HomeMy WebLinkAbout02.24.14 Packet
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 24, 2014
Administration & Public Works (A&PW) Committee meets at 6:00 p.m.
Planning & Development (P&D) Committee is cancelled tonight.
City Council meeting will convene after the conclusion of
the A&PW Committee meeting but no earlier than 7:15 pm
ORDER OF BUSINESS
(I) City Council Roll Call – Begin with Alderman Tendam
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
First Night Update
Fire Department 2013 Annual Report
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business: Robert Crown Center Project
(VII) Consent Agenda: Alderman Rainey
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City Council Agenda February 24, 2014 Page 2 of 8
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) Robert Crown Redevelopment Project
Staff recommends that City Council discuss and provide direction on next steps
for the Robert Crown Redevelopment Project. Staff will present a summary report
at the February 24, 2014 City Council meeting.
For Discussion
(SP2) Resolution 11-R-14 Authorizing Illinois Department of Natural Resources
(IDNR) Grant Application for the Robert Crown Center Project
Staff recommends that City Council adopt Resolution 11-R-14 authorizing the
application for an Illinois Park and Recreational Facility Construction (PARC)
reimbursement grant from the IDNR to fund the Robert Crown Center
Construction Project in the amount of $2.5 million.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting February 10, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 2/09/14 $2,934,237.37
(A2) City of Evanston Bills 2/25/14 $1,726,291.26
For Action
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City Council Agenda February 24, 2014 Page 3 of 8
(A3.1) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and
Support Sole Source Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2014 through August 31, 2014 with
Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's JD Edwards-
EnterpriseOne software in the amount of $70,409.43. Funding is provided by the
Computer Licensing and Support account (1932.62340) with a 2014 Budget of
$167,000.
For Action
(A3.2) Approval of Contract with Mid American Water for 2014 Water Distribution
System Materials (Bid 14-06)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of 2014 Distribution System Materials with Mid
American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the
amount of $64,739.55. Funding is provided by the Water Fund Account
7115.65055 with a FY 2014 budget allocation of $130,000.
For Action
(A3.3) Approval of One-year Contract Extension for the 2013 Granular Materials
Contract with G&M Trucking, Inc. (Bid 13-05)
Staff recommends that City Council authorize the City Manager to execute the
one-year contract extension of the 2013 Granular Materials contract to G&M
Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $34,747.50.
Funding is provided as follows: $20,000.00 from the Water Fund Account
7115.65055 and $14,747.50 from the Sewer Fund Account 7400.65055.
For Action
(A3.4) Approval of Contract with Lake Erie Diving, Inc. for the 48-Inch Diameter
Water Intake Improvements (Bid 14-03)
Staff recommends that City Council authorize the City Manager to award a
contract in the amount of $1,388,272 to Lake Erie Diving, Inc. (362 Blackbrook
Road, Painesville, OH) for the 48-Inch Diameter Intake Improvements, contingent
upon receiving the appropriate loan funding from the Illinois Environmental
Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding
from the State Revolving Fund in an amount up to $1,777,138 for this project.
For Action
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City Council Agenda February 24, 2014 Page 4 of 8
(A3.5) Approval of Supervisory Control and Data Acquisition (SCADA) Support
Services Agreement with CDM Smith (RFP 14-02)
Staff recommends City Council authorize the City Manager to execute a two-year
agreement for SCADA Integration Services with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $133,000. Funding
is provided by the Water Fund. For FY14, this project has a budget of $108,000
($70,000 in Account 7100.62245 and $38,000 in Account 7100.65070). For
FY15, $25,000 will be budgeted for on-call support services, which is included in
the two-year agreement.
For Action
(A3.6)Approval of Maintenance Contract Extensions with DataPark, Inc. and
Revcon Technology Group., Inc. for the Maintenance of Parking Access
and Revenue Control Systems
Staff recommends that the City Council authorize the City Manager to extend the
maintenance contracts with DataPark, Inc., (1631 Neptune Drive, San Leandro,
CA) and Revcon Technology Groups, Inc., (1715 Courtland Court, Addison, IL) to
provide maintenance for the DataPark Parking Access and Revenue Control
System and the audio and camera surveillance portion for the City’s three
downtown parking garages on a month-by-month basis for 6 months in the
amount of $14,667.60 per month. Funding is provided by the Parking Fund
accounts (7025.62509, 7036.62509 and 7037.62509).
For Action
(A3.7)Approval of Tree Inventory and GPS Services Agreement with Davey
Resource Group (RFP 13-22)
Staff recommends that City Council authorize the City Manager to execute a
contract with Davey Resource Group (1500 North Mantua Street, Kent, OH) to
perform an inventory and GPS services for all public trees in the amount of
$122,000. Funding for this project is included in the approved FY2014 CIP
budget, which has a line item allocation of $250,000 for Public Tree Inventory
and Cityworks Implementation.
For Action
(A3.8) Approval of Purchase of Three Sidewalk Tractor Plows from Atlas Bobcat
and Russo’s Power Equipment, Inc.
Staff recommends City Council approval for the purchase of three (3) sidewalk
tractors with v-plows, rotary broom, and snow blower attachments in the amount
of $169,867 as follows: two Toolcat plows from Atlas Bobcat (5000 N River
Road, Schiller Park, IL) in the amount of $140,846, and one Kubota plow from
Russo’s Power Equipment, Inc. (9525 W. Irving Park Road, Schiller Park, IL) in
the amount of $29,021. Funding is provided by the Streets and Sanitation Budget
(2665.65625) and the Fleet Equipment Replacement Fund (7780.65550).
For Action
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City Council Agenda February 24, 2014 Page 5 of 8
(A3.9) Approval of Vehicle Purchase of 12-Passenger Van for Parks Recreation
and Community Services from Currie Motors
Staff recommends City Council approval for the replacement purchase of one (1)
12-passenger van for the Parks, Recreation, and Community Services
Department in the total amount of $25,218 from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL). Funding is provided by the Equipment Replacement
Fund account (7780.65550) which has a budget of $2,694,000.
For Action
(A3.10)Approval of 2014 Tire Purchases from Wentworth Tire Service
Staff recommends approval of tire purchases for the 2014 Fiscal Year in the
amount of $65,000 from Wentworth Tire Service (300 North York Road,
Bensenville, IL). Wentworth Tire Service is an authorized distributor of tires within
the State Bid Award #4017031. Funding is provided by the Fleet Services
account for Tires and Tubes (7710.65065). The FY 2014 budget has an
approved amount of $90,000 for tire purchases and tire repair services.
For Action
(A4) Ordinance 29-O-14, Sale of Surplus Fleet Vehicle
Staff recommends that City Council adopt Ordinance 29-O-14 which directs the
City Manager to offer a vehicle owned by the City for sale through public auction
at the special Northwest Municipal Vehicle Auction being sponsored by Manheim
Auto Auctions on or around Tuesday, April 28, 2014. This vehicle is presently out
of service.
For Introduction
(A5) Ordinance 33-O-14, Amending the City Code to Establish a 3-Way Stop
Control at the Intersection of Greenleaf Street and Hartrey Avenue
Staff recommends adoption of Ordinance 33-O-14 by which the City Council
would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a
3-Way Stop Control at the intersection of Greenleaf Street and Hartrey Avenue.
Funding is provided by the General Fund-Traffic Control Supplies (2670.65115),
with a budget of $40,000 for FY 2014.
For Introduction
(A6) Ordinance 19-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 22, to Include Additional Streets to Evanston
Resident Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 22: Evanston Resident Only Parking District Subsection (B)
District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a
week to include the area north of Howard Street to and including Mulford Street
and east of Custer Avenue to the Metra (Union Pacific) tracks.
For Introduction
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City Council Agenda February 24, 2014 Page 6 of 8
(A7) Ordinance 27-O-14, Decreasing the Number of Class C Liquor Licenses for
Taco Diablo, LLC d/b/a Taco Diablo
Staff recommends City Council adoption of Ordinance 27-O-14, amending
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, by decreasing
the number of authorized Class C liquor licenses from twenty-four (24) to twenty-
three (23), due to the closing of Taco Diablo, 1029 Davis Street.
For Introduction
(A8) Ordinance 28-O-14, Decreasing the Number of Class D Liquor Licenses for
Konishi, Inc. d/b/a Lulu’s Dim Sum and Then Sum
Staff recommends City Council adoption of Ordinance 28-O-14, amending
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing
the number of authorized Class D liquor licenses from twenty-nine (29) to twenty-
eight (28), due to the closing of Konishi, Inc. d/b/a Lulu’s Dim Sum and Then
Sum, 804 Davis Street.
For Introduction
(A9) Ordinance 31-O-14, Decreasing the Number of Class D Liquor Licenses for
E. Hsieh, Inc. d/b/a Pine Yard Restaurant
Staff recommends City Council adoption of Ordinance 31-O-14, amending
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing
the number of authorized Class D liquor licenses from twenty-eight (28) to
twenty-seven (27), due to the closing of E. Hsieh, Inc. d/b/a Pine Yard
Restaurant, 1033 Davis Street.
For Introduction
(A10) Ordinance 30-O-14, Amending Subsection 3-4-6-(U) of the City Code to
Decrease Class U Liquor License Fees.
Local Liquor Commissioner recommends approval of Ordinance 30-O-14,
“Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor
License Fees.” Class U licenses authorize the sale of beer and wine for
consumption to patrons of a theater presenting live stage performances. The
Local Liquor Commissioner recommends that the City of Evanston Class U
Liquor License be amended to a $500.00 annual fee from the current $1,300.00
fee.
For Introduction
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City Council Agenda February 24, 2014 Page 7 of 8
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 25-O-14 granting a special use permit for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. The requested special use permit will bring a new
quick-serve restaurant to the city and will utilize a currently vacant space in the
downtown. This Ordinance was introduced at the February 10, 2014 City Council
meeting.
For Action
APPOINTMENTS
(O1) For Appointment to:
Commission on Aging William Green
Commission on Aging Mary Signatur
Environment Board Garth Huskey
Environment Board Linda Young
Environment Board Husayn Allmart
Environment Board Jamal Bowleg
Housing and Homelessness Commission Ellen Cushing
Mental Health Board Melanie Race
Plan Commission Carol Goddard
Plan Commission Andrew Pigozzi
Utilities Commission Mark White
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City Council Agenda February 24, 2014 Page 8 of 8
MEETINGS SCHEDULED THROUGH MARCH 2014
Upcoming Aldermanic Committee Meetings
Mon, Mar 3 6 pm Rules Committee
Mon, Mar 3 7:30 pm Human Services Committee
Mon, Mar 10 6 pm A&PW, P&D, City Council meetings
Tues, Mar 11 7:30 pm Housing & Community Dev Act Ctte
Wed, Mar 12 7 pm Northwestern University/City Committee
Mon, Mar 17 7 pm City Council meeting
Wed, Mar 19 6:30 pm M/W/EBE Advisory Committee
Mon, Mar 24 6 pm A&PW, P&D, City Council meetings
Wed, Mar 26 6 pm Transportation/Parking Committee
Wed, Mar 26 7:30 pm Economic Development Committee
Thurs, Mar 27 5:30 pm Emergency Telephone System Board
Thurs, Mar 27 5:30 pm City-School Liaison Committee
Fri, Mar 28 7 am Housing & Homelessness Commission
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of February 24, 2014 Item SP1
Crown Center Redevelopment Update
For Discussion
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Joe McRae, Deputy City Manager/Director of Parks Recreation and
Community Services
Robert Dorneker, Assistant Director of Parks and Recreation
Homayoon Pirooz, Assistant Director of Public Works
Stefanie Levine, Senior Project Manager
Subject: Crown Center Redevelopment Report
Date: February 13, 2014
Recommended Action
Staff recommends that City Council discuss and provide direction on next steps for the
Robert Crown Redevelopment Project.
History
The replacement of the Robert Crown Center has been under research for the past two
years, exploring the feasibility of a design/build/operate finance process. In this process
the City has been exploring the operating, capital and fiscal implications of building a
new facility that would be constructed, financed and operated by private entities with no
debt assumed by the City.
The Crown Subcommittee and staff have worked through several options and issues
concerning the Crown Project. Staff will present a summary report at the February 24,
2014 City Council meeting. This report will cover:
• Comparative and historical reviews of other centers in Illinois
• Analysis of Design/Build/Operate/Finance options
• Analysis of alternative options
• Next steps to move the Crown Project forward
Members of the subcommittee will also be present to participate in the discussion.
Attachment
Copy of Crown Center Redevelopment Update Report
Memorandum
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Crown Center Redevelopment
Update
February 24, 2014
Crown Analysis 02-17-14
1
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Agenda
•Historical/Comparative Review
•Compare construction scenarios
•Compare revenue/debt service scenarios
•Recommendations and next steps
Crown Analysis 02-17-14 2 11 of 272
Historical/Comparative Review
•Historical Review
–Crown Center opened in 1974
–Construction Cost – $2.5 million (Original budget $1.8 million)
–Funding provided by
•Crown Donation – $1.0 million
•City Funds – $2.5 million
•Comparative Review
–Researched 19 facility constructions
–12 public, 7 private
–Average Sq. Ft. 67,700 – Crown is 61,000
–Average Construction cost $12.5 million
•Summary of 19 projects at end of presentation
Crown Analysis 02-17-14 3 12 of 272
Research Process
–HVS Market Validation and Feasibility Study
–RFP issued for Design, Build, Operate and Finance
Crown Center
–RFP responses received from three teams
–Reviewed and reduced responses to two finalists
–Negotiated revised cost proposals from two finalist
teams
–Met with Subcommittee on 10/11/13 to consider
revised proposals and potential renovation
–Directed to investigate additional option: new private
ice facility (site TBD) and new public community
center (Crown site)
Crown Analysis 02-17-14 4 13 of 272
Status of Public Private
Partnership/Private Financing
•Private Financing through LLC or other structure can still
be done, but…
–Finalist proposals required City to act as “back stop”
for debt
–Interest rate for Private Financing is more than double
City’s G.O. debt rate
–None of the Revenue/Expense models can deliver
enough net revenue to pay for debt service in private
financing, effectively making remainder “City debt”
anyway
–Options for partial Local Bank or can still be explored
once grant, donor and City funding further refined
Crown Analysis 02-17-14 5 14 of 272
Why did Private Financing
Change?
Crown Analysis 02-17-14 6 15 of 272
What Did our
Neighbors/Competitors Do?
•Wilmette – 1.5 sheets
–1995 renovation, $13.0 million
–2013 ice center only $2.0 million renovation
•Skokie – 1.5 sheets
–2011 renovation, $5.8 million (used IDNR
Grant of $2.6 million)
•Northbrook - Private – 1.5 sheets
–2008 new construction, $8.5 million
–Operating at loss, made last debt payment
Crown Analysis 02-17-14 7 16 of 272
Current Options Reviewed
•New Crown Facility at corner of Main and Dodge
–2.5 Sheets of ice
–Community center
–Library
•Separate Ice/Community Center
–2 Sheets of ice
–Land Purchase?
–No Library
–Community center on old Crown site
•Renovated Crown Center of similar size
–1.5 Sheets of ice
–Include Library space
–Staging of construction/downtime
Crown Analysis 02-17-14 8 17 of 272
Current Options - McCaffrey
Crown Analysis 02-17-14 9 18 of 272
Current Options – Community
Partners
Crown Analysis 02-17-14 10 19 of 272
Current Options – Separate Ice
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Current Options – Renovation
Crown Analysis 02-17-14 12 21 of 272
Summary
Crown Analysis 02-17-14 13 22 of 272
Life-cycle Costs
•Purchase price and Debt not the only
considerations.
•Operating deficits/surpluses impact the
total life-cycle costs of the project.
•This in turn impacts tax levies (or other
revenues) or center fees over the long-
term.
Crown Analysis 02-17-14 14 23 of 272
Good, Neutral and Bad
•Staff has discarded proposers’ best case
revenue in long term analysis as not
feasible.
•Further analysis on new Crown Center
uses a Surplus, Neutral, Deficit scenario
approach to determine life-cycle costs.
•Expenses could also be varied, but the
bottom line is still surplus/deficit available
to support financing.
Crown Analysis 02-17-14 15 24 of 272
30 year Life-Cycle Cost
Crown Analysis 02-17-14 16
Revenue Expense
Surplus/
(Subsidy)
Principle and
Interest Costs
Net 30 Year
Costs
NEW FACILITY - COMMUNITY
PARTNERS - SURPLUS 118,786,607 (104,429,201) 14,357,406 (58,643,676) (44,286,270)
NEW FACILITY - COMMUNITY
PARTNERS - NO SUBSIDY 104,429,201 (104,429,201) 0 (58,643,676) (58,643,676)
NEW FACILITY - COMMUNITY
PARTNERS - DEFICIT 77,907,798 (104,429,201) (26,521,403) (58,643,676) (85,165,079)
RENOVATED FACILITY - NO
SUBSIDY 89,870,489 (89,870,489) 0 (33,695,364) (33,695,364)
RENOVATED FACILITY -
DEFICIT 76,609,788 (103,131,191) (26,521,403) (33,695,364) (60,216,767)
NEW FACILITY - SEPARATE
ICE/COMMUNITY CENTER -
SURPLUS 128,393,677 (113,024,059) 15,369,619 (62,383,367) (47,013,748)
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Assumptions - New Facility
•Debt Analysis Reviewed by PFM - City Financial Advisor
for New Facility Debt through design build option.
•Debt Analysis for separate ice/community center and
renovation option uses similar debt assumptions with
revised construction costs to eliminate any variance for
different financing assumptions.
•Revenues and Expenditures assume three scenarios for
New Facility.
–Surplus - Projected using Staff calculated revenues and expenditures
–No Subsidy - Matches Revenues to Expenditures
–Deficit - Uses same deficit figure as considered for renovated Crown (e.g. City
continues to subsidize at that level)
Crown Analysis 02-17-14 17 26 of 272
Assumptions - Renovation
•Revenues and Expenditures for renovated facility
assume two scenarios:
–No surplus scenario is calculated as Staff does not believe rates could
be raised high enough without reducing demand; Expenses could not
be cut far enough without impacting Center operations to create surplus.
–No Subsidy - Matches revenues with expenses by an equal change to
revenues and expenses (increases/cuts) to the deficit scenario.
•McCaffrey analysis not included in summary as the
project cost was 43% higher than the Community
Partners Proposal
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PFM Concerns/Recommendations
•Based on review of 19 other facilities public and private:
–Operating at a surplus has a very low probability for the
Community Center multi-use facility type.
–Assessment confirmed by two design build responses that would
not proceed without City “back stop” on debt.
–Assessment confirmed by area Center failures or operations in a
deficit.
•Ice Market is saturated:
–Increasing revenue commensurate with increased ice availability
is not likely.
–No evidence to support long-term growth in ice usage similar to
growth in 1970’s.
Crown Analysis 02-17-14 19 28 of 272
Impact to City CIP
•New Facility scenario limits future Capital Improvements
Program (CIP) if City is to hold the line on unabated
debt.
•Renovated Facility has less of an impact to CIP, but
current subsidy is still present in General Fund.
•Phasing of a Renovation over 3-5 years could:
–Address ice failure first.
–Allow for less disruption at Crown Center compared to complete
renovation.
–Incur more interest cost if rates go up.
Crown Analysis 02-17-14 20 29 of 272
Project Cost Concerns
•To -date staff has used previous studies (Epstein Study of
Crown), design build data as well as current data on
costs from other projects.
•Original Crown Center budgeted at $1.8 million, but final
cost was $2.5 million, a 39% cost increase.
•If this same variance occurred now, it would equate to an
$11 million increase in a new center or a $6.6 million
increase for renovation.
•In other words we have worked hard on estimates, but
costs can change.
Crown Analysis 02-17-14 21 30 of 272
What is our status?
•The Crown Subcommittee has dealt with changing data
throughout this process as Staff and consultants
continue to do research and as the market provides
more information (foreclosures, etc.)
•The City Council is in the middle of analyzing all City
infrastructure as well as future financing options for
these needed investments in our facilities and
infrastructure.
•Crown is a critical item in this analysis.
Crown Analysis 02-17-14 22 31 of 272
Subcommittee Direction
•Given the surplus scenario for revenues/expenditures,
the Subcommittee expressed willingness to continue
pursuing a 2.5 sheet option/new facility.
•Research Crown utilization compared to other
programs/centers (ongoing by staff presently).
•Explore change in business model for operations
(revenues and staffing)
•The Subcommittee and Staff strongly recommend official
fundraising efforts begin immediately.
–IDNR Grant 2/24/14 Council Agenda
–Fundraising Efforts
•Subcommittee members are invited to express issues
and concerns at this point to the Council as well.
Crown Analysis 02-17-14 23 32 of 272
Next Steps/Direction
•Choose size of Crown
•If 2.5 sheet size at approximately $30 million
–Use design/build format/proposal
•Design/Construction only
•Finance and Operations separate
–Use RFP format
•Design in 2014-15
•Construction in 2015-16
•If 1.5 sheet size at approximately $17 million
–RFP format for full renovation
–Renovate in stages over 3-5 years
•Determine Donor Funding/Grant Efforts
Crown Analysis 02-17-14 24 33 of 272
QUESTIONS
QUESTIONS?
RESEARCH REQUESTS?
Crown Analysis 02-17-14 25 34 of 272
Comparison Data - Centers
Crown Analysis 02-17-14 26 35 of 272
Comparison Data - Centers
Crown Analysis 02-17-14 27 36 of 272
For City Council meeting of February 24, 2014 Item SP2
Resolution 11-R-14: IDNR Grant Application for Robert Crown Center
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Joe McRae, Director of Parks Recreation and Community Services
Homayoon Pirooz, Assistant Director of Public Works/City Engineer
Subject: Resolution 11-R-14, Illinois Department of Natural Resources (IDNR)
Grant Application for the Robert Crown Center Project
Date: February 20, 2014
Recommended Action:
Staff recommends that City Council adopt Resolution 11-R-14 authorizing the
application for an Illinois Park and Recreational Facility Construction (PARC)
reimbursement grant from the IDNR to fund the Robert Crown Center Construction
Project in the amount of $2.5 million.
Funding Source:
N/A
Summary:
City Staff and the Robert Crown subcommittee have been researching multiple options
for the construction of a new Robert Crown Center or renovation of the current facility.
Very recently, staff learned that the IDNR was offering grant funds for Park/Recreation
facilities. This grant is not an annual grant and the City is only aware of it being offered
once before in 2009.
Due to changing schedules the Robert Crown update presentation was deferred until
February 24, 2014. As such the Council has not had the opportunity to provide
questions and/or direction related to new construction or renovation at the Robert
Crown Center. For the purposes of the grant application, the City needs to describe the
project in summary and to do this, the City needs to choose an option (again, for the
application) that describes either new construction or renovation of the existing building.
The renovation option has an estimated cost of just under $17 million and the new
construction estimate is just under $31 million. The project scope for the renovation
option shows at a minimum a near 5 to one match to the state grant. Below are two
summaries that could be included in the grant depending on the option chosen.
Memorandum
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New Construction Option:
Located in Crown Park in the heart of Evanston, the Robert Crown Community Center
and Ice Complex (Crown) has provided a wide variety of recreational services to the
public since 1971. Due to the facility's age, lack of compliance with building codes and
inability to meet current community needs and demand for recreational services, the
City plans to demolish the existing building and construct a new, larger Crown Center
within Crown Park. The new Crown Center will be located at the corner of Main Street
and Dodge Avenue to improve overall utilization of Crown Park and will include the
following programmatic features: 1) two and one half sheets of ice, 2) one gymnasium,
3) a variety of multipurpose rooms and 4) a neighborhood library. The re-configured
Crown Park site will include the following outdoor programmatic features: 1) four tennis
courts, 2) two baseball/softball fields, 3) two soccer / football fields, 4) a children's
playground, 5) a community garden and 6) at grade parking facilities.
Renovation Option:
Located in the heart of Evanston, the Robert Crown Community Center and Ice
Complex (Crown) has provided recreational services to the public since 1971. Due to
the facility's age, lack of compliance with building codes and inability to meet current
community needs and demand for recreational services, the City plans to perform a
significant renovation and expansion project at this facility. Project work will include: 1)
code compliant repairs / renovations throughout the facility, 2) reconstruction of the ice
rinks' refrigeration system, 3) an approximate 10,000 square foot building expansion to
provide additional recreational programming space, a hockey team room for female
players, a neighborhood library, and improved building security.
Using the New Construction Option will not improve the City’s chance of receiving the
IDNR grant, but it does involve a much larger financial commitment for the entire
project. Conversely, applying for the grant under the Renovation Option should not
preclude the City from requesting a change in scope to the IDNR if the project is
changed to a New Construction Option.
Because this is a reimbursement grant, staff recommends the City update the Letter of
Credit with First Bank and Trust in the event that construction funds are needed to cover
the $2.5 million in construction costs to cover any reimbursement time lag, which is not
expected, but could occur.
Staff recommends that the Crown Renovation option be used in the application for this
grant opportunity.
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2/19/2014
11-R-14
A RESOLUTION
Authorizing the City Manager to Sign a Resolution of Authorization for
the Illinois Park and Recreational Facility Construction Grant
Program for the Robert Crown Center Expansion and Renovation
Project
WHEREAS, the Illinois Park and Recreational Facility Construction Grant
Program (hereinafter, “PARC”) is a state-financed program operated by the Illinois
Department of Natural Resources; and
WHEREAS, a PARC Grant can be requested for the acquisition,
development, construction, reconstruction, rehabilitation, improvement, architectural
planning and installation of capital facilities consisting of buildings, structures and land
for park or recreation purposes and open spaces and natural areas as those terms are
defined in Section 10 of the Open Land Trust Act; and
WHEREAS, the BAAD Grant Program operates on a reimbursement basis
providing up to seventy-five percent (75%) assistance for approved project costs, with a
maximum award of two and one half million dollars ($2,500,000.00); and
WHEREAS, an applicant, as part of its proposal, must adopt and submit a
Resolution of Authorization by March 10, 2014, certifying and acknowledging that it has
100% of the funds necessary to complete the pending PARC project within the
timeframes specified for project execution; and
WHEREAS, the City’s Department of Public Works is preparing a grant
proposal for the Robert Crown Center Expansion and Renovation Project (the “Project”);
and
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WHEREAS, the City Council will designate fourteen million, five hundred
thousand dollars ($14,500,000.00) in property tax-supported bond money in the Capital
Improvement Program to provide funds for the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Council adopts the State of Illinois PARC-3
Resolution of Authorization (attached hereto as Exhibit A) and incorporated herein by
reference.
SECTION 3: That the City Manager is hereby authorized to sign and the
City Clerk herby authorized to attest, on behalf of the City of Evanston, the Certification
Statement and the Grant Application to apply for a PARC Grant for the Project.
SECTION 4: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Resolution of Authorization and the Grant
Application as may be determined to be in the best interest of the City.
SECTION 5: That this Resolution 11-R-14 shall be in full force and effect
from the date of its passage and approval in the manner provided by law.
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_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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EXHIBIT A
State of Illinois PARC-3 Resolution of Authorization
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 10, 2014
Roll Call: Alderman Wilson Alderman Burrus
Alderman Tendam Alderman Fiske
Alderman Grover Alderman Braithwaite
Alderman Rainey
Absent: Alderman Holmes, Alderman Wynne arrived after Roll Call at
7:54 P.M.
Presiding: Mayor Elizabeth B. Tisdahl
The Regular meeting of the City Council was called to order at 7:40 P.M. after a Roll Call
and a quorum was present.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl announced that Oceanique Restaurant was celebrating their 25th
Anniversary and proclaimed the 10th of February as “Oceanique Day”. She presented the
framed proclamation to the proprietor of the Restaurant.
City Manager Public Announcements
Mr. Bobkiewicz asked Suzette Robinson, Director of Public Works to talk about the grant
that the city received from the Metropolitan Water Reclamation District. They have
agreed to fund the Civic Center parking rehabilitation project to be lot constructed by the
fall.
Communications: City Clerk
Clerk Greene announced the registration period for voter registration as well as the
schedule for early voting, time and location for the voters. Also those who are 17 years of
age could register if they will be 18 at the time of the Election Day.
Citizen Comment:
Agenda items:
The follow persons spoke concerning EAC:
Bavack Echols, Attorney representing the Evanston Arts Center.
Norah Diedrich, 829 Forest Ave. the Executive Director of EAC
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City Council Agenda February 10, 2014 Page 2 of 9
Harold Bauer, 1215 Greenwood Anne M. Heinz, 525 Judson
Sherry W inger, 2608 Orrington Andrew Brean, 1704 W Estes
Karen Kibbon, 2831 Sheridan Place Bob Field, 1528 W. Jongvilter, Chi.
Renee Schleicher, 2026 Hawthorne Lane Randel Dose, 1807 Wagner, Glenview
Barbara Goldsmueel, 6340 Capulena, Diana Kast, 445 E Ohio, Chicago
Sue Sommers, 1600 Ashland Kevin Fay, 329 Spruce St.
Anita Ivy Miller, 3029 Central Ave, Wilmette Nancy Wickum, 6825 N Kildare Ave
Jim McHolland, 2550 Cowper Ave Joe Moos, 1136 Sherman
Lisa Harris, 6433 N. Maplewood, Chicago Tanya Noble, 596 Sheridan Sq.
Blair Laden, 1864 Sherman Ave Autoinette Hook, 2900 Lineal St.
Dominic Sansome, 40W980 Kings Mill Rd Kathy Rospevela, 2101 Payne
Emily McCormick, 2312 W Lunt Patrick Carr, 9323 Springfield Ave
Caryl Carlsen, 9323 Springfield Ave. Yri Russell, 1724 Livingston St.
Jennifer Packman, 2744 Crawford Robert Fields, Chicago, IL 60626
Jack Darin, 525 Sherman also spoke in support of the Electricity Supply Agreement.
(Each of the above names read a message from the online petition of 2,500 comments
for support of EAC to allow them to stay at their current location, except the Attorney and
Norah Diedrick)
Mr. Gregg Pasternack, 542 Michigan Ave. spoke of his concerns for the proposed
changes in the Noise Ordinance.
Mr. Kevin Johnson, 1458 Chicago Ave. spoke of his support to keep the Township
organization alive and he stressed the point of everyone coming out in March to vote on
the referendum.
Junad Rizki, 2784 Sherman
Non-Agenda items:
Junad Rizki, 2784 Sherman spoke on the transparency tactics of the City Manager and
the side deals that are going on.
Items not approved on Consent Agenda:
(A3.2) Approval of an Electricity Supply Agreement for 23 City Owned Facilities
(RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City-owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the
morning of February 10, 2014 which will then be presented to Administration and
Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
(A7) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9, Chapter
1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9,
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City Council Agenda February 10, 2014 Page 3 of 9
Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18);
and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25). This ordinance was introduced at
the January 27, 2014 City Council meeting.
For Action
(H3) Harley Clarke Mansion – Update on Further Discussions with Evanston
Arts Center and Illinois Department of Natural Resources (IDNR) for Future Use of
Mansion
Staff and the Human Services Committee recommend that City Council direct the
City Manager to issue the notice of the lease termination to the Evanston Art
Center pursuant to their current lease agreement and also direct the City
Manager to continue discussions about a partnership with the IDNR on future
use of the mansion.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting January 27, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 1/26/14 $3,217,465.96
(A2) City of Evanston Bills for FY2014 2/11/14 $1,705,553.12
City of Evanston Bills for FY2013 2/10/14 $1,304,684.19
Credit Card Activity for period ending 12/31/13 $ 121,550.19
For Action
(A3.1) Approval of Contract with CS Geologic LLC for Environmental Consulting
Services
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC
(920 Cambridge Drive, Libertyville, IL) in an amount not to exceed $32,000.
Funding will be from the Environmental Compliance Account 7800.62130.
For Action
(A3.3) Approval of 2014 Fuel Purchase from Palatine Oil Company Incorporated
Staff recommends approval of 2014 fuel purchases in the amount of $950,000
from Palatine Oil Company Incorporated (900 National Parkway, Suite 260,
Schaumburg, IL). Palatine Oil Company is the Suburban Purchasing
Cooperative/Northwest Municipal Conference Bid winner for all grades and types
of fuels that are utilized by City vehicles. Funding is provided from the Fleet
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City Council Agenda February 10, 2014 Page 4 of 9
Services Major Maintenance Budget for Automotive Equipment (7710.65035).
The 2014 budget has an approved amount of $1,020,000 of which $950,000 has
been allocated for these types of fuel purchases.
For Action
(A3.4) Approval of Contract Renewal with Wentworth Tire Service for Tire Repair
Services (Bid 12-164)
Staff recommends that City Council authorize the 2nd contract renewal for tire
repair and recapping services for FY2014 in the amount of $25,008 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). Funding is
provided by the FY2014 Tires and Tubes Account (7710.65065), which has a
budgeted amount of $32,500. The $25,008 represents 76.9% of this budgeted
amount.
For Action
(A3.5) Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Staff recommends approval of the purchase of cold patch material for cold
weather street maintenance activities from Peter Baker & Son (1349 Rockland
Road Lake Bluff, IL) in the not to exceed amount of $50,000. Peter Baker & Son
is the successful bid winner from the joint purchase bid let by the Municipal
Partnering Initiative. Funding is provided by the Streets General Fund
(2670.65055) in the amount of $30,000, Water Fund (7115.65051) in the amount
$10,000, and Sewer Fund (7400.65051) in the amount of $10,000.
For Action
(A3.6) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support
Agreement
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term February 21, 2014 through February 20, 2015 with Azteca Systems Inc.
(11075 South State Street, Sandy, UT) for Cityworks work order and service
request management software in the amount of $22,405. Funding is provided by
Utilities Department (Accounts 7125.62340 and 7410.62340) and Public Works
Department (2670.62509). The renewal cost for 2014 reflects zero increase from
the previous year for the same number of licenses.
