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HomeMy WebLinkAboutJuly 24, 2023AGENDA City Council Monday, July 24, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee (cancelled) City Council convenes at 5:30pm or the conclusion of Administration & Public Works Committee Join Zoom Meeting: https://us06web.zoom.us/j/87865873459?pwd=NXRDOW1ybm81RWpiNUxOMjkxbTlTdz09 Meeting ID: 878 6587 3459 Passcode: 105427 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact 847-866-2919 (Voice) or 847-866-5095 (TTY). Requests for access assistance must be made 48 hours (two working days) in advance. Requests received with less than 48 hours (two working days) advance notice will be attempted using best efforts, but cannot be guaranteed. Page (I)ROLL CALL - COUNCILMEMBER KELLY (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their a on addressed be to topic or item agenda the and name non-agenda designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers Public is Comment Comment. Public during respond not do intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages otherwise or disturbs which disrupts, disorderly other any in conduct impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI)CONSENT AGENDA - CITY COUNCIL MINUTES M1.Approval of the Minutes of the Regular City Council meeting of July 10, 2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of July 10, 2023 For Action Approval of the Minutes of the Regular City Council meeting of July 10, 2023 15 - 27 (VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of June 19, 2023, through July 2, 2023, in the amount of $3,707,941.88 and the Bills List for July 25, 2023, in the amount of $6,111,276.78. For Action Approval of the City of Evanston Payroll and Bills List 28 - 57 A2.Approval of a Contract Award with CDM Smith Incorporated for FY 2023, 2024, & 2025 PFAS Treatment Technique Study Services Staff recommends City Council authorize the City Manager to execute an agreement with CDM Smith Incorporated (125 S. Wacker Drive, Suite 2510 Chicago, IL 60606) to provide PFAS treatment technique study services in the not-to-exceed amount of $1,572,410.00. & Improvement Depreciation Water the by provided is Funding Extension Fund Business Unit (Account 513.71.7330.62145), which has an approved FY 2023 budget amount of $500,000, all of which is remaining. Additional funding will need to be budgeted in FY 2024 and FY 2025. For Action Approval of a Contract Award with CDM Smith Incorporated for FY 2023, 2024, & 2025 PFAS Treatment Technique Study Services 58 - 62 A3.Approval of Contract with Duke’s Root Control, Inc. for 2023 to 2025 Root Treatment (Bid No. 23-37) Staff recommends the City Council authorize the City Manager to execute an agreement with Duke’s Root Control, Inc. (400 Airport Road, Suite E, Elgin, IL 60123) for 2023 to 2025 Root Treatment (Bid No. 23- 37) in the amount of $199,677.21. Funding for this project is from the Sewer Fund (Account No. has an approved FY 2023 budget of 515.40.4535.62461), which $550,000, of which $498.903.60 is remaining. The 2022 root treatment work has a bid price of $65,699.58. Staff proposes to budget $70,000.00 for root treatment in this same account in future years. For Action Approval of Contract with Duke’s Root Control, Inc. for 2023 to 2025 Root Treatment (Bid No. 23-37) 63 - 67 A4.Approval of One-Year Renewal of Milestone XProtect Premium Support 2023 Staff recommends the City Manager authorize payment of $32,558.55 to Convergint Technologies, LLC(35257 Eagle Way, Chicago, IL 60678) to renew support for the City’s Milestone XProtect Corporate video management system (VMS). Three quotes were obtained, with Convergint Technologies, LLC prevailing with the lowest price. This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $533,175.73. For Action Approval of One-Year Renewal of Milestone XProtect Premium Support 2023 68 - 79 A5.Approval of a One-Year Renewal of the ArcGIS Software with Esri, Inc.- 2023 Staff recommends the City Council authorize the City Manager to execute a sole source agreement for the annual support and licensing renewal of the Esri ArcGIS Desktop, Enterprise and Online software products with Esri, Inc. (380 New York Street, Redlands, CA 92373) for $33,861. The total cost of this renewal is $33,861. Funding in the amount of $24,819 will be charged to IT account 100.19.1932.62340 (IT Computer Software) which has a FY 2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $533,175.73.The remaining balance of $9,042 will be split among the other five following GL Accounts; $5,437 to Public Works (Account 100.40.4400.62340), $1,614 to the City (Account Police (100.15.1535.62490), $1,076 Office Manager’s to 100.22.2205.62490), $538 to Library (Account 185.48.4835.62340), and $377 to Fire (Account 100.23.2305.62335). For Action Approval of a One-Year Renewal of the ArcGIS Software with Esri, Inc.