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HomeMy WebLinkAbout03.24.2014 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 24, 2014 Administration & Public Works (A&PW) Committee meets at 6:00 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council will convene after the conclusion of P&D meeting ORDER OF BUSINESS (I) City Council Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements and Proclamations National Public Health Week, April 7-13, 2014 Fair Housing Month, April 2014 (III) City Manager Public Announcements The City Manager announced that the City has been awarded a state grant for improvements to the Church Street Boat Ramp. (IV) Communications: City Clerk The City Clerk announced that a special Township Meeting would be held on Tuesday, March 25 at 6:45 in the Council Chambers. The meeting was requested by a petition of 41 electors. (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. One resident spoke against agenda item A3.3 Approval of Agreement with CDM Smith for Reservoir and Clearwell Planning Study, saying that an additional study was unnecessary. City Council Agenda March 24, 2014 Page 2 of 8 3/25/2014 9:22 AM One resident spoke against the use of cameras along Dodge and Church streets. One resident expressed concern that the material used for the sewer rehabilitation project in agenda item A 3.2 may be toxic. A resident called for a smooth and transparent transfer of township functions to the City, and announced that a special township meeting would be held to address these issues on Tuesday March 25th. (VI) Special Order of Business: FY2013 Year End Financial Report (VII) Consent Agenda: Alderman Rainey Approved 8-0 (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The Second Ward Alderman announced that a community meeting about the redesign and renovation of Penney Park will be held on March 27th. The Seventh Ward Alderman encouraged residents to pick up litter in streets and yards as snow and ice melts, and reminds residents that election signs are recyclable. The Eighth Ward Alderman wished the First Ward Alderman a happy birthday and announced that the ribbon cutting for Peckish Pig Brewpub will be held on April 3. (IX) Executive Session (X) Adjournment SPECIAL ORDER OF BUSINESS (SP1) FY2013 Year End Financial Report Staff recommends City Council accept the unaudited year-end Financial Report for FY 2013 and place on file. For Action: Accept and Place on File Approved on consent agenda City Council Agenda March 24, 2014 Page 3 of 8 3/25/2014 9:22 AM CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting March 10, 2014 For Action Approved on consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 3/9/14 $2,702,907.62 (A2) City of Evanston Bills 3/25/14 $2,513,982.69 For Action Approved on consent agenda (A3.1) Approval of Contract with CTR Systems, Inc. for 2014 CIPP Spot Line Sewer Rehabilitation (Bid 14-13) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 CIPP Spot Line Sewer Rehabilitation with CTR Systems, Inc. (7400 Waukegan Road, Niles, IL) in the amount of $48,114. Funding is provided by the Sewer Fund, Account 7400.62461, which has a FY 2014 budget of $215,000. For Action Approved on consent agenda (A3.2) Approval of 2014 CIPP Sewer Rehabilitation Contract A with Insituform Technologies USA, LLC (Bid 14-12) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract A with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $318,989.40. Funding is provided by the Sewer Fund, Account 7420.62461, which has a FY 2014 budget allocation of $515,000. For Action Approved on consent agenda (A3.3) Approval of Agreement with CDM Smith for Reservoir and Clearwell Planning Study (RFP 14-10) Staff recommends City Council authorize the City Manager to execute an agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $86,359. Funding is provided by the Water Fund, Account 733126.62140, with a budget of $100,000 for FY 2014. For Action Held in Committee (APW) City Council Agenda March 24, 2014 Page 4 of 8 3/25/2014 9:22 AM (A3.4) Approval of Renewal of Annual Harris Computer Systems Maintenance and Support Agreement for Utility Billing Software Staff recommends that City Council authorize the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term March 1, 2014 through February 28, 2015 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing software in the amount of $42,698.96. Funding is provided by the Utilities Department, Account 7125.62340. For Action Approved on consent agenda (A3.5) Approval of the Purchase of Two Replacement Vehicles for Utilities Department Staff recommends City Council approval for the purchase of two (2) replacement vehicles for the Utilities Department in the total amount of $167,808 as follows: from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $34,511 and from Rush Truck Center (formerly Prairie Archway International, 401 S. Dirksen Parkway, Springfield, IL) in the amount of $133,297. Funding is provided by the Water Capital Outlay budget, Account 7130.65550, with a total FY2014 allocation of $184,600. For Action Approved on consent agenda (A3.6) Approval of the Purchase of Eight Police Replacement Vehicles from Currie Motors for 2014 Staff recommends City Council approval for the purchase of eight (8) police vehicles in the total amount of $212,104.00 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL). Funding is provided by the Equipment Replacement Fund, Account 7780.65550, which has a FY2014 budget of $2,694,000. For Action Approved on consent agenda (A3.7) Approval of Contract Renewal with Havey Communications Inc. for Emergency Lighting & Sirens (Bid 13-15) Staff recommends City Council authorize the City Manager to execute a one (1) year contract renewal for the purchase of emergency lighting, sirens and after- market products and services in the amount of $68,973.60 with Havey Communications Inc. (28835 Herky Drive #117, Lake Bluff, IL). Funding is provided by: 50% from the Equipment Replacement Account 7780.65550, and 50% from the Fleet Maintenance Account 7710. 