For Action
(A3.7) Approval of Contract with Chicago Communications LLC for Purchase of
Emergency Tone Alerting System for the Fire Department
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System
from Chicago Communications LLC (200 Spangler Avenue, Elmhurst, IL) in the
amount of $219,815.48. Funding is provided by the Emergency Telephone
System Board’s Equipment Account (5150.65625) with a budget of $297,000.
For Action
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(A3.8) Approval of Schafer Consulting Contract Extension
Staff recommends that City Council authorize the City Manager to execute a
change order with Schafer Consulting (34179 Golden Lantern #105, Dana Point,
CA) for Financial Management (FM) and Human Resource/Payroll (HR) software
system support in the amount of $55,000. Funding will be provided by General
Fund salary vacancy savings associated with the IT Application and
Development Manager and the Human Resource Specialist positions.
For Action
(A4) Approval of Change Order No. 1 for Davis Street Water Main & Sewer
Replacement Project (Bid 13-36)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance
penalty due to Bolder Contractors violation of City of Evanston Local
Employment Program (LEP) ordinance 1-17-1(C) 2) for the not-to-exceed
amount of $60,592.43 for completing additional constructions items for the
project (Bid 13-36). This change order will increase the total contract amount
from $2,648,200 to $2,717,792.43. Funding is provided by $58,465.59 from the
Water Fund (Account 733086.65515), and $11,126.84 from the Sewer Fund
(Account 7420.65515). The $9,000 fine will be taken on a pro-rata basis from
each of the above accounts. Prior to this expenditure, there was a total saving of
$174,877 in the Water and the Sewer Funds from the 2013 water main
replacement and sewer improvement projects
For Action
(A5) Resolution 8-R-14, 2014 Motor Fuel Tax (MFT) Street Resurfacing Program
Staff recommends approval of Resolution 8-R-14 authorizing the City Manager to
sign the agreement with the Illinois Department of Transportation (IDOT) for the
2014 MFT Street Resurfacing Program. Funding is provided by the Motor Fuel
Tax Account (5100.65515) in the amount of $1,400,000.
For Action
(A6) Resolution 9-R-14, Illinois Department of Transportation (IDOT) Agreement
for Traffic Signal Upgrades
Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to
sign the standard Illinois Department of Transportation cost participation
agreement for upgrading the traffic signals on the state highways within the City
of Evanston. Funding will be provided by the Capital Improvement Plan (CIP)
(Account 415937.65515) which has $150,000 budgeted for pedestrian safety
improvements.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O-14, Granting a Special Use for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street
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The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 24-O-14 granting a special use permit for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. The requested special use permit will bring a new
small business with healthy food options to the city and will utilize a currently
vacant space in an existing commercial center. The applicant wishes to open as
soon as possible, and the building permit will be ready before the February 24,
2014 City Council meeting. Alderman Braithwaite requests suspension of the
Rules for Introduction and Acton on February 10, 2014.
For Introduction and Action
(P2) Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 25-O-14 granting a special use permit for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. The requested special use permit will bring a new
quick-serve restaurant to the city and will utilize a currently vacant space in the
downtown.
For Introduction
(P3) Ordinance 15-O-14, Amending the Zoning Ordinance with Regards to
Distance of Air Conditioning Equipment from Lot Lines
The Plan Commission and City staff recommend adoption of Ordinance 15-O-14
amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8’ for most property lines, 6’ for interior side yards
when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is
located within 2’ of the principal structure and appropriately screened. This
ordinance was introduced at the January 27, 2014 City Council meeting.
For Action
(P4) Ordinance 3-O-14, Amending the Zoning Ordinance to Create Business or
Vocational School Use and Amend the Definition of College/University
Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-O-14
amending the Zoning Ordinance to establish a use category for Business or
Vocational Schools with land use regulations as permitted uses in all
Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories. As amended
by the Planning & Development Committee, Ordinance 3-O-14 now reflects
Business or Vocational Schools as not allowed as permitted or special uses in all
residential zoning districts. This ordinance was introduced at the January 27,
2014 City Council meeting.
For Action
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HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston January 2014 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
January 2014. The total approved by Human Services Committee is $79,980.63.
Funding is provided by the Township budget.
For Action
(H2) Ordinance 8-O-13, Amending Title 2, Chapter 3 of the City Code to Reflect
Changes in the Commission on Aging
Staff recommends adoption of Ordinance 8-O-13 amending Title 2, Chapter 3 of
the City Code to reflect changes in the Commission on Aging. This ordinance
was introduced at the May 13, 2013 City Council meeting, and should have come
to Council for final adoption on May 27, 2013. However, this ordinance was
mistakenly never brought back to Council for final action.
For Action
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded by
Alderman Grover. With a Roll Call vote of 8-0 the Consent Agenda was approved.
Items for discussion:
(A3.2) Approval of an Electricity Supply Agreement for 23 City Owned Facilities
(RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City-owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the
morning of February 10, 2014 which will then be presented to Administration and
Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
Alderman Rainey motioned for approval and Alderman Wynne seconded the motion. A
Roll Call vote was 8-0 and the motion was passed.
(A7) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9, Chapter
1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9,
Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18);
and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25). This ordinance was introduced at
the January 27, 2014 City Council meeting.
For Action
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City Council Agenda February 10, 2014 Page 8 of 9
Alderman Rainey stated she was asked to remove the item and then stated a number of
Aldermen would like to speak to the item. Alderman Wilson motioned to have the item
held over until the next Council meeting, to obtain more information concerning the
changes.
(P1) Ordinance 24-O-14, Granting a Special Use for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 24-O-14 granting a special use permit for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. The requested special use permit will bring a new
small business with healthy food options to the city and will utilize a currently
vacant space in an existing commercial center. The applicant wishes to open as
soon as possible, and the building permit will be ready before the February 24,
2014 City Council meeting. Alderman Braithwaite requests suspension of the
Rules for Introduction and Acton on February 10, 2014.
For Introduction and Action
Alderman Fiske motioned to approve for action and it was seconded, and with Roll Call
vote of 8-0 the motion passed.
(H3) Harley Clarke Mansion – Update on Further Discussions with Evanston
Arts Center and Illinois Department of Natural Resources (IDNR) for Future
Use of Mansion
Staff and the Human Services Committee recommend that City Council direct the
City Manager to issue the notice of the lease termination to the Evanston Art
Center pursuant to their current lease agreement and also direct the City
Manager to continue discussions about a partnership with the IDNR on future
use of the mansion.
For Action
Alderman Braithwaite motioned for approval and it was seconded. Alderman Grover
motioned to extend the time to the end of January 31, 2015. A Voice vote for the
extension was approved with a unanimous voice vote.
Call of the Wards:
Ward 4, Alderman Wilson had no report.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover she announced the ward 5 meeting on Thursday January 20
and on January 27th a joint meeting will be held with a change in location as well.
Ward 8, Alderman Rainey announced there are a number of emails that are ill-informed
concerning the cameras on Howard Street and requested an apology from the group.
She requests the involvement of Aldermen to decide to have or not have cameras in their
perspective wards.
Ward 9, Alderman Burrus announced a joint ward meeting of her and Alderman Rainey
at the Levy Center on Wednesday at 7:00 P.M.
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Ward 1, Alderman Fiske thanked the Streets and Sanitation Department for all of their
work in cleaning the streets of the snow. March 4th ward 2’s meeting at the Public Library.
Ward 2, Alderman Braithwaite announced this Thursday at District 65 at 7:00 P.M. will be
his ward meeting.
Ward 3, Alderman Wynne reminded listeners at the next Plan Commission the proposed
building at Main & Chicago will be discussed. She also wished Alderman Holmes a
speedy recovery.
The Regular Meeting of the Council was motioned to adjourn and with a unanimous voice
vote the meeting adjourned at 10:25 P.M.
Submitted by,
Hon. Rodney Greene, MMC
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 24, 2014
6 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF February 10, 2014
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 2/09/14 $2,934,237.37
(A2) City of Evanston Bills 2/25/14 $1,726,291.26
For Action
(A3.1) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and
Support Sole Source Agreement
Staff recommends approval to renew the annual sole source maintenance and
support agreement for the term March 1, 2014 through August 31, 2014 with
Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's JD Edwards-
EnterpriseOne software in the amount of $70,409.43. Funding is provided by the
Computer Licensing and Support account (1932.62340) with a 2014 Budget of
$167,000.
For Action
(A3.2) Approval of Contract with Mid American Water for 2014 Water Distribution
System Materials (Bid 14-06)
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of 2014 Distribution System Materials with Mid
American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the
amount of $64,739.55. Funding is provided by the Water Fund Account
7115.65055 with a FY 2014 budget allocation of $130,000.
For Action
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(A3.3) Approval of One-year Contract Extension for the 2013 Granular Materials
Contract with G&M Trucking, Inc. (Bid 13-05)
Staff recommends that City Council authorize the City Manager to execute the
one-year contract extension of the 2013 Granular Materials contract to G&M
Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $34,747.50.
Funding is provided as follows: $20,000.00 from the Water Fund Account
7115.65055 and $14,747.50 from the Sewer Fund Account 7400.65055.
For Action
(A3.4) Approval of Contract with Lake Erie Diving, Inc. for the 48-Inch Diameter
Water Intake Improvements (Bid 14-03)
Staff recommends that City Council authorize the City Manager to award a
contract in the amount of $1,388,272 to Lake Erie Diving, Inc. (362 Blackbrook
Road, Painesville, OH) for the 48-Inch Diameter Intake Improvements, contingent
upon receiving the appropriate loan funding from the Illinois Environmental
Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding
from the State Revolving Fund in an amount up to $1,777,138 for this project.
For Action
(A3.5) Approval of Supervisory Control and Data Acquisition (SCADA) Support
Services Agreement with CDM Smith (RFP 14-02)
Staff recommends City Council authorize the City Manager to execute a two-year
agreement for SCADA Integration Services with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of $133,000. Funding
is provided by the Water Fund. For FY14, this project has a budget of $108,000
($70,000 in Account 7100.62245 and $38,000 in Account 7100.65070). For
FY15, $25,000 will be budgeted for on-call support services, which is included in
the two-year agreement.
For Action
(A3.6)Approval of Maintenance Contract Extensions with DataPark, Inc. and
Revcon Technology Group., Inc. for the Maintenance of Parking Access
and Revenue Control Systems
Staff recommends that the City Council authorize the City Manager to extend the
maintenance contracts with DataPark, Inc., (1631 Neptune Drive, San Leandro,
CA) and Revcon Technology Groups, Inc., (1715 Courtland Court, Addison, IL) to
provide maintenance for the DataPark Parking Access and Revenue Control
System and the audio and camera surveillance portion for the City’s three
downtown parking garages on a month-by-month basis for 6 months in the
amount of $14,667.60 per month. Funding is provided by the Parking Fund
accounts (7025.62509, 7036.62509 and 7037.62509).
For Action
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(A3.7)Approval of Tree Inventory and GPS Services Agreement with Davey
Resource Group (RFP 13-22)
Staff recommends that City Council authorize the City Manager to execute a
contract with Davey Resource Group (1500 North Mantua Street, Kent, OH) to
perform an inventory and GPS services for all public trees in the amount of
$122,000. Funding for this project is included in the approved FY2014 CIP
budget, which has a line item allocation of $250,000 for Public Tree Inventory
and Cityworks Implementation.
For Action
(A3.8) Approval of Purchase of Three Sidewalk Tractor Plows from Atlas Bobcat
and Russo’s Power Equipment, Inc.
Staff recommends City Council approval for the purchase of three (3) sidewalk
tractors with v-plows, rotary broom, and snow blower attachments in the amount
of $169,867 as follows: two Toolcat plows from Atlas Bobcat (5000 N River
Road, Schiller Park, IL) in the amount of $140,846, and one Kubota plow from
Russo’s Power Equipment, Inc. (9525 W. Irving Park Road, Schiller Park, IL) in
the amount of $29,021. Funding is provided by the Streets and Sanitation Budget
(2665.65625) and the Fleet Equipment Replacement Fund (7780.65550).
For Action
(A3.9) Approval of Vehicle Purchase of 12-Passenger Van for Parks Recreation
and Community Services from Currie Motors
Staff recommends City Council approval for the replacement purchase of one (1)
12-passenger van for the Parks, Recreation, and Community Services
Department in the total amount of $25,218 from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL). Funding is provided by the Equipment Replacement
Fund account (7780.65550) which has a budget of $2,694,000.
For Action
(A3.10)Approval of 2014 Tire Purchases from Wentworth Tire Service
Staff recommends approval of tire purchases for the 2014 Fiscal Year in the
amount of $65,000 from Wentworth Tire Service (300 North York Road,
Bensenville, IL). Wentworth Tire Service is an authorized distributor of tires within
the State Bid Award #4017031. Funding is provided by the Fleet Services
account for Tires and Tubes (7710.65065). The FY 2014 budget has an
approved amount of $90,000 for tire purchases and tire repair services.
For Action
(A4) Ordinance 29-O-14, Sale of Surplus Fleet Vehicle
Staff recommends that City Council adopt Ordinance 29-O-14 which directs the
City Manager to offer a vehicle owned by the City for sale through public auction
at the special Northwest Municipal Vehicle Auction being sponsored by Manheim
Auto Auctions on or around Tuesday, April 28, 2014. This vehicle is presently out
of service.
For Introduction
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(A5) Ordinance 33-O-14, Amending the City Code to Establish a 3-Way Stop
Control at the Intersection of Greenleaf Street and Hartrey Avenue
Staff recommends adoption of Ordinance 33-O-14 by which the City Council
would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a
3-Way Stop Control at the intersection of Greenleaf Street and Hartrey Avenue.
Funding is provided by the General Fund-Traffic Control Supplies (2670.65115),
with a budget of $40,000 for FY 2014.
For Introduction
(A6) Ordinance 19-O-14, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 22, to Include Additional Streets to Evanston
Resident Only Parking
The Transportation/Parking Committee and staff recommend that the City
Council amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic
Schedules, Section 22: Evanston Resident Only Parking District Subsection (B)
District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a
week to include the area north of Howard Street to and including Mulford Street
and east of Custer Avenue to the Metra (Union Pacific) tracks.
For Introduction
(A7) Ordinance 27-O-14, Decreasing the Number of Class C Liquor Licenses for
Taco Diablo, LLC d/b/a Taco Diablo
Staff recommends City Council adoption of Ordinance 27-O-14, amending
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, by decreasing
the number of authorized Class C liquor licenses from twenty-four (24) to twenty-
three (23), due to the closing of Taco Diablo, 1029 Davis Street.
For Introduction
(A8) Ordinance 28-O-14, Decreasing the Number of Class D Liquor Licenses for
Konishi, Inc. d/b/a Lulu’s Dim Sum and Then Sum
Staff recommends City Council adoption of Ordinance 28-O-14, amending
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing
the number of authorized Class D liquor licenses from twenty-nine (29) to twenty-
eight (28), due to the closing of Konishi, Inc. d/b/a Lulu’s Dim Sum and Then
Sum, 804 Davis Street.
For Introduction
(A9) Ordinance 31-O-14, Decreasing the Number of Class D Liquor Licenses for
E. Hsieh, Inc. d/b/a Pine Yard Restaurant
Staff recommends City Council adoption of Ordinance 31-O-14, amending
Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing
the number of authorized Class D liquor licenses from twenty-eight (28) to
twenty-seven (27), due to the closing of E. Hsieh, Inc. d/b/a Pine Yard
Restaurant, 1033 Davis Street.
For Introduction
Rev. 2/20/2014 3:45:05 PM 56 of 272
(A10) Ordinance 30-O-14, Amending Subsection 3-4-6-(U) of the City Code to
Decrease Class U Liquor License Fees.
Local Liquor Commissioner recommends approval of Ordinance 30-O-14,
“Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor
License Fees.” Class U licenses authorize the sale of beer and wine for
consumption to patrons of a theater presenting live stage performances. The
Local Liquor Commissioner recommends that the City of Evanston Class U
Liquor License be amended to a $500.00 annual fee from the current $1,300.00
fee.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of February 10, 2014
Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Grover, A. Rainey, C. Burrus, P. Braithwaite
MEMBERS ABSENT: D. Holmes
STAFF PRESENT: S. Robinson, G. Farrar, W. Bobkiewicz, M. Lyons, L. Jeschke,
D. Stoneback, J. Maiworm, H. Pirooz, C. Plante, J. Murphy, J.
Calderon, L. Gergits, B. Dieter, Chief Klaiber, E. Thomas-Smith,
L. Biggs, C. Hurley
STAFF ABSENT: J. Williams-Kinsel, Chief Eddington, A. Porta, B. Dorneker, R.
Dahal, J. McRae, S. Flax, J. Nyden
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Ald. Rainey called the meeting to order at 6:07 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 27, 2014.
Ald . Burrus moved to approve the minutes of the January 27, 2014 A&PW
meeting as submitted, seconded by Ald. Grover.
The minutes of the January 27, 2014 meeting were approved unanimously 4-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 1/26/14 $3,217,465.96
(A2) City of Evanston Bills for FY2014 2/11/14 $1,705,553.12
City of Evanston Bills for FY2013 2/10/14 $1,304,684.19
Credit Card Activity for period ending 12/31/13 $ 121,550.19
For Action
Ald. Burrus moved to approve the City of Evanston Payroll (A1) through
1/26/14 seconded by Ald. Braithwaite. The Committee voted 4-0 unanimously
to approve the payroll.
Ald. Burrus moved to approve the City of Evanston Bills FY2014 through
2/11/14, City of Evanston Bills FY2013 through 2/10/14 and credit card activity
for the period ending 12/31/13, seconded by Ald. Braithwaite. The Committee
voted 4-0 unanimously to approve the bills and credit card activity.
DRAFT -
NOT APPROVED
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(A3.1) Approval of Contract with CS Geologic LLC for Environmental
Consulting Services
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC
(920 Cambridge Drive, Libertyville, IL) in an amount not to exceed $32,000. Funding
will be from the Environmental Compliance Account 7800.62130.
For Action
Ald. Grover moved to recommend that City Council authorize the City Manager
to negotiate and execute a contract for Environmental Consulting Services
with CS Geologic LLC, seconded by Ald. Burrus.
Junad Rizki, 2784 Sheridan, asked for more detail on the environmental testing.
Corporation Counsel Grant Farrar explained that the site was previously a landfill.
Currently, the site is being used for sledding and recreational purposes, although it is
prohibited pursuant to the City of Evanston Municipal Code Section 7-10-4.
The purpose of the testing is customary due diligence and risk management and risk
avoidance. City Manager Wally Bobkiewicz added that the City is committed to being
proactive to protect the residents of Evanston.
After discussion, the Committee voted unanimously 4-0 to recommend
negotiation and execution of the contract.
(A3.2) Approval of an Electricity Supply Agreement for 23 City Owned
Facilities (RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City-owned facilities beginning June 2014. The low responsive and
responsible proposer will be determined upon receipt of pricing on the morning of
February 10, 2014 which will then be presented to Administration and Public Works
Committee that night. Exhibit 1 lists the buildings/facilities being served by this
agreement and the accounts that are being charged.
For Action
Ald. Braithwaite moved to recommend that City Council recommend approval
of and Electricity Supply Agreement with the low responsive and responsible
proposer to RFP 14-04, seconded by Alderman Grover.
The Committee voted unanimously 4-0 to recommend approval of the
agreement.
(A3.3) Approval of 2014 Fuel Purchase from Palatine Oil Company
Incorporated
Staff recommends approval of 2014 fuel purchases in the amount of $950,000 from
Palatine Oil Company Incorporated (900 National Parkway, Suite 260, Schaumburg,
IL). Palatine Oil Company is the Suburban Purchasing Cooperative/Northwest
Municipal Conference Bid winner for all grades and types of fuels that are utilized by
City vehicles. Funding is provided from the Fleet Services Major Maintenance
Budget for Automotive Equipment (7710.65035). The 2014 budget has an approved
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amount of $1,020,000 of which $950,000 has been allocated for these types of fuel
purchases.
For Action
Ald. Burrus moved to recommend approval of 2014 fuel purchases from
Palatine Oil Company, seconded by Ald. Grover.
The Committee voted unanimously 4-0 to recommend the purchases.
(A3.4) Approval of Contract Renewal with Wentworth Tire Service for Tire
Repair Services (Bid 12-164)
Staff recommends that City Council authorize the 2nd contract renewal for tire repair
and recapping services for FY2014 in the amount of $25,008 with Wentworth Tire
Service (300 North York Road, Bensenville, IL). Funding is provided by the FY2014
Tires and Tubes Account (7710.65065), which has a budgeted amount of $32,500.
The $25,008 represents 76.9% of this budgeted amount.
For Action
Ald. Grover moved to recommend authorizing the 2nd contract renewal for tire
repair and recapping services for FY2014 with Wentworth Tire Service,
seconded by Ald. Burrus.
At Ald. Braithwaite’s inquiry, Fleet Manager Lonnie Jeschke explained that there are
no Evanston businesses that can provide the bid volume discounts or meet the unit
price locally. This contract includes tires for heavy equipment as well as sedans.
Ald. Rainey asked if a local business provides tire repair services. Mr. Jeschke
explained that there are spare tires mounted on rims and repair is done internally
during business hours. Northshore Towing handles repairs after hours.
After discussion, the Committee voted unanimously 4-0 to recommend
approval of the contract renewal.
(A3.5) Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Staff recommends approval of the purchase of cold patch material for cold weather
street maintenance activities from Peter Baker & Son (1349 Rockland Road Lake
Bluff, IL) in the not to exceed amount of $50,000. Peter Baker & Son is the
successful bid winner from the joint purchase bid let by the Municipal Partnering
Initiative. Funding is provided by the Streets General Fund (2670.65055) in the
amount of $30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer
Fund (7400.65051) in the amount of $10,000.
For Action
Ald. Braithwaite moved to recommend approval of the purchase of cold patch
material for cold weather street maintenance activities, seconded by Ald.
Burrus.
At Ald. Rainey’s inquiry, Jim Maiworm, Assistant Director of Public Works –
Operations and Maintenance, will confirm if any of our asphalt plants will open early
to provide hot patching. The City uses cold patch materials as it is very versatile, but
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he will look into hot patching. Currently, crews are dispatched in between snow falls
to patch potholes.
At Ald. Braithwaite’s inquiry, Mr. Maiworm explained that we currently have 2,000
tons of salt with the ability to order more from our primary supplier. The salt supply is
managed by prudent application and timing. When the temperature is warmer, 100-
200 lbs of salt is applied per lane mile. During colder temperatures and snowstorms,
500-600 lbs of salt can be required to have the same effectiveness.
Residential streets will not be salted until the temperature increases. The streets are
inspected to prevent safety issues. Director Robinson added that the policy that only
mid-block and intersections are salted in residential areas except during icing
situations is still in effect.
After discussion, the Committee voted unanimously 4-0 to recommend
approval of the purchase.
(A3.6) Approval of Renewal of Annual Azteca Cityworks Maintenance and
Support Agreement
Staff recommends that City Council authorize the City Manager to execute a renewal
of the annual sole source maintenance and support agreement for the term February
21, 2014 through February 20, 2015 with Azteca Systems Inc. (11075 South State
Street, Sandy, UT) for Cityworks work order and service request management
software in the amount of $22,405. Funding is provided by Utilities Department
(Accounts 7125.62340 and 7410.62340) and Public Works Department
(2670.62509). The renewal cost for 2014 reflects zero increase from the previous
year for the same number of licenses.
For Action
Ald. Grover moved to recommend that City Council authorize the City Manager
to execute a renewal of the sole-source maintenance and support agreement
with Azteca Systems, Inc., seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 approval of the agreement.
(A3.7) Approval of Contract with Chicago Communications LLC for Purchase
of Emergency Tone Alerting System for the Fire Department
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System
from Chicago Communications LLC (200 Spangler Avenue, Elmhurst, IL) in the
amount of $219,815.48. Funding is provided by the Emergency Telephone System
Board’s Equipment Account (5150.65625) with a budget of $297,000.
For Action
Ald. Grover moved to recommend that City Council authorize the City Manager
to execute a contract for the purchase and installation of an Emergency Tone
Alerting System from Chicago Communications LLC, seconded by Ald. Burrus.
Ald. Grover and Burrus both serve on the 911 Emergency Telephone System Board.
This system has enhanced features and will replace the existing 40-year old system.
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At Ald. Rainey’s inquiry, Chief Klaiber explained that when 911 calls are received
dispatch communicates the call over the air to the fire stations. There is one
extremely loud, piercing tone followed by information on the emergency from
dispatch. There is no opportunity to adjust the length or volume of the tone.
This system will provide an integrated, escalating tone that will increase in volume. It
will also allow the firefighters to receive the call faster and acknowledge dispatch by
pressing a button located at various points throughout the station. Currently, calls are
acknowledged by accessing a base station radio and communicating over air to
dispatch before leaving. This system will effectively help save response time.
Perry Polinski, 911 Communications Coordinator added that because this system is
IP based there are many future features that will be available: The stove can be
turned off from dispatch, the tones can be set to illuminate the apparatus floor.
Ald. Grover explained that this system was included in the 2012 budget. The majority
of the cost is for the equipment. The old system will stay in place as a backup.
After discussion, the Committee voted unanimously 4-0 approval of the
purchase and installation.
(A3.8) Approval of Schafer Consulting Contract Extension
Staff recommends that City Council authorize the City Manager to execute a change
order with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) for
Financial Management (FM) and Human Resource/Payroll (HR) software system
support in the amount of $55,000. Funding will be provided by General Fund salary
vacancy savings associated with the IT Application and Development Manager and
the Human Resource Specialist positions.
For Action
Ald. Braithwaite moved to recommend that City Council authorize the City
Manager to execute a change order with Schafer Consulting for Financial
Management and Human Resource/Payroll software support, seconded by Ald.
Grover.
The Committee voted unanimously 4-0 to recommend approval of the change
order.
(A4) Approval of Change Order No. 1 for Davis Street Water Main & Sewer
Replacement Project (Bid 13-36)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance
penalty due to Bolder Contractors violation of City of Evanston Local Employment
Program (LEP) ordinance 1-17-1(C) 2) for the not-to-exceed amount of $60,592.43
for completing additional constructions items for the project (Bid 13-36). This change
order will increase the total contract amount from $2,648,200 to $2,717,792.43.
Funding is provided by $58,465.59 from the Water Fund (Account 733086.65515),
and $11,126.84 from the Sewer Fund (Account 7420.65515). The $9,000 fine will be
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taken on a pro-rata basis from each of the above accounts. Prior to this expenditure,
there was a total saving of $174,877 in the Water and the Sewer Funds from the
2013 water main replacement and sewer improvement projects.
For Action
Ald. Burrus moved to recommend that the City Council authorizes the City
Manager to execute Change Order No. 1 with Bolder Contractors, seconded by
Ald. Grover.
Ald. Braithwaite thanked staff for their follow up. He explained that the goal of the
Minority, Women & Evanston Business Enterprise (MWEBE) Committee is oversight
and compliance. At Ald. Rainey’s suggestion, Ald. Braithwaite agreed that confirming
compliance earlier in the project is vital.
At Ald. Burrus’ inquiry, Assistant City Manager Lyons explained that the committee is
looking at potential changes including deeming businesses non-responsive if they
are out of compliance and a scalable fine system based on a percentage of the total
project. Fines collected could fund the Local Employment Program (LEP) or
apprenticeship programs.
A full report by the committee will be presented at a future meeting.
After discussion, the Committee voted unanimously 4-0 to approve Change
Order No. 1.
(A5) Resolution 8-R-14, 2014 Motor Fuel Tax (MFT) Street Resurfacing Program
Staff recommends approval of Resolution 8-R-14 authorizing the City Manager to
sign the agreement with the Illinois Department of Transportation (IDOT) for the 2014
MFT Street Resurfacing Program. Funding is provided by the Motor Fuel Tax
Account (5100.65515) in the amount of $1,400,000.
For Action
Ald. Grover moved to recommend approval of Resolution 8-R-14 authorizing
the City Manager to sign the agreement with the Illinois Department of
Transportation (IDOT) for the 2014 MFT Street Resurfacing Program, seconded
by Ald. Braithwaite.
Director Robinson stated that in addition to the MFT street resurfacing program the
capital improvement funded streets and water main projects will be out for bid in the
next two months.
Ald. Rainey pointed out that Director Robinson drove with members of the Council
around various wards to point out the streets that were selected or reported for the
MFT street resurfacing program.
The Committee voted unanimously 4-0 to approve Resolution 8-R-14.
(A6) Resolution 9-R-14, Illinois Department of Transportation (IDOT)
Agreement for Traffic Signal Upgrades
Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to
sign the standard Illinois Department of Transportation cost participation agreement
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for upgrading the traffic signals on the state highways within the City of Evanston.
Funding will be provided by the Capital Improvement Plan (CIP) (Account
415937.65515) which has $150,000 budgeted for pedestrian safety improvements.
For Action
Ald. Braithwaite recommended approval of Resolution 9-R-14 authorizing the
City Manager to sign the standard Illinois Department of Transportation cost
participation agreement for upgrading the traffic signals on the state highways
within the City of Evanston, seconded by Ald. Burrus.
Director Robinson provided an amendment regarding the funding source:
“WHEREAS, in compliance with the terms of the Agreement, it is necessary for the
City Manager to execute the Agreement, appropriating Capital Improvement Funds in
the amount of Twenty-Five Thousand Nine Hundred Thirty-One and 35/100 Dollars
($25,931.31) to share in the cost of the subject improvements.”
The Committee voted unanimously 4-0 to recommend approval of the
amendment to Resolution 9-R-14.
IV. ITEMS FOR DISCUSSION
(APW1) Logos on Standpipes
For Discussion
Utilities Director Dave Stoneback presented a proposal to painting logos on the two
water towers (standpipes). In November 2013, Council authorized hiring a consultant
to provide engineering services in support of the rehabilitation of the interior and
exterior coating systems of the North and South Standpipe to include inspection (to
determine the extent of required repair work, if any), design and construction
engineering.
Director Stoneback provided samples of the 3 logo choices: City logo in black, City
logo in color or “EVANSTON” in block letters. The average cost to paint a logo is
$12,000. The cost to paint the North Standpipe is $1.5 million and $1.2 South
Standpipe.
Ald. Rainey explained that Council and staff are in discussions to choose a new City
logo. She felt that no logo should be painted on the standpipes until it is finalized.
City Manager Bobkiewicz responded that this proposal is a follow up to some
curiousity raised in the beginning of this project. The painting cost can be included in
the final contract and the most current logo would be used.
At Ald. Grover’s inquiry, Director Stoneback clarified that the South standpipe was
last painted in 1996 and the North in 1997. The South standpipe is scheduled to be
painted in the summer of 2014 and the North in 2015. The City is currently preparing
contracts for both projects with a final version to be presented in 2 months. He
explained that adding the logos at a later date can be done as a change order, but if
they are added now we can receive more competitive pricing.
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At Ald. Rainey’s suggestion, Director Stoneback agreed to post a request for a base
bid and an alternate bid to include the logos. He added that the design and number
of logos are needed for consideration.
Ald. Burrus prefers a logo on the standpipes instead of lettering. Ald. Holmes
(watching from home) prefers the block letters because the name Evanston will not
change.
City Manager Bobkiewicz confirmed that the three bid options are: a) Bid alternate
with lettering; b) Bid alternate with logo; c) No bid alternate – Just painting of the
standpipes.
(APW2) Addition of Chapter 31 to Title 3 of the Evanston City Code Regulating
Donation Boxes
For Discussion
City Attorney Farrar presented a draft ordinance to regulate collection boxes in
Evanston. Currently, the City does not regulate the placement or appearance of
donation boxes within city limits. The primary purposes for such requirements are to
ensure safety with respect to motorists sightlines, maintain the desirable appearance
of the City, as well as prevent any general inconveniences to the general public.
Entities would be charged a reasonable fee to obtain a license to place a collection
box, with the exception of 501 (c)(3) organizations located in Evanston, who would
be licensed but not charged a fee.
Key provisions in the ordinance are: a) The owner will be responsible for
maintenance of the box; b) The box should not encroach sightlines or cause a
potential hazard to pedestrians; and c) If the box is removed by the City, there would
be a lien against the property and the operative.
At Ald. Rainey’s inquiry, City Attorney Farrar explained that the City may remove any
box 48 hours after giving notice to the licensee. The property owner wherein the
collection box is located shall pay a removal fee of $2,500. The licensee and the
property owner on whose property the collection box is placed are jointly and
severably liable for adhering to the provisions of this article and any fees or penalties
associated herewith.
Ald. Grover is concerned with property owners being penalized for unauthorized
boxes placed on their property. She wants to know how we give notice to property
owners that they could be jointly and severably liable. City Attorney Farrar
responded that there would be outreach and education built into the implementation,
but the roster of possible licensees is unknown. There is some enforcement leniency
that can be explored such as a grace period.
City Manager Bobkiewicz added that the City is mindful of Evanston organizations
that utilize these boxes for donations. The purpose of this ordinance is to address
the unaffiliated, unidentified boxes. Ald. Grover asked for clarification of how a
property owner is notified that an application has been made for a box. City Manager
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Bobkiewicz explained that the City would ensure that property owners are not
penalized for not being aware of the change.
VI. COMMUNICATIONS
Ald. Burrus addressed Ordinance 1-O-14 provisionally amending Title 9, Chapter 5:
General Offenses to the Evanston City Code introduced at the January 27, 2014 City
Council meeting. She is very concerned that a block club party could be ticketed for
a noise violation.
City Manager Bobkiewicz responded that Ald. Wilson will propose a continuance at
the City Council meeting tonight because he has larger issues with the noise
ordinance in his ward.
Ald. Rainey has concerns regarding camera issue from the previous Council
meeting. Out of respect for Mayor Tisdahl, who is completely committed to this
project, she would prefer to have a discussion regarding placement of the cameras
on Dodge Ave.
Ald. Rainey explained that there are no cameras installed in the City of Evanston
that were not sanctioned or approved by the alderman of that ward. Her belief is that
cameras should or should not be installed based on the request of the alderman of
that ward. Ald. Braithwaite, Burrus and Grover agreed to consider Ald. Rainey’s
concern.
