HomeMy WebLinkAbout01.27.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS
Monday, January 27, 2014
Administration & Public Works (A&PW) Committee meets at 6:00 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting convenes after the conclusion of the P&D Committee meeting
ORDER OF BUSINESS
(I) City Council Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements and Proclamations
Black History Month February 2014
(III) City Manager Public Announcements
3-1-1 Service Update
2013 Crime Statistics Report
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business: Mayor Tisdahl’s Report on Camera Project
(VII) Consent Agenda: Alderman Rainey
City Council Agenda January 27, 2014 Page 2 of 9
(VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) Mayor Tisdahl’s Report on Camera Project and Additional Safety Issues
Mayor Tisdahl recommends City Council consideration of next steps for camera project and other safety issues.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting January 13, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 1/12/14 $3,024,436.01
(A2) City of Evanston Bills for FY2014 1/28/14 $1,299,203.94 City of Evanston Bills for FY2013 1/27/14 $2,346,065.84
For Action
(A3.1) Approval of Professional Services Agreement with CTL Group for the 2014 Church Street and Maple Avenue Garage Inspections (RFP 13-30) Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Church and Maple Garage Inspections to CTL Group (5400
Old Orchard Road, Skokie, IL) for a not-to-exceed amount of $103,843. Funding
is provided by the Parking Fund, Account 700509.65515 and Account
700510.65515 with a total 2014 budget of $2,180,000. For Action
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 3 of 9
(A3.2) Approval of a Contract with Glenbrook Excavating & Concrete, Inc. for the Water System Improvements – Finished Water Metering Project (Bid 13-69)
Staff recommends that City Council authorize the City Manager to execute a
contract in the amount of $488,494 to Glenbrook Excavating & Concrete, Inc.
(1350 N. Old Rand Road, Wauconda, IL) for the Water System Improvements –
Finished Water Metering Project. Funding is provided by the Water Fund, Capital Improvement Account 733105, which has a FY 2014 budget allocation of $950,000.
For Action
(A3.3) Approval of Contract with Elevator Inspection Services for City of Evanston-Elevator Inspection Program (Joint RFP 13-68 City of Evanston and Village of Skokie)
Staff recommends City Council authorization for the City Manager to execute a
contract for elevator inspection, elevator plan review and direct billing services
with Elevator Inspection Services Co., Inc., (745 McClintock Drive, Suite 235, Burr Ridge, IL). This will be a joint contract for services with the Village of Skokie. The proposed contract term is for a period of three years from the
commencement date. After the initial term, there shall be two (2) additional one-
year options to renew. Funding is provided by the General Fund Account
2126.62425 with a FY2014 budget of $68,425. For Action
(A3.4) Approval of Temporary Staffing Agreement with Terillium Inc., for New
World IT Implementation Support
Staff recommends City Council authorize the City Manager to enter into a contract with Terillium Inc., 201 E 5th Street, Cincinnati, OH, for JD Edwards’s data and administrative support in the amount of $18,600 for six (6) months from
January 1, 2014 to June 30, 2014. Funding is provided by General Fund vacancy
savings from the resignation of the Application and Development Manager.
For Action (A3.5) Approval of Sole Source Renewal of Motorola Agreement for 911 Center
Staff recommends that City Council authorize the City Manager to renew the
annual single source service agreement with Motorola, Inc. (1309 East Algonquin
Road., Schaumburg, IL) for the amount of $77,092.92. The Agreement is effective from January 1, 2014 through December 31, 2014. Funding is provided by Emergency Telephone System Account 5150.62509 with a total budget of
$222,340.
For Action
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 4 of 9
(A3.6) Approval of Emergency Repair of Three (3) Elevators at Sherman Parking
Garage
Transportation and Parking Committee and staff recommend approval of emergency repairs of three (3) elevators at the Sherman Plaza Garage in the
not-to-exceed amount of $108,923.49 by ThyssenKrupp Elevator Americas (355
Eisenhower Lane South, Lombard, IL). Funding will be provided by the Parking
Fund Account 700506.65515.
For Action
(A3.7) Approval of Single Source 6-Ton Truck Mounted Hot Asphalt Patcher
Repair Expense
Staff recommends pre-approval of expenses associated with the required repairs of this six (6)-ton truck mounted Hot Asphalt Patcher unit, # 629 in the amount of $22,786.36 from Spaulding Manufacturing Incorporated (5366 East Street,
Saginaw, MI). Spaulding is the manufacturer of this equipment. Funding is
provided from the FY 2014 Fleet Services Material to Maintain Autos Account
7710.65060. This expense totals 2.3% of the $950,000 budgeted for this type of service.
For Action
(A3.8) Approval of Emergency Rental of Snow Hauling Equipment
Staff recommends approval of an emergency rental of two (2) semi-trucks and drivers to support snow removal operations from January 3, 2014 through January 8, 2014 from K.L.F. Trucking (2300 W. 167 Street, Markham, IL) for
$54,093.75. The City does not budget specifically for rental of emergency hauling
equipment. This item will be charged to account 2680.62375 in the Snow and Ice
Control Business Unit.
