HomeMy WebLinkAbout05.12.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS Monday, May 12, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Proclamations and Public Announcements
National Police Week, May 11-17, 2014 National Preservation Month, May 2014
(III) City Manager Public Announcements
Animal Shelter Update
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey
Human Services - Alderman Burrus
City Council Agenda May 12, 2014 Page 2 of 8
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 28, 2014
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through April 20, 2014 $2,730,878.93
(A2) City of Evanston Bills -- May 13, 2014 $6,471,609.80
Credit Card Activity Ending March 31, 2014 $ 126,582.57 For Action
(A3.1) Approval of Renewal of Computer Aided Dispatch System Software
License and Service Agreement with SunGard Public Sector
Staff recommends that the City Council authorize the City Manager to renew sole
source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s
Computer Aided Dispatch System (CADS) software in the amount of $72,931.77.
The Agreement is effective from May 1, 2014 through April 30, 2015. Funding is
provided by the Emergency Telephone System Account 5150.62509 with a
Budget of $88,500.
For Action
(A3.2) Approval of Salt Dome Construction Contract with Dome Corporation of
North America (Bid 14-18)
Staff recommends City Council approval of a contract for the construction of a new salt dome to Dome Corporation of North America (5450 East Street,
Saginaw, MI) in the amount of $335,680. Funding for this project will be from the
Capital Improvement Fund with a budget of $380,000 for this project.
For Action
5/8/2014 4:10 PM
City Council Agenda May 12, 2014 Page 3 of 8
(A3.3) Approval of Material Testing and Inspection Contract with GSG Material Testing Inc. (RFP 14-28)
Staff recommends City Council authorize the City Manager to execute the
agreement for the Material Testing and Inspection Services with GSG Material
Testing Inc. (2945 W. Harrison, Chicago, IL) to provide material testing services for various City projects. The total contract amount for 2014 Projects Material Testing Services is $115,500. Funding source is provided on project list,
Attachment A.
For Action
(A3.4) Approval of Annual Harley Davidson Lease Agreement Year #3 for the Evanston Police Department (Bid 12-123)
Staff recommends that City Council authorize the City Manager to execute a one
(1) year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot
Boulevard, Glenview, IL) in the amount of $27,319 for the period of June 1, 2014 to May 31, 2015 for seven (7) leased Harley Davidson motorcycles. Funding is provided by Equipment Replacement Fund, Vehicle Lease Charges Account
7780.62402 and the Automotive Equipment Account 7780.65550.
For Action
(A3.5) Approval of Arbotect Fungicide Purchase from Rainbow Treecare Scientific Advancements
Staff recommends approval of the sole source purchase of 81 gallons of Arbotect
fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at
$385.00 per gallon for a total purchase amount of $31,185. Rainbow Treecare Scientific Advancements is the sole source vendor within the entire country for this product. Funding is provided by General Fund account 2655.62496.
For Action
(A4) Resolution32-R-14, Collective Bargaining Agreement with the Fraternal Order of Police – Officers (FOP)
Staff recommends City Council approval of Resolution 32-R-14 to authorize the
City Manager to execute a collective bargaining agreement with the Fraternal
Order of Police – Officers bargaining unit effective January 1, 2014 through
December 31, 2016. City Council approval will ratify the tentative agreements executed throughout the negotiation process.
For Action
5/8/2014 4:10 PM
City Council Agenda May 12, 2014 Page 4 of 8
(A5) Resolution 33-R-14, Collective Bargaining Agreement with the American
Federal State County and Municipal Employee (AFSCME) Council 31
Staff recommends City Council approval of Resolution 33-R-14 to authorize the City Manager to execute a collective bargaining agreement with the AFSCME
Council 31 bargaining unit effective January 1, 2014 through December 31,
2016. City Council approval will ratify the tentative agreements executed
throughout the negotiation process.
For Action
(A6) Ordinance 42-O-14, Amending P-1 Liquor License and Creating P-2 License
Local Liquor Commissioner recommends City Council adoption of Ordinance 42-
O-14, which amends the Class P-1 liquor license. Recognizing the different business models, a new subsection, Class P-2, was created to classify larger craft breweries selling beer at retail, and addressing food service and product
consumption in craft brewery taprooms.
