HomeMy WebLinkAbout09.22.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 22, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or
topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Evanston Art Center
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey
Human Services - Alderman Burrus
City Council Agenda September 22, 2014 Page 2 of 9
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Consideration of Loan Assistance Request from Evanston Art Center
Staff requests that City Council consider and provide direction regarding a
request from the Evanston Art Center for a loan of $500,000 from the City.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 8, 2014
(M2) Approval of Minutes of the Regular City Council Meeting of September 15, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through September 7, 2014 $2,703,381.43
(A2) City of Evanston Bills – September 23, 2014 $2,601,855.09
For Action
(A3.1) Approval of Contract with Schroeder & Schroeder, Inc. for 2014 Alley
Paving Project (Bid 14-56) Staff recommends the City Council authorize the City Manager to execute a
contract in response to Bid 14-56, awarding the first of two contracts for the 2014
Alley Paving Project to Schroeder & Schroeder, Inc. (7306 Central Park, Skokie,
IL), in the amount of $176,738 for the alley north of Leonard Place, and east of
Wesley Avenue. Funding is provided by the Special Assessment Fund (6365.65515). The home owner’s portion of the cost is $88,369 which is collected
over a period of ten years.
For Action
City Council Agenda September 22, 2014 Page 3 of 9
(A3.2) Approval of Contract with The Lakota Group for Professional Consulting Services for the Park System Evaluation (RFP 14-53)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Park System Evaluation with The Lakota Group (212 West Kinzie
Street, Chicago, IL) at a total cost of $244,144 which includes a 10% contingency for potential field testing. Funding is provided by the FY2014 Capital Improvement Plan (CIP) Project #416457 with a budget of $300,000.
For Action
(A3.3) Approval of Single Source Purchase Davis Streetscape Furniture from Landscapeforms Staff recommends City Council approval of the single source purchase of the
following streetscape furniture items for Davis Street: 5 Melville Style Benches,
30 Poe Style Litter Containers from Landscapeform (431 Lawndale Avenue,
Kalamazoo, MI) in the amount of $51,900. In April 2013 City Council approved the Concept Plan for Davis Street, which included landscape furniture items. Funding is provided as follows: $23,846.70 from the Washington National TIF
and $28,053.30 from the CIP Project # 416438.
For Action
(A3.4) Approval of Agreement with Harris Computer Systems for Migration of AQUAS Database from Oracle to Microsoft SQL
Staff recommends that City Council authorize the City Manager to execute an
agreement with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa,
Ontario) to migrate the NorthStar Utility Billing software database from Oracle to Microsoft SQL, in the amount of $31,500. This one time data migration and application setup of $31,500 will be funded by the Utilities Department, Account
510.71.7125.62340.
For Action
(A3.5) Approval of Contract with National Power Rodding Corporation for 2014 Manhole Lining (Bid 14-57)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Manhole Lining with National Power Rodding Corporation
(2500 W. Arthington Street, Chicago, IL) in the amount of $133,600. Funding is provided by the Sewer Fund, Account 7400.62461, with a budget of $215,000 allocated for sewer maintenance and repair.
For Action
City Council Agenda September 22, 2014 Page 4 of 9
(A3.6) Approval of Contract with Standard Equipment Company for Emergency
Repair of Sewer Cleaning Vehicle #956 Staff recommends that City Council authorize the City Manager to execute a contract for the emergency repair of the sewer cleaning vehicle #956 with
Standard Equipment Company (2033 West Walnut St., Chicago, IL) in the
amount of $39,518.62. Funding is provided by the Fleet Maintenance Fund,
Account 26.7710.65060, which has a budget of $950,000 specifically allocated for fleet maintenance and repairs. For Action
(A3.7) Approval of 2014 CIPP Sewer Rehabilitation Contract B with Insituform
Technologies USA, LLC (Bid 14-43)
Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract B with Insituform
Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount
of $230,584. Funding in the amount of $130,551 is provided by the Sewer Fund,
Account 515.71.7420.62461, which has an FY 2014 budget of $515,000. Funding in the amount of $100,033 is provided by the Washington National TIF, which has an FY 2014 allocation of $185,000 for this project.
For Action
(A4) Approval of Change Order #1 with UrbanWorks for Comprehensive Signage Design Program (RFP 12-41)
City Staff recommends that the City Council authorize the City Manager to
execute Change Order No. 1 for additional services provided by UrbanWorks,
LLC (213 W Institute Pl, Chicago, IL) in the development of a Comprehensive
Signage Design Program (RFP 12-41). The change order will increase the contract amount by $19,720 from $52,270 to $71,990. Funding is provided by Parking Fund 505.19.7005.65515 and CIP Project #700511.
For Action
(A5) Approval of School District 65 Rock Salt Agreement for 2014/2015 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $92.95
per ton for the period November 15, 2014 to April 15, 2015.
For Action
(A6) Approval of School District 202 Rock Salt Agreement for 2014/2015 Staff recommends City Council authorize the City Manager to sign an agreement
with Evanston School District 202 for the sale of rock salt in the amount of $92.95
per ton for the period November 15, 2014 to April 15, 2015.
