HomeMy WebLinkAbout03.24.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS
Monday, March 24, 2014
Administration & Public Works (A&PW) Committee meets at 6:00 p.m.
Planning & Development (P&D) Committee meets at 7:15 p.m. City Council will convene after the conclusion of P&D meeting ORDER OF BUSINESS
(I) City Council Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements and Proclamations
National Public Health Week, April 7-13, 2014
Fair Housing Month, April 2014
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: FY2013 Year End Financial Report
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne Human Services - Alderman Holmes
City Council Agenda March 24, 2014 Page 2 of 7
(VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) FY2013 Year End Financial Report
Staff recommends City Council accept the unaudited year-end Financial Report for FY 2013 and place on file.
For Action: Accept and Place on File
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting March 10, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 3/9/14 $2,702,907.62
(A2) City of Evanston Bills 3/25/14 $2,513,982.69
For Action
(A3.1) Approval of Contract with CTR Systems, Inc. for 2014 CIPP Spot Line
Sewer Rehabilitation (Bid 14-13)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 CIPP Spot Line Sewer Rehabilitation with CTR Systems, Inc. (7400 Waukegan Road, Niles, IL) in the amount of $48,114. Funding is
provided by the Sewer Fund, Account 7400.62461, which has a FY 2014 budget
of $215,000.
For Action
3/20/2014 12:51 PM
City Council Agenda March 24, 2014 Page 3 of 7
(A3.2) Approval of 2014 CIPP Sewer Rehabilitation Contract A with Insituform
Technologies USA, LLC (Bid 14-12)
Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract A with Insituform
Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount
of $318,989.40. Funding is provided by the Sewer Fund, Account 7420.62461,
which has a FY 2014 budget allocation of $515,000.
For Action
(A3.3) Approval of Agreement with CDM Smith for Reservoir and Clearwell
Planning Study (RFP 14-10)
Staff recommends City Council authorize the City Manager to execute an agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of
$86,359. Funding is provided by the Water Fund, Account 733126.62140, with a
budget of $100,000 for FY 2014.
For Action (A3.4) Approval of Renewal of Annual Harris Computer Systems Maintenance and
Support Agreement for Utility Billing Software
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the term March 1, 2014 through February 28, 2015 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing
software in the amount of $42,698.96. Funding is provided by the Utilities
Department, Account 7125.62340.
For Action (A3.5) Approval of the Purchase of Two Replacement Vehicles for Utilities
Department
Staff recommends City Council approval for the purchase of two (2) replacement
vehicles for the Utilities Department in the total amount of $167,808 as follows: from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $34,511 and from Rush Truck Center (formerly Prairie Archway International,
401 S. Dirksen Parkway, Springfield, IL) in the amount of $133,297. Funding is
provided by the Water Capital Outlay budget, Account 7130.65550, with a total
FY2014 allocation of $184,600.
For Action
(A3.6) Approval of the Purchase of Eight Police Replacement Vehicles from Currie
Motors for 2014
Staff recommends City Council approval for the purchase of eight (8) police vehicles in the total amount of $212,104.00 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL). Funding is provided by the Equipment Replacement
Fund, Account 7780.65550, which has a FY2014 budget of $2,694,000.
For Action
3/20/2014 12:51 PM
City Council Agenda March 24, 2014 Page 4 of 7
(A3.7) Approval of Contract Renewal with Havey Communications Inc. for
Emergency Lighting & Sirens (Bid 13-15)
Staff recommends City Council authorize the City Manager to execute a one (1) year contract renewal for the purchase of emergency lighting, sirens and after-
market products and services in the amount of $68,973.60 with Havey
Communications Inc. (28835 Herky Drive #117, Lake Bluff, IL). Funding is
provided by: 50% from the Equipment Replacement Account 7780.65550, and 50% from the Fleet Maintenance Account 7710. 65060. Havey has agreed to hold their present pricing, terms and conditions for 2014.
For Action
(A3.8) Approval of Contract Extension with Ozinga Ready Mix Concrete for Purchase of Concrete
Staff recommends City Council authorize the City Manager to execute a one year
contract extension with Ozinga Ready Mix Concrete, Inc. (2222 South Lumber
Street, Chicago, IL) for a total of $64,000 for the FY2014 purchase of concrete.
Funding is provided by: $48,800 from Street and Alley Maintenance, Account 2670.65055; $7,600 from the Water Fund, Account 7115.65051; and $7,600 from the Sewer Fund, Account 7400.65051.
For Action
(A3.9) Approval of Agreement with Infrastructure Engineering, Inc for Engineering Services for Central Street Improvement Project (Hartrey Avenue to Eastwood Avenue) (RFP 13-62)
Staff recommends City Council authorize the City Manager to execute the
agreement for engineering services for the Central Street Improvement Project in
the amount of $297,950 with Infrastructure Engineering, Inc. (33 West Monroe Street, Suite 1540, Chicago, IL). Funding is provided by the FY2014 Capital Improvement Plan (CIP): from the Central Street Sidewalk Project 415924 for
$275,000 and the Pedestrian Safety Improvements Project 416434 for $22,950.
