HomeMy WebLinkAboutJuly 24, 2023AGENDA
City Council
Monday, July 24, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee (cancelled)
City Council convenes at 5:30pm or the conclusion of Administration & Public Works Committee
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Page
(I)ROLL CALL - COUNCILMEMBER KELLY
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic or item agenda the and name non-agenda
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers Public is Comment Comment. Public during respond not do
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise or disturbs which disrupts, disorderly other any in conduct
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of
July 10, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of July 10,
2023
For Action
Approval of the Minutes of the Regular City Council meeting of July 10,
2023
15 - 27
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 19, 2023, through July 2, 2023, in the amount of
$3,707,941.88 and the Bills List for July 25, 2023, in the amount of
$6,111,276.78.
For Action
Approval of the City of Evanston Payroll and Bills List
28 - 57
A2.Approval of a Contract Award with CDM Smith Incorporated for FY
2023, 2024, & 2025 PFAS Treatment Technique Study Services
Staff recommends City Council authorize the City Manager to execute
an agreement with CDM Smith Incorporated (125 S. Wacker Drive,
Suite 2510 Chicago, IL 60606) to provide PFAS treatment technique
study services in the not-to-exceed amount of $1,572,410.00.
& Improvement Depreciation Water the by provided is Funding
Extension Fund Business Unit (Account 513.71.7330.62145), which has
an approved FY 2023 budget amount of $500,000, all of which is
remaining. Additional funding will need to be budgeted in FY 2024 and
FY 2025.
For Action
Approval of a Contract Award with CDM Smith Incorporated for FY
2023, 2024, & 2025 PFAS Treatment Technique Study Services
58 - 62
A3.Approval of Contract with Duke’s Root Control, Inc. for 2023 to
2025 Root Treatment (Bid No. 23-37)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Duke’s Root Control, Inc. (400 Airport Road,
Suite E, Elgin, IL 60123) for 2023 to 2025 Root Treatment (Bid No. 23-
37) in the amount of $199,677.21.
Funding for this project is from the Sewer Fund (Account No.
has an approved FY 2023 budget of 515.40.4535.62461), which
$550,000, of which $498.903.60 is remaining. The 2022 root treatment
work has a bid price of $65,699.58. Staff proposes to budget $70,000.00
for root treatment in this same account in future years.
For Action
Approval of Contract with Duke’s Root Control, Inc. for 2023 to 2025
Root Treatment (Bid No. 23-37)
63 - 67
A4.Approval of One-Year Renewal of Milestone XProtect Premium
Support 2023
Staff recommends the City Manager authorize payment of $32,558.55 to
Convergint Technologies, LLC(35257 Eagle Way, Chicago, IL 60678) to
renew support for the City’s Milestone XProtect Corporate video
management system (VMS). Three quotes were obtained, with
Convergint Technologies, LLC prevailing with the lowest price.
This expense will be charged to IT account 100.19.1932.62340 (IT
Computer Software) which has a FY 2023 budgeted amount of
$1,420,000.00 and a year-to-date balance of $533,175.73.
For Action
Approval of One-Year Renewal of Milestone XProtect Premium Support
2023
68 - 79
A5.Approval of a One-Year Renewal of the ArcGIS Software with Esri,
Inc.- 2023
Staff recommends the City Council authorize the City Manager to
execute a sole source agreement for the annual support and licensing
renewal of the Esri ArcGIS Desktop, Enterprise and Online software
products with Esri, Inc. (380 New York Street, Redlands, CA 92373) for
$33,861.
The total cost of this renewal is $33,861. Funding in the amount of
$24,819 will be charged to IT account 100.19.1932.62340 (IT Computer
Software) which has a FY 2023 budgeted amount of $1,420,000.00 and
a year-to-date balance of $533,175.73.The remaining balance of $9,042
will be split among the other five following GL Accounts; $5,437 to
Public Works (Account 100.40.4400.62340), $1,614 to the City
(Account Police (100.15.1535.62490), $1,076 Office Manager’s to
100.22.2205.62490), $538 to Library (Account 185.48.4835.62340), and
$377 to Fire (Account 100.23.2305.62335).