VII. ADJOURNMENT
Ald. Rainey moved to adjourn, seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to adjourn. The meeting was adjourned
at 7:04p.m.
Respectfully submitted,
Janella Hardin
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Shannon Sheriff, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 20, 2014
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2014 the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – January 27, 2014 through February 9, 2014 $2,934,237.37
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – February 25, 2014 $1,726,291.26
General Fund Amount – Bills list $ 579,505.76
General Fund Amount – Supplemental list $ .00
General Fund Total: $ 579,505.76
TOTAL AMOUNT OF BILLS LIST & PAYROLL $4,660,528.63
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period End November 30, 2012 $ 111,700.60
Attachments: Bills List
For City Council meeting of February 24, 2014 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41420 RAHIM, NONA SEIZED FUNDS-CASE #12-31354 3,510.00
100.10260 CITY OF EVANSTON - PETTY CASH *REIMB.-PETTY CASH 489.33
100.21680 RTA/CTA TRANSIT BENEFIT *RTA TRANSIT BENEFIT 1,362.75
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #13-9381(a) 611.00
100.21650 NATIONAL GUARDIAN LIFE INSURANCE MONTHLY INVOICE 339.39
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #13-29554 487.00
6,799.47
1300 CITY COUNCIL
1300.62360 NORTHWEST MUNICIPAL CONFERENCE MEMBERSHIP 1,000.00
1300.62370 COOK COUNTY CIRCUIT COURT *FILING FEE 15.00
1300.62295 NORTHWEST MUNICIPAL CONFERENCE LEGISLATIVE BRUNCH 135.00
1,150.00
1400 CITY CLERK
1400.65095 OFFICE DEPOT OFFICE SUPPLIES 57.78
1400.65095 OFFICE DEPOT OFFICE SUPPLIES 48.57
1400.65095 OFFICE DEPOT OFFICE SUPPLIES 35.90
142.25
1505 CITY MANAGER
1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 1,575.00
1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 630.00
1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 1,575.00
1505.62295 NORTHWEST MUNICIPAL CONFERENCE LEGISLATIVE BRUNCH 45.00
3,825.00
1510 CITIZEN ENGAGEMENT
1510.62210 ON TRACK FULFILLMENT INC.TOWNSHIP POSTCARDS 145.00
145.00
1570 EVANSTON150 OPERATING
1570.62210 QUARTET COPIES COE POST CARDS 295.00
295.00
1705 LEGAL ADMINISTRATION
1705.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
1705.65095 ALLEGRA PRINT & IMAGING MEMO PADS 18.00
1705.65095 ALLEGRA PRINT & IMAGING MEMO PADS 25.00
82.00
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,113.75
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,221.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,320.00
3,654.75
1910 FINANCE DIVISION - REVENUE
1910.52010 KERRENS, PERCY L.REFUND WHEEL TAX 75.00
1910.52010 PACHIS, TREVOR REFUND-WHEEL TAX 75.00
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 2,431.67
1910.64541 AZAVAR TECHNOLOGIES UTILITIY TAX AUDIT 51.92
1 *ADVANCED PAYMENT68 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2,633.59
1915 HUMAN RESOURCE DIVI. - PAYROLL
1915.65095 TEUTEBERG INC ACCOUNTS PAYABLE CHECK STOCK 1,496.10
1915.65095 TEUTEBERG INC PAYROLL CHECK STOCK 4,451.52
5,947.62
1920 FINANCE DIVISION - ACCOUNTING
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 47.58
1920.62280 FEDERAL EXPRESS CORP.SHIPPING 30.25
77.83
1925 FINANCE DIVISION - PURCHASING
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 97.00
1925.62185 ACCOUNTEMPS PURCHASING SPECIALIST 1,147.46
1925.62185 ACCOUNTEMPS PURCHASING COORDINATOR 1,069.81
1925.65095 OFFICE DEPOT OFFICE SUPPLIES 37.64
2,351.91
1929 HUMAN RESOURCE DIVISION
1929.62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND INVESTIGATION 1,381.80
1929.62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND INVESTIGATION 5.00
1929.62295 SCHRADER-CHUKWU, CHERYL MILEAGE-IPELRA SEMINAR 85.88
1929.62160 THEODORE POLYGRAPH SERVICE RECRUITMENT TESTING 675.00
2,147.68
1932 INFORMATION TECHNOLOGY DIVI.
1932.62250 SMS SYSTEMS MAINTENANCE COMP. HARDWARE MAINTENANCE 590.80
1932.65095 OFFICE DEPOT OFFICE SUPPLIES 287.28
1932.62340 VERMONT SYSTEMS INC RECTRAC YEARLY RENEWAL 7,680.00
1932.65095 OFFICE DEPOT OFFICE SUPPLIES 319.98
1932.62340 DELL COMPUTER CORP.VMWARE SUBSCRIPTION RENEW 2014 2,706.77
1932.62175 IRON MOUNTAIN OSDP STORAGE 630.99
1932.65615 IL DEPT OF CENTRAL MGMT COMMUNICATION CHARGES 583.33
1932.65555 DELL COMPUTER CORP.16 VDI SFP+ CABLES 3,500.00
1932.65095 OFFICE DEPOT OFFICE SUPPLIES 89.00
1932.65095 OFFICE DEPOT OFFICE SUPPLIES 55.17
1932.62185 BRAVESOFT TECH, INC ORACLE/SQL SUPPORT SERVICES 1,430.00
1932.65615 COMCAST CABLE COMMUNICATION CHARGES 230.00
18,103.32
1941 PARKING ENFORCEMENT & TICKETS
1941.52505 KOPECKY, SHANNON 700439885-REFUND OVERPAYMENT 25.00
1941.62451 JONES, JASMINE REFUND-TOW & HOOK 185.00
1941.52505 HUNT, LIZZIE 700327396-REFUND TICKET FEES 50.00
1941.62451 NORTH SHORE TOWING MONTHLY INVOICE 1,650.00
1941.52505 DEMPSTER DODGE CURRENCY ECH. REFUND-WHEEL TAX ETC 127.22
1941.64005 COMED UTILITIES 71.27
2,108.49
1999 FINANCIAL & HR SYSTEM
1999.65570 SCHAFER CONSULTING PROJECT MANAGEMENT SUPPORT 12,215.00
12,215.00
2126 BUILDING INSPECTION SERVICES
2 *ADVANCED PAYMENT69 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2126.52090 U.S. SOLAR NETWORK REFUND-PERMIT 13MSWK-0130 70.00
2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 580.00
2126.52080 HANSON ROOFING INC REFUND-DUPLICATE PERMIT 160.00
2126.52110 HANSON ROOFING INC REFUND-DUPLICATE PERMIT 45.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00
2126.65095 IMAGING OFFICE SYSTEMS INC SUPPLIES 26.00
961.00
2128 EMERGENCY SOLUTIONS GRANT
2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT 51.33
2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT 33,799.49
2128.67110 CONNECTIONS FOR THE HOMELESS ESG GRANT 14,215.06
48,065.88
2205 POLICE ADMINISTRATION
2205.62360 NORTHERN ILLINOIS POLICE ALARM NIPAS 400.00
2205.62360 NORTHERN ILLINOIS POLICE ALARM NIPAS 3,300.00
2205.62360 RING, MARIANNE CONSULTANT 1,224.00
2205.64015 NICOR 0632 UTILITIES 437.99
2205.65125 EVANSTON FUNERAL & CREMATION FUNERAL REMOVAL SERVICE 295.00
2205.62360 WILD CROW COMMUNICATION, INC DEPLOYMENT MEETING POSTS 200.00
2205.62360 RING, MARIANNE CONSULTANT 1,360.00
2205.62375 OFFICE CONCEPTS, INC.EXTENSION BAR 60.00
2205.62375 OFFICE CONCEPTS, INC.#46216179 LEAP CHAIR 1,414.90
2205.62375 OFFICE CONCEPTS, INC.#46216179 LEAP CHAIR 733.20
2205.62360 NORTHERN ILLINOIS POLICE ALARM NIPAS 805.00
10,230.09
2210 PATROL OPERATIONS
2210.65020 J. G. UNIFORMS, INC UNIFORMS 842.00
2210.65020 J. G. UNIFORMS, INC UNIFORMS 862.00
2210.65020 J. G. UNIFORMS, INC UNIFORMS 867.00
2210.65020 J. G. UNIFORMS, INC UNIFORMS 840.00
2210.65085 SIMPLEX GRINNELL TIME CLOCK SERVICE 472.54
2210.65020 J. G. UNIFORMS, INC UNIFORMS 179.79
2210.65095 LYNN PEAVEY COMPANY EVIDENCE SUPPLIES 263.25
4,326.58
2225 SOCIAL SERVICES BUREAU
2225.62370 CITY OF EVANSTON - PETTY CASH PETTY CASH 187.18
187.18
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT OFFICE SUPPLIES .06
.06
2250 SERVICE DESK
2250.62425 COLLEY ELEVATOR CO.ELEVATOR MAINTENANCE 277.50
2250.62425 COLLEY ELEVATOR CO.ELEVATOR MAINTENANCE 176.00
2250.65040 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER 604.75
2250.65125 LAUNDRY WORLD BLANKETS 147.00
1,205.25
2260 OFFICE OF ADMINISTRATION
3 *ADVANCED PAYMENT70 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2260.62295 NEAL, MARTIN MEALS-TRAFFIC CRASH INVEST.75.00
2260.62295 DAVIS, LARRY MEALS-BASIC CRIME PREVENTION 250.00
325.00
2270 TRAFFIC BUREAU
2270.65125 BOBB, JOSEPH REFUND-TOW & HOOK 185.00
185.00
2280 ANIMAL CONTROL
2280.65125 PETSMART ANIMAL SHELTER-KITTY LITTER 112.35
2280.62225 ANDERSON PEST CONTROL PEST MANAGEMENT 52.76
2280.65125 PETSMART ANIMAL SHELTER-KITTY LITTER 41.94
207.05
2285 PROBLEM SOLVING TEAM
2285.65020 CHIEF SUPPLY CORP COMMUNITY GIVE-AWAY ITEMS 726.66
726.66
2305 FIRE MGT & SUPPORT
2305.64015 NICOR 0632 UTILITIES 378.97
2305.64015 NICOR 0632 UTILITIES 437.98
2305.64015 NICOR 0632 UTILITIES 378.36
2305.64015 NICOR 0632 UTILITIES 277.28
2305.64015 NICOR 0632 UTILITIES 288.84
2305.65050 HASTINGS AIR-ENERGY CONTROL EHAUST REPAIR 387.95
2305.65020 AIR ONE EQUIPMENT UNIFORMS 869.00
3,018.38
2315 FIRE SUPPRESSION
2315.65040 LAPORT INC JANITORIAL SUPPLIES 189.93
2315.62295 NOVAK, PATRICK J RENEWAL-PARAMEDIC LICENSE 41.75
2315.53675 ANDRES MEDICAL BILLING MONTHLY AMBULANCE 5,064.88
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 414.09
2315.65040 LAPORT INC JANITORIAL SUPPLIES 516.24
2315.62295 ILLINOIS SOCIETY OF FIRE SERVICE OFFICER TRAINING 300.00
6,526.89
2440 VITAL RECORDS
2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,696.00
1,696.00
2455 COMM.HEALTH PROG.ADMINSTRATION
2455.62490 EVANSTON TOWNSHIP HIGH SCHOOL REIMB.-PHARMACY PURCHASE 1,036.08
1,036.08
2610 MUNICIPAL SERVICE CENTER
2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 91.54
2610.62225 SMITHEREEN PEST MANAGEMENT PEST MANAGEMENT 93.00
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 497.48
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 360.00
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 214.85
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 685.00
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 565.97
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 593.39
3,101.23
4 *ADVANCED PAYMENT71 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2630 TRAFFIC ENGINEERING
2630.52130 CALLAN, HEATHER REFUND-VISITOR PASSES 15.00
2630.52131 CALLAN, HEATHER REFUND-VISITOR PASSES 4.00
19.00
2640 TRAF. SIG. & ST. LIGHT. MAINT
2640.64006 COMED UTILITIES 514.81
2640.65070 BROWN TRAFFIC PRODUCTS PEDESTRIAN PUSH BUTTON FRAMES 246.00
2640.64006 COMED UTILITIES 208.72
2640.64006 COMED UTILITIES 539.44
2640.64008 CONSTELLATION NEW ENERGY, INC. UTILITIES 281.56
2640.64006 COMED UTILITIES 35,567.96
37,358.49
2650 PARKS & FORESTRY ADMIN.
2650.65010 CUTTER, JULIE RENEWAL-WEBSITE DOMAIN 118.51
118.51
2655 PARKS & FORESTRY MAINT & OPER
2655.64005 COMED UTILITIES 43.73
2655.64005 COMED UTILITIES 529.05
2655.64005 COMED UTILITIES 454.53
2655.64005 COMED UTILITIES 754.58
2655.64005 COMED UTILITIES 320.28
2655.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 38.65
2655.62499 COMED UTILITIES 150.58
2,291.40
2670 STREET AND ALLEY MAINTENANCE
2670.65085 RUSSO POWER EQUIPMENT EQUIPMENT REPAIR 132.04
132.04
2677 FACILITIES
2677.64005 COMED UTILITIES 8,828.06
2677.62509 USA MOBILITY WIRELESS, INC.COMMUNICATION CHARGES 31.11
2677.62225 MARK VEND COMPANY ALDERMANIC LIBRARY 264.42
2677.62225 MARK VEND COMPANY ALDERMANIC LIBRARY 206.40
2677.62225 ANDERSON PEST CONTROL PEST MANAGEMENT 464.20
2677.62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 229.00
2677.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 75.52
2677.62225 MIDWEST TIME RECORDER TIME CLOCK SERVICE 136.00
2677.62245 STATE OF ILLINOIS BOILER CERTIFICATES 100.00
2677.64015 NICOR 0632 UTILITIES 607.24
2677.62225 MARK VEND COMPANY ALDERMANIC LIBRARY 58.00
10,999.95
2680 SNOW AND ICE CONTROL
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 30,757.76
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 7,919.30
2680.62375 KLF TRUCKING SNOW HAULING EQUIPMENT RENTAL 5,250.00
2680.62375 KLF TRUCKING SNOW HAULING EQUIPMENT RENTAL 10,250.00
2680.62375 KLF TRUCKING SNOW HAULING EQUIPMENT RENTAL 10,500.00
2680.62375 KLF TRUCKING SNOW HAULING EQUIPMENT RENTAL 8,843.75
2680.62375 KLF TRUCKING SNOW HAULING EQUIPMENT RENTAL 19,250.00
5 *ADVANCED PAYMENT72 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 29,198.27
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 30,114.08
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 17,427.19
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 37,275.75
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 6,146.46
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 24,994.96
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 9,852.76
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 10,620.69
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 5,500.36
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 8,916.33
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 10,540.08
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 8,593.28
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 1,258.87
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 3,673.57
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 1,337.66
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 1,304.33
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 2,818.37
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 1,431.00
2680.62451 ALERT TOWING, INC.SNOW TOW PAYMENT 1,600.00
2680.62451 ALPHA CARRIER EXPERTS, INC.SNOW TOW PAYMENT 3,360.00
2680.62451 AUTO CARRIER EXPRESS, INC. SNOW TOW PAYMENT 3,280.00
2680.62451 AUTO RECOVERY SNOW TOW PAYMENT 1,600.00
2680.62451 S & L TOWING INC SNOW TOW PAYMENT 3,200.00
2680.62451 T-BONE TOWING SNOW TOW PAYMENT 1,680.00
2680.62451 FRANKSA TOWING SNOW TOW PAYMENT 1,600.00
2680.62451 VIC'S TOWING, INC.SNOW TOW PAYMENT 1,680.00
2680.62451 WWF TOWING SNOW TOW PAYMENT 1,600.00
2680.62451 C'S TOWING SERVICE, INC.SNOW TOW PAYMENT 1,600.00
2680.62451 EMERGENCY ROAD SERVICE, INC. SNOW TOW PAYMENT 1,600.00
2680.62451 FREEDOM TOWING, INC.SNOW TOW PAYMENT 1,600.00
2680.62451 G & J TOWING SNOW TOW PAYMENT 1,600.00
2680.62451 LOUIE'S TOWING SNOW TOW PAYMENT 1,600.00
2680.62451 MOBILE TRANSPORT, LLC SNOW TOW PAYMENT 4,800.00
2680.62451 MONARCA TOWING SERVICE, INC. SNOW TOW PAYMENT 1,600.00
2680.62451 NORTH SHORE TOWING SNOW TOW PAYMENT 1,600.00
2680.62451 FRANCISCO DE JESUS SNOW TOW PAYMENT 1,600.00
2680.62451 ULRIC RECOVERY, INC.SNOW TOW PAYMENT 1,680.00
2680.65015 MORTON SALT FY2014 ROCK SALT PURCHASE 1,340.08
343,994.90
3010 REC. BUS. & FISCAL MGMT
3010.62705 PLUG & PAY TECHNOLOGIES GATEWAY FEE CREDIT CHARGES 86.47
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 73.50
3010.62705 PLUG & PAY TECHNOLOGIES GATEWAY FEE CREDIT CHARGES 15.00
174.97
3020 RECREATION GENERAL SUPPORT
3020.62315 FEDERAL EXPRESS CORP.SHIPPING 19.32
3020.62506 NORTHWESTERN UNIVERSITY WORK STUDY 235.50
254.82
3025 PARK UTILITIES
6 *ADVANCED PAYMENT73 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED UTILITIES 44.69
3025.64005 COMED UTILITIES 47.48
3025.64005 COMED UTILITIES 239.63
3025.64005 COMED UTILITIES 29.57
3025.64015 NICOR 0632 UTILITIES 98.15
3025.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,860.42
3025.64015 NICOR 0632 UTILITIES 412.07
3025.64015 NICOR 0632 UTILITIES 189.98
2,921.99
3030 CROWN COMMUNITY CENTER
3030.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 2,648.97
2,648.97
3035 CHANDLER COMMUNITY CENTER
3035.62505 3 POINT ATHLETICS YOUTH BBALL INSTRUCTION 500.00
3035.62505 3 POINT ATHLETICS YOUTH BBALL INSTRUCTION 129.25
3035.62505 3 POINT ATHLETICS YOUTH BBALL INSTRUCTION 1,348.87
3035.64015 NICOR 0632 UTILITIES 280.88
3035.65110 FITNESS WEAR, INC.T-SHIRTS BASEBALL LEAUGE 557.40
3035.65050 LAPORT INC JANITORIAL SUPPLIES 482.62
3035.62245 LAPORT INC JANITORIAL SUPPLIES 435.92
3035.62245 LAPORT INC JANITORIAL SUPPLIES 882.40
3035.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,174.77
5,792.11
3040 FLEETWOOD JOURDAIN COM CT
3040.65040 LAPORT INC JANITORIAL SUPPLIES 77.40
3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 41.00
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 52.78
3040.62210 GENERATION COPY INC VALENTINES EVENT FLIERS 290.00
3040.65110 COMCAST CABLE COMMUNICATION CHARGES 102.38
3040.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 52.25
3040.65110 CINTAS #769 MAT SERVICE 163.04
3040.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 41.00
3040.62210 GENERATION COPY INC BLACK HISTORY MONTH PROGRAM 172.00
3040.62225 STA-KLEEN INC.CLEAN OVEN & COOK SURFACE 39.00
3040.65040 LAPORT INC JANITORIAL SUPPLIES 317.41
3040.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,998.08
3040.65025 AGEOPTIONS, INC.*REIMB.-CONGREGATE MEAL GRANT 52.37
3040.62525 CATHOLIC CHARITIES OF CHICAGO SENIOR MEAL PROGRAM 128.00
3040.65095 OFFICE DEPOT OFFICE SUPPLIES 30.16
3,556.87
3045 FLEETWOOD/JOURDAIN THEATR
3045.62511 MONTENEGRO, MICHAEL PERFORMER STIPEND POETRY READ 50.00
3045.62490 MCNEIL, DANIEL AFRICAN DRUMMING BLACK HISTORY 100.00
3045.65095 OFFICE DEPOT OFFICE SUPPLIES 89.54
3045.62511 SMALLWOOD, NAMIR PERFORMER STIPEND POETRY READ 50.00
289.54
3050 RECREATION OUTREACH PROGRAM
3050.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 33.33
7 *ADVANCED PAYMENT74 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3050.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 33.33
3050.65025 ILLINOIS STATE BOARD OF EDUCATION OVER PAYMENT FOOD PRG 204.75
3050.62511 DEAN,ANN YOUNG GIRL ESTEEM BUILDING PRG 200.00
471.41
3055 LEVY CENTER SENIOR SERVICES
3055.64015 NICOR 0632 UTILITIES 457.63
3055.62511 COMCAST CABLE UTILITIES 133.99
3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX 24.00
3055.65025 CATHOLIC CHARITIES OF CHICAGO SENIOR CONGREGATE MEAL 517.35
3055.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 44.94
3055.61062 SPARKMON, KEVIN PRIVATE RENTAL SECURITY 136.00
3055.62505 MARCANTONIO, CHRISTINA ECT COSTUME DESIGNER 600.00
3055.62505 ADBRIDON CORP.SPANISH/FRENCH INSTRUCTION 750.00
3055.62505 NOGUCHI, ATSUKO JAPANESE INSTRUCTION 315.00
3055.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 3,808.87
3055.62509 CINTAS #769 MAT SERVICE 145.66
3055.62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT 427.64
3055.62245 THE FITNESS CONNECTION FITNESS EQUIPMENT 118.00
3055.62505 COMPUTER TRAINING & SUPPORT COMPUTER TRAINING 150.00
3055.62505 BINZ, EVELYN MUSICAL DIRECTOR ECT SPRING 14 1,000.00
3055.62505 COMPUTER TRAINING & SUPPORT IPAD TRAINING 160.00
8,789.08
3080 BEACHES
3080.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 140.03
140.03
3095 CROWN ICE RINK
3095.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 7,946.91
3095.62245 MCCAULEY MECHANICAL SERVICE LOBBY CONTROLLER FAILED 2,407.03
3095.62508 PFEIFFER, SHAWN REFEREE ADULT BROOMBALL 270.00
3095.62508 LEVI, MATTHEW REFEREE ADULT BROOMBALL 90.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE ADULT BROOMBALL 360.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 156.00
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 79.00
3095.65040 LAPORT INC JANITORIAL SUPPLIES 547.32
11,927.24
3215 YOUTH ENGAGEMENT DIVISION
3215.62205 EVANSTON SIGNS & GRAPHICS, INC BANNER CHANGES 60.00
60.00
3605 ECOLOGY CENTER
3605.62295 THEIS, ALEXANDER MILEAGE REIMBURSEMENT 165.55
3605.65050 ALARM DETECTION SYSTEMS, INC. ALARM SERVICES 124.41
3605.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 479.69
3605.62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 60.72
830.37
3710 NOYES CULTURAL ARTS CTR
8 *ADVANCED PAYMENT75 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3710.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 1,514.76
1,514.76
3720 CULTURAL ARTS PROGRAMS
3720.62506 NORTHWESTERN UNIVERSITY WORK STUDY 505.50
3720.62490 COCODACO PERFORMING ARTS REVENUE SHARE 1,066.57
3720.62490 SHORT HORSE BEST IN CATEGORY LKSHR ARTS 100.00
3720.65110 KREPP, SARAH PRINT/MOUNT COLOR POSTER 70.00
1,742.07
579,505.76
00185 LIBRARY FUND
4845 LIBRARY ADMINISTRATION
4845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX 99.00
99.00
99.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.62509 PATTEN INDUSTRIES WATER HEATER 698.00
5150.64505 AT & T 8100 COMMUNICATION CHARGES 477.20
5150.64505 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 2,964.78
4,139.98
4,139.98
00215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
5170.62795 ELCAST LIGHTING 2013 SNAP STREET LIGHTS 19,790.61
19,790.61
5205 TARGETED CODE ENFORCEMENT
5205.62770 ABG SERVICES, INC.BOARD UP WOOD OPENING 220.00
220.00
20,010.61
00220 CD LOAN FUND
5285 MULTI FAM REHAB PROGRAM
5285.65535 INNERSPACE ENVIRONMENTAL MFSNRSA CASE #076 7,200.00
5285.65535 DAVIS ENVIRONMENTAL LABS., INC MFSNRSA CASE #076 50.00
7,250.00
7,250.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62136 VASILKO ARCHITECTS & ASSOCIATE REIMB.-WORK 727-729 HOWARD 2,750.00
5300.62346 COOK COUNTY TREASURER PROPERTY TAX 4,695.35
5300.62346 COOK COUNTY TREASURER PROPERTY TAX 13,667.13
21,112.48
21,112.48
00240 HOME FUND
5430 HOME FUND
9 *ADVANCED PAYMENT76 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
5430.62490 COOK COUNTY CIRCUIT COURT APPERANCE FEE-HOME FUNDS 146.00
146.00
146.00
00310 HOWARD-HARTREY TIF DEBT SERV
5500 HOWARD-HARTREY TIF DEBT SRVCE
5500.62605 KANE, MCKENNA AND ASSOCIATES, HOWARD/HARTREY TIF 1,486.17
1,486.17
1,486.17
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 UTILITIES 125.11
125.11
125.11
00415 CAPITAL IMPROVEMENTS FUND
415663 NOYES ROOF PROJECT
415663.65510 ALTUS WORKS, INC.CONSULTING SERVICES 3,465.00
415663.65511 G.A. JOHNSON AND SON NOYES ROOF AND CHIMNEY 327,864.00
331,329.00
415854 ALLEY PAVING - CITY SHARE
415854.65515 COOK COUNTY RECORDER OF DEEDS RECORDINGS 1,040.00
1,040.00
415857 STREET RESURFACING
415857.65515 INTERRA, INC.MATERIAL TESTING SERVICES 2,165.00
2,165.00
415885 BRIDGE REHAB PROGRAM
415885.65515 CIORBA GROUP, INC.BI-ANNUAL BRIDGE INSPECTION 805.55
805.55
415938 BRIDGE STREET PAHSE II CONSTR
415938.65515 ALFRED BENESCH & COMPANY BRIDGE STR BRIDGE PROJECT 12,685.48
12,685.48
415942 RIDGE/EMERSON/GREEN PHASE I
415942.65515 ESI CONSULTANTS, LTD PHASE I PRELIMINARY ENGINEERIN 11,002.71
11,002.71
416096 BIKE PLAN IMPLEMENTATION
416096.65515 T.Y.LIN INTERNATIONAL EVANSTON BIKE PLAN UPDATE 13,803.62
13,803.62
372,831.36
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 1,400.73
7005.65095 FEDERAL EXPRESS CORP. SHIPPING 20.11
7005.62431 GARDA CL GREAT LAKES, INC.COIN PROCESSING-METERS 2,166.64
7005.62346 COOK COUNTY TREASURER PROPERTY TAX 19,568.86
23,156.34
10 *ADVANCED PAYMENT77 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7015 PARKING LOTS & METERS
7015.62375 MCGAW YMCA PARKING METER COLLECTIONS 3,667.47
7015.62245 TOTAL PARKING SOLUTIONS, INC. MAINTENANCE-1 YR LOT 14 1,360.00
7015.62245 TOTAL PARKING SOLUTIONS, INC. WEB MONITORING-1 YR LOT 14 780.00
7015.64005 COMED UTILITIES 213.16
7015.64005 COMED UTILITIES 217.04
7015.53510 COOK COUNTY COLLECTOR *PARKING TAX 104.04
6,341.71
7025 CHURCH STREET GARAGE
7025.53500 COOK COUNTY COLLECTOR *PARKING TAX 1,180.98
7025.53515 MILLER, LINDSAY ACCESS CARD REFUND 25.00
7025.53515 CORDY, STEPHEN ACCESS CARD REFUND 25.00
7025.62509 DATAPARK USA, INC.PARCS EQUIPMENT 1,000.00
7025.53515 LIEBLING, ROBERT ACCESS CARD REFUND 25.00
7025.62509 REVCON TECHNOLOGIES, INC.CHURCH ST SELF PK MAINTENANCE 1,590.00
7025.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 5,838.95
9,684.93
7036 SHERMAN GARAGE
7036.62660 INLAND AMERICAN RETAIL MGMT MAINTENANCE FOR COMMON AREA 7,016.41
7036.53500 COOK COUNTY COLLECTOR *PARKING TAX 2,258.17
7036.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 14,427.70
7036.53515 GORDON, LISA ACCESS CARD REFUND 25.00
7036.53515 CASTRO, TOM ACCESS CARD REFUND 25.00
7036.53515 BILANIUC, ADRIAN ACCESS CARD REFUND 25.00
7036.53515 WEITZMAN, JEREMY ACCESS CARD REFUND 25.00
7036.53515 STOBY, OREL ACCESS CARD REFUND 25.00
7036.53515 VIPOND, MICHAEL ACCESS CARD REFUND 25.00
7036.53515 ACEVEDO, AMANDA ACCESS CARD REFUND 25.00
7036.53515 HOANG, KIM ACCESS CARD REFUND 25.00
7036.53515 HUANG, XUANDONG ACCESS CARD REFUND 25.00
7036.53515 KANE, STEVE ACCESS CARD REFUND 25.00
7036.53515 MYSIAK, KAMIL ACCESS CARD REFUND 25.00
7036.53515 ACQUIRENT ACCESS CARD REFUND 25.00
7036.53515 LUBER, I.ACCESS CARD REFUND 25.00
7036.53515 LUKACHER, MARYLINE ACCESS CARD REFUND 25.00
7036.53515 HIFFMAN, NAI ACCESS CARD REFUND 25.00
7036.53515 NIEBLING, MIKE ACCESS CARD REFUND 25.00
7036.53515 RADIS, MIKE ACCESS CARD REFUND 25.00
7036.53515 KIPLEY, SUSAN ACCESS CARD REFUND 25.00
7036.53515 RUBLOFF, PRUDENTIAL ACCESS CARD REFUND 25.00
7036.53515 ROBERTSON, JOE ACCESS CARD REFUND 25.00
7036.53515 VIJAY, GAURAV ACCESS CARD REFUND 25.00
7036.53515 HARMON, LISA ACCESS CARD REFUND 25.00
7036.53515 ZUCKER, JOE ACCESS CARD REFUND 25.00
7036.53515 PROFESSIONAL SPORTS CATERING ACCESS CARD REFUND 25.00
7036.53515 KUBACH, KRISTEN ACCESS CARD REFUND 25.00
7036.53515 OLADE, MARK ACCESS CARD REFUND 25.00
7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 4,506.00
7036.62509 DATAPARK USA, INC.PARCS EQUIPMENT 2,550.00
11 *ADVANCED PAYMENT78 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 XING, LEI ACCESS CARD REFUND 25.00
7036.53515 LEE, SANGEUN ACCESS CARD REFUND 25.00
31,458.28
7037 MAPLE GARAGE
7037.64015 NICOR GAS 632 UTILITIES 85.16
7037.62509 DATAPARK USA, INC.PARCS EQUIPMENT 2,000.00
7037.62509 REVCON TECHNOLOGIES, INC.MAPLE ST GARAGE MAINTENANCE 3,021.60
7037.53515 SCOTT, JOSEPH ACCESS CARD REFUND 25.00
7037.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 11,668.48
7037.53515 RUTKAWSKI, MATT ACCESS CARD REFUND 25.00
7037.53515 MARTINS, DEBORA ACCESS CARD REFUND 25.00
7037.53515 LIBOWITZ, RACHEL ACCESS CARD REFUND 25.00
7037.53515 SCHULTZ-LEAK, PAULA ACCESS CARD REFUND 25.00
7037.53515 GALVIN, RACHEL ACCESS CARD REFUND 25.00
7037.53510 COOK COUNTY COLLECTOR *PARKING TAX 428.40
7037.53500 COOK COUNTY COLLECTOR *PARKING TAX 1,438.02
18,791.66
701515 PARKING METERS UPGRADE
701515.65515 DUNCAN PARKING TECHNOLOGIES PARKING METER PURCHASE 18,800.00
18,800.00
108,232.92
00510 WATER FUND
7100 WATER GENERAL SUPPORT
7100.62295 MEADE, ELEANORE MWAA-WINTER EXPO 46.36
7100.62273 COOK COUNTY RECORDER OF DEEDS RECORDING OF WATER LIEN 520.00
7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX 71.00
7100.64505 JULIE INC ANNUAL JULIE MAINTENANCE 6,470.19
7100.62315 FEDERAL EXPRESS CORP.SHIPPING 43.22
7,150.77
7105 PUMPING
7105.64015 NICOR 0632 UTILITIES 111.02
7105.64005 CONSTELLATION NEW ENERGY, INC. UTILITIES 63,438.49
63,549.51
7115 DISTRIBUTION
7115.62275 ON TRACK FULFILLMENT INC.USPS POSTAGE 77.12
7115.62210 ON TRACK FULFILLMENT INC.USPS POSTAGE 100.00
177.12
7130 WATER CAPITAL OUTLAY
7130.65702 UNITED PARCEL SERVICE SHIPPING 123.00
123.00
71,000.40
00513 WATER-DEPR, IMPROV & EXTENSION
733074 REPAIR ZEBRA MUSSELCONTROL SYS
733074.62140 CAROLLO ENGINEERS, INC WATER PLANT INTAKE IMPR ENG 7,247.61
7,247.61
733086 2008 WATER MAIN INSTALLATION
12 *ADVANCED PAYMENT79 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
733086.65515 INTERRA, INC.MATERIAL TESING SERVICES 283.00
733086.65515 INTERRA, INC.MATERIAL TESING SERVICES 468.50
733086.65515 INTERRA, INC.MATERIAL TESING SERVICES 3,121.25
3,872.75
733101 NEW AMR REPLACEMENT PROGRAM
733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 56,256.62
56,256.62
67,376.98
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX 7.00
7685.62415 GROOT RECYCLING & WASTE FY2014 RESIDENTIAL REFUSE COLLECTION 138,186.00
7685.68310 WELLS FARGO BANK- SWANCC FY2014 CAPITAL COST SWANCC 1,828.70
7685.62405 WELLS FARGO BANK- SWANCC FY2014 OPERATIONS & MGMT SWANC 50,342.96
7685.62390 LAKESHORE WASTE SERVICES, LLC FY2014 CONDO REFUSE COLLECTION 32,045.00
7685.65625 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 126.69
222,536.35
7690 RESIDENTIAL RECYCLING COL
7690.64015 NICOR 0632 UTILITIES 335.50
335.50
222,871.85
00600 FLEET SERVICES
7710 MAJOR MAINTENANCE
7710.65060 GOLF MILL FORD INSTALL MANIFOLD #46 337.15
7710.65060 GOLF MILL FORD BATTERY ISSUES 122.75
7710.65060 GOLF MILL FORD SPARK PLUG 8.98
7710.65060 GOLF MILL FORD MIRRORS #933 183.85
7710.65060 GOLF MILL FORD SWAY BAR #342 52.62
7710.65060 GOLF MILL FORD BRACKET 105.10
7710.65060 GOLF MILL FORD MIRROR COVER #933 158.12
7710.65060 GOLF MILL FORD MULTIPLE REPAIRS #43 1,111.07
7710.65060 GOLF MILL FORD DOOR WEATHER STRIP #41 67.75
7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 241.80
7710.65060 ALLTECH AUTO INC.BODY WORK #906 2,928.50
7710.65060 BUCK BROTHERS, INC.HEATER 376.75
7710.65060 BUCK BROTHERS, INC.HEATER #603 528.28
7710.65060 CARQUEST EVANSTON RETURNED PARTS 206.59-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 229.03-
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 182.28
7710.62355 CINTAS #22 WEEKLY UNIFORM 230.27
7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 81.48
7710.65060 DUXLER TIRE & CAR CENTER STRUT REPAIR #43 54.50
7710.65060 FOSTER COACH SALES, INC.VACUUM PUMP 137.20
7710.65060 GROVER WELDING COMPANY WELDING 609.78
7710.65060 GROVER WELDING COMPANY WELDING 609.78
7710.65060 GROVER WELDING COMPANY WELDING 433.17
7710.65060 HERITAGE CRYSTAL CLEAN ANTIFREEZE 212.50
13 *ADVANCED PAYMENT80 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65015 LAWSON PRODUCTS, INC.AEROSOL CHEMICALS 412.96
7710.65060 LEACH ENTERPRISES, INC.SHORT PIPE 60.13
7710.65060 LEACH ENTERPRISES, INC.ELECTRIC BRAKES #586 88.12
7710.65060 MCCANN INDUSTRIES, INC.SCREW NUT #14 323.46
7710.65065 NORTH SHORE TOWING TOW & HOOK 50.00
7710.65065 NORTH SHORE TOWING TOW & HOOK 50.00
7710.65060 RG SMITH EQUIPMENT COMPANY TOOL BOX #601 530.00
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS RELAY #315 86.04
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BEZEL 69.56
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MASTER SWITCH #315 47.78
7710.65060 GOLF MILL FORD BRACKET 16.48
7710.65060 THE CHEVROLET EXCHANGE SWAY BAR #444 51.72
7710.65060 THE CHEVROLET EXCHANGE UPPER LIFT FRAME 298.30
7710.65060 THE CHEVROLET EXCHANGE PLOW MODULE #2 478.44
7710.65060 VERMEER MIDWEST ROLLER SWITCH #566 77.47
7710.65060 VERMEER MIDWEST AIR CLEANER #566 199.06
7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 121.00
7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 126.00
7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR 144.90
7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIR #321 183.00
7710.65065 WENTWORTH TIRE SERVICE RECAP TIRES 496.98
7710.65060 WEST SIDE TRACTOR BUCKET TEETH & KEEPERS 268.54
7710.65060 WEST SIDE TRACTOR BUCKET REPAIR 589.25
7710.65060 WESTMONT AUTO PARTS RETURNED PARTS 32.12-
7710.65060 WESTMONT AUTO PARTS HEAT CONTROL #532 61.63
7710.65060 WHOLESALE DIRECT INC JACK #586 115.76
7710.65060 GOLF MILL FORD REPAIRS 28.68
