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Home My WebLink About03.31.14 Packet CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, March 31, 2014 7:00 p.m. ORDER OF BUSINESS (I) City Council Roll Call – Begin with Alderman Rainey (II) Mayor Public Announcements (III) City Manager Public Announcements Induction of Fire & Life Safety Services Division Chief Brian Scott 2014 Utility Water Saver Award from the Illinois Section of the American Water Works Association National Volunteer Week, April 7-13 (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (VIII) Executive Session (IX) Adjournment 1 of 6 City Council Agenda March 31, 2014 Page 2 of 3 SPECIAL ORDERS OF BUSINESS (SP1) Update on Wholesale Water Sales Staff will give a presentation regarding progress on wholesale water sales. For Discussion (SP2) Capital Improvement Plan (CIP) Infrastructure Improvements for 2014 to 2017 Staff will give a presentation regarding the 2014 CIP project list, schedule and proposed infrastructure improvement plans for 2015 to 2017. For Discussion (SP3) Change Order No. 3, Special Street Patching Program Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 to the contract for the 2013 Capital Improvements Fund Street Resurfacing Project Phase III (Bid 13-49) to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in a not to exceed amount of $225,000. This change order will provide for the supplemental patching of bad sections of street as a result of the winter season. For Action (SP4) Approval of Emergency Purchase for Snow Removal and 2013/2014 Snow Report Staff recommends approval of an emergency purchase for the rental of semi- trucks and drivers to support snow removal operations from February 6, 2014 through February 13, 2014 to G & M Trucking, Inc. (811 Kathy Lane, Des Plaines, IL) for $41,625. Staff will also give an update on snow removal operations for the 2013/2014 season. For Action and Discussion (SP5) Commercial Solid Waste Franchise Update Staff will give an update on the status of the City’s commercial solid waste franchise. For Discussion 10/24/2013 6:42 PM 2 of 6 City Council Agenda March 31, 2014 Page 3 of 3 MEETINGS SCHEDULED THROUGH APRIL 2014 Upcoming Aldermanic Committee Meetings Mon, Apr 7 6 pm Rules Committee Mon, Apr 7 7:30 pm Human Services Committee Tues, Apr 8 6 pm A&PW, P&D, Town Board & City Council Wed, Apr 16 6:30 pm M/W/EBE Advisory Committee Tues, Apr 22 7:30 pm Housing & Community Development Act Ctte Wed, Apr 23 6 pm Transportation/Parking Committee Wed, Apr 23 7:30 pm Economic Development Committee Fri, Apr 25 7 am Housing & Homelessness Commission Mon, Apr 28 6 pm A&PW, P&D, City Council Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10/24/2013 6:42 PM 3 of 6 For City Council meeting of March 31, 2014 Item SP3 Business of the City by Motion: Supplemental Street Patching For Action To: Honorable Mayor and Members of the City Council From: Suzette Robinson, Director of Public Works James Maiworm, Assistant Director of Public Works O & M Subject: Supplemental Street Patching for 2014 Capital Improvements Fund Street Resurfacing Project Phase III Change Order No. 3 Date: March 27, 2014 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 to the contract for the 2013 Capital Improvements Fund Street Resurfacing Project Phase III (Bid 13-49) to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL 60193) in a not to exceed amount of $225,000. This change order will provide for the supplemental patching on bad sections of streets as a result of the winter season. Funding Source: This work will be charged to the same project code in the Capital Improvements Fund as the original A-Lamp construction contract and funding will be provided from General Fund Reserves and Capital Improvements Fund bond proceeds. Summary: The deterioration of sections of several city streets was accelerated due to the harsh winter conditions. Public Works Streets crews conducted an inventory of the worst sections in need of patching. Over 400 locations have been identified that will benefit from a more substantial repair than the traditional pothole patching. The repair work will consist of streets personnel renting a milling machine for about $15,000 and grinding off two inches of the bad surface and prepping the area for surface mix. The contractor will then come in and repave all the areas. This work will supplement the 2014 Street Resurfacing Program approved by City Council. To ensure street repairs are performed in a timely fashion staff is recommending Change Order No. 3 in the not-to-exceed amount of $225,000 to A. Lamp Concrete Contractors Memorandum 4 of 6 Inc.’s 2013 contract. The original contract in the amount of $968,396 was approved by City Council on July 8, 2013. Change Order No 1. in the amount of $12,847.20 and Change Order No. 2 in the amount of $79,802.40 were approved by City Council on August 12, 2013. 5 of 6 For City Council meeting of March 31, 2014 Item SP4 Business of the City by Motion: Emergency Rental of Snow Hauling Equipment For Action To: Honorable Mayor and Members of the City Council From: Suzette Robinson, Director of Public Works Leslie Perez, Business Office Coordinator Subject: Emergency Purchase of Snow Hauling Equipment Rental Date: March 14, 2014 Recommended Action: Staff recommends approval of an emergency purchase for the rental of semi-trucks and drivers to support snow removal operations from February 6, 2014 through February 13, 2014 to G & M Trucking, Inc. 811 Kathy Lane, Des Plaines, IL 60016 for $41,625.00. Funding Source: The City does not budget specifically for rental of emergency hauling equipment. This item will be charged to account 2680.62375 in the Snow and Ice Control Business Unit. Summary: From February 6, 2014 through February 13, 2014, the City of Evanston was hit with several snow storms that resulted in a large accumulation of snow that impeded parts of the sidewalks and lines of sight for pedestrians and vehicles. To mitigate this Public Works crews performed emergency snow removal operations overnight for four days along heavy pedestrian corridors located in the business districts, commuter stations and parking lots. Memorandum 6 of 6