For Action
Approval of a One-Year Renewal of the ArcGIS Software with Esri, Inc.-
2023
80 - 87
A6.Approval of a Contract Award with Capitol Cement Co., Inc. for the
2023 Special Assessment Alley Improvements (Bid No. 23-27)
Staff recommends that City Council authorize the City Manager to
execute an agreement with Capitol Cement Co., Inc. (6231 North
Pulaski Road, Chicago, IL 60646) for the 2023 Special Assessment
Alley Improvements (Bid No. 23-27) in the amount of $676,377.00.
(Account Fund Assessment Special No. provided is Funding from
420.40.6000.65515 - 423001) in the amount of $676,377.00, which has
an available 2023 budget of $750,000.
For Action
Approval of a Contract Award with Capitol Cement Co., Inc. for the 2023
Special Assessment Alley Improvements (Bid No. 23-27)
88 - 91
A7.Approval of a Contract with Water Resources Inc. for FY 2023 &
2024 Water Meter Purchases (Bid 23-41)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Water Resources Inc. (390 Sadler Ave,
Elgin IL. 60120) for the period of FY 2023 & 2024 to provide water
meters (Bid 23-41) in the not-to-exceed amount of $333,289.00.
Funding will be provided by the Water Billing Business Unit (Account
510.40.4208.65070), budget of 2023 FY approved an which has
$205,000 and a YTD balance of $203,417.31. In addition, funding will be
provided (Account Business Unit Other Water the by Operations
510.40.4225.65080), which has an approved FY 2023 budget of
$30,000 and a YTD balance of $6,305.05.
For Action
Approval of a Contract with Water Resources Inc. for FY 2023 & 2024
Water Meter Purchases (Bid 23-41)
92 - 93
A8.Approval to Purchase Fuel from Al Warren Oil Company, Inc. for
One Year
Staff recommends City Council approval of fuel purchases from July 6,
2023, through July 5, 2024, in the not to exceed the amount of $850,000
from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN
46320). The vendor is the current Suburban Purchasing Cooperative
(SPC) Governing Board Bid winner for all grades and types of fuel that
are utilized by City vehicles for this time period.
Funding for this purchase will be from the Fleet Fund - Petroleum
Products budget 2023 FY of with 600.19.7710.65035) (Account a
$750,000 and a YTD balance of $307,339. Staff expects to go over the
budgeted amount by $150,000 for 2023 and will need an expense
increase for 2024.
For Action
Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One
Year
94 - 97
A9.Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab
and one (1) 2024 Ford F550 4x4 Utility Truck for the Recycling &
Environmental Maintenance Division (REM) and Traffic Division of
the Public Works Agency (PWA)
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with Lindco Equipment Sales (2168 East
88th Drive, Merrillville, IN 46410) in the amount of $208,050.75 for the
purchase of one (1) 2024 Ford F550 Extended Cab as a replacement for
existing vehicle #702 for Traffic operations and a purchase agreement
with Hodgkins, IL Ave., (6201 Company Equipment Runnion East
60525) in the amount of $179,294.00 for the purchase of one (1) 2024
Ford F550 4x4 Utility Truck as a replacement for existing vehicle #158
for Recycling and Environmental Maintenance operations.
Funding for two (2) 2024 Ford F550 trucks will be from the FY2024
Automotive Equipment Fund (Account 601.19.7780.65550) in the
amount of $387,344.75, which is anticipated to have an FY 2024
budgeted amount of at least $2,000,000.00. This expenditure represents
10.34% of this budgeted amount.
For Action
Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab and
one (1) 2024 Ford F550 4x4 Utility Truck
98 - 114
A10.Approval of the Purchase and Installation of Eight (8) Universal
Dual Car Charging Stations for City Vehicle Charging
Staff requests the City Council authorize the City Manager to approve
the purchase and installation of Eight (8) dual car charging stations in
the amount of $199,075.71 to Carbon Day EV Charging (763 Bunker
Court, Riverwooods, IL 60015). This purchase is through Sourcewell
joint purchasing contract #042221-CPI.