7710.65060 GOLF MILL FORD REPAIRS 260.93
7710.65060 GOLF MILL FORD BRAKES 163.26
7710.65060 GOLF MILL FORD SEAT BELT REPAIRS #58 44.67
7710.65060 BILL'S AUTO & TRUCK REPAIR COOLANT LEAK #451 358.66
7710.65060 CHICAGO PARTS & SOUND, LLC WIPER BLADES 395.38
7710.65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS & ROTORS #263 153.94
7710.62355 CINTAS #22 WEEKLY UNIFORM 127.57
7710.62355 CINTAS #769 WEEKLY MAT SERVICE 182.28
7710.65060 CUMBERLAND SERVICENTER GARBAGE TRUCK MIRROR 92.74
7710.65060 DOUGLAS TRUCK PARTS SPREADER MOTOR 376.66
7710.65060 DOUGLAS TRUCK PARTS WIPER BLADES 264.60
7710.65060 EVANSTON CAR WASH EPD CAR WASHES 152.00
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC REAR DOOR REPAIR #324 990.97
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HEATER SYSTEM REPAIR #323 1,136.86
7710.65060 GROVER WELDING COMPANY WELD TAILGATE #623 200.00
7710.65085 HIGH PSI LTD.PRESSURE WASHER REPAIR 514.95
7710.65015 LAWSON PRODUCTS, INC.RETURNED PARTS 168.36-
7710.65060 LAWSON PRODUCTS, INC.RETURNED PARTS 168.36-
7710.65060 LEACH ENTERPRISES, INC.RETURNED PARTS 66.67-
7710.65060 LEACH ENTERPRISES, INC.TRAILER PLUG 15.84
7710.65060 LEACH ENTERPRISES, INC.WIPER FLUID 218.00
7710.62295 MUNICIPAL FLEET MGRS ASSC TRAINING 125.00
7710.65060 SUBURBAN PROPANE PROPANE RENTAL 29.95
14 *ADVANCED PAYMENT81 of 272
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/25/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 THE CHEVROLET EXCHANGE NEW BUMPER #63 1,306.74
7710.65060 THE CHEVROLET EXCHANGE PLOW MODULE #621 162.50
7710.65060 NORTH SHORE TOWING WINCHING 50.00
7710.65060 NORTH SHORE TOWING TOW & HOOK 525.00
7710.65060 ORLANDO AUTO TOP SEAT REPAIR #909 275.00
7710.65060 REGIONAL TRUCK EQUIPMENT CO TOOL BOX KEYS #166 96.07
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS TURBO #721 3,164.15
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS HOSE 31.42
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS TURBO CHARGER #721 3,649.64
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 549.50
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 248.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 141.50
7710.65060 STANDARD EQUIPMENT COMPANY HOSE REEL 1,093.15
7710.65060 STANDARD EQUIPMENT COMPANY TRUCK DOOR PARTS 487.94
7710.65060 VERMEER MIDWEST OIL CLEANER MOUNTING BAND 54.76
7710.65060 VERMEER MIDWEST CHIPPER CURTAIN 111.42
7710.65060 WEST SIDE TRACTOR BLOWER FAN #600 162.44
7710.65060 WEST SIDE TRACTOR IGNITION SWITCH #550 72.63
7710.65060 WHOLESALE DIRECT INC LIGHT 115.75
7710.65060 WHOLESALE DIRECT INC HEAD LIGHT BULBS 86.83
7710.65060 ZARNOTH BRUSH WORKS, INC.BROOM REFILL #603 525.20
7710.65035 PALATINE OIL COMPANY, INC BIO-DIESEL 23,679.82
7710.65035 PALATINE OIL COMPANY, INC INCREASE AMOUNT 23,841.67
7710.65060 CARQUEST EVANSTON LIGHTS 83.20
7710.65060 CARQUEST EVANSTON BULBS 108.06
7710.65060 CARQUEST EVANSTON ALTERNATOR 77.00
7710.65060 CARQUEST EVANSTON PIGTAIL 13.76
7710.65060 CARQUEST EVANSTON WEATHERSTRIP ADHESIVE 27.12
7710.65060 CARQUEST EVANSTON ZIP TIES 15.32
7710.65060 CARQUEST EVANSTON BRAKE FLUID 193.92
7710.65060 CARQUEST EVANSTON HEATER HOSE 37.50
7710.65060 CARQUEST EVANSTON REAR WINDOW DEFOGGER 44.12
7710.65060 CARQUEST EVANSTON FILTER 17.34
7710.65060 CARQUEST EVANSTON REAR WINDOW DEFOGGER 11.03
7710.65060 CARQUEST EVANSTON LIGHT BRACKET 17.32
7710.65060 CARQUEST EVANSTON PIGTAILS 20.64
7710.65060 CARQUEST EVANSTON THREAD SEALANT 16.54
7710.65060 CARQUEST EVANSTON HEADLIGHT BULB 36.35
7710.65060 CARQUEST EVANSTON SEAT BELTS 65.50
7710.65060 GOLF MILL FORD GLOW PLUG REPAIRS #504 2,124.45
82,022.37
82,022.37
00601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
7780.65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 923.70
923.70
923.70
1,559,035.69GRAND TOTAL
15 *ADVANCED PAYMENT82 of 272
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 15,721.34
VARIOUS VARIOUS WORKERS COMP 23,005.87
38,727.21
SEWER
7621.68305 IEPA LOAN DISBURSEMENT SEWER FUND 128,528.36
128,528.36
167,255.57
Grand Total 1,726,291.26
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
CURRENT YEAR
PERIOD ENDING 02/25/2014
16 *ADVANCED PAYMENT83 of 272
For City Council meeting of February 24, 2014 Item A3.1
Business of the City by Motion: Renewal of Oracle Support Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Jose Calderon, Division IT Manager
Subject: Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support
Agreement
Date: February 7, 2014
Recommended Action:
Staff recommends approval to renew the annual sole source maintenance and support
agreement for the term March 1, 2014 through August 31, 2014 with Oracle Corporation
(20 Davis Drive, Belmont, California) for the City's JD Edwards-EnterpriseOne software
in the amount of $70,409.43. In preparation of the City’s migration towards the New
World Financial System, 2014 support will be renewed for two quarters. Payments to
Oracle Corporation will be made quarterly in two equal payments of $35,204.71.
Funding Source:
Funding is provided by the Computer Licensing and Support Account (1932.62340) in
the Information Technology Division, with a 2014 Budget of $167,000.
Summary:
Annual maintenance and support agreements are standard in the technology industry
and are typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees for customers in
order to resolve problems as quickly as possible. The City, as a customer with an active
maintenance and support agreement, has access to all available fixes, updates,
upgrades and enhancements to the software as well as access to online and telephone
customer support.
In addition to support requests, the City routinely applies system updates to fix system
program bugs as well as download Oracle software updates/patches for Federal and
State regulatory changes, primarily related to the payroll module. Annual maintenance
also includes critical year-end updates specific to Payroll and Accounts Payable wage
reporting (W2 and 1099).
Memorandum
84 of 272
When the New World System replacement of JD Edwards was approved in December
2012, it was planned that we would only have one quarter of maintenance and support
for Oracle in 2014. Due to delays in the conversion to New World Systems, two
quarters of support will be needed. The Loan repayment to the Parking Fund for the
installation costs of New World Systems will still be made from this account, but will
start in FY 2015. Once New World is installed the City will begin paying the
maintenance and support for the new system, which is roughly half the cost of Oracle
support.
This is a sole source request because the only option for comprehensive maintenance
and support of the EnterpriseOne application is the Oracle Corporation as the developer
and distributor of the software. There are independent third-party businesses that
provide support for Oracle software through their own customized programming and
fixes. Given that the City will be in the process of converting two mission critical systems
(payroll and accounts payable), staff does not feel the risk is worth the potential savings
achieved by going with a third party support vendor.
History:
The City’s current Enterprise system, EnterpriseOne, was implemented in 2003. On
December 10, 2012 City Council approved a contract with New World Systems to
replace EnterpriseOne.
Alternatives:
As this is the last year for support with Oracle, the City does have alternatives, which
come at substantial risk to mission critical systems (payroll and accounts payable). The
City could choose to operate without an ongoing agreement, working with Oracle to
receive support on a time and materials basis only. As such, the City would have no
priority in obtaining service to fix software issues involving payroll and accounts
payable. Both systems require immediate diagnostics when problems occur given the
bi-weekly processing time frame for each system. Staff does not recommend this
approach, especially during our final conversion months to the New World System.
Attachments:
Oracle Renewal Quotation.
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For City Council meeting of February 24, 2014 Item A3.2
Business of the City by Motion: Water Distribution System Materials
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Contract for 2014 Water Distribution System Materials (Bid 14-06)
Date: February 11, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one-year
contract for the purchase of 2014 Distribution System Materials (Bid 14-06) with Mid
American Water of Waucanda (1125 N. Old Rand Road, Waucanda, IL) in the amount
of $64,739.55.
Funding Source:
Purchase of materials under this contract will be funded from the Water Fund, Account
7115.65055. The FY 2014 budget has an allocation of $130,000 in this account for the
purchase of all distribution materials.
Summary:
This contract provides for the purchase of items used by the Utilities Department for
maintenance of the distribution system. The contract is for one year, with a one-year
optional extension. The items are bid in two groups:
• Group A – Fire Hydrants
• Group B – Brass Valves, Fittings and Gaskets
Each group can be awarded separately to different bidders. As the bid tabulation
summary indicates, Mid American Water of Waucanda provided the low bid price for
both groups.
The bid for fire hydrants and brass materials was advertised on January 16, 2014 in the
Evanston Review and on Demandstar. Bids were opened and publicly read on
February 11, 2014. Four bids were received. The vendors submitting the bids were as
follows:
Memorandum
92 of 272
Vendor Information:
Vendor Address
HD Supply Waterworks 29950 Skokie Highway, Lake Bluff, IL
Mid-American Water of Wauconda 1125 N. Old Rand Rd, Wauconda, IL
Underground Pipe & Valve Company P.O. Box 279, Plainfield, IL
Ziebell Water Service Products 2001 Pratt, Elk Grove Village, IL
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until April 12, 2014. The bids were reviewed by Lara
Biggs, Superintendent of Construction & Field Services.
Below is a bid tabulation summary showing the bid result from the vendors that
submitted bids. A detailed summary of bids is attached as Exhibit A.
Group A – Fire Hydrants Pricing Summary:
Vendor Price
Mid American Water of Wauconda $23,904.18
Ziebell Water Service Products $24,950.20
HD Supply Waterworks $25,135.00
Underground Pipe & Valve Company No Bid
Group B – Brass Valves, Fittings and Gaskets Pricing Summary:
Vendor Price
Mid American Water of Wauconda $40,835.37
Underground Pipe & Valve Company $42,848.75
Ziebell Water Service Products $43,818.30
HD Supply Waterworks $44,816.40
There are no sub-contracting abilities related to the purchase of these commodities. A
letter regarding the City’s M/W/EBE compliance review is attached.
Mid American Water has done business with the City before and has been found to be
reliable.
Attachments:
Bid Tabulation for Bid 14-06, Distribution System Materials
M/W/EBE Compliance Review Memorandum
93 of 272
ItemDescriptionQuantity Unit Unit PriceExtended Price Unit PriceExtended Price Unit PriceExtended Price1Fire Hydrants- 6' bury, 5.5' cover10EA$1,977.84$19,778.40$2,041.80$20,418.00$2,081.00$20,810.002Extension Kit (K562) Complete 6"4EA$300.15$1,200.60$331.50$1,326.00$315.00$1,260.003Extension Kit (K562) Complete 12"4EA$353.17$1,412.68$388.30$1,553.20$370.00$1,480.004Extension Kit (K562) Complete 18"2EA$410.30$820.60$449.00$898.00$430.00$860.005Traffic Repair Kit (K528)5EA$138.38$691.90$151.00$755.00$145.00$725.00Total Price - Group A$23,904.18$24,950.20$25,135.00Mid-AmericanZiebellHD Supply2014 Distribution System Materials (Bid 14-06)Group A: Fire HydrantsSummary of Bids94 of 272
ItemDescriptionQuantity Unit Unit Price Extended Price Unit PriceExtended Price Unit PriceExtended Price Unit PriceExtended Price1Ball Valves Curb Stop - 1" (B-22-444M)50EA$72.50$3,625.00$72.50$3,625.00$77.75$3,887.50$81.00$4,050.002Ball Valves Curb Stop - 1 1/2" (B-22-666M)40EA$170.33$6,813.20$170.35$6,814.00$182.50$7,300.00$177.85$7,114.003Ball Valves Curb Stop - 2" (B-22-777M)15EA$275.58$4,133.70$275.55$4,133.25$295.00$4,425.00$287.70$4,315.504Lead to Copper Couplings - 1" Strong to 1" Copper (Q14-44)20 EA $45.76 $915.20 $47.30 $946.00 $49.10 $982.00 $50.50 $1,010.005Lead to Copper Couplings - 1" X Strong to 1" Copper (Q244-44)80 EA $44.75 $3,580.00 $46.30 $3,704.00 $48.00 $3,840.00 $49.40 $3,952.006Lead to Copper Couplings - 1" XX Strong to 1" Copper (Q344-44)20 EA $41.05 $821.00 $42.45 $849.00 $44.00 $880.00 $45.30 $906.007Lead to Copper Couplings - 1 1/4" XS to 1 1/2" Copper (Q24-56)10 EA $61.36 $613.60 $63.45 $634.50 $65.85 $658.50 $64.05 $640.508Lead to Copper Couplings - 1 1/2" XS to 1 1/2" Copper (Q24-66)5 EA $72.20 $361.00 $74.65 $373.25 $77.50 $387.50 $64.05 $320.259Lead to Copper Couplings - 2" Ford Brand (C86-77)8EA$56.17$449.36$82.50$660.00$63.70$509.60$83.30$666.4010Lead to Copper Couplings, 2" Ford Brand (C14-77)8EA$54.37$434.96$99.90$799.20$58.35$466.80$56.75$454.0011Swivel Flared Bends - 1" - 45 degree bend (LA 02-44S)20EA$23.88$477.60$24.70$494.00$25.50$510.00$27.25$545.0012Swivel Flared Bends - 1 1/2" - 45 degree bend (LA 02-66S)30 EA $108.16 $3,244.80 $111.85 $3,355.50 $116.00 $3,480.00 $112.90 $3,387.0013Swivel Flared Bends - 2" - 45 degree bend (LA 02-77S)5EA$153.10$765.50$158.30$791.50$164.00$820.00$159.80$799.0014Swivel Flared Bends - 1" - 90 degree bend (L 02-44S)10EA$27.42$274.20$28.35$283.50$29.40$294.00$30.25$302.5015Swivel Flared Bends - 1 1/2" - 90 degree bend (L 02-66S)10EA$80.27$802.70$83.00$830.00$86.00$860.00$83.80$838.0016Swivel Flared Bends - 2" - 45 degree bend (L 02-7S)5EA$140.65$703.25$145.40$727.00$150.90$754.50$146.85$734.2517Corporation Stops - 1" (FB 600-4)10EA$44.23$442.30$44.70$447.00$47.40$474.00$49.00$490.0018Corporation Stops - 1 1/2" (FB 600-6)30EA$104.66$3,139.80$105.85$3,175.50$112.00$3,360.00$108.60$3,258.0019Corporation Stops - 2" (FB 600-7)5EA$182.81$914.05$184.85$924.25$196.00$980.00$189.00$945.0020Copper to Copper Pack Joint Couplings - 1 1/2" (C 44-66)10EA$51.29$512.90$53.05$530.50$55.00$550.00$53.55$535.5021Copper to Copper Pack Joint Couplings - 2" (C 44-77)5EA$69.25$346.25$71.60$358.00$74.00$370.00$72.30$361.5022Straight Meter Couplings - 5/8" Meter (C38-11-2.375)50EA$6.28$314.00$6.55$327.50$6.70$335.00$7.20$360.0023Straight Meter Couplings - 5/8" Meter (C38-13-2.188)50EA$7.88$394.00$8.15$407.50$8.45$422.50$9.00$450.0024Straight Meter Couplings - 5/8" or 3/4"Meter (C38-23-2.5)100 EA $7.15 $715.00 $7.40 $740.00 $7.65 $765.00 $8.20 $820.0025Straight Meter Couplings - 5/8" or 3/4"Meter (C38-24-2.5)100 EA $11.13 $1,113.00 $11.50 $1,150.00 $11.90 $1,190.00 $12.75 $1,275.0026Straight Meter Couplings - 1" Meter (C38-44-2.625)60EA$11.00$660.00$11.40$684.00$11.80$708.00$12.55$753.0027Straight Meter Couplings - 1 1/2" Meter Flange with 1-1/2" FIP Bronze CF 31-66 Drop-In Gasket20 EA $31.81 $636.20 $33.60 $672.00 $34.00 $680.00 $33.20 $664.002014 Distribution System Materials (Bid 14-06)Group B: Brass Valves, Fittings and GasketsMid American Underground ZiebellHD SupplySummary of Bids95 of 272
ItemDescriptionQuantity Unit Unit Price Extended Price Unit PriceExtended Price Unit PriceExtended Price Unit PriceExtended Price2014 Distribution System Materials (Bid 14-06)Group B: Brass Valves, Fittings and GasketsMid American Underground ZiebellHD SupplySummary of Bids28Straight Meter Couplings - 2" Meter Flange with 2" FIP Bronze CF 31-77 Drop-In Gasket40 EA $41.54 $1,661.60 $43.90 $1,756.00 $44.50 $1,780.00 $43.35 $1,734.0029Meter Adapters - 5/8" to 3/4", Ford #A1320EA$11.46$229.20$12.65$253.00$6.42$128.40$13.65$273.0030Meter Flange Sets - 3" Bronze with 4 Hole Gasket8EA$139.00$1,112.00$187.90$1,503.20$155.00$1,240.00$224.00$1,792.0031Meter Flange Sets - 4" Bronze with 4 Hole Gasket3EA$210.00$630.00$300.20$900.60$260.00$780.00$357.00$1,071.00Total Price - Group B$40,835.37$42,848.75$43,818.30$44,816.4096 of 272
To: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: Contract for 2014 Distribution System Materials (Bid 14-06)
Date: February 14, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Contract for
2014 Distribution System Materials (Bid 14-06) precludes subcontracting
opportunities. Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
Contract for 2014 Distribution System Materials (Bid 14-06), 02.24.14 97 of 272
For City Council meeting of February 24, 2014 Item A3.3
Business of the City by Motion: Granular Materials Purchases for Utilities Dept.
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction & Field Services
Subject: Approval of One-year Contract Extension for the 2013 Granular Materials
Contract (Bid 13-05)
Date: February 7, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute the one-year
contract extension of the 2013 Granular Materials contract (Bid 13-05) to G&M
Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $34,747.50.
Funding Source:
Funding is provided by the Water Fund and Sewer Fund as follows:
Water Fund (Account 7115.65055) $20,000.00
Sewer Fund (Account 7400.65055) $14,747.50
Background Information:
The Granular Materials contract provides for the purchase of bulk granular materials for
use by the Water & Sewer Divisions. The materials being purchased are used in
conjunction with the maintenance and repair of the water distribution and sewer
conveyance systems throughout the City of Evanston.
On February 13, 2013, the City Council approved award of the 2013 Granular Materials
contract to G&M Trucking, Inc. G&M Trucking has done a good job in their supply and
delivery of materials during the initial first year of the contract. The 2013 Bid Summary
is attached.
Because of the unusually high number of water main breaks this winter, the City used
more granular materials than predicted to backfill excavations. On February 5, the
department director approved Change Order No. 1 increasing the contract amount by
$9,500 to a total contract value of $44,247.50. There was no contract extension, so the
final date of the contract remains March 29, 2014.
Memorandum
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Summary:
The 2013 contract with G&M Trucking included a one-year contract extension. The City
contacted G&M to inquire about their willingness to maintain their pricing for an
additional year. Because of their performance over the last year and their willingness to
supply materials at the same unit price (see attached letter), City staff is recommending
extending their contract for one year.
G&M Trucking received a waiver on the M/W/EBE goals. Attached is last year’s
analysis of the M/W/EBE participation requirements for this project.
Legislative History:
Original 2013 Granular Materials contract (Bid No. 13-05) was approved by City Council
on February 25, 2013
Change Order 1 was approved by the department director on February 5, 2014
Attachments:
2013 Granular Materials Bid Summary
Letter from G&M Trucking, dated February 3, 2014, stating their willingness to hold
prices
M/W/EBE Review Memorandum, dated February 14, 2013
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EXHIBIT A
Summary of Bids
2013 Granular Materials, Bid No. 13-05
G & M Trucking G & L Contractors
Bid
Item Description
Estimated
Quantity Units
Unit
Price
Extended
Price
Unit
Price
Extended
Price
1 Crushed Limestone, Grade 8: CA-6 2,000 ton $15.00 $30,000.00 $15.50 $31,000.00
2 Wash Stone: CA 7/11 (3/4”) 60 ton $19.75 $1,185.00 $17.50 $1,050.00
3 Fine Aggregate Sand: FA-6 250 ton $14.25 $3,562.50 $13.00 $3,250.00
Total $34,747.50 $35,300.00
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For City Council meeting of February 24, 2014 Item A3.4
Business of the City by Motion: 48-Inch Diameter Water Intake Improvements
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Utilities Director
Lara Biggs, Superintendent – Construction and Field Services
Subject: 48-Inch Diameter Water Intake Improvements Contract (Bid 14-03)
Date: February 12, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract in
the amount of $1,388,272.00 to Lake Erie Diving, Inc. (362 Blackbrook Road,
Painesville, OH) for the 48-Inch Diameter Intake Improvements (Bid 14-03), contingent
upon receiving the appropriate loan funding from the Illinois Environmental Protection
Agency (IEPA).
Funding Source:
It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in
an amount up to $1,777,138 for the construction of this project. This amount includes a
contingency of up to 3% above the bid price of the project. With this funding, all eligible
construction costs would be funded by a loan repaid over 20 years at approximately
1.93% interest.
IEPA loan funding for this work will be routed through the Water Fund, Capital
Improvement Account 733074, which has an FY 2014 budget allocation of $1,900,000.
Project Summary:
The Evanston W ater Treatment Facility currently has three water intakes: a 54-Inch
diameter, a 48-Inch diameter and a 36-Inch /42-Inch diameter intake. In January 2009,
the Evanston Water Utility experienced a frazil ice incident that shut down raw water
flow into the treatment plant. Following the incident, the City installed a heating system
on the 54-Inch intake. This system has been successful in mitigating impacts during
frazil ice events. This project would install a similar heating system on the 48-Inch
intake in order to provide additional reliability and redundancy.
In addition, the mussel control system at the Evanston Water Treatment Facility will be
repaired under this project. In 1992, the Evanston Water Utility installed a chlorine feed
system to control zebra mussel growth in the intakes. The system pumps chlorine
Memorandum
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solution (created from gas chlorine) through three feed lines to the end of the intakes.
Testing in 2007 and 2008 revealed that the chlorine feed lines to the 36/42-Inch and 54-
Inch intakes were no longer working because of breaks located along the one mile
length where the lines are inaccessible inside the intake piping. The chlorine feed line
to the 54-Inch intake was replaced in 2009 as part of the heating system installation.
This project would replace the line to the 48-Inch intakes as well as upgrading the
chlorine feed equipment installed in 1992.
This project will potentially be receiving loan funding from the IEPA State Revolving
Fund. IEPA has approved a Project Plan and is reviewing the City’s preliminary loan
application for this project. In order to comply with the IEPA loan program rules, this
project was bid with three modifications from the standard City contracts:
1. The Contractor must demonstrate good faith efforts to meet State of Illinois
established Disadvantaged Business Enterprise (DBE) utilization goals (5% for
MBEs and 12% for WBEs).
2. The Contractor must pay wages not less than those prevailing under the Federal
Davis-Bacon Wage Act.
3. Compliance with the Local Employment Program Ordinance was not required, as
the IEPA loan program does not allow a local hiring preference.
An additional departure from Evanston’s standard procedure is a two-step contract
award process. At this juncture, the City Manager can issue a Notice of Intent to Award
to the lowest responsive and responsible bidder. IEPA will then review the bid package
and provide a formal loan offer to Evanston if all criteria have been met and sufficient
funding is still available. Upon receipt of the formal loan offer from IEPA, the City
Manager may then execute a contract with the low bidder.
Bid Analysis:
This contract was advertised on Demandstar and in the Chicago Tribune. Bids were
opened and publicly read on Tuesday, February 4, 2014. A total of four bids were
received as summarized below. The submitted bids cannot be withdrawn or canceled
for a period of 120 calendar days following the bid opening, or until June 4, 2014.
Contractor Information
Contractor: Address:
Ballard Marine Construction, Inc. 727 S. 27th Street, Washougal, WA
BIDCO Marine Group, Inc. 220 Katherine Street, Buffalo, NY
E.P. Doyle & Son, LLC 1100 Wheaton Oaks Court, Wheaton, IL
Lake Erie Diving, Inc. 362 Blackbrook Road, Painesville, OH
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Pricing Summary
Contractor: Base Bid Price:
Lake Erie Diving, Inc. $1,388,272.00
E.P. Doyle & Son, LLC $1,544,516.00
BIDCO Marine Group, Inc. $1,595,300.00
Ballard Marine Construction, Inc. $1,687,876.09
The bids were reviewed by Lara Biggs, Superintendent – Construction & Field Services.
Based on anticipated funding and the bids received, staff is recommending issuance of
a Notice of Intent to Award a contract in the amount of $1,388,272.00 to Lake Erie
Diving, Inc. In addition, Carollo Engineers, the firm that completed the project design,
reviewed the bids. Their recommendation of award is attached.
Lake Erie Diving successfully completed the heated intake system installation on the
54-inch diameter intake in 2009 for the City of Evanston.
IEPA Loan Program Documentation:
Due to high demand for funding through the State Revolving Fund, IEPA cannot
guarantee the loan until the City completes the loan application. In order to complete
the loan application, the City must submit:
• A copy of Council Meeting minutes authorizing the City Manager to award the
contract contingent upon receipt of IEPA funding.
• A copy of Lake Erie Diving’s bid package including all required certification
forms and demonstrating compliance with IEPA’s DBE requirements.
Lake Erie Diving included all forms and certifications required by IEPA as part of their
bid package. They also complied with the City of Evanston’s requirements including
submittal of a 5% bid bond.
Lake Erie Diving’s bid includes 0% DBE utilization. This does not meet the State of
Illinois established goals (5% MBE and 12% WBE utilization), although Lake Erie
Diving’s efforts to solicit DBE subcontractors demonstrate compliance with IEPA’s
requirements. Lake Erie Diving provided proof of publication of an advertisement for
DBE participation more than 16 days prior to the bid, and provided the required DBE
certification forms with their bid. This generally meets the requirements of the IEPA
DBE program, although the IEPA will complete a final review prior to their formal loan
offer. A memo reviewing compliance is attached.
Attachments:
Letter from Carollo Engineers recommending award, dated 02/12/14
M/W/EBE Memo reviewing compliance with Illinois State DBE program, 2.14.14
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To: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: 48–Inch Diameter Intake Improvements (Bid 14-03)
Date: February 24, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, the 48 –Inch
Diameter Intake Improvements (Bid 14-03) precludes subcontracting
opportunities. The 48-Inch Diameter Intake Improvements are funded by an
IEPA (Illinois Environmental Protection Agency) loan, and is therefore subject to
the State of Illinois DBE program instead of the City M/W/EBE program.
Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
48 –Inch Diameter Intake Improvements (Bid 14-03), 02.24.14 107 of 272
For City Council meeting of February 24, 2014 Item A3.5
Business of the City by Motion: SCADA Support Services for Water Plant
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
Subject: Supervisory Control and Data Acquisition (SCADA) Support Services
(RFP 14-02)
Date: January 30, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a two-year
agreement for SCADA Integration Services Services (RFP 14-02) with CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not-to-exceed amount of
$133,000.00.
Funding Source:
Funding will be from the Water Fund. For FY14, this project has a budget of $108,000
($70,000 in Account 7100.62245 and $38,000 in Account 7100.65070). Design work
associated with the Finished Water Metering and the Chemical Feed Improvements
(Task 1) will be budgeted at $99,580, leaving $8,420 for on-call support services.
For FY15, $25,000 will be budgeted for on-call support services.
Background:
The existing Supervisory Control And Data Acquisition (SCADA) system at the water
treatment facility was installed in 2013. During the design of the Finished Water
Metering contract (awarded by City Council on 1/27/14) and the Chemical Feed
Improvements (design is ongoing), it became apparent that modifications to the SCADA
system would be necessary to accommodate the proposed projects. In addition, the
City has historically had a contract for on-call services for SCADA repairs, but had
discontinued that contract while the new SCADA system was being installed from 2010
– 2013. In order to limit the number of contractors modifying the system during this
period in which the staff is still adjusting to the new SCADA equipment and software, it
was decided to combine these two items into one contract.
Memorandum
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Request For Proposal (RFP) 14-02 is to hire a consultant to provide SCADA Support
Services and on-call services as needed to maintain the SCADA system operations.
On-call support services include emergency and non-emergency repairs, software
maintenance, equipment modifications and report development on an as-needed basis.
Historically, the Evanston Utilities Department has generally spent less than $25,000
per year on these on-call support services. To compare pricing between firms, the RFP
requested a specific price proposal for Task 1 – SCADA design work associated with
the Finished Water Metering and the Chemical Feed Improvements projects. Hourly
rates for on-call support service were requested, but this will be allocated on a task
order basis to address issues as they arise. The maximum annual budget for on-call
services is $25,000.
The term of this agreement is two years with two optional 1-year contract extensions.
