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HomeMy WebLinkAbout04.08.2014 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, April 8, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm Township Board meeting and City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Annual Town Meeting (II) Roll Call – Begin with Alderman Fiske (III) Mayor Proclamations and Public Announcements St. Mark’s Protestant Episcopal Church 150th Anniversary National Library Week, April 13-19 2013 Library Annual Report (IV) City Manager Public Announcements Report from director of Evanston Public library and presentation of annual report (V) Communications: City Clerk (VI) Public Hearing: TEFRA Hearing on the Proposed Issuance by the City of Revenue Bonds, Series 2014 (Chiaravalle Montessori School) Council adjourned & public hearing was convened at 9:56 p.m. Public hearing adjourned and council reconvened at 9:59 p.m. (VII) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during City Council Agenda April 8, 2014 Page 2 of 10 4/9/2014 2:20 PM Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. One (1) resident requested that the city provide more information on the process by which the township services will be transitioned to the City Two (2) residents spoke about agenda item A3.1 - Approval of agreement with CDM Smith for Reservoir and Clearwell Planning Study Twelve (12) residents spoke about CARE and agenda item H2 – Animal Care And Control Operations One (1) resident requested improvements to the fence at the Dog Beach One (1) resident spoke about A3.3 Dutch Elm Injection Program One (1) resident spoke about wholesale water sales to other communities One (1) resident spoke about errors in staff reports (VIII) Consent Agenda: Alderman Rainey (IX) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Holmes (X) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 6th Ward Alderman announced that a ward meeting will be held at Three Crowns Park on April 24th and asked staff to look into the effectiveness of the Elm injection program, and requested that the City Manager contact CARE about the money raised for the Animal Shelter (XI) Executive Session (XII) Adjournment Meeting adjourned at 11:18 p.m. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 24, 2014 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through March 23, 2014 $2,670,255.30 (A2) City of Evanston Bills -- April 9, 2014 $3,381,156.82 City of Evanston Credit Cards through February 28, 2014 $ 120,686.35 For Action Approved on consent agenda. City Council Agenda April 8, 2014 Page 3 of 10 4/9/2014 2:20 PM (A3.1) Approval of Agreement with CDM Smith for Reservoir and Clearwell Planning Study (RFP 14-10) Staff recommends City Council authorize the City Manager to execute an agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $86,359. Funding is provided by the Water Fund, Account 733126.62140, with a budget of $100,000 for FY 2014. This item was held in Committee on March 24, 2014. For Action Approved on consent agenda. (A3.2) Approval of Tree Purchase from Suburban Tree Consortium for Spring Planting Staff recommends approval of the purchase of 312 trees and planting services for 150 trees from Suburban Tree Consortium (STC) in the amount of $77,536.76. Funding for this purchase is provided from two sources: 1) Parks & Forestry Maintenance Account 2655.65005, with a total budget of $150,300 which is used for both the spring and fall planting seasons; and 2) the “Replant Express” program, which allows residents to pay $250 (the cost of the tree plus delivery) to be added to the planting list immediately. For Action Approved on consent agenda. (A3.3) Approval of Contract with Sunrise Tree Service Company for 2014 Dutch Elm Injection Program ( Bid14-15) Staff recommends City Council authorize the City Manager to execute a contract in the amount of $761,745 with Sunrise Tree Service Company (110 Midlothian Road, Hawthorne Woods, IL) for the 2014 Dutch Elm Disease Control Program. Funding is provided by FY2014 approved one-time expenditures in the amount of $200,000 and reserve funds set aside from previous years in the amount of $557,216 (Account 100.41332). The balance of funding for this contract ($4,529) will be made up using a portion of the $46,000 remaining in General Fund Dutch Elm Disease Account (2655.62496). For Action Approved on consent agenda. (A3.4) Approval of Contract Extension with Golf Mill Ford Inc. for Ford Original Equipment Manufacturer (OEM) Parts (Bid 12-118) Staff recommends City Council authorize the City Manager to execute the agreement for a one-year contract extension for the