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HomeMy WebLinkAbout06.23.2014 Agenda CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, June 23, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee has been cancelled. City Council meeting will convene after conclusion of the A&PW meeting but no earlier than 7 pm. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements IRMCO 100th Anniversary (III) City Manager Public Announcements Award for Excellence from the Government Finance Officers Association for the City’s Comprehensive Annual Financial Report (CAFR) for FY2012 July 4 Activities Holiday Refuse Collections Recycling Fair July 12, 2014 (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Order of Business: Update on C.A.R.E. (VII) Consent Agenda: Alderman Rainey City Council Agenda June 23, 2014 Page 2 of 7 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Burrus (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Update on Developments with C.A.R.E. Staff requests that City Council receive this update, authorize the City Manager and Corporation Counsel to provide information to the inquiry into C.A.R.E.’s finances by the Illinois Attorney General and provide additional direction to staff as may be desired. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of June 9, 2014 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through June 1, 2014 $2,728,490.14 City of Evanston Payroll through June 15, 2014 $2,690,974.88 (A2) City of Evanston Bills -- June 24, 2014 $3,322,534.63 For Action (A3.1) Approval of Maintenance Plan Agreement for Sherman Plaza in the amount of $115,000 beginning August 23, 2014 through August 22, 2015 The Parking/Transportation Committee and staff recommend that City Council authorize the City Manager to execute an agreement to continue maintenance services for Sherman Plaza at a cost of $115,000. This agreement was originally approved in 2006. The agreement covers the period of August 23, 2014 through August 22, 2015. Funding is provided from the Parking Fund Account: 505.19.7036.62660. For Action City Council Agenda June 23, 2014 Page 3 of 7 (A3.2) Approval of Fence Purchase for Sherman Parking Garage from Custom Built Commercial Fence Corporation Staff recommends City Council authorize the City Manager to purchase and install fencing on the upper deck of the Sherman Parking Garage in the amount of $24,719 from Custom Built Commercial Fence Corporation (721 N. Seminary Ave., Park Ridge, IL). Funding is provided by the Parking Fund Account 700506.65515. For Action (A3.3) Approval of Contract Award to L. Marshall, Inc., for the Lorraine H. Morton Civic Center Boiler Building Roof Replacement Project (Bid 14-38) Staff recommends City Council authorize the City Manager to execute a contract for the Lorraine H. Morton Civic Center (LHMCC) Boiler Building Roof Replacement Project with L. Marshall, Inc., (2100 Lehigh Avenue, Glenview, IL) in the amount of $36,987.16. Funding is provided by the 2014 Civic Center Boiler Building Renovations Account 415177.65510, which has 2014 budget of $120,000. For Action (A3.4) Approval Sherman Avenue Streetscape & Street Resurfacing Contract with A. Lamp Concrete Contractors Inc. (Bid 14-41) Staff recommends that City Council authorize the City Manager to execute a contract for the Sherman Avenue Streetscape & Street Resurfacing Project Grove Street to Lake Street with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $578,875.20. Funding is provided by the CIP Street Resurfacing Fund Account 415857.65515. For Action (A3.5) Approval of Single Source Purchase of Ambulance Power-Load System and Power-Pro XT Cot from Stryker Corp. Staff recommends that City Council authorize the City Manager to execute a single source purchase of an Ambulance Power-Load System, in the amount of $36,531.50 from Stryker Corp. (3800 East Centre Avenue, Portage, MI). Funding is provided by the Fire Management and Support Account 2315.65625. The Evanston Foreign Fire Tax Board will purchase the second lift system. For Action (A3.6) Approval of Vehicle Purchases for FY2014 Staff recommends City Council authorize the City Manager to make nine (9) vehicle replacement purchases for a total amount of $534,046.30 as follows: recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI) in