Councilmember Geracaris Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES July 10,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Jeanne Breslin 16-O-23 Albert Gibbs P3 Paul Breslin 16-O-23 Carlis Sutton P3,P4 Bonnie Wilson P3 Michael Mallory P4 Wynn Graham P3 Virginia Ayers P3,P4 Geoffrey Bushor P3,P4 Michael Vasilko A6,A7 Tina Paden P3,P4 Junilla Sledziewski P3,P4 Katherine Lott P1 Mary Rosinski A6 Jill Calian P4 Gordon Hazen P3,P4 John Hammerschlag HS1 Written Received Public Comment CONSENT AGENDA Items A2,A12,P1,P2,P3,P4 and HS1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris Page 3 MINUTES July 10,2023 (VI)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Regular City Council Meeting of June 26,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of June 26,2023. For Action Approved on Consent Agenda (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period of June 5,2023,through June 18,2023,in the amount of $3,682,033.56 and the Bills List for July 11,2023,in the amount of $4,379,004.06 and credit card activity for the period ending May 26,2023,in the amount of $291,392.01. For Action Approved on Consent Agenda A2.BMO Harris Amazon Credit Card Activity was approved Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26,2023,in the amount of $19,543.56. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved 6 -0 -1 Ayes:Kelly,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:None Abstain:Suffredin Absent:Harris,Geracaris Page 4 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A3.A Sole-Source,Three-Year Agreement with Rubicon Global LLC for the RUBICON SmartCity Digital Waste Solution Software was approved Staff recommended the City Council authorize the City Manager to execute a sole-source,three-year agreement with Rubicon Global LLC 335 Madison Ave,Floor 4, New York,NY,10017)for the purchase of RUBICON SmartCity digital waste solution software in the amount of $64,720.00.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding is provided from the Solid Waste Fund (SWF)(Account 520.40.4310.62509) Service Agreements/Contracts.This purchase is budgeted for $28,240.00 in FY2023 and $18,240.00 in FY2024 and FY2025.Yearly cellular service of $4,800.00 will be provided from (Account 520.40.4310.64540)Telecommunications-Wireless.The purchase of ten (10)tablets for $5,499.90 will be purchased from (Account 520.40.4310.65555) Personal Computer Equipment. For Action Approved on Consent Agenda A4.A Three-Year,Sole-Source Agreement with Invoice Cloud for the Software-as-a-Service (SaaS)Electronic Bill Presentment and Payment Platform was approved Staff recommended the City Council authorize the City Manager to execute a three-year, sole-source agreement with Invoice Cloud (30 Braintree,Hill Office Park,Suite 303, Braintree,MA 02184)for the Software-as-a-Service (SaaS)Electronic Bill Presentment and Payment Platform (EBPP)in the amount of $205,833.00.This contract includes two optional 1-year extensions.A sole source purchase requires a 2/3 vote of the Councilmembers. Funding is provided by the Water Fund,Other Operations Business Unit (Account 510.40.4225.62340),which has an approved FY 2023 budget of $254,000 and a YTD balance of $150,870.00. For Action Approved on Consent Agenda Page 5 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A5.An Agreement with Studio AH,LLC dba HPZS for Consulting Services Related to the Ecology Center Renovation (RFP 22-51)was approved Staff recommended the City Council authorize the City Manager to execute an agreement with Studio AH,LLC dba HPZS (213 W.Institute Place,Suite 502,Chicago, Illinois 60610)for consulting services related to the Ecology Center Renovation (RFP 22-51)in the amount of $248,532.12. Funding will be from the Capital Improvement Fund 2018 General Obligation Bond in the amount of $20,032 and from the 2022 General Obligation Bond in the amount of $228,500. For Action Approved on Consent Agenda A6.Contract Award to HDR-A for the Comprehensive Plan and Zoning Code (RFP No. 23-32 was approved The City Council discussed and directed staff to issue a Request for Proposals to rewrite the City's Comprehensive Plan and Zoning Code.Proposals were received from four firms and evaluated in accordance with the City's purchasing manual.Staff requests the City Council approve a contract with HDR-A in the amount of $750,000 to complete this effort. Funding will be provided by the American Rescue Plan Act (ARPA),account 170.99.9963.62236. For Action Approved on Consent Agenda Page 6 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A7.Participation in the “Putting Assets to Work”Incubator was approved Staff recommended City Council approval to accept an invitation to participate in the nonpartisan “Putting Assets to Work Incubator.”The City will need to provide a total of $125,000 matching requirements.At the end of the program,the City will receive an asset map that catalogs all public real estate assets and a strategy to utilize our public facilities better,help meet CARP goals,and provide guidance on the potential for