HomeMy WebLinkAbout01.13.2014 Agenda
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS
Monday, January 13, 2014
Administration & Public Works (A&PW) Committee meets at 6:00 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes after the conclusion of the P&D Committee meeting ORDER OF BUSINESS
(I) City Council Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements
(III) City Manager Public Announcements Illinois Policy Institute: Transparency Award for City’s Website 100% Score
Martin Luther King Jr. Day Events
Weather Emergency: Update and Review of City Response and Services
Benefit at 27 Live for Davis Street Fire Displaced Workers – January 18, 2014
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey
City Council Agenda January 13, 2014 Page 2 of 9
(VII) Report of the Standing Committees Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting December 9, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 12/01/13 $2,623,163.03 City of Evanston Payroll through 12/15/13 $2,690,925.76 City of Evanston Payroll through 12/29/13 $2,675,887.53
(A2) City of Evanston Bills 1/14/14 $5,318,551.94
Credit Card Activity – Period Ending November 30, 2013 $ 105,302.14
For Action
(A3.1) Approval of Sole-Source Contract with EJ Equipment for the Purchase of
CCTV Pipeline Inspection Equipment
Staff recommends that City Council authorize the City Manager to execute a sole-source contract for the purchase of CCTV pipeline inspection equipment with EJ Equipment (P.O. Box 665, Manteno, IL) in the amount of $37,061.
Funding is provided by the Sewer Fund, Account 7415.65625, which has
budgeted $37,500 in FY 2014 for this purchase.
For Action
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 3 of 9
(A3.2) Approval of Sole-Source Contract with Hydro International for the Purchase
of Vortex Restrictors
Staff recommends that City Council authorize the City Manager to execute a sole-source contract for the purchase of Vortex Restrictors with Hydro
International (94 Hutchins Drive, Portland, ME) in the amount of $70,350.
Funding is provided by the Sewer Fund Accounts 7400.65055 and 7400.65080.
For Action
(A3.3) Approval of Solid Waste Agency of Northern Cook County (SWANCC)
Disposal Fees for FY 2014
Staff recommends approval of the 2014 refuse disposal fees to SWANCC (Solid
Waste Agency of Northern Cook County) in the not to exceed amounts of $83,300 for capital costs, $1,000,000 for operations and maintenance and $40,000 in recycling transfer fees. Funding is provided by the Solid Waste Fund
Accounts, 7685.68310 (capital costs), 7685.62405 (operations and maintenance
costs), and 7690.62415 (recycling costs).
For Action (A4.1) Approval of Change Order #1 for Engineering Services for the Evanston
Water Utility 48-inch Diameter Intake Improvements (RFP 12-113)
Staff recommends City Council authorize the City Manager to execute Change
Order No. 1 to an agreement for Engineering Services for the Evanston Water Utility 48-inch Diameter Intake Improvements project with Carollo Engineers, Inc. (1200 Shermer Road, Suite 214, Northbrook, IL) in the not-to-exceed amount of
$675, increasing the contract amount from $159,983 to $160,658. This change
order will also extend the contract completion date by 12 months, from March 31,
2014 to March 31, 2015. Funding is provided by the Water Fund, Capital Improvement Account 733074.62140 which has a FY 2014 budget allocation of $1,900,000.
For Action
(A4.2) Approval of Change Order #1 for the Davis Street Water Main & Sewer Replacement Project (Bid 13-36) Staff recommends that the City Council authorize the City Manager to execute
Change Order Number 1, in the not-to-exceed amount of $69,592.43, with Bolder
Contractors, Inc. for completing additional construction items for the project. This
will increase the agreement amount from $2,648,200 to $2,717,792.43. $58,465.59 is provided from the Water Fund (733086.65515), and $11,126.84 from the Sewer Fund (7420.65515).
For Action
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 4 of 9
(A5) Approval of Memorandums of Understanding and Amendment No. 1 to the
Agreement with MWH Americas, Inc. for Engineering Service for a Water Supply Transmission Main Study
Staff recommends City Council authorize the City Manager to: 1) negotiate and
execute Memorandums of Understanding (MOU) for a revised transmission main
study for the potential supply of water from the City of Evanston to: the Village of
Niles, the Village of Morton Grove, the City of Park Ridge and the Village of Glenview, and 2) negotiate and execute Amendment No. 1 to the agreement with MWH Americas, Inc. (175 W. Jackson Blvd, Suite 1900, Chicago, IL) for a
revised Water Supply Transmission Main Study in the not-to-exceed amount of
$24,600 and extending the completion date to April 16, 2014. Funding is
provided by the Water Fund, Account 7125.62180.
