HomeMy WebLinkAboutJuly 24, 2023Page 1 ACTIONS July 24,2023
CITY COUNCIL ACTIONS
City Council
Monday,July 24,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:00 P.M.
Absent:Councilmember Revelle,Mayor Biss
Motions resulting from City Council -Jul 24 2023
Item Item Description Motion Disposition
M1.The Minutes of the Regular City Council
Meeting of July 10,2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of July 10,2023
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A1.The City of Evanston Payroll,Bills List,
and Credit Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period June 19,2023,
through July 2,2023,in the amount of $3,707,941.88
and the Bills List for July 25,2023,in the amount of
$6,111,276.78.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 2 ACTIONS July 24,2023
Item Item Description Motion Disposition
A2.A Contract Award with CDM Smith
Incorporated for FY 2023,2024,&2025
PFAS Treatment Technique Study
Services
Staff recommended City Council authorize the City
Manager to execute an agreement with CDM Smith
Incorporated (125 S.Wacker Drive,Suite 2510
Chicago,IL 60606)to provide PFAS treatment
technique study services in the not-to-exceed amount
of $1,572,410.00.
Funding is provided by the Water Depreciation
Improvement &Extension Fund Business Unit
(Account 513.71.7330.62145),which has an
approved FY 2023 budget amount of $500,000,all of
which is remaining.Additional funding will need to be
budgeted in FY 2024 and FY 2025.
Approved
for Action
8 -0
Absent:Revelle
A3.A Contract with Duke’s Root Control,Inc.
for 2023 to 2025 Root Treatment (Bid No.
23-37
Staff recommended the City Council authorize the
City Manager to execute an agreement with Duke’s
Root Control,Inc.(400 Airport Road,Suite E,Elgin,IL
60123)for 2023 to 2025 Root Treatment (Bid No.23-
37)in the amount of $199,677.21.
Funding for this project is from the Sewer Fund
(Account No.515.40.4535.62461),which has an
approved FY 2023 budget of $550,000,of which
$498.903.60 is remaining.The 2022 root treatment
work has a bid price of $65,699.58.Staff proposes to
budget $70,000.00 for root treatment in this same
account in future years.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 3 ACTIONS July 24,2023
Item Item Description Motion Disposition
A4.A One-Year Renewal of Milestone
XProtect Premium Support 2023
Staff recommended the City Manager authorize
payment of $32,558.55 to Convergint Technologies,
LLC(35257 Eagle Way,Chicago,IL 60678)to renew
support for the City’s Milestone XProtect Corporate
video management system (VMS).Three quotes were
obtained,with Convergint Technologies,LLC
prevailing with the lowest price.
This expense will be charged to IT account
100.19.1932.62340 (IT Computer Software)which
has a FY 2023 budgeted amount of $1,420,000.00
and a year-to-date balance of $533,175.73.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A5.A One-Year Renewal of the ArcGIS
Software with Esri,Inc.-2023
Staff recommended the City Council authorize the
City Manager to execute a sole source agreement for
the annual support and licensing renewal of the Esri
ArcGIS Desktop,Enterprise and Online software
products with Esri,Inc.(380 New York Street,
Redlands,CA 92373)for $33,861.
The total cost of this renewal is $33,861.Funding in
the amount of $24,819 will be charged to IT account
100.19.1932.62340 (IT Computer Software)which
has a FY 2023 budgeted amount of $1,420,000.00
and a year-to-date balance of $533,175.73.The
remaining balance of $9,042 will be split among the
other five following GL Accounts;$5,437 to Public
Works (Account 100.40.4400.62340),$1,614 to the
City Manager ’s Office (100.15.1535.62490),$1,076 to
Police (Account 100.22.2205.62490),$538 to Library
(Account 185.48.4835.62340),and $377 to Fire
(Account 100.23.2305.62335).
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 4 ACTIONS July 24,2023
Item Item Description Motion Disposition
A6.A Contract Award with Capitol Cement
Co.,Inc.for the 2023 Special Assessment
Alley Improvements (Bid No.23-27)
Staff recommended that City Council authorize the
City Manager to execute an agreement with Capitol
Cement Co.,Inc.(6231 North Pulaski Road,Chicago,
IL 60646)for the 2023 Special Assessment Alley
Improvements (Bid No.23-27)in the amount of
$676,377.00.
Funding is provided from Special Assessment Fund
(Account No.420.40.6000.65515 -423001)in the
amount of $676,377.00,which has an available 2023
budget of $750,000.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A7.A Contract with Water Resources Inc.for
FY 2023 &2024 Water Meter Purchases
(Bid 23-41)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Water
Resources Inc.(390 Sadler Ave,Elgin IL.60120)for
the period of FY 2023 &2024 to provide water meters
(Bid 23-41)in the not-to-exceed amount of
$333,289.00.