For Action
(A4) Approval of 2013 Change Order No. 1 for the Purchase of Salt
Staff recommends approval of Change Order No. 1 in the amount of $70,128.19
for the purchase of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) for salt purchased in 2013. Funding will be provided by the Snow and Ice Control Fund account 2680.65015.
For Action
(A5) Resolution 4-R-14, Utility and Wheel Tax Donation Policy Staff recommends that City Council approve Resolution 4-R-14, Utility and Wheel Tax Donation Policy, which permits the City of Evanston to solicit donations from
individuals, community groups and businesses via Utility Bills and Wheel Tax
Applications to fund designated City of Evanston charitable entities only.
For Action
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 5 of 9
(A6) Resolution 6-R-14, to Provide for the Consideration of Complete and Green
Network Approach in Construction Projects within the Public Right-of-Way and Public Spaces Staff recommends City Council approval of Resolution 6-R-14 to provide for the
consideration of complete and green network approach in construction projects
within the public right-of-way and public spaces.
For Action
(A7) Resolution 7-R-14, In Support of the City of Evanston and School District 65 Safe Routes to School Program Staff recommends City Council approval of resolution 7-R-14 authorizing the
submittal of a grant application to the Illinois Department of Transportation
(IDOT), for the 2014 Safe Route to School (SRTS) program. An approved grant
will pay for 80% of the cost for the installation of 20 Electronic Vehicle Speed Feedback signs. The local portion of the project cost ($22,000) will be provided by the 2014 CIP Pedestrian “Safety-Pavement Markings-Street Lights Fund”
which has a budgeted amount of $150,000.
For Action
(A8) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9, Chapter 1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9, Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18); and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25).
For Introduction
(A9) Ordinance 17-O-14, Decreasing the Number of Class F Liquor Licenses for Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1137
Staff recommends City Council adoption of Ordinance 17-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing
the number of authorized Class F liquor licenses from nine (9) to eight (8), due to the closing of Dominick’s Finer Foods, 2748 Green Bay Road.
For Introduction
(A10) Ordinance 18-O-14, Decreasing the Number of Class F Liquor Licenses for
Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1700 Staff recommends City Council adoption of Ordinance 18-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing
the number of authorized Class F liquor licenses from eight (8) to seven (7), due
to the closing of Dominick’s Finer Foods, 1910 Dempster Street.
For Introduction
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 6 of 9
(A11) Ordinance 20-O-14, Amending Building Permit Fees
Staff recommends City Council approval of Ordinance 20-O-14 which will
increase City of Evanston Building Permit Fees by $1.50 per $1,000 (from $12.00
to $13.50) for permits over $20,000 in construction value up to $1 million, and
$2.50 per $1,000 (from $15.00 to $17.50) for permits over a $1 million. There will be no increase for permits with construction value under $20,000. This increase was approved as a revenue enhancement item for the FY 2014 Budget and will
take effect February 1, 2014 if adopted on January 27, 2014. Request
suspension of the Rules for introduction and action on January 27, 2014.
For Introduction and Action
(A12) Ordinance 4-O-14, Permitting Issuance of a Class C Liquor License to Egg
Em on Clarke’s Inc., d/b/a Clarke’s
Staff recommends City Council adoption of Ordinance 4-O-14, which increases
the number of authorized Class C liquor licenses to twenty (20), and permit issuance of a Class C license to Egg Em on Clarke’s Inc., d/b/a Clarke’s (“Company”), 720 Clark Street. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
(A13) Ordinance 5-O-14, Decreasing the Number of Class G Liquor Licenses, Trader Joe’s East Inc. d/b/a Trader Joe’s #702
Staff recommends City Council adoption of Ordinance 5-O-14, which decreases
the number of Class G liquor licenses from two (2) to one (1) due to Trader Joe’s
East Inc. d/b/a Trader Joe’s (“Company”) relinquishing its Class G liquor license for a Class F liquor license. This ordinance was introduced at the January 13, 2014 City Council meeting.
For Action
(A14) Ordinance 6-O-14, Increasing the Number of Class F Liquor Licenses for
Trader Joe’s East Inc. d/b/a Trader Joe’s #702
Staff recommends City Council adoption of Ordinance 6-O-14, which increases
the number of Class F liquor licenses from eight (8) to nine (9), and permit issuance of a Class F license to Trader Joe’s East, Inc. d/b/a Trader Joe’s #702 (“Company”), 1211 Chicago Avenue. This ordinance was introduced at the
January 13, 2014 City Council meeting.
