HomeMy WebLinkAbout04.08.14 Packet
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, April 8, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
Township Board meeting and City Council meeting will convene after
conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Annual Town Meeting
(II) Roll Call – Begin with Alderman Fiske
(III) Mayor Proclamations and Public Announcements
St. Mark’s Protestant Episcopal Church 150th Anniversary
National Library Week, April 13-19
2013 Library Annual Report
(IV) City Manager Public Announcements
(V) Communications: City Clerk
(VI) Public Hearing: TEFRA Hearing on the Proposed Issuance by the City of Revenue
Bonds, Series 2014 (Chiaravalle Montessori School)
(VII) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item or
topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VIII) Consent Agenda: Alderman Rainey
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City Council Agenda April 8, 2014 Page 2 of 9
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Rainey
Human Services - Alderman Holmes
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of March 24, 2014
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through March 23, 2014 $2,670,255.30
(A2) City of Evanston Bills -- April 9, 2014 $3,381,156.82
City of Evanston Credit Cards through February 28, 2014 $ 120,686.35
For Action
(A3.1) Approval of Agreement with CDM Smith for Reservoir and Clearwell
Planning Study (RFP 14-10)
Staff recommends City Council authorize the City Manager to execute an
agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of
$86,359. Funding is provided by the Water Fund, Account 733126.62140, with a
budget of $100,000 for FY 2014. This item was held in Committee on March 24,
2014.
For Action
(A3.2) Approval of Tree Purchase from Suburban Tree Consortium for Spring
Planting
Staff recommends approval of the purchase of 312 trees and planting services
for 150 trees from Suburban Tree Consortium (STC) in the amount of
$77,536.76. Funding for this purchase is provided from two sources: 1) Parks &
Forestry Maintenance Account 2655.65005, with a total budget of $150,300
which is used for both the spring and fall planting seasons; and 2) the “Replant
Express” program, which allows residents to pay $250 (the cost of the tree plus
delivery) to be added to the planting list immediately.
For Action
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City Council Agenda April 8, 2014 Page 3 of 9
(A3.3) Approval of Contract with Sunrise Tree Service Company for 2014 Dutch
Elm Injection Program ( Bid14-15)
Staff recommends City Council authorize the City Manager to execute a contract
in the amount of $761,745 with Sunrise Tree Service Company (110 Midlothian
Road, Hawthorne Woods, IL) for the 2014 Dutch Elm Disease Control Program.
Funding is provided by FY2014 approved one-time expenditures in the amount of
$200,000 and reserve funds set aside from previous years in the amount of
$557,216 (Account 100.41332). The balance of funding for this contract ($4,529)
will be made up using a portion of the $46,000 remaining in General Fund Dutch
Elm Disease Account (2655.62496).
For Action
(A3.4) Approval of Contract Extension with Golf Mill Ford Inc. for Ford Original
Equipment Manufacturer (OEM) Parts (Bid 12-118)
Staff recommends City Council authorize the City Manager to execute the
agreement for a one-year contract extension for the purchase of Ford Original
Equipment Manufacturer (OEM) parts in the amount of $88,500 with Golf Mill
Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding for this purchase will
be from the Major Maintenance, Materials to Maintain Autos Account
(7710.65060).
For Action
(A3.5 Approval of Contract Extension with Arrow Road Construction for Hot Mix
Asphalt (Bid 12-34)
Staff recommends City Council authorize the City Manager to execute the
agreement for a one-year contract extension for the purchase of 500 tons of
modified hot mix asphalt at a cost of $52 per ton and 300 tons of modified hot
mix binder at the cost of $44 per ton with Arrow Road Construction dba Healy
Asphalt (3401 South Busse Road, Mt. Prospect, IL) for Fiscal Year 2014 for a
cost of $39,200. Funding is provided by the FY 2014 General Fund Street and
Alley Account (2670.65055), the Water Fund Account (7115.65051), and the
Sewer Fund Account (7400.65051).
For Action
(A3.6) Approval of Purchase of Davis Streetscape Furniture from Landscapeforms
Staff recommends City Council approval of the single source purchase of the
streetscape furniture items for Davis Street from Landscapeforms (431 Lawndale
Avenue, Kalamazoo, MI) in the amount of $51,006.00. Funding is provided by:
$22,952.70 from the Washington National TIFF; and $28,053.30 from the CIP
Fund (416438).
For Action
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City Council Agenda April 8, 2014 Page 4 of 9
(A4) Resolution 14-R-14 Authorization for the City Manager to Negotiate and
Execute Residential Lease for 631 Howard Street, Unit 2
Staff recommends that City Council approve Resolution 14-R-14 authorizing the
City Manager to execute a residential lease with Anne Carlson and Cody Modeer
for an apartment located at 631 Howard Street, Unit 2.
For Action
(A5) Resolution 22-R-14 Authorization for the City Manager to Negotiate and
Execute Residential Lease for 631 Howard Street, Unit 1
Staff recommends that City Council approve Resolution 22-R-14 authorizing the
City Manager to execute a residential lease with Marcus T. Yakhnis and Nicole
M. Mickels for an apartment located at 631 Howard Street, Unit 1.
For Action
(A6) Resolution 13-R-14, Authorizing City Manager to Execute a License
Agreement with Chiaravalle Montessori School for Use of Currey Park to
locate Temporary Mobile Classrooms
Staff recommends approval of Resolution 13-R-14 to authorize the City Manager
to execute a license agreement with Chiaravalle Montessori School
(“Chiaravalle”) for use of a portion of Currey Park to locate temporary mobile
classrooms for a 10-month period.
For Action
(A7) Resolution 20-R-14, Authorizing City Manager to Execute an Easement
Agreement with Chiaravalle Montessori School
Staff recommends approval of Resolution 20-R-14 to authorize the City Manager
to execute an easement agreement with Chiaravalle Montessori School
(“Chiaravalle”) to provide for easements for the benefit of Chiaravalle on and
under the City’s park property commonly known as “Currey Park”.
For Action
(A8) Ordinance 51-O-14, Approving and Authorizing Revenue Bonds and
Related Matters Thereto (Chiaravalle Conduit Financing)
Staff recommends City Council approval of Ordinance 51-O-14 as introduced, for
purposes of final action on April 28, 2014. Chiaravalle has requested the City act
as the conduit financing authority for their debt issuance as a part of the
expansion of their renovations originally started with the City’s initial conduit debt
issuance in April 2010. The City will not incur a liability to repay this debt in the
event of a default by Chiaravalle.
For Introduction
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City Council Agenda April 8, 2014 Page 5 of 9
(A9) Ordinance 41-O-14 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Broadway Avenue and Jenks Street
Staff recommends adoption of Ordinance 41-O-14 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Broadway Avenue and Jenks Street.
For Introduction
(A10) Ordinance 42-O-14, Amending Class P-1 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 42-
O-14. Class P-1 liquor license is the craft brewery license. Several different
licensees and license applicants will be operating in the City. Each licensee has
different business models regarding product sampling or sale in their taprooms.
The requirements of food service are more clearly defined in this Code
amendment in order to match the scale of food service required, to the amount of
craft beer offered for sampling and sold for on-site tasting.
For Introduction
(A11) Ordinance 43-O-14, Decreasing the Number of Class C Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 43-O-14 which decreases
the number of authorized Class C liquor licenses from 23 to 22, due to issuance
of an upgraded liquor license C-1 to La Macchina Café, LLC d/b/a La Macchina
Café (“Company”), 1620 Orrington Avenue.
For Introduction
(A12) Ordinance 44-O-14, Increasing the Number of Class C-1 Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 44-O-14 which increases
the number of authorized Class C-1 liquor licenses from five to six to permit
issuance to La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620
Orrington Avenue.
For Introduction
(A13) Ordinance 45-O-14, Decreasing the Number of Class I Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street.
Staff recommends City Council approval of Ordinance 45-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(I), as amended, to decrease the
number of authorized Class I liquor licenses from one to zero due to issuance of
an upgraded Class D liquor license to Ward Eight LLC d/b/a Ward Eight
(“Company”), 629 Howard Street.
For Introduction
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City Council Agenda April 8, 2014 Page 6 of 9
(A14) Ordinance 46-O-14, Increasing the Number of Class D Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street
Staff recommends City Council approval of Ordinance 46-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the
number of authorized Class D liquor licenses from 49 to 50 to permit issuance to
Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street.
For Introduction
(A15) Ordinance 49-O-14, Increasing the Number of Class P-1 Liquor Licenses for
Common Culture Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago
Avenue, Suite E2
Staff recommends City Council approval of Ordinance 49-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(P-1), as amended, to increase
the number of authorized Class P-1 liquor licenses from one to two, and permit
issuance of a Class P-1 license to Common Culture Beer Co., d/b/a Sketchbook
Brewing Co. (“Company”), 825 Chicago Avenue, Suite E2.
For Introduction
(A16) Ordinance 40-O-14, Recognizing the Cessation of Evanston Township and
Codifying the City’s Assumption of the Duties and Obligations of Evanston
Township
Staff recommends City Council adoption of Ordinance 40-O-14. This ordinance
is companion legislation to Ordinance 52-O-14. A companion resolution, 1T-R-
14, will be on the agenda for action by the Town Board at the April 28, 2014
meeting. That resolution will discontinue, abolish, and cease Township
operations as of April 30, 2014.
For Introduction
(A17) 52-O-14, Creating the City of Evanston General Assistance Fund and
Defining Other City Duties and Obligations
Staff recommends City Council adoption of Ordinance 52-O-14. This ordinance
is companion legislation to Ordinance 40-O-14.
For Introduction
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City Council Agenda April 8, 2014 Page 7 of 9
PLANNING & DEVELOPMENT COMMITTEE
(P1) Resolution 18-R-14 Designating the Portion of Emerson Street between
Asbury Avenue and Green Bay Road with the Honorary Street Name Sign,
“Hecky Powell Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of Resolution 18-R-14 designating honorary “Hecky Powell Way.”
For Action
(P2) Resolution 19-R-14 Designating the Portion of Dodge Avenue between Main
Street and Lee Street with the Honorary Street Name Sign, “Crown Family
Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of Resolution 19-R-14 designating honorary “Crown Family Way.”
For Action
(P3) Ordinance 48-O-14, Granting a Special Use for a Type 2 Restaurant,
Starbucks, and a Drive-Through Facility at 1901 Dempster Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 48-O-14 granting a special use permit for a Type 2 Restaurant,
Starbucks, and a drive-through facility at 1901 Dempster Street. The building on
the property was previously a Kentucky Fried Chicken, but has been vacant for
over three years. Request Suspension of the Rules for Introduction and Action by
City Council on April 8, 2014.
For Introduction and Action
(P4 and P5) The Plan Commission and City staff recommend the adoption of either
Ordinance 47-O-14 or Ordinance 53-O-14 to grant approval of a Planned Development
to construct an eight-story extended stay hotel located at 1515 Chicago Avenue. Two
ordinances are presented for consideration. Ordinance 47-O-14 requires preservation of
an elm tree; Ordinance 53-O-14 permits removal of an elm tree.
(P4) Ordinance 47-O-14, Granting a Special Use Permit for a Planned
Development, 1515 Chicago Avenue, and Requires Preservation of an Elm
Tree
Per the recommendation made by the Plan Commission, Ordinance 47-O-14
requires the applicant to preserve the existing elm tree in the rear of the property.
For Introduction
(P5) Ordinance 53-O-14, Granting a Special Use Permit for a Planned
Development, 1515 Chicago Avenue, and Permits Removal of an Elm Tree
Ordinance 53-O-14 allows the applicant to remove the existing elm tree in the
rear of the property, but the applicant must install a new 9-inch caliper tree in the
southeast corner of the property and provide additional parking.
For Introduction
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City Council Agenda April 8, 2014 Page 8 of 9
HUMAN SERVICES COMMITTEE
(H1) Township Payroll and Bills for March 2014
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
March 2014 in the amount of $161,396.49. Funding provided by the Township
budget.
For Action
(H2) Evanston Animal Care and Control Operations
It is recommended that the City Council: 1) receive the report; 2) approve the City
of Evanston Animal Control Policy; 3) approve the Volunteer Animal Organization
Partnership Policy; 4) direct the City Manager to create an Evanston Animal
Shelter Fund to receive donations for the Animal Shelter; 5) introduce Ordinance
54-O-14 creating the Evanston Board of Animal Care and Control; 6) receive and
file report from Corporation Counsel on legal options regarding donations
received to support the Evanston Animal Shelter; 7) provide direction to City
Manager regarding City reimbursement of costs regarding volunteer rescue
activities.
If C.A.R.E. wishes to negotiate a new one year agreement with the City pursuant
to the Animal Control Policy and Volunteer Animal Organization Partnership
Policy it is recommended that the City Council direct the City Manager to
negotiate such agreement and return to the City Council on April 28, 2014 with
agreement for review and approval.
If C.A.R.E. declines to negotiate a new agreement it is recommended that the
City Council: 1) authorize the City Manager to issue notice to C.A.R.E. ceasing
relationship with City at the Evanston Animal Shelter and to work with C.A.R.E. to
vacate the animal shelter no later than 5:00 PM Friday May 9, 2014; 2) direct the
City Manager to issue a Request for Qualifications to volunteer animal
organizations to express interest in working at Evanston Animal Shelter no later
than Friday April 25, 2014; 3) direct the City Manager to return to the City Council
on April 28, 2014 with status report on these activities.
For Action
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City Council Agenda April 8, 2014 Page 9 of 9
ECONOMIC DEVELOPMENT
(O1) Resolution 15-R-14, Authorizing the City Manager to Execute a TIF
Forgivable Loan Agreement and Promissory Note with Autobarn Motors,
Ltd.
Economic Development Committee and staff recommend approval of Resolution
15-R-14, which authorizes the City Manager to execute a TIF Forgivable Loan
Agreement and Promissory Note with Autobarn Motors, Ltd. This agreement
provides funding in an amount not to exceed $2.5 million from the
Howard/Hartrey Tax Increment Financing (TIF) District to Autobarn for
rehabilitation of the property located at 222 Hartrey Avenue.
For Action
(O2) Resolution 12-R-14, Authorizing the City Manager to Execute a Sales Tax
Sharing Agreement with Autobarn Motors, Ltd.
Economic Development Committee and staff recommend approval of Resolution
12-R-14, which authorizes the sharing of the City’s portion of the sales tax
remitted by Autobarn on a 50/50 sharing basis for a period no greater than 48
months.
For Action
MEETINGS SCHEDULED THROUGH APRIL 2014
Upcoming Aldermanic Committee Meetings:
Wed, Apr 16 6:30 pm M/W/EBE Advisory Committee
Tues, Apr 22 7:30 pm Housing & Community Development Act Ctte
Wed, Apr 23 6 pm Transportation/Parking Committee
Wed, Apr 23 7:30 pm Economic Development Committee
Fri, Apr 25 7 am Housing & Homelessness Commission
Mon, Apr 28 6 pm A&PW, P&D, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
4/4/2014 3:08 PM 9 of 537
ANNUAL TOWN MEETING
NOTICE IS HEREBY GIVEN
To the legal voters, residents of the Town of Evanston
in the County of Cook and State of Illinois, that the
Annual Town Meeting of said Town will take place on
Tuesday, April 8, 2014
Being the second Tuesday of said month at the hour of 7:00 PM. At for the
transaction of the miscellaneous business of the said town; and after a
Moderator having been elected, will proceed to hear and consider reports of
officers, and decide on such measures as may, in pursuance of law, come
before the meeting; and especially to consider and decide the following
AGENDA
1. Call to Order – Town Clerk, Hon. Rodney Greene, MMC
2. Pledge Allegiance to the Flag
3. Announcement of Legal Notice of Publication – Town Clerk, Hon. Rodney Greene,
MMC
4. Administration of Oath for Moderator
5. Approval of Minutes of 2013 Annual Town Meeting
6. Financial Report – Town Clerk, Hon. Rodney Greene, MMC
7. Annual Report - Town Supervisor, Mr. Wally Bobkiewicz
8. Annual Report – Town Assessor, Hon. Bonnie Wilson
9. Citizen Comments (each speaker will have 6 minutes)
10. Motion to approve next Annual Town Meeting (Tuesday, April 14, 2015)
10 of 537
11. Old Business
12. New Business
13. Adjournment
11 of 537
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Tuesday, April 8, 2014
6 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF March 24, 2014
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through March 23, 2014 $2,670,255.30
(A2) City of Evanston Bills -- April 9, 2014 $3,381,156.82
City of Evanston Credit Cards through February 28, 2014 $ 120,686.35
For Action
(A3.1) Approval of Agreement with CDM Smith for Reservoir and Clearwell
Planning Study (RFP 14-10)
Staff recommends City Council authorize the City Manager to execute an
agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of
$86,359. Funding is provided by the Water Fund, Account 733126.62140, with a
budget of $100,000 for FY 2014. This item was held in Committee on March 24,
2014.
For Action
(A3.2) Approval of Tree Purchase from Suburban Tree Consortium for Spring
Planting
Staff recommends approval of the purchase of 312 trees and planting services
for 150 trees from Suburban Tree Consortium (STC) in the amount of
$77,536.76. Funding for this purchase is provided from two sources: 1) Parks &
Forestry Maintenance Account 2655.65005, with a total budget of $150,300
which is used for both the spring and fall planting seasons; and 2) the “Replant
Express” program, which allows residents to pay $250 (the cost of the tree plus
delivery) to be added to the planting list immediately.
For Action
Rev. 4/4/2014 2:40:38 PM 12 of 537
(A3.3) Approval of Contract with Sunrise Tree Service Company for 2014 Dutch
Elm Injection Program ( Bid14-15)
Staff recommends City Council authorize the City Manager to execute a contract
in the amount of $761,745 with Sunrise Tree Service Company (110 Midlothian
Road, Hawthorne Woods, IL) for the 2014 Dutch Elm Disease Control Program.
Funding is provided by FY2014 approved one-time expenditures in the amount of
$200,000 and reserve funds set aside from previous years in the amount of
$557,216 (Account 100.41332). The balance of funding for this contract ($4,529)
will be made up using a portion of the $46,000 remaining in General Fund Dutch
Elm Disease Account (2655.62496).
For Action
(A3.4) Approval of Contract Extension with Golf Mill Ford Inc. for Ford Original
Equipment Manufacturer (OEM) Parts (Bid 12-118)
Staff recommends City Council authorize the City Manager to execute the
agreement for a one-year contract extension for the purchase of Ford Original
Equipment Manufacturer (OEM) parts in the amount of $88,500 with Golf Mill
Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding for this purchase will
be from the Major Maintenance, Materials to Maintain Autos Account
(7710.65060).
For Action
(A3.5 Approval of Contract Extension with Arrow Road Construction for Hot Mix
Asphalt (Bid 12-34)
Staff recommends City Council authorize the City Manager to execute the
agreement for a one-year contract extension for the purchase of 500 tons of
modified hot mix asphalt at a cost of $52 per ton and 300 tons of modified hot
mix binder at the cost of $44 per ton with Arrow Road Construction dba Healy
Asphalt (3401 South Busse Road, Mt. Prospect, IL) for Fiscal Year 2014 for a
cost of $39,200. Funding is provided by the FY 2014 General Fund Street and
Alley Account (2670.65055), the Water Fund Account (7115.65051), and the
Sewer Fund Account (7400.65051).
For Action
(A3.6) Approval of Purchase of Davis Streetscape Furniture from Landscapeforms
Staff recommends City Council approval of the single source purchase of the
streetscape furniture items for Davis Street from Landscapeforms (431 Lawndale
Avenue, Kalamazoo, MI) in the amount of $51,006.00. Funding is provided by:
$22,952.70 from the Washington National TIFF; and $28,053.30 from the CIP
Fund (416438).
For Action
Rev. 4/4/2014 2:40:38 PM 13 of 537
(A4) Resolution 14-R-14 Authorization for the City Manager to Negotiate and
Execute Residential Lease for 631 Howard Street, Unit 2
Staff recommends that City Council approve Resolution 14-R-14 authorizing the
City Manager to execute a residential lease with Anne Carlson and Cody Modeer
for an apartment located at 631 Howard Street, Unit 2.
For Action
(A5) Resolution 22-R-14 Authorization for the City Manager to Negotiate and
Execute Residential Lease for 631 Howard Street, Unit 1
Staff recommends that City Council approve Resolution 22-R-14 authorizing the
City Manager to execute a residential lease with Marcus T. Yakhnis and Nicole
M. Mickels for an apartment located at 631 Howard Street, Unit 1.
For Action
(A6) Resolution 13-R-14, Authorizing City Manager to Execute a License
Agreement with Chiaravalle Montessori School for Use of Currey Park to
locate Temporary Mobile Classrooms
Staff recommends approval of Resolution 13-R-14 to authorize the City Manager
to execute a license agreement with Chiaravalle Montessori School
(“Chiaravalle”) for use of a portion of Currey Park to locate temporary mobile
classrooms for a 10-month period.
For Action
(A7) Resolution 20-R-14, Authorizing City Manager to Execute an Easement
Agreement with Chiaravalle Montessori School
Staff recommends approval of Resolution 20-R-14 to authorize the City Manager
to execute an easement agreement with Chiaravalle Montessori School
(“Chiaravalle”) to provide for easements for the benefit of Chiaravalle on and
under the City’s park property commonly known as “Currey Park”.
For Action
(A8) Ordinance 51-O-14, Approving and Authorizing Revenue Bonds and
Related Matters Thereto (Chiaravalle Conduit Financing)
Staff recommends City Council approval of Ordinance 51-O-14 as introduced, for
purposes of final action on April 28, 2014. Chiaravalle has requested the City act
as the conduit financing authority for their debt issuance as a part of the
expansion of their renovations originally started with the City’s initial conduit debt
issuance in April 2010. The City will not incur a liability to repay this debt in the
event of a default by Chiaravalle.
For Introduction
Rev. 4/4/2014 2:40:38 PM 14 of 537
(A9) Ordinance 41-O-14 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Broadway Avenue and Jenks Street
Staff recommends adoption of Ordinance 41-O-14 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Broadway Avenue and Jenks Street.
For Introduction
(A10) Ordinance 42-O-14, Amending Class P-1 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 42-
O-14. Class P-1 liquor license is the craft brewery license. Several different
licensees and license applicants will be operating in the City. Each licensee has
different business models regarding product sampling or sale in their taprooms.
The requirements of food service are more clearly defined in this Code
amendment in order to match the scale of food service required, to the amount of
craft beer offered for sampling and sold for on-site tasting.
For Introduction
(A11) Ordinance 43-O-14, Decreasing the Number of Class C Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 43-O-14 which decreases
the number of authorized Class C liquor licenses from 23 to 22, due to issuance
of an upgraded liquor license C-1 to La Macchina Café, LLC d/b/a La Macchina
Café (“Company”), 1620 Orrington Avenue.
For Introduction
(A12) Ordinance 44-O-14, Increasing the Number of Class C-1 Liquor Licenses for
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue
Staff recommends City Council approval of Ordinance 44-O-14 which increases
the number of authorized Class C-1 liquor licenses from five to six to permit
issuance to La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620
Orrington Avenue.
For Introduction
(A13) Ordinance 45-O-14, Decreasing the Number of Class I Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street.
Staff recommends City Council approval of Ordinance 45-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(I), as amended, to decrease the
number of authorized Class I liquor licenses from one to zero due to issuance of
an upgraded Class D liquor license to Ward Eight LLC d/b/a Ward Eight
(“Company”), 629 Howard Street.
For Introduction
Rev. 4/4/2014 2:40:38 PM 15 of 537
(A14) Ordinance 46-O-14, Increasing the Number of Class D Liquor Licenses for
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street
Staff recommends City Council approval of Ordinance 46-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the
number of authorized Class D liquor licenses from 49 to 50 to permit issuance to
Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street.
For Introduction
(A15) Ordinance 49-O-14, Increasing the Number of Class P-1 Liquor Licenses for
Common Culture Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago
Avenue, Suite E2
Staff recommends City Council approval of Ordinance 49-O-14 which amends
Evanston City Code of 2012 Subsection 3-4-6-(P-1), as amended, to increase
the number of authorized Class P-1 liquor licenses from one to two, and permit
issuance of a Class P-1 license to Common Culture Beer Co., d/b/a Sketchbook
Brewing Co. (“Company”), 825 Chicago Avenue, Suite E2.
For Introduction
(A16) Ordinance 40-O-14, Recognizing the Cessation of Evanston Township and
Codifying the City’s Assumption of the Duties and Obligations of Evanston
Township
Staff recommends City Council adoption of Ordinance 40-O-14. This ordinance
is companion legislation to Ordinance 52-O-14. A companion resolution, 1T-R-
14, will be on the agenda for action by the Town Board at the April 28, 2014
meeting. That resolution will discontinue, abolish, and cease Township
operations as of April 30, 2014.
For Introduction
(A17) 52-O-14, Creating the City of Evanston General Assistance Fund and
Defining Other City Duties and Obligations
Staff recommends City Council adoption of Ordinance 52-O-14. This ordinance
is companion legislation to Ordinance 40-O-14.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Rev. 4/4/2014 2:40:38 PM 16 of 537
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Minutes of March 24, 2014
Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: A. Rainey, P. Braithwaite, D. Holmes, C. Burrus, J. Grover
STAFF PRESENT: S. Robinson, M. Lyons, G. Farrar, W. Bobkiewicz, D.
Stoneback, H. Pirooz, C. Plante, J. McRae, R. Voss, T. Turner,
L. Gergits, L. Biggs
STAFF ABSENT: L. Jeschke, J. Maiworm, J. Williams-Kinsel, A. Porta, B.
Dorneker, R. Dahal, B. Dieter, Chief Klaiber, J. Murphy J.
Calderon, S. Flax, E. Thomas-Smith, Chief Eddington, P.
D’Agostino,
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Ald. Rainey called the meeting to order at 6:04 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF MARCH 10, 2014.
Ald . Burrus moved to approve the minutes of the March 10, 2014 A&PW
meeting as submitted, seconded by Ald. Grover.
The minutes of the March 10, 2014 meeting were approved unanimously 5-0.
III. PUBLIC COMMENT
Junad Rizki, 2784 Sheridan, addressed Item A3.2 Approval of 2014 CIPP Sewer
Rehabilitation Contract A with Insituform Technologies USA, LLC (Bid 14-12). His
concern is the possibility of highly toxic vapors seeping to resident’s homes if they
are not connected correctly to the system. Mr. Rizki was made aware of a lawsuit
filed against a contractor in Winnetka because vapors entered a home in a similar
project. He feels that the City should take responsibility to inform residents to
prevent potential problems. He mentioned a past transponder issue where he feels
the City did not properly inform the public that resulted in resident’s receiving
erroneous water bills.
Mr. Rizki also addressed Item A3.3 Approval of Agreement with CDM Smith for
Reservoir and Clearwell Planning Study (RFP 14-10). He noted the differences in
the proposals from 2010 and 2012 by CTL. The 2010 proposal determined that
significant concrete repair work will be needed in the near future. The 2012 proposal
revealed extensive cracking in the roof of the reservoir and recommended repair or
replacement within 5 years.
DRAFT- NOT
APPROVED
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Mr. Rizki requested that the Utilities Department explain the reasoning for each of
the options presented. He was very concerned that one of the options included
digging up Leahy Park and vacating it for 2 years without notifying residents.
Mr. Rizki inquired if the Council has seen a copy the study conducted by Walker
Restoration Consultants prepared for Northwestern University at their expense, or
well as a copy of the CTL report prepared by the City. The estimated cost to
demolish the entire roof slab and drop panels at $3.8 to $6.7 million.
He cited the final conclusion of the Walker Report: “A less intrusive repair approach
could be implemented and will extend the service life of the structure an additional
15-20 years.” He added that because the entire structure is not being torn apart it is
a “green option” for the City at the cost of between $2.5 and $3.5 million.
Ald. Rainey asked for a detailed response to both items. She also for a response to
the critique of the reservoir study by the time the full Council meets tonight.
At Ald. Rainey’s request, Utilities Director Dave Stoneback explained that the
chemical being used for the sewer lining is not at a high enough level to cause an
issue. It does have a strong odor. A newsletter is mailed out prior to the beginning of
the project instructing residents to fill their floor traps with water to prevent the odor
from entering their property. He is also unfamiliar with a lawsuit filed in Winnetka for
a similar project.
Ald. Braithwaite asked Director Stoneback to explain the difference between the
lining project with the main water department and this project. Director Stoneback
explained that the resin used to cure the pipe is different.
Ald. Holmes suggested that because there is a need for a resident to fill their traps
with water to prevent the odor seeping into their homes, an alert will be highlighted in
the newsletter. Director Stoneback agreed to modify the newsletter.
Ald. Rainey strongly suggests a comparative analysis of the recommendations of the
Walker Report and the recommendations from CDM Smith. It is very important that
there is no bias in the determination.
City Manager Bobkiewicz explained that the purpose of the contract on the agenda
tonight is to ensure that all questions are answered before moving forward. He is
very committed to providing all possible data to Council to make an informed
decision.
IV. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 3/9/14 $2,702,907.62
(A2) City of Evanston Bills 3/25/14 $2,513,982.69
For Action
Ald. Burrus moved to approve the City of Evanston Payroll (A1) through 3/9/14
seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to
approve the payroll.
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Ald. Burrus moved to approve the City of Evanston Bills through 3/25/14,
seconded by Ald. Grover. The Committee voted unanimously 5-0 to approve
the bills.
At Ald. Rainey’s inquiry, Assistant City Manager Lyons explained that a year ago the
JD Edwards system began showing signs of distress. The New World install
schedule was adjusted to allow implementation of the Payroll and Human Resources
module prior to the Financial Management module. After months of work, staff was
informed that the Payroll and Human Resources modules would not work properly
without the Financial Management System available. This caused the entire system
implementation to be delayed by six months.
The Financial Management System is currently working as presented. Payroll and
Human Resources implementation is moving forward as scheduled. Assistant City
Manager Lyons will provide a status report at the end of May.
At Ald. Rainey’s inquiry, Assistant City Manager Lyons explained that a preemptive
message was communicated to New World informing them that there will be no
discussion of change orders or increases for the project. There were changes in
staff on both sides that contributed to the delay in the Payroll and Human Resources
implementation. Staff is very committed to completing this project on time and at
budget.
This summer the E-suite module, where employees will enter their time worked, will
be implemented. He added that this module will increase efficiency because there
will be less people performing redundant tasks.
(A3.1) Approval of Contract with CTR Systems, Inc. for 2014 CIPP Spot Line
Sewer Rehabilitation (Bid 14-13)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 CIPP Spot Line Sewer Rehabilitation with CTR Systems, Inc.
(7400 Waukegan Road, Niles, IL) in the amount of $48,114. Funding is provided by
the Sewer Fund, Account 7400.62461, which has a FY 2014 budget of $215,000.
For Action
Ald. Grover moved to recommend City Council authorize the City Manager to
execute a contract for the 2014 CIPP Spot Line Sewer Rehabilitation with CTR
Systems, Inc. in the amount of $48,114, seconded by Ald. Burrus.
The Committee voted unanimously 5-0 to recommend approval of the contract.
(A3.2) Approval of 2014 CIPP Sewer Rehabilitation Contract A with Insituform
Technologies USA, LLC (Bid 14-12)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Cured-In-Place Pipe Lining Contract A with Insituform
Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of
$318,989.40. Funding is provided by the Sewer Fund, Account 7420.62461, which
has a FY 2014 budget allocation of $515,000.
For Action
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Ald. Holmes moved to recommend that City Council authorize the City Manager
to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract A with
Insituform Technologies USA, LLC in the amount of $318,989.40, seconded by
Alderman Grover.
At Ald. Grover’s inquiry, Director Stoneback confirmed that the City would never
intentionally expose its residents or staff to toxic chemicals. He explained that the
product used in the CIPP lining is called Styrene, which is heated to change from a
liquid to a solid state to form a new pipe inside the existing pipe. At a high
concentration it can be toxic. However, the sewer application concentration is not
high enough to be toxic. It does have a very pungent smell. To his knowledge no one
has ever become sick or injured and he is not aware of any lawsuits related to it.
Director Stoneback explained that there is another resident, Mrs. Shapiro, who has
expressed concern in the past about this type of project. Her home is near the site
where the Metropolitan Water Reclamation District completed similar projects on
three different contracts. She and others in the area have reported smelling the
fumes during the project, but no reports of illness.
Ald. Grover added that with the number of residents and business in proximity to
these projects, she has not had many complaints over the years. Director Stoneback
confirmed that residents will be informed about the projects by a special bolded
section in the newsletter.
After discussion, the Committee voted unanimously 5-0 to recommend
approval of the contract.
(A3.3) Approval of Agreement with CDM Smith for Reservoir and Clearwell
Planning Study (RFP 14-10)
Staff recommends City Council authorize the City Manager to execute an agreement
for the Reservoir and Clearwell Planning Study with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $86,359. Funding is
provided by the Water Fund, Account 733126.62140, with a budget of $100,000 for
FY 2014.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City Manager
to execute an agreement for the Reservoir and Clearwell Planning Study with
CDM Smith in the not-to-exceed amount of $86,359, seconded by Ald. Grover.
At Ald. Grover’s inquiry, Director Stoneback explained that Evanston is unique
because 80% of our water supply goes to our wholesale water customers. The
standard rule of thumb is to provide 15% of our plant-rated capacity onsite storage.
Evanston’s contract with the Northwest Water Commission states that they are not
interested in increasing our reservoir storage because they have their own 25 million
gallon reservoir. We have less than 9.4 million gallons of usable water available in
the clearwell due to the inability to pump all of it because we lose suction while there
is still 3 feet of water in the structure.
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Ald. Grover commented that the consultants will help us evaluate the best of the
options listed in the memo for water storage. She added that by assessing our
options we are being creative and innovative about how we envision water storage
to assist our water plant and our capacity needs.
At Ald. Grover’s inquiry, Director Stoneback stated there is a 48-inch diameter
transmission main that runs from the water plant to Leahy Park and splits into two
36-inch mains headed toward Skokie. This could be a potential site for a reservoir.
He added that it would be quite a while before any ground breaking could happen, if
this option is chosen.
Director Stoneback explained that Alternate 6 is to rehabilitate the existing roof in
place using the post-tension method as defined in the Walker Report. All of the
completed reports are included on the City’s website for review. He has asked a
non-draft copy of the Walker report. Once received, it will be posted to the website
as well.
At Ald. Braithwaite’s inquiry, Director Stoneback confirmed that four apprentices
were hired in this year’s budget. The Utilities Department is looking to add a fifth
apprentice this year.
After discussion, the Committee voted unanimously 5-0 to recommend
approval of the agreement.
(A3.4) Approval of Renewal of Annual Harris Computer Systems Maintenance
and Support Agreement for Utility Billing Software
Staff recommends that City Council authorize the City Manager to execute a renewal
of the annual sole source maintenance and support agreement for the term March 1,
2014 through February 28, 2015 with Harris Computer Systems (1 Antares Drive,
Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing software in the amount
of $42,698.96. Funding is provided by the Utilities Department, Account 7125.62340.
For Action
Ald. Burrus moved to recommend authorizing the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term March 1, 2014 through February 28, 2015 with Harris Computer Systems
for Harris NorthStar Utility Billing software in the amount of $42,698.96,
seconded by Ald. Grover.
The Committee voted unanimously 5-0 to recommend approval of the contract.
(A3.5) Approval of the Purchase of Two Replacement Vehicles for Utilities
Department
Staff recommends City Council approval for the purchase of two (2) replacement
vehicles for the Utilities Department in the total amount of $167,808 as follows: from
Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of $34,511
and from Rush Truck Center (formerly Prairie Archway International, 401 S. Dirksen
Parkway, Springfield, IL) in the amount of $133,297. Funding is provided by the
Water Capital Outlay budget, Account 7130.65550, with a total FY2014 allocation of
$184,600.
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For Action
Ald. Grover recommended that the City Council approve the purchase of two
(2) replacement vehicles for the Utilities Department in the total amount of
$167,808 as follows: from Currie Motors in the amount of $34,511 and from
Rush Truck Center in the amount of $133,297, seconded by Ald. Burrus.
The Committee voted unanimously 5-0 to approve these purchases.
(A3.6) Approval of the Purchase of Eight Police Replacement Vehicles from
Currie Motors for 2014
Staff recommends City Council approval for the purchase of eight (8) police vehicles
in the total amount of $212,104.00 from Currie Motors (9423 W. Lincoln Highway,
Frankfort, IL). Funding is provided by the Equipment Replacement Fund, Account
7780.65550, which has a FY2014 budget of $2,694,000.
For Action
Ald. Holmes moved to recommend City Council approval for the purchase of
eight (8) police vehicles in the total amount of $212,104.00 from Currie Motors,
seconded by Ald. Burrus.
The Committee voted unanimously 5-0 to recommend approval of the
purchases.
(A3.7) Approval of Contract Renewal with Havey Communications Inc. for
Emergency Lighting & Sirens (Bid 13-15)
Staff recommends City Council authorize the City Manager to execute a one (1) year
contract renewal for the purchase of emergency lighting, sirens and after-market
products and services in the amount of $68,973.60 with Havey Communications Inc.
(28835 Herky Drive #117, Lake Bluff, IL). Funding is provided by: 50% from the
Equipment Replacement Account 7780.65550, and 50% from the Fleet Maintenance
Account 7710. 65060. Havey has agreed to hold their present pricing, terms and
conditions for 2014.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City Manager
to execute a one (1) year contract renewal for the purchase of emergency
lighting, sirens and after-market products and services in the amount of
$68,973.60 with Havey Communications Inc., seconded by Ald. Grover.
The Committee voted unanimously 5-0 to recommend approval of the contract
renewal.
(A3.8) Approval of Contract Extension with Ozinga Ready Mix Concrete for
Purchase of Concrete
Staff recommends City Council authorize the City Manager to execute a one year
contract extension with Ozinga Ready Mix Concrete, Inc. (2222 South Lumber
Street, Chicago, IL) for a total of $64,000 for the FY2014 purchase of concrete.
Funding is provided by: $48,800 from Street and Alley Maintenance, Account
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2670.65055; $7,600 from the Water Fund, Account 7115.65051; and $7,600 from
the Sewer Fund, Account 7400.65051.
For Action
Ald. Burrus moved to recommend City Council authorize the City Manager to
execute a one-year contract extension with Ozinga Ready Mix Concrete, Inc.
for a total of $64,000 for the FY2014 purchase of concrete, seconded by Ald.
Grover.
The Committee voted unanimously 5-0 to recommend approval of the contract
extension.
(A3.9) Approval of Agreement with Infrastructure Engineering, Inc. for
Engineering Services for Central Street Improvement Project (Hartrey Avenue
to Eastwood Avenue) (RFP 13-62)
Staff recommends City Council authorize the City Manager to execute the
agreement for engineering services for the Central Street Improvement Project in the
amount of $297,950 with Infrastructure Engineering, Inc. (33 West Monroe Street,
Suite 1540, Chicago, IL). Funding is provided by the FY2014 Capital Improvement
Plan (CIP): from the Central Street Sidewalk Project 415924 for $275,000 and the
Pedestrian Safety Improvements Project 416434 for $22,950.
For Action
Ald. Grover moved to recommend City Council authorize the City Manager to
execute the agreement for engineering services for the Central Street
Improvement Project in the amount of $297,950 with Infrastructure
Engineering, Inc., seconded by Ald. Burrus.
The Committee voted unanimously 5-0 to recommend approval of the
agreement.
(A3.10) Approval of 2014 Motor Fuel Tax (MFT) Street Resurfacing
Construction Contract with Chicagoland Paving (Bid 14-09)
Staff recommends the City Council authorize the City Manager to execute the
construction contract for the 2014 MFT Street Resurfacing Project with Chicagoland
Paving (225 Telser Road, Lake Zurich, IL) in the amount of $1,119,900. Funding will
be provided from the approved 2014 Motor Fuel Tax budget, Account 5100.66515.
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager to
execute the construction contract for the 2014 MFT Street Resurfacing Project
with Chicagoland Paving, in the amount of $1,119,900, seconded by Ald.
Grover.
The Committee voted unanimously 5-0 to recommend approval of the contract.
(A3.11) Approval of Additional Project Funding for Safe Routes to School
Sidewalk Replacement and Curb Extension Construction Project
Staff recommends that City Council authorize the City Manager to approve
additional funding of $24,953.95 to the Illinois Department of Transportation for the
local share of the Safe Route to School Sidewalk Replacement and Curb Extension
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Project. The lowest qualified bid for the project is $274,815.95, which is $24,953.95
over the previously authorized funding level. Funding will be provided by the FY2014
CIP Neighborhood Traffic Calming Project 415870.
For Action
Ald. Braithwaite moved to recommend that City Council authorize the City
Manager to approve additional funding of $24,953.95 to the Illinois Department
of Transportation for the local share of the Safe Route to School Sidewalk
Replacement and Curb Extension Project, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to recommend the additional funding.
(A4) Approval of Utilities SCADA System Upgrades Change Order No. 2 (Bid
11-42)
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 2 for the SCADA System Upgrades with Allan Integrated Control
Systems, Inc. (2021 Beulah Avenue, East Troy, WI). This final change order will
decrease the total value of the contract by $17,012.77 from $1,649,642.00 to
$1,632,629.23 and increase the total contract time by 335 days.
For Action
Ald. Burrus moved to recommend that City Council authorize the City Manager
to execute Change Order No. 2 for the SCADA System Upgrades with Allan
Integrated Control Systems, Inc. decreasing the total value of the contract by
$17,012.77 from $1,649,642.00 to $1,632,629.23 and increase the total contract
time by 335 days, seconded by Ald. Holmes.
At Ald. Rainey’s inquiry Lara Biggs, Superintendent of Construction and Field
Services, explained that Allan ICS experienced some difficulty staffing the project
appropriately and producing proper written documentation. The project is complete
and working properly. The dollar value for the extra time spent on the documentation
work performed by CDM Smith was deducted from the Allan ICS’s contract. This
does not necessitate a change order because the project was finished under budget.
Ms. Biggs explained that Allan ICS had good references. However, we required a
level of documentation beyond what they have typically done and they struggled
completing it.
The Committee voted unanimously 5-0 to recommend approval of the change
order.
(A5) Resolution 17-R-14, FY2013 Budget Amendment
Staff recommends adoption of Resolution 17-R-14, authorizing the City Manager to
increase the total Fiscal Year 2013 appropriation by $2,278,752, to a new total of
$256,214,008.
For Action
Ald. Grover moved to recommend adoption of Resolution 17-R-14, authorizing
the City Manager to increase the total Fiscal Year 2013 appropriation by
$2,278,752, to a new total of $256,214,008, seconded by Ald. Burrus.
The Committee voted unanimously 5-0 to recommend adoption of the
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resolution.
(A6) Approval of Grant Agreement with the Illinois Historic Preservation
Agency to Inventory and Record Landmark Properties Located Outside Local
Historic Districts
Staff recommends that the City Council authorize the City Manager to sign a grant
agreement for $53,200 with the Illinois Historic Preservation Agency (IHPA) to
inventory and record with the Cook County Recorder of Deeds designated Evanston
landmarks located outside local Evanston Historic Districts. The grant is $37,240 to
be reimbursed to the City, with the City’s match of $15,960. Following the March 10,
2014 Administration & Public Works Committee meeting, staff revisited the City
contribution and was able to decrease the City’s financial expenditure to $3,990
through the increased utilization of volunteers.
For Action
Ald. Holmes moved to recommend that the City Council authorize the City
Manager to sign a grant agreement for $53,200 with the Illinois Historic
Preservation Agency (IHPA) to inventory and record with the Cook County
Recorder of Deeds designated Evanston landmarks located outside local
Evanston Historic Districts, seconded by Ald. Burrus.
The Committee voted 4-1, with Ald. Rainey against the grant agreement with
the IHPA.
(A7) Approval of 2014 Special Events Calendar
Staff recommends City Council approval of the 2014 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event
Policy & Guidelines. This year’s calendar includes four new proposed events; two of
which are low-impact events that involve use of the lakefront path. Costs for City
services provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator.
For Action
Ald. Braithwaite moved to recommend City Council approval of the 2014
calendar of special events, contingent upon compliance of all requirements as
set forth by the Special Event Policy & Guidelines, seconded by Ald. Grover.
Ald. Braithwaite noted that the City added two events to the lakefront.
At Ald. Rainey’s inquiry, Deputy City Manager/Director of Parks & Recreation and
Community Services confirmed that Bike the Ridge will be held on September 28,
2014 from 9am-1pm. Director McRae also confirmed that the Special Events
Committee meets every other Wednesday. Ald. Rainey asked Director McRae to
notify Judge Hanson of those meetings.
Ald. Grover welcomed two new events, a bike race and the Evanston Art and Big
Fork. Director McRae explained that The Evanston Art and Big Fork event is being
brought to Evanston by Amy Amdur Productions. They are looking to work with the
City and the Arts Council for this event.
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The Committee voted unanimously 5-0 to approve the 2014 calendar of special
events.
V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Grover moved to adjourn, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adjourn. The meeting was
adjourned at 6:56p.m.
Respectfully submitted,
Janella Hardin
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Shannon Sheriff, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: April 3, 2014
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2014 the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – March 10, 2014 through March 23, 2014 $2,670,255.30
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – April 9, 2014 $3,381,156.82
General Fund Amount – Bills list $ 310,120.88
General Fund Amount – Supplemental list $ 174,839.46
General Fund Total: $ 484,960.34
TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,051,412.12
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending February 28, 2014 $120,686.35
Attachments: Bills List, February Credit Card Transactions
For City Council meeting of April 8, 2014 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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100 GENERAL FUND
1300 CITY COUNCIL 62456 ON TRACK FULFILLMENT INC. POST CARD MAILING‐5TH & 7TH WARD
MEETING
606.20
1300 CITY COUNCIL Total 606.20
1400 CITY CLERK 65095 THOMPSON INFO. SERVICES FAMILY & MEDICAL LEAVE HANDBOOK 536.99
65515 COOK COUNTY RECORDER OF
DEEDS
RECORDINGS 5.00
1400 CITY CLERK Total 541.99
1505 CITY MANAGER 62295 WALTER BOBKIEWICZ ICMA CONFERENCE 92.96
1505 CITY MANAGER Total 92.96
1510 PUBLIC INFORMATION 62210 FISHER, JENNIFER *WRITING ANNUAL REPORT 500.00
1510 PUBLIC INFORMATION Total 500.00
1705 LEGAL ADMINISTRATION 62509 SUSAN D BRUNNER HEARING OFFICER 2,730.00
62509 ANJANA HANSEN HEARING OFFICER 1,170.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,530.00
62509 MITCHELL C. EX HEARING OFFICER 1,575.00
65010 WEST GROUP PAYMENT CTR MONTHLY NEWSLETTER 86.00
65010 WEST GROUP PAYMENT CTR WESTLAW MONTHLY CHARGES 807.69
65010 LAW BULLETIN PUBLISHING
COMPANY
COURT BRIEFS SUBSCRIPTION 354.00
1705 LEGAL ADMINISTRATION Total 8,252.69
1905 ADM.SERVICES 62185 ACCOUNTEMPS COLLECTION COORDINATOR 3,960.00
65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
1905 ADM.SERVICES Total 3,999.00
1910 FINANCE DIVISION ‐ REVENUE 52010 ROMERO, JOSE COLLECTOR'S OFFICE OVERPAYMENT 75.00
62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 2,487.80
62449 DUNCANPARKING
TECHNOLOGIES, INC.
CITATION MANAGEMENT 21,965.54
65045 FEDERAL EXPRESS CORP. SHIPPING 20.30
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER/TAPE 151.42
65095 OFFICE DEPOT OFFICE SUPPLIES‐POUCH/ENVELOPES 72.84
1910 FINANCE DIVISION ‐ REVENUE Total 24,772.90
1920 FINANCE ‐ ACCOUNTING 62185 ACCOUNTEMPS CONSULTING SERVICES 2,596.88
1920 FINANCE ‐ ACCOUNTING Total 2,596.88
1929 HUMAN RESOURCE DIVISION 62160 DIRECTOR, IL STATE POLICE FINGERPRINTING 31.50
62160 LASER ASSOC PRE EMPLOYMENT TESTING‐POLICE 2,700.00
62160 NORTH SHORE ENH OMEGA TESTING FOR FIREFIGHTER CANDIDATES 6,075.00
62270 NORTH SHORE ENH OMEGA RANDOM CONSORTIUM 6,435.00
62270 HEALTH ENDEAVORS, S.C. PRE EMPLOYMENT PHYSICALS‐FIRE 2,940.00
62274 I/O SOLUTIONS, INC PROMOTIONAL PROCESSES 5,230.00
62509 EAP CONSULTANTS, INC. MONTHLY INVOICE 988.20
1929 HUMAN RESOURCE DIVISION Total 24,399.70
1932 INFORMATION TECHNOLOGY 62175 IRON MOUNTAIN OSDP STORAGE 608.78
62185 BRAVESOFT TECH, INC ORACLE/SQL SUPPORT 1,430.00
62250 SMS SYSTEMS MAINTENANCE COMPUTER HARDWARE 590.80
62340 MUNICIPAL CODE CORP. LASERFICHE ANNUAL EPD LICENSE 17,779.30
64505 AT & T COMMUNICATION CHARGES 1,623.76
64505 CALL ONE COMMUNICATION CHARGES 8,408.84
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,227.41
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
1 *ADVANCED PAYMENTS28 of 537
1932 INFORMATION TECHNOLOGY Total 31,668.89
1941 PARKING ENFORCEMENT 52505 GELA, WILLIAM COLLECTOR'S OFFICE OVERPAYMENT 15.00
52505 FILLIPPINI, MARY COLLECTOR'S OFFICE OVERPAYMENT 30.00
52505 JEANPOIS, LESLY COLLECTOR'S OFFICE OVERPAYMENT 55.00
64005 COMED UTILITIES‐FEBRUARY 148.18
64540 NEXTEL COMMUNICATION CHARGES 410.61
1941 PARKING ENFORCEMENT Total 658.79
2101 COMMUNITY DEVELOPMENT 62210 ALLEGRA PRINT & IMAGING PRINTING‐BUSINESS CARDS 39.00
2101 COMMUNITY DEVELOPMENT Total 39.00
2120 HOUSING REHABILITATION 64540 NEXTEL COMMUNICATION CHARGES 121.90
65095 OFFICE DEPOT OFFICE SUPPLIES‐CALCULATORS/WIPES 14.44
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER/STYLUS 14.52
2120 HOUSING REHABILITATION Total 150.86
2126 BUILDING INSPECTIONS 62145 MOSHE CALAMARO & ASSOC STRUCTURAL ENGINEERING 195.00
62425 ELEVATOR INSPECTION ELEVATOR INSPECTION 2,896.00
62464 SAFEBUILT ILLINOIS INSPECTION SERVICES 1,397.63
64540 NEXTEL COMMUNICATION CHARGES 159.90
65095 OFFICE DEPOT OFFICE SUPPLIES‐CALCULATORS/WIPES 43.32
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER/STYLUS 43.55
2126 BUILDING INSPECTIONS Total 4,735.40
2205 POLICE ADMINISTRATION 62210 H & H PRINTING PRINTING HANDBOOKS 954.79
62360 RING, MARIANNE CONSULTANT 1,258.00
62360 NELSON, KELLI CONSULTANT 907.12
62375 PORTER LEE CORPORATION CONSULTANT 2,900.00
64005 COMED UTILITIES‐FEBRUARY 171.23
65085 UNITED SERVICES BOARD‐UP 180.00
65125 MALONE, FRANK REIMBURSEMENT‐DAMAGED FENCE 599.00
65125 THE SHRED AUTHORITY DOCUMENT SHREDDING 500.00
2205 POLICE ADMINISTRATION Total 7,470.14
2210 PATROL OPERATIONS 65015 B&H PHOTO VIDEO EVIDENCE PROPERTY EQUIPMENT 456.98
65020 VCG UNIFORM UNIFORMS 322.90
2210 PATROL OPERATIONS Total 779.88
2225 SOCIAL SERVICES BUREAU 65125 CENTRAL RUG & CARPET CO. RUG CLEANING 150.00
2225 SOCIAL SERVICES BUREAU Total 150.00
2245 COMMUNICATIONS 64540 NEXTEL COMMUNICATION CHARGES 2,397.87
2245 COMMUNICATIONS Total 2,397.87
2250 SERVICE DESK 65040 GRAINGER, INC., W.W. MAINTENANCE EQUIPMENT‐VACUUM 312.04
2250 SERVICE DESK Total 312.04
2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
2251 311 CENTER Total 38.01
2255 OFFICE‐PROF. STANDARDS 61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 170.10
2255 OFFICE‐PROF. STANDARDS Total 170.10
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
2 *ADVANCED PAYMENTS29 of 537
2260 OFFICE OF ADMINISTRATION 62295 HENK IVERSON TACTICAL
SYSTEMS LLC
TRAINING‐STREET SURVIVAL 7,500.00
62295 OSTAP, ANNA MEALS‐FIRST RESPONDER 45.00
62295 DALEY, ENJOLI MEALS‐WOMEN IN LAW ENFORCEMENT 90.00
62295 GLYNN, ELIZABETH MEALS‐WOMEN IN LAW ENFORCEMENT 90.00
62295 HENDERSON, FRANCESCA MEALS‐WOMEN IN LAW ENFORCEMENT 90.00
62295 NOBLE, TANYA J.MEALS‐WOMEN IN LAW ENFORCEMENT 90.00
62295 SYED, SOPHIA MEALS‐WOMEN IN LAW ENFORCEMENT 90.00
62295 MEYER, MIKHAIL MEALS‐WARRANT SERVICE TACTICS 190.00
62295 HICKS, BRIAN M.MEALS‐WARRANT SERVICE TACTICS 190.00
62295 CARTER, KENNETH MEALS‐WARRANT SERVICE TACTICS 190.00
62295 TAMBURRINO, CHRISTOPHER MEALS‐WARRANT SERVICE TACTICS 190.00
62295 PILLARS, JAMES MEALS‐WARRANT SERVICE TACTICS 190.00
62295 KLOPACK, STEVEN MEALS‐WARRANT SERVICE TACTICS 190.00
62295 JOE DUGAN MEALS‐WARRANT SERVICE TACTICS 190.00
62295 EVANSTON ATHLETIC CLUB ATHLETIC CLUB FEES 528.55
62295 NORTH EAST MULTI‐REGIONAL
TRAINING INC
TRAINING 275.00
62295 NPA TRAINING 100.00
62295 MARK POYA MEALS‐WARRANT SERVICE TACTICS 190.00
62295 CHARLOTTE HART MEALS‐WOMEN IN LAW ENFORCEMENT 90.00
62295 BRIAN RUST MEALS‐WARRANT SERVICE TACTICS 190.00
62295 JEFF FAISON MEALS‐FLETC FIRST RESPONDER 45.00
62295 TOM GIESE MEALS‐WARRANT SERVICE TACTICS 190.00
62295 CHRIS TORTORELLO MEALS‐WARRANT SERVICE TACTICS 190.00
62295 ADAM PACK MEALS‐WARRANT SERVICE TACTICS 190.00
64565 COMCAST CABLE COMMUNICATION CHARGES‐FEBRUARY 24.17
65015 STREICHER'S TACTICAL EQUIPMENT 2,430.00
2260 OFFICE OF ADMINISTRATION Total 13,767.72
2270 TRAFFIC BUREAU 62451 MCNEILLY, ELSA REFUND‐TOW & HOOK 265.00
2270 TRAFFIC BUREAU Total 265.00
2280 ANIMAL CONTROL 64015 NICOR UTILITIES‐FEBRUARY 1,433.33
65125 PETSMART ANIMAL SHELTER‐KITTY LITTER 44.94
2280 ANIMAL CONTROL Total 1,478.27
2305 FIRE MGT & SUPPORT 62360 ADDISON FIRE PROTECTION AFFILIATION FEES 450.00
62360 GLFAM MEMBERSHIP 100.00
64015 NICOR UTILITIES‐FEBRUARY 2,371.07
64540 NEXTEL COMMUNICATION CHARGES 517.73
64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04
65020 W S DARLEY & CO GEAR BAGS 188.05
65020 ON TIME EMBROIDERY, INC. UNIFORMS 2,457.50
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER/USB
DRIVE/FOLDERS
139.53
65125 W S DARLEY & CO EXPLORER PROGRAM SUPPLIES 1,011.63
65125 MABAS DIVISION III FIRE OFFICER CREDENTIALING 10.00
2305 FIRE MGT & SUPPORT Total 7,397.55
2310 FIRE PREVENTION 62210 MAIL SORT, INC.MAILING FEE FOR ALARM INVOICING 2,213.95
62210 OFFICE EXPRESS INVOICE ENVELOPES 370.00
2310 FIRE PREVENTION Total 2,583.95
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
3 *ADVANCED PAYMENTS30 of 537
2315 FIRE SUPPRESSION 53675 JABUSCH, WILLARD REFUND‐DOUBLE PAID INVOICE 362.00
62295 ILLINOIS FIRE CHIEFS
ASSOCIATION
FIREFIGHTER TRAINING 150.00
62295 MABAS DIVISION III MABAS TRAINING 3,150.00
62295 OAKTON COMM. COLLEGE PARAMEDIC COURSE 6,800.00
62295 NIPSTA FIRE OFFICER TRAINING 350.00
62295 DYNAMIC WATER RESCUE ICE DIVER CERTIFICATION 50.00
62295 DJS SCUBA LOCKER, INC. TRAINING 885.00
62522 AIR ONE EQUIPMENT CALIBRATION GAS 520.00
62522 AIR ONE EQUIPMENT HYDRO TEST 444.00
62522 AIR ONE EQUIPMENT PROTECTIVE GEAR 370.00
65040 GRAINGER, INC., W.W. STATION SUPPLIES 278.94
65085 MURRAYS SPORTS SMALL TOOLS 77.80
2315 FIRE SUPPRESSION Total 13,437.74
2407 HEALTH SERVICES ADMIN 62360 NATIONAL FORUM FOR BLACK
PUBLIC
MEMBERSHIP 225.00
2407 HEALTH SERVICES ADMIN Total 225.00
2435 ENVIRONMENTAL HEALTH 62474 MCILWEE, ASHLEY E.LHP GRANT 138.27
62477 NEXTEL COMMUNICATION CHARGES 60.95
62477 VERIZON WIRELESS COMMUNICATION CHARGES‐FEBRUARY 151.39
64540 NEXTEL COMMUNICATION CHARGES 284.75
64540 VERIZON WIRELESS COMMUNICATION CHARGES‐FEBRUARY 60.05
2435 ENVIRONMENTAL HEALTH Total 695.41
2605 DIRECTOR OF PUBLIC WORKS 62210 ALLEGRA PRINT & IMAGING PRINTING‐EVANSTON LIFE PUBLICATION 6,143.00
62210 ON TRACK FULFILLMENT INC. EVANSTON LIFE PUBLICATION 250.00
64540 NEXTEL COMMUNICATION CHARGES 57.60
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES/PENS 222.57
65095 OFFICE DEPOT OFFICE SUPPLIES‐PENS/SURGE OUTLET 179.04
2605 DIRECTOR OF PUBLIC WORKS Total 6,890.22
2610 MUNICIPAL SERVICE CENTER 62225 SMITHEREEN PEST RODENT CONTROL 93.00
62440 METRO DOOR AND DOCK OVERHEAD DOOR MAINTENANCE 747.32
64005 COMED UTILITIES‐FEBRUARY 2014 256.19
65085 INTERSTATE BATTERY OF
NORTHERN CHICAGO
BATTERIES 172.96
65090 CINTAS FIRST AID & SUPPLY SUPPLIES‐FIRST AID 87.55
2610 MUNICIPAL SERVICE CENTER Total 1,357.02
2625 ENGINEERING 62210 FEDERAL EXPRESS CORP. SHIPPING 119.06
2625 ENGINEERING Total 119.06
2640 TRAF. SIG. & ST. LIGHT. MAINT 64006 COMED UTILITIES‐FEBRUARY 2014 33,016.17
64007 COMED UTILITIES‐FEBRUARY 2014 9,608.41
64008 COMED UTILITIES‐FEBRUARY 2014 447.43
2640 TRAF. SIG. & ST. LIGHT. MAINT Total 43,072.01
2650 PARKS & FORESTRY ADMIN 64540 NEXTEL COMMUNICATION CHARGES 610.20
2650 PARKS & FORESTRY ADMIN Total 610.20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
4 *ADVANCED PAYMENTS31 of 537
2655 PARKS & FORESTRY MAINT. 62199 LURVEY LANDSCAPE SUPPLY LANDSCAPE 755.25
62385 ELLIOT, CLARK TREE REMOVAL 907.20
64540 NEXTEL COMMUNICATION CHARGES 78.18
65005 WEST CENTRAL MUNICIPAL
CONFERENCE
MEMBERSHIP DUES 575.00
65055 CONSERV FS STEEL POST 483.00
65055 REINDERS, INC.BEARING‐FLANGE 97.36
65055 REINDERS, INC.BUSHING PLATE SUPPORT 46.22
65070 RUSSO POWER EQUIPMENT GUIDE BAR & FILTER 49.55
65070 REINDERS, INC.BAIL‐BRAKE 39.13
65070 REINDERS, INC.BLADE DRIVER 53.09
65070 REINDERS, INC.CABLE‐BRAKE 195.08
65070 REINDERS, INC.CUTTING BLADE EDGE 139.05
65070 REINDERS, INC.SWITCH‐PTO 85.19
65070 REINDERS, INC.V‐BELT 43.03
65070 REINDERS, INC.WIPER ARM 238.22
65085 RUSSO POWER EQUIPMENT LANDSCAPING MATERIALS 691.36
65090 CINTAS FIRST AID & SUPPLY SUPPLIES‐FIRST AID 123.00
2655 PARKS & FORESTRY MAINT. Total 4,598.91
2665 STREETS & SAN.ITATION ADMIN 64540 ARTS & LETTERS LTD.OFFICE SIGNS 113.00
64540 NEXTEL COMMUNICATION CHARGES 1,434.58
64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10
2665 STREETS & SANITATION ADMIN Total 1,927.68
2670 STREET & ALLEY MAINT.62509 DLT SOLUTIONS AUTOCAD UPGRADE FOR ENGINEERING 17,440.82
65055 PETER BAKER & SON CO. COLD PATCH‐UPM 10,064.40
65115 ARTS & LETTERS LTD.TEMPORARY NO PARKING SIGNS 820.00
2670 STREET & ALLEY MAINT. Total 28,325.22
2677 FACILITIES 62225 ANDERSON PEST CONTROL PEST MANAGEMENT 464.20
62225 MARK VEND COMPANY ALDERMANIC LIBRARY 228.36
62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 189.00
64005 COMED UTILITIES‐FEBRUARY 4,299.67
64015 NICOR UTILITIES‐FEBRUARY 68.82
64015 NICOR UTILITIES‐FEBRUARY 697.71
64540 NEXTEL COMMUNICATION CHARGES 510.50
65090 CINTAS FIRST AID & SUPPLY SUPPLIES‐FIRST AID 96.61
2677 FACILITIES Total 6,554.87
3005 REC. MGMT. 64540 NEXTEL COMMUNICATION CHARGES 57.60
3005 REC. MGMT. Total 57.60
3010 REC. BUSINESS & FISCAL MGMT 62235 VERMONT SYSTEMS INC SWITCH TO NEW WORLD 750.00
65095 ILLINOIS PAPER COMPANY OFFICE PAPER 538.00
65095 OFFICE DEPOT OFFICE SUPPLIES‐BOX/POCKET FILE 354.66
65095 OFFICE DEPOT OFFICE SUPPLIES‐DATA TRAVELER 32.85
65095 OFFICE DEPOT OFFICE SUPPLIES‐INK 131.08
3010 REC. BUSINESS & FISCAL MGMT Total 1,806.59
3020 REC GENERAL SUPPORT 64540 NEXTEL COMMUNICATION CHARGES 57.60
3020 REC GENERAL SUPPORT Total 57.60
3025 PARK UTILITIES 64005 COMED UTILITIES‐FEBRUARY 4,103.97
64005 COMED UTILITIES‐FEBRUARY 1,403.09
64005 COMED UTILITIES‐JANUARY 493.14
64015 NICOR UTILITIES‐FEBRUARY 1,543.56
64015 NICOR UTILITIES‐JANUARY 229.34
3025 PARK UTILITIES Total 7,773.10
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
5 *ADVANCED PAYMENTS32 of 537
3030 CROWN COMMUNITY CENTER 62505 MICHELLE A. VAN DER KARR ADULT DANCE INSTRUCTOR 140.00
62505 DARCY COUSSENS YOUTH DANCE INSTRUCTOR 320.00
3030 CROWN COMMUNITY CENTER Total 460.00
3035 CHANDLER COMM. CENTER 62505 DIANA UNGER FENCING INSTRUCTION 3,397.66
62505 CHESS WIZARDS, INC. INSTRUCTION CHESS CAMP / CLASSES 2,362.50
62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 2,464.37
62507 POSITIVE CONNECTIONS, INC. PEE WEE SPORTS WINTER CAMP 154.00
62507 POSITIVE CONNECTIONS, INC. ULTIMATE ADV. CAMP ‐ NICKEL CITY 264.00
62507 POSITIVE CONNECTIONS, INC. ULTIMATE ADV. CAMP ‐ PUTTING 286.00
64540 NEXTEL COMMUNICATION CHARGES 51.71
65095 ILLINOIS PAPER COMPANY OFFICE PAPER 85.70
65095 OFFICE DEPOT OFFICE SUPPLIES 85.89
65110 WILL ENTERPRISES YOUTH BASKETBALL UNIFORMS 1,436.61
3035 CHANDLER COMM. CENTER Total 10,588.44
3040 FLEETWOOD JOURDAIN 62210 GENERATION COPY INC PRINTING SERVICES 48.00
64540 NEXTEL COMMUNICATION CHARGES 80.56
65095 OFFICE DEPOT OFFICE SUPPLIES 74.76
65095 OFFICE DEPOT OFFICE SUPPLIES‐CHAIRMAT/PENCIL/TAPE 64.61
65095 OFFICE DEPOT OFFICE SUPPLIES‐FABRIC BOARD 119.98
65095 OFFICE DEPOT OFFICE SUPPLIES‐FILES/PHONE REST 56.45
65095 OFFICE DEPOT OFFICE SUPPLIES‐LINED NOTES 9.49
65095 OFFICE DEPOT OFFICE SUPPLIES‐PLANNER 66.27
65095 OFFICE DEPOT OFFICE SUPPLIES‐PLANNER/MARKER 42.71
65095 OFFICE DEPOT OFFICE SUPPLIES‐RETURNED (37.38)
3040 FLEETWOOD JOURDAIN Total 525.45
3045 FLEETWOOD/JOURDAIN 62210 GENERATION COPY INC PRINTING OF SCRIPTS MUSE OF FIRE 40.00
62505 DORSETT, DAVID MUSICAL PERFORMANCE WOMENS DAY
LUNCH
125.00
3045 FLEETWOOD/JOURDAIN Total 165.00
3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON PRIVATE SECURITY FOR RENTAL
W/ALCOHOL
136.00
62495 ANDERSON PEST CONTROL PEST CONTROL SERVICES 44.94
62505 COMPUTER TRAINING APPLE IPAD CLASS 160.00
62505 TIMOTHY PLACE BALLROOM BLASS INSTRUCTION 510.00
62505 ATSUKO NOGUCHI JAPANESE LANGUAGE INSTRUCTOR 315.00
62695 303 TAXI TAXI COUPONS 10,788.00
62695 AMERICAN CHARGE SERVICE TAXI COUPONS 150.00
62695 METRO CABS 1 LLC TAXI COUPONS 108.00
64540 NEXTEL COMMUNICATION CHARGES 27.24
65040 LAPORT INC JANITORIAL SUPPLIES 199.04
3055 LEVY CENTER SENIOR SERVICES Total 12,438.22
3080 BEACHES 64015 NICOR UTILITIES‐FEBRUARY 412.10
64540 NEXTEL COMMUNICATION CHARGES 214.38
65045 BORDEN DECAL CO.BEACH PASSES 4,000.00
3080 BEACHES Total 4,626.48
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
6 *ADVANCED PAYMENTS33 of 537
3095 CROWN ICE RINK 62245 JORSON & CARLSON BLADE SHARPENING 70.98
62245 MCCAULEY MECHANICAL AIR HANDLER REPAIRS 439.00
62245 MCCAULEY MECHANICAL COMPRESSOR #3 LEAK 439.00
62508 SHAWN PFEIFFER REFEREE ADULT BROOMBALL 360.00
62508 MATTHEW LEVI REFEREE ADULT BROOMBALL 180.00
62508 KRISTOFER R. KNUTSON REFEREE ADULT BROOMBALL 180.00
62508 LAPPING, RENEE SCORE KEEPER ADULT BROOMBALL 156.00
64540 NEXTEL COMMUNICATION CHARGES 115.71
65080 COCA‐COLA ENTERPRISES RESALE OF BEVERAGES 465.12
65095 ILLINOIS PAPER COMPANY OFFICE PAPER 207.60
65095 OFFICE DEPOT OFFICE SUPPLIES 123.73
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER 13.59
3095 CROWN ICE RINK Total 2,750.73
3110 TENNIS 62505 E‐TOWN TENNIS TENNIS INSTRUCTION 3,050.32
3110 TENNIS Total 3,050.32
3130 SPECIAL RECREATION 64540 NEXTEL COMMUNICATION CHARGES 58.88
3130 SPECIAL RECREATION Total 58.88
3140 BUS PROGRAM 64540 NEXTEL COMMUNICATION CHARGES 27.24
3140 BUS PROGRAM Total 27.24
3150 PARK SERVICE UNIT 64540 NEXTEL COMMUNICATION CHARGES 54.48
3150 PARK SERVICE UNIT Total 54.48
3605 ECOLOGY CENTER 64015 NICOR UTILITIES‐FEBRUARY 1,060.32
65005 OIL SAMPLES PLUS SOIL PRESENTATION COMMUNITY
GARDENS
150.00
3605 ECOLOGY CENTER Total 1,210.32
3610 ECO‐QUEST DAY CAMP 62507 NORTHWEST PASSAGE OVERNIGHT CAMP TRIP 15,350.00
64540 NEXTEL COMMUNICATION CHARGES 22.66
3610 ECO‐QUEST DAY CAMP Total 15,372.66
3700 NOYES CULTURAL ARTS CTR 62490 EVANSTON CHAMBER OF
COMMERCE
MAYORS STATE OF CITY LUNCHEON 400.00
3700 NOYES CULTURAL ARTS CTR Total 400.00
3710 NOYES CULTURAL ARTS CENTER 62225 ALARM DETECTION SYSTEMS PHONE LINE MAINTENANCE 75.00
62518 ALARM DETECTION SYSTEMS ALARM DETECTION SERVICES 195.66
64540 NEXTEL COMMUNICATION CHARGES 79.31
65040 LAPORT INC JANITORIAL SUPPLIES 265.17
3710 NOYES CULTURAL ARTS CENTER Total 615.14
3720 CULTURAL ARTS PROGRAMS 62210 ON TRACK FULFILLMENT INC. PRINTING OF EAF POST CARD 443.50
3720 CULTURAL ARTS PROGRAMS Total 443.50
100 GENERAL FUND Total 310,120.88
195 NEIGHBORHOOD STABILIZATION FUND
62490 HOUSING OPPORTUNITY
DEVELOPMENT CORP.