Analysis:
The Request for Proposal (RFP) was advertised on Demandstar and in the Chicago
Tribune. Proposals were received on January 7, 2014. A total of three proposals were
received as summarized below.
Vendor Information
Vendor Address
Automatic Control Services 1528 Oswego Road, Naperville, IL
CDM Smith 125 S. Wacker Drive, Suite 600, Chicago, IL
MG Automation 537 N. Sycamore Lane, North Aurora, IL
The pricing of the proposals received is as follows:
Proposed Pricing Information
Vendor Price1
Automatic Control Services $49,640.00
MG Automation $54,500.00
CDM Smith $99,580.00
1Initial Task 1 – SCADA design services only, not including
on-call support services
The proposals were reviewed by:
• Craig Bauer, Pumping Division Supervisor
• Lara Biggs, Superintendent – Construction & Field Services
• Jay Henderson, Pumping Division Chief
• Jim Milano, Network Administrator
• Ed Semon, Filtration Division Chief
• Tammi Turner, Purchasing Manager
The averaged scoring of the proposals was as follows:
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Selection Criteria
Max
Pts CDM Smith
Automatic
Control Svcs
MG
Automation
Firm Qualifications/Experience 20 20 8 5
Team/Project Mgr Quals/Exp 20 20 7 5
Cost 30 18 30 26
Completeness of Proposal 10 10 5 4
Willingness to Execute Agreement 10 8 10 10
M/W/EBE Participation 10 0 2 10
TOTALS 100 76 62 60
Neither Automatic Control Services or MG Automation demonstrated qualifications
working on SCADA systems for water filtration plants or other similar projects. CDM
has worked on many water treatment plant SCADA systems successfully, including the
existing City of Evanston SCADA system. While CDM was more expensive, their
pricing was within the budget estimated for this project. The detailed project fee table
with hourly rates is as follows:
Task
No. Description
Hourly
Rate
FY 2014
Budget
FY 2015
Budget
1
SCADA design and
integration for the flow
metering and chemical feed
upgrade projects
Various $99,580.00 N/A
2a
Troubleshooting and repair –
Emergency Rate (response in
12 hours)
$165.00
$8,420.00 $25,000.00
2b
Troubleshooting and repair –
Non-emergency Rate
(response in 48 hours)
$165.00
3 System Software Updates $150.00
4 Hardware Engineering and
Design Layout $140.00
5 Upgrades to Hardware $175.00
6 Software Programming $150.00
7 Parts and Supplies – Markup
for Direct Cost 10%
Total $108,000 $25,000
CDM Smith has done several projects for the City, including the design of the existing
SCADA system. Staff has been satisfied with the quality of their work.
Only Automatic Control Systems was able to meet the City M/W/EBE goal of 25%, and
they met it by being a certified WBE. MG Automation proposed 5%, but suggested their
subcontractor would be performing work that is not anticipated to be within the scope of
the contract. CDM Smith is proposing to complete the project without using any
subconsultants. A memo reviewing compliance with the City of Evanston M/W/EBE
requirements is attached.
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Attachments:
Memo on Compliance with the M/W/EBE Program
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To: David Stoneback, Director of Utilities
Lara Biggs, Superintendent of Construction & Field Services
From: Tammi Turner, Purchasing Manager
Subject: SCADA Support Services (RFP 14-02)
Date: February 14, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, SCADA
Support Services (RFP 14-02) precludes subcontracting opportunities due to
very specialized work. Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
SCADA Support Services (RFP 14-02), 02.24.14 112 of 272
For City Council Meeting of February 24, 2014 Item A3.6
Business of the City by Motion: Maintenance Contract for Parking Garages
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Approval of Maintenance Contract Extensions with DataPark, Inc. and
Revcon Technology Group., Inc. for the Maintenance of Parking Access
and Revenue Control Systems for City Parking Garages
Date: January 31, 2014
Recommended Action
Staff recommends that the City Council authorize the City Manager to extend the
maintenance contracts with DataPark, Inc., 1631 Neptune Drive, San Leandro, CA
94577 and Revcon Technology Groups, Inc., 1715 Courtland Court, Suite #4, Addison,
IL 60101 to provide maintenance for the DataPark Parking Access and Revenue
Control System and the audio and camera surveillance portion for City’s three (3)
downtown parking garages on a month-by-month basis for 6 months in the amount of
$14,667.60 per month.
Funding Source:
Funding is provided by the Parking Fund as follows.
Church Street Garage (7025.62509): $31,080.00
Sherman Avenue Garage (7036.62509): $84,672.00
Maple Avenue Garage (7037.62509): $60,259.20
Summary
On June 10, 2013 the City was notified in writing that Revcon Technology Group, Inc.,
1715 Cortland Court, Suite #4, Addison, Illinois 60101, would no longer support the
DataPark Parking Access and Revenue Control System (PARCS) per the maintenance
contract dated October 20, 2008, as they are no longer recognized as an authorized
DataPark dealer for repair and parts. The letter stated that the maintenance of the
PARCS equipment portion of the contract would be terminated as of August 1, 2013,
however the audio and camera/surveillance portion of the contract would remain as it is
proprietary to Revcon. Revcon reduced the contract fees accordingly for the remainder
of the contract, which expired on December 31, 2013.
Memorandum
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On September 9, 2013 the City Council approved staff recommendations that the City
enter into a new maintenance contract with DataPark, Inc. for the remainder of the 2013
term in the amount of $5,550.00 per month, in addition to approving a reduction in the
remaining contract term for Revcon Technology Group, Inc. in the amount of $9,117.60.
(See following table)
Per Month Costs: To 7/31/2013 As of 8/1/2013 through 12/31/2013
PARCS $6,078.40 $5,550.00
Surveillance $9,117.60 $9,117.60
Total: $15,196.00 $14,667.60
DataPark, Inc. and RevCon, Inc. have agreed to hold their current prices on a month-to-
month basis while the City issues a Request for Proposal and makes a selection of a
vendor(s) to replace the current PARCS system that will need to be upgraded in 2014 to
meet 2014 Purchase Card Industry compliance. The anticipated termination date will be
7/31/2014.
2
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For City Council meeting of February 24, 2014 Item A3.7
Business of the City by Motion: Tree Inventory and GPS Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director, Public Works
Paul D’Agostino, Assistant Director, Public Works, Parks/Forestry
Subject: Public Tree Inventory and GPS Services Recommendation (RFP13-22)
Date: February 14, 2014
Recommendation
Staff recommends City Council authorize the City Manager to execute a contract with
Davey Resource Group (1500 North Mantua Street, Kent, OH) to perform an inventory
and GPS services for all public trees to in the amount of $122,000.
Funding Source
Funding for this project is included in the approved FY 2014 Capital Improvement Plan
(CIP) budget, which has a line item allocation of $250,000 for Public Tree Inventory and
Cityworks Implementation.
Discussion
Before the Forestry Division work can be entered into the Cityworks program, all of the
tree assets must be included within the City’s GIS system. In order to implement this
plan, the public trees maintained by Forestry must first be field inventoried and added
as a layer onto the City’s existing GIS system. Each tree location, along with other
details about each tree will then be available electronically through the Cityworks
system. Specific details to be collected regarding each tree include the following:
• Species
• Trunk Diameter
• Condition
• Maintenance Needs
• Location of Overhead Conductors
• Growth Space
• Other value-added attribute items as agreed upon
Memorandum
Page 1 of 3
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Bids for a public tree inventory and corresponding GPS services were received on
March 21, 2013. At that time, funding was not allocated, so the proposals were held.
After the 2014 CIP was adopted in late 2013, the two lowest cost responding firms were
contacted to determine if their pricing in the original proposals had changed. Both firms
indicated that their pricing was unchanged and they could still perform the work for their
originally submitted costs.
The scope of work proposed within the RFP involves the following tasks:
1. Locate, assess, and inventory all trees located within City of Evanston parks and
on parkways (Estimated total: 32,000).
2. Provide all information in Environmental Systems Research Institute (ESRI)
Geographic Information Systems (GIS) compatible format and to provide the City
of Evanston with one (1) electronic copy of data on disc.
A committee was developed to review and evaluate the proposals consisting of the
following members: Tammi Turner/Purchasing, Mark Varner/IT-GIS, Paul
D’Agostino/Public Works-Parks/Forestry, and Mark Younger/Public Works-Forestry.
Each committee member individually reviewed the proposals based on evaluation
criteria outlined in the project’s Request for Proposal as stated below:
1. Qualifications and Expertise (30%): Qualifications and experience of
consultants/personnel assigned to contract, number of similar projects completed
under which services similar in scope, size or discipline to the required services
were performed or undertaken and the manner in which they were completed.
2. Organization and Completeness of Proposal (20%) Visual presentation and
thoroughness of consultant’s proposal.
3. Price (30%): Proposed fees as outlined in the projects’ fee proposal.
4. Willingness to Execute the City of Evanston’s Standard Contract Agreement
(10%).
5. M/W/EBE Participation (10%): Proposed utilization of M/W/EBEs in completing a
portion of the services required.
Following individual review of the proposals, the committee then interviewed the top two
candidate firms (Natural Path Urban Forestry Consultants and Davey Resource Group)
which the committee agreed were the most reasonably priced proposals. The third
proposal from Community Forestry Consultants, Inc. was deemed far too costly to
pursue further.
The RFP procedure allows staff to evaluate prospective consultants based on their
perceived competence and expertise relative to the proposed project, the innovative
nature of their work, their past record in performing similar work and their ability to work
with staff.
After the interviews, the committee then discussed the two consultants, scored the
short-listed firms and decided which firm to recommend for project award. A scoring
breakdown of the two interviewed firms is as follows:
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Consultant Fee
Proposal
Qualifications
& Expertise
(30)
Proposal
Organization
&
Completeness
(20)
Cost
(30)
Contract
Agreement
(10)
Proposed
M/W/EBE
(10)
Total
(100)
Davey
Resource
Group, Kent,
OH
$122,000 30 20 26 10 0 86
Natural Path
Urban
Forestry
Consultants,
Oak Park, IL
$80,850 21 16 30 10 0 77
Community
Forestry
Consultants,
Inc.,
Spokane,
WA
$256,000 N/A N/A N/A N/A N/A N/A
Based on the scoring results the review committee recommends award of the subject
project to Davey Resource Group in the amount of $122,000.00. Of the RFP
respondents, the committee felt that they demonstrated the highest degree of overall
expertise relative to this project and would provide the required services at the best
overall value to the City and within the City’s desired timeframe. Specifically, Davey
Resource Group proposes a much shorter timeframe to complete the inventory (8
weeks vs. 12 weeks). They also displayed a better understanding of the City’s GIS
system and requirements, and have experience with the Cityworks program writing
code to directly enter the inventory data they collect into Cityworks. Their proposed
methodology of GPS data collection conforms to what the IT staff requested in the RFP
by using the City’s current GIS data in the field to auto-correct any discrepancies
immediately. Natural Path’s proposal is to correct discrepancies in their office after the
fact, which staff does not believe will be as accurate a methodology. Both firms had no
exceptions to the City’s contract language, and both requested a waiver for the
M/W/EBE program, as each firm would fully perform this work with their own staff.
Copies of Davey’s proposal and the RFP with project contract are attached for your
reference.
The consultant’s tentative schedule is to conduct the physical inventory of the trees
immediately upon contract approval, and provide the final GIS data and tree
assessments by June 1, 2014.
-------------------------------------------------------------------------------------
Attachments:
Davey Resource Group Proposal
MWEBE Memo
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PROPOSAL
The City of Evanston, Illinois
March 2013
Prepared for: City of Evanston
Purchasing Division, Room 4200
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
Prepared by: Davey Resource Group
A Division of The Davey Tree Expert Company
1101 Larail Drive
Columbia, Missouri 65203
573-673-7530
1500 North Mantua Street
P.O. Box 5193
Kent, Ohio 44240
800-828-8312
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Davey Resource Group i March 2013
Table of Contents
Introduction.................................................................................................................................................... 1
Scope of Work ............................................................................................................................................... 1
Experience and Past Performance ............................................................................................................... 2
Davey Resource Group ................................................................................................................................. 9
Area Managers and Project Team .............................................................................................................. 10
Fees ............................................................................................................................................................ 21
Contract ....................................................................................................................................................... 23
Project Approach: Tree Inventory .............................................................................................................. 23
Availability and Capacity ............................................................................................................................. 28
Client Responsibilities ................................................................................................................................. 30
Attachment
A. Required Bid Forms
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Davey Resource Group March 2013
Corporate Headquarters
1500 North Mantua Street
P.O. Box 5193
Kent, Ohio 44240-5193
330-673-5685
Toll Free 1-800-828-8312
FAX: 330-673-0860
Josh Behounek
1101 La Rail Drive
Columbia, Missouri 65203
Phone: 573-673-7530
Cover Letter
March 19, 2013
City of Evanston
Purchasing Division, Room 4200
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
RE: RFP 13-22 Tree Inventory and GPS Services
Enclosed is Davey Resource Group’s Proposal for a Tree Inventory for the City of
Evanston. I would like to bring your attention to several unique offerings in this proposal:
1. Davey Resource Group will complete the inventory with all defined
components and goals within the City’s RFP.
2. Davey Resource Group has completed over 30 similar type of inventories in
the past 3 years in the state of Illinois alone.
3. Davey Resource Group will ensure the City a greater than 98% accurate
inventory with our high-quality control assurances and standards.
4. Davey Resource Group will ensure that all project staff are college educated
and Certified Arborists.
5. Davey Resource Group will not utilize any sub-vendors on this project.
If you desire more detailed information regarding Davey Resource Group’s
approach to tree inventories, please let me know.
Thank you for the opportunity to allow Davey Resource Group to help you update
your tree inventory. I will serve as your primary contact and will be the Davey Resource
Group project manager. If you need any additional information or clarification on this
proposal, please feel free to contact me at 573-673-7530 or josh.behounek@davey.com.
Sincerely,
Joshua J. Behounek
Urban Forester/Business Developer
Certified Arborist IL-4282AM
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Davey Resource Group 1 March 2013
Introduction
The public trees in the City of Evanston, as a major component of the infrastructure, provide more than
the traditional values of aesthetics and shade. They also provide numerous environmental benefits,
including temperature moderation and cooling, reduction of air pollutants, energy conservation, and
overall increases in property values. The trees contribute greatly to the quality of life in Evanston. Unlike
the other components of the City’s infrastructure, the tree population, with proper care, will actually
continue to increase in value with each passing year.
The best approach to maintaining a community forest is to have an organized, proactive management
program including a tree inventory, tree management plan, and software. With these tools, the City of
Evanston can develop a tree management program that allows staff to prioritize, schedule, and budget
effectively, and that gives citizen volunteers and residents accurate information about their urban forest
and encourages them to participate in its care.
Scope of Work
The tasks of this proposed project, described in detail in the pages that follow, are a result of years of
development and experience by personnel from Davey Resource Group, a division of The Davey Tree
Expert Company, in working with communities. Our goal has always been to provide communities with
the services that they need to develop an effective tree management program. We ask that you consider
this project with an understanding of the great number of benefits that will come from these services.
The public trees of Evanston provide more than the
traditional values of aesthetics and shade. They also provide
numerous environmental and economic benefits.
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Davey Resource Group 2 March 2013
Experience and Past Performance
Davey Resource Group has conducted more than 300 municipal urban forestry projects, the vast majority
involving tree inventories, management plans, natural resource assessments, and installation of tree
management software. Projects for the following communities and institutions demonstrate our versatility
and ability to provide urban forestry services in a timely and efficient manner with an unwavering focus on
quality.
Illinois References
Illinois Department of Natural Resources
A Tale of Four Cities: Exotic and Invasive Pest Analysis and Issue Characterization
Contact: Reinee Hildebrandt 217-785-8771
The effectiveness of the municipal response to and the extent and potential impacts of exotic and
invasive pests on the combined community forests of Evanston, Skokie, Wilmette, and Winnetka, Illinois
were evaluated utilizing selected management tools including tree ordinances, management plans, tree
inventories, hyperspectral imagery, i-Tree Streets Benefit Model, and urban tree canopy analysis.
Hyperspectral imagery and urban tree canopy analysis provided a high-resolution, custom aerial
photograph to locate and map individual canopies of selected tree species over a 27-square-mile area.
Information was then compiled to assess the impact of invasive pests and diseases, such as the loss of
annual community and environmental benefits, totaling over $3.5M. Data analysis also indicated that
approximately 20,328 street trees could require removal, at a cost of over $11.1M. i-Tree Streets
modeling provided quantifiable value to the community regarding energy conservation, air quality, carbon
sequestration, stormwater management, and increased property values. An issue characterization report
provided an evaluation of the potential impacts and demonstrated the advantages and limitations, the
results and products, and costs associated with utilizing these tools to manage exotic and invasive pests.
This project has national applicability and was designed to be duplicated by other municipalities and be a
resource for any agency that manages a community forest population threatened by invasive pests.
City of Champaign, Illinois
Contact: Bill VanderWeit 217-403-4770
Davey Resource Group performed a city-wide GIS-based street tree inventory for the City of Champaign.
The inventory included a comprehensive assessment of the size, health, and structure of approximately
25,000 public street trees that was used to recommend and prioritize maintenance activities. One of the
primary purposes of this project was to inventory the trees as an asset for incorporation into the City’s
comprehensive GIS system. Using pen tablet computers and GPS technology, each individual tree and
planting site location was captured and linked with their technical attribute information for use in Davey
Resource Group’s TreeKeeper® 7 subscription software. This software is used to more efficiently plan and
track the maintenance needs of Champaign’s urban forest. Davey Resource Group also migrated the
City’s historical tree information from their previous unsupported tree inventory software system into
TreeKeeper® 7.7 so the City can retain that information.
City of Lake Forest, Illinois
Contact: Chuck Myers 847-810-3565
Davey Resource Group performed the first phase of a GIS-based tree inventory for the City of Lake
Forest. Using pen tablet computers, approximately 9,500 trees were inventoried along public streets.
Davey Resource Group also trained a City intern on data collection and managed the intern throughout
the project. Each tree was inspected by Davey Resource Group employees who assessed tree health,
evaluated site conditions, and recommended prioritized maintenance needs. Inventory data were
provided via TreeKeeper® 7 subscription software. Davey Resource Group’s web-based software was
developed specifically for managing street and park tree populations. The goal of the City is to utilize a
combination of in-house staff and Davey Resource Group staff to complete the rest of the inventory in the
near future.
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Davey Resource Group 3 March 2013
Lake County Forest Preserve District, Illinois
Contact: Chuck Myers 847-489-6148
Davey Resource Group performed a GIS-based tree inventory for the Lake County Forest Preserve.
Using pen tablet computers, approximately 3,500 trees were inventoried in a variety of public parks. Each
tree was inspected by Davey Resource Group employees who assessed tree health, evaluated site
conditions, and recommended prioritized maintenance needs. Inventory data were provided via
TreeKeeper® 7 subscription software. Davey Resource Group’s web-based software was developed
specifically for managing street and park tree populations. The client also had existing inventory data that
were imported into TreeKeeper® 7.
City of Elgin, Illinois
Contact: Jim Bell 847-931-6124
The City of Elgin, in partnership with Davey Resource Group, was selected by the U.S. Forest Service to
receive American Recovery and Reinvestment Act (ARRA) funding to enhance their community forestry
program. This funding enabled the City to work with Davey Resource Group to develop a unique, multi-
faceted, citywide program. The initial catalyst for much of the project was initiated with the City’s
completion of a 100% GIS-based tree inventory of 60,000 sites. In addition to the inventory, Davey
Resource Group also processed and analyzed inventory data for the development of the following
management plans:
Urban Forest Public Tree Management Plan
i-Tree Streets Benefit Analysis
Invasive Species Readiness Plan
Urban Wood Utilization Plan
Urban Forest Master Plan
Tree Planting and Replacement Plan
Urban Tree Canopy (UTCA) Analysis
Natural Resource Inventory (NRI) of Future Planning Areas
Natural Resource Restoration Plans for 6 Priority Parks
Public Relations Campaign (Fit Forest)
This project also involved the unique aspect of implementing much of the recommendations made within
each of the plans listed above. Davey Resource Group implemented the following activities:
Removed over 800 High Risk trees
Pruned over 70 High Risk trees
Treated over 1,500 healthy ash trees for emerald ash borer
Planted over 1,100 replacement trees
Retrofitted a traditional stormwater basin into a “green” basin
Performed invasive species removal, planting, and habitat restoration in four Elgin parks
The Edward R. Ladd Arboretum, Evanston, Illinois
Contact: Joanne Bauer (BauerLatoza Studio) 312-567-1000
Contact: Stefanie Levine (City of Evanston) 847-448-8043
Davey Resource Group performed a comprehensive tree and shrub inventory as well as a natural area
assessment of the Edward R. Ladd Arboretum for the City of Evanston and in conjunction with
BauerLatoza Studio. The inventory included a comprehensive assessment of the size, health, and
structure of approximately 2,000 public trees and shrubs. Tree attribute and location data were collected
using pen tablet computers. Tree locations were determined using a combination of GIS and GPS
technology. The data were used to recommend and prioritize maintenance activities. Additional
information, such as the presence of utility lines, memorial tree designation, damage to hardscape, and
growing space location information, were among other information recorded for each tree. This project
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Davey Resource Group 4 March 2013
also included the assessment and mapping of the natural areas along the North Shore Channel. Davey
Resource Group thoroughly walked the natural areas in order to inventory the invasive species and
hazard trees and map the current forest cover types. Recommendations for the natural areas were made
within a comprehensive tree and shrub management plan. Management strategies and planting
recommendations were addressed. At the conclusion of the inventory and management plan, the project
manager presented the data and future recommendations to the City Forester, Ladd Arboretum staff, and
members of the community.
Village of Oak Lawn, Illinois
Contact: Heather Green 708-499-7098
Davey Resource Group performed the third phase of the GIS-based street tree inventory for the Village of
Oak Lawn, Illinois including approximately 8,500 trees, stumps, and planting sites. Davey Resource
Group has conducted a total of over 17,000 sites in 3 phases of inventory work. Upon conclusion of this
third phase, all of the tree attribute data were entered into i-Tree Streets to quantify the environmental
and aesthetic value of the Village’s street tree resource. A summary repor t was written to present these
findings and discuss management implications. In addition, Oak Lawn’s TreeKeeper ® 7.4 was upgraded
to TreeKeeper® 7.7.
Village of Riverside, Illinois
Contact: Mike Collins 708-442-3590
A computerized tree inventory of the Vil lage’s 17 main public parks and 51 triangle parks was conducted.
Davey Resource Group’s urban foresters collected the tree data using pen tablet computers. A
combination of GIS and GPS technology was used to map individual tree locations. Data were collected
on approximately 2,800 trees to evaluate the condition of the public trees, to rate the potential hazard of
each tree, to determine the appropriate maintenance need for individual trees, and to establish direction
for long-term planning for the Village’s urban forest. The Village uses Davey Resource Group’s
TreeKeeper® 7 subscription software to locate, manage, and track trees for work planning and budget
purposes.
Village of Schaumburg, Illinois
Contact: Scott Finander 847-895-7100
The Davey Tree Expert Company and Davey Resource Group performed a city-wide GPS street tree
inventory for the Village of Schaumburg. The inventory included a comprehensive assessment of the size,
health, and structure of approximately 25,000 public street trees that was used to recommend and
prioritize maintenance activities. Additional information, such as the presence of utility lines, damage to
hardscape, and growing space location information, was recorded for each tree. Using pen tablet
computers and GPS technology, each individual tree and planting site location was captured and linked
with their technical attribute information for use in Davey Resource Group’s TreeKeeper® 7 subscription
software. This software is used to more efficiently plan and track the maintenance needs of
Schaumburg’s urban forest. Using the data from the inventory, the Village has been able to plan
effectively for possible emerald ash borer infestation, immediate and long-term maintenance concerns,
and projected budget information for the management of Schaumburg’s urban forest.
Village of South Elgin, Illinois
Contact: Kevin Summers 847-695-2742
Davey Resource Group has successfully completed two separate phases of South Elgin’s public street
tree inventory. The second phase brought the total to approximately 5,000 trees, stumps, and planting
sites. With both phases, Davey Resource Group has uploaded the completed inventories into South
Elgin’s web-based subscription to TreeKeeper® 7.7. The Village’s goal is to contract with Davey Resource
Group to complete one additional phase and commission an EAB Management Plan with the completed
street tree inventory data.
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Davey Resource Group 5 March 2013
Similar Project References
City of Jacksonville, Florida
Contact: Don Robertson 904-472-2900
Davey Resource Group has conducted a street and park tree inventory for the City of Jacksonville. Davey
Resource Group urban foresters collected data on over 47,000 trees, stumps, and potential planting sites.
Each tree was evaluated for health and structure, site condition, and prioritized maintenance needs. Tree
attribute and location data were collected using pen tablet computers. Tree locations were determined
using a combination of GIS and GPS technology. The data were loaded into Davey Resource Group’s
TreeKeeper 7 subscription software which allows the City to plan and schedule work, print reports, and
maintain an up-to-date inventory. Color, large-format wall maps were also produced to display the results
of the neighborhood inventories. In addition to the street and park tree inventory, the City of Jacksonville
commissioned a specialized management plan for Mandarin Road’s “Patriarch Trees”. Mandarin Road is
designated as a scenic and historic road, and the centuries-old live oaks lining the street make it a unique
and special public right-of-way. This plan summarized the urban forest condition and characteristics for all
public trees along Mandarin Road, and made individual tree preservation recommendations for the
historic trees. Davey Resource Group analyzed all of Jacksonville’s inventory data using the U.S. Forest
Service’s i-Tree Streets model to quantify the environmental, economic, and aesthetic benefits public
trees provide to the City of Jacksonville.
City of Lakeland, Florida
Contact: Brian Dick 863-834-2234
Davey Resource Group completed a public tree inventory of 79,891 sites for the City of Lakeland. These
sites included trees, palms, stumps, and potential planting sites along roughly 741 lane-miles of paved
city streets and 108 park/public spaces located in and around the City. The goal of the inventory was to
restore the urban forest canopy while improving and updating the comprehensive program to maintain an
important resource and asset. The inventory included the location of all sites using pen tablet computers.
Tree locations were determined using a combination of GIS and GPS technology. The inventory data
were delivered as a GIS shapefile format along with a Microsoft Excel ™ spreadsheet containing the entire
tree database. Based on the findings of the inventory, an urban forest management plan and a public tree
planting plan were prepared. Both plans provide a comprehensive analysis of the current state of
Lakeland’s street and park/public tree population. Both documents provide guidelines and an action plan
to mitigate potential high-risk trees and help increase canopy cover while emphasizing storm-tolerant
species.
City of Orlando Florida
Contact: Andy Kittsley 407-246-3857
Davey Resource Group conducted a street tree and park tree inventory in the City of Orlando. A team of
five inventory arborists evaluated approximately 95,000 trees, stumps, and potential planting sites using
pen tablet computers. Tree locations were determined using a combination of GIS and GPS technology.
The trees were evaluated on several attribute categories, including condition, maintenance needs, and
potential risk. The data were processed, analyzed, and incorporated into an urban forest management
plan. The management plan provides important guidelines that will enable the City of Orlando to manage
their urban forestry resources more efficiently. The management plan presents a comprehensive nine-
year plan of maintenance activities designed to reduce potential hazards, create a cyclical pruning
program, and establish an annual tree planting program. The inventory data were added to Davey
Resource Group's TreeKeeper 7 tree management software to help the City plan, schedule, and track
tree work, and print detailed reports. Davey Resource Group integrated TreeKeeper 7’s subscription
capabilities and created a local network. This creates a system linking field computers, used daily by City
staff, to their TreeKeeper 7 network. The TreeKeeper 7 network enables the City of Orlando to maintain
the most up-to-date inventory information.
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Davey Resource Group 6 March 2013
City of Indianapolis, Indiana
Contact: Paul Pinco 317-327-7023
Davey Resource Group performed a street tree inventory for Center Township within the City of
Indianapolis. All street trees were inventoried using pen tablet computers. The City’s GIS department
supplied all software, hardware, and programming. Davey Resource Group’s personnel then used the
City’s hardware and software to collect data on approximately 35,000 trees and stumps. All trees were
evaluated for condition, structural soundness, and hazard potential to enable the City to prioritize its
maintenance needs.
City of Ann Arbor, Michigan
Contact: Kerry Gray 734-794-6430
In 2009, Davey Resource Group conducted a street and park tree inventory in the City of Ann Arbor,
Michigan. Approximately 57,000 trees, stumps, and planting sites were located on all public streets and
parks and evaluated on several attribute categories, including condition and maintenance. The collected
data were processed, analyzed, and incorporated into a tree inventory management plan. The
management plan provides important guidelines that will enable Ann Arbor to manage their urban forestry
resources more efficiently. The management plan presents a comprehensive five-year plan of
maintenance activities designed to reduce potential hazards, create a cyclical pruning program, and
establish an annual tree planting program. Upon completion of the inventory, the City commissioned
Davey Resource Group to complete an i-Tree Streets analysis of the newly created street tree inventory
database. Davey Resource Group converted the new inventory data into i-Tree Streets format and was
able to determine the overall benefits of Ann Arbor’s street trees. The City received a summary report of
calculated public tree values and benefits.
City of Detroit Michigan
Contact: Todd Mistor 313-657-7156
Davey Resource Group was awarded a grant from the U.S. Forest Service to conduct the first phase of a
GIS-based street tree inventory in the City of Detroit, Michigan. Approximately 60,000 trees, stumps, and
plantings sites were located and assessed utilizing GIS-based technology that incorporated the U.S.
Forest Service’s new i-Tree IPED Protocol. Davey Resource Group is also working with the Greening of
Detroit to share the planting site information in order to maximize tree survivability throughout the region.
To date, Davey Resource Group has completed Phase 1 of a four-phase project.
City of St. Louis, Missouri
Contact: Jamie Frank 314-289-5316
The City of St. Louis commissioned a street tree inventory in 1990. The database had not been regularly
updated. In 2009, the City of St. Louis selected Davey Resource Group to conduct a cost-benefit analysis
of the City’s public trees with the objective that documenting the numerous environmental services that
trees provide would in turn lead to budget dollars being allocated for an updated GIS-based street tree
inventory. Davey Resource Group used i-Tree Streets software to complete a comprehensive municipal
forest resource analysis report for the City. The report quantifies the benefits that St. Louis’ street trees
provide to the City and the region, and expresses the benefits in terms of dollars. This effort resulted in
the City receiving a state-of-the-art structural and cost-benefit analysis about the City’s urban forest and
urban forestry management program. A copy of the final report can be found on the City of St. Louis’
website at http://www.stlouis.missouri.org/citygov/parks/forestry_div/tree.html.
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Davey Resource Group 7 March 2013
City of Buffalo, New York
Contact: Andy Rabb 716-851-9672
Davey Resource Group conducted a complete street tree inventory for the City of Buffalo. More than
100,000 trees were inventoried and data were collected using specially programmed pen tablet
computers. Davey Resource Group personnel not only collected all of the necessary tree and site
attributes but they also recorded tree locations using a GIS-based data collection program. To help the
City better utilize its extensive tree inventory database, Davey Resource Group loaded all of the
computerized tree inventory data into the City's GIS software. This provided the City with a tree layer,
locating and identifying all of the trees in the inventory on its basemap along with the layers for the other
components of the City's infrastructure. This allows other City departments to have access to the tree
inventory information for planning and development purposes. Based on the successful completion of the
street tree inventory project, Davey Resource Group was contracted to prepare an urban forest master
plan for the City of Buffalo. The inventory information was used to prioritize maintenance activities and
project budgets for municipal forestry operations for the coming five years. Projected tree removal
information also was used to build a reforestation plan designed to reverse the steady decline of Buffalo's
urban forest and begin to plant more trees than are removed. Other areas of focus within the plan include
reviewing all local ordinances that affect tree planting, maintenance and removal, and analyzing the
configuration of personnel and equipment relative to tree maintenance operations. The plan uses detailed
tree inventory information, combined with Davey Resource Group's extensive experience in municipal
urban forestry operations reviews, to plot a healthy course for Buffalo's trees.
Central Park Conservancy, Central Park, New York
Contact: Russell Fredericks 212-628-1036
Davey Resource Group urban foresters completed a comprehensive GIS-based inventory of all the trees
and park benches in New York City’s Central Park. The Central Park Conservancy, a non -profit
organization that manages the park, contracted Davey Resource Group to inventory over 24,000 trees
and 8,200 park benches using pen tablet computers. All park benches and every tree with a diameter of 6
inches or greater were located using a combination of GIS and GPS technology. The inventory also
included conducting an assessment of each tree’s size, overall condition, height, and spread. Additionally,
Davey Resource Group urban foresters were asked to identify “specimen” quality trees to help park
managers preserve trees that hold historic and/or aesthetic significance. The data were collected using
Davey Resource Group’s customized data collection program, which was adapted to match the
Conservancy’s specifications. The final database and map were delivered as GIS shapefiles, which the
Conservancy will incorporate into their existing software program and use to manage and maintain
features within one of the premier urban parks in the United States.
City of New York, New York
Contact: Jennifer Greenfeld 718-760-6809
Davey Resource Group performed a public street tree census for New York City. Initially, this project was
being performed by volunteers, working under the direction of City staff. Davey Resource Group was
retained by the City to assist in the data collection. The inventory took place in all five boroughs:
Manhattan, Brooklyn, Queens, Bronx, and Staten Island. Data collection was conducted using pen tablet
computers. Over the course of five months, Davey Resource Group’s urban forestry crews were able to
quickly and efficiently inventory approximately 95,000 trees, identifying species, diameter, planting site
type, utilities present, and any evident hardscape damage.
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City of Charlotte, North Carolina
Contact: Don McSween 704-336-5752
Continuing annually, Davey Resource Group performs a custom street tree inventory for the City of
Charlotte. Using pen tablet computers, approximately 142,000 trees and stumps have been inventoried to
date. Customized tree attribute data, including height and canopy dimensions, detailed condition ratings,
maintenance recommendations, and growth space information, are collected. Inventory data are provided
via TreeKeeper® 7 subscription software, Davey Resource Group’s web-based software developed
specifically for managing street and park tree populations.