- 2023 80 - 87 A6.Approval of a Contract Award with Capitol Cement Co., Inc. for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) Staff recommends that City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) in the amount of $676,377.00. (Account Fund Assessment Special No. provided is Funding from 420.40.6000.65515 - 423001) in the amount of $676,377.00, which has an available 2023 budget of $750,000. For Action Approval of a Contract Award with Capitol Cement Co., Inc. for the 2023 Special Assessment Alley Improvements (Bid No. 23-27) 88 - 91 A7.Approval of a Contract with Water Resources Inc. for FY 2023 & 2024 Water Meter Purchases (Bid 23-41) Staff recommends the City Council authorize the City Manager to execute an agreement with Water Resources Inc. (390 Sadler Ave, Elgin IL. 60120) for the period of FY 2023 & 2024 to provide water meters (Bid 23-41) in the not-to-exceed amount of $333,289.00. Funding will be provided by the Water Billing Business Unit (Account 510.40.4208.65070), budget of 2023 FY approved an which has $205,000 and a YTD balance of $203,417.31. In addition, funding will be provided (Account Business Unit Other Water the by Operations 510.40.4225.65080), which has an approved FY 2023 budget of $30,000 and a YTD balance of $6,305.05. For Action Approval of a Contract with Water Resources Inc. for FY 2023 & 2024 Water Meter Purchases (Bid 23-41) 92 - 93 A8.Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One Year Staff recommends City Council approval of fuel purchases from July 6, 2023, through July 5, 2024, in the not to exceed the amount of $850,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). The vendor is the current Suburban Purchasing Cooperative (SPC) Governing Board Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding for this purchase will be from the Fleet Fund - Petroleum Products budget 2023 FY of with 600.19.7710.65035) (Account a $750,000 and a YTD balance of $307,339. Staff expects to go over the budgeted amount by $150,000 for 2023 and will need an expense increase for 2024. For Action Approval to Purchase Fuel from Al Warren Oil Company, Inc. for One Year 94 - 97 A9.Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab and one (1) 2024 Ford F550 4x4 Utility Truck for the Recycling & Environmental Maintenance Division (REM) and Traffic Division of the Public Works Agency (PWA) Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive, Merrillville, IN 46410) in the amount of $208,050.75 for the purchase of one (1) 2024 Ford F550 Extended Cab as a replacement for existing vehicle #702 for Traffic operations and a purchase agreement with Hodgkins, IL Ave., (6201 Company Equipment Runnion East 60525) in the amount of $179,294.00 for the purchase of one (1) 2024 Ford F550 4x4 Utility Truck as a replacement for existing vehicle #158 for Recycling and Environmental Maintenance operations. Funding for two (2) 2024 Ford F550 trucks will be from the FY2024 Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $387,344.75, which is anticipated to have an FY 2024 budgeted amount of at least $2,000,000.00. This expenditure represents 10.34% of this budgeted amount. For Action Approval of a Purchase of one (1) 2024 Ford F550 Extended Cab and one (1) 2024 Ford F550 4x4 Utility Truck 98 - 114 A10.Approval of the Purchase and Installation of Eight (8) Universal Dual Car Charging Stations for City Vehicle Charging Staff requests the City Council authorize the City Manager to approve the purchase and installation of Eight (8) dual car charging stations in the amount of $199,075.71 to Carbon Day EV Charging (763 Bunker Court, Riverwooods, IL 60015). This purchase is through Sourcewell joint purchasing contract #042221-CPI. Funding for this project will be from the Capital Improvement Fund, General Obligation Bonds (Account 415.40.4123.65515 - Project No. 123003) in the amount of $199,075.71, which has an FY 2023 budgeted amount of $100,000.00, all of which is remaining. The remainder of the cost of this project will be covered by the cost saving of projects that were not approved or available for a contract in 2023. For Action Approval of the Purchase and Installation of Eight (8) Universal Dual Car Charging Stations for City Vehicle Charging 115 - 127 A11.Approval to Purchase one (1) 2023 Braun Chief XL Type III Ambulance for the Evanston Fire Department Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with North Central Emergency Vehicles (18448 County Rd 9, Lester Prairie, MN 55354) in the amount of $237,001.00 for the purchase of one (1) 2023 Braun Chief Type III Ambulance for Evanston Fire Department operations. Staff is seeking direction from the City Council regarding funding for the 2023 Braun Chief Type III Ambulance on whether to use surplus 2023 General Funds or the FY 2024 Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $237,001.00. The vehicle will be readily available in 2023, and with increased EFD staff, an additional ambulance is required as soon as possible. If payment cannot be made until available this for opportunity the lose may City the 2024, ambulance. For Action Approval to Purchase one (1) 2023 Braun Chief XL Type III Ambulance for the Evanston Fire Department 128 - 180 A12.Approval of Contract Award to Arthur J. Gallagher & Co. for Insurance Broker Services (RFQ 