Funding will be provided by the Water Billing Business
Unit (Account 510.40.4208.65070),which has an
approved FY 2023 budget of $205,000 and a YTD
balance of $203,417.31.In addition,funding will be
provided by the Water Other Operations Business
Unit (Account 510.40.4225.65080),which has an
approved FY 2023 budget of $30,000 and a YTD
balance of $6,305.05.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 5 ACTIONS July 24,2023
Item Item Description Motion Disposition
A8.The Purchase Fuel from Al Warren Oil
Company,Inc.for One Year
Staff recommended City Council approval of fuel
purchases from July 6,2023,through July 5,2024,in
the not to exceed the amount of $850,000 from Al
Warren Oil Co.,Inc.(1646 Summer Street,
Hammond,IN 46320).The vendor is the current
Suburban Purchasing Cooperative (SPC)Governing
Board Bid winner for all grades and types of fuel that
are utilized by City vehicles for this time period.
Funding for this purchase will be from the Fleet Fund -
Petroleum Products (Account 600.19.7710.65035)
with a FY 2023 budget of $750,000 and a YTD
balance of $307,339.Staff expects to go over the
budgeted amount by $150,000 for 2023 and will need
an expense increase for 2024.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 6 ACTIONS July 24,2023
Item Item Description Motion Disposition
A9.The Purchase of one (1)2024 Ford F550
Extended Cab and one (1)2024 Ford F550
4x4 Utility Truck for the Recycling &
Environmental Maintenance Division
(REM)and Traffic Division of the Public
Works Agency (PWA)
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
Lindco Equipment Sales (2168 East 88th Drive,
Merrillville,IN 46410)in the amount of $208,050.75
for the purchase of one (1)2024 Ford F550 Extended
Cab as a replacement for existing vehicle #702 for
Traffic operations and a purchase agreement with
Runnion Equipment Company (6201 East Ave.,
Hodgkins,IL 60525)in the amount of $179,294.00 for
the purchase of one (1)2024 Ford F550 4x4 Utility
Truck as a replacement for existing vehicle #158 for
Recycling and Environmental Maintenance
operations.
Funding for two (2)2024 Ford F550 trucks will be
from the FY2024 Automotive Equipment Fund
(Account 601.19.7780.65550)in the amount of
$387,344.75,which is anticipated to have an FY 2024
budgeted amount of at least $2,000,000.00.This
expenditure represents 10.34%of this budgeted
amount.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 7 ACTIONS July 24,2023
Item Item Description Motion Disposition
A10.The Purchase and Installation of Eight (8)
Universal Dual Car Charging Stations for
City Vehicle Charging
Staff requested the City Council authorize the City
Manager to approve the purchase and installation of
Eight (8)dual car charging stations in the amount of
$199,075.71 to Carbon Day EV Charging (763 Bunker
Court,Riverwooods,IL 60015).This purchase is
through Sourcewell joint purchasing contract
#042221-CPI.
Funding for this project will be from the Capital
Improvement Fund,General Obligation Bonds
(Account 415.40.4123.65515 -Project No.123003)in
the amount of $199,075.71,which has an FY 2023
budgeted amount of $100,000.00,all of which is
remaining.The remainder of the cost of this project
will be covered by the cost saving of projects that
were not approved or available for a contract in 2023.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A11.The Purchase one (1)2023 Braun Chief
XL Type III Ambulance for the Evanston
Fire Department
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
North Central Emergency Vehicles (18448 County Rd
9,Lester Prairie,MN 55354)in the amount of
$237,001.00 for the purchase of one (1)2023 Braun
Chief Type III Ambulance for Evanston Fire
Department operations.
Staff is seeking direction from the City Council
regarding funding for the 2023 Braun Chief Type III
Ambulance on whether to use surplus 2023 General
Funds or the FY 2024 Automotive Equipment Fund
(Account 601.19.7780.65550)in the amount of
$237,001.00.The vehicle will be readily available in
2023,and with increased EFD staff,an additional
ambulance is required as soon as possible.If
payment cannot be made until 2024,the City may
lose the opportunity for this available ambulance.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 8 ACTIONS July 24,2023
Item Item Description Motion Disposition
A12.A Contract Award to Arthur J.Gallagher &
Co.for Insurance Broker Services (RFQ
25-35)
Staff recommended the City Council Award a Contract
for Insurance Broker Services to Arthur J.Gallagher &
Co.in the amount of $38,500.00
Insurance Fund,account 605.99.7800.62130 that has
a budget allocation of $750,000 and a remaining
balance of $522,855.