Lower Merion, Pennsylvania
Contact: Gene Dinardo 610-645-6151
A computerized shade tree inventory of Lower Merion’s public and private streets was conducted. Davey
Resource Group’s urban foresters collected the tree data using pen tablet computers and a combination
of GIS and GPS technology. All trees located on Lower Merion’s streets were tagged with an individual
identification tag. Data were collected on 25,627 trees, 389 stumps, and 2,856 potential planting spaces.
Data for each individual tree included diameter at breast height, condition, and maintenance for each
individual tree. Other tree attributes inventoried included damage to hardscape (sidewalks), presence of
clearance issues, and determination of overhead utilities. Upon completion of the shade tree inventory,
Lower Merion received GIS shapefile data, an Excel™ spreadsheet, and an Access™ database. Finally, an
urban forest management plan was written by Davey Resource Group to help direct the future
management of Lower Merion’s public tree resource.
City of Pittsburgh, Pennsylvania
Contact: David Jahn 412-422-6555
Davey Resource Group conducted a complete street tree inventory for the City of Pittsburgh. Through th e
work of the City’s Shade Tree Commission, grant money was secured for this project and matched with
funding from Pittsburgh’s Community Development Block Grant Program. Davey Resource Group
collected data on over 31,000 trees and stumps. Each tree was inspected by a trained urban forester who
assessed tree health and structure, evaluated site conditions, and recommended prioritized maintenance
needs. Data were manually entered into pen tablet computers. The data were then analyzed to create
Pittsburgh’s urban forest management plan. Like so many cities, Pittsburgh’s trees have been neglected
for decades, creating many high-risk situations and safety concerns. The inventory resulted in an
unbiased analysis of Pittsburgh’s urban forest, effectively iden tifying and prioritizing the removal and
pruning needs both in the short and long term. The data were loaded into Davey Resource Group’s
TreeKeeper 7 subscription software which allows the City to plan and schedule work, print reports, and
maintain an up-to-date inventory.
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Davey Resource Group
Davey Resource Group is the consulting division of The Davey Tree
Expert Company. Established in 1992, Davey Resource Group offers
urban and utility forestry management and natural resource consulting
services throughout North America.
Davey Resource Group’s services include:
natural resource studies and permitting
ecosystems analysis and mapping
ecological restoration and mitigation
environmental planning
tree preservation planning
vegetation management along rights-of-way
asset management and inventories
tree and forest canopy inventories
urban forestry management plans
Davey Resource Group is the leader in urban forestry and has
provided expert consulting to a wide variety of clients, including
municipalities, parks, cemeteries, golf courses, utilities, and the
private sector.
Our team of ISA Certified Arborists, GIS/IT specialists, and highly
trained scientists and field staff has the knowledge, experience, and
technology to help you succeed in managing and understanding your
community forest. Our customized services, which include training,
consulting, software programming, and contract forestry, will help you
achieve your goals. Davey Resource Group has inventoried well over
2 million trees while conducting more than 300 urban tree inventory
projects. Many of these projects included comprehensive urban
forestry management plans and customized software for inventory
and data management.
In addition, Davey Resource Group collaborates with other green
industry leaders in developing new technologies to inventory,
analyze, and quantify environmental benefits provided by tree
populations. A proud example is Davey Resource Group’s role as
technical advisor and transfer agent for the i-Tree project, an ongoing public/private urban forestry
research collaborative with the USDA Forest Service, National Arbor Day Foundation, Society of
Municipal Arborists, and the International Society of Arboriculture. The goal is to improve the
understanding of the condition, extent, and benefits of the urban forest.
Davey Resource Group is committed to continuous improvement and customer service. We know that to
be the best, we must always work to be better. Davey Resource Group understands that innovation,
experience, technology, quality assurance, and communication —provided by a well-trained, professional
staff—are keys to successful projects and client satisfaction.
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Area Managers and Project Team
Project Manager
Joshua J. Behounek, Urban Forester/Business Developer
As an urban forester and project developer for Davey Resource Group, Mr. Behounek is responsible for
promoting the wide range of services that Davey Resource Group offers to clients within the Midwest. Mr.
Behounek started his career as an inventory arborist and worked on many large-scale street tree
inventories across the country. While in this role, he was responsible for utilizing GPS and computer-
based technologies to map tree locations and assess a wide range of tree-specific attributes. He has
conducted hazard tree inventories, standard GPS and GIS street and park tree inventories, written urban
forest management plans, and written forest stewardship plans. After a successful transfer to the The
Davey Tree Expert Company residential office in Northwest Chicago, he was able to gain further
knowledge as a plant health care technician and tree climber. Mr. Behounek was promoted to a Class AA
Sales Representative for The Davey Tree Expert Company where he was responsible for sales
development, production coordination, service calls, and customer relations. He performed managerial
duties over a staff of 26 field workers including daily assignments and production. He has worked with
numerous municipalities, park districts, golf courses, cemeteries, college campuses, and private
landowners to help manage and care for their urban forests.
Education
B.S., Forest Resource Management, 2001, Southern Illinois University at Carbondale
Certifications/Special Training
Certified Arborist/Municipal Specialist (IL-4282AM), International Society of Arboriculture
Urban Forest Strike Team Certification, August 2011
ArborMaster Climbing Levels 1 & 2 and Precision Felling Level 1 Certification, April 2009
Municipal Foresters Institute, February 2009
i-Tree Training Seminar, U.S. Forest Service, Minneapolis, November 2006
Building With Trees Seminar, National Arbor Day Foundation, October 2006
Davey Institute of Tree Sciences, The Davey Tree Expert Company, February 2004
Professional Affiliations
Missouri Community Forestry Council – Chair
International Society of Arboriculture (ISA) Test Committee
Midwestern International Society of Arboriculture Chapter – TREE Fund Liaison
Illinois Arborist Association
Wisconsin Arborist Association
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Presentations
APWA Sustainability in Public Works Conference, “The Power of Sustainable Partnerships”, June
2011
Illinois Arborist Association Northeast Municipal Luncheon, “Pruning Ornamentals and Small
Trees”, May 2011
Professional Grounds Management Society Regional Seminar, “GIS-based Tree Inventories”,
April 2011
Illinois Tree City USA Conference, “EAB Management Options” and “A Tale of Four Cities: Exotic
and Invasive Pest Analysis and Issue Characterization”, April 2011
Midwest Urban Tree Care Forum, “Municipal Tree Management with Tree Inventories”, March
2011
Missouri Consulting Forester’s Association Annual Conference, “How to Utilize i-Tree Streets”,
February 2011
Chicago Wilderness Biennial Congress, “The Urban Forest and its Ecological, Social and
Economic Impact on our Local Communities”, November 2010
Illinois Annual Tree City USA Conference, “Shaping Urban Forestry Projects to Fit into Grant
Opportunities”, April 2010
American Public Works Association, “How to Utilize Tree Inventories with i-Tree Streets”,
February 2010
Illinois Arborist Association, “2009 Oak Lawn i-Tree Streets Results”, May 2009
McHenry County Land Conservancy Annual Conference, “New Tools to Determine the Benefits of
Trees”, March 2009
Midwest Urban Tree Care Forum, “Developing and Using a Street Tree Inventory”,
April 2008
Illinois Annual Tree City USA Conference, “Introduction to i-Tree”, March 2008
Arkansas Urban Forestry Council Annual Conference, “Tree Risk Assessment: Recognizing and
Evaluating Potential Hazards” and “Utilizing Tree Inventory Software”, February 2008
Publications
American Public Works Association Reporter, “What Tool Should You Use For Managing Exotic
Invasive Pests In Your Community Forest”, April 2011
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Inventory Fieldwork
Joseph Gregory, Coordinator of Urban Forestry Services
Joseph Gregory is an urban forester and Coordinator of Urban Forestry Services for Davey Resource
Group’s Natural Resource Consulting group. Mr. Gregory is responsible for oversight of Davey Resource
Group’s urban forestry related projects, including supporting business devel opment, staffing, scheduling,
and managing tree inventory projects, performing quality control checks, and providing training and
professional development opportunities for Davey Resource Group’s urban forestry field staff. Mr.
Gregory is proficient in writing urban and community forestry management plans and providing consulting
services to communities. He has extensive experience with GIS and GPS technologies, several types of
field data collection computers/units, tree inventories, urban tree risk assessment, landscape tree
appraisals, and the i-Tree suite of software. In the cities of Kent, Ohio; Minneapolis, Minnesota; and
Nebraska City, Nebraska, Mr. Gregory oversaw data collection for incorporation into the U.S. Forest
Service’s i-Tree Eco and i-Tree Streets. The i-Tree Eco and i-Tree Streets models are components of the
U.S. Forest Service’s state-of-the-art, peer reviewed, urban and community forestry analysis and benefits
assessment software suite called i-Tree.
Mr. Gregory has coordinated numerous municipal inventory projects throughout the United States,
including Orlando, Florida; New York, New York; Charlotte, North Carolina; and Pittsburgh, Pennsylvania.
He is a Certified Arborist and Municipal Specialist (OH-1420AM) with the International Society of
Arboriculture and a 2006 participant of the Society of Municipal Arborist’s Municipal Forester Institute. Mr.
Gregory joined Davey Resource Group in 2001.
Education
B.S., Conservation, 2001, Kent State University
Certifications/Special Training
Certified Arborist (OH-1420AM), International Society of Arboriculture
Municipal Specialist, International Society of Arboriculture
Municipal Forester Institute, Society of Municipal Arborists, 2006
Trees, People, and the Law Seminar, The National Arbor Day Foundation, 2004
Professional Affiliations
The International Society of Arboriculture and Ohio Chapter
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Skip Kincaid, M.S., Senior Consulting Urban Forester
As a Davey Resource Group senior consulting urban forester, Mr. Kincaid is responsible for assisting
governments, businesses, utilities, attorneys, architects, and engineers with the performance of tree risk
assessments; tree appraisals/forensics; storm damage assessment projects; tree preservation plans on
construction sites; urban forestry master plans; ordinance writing; and expert witness testimony.
Mr. Kincaid joined Davey Resource Group after 17 successful years of operating Skip Kincaid &
Associates (SKA), an urban forestry consulting firm in St. Louis, Missouri, which Davey Resource Group
acquired. Prior to owning SKA, Mr. Kincaid was an urban forester with the Missouri Department of
Conservation and the Commissioner of Forestry with the City of St. Louis.
Mr. Kincaid has a wide range of urban forestry experience including the preparation of urban forest
management plans, tree preservation plans, municipal ordinances, and county tree preservation
standards for road and sidewalk construction. He has assisted numerous communities around the country
with the creation and guidance of advisory boards and meets regularly with elected officials, municipal
staff, and volunteers. He guided the creation of a non-profit nursery and urban forestry advocacy group,
and served terms as Chairman of the Missouri Community Forestry Council.
Education
B.S., Forest Management, 1979, University of Missouri, Columbia
M.S., Forest Economics and Silviculture, 1981, University of Missouri, Columbia
Certifications/Special Training
Certified Arborist (MW-0155AM), International Society of Arboriculture
Board Certified Master Arborist and Municipal Specialist, International Society of Arboriculture
(MW0155BM)
Certified Forester (1516), Society of American Foresters
Professional Affiliations
National Urban & Community Forestry Advisory Council
Society of Municipal Arborists
School of Natural Resources at University of Missouri (Columbia), Advisory Council, Member
1998–present
Missouri Community Forestry Council, Charter Member 1991 –present; President 1994,
1999–2000
Tech Transfer Advisory Board, 1990–present
International Society of Arboriculture, Chairman, Certification Test Committee and member of
Certification Board and Tree Risk Panel of Experts
City of Kirkwood Park Board, Member 1995–2003, President 1999–2003
Forest ReLeaf of Missouri, Charter Member, Board Member 1998–2000
St. Louis Arborists Association, Secretary/Treasurer 1984–88, Executive Committee 1984–94
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Presentations
Iowa Shade Tree Short Course, “Speaking The Language of Municipal Tree Ordinances”, March,
2008
Minnesota Shade Tree Short Course, “Legal and Political Tools to Protect Trees During Proposed
Development” and “Technical Tools to Protect Trees On Construction Sites”, March, 2008
Missouri Community Forestry Council Annual Meeting, “Street Tree Inventory Tour”,
March, 2008
Arkansas Urban Forestry Council Annual Meeting, “The Importance of Tree Inventories” and
“Tree Protection By The Numbers”, February, 2008
Utility Arborist Association Regional Meeting, “Tree Risk Assessment for Utility Arborists”,
September, 2007
National Recreation and Park Association Resource Management School, “Identifying Tree
Defects and Risk Analysis”, July, 2007
Midwest Chapter ISA, “The Communication Side of Preventing Construction Damage” and
“Protocols for Tree Risk Assessments”, March, 2007
Missouri Department of Conservation Workshop, “Storm Damage Assessment Protocol” and
“Community Guides and Computer Tools”, November, 2006
Wisconsin Arborists Association Annual Conference, “Minimizing Construction Damage to Trees–
More Than Fencing”, February, 2006
Southwest Illinois RC&D, “Practical Applications of A Tree Inventory” and “Review of Computer
Inventory Programs”, May, 2005
Inventory Arborists
Ben Brusie is an urban forester and site manager with Davey Resource Group. As an urban forester, he
manages and conducts tree inventories and composes urban tree management plans. He has gained
extensive knowledge with GIS-based pen tablet computers, GPS technology, tree identification, and tree
risk assessment. Mr. Brusie has performed public tree inventories in Charlotte and Raleigh, North
Carolina; Knoxville, Tennessee; Westmont, Illinois; Biddeford and Brunswick, Maine; Atlanta, Georgia;
Seymour, Indiana; Collier County, Florida; and Detroit, Michigan. Mr. Brusie oversaw the implementation
of the U.S. Forest Service’s i-Tree Inventory Pest Evaluation and Detection (IPED) inventory for the Cit y
of Detroit. There he served as site manager, responsible for production, quality assurance/quality control,
and data management. Prior to joining Davey Resource Group, Mr. Brusie worked in the landscape
division for the City of Bowling Green, Kentucky, where he assisted in the landscape design of City
property, planting of trees, tree maintenance, greenhouse operation, and plant health care. He is a
Certified Arborist (KY-0754A) with the International Society of Arboriculture and holds a Kentucky
pesticide applicator’s license (KY1132365). He is also a professional member of the International Society
of Arboriculture and the Kentucky Arborist Association. Mr. Brusie graduated from Western Kentucky
University with a Bachelor of Science degree in agriculture, with an emphasis in horticulture.
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Shawn Bruzda is an urban forester with Davey Resource Group, having served in this capacity for 13
years. Mr. Bruzda performs tree inventories for cemeteries, developments, golf courses, military bases,
municipalities, museums, parks, university and corporate campuses, and zoological parks. He has
extensive knowledge of tree risk assessment and tree identification, specializing in deciduous and
coniferous trees and palms of the Southern United States (USDA Hardiness Zones 7–10). He has
extensive experience with handheld and pen tablet GIS and GPS data collection units and their
respective software applications. He has also participated in the collection of data for i-Tree Streets
developed by the U.S. Forest Service. Mr. Bruzda also assists with tree preservation and planting plans,
as well as tree appraisals and soil analyses. Proficient with AutoCAD® 2012 and ArcGIS™ 10 software,
Mr. Bruzda creates maps for a wide variety of projects. Mr. Bruzda is a Certified Commercial Pesticide
Applicator in Ohio (ID# 119080). Mr. Bruzda is a graduate of Kent State University, having received a
Bachelor of Science degree in biological sciences with an emphasis in aquatic ecology.
Chadwick Clink is a site manager with Davey Resource Group where he assists with a wide array of
natural resources consulting projects including invasive species management, restoration planting, tree
risk assessments, tree preservation, urban tree inventories, and arboricultural consulting. He is
experienced in GIS and GPS technologies, inventory data collection software programs, and handheld
and pen-based data collection units. Mr. Clink is proficient with the i-Tree suite of software, as he
coordinated and performed i-Tree Eco sample assessments for Pittsburgh, Pennsylvania as well as the
Michigan communities of Grand Rapids, Adrian, and Ann Arbor. He has also completed tree risk
assessment and i-Tree Eco-based inventories of Point State Park in Pittsburgh, Pennsylvania and The
Georgia Institute of Technology in Atlanta, Georgia. Mr. Clink has assisted on numerous public tree
inventories including Wilmington, Delaware; Richmond, Virginia; and Kent, Ohio. Mr. Clink has utilized
IPED (Inventory Pest Early Detection) protocol for the urban street tree inventory of Detroit, Michigan for
the USDA Forest Service. Mr. Clink also assisted with a horticultural inventory of landscape beds, turf,
and trees at Virginia Commonwealth University in Richmond, Virginia. Well versed in habitat management
techniques, Mr. Clink has helped control populations of Typha angustifolia (narrow-leaved cat-tail) and
Phalaris arundinacea (canary-reed grass) within the wetlands of Liberty Park and Munroe Falls Metro
Park, both holdings of Metro Parks Serving Summit County. He has also coordinated and managed an
invasive species control contract at Wright-Patterson Air Force Base where the target removal species
was Ailanthus altissima (tree-of-heaven). Mr. Clink is an ISA Certified Arborist and Municipal Specialist
(OH-6204AM), a Certified Tree Risk Assessor (No. 1799) through the ISA's Pacific Northwest Chapter,
and an Ohio Department of Agriculture licensed Commercial Applicator (No. 114812). He holds an
Associate of Science degree in horticulture with a focus in urban forestry and a Bachelor of Applied
Horticulture degree, both from Kent State University.
Aren Flint is an urban forester and project manager with Davey Resource Group. She is also responsible
for business development for Davey Resourc e Group’s urban forestry consulting services in the state of
Indiana, working closely with state agencies, municipalities, and universities in the field of urban forestry
to maintain and expand Davey Resource Group’s business presence. As a project manager, Ms. Flint
specializes in urban forestry consulting projects for federal and state agencies, municipalities, golf
courses, zoos, cemeteries, and parks. She has directed the street and park tree inventory in Lakeland,
Florida and assisted with similar large-scale inventories in Clearwater, Florida; Elgin, Illinois; Charlotte,
North Carolina; and Pittsburgh, Pennsylvania. Inventories in her home state of Indiana include Avon,
Edinburgh, Greendale, Madison, Michigan City, Noblesville, Lafayette, and Valparaiso. Ms. Flint has
gained extensive knowledge of GIS-based data collection and GPS technology, tree and palm
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identification, and tree risk assessment. Accordingly, she has developed a thorough understanding of the
role tree inventories play in urban forest management. She is proficient at writing urban and community
forestry management plans. Ms. Flint has coordinated the collection of reference city data for the
development of i-Tree Streets (previously referred to as STRATUM) in Boise, Idaho; Honolulu, Hawaii;
Indianapolis, Indiana; and Orlando, Florida. i-Tree Streets is the U.S. Forest Service’s state-of-the-art,
peer reviewed, and urban and community forestry inventory analysis and benefits assessment tool. With
the experience Ms. Flint gained in reference city data collection, she has written resource analysis reports
for Chattanooga, Tennessee; St. Louis, Missouri; and Forest Park in St. Louis. The data analysis in each
report is based on the community’s reported forest structure and benefit assessment p rovided by i-Tree
Streets. Ms. Flint has also coordinated and managed the fieldwork and data collection of the Indiana
Statewide Urban Sample Inventory (SUSI) for the Indiana DNR Community and Urban Forestry program.
The SUSI project resulted in a statewide assessment of the structure, function, and value of Indiana’s
urban forests through the utilization of i-Tree Streets. In addition to these project management
responsibilities, Ms. Flint also consults with the Town of Avon, City of Beech Grove, and Town of
Glenwood—all in Indiana—concerning the management of their public tree resources. Ms. Flint is a
Certified Arborist (IN-3190A) through the International Society of Arboriculture, and a member of the
Indiana Arborist Association, Indiana Urban Forestry Council, Indiana Park and Recreation Association,
and Society of Municipal Arborists. She is also a graduate of the Municipal Forestry Institute where she
has learned unique leadership and professional development skills that will help in taking urban forestry
programs she consults with to the next level. Ms. Flint is a graduate of Purdue University earning a
Bachelor of Science degree in natural resource management with the focus of human dimensions and
communication.
Reid Gibson is an inventory arborist with Davey Resource Group where he works on a variety of urban
forestry projects. As an inventory arborist, he utilizes his tree identification and risk assessment skills in
combination with pen-based tablet computers and GPS technology to perform tree inventories. Mr.
Gibson has assisted with inventories for the cities of Raleigh and Charlotte, North Carolina; Lafayette and
Michigan City, Indiana; and Missouri Southern State University. Prior to joining Davey Resource Group,
Mr. Gibson received extensive experience with urban trees and plants while working at a nursery, where
he acted as a sales representative and a spray technician overseeing more than 40 greenhouses. Mr.
Gibson has also participated in and supervised invasive species management projects in Turkey Run and
Shades State Parks in Indiana. He has been trained in traditional forest management concepts including
silvicultural harvesting strategies and planting programs. Through Davey Resource Group, he has also
gained knowledge of tree risk assessment, as well as communicating the importance of trees as a
resource to municipal leaders, parks managers, the public, and other entities. Mr. Gibson is an
International Society of Arboriculture Certified Arborist (IL-5319A). Mr. Gibson earned his Bachelor of
Science degree in natural resources and environmental sciences with a concentration in forest science
from the University of Illinois in Urbana-Champaign.
Jim Jenkins is an urban forester and senior project manager who conducts and oversees computerized
tree inventory projects for municipalities, parks, and future building sites. He has experience with GPS
and GIS systems, handheld and pen-based data collection units, several different inventory data
collection software programs, and the i-Tree suite of software. Mr. Jenkins has experience in urban tree
risk assessment, landscape tree appraisals, and tree preservation. Recently, Mr. Jenkins performed tree
preservation work for a national construction and engineering firm on U.S. Naval Air Stations in
Pensacola, Milton, and Jacksonville, Florida. Mr. Jenkins has coordinated the i-Tree Streets data
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collection for reference cities in strategic geographic regions throughout the United States. Specifically,
Mr. Jenkins led data collection teams in Minneapolis, Minnesota; Charlotte, North Carolina; Charleston,
South Carolina; Albuquerque, New Mexico; Boise, Idaho; Honolulu, Hawaii; New York, New York; and
Indianapolis, Indiana. i-Tree Streets, developed by the U.S. Forest Service, is a model used for analyzing
benefits of urban street trees as well as the costs of managing them. Since 2006, Mr. Jenkins has worked
on the Asian Longhorned Beetle Cooperative Eradication Program in New York City and Boston,
Massachusetts. There he has served as the field project manager, responsible for production, quality
control, data management, and communication with the USDA. After working with Youngstown State
University in Youngstown, Ohio to further develop their urban forestry program and achieve their Tree
Campus USA designation, Mr. Jenkins was asked to sit on their Campus Beautification Initiative Working
Group, where he currently serves as an advisor for arboricultural related issues. His professional
certifications include recognition as an International Society of Arboriculture Certified Arborist and
Municipal Specialist (OH-1425AM). Prior to joining Davey Resource Group, Mr. Jenkins served as a lawn
care technician for The Davey Tree Expert Company’s East Cleveland, Ohio residential tree care office.
Mr. Jenkins is a Certified Commercial Pesticide Applicator in the states of Massachusetts (License No.
38208) and Ohio (License No. 10549). He is a graduate of the Davey Institute of Tree Sciences, a four-
week comprehensive training program developed by founder John Davey, and also holds a Bachelor of
Science degree in conservation from Kent State University.
Jesse Kirk is an inventory arborist with Davey Resource Group. Mr. Kirk conducts urban tree inventory
projects using GIS and GPS equipment. He has experience with numerous i-Tree Eco projects including
Kansas City Metro Region; Pittsburgh, Pennsylvania; Grand Rapids, Michigan; and Adrian, Michigan.
Through the i-Tree projects, he has gained valuable experience with handheld data collection units, GPS
technology, tree measurement, and tree and shrub identification. He has also participated in many urban
tree inventories including projects in Tipton and Milton, Georgia; Detroit, Michigan; and Westmont, Illinois,
where he has gained experience in tree risk assessment and pest identification. He also completed a
stream mapping project in Fort Bragg, North Carolina where he identified and mapped different classes of
streams. Mr. Kirk graduated from Kansas State University and holds a Bachelor of Science degree in
conservation biology.
Chris Kort is an urban forester with Davey Resource Group. Mr. Kort conducts urban tree inventory
projects using GIS and GPS equipment. Mr. Kort has experience working with the United States
Department of Agriculture on the Asian longhorned beetle eradication program in Worcester,
Massachusetts inspecting all host material for the presence of Asian longhorned beetle infestations. Mr.
Kort has also worked with the United States Forest Service in the City of Detroit, Michigan on its emerald
ash borer restoration program. This program consists of using a unique inventory methodology developed
by the i-Tree Pest Detection Development Team called IPED (Inventory Pest Evaluation and Detection).
The IPED tool used on the Detroit, Michigan inventory project allows researchers, policy makers, and
resource managers to look at a wide variety of invasive, human, and environmental issues within Detroit’s
public tree population database. Mr. Kort has also performed public tree inventories for the communities
of Menominee, Ironwood, and Iron Mountain in the Upper Peninsula of Michigan. The data from these
projects are being used for the planning and prevention of emerald ash borer in the Upper Peninsula
region. Mr. Kort has also performed inventories at Little Rock Air Force Base, and in the communities of
Westmont, Illinois; Rochester, Michigan; and Mequon, Wisconsin. He is an International Society of
Arboriculture certified arborist (WI-0937A) and holds a Bachelors of Science degree in forest recreation
from the University of Wisconsin-Stevens Point.
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Ryan McCartney is an urban forester for Davey Resource Group where he utilizes his tree identification
skills in combination with GPS technology and pen-based tablet computers to perform tree inventories.
He has performed public tree inventories for the Indiana cities of Michigan City, Anderson, Danville,
Lafayette, and Franklin. Other inventories include North Miami, Florida; Atlanta, Georgia; Champaign and
the Lake County Forest Preserve of Illinois; Burlington, Iowa; Rochester, Michigan; and Charlotte and Ft.
Bragg, North Carolina. Through an inventory for Detroit, Michigan, he has experience with i-Tree’s
Integrated Pest Evaluation and Detection (IPED) tool. Prior to joining Davey Resource Group, Mr.
McCartney gained experience in the field of forestry through work for Alaska State Parks where he was
responsible for providing visitors with knowledge about the forest, specific trees, and the interactions that
occur between living and nonliving organisms, as well as vegetation and tree maintenance throughout the
park. His time with Davey Resource Group has focused on applying the concepts of urban forestry
management, learning public tree policies, and performing tree risk assessment. His professional
development has been enhanced through interactions with municipal forestry program managers and tree
stewards. He is an International Society of Arboriculture Certified Arborist (IN-3352A) based out of
Indiana. Mr. McCartney gained his Bachelor of Science degree in public affairs with a focus in
environmental management from the School of Public and Environmental Affairs at Indiana University.
Cory Meyer is an urban forester with Davey Resource Group. Mr. Meyer conducts computerized tree
inventory projects for municipalities, parks, zoos, and golf courses. He has performed public tree
inventories for the cities of Platteville, Wisconsin; Burlington, Iowa; Auburn Hills, Michigan; Charlotte,
North Carolina; Weatherby Lake, Missouri; and Raleigh, North Carolina. He has gained extensive
knowledge of GIS-based data collection units and GPS technology, tree identification, and tree risk
assessment. He is an International Society of Arboriculture Certified Arborist (MW-5131A) based out of
Missouri. Prior to joining Davey Resource Group, Mr. Meyer worked with the Missouri Department of
Conservation to aid in a re-vegetation project on Smithville Lake. While on the job, he worked to restore
the natural ecosystem by transplanting vegetation, controlling invasive species, and managing fisheries.
Mr. Meyer is a 2010 graduate of the University of Missouri where he obtained a Bachelor of Science
degree in both forestry and fisheries/wildlife.
Keira Miller is an inventory arborist with Davey Resource Group where she conducts tree inventories for
municipalities and other public and private entities. She has utilized i-Tree Street’s Integrated Pest
Evaluation and Detection (IPED) protocol on a street tree inventory for the City of Detroit, Michigan, and
has conducted tree inventories with a focus on assessing risk in the communities of Davenport, Iowa;
Birmingham, Michigan; Charlotte, North Carolina; and Racine, Wisconsin. Ms. Miller assisted the United
States Department of Agriculture on the Asian longhorned beetle eradication program in Worcester,
Massachusetts by inspecting all host trees for Asian longhorned beetle infestation. Prior to joining Davey
Resource Group, Ms. Miller was employed by The Care of Trees and the City of Milwaukee where she
inventoried street trees, climbed and pruned trees, and performed Integrated Pest Management. Ms.
Miller is a Massachusetts Certified Arborist (MCA#2427) and an ISA certified arborist (#WI-0965A). She
holds a Bachelor of Science degree in urban forestry from the University of Wisconsin-Stevens Point.
Zachary Root is an inventory arborist for Davey Resource Group where he combines his skills in tree
identification with GIS technology to perform tree inventories using a pen-based tablet computer. Before
joining Davey Resource Group, Mr. Root gained experience with GIS applications and tree identification
while completing a tree inventory for the City of Westfield, Indiana through their Parks and Recreation
Department. Mr. Root has worked on ecological restoration projects in Bloomington, Indiana and Victoria,
Australia where he helped eradicate invasive species and revegetated erosion prone habitats. Mr. Root
earned a Bachelor of Science degree in public affairs with a focus in environmental management from the
School of Public and Environmental Affairs at Indiana University.
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Jon Schmidt is an urban forester with Davey Resource Group. Mr. Schmidt utilizes his knowledge of
arboriculture, forestry, and GIS-based computer software to conduct urban forest and natural resource
inventories. Projects with Davey Resource Group include an Asian Longhorned Beetle survey in
Worcester, Massachusetts; stream mapping at Fort Bragg, North Carolina; and a storm damage
assessment of trees in New York City’s Central Park. Street and park tree inventories include: Raleigh
and Fort Bragg, North Carolina; Lake Forest County and Champaign, Illinois; Detroit, Menominee, Iron
Mountain, and Ironwood, Michigan; Mequon, Wisconsin; Little Rock Air Force Base, Arkansas; Newport,
Rhode Island; and Milton, Georgia. Prior to joining Davey Resource Group, Mr. Schmidt worked for a tree
care company in Denver, Colorado where he performed pesticide applications, climbing, injections,
pruning, and planting. He is a certified arborist (WI-0869A) with the International Society of Arboriculture.
Mr. Schmidt graduated from the University of Wisconsin-Stevens Point with a Bachelor of Science degree
in urban forestry.
GIS/IT Personnel
Justin Stratton supervises the IT group at Davey Resource Group and is a database programmer and
analyst by training. He has over ten years of real world experience in software development, specializing
in database programming. Mr. Stratton has experience programming in a variety of software development
languages, database systems, and Web-based development technologies. His software development
expertise includes Visual Basic .net (standard and compact frameworks), VB6, C/C++, Clipper 5.2, and
FoxPro 2.6. His Web-based development knowledge includes Adobe’s ColdFusion, aJax, JavaScript,
HTML, and CSS. Database technologies include MS Access ™ 97/2000/2003/2007 as well as SQL Server
2000/2005/2008.
Mr. Stratton routinely implements automated quality control, data conversion, and data analysis functions
in his role at Davey Resource Group. As the TreeKeeper® 7 product manager, he is responsible for
assisting Davey Resource Group’s sales personnel, overseeing end user support, software design
specifications, and needs assessment for potential clients. Over his tenure with Davey Resource Group,
Mr. Stratton has been involved with over 350 municipal forestry projects, 40 Utility Vegetation
Management projects, and several Natural Resource Consulting projects. Mr. Stratton holds a Bachelor
of Science degree in computer science from Kent State University.
Shayne Gray is a database programmer/analyst with Davey Resource Group. He is proficient with
Coldfusion, Visual Basic, C/C++, .Net, VBA, SQL and works on developing new features and functionality
for Davey Resource Group’s customized Treekeeper® software, as well as providing technical support
and data conversion work. In addition, he works on custom programming solutions. Examples include an
on-line custom lake management tool for Ohio Lake Management Society. Originally from Canada, Mr.
Gray has a Bachelor of Science degree in computer science from McMaster University with a minor in
GIS.
Jim Kozak is an IT support specialist with Davey Resource Group. Mr. Kozak provides IT support to a
variety of Davey Resource Group project teams. He also provides set-up and training to customers
utilizing Davey Resource Group’s TreeKeeper® 7 tree management software. Mr. Kozak has participated
in a wide range of high-profile projects including working on the Asian Longhorned Beetle Cooperative
Eradication Program in New York City since 2007; the Indiana Department of Transportation GIS/GPS
training project; and the Los Angeles County Parks Department field data collection/tree management
software training. Mr. Kozak has recently worked with the International Society of Arboriculture to provide
Certified Arborists Continuing Education Units to clients who participate in our TreeKeeper® training
seminars. Mr. Kozak is currently pursuing a degree in computer science at The University of Akron.
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Davey Resource Group 20 March 2013
Josh Behounek
Project Manager
Justin Stratton
IT Manager
Deborah Sheeler
GIS Manager
Joe Gregory
Urban Forestry
Coordinator
Skip Kincaid
Senior Forester
Reid Gibson
Site Manager
Zach Root
Inventory Arborist
Chris Kort
Inventory Arborist
Aren Flint
Inventory Arborist
Keira Miller
Inventory Arborist
Deborah E. Sheeler, M.A., is a Geographic Information Systems Analyst and cartographer with 14 years
of experience applying GIS technology to environmental analysis. She currently supervises GIS
operations at Davey Resource Group and has been with the company for over 12 years. Her work
involves data acquisition, spatial analysis and interpretation, database and project management, and the
creation and design of cartographic products through use of advanced GIS software. In addition, Ms.