purchase of Ford Original Equipment Manufacturer (OEM) parts in the amount of $88,500 with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding for this purchase will be from the Major Maintenance, Materials to Maintain Autos Account (7710.65060). For Action Approved on consent agenda. City Council Agenda April 8, 2014 Page 4 of 10 4/9/2014 2:20 PM (A3.5 Approval of Contract Extension with Arrow Road Construction for Hot Mix Asphalt (Bid 12-34) Staff recommends City Council authorize the City Manager to execute the agreement for a one-year contract extension for the purchase of 500 tons of modified hot mix asphalt at a cost of $52 per ton and 300 tons of modified hot mix binder at the cost of $44 per ton with Arrow Road Construction dba Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for Fiscal Year 2014 for a cost of $39,200. Funding is provided by the FY 2014 General Fund Street and Alley Account (2670.65055), the Water Fund Account (7115.65051), and the Sewer Fund Account (7400.65051). For Action Approved on consent agenda. (A3.6) Approval of Purchase of Davis Streetscape Furniture from Landscapeforms Staff recommends City Council approval of the single source purchase of the streetscape furniture items for Davis Street from Landscapeforms (431 Lawndale Avenue, Kalamazoo, MI) in the amount of $51,006.00. Funding is provided by: $22,952.70 from the Washington National TIFF; and $28,053.30 from the CIP Fund (416438). For Action Approved on consent agenda. (A4) Resolution 14-R-14 Authorization for the City Manager to Negotiate and Execute Residential Lease for 631 Howard Street, Unit 2 Staff recommends that City Council approve Resolution 14-R-14 authorizing the City Manager to execute a residential lease with Anne Carlson and Cody Modeer for an apartment located at 631 Howard Street, Unit 2. For Action Approved on consent agenda. (A5) Resolution 22-R-14 Authorization for the City Manager to Negotiate and Execute Residential Lease for 631 Howard Street, Unit 1 Staff recommends that City Council approve Resolution 22-R-14 authorizing the City Manager to execute a residential lease with Marcus T. Yakhnis and Nicole M. Mickels for an apartment located at 631 Howard Street, Unit 1. For Action Approved on consent agenda. (A6) Resolution 13-R-14, Authorizing City Manager to Execute a License Agreement with Chiaravalle Montessori School for Use of Currey Park to locate Temporary Mobile Classrooms Staff recommends approval of Resolution 13-R-14 to authorize the City Manager to execute a license agreement with Chiaravalle Montessori School (“Chiaravalle”) for use of a portion of Currey Park to locate temporary mobile City Council Agenda April 8, 2014 Page 5 of 10 4/9/2014 2:20 PM classrooms for a 10-month period. For Action Approved on consent agenda. (A7) Resolution 20-R-14, Authorizing City Manager to Execute an Easement Agreement with Chiaravalle Montessori School Staff recommends approval of Resolution 20-R-14 to authorize the City Manager to execute an easement agreement with Chiaravalle Montessori School (“Chiaravalle”) to provide for easements for the benefit of Chiaravalle on and under the City’s park property commonly known as “Currey Park”. For Action Approved on consent agenda. (A8) Ordinance 51-O-14, Approving and Authorizing Revenue Bonds and Related Matters Thereto (Chiaravalle Conduit Financing) Staff recommends City Council approval of Ordinance 51-O-14 as introduced, for purposes of final action on April 28, 2014. Chiaravalle has requested the City act as the conduit financing authority for their debt issuance as a part of the expansion of their renovations originally started with the City’s initial conduit debt issuance in April 2010. The City will not incur a liability to repay this debt in the event of a default by Chiaravalle. For Introduction Approved on consent agenda. (A9) Ordinance 41-O-14 Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Broadway Avenue and Jenks Street Staff recommends adoption of Ordinance 41-O-14 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Broadway Avenue and Jenks Street. For Introduction Approved on consent agenda. (A10) Ordinance 42-O-14, Amending Class P-1 Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 42- O-14. Class P-1 liquor license is the craft brewery license. Several different licensees and license applicants will be operating in the City. Each licensee has different business models regarding product sampling or sale in their taprooms. The requirements of food service are more clearly defined in this Code amendment in order to match the scale of food service required, to the amount of craft beer offered