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HomeMy WebLinkAbout07.28.2014 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 28, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Bike Plan (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Burrus City Council Agenda July 28, 2014 Page 2 of 8 (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Resolution 57-R-14, Evanston Bicycle Plan Update Staff recommends City Council adoption of Resolution 57-R-14 accepting the Bike Plan Update and providing specific direction to staff on implementation of certain recommendations in the plan. A presentation about the updated plan will be made by staff. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 14, 2014 (M2) Approval of Minutes of the Regular City Council Meeting of July 21, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through July 13, 2014 $3,022,177.08 (A2) City of Evanston Bills – July 29, 2014 $3,603,906.64 For Action (A3.1) Approval of Renewal of Annual Sole Source Accela (PAL) Maintenance and Support Agreement Staff recommends City Council authorize the City Manager to amend and renew the existing agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA). Renewal year 8 of the City’s 10 year contract in the amount of $128,000 has no increase from 2013. Additionally, the amended agreement secures lower rate increases for years 9 and 10 than projected (less than a .005% increase.) For Action City Council Agenda July 28, 2014 Page 3 of 8 (A3.2) Approval of Participation in a Joint Contract with the Suburban Purchasing Cooperative for Pavement Marking Staff recommends City Council authorize the City Manager to execute a contract extension for participation in the Suburban Purchasing Cooperative (SPC) for Pavement marking services for the not-to-exceed amount of $50,000. Participation will allow the City of Evanston to apply Thermoplastic marking materials throughout the City in support of the pedestrian safety program. Funding is provided by the FY2014 Capital Improvement Fund (416434.65515) which has $150,000 budgeted for pedestrian safety improvements. For Action (A3.3) Approval of Agreement with Dahme Mechanical Industries for Chlorine Feed System Improvements(Bid 14-05) Staff recommends City Council authorize the City Manager to execute an agreement for Chlorine Feed System Improvements with Dahme Mechanical Industries (610 S. Arthur Avenue, Arlington Heights, IL) in the not-to-exceed amount of $333,888. Funding will be from the Water Fund, Capital Improvement Account 733122, which has a FY 2014 budget allocation of $200,000. Additional funds will be made available by deferring the Masonry Evaluation and Tuckpointing Project, which was budgeted at $280,000 in FY 2014. For Action (A3.4 Approval of Contract for Armored Car Services with Dunbar Armored, Inc., (RFP 14-24) Staff recommends that City Council authorize the City Manager to execute a contract for Armored Car Services with Dunbar Armored, Inc., (50 Schilling Road, Hunt Valley, MD) in an estimated first year amount of $81,000. Funding is provided by FY 2014 General Fund Account 100.19.1910.62431in the amount of $38,000, and from Parking Fund Account 505.19.7005.62431 in the amount of $45,000. The overall cost has been reduced due to a reduction of costs for Pick- up of Deposits Counted and Bagged items, which is budgeted in the General Fund. For Action (A3.5) Approval of Contract for Towing and Other Related Services with North Shore Towing City Staff and the Transportation/Parking Committee recommend that City Council authorize the City Manager to execute a contract extension for towing and other related services with North Shore Towing, Inc., (2527 Oakton, Evanston, IL) effective August 1, 2014 – July 31, 2015. The estimated annual expenditure is $44,982. Funding is provided by FY2014 General Fund Boot and Tows Account 505.19.1941.62451. For Action City Council Agenda July 28, 2014 Page 4 of 8 (A4) Approval of Change Order No. 1 for Large Diameter Sewer Rehabilitation – Central Park Avenue & Main St (Bid 13-42) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Kenny Construction Company (2215 Sanders Road Suite 400, Northbrook, IL) for the Large Diameter Sewer Rehabilitation – Central Park Ave and Main St. The change order will reduce the contract amount by $60,542.39, from $1,388,290.00 to $1,327,747.61. Staff also recommends a contract time extension of 30 days. For Action (A5) Resolution 56-R-14, Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 717 Howard Staff recommends City Council adoption of Resolution 56-R-14 