For Action
(A6) Approval of Agreement with AT&T for Downtown Evanston WiFi Network
Staff recommends that the City Council authorize the City Manager to enter into
an agreement with AT&T to provide a Wireless Network in sections of the Downtown using City Infrastructure (light poles) that will provide both a private and public (free) wireless access at the street level in the areas defined in the
project. All costs associated with the installation and maintenance of the WiFi
network would be the responsibility of AT&T.
For Action (A7) Report on Vacant Property Fine – 1890 Maple Avenue
Staff recommends that the City Council receive and file this report.
For Action
(A8) Approval of Proposed Lease Agreement with Northwest Center Against Sexual Abuse (NWCASA) for Space at the Morton Civic Center
Staff is requesting City Council approval for the City Manager to negotiate the
lease of office space with Northwest Center Against Sexual Abuse (NWCASA) at
the rate of $11.00 per square foot for a total monthly rent of $250.
For Action
(A9) Resolution 1-R-14: Collective Bargaining Agreement with the International
Association of Firefighters Local 742
Staff recommends City Council approval of Resolution 1-R-14 to authorize the City Manager to execute a collective bargaining agreement with the International Association of Firefighters (IAFF) Local 742 effective January 1, 2014 through
December 31, 2016.
For Action
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 5 of 9
(A10) Resolution 5-R-14 “Authorizing the City Manager to Negotiate a Contract
for the Purchase of Real Property Located at 721-723 Howard Street in Evanston, Illinois”
Staff recommends approval of Resolution 5-R-14 authorizing the City Manager to
negotiate a contract for the purchase of Real Property located at 721-723
Howard Street in Evanston, Illinois. Funding is provided by the Howard Ridge
Tax Increment Financing (TIF) District.
For Action
(A11) Ordinance 4-O-14, Permitting Issuance of a Class C Liquor License to Egg
Em on Clarke’s Inc., d/b/a Clarke’s
Staff recommends City Council adoption of Ordinance 4-O-14, which increases the number of authorized Class C liquor licenses to twenty (20), and permit issuance of a Class C license to Egg Em on Clarke’s Inc., d/b/a Clarke’s
(“Company”), 720 Clark Street.
For Introduction
(A12) Ordinance 5-O-14, Decreasing the Number of Class G Liquor Licenses, Trader Joe’s East Inc. d/b/a Trader Joe’s #702
Staff recommends City Council adoption of Ordinance 5-O-14, which decreases
the number of Class G liquor licenses from two (2) to one (1) due to Trader Joe’s
East Inc. d/b/a Trader Joe’s (“Company”) relinquishing its Class G liquor license for a Class F liquor license.
For Introduction
(A13) Ordinance 6-O-14, Increasing the Number of Class F Liquor Licenses for
Trader Joe’s East Inc. d/b/a Trader Joe’s #702 Staff recommends City Council adoption of Ordinance 6-O-14, which increases the number of Class F liquor licenses from eight (8) to nine (9), and permit
issuance of a Class F license to Trader Joe’s East, Inc. d/b/a Trader Joe’s #702
(“Company”), 1211 Chicago Avenue.
For Introduction
(A14) Ordinance 7-O-14, Increasing the Number of Class C Liquor Licenses for L3
Evanston LLC, d/b/a Lyfe Kitchen
Staff recommends City Council adoption of Ordinance 7-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the number of authorized Class C liquor licenses from twenty (20) to twenty-one (21), and permit issuance of a Class C license to L3 Evanston LLC, d/b/a Lyfe Kitchen
(“Company”), 1603 Orrington Avenue.
For Introduction
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 6 of 9
(A15) Ordinance 8-O-14, Increasing the Number of Class C Liquor Licenses for
Horizon Group Management, LLC, d/b/a The Crystal Residence, 1611 Chicago Avenue Staff recommends City Council adoption of Ordinance 8-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-one (21) to twenty-two
(22), and permit issuance of a Class C license to Horizon Group Management, LLC, d/b/a The Crystal Residence (“Company”), formerly called the North Shore Hotel, 1611 Chicago Avenue
For Introduction
(A16) Ordinance 9-O-14, Increasing the Number of Class C Liquor Licenses for A Bite of China, Inc., d/b/a Lao Sze Chuan, 1633 Orrington Avenue Staff recommends City Council adoption of Ordinance 9-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-two (22) to twenty-
three (23), and permit issuance of a Class C license to A Bite of China, Inc., d/b/a Lao Sze Chuan (“Company”), 1633 Orrington Avenue. For Introduction
(A17) Ordinance 11-O-14, Increasing the Number of Class C Liquor Licenses for
HKK LCC, d/b/a HKK, 804 Davis Street Staff recommends City Council adoption of Ordinance 11-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-three (23) to twenty-
four (24), and permit issuance of a Class C license to HKK LCC, d/b/a HKK
(“Company”), 804 Davis Street. For Introduction
(A18) Ordinance 10-O-14, Enacting a New Subsection 3-4-6-(M) of the City Code,
“Class M” Liquor Licenses
Local Liquor Commissioner recommends approval of Ordinance 10-O-14, “Amending City Code Section 3-4-6 By Creating the New Class M Liquor License,” permitting licensees to sell beer as part of brew-it-yourself beer-making
classes, parties, events, demonstrations and similar activities.