Funding for this project will be from the Capital Improvement Fund,
General Obligation Bonds (Account 415.40.4123.65515 - Project No.
123003) in the amount of $199,075.71, which has an FY 2023 budgeted
amount of $100,000.00, all of which is remaining. The remainder of the
cost of this project will be covered by the cost saving of projects that
were not approved or available for a contract in 2023.
For Action
Approval of the Purchase and Installation of Eight (8) Universal Dual Car
Charging Stations for City Vehicle Charging
115 - 127
A11.Approval to Purchase one (1) 2023 Braun Chief XL Type III
Ambulance for the Evanston Fire Department
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with North Central Emergency Vehicles
(18448 County Rd 9, Lester Prairie, MN 55354) in the amount of
$237,001.00 for the purchase of one (1) 2023 Braun Chief Type III
Ambulance for Evanston Fire Department operations.
Staff is seeking direction from the City Council regarding funding for the
2023 Braun Chief Type III Ambulance on whether to use surplus 2023
General Funds or the FY 2024 Automotive Equipment Fund (Account
601.19.7780.65550) in the amount of $237,001.00. The vehicle will be
readily available in 2023, and with increased EFD staff, an additional
ambulance is required as soon as possible. If payment cannot be made
until available this for opportunity the lose may City the 2024,
ambulance.
For Action
Approval to Purchase one (1) 2023 Braun Chief XL Type III Ambulance
for the Evanston Fire Department
128 - 180
A12.Approval of Contract Award to Arthur J. Gallagher & Co. for
Insurance Broker Services (RFQ 25-35)
Staff recommends the City Council Award a Contract for Insurance
Broker of amount the in & Co. J. Arthur to Services Gallagher
$38,500.00
Insurance Fund, account 605.99.7800.62130 that has a budget
allocation of $750,000 and a remaining balance of $522,855.
For Action
Approval of Contract Award to Arthur J. Gallagher & Co. for Insurance
Broker Services (RFQ 25-35)
181 - 183
A13.Approval of Annual Membership Dues to the Northwest Municipal
Conference
Staff recommends City Council approve the City's annual membership
dues for the 2023-2024 fiscal year to Northwest Municipal Conference
(1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount
of $25,528.
Funding will be from the City Council business unit, Membership Dues -
General Fund Line Item (Account 100.13.1300.62360), with a budget of
$58,000 and a YTD balance of $57,800.
For Action
Approval of Annual Membership Dues to the Northwest Municipal
Conference
184 - 185
A14.Approval of Facilities and Fleet Management Workforce
Development Program
Staff recommends City Council authorize the City Manager to proceed
with the proposed Workforce Development Plan for Facilities and Fleet
Management operational support.
Funding source would be through the use of Excess General Fund
balance. The estimated cost for this program in 2023 is $64,000, of
which Facilities (Account against charged be will $32,000 the
100.19.1950.61010) and $32,000 will be charged against the Fleet Fund
(Account 600.19.7710.61010). Funding for future years will increase and
will need to be appropriately budgeted. Detailed information about
funding is included in the memo below.
For Action
Approval of Facilities and Fleet Management Workforce Development
Program
186 - 189
A15.Approval of Change Order No. 1 to the Agreement with Capitol
Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with Capitol Cement Co.,
Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Alley
Improvements (Bid No. 23-27) in the amount of $464,953.00.
Funding is provided from the Community Development Block Grant
(CDBG) Fund in the amount of $220,000.00 and the 2023 General
Obligation (GO) Bond Fund in the amount of $244,953.00. A detailed
funding analysis is included in the memo below.
For Action
Approval of Change Order No. 1 to the Agreement with Capitol Cement
Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27)
190 - 195
A16.Approval of Change Order No. 2 to the Agreement with Bolder
Contractors, Inc. for the 2023 Water Main Improvements and Street
Resurfacing Project (Bid No. 23-26)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 2 to the agreement with Bolder Contractors,
Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2023 Water Main
Improvements and Street Resurfacing Project (Bid No. 23-26) in the
amount of $293,233.00.
