HomeMy WebLinkAbout02.10.14 Packet
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 10, 2014
Administration & Public Works (A&PW) Committee meets at 6:00 p.m.
Planning & Development (P&D) Committee meets at 7:15 pm
City Council meeting convenes after the conclusion of
the P&D Committee meeting
ORDER OF BUSINESS
(I) City Council Roll Call – Begin with Alderman Wilson
(II) Mayor Public Announcements and Proclamations
Oceanique Restaurant 25th Anniversary
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak longer
than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen
Comment does not exceed forty-five minutes. The business of the City Council shall commence
forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during
Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil
manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
1 of 448
City Council Agenda February 10, 2014 Page 2 of 7
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting January 27, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 1/26/14 $3,217,465.96
(A2) City of Evanston Bills for FY2014 2/11/14 $1,705,553.12
City of Evanston Bills for FY2013 2/10/14 $1,304,684.19
Credit Card Activity for period ending 12/31/13 $ 121,550.19
For Action
(A3.1) Approval of Contract with CS Geologic LLC for Environmental Consulting
Services
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC
(920 Cambridge Drive, Libertyville, IL) in an amount not to exceed $32,000.
Funding will be from the Environmental Compliance Account 7800.62130.
For Action
(A3.2) Approval of an Electricity Supply Agreement for 23 City Owned Facilities
(RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City-owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the
morning of February 10, 2014 which will then be presented to Administration and
Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
2/6/2014 4:35 PM 2 of 448
City Council Agenda February 10, 2014 Page 3 of 7
(A3.3) Approval of 2014 Fuel Purchase from Palatine Oil Company Incorporated
Staff recommends approval of 2014 fuel purchases in the amount of $950,000
from Palatine Oil Company Incorporated (900 National Parkway, Suite 260,
Schaumburg, IL). Palatine Oil Company is the Suburban Purchasing
Cooperative/Northwest Municipal Conference Bid winner for all grades and types
of fuels that are utilized by City vehicles. Funding is provided from the Fleet
Services Major Maintenance Budget for Automotive Equipment (7710.65035).
The 2014 budget has an approved amount of $1,020,000 of which $950,000 has
been allocated for these types of fuel purchases.
For Action
(A3.4) Approval of Contract Renewal with Wentworth Tire Service for Tire Repair
Services (Bid 12-164)
Staff recommends that City Council authorize the 2nd contract renewal for tire
repair and recapping services for FY2014 in the amount of $25,008 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). Funding is
provided by the FY2014 Tires and Tubes Account (7710.65065), which has a
budgeted amount of $32,500. The $25,008 represents 76.9% of this budgeted
amount.
For Action
(A3.5) Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Staff recommends approval of the purchase of cold patch material for cold
weather street maintenance activities from Peter Baker & Son (1349 Rockland
Road Lake Bluff, IL) in the not to exceed amount of $50,000. Peter Baker & Son
is the successful bid winner from the joint purchase bid let by the Municipal
Partnering Initiative. Funding is provided by the Streets General Fund
(2670.65055) in the amount of $30,000, Water Fund (7115.65051) in the amount
$10,000, and Sewer Fund (7400.65051) in the amount of $10,000.
For Action
(A3.6) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support
Agreement
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term February 21, 2014 through February 20, 2015 with Azteca Systems Inc.
(11075 South State Street, Sandy, UT) for Cityworks work order and service
request management software in the amount of $22,405. Funding is provided by
Utilities Department (Accounts 7125.62340 and 7410.62340) and Public Works
Department (2670.62509). The renewal cost for 2014 reflects zero increase from
the previous year for the same number of licenses.
For Action
2/6/2014 4:35 PM 3 of 448
City Council Agenda February 10, 2014 Page 4 of 7
(A3.7)Approval of Contract with Chicago Communications LLC for Purchase of
Emergency Tone Alerting System for the Fire Department
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System
from Chicago Communications LLC (200 Spangler Avenue, Elmhurst, IL) in the
amount of $219,815.48. Funding is provided by the Emergency Telephone
System Board’s Equipment Account (5150.65625) with a budget of $297,000.
For Action
(A3.8) Approval of Schafer Consulting Contract Extension
Staff recommends that City Council authorize the City Manager to execute a
change order with Schafer Consulting (34179 Golden Lantern #105, Dana Point,
CA) for Financial Management (FM) and Human Resource/Payroll (HR) software
system support in the amount of $55,000. Funding will be provided by General
Fund salary vacancy savings associated with the IT Application and
Development Manager and the Human Resource Specialist positions.
For Action
(A4) Approval of Change Order No. 1 for Davis Street Water Main & Sewer
Replacement Project (Bid 13-36)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance
penalty due to Bolder Contractors violation of City of Evanston Local
Employment Program (LEP) ordinance 1-17-1(C) 2) for the not-to-exceed
amount of $60,592.43 for completing additional constructions items for the
project (Bid 13-36). This change order will increase the total contract amount
from $2,648,200 to $2,717,792.43. Funding is provided by $58,465.59 from the
Water Fund (Account 733086.65515), and $11,126.84 from the Sewer Fund
(Account 7420.65515). The $9,000 fine will be taken on a pro-rata basis from
each of the above accounts. Prior to this expenditure, there was a total saving of
$174,877 in the Water and the Sewer Funds from the 2013 water main
replacement and sewer improvement projects
For Action
(A5) Resolution 8-R-14, 2014 Motor Fuel Tax (MFT) Street Resurfacing Program
Staff recommends approval of Resolution 8-R-14 authorizing the City Manager to
sign the agreement with the Illinois Department of Transportation (IDOT) for the
2014 MFT Street Resurfacing Program. Funding is provided by the Motor Fuel
Tax Account (5100.65515) in the amount of $1,400,000.
For Action
2/6/2014 4:35 PM 4 of 448
City Council Agenda February 10, 2014 Page 5 of 7
(A6) Resolution 9-R-14, Illinois Department of Transportation (IDOT) Agreement
for Traffic Signal Upgrades
Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to
sign the standard Illinois Department of Transportation cost participation
agreement for upgrading the traffic signals on the state highways within the City
of Evanston. Funding will be provided by the Capital Improvement Plan (CIP)
(Account 415937.65515) which has $150,000 budgeted for pedestrian safety
improvements.
For Action
(A7) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9, Chapter
1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9,
Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18);
and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25). This ordinance was introduced at
the January 27, 2014 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 24-O-14, Granting a Special Use for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 24-O-14 granting a special use permit for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. The requested special use permit will bring a new
small business with healthy food options to the city and will utilize a currently
vacant space in an existing commercial center. The applicant wishes to open as
soon as possible, and the building permit will be ready before the February 24,
2014 City Council meeting. Alderman Braithwaite requests suspension of the
Rules for Introduction and Acton on February 10, 2014.
For Introduction and Action
(P2) Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 25-O-14 granting a special use permit for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. The requested special use permit will bring a new
quick-serve restaurant to the city and will utilize a currently vacant space in the
downtown.
For Introduction
2/6/2014 4:35 PM 5 of 448
City Council Agenda February 10, 2014 Page 6 of 7
(P3) Ordinance 15-O-14, Amending the Zoning Ordinance with Regards to
Distance of Air Conditioning Equipment from Lot Lines
The Plan Commission and City staff recommend adoption of Ordinance 15-O-14
amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8’ for most property lines, 6’ for interior side yards
when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is
located within 2’ of the principal structure and appropriately screened. This
ordinance was introduced at the January 27, 2014 City Council meeting.
For Action
(P4) Ordinance 3-O-14, Amending the Zoning Ordinance to Create Business or
Vocational School Use and Amend the Definition of College/University
Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-O-14
amending the Zoning Ordinance to establish a use category for Business or
Vocational Schools with land use regulations as permitted uses in all
Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories. As amended
by the Planning & Development Committee, Ordinance 3-O-14 now reflects
Business or Vocational Schools as not allowed as permitted or special uses in all
residential zoning districts. This ordinance was introduced at the January 27,
2014 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Approval of Township of Evanston January 2014 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
January 2014. The total approved by Human Services Committee is $79,980.63.
Funding is provided by the Township budget.
For Action
(H2) Ordinance 8-O-13, Amending Title 2, Chapter 3 of the City Code to Reflect
Changes in the Commission on Aging
Staff recommends adoption of Ordinance 8-O-13 amending Title 2, Chapter 3 of
the City Code to reflect changes in the Commission on Aging. This ordinance
was introduced at the May 13, 2013 City Council meeting, and should have come
to Council for final adoption on May 27, 2013. However, this ordinance was
mistakenly never brought back to Council for final action.
For Action
2/6/2014 4:35 PM 6 of 448
City Council Agenda February 10, 2014 Page 7 of 7
(H3) Harley Clarke Mansion – Update on Further Discussions with Evanston
Arts Center and Illinois Department of Natural Resources (IDNR) for Future
Use of Mansion
Staff and the Human Services Committee recommend that City Council direct the
City Manager to issue the notice of the lease termination to the Evanston Art
Center pursuant to their current lease agreement and also direct the City
Manager to continue discussions about a partnership with the IDNR on future
use of the mansion.
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2014
Upcoming Aldermanic Committee Meetings
Mon, Feb 17 7 pm City Council meeting
Tues, Feb 18 7:30 pm Housing & Community Dev Act Ctte
Wed, Feb 19 6 pm Transportation/Parking Committee
Wed, Feb 19 6:30 pm M/W/EBE Advisory Committee
Wed, Feb 19 7:30 pm Economic Development Committee
Mon, Feb 24 6 pm A&PW, P&D, City Council meetings
Fri, Feb 28 7 am Housing & Homelessness Commission
Order and agenda items are subject to change.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
2/6/2014 4:35 PM 7 of 448
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 27, 2014
ROLL CALL – PRESENT: Alderman Wynne Alderman Grover
Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
ABSENT: Alderman Burrus
PRESIDING: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order by Mayor Tisdahl, Monday,
January 27, 2014 at 8:10 pm in Council Chamber.
Mayor Tisdahl opened the meeting proclaiming February 2014 as Black History Month.
She then called upon City Manager Wally Bobkiewicz for his announcements.
Mr. Bobkiewicz introduced Ylda Capriccioso as the City’s new assistant to the City
Manager and Intergovernmental Relations Coordinator. Ylda introduced herself and said
she looks forward to meeting and working with everyone.
Mr. Bobkiewicz then called on Deputy City Manager Erika Storlie to update Council on
our 3-1-1 system and Police Chief Eddington for a report on 2013 crime statistics in
Evanston.
Chief Eddington introduced two key members of the department, Commander Ryan Glew
and Commander James Pickett and then Commander Parrott for his report.
No announcements from the City Clerk’s office.
Citizen Comment
Eighteen citizens expressed their thoughts, opinions and concerns regarding the
proposed camera project and safety issues.
SPECIAL ORDER OF BUSINESS
(SP1) Mayor Tisdahl’s Report on Camera Project and Additional Safety Issues
Mayor Tisdahl recommends City Council consideration of next steps for camera
project and other safety issues.
For Action
8 of 448
MINUTES Page 2 of 9
Mayor Tisdahl spoke about the many meetings she had attended concerning this
issue and reminded Council that since the application for grants ($100,000 for
the Summer Youth Employment Program and $200,000 for cameras) had to be
submitted in February, she expressed her hope for the Council’s support tonight.
She explained that we had a better chance of getting the camera grant if the
application was very clear as to the number of cameras being requested and the
specific locations they would be placed. After a very lengthy discussion, a
motion was made and seconded to support an application for $100,000.00 in
funding through the Justice Assistance Grant Program to finance new summer
youth employment jobs this summer. Motion passed with 8 ayes, 0 nayes.
Motion was then made and seconded to support the City’s application to Cook
County for $200,000.00 of Justice Assistance Grant Program funds to install
security cameras along Dodge Avenue and Church Street. Motion passed 5-3.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting January 13, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 1/12/14 $3,024,436.01
(A2) City of Evanston Bills for FY2014 1/28/14 $1,299,203.94
City of Evanston Bills for FY2013 1/27/14 $2,346,065.84
For Action
(A3.1) Approval of Professional Services Agreement with CTL Group for the 2014
Church Street and Maple Avenue Garage Inspections (RFP 13-30)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Church and Maple Garage Inspections to CTL Group (5400
Old Orchard Road, Skokie, IL) for a not-to-exceed amount of $103,843. Funding
is provided by the Parking Fund, Account 700509.65515 and Account
700510.65515 with a total 2014 budget of $2,180,000.
For Action
(A3.2) Approval of a Contract with Glenbrook Excavating & Concrete, Inc. for the
Water System Improvements – Finished Water Metering Project (Bid 13-69)
Staff recommends that City Council authorize the City Manager to execute a
contract in the amount of $488,494 to Glenbrook Excavating & Concrete, Inc.
(1350 N. Old Rand Road, Wauconda, IL) for the Water System Improvements –
Finished Water Metering Project. Funding is provided by the Water Fund, Capital
Improvement Account 733105, which has a FY 2014 budget allocation of
$950,000.
For Action
2/6/2014 4:46 PM 9 of 448
MINUTES Page 3 of 9
(A3.3) Approval of Contract with Elevator Inspection Services for City of
Evanston-Elevator Inspection Program (Joint RFP 13-68 City of Evanston
and Village of Skokie)
Staff recommends City Council authorization for the City Manager to execute a
contract for elevator inspection, elevator plan review and direct billing services
with Elevator Inspection Services Co., Inc., (745 McClintock Drive, Suite 235,
Burr Ridge, IL). This will be a joint contract for services with the Village of Skokie.
The proposed contract term is for a period of three years from the
commencement date. After the initial term, there shall be two (2) additional one-
year options to renew. Funding is provided by the General Fund Account
2126.62425 with a FY2014 budget of $68,425.
For Action
(A3.4) Approval of Temporary Staffing Agreement with Terillium Inc., for New
World IT Implementation Support
Staff recommends City Council authorize the City Manager to enter into a
contract with Terillium Inc., 201 E 5th Street, Cincinnati, OH, for JD Edwards’s
data and administrative support in the amount of $18,600 for six (6) months from
January 1, 2014 to June 30, 2014. Funding is provided by General Fund vacancy
savings from the resignation of the Application and Development Manager.
For Action
(A3.5) Approval of Sole Source Renewal of Motorola Agreement for 911 Center
Staff recommends that City Council authorize the City Manager to renew the
annual single source service agreement with Motorola, Inc. (1309 East Algonquin
Road., Schaumburg, IL) for the amount of $77,092.92. The Agreement is
effective from January 1, 2014 through December 31, 2014. Funding is provided
by Emergency Telephone System Account 5150.62509 with a total budget of
$222,340.
For Action
(A3.6) Approval of Emergency Repair of Three (3) Elevators at Sherman Parking
Garage
Transportation and Parking Committee and staff recommend approval of
emergency repairs of three (3) elevators at the Sherman Plaza Garage in the
not-to-exceed amount of $108,923.49 by ThyssenKrupp Elevator Americas (355
Eisenhower Lane South, Lombard, IL). Funding will be provided by the Parking
Fund Account 700506.65515.
For Action
(A3.7) Approval of Single Source 6-Ton Truck Mounted Hot Asphalt Patcher
Repair Expense
Staff recommends pre-approval of expenses associated with the required repairs
of this six (6)-ton truck mounted Hot Asphalt Patcher unit, # 629 in the amount of
$22,786.36 from Spaulding Manufacturing Incorporated (5366 East Street,
Saginaw, MI). Spaulding is the manufacturer of this equipment. Funding is
provided from the FY 2014 Fleet Services Material to Maintain Autos Account
2/6/2014 4:46 PM 10 of 448
MINUTES Page 4 of 9
7710.65060. This expense totals 2.3% of the $950,000 budgeted for this type of
service.
For Action
(A3.8) Approval of Emergency Rental of Snow Hauling Equipment
Staff recommends approval of an emergency rental of two (2) semi-trucks and
drivers to support snow removal operations from January 3, 2014 through
January 8, 2014 from K.L.F. Trucking (2300 W. 167 Street, Markham, IL) for
$54,093.75. The City does not budget specifically for rental of emergency hauling
equipment. This item will be charged to account 2680.62375 in the Snow and Ice
Control Business Unit.
For Action
(A4) Approval of 2013 Change Order No. 1 for the Purchase of Salt
Staff recommends approval of Change Order No. 1 in the amount of $70,128.19
for the purchase of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL)
for salt purchased in 2013. Funding will be provided by the Snow and Ice Control
Fund account 2680.65015.
For Action
(A5) Resolution 4-R-14, Utility and Wheel Tax Donation Policy
Staff recommends that City Council approve Resolution 4-R-14, Utility and Wheel
Tax Donation Policy, which permits the City of Evanston to solicit donations from
individuals, community groups and businesses via Utility Bills and Wheel Tax
Applications to fund designated City of Evanston charitable entities only.
For Action
(A6) Resolution 6-R-14, to Provide for the Consideration of Complete and Green
Network Approach in Construction Projects within the Public Right-of-Way
and Public Spaces
Staff recommends City Council approval of Resolution 6-R-14 to provide for the
consideration of complete and green network approach in construction projects
within the public right-of-way and public spaces.
For Action OFF CONSENT AGENDA
(A7) Resolution 7-R-14, In Support of the City of Evanston and School District
65 Safe Routes to School Program
Staff recommends City Council approval of resolution 7-R-14 authorizing the
submittal of a grant application to the Illinois Department of Transportation
(IDOT), for the 2014 Safe Route to School (SRTS) program. An approved grant
will pay for 80% of the cost for the installation of 20 Electronic Vehicle Speed
Feedback signs. The local portion of the project cost ($22,000) will be provided
by the 2014 CIP Pedestrian “Safety-Pavement Markings-Street Lights Fund”
which has a budgeted amount of $150,000.
For Action
2/6/2014 4:46 PM 11 of 448
MINUTES Page 5 of 9
(A8) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9, Chapter
1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9,
Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18);
and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25).
For Introduction
(A9) Ordinance 17-O-14, Decreasing the Number of Class F Liquor Licenses for
Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1137
Staff recommends City Council adoption of Ordinance 17-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing
the number of authorized Class F liquor licenses from nine (9) to eight (8), due to
the closing of Dominick’s Finer Foods, 2748 Green Bay Road.
For Introduction OFF CONSENT AGENDA
(A10) Ordinance 18-O-14, Decreasing the Number of Class F Liquor Licenses for
Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1700
Staff recommends City Council adoption of Ordinance 18-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing
the number of authorized Class F liquor licenses from eight (8) to seven (7), due
to the closing of Dominick’s Finer Foods, 1910 Dempster Street.
For Introduction OFF CONSENT AGENDA
(A11) Ordinance 20-O-14, Amending Building Permit Fees
Staff recommends City Council approval of Ordinance 20-O-14 which will
increase City of Evanston Building Permit Fees by $1.50 per $1,000 (from $12.00
to $13.50) for permits over $20,000 in construction value up to $1 million, and
$2.50 per $1,000 (from $15.00 to $17.50) for permits over a $1 million. There will
be no increase for permits with construction value under $20,000. This increase
was approved as a revenue enhancement item for the FY 2014 Budget and will
take effect February 1, 2014 if adopted on January 27, 2014. Request
suspension of the Rules for introduction and action on January 27, 2014.
For Introduction and Action
(A12) Ordinance 4-O-14, Permitting Issuance of a Class C Liquor License to Egg
Em on Clarke’s Inc., d/b/a Clarke’s
Staff recommends City Council adoption of Ordinance 4-O-14, which increases
the number of authorized Class C liquor licenses to twenty (20), and permit
issuance of a Class C license to Egg Em on Clarke’s Inc., d/b/a Clarke’s
(“Company”), 720 Clark Street. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
2/6/2014 4:46 PM 12 of 448
MINUTES Page 6 of 9
(A13) Ordinance 5-O-14, Decreasing the Number of Class G Liquor Licenses,
Trader Joe’s East Inc. d/b/a Trader Joe’s #702
Staff recommends City Council adoption of Ordinance 5-O-14, which decreases
the number of Class G liquor licenses from two (2) to one (1) due to Trader Joe’s
East Inc. d/b/a Trader Joe’s (“Company”) relinquishing its Class G liquor license
for a Class F liquor license. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
(A14) Ordinance 6-O-14, Increasing the Number of Class F Liquor Licenses for
Trader Joe’s East Inc. d/b/a Trader Joe’s #702
Staff recommends City Council adoption of Ordinance 6-O-14, which increases
the number of Class F liquor licenses from eight (8) to nine (9), and permit
issuance of a Class F license to Trader Joe’s East, Inc. d/b/a Trader Joe’s #702
(“Company”), 1211 Chicago Avenue. This ordinance was introduced at the
January 13, 2014 City Council meeting.
For Action
(A15) Ordinance 7-O-14, Increasing the Number of Class C Liquor Licenses for L3
Evanston LLC, d/b/a Lyfe Kitchen
Staff recommends City Council adoption of Ordinance 7-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty (20) to twenty-one (21),
and permit issuance of a Class C license to L3 Evanston LLC, d/b/a Lyfe Kitchen
(“Company”), 1603 Orrington Avenue. This ordinance was introduced at the
January 13, 2014 City Council meeting.
For Action
(A16) Ordinance 8-O-14, Increasing the Number of Class C Liquor Licenses for
Horizon Group Management, LLC, d/b/a The Crystal Residence, 1611
Chicago Avenue
Staff recommends City Council adoption of Ordinance 8-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-one (21) to twenty-two
(22), and permit issuance of a Class C license to Horizon Group Management,
LLC, d/b/a The Crystal Residence (“Company”), formerly called the North Shore
Hotel, 1611 Chicago Avenue. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
(A17) Ordinance 9-O-14, Increasing the Number of Class C Liquor Licenses for A
Bite of China, Inc., d/b/a Lao Sze Chuan, 1633 Orrington Avenue
Staff recommends City Council adoption of Ordinance 9-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-two (22) to twenty-
three (23), and permit issuance of a Class C license to A Bite of China, Inc., d/b/a
2/6/2014 4:46 PM 13 of 448
MINUTES Page 7 of 9
Lao Sze Chuan (“Company”), 1633 Orrington Avenue. This ordinance was
introduced at the January 13, 2014 City Council meeting.
For Action
(A18) Ordinance 11-O-14, Increasing the Number of Class C Liquor Licenses for
HKK LCC, d/b/a HKK, 804 Davis Street
Staff recommends City Council adoption of Ordinance 11-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, to increase the
number of authorized Class C liquor licenses from twenty-three (23) to twenty-
four (24), and permit issuance of a Class C license to HKK LCC, d/b/a HKK
(“Company”), 804 Davis Street. This ordinance was introduced at the January 13,
2014 City Council meeting.
For Action
(A19) Ordinance 10-O-14, Enacting a New Subsection 3-4-6-(M) of the City Code,
“Class M” Liquor Licenses
Local Liquor Commissioner recommends approval of Ordinance 10-O-14,
“Amending City Code Section 3-4-6 By Creating the New Class M Liquor
License,” permitting licensees to sell beer as part of brew-it-yourself beer-making
classes, parties, events, demonstrations and similar activities. This ordinance
was introduced at the January 13, 2014 City Council meeting.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 15-O-14 Amending the Zoning Ordinance with Regards to
Distance of Air Conditioning Equipment from Lot Lines
The Plan Commission and City staff recommend adoption of Ordinance 15-O-14
amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8’ for most property lines, 6’ for interior side yards
when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is
located within 2’ of the principal structure and appropriately screened.
For Introduction
(P2) Ordinance 3-O-14 Amending the Zoning Ordinance to Create Business or
Vocational School Use and Amend the Definition of College/University
Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-O-14
amending the Zoning Ordinance to establish a use category for Business or
Vocational Schools with land use regulations as permitted uses in all
Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories.
For Introduction
2/6/2014 4:46 PM 14 of 448
MINUTES Page 8 of 9
(P3) Ordinance 12-O-14, Granting Special Use for a Type 2 Restaurant, Harold’s
Chicken Shack
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
12-O-14, granting a special use permit for operation of a Type 2 Restaurant,
Harold’s Chicken Shack, at 337 Howard Street. This ordinance was introduced at
the January 13, 2014 City Council meeting.
For Action
(P4) Ordinance 13-O-14, Granting Special Use for a Type 2 Restaurant, DMK
Burger Bar and Fish Bar
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
13-O-14, granting a special use permit for operation of a Type 2 Restaurant,
DMK Burger Bar and Fish Bar, at 815 Noyes Street. This ordinance was
introduced at the January 13, 2014 City Council meeting.
For Action
(P5) Ordinance 14-O-14, Granting a Special Use for a Retirement Home and
Major Zoning Relief for a One-Story Addition at 1300 Oak Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 14-O-14 granting a special use permit for a Retirement Home,
Evanston Nursing Home, at 1300 Oak Avenue, and major zoning relief for a one-
story addition. The requested special use permit will bring a legally-
nonconforming use into compliance and allow for the proposed expanded floor
area. This ordinance was introduced at the January 13, 2014 City Council
meeting.
For Action
Motion made and seconded to approve Consent Agenda. Passed on voice vote 8-0.
Removed from Consent Agenda
(A6) Resolution 6-R-14, to Provide for the Consideration of Complete and Green
Network Approach in Construction Projects within the Public Right-of-Way
and Public Spaces
Staff recommends City Council approval of Resolution 6-R-14 to provide for the
consideration of complete and green network approach in construction projects
within the public right-of-way and public spaces.
For Action
Alderman Grover explained the conditions of an amendment made to the
resolution. Motion was made and seconded to adopt the resolution as amended.
Motion passed 6-2.
(A9) Ordinance 17-O-14, Decreasing the Number of Class F Liquor Licenses for
Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1137
Staff recommends City Council adoption of Ordinance 17-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing
the number of authorized Class F liquor licenses from nine (9) to eight (8), due to
the closing of Dominick’s Finer Foods, 2748 Green Bay Road.
For Introduction
2/6/2014 4:46 PM 15 of 448
MINUTES Page 9 of 9
(A10) Ordinance 18-O-14, Decreasing the Number of Class F Liquor Licenses for
Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1700
Staff recommends City Council adoption of Ordinance 18-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing
the number of authorized Class F liquor licenses from eight (8) to seven (7), due
to the closing of Dominick’s Finer Foods, 1910 Dempster Street.
For Introduction
Motion was made and seconded to adopt both ordinances. Motion passed 8-0.
(A11) Ordinance 20-O-14, Amending Building Permit Fees
Staff recommends City Council approval of Ordinance 20-O-14 which will
increase City of Evanston Building Permit Fees by $1.50 per $1,000 (from $12.00
to $13.50) for permits over $20,000 in construction value up to $1 million, and
$2.50 per $1,000 (from $15.00 to $17.50) for permits over a $1 million. There will
be no increase for permits with construction value under $20,000. This increase
was approved as a revenue enhancement item for the FY 2014 Budget and will
take effect February 1, 2014 if adopted on January 27, 2014. Request
suspension of the Rules for introduction and action on January 27, 2014.
For Introduction and Action
Motion was made and seconded for approval. Motion passed 8-0.
Call of the Wards
Ward 3 Alderman Wynne: no report
Ward 4 Alderman Wilson: no report
Ward 5 Alderman Holmes: no report
Ward 6 Alderman Tendam: no report
Ward 7 Alderman Grover: no report
Ward 8 Alderman Rainey: she addressed those who voted in favor of the grant for safe
passage and stated that she may move to re-consider the matter at the next meeting
after she talks with some residents; she also reported on the passing of Alderman Gene
Feldman who once served as senior member of the Evanston City Council
Ward 1 Alderman Fiske: she echoed Alderman Rainey’s remarks about the passing of
former Alderman Feldman.
Ward 2 Alderman Braithwaite: no report
Alderman Wilson made a motion to convene into Executive Session. It was seconded.
Meeting adjourned at 10:40 pm.
Respectfully submitted by Elaine Autwell, Deputy City Clerk
2/6/2014 4:46 PM 16 of 448
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 10, 2014
6 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF January 27, 2014
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 1/26/14 $3,217,465.96
(A2) City of Evanston Bills for FY2014 2/11/14 $1,705,553.12
City of Evanston Bills for FY2013 2/10/14 $1,304,684.19
Credit Card Activity for period ending 12/31/13 $ 121,550.19
For Action
(A3.1) Approval of Contract with CS Geologic LLC for Environmental Consulting
Services
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC
(920 Cambridge Drive, Libertyville, IL) in an amount not to exceed $32,000.
Funding will be from the Environmental Compliance Account 7800.62130.
For Action
(A3.2) Approval of an Electricity Supply Agreement for 23 City Owned Facilities
(RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City-owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the
morning of February 10, 2014 which will then be presented to Administration and
Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
Rev. 2/6/2014 4:37:29 PM 17 of 448
(A3.3) Approval of 2014 Fuel Purchase from Palatine Oil Company Incorporated
Staff recommends approval of 2014 fuel purchases in the amount of $950,000
from Palatine Oil Company Incorporated (900 National Parkway, Suite 260,
Schaumburg, IL). Palatine Oil Company is the Suburban Purchasing
Cooperative/Northwest Municipal Conference Bid winner for all grades and types
of fuels that are utilized by City vehicles. Funding is provided from the Fleet
Services Major Maintenance Budget for Automotive Equipment (7710.65035).
The 2014 budget has an approved amount of $1,020,000 of which $950,000 has
been allocated for these types of fuel purchases.
For Action
(A3.4) Approval of Contract Renewal with Wentworth Tire Service for Tire Repair
Services (Bid 12-164)
Staff recommends that City Council authorize the 2nd contract renewal for tire
repair and recapping services for FY2014 in the amount of $25,008 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). Funding is
provided by the FY2014 Tires and Tubes Account (7710.65065), which has a
budgeted amount of $32,500. The $25,008 represents 76.9% of this budgeted
amount.
For Action
(A3.5) Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Staff recommends approval of the purchase of cold patch material for cold
weather street maintenance activities from Peter Baker & Son (1349 Rockland
Road Lake Bluff, IL) in the not to exceed amount of $50,000. Peter Baker & Son
is the successful bid winner from the joint purchase bid let by the Municipal
Partnering Initiative. Funding is provided by the Streets General Fund
(2670.65055) in the amount of $30,000, Water Fund (7115.65051) in the amount
$10,000, and Sewer Fund (7400.65051) in the amount of $10,000.
For Action
(A3.6) Approval of Renewal of Annual Azteca Cityworks Maintenance and Support
Agreement
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term February 21, 2014 through February 20, 2015 with Azteca Systems Inc.
(11075 South State Street, Sandy, UT) for Cityworks work order and service
request management software in the amount of $22,405. Funding is provided by
Utilities Department (Accounts 7125.62340 and 7410.62340) and Public Works
Department (2670.62509). The renewal cost for 2014 reflects zero increase from
the previous year for the same number of licenses.
For Action
Rev. 2/6/2014 4:37:29 PM 18 of 448
(A3.7)Approval of Contract with Chicago Communications LLC for Purchase of
Emergency Tone Alerting System for the Fire Department
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System
from Chicago Communications LLC (200 Spangler Avenue, Elmhurst, IL) in the
amount of $219,815.48. Funding is provided by the Emergency Telephone
System Board’s Equipment Account (5150.65625) with a budget of $297,000.
For Action
(A3.8) Approval of Schafer Consulting Contract Extension
Staff recommends that City Council authorize the City Manager to execute a
change order with Schafer Consulting (34179 Golden Lantern #105, Dana Point,
CA) for Financial Management (FM) and Human Resource/Payroll (HR) software
system support in the amount of $55,000. Funding will be provided by General
Fund salary vacancy savings associated with the IT Application and
Development Manager and the Human Resource Specialist positions.
For Action
(A4) Approval of Change Order No. 1 for Davis Street Water Main & Sewer
Replacement Project (Bid 13-36)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance
penalty due to Bolder Contractors violation of City of Evanston Local
Employment Program (LEP) ordinance 1-17-1(C) 2) for the not-to-exceed
amount of $60,592.43 for completing additional constructions items for the
project (Bid 13-36). This change order will increase the total contract amount
from $2,648,200 to $2,717,792.43. Funding is provided by $58,465.59 from the
Water Fund (Account 733086.65515), and $11,126.84 from the Sewer Fund
(Account 7420.65515). The $9,000 fine will be taken on a pro-rata basis from
each of the above accounts. Prior to this expenditure, there was a total saving of
$174,877 in the Water and the Sewer Funds from the 2013 water main
replacement and sewer improvement projects
For Action
(A5) Resolution 8-R-14, 2014 Motor Fuel Tax (MFT) Street Resurfacing Program
Staff recommends approval of Resolution 8-R-14 authorizing the City Manager to
sign the agreement with the Illinois Department of Transportation (IDOT) for the
2014 MFT Street Resurfacing Program. Funding is provided by the Motor Fuel
Tax Account (5100.65515) in the amount of $1,400,000.
For Action
Rev. 2/6/2014 4:37:29 PM 19 of 448
(A6) Resolution 9-R-14, Illinois Department of Transportation (IDOT) Agreement
for Traffic Signal Upgrades
Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to
sign the standard Illinois Department of Transportation cost participation
agreement for upgrading the traffic signals on the state highways within the City
of Evanston. Funding will be provided by the Capital Improvement Plan (CIP)
(Account 415937.65515) which has $150,000 budgeted for pedestrian safety
improvements.
For Action
IV. ITEMS FOR DISCUSSION
(APW1) Logos on Standpipes
For Discussion
(APW2) Addition of Chapter 31 to Title 3 of the Evanston City Code Regulating
Donation Boxes
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
Rev. 2/6/2014 4:37:29 PM 20 of 448
Administration and Public Works Committee Meeting
Minutes of January 27, 2014
Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Grover, A. Rainey, D. Holmes, P. Braithwaite
MEMBERS ABSENT: C. Burrus
STAFF PRESENT: S. Robinson, G. Farrar, W. Bobkiewicz, M. Lyons, L. Jeschke,
D. Stoneback, J. Maiworm, H. Pirooz, C. Plante, J. Williams-
Kinsel, Chief Eddington, J. Murphy, J. Calderon, R. Voss, T.
Turner, M. Sumar, K. Lookis, S. Ciolek, S. Levine
STAFF ABSENT: L. Gergits, A. Porta, B. Dieter, B. Dorneker, R. Dahal, J. McRae,
Chief Klaiber, E. Thomas-Smith, S. Flax, L. Biggs, J. Nyden
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF QUORUM
A quorum being present, Ald. Rainey called the meeting to order at 6:02 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 13 , 2014.
Ald . Grover moved to approve the minutes of the January 13, 2014 A&PW
meeting as submitted, seconded by Ald. Holmes.
The minutes of the January 13, 2014 meeting were approved unanimously 3-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through 1/12/14 $3,024,436.01
(A2) City of Evanston Bills for FY2014 1/28/14 $1,299,203.94
City of Evanston Bills for FY2013 1/27/14 $2,346,065.84
For Action
Ald. Rainey moved to approve the City of Evanston Payroll (A1) through
1/12/14 seconded by Ald. Grover. The Committee voted 3-0 unanimously to
approve the payrolls.
Ald. Rainey moved to approve the City of Evanston Bills FY2014 through
1/28/14 and City of Evanston Bills FY2013 through 1/27/14, seconded by Ald.
Grover. The Committee voted 3-0 unanimously to approve the bills.
(A3.1) Approval of Professional Services Agreement with CTL Group for the
2014 Church Street and Maple Avenue Garage Inspections (RFP 13-30)
Staff recommends that City Council authorize the City Manager to execute a
DRAFT -
NOT APPROVED
21 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 2 of 10
contract for the 2014 Church and Maple Garage Inspections to CTL Group (5400
Old Orchard Road, Skokie, IL) for a not-to-exceed amount of $103,843. Funding is
provided by the Parking Fund, Account 700509.65515 and Account 700510.65515
with a total 2014 budget of $2,180,000.
For Action
Ald. Holmes moved to recommend that City Council authorize the City Manager
to execute a contract with CTL Group, seconded by Ald. Grover.
Ald. Grover thanked Himayoon Pirooz, Engineering Manager, for the additional
information received today clarifying the inspections are planned maintenance
requests and not extraordinary expenditures.
The Committee voted unanimously 3-0 to recommend execution of the
contract.
(A3.2) Approval of a Contract with Glenbrook Excavating & Concrete, Inc. for
the Water System Improvements – Finished Water Metering Project (Bid 13-69)
Staff recommends that City Council authorize the City Manager to execute a
contract in the amount of $488,494 to Glenbrook Excavating & Concrete, Inc. (1350
N. Old Rand Road, Wauconda, IL) for the Water System Improvements – Finished
Water Metering Project. Funding is provided by the Water Fund, Capital
Improvement Account 733105, which has a FY 2014 budget allocation of $950,000.
For Action
Ald. Rainey moved to recommend that City Council authorize the City Manager
to execute a contract with Glenbrook Excavating & Concrete, Inc., seconded by
Alderman Grover.
The Committee voted unanimously 3-0 to recommend execution of the
contract.
(A3.3) Approval of Contract with Elevator Inspection Services for City of
Evanston-Elevator Inspection Program (Joint RFP 13-68 City of Evanston and
Village of Skokie)
Staff recommends City Council authorization for the City Manager to execute a
contract for elevator inspection, elevator plan review and direct billing services with
Elevator Inspection Services Co., Inc., (745 McClintock Drive, Suite 235, Burr Ridge,
IL). This will be a joint contract for services with the Village of Skokie. The proposed
contract term is for a period of three years from the commencement date. After the
initial term, there shall be two (2) additional one-year options to renew. Funding is
provided by the General Fund Account 2126.62425 with a FY2014 budget of
$68,425.
For Action
Ald. Grover moved to recommend that City Council authorize the City Manager
to execute a contract with Elevator Inspection Services Co., Inc., seconded by
Ald. Holmes.
At Ald. Rainey’s inquiry, Jeff Murphy, Building and Inspection Manager, explained
that the City charges for elevator inspections. We also perform plan review and bi-
annual inspections for City and customer elevators.
22 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 3 of 10
Ald. Grover pointed out that because this is a joint contract with the Village of Skokie
it is hard to quantify actual savings for the City. Mr. Murphy explained that the
largest savings will come in the form of reducing staff time to be reallocated to
perform front line customer service at the permits desk. Another factor in savings is
that direct billing will be provided through EIS.
After discussion, the Committee voted unanimously 3-0 to recommend
execution of the contract.
(A3.4) Approval of Temporary Staffing Agreement with Terillium Inc., for New
World IT Implementation Support
Staff recommends City Council authorize the City Manager to enter into a contract
with Terillium Inc., 201 E 5th Street, Cincinnati, OH, for JD Edwards’s data and
administrative support in the amount of $18,600 for six (6) months from January 1,
2014 to June 30, 2014. Funding is provided by General Fund vacancy savings from
the resignation of the Application and Development Manager.
For Action
Ald. Holmes moved to recommend authorizing the City Manager to enter into a
contract with Terillium, Inc., seconded by Ald. Grover.
The Committee voted unanimously 3-0 to recommend approval of the contract.
(A3.5) Approval of Sole Source Renewal of Motorola Agreement for 911 Center
Staff recommends that City Council authorize the City Manager to renew the annual
single source service agreement with Motorola, Inc. (1309 East Algonquin Road.,
Schaumburg, IL) for the amount of $77,092.92. The Agreement is effective from
January 1, 2014 through December 31, 2014. Funding is provided by Emergency
Telephone System Account 5150.62509 with a total budget of $222,340.
For Action
Ald. Grover moved to recommend authorizing the City Manager to renew the
annual single-source service agreement with Motorola, seconded by Ald.
Holmes.
The Committee voted unanimously 3-0 to recommend approval of the contract.
(A3.6) Approval of Emergency Repair of Three (3) Elevators at Sherman
Parking Garage
Transportation and Parking Committee and staff recommend approval of emergency
repairs of three (3) elevators at the Sherman Plaza Garage in the not-to-exceed
amount of $108,923.49 by ThyssenKrupp Elevator Americas (355 Eisenhower Lane
South, Lombard, IL). Funding will be provided by the Parking Fund Account
700506.65515.
For Action
Ald. Holmes moved to recommend approval of emergency repairs at Sherman
Plaza Garage, seconded by Ald. Grover.
At Ald. Rainey’s inquiry, Assistant City Manager Lyons stated that there is no
insurance liability on the condo association. He explained that a portion of the not-to-
23 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 4 of 10
exceed amount could have been handled earlier in the year. The emergency
purchase amount has actually dropped to approximately $67,000 due to the usage of
the maintenance contract provision. The elevator pit filled with water and froze. All of
the electrical below the pit was no longer covered under the maintenance contract as
that is not considered normal wear and tear. The City is self-insured and will replace
the necessary parts at our cost.
At Ald. Rainey’s inquiry, Assistant City Manager Lyons does not believe that the
elevators are covered under the shared agreement, but he will confirm if Sherman
Plaza holds any liability. The City is responsible for the southwest elevators and the
condo association is responsible for the northeast bank of elevators.
Currently, there is only one operational elevator. Rickey Voss, Parking/Revenue
Manager, is back in town and working on the completion of the repairs.
After discussion, the Committee voted unanimously 3-0 approval of the
emergency repairs.
(A3.7) Approval of Single Source 6-Ton Truck Mounted Hot Asphalt Patcher
Repair Expense
Staff recommends pre-approval of expenses associated with the required repairs of
this six (6)-ton truck mounted Hot Asphalt Patcher unit, # 629 in the amount of
$22,786.36 from Spaulding Manufacturing Incorporated (5366 East Street, Saginaw,
MI). Spaulding is the manufacturer of this equipment. Funding is provided from the
FY 2014 Fleet Services Material to Maintain Autos Account 7710.65060. This
expense totals 2.3% of the $950,000 budgeted for this type of service.
For Action
Ald. Grover moved to recommend pre-approval of the expenses associated
with the required repairs of the Hot Asphalt Patcher unit, seconded by Ald.
Holmes.
At Ald. Rainey’s inquiry, Jim Maiworm, Assistant Director of Public Works –
Operations and Maintenance, explained that the attachment has a heating element
designed to keep 6-8 tons of asphalt at temperature during transport from the asphalt
plant. It gives us the ability to do a lot more asphalt work either early or late in
season.
This truck minimizes labor because it has some automated features that reduces the
amount of effort needed to move the asphalt during patching.
At Ald. Grover’s inquiry, Mr. Maiworm confirmed that the manufacturer is the only
company that can repair this vehicle.
After discussion, the Committee voted unanimously 3-0 to pre-approve the
expenses.
24 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 5 of 10
(A3.8) Approval of Emergency Rental of Snow Hauling Equipment
Staff recommends approval of an emergency rental of two (2) semi-trucks and
drivers to support snow removal operations from January 3, 2014 through January 8,
2014 from K.L.F. Trucking (2300 W. 167 Street, Markham, IL) for $54,093.75. The
City does not budget specifically for rental of emergency hauling equipment. This
item will be charged to account 2680.62375 in the Snow and Ice Control Business
Unit.
For Action
Ald. Holmes moved to recommend approval of an emergency rental of two
semi-trucks and drivers to support snow removal operations from January 3,
2014 through January 8, 2014, seconded by Ald. Grover.
At Ald. Rainey’s inquiry, Director Robinson explained that the City is running out of
temporary storage for snow once it has been removed. Snow removed from the north
side of the City is being taken to Lovelace Park, south side snow is taken to James
Park and downtown snow is transported back to the Service Center. Once
temporarily stored, the snow melter melts the snow.
Ald. Rainey has received complaints from residents of covered trucks filled with snow
driving down Dodge past James Park. Director Robinson responded that covered
trucks also bring salt to the City.
At Ald. Grover’s inquiry, Director Robinson explained that we are charged a premium
hourly rate for the emergency rental of semi-trucks and a driver.
After discussion, the Committee voted unanimously 3-0 to recommend
approval of the emergency rental.
(A4) Approval of 2013 Change Order No. 1 for the Purchase of Salt
Staff recommends approval of Change Order No. 1 in the amount of $70,128.19 for
the purchase of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) for
salt purchased in 2013. Funding will be provided by the Snow and Ice Control Fund
account 2680.65015.
For Action
Ald. Grover moved to recommend approval of Change Order No. 1 for the
purchase of rock salt from Morton Salt, seconded by Ald. Holmes.
At Ald. Rainey’s inquiry, Director Robinson explained that the City does not use sand
during snowstorms because it does not melt the snow. Also, sand creates problems
in the sewer system.
The Committee voted unanimously 3-0 to approve Change Order No. 1.
(A5) Resolution 4-R-14, Utility and Wheel Tax Donation Policy
Staff recommends that City Council approve Resolution 4-R-14, Utility and Wheel
Tax Donation Policy, which permits the City of Evanston to solicit donations from
individuals, community groups and businesses via Utility Bills and Wheel Tax
Applications to fund designated City of Evanston charitable entities only.
25 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 6 of 10
For Action
Ald. Holmes moved to recommend approval of Resolution 4-R-14, which
permits the City to solicit donations to fund designated City of Evanston
charitable entities only, seconded by Ald. Grover.
The 2014 donations solicitation schedule includes the Mayor’s Summer Youth
Employment Program, Evanston Trees and Police and Fire Foundation.
Jonathan Williams-Kinsel, ICMA Fellow, clarified at the recommendation of the Rules
Committee, the 3 check boxes will indicate donations in the amount of $10, $15 or
$20, as well as a blank for “other donation amount.”
The Committee voted unanimously 3-0 to approve Resolution 4-R-14.
(A6) Resolution 6-R-14, to Provide for the Consideration of Complete and
Green Network Approach in Construction Projects within the Public Right-of-
Way and Public Spaces
Staff recommends City Council approval of Resolution 6-R-14 to provide for the
consideration of complete and green network approach in construction projects
within the public right-of-way and public spaces.
For Action
Ald. Grover recommended approval of Resolution 6-R-14 provide for the
consideration of complete and green network approach in construction
projects within the public right-of-way and public spaces, seconded by Ald.
Holmes.
Ald. Grover expressed concern of the five enumerated exceptions in the policy. She
proposed to amend the policy by removing exception 5 and revising exception 2 to
read: “Existing structures or corridors do not allow for implementation of
Complete and Green Network elements.”
Ald. Rainey is opposed to the change. She requested the amendment in writing
before the Council meeting.
Director Robinson pointed out that the purpose of this policy is to increase the City’s
scoring potential for grant applications.
The Committee voted 2-1 to recommend approval of the amendment to
Resolution 6-R-14 with Ald. Rainey opposed.
(A7) Resolution 7-R-14, In Support of the City of Evanston and School District
65 Safe Routes to School Program
Staff recommends City Council approval of resolution 7-R-14 authorizing the
submittal of a grant application to the Illinois Department of Transportation (IDOT),
for the 2014 Safe Route to School (SRTS) program. An approved grant will pay for
80% of the cost for the installation of 20 Electronic Vehicle Speed Feedback signs.
The local portion of the project cost ($22,000) will be provided by the 2014 CIP
Pedestrian “Safety-Pavement Markings-Street Lights Fund” which has a budgeted
amount of $150,000.
26 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 7 of 10
For Action
Ald. Holmes moved to recommend adoption of Ordinance 7-O-14 authorizing
the submittal of a grant application to IDOT for the 2014 Safe Route to School
program, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to recommend adoption of Ordinance 7-
O-14.
(A8) Ordinance 1-O-14, Proposed Amendments and Revisions to Title 9,
Chapter 1, Section 13, Title 9, Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-O-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9, Chapter
5, General Offenses (amendments, revisions and deletions); Tittle 9, Chapter 1,
Section 13, Offenses Against Public Officers (moved from 9-5-18); and, Title 9,
Chapter 16, Panhandling and Soliciting (no changes or edits being made, just being
moved from Section 9-5-25).
For Introduction
Ald. Grover moved to adopt Ordinance 1-O-14, seconded by Ald. Holmes.
Grant Farrar, Corporation Counsel, has researched how other jurisdictions address
some of the issues included in the ordinance, specifically the noise portion. With
respect to the noise code, police and residents need clarification in determining
possible violations for enforcement purposes.
Mr. Farrar pointed out one of the major issues in noise violations is time of the
occurrence. The prima facie violation for certain noise at certain times was left in
place from the original Code. If a violation is assessed, the burden of proof shifts to
the person that received the ticket to produce proof that there is no violation.
He went on to explain that there can be confusion of whether the violation can occur
at specific times. He asked for input from Council regarding the policy change. The
options are: a) Leave the current Code as is with the prima facie violation; or b)
Revise it to read that a noise at any time based upon these specified standards is a
violation.
Mr. Farrar explained that the revisions are comprehensive in scope, but hopes the
staff transmittal memo gives a detailed overview.
PUBLIC COMMENT
Gregg Pasternack, 542 Michigan Ave., Unit 1, described his issue with a neighbor
across the street. His neighbor plays his saxophone as well as his record player very
loudly through speakers set up on his front porch. Mr. Pasternack and his wife both
work from home and their office faces the neighbor’s porch. His wife listens to, edits
and writes music and the noise interferes with her work. There has been no direct
resolution and the police have been called on several occasions.
The Pasternack’s were informed that between the hours of 7am and 10pm the
neighbor is allowed to play music. He asked Council for clarification of the Code.
His suggestion is to add a line to the current Code to read something like: “As long
27 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 8 of 10
as the operation or use of any radio, musical instrument, television, smartphone,
computer, tablet or other machine or device for producing or reproducing sound
does not violate the above restrictions it may occur between the hours of…”
Mr. Pasternack also requested that the word “frequency” be added to the list of
standards considered when determining whether a violation has occurred. He
explained that his neighbor plays his music for hours at a time and disturbs their
peace and ability to work.
At Ald. Holmes’ inquiry, Mr. Farrar explained that the quality of life affected by the
distance of the noise is a generally understood standard but not currently codified.
The revision contains language in the prima facie section that state a distance of 25
feet from the location. The restriction section clearly states “playing, using operating
or permitting to be played, used or operated, at any time… disturbs peace, quiet
and comfort of the neighboring inhabitants.”
At Ald. Grover’s inquiry, Mr. Farrar explained the prima facie language and hours in
the text box on page 143 of the packet will be removed and condensed. Ald. Grover
is interested in for clarification for resident interpretation and police enforcement.
Ald. Rainey asked Mr. Farrar if both Property Standards and EPD can enforce the
ordinance. Mr. Farrar responded that this is typically enforced by the police
department as they have the authority to write tickets. However, Property Standards
are not precluded from issuing a citation.
Mr. Farrar will present the amended version of the ordinance for action at the
February 10, 2014 meeting. He will highlight the amendment in the transmittal
memo, reflect it in the body of the proposed ordinance and explain the purpose for
the amendment.
The Committee voted unanimously 4-0 to introduce Ordinance 1-O-14 with the
amendment.
(A9) Ordinance 17-O-14, Decreasing the Number of Class F Liquor Licenses
for Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1137
Staff recommends City Council adoption of Ordinance 17-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing the
number of authorized Class F liquor licenses from nine (9) to eight (8), due to the
closing of Dominick’s Finer Foods, 2748 Green Bay Road.
For Introduction and Action
(A10) Ordinance 18-O-14, Decreasing the Number of Class F Liquor Licenses
for Dominick’s Finer Foods, LLC d/b/a Dominick’s Finer Foods - #1700
Staff recommends City Council adoption of Ordinance 18-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, by decreasing the
number of authorized Class F liquor licenses from eight (8) to seven (7), due to the
closing of Dominick’s Finer Foods, 1910 Dempster Street.
For Introduction and Action
28 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 9 of 10
Ald. Holmes moved to adopt Ordinances 17-O-14 and 18-O-14 due to the
closing of Dominick’s Finer Foods, seconded by Ald. Grover.
The Committee voted unanimously 4-0 to suspend the rules and recommend
adoption of Ordinances 17-O-14 and 18-O-14.
(A11) Ordinance 20-O-14, Amending Building Permit Fees
Staff recommends City Council approval of Ordinance 20-O-14 which will increase
City of Evanston Building Permit Fees by $1.50 per $1,000 (from $12.00 to $13.50)
for permits over $20,000 in construction value up to $1 million, and $2.50 per $1,000
(from $15.00 to $17.50) for permits over a $1 million. There will be no increase for
permits with construction value under $20,000. This increase was approved as a
revenue enhancement item for the FY 2014 Budget and will take effect February 1,
2014 if adopted on January 27, 2014. Request suspension of the Rules for
introduction and action on January 27, 2014.
For Introduction and Action
Ald. Braithwaite moved to recommend approval of Ordinance 20-O-14 to
increase City of Evanston building permit fees, seconded by Ald. Grover.
Ald. Rainey commented that any construction value under $20,000 are not affected
by this ordinance and those fees will not change.
The Committee voted unanimously 4-0 to suspend the rules and recommend
adoption of Ordinance 20-O-14.
IV. ITEMS FOR DISCUSSION
(APW1) Security Netting/Fencing for Parking Decks
Assistant City Manager Lyons presented a brief memo regarding research of
security netting and fencing based on jumping incidents that occurred at two parking
decks in November 2013. There is the ability to change the exterior of the façade or
the top levels of the Sherman and Maple decks.
The cost for netting is substantially higher than fencing. Fencing would provide a
barrier to prevent someone from jumping. Netting would catch a person after they
have attempted to jump.
Ald. Rainey asked what other parking garages are doing about this issue. She
added that she does not support netting or fencing at the parking decks.
Ald. Grover suggested posting signage or helpline numbers as an interim measure
for those in distress. She mentioned there were two attempts at Simpson and Green
Bay. She is not sure that the parking garages present the largest risk for the City.
However, she is interested in preventing people from injuring themselves.
Assistant City Manager Lyons discussed fatal jumping incidents at Cornell University
in Ithaca, NY over the past two decades. There were years of discussion and quite a
bit of community involvement prior to taking any measures on a capital level. As a
29 of 448
Administration and Public Works Committee Meeting
Minutes of 1-27-14
Page 10 of 10
first step, he suggested working with Northwestern and the community to heighten
awareness and work on signage around the City. He added that training of building
staff is a step toward prevention.
Ald. Grover supports the idea of talking to Northwestern to find out how they are
reaching its students who might be at risk.
Ald. Holmes felt that community education is the route to use rather than fencing or
netting. She is not in support of either right now.
Ald. Rainey requested the total number of suicides in Evanston and when they are
taking place.
Follow up research will be presented at the Off-Committee meeting. Ald. Holmes
suggested discussing this issue with the Mental Health Board as well. Assistant City
Manager Lyons agreed to return with a follow up report.
VI. COMMUNICATIONS
There were no communications.
VII. ADJOURNMENT
Ald. Rainey moved to adjourn, seconded by Ald. Holmes.
The Committee voted unanimously 4-0 to adjourn. The meeting was adjourned
at 6:59p.m.
