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HomeMy WebLinkAbout08.11.2014 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, August 11, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements Labor Day Holiday Refuse Collection CommUNITY Picnic, August 24, 2014 Streets Alive! September 7, 2014 (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Consent Agenda: Alderman Rainey City Council Agenda August 11, 2014 Page 2 of 9 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Burrus (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Second Quarter Financial Report for Fiscal Year 2014 Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2014 on file. For Action: Accept and Place on File (SP2) 2015 Biking Infrastructure Projects Update Staff will present the 2015 Biking Infrastructure Projects Update for discussion. For Discussion (SP3) Ordinance 98-O-14, Increasing the Number of Class D Liquor Licenses for D&D Dogs, Inc. d/b/a D&D Dogs, 825 Noyes Street Alderman Judy Fiske requests City Council adoption of Ordinance 98-O-14, which reverses Local Liquor Control Commissioner denial of Class D Liquor License and permits issuance to D&D Dogs, 825 Noyes Street. Suspension of the Rules is requested for introduction and action on August 11, 2014. For Introduction and Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 28, 2014 (M2) Approval of Minutes of the Special City Council Meeting of July 29, 2014 For Action City Council Agenda August 11, 2014 Page 3 of 9 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 27, 2014 $2,957,954.83 (A2) City of Evanston Bills – August 12, 2014 $3,542,597.70 Credit Card Report ending June 30, 2014 $ 165,312.16 For Action (A3.1) Approval of Replacement Purchase of 100’ Aerial Ladder Truck from Pierce Manufacturing (RFP 14-36) Staff recommends City Council authorize the City Manager to execute a contract to purchase one (1) Tractor Drawn, Rear Tiller Steered 100’ aerial ladder truck for Evanston Fire & Life Safety Service Department from Pierce Manufacturing (2600 American Drive, Appleton, WI) in the amount of $1,016,811. Funding will be provided from the FY 2014 bond issue that included $1.1million dollars for this recommended purchase. For Action (A3.2) Approval of Contract Extension with Third Millennium Associates, Inc. for 2015 Wheel Tax Print, Mail and Fulfillment Services Staff recommends City Council authorize the City Manager to execute a contract extension for 2015 wheel tax print, mail, and fulfillment services with Third Millennium Associates, Inc. (4200 Cantera Drive, Suite 105, Warrenville, IL) effective September 1, 2014 – August 31, 2015. Estimated cost is $48,042.54. Funding is provided by FY2014 General Fund Account 100.19.1910.65045 and revenue from vehicle licensing. For Action (A3.3) Approval of Contract with Insituform Technologies USA, LLC for the Cleveland Street Sewer Rehabilitation Project (Bid 14-46) Staff recommends that City Council authorize the City Manager to award a contract in the amount of $264,260 to Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) for the Large Diameter Sewer Rehabilitation – Cleveland Street, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $272,188 for construction of this project. For Action (A3.4) Approval of Rock Salt Purchase Contract Extension Staff recommends City Council authorize the City Manager to execute a one-year contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $84.58 per ton for a winter season total of $634,350. Funding for this purchase will be from the General Fund Snow and Ice Control Account 2680.65015. For Action City Council Agenda August 11, 2014 Page 4 of 9 (A3.5) Approval of Contract Award to Midwest Fence Corporation, for the Dempster Street Beach Boat Rack Expansion Project (Bid 14-47) Staff recommends City Council authorize the City Manager to execute a contract for the Dempster Street Beach Boat Rack Expansion Project with Midwest Fence Corporation (900 N. Kedzie Avenue, Chicago, IL), in the amount of $72,641. Funding is provided by FY2014 CIP Account (415.26.4150.65502.415423). For Action (A3.6) Approval of Contract with Baltic Marine Services Incorporated for Water Craft Maintenance (Bid 14-51) Staff recommends City Council authorize the City Manager to execute a contract for Watercraft Maintenance and Repair Services with Baltic Marine Services Incorporated (3136 S. Canal Street, Chicago, IL) in the amount of $35,226.25 for the period of September 1, 2014 through August 31, 2015 and for three (3) one (1) year extensions in each subsequent annual period. Funding is provided by the FY2014 Materials to Maintain Autos Account (600.26.7710.65060) with an allocation of $37,000 for these services and a total budget of $950,000. For Action (A3.7) Approval of Purchase of Methane Monitoring Systems for the Levy Center and Dawes School Staff recommends the emergency purchase of methane