CREDIT REPORT FOR NSP2 BUYER 25.00
195 NEIGHBORHOOD STABILIZATION FUND Total 25.00
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
7 *ADVANCED PAYMENTS34 of 537
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM 62509 IRON MOUNTAIN OSDP OFF‐SITE DATA PROTECTION MONTHLY
EXPENSES
339.14
64505 AT & T COMMUNICATION CHARGES 25,054.17
64540 NEXTEL *COMMUNICATION CHARGES 686.39
64540 NEXTEL COMMUNICATION CHARGES 1,561.06
65625 NETMOTION WIRELESS EPD NETMOTION SECURITY SOFTWARE 3,750.00
5150 EMERGENCY TELEPHONE SYSTM Total 31,390.76
205 EMERGENCY TELEPHONE (E911) FUND Total 31,390.76
215 CDBG FUND
5200 HOUSING ASSISTANCE 62911 TERRY GARRITY PLUMBING WNRSA CASE #0022 5,300.00
5200 HOUSING ASSISTANCE Total 5,300.00
5203 HANDYMAN 63095 GOSS & ASSOCIATES, INC. HANDY MAN PROGRAM 600.00
5203 HANDYMAN Total 600.00
5275 PUBLIC FACILITIES 62295 FAMILY FOCUS INC.CDBG‐CAPITAL IMPROVEMENTS/DEFERRED
MAINTENANCE
42,483.98
5275 PUBLIC FACILITIES Total 42,483.98
215 CDBG FUND Total 48,383.98
225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND 61626 YLDA CAPRICCIOSO PHONE STIPENED 100.00
62185 B2B COMPUTER PRODUCTS CONVIENANT STORE CONSULTANT 8,672.17
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
62660 HUGHES, YANCEY NEXT CHAPTER PHOTOGRAPHY 250.00
5300 ECON. DEVELOPMENT FUND Total 9,061.17
225 ECONOMIC DEVELOPMENT FUND Total 9,061.17
240 HOME FUND
5430 HOME FUND 65535 HOUSING OPTIONS FOR THE
MENTALLY ILL
DRAW #4 SECOND PAYMENT DEVELOPER
FEE
14,026.72
65535 JUST BUILDERS INC.DRAW #3 SECOND PAYMENT SCATTERED
SITE RENTAL REHAB
54,194.26
5430 HOME FUND Total 68,220.98
240 HOME FUND Total 68,220.98
330 HOWARD‐RIDGE TIF FUND
5860 HOWARD RIDGE TIF 64015 NICOR GAS GAS BILL 631 HOWARD 950.51
64015 NICOR GAS GAS BILL 631 HOWARD APT 1 22.37
64015 NICOR GAS GAS BILL 729 HOWARD 314.11
5860 HOWARD RIDGE TIF Total 1,286.99
330 HOWARD‐RIDGE TIF FUND Total 1,286.99
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
8 *ADVANCED PAYMENTS35 of 537
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
415854
65515 COOK COUNTY RECORDER OF
DEEDS
RECORDINGS 1,680.00
416096 65515 T.Y.LIN INTERNATIONAL BIKE PLAN UPDATE GRANT PORTION 20,100.71
415942 65515 ESI CONSULTANTS, LTD EMERSON/RIDGE/GREEN BAY PROJECT 40,189.94
4150 CAPITAL PROJECTS Total 61,970.65
4150 CAPITAL PROJECTS
415663
65511 G.A. JOHNSON AND SON NOYES CHIMNEY & ROOF REPAIR 83,795.00
4150 CAPITAL PROJECTS Total 83,795.00
415 CAPITAL IMPROVEMENTS FUND Total 145,765.65
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT 62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 3,282.01
64540 NEXTEL COMMUNICATION CHARGES 210.58
65095 OFFICE DEPOT OFFICE SUPPLIES‐CALENDAR/BATTERIES 77.05
65515 SCHAFER CONSULTING CONSULTING SERVICES 2,845.23
7005 PARKING SYSTEM MGT Total 6,414.87
7015 PARKING LOTS & METERS 62375 706 MAIN STREET LLC PARKING LOT LEASE 2,879.18
62375 CHICAGO TRANSIT AUTH. MONTHLY RENT‐LOT 19 990.00
62375 GTC MAIN STREET, INC. LOT 15 LEASE 6,900.77
65515 DUNCAN PARKING PARKING METERS 123,750.00
7015 PARKING LOTS & METERS Total 134,519.95
7025 CHURCH STREET GARAGE 53515 CURATO, JULIA ACCESS CARD REFUND 25.00
53515 URBAN, DR. LLOYD ACCESS CARD REFUND 50.00
53515 KATHRYN O'CONNOR ACCESS CARD REFUND 75.00
62509 CPS PARKING LOT MANAGEMENT 50,690.10
62509 REVCON TECHNOLOGIES, INC. GARAGE MONITORING SYSTEM
MAINTENANCE
1,590.00
62509 DATAPARK USA, INC.PARKING ACCESS AND REVENUE CONTROL
MAINTENANCE
2,000.00
64505 CALL ONE COMMUNICATION CHARGES 1,166.47
7025 CHURCH STREET GARAGE Total 55,596.57
7036 SHERMAN GARAGE 53515 YANG, XI ACCESS CARD REFUND 25.00
53515 ZUBER, ALAN ACCESS CARD REFUND 25.00
53515 PARKINSON, ROBERT RYAN ACCESS CARD REFUND 25.00
53515 WARD, ADAM ACCESS CARD REFUND 25.00
53515 GROVER, AMANDEEP ACCESS CARD REFUND 25.00
53515 CARROLL, SARA ACCESS CARD REFUND 25.00
53515 CAMPBELL, JESSICA ACCESS CARD REFUND 25.00
53515 BEUTEL, COLBY ACCESS CARD REFUND 25.00
53515 HARRIS, THEODORE ACCESS CARD REFUND 25.00
53515 DIGMAN JR., DAVID ACCESS CARD REFUND 25.00
53515 MARTIN, KURT ACCESS CARD REFUND 25.00
53515 JAIN, VARUN ACCESS CARD REFUND 25.00
53515 NORTHON, ROSE ACCESS CARD REFUND 25.00
53515 ECHERT, RALPH ACCESS CARD REFUND 25.00
53515 KEESOM, WILLIAM ACCESS CARD REFUND 25.00
53515 BRADY, BILL ACCESS CARD REFUND 25.00
53515 FRACZEK, LUKASZ ACCESS CARD REFUND 25.00
53515 HASELTINE, KEVIN ACCESS CARD REFUND 25.00
53515 GO, HOK‐GWAN ACCESS CARD REFUND 25.00
53515 VICTORIA DUDLEY ACCESS CARD REFUND 25.00
53515 GAURAV VIJAY ACCESS CARD REFUND 25.00
62509 CPS PARKING LOT MANAGEMENT 114,900.76
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
9 *ADVANCED PAYMENTS36 of 537
62509 REVCON TECHNOLOGIES, INC. GARAGE MONITORING SYSTEM
MAINTENANCE
4,506.00
62509 DATAPARK USA, INC.PARKING ACCESS AND REVENUE CONTROL
MAINTENANCE
5,100.00
62660 INLAND AMERICAN RETAIL
MANAGEMENT LLC
MAINTENANCE 7,016.41
62660 INLAND AMERICAN RETAIL
MANAGEMENT LLC
SALT ORDER 280.00
64505 AT & T COMMUNICATION CHARGES 618.76
64505 CALL ONE COMMUNICATION CHARGES 2,003.27
65515 THYSSENKRUPP ELEVATOR EMERGENCY ELEVATOR REPAIRS 6,670.00
68205 COOK COUNTY TREASURER 2013 1ST INSTALLMENT PROPERTY BILL 111.15
7036 SHERMAN GARAGE Total 141,731.35
7037 MAPLE GARAGE 53515 FAHEY, JULIE ACCESS CARD REFUND 25.00
53515 MAUER, VICTORIA ACCESS CARD REFUND 25.00
53515 MOUCH, PATRICK ACCESS CARD REFUND 25.00
53515 BALARELLA, WILLIAM ACCESS CARD REFUND 25.00
53515 TERRY, KEITH ACCESS CARD REFUND 25.00
53515 SARMAS, GREG ACCESS CARD REFUND 25.00
53515 OLOUGH, ALYSSA ACCESS CARD REFUND 25.00
53515 MCEACHERN, LINDSAY ACCESS CARD REFUND 25.00
53515 AHN, JAY ACCESS CARD REFUND 25.00
53515 SHIUE, ERIC ACCESS CARD REFUND 25.00
53515 GOODMAN, JOHN ACCESS CARD REFUND 25.00
53515 CHMURA, PATRICK ACCESS CARD REFUND 25.00
53515 CIMINO, MARGARET A ACCESS CARD REFUND 25.00
62509 CPS PARKING LOT MANAGEMENT 99,791.96
62509 REVCON TECHNOLOGIES, INC. GARAGE MONITORING SYSTEM
MAINTENANCE
3,021.60
62509 DATAPARK USA, INC.PARKING ACCESS AND REVENUE CONTROL
MAINTENANCE
4,000.00
64505 CALL ONE COMMUNICATION CHARGES 1,463.75
7037 MAPLE GARAGE Total 108,602.31
505 PARKING SYSTEM FUND Total 446,865.05
510 WATER FUND
7100 WATER GENERAL SUPPORT 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
62295 REHG, KRISTIN AMERICAN WATER WORKS ASSOC.
CONFERENCE
239.76
62295 CRAIG BAUER WATER LICENSE TRAINING 373.18
64505 BYTRONICS, INC.DIGTRACK TICKETS 100.00
64540 NEXTEL COMMUNICATION CHARGES 210.09
65095 OFFICE DEPOT OFFICE SUPPLIES 134.67
65095 OFFICE DEPOT OFFICE SUPPLIES‐ALCOHOL SWABS 1.81
65095 OFFICE DEPOT OFFICE SUPPLIES‐ICE LETTER
TRAY/CALCULATOR
161.86
65095 OFFICE DEPOT OFFICE SUPPLIES‐JACKET
FILE/PAPER/ENVELOPE
221.66
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER/MARKER/PEN 108.68
65095 OFFICE DEPOT OFFICE SUPPLIES‐PAPER/STAMP/CAL.109.48
7100 WATER GENERAL SUPPORT Total 1,700.19
7105 PUMPING 64005 COMED UTILITIES‐FEBRUARY 61.19
64015 NICOR UTILITIES‐FEBRUARY 264.06
64505 CALL ONE COMMUNICATION CHARGES 204.42
64540 NEXTEL COMMUNICATION CHARGES 191.01
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
7105 PUMPING Total 796.70
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
10 *ADVANCED PAYMENTS37 of 537
7110 FILTRATION 62465 UNDERWRITERS LAB.2014 LAB TESTING 50.00
62465 UNDERWRITERS LAB. 2014 LABORATORY TESTING 50.00
64540 NEXTEL COMMUNICATION CHARGES 163.44
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
65015 U.S. ALUMINATE ALUMINA TRIHYDRATE (PER SPEC)34,021.63
7110 FILTRATION Total 34,361.09
7115 DISTRIBUTION 62210 ON TRACK FULFILLMENT INC. PRINTING 75.00
62275 ON TRACK FULFILLMENT INC. PRINTING 47.60
64540 NEXTEL COMMUNICATION CHARGES 342.92
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
65055 ARCTIC BLASTERS, INC. THAWING DEVICE 915.00
65055 NORTH SHORE TOWING TOW & HOOK 80.00
7115 DISTRIBUTION Total 1,536.54
7120 WATER METER MAINTENANCE 64540 NEXTEL COMMUNICATION CHARGES 70.52
64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.24
7120 WATER METER MAINTENANCE Total 222.76
510 WATER FUND Total 38,617.28
513 WATER DEPR IMPRV & EXTENSION
7340 WATER DEP. IMP. & EXT.65515 WATER RESOURCES NEW AMR REPLACEMENT PROGRAM 70,919.88
7340 WATER DEP. IMP. & EXT. Total 70,919.88
513 WATER DEPR IMPRV & EXTENSION Total 70,919.88
515 SEWER FUND
7400 SEWER MAINTENANCE 62295 STEINBUCK, MARK PUMPER CLEANER SHOW 120.27
62295 ROBERT A. BAUER PUMPER CLEANER SHOW IN INDIANA 115.00
62295 GORDON S. CAMPBELL PUMPER CLEANER SHOW IN INDIANA 115.00
64540 NEXTEL COMMUNICATION CHARGES 225.94
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
7400 SEWER MAINTENANCE Total 614.22
515 SEWER FUND Total 614.22
520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL 62390 LAKESHORE WASTE SERVICES FY2014 CONDO REFUSE COLLECTION 34,486.82
62405 WELLS FARGO BANK, N.A. *REFUSE REMOVAL 50,342.96
62405 WELLS FARGO BANK, N.A. FY2014 SWANCC CAPITAL, OPERATIONS
AND MANAGEMENT COSTS
120,716.56
68310 WELLS FARGO BANK, N.A.*REFUSE REMOVAL 1,828.70
68310 WELLS FARGO BANK, N.A. FY2014 SWANCC CAPITAL, OPERATIONS
AND MANAGEMENT COSTS
4,917.12
7685 REFUSE COLLECT & DISPOSAL Total 212,292.16
520 SOLID WASTE FUND Total 212,292.16
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
11 *ADVANCED PAYMENTS38 of 537
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT 62295 MUNICIPAL FLEET MGRS 22ND FORD PRESENTATION 100.00
64505 CALL ONE COMMUNICATION CHARGES 547.14
64540 NEXTEL COMMUNICATION CHARGES 190.68
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.10
7705 GENERAL SUPPORT Total 875.92
7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 127.57
62355 CINTAS #769 WEEKLY MAT SERVICE 182.28
62355 CINTAS #769 WEEKLY UNIFORM SERVICE 127.57
65015 1ST AYD CORPORATION CHEMICALS 1,280.64
65035 CITY WELDING SALES WELDING GASES 224.35
65035 PALATINE OIL COMPANY, INC FY2014 FUEL PURCHASES 71,838.93
65060 R.A. ADAMS ENTERPRISES PLOW CYLINDER #532 202.13
65060 R.A. ADAMS ENTERPRISES WESTERN BOLT BAG 87.00
65060 AETNA TRUCK PARTS, INC. HEADLIGHTS 270.16
65060 EQUIPMENT DEPOT OF IL CHAIN‐CUT TO LENGTH #760 668.96
65060 CUMBERLAND SERVICENTER RETURNED PARTS (77.50)
65060 CUMBERLAND SERVICENTER TACHO METER #718 94.18
65060 CUMBERLAND SERVICENTER WASHER FLUID 193.48
65060 DOUGLAS TRUCK PARTS HARDWARE CLAMP STARP 40.00
65060 DOUGLAS TRUCK PARTS REFLECTORS & FIRE EXTINGUISHERS 433.48
65060 DUXLER TIRE & CAR CENTER SWAP & INSTALL CUSTOMER STRUTS #25 50.00
65060 EVANSTON CAR WASH CAR WASHES EPD 136.00
65060 GROVER WELDING COMPANY ROLL OFF BOX WELD REPAIRS #737 305.75
65060 HAVEY COMMUNICATIONS EMERGENCY LIGHTING 468.00
65060 INTERSTATE BATTERY OF
NORTHERN CHICAGO
2014 BATTERY PURCHASES 352.64
65060 NORTH SHORE TOWING TOW & HOOK 155.00
65060 REGIONAL TRUCK EQUIPMENT
COMPANY, INC.
HANDLE LOCK #720 135.58
65060 REGIONAL TRUCK EQUIPMENT
COMPANY, INC.
LED FLASHER 59.13
65060 REGIONAL TRUCK EQUIPMENT
COMPANY, INC.
LOCK FOR JOBOX #718 63.20
65060 RUSSO POWER EQUIPMENT FRONT END REPLACEMENT #607 1,866.19
65060 RUSSO POWER EQUIPMENT PASSENGER DOOR REPLACED #607 1,423.20
65060 STANDARD EQUIPMENT
COMPANY
HAND VALVE 517.78
65060 STANDARD EQUIPMENT
COMPANY
PLOW LIFT 697.43
65060 WESTMONT AUTO AXEL SHAFT #164 684.90
65060 WESTMONT AUTO HUB BEARING #164 263.90
65060 WESTMONT AUTO HUB BEARING#164 252.00
65060 WESTMONT AUTO REAR LUBE 153.22
65060 WESTMONT AUTO TAILGATE HANDLE #164 91.24
65060 VERMEER MIDWEST BREAKAWAY SWITCH 14.67
65060 VERMEER MIDWEST CHIPPER FILTERS 456.74
65060 VERMEER MIDWEST PRE‐CLEANER 97.31
65060 WEST SIDE TRACTOR BUCKET REBUILD 924.75
65060 WEST SIDE TRACTOR RIDE CONTROL SWITCH #550 80.94
65060 ZARNOTH BRUSH WORKS BROOM MOTOR #553 848.00
65060 GEIB INDUSTRIES, INC. HYDRAULIC HOSE 106.25
65060 ICEMANN ARENA SERVICES ICE RESURFACER PARTS 337.75
65060 HERITAGE CRYSTAL CLEAN ANTI FREEZE 621.81
65060 CARQUEST EVANSTON BRAKE JOB #164 275.82
65060 CARQUEST EVANSTON BREAKAWAY SYSTEM 56.04
65060 CARQUEST EVANSTON BULBS 20.70
65060 CARQUEST EVANSTON CABIN AIR FILTER 71.06
65060 CARQUEST EVANSTON FILTERS 85.00
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
12 *ADVANCED PAYMENTS39 of 537
65060 CARQUEST EVANSTON FRONT END JOB #541 425.40
65060 CARQUEST EVANSTON HALOGEN SEALED BEAM 151.14
65060 CARQUEST EVANSTON HELI COIL KIT 40.99
65060 CARQUEST EVANSTON HYDRAULIC FILTER 34.00
65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 332.49
65060 CARQUEST EVANSTON HYDRAULIC HOSE 1,584.00
65060 CARQUEST EVANSTON PULLER KIT 113.99
65060 CARQUEST EVANSTON RETURNED PARTS (53.42)
65060 CARQUEST EVANSTON TIE ROD 53.42
65060 CARQUEST EVANSTON TIRE ROD END #164 24.56
65060 CARQUEST EVANSTON TRIANGLE WARNING KIT 135.60
65060 GOLF MILL FORD BEARING & SEAL #25 38.35
65060 GOLF MILL FORD BRAKE SHIFT INTER‐LOCK #56 77.36
65060 GOLF MILL FORD MIRROR ASSEMBLY #513 388.59
65060 GOLF MILL FORD PREFORM MANUAL #634 96.00
65060 GOLF MILL FORD REPLACE FUEL PUMP #635 167.26
65060 GOLF MILL FORD STARTER #541 449.84
65060 LINDCO EQUIPMENT SALES PLOW CLEVIS 147.83
65060 CHICAGO PARTS & SOUND BRAKE PAD #541 233.50
65060 ADVANCED PROCLEAN INC. POWER WASHING EQUIPMENT 832.65
65060 APC STORES, INC.FUEL FILTER 31.19
65060 THE CHEVROLET EXCHANGE PLOW LIGHTS 759.78
65060 RUSH TRUCK CENTERS OF IL BRAKE VALVE #613 144.13
65060 RUSH TRUCK CENTERS OF IL DIESEL 407.64
65060 RUSH TRUCK CENTERS OF IL EGR VALVE #956 1,455.30
65060 RUSH TRUCK CENTERS OF IL LIGHT SOCKETS 37.00
65060 RUSH TRUCK CENTERS OF IL RETURNED PARTS (1,135.82)
65060 RUSH TRUCK CENTERS OF IL TURN SIGNAL BULB 126.94
65060 RUSH TRUCK CENTERS OF IL TURN SIGNAL SWITCH #613 112.07
65065 WENTWORTH TIRE SERVICE TIRE SERVICE, RECAP & REPAIR 559.48
65065 WENTWORTH TIRE SERVICE TIRE SERVICE, RECAP & REPAIR #164 464.36
65065 WENTWORTH TIRE SERVICE TIRE SERVICE, RECAP & REPAIR #550 119.00
65065 WENTWORTH TIRE SERVICE TIRE SERVICE, RECAP & REPAIR #565 122.00
65065 WENTWORTH TIRE SERVICE TIRE SERVICE, RECAP & REPAIR #612 158.90
65085 ROMEO LIM JR TOOL ALLOWANCE 550.00
65090 CINTAS FIRST AID & SUPPLY SUPPLIES‐FIRST AID 159.41
7710 MAJOR MAINTENANCE Total 96,710.16
600 FLEET SERVICES FUND Total 97,586.08
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS 65550 RUSSO POWER EQUIPMENT 1 KUBOTA SIDEWALK TRACTOR 29,021.00
7780 VEHICLE REPLACEMENTS Total 29,021.00
601 EQUIPMENT REPLACEMENT FUND Total 29,021.00
605 INSURANCE FUND 62266 CCMSI WORKER'S COMPENSATION TPA 23,750.00
62266 CCMSI WORKER'S COMPENSATION TPA TAKE OVER
CLAIMS
1,625.00
66044 STATE TREASURER, ILLINOIS
WORKERS'
WORKERS COMPENSATION PAYMENT 9,202.71
66050 HSA BANK MONTHLY INVOICE 19.25
66054 SENIORS CHOICE INSURANCE PREMIUM 1,955.79
605 INSURANCE FUND Total 36,552.75
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
13 *ADVANCED PAYMENTS40 of 537
700 FIRE PENSION FUND
8000 FIREFIGHTERS' PENSION 61755 DAUGHERTY, DERON K *MAILING FEE'S & ANNUAL CERTIFICATION 265.88
61755 LAUTERBACH & AMEN LLP *PENSION BENEFIT CALCULATION 150.00
8000 FIREFIGHTERS' PENSION Total 415.88
700 FIRE PENSION FUND Total 415.88
Grand Total 1,547,139.71
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
14 *ADVANCED PAYMENTS41 of 537
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
100.13040 ALLEGRA PRINT & IMAGING ENVELOPES 485.00
100.21639 EYE MED VISION CARE VISION COVERAGE 3,055.46
100.21640 METLIFE SMALL BUSINESS CENTER INSURANCE 19,646.76
100.21640 GUARDIAN MONTHLY INVOICE 14,815.63
100.21650 NATIONAL GUARDIAN LIFE INS. CO. MONTHLY INVOICE 339.39
100.21685 KIMBERLY K. KULL REIMBURSEMENT FSA 991.77
100.22730 BANK OF AMERICA *PURCHASING CARD-FEBRUARY 2014 120,686.35
100.41420 JUSTIN BLEDSOE/GEORGE PFEIFFER SEIZED FUNDS CASE #12-33882 150.00
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #13-33367 1,726.00
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #13-30022 174.10
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #13-33804 12,000.00
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #13-33822 769.00
174,839.46
HOME
VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #63 1,037.56
1,037.56
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 500.00
VARIOUS VARIOUS WORKERS COMP 20,986.17
VARIOUS VARIOUS WORKERS COMP 11,113.16
VARIOUS VARIOUS CASUALTY LOSS 835.51
33,434.84
NSP2
VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #63 191,055.19
191,055.19
SEWER
7545.68305 IEPA LOAN DISBURSEMENT SEWER FUND 271,499.04
7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75
7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70
7560.68305 IEPA LOAN DISBURSEMENT SEWER FUND 140,310.49
1,369,832.98
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS - FEBRUARY, 2014 63,670.25
63,670.25
WATER
510.22700 SCHNEIDER, FRED 3322590-02-WATER REFUND 107.69
510.22700 JAMES VOGEL & JENNIFER LINSKEY 5540140-02-WATER REFUND 39.14
146.83
1,834,017.11
Grand Total 3,381,156.82
;
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04/09/2014
15 *ADVANCED PAYMENTS42 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 1 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
311 CENTER MARIANO'S 00085076 $ 7.15 02/12/2014
64505 TELECOMMUNICATIONS
CARRIER LINE CH SNACK 311 TRAINING CLASS
311 CENTER SNAPENGAGE CHAT $ 49.00 02/17/2014
64505 TELECOMMUNICATIONS
CARRIER LINE CH MONTHLY CHARGE 311 LIVE CHAT PROGRAM
ADMN SVCS / ADMIN APL APPLEONLINESTOREUS $ 3,949.00 02/21/2014 65555 PERSONAL COMPUTER EQ IPADS FOR PARKS AND RECS
ADMN SVCS / ADMIN CLAIM ADJ/DMI DELL CORPBUS $ (286.07)02/24/2014 65555 PERSONAL COMPUTER EQ FRADULENT CHARGES CREDITED BACK FROM JANUARY 2014
ADMN SVCS / ADMIN CLAIM ADJ/DMI DELL CORPBUS $ (286.07)02/24/2014 65555 PERSONAL COMPUTER EQ FRADULENT CHARGES CREDITED BACK FROM JANUARY 2014
ADMN SVCS / ADMIN CLAIM ADJ/DMI DELL CORPBUS $ (286.07)02/24/2014 65555 PERSONAL COMPUTER EQ FRADULENT CHARGES CREDITED BACK FROM JANUARY 2014
ADMN SVCS / ADMIN CLAIM ADJ/DMI DELL CORPBUS $ (286.07)02/24/2014 65555 PERSONAL COMPUTER EQ FRADULENT CHARGES CREDITED BACK FROM JANUARY 2014
ADMN SVCS / ADMIN CLAIM ADJ/DMI DELL CORPBUS $ (286.07)02/24/2014 65555 PERSONAL COMPUTER EQ FRADULENT CHARGES CREDITED BACK FROM JANUARY 2014
ADMN SVCS / ADMIN CLAIM ADJ/DMI DELL CORPBUS $ (286.07)02/24/2014 65555 PERSONAL COMPUTER EQ FRADULENT CHARGES CREDITED BACK FROM JANUARY 2014
ADMN SVCS / ADMIN ATT BUS PHONE PMT $ 4,467.78 02/25/2014 65555 PERSONAL COMPUTER EQ ANALOG TO DIGITAL CONVERTERS FOR FIRE STATION
ADMN SVCS / FINANCE TRIBUNE MEDIA GROUP $ 759.00 02/05/2014 65515 OTHER IMPROVEMENTS AD NOTICE BID 14-09 2014 MFT RESURFACING OF VARIOUS STREETS
ADMN SVCS / FINANCE TRIBUNE MEDIA GROUP $ 737.00 02/05/2014 65515 OTHER IMPROVEMENTS AD NOTICE RFP 14-16 SHERIDAN ROAD/CHICAGO AVENUE IMPROVEMENTS
ADMN SVCS / FINANCE TRIBUNE MEDIA GROUP $ 583.00 02/12/2014
62461 SEWER MAINTENANCE
CONTRACTS AD NOTICE BID 14-13 2014 CIPP SPOT LINE SEWER REHABILITATION
ADMN SVCS / FINANCE TRIBUNE MEDIA GROUP $ 638.00 02/20/2014 62496 DED INOCULATION AD NOTICE 2014 DUTCH ELM DISEASE PREVENTION PROGRAM
ADMN SVCS / FINANCE SUN TIMES MEDIA ADVERT $ 68.80 02/25/2014 62205 ADVERTISING AD NOTICE BID 14-19 HYBRID FUEL MANAGEMENT SYSTEM
ADMN SVCS / FINANCE ILLINOIS GOVERNMENT FI $ 100.00 02/25/2014 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP FEE
ADMN SVCS /HUMAN RES PBD ICMA PUBLICATIONS $ 1,363.47 02/03/2014 62310 HR ONLY - CITY WIDE TRAINING ICMA - TEST BOOKS FOR SUPERVISORY TRAINING
ADMN SVCS /HUMAN RES AMAZON MKTPLACE PMTS $ 39.10 02/12/2014 62310 HR ONLY - CITY WIDE TRAINING ICMA - TEXT BOOKS
ADMN SVCS /HUMAN RES POTBELLY 005 $ 80.87 02/26/2014 65125 OTHER COMMODITIES WORKING STAFF LUNCH WITH EMPLOYEE WHO WAS LEAVING ORGANIZATION
ADMN SVCS/INFO SYS PAYPAL LASERPRINTR $ 25.42 02/03/2014 65555 PERSONAL COMPUTER EQ BUSHINGS FOR LASER PRINTER
ADMN SVCS/INFO SYS 37S BASECAMP 2479787 $ 20.00 02/03/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE IT PROJECT TRACKING SOFTWARE
43 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 2 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 19.98 02/03/2014 65555 PERSONAL COMPUTER EQ PRINTER PARTS
ADMN SVCS/INFO SYS DMI DELL K-12/GOVT $ 739.45 02/04/2014 65555 PERSONAL COMPUTER EQ LAPTOP FOR ALDERMAN BRAITHWAITE
ADMN SVCS/INFO SYS AT&T BILL PAYMENT $ 218.60 02/07/2014
64515 TELECOMM EQUIP
MAINTENANCE
COE’S 911 LOCATOR ID SERVICE - NEEDED TO MAKE PAST DUE PAYMENT SO NO
DISCONNECT.
ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 945.98 02/07/2014 65555 PERSONAL COMPUTER EQ PROJECTOR FOR COUNCIL CHAMBERS
ADMN SVCS/INFO SYS AMAZON.COM $ 66.52 02/07/2014 65555 PERSONAL COMPUTER EQ WIRELESS MICE FOR LEGAL
ADMN SVCS/INFO SYS DMI DELL K-12/GOVT $ 565.77 02/13/2014 65555 PERSONAL COMPUTER EQ 3 24 INCH MONITORS
ADMN SVCS/INFO SYS AMAZON.COM $ 179.97 02/13/2014 65555 PERSONAL COMPUTER EQ HARD DRIVES
ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ (14.01)02/13/2014 65555 PERSONAL COMPUTER EQ REFUND FOR MAINTENANCE PLAN ON WEBCAMS
ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 42.27 02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SPEAKERS FOR FLEETWOOD
ADMN SVCS/INFO SYS ADOBE SYSTEMS, INC. $ 53.11 02/18/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE ADOBE CREATIVE CLOUD FOR CMO
ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 123.25 02/19/2014 62250 COMPUTER EQUIPMENT MAINT.PRINTING PLOTTER PART - TAX WAS REFUNDED
ADMN SVCS/INFO SYS CRUCIAL.COM $ 32.99 02/19/2014 65555 PERSONAL COMPUTER EQ RAM FOR TOUGHBOOK FOR FIREADMIN
ADMN SVCS/INFO SYS GODADDY.COM $ 13.17 02/19/2014
62341 INTERNET SOLUTION
PROVIDERS URL REGISTRATION CMO - FJTHEATRE.COM
ADMN SVCS/INFO SYS GODADDY.COM $ 56.12 02/19/2014
62341 INTERNET SOLUTION
PROVIDERS URL RENEWAL - CMO
ADMN SVCS/INFO SYS AUSTIN LIQUORS $ 26.41 02/20/2014 65555 PERSONAL COMPUTER EQ ACCIDENTAL PURCHASE IMMEDIATELY REFUNDED
ADMN SVCS/INFO SYS AUSTIN LIQUORS $ (26.41)02/20/2014 65555 PERSONAL COMPUTER EQ REFUND OF ACCIDENTAL PURCHASE
ADMN SVCS/INFO SYS AMAZON.COM $ 89.04 02/26/2014 65555 PERSONAL COMPUTER EQ 8 DATA CARTRIDGES FOR JIM
ADMN SVCS/INFO SYS ADOBE SYSTEMS, INC. $ 31.86 02/26/2014 65555 PERSONAL COMPUTER EQ ADOBE CLOUD
ADMN SVCS/PARKIING SVCS PRINCETON GLOB00 OF 00 $ 299.90 02/03/2014 62360 MEMBERSHIP DUES
ANNUAL MEMBERSHIP CHARGE THAT IS BEING DISPUTED. SPOKE WITH VENDOR
AND THEY ARE GOING TO CREDIT ACCOUNT. ACCOUNT PAID IN DECEMBER 2013.
ADMN SVCS/PARKIING SVCS WW GRAINGER $ 471.06 02/05/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL FLOURESCENT LAMPS AND METER BATTERIES (OLD PAKING METERS)
ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 21.04 02/05/2014 65085 MINOR EQUIPMENT AND TOOLS PARTS AND TOOLS FOR REPAIRS.
ADMN SVCS/PARKIING SVCS BIOTEK CORPORATION $ 817.53 02/06/2014 62225 BLDG MAINT SVCS DE-ICING CHEMICALS FOF THE MAPLE GARAGE
ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 33.34 02/06/2014 65085 MINOR EQUIP & TOOLS PARTS AND TOOLS FOR REPAIRS.
ADMN SVCS/PARKIING SVCS B2B NETWORX INC $ (19.95)02/10/2014 62360 MEMBERSHIP DUES NETWORKS INCLUSION PROGRAM, PRINCETON GLOBAL DISPUTE CREDIT.
44 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 3 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 45.06 02/19/2014 65085 MINOR EQUIP & TOOLS PARTS AND TOOLS FOR REPAIRS.
ADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 50.00 02/20/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL NO LOADING ZONE SIGNS
ADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 31.99 02/24/2014 65085 MINOR EQUIP & TOOLS PARTS AND TOOLS FOR REPAIRS.
ADMN SVCS/PARKIING SVCS MTS SAFETY PRODUCTS IN $ 335.35 02/28/2014 65090 SAFETY EQUIPMENT SAFETY RAINCOATS FOR CROSSING GUARD STAFF.
CITY COUNCIL ADMIN AMTRAK .CO0350717540107 $ 35.70 02/06/2014 62295 TRAINING & TRAVEL
ROUNDTRIP TRAIN TICKET FOR THE MAYOR - NWMC LEGISLATIVE DAYS IN
SPRINGFIELD - MAR. 25-27, 2014
CITY COUNCIL ADMIN COMCAST CHICAGO $ 503.00 02/07/2014
64505 TELECOMMUNICATIONS
CARRIER LINE CH
HIGH SPEED INTERNET ONLY AT THE HOME OF 5TH WARD ALDERMAN FOR THE
MONTHS OF JANUARY 2014-JULY 2014
CITY COUNCIL ADMIN COMCAST CHICAGO $ 442.00 02/07/2014
64505 TELECOMMUNICATIONS
CARRIER LINE CH
HIGH SPEED INTERNET ONLY FOR THE HOME OF 3RD WARD ALDERMAN FOR
JANUARY 2014-JULY 2014.
CITY COUNCIL ADMIN COMCAST CHICAGO $ 456.00 02/07/2014
64505 TELECOMMUNICATIONS
CARRIER LINE CH
HIGH SPEED INTERNET ONLY FOR THE HOME OF 8TH WARD ALDERMAN FOR
JANUARY 2014-JULY 2014.
CITY COUNCIL ADMIN AMTRAK TEL0350717540107 $ (17.85)02/07/2014 62295 TRAINING & TRAVEL
REIMBURSEMENT FOR CHANGING ROUNDTRIP TRAIN TICKET FOR MAR. 25-27,
2014 FOR NWMC LEGISLATIVE DAYS IN SPRINGFIELD FOR THE MAYOR TO A ONE-
WAY TICKET FOR 3/27/13.
CITY COUNCIL ADMIN NATIONAL LEAGUE OF CIT $ 585.00 02/26/2014 62295 TRAINING & TRAVEL
REGISTRATION FEE FOR NATIONAL LEAGUE OF CITIES CONFERENCE - MARCH 9-
12, 2014 IN WASHINGTON, DC FOR 3RD WARD ALDERMAN
CITY COUNCIL ADMIN AMERICAN 00173345509562 $ 329.00 02/27/2014 62295 TRAINING & TRAVEL
AIRFARE FOR NATIONAL LEAGUE OF CITIES CONFERENCE, WASHINGTON, DC -
MARCH 2014 FOR 3RD WARD ALDERMAN.
CITY COUNCIL ADMIN OWW ORBITZ.COM $ 21.99 02/27/2014 62295 TRAINING & TRAVEL
AIRFARE FOR NATIONAL LEAGUE OF CITIES CONFERENCE, WASHINGTON, DC -
MARCH 2014 FOR 3RD WARD ALDERMAN.
CITY COUNCIL ADMIN AMTRAK - J0565132595648 $ 44.05 02/27/2014 62295 TRAINING & TRAVEL
TRAIN TICKET FOR NWMC LEGISLATIVE DAYS IN SPRINGFIELD, MARCH 27, 2014
FOR THE MAYOR
CITY COUNCIL ADMIN OMNI SHOREHAM $ 958.38 02/28/2014 62295 TRAINING & TRAVEL
HOTEL ACCOMMODATIONS FOR NATIONAL LEAGUE OF CITIES CONFERENCE,
WASHINGTON, DC - MARCH 2014 FOR 3RD WARD ALDERMAN
CITY COUNCIL ADMIN HILTON HOTELS SPRING $ 178.08 02/28/2014 62295 TRAINING & TRAVEL
HOTEL ACCOMMODATIONS: EVANSTON DAY IN SPRINGFIELD FEB. 25-26, 2014
FOR THE MAYOR.
CITY MGR'S OFF UNITED 01629252293325 $ 6.99 02/03/2014 62295 TRAINING & TRAVEL INFLIGHT WI-FI
CITY MGR'S OFF POTBELLY 005 $ 110.50 02/04/2014 65025 FOOD COUNCIL FOOD
CITY MGR'S OFF JEWEL #3428 $ 33.74 02/04/2014 62295 TRAINING & TRAVEL MANAGEMENT MEETING
CITY MGR'S OFF ILLINOIS MUNICIPAL LEA $ 76.00 02/04/2014 65010 BOOKS, PUBLICATIONS, MAPS PROF DEVELOPMENT BOOKS
CITY MGR'S OFF IPN/PAYMENTNETWORK $ 535.32 02/04/2014 62490 OTHER PROGRAM COSTS TRANSLATION
CITY MGR'S OFF FACEBK ZDN5L52EV2 $ 9.24 02/04/2014 62205 ADVERTISING WEB ADVERTISING
45 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 4 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
CITY MGR'S OFF WP-FEE.COM $ 26.00 02/04/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE
CITY MGR'S OFF EINSTEIN BROS BAGELS13 $ 43.95 02/05/2014 62295 TRAINING & TRAVEL MANAGER'S MEETING
CITY MGR'S OFF GOOGLE GOOGLE STORAGE $ 2.49 02/05/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB STORAGE
CITY MGR'S OFF TAGS BAKERY $ 32.95 02/06/2014 62295 TRAINING & TRAVEL MANAGERS MEETING
CITY MGR'S OFF FS JOTFORM $ 9.95 02/06/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE MONTHLY WEB SOFTWARE
CITY MGR'S OFF WP ENGINE $ 104.00 02/06/2014 62340 IS SUPPORT FEES WEB HOSTING SOFTWARE
CITY MGR'S OFF ADOBE SYSTEMS, INC. $ 21.24 02/06/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE
CITY MGR'S OFF ADOBE SYSTEMS, INC. $ 53.11 02/07/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE MEMBERSHIP
CITY MGR'S OFF ZAPIER.COM $ 15.00 02/07/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE MEMBERSHIP
CITY MGR'S OFF HOTELS.COM $ 188.86 02/10/2014 62295 TRAINING & TRAVEL ILCMA CONFERENCE
CITY MGR'S OFF FACEBK TNP9P5EDV2 $ 17.13 02/10/2014 62205 ADVERTISING WEB ADVERTISING
CITY MGR'S OFF LOU MALNATI'S PIZZERIA $ 134.75 02/11/2014 65025 FOOD COUNCIL FOOD
CITY MGR'S OFF NEXT AMERICAN CITY $ 20.00 02/17/2014 62295 TRAINING & TRAVEL CONFERENCE
CITY MGR'S OFF AMTRAK .CO0440616544241 $ 263.80 02/17/2014 62295 TRAINING & TRAVEL DAY AT SPRINGFIELD
CITY MGR'S OFF UNITED 01629263283222 $ 6.99 02/17/2014 62295 TRAINING & TRAVEL INFLIGHT WI-FI
CITY MGR'S OFF RIGHTSIGNATURE LLC $ (468.00)02/17/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE REFUND CMO SOFTWARE
CITY MGR'S OFF ECO PROMOTIONAL PRODUC $ 722.00 02/17/2014 65125 OTHER COMMODITIES STATE OF THE CITY 4-STAR AWARD
CITY MGR'S OFF ALLIANCE FOR INNOVATIO $ 450.00 02/18/2014 62295 TRAINING & TRAVEL CONFERENCE
CITY MGR'S OFF DIXIE KITCHEN & BAIT S $ 181.28 02/19/2014 65025 FOOD COUNCIL FOOD
CITY MGR'S OFF AMAZON MKTPLACE PMTS $ 11.01 02/19/2014 65095 OFFICE SUPPLIES OFFICE SUPPLIE
CITY MGR'S OFF ADOBE SYSTEMS, INC. $ 10.61 02/19/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE
CITY MGR'S OFF FEDEXOFFICE 00036277 $ 198.90 02/20/2014 62210 PRINTING CENTRAL STREET WINDOW CLINGS
CITY MGR'S OFF PAYPAL MULTILINGUA $ 150.00 02/21/2014 62490 OTHER PROGRAM COSTS TRANSLATION SERVICES
CITY MGR'S OFF UNITED 01629269023546 $ 6.99 02/24/2014 62295 TRAINING & TRAVEL INFLIGHT WI-FI
CITY MGR'S OFF POTBELLY 005 $ 164.25 02/25/2014 65025 FOOD COUNCIL FOOD
CITY MGR'S OFF ISSUU PUBLISHING $ 19.00 02/25/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE
CITY MGR'S OFF TAGS BAKERY $ 15.95 02/26/2014 65025 FOOD COUNCIL FOOD
CITY MGR'S OFF OFFICE DEPOT #510 $ 29.99 02/26/2014 62295 TRAINING & TRAVEL SPRINGFIELD DAY SUPPLIES
CITY MGR'S OFF JEWEL #3456 $ 37.94 02/26/2014 62295 TRAINING & TRAVEL SPRINGFIELD DAY SUPPLIES
CITY MGR'S OFF WWW.LOGMEIN.COM $ 133.03 02/26/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE WEB SOFTWARE
CITY MGR'S OFF FEDEXOFFICE 00036277 $ 61.00 02/27/2014 62210 PRINTING CENTRAL STREET WINDOW CLINGS
CITY MGR'S OFF BKF BOOKFRESH $ 19.95 02/27/2014
64545 (IS ONLY) PERSONAL COMP
SOFTWARE TESTING SOFTWARE
46 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 5 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
CITY MGR'S OFF JIMMY JOHN'S 137 - ECO $ 428.05 02/28/2014 62295 TRAINING & TRAVEL DAY IN SPRINGFIELD
CITY OF EVANSTON VIRGINIA RAILWAY EXPRE $ 18.20 02/03/2014 62295 TRAINING & TRAVEL VIRGINIA RAILWAY TICKETTRANSPORTATION
CITY OF EVANSTON MAINSTORE STOR12010112 $ 24.99 02/04/2014 65095 OFFICE SUPPLIES HEADPHONE FOR COMPUTER IN LIBRARY FBI-NA 256
CITY OF EVANSTON PAY AT PUMPS/S12020012 $ 12.00 02/04/2014 65035 PETROLEUM PRODUCTS OUT OF TOWN FUEL FOR CAR 83
CITY OF EVANSTON LEMOI ACE HARDWARE $ 45.47 02/05/2014 62490 OTHER PROGRAM COSTS ANIMAL CLEANING SUPPLIES
CITY OF EVANSTON GFS MKTPLC #1915 $ 52.92 02/05/2014 65025 FOOD SNACK ITEMS
CITY OF EVANSTON FBI NAA $ 95.00 02/10/2014 65020 CLOTHING FBI-NATIONAL ACADEMY UNIFORMS
CITY OF EVANSTON THE HOME DEPOT 1902 $ 3.70 02/10/2014 65110 REC PROGRAM SUPPLIES PLANT RACK HARDWARE
CITY OF EVANSTON LEMOI ACE HARDWARE $ 8.33 02/10/2014 65110 REC PROGRAM SUPPLIES PLANT RACK HARDWARE
CITY OF EVANSTON WAL-MART #2438 $ 46.30 02/10/2014 65095 OFFICE SUPPLIES PRINTER CARTRIDGE
CITY OF EVANSTON FBI NAA $ 304.32 02/13/2014 65095 OFFICE SUPPLIES
FBI-NATIONAL ACADEMY ASSOCIATES PLAQUES, DESK BLOCK, DIPLOMA
FRAMES
CITY OF EVANSTON WAL-MART #2438 $ 5.87 02/13/2014 65090 SAFETY EQUIPMENT LOCKER PAD LOCK
CITY OF EVANSTON OFFICE DEPOT #1105 $ 140.39 02/18/2014 62295 TRAINING & TRAVEL FURNITURE PURCHASE (50%)
CITY OF EVANSTON OFFICE DEPOT #1105 $ 140.39 02/18/2014 62295 TRAINING & TRAVEL FURNITURE PURCHASE (50%)
CITY OF EVANSTON UNITED 01629264876960 $ 29.00 02/18/2014 62295 TRAINING & TRAVEL
TRAVEL TRAINING CHARGE, $29.00 CREDITED BACK ON 2/19/14 AFTER FLIGHT
WAS CANCELLED DO TO SNOW STORM
CITY OF EVANSTON JEWEL #3456 $ 12.56 02/19/2014 62490 OTHER PROGRAM COSTS ANIMAL SUPPLIES
CITY OF EVANSTON UNITED 01629265484965 $ 34.00 02/19/2014 62295 TRAINING & TRAVEL
TRAVEL TRAINING AIR FARE FOR RESCHEDULED FLIGHT AFTER ORIGINAL
FLIGHT WAS CANCELLED DO TO SNOW STORM
CITY OF EVANSTON UNITED 01629264876960 $ (29.00)02/19/2014 62295 TRAINING & TRAVEL
TRAVEL TRAINING AIRFARE CREDIT FROM CANCELLED FLIGHT ON 2/16/14 DO TO
SNOW STORM
CITY OF EVANSTON SQ DAVID GOMEZ $ 293.00 02/20/2014 62507 FIELD TRIPS
FIELD TRIP TO PHILLADELPDIA , PA. POLICE HEADQUARTERS AND TRAINING
ACADEMY
FBI- NATIONAL ACADEMY TRAINING
CITY OF EVANSTON FAMOUS RAY'S PIZZA $ 7.89 02/24/2014 65025 FOOD
MEAL ALLOWANCE DURING FIELD TRIP TO NYPD POLICE HEADQUARTERS
FBI-NATIONAL ACADEMY TRAINING
CITY OF EVANSTON FAMOUS RAY'S PIZZA $ 13.83 02/24/2014 65025 FOOD MEAL ALLOWANCE DURING NYPD FIELD TRIP
CITY OF EVANSTON O'HARA'S RESTAURANT $ 20.00 02/25/2014 65025 FOOD
MEAL ALLOWANCE DURING NYPD FIELD TRIP
FBI-NATIONAL ACADEMY TRAINING
CITY OF EVANSTON O'HARA'S RESTAURANT $ 25.00 02/25/2014 65025 FOOD
MEAL ALLOWANCE NYPD FIELD TRIP POLICE HQ
FBI-NATIONAL ACADEMY TRAINING
COMM ECON DEV/ADMIN IEDC ONLINE $ 95.00 02/06/2014 62295 TRAINING & TRAVEL WEBINAR
COMM ECON DEV/ADMIN SUN TIMES MEDIA ADVERT $ 41.60 02/14/2014 62205 ADVERTISING PLAN COMMISSION PUBLIC MTNG NOTICE #732004
COMM ECON DEV/ADMIN SUN TIMES MEDIA ADVERT $ 4.80 02/18/2014 62205 ADVERTISING PLAN COMMISSION PUBLIC MTG NOTICE #732004 CHARGE FOR EXTRA LINE
COMM ECON DEV/ADMIN STRIKING.LY $ 24.95 02/24/2014
62660 BUSINESS
ATTRACTION/EXPANSION NEXTCHAPTEREVANSTON.COM DOMAIN
COMM ECON DEV/ADMIN SUN TIMES MEDIA ADVERT $ 72.00 02/25/2014 62205 ADVERTISING ZBA PUBLIC NOTICE #736144
COMM ECON DEV/ADMIN LAMBDA ALPHA INTERNATI $ 50.00 02/26/2014 62360 MEMBERSHIP DUES MEMBERSHIP
47 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 6 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
COMM ECON DEV/ADMIN LAMBDA ALPHA INTERNATI $ 225.00 02/26/2014 62360 MEMBERSHIP DUES MEMBERSHIP
COMM ECON DEV/ADMIN LAMBDA ALPHA INTERNATI $ (50.00)02/27/2014 62360 MEMBERSHIP DUES CREDIT ON CHARGE FOR MEMBERSHIP
COMM ECON DEV/BLDG PS ILFLS COM $ 59.95 02/25/2014 62345 COURT COSTS/LITIGATION MONTHLY FEE FOR FORECLOSURE WEBSITE
FIRE/ADMINANSTON 111 S WACKER DR GARAGE $ 34.00 02/03/2014 62295 TRAINING & TRAVEL PARKING COOK COUNTY HMPG MEETING
FIRE/ADMINANSTON FEDEX 830107280579 $ 13.07 02/03/2014 62245 OTHER EQ MAINT ROCHE SHIP BACK TO KNOX COMPANY
FIRE/ADMINANSTON LIFEGUARDMA $ 79.80 02/05/2014 65075 MEDICAL & LAB SUPPLIES DIVING BRICKS FOR WATER RESCUE TEAM
FIRE/ADMINANSTON FS FORTRESGRAND $ 39.99 02/05/2014 65075 MEDICAL & LAB SUPPLIES LOCK DOWN FOR EMS COMPUTER
FIRE/ADMINANSTON MURRAYS SPORTS $ 77.80 02/05/2014 65075 MEDICAL & LAB SUPPLIES PERSONAL RADIO HARNESS FOR WATER RESCUE TEAM
FIRE/ADMINANSTON RUSSO POWER - NAPERVIL $ 258.61 02/05/2014 65085 MINOR EQUIPMENT AND TOOLS TOOL REPAIR
FIRE/ADMINANSTON THE HOME DEPOT 1902 $ 20.68 02/06/2014 65085 MINOR EQUIP & TOOLS SMALL TOOL
FIRE/ADMINANSTON SKOKIE BP 504 QPS $ 3.63 02/07/2014 62295 TRAINING & TRAVEL MEETING REFRESHMENTS FLEET
FIRE/ADMINANSTON HERMS PALACE $ 32.00 02/07/2014 62295 TRAINING & TRAVEL MEETING REFRESHMENTS FLEET
FIRE/ADMINANSTON KOHL'S #0066 $ 75.76 02/10/2014 62245 OTHER EQ MAINT EOC PROJECTOR FOR COMPUTER
FIRE/ADMINANSTON AAA APPLIANCE SERVI $ 690.97 02/12/2014
65050 BUILDING MAINTENANCE
MATERIAL SERVICE AND REPAIRS FS#3 RANGE/OVEN
FIRE/ADMINANSTON BH SUHR & COMPANY INC $ 550.00 02/13/2014
65050 BUILDING MAINTENANCE
MATERIAL PLAT OF SURVEY FS#4 CONSTRUCTION PROJECT.
FIRE/ADMINANSTON CITY OF EVANSTON, IL $ 60.00 02/14/2014 62295 TRAINING & TRAVEL EVANSTON DAY(SPRINGFIELD)
FIRE/ADMINANSTON RADIOSHACK COR00164145 $ 7.98 02/17/2014 65085 MINOR EQUIP & TOOLS SMALL TOOL
FIRE/ADMINANSTON THE HOME DEPOT 1902 $ 19.97 02/17/2014 65085 MINOR EQUIPMENT AND TOOLS SMALL TOOL
FIRE/ADMINANSTON CASEYS GEN STORE 2939 $ 55.00 02/19/2014 62295 TRAINING & TRAVEL FUEL. MABAS CONFERENCE
FIRE/ADMINANSTON DIVE RESCUE INTERNATIO $ 360.00 02/19/2014 62295 TRAINING & TRAVEL WATER OPERATIONS OFFICER DEVELOPMENT CLASS (HOHL)
FIRE/ADMINANSTON WORLDPOINT ECC $ 127.95 02/20/2014 65625 FURNITURES AND FIXTURES CPR BOOKS HEART SAVER
FIRE/ADMINANSTON NORTHEAST ILLINOIS COU $ 496.00 02/21/2014 62360 MEMBERSHIP DUES FD EXPLORER POST 911 PROGRAM ENROLLMENT/INSURANCE
FIRE/ADMINANSTON FULLERS CAR WASH OF W $ 3.00 02/25/2014 62295 TRAINING & TRAVEL CAR WASH #342
FIRE/ADMINANSTON FOOD4LESS #0558 $ 9.98 02/25/2014 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
FIRE/ADMINANSTON SHELL OIL 57444165609 $ 52.01 02/28/2014 62295 TRAINING & TRAVEL FUEL FLEET #342
HEALTH NEHA $ 575.00 02/12/2014 62474 HEALTH PROTECTION GRANT
REGISTRATION FEE FOR NEHA (NATIONAL ENV. HEALTH ASSOC.) 78TH ANNUAL
EDUCATIONAL CONFERENCE IN LAS VEGAS (FOR: C. FERGUSON)
48 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 7 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
HEALTH MEETUP.COM $ 36.00 02/13/2014 62371 WOMEN OUT WALKING WOW PROGRAM ADVERTISING
HEALTH COSMOPOLITAN RSRT ADV $ 155.68 02/14/2014 62474 HEALTH PROTECTION GRANT
DEPOSIT FOR HOTEL STAY IN LAS VEGAS FOR NEHA 78TH ANNUAL
EDUCATIONAL CONF. (FOR: C. FERGUSON)
HEALTH ILLINOIS PUBLIC HEALTH $ 115.00 02/14/2014 62295 TRAINING & TRAVEL
EVONDA SMITH REGISTRATION FOR THE 2014 ILLINOIS MINORITY HEALTH
CONFERENCE
HEALTH SPIRIT AI 48700969239320 $ 332.98 02/14/2014 62474 HEALTH PROTECTION GRANT
FLIGHT TO LAS VEGAS FOR NEHA 78TH ANNUAL EDUCATIONAL CONF. (FOR: C.
FERGUSON)
HEALTH BENNISONS BAKERY INC $ 89.75 02/14/2014 65025 FOOD STAFF MEETING
HEALTH AMTRAK .CO0510689540738 $ 114.00 02/24/2014 62295 TRAINING & TRAVEL EVONDA TRAVEL TO EFFINGHAM FOR GATI TRAINING
HEALTH MOORE MEDICAL LLC $ 177.40 02/24/2014
65045 LICENSING/REGULATORY
SUPPLIES GLOVES FOR ENVIRONMENTAL HEALTH INSPECTORS
HEALTH UW OSHKOSH DIV OF CONT $ 395.00 02/24/2014 62474 HEALTH PROTECTION GRANT LEHP ONLINE CLASSES (FOR: J. DICICCO)
HEALTH MEDLINE $ 153.47 02/27/2014
65045 LICENSING/REGULATORY
SUPPLIES BATTERIES FOR ENVIRONMENTAL HEALTH INSPECTORS.
HEALTH CROWNE PLAZA COLUMBUS $ 104.58 02/28/2014 62474 HEALTH PROTECTION GRANT
HOTEL STAY IN COLUMBUS, OHIO FOR USGS MODELING CONFERENCE FOR
BEACHES (FOR: A. MCILWEE)
LAW/LEGAL COOKEFILE-14LRU4Q2 $ 3.95 02/04/2014 62345 COURT COSTS/LITIGATION ELECTRONIC FILING
LAW/LEGAL SUMMIT BUSINESS ME $ 449.00 02/12/2014 62295 TRAINING & TRAVEL CONFERENCE FOR GRANT FARRAR
LAW/LEGAL IMLA $ 865.00 02/12/2014 62360 MEMBERSHIP DUES MEMBERSHIP FOR GRANT FARRAR- IMLA
LAW/LEGAL METRA DAVIS ST EVANSTO $ 42.50 02/12/2014 62345 COURT COSTS/LITIGATION METRA TRAIN RIDE TICKET TO COURT FOR LITIGATION CASE
LAW/LEGAL CITY OF EVANSTON-SH $ 5.00 02/12/2014 65010 BOOKS, PUBLICATIONS, MAPS MISCELLANEOUS EXPENSE
LAW/LEGAL 55 EAST MONROE $ 27.00 02/14/2014 62345 COURT COSTS/LITIGATION PARKING EXPENSE FOR LITIGATION CASE
LAW/LEGAL 55 EAST MONROE $ 30.00 02/24/2014 62345 COURT COSTS/LITIGATION PARKING EXPENSE FOR LITGATION CASE
LAW/LEGAL DEFENSE RESEARCH INSTI $ 160.00 02/27/2014 62295 TRAINING & TRAVEL TRAINING FOR GRANT FARRAR
LAW/LEGAL AMERICAN BAR ASSOCIATI $ 195.00 02/28/2014 62295 TRAINING & TRAVEL CLASS FOR MICHELLE MASONCUP
LAW/LEGAL AMERICAN BAR ASSOCIATI $ 150.00 02/28/2014 62295 TRAINING & TRAVEL CONFERENCE FOR MARIO TRETO
POLICE DEPT/ADMIN US FLEET TRACKING LLC $ 39.95 02/03/2014 41340 RESERVE NARCOTICS SEIZURE GPS TRACKING MONTHLY CHARGE
POLICE DEPT/ADMIN AMAZON.COM $ 27.98 02/03/2014 64540 TELECOMMUNICATIONS - WIR KVM MULTI COMPUTER/ 1 MONITOR SWITCH FOR RECORDS ID MACHINE
POLICE DEPT/ADMIN FREDPRYOR CAREERTRACK $ 199.00 02/04/2014 62295 TRAINING & TRAVEL MANAGEMENT TRAINING COURSE FOR 311 MANAGER
POLICE DEPT/ADMIN AMAZON MKTPLACE PMTS $ 99.95 02/06/2014 65125 OTHER COMMODITIES VOICE RECORDER FOR CHIEF
POLICE DEPT/ADMIN AMAZON MKTPLACE PMTS $ 41.31 02/07/2014 64540 TELECOMMUNICATIONS - WIR MOTOROLA PHONE BATTERIES
POLICE DEPT/ADMIN AMAZON.COM $ 17.04 02/07/2014 64540 TELECOMMUNICATIONS - WIR MOTOROLA PHONE CHARGERS FOR CELLPHONES
POLICE DEPT/ADMIN LEMOI ACE HARDWARE $ 59.57 02/10/2014 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
49 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 8 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
POLICE DEPT/ADMIN AIRSPLAT.COM $ 717.74 02/17/2014 62295 TRAINING & TRAVEL AIRSOFT GUNS FOR TRAINING
POLICE DEPT/ADMIN NU CPS REGISTRATION $ 1,100.00 02/17/2014 62295 TRAINING & TRAVEL BLOODSTAIN EVIDENCE TRAINING
POLICE DEPT/ADMIN AMAZON.COM $ 1,194.95 02/19/2014 62295 TRAINING & TRAVEL BODY BAGS FOR TRAINING
POLICE DEPT/ADMIN PLI JOTFORM $ 9.95 02/19/2014 65095 OFFICE SUPPLIES ELECTRONIC FORM FOR INTELLIGENCE
POLICE DEPT/ADMIN
INTERNATIONAL TRANSACTION
FEE $ 0.08 02/19/2014 65095 OFFICE SUPPLIES INTERNATIONAL TRANSACTION FEE
POLICE DEPT/ADMIN JACKSON-HIRSH, INC. $ 210.00 02/20/2014 65105 PHOTO/DRAFTING SUPPLIES LAMINATING MACHINE SUPPLIES
POLICE DEPT/ADMIN AIRSPLAT.COM $ 721.74 02/21/2014 62295 TRAINING & TRAVEL AIRSOFT GUNS FOR TRAINING
POLICE DEPT/ADMIN AMAZON.COM $ 1,099.95 02/21/2014 62295 TRAINING & TRAVEL BODY BAGS FOR TRAINING
POLICE DEPT/ADMIN BUDGET RENT-A-CAR $ 363.44 02/24/2014 62375 RENTALS NORTAF BURGLARY TASK FORCE CAR RENTAL
POLICE DEPT/ADMIN GEOFEEDR $ 333.33 02/26/2014 65125 OTHER COMMODITIES SOCIAL MEDIA ENGAGEMENT PLATFORM MONTHLY CHARGE
POLICE DEPT/ADMIN AIRSPLAT.COM $ 619.81 02/27/2014 62295 TRAINING & TRAVEL AIRSOFT GUNS FOR TRAINING
POLICE DEPT/ADMIN IDENTISYS INC. $ 332.63 02/28/2014 65105 PHOTO/DRAFTING SUPPLIES SUPPLIES FOR ID CAMERA
PRCS/CHAND NEWB CNTR TARGET 00009274 $ 143.37 02/04/2014 65025 FOOD
PIRATE BOOTY SNACKS, COOKIES, GOLDFISH, PRETZELS, RAISINS...SNACKS
FOR PRESCHOOL PROGRAMS
PRCS/CHAND NEWB CNTR THE HOME DEPOT 1902 $ 41.86 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL
DRILL BITS, GLOVES, FASTENERS, ITEMS FOR MINOR REPAIRS AT CHANDLER
AND PARK SHELTERS
PRCS/CHAND NEWB CNTR GET SMART PRODUCTS $ 706.95 02/05/2014 65110 REC PROGRAM SUPPLIES PHOTO HOLDERS FOR 4TH & 5TH GRADE BASKETBALL LEAGUE TEAM PHOTOS
PRCS/CHAND NEWB CNTR KRAMES STAYWELL $ 185.41 02/10/2014 65110 REC PROGRAM SUPPLIES
PARTICIPANT MANUALS FOR AMERICAN RED CROSS CPR AND FIRST AID
CLASSES
PRCS/CHAND NEWB CNTR TARGET 00009274 $ 38.94 02/12/2014 65110 REC PROGRAM SUPPLIES PASTA, ZIP LOCK BAGGIES FOR PRESCHOOL PUZZLES
PRCS/CHAND NEWB CNTR US TOY CO INC 2 $ 59.34 02/13/2014 65110 REC PROGRAM SUPPLIES
CONSTRUCTION PAPER, TREAT BAGS, TABLE CLOTHS, DECORATIONS AND ART
SUPPLIES FOR VALENTINE'S DAY EVENT HOSTED BY FLEETWOOD
PRCS/CHAND NEWB CNTR MICHAELS STORES 2037 $ 105.57 02/14/2014 65110 REC PROGRAM SUPPLIES
ART SUPPLIES: POTS, STICKERS, PIPE CLEANERS, GOODY BAGS, TISSUE PAPER
AND STYROFOAM BALLS FOR VALENTINE'S DAY EVENT HOSTED BY FLEETWOOD
PRCS/CHAND NEWB CNTR ARC SERVICES/TRAINING $ 57.00 02/17/2014 62360 MEMBERSHIP DUES PER PERSON FEES FOR AMERICAN RED CROSS CPR CLASS CERTIFICATION
PRCS/CHAND NEWB CNTR TARGET 00009274 $ 11.60 02/17/2014 65110 REC PROGRAM SUPPLIES TISSUE PAPER FOR VALENTINE'S DAY EVENT HOSTED BY FLEETWOOD
50 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 9 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/CHAND NEWB CNTR SUN TIMES MEDIA CIRC $ 14.00 02/20/2014 65010 BOOKS, PUBLICATIONS, MAPS
EVANSTON REVIEW FOR 1 YEAR AT CHANDLER. NEGOTIATED A LOWER PRICE
THAN REGULAR COST.
PRCS/CHAND NEWB CNTR MIDWEST TIME RECORDER $ 185.00 02/26/2014 62245 OTHER EQ MAINT MAINTENANCE AND REPAIRS TO EMPLOYEE TIME CLOCK.
PRCS/CHAND NEWB CNTR TARGET 00009274 $ 59.98 02/26/2014 65110 REC PROGRAM SUPPLIES
SNACKS FOR TIME TOGETHER AND PLAY SCHOOL PROGRAM, PAPER PLATES
AND PLAY DOUGH FOR PLAY SCHOOL PROGRAM ART PROJECTS
PRCS/CHAND NEWB CNTR MIDWEST TIME RECORDER $ 101.00 02/26/2014 65095 OFFICE SUPPLIES TIME PUNCH CARDS FOR EMPLOYEE TIME CLOCK
PRCS/CHAND NEWB CNTR AMERICAN CAMPING ASSO- $ 186.00 02/27/2014 62295 TRAINING & TRAVEL REGISTRATION FOR AMERICAN CAMP ASSOCIATION MID-STATES CONFERENCE
PRCS/COMMUNITY SERVICES TAGS BAKERY $ 14.87 02/03/2014 65025 FOOD VOLUNTEER OMBUDSMAN MEETING REFRESHMENT
PRCS/COMMUNITY SERVICES JEWEL #3487 $ 21.45 02/07/2014 65025 FOOD COA MEETING
PRCS/COMMUNITY SERVICES NASW ONLINE $ 190.00 02/11/2014 62360 MEMBERSHIP DUES NASW MEMBERSHIP FOR SOCIAL WORK LICENSE RENEWAL
PRCS/ECOLOGY CNTR JEWEL #3456 $ 8.33 02/03/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE (32.12%)
PRCS/ECOLOGY CNTR JEWEL #3456 $ 17.60 02/03/2014 65110 REC PROGRAM SUPPLIES B-DAY AND GROUNDHOG CELEBRATION (67.88%)
PRCS/ECOLOGY CNTR PETSMART INC 427 $ 110.61 02/06/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE
PRCS/ECOLOGY CNTR TARGET 00009274 $ 35.94 02/06/2014 65110 REC PROGRAM SUPPLIES STORAGE BINS
PRCS/ECOLOGY CNTR JEWEL #3484 $ 27.92 02/10/2014 65110 REC PROGRAM SUPPLIES FILM FEST
PRCS/ECOLOGY CNTR PARTY CITY #15 $ 27.93 02/10/2014 65110 REC PROGRAM SUPPLIES FILM FEST
PRCS/ECOLOGY CNTR PETSMART INC 427 $ 35.59 02/14/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE
PRCS/ECOLOGY CNTR TARGET 00009274 $ 106.77 02/14/2014 65110 REC PROGRAM SUPPLIES NIGHT HIKE LANTERNS
PRCS/ECOLOGY CNTR LEMOI ACE HARDWARE $ 19.96 02/14/2014 65110 REC PROGRAM SUPPLIES SPROUTS CLASS
PRCS/ECOLOGY CNTR JEWEL #3487 $ 20.53 02/14/2014 65110 REC PROGRAM SUPPLIES SPROUTS CLASS
PRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 141.81 02/17/2014 65110 REC PROGRAM SUPPLIES FIRE CIRCLE AND HOOKS
PRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 61.88 02/17/2014 65110 REC PROGRAM SUPPLIES MOONLIGHT NIGHT HIKE FLASHLIGHTS
PRCS/ECOLOGY CNTR TARGET 00009423 $ 172.40 02/17/2014 65110 REC PROGRAM SUPPLIES NIGHT HIKE SUPPLIES AND LANTERNS
PRCS/ECOLOGY CNTR GETHSEMANE GARDEN CENT $ 41.59 02/17/2014 65110 REC PROGRAM SUPPLIES SPROUTS CLASS
51 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 10 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/ECOLOGY CNTR JEWEL #3456 $ 28.92 02/18/2014 65025 FOOD PRESIDENTS AND NATURE SNACKS
PRCS/ECOLOGY CNTR JEWEL #3456 $ 14.56 02/19/2014 65110 REC PROGRAM SUPPLIES TINY TREKKERS SUPPLIES
PRCS/ECOLOGY CNTR JEWEL #3456 $ 28.08 02/20/2014 65110 REC PROGRAM SUPPLIES SPECIAL RECREATION SUPPLIES
PRCS/ECOLOGY CNTR JEWEL #3484 $ 35.94 02/24/2014 65025 FOOD APPLE JUICE FOR APPLE CIDER FOR FILM FEST
PRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 24.71 02/24/2014 65085 MINOR EQUIP & TOOLS BATTERIES AND EXTENSION CORD
PRCS/ECOLOGY CNTR PARTY CITY #15 $ 27.95 02/24/2014 65110 REC PROGRAM SUPPLIES FILM FEST HOT CUPS FOR CIDER
PRCS/ECOLOGY CNTR JEWEL #3456 $ 19.58 02/24/2014 65110 REC PROGRAM SUPPLIES SYRUP FOR MAPLE MAGIC PROGRAM
PRCS/ECOLOGY CNTR PETSMART INC 427 $ 98.47 02/27/2014 62490 OTHER PROGRAM COSTS LIVE AND DRY FOOD, BEDDING (86.8%)
PRCS/ECOLOGY CNTR PETSMART INC 427 $ 14.98 02/27/2014 65110 REC PROGRAM SUPPLIES TERRIAMS CLASS BOWLS (13.2%)
PRCS/ECOLOGY CNTR EB 10TH ANNIVERSARY-G $ 85.98 02/28/2014 62295 TRAINING & TRAVEL CONTINUING EDUCATION APPROVED BY C. FERRARO
PRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 57.26 02/28/2014 65110 REC PROGRAM SUPPLIES TERRARIUMS CLASS SUPPLIES
PRCS/FAC STANDARD PIPE $ (66.24)02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL CREDIT
PRCS/FAC MILWAUKEE ELECTRIC TOO $ 237.00 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL EL SHOP
PRCS/FAC JOHNSON LOCKSMITH INC $ 9.80 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL JOHNSON LOCK HOWARD STREET
PRCS/FAC STANDARD PIPE $ 105.31 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL LEVY CENTER TOILET
PRCS/FAC STANDARD PIPE $ 47.40 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL LIBRARY WATER HEATER
PRCS/FAC STANDARD PIPE $ 62.77 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL PD TRAP
PRCS/FAC STANDARD PIPE $ 66.24 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL PIPE
PRCS/FAC THE HOME DEPOT 1902 $ 78.99 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL SUPPLIES
PRCS/FAC THE HOME DEPOT 1902 $ 100.00 02/03/2014 65085 MINOR EQUIP & TOOLS TOOLS FOR SHOP
PRCS/FAC NCH CORPORATION $ 140.00 02/04/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE #3 DRAIN MAINTAINER
52 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 11 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FAC WW GRAINGER $ 205.38 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL CHEMICAL PUMP FOR EPD
PRCS/FAC THE GARLAND COMPANY $ (20.23)02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL CREDIT
PRCS/FAC DREISILKER ELEC MOT $ 249.70 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL FAN FOR SERVICE CENTER DOCK UNIT HEATER
PRCS/FAC ABLE DISTRIBUTORS $ 450.06 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL GAS VLV DMPSTER, PMP PD
PRCS/FAC LEMOI ACE HARDWARE $ 7.66 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL HASP FOR DEMPSTER BEACH HOUSE
PRCS/FAC DREISILKER ELEC MOT $ 270.29 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL LIBRARY STAIRWELL HEATER
PRCS/FAC STANDARD PIPE $ 93.36 02/05/2014
65050 BUILDING MAINTENANCE
MATERIAL STANDARD
PRCS/FAC THE HOME DEPOT 1902 $ 41.97 02/05/2014 65085 MINOR EQUIP & TOOLS TOOLS - TORCH
PRCS/FAC LAPORT INC $ 326.12 02/06/2014 65040 JANITORIAL SUPPLIES PAPER GOODS FOR LMCC
PRCS/FAC THE HOME DEPOT 1902 $ 9.94 02/06/2014
65050 BUILDING MAINTENANCE
MATERIAL SUPPLIES
PRCS/FAC THE HOME DEPOT 1902 $ 101.68 02/06/2014
65050 BUILDING MAINTENANCE
MATERIAL WINDOW FOR DEMPSTER BEACH HOUSE
PRCS/FAC THE HOME DEPOT 1902 $ 49.94 02/07/2014 65090 SAFETY EQUIPMENT FLASH LIGHT/SAFETY GLASSES
PRCS/FAC LEMOI ACE HARDWARE $ 42.18 02/07/2014
65050 BUILDING MAINTENANCE
MATERIAL FLEET SERVICE SHORELINE
PRCS/FAC STANDARD PIPE $ 21.66 02/07/2014
65050 BUILDING MAINTENANCE
MATERIAL PD 2ND FLR RESTROOM SINK
PRCS/FAC WW GRAINGER $ (295.36)02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL CREDIT
PRCS/FAC APEX CONTROLS $ 524.86 02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE 5 HUMIDIFIER REPLACEMENT CANISTERS
PRCS/FAC THE HOME DEPOT 1902 $ 98.94 02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL GRILL FOR HOLE IN CEILING WATER LEAK ECOLOGY CENTER
PRCS/FAC STANDARD PIPE $ 41.80 02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL LIBRARY WATER HEATER
PRCS/FAC STANDARD PIPE $ 18.66 02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC DEMO ROOM
PRCS/FAC THE HOME DEPOT 1902 $ 12.85 02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC DEMO ROOM
PRCS/FAC ABLE DISTRIBUTORS $ 13.85 02/11/2014
65050 BUILDING MAINTENANCE
MATERIAL FITTINGS FOR PUMP SNOWMELT PD
PRCS/FAC BORNQUIST, INC. $ 180.00 02/12/2014
65050 BUILDING MAINTENANCE
MATERIAL BOLIER IGNITION ELECTRODES
PRCS/FAC WW GRAINGER $ 238.50 02/12/2014
65050 BUILDING MAINTENANCE
MATERIAL CIVIC CENTER LIGHT FIXTURE BULBS
53 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 12 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FAC LEMOI ACE HARDWARE $ 32.60 02/12/2014
65050 BUILDING MAINTENANCE
MATERIAL FLEET SERVICE SHORELINE
PRCS/FAC LEMOI ACE HARDWARE $ 9.10 02/12/2014
65050 BUILDING MAINTENANCE
MATERIAL GROMETTE FOR PED
PRCS/FAC ANDERSON LOCK CO $ 937.16 02/13/2014
65050 BUILDING MAINTENANCE
MATERIAL DOOR CLOSERS FOR STOCK
PRCS/FAC LEMOI ACE HARDWARE $ 33.51 02/13/2014
65050 BUILDING MAINTENANCE
MATERIAL FLAME ROD N. BRANCH FOG HOUSE
PRCS/FAC WW GRAINGER $ 89.38 02/14/2014
65050 BUILDING MAINTENANCE
MATERIAL AHU FAN BELTS FOR STOCK
PRCS/FAC BORNQUIST, INC. $ 8.10 02/14/2014
65050 BUILDING MAINTENANCE
MATERIAL BOILER IGNITION ELECTRODES
PRCS/FAC SOUTHSIDE CONTROL $ 252.00 02/14/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE #3 HEAT CONTROL VALVE
PRCS/FAC DREISILKER ELEC MOT $ 280.27 02/14/2014
65050 BUILDING MAINTENANCE
MATERIAL LIBRARY UNIT HEATER FAN MOTOR
PRCS/FAC PURE ELECTRIC $ 45.99 02/17/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE #5 EXTERIOR LIGHTS
PRCS/FAC LEMOI ACE HARDWARE $ 169.96 02/17/2014
65050 BUILDING MAINTENANCE
MATERIAL GUTTER HEAT CABLES FOR PEKISH PIG
PRCS/FAC STANDARD PIPE $ 26.36 02/17/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC TOILET
PRCS/FAC STANDARD PIPE $ 54.01 02/18/2014
65050 BUILDING MAINTENANCE
MATERIAL STANDARD
PRCS/FAC ABLE DISTRIBUTORS $ 132.50 02/19/2014
65050 BUILDING MAINTENANCE
MATERIAL DEMPSTER STR. WATER HEATER BURNER ASS.
PRCS/FAC A & J SEWER SERVICE $ 1,220.00 02/19/2014
65050 BUILDING MAINTENANCE
MATERIAL PUMP OUT TRIPLE BASINS FIRE #1-4
PRCS/FAC STANDARD PIPE $ 191.83 02/20/2014
65050 BUILDING MAINTENANCE
MATERIAL CROWN DRINKING FOUNTAIN
PRCS/FAC STANDARD PIPE $ 76.44 02/20/2014
65050 BUILDING MAINTENANCE
MATERIAL CROWN TOILETS
PRCS/FAC STANDARD PIPE $ 47.10 02/20/2014
65050 BUILDING MAINTENANCE
MATERIAL CROWN WATER LINE
PRCS/FAC STANDARD PIPE $ 55.29 02/20/2014 65085 MINOR EQUIP & TOOLS SUPPLY FOR TRUCK
PRCS/FAC ABLE DISTRIBUTORS $ (132.50)02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL CREDIT
PRCS/FAC DREISILKER ELEC MOT $ (270.28)02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL CREDIT
PRCS/FAC WW GRAINGER $ 277.06 02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE #3 APPARATUS FLR SWITCHES
PRCS/FAC WW GRAINGER $ 18.06 02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE #3 APPARATUS FLR SWITCHES
54 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 13 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FAC STANDARD PIPE $ 23.71 02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC PIPE
PRCS/FAC WW GRAINGER $ 205.82 02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL PD FAN BELTS
PRCS/FAC DREISILKER ELEC MOT $ 30.28 02/21/2014 65085 MINOR EQUIP & TOOLS TOOL POUCH/WIRE CONNECTORS
PRCS/FAC JOHNSON LOCKSMITH INC $ 4.90 02/24/2014
65050 BUILDING MAINTENANCE
MATERIAL KEYSS FOR FLEETWOOD OVERHEAD DOOR
PRCS/FAC LEMOI ACE HARDWARE $ 10.54 02/24/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC MOVE S. LEVINE
PRCS/FAC KONEMATIC DOOR SYSTEMS $ 705.68 02/24/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC STEFANIE LEVINE MOVE
PRCS/FAC KONEMATIC DOOR SYSTEMS $ 306.53 02/24/2014
65050 BUILDING MAINTENANCE
MATERIAL PUSH BUTTON - STOCK
PRCS/FAC THE HOME DEPOT 1902 $ 19.00 02/24/2014
65050 BUILDING MAINTENANCE
MATERIAL SUPPLIES
PRCS/FAC ANDERSON LOCK CO $ 203.60 02/25/2014
65050 BUILDING MAINTENANCE
MATERIAL CIRCUIT BOARD FOR LIBRARY DOORS
PRCS/FAC STANDARD PIPE $ 131.29 02/25/2014
65050 BUILDING MAINTENANCE
MATERIAL CROWN PARTS
PRCS/FAC WW GRAINGER $ 654.54 02/25/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE 2 EM BOILER SHUTOFF
PRCS/FAC TEC #126 $ 14.08 02/25/2014
65050 BUILDING MAINTENANCE
MATERIAL SNOW MELT FITTINGS
PRCS/FAC APEX CONTROLS $ 353.03 02/27/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE 1 2 HUMIDIFIER REPLACEMENT CANISTERS
PRCS/FAC THE HOME DEPOT 1902 $ 33.47 02/27/2014 62245 OTHER EQ MAINT LEVY
PRCS/FAC THE HOME DEPOT 1902 $ 130.77 02/27/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC EMPLOYEE LUNCH ROOM PROJECT
PRCS/FAC THE HOME DEPOT 1902 $ 15.43 02/27/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC FITNESS CENTER
PRCS/FAC LEMOI ACE HARDWARE $ 27.77 02/27/2014
65050 BUILDING MAINTENANCE
MATERIAL PD FAN BELTS
PRCS/FAC LEMOI ACE HARDWARE $ 15.32 02/27/2014
65050 BUILDING MAINTENANCE
MATERIAL PD FAN BELTS
PRCS/FAC STANDARD PIPE $ 125.08 02/27/2014
65050 BUILDING MAINTENANCE
MATERIAL STANDARD
PRCS/FAC THE HOME DEPOT 1902 $ 29.94 02/27/2014 65085 MINOR EQUIP & TOOLS TOOLS - LONG ALLEN KEYS
PRCS/FAC THE HOME DEPOT 1902 $ 25.83 02/28/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE 1 RPZ
PRCS/FAC INTUIT MECHANICAL EQU $ 868.23 02/28/2014
65050 BUILDING MAINTENANCE
MATERIAL FIRE 2 MANUAL LOW WATER CUTOFF
PRCS/FAC STANDARD PIPE $ 114.52 02/28/2014
65050 BUILDING MAINTENANCE
MATERIAL LIBRARRY WATER HEATER
PRCS/FAC THE HOME DEPOT 1902 $ 75.23 02/28/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC EMPLOYEE LUNCH ROOM PROJECT
PRCS/FAC CENTRAL RUG 1 $ 575.00 02/28/2014
65050 BUILDING MAINTENANCE
MATERIAL LMCC FLOORING MATERIAL EMPLOYEE LUNCH ROOM PROJECT
55 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 14 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FAC A & J SEWER SERVICE $ 305.00 02/28/2014
65050 BUILDING MAINTENANCE
MATERIAL PUMP OUT TRIPLE BASINS FIRE #5
PRCS/FLEETWOOD JOUR CNTR FACTORY CARD OUTLET #3 $ 62.87 02/03/2014 65110 REC PROGRAM SUPPLIES CARTONS FOR PROGRAM
PRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 93.09 02/03/2014 65025 FOOD CHILDRENS SUPER BOWL PARTY
PRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABLES $ 300.00 02/03/2014 65110 REC PROGRAM SUPPLIES SHIRTS FOR COE POPS
PRCS/FLEETWOOD JOUR CNTR VOGUE FABRICS $ 21.78 02/03/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR DOLRTREE 673 00006734 $ 59.00 02/03/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BINGO
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 143.90 02/03/2014 65025 FOOD SUPPLIES FOR BLACK HISTORY MONTH
PRCS/FLEETWOOD JOUR CNTR SQ EVANSTON CHICKEN S $ 261.48 02/03/2014 65025 FOOD SUPPLIES FOR MAN 2 MAN
PRCS/FLEETWOOD JOUR CNTR WALGREENS #4218 $ 50.00 02/03/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MAN 2 MAN
PRCS/FLEETWOOD JOUR CNTR BEST BUY 00003137 $ 299.99 02/03/2014 41216 RESERVE F/J SPRINT CAPITAL SUPPLIES FOR MIDDLE SCHOOL AREA
PRCS/FLEETWOOD JOUR CNTR CHICAGO SOUND SERVICES $ 675.00 02/04/2014 62375 RENTALS SPLIT - EQUIPT FOR MLK,BHM AND WOMENS DAY (50%)
PRCS/FLEETWOOD JOUR CNTR CHICAGO SOUND SERVICES $ 675.00 02/04/2014 62375 RENTALS SPLIT - SOUND EQUIPT FOR MLK, BHM AND WOMENS DAY (50%)
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 55.60 02/05/2014 65025 FOOD MILK FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 139.19 02/05/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR SPORTS AUTHORI00006015 $ 64.97 02/05/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FITNESS CENTER
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 982.05 02/06/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 932.03 02/06/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR BEST BUY 00003137 $ 57.98 02/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARK
PRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 78.28 02/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARK
PRCS/FLEETWOOD JOUR CNTR EVANSTON SIGNS AND GRA $ 250.00 02/07/2014 62205 ADVERTISING SPLIT - SUPPLIES FOR BHM (50%)
PRCS/FLEETWOOD JOUR CNTR EVANSTON SIGNS AND GRA $ 250.00 02/07/2014 62205 ADVERTISING SPLIT - SUPPLIES FOR BHM (50%)
PRCS/FLEETWOOD JOUR CNTR PANINO'S PIZZERIA OR $ 31.25 02/07/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 55.60 02/12/2014 65025 FOOD MILK FOR AFTER SCHOOL PROGRAM
56 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 15 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 162.90 02/12/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 110.96 02/12/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR DOLRTREE 673 00006734 $ 13.00 02/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VALENTINES PROGRAM
PRCS/FLEETWOOD JOUR CNTR WALGREENS #4218 $ 7.50 02/13/2014 65110 REC PROGRAM SUPPLIES CARTONS FOR THE HOLIDAY
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 102.86 02/13/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR US TOY CO INC 2 $ 92.10 02/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR US TOY CO INC 2 $ 11.68 02/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR VOGUE FABRICS $ 45.02 02/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 62.92 02/17/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 11.94 02/17/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR TOM THUMB HOBBY & CRAF $ 129.64 02/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR SPORTS AUTHORI00006015 $ 131.81 02/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BASKETBALL PROGRAM
PRCS/FLEETWOOD JOUR CNTR SUBWAY 00467514 $ 60.00 02/17/2014 65025 FOOD SUPPLIES FOR MASON PARK
PRCS/FLEETWOOD JOUR CNTR FOOD4LESS #0558 $ 70.87 02/17/2014 65025 FOOD SUPPLIES FOR MASON PARK
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 71.94 02/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VALENTINES EVENT
PRCS/FLEETWOOD JOUR CNTR FACTORY CARD OUTLET #3 $ 34.32 02/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VALENTINES PROGRAM
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 24.47 02/18/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VALENTIES EVENT
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 29.96 02/19/2014 65025 FOOD MILK FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR MCDONALD'S M6867 OF $ 40.13 02/19/2014 62507 FIELD TRIPS OUTING FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 155.86 02/19/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR S&S WORLDWIDE $ 230.79 02/19/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARK
PRCS/FLEETWOOD JOUR CNTR DOLRTREE 673 00006734 $ 53.50 02/24/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/FLEETWOOD JOUR CNTR EVANSTON IMPRINTABLES $ 300.00 02/24/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR COE POPS
57 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 16 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 157.97 02/24/2014 65040 JANITORIAL SUPPLIES SUPPLIES FOR GYM FLOOR
PRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 144.54 02/24/2014 65040 JANITORIAL SUPPLIES SUPPLIES FOR GYM FLOOR
PRCS/FLEETWOOD JOUR CNTR BARNES & NOBLE #2236 $ 17.99 02/25/2014 65110 REC PROGRAM SUPPLIES BOOK FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD JOUR CNTR WAL-MART #3725 $ 16.62 02/25/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 55.88 02/26/2014 65040 JANITORIAL SUPPLIES BUILDING SUPPLIES
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 55.60 02/26/2014 65025 FOOD MILK FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 128.89 02/26/2014 65025 FOOD SUPPLIES FOR AFTER SCHOOL
PRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT 1902 $ 126.00 02/26/2014 65040 JANITORIAL SUPPLIES SUPPLIES FOR BUILDING
PRCS/FLEETWOOD JOUR CNTR ALLEGRA PRINT & IMAGIN $ 197.00 02/27/2014 62210 PRINTING PRINTING OF IMAGE
PRCS/LEVY SEN CNTR TARGET 00009274 $ 95.47 02/03/2014 65110 REC PROGRAM SUPPLIES SOUND FOR FITNESS CLASSES
PRCS/LEVY SEN CNTR DOOR CLOSER SERVICE CO $ 35.85 02/05/2014 65095 OFFICE SUPPLIES ALLEN WRENCH KEYS FOR DOORS
PRCS/LEVY SEN CNTR AIC MUSEUM SUPPORT $ 185.00 02/05/2014 65110 REC PROGRAM SUPPLIES
ART INSTUTE GROUP MEMBERSHIP BOUGHT FOR LEVY MEMBERS TO USE. THIS
WAS REIMBURSED FROM THE LEVY SENIOR CENTER FOUNDATION.