Respectfully submitted,
Janella Hardin
30 of 448
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Shannon Sheriff, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 6, 2014
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2014 the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – January 13, 2014 through January 26, 2014 $3,217,465.96
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – February 11, 2014
FY: 2014 $1,705,553.12
General Fund Amount – Bills list $ 140,387.94
General Fund Amount – Supplemental list $ 1,971.75
General Fund Total: $ 142,359.69
FY: 2013 $1,304,684.19
General Fund Amount – Bills list $423,732.49
General Fund Amount – Supplemental list $ 0.00
General Fund Total: $423,732.49
TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,227,703.27
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period End November 30, 2012 $ 111,700.60
Credit Card Activity – Period Ending December 31, 2013 $ 121,550.19
Attachments: Bills Lists, December Credit Card Transactions
For City Council meeting of February 10, 2014 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
31 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #12-31354 1,933.00
100.22700 LEE, MIKE 05521520-02-REFUND WATER/SEWER 80.06
100.21639 EYE MED VISION CARE MONTHLY INVOICE 2,843.81
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 19,832.17
100.21640 GUARDIAN MONTHLY INVOICE 14,040.10
100.21640 METLIFE SMALL BUSINESS CENTER MONTHLY INVOICE 19,118.42
57,847.56
1505 CITY MANAGER
1505.62360 ALLIANCE FOR INNOVATION, INC.MEMBERSHIP 3,900.00
3,900.00
1510 CITIZEN ENGAGEMENT
1510.65095 OFFICE DEPOT OFFICE SUPPLIES 41.78
41.78
1705 LEGAL ADMINISTRATION
1705.62509 EX, MITCHELL C.HEARING OFFICER 1,560.00
1705.62509 BRUNNER, SUSAN D HEARING OFFICER 2,730.00
1705.65010 WEST GROUP PAYMENT CTR LAW REPORT 86.00
1705.62509 GREENSPAN, JEFFREY D HEARING OFFICER 2,100.00
1705.62345 FEDERAL EXPRESS CORP.SHIPPING 35.04
1705.62509 HANSEN, ANJANA HEARING OFFICER 1,050.00
7,561.04
1905 ADM.SERVICES- GENERAL SUPPORT
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,320.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 1,320.00
1905.62185 ACCOUNTEMPS COLLECTION COORDINATOR 825.00
3,465.00
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 57.06
1910.52010 MARSHALL, CHARLES REFUND-DUP PYMNT WHEEL TAX 75.00
1910.52010 POULOS, SUZANNE REFUND-PET TAG 10.00
1910.65045 BORDEN DECAL CO.EVANSTON-BASIC CITY STICKER 395.00
1910.52010 ROEDER, MIMI REFUND-PET TAG 10.00
1910.52010 DESTEFANO, GREGORY REFUND-OVERPAID WHEEL TAX 75.00
1910.52010 SHAVER, JAMES REFUND-OVERPAYMENT 37.50
1910.52010 GAMBLIN, MARTHA REFUND-OVERPAYMENT 38.00
1910.52010 KIDDER, NANCY REFUND-OVERPAYMENT 75.00
1910.52010 VILLAS, CHRISTINE REFUND-OVERPAYMENT 75.00
1910.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 2,431.67
1910.52010 LEVIN, STEVEN REFUND-WHEEL TAX 75.00
1910.52010 AARON, TODD REFUND-RETURN OF DOG TAG 10.00
1910.52010 ELDER, GEORGE REFUND-OVERPAYMENT 10.00
1910.52010 FITZPATRICK, ANNE B.REFUND-WHEEL TAX-SOLD VEHICLE 37.50
1910.51600 STEVENSON, DON / DISTRICT 65 PERMIT REFUND # 31 & 32 72.00
1910.52010 WATSON, CARMEN REFUND-SEINOR-PD FULL PRICE 37.50
3,521.23
1 *ADVANCED PAYMENT32 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1920 FINANCE DIVISION - ACCOUNTING
1920.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
39.00
1925 FINANCE DIVISION - PURCHASING
1925.62185 ACCOUNTEMPS PURCHASING SPECIALIST 1,104.32
1925.62185 ACCOUNTEMPS PURCHASING SPECIALIST 543.53
1,647.85
1929 HUMAN RESOURCE DIVISION
1929.62160 THEODORE POLYGRAPH SERVICE EMPLOYMENT TESTING 135.00
1929.62160 THEODORE POLYGRAPH SERVICE RECRUITMENT TESTING-FIRE 405.00
1929.62160 THEODORE POLYGRAPH SERVICE EMPLOYMENT TESTING 135.00
1929.62160 THEODORE POLYGRAPH SERVICE EMPLOYMENT TESTING-FIRE 810.00
1929.62509 EAP CONSULTANTS, INC.MONTHLY INVOICE 988.20
1929.62295 IPELRA EMPLOYMENT LAW SEMINAR 720.00
3,193.20
1941 PARKING ENFORCEMENT & TICKETS
1941.52505 AMERICAN TRAFFIC SOLUTIONS 700480916 DUPLICATE PAYMENT 10.00
1941.52505 OKOON, JEFFREY 700480916-DUPLICATE PAYMENT 15.00
1941.52505 CASSIDY, ROBERT REFUND-DUPLICATE PAYMENT 30.00
55.00
2120 HOUSING REHABILITATION
2120.62345 EQUIFAX CREDIT MONITORING SERVICE 5.74
2120.62360 AMERICAN ASSOCIATION OF NOTARY RENEWAL-NOTARY STAMP 30.90
2120.62360 PARTIKA, THEODORE REIMBURSEMENT-CERTIFICATIONS 80.00
116.64
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 25.00
2126.62360 ILLINOIS ASSOC. OF CODE ENFORCE. MEMBERSHIP 25.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 25.00
2126.62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 890.00
965.00
2205 POLICE ADMINISTRATION
2205.68205 NATIONAL AWARD SERVICES INC AWARD 93.00
2205.62360 RING, MARIANNE CONSULTING 1,020.00
1,113.00
2210 PATROL OPERATIONS
2210.65095 LYNN PEAVEY COMPANY EVIDENCE SUPPLIES 1,735.30
1,735.30
2260 OFFICE OF ADMINISTRATION
2260.62295 REZA, IVAN MEALS-GANG ENFORCEMENT 75.00
2260.62295 O'BRIEN, SEAN MEALS-GANG ENFORCEMENT 75.00
150.00
2280 ANIMAL CONTROL
2280.65125 HILLS PET NUTRITION SUPPLIES-ANIMAL SHELTER 473.01
2280.65085 ALARM DETECTION SYSTEMS, INC. ALARM-ANIMAL SHELTER 169.41
642.42
2 *ADVANCED PAYMENT33 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305 FIRE MGT & SUPPORT
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 51.56
2305.65095 OFFICE DEPOT OFFICE SUPPLIES 366.65
2305.62360 VILLAGE OF SKOKIE ANNUAL DRILL TOWER MAINT.15,450.00
2305.65070 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 93.50
2305.62518 THYSSENKRUPP ELEVATOR ELEVATOR SERVICE 586.80
2305.65020 ILLINOIS FIRE STORE TURNOUT PPE 574.45
2305.62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATION 475.00
2305.65020 AIR ONE EQUIPMENT UNIFORMS 335.00
17,932.96
2315 FIRE SUPPRESSION
2315.65040 STATE CHEMICAL MFG CO.JANITORIAL SUPPLIES 929.99
2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 450.46
2315.65075 PHYSIO-CONTROL, INC.MEDICAL SUPPLIES 381.00
2315.65085 MUNICIPAL EMERGENCY SERVICES REPAIR PARTS 270.25
2315.65040 LAPORT INC JANITORIAL SUPPLIES 229.90
2315.62295 ILLINOIS FIRE CHIEFS ASSOC. FIRE OFFICER TRAINING 3,450.00
2315.62360 GLFAM, GREAT LAKES FIRE MEMBERSHIP 100.00
2315.65625 W S DARLEY & CO SMALL TOOLS 813.11
2315.62295 AMBOY FIRE PROTECTION DISTRICT FIRE OFFICER TRAINING 200.00
2315.62295 ILLINOIS FIRE CHIEFS ASSOC. OFFICER TRAINING 1,725.00
8,549.71
2407 HEALTH SERVICES ADMIN
2407.62360 ILLINOIS ASSOC. OF PUBLIC MGMT. MEMBERSHIP 700.00
700.00
2630 TRAFFIC ENGINEERING
2630.62210 MSF GRAPHICS, INC.PERMIT HANG TAGS-EVANSTON 1,497.00
1,497.00
2655 PARKS & FORESTRY MAINT & OPER
2655.65070 REINDERS, INC.WINDSHIELD 1,230.50
1,230.50
2667 CIVIC CENTER SERVICES
2667.62245 COMCAST CABLE UTILITIES 40.04
2667.65050 GARVEY'S OFFICE PRODUCTS 131 GUEST CHAIRS FOR PARASOL 9,928.90
9,968.94
3030 CROWN COMMUNITY CENTER
3030.62505 LATOUR,THERESA FACE PAINTING SERVICES 150.00
150.00
3035 CHANDLER COMMUNITY CENTER
3035.62507 CLASSIC BOWL PEEWEE WINTER CAMP 12/30 108.00
3035.62507 CLASSIC BOWL ULTIMATE ADVENTURE FIELD TRIP 52.00
3035.62507 CLASSIC BOWL ULTIMATE ADVENTURE FIELD TRIP 120.00
3035.62507 CLASSIC BOWL PEEWEE SPORTS WINTER CAMP 120.00
3 3035.62507 PUTTING EDGE ULTIMATE ADVENTURE FIELD TRIP 90.00
3 3035.62507 POSITIVE CONNECTIONS, INC. ULT ADVENTURE FT BUS 242.00
3035.62507 POSITIVE CONNECTIONS, INC. PEEWEE SPORTS CAMP FT BUS 110.00
3035.62507 LASER QUESTULT ADVENTURE WINTER CAMP 154.00
3 3035.62507 NICKEL CITYULT ADVENTURE WINTER CAMP 109.00
1,105.00
3040 3040 FLEETWOOD JOURDAIN COM CT
3040.62518 ADT SECURITY SYSTEMS ALARM SERVICES 1,366.10 1105.00
1,105.00
3 *ADVANCED PAYMENT34 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3040.62510 METELOUS, RODNEY BASKETBALL CLINIC INSTRUCT 200.00
1,566.10
3055 LEVY CENTER SENIOR SERVICES
3055.62505 PLACE, TIMOTHY TEACH 1 WEEK BALLROOM DANCE 510.00
3055.62505 COMPUTER TRAINING & SUPPORT COMPUTER TRAINING 320.00
3055.65110 CITY OF EVANSTON - PETTY CASH PETTY CASH REIMBURSEMENT 394.95
3055.62505 KASPIK, ARLENE M SQUARE DANCE INSTRCTION 588.00
3055.62210 QUARTET COPIES POSTER FLYER PRINTING 160.00
3055.62505 JANKIEWICZ, MALGORZATA 8 WEEK BEADING CLASS 344.00
3055.62360 ILLINOIS ASSOC. OF LONG TERM CARE MEMBERSHIP 60.00
3055.62505 KOLAKOWSKI, DONALD ECT DIRECTOR SPRING 14 1,300.00
3055.62505 BARON, ALLIE ECT ASSIST DIRECTOR SPRING 14 600.00
3055.62509 TEE JAY SERVICE COMPANY ADA DOOR MAINTENANCE 335.00
3055.62210 ALLEGRA PRINT & IMAGING LEVY CENTER NEWSLETTER 591.00
5,202.95
3095 CROWN ICE RINK
3095.65080 COCA-COLA ENTERPRISES LAKESHORE VENDING 289.44
3095.62375 JEAN'S GREENS, INC.PLANT SERVICE 100.00
3095.62495 ANDERSON PEST CONTROL PEST MANAGEMENT 79.00
3095.65050 SUBURBAN PROPANE PROPANE CYLINDER RENTAL 29.95
3095.65110 RIEDELL SHOES INC.RIEDELL RENTAL SKATES 5,356.80
3095.62245 JORSON & CARLSON BLADE SHARPENING 35.49
3095.65080 COCA-COLA ENTERPRISES LAKESHORE VENDING RESALE 370.08
6,260.76
3720 CULTURAL ARTS PROGRAMS
3720.62210 ON TRACK FULFILLMENT INC.POSTCARD PRINTING 130.00
3720.62490 THORN RIDGE STUDIOS BEST IN GLASS LKSHR ARTS 100.00
230.00
140,387.94
00220 CD LOAN FUND
5280 CD LOAN
5280.65535 VALUE REMODELING INC CASE#0000000012 6,800.00
6,800.00
6,800.00
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.65095 OFFICE DEPOT OFFICE SUPPLIES 108.87
108.87
108.87
00320 DEBT SERVICE FUND
5727 2004 GO BONDS
5727.62350 WELLS FARGO BANK BOND 2004 250.00
4 *ADVANCED PAYMENT35 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
250.00
5728 2004B GO BONDS
5728.62350 WELLS FARGO BANK SERIES 2004B 250.00
250.00
500.00
00415 CAPITAL IMPROVEMENTS FUND
415857 STREET RESURFACING
415857.65515 GRABER MFG, INC. PURCHASE 162 BIKE RACKS 19,976.48
19,976.48
19,976.48
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.62431 GARDA CL GREAT LAKES, INC.MONTHLY INVOICE 1,400.73
7005.53450 STEVENSON, DON / DISTRICT 65 PERMIT REFUND # 31 & 32 69.00
7005.53445 STEVENSON, DON / DISTRICT 65 PERMIT REFUND # 31 & 32 69.00
1,538.73
7015 PARKING LOTS & METERS
7015.62245 TOTAL PARKING SOLUTIONS, INC. PAY STATION/WEB OFFICE 3,120.00
7015.62375 CHICAGO TRANSIT AUTHORITY MONTHLY RENT LOT 19 990.00
4,110.00
7025 CHURCH STREET GARAGE
7025.53515 RALPH, JASON ACCESS CARD REFUND 25.00
7025.53515 SHAKON, TESSA ACCESS CARD REFUND 25.00
7025.53515 MAHONEY, DONNA ACCESS CARD REFUND 25.00
7025.53515 MOSCO, CHRISTOPHER ACCESS CARD REFUND 25.00
7025.53515 ONG, ERIC ACCESS CARD REFUND 25.00
7025.53515 SCHWARTZ, SAMUEL ACCESS CARD REFUND 25.00
7025.53515 MOORE, SCOTT ACCESS CARD REFUND 25.00
7025.53515 JOHNSON, JANE T.ACCESS CARD REFUND 25.00
7025.53515 MAHONEY,MARCIA ACCESS CARD REFUND 25.00
7025.53515 MODI,KRISN ACCESS CARD REFUND 25.00
7025.53515 CHEN, YIZHOU ACCESS CARD REFUND 25.00
7025.53515 LARSON,JODI ACCESS CARD REFUND 25.00
7025.53515 HENDERSON,HEDI ACCESS CARD REFUND 25.00
7025.53515 PUCK, SANIE LISA ACCESS CARD REFUND 25.00
7025.53515 THE HOMESTEAD HOTEL ACCESS CARDS MULTIPLE REFUNDS 250.00
7025.53515 NEWMAN, HANNAH ACCESS CARD REFUND 25.00
7025.53515 SIPEK, SARAH ACCESS CARD REFUND 25.00
7025.53515 FOUND INVESTMENTS ACCESS CARD REFUND 25.00
7025.53515 CLARKE, WADE ACCESS CARD REFUND 25.00
7025.53515 MATHER LIFEWAYS ACCESS CARD REFUND 25.00
7025.53515 BEAULIEU, JOSEPH ACCESS CARD REFUND 25.00
7025.62509 REVCON TECHNOLOGIES, INC.CHURCH ST SELF PK MAINTENANCE 1,590.00
7025.53515 GAFFNEY, JOHN ACCESS CARD REFUND 25.00
7025.53515 TANSEY, THEODORE ACCESS CARD REFUND 25.00
2,390.00
7036 SHERMAN GARAGE
5 *ADVANCED PAYMENT36 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.53515 CEJA, SOFIA ACCESS CARD REFUND 25.00
7036.53515 GUTT, SARA ACCESS CARD REFUND 25.00
7036.53515 STREICH, DANA ACCESS CARD REFUND 25.00
7036.53515 KARKER, GAURAV ACCESS CARD REFUND 25.00
7036.53515 PANALKAR, AMIT ACCESS CARD REFUND 25.00
7036.53515 DUBE, ANIRUDH ACCESS CARD REFUND 25.00
7036.53515 ACEVEDO, AMANDA ACCESS CARD REFUND 25.00
7036.53515 LOPES, MARIA CECILIA ACCESS CARD REFUND 25.00
7036.53515 BEYER, JACQUELYN ACCESS CARD REFUND 25.00
7036.53515 BROWN, CHERYL ACCESS CARD REFUND 25.00
7036.53515 SCHICKLER, HOWARD ACCESS CARD REFUND 25.00
7036.53515 MARTIN, KIMBERLY ACCESS CARD REFUND 25.00
7036.53515 ALLEN, PHILIP ACCESS CARD REFUND 25.00
7036.53515 ZHANG, OINGYUAN ACCESS CARD REFUND 25.00
7036.53515 SHAH, KINNAR ACCESS CARD REFUND 25.00
7036.53515 BURCAR, KYLE ACCESS CARD REFUND 25.00
7036.53515 BRONNIMANN, NICOLE ACCESS CARD REFUND 25.00
7036.53515 MULROY, MIKE ACCESS CARD REFUND 25.00
7036.53515 RENFRO, KEMBERLY ACCESS CARD REFUND 25.00
7036.53515 SUBA, LISA ACCESS CARD REFUND 25.00
7036.53515 MUNOZ, JOE ACCESS CARD REFUND 25.00
7036.62509 SIMPLEX GRINNELL REPAIR ELEVATORS-WATER DAMAGE 1,479.71
7036.53515 KUTA, STEPHANIE ACCESS CARD REFUND 25.00
7036.53515 EYAN-MARTIN, RORY K.ACCESS CARD REFUND 25.00
7036.53515 MILLER, MICHAEL ACCESS CARD REFUND 25.00
7036.53515 THAYER, CHARLOTTE ACCESS CARD REFUND 25.00
7036.53515 MARKS, CATHERINE A.ACCESS CARD REFUND 25.00
7036.53515 DENTON, STEPHEN ACCESS CARD REFUND 25.00
7036.53515 LEE, PHILIP ACCESS CARD REFUND 25.00
7036.53515 JENNINGS REALTY, INC ACCESS CARD REFUND 25.00
7036.53515 LUX, H.ACCESS CARD REFUND 25.00
7036.53515 HAZLEY, DONNA ACCESS CARD REFUND 25.00
7036.53515 TROTTER, JASON ACCESS CARD REFUND 25.00
7036.53515 ZHANG, FAN ACCESS CARD REFUND 25.00
7036.53515 YEHUDAH, NASHONE ACCESS CARD REFUND 25.00
7036.53515 POTTERFIELD, RUSSEL ACCESS CARD REFUND 25.00
7036.53515 CHEN, SHIHAI ACCESS CARD REFUND 25.00
7036.53515 FINKE, MARY BETH ACCESS CARD REFUND 25.00
7036.53515 GOLDSTEIN, MILLY ACCESS CARD REFUND 25.00
7036.53515 TIAN, XU ACCESS CARD REFUND 25.00
7036.53515 ZEMKE, ELIZABETH ACCESS CARD REFUND 25.00
7036.53515 ELIZONDO, ANGIE ACCESS CARD REFUND 25.00
7036.53515 WANG, BAO ACCESS CARD REFUND 25.00
7036.53515 GLOVATCHI, ROBERT ACCESS CARD REFUND 25.00
7036.53515 MEEK, ADAM ACCESS CARD REFUND 25.00
7036.53515 PYDL, VIKRAM ACCESS CARD REFUND 25.00
7036.53515 PARRIS, RICK ACCESS CARD REFUND 25.00
7036.53515 YABUKI, SACHIKO ACCESS CARD REFUND 25.00
7036.53515 GREENBERG, JASON H.ACCESS CARD REFUND 25.00
7036.53515 ABEJUELA, JONATHAN ACCESS CARD REFUND 25.00
6 *ADVANCED PAYMENT37 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7036.62660 INLAND AMERICAN RETAIL MGMT COMMON AREA MAINTENANCE 7,016.41
7036.62425 THYSSENKRUPP ELEVATOR ELEVATOR MAINTENANCE/REPAIRS 9,795.96
7036.62509 REVCON TECHNOLOGIES, INC.SHERMAN PLAZA MAINTENANCE 4,506.00
7036.53515 KULA, CHRISTOPHER ACCESS CARD REFUND 25.00
7036.53515 LEE, HAEBIM ACCESS CARD REFUND 25.00
7036.53515 SONNEBORN, LUCAS ACCESS CARD REFUND 25.00
7036.53515 PERCHIK, RONNIE ACCESS CARD REFUND 25.00
7036.53515 WALTERS, SHAINA ACCESS CARD REFUND 25.00
7036.53515 KHATWANI, JOHN ACCESS CARD REFUND 25.00
7036.53515 GADJANSKI, SNEZAND ACCESS CARD REFUND 25.00
7036.53515 GARCIA, MARCIAL ACCESS CARD REFUND 25.00
7036.53515 GREVAS, DENISE ACCESS CARD REFUND 50.00
7036.53515 WEIDL, BRETT ACCESS CARD REFUND 25.00
7036.53515 SCOTT, KAMAU ACCESS CARD REFUND 25.00
7036.53515 MADDEN, MICHAEL ACCESS CARD REFUND 25.00
7036.53515 RADEV, SVETLIN ACCESS CARD REFUND 25.00
7036.53515 DICKERSON, KEN ACCESS CARD REFUND 25.00
7036.53515 STOBY, OREL ACCESS CARD REFUND 25.00
24,423.08
7037 MAPLE GARAGE
7037.53515 STEINMEIER, SARAH ACCESS CARD REFUND 25.00
7037.62509 REVCON TECHNOLOGIES, INC.MAPLE ST GARAGE MAINTENANCE 3,021.60
7037.53515 KINCH,RYAN ACCESS CARD REFUND 25.00
7037.53515 BAUERLE,JENS ACCESS CARD REFUND 50.00
7037.53515 ARTERBURN,WILLIAM ACCESS CARD REFUND 25.00
7037.53515 BRADFORD, DAVID ACCESS CARD REFUND 25.00
7037.53515 GONZALEZ,ANTONIO ACCESS CARD REFUND 25.00
7037.53515 SOUDEK, PETER ACCESS CARD REFUND 25.00
7037.53515 ZUZELO, VICTORIA ACCESS CARD REFUND 25.00
7037.53515 GOTLIEB,SARA ACCESS CARD REFUND 25.00
7037.53515 TURSKY, LIZA ACCESS CARD REFUND 25.00
7037.53515 LUONG, PHAN ACCESS CARD REFUND 25.00
7037.53515 FIALA, MICHAEL ACCESS CARD REFUND 25.00
7037.53515 CRAIN, DIANA ACCESS CARD REFUND 25.00
7037.53515 SWEARINGEN, JIM ACCESS CARD REFUND 25.00
7037.53515 SEDEVIC, MARK ACCESS CARD REFUND 25.00
7037.53515 ADDISON POLICE DEPARTMENT ACCESS CARD REFUND 25.00
7037.53515 CONON, COLLEEN ACCESS CARD REFUND 25.00
7037.53515 VILLAGE OF NILES ACCESS CARD REFUND 25.00
7037.53515 ROLLING MEADOWS POLICE DEPT. ACCESS CARD REFUND 25.00
7037.53515 BERKE, MICHAEL ACCESS CARD REFUND 25.00
7037.53515 WOOL, LEON ACCESS CARD REFUND 25.00
7037.53515 EVERETT, JOHN ACCESS CARD REFUND 25.00
7037.53515 WEST, LAKEN ACCESS CARD REFUND 25.00
7037.53515 KIM, JEANNE ACCESS CARD REFUND 25.00
7037.53515 KLEIMAN, JENNIFER ACCESS CARD REFUND 25.00
7037.53515 DOMINGO, ADRIAN ACCESS CARD REFUND 25.00
7037.53515 ROONEY, TYLER ACCESS CARD REFUND 25.00
7037.53515 BATTEN, BRIAN ACCESS CARD REFUND 25.00
7 *ADVANCED PAYMENT38 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7037.53515 STATON, STEPHANIE ACCESS CARD REFUND 25.00
3,771.60
36,233.41
00510 WATER FUND
510 WATER FUND
510.22700 DIEHL, LAWRENCE 05580520-00-REFUND WATER 56.03
510.22700 GAYNOR, DOUG 06610020-01-REFUND WATER 59.25
510.22700 POTTER, RICHARD W.06650050-00-REFUND WATER 269.78
510.22700 LITTMANN, ALAN 06651840-03-REFUND WATER 142.26
510.22700 J & R WRIGHT LLOYD 01170180-00-REFUND WATER 454.51
510.22700 MOUZAYANNI, SOHRAB 01131560-00-REFUND WATER 171.21
510.22700 MONROE, DONALD 01131150-02-WATER REFUND 777.27
510.22700 KAS, RONALD 01131770-01-WATER REFUND 374.86
510.22700 DEN DOR BRESS, LLC 01132120-02-WATER REFUND 56.03
510.22700 EDMOND, YVES 01180946-02-WATER REFUND 103.99
510.22700 AZIZOV, ELDAR 01181173-06-WATER REFUND 142.66
510.22700 NESBITT, DIANE 01182310-01-WATER REFUND 56.03
510.22700 M. LEMON & C. KALLAL 02220040-01-WATER REFUND 372.93
510.22700 MCGUIRE, JAMES 02250900-01-WATER REFUND 42.03
510.22700 AFFILIATED CHICAGO OPS LLC 02252200-00-WATER REFUND 132.00
510.22700 HACC C/O ERNESTINE MOSS 02271540-03 REFUND WATER 42.03
510.22700 S & G JOHNSON 02291290-00-REFUND WATER 188.05
510.22700 ANDREW & JENNIFER MASON 02292485-02-REFUND WATER 61.73
510.22700 M. MURIEL & D. RICHARDS 03321080-03-REFUND WATER 101.95
510.22700 MURMANN, JOHANN 03330700-03-REFUND WATER 175.72
510.22700 S WALLER & T STRINGER 03341780-02-REFUND WATER 116.20
510.22700 TOM & LAURA BOYLAN 03350480-01-REFUND WATER 182.31
510.22700 JACKSON, BONNIE 03370600-01-REFUND WATER 149.91
510.22700 COLLINS, JAMES 04422120-01-REFUND WATER 665.19
510.22700 IHOP 04461550-01-REFUND WATER 1,984.14
510.22700 JASON & KATHLEEN NAPOLI 04463150-01-REFUND WATER 56.03
510.22700 BAIRD & WARNER 04463251-03-REFUND WATER 56.03
510.22700 ARNDT, JOHN 04471993-00-REFUND WATER 142.13
510.22700 REAL EQUITIES 04472230-05-REFUND WATER 85.93
510.22700 BUCHANAN, ROBERT 04492790-00-REFUND WATER 56.03
510.22700 CARMIELLI 05510456-09-REFUND WATER 155.65
510.22700 BECKER, CARSTEN 05511140-02-REFUND WATER 42.03
510.22700 SWANSON, KENT 05511990-01-REFUND WATER 274.15
510.22700 LEE, MIKE 05521520-02-REFUND WATER 115.79
510.22700 EMERSON PL PTN II 05540350-00-REFUND WATER 1,341.26
9,203.10
7100 WATER GENERAL SUPPORT
7100.62360 AMERICAN WATER WORKS ASSOC. MEMBERSHIP 2,505.00
2,505.00
7125 OTHER OPERATIONS
7125.62180 CDM SMITH, INC.WHOLESALE ENG SUPPORT SVCS 33,573.61
33,573.61
45,281.71
8 *ADVANCED PAYMENT39 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00515 SEWER FUND
515 SEWER FUND
515.22700 LEE, MIKE 05521520-02-REFUND WATER/SEWER 248.22
248.22
248.22
00600 FLEET SERVICES
7710 MAJOR MAINTENANCE
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS COOLANT TUBE #623 64.69
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS WATER PUMP #623 175.19
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BRACKET #4 399.76
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR 111.44
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS WIPER NOZZELS #10 171.30
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS HEATED MIRRORS #612 57.76
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS RETURNED PARTS 37.38-
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 148.00
7710.65060 STANDARD EQUIPMENT COMPANY JETTER ISSUES #956 553.88
7710.65085 STANDARD INDUSTRIAL & AUTO AIR REEL-FLEET 885.00
7710.65060 STANDARD INDUSTRIAL & AUTO REEL REPAIR-FLEET HOSE 798.50
7710.65065 WENTWORTH TIRE SERVICE NEW TIRES 651.51
7710.65065 WENTWORTH TIRE SERVICE NEW TIRES 1,339.52
7710.65065 WENTWORTH TIRE SERVICE TIRE REPAIRS 199.99
7710.65060 WEST SIDE TRACTOR TURBO REPAIR #680 2,417.09
7710.65060 WEST SIDE TRACTOR GASKET 297.80
7710.65060 WEST SIDE TRACTOR CLAMP #6 57.78
7710.65060 WHOLESALE DIRECT INC LIFT 1,140.28
7710.65060 WHOLESALE DIRECT INC CAB LIGHT 60.63
7710.65060 WHOLESALE DIRECT INC WIPER BLADES 303.01
7710.65060 WHOLESALE DIRECT INC SNOW BRUSHES 80.96
7710.65060 WHOLESALE DIRECT INC PLOW MARKER #48 963.76
7710.65060 DOUGLAS TRUCK PARTS WATER REMOVER 81.36
7710.65060 DOUGLAS TRUCK PARTS D2 GOVERNOR 77.70
7710.65060 DOUGLAS TRUCK PARTS PLOW MARKERS 276.40
7710.65060 DOUGLAS TRUCK PARTS MUD FLAPS 285.00
7710.65060 DOUGLAS TRUCK PARTS DIESEL FUEL ADDITIVE 197.76
7710.65060 DOUGLAS TRUCK PARTS LIFT CYLINDER 159.52
7710.65060 DOUGLAS TRUCK PARTS DIESEL FUEL ADDITIVE #600 174.60
7710.65045 DUECO, INC.INSPECTION-ANNUAL LIFT #575 976.67
7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT #532 69.00
7710.65060 DUXLER TIRE & CAR CENTER ALIGNMENT #27 69.00
7710.65060 EQUIPMENT DEPOT OIL & FILTERS #944 109.33
7710.65060 FLINK COMPANY SPREADER BEARINGS #623 296.88
7710.65060 FREEWAY FORD TRUCK SALES BATTERY BOX COVER #921 274.87
7710.65060 GEIB INDUSTRIES, INC.HOSE 229.14
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC REPAIR-DRIVER DOOR WINDOW #321 703.85
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC REPAIR-LIGHT #312 564.38
7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HOSE REPLACEMENT #321 564.38
7710.65060 GROVER WELDING COMPANY PLOW REPAIR #532 718.90
7710.65060 GROVER WELDING COMPANY GATE REPAIR #259 120.00
7710.65060 GROVER WELDING COMPANY BRACKET REPAIR 530.96
9 *ADVANCED PAYMENT40 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 GROVER WELDING COMPANY PLOW REPAIR #514 736.40
7710.65060 GROVER WELDING COMPANY CANLIFT REPAIR #729 447.60
7710.65060 LEACH ENTERPRISES, INC.AIR DRYER #317 277.56
7710.65060 MILLER HYDRAULIC SERVICE, INC. CYLINDER REPAIRS 781.00
7710.65060 MONROE TRUCK EQUIPMENT BRINE TANK CAP 34.92
7710.65060 MONROE TRUCK EQUIPMENT BEAM REPAIR #613 472.41
7710.65060 MONROE TRUCK EQUIPMENT RETURNED PARTS 190.38-
7710.65060 NORTH SHORE TOWING TOW & HOOK 437.50
7710.65060 NORTH SHORE TOWING TOW & HOOK 125.00
7710.65060 NORTH SHORE TOWING TOW & HOOK 95.00
7710.65060 NORTH SHORE TOWING TOW & HOOK 95.00
7710.65060 NORTH SHORE TOWING TOW & HOOK 217.50
7710.65060 NORTH SHORE TOWING TOW & HOOK 175.00
7710.65060 NORTH SHORE TOWING TOW & HOOK 700.00
7710.65060 NORTH SHORE TOWING TOW & HOOK 525.00
7710.65060 PATTEN INDUSTRIES SEAL #642 79.56
7710.65060 PATTEN INDUSTRIES CUTTING EDGE #608 612.01
7710.65060 PATTEN INDUSTRIES BOLTS & WASHERS #608 149.17
7710.65060 PATTEN INDUSTRIES FREIGHT #642 10.27
7710.65060 PATTEN INDUSTRIES SWITCH 46.23
7710.65060 PATTEN INDUSTRIES RETURNED PARTS 138.80-
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW CONTROLLER #534 416.08
7710.65060 R.A. ADAMS ENTERPRISES INC,PLOW TRIP SPRINGS 325.49
7710.65060 REGIONAL TRUCK EQUIPMENT CO. PLOW REPAIR #614 1,486.00
7710.65060 RG SMITH EQUIPMENT COMPANY WIRING REPAIR-SNOW PLOW #628 1,361.10
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BRACKET 248.50
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS ELECTRICAL REPAIR #956 2,360.42
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS STARTER 365.10
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS COMPRESSORS #317 2,150.23
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BRACKET 456.78
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS EGR VALVE 340.52
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BRACKET 227.28
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BRACKET 243.28
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS IGNITION RELAY 24.48
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS EXHAUST SENSOR #314 60.65
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS IGNITION SWITCH #920 40.67
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS BATTERY BOX COVER #615 137.92
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS AIR FILTERS 161.19
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS AIR FILTERS #317 58.19
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS PUMP GASKET #317 485.10
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS GASKET 2.27
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS TERMINAL #920 17.14
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS AIR CLEANER DUCT #623 111.62
7710.65060 RUSH TRUCK CENTERS OF ILLINOIS MIRROR BRACKET 237.26
7710.65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 37.01
7710.65060 CARQUEST EVANSTON MIRROR BRACKETS 108.79
7710.65060 CARQUEST EVANSTON HITCH PIN 117.38
7710.65060 CARQUEST EVANSTON BLOWER MOTOR #2 94.26
7710.65060 CARQUEST EVANSTON PIGTAIL 34.26
7710.65060 CARQUEST EVANSTON REMAN ALTERNATOR 229.03
10 *ADVANCED PAYMENT41 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65060 CARQUEST EVANSTON HITCH PIN 8.72
7710.65060 CARQUEST EVANSTON FREEWAY BLASTER LOW HORN 19.35
7710.65060 CARQUEST EVANSTON FREEWAY BLASTER HIGH HORN 20.23
7710.65060 CARQUEST EVANSTON BLOWER MOTOR RESISTOR 46.27
7710.65060 CARQUEST EVANSTON SPARK PLUGS 9.48
7710.65060 CARQUEST EVANSTON SWAY BAR LINKS #27 81.10
7710.65060 CARQUEST EVANSTON FILTER-COOLANT 126.90
7710.65060 CARQUEST EVANSTON EDGE IMPACT 252.00
7710.65060 CARQUEST EVANSTON OIL COOLER LINE 79.62
7710.65060 CARQUEST EVANSTON OUTER TIRE RODS #27 89.68
7710.65060 CARQUEST EVANSTON WHISK BROOM 23.70
7710.65060 CARQUEST EVANSTON REAR TAIL LIGHT LENS #621 2.18
7710.65060 CARQUEST EVANSTON FUEL CAP #161 41.71
7710.65060 GOLF MILL FORD PUMP BOLTS 2.16
7710.65060 GOLF MILL FORD INTAKE MANIFOLD #27 410.91
7710.65060 GOLF MILL FORD OIL FILTER PACKET #3 37.53
7710.65060 GOLF MILL FORD ALTERNATOR #619 250.84
7710.65060 GOLF MILL FORD REAR TAIL LIGHT #621 38.33
7710.65060 GOLF MILL FORD IPR SENSOR REPAIRS #643 1,914.47
7710.65060 GOLF MILL FORD CHARGING ISSUE #52 96.00
7710.65060 GOLF MILL FORD MULTIPLE REPAIRS #527 3,150.42
7710.65060 GOLF MILL FORD CLUSTER REPLACED #41 572.94
7710.65060 GOLF MILL FORD REPAIR #163 1,070.57
7710.65060 GOLF MILL FORD MASTER CYL. REPAIR #507 914.50
7710.65060 GOLF MILL FORD GLOW PLUG REPAIR #931 1,256.49
7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 534.00
7710.65060 INTERSTATE BATTERY EQUIPMENT BATTERY PURCHASES 349.28
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 12,985.59
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 10,059.33
7710.65015 1ST AYD CORP.CHEMICALS 589.02
7710.65060 A & A TRANSMISSION CORP.TRANSMISSION REBUILD #532 2,819.62
7710.65060 ALLTECH AUTO INC.BODY WORK #601 3,831.07
7710.65060 BUCK BROTHERS, INC.WINDOW LATCH KIT #553 119.65
7710.65060 BUCK BROTHERS, INC.BROOM HANDLE #603 117.55
7710.65060 APC STORES, INC. DIESEL ADDITIVE #600 156.54
7710.65060 CARQUEST EVANSTON RETURNED PARTS 13.86-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 320.03-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 117.38-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 132.68-
7710.65060 CARQUEST EVANSTON RETURNED PARTS 80.70-
7710.65060 CHICAGO PARTS & SOUND, LLC IGNITION COILS & PLUGS #8 387.68
7710.65060 CHICAGO PARTS & SOUND, LLC WIPER BLADE #10 97.90
7710.65060 CHICAGO PARTS & SOUND, LLC FILTER-OIL 6.50
7710.65060 CHICAGO PARTS & SOUND, LLC WIPER BLADE 97.90
7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 182.69
7710.62355 CINTAS #22 UNIFORM SERVICE 119.72
7710.65060 CHICAGO PARTS & SOUND, LLC PUMP #24 146.19
7710.62355 CINTAS #22 UNIFORM SERVICE 119.72
7710.62355 CINTAS #769 MAT SERVICE 182.28
7710.62355 CINTAS #769 MAT SERVICE 182.28
11 *ADVANCED PAYMENT42 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/11/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7710.65035 CITY WELDING SALES & SERVICE WELDING GASES 225.73
7710.65015 CONTINENTAL RESEARCH CORP.CHEMICALS 169.83
7710.65060 CUMBERLAND SERVICENTER ABS VALVE #716 187.20
7710.65060 DOUGLAS TRUCK PARTS TRUCK LIGHTING 263.04
78,727.88
78,727.88
00601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
7780.65550 CURRIE MOTORS 7 VEHICLE PURCHASES 62,978.00
7780.65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 958.00
63,936.00
63,936.00
00605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE MONTHLY INVOICE 1,878.55
7801.66050 HSA BANK MONTHLY INVOICE 15.75
1,894.30
1,894.30
394,094.81GRAND TOTAL
12 *ADVANCED PAYMENT43 of 448
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
100.2168 RTA/CTA TRANSIT BENEFIT RTA-TRANSIT BENEFIT RELOAD 1,971.75
1,971.75
INSURANCE
VARIOUS VARIOUS WORKERS COMP 11,407.94
VARIOUS VARIOUS CASUALTY LOSS 1,345.58
VARIOUS VARIOUS CASUALTY LOSS $26,678.08
VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,109,555.66
1,148,987.26
NSP2
VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #61 24,453.51
VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #62 105,249.47
129,702.98
PARKING
7036.65515 THYSSENKRUPP ELEVATOR REPAIR-SHERMAN ELEVATORS 27,230.87
27,230.87
WATER
510.22700 MADDEN, ED REFUND-OVERPAYMT WATER ACCOUNT 3,565.45
3,565.45
1,311,458.31
Grand Total 1,705,553.12
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
CURRENT YEAR
PERIOD ENDING 02/11/2014
13 *ADVANCED PAYMENT44 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
00100 GENERAL ACCOUNT
100 GENERAL FUND
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
100.41340 CITY OF EVANSTON - PETTY CASH FUNDS-SPECIAL OPERATIONS 2,500.00
100.41340 CITY OF EVANSTON - PETTY CASH FUNDS-SPECIAL OPERATIONS 2,500.00 100.21680 RTA/CTA TRANSIT BENEFIT *RTA-TRANSIT BENEFIT RELOAD 1,971.75
100.22730 BANK OF AMERICA COMMERCIAL CARD *PURCHASING CARD-DECEMBER 2013 121,550.19
100.22725 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 440.78
132,641.41
1300 CITY COUNCIL
1300.62295 TISDAHL, ELIZABETH B REIMB.-U.S. CONF. OF MAYORS 924.03
924.03
1505 CITY MANAGER
1505.64505 AT & T 8100 *COMMUNICATION CHARGES 155.19
1505.62509 GOV TEMPS USA, LLC MWEBE COMPLIANCE OFFICER 1,575.00
1,730.19
1705 LEGAL ADMINISTRATION
1705.62345 PACER SERVICE CENTER COURT ELECTRONIC RECORDS 78.90
1705.65010 WEST GROUP PAYMENT CTR INFORMATION CHARGES 853.26
1705.62130 OFFICE CONCEPTS, INC.SUPPLY & INSTALL KEYBOARD PER 60.00
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 61.88
1705.65095 OFFICE DEPOT OFFICE SUPPLIES 78.82
1,132.86
1905 ADM.SERVICES- GENERAL SUPPORT
1905.65095 OFFICE DEPOT OFFICE SUPPLIES 80.38
1905.65095 OFFICE DEPOT OFFICE SUPPLIES 50.29
1905.65095 OFFICE DEPOT OFFICE SUPPLIES 67.86
198.53
1910 FINANCE DIVISION - REVENUE
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 58.28
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 9.99
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 43.98
1910.65095 OFFICE DEPOT OFFICE SUPPLIES 51.08
163.33
1915 HUMAN RESOURCE DIVI. - PAYROLL
1915.65095 OFFICE DEPOT OFFICE SUPPLIES 111.78
111.78
1925 FINANCE DIVISION - PURCHASING
1925.65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS - T TURNER 39.00
1925.65025 SAM'S CLUB DIRECT PROCUREMENT 101 SUPPLIES 64.84
103.84
1929 HUMAN RESOURCE DIVISION
1929.65095 OFFICE CONCEPTS, INC.SUPPLY AND INSTALL KEYBOARD 2,286.84
1929.62160 THEODORE POLYGRAPH SERVICE TESTING 135.00
1929.62274 TRANS UNION CORP EPD-CREDIT CHECKS 169.46
1929.62160 THEODORE POLYGRAPH SERVICE TESTING 540.00
1929.62160 THEODORE POLYGRAPH SERVICE TESTING 270.00
1929.65095 OFFICE DEPOT OFFICE SUPPLIES 59.36
1 *ADVANCED PAYMENT45 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1929.62274 ILLINOIS STATE POLICE BACKGROUND CHECK 94.50
3,555.16
1932 INFORMATION TECHNOLOGY DIVI.
1932.62509 TERILLIUM TECHNICAL/FUNCTIONS 10,850.00
1932.62509 TERILLIUM CONSULTING SERVICES 1,550.00
1932.62340 ORACLE AMERICA, INC.COMMUNICATION CHARGES 418.13
1932.62509 TERILLIUM TECHNICAL/FUNCTIONS 50.00
1932.64515 AT & T COMMUNICATION CHARGES 8,268.94
1932.62340 ORACLE AMERICA, INC.COMMUNICATION CHARGES 125.32
1932.62509 TERILLIUM TECHNICAL/FUNCTIONS 1,500.00
1932.62340 ORACLE AMERICA, INC.ORACLE DB SUPPORT 4,410.48-
1932.62340 ORACLE AMERICA, INC.ORACLE DB SUPPORT 5,875.40
24,227.31
1941 PARKING ENFORCEMENT & TICKETS
1941.64540 NEXTEL *COMMUNICATION CHARGES 411.40
411.40
1999 FINANCIAL & HR SYSTEM
1999.65570 NEW WORLD SYSTEMS FIN. SOFTWARE IMPLEMENTATION 43,500.00
1999.65570 SCHAFER CONSULTING *DATA CONVERSION-NEW WORLD 9,000.00
1999.65570 SCHAFER CONSULTING *DATA CONVERSION-NEW WORLD 6,000.00
58,500.00
2101 COMMUNITY DEVELOPMENT ADMIN
2101.62210 ALLEGRA PRINT & IMAGING PRINTING-BUSINESS CARDS 39.00
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 55.72
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 52.86
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 69.08
2101.65095 OFFICE DEPOT OFFICE SUPPLIES 74.62
291.28
2105 PLANNING & ZONING
2105.65095 OFFICE DEPOT OFFICE SUPPLIES 27.83
2105.62185 PARSONS BRINCKERHOFF MAIN STREET STATION TOD PLAN 658.11
685.94
2120 HOUSING REHABILITATION
2120.64540 NEXTEL *COMMUNICATION CHARGES 121.90
121.90
2126 BUILDING INSPECTION SERVICES
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 560.00
2126.62464 SAFEBUILT ILLINOIS INSPECTION SERVICE 1,342.01
2126.64540 NEXTEL *COMMUNICATION CHARGES 159.90
2126.52080 BARBOUR, SEAN REIMB. PERMIT 14KITB-0005 169.00
2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 80.00
2,310.91
2205 POLICE ADMINISTRATION
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 330.49
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49
2205.62360 RING, MARIANNE CONSULTANT 1,190.00
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49
2 *ADVANCED PAYMENT46 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 330.49
2205.62270 CENTER OF POLICE PSYCHOLOGICAL FITNESS FOR DUTY 950.00
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 330.49
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 2,713.49
2205.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 303.49
2205.68205 ARTISTIC ENGRAVING EQUIPMENT ENGRAVING 125.00
2205.65085 A-MIDWEST BOARD-UP INC.VACANT BOARD-UP 294.00
2205.62360 NORTHERN ILLINOIS POLICE ALARM NIPAS-LANGUAGE LINE 153.70
14,861.62
2240 POLICE RECORDS
2240.65095 OFFICE DEPOT OFFICE SUPPLIES 160.06
160.06
2245 COMMUNICATIONS
2245.64540 NEXTEL *COMMUNICATION CHARGES 2,203.26
2,203.26
2251 311 CENTER
2251.64505 EVANSTON IMPRINTABLES,INC.UNIFORMS 296.92
2251.64505 AT & T 8100 *COMMUNICATION CHARGES 399.74
696.66
2260 OFFICE OF ADMINISTRATION
2260.62295 EVANSTON ATHLETIC CLUB HEALTH CLUB 471.20
2260.62295 EVANSTON ATHLETIC CLUB HEALTH CLUB 368.90
2260.62295 EDDINGTON, RICHARD REIMB.-NATIONAL ACADEMY MEETIN 180.00
2260.62295 KEELER, DANIEL G.MEALS-TRAFFIC CRASH INVEST.75.00
2260.62295 BASNER, NATHANIEL MEALS-RAPID DEPLOYMENT 75.00
2260.62295 VELEZ, LUIS MEALS-RAPID DEPLOYMENT 75.00
2260.62295 LEONTIEV, VYCHESLAV MEALS-RAPID DEPLOYMENT 75.00
2260.62295 KERLEY, MATTHEW MEALS-RAPID DEPLOYMENT 75.00
1,395.10
2270 TRAFFIC BUREAU
2270.65125 ROSENBAUM, WALLACE REFUND-TOW & HOOK 185.00
2270.65125 MALESKI, BARBARA REFUND-TOW & HOOK 185.00
2270.65125 NORTH SHORE TOWING TOW & HOOK 10.00
2270.65125 NORTH SHORE TOWING TOW & HOOK 50.00
2270.65125 NORTH SHORE TOWING TOW & HOOK 65.00
2270.65125 WOOD, DONNA REFUND-TOW & HOOK 185.00
2270.65125 TEKLA, ABEBE REFUND-TOW & HOOK 185.00
865.00
2280 ANIMAL CONTROL
2280.64015 NICOR 0632 UTILITIES 72.41
2280.64015 NICOR 0632 UTILITIES 79.11
151.52
2305 FIRE MGT & SUPPORT
2305.65125 W S DARLEY & CO SMALL TOOLS 575.30
2305.65125 SAM'S CLUB DIRECT SUPPLIES 85.36
2305.65125 W S DARLEY & CO SMALL TOOLS 93.45
3 *ADVANCED PAYMENT47 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2305.65125 EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 249.09