For Introduction
(A7) Ordinance 49-O-14, Increasing P-1 Liquor Licenses for Common Culture Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago Avenue, Suite E2
Liquor Control Review Board recommends City Council adoption of Ordinance
49-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(P-1), as
amended, to increase the number of authorized Class P-1 liquor licenses from one (1) to two (2), and permit issuance of a Class P-1 license to Common Culture Beer Co., d/b/a Sketchbook Brewing Co. (“Company”), 825 Chicago
Avenue, Suite E2.
For Introduction
(A8) Ordinance 23-O-14, Addition of Chapter 31 to Title 3 of the Evanston City Code Regulating Collection Boxes
Staff submits for introduction the addition of reasonable requirements to the City
Code, which would regulate the placement and appearance of collection boxes
within the City of Evanston. Ordinance 23-O-14 requires entities interested in placing a collection box to obtain a license from the City of Evanston for a fee. Evanston-based non-profits (such as the Evanston School Children’s Clothing
Association and the YWCA) must still obtain such license but are exempt from
paying the license fee.
For Introduction (A9) Ordinance 29-O-14, Sale of Surplus Fleet Vehicle
Staff recommends that City Council adopt Ordinance 29-O-14 which directs the
City Manager to offer the sale of a vehicle owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by Manheim Auto Auctions on or around Tuesday, May 27, 2014. This vehicle is presently out of service. This ordinance was introduced at the February 24, 2014
City Council meeting.
For Action
5/8/2014 4:10 PM
City Council Agenda May 12, 2014 Page 5 of 8
(A10) Ordinance 37-O-14, Amending Parking Schedules for Howard Street and
Custer Avenue The Transportation/Parking Committee and staff recommend that the City Council consider Ordinance 37-O-14, which amends Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 12, to include two hour and four
hour parking limits on Howard Street and Custer Avenue. This ordinance was
introduced at the April 28, 2014 City Council meeting. For Action
(A11) Ordinance 38-O-14, Amending Residential Parking Schedules for
Greenwood Street, Hinman Avenue to Forest Avenue
The Transportation/Parking Committee and staff recommend that the City Council consider Ordinance 38-O-14, which amends Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 12, Schedule X (F) 1. The
amendment corrects an error and codifies the original intent to include in the
Residential Exemption Parking District B, Greenwood Street, Hinman Avenue to
Forest Avenue, on the north side. This ordinance was introduced at the April 28, 2014 City Council meeting. For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 56-O-14 Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Aquaponics
The Plan Commission and City staff recommend amending the Zoning
Ordinance to establish a definition and land use regulations for Aquaponics. As
proposed, an aquaponics establishment would be allowed as a special use in the B, C, I and M districts.
For Introduction
(P2) Ordinance 57-O-14 Amending the Zoning Ordinance to Establish the
Definition and Land Use Regulations for Micro-breweries. The Plan Commission and City staff recommend amending the Zoning
Ordinance to establish a definition and land use regulations for Micro-breweries.
The proposed definition for a micro-brewery is aligned with the Class P-1 liquor
license for craft-breweries limiting the production level to 30,000 barrels (930,000
gallons) per year. The amendment proposes allowing micro-breweries as a by-right permitted use in the M and I districts and as a special use in C and B
districts.
For Introduction
5/8/2014 4:10 PM
City Council Agenda May 12, 2014 Page 6 of 8
(P3) Ordinance 62-O-14, Granting a Special Use for Commercial Indoor
Recreation, Precision Multisport, at 2114 Jackson Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 62-O-14 granting a special use permit for Commercial Indoor
Recreation, Precision Multisport, at 2114 Jackson Avenue. The requested
special use permit will allow a successful local business to remain in Evanston
and utilize a currently vacant space. The applicant requests suspension of the Rules for Introduction and Action on May 12, 2014.
For Introduction and Action
(P4) Ordinance 59-O-14, Granting a Special Use for a Type 2 Restaurant, Kung
Fu Tea, at 726 Clark Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 59-O-14 granting a special use permit for a Type 2 Restaurant, Kung
Fu Tea, at 726 Clark Street. This ordinance was introduced at the April 28, 2014
City Council meeting.
For Action (P5) Ordinance 32-O-14, Granting Special Use for a Planned Development at 835
Chicago Avenue (Chicago and Main)
The Plan Commission and City staff recommend the adoption of Ordinance 32-
O-14, granting Planned Development approval to construct a nine-story mixed use commercial, office, and residential building at the southeast corner of Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue.