authorizing the City Manager to negotiate a contract for the purchase of Real Property located at 717 Howard Street in Evanston, Illinois. Funding is provided by the Howard Ridge Tax Increment Financing (TIF) District, which has an FY2014 beginning fund balance of $1,347,000. For Action (A6) Ordinance 65-O-14, Alley Paving Special Assessment No. 1512 Staff recommends adoption of Ordinance 65-O-14 by which City Council would authorize paving of the alley north of Thayer Street, east of Marcy Avenue through the Special Assessment Process. Funding is provided by: $145,072.46 from the Special Assessment Fund (6000.65515) and $145,072.46 from the 2014 approved CIP budget for alley paving. The adjacent property owners are responsible for half of the project cost through the special assessment process. Suspension of the Rules is requested for Introduction and Action on July 28, 2014. For Introduction and Action (A7) Ordinance 66-O-14, Enacting a Regulation on Disposable Plastic Shopping Bags and Other Related Issues Staff recommends City Council adoption of Ordinance 66-O-14 enacting a ban on disposable plastic shopping bags for chain and franchise stores and the attached information regarding efforts to reduce the environmental impacts of plastic shopping bags in Evanston. At the July 14, 2014 City Council meeting, this ordinance was introduced and sent back to Administration and Public Works Committee for further discussion. For Action (A8) Ordinance 80-O-14, Decreasing the Number of Class D Liquor Licenses for Mumbai Indian Grill, Inc. d/b/a Mumbai Grill, 1728 Sherman Avenue Staff recommends City Council adoption of Ordinance 80-O-14, decreasing the number of Class D liquor licenses from 50 to 49 for Mumbai Indian Grill, Inc. d/b/a Mumbai Grill, as the Company has been sold. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action City Council Agenda July 28, 2014 Page 5 of 8 (A9) Ordinance 87-O-14, Decreasing the Number of Class D Liquor Licenses for Redmaki d/b/a Royin Sushi Bar, 1930 Central Street Staff recommends City Council adoption of Ordinance 87-O-14 decreasing the number of Class D liquor licenses for Redmaki d/b/a Royin Sushi Bar, as the Company is no longer selling liquor at its establishment. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action (A10) Ordinance 91-O-14 Authorizing 2014 General Obligation Bond Issue Staff recommends City Council adoption of draft Ordinance 91-O-14 for the FY 2014 bond issuance in the not-to-exceed amount totaling $13,000,000. The ordinance will be completed and signed after the bond sale date, which is tentatively scheduled for August 6, 2014. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 78-O-14, Amendments to Inclusionary Housing Ordinance The Housing and Homelessness Commission and City staff recommend City Council adoption of Ordinance 78-O-14, amending the Inclusionary Housing Ordinance to define all for-sale, rental and condo conversion developments of five or more units as covered developments, increase the percentage of affordable units in developments receiving public funding from 10% to 20% and increase the fee-in-lieu of affordable units on site from $40,000 to $100,000 per unit. For Introduction (P2) Ordinance 68-O-14, Amending the Zoning Ordinance Text for Notice Requirements for Zoning Applications The Plan Commission and staff recommend City Council adoption of Ordinance 68-O-14 to amend various parts of Chapter 3 – Implementation and Administration of the Zoning Ordinance to clarify Public Hearing notice requirements for zoning applications. The proposed amendment provides a consistent language to clarify public hearing notice requirements. For Introduction (P3) Ordinance 93-O-14, Granting a Special Use for Scoreboards at Ryan Field, 1501 Central Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 93-O-14 granting a special use permit for Scoreboards at Ryan Field football stadium at 1501 Central Street. Suspension of the Rules is requested for Introduction and Action on July 28, 2014. For Introduction and Action City Council Agenda July 28, 2014 Page 6 of 8 (P4) Ordinance 81-O-14, Amending the Zoning Ordinance Regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms The Plan Commission and staff recommend City Council adoption of Ordinance 81-O-14 to establish land use regulations for Neighborhood Gardens, Urban Farms and Rooftop Urban Farms as principal uses. For Introduction (P5) Ordinance 92-O-14, Extension for Church Street Village Planned Development, 1629-1691 Church Street City staff recommends City Council adoption of