2305.65125 RESCUE TECH 1.COM RESCUE SUPPLIES 747.60
2305.65125 W S DARLEY & CO SMALL TOOLS 73.90
2305.64540 NEXTEL *COMMUNICATION CHARGES 517.73
2,342.43
2315 FIRE SUPPRESSION
2315.62521 FIRE SOAPS TURNOUT CLEANER 144.74
2315.65090 S.M. SMITH COMPANY MINOR TOOLS 122.00
2315.62930 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.19
2315.62930 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.19
2315.62930 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 626.19
2315.62930 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 653.19
2,798.50
2435 FOOD AND ENVIRONMENTAL HEALTH
2435.62477 NEXTEL *COMMUNICATION CHARGES 11.33
2435.64540 NEXTEL *COMMUNICATION CHARGES 284.75
296.08
2605 DIRECTOR OF PUBLIC WORKS
2605.64540 NEXTEL *COMMUNICATION CHARGES 57.60
57.60
2610 MUNICIPAL SERVICE CENTER
2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68
2610.62440 METRO DOOR AND DOCK, INC.OVERHEAD DOOR MAINTENANCE 236.35
2610.65005 LURVEY LANDSCAPE SUPPLY BOTANICALS FOR SERVICE CENTER 726.00
2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68
2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68
2610.62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 1,450.68
6,765.07
2625 INFRASTRUCTURE & ENGINEERING
2625.65095 OFFICE DEPOT OFFICE SUPPLIES 48.20
2625.65095 OFFICE DEPOT OFFICE SUPPLIES 165.67
2625.65095 OFFICE DEPOT OFFICE SUPPLIES 9.76
2625.65095 OFFICE DEPOT OFFICE SUPPLIES 143.57
2625.65095 OFFICE DEPOT OFFICE SUPPLIES 15.23
382.43
2665 OPERATIONS & MAINT. ADMIN.
2665.65095 OFFICE DEPOT OFFICE SUPPLIES 51.20
2665.64540 NEXTEL *COMMUNICATION CHARGES 1,432.23
1,483.43
2670 STREET AND ALLEY MAINTENANCE
2670.62509 FENCEWORKS, INC.SERVICE CTR FITNESS RM FENCE 4,900.00
2670.62415 U.S. ARBOR, INC.25 TRUCK LOADS LEAF HAULING 780.00
2670.62415 U.S. ARBOR, INC.25 TRUCK LOADS LEAF HAULING 3,900.00
2670.62415 KLF TRUCKING DEBRIS HAULING 2,200.00
11,780.00
2680 SNOW AND ICE CONTROL
2680.65015 MORTON SALT ROCK SALT 7,370.18
4 *ADVANCED PAYMENT48 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
2680.65015 MORTON SALT ROCK SALT 5,164.57
2680.65015 MORTON SALT ROCK SALT 14,929.46
2680.65015 MORTON SALT ROCK SALT 8,277.51
2680.65015 MORTON SALT ROCK SALT 7,922.94
2680.65015 MORTON SALT ROCK SALT 7,717.47
2680.65015 MORTON SALT ROCK SALT 6,644.67
2680.65015 MORTON SALT ROCK SALT 7,891.42
2680.65015 MORTON SALT ROCK SALT 4,209.97
2680.65015 CONSERV FS BAGGED SIDEWALK SALT 5,322.90
75,451.09
3005 REC. MGMT. & GENERAL SUPPORT
3005.64540 NEXTEL *COMMUNICATION CHARGES 57.60
57.60
3010 REC. BUS. & FISCAL MGMT
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 213.60
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 1.30
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 11.81
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 19.98
3010.65095 OFFICE DEPOT OFFICE SUPPLIES 379.20
625.89
3020 RECREATION GENERAL SUPPORT
3020.62490 CLARKSON, DENNIS MARKET FOR ALL SEASONS 600.00
3020.64540 NEXTEL *COMMUNICATION CHARGES 57.60
3020.62513 SAM'S CLUB DIRECT HOLIDAY LUNCHEON 336.84
994.44
3025 PARK UTILITIES
3025.64005 COMED UTILITIES 43.83
3025.64005 COMED UTILITIES 66.33
3025.64005 COMED UTILITIES 59.76
3025.64005 COMED UTILITIES 141.54
3025.64005 COMED UTILITIES 85.27
3025.64015 NICOR 0632 UTILITIES 35.79
3025.64015 NICOR 0632 UTILITIES 171.29
3025.64015 NICOR 0632 UTILITIES 106.41
3025.64015 NICOR 0632 UTILITIES 210.81
3025.64015 NICOR 0632 UTILITIES 127.40
3025.64015 NICOR 0632 UTILITIES 103.22
3025.64005 COMED UTILITIES 28.16
3025.64005 COMED UTILITIES 25.58
3025.64005 COMED UTILITIES 38.43
3025.64005 COMED UTILITIES 51.88
3025.64005 COMED UTILITIES 604.33
3025.64005 COMED UTILITIES 36.52
3025.64005 COMED UTILITIES 82.78
3025.64005 COMED UTILITIES 47.35
3025.64005 COMED UTILITIES 70.87
3025.64005 COMED UTILITIES 17.64
3025.64005 COMED UTILITIES 74.36
5 *ADVANCED PAYMENT49 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3025.64005 COMED UTILITIES 29.57
3025.64005 COMED UTILITIES 38.41
3025.64005 COMED UTILITIES 290.63
3025.64005 COMED UTILITIES 194.14
3025.64005 COMED UTILITIES 32.02
3025.64005 COMED UTILITIES 23.24
3025.64005 COMED UTILITIES 166.46
3025.64005 COMED UTILITIES 217.55
3025.64005 COMED UTILITIES 30.28
3,251.85
3030 CROWN COMMUNITY CENTER
3030.65110 SAM'S CLUB DIRECT SNACK 170.96
3030.62505 COUSSENS, DARCY INSTRUCTOR-YOUTH DANCE 320.00
3030.62505 KANTOR, GARY INSTRUCTOR-MAGIC CLASS 70.00
3030.62505 VAN DER KARR, MICHELLE A.INSTRUCTOR-ADULT DANCE 280.00
3030.65110 SAM'S CLUB DIRECT SNACK 49.30
890.26
3035 CHANDLER COMMUNITY CENTER
3035.62505 E-TOWN TENNIS INSTRUCTOR-TENNIS 1,193.50
3035.64540 NEXTEL *COMMUNICATION CHARGES 68.72
3035.62495 ANDERSON PEST CONTROL PEST MANAGEMENT 31.20
1,293.42
3040 FLEETWOOD JOURDAIN COM CT
3040.64540 NEXTEL *COMMUNICATION CHARGES 80.56
3040.65040 CITY OF EVANSTON - PETTY CASH PETTY CASH 50.00
3040.65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 127.97
3040.65025 CITY OF EVANSTON - PETTY CASH PETTY CASH 4.58
3040.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 2.75
265.86
3045 FLEETWOOD/JOURDAIN THEATR
3045.65025 CITY OF EVANSTON - PETTY CASH PETTY CASH 22.18
22.18
3050 RECREATION OUTREACH PROGRAM
3050.65095 ILLINOIS PAPER COMPANY OFFICE PAPER 111.45
111.45
3055 LEVY CENTER SENIOR SERVICES
3055.62965 303 TAXI REIMB. TAXI COUPONS 12,678.00
3055.64540 NEXTEL *COMMUNICATION CHARGES 27.24
3055.62965 AMERICAN CHARGE SERVICE REIMB. TAXI COUPONS 258.00
3055.62965 METRO CABS 1 LLC REIMB.-TAXI COUPONS 1,956.00
3055.62965 BEST TAXI REIMB. TAXI COUPONS 5,730.00
3055.62965 BEST TAXI REIMB. TAXI COUPONS 2,724.00
3055.62210 ALLEGRA PRINT & IMAGING LEVY NEWS LETTER PRINTING 591.00
3055.65040 SAM'S CLUB DIRECT SUPPLIES 19.52
3055.65095 OFFICE CONCEPTS, INC.SUPPLY & DELIVER CRITERION 671.00
3055.62965 303 TAXI REIMB. TAXI COUPONS 12,966.00
37,620.76
6 *ADVANCED PAYMENT50 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3080 BEACHES
3080.64015 NICOR 0632 UTILITIES 305.51
3080.64540 NEXTEL *COMMUNICATION CHARGES 214.38
519.89
3085 RECREATION FACILITY MAINT
3085.65070 BSN SPORTS VOLLEYBALL EQUIPMENT 1,199.46
3085.64540 NEXTEL *COMMUNICATION CHARGES 78.18
1,277.64
3095 CROWN ICE RINK
3095.62508 LEVI, MATTHEW REFEREE-ADULT BROOMBALL 65.00
3095.62508 PFEIFFER, SHAWN REFEREE-ADULT BROOMBALL 360.00
3095.62251 MCCAULEY MECHANICAL SERVICE REPAIR-HEATING UNIT 646.00
3095.62508 LEVI, MATTHEW REFEREE-ADULT BROOMBALL 90.00
3095.62508 LAPPING, RENEE SCOREKEEPER-ADULT BROOMBALL 130.00
3095.62508 LAPPING, RENEE SCOREKEEPER-ADULT BROOMBALL 104.00
3095.65110 GAND MUSIC AND SOUND VIDEO DISPLAY 1,292.97
3095.64540 NEXTEL *COMMUNICATION CHARGES 115.71
3095.62508 PFEIFFER, SHAWN REFEREE-ADULT BROOMBALL 240.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE-ADULT BROOMBALL 450.00
3095.62508 KNUTSON, KRISTOFER R.REFEREE-ADULT BROOMBALL 240.00
3,733.68
3130 SPECIAL RECREATION
3130.64540 NEXTEL *COMMUNICATION CHARGES 27.24
27.24
3140 BUS PROGRAM
3140.64540 NEXTEL *COMMUNICATION CHARGES 27.24
27.24
3150 PARK SERVICE UNIT
3150.64540 NEXTEL *COMMUNICATION CHARGES 54.48
54.48
3505 PARKS & FORESTRY GENERAL SUP
3505.64540 NEXTEL *COMMUNICATION CHARGES 612.55
612.55
3510 HORTICULTURAL MAINTENANCE
3510.62199 REINDERS, INC.LAGOON AERATOR REPAIRS 83.69
3510.62199 REINDERS, INC.LAGOON AERATOR REPAIRS 2,048.64
3510.62195 SKOKIE PARK DISTRICT SOCCER/DOG PARK 6,018.58
3510.65005 CONTINENTAL RESEARCH CORP.SLUDGEMEISTER BIO TABS 867.20
3510.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 58.94
3510.62199 NUTOYS LEISURE PRODUCTS PURCHASE 2 PARK BENCHES 2,708.00
3510.65070 RUSSO POWER EQUIPMENT SCRAPER BLADE 49.16
11,834.21
3515 PARKWAY TREE MAINTENANCE
3515.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 38.65
38.65
3605 ECOLOGY CENTER
7 *ADVANCED PAYMENT51 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
3605.65050 HENRICHSEN FIRE & SAFETY EXTINGUISHER SERVICE 100.50
3605.62507 POSITIVE CONNECTIONS, INC.ECO. FREEZE FIELD TRIP 110.00
3605.62507 POSITIVE CONNECTIONS, INC.ECO. FREEZE FIELD TRIP 88.00
3605.64015 NICOR 0632 UTILITIES 95.30
393.80
3610 ECO-QUEST DAY CAMP
3610.62507 POSITIVE CONNECTIONS, INC.FIELD TRIP-BEACH DAY 176.00
3610.62507 POSITIVE CONNECTIONS, INC.ECO. FREEZE FIELD TRIP 88.00
3610.64540 NEXTEL *COMMUNICATION CHARGES 22.66
286.66
3710 NOYES CULTURAL ARTS CTR
3710.62495 ANDERSON PEST CONTROL PEST MANAGEMENT 39.14
3710.64540 NEXTEL *COMMUNICATION CHARGES 79.31
118.45
3720 CULTURAL ARTS PROGRAMS
3720.62511 EVANSTON COMMUNITY TV MEDIA WORKSHOP 350.00
350.00
3805 FACILITIES ADMINISTRATION
3805.64540 NEXTEL *COMMUNICATION CHARGES 50.95
50.95
3806 CIVIC CENTER SERVICES
3806.64540 NEXTEL *COMMUNICATION CHARGES 54.48
3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,669.91
3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,669.91
3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,411.17
3806.62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 4,411.17
18,216.64
3807 CONSTRUCTION AND REPAIRS
3807.64540 NEXTEL *COMMUNICATION CHARGES 407.42
407.42
423,732.49
00185 LIBRARY FUND
4845 LIBRARY ADMINISTRATION
4845.64540 NEXTEL *COMMUNICATION CHARGES 27.24
27.24
27.24
00195 NEIGHBOR.STABILIZATION PROGRAM
5006 PROGRAM DELIVERY
5006.62490 HOUSING OPPORTUNITY DEVELOPMENT HOMEOWNER COUNSELING 28,109.00
28,109.00
28,109.00
00205 EMERGENCY TELEPHONE SYSTEM
5150 EMERGENCY TELEPHONE SYSTM
5150.64540 NEXTEL *COMMUNICATION CHARGES 1,636.91
5150.64505 AT & T 8100 COMMUNICATION CHARGES 72.70
8 *ADVANCED PAYMENT52 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,709.61
1,709.61
00210 SPECIAL SERVICE DIST #4
5160 SPECIAL SERVICE DIST 4
5160.62517 DOWNTOWN EVANSTON SPECIAL SERVICE AGREEMENT 80,000.00
80,000.00
80,000.00
00215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
5170.62840 SCHROEDER & SCHROEDER INC 2013 ALLEY PAVING PROJECT 22,169.16
22,169.16
5203 HANDYMAN
5203.63095 GOSS & ASSOCIATES, INC.CDBG HANDYMAN PROGRAM 652.50
5203.63095 GOSS & ASSOCIATES, INC.CDBG HANDYMAN PROGRAM 429.65
1,082.15
5220 CDBG ADMINISTRATION
5220.62490 MULLIN & LONERGAN ASSOCIATES CDBG-FAIR HOUSING CHOICE 395.00
395.00
23,646.31
00225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
5300.62136 PARSONS BRINCKERHOFF MAIN STREET STATION TOD PLAN 164.53
5300.62659 NOW WE'RE COOKIN', INC.*EVANSTON ECON. DEV. FUND 14,075.00
5300.62659 DOWNTOWN EVANSTON EVANSTON ECON. DEV. FUND 14,075.00
28,314.53
28,314.53
00300 WASHINGTON NATL TIF DEBT SERV
5470 WASHINGTON NAT'L TIF DS
5470.62605 DOWNTOWN EVANSTON COE LANDSCAPING MAINTENANCE 24,667.50
24,667.50
5476 CAPITAL PROJ.-WASHINGTON TIF
5476.62216 THYSSENKRUPP ELEVATOR ASSISTANCE INSTALL PUBLIC ART 2,532.50
2,532.50
27,200.00
00320 DEBT SERVICE FUND
5716 2013B BONDS
5716.62350 FITCH RATINGS, INC.GO REFUNDING BONDS 2013B 17,000.00
17,000.00
17,000.00
00330 HOWARD RIDGE TIF
5860 HOWARD RIDGE TIF
5860.64015 NICOR 0632 UTILITIES 573.03
573.03
573.03
9 *ADVANCED PAYMENT53 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00415 CAPITAL IMPROVEMENTS FUND
415175 CIVIC CTR RENOVATIONS
415175.65515 SAM'S CLUB DIRECT FITNESS ROOM-MULTI USE GYM 11,038.00
415175.65515 REINKE INTERIOR SUPPLY CO CEILING TILE-EMPLOYEE LUNCH 3,885.02
14,923.02
415602 LEVY HVAC REPLACEMENT
415602.65050 LENCO FLOORING REPLACE SECTIONS & SAND 10,995.00
415602.65050 LENCO FLOORING COURT LINE PAINTING 960.00
11,955.00
415857 STREET RESURFACING
415857.65515 CHICAGOLAND PAVING CONTRACTORS DAVIS STR IMPROVEMENT PROJECT 301,381.84
301,381.84
415871 TRAFFIC SIGNAL UPGRADES
415871.65515 STANLEY CONSULTANTS INC.SHERIDAN RD SIGNAL MODERNIZATION 2,116.94
2,116.94
415885 BRIDGE REHAB PROGRAM
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 680.88
415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 840.57
1,521.45
415937 PEDESTRAN SAFETY SIGNS & PVMT
415937.65515 CIORBA GROUP, INC.SAFE ROUTES TO SCHOOL PROJECT 1,038.60
415937.65515 TWIN SUPPLIES, LTD PURCHASE 20 PESDESTRIAN 18,580.00
19,618.60
415940 DEMPSTER SIGNAL PHASE I
415940.65515 HAMPTON, LENZINI AND RENWICK, DEMPSTER SIGNAL MODERNIZATION 665.37
415940.65515 HAMPTON, LENZINI AND RENWICK, DEMPSTER SIGNAL MODERNIZATION 1,339.84
2,005.21
353,522.06
00505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
7005.64540 NEXTEL *COMMUNICATION CHARGES 210.58
210.58
7015 PARKING LOTS & METERS
7015.64005 COMED UTILITIES 223.08
223.08
7036 SHERMAN GARAGE
7036.65515 THYSSENKRUPP ELEVATOR *REPAIR-SHERMAN ELEVATORS 27,230.87
433.6687
00510 WATER FUND
510 WATER FUND
510.22700 MADDEN, ED *REFUND-OVERPAY WATER ACCOUNT 3,565.45
3,56
7100 WATER GENERAL SUPPORT
10 *ADVANCED PAYMENT54 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
7100.65095 OFFICE DEPOT OFFICE SUPPLIES 334.96
7100.64505 BYTRONICS, INC.DIGTRACK TICKETS 100.00
7100.65555 DLT SOLUTIONS AUTODESK BLDG DESIGN SUITE 13,575.60
7100.65555 DLT SOLUTIONS 1 YEAR SUBSCRIPTION 1,521.92
7100.64540 NEXTEL *COMMUNICATION CHARGES 213.25
15,745.73
7105 PUMPING
7105.64005 COMED UTILITIES 41.60
7105.64540 NEXTEL *COMMUNICATION CHARGES 190.68
7105.64005 COMED UTILITIES 18.37
250.65
7110 FILTRATION
7110.62465 AMITY HOSPITAL SERVICE, INC.MAINTENANCE 1,487.89
7110.62465 UNDERWRITERS LABORATORIES INC. FY 2013 LABORATORY TESTING 1,100.00
7110.62420 METROPOLITAN WATER RECLAIMATION 2013 USER CHARGE TRUE-UP 69,757.34
7110.64540 NEXTEL *COMMUNICATION CHARGES 163.44
72,508.67
7115 DISTRIBUTION
7115.64540 NEXTEL *COMMUNICATION CHARGES 342.92
7115.65055 G & M TRUCKING, INC.2013 GRANULAR MATERIALS 474.54
817.46
7120 WATER METER MAINTENANCE
7120.64540 VERIZON WIRELESS (25505)COMMUNICATION CHARGES 183.32
7120.64540 NEXTEL *COMMUNICATION CHARGES 159.80
343.12
7125 OTHER OPERATIONS
7125.62340 ACLARA RF SYSTEMS, INC.HEXAGRAM SERVICE AGREEMENT 3,375.00
3,375.00
93,040.63
00513 WATER-DEPR, IMPROV & EXTENSION
733078 SCADA SYSTEM IMPROVEMENTS
733078.62140 CDM SMITH, INC.EVANSTON WATER UTILITY 13.22
733078.62145 CDM SMITH, INC.EVANSTON WATER UTILITY 4,691.40
733078.62145 CDM SMITH, INC.CHANGE ORDER #1 SCADA PHASE 3,066.28
733078.62145 CDM SMITH, INC.INCREASE PO 8482 - CO3, SCADA 1,397.62
9,168.52
733101 NEW AMR REPLACEMENT PROGRAM
733101.65155 WATER RESOURCES AUTOMATIC METER INFORMATION 82,145.08
82,145.08
91,313.60
00515 SEWER FUND
7400 SEWER MAINTENANCE
7400.64540 NEXTEL *COMMUNICATION CHARGES 225.94
7400.65055 G & M TRUCKING, INC.SPLIT ACCOUNTS FOR GRANULAR 2,678.32
2,904.26
2,904.26
11 *ADVANCED PAYMENT55 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
00520 SOLID WASTE FUND
7685 REFUSE COLLECT & DISPOSAL
7685.65625 EVANSTON IMPRINTABLES,INC. PURCHASE 1000 TOTES 2,572.00
2,572.00
2,572.00
00600 FLEET SERVICES
7705 GENERAL SUPPORT
7705.64540 NEXTEL *COMMUNICATION CHARGES 190.68
190.68
7710 MAJOR MAINTENANCE
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 164.00
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 22,384.39
7710.65060 SPAULDING MFG. INC.#629 HOT PATCHER REPAIRS 22,786.36
7710.65060 SES INC FY2013 SNOW MELTER REPAIRS 7,250.00
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASE FOR 2013 23,083.90
7710.65035 PALATINE OIL COMPANY, INC FUEL PURCHASES FOR 2013 1,043.29
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 151.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 152.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 136.00
7710.65060 LEACH ENTERPRISES, INC.BARREL WASHER SOLVENT 198.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 141.50
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 156.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 161.50
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 202.00
7710.65060 SPEX HAND WASH - 1235 DODGE CAR WASHES 146.00
78,155.94
78,346.62
00601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
7780.65060 MONROE TRUCK EQUIPMENT REWORK SERVICE BODY 3,865.00
3,865.00
3,865.00
00605 INSURANCE FUND
7800 RISK MANAGEMENT
7800.62266 CANNON COCHRAN MANAGEMENT WORKER'S COMPENSATION TPA 11,595.00
7800.62266 CANNON COCHRAN MANAGEMENT CLAIMS 3/1/12-2/28/13 WC 12,155.00
23,750.00
7801 EMPLOYEE BENEFITS
7801.66054 SENIORS CHOICE PREMIUM 1,748.70
1,748.70
25,498.70
00700 FIREFIGHTERS PENSION FUND
8000 FIREFIGHTERS' PENSION
8000.61755 BURKE, BURNS & PINELLI, LTD.LEGAL FEES 2,392.37
2,392.37
2,392.37
12 *ADVANCED PAYMENT56 of 448
CITY OF EVANSTON, ILR5504003B
BILLS LIST
02/10/14PERIOD ENDING
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
1,287,739.32GRAND TOTAL
13 *ADVANCED PAYMENT57 of 448
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS - DECEMBER, 2013 20,510.32
20,510.32
20,510.32
Grand Total 1,304,684.19
PREPARED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PRIOR YEAR
PERIOD ENDING 02/10/2014
58 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERDD/BR #338152 Q35 $ 11.64 12/11/201364505 TELECOMMUNICATIONS CARRIER LINE CHSNACKS FOR 311 NEW SOFTWARE TRAINING.311 CENTERDOMINICKS STOR00017301 $ 7.15 12/12/201364505 TELECOMMUNICATIONS CARRIER LINE CHSNACKS FOR 311 NEW SOFTWARE TRAINING311 CENTERSNAPENGAGE CHAT $ 49.00 12/16/201364505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY CHARGE FOR LIVE CHAT FOR 311.311 CENTERD & D FINER FOODS $ 20.00 12/20/201364505 TELECOMMUNICATIONS CARRIER LINE CHSNACKS FOR 311 NEW SOFTWARE TRAINING.ADMN SVCS / ADMINILLINOIS GOVERNMENT FI $ 35.00 12/11/2013 62295 TRAINING & TRAVELSTAFF TRAININGADMN SVCS / ADMINWALGREENS #6980 $ (8.04) 12/16/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINFACTORY CARD OUTLET #3 $ 17.98 12/16/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINWALGREENS #6980 $ 8.98 12/16/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINFACTORY CARD OUTLET #3 $ 44.34 12/18/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINCITY OF EVANSTON-CH $ 2.00 12/18/2013 62295 TRAINING & TRAVELPARKING FOR DIRECTORS BREAKFASTADMN SVCS / ADMINSAMSCLUB #6444 $ 56.50 12/20/2013 65095 OFFICE SUPPLIESSTAFF SUPPLIESADMN SVCS / ADMINWALGREENS #2619 $ 9.97 12/20/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINWALGREENS #15364 $ 9.98 12/20/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINSAMSCLUB #6444 $ 13.32 12/20/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINPANERA BREAD #645 $ 26.99 12/23/2013 65125 OTHER COMMODITIESSTAFF SUPPLIESADMN SVCS / ADMINLE PEEP EVANSTON #8533 $ 424.10 12/23/2013 65125 OTHER COMMODITIESSTAFF BREAKFAST HOLIDAY PARTYADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 748.00 12/04/2013 62245 AUTOMOTIVE EQ MAINTAD NOTICE RFP #14-02 SCADA INTEGRATION SERVICESADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 770.00 12/04/2013 65515 OTHER IMPROVEMENTS ADVERTISEMENT RFP #13-62 CENTRAL ST IMPROVEMENTS AD NOTICEADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 935.00 12/11/2013 65515 OTHER IMPROVEMENTS ADVERTISEMENT BID #14-03 48" INTAKE IMPROVEMENTS AD NOTICEADMN SVCS /HUMAN RESASSN CAREER NE00 OF 00 $ 262.40 12/02/2013 62512 RECRUITMENT SERVICES JOB POSTING - LAW DEPARTMENT - ATTORNEY IFebruary 10, 2014Page 1 of 3159 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS /HUMAN RESNATL PUBLIC EMPLOYER L $ 205.00 12/03/2013 62360 MEMBERSHIP DUESNPELRA ANNUAL MEMBERSHIP FEESADMN SVCS /HUMAN RESPRINTABLE PROMOTION $ 871.70 12/03/2013 65125 OTHER COMMODITIESRETIRMENT PLAQUESADMN SVCS /HUMAN RESPRINTABLE PROMOTION $ 1,108.10 12/06/2013 65010 BOOKS, PUBLICATIONS, MAPS NEW EMPLOYEE FOLDERSADMN SVCS /HUMAN RESJTS BAR AND GRILL $ 68.58 12/09/2013 62512 RECRUITMENT SERVICES OUTSIDE INTERVIEW PANEL LUNCHADMN SVCS /HUMAN RESINT THE BLUE LINE $ 298.00 12/16/2013 62512 RECRUITMENT SERVICES TELECOMMUNICATOR POSTINGADMN SVCS /HUMAN RESSTATEANDFEDERAL $ 449.75 12/17/2013 62310 HR ONLY - CITY WIDE TRAINING STATE AND FEDERAL LABOR LAW POSTERS - 2014ADMN SVCS /HUMAN RESAMERICAN PAYROLL ASSOC $ 219.00 12/20/2013 62295 TRAINING & TRAVELANNUAL APA MEMBERSHIP RENEWAL-P.FORDADMN SVCS /HUMAN RESNATL PUBLIC EMPLOYER L $ 55.00 12/23/2013 62310 HR ONLY - CITY WIDE TRAINING SEMINAR REGISTRATIONADMN SVCS /HUMAN RESNATL PUBLIC EMPLOYER L $ 55.00 12/23/2013 62310 HR ONLY - CITY WIDE TRAINING SEMINAR REGISTRATIONADMN SVCS /HUMAN RESALLEGRA PRINT & IMAGIN $ 482.00 12/23/2013 65010 BOOKS, PUBLICATIONS, MAPS WORKER'S COMPENSATION CLAIMS - FILE FOLDERSADMN SVCS /HUMAN RESBOXWOOD TECH $ 295.00 12/24/2013 62512 RECRUITMENT SERVICES JOB POSTING - LIBRARY DEVELOPMENT OFFICERADMN SVCS /HUMAN RESLUMITY/NPO.NE $ 60.00 12/24/2013 62512 RECRUITMENT SERVICES JOB POSTING - LIBRARY DEVELOPMENT OFFICERADMN SVCS/INFO SYSWWW.LOGMEIN.COM $ 308.34 12/02/2013 62340 IS SUPPORT FEESREMOTE ACCESS APPLICATIONADMN SVCS/INFO SYSAMAZON.COM $ 167.97 12/05/2013 65555 PERSONAL COMPUTER EQ HARD DRIVESADMN SVCS/INFO SYSRADIOSHACK COR00164988 $ 69.99 12/09/2013 65555 PERSONAL COMPUTER EQ ANALOG PHONE FOR RON IN TOWNSHIPADMN SVCS/INFO SYS1ST QUALITY COMP $ 761.95 12/09/2013 65555 PERSONAL COMPUTER EQ DELL COLOR TONERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 159.36 12/09/201364505 TELECOMMUNICATIONS CARRIER LINE CHDOCKING STATION FOR SUE PONTARELLIADMN SVCS/INFO SYSATT BUS PHONE PMT $ 142.70 12/09/201364505 TELECOMMUNICATIONS CARRIER LINE CHPHONE LINE 911 CENTERADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 104.99 12/10/2013 65555 PERSONAL COMPUTER EQ BATTERY FOR SERVERADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 491.97 12/10/2013 65555 PERSONAL COMPUTER EQ MONITORS FOR ACCOUNTINGFebruary 10, 2014Page 2 of 3160 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSAPL APPLEONLINESTOREUS $ 379.00 12/11/2013 65555 PERSONAL COMPUTER EQ LARA BIGGS IPADADMN SVCS/INFO SYS DMI DELL K-12/GOVT $ 245.99 12/16/2013 65555 PERSONAL COMPUTER EQ MONITOR FOR DMITRYADMN SVCS/INFO SYS CRUCIAL.COM $ 407.94 12/16/2013 65555 PERSONAL COMPUTER EQ RAMADMN SVCS/INFO SYS ADOBE SYSTEMS, INC. $ 53.11 12/18/2013 62340 IS SUPPORT FEES CREATIVE CLOUD MONTHLY MEMBERSHIPADMN SVCS/INFO SYS DMI DELL K-12/GOVT $ 26.24 12/20/2013 65555 PERSONAL COMPUTER EQ STYLUS FOR DMITRYADMN SVCS/INFO SYS BEST BUY 00003137 $ 74.99 12/30/2013 65555 PERSONAL COMPUTER EQ REPLACEMENT HARD-DRIVE FOR CMO.ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 118.08 12/31/2013 62210 PRINTING PAPER FOR PLOTTERADMN SVCS/PARKIING SVCS WW GRAINGER $ 596.16 12/03/201365050 BUILDING MAINTENANCE MATERIAL CIRCULAR FLUORESCENT LAMPS FOR SHERMAN GARAGE LOBBYADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 68.81 12/04/201365050 BUILDING MAINTENANCE MATERIAL CLLAMPS FOR 2 HOUR SIGNSADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ (21.50) 12/04/2013 62230 SVC TO MAINTAIN MAINS REFUND FOR METER POLE OVERCHARGEADMN SVCS/PARKIING SVCS WW GRAINGER $ 133.68 12/05/201365050 BUILDING MAINTENANCE MATERIAL CIRCULAR FLOURESCENT LAMPS - SHERMAN PLAZA LOBBYADMN SVCS/PARKIING SVCS THE HOME DEPOT 1902 $ 49.80 12/06/2013 65085 MINOR EQUIP & TOOLS CONCRETE FOR METER POLE INSTALLATIONADMN SVCS/PARKIING SVCS JIMMY JOHNS - 44 - MOT $ 71.00 12/09/2013 62295 TRAINING & TRAVEL LUNCH FOR REVNUE STAFF - RENEWAL SEASONADMN SVCS/PARKIING SVCS LEMOI ACE HARDWARE $ 568.40 12/09/2013 62230 SVC TO MAINTAIN MAINS METER POLESADMN SVCS/PARKIING SVCS WW GRAINGER $ 360.40 12/10/2013 65085 MINOR EQUIP & TOOLS METER BATTERIES (OLDER PARKING METERS)ADMN SVCS/PARKIING SVCS WW GRAINGER $ (133.68) 12/12/201365050 BUILDING MAINTENANCE MATERIAL CREDIT FOR DUPLICATE CHARGE - FLOURESCENT LAMPSADMN SVCS/PARKIING SVCS PHILLYS BEST EVANSTON $ 117.57 12/20/2013 62295 TRAINING & TRAVEL LUNCH FOR REVENUE STAFF - RENEWAL SEASONADMN SVCS/PARKIING SVCS PRINCETON GLOB00 OF 00 $ 329.95 12/20/2013 62360 MEMBERSHIP DUES PROFESSIONAL ORGANIZATION - DUESADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 864.00 12/23/201365050 BUILDING MAINTENANCE MATERIAL 2 HOUR SIGNS FOR DAVIS STREET AND HOLIDAY SIGNS FOR GARAGESCITY COUNCIL ADMIN AMERICAN 00173289773705 $ 647.80 12/18/2013 62295 TRAINING & TRAVEL AIRFARE USCM CONFERENCEFebruary 10, 2014Page 3 of 3161 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY COUNCIL ADMINOWW ORBITZ.COM $ 6.99 12/18/2013 62295 TRAINING & TRAVELUSCM CONFERENCECITY MGR'S OFFPOTBELLY 005 $ 83.10 12/03/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 2.49 12/04/201364545 (IS ONLY) PERSONAL COMP SOFTWAREGOOGLE STORAGECITY MGR'S OFFAMAZON MKTPLACE PMTS $ 20.57 12/04/2013 65095 OFFICE SUPPLIESMEETING SUPPLIESCITY MGR'S OFFAMAZONPRIME MEMBERSHIP $ (79.00) 12/04/2013 62490 OTHER PROGRAM COSTS MEMBERSHIP REIMBURSEMENTCITY MGR'S OFFWP ENGINE $ 99.00 12/05/2013 62340 IS SUPPORT FEESCOMPUTER LICENSECITY MGR'S OFFFS JOTFORM $ 9.95 12/06/201364545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIPCITY MGR'S OFFADOBE SYSTEMS, INC. $ 21.24 12/06/201364545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIPCITY MGR'S OFFSAFEWAY STORE00011379 $ 28.88 12/09/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFZAPIER.COM $ 15.00 12/09/201364545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIPCITY MGR'S OFFADOBE SYSTEMS, INC. $ 53.11 12/09/201364545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIPCITY MGR'S OFFCOSI - #141 $ 128.00 12/10/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFTAGS BAKERY $ 155.30 12/11/2013 65025 FOODCOUNCIL FOODCITY MGR'S OFFFACEBK PQMYF56DV2 $ 3.55 12/12/2013 62205 ADVERTISINGAD CREDITCITY MGR'S OFFHELLOFAX / HELLOSIGN $ (95.61) 12/12/201364545 (IS ONLY) PERSONAL COMP SOFTWAREREFUND WEB SOFTWARECITY MGR'S OFFISTOCK INTERNATIONAL $ 72.99 12/13/2013 62210 PRINTINGDESIGN TOOLCITY MGR'S OFFAMAZON.COM $ 31.13 12/17/2013 65010 BOOKS, PUBLICATIONS, MAPS BOOK ORDERCITY MGR'S OFFTAGS BAKERY $ 21.29 12/18/2013 62295 TRAINING & TRAVELCOMMUNITY ENG. MTGCITY MGR'S OFFPANINO'S PIZZERIA OR $ 162.65 12/18/2013 62490 OTHER PROGRAM COSTS HOLIDAY LUNCHEONCITY MGR'S OFFFACEBK U7ZRG56DV2 $ 4.18 12/19/2013 62205 ADVERTISINGAD SNOW EVENTFebruary 10, 2014Page 4 of 3162 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCITY MGR'S OFFADOBE SYSTEMS, INC. $ 10.61 12/19/201364545 (IS ONLY) PERSONAL COMP SOFTWAREINDESIGN SUBSCRIPTIONCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 12.99 12/19/2013 65095 OFFICE SUPPLIESMEETING SUPPLIESCITY MGR'S OFFNAGW INC $ 100.00 12/20/2013 62360 MEMBERSHIP DUESGOVERNMT WEB PROF.CITY MGR'S OFFAMAZON MKTPLACE PMTS $ 55.48 12/23/2013 65095 OFFICE SUPPLIESSPLIT - MTG RECORDER (42.52%)CITY MGR'S OFFAMAZON MKTPLACE PMTS $ 74.99 12/23/2013 52180 CABLE FRANCHISE FEES SPLIT - MTG RM CORD (57.48%)CITY MGR'S OFFUNITED 01623897268674 $ 339.80 12/23/2013 62295 TRAINING & TRAVELTRAVELCITY MGR'S OFFFACEBK ZGQVH5WDV2 $ 8.20 12/26/2013 62205 ADVERTISINGAD SNOW EVENTCITY MGR'S OFFISSUU PUBLISHING $ 19.00 12/26/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SUBSCRIPTIONCITY MGR'S OFFWALGREENS #2619 $ 20.86 12/27/2013 65095 OFFICE SUPPLIESMAILING SUPPLIESCITY MGR'S OFFWP-FEE.COM $ 26.00 12/27/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFFWP ENGINE $ 1.70 12/27/201364545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY OF EVANSTONSHELL OIL 57444163802 $ 23.92 12/27/2013 65035 PETROLEUM PRODUCTS ON CALL SECOND IN COMMAND ON CHRISTMAS DAYCOMM ECON DEV/ADMINIEDC ONLINE $ 190.00 12/05/2013 62295 TRAINING & TRAVELWEBINAR REGISTRATIONCOMM ECON DEV/ADMINCITY OF EVANSTON-SH $ 3.00 12/06/2013 62295 TRAINING & TRAVELSTAFF TRAINING PARKINGCOMM ECON DEV/ADMINILWEB NFP ANNUAL REPRT $ 39.25 12/12/2013 62360 MEMBERSHIP DUESSTATE OF ILLINOIS NOT-FOR-PROFIT ANNUAL REPORT FILINGCOMM ECON DEV/ADMINIEDC ONLINE $ (95.00) 12/13/2013 62295 TRAINING & TRAVELREGISTRATION REIMBURSEMENTCOMM ECON DEV/ADMINBISNOW $ 59.00 12/16/201362660 BUSINESS ATTRACTION/EXPANSIONCHICAGO CREATIVE OFFICE SUMMITCOMM ECON DEV/ADMINSUN TIMES MEDIA ADVERT $ 36.80 12/17/2013 62205 ADVERTISINGPLAN COMMISSION NOTICE #702675COMM ECON DEV/ADMINBENNISONS BAKERY INC $ 38.53 12/19/201362660 BUSINESS ATTRACTION/EXPANSIONBUSINESS VISITCOMM ECON DEV/ADMINMETROPOLITAN PLANNING $ 200.00 12/19/2013 62360 MEMBERSHIP DUESMETROPOLITAN PLANNING COUNCIL ANNUAL CONTRIBUTION (LUNCHEON 11/1/13)February 10, 2014Page 5 of 3163 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCOMM ECON DEV/ADMINDIXIE KITCHEN & BAIT S $ 22.97 12/23/2013 62295 TRAINING & TRAVELMTG CHAMBER OF COMMERCECOMM ECON DEV/ADMINAPA STREAMING PRODUCTS $ 740.00 12/24/2013 62360 MEMBERSHIP DUES2014 APA CONFERENCE REGISTRATION MARK MUENZERCOMM ECON DEV/ADMINAMERICAN 00123853585590 $ 279.80 12/26/2013 62295 TRAINING & TRAVELAIRFARE FOR NATIONAL AMERICAN PLANNING ASSOCIATION ANNUAL CONFERENCECOMM ECON DEV/ADMINAMERICAN 00106479564300 $ 18.00 12/26/2013 62295 TRAINING & TRAVELPART OF APA AIRFARE CHARGECOMM ECON DEV/ADMINIEDC ONLINE $ 525.00 12/31/2013 62295 TRAINING & TRAVELSPRING CONF REGISTRATIONCOMM ECON DEV/BLDG PSTHE HOME DEPOT 1902 $ 149.06 12/16/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSGRAFFITI REMOVAL SUPPLIESCOMM ECON DEV/BLDG PSILFLS COM $ 59.95 12/26/2013 62345 COURT COSTS/LITIGATION MONTHLY FEE FOR FORECLOSURE WEBSITECOMM ECON DEV/BLDG PSBMI ONLINE TRAINING $ 69.00 12/30/2013 62295 TRAINING & TRAVELONLINE CERTIFICATION TRAINING FOR JEFF MURPHY, PART 1COMM ECON DEV/BLDG PSBMI ONLINE TRAINING $ 69.00 12/30/2013 62295 TRAINING & TRAVELONLINE CERTIFICATION TRAINING FOR JEFF MURPHY, PART 2FIRE/ADMINANSTONWALMART.COM $ 232.93 12/02/2013 65125 OTHER COMMODITIESREPLACEMENT PARTFIRE/ADMINANSTONAPL APPLE ITUNES STORE $ 8.49 12/02/2013 65090 SAFETY EQUIPMENTTRAINING MATERIALFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 559.99 12/03/2013 65125 OTHER COMMODITIESJANITORIAL SUPPLIESFIRE/ADMINANSTONFOOD4LESS #0558 $ 28.60 12/04/2013 65125 OTHER COMMODITIESJANITORIAL SUPPLIESFIRE/ADMINANSTONRAY O HERRON CO INC OA $ 429.62 12/04/2013 62245 AUTOMOTIVE EQ MAINTUNIFORM PURCHASE: CAPTAIN M. SMITHFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 112.26 12/05/2013 62245 AUTOMOTIVE EQ MAINTSUPPLIES, LIGHT BULBS, PAINTINGFIRE/ADMINANSTONKWIK TRIP 45000004507 $ 25.00 12/06/2013 65125 OTHER COMMODITIESFUEL TO INSPECT LADDER TRUCK FACTORYFIRE/ADMINANSTONVIRAG JEWELERS $ 30.00 12/09/2013 62245 AUTOMOTIVE EQ MAINTANNUAL AWARDS: RIBBO CASESFIRE/ADMINANSTONFREDPRYOR CAREERTRACK $ 199.00 12/09/2013 65620 OFFICE MACH & EQUIPANNUAL TRAININGFIRE/ADMINANSTONFACTORY CARD OUTLET #3 $ 32.62 12/09/2013 62210 PRINTINGSUPPLIES FOR EXPLORER PROGRAMFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 2.40 12/10/2013 65090 SAFETY EQUIPMENTREPAIR PARTFebruary 10, 2014Page 6 of 3164 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONOFFICE DEPOT #510 $ 17.58 12/11/2013 62245 AUTOMOTIVE EQ MAINT2013 AWARDS SUPPLIESFIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 88.00 12/11/2013 62210 PRINTINGEXPLORER PROGRAM BROCHURESFIRE/ADMINANSTONCENTRAL RUG 1 $ 322.00 12/11/2013 65125 OTHER COMMODITIESSTATION SUPPLIESFIRE/ADMINANSTONBEST BUY 00003137 $ 195.96 12/12/2013 62245 AUTOMOTIVE EQ MAINTDIGITAL CAMERA: FPB INVESTIGATIONSFIRE/ADMINANSTONASSOCIATION OF CONTING $ 75.00 12/13/2013 65085 MINOR EQUIP & TOOLSANNUAL MEMBERSHIPFIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 54.00 12/13/2013 62210 PRINTINGAWARD CEREMONY PRINTINGFIRE/ADMINANSTONJEWEL #3428 $ 7.24 12/13/2013 65125 OTHER COMMODITIESMEETING REFRESHMENTSFIRE/ADMINANSTONWALGREENS #2619 $ 5.45 12/13/2013 65090 SAFETY EQUIPMENTRETIREMENTFIRE/ADMINANSTONNATIONAL AWARDS $ 198.00 12/13/2013 65125 OTHER COMMODITIESRETIREMENT: M. ADAM/D. ELLISFIRE/ADMINANSTONNOR NORTHERN TOOL $ 146.13 12/16/2013 65085 MINOR EQUIP & TOOLSCERT SAFETY SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 12.46 12/16/2013 65090 SAFETY EQUIPMENTREPAIR PARTSFIRE/ADMINANSTONSQ THE FIREFIGHTING D $ 42.50 12/16/2013 65090 SAFETY EQUIPMENTTRAINING MATERIALSFIRE/ADMINANSTONGALLS INTERN $ 82.40 12/17/2013 65090 SAFETY EQUIPMENTEQUIPMENT BAGFIRE/ADMINANSTONOFFICE DEPOT #510 $ 16.77 12/18/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIESFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.43 12/19/2013 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONRADIOSHACK COR00164145 $ 7.61 12/19/2013 62245 OTHER EQ MAINTELECTRONIC SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 71.66 12/19/2013 65090 SAFETY EQUIPMENTREPAIR PARTSFIRE/ADMINANSTONEVANSTON IMPRINTABLES $ 277.00 12/20/2013 65095 OFFICE SUPPLIESPRINTING SERVICESFIRE/ADMINANSTONEVANSTON IMPRINTABLES $ 100.00 12/20/2013 65095 OFFICE SUPPLIESPRINTING SERVICESFIRE/ADMINANSTONOCEAN TECHNOLOGY SYSTE $ 106.67 12/23/2013 65125 OTHER COMMODITIESBATTERIES FOR DIVE COMMUNICATION UNITFebruary 10, 2014Page 7 of 3165 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONLIND ELECTRONICS $ 411.80 12/23/2013 65125 OTHER COMMODITIESDC CHARGERS EMS COMPUTERSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 32.67 12/23/2013 65090 SAFETY EQUIPMENTSTATION SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 79.92 12/23/2013 65090 SAFETY EQUIPMENTSTATION SUPPLIESFIRE/ADMINANSTONJIMMY JOHNS - 44 - MOT $ 48.40 12/23/2013 65125 OTHER COMMODITIESTEST PROCTOR REFRESHMENTSFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 9.58 12/27/2013 65090 SAFETY EQUIPMENTREPAIR PARTSFIRE/ADMINANSTONHAROLD'S TRUE VALUE HD $ 10.98 12/30/2013 65090 SAFETY EQUIPMENTREPAIR PARTSFIRE/ADMINANSTONOFFICE DEPOT #510 $ 21.79 12/31/2013 65125 OTHER COMMODITIESBLANK CDS FOR RECORDING DATAFIRE/ADMINANSTONSQ FIRE TRAINING RESO $ 125.00 12/31/2013 65125 OTHER COMMODITIESFF/PM JOSEPH PETERS FIRE TRAINING CLASSHEALTHCITY CLUB OF CHICAGO $ 45.00 12/03/2013 62295 TRAINING & TRAVELDR. LAMAR HASBROUCK LUNCHEONHEALTHDD/BR #338026 Q35 $ 105.68 12/13/2013 65025 FOODHEALTH STAFF MEETINGHEALTHDD/BR #338026 Q35 $ 3.91 12/16/2013 65025 FOODHEALTH STAFF MEETINGHEALTHDD/BR #338026 Q35 $ 13.71 12/16/2013 65025 FOODHEALTH STAFF MEETINGHEALTHILLINOIS ENVIRONMEN $ 225.00 12/18/2013 62360 MEMBERSHIP DUES2014 ILLINOIS ENVIRONMENTAL HEALTH ASSOCIATION MEMBERSHIP RENEWAL-CARL CANEVALAW/LEGALARDC $ 349.52 12/03/2013 62360 MEMBERSHIP DUESARDC MEMBERSHIP FOR GRANT FARRARLAW/LEGALCOOKEFILE-13LQUDP9 $ 162.84 12/04/2013 62345 COURT COSTS/LITIGATION ELECTRONIC RECORDS - DOCUMENTSPOLICE DEPT/ADMINEVIDENT INC $ 30.00 12/03/2013 65105 PHOTO/DRAFTING SUPPLIES ET SUPPLIESPOLICE DEPT/ADMINUS FLEET TRACKING LLC $ 39.95 12/03/2013 41340 RESERVE NARCOTICS SEIZURE GPS TRACKING MONTHLY CHARGEPOLICE DEPT/ADMINPAYPAL ILLINOISASS $ 315.00 12/03/2013 62360 MEMBERSHIP DUESILLINOIS ASSOCIATION OF CHIEFS OF POLICE FEES - R. EDDINGTONPOLICE DEPT/ADMINLEMOI ACE HARDWARE $ 62.46 12/04/2013 65095 OFFICE SUPPLIESJANITOR SUPPLIESPOLICE DEPT/ADMINTHE HOME DEPOT #8598 $ 40.86 12/05/2013 65095 OFFICE SUPPLIESOFFICE IMPROVEMENT SUPPLIESFebruary 10, 2014Page 8 of 3166 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINELITE K-9 INC. $ 1,032.95 12/05/201341420 RESERVE NARCOTIC ENFORCEMENTPOLICE K9 TRAINING EUIPTMENTPOLICE DEPT/ADMINULINE SHIP SUPPLIES $ 276.11 12/05/2013 65095 OFFICE SUPPLIESPROPERTY ROOM SUPPLIESPOLICE DEPT/ADMINRAY ALLEN MANUFACTURIN $ 380.48 12/06/201341420 RESERVE NARCOTIC ENFORCEMENTNARCOTIC SAFE FOR POLICE K9 TRAINING AIDS, K9 COTPOLICE DEPT/ADMINSHALLOW CREEK KENNELS $ 63.00 12/06/201341420 RESERVE NARCOTIC ENFORCEMENTPOLICE K9 EQUIPTMENT, LEAD, TUGS AND COLLARPOLICE DEPT/ADMINAPCO INTERNATIONAL INC $ 184.00 12/09/2013 62360 MEMBERSHIP DUESAPCO MEMBERSHIP RENEWAL (POLINSKI & KUEMPEL)POLICE DEPT/ADMINPEAVEY CORP. $ 153.00 12/09/2013 65095 OFFICE SUPPLIESPROPERTY ROOM SUPPLIESPOLICE DEPT/ADMINWALGREENS #5683 $ 83.52 12/10/2013 65095 OFFICE SUPPLIESNORTAF PHOTOSPOLICE DEPT/ADMINWALGREENS #5683 $ 107.18 12/13/2013 65095 OFFICE SUPPLIESNORTAF PHOTOSPOLICE DEPT/ADMINFOLLOW YOUR NOSE $ 20.98 12/16/201341420 RESERVE NARCOTIC ENFORCEMENTCOLD WEATHER K9 EQUIPTMENTPOLICE DEPT/ADMINNENA $ 137.00 12/16/2013 62360 MEMBERSHIP DUESNENA ANNUAL MEMBERSHIP RENEWAL (POLINSKI)POLICE DEPT/ADMINWALGREENS #5683 $ 15.79 12/16/2013 65095 OFFICE SUPPLIESNORTAF PHOTOSPOLICE DEPT/ADMINTHE HOME DEPOT 1902 $ 98.25 12/16/2013 65095 OFFICE SUPPLIESOFFICE IMPROVEMENT SUPPLIESPOLICE DEPT/ADMINPOWERPHONE, INC. $ 1,361.70 12/16/2013 62295 TRAINING & TRAVELPOWERPHONE JITT ON-LINE TRAINING SUBSCRIPTIONPOLICE DEPT/ADMINWW GRAINGER $ 187.61 12/17/2013 65040 JANITORIAL SUPPLIESJANITOR SUPPLIESPOLICE DEPT/ADMINBENNISONS BAKERY INC $ 100.41 12/18/2013 68205 PUBLIC WKS CONTINGENCIES FOOD FOR MEETINGPOLICE DEPT/ADMINULINE SHIP SUPPLIES $ 143.02 12/18/2013 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPOLICE DEPT/ADMINEVANSTON FLOWERS & $ 193.50 12/19/2013 68205 PUBLIC WKS CONTINGENCIES 3 ORDERS FOR BEREAVEMENTSPOLICE DEPT/ADMINPLI JOTFORM $ 9.95 12/19/2013 65095 OFFICE SUPPLIESELECTRONIC FORM FOR INTELLIGENCEPOLICE DEPT/ADMININTERNATIONAL TRANSACTION FEE $ 0.08 12/19/2013 65095 OFFICE SUPPLIESINTERNATIONAL TRANSACTION FEEPOLICE DEPT/ADMINWW GRAINGER $ 27.07 12/19/2013 65040 JANITORIAL SUPPLIESJANITOR SUPPLIESFebruary 10, 2014Page 9 of 3167 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINMEDLINE $ 620.15 12/19/2013 65125 OTHER COMMODITIESPRISONER SUPPLIESPOLICE DEPT/ADMINJETS PIZZA IL 05 $ 156.44 12/20/2013 65085 MINOR EQUIP & TOOLSRICE CHILDREN'S CENTER HOLIDAY PARTYPOLICE DEPT/ADMINAMAZONPRIME MEMBERSHIP $ 79.00 12/26/2013 64540 TELECOMMUNICATIONS - WIR TECHNICAL SYSTEM COORDINATOR EQUIPMENT (DET. BARTZ)PRCS/CHAND NEWB CNTRUS TOY CO INC 2 $ 78.61 12/04/2013 65110 REC PROGRAM SUPPLIESSTICKERS, BUTTONS, POM-POMS, WIGGLE EYES, TAPE..... CRAFT SUPPLIES FOR PRESCHOOL PROGRAMSPRCS/CHAND NEWB CNTRMICHAEL BRANDWEIN $ 141.70 12/05/2013 65110 REC PROGRAM SUPPLIES STAFF SUPERVISION BOOKS FOR CAMP DIRECTORSPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 56.90 12/05/201365050 BUILDING MAINTENANCE MATERIALWIRE ROPE, PADLOCKS, MAINTENANCE SUPPLIES FOR INDOOR FARMERS MARKETPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 19.92 12/09/201365050 BUILDING MAINTENANCE MATERIALCABLE TIES, 6 KEYS FOR CABINET PADLOCKPRCS/CHAND NEWB CNTRTARGET 00009274 $ 86.31 12/09/2013 65110 REC PROGRAM SUPPLIES SNACKS FOR FUN WITH FROSTY PROGRAMPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 20.57 12/10/2013 65110 REC PROGRAM SUPPLIES WARRANTY FOR TV FOR CHANDLER NEWBERGERPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 116.15 12/11/2013 65110 REC PROGRAM SUPPLIES CHRISTMAS DECORATIONS CHANDLER (50%)PRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 116.15 12/11/2013 65110 REC PROGRAM SUPPLIES CHRISTMAS DECORATIONS FROSTY EVENT (50%)PRCS/CHAND NEWB CNTRILIPRA 00 OF 00 $ 244.00 12/11/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUES TO ILLINOIS PARK AND RECREATION ASSOCIATION.PRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 319.99 12/11/2013 65110 REC PROGRAM SUPPLIESREPLACEMENT TV FOR CHANDLER NEWBERGER CENTER. OLD TV FOR TRAINING AND DAY CAMPS WAS 8 YEARS OLD.PRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 37.43 12/11/2013 65110 REC PROGRAM SUPPLIES TV WALL MOUNT BRACKET FOR CHANDLER NEWBERGERPRCS/CHAND NEWB CNTRMICHAELS STORES 2037 $ 46.21 12/12/2013 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR FUN WITH FROSTY PROGRAMPRCS/CHAND NEWB CNTRTARGET 00009274 $ 73.53 12/16/2013 65110 REC PROGRAM SUPPLIES SNACKS FOR FUN WITH FROSTY PROGRAMPRCS/CHAND NEWB CNTRUST USTA MEMBERSHIP $ 155.00 12/19/2013 62360 MEMBERSHIP DUESMEMBERSHIP TO UNITED STATES TENNIS ASSOCIATION. ALLOWS CITY TO APPLY FOR GRANTS AND PROVIDES EDUCATIONAL OPPORTUNITIES FOR STAFF.PRCS/CHAND NEWB CNTRTARGET 00009274 $ 39.91 12/20/2013 65110 REC PROGRAM SUPPLIES PLAYDOH, CRAYONS, ART ITEMS FOR PRESCHOOL GIFT BAGS.PRCS/ECOLOGY CNTRPETSMART INC 427 $ 30.00 12/02/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-CRICKETSPRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 0.88 12/02/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-GREENSFebruary 10, 2014Page 10 of 3168 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRLLL REPTILE & SUPPLY C $ 63.43 12/03/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-FOOD AND LIGHTINGPRCS/ECOLOGY CNTR ANTON'S GREENHOUSE $ 105.00 12/04/2013 65110 REC PROGRAM SUPPLIES BALES OF STRAW FOR AUTUMN BOUNTY FESTIVALPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 18.92 12/04/2013 65110 REC PROGRAM SUPPLIES CLEANING AND SECURING SUPPLIESPRCS/ECOLOGY CNTR WW GRAINGER $ 136.38 12/04/201365050 BUILDING MAINTENANCE MATERIAL LIGHTBULBSPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 71.82 12/05/2013 65110 REC PROGRAM SUPPLIES PRUNERS FOR PROGRAMSPRCS/ECOLOGY CNTR TARGET 00009274 $ 27.96 12/06/2013 65110 REC PROGRAM SUPPLIES BOXES FOR PROGRAM MATERIALSPRCS/ECOLOGY CNTR U-HAUL-EVANSTON #75876 $ 14.70 12/06/2013 65110 REC PROGRAM SUPPLIES BOXES FOR PROGRAM MATERIALSPRCS/ECOLOGY CNTR PETSMART INC 427 $ 51.64 12/09/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE LIVE FOOD, DRY FOOD AND CLEANING PRODUCTSPRCS/ECOLOGY CNTR SAFEWAY STORE00011379 $ 8.82 12/09/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-FRESH FOOD (45.42%)PRCS/ECOLOGY CNTR SAFEWAY STORE00011379 $ 10.60 12/09/2013 65110 REC PROGRAM SUPPLIES BIRTHDAY PARTY SUPPLIES (54.58%)PRCS/ECOLOGY CNTR A 1 VACUUM $ 599.99 12/11/2013 65095 OFFICE SUPPLIES NEW VACUUM FOR ECOCPRCS/ECOLOGY CNTR ON-LINCLICKANDPARK.COM $ 17.00 12/11/2013 62507 FIELD TRIPS ZOO BUS PARKINGPRCS/ECOLOGY CNTR LINCOLN PARK ZOO EDUCA $ 20.00 12/11/2013 62507 FIELD TRIPS ZOO EXPLORERS PROGRAM-WINTER BREAK CAMPPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 40.71 12/16/2013 65110 REC PROGRAM SUPPLIES MAKE A MOSAIC CLASS SUPPLIESPRCS/ECOLOGY CNTR LEMOI ACE HARDWARE $ 49.99 12/16/2013 65085 MINOR EQUIP & TOOLS WET/DRY VACUUMPRCS/ECOLOGY CNTR JEWEL #3487 $ 2.47 12/17/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-FRESH FOOD (13.04%)PRCS/ECOLOGY CNTR PETSMART INC 427 $ 113.50 12/17/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-LIVE FOOD, DRY FOOD, HEATERS AND HAYPRCS/ECOLOGY CNTR JEWEL #3487 $ 16.47 12/17/2013 65110 REC PROGRAM SUPPLIES FLEETWOOD PROGRAM AND BIRTHDAY PARTY PROGRAM SUPPLIES (86.96%)PRCS/ECOLOGY CNTR SAFEWAY STORE00011379 $ 4.99 12/17/2013 62490 OTHER PROGRAM COSTS LAUNDRY SOAPPRCS/ECOLOGY CNTR FOOD4LESS #0558 $ 3.59 12/23/2013 62490 OTHER PROGRAM COSTS ANIMAL CARE-FRESH FOODFebruary 10, 2014Page 11 of 3169 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRORIENTAL TRADNG CO $ 36.22 12/23/2013 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR WINTER BREAK CAMPPRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 18.97 12/23/2013 65085 MINOR EQUIP & TOOLS HATCHETPRCS/ECOLOGY CNTR JEWEL #3487 $ 15.15 12/23/2013 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP PROJECT SUPPLIESPRCS/ECOLOGY CNTR JEWEL #3456 $ 10.38 12/30/2013 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP SNOW CONE SUPPLIESPRCS/ECOLOGY CNTR US TOY CO INC 2 $ 20.70 12/31/2013 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP OLYMPIC GOLD MEDALSPRCS/FAC ANDERSON LOCK CO $ 341.84 12/02/201365050 BUILDING MAINTENANCE MATERIAL SHOP STOCKPRCS/FAC WW GRAINGER $ 75.54 12/03/201365050 BUILDING MAINTENANCE MATERIAL LIGHTS SERVICE CENTERPRCS/FAC LEMOI ACE HARDWARE $ 10.73 12/03/201365050 BUILDING MAINTENANCE MATERIAL NOYES LOBBY LIGHTPRCS/FAC CROWN TROPHY 54 $ 400.00 12/03/201365050 BUILDING MAINTENANCE MATERIAL REPLACEMENT PLAQUE FOR LIBERTY BELL @ LMCCPRCS/FAC TEC #126 $ 7.51 12/03/201365050 BUILDING MAINTENANCE MATERIAL RTU4 LIMIT CHANDLERPRCS/FAC AFFILIATED STEAM EQUIP $ 945.91 12/04/201365050 BUILDING MAINTENANCE MATERIAL CIRCUIT BOARD FOR HUMID FIRE 3PRCS/FAC NCH CORPORATION $ 140.00 12/04/201365050 BUILDING MAINTENANCE MATERIAL FIRE #3 DRAIN MAINTAINERPRCS/FAC LIGHT BULBS ETC LOCAL $ 64.00 12/04/201365050 BUILDING MAINTENANCE MATERIAL MENORAHPRCS/FAC ACTIVE ELECTRIC SUPPLY $ 85.00 12/04/201365050 BUILDING MAINTENANCE MATERIAL MENORAHPRCS/FAC THE HOME DEPOT 1902 $ 174.98 12/04/201365050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIES FOR LMCCPRCS/FAC JOHNSTONE SUPPLY OF NI $ 39.50 12/04/201365050 BUILDING MAINTENANCE MATERIAL TEMPERATURE CONTROL DEVICE FOR LEVY CENTERPRCS/FAC APEX CONTROLS $ 183.70 12/05/201365050 BUILDING MAINTENANCE MATERIAL CONTROL VALVE FOR FIRE #3 FAN POWERED BOXPRCS/FAC JOHNSON LOCKSMITH INC $ 4.90 12/05/201365050 BUILDING MAINTENANCE MATERIAL KEY FOR COLLECTOR OFFICEPRCS/FAC ACTIVE ELECTRIC SUPPLY $ 374.76 12/05/201365050 BUILDING MAINTENANCE MATERIAL ROOM #1116 LMCCPRCS/FAC ACTIVE ELECTRIC SUPPLY $ 12.07 12/05/2013 65085 MINOR EQUIP & TOOLS STOCKFebruary 10, 2014Page 12 of 3170 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACLEMOI ACE HARDWARE $ 79.85 12/06/201365050 BUILDING MAINTENANCE MATERIALBRINE DELIVERY SYSTEM PARTSPRCS/FACABLE DISTRIBUTORS $ 43.44 12/06/201365050 BUILDING MAINTENANCE MATERIALCOPPER FITTINGS FOR LEVY CENTER LEAKY VALVEPRCS/FACTHE HOME DEPOT 1902 $ 41.60 12/06/201365050 BUILDING MAINTENANCE MATERIALMOULDING FOR RM 1116 LMCCPRCS/FACLEMOI ACE HARDWARE $ 28.75 12/09/201365050 BUILDING MAINTENANCE MATERIALCC SIGNAGEPRCS/FACHANDYCO LLC $ 267.64 12/09/201365050 BUILDING MAINTENANCE MATERIALFLUSHOMETER REBUILD PARTS, ALL FACILITIESPRCS/FACLEMOI ACE HARDWARE $ 2.52 12/09/2013 65085 MINOR EQUIP & TOOLSNUT AND BOLTSPRCS/FACWWW.NORTHERNSAFETY.COM $ 292.49 12/09/201365050 BUILDING MAINTENANCE MATERIALSAFETY ITEMSPRCS/FACWWW.NORTHERNSAFETY.COM $ 205.92 12/09/201365050 BUILDING MAINTENANCE MATERIALSAFETY ITEMSPRCS/FACTHE HOME DEPOT 1902 $ 180.71 12/09/2013 65085 MINOR EQUIP & TOOLSTOOLS FOR MARK WEGENERPRCS/FACTHE HOME DEPOT 1902 $ 36.29 12/09/2013 65085 MINOR EQUIP & TOOLSTOOLS KNEE PADS CARPET KNIFEPRCS/FACSOUTHSIDE CONTROL $ 56.52 12/09/201365050 BUILDING MAINTENANCE MATERIALVALVE BODY FOR LEAKY VALVEPRCS/FACSTANDARD PIPE $ 107.47 12/10/201365050 BUILDING MAINTENANCE MATERIALCROWN BUILDINGPRCS/FACLEMOI ACE HARDWARE $ 3.35 12/10/201365050 BUILDING MAINTENANCE MATERIALMENORAHPRCS/FACTHE HOME DEPOT 1902 $ 140.00 12/11/201365050 BUILDING MAINTENANCE MATERIALAMERICAN STANDARD FAUCET LMCCLUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 74.36 12/11/201365050 BUILDING MAINTENANCE MATERIALCIVIC CENTER MATERIALSPRCS/FACINTERSTATE ALL BATTERY $ 119.90 12/11/201365050 BUILDING MAINTENANCE MATERIALFLEETWOOD EXIT LIGHTSPRCS/FACTHE HOME DEPOT 1902 $ 65.86 12/11/201365050 BUILDING MAINTENANCE MATERIALSHOVEL @ GREAT STUF FOR SHOPPRCS/FACSTANDARD PIPE $ 81.07 12/11/201365050 BUILDING MAINTENANCE MATERIALSTANDARD PIPE FIRE SYSTEM DRAINPRCS/FACSTANDARD PIPE $ 813.07 12/11/201365050 BUILDING MAINTENANCE MATERIALSTANDARD PIPE LMCC FIRE SYSTEM DRAINPRCS/FACWW GRAINGER $ 234.64 12/12/201365050 BUILDING MAINTENANCE MATERIALFLEET SERVICES BUS SHORELINEFebruary 10, 2014Page 13 of 3171 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACLEMOI ACE HARDWARE $ 49.25 12/12/201365050 BUILDING MAINTENANCE MATERIALLIBRARY WATER HEATERPRCS/FACEVANSTON SIGNS AND GRA $ 150.00 12/12/201365050 BUILDING MAINTENANCE MATERIALNO GUN SIGNAGE FOR ALL FACILITIESPRCS/FACTHE HOME DEPOT 1902 $ 57.75 12/12/201365050 BUILDING MAINTENANCE MATERIALNOYES WIFIPRCS/FACWW GRAINGER $ 430.20 12/12/201365050 BUILDING MAINTENANCE MATERIALPRESSURE SWITCH'S FOR NOYES CONDPRCS/FACLEMOI ACE HARDWARE $ 28.37 12/12/201365050 BUILDING MAINTENANCE MATERIALTOOLSPRCS/FACAFFILIATED STEAM EQUIP $ 289.55 12/12/201365050 BUILDING MAINTENANCE MATERIALVALVEPRCS/FACLEMOI ACE HARDWARE $ 2.39 12/13/201365050 BUILDING MAINTENANCE MATERIALFITTINGS NOYESPRCS/FACTHE HOME DEPOT 1902 $ 87.14 12/13/201365050 BUILDING MAINTENANCE MATERIALLIBRARY WATER HEATERPRCS/FACANDERSON LOCK CO $ 168.30 12/13/201365050 BUILDING MAINTENANCE MATERIALSHOP STOCK KE BLANKSPRCS/FACHOMEDEPOT.COM $ 458.10 12/13/201365050 BUILDING MAINTENANCE MATERIALSS FREESTANDING SINK LMCC LUNCH ROOMPRCS/FACTHE HOME DEPOT 1902 $ 3,764.40 12/16/201365050 BUILDING MAINTENANCE MATERIALAEGEAN VINYL FLOORING LMCC LUNCH ROOMPRCS/FACWW GRAINGER $ 1,066.32 12/16/201365050 BUILDING MAINTENANCE MATERIALAHU FILTER ALL FACILITIESPRCS/FACEVANSTON SIGNS AND GRA $ 365.00 12/16/201365050 BUILDING MAINTENANCE MATERIALHEALTH DEPARTMENT ENTRY SIGN, NO GUN SIGNSPRCS/FACWW GRAINGER $ 130.08 12/16/201365050 BUILDING MAINTENANCE MATERIALMAPLE ROOF DECK LIGHTS LAMPSPRCS/FACABLE DISTRIBUTORS $ 74.83 12/16/201365050 BUILDING MAINTENANCE MATERIALPILOT ASSEMBLY METRA SNOWMELTPRCS/FACEPCO PAINT STORE 1252 $ 70.39 12/16/201365050 BUILDING MAINTENANCE MATERIALVARNISH WALL FINANCEPRCS/FACTHE HOME DEPOT 1902 $ 26.97 12/16/201365050 BUILDING MAINTENANCE MATERIALWALL PATCHING MATERIALSPRCS/FACWW GRAINGER $ 490.56 12/17/201365050 BUILDING MAINTENANCE MATERIALAHU FILTERS ALL FACILITIESPRCS/FACABLE DISTRIBUTORS $ 37.56 12/17/201365050 BUILDING MAINTENANCE MATERIALFAN CENTER METRA SNOW MELTPRCS/FACSTANDARD PIPE $ 105.71 12/17/201365050 BUILDING MAINTENANCE MATERIALLIBRARY WATER HEATERFebruary 10, 2014Page 14 of 3172 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACWW GRAINGER $ 110.52 12/17/201365050 BUILDING MAINTENANCE MATERIALMAPLE ROOF DECK LIGHTS BALLASTPRCS/FAC ILSTATE FIRE MARSHAL B $ 71.65 12/18/201365050 BUILDING MAINTENANCE MATERIAL BOILER INSPECTION FEE SERVICE CENTERPRCS/FAC ABLE DISTRIBUTORS $ 346.56 12/18/201365050 BUILDING MAINTENANCE MATERIAL GAS VALVE METRA SNOWMELTPRCS/FAC THE HOME DEPOT 1902 $ 52.80 12/18/201365050 BUILDING MAINTENANCE MATERIAL LAMINATE FOR LEVY CENTERPRCS/FAC STANDARD PIPE $ 58.97 12/18/201365050 BUILDING MAINTENANCE MATERIAL LIBRARY WATER HEATERPRCS/FAC STANDARD PIPE $ 102.96 12/19/201365050 BUILDING MAINTENANCE MATERIAL FIRE TOILETPRCS/FAC LEMOI ACE HARDWARE $ 15.99 12/19/201365050 BUILDING MAINTENANCE MATERIAL NOYES LOBBY LIGHTPRCS/FAC WW GRAINGER $ 657.68 12/20/201365050 BUILDING MAINTENANCE MATERIAL CATV DATA CABLE SERVICE CENTERPRCS/FAC LEMOI ACE HARDWARE $ 14.38 12/20/201365050 BUILDING MAINTENANCE MATERIAL LIBRARY FUSES WATER HEATERPRCS/FAC THE HOME DEPOT 1902 $ 249.34 12/20/201365050 BUILDING MAINTENANCE MATERIAL PAINT AND SUPPLIES FOR LMCCPRCS/FAC THE HOME DEPOT 1902 $ 813.69 12/20/201365050 BUILDING MAINTENANCE MATERIAL PAINT AND SUPPLIES FOR LMCCPRCS/FAC LEMOI ACE HARDWARE $ 79.99 12/23/201365050 BUILDING MAINTENANCE MATERIAL ECOLOGY FARMERS MARKETPRCS/FAC STANDARD PIPE $ 13.32 12/23/201365050 BUILDING MAINTENANCE MATERIAL FIRE 5 KITCHEN SPRAYERPRCS/FAC THE HOME DEPOT 1902 $ 80.10 12/23/201365050 BUILDING MAINTENANCE MATERIAL PD CONFERENCE ROOMPRCS/FAC THE HOME DEPOT 1902 $ 10.86 12/23/2013 65085 MINOR EQUIP & TOOLS TOOLSPRCS/FAC THE HOME DEPOT 1902 $ 9.54 12/23/2013 65085 MINOR EQUIP & TOOLS TOOLS FOR LEVY CENTERPRCS/FAC WW GRAINGER $ 28.72 12/24/201365050 BUILDING MAINTENANCE MATERIAL CEMENT TROWELSPRCS/FAC WW GRAINGER $ 114.20 12/24/2013 65085 MINOR EQUIP & TOOLS PRESSURE SENSITIVE ADHESIVE LMCCPRCS/FAC THE HOME DEPOT 1902 $ 11.08 12/26/201365050 BUILDING MAINTENANCE MATERIAL CORNER GUARDS FOR LEVY CENTERPRCS/FAC WW GRAINGER $ 42.66 12/30/201365050 BUILDING MAINTENANCE MATERIAL EL SHOP TRUCK RACK SUPPORTSFebruary 10, 2014Page 15 of 3173 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FACWW GRAINGER $ 138.24 12/30/201365050 BUILDING MAINTENANCE MATERIALFLEET EXHAUST FAN SERVICE CENTERPRCS/FAC LEMOI ACE HARDWARE $ 17.23 12/30/201365050 BUILDING MAINTENANCE MATERIAL MASON PARKPRCS/FAC PEX SUPPLY $ 352.20 12/31/201365050 BUILDING MAINTENANCE MATERIAL THEROSTATIC RADIATOR ACTUATOT LMCCPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 54.44 12/04/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 282.01 12/04/2013 65025 FOOD SUPPLIES FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR SKY HIGH SPORTS NILES $ 100.00 12/05/2013 62507 FIELD TRIPS OUTING FOR AFTER SCHOOL PROGRAM DEPOSITPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 387.53 12/05/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 1,003.35 12/05/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 26.76 12/05/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTR SKY HIGH SPORTS NILES $ 898.00 12/06/2013 62507 FIELD TRIPS OUTING FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR SKY HIGH SPORTS NILES $ 2.00 12/06/2013 62507 FIELD TRIPS OUTING FOR THE AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR DOLRTREE 673 00006734 $ 22.00 12/06/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTR SUBWAY 00467514 $ 37.50 12/06/2013 65025 FOOD SUPPLIES FOR MASON PARK PROGRAMPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 37.97 12/09/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR A 1 VACUUM $ 61.57 12/10/2013 62235 OFFICE EQUIPMENT MAINT. REPAIR OF VACUUMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 54.44 12/11/2013 65025 FOOD MILK FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 103.10 12/11/2013 65025 FOOD SUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 16.28 12/13/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR SMARTY HAD A P00 OF 00 $ 277.82 12/16/2013 41216 RESERVE F/J SPRINT CAPITAL SUPPLIES FOR BUILDINGPRCS/FLEETWOOD JOUR CNTR DOMINICKS STOR00017004 $ 23.86 12/17/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY GIVEAWAYFebruary 10, 2014Page 16 of 3174 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 54.44 12/18/2013 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTREGML LIMITED $ 450.00 12/18/2013 41216 RESERVE F/J SPRINT CAPITAL REPLACEMENT FOR MIRROR IN DANCE STUDIOPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 185.36 12/18/2013 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRHOUSE OF RENTAL $ 25.00 12/19/2013 62375 RENTALSDEPOSIT FOR RENTALPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 50.00 12/19/2013 41216 RESERVE F/J SPRINT CAPITAL MEASURE FOR BLIND REPAIR AND REPLACEMENTSPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 13.50 12/20/2013 65025 FOODICE FOR PROGRAMPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 176.00 12/20/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 613.94 12/20/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRJEWEL #3487 $ 76.47 12/20/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR THE HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRWAL-MART #3725 $ 170.57 12/23/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER SCHOOL / WINTER BREAK CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 1,313.72 12/23/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRJEWEL #3487 $ 87.28 12/23/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 166.65 12/23/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRBROADWAY COSTUMES INC $ 125.00 12/23/2013 62375 RENTALSSUPPLIES FOR KWANZAA PROGRAMPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 130.49 12/23/2013 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRGIORDANO`S OF EVANSTON $ 148.85 12/23/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR VOLUNTEERS PACKING BOXES HOLIDAY FOOLD DRIVEPRCS/FLEETWOOD JOUR CNTRWING STOP # 376 $ 113.36 12/23/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR VOLUNTEERS PACKING HOLIDAY FOOD DRIVE BOXESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 91.32 12/24/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRFOOD4LESS #0558 $ 30.82 12/24/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR THE HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRSPORTS AUTHORI00006015 $ 109.95 12/24/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WINTER BREAK CAMPFebruary 10, 2014Page 17 of 3175 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRMICHAELS STORES 8625 $ 71.77 12/24/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR WINTER BREAK CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 54.44 12/26/2013 65025 FOODAFTER SCHOOL SUPPLIESPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 200.00 12/26/2013 65110 REC PROGRAM SUPPLIES CLEANING OF TABLE CLOTHSPRCS/FLEETWOOD JOUR CNTRGIORDANO`S OF EVANSTON $ 96.90 12/26/2013 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 91.82 12/26/2013 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGIORDANO`S OF EVANSTON $ 62.75 12/26/2013 65025 FOODSUPPLIES FOR TECH - KWANZAAPRCS/FLEETWOOD JOUR CNTROCB #0095 LINCOLNWOOD $ 37.90 12/27/2013 62507 FIELD TRIPSOUTING FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTROCB #0095 LINCOLNWOOD $ 128.75 12/27/2013 62507 FIELD TRIPSOUTING FOR MASON PARKPRCS/FLEETWOOD JOUR CNTROCB #0095 LINCOLNWOOD $ 51.90 12/27/2013 62507 FIELD TRIPSOUTING FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRHOUSE OF RENTAL $ 101.00 12/27/2013 62375 RENTALSRENTAL OF EQUIPTMENT FOR KWANZAA PRODUCTIONPRCS/FLEETWOOD JOUR CNTREPCO PAINT STORE 1252 $ 647.73 12/27/2013 41216 RESERVE F/J SPRINT CAPITAL SUPPLIES FOR FITNESS CENTER AND EQUIPTMENTPRCS/FLEETWOOD JOUR CNTRJEWEL #3487 $ 78.47 12/27/2013 62513 COMMUNITY PICNIC-SP EVENTS SUPPLIES FOR HOLIDAY FOOD DRIVEPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 240.00 12/27/2013 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 140.29 12/30/2013 65025 FOODKWANZAA PROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRGIORDANO`S OF EVANSTON $ 180.25 12/30/2013 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 35.94 12/30/2013 65110 REC PROGRAM SUPPLIES THEATRE SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE PUTTING EDGE $ 50.00 12/31/2013 62507 FIELD TRIPSOUTING FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRHECKY'S BARBECUE $ 25.00 12/31/2013 65025 FOODSUPPLIES FOR THEATRE PLANNING SESSIONPRCS/LEVY SEN CNTRFACTORY CARD OUTLET #3 $ 97.30 12/05/2013 65110 REC PROGRAM SUPPLIES PARTY SUPPLIES FOR THE HOLIDAY BREAKFASTPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 367.67 12/06/2013 65025 FOODKITCHEN SUPPLIES AND SUPPLIES FOR THE HOLIDAY BREAKFASTFebruary 10, 2014Page 18 of 3176 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRJEWEL #3487 $ 29.94 12/09/2013 65110 REC PROGRAM SUPPLIES HOLIDAY BREAKFAST EXPENSESPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 122.92 12/09/2013 65025 FOODKITCHEN SUPPLIESPRCS/LEVY SEN CNTRSUPERIOR PLUS CONS 201 $ 656.00 12/11/2013 65110 REC PROGRAM SUPPLIES CEILING TILES FOR LEVYPRCS/LEVY SEN CNTRMARRIOTT 33738 CHICAGO $ 129.12 12/16/2013 62295 TRAINING & TRAVELAUDREY OMBUDSMAN TRAININGPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 125.00 12/17/2013 62245 OTHER EQ MAINTPAINT FOR BUILDINGPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 431.18 12/17/2013 62245 OTHER EQ MAINTPAINTING SUPPLIESPRCS/LEVY SEN CNTRDD/BR #338026 Q35 $ 13.98 12/18/2013 65025 FOODAGE FRIENDLY MEETING SNACKSPRCS/LEVY SEN CNTRDD/BR #338026 Q35 $ 19.99 12/18/2013 65025 FOODAGE FRIENDLY MEETING SNACKSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 380.00 12/18/2013 62205 ADVERTISINGPAINT FOR ROOMSPRCS/LEVY SEN CNTRILIPRA 00 OF 00 $ 244.00 12/19/2013 62360 MEMBERSHIP DUESIPRA DUES KARENPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 77.09 12/19/2013 62205 ADVERTISINGPAINTING SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 269.05 12/20/2013 62205 ADVERTISINGPAINT FOR BUILDING AND SUPPLIESPRCS/LEVY SEN CNTRI D WHOLESALERS $ 92.63 12/23/2013 65110 REC PROGRAM SUPPLIES CARD PRINTER SUPPLIESPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 20.93 12/30/2013 65025 FOODFOOD EXPENSES FOR SENIOR PROGRAMPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 12/02/2013 62360 MEMBERSHIP DUESLISTING FEE FOR EV. ARTS BUZZ WEB SITEPRCS/NOYES CNTRJEWEL #3428 $ 17.33 12/04/2013 65110 REC PROGRAM SUPPLIES EARLY CHILDHOOD ARTS SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 47.49 12/09/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 14.99 12/10/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 40.25 12/13/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRMUSEUM OF SCIENCE & IN $ 244.50 12/19/2013 62507 FIELD TRIPSHOLIDAY SPECIALS ARTS CAMP FIELD TRIPFebruary 10, 2014Page 19 of 3177 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRPBP PEACHTREE BUS PROD $ 331.50 12/24/201365045 LICENSING/REGULATORY SUPPLIES2014 PARKING HANG TAGS FOR NOYES LOTPRCS/NOYES CNTRD & D FINER FOODS $ 21.79 12/27/2013 65110 REC PROGRAM SUPPLIES HOLIDAY ARTS CAMP SUPPLIESPRCS/NOYES CNTRJEWEL #3428 $ 16.36 12/30/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 19.41 12/31/2013 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/PARKS FORESTRYINTL SOC ARBORICULTURE $ 245.00 12/03/2013 62360 MEMBERSHIP DUESINTERNATIONAL SOCIETY OF ARBORICULTURE/ILLINOIS ARBORIST ASSOCIATION/SOCIETY OF MUNICIPAL ARBORISTS. 