No. Fund Water (Account from provided is Funding the
513.71.7330.65515 – 423003) in the amount of $293,233.00. These
improvements will be funded by the Water Fund, which has savings
from the delay of other projects.
For Action
Approval of Change Order No. 2 to the Agreement with Bolder
Contractors, Inc. for the 2023 Water Main Improvements and Street
Resurfacing Project
196 - 199
A17.Resolution 46-R-23, Authorizing the Creation of A Short-Term Task
Force to Investigate and Report on the Economic Security of Local
Families
Councilmember Reid requests the City Council adopt Resolution 46-R-
23, on report a investigate to force task short-term creating and
economic security proposals.
For Action
Resolution 46-R-23, Authorizing the Creation of A Short-Term Task
Force to Investigate and Report on the Economic Security of Local
Families
200 - 203
A18.Ordinance 65-O-23, Authorizing the City Manager to Negotiate the
Sale of City-Owned Property at 1808 Hovland Court to Community
Partners for Affordable Housing
Staff recommends City Council adoption of Ordinance 65-O-23
Authorizing the City Manager to Negotiate the Sale of City-Owned
Property at 1808 Hovland Court to Community Partners for Affordable
Housing. the of vote (2/3) requires a ordinance This two-thirds
Councilmembers.
For Introduction and Action
Ordinance 65-O-23, Authorizing the City Manager to Negotiate the Sale
of City-Owned Property at 1808 Hovland Court to Community Partners
for Affordable Housing
204 - 208
A19.Ordinance 70-O-23, Vacating the City-Owned Alley East of 2137
Crawford Avenue
Council adoption of Ordinance 70-O-23, City recommends Staff
Vacating the City-Owned Alley East of 2137 Crawford Avenue. This
ordinance requires a two-thirds (2/3) vote of the Councilmembers.
For Introduction
Ordinance 70-O-23,Vacating the City-Owned Alley East of 2137
Crawford Avenue
209 - 217
A20.Ordinance 71-O-23, Selling a Vacated Portion of Public Land East
of 2137 Crawford Avenue to an Abutting Owner at 2137 Crawford
Avenue
Staff recommends City Council adoption of Ordinance 71-O-23, Selling
a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an
Abutting Owner at 2137 Crawford Avenue. This ordinance requires a
two-thirds (2/3) vote of the Councilmembers.
For Introduction
Ordinance 71-O-23,Selling a Vacated Portion of Public Land East of
2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue
218 - 225
A21.Ordinance 73-O-23 Amending City Code Section 10-11-18
"Residents Parking Only Districts"
Councilmember Revelle recommends the adoption of Ordinance 73-O-
23, amending Title 10, Chapter 11, Section 18 Schedule XVIII (G)
“Residents Parking Only Districts” to add the residences on 1900-2100
Central St, not including current or future properties designated as
Transit-Oriented to eligible purchase as Developments, residents
permits.
For Introduction
Ordinance 73-O-23 Amending City Code Section 10-11-18
226 - 230
A22.Ordinance 108-O-22, Amending City Code Section 10-11-13 -
Schedule XIII
Councilmember Reid requests the adoption of Ordinance 108-O-22,
Amending City Code Section 10-11-13 - Schedule XIII. This ordinance
would prohibit trucks on certain streets in the 8th ward.
For Introduction
Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule
XIII
231 - 241
A23.3-4-6(P-2) to Section Amending City 63-O-23, Ordinance Code
Allow the Limited Service of Wine and Craft Cocktails at Craft
Breweries
The Liquor Control Review Board Recommends Adoption of Ordinance
63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited
Service of Wine and Craft Cocktails by Craft Breweries.
For Action
Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow
the Limited Service of Wine and Craft Cocktails at Craft Breweries
242 - 246
A24.Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to
Prohibit the Service of Alcohol in Glass or Plastic Containers
The Liquor Control Review Board recommends City Council approval of
Ordinance 64-O-23, amending City Code Section 3-4-6(R-1) to prohibit
the service of alcohol in glass or plastic containers.