Ordinance 92-O-14 extending the time for completion of Church Street Village Planned Development located at 1629-1691 Church Street originally approved in April of 2006. The Ordinance grants the approval to complete the 13 unfinished townhome units and construct the last remaining eight-unit building within three years. For Introduction (P6) Ordinance 32-O-14, Granting Planned Development Approval for a Mixed Use Building at 835 Chicago Avenue The Plan Commission and City staff recommend City Council adoption of Ordinance 32-O-14, granting Planned Development approval to construct a nine- story mixed use commercial, office, and residential building at the southeast corner of Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue, with 25 off-site parking spaces located at 935 Chicago Avenue. This ordinance was introduced at the March 24, 2014 City Council meeting. For Action (P7) Ordinance 90-O-14, Granting Zoning Relief for a Rear Yard Setback and Zero Parking Spaces at 1026 Davis Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 90-O-14 granting zoning relief for a 9.9’ rear yard setback and zero parking spaces where 31 parking spaces are required for a new two-story commercial building with retail and two Type 1 Restaurants at 1026 Davis Street. This ordinance was introduced at the July 14, 2014 City Council meeting. For Action Agenda Items P8 and P9: The following two ordinances 83-O-14 and 89-O-14 provide for rezoning and zoning variations which will accommodate redevelopment to establish one two-unit dwelling and one single family home at 1409 Dodge Avenue and 1825 Greenwood Street. These ordinances were introduced at the July 14, 2014 City Council meeting. City Council Agenda July 28, 2014 Page 7 of 8 (P8) Ordinance 83-O-14, Zoning Ordinance Map Amendment from I2 to R4 for 1409 Dodge Avenue and 1825 Greenwood Street The Plan Commission, Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 83-O-14 to rezone the subject property from I2 General Industrial to R4 General Residential district For Action (P9) Ordinance 89-O-14, Zoning Relief for Two Principal Structures, Setbacks, and Parking at 1409 Dodge Avenue and 1825 Greenwood Street The Plan Commission, Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 89-O-14 to approve zoning relief for two principal structures on one lot, a 14.4’ front yard setback, 8.5’ street side yard setback, 1.9’ interior side yard setback, 1.7’ interior side yard setback, 6.6’ rear yard setback, and two parking spaces where three are required. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Funding Applications for the 2014 Evanston Great Merchants Grant Program. The Economic Development Committee and staff recommend approval from City Council for funding through the Great Merchants Grant Program totaling $45,000 to the West Village Business Association, Central Street Business Association, Hill Arts Business District, Central Evanston Business Association and Main Street Merchants Association. Funding is provided by the Economic Development Fund’s Business District Improvement Account 5300.65522 with a FY2014 budget of $147,000. For Action (O2) Approval of Financial Assistance through the Façade Improvement Program for Fitness Avenues, 1910 Main Street The Economic Development Committee and staff recommend City Council approval for financial assistance for a façade improvement project for Fitness Avenues, located at 1910 Main Street on a 50/50 cost sharing basis in an amount not to exceed $1,890. Funding is provided by the Economic Development Fund’s Business District Improvement Account 5300.65522. For Action RULES (O3) Resolution 55-R-14, Amending City Council Rule 6.4 Regarding Use of Audio Visual Equipment During Citizen Comment Rules Committee and staff recommend City Council approval of proposed revision to Council Rule 6.4. For Action City Council Agenda July 28, 2014 Page 8 of 8 APPOINTMENTS (APP1) For Reappointment to: Library Board Margaret Lurie For Action MEETINGS SCHEDULED THROUGH AUGUST 2014 Upcoming Aldermanic Committee Meetings: Tues, July 29 6:30 pm Special City Council meeting: Visioning Mon, Aug 4 6:00 pm Rules Committee Mon, Aug 4 7:30 pm Human Services Committee Mon, Aug 11 6 pm A&PW, P&D, City Council meetings Tues, Aug 12 6 pm Special City Council meeting: Exec Session Tues, Aug 19 7:30 pm Housing & Community Dev Act Committee Wed, Aug 20 6:30 pm M/W/EBE Advisory Committee Fri, Aug 22 7 am Housing & Homelessness Commission Wed, Aug 27 6 pm Transportation/Parking Committee Wed, Aug 27 7:30 pm Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.