2014 MEMBERSHIPPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 25.88 12/04/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRYLURVEY LANDSCAPE S $ 988.50 12/05/2013 65015 CHEMICALSSALT BAGGEDPRCS/PARKS FORESTRYDES PLAINES MATERIAL & $ 805.00 12/05/2013 65005 LANDSCAPE MATERIALS TOP SOILPRCS/PARKS FORESTRYARTHUR CLESEN $ 29.85 12/06/2013 65015 CHEMICALSBAGGED SALTPRCS/PARKS FORESTRYLURVEY LANDSCAPE S $ 208.25 12/06/2013 65015 CHEMICALSBAGGED SALTPRCS/PARKS FORESTRYCONSERV FS INC $ 366.55 12/06/2013 65015 CHEMICALSBAGGED SALTPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 32.29 12/06/201362199 PRK MAINTENANCE & FURNITUR REPLACEWIRE FENCE TIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 27.94 12/09/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSPOST POUNDERPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 54.62 12/09/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 154.80 12/09/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSNOW FENCE POSTSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 102.13 12/09/2013 65085 MINOR EQUIP & TOOLSWOOD STAPLESPRCS/PARKS FORESTRYAMAZON MKTPLACE PMTS $ 189.70 12/11/2013 65090 SAFETY EQUIPMENTRUBBER GLOVESPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 120.70 12/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSNOW BLOWER PARTSPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 495.00 12/12/2013 65625 FURNITURES AND FIXTURES SALT SPREADERPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 1,054.00 12/12/2013 65625 FURNITURES AND FIXTURES SNOW BLOWER, STRING TRIMMERFebruary 10, 2014Page 20 of 3178 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRYAMAZON MKTPLACE PMTS $ 37.60 12/13/2013 65090 SAFETY EQUIPMENTGLOVESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 17.25 12/13/2013 65085 MINOR EQUIP & TOOLSVISE GRIPSPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 122.35 12/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCHAIN SAW PARTSPRCS/PARKS FORESTRYRUSSO POWER - HAINESVI $ 23.40 12/16/2013 65085 MINOR EQUIP & TOOLSHYDRANT ADAPTERPRCS/PARKS FORESTRYARTHUR CLESEN $ 84.40 12/17/2013 65110 REC PROGRAM SUPPLIES BEARINGS FOR LILY SPREADERPRCS/PARKS FORESTRYCARQUEST 01027598 $ 17.98 12/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALANTIFREEZEPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 39.36 12/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL TOOLS AND SUPPLIESPRCS/PARKS FORESTRYCARQUEST 01027598 $ 42.80 12/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HAMMER, COUPLINGPRCS/PARKS FORESTRYANTHEM SPRT $ 204.04 12/19/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSBASKETBALL NETSPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 346.00 12/19/2013 65085 MINOR EQUIP & TOOLSBROOMS, SHOVELS, RAKEPRCS/PARKS FORESTRYCARQUEST 01027598 $ 80.06 12/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALGREASE GUN, WRENCH, SPARK PLUGSPRCS/PARKS FORESTRYCARQUEST 01027598 $ 16.32 12/19/2013 65020 CLOTHINGOIL, GAS FILTERS LOG SPLITTERPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 103.34 12/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSTRING TRIMMER HEADSPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 510.00 12/19/2013 65085 MINOR EQUIP & TOOLSTREE TRIMMING SUPPLIES, SPRAYERPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 0.95 12/20/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALGASKETPRCS/PARKS FORESTRYEPCO PAINT STORE 1252 $ 359.46 12/20/201365050 BUILDING MAINTENANCE MATERIALPAINT AND PAINTING SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 293.74 12/20/2013 65085 MINOR EQUIP & TOOLSSMALL TOOLSPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 29.24 12/20/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSNOW BLOWER PARTSPRCS/PARKS FORESTRYBSN SPORT SUPPLY GROUP $ 340.39 12/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSBACKBOARDPRCS/PARKS FORESTRYBUCK BROS INC WAUCONDA $ 41.60 12/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALJOHN DEERE PARTSFebruary 10, 2014Page 21 of 3179 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 68.39 12/23/201365050 BUILDING MAINTENANCE MATERIALPAINT AND PAINTING SUPPLIESPRCS/PARKS FORESTRYBSN SPORT SUPPLY GROUP $ 1,206.61 12/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBASEBALL FIELD SUPPLIESPRCS/PARKS FORESTRYRUSSO HARDWARE - SCHIL $ 4.24 12/24/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALSHEAR BOLTPRCS/PARKS FORESTRYUSPS 16262202033308925 $ 12.90 12/27/2013 65110 REC PROGRAM SUPPLIES POSTAGEPRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 240.07 12/30/2013 65020 CLOTHINGSAFETY GLASSESS, SUPPLIESPRCS/PARKS FORESTRYARBORWEAR LLC $ 365.00 12/30/2013 65020 CLOTHINGSPLIT - (37.82%)PRCS/PARKS FORESTRYARBORWEAR LLC $ 600.00 12/30/2013 65020 CLOTHINGSPLIT - (62.18%)PRCS/RBT CROWN CNTRICE SKATING INSTITUTE $ 85.00 12/03/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUES.PRCS/RBT CROWN CNTRVOGUE FABRICS $ 112.82 12/03/2013 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUME SUPPLIESPRCS/RBT CROWN CNTRVOGUE FABRIC DRAPES $ 22.58 12/03/2013 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUME SUPPLIESPRCS/RBT CROWN CNTRTARGET 00009274 $ 95.16 12/03/2013 65110 REC PROGRAM SUPPLIES NUTCRACKER PROP & SHOW SUPPLIESPRCS/RBT CROWN CNTRLEMOI ACE HARDWARE $ 62.04 12/04/201365050 BUILDING MAINTENANCE MATERIALNUTS, BOLTS, NAILS, SCREWS, MAGNETIC HOOK TAPE, AND BATTERIES.PRCS/RBT CROWN CNTRBOTANY BAY INC $ 798.00 12/05/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENT.PRCS/RBT CROWN CNTRICE SKATING INSTITUTE $ 50.00 12/05/2013 62360 MEMBERSHIP DUESMEMBERSHIP DUES.PRCS/RBT CROWN CNTRTARGET 00009274 $ 220.95 12/05/2013 65110 REC PROGRAM SUPPLIES NUTCRACKER PROP SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 59.60 12/05/2013 65025 FOODSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 13.68 12/05/2013 65025 FOODSNACKS FOR AFTER SCHOOL PROGRAM.PRCS/RBT CROWN CNTRMC GLASS AND MIRROR $ 310.00 12/06/201365050 BUILDING MAINTENANCE MATERIALBROKEN FRONT DOOR GLASS.PRCS/RBT CROWN CNTRMC GLASS AND MIRROR $ 200.00 12/06/201365050 BUILDING MAINTENANCE MATERIALBROKEN RINK DOOR GLASS.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 58.72 12/09/2013 65095 OFFICE SUPPLIESCARD STOCK PAPER AND COLORED PAPER.February 10, 2014Page 22 of 3180 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRBEST BUY 00003137 $ 269.98 12/09/2013 65110 REC PROGRAM SUPPLIES MICROWAVE OVEN FOR KITCHEN AREA TO REPLACE BROKEN ONE.PRCS/RBT CROWN CNTRWALGREENS #2619 $ 13.77 12/09/2013 65095 OFFICE SUPPLIESOFFICE SUPPLIES, MARKERS, COLORED PENS.PRCS/RBT CROWN CNTRDOMINICKS STOR00017004 $ 39.32 12/09/2013 65025 FOODREFERSHMENTS FOR ICE SHOW CAST PARTY.PRCS/RBT CROWN CNTRDD/BR #338026 Q35 $ 37.97 12/09/2013 65025 FOODREFRESHMENTS FOR ICE SHOW VOLUNTEERS FOR FRIDAY'S SCHOOL PERFORMANCE.PRCS/RBT CROWN CNTRLEMOI ACE HARDWARE $ 80.59 12/09/201365050 BUILDING MAINTENANCE MATERIALSCRAPER, THERMOCOUPLE 30" AND VARIOUS MAINTENANCE TOOLS.PRCS/RBT CROWN CNTREVANSTON IMPRINTABLES $ 224.50 12/09/2013 65020 CLOTHINGSHIRTS FOR OFFICE STAFF.PRCS/RBT CROWN CNTRSSI SCHOOL SPECIALTY $ 56.88 12/12/2013 65110 REC PROGRAM SUPPLIES PRESCHOOL DIAPER CHANGING PAPER.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 40.20 12/12/201365050 BUILDING MAINTENANCE MATERIALTRAX - BUSTER ICE MELT FILM DISSOLVER.PRCS/RBT CROWN CNTRFOX VALLEY FIRE AND SA $ 599.25 12/13/2013 62245 OTHER EQ MAINTCONDUTED SEARCH, FOUND AND REPAIRED BROKEN ALARM CIRCUIT NEAR GYM.PRCS/RBT CROWN CNTRFOX VALLEY FIRE AND SA $ 336.75 12/13/2013 62245 OTHER EQ MAINTFIRE ALARM PANEL REPAIR.PRCS/RBT CROWN CNTRBECKER ARENA PRODUCTS $ 1,284.00 12/13/2013 65110 REC PROGRAM SUPPLIES FRAME PRACTICE HOCKEY GOALS AND NETS.PRCS/RBT CROWN CNTRBECKER ARENA PRODUCTS $ 92.26 12/13/2013 65110 REC PROGRAM SUPPLIES POST FREEZE - IN FOR PROFESSIONAL GOAL.PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 38.07 12/13/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 17.94 12/13/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRSCHOLASTIC BOOK CLUB $ 91.00 12/16/2013 65110 REC PROGRAM SUPPLIES BOOKS FOR PRESCHOOL CLASSES.PRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 42.13 12/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTRA KEYS.PRCS/RBT CROWN CNTRGIH GLOBALINDUSTRIALEQ $ 1,038.10 12/16/2013 65110 REC PROGRAM SUPPLIES TRASH CANS FOR LOBBY AREA.PRCS/RBT CROWN CNTRCINTAS 769 $ 138.85 12/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALCARPETED MATS FOR LOBBY AREA.PRCS/RBT CROWN CNTRD & D FINER FOODS $ 12.28 12/18/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRWEDNESDAY JOURNAL/CHIC $ 684.00 12/19/2013 62205 ADVERTISINGADVERTISEMENT AD FOR THE NUTCRACKER ICE SHOW.February 10, 2014Page 23 of 3181 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRPETSMART INC 427 $ 5.76 12/19/2013 65110 REC PROGRAM SUPPLIES FOOD FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 42.46 12/19/2013 65025 FOODSNACK FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 40.29 12/19/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRICE SKATING INSTITUTE $ 25.00 12/20/2013 62360 MEMBERSHIP DUESISI YEARLY MEMBERSHIP FEES FOR SAPPHIRE SYNCHRO TEAMPRCS/RBT CROWN CNTRWALGREENS #4218 $ 13.16 12/20/2013 65110 REC PROGRAM SUPPLIES SUPPLIES FOR STAFF PROJECT FOR WINTER CAMP.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 16.01 12/23/201365050 BUILDING MAINTENANCE MATERIALCARPET STAIN REMOVER.PRCS/RBT CROWN CNTRGO BANANAS $ 35.00 12/23/2013 62507 FIELD TRIPSDEPOSIT FOR SPRING BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 50.00 12/23/2013 62507 FIELD TRIPSDEPOSIT FOR WINTER BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRWW GRAINGER $ 158.40 12/23/201365050 BUILDING MAINTENANCE MATERIALELECTRICAL PARTS, CORDS, BULBS.PRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 10.37 12/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTRSQ FROSTY PRODUCTIONS $ 18.40 12/23/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRSQ BLESSED ROOTS FARM $ 26.28 12/23/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRFLOOR-CARE SOLUTIONS $ 300.00 12/23/2013 62245 OTHER EQ MAINTSTRIP, CLEAN AND WAX FLOOR.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 69.78 12/27/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 14.08 12/27/2013 65025 FOODSNACKS FOR WINTER BREAK CAMP.PRCS/RBT CROWN CNTRPARTY TIME PALACE $ 110.77 12/30/2013 62507 FIELD TRIPSWINTER BREAK CAMP FIELD TRIP.PRCS/RBT CROWN CNTRSARPINOS PIZZA OF EVAN $ 34.73 12/31/2013 65025 FOODSTAFF TRAINING SESSION.PRCS/RECREATIONNU ATHLETICS DEPT 917 $ 3.00 12/02/2013 62507 FIELD TRIPSADMISSION TICKET FOR TRIP TO NORTHWESTERN BASKETBALL GAMEPRCS/RECREATIONNU ATHLETICS DEPT 917 $ 15.00 12/02/2013 62507 FIELD TRIPSADMISSION TICKETS FOR TRIP TO NORTHWESTERN BASKETBALL GAMEPRCS/RECREATIONMICHAELS STORES 8625 $ 9.99 12/02/2013 65110 REC PROGRAM SUPPLIES CANVAS FRAMES FOR PROJECT FOR DEPT.February 10, 2014Page 24 of 3182 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONMICHAELS STORES 2037 $ 21.87 12/02/201322790 EMPLOYEE ADVISORY COMMITTEEPAPER PRODUCTS FOR CITY EMPLOYEE LUNCHEONPRCS/RECREATION FOOD4LESS #0558 $ 40.68 12/02/2013 65095 OFFICE SUPPLIES PROGRAM SUPPLIES FOR EVENTPRCS/RECREATION DOMINICKS STOR00017004 $ 109.98 12/02/2013 65095 OFFICE SUPPLIES PROGRAM SUPPLIES FOR EVENTPRCS/RECREATION DOMINICKS STOR00017004 $ 73.51 12/02/2013 65095 OFFICE SUPPLIES PROGRAM SUPPLIES FOR EVENTPRCS/RECREATION DOMINICKS STOR00017004 $ 26.92 12/02/2013 65095 OFFICE SUPPLIES PROGRAM SUPPLIES FOR EVENTPRCS/RECREATION GFS MKTPLC #1915 $ 37.76 12/02/2013 65095 OFFICE SUPPLIES PROGRAM SUPPLIES FOR EVENTPRCS/RECREATION ORIENTAL TRADNG CO $ 69.75 12/02/2013 65110 REC PROGRAM SUPPLIES SPECIAL RECREATION HOLIDAY GALA CRAFTSPRCS/RECREATION ORIENTAL TRADNG CO $ 70.00 12/02/2013 65110 REC PROGRAM SUPPLIES SPECIAL RECREATION HOLIDAY GALA SUPPLIESPRCS/RECREATION ORIENTAL TRADNG CO $ 70.69 12/02/2013 65110 REC PROGRAM SUPPLIES SPECIAL RECREATION HOLIDAY GALA SUPPLIESPRCS/RECREATION FOX VALLEY SPCL REC AS $ 99.00 12/03/2013 62507 FIELD TRIPS ENTRY FEE FOR SWIM MEETPRCS/RECREATION PARTY CITY #15 $ 92.90 12/03/201322790 EMPLOYEE ADVISORY COMMITTEE PAPER PRODUCTS FOR CITY EMPLOYEE LUNCHEONPRCS/RECREATION GFS MKTPLC #1915 $ 59.96 12/04/201322790 EMPLOYEE ADVISORY COMMITTEE CANDY CANES, STERNOS AND PITCHERS FOR CITY EMPLOYEE LUNCHEONPRCS/RECREATION CENTURY THEATRES 43QPS $ 335.50 12/05/2013 62507 FIELD TRIPS FIELD TRIP FOR YOUTH PROGRAM AT FLEETWOOD JOURDAINPRCS/RECREATION DOLRTREE 673 00006734 $ 12.00 12/05/201322790 EMPLOYEE ADVISORY COMMITTEE PITCHERS FOR CITY EMPLOYEE LUNCHEONPRCS/RECREATION CENTURY THEATRES 43QPS $ (80.50) 12/05/2013 62507 FIELD TRIPSREFUND OF TICKETS FOR FIELD TRIP FLEETWOOD JOURDAIN 12/4 FEWER PARTICIPANTSPRCS/RECREATION LINENTABLECLOTH.COM $ 107.80 12/05/201322790 EMPLOYEE ADVISORY COMMITTEE TABLECLOTHS FOR CITY EMPLOYEE LUNCHEONPRCS/RECREATION MUSIC THEATRE INTERNAT $ 830.50 12/06/2013 62507 FIELD TRIPS FIELD TRIP FOR LEVY SENIOR PROGRAM -DISNEY'S ALADDINPRCS/RECREATION DD/BR #338026 Q35 $ 26.97 12/09/2013 65025 FOOD SNACKS FOR BASKETBALL MEETPRCS/RECREATION DD/BR #338026 Q35 $ 8.99 12/09/2013 65025 FOOD SNACKS FOR SWIM MEETPRCS/RECREATION CLESEN WHOLESALE INC $ 94.50 12/10/201322790 EMPLOYEE ADVISORY COMMITTEE SPLIT - (50%)February 10, 2014Page 25 of 3183 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONCLESEN WHOLESALE INC $ 94.50 12/10/2013 62490 OTHER PROGRAM COSTS SPLIT - (50%)PRCS/RECREATIONARC SERVICES/TRAINING $ 95.00 12/11/201365045 LICENSING/REGULATORY SUPPLIESRE-CERTIFICATION OF STAFFPRCS/RECREATIONEVANSTON SIGNS AND GRA $ 170.00 12/12/2013 62210 PRINTINGSIGN CHANGES FOR THE HOLIDAY BAZAARPRCS/RECREATIONILIPRA 00 OF 00 $ 244.00 12/13/2013 62295 TRAINING & TRAVELANNUAL MEMBERSHIP DUESPRCS/RECREATIONSAFEWAY STORE00011379 $ 21.48 12/16/2013 65025 FOODDESSERT FOR SPECIAL RECREATION HOLIDAY GALAPRCS/RECREATIONALLSTATE ARENA $ 900.00 12/16/2013 62507 FIELD TRIPSFIELD TRIP FOR FLEETWOOD JOURDAIN YOUTH PROGRAMPRCS/RECREATIONALLSTATE ARENA $ 855.00 12/16/2013 62507 FIELD TRIPSFIELD TRIP FOR FLEETWOOD JOURDAIN YOUTH PROGRAMPRCS/RECREATIONLOU MALNATI'S PIZZERIA $ 303.15 12/16/2013 65110 REC PROGRAM SUPPLIES FOOD FOR SPECIAL RECREATION PARTICPANT HOLIDAY PARTYPRCS/RECREATIONEVANSTON SIGNS AND GRA $ 356.00 12/16/2013 65110 REC PROGRAM SUPPLIES NEW SIGNS TO REPLACE DAMAGED JAMES PARK HILL SIGNSPRCS/RECREATIONFOOD4LESS #0558 $ 25.34 12/16/2013 65025 FOODPLATES, POP, ORANGE JUICE, ICE CREAM FOR HOLIDAY GALA PROGRAMPRCS/RECREATIONTARGET 00009274 $ 450.01 12/17/2013 62513 COMMUNITY PICNIC-SP EVENTS TOYS FOR HOLIDAY GIFT BASKETSPRCS/RECREATIONGFS MKTPLC #1915 $ 207.44 12/18/2013 65125 OTHER COMMODITIESDEPARTMENT LUNCHEON (RECREATION AND COMMUNITY SERVICES)PRCS/RECREATIONTARGET 00009274 $ 499.00 12/18/2013 62513 COMMUNITY PICNIC-SP EVENTS TOYS FOR HOLIDAY GIFT BASKETSPRCS/RECREATIONTARGET 00009274 $ 50.00 12/18/2013 62513 COMMUNITY PICNIC-SP EVENTS TOYS FOR HOLIDAY GIFT BASKETSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 13.48 12/18/2013 65110 REC PROGRAM SUPPLIES WATERPROOF PAPER FOR BOAT LOG BOOKSPRCS/RECREATIONGFS MKTPLC #1915 $ 81.92 12/19/2013 65125 OTHER COMMODITIESDEPARTMENT LUNCHEON (RECREATION AND COMMUNITY SERVICES)PRCS/RECREATIONDOLRTREE 3649 00036491 $ 12.00 12/19/2013 65125 OTHER COMMODITIESDEPARTMENT LUNCHEON ACTIVITYPRCS/RECREATIONDOLRTREE 3649 00036491 $ 14.00 12/19/2013 65125 OTHER COMMODITIESDEPARTMENT LUNCHEON ACTIVITY SUPPLIESPRCS/RECREATIONOROGRAIN BAKERIES 750 $ 198.58 12/19/2013 62513 COMMUNITY PICNIC-SP EVENTS DESSERTS FOR HOLIDAY GIFT BASKETSPRCS/RECREATIONOROGRAIN BAKERIES 750 $ 217.02 12/19/2013 62513 COMMUNITY PICNIC-SP EVENTS DESSERTS FOR HOLIDAY GIFT BASKETSFebruary 10, 2014Page 26 of 3184 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONOROGRAIN BAKERIES 750 $ 181.30 12/19/2013 62513 COMMUNITY PICNIC-SP EVENTS DESSERTS FOR HOLIDAY GIFT BASKETSPRCS/RECREATIONDOLRTREE 3649 00036491 $ 77.00 12/19/2013 62513 COMMUNITY PICNIC-SP EVENTS GLOVES AND TOYS FOR HOLIDAY GIFT BASKETSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 33.55 12/19/2013 65110 REC PROGRAM SUPPLIES WATERPROOF PAPER FOR SAILING TRAINING MANUALPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 10.95 12/19/2013 65110 REC PROGRAM SUPPLIES WATERPROOF PENS FOR BOAT LOG BOOKSPRCS/RECREATIONLOU MALNATI'S PIZZERIA $ 295.77 12/20/2013 65125 OTHER COMMODITIESFOOD FOR DEPARTMENT LUNCHEON (RECREATION AND COMMUNITY SERVICES)PRCS/RECREATIONLOU MALNATI'S PIZZERIA $ 305.78 12/20/2013 65125 OTHER COMMODITIESFOOD FOR DEPARTMENT LUNCHEON (RECREATION AND COMMUNITY SERVICES)PRCS/YOUTH ENGAGEMENTTARGET 00009274 $ 54.47 12/18/2013 62490 OTHER PROGRAM COSTSLAST THREE FRAMES FOR MSYEP PHOTOS TO BE DISPLAYED AT MASON PARK FIELD HOUSE.PRCS/YOUTH ENGAGEMENTSPOTHERO PARKING $ 18.00 12/23/2013 62295 TRAINING & TRAVELMET WITH CHA TO DISCUSS MSYEP 50/50 CONTRACT / SALARY AGREEMENT FOR EMPLOYERS. EXPLORING OTHER METHODS AND BEST PRACTICES FOR SUPPLEMENTING SALARY FOR EMPLOYERSPRCS/YOUTH ENGAGEMENTCVS PHARMACY #4793 $ 29.47 12/26/2013 65085 MINOR EQUIP & TOOLSPURCHASED 3 SNOW BRUSHES FOR YYA / COE VEHICLES.PUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 892.50 12/05/201365050 BUILDING MAINTENANCE MATERIALCHAIRS FOR THE LMCC EMPLOYEE LUNCH ROOMPUBLIC WORKS/ADMINCITY OF EVANSTON-SH $ 2.00 12/06/2013 62295 TRAINING & TRAVELPARKINGPUBLIC WORKS/ADMINGIORDANO`S OF EVANSTON $ 54.39 12/09/2013 62295 TRAINING & TRAVELCIP MEETING WITH UTILITIESPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 84.98 12/09/2013 65095 OFFICE SUPPLIESDIGITAL CAMERA REPLACEMENTPUBLIC WORKS/ADMINBEST BUY 00003137 $ 4,299.97 12/10/201365050 BUILDING MAINTENANCE MATERIALPURCHASE 2 REFRIGERATORS AND 1 STOVE FOR THE EMPLOYEE LUNCH ROOM LOCATED AT THE CIVIC CENTER.PUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 127.49 12/16/201365050 BUILDING MAINTENANCE MATERIALCHAIR FOR LMCC EMPLOYEE LUNCH ROOMPUBLIC WORKS/ADMINTOM THUMB HOBBY & CRAF $ 25.06 12/20/2013 62295 TRAINING & TRAVELRETIREMENT PLAQUE FOR FIRE - BLOCKERPUBLIC WORKS/FLEETUPS 1Z07F72F0296969040 $ 16.52 12/09/201365045 LICENSING/REGULATORY SUPPLIESSHIPPING CHARGE TO SEND TITLES FOR AUCTIONPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 95.86 12/11/2013 65060 MATERIALS TO MAINTAIN AUTOS EXTENSON CORDS FOR BUSESPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 22.69 12/12/2013 65060 MATERIALS TO MAINTAIN AUTOS ELECTRICAL TAPEPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 135.51 12/12/2013 65060 MATERIALS TO MAINTAIN AUTOS MISC SNAP RINGSFebruary 10, 2014Page 27 of 3185 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/FLEETUPS 1Z07F72F0292606091 $ 16.52 12/13/201365045 LICENSING/REGULATORY SUPPLIES SHIPPING TO SEND TITLE FOR AUCTIONPUBLIC WORKS/FLEET UPS 1Z07F72F0393702714 $ 16.39 12/16/2013 65060 MATERIALS TO MAINTAIN AUTOS SHIPPING CHARGE TO SEND PART FOR REPAIRPUBLIC WORKS/FLEET UPS 1Z07F72F0292170301 $ 16.52 12/16/201365045 LICENSING/REGULATORY SUPPLIES SHIPPING TO SEND TITLES FOR AUCTIONPUBLIC WORKS/FLEET IMPERIAL SUPPLIES $ 24.43 12/19/2013 65060 MATERIALS TO MAINTAIN AUTOS REAR MIRRORPUBLIC WORKS/FLEET WW GRAINGER $ 28.31 12/19/2013 65060 MATERIALS TO MAINTAIN AUTOS SHOP SUPPLIESPUBLIC WORKS/FLEET BRINKMAN SYSTEMS $ 42.43 12/19/2013 65060 MATERIALS TO MAINTAIN AUTOS VOGEL GREASING SYSTEM PARTSPUBLIC WORKS/FLEET EREPLACEMENTPARTS.COM $ 25.43 12/24/2013 65085 MINOR EQUIP & TOOLS BAND SAW PARTPUBLIC WORKS/FLEET IL SECRETARY OF STATE $ 142.94 12/26/201365045 LICENSING/REGULATORY SUPPLIES TITLE TRANSFER #2007, REPLACEMENT PLATES #254,541,546,583PUBLIC WORKS/FLEET UPS 1Z07F72F0293847329 $ 16.52 12/26/201365045 LICENSING/REGULATORY SUPPLIES UPS CHARGE TO SEND TITLES FOR AUCTIONPUBLIC WORKS/FLEET WW GRAINGER $ 88.81 12/31/2013 65085 MINOR EQUIP & TOOLS MASKING TAPE, TORCH HEAD AND DIPOSABLE MASKSPUBLIC WORKS/FLEET KEN JONES TIRES $ 291.02 12/31/2013 65060 MATERIALS TO MAINTAIN AUTOSTIRES FOR EQUIPMENT #607 SHOULD BE UNDER 7710.65065 BUT THAT NUMBER IS NOT AVAILABLEPUBLIC WORKS/ST&SANITATION TRAFFIC CONTROL AND PR $ 1,302.00 12/16/2013 65115 TRAFFIC CONTROL SUPPLIES IN GROUND SIGNSPUBLIC WORKS/ST&SANITATION CITY WELDING SALES AND $ 133.10 12/18/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE (HOT BOXES)PUBLIC WORKS/ST&SANITATION UNIQUE PAVING MATLS $ 574.89 12/24/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS CONCRETE FOR PATCHING SIDEWALKSPUBLIC WORKS/TRANS GRAYBAR ELECTRIC COMPA $ 666.99 12/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT CABLEPUBLIC WORKS/TRANS GRAYBAR ELECTRIC COMPA $ 139.77 12/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT CABLEPUBLIC WORKS/TRANS OFFICE DEPOT #510 $ 174.52 12/20/2013 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/TRANS TRAFFIC CONTROL AND PR $ 1,240.00 12/30/2013 65115 TRAFFIC CONTROL SUPPLIES SIGN SHEETING AND FACESUTILITIES/ADMIN BESTBUY.COM 00009944 $ 42.49 12/20/2013 64540 TELECOMMUNICATIONS - WIR FOLIO CASE FOR APPLE IPAD.UTILITIES/ADMIN PHILLYS BEST $ 45.75 12/23/2013 62295 TRAINING & TRAVELLUNCH FOR THE UTILITIES DEPARTMENT & PUBLIC WORKS DEPARTMENT MEETING.February 10, 2014Page 28 of 3186 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/ADMINAMERICAN WATERWORKS $ 834.60 12/23/2013 62295 TRAINING & TRAVELSAFETY TRAINING FOR THE MANAGEMENT ANALYST.UTILITIES/DISTBOLT DEPOT INC. $ 1,348.75 12/05/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSSTAINLESS STEEL BOLTS.UTILITIES/DIST WATER PRODUCTS $ 598.00 12/10/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS 6" MJ X FLANGE VALVE.UTILITIES/DIST MID AMERCIAN WATER $ 1,442.10 12/13/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS B-BOX BUSHINGS, REPAIR CAP, AND PIPE END CAPS.UTILITIES/DIST THE HOME DEPOT 1902 $ 598.00 12/23/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 NEW KEROSENE HEATERS.UTILITIES/DIST THE HOME DEPOT 1902 $ 131.24 12/23/201365055 MATERIALS TO MAINTAIN IMPROVEMENTS PLUGS FOR DISCONNECTS.UTILITIES/DIST M H E $ 1,499.53 12/30/2013 62225 BLDG MAINT SVCS SHELVES FOR THE SOUTH STANDPIPE.UTILITIES/FILTRATION RUSSO HARDWARE - SCHIL $ 925.00 12/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL LAWN EDGER.UTILITIES/FILTRATION SIDENER ENVIROMENTAL $ 759.45 12/04/2013 65075 MEDICAL & LAB SUPPLIESMISCELLANEOUS PARTS FOR THE AMPEROMETRIC TITRATOR FOR CHLORINE ANALYSIS.UTILITIES/FILTRATION FASTENAL COMPANY01 $ 519.44 12/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL TAP, AND WRENCHES.UTILITIES/FILTRATION MSC $ 65.55 12/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL ONE PIECE SLEEVE.UTILITIES/FILTRATION MCMASTER-CARR $ 158.26 12/11/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLANGE, AND WATER SUPPLY HOSE.UTILITIES/FILTRATION WW GRAINGER $ 948.15 12/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL HVAC FILTERS, SUMP PUMP, AND HALOGEN LAMPS.UTILITIES/FILTRATION PUMPBIZ INC $ 277.49 12/12/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL LMI PUMP HEAD.UTILITIES/FILTRATION WW GRAINGER $ 31.28 12/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL CABLE TIE.UTILITIES/FILTRATION WW GRAINGER $ 70.76 12/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL HALOGEN LIGHT BULBS.UTILITIES/FILTRATION ILLINOIS SECTION AWWA $ 120.00 12/13/2013 62295 TRAINING & TRAVEL ISAWWA SEMINAR: HIGH TECH OPERATOR COURSE 3.UTILITIES/FILTRATION ILLINOIS SECTION AWWA $ 10.00 12/13/2013 62295 TRAINING & TRAVEL ISAWWA TOUR OF THE CITY OF CHICAGO'S SOUTH WATER PLANT.UTILITIES/FILTRATION MCMASTER-CARR $ 133.98 12/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS, AND GASKETS.UTILITIES/FILTRATION ABLE DISTRIBUTORS $ 507.93 12/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIAL RADIATOR VALVES.February 10, 2014Page 29 of 3187 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 55.69 12/13/2013 65075 MEDICAL & LAB SUPPLIES SILICON OIL FOR TURBIDITY ANALYSIS.UTILITIES/FILTRATIONFASTENAL COMPANY01 $ 187.36 12/13/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRE.UTILITIES/FILTRATIONACTIVE ELECTRIC SUPPLY $ 784.31 12/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALGALVANIZED CONDUIT AND FITTINGS.UTILITIES/FILTRATIONBUSHNELL INCORPORATED $ 339.38 12/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC PIPE AND FITTINGS.UTILITIES/FILTRATIONCRAWFORD SUPPLY 13 $ 324.61 12/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTOILET AND FITTINGS.UTILITIES/FILTRATIONICL CALIBRATION LABORA $ 115.98 12/16/2013 65075 MEDICAL & LAB SUPPLIES YEARLY CALIBRATION FOR MAXIMUM REGISTERING THERMOMETER.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 108.63 12/18/2013 65075 MEDICAL & LAB SUPPLIES GAS TUBES, AND GLASS BEAKERS 50ML.UTILITIES/FILTRATIONQUIMEX INC $ 1,113.07 12/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALLUBRICANTS.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 248.40 12/19/2013 65075 MEDICAL & LAB SUPPLIES REPLACEMENT PARTS FOR MILLIPORE FUNNELS (MF PROCEDURE).UTILITIES/FILTRATIONTFS FISHER SCI CHI $ 207.83 12/30/2013 65075 MEDICAL & LAB SUPPLIES PH BUFFER 4, 7, AND 10.UTILITIES/FILTRATIONNEWARK US 00000109 $ 46.10 12/30/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALRJ-45 NETWORK MALE CONNECTOR.UTILITIES/FILTRATIONSIDENER ENVIROMENTAL $ 60.02 12/31/2013 65075 MEDICAL & LAB SUPPLIES NEEDLE VALVE FOR AMPEROMETRIC TITRATOR FOR CHLORINE ANALYSIS.UTILITIES/PUMPINGWW GRAINGER $ 287.64 12/03/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALEYE WASH AND FIRE EXTINGUISHER TAGS, CONDUIT.UTILITIES/PUMPINGBEARING BROKERS INC $ 295.34 12/04/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBEARINGS FOR LOW LIFT PUMP #6 REBUILD.UTILITIES/PUMPINGPROTELECOM FANDT $ 998.00 12/09/2013 65702 WATER GENERAL PLANT MOBOTIX CAMERA.UTILITIES/PUMPINGWW GRAINGER $ 491.23 12/09/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALTOILET PARTS, AND CONTROL ROOM FAN PARTS.UTILITIES/PUMPINGPROTELECOM FANDT $ 978.00 12/10/2013 65702 WATER GENERAL PLANT MOBOTIX CAMERA FOR THE SECURITY UPGRADE.UTILITIES/PUMPINGBEARING BROKERS INC $ 151.25 12/16/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALBEARINGS FOR LOW LIFT PUMP #6 REBUILD.UTILITIES/PUMPINGWW GRAINGER $ 435.62 12/18/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT BULBS.UTILITIES/PUMPINGKIT-CATCHING $ 291.03 12/19/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALOIL SEALS FOR HIGH LIFT PUMP #6 OVER RUNNING CLUTCH.February 10, 2014Page 30 of 3188 of 448
Bank of America Credit Card Statment for the Period ending December 31, 2013REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONUTILITIES/PUMPINGBEST BUY 00003137 $ 719.98 12/20/2013 65702 WATER GENERAL PLANT MONITOR FOR SECURITY CAMERAS.UTILITIES/PUMPINGWIDESPREAD ELECTRICAL $ 608.81 12/20/2013 65702 WATER GENERAL PLANT RATING PLUG FOR CB #301.UTILITIES/PUMPINGPANINO'S PIZZERIA OR $ 217.00 12/23/2013 65125 OTHER COMMODITIESSPLIT - FOOD FOR HOLIDAY SAFETY MEETING. (46.51%)UTILITIES/PUMPINGPANINO'S PIZZERIA OR $ 249.54 12/23/2013 68205 PUBLIC WKS CONTINGENCIES SPLIT - FOOD FOR HOLIDAY SAFETY MEETING. (53.49%)UTILITIES/PUMPINGNATFLETPART $ 289.94 12/31/201365070 OFFICE/OTHER EQ TO MAINTN MATERIALFILTER ELEMENTS FOR HIGH LIFT ENGINE CRANKCASE VENTS.UTILITIES/SEWERLEE JENSEN SALES $ 235.00 12/09/2013 62245 OTHER EQ MAINTGAS DETECTOR REPAIR.UTILITIES/SEWERCARQUEST 01027598 $ 6.13 12/16/2013 62245 AUTOMOTIVE EQ MAINTTUNE UP PART FOR VEHICLE #910 GENERATOR.UTILITIES/SEWERCARQUEST 01027598 $ 23.10 12/16/2013 62245 AUTOMOTIVE EQ MAINTTUNE UP PART FOR VEHICLE #910 GENERATOR.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 26.04 12/18/201365055 MATERIALS TO MAINTAIN IMPROVEMENTSGATE HINGES.UTILITIES/SEWERM H E $ 262.36 12/30/2013 62225 BLDG MAINT SVCSSHELVES.DECEMBER STATEMENT TOTAL $ 121,550.19 February 10, 2014Page 31 of 3189 of 448
For City Council meeting of February 10, 2014 Item A3.1
Business of the City by Motion: Contract for Environmental Consulting Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Environmental Consulting Services
Date: January 30, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC (920
Cambridge Drive, Libertyville, IL 60048) in an amount not to exceed $32,000.
Funding Requirements and Sources:
Funding will be from the Environmental Compliance Account 7800.62130.
Summary:
This contract is for a consultant, CS Geologic LLC, to drill three borings at James Park,
install gas probes, perform gas monitoring and gas composition analyses, and prepare
a report based on said analyses. The described testing is necessary and appropriate
for the effective fulfillment of the City’s customary due diligence efforts regarding our
water and sewer infrastructure in the City and gas monitoring of the former landfill site.
A detailed quote from CS Geologic LLC is attached for your review and consideration.
Staff recommends award of the consultant services to CS Geologic LLC.
Legislative History:
N/A.
Attachments:
Quote for Environmental Consulting Services
Memorandum
90 of 448
Proposal
Date
1/20/2014
Proposal #
09010502
Name / Address
Mr. W Grant Farrar
Corporate Cousel
City of Evanston
2100 Ridge Ave
Evanston, IL 60201
Ship To
James Park - Evanston, IL
Landfill Gas Evaluation
Work to be completed prior to
September 1, 2014
Project
Please call Craig Rawlinson at (847) 804-6064 with questions.Total
Description Qty Rate Total
Soil drilling, Rock Coring & Gas Probe Installation 1 15,458.10 15,458.10
Gas Probe Installation Documentation 4,983.00 4,983.00
Landfill Gas Probe Monitoring 1 1,020.00 1,020.00
Chemical and Isotope Analysis of Gas Samples Collected from
Probes.
1 5,294.00 5,294.00
Data Interpretation & Report 1 2,825.00 2,825.00
$29,580.10
91 of 448
For City Council meeting of February 10, 2014 Item A3.2
Business of the City by Motion: Approval of Electricity Supply Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Subject: Approval of the City’s Electricity Supply Agreement (RFP 14-04)
Date: February 3, 2014
Recommended Action:
Staff recommends approval of an Electricity Supply Agreement with the low, responsive
and responsible proposer to RFP 14-04 to supply electrical energy to twenty-three (23)
City-owned facilities beginning June 2014. The low responsive and responsible
proposer will be determined upon receipt of pricing on the morning on February 10,
2014, which will then be presented to Administration and Public Works Committee that
night.
Funding Source:
The cost for electricity is billed to the various accounts that support the
buildings/facilities that are purchasing electricity through this agreement. Please see
attached Exhibit 1 that lists the buildings / facilities being served by this agreement and
the accounts that are being charged.
Background:
The City entered into an Electricity Supply Agreement with Exelon (Constellation
Energy) in May 2011. The agreement established a purchase price of $0.04892 per
kilowatt hour (kWh) and a term through May 2014.
The Illinois Commerce Commission (ICC) has an approval process for companies that
want to supply electricity in the State of Illinois. The Utilities Department prepared a
Request For Proposal (RFP 14-04) to obtain indicative pricing from 28 Alternate Retail
Electric Suppliers (ARES) listed on the ICC website.
Memorandum
92 of 448
Analysis:
In December 2013, RFP 14-04 was issued to the ARES listed on the ICC website. Six
proposals were received on January 7, 2014 in response to the RFP as listed below:
Supplier Address
Constellation NewEnergy, Inc. 100 Constellation Way, Baltimore, MD
First Energy Solutions 341 White Pond, Akron, OH
Integrys Energy Services, Inc. 130 E. Randolph, Chicago, IL
MidAmerican Energy Company 320 LeClarie Street, Davenport, IA 52801
MC Squared Energy Services 2 North Riverside, Suite 1350, Chicago, IL
Verde Energy USA Illinois, LLC 101 Merritt 7, 2nd Floor, Norwalk, CT
Due to the volatile pricing of electricity, which changes hour by hour, suppliers won’t
hold purchase prices for more than 24 hours without a considerable risk factor markup.
As a result, the pricing provided in these responses are only indicative since the City
isn’t entering into an agreement based on these prices. However, the proposals
provided information about the Suppliers and indicated each Supplier’s willingness to
execute the City’s proposed Electric Supply Agreement.
The following individuals were part of the committee that reviewed the proposals and
helped to prepare the recommendations to the City Council:
• Richard Lanyon, Chairman of the Utilities Commission
• Mike Smith, Utilities Commission Member
• David Grumman, Utilities Commission Member
• Jonathon Nieuwsma, Utilities Commission Member
• Eric Rosenberg, Utilities Commission Member
• Joel Freeman, former Utilities Commission Member
• Catherine Hurley, Sustainability Coordinator
• David Stoneback, Director, Utilities Department
Cost Analysis:
The City requested indicative pricing to supply energy for four different terms (12, 36, 48
and 60 months) and two different fixed prices:
Option 1 - The renewable energy component would be eight percent (8%), in
accordance with Illinois Public Act 095-1027
Option 2 - The renewable energy component would be one hundred percent (100%)
with the required renewable energy goal met by wind power generated in Illinois or a
state that is adjacent to Illinois or the equivalent number of Renewable Energy Credits
93 of 448
or Certificates (RECs), as long as documentation is provided that the RECs are Green-e
Certified.
Based on information received during the indicative pricing, the review committee
determined to seek actionable pricing for only the 36-month term. The review
committee also decided to obtain pricing for option 3 listed below to be submitted with
the actionable pricing:
Option 3 – This option would require that the initial energy purchase, which may or may
not be renewable, could not include energy from a coal-burning source.
Recommendation Summary:
The City will be obtaining actionable prices from the selected vendors on February 10,
2014 and will present them along with an analysis and recommendation for award to the
APW / Council during their meetings that evening.
Legislative History:
None
Attachments:
Exhibit 1 – City of Evanston Facilities to be supplied Energy under the proposed
agreement
94 of 448
Exhibit 1
City of Evanston Facilities
to be supplied energy under proposed agreement
Electric Account No. Billing Name COE Account # billed
3026090007 Festival Lighting 2640 Traf Sig & St Ltg Maint
0429095018 Twiggs Park 3025 Park Utilities
1598325002 Lighthouse Park 3025 Park Utilities
1946323003 Lovelace Park Field House 3025 Park Utilities
2027430004 Mason Park 3025 Park Utilities
2354367009 Leahy Park 3025 Park Utilities
3026496009 Centennial Park / Lunt Park 3025 Park Utilities
4743148016 Harbert Park 3025 Park Utilities
0095704000 Robert Crown Center
3030 Crown Comm Ctr (25%)
3095 Crown Ice Rink (75%)
2186257001 Chandler-Newberger Center 3035 Chandler Comm Ctr
2186261005 Chandler Park 3035 Chandler Comm Ctr
2447620002
Fleetwood Jourdain Comm
Ctr 3040 Fleetwood Jour Comm Ctr
2447621009 Foster Field at Fleetwood 3040 Fleetwood Jour Comm Ctr
4758041015 Levy Center 3055 Levy Comm Ctr
3278306007
Burnham Shores Beach
Office 3080 Beaches
2867267009 Ecology Center 3605 Ecology Ctr
2186825009 Noyes Cultural Arts Ctr 3710 Noyes Comm Ctr
2522497009 Church Street Self Park 7025 Church St Garage
3110672031 Sherman Street Garage 7036 Sherman Garage
6327066013 Maple Self Park 7037 Maple Garage
0228049072 Water Pumping Station 7105 Water Pumping
1606005039 Water South Standpipe 7105 Water Pumping
4511048001 Water North Standpipe 7105 Water Pumping
95 of 448
For City Council meeting of February 10, 2014 Item A3.3
Business of the City by Motion: 2014 Fuel Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, Manager Fleet Services
Subject: Approval of 2014 Fuel Purchases from Palatine Oil Company
Date: January 31, 2014
Recommended Action:
Staff recommends approval for the 2014 fuel purchases in the amount of $950,000 from
Palatine Oil Company Incorporated, located at 900 National Parkway, Suite 260,
Schaumburg, Illinois 60173. Palatine Oil Company is the Suburban Purchasing
Cooperative/Northwest Municipal Conference Bid winner for all grades and types of
fuels that are utilized by city vehicles assigned to various departments.
Funding Source:
Funding is provided from the Fleet Services Major Maintenance Budget for Automotive
Equipment (7710.65035) for Fiscal Year 2014. The budget has an approved amount of
$1,020,000 of which $950,000 has been allocated for these types of fuel purchases for
the fiscal year. Present fuel prices are $2.92/gallon for 87 octane gasoline and
$3.41/gallon for bio-diesel.
Summary:
The Fleet Services Division of the Public Works Department has been purchasing fuels
through the Northwest Municipal Conference Bid System for many years and has found
the pricing structure to be very advantageous and in the best interest of the City of
Evanston. There are no Evanston-based businesses that can provide these types of
bulk deliveries of various types of fuel.
Therefore, staff recommends and requests City Council approval for Fleet Services to
continue to purchase bulk fuel deliveries through this conference bid award for Fiscal
Year 2014.
Attachments:
SPC attachment
Memorandum
96 of 448
97 of 448
For City Council meeting of February 10, 2014 Item A3.4
Business of the City by Motion: Tire Repair Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Fleet Manager
Subject: Renew of Contract with Wentworth Tire Service for Tire Repair Services
(Bid 12-164)
Date: January 31, 2014
Recommended Action:
Staff recommends that City Council authorize the 2nd contract renewal for tire repair and
recapping services for FY 2014 in the amount of $25,008 with Wentworth Tire Service
(300 North York Road, Bensenville, Illinois 60106).
Funding Source:
Funding for this purchase will be from the FY 2014 Tires and Tubes Account,
7710.65065 which has a budgeted amount of $32,500 for this type of service. The
$25,008.00 represents 76.9% of this budgeted amount.
Summary:
In August, 2012, staff solicited bids for tire mounting, dismounting, and recapping
services from qualified vendors. The approved contract (Bid 12-164) was for one (1)
year, with the right to extend the contract for up to three (3), one-year periods.
Wentworth Tire Service was the successful bidder with the lowest bid price.
Wentworth Tire has been a responsive and responsible vendor for the last couple of
years. There are no Evanston based tire service vendors who can meet all of our fleet
needs at this time.
Attachments:
M/W/EBE Memorandum
Memorandum
98 of 448
Bid No. 12-164 Contract for Tire Repair Services, M/W/EBE Waiver, Wentworth Tire Service, 10-2-12
To: Suzette Robinson, Director of Public Works
Lonnie Jeschke, CPFP, Fleet Manger
From: Joseph McRae, Deputy City Manager
Subject: Bid No. 12-164, Contract for Tire Repair Services
Date: October 2, 2012
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City adopted a 25% M/W/EBE participation goal for
the utilization of M/W/EBEs by general contractors. However, tire repair services
preclude subcontracting opportunities. Therefore MWEBE participation is
waived.
CC: Marty Lyons, Assistant City Manager/CFO
Jewell Jackson, Purchasing & Contracts Manager
Memorandum
99 of 448
For City Council meeting of February 10, 2014 Item A3.5
Business of the City by Motion: Purchase of 2014 Cold Patch Materials
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
James Maiworm, Asst. Director of Operations and Maintenance
Subject: Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Date: February 3, 2014
Recommended Action:
Staff recommends approval of the purchase of cold patch material for cold weather
street maintenance activities from Peter Baker & Son (1349 Rockland Road Lake Bluff,
IL. 60044) in the not to exceed amount of $50,000. Peter Baker & Son is the successful
bid winner from the joint purchase bid let by the Municipal Partnering Initiative.
Funding Source;
Funding is provided by the Streets General Fund (2670.65055) in the amount of
$30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer Fund
(7400.65051) in the amount of $10,000.
Summary:
UPM (Unique Pavement Material) cold patching material is used to maintain the road
surface after water main breaks and for street and alley pothole patching. The
Operations and Maintenance Division has been using UPM for the past ten years with
outstanding results. The material has proven to be the best performing and longest
lasting cold patching material. UPM is a specific proprietary formulation of cold asphalt
that can only be acquired at a limited amount of suppliers. The formulation of UPM
generally allows Streets and Sanitation employees to fill holes only once per season
and has proven to last multiple years in many spots, thus, providing a labor savings to
the City.
Evanston purchased cold patch material through the Municipal Partnering Initiative last
year and would like to use the consortium bid again for 2014. The bid was awarded to
Peter Baker & Son who will extend last year’s rate of 120.00 for 2014. Staff is therefore
recommending the purchase of UPM from Peter Baker & Son.
Memorandum
100 of 448
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Dave Stoneback, Director of Utilities
Suzette Robinson, Director of Public Works
Jose Calderon, IT Division Manager
Subject: Renewal of Annual Azteca Cityworks Maintenance and Support
Agreement
Date: February 3, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a renewal of
the annual sole source maintenance and support agreement for the term February 21,
2014 through February 20, 2015 with Azteca Systems Inc. (11075 South State Street,
Sandy, UT) for Cityworks work order and service request management software, in the
amount of $22,405.
Funding Source:
Utilities Department:
• Account 7125.62340 $10,702.86
• Account 7410.62340 $ 2,100.00
Public Works Department:
• Account 2670.62509 $9,602.14
Annual maintenance and support for 2013 was $22,405. The renewal cost for 2014
reflects zero increase from the previous year for the same number of licenses.
Summary:
Annual maintenance and support agreements are standard in the technology industry
and are typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees for customers in
order to resolve problems as quickly as possible. The City, as a customer with an active
Memorandum
For City Council meeting of February 10, 2014 Item A3.6
Business of the City by Motion: Renewal of Annual Azteca Cityworks Agreement
For Action
101 of 448
maintenance and support agreement, has access to all available fixes, updates,
upgrades and enhancements to the software as well as access to online and telephone
customer support.
This is a sole-source request because the only option for continuous comprehensive
maintenance and support of the Cityworks application is Azteca Systems Inc., as the
developer and distributor of the software. There are no independent third-party
businesses that provide support for this product.
History:
Azteca Cityworks (Cityworks) is a GIS-centric asset and infrastructure management
system that has been used by the Utilities Department since 2002. Cityworks consists
of two main components – a work order system that tracks costs associated with over
100 Water and Sewer work activities and a service request system that tracks nearly 50
types of customer calls.
Alternatives:
Currently, there are no practical alternatives to this renewal.
102 of 448
For City Council meeting of February 10, 2014 Item A3.7
Business of the City by Motion: Tone Alert System for Fire Department
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Greg Klaiber, Fire Chief
Perry Polinski, 911 Communications Director
Subject: Purchase of an Emergency Tone Alerting System for the Fire Department
(Bid 13-54)
Date: January 24, 2013
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System from
Chicago Communications LLC of 200 Spangler Avenue, Elmhurst, IL 60126. The cost of
the purchase will be $219,815.48.
Funding Source:
Funding will be provided by the Emergency Telephone System Board’s budget of
$297,000. $219,815.48 will be charged to the equipment account 5150.65625. The
Emergency Telephone System Board has approved the funding for the project.
Summary:
The Fire Department is replacing an antiquated tone alerting system in each of its
facilities. The present system has been in place over 40 years.
Invitations to bid were advertised and placed on Demandstar. Bid document 13-54 was
also sent directly to six vendors who provide the requested equipment and service. No
Evanston businesses were known to provide the equipment and service required in the
bid. On the bid closing date of August 20, 2013, four vendor responses were received.
A committee composed of the Fire Chief, Communications Director and two additional
Fire Department members, reviewed and analyzed the bids. Automated Protection
Systems (APS) of Westminster, MD was determined to be non-responsive. APS failed
to meet the City’s bid requirements by failing to provide the requested solution. APS
proposed a primary solution that would require the use of our radio based equipment.
Our stated intention was to use our fiber network. The radio system is to be used for
communication.
Memorandum
103 of 448
The committee received information through references regarding the next low bidder,
Mercury Systems, that indicated the City of Evanston would not receive the quality of
performance that is required to be delivered by the vendor for this essential purchase.
The committee’s recommended vendor Chicago Communications LLC is 1.8% higher
than the second low bidder. Chicago Communications LLC has worked successfully on
numerous projects for the City and possesses a familiarity with the City of Evanston’s
public safety radio infrastructure. They are competent, experienced, and well equipped
to perform this work, particularly the integration with existing equipment. The vendor’s
reputation for quality work and customer satisfaction has been demonstrated to the City.
The selected vendor has also demonstrated the ability to install and repair the City’s
communication systems. Those systems will be interconnected with the tone alerting
equipment.
The alerting system will have equipment installed in eight locations. Five of the locations
will be fire stations, the sixth will be Fire Headquarters, the seventh location will be the
911 Center, and the final location will be the Northwestern University Police Dispatch
Center.
Northwestern University will pay all costs associated with installation of the replacement
equipment at their location. The University will pay $12,181.40. The University’s
payment accounts for the difference in the City’s stated cost of $219,815.48 and the bid
tabulation sheet’s illustrated cost of $231,996.88.
Page 2 of 2
104 of 448
105 of 448
106 of 448
107 of 448
108 of 448
109 of 448
110 of 448
111 of 448
112 of 448
113 of 448
114 of 448
115 of 448
To: Greg Klaiber, Fire Chief
Perry Polinski, 911 Communications Coordinator
From: Tammi Turner, Purchasing Manager
Subject: Purchase of an Emergency Tone Alerting System, (Bid 13-54)
Date: January 27, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Bid 13-54,
Purchase of an Emergency Tone Alerting System, precludes subcontracting
opportunities. Therefore, a waiver is granted.
