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HomeMy WebLinkAbout06.09.2014 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, June 9, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements Good luck ETHS baseball team in state playoffs Condolences to Ald. Tendam on the passing of his father Condolences to the family of Alante Vallejo Congrats to Jessie Mueller on Tony Award (III) City Manager Public Announcements Bike to Work Week – June 13-20, 2014 Pit Stop – June 19th 7am to 9am at Fountain Square (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. One resident spoke in opposition to the approval of Sketchbook Brewing Company One resident spoke about the city’s financial policies (Agenda item SP1) and spending by the utilities department City Council Agenda June 9, 2014 Page 2 of 8 One resident spoke about the closure of the township and accounting and financial recording of the same. Seven residents spoke about traffic problems on Greenwood Street during events and practices at the Team Evanston soccer facility on Dempster Street and requested that Team Evanston make changes to their pick-up and drop-off procedures to avoid using residential streets. One resident spoke about offensive lyrics in the music played during the spring ice show at Robert Crown Community Center and offensive language used by a staff member. One resident spoke about the City’s decision making processes and transparency across the organization and financial management in the utilities department. (VI) Special Order of Business: City Financial Policies and Intergovernmental Personnel Benefit Cooperative (IPBC) (VII) Consent Agenda: Alderman Rainey (VIII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Burrus (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 8th Ward alderman thanked staff for outreach efforts regarding conditions at James Park and thanked the 2nd ward alderman for his work on the MWEBE policy. The 9th Ward alderman announced a ward meeting on June 19th at the Levy Center at 7:00 and congratulated the police and fire foundation on their successful golf outing this afternoon. The 1st Ward alderman offered condolences to Ald. Tendam on the passing of his father and thanked staff for attending the recent 1st Ward meeting. 2nd Ward alderman announced a special community meeting for Spanish speaking residents of the 2nd ward on June 12 and announced an additional meeting to address the Team Evanston parking situation at 7:00 on June 19th at the Hill Education Center. The 3rd Ward alderman thanked residents for participating in the May 29th town hall meeting. City Council Agenda June 9, 2014 Page 3 of 8 The 4th Ward alderman congratulated the ETHS varsity baseball team on winning sectionals. The 5th Ward alderman thanked staff for their outreach work following the violence in the Gilbert Park area and announced the upcoming Juneteenth Celebration and an upcoming ward meeting and Starlight Concert at Twiggs Park. (X) Executive Session (XI) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Discussion of City’s Financial Policies The 2013 Strategic Planning Process encompasses six major goals including Financial and Debt Policy planning. In November 2013 the City Council discussed long-range Debt and Capital Planning. Staff is proposing modifications and additional funds to be guided by policy statements. For Discussion (SP2) Intergovernmental Personnel Benefit Cooperative Staff will present an overview of the IPBC which allows municipal groups to band together for the purposes of insurance. For Discussion CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of May 19, 2014 (M2) Approval of Minutes of the Regular City Council Meeting of May 27, 2014 Approved on consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through May 5-18, 2014 $2,570,632.95 (A2) City of Evanston Bills -- June 10, 2014 $2,184,174.14 Credit Card Bill Activity Ending April 30, 2014 $132,118.43 For Action Approved on consent agenda (A3.1) Approval of Washington Street Water Main Lining Contract with Fer-Pal Construction USA, LLC Staff recommends that City Council authorize the City Manager to execute a contract for Water Main Lining – Washington Street (Bid No. 14-34) with Fer-Pal Construction USA, LCC (1350 Gasket Drive, Elgin, IL) in the amount of $150,400. Funding is provided from the Water Fund (7330.65515), which has an allocation of $3,350,000 for water main improvements and therefore this account City Council Agenda June 9, 2014 Page 4 of 8 will be over budget by $118,478.50, assuming all projects come in as approved. Staff will monitor the entire Water Fund expense through 2014 to determine if a budget amendment is needed. For Action Approved on consent agenda (A3.2) Approval of the Renewal Service Agreement with OTIS Elevator Corp. for the Civic and Service Centers, and Maple Avenue and Church Street Self Parks Staff recommends City Council authorize the City Manager to execute a renewal agreement of a sole source service and maintenance agreement with OTIS Elevator Corporation (949 Oak Creek Drive, Lombard, IL) for the elevators at the Service and Civic Centers, and Maple Avenue and Church Street parking garages for a 1-year term at a cost of $69,280.32. Funding will be provided from various fund sources, a table is provided. For Action Approved on consent agenda (A3.3) Approval of 2014 50/50 Sidewalk Replacement Contract with Schroeder & Schroeder Inc. Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 50/50 Sidewalk Replacement Project (Bid 14-30) to Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL) in the amount of $352,575. Funding for this work will be from CIP Funds $250,000 (415864.65515) and private funds $122,575. For Action Approved on consent agenda (A4) Resolution 41-R-14, Open Space Land Acquisition and Development (OSLAD) Grant Application Staff is requesting adoption of Resolution 41-R-14 for an OSLAD grant through the Illinois Department of Natural Resources (IDNR) for the Lovelace Park Athletic Field Renovation Project for the maximum grant award of $400,000. For Action Approved on consent agenda (A5) Resolution 45-R-14, Prevailing Wage Act Compliance Staff recommends City Council adoption of Resolution 45-R-14 in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. The Act requires that public entities establish prevailing wages in June of every year for certain laborers, workers, and mechanics. The Act also requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages in the county where the work is performed. For Action Approved on consent agenda City Council Agenda June 9, 2014 Page 5 of 8 (A6) Ordinance 39-O-14, Allowing the Sale of Beer at Automobile Service Stations Local Liquor Commissioner and staff recommend adoption of Ordinance 39-O- 14, “Amending City Code Sections 3-4-1 and 3-4-6 By Creating the New Class O Liquor License Allowing the Sale of Beer at Automobile Service Stations Which Have More Than 3000 Feet of Interior Floor Space.” For Introduction Off consent agenda Approved 6-1 (A7) Ordinance 76-O-14, Increasing the Number of Class D Liquor Licenses for DMK Burger Bar & Fish Bar, 815 Noyes Street Local Liquor Commissioner and staff recommend adoption of Ordinance 76-O-14 amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty (50) to fifty- one (51) and permit issuance of a Class D license to DMK Burger Bar & Fish Bar (“Company”), 815 Noyes Street. For Introduction Held in committee (A8) Ordinance 77-O-14, Increasing the Number of Class U Liquor Licenses for Piccolo Theatre, Inc., 600 Main Street Local Liquor Commissioner and staff recommend adoption of Ordinance 77-O-14 amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class U liquor licenses from zero (0) to one (1) and permit issuance of a Class U license to Piccolo Theatre, Inc. (“Company”), 600 Main Street. For Introduction Approved on consent agenda (A9) Ordinance 73-O-14, Establishing a 3-Way Stop at the Intersection of Wesley Avenue and Seward Street Staff recommends City Council adoption of Ordinance 73-O-14 which would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop at the intersection of Wesley Avenue and Steward Street. Funding will be through the General Fund-Traffic Control Supplies (2670.65115), with a budget of $40,000 for FY 2014. For Introduction Approved on consent agenda (A10) Ordinance 64-O-14, Alley Paving Special Assessment No. 1511 Staff recommends City Council adoption of Ordinance 64-O-14 to pave the alley north of Leonard Place, east of Wesley Avenue. The estimated total cost of paving is $199,801.36. Funding is provided from the Special Assessment Fund (6365.65515) in the amount of $99,900.68 and the 2014 approved CIP budget for alley paving in the amount of $99,900.68. The adjacent property owners are City Council Agenda June 9, 2014 Page 6 of 8 responsible for half of the project cost through the special assessment process. This ordinance was introduced at the May 27, 2014 City Council. For Action Approved on consent agenda (A11) Ordinance 60-O-14, Amending the Minority, Women and Evanston Based Employer (MWEBE), and Local Employment Programs (LEP) The MWEBE Committee recommends consideration of an amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total project value penalty. Staff recommends the following alternative: 1) that the penalty be changed to 1% of the cost of any eligible project through December 31, 2015; 2) that staff be directed to work with the MWEBE Committee to convene a meeting of local contractors who have worked on City of Evanston projects to discuss ways to increase hiring of Evanston residents on contracts subject to LEP; 3) staff be directed to do additional research on impacts of similar programs in other jurisdictions; and 4) staff be directed to report back to MWEBE Committee and City Council to report on impacts of penalty change by October 1, 2015. This ordinance was held at City Council on April 28, 2014 and May 27, 2014. For Action Off consent