HomeMy WebLinkAbout04.28.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS Monday, April 28, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm Township Board meeting and City Council meeting will convene after
conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Town Board Meeting
(II) Roll Call – Begin with Alderman Braithwaite
(III) Mayor Proclamations and Public Announcements
National Drinking Water Week, May 4-10, 2014 (Presentation of awards will be at A&PW at 6 pm)
National Public Service Week, May 4-10, 2014
(IV) City Manager Public Announcements
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Special Order of Business: Animal Shelter and C.A.R.E.
(VIII) Consent Agenda: Alderman Rainey
City Council Agenda April 28, 2014 Page 2 of 9
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey
Human Services - Alderman Holmes
(X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Update Regarding Request For Letter of Interest for Volunteer Animal Care
Organization
Staff recommends consideration of responses to the request for Letters of
Interest. The deadline for submission of Letters of Interest is Friday, April 25, 2014. Staff will provide an update at the City Council meeting on April 28, 2014.
For Action
(SP2)Supplemental Legal Opinion Regarding Private Citizen Donations to CARE,
and the City’s Legal Options
A report follows from Corporation Counsel Grant Farrar regarding the donations
made by private citizens to C.A.R.E for the renovation and expansion of the
City’s animal shelter. Staff recommends that City Council authorize the City
Manager to go back to C.A.R.E. for further discussion and report back to City
Council at the May 12, 2014 meeting.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of April 8, 2014
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through April 6, 2014 $2,624,609.88
(A2) City of Evanston Bills -- April 29, 2014 $3,637,765.55 For Action
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 3 of 9
(A3.1) Approval of Renewal Agreement with Open Kitchens Inc. for the 2014
Summer Food Service Program (Bid 11-01) Staff recommends authorization for renewal of the 2014 Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street, Chicago, IL) in the not-
to-exceed amount of $2.498 per lunch, for an estimated total of $86,200. This is
a reimbursement program in which the amount of reimbursement the City will
receive is dependent upon the number of lunches served. Funding is provided by Recreation Outreach Program Account 3050.65025, with anticipated reimbursement of $94,500.
For Action
(A3.2) Approval of Northeastern Illinois Public Safety Training Academy (NIPSTA) 2014 Membership Dues Staff recommends approval of payment of the 2014 Fire and Public Works
Departments membership fees in the amount of $23,545. Funding for this
membership is budgeted under the Fire Department Account 2305.62360 for
both the Fire and Public Works Departments. For Action
(A3.3) Approval of 2014 Crack Sealing Contract Extension
Staff recommends City Council authorize the City Manager to execute a contract
extension for the 2014 Crack Sealing Contract to the lowest responsive and responsible bidder, Denler Inc. (19148 S 104th Ave. Mokena, IL) in the amount of $70,000. Last year the City participated as a member of the Municipal
Partnership Initiative to collectively bid this work. This is the first of two possible
contract extensions. Funding is provided by the General Fund Street
Maintenance Account (2670.62509). For Action
(A3.4) Approval of Contract with Landscape Concepts Management, Inc. for
Sherman Plaza Rodent Abatement
Staff recommends City Council authorize the City Manager to execute a single source contract with Landscape Concepts Management, Inc. (3200 S. Kolin Ave, Chicago, IL) to install rodent abatement and replacement plantings for the 14
planter beds in the City’s right of way adjacent to Sherman Plaza in the amount
of $40,377. Funding is provided by the Washington National TIF.
For Action (A3.5) Approval of Contract with Christopher B. Burke Engineering, Ltd. for
Sheridan Road Design (RFQ 14-16)
Staff recommends City Council authorize the City Manager to execute an
agreement for engineering services for the Sheridan Road-Chicago Ave Alternative Analysis in the amount of $265,099.84 with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is
provided by Washington National TIF and FY2014 Capital Improvement Plan
(CIP).
For Action
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 4 of 9
(A3.6) Approval of Contract with Steiner Electric for Arrington Lagoon Lighting
Staff recommends City Council authorize the purchase of lighting materials for the Arrington Lakefront Lagoon Renovation Project in the amount of $26,358.04 from Steiner Electric located (1250 Touhy Avenue, Elk Grove Village, IL).
Funding is provided by the FY2014 Capital Improvement Plan (CIP), Arrington
Lagoon Project.
For Action
(A3.7) Approval of Contract with A. Lamp Concrete Contractors Inc. for 2014
Water Main Replacement & Street Resurfacing CIP 1 Project (Bid 14-21)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Water Main Replacement & Street Resurfacing CIP 1 Project with A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $2,129,128.10. Funding is provided by the Water Fund,
Sewer Fund, Business District Improvement Fund, Parking Fund, and FY2014
CIP Street Resurfacing Account.