Cc: Martin Lyons, Assistant City Manager/CFO
Louis Gergits, Finance Manager
Memorandum
Bid 13-54, Purchase of an Emergency Tone Alerting System, M/W/EBE Waiver, 01.27.2014 116 of 448
Page 1 of 3
For City Council meeting of February 10, 2014 Item A3.8
Business of the City by Motion: Amendment to Schafer Consulting Service
Agreement
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Amendment to Services Agreement with Schafer Consulting for Financial
Management Go-Live Support and Data Conversion Services for the New
World Financial System Implementation
Date: February 10, 2014
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a change order
with Schafer Consulting (34179 Golden Lantern #105, Dana Point, CA) for Financial
Management (FM) and Human Resource / Payroll (HR) software system support in the
amount of $55,000.
Funding Source:
Funding for this item will be provided by General Fund salary vacancy savings
associated with the IT Application and Development Manager and the Human Resource
Specialist positions. The IT Application and Development Manager is projected to
remain vacant until June, 2014, producing an anticipated savings of approximately
$60,000 ($18,600 of this amount has already been approved by City Council for a six-
month contract with Terillium Inc. on January 27, 2014, producing a remaining balance
of $41,400). The Human Resource Specialist position is anticipated to remain vacant
until March 1, 2014, producing a projected savings of $20,600.
Summary:
Staff recommends City Council authorize the City Manager to execute a change order
for FM go-live support and additional data conversion services with Schafer Consulting
in the amount of $55,000. The proposed change order would provide staff with
continued on-site implementation support (that would have been provided by internal
Information Technology staff) during, and post, go-live for the FM module of the New
World enterprise resource planning (ERP) system, which is scheduled for February 17,
2014. In addition, the proposed change order would provide for additional data
conversion services and on-site support associated with the Human Resources / Payroll
(HR) module of the New World system through May of 2014. A summary of the City’s
prior agreements with Schafer Consulting is provided below.
Memorandum
117 of 448
Page 2 of 3
The City Council approved a services agreement with Schafer Consulting on May 28,
2013, in the amount of $36,000. The scope of this agreement included data mapping,
file layouts, extraction and conversion of Financial Management (FM) and Human
Resources / Payroll (HR) information from the City’s current JD Edwards/Oracle (JDE)
financial system to the New World financial software for several items.
It is important to note that many communities install new systems and leave old system
data behind without converting. This creates large issues in doing historical research
during the first few years of using the new system (the City did not convert data whe n
the JDE system was installed).To date, data conversion activities have been undertaken
for both the FM and HR modules. Data verification for FM is nearing completion and
review of HR data quality is on-going.
On September 5, 2013, the City Council approved addendum #1 to the Schafe r
Services agreement in the amount of $73,000. Addendum #1 of the Schafer agreement
included $33,000 for user profile and security setup and $40,000 for supplemental
project oversight support. To date, user profile and security setup has been completed
and testing is on-going. Some user profile adjustments are anticipated as issues are
identified during go-live, but this work is anticipated to be minimal and will eventually
transition to existing City staff post go-live. Representatives from Schafer Consulting
have also conducted several on-site training sessions as part of the supplemental
project oversight portion of Addendum #1.
Funding for the above-mentioned agreements was provided in FY 2013 by General
Fund salary vacancy savings totaling approximately $140,000 associated with the
following positions that would have provided implementation support services for the
New World financial software enterprise resource planning (ERP) system:
Database Administrator
Application and Development Manager
Purchasing Manager
Administrative Secretary (Administrative Services Department)
The table below provides a summary of how the vacancy savings mentioned above
compare with the City’s FY 2013 actual spending with both Schafer Consulting and
Terillium Inc. for the New World implementation project:
Summary: Amount Spent
Vacancy Savings -2013 140,000$
Original Contract (36,000)$
Original Contract - Out of Scope Work (9,000)$
Addendum #1 (50,000)$
FY 2013 Terillium Expenses (23,250)$
Travel Expenses (4,010)$
Remaining Balance 17,740$
118 of 448
Page 3 of 3
The table below provides a summary of the City’s previous service agreements with
Schafer Consulting and the amount spent to date:
Summary:
Contract
Amount
Amount
Spent
Remaining
Balance
Original Contract 36,000$ 36,000$ -$
Original Contract - Out of Scope Work -$ 9,000$ (9,000)$
Travel Expenses -$ 4,010$ (4,010)$
Addendum #1 73,000$ 56,000$ 17,000$
TOTAL 109,000$ 105,010$ 3,990$
* Addendum #1 charges include anticipated fees of $6,000 for on-site
FM support from 1/27-1/29, which has yet to be invoiced.
As the table above indicates, the City of Evanston has approximately $4,000 of funds
remaining relative to the prior agreements with Schafer Consulting. These funds will be
utilized for the two remaining FM data drops, which are projected to cost a total of
$3,600.
The City of Evanston will “go-live” with the FM module of the New World ERP system
the week of February 17, 2014. FM go-live will involve transitioning general ledger,
budget, accounts payable and purchasing functions from the City’s current JDE financial
software system to the New World ERP.
In an effort to minimize potential issues associated with the transition from JDE to New
World Systems for City financial management and Human Resource / Payroll functions,
staff is proposing a change order to the existing services agreement with Schafer
Consulting. The proposed change order would provide additional funding for:
An on-site resource from Schafer Consulting to assist City and New World staff
during and post FM go-live, which is scheduled for February 17. This resource
would be available for drop-in training and troubleshooting sessions with City
staff and would assist with technical configuration and data verification of the
financial system as needed.
Additionally, the proposed change order would provide funds for additional data
cleanup, conversion, configuration and training associated with the HR module
of the New World financial system. A summary of the hours and costs
associated with the proposed change order is provided in the table below:
Task Hours Amount
Data Conversion Activities 100 20,000$
Configuration and Training Activities 175 35,000$
Total 275 55,000$
Attachments:
Schafer Consulting Payment and Change Order Summaries
119 of 448
Schafer Consulting Expense Summary
2/6/14
Original Contract - Data Conversion:Amount Due Amount Paid Status
Milestone #1 - Amount Due Upon Contract Execution 18,000$ 18,000$ Paid
Milestone #2 - Amount Due August 1, 2013 6,000$ 6,000$ Paid
Milestone #3 - Amount Due October 1, 2013 6,000$ 6,000$ Paid
Milestone #4 - Amount Due Upon Completion 6,000$ 6,000$ In Process
Travel Expenses 2,039$ 2,039$ Paid
TOTAL 38,039$ 38,039$
Addendum #1 - User Profile and Security Setup Amount Due Amount Paid Status
Milestone #1 - On-Site Evaluation 8,250$ 8,250$ Paid
Milestone #2 - User Profile Template Creation 8,250$ 8,250$ Paid
Milestone #3 - Apply Templates to Users 8,250$ 8,250$ Paid
Milestone #4 - Apply Workflow Assignments to Users 8,250$ 8,250$ Paid
Phase #2 - Project Oversight Support 4,785$ 4,785$ Paid
Phase #2 - Project Oversight Support 12,215$ 12,215$ In Process
Travel Expenses 1,971$ 1,971$ Paid
TOTAL 51,971$ 51,971$
Summary: Contract Amount Amount Spent
Remaining
Balance
Original Contract 36,000$ 36,000$ -$
Original Contract - Out of Scope Work -$ 9,000$ (9,000)$
Travel Expenses -$ 4,010$ (4,010)$
Addendum #1 73,000$ 56,000$ 17,000$
TOTAL 109,000$ 105,010$ 3,990$
120 of 448
Schafer Addendum #2 Detail
February 6, 2014
Itemized:
Task Hours Amount
Data Cleanup from February 5, 2014 Meeting 20 4,000$
Data Drop (Early March)18 3,600$
Data Cleanup from March Data Drop 18 3,600$
Data Drop (Early April)15 3,000$
Data Cleanup from April Data Drop 10 2,000$
Pre-Go-Live Data Review 4 800$
Go-Live Data Drop (Early May)15 3,000$
Training and Configuration 175 35,000$
TOTAL 275 55,000$
Summary:
Task Hours Amount
Data Conversion Activities 100 20,000$
Configuration and Training Activities 175 35,000$
Total 275 55,000$
121 of 448
For City Council meeting of February 10, 2014 Item A4
Business of the City by Motion: Change Order Davis Street Water/Sewer Project
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Dave Stoneback. Director of Utilities
Homayoon Pirooz, Assistant Director, Infrastructure & Engineering
Sat Nagar, P.E., Senior Project Manager, Infrastructure & Engineering
Subject: Davis Street Water Main & Sewer Replacement Project (Bid 13-36),
Additional water main and sewer work
Date: February 10, 2014
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute Change
Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance penalty due to
Bolder Contractors violation of City of Evanston Local Employment Program (LEP)
ordinance 1-17-1(C) 2) for the not-to-exceed amount of $60,592.43 for completing
additional constructions items for the project (Bid 13-36). This change order will
increase the total contract amount from $2,648, 200 to $2,717,792.43.
Funding Source:
This change order includes $58,465.59 from the Water Fund (Account 733086.65515),
and $11,126.84 from the Sewer Fund (Account 7420.65515). The $9,000 fine will be
taken on a pro-rata basis from each of the above accounts. Prior to this expenditure,
there was a total saving of $174,877.00 in the Water and the Sewer Funds from the
2013 water main replacement and sewer improvement projects.
Summary:
On May 13, 2013 the City Council approved the construction contract with Bolder
Contractors, Inc. for the replacement of the existing water main on Davis Street from
Benson Avenue to Hinman Avenue, and the replacement of the MWRD sewer on Davis
Street from Orrington to the alley east of Hinman Avenue. This construction project has
been successfully completed.
During the construction phase, we discovered unmarked buried utility lines and
deteriorated utility structures which had to be properly repaired and/or adjusted to
prevent future utilities service failures, long delays and water service interruptions at the
adjacent businesses. We directed the contractor to complete the following additional
construction items:
Memorandum
122 of 448
• New water service stub for Sherman Plaza to provide uninterrupted service at
this location.
• Night time water service transfer from old to the new water main at Sherman
Plaza to minimize water service interruption to the businesses and residents.
• New fire hydrant, line stop and valve at Orrington Avenue, north of Davis Street.
• New 16 inch mechanical cap on the water main at Davis Street to repair the
leaky 16” valve.
• New air release valve at 807 Davis Street to eliminate built up air.
• Repair of the deteriorated combined sewer manhole at Orrington Avenue and
Davis Street.
• New drop manhole for the Chase Bank sewer service to resolve the conflicts with
the existing AT&T, Nicor and Comcast utility ducts.
• New line stop and valve at Chicago Avenue north of Davis Street to maintain
water service to the existing businesses during construction.
The recommended final balancing change order of $69,592.43 includes $109,922.37 for
the additional items shown above and a credit of $40,329.94 for savings on other
construction items. This is then adjusted for the $9,000 fine due non-compliance with
the LEP ordinance for a net change order of $60,592.43.
At the January 13, 2014 Administration and Public Works Committee meeting, staff was
directed to research the due diligence performed by Bolder Contractors, Inc., to comply
with the Local Employment Program (LEP) of the City of Evanston. No due diligence
evidence was provided by Bolder in satisfaction of the LEP. Bolder personnel stated
specifically to City staff at the approximate half way point (measured in project weeks),
that they would pay the fine associated with non-compliance and would not look for an
actual LEP candidate.
Subsequent to the January 13, 2014 meeting, the Minority Women and Evanston Based
Employer Committee (MWEBE) held their normal monthly meeting. At this meeting the
Committee discussed details of the Davis Street contract (Bolder Contractors, Inc.) and
recommended that Bolder be deemed non-responsive and non-responsible due to this
compliance issue and be excluded from bidding on City business for FY 2014. The
Committee discussed the inclusion of this recommendation as a change to the LEP
program as well as other changes. A final report from the Committee will be forwarded
to the City Council in the near future.
Attachments:
Change Order #1
Bolder Change Order Cost Back Up
LEP Memo
Page 2 of 2
123 of 448
City of Evanston
Publics Works Department
Engineering & Infrastructure
Davis Street Water Main and Sewer Replacement Project
Change Order #1 (Contract Amendment)
Contractor:Bolder Contractors Inc.
Contract:
Original Approval:May 13, 2013
Original Contract Amount:$2,648,200.00
Proposed Change Order #1:$69,592.43
Revised Contract Amount:$2,717,792.43
Project Schedule: Start Date:June 24, 2013
Completion Date:September 28, 2013
Approvals:
For the Contractor:For the City:
____________________________________________________________
Signature Signature
_______________________________City Manager___________________
Title Title
Date: _________________________Date: _________________________
Davis Street Water Main & Sewer Replacement Project
124 of 448
125 of 448
126 of 448
127 of 448
128 of 448
129 of 448
To: Wally Bobkiewicz, City Manager
From: Suzette Robinson, Public Works Director
Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering
Sat Nagar, P.E., Senior Project Manager
Subject: Davis Street Water Main and Sewer Replacement Project
LEP Utilization Memo
Date: October 10, 2014
On January 13, 2014 we recommended the final balancing change order to the contract
with Bolder Contractors, Inc. for the Davis Street Water Main and Sewer Replacement
Project (Bid No. 13-36). At the completion of the construction project, Contractor failed
to meet the City’s Local Employment Program (LEP) requirements. Per the contract
specifications for the number of days that Boulder Contractor did not comply with the
LEP requirements, the City will deduct $9,000 from the final payment to the contractor.
After the contract award and during the course of the construction, the Contractor
verbally informed the City that they would not be able to meet the City’s LEP
requirements for the project due to the project timeline and the special skills that were
required for proper installation of underground utilities.
The City standard specification stipulates conditions under which a contractor may
request for waivers for all or a portion of the requirements imposed under the Local
Employment Program, and specifies penalties for non-compliance with the LEP
requirements. After careful review, staff determined that Bolder Contractors Inc. did not
provide sufficient documentation to demonstrate their good faith effort to advertise and
to employ Evanston residents under the Local Employment program, did not follow the
contract requirements for the waivers, and must pay $100 per day for the 90 days of
non-compliance with the LEP requirements.
Memorandum
130 of 448
For City Council Meeting of February 10, 2014 Item A5
Resolution 8-R-14: 2014 Motor Fuel Tax (MFT) Street Resurfacing Program
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director for Infrastructure & Engineering
Sat Nagar, P.E, Senior Project Manager, Engineering & Infrastructure
Subject: Resolution 8-R-14 2014 Motor Fuel Tax (MFT) Street Resurfacing
Program
Date: February 3, 2014
Recommended Action:
Staff recommends approval of the proposed Resolution 8-R-14 authorizing the City
Manager to sign the agreement with the Illinois Department of Transportation (IDOT) for
the 2014 MFT Street Resurfacing Program.
Funding Source:
Funding will be provided by the Motor Fuel Tax Account (5100.65515) in the amount of
$1,400,000.
Summary:
The proposed agreement with the Illinois Department of Transportation provides for
street resurfacing at sixteen locations throughout the City of Evanston. The work at
those locations will include street curb replacement, grinding/milling asphalt pavement,
street base repair, drainage/utility structure adjustment and final paving. The project
design is complete for the construction contract letting in March with a construction start
date in May 2014. The locations included in the 2014 MFT Street Resurfacing Program
are listed below and are shown on the attached map.
Legislative History:
The City Council approved the 2014 MFT Street Resurfacing Program on September 9,
2013.
Memorandum
131 of 448
2014 MFT STREET RESURFACING PROGRAM
14-00272-00-RS
STREET FROM TO
COLFAX STREET MARCY AVENUE CENTRAL PARK AVENUE
DARTMOUTH PLACE ORRINGTON AVENUE SHERIDAN ROAD
DARROW AVENUE FOSTER STREET SIMPSON STREET
DARROW AVENUE MULFORD STREET KIRK STREET
DOBSON STREET GREY AVENUE DODGE AVENUE
FLORENCE AVENUE KIRK STREET DEAD END NORTH
FOREST AVENUE SOUTH BLVD. KEENEY STREET
FOWLER AVENUE GREENLEAF STREET DEMPSTER STREET
GRANT STREET EWING AVENUE BENNETT AVENUE
GREY AVENUE CLEVELAND STREET WASHINGTON STREET
HAMLIN STREET MAPLE AVENUE SHERMAN AVENUE
HARTREY AVENUE GRANT STREET LINCOLN STREET
SHERMAN AVENUE MADISON STREET MAIN STREET
SIMPSON STREET GREEN BAY ROAD WESLEY AVENUE
WADE STREET DEAD END WEST LELAND AVENUE
WESLEY AVENUE GREENLEAF STREET CRAIN STREET
Attachments:
Resolution 8-R-14
2014 MFT Street Resurfacing Map
132 of 448
133 of 448
134 of 448
135 of 448
136 of 448
137 of 448
HARRISON STMEADOW-LARK LNGLENVIEW RD
THAYER ST
ARBORLN
KNOX CIRHIGHLAND AVELAWNDALE AVEPARK PL
EWING AVECOLFAX ST
BENNETT AVEBRADLEY PLFOSTER STST
E
W
A
R
T
A
V
E
HARRISON STWALNUT AVEGREY AVEDODGE AVEDARROW AVEDEWEY AVEASHLAND AVEEMERSON ST
LYONS ST
MADISON STOAK
AVEOAKCLARK STASBURY AVECASE ST
FOSTER ST
CLINTON PL
LINDEN PL
UNIVERSITY PL
CLARK
S
T
CLYDE AVEHINMAN
AVE
INGLESIDE PK
GREELEYHILLSIDE LN
NOYES
CULVER
ISABELLA ST
PAYNE ST
CALVIN CIR LAWNDALE AVETHAYER ST
PARK PL
PITNER AVELAKE STLEMAR AVEDEMPSTER STHARTREY AVEPR
A
I
R
I
E
A
V
E
BROWNLIVINGSTON ST
THELIN CTASHLAND AVEJACKSON AVEWESLEY AVECRAINASBURY AVESHERMAN AVECHICAGO AVE
GARRETT PL
MILBURN PK
DEMPSTER STGROSS POINT RDPAYNE
DARTMOUTH PL PROSPECT AVECOWPER AVECENTRAL ST
LINCOLNWOOD DRELGI
N
R
D
WOODLAND RD
PITNER AVENATHANIEL PL
CHURCH ST
NOYES ST
RICHMOND AVEWARREN STGREY AVEGREYHOVLAND CTBROWN AVEG
R
E
E
N
B
A
Y
R
D
DARROW AVESOUTH BLVDDARROW AVELYONS STWOODBINE AVEJENKS ST
WASHINGTON STASHLAND AVECROFT LNWESLEY AVEROSALIE ST
BARTON AVELEE STRIDGE
AVEOAK AVEMAPLE AVELINCOLN ST
CASE PL
LAKE ST
CHURCH
S
TORRINGTON AVEINGLESIDE PL
FOREST AVETECH DR
SHERIDAN
RD
HILLSIDE RD
SIMPSON STHASTINGS AVEOTTO LN
RIDGEWAY AVEMARCY AVEFORESTVIEW RDREESE AVEBENNETT AVEHOWARD STHARTREY AVECLEVELAND STFOWLER AVECRAIN STPITNER AVEBROWN AVEWASHINGTON STHARTREY AVEBROWN AVEGREY AVEFLORENCE AVEASBURY AVEMONROE STST. MARK'S CTRIDGE AVEELMWOOD AVESHERMAN AVESHERMAN AVEHAMLIN ST
GAFFIELD PL
SHERMAN PL
GREENWOOD STHINMAN AVESHERMAN AVEHAVEN ST
EUCLIDPARK PL
JUDSON AVE
SOUTH BLVD
LEE STJUDSON AVEMICHIGAN AVESHERIDAN
SQLAKE SHORE BLVDS
H
E
R
IDAN
RD
THAYERST
T
H
A
Y
E
R
C
T
CRAWFORD AVECOLFAX PL
TRINITY CT
HARTZELL ST
NORMANDY PL HURD AVEMcDANIEL AVEWADE CTMARTHA LNHARTZELL ST
PITNER ALYGREENWOOD STMcCORMICK BLVDGREY AVEKEENEY ST
GREENLEAF ST
BRI
D
G
E
ST
PAYNE ST
ISABELLA ST
FLORENCE AVECLEVELAND STDEWEY AVECOLFAX TER
CENTRAL ST
CHANCELLOR
WASHINGTON STRIDGE AVEGARNETT PL
LEONARD PL
BRUMMEL ST
MULFORD STMAPLE AVEELG
I
N
R
D
COLFAX STRIDGE AVERIDGE TER
DAVIS S
T
LIBRARY PL
DARTMOUTH PL
CHICAGO
AVE
KEDZIE ST
MAIN ST
FOREST AVEARTSCIRCLE DR
ARNOLD PLSHERIDAN RDPRINCETON AVEMARCY AVEISABELLA ST
LINCOLN ST
THAYER ST
HAWTHORNE LN
LINCOLN ST
COLFAX STLIVINGSTON
DODGE AVEGROVE ST
HARRISONBROADWAY AVECHANCELLOR ST
FOSTER STJACKSONLIVINGSTON
DOBSON ST
HARVARD TER
SOUTH BLVDRIDGE CTRIDGEAVESIMPSON STBRYANT AVEOAKTON ST
EMERSON ST
MONTICELLO PL
HINMAN AVEKEENEY ST
GREENLEAF ST
MICHIGAN AVEBURNHAM PLPRINCETONWELLINGTON CTC
R
A
W
F
O
R
D
LINCOLNWOOD DRBRUMMEL PLMcCORMICK BLVDMcDANIEL AVEMcDANIEL AVESIMPSON ST
OAKTON ST
MADISON PLLAUREL AVEPIONEER RDPAYNE STELM AVESEWARD STBROWN AVELEE ST GREY AVEGREY AVEDOBSON STDODGE AVESEWARD STDEWEY AVEWESLEY AVEWESLEY AVEELINOR PL
DAVIS STWESLEY E
A
S
T
R
A
I
L
R
O
A
D
A
V
E
LEON PL
NOYES ST
GRANTGIRARD AVESEWARD STELMWOOD AVEREBA PL
NOYES CTGARRISON AVESHERIDAN RD
CALLAN AVEGROVE
S
T
CALLANJUDSON AVELAKESIDE CT
HAMILTON ST
HAYES
CLIFFORD STBERNARD PLTHAYER
PARK PL
CENTRAL PARK AVEGRANT STEWING AVEMcDANIEL AVECENTRAL ST
HARTREY AVEFOWLER AVELELAND AVELYONS ST
BRUMMEL STDEWEY AVEKEENEY STDODGE AVEMAIN STDARROW AVEGRANT ST
P
R
A
I
R
I
E
A
V
E
P
O
P
L
A
R
A
V
E
G
R
E
E
N
B
A
Y
R
D
MULFORD ST ASHLAND AVEKIRK ST
WILDER STEASTWOOD AVEASHLAND AVEASBURY AVEWESLEY AVEASBURY AVEHAMPTON PKYHULL TER
AUSTIN STPRATT CTRIDGE AVEBENSON AVECENTRAL ST
SHERIDAN PL
ROS LY N P L
HOWARD STCUSTER AVEMILBURN ST
SHERIDAN RDFOREST PLCAMPUS DREDGEMERE CTNORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN1200
1800 29002300200019001600400100
200
800
900
1000
1700
2100
2700
2800
500
2100
2700 340030002200160015001000500300300
1100
1200
1300
1800
1900
2300
2900
900 28002500270025007006005002400
1400
1500
1900
2200
2300
2600 350026002400180017001500120011001000800600
2500
2600
300
400
600
800
700
2800 3600230020002200130012001100700200400
1600
200
1000 380033001700900900200500
2000
1300
1600
2500
2400 370026002400210019001400100300100700
1400
1500
2200
100
1100
1700
2000 3200310021001800130014008006004002014 MFT prog.mxd 01/29/14
0 0.5 10.25 Mile
´
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2014 MFT Street Resurfacing Program14-00272-00-RS
City of Evanston Department of Public Works
MFT Resurfacing Locations
138 of 448
For City Council Meeting of February 10, 2014 Item A6
Resolution 9-R-14: Illinois Department of Transportation (IDOT) Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Homayoon Pirooz, P.E., Assistant Director of Public Works
Rajeev Dahal, Senior Project Manager - Traffic
Subject: Resolution 9-R-14 Illinois Department of Transportation (IDOT) Agreement
for Traffic Signal Upgrades
Date: February 10, 2014
Recommended Action:
Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to sign
the standard Illinois Department of Transportation (IDOT) cost participation agreement
for upgrading the traffic signals on the state highways within the City of Evanston.
Funding Source:
Funding for this work will be from the Capital Improvement Plan (CIP) (Account
415937.65515) which has $150,000 budgeted for pedestrian safety improvements.
Summary:
On December 11, 2013, IDOT forwarded a proposal to the City of Evanston for
upgrading the traffic signals on state highways within the corporate boundaries of the
City with Light-Emitting-Diode (LED) modules (locations attached) and pedestrian
countdown signals at the intersections. In its letter to the City, IDOT stated that the LED
upgrade program would require the City of Evanston’s participation in the project cost.
The signed agreement is due at IDOT by February 17, 2014, and without the agreement
the project would be dropped from IDOT’s program. We received the IDOT’s letter after
the City’s 2014 CIP was finalized; therefore this project is not currently included in the
2014 CIP.
It is common for the Cities to pay for up to 5% of the improvement costs on the State
roads within their corporate limits, from their share of the Motor Fuel Tax (MFT)
revenues. With the attached agreement, the IDOT will upgrade the traffic signals on the
State roads in the City of Evanston, including the replacement of incandescent traffic
signal optics with low energy consuming LED lights for lower maintenance and
enhanced visibility.
Memorandum
139 of 448
The City’s share of the project cost is based on proportionate share of approach leg
jurisdiction. The total project cost is estimated at $571,550, of which the City will be
responsible for $25,931.35 or 4.54% of the total project cost.
Attachments:
Resolution 9-R-14
IDOT Agreement
IDOT’s letter of December 11, 2013
140 of 448
1/30/2014
9-R-14
A RESOLUTION
Authorizing the City Manager to Sign a Cost Participation Agreement
with the Illinois Department of Transportation Upgrade Certain Traffic
Signals on Various Evanston Streets
WHEREAS, a goal of the Strategic Plan for the City of Evanston is to
provide safe transportation infrastructure within City confines; and
WHEREAS, in order to facilitate the free flow of traffic and insure safety to
the motoring public, the City of Evanston and the Illinois Department of Transportation
(“IDOT”), are desirous of entering into a cost participation agreement (the “Agreement”),
a copy of which is attached hereto and incorporated herein as Exhibit A, for traffic signal
upgrades and other associated improvements on various streets, which are more fully
outlined in the Agreement, within the City of Evanston; and
WHEREAS, said roadway improvements consist of upgrading traffic
signals with Light-Emitting Diode (LED) modules, Uninterruptible Power Supply (UPS)
and Countdown Pedestrian Signals (CD Ped); and
WHEREAS, in compliance with the terms of the Agreement, it is
necessary for the City Manager to execute the Agreement, appropriating City Motor
Fuel Tax funds in the amount of Twenty-Five Thousand Nine Hundred Thirty-One and
no/100 Dollars ($25,931.35) to share in the cost of the subject improvements; and
WHEREAS, the City Council of the City of Evanston has determined that it
is in the best interests of the City of Evanston to enter into said Agreement with IDOT,
141 of 448
9-R-14
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign and the City Clerk authorized and directed to attest on behalf of the City the cost
participation Agreement between the City of Evanston and IDOT, attached hereto as
Exhibit A and incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as may be determined to be in the
best interests of the City.
SECTION 3: That this Resolution 9-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2014
142 of 448
9-R-14
~3~
EXHIBIT A
Cost Participation Agreement
143 of 448
AGREEMENT
THIS AGREEMENT entered into this ______ day of ___________ A.D., by and between the
STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the
STATE, and the City of Evanston, in Cook County, of the State of Illinois, hereinafter called the
CITY.
WITNESSETH
WHEREAS, the STATE is proposing to upgrade the traffic signals on the state highways with
Light-Emitting-Diode (LED) modules, Uninterruptible Power Supply (UPS) and Countdown
Pedestrian Signals (CD Ped) at the intersections of Central Av at Ashland Av; Central Av at
Crawford Av; Central Av at Green Bay Rd; Central Av at Gross Point Rd; Central Av at Hartey
Av; Central Av at Lincolnwood Dr; Central Av at Asbury Av; Central Av at McDaniel Av;
Crawford Av at Gross Point Rd; Crawford Av at Old Glenview Rd; Dempster St at Asbury Av;
Dempster St at Elmwood Av; Dempster St at Ridge Av Crawford Av at Harrison St/Old Orchard;
Golf Rd at Central Av Park Av; Golf Rd at East Prairie/McDaniel Av; Golf Rd at McCormick Blvd
and Gross Point Rd at Harrison/Old Orchard (to be known as STATE Section 2013-053TS and
Contract No. 60X28-Job No. C-91-051-14). This LED upgrade project will require cost participation
similar to the federal Highway Safety Improvement Program (HSIP). State funds will be used for
90% of the traffic signal upgrade costs with the remaining 10% split based on the proportionate
share of approach leg jurisdiction.
WHEREAS, the CITY is desirous of said improvement in that same will be of immediate
benefit to the CITY, and permanent in nature; and,
WHEREAS, the CITY shares jurisdiction of the following intersections with the STATE at
Central Av at Ashland Av; Central Av at Crawford Av; Central Av at Green Bay Rd; Central Av at
Gross Point Rd; Central Av at Hartey Av; Central Av at Lincolnwood Dr; Central Av at Asbury
Av; Central Av at McDaniel Av; Crawford Av at Gross Point Rd; Crawford Av at Old Glenview
Rd; Dempster St at Asbury Av; Dempster St at Elmwood Av; Dempster St at Ridge Av
Crawford Av at Harrison St/Old Orchard; Golf Rd at Central Av Park Av; Golf Rd at East Prairie/
McDaniel Av; Golf Rd at McCormick Blvd and Gross Point Rd at Harrison/Old Orchard
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the CITY as hereinafter stipulated.
2. The CITY agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the estimated construction costs and
engineering costs of this improvement shall be as follows:
Improvement
Cost
State
Cost
Evanston
Cost
Others
Cost
Central at Ashland Av $24,000.00
(Signal upgrades)
$22,800.00
(90% +5%)
$1,200.00
(5%)
$0
(-%)
Engineering (15%) $3,420.00 $180.00 $0
144 of 448
Improvement
Cost
State
Cost
Evanston
Cost
Others
Cost
Central at Crawford Av $22,000.00
(Signal upgrades)
$20,900.00
(90% +5%)
$1,100.00
(5%)
$0
(-%)
Engineering (15%) $3,135.00 $165.00 $0
Central at Green Bay Rd $30,000.00
(Signal upgrades)
$28,500.00
(90% +5%)
$1,500.00
(5%)
$0
(-%)
Engineering (15%) $4,275.00 $225.00 $0
Central at Gross Point Rd $22,000.00
(Signal upgrades)
$20,900.00
(90% +5%)
$1,100.00
(5%)
$0
(-%)
Engineering (15%) $3,135.00 $165.00 $0
Central at Hartey Av $28,000.00
(Signal upgrades)
$27,076.00
(90% +6.7%)
$924.00
(3.3%)
$0
(-%)
Engineering (15%) $4,061.40 $138.60 $0
Central at Lincolnwood Dr $35,000.00
(Signal upgrades)
$33,250.00
(90% +5%)
$1,750.00
(5%)
$0
(-%)
Engineering (15%) $4,987.50 $262.50 $0
Central Av at Asbury Av $24,000.00
(Signal upgrades)
$22,800.00
(90% +5%)
$1,200.00
(5%)
$0
(-%)
Engineering (15%) $3,420.00 $180.00 $0
Central Av at McDaniel Av $30,000.00
(Signal upgrades)
$28,500.00
(90% +5%)
$1,500.00
(5%)
$0
(-%)
Engineering (15%) $4,275.00 $225.00 $0
Crawford Av at Gross Point
Rd
$22,000.00
(Signal upgrades)
$20,900.00
(90% +5%)
$1,100.00
(5%)
$0
(-%)
Engineering (15%) $3,135.00 $165.00 $0
Crawford Av at Old Glenview
Rd
$32,000.00
(Signal upgrades)
$29,600.00
(90% +2.5%)
$2,400.00
(7.5%)
$0
(-%)
Engineering (15%) $4,440.00 $360.00 $0
Dempster St at Asbury Av $37,000.00
(Signal upgrades)
$35,150.00
(90% +5%)
$1,850.00
(5%)
$0
(-%)
Engineering (15%) $5,272.50 $277.50 $0
Dempster St at Elmwood Av $22,000.00
(Signal upgrades)
$20,900.00
(90% +5%)
$1,100.00
(5%)
$0
(-%)
Engineering (15%) $3,135.00 $165.00 $0
Dempster St at Ridge Av $24,000.00
(Signal upgrades)
$22,800.00
(90% +5%)
$1,200.00
(5%)
$0
(-%)
Engineering (15%) $3,420.00 $180.00 $0
Crawford Av at Harrison St/
Old Orchard
$40,000.00
(Signal upgrades)
$38,000.00
(90% +5%)
$2,000.00
(5%)
$0
(-%)
Engineering (15%) $5,700.00 $300.00 $0
Golf Rd at Central Park Av $35,000.00
(Signal upgrades)
$33,250.00
(90% +5%)
$875.00
(2.5%)
$875.00
(2.5%)
Engineering (15%) $4,987.50 $131.25 $131.25
Golf Rd at East Prairie/
McDaniel Av
$15,000.00
(Signal upgrades)
$14,250.00
(90% +5%)
$375.00
(2.5%)
$375.00
(2.5%)
Engineering (15%) $2,137.50 $56.25 $56.25
145 of 448
Improvement
Cost
State
Cost
Evanston
Cost
Others
Cost
Golf Rd at McCormick Blvd $13,000.00
(Signal upgrades)
$12,675.00
(90% +7.5%)
$325.00
(2.5%)
$0
(-%)
Engineering (15%) $1,901.25 $48.75 $0
Gross Point Rd at Harrison/
Old Orchard
$42,000.00
(Signal upgrades)
$40,950.00
(90% +7.5%)
$1,050.00
(2.5%)
$0
(-%)
Engineering (15%) $6,142.50 $157.50 $0
TOTAL $544,181.15 $25,931.35 $1,437.50
4. It is mutually agreed that the CITY will reimburse the STATE in an amount equal to the CITY'S
share of the actual cost as determined in accordance with Item #3 above. It is mutually agreed
that upon award of the contract for this improvement, the CITY will pay to the Department of
Transportation of the State of Illinois, in a lump sum from any funds allotted to the CITY, an
amount equal to 80% of its obligation incurred under this Agreement, and will pay to the said
Department the remainder of its obligation (including any non-participating costs for FA projects)
in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the current Agreement between the City of Evanston
and the Department of Transportation.
6. The actual traffic signal maintenance will be performed by the STATE with its own forces or
through an ongoing contractual agreement.
7. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
146 of 448
CITY OF EVANSTON
By: ________________________________
CITY MANAGER
Date: _______________________________
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By: _______________________________
By: John Fortmann, P.E.
Title: Deputy Director of Highways,
Region One Engineer
Date: _______________________________
147 of 448
P L A N A P P R O V A L
WHEREAS, in order to facilitate the improvement at the intersections of Central Av at Ashland Av;
Central Av at Crawford Av; Central Av at Green Bay Rd; Central Av at Gross Point Rd; Central
Av at Hartey Av; Central Av at Lincolnwood Dr; Central Av at Asbury Av; Central Av at McDaniel
Av; Crawford Av at Gross Point Rd; Crawford Av at Old Glenview Rd; Dempster St at Asbury
Av; Dempster St at Elmwood Av; Dempster St at Ridge Av Crawford Av at Harrison St/Old
Orchard; Golf Rd at Central Av Park Av; Golf Rd at East Prairie/McDaniel Av; Golf Rd at
McCormick Blvd and Gross Point Rd at Harrison/Old Orchard, CITY OF EVANSTON hereby
approves to that portion of the plans and specifications relative to the City’s financial and
maintenance obligations described herein prior to the STATE’S advertising for the proposed traffic
signal improvements at said intersections above.
APPROVED:
By:
CITY ENGINEER
Date:
ATTEST:
Clerk
SEAL
148 of 448
149 of 448
150 of 448
151 of 448
152 of 448
For City Council meeting of February 10, 2014 Item A7
Ordinance 1-O-14: Title 9 City Code Revisions
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Proposed Amendments and Revisions to Title 9, Chapter 5 “General
Offenses” as “Offenses Against Public Officers” and as Title 9, Chapter 16
“Panhandling and Soliciting”
Date: January 28, 2014
Recommended Action:
Staff submits for review and consideration adoption of Ordinance 1-O-14 provisionally
amending Title 9 to the Evanston City Code. This ordinance was introduced at the
January 27, 2014 City Council meeting.
Title 9, Chapter 5: General Offenses (amendments, revisions and deletions)
Title 9, Chapter 1, Section 13: Offenses Against Public Officers (moved from 9-5-18)
Title 9, Chapter 16: Panhandling and Soliciting ((no changes or edits being made, just
being moved from Section 9-5-25).
Summary:
The entire City Code (except for Title 6) was amended in 2012. However, upon a
further, more detailed review by the Law Department, it is apparent that Title 9, Chapter
5 requires more revisions. The conceptual approach was to clarify language, make it
more reader friendly, and sequence the general offenses in such a way as to improve
understanding and enforcement.
General Changes
Modernizing the Code included removing repetitious, archaic, and sometimes
contradictory language by rewording and eliminating duplicative provisions. Other
stylistic and wording changes were made to clarify text. Lastly, re-numbering certain
Chapters and Sections was necessary where we removed references to previously
deleted/repealed Code provisions. These non-substantive changes are obvious and will
not be summarized in further detail in this report. Where time limits are set forth, we
converted those text areas to text boxes to make it easier to read.
Memorandum
153 of 448
Proposed Substantive Changes
Title 9, Chapter 5: General Offenses
Over the past 4 years, the Law Department heard from dozens of residents regarding
the Code language on noise. These proposed revisions are intended to address some
of these concerns and requests for revision. The regulations on noise and defining
what constitutes a noise violation were completely reworked in revised Section 9-5-1.
First, the revisions propose to significantly strengthen enforcement by adding the
following language:
It shall be unlawful for any person within the City to make, continue or
cause to be made or continued, permit or allow any loud, unnecessary or
unusual noise which either annoys, disturbs, injuries injures or endangers
the comfort, repose, convenience, health, peace or safety of others, within
the limits of the City. This Section shall not be construed to prevent the
enforcement of other applicable ordinances, codes, legislation, or
regulations which prescribe standards other than are provided herein. In
case of a conflict, the provision containing the most restrictive limit applies.
The following acts, among others, are declared to be loud, disturbing and
unnecessary noises in violation of this Section, however, this shall not be
construed to exclude other noises violating this Section. This enumeration
shall not be deemed to be exclusive, namely:
Subsection (G) is the most relevant to residents, and the proposed language improves
the understanding of when a loud noise violates the Code.
Update following the January 27, 2014 AP&W Committee discussion:
Staff sets forth the proposed new language in its entirety, as amended. The prima facie
violation section and time of day provisions were removed. Instead, the language more
clearly identifies the basis for a noise violation which can occur at any time, that disturbs
the peace, quiet and comfort of neighbors, and, that is audible at a distance of 25’ from
the source of the noise. Language was also added in the standards section which
references the frequency and time duration of the noise.
(G) Radios, Audiovisual and Musical Instruments and Devices: Phonographs:
1. Restrictions: The playing, using, operating or permitting to be played, used or
operated, at any time, any radio, musical instrument, television, smart phone,
computer, tablet or other machine or device for the producing or reproducing of
sound that disturbs the peace, quiet and comfort of the neighboring inhabitants
and that is audible at a distance of twenty five feet (25') from the location of such
154 of 448
radio, musical instrument, television, smart phone, computer, tablet or other
machine or device is prohibited.
Standards to be considered in determining whether a violation of this Subsection
exists shall include considering the volume of the noise, the intensity of the noise,
whether the nature of the noise is usual or unusual, the time of day or night the
noise occurs, the frequency and time duration of the noise, and the nature and
zoning of the area within which the noise occurs. The occupant of the property,
room, outdoor area or residential unit, or the agent of the occupant, may be
presumed to have permitted the noise or activity to occur.
2. Permit Required: Any person, group, association, organization, business or other
similar entity desiring to use in an outdoor area any machine or device specified
in this Section for producing or reproducing sound must first obtain a permit for
said use. Application for such permit shall be made to the office of the City
Manager or his/her designee on a form provided by that office. The City Manager
or his/her designee shall provide notice to the ward alderman of any applications.
No permits for any machine or device specified in this Section may be issued for
block parties. Violation of this Section shall subject the unauthorized user to a
fine of not less than fifty dollars ($50.00) nor more than five hundred dollars
($500.00).
3. Any person found guilty of violating this Subsection (G) shall be fined two
hundred dollars ($200.00) for the first offense, three hundred dollars ($300.00)
for a second offense, and seven hundred and fifty dollars ($750.00) for each
subsequent offense.
Sections were resequenced to categorize and apply to 2 main groups of offenses:
“Quality of life”:
9-5-2 Disturbing the Peace
Staff proposes new language responsive to Aldermanic requests, which
address issues regarding excessive noise and disturbances in “party”
situations affecting the neighborhood as a whole
9-5-3 Disorderly Conduct
9-5-4 Nuisance Premises
9-5-5 Alcoholic Beverages (the open alcohol violations)
9-5-6 Alcohol; Under 21
For this Section, staff proposes the deletion of the “presence restriction”
regarding passive presence by persons under 19 in locations where alcohol is
being consumed. The current “presence restriction” language is confusing
and contradicts Section 3-4-13 of the Code which is the City’s Social Host
ordinance that prohibits a parent/guardian/adult occupant to permit under-18
alcohol consumption. Violations of 3-4-13 can be adjudicated in the
Administrative Adjudication Division and are subject to fines between $500.00
155 of 448
to $1,000.00 for an offense. Offenses charged to violators between 19-21
can be adjudicated in the Second District pursuant to 735 ILCS 5/6-16.
All drinking and consumption of alcohol by persons under 21 continues to be
prohibited, and violations can be prosecuted in the Administrative
Adjudication Division.
9-5-7 Public Nudity
9-5-8 Criminal Damage
9-5-9 Trespass
9-5-10 Reckless Conduct
9-5-11 Assault and Battery
“Miscellaneous”:
9-5-12 Motorboats
9-5-13 Obstructing Intersections
9-5-14 Disturbing Religious Worship
9-5-15 Publications Inciting Riots
9-5-16 Abandoned Refrigerators
9-5-17 Objects on Windowsills
9-5-18 Spray Paint
9-5-19 Gambling (A few subsections (Frequenting Gambling Establishments,
Gambling Devices, etc.) were deleted)
9-5-20 Burglar Tools
In Title 9, Chapter 5, Section 8 – “Criminal Damage”, and in Title 9, Chapter 5, Section
19 – “Gambling” the fines were increased to $500. The entire revised section on
gambling was intended to significantly reduce outmoded or confusing language.
In addition Sections regarding “Model Airplanes”, “Spitting on Sidewalks”, “Theft of
Communications Services…” were deleted. Model Airplane regulations are
technologically outmoded, and Resolution 27-R-13 adopted in early 2013 to place a
moratorium on unregulated drones, expressly permits the use of hobby aircraft. Theft of
Communication Services is not necessary as franchisees in the City can deal with these
issues.
Staff proposes deletion of the offense for Spitting on Sidewalks.
Title 9, Chapter 1, Section 13: Offenses Against Public Officers
Title 9, Chapter 5, Section 18 was renamed and moved to Title 9, Chapter 1, Section 13
“Offenses Against Public Officers.” This was done so that it could be included with the
other Police Department code sections.
156 of 448
Title 9, Chapter 16: Panhandling & Solicitation
Title 9, Chapter 5, Section 25 – “Panhandling and Soliciting” was renamed and moved
Title 9, Chapter 16 (which is currently a reserved, empty Code section). The text from
this section was revised in early 2013 regarding solicitation regulations, and no new
substantive changes are proposed in this revision.
-------------------------------------------------------------------------------------
Attachment:
Ordinance 1-O-14
157 of 448
1/28/14
12/12/13
11/13/13
1-O-14
AN ORDINANCE
Amending and Revising City Code Title 9, Chapter 5,
“General Offenses” and Renumbering Certain Sections as Title 9,
Chapter 1, Section 13 “Offenses Against Public Officers” and as Title
9, Chapter 16 “Panhandling and Soliciting”
WHEREAS, the City Evanston may regulate against nuisances and public
offenses under the Illinois Municipal Code, and as a home rule entity, legislate to protect
the health, welfare and safety of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule units be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, pursuant to 65 ILCS 5/1-2-1, the City may make all rules and
regulations to carry into effect the powers granted to the City, such broad and general
grant of authority complementing the City’s home rule powers; and
WHEREAS, pursuant to 65 ILCS 5/11-5-10, the City is granted specific authority
to regulate sound devices; and
WHEREAS, excessive noise endangers physical and emotional health and well-
being, interferes with legitimate business and recreational activities, creates public
nuisances, and in other respects reduces the quality of our environment; and
158 of 448
2
WHEREAS, at meetings held in compliance with the provisions of the Illinois
Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance,
heard public comment, made findings; and
WHEREAS, it is well-settled law in Illinois that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
WHEREAS, these revisions to the General Offenses Chapter in the City Code
are intended to clarify language, ensure easier enforcement, and reflect current
technologies;
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Title 9, Chapter 5, of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to read as follows:
9-5-1 9-5-20. NOISES PROHIBITED NOISE.
It shall be unlawful for any person within the City to make, continue or cause to be made
or continued, permit or allow any loud, unnecessary or unusual noise which either
annoys, disturbs, injuries injures or endangers the comfort, repose, convenience,
health, peace or safety of others, within the limits of the City. Noises in violation of this
Section are public nuisances. This Section shall not be construed to prevent the
enforcement of other applicable ordinances, codes, legislation, or regulations which
prescribe standards other than are provided herein. In case of a conflict, the provision
containing the most restrictive limit applies.
The following acts, among others, are declared to be loud, disturbing and unnecessary
noises in violation of this Section, however, this shall not be construed to exclude other
noises violating this Section. This enumeration shall not be deemed to be exclusive,
namely:
(A) Vehicles and Vehicular Noise:
159 of 448
3
1. Engine Exhausts: The discharge into the open air within the City of the exhaust of
any steam engine, gasoline engine, stationary internal combustion engine, or
other kind or type of engine, motorboat, or motor vehicle, except through a muffler
or other device which will effectively prevent loud or explosive noises therefrom.
2. Defect In Vehicle Or Load: The use within the City of any wagon, cart, automobile,
truck, motorcycle, or other vehicle, so out of repair or loaded in such manner or
with material of such nature as to create creating loud or and unnecessary
grating, grinding, rattling or other noises.
3. Loading, Unloading; Opening Boxes: The creation within the City of loud and
excessive noise in connection with loading or unloading of any vehicle, or the
opening or destruction of bales, boxes, crates, or containers, or the like, without
exercising reasonable care to limit and confine the such noise and to confine the
same.
4. Vehicular Noise: Vehicle Alarms: The use of a continuous, audible signal device
which acts as a vehicle burglar alarm, when such device is not limited in
operation to four (4) minutes after activation, and is capable of further activation
without being reset to become active again.
a. 5. Horns, Signaling Devices: The sounding of any horn or signaling device on any
automobile, motorcycle, or other vehicle on any street or public place of the City,
except as a danger warning; the creation by means of any such signaling device of
the sound of which creates any unreasonably loud or harsh sound; the sounding of
any such device for an unnecessary and unreasonable period of time; the use of
any horn, whistle, or other device operated by engine exhaust; and the use of any
such signaling device when traffic is for any reason stopped held up.
b. 6. Police Authority To Abate Stop Noise: In addition to the general penalty provided
in Section 1-4-1 of this Code, any violation of this Subsection (A) will automatically
give the Evanston Police Department the authority to take reasonable measures to
abate stop the noise or tow the vehicle. to a City vehicle pound, and impose All
towing charges which shall be paid by the registered owner of the vehicle.
c. 7. Owner's Responsibility: Owners who violate this Subsection (A) shall assume
the risk of any damage which may be caused by efforts of the City to abate stop
the noise nuisance.
8. 5. Vehicle Audio Systems:
a. No person shall play, use, operate or permit to be played, used or operated, any
radio, tape recorder, cassette player, or other device for receiving broadcast or
reproducing recorded sound if the device is located in any motor vehicle on a
160 of 448
4
"street", as defined in Section 1-3-2 of this Code, and if the sound generated by the
device is audible to a any person, including, but not limited to, a peace officer, with
normal hearing at a distance of seventy five feet (75') or greater. This Subsection
does not apply to authorized emergency vehicles as defined in Section 9-2-10 of
this Title; nor to persons who are producing noise pursuant to a valid permit, as
required by this and other sections of this Code, which allows noise production
otherwise prohibited by this Subsection.
b. Any person found guilty of violating this Subsection (A)5 shall be fined punished
by a fine of not less than one hundred dollars three hundred dollars ($100.00
$300.00) nor more than five hundred dollars ($500.00) for the first offense, not less
than one hundred fifty dollars ($150.00) nor more than five hundred dollars
($500.00) five hundred dollars ($500.00) for a second offense, committed within
one year of the first offense, and not less than two hundred dollars ($200.00) nor
more than five hundred dollars ($500.00) and seven hundred and fifty dollars
($750.00) for each subsequent offense. committed within one year of the first
offense.
(B) Steam Whistles: The blowing within the limits of the City of any steam whistle
attached to any stationary boiler, except to give notice of the time to begin or stop work;
as a warning of fire, danger, or other emergency, or upon request of proper City
authorities.
(B) (C) Construction, or Repair Of Buildings:
The creation including excavationing, demolition, alteration or repair of any building
within the City, other than between the hours of:
Weekdays 7:00 A.M. and 79:00 P.M.
Saturdays 8:00 A.M. and 5:00 P.M.
except in case of urgent necessity in the interest of public health and safety, and then
only with a permit from the City Manager or his/her designee which permit may be
granted while the emergency continues.
If the City Manager or his/her designee, determines that the public health and safety will
not be impaired by the erection, demolition, alteration or repair of any building, or the
excavation of streets and highways between the hours of:
Weekdays 79:00 P.M. and 7:00 A.M.
Saturdays Before 8:00 A.M. and after 5:00 P.M.
and if it shall further be determined that loss or inconvenience would result to any party
in interest, said official may grant permission for such work to be done between the
hours of:
161 of 448
5
Weekdays 6:00 P.M. and 7:00 A.M.
Saturdays, upon request Before 8:00 A.M. and after 5:00 P.M.
Sandblasting, jackhammering, or similar noise producing activities are prohibited
between the hours of:
Weekdays 6:00 P.M. and 7:00 A.M.
Friday night to Saturday morning, unless
special permission is granted by the City
Manager or his/her designee.
6:00 P.M. and 8:00 A.M.
Saturday night to Monday morning, unless
special permission is granted by the City
Manager or his/her designee.
5:00 P.M. and 7:00 A.M.
In addition, any other construction noise which exceeds a decibel level of eighty (80)
(measured from the property line from which the noise is emanating) is prohibited
between the hours of:
Weekdays 6:00 P.M. and 7:00 A.M.
Friday night to Saturday morning, unless
special permission is granted by the City
Manager or his/her designee
6:00 P.M. and 8:00 A.M.
Saturday night to Monday morning, unless
special permission is granted by the City
Manager or his/her designee
5:00 P.M. and 7:00 A.M.
A business or operation subject to this Subsection shall cooperate with requests by the
City to investigate sound levels produced by any work or equipment related to the work.
Construction, Repair Of Buildings: The creation (including excavating), demolition,
alteration or repair of any building within the City, other than between the hours of seven
o'clock (7:00) A.M. and nine o'clock (9:00) P.M. on weekdays, and eight o'clock (8:00)
A.M. and five o'clock (5:00) P.M. on Saturdays, except in case of urgent necessity in the
interest of public health and safety, and then only with a permit from the City Manager
or his/her designee which permit may be granted while the emergency continues. If the
City Manager or his/her designee, determines that the public health and safety will not
be impaired by the erection, demolition, alteration or repair of any building, or the
excavation of streets and highways between the hours of nine o'clock (9:00) P.M. and
seven o'clock (7:00) A.M. on weekdays and before eight o'clock (8:00) A.M. and after
five o'clock (5:00) P.M. on Saturdays, and if it shall further be determined that loss or
inconvenience would result to any party in interest, said official may grant permission for
such work to be done between the hours of nine o'clock (9:00) P.M. and seven o'clock
(7:00) A.M. on weekdays, and before eight o'clock (8:00) A.M. and after five o'clock
(5:00) P.M. on Saturdays upon request. Sandblasting, jackhammering, or similar noise
producing activities are prohibited between six o'clock (6:00) P.M. and seven o'clock
(7:00) A.M. weekdays, between six o'clock (6:00) P.M. Friday and eight o'clock (8:00)
162 of 448
6
A.M. Saturday, and between five o'clock (5:00) P.M. Saturday and seven o'clock (7:00)
A.M. Monday unless special permission is granted by the City Manager or his/her
designee. In addition, any other construction noise which exceeds a decibel level of
eighty (80) (measured from the property line from which the noise is emanating) is
prohibited between six o'clock (6:00) P.M. and seven o'clock (7:00) A.M. weekdays,
between six o'clock (6:00) P.M. Friday and eight o'clock (8:00) A.M. Saturday, and
between five o'clock (5:00) P.M. Saturday and seven o'clock (7:00) A.M. Monday unless
special permission is granted by the City Manager or his/her designee.
(C) (D) Drums; and Hammers; Blowers:
1. Drums: The use within the City of any drum or other instrument or device
creating noise for the purpose of toattracting attention, by the creation of noise,
to any place of business or entertainment or place of public assembly.
2. Pile Drivers, Hammers: The operation within the City between the hours of seven
nine o'clock (79:00) P.M. and seven o'clock (7:00) A.M. of any pile driver, steam
shovel, pneumatic hammer, derrick, steam or electric hoist, or other appliance.,
the use of which is attended by loud or unusual noises.
(D) 3. Blowers: The operation within the City of any noise creating blower or power fan
or any internal combustion engine, the operation of which causes noise due to the
explosion of operating gases or fluids, unless the noise from such blower or fan is
muffled and such engine is equipped with a muffler device to deaden such noise.
(E) 4. Leaf Blowers:
The use of any backpack mounted or handheld gasoline powered leaf blower type of
machine at any time between May 15 and September 30, and between December 15
and March 30 of each year and at other times of the year between the hours of:
Weekdays 9:00 P.M. and 7:00 A.M.
Weekends 5:00 P.M. and 9:00 A.M.
nine o'clock (9:00) P.M. and seven o'clock (7:00) A.M. on weekdays, five o'clock (5:00)
P.M. and nine o'clock (9:00) A.M. on Saturdays and Sundays. On Sundays a permit
from the City Manager or his/her designee is required for commercial use only. Any
person who violates this Subsection (E) (D)4 shall be fined not less than seventy five
dollars ($75.00).one hundred dollars ($100.00).
(E) Factories, Machinery: The operation within the City of any factory within two
hundred feet (200') of any residence wherein is used machinery or other apparatus
which cause loud or unusual noises, without exercising reasonable care to limit such
noise and to confine the same.
(F) Loudspeakers, Amplifiers, Paging Systems:
163 of 448
7
1. Use For Advertising: The playing, using, operating or permitting to be played,
used or operated any radio receiving set, musical instrument, phonograph,
loudspeaker, sound amplifier, or other machine or device for the producing or
reproducing of sound which is broadcast upon the public streets of the City for
the purpose of commercial advertising or of attracting the attention of the public
to any building or structure, except when a permit has been first procured from is
issued by the City Manager or his/her designee.
2. Location Within One Hundred Fifty Feet Of Residentially Zoned Property: The
operating of, or permitting to be operated, any receiving radio set, phonograph,
loudspeaker, sound amplifier, paging system or other machine or device for the
production or reproduction of sounds in such a manner that causes distinct and
loudly audible noises are emitted upon or proximate to a public way, which public
way is within one hundred fifty feet (150') of property used for residential
purposes.
3. Restrictions Upon Hours Of /Permitted Use: No machine or device specified in
Subsection (F)1 or (F)2 of this Section shall be operated between the hours of:
Sunday evening through Friday morning 10:00 P.M. and 7:00 A.M.
Friday evening through Sunday morning,
and on those evenings preceding national
holidays and legal school holidays
enumerated in 105 ILCS 5/24-2
11:00 P.M. and 7:00 A.M.
ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. from Sunday evening
through Friday morning, and between eleven o'clock (11:00) P.M. and seven
o'clock (7:00) A.M. from Friday evening through Sunday morning and on those
evenings preceding national holidays and legal school holidays enumerated in
105 ILCS 5/24-2, in such a manner as to be plainly audible at a distance of fifty
feet (50') from the location of such set, instrument or device.
(G) Radios, Audiovisual and Musical Instruments and Devices: Phonographs:
1. Restrictions: The playing, using, operating or permitting to be played, used or
operated, at any time, any radio, musical instrument, television, smart phone,
computer, tablet or other machine or device for the producing or reproducing of
sound that disturbs the peace, quiet and comfort of the neighboring inhabitants
and that is audible at a distance of twenty five feet (25') from the location of such
radio, musical instrument, television, smart phone, computer, tablet or other
machine or device is prohibited.
Standards to be considered in determining whether a violation of this Subsection
exists shall include considering the volume of the noise, the intensity of the noise,
whether the nature of the noise is usual or unusual, the time of day or night the
164 of 448
8
noise occurs, the frequency and time duration of the noise, and the nature and
zoning of the area within which the noise occurs. The occupant of the property,
room, outdoor area or residential unit, or the agent of the occupant, may be
presumed to have permitted the noise or activity to occur.
1. Time And Use Restrictions: The playing, using, operating or permitting to be
played, used or operated, any radio receiving set, musical instrument,
phonograph, television, receiving set or other machine or device for the
producing or reproducing of sound in such a manner as to that disturbs the
peace, quiet and comfort of the neighboring inhabitants or with louder volume
than is necessary for the convenient hearing of the persons who are in the room,
chamber, vehicle or outdoor area within the City limits in which or where such
machine or device is played, used or operated. and who are voluntary listeners
thereto. The operation of any such set, instrument, phonograph, machine or
device between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00)
A.M. from Sunday evening through Friday morning, and between eleven o'clock
(11:00) P.M. and seven o'clock (7:00) A.M. from Friday evening through Sunday
morning and on those evenings preceding national holidays and legal school
holidays enumerated in 105 ILCS 5/24-2 in such a manner as to be plainly
audible at a distance of fifty feet (50') from the location of such set, instrument,
device, shall be prima facie evidence of a violation of this Section.
2. Permit Required: Any person, group, association, organization, business or other
similar entity desiring to use in an outdoor area any machine or device specified
in this Section for producing or reproducing sound must first obtain a permit for
said use. Application for such permit shall be made to the office of the City
Manager or his/her designee on a form provided by that office. The City Manager
or his/her designee shall provide notice to the ward alderman of any applications.
No permits for any machine or device specified in this Section may be issued for
block parties. Violation of this Section shall subject the unauthorized user to a
fine of not less than fifty dollars ($50.00) nor more than five hundred dollars
($500.00).
3. Any person found guilty of violating this Subsection (G) shall be fined two
hundred dollars ($200.00) for the first offense, three hundred dollars ($300.00)
for a second offense, and seven hundred and fifty dollars ($750.00) for each
subsequent offense.
(H) Schools, Courts, Churches And Hospitals: The creation within the City of any
excessive noise in the vicinity of any school, institution of learning, church, court or
hospital, while the same is in use, which unreasonably interferes with the workings of
such institution, or which disturbs or unduly annoys patients in the hospital. , provided
conspicuous signs are displayed in the vicinity of any such building indicating that the
same is a school, hospital, court or church.