PRCS/LEVY SEN CNTR AIC MUSEUM SUPPORT $ 185.00 02/05/2014 65110 REC PROGRAM SUPPLIES
ART INSTUTE GROUP MEMBERSHIP BOUGHT FOR LEVY MEMBERS TO USE. THIS
WAS REIMBURSED FROM THE LEVY SENIOR CENTER FOUNDATION.
PRCS/LEVY SEN CNTR SKOKIE ACE HARDWARE,LL $ 14.16 02/05/2014 65095 OFFICE SUPPLIES HEX KEY
PRCS/LEVY SEN CNTR SENIOR SERVICES CEN $ 125.00 02/06/2014 62295 TRAINING & TRAVEL CONFERENCE REGISTRATION
PRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 109.07 02/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY & POTTERY CLASSES
PRCS/LEVY SEN CNTR AMAZON.COM $ 96.99 02/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY & POTTERY CLASSES
PRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 31.72 02/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY & POTTERY CLASSES
PRCS/LEVY SEN CNTR HARRAH'S HOTELS & CASI $ 84.75 02/07/2014 62295 TRAINING & TRAVEL OVERNIGHT STAY FOR CONFERENCE.
PRCS/LEVY SEN CNTR THE WEBSTAURANT STORE $ 232.39 02/07/2014 62245 OTHER EQ MAINT VACUUM
PRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 18.88 02/10/2014
65050 BUILDING MAINTENANCE
MATERIAL BUILDING SUPPLIES
PRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 39.94 02/10/2014 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
PRCS/LEVY SEN CNTR NCOA $ 145.00 02/10/2014 62360 MEMBERSHIP DUES MEMBERSHIP FEE
PRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 3.12 02/10/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY & POTTERY CLASSES
PRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 45.66 02/10/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY & POTTERY CLASSES
58 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 17 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 47.81 02/10/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWELRY & POTTERY CLASSES
PRCS/LEVY SEN CNTR THE SALVATION ARMY NO $ 63.61 02/10/2014 65110 REC PROGRAM SUPPLIES THEATRE COSTUME SUPPLIES
PRCS/LEVY SEN CNTR CLASSICAL GLASS $ 498.42 02/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR JEWERLY / GLASS FUSION CLASS
PRCS/LEVY SEN CNTR MF ATHLETIC & PERFORM $ 180.99 02/14/2014 65110 REC PROGRAM SUPPLIES FITNESS CLASS EQUIPMENT
PRCS/LEVY SEN CNTR POWER SYSTEMS $ 445.21 02/14/2014 65110 REC PROGRAM SUPPLIES FITNESS PROGRAM EQUIPMENT
PRCS/LEVY SEN CNTR MF ATHLETIC & PERFORM $ 62.69 02/17/2014 65110 REC PROGRAM SUPPLIES FITNESS PROGRAM EQUIPMENT
PRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 78.62 02/17/2014
65050 BUILDING MAINTENANCE
MATERIAL MAINTENANCE SUPPLIES
PRCS/LEVY SEN CNTR DME ACCESS LLC $ 300.00 02/18/2014
62509 SERVICE
AGREEMENTS/CONTRACTS ANNUAL LIFT INSPECTION
PRCS/LEVY SEN CNTR SPRI PRODUCTS, INC $ 128.44 02/18/2014 65110 REC PROGRAM SUPPLIES FITNESS PROGRAM EQUIPMENT
PRCS/LEVY SEN CNTR MF ATHLETIC & PERFORM $ (14.33)02/19/2014 65110 REC PROGRAM SUPPLIES FITNESS PROGRAM EQUIPMENT
PRCS/LEVY SEN CNTR THE HOME DEPOT 1902 $ 24.93 02/20/2014 62245 OTHER EQ MAINT FITNESS CART SUPPLIES
PRCS/LEVY SEN CNTR AMAZON MKTPLACE PMTS $ 241.27 02/20/2014
65050 BUILDING MAINTENANCE
MATERIAL LIGHT BULBS FOR SECURITY LIGHTS IN GYM
PRCS/LEVY SEN CNTR TOM THUMB HOBBY & CRAF $ 9.35 02/24/2014 65110 REC PROGRAM SUPPLIES CHILDREN'S THEATRE SUPPLIES
PRCS/LEVY SEN CNTR SWEETWATER SOUND INC $ 49.98 02/26/2014 65110 REC PROGRAM SUPPLIES CABLES FOR SOUND SYSTEM
PRCS/LEVY SEN CNTR ILIPRA 00 OF 00 $ 249.00 02/26/2014 62295 TRAINING & TRAVEL IPRA WEBINAR SERIES - PRCS
PRCS/LEVY SEN CNTR BARNDOOR LIGHTING $ 39.59 02/27/2014 65110 REC PROGRAM SUPPLIES TIE LINE FOR CHILDREN'S THEATRE
PRCS/LEVY SEN CNTR DAVIS TRANSPORTATION L $ 256.00 02/28/2014 62507 FIELD TRIPS BUS FOR SENIOR TRIP
PRCS/LEVY SEN CNTR RADIOSHACK COR00164145 $ 14.99 02/28/2014 65110 REC PROGRAM SUPPLIES CABLE FOR TREADMILL
PRCS/LEVY SEN CNTR INT AV NOW, INC $ 100.96 02/28/2014 65110 REC PROGRAM SUPPLIES CABLES FOR FITNESS SOUND SYSTEM
PRCS/LEVY SEN CNTR ILIPRA 00 OF 00 $ 10.00 02/28/2014 62295 TRAINING & TRAVEL CEU'S FOR KAREN
PRCS/LEVY SEN CNTR VOGUE FABRICS $ 4.86 02/28/2014 65110 REC PROGRAM SUPPLIES CHILDREN'S THEATRE SUPPLIES
PRCS/LEVY SEN CNTR TICKETPRINTINGCOM $ 162.99 02/28/2014 62210 PRINTING CHILDREN'S THEATRE TICKETS
PRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 17.51 02/03/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES
PRCS/NOYES CNTR AMAZON.COM $ 39.99 02/07/2014 65095 OFFICE SUPPLIES NEW OFFICE SUPPLIES
PRCS/NOYES CNTR OFFICE DEPOT #510 $ 43.96 02/10/2014 65110 REC PROGRAM SUPPLIES ETHNIC ARTS FEST SUPPLIES
PRCS/NOYES CNTR AMAZON.COM $ 42.08 02/10/2014 65095 OFFICE SUPPLIES NEW OFFICE SUPPLIES
PRCS/NOYES CNTR D & D FINER FOODS $ 26.08 02/12/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD AND ARTS CAMP BIRTHDAY PARTY SUPPLIES
PRCS/NOYES CNTR OCS SOLUTIONS $ 6.95 02/17/2014 62490 OTHER PROGRAM COSTS EVANSTONARTSBUZZ.COM MONTHLY WEB HOSTING FEE
PRCS/NOYES CNTR D & D FINER FOODS $ 6.97 02/19/2014 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD SUPPLIES
PRCS/NOYES CNTR AMERICANS FOR THE ARTS $ 150.00 02/19/2014 62360 MEMBERSHIP DUES MEMBERSHIP AMREICANS FOR THE ARTS
59 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 18 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/NOYES CNTR AMAZON MKTPLACE PMTS $ 19.99 02/19/2014 65040 JANITORIAL SUPPLIES VACUUM BAGS FOR NOYES CENTER
PRCS/NOYES CNTR THE HOME DEPOT 1902 $ 229.64 02/21/2014
65050 BUILDING MAINTENANCE
MATERIAL NOYES GALLERY BULBS
PRCS/PARKS FORESTRY JOHNSON LOCKSMITH INC $ 160.00 02/03/2014
65050 BUILDING MAINTENANCE
MATERIAL LOCKS
PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 7.00 02/03/2014 65085 MINOR EQUIP & TOOLS PLIERS
PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 23.96 02/04/2014
65050 BUILDING MAINTENANCE
MATERIAL LOCKS LAKEFRONT
PRCS/PARKS FORESTRY REINDERS T&I - KEYED $ 95.67 02/04/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SMALL ENGINE PARTS
PRCS/PARKS FORESTRY LEMOI ACE HARDWARE $ 91.90 02/05/2014 65085 MINOR EQUIP & TOOLS PADLOCKS, NUTS, BOLTS
PRCS/PARKS FORESTRY EREPLACEMENTPARTS.COM $ 80.28 02/12/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL MOWERS PARTS
PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 133.96 02/12/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL WELDING SUPPLIES
PRCS/PARKS FORESTRY CARQUEST 01027598 $ 9.75 02/13/2014 65085 MINOR EQUIP & TOOLS BATTERY CABLE
PRCS/PARKS FORESTRY U OF IL ONLINE PAYMENT $ 272.50 02/19/2014 62295 TRAINING & TRAVEL PESTICIDE CLINIC
PRCS/PARKS FORESTRY JOHN DEERE LANDSCAPES0 $ 125.00 02/21/2014 62295 TRAINING & TRAVEL TRAINING AT JOHN DEERE
PRCS/PARKS FORESTRY CITY WELDING SALES AND $ 36.80 02/21/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL WELDING SUPPLIES
PRCS/PARKS FORESTRY ENVIROSAFETY PRODUCTS $ 87.37 02/24/2014 65090 SAFETY EQUIPMENT EARPLUGS
PRCS/PARKS FORESTRY CONSERV FS INC $ 130.00 02/24/2014 62295 TRAINING & TRAVEL TRAINING FS CONSERVE
PRCS/PARKS FORESTRY AHLBORN EQUIPMENT, INC $ 32.05 02/25/2014 65085 MINOR EQUIP & TOOLS SPLIT - PUMP, PIN SET (15.65%)
PRCS/PARKS FORESTRY AHLBORN EQUIPMENT, INC $ 172.75 02/25/2014 65090 SAFETY EQUIPMENT SPLIT - SAFETY GLASS (84.35%)
PRCS/PARKS FORESTRY EREPLACEMENTPARTS.COM $ 90.01 02/26/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL MOWER PARTS
PRCS/PARKS FORESTRY RUSSO HARDWARE - SCHIL $ 98.04 02/27/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CHAIN SAW PARTS
PRCS/PARKS FORESTRY CARQUEST 01027598 $ 9.51 02/27/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PARTS
PRCS/RBT CROWN CNTR LEMOI ACE HARDWARE $ 21.06 02/03/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CARPET FRESH RUG POWDER, AND COAT HOOKS.
PRCS/RBT CROWN CNTR WALGREENS #4218 $ 19.60 02/05/2014 65110 REC PROGRAM SUPPLIES CLASSROOM SUPPLIES
PRCS/RBT CROWN CNTR WALGREENS #4218 $ 13.87 02/05/2014 65025 FOOD MILK FOR PRESCHOOL PROGRAM.
60 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 19 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR SCHWARTZHOFF CLEANERS $ 600.00 02/06/2014 65110 REC PROGRAM SUPPLIES CLEANING AND STORAGE OF ICE SHOW BACK DROPS.
PRCS/RBT CROWN CNTR LITTLE CAESARS 1257 00 $ 35.95 02/06/2014 65025 FOOD LUNCH FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR GOURMET GORILLA, INC. $ 938.15 02/06/2014 65025 FOOD SNACKS FOR MONTHLY PRESCHOOL PROGRAMS.
PRCS/RBT CROWN CNTR LEMOI ACE HARDWARE $ 58.54 02/06/2014
65050 BUILDING MAINTENANCE
MATERIAL SNOW SHOVELS
PRCS/RBT CROWN CNTR WALGREENS #15066 $ 25.45 02/06/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PROJECT.
PRCS/RBT CROWN CNTR CERAMIC SUPPLY CHICAGO $ 296.64 02/07/2014 65110 REC PROGRAM SUPPLIES CERAMICS SUPPLLIES FOR CLASSES
PRCS/RBT CROWN CNTR BECKER ARENA PRODUCTS $ 541.51 02/07/2014 65110 REC PROGRAM SUPPLIES HOCKEY GOALS, NETS AND PADS.
PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 18.23 02/10/2014 65025 FOOD MILK FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 52.91 02/10/2014 65025 FOOD SNACKS FOR PROGRAMS.
PRCS/RBT CROWN CNTR DOLRTREE 673 00006734 $ 18.00 02/12/2014 65110 REC PROGRAM SUPPLIES AFTER SCHOOL PROGRAM PROJECT SUPPLIES.
PRCS/RBT CROWN CNTR DOLRTREE 673 00006734 $ 106.00 02/12/2014 65110 REC PROGRAM SUPPLIES ARTS AND CRAFT SUPPLIES.
PRCS/RBT CROWN CNTR ENCHANTED CASTLE $ 86.25 02/12/2014 62507 FIELD TRIPS DEPOSIT FOR FIELD TRIP.
PRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 263.00 02/12/2014 65025 FOOD FOOD FOR PRESCHOOL PROGRAMS
PRCS/RBT CROWN CNTR GORDON FOOD SERVICE IN $ 263.05 02/12/2014 65025 FOOD FOOD FOR PRESCHOOL PROGRAMS
PRCS/RBT CROWN CNTR US TOY CO INC 2 $ 110.83 02/12/2014 65110 REC PROGRAM SUPPLIES TOYS/PARTY SUPPLIES.
PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 12.45 02/13/2014 65025 FOOD MILK FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR CINTAS 769 $ 91.00 02/13/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL RENTAL COST FOR CARPETED FLOOR MATS FOR LOBBY AREA.
PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 117.95 02/13/2014 65110 REC PROGRAM SUPPLIES SNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.
PRCS/RBT CROWN CNTR JEWEL #3428 $ 29.98 02/14/2014 65025 FOOD SNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.
PRCS/RBT CROWN CNTR QT 882 08008823 $ 150.00 02/17/2014 65110 REC PROGRAM SUPPLIES FRAUDULENT CHARGE
PRCS/RBT CROWN CNTR CORNER STORE 0904 $ 199.50 02/17/2014 65110 REC PROGRAM SUPPLIES FRAUDULENT CHARGE
PRCS/RBT CROWN CNTR DRIVERS TRAVEL MART $ 200.00 02/17/2014 65110 REC PROGRAM SUPPLIES FRAUDULENT CHARGE
PRCS/RBT CROWN CNTR MCDONALD'S M6867 OF $ 50.00 02/17/2014 65110 REC PROGRAM SUPPLIES PRIZES FOR VALENTINE'S SKATE
61 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 20 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR PAPER SOURCE $ 30.40 02/17/2014 65110 REC PROGRAM SUPPLIES PUBLIC SKATING SUPPLIES
PRCS/RBT CROWN CNTR FOX VALLEY FIRE AND SA $ (329.00)02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL REFUND
PRCS/RBT CROWN CNTR ENCHANTED CASTLE $ 77.25 02/17/2014 62507 FIELD TRIPS SCHOOL DAY OUT FIELD TRIP.
PRCS/RBT CROWN CNTR ENCHANTED CASTLE $ 100.00 02/17/2014 62507 FIELD TRIPS SCHOOL DAY OUT FIELD TRIP.
PRCS/RBT CROWN CNTR ENCHANTED CASTLE $ 150.00 02/17/2014 62507 FIELD TRIPS SCHOOL DAY OUT FIELD TRIP.
PRCS/RBT CROWN CNTR ENCHANTED CASTLE $ 150.00 02/17/2014 62507 FIELD TRIPS SCHOOL DAY OUT FIELD TRIP.
PRCS/RBT CROWN CNTR TARGET 00009274 $ 47.42 02/17/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR VALENTINE'S DAY SKATE
PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 14.94 02/19/2014 65025 FOOD MILK FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 58.91 02/19/2014 65025 FOOD SNACKS FOR AFTER SCHOOL PROGAM.
PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 101.22 02/19/2014 65025 FOOD SNACKS FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 82.29 02/19/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 28.43 02/19/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR PETSMART INC 427 $ 50.60 02/21/2014 65110 REC PROGRAM SUPPLIES PET FOOD AND SUPPLIES FOR CLASSROOM PETS.
PRCS/RBT CROWN CNTR WALGREENS #4218 $ 17.65 02/24/2014 65095 OFFICE SUPPLIES ASSORTED OFFICE SUPPLIES
PRCS/RBT CROWN CNTR
CLAIM ADJ/DRIVERS
TRAVELMART $ (200.00)02/24/2014 65110 REC PROGRAM SUPPLIES REVERSAL OF FRADULENT TRANSACTION
PRCS/RBT CROWN CNTR CLAIM ADJ/QT 882 08008823 $ (150.00)02/24/2014 65110 REC PROGRAM SUPPLIES REVERSAL OF FRAUDULENT CHARGE
PRCS/RBT CROWN CNTR CLAIM ADJ/CORNER STORE 0904 $ (199.50)02/24/2014 65110 REC PROGRAM SUPPLIES REVERSAL OF FRAUDULENT CHARGE
PRCS/RBT CROWN CNTR UNIQUE PROD & SERV COR $ 164.74 02/25/2014
65050 BUILDING MAINTENANCE
MATERIAL FRONT AND REAR BLADE FOR FLOOR MACHINE, AND RECOVER HOSE.
PRCS/RBT CROWN CNTR OFFICE DEPOT #510 $ 20.97 02/25/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SMALL TRASH CANS.
PRCS/RBT CROWN CNTR LEMOI ACE HARDWARE $ 69.99 02/25/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL UTILITY PUMP
PRCS/RBT CROWN CNTR TERRY ANIMAL HOSP $ 113.75 02/25/2014 65110 REC PROGRAM SUPPLIES YEARLY CHECK UP FOR CLASS ROOM PETS.
PRCS/RBT CROWN CNTR GOURMET GORILLA, INC. $ 1,179.39 02/26/2014 65025 FOOD HOT SNACKS FOR MONTHLY PRESCHOOL PROGRAMS.
PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 22.92 02/26/2014 65025 FOOD SNACKS FOR AFTER SCHOOL PROGRAM.
PRCS/RBT CROWN CNTR US TOY CO INC 2 $ 34.81 02/27/2014 65110 REC PROGRAM SUPPLIES SKATING PRIZES FOR MARDI GRAS SKATE
62 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 21 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RECREATION DD/BR #338026 Q35 $ 17.98 02/03/2014 62507 FIELD TRIPS SNACKS FOR SWIM MEET
PRCS/RECREATION JEWEL #3428 $ 33.41 02/04/2014 62507 FIELD TRIPS
VEGETABLES, FRUIT, JUICE, AND SAUCE FOR AFTER-SCHOOL COOKING
PROGRAM
PRCS/RECREATION CHICAGOSHAKESPEARETHEA $ 235.00 02/06/2014 62507 FIELD TRIPS FIELD TRIP FOR LEVY SENIOR TO SHAKESPEARE THEATER
PRCS/RECREATION WWW.NEWEGG.COM $ 84.98 02/07/2014 65095 OFFICE SUPPLIES CASH DRAWER
PRCS/RECREATION CHICAGO SKY $ 200.00 02/07/2014 62507 FIELD TRIPS FJCC SUMMER PLAYGROUND FIELD TRIP DEPOSIT
PRCS/RECREATION JEWEL #3456 $ 58.58 02/07/2014 65025 FOOD REFRESHMENTS FOR FAREWELL GATHERING FOR AHMAD ZAYYAD
PRCS/RECREATION BRUNSWICK ZONE DEERF $ 155.74 02/10/2014 62507 FIELD TRIPS FEE FOR BOWLING LANE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION AMAZON.COM $ 40.04 02/10/2014 65125 OTHER COMMODITIES TABLECLOTHS FOR PARKS, RECREATION AND COMMUNITY SERVICES
PRCS/RECREATION AMAZON.COM $ 131.63 02/11/2014 65110 REC PROGRAM SUPPLIES BINOCULARS AND TECHNICAL WATER RESCUER LEVEL I AND II MANUAL
PRCS/RECREATION HOTELS.COM $ (134.35)02/11/2014 62507 FIELD TRIPS CANCELLED HOTEL RESERVATOIN
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
PRCS/RECREATION HOTELS.COM $ 138.67 02/11/2014 62507 FIELD TRIPS HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT
63 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 22 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RECREATION HOTELS.COM $ 134.35 02/11/2014 62507 FIELD TRIPS
HOTEL ROOM RENTAL FOR STATE BASKETBALL TOURNAMENT (RESERVATION
WAS CANCELLED LATER DUE TO NEEDING MORE ROOMS FOR BOTH
BASKETBALL TEAMS)
PRCS/RECREATION JEWEL #3428 $ 32.61 02/11/2014 65110 REC PROGRAM SUPPLIES
JUICE, SAUCE, CEREAL, PASTA, CHICKEN FOR AFTER-SCHOOL COOKING
PROGRAM
PRCS/RECREATION AMAZON MKTPLACE PMTS $ 9.85 02/11/2014 65110 REC PROGRAM SUPPLIES LIFEGUARD TRAINING MANUAL - ELLIS AND ASSOCIATES
PRCS/RECREATION AMAZON.COM $ 179.55 02/12/2014 65110 REC PROGRAM SUPPLIES MEGAPHONES
PRCS/RECREATION CHICAGO WOLVES TIX $ 266.50 02/13/2014 62507 FIELD TRIPS ADMISSION TICKETS FOR HOCKEY GAME TRIP
PRCS/RECREATION PAYPAL ILFARMERSMA $ 50.00 02/13/2014 62295 TRAINING & TRAVEL MEMBERSHIP TO ILLINOIS FARMERS' MARKET ASSOCIATION
PRCS/RECREATION EB GROW YOURSELF GROW $ 107.48 02/14/2014 62295 TRAINING & TRAVEL
REGISTRATION FEES FOR MYRA GORMAN AND JIM FERRERA TO ATTEND
ILLINOIS FARMERS' MARKET ASSOCIATION CONFERENCE FEB. 20,2014 IN
AURORA, ILL.
$53.74/PERSON
PRCS/RECREATION AMAZON.COM $ 123.10 02/17/2014 65110 REC PROGRAM SUPPLIES BINOCULARS
PRCS/RECREATION MICHAELS STORES 8625 $ 4.75 02/17/2014 65125 OTHER COMMODITIES COOKIE DECORATIONS FOR VALENTINES PARTY AT LEVY.
PRCS/RECREATION BRUNSWICK ZONE DEERF $ 173.71 02/17/2014 62507 FIELD TRIPS FEE FOR BOWLING LANE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION TARGET 00009274 $ 8.37 02/17/2014 65125 OTHER COMMODITIES PAINT BRUSHES FOR COOKIE DECORATIONS AT VALENTINES PARTY AT LEVY
PRCS/RECREATION CENTURY THEATRES 43QPS $ 62.00 02/18/2014 62507 FIELD TRIPS
ADDITIONAL PARTICIPANTS AFTER SCHOOL PROGRAM (LEGO MOVIE) FJCC
FIELD TRIP OUTING 2/17
PRCS/RECREATION FANDANGO.COM $ 255.75 02/18/2014 62507 FIELD TRIPS FJCC OUTING FOR AFTER SCHOOL THEATER TRIP (LEGO MOVIE)
PRCS/RECREATION SAMSCLUB #6444 $ 39.88 02/19/2014 65095 OFFICE SUPPLIES LIGHTWEIGHT TABLE FOR LINK AT FARMERS' MARKET
PRCS/RECREATION THE HOME DEPOT 1902 $ 25.42 02/20/2014 65095 OFFICE SUPPLIES LOCK AND CABLE FOR LOCK UP AT FARMERS' MARKET
PRCS/RECREATION HILTON GARDEN INN EVAN $ 1,365.00 02/24/2014 62490 OTHER PROGRAM COSTS A YOUNG WOMEN LUNCHEON EVENT/PROGRAM 2/22/14
PRCS/RECREATION BRUNSWICK ZONE DEERF $ 137.77 02/24/2014 62507 FIELD TRIPS FEE FOR BOWLING LANE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION HOLLYWOOD CASINO AUROR $ 4.00 02/24/2014 62295 TRAINING & TRAVEL PARKING FOR ILL. FARMERS' MARKET CONFERENCE
PRCS/RECREATION THE HOME DEPOT 1902 $ (11.47)02/24/2014 65125 OTHER COMMODITIES REFUND/RETURN OF BROKEN TAPE MEASURE FOR MARKET
PRCS/RECREATION THE HOME DEPOT 1902 $ 39.39 02/24/2014 65125 OTHER COMMODITIES TOOLS FOR DEPARTMENT TOOL BOX
PRCS/RECREATION JEWEL #3428 $ 48.99 02/25/2014 65110 REC PROGRAM SUPPLIES
BROTH, SEASONING, JUICE, SHERBET, CHICKEN, VEGETABLES FOR AFTER-
SCHOOL COOKING PROGRAM
64 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 23 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RECREATION EVANSTON GLASS & MIRRO $ 350.00 02/25/2014
65050 BUILDING MAINTENANCE
MATERIAL
REPLACEMENT GLASS FOR THE OFFICE DOORS AT DEMPSTER AND CLARK ST
WHICH WERE VANDALIZED
PRCS/RECREATION OFFICE DEPOT #510 $ 59.88 02/26/2014 65095 OFFICE SUPPLIES OFFICE SUPPLIES
PRCS/RECREATION VZWRLSS PREPAID PYMNT $ 5.00 02/26/2014 64540 TELECOMMUNICATIONS - WIR WIRELESS ACCESS CHARGE - ONE TIME.
PRCS/YOUTH ENGAGEMENT LOU MALNATI'S PIZZERIA $ 709.10 02/03/2014 65025 FOOD
FOOD PURCHASE FOR MAN 2 MAN SUPER BOWL BASH AT FLEETWOOD
JOURDAIN COMMUNITY CENTER - PURCHASE TO BE SPLIT THREE WAYS
BETWEEN OAKTON COMMUNITY COLLEGE AND CHILD CARE NETWORK OF
EVANSTON
PRCS/YOUTH ENGAGEMENT GIGIO S PIZZERIA $ 73.45 02/03/2014 65025 FOOD
PIZZA PURCHASE FOR TEEN LEADERSHIP GROUP AT GREATER CHICAGO
ACADEMY ALTERNATIVE SCHOOL
PRCS/YOUTH ENGAGEMENT BURGER KING #9067 Q07 $ 7.03 02/03/2014 65025 FOOD
PURCHASE OF ICE FOR MAN 2 MAN SUPER BOWL BASH AT FLEETWOOD
JOURDAIN COMMUNITY CENTER.
PRCS/YOUTH ENGAGEMENT SAMSCLUB #6444 $ 88.66 02/03/2014 65025 FOOD
SOFT DRINK BEVERAGE PURCHASE FOR MAN 2 MAN EVENT AT FLEETWOOD
JOURDAIN COMMUNITY CENTER
PRCS/YOUTH ENGAGEMENT PANINO'S PIZZERIA OR $ 98.98 02/20/2014 65025 FOOD
CONFERENCE MEETING WITH ETHS STUDENTS WORKING WITH CITY OUTREACH
WORKERS.
PRCS/YOUTH ENGAGEMENT POSTER BRAIN $ 19.00 02/21/2014 65110 REC PROGRAM SUPPLIES POSTER PIC OF MASON PARK FOOTBALL TEAM
PRCS/YOUTH ENGAGEMENT WALGREENS #2619 $ 115.80 02/24/2014 62490 OTHER PROGRAM COSTS
HONORARIUM FOR GUEST SPEAKER FOR YOUNG WOMEN'S INSPIRATIONAL
LUNCHEON. FOUR $25 GIFT CARDS PURCHASED.
PRCS/YOUTH ENGAGEMENT CITY OF EVANSTON $ 2.00 02/24/2014 62295 TRAINING & TRAVEL
PARKING FOR MSYEP MEETING WITH GENERAL MANAGER AT HILTON GARDEN
INN
PRCS/YOUTH ENGAGEMENT THE HOME DEPOT 1912 $ 272.31 02/25/2014 65085 MINOR EQUIPMENT AND TOOLS
MATERIALS FOR TRANSPORTATION CONSTRUCTION APPRENTICESHIP
COURSES
PRCS/YOUTH ENGAGEMENT TARGET 00009274 $ 21.79 02/27/2014 65110 REC PROGRAM SUPPLIES PICTURE FRAME FOR MASON PARK FOOTBALL TEAM
PUBLIC WORKS/ADMIN LIFE FITNESS $ 13,322.00 02/04/2014 65515 OTHER IMPROVEMENTS LMCC EMPLOYEE LUNCH ROOM PROJECT - FITNESS EQUIPMENT
PUBLIC WORKS/ADMIN US CONF OF MAYORS $ 510.00 02/06/2014 62360 MEMBERSHIP DUES MEMBERSHIP DUES
PUBLIC WORKS/ADMIN GIGIO S PIZZERIA $ 112.80 02/10/2014 62295 TRAINING & TRAVEL MEETING
PUBLIC WORKS/ADMIN NOYES CAFE INC $ 38.63 02/13/2014 62295 TRAINING & TRAVEL MEETING
PUBLIC WORKS/ADMIN SUBWAY 03466141 $ 275.00 02/14/2014 62295 TRAINING & TRAVEL TRAINING MEETING
PUBLIC WORKS/ADMIN LAPORT INC $ 878.42 02/20/2014 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
PUBLIC WORKS/ADMIN THE HOME DEPOT 1902 $ 95.82 02/21/2014 65085 MINOR EQUIP & TOOLS MATERIALS
PUBLIC WORKS/ADMIN OFFICE DEPOT #510 $ 58.77 02/21/2014 65095 OFFICE SUPPLIES OFFICE SUPPLIES
PUBLIC WORKS/ADMIN JEWEL #3428 $ 60.46 02/24/2014 62295 TRAINING & TRAVEL TRAINING
PUBLIC WORKS/ADMIN LA ROSA PIZZA $ 50.00 02/24/2014 62295 TRAINING & TRAVEL TRAINING
PUBLIC WORKS/ADMIN LAPORT INC $ 909.56 02/27/2014 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
PUBLIC WORKS/ADMIN PRINTABLE PROMOTION $ 591.00 02/27/2014 62210 PRINTING RECYCLING MAGNETS
65 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 24 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/ADMIN SHELL OIL 574267928QPS $ 42.18 02/28/2014 62295 TRAINING & TRAVEL TRAVEL
PUBLIC WORKS/FLEET WW GRAINGER $ 25.97 02/04/2014 65060 MATERIALS TO MAINTAIN AUTOS ABRASIVE SHEETS
PUBLIC WORKS/FLEET MASTER TRUCK & TRAILER $ 431.98 02/06/2014 65060 MATERIALS TO MAINTAIN AUTOS SNO-WAY CUTTING EDGE
PUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 381.67 02/07/2014 65060 MATERIALS TO MAINTAIN AUTOS PLOW BOLTS AND LOCK NUTS
PUBLIC WORKS/FLEET AMAZON MKTPLACE PMTS $ 43.01 02/10/2014 65085 MINOR EQUIP & TOOLS 2 TIRES FOR 2 WHEELER HAND TRUCK
PUBLIC WORKS/FLEET BOSCH AUTOSVCSOLUTI $ 35.87 02/10/2014 65085 MINOR EQUIPMENT AND TOOLS HANDLE FOR PLOW BLADE JACK
PUBLIC WORKS/FLEET AMERICAN PUBLIC WORKS $ 500.00 02/11/2014 62295 TRAINING & TRAVEL TRAINING
PUBLIC WORKS/FLEET JB TOOL SALES $ 94.19 02/17/2014 65085 MINOR EQUIP & TOOLS 2 LARGE BORE TIRE GAUGES FOR #619 AND #643
PUBLIC WORKS/FLEET UPS 1ZVT08380396530039 $ 25.65 02/17/2014 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO SEND CORE BACK TO CUMMINS
PUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 126.23 02/19/2014 65060 MATERIALS TO MAINTAIN AUTOS ELECTRICAL SUPPLIES
PUBLIC WORKS/FLEET SP WIPERPARTS.COM $ 149.20 02/19/2014 65060 MATERIALS TO MAINTAIN AUTOS WPER MOTOR #603/604
PUBLIC WORKS/FLEET WW GRAINGER $ 91.85 02/21/2014 65085 MINOR EQUIP & TOOLS BOLT CUTTERS
PUBLIC WORKS/FLEET WW GRAINGER $ 59.04 02/21/2014 65060 MATERIALS TO MAINTAIN AUTOS ROOF MAGNETS
PUBLIC WORKS/FLEET WW GRAINGER $ 149.04 02/21/2014 65085 MINOR EQUIP & TOOLS TIRE INFLATOR GAUGES #619-623
PUBLIC WORKS/FLEET WW GRAINGER $ 138.42 02/21/2014 65085 MINOR EQUIPMENT AND TOOLS TORCH HEAD
PUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 142.36 02/24/2014 65085 MINOR EQUIP & TOOLS MULTIPLE DRILL BITS
PUBLIC WORKS/FLEET UPS 1Z07F72F0298646055 $ 17.04 02/24/2014
65045 LICENSING/REGULATORY
SUPPLIES SHIPPING CHARGE TO SEND TITLE FOR AUCTION #713 & #542
PUBLIC WORKS/FLEET THE HOME DEPOT 1902 $ 38.37 02/27/2014 65060 MATERIALS TO MAINTAIN AUTOS 10-3 WIRE
PUBLIC WORKS/FLEET UPS 1Z07F72F0392827761 $ 12.57 02/28/2014 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO SEND PARTS BACK TO JOHN DEERE
PUBLIC WORKS/ST&SANITATION DUNKIN #306178 Q35 $ 44.95 02/03/2014 62295 TRAINING & TRAVEL TRAINING MEETING
PUBLIC WORKS/ST&SANITATION CITY WELDING SALES AND $ 425.50 02/04/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PROPANE FOR HOT BOXES
PUBLIC WORKS/ST&SANITATION PERFORMANCE YEARS ENTE $ 52.65 02/06/2014 62295 TRAINING & TRAVEL RETIREMENT MEETING
PUBLIC WORKS/ST&SANITATION CROWN TROPHY 54 $ 60.00 02/21/2014 65095 OFFICE SUPPLIES RETIREMENT PLAQUE
PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 342.14 02/24/2014 65085 MINOR EQUIP & TOOLS AIR COMPRESSOR
PUBLIC WORKS/ST&SANITATION CITY WELDING SALES AND $ 693.12 02/26/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PROPANE FOR HOT BOXES
PUBLIC WORKS/TRANS GRAYBAR ELECTRIC COMPA $ 210.44 02/05/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL TRIPLEX STREET LIGHT CABLE
PUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 622.00 02/12/2014 65115 TRAFFIC CONTROL SUPPLIES BARRICADE LIGHTS
PUBLIC WORKS/TRANS THE HOME DEPOT 1902 $ 187.28 02/28/2014 65085 MINOR EQUIP & TOOLS BATTERIES, STAPLES, SMALL HAND TOOLS
UTILITIES/DIST GIGIO S PIZZERIA $ 65.25 02/04/2014 62295 TRAINING & TRAVEL PIZZA FOR CREWS WORKING OVERTIME IN THE FIELD.
UTILITIES/DIST WW GRAINGER $ 77.28 02/05/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PIPE INSULATION AT 830 DAVIS ST.
66 of 537
Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 25 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
UTILITIES/DIST THE HOME DEPOT 1902 $ 45.16 02/06/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PIPE FITTING INSULATION FOR 830 DAVIS ST.
UTILITIES/DIST MSC $ 268.77 02/06/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL STEAM HOSE.
UTILITIES/DIST ILLINOIS PLUMBING HEAT $ 30.00 02/07/2014 62295 TRAINING & TRAVEL PLUMBING LICENSE RENEWAL FEE FOR THE PLUMBING INSPECTOR.
UTILITIES/DIST CITY WELDING SALES AND $ 120.41 02/11/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PROPANE FOR STEAM THAWER.
UTILITIES/DIST TEST GAUGE & BACKFLOW $ 95.00 02/17/2014 62245 OTHER EQ MAINT CALIBRATION AND RE-CERTIFICATION.
UTILITIES/DIST SKOKIE VALLEY MATER $ 42.54 02/20/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS BALES OF HAY.
UTILITIES/DIST MID AMERCIAN WATER $ 1,416.00 02/26/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS 10"X8" TEE AND 8" VALVE (NOT OVERSIZED).
UTILITIES/DIST THE HOME DEPOT 1902 $ 185.74 02/27/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL GENERAL WATER DISTRIBUTION SUPPLIES.
UTILITIES/FILTRATION CERTIFIED BALANCE & SC $ 381.00 02/04/2014 65075 MEDICAL & LAB SUPPLIES YEARLY CLEANING AND CALIBRATION OF THE BALANCES AND BOD METER.
UTILITIES/FILTRATION NALCO CROSSBOW WATER $ 240.21 02/07/2014 65075 MEDICAL & LAB SUPPLIES DL TANKS AND FILTERS.
UTILITIES/FILTRATION RAYNOR DOOR CO $ 744.40 02/10/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL DEPOSIT FOR A ROLL-UP GARAGE DOOR.
UTILITIES/FILTRATION ILLINOIS SECTION AWWA $ 400.00 02/10/2014 62295 TRAINING & TRAVEL
ISAWWA WATERCON2014 REGISTRATION FOR THE WATER WORKER I AND THE
WATER PLANT OPERATOR.
UTILITIES/FILTRATION USA BLUE BOOK $ 242.25 02/12/2014 65075 MEDICAL & LAB SUPPLIES PHOSPHOVER FOR PHOSPHATE ANALYSIS.
UTILITIES/FILTRATION UNDERWRITERS LABORATOR $ 668.00 02/13/2014 62465 OUTSIDE LAB SERVICES
3 INVOICES PAID TOGETHER FOR: FLUORIDE & TOC ANALYSIS, NON-
COMPLIANCE ANALYSIS, AND THM & HAA ANALYSIS.
UTILITIES/FILTRATION MUNTERS CORPORATION $ 200.01 02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL REPAIR PARTS FOR THE WEST DEHUMIDIFIER.
UTILITIES/FILTRATION SIDENER ENVIROMENTAL $ 165.81 02/25/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL LMI CHEMICAL FEED PUMP REBUILD KITS.
UTILITIES/FILTRATION LAPORT INC $ 147.73 02/26/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CLEANING SUPPLIES.
UTILITIES/FILTRATION LITTMANN INDUSTRIES, I $ 924.00 02/26/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL HOSES AND FITTINGS FOR BASIN CLEANING.
UTILITIES/FILTRATION LITTMANN INDUSTRIES, I $ 600.00 02/26/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL HOSES AND FITTINGS FOR BASIN CLEANING.
UTILITIES/FILTRATION WW GRAINGER $ 91.85 02/27/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL FILTER FOR ON-SITE AIR IN THE CHLORINE BUILDING.
UTILITIES/FILTRATION COMPRESSOR PARTS $ 138.03 02/28/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL AIR COMPRESSOR FILTERS.
UTILITIES/PUMPING AMAZON.COM $ 1,415.99 02/03/2014 62295 TRAINING & TRAVEL PROJECTOR FOR THE LARGE CONFERENCE ROOM.
UTILITIES/PUMPING CALIFORNIA CONTRACTORS $ 135.60 02/07/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL HAND AND SURFACE CLEANING WIPES.
UTILITIES/PUMPING AUTOMATIONDIRECT.COM $ 230.00 02/07/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS PRESSURE SENSORS FOR C FACTOR TESTER.
UTILITIES/PUMPING WW GRAINGER $ 309.83 02/10/2014 65702 WATER GENERAL PLANT LIGHTING TIMER FOR THE SOUTH STANDPIPE.
UTILITIES/PUMPING ACROMAG INC $ 724.76 02/10/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS SIGNAL DIFFERENCE MODULE FOR C FACTOR TESTER.
UTILITIES/PUMPING WW GRAINGER $ 167.94 02/10/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SPACE HEATERS FOR THE SERVICE BUILDING.
UTILITIES/PUMPING APPLIED IND TECH 0360 $ 278.00 02/11/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CRANKCASE VENT HOSE.
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Bank of America Credit Card Statement for Period ending February 28, 2014
April 8, 2014 Page 26 of 26
REPORTS TO INTERMEDIATE MERCHANT NAME
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
UTILITIES/PUMPING USA BLUE BOOK $ 155.26 02/12/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS 2 1/2" HYDRANT ADAPTERS.
UTILITIES/PUMPING GATE HOUSE SUPPLIES $ 386.36 02/13/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL CLICKERS FOR THE PARKING LOT SECURITY GATE.
UTILITIES/PUMPING OFFICE DEPOT #510 $ 333.89 02/13/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL HARD DRIVE FOR SCADA BACK-UP FILES.
UTILITIES/PUMPING ILLINOIS SECTION AWWA $ 225.00 02/13/2014 62295 TRAINING & TRAVEL REGISTRATION FOR THE ISAWWA WATERCON2014 CONFERENCE.
UTILITIES/PUMPING BATTERY MART.COM $ 157.09 02/13/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SEALED LEAD ACID BATTERIES AND CHARGER.
UTILITIES/PUMPING ALLTECSTORES.COM $ 195.98 02/14/2014 62295 TRAINING & TRAVEL CLASSROOM PROJECTOR SCREEN.
UTILITIES/PUMPING AUTOMATIONDIRECT.COM $ 218.00 02/14/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL ENCLOSURES.
UTILITIES/PUMPING WW GRAINGER $ 73.33 02/14/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PIPE FITTINGS.
UTILITIES/PUMPING OFFICE DEPOT #510 $ 187.79 02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL BINDERS FOR THE NEW SCADA REFERENCE BOOKS.
UTILITIES/PUMPING AUTOMATIONDIRECT.COM $ 46.00 02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PANEL FITTING.
UTILITIES/PUMPING WW GRAINGER $ 33.84 02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PIPE BUSHINGS.
UTILITIES/PUMPING TEST GAUGE & BACKFLOW $ 95.00 02/17/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL RPZ TESTER RE-CALIBRATION.
UTILITIES/PUMPING PAYPAL STEEL ENTRP $ 64.28 02/24/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL THERMOMETER WELL.
UTILITIES/PUMPING LESMAN INSTRUMENTS $ 150.07 02/24/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL THERMOSTAT.
UTILITIES/PUMPING TNEMEC $ 128.60 02/25/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL POTA POX FOR #6 LOW LIFT PUMP HOUSING.
UTILITIES/PUMPING DKC DIGI KEY CORP $ 197.87 02/28/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL DRY CELL BATTERIES.
UTILITIES/PUMPING RED LION CONTROLS INC $ 291.15 02/28/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PANEL METERS.
UTILITIES/PUMPING WW GRAINGER $ 233.71 02/28/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL PRESSURE GAUGE AND MOP BUCKET.
UTILITIES/PUMPING THE HOME DEPOT 1902 $ 113.77 02/28/2014
65070 OFFICE/OTHER EQ TO MAINTN
MATERIAL SUPPLIES FOR THE WATER TRAILER SPARE TANK.
UTILITIES/SEWER AMAZON MKTPLACE PMTS $ 459.59 02/03/2014 62245 AUTOMOTIVE EQ MAINT HEATER.
UTILITIES/SEWER WATER PRODUCTS $ 762.56 02/14/2014
65055 MATERIALS TO MAINTAIN
IMPROVEMENTS RUBBER COUPLINGS.
UTILITIES/SEWER WESTSIDE TRACTOR SALES $ 206.64 02/17/2014 62245 AUTOMOTIVE EQ MAINT BACK HOE BUCKET TEETH.
UTILITIES/SEWER WAYFARA BP WOLCOTT QPS $ 56.04 02/28/2014 62295 TRAINING & TRAVEL GAS PURCHASED FOR TRAVELING TO A TRAINING SEMINAR.
FEBRUARY STATEMENT TOTAL $ 120,686.35
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For City Council meeting of April 8, 2014 Item A3.1
Business of the City by Motion: Reservoir & Clearwell Planning Study (RFP 14-10)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
Subject: Agreement for Reservoir and Clearwell Planning Study
(RFP 14-10)
Date: March 11, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute an agreement for
the Reservoir and Clearwell Planning Study (RFP 14-10) with CDM Smith (125 South
Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $86,359.00. This
item was held in Committee on March 24, 2014.
Funding Source:
Funding will be from the Water Fund (Account No. 733126.62140). This project is
budgeted at $100,000 for FY 2014.
Background:
The City of Evanston owns and operates a 5 Million Gallon (MG) finished water storage
facility on property owned by Northwestern University. This facility was constructed in
1934. The City also has eight clearwells located under the filters inside the water
treatment plant which hold a total of 4.4 MG of finished water. The clearwells were
constructed in phases, from 1913 to 1964. Working together, the reservoir and the
clearwells provide the following functions at the water treatment plant:
1. Finished Water Storage – A total of 9.4 MG of nominal finished water storage is
provided by the reservoir and clearwells. This is available for immediate use if
the water plant has to shut down temporarily.
2. Water Treatment – The Enhanced Surface Water Treatment Rule requires
filtered water to have a certain amount of chlorine contact time prior to leaving
the treatment plant in order to guarantee effective disinfection. This time is
provided by the clearwells and the reservoir.
Memorandum
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3. Efficient Pump Operation – The High Lift Pumps are constant speed pumps
ranging in size from 10 mgd to 25 mgd. In order to meet a constantly changing
system demand, the reservoir provides a cushion so that pumps do not need to
be frequently turned on and off.
In 2010, CTL performed an inspection of two of the oldest clearwells. That study
determined that significant concrete repair work would be needed within the near future.
These repairs have not yet been completed. The clearwells will need to be taken out of
service to complete this work.
In 2012, an inspection by CTL revealed extensive cracking in the roof of the reservoir,
and CTL recommended it be repaired or replaced within 5 years. Studies by other
engineering firms have since confirmed these recommendations.
During icing events and other emergency operations over the past 5 years, it has
become apparent that there is an overall shortage of finished water storage at the water
plant. Although the plant nominally has 9.4 MG of storage, in reality only a portion of
this is available at any given time. Plant hydraulics do not allow the high lift pumps to
be able to use all of the stored water in the clearwells and reservoir. While staff has
been able to provide continuous water during emergency operations, the plant only has
about 12 - 15 hours of effective finished water storage. Any emergency extending
beyond this time frame runs into the possibility of a system shutdown.
The scope of work for this planning study was developed to investigate all of these
issues and determine the best combination of reservoir and clearwell projects to meet
the needs of Evanston, now and into the future.
The Reservoir and Clearwell Planning Study (RFP 14-10) includes the following
analyses:
1. Evaluate the finished water storage needs for Evanston using industry best
management practices and regulatory requirements.
2. Determine the feasibility and life cycle costs of meeting Evanston’s finished water
storage needs using the following alternatives:
a. Alternative 1 – Repair the 1934 Reservoir and 1913 Clearwells, upgrading
them to be able to use more of the finished water in the event of an
emergency.
b. Alternative 2 – Replace the 1934 Reservoir in the existing footprint.
c. Alternative 3 – Replace the 1934 Reservoir in a larger footprint.
d. Alternative 4 – Construct a new clearwell on the east side of Sheridan
Road between Milburn Street and the existing Head House of the Water
Treatment Plant. This alternative may require work on vacant property
currently owned by the City, such property which is adjacent to the single
family residence at 2437 Sheridan Road. At this very early point in time, it
is impossible to know the extent and scope of this alternative.
e. Alternative 5 – Construct a new reservoir at Leahy Park. This would
include reconfiguring Leahy Park to provide similar facilities to the current
park once the reservoir is completed.
f. Alternative 6 – Rehabilitate the 1934 Reservoir roof slab in place.
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Analysis:
The Request for Proposal (RFP) was advertised on Demandstar and in the Chicago
Tribune. Proposals were received on February 11, 2014. A total of five proposals were
received as summarized below.
Vendor Information
Vendor Address
Baxter & Woodman, Inc. 8430 W. Bryn Mawr Ave., Suite 400, Chicago, IL
Carollo Engineers, Inc. 1200 Shermer Road, Suite 214, Northbrook, IL
CDM Smith Inc. 125 S. Wacker Drive, Suite 600, Chicago, IL
Crawford, Murphy & Tilly, Inc. 550 North Commons Drive, Suite 116, Aurora, IL
Greeley & Hansen LLC 100 S. Wacker Drive, Suite 1400, Chicago, IL
The pricing of the proposals received is as follows:
Proposed Pricing Information
Vendor Price
CDM Smith Inc. $86,359
Greeley & Hansen LLC $88,275
Baxter & Woodman Inc. $91,768
Carollo Engineers, Inc. $94,126
Crawford, Murphy & Tilly, Inc. $99,500
The proposals were reviewed by:
• Lara Biggs, Superintendent – Construction & Field Services
• Jay Henderson, Pumping Division Chief
• Kevin Lookis, Superintendent – Water Production
• Kristin Rehg, Management Analyst – Utilities
• David Stoneback, Utilities Director
• Tammi Turner, Purchasing Manager
The averaged scoring of the proposals was as follows:
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Selection Criteria
Max
Pts
CDM
Smith
Greeley &
Hansen Carollo CMT
Baxter &
Woodman
Firm Qualifications/Experience 20 19 19 18 15 13
Team/Project Mgr Quals/Exp 20 19 15 16 14 13
Project Approach 20 19 18 18 15 17
Cost 10 10 10 8 6 8
Completeness of Proposal 10 8 10 9 9 9
Willingness to Execute
Agreement 10 10 10 10 10 10
M/W/EBE Participation 10 8 10 10 9 7
TOTALS 100 93 92 89 77 76
Two consultants had very similar scores rating them as highly qualified. Staff is
recommending award to CDM Smith because of their experience on similar types of
projects for a wide variety of clients as well as their use of highly experienced staff.
Although Greeley and Hansen also scored well in the evaluation, much of the work in
their proposal is being done by less-experienced staff with no reservoir/clearwell
experience.
CDM Smith has done numerous projects for the City of Evanston, including an initial
assessment of the structural condition of the reservoir. The quality of their work has
been good.
CDM requested a partial waiver of the M/W/EBE goals. A memo reviewing compliance
with the City of Evanston M/W/EBE requirements is attached.
Attachments:
Memo on Compliance with the M/W/EBE Program
72 of 537
To: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: Reservoir and Clearwell Planning Study
(RFP 14-10)
Date: March 24, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors.
With regard to Reservoir and Clearwell Planning Study, RFP 14-10, in the
base amount of $86,359.00, the primary contractor CDM Smith, has
subcontracted the following:
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Vistara Construction
Services, Inc.
Cost
Estimating
$5,000.00 5.8% X
Ardmore Associates Site, Civil, &
Storm Water
Mgmt
$6,500.00 7.5% X
Wang Engineering Geotechnical
Svs.
$3,500.00 4% X
Total M/W/EBE $15,000.00 17.3%
CDM Smith has requested a waiver for the remaining 7.7% MWEBE
participation goal. A 7.7% MWEBE waiver is granted. CDM Smith will receive
credit for 17.3% M/W/EBE participation.
Cc: Marty Lyons, Assistant City Manager/CFO
Memorandum
Reservoir and Clearwell Planning Study (RFP 14-10), M/W/EBE Subcontracting Participation Partial Waiver 73 of 537
For City Council meeting of April 8, 2014 Item A3.2
Business of the City by Motion: Purchase of Trees for Spring Planting
For Action
To: Honorable Mayor, Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Paul D’Agostino, Superintendent, Parks, Forestry & Facilities Mgmt.
Subject: Purchase of Trees and Planting Services for Spring Planting
Date: March 24, 2014
Recommended Action:
Staff recommends approval of the purchase of 312 trees and planting services for 150
trees from Suburban Tree Consortium (STC) in the amount of $77,536.76.
Funding Source:
Funding for this purchase is provided from two sources. First, is a general fund line item
in the Parks & Forestry Maintenance Division Account 2655.65005. The total budget
within this line item is $150,300 which is used for both the spring and fall planting
seasons. The second source of funding is from the “Replant Express” program. This
program allows residents to pay $250 (the cost of the tree plus delivery) to be added to
the planting list immediately, rather than waiting the one to two years it normally takes
for a replacement tree. There are twelve additional trees being planted through this
program.
Summary:
The STC solicits quotes each spring and fall from participating nurseries for the City. In
February, City staff sent a listing of the required trees for parkway planting this spring
season to the STC. The STC then solicited and received bids from member area
nurseries to attempt to procure the trees needed. Using the STC, staff were able to
locate all of the 2”/2.5” diameter tree species in the quantity needed, as well as
seventeen larger 3.5” diameter trees which specific residents requested and paid at an
additional cost of $175.00 extra. Residents were also able to choose the tree species
for their parkway from a list of five available options. Nearly 32% of the residents
returned the form with their preferred choice of tree.
Memorandum
74 of 537
Once all of the quotes were finalized, the grand total for all 312 STC trees is
$62,086.76, which includes delivery costs for the 162 trees being planted by City crews
The trees are being supplied by three nurseries - Beaver Creek Nursery, Inc. (6604
Randall Road, Poplar Grove, IL), Hinsdale Nurseries, Inc. (7200 S. Madison,
Willowbrook, IL), and Possibility Place Nursery (7548 W. Monee-Manhattan Rd.,
Monee, IL).
In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley
& Lahaie, Ltd. (PLL), 24414 N. Old McHenry Road, Lake Zurich, IL, has specific costs
for planting different size trees, which are agreed to in writing with the STC and all
member municipalities. Staff has set up a preliminary agreement with PLL for them to
plant 150 of the 312 trees for a total cost of $15,450. Once this agreement is approved,
PLL will pick up their 150 trees directly from the nurseries, deliver them to the individual
sites, and plant them.
Legislative History:
In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City
of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit
of this membership is that by merging orders with other municipalities, our buying power
is increased through economies of scale. In addition, Resolution 60-R-02 was passed in
August 2002, which expressed the intent of the City of Evanston to remain a member of
the STC as long as sufficient funding is appropriated. Another advantage of
membership is our ability to pre-order specific tree species for five years into the future.
This allows the nurseries to grow a large percentage of the exact tree species we will
need in future years.
-------------------------------------------------------------------------------------
Attachments:
List of tree planting locations by address
Nursery order confirmations
Planting contract cost agreement
75 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
1 4b 210 Davis F1 1
1 3b 1515 Hinman F1 1
1 4d
1509-
1515
Hinman F2 2.5 London
Plane
1
1 4d 1405 Judson F3 1 n
1 2e 927 Noyes F2, 3 2 n
1 2e 2102 Orrington On Simpson A5 2 Ginkgo 1
1 2e 2302 Orrington F1 1 n
1 2e 2316 Orrington F1 1 n
1 2e 2330 Orrington on Colfax T1 2 Hills Oak 1 n
1 2e 2330 Orrington on Colfax T4 2 Hop
Hornbeam
1 n
1 2e 2330 Orrington on Colfax T3 3.5 Triumph
Elm
1 n
1 2e 2237 Ridge F1 3.5 Triumph
Elm
1 n
1 2e 2237 Ridge On Noyes T1 3.5 Triumph
Elm
1 n
1 1d 1601 Sheridan at Clark app
40yrds n/e by
driveway
1
1 2e 2242 -
50
Sherman F2 1 n
2 3B 1306 Ashland F1 2 Hills Oak 1
2 3B 1312 Ashland F1 1
2 3B 1510 Ashland F1 1
2 3B 1510 Ashland F2 1
2 1e 1564 Ashland F1 1
2 3a 1414 Brown F2 1 n
2 5a 1418 Brown F1 1 n
2 5a 1415 Church F1 1 n
2 4F 1419 Church F1 1 n
2 3B 1600 Church Mason Park.
West of Dewey
on Davis.
R3, 4,
5, 8,
9,11
6
2 6b 2300
(a)
Church ETHS F3 1 n
2 5c 1725 Cleveland F1 1
2 3B 1602 Darrow F1 2 Cornus
Mas
1 y
2 4b 1605 Dempster F1 1 n
2 3b 1500 Dewey F2 2 Cornus
Mas
1 y
2 3B 1560 Dewey F1 1
2 3B 1571 Dewey F1, 2 2
76 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
2 3B 1575 Dewey F1 2 Ginkgo 1
2 3b 1578 Dewey F1 1 n
2 3B 1580 Dewey F1 1
2 3d 1000 Florence Florence on
Lee -- pull out
2.5 and replant
A1, 4,
5
3
2 3d 1106 Florence F1 1
2 3d 1110 Florence F1 1
2 3b 1461 Florence F2, 3 2 n
2 3a 1325 Fowler F1 2 Bur Oak 1 n
2 3a 1326 Fowler F1 1 n
2 3a 1423 Fowler F1 1 n
2 4f 1521 Greenwood F1 1
2 3D 1612 Grove south of 721
Brown
F2 1
2 3b 1608 Lake F1 1
2 5b 1720 Main F1, 2,
3
2 Ginkgo 3 n
2 5b 1728 Main F1 1 n
2 5b 1732 Main F1, 2 2 Swamp
White Oak
2 n
2 5b 1804 Main F1 1 n
2 5b 1806 Main F1 1 n
2 1f 2200 Main by Hartrey (cul
de sac)
1
2 3c 1017 McDaniel F1 1
2 3A 1617 McDaniel F1 1
2 3A 1623 McDaniel F2 2 Swamp
White Oak
1
2 3A 1639 McDaniel F1 1
2 3A 1305 Pitner F2 1
2 3A 1341 Pitner SE Corner F1 1
2 3a 1536 Pitner F1 1 n
2 3b 1731 Wesley F2 1 y -
wire 4
water
2 3d 1527 Wilder F1 2 Bur Oak 1
3 4f 110 Burnham Pl.F1, F2,
F3
2 Cornus
Mas
3 wire
3 4D 1401 Chicago opp. 1410
Chicago.
F3 1
3 4D 1427 Chicago opp. 1426
Chicago.
F1, F2 2
3 4f 1034 Chicago pull out dead
2.5"
F2 1
77 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
3 4D 1306 Chicago sidewalk
opening -
stump bricks
F1 2 Ginkgo 1
3 4F 222 Dempster Front Yard F3 2 Hills Oak 1
3 550 Forest F1 2 Cornus
Mas
1 wires
3 3d 939 Forest F1 1 wire 4
overha
ng
3 3a 1215 Forest F1 1
3 1217 Forest F2 3.5 Triumph
Elm
1
3 4f 1043 Hinman F1 2 Hills Oak 1
3 4f 1043 Hinman F2 2.5 London
Plane
1
3 4f 1142 Hinman on Hamilton T2 1
3 4c 616 Lake on Sherman T1, 3 2 n
3 3D 134-
136
Main On Michigan T3 1
3 6b 503 Michigan F3 3.5 Triumph
Elm
1
3 1d 1037 Michigan F2 1
3 4F 1201 Sheridan F3 2 Ginkgo 1
3 4F 1201 Sheridan on Hamilton T3, 4 2 Ginkgo 2
3 6b 425 South Blvd on Hinman A1 1
4 5a 1038 Asbury F1 1
4 3D 1112 Asbury F1, F2 2
4 3b 1042 Ashland A1 1
4 4c 1021 Davis Animal
Hospital; in
sidewalk grate
F1 2.5 Chanticlee
r Pear
1
4 4A 1201 Davis on Ridge T2, 3 2
4 3b 1401 Davis F2 2 Hills Oak 1
4 3B 1511 Dempster A1,A2 2
4 3d 1524 Dempster F1 1 n
4 1G 1524 Dempster F1 1 n
4 2c 1526 Greenleaf EXPRESS,
PLANT A 2.5" -
Paid, wanted to
wait til spring
for fruiting
cherry tree
F1 2 Cornus
Mas
1 y
4 2c 1526 Greenleaf On Florence
T2 3.5 Triumph
Elm
1 y
78 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
4 4e 1207 Main On Ridge Ct.T1, 2 2 Hills Oak 2
4 3d 1425 Main On Ashland A1, 2 2
4 4e 1128 Maple F1 1
4 4e 1235 Oak F1 3.5 London
Plane
1 wire 4
overha
ng
4 4e 1131 Ridge F2 2 Ginkgo 1
4 4C 1501 Ridge F1,F2 2 Hills Oak 2
4 4E 1011 Ridge Ct.F1 1
4 4E 1014 Ridge Ct.F1 2 Cornus
Mas
1
4 4E 1018 Ridge Ct.F1 1
4 4d 1501 Sherman on Lake. Open
grate openings
T2, 3 2
4 4c 1560 Sherman all open grate
openings
A4
open
1
4 3D 1125 Wesley F1 1
5 2c 2020 Asbury on simpson T5 1 y
5 2c 2106 Asbury F2 2 Swamp
White Oak
1
5 3B 1834 Darrow F1 1
5 3A 1720 Dodge F1 1
5 3A 1732 Dodge vacant lot F1 1
5 3A 1734 Dodge F1 1
5 3A 1738 Dodge F1 1
5 3A 1742 Dodge F1 1
5 3A 1744 Dodge F1 1
5 3A 1750 Dodge F1 1
5 3a 1800 Dodge F1 1
5 3A 1802 Dodge F1 1
5 3a 1806 Dodge F1 2.5 American
Hornbeam
1
5 3a 1810 Dodge F1 1 n
5 3a 1813 Dodge F1 1 n
5 3A 1816 Dodge F1 1 n
5 3a 1818 Dodge F1 1 n
5 3A 1826 Dodge F1 1 n
5 3a 1828 Dodge F1 1 n
5 3a 1832 Dodge F1 1 n
5 2d 2001 Dodge On Foster T1 2 Cornus
Mas
1 y
5 2c 1227 Emerson F1 1
5 2c 1229 Emerson F2 1
5 2c 1235 Emerson F3 1
5 3A 2308 Emerson F1 1 n
5 3A 2310 Emerson F11 1 n
5 3A 2312 Emerson F1 1
5 3a 2318 Emerson F1 1
79 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
5 2c 1239-
41
Emerson F4 2 Ginkgo 1
5 2d 1319-
21
Emerson brick opening F2 1
5 3a 1741 Hartrey F2 2 Cornus
Mas
1 y
5 3a 1823 Hovland Ct F2 1
5 3a 1827 Hovland Ct F1 1
5 3A 1833 Hovland Ct.F1 1
5 3A 1832
(A)
Hovland Ct.F1 1
5 3A 1800 Laurel A1,A3 2
5 3A 2217 Lyons F1 1
5 2e 2048 Pratt on Simpson T2 1 n
5 2e 2049 Ridge on Simpson A1 2 Swamp
White Oak
1
6 6c 2403 Central A1 1
6 2a 2215 Central Park F2 1
6 1d 2306 Central Park F1 2 Swamp
White Oak
1
6 1e 2311 Central Park F1 11 1 n
6 3b 2311 Central Park F2 13 1 n
6 1e 2317 Central Park F1 11 1 n
6 1d 2445 Central Park on Harrison A4 1 n
6 1d 2448 Central Park on Harrison T1 2 Ginkgo 1 n
6 1a 2636 Central Park F1 2 Cornus
Mas
1 no
6 1g 2409 Colfax F1 2.5 London
Plane
1
6 1E 2310 Ewing wire tree for
overhang and
water
F2 2 Cornus
Mas
1
6 2320 Forestview F2 2 Hop
Hornbeam
1
6 2320 Forestview F1 3.5 Triumph
Elm
1
6 1G 2423 Harrison F2 1
6 1b 2514 Harrison F2 1
6 1B 2506 Hartzell F2 3.5 London
Plane
1 n
6 1d 2304 Hastings On Grant A3 2 Hills Oak 1
6 1d 3330 Hayes F3 2 Cornus
Mas
1 y
6 3b 2715 Hurd F4 1 n
80 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
6 1b 2758 Hurd F2 1 n
6 1c 2800 Isabella on Ewing A1 1 n
6 3b 2323 Lawndale F2 1 n
6 1g 2324 Lawndale F1 1 n
6 1f 2430 Lawndale F1 1 n
6 1e 2734 Lincoln F1 1
6 1E 2738 Lincoln plant 1 tree @
2734 lincoln f1
F1 2 Ginkgo 1
6 1e 2739 Lincoln F2 1
6 1e 2828 Lincoln F1 1
6 1D 2449 Marcy A1 1
6 1D 2449 Marcy A2 1
6 1f 1934 McDaniel A1 1
6 1h 2140 Pioneer F1 2 Swamp
White Oak
1 n
6 1h 2140 Pioneer on Payne A1, 3 2 n
6 4d 2321 Ridgeway F1 1 n
6 2319 Thayer F1 3.5 Redbud 1 Y
7 2c 2231 Asbury at Noyes F2 3.5 Triumph
Elm
1
7 1e 1317 Chancellor near water line,
may be able to
rep?
F1 1
7 1g 1923 Colfax F1 3.5 Triumph
Elm
1
7 1g 1939 Colfax F1 1 n
7 1g 2400 Colfax on Pioneer A4, 7,
8, 9,10,
11
6 n
7 1g 2400 Colfax F5 1 n
7 2a 2744 Garrison F1 2 Ginkgo 1
7 2c 1319 Grant EXPRESS,
PLANT A 2.5" -
Paid, wanted to
wait til spring
for fruiting
cherry tree
F2 2 Cherry 1 y
7 1g 2102 Harrison SMALL ONLY F1 1 n
7 3b 2121 Harrison F1 1
7 2a 2407 Hartrey T1 1
7 1c 2201 Hartzell opp. 2206
Hartzell
F1 1
7 1g 915 Isabella F4 1
7 2a 2505 Jackson F1, 2 2
81 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
7 1c 2200 Jenks on Prairie A1, 2 2 n
7 1c 2200 Jenks F2 1 n
7 2a 1501 Lincoln on Jackson T1 1 n
7 1g 2015 Lincoln F1 1
7 6a 2019 Lincoln F1 1
7 1g 2025 Lincoln F1 1
7 1h 1900 McCormick (a) SE side of
McC just S of
Bridge St
F58,
60
2 n
7 1h 2024 McCormick Ecology Center F1, 11,
12
3 n
7 1h 2101 McCormick (a) SW of
Bridge St along
Eggleston Park
F3, 6,
7, 13,
14
5
7 2c 1421 Noyes F1 1 n
7 2006 Noyes F1 2 Cornus
Mas
1 y
7 1h 2207 Noyes F1 2.5 London
Plane
1 n
7 1h 2221 Noyes F1 1 n
7 1h 2201 Payne F1 3.5 London
Plane
1
7 1h 2201 Payne on Hartrey T3 3.5 Triumph
Elm
1
7 1h 2203 Payne F1, 2 2 n
7 1H 2210 Payne F1 2 Swamp
White Oak
1
7 1h 2216 Payne wire for water F1 2 Cornus
Mas
1 n
7 1h 2223 Payne F1 2 Ginkgo 1 n
7 1h 2128 Pioneer on Payne T2, 3 2 n
7 1H 2129 Pioneer F2 1 N
7 1c 2618 Prairie F1 3.5 London
Plane
1
7 6a 2675 Prairie Stump is
several years
old
F1 1
7 2a 1310 Rosalie F1 3.5 Triumph
Elm
1
7 2e 1917 Sheridan (a)opposite
1918 Sheridan
Rd
1 n
7 2e 2121 Sheridan F1, 2 2 n
7 1h 2222 Simpson on McCormick R3 1 n
82 of 537
Ward Area # Street Location
Notes
Site Size Species Qty Wires
7 1H 2437 Simpson F1 1
7 2a 2727 Woodbine on Jenks A1,2 ,3 3 n
7 2A 2728 Woodbine On Poplar - pre-
paid - some
trees will have
to be trimmed
to give space
R1 2 Bur Oak 1
7 2A 2728 Woodbine pre-paid T1 3.5 Hackberry 1
8 5c 138 Asbury F1 1 n
8 5c 142 Asbury F1, F2 2 n
8 6c 1220 Austin F1 1 n
8 6d 703 Brummel 703-707 F2, F3 2 Cornus
Mas
2 y
8 5c 1714 Brummel F3 2 Ginkgo 1 n
8 1d 1020 Harvard F1 1
8 6c 1103 Harvard F1 1
8 6c 1216-
26
Harvard F1 1
8 5a 2125 Howard F1 2 Hills Oak 1
8 5c 1307 Mulford F1 2 Ginkgo 1
8 5c 319 Wesley F1 3.5 Triumph
Elm
1 n
9 5a 538 Dodge F1 1
9 1d 907 Madison F1 1
9 5b 1604 Main F1 2 Swamp
White Oak
1 n
9 6a 1120 Monroe F1 2 Ginkgo 1
9 6A 1107 Oakton F1 2 Bur Oak 1
9 1b 1121 Oakton Needs post F1 1 n
9 3b 2106 Seward no room for
replant
F1 1
9 5a 2119 Seward F1 1
9 3a 2130 Seward on Hartrey T1 1
9 6a 720 Sherman 720-722 F2 1 n
9 1303 Washington 3 sites on
Asbury, only
planting one,
leave room for
2 more.
T2 2 Hills Oak 1
83 of 537
84 of 537
85 of 537
86 of 537
87 of 537
88 of 537
For City Council meeting of April 8, 2014 Item A3.3
Business of the City by Motion: Dutch Elm Disease Control Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Public Works Director
Paul D’Agostino, Assistant Director of Public Works, Parks/Forestry
Subject: Approval of Lowest Responsive and Responsible Bid 14-15 for the 2014
Dutch Elm Disease Control Program (Bid 14-15)
Date: March 21, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract in the
amount of $761,745.00 with Sunrise Tree Service Company, (STSC) located at 110
Midlothian Road, Hawthorne Woods, Illinois, 60047 for the 2014 Dutch Elm Disease
Control Program.
Funding Source:
Funding is provided by FY2014 approved one-time expenditures in the amount of
$200,000 and reserve funds set aside from previous years in the amount of $557,216
(Account 100.41332). The balance of funding for this contract ($4,529) will be made up
using a portion of the $46,000 remaining in General Fund Dutch Elm Disease Account
(2655.62496). This line item will also be used to purchase fungicide and equipment for
the additional 250 public elms scheduled for injection by Forestry staff this year. Any
remaining balance after all eligible public elm trees have been injected will be
transferred back to the reserve fund for future year funding of the program.
Summary:
Work on this project includes providing a preventative treatment for Dutch Elm Disease
(DED) in approximately 2,150 parkway and other publicly-owned elm trees through the
root flare injection of Arbotect 20-S at the three-year rate. This program is a continuation
of the City Council’s expanded DED control methods initiated in September 2004, and
expanded to all public elms in 2011. STSC has agreed to extend their “per-inch” bid
price to all Evanston property owners who wish to have their private elms injected in
2014.
Memorandum
89 of 537
Bids to perform the injections were opened and publicly read on March 18, 2014. A total
of two bids were received as follows:
Contractor Address Bid Per
Inch # of Elms
Average
diameter in
inches
Award Total
Sunrise Tree
Care
110 Midlothian
Road, Hawthorne
Woods, Illinois
60047 $11.81 2,150 30” $761,745.00
Davey Tree
Expert
Company
1500 N. Mantua
Street, Kent, Ohio
44240 $14.24 2,150 30” $918,480.00
Staff recommends awarding the bid for the 2014 Dutch Elm Disease Control Program to
Sunrise Tree Care Co. for the lump sum amount of $761,745.00.
The Bid 14-15 Contract for 2014 Dutch Elm Disease Control Program precludes
subcontracting opportunities therefore a waiver is granted.
-------------------------------------------------------------------------------------
Attachment:
M/W/EBE Memo
90 of 537
To: Suzette Robinson, Public Works Director
Paul D’Agostino, Assistant Director of Public Works, Parks/Forestry
From: Tammi Turner, Purchasing Manager
Subject: Contract for 2014 Dutch Elm Disease Control Program, Bid (14-15)
Date: April 8, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, Bid 14-15 Contract for 2014
Dutch Elm Disease Control Program precludes subcontracting opportunities.
Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Memorandum
Bid 14-15, 2014 Dutch Elm Disease Control Program, M/W/EBE Waiver, 04.08.2014 91 of 537
For City Council meeting of April 8, 2014 Item A3.4
Business of the City by Motion: Ford OEM Parts Contract Extension
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Fleet Manager
Subject: Contract Extension for Ford Original Equipment Manufacturer (OEM)
Parts (Bid 12-118)
Date: March 14, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute the agreement
for a one-year contract extension for the purchase of Ford Original Equipment
Manufacturer (OEM) parts in the amount of $88,500 with Golf Mill Ford Inc. (9401 N.