the amount of $241,148.00; Ford vehicles from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $273,539.00; and Nissan Rogue from Autobarn Nissan (1012 Chicago Avenue, Evanston, IL) in the amount of $19,359.30. Funding is provided by the Equipment Replacement Fund Account 7780.65550, with a budget of $2,694,000. For Action City Council Agenda June 23, 2014 Page 4 of 7 (A3.7) Approval of Contract with Water Resources, Inc. for 2014 Water Meter Purchase (Bid 14-33) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Water Meter Purchase with Water Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $73,175.00. Funding is provided by the Water Fund accounts for 2014 and 2015. For Action (A4) Approval of Change Order No. 1 for Automatic Meter Information System Project (RFP 13-04) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the Automatic Meter Information System with Water Resources Inc. (390 Sadler Avenue, Elgin, IL) with a contract amount decrease of $924.50. This change order will extend the contract by 131 days to November 21, 2014. For Action (A5) Resolution 43-R-14, Adoption of City of Evanston Freedom of Information Act Policy Staff recommends City Council adoption of Resolution 43-R-14 authorizing the City of Evanston Freedom of Information Act Policy. For Action (A6) Resolution 46-R-14, Intergovernmental Agreement between the City and Evanston Township High School District 202 Staff recommends City Council adoption of Resolution 46-R-14 authorizing the City Manager to negotiate and execute an intergovernmental agreement (the “2014 Intergovernmental Agreement”) with Evanston Township High School District 202 (“ETHS”) for the staffing of two police officers at the high school as school resource officers (“SROs”) and for ETHS to employ a Community and External Affairs Coordinator to work on vocational training activities. Funding for the SROs is provided by the Police Department Personnel Account 2235.61010. For Action (A7) Resolution 47-R-14 Authorizing that Payments Relating to the FY2014 Capital Improvement Plan (C.I.P.) Projects be Reimbursed by the Subsequent 2014 General Obligation (G.O.) Bond Issuance Staff recommends City Council adoption of Resolution 47-R-14 authorizing that payments relating to FY 2014 Capital Improvement Plan (C.I.P.) project expenditures up to $11,197,000 be reimbursed by the subsequent 2014 General Obligation (G.O.) bond issuance. For Action City Council Agenda June 23, 2014 Page 5 of 7 (A8) Ordinance 74-O-14, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends City Council adoption of Ordinance 74-O-14 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation on Cleveland Street. This ordinance authorizes the City to borrow up to $253,000. For Introduction (A9) Ordinance 69-O-14, Increasing Fines for Using Mobile Telephones while Operating a Motor Vehicle Staff recommends City Council adoption of Ordinance 69-O-14 amending Evanston City Code Subsection 10-3-13(D), which increases the fines for using a mobile telephone while operating a motor vehicle from the current fifty dollar ($50.00) fine to a seventy-five dollar ($75.00) fine. For Introduction (A10) Ordinance 86-O-14, Increasing Fines for Riding Bicycles on Sidewalks in Certain Business Districts Staff recommends City Council adoption of Ordinance 86-O-14 amending Evanston City Code Subsection 10-9-10(E), which increases the fines for riding a bicycle on a sidewalk in the central business district designated as D1, D2 and D3, or in any other district where signs prohibiting sidewalk riding are posted from the current fifteen dollar ($15.00) fine to a twenty-five dollar ($25.00) fine. For Introduction (A11) Ordinance 76-O-14, Increasing the Number of Class D Liquor Licenses for DMK Burger Bar & Fish Bar, 815 Noyes Street Local Liquor Commissioner and staff recommend adoption of Ordinance 76-O-14 amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty- one (51) and permit issuance of a Class D license to DMK Burger Bar & Fish Bar (“Company”), 815 Noyes Street. This ordinance was held at the Administration and Public Works Committee on June 9, 2014. For Introduction (A12) Ordinance 39-O-14, Allowing the Sale of Beer at Automobile Service Stations Local Liquor Commissioner and staff recommend adoption of