For Action
City Council Agenda September 22, 2014 Page 5 of 9
(A7) Resolution 67-R-14, Authorizing Fulfillment of Terms of the Gigabit Grant
Previously Awarded to the City from the State of Illinois and Selection of ISP and Network Operator Staff recommends the adoption of Resolution 67-R-14 authorizing the City
Manager to enter into certain agreements to fulfill all terms of a grant previously
awarded to the City from the State of Illinois regarding Gigabit Infrastructure
Installation in the City of Evanston. In fulfillment of the grant, staff recommends that City Council authorize the City Manager to further negotiate and execute two agreements with OnShore Networks (1407 W. Chicago Ave, Chicago, IL) for the
deployment of the Illinois Gigabit Communities Challenge Grant.
For Action
(A8) Resolution 71-R-14, Authorizing an Intergovernmental Agreement with Metropolitan Water Reclamation District for the Civic Center Parking Lot
Reconstruction
Staff requests adoption of Resolution 71-R-14, authorizing the City Manager to
execute an Intergovernmental Agreement with Metropolitan Water Reclamation District (MWRD) for the Civic Center Parking Lot Reconstruction Project. Funding is provided by a $750,000 MWRD Grant and by $500,000 from the Parking Fund.
For Action
(A9) Resolution 72-R-14, Great Lakes and St. Lawrence Cities Initiative (“GLSLCI”) Sustainable Municipal Water Management Scorecard
Staff recommends City Council adoption of Resolution 72-R-14 accepting the
Sustainable Municipal Water Management Scorecard evaluation of Evanston’s
integrated water management policies.
For Action (A10) Resolution 74-R-14, Authorizing the Mayor to Enter into a Restated
Employment Contract with City Manager Wally Bobkiewicz
Mayor Tisdahl recommends City Council adoption of Resolution 74-R-14
authorizing an amended contract for City Manager Wally Bobkiewicz.
For Action
(A11) Resolution 76-R-14, Supporting Comments on the Proposed Rulemaking
on Rail Tank Car Safety
Mayor Tisdahl requests City Council adoption of Resolution 76-R-14 supporting comments on the proposed rulemaking on rail tank car safety. This resolution is in response to a request made by Barrington President Karen Darch at the
September Northwest Municipal Conference Board meeting.
For Action
City Council Agenda September 22, 2014 Page 6 of 9
(A12) Resolution 65-R-14, Authorizing the City Manager to enter into an Agreement with Etc. Music School for Space at the Noyes Cultural Arts
Center
City staff recommends the City Council adoption of Resolution 65-R-14
authorizing the City Manager to enter into an agreement for 3 month lease term with Etc. Music School for space at the Noyes Cultural Arts Center.
For Action
(A13) Resolution 66-R-14, Authorizing the City Manager to enter into an
Agreement with Ozge Samanci and Shirley Adams for Space at the Noyes Cultural Arts Center City staff recommends the City Council adoption of Resolution 66-R-14
authorizing the City Manager to enter into an agreement for 3 month lease term
with Ozge Samanci and Shirley Adams for space at the Noyes Cultural Arts
Center For Action
(A14) Resolution 75-R-14, Authorizing the City Manager to enter into an
Agreement with Roberta Levin for Space at the Noyes Cultural Arts Center
City staff recommends the City Council adoption of Resolution 75-R-14 authorizing the City Manager to enter into an agreement for 3 month lease term with Roberta Levin for space at the Noyes Cultural Arts Center.
For Action
(A15) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff recommend City Council consideration of Ordinance 109-O-14, which
regulates transportation network providers to mandate certain standards,
requirements, and consumer protections of such providers.
For Introduction (A16) Ordinance 112-O-14, Amending City Code Section 3-4-6 By Creating the
New Class S-1 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance
112-O-14, which creates a new subsection, Class S-1 liquor license for non-profit organizations who wish to obtain an annual liquor license. For Introduction
City Council Agenda September 22, 2014 Page 7 of 9
PLANNING & DEVELOPMENT COMMITTEE
(P1) Approval of Housing Authority of Cook County (HACC) Funding Request
for Rehabilitation of Perlman and Walchirk Apartments The Housing and Homelessness Commission and City staff recommend funding
in the amount of $150,000 from the City’s HOME Investment Partnership grant
for the Housing Authority of Cook County’s Senior Redevelopment project for
199 units of senior and disabled housing in the Walchirk and Perlman
Apartments, located at 2300 Noyes Court and 1900 Sherman Avenue. Funding is provided by HOME Fund Account 240.21.5430.65535.
For Action
(P2) Ordinance 115-O-14, Granting a Special Use for Commercial Indoor
Recreation, at 1017 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 115-O-14 granting a special use permit for Commercial Indoor
Recreation, Tier One Training Center, at 1017 Davis Street. The applicant has
complied with all zoning requirements, and meets all of the standards for a
special use in the D2 Downtown Retail Core District.