Milwaukee Avenue, Niles, IL 60714).
Funding Source:
Funding for this purchase will be from the Major Maintenance, Materials to Maintain
Autos Account (7710.65060) which has a budgeted amount of $950,000. This proposed
expenditure amounts to 9.32% of this budgeted amount.
Background:
In April 2012, staff solicited bids for the purchase of Ford OEM parts. The proposed
contract was for a one-year period with the right to extend the contract for up to three,
one-year periods. This will be the second, one year contract extension. This approval
request in the amount of $88,500 is based on the average spend for the last two years.
Summary:
Based on a review of current pricing structures and Golf Mill Ford’s record as the lowest
responsive and responsible vendor, staff recommends a contract extension to Golf Mill
Ford for an additional one year period from 04/01/14 through 03/31/15 in the amount of
$88,500. Golf Mill Ford has provided very good parts and exceptional services to the
City of Evanston for more than 10 years. There are no Evanston-based businesses that
provide Ford OEM parts.
Attachment:
March 1, 2014 letter from Golf Mill Ford
Memorandum
92 of 537
93 of 537
For City Council meeting of April 8, 2014 Item A3.5
Business of the City by Motion: Hot Asphalt Contract Extension
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
James Maiworm, Assistant Director of Public Works O & M
Subject: Contract Extension for Hot Mix Asphalt (Bid #12-34)
Date: March 17, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute the agreement
for a one-year contract extension for the purchase of 500 tons of modified hot mix
asphalt at a cost of $52.00 per ton and 300 tons of modified hot mix binder at the cost of
$44.00 per ton to Arrow Road Construction dba Healy Asphalt (3401 South Busse
Road, Mt. Prospect, IL) for Fiscal Year 2014 for a cost of $39,200.
Funding Source:
Funding for this purchase will be from the FY 2014 General Fund Street and Alley
Account (2670.65055) in the amount of $31,200 (110,000 budgeted); The Water Fund
Account (7115.65051) in the amount of $4,000 ($22,991 budgeted); and the Sewer
Fund Account (7400.65051) in the amount of $4,000 ($22,991 budgeted).
Summary:
In May 2011, staff solicited bids for the purchase of modified hot mix asphalt. The
proposed contract was for a one-year period with the right to extend the contract for up
to four, one-year periods. This is the third one-year contract extension.
Per the terms of the contract, staff has negotiated with Healy Asphalt, Inc. to establish
the purchase price based on the market conditions and other competitive bid pricing in
the area. This year Healy Asphalt Company has agreed to hold the 2013 prices thru the
2014 construction season. The contract terms include a provision in which the City can
increase or decrease the quantities of asphalt purchased by 30%.
To ensure that the price quoted by Healy was competitive, staff solicited quotes from
two additional vendors for 500 tons of hot mix asphalt surface and received verbal
quotes of $59.00 per ton and $65.00 per ton. Therefore, staff recommends awarding a
one-year contract extension for asphalt to Healy.
Memorandum
94 of 537
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of April 8, 2014 Item A3.6
Business of the City by Motion: Davis Streetscape Furniture Purchase
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., Senior Project Manager, Engineering and Infrastructure
Subject: Davis Streetscape Furniture Purchase
Date: March 31, 2014
Recommended Action:
Staff recommends City Council approval of the single source purchase of the following
streetscape furniture items for Davis Street: 4 Melville Style Benches, 30 Emerson Bike
Racks and 24 Poe Style Litter Containers from Landscapeforms, 431 Lawndale Avenue,
Kalamazoo, MI 49048 in the amount of $51,006.00.
Funding Source:
Funding for this purchase will be as follows:
Washington National TIF (589104 budget of $100,000) $22,952.70
CIP Fund (416438 budget of $400,000) $28,053.30
Summary:
In April of 2013, the City Council approved the Capital Improvement Concept Plan for
Davis Street Streetscape and resurfacing project. The concept plan included the
installation of benches, bike racks and trash cans along Davis Street between Ridge
and Hinman Avenue. Staff is requesting City Council approval of this single source
purchase in order to maintain uniformity with the previously purchased amenities for the
Church Street project.
Attachments:
Street Furniture Quote
Memorandum
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For City Council meeting of April 8, 2014 Item A4
Resolution 14-R-14: Lease for 631 Howard Street, Unit 2
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Community Development Director
Johanna Nyden, Economic Development Manager
Sarah Flax, Housing & Grants Administrator
April Jacobs, Grants & Compliance Specialist
Subject: Authorization for the City Manager to Negotiate and Execute Residential
Lease for 631 Howard Street, Unit 2
Date: March 28, 2014
Recommended Action:
Staff recommends that City Council approve Resolution 14-R-14 authorizing the City
Manager to execute a residential lease with Anne Carlson and Cody Modeer for an
apartment located at 631 Howard Street, Unit 2.
Funding Source:
Not Applicable
Summary:
The City of Evanston purchased a three-story mixed use building located at 629-631
Howard Street. The building contains two residential units and ground floor commercial
space. The two residential units at 629-631 Howard Street were rehabilitated using
CDBG funds and one unit must be rented to a household whose income does not
exceed 80% of the area median income adjusted for household size at first occupancy.
CDBG regulations do not require recertification of household income at lease renewal.
The City of Evanston uses the Department of Housing and Urban Development’s (HUD)
Fair Market Rents (FMR) for units rehabbed through its CDBG Housing Rehabilitation
Program. The 2014 FMR currently in effect for the Chicago-Joliet-Naperville, IL HUD
Metro FMR Area for a two-bedroom unit is $979.00 per month.
The term of the lease is one year, from May 1, 2014 through April 30, 2015. If Ms.
Carlson and Mr. Modeer renew their lease in subsequent years, the rent is subject to
change based on HUD FMR in effect at the time of renewal. All rental income in excess
of operating expenses for the residential portion of the property will be receipted as
Memorandum
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program income in the CDBG Revolving Loan fund following CDBG regulations. Any
lease renewal will be subject to City Council action.
Attachments:
Resolution 14-R-14
Residential Lease
Page 2 of 2 99 of 537
3/28/2014
14-R-14
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Residential
Lease for an Apartment Located at 631 Howard Street, Unit 2
WHEREAS, the City of Evanston owns certain real property known as
629-631 Howard Street, Evanston, Illinois (the “Subject Property”), which is improved
with a three-story building containing one (1) commercial unit on the bottom floor and
two residential units on the top two floors; and
WHEREAS, Anne Carlson and Cody Modeer (the “Tenants”), seek to
renew the lease agreement for one of the residential units (631 Howard, Unit 2) from
the City for a one-year term; and
WHEREAS, the City Council has determined that it is in the best
interests of the City of Evanston to lease the aforementioned residential unit and to
execute a lease agreement with the Tenants,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City
Code of 2012, as amended, the City Manager is hereby authorized and directed to
negotiate and execute, and the City Clerk hereby authorized and directed to attest, on
behalf of the City of Evanston, a lease agreement by and among the City and the
Tenants for a term of one (1) year. The lease agreement shall be in substantial
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conformity with the lease attached hereto as Exhibit “A” and incorporated herein by
reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions for the lease agreement as may be
determined to be in the best interests of the City and approved as to form by the
Corporation Counsel.
SECTION 4: This Resolution 14-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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EXHIBIT A
RESIDENTIAL LEASE AGREEMENT
THIS LEASE ("Lease") is made and entered into as of the ___ day of April, 2014,
by and between CITY OF EVANSTON, an Illinois municipal corporation and a home
rule unit of the State of Illinois (the "Landlord") and ANNE CARLSON and CODY
MODEER, individuals (collectively referred to herein as "Tenant") for the lease of a two
bedroom residential unit as described below.
In consideration of the rents, covenants and conditions hereafter set forth, the
Landlord and Tenant hereby agree as follows:
1. BASIC LEASE PROVISIONS. In addition to the other terms which are
elsewhere defined in this Lease, the following words and phrases, whenever used in
this Lease, shall have the meanings set forth in this Section 1.
(a) Date of Lease: May 1, 2014
(b) Property: 629-631 Howard Street
Evanston, IL 60202
(c) Premises: 631 Howard Street, Unit 2
Evanston, IL 60202
(d) Possession Date: Immediate
(e) Lease Term: One Year
(f) Base Rent: $979.00/per month
(g) Real Estate Taxes Landlord will be responsible for the payment of the
and Operating real estate taxes for the Premises and the costs of
Expenses: owning, operating, maintaining, and repairing the
common areas of the Property.
(h) Utilities: Tenant will be responsible for the payment of ALL
utilities, including electricity, gas, water, cable,
internet and other related expenses.
(i) Permitted Use: The Premises shall be used only as a private dwelling
and for no other purposes whatsoever.
(j) Security Deposit: $958.00 (One Month Rent), previously deposited by
Tenant and no additional security is needed for the
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renewal of the Lease.
2. PREMISES AND COMMERCIAL LEASE. Landlord owns the Property which is
a mixed use building and Landlord does hereby lease and rent to Tenant, and Tenant
does hereby lease, take and rent from Landlord one of the residential units, the
“Premises”. The Premises is a two-bedroom unit. The Landlord and Tenant shall also
be entering into a separate Lease and Option Agreement (the “Commercial Lease”) for
the first floor commercial space. In the event of any conflict between the terms and
conditions of this Lease and the terms of the Commercial Lease, the parties
unconditionally agree that the terms and conditions of this Lease shall supersede,
prevail and dictate. Any term or condition of the Commercial Lease not addressed
within this Lease shall remain in full force and effect.
The Landlord will cause the halls, corridors, and other parts of the Property
adjacent to the Premises to be lighted, cleaned and generally cared for, accidents and
unavoidable delays excepted. No modifications, alterations, additions, installations, or
renovations, except decorating, shall be undertaken by the Tenant without first obtaining
the written permission from the Landlord, such approval not to be unreasonably
withheld. Excluding damage by fire or other casualty and action of Landlord, Tenant
shall pay for any and all damage to the interior of the Premises beyond normal wear
and tear and shall do so within thirty (30) days of invoicing by the City. If Tenant does
not pay said invoice, the Landlord may elect to make the repairs needed and apply the
Security Deposit pledged by the Tenant to cover the costs. Landlord will deliver the
Premises to Tenant no later than the Possession Date in “broom -clean” state with all
systems functional and in good condition and repair, except as provided herein.
3. TERM. The term of this Lease (the ‘Term”) shall be for a period of one (1) year
commencing on May 1, 2014 (the “Possession Date”) as defined in Section 1(d) and
twelve months thereafter to April 30, 2015 (the “Expiration Date”). After the Lease is
terminated, the Tenant shall leave the Premises in broom clean condition and shall turn
over any and all keys to the City Manager or his or her designee.
4. RENT. Tenant agrees to pay Landlord or Landlord’s agent for the leasing of the
Premises, the monthly base rent due under the terms of this Lease on the 1st day of the
month (the “Base Rent”) at the rate of Nine Hundred Seventy-Nine and no/100 Dollars
($979.00). If the Tenant chooses to renew the lease agreement at year end, the Base
Rent is subject to change based on the Chicago-Joliet-Naperville, IL HUD Metro Area
Fair Market Rent for the subsequent years. The Tenant also acknowledges that they
will have to submit proof of income prior to any renewal of the lease agreement for
eligibility under HUD guidelines.
5. SECURITY DEPOSIT. Landlord shall retain the security deposit submitted by
Tenant for previous lease term in the amount of Nine Hundred Fifty-Eight and no/100
Dollars ($958.00), the amount of one month’s rent and security for this lease term and
no additional security is necessary. Said sum shall be held by Landlord as security for
the performance of all terms, covenants and conditions of this Lease to be performed by
Tenant. If Tenant defaults with respect to any provisions of this lease, Landlord may at
its option apply all or any portion of such deposit to compensate Landlord for any loss or
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damage it may sustain. Landlord shall not be required to keep this security deposit
separate from its general funds and Tenant shall not be entitled to any interest on such
deposit. Tenant shall not use the security deposit as the last month’s rental payment.
The Landlord shall itemize the deductions from the Security Deposit, if any.
6. PARKING AND BASEMENT. The Tenant shall be entitled to the use of one
(1) parking spot in the back of the Property under this residential lease. Landlord will
not be responsible for clearing the parking space and surrounding area free from snow
and ice, this is the responsibility of the Tenant. Tenant shall not be provided a storage
locker in the basement area.
7. NO LIENS. Tenant shall not permit to be created nor to remain un-discharged
any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the
Premises by any of Tenant’s creditors or resulting from leasehold improvements . If any
lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by
a party engaged by Tenant or Tenant’s contractor to work in the Premises shall be filed
against the Premises, Tenant shall, within sixty (60) days after notice of the filing
thereof, cause the same to be discharged of record by payment, deposit or bond or
obtain title insurance over the same. In the event Tenant diligently contests any such
claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any
and all reasonable out of pocket costs, liability and damages, including attorneys’ fees
resulting therefrom, and, if requested, upon demand, Tenant agrees to immediately
deposit with Landlord cash or surety bond in form and with a company reasonably
satisfactory to Landlord in an amount equal to the amount of such contested claim.
8. TENANT INSURANCE OBLIGATIONS. The Tenant shall furnish copies of a
certificate of renter’s insurance with the Landlord named as an additional insured wi th
an insurance company acceptable to the Landlord for its renter’s insurance policy.
9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant
shall perform all the covenants and agreements on Tenant’s part to be performed,
Tenant shall at all times during the Term have the quiet enjoyment and possession of
the Premises. Absent this statement, Tenant acknowledges and agrees that they are
renting a residential space above a commercial business and the adjoining commercial
building has outdoor patio seating which may impact Tenant’s quiet enjoyment.
10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights
identified above, Landlord reserves the following rights:
(a) to decorate, remodel, repair, alter or otherwise prepare the Premises for
re-occupancy if Tenant should permanently vacate the Premises during or prior
to the last sixty (60) days of the Term or any part thereof;
(b) to retain pass keys to the Premises;
(c) to take any and all measures, including, without limitation, inspections,
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repairs, and alterations to all or any part of the Premises, as may be necessary
or desirable for the safety, protection or preservation of the Premises or
Landlord's Interests or as may be necessary or desirable in the operation of the
commercial portions of the Premises; and
Landlord may enter upon the Premises with reasonable notice to Tenant and may
exercise any or all of the foregoing rights hereby reserved without being deemed guilty
of an eviction or disturbance of Tenant’s use or possession and without being liable in
any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use
and occupancy unless Landlord determines in its reasonable discretion that such
interference is necessary.
11. DEFAULT REMEDIES.
(a) Any one of the following events shall be deemed to be an event of default
hereunder by Tenant subject to Tenant's right to cure:
(1) Tenant shall fail to pay rent within five (5) days, at the time and
place when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth
herein;
(3) Tenant shall fail to comply with any term, provision, condition or
covenant of this Lease, other than the payment of Rent, and shall not
cure, or commence the good faith cure of any such failure, within 30 days
after written notice to the Tenant of such failure, provided that if such cure
cannot be effected within 30 days, Tenant shall not be in default
hereunder so long as Tenant commences such cure or has requested bids
for such cure within 45 days and diligently pursues the completion and in
good faith and Tenant does subsequently cure said default within 60 days;
and
(4) Tenant assigns this Lease or sublets the Premises to any other
persons.
(b) Upon the occurrence of any event of default, Landlord shall have the
option to pursue any one or more of the following remedies subject to the laws of
the State of Illinois and the Tenants right to cure:
(1) Terminate this Lease and in the event of such termination, Landlord
may, at its option, declare the entire amount of the Rent which would
become due and payable during the remainder of the Term to be due and
payable immediately, in which event Tenant agrees to pay the same at
once, together with all Rent theretofore due, provided, however, that such
payments shall not constitute a penalty or forfeiture or liquidated
damages, but shall merely constitute payment in advance of the Rent for
the remainder of the Term.
(2) Landlord may recover from Tenant upon demand all of Landlord's
costs, charges and expenses, including the fees and costs of counsel,
agents and others retained by Landlord which have been incurred by
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Landlord in enforcing Tenant's obligations hereunder, subject to Landlord
prevailing on its claims.
(c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any
other remedy herein provided or available to Landlord at law or in equity, or
constitute a forfeiture or waiver of any Rent due hereunder or of any damages
suffered by Landlord.
12. INDEMNITY. Tenant agrees that the mayor and council members, department
and divisions officials, officers, agents, attorneys, and employees of the Landlord shall
not be liable for any claim of any kind or in any amount for any injury to or death or
persons or damage to property of Tenant or any other person. Tenant shall indemnify
and hold Landlord harmless from all liability whatsoever, and from all losses, costs and
expenses (including without limitation attorneys' fees and expenses) incurred or
suffered as a result of or related to any real or claimed damage or injury related to
Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event
that Tenant is named as a defendant in any legal proceeding arising from any acts of
gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed
damage occurring at the Premises, then Landlord shall indemnify and hold Tenant
harmless from all liability whatsoever, and from all losses, costs and expenses
(including without limitation attorneys' fees and expenses) incurred or suffered as a
result of or related to any real or claimed damage or injury provided that a) Landlord is
named as a defendant in the legal proceeding; b) the claim arises from acts of gross
negligence or intentional misconduct by the Landlord; c) Tenant’s own negligent act or
intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of
the Premises.
13. LIABILITY FOR ACTS OR NEGLECT. If any damage to the Premises, or any
part thereof, results from any. act or neglect of Tenant or its invitees or other guests,
agents, customers, invitees or other guests of it’s customers, or employees,
independent contractors, or the like, Tenant shall immediately repair the same;
provided, however, that Landlord may, at its option, repair such damage and Tenant
shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost
of such repairs. All personal property belonging to Tenant shall be at the sole risk of the
Tenant and such other person only and the Landlord shall not be liable for damage,
theft or misappropriation thereof.
14. DESTRUCTION OR CONDEMNATION. In the event of destruction of or
damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its
insurance to promptly rebuild and restore the Premises to their condition immediately
prior to such destruction or damage. Landlord or Tenant may terminate this Lease and
the Parties rights hereunder and the Parties shall be released of its obligations and this
Lease shall cease and terminate as of the date the other Party receives written notice of
such election, and neither party hereto shall have any further obligation to the other. If
the whole or any part of the demised Premises shall be taken by any public authority
under the power of eminent domain, the Lease term shall cease as of the day of
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possession shall be taken by such authority if such is of the entire demised Premises
and any rents shall be prorated as of said date.
15. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this
Lease either Landlord or Tenant shall institute any action or proceeding against the
other relating to the provisions of this Lease, or any default hereunder, each party to
pay its own attorneys fees and costs.
16. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties
with respect to the Premises and no representations or agreements, oral or otherwise,
between the parties not embodied herein shall be of any force or effect. No failure of
Landlord to exercise any power given Landlord hereunder or to insist upon strict
compliance by Tenant of any obligation hereunder, and no custom or practice at
variance with the terms hereof, shall constitute a waiver of Landlord's right to demand
strict compliance with the terms hereof. Time is of the essence of this Lease, and of
each term, condition and provision hereof.
17. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise,
Tenant shall surrender the Premises (and all keys thereto) in the same condition as at
commencement of the Term, excepting only reasonable wear and tear and loss by
insured casualty. If Tenant remains in possession after expiration of the Term, Tenant
agrees to yield up immediate and peaceable possession to Landlord, and if failing to do
so, in connection with the expiration of the Term or any termination hereof by the
Parties, the Tenant shall pay the sum of one hundred and no/100 Dollars ($100.00) per
day, for the time such possession is withheld.
18. SEVERABILITY. If any term, covenant or condition of this Lease or the
application thereof to any person or circumstance shall be determined to be invalid or
unenforceable to any extent, neither the remainder of this Lease nor the application of
such term, covenant or condition to any other person or circumstance shall be affected
thereby, and each term, covenant or condition of this Lease shall be valid and
enforceable to the fullest extent permitted by law.
19. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation and enforcement of the provisions of this Lease shall be resolved
exclusively by the federal or state court located in Cook County, Illinois, and the parties
hereto hereby submit to the jurisdiction and venue of the court for such purpose.
20. NOTICES. Notices sent to the Parties, should be mailed to the addresses set
forth below. Mailed notices must be sent via certified mail, return receipt requested.
Landlord: City of Evanston Tenant: Anne Carlson and Cody Modeer
Attn: City Manager 631 Howard Street, Unit 2
2100 Ridge Avenue Evanston, IL 60202
Evanston, IL 60201
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IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this
Lease to be effective on the last date executed by a party written below.
Landlord: THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: _________________________________
Its: City Manager, Wally Bobkiewicz
Dated: _____________________
Tenant: ANNE CARLSON Tenant: CODY MODEER
By: _______________________ By: ________________________
Dated: _____________________ Dated: _____________________
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For City Council meeting of April 8, 2014 Item A5
Resolution 22-R-14: Lease for 631 Howard Street, Unit 1
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Community Development Director
Johanna Nyden, Economic Development Manager
Sarah Flax, Housing & Grants Administrator
April Jacobs, Grants & Compliance Specialist
Subject: Authorization for the City Manager to Negotiate and Execute Residential
Lease for 631 Howard Street, Unit 1
Date: March 28, 2014
Recommended Action:
Staff recommends that City Council approve Resolution 22-R-14 authorizing the City
Manager to execute a residential lease with Marcus T. Yakhnis and Nicole M. Mickels
for an apartment located at 631 Howard Street, Unit 1.
Funding Source:
Not Applicable
Summary:
The City of Evanston purchased a three-story mixed use building located at 629-631
Howard Street. The building contains two residential units and ground floor commercial
space. The residential units were rehabilitated using CDBG funds. Unit 2 was leased in
May 2012; Unit 1 must be leased to complete the project and report as required. Mr.
Marcus Yakhnis and Ms. Nicole Mickels have applied to lease the second floor unit, Unit
1.
The City of Evanston uses the Department of Housing and Urban Development’s (HUD)
Fair Market Rents (FMR) for units rehabbed through its CDBG Housing Rehabilitation
Program. The 2014 FMR currently in effect for the Chicago-Joliet-Naperville, IL HUD
Metro FMR Area for a two-bedroom unit is $979.00 per month.
The term of the lease is April 9, 2014 through March 31, 2015. All rental income in
excess of operating expenses for the residential portion of the property will be receipted
as program income in the CDBG Revolving Loan fund following CDBG regulations. Any
lease renewal will be subject to City Council action.
Memorandum
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Attachments:
Resolution 22-R-14
Residential Lease
Page 2 of 2 110 of 537
3/28/2014
22-R-14
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Residential
Lease for an Apartment Located at 631 Howard Street, Unit 1
WHEREAS, the City of Evanston owns certain real property known as
629-631 Howard Street, Evanston, Illinois (the “Subject Property”), which is improved
with a three-story building containing one (1) commercial unit on the bottom floor and
two residential units on the top two floors; and
WHEREAS, Marcus T. Yakhnis and Nicole M. Mickels (the “Tenants”),
seek to lease one of the residential units (631 Howard, Unit 1) from the City for the
period of April 9, 2014 – March 31, 2015; and
WHEREAS, the City Council has determined that it is in the best
interests of the City of Evanston to lease the aforementioned residential unit and to
execute a lease agreement with the Tenants,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City
Code of 2012, as amended, the City Manager is hereby authorized and directed to
negotiate and execute, and the City Clerk hereby authorized and directed to attest, on
behalf of the City of Evanston, a lease agreement by and among the City and the
Tenants for a term of one (1) year. The lease agreement shall be in substantial
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conformity with the lease attached hereto as Exhibit “A” and incorporated herein by
reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions for the lease agreement as may be
determined to be in the best interests of the City and approved as to form by the
Corporation Counsel.
SECTION 4: This Resolution 22-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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EXHIBIT A
RESIDENTIAL LEASE AGREEMENT
THIS LEASE ("Lease") is made and entered into as of the ___ day of April, 2014,
by and between CITY OF EVANSTON, an Illinois municipal corporation and a home
rule unit of the State of Illinois (the "Landlord") and MARCUS T. YAKHNIS AND
NICOLE M. MICKELS, individuals (collectively referred to herein as "Tenant") for the
lease of a two bedroom residential unit as described below.
In consideration of the rents, covenants and conditions hereafter set forth, the
Landlord and Tenant hereby agree as follows:
1. BASIC LEASE PROVISIONS. In addition to the other terms which are
elsewhere defined in this Lease, the following words and phrases, whenever used i n
this Lease, shall have the meanings set forth in this Section 1.
(a) Date of Lease: April 9, 2014
(b) Property: 629-631 Howard Street
Evanston, IL 60202
(c) Premises: 631 Howard Street, Unit 1
Evanston, IL 60202
(d) Possession Date: Immediate
(e) Lease Term: One Year
(f) Base Rent: $979.00/per month
(g) Real Estate Taxes Landlord will be responsible for the payment of the
and Operating real estate taxes for the Premises and the costs of
Expenses: owning, operating, maintaining, and repairing the
common areas of the Property.
(h) Utilities: Tenant will be responsible for the payment of ALL
utilities, including electricity, gas, water, cable,
internet and other related expenses.
(i) Permitted Use: The Premises shall be used only as a private dwelling
and for no other purposes whatsoever.
(j) Security Deposit: $979.00 (One Month Rent), previously deposited by
Tenant and no additional security is needed for the
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renewal of the Lease.
2. PREMISES AND COMMERCIAL LEASE. Landlord owns the Property which is
a mixed use building and Landlord does hereby lease and rent to Tenant, and Tenant
does hereby lease, take and rent from Landlord one of the residential units, the
“Premises”. The Premises is a two-bedroom unit. The Landlord will cause the halls,
corridors, and other parts of the Property adjacent to the Premises to be lighted,
cleaned and generally cared for, accidents and unavoidable delays excepted. No
modifications, alterations, additions, installations, or renovations, except decorating,
shall be undertaken by the Tenant without first obtaining the written permission from the
Landlord, such approval not to be unreasonably withheld. Excluding damage by fire or
other casualty and action of Landlord, Tenant shall pay for any and all damage to the
interior of the Premises beyond normal wear and tear and shall do so within thirty (30)
days of invoicing by the City. If Tenant does not pay said invoice, the Landlord may
elect to make the repairs needed and apply the Security Deposit pledged by the Tenant
to cover the costs. Landlord will deliver the Premises to Tenant no later than the
Possession Date in “broom-clean” state with all systems functional and in good
condition and repair, except as provided herein.
3. TERM. The term of this Lease (the ‘Term”) shall be for the following period:
commencing on April 9, 2014 (the “Possession Date”) as defined in Section 1(d) and
twelve months thereafter to March 31, 2015 (the “Expiration Date”). After the Lease is
terminated, the Tenant shall leave the Premises in broom clean condition and shall turn
over any and all keys to the City Manager or his or her designee.
4. RENT. Tenant agrees to pay Landlord or Landlord’s agent for the leasing of the
Premises, the monthly base rent due under the terms of this Lease on the 1 st day of the
month (the “Base Rent”) at the rate of Nine Hundred Seventy-Nine and no/100 Dollars
($979.00). The prorated rent for the month of April 2014 is Six Hundred Eighty-Five and
23/100 Dollars ($685.23). There will be no automatic renewal of the lease agreement,
the parties must agree in writing to renew the agreement.
5. SECURITY DEPOSIT. Landlord shall retain the security deposit submitted by
Tenant for previous lease term in the amount of Nine Hundred Seventy-Nine and
no/100 Dollars ($979.00), the amount of one month’s rent and security for this lease
term and no additional security is necessary. Said sum shall be held by Landlord as
security for the performance of all terms, covenants and conditions of this Lease to be
performed by Tenant. If Tenant defaults with respect to any provisions of this lease,
Landlord may at its option apply all or any portion of such deposit to compensate
Landlord for any loss or damage it may sustain. Landlord shall not be required to keep
this security deposit separate from its general funds and Tenant shall not be entitled to
any interest on such deposit. Tenant shall not use the security deposit as the last
month’s rental payment. The Landlord shall itemize the deductions from the Security
Deposit, if any.
6. PARKING AND BASEMENT. The Tenant shall be entitled to the use of one
(1) parking spot in the back of the Property under this residential lease. Landlord will
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not be responsible for clearing the parking space and surrounding area free from snow
and ice, this is the responsibility of the Tenant. Tenant shall not be provided a storage
locker in the basement area.
7. NO LIENS. Tenant shall not permit to be created nor to remain un-discharged
any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the
Premises by any of Tenant’s creditors or resulting from leasehold improvements. If any
lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by
a party engaged by Tenant or Tenant’s contractor to work in the Premises shall be filed
against the Premises, Tenant shall, within sixty (60) days after notice of the filing
thereof, cause the same to be discharged of record by payment, deposit or bond or
obtain title insurance over the same. In the event Tenant diligently contests any such
claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any
and all reasonable out of pocket costs, liability and damages, including attorneys’ fees
resulting therefrom, and, if requested, upon demand, Tenant agrees to immediately
deposit with Landlord cash or surety bond in form and with a company reasonably
satisfactory to Landlord in an amount equal to the amount of such contested claim.
8. TENANT INSURANCE OBLIGATIONS. The Tenant shall furnish copies of a
certificate of renter’s insurance with the Landlord named as an additional insured with
an insurance company acceptable to the Landlord for its renter’s insurance policy.
9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant
shall perform all the covenants and agreements on Tenant’s part to be performed,
Tenant shall at all times during the Term have the quiet enjoyment and possession of
the Premises. Absent this statement, Tenant acknowledges and agrees that they are
renting a residential space above a commercial business and the adjoining commercial
building has outdoor patio seating which may impact Tenant’s quiet enjoyment.
10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights
identified above, Landlord reserves the following rights:
(a) to decorate, remodel, repair, alter or otherwise prepare the Premises for
re-occupancy if Tenant should permanently vacate the Premises during or prio r
to the last sixty (60) days of the Term or any part thereof;
(b) to retain pass keys to the Premises;
(c) to take any and all measures, including, without limitation, inspections,
repairs, and alterations to all or any part of the Premises, as may be necessary
or desirable for the safety, protection or preservation of the Premises or
Landlord's Interests or as may be necessary or desirable in the operation of the
commercial portions of the Premises; and
Landlord may enter upon the Premises with reasonable notice to Tenant and may
exercise any or all of the foregoing rights hereby reserved without being deemed guilty
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of an eviction or disturbance of Tenant’s use or possession and without being liable in
any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use
and occupancy unless Landlord determines in its reasonable discretion that such
interference is necessary.
11. DEFAULT REMEDIES.
(a) Any one of the following events shall be deemed to be an event of default
hereunder by Tenant subject to Tenant's right to cure:
(1) Tenant shall fail to pay rent within five (5) days, at the time and
place when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth
herein;
(3) Tenant shall fail to comply with any term, provision, condition or
covenant of this Lease, other than the payment of Rent, and shall not
cure, or commence the good faith cure of any such failure, within 30 days
after written notice to the Tenant of such failure, provided that if such cure
cannot be effected within 30 days, Tenant shall not be in default
hereunder so long as Tenant commences such cure or has requested bids
for such cure within 45 days and diligently pursues the completion and in
good faith and Tenant does subsequently cure said default within 60 days;
and
(4) Tenant assigns this Lease or sublets the Premises to any other
persons.
(b) Upon the occurrence of any event of default, Landlord shall have the
option to pursue any one or more of the following remedies subject to the laws of
the State of Illinois and the Tenants right to cure:
(1) Terminate this Lease and in the event of such termination, Landlord
may, at its option, declare the entire amount of the Rent which would
become due and payable during the remainder of the Term to be due and
payable immediately, in which event Tenant agrees to pay the same at
once, together with all Rent theretofore due, provided, however, that such
payments shall not constitute a penalty or forfeiture or liquidated
damages, but shall merely constitute payment in advance of the Rent for
the remainder of the Term.
(2) Landlord may recover from Tenant upon demand all of Landlord's
costs, charges and expenses, including the fees and costs of counsel,
agents and others retained by Landlord which have been incurred by
Landlord in enforcing Tenant's obligations hereunder, subject to Landlord
prevailing on its claims.
(c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any
other remedy herein provided or available to Landlord at law or in equity, or
constitute a forfeiture or waiver of any Rent due hereunder or of any damages
suffered by Landlord.
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12. INDEMNITY. Tenant agrees that the mayor and council members, department
and divisions officials, officers, agents, attorneys, and employees of the Landlord shall
not be liable for any claim of any kind or in any amount for any injury to or death or
persons or damage to property of Tenant or any other person. Tenant shall indemnify
and hold Landlord harmless from all liability whatsoever, and from all losses, costs and
expenses (including without limitation attorneys' fees and expenses) incurred or
suffered as a result of or related to any real or claimed damage or injury related to
Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event
that Tenant is named as a defendant in any legal proceeding arising from any acts of
gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed
damage occurring at the Premises, then Landlord shall indemnify and hold Tenant
harmless from all liability whatsoever, and from all losses, costs and expenses
(including without limitation attorneys' fees and expenses) incurred or suffered as a
result of or related to any real or claimed damage or injury provided that a) Landlord is
named as a defendant in the legal proceeding; b) the claim arises from acts of gross
negligence or intentional misconduct by the Landlord; c) Tenant’s own negligent act or
intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of
the Premises.
13. LIABILITY FOR ACTS OR NEGLECT. If any damage to the Premises, or any
part thereof, results from any. act or neglect of Tenant or its invitees or other guests,
agents, customers, invitees or other guests of it’s customers, or employees,
independent contractors, or the like, Tenant shall immediately repair the same;
provided, however, that Landlord may, at its option, repair such damage and Tenant
shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost
of such repairs. All personal property belonging to Tenant shall be at the sole risk of the
Tenant and such other person only and the Landlord shall not be liable for damage,
theft or misappropriation thereof.
14. DESTRUCTION OR CONDEMNATION. In the event of destruction of or
damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its
insurance to promptly rebuild and restore the Premises to their condition immediately
prior to such destruction or damage. Landlord or Tenant may terminate this Lease and
the Parties rights hereunder and the Parties shall be released of its obligations and this
Lease shall cease and terminate as of the date the other Party receives written notice of
such election, and neither party hereto shall have any further obligation to the other. If
the whole or any part of the demised Premises shall be taken by any public authority
under the power of eminent domain, the Lease term shall cease as of the day of
possession shall be taken by such authority if such is of the entire demised Premises
and any rents shall be prorated as of said date.
15. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this
Lease either Landlord or Tenant shall institute any action or proceeding against the
other relating to the provisions of this Lease, or any default hereunder, each party to
pay its own attorneys fees and costs.
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16. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties
with respect to the Premises and no representations or agreements, oral or otherwise,
between the parties not embodied herein shall be of any force or effect. No failure of
Landlord to exercise any power given Landlord hereunder or to insist upon strict
compliance by Tenant of any obligation hereunder, and no custom or practice at
variance with the terms hereof, shall constitute a waiver of Landlord's right to demand
strict compliance with the terms hereof. Time is of the essence of this Lease, and of
each term, condition and provision hereof.
17. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise,
Tenant shall surrender the Premises (and all keys thereto) in the same condition as at
commencement of the Term, excepting only reasonable wear and tear and loss by
insured casualty. If Tenant remains in possession after expiration of the Term, Tenant
agrees to yield up immediate and peaceable possession to Landlord, and if failing to do
so, in connection with the expiration of the Term or any termination hereof by the
Parties, the Tenant shall pay the sum of one hundred and no/100 Dollars ($100.00) per
day, for the time such possession is withheld.
18. SEVERABILITY. If any term, covenant or condition of this Lease or the
application thereof to any person or circumstance shall be determined to be invalid or
unenforceable to any extent, neither the remainder of this Lease nor the application of
such term, covenant or condition to any other person or circumstance shall be affected
thereby, and each term, covenant or condition of this Lease shall be valid and
enforceable to the fullest extent permitted by law.
19. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation and enforcement of the provisions of this Lease shall be resolved
exclusively by the federal or state court located in Cook County, Illinois, and the parties
hereto hereby submit to the jurisdiction and venue of the court for such purpose.
20. NOTICES. Notices sent to the Parties, should be mailed to the addresses set
forth below. Mailed notices must be sent via certified mail, return receipt requested.
Landlord: Tenant:
City of Evanston Marcus T Yakhnis and Nicole M. Mickels
Attn: City Manager 631 Howard Street, Unit 1
2100 Ridge Avenue Evanston, IL 60202
Evanston, IL 60201
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IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this
Lease to be effective on the last date executed by a party written below.
Landlord: THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: _________________________________
Its: City Manager, Wally Bobkiewicz
Dated: _____________________
Tenant: Marcus T Yakhnis Tenant: Nicole M. Mickels
By: _______________________ By: ________________________
Dated: _____________________ Dated: _____________________
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For City Council meeting of April 8, 2014 Item A6
Resolution 13-R-14: Authorizing Chiaravalle License Agreement – Currey Park
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Subject: Resolution 13-R-14, Authorizing City Manager to Execute a License
Agreement with Chiaravalle Montessori School for Use of Currey Park to
locate Temporary Mobile Classrooms
Date: March 26, 2014
Recommended Action:
Staff recommends approval of Resolution 13-R-14 to authorize the City Manager to
execute a license agreement with Chiaravalle Montessori School (“Chiaravalle”) for use
of a portion of Currey Park to locate temporary mobile classrooms for a 10-month
period.
Funding Source:
N/A
Summary:
Chiaravalle owns certain real property located at 425 Dempster Street, upon which it
operates a private school (“School Property”) and Chiaravalle seeks to demolish the north
part of the school facility and build an addition in its place (the “Project”). The City owns
the abutting property to the School Property commonly known as Currey Park.
In order to provide classroom instruction during construction period of the Project,
Chiaravalle has requested permission to construct and occupy two mobile classrooms on
a portion of Currey Park depicted in Exhibit A to the License Agreement; the period of
occupation is 10 months. In consideration of the City permitting Chiaravalle to install the
mobile classrooms and occupy a portion of Currey Park for its exclusive use during the
aforementioned time period, Chiaravalle will pay the City a license fee of $12,250.00.
Attachments:
Resolution 13-R-14
License Agreement – Exhibit 1
Memorandum
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3/25/2014
13-R-14
A RESOLUTION
Authorizing the City Manager to Execute a License Agreement with
Chiaravalle Montessori School for the use of City Park Property to
locate Mobile Classrooms
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the License
Agreement attached hereto as Exhibit 1 , the terms are incorporated herein by reference ,
with the Chiaravalle Montessori School, an Illinois not-for-profit corporation, for the use of
City park property commonly known as “Curr ey Park”, located at the corner of northeast
corner Hinman Avenue and Dempster Street, for the purpose of constructing and
occupying temporary mobile classrooms on the property from August 15, 2014 – June
15, 2015.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the License Agreement as he may determine to be
in the best interests of the City.
SECTION 3: That this Resolution 13-R-14 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
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Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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EXHIBIT 1
License Agreement
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142337.5
LICENSE AGREEMENT
THE LICENSE AGREEMENT (this “Agreement”) is made as of _____________,
2014, by and between The City of Evanston, a home rule unit of local government located in
Cook County, Illinois (the “City”), and Chiaravalle Montessori School, an Illinois not-for-profit
corporation (“Licensee”).
R E C I T A L S:
WHEREAS, the City is the owner of the property commonly known as Currey Park
located at the northeast corner of Dempster Street and Hinman Avenue, Evanston, Illinois (the
“City Property”); and
WHEREAS, Licensee is the owner of that certain property commonly known as 425
Dempster Street, Evanston, Illinois and legally described on Exhibit A attached hereto and made
a part hereof (the “School Property”) which is improved with a building owned and operated by
Licensee as a private school known as Chiaravalle Montessori School (the “School”); and
WHEREAS, intends to demolish a portion of the existing School building and construct
a new addition (the “Project”); and
WHEREAS, the City previously granted Licensee certain easements under, over and
through the City Property in order to assist in the completion of the Project, solely for purposes
of supporting construction on the Property, including staging, fence installation, and other
temporary construction activities on limited areas of City Property; and
WHEREAS, Licensee has requested permission to construct and occupy 2 mobile
classrooms (the “Mobile Classrooms”) on that portion of the City Property shown cross hatched
on Exhibit B, occupying a total square footage of 8,400, attached hereto and made a part hereof
(the “Licensed Property”) for the purpose of relocating certain classroom and School activities
during the construction of the Project. Such use by Licensee, including the right of ingress and
egress to and from the Licensed Property, is referred to herein as the “Permitted Use”; and
WHEREAS, pursuant to the terms of this Agreement, Licensee desires to enter onto the
Licensed Property for purposes of performing the Permitted Use and the City is willing to grant
Licensee a license to enter upon and use the Licensed Property for said purposes.
NOW, THEREFORE, in consideration of Ten and No/100 Dollars ($10.00) and other
good and valuable consideration, the receipt and sufficiency of which are acknowledged hereby,
the City and Licensee agree as follows:
1. Grant of License. The City hereby grants the Licensee an exclusive license to enter
upon and use the Licensed Property for the Permitted Use only upon the terms and conditions
hereinafter set forth. Licensee and its contractors, agents, employees and invitees (collectively,
“Licensee Related Parties”), shall have the right of reasonable ingress and egress to the
Licensed Property for purposes of the Permitted Use only. Licensee agrees that its interest in the
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Licensed Property shall be subject to all matters and conditions of record and to the terms and
conditions of this Agreement. Exhibit B depicts the Licensed Property, which is a total of 8,400
square feet of City Property being utilized for the benefit of Licensee to locate the Mobile
Classrooms.
2. Use. Licensee shall use the Licensed Property solely for the purpose of performing
the Permitted Use. The Permitted Use shall be performed in accordance with all applicable laws,
ordinances, rules and regulations. Licensee shall comply with and abide by the reasonable rules
and regulations of the City with respect to the use of the Licensed Property, and shall cause the
Licensee Related Parties to comply with the same. Licensee shall be responsible for any and all
permit fees, survey fees, and installation and removal costs and expenses for the construction of
the Mobile Classrooms.
3. Term. This Agreement will commence on August 15, 2014 terminate on the earliest
to occur of (i) June 15, 2015 or (ii) demolition or removal of the Mobile Classrooms and all
equipment associated thereto from the Licensed Property (the “Term”), unless sooner revoked or
terminated as provided herein.
4. License Fee. In consideration of the City entering into this License Agreement and
permitting Licensee to occupy City property during the Term, Licensee shall pay the City a one-
time fee of Twelve Thousand Two Hundred Twenty-Five and no/100 Dollars ($12,250.00)
($1,225.00 per month, 10-month occupation at $1.75 per square foot, total square footage for
Licensed Area at 8,400) (the “License Fee”). Licensee shall disburse payment of the License Fee
to the City within 30 (thirty) days of execution of this License Agreement. If Licensee occupies
City Property after expiration of the Term, the License Fee shall double and payable on a
monthly basis on or before the first date of the month at the rate of Two Thousand Four Hundred
Fifty and no/100 Dollars ($2,450.00). Licensee shall disburse payment of the elevated License
Fee within 15 (fifteen) days of expiration of the Term until such time that the Mobile Classrooms
have been removed or demolished. No prorations or reimbursements will be provided.
5. Maintenance and Utilities. Licensee shall be responsible during the Term, at its sole
cost and expense, for the ongoing maintenance and upkeep of all or any portion of the Licensed
Property used by Licensee or the Licensee Related Parties for the Permitted Use. Licensee shall
also be responsible for payment of all utilities servicing the Licensed Property and the Mobile
Classrooms.
6. Tree Preservation Permit. Licensee will not damage the existing trees or tree roots
on the Licensed Property with the installation of its footings for the Mobile Classrooms.
Licensee will obtain a tree preservation permit, if required by the Department of Public Works
per City of Evanston Code of 2012, as amended.
7. Surrender. Upon the expiration of the Term, the Licensee shall, promptly remove all
property and equipment owned by the Licensee and located upon the Licensed Property,
including but not limited to the Mobile Classrooms. Licensee shall, at its sole cost and expense,
repair or restore any of the Licensed Property in conformance with the drawings and
specifications associated with the approved permit drawings for the Project which drawings and
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specifications provide for the restoration of the Licensed Property to generally the same grade
that existed prior to the Term. The City and Licensee acknowledge that the City will reconstruct
Currey Park subsequent to the completion of the Project and that Licensee has contributed
$200,000 to the City to be used toward the redevelopment of the public park and restoration and
repair efforts are in addition to the $200,000 contribution.
8. Indemnification. Licensee shall defend, indemnify and hold harmless City and its
officers, elected and appointed officials, agents, and employees from any and all liability, losses,
or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature,
including without limitation costs, and fees, including attorney’s fees, judgments or settlements,
resulting from or arising out of any negligent or willful act or omission on the part of the
Licensee or Licensee’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by reason of the
enumeration of any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this License Agreement. Nothing contained herein shall be
construed as prohibiting City, or its officers, agents, or employees, from defending through the
selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought
against them. Licensee shall be liable for the costs, fees, and expenses incurred in the defense of
any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of
defenses available to City and employees and agents, including without limitation the Illinois
Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et
seq. At the City Corporation Counsel’s option, Licensee must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the right, at
its option, to participate, at its own cost, in the defense of any suit, without relieving Licensee of
any of its obligations under this License Agreement. Any settlement of any claim or suit related
to activities conducted under this Project by Licensee must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of the
City.
9. Insurance. Licensee, at its sole cost and expense, shall maintain and keep in effect
comprehensive commercial general liability insurance in the minimum amount of $2,000,000,
covering, without limitation, any liability for personal injury, bodily injury (including, without
limitation, death) and property damage arising out of Licensee’s and Licensee Related Parties’
acts, omissions and use of the City Property pursuant to this Agreement. All insurance policies
shall be written with insurance companies licensed or authorized to do business in the State of
Illinois and having a rate of not less than A- or better as published within the prior twelve
months, or if none, the most recent edition of Best’s Key Rating Guide. All general liability
policies of insurance required herein shall name the City as an additional insured. Licensee
expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause
of its commercial general liability insurance policy with respect to the City. In the event Licensee
fails to purchase or procure insurance as required above, the parties expressly agree that Licensee
shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees
and costs expended in pursuing a remedy, or reimbursement, at law or in equity, against
Licensee.
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10. Liens. Licensee shall pay in full for all repair, maintenance and other work
performed by or on behalf of Licensee pursuant to the terms of this Agreement, and shall not
permit any mechanics’ or other liens to attach to or be maintained against the Licensed Property.
11. Environmental. Licensee shall comply with all Environmental Laws (hereinafter
defined) and shall not cause or permit any Hazardous Substances (hereinafter defined) to be
brought, kept or stored on the City Property, and shall not engage in or permit any other person
or entity to engage in any activity, operation or business on City Property that involves the
generation, manufacture, refining, transportation, treatment, storage, handling or disposal of
Hazardous Substances. In the event that any work performed by or on behalf of Licensee on or
to the City Property exposes, uncovers or results in the presence of Hazardous Substances on the
City Property (including presence in soils excavated in conjunction with the License), Licensee,
at its sole cost and expense, shall be responsible for the remediation of such Hazardous
Substances in accordance with Environmental Laws, except to the extent caused by City. As
used in this License Agreement, “Hazardous Substances” means all hazardous or toxic
materials, substances, pollutants, contaminants, or wastes currently identified as a hazardous
substance or waste in the Comprehensive Environmental Response, Compensation and Liability
Act of 1980 (“CERCLA”), as amended, the Superfund Amendments and Reauthorization Act
(“SARA”), the Resource Conservation and Recovery Act (“RCRA”), or any other federal, state
or local legislation or ordinances applicable to the Property. As used in this License Agreement,
“Environmental Laws” means all federal, state and local environmental laws, rules, statutes,
directives, binding written interpretations, binding written policies, ordinances and regulations
issued by any governmental authority and in effect on or after the date of this License Agreement
with respect to or that otherwise pertain to or affect the City Property, or any portion of the
Property, the use, ownership, occupancy or operation of the City Property, or any portion of the
Property, or any owner of the City Property, and as same have been amended, modified, or
supplemented from time to time, including but not limited to CERCLA, the Hazardous
Substances Transportation Act (49 U.S.C. § 1802 et seq.), RCRA, the Water Pollution Control
Act (33 U.S.C. § 1251 et seq.), the Safe Drinking Water Act (42 U.S.C. § 300f et seq.), the
Clean Air Act (42 U.S.C. § 7401 et seq.), the Solid Waste Disposal Act (42 U.S.C. § 6901 et
seq.), the Toxic Substances Control Act (15 U.S.C. § 2601 et seq.), the Emergency Planning and
Community Right-to-Know Act of 1986 (42 U.S.C. § 11001 et seq.), the Radon and Indoor Air
Quality Research Act (42 U.S.C. § 7401 note, et seq.), SARA, comparable state and local laws,
and any and all rules and regulations that are effective as of the date of this License Agreement,
or become effective after the date of this License Agreement under any and all of the
aforementioned laws.
12. Default. It shall be considered a “Default” under this License Agreement if
Licensee fails to substantially comply with any provision of this License Agreement and does not
cure such failure within 30 days after notice, except where the default cannot reasonably be
cured in 30 days, in which case if Licensee has begun and continues efforts to remedy the default
as soon as practicable, then such additional time shall be given to remedy the default. In the
event of a Default and the Default has not been cured, the City may terminate this License
Agreement by written notice to Licensee. Such termination right shall be in addition to all rights
and remedies available to the City at law or in equity.
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13. Covenants and Conditions. Licensee covenants, warrants and agrees that with
respect to the activities contemplated under this License Agreement that: (i) no waste or damage
shall be committed upon or to the City Property; (ii) the City Property shall be used for only the
purposes set forth herein; (iv) Licensee shall keep the City Property in a clean and sanitary
condition; and (v) Licensee shall not do or permit to be done anything upon the City Property
that may subject City to any liability for injury or damage to person or property, or result in a
violation of any local, state or federal laws or regulations.
14. Notices. All notices and other communications given pursuant to this Agreement
shall be in writing and shall be deemed properly served if delivered on the first day following
delivery to an overnight courier service, on the third day after deposit in the U.S. Mail as
registered or certified mail, return receipt requested, postage prepaid, and upon confirmation if
delivered via telecopy, as follows:
If to the City: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attention: City Manager
With a copy to: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attention: Corporation Counsel
If to Licensee: Chiaravalle Montessori School
425 Dempster Street
Evanston, IL 60201
Attention: Head of School
With a copy to: Chiaravalle Montessori School
425 Dempster Street
Evanston, IL 60201
Attention: Director of Finance and
Operations
Or to such other person and addressed as either party hereto may hereafter designate in writing
by notice to the other party given in accordance with this Section.
15. No Property Right. Licensee covenants and agrees that Licensee does not and shall
not claim at any time any interest or estate of any kind or nature whatsoever in the Licensed
Property by virtue of this Agreement or Licensee’s occupancy or use thereunder, nor shall
Licensee be entitled to any of the Licensed Property. This instrument is not a lease or an
easement.
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16. Survival of Rights. The termination of this Agreement shall not affect any rights,
claims or cause of action based, in whole or in part, on rights hereunder and/or events occurring
prior to the termination, all of which shall survive the termination.
17. Remedies. In the event of any default under this Agreement, the non-defaulting party
shall be entitled to specifically enforce the provisions of this Agreement and shall be entitled to
all other remedies available at law or in equity. In any action or litigation between the parties
hereto as a result of failure to perform or a default under this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys’ fees, court costs, and other costs as may be
awarded by the court.
18. Governing Law. This Agreement and all rights conferred and obligations imposed
hereunder shall be interpreted and construed in accordance with the laws of the State of Illinois.
In the event of a dispute hereunder, the Parties agree to submit to the exclusive jurisdiction of the
state courts of, and federal courts sitting in, Cook County, Illinois
19. Severability. If any provision of this Agreement shall be determined invalid, illegal
or unenforceable, then the balance of this Agreement shall remain in full force and effect.
20. Binding Agreement; Assignment. The terms of this Agreement shall be binding
upon, and shall inure to the benefit of, the parties hereto and their respective successors and
assigns. Licensee shall not assign its rights hereunder without the prior written consent of the
City.
21. Waiver. Failure by any party hereto to enforce any provision of this Agreement in a
timely manner or otherwise shall not be deemed a waiver of the right to enforce that provision,
and any express waiver by either party of any breach of any provision of this Agreement shall
not be deemed a waiver of any subsequent breach of that provision or any other provision.
22. Counterparts. This Agreement may be executed in two or more counterparts, each
of which shall be deemed an original and all of which together shall constitute one and the same
instrument.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the City and Licensee have executed this Agreement as of
the last day and year first written below.
THE CITY:
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name:
Its:
LICENSEE:
Chiaravalle Montessori School, an Illinois not-
for-profit corporation
By:
Name:
Its:
Date: ____________, 2014 Date: _____________, 2014
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EXHIBIT A
SCHOOL PROPERTY
LOT 2 IN THE CHIARAVALLE SUBDIVISION, BEING A SUBDIVISION OF LOTS 10
THROUGH 15 IN BLOCK 37 OF EVANSTON IN THE SOUTH EAST ¼ OF SECTION
18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS.
COMMONLY KNOWN AS: 425 DEMPSTER STREET, EVANSTON, ILLINOIS
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EXHIBIT B
LICENSED PROPERTY
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For City Council meeting of April 8, 2014 Item A7
Resolution 20-R-14: Authorizing Chiaravalle Easement Agreement – Currey Park
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Marty Lyons, Assistant City Manager
Subject: Resolution 20-R-14, Authorizing City Manager to Execute an Easement
Agreement with Chiaravalle Montessori School
Date: March 27, 2014
Recommended Action:
Staff recommends approval of Resolution 20-R-14 to authorize the City Manager to
execute an easement agreement with Chiaravalle Montessori School (“Chiaravalle”) to
provide for easements for the benefit of Chiaravalle on and under the City’s park
property commonly known as “Currey Park”.
Funding Source:
N/A
Summary:
In 2009, the City sold the property commonly known as 425 Dempster Street to
Chiaravalle and retained the remainder of the property for the existing Currey Park. As
part of the sale transaction, the parties executed a Declaration of Easements dated April
28, 2010 and recorded in the Office of the Cook County Recorder of Deeds on April 30,
2010 as Document Number 1012031063 (the “2010 Easement Agreement”). In the
2010 Easement Agreement the City granted certain easements under, over and through
Currey Park for the benefit of Chiaravalle, including a construction easement and storm
water easement for the anticipated future renovation to Chiaravalle.
Chiaravalle is ready to commence demolition of a portion of the school facility and
construct an addition in the same location as the old structure. The Declaration of
Easements (the “New Easement Agreement”), which is the subject of this Resolution
20-R-14, fully describes the easements requested and each easement is depicted on
Exhibits C – E. Chiaravalle requests two new easements (water easement and
geothermal facility easement) and requests certain amendments to the easements
granted in the 2010 Easement Agreement (storm water and construction easement).
Exhibit F1 to the New Easement Agreement depicts the construction easement area
with cross-hatch markings for the site from June 2014 – August 2014. Exhibit F2 to the
New Easement Agreement depicts the construction easement area with cross-hatch
markings for the site from August 2014 – August 1, 2015 after the mobile classrooms
Memorandum
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are installed. The mobile classrooms will be removed in June 2015 from the site; but
construction easement area will remain the same until August 1, 2015 and the License
Agreement, before you as part of Resolution 13-R-14, speaks to the terms and
conditions of said license and the corresponding occupation period.
Attachments:
Resolution 20-R-14
Declaration of Easements – Exhibit 1
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3/27/2014
20-R-14
A RESOLUTION
Authorizing the City Manager to Execute an Easement Agreement
with Chiaravalle Montessori School
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the
Declaration of Easements attached hereto as Exhibit 1, the terms are incorporated herein
by reference, with the Chiaravalle Montessori School, an Illinois not-for-profit corporation,
for the purpose of permitting certain utilities to be installed below the City’s park property
commonly known as “Currey Park” and to further define the construction easement
granted to Chiaravalle Montessori School .
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Easement Agreement as he may determine to
be in the best interests of the City.
SECTION 3: That this Resolution 20-R-14 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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20-R-14
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EXHIBIT 1
Declaration of Easements
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For the City Council Meeting of April 8, 2014 Item A8
Ordinance 51-O-14: Chiaravalle Bonds
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 51-O-14, Approving and Authorizing Revenue Bonds and
Related Matters Thereto (Chiaravalle Conduit Financing)
Date: April 1, 2014
Recommended Action:
Staff recommends approval of the ordinance as introduced for purposes of final action
on April 28, 2014.
Funding Source:
The City will not incur a liability to repay this debt in the event of a default by
Chiaravalle. This debt does not appear in the City’s financial balance sheet, but does
appear as a note in our financial statements. Section 2 of the Ordinance outlines the
fact the bonds are not an indebtedness or obligation of the City, and no owner of the
Bonds has the right to compel the City to tax for payment of the Bonds.
Summary:
Chiaravalle has requested the City act as the conduit financing authority for their debt
issuance as a part of the expansion of their renovations origin ally started with the City’s
initial conduit debt issuance in April 2010 and the original report to Council is attached
for reference. The major purpose of this borrowing is to provide additional renovation
funding for the School. We have worked with bond counsel to create the necessary
bond ordinance, and are reviewing the required legal documents necessary for the
issuance. The City is hiring Chapman and Cutler for this additional debt offering and is
assessing a .25% interest rate charge on the issuance to cover the cost of our Bond
Counsel.
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Attachments:
Copy of Ordinance 51-O-14
Memo from Assistant City Manager/CFO 2014
Copy of April 13, 2010 Agenda Item for Chiaravalle Conduit Financing
Memorandum
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ORDINANCE NO. 51-O-14
AN ORDINANCE APPROVING AND AUTHORIZING THE
ISSUANCE AND SALE OF NOT TO EXCEED $4,550,000
AGGREGATE PRINCIPAL AMOUNT OF REVENUE
REFUNDING BONDS, SERIES 2014A (CHIARAVALLE
MONTESSORI SCHOOL) AND $2,930,000 AGGREGATE
PRINCIPAL AMOUNT OF REVENUE BONDS, SERIES 2014B
(CHIARAVALLE MONTESSORI SCHOOL) OF THE CITY OF
EVANSTON, ILLINOIS; THE EXECUTION OF A BOND AND
LOAN AGREEMENT AND OTHER DOCUMENTS RELATED
THERETO; AUTHORIZING THE SALE OF SAID BONDS TO
THE PURCHASER THEREOF; AND RELATED MATTERS
THERETO.
WHEREAS, pursuant to the provisions of Section 6(a) of Article VII of the 1970
Constitution of the State of Illinois, the City of Evanston, Illinois (the “City”), a municipality and home
rule unit of the State of Illinois (the “State”), is authorized and empowered to exercise any power or
perform any function pertaining to its government or affairs, including the issuance of revenue bonds to
finance projects within the territorial limits of the City or to refund bonds issued to finance said projects,
and may authorize the issuance of such revenue bonds by ordinance adopted by the City Council of the
City.
WHEREAS, Chiaravalle Montessori School, an Illinois not for profit corporation (the
“Borrower”), has requested that the City Council of the City approve the issuance by the City of two
series of qualified 501(c)(3) revenue bonds under Section 145 of the Internal Revenue Code of 1986, as
amended (the “Code”), the proceeds of which bonds will be used, together with other available funds to
(i) refund the City of Evanston Revenue Bonds, Series 2010 (Chiaravalle Montessori School Project) (the
“Prior Bonds”), the proceeds of which were used to finance the acquisition of land at 425 Dempster Street
and an existing school facility then owned by the City and previously leased and operated by the
Borrower (the “School Facility”) as well as renovations and improvements to the School Facility, (ii)
finance or refinance, or reimburse itself for, the cost of further renovation, exterior and interior expansion,
improvement and equipping of the School Facility (collectively, the “Project”), (iii) fund certain working
capital, and (iv) pay certain costs incurred in connection with the issuance of the Bonds and the refunding
of the Prior Bonds (collectively, the “Financing Purposes”).
WHEREAS, in 2010 when the City approved the issuance of Prior Bonds, the City
designated the Prior Bonds as “qualified tax–exempt obligations” as defined in Section 265(b)(3)(B) of
the Code
WHEREAS, the City wishes to provide financing to the Borrower for the foregoing
purposes through the issuance and sale of its Revenue Refunding Bonds, Series 2014 (Chiaravalle
Montessori School) (the “Series 2014A Bonds) and its Revenue Bonds, Series 2014B (Chiaravalle
Montessori School) (the “Series 2014B Bonds” and collectively with the Series 2014A Bonds, the
“Bonds”) to be issued pursuant to a Bond and Loan Agreement (the “Loan Agreement”) by and among
the City, the Borrower and MB Financial Bank, N.A., as the initial lender and purchaser of the Bonds (the
“Purchaser”), and in accordance with this Ordinance authorizing the issuance of the Bonds.
WHEREAS, the proposed form of the Loan Agreement has been prepared and is on file
with the City Treasurer.
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WHEREAS, the financing of the Financing Purposes described above will be beneficial
economically to the Borrower and will enable the Borrower to offer more of its services to the City’s
residents thereby promoting the well being of the residents of the City and will enhance the quality of life
of the residents of the City and therefore is for a proper public purpose;
WHEREAS, the Bonds shall be special, limited obligations of the City, payable solely
from the revenues and income pursuant to the Loan Agreement, and the Bonds shall not constitute an
indebtedness or obligation of the City, the State or any political subdivision thereof or a loan of credit of
any of them, within the meaning of any constitutional or statutory provision, or a charge against the
general credit or taxing powers, if any of the City, the State or any political subdivision thereof; and no
holder of any Bond shall have the right to compel any exercise of the taxing power of the City, the State
or any political subdivision thereof, to pay the principal of the Bonds or the interest or premium, if any,
thereon;
WHEREAS, the Borrower has requested the City to sell the Bonds on a negotiated basis
to the Purchaser;
WHEREAS, pursuant to the provisions of Section 147(f) of the Code , a public hearing
on the proposed plan of refunding the Prior Bonds and financing the Project and the issuance of the
Bonds was held by the Mayor and the City Council on April 8, 2014, pursuant to notice published at least
14 days prior to such public hearing in the Chicago Sun-Times and The Evanston Review, each a
newspaper of general circulation in the City, on March 18, 2014 and March 20, 2014, respectively; and
WHEREAS, the funding of the Financing Purposes through the issuance of the Bonds
and entering into the transactions contemplated by this Ordinance is for a proper public purpose of the
City, pertains to the affairs of the City and is in the public interest.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
Evanston, Illinois, as follows:
Section 1. All of the recitals contained in the preambles to this Ordinance are true,
correct and complete and are hereby incorporated by reference thereto and are made a part hereof.
Section 2. The Financing Purposes are hereby authorized and determined to be in
the public interest and in furtherance of the public purposes of the City.
In order to provide for the Financing Purposes, there shall be and there is hereby
authorized to be issued by the City two series of bonds: (i) its Series 2014A Bonds to be dated the date of
its issuance, in the aggregate principal amount not to exceed $4,550,000; and (ii), its Series 2014B Bonds
in the maximum aggregate principal amount of $2,930,000 to be dated the dates of authentication thereof.
The Bonds shall initially bear interest at variable interest rates determined as provided in
the Loan Agreement; the Bonds shall be dated and executed in the manner set forth in the Loan
Agreement; shall bear interest from their date on the unpaid principal thereof at rates not exceeding 15%
per annum; shall mature no later than November 1, 2041; and shall be subject to redemption and tender
prior to maturity at the times, under the circumstances, in the manner and at the redemption prices or
purchase prices set forth in the Loan Agreement, as executed and delivered.
The Bonds are issued in the exercise of the City’s powers as a home rule unit of
government under the provisions of Article VII, Section 6(a) of the 1970 Constitution of the State of
Illinois and this Ordinance, and do not and shall never constitute an indebtedness or obligation of the
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City, the State or any political subdivision thereof or a loan of credit of any of them, within the meaning
of any constitutional or statutory provision, or a charge against the general credit or taxing powers, if any,
of the State, the City, or any other political subdivision thereof. The Bonds are special, limited
obligations of the City, payable solely out of the revenues and income of the City derived pursuant to the
Loan Agreement. No owner of the Bonds shall have the right to compel any exercise of the taxing power
of the City, the State or any other political subdivision thereof, to pay the principal of the Bonds or the
interest or premium, if any, thereon.
No recourse shall be had for the payment of the principal of, premium, if any, or the
interest on the Bonds or for any claim based thereon or upon any obligation, covenant or agreement in the
Loan Agreement against any past, present or future member, officer, alderman, agent, employee or
official of the City. No covenant, stipulation, promise, agreement or obligation contained in the Bonds,
the Loan Agreement or any other document executed in connection therewith shall be deemed to be the
covenant, stipulation, promise, agreement or obligation of any present or future official, officer, alderman,
agent or employee of the City in his or her individual capacity and neither any official of the City nor any
officers executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability
or accountability by reason of the issuance of the Bonds.
Section 3. The Bonds shall be executed on behalf of the City with the official
manual or facsimile signature of the Mayor and attested with the official manual or facsimile signature of
its City Clerk and shall have printed thereon a facsimile of its official seal or impressed thereon manually
its official seal. In case any officer who shall have signed (whether manually or in facsimile) any of the
Bonds shall cease to be such officer of the City before the Bonds have been delivered or sold, such Bonds
with the signatures thereto affixed may nevertheless be delivered and may be sold by the City as though
the person or persons who signed such Bonds had remained in office.
Section 4. The form, terms and provisions of the Loan Agreement and the Tax
Compliance Agreement dated the date of delivery of the Bonds (the “Tax Compliance Agreement”),
between the City and the Borrower, are hereby in all respects approved, and the Mayor is hereby
authorized, empowered and directed to execute and deliver the Loan Agreement and the Tax Compliance
Agreement in the name and on behalf of the City. The Loan Agreement, as executed and delivered, shall
be in substantially the form now on file with the City Treasurer and hereby approved, or with such
changes therein as shall be approved by the officer of the City executing the same, and the Tax
Compliance Agreement, as executed and delivered, shall be in substantially the form approved by Bond
Counsel. Execution of the Loan Agreement and the Tax Compliance Agreement shall constitute
conclusive evidence of such officer’s approval of any and all changes or revisions therein from the form
of the Loan Agreement now before this meeting and of the approval of the Tax Compliance Agreement
provided by Bond Counsel; and from and after the execution and delivery of the Loan Agreement and the
Tax Compliance Agreement, the officers, agents and employees of the City are hereby authorized,
empowered and directed to do all such acts and things and to execute and approve all such documents as
may be necessary to carry out the intent and accomplish the purposes of this Ordinance and the Loan
Agreement, including the approval of a mortgage or other security interests granted by the Borrower to
secure the Bonds, and to comply with and make effective the provisions of the Loan Agreement and the
Tax Compliance Agreement, as executed.
Section 5. The sale of the Bonds to the Purchaser at a price equal to no less than
98% of the principal amount thereof, is hereby authorized and approved.
Section 6. From and after the execution and delivery of the foregoing documents,
the proper officials, agents and employees of the City are hereby authorized, empowered and directed to
do all such acts and things and to execute all such documents, including a Letter of Representations with
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The Depository Trust Company, as may be necessary to carry out and comply with the provisions of said
documents as executed, and to further the purposes and intent of this Ordinance, including the preambles
hereto.
Section 7. Pursuant to Section 265(b)(3)(D)(i) of the previously defined Code, the
City may issue not more than $10,000,000 of bonds it designates as “qualified tax-exempt obligations”.
In addition to bonds designated as “qualified tax-exempt obligations” pursuant to Section 265(b)(3)(D)(i)
of the Code, certain bonds may be “deemed” designated as “qualified tax-exempt obligations” if such
bonds meet the requirements of Section 265(b)(3)(D)(ii) of the Code. For purposes of this Section, the
term “tax-exempt obligations” includes “governmental use bonds” and “qualified 501(c)(3) bonds” (as
defined in Section 145 of the Code) but does not include other “private activity bonds” (as defined in
Section 141 of the Code). Since the proceeds of the Series 2014A Bonds are being used to currently
refund the previously described Prior Bonds and the Series 2014A Bonds meet the other requirements of
Section 265(b)(3)(D)(ii) of the Code, the Series 2014A Bonds are deemed designated as “qualified tax-
exempt obligations” pursuant to Section 265(b)(3)(D)(ii) of the Code.
Section 8. The Mayor and the City Council hereby acknowledge that a Public
Hearing was held on April 8, 2014 and hereby approves the previously defined Project, the plan of
financing, the previously defined Financing Purposes and the issuance of the Bonds.
Section 9. All acts and doings of the officials of the City that are in conformity with
the purposes and intent of this Ordinance and in furtherance of the issuance of the Bonds be, and the same
are hereby in all respects, approved and confirmed.
Section 10. The provisions of this Ordinance are hereby declared to be separable and
if any section, phrase or provision shall for any reason be declared by a court of competent jurisdiction to
be invalid or unenforceable, such declaration shall not affect the validity or enforceability of the
remainder of the sections, phrases and provisions hereof.
Section 11. All ordinances, orders and resolutions and parts thereof in conflict
herewith are to the extent of such conflict hereby repealed.
Section 12. A copy of this Ordinance shall be filed in the office of the City Clerk and
shall be made available for public inspection in the manner required by law.
Section 13. This Ordinance shall become effective upon its passage and approval.
Approved and adopted this 28th day of April, 2014.
Council member ____________ moved, seconded by Council member __________ that
Ordinance No. _____ be adopted.
ADOPTED this 28th day of April, 2014.
Ayes:
Nays:
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APPROVED this 28th day of April, 2014.
Present:
Absent:
CITY OF EVANSTON, ILLINOIS
By:
Mayor
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
_______________________________
Corporation Counsel
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To: Wally Bobkiewicz, City Manager
From: Martin Lyons, Asst. City Manager/CFO
Subject: Chiaravalle Conduit Re-Financing Proposal
Date: March 25, 2014
Chiaravalle Montessori School at the corner of Hinman and Dempster is requesting the
City of Evanston to act as a conduit for their bonds in a similar fashion as was done in
2010 at which time the City sold property to the School. This financing will be for a total
amount of $7.48 million which includes two distinct parts:
1. $4.55 million of the new issue is dedicated to the refinancing of the original issue,
and is therefore not new debt.
2. $2.93 of the new issue is for further construction and rehabilitation to the school
and to provide underground stormwater detention and underground geo-thermal
heating facilities.
Under separate cover the Council is being provided additional information as follows:
1. Transmittal memo from Corporation Counsel Grant Farrar stating the bonds to be
conduit debt and that no liability is incurred by the City for the issuance of this
debt.
2. Ordinance 51-O-14 authorizing the sale of the bonds.
City staff has conducted a neighborhood meeting to discuss all construction activities
and subsequent impact to the neighborhood. Members of the Public Works
Department, Community Development, Utilities, and Parks Recreation and Community
Services will be available to discuss any questions regarding the construction project.
Chiaravalle members including Bonnie Shinn Masiana, Director of Finance and
Operations will also be in attendance at the April 8, 2014 Council Meeting.
Memorandum
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For the City Council Meeting of April 13, 2010 Item A5
Ordinance 26-O-10
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: An Ordinance Approving and Authorizing Revenue Bonds and Related
Matters Thereto (Chiaravalle Conduit Financing)
Date: April 1, 2010
Recommended Action:
Staff recommends approval of the ordinance as introduced for purposes of final action
on April 26, 2010.
Funding Source:
The City will not incur a liability to repay this debt in the event of a default by
Chiaravalle. This debt does not appear in the City’s financial balance sheet, but does
appear as a note in our financial statements. Section 2 of the Ordinance outlines the
the fact the bonds are not an indebtedness or obligation of the City, and no owner of the
Bonds has the right to compel the City to tax for payment of the Bonds.
Summary:
Chiaravalle has requested the City act as the conduit financing authority for their debt
issuance. The major purpose of this borrowing is to pay the City the $2.1 million owed
for the purchase of the Chiaravalle property, which will permit the City to receive all of
its funds from the purchase immediately, as compared to a four-year payment schedule.
We have worked with bond counsel to create the necessary bond ordinance, and are
reviewing the required legal documents necessary for the issuance. The City has
incurred no costs as a part of the issue other than our time in reviewing documents.
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Attachments:
Copy of Ordinance 26-O-10
Memo from Asst. City Manager
Memo from Northern Trust
Memorandum
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1/4/2010
ORDINANCE NO. 26-O-10
AN ORDINANCE APPROVING AND AUTHORIZING THE
ISSUANCE AND SALE OF NOT TO EXCEED $5,500,000
AGGREGATE PRINCIPAL AMOUNT OF REVENUE
BONDS, SERIES 2010 (CHIARAVALLE MONTESSORI
SCHOOL) OF THE CITY OF EVANSTON, ILLINOIS; THE
EXECUTION OF A LOAN AGREEMENT AND OTHER
DOCUMENTS RELATED THERETO; AUTHORIZING THE
SALE OF SAID BONDS TO THE PURCHASER THEREOF;
AND RELATED MATTERS THERETO.
WHEREAS, pursuant to the provisions of Section 6(a) of Article VII of the
1970 Constitution of the State of Illinois, the City of Evanston, a municipality and home
rule unit of the State of Illinois (the “City”), is authorized and empowered to exercise any
power or perform any function pertaining to its government or affairs, including the
issuance of revenue bonds to finance projects within the territorial limits of the City or to
refund bonds issued to finance said projects, and may authorize the issuance of such
bonds by ordinance of the City; and
WHEREAS, Chiaravalle Montessori School, an Illinois not for profit
corporation (the “Borrower”), has requested that the City Council of the City approve the
issuance by the City of qualified 501(c)(3) revenue bonds under Section 145 of the
Internal Revenue Code of 1986, as amended (the “Code”), the proceeds of which bonds
will be used, together with other available funds to (i) refund the Illinois Development
Finance Authority Adjustable Rate Revenue Bonds, Series 1998 (Chiaravalle
Montessori School Project) (the “Prior Bonds”), the proceeds of which were used to
finance the renovation, interior expansion and improvement of an existing school facility
owned by the City and leased and operated by the Borrower (the “School Facility”);
(ii) finance or refinance, or reimburse the Borrower for, the costs of the acquisition of
land at 425 Dempster Street in Evanston, Illinois and the School Facility located thereon
and the further renovation, improvement and equipping of the School Facility
(collectively, the “Project”); (iii) fund certain working capital; and (iv) pay certain costs
incurred in connection with the issuance of the Bonds and the refunding of the Prior
Bonds (collectively, the “Financing Purposes”); and
WHEREAS, the City wishes to provide financing to the Borrower for the
foregoing purposes through the issuance and sale of its Revenue Bonds, Series 2010
(Chiaravalle Montessori School) (the “Bonds”) pursuant to a Loan Agreement (the “Loan
Agreement”) by and among the City, the Borrower and The Northern Trust Company, as
the initial lender and purchaser of the Bonds (the “Lender”), and in accordance with this
Ordinance authorizing the Bonds; and
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WHEREAS, the financing of the Project will be beneficial economically to the
Borrower and will enable the Borrower to offer more of its services to the City’s residents
thereby promoting the well being of the residents of the City and will enhance the quality of
life of the residents of the City and therefore is for a proper public purpose; and
WHEREAS, the proposed form of the Loan Agreement has been prepared
and presented to this meeting; and
WHEREAS, the Bonds shall be limited obligations of the City, payable
solely from the revenues and income pursuant to the Loan Agreement, and the Bonds
shall not constitute an indebtedness of the City within the meaning of any constitutional
or statutory provision; and no holder of any Bond shall have the right to compel any
exercise of the taxing power of the City to pay the principal of the Bonds or the interest
or premium, if any, thereon; and
WHEREAS, the Borrower has requested the City to sell the Bonds on a
negotiated basis to the Lender; and
WHEREAS, pursuant to the provisions of Section 147(f) of the Internal
Revenue Code of 1986, as amended, (the “Code”) a public hearing on the proposed
plan of refunding the Prior Bonds and financing the Project and the issuance of the
Bonds was held by the Mayor and the City Council on April 26, 2010, pursuant to notice
published at least fourteen (14) days prior to such public hearing in The Evanston
Review, a newspaper of general circulation in the City, on April 8, 2010; and
WHEREAS, the funding of the Financing Purposes through the issuance
of the Bonds and entering into the transactions contemplated by this Ordinance is for a
proper public purpose of the City, pertains to the affairs of the City and is in the public
interest.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, ILLINOIS, AS FOLLOWS:
Section 1: All of the recitals contained in the preambles to this Ordinance
are true, correct and complete, and are hereby incorporated by reference thereto and
are made a part hereof.
Section 2: The Financing Purposes are hereby authorized and determined
to be in the public interest and in furtherance of the public purposes of the City.
