HomeMy WebLinkAbout04.08.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS
Tuesday, April 8, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
Township Board meeting and City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Annual Town Meeting
(II) Roll Call – Begin with Alderman Fiske
(III) Mayor Proclamations and Public Announcements St. Mark’s Protestant Episcopal Church 150th Anniversary
National Library Week, April 13-19
2013 Library Annual Report
(IV) City Manager Public Announcements
(V) Communications: City Clerk
(VI) Public Hearing: TEFRA Hearing on the Proposed Issuance by the City of Revenue
Bonds, Series 2014 (Chiaravalle Montessori School)
(VII) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VIII) Consent Agenda: Alderman Rainey
City Council Agenda April 8, 2014 Page 2 of 9
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey
Human Services - Alderman Holmes
(X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of March 24, 2014
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through March 23, 2014 $2,670,255.30
(A2) City of Evanston Bills -- April 9, 2014 $3,381,156.82 City of Evanston Credit Cards through February 28, 2014 $ 120,686.35
For Action
(A3.1) Approval of Agreement with CDM Smith for Reservoir and Clearwell
Planning Study (RFP 14-10)
Staff recommends City Council authorize the City Manager to execute an
agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of
$86,359. Funding is provided by the Water Fund, Account 733126.62140, with a
budget of $100,000 for FY 2014. This item was held in Committee on March 24, 2014.
For Action
(A3.2) Approval of Tree Purchase from Suburban Tree Consortium for Spring
Planting Staff recommends approval of the purchase of 312 trees and planting services
for 150 trees from Suburban Tree Consortium (STC) in the amount of
$77,536.76. Funding for this purchase is provided from two sources: 1) Parks &
Forestry Maintenance Account 2655.65005, with a total budget of $150,300
which is used for both the spring and fall planting seasons; and 2) the “Replant Express” program, which allows residents to pay $250 (the cost of the tree plus
delivery) to be added to the planting list immediately.
For Action
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 3 of 9
(A3.3) Approval of Contract with Sunrise Tree Service Company for 2014 Dutch Elm Injection Program ( Bid14-15) Staff recommends City Council authorize the City Manager to execute a contract
in the amount of $761,745 with Sunrise Tree Service Company (110 Midlothian
Road, Hawthorne Woods, IL) for the 2014 Dutch Elm Disease Control Program.
Funding is provided by FY2014 approved one-time expenditures in the amount of $200,000 and reserve funds set aside from previous years in the amount of $557,216 (Account 100.41332). The balance of funding for this contract ($4,529)
will be made up using a portion of the $46,000 remaining in General Fund Dutch
Elm Disease Account (2655.62496).
For Action (A3.4) Approval of Contract Extension with Golf Mill Ford Inc. for Ford Original
Equipment Manufacturer (OEM) Parts (Bid 12-118)
Staff recommends City Council authorize the City Manager to execute the
agreement for a one-year contract extension for the purchase of Ford Original Equipment Manufacturer (OEM) parts in the amount of $88,500 with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding for this purchase will
be from the Major Maintenance, Materials to Maintain Autos Account
(7710.65060).
For Action (A3.5 Approval of Contract Extension with Arrow Road Construction for Hot Mix
Asphalt (Bid 12-34)
Staff recommends City Council authorize the City Manager to execute the
agreement for a one-year contract extension for the purchase of 500 tons of modified hot mix asphalt at a cost of $52 per ton and 300 tons of modified hot mix binder at the cost of $44 per ton with Arrow Road Construction dba Healy
Asphalt (3401 South Busse Road, Mt. Prospect, IL) for Fiscal Year 2014 for a
cost of $39,200. Funding is provided by the FY 2014 General Fund Street and
Alley Account (2670.65055), the Water Fund Account (7115.65051), and the Sewer Fund Account (7400.65051).
For Action
(A3.6) Approval of Purchase of Davis Streetscape Furniture from Landscapeforms
Staff recommends City Council approval of the single source purchase of the streetscape furniture items for Davis Street from Landscapeforms (431 Lawndale Avenue, Kalamazoo, MI) in the amount of $51,006.00. Funding is provided by:
$22,952.70 from the Washington National TIFF; and $28,053.30 from the CIP
Fund (416438).
For Action
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 4 of 9
(A4) Resolution 14-R-14 Authorization for the City Manager to Negotiate and Execute Residential Lease for 631 Howard Street, Unit 2
Staff recommends that City Council approve Resolution 14-R-14 authorizing the
City Manager to execute a residential lease with Anne Carlson and Cody Modeer
for an apartment located at 631 Howard Street, Unit 2.
For Action
(A5) Resolution 22-R-14 Authorization for the City Manager to Negotiate and
Execute Residential Lease for 631 Howard Street, Unit 1
Staff recommends that City Council approve Resolution 22-R-14 authorizing the
City Manager to execute a residential lease with Marcus T. Yakhnis and Nicole M. Mickels for an apartment located at 631 Howard Street, Unit 1.
