HomeMy WebLinkAbout02.10.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS
Monday, February 10, 2014
Administration & Public Works (A&PW) Committee meets at 6:00 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes after the conclusion of the P&D Committee meeting
ORDER OF BUSINESS
(I) City Council Roll Call – Begin with Alderman Wilson
(II) Mayor Public Announcements and Proclamations
Oceanique Restaurant 25th Anniversary
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
City Council Agenda February 10, 2014 Page 2 of 7
(VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting January 27, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 1/26/14 $3,217,465.96
(A2) City of Evanston Bills for FY2014 2/11/14 $1,705,553.12
City of Evanston Bills for FY2013 2/10/14 $1,304,684.19
Credit Card Activity for period ending 12/31/13 $ 121,550.19
For Action
(A3.1) Approval of Contract with CS Geologic LLC for Environmental Consulting
Services
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC
(920 Cambridge Drive, Libertyville, IL) in an amount not to exceed $32,000. Funding will be from the Environmental Compliance Account 7800.62130.
For Action
(A3.2) Approval of an Electricity Supply Agreement for 23 City Owned Facilities (RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City-owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the morning of February 10, 2014 which will then be presented to Administration and Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
2/6/2014 4:35 PM
City Council Agenda February 10, 2014 Page 3 of 7
(A3.3) Approval of 2014 Fuel Purchase from Palatine Oil Company Incorporated
Staff recommends approval of 2014 fuel purchases in the amount of $950,000 from Palatine Oil Company Incorporated (900 National Parkway, Suite 260, Schaumburg, IL). Palatine Oil Company is the Suburban Purchasing
Cooperative/Northwest Municipal Conference Bid winner for all grades and types
of fuels that are utilized by City vehicles. Funding is provided from the Fleet
Services Major Maintenance Budget for Automotive Equipment (7710.65035). The 2014 budget has an approved amount of $1,020,000 of which $950,000 has been allocated for these types of fuel purchases.
For Action
(A3.4) Approval of Contract Renewal with Wentworth Tire Service for Tire Repair Services (Bid 12-164) Staff recommends that City Council authorize the 2nd contract renewal for tire
repair and recapping services for FY2014 in the amount of $25,008 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). Funding is
provided by the FY2014 Tires and Tubes Account (7710.65065), which has a budgeted amount of $32,500. The $25,008 represents 76.9% of this budgeted amount.
For Action
(A3.5) Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Staff recommends approval of the purchase of cold patch material for cold weather street maintenance activities from Peter Baker & Son (1349 Rockland
Road Lake Bluff, IL) in the not to exceed amount of $50,000. Peter Baker & Son
is the successful bid winner from the joint purchase bid let by the Municipal
Partnering Initiative. Funding is provided by the Streets General Fund (2670.65055) in the amount of $30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer Fund (7400.65051) in the amount of $10,000.
For Action
(A3.6) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support Agreement
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term February 21, 2014 through February 20, 2015 with Azteca Systems Inc.
(11075 South State Street, Sandy, UT) for Cityworks work order and service request management software in the amount of $22,405. Funding is provided by Utilities Department (Accounts 7125.62340 and 7410.62340) and Public Works
Department (2670.62509). The renewal cost for 2014 reflects zero increase from
the previous year for the same number of licenses.
For Action
2/6/2014 4:35 PM
City Council Agenda February 10, 2014 Page 4 of 7
(A3.7)Approval of Contract with Chicago Communications LLC for Purchase of Emergency Tone Alerting System for the Fire Department
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System
from Chicago Communications LLC (200 Spangler Avenue, Elmhurst, IL) in the
amount of $219,815.48. Funding is provided by the Emergency Telephone System Board’s Equipment Account (5150.65625) with a budget of $297,000.
For Action
(A3.8) Approval of Schafer Consulting Contract Extension
Staff recommends that City Council authorize the City Manager to execute a change order with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) for Financial Management (FM) and Human Resource/Payroll (HR) software
system support in the amount of $55,000. Funding will be provided by General
Fund salary vacancy savings associated with the IT Application and
Development Manager and the Human Resource Specialist positions.