In order to provide for the Financing Purposes, there shall be and there is
hereby authorized to be issued by the City its Revenue Bonds, Series 2010 (Chiaravalle
Montessori School), in the aggregate principal amount not to exceed five million, five
hundred thousand dollars ($5,500,000), dated the date of issuance thereof.
The Bonds shall initially bear interest at variable interest rates determined
as provided in the Loan Agreement; the Bonds shall be dated and executed in the
manner set forth in the Loan Agreement; shall bear interest from their date on the
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unpaid principal thereof at rates not exceeding twenty percent (20%) per annum; shall
mature no later than April 1, 2041; and shall be subject to redemption and tender prior
to maturity at the times, under the circumstances, in the manner and at the redemption
prices or purchase prices set forth in the Loan Agreement, as executed and delivered.
The Bonds are issued in the exercise of the City’s powers as a home rule
unit of government under the provisions of Article VII, Section 6(a) of the 1970
Constitution of the State of Illinois and this Ordinance. The Bonds do not and shall
never constitute an indebtedness or obligation of the City, the State or any political
subdivision thereof within the purview of any constitutional limitation or statutory
provision, or a charge against the credit or general taxing powers, if any, of the State,
the City, or any other political subdivision thereof. The Bonds are special, limited
obligations of the City, payable solely out of the revenues and income of the City
derived pursuant to the Loan Agreement. No owner of the Bonds shall have the right to
compel any exercise of the taxing power of the City, the State or any other political
subdivision thereof to pay the Bonds or the interest or premium, if any, thereon.
No recourse shall be had for the payment of the principal of, premium, if
any, or the interest on the Bonds or for any claim based thereon or upon any obligation,
covenant or agreement in the Loan Agreement against any past, present or future
member, officer, alderman, agent, employee or official of the City. No covenant,
stipulation, promise, agreement or obligation contained in the Bonds, the Loan
Agreement or any other document executed in connection therewith shall be deemed to
be the covenant, stipulation, promise, agreement or obligation of any present or future
official, officer, alderman, agent or employee of the City in his or her individual capacity
and neither any official of the City nor any officers executing the Bonds shall be liable
personally on the Bonds or be subject to any personal liability or accountability by
reason of the issuance of the Bonds.
Section 3: The Bonds shall be executed on behalf of the City with the
official manual or facsimile signatures of the Mayor and attested with the official manual
or facsimile signature of its City Clerk and shall have printed thereon a facsimile of its
corporate seal or impressed thereon manually its corporate seal. In case any officer
who shall have signed (whether manually or in facsimile) any of the Bonds shall cease
to be such officer of the City before the Bonds have been delivered or sold, such Bonds
with the signatures thereto affixed may nevertheless be delivered and may be sold by
the City as though the person or persons who signed such Bonds had remained
in office.
Section 4: The form, terms and provisions of the Loan Agreement and
the Tax Compliance Agreement dated the date of delivery of the Bonds (the “Tax
Compliance Agreement”), between the City and the Borrower are hereby in all respects
approved, and the Mayor is hereby authorized, empowered and directed to execute and
deliver the Loan Agreement and the Tax Compliance Agreement in the name and on
behalf of the City. The Loan Agreement, as executed and delivered, shall be in
substantially the form now before this meeting and hereby approved, or with such
changes therein as shall be approved by the officer of the City executing the same, and
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the Tax Compliance Agreement, as executed and delivered, shall be in substantially the
form approved by Bond Counsel. Execution of the Loan Agreement and the Tax
Compliance Agreement constitute conclusive evidence of such officer’s approval of any
and all changes or revisions therein from the form of the Loan Agreement now before
this meeting and of the approval of the Tax Compliance Agreement provided by Bond
Counsel; and from and after the execution and delivery of the Loan Agreement and the
Tax Compliance Agreement, the officers, agents and employees of the City are hereby
authorized, empowered and directed to do all such acts and things and to execute and
approve all such documents as may be necessary to carry out the intent and
accomplish the purposes of this Ordinance and the Loan Agreement, including the
approval of a mortgage or other security interests granted by the Borrower to secure the
Bonds, and to comply with and make effective the provisions of the Loan Agreement
and the Tax Compliance Agreement, as executed.
Section 5: The sale of the Bonds to the Lender at a price equal to no less
than ninety-eight percent (98%) of the principal amount thereof, is hereby authorized
and approved.
Section 6: From and after the execution and delivery of the foregoing
documents, the proper officials, agents and employees of the City are hereby
authorized, empowered and directed to do all such acts and things and to execute all
such documents, including a Letter of Representations with The Depository Trust
Company, as may be necessary to carry out and comply with the provisions of said
documents as executed, and to further the purposes and intent of this Ordinance,
including the preambles hereto.
Section 7: The City hereby designates the Bonds as “qualified tax-
exempt obligations” as defined in Section 265(b)(3)(B) of the Internal Revenue Code of
1986 (the “Code”). The City represents that the reasonably anticipated amount of tax-
exempt obligations that are required to be taken into account for the purposes of
Section 265(b)(3)(C) of the Code and that will be issued by or on behalf of the Borrower
and all subordinate entities of the Borrower during 2010 does not exceed thirty million
dollars ($30,000,000). The City covenants that it will not designate and issue on behalf
of the Borrower and such subordinate entities more than thirty million dollars
($30,000,000) aggregate principal amount of tax-exempt obligations in 2010. For
purposes of the two preceding sentences, the term “tax-exempt obligations” includes
“qualified 501(c)(3) bonds” (as defined in Section 145 of the Code) but does not include
other “private activity bonds” (as defined in Section 141 of Code).
Section 8: The Mayor and the City Council hereby acknowledge that a
Public Hearing was held on April 26, 2010 and hereby approves the Project, the plan of
financing, and the Financing Purposes.
Section 9: All acts and doings of the officials of the City that are in
conformity with the purposes and intent of this Ordinance and in furtherance of the
issuance of the Bonds be, and the same are hereby in all respects, approved and
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confirmed. The City hereby covenants that it will take no action or fail to take any action
that would cause the Bonds to become invalid.
Section 10: The provisions of this Ordinance are hereby declared to be
separable and if any section, phrase or provision shall for any reason be declared by a
court of competent jurisdiction to be invalid or unenforceable, such declaration shall not
affect the validity or enforceability of the remainder of the sections, phrases and
provisions hereof.
Section 11: All ordinances, orders and resolutions and parts thereof in
conflict herewith are to the extent of such conflict hereby repealed.
Section 12: A copy of this Ordinance shall be filed in the office of the City
Clerk and shall be made available for public inspection in the manner required by law.
Section 13: This Ordinance 26-O-10 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Passed and adopted this 26th day of April, 2010, by roll call vote as follows:
Ayes: ____________
Nays: ____________
Introduced:_________________, 2010
Adopted:___________________, 2010
Approved:
__________________________, 2010
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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To: Wally Bobkiewicz, City Manager
From: Martin Lyons, Asst. City Manager
Subject: Chiaravalle Conduit Financing Proposal
Date: March 25, 2010
Please find attached a communication from Northern Trust Bank, representing the
Chiaravalle Montessori School. As a part of Chiaravalle’s remodeling/construction plan
previously approved by the City, they will be borrowing funds to pay land purchase and
construction costs. As noted in the attached memo, Chiaravalle has requested the City
act as the conduit financing authority for their debt issuance. Cities have historically
acted as a conduit financing agent through the use if Industrial Revenue Bond authority.
In more recent years this authority is more often used for economic development
purposes beyond industrial categories.
The City will not incur a liability to repay this debt in the event of a default by
Chiaravalle. This debt does not appear in the City’s financial balance sheet, but does
appear as a note in our financial statements. Chiaravalle is responsible for providing
bond counsel to create the necessary bond ordinance and legal documents necessary
for the issuance, and the City will incur no costs as a part of the issue other than our
time in reviewing documents.
Normally, a City could consider a charge to the entity requesting financing. This can
take the form of a certain percent (1/4%) of the annual interest rate cost, which is then
used to cover City costs. However, since one of the major purposes of this borrowing is
to pay the City the $2.1 million owed for the purchase of the Chiaravalle property the
City will now be able to receive all of our funds from the purchase immediately
compared to the four year payment schedule. Assuming a 1% interest income rate on
these funds, would mean that the City will benefit by approximately $30,000 to $40,000
if we retain the funds. Alternatively, we would have these funds available for immediate
use to cover critical capital costs. If these funds were used to offset bond issue
proceeds, at 4.0% on $1.9 million ($1.9 million is used because $200,000 needs to be
reserved for park restoration after construction per the agreement) for one year, we
would save $76,000. Staff is not suggesting any particular utilization of these funds
received through this process, and is only pointing out the benefits to the City of
proceeding with the conduit financing.
This item is scheduled to come before the A&PW Committee for introduction on April
13, 2010. Please contact me with any questions.
Memorandum
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To: City Council, City of Evanston
From: Allan Ambrose, Senior Vice President (312) 557-0945
Christopher Shih, Vice President (312) 444-5660
Re: Chiaravalle Montessori School’s Request to use the City of Evanston as a Conduit Issuer
Request:
Chiaravalle Montessori School (“Chiaravalle”) will be issuing tax-exempt bank qualified bonds.
As a 501(c)(3) not-for-profit entity, they will need to issue bonds through a conduit issuer.
Chiaravalle is requesting approval by the City of Evanston (the “City”) to serve as the Conduit
Issuer in Chiaravalle’s upcoming bond financing.
The bonds shall be limited obligations of the City, payable solely from revenues of Chiaravalle
and shall not constitute and indebtedness of the City.
About Chiaravalle
Chiaravalle is a Montessori school servicing 348 students, ages 6 months through 14 years old,
in Evanston, IL. The student population is predominantly from the Evanston area (65%), and
many children commute from Chicago’s North Side, Wilmette, Skokie and other suburbs. The
School signed a 45 year lease in 1998 with the City (25 year lease with two ten year renewal
options). Chiaravalle will be buying the property that the school currently leases from the City
through a 4-year contract with payments paid annually.
Project Description
The total bond issuance size will not exceed $5,500,000. The use of proceeds include:
x $1.9 million to purchase property from the City;
x $200,000 donation to the City for improvements to Currey Park;
x $1.5 million in improvements the second and third floors of the building;
x $1.3 million in refinancing existing bonds;
x $500,000 miscellaneous costs;
x $100,000 costs of issuance.
Background:
The American Reinvestment Recovery Act introduced several changes into the municipal market
place and specifically the bank qualification rules. The changes include:
x Increase qualified small issuer limit to $30 million from $10 million for bonds
issued in 2009 and 2010;
x Treats a 501(c)(3) borrower as the “issuer” in the issuance of bank qualified debt
during calendar years 2009 and 2010.
Chiaravalle Montessori School Page 1 of 2 173 of 537
Chiaravalle Montessori School Page 2 of 2
These changes allow large issuers, such as the City, to act as the conduit issuer to small 501(c)(3)
entities, such as Chiaravalle, without limiting the City’s own capacity to issue bank qualified
debt on its own behalf or for other 501(c)(3) entities. The changes also allow Chiaravalle to
benefit from a lower cost of borrowing through the bank qualified structure.
Roles and Responsibilities of the Conduit Issuer
As Conduit Issuer, the bond documents will clearly state that the City has no obligation
regarding the payment of debt service to the bond holders. The City will not need to undergo a
ratings process.
As Conduit Issuer, the City will need to hold a TEFRA hearing, which is a public forum to
discuss any issues with the proposed financing. In addition, the City would have to pass a
ordinance to issue the bonds.
Chiaravalle is looking to close the Bond issue by the end of April. That would set up the
following timeline for the City:
April 13 – Initial reading of bond documents to City Council
April 26 – TEFRA Hearing (prior to start of City Council meeting)
April 26 – Formal approval to serve as Conduit Issuer
All costs, including legal, incurred by the City related to the Chiaravalle financing will be the
responsibility of Chiaravalle.
Benefits to the City of Evanston
By agreeing to serve as Conduit Issuer, the City will:
x Be able to receive the full purchase price of the land upfront ($1.9 million) versus
over a four year period of time;
x Facilitate the $200,000 donation to the City from Chiaravalle for improvements to
Currey Park;
x Strengthen its partnership with Chiaravalle.
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of April 8, 2014 Item A9
Ordinance 41-O-14: 4-Way Stop at Broadway Avenue and Jenks Street
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 41-O-14 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Broadway Avenue and Jenks Street
Date: March 12, 2014
Recommended Action:
Staff recommends adoption of Ordinance 41-O-14 by which the City Council would
amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Broadway Avenue and Jenks Street.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (2670.65115), with a
budget of $40,000 for FY 2014.
Summary:
The 7th Ward Alderman, Jane Grover, has requested a 4-Way Stop Control at the
intersection of Broadway Avenue and Jenks Street to improve the operational and the
safety concerns expressed by neighborhood residents. This intersection does not meet
the Manual of Uniform Traffic Control Devices (MUTCD) warrants for a 4-Way Stop
Control intersection. Currently, Jenks Street automobile traffic is controlled by the stop
signs at the intersection, and Broadway Avenue traffic has free flow. A Metra Station is
located two blocks to the south. There is a fair amount of pedestrian traffic through the
intersection from Kingsley Elementary and Haven Middle schools, and McCulloch Park
to the east and Torgerson Park to the west.
We expect the new 4-Way Stop Control at the intersection to break the free flow of the
traffic on Broadway and to provide a safer street crossing for the school children and all
other pedestrians in the area.
Attachment:
Ordinance 41-O-14
Memorandum
175 of 537
03/19/14
41-O-14
AN ORDINANCE
Amending City Code Section 10-11-5(D), Schedule V (D),
“Four-Way Stops” To Include Portions of Broadway Avenue and
Jenks Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(D), Schedule V (D), of the
Evanston City Code of 2012, as amended, is hereby further amended by adding the
following:
N. & S. and E. & W. traffic at Broadway Avenue and Jenks Street
SECTION 2: The findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence
as provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: If any provision of this Ordinance 41-O-14 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
such invalidity shall not affect other provisions or applications of this Ordinance 41-
O-14 that can be given effect without the invalid application or provision, and each
invalid provision or invalid application of this Ordinance 41-O-14 is severable.
SECTION 5: This Ordinance 41-O-14 shall be in full force and effect
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from and after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
Grant Farrar
Corporation Counsel
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For City Council meeting of April 8, 2014 Item A10
Ordinance 42-O-14: Amending Class P-1 Liquor License
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Approval of Ordinance 42-O-14, Amending Class P-1 Liquor License
Date: April 8, 2014
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 42-O-14.
Funding Source:
n/a
Summary:
The City of Evanston’s (“City”) Class P-1 liquor license is the craft brewery license.
Several different licensees and license applicants will be operating in the City. Each
licensee has different business models regarding product sampling or sale in their
taprooms. The requirements of food service are more clearly defined in this Code
amendment in order to match the scale of food service required, to the amount of craft
beer offered for sampling and sold for on-site tasting.
Legislative History:
The Local Liquor Control Board discussed the issues regarding food service in craft
brewery taprooms at several meetings. At the most recent meeting, the Mayor and the
Board directed staff to develop a bifurcated approach to regulating food service at P-1
establishments. This approach speaks to the distinct business models, one which is
limited to product sampling, versus one which provides product sale. The proposed
ordinance amendments follow language found in the Illinois Liquor Control Act, and also
resembles language found in similarly situated municipalities such as Naperville.
Attachment:
Ordinance 42-O-14
Liquor Control Review Board Minutes – March 20, 2014
Memorandum
178 of 537
3/20/2014
42-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(P-1)
Regarding Food Service and Product Sampling
in Craft Brewery Taprooms
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(P-1) of the Evanston City Code of 2012,
as amended, is hereby further amended to read as follows:
(P-1) CRAFT BREWERY license shall authorize the on-site production and storage of
craft beer in quantities not to exceed nine hundred thirty thousand (930,000)
gallons (or 30,000 barrels) per year and the sale of such beer for consumption
off-premises. It also authorizes and on-site sampling and retail sale for
consumption of such beer by persons of at least twenty-one (21) years of age.
Sale of beer manufactured outside the facility is prohibited. Such craft brewery
licenses shall be issued subject to the following conditions:
1. It shall be unlawful for a Class P-1 licensee to sell a single container of
beer for off-premises consumption unless the volume of the container is
greater than forty (40) ounces or 1.18 liters.
2. Class P-1 licensees who offer craft beer product sampling only, may
dDuring authorized hours of business, Class P-1 licensees may offer for
on-site consumption samples of beer permitted to be produced and sold
pursuant to this classification. Licensees shall not provide more than
three (3) free samples, each of which shall not exceed two (2) fluid
ounces, to any customer in one (1) day. Licensees who limit activity to
sampling only, as specified herein, shall provide limited food service such
as cheese, crackers, snack food or other similar deli-style items to
customers who are sampling craft beer.
3. Class P-1 licensees who offer servings of beer for retail sale on the
licensed premises, in addition to product sampling, may dDuring
authorized hours of business, Class P-1 licensees may offer for on-site
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consumption servings of beer permitted to be produced and sold pursuant
to this classification.
No more than three (3) craft beer servings shall be sold to any customer in
one (1) day and each serving shall be limited to either:
By the glass, having a capacity of not more than sixteen (16)
ounces;
By the bottle having, a capacity of not more than twelve (12)
ounces; or
By the flight, having not more than four (4) glasses with each glass
not having more than four (4) ounces.
Licensees who offer servings of beer for retail sale shall provide expanded
food service which includes such items as sandwiches, flatbreads,
empanadas, hot dogs, salads, or other similar a la carte items to
customers who are purchasing a craft beer serving(s). Licensees may
arrange for the presence and operation of a mobile food vehicle on or
adjacent to the licensed premises during authorized hours of business to
serve food to customers. Only mobile food vehicle vendors licensed
pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be
present and operate. Licensees required to provide expanded food
service shall comply with all applicable requirements of Title 8, Chapter 6
of the City Code. The limits on product sampling as specified in
subsection 3-4-6(P-1)(2) shall also apply to licensees offering servings of
beer for retail sale.
Licensees shall not provide more than three (3) free samples, each of
which shall not exceed two (2) fluid ounces, to any person in a day.
Licensees may sell for on-site consumption samples of the beer permitted
to be produced and sold pursuant to this classification, provided the total
quantity of the sampling package, regardless of the number of containers
in which the beer is being served, does not exceed sixteen (16) fluid
ounces.
43. Class P-1 licensees must have at least one (1) BASSET-certified site
manager on-premises whenever beer is available for on-site consumption.
All persons who sell, open, pour, dispense or serve craft beer shall be
BASSETT certified. Class P-1 licensees must provide food service
whenever beer is available for on-site consumption, in accordance with
the specifications applicable to either sampling or retail sale for on-site
consumption. The licensee is strictly liable for complying with all
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provisions regarding food service. Craft beer shall be sold and dispensed
only in containers provided by the licensee. Craft beer servings for
consumption on premises shall be dispensed in containers no larger than
sixteen (16) ounces. Craft beer sold within the licensed premises for
consumption on the premises shall not be removed from the licensed
premises. No alcoholic liquor shall be brought onto the licensed premises
or consumed on the licensed premises other than the craft beer sold at
retail or offered for sampling.
54. It shall be unlawful for the holder of a Class P-1 license to provide a
sample of or sell any beer before the hours of 10:00 a.m. or after the hour
of 10:00 p.m. on any Monday, Tuesday, Wednesday or Thursday; before
the hour or 10:00 a.m. or after the hour of 11:00 p.m. on any Friday or
Saturday; and before the hour of 12:00 p.m. and after the hour of 10:00
p.m. on any Sunday.
65. Every Class P-1 licensee must have a valid Class 3 Brewer's License from
the State of Illinois. Every licensee shall maintain accurate records as to
the total gallonage of beer manufactured on the premises and the total
gallonage of beer manufactured on the premises and sold for consumption
off-premises. Licensee shall produce said records to the City upon
request.
76. Every employee of a Class P-1 licensee who participates in the production
and sale of beer, pursuant to this license class, must be BASSET-certified.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $1,890.00.
No more than one (1) such licenses shall be in force at any one (1) time.
SECTION 2: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
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hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
W. Grant Farrar
Corporation Counsel
182 of 537
Page 1 of 3
MEETING MINUTES
Liquor Control Board
Thursday, March 20, 2014
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach, Dave
Skrodzki, Byron Wilson
Members Absent: None
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Cesar Marron (Sketchbook); Shawn Decker (Sketchbook); Marco
Ferrarini (La Macchina); Anne Carlson (Ward Eight)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:05 a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
Common Culture Beer Co., d/b/a Sketchbook Brewing Co., 825 Chicago Avenue,
Suite E2, Evanston, IL 60201:
Sketchbook requested consideration of application for issuance of a Class P-1 Liquor
License (Craft Brewery).
Shawn Decker, co-owner of Sketchbook, described the business as a nano-brewery
focused on local sales. Beer will be sold in growlers for off-site consumption. Patrons
would be allowed small 2 fl. Oz. tastings of beer to assist their purchasing decisions.
Sketchbook will promote sustainability by keeping sales local and packaging beer in
reusable glass containers. Cesar Marron (co-owner) emphasized community
involvement by seeking input from local residents and restaurants regarding recipes and
flavors.
Mayor Tisdahl asked Grant Farrar to address food requirements related to alcohol
sampling. Mr. Farrar inquired if Sketchbook had intentions of selling samples larger
than 2 fl. oz. Mr. Marron responded that they did not and that they plan to abide by the
limit of three (3) free 2 fl. oz. tasting samples. Mr. Farrar responded that any plan to sell
samples in greater volumes in the future would require a larger offering of food.
Mayor Tisdahl expressed a desire for a clear definition of the food requirements to
promote consistency for all P-1 licensees. Mr. Farrar proposed a two-tier approach to
sampling and food requirements. Tier one would consist of licensees offering no more
than three (2) free 2 oz. samples. Tier two would consist of licensees offering the sale of
183 of 537
Page 2 of 3
samples in volumes greater than six (6) fl. oz. and will require greater food offerings and
possibly require a kitchen. The final details of the two-tier approach will be worked out
and introduced at a future City Council meeting. Mayor Tisdahl expressed approval of
the two-tier approach to the food requirement.
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. No concerns were voiced. The board recommended
issuing a Class P-1 Liquor License to be introduced at the City Council meeting on April
8, 2014.
DMK Ventures – Noyes Street, LLC d/b/a DMK Burger Bar, 815 Noyes Street,
Evanston IL 60202:
DMK requested consideration of application for issuance of a Class D Liquor License
(Liquor/Restaurant). Representatives of DMK burger were not present at the meeting.
This item will be placed on the agenda of a subsequent meeting.
La Macchina Café, LLC d/b/a La Macchina Café, 1620 Orrington Avenue,
Evanston, IL 60201:
La Macchina requested consideration of application for change of liquor class from
Class C (Hotel/Restaurant; Core area 2am) to Class C-1 Liquor License
(Hotel/Restaurant; Core area 3am).
Mayor Tisdahl asked Mr. Ferrarini (owner) if he has discussed his desire to remain open
until 3 a.m. on weekends with his Alderman (Judy Fiske). Mr. Ferrarini replied that he
has not had any such discussion with Alderman Fiske. Mayor Tisdahl advised Mr.
Ferrarini to discuss his request with the local Alderman as an extension of his hours
might have an impact on residents in the area.
Mr. Ferrarini explained that his restaurant has been very successful and has received
much positive exposure in Evanston media outlets. During the weekends he has to
force clients out at 2 a.m. and many of them go across the street to a neighboring
establishment that is open until 3 a.m. He feels a class C-1 will make him more
competitive and provide more options for his customers.
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. The Mayor reiterated her desire that Mr. Ferrarini
discuss his request with Alderman Fiske in advance of the City Council meeting. The
board recommended issuing a Class C-1 Liquor License to be introduced at the City
Council meeting on April 8, 2014.
Ward Eight LLC d/b/a Ward Eight, 629 Howard Street, Evanston, IL 60202:
Ward Eight requested consideration of application for change of liquor class from Class
I (Restaurant/Package Store) to Class D Liquor License (Liquor/Restaurant).
Anne Carlson (owner) explained to the board that Ward Eight’s original business plan
included the sale of packaged goods on-site and online. Ward Eight does not have the
space or time to devote to that aspect of the business. Anne Carlson explained that
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Page 3 of 3
Ward Eight would benefit from the less expense Class D restaurant license as it more
accurately resembles the business model currently employed.
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. No concerns were voiced. The board recommended
issuing a Class D Liquor License to be introduced at the City Council meeting on April 8,
2014.
FOR DISCUSSION
Review and discussion of existing one-day liquor licensing requirements and
fees for non-profit organizations:
This matter was moved to the agenda of a subsequent due to staff scheduling conflict.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:31 a.m., March 20, 2014.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of April 8, 2014 Item A11
Ordinance 43-O-14: Decreasing Number of Class C Liquor Licenses
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 43-O-14, Decreasing the Number of Class C Liquor
Licenses for La Macchina Café, LLC d/b/a La Macchina Café, 1620
Orrington Avenue
Date: March 24, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 43-O-14.
Summary:
Ordinance 43-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, to decrease the number of authorized Class C liquor licenses from 23 to 22.
La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620 Orrington Avenue,
was recommended for issuance of an upgraded liquor license, resulting in its
relinquishing of its Class C liquor license for a Class C-1 liquor license. This
“housekeeping” ordinance amends the City Code to reflect the decrease in Class C
liquor licenses.
Legislative History:
At the March 20, 2014 Liquor Control Review Board meeting, Company requested
consideration of application to upgrade from a Class C liquor license (Hotel/Restaurant;
core area until 2am) to Class C-1 liquor license (Hotel/Restaurant; core area until 3am)
and the Board recommended the issuance of a Class C-1 Liquor License. Therefore,
the Company shall relinquish its Class C liquor license. In addition, through a separate
Ordinance, the Company will receive a Class C-1 liquor license.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 43-O-14
Click here for Minutes of the March 20, 2014 Liquor Control Review Board meeting
Memorandum
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43-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(C) of the City Code
to Decrease the Number of Class C Liquor Licenses
from Twenty-Three to Twenty-Two
(La Macchina Cafe, LLC, d/b/a “La Macchina Cafe”, 1620 Orrington
Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from twenty-three (23) to twenty-two (22), to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding C licenses must have some food service available when
alcoholic liquor is being sold. The meaning of “hotel,” “restaurant,” and “core
area” shall be as defined in Section 3-4-1 of this Chapter. The applicant for the
renewal only of such licenses may elect to pay the amount required herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $4,300.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $4,515.00.
No more than twenty-three (23) twenty-two (22) such licenses shall be in force at
any one time.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
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provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
_________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 8, 2014 Item A12
Ordinance 44-O-14: Increasing Class C-1 Liquor Licenses for La Macchina Café
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 44-O-14, Increasing the Number of Class C-1
Liquor Licenses for La Macchina Café, LLC d/b/a La Macchina Café, 1620
Orrington Avenue
Date: March 24, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 44-O-14.
Summary:
Ordinance 44-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as
amended, to increase the number of authorized Class C-1 liquor licenses from five to
six. La Macchina Café, LLC d/b/a La Macchina Café (“Company”), 1620 Orrington
Avenue, was recommended for issuance of an upgraded liquor license, resulting in its
relinquishing of its Class C liquor license for a Class C-1 liquor license. This license will
permit Company to retail sale on the premises specified of alcoholic liquor only for
consumption on the premises while food is available until 3:00 am. Application
materials were submitted by Business Representative Marco Ferrarini.
Legislative History:
At the March 20, 2014 Liquor Control Review Board meeting, Company requested
consideration of application to upgrade from a Class C liquor license (Hotel/Restaurant;
core area until 2am) to Class C-1 liquor license (Hotel/Restaurant; core area until 3am)
and the Board recommended the issuance of a Class C-1 Liquor License.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 44-O-14
Application
Click here for Minutes of the March 20, 2014 Liquor Control Review Board meeting
Memorandum
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3/20/2014
44-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(C-1) of the City Code
to Increase the Number of Class C-1 Liquor Licenses
from Five to Six
(La Macchina Cafe, LLC, d/b/a “La Macchina Cafe”, 1620 Orrington
Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012,
as amended, is hereby further amended by increasing the number of Class C-1 liquor
licenses from five (5) to six (6), to read as follows:
(C1) CLASS C1 licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available. Such
licenses may be issued only to hotels or restaurants in the core area.
Establishments holding class C1 licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core
area" shall be as defined in Section 3-4-1 of this Chapter.
The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and
11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday,
Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day,
July 4, Labor Day and Thanksgiving.
The applicant for the renewal only of such licenses may elect to pay the amount
herein semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall
be $8,000.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $8,400.00.
No more than five (5) six (6) such licenses shall be in force at any one (1) time.
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SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
_________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 8, 2014 Item A13
Ordinance 45-O-14: Decreasing Number of Class I Liquor Licenses
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 45-O-14, Decreasing the Number of Class I Liquor
Licenses for Ward Eight LLC d/b/a Ward Eight, 629 Howard Street.
Date: March 24, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 45-O-14.
Summary:
Ordinance 45-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(I), as
amended, to decrease the number of authorized Class I liquor licenses from one to
zero. Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street., was
recommended for issuance of a different liquor license, resulting in its relinquishing of its
Class I liquor license for a Class D liquor license. This “housekeeping” ordinance
amends the City Code to reflect the decrease in Class I liquor licenses.
Legislative History:
At the March 20, 2014 Liquor Control Review Board meeting, Company requested
consideration of application to change from a Class I liquor license
(Restaurant/Package Store) to Class D liquor license (Liquor/Restaurant) and the Board
recommended the issuance of a Class D Liquor License. Therefore, the Company shall
relinquish its Class I liquor license. In addition, through a separate Ordinance, the
Company will receive a Class D liquor license.
Attachments:
Ordinance 45-O-14
Click here for Minutes of the March 20, 2014 Liquor Control Review Board meeting
Memorandum Memorandum
205 of 537
3/21/2014
45-O-14
AN ORDINANCE
Amending City Code Section 3-5-6-(I)
to Decrease the Number of Class I Liquor Licenses
from One to Zero
(Ward Eight LLC, 629 Howard Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(I) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class I liquor
licenses from one (1) to zero (0), to read as follows:
(I) CLASS I licenses, which shall authorize the retail sale in combination
restaurant/package stores of alcoholic liquor in the restaurant area and alcoholic
liquor in the package store area. Sales of alcoholic liquor in the restaurant area of
the licensed premises shall be for consumption on the premises where sold. No
class I license may be granted to or retained by an establishment in which the
facilities for food preparation and service are not primarily those of a "restaurant,"
as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in
restaurants holding class I licenses only during the period when their patrons are
offered a complete meal. Class I licenses authorize retail sales of alcoholic liquor in
original packages to persons of at least twenty-one (21) years of age in the retail
package store area of the licensed premises, for consumption off the premises.
Each class I license shall be subject to the following conditions:
1. The class I licensee must sell alcoholic liquor in the restaurant area and
alcoholic liquor in original packages in the package store area in accordance
with the class S license provisions and restrictions. The class I license
requires the licensee to operate both the restaurant and retail package areas.
2. The sale of alcoholic liquor in its original package shall be confined to an area
which is separated by a full enclosure or full partition with a controlled access
to and from the restaurant area. The retail package area shall be accessed
only through the restaurant.
3. It shall be unlawful for a class I licensee to sell a single container of wine
unless the container is greater than sixteen (16) fluid ounces or 0.473 liter.
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4. It shall be unlawful for a class I licensee to sell a single container of beer
unless the volume of the container is greater than forty (40) ounces or 1.18
liters.
5. It shall be unlawful for a class I licensee to sell a single container of alcoholic
liquor, except wine and beer which are regulated by Subsections (I)3 and (S)4
of this Section, unless the container is greater than sixteen (16) fluid ounces or
0.473 liter.
6. Items purchased in the retail package area in original packages shall not be
consumed in the restaurant area.
7. It shall be unlawful for a class I licensee to sell alcoholic liquor in original
packages except solely within the area set forth in Subsection 2., above, and
with a cash register designated as for the sale of such alcoholic liquor, which
cash register is operated by a person of at least twenty-one (21) years of age.
8. Class I licensees shall sell alcoholic liquor in the restaurant area only during
the hours set forth in Section 3-4-9 of this Chapter.
9. The sale of alcoholic liquor at retail pursuant to the class I license may begin
after eight o'clock (8:00) a.m., Monday through Sunday. Alcoholic liquor shall
not be sold after the hour of twelve midnight on any day.
10. Class I license fees are as follows:
The annual single-payment fee for initial issuance or renewal of such license shall
be $7,500.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $7,875.00.
No more than one (1) zero (0) such licenses shall be in force at any one
(1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 8, 2014 Item A14
Ordinance 46-O-14: Increasing Class D Liquor Licenses for Ward Eight
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 46-O-14, Increasing the Number of Class D Liquor
Licenses for Ward Eight LLC d/b/a Ward Eight, 629 Howard Street
Date: March 24, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 46-O-14.
Summary:
Ordinance 46-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from 49 to 50.
Ward Eight LLC d/b/a Ward Eight (“Company”), 629 Howard Street, was recommended
for issuance of a different liquor license, resulting in its relinquishing of its Class I liquor
license for a Class D liquor license. This license will permit Company to retail sale in
restaurants only of alcoholic liquor for consumption on the premises where sold.
Application materials were submitted by Business Representative Anne Carlson.
Legislative History:
At the March 20, 2014 Liquor Control Review Board meeting, Company requested
consideration of application to change from a Class I liquor license
(Restaurant/Package Store) to Class D liquor license (Liquor/Restaurant) and the Board
recommended the issuance of a Class D Liquor License.
Attachments:
Ordinance 46-O-14
Application
Click here for Minutes of the March 20, 2014 Liquor Control Review Board meeting
Memorandum
209 of 537
3/21/2014
46-O-14
AN ORDINANCE
Amending City Code Section 3-5-6-(D)
to Increase the Number of Class D Liquor Licenses
from Forty-Nine to Fifty
(Ward Eight LLC, 629 Howard Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-5-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from forty-nine (49) to fifty (50), to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license may
be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in
Section 3-5-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding
class D licenses only during the period when their patrons are offered a complete
meal. The applicants for the renewal of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time
of application.
The annual single-payment fee for initial issuance or renewal of such license shall
be $2,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-5-7 of this
Chapter, shall be $2,940.00.
No more than forty-nine (49) fifty (50) such licenses shall be in force at any one (1)
time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
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any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of April 8, 2014 Item A15
Ordinance 49-O-14: Increasing Class P-1 Liquor Licenses for Common Culture
Beer Co
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Approval of Ordinance 49-O-14, Increasing the Number of Class P-1
Liquor Licenses for Common Culture Beer Co., d/b/a Sketchbook Brewing
Co., 825 Chicago Avenue, Suite E2
Date: March 24, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 49-O-14.
Summary:
Ordinance 49-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(P-1), as
amended, to increase the number of authorized Class P-1 liquor licenses from one to
two, and permit issuance of a Class P-1 license to Common Culture Beer Co., d/b/a
Sketchbook Brewing Co. (“Company”), 825 Chicago Avenue, Suite E2. This license will
permit Company on-site production and storage of beer in quantities not to exceed four
hundred sixty-five thousand (465,000) gallons (or 15,000 barrels) per year, the sale of
such beer for consumption off-premises and on-site sampling and consumption of such
beer by persons of at least 21 years of age. Business Representatives Cesar Marron
and Shawn Decker submitted application materials.
Legislative History:
At the March 20, 2014 Liquor Control Review Board meeting, Company requested
consideration of application for issuance of a Class P-1 (Craft Brewery) liquor license
and the Board recommended the issuance of a Class P-1 Liquor License.
Attachments:
Ordinance 49-O-14
Application
Click here for Minutes of the March 20, 2014 Liquor Control Review Board meeting
Memorandum
222 of 537
3/20/2014
49-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(P-1) of the City Code
to Increase the Number of Class P-1 Liquor Licenses
from One to Two
(Common Culture Brewing Company d/b/a Sketchbook Brewing Co.,
825 Chicago Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(P-1) of the Evanston City Code of 2012,
as amended, is hereby further amended by increasing the number of Class P-1 liquor
licenses from one (1) to two (2), to read as follows:
(P-1) CRAFT BREWERY license shall authorize the on-site production and storage of
craft beer in quantities not to exceed nine hundred thirty thousand (930,000)
gallons (or 30,000 barrels) per year and the sale of such beer for consumption
off-premises. It also authorizes on-site sampling and retail sale for consumption
of such beer by persons of at least twenty-one (21) years of age. Such craft
brewery licenses shall be issued subject to the following conditions:
1. It shall be unlawful for a Class P-1 licensee to sell a single container of
beer for off-premises consumption unless the volume of the container is
greater than forty (40) ounces or 1.18 liters.
2. Class P-1 licensees who offer craft beer product sampling only, may
during authorized hours of business, offer for on-site consumption
samples of beer permitted to be produced and sold pursuant to this
classification. Licensees shall not provide more than three (3) free
samples, each of which shall not exceed two (2) fluid ounces, to any
customer in one (1) day. Licensees who limit activity to sampling only, as
specified herein, shall provide limited food service such as cheese,
crackers, snack food or other similar deli-style items to customers who are
sampling craft beer.
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3. Class P-1 licensees who offer servings of beer for retail sale on the
licensed premises, in addition to product sampling, may during authorized
hours of business, offer for on-site consumption servings of beer permitted
to be produced and sold pursuant to this classification.
No more than three (3) craft beer servings shall be sold to any customer in
one (1) day and each serving shall be limited to either:
By the glass, having a capacity of not more than sixteen (16)
ounces;
By the bottle having, a capacity of not more than twelve (12)
ounces; or
By the flight, having not more than four (4) glasses with each glass
not having more than four (4) ounces.
Licensees who offer servings of beer for retail sale shall provide expanded
food service which includes such items as sandwiches, flatbreads,
empanadas, hot dogs, salads, or other similar a la carte items to
customers who are purchasing a craft beer serving(s). Licensees may
arrange for the presence and operation of a mobile food vehicle on or
adjacent to the licensed premises during authorized hours of business to
serve food to customers. Only mobile food vehicle vendors licensed
pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be
present and operate. Licensees required to provide expanded food
service shall comply with all applicable requirements of Title 8, Chapter 6
of the City Code. The limits on product sampling as specified in
subsection 3-4-6(P-1)(2) shall also apply to licensees offering servings of
beer for retail sale.
4. Class P-1 licensees must have at least one (1) BASSET-certified site
manager on-premises whenever beer is available for on-site consumption.
All persons who sell, open, pour, dispense or serve craft beer shall be
BASSETT certified. Class P-1 licensees must provide food service
whenever beer is available for on-site consumption, in accordance with
the specifications applicable to either sampling or retail sale for on-site
consumption. The licensee is strictly liable for complying with all
provisions regarding food service. Craft beer shall be sold and dispensed
only in containers provided by the licensee. Craft beer servings for
consumption on premises shall be dispensed in containers no larger than
sixteen (16) ounces. Craft beer sold within the licensed premises for
consumption on the premises shall not be removed from the licensed
premises. No alcoholic liquor shall be brought onto the licensed premises
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or consumed on the licensed premises other than the craft beer sold at
retail or offered for sampling.
5. It shall be unlawful for the holder of a Class P-1 license to provide a
sample of or sell any beer before the hours of 10:00 a.m. or after the hour
of 10:00 p.m. on any Monday, Tuesday, Wednesday or Thursday; before
the hour or 10:00 a.m. or after the hour of 11:00 p.m. on any Friday or
Saturday; and before the hour of 12:00 p.m. and after the hour of 10:00
p.m. on any Sunday.
6. Every Class P-1 licensee must have a valid Class 3 Brewer's License from
the State of Illinois. Every licensee shall maintain accurate records as to
the total gallonage of beer manufactured on the premises and the total
gallonage of beer manufactured on the premises and sold for consumption
off-premises. Licensee shall produce said records to the City upon
request.
7. Every employee of a Class P-1 licensee who participates in the production
and sale of beer, pursuant to this license class, must be BASSET-certified.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $1,890.00.
No more than one (1) two (2) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
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application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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CfryofEvanston'
Date:
2/6/14
City of Evanston annual Liquor License Application
City of Evanston
Application for Liquor License
!:8J New business Liquor Class:
D Change of Ownership/Corporation Pj,
D Upgrade to License Class
Initial license Fee:
1800
A.Corporation name:Common Culture Brewing Co.
B.Business name:Common Culture Brewing Co.
C.Previous business name (if dba changed):
D.Business address (city, state, zip code): 1314 Washington st,Evanston IL,60202
E.Business telephone:
(518) 698 - 6969
F.Business website:G.Business Email:
cmarron@gmail.com
H. Illinois business tax
number:
A.Address applying for liquor license (exact street address):
825 Chicago Ave Suite E2
Evanston
Zip code:
60201
B. Full description of the location including floor layout,specific floors, rooms,
etc. (attach a site plan): Site Plan Attached
C. Is the business required to be
located within the "Retail
Package Store Area"?
DVes ~No
If yes, is it located within the
"Retail Package Store Area"?
Yes D No
A.Business type:D Restaurant D Hotel D Package D Grocery
store store
Describe the nature of the business 1 principal kind of business:Craft Brewery
!:8J Other (explain below):
Liquor to be served andlor sold:D Alcoholic Ii uor !:8JBeer and Wine onl D Wine onl
Days and times liquor is served:!:8J Sunday D Monday DTuesday !:8JWednesday
12 to 6 to to 5 to 8
!:8J Thursday !:8J Friday !:8JSaturday
4 to 8 4 to 10 12 to 10
Liquor will served or sold by:
!:8J Glass !:8J Bottle D Can D Waitstaff and/or !:8J Over the counter
City of Evanston Liquor License Application (Rev.12/19/2013)Page 1 of 17
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Illinois
Application to Adopt an
Assumed Corporate Name
Form
Secretary of State
Department of Business Services
Springfield, IL 62756
217-782-9520
www.cyberdriveillinois.com
1. Corporate Name: ________________________________________________________________________________
2. State of Incorporation: ____________________________________________________________________________
3. Date Incorporated/Qualified: _____________________________________
4. Corporation intends to adopt and to use the assumed corporate name of:
______________________________________________________________________________________________
______________________________________________________________________________________________
5. The right to use the assumed corporate name shall be effective from the date this application is filed by the Secretary
of State until _______________________________________________, the first day of the corporation s anniversary
month in the next year evenly divisible by five.
6. The undersigned corporation has caused this statement to be signed by a duly authorized officer who affirms, under
penalties of perjury, that the facts stated herein are true and correct.
This document was generated electronically at www.cyberdriveillinois.com
Exact Name of the Corporation:
Authorized Officer’s Name
Title
FILED
Jesse White
Secretary of State
Filing Fee:
Approved:
FILE #
________________________________________________________________________________
Date: __________________________
30.00
COMMON CULTURE BREWING CO.
CESAR MARRON
Feb 22, 2014
JXR
BCA-4.15/4.20
07/01/2015
07/25/2013
ILLINOIS
Feb 22, 2014
PRESIDENT
Business Corporation Act
COMMON CULTURE BREWING CO.
SKETCHBOOK BREWING CO.
69159877
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For City Council meeting of April 8, 2014 Item A16
Ordinance 40-O-14: Cessation of Evanston Township and Codifying the City’s
Assumption of the Duties and Obligations of Evanston Township
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Approval of Ordinance 40-O-14, Recognizing the Cessation of Evanston
Township and Codifying the City’s Assumption of the Duties and
Obligations of Evanston Township
Date: April 8, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 40-O-14. This ordinance is
companion legislation to Ordinance 52-O-14.
A companion resolution, 1T-R-14, will be on the agenda for action by the Town Board at
the April 28, 2014 meeting. That resolution will discontinue, abolish, and cease
Township operations as of April 30, 2014.
Funding Source:
n/a
Summary:
Section 1 of the ordinance is the legislative statement making certain findings of fact
and law, and reciting the City’s authority under the Illinois Constitution, the Township
Code, and the March 18, 2014 binding referendum result, to assume the general
assistance, emergency assistance, and property tax advisory services currently
exercised by the township.
Section 2 recites that the effective date of this ordinance is 12:00 a.m., May 1, 2014.
This is intended to effect the seamless transition of services between the township,
which shall cease existence and operations, effective 11:59 p.m., April 30, 2014, and
the City.
Section 3 directs the City Clerk to maintain Township records in the City Clerk’s office.
The office of Town Clerk will be abolished by operation of law. The City Clerk is also
directed to send certified copies of this ordinance to state and county officials in order to
assist in the City’s statutory assumption of duties.
Memorandum
244 of 537
Sections 4 & 5 recite that the offices of Township Supervisor and Township Assessor
are abolished by operation of law pursuant to 60 ILCS 1/27-15 and 1/27-20. Sections 6
& 7 memorialize that consistent with Council and City Manager direction over the past
year, the City shall assume and maintain all general assistance, emergency assistance,
and property tax advisory services currently exercised by the township. Staff drafted a
new chapter to the City Code, Title 1, Chapter 20, which codifies the creation of the
City’s general assistance and emergency assistance programs. This language is found
in Ordinance 52-O-14.
Legislative History:
The Illinois General Assembly approved, and Governor Quinn signed into law,
legislation which amended the Township Code to authorize a referendum question
regarding the dissolution of Evanston Township. On March 18, 2014, the voters
approved by a 63.56% affirmative vote, the discontinuation and abolishment of
Evanston Township. This ordinance tracks Article 27 (attached) of the Township Code.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 40-O-14
60 ILCS 1/Article 27
245 of 537
03/31/2014
03/28/2014
40-O-14
AN ORDINANCE RECOGNIZING THE CESSATION OF THE TOWNSHIP
ORGANIZATION IN EVANSTON TOWNSHIP, AND CODIFYING THE
CITY OF EVANSTON’S ASSUMPTION OF THE DUTIES AND
OBLIGATIONS OF EVANSTON TOWNSHIP
AS OF 12:00 A.M., MAY 1, 2014
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston and Evanston
Township are coterminous, and the Township is a blended unit of local government
within the City, with the City Council sitting as the Town Board and exercising all powers
vested in it by law, 60 ILCS 1/15-50, 60 ILCS 1/80-5. Pursuant to 60 ILCS 1/27-10, the
City Council adopted ordinance 105-O-13 which authorized that a proposition to
dissolve Evanston Township be placed on the ballot for the March 18, 2014 General
Primary election (the “election”) to be held in the township. 63.56% of the registered
voters who cast ballots at the election in Evanston Township voted “Yes” to discontinue
and abolish Evanston Township. The City Council, in its legislative capacity, formally
recognizes the Cook County Clerk’s official election canvass of results memorializing
that 4,776 affirmative votes were cast in favor of the proposition to discontinue and
abolish.
In recognition of this lawful election result, and recognizing the concurrent
adoption by the Town Board of resolution 1T-O-14 dissolving Evanston Township, this
246 of 537
40-O-14
~2~
ordinance hereby codifies the City of Evanston’s assumption of the duties and
obligations of Evanston Township. Pursuant to Article VII(10) of the Illinois
Constitution, and the Intergovernmental Cooperation Act, 5 ILCS 220 et seq., the City
Council of the City of Evanston is authorized to approve an intergovernmental
agreement or contract with Cook County and the State of Illinois to administer the duties
and responsibilities of the Township for any township services. This legislative act also
codifies the City’s role in maintaining and assuming the township’s general assistance
and emergency assistance services, and continues the advisory services to residents
related to Cook County property tax assessments.
Article VII, Section (6)a of the Illinois Constitution of 1970 states that, “a
home rule unit may exercise any power and perform any function pertaining to its
government and affairs.” As a home rule unit, the City of Evanston’s powers shall be
construed liberally. Scadron v. City of Des Plaines, 153 Ill.2d 164 (1992). This
ordinance is presumed constitutional and the burden of rebutting that strong
presumption is on the party challenging the validity of the statute to clearly demonstrate
a constitutional violation. Napleton v. Village of Hinsdale, 229 Ill.2d 296, 306 (2008). It
is well-settled law in Illinois that the legislative judgment of the City Council must be
considered presumptively valid. Glenview State Bank v. Village of Deerfield, 213
Ill.App.3d 747, (2nd Dist. 1991). A court has a duty to uphold the constitutionality of a
statute/ordinance when reasonably possible, and if a statute’s/ordinance’s construction
is doubtful, the court will resolve the doubt in favor the statute’s/ordinance’s validity. Id.
citing to People ex rel. Sherman v. Cryns, 203 Ill.2d 264, 291 (2003); and
The City Council finds that the assumption of duties, consolidation of
247 of 537
40-O-14
~3~
services, assumption of necessary taxing authority, and parameters enunciated herein
shall contribute to fiscal stability for the City and promote the general welfare of
residents.
SECTION 2: Ordinance 40-O-14 shall be in full force and effect as of
12:00 a.m. May 1, 2014.
SECTION 3: Pursuant to 60 ILCS 1/27-25, the City of Evanston Clerk is
hereby directed to properly transfer and maintain all records of Evanston Township in
the City of Evanston City Clerk’s office.
SECTION 4: The office of Township Supervisor is abolished by operation
of law. Pursuant to 60 ILCS 1/27-15, 1/27-20, and 305 ILCS 5/12-3.1, all the rights,
powers, obligations, and duties of the Township Supervisor shall by operation of law
vest in and be assumed by the City of Evanston.
SECTION 5: Pursuant to 60 ILCS 1/27-15, 1/27-20, and 35 ILCS 200/3-
70, all the rights, powers, obligations, and duties of the Township Assessor shall by
operation of law vest in and be assumed by the City of Evanston.
SECTION 6: Pursuant to 60 ILCS 1/27-15 and 1/27-20, effective 12:00
a.m. May 1, 2014, all the rights, powers, assets, property, obligations, and duties of
Evanston Township shall by operation of law vest in and be assumed by the City of
Evanston. All duties and responsibilities of Evanston Township, and any township
officer as provided in the Township Code, the Illinois Public Aid Code, and Property Tax
Code, are vested in, and shall be exercised by, the City of Evanston. The effective date
of the vesting and transfer of duties and responsibilities called for in this Section 6 shall
be 12:00 a.m., May 1, 2014.
248 of 537
40-O-14
~4~
SECTION 7: Pursuant to 60 ILCS 1/27-20,1/27-25, and this ordinance,
The City Manager is hereby authorized and directed to close up all unfinished business
of the township, and to sell and dispose of any township property as may be approved
by the City Council, for the benefit of the residents of the City of Evanston.
SECTION 8: The City Clerk shall send a certified copy of this ordinance to
Illinois Secretary of State Jesse White, the Director of the Illinois State Department of
Revenue, the Director of the Illinois State Department of Human Services, Cook County
Board President Toni Preckwinkle, Cook County Commissioner Larry Suffredin, Cook
County Assessor Joe Berrios, Cook County Clerk David Orr, Commissioner Michael
Cabonargi of the Cook County Board of Review, and the Executive Director of the
Illinois Municipal Retirement Fund.
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby unconditionally repealed in their entirety. The terms and provisions of this
Ordinance shall be liberally construed so as to effectuate the purposes set forth in the
recitals to this Ordinance. Each and every section in this Ordinance is to be construed
and interpreted severally.
SECTION 10: The findings in this Ordinance, and the legislative Record,
are declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statutes and the courts of the
State of Illinois.
249 of 537
40-O-14
~5~
SECTION 11: If any provision of this Ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance is severable.
SECTION 12: The City Clerk shall, and is hereby directed to, take all
necessary steps to attest to and record this ordinance and comply with Section 8 of this
ordinance.
Introduced: April 8, 2014
Adopted: April 28, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form and legality:
______________________________
W. Grant Farrar, Corporation Counsel
250 of 537
(60 ILCS 1/Art. 27 heading)
ARTICLE 27. DISCONTINUANCE OF TOWNSHIP ORGANIZATION WITHIN
COTERMINOUS MUNICIPALITY
(Source: P.A. 98-127, eff. 8-2-13.)
(60 ILCS 1/27-5)
Sec. 27-5. Applicability. This Article shall apply only to a
township that: (1) is within a coterminous, or substantially
coterminous, municipality in which the city council exercises
the powers and duties of the township board, or in which one
or more municipal officials serve as an officer or trustee of
the township; (2) is located within a county with a population
of 3 million or more; and (3) contains a territory of 7 square
miles or more.
(Source: P.A. 98-127, eff. 8-2-13.)
(60 ILCS 1/27-10)
Sec. 27-10. Petition and referendum to discontinue and abolish
a township organization within a coterminous municipality.
Upon ordinance adopted by the city council of a township
described under Section 27-5 of this Article, or upon petition
of at least 10% of the registered voters of that township, the
city council shall certify and cause to be submitted to the
voters of the township, at the next election or consolidated
election, a proposition to discontinue and abolish the
township organization and to transfer all the rights, powers,
duties, assets, property, liabilities, obligations, and
responsibilities of the township organization to the
coterminous municipality.
A signature on a petition shall not be valid or counted in
considering the petition unless the form requirements are
complied with and the date of each signature is less than 90
days before the last day for filing the petition. The
statement of the person who circulates the petition must
include an attestation (i) indicating the dates on which that
sheet was circulated, (ii) indicating the first and last date
on which that sheet was circulated, or (iii) certifying that
none of the signatures on the sheet was signed more than 90
days before the last day for filing the petition. The petition
shall be treated and the proposition certified in the manner
provided by the general election law. After the proposition
has once been submitted to the electorate, the proposition
shall not be resubmitted for 4 years.
The proposition shall be in substantially the following form:
Shall the township organization be continued in [Name
of Township] Township?
The votes shall be recorded as "Yes" or "No".
(Source: P.A. 98-127, eff. 8-2-13.)
251 of 537
(60 ILCS 1/27-15)
Sec. 27-15. Cessation of township organization. If a majority
of the votes of the township cast are in favor of the
proposition to discontinue and abolish the township
organization, then the township organization in that township
shall cease.
On the effective date of the discontinuance and abolishment of
the township organization, all the rights, powers, duties,
assets, property, liabilities, obligations, and
responsibilities of the township shall by operation of law
vest in and be assumed by the coterminous municipality.
(Source: P.A. 98-127, eff. 8-2-13.)
(60 ILCS 1/27-20)
Sec. 27-20. Township officers. Upon the effective date of
discontinuance, the coterminous municipality shall exercise
all duties and responsibilities of that township officer as
provided in the Township Code, the Illinois Public Aid Code,
Property Tax Code, and the Illinois Highway Code, as
applicable. The coterminous municipality may enter into an
intergovernmental agreement or contract with the county or the
State to administer the duties and responsibilities of that
township officer for services under its jurisdiction.
(Source: P.A. 98-127, eff. 8-2-13.)
(60 ILCS 1/27-25)
Sec. 27-25. Business, records, and property of discontinued
township organization. The records of a township organization
discontinued under this Article shall be deposited in the
coterminous municipality's city clerk's office. The
coterminous municipality may close up all unfinished business
of the township and sell and dispose of any of the property
belonging to the township for benefit of the inhabitants of
the municipality.
(Source: P.A. 98-127, eff. 8-2-13.)
252 of 537
For City Council meeting of April 8, 2014 Item A17
Ordinance 52-O-14: Creating the City of Evanston General Assistance Fund and
Defining Other City Duties
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Approval of Ordinance 52-O-14, Creating the City of Evanston General
Assistance Fund and Defining Other City Duties and Obligations
Date: April 8, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 52-O-14. This ordinance is
companion legislation to Ordinance 40-O-14.
A companion resolution, 1T-R-14, will be on the agenda for action by the Town Board at
the April 28, 2014 meeting. That resolution will discontinue, abolish, and cease
Township operations as of April 30, 2014.
Funding Source:
n/a
Summary:
Section 1 of the ordinance is the legislative statement making certain findings of fact
and law, and reciting the City’s authority under the Illinois Constitution, the Township
Code, and the March 18, 2014 binding referendum result, to assume the general
assistance, emergency assistance, and property tax advisory services currently
exercised by the township.
Section 2 recites that the effective date of this ordinance is 12:00 a.m., May 1, 2014.
This is intended to effect the seamless transition of services between the township,
which shall cease existence and operations, effective 11:59 p.m., April 30, 2014, and
the City.
Section 3 creates the new Title 1, Chapter 20, City General Assistance Fund. The City
shall assume necessary taxing and expenditure authority to fund general assistance
programs.
Memorandum
253 of 537
Section 4 recites that township accounts shall transfer to the City, and Section 5 recites
that the City will assume the IMRF obligations of the township. Section 6 provides that
the Evanston Town Fund will be abolished and its balances will be transferred to the
City General Fund.
Legislative History:
The Illinois General Assembly approved, and Governor Quinn signed into law,
legislation which amended the Township Code to authorize a referendum question
regarding the dissolution of Evanston Township. On March 18, 2014, the voters
approved by a 63.56% affirmative vote, the discontinuation and abolishment of
Evanston Township.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 52-O-14
254 of 537
03/31/2014
52-O-14
AN ORDINANCE AMENDING THE CITY CODE TO CREATE THE CITY OF
EVANSTON GENERAL ASSISTANCE FUND, AND TO DEFINE CERTAIN
OTHER DUTIES AND OBLIGATIONS OF THE CITY FOLLOWING THE
CESSATION OF THE EVANSTON TOWNSHIP ORGANIZATION
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston and Evanston
Township are coterminous, and the Township is a blended unit of local government
within the City, with the City Council sitting as the Town Board and exercising all powers
vested in it by law, 60 ILCS 1/15-50, 60 ILCS 1/80-5. Pursuant to 60 ILCS 1/27-10, the
City Council adopted ordinance 105-O-13 which authorized that a proposition to
dissolve Evanston Township be placed on the ballot for the March 18, 2014 General
Primary election (the “election”) to be held in the township. 63.56% of the registered
voters who cast ballots at the election in Evanston Township voted “Yes” to discontinue
and abolish Evanston Township. The City Council, in its legislative capacity, formally
recognizes the Cook County Clerk’s official election canvass of results memorializing
that 4,776 affirmative votes were cast in favor of the proposition to discontinue and
abolish.
In recognition of this lawful election result, and recognizing the concurrent
adoption by the Town Board of resolution 1T-O-14 dissolving Evanston Township, this
ordinance hereby creates the City of Evanston General Assistance Fund and defines
255 of 537
52-O-14
~2~
certain other duties and obligations of the City following the cessation of the Evanston
Township organization. This legislative act codifies the City’s role in maintaining and
assuming the township’s general assistance and emergency assistance services, and
continues the advisory services to residents related to Cook County property tax
assessments.
Article VII, Section (6)a of the Illinois Constitution of 1970 states that, “a
home rule unit may exercise any power and perform any function pertaining to its
government and affairs.” As a home rule unit, the City of Evanston’s powers shall be
construed liberally. Scadron v. City of Des Plaines, 153 Ill.2d 164 (1992). This
ordinance is presumed constitutional and the burden of rebutting that strong
presumption is on the party challenging the validity of the statute to clearly demonstrate
a constitutional violation. Napleton v. Village of Hinsdale, 229 Ill.2d 296, 306 (2008). It
is well-settled law in Illinois that the legislative judgment of the City Council must be
considered presumptively valid. Glenview State Bank v. Village of Deerfield, 213
Ill.App.3d 747, (2nd Dist. 1991). A court has a duty to uphold the constitutionality of a
statute/ordinance when reasonably possible, and if a statute’s/ordinance’s construction
is doubtful, the court will resolve the doubt in favor the statute’s/ordinance’s validity. Id.
citing to People ex rel. Sherman v. Cryns, 203 Ill.2d 264, 291 (2003); and
The City Council finds that the assumption of duties, consolidation of
services, assumption of necessary taxing authority, and parameters enunciated herein
shall contribute to fiscal stability for the City and promote the general welfare of
residents.
SECTION 2: Ordinance 52-O-14 shall be in full force and effect as of
256 of 537
52-O-14
~3~
12:00 a.m. May 1, 2014.
SECTION 3: Title 1 of the Evanston City Code of 2012, as amended, is
hereby further amended and revised by adding a new Chapter 20, to read as follows:
CHAPTER 20: GENERAL ASSISTANCE FUND
1-20-1. CREATION AND COMPOSITION.
There is hereby created an account of the City which shall be known as the
GENERAL ASSISTANCE FUND. This fund shall be administered by the City Manager
or his/her designee and as set forth in Title 1, Chapter 11 of this Code. This fund shall
consist of such estimated tax revenues, actual revenues, appropriations and
expenditures for general assistance and emergency assistance services for the
residents of the City of Evanston. This fund shall receive tax revenues in accordance
with the annual tax levy ordinance and any ordinances or resolutions required by law.
All revenues and appropriations that exist in the Evanston Township General
Assistance Fund as of 11:59 p.m., April 30, 2014, shall be transferred by operation of
law into this City GENERAL ASSISTANCE FUND. The City shall administer and
provide funds for general assistance pursuant to 305 ILCS 5/12-3.1.
SECTION 4: All Evanston Township banking, investment, or other
financial accounts shall be transferred to the City of Evanston. All such accounts shall
be in the charge and custody of the City of Evanston as set forth in Title 1, Chapter 11
of this Code. All such accounts shall be kept, managed, and audited as set forth in Title
1, Chapter 11 of this Code.
SECTION 5: All Evanston Township pension programs and accounts as
required by the Illinois Municipal Retirement Fund, 40 ILCS 5/7-101 et seq., shall be
257 of 537
52-O-14
~4~
transferred by operation of law to the City of Evanston. As a participating municipality,
the City shall succeed to the functions of Evanston Township as provided by 40 ILCS
5/7-132(A)(c). The net accumulation balance in the Evanston Township reserve and
the Evanston Township account receivable balance shall be assumed and transferred
to the City. All participating and covered employees formerly employed by Evanston
Township shall become participating and covered employees of the City. All such
accounts shall be in the charge and custody of the City of Evanston, and be kept and
managed as set forth in Section 1-9-7 of this Code. The City Clerk is directed to send a
certified copy of this Ordinance to the Executive Director of the Illinois Municipal
Retirement Fund.
SECTION 6: All revenues and appropriations that exist in the Evanston
Town Fund as of 11:59 p.m., April 30, 2014, shall be transferred by operation of law into
the City of Evanston General Fund. All Evanston Town Fund banking, investment, or
other financial accounts shall by operation of law be designated and become a
component account within the City of Evanston General Fund. All such accounts shall
be kept, managed, and audited as set forth in Title 1, Chapter 11 of this Code.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby unconditionally repealed in their entirety. The terms and provisions of this
Ordinance shall be liberally construed so as to effectuate the purposes set forth in the
recitals to this Ordinance. Each and every section in this Ordinance is to be construed
and interpreted severally.
SECTION 8: The findings in this Ordinance, and the legislative Record,
are declared to be prima facie evidence of the law of the City of Evanston, and shall be
258 of 537
52-O-14
~5~
received in evidence as provided by the Illinois Compiled Statutes and the courts of the
State of Illinois.
SECTION 9: If any provision of this Ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Ordinance is severable.
SECTION 10: The City Clerk shall send a certified copy of this ordinance
to Illinois Secretary of State Jesse White, the Director of the Illinois State Department of
Revenue, the Director of the Illinois State Department of Human Services, Cook County
Board President Toni Preckwinkle, Cook County Commissioner Larry Suffredin, Cook
County Assessor Joe Berrios, and Cook County Clerk David Orr.
Introduced: April 8, 2014
Adopted: April 28, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form and legality:
______________________________
W. Grant Farrar, Corporation Counsel
259 of 537
PLANNING & DEVELOPMENT COMMITTEE MEETING
Tuesday, April 8, 2014
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF MARCH 24, 2014
III. ITEMS FOR CONSIDERATION
(P1) Resolution 18-R-14 Designating the Portion of Emerson Street between Asbury
Avenue and Green Bay Road with the Honorary Street Name Sign, “Hecky
Powell Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval of
Resolution 18-R-14 designating honorary “Hecky Powell Way.”
For Action
(P2) Resolution 19-R-14 Designating the Portion of Dodge Avenue between Main
Street and Lee Street with the Honorary Street Name Sign, “Crown Family
Way”
The Citizens’ Advisory Committee on Public Place Names recommends approval
of Resolution 19-R-14 designating honorary “Crown Family Way.”
For Action
(P3) Ordinance 48-O-14, Granting a Special Use for a Type 2 Restaurant, Starbucks,
and a Drive-Through Facility at 1901 Dempster Street
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
48-O-14 granting a special use permit for a Type 2 Restaurant, Starbucks, and a
drive-through facility at 1901 Dempster Street. The building on the property was
previously a Kentucky Fried Chicken, but has been vacant for over three years.
Request Suspension of the Rules for Introduction and Action by City Council on April
8, 2014.
For Introduction and Action
260 of 537
Planning & Development Committee Meeting Agenda Page 2 of 2
April 8, 2014
(P4 and P5) The Plan Commission and City staff recommend the adoption of either
Ordinance 47-O-14 or Ordinance 53-O-14 to grant approval of a Planned Development to
construct an eight-story extended stay hotel located at 1515 Chicago Avenue. Two
ordinances are presented for consideration. Ordinance 47-O-14 requires preservation of an
elm tree; Ordinance 53-O-14 permits removal of an elm tree.
(P4) Ordinance 47-O-14, Granting a Special Use Permit for a Planned Development,
1515 Chicago Avenue, and Requires Preservation of an Elm Tree
Per the recommendation made by the Plan Commission, Ordinance 47-O-14
requires the applicant to preserve the existing elm tree in the rear of the property.
For Introduction
(P5) Ordinance 53-O-14, Granting a Special Use Permit for a Planned Development,
1515 Chicago Avenue, and Permits Removal of an Elm Tree
Ordinance 53-O-14 allows the applicant to remove the existing elm tree in the rear of
the property, but the applicant must install a new 9-inch caliper tree in the southeast
corner of the property and provide additional parking.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
(PD1) Evanston Housing Corporation Update
For Communication and Information
(PD2) Land Use Review Procedures
For Communication
VI. ADJOURNMENT
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Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, D. Wilson,
M. Wynne
MEMBERS ABSENT: M. Tendam
STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman, C. Plante
PRESIDING OFFICIAL: Ald. Wynne
I. DECLARATION OF QUORUM
A quorum being present, Chair Wynne called the meeting to order at 7:16
p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 10, 2014
Ald. Rainey moved approval of the minutes of the February 10, 2014
P&D meeting, seconded by Ald. Grover.
The Committee voted unanimously 6-0 to approve the February 10, 2014
minutes.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 36-O-14, Granting a Special Use for Commercial Indoor
Recreation and a Drive Through Facility, Little Beans Cafe, at 430
Asbury Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 36-O-14 granting a special use permit for Commercial Indoor
Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury
Avenue. The applicant has complied with all zoning requirements, and meets
all of the standards for a special use in the B2 Business District. The applicant
requests suspension of the Rules for Introduction and Action on March 24,
2014.
For Introduction and Action
Ald. Rainey moved to recommend suspension of the rules to introduce
and approval of Ordinance 36-O-14, seconded by Ald. Grover.
Ald. Rainey noted that this is the “infamous” corner of Asbury and Oakton
which has been vacant for years, since CVS purchased Osco and she, Ald.
Burrus and City staff have worked tirelessly to have it filled by the right use.
Little Beans called the City unexpectedly about the site. She said the
applicant is asking for suspension of the rules and she hopes the Committee
DRAFT –
NOT APPROVED
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will be in support. She said the application has been through ZBA and met all
the criteria.
Chair Wynne called the public who wished to speak to the podium.
Betty Ester of 2031 Church St., Evanston said she is asking for her
granddaughter what kind of indoor recreation facility they are putting near
Oakton School that they couldn’t have before.
Ald. Rainey explained that it is a café with a children’s recreation space.
There will be no recreation for adults. You do not have to have children to
utilize the café. There will be drive-through coffee service and the food will be
mostly cold sandwiches and pastries. The recreation will be segmented for
different types of play: quiet, reading, large motor and small motor skills, etc.
There will be a charge for the children to use the recreation area and unlike
the Little Beans in Chicago; this one will have an additional recreation area for
“Big Beans” or children up to age 12. Ald. Rainey believes there will be a half
court basketball court (not a full court).
Ms. Ester said since it is for up to age 12, she will tell her teenage
granddaughter it is not for her. Ald. Rainey said the City is working on
something for teens.
The Committee voted by unanimously 6-0 to recommend introduction
and suspension of the rules and approval of Ordinance 36-O-14.
Ald. Rainey added that while the City had nothing to do with attracting this
user, the place was empty when this great use came along because the City
managed to not lease to less feasible uses.
(P2) Ordinance 32-O-14, Granting Special Use for a Planned
Development at 835 Chicago Avenue (Chicago and Main)
The Plan Commission and City staff recommend the adoption of Ordinance
32-O-14, granting Planned Development approval to construct a nine-story
mixed use commercial, office, and residential building at the southeast corner
of Chicago Avenue and Main Street, commonly known as 835 Chicago
Avenue.
For Introduction
Ald. Grover moved to recommend introduction of Ordinance 32-O-14,
seconded by Ald. Rainey.
Chair Wynne called the developer to the podium for a presentation.
Patrick Thompson, attorney representing applicant of Burke, Warren, MacKay
& Serritella, P.C., introduced:
John O’Donnell and Jeff Clark - O’Donnell Investment
Don Copper and Ryan von Drehle - GREC Architects
Luay Aboona – KLOA Traffic Consultants
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Scott Bernstein - The Center for Neighborhood Technology
Richard Aaronson - Atlantic Realty Partners, who will be the property manager
Mr. Thompson said they have been in community meetings with Alderman
Wynne and SPAARC meetings in December and January, as well as a Plan
Commission hearing February 12th, which was continued to February 26th, at
which time the Plan Commission approved the project. He asked that the
transcript from the Plan Commission hearing of February 12th and 26th be
incorporated into record of the current proceeding. Chair Wynne assured him
that it is in the packet. Mr. Thompson thanked the City of Evanston, Mark
Muenzer and Melissa Klotz for working closely with the City officials, the traffic
engineer and members of the Plan Commission to help them to present what
they believe is a fabulous project. He asked Mr. Copper, the architect to give
a description of the project.
Mr. Copper thanked the Committee and explained that the site is in close
proximity to the Metra and CTA stops, making it a prime location for transit
oriented development (TOD). He presented PowerPoint presentation:
• Photos of the existing context
• The currently vacant site of the proposal
• 35,000 sq. ft.
• Showed views from all directions
• Rendering of the 9 story project
• Illustration of the “contemporary design with high quality materials that
relate to the existing buildings in the neighborhood”
• Materials:
o Brick masonry
o Stone and terra cotta base
o Great deal of glass for residents’ visibility
o Glass on 2nd floor incubator office space and tenant amenities
• Grade level to be primarily retail
• Parking: majority is 1 level below grade with a number of ground floor
spaces as well as the opportunity to expand with tandem and mechanical
lift parking on west side
• Area & site plan illustrating compliance with the Chicago Avenue
Streetscape setback requirement, which widens the sidewalk, allowing
them to provide new landscaping, enhancing the pedestrian experience
• Main Street existing sidewalk is 14’ wide; they will be adding considerable
landscaping to the Main Street side
• Worked very closely with City agencies on vehicular circulation to minimize
impact on local auto and pedestrian circulation
• Grade level along Main and most of Chicago: retail
• Corner is the building’s lease office
• Residential entry lobby on Main St.
• Multi-use parking on south half of building, ground floor
• Loading: 2 berths off alley
• Right turn only egress from parking lot onto Chicago Ave.
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• Widening alley by setting building back 10’ on alley side
• Moving existing power lines and poles underground at developer’s expense
• Landscaping to include shade trees and low perennial plantings in planters
along sidewalk
• 2nd level plan: offices and indoor amenities directly adjacent to outdoor
amenity deck, created by setting back east side of building from Main
Street, to reduce the street wall effect along Main St.
• Landscaping on amenity deck will be visible from the Chicago Ave. as well
as Main St. when it is mature
• Levels 3-9 residential; 16 units each with studios, 1-bedrooms, 2-bedrooms
and one 3-bedroom unit on each floor
• Elevations indicating height of proposed development in relation to
surrounding buildings:
o West from Chicago: proposed maximum height is 97’; existing 105’ 9-
story building directly north, across Main St.
o East, fronting alley: continue quality of materials that are along the retail
side in order to eliminate “service” look
o South: will not be visible because there is an existing building directly
south
o North: glassy retail storefronts with canopies and lighting
o North: 2nd level deck, 20’+ above grade level
• Rendering of the block looking north with the building stitched into the
photograph, illustrating the building relating to the existing neighborhood
• Illustration of the setback on Chicago Ave.
• Illustration of the Main St. view with the mature trees on the 2nd floor
outdoor amenity area
• East side of building is set back significantly in order to not impose on Main
St.
• Creating enhanced landscaping on street level of Main St. as well
Chair Wynne asked for detail about the alley corner
• Per suggestions made at community meetings, they have created a 5’ – 7’
setback at alley with a glassy corner to mitigate any alley vehicular conflicts
with pedestrians on Main St.
At Ald. Fiske’s inquiry, Mr. Copper said the trees on the amenity deck will be in
pre-cast planters, which are usually 3’ deep; the species have not yet been
specified. Mr. Copper will get back to Ald. Fiske regarding the species.
Mr. Copper presented a rendering of the building at night with lighting showing
how the grade level will light the sidewalk from within, but also supplementing
the façade with lighting that will be inviting and secure.
C1A Planned Development allowances applied for:
• 112 dwelling units vs. allowable 122
• F.A.R. 4.86 vs. PD allowable of 5.5
• Maximum allowable height of 97’; proposing 97’
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• 15’ allowance for setback for enclosed parking, which will not be visible
from the local sidewalks; 15’ allowed
• Loading: 2 loading berths (which they think more than adequate because
none of the uses are very large) plus a dedicated berth for waste pickup,
25’ deep within the building (plus the 10’ setback, which accommodates the
35’ setback) vs. the 5 loading berths, 10’ X 35’ deep, required by the
zoning ordinance because of the number uses in the building, regardless of
the size of the uses
Mr. Aboona, traffic consultant with KLOA reported that he worked very closely
with the City’s traffic engineering staff to develop an access plan that is
workable for the project as well as minimizing impact on the street system. He
presented a slide that illustrated right turn only egress on Chicago Avenue to
minimize impact on traffic and pedestrians, given the proximity to the signal at
Chicago and Main Streets. There will be stop sign control and signage
designating “No Left Turn Out” and a sign facing Chicago Avenue stating “Do
Not Enter” and striping to force people to make a right hand turn onto the
street. The rest of the access will be off the alley for the garage access and
loading docks. The building will be set back an additional 10’ to provide
additional area for truck maneuvers as well as vehicular maneuvers. The
corner of the building will also be set back to improve the sight lines as
vehicles are exiting the alley onto Main Street. As part of the traffic study, they
reviewed area traffic at the intersections of Chicago and Main and Chicago
and Kedzie and they took a count of alley traffic. They concluded:
• As this is a transit oriented development (TOD) in close proximity to major
train stations and bus lines and downtown Evanston, much of the traffic will
be reduced during peak hours as more people will be seeking alternative
modes of transportation, so they concluded that the development will not
have significant impact on the roadway system
• The intersections will continue to operate at acceptable service levels; they
are eliminating the first 4 parking spaces south of Main, on the east side of
Chicago Avenue in order to provide a northbound right turn lane mirroring
the one that exists on the north side of Main Street, southbound, to improve
the flow of traffic
• Alley will be able to accommodate the limited amount of new traffic
generated by the development, both vehicular and truck; considering the
count they took, they believe alley traffic is not significant, averaging one
car every two minutes
• Alley access will reduce traffic on Chicago Avenue and pedestrian conflict
Scott Bernstein, President of the Center for Neighborhood Technology in
Chicago and a resident of 917 Elmwood, a couple blocks west of the
development, said his organization has some expertise in measuring the
effectiveness of TOD, around not only the region, but the country. He said, for
the record, that they were not paid for this testimony. He said:
• The national trend in TOD is being driven by the national trend in driving,
which in turn are being driven by the changing demographics of the
population.
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• They are seeing a slow shrinking in the number of people per household
and a drop in the demand for home ownership and an increase in the
demand for rental housing, resulting in fewer people per household, fewer
cars per household and fewer vehicle miles traveled per household per
year.
• Hundreds of jurisdictions across the country have responded by in effect
down zoning their minimum parking requirements, typically by 25-50%,
although in San Francisco you can now build a building without parking, by
right and apply to put some spaces back in, if desired.
• In Portland 13 buildings have been built without parking and in Chicago at
Division, Ashland and Milwaukee a 99 unit building was successfully built
and leased up without parking, which they believe was further enhanced by
the presence of both the CTA and car-sharing, similar to the development
proposed at Chicago and Main.
• Chicago and Main is one of the very few locations where both the CTA and
Metra come together. Evanston is fortunate in having its own train line and
2 Evanston stops have those shared commuter and rapid transit service
plus the associated Pace bus routes and the Northwestern University
shuttle and the bike lane.