Sheeler has experience and knowledge in the fields of natural hazards research, aerial photography
interpretation, remote sensing, and custom programming in Visual Basic and various GIS software, as
well as numerous years of experience in the utilization, maintenance, and support of pen-computer
hardware and global positioning systems (GPS). She holds a Bachelor of Science degree in geography
from Central Missouri State University with a minor in earth science and a Master of Arts degree in
geography from Kent State University.
Organizational Chart
Davey Resource Group takes great pride in our employees and our ability to provide excellent customer
service and a high quality product. As a 100% employee-owned company, all of our employees are
accountable to each other and the company. Our Inventory Arborists have four-year college degrees in
urban forestry or a closely related field and are Certified Arborists. Our site managers and project
managers also hold the distinction of Municipal Specialist with the ISA.
For this project, Davey Resource Group’s Site Manager and Inventory Arborist will stay in a local hotel
throughout the entire inventory. Our Project Manager and Senior Foresters will make several visits to the
project to ensure quality control and assurances.
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Davey Resource Group 21 March 2013
Fees
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Davey Resource Group 22 March 2013
Tree Inventory
GIS-Based Tree Inventory
Computerized inventory data collection of up to 36,000 existing
trees or stumps, for a cost of .............................................................................................. $122,000
Additional inventory data collection above 36,000 trees/sites at a unit rate of ......................... $3.40
Davey Resource Group ’s bid is based on an estimated number of trees/sites to be inventoried
within the City. This number was provided to Davey Resource Group by the client As with any
estimate, Davey Resource Group does not provide assurance that this number is accurate to any
degree of certainty. However, any significant deviation between actual and estimated tree counts
will be identified as soon as possible while Davey Resource Group ’s inventory staff is on the job.
In such an event, Davey Resource Group will contact the Client to discuss an equitable solution
which includes negotiating the price per tree upward or downward as appropriate. Davey
Resource Group also reserves the right to renegotiate the price based on timing of award,
scheduling of fieldwork, final methodology chosen by the Client, and availability, completeness,
and quality of maps and GIS information.
All prices are guaranteed 60 days from date of proposal. Prices are also dependent upon final
methodology chosen by the City, availability, completeness and quality of maps and GIS information, and
timing of fieldwork.
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Davey Resource Group 23 March 2013
Contract
Davey Resource Group does not have any exceptions to the contract included within the RFP.
Project Approach: Tree Inventory
Davey Resource Group will conduct a tree inventory of approximately 36,000 trees along all of the City’s
public streets and within the mowed and manicured areas of parks and public properties. Davey
Resource Group’s GIS-based tree inventory will be performed using preprogrammed computers that
collect tree data and various site attributes.
Collection Method
Evanston’s priorities for the inventory project are to be as accurate and efficient as possible in
determining tree locations and tree attributes. To achieve these goals, Davey Resource Group
recommends that a combination of Geographic Information System (GIS) and Global Positioning System
(GPS) equipment be used.
Generally, pen-based computers, customized with the City’s tree attribute fields, aerial photographs, and
other GIS information, will be the primary tools used to collect tree locations and data. GPS units will be
used in conjunction with the pen-based computers to obtain tree locations in open spaces, where GIS
information is limited, and/or as a quality control measure.
GIS-Based Data Collection
Specifically, Davey Resource Group has found that the most efficient and accurate method for mapping
tree locations is to utilize a three-tiered system: GPS technology, map data on a handheld computer, and
the arborist’s field judgment. The Recon® or pen tablet is loaded with ArcPad™ and connected to a GPS
unit, enabling the seamless functionality between GIS basemap data, GPS location technology, and
Davey Resource Group’s tree/site attribute collection program.
The GPS shows up as a ‘bull’s-eye’ locator on the map serving as the first tier of tree location during the
inventory. The map, ranging from street centerline shapefiles all the way to various resolutions of color
orthophotography from a City GIS program, serves as the second tier of tree location. The data collector,
the third tier, draws from experience and applies field judgment to make the ultimate decision based on
what is seen in the field and often resolving the inconsistencies that can exist between map data and
GPS signals. Used concurrently for each tree, Davey Resource Group’s inventory arborists utilize the
best available GIS maps, information, and GPS technology to quickly and accurately plot tree/site
locations.
All tree locations will be accurately mapped at a minimum accuracy of one foot horizontal at least 95%
confidence level. The data will be fully compatible with the City’s current GIS system and will be delivered
in a geodatabase in state plane coordinate system NAD 1983 StatePlane Illinois East FIPS 1201 Feet.
Using this approach, the City will gain these advantages:
1. Increased production rates. Location data entry using GIS with accurate basemap information is
nearly twice as fast as using GPS equipment alone. Inventory personnel are not limited by weather
conditions or interference by buildings or other tall obstructions.
2. High level of location accuracy. GIS is only limited by the accuracy of the basemap information
provided. However, for community forest management purposes and the accuracy of GIS locations it
is usually more than sufficient.
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3. Faster project completion. With the increased production rates of this methodology and the
decreased negative effects of weather and satellite factors, the project can be completed more
quickly with less downtime.
The following information briefly describes the use of
each technology.
Pen-Based Computer Technology
Davey Resource Group will utilize pen-based computers
specifically configured for this tree inventory project.
During the project, data from these field units will be
uploaded directly to a desktop computer for processing
and storage.
Pen-based computers offer several advantages:
Data entry is quick because collectors use
simple input forms containing pick lists, check
boxes, and buttons to save time and money.
The computer only accepts certain entries,
decreasing errors. All information on a particular
tree must be entered before the collector can
proceed. Crosschecking between fields occurs
in real-time, as well, to prevent inconsistent
results.
GPS Units
Davey Resource Group will use GPS (Global Positioning
System) technology for this tree inventory project.
Combined with post-processing differential correction, this technology provides the most accurate method
of locating tree positions under favorable environmental conditions. Davey Resource Group’s arborists
use Trimble® Pathfinder Pro XH™ backpack units that are capable of sub-meter accuracy to record the
positions of trees and other infrastructure components.
Due to the limitations of current GPS technology, please note that it may not be possible in all cases to
get exact GPS data for all trees, especially those near very tall buildings, in steep terrain, in the interior of
heavily wooded areas, and in situations where several individual trees are growing closely together. All
efforts will be made to get location data that are as accurate as possible, but sub-meter accuracy cannot
be guaranteed in these situations.
The data can be exported in file formats compatible with commercial GIS applications, including
AutoCAD®, ArcView™, and ArcInfo™, or plotted on paper maps.
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Tree Inventory Data Fields
Davey Resource Group will collect the following standard data fields. The flexibility of our software and
the expertise of our staff allow us to customize these data fields or add new ones to suit your needs.
1. Location—Davey Resource Group identifies the location of each tree and/or site. Street tree
locations and planting sites are organized by sequential tree site number and road name, block side,
or corner location. Park and open space trees are also organized by sequential tree site number and
property name. An X and Y coordinate will be generated for each tree and site.
2. Species—Trees are identified by genus and species using both botanical and common names and
by cultivars where appropriate.
3. Tree Size—Diameter is measured to the nearest inch in one-inch size classes at 4-½ feet above the
ground, or diameter at breast height (DBH).
4. Stems—The number of stems on trunks splitting less than one foot above ground level is recorded.
5. Condition—The general condition of each tree is rated according to the following categories adapted
from the International Society of Arboriculture’s rating system:
Excellent 100%
Very Good 90%
Good 80%
Fair 60%
Poor 40%
Critical 20%
Dead 0%
6. Maintenance Need—Each tree is classified into one of the following recommended maintenance
categories:
Immediate Removal. These trees have defects that cannot be cost-effectively or practically
treated, have a high amount of deadwood, and pose an immediate hazard to a property or
person. Davey Resource Group recommends that these trees be removed immediately.
Removal. These trees are not as great of a liability as Priority 1 Removals, being smaller and/or
less hazardous, although they are also recommended for removal. Davey Resource Group
recommends that they be removed as soon as possible.
Immediate Priority Pruning. Trees in this category need pruning to remove hazardous
deadwood limbs greater than four inches in diameter and/or have broken, hanging, or diseased
limbs.
High Priority Pruning. These trees need pruning to remove hazardous deadwood limbs greater
than two, but less than four, inches in diameter.
Routine Pruning. Trees in this category have characteristics that could become risks if not
corrected. Deadwood limbs are less than two inches in diameter.
Training Pruning. This category includes trees under 20 feet tall with correctable structural
problems or minor amounts of deadwood that pose minimal threat of personal injury or property
damage. Inexpensive pruning at this stage significantly affects the future of these trees. Young
trees in this category that will be large at maturity generally require an annual pruning or
inspection.
Stump Removal. Stumps are identified separately since they may not be removed at the time of
a tree removal.
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7. Aboveground Utilities—The inventory indicates the presence of overhead utilities at the tree site as
well as current conflicts.
8. Growing Space Type—General space locations are categorized as:
Island. Sites surrounded by pavement or hardscape (e.g., parking lot, cul-de-sac)
Median. Sites located between opposing lanes of traffic.
Open/Restricted. Open sites with restricted growing space on 2 or 3 sides.
Open/Unrestricted. Open sites with unrestricted growing space on at least 3 sides.
Raised Planter. Sites located in an above-grade or elevated planter.
Tree Lawn/Parkway. Sites located between the street curb and the public sidewalk.
Unmaintained Area. Sites located in areas that do not appear to be regularly maintained.
Well/Pit. Sites at grade level and completely surrounded by sidewalk.
9. Growing Space Size—The minimum width of the growing space for root development is recorded.
10. Additional Notes—Additional information of possible importance is noted here.
11. Date of Survey
Format Options for Data Deliverables
Davey Resource Group can deliver inventory data in a variety of formats and for different systems. The
most common formats for data deliverables are:
Microsoft Excel™ ESRI® GeoDatabase
Microsoft Access™ Google Earth’s KML
XML Davey Resource Group’s Asset Manager
ESRI® Shape file Davey Resource Group’s TreeKeeper® 7
Our GIS/IT group is also able to work with a client’s GIS/IT group to format the data for particular asset
management software programs and systems already in place. We have successfully delivered tree
inventory data for customers that use CityWorks, Hansen, Cartegraph, and GeoBlade.
All digital map data will be referenced horizontally to the Illinois State Plane Coordinate System, East
Zone, North American Datum of 1983 (1986 Adjustment).
Prior to the award of the contract, Davey Resource Group will work with City personnel to determine the
exact data schemas to be employed during the inventory project. Davey Resource Group further
recommends that an initial “test” be performed on a sm all amount of inventory data to ensure that all
information is desired by the City and that final deliverables will be in the approved format.
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Quality Control
Davey Resource Group will provide and assure the City of Evanston an accurate and high-quality
inventory project. Davey Resource Group can make this assurance through these means:
1. Davey Resource Group’s college-educated, professional urban foresters will conduct the inventory.
All of our inventory project managers are Certified Arborists through the International Society of
Arboriculture; we do not use students or temporary employees.
2. During the inventory process, extensive quality control algorithms are applied regularly. Using Davey
Resource Group’s Proprietary Tree Collector Interface Software, qual ity control checks verify the
accuracy and completeness of the tree inventory data, such as duplicate sites, proper addressing,
consistent data field collection, etc.
3. Davey Resource Group's Information Technology Department also runs specific analysis software on
the collected data to ensure consistency and accuracy.
4. In addition to computerized quality checks and control, a senior inventory arborist on site regularly
field checks data collected by other staff to assure adherence to city work specifications and national
industry standards.
Davey Resource Group welcomes and encourages the City to periodically perform on-site verification of
the data. Davey Resource Group staff will cooperate fully with City staff to achieve a high level of
confidence in the accuracy of the data.
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Availability and Capacity
Technical Equipment
The following assets and qualities of Davey Resource Group demonstrate our ability to provide Evanston
with a high-quality tree inventory:
Large Professional Arborist and GIS/IT Staff
Davey Resource Group has over 25 professional arborists dedicated to tree inventories and urban
forestry consulting, 10 GIS/IT specialists, and access to additional trained employees as the needs arise.
As a large, national firm, Davey Resource Group can expand its professional complement in a relatively
expedient manner. All staff are college educated with years of municipal experience, Project Managers
for inventory projects are ISA Certified Arborists with the new Municipal Specialist distinction, and all
inventory arborists are ISA Certified Arborists.
Davey Resource Group’s size and internal resources allow it to complete large and long-term inventory
projects. Davey Resource Group has successfully completed inventories for large metropolitan cities,
such as New York City, Pittsburgh, Charlotte, and Buffalo, and has worked for major clients, such as the
U. S. Forest Service, the National Park Service, and all branches of the U. S. Military over a period of
years.
Large Equipment Inventory
Davey Resource Group owns multiple, new Recon and Fujitsu pen tablets for tree data collection and
Trimble® Pathfinder Pro XR GPS backpack units. It also has national purchase and rental agreements
with computer hardware and technical equipment manufacturers in place to obtain specialty, additional, or
replacement equipment quickly.
Tree Inventory and Software Project Experience
Davey Resource Group has over 15 year’s of experience with conducting municipal tree inventories,
creating long-term management plans, and creating customized software systems. We have successfully
completed over 500 tree inventories. Our inventory arborists are highly trained in tree identification, tree
maintenance determinations, and risk tree assessments.
Local Offices and Staff
Davey Resource Group has residential tree care and landscaping, horticultural technical support, and
urban forestry consulting offices in the Chicagoland area. And, these local offices have the collective
support and resources of the nationwide The Davey Tree Expert Company. The Davey Tree Expert
Company can efficiently and effectively serve Illinois municipalities with our staff, equipment, technical
expertise, and support from our in-state offices and from other regional locations.
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Projected Timeframe
Once awarded this project, Davey Resource Group will immediately begin to coordinate and schedule the
start date. Davey Resource Group understands that time is of the essence and the City has a projected
end date of July 15, 2013. Davey Resource Group fully anticipates the ability to meet this deadline with all
final deliverables.
Once all contracts have been signed, Davey Resource Group will work with the City to initiate a kick-off
meeting which will include the Project Manager and Site Manager and will initiate the start of the field
inventory portion of the project. Throughout the inventory portion, Davey Resource Group’s Site Manager
will give the City biweekly updates as to the progress of the inventory, issues that arise, and other
pertinent details. Should the City request or need Davey Resource Group staff to attend regular or short
notice meetings that will not be a problem and will be scheduled at the convenience of the City.
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Client Responsibilities
1. Provide Davey Resource Group with all maps and other information necessary at no charge. This
includes, but is not limited to: digital orthophotographs, available GIS data layers, and/or other
electronic or paper copies of maps for roads; pavement widths; right-of-way widths; boundaries and
utilities; and an electronic file or printed list of street names and end points.
2. Provide daily contact information and directions as needed during the inventory process.
3. The City is requested to coordinate with Davey Resource Group project staff to host and conduct an
informational kick-off meeting immediately prior to the start of the fieldwork.
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Attachment A
Required Bid Forms
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BEM 5/12
Directors and Officers
The Davey Tree Expert Company
1500 North Mantua Street ■ Kent, OH 44240
May 16, 2012
Board of Directors:
Karl J. Warnke
R. Douglas Cowan
J. Dawson Cunningham
William J. Ginn
Douglas K. Hall
Sandra W. Harbrecht
John E. Warfel
Officers:
Karl J. Warnke ................................................................... Chairman, President and Chief Executive Officer
David E. Adante ..................................................................... Executive Vice President, CFO and Secretary
Patrick M. Covey ........................................................................................................ Chief Operating Officer
Steven A. Marshall .............................................................................. Executive Vice President, Operations
James F. Stief ..................................................................................... Executive Vice President, Operations
George M. Gaumer ....................... Vice President and General Manager, Commercial Landscape Services
Richard A. Ramsey ......................................... Vice President and General Manager, Canadian Operations
Fred W. Johnson ..................................................................... Vice President, Operations Support Services
Gordon L. Ober ....................................................... Vice President, Personnel Recruiting and Development
Joseph R. Paul ................................................................................................. Vice President and Treasurer
Nicholas R. Sucic ............................................................................................. Vice President and Controller
Thea R. Sears .................................................................................................................. Assistant Controller
Marjorie L. Conner ...................................................................................... Assistant Secretary and Counsel
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Corporate Headquarters
1500 North Mantua Street
P.O. Box 5193
Kent, Ohio 44240-5193
330.673.5685
Toll Free 1.800.828.8312
Fax 330.673.0860
Local Office
1101 Larail Drive
Columbia, Missouri 65203
573.673.750
Fax 330.673.0860
M/W/EBE Participation Waiver Request
Due to the nature, experience, and qualifications required, and the desired timeframe for this
project, Davey does not believe the use of a M/W/EBE company is practical. Tree
inventories require a high level of education and skill due to assessing and prioritizing risk for
the community. The process of collecting information on 36,000 trees also involves a high
level of skill to ensure a high-quality project. It is not practical (or possible within the RFP
requirements) to train new or unskilled personnel for this project. Davey fully supports
Evanston’s initiative to include M/W/EBE companies when possible and would if we believed
it was possible.
Sincerely,
Josh Behounek
Business Developer/Urban Forester
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To: Suzette Robinson, Director of Public Works
Paul D’Agostino, Assistant Director of Public Works, Parks/Forestry
From: Tammi Turner, Purchasing Manager
Subject: Public Tree Inventory and GPS Services Recommendation (RFP #
13-22)
Date: February 24, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Public Tree
Inventory and GPS Services (RFP # 13-22), precludes subcontracting
opportunities due to very specialized work. Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
Public Tree Inventory and GPS Services (RFP # 13-22), 02.24.14 161 of 272
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of February 24, 2014 Item A3.8
Business of the City by Motion: Three (3) Sidewalk Plow Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: 2014 Sidewalk Plow Purchases
Date: January 16, 2014
Recommended Action:
Staff recommends City Council approval for the purchase of three (3) sidewalk tractors
with v-plows, rotary broom, and snow blower attachments in the amount of $169,867.00
as follows: two (2) Toolcat plows from Atlas Bobcat, 5000 N River Road, Schiller Park
Illinois 60176 in the amount of $140,846.00 and one (1) Kubota plow from Russo’s
Power Equipment Incorporated, 9525 W. Irving Park Road, Schiller Park, Illinois 60176
in the amount of $29,021.00.
Funding Source:
Funding will be from the Streets and Sanitation Administration Budget (2665.65625)
which has a $100,000 budget for this purchase, and from the Fleet Equipment
Replacement Fund (7780.65550) which has an FY2014 budget of $2,694,000. This
purchase represents 100% of the aforementioned Streets & Sanitation Budget and
2.6% of the 2014 Equipment Replacement budget.
Summary:
These three (3) units will support daily operations of the Streets Division of Public
Works for both “snow and ice control” during the winter months for the downtown area
and city sidewalks around schools and various other “street and landscape operations”
during the remaining months of the year. Two (2) of these units are “Toolcat” tractors
made by Bobcat and will be equipped with plows and snow blowers in addition to the
standard bucket that comes with the units. The Kubota unit will be operated by staff in
the same manner as the Toolcat units. These purchases will result in operational
efficiencies, reduced labor costs and reduced repair, maintenance & fuel costs for
various street and landscape assignments. In addition, a future 1-ton truck replacement
purchase will be canceled and will be permanently retired with no replacement as a
result of this purchase. As a result, this retired unit will bring in some additional dollars
when sold at auction that will further reduce the true cost of this expenditure. All of these
three units will be fueled by bio-diesel fuel. Because of the newer engine and emission
Memorandum
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technology, the combined emissions and pollutants of all three units will be lesser than
the one unit that will be permanently retired and not replaced.
The National Joint Purchasing Alliance Bid, of which we are members, will be utilized for
both the Toolcat and Kubota tractor purchases. We have used them in the past with
good results and excellent pricing discounts. Atlas Bobcat is the local distributor of the
Toolcat units whereas; Russo’s Power Equipment is the local distributor in our
geographical location for this equipment. Both distributors have provided excellent
parts, service and technical support for this and other equipment that the city presently
owns.
Attachments
Toolcat Quote and picture.
Kubota Quote and picture (The quote is for 2 vehicles, however, the City will purchase
only one.
2
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of February 24, 2014 Item A3.9
Business of the City by Motion: 2014 Vehicle Purchase for Parks Recreation & Community
Services Department
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Manager, Fleet Services
Subject: 2014 Vehicle Purchase of 12-Passenger Van for Parks, Recreation, and
Community Services
Date: February 18, 2014
Recommended Action:
Staff recommends City Council approval for the replacement purchase of one (1) 12-
passenger van for the Parks, Recreation, and Community Services Department in the
total amount of $25,218 from Currie Motors, 9423 W. Lincoln Highway, Frankfort, Illinois
60423. This van is used by the Mayor’s Summer Youth Employment program during the
summer months and also supports the division’s senior programs and after school
programs during the year.
Funding Source:
Funding for this vehicle will be from the Equipment Replacement Fund budget
(7780.65550) which has a FY2014 budget of 2,694,000. The proposed expenditure for
this one (1) replacement unit amounts less than 1% of this budget.
Summary:
The details of the vehicle/unit to be replaced is listed below:
Dept./Division
Unit #
Description
Model
Year
Condition
Original
Purchase
Price
L.T.D.
Repair
$$’s
L.T.D.
Mileage
S.Y.E.P.
734
Ford E-350
12-Passenger
Van
1998
Poor
$19,527
$16,560
86,325
The recommended replacement unit purchase is as follows:
Memorandum
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Dept./Division Unit # Replacement
Description
Model
Year
Purchase
Price
Type of
Bid Vendor
S.Y.E.P. 734 Ford E-350 12-
Passenger Van 2014 $25,218 NWMC
SPC Currie Motors
This vehicle listed for replacement supports daily divisional programs on a year around
basis. This includes the Mayor’s Summer Youth Employment program during the
summer months and also supports other division’s senior programs and after school
programs during other periods of the year. The replacement of this vehicle is crucial for
safe, reliable, environmentally friendly, and cost effective operations on a daily basis, for
each of these aforementioned programs. This vehicle will be equipped with the latest
vehicle emission technology and will be fueled with 87 octane gasoline.
The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive
Bid (SPC) winner which is Currie Motors will be utilized for the purchase of this one (1)
unit. There are no Evanston based businesses that can provide this type of vehicle with
this type of unit pricing.
Attachments
Specifications & pricing for one (1) replacement unit purchase.
2
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For City Council Meeting of February 24, 2014 Item A3.10
Business of the City by Motion: FY 2014 Tire Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: 2014 Tire Purchases
Date: January 31, 2014
Recommended Action:
Staff recommends approval of tire purchases for the 2014 Fiscal Year in the amount of
$65,000.00 from Wentworth Tire Service (300 North York Road, Bensenville, IL).
Wentworth Tire Service is an authorized distributor of tires within the State Bid Award #
4017031.
Funding Source:
Funding is provided from the FY2014 Fleet Services budget for Tires and Tubes
(7710.65065), with an approved amount of $90,000 for tire purchases and tire repair
services.
Summary:
The Fleet Services Division of the Public Works Department has been purchasing tires
under State Bid pricing for many years and has found the pricing structure to be very
advantageous. Staff conducted a comparative analysis of other known tire
manufacturer’s online websites to verify established pricing to municipalities to ensure
State Bid pricing is competitive (See Attachment A.). Staff’s research shows that the
State Bid Pricing saves the City of Evanston on average $3.00 - $7.00 per tire.
There are no Evanston-based businesses that can provide the various types and sizes
of tires at this pricing structure for all city vehicles and equipment. The City purchases
very few conventional tires. Most City tire purchases are specialty tires, such as Police
“pursuit rated” tires, and medium and large tires for trucks and equipment. There is no
wholesale distributor in Evanston that represents the State Bid winner for wholesale
products. Therefore, staff recommends City Council approval for Fleet Services to
continue to purchase tires through this State Bid Award throughout Fiscal year 2014.
Attachments
Pricing Comparison List
Memorandum
204 of 272
847 417 8857 Green = Al's Pick as best value RED = State selected all Bridgestone / Firestone
6/30/2014 12/31/2013 6/30/2014 12/31/2013 12/31/2013 12/31/2013 12/31/2014
Size LR Dunlop Hankook Yokohama
Pursuit PV41/ FHK GT Eagle RSA not certified not certified Ameritrac Pro Contact
P225/60VR16 old Vic 79.66$ 97V 93.98$ N/A N/A N/A N/A N/A N/A N/A
P235/55WR17 Vic 105.38$ 99W 112.27$ N/A N/A N/A N/A N/A N/A N/A
P22560VR18 Chgr W 111.27$ 99W 129.84$ N/A N/A N/A 146.00$ N/A N/A N/A
P265/60VR17 Tahoe 108V 117.36$ 108V 129.28$ N/A N/A N/A N/A N/A N/A N/A
P255/70HR16 Tahoe N/A N/A N/A N/A 109H 140.00$ N/A N/A N/A N/A
P245/55VR18 Intersep W 123.43$ 103V 130.41$ N/A N/A N/A N/A N/A N/A N/A
Pursuit Snow PVS Eagle UG not certified not certified Discontinued Discontinued
P225/60VR16 old vic 97V 87.63$ 101.00$ N/A N/A N/A N/A N/A N/A N/A
P235/55R17 vic 98V 111.27$ 123.50$ N/A N/A N/A N/A N/A N/A N/A
P265/60HR17 Tahoe H 114.90$ 132.45$ N/A N/A N/A N/A N/A N/A N/A
P22560R18 Chgr 99V 121.79$ 130.50$ N/A N/A N/A N/A N/A N/A N/A
P245/55VR18 Intersep N/A 103V 142.42$ N/A N/A N/A N/A N/A N/A N/A
Light Truck Steer A/S Transforce HT LTX M/S (M/S2)R250 Grabber HTS Contitrac Dynapro HT RH12
LT225/75R16 E 111.53$ HT 125.81$ M/S 168.64$ 192.32$ 152.50$ N/A N/A 122.32$
LT235/85R16 E 114.80$ HT 131.24$ 167.60$ 208.03$ OWL 148.23$ N/A N/A 126.01$
LT245/75R16 E 110.11$ HT 135.92$ WL 157.49$ *205.77$ 154.94$ N/A N/A 135.04$
LT245/75R17 E OWL 123.66$ SRA 159.35$ WL 184.46$ 222.74$ 176.29$ N/A N/A 154.46$
LT265/70R17 E OWL 154.72$ SRA 166.69$ WL 185.22$ R500 185.88$ OWL 181.78$ N/A N/A 152.50$
LT275/70R18 E OWL 172.94$ SRA 182.78$ WL 212.05$ N/A OWL 209.84$ TR 234.85$ N/A N/A
Light Truck Drive A/T (4 x 4)Transforce AT LTX AT2 M700 Grabber AT2 CRC LX RF10 ATM
LT225/75R16 E 114.34$ Pro 153.04$ 170.06$ 160.13$ N/A N/A N/A 133.68$
LT235/85R16 E 119.96$ Pro 153.69$ 167.71$ 174.05$ OWL 164.40$ N/A N/A 137.80$
LT245/75R16 E 115.94$ Pro 166.79$ 155.74$ 175.49$ OWL 165.62$ N/A N/A 142.72$
LT245/75R17 E OWL 124.66$ Pro 176.87$ WL 184.89$ N/A N/A N/A N/A 168.09$
LT265/70R17 E OWL 166.91$ Pro 200.59$ WL 179.61$ 212.27$ OWL 192.46$ N/A N/A 169.40$
LT275/70R18 E OWL 186.59$ Pro 208.91$ 211.42$ D695 256.04$ OWL 241.56$ N/A N/A 224.33$
LT285/65R18 E N/A Pro 224.64$ 280.95$ AT 303.75$ N/A N/A N/A 228.36$
Steer / Low Boy FS560 G114 / G661 XTA / XZE R184 / R250ED ST250LP HTR - HSR-1 SP160 TH10 / AH12
215/75R17.5 H 258.16$ 369.56$ J 369.02$ 372.36$ N/A 232.97$ N/A 210.98$
255/70R22.5 H 328.11$ 380.22$ 457.57$ 483.48$ 294.09$ 317.09$ 293.96$ 254.93$
Al Stevens
astevens@pompstire.com
Wrangler HT / SRA
Wrangler S Armr
ContinentalFirestoneGoodyearMichelin Bridgestone General
2013 & 2014 State of Illinois Contract Comparison
no date set
***Expiration dates can change without notice ******* Expiration dates can change ******Expiration dates can change ****
205 of 272
847 417 8857 Green = Al's Pick as best value RED = State selected all Bridgestone / Firestone
6/30/2014 12/31/2013 6/30/2014 12/31/2013 12/31/2013 12/31/2013 12/31/2014
Size LR Dunlop Hankook Yokohama
Al Stevens
astevens@pompstire.com
ContinentalFirestoneGoodyearMichelin Bridgestone General
2013 & 2014 State of Illinois Contract Comparison
no date set
***Expiration dates can change without notice ******* Expiration dates can change ******Expiration dates can change ****
Steer - on road FS560 Plus G647 / G661 HS XZE / XZE2 R250 / R260 S360 / S371 HSR series SP348 AH11 / AH12
225/70R19.5 F 291.46$ G647 290.37$ 329.99$ 327.77$ N/A N/A N/A 213.06$
225/70R19.5 G 303.22$ G149 300.24$ 348.34$ 341.53$ N/A HSR1 264.74$ 240.67$ N/A
245/70R19.5 F 316.78$ N/A "G"333.16$ 361.89$ N/A N/A N/A N/A
245/70R19.5 G 325.18$ G149 318.26$ "H"355.26$ 379.47$ N/A "H"285.15$ 255.11$ 241.57$
265/70R19.5 G N/A N/A "G"478.41$ 425.15$ N/A N/A N/A 272.55$
10R 22.5 F 377.27$ G661 N/A 436.04$ 421.53 N/A 351.91$ N/A N/A
10R 22.5 G 388.27$ G661 406.15$ 462.23$ 357.66$ S360 308.20$ 362.80$ 353.48$ 291.09$
11R 22.5 G 301.11$ G661 432.08$ XZE2 474.41$ R260 420.78$ N/A 374.75$ N/A 306.68$
11R 22.5 H 328.74$ G661 440.72$ XZE2 493.10$ R260 364.63$ S371 342.60$ 381.96$ 376.04$ 312.83$
12R22.5 H 397.18$ G661 496.89$ 629.64$ 579.94$ N/A 499.14$ 432.44$ 367.48$
305/85R22.5 J N/A N/A XZU-3 752.02$ N/A N/A N/A N/A N/A
315/80R22.5 L FS400 509.23$ G291 XZA-1 709.68$ R294 768.71$ N/A 2 SA 538.01$ 531.12$ 421.51$
Steer - off & on road T819 G287 MSA XZY-3 / XZUS M850 / M860 Grabber OA HSC / HSU2 SP832 SP345 AM06
11R 22.5 H 368.28$ 491.93$ 551.52$ M850 529.33$ 352.44$ 1 397.71$ 400.48$ 331.02$
12R 22.5 H 512.89$ 565.72$ 646.76$ M843 707.58$ N/A 506.49$ N/A 391.50$
315/80R22.5 L 484.79$ G287 629.32$ Y-3 720.68$ M843 608.22$ N/A HMS 485.62$ N/A 395.35$
315/80R22.5 L N/A G289 704.14$ US2 748.98$ M860 555.37$ OA 485.62$ SU2+505.85$ 531.12$ N/A
Drive - On Road FD690 / FD663 G622 XDE M/S - XDN2 M711 D445 / D450 HDR - 2 SP461/SP431A DH01 / DH06
225/70R19.5 F FD690 255.37$ 294.21$ DS2 336.66$ M729 364.74$ N/A N/A N/A 223.79$
225/70R19.5 G FD690 318.14$ 300.22$ DS2 354.86$ M729 380.63$ N/A G 266.65$ 259.18$ N/A
245/70R19.5 G FD690 285.78$ 318.23$ DS2"H"355.00$ M729 "H"429.69$ N/A H 294.15$ 274.74$ 253.74$
265/70R19.5 G N/A N/A DE2+480.71$ 499.36$ N/A H 345.92$ N/A 283.60$
10R 22.5 F FD663 389.15$ G 414.51$ DE "G"398.73$ M726 "G"502.09$ 346.50$ G N/A N/A 305.37 "G"
11R 22.5 G FD663 345.96$ 437.80$ DE "G"446.41$ M711 478.45$ N/A 390.36$ N/A 336.96$
11R22.5 H FD663 437.57$ 446.56$ DN2 504.75$ M711 409.16$ D460 343.29$ 397.87$ 377.96$ 347.07$
12R 22.5 H FD663 440.95$ 519.76$ DN2 591.57$ M711 501.35$ N/A HDR 499.14$ N/A 392.36$
315/80R22.5 L N/A RHD 746.75$ DN2 729.30$ M843 608.22$ N/A L 531.37$ N/A N/A
Rough Service Drive T831 G177 XDY 3 L320 Grabber OD HDC-1 SP932 DM04
11R 22.5 H 387.60$ 534.12$ 564.01$ 574.07$ 405.35$ 422.24$ 440.52$ 332.96$
Wide Base Steer T839 G296 MSA XFE M844 Grabber OA HTC-1 SP231A/SP281 AH15 / AH10 RY253
385/65R22.5 J 492.77$ 656.91$ 737.12$ 665.72$ 528.62$ 603.00$ 573.43$ 487.11$
425/65R22.5 L 657.26$ 729.90$ 839.15$ M860 622.65$ 587.35$ 656.60$ 641.12$ 550.81$
445/65R22.5 L 628.29$ 780.99$ "M"869.00$ 843.80$ N/A 804.00$ N/A N/A
206 of 272
For City Council Meeting of February 24, 2014 Item A4
Ordinance 29-O-14: Authorizing the Sale of a Surplus Fleet Vehicle
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Manager Fleet Services
Subject: Ordinance 29-O-14, Sale of Surplus Fleet Vehicle
Date: February 10, 2014
Recommended Action:
Staff recommends that City Council adopt Ordinance 29-O-14 which directs the City
Manager to offer a vehicle owned by the City for sale through public auction at the
special Northwest Municipal Vehicle Auction being sponsored by Manheim Auto
Auctions on or around Tuesday, April 28, 2014. This vehicle is presently out of service.