For Action
(A6) Resolution 13-R-14, Authorizing City Manager to Execute a License
Agreement with Chiaravalle Montessori School for Use of Currey Park to locate Temporary Mobile Classrooms
Staff recommends approval of Resolution 13-R-14 to authorize the City Manager
to execute a license agreement with Chiaravalle Montessori School
(“Chiaravalle”) for use of a portion of Currey Park to locate temporary mobile
classrooms for a 10-month period.
For Action
(A7) Resolution 20-R-14, Authorizing City Manager to Execute an Easement
Agreement with Chiaravalle Montessori School
Staff recommends approval of Resolution 20-R-14 to authorize the City Manager
to execute an easement agreement with Chiaravalle Montessori School
(“Chiaravalle”) to provide for easements for the benefit of Chiaravalle on and under the City’s park property commonly known as “Currey Park”.
For Action
(A8) Ordinance 51-O-14, Approving and Authorizing Revenue Bonds and
Related Matters Thereto (Chiaravalle Conduit Financing)
Staff recommends City Council approval of Ordinance 51-O-14 as introduced, for
purposes of final action on April 28, 2014. Chiaravalle has requested the City act
as the conduit financing authority for their debt issuance as a part of the
expansion of their renovations originally started with the City’s initial conduit debt
issuance in April 2010. The City will not incur a liability to repay this debt in the event of a default by Chiaravalle.
For Introduction
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 5 of 9
(A9) Ordinance 41-O-14 Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Broadway Avenue and Jenks Street
Staff recommends adoption of Ordinance 41-O-14 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Broadway Avenue and Jenks Street. For Introduction
(A10) Ordinance 42-O-14, Amending Class P-1 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 42-
O-14. Class P-1 liquor license is the craft brewery license. Several different licensees and license applicants will be operating in the City. Each licensee has different business models regarding product sampling or sale in their taprooms.
The requirements of food service are more clearly defined in this Code
amendment in order to match the scale of food service required, to the amount of
craft beer offered for sampling and sold for on-site tasting. For Introduction
(A11) Ordinance 43-O-14, Decreasing the Number of Class C Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 43-O-14 which decreases the number of authorized Class C liquor licenses from 23 to 22, due to issuance of an upgraded liquor license C-1 to La Macchina Café, LLC d/b/a La Macchina
Café (“Company”), 1620 Orrington Avenue.
For Introduction
(A12) Ordinance 44-O-14, Increasing the Number of Class C-1 Liquor Licenses for La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 44-O-14 which increases
the number of authorized Class C-1 liquor licenses from five to six to permit
issuance to La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620 Orrington Avenue. For Introduction
(A13) Ordinance 45-O-14, Decreasing the Number of Class I Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street. Staff recommends City Council approval of Ordinance 45-O-14 which amends Evanston City Code of 2012 Subsection 3-4-6-(I), as amended, to decrease the
number of authorized Class I liquor licenses from one to zero due to issuance of
an upgraded Class D liquor license to Ward Eight LLC d/b/a Ward Eight
(“Company”), 629 Howard Street. For Introduction
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 6 of 9
(A14) Ordinance 46-O-14, Increasing the Number of Class D Liquor Licenses for Ward Eight LLC d/b/a Ward Eight, 629 Howard Street
Staff recommends City Council approval of Ordinance 46-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the
number of authorized Class D liquor licenses from 49 to 50 to permit issuance to Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street. For Introduction
(A15) Ordinance 49-O-14, Increasing the Number of Class P-1 Liquor Licenses for
Common Culture Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago Avenue, Suite E2 Staff recommends City Council approval of Ordinance 49-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(P-1), as amended, to increase
the number of authorized Class P-1 liquor licenses from one to two, and permit
issuance of a Class P-1 license to Common Culture Beer Co., d/b/a Sketchbook Brewing Co. (“Company”), 825 Chicago Avenue, Suite E2. For Introduction
(A16) Ordinance 40-O-14, Recognizing the Cessation of Evanston Township and
Codifying the City’s Assumption of the Duties and Obligations of Evanston Township Staff recommends City Council adoption of Ordinance 40-O-14. This ordinance
is companion legislation to Ordinance 52-O-14. A companion resolution, 1T-R-
14, will be on the agenda for action by the Town Board at the April 28, 2014
meeting. That resolution will discontinue, abolish, and cease Township operations as of April 30, 2014. For Introduction
(A17) 52-O-14, Creating the City of Evanston General Assistance Fund and
Defining Other City Duties and Obligations Staff recommends City Council adoption of Ordinance 52-O-14. This ordinance is companion legislation to Ordinance 40-O-14.
For Introduction
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 7 of 9
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 18-R-14 Designating the Portion of Emerson Street between Asbury Avenue and Green Bay Road with the Honorary Street Name Sign,
“Hecky Powell Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of Resolution 18-R-14 designating honorary “Hecky Powell Way.” For Action
(P2) Resolution 19-R-14 Designating the Portion of Dodge Avenue between Main
Street and Lee Street with the Honorary Street Name Sign, “Crown Family
Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 19-R-14 designating honorary “Crown Family Way.”
