Loading...
HomeMy WebLinkAbout02.24.2014 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 24, 2014 Administration & Public Works (A&PW) Committee meets at 6:00 p.m. Planning & Development (P&D) Committee is cancelled tonight. City Council meeting will convene after the conclusion of the A&PW Committee meeting but no earlier than 7:15 pm ORDER OF BUSINESS (I) City Council Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements and Proclamations (III) City Manager Public Announcements First Night Update Fire Department 2013 Annual Report Report on Pothole Repairs & Snow Response (IV) Communications: City Clerk a. The Dajae Coleman award ceremony will be held at 6:00 on March 2nd at Koi. b. 41 citizens petitioned to hold a township meeting on March 1st. (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business: Robert Crown Center Project (VII) Consent Agenda: Alderman Rainey City Council Agenda February 24, 2014 Page 2 of 8 2/25/2014 9:02 AM Passed 7-0. (VIII) Report of the Standing Committees Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Holmes (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} The 7th Ward Alderman announced that a combined meeting of the 5th and 7th Wards will be held Thursday, February 27th at 7:00 in Lewis Hall on the Northwestern Campus. The 1st Ward Alderman announced that the next 1st Ward meeting would be held at 7:00 on Tuesday, March 3rd at the Library. (X) Executive Session (XI) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) Robert Crown Redevelopment Project Staff recommends that City Council discuss and provide direction on next steps for the Robert Crown Redevelopment Project. Staff will present a summary report at the February 24, 2014 City Council meeting. For Discussion (SP2) Resolution 11-R-14 Authorizing Illinois Department of Natural Resources (IDNR) Grant Application for the Robert Crown Center Project Staff recommends that City Council adopt Resolution 11-R-14 authorizing the application for an Illinois Park and Recreational Facility Construction (PARC) reimbursement grant from the IDNR to fund the Robert Crown Center Construction Project in the amount of $2.5 million. For Action Approved 7-0 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting February 10, 2014 For Action City Council Agenda February 24, 2014 Page 3 of 8 2/25/2014 9:02 AM Approved on consent agenda. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 2/09/14 $2,934,237.37 (A2) City of Evanston Bills 2/25/14 $1,726,291.26 For Action Approved on consent agenda. (A3.1) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support Sole Source Agreement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 1, 2014 through August 31, 2014 with Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's JD Edwards- EnterpriseOne software in the amount of $70,409.43. Funding is provided by the Computer Licensing and Support account (1932.62340) with a 2014 Budget of $167,000. For Action Approved on consent agenda. (A3.2) Approval of Contract with Mid American Water for 2014 Water Distribution System Materials (Bid 14-06) Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2014 Distribution System Materials with Mid American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of $64,739.55. Funding is provided by the Water Fund Account 7115.65055 with a FY 2014 budget allocation of $130,000. For Action Approved on consent agenda. (A3.3) Approval of One-year Contract Extension for the 2013 Granular Materials Contract with G&M Trucking, Inc. (Bid 13-05) Staff recommends that City Council authorize the City Manager to execute the one-year contract extension of the 2013 Granular Materials contract to G&M Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $34,747.50. Funding is provided as follows: $20,000.00 from the Water Fund Account 7115.65055 and $14,747.50 from the Sewer Fund Account 7400.65055. For Action Approved on consent agenda. (A3.4) Approval of Contract with Lake Erie Diving, Inc. for the 48-Inch Diameter Water Intake Improvements (Bid 14-03) City Council Agenda February 24, 2014 Page 4 of 8 2/25/2014 9:02 AM Staff recommends that City Council authorize the City Manager to award a contract in the amount of $1,388,272 to Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville, OH) for the 48-Inch Diameter Intake Improvements, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $1,777,138 for this project. For Action Approved on consent agenda. (A3.5) Approval of Supervisory Control and Data Acquisition (SCADA) Support Services Agreement with CDM Smith (RFP 14-02) Staff recommends City Council authorize the City Manager to execute a two-year agreement for SCADA Integration Services with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $133,000. Funding is provided by the Water Fund. For FY14, this project has a budget of $108,000 ($70,000 in Account 7100.62245 and $38,000 in Account 7100.65070). For FY15, $25,000 will be budgeted for on-call support services, which is included in the two-year agreement. For Action Approved on consent agenda. (A3.6)Approval of Maintenance Contract Extensions with DataPark, Inc. and Revcon Technology Group., Inc. for the Maintenance of Parking Access and Revenue Control Systems Staff recommends that the City Council authorize the City Manager to extend the maintenance contracts with DataPark, Inc., (1631 Neptune Drive, San Leandro, CA) and Revcon Technology Groups, Inc., (1715 Courtland Court, Addison, IL) to provide maintenance for the DataPark Parking Access and Revenue Control System and the audio and camera surveillance portion for the City’s three downtown parking garages on a month-by-month basis for 6 months in the amount of $14,667.60 per month. Funding is provided by the Parking Fund accounts (7025.62509, 7036.62509 and 7037.62509). For Action Approved on consent agenda. (A3.7)Approval of Tree Inventory and GPS Services Agreement with Davey Resource Group (RFP 13-22) Staff recommends that City Council authorize the City Manager to execute a contract with Davey Resource Group (1500 North Mantua Street, Kent, OH) to perform an inventory and GPS services for all public trees in the amount of $122,000. Funding for this project is included in the approved FY2014 CIP budget, which has a line item allocation of $250,000 for Public Tree Inventory and Cityworks Implementation. For Action Approved on consent agenda. City Council Agenda February 24, 2014 Page 5 of 8 2/25/2014 9:02 AM (A3.8) Approval of Purchase of Three Sidewalk Tractor Plows from Atlas Bobcat and Russo’s Power Equipment, Inc. Staff recommends City Council approval for the purchase of three (3) sidewalk tractors with v-plows, rotary broom, and snow blower attachments in the amount of $169,867 as follows: two Toolcat plows from Atlas Bobcat (5000 N River Road, Schiller Park, IL) in the amount of $140,846, and one Kubota plow from Russo’s Power Equipment, Inc. (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $29,021. Funding is provided by the Streets and Sanitation Budget (2665.65625) and the Fleet Equipment Replacement Fund (7780.65550). For Action Approved on consent agenda. (A3.9) Approval of Vehicle Purchase of 12-Passenger Van for Parks Recreation and Community Services from Currie Motors Staff recommends City Council approval for the replacement purchase of one (1) 12-passenger van for the Parks, Recreation, and Community Services Department in the total amount of $25,218 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL). Funding is provided by the Equipment Replacement Fund account (7780.65550) which has a budget of $2,694,000. For Action Approved on consent agenda. (A3.10)Approval of 2014 Tire Purchases from Wentworth Tire Service Staff recommends approval of tire purchases for the 2014 Fiscal Year in the amount of $65,000 from Wentworth Tire Service (300 North York Road, Bensenville, IL). Wentworth Tire Service is an authorized distributor of tires within the State Bid Award #4017031. Funding is provided by the Fleet Services account for Tires and Tubes (7710.65065). The FY 2014 budget has an approved amount of $90,000 for tire purchases and tire repair services. For Action Approved on consent agenda. (A4) Ordinance 29-O-14, Sale of Surplus Fleet Vehicle Staff recommends that City Council adopt Ordinance 29-O-14 which directs the City Manager to offer a vehicle owned by the City for sale through public auction at the special Northwest Municipal Vehicle Auction being sponsored by Manheim Auto Auctions on or around Tuesday, April 28, 2014. This vehicle is presently out of service. For Introduction Held. (A5) Ordinance 33-O-14, Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Greenleaf Street and Hartrey Avenue Staff recommends adoption of Ordinance 33-O-14 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a City Council Agenda February 24, 2014 Page 6 of 8 2/25/2014 9:02 AM 3-Way Stop Control at the intersection of Greenleaf Street and Hartrey Avenue. Funding is provided by the General Fund-Traffic Control Supplies (2670.65115), with a budget of $40,000 for FY 2014. For Introduction Suspension of the rules – for introduction & action. Approved 7-0. (A6) Ordinance 19-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22, to Include Additional Streets to Evanston Resident Only Parking The Transportation/Parking Committee and staff recommend that the City Council amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District Subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week to include the area north of Howard Street to and including Mulford Street and east of Custer Avenue to the Metra (Union Pacific) tracks. For Introduction Suspension of the rules – for introduction & action. Approved 7-0. (A7) Ordinance 27-O-14, Decreasing the Number of Class C Liquor Licenses for Taco Diablo, LLC d/b/a Taco Diablo Staff recommends City Council adoption of Ordinance 27-O-14, amending Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, by decreasing the number of authorized Class C liquor licenses from twenty-four (24) to twenty- three (23), due to the closing of Taco Diablo, 1029 Davis Street. For Introduction Suspension of the rules – for introduction & action. Approved 7-0. (A8) Ordinance 28-O-14, Decreasing the Number of Class D Liquor Licenses for Konishi, Inc. d/b/a Lulu’s Dim Sum and Then Sum Staff recommends City Council adoption of Ordinance 28-O-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-nine (29) to twenty- eight (28), due to the closing of Konishi, Inc. d/b/a Lulu’s Dim Sum and Then Sum, 804 Davis Street. For Introduction Suspension of the rules – for introduction & action. Approved 7-0. (A9) Ordinance 31-O-14, Decreasing the Number of Class D Liquor Licenses for E. Hsieh, Inc. d/b/a Pine Yard Restaurant Staff recommends City Council adoption of Ordinance 31-O-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing City Council Agenda February 24, 2014 Page 7 of 8 2/25/2014 9:02 AM the number of authorized Class D liquor licenses from twenty-eight (28) to twenty-seven (27), due to the closing of E. Hsieh, Inc. d/b/a Pine Yard Restaurant, 1033 Davis Street. For Introduction Suspension of the rules – for introduction & action. Approved 7-0. (A10) Ordinance 30-O-14, Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor License Fees. Local Liquor Commissioner recommends approval of Ordinance 30-O-14, “Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor License Fees.” Class U licenses authorize the sale of beer and wine for consumption to patrons of a theater presenting live stage performances. The Local Liquor Commissioner recommends that the City of Evanston Class U Liquor License be amended to a $500.00 annual fee from the current $1,300.00 fee. For Introduction Approved on consent agenda. PLANNING AND DEVELOPMENT COMMITTEE (P1) Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia Express, at 1009 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 25-O-14 granting a special use permit for a Type 2 Restaurant, Asia Express, at 1009 Davis Street. The requested special use permit will bring a new quick-serve restaurant to the city and will utilize a currently vacant space in the downtown. This Ordinance was introduced at the February 10, 2014 City Council meeting. For Action Approved on consent agenda. APPOINTMENTS (O1) For Appointment to: Commission on Aging William Green Commission on Aging Mary Signatur Environment Board Garth Huskey Environment Board Linda Young Environment Board Husayn Allmart Environment Board Jamal Bowleg Housing and Homelessness Commission Ellen Cushing Mental Health Board Melanie Race Plan Commission Carol Goddard City Council Agenda February 24, 2014 Page 8 of 8 2/25/2014 9:02 AM Plan Commission Andrew Pigozzi Utilities Commission Mark White Approved 7-0. MEETINGS SCHEDULED THROUGH MARCH 2014 Upcoming Aldermanic Committee Meetings Mon, Mar 3 6 pm Rules Committee Mon, Mar 3 7:30 pm Human Services Committee Mon, Mar 10 6 pm A&PW, P&D, City Council meetings Tues, Mar 11 7:30 pm Housing & Community Dev Act Ctte Wed, Mar 12 7 pm Northwestern University/City Committee Mon, Mar 17 7 pm City Council meeting Wed, Mar 19 6:30 pm M/W/EBE Advisory Committee Mon, Mar 24 6 pm A&PW, P&D, City Council meetings Wed, Mar 26 6 pm Transportation/Parking Committee Wed, Mar 26 7:30 pm Economic Development Committee Thurs, Mar 27 5:30 pm Emergency Telephone System Board Thurs, Mar 27 5:30 pm City-School Liaison Committee Fri, Mar 28 7 am Housing & Homelessness Commission Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.