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HomeMy WebLinkAbout03.10.2014 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 10, 2014 Administration & Public Works (A&PW) Committee meets at 6:00 p.m. Planning & Development (P&D) Committee is canceled tonight. City Council meeting will convene after the conclusion of the A&PW Committee meeting but no earlier than 7:00 pm ORDER OF BUSINESS (I) City Council Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements and Proclamations The Mayor thanked the Arrington Family for their support of the Lagoon renovation. (III) City Manager Public Announcements Women Out Walking Registration (IV) Communications: City Clerk Early voting will continue until 5pm on Saturday. Election day is 3/18. The Township meeting has been moved to March 25th. (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. A resident spoke in opposition to the use of asphalt on the Ladd Arboretum trail and expressed concern that renovating the trail would damage trees and plantings. City Council Agenda March 10, 2014 Page 2 of 7 3/11/2014 10:29 AM A resident urged the Council to consider making changes to the City’s drug policies. A resident announced the completion of the EvanstARTs report and presented the mayor with a hard copy. The report will be available in print at the Evanston Public Library and online. A business owner on Central Street expressed concern about a shortage of parking near her business on the western portion of Central Street. Bonnie Wilson, Evanston Township Assessor spoke to introduce the new Deputy Assessor, Mitzi Gibbs and to remind people to send in property tax exemptions. Appeals will begin April and the assessor’s office can assist residents with appeals and exemptions. Three residents spoke opposing the township dissolution. (VI) Consent Agenda: Alderman Rainey Approved 7-0 (VII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 8th Ward Alderman announced that Peckish Pig brewpub would be opening soon in the 8th Ward. The 1st Ward Alderman thanked staff for a successful Ward Meeting and recommended that the Human Services Committee take up the drug policy reforms proposed during citizen comment. The 2nd Ward Alderman announced that the upcoming Ward Meeting had been cancelled and would be rescheduled in April. City Clerk wished his wife a happy birthday. The 5th and 6th Ward Aldermen also wished the City Clerk’s wife a happy birthday. (IX) Executive Session (X) Adjournment City Council Agenda March 10, 2014 Page 3 of 7 3/11/2014 10:29 AM CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting February 24, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 2/23/14 $2,927,255.57 (A2) City of Evanston Bills 3/11/14 $2,579,238.84 Credit Card Activity as of January 31, 2014 – City Portion $127,461.00 Credit Card Activity as of January 31, 2014 – Library Portion $10,424.01 For Action APPROVED ON CONSENT AGENDA (A3.1) Approval of Estimated Annual User Charge for 2014 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the Estimated Annual User Charge for 2014 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount of $327,651.32. Funding is provided by the Water Fund (7110.62420), with a budget of $495,000 specifically allocated for MWRDGC sludge disposal fees. For Action APPROVED ON CONSENT AGENDA (A3.2) Approval of Green Bay Road Landscape Maintenance Contract Renewal with Landscape Concepts Management, Inc., (Bid 13-24) Staff recommends City Council authorize the City Manager to execute a one-year extension for the 2014 Green Bay Road Landscape Maintenance contract to the low bidder Landscape Concepts Management, Inc., Grayslake, IL, in the amount of $24,804.53. Funding for this project is included in the Landscape Maintenance Services Account (2655.62195) which has a total allocation of $120,000.00. For Action APPROVED ON CONSENT AGENDA (A3.3) Approval of Renewal of Single Source Building Automation Service Agreement for HVAC System with Siemens Building Technologies, Inc., Staff recommends approval of the renewal of the 2014 single source service agreement for the Building Automation System (BAS) at the Police Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin City Council Agenda March 10, 2014 Page 4 of 7 3/11/2014 10:29 AM Ct., Mount Prospect, IL) for all hardware/software and maintenance service visits. The total cost of the 2014 service agreement is $25,824. Funding is provided by the approved budget line items for service agreements in both Facilities Management and E911 business units. Account distribution is: $15,824 from Facilities (2677.62509) and $10,000 from E911 (5150.62509). For Action APPROVED ON CONSENT AGENDA (A3.4) Approval of Contract Award to Clauss Brothers, Inc., for the Arrington Lakefront Lagoon Renovation Project (Bid 14-07) Staff recommends that City Council authorize the City Manager to execute a contract for the Arrington Lakefront Lagoon Renovation Project with Clauss Brothers, Inc., (360 West Schaumburg Road, Streamwood, IL) in the amount of $1,387,525. Funding is provided by an Illinois Department of Natural Resources Grant of $400,000, a donation from the Arrington Foundation of $500,000, and by $586,533 from the City’s FY2014 Capital Improvement Plan. For Action APPROVED ON CONSENT AGENDA (A4) Approval of Grant Agreement with the Illinois Historic Preservation Agency to Inventory and Record Landmark Properties Located Outside Local Historic Districts Staff recommends that the City Council authorize the City Manager to sign a grant agreement with the Illinois Historic Preservation Agency (IHPA) to inventory and record with the Cook County Recorder of Deeds designated Evanston landmarks located outside local Evanston Historic Districts. The Grant is in the amount of $37,240 to be reimbursed to the City, with the City’s match in the amount of $15,960, for a total project cost of $53,200. The