Approved
for Action
7 -0 -1
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Reid,
Gerarcaris
Nays:None
Abstain:Suffredin
Absent:Revelle
A13.The Annual Membership Dues to the
Northwest Municipal Conference
Staff recommended City Council approve the City's
annual membership dues for the 2023-2024 fiscal
year to Northwest Municipal Conference (1600 East
Golf Road,Ste.0700,Des Plaines,IL 60016)in the
amount of $25,528.
Funding will be from the City Council business unit,
Membership Dues -General Fund Line Item (Account
100.13.1300.62360),with a budget of $58,000 and a
YTD balance of $57,800.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 9 ACTIONS July 24,2023
Item Item Description Motion Disposition
A14.The Facilities and Fleet Management
Workforce Development Program
Staff recommended City Council authorize the City
Manager to proceed with the proposed Workforce
Development Plan for Facilities and Fleet
Management operational support.
Funding source would be through the use of Excess
General Fund balance.The estimated cost for this
program in 2023 is $64,000,of which $32,000 will be
charged against the Facilities (Account
100.19.1950.61010)and $32,000 will be charged
against the Fleet Fund (Account 600.19.7710.61010).
Funding for future years will increase and will need to
be appropriately budgeted.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A15.Change Order No.1 to the Agreement
with Capitol Cement Co.,Inc.for the 2023
Alley Improvements (Bid No.23-27
Staff recommended that City Council authorize the
City Manager to execute Change Order No.1 to the
agreement with Capitol Cement Co.,Inc.(6231 North
Pulaski Road,Chicago,IL 60646)for the 2023 Alley
Improvements (Bid No.23-27)in the amount of
$464,953.00.
Funding is provided from the Community
Development Block Grant (CDBG)Fund in the
amount of $220,000.00 and the 2023 General
Obligation (GO)Bond Fund in the amount of
$244,953.00.A detailed funding analysis is included
in the memo below.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 10 ACTIONS July 24,2023
Item Item Description Motion Disposition
A16.Change Order No.2 to the Agreement
with Bolder Contractors,Inc.for the 2023
Water Main Improvements and Street
Resurfacing Project (Bid No.23-26)
Staff recommended the City Council authorize the
City Manager to execute Change Order No.2 to the
agreement with Bolder Contractors,Inc.(316 Cary
Point Drive,Cary,IL 60013)for the 2023 Water Main
Improvements and Street Resurfacing Project (Bid
No.23-26)in the amount of $293,233.00.
Funding is provided from the Water Fund (Account
No.513.71.7330.65515 –423003)in the amount of
$293,233.00.These improvements will be funded by
the Water Fund,which has savings from the delay of
other projects.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A17.Resolution 46-R-23,Authorizing the
Creation of A Short-Term Task Force to
Investigate and Report on the Economic
Security of Local Families
Councilmember Reid requested the City Council
adopt Resolution 46-R-23,creating a short-term task
force to investigate and report on economic security
proposals.
Approved
for Action
8 -0
Absent:Revelle
A18.Ordinance 65-O-23,Authorizing the City
Manager to Negotiate the Sale of
City-Owned Property at 1808 Hovland
Court to Community Partners for
Affordable Housing
Staff recommended City Council adoption of
Ordinance 65-O-23 Authorizing the City Manager to
Negotiate the Sale of City-Owned Property at 1808
Hovland Court to Community Partners for Affordable
Housing.This ordinance requires a two-thirds (2/3)
vote of the Councilmembers.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Revelle
A19.Ordinance 70-O-23,Vacating the
City-Owned Alley East of 2137 Crawford
Avenue
Staff recommended City Council adoption of
Ordinance 70-O-23,Vacating the City-Owned Alley
East of 2137 Crawford Avenue.This ordinance
requires a two-thirds (2/3)vote of the
Councilmembers.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Revelle
Page 11 ACTIONS July 24,2023
Item Item Description Motion Disposition
A20.Ordinance 71-O-23,Selling a Vacated
Portion of Public Land East of 2137
Crawford Avenue to an Abutting Owner at
2137 Crawford Avenue
Staff recommend City Council adoption of Ordinance
71-O-23,Selling a Vacated Portion of Public Land
East of 2137 Crawford Avenue,to an Abutting Owner
at 2137 Crawford Avenue.This ordinance requires a
two-thirds (2/3)vote of the Councilmembers.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Revelle
A21.Ordinance 73-O-23 Amending City Code
Section 10-11-18 "Residents Parking Only
Districts"
Councilmember Revelle recommended the adoption
of Ordinance 73-O-23,amending Title 10,Chapter
11,Section 18 Schedule XVIII (G)“Residents Parking
Only Districts”to add the residences on 1900-2100
Central St,not including current or future properties
designated as Transit-Oriented Developments,as
residents eligible to purchase permits.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Revelle
A22.Ordinance 108-O-22,Amending City Code
Section 10-11-13 -Schedule XIII
Councilmember Reid requested the adoption of
Ordinance 108-O-22,Amending City Code Section
10-11-13 -Schedule XIII.This ordinance would
prohibit trucks on certain streets in the 8th ward.