converting or retrofitting,or sharing space for housing development. Funding will be from the City Manager ’s Office,Service/Agreements/Contracts (100.15.1505.62509)which has a FY23 budget of $210,000 and a remaining balance of $82,842.The remaining cost will be provided by the City Manager ’s Office Regular Pay account (100.15.1505.61010),which is projected to be significantly under budget.The account has an FY23 approved budget of $1,019,625,of which only 37%is spent,and has a remaining balance of $637,464. For Action Approved on Consent Agenda A8.Expression of Interest by Shell Equilon Enterprises LLC to Install Electric Vehicle Charging Stations in Public Parking Facilities was approved Staff recommended the City Council authorize the City Manager to execute an Expression of Interest with Shell Equilon Enterprises LLC to Install Electric Vehicle Charging Stations in Public Parking Facilities. For Action Approved on Consent Agenda A9.Resolution 42-R-23,Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois for Leon Place Reconstruction Project was approved Staff recommended City Council adoption of Resolution 42-R-23,Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois Program for Leon Place Reconstruction Project. Funding will be provided from Rebuild Illinois Funds in the Motor Fuel Tax (MFT)Fund (Account 200.40.5105.62145 -423015)in the amount of $138,364.This project is not budgeted,but there is available funding in the amount of $979,142. For Action Approved on Consent Agenda Page 7 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A10.Resolution 43-R-23,Approving the Release of Closed Session Minutes was approved Staff recommended the City Council adopt Resolution 43-R-23,releasing the closed session minutes listed on Exhibit A to the Resolution. For Action Approved on Consent Agenda A11.Resolution 44-R-23,Authorizing the Settlement and Release of All Claims in Daley v.City of Evanston was approved Staff recommended approval of Resolution 44-R-23,authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Daley v. City of Evanston (EEOC Charge 440-2023-03456 and IDHR Charge 2023CF0729). Funding will be provided from the Insurance Fund Settlement Costs -Liability (Account 605.99.7800.62260) For Action Approved on Consent Agenda A12.Ordinance 63-O-23,Amending City Code Section 3-4-6(P-2)to Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries was approved for introduction The Liquor Control Review Board recommended Adoption of Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2)to Allow the Limited Service of Wine and Craft Cocktails by Craft Breweries. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Introduction Approved for Introduction 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris Page 8 MINUTES July 10,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A13.Ordinance 64-O-23,Amending City Code Section 3-4-6(R-1)to Prohibit the Service of Alcohol in Glass or Plastic Containers was approved for introduction The Liquor Control Review Board recommended City Council approval of Ordinance 64-O-23,amending City Code Section 3-4-6(R-1)to prohibit the service of alcohol in glass or plastic containers. For Introduction Approved on Consent Agenda for Introduction (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A14.Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" and Section 10-11-7 "Passenger Loading Zones,Public Carrier Stops and Stands" was approved for introduction Councilmember Revelle recommended that the Administration and Public Works Committee and City Council approve amending Title 10,Chapter 11,Section 12 Schedule XII (B)of the Evanston city code (“Parking Meter Zones”)to add metered spaces on the 1700 block of Central St.to the 4-hour max limit portion of the code,and Title 10,Chapter 11,Section 7 “Loading Zones”to create a new “Medical Loading Zone” at 1732 Central St.,between the hours of 7:00 am -5:00 pm,Monday -Friday. For Introduction Approved on Consent Agenda for Introduction A15.Ordinance 62-O-23,Amending Title 1,Chapter 17,Section 1 "Purchases of Goods or Services"was adopted Recommendation to the City Council of Passage of Ordinance 62-O-23 Amending Title 1,Chapter 17,Section 1 "Purchases of Goods or Services" For Action Adopted on Consent Agenda (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 15-O-23,Amending Title 7,Chapter 8 Concerning the Protection of Trees on Private Property was held in the Planning &Development Committee The Environment Board recommended City Council approval of Ordinance 15-O-23, Amending Title 7,Chapter 8,Concerning the Protection of Private Trees. For Introduction Held in the Planning &Development Committee Page 9 MINUTES July 10,2023 (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P2.Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance was approved for introduction as amended in the Planning & Development Committee The Land Use Commission recommended the adoption of Ordinances 68-O-23 and 69-O-23,an Omnibus Text Amendment Package to clarify and update regulations in the Zoning Code pertaining to signs,Transit Oriented Development (TOD)areas,unique adaptive uses,accessory structures,loading berths,patios and terraces,mixed-use markets,and adjustments to development plans.These text amendments were identified and referred by the Land Use Commission to address current zoning and land use issues that need clarification and updating immediately and that should not wait for the new Zoning Ordinance and Comprehensive Plan.The proposed Zoning Ordinance clarifications and updates meet the Standards for Approval for text amendments. Motion:Councilmember Nieuwsma Second:Councilmember Harris For Introduction Approved for Introduction as Amended in the Planning &Development Committee 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris P3.Resolution 22-R-23,Approving a Plat of Subdivision for 1801-1815 Church Street and 1708-1710 Darrow Avenue for the Mt.Pisgah Subdivision was approved Staff recommended approval of Resolution 22-R-23,Approving a Plat of Subdivision for 1801-1815 Church Street and 1708-1710 Darrow Avenue for the Mt.Pisgah subdivision. Motion:Councilmember Nieuwsma Second:Councilmember Harris Councilmember Kelly moved to table this item until the August 28,2023 Council Meeting Motion:Councilmember Kelly Second:None Motion failed for a lack of a second For Action Approved 6 -2 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:Kelly,Suffredin Absent:Geracaris Page 10 MINUTES July 10,2023 (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P4.Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,Evanston,Illinois was adopted Staff recommended approval of Ordinance 51-O-23,authorizing the City Manager to execute a sale contract for City-owned real property located at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,to Housing Opportunity Development Corporation (“HODC”)for a mixeduse development with 33 units of affordable housing. A 2/3 majority vote of the Councilmembers is required for adoption of this ordinance. Motion:Councilmember Nieuwsma Second:Councilmember Burns Councilmember Kelly moved to table this item until the August 28,2023 Council Meeting Motion:Councilmember Kelly Second:None Motion failed for a lack of a second For Action Approved 6 -2 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:Kelly,Suffredin Absent:Geracaris P5.Ordinance 55-O-23,granting a Special Use Permit for a Convenience Store at 831 Foster Street in the B1 Business District was adopted The Land Use Commission recommended the adoption of Ordinance 55-O-23 granting a Special Use Permit for a Convenience Store at 831 Foster Street in the B1 Business District.The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Action Adopted on Consent Agenda Page 11 MINUTES July 10,2023 (IX)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Ordinance 2-O-23,Amending the City Code,"Creating Title 12 "Consumer Protections"Chapter 1,Cashless Establishments Prohibited was tabled until January 8,2024 Staff provided City Council with the following information to consider Ordinance 2-O-23, Amending the City Code,"Creating Title 12 "Consumer Protections"Chapter 1,Cashless Establishments Prohibited. Motion:Councilmember Reid Second:Councilmember Harris Councilmember Reid moved to amend this ordinance by eliminating the definition of consumer commodity,replace the food store definition with a grocery store definition,replace the retail establishment definition with pharmaceutical establishment Motion:Councilmember Reid Second:None Motion failed for a lack of a second Councilmember Reid moved to table this item until the January 8,2024 Council Meeting Motion:Councilmember Reid Second:Councilmember Harris Motion Passed 5 -3 Ayes:Kelly,Harris,Wynne,Burns,Reid Nayes:Nieuwsma,Suffredin,Revelle Absent:Geracaris For Action Tabled Until January 8,2024 (X)CALL OF THE WARDS Ward 1:No Report Ward 2:Great job at ETHS Recycling Event;Thanked Public Works;Bags from Commissioner Josina Mortia 2nd Ward Meeting postponed until August Ward 3:3rd Ward Office Hours 7:30 p.m.-9:30 p.m.Brothers K Ward 4: Ward boundaries will remain in effect until April 2025; Shout-out to Mike Rivera (Parking Divsion Manager)for parking solution on Davis Street 4th Ward Meeting July 11 7:00 p.m. Page 12 MINUTES July 10,2023 (X)CALL OF THE WARDS Ward 5:Thanked Councilmember Wynne for supporting items P3 and P4; Thanked HODC July 17 Youth Shoemaking Workshop with Parks and Recreation Department; Virtual Hill Arts District Meeting July 11 Ward 6:No Report Ward 7:June 27th Meeting video available online; Praised Community Development Staff Ward 8:8th Ward Meeting July 27 6:00 p.m.Levy Center Ward 9:Absent (XI)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel,collective bargaining,litigation,and establishment of reserves settlement of claims.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1,(c)2,(c)11,and (c)12. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 9:20 p.m. Motion Passed 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:None Absent:Suffredin,Geracaris (XII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:23 p.m.