City’s share will be $7,980 in-kind (i.e. City staff time and the contribution of qualified volunteers) plus $7,980 expenditure from Community Development budget. For Action HELD IN COMMITTEE (A5) Approval of Ladd Arboretum Preliminary Design Submission to the Illinois Department of Transportation Staff recommends City Council approval to submit the preliminary plans for the Ladd Arboretum Project to the Illinois Department of Transportation (IDOT) and to proceed with the project’s Phase II for the final design and the construction plans. For Action REMOVED FROM CONSENT AGENDA PASSED 7-0 City Council Agenda March 10, 2014 Page 5 of 7 3/11/2014 10:29 AM (A6) Resolution 2-R-14, Service Agreement between the City of Evanston and Evanston Community Media Center Staff recommends City Council authorize the City Manager to execute a service agreement with the Evanston Community Media Center also known as Evanston Community Television (ECTV) for the not-to-exceed amount of $51,600 for FY2014 and $51,600 for FY2015 for audio and visual recording of meetings and the operation of a public access television channel. Funding is provided by Contribution to Other Agencies Account (1510.62665). For Action APPROVED ON CONSENT AGENDA (A7) Resolution 3-R-14, Evanston Community Media Center Lease Agreement for Space at the Municipal Service Center Staff recommends that City Council approve Resolution 3-R-14 authorizing the City Manager to lease space within the City’s Service Center to Evanston Community Media Center also known as Evanston Community Television (ECTV) from January 1, 2014 to December 31, 2015. For Action APPROVED ON CONSENT AGENDA (A8) Resolution 10-R-14 Authorizing the City Manager to Accept Donation of Solar Panels from Alternative Transportation for Chicagoland Staff recommends City Council authorize the City Manager to accept the donation of 20 kW of solar panels from Alternative Transportation for Chicagoland to be installed at the Ecology Center and Fleetwood-Jourdain Community Center. For Action APPROVED ON CONSENT AGENDA (A9) Ordinance 30-O-14, Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor License Fees. Local Liquor Commissioner recommends approval of Ordinance 30-O-14, “Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor License Fees.” Class U licenses authorize the sale of beer and wine for consumption to patrons of a theater presenting live stage performances. The Local Liquor Commissioner recommends that the City of Evanston Class U Liquor License be amended to a $500.00 annual fee from the current $1,300.00 fee. This ordinance was introduced at the February 24, 2014 City Council meeting. For Action APPROVED ON CONSENT AGENDA PLANNING AND DEVELOPMENT COMMITTEE MEETING HAS BEEN CANCELED FOR MARCH 10, 2014 City Council Agenda March 10, 2014 Page 6 of 7 3/11/2014 10:29 AM HUMAN SERVICES COMMITTEE (H1) Approval of Township of Evanston February 2014 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of February 2014. The total approved by Human Services Committee is $124,599.47. Funding is provided by the Township budget. For Action APPROVED ON CONSENT AGENDA (H2) Approval of Torrens Grant Expenditure Staff recommends the approval of $10,000 payment for the lead rehabilitation of the property located at 1409 Washington Street. Lead sources have been abated from the address and a clearance was performed certifying the abatement. The City has received funds in the amount of $20,000 from the Cook County Health and Hospital System specifically for this property and the administration of the 2013 grant. For Action APPROVED ON CONSENT AGENDA (H3) Approval of Amendment to the Service Provider Agreement with Presence Behavioral Health Staff recommends approval of the Amendment to the Service Provider Agreement between Presence Behavioral Health (Presence Health) and the City of Evanston entered into on March 1, 2013 for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $73,333.33. The Amendment will add twelve (12) months and thereby change the end date of the Agreement from December 31, 2013 to December 31, 2014. Funding is provided by the Community Purchased Services Program in the Health Department. Funds will be transferred from the City Manager’s Contingency account 1525.68205 which has a budget of $258,200. For Action APPROVED ON CONSENT AGENDA ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Financial Assistance through the Façade Improvement Program for GMWC, LLC dba Just Turkey Restaurant The Economic Development Committee and staff recommend approval of financial assistance for a façade improvement project for GMWC, LLC dba Just Turkey Restaurant located at 2430 Main Street (PIN: 10-24-300-062-0000) on a 50/50 cost sharing basis in an amount not to exceed $2,090. Funding is provided City Council Agenda March 10, 2014 Page 7 of 7 3/11/2014 10:29 AM by the Economic Development Fund’s Business District Improvement Fund (5300.65522) with a FY2014 budget of $147,000. For Action APPROVED ON CONSENT AGENDA APPOINTMENTS (APP1) For Reappointment to: Firefighter’s Pension Board Joseph Romano M/W/EBE Development Committee Schona Buranda M/W/EBE Development Committee Donna Su Sign Review and Appeals Board Thomas Keith APPROVED ON CONSENT AGENDA MEETINGS SCHEDULED THROUGH MARCH 2014 Upcoming Aldermanic Committee Meetings Tues, Mar 11 7:30 pm Housing & Community Dev Act Ctte Wed, Mar 12 7 pm Northwestern University/City Committee Wed, Mar 19 6:30 pm M/W/EBE Advisory Committee Mon, Mar 24 6 pm A&PW, P&D, City Council meetings Wed, Mar 26 6 pm Transportation/Parking Committee Wed, Mar 26 7:30 pm Economic Development Committee Thurs, Mar 27 5:30 pm Emergency Telephone System Board Thurs, Mar 27 5:30 pm City-School Liaison Committee Fri, Mar 28 7 am Housing & Homelessness Commission Mon, Mar 31 7 pm City Council meeting Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.