agenda Referred back to MWEBE committee 7-0 PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Sidewalk Café for Café Mozart, 600 Davis Street Staff recommends approval of a first-time application for a sidewalk café (SWC) permit for Café Mozart, a Type #2 Restaurant located at 600 Davis Street. For Action Approved on consent agenda (P2) Resolution 40-R-14, Amendment to the Professional Services Agreement for the Evanston Main Street Transit-Oriented Development Study and Plan City staff recommends City Council adoption of Resolution 40-R-14, the second amendment to the professional services agreement with Parsons Brinkerhoff (30 N LaSalle Street, Suite 4200, Chicago, IL) to extend the contract completion date from March 31, 2014 to June 30, 2014. There will be no additional cost incurred by the City for the extension. For Action Approved on consent agenda (P3) Adoption of Main Street Transit-Oriented Development Study The Plan Commission and City staff recommend adoption of the Main Street Station Transit Oriented Development (TOD) Study. The City partnered with Regional Transportation Authority (RTA) to conduct a planning and visioning study focusing on the Main Street Metra and CTA station area enhancements to City Council Agenda June 9, 2014 Page 7 of 8 increase the connectivity between stations, the Main Street Business District and surrounding neighborhoods. For Action Approved on consent agenda (P4) Ordinance 72-O-14, Parking Variance for 802 Florence City staff and SPAARC Committee recommend adoption of Ordinance 72-O-14 granting major zoning relief necessary in order to subdivide a lot with three legal- nonconforming dwelling units into two lots of record. The Zoning Board of Appeals recommends denial of the zoning relief because the proposal is intended to extract additional income from the property, does not provide a public benefit, and is not the minimum change necessary. For Introduction Approved on consent agenda (P5) Ordinance 79-O-14, Granting Major Zoning Relief 910 Hinman Avenue City staff and the Zoning Board of Appeals (ZBA) recommend denial of Ordinance 79-O-14 granting major zoning relief for 62.2% building lot coverage where 45% maximum is allowed, 78% impervious surface coverage where 60% maximum is allowed, and four open parking spaces that are not within 30’ of the rear property line for a 4-story, 7-unit multifamily residence at 910 Hinman Avenue. The ZBA found the proposed zoning relief did meet the Standards for Variation in its findings for a positive recommendation, but failed to achieve four concurrent votes in favor of the proposal and therefore recommends denial of the zoning relief. For Introduction Off consent agenda Withdrawn by applicant (P6) Ordinance 57-O-14 Amending the Zoning Ordinance to Establish the Definition and Land Use Regulations for Craft-Breweries The Plan Commission and City staff recommend adoption of Ordinance 57-O-14, which amends the Zoning Ordinance to establish a definition and land use regulations for Craft-Breweries. The proposed definition for a Craft-brewery is aligned with the Class P-1 liquor license for craft-breweries with production limitation from 0 to 30,000 barrels (930,000 gallons) per year. The amendment proposes allowing craft-breweries as a by-right permitted use in the M and I districts and as a special use in C and B districts. This ordinance was introduced at the May 12, 2014 City Council meeting and held in City Council on May 27, 2014. For Action Approved on consent agenda HUMAN SERVICES COMMITTEE (H1) Resolution 42-R-14, First Amendment to Sublease Agreement with Evanston Wilmette Golf Course Association (EWGCA) The Human Services Committee and staff recommend that the City Council City Council Agenda June 9, 2014 Page 8 of 8 adoption of Resolution 42-R-14 amending the sublease agreement with the Evanston-Wilmette Golf Course Association for the lease of the Peter N. Jans Community Golf Course. For Action Approved on consent agenda ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Financial Assistance through the Façade Improvement Program for Homestead Meats, Inc. The Economic Development Committee and staff recommend approval for financial assistance for a façade improvement project for Homestead Meats, Inc. located at 1305 Chicago Avenue on a 50/50 cost sharing basis in an amount not to exceed $935. The funding for this assistance comes from the Economic Development Fund’s Business District Improvement Fund (5300.65522). For Action Approved on consent agenda MEETINGS SCHEDULED THROUGH JUNE 2014 Upcoming Aldermanic Committee Meetings: Mon, June 16 7 pm City Council meeting Tues, June 17 7:30 pm Housing & Community Development Act Ctte Wed, June 18 6:30 pm M/W/EBE Advisory Committee Mon, June 23 6 pm A&PW, P&D, City Council Wed, June 25 6 pm Transportation/Parking Committee Wed, June 25 7:30 pm Economic Development Committee Fri, June 27 7 am Housing & Homelessness Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.