For Action
(A4) Approval of 2014 Community Choice Electricity Aggregation Supplier
Agreement (RFP 14-26)
Staff recommends that City Council authorize the City Manager to execute a
Master Agreement to Provide Services to an Aggregated Group with the pre-qualified Alternate Retail Electric Supplier (ARES) that provides the most favorable price per kilowatt hour ($ / kWh) for the length of term and renewable
energy mix that the City Council determines to be the most advantageous. At the
City Council meeting on April 28, 2014, staff will present a recommendation to
the City Council for the prequalified ARES that submits the most favorable pricing.
For Action
(A5) Resolution 23-R-14, Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Staff recommends adoption of Resolution 23-R-14 amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation
Program.
For Action
(A6) Resolution 24-R-14, Authorizing the City of Evanston to Enter Into An Agreement with the Cook County Assessor’s Office for Access to a
Geographic Information System
Staff recommends that the City Council authorize the City Manager to sign an
agreement with the Cook County Assessor’s Office for access to Geographic Information System (GIS) data.
For Action
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 5 of 9
(A7) Ordinance 60-O-14, Amending the Minority, Women and Evanston Based
Employer (MWEBE), and Local Employment Programs (LEP) The MWEBE Committee and staff recommend consideration of an amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of
total project value penalty.
For Introduction
(A8) Ordinance 37-O-14, Amending Parking Schedules for Howard Street and Custer Avenue
The Transportation/Parking Committee and staff recommend that the City
Council consider Ordinance 37-O-14, which amends Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 12, to include two hour and four hour parking limits on Howard Street and Custer Avenue. For Introduction
(A9) Ordinance 38-O-14, Amending Residential Parking Schedules for
Greenwood Street, Hinman Avenue to Forest Avenue The Transportation/Parking Committee and staff recommend that the City Council consider Ordinance 38-O-14, which amends Title 10, Motor Vehicles and
Traffic, Chapter 11, Traffic Schedules, Section 12, Schedule X (F) 1. The
amendment corrects an error and codifies the original intent to include in the
Residential Exemption Parking District B, Greenwood Street, Hinman Avenue to Forest Avenue, on the north side. For Introduction
(A10) Ordinance 51-O-14, Approving and Authorizing Revenue Bonds and
Related Matters Thereto (Chiaravalle Conduit Financing)
Staff recommends City Council approval of Ordinance 51-O-14 as introduced, for purposes of final action on April 28, 2014. Chiaravalle has requested the City act
as the conduit financing authority for their debt issuance as a part of the
expansion of their renovations originally started with the City’s initial conduit debt
issuance in April 2010. The City will not incur a liability to repay this debt in the event of a default by Chiaravalle. This ordinance was introduced at the April 8, 2014 City Council meeting.
For Action
(A11) Ordinance 41-O-14 Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Broadway Avenue and Jenks Street
Staff recommends adoption of Ordinance 41-O-14 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Broadway Avenue and Jenks Street.
This ordinance was introduced at the April 8, 2014 City Council meeting.
For Action
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 6 of 9
(A12) Ordinance 43-O-14, Decreasing the Number of Class C Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue Staff recommends City Council approval of Ordinance 43-O-14 which decreases the number of authorized Class C liquor licenses from 23 to 22, due to issuance
of an upgraded liquor license C-1 to La Macchina Café, LLC d/b/a La Macchina
Café (“Company”), 1620 Orrington Avenue. This ordinance was introduced at the
April 8, 2014 City Council meeting. For Action
(A13) Ordinance 44-O-14, Increasing the Number of Class C-1 Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 44-O-14 which increases the number of authorized Class C-1 liquor licenses from five to six to permit issuance to La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620
Orrington Avenue. This ordinance was introduced at the April 8, 2014 City
Council meeting.
For Action (A14) Ordinance 45-O-14, Decreasing the Number of Class I Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street.
Staff recommends City Council approval of Ordinance 45-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(I), as amended, to decrease the number of authorized Class I liquor licenses from one to zero due to issuance of an upgraded Class D liquor license to Ward Eight LLC d/b/a Ward Eight
(“Company”), 629 Howard Street. This ordinance was introduced at the April 8,
2014 City Council meeting.
For Action (A15) Ordinance 46-O-14, Increasing the Number of Class D Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street
Staff recommends City Council approval of Ordinance 46-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from 49 to 50 to permit issuance to Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street. This
ordinance was introduced at the April 8, 2014 City Council meeting.