for sampling and sold for on-site tasting. For Introduction Held in committee (A11) Ordinance 43-O-14, Decreasing the Number of Class C Liquor Licenses for La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue Staff recommends City Council approval of Ordinance 43-O-14 which decreases the number of authorized Class C liquor licenses from 23 to 22, due to issuance City Council Agenda April 8, 2014 Page 6 of 10 4/9/2014 2:20 PM of an upgraded liquor license C-1 to La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620 Orrington Avenue. For Introduction Approved on consent agenda. (A12) Ordinance 44-O-14, Increasing the Number of Class C-1 Liquor Licenses for La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue Staff recommends City Council approval of Ordinance 44-O-14 which increases the number of authorized Class C-1 liquor licenses from five to six to permit issuance to La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620 Orrington Avenue. For Introduction Approved on consent agenda. (A13) Ordinance 45-O-14, Decreasing the Number of Class I Liquor Licenses for Ward Eight LLC d/b/a Ward Eight, 629 Howard Street. Staff recommends City Council approval of Ordinance 45-O-14 which amends Evanston City Code of 2012 Subsection 3-4-6-(I), as amended, to decrease the number of authorized Class I liquor licenses from one to zero due to issuance of an upgraded Class D liquor license to Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street. For Introduction Approved on consent agenda. (A14) Ordinance 46-O-14, Increasing the Number of Class D Liquor Licenses for Ward Eight LLC d/b/a Ward Eight, 629 Howard Street Staff recommends City Council approval of Ordinance 46-O-14 which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from 49 to 50 to permit issuance to Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street. For Introduction Approved on consent agenda. (A15) Ordinance 49-O-14, Increasing the Number of Class P-1 Liquor Licenses for Common Culture Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago Avenue, Suite E2 Staff recommends City Council approval of Ordinance 49-O-14 which amends Evanston City Code of 2012 Subsection 3-4-6-(P-1), as amended, to increase the number of authorized Class P-1 liquor licenses from one to two, and permit issuance of a Class P-1 license to Common Culture Beer Co., d/b/a Sketchbook Brewing Co. (“Company”), 825 Chicago Avenue, Suite E2. For Introduction Held in committee (A16) Ordinance 40-O-14, Recognizing the Cessation of Evanston Township and Codifying the City’s Assumption of the Duties and Obligations of Evanston Township Staff recommends City Council adoption of Ordinance 40-O-14. This ordinance City Council Agenda April 8, 2014 Page 7 of 10 4/9/2014 2:20 PM is companion legislation to Ordinance 52-O-14. A companion resolution, 1T-R- 14, will be on the agenda for action by the Town Board at the April 28, 2014 meeting. That resolution will discontinue, abolish, and cease Township operations as of April 30, 2014. For Introduction Approved on consent agenda (A17) 52-O-14, Creating the City of Evanston General Assistance Fund and Defining Other City Duties and Obligations Staff recommends City Council adoption of Ordinance 52-O-14. This ordinance is companion legislation to Ordinance 40-O-14. For Introduction Approved on consent agenda PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 18-R-14 Designating the Portion of Emerson Street between Asbury Avenue and Green Bay Road with the Honorary Street Name Sign, “Hecky Powell Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 18-R-14 designating honorary “Hecky Powell Way.” For Action Approved on consent agenda. (P2) Resolution 19-R-14 Designating the Portion of Dodge Avenue between Main Street and Lee Street with the Honorary Street Name Sign, “Crown Family Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 19-R-14 designating honorary “Crown Family Way.” For Action Approved on consent agenda. (P3) Ordinance 48-O-14, Granting a Special Use for a Type 2 Restaurant, Starbucks, and a Drive-Through Facility at 1901 Dempster Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 48-O-14 granting a special use permit for a Type 2 Restaurant, Starbucks, and a drive-through facility at 1901 Dempster Street. The building on the property was previously a Kentucky Fried Chicken, but has been vacant for over three years. Request Suspension of the Rules for Introduction and Action by City Council on April 8, 2014. For Introduction and Action Suspension of the rules Approved 6-0 (P4 and P5) The Plan Commission and City staff recommend the adoption of either Ordinance 47-O-14 