165 of 448
9
(I) Hawkers, Peddlers: The shouting and crying within the City of peddlers, hawkers and
vendors which disturbs the peace and quiet of the neighborhood.
(J) Yelling, Shouting: Yelling, shouting, hooting, whistling or singing on the public streets
of the City, particularly between the hours of eleven o'clock (11:00) P.M. and seven
o'clock (7:00) A.M. or at any time or place so as to annoy or disturb the peace, quiet,
comfort or repose of persons in any office, or in any dwelling, hotel or other type of
residence or of persons in the vicinity, within the limits of this City.
(I) (K) Animals, Birds: The keeping of any animal or bird shut up or tied up in any yard,
enclosure, stable, house or other place within the City which, by barking, howling,
crying, singing or causing frequent or long continued noise, shall that disturbs the
comfort or repose of persons in the vicinity.
9-5-2 9-5-6. DISTURBING THE PEACE.
No person owning or occupying any building or premises shall use the same, or permit
the use of the same, or rent the same, to be used or which is used for any activity,
business, or employment, or for any purpose of pleasure or recreation, if such use and
activity shall, from its boisterous nature, disturbs or destroy the peace of the
neighborhood in which such building or premises is located. No use or activity shall be
allowed that endangers the health, safety or welfare of the City or its residents. situated,
or be dangerous or detrimental to health.
Standards to be considered in determining whether a violation of this Section exists
shall include considering the volume of the use or activity, the intensity of the use or
activity, whether the nature of the use or activity is usual or unusual, the time of day or
night the use or activity occurs, the frequency and time duration of the noise, and the
nature and zoning of the area within which the use or activity occurs.
Upon a finding of a violation of this Section, any person, or agent of the person, who
owns, manages or rents a property that permits an activity or use that violates this
Section may be liable. Any person found guilty of violating this Section shall be fined
two hundred dollars ($200.00) for the first offense, three hundred dollars ($300.00) for a
second offense, and seven hundred and fifty dollars ($750.00) for each subsequent
offense.
9-5-3. DISORDERLY CONDUCT.
A person commits disorderly conduct when he/she knowingly. :
(A) Does any act in such unreasonable manner as to provoke, make or aid in
making a breach of the peace; or
166 of 448
10
(B) Resists or obstructs the performance by an identifiable one known to be a
police officer of any authorized act within his/her official capacity; or
(C) Assembles with two (2) or more additional persons for the purpose of using
force or violence to disturb the public peace; or
(D) Fails to obey a lawful order of dispersal by an identifiable a person known by
him/her to be a police officer, where three (3) or more persons are committing
acts of disorderly conduct in the immediate vicinity, which acts are likely to cause
substantial harm or serious inconvenience, annoyance or alarm endangering the
health, safety, or welfare of the City or its residents; or
(E) Does any offensive act which creates a clear and present danger of a breach
of the peace or imminent threat of violence.
9-5-4. NUISANCE PREMISES.
(A) Definitions:
ENCOURAGES
OR
PERMITS:
Acquiesces, by failure to prevent or expressly consent to an act.
NUISANCE
PREMISES:
Any "premises", as defined herein, used for any offense, as defined
below, is hereby declared a public nuisance; provided however that no
public nuisance or violation of this Section shall be deemed to exist
unless:
1. The offense for which the premises is used is punishable by
imprisonment for one year or more or the premises is used for two (2)
or more such offenses within any six (6) month period; or
2. In any six (6) month period, the premises is the site of two (2) or
more offenses which are misdemeanors under state or federal law or
a violation of this Code, as amended, including, but not limited to, the
following provisions:
a. Subsection 3-4-3(A)1 of this Code, liquor license required.
b. Section 3-4-11, "Sales To Minors, Certain Persons Restricted;
167 of 448
11
Age Restrictions and Identification Cards", of this Code.
c. Section 3-4-13, "Responsibility Of Parents And Others For
Alcohol Consumption By Minors", of this Code.
d. Section 3-4-14, (liquor) "Age Restrictions; Identification Cards", of
this Code.
d. e. Title 8, Chapter 13, "Marijuana", of this Code.
e. f. Title 8, Chapter 14, "Drug Paraphernalia Control", of this Code.
f. g. Section 9-4-3-2, "Limitation On Number Of Dogs", of this title.
g. h. Section 9-4-14, "Cruelty To Animals", of this title (includes
animal fighting).
h. i. Section 9-4-17, "Dangerous Dogs", of this title.
i. j. Section 9-5-3, "Disorderly Conduct", of this Chapter.
j. k. Section 9-5-2, "Disturbing The Peace", of this Chapter.
l. Section 9-5-19-1, "Gambling House, Establishments, Public
Nuisance", of this Chapter.
m. Section 9-5-8-4, "Gambling Acts", of this Chapter.
m. Subsection 9-5-10(C)1 of this Chapter, alcoholic beverages,
consumption/possession public property (sidewalks and parkways).
168 of 448
12
n. Section 9-5-18-1 9-1-13-1, "Obedience To Police In Public
Places", of this Chapter.
o. Section 9-5-18-4 9-1-13-4, "Resisting Or Interfering With Police",
of this Chapter.
p. Section 9-5-1, "Noises Prohibited", of this Chapter.
q. Section 9-6-1, "Curfew", of this title.
r. Chapter 8, "Weapons", of this title.
s. 720 ILCS 5/11-14, prostitution.
t. 2003 international fire code, Section 107.6 and 202,
overcrowding.
u. 2003 International Property Maintenance Code.
v. Title 6 of this Code, the zoning ordinance.
PREMISES: Any parcel of property or part thereof and the building or structure, if
any, which is situated on the property, and any portion of the public
way that abuts the parcel of property when it is used in conjunction
with the abutting property for the commission of illegal activity.
REASONABLY
BELIEVES:
"Reasonably believes" or "reasonable belief" means that the person
concerned, acting as a reasonable person, believes that the described
facts exist.
(B) Maintaining Nuisance Premises Prohibited:
169 of 448
13
1. Any person who owns, manages, or controls a premises and who encourages
or permits an illegal activity described in Subsection (A) of this Section to occur
or continue on said premises shall be guilty of maintaining a nuisance premises.
2. Any person who owns, manages, or controls any premises and who fails to
implement, within the thirty (30) day period following the notice required in
Subsection (D) of this Section, or within any other period agreed upon by the
person and the City, reasonable and warranted abatement measures identified in
the notice issued pursuant to Subsection (D) of this Section, or such measures
agreed to by the person and the City subsequent to the issuance of said notice,
or other abatement measures which successfully abate the public nuisance on
the premises, shall be liable for maintaining a nuisance premises. No person
shall be found in violation of this Subsection (B)2 unless the City proves, in a
court of competent jurisdiction or in the City's Division of Administrative
Adjudication, by a preponderance of the evidence, that the abatement measures
were necessary reasonable and warranted, and that he/she knowingly failed to
implement them.
3. Each day that a violation of this Section continues shall be considered a
separate and distinct offense.
(B) Order Of Abatement: Whenever the City Manager or his/her designee reasonably
believes that any premises constitutes a public nuisance as described in this Section,
he/she may bring an action to abate the nuisance in a court of competent jurisdiction or
in the City's Division of Administrative Adjudication. The presiding authority shall issue
an order of abatement upon a finding of liability pursuant to this Section. The order of
abatement shall require the respondent to take measures reasonably calculated to
prevent the recurrence of the illegal activity. In ordering these measures, the presiding
authority shall consider the magnitude of the harm caused by the nuisance, the value of
the property, and the extent to which the respondent has taken effective measures to
abate the nuisance or whether the respondent has failed to take effective measures to
abate the nuisance. Those measures may include, but are not limited to, making
improvements to real estate and installing lighting to enhance security, the hiring of
licensed and insured security personnel, the hiring of a receiver, the initiation and
execution of eviction proceedings against tenants engaged in illegal activity, or, at the
request of the City Manager or his/her designee, the assignment or forfeiture to the City
of all of the respondent's rights, title and interest in the real estate. Assignment or
forfeiture of the respondent's rights, title and interest in the real estate shall be
considered as an abatement measure only when the respondent has failed to abate a
nuisance following an order issued pursuant to this Subsection, or has failed to abate a
170 of 448
14
nuisance within thirty (30) days of a notice issued pursuant to Subsection (D) of this
Section, and:
1. A forcible felony as defined in Section 2-8 of the Illinois Criminal Code of 1961,
720 ILCS 5/2-8, as amended, is committed on the premises; or
2. Two (2) or more violations of the Illinois Controlled Substances Act or the
Cannabis Control Act occur on the premises on separate days within a one year
period.
The order of abatement may also authorize the issuance of ex parte administrative
search warrants reasonably calculated to determine whether the nuisance has been
abated or whether the order of the court or hearing officer has been obeyed. Any order
of abatement issued by an Administrative Hearing Officer pursuant to this Section is
subject to enforcement pursuant to Section 11-1-17 of this Code. Actions brought
pursuant to this Section may also be accompanied by the recording of a lis pendens
notice against the property.
(D) Notice Of Violation: Whenever the City Manager or his/her designee reasonably
believes that any premises constitutes a public nuisance as described in this Section
and that the person who owns or controls the premises does not have actual or
constructive knowledge of the illegal activity occurring thereon, he/she shall give written
notice to the person who owns or controls the premises. Such notice shall include, but
not be limited to, stating that a public nuisance exists and identifying reasonable
abatement measures that must be taken within thirty (30) days of the notice. The notice
shall be in writing and may be served in person or sent by certified mail, return receipt
requested. The notice shall provide the recipient a reasonable opportunity to meet with
a representative of the City to discuss the allegations in the notice and the need for
abatement measures. Failure to respond to the notice or failure to implement the
abatement measures requested therein or those subsequently agreed to by the
recipient and the City within the thirty (30) day period following the notice, or within any
period subsequently agreed upon by said parties, constitute a violation of Subsection
(B)2 of this Section. The notice shall not be a prerequisite to the issuance of a citation
for violation of Subsection (B)1 of this Section.
(E) Penalties: Upon a finding of liability pursuant to this Section, in a court of competent
jurisdiction or in the City's Division of Administrative Adjudication, by a preponderance
of the evidence, the respondent shall be fined:
1. Not less than three thousand dollars ($3,000.00) and not more than six
thousand dollars ($6,000.00) for any offense on the premises which may be
171 of 448
15
charged as a class X felony by the Criminal Code of 1961, 720 ILCS 5/1 et
seq., as amended (hereinafter, "Criminal Code");
2. Not less than one thousand five hundred dollars ($1,500.00) and not more
than three thousand dollars ($3,000.00) for any offense on the premises
which may be charged as a class 1 felony by the Criminal Code;
3. Not less than seven hundred dollars ($700.00) and not more than one
thousand four hundred dollars ($1,400.00) for any offense on the premises
which may be charged as a class 2 felony by the Criminal Code;
4. Not less than five hundred dollars ($500.00) and not more than one thousand
dollars ($1,000.00) for any offense on the premises which may be charged as
a class 3 felony by the criminal code;
5. Not less than three hundred dollars ($300.00) and not more than one
thousand dollars ($1,000.00) for any offense on the premises which may be
charged as a class 4 felony by the criminal code; and
6. Not less than two hundred dollars ($200.00) and not more than one thousand
dollars ($1,000.00) for all offenses on the premises not otherwise specified.
(F) Evictions: No person evicted due to a notice of violation or nuisance abatement
order issued or agreed to, pursuant to the terms of this Section, shall be eligible to
receive City funded relocation assistance.
(G) Disposition Of Property: Any property assigned or forfeited to the City pursuant to
this Section may be disposed of as authorized by the City Council.
(H) Severability: If any provision of this Section or the application thereof to any person
or circumstance is held invalid, the invalidity does not affect other provisions or
applications of this Section which can be given effect without the invalid provisions or
applications thereof.
9-5-105. ALCOHOLIC BEVERAGES; CONSUMPTION/POSSESSION PUBLIC
PROPERTY.
Except as otherwise provided below, no person shall within the corporate limits of the
City:
172 of 448
16
(A) Transport: Transport any alcoholic beverage within the passenger area of any
motor vehicle except in the original container and with the seal unbroken. This
subsection does not apply to wine removed from a licensed premises pursuant to
subsection 3-4-19 of this Code.
(B) Consumption In Vehicles: Consume or have on his/her person open containers
of alcoholic beverages in or on any part of any motor vehicle.
(C) Consumption In Public:
1. Consume or have on his/her person or in or about personal property open
containers of alcoholic beverages in public buildings, parks, beaches,
highways, streets, alleys, sidewalks, parkways and public parking lots.
Notwithstanding any of the foregoing, service of alcoholic beverages at a
sidewalk cafe authorized for such service pursuant to Subsection 7-2-6(D) of
this Code and possession and consumption of alcoholic beverages by
patrons at such cafes shall be permitted.
2. Have on his/her person or in or about personal property containers of
alcoholic beverages in public buildings, parks, or beaches.
3. Consume or have on his/her person or in or about personal property
containers of alcoholic beverages on the Peter N. Jans Community Golf
Course. This Section shall not be construed to prohibit the consumption or
possession of alcoholic beverages within an area bounded by the north wall
and the east wall of the American Legion building at 1030 Central Street and
by the intersection of a line one hundred feet (100') west of the American
Legion building and a line one hundred feet (100') south of said building,
provided that appropriate State and City liquor licenses are in effect for the
American Legion building premises. Within sixty (60) days of the passage of
this Subsection (C)3, the golf course will post signage advising of the
boundaries within which possession and consumption of alcoholic beverages
are permitted. Posting and maintenance of said signs are the responsibility of
the golf course.
(D) Violation: Any person found violating any of the provisions of this Section shall be
fined not less than five hundred dollars ($500.00), nor more than one thousand dollars
($1,000.00) for each offense. It shall not be a defense to any citation written for any
violation of any provision of this Section that the containers of alcoholic beverages were
empty at the time the citation was issued.
173 of 448
17
This Section shall not be construed to prohibit the possession or consumption of
alcoholic beverages within public buildings, on streets, alleys, sidewalks, parkways and
public parking lots in conjunction with an authorized event where such event and use of
said alcoholic beverages has been disclosed in writing to and authorized by the City
Manager or his/her designee.
9-5-10-3 Pedestrians (E) Persons Intoxicated by Alcohol or Drugs: Any person who is
intoxicated by alcohol or drugs who poses a hazard to themself or others shall not walk
or be upon any public right of way. A pedestrian who is under the influence of alcohol
or any drug to a degree which renders himself/herself a hazard shall not walk or be
upon any public right-of-way.
9-5-6 9-5-10-1. PURCHASE, POSSESSION, OR ACCEPTANCE OF GIFT BY
PERSONS LESS THAN 21 YEARS OF AGE; CONSUMPTION BY PERSONS LESS
THAN 21 YEARS OF AGE.
Except as otherwise provided below, no person less than twenty-one (21) years of age
shall within the corporate limits of the City:
(A) Purchase Or Possession Of Alcoholic Liquor: Purchase or attempt to purchase
alcoholic liquor, accept a gift of alcoholic liquor or have alcoholic liquor in his/her
possession.
(B) Consumption: Consume alcoholic liquor.
9-5-10-2. PRESENCE RESTRICTION.
Presence Restriction: It shall be unlawful for any person under the age of nineteen (19)
to be or to remain in any room, apartment, house, place or vehicle which is not licensed
for the sale of alcoholic liquor, when such person knows alcoholic liquor is being
consumed by persons under the age of nineteen (19) therein, except as otherwise
provided in this Chapter; provided however, a person shall not be in violation of this
Subsection where the room, apartment or house is that person's actual place of
domicile, unless that person permits the use of the room, apartment or house when
such person knows or in the exercise of ordinary care should know of a substantial
probability that such place is or will be used by persons under the age of nineteen (19)
for the consumption or possession of alcoholic liquor.
(C) Exception: The possession and dispensing, or consumption of alcoholic liquor by a
person less than twenty-one (21) years of age in the performance of a religious service
174 of 448
18
or ceremony, or under the direct supervision and approval of the parents or parent of
such underage person in the privacy of a home is not prohibited.
9-5-7 9-5-11. PUBLIC NUDITY; URINATING OR DEFECATING IN PUBLIC.
(A) It shall be unlawful for any person to appear in a public place in a state of nudity or
to make any indecent exposure of his/her person. For purposes of this Section, nudity
shall be defined as: The showing of the human male or female genitals, pubic areas or
buttocks, or female breast with less than a fully opaque covering of any portion thereof
below the top of the nipple. Women breastfeeding in public are exempt from this
definition.
(B) It shall be unlawful for any person to urinate or defecate:
1. In or on a public street, alley, sidewalk, yard, park, building, structure,
plaza, public or utility right-of-way, or other public place; or
2. In public view
(a) It shall be a defense to prosecution for urinating or defecating
that the person was in a restroom.
9-5-8 9-5-12. CRIMINAL DAMAGE.
(A) Damage Building of Another: It shall be unlawful for any person to cut, injure, mark
or deface any building not his/her own.
(B) Injure City Property: It shall be unlawful for any person to injure in any way any
property of any kind belonging to the City.
(C) Sewers or Drains; Injuring or Breaking Receiving Basins, Manholes: Any person
injuring, breaking or removing any portion of any receiving basin, covering, flag,
manhole, vent or any part of any sewer or drain, shall be fined one five hundred dollars
($100.00 $500.00) for each offense.
(D) Stringing Wires in Trees: Any person stringing wires in the City in such a manner as
to damage or injure any tree standing in any street, park or alley of the City, either by
abrasion caused by contact of such wires with any such tree, or by burning the
branches or trunk of any such tree by electric current conducted by such wires, or by
cutting or climbing into or upon any such tree in putting on or repairing such wires, shall
be fined one five hundred dollars ($100.00 $500.00) for each offense.
175 of 448
19
(E) Vegetables, Trees on Premises of Another: Whoever injures, destroys or carries
away any vegetable, plant, fruit, shrub, tree, flower or other thing which may be planted
or seeded on the private premises of another or who shall permit any dog or animal to
injure or destroy any such vegetable, plant, fruit, shrub, tree, flower or other thing shall
fined one five hundred dollars ($100.00 $500.00) for each offense.
(F) Signs, Gates, Sidewalks and Fences: Any person who carelessly or maliciously
breaks, defaces, carries away, injures or destroys any street sign, sign, gate, sidewalk
or fence in the City shall be fined one five hundred dollars ($100.00 $500.00) for each
offense.
9-5-9 9-5-13. TRESPASS.
Whoever enters upon the land or building or any part thereof of another after receiving,
at any time, immediately prior to such entry, notice from the owner or occupant that
such entrance is forbidden, or remains upon the land or building or any part thereof of
another after receiving notice from the owner or occupant to depart, shall be fined three
one hundred dollars ($100.00 $300.00) for each offense. A person has received notice
from the owner or occupant within the meaning of this Section if he/she has been was
notified personally, either orally or in writing, or if a printed or written notice forbidding
such entry has been conspicuously posted or exhibited at the main any entrance of
such land or building, or the forbidden part thereof.
9-5-10 9-5-14. RECKLESS CONDUCT.
It shall be unlawful for any person to throw or cast any stone or other missile upon or at
any building, railroad car, tree or other public or private property or upon or at any
person in any street, avenue, alley, lane, public place or at enclosed or unenclosed
grounds in the City, or aid or abet in the same. Any person violating this Subsection
shall be fined five hundred dollars ($500.00) for each offense
9-5-11 9-5-1. ASSAULT AND BATTERY.
It shall be unlawful for any person to commit an assault or a battery upon another
person, or to fight in public with another person so as to alarm or endanger other
members of the public.
9-5-12 9-5-16. MOTORBOATS; OPERATION WITHIN CITY.
176 of 448
20
It shall be unlawful for any person to operate or for any owner of any motorboat or
outboard motorboat to permit it to be operated upon the water of Lake Michigan, along
or to the east of that part of the shoreline of the lake, within the limits of the City, or upon
any waterway in the City in such a manner as to disturb or destroy the peace and quiet
of the inhabitants of the City residents. Any person violating this Section shall be guilty
of a violation of this Code and fined one five hundred dollars ($100.00 $500.00) for each
offense.
9-5-13 9-5-17. OBSTRUCTING VIEW AT INTERSECTIONS.
The owner or occupant of every lot or parcel of land adjoining a street, or alley, or
sidewalk intersection in the City upon which any trees, shrubs, bushes or plants are
growing shall trim, prune or cut them to ensure unobstructed same or cause the same
to be trimmed, pruned or cut so as not to obstruct the passage of light from any
streetlight or traffic signal light, and so that the same shall not interfere with nor clear an
obstructed the vision of for persons using the alleys, streets or highways sidewalks. The
existence of any trees, shrubs, bushes or plants on the premises of any owner or
occupant adjoining a street or alley, or sidewalk intersection which shall obstructs the
passage of light from any streetlight or traffic signal light or which shall interferes with or
obstructs the vision at street alley or sidewalk intersections or the intersection of a street
with a public alley is hereby declared to constitute a public nuisance. It shall be unlawful
for any owner or occupant of such premises to fail, neglect or refuse to abate the same
by removing, trimming, cutting or pruning such tree, shrub, bush or plant within five (5)
calendar days after being notified in writing so to do by the City Manager or his/her
designee. Persons who fail to remove correct and abate any such tree, shrub, bush or
plant nuisance after notification to do so shall be fined one hundred dollars ($100.00) for
each offense.
9-5-14 9-5-5. DISTURBING RELIGIOUS WORSHIP.
It shall be unlawful for any person to disturb any congregation or assembly meeting for
religious worship, by making a noise or by rude and indecent behavior or profane
discourse, within or near their place of worship, or so near the same as to disturb the
order and solemnity of the meeting.
9-5-15 MODEL AIRPLANES.
The operation or flying of toy or model airplanes when driven by motor or any other type
of jet or power propulsion is hereby determined and declared to be a nuisance. No
person shall use, operate or fly any toy or model airplane driven by motor, jet or other
form of power propulsion within the City. No person shall permit any lot or tract of land
within the territorial limits of the City to be used for the purpose of operating or flying any
toy or model airplane driven by motor, jet or other power propulsion. Any person
177 of 448
21
violating any of the provisions of this Section shall be punished as provided in Section
1-4-1 of this Code. Any person violating this Section shall be guilty of a violation of this
Code and fined one hundred dollars ($100.00) for each offense.
9-5-15 9-5-7. PUBLICATIONS INCITING RIOTS OR PHYSICAL VIOLENCE.
It shall be unlawful to write, print, manufacture, utter, circulate, distribute or possess with
the intent to utter, circulate or distribute any newspaper, book, magazine, pamphlet,
handbill, circular or other written or printed matter containing libelous, defamatory or
inflammatory statements designed or intended to incite rioting or physical violence
within the City.
9-5-16 9-5-19. ABANDONED REFRIGERATORS, FREEZERS.
It shall be unlawful for any person to permit or allow a discarded or unused refrigerator
or deep freezer or one not in use to remain in any place accessible to children unless
the door was completely removed, unless the latching or locking mechanism on the
door of the same has been was removed, or unless the doors of the same are bolted
and locked in such a manner that it is impossible to open the same by the use of the
hands, or unless the door has been permanently and completely removed from the
refrigerator or deep freezer.
9-5-17 9-5-21. OBJECTS ON WINDOWSILLS.
It shall be unlawful for any person to place or keep on any windowsill, railing or balcony,
top of porch or any other projection from any house or other building in the City, any
flower pot, wooden box, bowl, pitcher or other article or thing whatsoever, unless the
same is securely and firmly fastened or protected so as to render it make impossible for
any such pot, box, bowl, pitcher or other article to fall into the street.
9-5-18 9-5-24. PROHIBITED SALE OR POSSESSION OF SPRAY PAINT CANS
AND/OR MARKERS.
9-5-18-1 9-5-24-1. SALE OF SPRAY PAINT CANS OR MARKERS PROHIBITED.
It shall be unlawful for any person operating a retail business in the City to sell paint in
spray cans to any person under the age of eighteen (18) or to sell any marker
containing a fluid which is not water soluble and has a point, brush, applicator or other
writing surface of three-eighths (3/8) of an inch or greater to any person. "Retail" means
sales other than those for the purpose of resale or for use by manufacturers,
contractors, trades, railroads, public service corporations and institutions, or for the
supplying of branch or general establishments from a central depot or store, and shall
not include the sale at retail of secondhand or used goods, wares, or commodities.
178 of 448
22
9-5-18-2 9-5-24-2. POSSESSION OF SPRAY CANS OR MARKERS BY UNDERAGE
PERSONS PROHIBITED.
No person under the age of eighteen (18) shall possess within the City any paint in a
spray can or any marker containing a fluid which is not water soluble and has a point,
brush, applicator or other writing surface of three-eighths (3/8) of an inch or greater.
This prohibition shall not apply to.
(A) A child using paint or a marker while under the immediate supervision of his/her
parent or legal guardian;
(B) A student using paint or a marker while under the immediate supervision of
his/her teacher;
(C) An employee using paint or a marker at the direction and under the supervision
of his/her employer.
9-5-18-3 9-5-24-3. AIDING OR ASSISTING UNDERAGE PERSON IN OBTAINING
PAINT SPRAY CANS OR MARKERS PROHIBITED.
No person shall aid, assist or abet a person under the age of eighteen (18) in obtaining
possession of paint in a spray can or any marker containing a fluid which is not water
soluble and has a point, brush, applicator or other writing surface of three-eighths (3/8)
of an inch or greater. This prohibition shall not apply to.
(A) A parent or legal guardian assisting and supervising his/her own child or ward in
the use of paint or a marker;
(B) A teacher assisting and supervising his/her students in the use of paint or a
marker;
(C) An employer assisting and supervising his/her employee in the use of paint or a
marker.
9-5-18-4 9-5-24-4. POSSESSION OF SPRAY PAINT CANS OR MARKERS WITH
INTENT TO DEFACE PROHIBITED.
(A) It shall be unlawful for any person to possess a spray paint container, liquid paint or
any marker containing a fluid which is not water soluble and has a point, brush,
applicator or other writing surface of three-eighths (3/8) of an inch or greater, or any
etching equipment or etching materials on the property of another or in any public
building or upon any public facility with intent to use the same to deface any building,
179 of 448
23
structure or property. It shall be a defense to an action for violation of this Subsection
that the owner, manager or other person having control of the property, building or
facility consented to the presence of the paint or marker.
(B) It shall be unlawful for any person to possess a spray paint container, liquid paint or
any marker containing a fluid which is not water soluble and has a point, brush,
applicator or other writing surface of three-eighths (3/8) of an inch or greater, or any
etching equipment or etching materials, on the public way with intent to use the same to
deface any building, structure or property.
(C) For purposes of this Section, "etching equipment" and "etching materials" includes
any tool, device, equipment or substance that can be used to make permanent marks
on metal, glass, plastic, concrete or stone.
(D) Any person who violates any provision of this Section shall be fined not less than
five hundred dollars ($500.00) for each offense.
9-5-19 9-5-8. GAMBLING.
9-5-19-1 9-5-8-1. GAMBLING HOUSE, ESTABLISHMENTS; PUBLIC NUISANCE.
(A) Maintaining Gambling Establishments Prohibited: No person shall set up, keep or
maintain, or permit to be set up, kept or maintained, in any house or place within the
corporate limits of the City occupied or controlled by that person:
1. Any instrument, device or thing for the purpose of gambling or with which money,
property or anything representing money or property, or anything of value, shall
in any manner be played for except as provided by the Illinois Lottery Law 20
ILCS 1605/1 et seq., the Illinois Bingo License and Tax Act 230 25/1 et seq., and
the Illinois Charitable Games Act 230 ILCS 30/1 et seq.; or
2. Any book, instrument or device for the purpose of taking, recording or registering
bets or wagers, or for selling pools upon the result of any game, contest of skill or
chance, political nomination, appointment or election.
Any person who violates this 9-5-19-1 shall be fined not less than two five hundred
dollars ($200.00 $500.00) nor more than five hundred dollars ($500.00) for each
offense.
(B) Establishments Declared Public Nuisances: Every house, room, yard, boat, vessel
or other structure or premises kept or used for the purpose of permitting persons to
180 of 448
24
gamble for money, property or anything representing money or property, or anything of
value, within the corporate limits of the City is hereby declared a public nuisance. Any
person who owns, keeps, maintains or conducts or who has interest in owning, keeping,
maintaining, managing or conducting any such place, shall be fined not less than two
hundred dollars ($200.00) nor more than five hundred dollars ($500.00) for each public
nuisance offense. Additionally, nuisance abatement measures may be instituted
pursuant to 9-5-4 of this Code.
9-5-18-2 9-5-8-2. FREQUENTING GAMBLING ESTABLISHMENTS.
Any person who is a frequenter, visitor, inmate, doorkeeper, solicitor, runner, agent,
abettor, or pimp of or for any place kept or used for the purpose of permitting persons to
gamble for money, property or anything representing money or property, or anything of
value, shall be fined not less than two hundred dollars ($200.00) nor exceeding five
hundred dollars ($500.00) for each offense.
9-5-18-3 9-5-8-3. GAMBLING DEVICES.
(A) Bringing Gambling Devices Into City: Any person who brings into the City or has in
his/her possession in the City, for the purpose of gambling, any table, thing or device of
any kind or nature, whereon or with which money, or any other thing of value may in any
manner be played for, shall be fined not less than two hundred dollars ($200.00) nor
more than five hundred dollars ($500.00) for each offense.
(B) Exposing Gambling Devices in Streets: Any person who exposes in any of the
streets or other public places within the corporation limits of the City, any table or device
of any kind whatsoever upon or by which any game of chance or hazard can be played,
or who plays at or upon any such table or device, shall be fined not less than two
hundred dollars ($200.00) nor more than five hundred dollars ($500.00) for each
offense.
9-5-8-4. GAMBLING ACTS.
(C) (A) Dealing, Playing in Gambling Games: Any person who deals, bets, plays for
money or engages in any device or game of chance or hazard, either as banker, dealer
or otherwise, or bets on any game others may be playing for the purpose of gambling,
shall be fined not less than two hundred dollars ($200.00) nor more than five hundred
dollars ($500.00) for each offense.
(B) Playing Games for Money; Betting on Games: Any person shall who plays for
money or other valuable thing any game with cards, dice, checks or billiards, or any
instrument or thing which may be used for the purpose of playing or betting upon, or
181 of 448
25
winning or losing money or anything of value, or who bets on any game he/she or
others may be playing shall be fined not less than two hundred dollars ($200.00) nor
more than five hundred dollars ($500.00) for each offense.
(C) Betting on Horse Races: No person shall trot or race any horse on a stake or bet,
or wager money or other valuable thing upon a trotting match or horse race, within the
corporate limits of the City.
All betting, wagering, speculating, pool selling or bookmaking upon any horse race, or
the result thereof, and all gambling and every game of chance of any nature
whatsoever, within to or upon any and all race tracks and race courses, or in any
building within any race track or race course within the City is hereby prohibited. Any
person who violates this Subsection 9-8-5-4(C) shall be fined not less than two hundred
dollars ($200.00) nor more than five hundred dollars ($500.00) for each offense.
9-5-19-5 9-5-8-5. ADVERTISING OF BETS.
(A) (D) General: Any person who exhibits, distributes, inserts, or causes to be
inserted, or prints or publishes, or causes to be printed, or published, in any newspaper
or other publication printed, published or circulated in the City, any notice,
advertisement or mention notice, giving or purporting to give information or where or
with whom bets or wagers may be made or placed, or where or by whom pools are sold,
upon the result of any trial or test of skill, speed or power of endurance of man or beast,
or upon the result of any political nomination, appointment or election, shall be fined not
less than two hundred dollars ($200.00) nor more than five hundred dollars ($500.00)
for each offense.
(B) Circulation of Betting Advertisements: Any person who displays, exhibits or
distributes or causes to be distributed, any circular, blank, handbill, pamphlet or other
thing containing any notice, advertisement or mention giving or purporting to give
information where or with whom best or wagers may be made or placed, or where or by
whom pools are sold, upon the result of any trial or test of skill, speed or power of
endurance of man or beast, or upon the result of any political nomination, appointment
or election, shall be fined not less than two hundred dollars ($200.00) nor more than five
hundred ($500.00) dollars for each offense.
9-5-8-9. VIDEO GAMING PROHIBITED.
182 of 448
26
(E) Video gaming, as defined in the Video Gaming Act, 230 ILCS 10/1 et seq., as
amended, is hereby expressly prohibited within the corporate limits of the City of
Evanston. The maintenance of a "video gaming terminal," as defined in the Video
Gaming Act, 230 ILCS 40/5, is prohibited and any such gaming terminal shall be
immediately removed by the owner or operator from the public place or fraternal or
veterans' establishment in which it is located.
9-5-20 9-5-2. BURGLAR'S TOOLS.
It shall be unlawful for any person to have in his/her possession any nippers of the
description known as "burglar's nippers", "picklock", "skeleton key" to be used with a bit,
jimmy or other burglar's instruments or tools of whatsoever kind or description, unless it
be shown that such possession is innocent or for a lawful purpose.
9-5-8-6. LOTTERIES OR "POLICY" GAMES.
No person shall:
(A) Keep, manage, maintain or aid in keeping, managing or maintaining, any lottery
or thing whatsoever for the drawing or disposing of any valuable thing by chance; or,
(B) Have in his/her possession knowingly, any writing, paper or document
representing a chance, share or interest in numbers drawn or to be drawn in the game
commonly called "policy"; or
(C) Have in his/her possession, custody or control any pad, book, paper, writing or
document such as is commonly used in playing the game called "policy"; or,
(D) Keep, use or maintain any house, room, store or other building, as agent, owner,
keeper, superintendent, lessee, lessor or otherwise, in which the game called "policy" is
played; or,
(E) Aid, assist or abet any other person in carrying on or promoting the game called
"policy".
Any person violating this Section shall be fined not less than two hundred dollars
($200.00) and not more than five hundred dollars ($500.00) for each offense.
9-5-8-7. POLICE POWERS AND DUTIES.
It shall be the duty of all members of the Police Department to give information to the
City Manager or his/her designee of each house or other place within the City wherein
gambling games or devices, or tables or other instruments or things for the purpose of
gambling are or may be set up or maintained. The police officers shall take all lawful
183 of 448
27
means to suppress and prevent the playing at the tables, games or devices, and for this
purpose, when, and as often as any of them shall have reasonable cause to suspect
that any such table, game or device is set up, kept or maintained, he/she shall
immediately make complaint thereof before a judge of the circuit court, or before an
administrative hearing officer, and obtain a warrant authorizing a police officer or police
officers to enter such house or other place or any room within the same, and the police
officer(s) shall thereupon have authority to demand entry therein. Any person who shall
refuse or neglect to open the door or entrance to such house, place or any room within
the same, upon application of any police officer having such warrant, shall forfeit and
pay a fine of not less than two hundred dollars ($200.00) nor more than five hundred
dollars ($500.00) for each offense.
9-5-8-8. SEIZURE AND DESTRUCTION OF GAMBLING DEVICES BY POLICE.
It is hereby made the duty of every member of the Police Department to seize any table,
instrument, device or thing used for the purpose of gambling. All such tables,
instruments, devices or things shall be destroyed upon order of the court. Any person
obstructing or resisting any member of the Police Department in the performance of any
act authorized by this Section shall be subject to a fine of not less than two hundred
dollars ($200.00) nor more than five hundred dollars ($500.00) for each offense.
9-5-22. SPITTING ON SIDEWALKS, PUBLIC PLACES.
It shall be unlawful for any person to spit upon any public walk, upon the floor of any
public conveyance or upon the floor or wall of any theater, hall, assembly room or public
building.
9-5-23. THEFT OF COMMUNICATIONS SERVICES, TAMPERING AND RESELLING
SERVICES.
No person, whether or not a subscriber to a cable communications system franchised
by the City of Evanston, may intentionally or knowingly damage or cause to be
damaged any wire, cable, conduit, equipment or apparatus of any franchisee, or commit
any act with intent to cause such damage, or to tap, tamper with or otherwise connect
any wire or device to a wire, cable, conduit, equipment and apparatus, or
appurtenances of a franchisee with the intent to obtain a signal or impulse from the
cable communications system without authorization from or compensation to the
franchisee. No person shall resell without the expressed written consent of both the
franchisee and the City any cable service program, or signal transmitted by a cable
communications company operating under a franchise issued by the City.
9-5-9. MESSENGER SERVICE TRANSMITTING WAGERS PROHIBITED.
184 of 448
28
No person shall directly or indirectly accept for a fee or any valuable consideration any
thing of value to be wagered or transmitted or delivered for wager to any racetrack or
racecourse enterprise, nor shall the owner, lessee or occupant of any structure or part
thereof knowingly permit any portion of such structure to be used or occupied for such
purpose.
Any person violating any provision of this Section, upon conviction thereof, shall be
[fined] not less than two hundred dollars ($200.00) nor more than five hundred dollars
($500.00) for each offense. A separate offense shall be deemed committed on each day
such violation continues.
9-5-24-5. VIOLATION; PENALTY.
Any person violating sections 9-5-24-1 through 9-5-24-3 of this Chapter shall be fined
not less than two hundred dollars ($200.00) nor more than five hundred dollars
($500.00) for each offense. Every day such violation continues shall constitute a
separate and distinct offense.
SECTION 2: Title 9, Chapter 1, Section 13, of the Evanston City Code of
2012, as amended, is hereby further amended to add the following:
9-1-13 9-5-18. OFFENSES AGAINST PUBLIC OFFICERS.
9-1-13-1 9-5-18-1. OBEDIENCE TO POLICE IN PUBLIC PLACES.
Any person, in or on any public place in the City, who is violating any provision of this
Code or any statute of the state shall immediately cease such violation upon the request
of a police officer. It shall be unlawful for any person to refuse to obey the command or
direction of a police officer to cease violating said Code provision or state statute.
9-1-13-2 9-5-18-2. IMPERSONATING POLICE.
No person, other than a member of the Police Department, or a properly elected official,
shall assume to act as a police officer in any capacity within the City.
Any person not a member of the Police Department, who shall impersonate any of the
members of said department, who shall maliciously or with the intent to deceive, use or
imitate any of the signs, signals or devices adopted and used by said department, or
who shall wear in public the uniform adopted as the police uniform, shall be fined seven
hundred fifty dollars ($750.00) for each offense.
9-1-13-3 9-5-18-3. DUTY TO AID POLICE.
It shall be the duty of all persons in the City, who are physically and intellectually
capable of providing assistance or aid, when called upon by the Chief of Police or any
185 of 448
29
member of the Police Department, to promptly aid or assist him/her in the execution of
his/her police duties. Any able person who shall neglect or refuse to give such aid or
assistance shall be fined seven hundred fifty dollars ($750.00) for each offense.
9-1-13-4 9-5-18-4. RESISTING OR INTERFERING WITH POLICE.
Whoever resists any member of the police force in the discharge of his/her duties, in
any way interferes with or prevents him/her in the discharge of his/her duty, or offers or
in any manner assists any person in the custody of any member of the police force to
escape or attempts to escape from such custody, or attempt to rescue any person in
such custody, shall be fined seven hundred fifty dollars ($750.00) for each offense.
SECTION 3: Title 9, Chapter 16 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised to add the following:
9-16 9-5-25. PANHANDLING AND SOLICITING.
(A) Definitions:
PANHANDLING: An act made in person in or upon any street, public place, park,
premises, or residence in the City, in which a person requests an
immediate donation of money or other gratuity from another person,
and includes, but is not limited to, seeking donations:
1. By verbal or written appeal; or
2. By music, singing, or other street performance; and
3. Where the person to whom the request is made receives an item or
service of little or no monetary value in exchange for a donation,
under circumstances where a reasonable person would understand
that the transaction is in substance a donation.
However, panhandling shall not include passively standing or sitting,
or performing music or song or any other street performance with a
sign or other indication that a donation is being sought, without any
verbal request other than in response to an inquiry by another person.
186 of 448
30
PERSON: A natural person or persons, partnership, firm, corporation, or
organization of any kind.
PREMISES: Any occupied building or structure, including but not limited to all
buildings or structures containing residences, including the
surrounding outdoor property owned or leased by the occupant, or
any separate dwelling unit contained within any occupied building or
structure, of any type.
SOLICITING: An act made in person in or upon any street, public place, park,
premises or residence in the City, in which a person requests or seeks
to obtain:
1. Orders or customers for the purchase of goods, wares,
merchandise, foodstuffs, and/or services, of any kind, character or
description whatever, for any kind of consideration whatever; or
2. Prospective customers for application or purchase of insurance of
any type, kind, or character; or
3. Subscriptions to books, magazines, periodicals, newspapers, and
every other type or kind of publication; or
4. Gifts or contributions of money, clothing, or any other valuable thing
for the support or benefit of any charitable non-profit association,
organization, corporation, or project.
(B) Limitations on Panhandling and Soliciting. It shall be unlawful to engage in an act of
panhandling or soliciting in the City:
1. If the person to whom the panhandling or soliciting request is made is
located in a sidewalk cafe, in a public transportation vehicle, or in a public
transportation facility.
2. If the panhandler or solicitor, or the person to whom the panhandling or
soliciting request is made, is located at any of the following locations: a bus stop;
187 of 448
31
in any public transportation vehicle or public transportation facility; in a vehicle
which is parked or stopped on a public street or alley; in a sidewalk cafe, or
within twenty (20) feet in any direction from an automated teller machine or
entrance to a bank.
3. By going upon any premises and ringing the doorbell upon or near any
door located thereon, or rapping or knocking upon any door, or creating any
sound in any other manner calculated to attract the attention of the occupant(s)
thereof, for the purpose of securing an audience with the occupant(s) thereof and
engaging in soliciting as herein defined, prior to 9:00 a.m. or after 6:00 p.m.
Monday through Saturday, or at any time on a Sunday or on a State or National
Holiday.
4. By going upon any premises and ringing the doorbell upon or near any
door located thereon, or rapping or knocking upon any door, or creating any
sound in any other manner calculated to attract the attention of the occupant(s)
thereof, for the purpose of securing an audience with the occupant(s) thereof and
engaging in panhandling as herein defined, prior to 9:00 a.m. or after 4:00 p.m. of
any weekday, or prior to 9:00 a.m. or after 4:00 p.m. on any Saturday, or at any
time on a Sunday or on a State or National Holiday.
5. By going upon any premises and ringing the doorbell upon or near any
door located thereon, or rapping or knocking upon any door, or creating any
sound in any manner calculated to attract the attention of the occupant(s)
thereof, for the purpose of securing an audience with the occupant(s) thereof and
engaging in panhandling or soliciting, in defiance of a notice posted in
accordance with Subsection (D) of this Section, or in defiance of an oral notice
given by an owner or occupier of the premises that panhandling and soliciting are
not invited.
6. By perpetrating a fraud or misrepresentation of any kind.
7. In a manner that creates a danger or threat of any kind to the public
health, safety, or welfare, or that violates any provision of this Code.
(C) Aggressive Panhandling or Soliciting Prohibited. It shall be unlawful to engage in an
act of panhandling or soliciting in an aggressive manner. A person's manner is
aggressive if the person engages in any of the following actions:
1. Panhandling or soliciting a person who is standing at an automated teller
machine while located within ten (10) feet of that person.
188 of 448
32
2. Panhandling or soliciting a person who is standing at an automated teller
machine while the person is standing at the machine and within fifteen (15)
seconds after the person begins to leave the machine.
3. Repeating a panhandling or soliciting request when the person to whom
the panhandling or soliciting request is made is stationary and has refused an
immediately prior request made at that location. Examples of a person who is
stationary include, but are not limited to:
a. Someone waiting in line, at a bus stop, or for a traffic signal;
b. Someone seated on a public bench or in a car parked or
stopped in a public street or alley; or
c. Someone sitting, standing, or otherwise in or upon a premises
they own or occupy.
4. At any time immediately before, during, or after the panhandling or
soliciting request, touching the person to whom the panhandling or soliciting
request is made without that person's consent.
5. Panhandling or soliciting while blocking the path of the person to whom
the panhandling or soliciting request is made, or blocking the entrance to any
premises, building or vehicle.
6. Following behind, alongside, or ahead of the person to whom the
panhandling or soliciting request is made during or after the panhandling or
soliciting request.
7. Directing profane or abusive language at the person to whom the
panhandling or soliciting request is made at any time immediately before, during,
or after panhandling or soliciting.
8. Immediately before, during, or after panhandling or soliciting, making any
statement other than the panhandling or soliciting request or acting in any other
manner which, in light of the circumstances taken as a whole, e.g., darkness,
would cause a reasonable person to feel harassed, intimidated, or compelled to
contribute.
(D) Notice Prohibiting Panhandling and Soliciting. Any owner or occupant desiring to
prohibit any individual from entering their premises for the purpose of engaging in
189 of 448
33
panhandling or soliciting shall give notice to panhandlers or solicitors by the following
means:
1. Upon or near the main entrance door to such premises a weatherproof
card, approximately three (3) inches by five (5) inches or larger in size, shall be
posted containing the following words: "NO SOLICITORS ALLOWED," "NO
SOLICITING," or a statement substantially similar to the foregoing that
reasonably informs a panhandler or solicitor that the owner or occupant of the
premises refuses invitation to panhandlers and solicitors.
2. The letters of any such card shall be at least one-third (1/3) inch in height.
3. Any such card so exhibited shall constitute sufficient notice to any
panhandler or solicitor of the determination by the owner or occupant of the
premises that panhandling or soliciting on the premises is prohibited.
(E) Duties of Panhandlers and Solicitors. Every panhandler or solicitor shall:
1. Upon going into or upon any premises within the City, examine any notice
provided for in Subsection (D) of this Section, and comply with the statement
contained on the notice.
2. Upon gaining entrance to any premises located within the City, whether
invited or not, immediately and peacefully depart from the premises when
requested to do so by any owner or occupant thereof.
3. Approach a premises only by using the principal approach route thereto,
and attempt to make contact with the occupants thereof only at the main
entrance door for such premises.
(F) Penalty. Each act of panhandling or soliciting in violation of this Section shall
constitute a public nuisance and a separate violation of this Code and is punishable by
a fine or community service.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
190 of 448
34
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: That this Ordinance 1-O-14 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
_________________________, 2014
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
191 of 448
For A&PW Committee meeting of February 10, 2014 Item APW2
DRAFT Ordinance 23-O-14: City Code Addition Regulating Donation Boxes
For Discussion
To: Members of the Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Mario Treto, Jr., Assistant City Attorney
Subject: The Addition of Chapter 31 to Title 3 of the Evanston City Code
Regulating Donation Boxes
Date: February 4, 2014
Recommended Action:
Staff submits for discussion the addition of reasonable requirements to the City Code,
which would regulate the placement and appearance of donation boxes within the City
of Evanston.
Funding Source:
n/a
Summary:
The City of Evanston (“City”) currently does not regulate the placement and appearance
of donation boxes within city limits. Various neighboring municipalities have
implemented requirements that regulate the placement and appearance of clothing
donation boxes. The primary purposes for such requirements are to ensure safety with
respect to motorist sightlines, maintain the desirable appearance of the city, as well as
prevent any general inconveniences to the general public.
The recommended ordinance imposes restrictions as to the locations in which donation
boxes can be placed in order to promote public safety, particularly for motorists whose
sightlines may be impaired with clothing donation box placement. Entities interested in
placing a clothing donation box must obtain a license from the City of Evanston for a
fee; not-for-profits located in Evanston must still obtain such license but are exempt
from paying the license fee. Additionally, the proposed ordinance requires that donation
boxes be kept in good condition so as to maintain the desirable appearance of the City
of Evanston.
The requirements in the proposed ordinance take into account current case law related
to appropriate limitations imposed on clothing donation box permitting. There are two
main potential constitutional issues raised in federal courts regarding donation box
requirements: (1) necessitating a certain percentage of donation box proceeds to be
spent on charitable activities; and (2) permitting only 501(c)(3) designated entities and
Memorandum
192 of 448
schools to obtain licenses for donation boxes. The proposed ordinance avoids these
potential constitutional issues by (1) not having a percentage of donation proceeds
requirement go to charitable activities; and (2) allowing both for-profit and not-for-profit
entities to obtain clothing donation box permits.
-------------------------------------------------------------------------------------
Attachment:
DRAFT Ordinance 23-O-14 Adding Chapter 31 to Title 3 of the Evanston City Code
Regulating Donation Boxes
193 of 448
1/31/2014
23-O-14
AN ORDINANCE
Adding Chapter 31 to Title 3 of the Evanston City Code
Regulating Donation Boxes
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970
states that, generally, “a home rule unit may exercise any power and perform any
function pertaining to its government and affairs including, but not limited to, the
power… to license”; and
WHEREAS, the City regulates the use of the streets and other municipal
property pursuant to 65 ILCS 5/11-80-2; and
WHEREAS, the City regulates crosswalks pursuant to the provisions of
65 ILCS 5/11-80-11; and
WHEREAS, the City regulates sidewalks pursuant to the provisions of 65
ILCS 5/11-80-11; and
WHEREAS, on February 10, 2014 the Administration and Public Works
Committee (“APW”) held a meeting, in compliance with the provisions of the Illinois Open
Meetings Act (5 ILCS 120/1 et seq.), received input from the public, carefully considered
194 of 448
23-O-14
the regulations of clothing donation boxes, determined that there is a compelling
governmental interest in implementing reasonable regulations on the location and
appearance of donation boxes on private property and that such regulations are
essential in the promotion of commerce to maintain the desirable appearance of public
and private property, and recommended adoption thereof by the City Council; and
WHEREAS, during said meeting, APW determined that the location of
donation boxes which cause an inconvenience or danger to persons on public property,
or unsightly donation boxes located therein or on private property are a public nuisance,
and determined that regulating the placement of donation boxes permits the city to
continue to provide for the proper maintenance of public streets and sidewalks; and
WHEREAS, on February 24, 2014, the City Council held meetings in
compliance with the provisions of the Illinois Open Meetings Act, considered the
recommendation of the APW Committee, received additional input from the public, and
adopted said recommendation,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Title 3 of the Evanston City Code of 2012, is hereby
amended to add Chapter 31 as follows:
CHAPTER 31 – DONATION BOXES
3-31-1: DEFINITIONS:
COLLECTION BOX: An unattended container, receptacle, or similar device that is used
~2~
195 of 448
23-O-14
for soliciting and collecting donations of clothing or other salvageable personal property.
This term does not include any unattended collection box located within a building.
RETAIL CENTER: Any concentration of two (2) or more retail stores and/or service
establishments in one or more buildings, or on one or more adjacent lots, under single
ownership or management or multiple ownership on contiguous or adjacent lots with
one or more of the following:
A. Common parking facilities,
B. Common stormwater detention, drainage or storm sewer facilities,
C. Common water distribution facilities,
D. Common sanitary sewer facilities,
E. Nonexclusive ingress or egress from public streets.
3-31-2: LICENSE REQUIRED:
It shall be unlawful for any person, firm or corporation to place a collection box or to
allow to be placed or permit the placement of a collection box on their own property
without first having obtained a license as herein provided.
3-31-3: APPLICATION FOR LICENSE; FEE:
Any person desiring to place a collection box within the City, shall make application for a
license to the City Collector, setting forth in such application the name of the applicant
requesting the license for the donation boxes, the number and locations of the donation
boxes, and the type of merchandise being collected at the donation box. Such license
shall be issued upon payment to the City Collector of the following fees:
Annual Registration Fee Per Applicant $150 per applicant
Additional Fee Per Additional Box $75 per box
~3~
196 of 448
23-O-14
The license fees provided for herein shall be payable in full at the time of issuance of
said license, and any such license shall expire on December 31 next after issuance.
Not-for-profit organizations located in Evanston operating a collection box shall be
exempt from paying the license fee.
3-31-4: REQUIREMENTS AND RESTRICTIONS:
A. Placement of a collection box is permitted only in retail centers, schools,
churches, and buildings owned and operated by not for profit organizations.
B. The collection box owner shall submit written authorization from the property
owner consenting to the placement of a collection box on the subject
property.
C. Collection boxes must display the license sticker on the front of the collection
box.
D. Collection box owners must respond to any and all complaints regarding
collection box maintenance within twenty four (24) hours of receiving
notification Monday through Friday and forty eight (48) hours of receiving
notification Saturday and Sunday.
E. Collection boxes shall not be on any permeable surface.
F. Collection boxes shall not be located in a parking space.
G. Collection boxes shall not be placed within a required front or corner side
yard, or major arterial setback. To the extent feasible, collection boxes shall
be placed in the rear or side of a property so as to be inconspicuous as
viewed from public rights of way.
H. Collection boxes shall not be placed in such a manner as to cause a sight
~4~
197 of 448
23-O-14
obstruction for pedestrians or motorists.
I. Only one collection box shall be permitted per lot or per retail center, school,
church, or not for profit organization property, whichever is more restrictive.
J. Collection boxes shall not exceed six and one-half feet (6.5') in height.
K. Collection boxes shall not possess a footprint exceeding twenty (20) square
feet.
L. Collection boxes shall indicate whether the operator is a for profit or not for
profit organization in two inch (2") type visible from the front of the collection
box.
M. Collection boxes shall contain the following contact information in two inch
(2") type visible from the front of the box: the name, address, e-mail and
phone number of the owner of the collection box.
N. Collection boxes shall be maintained in good condition and appearance with
no structural damage, holes, or visible rust and shall be free of graffiti. All
boxes shall be serviced regularly so as to prevent overflow of collections or
the accumulation of junk, debris or other material.
3-31-5: REVOCATION OF LICENSE:
Any licensee who receives three (3) or more violations of the provisions of this article
will have their license revoked. Any licensee whose license has been revoked may
request a hearing before the Division of Administrative Adjudication to appeal any such
revocation.
3-31-6: PENALTY:
Any person, firm or corporation who violates any of the provisions of this article shall be
~5~
198 of 448
23-O-14
fined two hundred dollars ($200.00) for each offense. A separate offense shall be
deemed committed on each day on which a violation occurs or continues to exist. In
addition, any licensee whose license was revoked or any person who places a
collection box without a license will be required to remove the collection box within forty
eight (48) hours after receiving notice to remove same. The City may remove any box
remaining after said forty eight (48) hour period. In this event, the property owner
wherein the collection box is located shall pay a removal fee of two thousand five
hundred dollars ($2,500.00). The licensee and the property owner on whose property
the collection box is placed are jointly and severally liable for adhering to the provisions
of this article and any fees or penalties associated therewith.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
~6~
199 of 448
23-O-14
Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
~7~
200 of 448
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, February 10, 2014
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 27, 2014
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 24-O-14, Granting a Special Use for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
24-O-14 granting a special use permit for a Type 2 Restaurant, Just Turkey, at 2430
Main Street. The requested special use permit will bring a new small business with
healthy food options to the city and will utilize a currently vacant space in an existing
commercial center. The applicant wishes to open as soon as possible, and the
building permit will be ready before the February 24, 2014 City Council meeting.
Alderman Braithwaite requests suspension of the Rules for Introduction and Acton
on February 10, 2014.
For Introduction and Action
(P2) Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance
25-O-14 granting a special use permit for a Type 2 Restaurant, Asia Express, at
1009 Davis Street. The requested special use permit will bring a new quick-serve
restaurant to the city and will utilize a currently vacant space in the downtown.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
201 of 448
Planning & Development Committee Meeting
Minutes of January 27, 2014 – 7:15 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam,
D. Wilson, M. Wynne
STAFF PRESENT: W. Bobkiewicz, M. Masoncup, M. Muenzer, B. Newman,
C. Plante, C. Ruiz
PRESIDING OFFICIAL: Ald. Wynne
I. DECLARATION OF QUORUM
A quorum being present, Chair Wynne called the meeting to order at 7:25 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF January 13, 2014
Ald. Holmes moved approval of the minutes of the January 13, 2014
P&D meeting, seconded by Ald. Wilson.
The Committee voted unanimously 6-0 to approve the January 13, 2014
minutes. (Ald. Fiske had not yet arrived.)
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 15-O-14 Amending the Zoning Ordinance with Regards
to Distance of Air Conditioning Equipment from Lot Lines
The Plan Commission and City staff recommend adoption of Ordinance 15-O-
14 amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8’ for most property lines, 6’ for interior side yards
when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is
located within 2’ of the principal structure and appropriately screened.
For Introduction
Ald. Wilson moved to recommend introduction of Ordinance 15-O-14,
seconded by Ald. Holmes.
Mark Muenzer, Director of Community Development, explained that staff
initiated this amendment because the ZBA has been receiving several
requests for variations to allow stand-alone HVAC units to be placed between
8’ and 10’ from the property line and that every one of these variations has
been approved except one. Currently, most HVAC units are required to be 10’
from the property line. Staff analyzed that the City’s new code has changed
the ambient noise level to 65 decibels, the decibel level is 65 or under at the 8’
mark and newer HVAC units are about 10 decibels quieter. For side yards, 6’
would be allowed but the unit would have to be screened and buffered. The
required screening also diminishes the noise and addresses the issue of
aesthetics.
DRAFT –
NOT APPROVED
202 of 448
Planning & Development Committee Meeting
Minutes of 1-27-14
Page 2 of 5
At Ald. Grover’s inquiry, Mr. Muenzer said typically they are pertaining to
additions, but sometimes the resident is just adding a unit.
At Ald. Tendam’s inquiry, Mr. Muenzer said that if a resident requests a
variation just because they don’t want the unit in their back yard, the ZBA
takes into account whether there is a compliant location for the unit and may
reject the request for a variation.
The Committee voted by unanimously 6-0 to recommend introduction of
Ordinance 15-O-14.
Ald. Fiske arrived at the meeting.
(P2) Ordinance 3-O-14 Amending the Zoning Ordinance to Create
Business or Vocational School Use and Amend the Definition of
College/University Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-O-
14 amending the Zoning Ordinance to establish a use category for Business
or Vocational Schools with land use regulations as permitted uses in all
Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories.
For Introduction
Ald. Grover moved to recommend introduction of Ordinance 3-O-14,
seconded by Ald. Wilson.
Mr. Muenzer explained that the business and vocational school use had been
treated as an office use in the past. He said a special use request will be
coming before the Committee shortly for a larger vocational school. Mr.
Muenzer said staff researched other communities with ordinances related to
business or vocational schools and they are distinguished from colleges or
universities and are usually regarded as special uses that need to be regulated
because of possible noise. The definition of a college or university is also
redefined in the Ordinance to distinguish them from vocational institutions.
They are special uses in most districts because often times there are other
ramifications to their operations, such as later hours or noise.
At Ald. Fiske’s inquiry, Mr. Muenzer said he would find out whether parking
would be required for these special uses.
At Ald. Holmes’ inquiry, Mr. Muenzer said Pivot Point would be grandfathered.
Ald. Rainey said she was concerned about a special use in any residential
district and said she is not sure it should even be a special use in an R district
and she does not want to subject residents to a hearing/debate about the
disruption in their neighborhoods, and it should be revisited. At Ald. Rainey’s
inquiry, Mr. Muenzer said many of them are for-profit. He explained that the
reasoning for the special use in an R district is that private educational
203 of 448
Planning & Development Committee Meeting
Minutes of 1-27-14
Page 3 of 5
institutions are a special use in R districts and public schools are permitted
uses in R districts. He agreed to revisit it. Ald. Rainey maintained that they
should not be allowed in any residential districts.
At Ald. Rainey’s inquiry, Mr. Muenzer said the new Neighborhood and Land
Use Planner will be reviewing the RP district and submitting an amendment to
the Zoning Ordinance in the next few months.
Ald. Fiske agreed with Ald. Rainey and noted that Kendall College was
morphing into a culinary arts school in an R district and it worked out okay but
she does not imagine there will be another one of that nature. She said
parking could become a problem so she supports keeping it as a special use
to give the neighbors a chance to weigh in on it.
Ald. Rainey moved to amend the Ordinance to state that all business or
vocational schools are special uses and are not allowed in R districts,
seconded by Ald. Grover. Ald. Rainey said that now that the City has an
opportunity to distinguish them from public schools she would like to
make certain they don’t intrude on residential neighborhoods.