For Introduction
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 12-O-14, Granting Special Use for a Type 2 Restaurant, Harold’s
Chicken Shack The Zoning Board of Appeals and City staff recommend adoption of Ordinance
12-O-14, granting a special use permit for operation of a Type 2 Restaurant,
Harold’s Chicken Shack, at 337 Howard Street.
For Introduction
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 7 of 9
(P2) Ordinance 13-O-14, Granting Special Use for a Type 2 Restaurant, DMK
Burger Bar and Fish Bar
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
13-O-14, granting a special use permit for operation of a Type 2 Restaurant,
DMK Burger Bar and Fish Bar, at 815 Noyes Street.
For Introduction
(P3) Ordinance 14-O-14, Granting a Special Use for a Retirement Home and
Major Zoning Relief for a One-Story Addition at 1300 Oak Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 14-O-14 granting a special use permit for a Retirement Home, Evanston Nursing Home, at 1300 Oak Avenue, and major zoning relief for a one-
story addition. The requested special use permit will bring a legally-
nonconforming use into compliance and allow for the proposed expanded floor
area.
For Introduction
(P4) Ordinance 2-O-14, Amending Various Portions the City Code of Bed &
Breakfast Establishments
The Plan Commission and City staff recommend amending the Zoning
Ordinance to establish Type 1 and Type 2 Bed and Breakfast Establishments. A Type 1 Bed and Breakfast Establishment would be considered a moderate impact use that would require special use approval, be limited to no more than
two rentable bedrooms, and require 33% owner-occupancy but not require a
distance from other Bed and Breakfast Establishments. A Type 2 Bed and
Breakfast Establishment would be considered a higher impact use that would allow for up to five rentable bedrooms. It would require special use approval, 33% owner occupancy and would have a distance requirement between such
establishments.
For Introduction
(P5) Ordinance 123-O-13 Granting Major Zoning Relief to Establish Open Parking in the Front Yard at 1912 Livingston Street
The Zoning Board of Appeals and staff recommend approval of Ordinance 123-
O-13 to allow one open parking space in the front yard at 1912 Livingston Street.
This ordinance was introduced at the December 9, 2013 City Council meeting.
For Action
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 8 of 9
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston December 2013 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
December 2013 totaling $213,515.85.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Board of Ethics Rhonda Stuart
Downtown Performing Arts Center Task Force Sandra Chavis
Downtown Performing Arts Center Task Force James Corirossi
Downtown Performing Arts Center Task Force John Engman
Downtown Performing Arts Center Task Force Patrick Fitzpatrick
Downtown Performing Arts Center Task Force Judy Kemp
Downtown Performing Arts Center Task Force Stephen Mullins
Downtown Performing Arts Center Task Force Tanya Palmer
Downtown Performing Arts Center Task Force Jean Petrick
Downtown Performing Arts Center Task Force Penny Rotheiser
Mayor’s Education Task Force Karin Norington-Reaves,
CEO, Chicago Cook Workforce Partnership
MEETINGS SCHEDULED THROUGH JANUARY 2014
Upcoming Aldermanic Committee Meetings
Tues, Jan 14 7:30 pm Housing & Community Dev Act Ctte
Wed, Jan 15 6:30 pm M/W/EBE Advisory Committee
Tues, Jan 21 7 pm City Council meeting
Wed, Jan 22 6 pm Transportation/Parking Committee
Wed, Jan 22 7:30 pm Economic Development Committee
Thurs, Jan 23 5:30 pm Emergency Telephone Board
Fri, Jan 24 7 am Housing & Homelessness Commission
Mon, Jan 27 6 pm A&PW, P&D, City Council meetings
1/9/2014 3:53 PM
City Council Agenda January 13, 2014 Page 9 of 9
Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
1/9/2014 3:53 PM