For Action
(A16) Ordinance 40-O-14, Recognizing the Cessation of Evanston Township and Codifying the City’s Assumption of the Duties and Obligations of Evanston
Township
Staff recommends City Council adoption of Ordinance 40-O-14. This ordinance
is companion legislation to Ordinance 52-O-14. A companion resolution, 1T-R-14, is on the agenda for action by the Town Board at the April 28, 2014 meeting. That resolution will discontinue, abolish, and cease Township operations as of
April 30, 2014. This ordinance was introduced at the April 8, 2014 City Council
meeting.
For Action
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 7 of 9
(A17) 52-O-14, Creating the City of Evanston General Assistance Fund and
Defining Other City Duties and Obligations
Staff recommends City Council adoption of Ordinance 52-O-14. This ordinance is companion legislation to Ordinance 40-O-14. This ordinance was introduced at
the April 8, 2014 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 59-O-14, Granting a Special Use for a Type 2 Restaurant, Kung
Fu Tea, at 726 Clark Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 59-O-14 granting a special use permit for a Type 2 Restaurant, Kung Fu Tea, at 726 Clark Street. The requested special use permit will allow a unique
business to operate in the downtown and increase pedestrian activity that will
encourage success for other businesses in the area.
For Introduction
(P2) Ordinance 58-O-14, Granting a Special Use for a Type 2 Restaurant, Frio
Gelato, at 1701 Simpson Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 58-O-14 granting a special use permit for a Type 2 Restaurant, Frio
Gelato, at 1701 Simpson Street. The requested special use permit will allow an existing local business to expand operations and provide a unique business to
the surrounding neighborhood. Suspension of the Rules is requested for
Introduction and Action by City Council on April 28, 2014.
For Introduction and Action
(P3) Ordinance 53-O-14, Granting a Special Use Permit for a Planned
Development, 1515 Chicago Avenue
Ordinance 53-O-14 allows the applicant to remove the existing elm tree in the
rear of the property, but the applicant must install a new 9-inch caliper tree in the
southeast corner of the property and provide additional parking. This ordinance was introduced at the April 8, 2014, City Council meeting.
For Action
(P4) Ordinance 32-O-14, Granting Special Use for a Planned Development at 835
Chicago Avenue (Chicago and Main) The Plan Commission and City staff recommend the adoption of Ordinance 32-
O-14, granting Planned Development approval to construct a nine-story mixed
use commercial, office, and residential building at the southeast corner of
Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue.
This ordinance was introduced at the March 24, 2014, City Council meeting and referred back to committee. This item will be continued to the May 12, 2014 City
Council meeting.
For Action
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 8 of 9
HUMAN SERVICES COMMITTEE
(H1) Resolution 29-R-14, Authorizing Renewal of Noyes Cultural Arts Center
Tenant Leases
City staff recommends City Council approval of Resolution 29-R-14 authorizing
the City Manager to enter into 8-month lease agreements for the artist leases at the Noyes Cultural Arts Center. The Human Services Committee approved a 3% increase in Noyes Cultural Arts Center tenant monthly leases effective May 1,
2014 – December 31, 2014.
For Action
(H2) Ordinance 54-O-14, Establishing the Evanston Board of Animal Control Staff recommends City Council adoption of Ordinance 54-O-14, which creates
the Board of Animal Control. The Mayor, with the approval of the City Council,
shall appoint seven persons who shall constitute and be known as the Board of
Animal Control. This ordinance was introduced at the April 8, 2014 City Council meeting. For Action
APPOINTMENTS
(APP1)For Reappointment to: Environment Board Kevin Glynn
Housing & Homelessness Commission Rick Morgan
Housing & Homelessness Commission Kevin Kane
Preservation Commission Amy Riseborough Preservation Commission Jack Weiss Public Safety Civil Service Commission Fred Tanenbaum
Zoning Board of Appeals Mary Beth Berns
4/25/2014 2:05 PM
City Council Agenda April 28, 2014 Page 9 of 9
MEETINGS SCHEDULED THROUGH MAY 2014
Upcoming Aldermanic Committee Meetings:
Mon, May 5 6 pm Rules Committee
Mon, May 5 7:30 pm Human Services Committee
Mon, May 12 6 pm A&PW, P&D, City Council
Fri, May 16 7 am Housing & Homelessness Commission
Mon, May 19 7 pm City Council meeting
Tues, May 20 7:30 pm Housing & Community Development Act Ctte
Wed, May 21 6:30 pm M/W/EBE Advisory Committee
Thurs, May 22 5:30 pm Emergency Telephone
Tues, May 27 6 pm A&PW, P&D, City Council
Wed, May 28 6 pm Transportation/Parking Committee
Wed, May 28 7:30 pm Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
4/25/2014 2:05 PM