25-35) Staff recommends the City Council Award a Contract for Insurance Broker of amount the in & Co. J. Arthur to Services Gallagher $38,500.00 Insurance Fund, account 605.99.7800.62130 that has a budget allocation of $750,000 and a remaining balance of $522,855. For Action Approval of Contract Award to Arthur J. Gallagher & Co. for Insurance Broker Services (RFQ 25-35) 181 - 183 A13.Approval of Annual Membership Dues to the Northwest Municipal Conference Staff recommends City Council approve the City's annual membership dues for the 2023-2024 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528. Funding will be from the City Council business unit, Membership Dues - General Fund Line Item (Account 100.13.1300.62360), with a budget of $58,000 and a YTD balance of $57,800. For Action Approval of Annual Membership Dues to the Northwest Municipal Conference 184 - 185 A14.Approval of Facilities and Fleet Management Workforce Development Program Staff recommends City Council authorize the City Manager to proceed with the proposed Workforce Development Plan for Facilities and Fleet Management operational support. Funding source would be through the use of Excess General Fund balance. The estimated cost for this program in 2023 is $64,000, of which Facilities (Account against charged be will $32,000 the 100.19.1950.61010) and $32,000 will be charged against the Fleet Fund (Account 600.19.7710.61010). Funding for future years will increase and will need to be appropriately budgeted. Detailed information about funding is included in the memo below. For Action Approval of Facilities and Fleet Management Workforce Development Program 186 - 189 A15.Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL 60646) for the 2023 Alley Improvements (Bid No. 23-27) in the amount of $464,953.00. Funding is provided from the Community Development Block Grant (CDBG) Fund in the amount of $220,000.00 and the 2023 General Obligation (GO) Bond Fund in the amount of $244,953.00. A detailed funding analysis is included in the memo below. For Action Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2023 Alley Improvements (Bid No. 23-27) 190 - 195 A16.Approval of Change Order No. 2 to the Agreement with Bolder Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No. 23-26) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No. 23-26) in the amount of $293,233.00. No. Fund Water (Account from provided is Funding the 513.71.7330.65515 – 423003) in the amount of $293,233.00. These improvements will be funded by the Water Fund, which has savings from the delay of other projects. For Action Approval of Change Order No. 2 to the Agreement with Bolder Contractors, Inc. for the 2023 Water Main Improvements and Street Resurfacing Project 196 - 199 A17.Resolution 46-R-23, Authorizing the Creation of A Short-Term Task Force to Investigate and Report on the Economic Security of Local Families Councilmember Reid requests the City Council adopt Resolution 46-R- 23, on report a investigate to force task short-term creating and economic security proposals. For Action Resolution 46-R-23, Authorizing the Creation of A Short-Term Task Force to Investigate and Report on the Economic Security of Local Families 200 - 203 A18.Ordinance 65-O-23, Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing Staff recommends City Council adoption of Ordinance 65-O-23 Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing. the of vote (2/3) requires a ordinance This two-thirds Councilmembers. For Introduction and Action Ordinance 65-O-23, Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing 204 - 208 A19.Ordinance 70-O-23, Vacating the City-Owned Alley East of 2137 Crawford Avenue Council adoption of Ordinance 70-O-23, City recommends Staff Vacating the City-Owned Alley East of 2137 Crawford Avenue. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. For Introduction Ordinance 70-O-23,Vacating the City-Owned Alley East of 2137 Crawford Avenue 209 - 217 A20.Ordinance 71-O-23, Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue to an Abutting Owner at 2137 Crawford Avenue Staff recommends City Council adoption of Ordinance 71-O-23, Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue. This ordinance requires a two-thirds (2/3) vote of the Councilmembers. For Introduction Ordinance 71-O-23,Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue, to an Abutting Owner at 2137 Crawford Avenue 218 - 225 A21.Ordinance 73-O-23 Amending City Code Section 10-11-18 "Residents Parking Only Districts" Councilmember Revelle recommends the adoption of Ordinance 73-O- 23, amending Title 10, Chapter 11, Section 18 Schedule XVIII (G) “Residents Parking Only Districts” to add the residences on 1900-2100 Central St, not including current or future properties designated as Transit-Oriented to eligible purchase as Developments, residents permits. For Introduction Ordinance 73-O-23 Amending City Code Section 10-11-18 226 - 230 A22.Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII Councilmember Reid requests the adoption of Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII. This ordinance would prohibit trucks on certain streets in the 8th ward. For Introduction Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule XIII 231 - 241 A23.3-4-6(P-2) to Section Amending City 63-O-23, Ordinance Code Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries The Liquor Control Review Board Recommends Adoption of Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails by Craft Breweries. For Action Ordinance 63-O-23, Amending City Code Section 3-4-6(P-2) to Allow the Limited Service of Wine and Craft Cocktails at Craft Breweries 242 - 246 A24.Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit the Service of Alcohol in Glass or Plastic Containers The Liquor Control Review Board recommends City Council approval of Ordinance 64-O-23, amending City Code Section 3-4-6(R-1) to prohibit the service of alcohol in glass or plastic containers. For Action Ordinance 64-O-23, Amending City Code Section 3-4-6(R-1) to Prohibit the Service of Alcohol in Glass or Plastic Containers 247 - 251 A25.Ordinance 66-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" and Section 10-11-7 "Passenger Loading Zones, Public Carrier Stops and Stands." Councilmember Revelle recommends adoption of Ordinance 66-O-23, amending Title 10, Chapter 11, Section 12 Schedule XII (B) of the Evanston city code (“Parking Meter Zones”) to add metered spaces on the 1700 block of Central St. to the 4-hour max limit portion of the code, and Title 10, Chapter 11, Section 7 “Loading Zones” to create a new “Medical Loading Zone” at 1732 Central St., between the hours of 7:00 am -5:00 pm, Monday-Friday. For Action Ordinance 66-O-23 Amending City Code Section 10-11-12 252 - 255 (VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance. The Land Use Commission recommends the adoption of Ordinances 68-O-23 and 69-O-23, an Omnibus Text Amendment Package to clarify and update regulations in the Zoning Code pertaining to signs, Transit Oriented Development (TOD) areas, unique adaptive uses, accessory structures, loading berths, patios and terraces, mixed-use markets, and adjustments were amendments text plans. development These to identified and referred by the Land Use Commission to address current zoning need and land use issues that clarification and updating immediately and that should not wait for the new Zoning Ordinance and Comprehensive Plan. The proposed Zoning Ordinance clarifications and updates meet the Standards for Approval for text amendments. For Action Ordinances 68-O-23 and 69-O-23 Amending Title 6 of the City Code with an Omnibus Text Amendment Package to Provide Clarifications and Updates to the Zoning Ordinance 256 - 325 (IX)CONSENT AGENDA - RULES COMMITTEE R1.Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3, Adjournment The Rules Committee recommends the adoption of Resolution 4-R-23, amending the City Council Rules to include Rule 1.3 Adjournment. For Action Resolution 4-R-23, Amending City Council Rule 1 to Add Rule 1.3, Adjournment 326 - 329 R2.Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" The Rules Committee recommends approval of Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" of the Evanston City Code, to the City Council. For Introduction Ordinance 67-O-23, Amending Title 2, Chapter 20, "Finance and Budget Committee" 330 - 334 (X)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE FB1.Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans The Finance and Budget Committee recommends that the City Council Pass Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans. For Action Resolution 45-R-23, Adopting the Pension Funding Policy for Public Safety Pension Plans 335 - 341 FB2.Assumed Rate of Return on Investments for 2023 police and fire pension actuarial valuation reports The Finance and Budget Committee recommends that the City Council approve an assumed rate of return of 6.5% for the 2023 police and fire pension actuarial valuation reports. For Action Assumed Rate of Return on Investments for 2023 police and fire pension actuarial valuation reports 342 - 344 (XI)APPOINTMENTS AP1.Approval of Appointment to Board, Commission, and Committee. The Mayor recommends City Council approval of the appointment of Samuel Blazey to the Utilities Commission. For Action Approval of Appointment to Board, Commission, and Committee 345 (XII)CALL OF THE WARDS provide or announce to Mayor the upon called be shall (Councilmembers by information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIII)EXECUTIVE SESSION (XIV)ADJOURNMENT (XV)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 7/26/2023 6:00PM Economic Development Committee 7/26/2023 7:00PM Land Use Commission 7/27/2023 1:30PM Participating Budgeting Committee 8/2/2023 6:30PM Citizen Police Review Commission 8/7/2023 5:00PM Human Services Committee 8/9/2023 7:00PM Land Use Commission 8/10/2023 8:00AM Commission on Aging and Disabilities 8/10/2023 7:00PM Social Services Committee 8/11/2023 7:15AM Utilities Commission - CANCELED 8/16/2023 6:00PM Participatory Budgeting Leadership Committee 8/23/2023 6:00PM Economic Development Committee 8/23/2023 7:00PM Land Use Commission