For Action
(A3.10)Approval of 2014 Motor Fuel Tax (MFT) Street Resurfacing Construction Contract with Chicagoland Paving (Bid 14-09)
Staff recommends the City Council authorize the City Manager to execute the
construction contract for the 2014 MFT Street Resurfacing Project with
Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $1,119,900. Funding will be provided from the approved 2014 Motor Fuel Tax budget, Account 5100.66515.
For Action
3/20/2014 12:51 PM
City Council Agenda March 24, 2014 Page 5 of 7
(A3.11)Approval of Additional Project Funding for Safe Routes to School
Sidewalk Replacement and Curb Extension Construction Project Staff recommends that City Council authorize the City Manager to approve additional funding of $24,953.95 to the Illinois Department of Transportation for
the local share of the Safe Route to School Sidewalk Replacement and Curb
Extension Project. The lowest qualified bid for the project is $274,815.95, which
is $24,953.95 over the previously authorized funding level. Funding will be provided by the FY2014 CIP Neighborhood Traffic Calming Project 415870. For Action
(A4) Approval of Utilities SCADA System Upgrades Change Order No. 2 (Bid 11-
42)
Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the SCADA System Upgrades with Allan Integrated
Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI). This final change
order will decrease the total value of the contract by $17,012.77 from
$1,649,642.00 to $1,632,629.23 and increase the total contract time by 335 days.
For Action
(A5) Resolution 17-R-14, FY2013 Budget Amendment
Staff recommends adoption of Resolution 17-R-14, authorizing the City Manager
to increase the total Fiscal Year 2013 appropriation by $2,278,752, to a new total of $256,214,008. For Action
(A6) Approval of Grant Agreement with the Illinois Historic Preservation Agency
to Inventory and Record Landmark Properties Located Outside Local Historic Districts
Staff recommends that the City Council authorize the City Manager to sign a
grant agreement for $53,200 with the Illinois Historic Preservation Agency (IHPA)
to inventory and record with the Cook County Recorder of Deeds designated
Evanston landmarks located outside local Evanston Historic Districts. The grant is $37,240 to be reimbursed to the City, with the City’s match of $15,960. Following the March 10, 2014 Administration & Public Works Committee
meeting, staff revisited the City contribution and was able to decrease the City’s
financial expenditure to $3,990 through the increased utilization of volunteers.
For Action
(A7) Approval of 2014 Special Events Calendar
Staff recommends City Council approval of the 2014 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event
Policy & Guidelines. This year’s calendar includes four new proposed events; two of which are low-impact events that involve use of the lakefront path. Costs for City services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator.
For Action
3/20/2014 12:51 PM
City Council Agenda March 24, 2014 Page 6 of 7
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 36-O-14, Granting a Special Use for Commercial Indoor
Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 36-O-14 granting a special use permit for Commercial Indoor
Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury
Avenue. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B2 Business District. The applicant
requests suspension of the Rules for Introduction and Action on March 24, 2014.
For Introduction and Action
(P2) Ordinance 32-O-14, Granting Special Use for a Planned Development at 835 Chicago Avenue (Chicago and Main)
The Plan Commission and City staff recommend the adoption of Ordinance 32-
O-14, granting Planned Development approval to construct a nine-story mixed
use commercial, office, and residential building at the southeast corner of
Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue. For Introduction
HOUSING AND COMMUNITY DEVELOPMENT ACT
COMMITTEE
(O1) Approval of Consolidated Annual Performance and Evaluation Report
(CAPER) for the City’s Community Development Block Grant (CDBG),
HOME Investment Partnerships (HOME) and Emergency Solutions Grant
(ESG) programs for 2013 The Housing and Community Development Act Committee and staff recommend approval of the 2013 Consolidated Annual Performance and Evaluation Report
(CAPER). The CAPER is posted on the City website at:
www.cityofevanston.org/CAPER. The CAPER must be submitted to the Chicago
Field Office of the U.S. Department of Housing and Urban Development by March 31, 2014 For Action
3/20/2014 12:51 PM
City Council Agenda March 24, 2014 Page 7 of 7
APPOINTMENTS
(APP1)For Appointment to:
Commission on Aging Catherine O’Brien
Parks and Recreation Board David Campbell
Downtown Performing Arts Center Task Force Michael Corr, Representative, Evanston Chamber of Commerce
MEETINGS SCHEDULED THROUGH MARCH 2014
Upcoming Aldermanic Committee Meetings
Wed, Mar 26 6 pm Transportation/Parking Committee
Wed, Mar 26 7:30 pm Economic Development Committee
Thurs, Mar 27 5:30 pm City-School Liaison Committee
Fri, Mar 28 7 am Housing & Homelessness Commission
Mon, Mar 31 7 pm City Council meeting
Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
3/20/2014 12:51 PM