65060. Havey has agreed to hold their present pricing, terms and conditions for 2014. For Action Approved on consent agenda City Council Agenda March 24, 2014 Page 5 of 8 3/25/2014 9:22 AM (A3.8) Approval of Contract Extension with Ozinga Ready Mix Concrete for Purchase of Concrete Staff recommends City Council authorize the City Manager to execute a one year contract extension with Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street, Chicago, IL) for a total of $64,000 for the FY2014 purchase of concrete. Funding is provided by: $48,800 from Street and Alley Maintenance, Account 2670.65055; $7,600 from the Water Fund, Account 7115.65051; and $7,600 from the Sewer Fund, Account 7400.65051. For Action Approved on consent agenda (A3.9) Approval of Agreement with Infrastructure Engineering, Inc for Engineering Services for Central Street Improvement Project (Hartrey Avenue to Eastwood Avenue) (RFP 13-62) Staff recommends City Council authorize the City Manager to execute the agreement for engineering services for the Central Street Improvement Project in the amount of $297,950 with Infrastructure Engineering, Inc. (33 West Monroe Street, Suite 1540, Chicago, IL). Funding is provided by the FY2014 Capital Improvement Plan (CIP): from the Central Street Sidewalk Project 415924 for $275,000 and the Pedestrian Safety Improvements Project 416434 for $22,950. For Action Approved on consent agenda (A3.10)Approval of 2014 Motor Fuel Tax (MFT) Street Resurfacing Construction Contract with Chicagoland Paving (Bid 14-09) Staff recommends the City Council authorize the City Manager to execute the construction contract for the 2014 MFT Street Resurfacing Project with Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $1,119,900. Funding will be provided from the approved 2014 Motor Fuel Tax budget, Account 5100.66515. For Action Approved on consent agenda (A3.11)Approval of Additional Project Funding for Safe Routes to School Sidewalk Replacement and Curb Extension Construction Project Staff recommends that City Council authorize the City Manager to approve additional funding of $24,953.95 to the Illinois Department of Transportation for the local share of the Safe Route to School Sidewalk Replacement and Curb Extension Project. The lowest qualified bid for the project is $274,815.95, which is $24,953.95 over the previously authorized funding level. Funding will be provided by the FY2014 CIP Neighborhood Traffic Calming Project 415870. For Action Approved on consent agenda City Council Agenda March 24, 2014 Page 6 of 8 3/25/2014 9:22 AM (A4) Approval of Utilities SCADA System Upgrades Change Order No. 2 (Bid 11- 42) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the SCADA System Upgrades with Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI). This final change order will decrease the total value of the contract by $17,012.77 from $1,649,642.00 to $1,632,629.23 and increase the total contract time by 335 days. For Action Approved on consent agenda (A5) Resolution 17-R-14, FY2013 Budget Amendment Staff recommends adoption of Resolution 17-R-14, authorizing the City Manager to increase the total Fiscal Year 2013 appropriation by $2,278,752, to a new total of $256,214,008. For Action Approved on consent agenda (A6) Approval of Grant Agreement with the Illinois Historic Preservation Agency to Inventory and Record Landmark Properties Located Outside Local Historic Districts Staff recommends that the City Council authorize the City Manager to sign a grant agreement for $53,200 with the Illinois Historic Preservation Agency (IHPA) to inventory and record with the Cook County Recorder of Deeds designated Evanston landmarks located outside local Evanston Historic Districts. The grant is $37,240 to be reimbursed to the City, with the City’s match of $15,960. Following the March 10, 2014 Administration & Public Works Committee meeting, staff revisited the City contribution and was able to decrease the City’s financial expenditure to $3,990 through the increased utilization of volunteers. For Action Off consent agenda Approved 7-1 (A7) Approval of 2014 Special Events Calendar Staff recommends City Council approval of the 2014 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes four new proposed events; two of which are low-impact events that involve use of the lakefront path. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. For Action Approved on consent agenda City Council Agenda March 24, 2014 Page 7 of 8 3/25/2014 9:22 AM PLANNING AND DEVELOPMENT COMMITTEE (P1) Ordinance 36-O-14, Granting a Special Use for Commercial Indoor Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 36-O-14 granting a special use permit for Commercial Indoor Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury Avenue. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B2 Business District. The applicant requests suspension of the Rules for Introduction and Action on March 24, 2014. For Introduction and Action Suspension of the rules Approved 8-0 (P2) Ordinance 32-O-14, Granting Special Use for a Planned Development at 835 Chicago Avenue (Chicago and Main) The Plan Commission and City staff recommend the adoption of Ordinance 32- O-14, granting Planned Development approval to construct a nine-story mixed use commercial, office, and residential building at the southeast corner of Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue. For Introduction Introduced Referred back to Committee (P&D) HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE (O1) Approval of Consolidated Annual Performance and Evaluation Report (CAPER) for the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) programs for 2013 The Housing and Community Development Act Committee and staff recommend approval of the 2013 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER is posted on the City website at: www.cityofevanston.org/CAPER. The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2014 For Action Approved on consent agenda City Council Agenda March 24, 2014 Page 8 of 8 3/25/2014 9:22 AM APPOINTMENTS (APP1)For Appointment to: Commission on Aging Catherine O’Brien Parks and Recreation Board David Campbell Downtown Performing Arts Center Task Force Michael Corr, Representative, Evanston Chamber of Commerce Approved on consent agenda MEETINGS SCHEDULED THROUGH MARCH 2014 Upcoming Aldermanic Committee Meetings Wed, Mar 26 6 pm Transportation/Parking Committee Wed, Mar 26 7:30 pm Economic Development Committee Thurs, Mar 27 5:30 pm City-School Liaison Committee Fri, Mar 28 7 am Housing & Homelessness Commission Mon, Mar 31 7 pm City Council meeting Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.