For Action
Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit
the Service of Alcohol in Glass or Plastic Containers
247 - 251
A25.Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking
Meter Zones" and Section 10-11-7 "Passenger Loading Zones,
Public Carrier Stops and Stands."
Councilmember Revelle recommends adoption of Ordinance 66-O-23,
amending Title 10, Chapter 11, Section 12 Schedule XII (B) of the
Evanston city code (“Parking Meter Zones”) to add metered spaces on
the 1700 block of Central St. to the 4-hour max limit portion of the code,
and Title 10, Chapter 11, Section 7 “Loading Zones” to create a new
“Medical Loading Zone” at 1732 Central St., between the hours of 7:00
am -5:00 pm, Monday-Friday.
For Action
Ordinance 66-O-23 Amending City Code Section 10-11-12
252 - 255
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code
with an Omnibus Text Amendment Package to Provide
Clarifications and Updates to the Zoning Ordinance.
The Land Use Commission recommends the adoption of Ordinances
68-O-23 and 69-O-23, an Omnibus Text Amendment Package to clarify
and update regulations in the Zoning Code pertaining to signs, Transit
Oriented Development (TOD) areas, unique adaptive uses, accessory
structures, loading berths, patios and terraces, mixed-use markets, and
adjustments were amendments text plans. development These to
identified and referred by the Land Use Commission to address current
zoning need and land use issues that clarification and updating
immediately and that should not wait for the new Zoning Ordinance and
Comprehensive Plan. The proposed Zoning Ordinance clarifications and
updates meet the Standards for Approval for text amendments.
For Action
Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code
with an Omnibus Text Amendment Package to Provide Clarifications
and Updates to the Zoning Ordinance
256 - 325
(IX)CONSENT AGENDA - RULES COMMITTEE
R1.Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3,
Adjournment
The Rules Committee recommends the adoption of Resolution 4-R-23,
amending the City Council Rules to include Rule 1.3 Adjournment.
For Action
Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3,
Adjournment
326 - 329
R2.Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and
Budget Committee"
The Rules Committee recommends approval of Ordinance 67-O-23,
Amending Title 2, Chapter 20, "Finance and Budget Committee" of the
Evanston City Code, to the City Council.
For Introduction
Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget
Committee"
330 - 334
(X)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
FB1.Resolution 45-R-23, Adopting the Pension Funding Policy for
Public Safety Pension Plans
The Finance and Budget Committee recommends that the City Council
Pass Resolution 45-R-23, Adopting the Pension Funding Policy for
Public Safety Pension Plans.
For Action
Resolution 45-R-23, Adopting the Pension Funding Policy for Public
Safety Pension Plans
335 - 341
FB2.Assumed Rate of Return on Investments for 2023 police and fire
pension actuarial valuation reports
The Finance and Budget Committee recommends that the City Council
approve an assumed rate of return of 6.5% for the 2023 police and fire
pension actuarial valuation reports.
For Action
Assumed Rate of Return on Investments for 2023 police and fire
pension actuarial valuation reports
342 - 344
(XI)APPOINTMENTS
AP1.Approval of Appointment to Board, Commission, and Committee.
The Mayor recommends City Council approval of the appointment of
Samuel Blazey to the Utilities Commission.
For Action
Approval of Appointment to Board, Commission, and Committee
345
(XII)CALL OF THE WARDS
provide or announce to Mayor the upon called be shall (Councilmembers by
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
7/26/2023 6:00PM Economic Development Committee
7/26/2023 7:00PM Land Use Commission
7/27/2023 1:30PM Participating Budgeting Committee
8/2/2023 6:30PM Citizen Police Review Commission
8/7/2023 5:00PM Human Services Committee
8/9/2023 7:00PM Land Use Commission
8/10/2023 8:00AM Commission on Aging and Disabilities
8/10/2023 7:00PM Social Services Committee
8/11/2023 7:15AM Utilities Commission - CANCELED
8/16/2023 6:00PM Participatory Budgeting Leadership Committee
8/23/2023 6:00PM Economic Development Committee
8/23/2023 7:00PM Land Use Commission