gas monitoring systems for installation at the Levy Senior Center and Dawes School by Tyco/Simplex/Grinnell (91 N. Mitchell Ct. Addison, IL). The cost of installation for the Levy Senior Center is $23,728. The cost of installation for Dawes School is $18,826. Funding of $42,554 for installation at both facilities is provided by the Insurance Fund 605.19.7800.62150. For Action (A3.8) Approval of Payment for Additional James Park Landfill Testing Staff recommends that City Council authorize the City Manager to issue payment to the law firm of Jeep & Blazer, LLC for costs to be incurred by the firm for environmental services to be performed by Jeep & Blazer’s consultant, SCS Engineers (24 N. Hillside Avenue, Suite A, Hillside, IL) in an amount not to exceed $106,000. Funding is provided by the Environmental Compliance Account 7800.62130. For Action (A4) Approval of January 1, 2014 Police and Fire Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and City Treasurer recommends that the City Council review and approve the January 1, 2014 Actuarial Valuation for usage in the 2014 Tax Levy (receivable in 2015) for Police and Firefighter pension funding purposes. For Action City Council Agenda August 11, 2014 Page 5 of 9 (A5) Approval of Chicago Avenue Improvement Project Design Staff recommends that City Council approve the design concept for the 2015 Chicago Avenue Improvement Project. The proposed project addresses street resurfacing and other improvements for pedestrian and bicycle traffic from Davis Street to Sheridan Road. A presentation about the project scope and design will be provided by staff. For Action (A6) Resolution 58-R-14, Authorizing the City Manager to Negotiate a TIF Redevelopment Agreement Regarding the Evanston Plaza Shopping Center Staff recommends City Council adoption of Resolution 58-R-14, directing the City Manager to restate the City’s original commitment stated in Resolution 54-R-12 and authorizing the substitution of the party to negotiate with on the TIF Redevelopment Agreement Regarding Evanston Plaza Shopping Center to be Azzurri of Evanston, Inc. the contract purchaser for the real property located at 1900 Dempster. Funding is provided by the Dempster/Dodge Tax Increment Financing (TIF) District. For Action (A7) Revisions to Ordinance 74-O-14, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends adoption of revisions to Ordinance 74-O-14, which currently authorizes the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for Large Diameter Sewer Rehabilitation on Cleveland Street up to $253,000, with debt service to be paid from the Sewer Fund. When bids were received for this project on July 29, 2014, the lowest responsive and responsible bidder’s proposal was $264,260. The proposed ordinance revisions include increasing the borrowing limit to $300,000. For Introduction (A8) Ordinance 95-O-14, Sale of Surplus Property – Fleet Vehicles Staff recommends adoption of Ordinance 95-O-14 by which City Council would authorize the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Conference Vehicle Auction sponsored by Manheim Auto Auctions on Tuesday, October 14, 2014. For Introduction (A9) Ordinance 96-O-14, Increasing the Number of Class D Liquor Licenses for Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue Staff recommends City Council adoption of Ordinance 96-O-14, which increases the number of authorized Class D liquor licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Yoga and Renish, LLC d/b/a Mumbai Grill, 1728 Sherman Avenue. For Introduction City Council Agenda August 11, 2014 Page 6 of 9 (A10) Ordinance 97-O-14, Increasing the Number of Class D Liquor Licenses for MDCC, LLC d/b/a Ten Mile House, 1700 Central Street Staff recommends City Council adoption of Ordinance 97-O-14, which increases the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51) and permit issuance of a Class D license to MDCC, LLC d/b/a Ten Mile House, 1700 Central Street. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 99-O-14 Planned Development – Evanston Sports Dome 2454 Oakton Street The Plan Commission and staff recommend adoption of Ordinance 99-O-14 for approval of a Planned Development to construct a 67,660-square foot indoor recreation facility (Evanston Sports Dome) at 2454 Oakton Street. The petitioner is requesting five site development allowances: height of the building, number of off-street parking spaces, side yard setback for open parking spaces, number of loading spaces, and dimensions of parking spaces. For Introduction (P2) Ordinance 101-O-14 Granting Major Zoning Relief for Building Lot Coverage, Impervious Surface Coverage, Setbacks, and Parking at 910 Hinman The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 101-O-14 granting major zoning relief for building lot coverage, impervious surface coverage, north interior side yard setback, rear yard setback, and a parking