Staff recommends Council approve this ordinance so that this vehicle will be available
for auction. Since this auction will be open to the general public in addition to licensed
used car dealers, it is in the City’s best interest to get this unit available for this specific
auction so that the maximum potential proceeds will be attained.
Funding Source:
N/A
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are provided on behalf of
Manheim Auto Auction, 550 S. Bolingbrook Drive, Bolingbrook, Illinois 60440.
This request authorizes the Fleet Division of Public Works to sell the vehicle listed in the
table below through Northwest Municipal Vehicle Auction sponsored by Manheim Auto
Auction at Manheim Arena located at 550 S. Bolingbrook Drive, Bolingbrook, Illinois
60440, or any subsequent Manheim online internet auction to the highest bidder. All
proceeds from the auction will be credited to account number 7780.56065, “Sale of
Surplus Property.”
Memorandum
207 of 272
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
Department
Vehicle
#
Vehicle
Make
Vehicle
Model
Year
V.I.N. #
Overall
Condition
L.T.D.
Miles
E.P.D.
Problem
Solving
E.P.D.
38
1999 Ford
E-450
with Born
Free
Fiberglass
Body
1999
1FDXE40S3XHB66139
Fair
11,193
Attachments:
Ordinance 29-O-14: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City
of Evanston (Northwest Municipal Vehicle Auction)
Page 2 of 2
208 of 272
02/10/2014
29-O-14
AN ORDINANCE
Authorizing the Sale of a Surplus Fleet Vehicle
Owned by the City of Evanston
(Northwest Municipal Vehicle Auction)
WHEREAS, the City Council of the City of Evanston (the “City”) has
determined it is no longer necessary, practical, or economical, nor in the best interests of
the City, to retain ownership of a certain surplus fleet vehicle that has a value in excess of
one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is
attached hereto and incorporated herein by reference; and
WHEREAS, the City Council has determined that it is in the best interests of
the City to sell said surplus fleet vehicle to the highest bidder,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City
Code of 2012, as amended, the City Council hereby authorizes and directs the City
Manager to sell the aforementioned surplus fleet vehicle, upon terms and conditions
deemed reasonable, necessary, and in the best interests of the City, to the highest
bidder at the Northwest Municipal Vehicle Auction sponsored by Manheim Auto
Auctions to be held on or around April 28, 2014 at the Manheim Arena located at 550 S.
Bolingbrook Drive, Bolingbrook, Illinois 60440, or at any subsequent Manheim Auction
209 of 272
29-O-14
~2~
Services online auction.
SECTION 3: Upon payment of the price indicated by the Manheim
Auction Services, the City Manager is hereby authorized to convey evidence of
ownership of aforesaid surplus fleet vehicle to the Manheim Auction Service.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
210 of 272
29-O-14
~3~
EXHIBIT A
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost Center
Department
Vehicle
#
Vehicle
Make
Vehicle
Model
Year
V.I.N. #
Overall
Condition
L.T.D.
Miles
E.P.D.
Problem
Solving
Command
Van
E.P.D.
38
Ford E-450
Van with
Born Free
Fiberglass
Body
1999
1FDXE40S3XHB66139
Fair
Condition
11,193
211 of 272
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of February 24, 2014 Item A5
Ordinance 33-O-14: 3-Way Stop at Greenleaf Street and Hartrey Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Rajeev Dahal, Senior Traffic Engineer
Subject: Ordinance 33-O-14 Amending the City Code to Establish a 3-Way Stop
Control at the Intersection of Greenleaf Street and Hartrey Avenue
Date: February 12, 2014
Recommended Action:
Staff recommends adoption of Ordinance 33-O-14 by which the City Council would
amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop
Control at the intersection of Greenleaf Street and Hartrey Avenue.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (2670.65115), with a
budget of $40,000 for FY 2014.
Summary:
The 2nd Ward Alderman has requested a 3-Way Stop Control at the intersection of
Greenleaf Street and Hartrey Avenue to improve the operational and the safety
concerns expressed by neighborhood residents and businesses. This intersection does
not meet the Manual of Uniform Traffic Control Devices (MUTCD) warrants for a 3-Way
Stop Control intersection.
Greenleaf Street and Hartrey Avenue are two busy streets in an area with a mix of
residential and business addresses, a stop sign at Hartrey Avenue, minimal and
interrupted sidewalks, and ongoing truck traffic. The westbound traffic on Greenleaf
Street flows freely from Dodge Avenue until it reaches a 90 degree curve just past
Hartrey Avenue, at Pitner Avenue. The eastbound traffic also moves with no interruption
from Pitner Avenue until it reaches Dodge Avenue. A combination of all the above
creates unsafe conditions for the school children and the other pedestrians who must
walk on the street, and for the daily vehicular traffic that must watch for the pedestrians
and the truck traffic. A 3-Way Stop Control at the intersection of Greenleaf Street and
Hartrey Avenue is expected to create a break in the free flow of the traffic on Greenleaf
and provide for a safer operation for all modes of traffic.
Attachment:
Ordinance 33-O-14
Memorandum
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2/12/2014
33-O-14
AN ORDINANCE
Amending Section 10-11-5(C), Schedule V(C)
of the Evanston City Code, “Three-Way Stops”
(Three-Way Stop at Greenleaf Street and Hartrey Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(C), Schedule V(C), “Three-Way
Stops” of the Evanston City Code, 1979, as amended, is hereby further amended by
adding the following:
E. & W. and N. traffic at Greenleaf Street and Hartrey Avenue
SECTION 2: That the findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Complied Statues and the courts of the State of
Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: That this Ordinance 33-O-14 shall be in full force and
effect from and after its passage, approval and publication in the manner provided
by law.
SECTION 5: That if any provision of this Ordinance 33-O-14 or
application thereof to any person or circumstance is ruled unconstitutional or
otherwise invalid, such invalidity shall not affect other provisions or applications of
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33-O-14
~2~
this Ordinance 33-O-14 that can be given effect without the invalid application or
provision, and each invalid provision or invalid application of this Ordinance 33-O-14
is severable.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
W. Grant Farrar
Corporation Counsel
214 of 272
For City Council Meeting of February 24, 2014 Item A6
Ordinance 19-O-14: Additional Streets to Residents Only Parking Districts
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 19-O-14, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 22, to Include Additional Streets to
Evanston Resident Only Parking
Date: January 28, 2014
Recommended Action:
The Transportation/Parking Committee and staff recommend that the City Council
consider amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules,
Section 22: Evanston Resident Only Parking District Subsection (B) District E-2: Six
o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week to include the area
north of Howard Street to and including Mulford Street and east of Custer Avenue to the
Metra (Union Pacific) tracks.
Summary:
At the request of Alderman Rainey, resident surveys were conducted to determine
parking congestion in the area bordered by Howard Street north to and including
Mulford Street and east of Custer Avenue to the Metra (Union Pacific) tracks. Two (2)
surveys were conducted in August 2013. The Brummel Street area survey indicated
that there were a number of two (2) hour periods that exceeded an 80% occupancy rate
with 15 different periods of 100% occupancy after six o’clock (6:00) P.M. The Mulford
Street area survey indicated that there were three (2) hour periods that exceeded an
80% occupancy after four o’clock (4:00) P.M.
Of the 344 different license plates recorded for the Brummel Street area survey, 50%
did not register to Evanston, 45% registered to Evanston residents and 5% could not be
verified as to residency. Of the 61 different license plates recorded for the Mulford
Street area survey, 49% did not register to Evanston and 51% registered to Evanston
residents.
Based on the study and in accord with City Ordinance 10-5-4-2(B) 4a and 4b, the
requirement of vehicles parked during any two (2) consecutive hours impacting an area
must be equal to or greater than 70% and commuter vehicles impacting an area must
be equal to or greater than 30%. The areas do meet the minimum requirement of the
ordinance to be considered impacted.
Memorandum
215 of 272
Postcard surveys were conducted from November 12, 2013 to December 2, 2013 to
ascertain if there was ample support for the proposed EVS districts. 330 letters with
return cards were mailed for the Brummel Street area with 57 responding. Of those
residents responding, 33 (58%) were in favor of the new district and 14 (25%) were
opposed and 10 (17%) were returned with no indication of choice. 115 letters with return
cards were mailed for the Mulford Street area with 25 responding. Of those residents
responding, 20 (80%) were in favor of the new district and 5 (20%) were opposed.
The Transportation/Parking Committee recommended approval at the January 22, 2014
meeting.
Attachment:
Ordinance 19-O-14
2
216 of 272
1/9/2014
19-O-14
AN ORDINANCE
Amending City Code Subsection 10-11-22-(B)
To Include Additional Streets and Public Ways to the Evanston
Resident-Only Parking District
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-22 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
10-11-22: SCHEDULE XXII: EVANSTON RESIDENT ONLY PARKING DISTRICTS:
In accordance with Subsection 10-4-5-2(C) of this Title, parking upon the streets and public
ways of the district shall be prohibited during the days and times listed by all vehicles not
bearing a valid permit for the district, as hereinafter described:
(A) District E-1: 7:00 a.m. to 9:00 a.m., Monday through Friday:
SCHEDULE XXII (A): EVANSTON RESIDENT ONLY PARKING DISTRICTS
Custer Avenue West side Main Street to alley south of Reba Place
Elmwood Avenue Both sides Main Street to alley south of Reba Place
Madison Street Both sides Ridge Avenue to Custer Avenue
Monroe Street Both sides Ridge Avenue to Custer Avenue
Reba Place Both sides Ridge Avenue to Custer Avenue
Sherman Avenue Both sides Main Street to alley south of Reba Place
Washington Street Both sides Ridge Avenue to a point 100 feet west of Custer Avenue
Those residents having an address on the streets or portions of streets described above are eligible
to obtain a permit for District E-1 in accordance with the regulations contained in Subsection 10-4-5-
2(C) of this Title.
(B) District E-2: 6:00 p.m. to 6:00 a.m., daily.
SCHEDULE XXII (B): EVANSTON RESIDENT ONLY PARKING DISTRICTS
Custer Avenue Both sides Alley north of Howard Street to the CTA tracks
Elmwood Avenue Both sides Howard Street to dead end
Brummel Street Both sides Ridge Avenue east to Custer Avenuethe Metra Tracks
217 of 272
19-O-14
~2~
Dobson Street Both sides Ridge Avenue to Custer Avenue
Clyde Avenue Both sides Howard Street north to Brummel Street
Callan Avenue West side Howard Street north to dead end
Mulford Street South side Custer Avenue east to Callan Avenue
Mulford Street Both sides Callan Avenue east to the Metra Tracks
Callan Avenue West side Mulford Street north to CTA
Case Place South side Callan Avenue east to the Metra Tracks
Those residents having an address on the streets or portions of streets described above are eligible
to obtain a permit for District E-2 in accordance with the regulations contained in Subsection 10-4-5-
2(C) of this Title.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after its
passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect without
the invalid application or provision, and each invalid provision or invalid application of this
ordinance is severable.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
218 of 272
19-O-14
~3~
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
219 of 272
For City Council meeting of February 24, 2014 Item A7
Ordinance 27-O-14: Decrease Class C Liquor Licenses, Taco Diablo
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 27-O-14, Decreasing the Number of Class C Liquor Licenses
for Taco Diablo, LLC d/b/a Taco Diablo
Date: February 4, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 27-O-14.
Summary:
Ordinance 27-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(C), as
amended, by decreasing the number of authorized Class C liquor licenses from twenty-
four (24) to twenty-three (23). Due to the closing of Taco Diablo, LLC d/b/a Taco
Diablo, the liquor license associated with this business will no longer be in use. This
“housekeeping” ordinance amends the City Code to reflect the decrease in Class C
liquor licenses.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 27-O-14
Memorandum
220 of 272
2/4/2014
27-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(C) of the City Code
to Decrease the Number of Class C Liquor Licenses
from Twenty-Four to Twenty-Three
(Taco Diablo, LLC, d/b/a “Taco Diablo”, 1029 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from twenty-four (24) to twenty-three (23), to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding C licenses must have some food service available when
alcoholic liquor is being sold. The meaning of “hotel,” “restaurant,” and “core
area” shall be as defined in Section 3-4-1 of this Chapter. The applicant for the
renewal only of such licenses may elect to pay the amount required herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $4,300.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $4,515.00.
No more than twenty-four (24) twenty-three (23) such licenses shall be in force at
any one time.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
221 of 272
27-O-14
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
_________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
222 of 272
For City Council meeting of February 24, 2014 Item A8
Ordinance 28-O-14: Decrease Class D Liquor Licenses, Lulu’s Dim Sum
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 28-O-14, Decreasing the Number of Class D Liquor Licenses
for Konishi, Inc. d/b/a Lulu’s Dim Sum and Then Sum
Date: February 4, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 28-O-14.
Summary:
Ordinance 28-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, by decreasing the number of authorized Class D liquor licenses from twenty-
nine (29) to twenty-eight (28). Due to the closing of Konishi, Inc. d/b/a Lulu’s Dim Sum
and Then Sum, the liquor license associated with this business will no longer be in use.
This “housekeeping” ordinance amends the City Code to reflect the decrease in Class D
liquor licenses.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 28-O-14
Memorandum
223 of 272
2/4/2014
28-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(D) of the City Code
to Decrease the Number of Class D Liquor Licenses
from Twenty-Nine to Twenty-Eight
(Konishi, Inc., d/b/a “Lulu’s”, 804 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from twenty-nine (29) to twenty-eight (28), to read as follows:
(D) CLASS D licenses, which shall duplicate class C licenses in all regards except
that beer and/or wine only shall be served. It shall be unlawful for any person
licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-4-1
of this Chapter, except to persons attending a reception or party not open to the
public. The applicants for the renewal only of such licenses may elect to pay the
amount required herein semiannually or annually. Such election shall be made at
the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $1,890.00.
No more than twenty-nine (29) twenty-eight (28) such licenses shall be in force at
any one time.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
224 of 272
28-O-14
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
_________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
225 of 272
For City Council meeting of February 24, 2014 Item A9
Ordinance 31-O-14: Decrease Class D Liquor Licenses, Pine Yard Restaurant
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 31-O-14, Decreasing the Number of Class D Liquor Licenses
for E. Hsieh, Inc. d/b/a Pine Yard Restaurant
Date: February 7, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 31-O-14.
Summary:
Ordinance 31-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, by decreasing the number of authorized Class D liquor licenses from twenty-
eight (28) to twenty-seven (27). Due to the closing of E. Hsieh, Inc. d/b/a Pine Yard
Restaurant, the liquor license associated with this business will no longer be in use.
This “housekeeping” ordinance amends the City Code to reflect the decrease in Class D
liquor licenses.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 31-O-14
Memorandum
226 of 272
2/7/2014
31-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(D) of the City Code
to Decrease the Number of Class D Liquor Licenses
from Twenty-Eight to Twenty-Seven
(E. Hsieh, Inc., d/b/a “Pine Yard Restaurant”, 1033 Davis Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from twenty-eight (28) to twenty-seven (27), to read as follows:
(D) CLASS D licenses, which shall duplicate class C licenses in all regards except
that beer and/or wine only shall be served. It shall be unlawful for any person
licensed hereunder to sell “alcoholic liquor” at a “bar,” as defined in Section 3-4-1
of this Chapter, except to persons attending a reception or party not open to the
public. The applicants for the renewal only of such licenses may elect to pay the
amount required herein semiannually or annually. Such election shall be made at
the time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be $1,800.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $1,890.00.
No more than twenty-eight (28) twenty-seven (27) such licenses shall be in force
at any one time.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
227 of 272
31-O-14
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
_________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
228 of 272
For City Council meeting of February 24, 2014 Item A10
Ordinance 30-O-14, Decreasing Class U Liquor License Fees
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 30-O-14, Amending Subsection 3-4-6-(U) of the City Code to
Decrease Class U Liquor License Fees.
Date: February 6, 2014
Recommended Action:
Local Liquor Commissioner recommends approval of Ordinance 30-O-14, “Amending
Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor License Fees.” Class
U licenses authorize the sale of beer and wine for consumption to patrons of a theater
presenting live stage performances.
Funding Source:
n/a
Summary:
Pursuant to the Liquor Control Board meeting dated January 30, 2014, the Liquor
Control Board reviewed and analyzed current liquor licensing structure and fees for a
Class U Liquor License in light of other municipalities. Staff gathered information from
various municipalities to compare costs associated with theater liquor licenses, and it
was found that theaters in other municipalities, similar to Evanston theaters, are
typically subject to lower liquor license fees than those implemented by the City of
Evanston. Upon such findings, the Local Liquor Commissioner recommends the
reduction in fees associated with the City of Evanston Class U Liquor License to
$500.00.
City of Evanston Theater Venues:
The City of Evanston is home to four major theaters. Each theater has a different
amount of performance days and seating capacities, as evidenced below. A
representative from Piccolo Theater appeared before the Liquor License Board and
suggested a reduction in fees for the theater liquor license, as the cost of the license
was prohibitive to a small venue such as theirs. There were suggestions to amend the
Class U Liquor License to implement a matrix with respect to the fee structure; such a
Memorandum
229 of 272
matrix would take into account both performance days and seating capacities of each
theater. The following is the current seat and performance data. (All seats and
performance data were provided by a theatre company representative, with the
exception of Nichol’s Hall. Nichol’s Hall info obtained from website/web search.)
Theater Performance Days per
Year (Approximate)
Seating Capacity Total Performance-
Seats per Year
Piccolo 75 50 3,800
Piven 129 70 9,030
Next 95 145 13,775
Nichol’s Hall 18 (through April ’14) 550 9,900
Piven and Next are both located at the Noyes Cultural Arts Center, which is City-owned
property. Currently, the Class U Liquor License prohibits the sale of beer and wine in
public buildings, thus, they would not qualify for an annual liquor license. Therefore, the
only two theaters that would be subject to the City of Evanston Class U Liquor Licensing
requirement would be Piccolo and Nichol’s Hall. Nichol’s Hall is located at the Music
Institute of Chicago.
In looking at Piccolo Theater and Nichols’ Hall particularly, both theater venues have a
very different audience to which they cater. Additionally, the total performances at each
theater vary to a great degree. It is important to look at the size and clientele to which
each theater caters since the cost of liquor licensing, along with all requirements such
as BASSET certification and liability insurance, can be prohibitive for a small venue in
comparison to a large venue. The current cost for a Class U Liquor License is
$1,300.00 annually.
Theater Liquor License Structures for Surrounding and Comparable Municipalities:
The following is a summary of various municipalities and their (1) requirements in
obtaining a theater liquor license similar to the City of Evanston Class U Liquor License;
and (2) the cost of annually obtaining aforementioned liquor license.
Municipality
(Ordinance)
Requirements to Obtain Theater Permit Cost
of
Permit
Oak Park
(Oak Park, Illinois,
Municipal Code § 3-4-2)
Sale of liquor to occur one hour prior to
performance;
Sale of prepackaged snacks to be sold during
liquor sales;
The sale of beer and wine shall be limited to the
hours of six o'clock (6:00) P.M. to twelve o'clock
(12:00) midnight Monday through Friday and
from twelve o'clock (12:00) noon to (12:00)
midnight on Saturdays and Sundays up to one
hour prior to live theater performances, during
the intermissions of such performances and
prior to the beginning of a group discussion
$500
230 of 272
following the conclusion of such performances;
There will be no signage outside of the venue
indicating sale of liquor;
Patrons can consume liquor until closing time, or
one hour later than the time established for
terminating the sale of alcoholic beverages.
Naperville
(Naperville, Illinois,
Municipal Code § 3-3-11;
3-3-12)
May sell liquor one hour prior to start of
performance and a maximum of 30 minutes
during intermission;
Sale shall be in the lobby or foyer without
seating and fully illuminated;
Beer or vinous beverage can be taken to theater
portion of business;
Beer to be served in glass or bottle of no more
than 12 ounces and vinous beverage to be
served in a glass of no more than 5 ounces;
Cannot display sexually inappropriate matter
including productions exploiting minors in a
sexual matter.
$500
Skokie
(Skokie, Illinois, Municipal
Code §10-64)
Liquor License shall be restricted to any
requirements imposed by the Liquor Control
Commission.
$1,000
Aurora
(Aurora, Illinois, Municipal
Code § 6-8)
License required for theater facility with
minimum seating capacity of 150 seats on the
same floor; OR
License will be available only for premises
owned by a metropolitan exposition and
auditorium authority.
$1,815
Highland Park
(Highland Park, Illinois,
Municipal Code §
119.305; 119.516)
License required for premises where principal
use is either indoor motion picture theater or live
stage performance theater;
Liquor may only be sold in lobby area and
cannot be available in the seating area of the
theater;
Not more than one beverage of liquor may be
sold to one person at one time.
$2,500
Joliet
(Joliet, Illinois, Municipal
Code § 4-15)
Must comply with Joliet Ordinances, specifically:
Entertainment will not disturb nearby properties;
Entertainment will follow health, building, fire
and life safety codes;
Safeguards to be implemented regarding
security, crowd control and protection of minors.
$950
($750
Beer/
Wine
Licens
e &
$200
Music
Enterta
inment
Permit)
231 of 272
It is important to note Oak Park and Naperville house smaller theater venues than the
rest of the municipalities, much like Evanston theaters. Oak Park and Naperville charge
an annual fee of $500.00. While Aurora’s annual cost may be high at $1,815.00, it also
sets a restriction as to what type of theater venue requires such a license.
(Requirement includes theaters with a minimum seating capacity of 150 on the same
floor). Skokie imposes a $1,000.00 annual liquor license fee, but it should be noted that
a majority of Skokie theaters house over 250 seats with continual performances. When
taking into account number of performances and seating capacity in relation to liquor
licensing costs, the City of Evanston’s fees are higher than those municipalities with
similarly situation theaters.
Conclusion
Currently, there are zero (0) Class U Liquor Licenses granted to any Evanston theater.
In reducing the price of the Class U Liquor License, the City of Evanston’s annual fee
would be in line with most of the surrounding and comparable municipalities.
Furthermore, the reduction in fees would most likely encourage theaters to pursue such
liquor licensing as it would be more affordable to these entities since the liquor would be
an accessory to the primary business of the theater. The Local Liquor Commissioner
recommends that the City of Evanston Class U Liquor License be amended to a
$500.00 annual fee from the current $1,300.00 fee.
-------------------------------------------------------------------------------------
Attachment:
Ordinance 30-O-14
Minutes of the January 30, 2014 meeting of the Liquor Control Review Board
232 of 272
2-6-14
30-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(U) of the City Code
to Decrease Class U Liquor License Fees
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(U) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the annual single payment fee from
one thousand three hundred dollars ($1,300.00) to five hundred dollars ($500.00), and
the semiannual payment fee from one thousand three hundred sixty five dollars
($1,365.00) to five hundred twenty five dollars ($525.00), to read as follows:
(U) CLASS U licenses, which shall authorize the sale of beer and wine for consumption
on the premises where served, limited to patrons of a theater presenting live stage
performances during a period limited to one (1) hour prior to the start of the
performance and during intermissions(s); provided, that sales and consumption are
restricted to lobby areas.
The annual single payment fee for initial issuance or renewal of such license shall
be $1,300.00 $500.00.
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be $1,365.00 $525.00.
No more than zero (0) such licenses shall be in force at any one (1) time.
The sale of beer and wine is prohibited in theaters located in public buildings.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
233 of 272
30-O-14
~2~
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
234 of 272
MEETING MINUTES
Liquor Control Board
Thursday, January 30, 2014
11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Byron Wilson, Dick
Peach
Members Absent: Dave Skrodzki
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Scott Bradley (Owner of The Alcove)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:00 a.m. All attendees introduced themselves and specified his/her role related to the
meeting.
NEW BUSINESS
NSB Ventures, LLC d/b/a The Alcove, 512 Main street, Evanston, IL, 60202:
Scott Bradley approached the Board members to discuss the food requirement for
Class D (restaurants) license holders. Mr. Bradley explained that his 400 sq.ft. (14
seats) café/bar presents some unique challenges in terms of food and alcohol service.
The meal requirement for such a small venue reduces customer turn-around times,
because customers are required to have a meal. There have been times when
customers are turned away because they are at seating capacity. Mr. Bradley also
noted that eliminating the food requirement would cut his overhead costs and increase
profit. He asked if he could be granted some latitude given the small size of his
establishment and the mature customer-base.
Mayor Tisdahl noted that granting such a request would create a traditional bar
establishment and set a poor precedent for the City and be quite controversial.
Dick Peach asked Mr. Bradley if he would still serve food even if it were not required.
Mr. Bradley responded that, yes, he would but it would most likely be cold prep food
such as Charcuterie and cheese.
Mayor Tisdahl noted that the Board would love to help Mr. Bradley with his business but
removing the food requirement is not a viable option.
The Local Liquor Control Commissioner asked the members if there were any further
questions or comments over Mr. Bradley’s request. No comments were voiced.
Page 1 of 2 235 of 272
CONTINUED BUSINESS
Piccolo Theatres, 600 Main Street, Evanston, IL 60202:
On December 5, 2013, John Szotek of Piccolo Theatre presented the Board with a
proposal to reduce the Class U (live performance theater) liquor license fee from $1300
to $500. The matter was continued to allow for further research into the matter.
Grant Farrar presented to the Board a memorandum outlining the research performed
on the request. Staff researched the seating capacities of Evanston Theaters and the
comparable fees charged by neighboring municipalities and recommended a rate of
$500 per year.
The Local Liquor Control Commissioner asked the members if there were any further
questions or comments over the proposal. No concerns were voiced and all members
agreed to the $500 fee proposal. The amendment will be placed on the February 24,
2014 City Council agenda.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 11:20 a.m., January 30, 2014.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
Page 2 of 2 236 of 272
For City Council meeting of February 24, 2014 Item P1
Ordinance 25-O-14: Special Use Type 2 Restaurant, Asia Express, at 1009 Davis Street
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division
Subject: Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
Date: January 30, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 25-
O-14 granting a special use permit for a Type 2 Restaurant, Asia Express, at 1009
Davis Street. The requested special use permit will bring a new quick-serve restaurant
to the City and will utilize a currently vacant space in the downtown. The applicant has
complied with all zoning requirements, and meets all of the standards for a special use
in the D2 Downtown Retail Core District. This ordinance was introduced at the February
10, 2014 City Council meeting.
Summary
1009 Davis Street is located in the D2 Downtown Retail Core District, on the north side
of Davis Street midblock between Maple and Oak Avenues. The proposed location is
surrounded by downtown zoning in all directions, and is located near similar commercial
uses, including Gigio’s Pizzeria and Bennison’s Bakery at street level, with residential
units on floors two and above. The site has alley access to the rear. The space was
previously occupied by Sir Speedy printing and copying, and is currently vacant.
The applicant proposes to operate Asia Express, a Type 2 Restaurant that serves
buffet-style Chinese food by the container size. The restaurant space is 1,130 square
feet and will feature seating for approximately five patrons. Asia Express will operate
from 11am-9pm, seven days a week. The applicant anticipates there will be two
employees per shift. The restaurant will rely heavily on carry-out business, and will not
offer delivery service. All deliveries to the restaurant, as well as garbage pickup, will be
made via the alley at the rear of the property. There is no on-site parking available,
Memorandum
237 of 272
though there is metered street parking in the downtown, as well as City parking garages
and public transportation nearby.
The applicant does not plan to make any changes to the exterior façade of the building
other than signage. The applicant has agreed to comply with the City’s Litter Collection
and Garbage Pickup Plan.
Neighborhood Benefit
This use should not cause a negative cumulative effect on the surrounding
neighborhood. The downtown area will benefit from having a new quick-serve
restaurant that will bring additional pedestrian traffic to the commercial area instead of a
vacant commercial space. City staff is not aware of any objections from neighboring
property owners.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the redevelopment and
utilization of currently vacant spaces within existing commercial corridors. The
Comprehensive General Plan specifically includes:
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
A special use for the proposed Asia Express restaurant will promote the existing
commercial area and benefit the downtown by bringing additional foot traffic that will in
turn utilize other downtown businesses.
Legislative History
January 28, 2014: The ZBA recommended unanimous approval of the special use
permit with the following conditions:
1. Hours of operation are limited to 10am-midnight, seven days a week.
2. Litter Collection and Garbage Pickup Plans.
3. Employees must utilize off-street parking when driving to and from the
restaurant.
4. The project must be in substantial compliance of the documents and
testimony on record.
Attachments
Proposed Ordinance 25-O-14
January 28, 2014 ZBA Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet – January 28, 2014
238 of 272
1/29/2014
25-O-14
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 1009 Davis Street in the D2 Downtown Retail Core Zoning
District (“Asia Express”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 28,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0002, an application filed
by Mei Hui Zheng, lessee of the property legally described in Exhibit A, attached hereto
and incorporated herein by reference, commonly known as 1009 Davis Street (the
“Subject Property”) and located in the D2 Downtown Retail Core District, for a Special
Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code,
2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Asia Express,” on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of February 10, 2014, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0002; and
239 of 272
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WHEREAS, at its meetings of February 10, 2014 and February 24, 2014,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV-
0002.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
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C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by this ordinance between 12:00 a.m. and 10:00 a.m. on any day.
E. Employee Parking: Employees must utilize off-street parking when driving to
and from the restaurant.
F. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
LEGAL DESCRIPTION
LOTS 3, 4 & 5 IN THE SUBDIVISION OF LOTS 11 AND 12 IN BLOCK 67 IN THE
VILLAGE (NOW CITY) OF EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH,
RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
PIN: 11-18-302-025-0000
COMMONLY KNOWN AS: 1009 Davis Street, Evanston, Illinois.
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Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 28, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Mary Beth Berns, Scott Gingold, Beth McLennan,
Violetta Cullen,
Members Absent: Clara Wineberg, Andrew Gallimore
Staff Present: Melissa Klotz, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:08 pm.
Approval of Minutes
The minutes from the December 17, 2013 Zoning Board of Appeals meeting were motioned for
approval by Ms. Cullen with one correction and seconded by Ms. Berns. The motion was
approved 4-0 with one abstention.
New Business
1009 Davis Street ZBA 14ZMJV-0002
Mei Hui Zheng, lessee, applies for a special use permit to establish a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. 1009 Davis Street is located in the D2 Downtown Retail Core
District, which requires a special use permit for a Type 2 Restaurant (Zoning Code Section 6-
11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Ms. Klotz read to case into the record.
Steven Smutny, architect, presented the case:
• Chinese food carryout
• Seating for <10 people
• Adjacent to train
• 1 cashier, 1 cook
• All disposable containers
• OK with Litter/Garbage pickup plan
• Hours are 11 am – 9 pm, 7days per week
• Deliveries 2 times per week via alley (likely box truck)
Chair Rodgers suggested that the range of hours be granted on the condition that employees
use public transportation and not park on the street, noting that there is no parking on site. Ms.
Wineberg suggested a condition of providing off-street parking for employees and that:
• All food be cooked on-site
• Exhaust via existing brick chimney to fan at roof of building.
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Zoning Board of Appeals
The Zoning Board then entered into deliberations.
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
Mr. Gingold motioned to approve the proposal with certain conditions:
1) Hours are 10am – Midnight 7 days per week
2) Employees may not park on the street
3) Litter Collection and Garbage Pickup Plan
4) Substantial compliance
Ms. Berns seconded the motion. The motion passed 5-0.
2430 Main Street ZBA 14ZMJV-0003
Ginger Maddox, lessee, applies for a special use permit to establish a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. 2430 Main Street is located in the C1 Commercial District, which
requires a special use permit for a Type 2 Restaurant (Zoning Code Section 6-10-2-3). The
Zoning Board of Appeals makes a recommendation to City Council, the determining body for
this case.
Ms. Klotz read to case into the record.
Ms. Maddox explained the proposal:
• This is a southside Chicago franchise. She owns one in Edgewater and is relocating to
Evanston.
• Restaurant seats about 20 people.
• Employees include 1 cashier, 2 cooks and 1 manager.
• Deliveries made via the back and shared garbage is on the side.
• Free parking in the strip mall lot (anywhere in the lot).
• Will deliver to homes.
• Made fresh on site.
• Submitted menu and two 3D renderings of inside.
• 10% of business to be delivery. If more delivery occurs than anticipated, on-site delivery
will be hired.
• Has owned the Edgewater location for just over one year, but parking is very difficult.
• OK with Litter Collection Plan.
• Will have some flatware for eat-ins, the rest is disposable.
The Zoning Board then entered into deliberations:
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
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Page 3 of 3
Zoning Board of Appeals
5) Yes
6) Yes
7) Yes
8) Yes
9) Yes
Mr. Gingold motioned to approve the proposal with certain conditions:
1) Hours are 10am – Midnight 7 days per week
2) Litter Collection and Garbage Pickup Plan
3) Substantial compliance
Ms. Berns seconded the motion. The motion passed 5-0.
Ms. Klotz announced there will be no meeting February 4. The next ZBA meeting will be
February 18.
The meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Melissa Klotz
Zoning Division, Community Development Department
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FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
Case Number: 14ZMJV-0002
Address or
Location:
1009 Davis Street
Applicant: Mei Hui Zheng, Asia Express
Proposed
Special Use:
Type 2 Restaurant
After conducting a public hearing on January 28, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-10-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
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(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 5-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and, based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. The restaurant must abide by Litter Collection and Pick-Up Plan
2. Hours to be between 10:00 AM and 12:00 midnight
3. Employees may not utilize on-street parking when traveling to and from work at
the restaurant
4. Project must be in substantial compliance with the documents and testimony on
record
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X___ Mary Beth Berns __X__ ____
_______ Clara Wineberg _____ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Andrew Gallimore _____ ____
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