For Action
(P3) Ordinance 48-O-14, Granting a Special Use for a Type 2 Restaurant, Starbucks, and a Drive-Through Facility at 1901 Dempster Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 48-O-14 granting a special use permit for a Type 2 Restaurant,
Starbucks, and a drive-through facility at 1901 Dempster Street. The building on the property was previously a Kentucky Fried Chicken, but has been vacant for over three years. Request Suspension of the Rules for Introduction and Action by
City Council on April 8, 2014.
For Introduction and Action
(P4 and P5) The Plan Commission and City staff recommend the adoption of either Ordinance 47-O-14 or Ordinance 53-O-14 to grant approval of a Planned Development
to construct an eight-story extended stay hotel located at 1515 Chicago Avenue. Two
ordinances are presented for consideration. Ordinance 47-O-14 requires preservation of
an elm tree; Ordinance 53-O-14 permits removal of an elm tree.
(P4) Ordinance 47-O-14, Granting a Special Use Permit for a Planned
Development, 1515 Chicago Avenue, and Requires Preservation of an Elm
Tree
Per the recommendation made by the Plan Commission, Ordinance 47-O-14
requires the applicant to preserve the existing elm tree in the rear of the property. For Introduction
(P5) Ordinance 53-O-14, Granting a Special Use Permit for a Planned
Development, 1515 Chicago Avenue, and Permits Removal of an Elm Tree
Ordinance 53-O-14 allows the applicant to remove the existing elm tree in the rear of the property, but the applicant must install a new 9-inch caliper tree in the
southeast corner of the property and provide additional parking.
For Introduction
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 8 of 9
HUMAN SERVICES COMMITTEE
(H1) Township Payroll and Bills for March 2014
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
March 2014 in the amount of $161,396.49. Funding provided by the Township budget.
For Action
(H2) Evanston Animal Care and Control Operations
It is recommended that the City Council: 1) receive the report; 2) approve the City of Evanston Animal Control Policy; 3) approve the Volunteer Animal Organization Partnership Policy; 4) direct the City Manager to create an Evanston Animal
Shelter Fund to receive donations for the Animal Shelter; 5) introduce Ordinance
54-O-14 creating the Evanston Board of Animal Care and Control; 6) receive and
file report from Corporation Counsel on legal options regarding donations received to support the Evanston Animal Shelter; 7) provide direction to City Manager regarding City reimbursement of costs regarding volunteer rescue
activities.
If C.A.R.E. wishes to negotiate a new one year agreement with the City pursuant to the Animal Control Policy and Volunteer Animal Organization Partnership Policy it is recommended that the City Council direct the City Manager to
negotiate such agreement and return to the City Council on April 28, 2014 with
agreement for review and approval.
If C.A.R.E. declines to negotiate a new agreement it is recommended that the City Council: 1) authorize the City Manager to issue notice to C.A.R.E. ceasing
relationship with City at the Evanston Animal Shelter and to work with C.A.R.E. to
vacate the animal shelter no later than 5:00 PM Friday May 9, 2014; 2) direct the
City Manager to issue a Request for Qualifications to volunteer animal organizations to express interest in working at Evanston Animal Shelter no later than Friday April 25, 2014; 3) direct the City Manager to return to the City Council
on April 28, 2014 with status report on these activities.
For Action
4/4/2014 3:08 PM
City Council Agenda April 8, 2014 Page 9 of 9
ECONOMIC DEVELOPMENT
(O1) Resolution 15-R-14, Authorizing the City Manager to Execute a TIF
Forgivable Loan Agreement and Promissory Note with Autobarn Motors,
Ltd. Economic Development Committee and staff recommend approval of Resolution
15-R-14, which authorizes the City Manager to execute a TIF Forgivable Loan
Agreement and Promissory Note with Autobarn Motors, Ltd. This agreement
provides funding in an amount not to exceed $2.5 million from the
Howard/Hartrey Tax Increment Financing (TIF) District to Autobarn for rehabilitation of the property located at 222 Hartrey Avenue.
For Action
(O2) Resolution 12-R-14, Authorizing the City Manager to Execute a Sales Tax
Sharing Agreement with Autobarn Motors, Ltd. Economic Development Committee and staff recommend approval of Resolution
12-R-14, which authorizes the sharing of the City’s portion of the sales tax
remitted by Autobarn on a 50/50 sharing basis for a period no greater than 48
months.
For Action
MEETINGS SCHEDULED THROUGH APRIL 2014
Upcoming Aldermanic Committee Meetings:
Wed, Apr 16 6:30 pm M/W/EBE Advisory Committee
Tues, Apr 22 7:30 pm Housing & Community Development Act Ctte
Wed, Apr 23 6 pm Transportation/Parking Committee
Wed, Apr 23 7:30 pm Economic Development Committee
Fri, Apr 25 7 am Housing & Homelessness Commission
Mon, Apr 28 6 pm A&PW, P&D, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
4/4/2014 3:08 PM