variance for a 4-story, 7-unit multifamily residence at 910 Hinman Avenue. Suspension of the Rules is requested for introduction and action by City Council on August 11, 2014. For Introduction and Action (P3) Ordinance 68-O-14, Amending the Zoning Ordinance Text for Notice Requirements for Zoning Applications The Plan Commission and staff recommend City Council adoption of Ordinance 68-O-14 to amend various parts of Chapter 3 – Implementation and Administration of the Zoning Ordinance to clarify Public Hearing notice requirements for zoning applications. The proposed amendment provides a consistent language to clarify public hearing notice requirements. This ordinance was introduced at the July 28, 2014 City Council meeting. For Action City Council Agenda August 11, 2014 Page 7 of 9 (P4) Ordinance 81-O-14, Amending the Zoning Ordinance Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms The Plan Commission and staff recommend City Council adoption of Ordinance 81-O-14 to establish land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms as principal uses. This ordinance was introduced at the July 28, 2014 City Council meeting. For Action (P5) Ordinance 92-O-14, Extension for Church Street Village Planned Development, 1629-1691 Church Street City staff recommends City Council adoption of Ordinance 92-O-14 extending the time for completion of Church Street Village Planned Development located at 1629-1691 Church Street originally approved in April of 2006. The Ordinance grants the approval to complete the 13 unfinished townhome units and construct the last remaining eight-unit building within three years. This ordinance was introduced at the July 28, 2014 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Approval of Memorandum of Understanding between City of Evanston and Evanston Public Library Members of the Human Services Committee and staff recommend approval of the Memorandum of Understanding between City of Evanston and Evanston Public Library. The final version of the Memorandum of Understanding contains a revision to the description of the surface parking lot in response to concerns raised at the Human Services Committee meeting on July 7, 2014. For Action (H2) Resolution 59-R-14 Authorizing Approval for a Medical Cannabis Dispensary Location at 1800 Maple Avenue The Human Services Committee and staff recommend the adoption of Resolution 59-R-14 “Authorizing the City Manager to Execute Letters of Contingent Lease Approval for City Owned Property Located at 1800 Maple Avenue”. For Action City Council Agenda August 11, 2014 Page 8 of 9 ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Financial Assistance through the Façade Improvement Program for Campus Gear The Economic Development Committee and staff recommend approval of financial assistance for a façade improvement project for Campus Gear, located at 1720-22 Sherman Avenue on a 50/50 cost sharing basis in an amount not to exceed $11,300. Funding is provided by the Economic Development Fund’s Business District Improvement Account (5300.65522). For Action (O2) Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.” The Economic Development Committee and staff recommend City Council adoption of Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.” This resolution and agreement authorizes the sharing of the City’s portion of the sales tax remitted by Autobarn on a 50/50 sharing basis for a period no greater than 48 months. For Action (O3) Resolution 60-R-14, Autobarn Sales Tax Sharing Agreement for the Fiat/Alfa Romeo Dealership The Economic Development Committee and staff recommend City Council adoption of Resolution 60-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. for the Fiat/Alfa Romeo Dealership”. This sales tax sharing agreement is in support of the work associated with the addition of a new car dealership in Evanston that would sell Fiat and Alfa Romeo vehicles within the Autobarn dealership. For Action (O4) Resolution 61-R-12, Davis Transportation Request for Financial Assistance The Economic Development Committee recommends City Council authorize the City Manager to execute a loan agreement with Davis Transportation to cover several immediate capital and operating expenses totaling $140,000. Funding is provided by the Economic Development Business Attraction and Expansion Account (5300.62660). For Action APPOINTMENTS (APP1) For Appointment to: Utilities Commission David Everhart For Action City Council Agenda August 11, 2014 Page 9 of 9 MEETINGS SCHEDULED THROUGH AUGUST 2014 Upcoming Aldermanic Committee Meetings: Tues, Aug 12 6 pm Special City Council meeting: Exec Session Tues, Aug 19 7:30 pm Housing & Community Dev Act Committee Wed, Aug 20 6:30 pm M/W/EBE Advisory Committee Fri, Aug 22 7 am Housing & Homelessness Commission Wed, Aug 27 6 pm Transportation/Parking Committee Wed, Aug 27 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.