Chair Wynne noted that as staff stated, they are akin to an office building with
additional issues including parking. She said she agrees with Ald. Rainey
because even in an R6, which is a fairly dense residential neighborhood, she
cannot imagine where all of the people who attend would park. She said there
are many locations that would work well, but she believes it would degrade the
value of living in an R district. She agreed with Ald. Rainey about engaging
neighbors in a long zoning battle. Ald. Rainey noted that every other zoning
district allows a special use of vocational schools.
The Committee voted unanimously 7-0 to recommend introduction of
Ordinance 3-O-14 as amended.
IV. ITEMS FOR DISCUSSION
(PD1) Disclosure of Landmark Properties and Historic District
Properties
Mr. Muenzer explained that Council had directed staff to find a way to make
sure property owners are aware of the status of their properties as landmarks
or in historical districts and the requirements and advantages of such status.
He and Carlos Ruiz, Senior Planner and Historic Preservation Coordinator,
have met with three members of the Historic Preservation Commission
several times and have determined three levels of action to proceed:
Immediate:
• Currently working with community engagement staff to make historical
status information more visible on the main home page and the
department’s web page
• Currently making residents’ property information easier to research
• Have City Clerk alert purchaser of historical status when purchasing
transfer stamp
204 of 448
Planning & Development Committee Meeting
Minutes of 1-27-14
Page 4 of 5
Intermediate:
• Continue process of obtaining new statements of significance for the
historic districts (will require intern staff support to complete this process)
• Conduct workshops with annual reminders to historic district and landmark
property owners
• Commissioners to attend ward meetings to educate residents
• Engage real estate companies to become aware and provide this
information to their clients
Long term:
• Record all landmark properties (fairly cost prohibitive)
• Currently investigating obtaining grant funding from the Illinois Historic
Preservation Agency (IHPA) to record all subject properties
Gary Shumaker, Chair of the Historic Preservation Commission, reminded the
Committee that about a year ago, at the City Manager’s request, the
Preservation Commission came before the Committee to explain what they
do. Staff and the Commission have met several times and have carefully
considered the process. They are reviewing each property and district and
plan to document every property in every district. The Lake Shore District has
been completed with statements of significance for each property. The goal is
to continue that work. The statements of significance are outdated on some
of the older properties and some of the lesser surveyed properties and they
feel it is important to continue this process. He asked for the Committee’s
support and asked the Council members to invite a Commissioner to their
ward meetings. They want to answer residents’ questions and become a
resource for the City. He said they will reach out to the IHPA again and
continue to secure grants to continue the review process and to record the
deeds. The grant will go a long way to record and identify the properties and
educate the community on the value of their properties.
At Ald. Wilson’s inquiry, Mr. Ruiz clarified that 1,900-2,000 properties are
subject to review, including 250 landmark properties outside the historic
districts. There are approximately 900 designated landmark properties and
the number of properties in local historic districts is approximately 1,200. Ald.
Fiske added that the northeast Evanston area is a national landmark and not
subject to local review.
Ald. Wilson said it is the 1,900 that are subject to review that are not in the
district but are landmarks, that he is concerned about. It is $40 for the first 2
pages and the rest are a couple of dollars for each additional page.
Ald. Grover asked whether there is a way to slowly begin recording the status
on the deed, as properties are sold, of those properties that are of landmark
status but not in a historic district. She said the standard for her will be the
recording on the deed. She said she appreciates the Preservation
Commission’s work and their effort to get notice out. She asked how Council
members could lobby for funds to record the properties. Mr. Muenzer agreed
205 of 448
Planning & Development Committee Meeting
Minutes of 1-27-14
Page 5 of 5
with the idea of beginning the process with the outlying properties.
Ald. Fiske said they should be dealing with the historic lists in their entirety
rather than piecemeal. She said there are landmarks and there are
contributing structures that are important and define the character of the
district, and why an area is important. She said it has been about 15 years
since the City started working on the northeast Evanston district. Part of that
is not local, but only nationally registered and asked whether they come
before the Commission. She said she feels it is important to note if it is
national and requested the number of those properties as well. She asked
Mr. Muenzer to research a Hyde Park case where a resident challenged the
fact that their property’s landmark status was not recorded on the deed or
title. She asked that the Commission make appointments with local real
estate companies and the North Shore Barrington Association of Realtors
(NSBAR) to add zoning designation and landmark status to their purchase
forms.
Ald. Rainey said she does not feel the City is responsible for recording
landmark properties. She suggested requiring that home owners have their
landmark status recorded. Ald. Fiske argued that it is the City who
designated the properties as landmarks and asking the homeowners to bear
the cost of something that was, in most cases, designated before they may
have purchased their home, is unfair.
Ald. Tendam said he feels strongly that the real estate broker is the key. A
broker should know about the property his client is selling or buying and
educate his client about it. He believes contacting NSBAR is a good idea and
that legislation, ultimately, should require that it is on a purchase agreement.
Mr. Muenzer said staff will report back to the Committee.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Grover moved to adjourn, seconded by Ald. Tendam.
The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Bobbie Newman
206 of 448
For City Council meeting of February 10, 2014 Item P1
Ordinance 24-O-14: Special Use for a Type 2 Restaurant, Just Turkey, at 2430 Main Street
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division
Subject: Ordinance 24-O-14, Granting a Special Use for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street
Date: January 30, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 24-
O-14 granting a special use permit for a Type 2 Restaurant, Just Turkey, at 2430 Main
Street. The requested special use permit will bring a new small business with healthy
food options to the City and will utilize a currently vacant space in an existing
commercial center. The applicant has complied with all zoning requirements, and meets
all of the standards for a special use in the C1 Commercial District. The applicant
wishes to open as soon as possible, and the building permit will be ready before the
February 24, 2014 City Council meeting. Alderman Braithwaite requests suspension of
the Rules for Introduction and Acton on February 10, 2014.
Summary
2430 Main Street is located in the C1 Commercial District, on the south side of Main
Street in the Main Street Marketplace commercial strip mall. The proposed location is
immediately behind the new Food 4 Less Gas Station near Wing Stop and Sarpino’s
Pizza. The space was previously occupied by Kelly Nails and is currently vacant. The
applicant proposes to operate Just Turkey, a Type 2 Restaurant that will offer healthy-
alternative fast food turkey meals such as turkey burgers, wraps, salads, and barbeque.
Just Turkey is currently located on Bryn Mawr Avenue in Chicago, but plans to relocate
to Evanston as many customers have requested.
The proposed restaurant space is 1,128 square feet and will feature seating for 18-20
patrons. The applicant expects 30% of the customer base will eat at the restaurant,
40% will carry out, and the remainder will utilize a delivery service that will be contracted
by Just Turkey. The restaurant will operate Monday-Saturday from 11am-11pm, and
Memorandum
207 of 448
from noon-9pm on Sundays. There will be a maximum of four employees per shift.
Deliveries to the restaurant will occur three times per week via the back entrance.
Dumpsters are located behind the building in an area utilized by all of the commercial
tenants. There is ample free parking available for patrons and employees in the strip
mall parking lot.
The applicant does not plan to make any changes to the exterior façade of the building
other than signage. The applicant has agreed to comply with the City’s Litter Collection
and Garbage Pickup Plan. Just Turkey intends to hire locally and prides itself in hiring
low income and diverse workers.
Neighborhood Benefit
This use should not cause a negative cumulative effect on the surrounding
neighborhood. The neighborhood will benefit from having a locally-owned small
business that offers healthy food options to customers at reasonable prices instead of a
vacant commercial space. The restaurant will bring additional customers to the
commercial center who will then patronize the surrounding businesses. City staff is not
aware of any objections from neighboring property owners.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the redevelopment and
utilization of currently vacant spaces within existing commercial corridors. The
Comprehensive General Plan specifically includes:
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Recognize and support the strong role neighborhood
business districts play in Evanston’s economy and its
identity.
A special use for the proposed Just Turkey restaurant will promote the existing
commercial area and benefit the nearby residential area and community as a whole.
Legislative History
January 28, 2014: The ZBA recommended unanimous approval of the special use
permit with the following conditions:
1. Hours of operation are limited to 10am-midnight, seven days a week.
2. Litter Collection and Garbage Pickup Plans.
3. The project must be in substantial compliance of the documents and
testimony on record.
Attachments
Proposed Ordinance 24-O-14
January 28, 2014 ZBA Meeting Minutes
ZBA Findings
208 of 448
Staff memo to the ZBA
ZBA Application Packet – January 28, 2014
Exhibits from ZBA meeting – January 28, 2014
209 of 448
1/29/2014
24-O-14
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 2430 Main Street in the C1 Commercial Zoning District
(“Just Turkey”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 28,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0003, an application filed
by Ginger Maddox, lessee of the property legally described in Exhibit A, attached hereto
and incorporated herein by reference, commonly known as 2430 Main Street (the
“Subject Property”) and located in the C1 Commercial Zoning District, for a Special Use
Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City Code, 2012,
as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Just Turkey,” on the
Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of February 10, 2014, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0003; and
210 of 448
24-O-14
~2~
WHEREAS, at its meeting of February 10, 2014, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV-
0003.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
211 of 448
24-O-14
~3~
C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by this ordinance between 12:00 a.m. and 10:00 a.m. on any day.
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
212 of 448
24-O-14
~4~
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
213 of 448
24-O-14
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOT 3 OF EVANSTON MAIN STREET COMMONS RESUBDIVISION, BEING A
RESUBDIVISION OF PARTS OF LOTS 2 AND 3 OF MAIN STREET COMMONS
SUBDIVISION, AND PART OF LOT 2 OF GENERAL DYNAMICS-EVANSTON
INDUSTRIAL PARK IN THE SOUTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH,
RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
PIN: 10-24-300-062-0000
COMMONLY KNOWN AS: 2430 Main Street, Evanston, Illinois.
214 of 448
DRAFT NOT APPROVED
Page 1 of 3
Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 28, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Mary Beth Berns, Scott Gingold, Beth McLennan,
Violetta Cullen,
Members Absent: Clara Wineberg, Andrew Gallimore
Staff Present: Melissa Klotz, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:08 pm.
Approval of Minutes
The minutes from the December 17, 2013 Zoning Board of Appeals meeting were motioned for
approval by Ms. Cullen with one correction and seconded by Ms. Berns. The motion was
approved 4-0 with one abstention.
New Business
1009 Davis Street ZBA 14ZMJV-0002
Mei Hui Zheng, lessee, applies for a special use permit to establish a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. 1009 Davis Street is located in the D2 Downtown Retail Core
District, which requires a special use permit for a Type 2 Restaurant (Zoning Code Section 6-
11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Ms. Klotz read the case into the record.
Steven Smutny, architect, presented the case:
• Chinese food carryout
• Seating for <10 people
• Adjacent to train
• 1 cashier, 1 cook
• All disposable containers
• OK with Litter/Garbage pickup plan
• Hours are 11 am – 9 pm, 7days per week
• Deliveries 2 times per week via alley (likely box truck)
Chair Rodgers suggested that the range of hours be granted on the condition that employees
use public transportation and not park on the street, noting that there is no parking on site. Ms.
Wineberg suggested a condition of providing off-street parking for employees and that:
• All food be cooked on-site
• Exhaust via existing brick chimney to fan at roof of building.
215 of 448
DRAFT NOT APPROVED
Page 2 of 3
Zoning Board of Appeals
The Zoning Board then entered into deliberations.
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
Mr. Gingold motioned to approve the proposal with certain conditions:
1) Hours are 10am – Midnight 7 days per week
2) Employees may not park on the street
3) Litter Collection and Garbage Pickup Plan
4) Substantial compliance
Ms. Berns seconded the motion. The motion passed 5-0.
2430 Main Street ZBA 14ZMJV-0003
Ginger Maddox, lessee, applies for a special use permit to establish a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. 2430 Main Street is located in the C1 Commercial District, which
requires a special use permit for a Type 2 Restaurant (Zoning Code Section 6-10-2-3). The
Zoning Board of Appeals makes a recommendation to City Council, the determining body for
this case.
Ms. Klotz read to case into the record.
Ms. Maddox explained the proposal:
• This is a southside Chicago franchise. She owns one in Edgewater and is relocating to
Evanston.
• Restaurant seats about 20 people.
• Employees include 1 cashier, 2 cooks and 1 manager.
• Deliveries made via the back and shared garbage is on the side.
• Free parking in the strip mall lot (anywhere in the lot).
• Will deliver to homes.
• Made fresh on site.
• Submitted menu and two 3D renderings of inside.
• 10% of business to be delivery. If more delivery occurs than anticipated, on-site delivery
will be hired.
• Has owned the Edgewater location for just over one year, but parking is very difficult.
• OK with Litter Collection Plan.
• Will have some flatware for eat-ins, the rest is disposable.
The Zoning Board then entered into deliberations:
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
216 of 448
DRAFT NOT APPROVED
Page 3 of 3
Zoning Board of Appeals
5) Yes
6) Yes
7) Yes
8) Yes
9) Yes
Mr. Gingold motioned to approve the proposal with certain conditions:
1) Hours are 10am – Midnight 7 days per week
2) Litter Collection and Garbage Pickup Plan
3) Substantial compliance
Ms. Berns seconded the motion. The motion passed 5-0.
Ms. Klotz announced there will be no meeting February 4. The next ZBA meeting will be
February 18.
The meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Melissa Klotz
Zoning Division, Community Development Department
217 of 448
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
Case Number: 14ZMJV-0003
Address or
Location:
2430 Main Street
Applicant: Ginger Maddox, Just Turkey
Proposed
Special Use:
Type 2 Restaurant
After conducting a public hearing on January 28, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-10-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
218 of 448
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 5-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and, based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. The restaurant must abide by Litter Collection and Pick-Up Plan
2. Hours to be between 10:00 AM and 12:00 midnight
3. Project must be in substantial compliance with the documents and testimony on
record
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X___ Mary Beth Berns __X__ ____
_______ Clara Wineberg _____ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Andrew Gallimore _____ ____
219 of 448
220 of 448
221 of 448
222 of 448
223 of 448
224 of 448
225 of 448
226 of 448
227 of 448
228 of 448
229 of 448
230 of 448
231 of 448
232 of 448
233 of 448
234 of 448
235 of 448
236 of 448
237 of 448
238 of 448
239 of 448
240 of 448
241 of 448
242 of 448
243 of 448
244 of 448
245 of 448
For City Council meeting of February 10, 2014 Item P2
Ordinance 25-O-14: Special Use Type 2 Restaurant, Asia Express, at 1009 Davis Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division
Subject: Ordinance 25-O-14, Granting a Special Use for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street
Date: January 30, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 25-
O-14 granting a special use permit for a Type 2 Restaurant, Asia Express, at 1009
Davis Street. The requested special use permit will bring a new quick-serve restaurant
to the City and will utilize a currently vacant space in the downtown. The applicant has
complied with all zoning requirements, and meets all of the standards for a special use
in the D2 Downtown Retail Core District.
Summary
1009 Davis Street is located in the D2 Downtown Retail Core District, on the north side
of Davis Street midblock between Maple and Oak Avenues. The proposed location is
surrounded by downtown zoning in all directions, and is located near similar commercial
uses, including Gigio’s Pizzeria and Bennison’s Bakery at street level, with residential
units on floors two and above. The site has alley access to the rear. The space was
previously occupied by Sir Speedy printing and copying, and is currently vacant.
The applicant proposes to operate Asia Express, a Type 2 Restaurant that serves
buffet-style Chinese food by the container size. The restaurant space is 1,130 square
feet and will feature seating for approximately five patrons. Asia Express will operate
from 11am-9pm, seven days a week. The applicant anticipates there will be two
employees per shift. The restaurant will rely heavily on carry-out business, and will not
offer delivery service. All deliveries to the restaurant, as well as garbage pickup, will be
made via the alley at the rear of the property. There is no on-site parking available,
though there is metered street parking in the downtown, as well as City parking garages
and public transportation nearby.
Memorandum
246 of 448
The applicant does not plan to make any changes to the exterior façade of the building
other than signage. The applicant has agreed to comply with the City’s Litter Collection
and Garbage Pickup Plan.
Neighborhood Benefit
This use should not cause a negative cumulative effect on the surrounding
neighborhood. The downtown area will benefit from having a new quick-serve
restaurant that will bring additional pedestrian traffic to the commercial area instead of a
vacant commercial space. City staff is not aware of any objections from neighboring
property owners.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the redevelopment and
utilization of currently vacant spaces within existing commercial corridors. The
Comprehensive General Plan specifically includes:
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
A special use for the proposed Asia Express restaurant will promote the existing
commercial area and benefit the downtown by bringing additional foot traffic that will in
turn utilize other downtown businesses.
Legislative History
January 28, 2014: The ZBA recommended unanimous approval of the special use
permit with the following conditions:
1. Hours of operation are limited to 10am-midnight, seven days a week.
2. Litter Collection and Garbage Pickup Plans.
3. Employees must utilize off-street parking when driving to and from the
restaurant.
4. The project must be in substantial compliance of the documents and
testimony on record.
Attachments
Proposed Ordinance 25-O-14
January 28, 2014 ZBA Meeting Minutes
ZBA Findings
Staff memo to the ZBA
ZBA Application Packet – January 28, 2014
247 of 448
1/29/2014
25-O-14
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 1009 Davis Street in the D2 Downtown Retail Core Zoning
District (“Asia Express”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 28,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0002, an application filed
by Mei Hui Zheng, lessee of the property legally described in Exhibit A, attached hereto
and incorporated herein by reference, commonly known as 1009 Davis Street (the
“Subject Property”) and located in the D2 Downtown Retail Core District, for a Special
Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code,
2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Asia Express,” on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of February 10, 2014, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0002; and
248 of 448
25-O-14
~2~
WHEREAS, at its meetings of February 10, 2014 and February 24, 2014,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV-
0002.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
249 of 448
25-O-14
~3~
C. Litter Pick-Up Plan: The Applicant and/or the owner of the Subject Property
shall provide and maintain, on the Subject Property, exterior litter receptacles, in
sufficient number and type, and with collections therefrom of sufficient number
and frequency, in the City’s judgment, to contain, with lids tightly shut, all litter
emanating from operation of the Special Use authorized hereby. Litter shall be
collected no less than three (3) times per week, including collections on Sundays
as necessary, in the City’s judgment, to comply with this condition. All litter
receptacles shall be maintained in a clean condition with tight-fitting lids, and
shall be placed on Code-compliant surfaces. The owner of the Subject Property
shall provide adequate space at the rear of and on the Subject Property to
accommodate the litter receptacles and collections required. Within seven (7)
days of written notice from the City to do so, the Applicant and/or the owner of
the Subject Property shall modify the number of litter receptacles and/or the
number of collections therefrom, as directed by the City.
D. Hours of Operation: The Applicant shall not operate the Type 2 Restaurant
authorized by this ordinance between 12:00 a.m. and 10:00 a.m. on any day.
E. Employee Parking: Employees must utilize off-street parking when driving to
and from the restaurant.
F. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
250 of 448
25-O-14
~4~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
251 of 448
25-O-14
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOTS 3, 4 & 5 IN THE SUBDIVISION OF LOTS 11 AND 12 IN BLOCK 67 IN THE
VILLAGE (NOW CITY) OF EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH,
RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
PIN: 11-18-302-025-0000
COMMONLY KNOWN AS: 1009 Davis Street, Evanston, Illinois.
252 of 448
DRAFT NOT APPROVED
Page 1 of 3
Zoning Board of Appeals
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 28, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Mary Beth Berns, Scott Gingold, Beth McLennan,
Violetta Cullen,
Members Absent: Clara Wineberg, Andrew Gallimore
Staff Present: Melissa Klotz, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:08 pm.
Approval of Minutes
The minutes from the December 17, 2013 Zoning Board of Appeals meeting were motioned for
approval by Ms. Cullen with one correction and seconded by Ms. Berns. The motion was
approved 4-0 with one abstention.
New Business
1009 Davis Street ZBA 14ZMJV-0002
Mei Hui Zheng, lessee, applies for a special use permit to establish a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. 1009 Davis Street is located in the D2 Downtown Retail Core
District, which requires a special use permit for a Type 2 Restaurant (Zoning Code Section 6-
11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Ms. Klotz read to case into the record.
Steven Smutny, architect, presented the case:
• Chinese food carryout
• Seating for <10 people
• Adjacent to train
• 1 cashier, 1 cook
• All disposable containers
• OK with Litter/Garbage pickup plan
• Hours are 11 am – 9 pm, 7days per week
• Deliveries 2 times per week via alley (likely box truck)
Chair Rodgers suggested that the range of hours be granted on the condition that employees
use public transportation and not park on the street, noting that there is no parking on site. Ms.
Wineberg suggested a condition of providing off-street parking for employees and that:
• All food be cooked on-site
• Exhaust via existing brick chimney to fan at roof of building.
253 of 448
DRAFT NOT APPROVED
Page 2 of 3
Zoning Board of Appeals
The Zoning Board then entered into deliberations.
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
Mr. Gingold motioned to approve the proposal with certain conditions:
1) Hours are 10am – Midnight 7 days per week
2) Employees may not park on the street
3) Litter Collection and Garbage Pickup Plan
4) Substantial compliance
Ms. Berns seconded the motion. The motion passed 5-0.
2430 Main Street ZBA 14ZMJV-0003
Ginger Maddox, lessee, applies for a special use permit to establish a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. 2430 Main Street is located in the C1 Commercial District, which
requires a special use permit for a Type 2 Restaurant (Zoning Code Section 6-10-2-3). The
Zoning Board of Appeals makes a recommendation to City Council, the determining body for
this case.
Ms. Klotz read to case into the record.
Ms. Maddox explained the proposal:
• This is a southside Chicago franchise. She owns one in Edgewater and is relocating to
Evanston.
• Restaurant seats about 20 people.
• Employees include 1 cashier, 2 cooks and 1 manager.
• Deliveries made via the back and shared garbage is on the side.
• Free parking in the strip mall lot (anywhere in the lot).
• Will deliver to homes.
• Made fresh on site.
• Submitted menu and two 3D renderings of inside.
• 10% of business to be delivery. If more delivery occurs than anticipated, on-site delivery
will be hired.
• Has owned the Edgewater location for just over one year, but parking is very difficult.
• OK with Litter Collection Plan.
• Will have some flatware for eat-ins, the rest is disposable.
The Zoning Board then entered into deliberations:
The Standards were addressed:
1) Yes
2) Yes
3) Yes
4) Yes
254 of 448
DRAFT NOT APPROVED
Page 3 of 3
Zoning Board of Appeals
5) Yes
6) Yes
7) Yes
8) Yes
9) Yes
Mr. Gingold motioned to approve the proposal with certain conditions:
1) Hours are 10am – Midnight 7 days per week
2) Litter Collection and Garbage Pickup Plan
3) Substantial compliance
Ms. Berns seconded the motion. The motion passed 5-0.
Ms. Klotz announced there will be no meeting February 4. The next ZBA meeting will be
February 18.
The meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Melissa Klotz
Zoning Division, Community Development Department
255 of 448
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
Case Number: 14ZMJV-0002
Address or
Location:
1009 Davis Street
Applicant: Mei Hui Zheng, Asia Express
Proposed
Special Use:
Type 2 Restaurant
After conducting a public hearing on January 28, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearing, based upon the standards for special uses specified in Section 6-10-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
256 of 448
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 5-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and, based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. The restaurant must abide by Litter Collection and Pick-Up Plan
2. Hours to be between 10:00 AM and 12:00 midnight
3. Employees may not utilize on-street parking when traveling to and from work at
the restaurant
4. Project must be in substantial compliance with the documents and testimony on
record
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X___ Mary Beth Berns __X__ ____
_______ Clara Wineberg _____ ____
___X___ Scott Gingold __X__ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Andrew Gallimore _____ ____
257 of 448
258 of 448
259 of 448
260 of 448
261 of 448
262 of 448
263 of 448
264 of 448
265 of 448
266 of 448
267 of 448
268 of 448
269 of 448
270 of 448
271 of 448
272 of 448
273 of 448
274 of 448
275 of 448
276 of 448
277 of 448
278 of 448
279 of 448
280 of 448
281 of 448
For City Council meeting of February 10, 2014 Item P3
Ordinance 15-O-14: Distance of Air Conditioning Equipment from Lot Lines
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director, Community Development Department
Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division
Subject: Ordinance 15-O-14 Amending the Zoning Ordinance with Regards to
Distance of Air Conditioning Equipment from Lot Lines
Date: January 16, 2014
Recommended Action
The Plan Commission and City staff recommend amending the Zoning Ordinance to
reduce the required setback for air conditioning equipment to 8’ for most property lines, 6’
for interior side yards when the equipment is located within 2’ of the principal structure and
appropriately screened, and 4’ for street side yards when the equipment is located within 2’
of the principal structure and appropriately screened. This ordinance was introduced at the
January 27, 2014 City Council meeting.
Summary
The Zoning Ordinance currently requires extensive setbacks for air conditioning equipment.
The regulations, which typically require 10’ setbacks for interior side yards and street side
yards, are not feasible at many properties throughout the city. Many major and minor
variances are requested to reduce the setbacks for air conditioning equipment. The City’s
adopted Mechanical Code features a maximum noise level measured by decibels that is
consistent with a reduced setback for such air conditioning equipment.
The current 10’ setback for air conditioning equipment presents a practical difficulty for
many homeowners in Evanston since many properties feature narrow lots. In 2013, seven
variance requests were reviewed either by staff or the Zoning Board of Appeals for reduced
air conditioning equipment setbacks. Of the seven cases, only one was denied (with a
requested setback of .02’), and four of the seven cases requested a distance of 8’ or more.
The two main concerns that drive the need for setbacks for air conditioning equipment are
noise and appearance. Sound pressure (noise) is measured by decibels (dBA). High
efficiency air conditioners, which are extremely common in Evanston, range from 73-78
dBA, and most air conditioning equipment operates between 63-83 dBA. Decibel
measurement is logarithmic, which means generally the noise is reduced by six decibels for
Memorandum
282 of 448
every doubling of the distance from the noise source. This is represented in the chart
below:
Distance from noise source: 1’ 2’ 4’ 8’
dBA level:
83 77 71 65
78 72 66 60
72 66 60 52
The City recently amended the adopted Mechanical Code to increase the maximum
allowed decibel level at a property line from 55 to 65 dBA. This was primarily done
because ambient noise is typically over 55 dBA, which made the previous regulation overly
strict and extremely difficult to measure and enforce.
The appearance of air conditioning equipment, like other mechanical equipment, is typically
considered unattractive. Mechanical equipment should therefore be hidden from view as
much as possible. The appearance of air conditioning equipment can be effectively limited
with screening such as landscaping, which will also dampen sound.
Based on the above chart, all air conditioning equipment should be within the maximum
allowed dBA when located 8’ from a property line, and would likely be within the maximum
allowed dBA when located 6’ from a property line when screened by landscaping (since the
screening would slightly dampen the noise level).
The Plan Commission and City staff recommend the minimum yard requirements for air
conditioning equipment as noted in the following chart. The regulations for front yards and
rear yards do not feature any changes:
Required Yard
Front Yard:
Prohibited
Interior Side Yard:
8’ setback required; or 6’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Interior Side Yard Abutting
an Alley of at least 8’ in
width
8’ setback required; or 4’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Street Side Yard
4’ setback required when located within 2’ of the principal
structure and obscured from view by screening methods
such as landscaping.
Rear Yard (rearmost 30’ of
yard)
3’ setback from all property lines (the same as other
accessory structures in the required rear yard)
283 of 448
Staff additionally suggests the removal of the current 5’ setback requirement for window air
conditioners. This regulation is not practical given the typical setbacks and locations of
houses in Evanston. City staff has not received any complaints regarding properties in
violation of this window air conditioner regulation, though the vast majority of homes with
window units are likely in violation of the 5’ setback requirement.
Reducing the required setbacks for air conditioning equipment fits well with the goals and
objectives of the Comprehensive Plan, which include:
Objective: Maintain the appealing character of Evanston’s neighborhoods
while guiding their change.
Objective: Maintain and enhance property values and positive perceptions of
housing in Evanston.
The proposed changes will allow property owners to locate air conditioning equipment in
locations that are not detrimental or nuisance-causing to neighboring property owners
without proceeding through a timely and costly variance process.
Attachments
Proposed Ordinance 15-O-14
Plan Commission Draft Meeting Minutes 01.08.14
Plan Commission Packet 01.08.14
284 of 448
12/26/2013
15-O-14
AN ORDINANCE
Amending the Text of the Zoning Ordinance
with Regards to Distance of Air Conditioning Equipment from Lot Lines
WHEREAS, on, January 8, 2014, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 13PLND-0115 to consider an
amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the
“Zoning Ordinance”), relating to locations of air conditioning equipment; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of January 27, 2014, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 13PLND-0115 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of January 27 and February 10, 2014, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
285 of 448
15-O-14
~2~
SECTION 2: Section 6-4-6-9 of the Zoning Ordinance is hereby
amended to read as follows:
6-4-6-9. SPECIAL REGULATIONS APPLICABLE TO AIR CONDITIONING
EQUIPMENT.
Air conditioning equipment requirements are as follows: shall not be permitted to be
located in accordance with the following :
Required Yard
Front Yard:
Prohibited
Interior Side Yard:
8’ setback required; or 6’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Interior Side Yard Abutting
an Alley of at least 8’ in
width
8’ setback required; or 4’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Street Side Yard
4’ setback required when located within 2’ of the principal
structure and obscured from view by screening methods
such as landscaping.
Rear Yard (rearmost 30’ of
yard)
3’ setback from all property lines (the same as other
accessory structures in the required rear yard)
(A) In the front yard.
(B) Within ten (10) feet of any property line with the following exceptions:
1. Permitted within the required rear yard and within ten (10) feet of the interior side
property line.
2. Permitted within ten (10) feet of a street side property line if:
(a) The equipment is located within two (2) feet of the principal structure; and
(b) Landscaping is planted around the unit to obscure it from view of the public.
3. Permitted within ten (10) feet of an interior side property line if:
(a) Said property line abuts a nonresidential district or an alley of at least ten (10) four
(4) feet in width in its entirety;
(b) Equipment is located within two (2) feet of the principal structure; and
(c) Landscaping is planted around the unit to obscure it from view of the public.
4. Window air conditioner units are permitted within ten (10) feet but not closer than
five (5) feet of any side property line.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
286 of 448
15-O-14
~3~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
287 of 448
DRAFT NOT APPROVED
Page 1 of 6
Plan Commission Minutes 01/08/2014
MEETING MINUTES
PLAN COMMISSION
Wednesday, January 8, 2014
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Terri Dubin, Jim Ford, Seth Freeman, Lenny
Asaro, Colby Lewis
Members Absent: Richard Shure, Kwesi Steele, Stuart Opdycke (Associate member),
David Galloway (Associate member),
Staff Present: Mark Muenzer, Director of Community Development
Melissa Klotz, Interim Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Michelle Masoncup, Deputy City Attorney
Mario Treto, Assistant City Attorney I
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Peters called the meeting to order at 7:08 P.M.
2. APPROVAL OF December 4, 2013 MEETING MINUTES
Commissioner Ford noted on page four, the draft minutes indicate the meeting was
adjourned twice. Commissioner Ford made a motion to strike the first adjournment
referenced in the minutes and approve the minutes as corrected, seconded by
Commissioner Freeman.
A voice vote was taken and the minutes were approved as corrected 6-0.
3. NEW BUSINESS
A. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0114
Specifically consider a text amendment, pursuant to City Code §6-18-3,
Definitions, to establish a zoning definition for Business or Vocational School and
amend the zoning definition for College/University Institution, and City Code Title
6, Zoning, to discuss the zoning regulations of Business or Vocational Schools
as permitted and special uses.
Melissa Klotz, Interim Zoning Administrator, described the proposed text amendment as
recommended by staff and the Zoning Committee of the Plan Commission.
288 of 448
DRAFT NOT APPROVED
Page 2 of 6
Plan Commission Minutes 01/08/2014
Commissioner Freeman asked how the Business School is defined. Ms. Klotz noted the
definition on Page 2 of the staff memo. Commissioner Freeman asked if Kellog School is
a business school per this definition. Ms Klotz stated that Kellog School is classified as
part of a university use and noted there is a use being proposed at 990 Grove St which is
currently classified as an office use, but would be classified as A business/vocational
school upon their expansion.
Commissioner Ford noted a possible grammatical error in the definition suggesting the
definition should read: “…in one or more technical subjects and trades..” to which
Chairman Peters suggested also adding “…and graduate college/university
institutions…” wording to the definition.
Ms. Masoncup suggested striking “four-year” wording and leaving only
“College/University Institution” as that is defined in the Code and it does not limit it to a
four-year institution. Chairman Peters agreed and suggested to leave the “….other than
a community college” wording.
There being no further questions or comments, Chairman Peters opened the hearing for
public comment.
No Public Comment was received.
With no additional deliberation, Chairman Peters invited a motion noting the standards
for approval as outlined in Section 6-3-4-5 of the Zoning Ordinance are satisfied.
Commissioner Ford moved to approve the proposed text amendment regarding Case
#13PLND-0114 as amended.
Commissioner Asaro seconded the motion.
The motion was approved by voice call 6-0. The text amendment was recommended to
City Council with unanimous approval.
B. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0115
Specifically consider a text amendment, pursuant to City Code § 6-4-6-9, Special
Regulations Applicable to Air Conditioning Equipment, to discuss the zoning
regulations for Air Conditioning Equipment.
Ms. Klotz, described the next proposed text amendment related to the air conditioning
equipment as recommended by staff and the Zoning Committee of the Plan Commission.
Commissioner Freeman asked if the air conditioning regulations have already been
modified during his tenure, to which Ms. Klotz replied that they may have been modified
only in the yard facing the alley. Ms. Klotz also noted that the recommendation includes
taking out the regulations regarding the window air conditioning units which was not
discussed at the Zoning Committee meeting. Currently window air conditioning units are
required to meet a five-foot setback. That is difficult to enforce, especially considering
that most existing window air conditioning units likely already encroach into the required
setback, but there have been no complaints. Ms. Klotz noted that without the setback
regulation, the city would still enforce the decibel levels at the lot line.
289 of 448
DRAFT NOT APPROVED
Page 3 of 6
Plan Commission Minutes 01/08/2014
Commissioner Freeman expressed concern with proposed regulations in the side yards
abutting another side yard on residential lots. He does not believe screening helps and
that the sound goes up. He suggested leaving the required setbacks as they are in the
side yards abutting other side yards.
Chairman Peters stated that if the house is located within eight feet of the side lot line,
there is currently no possibility to locate the air conditioning unit on the side of the house.
Commissioner Ford added that on a 25-wide lot, with two ten-foot side yard setbacks,
there is only a five-foot wide area of the lot where an air conditioning unit can be
installed.
Commissioner Freeman commented that would be a case for a zoning variance.
Ms. Klotz clarified that the proposed setback in the interior side yard would be either
eight feet or six feet if the air conditioning unit is properly screened. With the proposed
eight-foot setback, or a six-foot setback with appropriate screening, the unit would be
under the maximum allowed decibel level at the lot line.
Commissioner Lewis asked for the clarification that the proposed changes and
regulations would not include regulating the decibel level of the units. Ms. Klotz
confirmed and noted that staff used the allowable decibel levels at the lot lines to
determine appropriate setback changes. Upon a compliant, City staff would go out and
measure the decibel level at the lot line. However, the ambient noise makes it difficult to
get a reading of less than 65 decibels anywhere on the lot.
Commissioner Freeman stated that we often run into issues where neighbors do not
want to call and complain about their neighbors. Enabling someone to install their air
conditioning unit even closer would be frustrating for residents. He is not in favor of
reducing the required setback in interior side yards.
Commissioner Freeman asked how many setback variances were requested in the last
year, to which Ms. Klotz replied there were seven total all of which, except for one, were
approved. For the one that was denied, there was a possible conforming location so the
standards for meeting the variance were not met and the units were installed illegally.
Commissioner Lewis noted he is concerned that someone will install the unit in the
interior side yard instead of in the rear yard because that is more convenient for them.
Commissioner Freeman asked if the staff initiated this text amendment, to which Ms.
Klotz confirmed it was initiated by staff due to the work load related to the variance
requests from this regulation.
Commissioner Freeman confirmed he is concerned with the proposed setback anytime
the subject lot line abuts another property.
Commissioner Ford stated that he has a problem here balancing the rights of the
property owner vs. the neighbor. He expressed concern we are forcing property owners
of reasonably sized lots to come in for variances.
290 of 448
DRAFT NOT APPROVED
Page 4 of 6
Plan Commission Minutes 01/08/2014
Ms. Klotz added to put it in perspective; most accessory structures have a five-foot
interior side yard setback requirement and a three-foot setback in the rear yard.
Commissioner Asaro stated he agrees with Commissioner Ford and said staff’s
recommendation is reasonable.
Upon a question, Ms. Klotz described the process for a building permit and a zoning
variance.
Commissioner Asaro asked if there is a mechanism that could be put in place to make
sure the neighbor is notified there is a permit application for an air conditioning unit to be
placed eight feet from their lot line, perhaps through certified mailing notice requirement.
Ms. Klotz indicated applicants are always encouraged to discuss the placement of air
conditioning units with their neighbors. She stated that most variation request end up
being minor variations, and in the cases when they are major variations, the applicants
do not move forward to the ZBA without the support of their neighbors.
Upon a question for clarification from Commissioner Lewis, Chairman Peters clarified the
decibel levels have already been adopted into the City Code and that is not in front of the
Board tonight.
Commissioner Asaro asked if the language could be modified to require applicant to
place the units at a ten-foot setback if that location is available. Ms. Klotz responded
there would be a problem defining a conforming location especially if landscaping would
have to be removed or if the applicant has future plans to build other structures like a
deck where a conforming location currently exists.
Commissioner Asaro asked if the City inspects the final location of the unit once
installed? Ms. Klotz indicated that inspector only measure the distance if the unit
obviously looks to be out of compliance with the approved plans.
Chairman Peters indicated he thinks an eight-foot setback is reasonable. The two foot
requirement from the principal structure could be also added to the eight-foot setback
requirement and a language could be added when someone is asking for a six-foot
setback that there is no other available option.
Upon a question from Commissioner Ford, Ms. Klotz indicated the typical width of the air
conditioning unit is two feet by two feet.
Commissioner Ford stated that staff has come up with a good reasonable solution.
Commissioner Freeman said he is also used to the noise, but he is concerned new units
would start being installed in areas where they are not currently located.
Chairman Peters asked the commissioners for a show of hands in support of the
proposed text amendment as presented by staff.
291 of 448
DRAFT NOT APPROVED
Page 5 of 6
Plan Commission Minutes 01/08/2014
Commissioner Dubin asked who determines the appropriate screening method. Ms.
Klotz said city staff would determine the appropriate screening and write it on the
approved plans, such as “must be screened by four-foot evergreens”. A chain link fence
would not be adequate.
There being no further discussion Chairman Peters opened the hearing to public
comment.
No Public Comment was received.
Chairman Peters invited a motion.
Commissioner Asaro made a motion to approve the proposed text amendment regarding
Case # 13PLND-0115 as presented by Staff.
Commissioner Ford seconded the motion.
The motion was approved by voice call 5-1 with Commissioner Freeman voting Nay. The
text amendment was recommended to City Council for approval.
4. ELLECTION OF CHAIR, VICE-CHAIR, LIAISONS AND SUB-COMMITTEES
Chairman Peters introduced the next order of business to elect the chair, vice chair and
members of the sub-committees of the Plan Commission.’
Commissioner Ford made a motion to nominate Chairman Peters for another term as the
chairperson of the Board.
Seconded by Commissioner Lewis.
The motion was approved by voice call 6-0.
Ms. Klotz stated that Commissioner Shure has indicated he is open to another term as a
vice-chair.
Commissioner Freeman made a motion to nominate Commissioner Shure as vice-chair.
Seconded by Commissioner Ford.
The motion was approved by voice call 6-0.
The discussion on appointments for each committee followed.
Chairman Peters confirmed the following appointments:
Zoning Committee
Commissioner Ford, Commissioner Dubin, Commissioner Lewis, Commissioner Shure
(Chair) and Commissioner Peters.
292 of 448
DRAFT NOT APPROVED
Page 6 of 6
Plan Commission Minutes 01/08/2014
Comprehensive Plan Committee:
Commissioner Freeman, Commissioner Ford, Commissioner Dubin, Commissioner
Shure and Commissioner Peters.
Housing and Community Development Act Committee Liaison:
Commissioner Opdycke
Planning and Development Committee Liaison:
Commissioner Asaro
Economic Development Committee Liaison:
Commissioner Freeman
Place Names Committee Liaison:
Commissioner Freeman
Parking Committee Liaison:
Commissioner Freeman
Commissioner Ford made a motion to nominate all committee members and liaisons as
confirmed by Chairman Peters.
Seconded by Commissioner Asaro.
The motion was approved by voice call 6-0.
5. ADJOURNMENT
Commissioner Ford motioned to adjourn the meeting, and Commissioner Freeman
seconded the motion. The meeting was adjourned at 8:04 pm.
Respectfully Submitted,
Damir Latinovic
Neighborhood and Land Use Planner, Community Development Department
293 of 448
Air Conditioning Equipment
Text Amendment
13PLND-0115
294 of 448
Memorandum
To: Chair and Members of the Plan Commission
From: Mark Muenzer, Community Development Director
Melissa Klotz, Interim Zoning Administrator
Subject: Discussion of Draft Text Amendment Ordinance 15-O-14 for Air
Conditioning Equipment, 13PLND-0115
Date: December 26, 2013
Proposal Overview
The Zoning Ordinance currently requires extensive setbacks for air conditioning
equipment. The regulations, which typically require 10’ setbacks in side yards and
street side yards, are not feasible on many properties throughout the city. Many major
and minor variances are requested to reduce the setbacks for air conditioning
equipment. The City’s adopted Mechanical Code features a maximum noise level
measured by decibels that is consistent with a reduced setback for such air conditioning
equipment.
Recommendation
Following the November 20, 2013 Zoning Committee meeting, City staff and the Zoning
Committee of the Plan Commission recommend amending the Zoning Ordinance to
reduce the required setback for air conditioning equipment to 8’ for most property lines,
6’ for interior side yards when the equipment is located within 2’ of the principal
structure and appropriately screened, and 4’ for street side yards when the equipment is
located within 2’ of the principal structure and appropriately screened.
Summary
The standard side yard setback for air conditioning equipment is currently 10’. This
requirement presents a practical difficulty for many homeowners in Evanston since
many properties feature narrow lots. In the past year, seven variance requests were
reviewed either by staff or the Zoning Board of Appeals to reduce a setback for air
conditioning equipment. Of the seven cases, only one was denied (with a requested
setback of .02’), and four of the seven cases requested a distance of 8’ or more.
The current regulations for Air Conditioning Equipment state such equipment cannot be
located within a front yard or within 10’ of any property line. Exceptions to the 10’
requirement are allowed when such equipment is located within 2’ of the principal
structure, is adjacent to an alley of at least 10’ in width or a street side yard, and is
obscured by landscaping. In these exception cases, the Zoning Ordinance does not
clearly state what the required setback is, so the interpretation is left up to the Zoning
Administrator.
295 of 448
Two primary concerns justify required setbacks for air conditioning equipment:
appearance and noise.
Sound pressure is measured by decibels (dBA). High efficiency models, which are
extremely common in Evanston, range from 73-78 dBA, and most air conditioning
equipment operates between 63-83 dBA. Decibel measurement is logarithmic, which
means generally the noise is reduced by 6 decibels for every doubling of the distance
from the noise source. This is represented in the chart below:
Distance from noise source: 1’ 2’ 4’ 8’
dBA level:
83 77 71 65
78 72 66 60
72 66 60 52
The City recently amended the adopted Mechanical Code to increase the maximum
allowed decibel level at a property line from 55 to 65 dBA. This was primarily done
because ambient noise is typically over 55 dBA, which made the previous regulation
overly strict and extremely difficult to measure and enforce.
The appearance of air conditioning equipment, like other mechanical equipment, is
typically considered unattractive. Mechanical equipment should therefore be hidden
from view as much as possible. The appearance of air conditioning equipment can be
effectively limited with screening such as landscaping, which will also dampen sound.
Based on the above chart, all air conditioning equipment should be within the maximum
allowed dBA at the proposed 8’ setback, and would likely be within the maximum
allowed dBA at 6’ when screened (since the screening would slightly reduce the noise
level).
Proposed Regulations
Staff and the Zoning Committee of the Plan Commission recommend the minimum yard
requirements for air conditioning equipment as follows:
Required Yard
Front Yard:
Prohibited
Interior Side Yard:
8’ setback required; or 6’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Interior Side Yard Abutting
an Alley of at least 8’ in
width
8’ setback required; or 4’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Street Side Yard
Prohibited; or 4’ setback required when located within 2’
of the principal structure and obscured from view by
screening methods such as landscaping.
296 of 448
Rear Yard (rearmost 30’ of
yard)
3’ setback from all property lines (the same as other
accessory structures in the required rear yard)
There is no change to the existing regulations for front and rear yards. Staff additionally
suggests the removal of the 5’ setback requirement for window air conditioners. This
regulation is not practical given the typical setbacks of houses in Evanston. City staff
has not received any complaints against residents in violation of this regulation, though
the vast majority of homes with window units are likely in violation of the 5’ setback
requirement.
Other Communities
Staff reviewed air conditioning equipment regulations in Oak Park, Chicago, Wilmette,
Skokie, Winnetka, Madison, and Ann Arbor. A wide range of setbacks exist among
these communities. The community with the most restrictive regulation is Winnetka,
which only permits such equipment in side yards, requires a 6’ setback in the R3-R5
Districts and a 12’ setback in the R1-R2 Districts. Skokie and Wilmette both require 10’
setbacks; however Wilmette allows a Site Plan Review Committee to approve
placement between 5’ and 10’ and requires screening for units placed between a
principal structure and a street. Chicago, Madison, and Ann Arbor are the most
permissive, allowing side and rear yard placement as close as 1’, but prohibits
placement in the required street side yard. See attached for further documentation on
regulations from the aforementioned communities.
Attachments
Draft Ordinance 15-O-14
Zoning Committee of the Plan Commission Draft Meeting Minutes – November 20, 2013
Zoning Committee of the Plan Commission Packet – November 20, 2013
297 of 448
12/26/2013
15-O-14
AN ORDINANCE
Amending the Text of the Zoning Ordinance
with Regards to Distance of Air Conditioning Equipment from Lot Lines
WHEREAS, on, January 8, 2014, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 13PLND-0115 to consider an
amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the
“Zoning Ordinance”), relating to locations of air conditioning equipment; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of January 27, 2014, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 13PLND-0115 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of January 27 and February 10, 2014, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
298 of 448
15-O-14
~2~
SECTION 2: Section 6-4-6-9 of the Zoning Ordinance is hereby
amended to read as follows:
6-4-6-9. SPECIAL REGULATIONS APPLICABLE TO AIR CONDITIONING
EQUIPMENT.
Air conditioning equipment requirements are as follows: shall not be permitted to be
located in accordance with the following :
Required Yard
Front Yard:
Prohibited
Interior Side Yard:
8’ setback required; or 6’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Interior Side Yard Abutting
an Alley of at least 8’ in
width
8’ setback required; or 4’ setback required when located
within 2’ of the principal structure and obscured from
view by screening methods such as landscaping.
Street Side Yard
4’ setback required when located within 2’ of the principal
structure and obscured from view by screening methods
such as landscaping.
Rear Yard (rearmost 30’ of
yard)
3’ setback from all property lines (the same as other
accessory structures in the required rear yard)
(A) In the front yard.
(B) Within ten (10) feet of any property line with the following exceptions:
1. Permitted within the required rear yard and within ten (10) feet of the interior side
property line.
2. Permitted within ten (10) feet of a street side property line if:
(a) The equipment is located within two (2) feet of the principal structure; and
(b) Landscaping is planted around the unit to obscure it from view of the public.
3. Permitted within ten (10) feet of an interior side property line if:
(a) Said property line abuts a nonresidential district or an alley of at least ten (10) four
(4) feet in width in its entirety;
(b) Equipment is located within two (2) feet of the principal structure; and
(c) Landscaping is planted around the unit to obscure it from view of the public.
4. Window air conditioner units are permitted within ten (10) feet but not closer than
five (5) feet of any side property line.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
299 of 448
15-O-14
~3~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
300 of 448
DRAFT NOT APPROVED
Page 1 of 3
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, November 20, 2013
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2403
Members Present: Richard Shure, Scott Peters, Jim Ford, Patricia Ledesma, Stuart
Opdycke
Members Absent: Kwesi Steele, Dave Galloway, Barbara Putta, Lenny Asaro, Seth
Freeman
Staff Present: Melissa Klotz, Michelle Masoncup
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:00pm.
2. MINUTES
Approval of October 16, 2013 Zoning Committee of the Plan Commission Meeting
Minutes:
Commissioner Peters motioned for approval of the October 16, 2013 meeting minutes.
Commissioner Ledesma seconded the motion. A voice vote was taken and the minutes
were approved.
3. UNFINISHED BUSINESS
4. NEW BUSINESS
A) TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0114
Specifically consider a text amendment, pursuant to City Code § 6-18-3, Definitions,
to discuss the zoning definitions for Educational Institution – Private, and Educational
Institution – Public.
Ms. Klotz explained the staff proposal to amend the zoning definition of Educational
Institutions to include vocational training facilities.
The committee determined certain vocational training facilities may create nuisances,
such as auto mechanic repair classes, so a vocational training should be a separate
zoning use with different land use regulation from Educational Institutions. The
committee suggested the following districts as permitted and special use:
301 of 448
DRAFT NOT APPROVED
Page 2 of 3
Evanston Zoning Committee of the Plan Commission Minutes
R1-R6 B1-B3 C1-C2 D1-D4 I1-I3 M’s O1 RP T1-T2 U1-U3
Business or
Vocational
Schools
S S P S S P S S S P
The committee suggested staff propose a zoning definition as the text amendment
moves forward to the Plan Commission.
Commissioner Ledesma noted she likes the Skokie definition, and Commissioner
Peters noted the definition of University/College would need to be amended for
clarification.
Commissioner Peters motioned to recommend approval of the proposed land use
regulations for vocational training facilities, noting staff should create a new zoning
definition for the use that is modeled after the first half of the Skokie definition, and
with modification to the University/College definition as necessary. Commissioner
Ford seconded the motion, which was approved 5-0.
B) TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0115
Specifically consider a text amendment, pursuant to City Code § 6-4-6-9, Special
Regulations Applicable to Air Conditioning Equipment, to discuss the zoning
regulations for Air Conditioning Equipment.
Ms. Klotz explained the staff proposal to amend the zoning setbacks for air
conditioning equipment since the regulations are overly restrictive and results in
many variance requests.
Commissioner Peters noted the proposed regulation changes would not allow
homeowners to place a/c units near the property line on a corner lot since the
regulation would require such units to be located within 2’ of the house.
Commissioner Ford motioned to recommend approval of the proposed text
amendment as recommended by staff. Commissioner Opdycke seconded the
motion, which was approved 5-0.
Commissioner Peters thanked Commissioner Ledesma for her service on the Plan
Commission, noting this as her last meeting.
5. DISCUSSION
6. ADJOURNMENT
Commissioner Ford motioned for adjournment and Commissioner Peters seconded
the motion. The meeting adjourned at 8:00pm.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
December 18, 2013 at 7:00pm., in room 2403 of the Lorraine H. Morton Civic Center,
2100 Ridge Avenue.
Respectfully Submitted,
302 of 448
DRAFT NOT APPROVED
Page 3 of 3
Evanston Zoning Committee of the Plan Commission Minutes
Melissa Klotz
Zoning Planner, Community Development Department
303 of 448
304 of 448
305 of 448
306 of 448
307 of 448
308 of 448
309 of 448
For City Council meeting of February 10, 2014 Item P4
Proposed Ordinance 3-O-14 Amending the Zoning Ordinance to Create Business or
Vocational School Use and Amend the Definition of College/University Institution
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director, Community Development Department
Melissa Klotz, Interim Zoning Administrator, Planning and Zoning Division
Subject: Proposed Ordinance 3-O-14 Amending the Zoning Ordinance to Create
Business or Vocational School Use and Amend the Definition of
College/University Institution
Date: January 30, 2014
Recommended Action
The Plan Commission and City staff recommend amending the Zoning Ordinance to
establish a use category for Business or Vocational Schools with land use regulations as
permitted uses in all Commercial, Mixed Use, and University Districts, and special uses in
all other zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories.
At the January 27, 2014 Planning & Development Committee meeting, a floor
amendment was made to change the proposed land use regulations for Business or
Vocational Schools. The attached revised Ordinance 3-O-14 now reflects Business
or Vocational Schools as not allowed as permitted or special uses in all residential
zoning districts.
This ordinance was introduced at the January 27, 2014 City Council meeting.
Summary
The Zoning Ordinance does not currently feature a use category for Business or Vocational
Schools. Such facilities should have an established zoning definition and land use
regulations as permitted and special uses similar to the land use regulations of Educational
Institutions. The Zoning Ordinance should also be amended to clarify the differences
between such facilities and College/University Institutions. There is one establishment, the
Career Institute at 990 Grove Street that hopes to launch a large-scale Business or
Vocational School.
Memorandum
310 of 448
In the past, Business or Vocational Schools small in scale have been classified as office
uses. Such facilities have typically featured 30 clients or less, and have been viewed as
being similar in impact to other office uses. Larger facilities that are not similar in intensity
and impact to other office uses do not currently have a zoning use category and are
therefore not permitted in the city.
Business or Vocational Schools are similar in nature and intensity to Educational
Institutions. The land use regulations for Educational Institutions are as follows:
R1-R6 B1-B3 C1-C2 D1-D4 I1-I3 M’s O1,RP T1-T2 U1-U3
Educational
Institutions -
Private S P P S P
(S in MXE) S P
(not in U2)
Educational
Institutions -
Public P P P S P P P
(not in U2)
Since Business or Vocational Schools feature many of the same goals and objectives as
Educational Institutions, have similar models of operation, and similar land use
characteristics and neighborhood impacts as Educational Institutions, it is appropriate to
regulate such facilities in a similar fashion. However, Business or Vocational Schools are
typically intended for adult or teenage clientele and may feature programs that create minor
nuisances such as automobile repair, additional regulation is needed. The Plan
Commission and City staff recommend Business or Vocational Schools utilize the following
zoning definition and land use regulations:
Business or Vocational School – a privately-owned or publicly-owned
post-secondary school, other than a community college or
“College/University Institution”, providing occupational or job skills in one
or more technical subjects and trades for specific occupations.
R1-R6 B1-B3 C1-C2 D1-D4 I1-I3 M’s O1 RP T1-T2 U1-U3
Business or
Vocational
Schools S P S S P S S S P
Additionally, clarification should be made to the zoning definition of College/University
Institution. The added clarification is underlined below:
College/University Institution – A privately-owned or publicly-owned
institution providing full-time or part-time education, other than “Business
or Vocational Schools”, beyond the high school level, including any
lodging rooms or housing for students or faculty.
311 of 448
Such change to the College/University Institution definition should not affect Northwestern
University since the proposed Business or Vocational School use is permitted in the U
Districts.
The proposed text amendments fit well with the goals and objectives of the Comprehensive
Plan, which include:
Objective: Promote the growth and redevelopment of business, commercial,
and industrial areas.
Objective: Retain and attract businesses in order to strengthen Evanston’s
economic base.
Objective: Support and encourage efforts at employment assistance and
linkages.
Goal: Promote linkages between local schools and local employers that help
Evanston students become competitive members of the work force.
Goal: Promote and support job readiness and training programs as well as
small business start-up assistance programs…
The proposed changes will allow large scale Business or Vocational Schools to locate in
appropriate zoning districts within the city, which are beneficial and needed facilities for the
community.
Attachments
Proposed Amended Ordinance 3-O-14 (with floor amendment change reflecting not
allowed as a permitted or special use in all residential zoning districts)
Plan Commission Draft Meeting Minutes 01.08.14
Plan Commission Packet 01.08.14
312 of 448
1/28/2014
12/26/2013
3-O-14
AN ORDINANCE
Amending Portions of the Zoning Ordinance
to Create the “Business or Vocational” Use and Amend the
Definition of “College/University Institution”
WHEREAS, on January 8, 2014, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 13PLND-0114 to consider
various amendments to the text of Title 6 of the Evanston City Code of 2012, as
amended (the “Zoning Ordinance”), relating to the creation of the Use known as
“Vocational Training Facility;” and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meetings of January 27, 2014 and February 10, 2014,
the Planning and Development Committee of the City Council considered and adopted
the findings and recommendation of the Plan Commission in case no. 13PLND-0114
and recommended City Council approval thereof; and
WHEREAS, at its meetings of February 10, 2014 and February 24, 2014,
the City Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
313 of 448
3-O-14
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is
hereby amended to include the following:
BUSINESS OR VOCATIONAL SCHOOL: a privately-owned or publicly
owned post-secondary school, other than a community college or four-
year “College/university institution”, providing occupational or job skills in a
variety of technical subjects and trades for specific occupations.
COLLEGE/UNIVERSITY INSTITUTION: A privately-owned or publicly-
owned institution providing full-time or part-time education, other than
“Business or vocational school”, beyond the high school level, including
any lodging rooms or housing for students or faculty.
SECTION 3: Subsection 6-9-2-3 of the Zoning Ordinance, “Special Uses”
in the B1 District, is hereby amended to include “Business or Vocational School.”
SECTION 4: Subsection 6-9-3-3 of the Zoning Ordinance, “Special Uses”
in the B2 District, is hereby amended to include “Business or Vocational School.”
SECTION 5: Subsection 6-9-4-3 of the Zoning Ordinance, “Special Uses”
in the B3 District, is hereby amended to include “Business or Vocational School.”
SECTION 6: Subsection 6-9-5-3 of the Zoning Ordinance, “Special Uses”
in the B1a District, is hereby amended to include “Vocational Training Facility.”
SECTION 7: Subsection 6-10-2-2 of the Zoning Ordinance, “Permitted
Uses” in the C1 District, is hereby amended to include “Business or Vocational School.”
SECTION 8: Subsection 6-10-3-2 of the Zoning Ordinance, “Permitted
Uses” in the C1a District, is hereby amended to include “Business or Vocational
School.”
SECTION 9: Subsection 6-10-4-2 of the Zoning Ordinance, “Permitted
Uses” in the C2 District, is hereby amended to include “Business or Vocational School.”
314 of 448
3-O-14
~3~
SECTION 10: Subsection 6-11-2-3 of the Zoning Ordinance, “Special
Uses” in the D1 District, is hereby amended to include “Business or Vocational School.”
SECTION 11: Subsection 6-11-3-4 of the Zoning Ordinance, “Special
Uses” in the D2 District, is hereby amended to include “Business or Vocational School.”
SECTION 12: Subsection 6-11-4-3 of the Zoning Ordinance, “Special
Uses” in the D3 District, is hereby amended to include “Business or Vocational School.”
SECTION 13: Subsection 6-11-5-3 of the Zoning Ordinance, “Special
Uses” in the D4 District, is hereby amended to include “Business or Vocational School.”
SECTION 14: Subsection 6-12-2-3 of the Zoning Ordinance, “Special
Uses” in the RP District, is hereby amended to include “Business or Vocational School.”
SECTION 15: Subsection 6-13-2-2 of the Zoning Ordinance, “Permitted
Uses” in the MU District, is hereby amended to include “Business or Vocational
School.”
SECTION 16: Subsection 6-13-3-2 of the Zoning Ordinance, “Permitted
Uses” in the MUE District, is hereby amended to include “Business or Vocational
School.”
SECTION 17: Subsection 6-13-4-2 of the Zoning Ordinance, “Permitted
Uses” in the MXE District, is hereby amended to include “Business or Vocational
School.”
SECTION 18: Subsection 6-14-2-3 of the Zoning Ordinance, “Special
Uses” in the I1 District, is hereby amended to include “Business or Vocational School.”
SECTION 19: Subsection 6-14-3-3 of the Zoning Ordinance, “Special
Uses” in the I2 District, is hereby amended to include “Business or Vocational School.”