For Introduction
(P3) Ordinance 116-O-14, Granting a Special Use for Animal Hospital, Teuber
Veterinary Services LLC, at 1815 Central Street
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 116-O-14 granting a special use permit for an Animal Hospital, Teuber
Veterinary Services LLC, at 1815 Central Street. The applicant has complied with
all zoning requirements, and meets all of the standards for a special use in the
B1a Business District.
For Introduction
(P4) Ordinance 105-O-14, Granting a Special Use for a Type 2 Restaurant, Blaze
Pizza at 1737 Sherman Avenue
The Zoning Board of Appeals and the City Staff recommend adoption of
Ordinance 105-O-14 granting a special use permit for a Type 2 Restaurant, Blaze Pizza. The applicant has complied with all other zoning requirements, and
meets all of the standards of a special use for this district. This ordinance was
introduced at the September 8, 2014 City Council meeting.
For Action
City Council Agenda September 22, 2014 Page 8 of 9
(P5) Ordinance 104-O-14 Extension of Time for Orrington Hotel Planned
Development, 1710 Orrington Avenue and 1717-1725 Sherman Avenue Staff recommends adoption of Ordinance 104-O-14 to extend the time for completion of Orrington Hotel Planned Development located at 1710 Orrington
Avenue and 1717-1725 Sherman Avenue originally approved in October of 2003.
The Ordinance grants a two-year extension to obtain building permits for
construction of the 30 residential units above the hotel’s parking garage located at 1717-1725 Sherman Avenue by October 11, 2016. This ordinance was introduced at the September 8, 2014 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Resolution 62-R-14, Authorizing the City of Evanston to Support the Statewide and National Ban on Nontherapeutic Uses of Antibiotics in
Livestock Production
Members of the Human Services Committee and City staff recommend City
Council adoption of Resolution 62-R-14, authorizing the City of Evanston to
support the statewide and national ban on nontherapeutic uses of antibiotics in livestock production.
For Action
(H2) Ordinance 103-O-14, Authorizing the City Manager to Negotiate for the
Lease and Sale of 2603 Sheridan Road (Harley Clarke Mansion)
Members of the Human Services Committee and staff recommend adoption of
Ordinance 103-O-14, which authorizes the City Manager to pursue negotiations
with the Illinois Department of Natural Resources to lease the property and sell
the buildings at 2603 Sheridan Road, commonly known as the Harley Clarke
Mansion. This ordinance was introduced at the September 8, 2014 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of Façade Improvement Project at 430 Asbury Avenue in Support
of Little Beans Café Evanston
The Economic Development Committee and staff recommend the approval of a Façade Improvement Grant for Little Beans Café at 430 Asbury Avenue on a
50/50 cost sharing basis in an amount not to exceed $30,000. Funding is
provided by the Economic Development Fund’s Business District Improvement
Account #5300.65522, which has a remaining balance of $109,438.25.
For Action
City Council Agenda September 22, 2014 Page 9 of 9
(O2) Resolution 69-R-14, Authorizing the City Manager to Negotiate and Execute
a Loan Agreement with Little Beans Café Evanston, LLC
The Economic Development Committee and staff recommend the approval of Resolution 69-R-14 “Authorizing the City Manager to Negotiate and Execute a
Loan Agreement with Little Beans Café Evanston, LLC.” The loan is in the
amount of $75,000. Funding is provided by the Economic Development Fund’s
Business Attraction & Expansion Account #5300.62660, with a total budget allocation of $500,000.
For Action
(O3) Resolution 70-R-14, Authorizing the City Manager to Negotiate and Execute
a Forgivable Loan Agreement with Little Beans Café Evanston, LLC
The Economic Development Committee and staff recommend the approval of Resolution 70-R-14 “Authorizing the City Manager to Negotiate and Execute a
Forgivable Loan Agreement with Little Beans Café Evanston, LLC.” The
forgivable loan is in the amount of $20,000. Funding is provided by the
Economic Development Fund’s Business Attraction & Expansion Account #5300.62660, with a total budget allocation of $500,000.
For Action
(O4) Resolution 68-R-14, Authorizing the City Manager to Negotiate a TIF Grant
Agreement with O’Donnell Investment Company for 835 Chicago Avenue
Staff and the Economic Development Committee recommend adoption of Resolution 68-R-14 “Authorizing the City Manager to Negotiate a TIF Grant
Agreement with O’Donnell Investment Company for the Development of a Vacant
Property Located at 835 Chicago Avenue.” Staff and the Economic Development
Committee recommend an amount not to exceed $2,900,000 for eligible expenses. Funding is to be provided by the Chicago/Main Tax Increment Financing District.
For Action
MEETINGS SCHEDULED THROUGH SEPTEMBER 2014
Upcoming Aldermanic Committee Meetings:
Tues, Sept 23 7:30 PM Housing & Community Dev Act Committee
Fri, Sept 26 7:00 AM Housing & Homelessness Commission
Mon, Sept 29 7:00 PM Special Council meeting: Bikes
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.