Ordinance 39-O- 14, “Amending City Code Sections 3-4-1 and 3-4-6 By Creating the New Class O Liquor License Allowing the Sale of Beer at Automobile Service Stations Which Have More Than 3000 Feet of Interior Floor Space.” This ordinance was introduced at the June 9, 2014 City Council meeting. For Action City Council Agenda June 23, 2014 Page 6 of 7 (A13) Ordinance 77-O-14, Increasing the Number of Class U Liquor Licenses for Piccolo Theatre, Inc., 600 Main Street Local Liquor Commissioner and staff recommend adoption of Ordinance 77-O-14 amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class U liquor licenses from zero (0) to one (1) and permit issuance of a Class U license to Piccolo Theatre, Inc. (“Company”), 600 Main Street. This ordinance was introduced at the June 9, 2014 City Council meeting. For Action (A14) Ordinance 73-O-14, Establishing a 3-Way Stop at the Intersection of Wesley Avenue and Seward Street Staff recommends City Council adoption of Ordinance 73-O-14 which would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop at the intersection of Wesley Avenue and Steward Street. Funding will be through the General Fund-Traffic Control Supplies (2670.65115), with a budget of $40,000 for FY 2014. This ordinance was introduced at the June 9, 2014 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 75-O-14, Zoning Variance for 802 Florence City staff and SPAARC Committee recommend adoption of Ordinance 75-O-14 granting major zoning relief necessary in order to subdivide a lot with three legal- nonconforming dwelling units into two lots of record. The Zoning Board of Appeals recommends denial of the zoning relief because the proposal is intended to extract additional income from the property, does not provide a public benefit, and is not the minimum change necessary. This ordinance was introduced at the June 9, 2014 City Council meeting. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Recommended Changes and Applications for the 2013 Evanston Great Merchants Grant Program. The Economic Development Committee and staff recommend approval from City Council for the following: 1) Revisions to the Great Merchants Grant Program; and 2) Funding through the Great Merchants Grant Program totaling $31,640.00 for the West End Business Association, Chicago-Dempster Merchants Association, Howard Street Business Association and the Noyes Street Business District. Funding is provided by the Economic Development Fund’s Business District Improvement Fund Account: 5300.65522. For Action City Council Agenda June 23, 2014 Page 7 of 7 (O2) Approval of Funding for 12-month Period for Chicago’s North Shore Convention and Visitors Bureau (CNSVB) The Economic Development Committee and staff recommend City Council approval of funding for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in the amount of $65,564 for a period commencing July 1, 2014 through June 30, 2015. Funding is provided by the Economic Development Fund’s Economic Development Partnership Account 5300.62659. For Action (O3) Resolution 38-R-14 Authorizing the City Manager to Negotiate and Execute a Loan Agreement with FEW Spirits The Economic Development Committee and City staff recommend adoption of Resolution 38-R-14, authorizing the City Manager to negotiate and execute a loan agreement with FEW Spirits, for an amount not-to-exceed $250,000 for equipment and materials. Funding is provided by the Economic Development Fund’s Business Attraction and Expansion Account 5300.62660. For Action MEETINGS SCHEDULED THROUGH JULY 2014 Upcoming Aldermanic Committee Meetings: Fri, June 27 7 am Housing & Homelessness Commission Mon, July 7 6 pm Rules Committee Mon, July 7 7:30 pm Human Services Committee Wed, July 9 6 pm Transportation/Parking Committee Wed, July 9 7 pm Northwestern University –City Committee Wed, July 9 7:30 pm Economic Development Committee Mon, July 14 6 pm A&PW, P&D, City Council meetings Tues, July 15 7:30 pm Housing & Community Dev Act Committee Wed, July 16 6:30 pm M/W/EBE Advisory Committee Mon, July 21 7 pm City Council Wed, July 23 6 pm Transportation/Parking Committee Thurs, July 24 5:30 pm Emergency Telephone System Board Fri, July 25 7 am Housing & Homelessness Commission Mon, July 28 6 pm A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.