or Ordinance 53-O-14 to grant approval of a Planned Development to construct an eight-story extended stay hotel located at 1515 Chicago Avenue. Two City Council Agenda April 8, 2014 Page 8 of 10 4/9/2014 2:20 PM ordinances are presented for consideration. Ordinance 47-O-14 requires preservation of an elm tree; Ordinance 53-O-14 permits removal of an elm tree. (P4) Ordinance 47-O-14, Granting a Special Use Permit for a Planned Development, 1515 Chicago Avenue, and Requires Preservation of an Elm Tree Per the recommendation made by the Plan Commission, Ordinance 47-O-14 requires the applicant to preserve the existing elm tree in the rear of the property. For Introduction Off consent agenda Failed 4-2 (P5) Ordinance 53-O-14, Granting a Special Use Permit for a Planned Development, 1515 Chicago Avenue, and Permits Removal of an Elm Tree Ordinance 53-O-14 allows the applicant to remove the existing elm tree in the rear of the property, but the applicant must install a new 9-inch caliper tree in the southeast corner of the property and provide additional parking. For Introduction Off consent agenda Approved 5-1 HUMAN SERVICES COMMITTEE (H1) Township Payroll and Bills for March 2014 Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of March 2014 in the amount of $161,396.49. Funding provided by the Township budget. For Action Approved on consent agenda. (H2) Evanston Animal Care and Control Operations It is recommended that the City Council: 1) receive the report; 2) approve the City of Evanston Animal Control Policy; 3) approve the Volunteer Animal Organization Partnership Policy; 4) direct the City Manager to create an Evanston Animal Shelter Fund to receive donations for the Animal Shelter; 5) introduce Ordinance 54-O-14 creating the Evanston Board of Animal Care and Control; 6) receive and file report from Corporation Counsel on legal options regarding donations received to support the Evanston Animal Shelter; 7) provide direction to City Manager regarding City reimbursement of costs regarding volunteer rescue activities. If C.A.R.E. wishes to negotiate a new one year agreement with the City pursuant to the Animal Control Policy and Volunteer Animal Organization Partnership Policy it is recommended that the City Council direct the City Manager to City Council Agenda April 8, 2014 Page 9 of 10 4/9/2014 2:20 PM negotiate such agreement and return to the City Council on April 28, 2014 with agreement for review and approval. If C.A.R.E. declines to negotiate a new agreement it is recommended that the City Council: 1) authorize the City Manager to issue notice to C.A.R.E. ceasing relationship with City at the Evanston Animal Shelter and to work with C.A.R.E. to vacate the animal shelter no later than 5:00 PM Friday May 9, 2014; 2) direct the City Manager to issue a Request for Qualifications to volunteer animal organizations to express interest in working at Evanston Animal Shelter no later than Friday April 25, 2014; 3) direct the City Manager to return to the City Council on April 28, 2014 with status report on these activities. For Action Off consent agenda First paragraph approved 6-0 Third paragraph approved 4-2 ECONOMIC DEVELOPMENT (O1) Resolution 15-R-14, Authorizing the City Manager to Execute a TIF Forgivable Loan Agreement and Promissory Note with Autobarn Motors, Ltd. Economic Development Committee and staff recommend approval of Resolution 15-R-14, which authorizes the City Manager to execute a TIF Forgivable Loan Agreement and Promissory Note with Autobarn Motors, Ltd. This agreement provides funding in an amount not to exceed $2.5 million from the Howard/Hartrey Tax Increment Financing (TIF) District to Autobarn for rehabilitation of the property located at 222 Hartrey Avenue. For Action Approved on consent (O2) Resolution 12-R-14, Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with Autobarn Motors, Ltd. Economic Development Committee and staff recommend approval of Resolution 12-R-14, which authorizes the sharing of the City’s portion of the sales tax remitted by Autobarn on a 50/50 sharing basis for a period no greater than 48 months. For Action Off consent agenda Held in council MEETINGS SCHEDULED THROUGH APRIL 2014 Upcoming Aldermanic Committee Meetings: Wed, Apr 16 6:30 pm M/W/EBE Advisory Committee Tues, Apr 22 7:30 pm Housing & Community Development Act Ctte Wed, Apr 23 6 pm Transportation/Parking Committee City Council Agenda April 8, 2014 Page 10 of 10 4/9/2014 2:20 PM Wed, Apr 23 7:30 pm Economic Development Committee Fri, Apr 25 7 am Housing & Homelessness Commission Mon, Apr 28 6 pm A&PW, P&D, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.