This ordinance was introduced at the March 24, 2014, City Council meeting and
referred back to committee. Staff recommends that this item be postponed to an
unspecified future date. For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston April 2014 Bills
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of April
2014. The total approved to be paid is $183,215.66. Funding is provided by the
Township budget.
For Action
(H2) Resolution 30-R-14 Authorizing the City Manager to Execute a Lease
Amendment Agreement with the Evanston Children’s Choir for Studio
Space at the Noyes Cultural Arts Center Staff recommends City Council approval of Resolution 30-R-14 authorizing the City Manager to execute a lease amendment agreement with the Evanston
Children’s Choir for studio space at the Noyes Cultural Arts Center (“NCAC”).
For Action
5/8/2014 4:10 PM
City Council Agenda May 12, 2014 Page 7 of 8
(H3) Ordinance 34-O-14, Amending and Revising City Code Title 5, Chapter 1,
“Property Maintenance Code” Staff recommends approval of Ordinance 34-O-14, the City Property Maintenance Code revision, which adopts International Property Maintenance
Code of 2012 with proposed amendments.
For Introduction
(H4) Approval of Grant for Homeless Management Information System (HMIS) Human Services Committee, the Housing and Homelessness Commission and
staff recommend approval of a grant for the Homeless Management Information
System (HMIS) grant in the amount of $18,500 to the Alliance to End
Homelessness in Suburban Cook County (“The Alliance”). This database system is required by HUD to track demographic data, housing, and social services to homeless recipients, including recipients of the Emergency Solutions Grant funds
(ESG) from the City. Funding is provided by the Affordable Housing Fund,
Account 5465.62770.
For Action (H5) Approval of Allocation of Mental Health Board Funding for FY 2015
It is recommended that the City Council set the FY 2015 funding allocation for
Mental Health Board grants at an amount not to exceed $770,461.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Approval of City Festival Pilot Program and Custer Fair Members of the Economic Development Committee and staff recommend that
the City of Evanston establish a pilot program of financial support of fees and
permits associated with convening festivals and special events throughout the
year. Staff proposes that the pilot program offer no more than $10,000 per event
in financial support for City services, fees and permit costs. Staff has found that the Custer Street Fair is likely candidate for this initial pilot program. Funding is
provided by Economic Development Fund, Account 5300.65525
For Action
(O2) Resolution 36-R-14 Authorizing Lease of 633 Howard Street and Relocation
of Police Substation
The Economic Development Committee and staff support approval of Resolution
36-R-14 to (1) authorize the City Manager to seek a tenant for commercial space
owned by the City at 633 Howard Street and (2) work to relocate the Evanston Police Department’s Outpost (the current tenant of 633 Howard Street) to a new
space along the Howard Street corridor.
For Action
5/8/2014 4:10 PM
City Council Agenda May 12, 2014 Page 8 of 8
RULES COMMITTEE
(O3) Resolution 16-R-14 Supporting Adequate and Fair Funding Resolution for
Illinois 9-1-1 Systems
Mayor Tisdahl and the Rules Committee recommend approval of Resolution 16-R-14 Supporting Adequate and Fair Funding Resolution for Illinois 9-1-1
Systems.
For Action
(O4) Resolution 34-R-14, Supporting Extension of Temporary Illinois State Income Tax
Mayor Tisdahl and the Rules Committee recommend approval of Resolution 34-
R-14 supporting extension of temporary state income tax.
For Action
APPOINTMENTS
(APP1) For Reappointment To:
Environment Board Hugh Bartling
MEETINGS SCHEDULED THROUGH MAY 2014
Upcoming Aldermanic Committee Meetings:
Fri, May 16 7 am Housing & Homelessness Commission
Mon, May 19 7 pm City Council meeting
Tues, May 20 7:30 pm Housing & Community Development Act Ctte
Wed, May 21 6:30 pm M/W/EBE Advisory Committee
Thurs, May 22 5:30 pm Emergency Telephone
Tues, May 27 6 pm A&PW, P&D, City Council
Wed, May 28 6 pm Transportation/Parking Committee
Wed, May 28 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
5/8/2014 4:10 PM