• They measured current car ownership around the Main St. station and
found:
o Within a half mile of the 2 stations, households own an average of 1.28
vehicles within a quarter of a mile, the number drops to 1.17
o Within that quarter of a mile, there are 861 renters and 25% have no car
at all
o 70% of the half mile radius households have only 0 or 1 vehicle
o Within a quarter mile, owners have 1.8 cars per household and renters
have less than 1 or 0.93 vehicles per household
• From 2000 to 2009, the percentage of commuters who walk, bike or take
transit to work increased from 30-33% or 10%
• City-wide, Evanston is unique among suburbs in that over half of all
commuters do not drive to work alone. He said the number who carpool,
take transit, walk or bike illustrates the effects of the trend.
At Chair Wynne’s inquiry, Mr. Bernstein provided the source of his data: car
ownership and commuting were measured in the Annual American Community
Survey of the census. The most recent release covered the 2008 -2012 level
down to the census block group, and these numbers come very close to
vehicle registration data, when they are allowed to sample it from time to time,
from the State of Illinois, of course considering that not everyone registers a
car.
Mr. Bernstein continued:
• From 2000 to 2012, the number of zero car households in Evanston
jumped from 946 to 3400 even though total households declined by 2,000
• This trend is anticipated to continue, both for the younger generation and
for people in their 60’s and people who are older are driving less as well
• They expect these trends to be reinforced due to the rising cost of driving
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Mr. Bernstein said his company operated the I-Go car service for 10 years and
sold it last year to Enterprise Holdings. They found that:
• Every car they put out there was used, on average, by 37 households
• Surveys taken every year over a 4 year period revealed that roughly half of
their members sold a car within a year of joining I-Go; every I-Go car put
out there was taking 17 cars off the road.
• These statistics were irrespective of the income of the community
• ZipCar did a similar survey that showed they are taking 15 cars off the road
• They also found associated with car sharing, was a change in behavior:
people would make a rational decision to use the CTA or Metra or car-
pooling for their journey to work, which is 1 trip out of 5 taken in Evanston,
and the other 4 trips out of 5 are for going to school, shopping, eating,
medical services, visiting friends, or going to or from a house of worship
• They use the car for the short-distance trips and save 10-15% on their cost
of living as a result, which is an important reinforcement
• They increase their walking, biking and increase their sharing of shared
cars
• There are fewer cars out there because of car sharing services and fewer
cars out there for the longer distance journey to work because of
commuting, this is what results in a lower demand for parking overall, and
the data shows it is even better for renters than for owners.
Mr. Bernstein concluded that Evanston is very fortunate to have a legacy
transit system, to have an urban design that supports walking, to allow for
mixed use development and all these factors reinforce each other. So if the
opportunity arises to reduce an inefficient use of land in favor of an efficient
one and to provide more transportation options for the surrounding neighbor
every time one of the parking down-zoning decisions are made, we see that as
providing a net community benefit. He said they would be happy to offer the
perspectives to the City on a continuing basis. Mr. Bernstein offered to answer
any questions.
Ald. Grover asked Mr. Bernstein, regarding his comment that the development
is responding to the TOD trends, which dictate a lower demand for cars,
whether the building itself could contribute to its own success as a TOD by
promoting and supporting TOD besides through car-sharing and providing
bicycle infrastructure, because it is taking the public a little longer to get used
to the idea of down-zoning for parking. She said she is looking for this building
to ramp up amenities that would serve residents so that they do indeed, self
select this building because they are not looking to acquire a car or are
perhaps looking to downsize their car acquisition. Mr. Bernstein replied that
there are examples here and around the country that reinforce the message;
they can give local traffic reports within the building, which are easy to get on
demand currently; offices in Wicker Park have utilized the CTA’s closed
channel to share in train tracking and bus tracking. One coffee shop has an
oversized LCD screen for public use showing when the next couple of buses
are coming in each direction, a very low cost way of increasing access to real
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time information that reinforces public transit use. He said he has found
buildings that have services that counsel tenants on how to schedule their time
to use the trains effectively, how to share a car and how to set up a carpool but
unfortunately, government cannot do everything. He said it should encourage
building owners to provide these services, but where the services exist and
they are very low cost, they can help. The shared cars are a community
amenity wherever they are and the more of them that the developer provides,
the more actual transportation choice will be available to the community. Ald.
Grover confirmed with him that the shared cars will be a community amenity,
not just a building amenity and that the car shares are serving more than just
the residents. Mr. Bernstein said there are new apps, Spot Hero and Park
Circa that allow people to let others know that their leased spaces are
available for a relatively moderate price – $2-$4 for 12 hours of parking. He
said he believes it would be a smart move of the City to encourage those sorts
of applications. The more reinforcements you can provide similar to these, the
more likely it is that they will use them.
Mr. Bernstein said they are experimenting with home economics at the high
school level, which was created originally to counsel people on how to lower
their cost of living. Driver’s Ed teaches people how to buy a car responsibly,
but it doesn’t teach people how to avoid the unnecessary expense of driving;
they need to be cognizant of that. He said these are things that could
reasonably be expected of a responsible building owner. They’ll find the
demand for those extra services such as car sharing, increases their
willingness to support those services.
Richard Aaronson, co-founder and principal of Atlantic Realty Partners, who
will be the operating partner for the project, said they have over 10 years of
experience in Evanston, developing and managing multi-family projects such
as The Reserve and the Sienna condo final phases. They are delighted that
the O’Donnell Company has selected them to participate in this project. He
addressed Ald. Grover saying he appreciated her comment, which is relevant
their experience in Evanston as it relates to the specific marketing,
demographics and parking related to the proposal. He thanked Mr. Bernstein
for his comments, most importantly, as they relate to building a resident profile
that is oriented towards utilization of transit. They are marketing to that
consumer on the modes of transportation and on various websites that are
associated with commuting, in addition to using conventional marketing
channels for housing. Their business is indirectly a retail business as they are
constantly marketing and selling their product, which is different from a condo
building where it is a one-time sale process. He said it will be a key
differentiator that this site is one of the few that benefits from both a Metra and
a CTA stop. Based on their experience, their demographic will continue to be
the primary demographic of most new multi-family projects in the Chicago
area: younger singles, younger couples and roommates. They have found
that 50% of singles have a car, couples and roommates typically have 1 car
and they have found Evanston to be a great market for dual income
households such as roommates or couples where one is commuting without a
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car, one with. They have a number of smaller families, in many cases single
parent families with one car; empty nesters, a growing type of resident of their
developments who typically have 1 car and typically it would be graduate
students at this distance from NWU, of which 20% have cars. They will be
offering incentives to attract and encourage transit utilization such as bike
storage, the provision of transit passes and free membership in their car-
sharing program.
Regarding parking, they have collected data reflecting the number of parking
spaces being used in their buildings that are reasonably close to transit, which
shows that .85 parking spaces are being used at The Reserve and 1.01
spaces are being used at AMLI (based on the 145 occupied units of the 195
leased).
Regarding parking, Mr. Aaronson said:
• The lower level has approximately 76 single stalls which will be available
on a permit/open parking basis
• Assigned parking in the dual spaces
• The open/permit parking will allow them the benefit of using the spaces as
swing spaces for office users
• They expect to offset 15-25 spaces with office parking while residents are
at work, so it is a perfect co-activity, addressing the residence and office
parking needs
• On the main level, there will be 13 dedicated retail spaces, 2 car-share
spaces and 15 additional retail/residential spaces, similar to the
office/swing spaces, vacated during the day by people that are working
• They have a 50-bike room with the ability to expand it, depending on use
• Because of the size of the property and the multiple uses, and because
they have an ongoing marketing and leasing function, they will keep full
time staff, 7 days a week, 365 days a year, comprehensively managing the
parking
• They will use an access control key system that will allow management to
control access to the lower level
• Appropriate signage and other markings will indicate the other retail and
shared parking areas
• An available lift could be installed at one end of the lower level of the
parking garage. He said they have had a lot of interest in it and there is a
building being proposed in the west loop that is 100% hydraulic, actuated
parking on 3 levels, so he believes there is a trend toward it
• They are confident and comfortable with the lift product.
John O’Donnell, of the sponsorship group, said they are very pleased for the
opportunity to work on this extraordinary site and opportunity. He said
Evanston is unique as a North Shore community in that it blends the feeling of
a Wrigleyville neighborhood with the benefits of the North Shore and the
transportation characteristic is the best in terms of developing a TOD. They
have had the good fortune of working with the City and staff for almost 4 years
to plan the very best building for the site, and that is their goal. The mixed use
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provides a number of opportunities: not only can it minimize parking but there
is a shared parking element that allows counter-cyclical parking uses to
minimize traffic congestion as well as parking needs. They believe the design
is very contemporary using classical materials in context with the
neighborhood. He said they used a design they saw in Manhattan condos in
New York. He noted that the below grade parking they are putting in is much
more expensive, but much more aesthetically appealing and works well with
this site. They are hoping to enhance the pedestrian experience with
landscaping, tying into the Chicago Avenue Streetscape Plan. The building
will be LEED silver, over and above the transportation attempt to minimize a
carbon footprint. He said, regarding the demographic, that they are trying to
create a building marketed to a person with motivations congruent with theirs:
predominantly young professional couples who may currently live in the
Chicago and may be giving up their cars, which they want to enable them to
do, and to empty nesters. Their plan will subsidize the use of public
transportation. They did add 23 parking spaces in response to the Plan
Commission’s concerns for parking and elaborated on their shared parking
concept. They have minimized the curb cut on Chicago Avenue in response to
staff’s traffic concerns. They applied with the City for a state grant for ultra
high speed internet, which will benefit their property, the City and Northwestern
University, with whom they are co-applicants, plus a minimum of 1,000
households in the vicinity.
They have discussed with staff several public benefits:
• Setback, hardscape and landscape improvements
• Hiring Evanston residents to make sure they are well-represented
• Paying the City a perpetual payment upfront for the replacement of 4
parking revenue meters;
• Will pay for the use of some parking spaces during construction, as
necessary
• Relocating utilities below grade, eliminating utility poles, which will enhance
alley traffic
• Discussed contributing up to $50,000 to enhance the park that is intended
to go across the street
• Will comply with the affordable housing fund in the event that the project
ever goes to condominium
He thanked the Committee for their consideration.
Ald. Fiske asked whether the retail parking in the building would be metered
and how they will keep tenants from parking in the retail parking area, and
whether the entrance to the retail parking is where the four meters are. Mr.
Aaronson replied that the turn lane is what will replace the area of the four
parking meters. He said through signage, 30 or 60 minute parking monitored
by staff marking cars or placing notes on cars, they will prevent people from
parking. He said typically they do not like to boot or tow, but sometimes they
must. Typically it is a process of making sure everyone understands that the
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policy is going to be enforced and once they start enforcing it, people are
forced to comply if it is managed well, and it will be.
At Ald. Fiske’s inquiry, Mr. Muenzer said the payment for the removal of the
spaces is being negotiated but it currently stands at a one time payment of
$72,000. Ald. Fiske asked Mr. O’Donnell whether he considered allowing the
City to put parking meters in the retail spots, to which he replied that they have
not considered it because they try to have a signage program, but that they
will. Ald. Fiske said she suggested it because it would be a way to keep the
spaces clear to benefit the retail tenants.
Ald. Rainey commented that of the entire project, parking is the weakest piece.
She said you can’t control it if you’re not law enforcement unless you call for
towing or have a private towing or booting service. She said she believes Ald.
Fiske’s idea is great because it would save the project $72,000 if they would
just trade the spaces on Chicago Avenue for meters. She suggested they
think about it. The issue with the 4 meters is that anyone could use them but
that is what is going to happen with the other spaces that have no meters.
Mr. O’Donnell said he had not thought of that and he would like to consider it.
Chair Wynne called the public who wished to speak, to the podium.
Niki Hiltwein of 820 Hinman said she is down the alley about half a block from
835 Chicago. She said the developer’s presentation has changed since the
Plan Commission meeting and she would like to reconsider and address her
new issues at a future time. Chair Wynne said she would have another
opportunity to present.
Ms. Hiltwein explained that the corner of Main & Chicago is an established
neighborhood with businesses and residents: the alley is where they co-exist
and this is where C1A meets residential. She showed slides and illustrated:
• The northeast corner of the alley where their stairwell enclosure will be,
adjacent to the lot line, 40’ long by 20’ high
• Directly across the alley are 5 dumpsters, 4’ X 6’ each equaling 30’, plus
one rollaway cart adding a couple of feet, serving the entire Evanshire
Building; not all Lucky Platter Restaurant dumpsters
• Garbage is picked up 6 days a week
• A slide showed the alley with a garbage truck, illustrating the amount of
clearance on the side of the garbage truck. Ms. Hiltwein said the utility
poles are adjacent to the lot line
• Ms. Hiltwein noted that the 10’ setback they have said they are giving the
City is required by zoning law because they are across from residential
• Lucky Platter at the end is still C1A, so there is no mandatory 10’ setback
• Ms. Hiltwein showed slides illustrating the uses generated by Lucky Platter
and others in that building, which houses 2 very successful restaurants that
use that alley, including a big Sisco Foods semi that will be parked there
and deliveries of beverages, wine, restaurant supplies and linens
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• Ms. Hiltwein said all of the photos were taken in the week before the
February 26th Plan Commission meeting. She did not stand outside looking
for photo opportunities as it was bitterly cold and there was a great deal of
snow. She said she just had a camera in her pocket when she went
outside. She did not stage any of the photos - it is just a week’s worth of
traffic.
• Slides illustrated that it is not just trucks and cars, but there are
pedestrians, bicycle riders, dogs and cars all going through the very busy
alley at once
• A slide further south in the alley, illustrated cars trying to pass each other in
the alley with more pedestrians and FedEx, UPS delivery trucks and
workmen’s vehicles
• A slide of a garbage truck on the south end of the alley blocking a garbage
truck on the north end of the alley and 2 cars trying to exit the alley, in
which case one of the garbage trucks backed up to allow passage.
Ald. Rainey said she could see where there can be conflict. She is on an all
residential single family street and they have conflicts in their alley. But, she
said, this is why we have alleys – so we can have deliveries and garbage
pickup and garages off the residential and main street. She said she is seeing
some conflict and garbage pickup in the alley, but patience is a virtue and her
main concern is why the dumpsters are so full. She said if they are emptied 6
days a week she thinks the Community Development Dept. should probably
look into that. Ald. Rainey said the snow in the photos is not there year round
and she does not see the presentation as a real negative.
Chair Wynne said she has asked staff to do a sources and uses analysis of
the alley to find out whether some of these dumpsters are supposed to be
elsewhere, and maybe the ones near the Evanshire have come onto the west
side because the lot has been vacant. She has asked staff to find out ways
that, through enforcement, the City can improve how this alley works. She
said it may be that there are issues that have gradually encroached on the
alley and made it more difficult, but there is no question that this alley functions
as everything: street, loading berth, alley and delivery area.
Ald. Holmes suggested that the garbage was very full because of weather
problems, to which Ms. Hiltwein replied that unfortunately the garbage is that
full most of the time. Ald. Rainey said it shouldn’t be and it is very
objectionable and she is more concerned about the garbage than the traffic.
Chair Wynne said the City Manager and staff are doing this analysis to figure
out what the City should do to make this alley work better and will be reporting
back at the next meeting.
Ms. Hiltwein concluded that she was illustrating that there is no room, because
the wall sits at the lot line, for anyone to pass a truck, or anything else. This
end of the alley is the only entrance and loading dock area for the Presidential,
with 120 units. Chair Wynne thanked her.
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Michael McElwee of 515 Main Street thanked the Committee for the process
and he said he liked the developer’s presentation, which he has seen several
times. He said he believes the main issue is parking because it seems that
some assumptions are being made regarding the proximity to transportation.
He said any apartment in that location, if they just did a couple of extra things,
would achieve Silver LEED. He said he understands there are 99 spots and
the code says normally 146-150 would be required, so they are asking for a
shortfall of about 50 spots and on top of that, in the credit for the 100 spots
they are providing, they make an assumption that some of the retail spots will
be offered up as residential in off hours. He asked, if they go to the meters,
whether it will prevent that from happening and whether if some of the retail
spots on the first floor are restaurants, which are open fairly late, the people
who work at the restaurants will need to park there all day. He said he was
happy to hear that more parking was added as a result of the last town hall
meeting but he found “the opportunity for hydraulic spots to be provided, as
needed”, confusing. He asked whether it means they will be installed if people
need an extra spot, because once the project is permitted, what is going to
enforce them to add the extra hydraulic spots “as needed.” He saw in the slide
a list of other things that are under consideration for adding to the building, but
again, once all the permitting is given for the building and he understands that
people are trying to make money and he does not begrudge them the
opportunity to make it, but, he asked, if there are things they are just
considering that will cost them money, why would they do them? Chair Wynne
explained that the current process is to determine what will be required to be
done.
Carl Bova of 1322 Rosalie Street, said he lives very close to a building that
does not have any appreciable amount of parking, however they do have off-
street parking available to them across the street, which the residents choose
not to use. He had distributed a photo of the street to the Committee
members. He said it is a quality of life issue whenever there is spillover. He
said he would like to open the discussion by indicating to the public that he has
a 4-page series of notes related to the subject. Chair Wynne asked that he
limit the time of his presentation, to which Mr. Bova replied that others have
been given the same opportunities to speak and he would like to continue but
will take that into consideration. Mr. Bova pointed out that Portland and San
Francisco are widely different from Evanston and cannot be compared to
Evanston with respect to anything related to the use of automobiles. In
addition, Evanston has about 45,000 cars and has had 45,000 cars for about
the last 8 years. There has been no reduction in the number of cars in
Evanston. No one is selling their cars; at most, people are going possibly from
2 cars to 1, but not to zero, and he said he heard a great deal of zeros in the
presentation. Mr. Bova continued saying the single greatest difference
between Evanston and Portland is that Portland sits, since 1973, in what is
called an urban growth boundary. No development is allowed beyond the
boundary of the county, centralizing all the development and employment and
makes actual use of transit real. That is not the case in Evanston; people
continue to use their cars to get to work and at best, if not using them, they
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need to be stored somewhere. Mr. Bova said an advocate and City staff made
the assertion that 12% of Evanstonians own zero cars and 66% own zero or
one car, and tonight he heard that figure jumped up to 70%. He said when
asked, the advocate did not know how many people owned one or two cars,
nor is staff revealing that. Mr. Bova said, based on the U.S. census, 78% of
Evanston households own 1 or 2 cars. He asked whether the Committee
thought there would be one car per unit and said he does not think so.
Mr. Bova said tandem and lifts are simply not effective and used only the
densest areas under adverse economic conditions, such as in downtown
Chicago and Manhattan, and not Evanston. In addition, the one that is
included in the plans does not even work because it isn’t high enough to work:
SUV’s and ordinary sedans cannot fit in a 2-stall arrangement the way it is
shown on the plans. He added that tandem spaces don’t work either.
Mr. Bova said the number of cars per unit is not the measure of acceptance.
He said at the Plan Commission meeting, staff prepared a document that
identified the number of bedrooms and the parking stalls provided. This
document did not make it into the Committee’s packet, nor has it ever been
seen by the public. The problem is that the number of stalls per unit is not
accurate with respect to how the development is or is not meeting code. Code
determines the required parking stalls by assessing the number of stalls per
bedroom, not the number of units, so it is logical that the 2 or 3 bedroom units,
which are fairly significant in number, are very likely to have 1 or more cars,
which is recognized by the code. Since this development does have a very
high percentage of 2 or 3 bedroom units, it is even more likely that this
development will be dreadfully insufficient with respect to onsite parking.
Further, he said, also not included in the packet is the fact that City owned
parking lots in this area are over capacity and have waiting lists, so spillover,
as the photo may indicate, will occur, and there will be definite adverse effects
caused by that spillover, to the neighboring community.
Mr. Bova continued: Staff’s memo also includes 8 comparative developments
that seemingly support a finding of fewer stalls, as the applicant proposes,
versus the need for more stalls, as Mr. Bova contends. The table contains 5
examples where the developments are close to public garages, and therefore
that consideration was made when those lesser numbers of parking stalls
were permitted by the City. A 6th example, Central Station, has an agreement
to use, Mr. Bova believes, 30 stalls at Ryan Field. When you add those 30
stalls, that development does not have a 1 to 1 parking ratio, but a 1.39
parking ratio. So 6 out of 8 do not meet that criteria, yet they are purported to
be all great examples of where you would have a lesser need for parking.
Mr. Bova agrees that lesser need for parking is something that the City should
be looking at and he is sure they are all tired of looking at the code, which
definitely over estimates the number of stalls that should be required, but not
to this drastically reduced effect. Mr. Bova said this is a dangerous situation.
Staff itself identifies congestion as an issue but it dismisses it as minor in light
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of I-Go cars and a TOD, which is not effective in Evanston because even
though there have been 5,000 extra residents in the downtown area, use of
public transit in the downtown station has not increased appreciably. It may
work elsewhere, under different circumstances, but it is not the same here.
People do have cars and they use them and store them on their property. He
thanked the Committee. Chair Wynne thanked him.
Ester Hargitai of 515 Main Street thanked the Committee for the opportunity to
comment and for the presentation and asked that the Committee consider her
comments. She noted that the annual board meeting of 515 Main is occurring
at the same time as this meeting and that is why there are few of its residents
present, but she believes they represent the voice of more than those present.
She said there was some cherry picking as to the information the developer
shared, for example, the slides did not include data about 515 Main and their
parking allocation, which would not make the development’s proposed parking
ratio look good. She also asked the Committee to note that there were factual
errors. For example, the AMLI building is directly across from an EL station,
not 2 blocks from transit. She said she found it interesting that the developers
contracted with a company for a traffic study, but the slide presented contained
no data, so they were told lots of comments about how “this is not a problem”
and “it is minimal” and “it is not going to affect anything,” but not shown any
numbers of that study and the person presenting the information also made
judgment calls about how it is not going to be a problem but didn’t share what
those judgment calls were based upon. Clearly these are subjective issues.
Chair Wynne said that City staff can provide Ms. Hargitai with the data that
was used. Ms. Hargitai said she is glad that the data exists, but it wasn’t
shown in the presentation. Ms. Hargitai said the developers say that they’ve
added more parking spots since the last meeting but reminded the Committee
that they are also removing four. Regarding the Northwestern shuttle, Ms.
Hargitai said as an employee of NWU and someone who uses the shuttle on
occasion, she knows that NWU is very specific on how those shuttles are not
meant for commuters. They already run at capacity and she recently wrote to
the office to request an increase in the number of shuttles because they are so
full, when she was told they are not meant for commuters. She said they
heard helpful data about national statistics but this is a very specific local issue
and she does not believe there were results from a study done of actual local
residents. For example, if they surveyed the residents of 515 Main, they would
probably find that while many of them do take the El and the Metra and some
take the shuttle and walk, they nonetheless own cars and use their parking
spots, which are very important. She added that, out of respect to residents
who’d like to comment, if the Committee is going to ask that they limit their
time, she thinks that in future meetings they should limit the development
presenters’ time. Chair Wynne thanked her.
Heekyung Sung, an architect living at 1121 Church Street, distributed his
presentation to the Committee and said since the building was proposed in
February he has done some research after he attended the Plan Commission
meeting. He found that 835 Chicago Avenue is in a C1A Zoning District, which
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is the only C1A district in Evanston, extending along Chicago Avenue from Lee
St. to South Blvd. He said the transportation consultant mentioned a ¼ mile
as a TOD area and Mr. Sung measured a ¼ mile from the purple line station,
which includes 900 Chicago Avenue, 515 Main Street and 835 Chicago
Avenue, and the AMLI development, south of Kedzie Avenue. He said Main
Street is only 21’ wide, a narrow, one lane street, and the alley is only 20’. He
said there is a 7-story building at 900 Chicago Avenue completed in 2005 and
that 515 Main Street, at 9-stories is 97’ high, not 105’. He showed a slide of
AMLI, south of Kedzie, completed in 2013 which has an 18’ sidewalk along
Chicago Avenue and an approximately 3,500 sq. ft. open space building plaza
on the corner. Mr. Sung said he did a zoning analysis for a C1A Planned
Development (PD):
• Maximum units allowed: 87; Proposing 112 units, 29% over allowed, which
is allowed for a planned development
• F.A.R. gross inhabitable area divided by lot line allowed: 4.0; requesting
4.8 with a height of 97’ (the maximum allowable for a PD)
• Residential Parking: 223 required including 156 residential; with 49 1-
bedroom, 49 2-bedroom and 7 3-bedroom; propose to provide 74
underground and 15 ground level; they could increase by tandem and
hydraulic lift, which are not legal parking spaces; they are proposing only
104 legal parking spaces
• Parking for retail: minimum required: 35 spaces; proposing to provide 13
• Parking for office: minimum required: 32 spaces but proposing 0
• Parking total: proposing only 47% of the total parking required
• Alley setback: no setback from Main St. alley entry for 50’; after that 10’
required setback
• South side setback to abutting 2-story building: 5’ required; proposing 0’
Mr. Sung said December 8, 2008 meeting minutes of the P&D Committee
state that it is a great transit oriented rental development and here there are
214 units and about 4,008 sq. ft. retail with no office, 312 parking spaces.
Originally it was proposed as a 280 unit but it was reduced to 214 units due to
feedback from neighbors. He presented a chart comparing 1717 Ridge, which
is only residential and it is in a different zoning district, so it is not a good
comparison. He only compared buildings within the C1A zoning district for his
zoning analysis:
AMLI: 80,000 sq. ft., 5 stories, 3.8 F.A.R., according to the meeting minutes,
proposing 8,000 sq. ft. retail, 18 parking spaces for retail and 294 parking
spaces for 214 residential units (approximately 1.3 ratio)
515 Main St.: approximately the same size as 835 Chicago Ave.: 30,000 sq. ft.
and 97’, 3.6 F.A.R., 36 units and 7,300 sq. ft. of retail, no office; providing 70
parking spaces for residents and 20 parking spaces for retail (provided more
than the number of required parking spaces)
900 Chicago Ave. (built 2005): 7 stories, 76 units and 140 parking spaces
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Mr. Sung concluded that the problem is the high F.A.R. There are so many
units in a small lot area that it is causing the parking and setback problems.
He believes they should lower the number of units to solve the problems. He
is currently working with a developer in Chicago that proposed an 11 story
building but in response to neighbors’ comments is lowering it to 10 stories.
He asked why they cannot do it here.
Jin Ko of 515 Main Street said she attended the last two Plan Commission
meetings and from the presentation made by the developers she understands
that the property will be rental for now, but will turn into condos eventually,
which will add more serious problems because it will change the
demographics and car ownership is significantly higher among home owners
compared to renters. She said they already have a parking problem but it will
add more problems. Most of the developers don’t live in the area, but the
residents are the ones who have to live with the negative permanent
consequences.
Charlie Portis of 1212 Lake Shore Blvd. said regarding the proposed office
space, that he has been in the commercial real estate field for over 25 years
and lived in Evanston for about 4 years, and he is a senior Vice President at J.
F. McKinney and Associates, where he has been involved in approximately a
half million square feet of new, speculative office development in the last 15
years in the north and northwest suburbs. He thinks the office portion is a
welcome addition, especially with the transit. There is not a great deal of office
space being proposed currently – he believes it is 13,000 or 14,000 sq. ft. and
he thinks it will do very well with both the El and the Metra, which are very
attractive in terms of getting people to the space. He said that many times
when people are looking to move to the suburbs, one of the big challenges is
how they can attract that work force that lives near the red line or wants to take
the Metra and it is very difficult in the suburbs. He explained that most of the
downtowns, like Highland Park’s and Glencoe’s do not have office space, and
if you go to where the office space is, there is no Metra stop. So he believes
from a transit standpoint it checks the box. It also checks the box in terms of
area amenities, with Starbucks, Brothers K, Hoosier Mama, Lucky Platter and
the Alcove nearby. It is a vibrant environment with a place to get food and
again, it will attract people that want to bring their business whether they live in
Evanston or they like Evanston and they can bring their needed workforce in.
Mr. Portis said the amenity center on the 2nd floor is what all the top downtown
buildings are doing now and even though Evanston is a suburb, it has a lot of
urban characteristics and he believes the amenity center will be very
appealing. He said an incubator space is a great use but he said he could
also see your regular vanilla office user gravitating to this space. He said the
Evanston office market is very vibrant relative to other communities. Office
has struggled, but he thinks this space will get a great reception and it opens
the possibility for more office space in this area. He does not have any in
mind, but he thinks this can prove the viability of this use, which creates a lot
of economic development, and he hopes that it goes forward and he thinks
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everyone will be pleasantly surprised at how quickly this office space leases
up.
Chair Wynne asked for discussion from the Committee.
Chair Wynne said there are a number of issues that have been raised that she
believes will require a second meeting, and given the time, she suggested
holding it in Committee. Ald. Holmes agreed.
Chair Wynne said it would be held in committee and noted that the next P&D
meeting is during the Spring break of the 2 Evanston school districts and she
will not be present and she said she believes other Committee members would
not be present, so she suggested having it come forward at the April 28th
meeting because they will have a full complement of the City Council
members.
Ald. Rainey said then it will take a month and a half versus two meetings.
Ald. Rainey moved introduction and she would hope that the Committee
would approve moving introduction and referring it back to Committee,
seconded by Ald. Grover.
The Committee voted unanimously 6-0 to recommend introduction of
Ordinance 32-O-14, and for it to be referred back to the Planning &
Development Committee for the April 28, 2014 meeting.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Grover moved to adjourn, seconded by Ald. Wilson.
The Committee voted unanimously to adjourn.
The meeting was adjourned at 9:07 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of April 8, 2014 Item P1
Resolution 18-R-14: Honorary Street Name Sign Hecky Powell Way
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Citizens’ Advisory Committee on Public Place Names
Joe McRae, Director of Parks, Recreation and Community Services
Subject: Resolution 18-R-14 Designating the Portion of Emerson Street between
Asbury Avenue and Green Bay Road with the Honorary Street Name
Sign, “Hecky Powell Way”
Date: March 26, 2014
Recommended Action:
The Citizens’ Advisory Committee on Public Place Names recommends approval of
Resolution 18-R-14.
Funding Source:
Funds for the honorary street name sign program comes from the Streets and
Sanitation Division’s materials account #2670.65115 which has a budgeted amount of
$40,000. Three street signs are made for the honoree. One sign is installed at each
end of the designated one block area and the third sign is given to the honoree. The
approximate cost to create each honorary street name sign is $200.
Summary:
The Honorary Street Name Sign program was established in 1996 to allow citizens the
opportunity to honor individuals or groups that have made significant contributions to the
City. The program is administered by the Citizens’ Advisory Committee on Public Place
Names through the Department of Parks, Recreation and Community Services. The
request for an honorary designation has to originate with an Alderman and each
Alderman may have one honorary designation approved each year. Honorary street
name signs are displayed for a period of 10 years and the portion of a street so
designated is one block long.
At the March 11, 2014 meeting, the Citizens’ Advisory Committee on Public Place
Names reviewed the honorary street name sign application submitted by Cheryl Judice
and supported by Alderman Delores Holmes. It was a unanimous decision by the
Committee to recommend approval of designating an honorary street name sign
honoring Hecky Powell.
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Memorandum
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Attachments:
Resolution 18-R-14
Honorary Street Name Sign Application for Hecky Powell
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For City Council meeting of April 8, 2014 Item P2
Resolution 19-R-14: Honorary Street Name Sign Crown Family Way
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Citizens’ Advisory Committee on Public Place Names
Joe McRae, Director of Parks, Recreation and Community Services
Subject: Resolution 19-R-14 Designating the Portion of Dodge Avenue between
Main Street and Lee Street with the Honorary Street Name Sign, “Crown
Family Way”.
Date: March 26, 2014
Recommended Action:
The Citizens’ Advisory Committee on Public Place Names recommends approval of
Resolution 19-R-14.
Funding Source:
Funds for the honorary street name sign program comes from the Streets and
Sanitation Division’s materials account #2670.65115 which has a budgeted amount of
$40,000. Three street signs are made for the honoree. One sign is installed at each
end of the designated one block area and the third sign is given to the honoree. The
approximate cost to create each honorary street name sign is $200.
Summary:
The Honorary Street Name Sign program was established in 1996 to allow citizens the
opportunity to honor individuals or groups that have made significant contributions to the
City. The program is administered by the Citizens’ Advisory Committee on Public Place
Names through the Department of Parks, Recreation and Community Services. The
request for an honorary designation has to originate with an Alderman and each
Alderman may have one honorary designation approved each year. Honorary street
name signs are displayed for a period of ten-years and the portion of a street so
designated is one block long.
At the March 11, 2014 meeting, the Citizens’ Advisory Committee on Public Place
Names reviewed the honorary street name sign application submitted by Daniel and
Lisa Stein and supported by Alderman Donald Wilson. It was a unanimous decision by
the Committee to recommend approval of designating an honorary street name sign
honoring the Crown Family.
Memorandum
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Attachments:
Resolution 19-R-14
Honorary Street Name Sign Application for the Crown Family
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For City Council meeting of April 8, 2014 Item P3
Ordinance 48-O-14 Application for a Special Use for a Type 2 Restaurant, Starbucks, and
a Drive-Through Facility at 1901 Dempster Street
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division
Subject: Ordinance 48-O-14, Granting a Special Use for a Type 2 Restaurant,
Starbucks, and a Drive-Through Facility at 1901 Dempster Street
Date: April 2, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 48-
O-14 granting a special use permit for a Type 2 Restaurant, Starbucks, and a Drive-
Through Facility at 1901 Dempster Street. Request Suspension of the Rules for
Introduction and Action by City Council on April 8, 2014.
The requested special use permit will adaptively reuse a currently vacant space and
encourage additional economic development in an existing commercial area. The
applicant has complied with all zoning requirements and meets all of the standards for a
special use in the C2 Commercial District.
At the April 1, 2014 Zoning Board of Appeals hearing, members recommended the City
Council investigate concerns that vehicles awaiting the Drive-Through stacking lane
could back up onto Dodge Avenue and cause traffic congestion. ZBA members felt the
City Council should determine if a full traffic study is necessary to address this issue.
The Drive-Through configuration utilizes the existing layout that was implemented for
the Kentucky Fried Chicken, and features vehicle stacking from both Dempster and
Dodge, for 8-12 vehicles within the property. The Zoning Ordinance requires Drive-
Through stacking of four vehicles.
Summary
1901 Dempster Street is located in the C2 Commercial District, on the northwest corner
of Dempster Street and Dodge Avenue, just north of the Evanston Plaza shopping
center. The property is surrounded by light industrial and auto-oriented uses, Burger
Memorandum
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King, and smaller commercial retail and services. The building on the property was
previously a Kentucky Fried Chicken, but has been vacant for over three years.
The proposed restaurant will operate as a quick-serve coffee/specialty drink Type 2
Restaurant with a Drive-Through. Starbucks plans to renovate the currently vacant
Kentucky Fried Chicken building with extensive interior and exterior remodeling. The
applicant plans to put a new façade on the building and freshen up the existing
landscaping. Staff has requested additional landscaping be added within the parking
lot, which may be addressed during the building permit process through the purview of
SPAARC. The Drive-Through, ingress, egress, and parking lot will remain the same.
The restaurant will operate from 5am-10pm, seven days a week. Food deliveries will be
made to the restaurant once per day, paper deliveries once per week, and milk
deliveries two to three times per week. Garbage pickup will occur twice per week or
more if necessary. Exterior lighting will be added to the property. Up to eight
employees will work per shift. The three parallel parking spaces adjacent to the Drive-
Through will serve as waiting spaces for Drive-Through customers with large orders.
The Drive-Through provides stacking for more than the required four vehicles.
The applicant has agreed to comply with the City’s Litter Collection and Garbage Pickup
Plan. City staff has not received objections to the use from any neighboring property
owners. City staff has worked extensively to fill this long-time vacant building and
encourage economic development in the adjacent Evanston Plaza shopping center.
Neighborhood Benefit
This use should not cause a negative effect on the surrounding neighborhood. Th e
neighborhood will benefit from a vibrant and busy restaurant in a commercial corridor
that is currently underutilized. The restaurant will bring additional customers to the
commercial center who will then patronize the surrounding businesses. City staff is not
aware of any objections from neighboring property owners.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the redevelopment and
utilization of currently vacant spaces within existing commercial corridors. The
Comprehensive General Plan specifically includes:
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Recognize and support the strong role neighborhood
business districts play in Evanston’s economy and its
identity.
A special use for the proposed Starbucks Type 2 Restaurant and Drive-Through will
promote the existing commercial area and benefit the nearby residential area and
community as a whole.
Legislative History
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April 1, 2014: The ZBA recommended unanimous approval of the special use permit for
a Type 2 Restaurant and Drive-Through with the following conditions:
1. Hours of operation are limited to 5am-midnight, seven days a week.
2. Litter Collection and Garbage Pickup Plans.
3. The project must be in substantial compliance of the documents and
testimony on record.
Attachments
Proposed Ordinance 48-O-14
April 1, 2014 ZBA Draft Meeting Minutes Excerpt
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet – April 1, 2014
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3/25/2014
4/2/2014
48-O-14
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 1901 Dempster Street in the
C2 Commercial Zoning District (“Starbucks”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 18 and
April 1, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0009, an
application filed by the Starbucks Coffee Company, lessee of the property legally
described in Exhibit A, attached hereto and incorporated herein by reference, commonly
known as 1901 Dempster Street (the “Subject Property”) and located in the C2
Commercial Retail Core Zoning District, for a Special Use Permit to establish, pursuant to
Subsection 6-10-4-3 of Title 6 of the Evanston City Code, 2012, as amended (“the
Zoning Ordinance”), a Type 2 Restaurant, “Starbucks,” and a Drive-Through Facility on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant and a Drive-Through Facility met the standards for Special Uses in
Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof;
and
WHEREAS, at its meeting of April 8, 2014, the Planning and Development
Committee of the City Council (“P&D Committee”) considered the ZBA’s record and
findings and recommended the City Council accept the ZBA’s recommendation and
approve the application in case no. 14ZMJV-0009; and
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48-O-14
~2~
WHEREAS, at its meeting of April 8, the City Council considered and
adopted the respective records, findings, and recommendations of the ZBA and P&D
Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant and a Drive-Through Facility on the Subject Property as applied
for in case no. 14ZMJV-0009.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property to the extent that employees are
able to remain safe with regards to the vehicular traffic in the right of way. The
Applicant shall police this area at least once every three (3) hours during the
hours the Special Use is in operation and shall keep it free of all litter, from any
source. For the purpose of this ordinance, “litter” shall include, but is not limited
to: food, food waste, and beverages; solid waste, including paper, wrappings,
containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery,
cigarette butts, ashes and similar materials; animal waste and dead animals;
yard clippings and leaves; and all other waste materials which, if thrown or
deposited as herein prohibited, may create a danger to public health, safety,
or welfare.
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48-O-14
~3~
C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by this ordinance between midnight and 5:00 a.m. on any day.
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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48-O-14
~4~
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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48-O-14
~5~
EXHIBIT A
LEGAL DESCRIPTION
A TRACT OF LAND IN THE EAST 1/2 OF THE SOUTHWEST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN,
LYING EAST OF THE EASTERLY RIGHT-OF-WAY LINE OF THE CHICAGO AND
NORTHWESTERN RAILWAY (FORMERLY THE CHICAGO JUNCTION RAILWAY),
BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION
OF THE NORTH LINE OF DEMPSTER STREET (BEING 33.00 FEET NORTH OF THE
SOUTH LINE OF SAID SECTION 13), AND THE WEST LINE OF DODGE AVENUE
(BEING 33.00 FEET WEST OF THE EAST LINE OF THE SAID SOUTHWEST 1/4 OF
SECTION 13); THENCE NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST
ALONG THE WEST LINE OF DODGE AVENUE (BEING ALSO 33.00 FEET WEST OF
AND PARALLEL WITH THE EAST LINE OF SAID SOUTHWEST 1/4 OF SECTION 13),
A DISTANCE OF 135.00 FEET; THENCE SOUTH 87 DEGREES 42 MINUTES 20
SECONDS WEST ALONG A LINE PARALLEL WITH THE SOUTH LINE OF SAID
SECTION 13, A DISTANCE OF 150.00 FEET; THENCE SOUTH 00 DEGREES 00
MINUTES 00 SECONDS WEST, A DISTANCE OF 135.00 FEET TO A POINT ON THE
NORTH LINE OF SAID DEMPSTER STREET; THENCE NORTH 87 DEGREES 42
MINUTES 20 SECONDS EAST ALONG THE NORTH LINE OF SAID DEMPSTER
STREET (BEING ALSO 33.00 FEET NORTH OF AND PARALLEL WITH THE SOUTH
LINE OF SAID SECTION 13), A DISTANCE OF 150.00 FEET TO THE POINT OF
BEGINNING AND EXCEPTING THEREFROM THE FOLLOWING TRACT OF LAND
DEED TO THE CITY OF EVANSTON BY DOCUMENT RECORDED MAY 13, 1987 AS
DOCUMENT NUMBER 87259420: COMMENCING AT THE NORTHWEST CORNER
OF DEMPSTER STREET AND DODGE AVENUE IN THE CITY OF EVANSTON,
WHICH POINT IS 33.00 FEET NORTH OF THE SOUTH LINE AND 33.00 FEET WEST
OF THE EAST LINE OF SAID SOUTHWEST 1/4, THENCE WEST ON THE NORTH
LINE OF DEMPSTER STREET, A DISTANCE OF 7.00 FEET, THENCE
NORTHEASTERLY A DISTANCE OF 10.09 FEET TO A POINT ON THE WEST LINE OF
DODGE AVENUE, 7.00 FEET NORTH OF THE NORTH LINE OF DEMPSTER STREET,
AS MEASURED ON THE WEST LINE OF DODGE AVENUE, THENCE SOUTH 7.0
FEET TO THE PLACE OF BEGINNING, ALL IN THE CITY OF EVANSTON, COUNTY
OF COOK, STATE OF ILLINOIS.
PIN: 10-13-322-027-0000
COMMONLY KNOWN AS: 1901 Dempster Avenue, Evanston, Illinois.
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DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, April 1, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Beth McLennan, Violetta Cullen, Scott Gingold
Members Absent: Andrew Gallimore, Mary Beth Berns, Clara Wineberg
Staff Present: Melissa Klotz, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:30 pm.
Approval of Minutes
The minutes from the March 18, 2014 Zoning Board of Appeals meeting were motioned for
approval with corrections by Ms. Cullen and seconded by Ms. McLennan. The motion was
approved 3-0 with Mr. Gingold abstaining.
Old Business
1901 Dempster Street ZBA 14ZMJV-0009
Starbucks Coffee Company, potential lessee, applies for special use permits to establish a Type
2 Restaurant, Starbucks, and a Drive-Through Facility (accessory), at 1901 Dempster Street.
1901 Dempster Street is located in the C2 Commercial District, which requires a special use
permit for a Type 2 Restaurant and a special use permit for a Drive-Through Facility (Zoning
Code Section 6-10-4-3). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the case into the record.
Scott Goldman, developer, and Mamie Yee, applicant, presented the case:
• Former KFC building that has been vacant for a few years
• Plan exterior modifications for new façade and some additional landscaping near the Drive-
Through
• Will utilize the existing ingress/egress curb cuts off of both Dempster and Dodge, and the
same parking layout and Drive-Through configuration
• 5-8 vehicles will be stacked at the Drive-Through at the busiest times
• Hours of operation 5am-9pm or possibly 10pm, 7 days a week
• No alcohol will be served at this location
• Three parallel parking spaces adjacent to the Drive-Through window may be used as
stacking for vehicles awaiting drinks ordered at the Drive-Through; or possibly for employee
parking
• Deliveries will occur 2 times per day maximum, mostly via box trucks
• Dumpster will be emptied 2-3 times per week as necessary
• Will comply with the Litter Collection and Garbage Pickup Plan with the exception that
employees will not be put in danger to pick up traffic in the busy street
• 5-6 employees per shift
Page 1 of 2
Zoning Board of Appeals 305 of 537
DRAFT NOT APPROVED
Also, City Council should investigate the traffic issue and determine if a full traffic study is
necessary. Ms. McLennan seconded the motion, which was approved 4-0.
Page 2 of 2
Zoning Board of Appeals
• Employees will park on site but it is anticipated that many employees will take public
transportation
• Will utilize existing patio for outdoor seating area
Mr. Gingold asked if a traffic study was performed, and Ms. Yee responded that a study was not
done. However, Ms. Yee is extremely familiar with the area as she has dealt with development
deals in the immediate area including the recently closed Dominicks. The average daily traffic
counts from IDOT were explored to ensure the location is viable for Starbucks.
Ms. McLennan asked if additional landscaping is shown on the presented plan, as was
mentioned in SPAARC, and Ms. Yee responded that no, the additional landscaping request was
not a formal SPAARC recommendation, and Starbucks strongly prefers not to remove parking
to add additional landscaping. Mr. Goldman added that Starbucks will be adding more
landscaping than what is currently at the site. Ms. McLennan agreed that parking should not be
removed to add more landscaping.
The ZBA then entered into Deliberations:
Mr. Gingold explained he is excited for this project and the positive impact it will have on the
area, but is concerned about traffic turning onto the site from Dodge. Mr. Gingold felt a traffic
study should address this concern, and the issue could be rectified by limiting left turns across
Dodge into the property. Ms. Cullen agreed. Chair Rodgers agreed and stated City Council
should investigate the traffic issue and determine if a full traffic study is necessary.
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
8) Yes
9) Yes
Ms. McLennan motioned to recommend approval of the proposal with the following conditions:
1) Hours of operation 5am-midnight
2) Litter Collection and Garbage Pickup Plan, with the understanding that employees will
not be subjected to pick up garbage in the right-of-way given the potential danger.
3) Substantial Compliance
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FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
Case Number: 14ZMJV-0009
Address or
Location:
1901 Dempster Street
Applicant: Starbucks Coffee Company
Proposed
Special Use:
Type 2 Restaurant, Starbucks, and a Drive Through Facility
After conducting a public hearing on March 18, 2014, and April 1, 2014, the Zoning
Board of Appeals makes the following findings of fact, reflected in the audio-visual
recording of the hearings, based upon the standards for special uses specified in
Section 6-3-5-10 of the Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
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(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. The restaurant must abide by Litter Collection and Pick-Up Plan
2. Hours of operation must be between 5:00am and midnight
3. Project must be in substantial compliance with the documents and testimony on
record
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
_______ Mary Beth Berns _____ ____
_______ Clara Wineberg _____ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Andrew Gallimore _____ ____
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For City Council meeting of April 8, 2014 Item P4 and P5
Ordinances 47-O-14 and 53-O-14: Special Use for a Planned Development at 1515
Chicago Avenue
For Introduction
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Community Development Director
Damir Latinovic, Neighborhood and Land Use Planner
Subject: Ordinances 47-O-14 and 53-O-14
Planned Development
1515 Chicago Avenue, 14PLND-0004
Date: April 2, 2014
Recommended Action
The Plan Commission and City staff recommend the adoption of either Ordinance 47-O-14 or
Ordinance 53-O-14 to grant approval of a Planned Development to construct an eight-story
extended stay hotel located at 1515 Chicago Avenue. Two ordinances are presented for
consideration. Ordinance 47-O-14 requires preservation of an elm tree; Ordinance 53-O-14
permits removal of an elm tree.
P4) Ordinance 47-O-14, Granting a Special Use Permit for a Planned Development, 1515
Chicago Avenue, and Requires Preservation of an Elm Tree.
Per the recommendation made by the Plan Commission, Ordinance 47-O-14 requires the
applicant to preserve the existing elm tree in the rear of the property. As such, the approval
requires the applicant to eliminate three proposed parking spaces near the tree and install
porous pavement material in the southern portion of the surface parking lot to improve the
likelihood of the tree survival during and after the construction. The Ordinance includes four
site development allowances: a zero-feet parking setback from the north, south and east
property lines where a five-foot setback is required by Code and a reduction in the number of
Code-compliant parking spaces provided to 31 where a minimum of 34 is required by Code.
The applicant objects to this Ordinance.
P5) Ordinance 53-O-14, Granting a Special Use Permit for a Planned Development, 1515
Chicago Avenue, and Permits Removal of an Elm Tree
Ordinance 53-O-14 allows the applicant to remove the existing elm tree in the rear of the
property, but the applicant must install a new 9-inch caliper tree in the southeast corner of the
property. As such, the approval requires the applicant to convert one proposed parking space
into a compact space and come to an agreement with the adjacent property owner for one
Memorandum
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parking space on the adjacent property to the south to also be converted to a compact
parking space to accommodate the new tree. Should the applicant not be able to come to an
agreement with the property owner to the south, the Ordinance requires the applicant to pay
a $5,000 fee lieu of the tree installation towards Urban Reforestation Fund. Ordinance 53-O-
14 also includes four site development allowances: a zero-feet parking setback from the
north, south and east property lines where a five-foot setback is required by Code and a
reduction in the number of Code-compliant parking spaces provided to 33 where a minimum
of 34 is required by Code. The applicant concurs with this Ordinance.
The proposal meets all other zoning requirements for the D4, Downtown Transition District
and is consistent with the surrounding land uses. The proposal meets the standards for
approval of Planned Developments.
Summary
Background:
The petitioner is requesting a Planned Development approval to construct an eight-story
extended stay hotel (Hyatt House) located at 1515 Chicago Avenue. The property, located on
the east side of Chicago Avenue approximately 125 feet south of Davis Street, is currently
vacant. The one-story office building and a surface parking lot previously located on the site
were demolished in 2013. The proposed extended stay hotel will provide amenities to guests
staying for an extended period of time with the average guest stay just over five days.
The property is located in the D4, Downtown Transition district, and is surrounded by the
following zoning classifications:
North: D4 Downtown Transition District
East: R6 General (Multi-family) Residential
South: D4 Downtown Transition District
West: D4 Downtown Transition District
The uses surrounding the site include a two-story building to the north with several
commercial tenants including Giordano’s restaurant, and a two-story office building to the
west occupied by AT&T. Several eight-story multi-family residential buildings are located to
the east while a four-story mixed use building (Chaumont) and a seven-story multi-family
residential building are located to the south.
Proposal:
Site Layout
The proposed eight-story hotel would include 114-rooms with up to 33 Code-compliant
parking spaces and one or two compact parking spaces. The two-story base of the building is
located north-south along Chicago Avenue with the surface parking lot located in the rear of
the building. Floors 3-8 are located in the tower of the building with an east-west orientation
along the center of the property.
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The proposed first floor would include the lobby, open lounge area and the front desk near
the main entrance. The south portion of the first floor is devoted to conference rooms and
meeting space while a hotel bar/restaurant space is located along the north side of the first
floor. The hotel bar/restaurant space is open to the public. Both ordinances include a
condition recommended by staff that the hotel bar/restaurant space must have a separate
wall sign. The trash enclosure and a loading dock are located on the north side of the
building while a rear entrance provides access to the parking lot in the rear.
The second floor will house a state-of-the-art fitness room and an indoor hotel pool along the
south side of the 2nd floor, while an outdoor terrace will occupy the northern portion of the
2nd floor. Floors 3-8 will include a total of 114 rooms most of which are outfitted with small
kitchenettes. The proposed building would be 85 feet tall which matches the maximum height
permitted by Code. A decorative hotel flag ¨hat¨ feature located above the roofline is
permitted and will extend up to 99.5 feet.
The exterior of the building would be constructed of brick. A metal cladding will accentuate
the northwest corner of the building. Additionally, windows would include a limestone lintel or
a horizontal belt course. The top of the building would include a horizontal limestone band to
define the top of the building.
Parking and Traffic
The petitioner is proposing to permanently eliminate two metered on-street parking spaces
along Chicago Avenue to accommodate a loading area for hotel guests in front of the main
entrance. Both ordinances include a condition that the applicant must pay a one-time lump
sum payment of $69,405 for the loss of the two metered parking spaces. Typically, staff
negotiates with the developer to pay a one-time lump sum payment instead of the annual
payments for the loss of the parking spaces. Staff uses a formula that establishes a present
value for the 20 years worth of payments. In this case, the total amount for 20 years equals
to $69,405. However, the applicant has agreed to pay $10,000.
The parking lot in the rear is accessed via one full driveway access off of the 16-foot wide
east-west alley on the north side of the property and one full access driveway off of the north-
south 20-foot wide alley on the east side of the property. Additionally, seven parking spaces
have direct access off of the alleys.
If the applicant is required to preserve the existing elm tree in the rear, Ordinance 47-O-13
includes a requirement to eliminate three proposed parking spaces nearest to the tree to
increase the likelihood of the tree survival during and after the construction. As such there
would be a total of 31 Code-compliant parking spaces and one additional compact space for
a total of 32 parking spaces on the site.
If the applicant is permitted to remove the tree, but is required to install a new 9-inch caliper
tree in the southeast corner of the site, Ordinance 53-O-13 includes a requirement to convert
one parking space into a compact space to accommodate the new tree. As such, there would
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be a total of 33-Code-compliant parking spaces and two compact spaces for a total of 35
parking spaces on the site.
Per Zoning Ordinance, a minimum of 34 Code-compliant parking spaces are required.
The compact space in the northwest corner of the site enables 30-foot long delivery trucks to
enter the east-west alley off of Chicago Avenue and proceed northbound towards Davis
Street to exit. As a condition of the approval, the petitioner will install a “no-right” turn traffic
sign at the intersection of the alleys to prohibit delivery trucks from making southbound
movements. The petitioner will also install a ¨one-way¨ traffic sign for the east-west alley near
Chicago Avenue and a “do-not” enter sign near the intersection of the alleys to designate the
east-west alley for eastbound traffic only. The alley currently functions as a two-way alley.
The 20-foot wide north-south alley will remain used for two-way traffic.
Compliance with the Zoning Ordinance
The proposed hotel is a permitted use in the D4 zoning district. The proposed development
includes a total of more than 20,000 square feet of floor area (78,729 square feet of gross
floor area proposed) and as such the approval of the planned development is required.
A total of four site development allowances are required as indicated in the table below.
Site Development Allowances Required Ordinance
47-O-13
Ordinance
53-O-13
Open parking space setback from the north
property line
5 ft. 0 ft. 0 ft.
Open parking space setback from the
east property line
5 ft. 0 ft. 0 ft.
Open parking space setback from the south
property line
5 ft. 0 ft. 0 ft.
# of Parking Spaces Provided 34 31 Code-
compliant +1
compact space
33 Code-
compliant + 2
compact space
The proposal will meet all other bulk requirements of the zoning ordinance as indicated in the
table below:
Extended Stay Hotel - 1515 Chicago Avenue Required Proposed
Building
Front Setback 0 ft. 0 ft.
Side Setbacks (north and south) 0 ft. 0 ft. north and south
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Rear Setback 0 ft. 0.66 ft.
Parking
Front Setback Not permitted N/A
Side Setback 5 ft. 0 ft. north and south
Rear Setback 5 ft. 0 ft.
Height 85 ft. 85 ft.
FAR 4.5 3.49
Loading docks 1 1
Standards of Approval
The proposed Planned Development must meet the standards of approval outlined in
Sections 6-3-5-10, 6-3-6-9 and 6-11-1-10 of the Zoning Ordinance. Based on the analysis
indicated above, the proposed planned development meets the standards of approval. The
proposed building meets all zoning requirements except for the four site development
allowances indicated above. However, the proposed site development allowances are
necessary to create an infill development on an underutilized site with a desirable use to
achieve the public benefits indicated below. Additionally, the proposal is consistent with the
Design Guidelines for Planned Developments, 2000 Comprehensive General Plan and
surrounding zoning classifications and land uses.
Public Benefits
Per Zoning Ordinance, all Planned Developments must provide public benefits to the
community. The proposed project is an infill development on a vacant site that will generate
new property tax and hotel tax for the community. The applicant presented the plans at two
neighborhood meetings and met twice with area architects in addition to number of meetings
and conversations with staff to address neighborhood concerns and provide a design that will
have a positive impact on surrounding uses and residents.
The City staff has negotiated and the applicant has agreed to the following public benefits:
1. Payment to the city for the loss of two parking spaces to be lost during construction
activities. ($2,784.60 per parking space for each year in which the construction takes
place)
2. A one-time lump sum payment to the City for the permanent loss of two on-street
parking spaces. The developer has agreed to a $10,000 payment, however staff
recommends the dollar amount be increased to $69,405.
3. Installation of the streetscape improvements to Chicago Avenue along the subject
property including installation of three new six-inch caliper trees to replace the two
existing trees that will be eliminated along the street.
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4. The applicant will construct a green roof on the two-story portion of the building south of
the main entrance and submit a two-year maintenance plan for the green roof.
5. The applicant will repave the east-west alley by way of 1”-2” overlay per the proposed
development plans. The scope will include patching potholes before the overlay, but not
the reconstruction of the alley.
Additionally, the following public benefits are included in the ordinances:
6. The applicant must hire a minimum of five, with a goal of ten, Evanston residents to
work at the site during construction. This requirement is included in both Ordinances.
(The applicant does not concur with the requirement to hire a minimum of five Evanston
residents, but concurs with the goal to hire ten Evanston residents.)
7. The applicant must preserve the existing elm tree in the rear of the property and install
porous pavement material in the southern portion of the parking lot (Ordinance 47-O-13,
applicant objects to this option), or install a new 9-inch caliper tree in the southeast
corner of the property or pay a $5,000 fee in lieu of tree installation towards Urban
Reforestation Fund (Ordinance 53-O-13, applicant concurs with this option).
Compliance with the Design Guidelines for Planned Developments
The proposed building is consistent with the Design Guidelines for Planned Developments.
Additionally, the proposal was reviewed and approved by the Site Plan and Appearance
Review (SPAARC) committee on February 12, 2014 (minutes attached). The proposed
building will complement surrounding properties and add to Evanston’s unique identity. The
overall building mass and scale is similar to that of surrounding eight-story residential
buildings while the building base along Chicago Avenue fits within the two-story building to
the north and a four story building to the south.
The proposed red brick and metal cladding materials are appropriate given the surrounding
building materials and will require minimal maintenance. The loading area and garbage
dumpster area will include fence screening with access from the east-west alley away from
the public street. The open surface parking lot in the rear of the property with access from the
alleys is desirable and meets the location guidelines for downtown developments.
Compliance with the Comprehensive Plan
The proposed extended stay hotel is consistent with the 2000 Comprehensive General Plan.
The Plan includes specific goals and objectives to enhance and preserve the residential
areas while promoting the growth and redevelopment of underutilized business, commercial
and industrial areas in Evanston.
The Plan calls for diverse range of business and commercial areas with an attractive,
convenient and economically vital center of diverse activity. The proposed hotel is a
permitted and desirable use in the D-4 district. The proposed use will fill a void in the market
place as there are no other extended stay hotels in the near north suburbs of Chicago. The
hotel guests will also add to the daytime population of the downtown and further contribute to
its vitality.
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Legislative History
March 12, 2014 – The Plan Commission made a positive recommendation to the City Council
by a vote of 5:0. The Commission recommended the City Council make a decision if the
applicant must preserve the existing elm tree in the rear of the property, plant a new tree
instead or pay a fee in-lieu of the tree installation. The Commission found the proposed
parking lot in the rear of the building with seven parking spaces having a direct access off of
the alleys is appropriate considering the downtown location of the site and the fact that
surrounding properties have similar parking arrangement and access off of the alley. The
Commission concluded by saying the proposed use is an excellent fit for the site and the
proposed building design will complement surrounding uses and properties.
Attachments
Click here for the following attachments:
http://cityofevanston.files.wordpress.com/2014/04/p4-and-p5-planned-development-1515-
chicago-ave-4-8-141.pdf
Ordinance 47-O-14
Ordinance 53-O-14
Items submitted by residents at Plan Commission meeting
Plan Commission Meeting Minutes-Draft, March 12, 2014
SPAARC Meeting Minutes 02.12.2014
Construction Staging Plan
Project LEED Checklist
Click here for the Plan Commission packet, March 12, 2004:
http://www.cityofevanston.org/assets/03.12.14%20PC%20Packet.pdf
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For Planning & Development Committee meeting of April 8, 2014 Item PD1
Evanston Housing Corporation Update
For Communication
To: Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing and Grants Administrator
Mary Ellen Poole, Housing Planner
Subject: Evanston Housing Corporation Update
Date: March 27, 2014
Recommended Action:
No action is recommended, staff is providing a status update.
Background:
The Evanston Housing Corporation (EHC), a not-for-profit housing mortgage
corporation, was formed in 1987 by six banks and the City of Evanston. The purpose of
the organization was to make loans to first-time and/or low-to-moderate income
households in Evanston who would not qualify for mortgages in the private market. The
banks and the City pooled funds to establish a revolving loan fund. The EHC board of
directors is composed of a representative from each of the member banks, Bank of
America, BMO Harris, Charter One, Chase, Citibank, and Northern Trust, and three City
representatives, the Mayor, City Manager or his designee, and the Chair of the Housing
and Homelessness Commission.
Since its inception, EHC has helped over 50 people become homeowners. Historically,
EHC loans were bundled and sold on the secondary market and the proceeds used to
make additional mortgages. City staff in the Community Development Department was
responsible for management of the corporation, including scheduling and staffing
meetings, underwriting loans and presenting them to the board for approval.
With the collapse of the real estate market in 2007-2008, EHC was unable to sell the
last loan portfolio because investors considered it too risky due to the nature of the
borrowers. EHC was left holding this portfolio and responsibility for servicing the loans
fell to Community Development staff. The portfolio consisted of 28 loans with 14
borrowers. Each borrower had two loans with a maximum loan to value of 97%; the first
loan comprised 80% of the total loan amount and had an interest rate ranging from 6-
8%. The second loan was for the remaining 20% of the total loan amount at 0% interest
and required no payments for the first five years.
Memorandum
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Due to the significant drop in property values, many of the borrowers found their loan
principal amount exceeded the value of their property. This has made it difficult to
impossible for them to refinance and take advantage of lower interest rates. A single
borrower refinanced in 2013, so the portfolio currently comprises 26 loans with 13
homeowners. Other borrowers are interested in refinancing or selling their properties
but have been unable to do so, most often because their loan to value is too high. Three
borrowers are delinquent and have been unable to qualify for programs such as HARP
and HAMP that were designed to help underwater homeowners.
EHC membership also changed during this period, as original member banks, including
LaSalle, were acquired and the bank representatives on the EHC board changed or
lapsed. On March 5, City staff convened the first board meeting with a quorum in
several years. Representatives from five of the six member banks were in attendance;
Marty Lyons was the City Manager’s representative. Members were provided
information about the status of the portfolio and discussed the future of EHC. The
general consensus among bank members was there was little to no interest in
continuing the corporation.
The board agreed on the following actions to help inform future discussion relating to
the management and disposition of the loan portfolio and next steps for the corporation:
• The board approved unanimously the consolidation of EHC funds at Charter One
and Harris Bank into the accounts at Chase Bank to streamline operations.
• The board voted unanimously to obtain appraisals for all properties in the EHC
portfolio in order to establish its value and provide information to inform options
for disposition of the portfolio if EHC were to be dissolved.
• The board directed City staff to contact nonprofits, including Neighborhood
Housing Services and Mercy Housing, to assess their interest in taking over
responsibilities for servicing and/or acquiring the portfolio.
The board also voted to amend the corporation by-laws to allow members to attend
meetings via teleconference in order to ensure quorums at future meetings. Many of the
bank representatives’ offices are not in Evanston; one is not in Illinois.
Next Steps
The next EHC board meeting is scheduled for May 14, 2014. Agenda items include:
• Election of officers
• Review of property appraisals and LTV by property
• Summary of discussions with nonprofit servicing/financing entities
• Input from the member banks regarding their position regarding dissolution of EHC.
Staff will update City Council by year-end 2014 regarding the status of EHC and
whether dissolution is being pursued.
Attachments
Minutes of the March 5, 2014 EHC board meeting
Page 2 of 2
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Evanston Housing Corporation (EHC) Board Meeting
Minutes of March 5, 2014 – 3:00 p.m.
Aldermanic Library - Lorraine H. Morton Civic Center
MEMBERS PRESENT: M. Ciaccia, A. DeCoux, L. Durr, J. Haines, M. Lenhardt,
M. Lyons , M. Utterback,
OTHERS PRESENT: R. Cook
STAFF PRESENT: S. Flax, M. Masoncup, M. Muenzer, B. Newman, M.
Poole
MEMBERS ABSENT: Kevin Kane, Chair of Housing & Homelessness
Commission
Julie Chavez, Bank of America
PRESIDING OFFICIAL: M. Lyons
I. CALL TO ORDER / INTRODUCTIONS
Mr. Muenzer called the meeting to order at 3:05 p.m.
Mark Muenzer, Director of Community Development, introduced himself and
explained that the Community Development Department has many different
facets and activities, one of which is the Evanston Housing Corporation
(EHC), and expressed his appreciation of the board members for being at the
meeting, as they discuss the activities of the corporation and plans going
forward and eventually dissolve it. He introduced Mary Ellen Poole and
thanked her for her work on the project. Present at the meeting:
Michael Utterback, Vice President, Community Development Lending, RBS
Citizens Bank/Charter Bank
Andrew DeCoux, Director, Citi Community Capital, Municipal Securities Division
Lindsay Durr, Vice President, Corporate Social Responsibility, Northern Trust
Michael Ciaccia, Vice President, Corporate Social Responsibility, Northern Trust
Jane Haines, Vice President, Asset Management, BMO Harris Bank
Mark Lenhardt, Executive Director, Housing Investments, J.P. Morgan
Marty Lyons, Assistant City Manager and CFO, City of Evanston
Mark Muenzer, Director of Community Development, City of Evanston
Michelle Masoncup, Attorney, City of Evanston
Russ Cook, EHC Auditor
Sarah Flax, Housing and Grants Administrator, City of Evanston
Mary Ellen Poole, Housing Planner, City of Evanston
II. DECLARATION OF QUORUM
Ms. Poole declared a quorum
DRAFT –
NOT APPROVED
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III. ELECTION OF CHAIRPERSON AND BOARD OFFICERS
Ms. Masoncup explained that a chair must be elected to direct the meeting
and that the board currently has no officers. Mr. Lyons said he had been
asked to volunteer to chair the board.
Ms. Masoncup explained that according to the by-laws there are six member
banks of a nine member board. Representatives from the City makes up 3 of
the 9 members, who are the Mayor, City Manager or his designee which is Mr.
Lyons, and the Chair of the Housing & Homelessness Commission, who could
not be present. She explained that there was a quorum present and a chair
should be elected first, then the chair will take nominations from members,
who may nominate themselves for four offices: President, Vice President,
Treasurer and Secretary and someone may serve as two different officers.
Jane Haines, Vice President, Asset Management, Community Investments
Group, BMO Harris arrived at the meeting and introduced herself.
Mr. DeCoux moved to nominate Mr. Lyons for Chair of the EHC Board,
seconded by Mr. Lenhardt.
The Board voted unanimously, 6-0 to elect Mr. Lyons as Chair.
Chair Lyons said the first item of business would be election of officers. Ms.
Masoncup said there is no direction in the by-laws regarding the election of
officers, so she suggested that all of the nominations should be made and then
the vote should be taken on all officers.
Chair Lyons asked whether the issues facing the corporation should be
discussed before the vote on officers is taken. Ms. Masoncup agreed to
discuss the issues first. Mr. Muenzer added that City staff would be doing
most of the work involved in resolving the issues.
IV. BYLAWS AND BACKGROUND
Ms. Poole explained that the corporation was founded in 1987. Its main
purpose was to help lower income and first time homebuyers become
homeowners. It served the purpose very well for many years. Many loans
were made, then bundled and sold. The loans were always structured in an
80/20, so each homebuyer had 2 loans: the first loan would be 80% of the total
amount loaned with interest at about 6-7%. The remaining 20% was lent at 0%
with no payments for the first 5 years. This made it very affordable for many
first time homebuyers. She explained that the “HOME Loan” column in one of
the spreadsheets represents 5 of the 13 borrowers that have an additional City
subsidy called the HOME Program, where they may have a 3rd and/or 4th
position loan that was originated through the City’s HOME Program. This is
usually a purchase price subsidy and/or down payment assistance, so some of
the EHC borrowers actually have 4 loans.
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Ms. Poole explained that this initial explanation would be a very high level
overview with the intent that going forward, at each subsequent meeting, there
will be more detailed analysis.
V. BANK ACCOUNTS
Ms. Poole explained that there are currently seven bank accounts at three
different banks: Charter One, Harris and Chase. There are four accounts at
Chase that are transactional, and all banking and property tax payments are
done through these accounts. Ms. Poole said it would make sense to have all
of EHC’s accounts at Chase and she was hoping the board would vote upon
this, which also will help with consistency of signatory powers when staff and
board turnover occurs.
Mr. Utterback said he is fine with moving all of the accounts to Chase
because Charter One will be leaving Chicago. He said he will not be able to
attend subsequent meetings because he will no longer be with Charter One,
which is managed out of Boston. In fact, they would like to know whether
their representative can attend via conference call. Ms. Poole said the
request for teleconference meetings would be addressed at this meeting.
Mr. DeCoux moved to consolidate all of the funds to the Chase
accounts, seconded by Mr. Ciaccia.
Chair Lyons clarified that the City’s reason for recommending the
consolidation is that four of the seven accounts are already at Chase Bank
and they are transactional accounts so all of the closing and escrow accounts
are already there. Mr. Cook added that there are also a couple of money
market accounts at Chase. There is a sweep account and a second account
designated as the escrow account, but without any known regulation
requirement, it would make sense to just keep the sweep account with the
operating account attached to it and checks would be cut out of the operating
account, attached to the sweep account, which pays the interest, instead of
having several money market accounts.
The Board voted unanimously 7-0 to consolidate the funds to the Chase
accounts.
VI. FINANCIAL STATEMENTS
Mr. Cook explained that he has been the auditor since 1993. He said this
year he and Ms. Poole decided he should do a compilation. An audit had
been done before 2011 but this year there was no board meeting and he
could not obtain representation letters, etc., which are not required for a
compilation report. He said the report is sufficient to show the mortgages
and cash in the bank.
Mr. Cook explained that the issue is the status of the loans. He said there
has never been an evaluation of housing values versus mortgage since
the housing market crash and he expects that many are upside down. He
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added that the compilation report does not rise to this level of opinion. He
said the financial statements are straightforward, showing the cash
outstanding and the value outstanding in the mortgage loans, shown in
page 30 of the compilation report.
Mr. Cook explained that “Liability of Accrued Interest” is basically the
money due to the banks as of 12/31/2012, the City’s management fees,
based on the value of the portfolio, accrued accounting fees and tax
escrow.
At Chair Lyons inquiry regarding the liability, Mr. Cook explained that the
accrual periods for accrued interest are one year periods. He explained
that the profit is split up on a pro rata based on their participation, so the
investment income statement will show zero every year because all of the
money gets paid out to the investor members.
Ms. Poole explained that disbursements were made in 2011 and she
would be disbursing payments from 2012 and re-disbursing some un-
cashed payments from previous years at the end of the meeting. 2013
disbursements have not been calculated yet.
Mr. Cook explained that the $87,922 in interest is disbursed to the investor
banks on a pro rate basis based on their participation.
At Mr. Lenhardt’s request, Mr. Cook explained the balance sheet. As of
12/31/12:
Liabilities
Cash: money sitting in the cash account from principle payments
Cash investments: CD’s, money markets, near term liquid assets
Loans: 1st and 2nd mortgage as discussed
Liabilities: accrued interest, management fees, Series C
Note payable: corresponding assets of the member banks
Secured promissory notes payable: City’s investment from the Mayor’s
Special Housing Fund (years ago, per Ms. Flax)
Mr. Lenhardt confirmed that their investments are considered notes
payable, so this is a zero equity partnership. He asked whether there had
been any consideration of cash investments being re-distributed back to
member banks. Mr. DeCoux noted that there is a statement in the by-laws
that says upon dissolution, everything goes back to the City.
Chair Lyons asked if there are questions regarding the detail in the loan
sheets. Mr. Cook explained that the trial balance provides all the detail in
the general ledger. Chair Lyons noted that the Mortgage Balance
Analysis (page 40), that states what is owed, ties back to the financial
statement. Mr. Cook explained, regarding the mortgage statements, that
no late fees have been applied in 2012 because there has been so much
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inconsistency in how the borrowers have been charged and the amounts
they have been charged.
At Mr. Lenhardt’s inquiry, Ms. Poole explained that the terms vary but
most are 30 years at 6-7%; their second mortgages are at 0%. Most were
done in the early 2006 through 2008, so the rates were market. Ms. Poole
added that an important part of the meeting’s discussion is that historically
they were bundled and sold repeatedly, but the City has not been able to
sell them since 2008, and the City has consequently ended up in the
business of servicing the loans, which was never intended.
Mr. Cook explained that the Escrow Analysis shows the homeowners’
escrow balances, several of whom are under water, with a total of $12,000
in underwater escrow balances. Ms. Poole noted that this is through
12/31/12, and the number will be different for 2013, which is in the process
of being updated.
Mr. Cook explained that the detail of bank deposits shows where the late
fees are moved to the escrow account. He explained that the interest was
pulled from Loan Ledger, the City’s loan management software, and
generates the interest income for the year.
VIII. STATUS OF PORTFOLIO
Ms. Poole explained the portfolio:
Page 53: Lists the 13 borrowers, only 3 of whom are in default or seriously
delinquent; the majority having an escrow deficit. Ms. Poole noted that a
high level of analysis would be reviewed but at the bottom of each page
are potential solutions. However, she would not be reviewing individual
homeowners at this meeting, but one of the recommendations is to have
the discussion of how to move forward. Ms. Poole noted that the 14th loan
listed had successfully refinanced with Bank of America in 2012. Many
homeowners have inquired about this option.
Page 54: Explains the B loans, or second mortgages
Page 55: Lists the current loans that are on time and are current and
clean, they just have escrow deficits, of which there are 2 borrowers
Page 59: Shows a detailed analysis of escrow: includes every amount the
borrower paid, minus the taxes paid on their behalf (the only types of
payments made on their behalf); another column has a 6 month reserve
which was deducted to arrive at their surplus; the borrower could get a
check back as this represents a true surplus, or if it is a deficit, to get them
to their 6 month cushion. The detail shows that six loans are current and
don’t have late fees or any other issues other than the escrow deficit. She
noted that they are moderate income, first time home buyers, that she
does not believe would have the capacity to write a check for $5,000. She
said she has entered possible solutions, but she is looking to the investor
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bank representatives for their expertise and that this will be the discussion
in the next step, with the drill down of the portfolios.
Ms. Poole added that two owners are renting their homes and have asked
for short sales, one of whom lives in New Jersey. One was board
approved and one was staff approved. This will be part of the loan
structuring modification discussion.
Page 57: Lists those current with late fees and in escrow deficit: pulled
because it impacts the loan ledger. Since the City has been servicing the
loans, for many reasons, many late fees were incorrectly assessed or
applied to accounts with wrong amounts or wrong dates and for each
month, the inconsistencies effect their principal and interest, as well as the
investors’ incomes if they are tampered with, so they recommend, if late
fees are applied and paid, leave them; if they were applied incorrectly and
inconsistently and paid, to apply them to the escrow account to help pay
down the escrow deficit. This could impact the homeowners’ tax returns.
Page 58: Lists three delinquent borrowers, two of which have HOME loans
as well, so the City has a great interest in making sure that these are
resolved in positive way that keeps people in their homes. Recommend
serious loan modifications or short sales. Ms. Poole said she has
documentation of the homeowner’s correspondence. They have asked
Ms. Poole for short sales. The City is making every effort to do right by
their loans.
Recommendation:
The recommendation is for approval of the board for the City to work with
the home owners. This would mean perhaps getting some on a payment
plan, but Ms. Poole suggested that as banks, they may have the capacity
and perhaps mortgage products that can help the homeowners that are in
this situation. Ms. Poole said the Board would need to decide whether to
have a subcommittee or working group or if any of them have a product
that could help these people and take over. They will need to discuss how
to make it right, the endgame being to clean up the portfolio to get it in the
best working order so eventually it can be sold or figure out what the next
step would be, but in its current state, they cannot do much, and the City
is invested in doing right by these homeowners.
Mr. Lenhardt said he does not represent the commercial bank of Chase,
but they have many tax credit equity partnerships and stock partnerships
and one thing they might consider, if all agree, perhaps, is to assign their
interest to another 501C3 to take this forward and let them do what they
do best with whatever home ownership programs they might have
available. He said he and Beverly Meek discussed possibly connecting
with Mercy Housing or a local organization that the City participates with,
transfer the partnership and let them fix the assets and liabilities so they
can do what they intended from the beginning, which is to expand home
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ownership opportunities to moderate income, first time homebuyers. At
Ms. Poole’s inquiry, Mr. Lenhardt clarified that he meant not particularly
fixing it first, because he does not have the expertise to fix them that an
entity that specializes in this has. Mr. Decoux agreed and suggested that
someone like NHS may potentially be interested. It would make sense for
them to consider it. He said, much like Mr. Lenhardt, he specializes in
multi-family. He said he does not believe that most of the homeowners
will quality for refinancing, unfortunately. He said most of them are
probably stuck and it just needs to be serviced properly.