For Action
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 7 of 9
(A15) Ordinance 7-O-14, Increasing the Number of Class C Liquor Licenses for L3
Evanston LLC, d/b/a Lyfe Kitchen Staff recommends City Council adoption of Ordinance 7-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty (20) to twenty-one (21),
and permit issuance of a Class C license to L3 Evanston LLC, d/b/a Lyfe Kitchen
(“Company”), 1603 Orrington Avenue. This ordinance was introduced at the January 13, 2014 City Council meeting.
For Action
(A16) Ordinance 8-O-14, Increasing the Number of Class C Liquor Licenses for
Horizon Group Management, LLC, d/b/a The Crystal Residence, 1611 Chicago Avenue Staff recommends City Council adoption of Ordinance 8-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-one (21) to twenty-two
(22), and permit issuance of a Class C license to Horizon Group Management, LLC, d/b/a The Crystal Residence (“Company”), formerly called the North Shore Hotel, 1611 Chicago Avenue. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
(A17) Ordinance 9-O-14, Increasing the Number of Class C Liquor Licenses for A Bite of China, Inc., d/b/a Lao Sze Chuan, 1633 Orrington Avenue
Staff recommends City Council adoption of Ordinance 9-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-two (22) to twenty-three (23), and permit issuance of a Class C license to A Bite of China, Inc., d/b/a Lao Sze Chuan (“Company”), 1633 Orrington Avenue. This ordinance was
introduced at the January 13, 2014 City Council meeting.
For Action
(A18) Ordinance 11-O-14, Increasing the Number of Class C Liquor Licenses for
HKK LCC, d/b/a HKK, 804 Davis Street
Staff recommends City Council adoption of Ordinance 11-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty-three (23) to twenty-
four (24), and permit issuance of a Class C license to HKK LCC, d/b/a HKK
(“Company”), 804 Davis Street. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 8 of 9
(A19) Ordinance 10-O-14, Enacting a New Subsection 3-4-6-(M) of the City Code,
“Class M” Liquor Licenses Local Liquor Commissioner recommends approval of Ordinance 10-O-14, “Amending City Code Section 3-4-6 By Creating the New Class M Liquor
License,” permitting licensees to sell beer as part of brew-it-yourself beer-making
classes, parties, events, demonstrations and similar activities. This ordinance
was introduced at the January 13, 2014 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 15-O-14 Amending the Zoning Ordinance with Regards to
Distance of Air Conditioning Equipment from Lot Lines
The Plan Commission and City staff recommend adoption of Ordinance 15-O-14
amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8’ for most property lines, 6’ for interior side yards when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is
located within 2’ of the principal structure and appropriately screened.
For Introduction (P2) Ordinance 3-O-14 Amending the Zoning Ordinance to Create Business or
Vocational School Use and Amend the Definition of College/University
Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-O-14
amending the Zoning Ordinance to establish a use category for Business or Vocational Schools with land use regulations as permitted uses in all
Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories. For Introduction
(P3) Ordinance 12-O-14, Granting Special Use for a Type 2 Restaurant, Harold’s
Chicken Shack
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
12-O-14, granting a special use permit for operation of a Type 2 Restaurant, Harold’s Chicken Shack, at 337 Howard Street. This ordinance was introduced at
the January 13, 2014 City Council meeting.
For Action
1/23/2014 4:22 PM
City Council Agenda January 27, 2014 Page 9 of 9
(P4) Ordinance 13-O-14, Granting Special Use for a Type 2 Restaurant, DMK
Burger Bar and Fish Bar The Zoning Board of Appeals and City staff recommend adoption of Ordinance 13-O-14, granting a special use permit for operation of a Type 2 Restaurant,
DMK Burger Bar and Fish Bar, at 815 Noyes Street. This ordinance was
introduced at the January 13, 2014 City Council meeting.
For Action
(P5) Ordinance 14-O-14, Granting a Special Use for a Retirement Home and
Major Zoning Relief for a One-Story Addition at 1300 Oak Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 14-O-14 granting a special use permit for a Retirement Home, Evanston Nursing Home, at 1300 Oak Avenue, and major zoning relief for a one-
story addition. The requested special use permit will bring a legally-
nonconforming use into compliance and allow for the proposed expanded floor
area. This ordinance was introduced at the January 13, 2014 City Council
meeting.
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2014
Upcoming Aldermanic Committee Meetings
Mon, Feb 3 6 pm Rules Committee
Mon, Feb 3 7:30 pm Human Services Committee
Mon, Feb 10 6 pm A&PW, P&D, City Council meetings
Mon, Feb 17 7 pm City Council meeting
Tues, Feb 18 7:30 pm Housing & Community Dev Act Ctte
Wed, Feb 19 6 pm Transportation/Parking Committee
Wed, Feb 19 6:30 pm M/W/EBE Advisory Committee
Wed, Feb 19 7:30 pm Economic Development Committee
Mon, Feb 24 6 pm A&PW, P&D, City Council meetings
Thurs, Feb 27 5:30 pm City-School Liaison Committee
Fri, Feb 28 7 am Housing & Homelessness Commission
Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
1/23/2014 4:22 PM