Tabled until
September 26,2023
A23.Ordinance 63-O-23,Amending City Code
Section 3-4-6(P-2)to Allow the Limited
Service of Wine and Craft Cocktails at
Craft Breweries
The Liquor Control Review Board recommended
Adoption of Ordinance 63-O-23,Amending City Code
Section 3-4-6(P-2)to Allow the Limited Service of
Wine and Craft Cocktails by Craft Breweries.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
A24.Ordinance 64-O-23,Amending City Code
Section 3-4-6(R-1)to Prohibit the Service
of Alcohol in Glass or Plastic Containers
The Liquor Control Review Board recommended City
Council approval of Ordinance 64-O-23,amending
City Code Section 3-4-6(R-1)to prohibit the service of
alcohol in glass or plastic containers.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 12 ACTIONS July 24,2023
Item Item Description Motion Disposition
A25.Ordinance 66-O-23 Amending City Code
Section 10-11-12 "Parking Meter Zones"
and Section 10-11-7 "Passenger Loading
Zones,Public Carrier Stops and Stands"
Councilmember Revelle recommended adoption of
Ordinance 66-O-23,amending Title 10,Chapter 11,
Section 12 Schedule XII (B)of the Evanston city code
(“Parking Meter Zones”)to add metered spaces on
the 1700 block of Central St.to the 4-hour max limit
portion of the code,and Title 10,Chapter 11,Section
7 “Loading Zones”to create a new “Medical Loading
Zone”at 1732 Central St.,between the hours of 7:00
am -5:00 pm,Monday-Friday.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
P1.Ordinances 68-O-23 and 69-O-23
Amending Title 6 of the City Code with an
Omnibus Text Amendment Package to
Provide Clarifications and Updates to the
Zoning Ordinance
The Land Use Commission recommended the
adoption of Ordinances 68-O-23 and 69-O-23,an
Omnibus Text Amendment Package to clarify and
update regulations in the Zoning Code pertaining to
signs,Transit Oriented Development (TOD)areas,
unique adaptive uses,accessory structures,loading
berths,patios and terraces,mixed-use markets,and
adjustments to development plans.These text
amendments were identified and referred by the Land
Use Commission to address current zoning and land
use issues that need clarification and updating
immediately and that should not wait for the new
Zoning Ordinance and Comprehensive Plan.The
proposed Zoning Ordinance clarifications and updates
meet the Standards for Approval for text
amendments.
Approved for
Adoption as
Amended (68-O-23)
7 -1
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Reid,
Gerarcaris
Nays:Suffredin
Absent:Revelle
R1.Resolution 4-R-23,Amending City Council
Rule 1 to Add Rule 1.3,Adjournment
The Rules Committee recommended the adoption of
Resolution 4-R-23,amending the City Council Rules
to include Rule 1.3 Adjournment.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
Page 13 ACTIONS July 24,2023
Item Item Description Motion Disposition
R2.Ordinance 67-O-23,Amending Title 2,
Chapter 20,"Finance and Budget
Committee"
The Rules Committee recommends approval of
Ordinance 67-O-23,Amending Title 2,Chapter 20,
"Finance and Budget Committee"of the Evanston
City Code,to the City Council.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Revelle
FB1.Resolution 45-R-23,Adopting the Pension
Funding Policy for Public Safety Pension
Plans
The Finance and Budget Committee recommended
that the City Council Pass Resolution 45-R-23,
Adopting the Pension Funding Policy for Public Safety
Pension Plans.
Approved for
Action 8 -0
Absent:Revelle
FB2.An Assumed Rate of Return on
Investments for 2023 police and fire
pension actuarial valuation reports
The Finance and Budget Committee recommended
that the City Council approve an assumed rate of
return of 6.5%for the 2023 police and fire pension
actuarial valuation reports.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle
AP1.Appointments to Board,Commission,and
Committee
The Mayor recommended City Council approval of the
appointment of Samuel Blazey to the Utilities
Commission.
Approved on
Consent Agenda
for Action
8 -0
Absent:Revelle