Chair Lyons asked whether, regarding the income statement, the
participants would be willing to devote part of the income statement to pay
the administrator to fix it and create an exit strategy, though he is not sure
that the City is exiting. He asked for clarification of the proposed
relationship with a Mercy Housing-type-entity, whether Mr. Lenhardt
meant to get the $100,000 down, since the home owners are having
trouble with the $100,000. Mr. Decoux suggested finding out whether
there is interest from NHS or Mercy or others and they may have a
different idea on how they would propose to take it over; maybe it would
just simply be assigned to them and they take over.
Chair Lyons said he would entertain a motion that City staff be directed to
open discussions with potential takeover organizations and report back at
the next meeting.
Mr. Lenhardt moved to direct City staff take over assumption of the
duties of the corporation by another party, whether in the form of by
fee or assignment, and report back.
Mr. Lenhardt added if there are fees and expenses involved with the
process, City staff would be reimbursed to some extent for the
administrative costs in searching and everything else involved, that these
assets could be used to further that end.
The motion was seconded by Mr. Decoux.
Chair Lyons said staff would present an estimate of expenses before
spending.
The Board voted unanimously, 7-0, in favor of the motion.
Mr. Decoux said if another entity services the loans, the corporation is not
really being dissolved, so perhaps the discussion should go further into
what their interest would be in actually acquiring the portfolio. Ms. Poole
agreed and asked that they make sure that the board is in approval with
doing what it takes to keep the home owners in their homes. She does
not want to feel like it is being sent off, and they all get foreclosed on.
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Mr. Decoux said another option would be that the investor banks simply
assign all their interest to the City: where they have a servicer, the
corporation is dissolved and NHS or someone manages it for EHC, and
the investment goes into the EHC fund. He said it seems like the best
solution that the investor banks assign their interest to the City.
Chair Lyons said it would be added to the list of options. He requested of
those present that if they are not their individual institution’s residential
mortgage representative that they check before we start to divest, whether
they need approval from someone else at the bank, in case they are
putting into their Federal form “X” every year. We don’t want to do
anything you are going to hear about later. Mr. Decoux said they have
written off the full amount of their investment. Mr. Utterback said they
have written theirs off too. He doesn’t believe they are reporting anything
other than additional income when they do get the disbursements. Ms.
Poole asked for a letter from each bank. Mr. Ciaccia said they currently
reflect the balance of the loans but they have been requested to take it off
the loans and report it as an investment. Ms. Haines of BMO Harris said
they hold it as an investment and all of their payments have brought down
the balance, so they still have a balance, so there would be a process
before it would be assigned.
Mr. Lenhardt asked what the actual collateral value is of the portfolio. The
board discussed getting appraisals for the properties as the next step to
refinancing and it should be the next step for understanding the true value
of the portfolio and in deciding whether the banks will assign their
investment shares. Ms. Poole said she has access to appraisers who can
do the job. Ms. Flax said they procured carefully on the appraiser they
used for the NSP2 process. Ms. Poole confirmed that 13 appraisals would
be needed.
At Ms. Dunn’s inquiry, Ms. Masoncup said she would find out whether the
City as a non-profit is subject to government regulations.
Mr. Lenhardt said in-house Council at J.P. Morgan Chase will review the
by-laws but if in fact, it says that all the assets revert to the EHC or a
501C3, and there is no upside or downside, then they don’t necessarily
need appraisals.
Chair Lyons clarified that it is the income stream they are forfeiting. Mr.
Lenhardt added, “any assets, after paying liabilities.”
At Ms. Dunn’s inquiry, Mr. Cook confirmed that the banks receive the
interest as income for the year, minus expenses.
Mr. Lenhardt asked whether, in the ultimate dissolution, the dollars would
keep recycling or if there would be a point where the investors would
reach the term of their investment and receive their money back, and
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where any assets after the investors receive their initial investment would
go. Mr. Cook said at the end of the 30 year term in 2032, all the loans are
paid off and in theory, the organization would have the cash to repay the
banks their loans.
Ms. Flax said EHC’s current extension runs through some time this year.
Mr. Cook clarified that extensions pertain, in essence, to new loans, so
they can make loans up to this time period; every time that limit is met,
they extend another 5 years and sell the portfolio off, so they have a new
influx of cash, and they extend the time period.
Mr. Lenhardt clarified that the $800,000 on the balance sheet represents
the investments that were recycled but not re-deployed. Ms. Poole said
originally it was like a revolving loan fund and they stopped the revolving
so they are holding the cash for now. Mr. Lenhardt said the re-disposition
of that might require a closer look in relation to the overall LP interest.
Chair Lyons asked Ms. Poole if EHC has any previous financial
statements going back to when the last bundle was sold. Ms. Poole said
she will look for them. Chair Lyons suggested that whether the $800,000
could be used to make new loans would be part of an exit strategy
discussion. Ms. Poole asked whether NHS or Mercy could do the
origination if they took over.
Mr. Cook said the minutes show that they would get down to a certain
level, such as $800,000, and they would start the process of trying to sell
the portfolio to get new funds in, in order to make new loans. Ms. Poole
asked whether anyone was interested in buying the portfolio.
VIII. NEXT STEPS
Mr. Lenhardt proposed a motion for staff to get a price for the appraisals to
be approved by the Board by email.
Ms. Masoncup said the by-laws would need to be amended to allow the
board to participate in a meeting by conference call.
Chair Lyons said staff would provide the results of their findings regarding
appraisals for all 13 properties, but the board needs to vote upon
authorizing the expenditure. It could be specified as not to exceed a
certain amount and the City will notify the board if they cannot get it done
within the approved amount. Ms. Flax said they are approximately $350
each, so the cost would not exceed $5,000.
Mr. Lenhardt moved to approve City staff’s attaining 13 appraisals of
the current loan portfolio at a price not to exceed $5,000, seconded
by Mr. Uttterback.
The Board voted unanimously, 7-0 to approve the expenditure.
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Ms. Poole will strive to have the appraisals done and the results
distributed before the next meeting, which had been proposed for July
30th, 2014.
Ms. Poole said staff would continue to service the loans as they have
been prior to the next meeting because if it is going to be sold or assigned,
as it doesn’t make sense to devote staff time to cleaning it up prior.
Ms. Poole confirmed to Ms. Dunn that the 1st installment 2012 tax bills
have been paid. At Ms. Dunn’s inquiry, Ms. Poole said she is obtaining
proof of the homeowners’ insurance as a compliance matter but that EHC
does not escrow for it. Chair Lyons said he does not want City staff to
wind up getting everyone into compliance if it is going to be decided that it
is going to sold. If it is sold, the insurance will need to be in place but if it
is assigned to NHS or Mercy, it may not be required.
Mr. Decoux suggested meeting before July 30th. Chair Lyons suggested
that the appraisals must be ready by the next meeting and Ms. Poole said
she will provide the appraisals to the members before the next meeting.
Ms. Flax estimated that the appraisals could be done in approximately a
month.
The Board discussed having the next meeting on Wednesday, May 14th
at 3:00 p.m..
Ms. Masoncup explained that the current by-laws do not provide for a tele-
conference meeting, nor do Robert’s Rules, so the by-laws need to be
amended to provide for teleconference and how a quorum would be
established, whether it would be physical or not, and a notice must be on
the agenda before it can be amended, but as counsel, she advised that at
this first meeting, this requirement can be waived if the members seek to
waive it and a motion can be made to provide for teleconferencing.
Mr. Lenhardt moved to waive the rule regarding notice for
amendments to the by-laws as noted by the City Attorney, seconded
by Mr. Utterback.
The Board voted unanimously, 7-0 to approve the motion.
Mr. Decoux moved that the board should provide for
teleconferencing with no physical quorum required, and a draft
amendment to the by-laws will be prepared and fully approved,
seconded by Mr. Utterback.
Chair Lyons set the meeting date of the next meeting for May 14 th at 3:00
p.m. in the Aldermanic Library, for staff, unless otherwise noticed by email.
Chair Lyons asked whether there was any other business that any
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member of the board would like to bring forward.
Mr. Decoux suggested a communication regarding some issues that were
shared via the emails and Ms. Flax agreed. Ms. Poole agreed that the
appraisals are an important first step. Chair Lyons stated that the board’s
direction is for staff to reach out to current loan recipients as to the status
of their loans and the impending appraisals and plans. Mr. Decoux
agreed that the ones who reached out for short sale should be notified that
some resolve is being planned.
Chair Lyons noted that the officers had not yet been appointed and it
would be addressed at the next meeting. Ms. Poole asked whether she
should do research on NHS or Mercy or is she to wait for the appraisals.
IX. ADJOURNMENT
Mr. Utterback moved to adjourn, seconded by Mr. Lenhardt.
The meeting was adjourned at 4:20 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of April 8, 2014 Item H1
Business of the City by Motion: Township Payroll and Bills for March 2014
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Wally Bobkiewicz, City Manager
Subject: Township of Evanston March 2014 Bills
Date: April 4, 2014
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of February
2014. The total approved to be paid is $$161,396.49.
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures require Township Trustees approval.
Attachments:
February GA Accounting Report
February Client Monthly Medical Report
February Client EAS Monthly Report
February/March GA Office Depot Bills
Memorandum
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For City Council meeting of April 8, 2014 Item H2
Business by Motion: Evanston Animal Care and Control Operations
For Action
To: Honorable Mayor and Members of the City Council
Members of the Human Services Committee
From: Wally Bobkiewicz, City Manager
Subject: Evanston Animal Care and Control Operations
Date: April 4, 2014
Recommended Action:
It is recommended that the City Council: 1) receive this report; 2) approve the City of
Evanston Animal Control Policy; 3) approve the Volunteer Animal Organization
Partnership Policy; 4) direct the City Manager to create an Evanston Animal Shelter
Fund to receive donations for the Animal Shelter; 5) introduce Ordinance 54-O-14
creating the Evanston Board of Animal Care and Control; 6) receive and file report from
Corporation Counsel on legal options regarding donations received to support the
Evanston Animal Shelter; 7) provide direction to City Manager regarding City
reimbursement of costs regarding volunteer rescue activities.
If C.A.R.E. wishes to negotiate a new one year agreement with the City pursuant to the
Animal Control Policy and Volunteer Animal Organization Partnership Policy it is
recommended that the City Council direct the City Manager to negotiate such
agreement and return to the City Council on April 28, 2014 with agreement for review
and approval.
If C.A.R.E. declines to negotiate a new agreement it is recommended that the City
Council: 1) authorize the City Manager to issue notice to C.A.R.E. ceasing relationship
with City at the Evanston Animal Shelter and to work with C.A.R.E. to vacate the animal
shelter no later than 5:00 PM Friday May 9, 2014; 2) direct the City Manager to issue a
Request for Qualifications to volunteer animal organizations to express interest in
working at Evanston Animal Shelter no later than Friday April 25, 2014; 3) direct the City
Manager to return to the City Council on April 28, 2014 with status report on these
activities.
The City has received a communication from the C.A.R.E. Board of Directors
(Attachment 1) on these matters. It is unclear to me from reading the letter if C.A.R.E.
wishes to engage in further discussions on an agreement using the policies developed
as a framework or not.
Memorandum
398 of 537
Summary:
Staff has prepared final documents to implement the various policies:
A. Animal Control Policy:
A final version of the Policy is attached which incorporate language on cat care (Section
F1) and use of donations (Section 7).
B. Evanston Animal Shelter Fund:
The City Council action would create the Fund.
C. Board of Animal Care and Control:
Ordinance 54-O-14 would create Board.
D. Volunteer Animal Organization Partnership Policy
Final version of the policy is attached for the City Council’s consideration.
The Human Services Committee also asked that staff follow up on a few additional
issues. Memorandum is attached from Corporation Counsel Farrar on C.A.R.E.
financial issues. The Committee also asked that staff consider reimbursement to
interested volunteers who have spent their own funds to support operations at the
Animal Shelter not supported by C.A.R.E. Staff is asking for direction on how to
proceed in this matter.
Attachment:
1. April 4, 2014 Letter from C.A.R.E. Board of Directors
2. Animal Control Policy
3. Ordinance 54-O-14
4. Volunteer Animal Organization Partnership Policy
5. Memorandum from Corporation Counsel
399 of 537
Communit y Animal Rescue Effort
A Unique Shelter Matching Pets With People Since 1987
April 4, 2014
Mr. Wally Bobkiewicz
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Thank you for your e-mail of April 1, 2014 following the City’s Human Services Committee meeting on March
31, 2014. Your e-mail asked Community Animal Rescue Effort, Inc. (C.A.R.E.) for a statement of its intentions
moving forward and whether C.A.R.E.’s board of directors would engage in negotiations for a new agreement
should the City Council adopt the policies discussed at the meeting. It is unclear what you mean by the “policies”
discussed at the Human Services Committee meeting. No formal policies were proposed by the Human Services
Committee and, as you acknowledged, any such policies have not yet been adopted by the City Council. If the
City Council wishes to propose certain policies to be implemented on a going forward basis with respect to the
involvement of C.A.R.E., we would welcome that opportunity to review any such proposed policies and provide
a response to you if they are consistent with the mission of C.A.R.E.
With respect to the intentions of C.A.R.E. moving forward, our all-volunteer organization remains committed
to its long-standing mission of serving communities throughout Chicago’s North Shore and beyond, including
Evanston, by: (1) promoting and encouraging the adoption of small animals into caring home environments; (2)
promoting and encouraging the education of pet owners and prospective pet owners in the care, training and
treatment of pets; (3) promoting, encouraging and fostering any educational, research, or scientific purpose or
activity that would further the well-being of animals, great or small, wild or domestic, and (4) having our
volunteers assist the City of Evanston and certain of its departments and units to provide quality stewardship to
the animals entrusted to their care and to alleviate the animal control wardens and employees of as much routine
day-to-day activities as are permitted by regulation.
Since its founding in 1987, our all-volunteer organization has been responsible for saving the lives of thousands
of dogs and cats that were adopted and otherwise would have been euthanized. C.A.R.E. and its volunteers have
worked tirelessly, donated thousands of hours of service and provided substantial funding to further animal
rescue efforts in the communities of the North Shore, including Evanston and its animal shelter, by making
substantial improvements to the shelter, paying for routine and extraordinary medical costs for the animals,
purchasing supplies and, of course, providing additional staffing for the shelter. From the very beginning,
C.A.R.E. volunteers have worked tirelessly to create a shelter and adoption center out of what was once little
more than a city pound.
In Evanston, we are proud of the work we’ve done to find homes for dogs and cats within the community –
providing good pets that make good neighbors for everyone. It has always been our goal to ensure the safety of
our community, which of course led to controversy over the behavior testing methods we used and how they are
interpreted. It is important to point out the limit of our authority as a volunteer group: We have never possessed,
or ever wanted, the final say-so on the euthanasia of an animal. That decision lies solely with the Evanston Chief
Animal Warden, as it always has.
It is important to point out that we have always been respectful and open to ideas regarding operating
procedures at the Evanston animal shelter. We even implemented a number of changes in response, and were
open to constructive dialogue on others ways we could better align with changing opinions on the operation of
the shelter.
Sadly, meetings that were advertised as working sessions were transformed into public witch hunts, full of
grandstanding and finger pointing. As a group that came in to have a meaningful and open conversation, we
were dismayed time and again by the treatment we received at the hands of the Human Services Committee – in
particular, its subcommittee.
Perhaps most disappointing was the “draft” document we recently received from the City. Based on the
committee meeting, we thought we would receive a “vision” document that would outline new goals for the
shelter and discuss how daily operations and communication might be improved. Instead, we were given an
operational outline that required the VAO to be responsible for all for all capital costs, financing general
operations and maintaining the building, with little say in the functions of the daily work of the shelter or
the animals.
In sum, we have been extremely disappointed with the manner in which the City has dealt with our
organization, during the past several years. The last time C.A.R.E. had the privilege of meeting privately with City
representatives, we were asked to provide a description of what needed to be addressed on a going forward basis
with respect to the animal shelter. Yet, the City provided no response to C.A.R.E. on its recommendations. At this
same meeting, you and the Mayor recommended that these issues should not go to the City Council or the press,
yet the City brought these issues to the attention of the press and put them on the Human Services Committee
agenda without any discussion with us. We have tried to work with the city time and again. This instance is yet
another in our ongoing frustration with this long and needlessly rancorous process. We have submitted proposals
for improvements in our working relationship, only to receive no response. We have agreed to have private,
working sessions with the City Council, only to have the City go to the press without any input from us. Our
volunteers have tried tirelessly to reach out to city aldermen for help, but were told that their hands were tied.
After months of having our commitment, compassion and experience questioned, it seemed fruitless to
comment on a draft proposal that fell far short of addressing important and overarching issues related to the
City’s animal shelter. Accordingly, C.A.R.E. is open to forging a new, and different, relationship with the City as
we continue to grow as an independent, all-volunteer local rescue group that serves Evanston and the
surrounding communities. If the City decides that it wishes to have another organization provide volunteers for
its shelter, then C.A.R.E. will respect that decision.
Sincerely,
Community Animal Rescue Effort Board of Directors
400 of 537
C.A.R.E., P.O. Box 1964, Evanston, Illinois 60204 phone 847–705–2653 web www.care-evanston.org
shelter address 2310 Oakton Street, Evanston, Illinois 60202
April 4, 2014
Mr. Wally Bobkiewicz
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Thank you for your e-mail of April 1, 2014 following the City’s Human Services Committee meeting on March
31, 2014. Your e-mail asked Community Animal Rescue Effort, Inc. (C.A.R.E.) for a statement of its intentions
moving forward and whether C.A.R.E.’s board of directors would engage in negotiations for a new agreement
should the City Council adopt the policies discussed at the meeting. It is unclear what you mean by the “policies”
discussed at the Human Services Committee meeting. No formal policies were proposed by the Human Services
Committee and, as you acknowledged, any such policies have not yet been adopted by the City Council. If the
City Council wishes to propose certain policies to be implemented on a going forward basis with respect to the
involvement of C.A.R.E., we would welcome that opportunity to review any such proposed policies and provide
a response to you if they are consistent with the mission of C.A.R.E.
With respect to the intentions of C.A.R.E. moving forward, our all-volunteer organization remains committed
to its long-standing mission of serving communities throughout Chicago’s North Shore and beyond, including
Evanston, by: (1) promoting and encouraging the adoption of small animals into caring home environments; (2)
promoting and encouraging the education of pet owners and prospective pet owners in the care, training and
treatment of pets; (3) promoting, encouraging and fostering any educational, research, or scientific purpose or
activity that would further the well-being of animals, great or small, wild or domestic, and (4) having our
volunteers assist the City of Evanston and certain of its departments and units to provide quality stewardship to
the animals entrusted to their care and to alleviate the animal control wardens and employees of as much routine
day-to-day activities as are permitted by regulation.
Since its founding in 1987, our all-volunteer organization has been responsible for saving the lives of thousands
of dogs and cats that were adopted and otherwise would have been euthanized. C.A.R.E. and its volunteers have
worked tirelessly, donated thousands of hours of service and provided substantial funding to further animal
rescue efforts in the communities of the North Shore, including Evanston and its animal shelter, by making
substantial improvements to the shelter, paying for routine and extraordinary medical costs for the animals,
purchasing supplies and, of course, providing additional staffing for the shelter. From the very beginning,
C.A.R.E. volunteers have worked tirelessly to create a shelter and adoption center out of what was once little
more than a city pound.
In Evanston, we are proud of the work we’ve done to find homes for dogs and cats within the community –
providing good pets that make good neighbors for everyone. It has always been our goal to ensure the safety of
our community, which of course led to controversy over the behavior testing methods we used and how they are
interpreted. It is important to point out the limit of our authority as a volunteer group: We have never possessed,
or ever wanted, the final say-so on the euthanasia of an animal. That decision lies solely with the Evanston Chief
Animal Warden, as it always has.
It is important to point out that we have always been respectful and open to ideas regarding operating
procedures at the Evanston animal shelter. We even implemented a number of changes in response, and were
open to constructive dialogue on others ways we could better align with changing opinions on the operation of
the shelter.
Sadly, meetings that were advertised as working sessions were transformed into public witch hunts, full of
grandstanding and finger pointing. As a group that came in to have a meaningful and open conversation, we
were dismayed time and again by the treatment we received at the hands of the Human Services Committee – in
particular, its subcommittee.
Perhaps most disappointing was the “draft” document we recently received from the City. Based on the
committee meeting, we thought we would receive a “vision” document that would outline new goals for the
shelter and discuss how daily operations and communication might be improved. Instead, we were given an
operational outline that required the VAO to be responsible for all for all capital costs, financing general
operations and maintaining the building, with little say in the functions of the daily work of the shelter or
the animals.
In sum, we have been extremely disappointed with the manner in which the City has dealt with our
organization, during the past several years. The last time C.A.R.E. had the privilege of meeting privately with City
representatives, we were asked to provide a description of what needed to be addressed on a going forward basis
with respect to the animal shelter. Yet, the City provided no response to C.A.R.E. on its recommendations. At this
same meeting, you and the Mayor recommended that these issues should not go to the City Council or the press,
yet the City brought these issues to the attention of the press and put them on the Human Services Committee
agenda without any discussion with us. We have tried to work with the city time and again. This instance is yet
another in our ongoing frustration with this long and needlessly rancorous process. We have submitted proposals
for improvements in our working relationship, only to receive no response. We have agreed to have private,
working sessions with the City Council, only to have the City go to the press without any input from us. Our
volunteers have tried tirelessly to reach out to city aldermen for help, but were told that their hands were tied.
After months of having our commitment, compassion and experience questioned, it seemed fruitless to
comment on a draft proposal that fell far short of addressing important and overarching issues related to the
City’s animal shelter. Accordingly, C.A.R.E. is open to forging a new, and different, relationship with the City as
we continue to grow as an independent, all-volunteer local rescue group that serves Evanston and the
surrounding communities. If the City decides that it wishes to have another organization provide volunteers for
its shelter, then C.A.R.E. will respect that decision.
Sincerely,
Community Animal Rescue Effort Board of Directors
401 of 537
1 | P a g e
FINAL – 04/04/14
ANIMAL CONTROL POLICY
SECTION 1: OVERVIEW
The purpose of this Policy is to guide operations and management of the animal
control facility at 2310 Oakton Street Evanston, Illinois (the “Shelter”). The Policy
establishes a baseline on certain issues in order to provide consistency and
predictability at the Shelter and formally set expectations between the City and a
designated volunteer animal organization (“VAO”). If there are any contradictions
between this Policy and the Police SOP, this Policy shall dictate and control against the
Police SOP or any other unnamed existing policies. The categories addressed in this
Policy should not be considered exhaustive, if the Policy is silent on an issue, the Police
SOP shall prevail. Lastly, the Policy unequivocally sets forth that the Chief Animal
Warden shall make final disposition decisions for animals under the Shelter’s care.
SECTION 2: BEHAVIOR EVALUATION, TRAINING AND OVERSIGHT
A. Party Vested with Decision Making Authority for Animals at the Shelter : The Chief
Animal Warden is responsible for all decisions regarding disposition decisions for dogs
under the Shelter’s supervision. To that end, the Chief Animal Warden is the final
authority on determinations of adoption, foster care, rescue or euthanasia for a subject
animal. For dogs, disposition decisions will be based on the SAFER evaluation, written
documentation about the dog’s behavior in the kennel, and observations by Shelter staff
and volunteers. If the Chief Animal Warden believes adoption by the VAO is the best
option for the animal and VAO agrees with the decision, then the VAO may put the dog
up for adoption. If the recommendation is euthanasia by the VAO and/or the Chief
Animal Warden, the decision may be appealed to the City Manager or the Circuit Court
of Cook County.
B. Evaluation Testing:
The SAFER Test, or a similar test chosen by the Board of Animal Control (the “Board”),
must be administered by a certified assessor with a trained observer. The VAO shall
not perform behavior evaluations on dogs at the Shelter; the City shall be responsible
for administering the SAFER test and establishing criteria for performance of the
evaluation. The VAO shall pay any and all fees associated with evaluations or training
performed by professional consultants.
C. Evaluation Training:
The City will contract with the American Society of Prevention of Cruelty to Animals
(ASPCA) to conduct training at the Shelter facility for individuals that participate in
behavior evaluations. Mandatory participants in the training will include: Chief Animal
Warden, Deputy Animal Warden and any volunteers that assist with rescues. Only
individuals that participate and receive SAFER training certification from the
aforementioned training are able to conduct behavior evaluations. The City will provide
training for both current and future volunteers. The City will ensure that ASPCA
conducts regular on-site visits to the Shelter to evaluate the testing methods and
provide feedback if participants need improvement.
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D. Evaluation Logistics:
The City will coordinate with ASPCA on viable evaluation testing room sites. One
potential site to be evaluated by the City and ASPCA is the temporary usage of the
City’s recycling center given it is currently used as a storage facility and could
accommodate a space for testing. The selected VAO shall agree to pay for any building
alterations to the Shelter, purchase of a shed, or other Shelter facility concerns raised
by ASPCA. All assessments shall be videotaped and records will be maintained for a
period of 90 days. The written documentation and recordings will be readily available to
all individuals from the City, VAO or the volunteer pool that need access to the
evaluation results.
E. Evaluation Results:
The SAFER score will try to avoid designations of “pass” or “fail”, rather will inform the
Chief Animal Warden of potential options for the respective dog under review, but it will
not be sole source of information for a determination regarding adoption, future behavior
training needed prior to adoption, foster home, release to a rescue partner or
euthanasia. The Chief Animal Warden will use the feedback from the evaluation
assessor and volunteer observations of the subject dog prior to making a disposition
decision.
F. Kennel Enrichment: The City and the VAO will increase its efforts to provide
enrichment programs for all animals.
1. Cat and Kitten Enrichment: While kenneled, in Isolation, or Quarantine, cats
and kittens have limited handling contact, although they also have some interaction with
people as staff and patrons walk through the area -- usually responding to the animals
by talking to them.
Cats and kittens that are in isolation or quarantined due to suspected illness will have
limited handling contact to avoid the spread of disease. Hands will be washed between
each cat and kitten to also ensure and avoid the spread of disease. Trained volunteers
will handle these cats and kittens to ensure they stay socialized and ready for adoption
when they are deemed able to leave isolation.
Cats and kittens that are deemed healthy and adoptable will be handled by trained
volunteers to ensure they stay socialized and adoptable. The public interested in
adopting these cats and kittens will be able to handle these cats and kittens, with a
trained volunteer, in a room which has been sanitized to limit the potential for the spread
of illness.
Cats that are determined to be feral will be transferred to an approved rescue when
possible. Feral kittens will be worked with and socialized by trained volunteers. Trained
volunteers can attempt socialization with these cats if it is approved by the Animal
Warden.
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FINAL – 04/04/14
All cats will be spayed/neutered and vaccinated. Kittens will be vaccinated and then
spayed/neutered upon the vets recommendation.
2. Canine Enrichment: Enrichment helps dogs and puppies maintain their
mental, physical, and emotional health so that they remain good adoption candidates
and don’t become behaviorally at risk. All canines at the Shelter shall receive
enrichment of some variety, provided that time and resources are available. The type of
enrichment provided will vary based on the dog’s SAFER evaluation and other
observations as outlined above. Procedures will be developed to outline the potential
kennel enrichment methods to be utilized.
G. Removal from Shelter: Any and all animals at the Shelter are the property of the City
of Evanston and not property of the VAO until release. Animals are not to be removed
from the Shelter or housed off-site without the written permission of the Chief Animal
Warden or his or her designee. Any removal or housing off-site will become part of the
animal’s permanent record.
SECTION 3: VACCINATIONS AND SPAY/NEUTER
A. Vaccinations: This Policy requires vaccination of all dogs and cats within 72 hours of
admission to the Shelter, or as soon as practicable, unless there is clear evidence that
the animal’s owner plans to return for the animal, or that the animal has already
received the required vaccinations. The Chief Animal Warden shall determine the
proper party to administer the vaccination, either a licensed veterinarian or volunteer
medical director. The veterinarian administering the vaccine shall give the Shelter a
rabies vaccination certificate to put in the animal’s file. If the veterinarian believes that
the animal’s health would be adversely affected as a result of a vaccination, the
veterinarian shall give the Chief Animal Warden a signed and dated statement
indicating the opinion. The VAO is responsible for all costs and expenses relating to
vaccinations of animals at the Shelter.
B. Spay/Neuter and other Medical Care: Vaccines must be completed prior to the
spay/neuter surgery. Any animal that cannot have vaccines will be handled on a cas e
by case basis by the shelter partners and other providers. All animals will be spayed
and neutered unless the Chief Animal Warden waives the requirement (i.e. the animal is
planned to be euthanized). All cost and expenses related to spay/neuter services will
be paid with VAO funds.
SECTION 4: RESCUE PROCEDURES
A. Foster Homes and Rescue Group Outreach: In conformance with the goals outlined
in Police SOP 1.15 Adoptions by Animal Welfare Organizations and Adoptions of
Animals Other than Dogs and Cats, the City will continue to actively develop working
partnerships with rescue organizations. To further this goal, the City will submit the
appropriate paperwork to facilitate the process and partnership opportunities between
the Shelter and other animal welfare organizations. The volunteers at the Shelter as of
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4 | P a g e
FINAL – 04/04/14
the Effective Date focused on rescue efforts shall be referred to as the “Rescue Team”.
Shelter space shall be provided to accommodate efforts of the Rescue Team.
B. Rescue Decision for Dogs: The Chief Animal Warden will evaluate all of the
information that is available regarding the animal’s behavior, health and its environment
prior to making a decision. If the Chief Animal Warden elects that rescue is in the best
interests of the dog, the Rescue Team shall immediately begin to contact rescue
organizations who are designated partners with the Shelter. The rescue organizations
will work with the City to place the dog as soon as possible. At the discretion of the
Chief Animal Warden, she or he may elect to place the subject dog with a foster home
that has an existing partnership with the City. In the discretion of the Animal Warden,
she or he may elect to place a dog in a foster home or adoption.
C. Placement Efforts Post-Rescue: All efforts related to the rescue of a dog should be
devoted to removing the dog from the existing environment and placing the dog with a
new home within 30 days of rescue. The City and the VAO will coordinate to develop a
proposal to facilitate the 30-day target date to be presented to the Board for review and
approval. VAO must be an advocate for each dog at the Shelter and must work with the
City on efforts of placement, such as posting pictures of dogs on social media and web
sites, participating in offsite adoption events, and identifying a pool of qualified foster
homes.
SECTION 5: FERAL CATS
A. No City Regulation of Feral Cats: To date, the City has no regulations addressing
feral cats and in the absence of such regulation, existing Cook County regulations
control. Enacted in 2007, Cook County’s Ordinance 07 -O-72 “Managed Care of Feral
Cats” (the “Feral Cat Ordinance”) designates animal welfare organizations and people
vetted by those organizations as “colony caretakers”. The animal welfare organizations
conduct trapping, along with neutering/spaying cats and then returning the cats to the
location that they were found, under the Feral Cat Ordinance.
B. Interface with County Ordinance: The aforementioned Feral Cat Ordinance provides
that an animal control officer from either the County or the City may investigate
violations of the Feral Cat Ordinance. City animal control officers are to investigate
nuisance complaints of feral cats. The Feral Cat Ordinance aims to keep the existing
cats alive while preventing future generations of felines and in furtherance of that
objective the Shelter shall follow said Ordinance and assist as needed. The City and
the VAO shall develop a trap/neuter/return program for Evanston’s feral cats with an
approved Colony Caretaker.
SECTION 6: RECORD KEEPING AND PUBLIC RELATIONS
A. Freedom of Information Act: Pursuant to the Illinois Freedom of Information Act,
5 ILCS 140/7(2), records in the possession of others whom the City has contracted with
to perform a governmental function are covered by the Act and subject to disclosure
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within limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the VAO’s control, VAO shall
promptly provide all requested records to the City so that the City may comply with the
request within the required timeframe. The City and VAO shall cooperate to determine
what records are subject to such a request and whether or not any exemptions to the
disclosure of such records or part thereof, are applicable. VAO shall indemnify and
defend the City from and against all claims arising from Freedom of Information Act
requests. VAO shall also cooperate with the City to produce any documents in
compliance with an opinion or a directive from the Illinois Public Access Counselor or
the Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City.
B. Access to Records: The VAO agrees to permit City access to any and all records,
including communications, on animals under their control. The Chief Animal Warden
and Rescue Team volunteers will maintain computerized records of all activity relative
to the animals going forward, using specialized software to be chosen by the City and
purchased with VAO funds such as PetPoint. Each animal will have a complete file
which will contain details regarding the animal and Shelter efforts to date. These
records will be the property of the City of Evanston and kept by the Chief Animal
Warden on site.
C. Communication:
1. Volunteers and animal control officers will complete customer service training.
Course content will be devoted to greeting the customer (either by p hone or in person),
questioning to understand the customer’s need or problem, listening, confirming
understanding, responding with value, using positive language, and the importance of
body language and tone of voice. Volunteers and employees who are properly trained
and who demonstrate professional customer service skills can improve customer
satisfaction and customer loyalty.
2. Hours for Adoption will be expanded to Monday through Friday from 12 p.m. –
8 p.m.; Saturday 12 p.m. – 6 p.m. and Sunday 12 p.m. – 6 p.m. in order to better serve
the animals at the Shelter by increasing opportunities to visit the Shelter and potential
adoptions. Additional hours to be approved by the Board and also approval by the City
Council, if budget implications.
3. Any group e-mail communication among VAO volunteers must be made
available to all volunteers at the Shelter to ensure consistency in operations (i.e. the
Yahoo Group must provide access for all volunteers).
SECTION 7. DONATIONS
The City and VAO will establish procedures to clearly identify how community
members may financially support the City and/or VAO operations of the animal shelter.
Any food or materials donated at the animal shelter shall be used in the animal shelter
operation or be donated to individuals or groups in Evanston.
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4/3/2014
54-O-14
AN ORDINANCE
Establishing the Board of Animal Control
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: BOARD ESTABLISHMENT & COMPOSITION:
The Mayor, with the approval of the City Council, shall appoint seven (7) persons who
shall constitute and be known as the Board of Animal Control. The Board members
shall include 2 City Council members; 1 member of the Volunteer Animal Organization
(“VAO”); and 4 members at large that are residents of the City of Evanston. The Chief
Animal Warden shall serve as a staff liaison to the Board.
SECTION 2: ORGANIZATION:
The Board shall annually, on the first meeting of the year, elect a Chair and Vice Chair.
Each Board member shall serve a three (3) year term until his or her successor is
appointed and qualified. At the discretion of the Mayor, each Board member may be
reappointed for one (1) additional term.
The Board shall select from its membership a Chair and Vice Chair on an annual basis.
Such selection shall occur at the first meeting of the calendar year. Persons so selected
shall serve for terms of one (1) year and may be reelected. The Board shall adopt rules
for the conduct of its meetings and keep written minutes. All Board meetings shall be
held in accordance with the Illinois Open Meetings Act (5 ILCS 120/1 et seq., as
amended) and all records kept in accordance with the Illinois Freedom of Information
Act (5 ILCS 140/1 et seq., as amended). The Board shall meet four (4) times per year
on a quarterly basis and at the call of the Chair.
Four (4) members shall constitute a quorum. No meetings shall be conducted and no
actions shall be taken without a quorum present. The members of the Board shall serve
without compensation.
SECTION 3: POWERS AND DUTIES:
In carrying out its responsibilities and in meeting the purposes of the Board, the Board
shall set priorities related to issues regarding animal control and the City animal shelter
in the City of Evanston.
The Board shall have the following specific powers and duties:
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A. The Board shall review, provide feedback and suggested revisions and approve the
City’s Animal Control Policy (the “Policy”) and any amendments thereto.
B. Fundraising efforts for the Animal Shelter Fund will be organized and coordinated by
the Board.
C. The Board shall discuss the implementation of the Policy and review monthly reports
provided by the VAO and the Chief Animal Warden.
The monthly report shall address issues such as a total number of dogs and cats
received by the shelter, time period of evaluation completion, vaccination date,
spay/neuter date, and disposition (adoption, foster home, transfer to rescue,
euthanasia). The report should also update efforts on existing dogs, to include total
length of time at the shelter and efforts towards a final disposition. Lastly, the report
shall include any procedural concerns, facility issues, kennel enrichment efforts, and
volunteer training.
Members shall review issues that arise out of the implementation of the Policy and
suggest options to fix the subject issue or concern raised to the Chief Animal Warden.
D. The Board may explore and conduct public relations efforts in coordination with the
Chief Animal Warden.
E. The Board will provide input and recommendations to the City regarding issues
animal control. The Board will work to determine the appropriate VAO to work with the
City at the shelter.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
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SECTION 7: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: April 8, 2014
Adopted: April 28, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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Volunteer Animal Organization Partnership Policy
The City of Evanston shall require any partner volunteer animal organization
(VAO) to acknowledge and agree to the following conditions:
• VAO will release complete copies of its audited financial statements,
auditor notes and tax returns annually to allow the City to review Shelter
operational expenses and costs incurred by the VAO.
• Release information on mission, purpose and experience of VAO.
• Disclosure of certain board member information: board member names,
connection to the Evanston community, and length of service on the
board.
• Disclose criteria for election to the VAO Board and term limits.
• Names of full-time or part-time staff, if any.
• Sharing communications among all volunteers
FINAL 04/04/14
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To: Honorable Elizabeth B. Tisdahl and Members of the Human Services
Committee
City Manager Wally Bobkiewicz
From: W. Grant Farrar, Corporation Counsel
Subject: City status regarding private citizen donations to CARE
Date: April 2, 2014
I write to follow up regarding a request for a legal opinion made at Monday’s Human
Services meeting regarding private citizen donations to CARE. I opine that the City has
no legal standing to demand CARE return or refund monetary donations made by non-
city affiliated private individuals. In framing a complete response, two issues are
considered.
1. Does the City of Evanston have legal standing to demand via injunctive relief
recovery/return of donated funds under applicable Internal Revenue Service
(“IRS”) statutes or regulations.
A: No. It is undisputed that private individuals donated funds to CARE. There is
no Council approved memorandum of understanding or contract between the
City and CARE approving, authorizing or enacting a defined program of
individual giving relative to CARE or the City’s animal shelter. Nothing exists
confirming a joint City-CARE “Capital Campaign” to fund improvements. CARE
is a 501(c)(3) public charitable organization registered with the IRS. At no time
did the City assist or participate in registering or maintaining the 501(c)(3) status.
The City is not affiliated with, or a component part of, CARE’s annual Form 990
Return of Organization Exempt From Income Tax filed with the IRS. CARE is
solely responsible for any representations it made relative to sourcing, soliciting
and collecting donations made by individuals. CARE is solely responsible for
filing the annual Form 990’s.
Pursuant to IRS Publications 557 and 4221, CARE is required to make its books
available to public inspection, which would mandate a donor’s ability to inspect all
required information concerning its charitable status. Should CARE refuse to do
so, it may be subject to IRS penalties. Thus, any individual who donated to
CARE is permitted under IRS regulations to seek information. If a donor is
dissatisfied with either the scope of information disclosure or the use of donated
moneys, it may be able to seek assistance from the IRS. Any other course of
Memorandum
1
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action available to a private individual constitutes legal advice, which the Law
Department is ethically prohibited from offering to any individual donor or
resident.
No City Council members sit on CARE’s Board of Directors. Nothing in CARE’s
bylaws governing that organization’s practices or procedures confers standing
upon the City to dictate the use of funds collected by CARE, or to demand, sue
or recover donations made by individuals.
Any court would look to the applicable IRS regulations or bylaws to first
determine the matter of the City’s standing. Since no standing is formally
conferred, there is no set of documents or understandings which could otherwise
confer “implied authority” upon the City sufficient to constitute legal standing to
sue CARE.
2. Can the City demand and recover a portion of funds donated to CARE pursuant
to the terms of the purported 2007 lease?
A: No. The terms of the “lease” are void. During 2007-2010, there was a great
deal of interaction between the City, CARE, and other entities concerning
renovation of the Animal Shelter. Summarizing the course of that interaction
exceeds the scope of this memorandum. However, for many reasons, no
renovation of the shelter occurred. Thus, the lease is of no legal force and effect
due to the failure of a condition precedent. There is nothing in the four corners of
a null and void lease which confers legal standing upon the City to demand, sue,
or recover individually made donations.
In conclusion, there is no written agreement which confers legal authority under State or
Federal law for the City to demand, sue, or recover private charitable donations. There
is no implied authority that exists that could support the City filing for injunctive relief
against CARE.
This is a non-privileged memorandum and may be freely distributed.
2
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For City Council meeting of April 8, 2014 Items O1 and O2
Overview Memorandum for City/Autobarn TIF Funding Agreement & Sales Tax
Sharing Agreement
To: Honorable Mayor and Members of the City Council
From: Johanna Nyden, Economic Development Division Manager
Subject: Overview of Proposed City of Evanston/Autobarn Funding Agreements
Date: April 2, 2014
Summary:
This memorandum serves as an overview of the proposed funding agreements before
the City Council for Autobarn.
Autobarn came before the Economic Development Committee in July 2013 to discuss
proposed plans to relocate a portion of operations to 222 Hartrey and make needed
improvements to property on Chicago Avenue. At the center of Autobarn’s plans is the
shift of the storage of vehicles, some service, and other office functions to 222 Hartrey
Avenue. At this location, Autobarn proposes to utilize a currently vacant industrial
property just north of the Target Center on Howard Street. Autobarn intends to
rehabilitate the property to include offices, interior and exterior vehicle storage,
additional shop and repair space, and space to maintain records. Zoning staff has
determined that the use proposed by Autobarn is permissible under the I2 zoning.
Autobarn returned to the Economic Development Committee in February and requested
$2.5 million in TIF funding and an extension of a sales tax sharing agreement for a
period of no less than 48 months. Two resolutions follow.
• Resolution 15-R-14, “Authorizing the City Manager to Execute a TIF
Forgivable Loan Agreement and Promissory Note with Autobarn Motors,
Ltd.”. This resolution provides funding in an amount not to exceed $2.5 million
from the Howard/Hartrey Tax Increment Financing (TIF) District to Autobarn for
rehabilitation of the property located at 222 Hartrey Avenue.
• Resolution 12-R-14, “Authorizing the City Manager to Execute a Sales Tax
Sharing Agreement with Autobarn Motors, Ltd.”. This resolution and
agreement authorizes the sharing of the City’s portion of the sales tax remitted by
Autobarn on a 50/50 sharing basis for a period no greater than 48 months.
Background:
Autobarn opened nearly 22 years ago at 1012 Chicago Avenue. At that time it was one
of a small handful of car dealerships that remained in Evanston. Over the years,
Autobarn has expanded from 1012 Chicago Avenue to adjacent Chicago Avenue
Memorandum
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properties and has added additional franchises to the Autobarn brand. As of today, they
are the sole remaining car dealership in Evanston.
In the early 2000s, Autobarn purchased property in Skokie on Oakton Avenue with the
intention to relocate the entire dealership to accommodate the need for a larger
footprint. In an effort to retain this important business in Evanston and prevent
relocation to Skokie, the City entered into a sales tax sharing agreement with Autobarn
to support expansion into the recently vacated Toyota dealership at 1015 and 1033
Chicago Avenue. This facilitated the expansion of the existing Volkswagen dealership
and the attraction of the Mazda franchise from Skokie to Evanston.
Summary of Public Benefit:
Staff has determined that the project at 222 Hartrey provides the following public
benefits:
1) Job Creation. Autobarn proposes to create 39 jobs at this location. Of these
jobs, 9 will be relocated from Chicago Avenue Autobarn properties and another
30 will be created due to the additional work generated at 222 Hartrey location.
2) Traffic Management on Chicago Avenue. Heavy truck traffic along Chicago
Avenue associated with the delivery of new vehicles will be relocated away from
residential uses adjacent to Chicago Avenue to 222 Hartrey Avenue (McCormick
and Howard Street area). This will reduce wear and tear on Chicago Avenue. It
will also permit the City to convert several parking spaces on Chicago Avenue to
metered parking spaces from the existing loading zones for car deliveries.
3) Re-occupancy of vacant industrial space. The City has limited property
located in areas zoned for industrial uses. The utilization of this large building for
industrial uses is an important component to maintaining a diversity of land uses
in Evanston.
4) Increased sales at Autobarn. Autobarn has presented that the relocation of a
portion of operations to 222 Hartrey will improve operations which will permit
faster delivery of vehicles for sale to potential customers, which will ultimately
result in an increase in more sales.
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For City Council meeting of April 8, 2014 Item O1
Resolution 15-R-14: TIF Loan Agreement with Autobarn Motors
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Nyden, Economic Development Division Manager
Subject: Approval of Resolution 15-R-14, Authorizing the City Manager to Execute
a TIF Forgivable Loan Agreement and Promissory Note with Autobarn
Motors, Ltd.
Date: April 2, 2014
Recommended Action:
The Economic Development Committee and staff recommend approval of Resolution
15-R-14, “Authorizing the City Manager to Execute a TIF Forgivable Loan Agreement
and Promissory Note with Autobarn Motors, Ltd.”. This resolution provides funding in an
amount not to exceed $2.5 million from the Howard/Hartrey Tax Increment Financing
(TIF) District to Autobarn for rehabilitation of the property located at 222 Hartrey
Avenue.
Funding Source:
The Howard/Hartrey Tax Increment Financing (TIF) district (Account 5500.62605) is the
proposed funding source. The adopted FY2014 budget for this TIF has an
approximately $3.3 million fund balance. The FY2014 budget allocated $2.5 million for
“Economic Development” activities.
The TIF district opened in 1992 and is scheduled to expire in tax year 2015, with last
collection in 2016. The City Council approved ordinances on November 11, 2013
amending the Howard/Hartrey TIF boundary to include the parcels associated with
property located at 222 Hartrey Avenue. The Howard-Hartrey TIF Fund Summary from
the FY2014 budget is attached to this memorandum.
Summary:
In January 2014, Autobarn purchased the property at 222 Hartrey Avenue and as owner
of the property was able to value engineer the project and determined that the total
project costs for the rehabilitation of the property at 222 Hartrey Avenue are
approximately $5.88 million ($2.55 million for property acquisition and $3.3 million for
rehabilitation of property). Autobarn’s owner, Mr. Richard Fisher estimates that there will
be an additional cost of approximately $900,000 for equipment at this location.
Additionally, the total monthly expense prior to expansion has been determined to be in
Memorandum
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excess of $55,000 per month or more than $660,000 annually. Mr. Fisher has provided
a letter to the City that outlines these additional costs and operational concerns. This is
attached to this memorandum.
To offset the significant costs associated with relocation activities, Autobarn is seeking
$2.5 million in TIF funding assistance for rehabilitation work. The attached TIF
forgivable loan agreement outlines the following key terms and conditions (as
recommended by staff and the Economic Development Committee). In summary terms
include:
1) An amount not to exceed $2.5 million to be reimbursed to Autobarn following
completion of specific milestones to be identified by the City and Autobarn.
2) Autobarn is responsible for completion of the project and compliance of
standards that include:
a. Construction of the project and rehabilitation of the property in accordance
with the proposed use (i.e. abatement of asbestos and other hazardous
materials, repair services, detail/body work, car storage, etc.).
b. Relocation of no less than 12 repair service bays to the property.
c. Demonstration that no construction work for which reimbursement is being
sought commenced prior to approval and execution of a funding
agreement by City of Evanston and Autobarn.
d. Providing evidence that bids were sought for work for which
reimbursement is being sought from no less than three contractors, of
which one must be an Evanston-based contractor (unless no Evanston
contractor is available for the scope or scale of the work as confirmed by
the City).
3) Development and evidence of 30 jobs created at 222 Hartrey.
4) The reimbursement would be in the form of a forgivable loan (with interest),
forgivable over a period of 15 years (or 180 months) through incremental new
sales tax generated.
5) The agreement between the City and Autobarn could be recorded against the
property at 222 Hartrey Avenue.
a. In the event Autobarn were to sell or cease operations as defined by the
scope of the project, the loan would be considered in default and would
become due payable immediately.
b. In the event that Autobarn were to be sold to an entity than a Richard
Fisher Dealership, the loan (and remaining interest) would be due prior to
the transfer of the asset (this would preclude sale to family member due to
death or illness of Richard Fisher).
c. Interest on remaining balance of loan (portion of principle only, not
forgiven portion) would be charged an interest payment not less than the
current 15 year commercial mortgage rate.
Legislative History:
The Economic Development Committee considered the matter of a TIF Funding
Agreement between the City and Autobarn at its February 19, 2014 meeting. The
Committee voted unanimously (9-0) to recommend approval to City Council.
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Attachments:
Resolution 15-R-14
Draft TIF Funding Agreement & Promissory Note
Background and Proposal from Autobarn
FY 2014 Budget – Howard-Hartrey TIF Debt Service Fund Summary
Certificate of Zoning Compliance
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3/31/2014
15-R-14
A RESOLUTION
Authorizing the City Manager to Execute a TIF Forgivable Loan
Agreement and Promissory Note with Autobarn Motors, Ltd.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT :
SECTION 1: The City Manager is hereby authorized to execute the TIF
Forgivable Loan Agreement and Promissory Note (“TIF Agreement”), attached hereto as
Exhibit 1, the terms are incorporated herein by reference, with Autobarn Motors, Ltd., an
Illinois corporation.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the TIF Agreement as he may determine to be in
the best interests of the City.
SECTION 3: That this Resolution 15-R-14 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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15-R-14
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EXHIBIT 1
TIF Forgivable Loan Agreement and Promissory Note
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City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 1
FORGIVABLE LOAN AGREEMENT AND PROMISORRY NOTE
This Forgivable Loan Agreement and Promissory Note (the “Agreement”), is entered into by and between THE CITY OF EVANSTON, an Illinois municipal
corporation (“Lender”) and AUTOBARN MOTORS, LTD. (“Borrower”) and effective as of the last date executed on the signature page:
RECITALS
WHEREAS, it has been determined by Lender that an economic development
and unique opportunity exists which warrants funding to Borrower from the
Howard/Hartrey Tax Increment Financing District (“Howard/Hartrey TIF”); and
WHEREAS, the Borrower requested funding to cover costs of rehabilitation efforts
to a recently acquired commercial property located at 222 Hartrey Avenue, Evanston,
Illinois 60202 (“Subject Property”) in order to meet the Borrower’s intended future use as
office space, interior and exterior storage of vehicles, and repair shop for vehicles (the
“Project”); and
WHEREAS, the Lender has authorized an expenditure of up to Two Million Five
Hundred Thousand and no/100 Dollars ($2,500,000.00) for a forgivable loan to the
Borrower to cover a portion of the expected project budget, under such terms and
conditions as may be prescribed by the Lender below, for purposes of project financial
assistance to cover some of the Project costs and provide a financial incentive to remain
an Evanston business; and
WHEREAS, the City Council has approved Borrower for participation in this
Agreement, subject to the terms and conditions of the TIF Guidelines and this
Agreement,
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated herein by this reference, and the mutual obligations of the parties as herein
expressed, the City and Borrower agree as follows:
AGREEMENT
A. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to
the intended meaning or scope of the terms set forth below will be resolved solely by
the City through its designated representative.
1. “Baseline” means the incremental sales tax revenue collected by the City of
Evanston as reported in the 2013 Illinois Department of Revenue Remittance
Report.
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City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 2
2. “Borrower” means the company, Autobarn Motors, Ltd., applying for funding for
renovations to the Subject Property and determined eligible participate in this
Agreement.
3. “Completion Date” means the date that the contractor has finished the Project
pursuant to the design and architectural plans approved by City Council, the City
Manager, or his designee, and to the satisfaction of Borrower, as evidenced by
final payment to the contractor from Borrower.
4. “Director” means the City’s Assistant City Manager and Director of
Administrative Services, Martin Lyons, who is responsible for managing and
administering this Agreement on behalf of the City.
5. “Loan” means the total amount of the funds from the Howard/Hartrey TIF loaned
to Borrower for purposes of funding TIF Eligible Expenses for the Project, which
shall not exceed Two Million Five Hundred Thousand and no/100 Dollars
($2,500,000.00), the amount approved by Council by Resolution 15-R-14.
6. “Loan Term” means how long the Loan exists and expiration of the Parties
requirements under this Agreement, which is 15 years in this Agreement.
7. “Last Date of Reimbursement” means the date on which the Lender issues the
last reimbursement payment to Borrower. If the last reimbursement is made by
check, it will be the date shown on the check. If reimbursement is made by
electronic funds transfer, it will be the date the Loan funds electronically
transferred to the Borrower.
8. “Project” means the improvements to be completed on the Property as proposed
by Borrower.
9. “Subject Property” means the real property at 222 Hartrey Avenue, Evanston
Illinois, which is owned by the Borrower, currently improved with a commercial
building and the renovations described herein are to refurbish the existing
building for its automotive sales uses. The Property is located within the City of
Evanston and is legally described on Exhibit “A”, which is attached hereto and
incorporated herein by reference.
10. “TIF Guidelines” means the regulations found in the Illinois Tax Increment
Allocation Redevelopment Act, 65 ILCS 5/11-74.4 et seq. All terms not defined
herein shall have the meanings ascribed thereto in the TIF Guidelines.
11. “TIF Eligible Expenses” means Project expenses determined to be eligible for
reimbursement from TIF funds by the Illinois Tax Increment Allocation
Redevelopment Act, 65 ILCS 5/11-74.4 et seq.
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City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 3
12. “Total Allowable Expenses” means the total actual costs incurred, and
documented by Borrower and subsequently approved by the Director or his
designee for the costs associated with the performance of the work required by
the plans and specifications and/or architectural/design renderings for the
Project. Such allowable expenses must be TIF eligible activities.
13. ”Total Project Expenditure” means the total actual Project costs incurred by
and paid for by Borrower including the costs of construction, materials, and
supplies. The Total Project Expenditure includes both the Total Allowable
Expenses under TIF and other remaining costs which are not reimbursable under
this Agreement.
B. LOAN
1. Principal Amount: Subject to the term and conditions of the Agreement, the
Lender hereby agrees to provide Borrower the principal sum of up to Two Million
Five Hundred Thousand and no/100 Dollars ($2,500,000.00) (the “Loan”), to be
amortized and forgivable over a period of fifteen years (one hundred eighty (180)
months) calculated on 365 day calendar and commences on the Last Date of
Reimbursement (the “Loan Term”).
2. Interest Rate: Interest will accrue from the Last Date of Reimbursement of the
Loan funds at the rate of LIBOR + 1% per annum on the unpaid balance. If a
default occurs and not cured, repayment of principal and interest shall
commence immediately in accordance with the provisions set forth below. The
Loan is not transferable. The Loan (principal and interest) is forgiven annually
through incremental new sales tax generated above the 2013 calendar year
collection by the City in accordance with the terms of Sections C and D.
3. Amortization Schedule for the Loan: The outstanding principal balance of the
Loan is divided by the total number of years (15) in the Loan Term, and the
resulting figure will be the “installment”. The first anniversary date of the Loan
shall be one year after the Last Date of Reimbursement and on said anniversary
date, and every year thereafter, the Loan will be forgiven in accordance with t he
schedule to be attached as Exhibit B (the “Loan Forgiveness Schedule”). The
Baseline amount listed in Loan Forgiveness Schedule shall be the minimum
amount to be forgiven each year by the City. If the Borrower’s incremental sales
tax revenue above the Baseline received by the City is less than the minimum
level listed in the Loan Forgiveness Schedule for that respective year, the
amount listed on the schedule will be forgiven. Moreover, the amount of
installment is the amount of taxes generated above the base year, which is
2013. For example, if the base tax for 2013 is $350,000 and the sales tax
revenue collected is $400,000, making the increment $50,000, we will forgive the
minimum amount listed in Exhibit B. If the Borrower’s incremental sales tax
revenue above the Baseline received by the City is greater than the minimum
level in the Loan Forgiveness Schedule, the City will forgive a greater amount.
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City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 4
Therefore, the Borrower may accelerate the payment schedule and no pre-
payment penalty will be assessed.
4. Collateral: To secure the Loan, the Borrower’s President, Richard Fisher, will be
issuing a personal guaranty for the full Loan value for the first five years of the
Loan Term (the “Guaranty”), which is attached as Exhibit C and incorporated
herein as if fully restated and shall expire at the end of the five years (“Personal
Guaranty Expiration”). On or before the end of the 5th year of the Loan Term,
Borrower must substitute the Guaranty issued to the City under the Loan for
collateral in the form of equipment and fixtures, real estate, and/or personal
property, to be purchased in the future by Borrower for the Property. The
Collateral pledged shall be valued at the remaining Loan balance at the time of
substitution of the Guaranty. The Lender and Borrower will establish the value of
the collateral by review of paid invoices, transfer declarations, and appraisals to
compile a UCC Financing Statement with detailed descriptions for the statement
exhibit (product serial numbers, model numbers, dimensions and quantity).
Borrower will fully cooperate with the City to compile the UCC Financing
Statement to be recorded against the Property.
5. Reimbursement: The Borrower may be reimbursed with Loan funds for TIF
Eligible Expenses incurred prior to the Effective Date of this Agreement, if they
were made in connection with use of Loan funds for mobilization and material
costs in order to commence construction as soon as possible (front end loaders,
cranes, etc.). The terms of reimbursement are more fully described in Section D.
C. CONDITIONS OF FORGIVENESS
The Loan is conditioned on the completion and satisfaction of each part of this
Section C and confirmed by the Director and/or his designee. If Borrower fails to
perform any condition fully set forth herein, it shall be considered an Event of
Default, defined in Section N. The Conditions of Forgiveness are as follows:
1. Project Completion:
a. Borrower must renovate the Subject Property, including but not limited to
asbestos and other hazardous material abatement, installation of equipment
and fixtures for the intended use of the Subject Property for interior and
exterior vehicle storage, additional shop and repair space for detail/body
work, and space to maintain records (“Permitted Uses”) in substantial
conformance with the Site Plan dated March 27, 2014.
b. Borrower shall install no less than twelve (12) new repair service bays for the
Subject Property.
c. Borrower shall provide documentation that bids for the Project were sought
from no less than three contractors, of which one must be an Evanston-based
contractor. If an Evanston based contractor is not available to seek bids
based on the scope and scale of the Project work, this requirement will be
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City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 5
waived upon confirmation from City staff that bid solicitation to Evanston
based businesses was pursued by Borrower.
d. Borrower acknowledges and agrees that it cannot commence construction
work for the Project unless and until the City Council approves the Loan and
this Agreement is executed by both parties.
2. Job Creation:
a. The Borrower shall create and must maintain at least 30 new equivalent
positions (“Minimum Job Creation Threshold”) as minimum employment
levels at the Subject Property. The Borrower represents that it shall create
the jobs in accordance with the following schedule:
Time Period for Compliance after the
Effective Date of Agreement
Minimum Number of Jobs Created
18 months 10 jobs
30 months 10 jobs (20 total)
42 months 10 jobs (30 total)
The Borrower does not get credit to meet the Minimum Job Creation
Threshold by reducing employment levels at the other Evanston facilities of
Borrower and shifting the employees to work at the Subject Property;
meaning the jobs transferred from the other Evanston Autobarn dealerships
do not count as new jobs. The breakdown of full-time jobs versus part-time
jobs is projected to 60% FTE jobs and 40% PTE jobs on average after the
Minimum Job Creation Threshold is reached after 42 month time period.
b. Borrower will coordinate with the City’s Youth and Young Adult Program
Manager and other workforce development professionals to employ Evanston
residents with skills and abilities to work at the Subject Property and the other
Borrower locations where practicable.
c. The Borrower will create a Richard Fisher Dealerships Hire and Train
Program, or a similar title, by the Job Creation Deadline for Evanston
Township High School graduates not pursuing a post-secondary school
education immediately after graduation, as outlined in Borrower’s
presentation to the City of Evanston Economic Development Committee on
February 19, 2014.
3. Evanston business:
a. Borrower shall remain an Evanston based business for the entire Term.
Meaning, Borrower cannot remove its operations from the Subject Property
during the Term of this Agreement. In the event that Borrower ceases to
operate as “Autobarn” in Evanston, Illinois during the Loan Term, any
principal and interest not previously forgiven will be repaid in accordance with
Section D(7). Notwithstanding the foregoing, Borrower may change the
name of the business from Autobarn to another franchise name, but
Borrower’s business cannot relocate from Evanston without being considered
an Event of Default.
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City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 6
b. If Autobarn Motors is sold, (except in circumstances of an illness of principal
necessitating retirement) for any reason to any entity other than one
controlled by Richard Fisher, or files for bankruptcy protection, the Borrower
shall be in Default and any principal and interest not previously forgiven will
be repaid in accordance with Section D(7).
c. However, if Borrower replaces one of the Autobarn franchises with another
business entity to be operated by Borrower, it shall not be considered an
Event of Default (i.e. the Mazda dealership is sold and replaced with a Fiat,
Mini Cooper, etc. dealership), provided that Borrower’s substitute business
shall be open for business in less than 90 days after operations under the old
franchise ceased AND the City provides its written consent to a comparable
business that is being substituted by Borrower.
d. Proprietor is permitted, provided it obtains any necessary local approvals, to contract
for a portion of the Property to be operated by a separate and unrelated business
related to automotive and body shop work.
D. TERMS OF REIMBURSEMENT
1. Reimbursement Payment Requirements: Reimbursement payments shall NOT
be paid out until: (a) City Council has approved the Agreement; (b) the
Agreement is executed; and (c) Project work has commenced. The Loan is
funded through the Howard-Hartrey TIF District.
2. Borrower hereby agrees to comply with all terms and conditions of this Agreement
and only seek reimbursement of acceptable TIF Eligible Expenses.
3. Borrower may not seek reimbursement in a frequency greater than on a monthly
basis. Reimbursement requests to the Director or his designee shall contain the
following:
a. Cover letter indicating the total cost of TIF Eligible Expenses that it is seeking
reimbursement and general overview of the Project progress to date;
b. All contractor invoices detailing the specific tasks completed in accordance
with approved Project;
c. Proof of payment of all invoices for all expenditures for the Project covered by
this Loan; and
d. Unconditional partial lien releases.
4. Such reimbursement requests shall include proof of payment to all contractors,
suppliers, and vendors. Borrower is responsible for all payments to the
contractors, materials suppliers, and vendors, and for providing true and correct
copies of unconditional lien releases to the City.
5. The Director or his designee will not issue any Reimbursement to the Borrower if
there is any violation of any law, ordinance, code, regulation, or Agreement term.
Lastly, Borrower must be current with all City of Evanston accounts prior to any
reimbursement.
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6. The total amount of the Loan will be forgiven in accordance with the schedule
attached as Exhibit B and based on the incremental new sales tax generated
(“Loan Forgiveness Schedule”). At the end of the Loan Term or after the entire
Loan has been repaid based on incremental new sales tax generated, whichever
is earlier, the Loan will be deemed forgiven and the balance will be zero.
E. BORROWER’S RESPONSIBILITIES
1. The Borrower shall obtain and submit all required certificates of insurance, as set
forth herein, to the Director or his designee upon execution of this Agreement
and prior to City’s execution.
2. The Borrower shall be responsible for hiring a licensed contractor to complete the
Project. The Director or his designee may require submission of proof of the
State License issued to the selected contractor.
3. The Borrower shall be responsible for contacting the appropriate City departments
to arrange for obtaining all necessary approvals and/or permits required for
construction and completion of the Project.
4. The Borrower shall be fully responsible for managing, monitoring, and scheduling
the construction of the Project and ensuring its compliance with all applicabl e
federal, State, and local laws and regulations.
5. The Borrower shall be fully responsible for ensuring that all invoices from the
contractors, suppliers, vendors and/or other third parties are paid and shall only
seek reimbursement after payment has been disbursed by Borrower to the
applicable party.
F. THE CITY’S RESPONSIBILITIES
1. Within a reasonable time after Borrower submits a request for a Reimbursement,
the City will review the information provided by Borrower under Section E(6).
2. The City shall provide an annual certified copy of the Forgiveness Schedule
outlining performance of forgiveness to the Borrower.
3. Director or his designee shall review Borrower’s request and accompanying
documents for a Reimbursement Payment. If Borrower meets all its terms,
conditions, and obligations under this Agreement and the TIF Guidelines, the
Director or his designee shall issue the Payment in installments up to the total
amount of the Loan in accordance with the Local Government Prompt Payment
Act, after City’s receipt of the documentation submitted by Borrower in S ection
D(3).
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4. Borrower shall during the Term and for a period of 2 years following the
expiration of the Term, keep and make available for the inspection, examination
and audit by City or City’s authorized employees, agents or representatives, at all
reasonable time, all records respecting the services and expenses incurred by
Borrower, including without limitation, all book, accounts, memoranda, receipts,
ledgers, canceled checks, and any other documents indicating, documenting,
verifying or substantiating the cost and appropriateness of any and all expenses.
If any invoice submitted by Borrower is found to have been overstated, Borrower
shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s
expenses for and in connection with the audit respecting such invoice.
G. INSURANCE
1. During the entire period in which work on the Project is performed until termination
of the Declaration, the Borrower shall obtain and maintain in full force and effect
during said period the following insurance policies: Comprehensive General
Liability Insurance in a general aggregate amount of not less than $1,000,000,
$1,000,000 Products and Completed Operations Aggregate, and $1,000,000
each occurrence and including.
2. All deductibles on any policy shall be the responsibility of the primary holder of
such policy and shall not be the responsibility of the City of Evanston.
3. Borrower shall provide evidence of required insurance to the Director before
execution of this Agreement. Borrower shall name the City as an additional
insured for the Loan period.
H. OBLIGATION TO REFRAIN FROM DISCRIMINATION
1. Borrower covenants and agrees for itself, its successors and its assigns to the
Property, or any part thereof, that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, sexual orientation,
marital status, national origin or ancestry, or age or physical or mental disabilities
that do not impair ability to work, and further that it will examine all job
classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization.
2. That, if it hires additional employees in order to perform this contract, or any
portion hereof, it will determine the availability of minorities and women in the
area(s) from which it may reasonably recruit and it will hire for each job
classification for which employees are hired in such a way that minorities and
women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
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discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
I. NO AGENCY CREATED
The Borrower and any contractor, supplier, vendor or any third party hired by Borrower
to complete the Project are not agents or create any employment relationship with the
City.
J. INDEMNIFICATION AND HOLD HARMLESS
Borrower shall defend, indemnify and hold harmless City and its officers, elected and
appointed officials, agents, and employees from any and all liability, losses, or damages
as a result of claims, demands, suits, actions, or proceedings of any kind or nature,
including without limitation costs, and fees, including attorney’s fees, judgments or
settlements, resulting from or arising out of any negligent or willful act or omission on
the part of the Borrower or Borrower’s subcontractors, employees, agents or
subcontractors during the performance of this Agreement. Such indemnification shall
not be limited by reason of the enumeration of any insurance coverage herein provided.
This provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting City, or its officers, agents, or
employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought against them. Borrower
shall be liable for the costs, fees, and expenses incurred in the defense of any such
claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of
defenses available to City and employees and agents, including without limitation the
Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq. At the City Corporation Counsel’s option, Borrower must defend all
suits brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Borrower of any of its obligations under this
Agreement. Any settlement of any claim or suit related to activities conducted under this
Project by Borrower must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City. No
member, official, agent, legal counsel or employee of the City shall be personally liable
to the Borrower, or any successor in interest in the event of any default or breach by the
City or for any amount which may become due to Borrower or successor or on any
obligation under the terms of this Agreement.
K. COMPLIANCE WITH LAW
The Borrower agrees to comply with all the requirements now in force, or which may
hereafter be in force, of all municipal, county, state and federal authorities, pertaining to
the development and use of the Property, construction of the Project, ongoing
operations conducted on the Property, and use of Loan funds. In addition, pursuant to
the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of
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others whom the City has contracted with to perform a governmental function are
covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the
City that it has received a Freedom of Information Act request that calls for records
within the Borrower’s control, the Borrower shall promptly provide all requested records
to the City so that the City may comply with the request within the required timeframe.
The City and the Borrower shall cooperate to determine what records are subject to
such a request and whether or not any exemptions to the disclosure of such records, or
part thereof, are applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records which
Vendor may designate as proprietary or confidential. Compliance by the City with an
opinion or a directive from the Illinois Public Access Counselor or the Attorney General
under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not
be a violation of this Section.
L. DEFAULT; REMEDIES; DISPUTE RESOLUTION
1. Notice of Default: In the event of failure by either party hereto substantially to
perform any material term or provision of this Agreement, including but not
limited to conditions contained in Sections C and D, the non-defaulting party shall
have those rights and remedies provided herein, provided that such non-
defaulting party has first provided to the defaulting party a written notice of
default in the manner required by Section N hereof identifying with specificity the
nature of the alleged default and the manner in which said default may be
satisfactorily be cured.
2. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting
party shall promptly commence to cure, correct, or remedy such default within a
15-day period, and shall continuously and diligently prosecute such cure,
correction or remedy to completion.
3. City Remedies not Exclusive; Repayment of Pro Rata Share of Loan: If an Event
of Default occurs, which Borrower has not cured within the timeframe set forth in
subparagraph 2 above, the City, at its option, may terminate this Agreement
and/or may institute legal action in law or in equity to cure, correct, or remedy
such default, enjoin any threatened or attempted violation, or enforce the terms
of this Agreement. In the event of a Default by Borrower that occurs after the City
has disbursed in whole or in part the Loan funds, the “Pro Rata Repayment
Amount” and interest, at the rate of LIBOR + 1% per annum shall be due and
payable within 30 days of Default. The amount due and owing following an
Event of Default, which is not cured by Borrower, shall be calculated according to
the Date of Default and the amount outstanding from the Loan Forgiveness
Schedule, outlined in Exhibit B. All payments shall be first credited to accrued
interest, next to attorney’s fees and costs which may be owing from time to time,
and then to principal. Payments shall be made to City at the address set forth in
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Section M herein or at such other address as City may direct pursuant to notice
delivered to Borrower in accordance with Section M.
4. Borrower’s Exclusive Remedies: The parties acknowledge that the City would not
have entered into this Agreement if it were to be liable in damages under, or with
respect to, this Agreement or any of the matters referred to herein, including the
Project, except as provided in this Section. Accordingly, Borrower shall not be
entitled to damages or monetary relief for any breach of this Agreement by the
City or arising out of or connected with any dispute, controversy, or issue
between Borrower and the City regarding this Agreement or any of the matters
referred to herein, the parties agreeing that declaratory and injunctive relief and
specific performance shall be Borrower’s sole and exclusive judicial remedies.
M. TERMINATION
If Borrower shall fail to cure any Event of Default upon notice and within the time for
cure provided for in XVII below, the City may, by written notice to the Borrower,
terminate this Agreement. Such termination shall trigger the “Repayment of Pro Rata
Share of Reimbursement defined in XVII. Borrower may not terminate this Agreement
without the express written consent of City.
N. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by
(i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or
(iii) reputable same-day or overnight delivery service that provides a receipt showing
date and time of delivery, addressed to the following parties, or to such other address
as any party may, from time to time, designate in writing in the manner as provided
herein:
If to the Lender: City of Evanston
Attn: Wally Bobkiewicz, City Manager
2100 Ridge Avenue
Evanston, IL 60201
With a copy to: City of Evanston
Attn: W. Grant Farrar, Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
If to the Borrower: Autobarn Motors, Ltd.
Attn: Richard Fisher, President
1012 Chicago Avenue
Evanston, IL 60202
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Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall
be deemed received on the third day from the date it is postmarked if delivered by
registered or certified mail.
O. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law
shall govern the interpretation and enforcement of this Agreement.
P. ATTORNEY’S FEES
In the event that the City commences any action, suit, or other proceeding to remedy,
prevent, or obtain relief from a breach of this Agreement by Borrower, or arising out of a
breach of this Agreement by Borrower, the City shall recover from the Borrower as part
of the judgment against Borrower, its attorneys’ fees and costs incurred in each and
every such action, suit, or other proceeding.
Q. SURVIVAL OF TERMS, BINDING UPON SUCCESSORS
The covenants, terms, conditions, representations, warranties, Agreements and
undertakings set forth in this Agreement (and specifically including, without limitation,
those covenants, terms, conditions, representations, warranties, Agreements and
undertakings which survive the termination of this Agreement) shall be binding upon
and inure to the benefit of the Parties hereto and their respective successors, assigns
and legal representatives.
R. CONFLICT OF INTEREST
1. No member, official, or employee of the City shall have any personal interest,
direct or indirect, in this Agreement, nor shall any such member, official, or
employee participate in any decision relating to the Agreement which affects his
personal interests or the interests of any corporation, partnership, or association
in which he/she is, directly or indirectly, interested.
2. The Borrower warrants that it has not paid or given, and will not pay or give, any
third person any money or other consideration for obtaining this Agreement.
S. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their
respective heirs, legal representatives, successors and assigns.
T. AUTHORITY TO SIGN
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Richard Fisher hereby represents that he executes this Agreement on behalf of
Borrower and has the full authority to do so and to bind Borrower to perform pursuant to
the terms and conditions of this Agreement.
U. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and
when the executed signature pages are combined, shall constitute one single
instrument.
V. ENTIRE AGREEMENT AND SEVERABILITY
1. This Agreement and the Exhibits and references incorporated into this Agreement
express all understandings of the parties concerning the matters covered in this
Agreement. This Agreement integrates all of the terms and conditions mentioned
herein or incidental hereto, and supersedes all negotiations or previous
agreements between the parties with respect to all or any part of the subject
matter hereof. The Agreement may be amended from time to time with the
written consent of the Parties hereto.
2. If any provision, condition, covenant or other clause, sentence or phrase of this
Agreement is held invalid by a court of competent jurisdiction, such provision
shall be deemed to be excised and the invalidity thereof shall not affect any other
provision, condition, covenant or other clause, sentence or phrase contained
herein. Notwithstanding the foregoing, if any such invalid provision goes to the
essence of this Agreement so that the purposes of the Agreement cannot be
fulfilled, then this Agreement shall terminate as of the date of such judgment.
W. NO WAIVER
No failure of either the City or the Borrower to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise
any right or remedy consequent upon a breach of any covenant, term, or condition of
this Agreement, shall constitute a waiver of any such breach or of such covenant, term
or condition. No waiver of any breach shall affect or alter this Agreement, and each and
every covenant, condition, and term hereof shall continue in full force and effect.
X. FORCE MAJEURE
Performance by any party hereunder shall not be deemed to be in default where delays
or defaults are due to war, insurrection, strikes, lockouts, riots, floods, earthquakes,
fires, casualties, acts of God, acts of the public enemy, restrictive governmental laws
and regulations, epidemics, quarantine restrictions, freight embargoes, lack of
transportation or labor and material shortages. An extension of time for any such cause
shall be for the period of the delay, which period shall commence to run from the time of
the commencement of the cause, provided that written notice by the party claiming such
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extension is sent to the other party not more than thirty (30) days after the
commencement of the cause or not more than thirty (30) days after the party claiming
such extension could have first reasonably recognized the commencement of the
cause, whichever is later.
IN WITNESS WHEREOF, the City, and the Borrower have signed this
Agreement as of the latest date set forth below (the “Effective Date”).
THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: _________________________________
Its: City Manager, Wally Bobkiewicz
Dated: ____________________
AUTOBARN MOTORS, LTD.
An Illinois corporation
By: _________________________________
Its: President, Richard Fisher
Dated: ____________________
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EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
All that contain lot, piece or parcel of land, with the buildings and improvements thereon
erected, situate lying and being in the City of Evanston, County of Cook, State of Illinois.
PARCEL 1
LOTS 1 AND 2 IN BRUMMEL PLACE SUBDIVISION OF THE SOUTH 315 FEET OF
THE NORTH 465 FEET OF THE SOUTHWEST ¼ OF THE NORTHWEST ¼ OF
SECTION 25, TOWNSHIP 41 NORTH RANGE 13 EAST OF THE THIRD PRINCIPAL
MERIDIAN (EXCEPT THEREFROM THE EAST 33 FEET MEASURED
PERPENDICULAR TO THE EAST LINE OF THE SOUTHWEST ¼ OF THE
NORTHWEST ¼ OF SAID SECTION 25, ALSO EXCEPT THE WEST 66 FEET
MEASURED PERPENDICULAR TO THE WEST LINE OF THE SOUTHWEST ¼ OF
THE NORTHWEST ¼ OF SAID SECTION 25), ACCORDING TO THE PLAT
THEREOF RECORDED JULY 26, 1956 AS DOCUMENT 16650663, IN COOK
COUNTY, ILLINOIS.
PARCEL 2:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY THE EASEMENT
AGREEMENT RECORDED AS DOCUMENT 96138308 FOR THE CONSTRUCTION,
INSTALLATION, MAINTENANCE AND REPAIR OF A STORM WATER DRAINAGE
FACILITY AND IMPROVEMENTS OVER AND UPON THE EAST 30 FEET OF THE
NORTH 30 FEET OF LOT 6 IN HOWARD-HARTREY SUBDIVISION.