For Action
(A4) Approval of Change Order No. 1 for Davis Street Water Main & Sewer
Replacement Project (Bid 13-36)
Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance penalty due to Bolder Contractors violation of City of Evanston Local
Employment Program (LEP) ordinance 1-17-1(C) 2) for the not-to-exceed
amount of $60,592.43 for completing additional constructions items for the
project (Bid 13-36). This change order will increase the total contract amount from $2,648,200 to $2,717,792.43. Funding is provided by $58,465.59 from the Water Fund (Account 733086.65515), and $11,126.84 from the Sewer Fund
(Account 7420.65515). The $9,000 fine will be taken on a pro-rata basis from
each of the above accounts. Prior to this expenditure, there was a total saving of
$174,877 in the Water and the Sewer Funds from the 2013 water main replacement and sewer improvement projects For Action
(A5) Resolution 8-R-14, 2014 Motor Fuel Tax (MFT) Street Resurfacing Program
Staff recommends approval of Resolution 8-R-14 authorizing the City Manager to sign the agreement with the Illinois Department of Transportation (IDOT) for the 2014 MFT Street Resurfacing Program. Funding is provided by the Motor Fuel
Tax Account (5100.65515) in the amount of $1,400,000.
For Action
2/6/2014 4:35 PM
City Council Agenda February 10, 2014 Page 5 of 7
(A6) Resolution 9-R-14, Illinois Department of Transportation (IDOT) Agreement
for Traffic Signal Upgrades Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to sign the standard Illinois Department of Transportation cost participation
agreement for upgrading the traffic signals on the state highways within the City
of Evanston. Funding will be provided by the Capital Improvement Plan (CIP)
(Account 415937.65515) which has $150,000 budgeted for pedestrian safety improvements. For Action
(A7) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9, Chapter 1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9, Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18); and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25). This ordinance was introduced at
the January 27, 2014 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O-14, Granting a Special Use for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 24-O-14 granting a special use permit for a Type 2 Restaurant, Just Turkey, at 2430 Main Street. The requested special use permit will bring a new
small business with healthy food options to the city and will utilize a currently
vacant space in an existing commercial center. The applicant wishes to open as
soon as possible, and the building permit will be ready before the February 24,
2014 City Council meeting. Alderman Braithwaite requests suspension of the Rules for Introduction and Acton on February 10, 2014.
For Introduction and Action
(P2) Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 25-O-14 granting a special use permit for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. The requested special use permit will bring a new
quick-serve restaurant to the city and will utilize a currently vacant space in the
downtown.
For Introduction
2/6/2014 4:35 PM
City Council Agenda February 10, 2014 Page 6 of 7
(P3) Ordinance 15-O-14, Amending the Zoning Ordinance with Regards to
Distance of Air Conditioning Equipment from Lot Lines The Plan Commission and City staff recommend adoption of Ordinance 15-O-14 amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8’ for most property lines, 6’ for interior side yards
when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is located within 2’ of the principal structure and appropriately screened. This ordinance was introduced at the January 27, 2014 City Council meeting.
For Action
(P4) Ordinance 3-O-14, Amending the Zoning Ordinance to Create Business or Vocational School Use and Amend the Definition of College/University
Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-O-14
amending the Zoning Ordinance to establish a use category for Business or Vocational Schools with land use regulations as permitted uses in all Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories. As amended
by the Planning & Development Committee, Ordinance 3-O-14 now reflects Business or Vocational Schools as not allowed as permitted or special uses in all residential zoning districts. This ordinance was introduced at the January 27,
2014 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston January 2014 Bills
Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of January 2014. The total approved by Human Services Committee is $79,980.63.
Funding is provided by the Township budget.
For Action
(H2) Ordinance 8-O-13, Amending Title 2, Chapter 3 of the City Code to Reflect
Changes in the Commission on Aging
Staff recommends adoption of Ordinance 8-O-13 amending Title 2, Chapter 3 of
the City Code to reflect changes in the Commission on Aging. This ordinance
was introduced at the May 13, 2013 City Council meeting, and should have come to Council for final adoption on May 27, 2013. However, this ordinance was
mistakenly never brought back to Council for final action.
For Action
2/6/2014 4:35 PM
City Council Agenda February 10, 2014 Page 7 of 7
(H3) Harley Clarke Mansion – Update on Further Discussions with Evanston Arts Center and Illinois Department of Natural Resources (IDNR) for Future
Use of Mansion
Staff and the Human Services Committee recommend that City Council direct the
City Manager to issue the notice of the lease termination to the Evanston Art
Center pursuant to their current lease agreement and also direct the City Manager to continue discussions about a partnership with the IDNR on future
use of the mansion.
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2014
Upcoming Aldermanic Committee Meetings
Mon, Feb 17 7 pm City Council meeting
Tues, Feb 18 7:30 pm Housing & Community Dev Act Ctte
Wed, Feb 19 6 pm Transportation/Parking Committee
Wed, Feb 19 6:30 pm M/W/EBE Advisory Committee
Wed, Feb 19 7:30 pm Economic Development Committee
Mon, Feb 24 6 pm A&PW, P&D, City Council meetings
Fri, Feb 28 7 am Housing & Homelessness Commission
Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
2/6/2014 4:35 PM