PARCEL 3:
PERPECTUAL, NON EXCLUSIVE EASEMENT AS CREATED BY THE RECIPROCAL
EASEMENT AGREEMENT RECORDED AS DOCUMENT 0418818040, FOR ACCESS
TO AND FROM HOWARD AVENUE, INGRESS AND EGRESSS OF TRUCKS, VANS
PASSENGERS AUTOMOBILES AND OTHER VEHICLES AND PEDESTRIAN
TRAFFIC OVER AND ACROSS A PORTION OF LOT 3 IN AFORESAID SUBDIVISION
AND DEPICTED ON EXHIBIT “D” ATTACHED THERETO.
PARCEL 4:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY THE EASEMENT
AND RESTRICTIONS AGREEMENT RECORDED AS DOCUMENT 93840922 FOR
PASSENGER AND TRUCK VEHICLAR INGRESS AND EGRESS OVER AND
ACROSS A PORTION OF LOT 9 IN HOWARD-HARTREY SUBDIVISION.
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PARCEL 5:
EASEMENT FOR THE BENEFIT OF PARCEL 1 FOR INGRESS AND EGRESS OVER
AND ACROSS THE SOUTH 20 FEET OF LOT 3 IN AFORESAID SUBDIVISION AS
CREATED BY THE AGREEMENT RECORDED JULY 5, 1955 AS DOCUMENT
16290044.
PINs: 10-25-104-014-0000 and 10-25-104-015-0000
Common Address, 222 Hartrey Avenue, Evanston, IL 60202
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EXHIBIT B
LOAN FORGIVENESS SCHEDULE
LOAN DATA
PRINCIPAL
2,500,000.00
LOAN TERM 15
RATE 1.56%
PAYMENT PER YEAR 1
PAYMENT ($39,000.00) ($149,217.26)
Principal Interest Total Balance
P + I
1 2,500,000 166,667 39,000 205,667 2,333,333
2 2,333,333 166,667 36,400 203,067 2,166,666
3 2,166,666 166,667 33,800 200,467 1,999,999
4 1,999,999 166,667 31,200 197,867 1,833,332
5 1,833,332 166,667 28,600 195,267 1,666,665
6 1,666,665 166,667 26,000 192,667 1,499,998
7 1,499,998 166,667 23,400 190,067 1,333,331
8 1,333,331 166,667 20,800 187,467 1,166,664
9 1,166,664 166,667 18,200 184,867 999,997
10 999,997 166,667 15,600 182,267 833,330
11 833,330 166,667 13,000 179,667 666,663
12 666,663 166,667 10,400 177,067 499,996
13 499,996 166,667 7,800 174,467 333,329
14 333,329 166,667 5,200 171,867 166,662
15 166,662 166,662 2,600 169,262 0
2,500,000 311,999 2,811,999
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EXHIBIT C
GUARANTY
Borrower: Autobarn Motors, Ltd.
Lender: City of Evanston
Guarantor: Richard Fisher
1012 Chicago Avenue
Evanston, IL 60202
Principal Amount: $2,500,000
Loan Term: 15 years (180 months)
Guaranty Term: 5 years, as detailed in the
TIF Forgivable Loan Agreement, § B(4).
CONTINUING GUARANTEE OF PAYMENT AND PERFORMANCE. For good and
valuable consideration, Guarantor absolutely and unconditionally guarantees full and
punctual payment and satisfaction of the Indebtedness of Borrower to Lender, and the
performance and discharge of all Borrower's obligations under the Note and the Related
Documents. This is a guaranty of payment and performance and not of collection, so
Lender can enforce this Guaranty against Guarantor even when Lender has not
exhausted Lender's remedies against anyone else obligated to pay the Indebtedness or
against any collateral securing the Indebtedness, this Guaranty or any other guaranty of
the indebtedness. Guarantor will make any payments to Lender or its order, on demand,
in legal tender of the United States of America, in same-day funds, without set-off or
deduction, or counterclaim, and will otherwise perform Borrower's obligations under the
Note and Related Documents. Under this Guaranty, Guarantor's liability is limited to
Borrower’s obligations under the Note.
INDEBTEDNESS. The word "'Indebtedness” as used in this Guaranty means all of the
principal amount outstanding from time to time and at any one or more times, accrued
unpaid interest thereon and all collection costs and legal expenses related thereto
permitted by law, attorneys' fees, arising from Borrower’s obligations under the Note.
CONTINUING GUARANTY. THIS IS A "CONTINUING GUARANTY" UNDER WHICH
GUARANTOR AGREES TO GUARANTEE THE FULL AND PUNCTUAL PAYMENT.
DURATION OF GUARANTY. This Guaranty will take effect when received by Lender
without the necessity of any acceptance by Lender, or any notice to Guarantor or to
Borrower, and will continue in full force until end of the fifth year (60th month) of the
Loan. If Guarantor elects to revoke this, Guaranty, Guarantor may only do so in writing.
Guarantor's written notice of revocation must be mailed to Lender; by certified mail, at
Lender's address listed above or such other place as Lender may designate in writing.
This Guaranty shall bind Guarantor's estate as to the Indebtedness created both before
and after Guarantor's death or incapacity, regardless of Lander's actual notice of
Guarantor’s death, Subject to the foregoing, Guarantor's, executor or administrator or
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other legal representative may terminate this Guaranty in the same manner in which
Guarantor might have terminated it and with the some effect. Release of any, other
guarantor or termination of any other guaranty of the Indebtedness shall not affect the
ability of Guarantor under this guaranty.
GUARANTOR'S AUTHORIZATION TO LENDER. Guarantor authorizes Lender, either
before or after any revocation hereof upon written notice to Guarantor by Lender,
without lessening Guarantor’s liability under this Guaranty, from time to time (A) to take
and hold security for the payment of this Guaranty or the Indebtedness, and exchange,
enforce, waive, subordinate, fail or decide not to perfect, and release any such security,
with or without the substitution of new collateral; (B) to determine how, when and what
application of payments and credits shall be made on the Indebtedness; and (C) to
apply such security and direct the order or manner of sale thereof, including without
limitation. any non-judicial sale permitted by the terms of the controlling security
agreement or deed of trust, as Lender in its discretion may determine;
GUARANTOR'S REPRESENTATIONS AND WARRANTIES. Guarantor represents
and warrants to Lender that (A) no representations or agreements of any kind have
been made to Guarantor which would limit or qualify in any way the terms of this
Guaranty; (B) Guarantor has full power, right and authority to enter into this Guaranty;
(C) the provisions of this Guaranty do not conflict with or result in a default under any
agreement or other instrument binding upon Guarantor and do not result in a violation of
any law, regulation, court decree or order applicable to Guarantor;" (D) upon Lender's
request, Guarantor will provide to Lender financial and credit information in form
acceptable to Lender, and all such financial information which currently has been, ,and
all future financial information which will be provided Lender is and will be true and
correct in all material respects and fairly present, Guarantor's financial condition as of
the dates the financial information is provided; (E) no material adverse change has
occurred in Guarantor's financial condition since the date of the most recent financial
statements provided to Lender and no event has occurred which may materially
adversely affect Guarantor's financial condition; and (J) Guarantor has established
adequate means of obtaining from Borrower on a continuing basis information regarding
Borrower's financial condition. Guarantor agrees to keep Lender adequately informed
from any relevant facts, events, or circumstances which might in any way affect
Guarantor's risks under this Guaranty.
GUARANTOR'S WAIVERS. Except as prohibited by applicable law, Guarantor waives
any right to require Lender (A) to continue lending money or to extend other credit to
Borrower; (B) to proceed directly against or exhaust any collateral held by Lender from
Borrower, any other guarantor, or any other person; and (C) to pursue any other remedy
within Lender's power;
SUBORDINATION OF BORROWER DEBTS TO GUARANTOR. Guarantor agrees that
the indebtedness, whether now existing or hereafter created, shall be superior to any
claim that Guarantor may now have or hereafter acquire against Borrower, whether or
not Borrower becomes insolvent. Guarantor hereby expressly subordinates, any claim
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Guarantor may have against Borrower, upon an account whatsoever, to any claim that
Lender may now or hereafter have against Borrower. In the event of insolvency and
consequent liquidation of the assets of Borrower, through bankruptcy, by an assignment
for the benefit of creditors, by voluntary liquidation, or otherwise, the assets of Borrower
applicable to the payment of the claims of both Lender and Guarantor shall be paid to
Lender and shall be first applied by Lender to the indebtedness. Guarantor does hereby
assign to Lender all claims which it may have or acquire against Borrower or against
any assignee or trustee in bankruptcy of Borrower; provided however, that such
assignment shall be effective only for the purpose of assuring to Lender full payment in
legal tender of the Indebtedness.
MISCELLANEOUS PROVISIONS. The following miscellaneous provisions are a part of
this Guaranty:
Amendments. This Guaranty together with any Related Documents, constitutes
the entire understanding and agreement of the parties as to the matters set forth
in this Guaranty, No alteration of or amendment to this· Guaranty shall be
effective unless given in writing and signed by both parties.
Caption Headings. Caption headings in this Guaranty are for convenience
purposes only and are not to be used to interpret or define the provisions of this
Guaranty.
Governing law. This Guaranty will be governed by federal law applicable to
Lender and, to the extent not preempted by federal law, the' laws of the State of
Illinois without regard to its conflicts of law provisions.
Integration. Guarantor further agrees that Guarantor has read and fully
understands the terms of this Guaranty; Guarantor has had the opportunity to be-
advised by Guarantor's attorney with respect to this Guaranty; the Guaranty fully
reflects Guarantor's intentions and parol evidence is not required to interpret the
terms of this Guaranty. Guarantor hereby indemnifies and holds Lender harmless
from all losses, claims, damages, and costs (including Lender's attorneys' fees)
suffered or incurred by Lender as a result of any breach by Guarantor of the
warranties, representations and agreements of this paragraph.
Interpretation. In all cases where there is more than one Borrower or Guarantor,
then all words used in this Guaranty in the singular shall be deemed to have
been used in the plural where the context and construction so require; and where
there is more than one Borrower named in this Guaranty or when this Guaranty
is executed by more than one Guarantor, the words “Borrower” and "Guarantor”
respectively shall mean all and anyone or more of them. The words “Guarantor,"
"Borrower," and "Lender” include the heirs, successors, assigns, and transferees
of each of them, If a court finds that any provision of this Guaranty is not valid or
should not be enforced, that fact by itself will not mean that the rest of this
Guaranty will not be valid or enforced. Therefore, a court will enforce the rest of
439 of 537
City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 21
the provisions of this Guaranty even if a provision of this Guaranty may be found
to be invalid or unenforceable. If anyone or more of Borrower or Guarantor are
corporations, partnerships, limited liability companies, or similar entities, it is not
necessary for Lender to inquire into the powers of Borrower or Guarantor or of
the officers, directors, partners, managers, or other agents acting or purporting to
act on their behalf, and any indebtedness made or created in reliance upon the
professed exercise of such powers shall be guaranteed under this Guaranty.
Notices. Any notice required to be given under this Guaranty shall be given in
writing, and, except for revocation notices by Guarantor, shall be effective when
actually delivered, when actually received by tele-facsimile (unless, otherwise
required by law) when deposited with a nationally recognized overnight courier,
or, if mailed, when deposited in the United States mail, as first class, certified or
registered mail postage prepaid, directed to the addresses shown near the
beginning of this Guaranty. All revocation notices by Guarantor shall be in writing
and shall be effective upon delivery to Lender as provided in the section of this
Guaranty entitled "DURATION OF GUARANTY.” Any party may change its
address for notices under this Guaranty by giving formal written notice to the
other parties, specifying that the purpose of the notice is to change the party's
address, For notice purposes, Guarantor agrees to keep Lender informed at all
times of Guarantor's current address.
No Waiver by Lender. Lender shall not be deemed to have waived any rights
under this Guaranty unless such waiver is given in writing and signed by Lender.
No delay or omission on the part of Lender in exercising any right shall operate
as a waiver of such right or any other right. A waiver by Lender of a provision of
this Guaranty shall not prejudice or constitute e waiver of lender's right otherwise
to demand strict compliance with that provision or any other provision of this
Guaranty. No prior waiver by Lender, nor any course of dealing between Lender
and Guarantor, shall constitute a waiver of any of Lender's rights or of any of
Guarantor's obligations as to any future transactions, Whenever the consent of
Lender is required under this Guaranty, the granting of such consent by Lender
in any Instance shall not constitute continuing consent to subsequent instances
where such consent is required and in all cases such consent may be granted or
withheld in the sole discretion of Lender.
Successors and Assigns. Subject to any limitations stated in this Guaranty on
transfer of Guarantor's interest, this Guaranty shall be binding upon and inure to
the benefit of the parties, their successors and assigns.
DEFINITIONS. The following capitalized words and terms shall have the following
meanings when used in this Guaranty. Unless specifically stated to the contrary, all
references to dollar amounts shall mean amounts in lawful money of the United States
of America. Words and terms used in the singular shall include the plural, and the plural
shall include the singular, as the context may require. Words and terms not otherwise
440 of 537
City of Evanston – Forgivable Loan – Autobarn Motors P a g e | 22
defined in this Guaranty shall have the meanings attributed to such terms in the Uniform
Commercial Code:
Borrower. The word “Borrower” means Autobarn Motors, Ltd. and includes all
co-signers and co·-makers signing the Note and all their successors and assigns.
GAAP. The word "GAAP" means generally accepted accounting principles.
Guarantor. The word "Guarantor" means Richard Fisher, individually, and in
each case, any signer's successors and assigns.
Guaranty. The word "Guaranty" means this guaranty from Guarantor to Lender.
Indebtedness. The word "Indebtedness" means Borrower's indebtedness to
Lender as more particularly described in this Guaranty.
Lender. The word “Lender" means City of Evanston, its successors and assigns.
Note. The word “Note” means and includes without limitation all of Borrower's
promissory notes and/or credit agreements evidencing Borrower's loan
obligations in favor of Lander, together with all renewals of, extensions of,
modifications of, substitutions for promissory notes or credit agreements.
Related Documents. The words “Related Documents” mean all promissory
notes, credit agreements, loan agreements, environmental agreements,
guaranties, security 'agreements, mortgages, deeds of trust, security deeds,
collateral mortgages, and all other instruments, agreements and documents,
whether now or hereafter existing, executed in connection with the Indebtedness.
EACH UNDERSIGNED GUARANTOR ACKNOWLEDGES HAVING READ ALL THE
PROVISIONS OF THIS GUARANTY AND AGREES TO ITS TERMS, IN ADDITION,
EACH GUARANTOR UNDERSTANDS THAT THIS GUARANTY IS EFFECTIVE
UPON GUARANTOR'S EXECUTION AND DELIVERY OF THIS GUARANTY TO
UNDER AND THAT THE GUARANTY WILL CONTINUE UNTIL TERMINATED IN THE
MANNER SET FORTH IN THE SECTION TITLED "DURATION OF GUARANTY", NO
FORMAL ACCEPTANCE BY LENDER IS NECESSARY TO MAKE THIS GUARANTY
EFFECTIVE, THIS PERSONAL GUARANTY is DATED ________________, 2014.
GUARANTOR:
__________________________
RICHARD FISHER
441 of 537
February 14, 2014
The City of Evanston
Chair and Members of The Economic Development Committee
Re: 222 Hartrey, Evanston Illinois.
Ladies & Gentlemen of the Economic Development Committee:
I would like to take this opportunity to give some updates on our findings from due diligence work done
in the run-up to our project at the above-captioned address:
Asbestos abatement / demolition: Costs are far, far higher than anticipated; having worked
through the bid process for several weeks now, cost for Asbestos abatement is $130,000 and
demolition is $285,000
Collision Repair Center: Although the space itself can be built out at the same time as the rest of
the construction is done, designing and equipping the Center will be more time-consuming and
expensive than first thought; equipment alone will approach half a million dollars – funds which
we are aware are not and cannot be covered by TIF funds. This is one of the reasons that an
extension of our sales tax sharing agreement is of the utmost importance; it is the collision
repair center which will create a good portion of the new jobs associated with this project.
Insulation: In attempting to value-engineer the project, we have sought to move away from the
coated aluminum composite paneling/ E.I.F.S on the exterior of the building. While saving about
$250,000 in unnecessary expense, we are now looking at a pure E.I.F.S solution which will
provide a clean, new- looking exterior to the building whilst answering all Insulation concerns.
Sprinkler System: We have found out today that the sprinkler system for the entire building
must be renewed; Cost is $200,000 plus.
Operating Costs/ Snow Removal: We are learning that whilst the idea of all vehicle deliveries
moving away from Chicago Avenue is great for our neighbors, we must be ready for higher labor
costs. The fact that the building is two miles away contributes to this – we can envision an
enormous amount of to-ing and fro-ing when we’re up and running between delivering cars,
parts or people – which obviously adds tremendous expense. We have also realized that we will
have to invest $2-300,000 more in snow-removal equipment. This winter has been incredibly
severe; we will take heavy losses in January and February. Again, an extension of our sales- tax
sharing agreement for at least four years could be the difference between the survival of our
businesses and their failure. .As I have stated previously, the best-case scenario from continuing
to operate at less than 2% Pre-Tax net on Sales will be egregious compromise in our ability to
obtain Inventory financing from the banks – and therefore in our ability to grow.
Project Value Engineering:
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We continue to work diligently on value-engineering this project as we try to bring in the total
cost at less than $3.5M. We have already closed on the property, and are currently paying the
mortgage/carrying costs. In terms of the project, we can only work with $500,000 =/- of
Company (non-TIF) funds – which again illustrated the need to extend the sales tax sharing
agreement if the TIF has a maximum value of $2.5M. A starting point here towards getting the
total funding back toward hitherto-discussed levels could be to waive all Permit fees associated
with the project – a saving of $60-70,000.
Please find here an updated estimate of Project Costs:
222 Hartrey
Indirect Costs
Purchase and Acquisition
$2,550,000.00
Architecture
$110,000.00
Energy/Lighting consultant
$5,000.00
Permits
$70,000.00
Operational Costs
$75,000.00
200 Site Work
Subsurface Investigation
$25,000.00
Asbestos Abatement
$130,000.00
Demolition
$285,000.00
Paving
$100,000.00
Curbs
$20,000.00
Pavement marking
$25,000.00
Fences & Gates
$30,000.00
Landscaping & Irrigation
$5,000.00
300 Concrete
Concrete
$100,000.00
Concrete restoration & Cleaning
400 Masonry
Masonry
$50,000.00
Stone
500 Metals
Structural Framing
$75,000.00
Metal Decking
$5,000.00
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Railings
$10,000.00
600 Woods & Plastics
Rough Carpentry
$15,000.00
700 Thermal & Moisture Protection
Weather Protection
Water Proofing
$20,000.00
Insulation
$30,000.00
Exterior insulation and Finish systems
$175,000.00
Fireproofing
Roofing
$ 350,000.00
Flashing
Aluminum Composite panels
Skylights
$25,000.00
Caulking
$10,000.00
800 Doors & Windows
Metal Doors & Frames
$25,000.00
Garage Doors
$80,000.00
Windows
$25,000.00
Hardware
$10,000.00
900 Finishes
Drywall
$35,000.00
Tile
$25,000.00
Acoustical
Treatment
$20,000.00
Carpeting
$20,000.00
Special Floor coatings
$5,000.00
Painting
$50,000.00
1000 Specialties
Louvers, vents
Wall & Corner Guards
Intercom systems
$5,000.00
Bath Hardware
$2,500.00
Toilet Partitions
$7,500.00
Toile Accessories
$7,500.00
Lockers
$10,000.00
Signage
$85,000.00
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1100 Equipment
Maintenance Equipment
owner
Loading Dock equipment
owner
waste handling equipment
owner
Miscellaneous Auto equipment
owner
1200 Furnishing
Furniture
owner
Window treatment
owner
1400 Elevators
elevators
$125,000.00
1500 Mechanical
Mechanical systems
Fire Protection
$25,000.00
Fire Sprinkler Systems
$100,000.00
Plumbing
$175,000.00
HVAC
$300,000.00
1600 Electrical
Electrical
$300,000.00
Lighting
$50,000.00
Voice / Data
$50,000.00
Alarm systems
$50,000.00
Total
$5,882,500.00
Operating Costs NOW - before we move in or start to operate or Pay any salaries:
We have been advised to expect total energy bills of $10-15,000 per month at the building
Real Estate taxes assuming success with the 7B Agreement with Cook County will average
around $6,000 per month.
Mortgage Payment on the Building is currently $29,000 per month.
Insurance is $2500 per month
Janitorial/ Snow removal is $2500 per month
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CURRENT OPERATING EXPENSE AS YOU CAN BEFORE WE MOVE IN AND ADD PAYROLL, PHONES, DATA
PROCESSING, SUPPLIES, PROFESSIONAL FEES,ETC., ARE $ 55,000 PER MONTH.
Conclusion:
In conclusion, I would state that we are able to move forward with the project under the following
conditions:
$2.5 M TIF financing as agreed previously, with an initial payment of $1M at issuance of building
permits (we already have $2.5M ++ invested), with progress payments as we perform the
project
A 48 month extension of our previous Sales Tax sharing agreement with a re-start date triggered
by the final payment from our old (existing) agreement, after which we would agree to no
further application for sales tax sharing for the existing franchises during my lifetime.
All Construction/ Demolition Permit fees waived for this project.
Should sewer repairs be necessary on Shure drive, repair expense to be borne by the City of
Evanston. (Shure Drive has been used a Public right of way for many years)
Approval of the 7B Real Estate Tax initiative by Cook County.
Should the above prove impossible to achieve, I would respectfully seek Evanston’s assistance in
vacating ownership of the property . I would point out to members of the Economic development
Committee that everyone concerned has been aware from the outset that the TIF financing was , in
essence, a Construction allowance – we have never inferred that we could shoulder the cost of this
project and be repaid for the construction costs at the Project’s completion. With regard to Sales Tax
sharing, I would point out that a neighbor nearby – Morton Grove – is currently entering into a sales tax
sharing agreement with a single-franchise automobile dealer - which pays 70% of the first $5M collected
to the dealership, and then 30% for the balance of 20 years. It totals up to about $12M. I mention this
only to illustrate that by comparison, the above agreement is very, very conservative.
I hope that this letter has been of some help; I know that we all like very much to see the project come
to fruition.
Yours Sincerely,
Richard Fisher.
446 of 537
1
Nyden, JohannaFrom:Richard A. Fisher <fish2556@gmail.com>Sent:Friday, February 14, 2014 5:40 PMTo:Nyden, JohannaCc:lcohen27@sbcglobal.netSubject:Re: 222 HartreyAddendum for Equipment costs 222 Hartrey: Current Project: (service, Parts, Detail, photography)
12 lifts
vehicle-exhaust aparatus with 12 hoses
parts-bins
key machine
oil distribution control system
brake lathes (2)
tire machine
wheel balancer
eye-wash stations (2)
first aid stations (2)
telephone system
computers and data-processing software
floor scrubber/cleaning
key storage system
Photographic studio equipment
Pallet jacks/ engine hoists/ spring compressor
Lunch room equipment
Lockers- 8
Air compressor system
Used oil storage system
Scan tool/diagnostic equipment
detailing equipment: 10 bays
$350,000
Collision Repair Center:
2 quick dry water-based paint booths
2 frame machines with computerised frame alignment
6 lifts/exhaust
Computerized paint mixing system
fire Proof cabinets for flammable materials
sheet metal storage racks
Select Bench for VW and Audi Repair
Inverter Spot welder for VW / Audi Repair
Aluminum welding equipment
2 curtain/ frame booths
telephone system
estimating software system/ computers
compressor system
towing device
misc. equipment dollys etc
6 flat racks with tools
High intensity bodyshop lighting
furniture/ equipment for customer lounge
lockers/ lunchroom equipment
$550,000 - $600,000.
On Fri, Feb 14, 2014 at 3:55 PM, Richard A. Fisher <fish2556@gmail.com> wrote:
you are missing updated project costs. I am sending now.
On Fri, Feb 14, 2014 at 3:51 PM, Nyden, Johanna <jnyden@cityofevanston.org> wrote:
Got it. Going to review and will let you know if I have any comments, etc.
From: Richard A. Fisher [mailto:fish2556@gmail.com]
Sent: Friday, February 14, 2014 3:51 PM
To: Nyden, Johanna; Peter Hett; Richard A. Fisher
Subject: 222 Hartrey
447 of 537
JANUARY 8, 2014
Lobby of 222 Hartrey to be reclaimed into the Lobby of the Autobarn Evanston Corporate Offices
448 of 537
January 8, 2014
City of Evanston
2100 Ridge Avenue
Evanston, IL. 60201
To the Evanston City Council and to whom it may concern;
I opened The Autobarn Evanston on July 1st, 1992 with a Volkswagen and an Oldsmobile
franchise. At the time, our only building was located at 1012 Chicago Avenue. At the time
of our business opening, other dealerships in Evanston were: Buick at 1033 Chicago
Avenue; Subaru at 1015 Chicago Avenue; Chrysler/Plymouth/Jeep further north on
Chicago Avenue, where Whole Foods is located now; Toyota on Ridge and Nissan/
Isuzu on Chicago Avenue south of Main street. During the intervening years, all of the
franchises listed have either closed or moved away, except Volkswagen (which we
continue to own) and Nissan, which we purchased in 2005 from Rob Paddor as he
was leaving Evanston with his Subaru franchise. Additionally, we brought Mazda back
to Evanston (relocating the dealership from Skokie) when we purchased it from Old
Orchard Mazda in March of 2000.
Unlike the other dealerships listed, we have remained in Evanston, and purchased
several pieces of Evanston real estate over the past twenty years that reinvested
revenues in our town. We acquired 1001 Chicago Avenue in 1993. Though sold in 2007,
we bought it back in 2011 and completed a $1.5 million renovation in 2013. It is now the
Pre-Owned Sales Center for our Evanston Nissan Dealership. 1012 Chicago Avenue was
purchased in 1992, as our original piece; in 2010 we completed a $3 million renovation
as the new home for Nissan. We bought 1034 Chicago Avenue in 1996 and we are
currently re-designing the interior and exterior of this building to be re-opened as the
Volkswagen Pre-Owned Sales Center. In 2001 we acquired 1033 Chicago Avenue/520
Greenleaf. Following our $2.5 million renovation in 2007, it became the home of The
Autobarn Volkswagen. 1015 Chicago Avenue was purchased in 1999. In May 2008 the
new Autobarn Mazda Retail Revolution was completed at 1015, costing $3 million. We
have outgrown our Sales and Service/Parts departments and are currently planning to
reconfigure the showroom for much better use of space, build a delivery area (without
increasing the footprint of the building), and remove much of the daily Service burden
(Pre-owned vehicle get-ready) to the Hartrey property.
1015 Chicago Avenue Evanston, IL. 60202449 of 537
An unusually large portion of our revenue in Evanston has always gone to Rent/Real
Estate Taxes/Construction or Rehabilitation from 1992 right through to today. Several
years ago, we entered into a Sales Tax Sharing Agreement with the City of Evanston
where we received a quarterly rebate for 50% of the municipality’s portion of the sales
tax generated by our sales: This has proven to be a vital element of our revenue stream;
we have used it historically to offset Real Estate Tax expense. On a general level, the
Sales Tax sharing agreement has helped us to maintain our business and continue to
grow revenue. We hope to provide Evanston with compelling reasons to renew our Sales
Tax Sharing Agreement in the future.
What follows is a detailed examination of:
• Our operations today: the problems and opportunities
• Involvement in Community
• Our future plans
• Growth potential
• Sales revenue
• Expansion in to 222 Hartrey Avenue:
• Initial Site Re-development and Construction
• The Autobarn of Evanston Collision Repair Center:
VW and Audi Certified
• Floor plans with a conception of how the space will layout
• Vehicle storage and display: Interior and Exterior
• Consolidation of the detailing departments
• Photo Studio
• Other: Window tinting, alloy wheel repair and refinishing, clear-
bra installation, paintless dent repair, windshield repair and interior
reconditioning/repair.
• Request for Tax Increment Financing (TIF)
• Job Created/Moved
Sincerely,
Richard Fisher
847.951.3360
1015 Chicago Avenue Evanston, IL. 60202450 of 537
The Autobarn of Evanston: A Review of Our Operations Today -
The Problems and Opportunities
At a 2013 pace of $100M in sales, we are one of Illinois’ largest dealership operations;
an improbable fact I’m sure you’ll agree. We sell and deliver, on average, about 350
new and pre-owned vehicles monthly - and Service about 2000. We employ 156 people
either full or part-time. As of this writing, we are Illinois’ #1 Ranked Mazda Dealership,
in the top 5 with Volkswagen, and with Nissan we are improving (!) - although we are
Chicagoland’s Largest seller of the all-electric LEAF. Evanston is a perfect location for
the sale of environmentally conscious vehicles, and in our line-up we have not only the
LEAF, but all of Volkswagen’s clean-diesel models along with Mazda’s all-new line-up of
Sky-Activ fuel-efficient vehicles. We have great brands here for the times, and we can
certainly experience solid growth in sales volumes this next few years should we be able
to provide a workable infrastructure for the organization and containment of that growth.
Problems caused on Chicago Avenue and Hinman due to our volume of business
• Main dealership buildings/entries are on Chicago Avenue - a very busy
street. Average 100 cars per week being delivered to the dealerships -
unloaded on Chicago Avenue - causing havoc.
• The Volkswagen and Mazda dealerships back-up to dense residential
areas: parts deliveries, employees driving too fast and too many vehicles
exiting to the rear of the buildings has in the past caused problems to our
neighbors. Hartrey will reduce service/get ready traffic by about half.
• We have also committed to relocate the AutoGuard machine to Hartrey,
closing up one of the garage exits at the back of 1033 Chicago. The net
effect will be an infinitely more peaceful environment on both Hinman and
Chicago avenue.
451 of 537
Opportunities created by the addition of 222 Hartrey
• We currently stock about 400 pre-owned vehicles between showrooms,
various lots and a warehouse in Chicago. From this inventory we currently
sell about 200 pre-owned vehicles per month. Hartrey will allow us to
inventory - and attractively display - over 600 pre-owned vehicles. The pre-
owned warehouse/showroom that we will create at Hartrey will be unique
in Chicagoland. We believe that in due course we will increase our pre-
owned sales volume to more than 300 vehicles per month, because of the
new found ease of operation and storage that Hartrey brings.
• We currently stock about 700 new vehicles between showrooms, various
lots and a warehouse in Chicago. From this inventory we currently sell
about 200 new vehicles per month. Hartrey will allow us to inventory - and
attractively display - over 950 new vehicles: all in Evanston (550 in Hartrey
and 400 at Emerson). We must have the ability to stock at least 300 new
vehicles per currently held franchise in order to grow our volume.
• 222 Hartrey not only allows us to inventory and display the appropriate
number of vehicles, it becomes the drop off and get ready point (pre-
delivery inspection) for all new cars - all brands.
The Autobarn Evanston Pre-Owned vehicle Sales 09 to Present:
2009 1409
2010 1956
2011 1837
2012 1957
2013 2659
2013 2494
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Involvement in the Community
The Autobarn has been part of the Evanston Community for 21 years. We would like
to believe that over those years we have established ourselves as reasonably well-
respected “fellow citizens” in the community.
In the past we have helped Turin Bicycles with the annual Evanston Grand Prix Bike
Race. Through our sponsorship we helped financially, with our manpower for the entire
event and by supplying the pace cars for all the races.
About four or five years ago we donated a new Mazda Tribute to Evanston Police
Department; this vehicle can still be seen doing Crossing Guard Duty at ETHS. Recently
we donated a 2013 CX-5 to the 311 Center to use as a roving billboard. For the next year
this vehicle will be driven around the Evanston area, participating in local events to help
develop awareness of this very important service.
We would like to build upon our involvement in the Evanston Community by increasing
and varying our activities; in so doing we would like to build relationships with those who
run Evanston, becoming a trusted resource for the city.
We sit on the Automotive Advisory Committee at ETHS. We are working on an Intern
Program with the Automotive Department, as well as a future Richard Fisher Dealerships
(RFD) ‘Hire & Train’ Program for ETHS Graduates not opting for college.
We have also been the main sponsor for YEA Day, helping financially as well as donating
our manpower and meeting space for whatever they request. This relationship has been
steady for over five years, and this year, helped earn us the Evanston Arts Committee
2012 Arts and Business Leadership Award.
We were recently the title sponsor for Lincoln Elementary School’s annual fund raiser
at Dawes House, and look forward to more involvement with this great (and tastefully
renovated!) local elementary school.
453 of 537
Richard Kirkpatrick is our General Manager; who was recently appointed to the Board
of Directors of the Evanston Chamber of Commerce. He can be found at Evanston’s
Farmers Market most Saturday mornings around 7am. He is usually there with one of our
green vehicles answering questions from local residents. Activities like this have led to
the sale of our second batch of 10 LEAF’s to the city of Chicago just this week.
454 of 537
Our Future Plans
Remaining in Evanston is at the epicenter of our future business plans. The following
physical plant changes/additions must take place in order to ensure our success and
satisfy the manufacturers with whom we hold franchises.
The Autobarn Evanston Total
222 Hartrey facility which details are addressed later in this presentation.
Volkswagen
White Box facia and interior re-design will be required at 1033 Chicago Avenue within
the next 24 to 36 months.
Nissan
Renovations completed at 1012 and 1001 Chicago Avenue mean that we are in compliance
with Nissan facilities (although not yet for required storage) for the foreseeable future.
Mazda
Reconfigure showroom - move swamp-boat’ to Hartrey. Build 2-story sales offices (10 in
number) against South two-story wall. Enclose ‘Drive Center’ to provide indoor delivery
area.
I believe that a combination of these actions to improve our physical plants will allow us
to realize the revenue growth outlined here and to realize our dream of not only staying
in the Evanston community but becoming a more meaningful member of Evanston’s
business community, now and for the future.
455 of 537
Expansion: 222 Hartrey Avenue
Existing Building The existing building is a one-story brick building with a two story partial section on the west of a total of approximately 121,000 square feet. The building previously housed office and light manufacturing and is currently vacant.
The total site area is approximately 270 thousand square feet, approximately 100,000 of which is building coverage. Ninety degree parking is located on the south along the length of the building with the exception of the loading dock at the west end. The majority of the parking lot to the west of the building is asphalt and in need of repaving. A landscaped area faces Hartrey Avenue to the east.
Zoning is General Industrial (12) with Commercial (C1) to the south, and Residential (R2) to the east. Shore Drive is a private drive on the south and contains a 20 ft. wide utility easement. On the north side is railroad property, which is wooded. A 6 ft. utility easement runs along the north property line.
Site ImprovementsSite improvements will include resurfacing of the parking lots, installation of security fencing and automatic gates and installation of new security lighting as well as building exterior lighting for accents and security. Some of the existing catch basins will require rebuilding of the rims. Some entry sidewalk paving replacement is anticipated along with customer entrance improvements and code required accessibility provisions.
The main parking area will be for storage to accommodate approximately 500 new cars. This area will include landscaped islands as well as a landscaped perimeter, providing partial visual screening from the street. New high pole mounted LED fixtures will provide efficient security lighting and will employ cutoffs as necessary to prevent off-site light bleeding and glare.
Existing landscaped areas near the entry and facing the residential area to the east will be upgraded along with the planting areas at the parking area along the south elevation of the building.
Building ExteriorThe existing building exterior walls are masonry with insulated aluminum windows. The south elevation is brick faced and incorporates design features of the Miesean era with exposed steel structure elements and brown-black window framing. Generally, the exteriors will remain, however, modifications to the south elevation to incorporate the showroom anticipates the addition of some limited amounts of new glassy areas, which will reflect the same architectural style.
456 of 537
Expansion: 222 Hartrey Avenue
Building ExteriorThe existing building exterior walls are masonry with insulated aluminum windows. The south elevation is brick faced and incorporates design features of the Miesean era with exposed steel structure elements and brown-black window framing. Generally, the exteriors will remain, however, modifications to the south elevation to incorporate the showroom anticipates the addition of some limited amounts of new glassy areas, which will reflect the same architectural style.
The steel elements of the façade have some minor rusting and will require hand tool or blast cleaning, re-priming at these areas and painting. The brick in limited areas shows some signs of water intrusion resulting in displacement and small amounts of spalling. This should be investigated further and remedied to prevent long term damage. Some of the copings are damaged and require repair. Many of the sealants have failed and will require replacement.
The vehicular ramps for access to upper level car storage (see interiors below) will be constructed on the west side of the building from the south façade, back approximately four bays. This will adopt the steel and brick in-fill vocabulary of the building and present a unifying wrapping of this architecture around the corner. It will be all steel construction with a waterproofed concrete ramp and roofed.
All exterior walls will be insulated to an approximate U value of 0.064 in accordance with the 2012 Illinois Energy Conservation Code (IECC). Existing aluminum windows presently are glazed with insulating glass and should be serviceable to remain. Along the west half of the north elevation are single glazed steel windows that have outlived their useful life and will be removed for insulated masonry in-fill.
The existing roofs are built-up and single ply. The preliminary evaluation suggests a combination of reroofing and recovering may be required. Where reroofing is required, single ply adhered roofing will be installed over R-25 rigid plastic insulation, tapered to slope to drains. Lighting studies will be undertaken in design phases to evaluate the installation and location of sky lighting to be incorporated throughout.
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LLLLLLLLLLLLLLLLLLLL222 Hartrey Avenuethe Autobarn Evanston2013sohl.architect, llcRe-Development of 222 Hartrey AvenueSite Plan - Entry Option 1458 of 537
Re-Development of 222 Hartrey AvenueSite Plan - Entry Option 2LLLLLLLLLLLLLLLLLLLL222 Hartrey Avenuethe Autobarn Evanston2013sohl.architect, llc459 of 537
Expansion: 222 Hartrey Avenue
Core and Service SpacesThe existing main mechanical room is the location of existing incoming services and will be utilized for new mechanical and electrical equipment and/or existing equipment that will be reused.
The existing building is fully sprinklered and this system will only be altered as required for head relocations. All services throughout the building, which are not to be reused, are to be abandoned and removed.
The existing stairs to the second floor are in good condition and anticipated to require only cleaning and painting.
The existing elevator to the second floor and mezzanine is outdated and will be replaced with a new 4000 lb. holeless hydraulic for moving supplies between the ground floor and the mezzanine and for general personnel access.
The dock currently has two 50 foot bays to accommodate long trucks. As the automotive dealer use does not utilize the type of delivery and shipping needs of the industrial uses anticipated for this existing building and the underlying zoning, The Autobarn will be proposing to re-use this loading dock area as the Entrance and Write-up area to the Collision Repair center.
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Expansion: 222 Hartrey Avenue
COLLISION REPAIR CENTERThe western most section of the ground floor, approximately 20,000 sf, will be devoted to the establishment of The Autobarn Evanston Collision Repair Center. This will be a fully equipped center with state-of-the-art equipment throughout, and will be Audi and Volkswagen Certified. This is a recent development on our part; we previously had felt it more likely that we would lease this space to an independent body shop. We will now make every effort to establish this new business for our customer base and Evanston residents - remaining the creation of approximately 15 new Evanston jobs. Details on the equipment required and the exact layout of the space will follow; Collision Repair Center layout is usually handled by firms specializing in this area.
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Expansion: 222 Hartrey Avenue
VEHICLE STORAGE & DISPLAY: INTERIOR AND EXTERIOR
Interior Parking Approximately 70% (85,000 SF) of the building will be devoted to pre-owned car storage. 65,000 SF on the first floor will house approximately 240 cars and an additional 75 cars will be housed on the 19,000 SF second floor. The new two-way ramp to the second floor will be constructed on the west end of the building for access to this level.
Ceilings will be open existing construction with all new lighting. It is anticipated that the addition of skylights coupled with day lighting controls in accordance with the IECC will provide efficient and effective lighting. Floors will be elastomeric traffic topping or sealed concrete.
Exterior ParkingThe main parking area will be for storage to accommodate approximately 500 new cars. This area will include landscaped islands as well as a landscaped perimeter, providing partial visual screening from the streets.
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Expansion: 222 Hartrey Street
CONSOLIDATION OF DETAILING DEPARTMENTApproximately 9,600 SF will be devoted to consolidation of The Autobarn automotive repair, detailing and mechanical inspections. These spaces will be located in the south-center section of the ground floor and will include:
• Ten Detail bays• Six paintless dent repair bays• Twelve Mechanical bays
Generally these will have similar finishes to the vehicular storage areas, but will incorporate structural foundations as required for lifts; power, water, air and ventilation requirements for the specific program services, and task appropriate lighting.
Parts and equipment storage for the repair and detailing will be accommodated on the 6000 SF mezzanine level space above this area.
Servicing both the vehicle storage and the repair and detailing operations will be an in-house car wash, operated with reclaimed rainwater.
PHOTO STUDIOIncluded with the repair and detailing area will be a photo shoot facility. This high 1500 sf space will be sparse and flexible with specialty lighting for high quality photography sessions.
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Request for Tax Increment Financing
(TIF) for 222 Hartrey Avenue
Proposed Budget Funded By
Purchase Cost of Property $2.55 million Applicant/TIF
Rehabilitation and Equipment $4.61 million Applicant/TIF
Total Project: $7.16 million Applicant/TIF
The proposed rehabilitation of 222 Hartrey includes in the initial budget some $700,000 in equipment and hard items such as, fixtures, lifts, filing and office equipment. Actual rehabilitation costs of the building is an estimated $3.910 million. Furniture/Office Equipment will be extra.
Demolition/Debris $250,000 Interior Overhead doors $30,000
Asbestos Removal $250,000 Framing/Drywall/Drop Ceiling $125,000
Concrete $250,000 Sprinkler/Fire Alarm $80,000
Roofing $450,000 Steel $125,000
Steel Ramp $100,000 Plumbing $150,000
Landscaping $50,000 Phone/Computer Equipment $50,000
Fencing $100,000 Tiles/Carpet $55,000
Exterior Lighting $150,000 Painting (interior & exterior) $180,000
Asphalt $250,000 Glass Work $100,000
HVAC $200,000 Doors & Hardware $55,000
OH Garage Doors $150,000 Low Voltage Wiring $80,000
Above Ground Lifts & Exhaust System $100,000 Millwork $100,000
Electrical $250,000 Misc $250,000
Collision Repair/Paint Equipment $550,000
Total $4,610,000
Through this document we are applying for Tax Increment Financing in the amount of $4 million with the city of Evanston. We are flexible as to the period of this agreement.
We are also requesting an Illinois 6B or 7B Real Estate Tax Agreement, fixing Real Estate Taxes at a pre-agreed level for 12 years.
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Job Creation
JOBS CREATED BY JOBS MOVED FROM
HARTREY EXPANSION CHICAGO AVE.
Detailers 06 00
Porters 02 03
Paintless Dent Removal 02 00
Photographers 01 01
Wholesale Parts 01 02
Collision Repair/ Painters 10 00
Collision Repair Manager/ Advisors/ Foreman 04 00
Parts Wholesale Drivers 01 03
Shuttle Drivers 01 00
Tow Truck Driver 02 00
TOTAL PROJECTED NEW JOBS 30 09
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Financial Summary
2013 2013 2014
2012 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Tax Increment 1,113,811 1,100,000 1,110,000 1,100,000
Interest Income 13,251 10,000 11,000 10,000
Total Revenue 1,127,062 1,110,000 1,121,000 1,110,000
Expenditures
1994 & 1996 Bonds (refunded by 1999 and then
2008D bonds) Principal 605,000 645,000 645,000 685,000
1994 & 1996 Bonds (refunded by 1999 and then
2008 D bonds) Interest 109,603 75,611 75,611 39,088
Surplus Distribution 1,000,000 1,000,000 1,000,000 -
Capital Projects 2,170 1,400,000 150,000 500,000
Other Expenses 23,923 500,000 - -
Economic Development - - - 2,500,000
Operating Transfer to General Fund 141,600 144,400 144,400 144,400
Total Expenditures 1,882,296 3,765,011 2,015,011 3,868,488
Net Surplus (Deficit)(755,234) (2,655,011) (894,011) (2,758,488)
Beginning Fund Balance 5,000,873 4,245,639 3,351,628
Ending Fund Balance 4,245,639 3,351,628 593,140
Description of Major Activities
City of Evanston
The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard-Hartrey
TIF – on April 27, 1992. The TIF District consists of a 23-acre site located at 2201 West Howard Street in the
southwest corner of the City. The development consists of a shopping center with several large stores. The total
project cost is estimated to be $39,266,932, of which the City provided $7,390,000 in land acquisition and public
improvement costs.
This Fund is responsible for the payment of principal and interest on any outstanding debt service associated
with this TIF. The debt service payment schedule extends through FY 2014.
Howard-Hartrey TIF (Southwest II) Debt Service Fund Summary (Fund #310)
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For City Council meeting of April 8, 2014 Item O2
Resolution 12-R-14: Sales Tax Sharing Agreement with Autobarn Motors
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Nyden, Economic Development Division Manager
Subject: Approval of Resolution 12-R-14, “Authorizing the City Manager to Execute
a Sales Tax Sharing Agreement with Autobarn Motors, Ltd.”
Date: April 2, 2014
Recommended Action:
The Economic Development Committee and staff recommend approval of Resolution
12-R-14, “Authorizing the City Manager to Execute a Sales Tax Sharing Agreement with
Autobarn Motors, Ltd.”. This resolution and agreement authorizes the sharing of the
City’s portion of the sales tax remitted by Autobarn on a 50/50 sharing basis for a period
no greater than 48 months.
Funding Source:
This Sales Tax Sharing Agreement is funded through new sales tax generated by
Autobarn. The portion of sales tax generated by Autobarn and collected by the City will
be shared on a 50/50 basis annually between the City and Autobarn for 48 months until
commencement.
Background:
In 2005, the City of Evanston and Autobarn entered into a sales tax sharing agreement
to offset the costs associated with rehabilitation of the former Toyota dealership on
Chicago Avenue to facilitate the expansion of Autobarn into this space. The 2013 fiscal
year marked the completion of this sales tax sharing agreement. The essential terms of
the agreement were:
• City and Autobarn shared equal parts of a “base amount” of $291,500;
• Incremental sales tax generated over the base amount that was collected by
the City and reimbursed to Autobarn until the total rebate reached the greater
of $1,350,000 or 15% of total eligible project cost, not to exceed $1,500,000.
On average Autobarn collected between $200,000 and $300,000 annually from the City
through this sales tax sharing agreement since 2005.
As Autobarn again expands it operation and real estate holdings to include 222 Hartrey
Avenue, they have sought an extension to their existing sales tax sharing agreement
Memorandum
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with some modification of terms and conditions. The extension of the agreement assists
Autobarn financially while the company completes construction at 222 Hartrey Avenue
and transitions operations from Chicago Avenue to this property. At the February 19,
2014 meeting of the Economic Development Committee, it was recommended that
sales tax sharing agreement be extended between the City and Autobarn with the
following terms and conditions:
• The total sales tax collected by the City would be shared on a 50/50 basis at the
end of the calendar year;
• The period of sharing would be extended for 48 months after the existing
agreement had been satisfied;
• Autobarn must show evidence annually that 39 jobs (or more) are maintained at
222 Hartrey Avenue facility for the duration of the agreement; and
• The agreement is non-transferrable.
Based on projections, the City and Autobarn could share between $2.3 and $2.6 million
in total sales tax over the 48 month period. Each could collect between $1.19 and $1.3
million in total. The breakdown of projected sales tax generated is attached to this
memorandum.
Legislative History:
The Economic Development Committee considered the matter of a Sales Tax Sharing
Agreement between the City and Autobarn at its February 19, 2014 meeting. The
Committee voted unanimously (9-0) to recommend approval to City Council.
Attachments:
12-R-14
Draft Sales Tax Sharing Agreement
Estimate of Projected Sales Tax 2014-2017
2005 Sales Tax Sharing Agreement
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3/31/2014
12-R-14
A RESOLUTION
Authorizing the City Manager to Execute a Sales Tax Sharing
Agreement with Autobarn Motors, Ltd.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the Sales
Tax Sharing Agreement, attached hereto as Exhibit 1, the terms are incorporated
herein by reference, with Autobarn Motors, Ltd., an Illinois corporation.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Sales Tax Sharing Agreement as he may
determine to be in the best interests of the City.
SECTION 3: That this Resolution 12-R-14 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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12-R-14
~ 2 ~
EXHIBIT 1
Sales Tax Sharing Agreement
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SALES TAX SHARING AGREEMENT
THIS SALES TAX SHARING AGREEMENT (“Agreement”) is entered into this”),
by and between the CITY OF EVANSTON, Illinois, an Illinois home rule municipal
corporation (the “City”), and AUTOBARN MOTORS, LTD. an Illinois corporation (the
“Proprietor”) (individually, the City and Proprietor are referred to herein as a “Party”
and collectively referred to as the “Parties”).
RECITALS:
WHEREAS, the City, pursuant to Section 10 of Article VII of the Constitution of
the State of Illinois, is authorized to contract or otherwise associate with individuals in
any manner not prohibited by law or ordinance; and
WHEREAS, the City is a home rule municipality in accordance with Section 6(a)
of Article VII of the Constitution of the State of Illinois of 1970; and
WHEREAS, Proprietor operates car dealerships under the umbrella name of
“Autobarn”, each located respectively at 1001, 1012, 1015, 1033 and 1034 Chicago
Avenue, Evanston, Illinois and seeks to expand its operation to the property located at
222 Hartrey Avenue, which is located on real estate legally described in Exhibit A
attached hereto and made part hereof (the “Property”); and
WHEREAS, Proprietor has acquired the Property and seeks to renovate the
Property for use as a receiving and service facility for the aforementioned Autobarn
franchises (the “Project”); and
WHEREAS, the Parties agree that extraordinary costs associated with the
Project renovations require certain incentives from the City, and the incentives that will
be offered to offset these extraordinary costs in the form of rebates from the City‘s
portion of the local sales taxes generated on the Property; and
WHEREAS, the City desires to retain existing businesses, diversify the tax base,
create new jobs, and provide for the general enhancement of the tax base of the City for
the benefit of the City and its residents; and
WHEREAS, pursuant to City Council Resolution 48-R-15 adopted on August 15,
2005, the Parties previously entered into a Sales Tax Sharing Agreement (the “2005
Agreement”) which is nearing completion after a reconciliation by the Assistant City
Manager and the Director of Administrative Services, Marty Lyons, (the “Director”) of
the rebate payments disbursed and sales tax revenue reported by the Illinois
Department of Revenue; and
WHEREAS, the City has determined that providing financial assistance in the
form of a sales tax sharing agreement is a proper exercise of its home rule powers and
the City Council has made the following findings with respect to the Property and the
Project; and
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A. The Project is expected to create job opportunities within the City;
B. The Project will relieve traffic congestion on Chicago Avenue;
C. The Project will result in the creation of additional job training opportunities at
Evanston Township High School;
D. The Project will serve to further stabilize areas adjacent to the Property;
E. Without this Agreement, the Project would not be possible;
F. The Proprietor meets high standards of credit-worthiness and financial strength;
G. The Project will maintain the neighborhood commercial base of the City;
H. The Project will protect and enhance the sales tax base of the City; and
I. This Agreement is made in the best interest of the City.
WHEREAS, the City has agreed, pursuant to the terms of this Agreement, to
provide certain sales tax sharing provisions in order to insure the economic feasibility of
the Project which will have the benefits described above,
AGREEMENTS:
NOW, THEREFORE, in consideration of the foregoing Recitals, the covenants,
terms and conditions hereinafter set forth and other valuable consideration, the receipt
and sufficiency of which are acknowledged, it is mutually agreed by the Parties hereto
as follows:
SECTION 1: Recitals. The Parties hereby agree that the Recitals set forth
hereinabove are incorporated herein by reference, as if fully set forth herein.
SECTION 2: Rebate.
A. Rebate: Based on the foregoing reasons described in the Recitals, the Parties
agree to equally split all of the sales tax revenue received by the City from the Illinois
Department of Revenue at each of Proprietors current Evanston dealerships (Autobarn
Nissan of Evanston – 1001 Chicago Avenue; Autobarn Mazda of Evanston - 1015
Chicago Avenue; Autobarn Nissan of Evanston - 1012 Chicago Avenue; and Autobarn
Volkswagen of Evanston – 1033 and 1034 Chicago Avenue) (the “Rebate”).
B. Rebate Term:
1. The term of the rebate period (the “Rebate Term”) shall commence on the
later of the Effective Date of this Agreement or after the Director confirms satisfaction of
the 2005 Agreement terms (“Rebate Term Commencement Date”) and will expire on
the 48th month (four years) after the Rebate Term Commencement Date. Attached as
Exhibit B is a certification to be executed by the parties to document the Rebate Term
Commencement Date. This Agreement is a new Sales Tax Sharing Agreement and not
an extension of the 2005 Agreement. After the Director confirms that the terms of the
2005 Sales Tax Sharing Agreement have been confirmed, the 2005 Agreement is null
and void and the terms of which are not incorporated into this agreement beyond the
previously outlined in Section 2(B).
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2. The Proprietor may not petition for any additional extensions or renewals of
this Agreement for the referenced business franchises listed in Section 2(A) for the next
fifty years (until 2064). New businesses or franchises brought to the City by the
Proprietor are eligible for City consideration by the City Council for other City economic
development agreements or subsidies.
C. Rebate Payments: After receipt of the sales tax revenue, tax data from the
Illinois Department of Revenue, and a Rebate payment request for the first quarter and
the second quarter from Proprietor, the City will issue the Rebate within 30 days of the
request for Rebate payment on a semi-annual basis. In addition, following receipt of the
sales tax revenue and tax data from the Illinois Department of Revenue for the third and
fourth quarter and a Rebate payment request for said quarters, the City will issue the
Rebate payment within 30 days. If the Illinois Department of Revenue distributes data
in a regular quarterly basis, the City will process the rebates within 30 days, but in no
event less frequent than a semi-annual basis. Any failure to transmit the sales tax
revenue data and revenue by the Illinois Department of Revenue shall not be
considered an Event of Default of the City and cannot be cured by the City.
D. Conditions Precedent to First Rebate Payment: The following shall be
conditions precedent to the City’s obligation to pay any monies to the Proprietor under
the Rebate for the initial payment:
1. Proprietor shall submit to the Director or his designee the following
information to commence the Rebate payments:
a. Completed Job Creation Certification Affidavit (as specified in
Section 3(E) defined supra); and
b. Twelve (12) new service bays must be installed for use at the 222
Hartrey Property.
2. Conditioned on the City receiving information from the State of Illinois related
to sales tax for the Proprietor, the City shall have thirty (30) days after receipt of these
documents within which to verify the sufficiency of the information contained within the
produced documents.
E. Conditions Precedent to Rebate Payments after First Rebate Payment: Prior to
issuance of Rebate for the remainder of the Rebate Term:
1. The Proprietor must not be in default of any term of this Agreement or in
default of any term of the TIF Forgivable Loan Agreement and Promissory Note dated
_____, 2014, executed between the Parties (the “TIF Forgivable Loan”), the terms of
which are incorporated herein by reference;
2. Proprietor must be in good standing on any and all City accounts, including but
not limited to real estate tax payments to Cook County, wheel tax payments, parking
tickets, water bills, and fines.
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SECTION 3. Proprietor’s Responsibilities.
The Sales Tax Sharing Agreement is conditioned on the completion and satisfaction of
each part of this Section 3 and confirmed by the Director and/or his designee. If
Proprietor fails to perform any condition fully set forth herein, it shall be considered an
Event of Default, defined in Section 9. For the Term of this Agreement, Proprietor’s
responsibilities shall include the following:
A. Proprietor shall renovate the Property in accordance with its representations to
the City’s Economic Development Committee, City Council, and City staff. Said
conversion and improvement (the “Project”) includes: demolition of portions of the
Property building; environmental remediation efforts (asbestos abatement); update
mechanicals; refurbishing the interior for office use, repair and detail work;
sealcoating/striping the parking lot for car storage; and other improvements as
determined.
1. Proprietor shall maintain and operate the Autobarn business at the
Property for the term of this Agreement. Proprietor is permitted, provided it obtains any
necessary local approvals, to contract for a portion of the Property to be operated by a
separate and unrelated business related to automotive and body shop work.
2. Proprietor shall construct and complete the Project in a good and
workmanlike manner in accord with all Federal, State and local laws and regulations.
The Proprietor, at its expense, shall secure or cause to be secured any and all permits,
documents, zoning relief, or plats which may be required for the Project by City Code,
and any other governmental agencies having jurisdiction over such construction,
development or work, or such portion of the work being performed, including, without
limitation, any applications and permits, documents or plats which may be required to
be obtained from any local, federal or state environmental protection agency, or from
any other agency which may have or exercise any jurisdiction of any type whatsoever in
connection with the Project. Except as provided in this Agreement, the costs of the
Project shall be borne and paid for by the Proprietor or its landlord.
3. Proprietor shall obtain at least three (3) bids for the Renovations, at least
one (1) of the contractors providing an estimate shall be an Evanston-based company.
In the event no Evanston-based contractor is identified, Proprietor must provide written
notice attesting to this fact to City staff.
B. The Borrower shall create and must maintain at least 30 new equivalent positions
(“Minimum Job Creation Threshold”) as minimum employment levels at the Subject
Property. The Borrower represents that it shall create the jobs in accordance with the
following schedule:
Time Period for Compliance after the
Effective Date of Agreement
Minimum Number of Jobs Created
18 months 10 jobs
30 months 10 jobs (20 total)
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42 months 10 jobs (30 total)
The Borrower will receive credit to meet the Minimum Job Creation Threshold by
reducing employment levels at the other Evanston facilities of Borrower and shifting the
employees to work at the Subject Property; meaning the jobs transferred from the other
Evanston Autobarn dealerships do not count as new jobs for purposes of this condition.
The breakdown of full-time jobs versus part-time jobs is projected to be 60% FTE jobs
and 40% PTE jobs, on average, after the Minimum Job Creation Threshold is reached
after 42 month time period. The Proprietor must provide documentation to support the
job creation for commencement of the rebate and for every subsequent benchmark
thereafter, on or before the beginning of that benchmark point. Failure to provide
adequate proof of job creation is considered a default under this Agreement. The
Proprietor will provide an executed certification form that it has maintained the existing
jobs (the “Job Creation Certification Affidavit”; form attached as Exhibit C).
C. Proprietor shall coordinate with the City’s Youth and Young Adult Program
Manager and other workforce development professionals to employ Evanston residents
with skills and abilities to work at the Subject Property and the Evanston listed in
Section 2(A). Proprietor shall create and operate a Richard Fisher Dealerships Hire and
Train Program, or a similar title, by the Job Creation Deadline for Evanston Township
High School graduates not pursuing a post-secondary school education immediately
after graduation.
D. Sale or Transfer prior to end of Term:
1. If Proprietor and/or Richard Fisher sells or transfers in whole or in part any
of the businesses listed in Section 2(A) to any unrelated entity or individual, it shall be
considered an Event of Default except if such sale occurs as a result of Ill-health or
resulting in the retirement of Proprietor.
2. If Proprietor and/or Richard Fisher sells or transfers in whole or in part any
of the businesses listed in Section 2(A) to be occupied and operated by another
business owner than Proprietor, this shall be an Event of Default. However, if Proprietor
replaces it with another business entity to be operated by Proprietor, it shall not be
considered an Event of Default (i.e. the Mazda dealership is sold and replaced with a
Fiat, Mini Cooper, etc. dealership), provided that Proprietor’s substitute business shall
be open for business in less than 90 days after operations under the old franchise
ceased AND the City provides its written consent to a comparable business that is being
substituted by Proprietor.
E. Should Proprietor violate any of Proprietor’s responsibilities contained in any
section of this Agreement before the expiration of the Term, said violation shall
constitute a material breach of this Agreement.
F. Notwithstanding any other provision of this Agreement, in the event that
Proprietor (i) declares insolvency or bankruptcy; (ii) makes an assignment for the benefit
of creditors; or (iii) is unable to meet its financial obligations, causing it to cease doing
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business as an auto dealership and service facility, then this Agreement shall be
deemed terminated and of no further force and effect, and the Parties are relieved of all
covenants, conditions, obligations and liabilities hereunder.
G. Proprietor acknowledges and agrees that the provisions of this Agreement shall
be a matter of public record, as shall any and all payments made by the City to
Proprietor pursuant to this Agreement.
H. Proprietor shall throughout the Term and for a period of 2 years following the
expiration of the Rebate Term, keep and make available for the inspection, examination
and audit by City or City’s authorized employees, agents or representatives, at all
reasonable time, all records respecting the services and expenses incurred by
Proprietor, relating to the Sales Tax Sharing Agreement and the Project, including
without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks,
and any other documents indicating, documenting, verifying or substantiating the cost
and appropriateness of any and all expenses. If any invoice submitted by Proprietor is
found to have been overstated, Proprietor shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable law, and
shall reimburse all of City’s expenses for and in connection wit h the audit respecting
such invoice.
SECTION 4. City Responsibilities.
A. In consideration of Proprietor’s work on the Project, the City agrees to issue the
Rebate to Proprietor. The City shall disburse to Proprietor fifty percent (50%) of City’s
Sales Tax revenue collected from the aforementioned businesses listed in Section 2(A)
until the expiration of the Term on a semi-annual basis and in compliance with Section
2(E).
B. Notwithstanding anything to the contrary herein contained, the City shall have no
obligation to disburse to Proprietor any portion of the City’s Tax Revenue Share
accruing or arising after the expiration of the Rebate Term.
SECTION 5. Casualty / Extension of Term.
In the event of a casualty or destruction of substantially all of the improvements on the
Property during the term of this Agreement, and Proprietor elects not to rebuild said
improvements or fails to promptly commence and diligently pursue said reconstruction
and recommence its retail operations on the Property within twelve (12) months after
the date of said casualty, Proprietor shall be obligated, to refund the percentage of the
Rebate per Section 3(F) received by the Proprietor to date.
SECTION 6. Indemnification.
Proprietor shall defend, indemnify and hold harmless City and its officers, elected and
appointed officials, agents, and employees from any and all liability, losses, or damages
as a result of claims, demands, suits, actions, or proceedings of any kind or nature,
including without limitation costs, and fees, including attorney’s fees, judgments or
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settlements, resulting from or arising out of any negligent or willful act or omission on
the part of the Proprietor or its subcontractors, employees, agents or subcontractors
during the performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This provision
shall survive completion, expiration, or termination of this Agreement. Nothing
contained herein shall be construed as prohibiting City, or its officers, agents, or
employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought against them. Proprietor
shall be liable for the costs, fees, and expenses incurred in the defense of any such
claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of
defenses available to City and employees and agents, including without limitation the
Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq. At the City Corporation Counsel’s option, Proprietor must defend all
suits brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Proprietor of any of its obligations under this
Agreement. Any settlement of any claim or suit related to activities conducted under this
Project by Proprietor must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City. No
member, official, agent, legal counsel or employee of the City shall be personally liable
to the Proprietor, or any successor in interest in the event of any default or breach by
the City or for any amount which may become due to Proprietor or successor or on any
obligation under the terms of this Agreement.
SECTION 7. Mutual Assistance. Proprietor and the City agree to do all things
practicable and reasonable to carry out the terms and provisions of this Agreement and
to aid and assist each other in carrying out the terms hereof.
SECTION 8. Anti-Discrimination and Minority Business Participation.
A. Proprietor agrees to comply with all applicable laws prohibiting discrimination
against any employee or applicant for employment because of race, color, religion, sex,
national origin or sexual orientation. Proprietor agrees to make good faith, commercially
reasonable efforts to have its general contractor and major subcontractors, to the extent
they hire new employees and can include minorities, women and City residents to work
on the Project. Nothing herein shall require Proprietor or its contractors or major
subcontractors to displace any employees in its current work force to achieve the
foregoing goal.
B. Notwithstanding the foregoing provisions, Proprietor shall be entitled to employ
union labor hereunder pursuant to the rules, regulations and practices of applicabl e
unions.
SECTION 9. Event of Default and Default Remedies.
A. Notice of Default: In the event of failure by either party hereto substantially to
perform any material term or provision of this Agreement, including but not limited to
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conditions contained in Sections 2 and 3, the non-defaulting party shall have those
rights and remedies provided herein, provided that such non-defaulting party has first
provided to the defaulting party a written notice of default in the manner required by
Section 14 hereof identifying with specificity the nature of the alleged default and the
manner in which said default may be satisfactorily be cured.
B. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting
party shall promptly commence to cure, correct, or remedy such default within a 15-day
period, and shall continuously and diligently prosecute such cure, correction or remedy
to completion.
C. City Remedies not Exclusive: If an Event of Default occurs, which Proprietor has
not cured within the timeframe set forth in subparagraph B above, the City, at its option,
may terminate this Agreement and/or may institute legal action in law or in equity to
cure, correct, or remedy such default, enjoin any threatened or attempted violation, or
enforce the terms of this Agreement.
D. Reimbursement of Rebate:
1. If a Default by Proprietor is not cured, the Proprietor may be responsible for
reimbursement of the last Rebate issued depending on the date of Default (the “Date of
Default”). If the Default is discovered after the City has paid the Rebate which
encompasses the date of Default, then Proprietor must reimburse the City for the full
Rebate. Meaning, if the Proprietor defaults in the fall quarter and the City issues a
semi-annual payment for the fall and winter quarters in January the following year, and
the City subsequently discovers or the Proprietor reports the Default in February, then
the Proprietor shall reimburse the City for the last Rebate issued.
2. If a Default is discovered before the City has issued the Rebate for the period
of time encompassing the Default, the City shall not issue a Rebate for said subject
period. In addition, the City will not issue a partial or pro-rated Rebate to Proprietor to
the date of Default.
3. The “Date of Default” shall mean the date on which the Proprietor violates any
condition of the Agreement and it is not cured within the applicable time period. The
Proprietor has an affirmative obligation to report any and all Defaults to the City.
E. Proprietor’s Exclusive Remedies: The parties acknowledge that the City would not
have entered into this Agreement if it were to be liable in damages under, or with
respect to, this Agreement or any of the matters referred to herein, including the Project,
except as provided in this Section. Accordingly, Proprietor shall not be entitled to
damages or monetary relief for any breach of this Agreement by the City or arising out
of or connected with any dispute, controversy, or issue between Proprietor and the City
regarding this Agreement or any of the matters referred to herein, the parties agreeing
that declaratory and injunctive relief and specific performance shall be Proprietor sole
and exclusive judicial remedies.
SECTION 10. Entire Agreement. This Agreement sets forth all the promises,
inducements, Agreements, conditions and understandings between Proprietor and City
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relative to the subject matter hereof, and there are no promises, Agreements, conditions
or understandings, either oral or written, express or implied, between them, other than
are herein set forth.
SECTION 11. Survival of Terms, Binding upon Successors. The covenants,
terms, conditions, representations, warranties, agreements and undertakings set forth in
this Agreement shall be binding upon and inure to the benefit of the Parties hereto and
their respective successors, assigns and legal representatives.
SECTION 12. Governing Law and Attorney’s Fees. The validity, meaning and
effect of this Agreement shall be determined in accordance with the laws of the State of
Illinois. In the event that the City commences any action, suit, or other proceeding to
remedy, prevent, or obtain relief from a breach of this Agreement by Proprietor, or
arising out of a breach of this Agreement by Proprietor, the City shall recover from the
Proprietor as part of the judgment against Proprietor, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
SECTION 13. Force Majeure. Performance by any party hereunder shall not be
deemed to be in default where delays or defaults are due to war, insurrection, strikes,
lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public
enemy, restrictive governmental laws and regulations, epidemics, quarantine
restrictions, freight embargoes, lack of transportation or labor and material shortages.
An extension of time for any such cause shall be for the period of the delay, which
period shall commence to run from the time of the commencement of the cause,
provided that written notice by the party claiming such extension is sent to the other
party not more than thirty (30) days after the commencement of the cause or not more
than thirty (30) days after the party claiming such extension could have first reasonably
recognized the commencement of the cause, whichever is later.
SECTION 14. Notices. Any notice, request, demand or other communication
made in connection with this Agreement shall be in writing and shall be deemed to have
been duly given, served and received on the date of delivery, if delivered to the persons
identified below in person, by courier service or by facsimile copy transmitted on a
business day before 5:00 p.m., or the next business day thereafter if not so transmitted
(with original copy mailed the same day in accordance with the provisions of this
Paragraph), or five (5) business days after mailing if mailed by certified mail, postage
prepaid, return receipt requested, addressed as follows:
If to the City:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: City Manager
with a Copy to:
City of Evanston
2100 Ridge Avenue
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Evanston, IL 60201
Attn: W. Grant Farrar, Corporation Counsel
If to Proprietor:
Autobarn Motors, Ltd.
1015 Chicago Avenue
Evanston, IL 60202
Attn: Richard Fisher
SECTION 15. Severability. If any provision, condition, covenant or other clause,
sentence or phrase of this Agreement is held invalid by a court of competent jurisdiction,
such provision shall be deemed to be excised and the invalidity thereof shall not affect
any other provision, condition, covenant or other clause, sentence or phrase contained
herein. Notwithstanding the foregoing, if any such invalid provision goes to the essence
of this Agreement so that the purposes of the Agreement cannot be fulfilled, then this
Agreement shall terminate as of the date of such judgment.
SECTION 16. City Approval. A copy of the ordinance (or other City action)
approving of the terms and conditions of this Agreement and authorizing and directing
the City Manager to execute this Agreement on the City’s behalf, certified by the City
Clerk, shall be provided to Proprietor.
SECTION 17. Third Parties. The City and Proprietor agree that this Agreement is
for the benefit of the Parties hereto and not for the benefit of any third party beneficiary.
Except as otherwise provided herein, no third party shall have any right(s) or claim(s)
against the City that may arise from this Agreement.
SECTION 18. Amendments. This Agreement may be amended from time to time
with the written consent of the Parties hereto.
SECTION 19. Execution of this Agreement. This Agreement shall be signed
last by the City and the City Manager shall affix the date on which he/she signs and
approves this Agreement on the first page hereof, which date shall be the effective date
of this Agreement.
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IN WITNESS WHEREOF, the effective date of this Agreement between the
Parties shall be last date executed (the “Effective Date”).
CITY OF EVANSTON, an Illinois
municipal corporation
AUTOBARN MOTORS, LTD., an
Illinois corporation
By ___________________________ By ___________________________
Name: Wally Bobkiewicz Name: Richard Fisher
Its: City Manager
Dated: _____________, 2014
Its: President
Dated: _______________, 2014
ATTEST
By: __________________________
City Clerk
[SEAL]
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EXHIBIT A
LEGAL DESCRIPTION
All that contain lot, piece or parcel of land, with the buildings and improvements there on
erected, situate lying and being in the City of Evanston, County of Cook, State of Illinois.
PARCEL 1
LOTS 1 AND 2 IN BRUMMEL PLACE SUBDIVISION OF THE SOUTH 315 FEET OF
THE NORTH 465 FEET OF THE SOUTHWEST ¼ OF THE NORTHWEST ¼ OF
SECTION 25, TOWNSHIP 41 NORTH RANGE 13 EAST OF THE THIRD PRINCIPAL
MERIDIAN (EXCEPT THEREFROM THE EAST 33 FEET MEASURED
PERPENDICULAR TO THE EAST LINE OF THE SOUTHWEST ¼ OF THE
NORTHWEST ¼ OF SAID SECTION 25, ALSO EXCEPT THE WEST 66 FEET
MEASURED PERPENDICULAR TO THE WEST LINE OF THE SOUTHWEST ¼ OF
THE NORTHWEST ¼ OF SAID SECTION 25), ACCORDING TO THE PLAT
THEREOF RECORDED JULY 26, 1956 AS DOCUMENT 16650663, IN COOK
COUNTY, ILLINOIS.
PARCEL 2:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY THE EASEMENT
AGREEMENT RECORDED AS DOCUMENT 96138308 FOR THE CONSTRUCTION,
INSTALLATION, MAINTENANCE AND REPAIR OF A STORM WATER DRAINAGE
FACILITY AND IMPROVEMENTS OVER AND UPON THE EAST 30 FEET OF THE
NORTH 30 FEET OF LOT 6 IN HOWARD-HARTREY SUBDIVISION.
PARCEL 3:
PERPECTUAL, NON EXCLUSIVE EASEMENT AS CREATED BY THE RECIPROCAL
EASEMENT AGREEMENT RECORDED AS DOCUMENT 0418818040, FOR ACCESS
TO AND FROM HOWARD AVENUE, INGRESS AND EGRESSS OF TRUCKS, VANS
PASSENGERS AUTOMOBILES AND OTHER VEHICLES AND PEDESTRIAN
TRAFFIC OVER AND ACROSS A PORTION OF LOT 3 IN AFORESAID SUBDIVISION
AND DEPICTED ON EXHIBIT “D” ATTACHED THERETO.
PARCEL 4:
EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY THE EASEMENT
AND RESTRICTIONS AGREEMENT RECORDED AS DOCUMENT 93840922 FOR
PASSENGER AND TRUCK VEHICLAR INGRESS AND EGRESS OVER AND
ACROSS A PORTION OF LOT 9 IN HOWARD-HARTREY SUBDIVISION.
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PARCEL 5:
EASEMENT FOR THE BENEFIT OF PARCEL 1 FOR INGRESS AND EGRESS OVER
AND ACROSS THE SOUTH 20 FEET OF LOT 3 IN AFORESAID SUBDIVISION AS
CREATED BY THE AGREEMENT RECORDED JULY 5, 1955 AS DOCUMENT
16290044.
PINs: 10-25-104-014-0000 and 10-25-104-015-0000
Common Address, 222 Hartrey Avenue, Evanston, IL 60202
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EXHIBIT B
REBATE TERM COMMENCEMENT DATE CERTIFICATION FORM
Pursuant to Section 2 of the Sales Tax Sharing Agreement, the “Rebate Term” shall
commence on the later of the Effective Date of this Agreement or after the Director
confirms satisfaction of the 2005 Agreement terms (“Rebate Term Commencement
Date”. The Parties hereby acknowledge and agree to the following Rebate Term:
(a) The Rebate Term Commencement Date is: _______________, 2014
(b) Expiration of Rebate Term (48 months/4 years: ________________, 2018
THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: _________________________________
Its: City Manager, Wally Bobkiewicz
AUTOBARN MOTORS, LTD.,
an Illinois corporation
By: _________________________________
Its: President, Richard Fisher
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EXHIBIT C
CERTIFICATION FOR JOB CREATION AFFIDAVIT
The Proprietor is required to complete and sign this affidavit on the Effective Date, the
Commencement of Rebate Term, first anniversary of the Commencement Date of the
Rebate Term and the expiration of the Term. The Autobarn must certify annually that
no less than 30 individuals are employed at 222 Hartrey for the duration of the
Agreement.
Indicate below the number of jobs at the time of the Effective Date and Rebate Term
Commencement Date, which will be used to determine the base employment of jobs
currently held with Proprietor. There is no requirement or threshold for Proprietor to
maintain a certain percentage of full-time equivalent v. part-time equivalent, but the
parties anticipate that after 42 months the breakdown will be 60% FTE v. 40% PTE.
Time Period Total Jobs Created/Retained
Effective Date of Agreement 0
18 months
30 months
42 months
I, Richard Fisher of Autobarn Motors, LTD. d/b/a The Autobarn, affirm under penalties of
perjury and upon personal knowledge that the contents of the foregoing paper are true
and accurate.
__________________________ _______________________
Name (Print) Date
__________________________
Name (Signature)
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Projections of Autobarn Sales Tax (City of Evanston Portion)
Assumptions:
2013 Sales Tax Collected by COE [1]574,984$
1.50%
5.00%
Potential Sales Tax Totals (Assumes 1.5% Annual Growth)Potential Sales Tax Totals (Assumes 5.0% Annual Growth)
Year Total Projected
Sales Tax Autobarn Share Evanston Share Year
Total
Projected
Sales Tax
Autobarn
Share
Evanston
Share
2013 [4]574,984$ 2013 [4]574,984$
2014 583,600$ 291,800$ 291,800$ 2014 603,700$ 301,850$ 301,850$
2015 592,400$ 296,200$ 296,200$ 2015 633,900$ 316,950$ 316,950$
2016 601,300$ 300,650$ 300,650$ 2016 665,600$ 332,800$ 332,800$
2017 610,300$ 305,150$ 305,150$ 2017 698,900$ 349,450$ 349,450$
TOTAL 1,193,800$ 1,193,800$ TOTAL 1,301,050$ 1,301,050$
[1] Source: Administrative Services Department, City of Evanston
[2] Moderate growth, assumes 1.5% annually
[3] Autobarn's proposed rate of growth, assumes 5.0% annually
[4] Actual Amount Collected by City of Evanston
Rate of Growth [2]
Rate of Growth [3]
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