315 of 448
3-O-14
~4~
SECTION 20: Subsection 6-14-4-3 of the Zoning Ordinance, “Special
Uses” in the I3 District, is hereby amended to include “Business or Vocational School.”
SECTION 21: Subsection 6-15-2-3 of the Zoning Ordinance, “Special
Uses” in the O1 District, is hereby amended to include “Business or Vocational School.”
SECTION 22: Subsection 6-15-3-3 of the Zoning Ordinance, “Special
Uses” in the T1 District, is hereby amended to include “Business or Vocational School.”
SECTION 23: Subsection 6-15-4-3 of the Zoning Ordinance, “Special
Uses” in the T2 District, is hereby amended to include “Business or Vocational School.”
SECTION 24: Subsection 6-15-5-2 of the Zoning Ordinance, “Permitted
Uses” in the U1 District, is hereby amended to include “Business or Vocational School.”
SECTION 25: Subsection 6-15-6-2 of the Zoning Ordinance, “Permitted
Uses” in the U1a District, is hereby amended to include “Business or Vocational
School.”
SECTION 26: Subsection 6-15-7-2 of the Zoning Ordinance, “Permitted
Uses” in the U2 District, is hereby amended to include “Business or Vocational School.”
SECTION 27: Subsection 6-15-8-2 of the Zoning Ordinance, “Permitted
Uses” in the U3 District, is hereby amended to include “Business or Vocational School.”
SECTION 28: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 29: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
316 of 448
3-O-14
~5~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 30: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 31: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
317 of 448
DRAFT NOT APPROVED
Page 1 of 6
Plan Commission Minutes 01/08/2014
MEETING MINUTES
PLAN COMMISSION
Wednesday, January 8, 2014
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Terri Dubin, Jim Ford, Seth Freeman, Lenny
Asaro, Colby Lewis
Members Absent: Richard Shure, Kwesi Steele, Stuart Opdycke (Associate member),
David Galloway (Associate member),
Staff Present: Mark Muenzer, Director of Community Development
Melissa Klotz, Interim Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Michelle Masoncup, Deputy City Attorney
Mario Treto, Assistant City Attorney I
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Peters called the meeting to order at 7:08 P.M.
2. APPROVAL OF December 4, 2013 MEETING MINUTES
Commissioner Ford noted on page four, the draft minutes indicate the meeting was
adjourned twice. Commissioner Ford made a motion to strike the first adjournment
referenced in the minutes and approve the minutes as corrected, seconded by
Commissioner Freeman.
A voice vote was taken and the minutes were approved as corrected 6-0.
3. NEW BUSINESS
A. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0114
Specifically consider a text amendment, pursuant to City Code §6-18-3,
Definitions, to establish a zoning definition for Business or Vocational School and
amend the zoning definition for College/University Institution, and City Code Title
6, Zoning, to discuss the zoning regulations of Business or Vocational Schools
as permitted and special uses.
Melissa Klotz, Interim Zoning Administrator, described the proposed text amendment as
recommended by staff and the Zoning Committee of the Plan Commission.
318 of 448
DRAFT NOT APPROVED
Page 2 of 6
Plan Commission Minutes 01/08/2014
Commissioner Freeman asked how the Business School is defined. Ms. Klotz noted the
definition on Page 2 of the staff memo. Commissioner Freeman asked if Kellog School is
a business school per this definition. Ms Klotz stated that Kellog School is classified as
part of a university use and noted there is a use being proposed at 990 Grove St which is
currently classified as an office use, but would be classified as A business/vocational
school upon their expansion.
Commissioner Ford noted a possible grammatical error in the definition suggesting the
definition should read: “…in one or more technical subjects and trades..” to which
Chairman Peters suggested also adding “…and graduate college/university
institutions…” wording to the definition.
Ms. Masoncup suggested striking “four-year” wording and leaving only
“College/University Institution” as that is defined in the Code and it does not limit it to a
four-year institution. Chairman Peters agreed and suggested to leave the “….other than
a community college” wording.
There being no further questions or comments, Chairman Peters opened the hearing for
public comment.
No Public Comment was received.
With no additional deliberation, Chairman Peters invited a motion noting the standards
for approval as outlined in Section 6-3-4-5 of the Zoning Ordinance are satisfied.
Commissioner Ford moved to approve the proposed text amendment regarding Case
#13PLND-0114 as amended.
Commissioner Asaro seconded the motion.
The motion was approved by voice call 6-0. The text amendment was recommended to
City Council with unanimous approval.
B. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0115
Specifically consider a text amendment, pursuant to City Code § 6-4-6-9, Special
Regulations Applicable to Air Conditioning Equipment, to discuss the zoning
regulations for Air Conditioning Equipment.
Ms. Klotz, described the next proposed text amendment related to the air conditioning
equipment as recommended by staff and the Zoning Committee of the Plan Commission.
Commissioner Freeman asked if the air conditioning regulations have already been
modified during his tenure, to which Ms. Klotz replied that they may have been modified
only in the yard facing the alley. Ms. Klotz also noted that the recommendation includes
taking out the regulations regarding the window air conditioning units which was not
discussed at the Zoning Committee meeting. Currently window air conditioning units are
required to meet a five-foot setback. That is difficult to enforce, especially considering
that most existing window air conditioning units likely already encroach into the required
setback, but there have been no complaints. Ms. Klotz noted that without the setback
regulation, the city would still enforce the decibel levels at the lot line.
319 of 448
DRAFT NOT APPROVED
Page 3 of 6
Plan Commission Minutes 01/08/2014
Commissioner Freeman expressed concern with proposed regulations in the side yards
abutting another side yard on residential lots. He does not believe screening helps and
that the sound goes up. He suggested leaving the required setbacks as they are in the
side yards abutting other side yards.
Chairman Peters stated that if the house is located within eight feet of the side lot line,
there is currently no possibility to locate the air conditioning unit on the side of the house.
Commissioner Ford added that on a 25-wide lot, with two ten-foot side yard setbacks,
there is only a five-foot wide area of the lot where an air conditioning unit can be
installed.
Commissioner Freeman commented that would be a case for a zoning variance.
Ms. Klotz clarified that the proposed setback in the interior side yard would be either
eight feet or six feet if the air conditioning unit is properly screened. With the proposed
eight-foot setback, or a six-foot setback with appropriate screening, the unit would be
under the maximum allowed decibel level at the lot line.
Commissioner Lewis asked for the clarification that the proposed changes and
regulations would not include regulating the decibel level of the units. Ms. Klotz
confirmed and noted that staff used the allowable decibel levels at the lot lines to
determine appropriate setback changes. Upon a compliant, City staff would go out and
measure the decibel level at the lot line. However, the ambient noise makes it difficult to
get a reading of less than 65 decibels anywhere on the lot.
Commissioner Freeman stated that we often run into issues where neighbors do not
want to call and complain about their neighbors. Enabling someone to install their air
conditioning unit even closer would be frustrating for residents. He is not in favor of
reducing the required setback in interior side yards.
Commissioner Freeman asked how many setback variances were requested in the last
year, to which Ms. Klotz replied there were seven total all of which, except for one, were
approved. For the one that was denied, there was a possible conforming location so the
standards for meeting the variance were not met and the units were installed illegally.
Commissioner Lewis noted he is concerned that someone will install the unit in the
interior side yard instead of in the rear yard because that is more convenient for them.
Commissioner Freeman asked if the staff initiated this text amendment, to which Ms.
Klotz confirmed it was initiated by staff due to the work load related to the variance
requests from this regulation.
Commissioner Freeman confirmed he is concerned with the proposed setback anytime
the subject lot line abuts another property.
Commissioner Ford stated that he has a problem here balancing the rights of the
property owner vs. the neighbor. He expressed concern we are forcing property owners
of reasonably sized lots to come in for variances.
320 of 448
DRAFT NOT APPROVED
Page 4 of 6
Plan Commission Minutes 01/08/2014
Ms. Klotz added to put it in perspective; most accessory structures have a five-foot
interior side yard setback requirement and a three-foot setback in the rear yard.
Commissioner Asaro stated he agrees with Commissioner Ford and said staff’s
recommendation is reasonable.
Upon a question, Ms. Klotz described the process for a building permit and a zoning
variance.
Commissioner Asaro asked if there is a mechanism that could be put in place to make
sure the neighbor is notified there is a permit application for an air conditioning unit to be
placed eight feet from their lot line, perhaps through certified mailing notice requirement.
Ms. Klotz indicated applicants are always encouraged to discuss the placement of air
conditioning units with their neighbors. She stated that most variation request end up
being minor variations, and in the cases when they are major variations, the applicants
do not move forward to the ZBA without the support of their neighbors.
Upon a question for clarification from Commissioner Lewis, Chairman Peters clarified the
decibel levels have already been adopted into the City Code and that is not in front of the
Board tonight.
Commissioner Asaro asked if the language could be modified to require applicant to
place the units at a ten-foot setback if that location is available. Ms. Klotz responded
there would be a problem defining a conforming location especially if landscaping would
have to be removed or if the applicant has future plans to build other structures like a
deck where a conforming location currently exists.
Commissioner Asaro asked if the City inspects the final location of the unit once
installed? Ms. Klotz indicated that inspector only measure the distance if the unit
obviously looks to be out of compliance with the approved plans.
Chairman Peters indicated he thinks an eight-foot setback is reasonable. The two foot
requirement from the principal structure could be also added to the eight-foot setback
requirement and a language could be added when someone is asking for a six-foot
setback that there is no other available option.
Upon a question from Commissioner Ford, Ms. Klotz indicated the typical width of the air
conditioning unit is two feet by two feet.
Commissioner Ford stated that staff has come up with a good reasonable solution.
Commissioner Freeman said he is also used to the noise, but he is concerned new units
would start being installed in areas where they are not currently located.
Chairman Peters asked the commissioners for a show of hands in support of the
proposed text amendment as presented by staff.
321 of 448
DRAFT NOT APPROVED
Page 5 of 6
Plan Commission Minutes 01/08/2014
Commissioner Dubin asked who determines the appropriate screening method. Ms.
Klotz said city staff would determine the appropriate screening and write it on the
approved plans, such as “must be screened by four-foot evergreens”. A chain link fence
would not be adequate.
There being no further discussion Chairman Peters opened the hearing to public
comment.
No Public Comment was received.
Chairman Peters invited a motion.
Commissioner Asaro made a motion to approve the proposed text amendment regarding
Case # 13PLND-0115 as presented by Staff.
Commissioner Ford seconded the motion.
The motion was approved by voice call 5-1 with Commissioner Freeman voting Nay. The
text amendment was recommended to City Council for approval.
4. ELLECTION OF CHAIR, VICE-CHAIR, LIAISONS AND SUB-COMMITTEES
Chairman Peters introduced the next order of business to elect the chair, vice chair and
members of the sub-committees of the Plan Commission.’
Commissioner Ford made a motion to nominate Chairman Peters for another term as the
chairperson of the Board.
Seconded by Commissioner Lewis.
The motion was approved by voice call 6-0.
Ms. Klotz stated that Commissioner Shure has indicated he is open to another term as a
vice-chair.
Commissioner Freeman made a motion to nominate Commissioner Shure as vice-chair.
Seconded by Commissioner Ford.
The motion was approved by voice call 6-0.
The discussion on appointments for each committee followed.
Chairman Peters confirmed the following appointments:
Zoning Committee
Commissioner Ford, Commissioner Dubin, Commissioner Lewis, Commissioner Shure
(Chair) and Commissioner Peters.
322 of 448
DRAFT NOT APPROVED
Page 6 of 6
Plan Commission Minutes 01/08/2014
Comprehensive Plan Committee:
Commissioner Freeman, Commissioner Ford, Commissioner Dubin, Commissioner
Shure and Commissioner Peters.
Housing and Community Development Act Committee Liaison:
Commissioner Opdycke
Planning and Development Committee Liaison:
Commissioner Asaro
Economic Development Committee Liaison:
Commissioner Freeman
Place Names Committee Liaison:
Commissioner Freeman
Parking Committee Liaison:
Commissioner Freeman
Commissioner Ford made a motion to nominate all committee members and liaisons as
confirmed by Chairman Peters.
Seconded by Commissioner Asaro.
The motion was approved by voice call 6-0.
5. ADJOURNMENT
Commissioner Ford motioned to adjourn the meeting, and Commissioner Freeman
seconded the motion. The meeting was adjourned at 8:04 pm.
Respectfully Submitted,
Damir Latinovic
Neighborhood and Land Use Planner, Community Development Department
323 of 448
Business or Vocational Schools
Text Amendment
13PLND-0114
324 of 448
Memorandum
To: Chair and Members of the Plan Commission
From: Mark Muenzer, Community Development Director
Melissa Klotz, Interim Zoning Administrator
Subject: Discussion of Draft Text Amendment Ordinance 3-O-14 for Business or
Vocational Schools, 13PLND-0114
Date: December 20, 2013
Proposal Overview
The Zoning Ordinance does not currently feature a use category for Business or
Vocational Schools. Such facilities should have an established zoning definition and
land use approval as permitted and special uses similar to the land use regulations of
Educational Institutions. The Zoning Ordinance should also be amended to clarify the
difference between such facilities and College/University Institutions. There is one
establishment, the Career Institute at 990 Grove Street, that hopes to launch a large-
scale Business or Vocational School.
Recommendation
Following the November 20, 2013 Zoning Committee meeting, City staff and the Zoning
Committee of the Plan Commission recommend amending the Zoning Ordinance to
establish Business or Vocational Schools as permitted uses in all Commercial, Mixed
Use, and University Districts, and special uses in all other zoning districts. Such
facilities typically feature similar impacts to that of Educational Institutions. City staff
also recommends amending the zoning definition of College/University Institutions to
clarify the difference between the uses.
Summary
In the past, Business or Vocational Schools (previously referred to as vocational training
facilities) small in scale have been classified as office uses. Such facilities have
typically featured 30 clients or less, and have been viewed as being similar in impact to
other office uses. Larger facilities that are not similar in intensity and impact to other
office uses do not currently have a zoning use category.
Business or Vocational Schools are similar in nature and intensity to Educational
Institutions. The land use regulations for Educational Institutions are as follows:
325 of 448
R1-R6 B1-B3 C1-C2 D1-D4 I1-I3 M’s O1,RP T1-T2 U1-U3
Educational
Institutions -
Private
S P P S P
(S in MXE) S P
(not in U2)
Educational
Institutions -
Public
P P P S P P P
(not in U2)
Business or Vocational Schools may feature programs including classroom study for
nursing, medical billing, and computer technology, as well as more intense uses such
as automobile repair and general trade contractors such as electricians, air conditioning
repair, and plumbing.
Proposed Regulations
Since Business or Vocational Schools feature many of the same goals and objectives
as Educational Institutions, have similar models of operation, and similar land use
characteristics and neighborhood impacts as Educational Institutions, it is appropriate to
regulate such facilities in a similar fashion. However, Business or Vocational Schools
are typically intended for adult or teenage clientele and may feature programs that
create minor nuisances such as automobile repair, additional regulation is needed. The
Zoning Committee and City staff recommend Business or Vocational Schools utilize the
following zoning definition and land use regulations:
Business or Vocational School – a privately-owned or publicly-owned
post-secondary school, other than a community college or four-year
“College/University Institution”, providing occupational or job skills in a
variety of technical subjects and trades for specific occupations.
R1-R6 B1-B3 C1-C2 D1-D4 I1-I3 M’s O1 RP T1-T2 U1-U3
Business or
Vocational
Schools
S S P S S P S S S P
Additionally, clarification should be made to the zoning definition of College/University
Institution. The added clarification is underlined below:
College/University Institution – A privately-owned or publicly-owned
institution providing full-time or part-time education, other than “Business
or Vocational Schools”, beyond the high school level, including any
lodging rooms or housing for students or faculty.
Such change to the College/University Institution definition should not affect
Northwestern University since the proposed Business or Vocational School use is
permitted in the U Districts.
Other Communities
The Village of Skokie defines such use as “School, Technical and Trade,” and includes
multiple subcategories. Skokie regulates the use similarly to the other educational
uses, except that “School, Technical and Trade” is not allowed in residential districts.
The Village of Niles does not specifically define the use, but instead lumps vocational
326 of 448
schools into the same land use category as colleges, universities, and trade schools,
which are special uses in all residential districts and business districts, but not permitted
in manufacturing or public land districts. The Village of Oak Park defines such use
under the generic “School” definition, which is “a public, parochial or private
organization providing educational instruction to children or adults.” The land use
regulations further split the definition up as “Post high school educational or instructional
institutions or facilities, public & private,” which is a permitted use in all non-residential
districts with the exception of special use designation in the B4 district. (See attached
supporting documents).
Attachments
Draft Ordinance 3-O-14
Zoning Committee of the Plan Commission Draft Meeting Minutes – November 20, 2013
Zoning Committee of the Plan Commission Packet – November 20, 2013
327 of 448
12/26/2013
3-O-14
AN ORDINANCE
Amending Portions of the Zoning Ordinance
to Create the “Business or Vocational” Use and Amend the
Definition of “College/University Institution”
WHEREAS, on January 8, 2014, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 13PLND-0114 to consider
various amendments to the text of Title 6 of the Evanston City Code of 2012, as
amended (the “Zoning Ordinance”), relating to the creation of the Use known as
“Vocational Training Facility;” and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of January 27, 2014, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 13PLND-0114 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of January 27 and February 10, 2014, the City
Council considered and adopted the records and recommendations of the Plan
Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
328 of 448
3-O-14
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-18-3 of the Zoning Ordinance, “Definitions,” is
hereby amended to include the following:
BUSINESS OR VOCATIONAL SCHOOL: a privately-owned or publicly
owned post-secondary school, other than a community college or four-
year “College/university institution”, providing occupational or job skills in a
variety of technical subjects and trades for specific occupations.
COLLEGE/UNIVERSITY INSTITUTION: A privately-owned or publicly-
owned institution providing full-time or part-time education, other than
“Business or vocational school”, beyond the high school level, including
any lodging rooms or housing for students or faculty.
SECTION 3: Subsection 6-8-2-4 of the Zoning Ordinance, “Special Uses”
in the R1 District, is hereby amended to include “Business or Vocational School.”
SECTION 4: Subsection 6-8-3-3 of the Zoning Ordinance, “Special Uses”
in the R2 District, is hereby amended to include “Business or Vocational School.”
SECTION 5: Subsection 6-8-4-3 of the Zoning Ordinance, “Special Uses”
in the R3 District, is hereby amended to include “Business or Vocational School.”
SECTION 6: Subsection 6-8-5-3 of the Zoning Ordinance, “Special Uses”
in the R4 District, is hereby amended to include “Business or Vocational School.”
SECTION 7: Subsection 6-8-6-3 of the Zoning Ordinance, “Special Uses”
in the R4a District, is hereby amended to include “Business or Vocational School.”
SECTION 8: Subsection 6-8-7-3 of the Zoning Ordinance, “Special Uses”
in the R5 District, is hereby amended to include “Business or Vocational School.”
SECTION 9: Subsection 6-8-8-3 of the Zoning Ordinance, “Special Uses”
in the R6 District, is hereby amended to include “Business or Vocational School.”
329 of 448
3-O-14
~3~
SECTION 10: Subsection 6-9-2-3 of the Zoning Ordinance, “Special
Uses” in the B1 District, is hereby amended to include “Business or Vocational School.”
SECTION 11: Subsection 6-9-3-3 of the Zoning Ordinance, “Special Uses”
in the B2 District, is hereby amended to include “Business or Vocational School.”
SECTION 12: Subsection 6-9-4-3 of the Zoning Ordinance, “Special
Uses” in the B3 District, is hereby amended to include “Business or Vocational School.”
SECTION 13: Subsection 6-9-5-3 of the Zoning Ordinance, “Special
Uses” in the B1a District, is hereby amended to include “Vocational Training Facility.”
SECTION 14: Subsection 6-10-2-2 of the Zoning Ordinance, “Permitted
Uses” in the C1 District, is hereby amended to include “Business or Vocational School.”
SECTION 15: Subsection 6-10-3-2 of the Zoning Ordinance, “Permitted
Uses” in the C1a District, is hereby amended to include “Business or Vocational
School.”
SECTION 16: Subsection 6-10-4-2 of the Zoning Ordinance, “Permitted
Uses” in the C2 District, is hereby amended to include “Business or Vocational School.”
SECTION 17: Subsection 6-11-2-3 of the Zoning Ordinance, “Special
Uses” in the D1 District, is hereby amended to include “Business or Vocational School.”
SECTION 18: Subsection 6-11-3-4 of the Zoning Ordinance, “Special
Uses” in the D2 District, is hereby amended to include “Business or Vocational School.”
SECTION 19: Subsection 6-11-4-3 of the Zoning Ordinance, “Special
Uses” in the D3 District, is hereby amended to include “Business or Vocational School.”
SECTION 20: Subsection 6-11-5-3 of the Zoning Ordinance, “Special
Uses” in the D4 District, is hereby amended to include “Business or Vocational School.”
330 of 448
3-O-14
~4~
SECTION 21: Subsection 6-12-2-3 of the Zoning Ordinance, “Special
Uses” in the RP District, is hereby amended to include “Business or Vocational School.”
SECTION 22: Subsection 6-13-2-2 of the Zoning Ordinance, “Permitted
Uses” in the MU District, is hereby amended to include “Business or Vocational
School.”
SECTION 23: Subsection 6-13-3-2 of the Zoning Ordinance, “Permitted
Uses” in the MUE District, is hereby amended to include “Business or Vocational
School.”
SECTION 24: Subsection 6-13-4-2 of the Zoning Ordinance, “Permitted
Uses” in the MXE District, is hereby amended to include “Business or Vocational
School.”
SECTION 25: Subsection 6-14-2-3 of the Zoning Ordinance, “Special
Uses” in the I1 District, is hereby amended to include “Business or Vocational School.”
SECTION 26: Subsection 6-14-3-3 of the Zoning Ordinance, “Special
Uses” in the I2 District, is hereby amended to include “Business or Vocational School.”
SECTION 27: Subsection 6-14-4-3 of the Zoning Ordinance, “Special
Uses” in the I3 District, is hereby amended to include “Business or Vocational School.”
SECTION 28: Subsection 6-15-2-3 of the Zoning Ordinance, “Special
Uses” in the O1 District, is hereby amended to include “Business or Vocational School.”
SECTION 29: Subsection 6-15-3-3 of the Zoning Ordinance, “Special
Uses” in the T1 District, is hereby amended to include “Business or Vocational School.”
SECTION 30: Subsection 6-15-4-3 of the Zoning Ordinance, “Special
Uses” in the T2 District, is hereby amended to include “Business or Vocational School.”
331 of 448
3-O-14
~5~
SECTION 31: Subsection 6-15-5-2 of the Zoning Ordinance, “Permitted
Uses” in the U1 District, is hereby amended to include “Business or Vocational School.”
SECTION 32: Subsection 6-15-6-2 of the Zoning Ordinance, “Permitted
Uses” in the U1a District, is hereby amended to include “Business or Vocational
School.”
SECTION 33: Subsection 6-15-7-2 of the Zoning Ordinance, “Permitted
Uses” in the U2 District, is hereby amended to include “Business or Vocational School.”
SECTION 34: Subsection 6-15-8-2 of the Zoning Ordinance, “Permitted
Uses” in the U3 District, is hereby amended to include “Business or Vocational School.”
SECTION 35: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 36: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 37: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 38: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
332 of 448
3-O-14
~6~
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
333 of 448
DRAFT NOT APPROVED
Page 1 of 3
Evanston Zoning Committee of the Plan Commission Minutes
MEETING MINUTES
ZONING COMMITTEE OF THE PLAN COMMISSION
Wednesday, November 20, 2013
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Room 2403
Members Present: Richard Shure, Scott Peters, Jim Ford, Patricia Ledesma, Stuart
Opdycke
Members Absent: Kwesi Steele, Dave Galloway, Barbara Putta, Lenny Asaro, Seth
Freeman
Staff Present: Melissa Klotz, Michelle Masoncup
Presiding Member: Richard Shure, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Shure called the meeting to order at 7:00pm.
2. MINUTES
Approval of October 16, 2013 Zoning Committee of the Plan Commission Meeting
Minutes:
Commissioner Peters motioned for approval of the October 16, 2013 meeting minutes.
Commissioner Ledesma seconded the motion. A voice vote was taken and the minutes
were approved.
3. UNFINISHED BUSINESS
4. NEW BUSINESS
A) TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0114
Specifically consider a text amendment, pursuant to City Code § 6-18-3, Definitions,
to discuss the zoning definitions for Educational Institution – Private, and Educational
Institution – Public.
Ms. Klotz explained the staff proposal to amend the zoning definition of Educational
Institutions to include vocational training facilities.
The committee determined certain vocational training facilities may create nuisances,
such as auto mechanic repair classes, so a vocational training should be a separate
zoning use with different land use regulation from Educational Institutions. The
committee suggested the following districts as permitted and special use:
334 of 448
DRAFT NOT APPROVED
Page 2 of 3
Evanston Zoning Committee of the Plan Commission Minutes
R1-R6 B1-B3 C1-C2 D1-D4 I1-I3 M’s O1 RP T1-T2 U1-U3
Business or
Vocational
Schools
S S P S S P S S S P
The committee suggested staff propose a zoning definition as the text amendment
moves forward to the Plan Commission.
Commissioner Ledesma noted she likes the Skokie definition, and Commissioner
Peters noted the definition of University/College would need to be amended for
clarification.
Commissioner Peters motioned to recommend approval of the proposed land use
regulations for vocational training facilities, noting staff should create a new zoning
definition for the use that is modeled after the first half of the Skokie definition, and
with modification to the University/College definition as necessary. Commissioner
Ford seconded the motion, which was approved 5-0.
B) TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0115
Specifically consider a text amendment, pursuant to City Code § 6-4-6-9, Special
Regulations Applicable to Air Conditioning Equipment, to discuss the zoning
regulations for Air Conditioning Equipment.
Ms. Klotz explained the staff proposal to amend the zoning setbacks for air
conditioning equipment since the regulations are overly restrictive and results in
many variance requests.
Commissioner Peters noted the proposed regulation changes would not allow
homeowners to place a/c units near the property line on a corner lot since the
regulation would require such units to be located within 2’ of the house.
Commissioner Ford motioned to recommend approval of the proposed text
amendment as recommended by staff. Commissioner Opdycke seconded the
motion, which was approved 5-0.
Commissioner Peters thanked Commissioner Ledesma for her service on the Plan
Commission, noting this as her last meeting.
5. DISCUSSION
6. ADJOURNMENT
Commissioner Ford motioned for adjournment and Commissioner Peters seconded
the motion. The meeting adjourned at 8:00pm.
The next meeting of the Zoning Committee of the Plan Commission will be Wednesday,
December 18, 2013 at 7:00pm., in room 2403 of the Lorraine H. Morton Civic Center,
2100 Ridge Avenue.
Respectfully Submitted,
335 of 448
DRAFT NOT APPROVED
Page 3 of 3
Evanston Zoning Committee of the Plan Commission Minutes
Melissa Klotz
Zoning Planner, Community Development Department
336 of 448
337 of 448
338 of 448
339 of 448
340 of 448
341 of 448
342 of 448
343 of 448
344 of 448
345 of 448
346 of 448
347 of 448
348 of 448
For City Council meeting of February 10, 2014 Item H1
Business of the City by Motion: Township Payroll and Bills for January 2014
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Joe McRae, Deputy City Manager
Subject: Township of Evanston January 2014 Bills
Date: February 3, 2014
Recommended Action:
Township of Evanston Supervisor recommends the City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of January
2014. The total approved to be paid by Human Service Committee is $79,980.63.
Legislative
Funding Source:
Township budget, see attached bills list.
Summary:
Township of Evanston monthly expenditures require Township Trustees approval.
Attachments:
January GA Accounting Report
January Client Monthly Medical Report
January Client EAS Monthly Report
January Office Depot Bill
Memorandum
349 of 448
350 of 448
351 of 448
352 of 448
353 of 448
354 of 448
355 of 448
356 of 448
357 of 448
358 of 448
359 of 448
360 of 448
361 of 448
362 of 448
363 of 448
364 of 448
365 of 448
366 of 448
367 of 448
368 of 448
369 of 448
370 of 448
371 of 448
372 of 448
373 of 448
374 of 448
375 of 448
For City Council Meeting of February 10, 2014 Item H2
Ordinance 8-O-13: Changes to Commission on Aging
For Action
To: Honorable Mayor and Members of the City Council
Members of the Human Services Committee
From: Joseph McRae, Deputy City Manager/Director Park, Recreation &
Community Services
Christina Ferraro, Assistant Director for Community Services
Subject: Ordinance 8-O-13 amending Title 2, Chapter 3 of the City Code to Reflect
Changes in the Commission on Aging
Date: February 5, 2014
Recommended Action:
Staff recommends adoption of Ordinance 8-O-13 amending Title 2, Chapter 3 of the
City Code to reflect changes in the Commission on Aging. This ordinance was
introduced at the May 13, 2013 City Council meeting, and should have come to Council
for final adoption on May 27, 2013. However, this ordinance was mistakenly never
brought back to Council for final action.
Funding Source:
While the Commission on Aging does not have a direct funding source, it does provide
support for the Long Term Care Ombudsman Program. A total of $39,082 is received
from state and federal funding sources to maintain the overall program.
Summary:
In June 2011, the procedure to develop a work plan was put into place when the
Commission on Aging undertook the task of reviewing its goals to reflect the true
purpose and responsibility of the Commission. Those goals and objectives were
approved by the Commission in February 2012. On February 28, 2012, the
Commission on Aging work plan was presented to the Rules Committee. Goal 5 of that
work plan was to review, revise and submit recommendations of the Ordinance and
rules to the Human Services Committee. In March 2012, City of Evanston staff and
chairperson met to develop a strategy for amending the Ordinance. The Executive
Committee of the Commission met in April 2012 and made recommendations to the
Commission on Aging Ordinance. Those recommendations were submitted to the
Commission prior to the May 2012 meeting for review.
Memorandum
376 of 448
At the May 8, 2012 Commission on Aging meeting, Commission Chairperson discussed
revisions to the Ordinance by noting that many of the areas of modification were
grammar/mechanical changes. Staff explained the process and the chain of command
necessary in revising the Ordinance and Rules of the Commission. Chairperson also
reviewed and discussed the Rules and Ordinance and explained the rationale for
making the changes. The major changes of note were the revision of the language to
remove the implication from the previously worded document that the Commission on
Aging administers the Long Term Care Ombudsman program, to stating that the
Commission serves in an advocacy and advisory role. Also of significant change is the
inclusion of non-Evanston residents for consideration for appointment to serve on the
Commission. The Ordinance revisions were accepted with a majority vote with one
member dissenting. The Ordinance revisions were submitted to the City of Evanston
Law Department and after several additional revisions between the Law Department
and the Commission, revisions were completed on April 1, 2013.
Legislative History:
While there is no actual legislative history that supports amending Ordinance 8-O-13,
there is much literature that supports changes made to the Ordinance, specifically terms
related to how seniors and individuals with disabilities are referred to. The proposed
modifications to the Ordinance support the new politically correct terminology
researched by Commission on Aging members. Therefore, the revisions to the
Ordinance are proposed as a result of this research and the Commission’s overall
desire to ensure that its goals and objectives reflect the true purpose and responsibility
of the Commission.
On May 6, 2013, the Human Services Committee recommended approval of Ordinance
8-O-13.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 8-O-13
377 of 448
4/2/2013
8-O-13
AN ORDINANCE
Amending Title 2, Chapter 3 of the City Code
to reflect changes in the Commission on Aging
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That section 2-3-1 of the Evanston City Code of 2012,
as amended, is hereby further amended to read as follows:
2-3-1. RATIONALE.
The purpose of a Commission on Aging is to promote the welfare and betterment of the
seniors of the city. The Commission on Aging is necessary to achieve the following
objectives: It is hereby found and declared by the City Council that, in order to:
(A) Insure that the aging population will continue to be regarded as productive,
responsible, contributing members of society;
(B) Guarantee Advocate for the retention of all rights, privileges, protections for
seniors;
(C) Assist seniors citizens in the maintenance of their dignity, self-respect and
independence;
(D) Facilitate the understanding between generations Educate the community and
enlist support and participation of all residents about those needs;
(E) Provide the opportunity for seniors citizens to express their desires and advance
their causes; and
(F) And in recognition of the need of a Provide a voice to speak for that portion of the
aging population unable to advocate on their own behalf, it is and necessary to
provide an organizational structure which can accomplish such ends.
SECTION 2: That section 2-3-2 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-2. ESTABLISHMENT; APPOINTMENTS AND QUALIFICATIONS.
There is hereby created an Evanston The Commission on Aging is hereby created.
378 of 448
8-O-13
~2~
The Commission shall consist of fifteen (15) members appointed by the Mayor, with the
advice and consent of the City Council. At least one-third (1/3) of the Commission on
Aging shall be age sixty (60) or over. Eligible members include residents of the City and
non-residents (not to exceed three members) of the City that are employed within the
City limits, except members cannot be a No person shall be eligible for appointment to
the commission unless such person is a resident of the City, nor shall any person be
eligible for appointment to the Commission if said person is a paid staff member of any
City agency or organization serving seniors the elderly. Subject to the foregoing
limitations, the appointed Commissioners shall possess, to the extent feasible,
qualifications of leadership, desire and interest to work with and for seniors citizens,
compassion, knowledge of and experience with seniors and the ability to offer solutions
to the difficulties encountered in the aging process. The Commission shall include
representation of various socio-economic groups. It shall be the duty of the Human
Services Committee of the City Council to submit to the Mayor, at least sixty (60) days
prior to the expiration of terms, the names of one or more qualified persons for each
expected vacancy.
SECTION 3: That section 2-3-3 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-3. TERMS OF OFFICE, VACANCIES.
All appointees to the Commission on Aging shall serve for a terms of three (3) years or
until their successors are appointed and confirmed.; provided, however, that initially, five
(5) members shall be appointed for terms of one year; five (5) members shall be
appointed for terms of two (2) years; and five (5) members shall be appointed for terms
of three (3) years. Members of the Commission on Aging shall not serve for more than
two (2) full terms, and vacancies shall be filled for the remaining portion of a vacant term
by the Mayor after prior consultation with the Human Services Committee of the City
Council and with the advice and consent of said Council.
SECTION 4: That section 2-3-4 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-4. ADMINISTRATION.
The Commission on Aging shall have a Director and other suitable staff appointed by
tThe City Manager or his/her designee shall appoint appropriate city staff members to
the Commission on Aging to assist in consultation with the Commission on Aging with
its duties and functions. The Commission shall maintain an office properly equipped to
discharge its function. It shall present to the City Council an annual report of its
objectives and accomplishments, and shall adopt rules for meetings, the transaction of
its business, and keep a record of its transactions, findings and determinations.
379 of 448
8-O-13
~3~
SECTION 5: That section 2-3-5 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-5. POWERS AND DUTIES.
In addition to providing professional services to seniors in the community to carry out
their its powers and duties, the Commission on Aging is encouraged, where
appropriate, to utilize and involve the families, friends and neighbors of the seniors
being served.
The Commission on Aging shall be vested with the following powers and duties:
(A) Information and Referral.
1. To develop a resource file of services available to seniors citizens.
2. To answer all inquiries from, or on behalf of seniors and other residents
on senior issues citizens.
3. To make referrals and to follow up on referrals.
4. To publicize senior citizens programs or specialized services available
to for seniors citizens.
(B) Advocacy.
1. To provide advocacy and ombudsman services to aging citizens
seniors, particularly (those who are the isolated, the or ill, and to persons
with disabilities, or the troubled, where needed or when requested.
2. To advocate services for the needs and rights of the aging population.
3. To promote active participation of seniors in programs addressing the
needs and rights of the aging population.
4. To consider various funded programs for local aging residents’ citizens'
needs.
5. To consider financial problems of the aging population in relationship to
the dignity, self-respect and independence of that group.
(C) Study, Evaluation, Planning and Recommendation.
1. To study and evaluate the needs of all seniors citizens, including those
who are the isolated elderly.
2. To analyze existing services in relationship to these needs.
3. To recommend to service providers additions, changes or deletions in
services.
4. To develop a professional advisory group to advise the Commission
and its staff regarding programming, planning, staff qualifications,
performance and research related to the elderly.
(D) Coordination and Consultation.
1. To coordinate services for seniors citizens provided by Federal, State,
regional, local agencies and, in addition, to cooperate with City
departments.
2. To Provide consultation and assistance to community groups
developing or delivering services for seniors citizens.
380 of 448
8-O-13
~4~
3. To Develop various committees. One committee shall be concerned
involved with long-term care facilities which may includinge, but not be
limited to, residents, owners, managers, and administrators. of long-term
care facilities, representatives of residents of such facilities,
representatives of major service providers, community groups and City
departments.
(E) Education.
1. To Promote community education and disseminate information
regarding the problems, needs and status of seniors citizens.
2. To Educate the community about the various phases of the aging
process.
(F) Long-Term Care Ombudsman Program.
1. To operate a Long-Term Care Ombudsman Program within the rules
and standards prescribed by the Illinois Act on Aging and the federal Older
Americans Act, 42 USC 3015. Paid and qualified volunteer staff of the
program:
a. Shall have immediate access to all long-term care facilities and
residents and, with written permission from the resident or legal
guardian, shall have access to all records of the resident;
b. Shall receive, and inquire into complaints, problems, concerns or
issues reported by or on behalf of persons who are, who have
been, or who may become residents of long-term care facilities
relating to action, inaction or decisions of:
(1) Providers or their representatives;
(2) Long-term care facilities;
(3) Public agencies; or
(4) Social service agencies;
which may adversely affect the health, safety, welfare or rights of such
residents;
c. Shall maintain the confidentiality of all resident records and
information within the program;
d. May visit and talk, in person or on the telephone, with residents
and make personal, social and legal services available to residents;
e. May assist residents in asserting their rights by means of
personal advocacy or in groups such as the resident council and
family councils; and
f. May consult with and assist facility staff and administrators in
resolving issues, concerns, problems and complaints.
1. Provide advocacy services through support of the Long Term Care
Ombudsman Program as prescribed by the Illinois Act on Aging and the
Older Americans Act.
2. Increase awareness of residents’ rights and Ombudsman services by
building the Volunteer Ombudsman Program.
3. Complete site visits to long term care facilities and make
recommendations to the Long Term Care Ombudsman Program regarding
problems/concerns.
381 of 448
8-O-13
~5~
a. Be familiar with resources and levels of care provided by each
type of long term care facility.
b. Utilize information gathered from site visits to educate Evanston
residents.
4 2. To Refer matters to and consult with the Long Term Care
Ombudsman Program appropriate local, state and federal agencies
regarding the conditions of long-term care facilities.
5 3. To coordinate Support ombudsman services with the protection and
advocacy system for individuals with developmental disabilities or mental
illness who are residing in long-term care facilities regardless of age.
4. To pursue any and all administrative, legal and other appropriate
remedies on behalf of residents of long-term care facilities.
SECTION 6: That section 2-3-6 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this Ordinance 8-O-13 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 9: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 10: This Ordinance 8-O-13 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
382 of 448
8-O-13
~6~
Introduced:_________________, 2013
Adopted:___________________, 2013
Approved:
__________________________, 2013
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
383 of 448
For City Council meeting of February 10, 2014 Item H3
Business of the City by Motion: Harley Clarke Mansion Next Steps
For Action
To: Honorable Mayor and Members of the City Council
Human Services Committee
From: Wally Bobkiewicz, City Manager
Subject: Harley Clarke Mansion – Update on Further Discussions with Evanston
Arts Center and Illinois Department of Natural Resources for Future Use
of Mansion
Date: February 5, 2014
Recommended Action
It is recommended that the City Council: 1) receive this report; 2) direct the City
Manager to issue a notice of lease termination to the Evanston Art Center pursuant to
current lease agreement; 3) direct the City Manager to continue discussions with the
Illinois Department of Natural Resources (IDNR) on future use of the Mansion.
On February 3, 2014, the Human Services Committee moved approval to direct the City
Manager to issue the notice of the lease termination to the Evanston Art Center
pursuant to their current lease agreement and also direct the City Manager to continue
discussions about a partnership with the IDNR. A February 6, 2014 letter from the
Evanston Art Center has been added to the packet of materials.
Summary
At its November 11, 2013 meeting, the City Council directed me to work with both the
Evanston Arts Center and Illinois Department of Natural Resources (IDNR) Coastal
Management Program on plans for future use of the Mansion. The issue was then
referred back to the Human Services Committee.
Since then, the Illinois Department of Natural Resources held a community meeting at
the Civic Center on January 15, 2014 to discuss its plans for the Mansion. IDNR
discussed the activities of its agency and plans to house the Department’s Coastal
Management Program at the Mansion. The review of its plans was favorably received.
IDNR has restated their interest in a partnership with the City (Attachment 2).
The Evanston Art Center has conducted its own evaluation of the property. Cultural
Arts Coordinator Jennifer Lasik and I met with Center Board Chair Tess Lickerman and
Center Executive Director Norah Diedrich on January 28, 2014 for an update on its
status. Ms. Lickerman and Diedrich reported that the costs associated with renovation
of the building to meet its needs were prohibitively expensive and that the Evanston Art
Memorandum
384 of 448
Center was continuing to look for alternate sites for relocating. The Evanston Art Center
Board believes this process to identify, purchase and occupy a new location could take
up to three years. The Art Center representatives are interested in pursuing an
amendment to its lease that would allow them to remain at the Mansion until such time
they are able to relocate to a different facility. Representatives from the Art Center will
be present at the Committee’s meeting for a complete report listed below and to answer
committee questions. Please see attachments below from the Evanston Art Center
(Attachments 3-5).
I believe that the City can not wait an extended period of time to move forward with long
term improvements of the Mansion and to identify a user that can utilize the facility.
In order to move this process forward, I am recommending that I be directed to issue a
notice of lease termination to the Evanston Art Center. The terms of the City’s current
1996 lease provides for two hundred and forty days notice for lease termination. If the
City Council provides such direction, this would have the lease terminate in October,
2014. A notice ending the lease would then begin a timeframe for the improvement of
the Mansion. I am also recommending that I be directed to work further with IDNR to
further refine its interest in the Mansion, develop a renovation plan for the building to
meet its needs and draft an agreement that would cover the renovation of the building,
costs associated with the renovation work and future use by IDNR.
If an agreement is successfully negotiated with IDNR, I would also work on an
agreement with the Evanston Art Center for its transition from the Mansion.
If an agreement can not be reached with IDNR, then the City Council may wish to
consider extending the lease termination with the Evanston Arts Center. However, I
would recommend that the City continue to seek a new user for the property.
The 1996 lease with the Evanston Art Center is attached for your reference.
Attachments
1. 1996 Lease with Evanston Art Center
2. IDNR January 31, 2014 Letter
3. EAC Letter, January 30, 2014
4. IFF Study for EAC
5. Evanston Art Center Plan
6. EAC Letter, February 6, 2014
Page 2 of 2
385 of 448
386 of 448
387 of 448
388 of 448
389 of 448
390 of 448
391 of 448
392 of 448
393 of 448
394 of 448
395 of 448
396 of 448
397 of 448
398 of 448
January 30, 2014
To: City of Evanston Human Services Committee
Re: Evanston Art Center, February 3, 2014 meeting
We’ve included the facility report completed by the Illinois First Fund (IFF) and a
document outlining some of our plans for the Evanston Art Center’s creative
regeneration and growth.
The results of the IFF facility study confirm that the 2603 Sheridan Road building
will not accommodate our vision for future community programming and the
upgrades and renovations required to provide for a thriving arts center in that
location would be prohibitively costly for us at this time.
Therefore, the Evanston Art Center’s Board of Trustees wishes to inform the
members of the Human Services Committee that an alternative facility is needed
in order to sustain the Art Center well into the future and to continue serving
this community with expanded programming. We ask that you consider allowing
us to operate from 2603 Sheridan Road for the next 2 years (through January
2016) while we solidify plans for another facility. Any less time will seriously
impair the future livelihood of this longstanding and highly respected Evanston
organization. Thousands of Evanston residents would be without a service that
has become an integral part of their lives. Our numerous outreach activities and
adult, senior and youth education classes would be sorely missed. One of the
region’s most highly-regarded exhibitions programs would cease and over one
hundred citizens: staff, teaching artists, interns, and models would lose critical
employment.
Thank you all for your consideration.
Sincerely,
Tess Lickerman Norah Diedrich
EAC Board President EAC Executive Director
399 of 448
EVANSTON ART CENTER
Facility Assessment For
2603 Sheridan Road, Evanston, IL
Prepared by IFF
January 2014
IFF visited and assessed the building located at 2603 Sheridan Road in Evanston, Illinois
(known as the Harley Clarke mansion) on November 14, 2013 as part of a facility assessment.
This Facility Assessment is a summary report of the current physical condition of the building
and includes: identification of facility and Code issues and a ballpark budget estimate
associated with the necessary improvements. The report includes improvements that are
recommended immediately and in the near future, should Evanston Art Center continue to
provide programming at this site. IFF assumes the deficiencies noted on the 11/12/13 Field
Inspection Report issued by the Evanston Bureau of Fire Prevention have been corrected if not
noted in this report.
This report represents the best of IFF’s knowledge regarding observed conditions at the site
with consideration given to assessment reports provided by Evanston Art Center. Opinions
expressed regarding the facility’s conformance to any and all building Codes, accessibility rules
and regulations, or other standards (Code) are preliminary only. As a next step, IFF
recommends that Evanston Art Center engage the services of appropriately licensed
professionals for final determination of Code-related issues and confirmation of the budget
estimate.
Should Evanston Arts Center decide to remain at the Harley Clarke mansion, IFF recommends
implementing the immediate improvements within one year, and the future improvements within
three years (or sooner if funds are available). The recommended future improvements
comprise a full renovation which will require Evanston Arts Center to vacate the building in order
to complete in a timely manner. Phasing of a major renovation to allow Evanston Arts Center to
continue to occupy can add substantial time and cost to the work as well as soft costs such as
architect fees, insurance, etc.
IFF was unable to gain access to the Coach House at the time of the inspection, however, the
facility reports made available to IFF and conversations with Evanston Art Center staff have
pointed to the need for a full renovation of the space. The space is considered to be unusable
in its current state and the current configuration as a residence does not lend itself to efficient
use for Evanston Arts Center programs. The building will likely need to undergo a change of
use from residence to business to be used by Evanston Arts Center which will trigger additional
code compliance items.
IFF is committed to assisting Evanston Art Center in moving forward with the next steps and can
provide owner’s representative services which include selection of an architect and general
contractor, expediting the building permit, and oversight of the construction phase. IFF is
available to discuss this report and our owner’s representative services. Please contact Kate
Ansorge, Senior Project Manager at (312) 596-5129 to arrange a meeting.
400 of 448
Prepared by IFF Page 2 of 8 January 2014
Harley Clarke Mansion
OVERVIEW
The buildings are approximately 86 years old and have been owned by the City of Evanston
since 1965. The buildings were designated Evanston Historic Landmarks in 1978, therefore,
any alterations would need to be approved by the Historic Preservation Commission. The Main
House is currently occupied by Evanston Art Center and houses both administrative and
programming spaces. The Coach House is currently unoccupied. IFF understands the long
term goals include expanding the programs and services currently offered and that the building
will most likely not accommodate the desired level of expansion.
This assessment assumes the dark room is vacated and is used as storage space. Additionally,
improvements to the Coach House are focused on the future, rather than immediate, needs
since a major renovation would be required to use the building for program space. The Main
House has undergone minor renovations over the years and is considered to be in fair
condition. The Coach House has had some exterior improvements but the interior is considered
to be in poor condition.
RECOMMENDED IMPROVEMENTS
Life Safety, Code and Accessibility Improvements
Test fire alarm system on an annual basis to ensure functionality. Upgrade (under
immediate) and add new where new configuration takes place (in the future) for fire
alarm system and comply with current Code requirements.
Install a fire sprinkler system that meets current Code.
Install a passenger elevator to provide a vertical and accessible means to all levels.
This requirement may not be triggered until a later date if renovations are phased.
However, IFF understands Evanston Art Center prefers to make each studio accessible
to all patrons. This work is assumed within three (3) years.
Install Code compliant ramps to make all occupied levels in the basement and first floor
accessible.
Replace automatic door operator at main entrance.
Remove stored materials from stairways and exit passages.
401 of 448
Prepared by IFF Page 3 of 8 January 2014
Remove stored materials from kitchen exit corridor (currently used as storage) and
change use of space to exit corridor only.
Inspect fire escape and make repairs as needed. Maintain inspection of fire escape on
regular basis.
Replace pocket doors at South Gallery with out-swinging double doors to comply with
egress requirements and allow for space to be closed off from adjacent area.
Reverse door swing at second floor studio to fire escape to allow full opening and
prevent egress impedance from above.
Install properly fire rated doors and frames at boiler room and to storage rooms
accessible from the kiln room. Install a new fire rated door and frame to corridor from
kiln room. Install fire-stopping materials at walls, ceilings, and floors as needed to
complete the fire rated assembly. Install fire rated doors and frames at five storage
rooms noted in McGuire Igleski & Associates, Inc. report and at the pottery glazing
studio. Fire caulk all penetrations through fire rated assemblies.
Add fire rated doors on second and third floors, along with fire rated partition on second
floor to create a code-compliant exit path from the third floor painting studio.
Add a door to the exterior from the first floor south gallery to create a second exit from
the space.
Provide additional egress lighting to ensure proper illumination of exit passageways.
Reglaze second story landing window with fire rated glass and glass size.
Add landings or accessible ramps as required at exterior egress doors to meet current
code requirements.
Replace or restore all interior doors and install lever-handle hardware at all doors
(except those to receive panic hardware).
Build new restrooms to meet current code requirements for amount of plumbing fixtures
for each sex.
Upgrade water service and install additional piping and equipment as needed to support
additional plumbing fixtures.
Add handrails at exterior stairs on east side of building and at sloped sidewalk to main
entry on west side of building. Ensure proper turns at changes in direction can be made
along the sloped sidewalk.
Building Systems, Building Envelope, Environmental & Interior Improvements
Replace exterior windows with equal look replacement windows to meet Evanston
Historic Landmark requirements. Replace sills and lintels as needed and new sills shall
match existing in look and dimensions. Any coating and or paint over new lintels shall
match existing look as well.
Replace or restore exterior doors and work shall meet Historic Landmark requirements.
Inspect electrical system. Ensure proper grounding of receptacles, lighting, equipment,
etc. Add receptacles, properly balance loads and consolidate branch panels as needed.
Cover open junction boxes and remedy additional violations as they are uncovered.
Ensure all panels are properly labeled.
Replace standard efficiency light fixtures with new high efficiency fixtures throughout.
Evanston Art Center may be eligible for grant funding from the Illinois Clean Energy
Community Foundation for a portion of this work.
Increase electrical service to 3-phase to support additional HVAC equipment and
elevator within three (3) years.
Inspect heating system to ensure safety and functionality of all components.
402 of 448
Prepared by IFF Page 4 of 8 January 2014
Inspect existing roofing system and perform maintenance and repairs as needed and
ensure work meets Evanston Historic Landmark requirements.
Tuckpoint masonry and replace brick and stone work as needed to prevent water
infiltration and structural issues. All masonry repair and restoration work (including
mortar) shall meet Evanston Historic Landmark requirements.
Replace kiln exhaust and pottery glazing studio exhaust systems with dust collector
systems to remove nuisance dust and debris.
Remove existing boiler and entire heating system including radiators and associated
piping. Install central air handling equipment and complete duct system to serve all
areas of the building. Enclose all ductwork and associated equipment to hide from view
and meet Evanston Historic Landmark requirements.
Replace boiler and add chiller or packaged heating and cooling equipment to provide
cooling.
Provide makeup air system for kiln room, pottery glazing studio, and other spaces as
needed.
Add special exhaust systems as needed in painting studios or other areas to exhaust
fumes, dust, etc.
Replace domestic water pipe and sanitary waste and vent piping throughout. Add new
piping for additional restrooms, service sinks, and studio utility sinks as needed.
Scrape and repaint exterior components where cracking and peeling paint is observed
and meet Evanston Historic Landmark requirements.
Install vacuum breakers at slop sink faucets.
Reconfigure spaces to accommodate long-term space needs. This may include
demolition of interior partitions, addition of structural elements to support the
reconfiguration, and construction of new partitions.
Refinish or restore flooring as practical and provide new flooring in all other areas.
Restore or replace wood and plaster decoration throughout.
Remediate asbestos containing materials and lead paint as needed.
Paint throughout.
Reglaze metal shop (conservatory) enclosure as needed.
Add security monitoring and access control systems.
Add phone and data systems to serve all spaces.
Phasing of Improvements
Given the current condition of the Coach House, IFF recommends all required work to be
implemented in the future take place at one time in lieu of phasing those improvements. The
unoccupied building will need extensive renovations to be a feasible location for Evanston Art
Center programming. Costs to reconfigure and completely renovate the Coach House are built
into the overall budget estimate.
It should also be noted that the McGuire Igleski report indicates most spaces are not getting the
code required amount of natural ventilation due to the presence of window air conditioning units.
If the City of Evanston requires the ventilation issue to be remedied immediately, and air
conditioning is required to be able to hold Evanston Art Center programs, several options exist.
The recommendation in the McGuire Igleski report of installing ductless split systems could be
followed (at an approximate cost of $75,000), or the central air handling equipment complete
with duct systems (as noted in this report and attached estimate) could be installed immediately
instead of during the complete renovation. Either of these options would cause major
disruptions to ongoing activities in the spaces.
403 of 448
Prepared by IFF Page 5 of 8 January 2014
The cost estimate included in this report is based on the recommendations below. The estimate
is intended to be used for budgeting purposes and should be confirmed with an architect during
the planning phase of the project.
IFF recommends the Main House improvements be phased in the following manner:
Immediate Improvements
Test fire alarm system on an annual basis to ensure functionality. Upgrade fire alarm
system and comply with current Code requirements.
Replace pocket doors at South Gallery with out-swinging double doors.
Reverse door swing at second floor studio to fire escape.
Install properly fire rated doors and frames at boiler room and to storage rooms
accessible from the kiln room. Install a new fire rated door and frame to corridor from
kiln room. Install fire-stopping materials at walls, ceilings, and floors as needed to
complete the fire rated assembly. Install fire rated doors and frames at five storage
rooms noted in McGuire Igleski & Associates, Inc. report and at the pottery glazing
studio.
Remove stored materials from kitchen exit corridor (currently used as storage) and
change use of space to exit corridor only.
Reglaze second story landing window with fire rated glass.
Remove stored materials from stairways and exit passages.
Inspect electrical system. Ensure proper grounding of receptacles, lighting, equipment,
etc. Add receptacles, properly balance loads and consolidate branch panels as needed.
Cover open junction boxes and remedy additional violations as they are uncovered.
Inspect heating system to ensure safety and functionality of all components.
Replace kiln exhaust and pottery glazing studio exhaust systems with dust collector
systems to remove nuisance dust and debris.
Provide makeup air system for kiln room, pottery glazing studio, and other spaces as
needed.
Provide additional egress lighting to ensure proper illumination of exit passageways.
Install vacuum breakers at slop sink faucets.
Scrape and repaint interior and exterior components where cracking and peeling paint is
observed.
Replace automatic door operator at main entrance.
Inspect roof system and perform maintenance and repairs as needed
Add handrails at exterior stairs on east side of building and at sloped sidewalk to main
entry on west side of building. Ensure 60” turns at changes in direction can be made
along the sloped sidewalk.
Add fire rated doors on second and third floors, along with fire rated partition on second
floor to create a code-compliant exit path from the third floor painting studio.
Add a door to the exterior from the first floor south gallery to create a second exit from
the space.
Inspect fire escape and make repairs as needed.
404 of 448
Prepared by IFF Page 6 of 8 January 2014
Future Improvements (Within 3 Years) – Complete Renovation
Install new fire alarm system where new configuration takes place and comply with
current Code requirements.
Install a fire sprinkler system that meets current Code.
Build new restrooms to meet current code requirements for required number of plumbing
fixtures for each sex.
Upgrade water service and install additional piping and equipment as needed to support
additional plumbing fixtures.
Install elevator to provide accessible means to all levels.
Install ramps to make all occupied levels in the basement and first floor accessible.
Replace exterior windows. Replace sills and lintels as needed.
Replace or restore all exterior doors.
Add landings or ramps as required at exterior egress doors to meet current code
requirements.
Tuckpoint masonry and repair stone and brick as needed.
Remove existing boiler and entire heating system including radiators and associated
piping. Install central air handling equipment and complete duct system to serve all
areas of the building. Enclose all ductwork and associated equipment to hide from view.
Replace boiler and add chiller or packaged refrigeration equipment to provide cooling.
Add special exhaust systems as needed in painting studios or other areas to exhaust
fumes, dust, etc.
Increase electrical service size.
Remove all existing electrical distribution and lighting components and replace with new,
concealed systems to meet current code requirements for both electrical and lighting
standards.
Replace domestic water pipe and sanitary waste and vent piping throughout. Add new
piping for additional restrooms, service sinks, and studio utility sinks as needed.
Reconfigure spaces to accommodate long-term space needs. This may include
demolition of interior partitions, addition of structural elements to support the
reconfiguration, and construction of new partitions.
Replace or restore all interior doors and install lever-handle hardware at all doors
(except those to receive panic hardware).
Replace roof materials as needed based on the inspection report to be obtained in year
one (as recommended above). This may include removal of top layer roofing material,
replacement of underlying materials, and reinstallation of top layer to maintain historical
elements.
Refinish or restore flooring as practical and provide new flooring in all other areas.
Restore or replace wood and plaster decoration throughout.
Remediate asbestos containing materials and lead paint as needed.
Paint throughout.
Reglaze metal shop (conservatory) enclosure as needed.
Add security monitoring and access control systems.
Add phone and data systems to serve all spaces.
Reconfigure Coach House to serve as Evanston Arts Center program space. Include all
new electrical, plumbing, HVAC, lighting, flooring, roof repairs as needed, accessible
ramps, and all associated work to create usable, code-compliant business occupancy
space to house Evanston Arts Center programs.
405 of 448
Prepared by IFF Page 7 of 8 January 2014
Restroom Converted to Storage Sample Existing Window
Office Space Studio Space
406 of 448
Prepared by IFF Page 8 of 8 January 2014
Window A/C Unit & Damaged Sill Studio Space
BUDGET ESTIMATE:
Description Immediate
(Year 1)
Complete
Renovation
(Within 3 years)
TOTAL
Building Code, Life Safety and Accessibility
Improvements $111,500 $430,000 $541,500
Building Envelope, Structure, Windows, Doors
and Environmental $25,000 $1,100,500 $1,125,500
Roofing $25,000 $165,000 $190,000
Plumbing $8,000 $145,000 $153,000
HVAC $75,000 $442,500 $517,500
Electrical ,Phone/Data, and Security Systems $60,000 $415,000 $475,000
Interior Alterations and Cosmetic Improvements - $415,700 $415,700
Hard Construction Costs Subtotal $304,500 $3,113,700 $3,418,200
General Conditions, Fees, Insurance, etc. $36,540 $373,644 $410,184
Permit & Fees (1%) $3,045 $31,137 $34,182
Hard Construction Contingency (10%) $34,409 $351,848 $386,257
Total Hard Construction Cost $378,494 $3,870,329 $4,248,823
Soft Cost (20%) (e.g. architect fees, PM fees) $75,699 $774,066 $849,765
Project Contingency (10%) $45,419 $464,439 $509,859
Total Project Cost $499,611 $5,108,834 $5,608,446
SF Unit Cost $24.04 $245.79 $269.83
*Detailed estimate is attached to this report
407 of 448
COST ESTIMATE FOR EVANSTON ART CENTER2603 SHERIDAN ROAD, EVANSTON, ILPrepared by IFFJanuary 2014Remodeling AreaDescriptionImmediate (Year 1)Complete Renovation(Within 3 years)TOTAL RemarksBuilding Code, Life Safety and Accessibility Improvements$111,500$430,000$541,500ImmediateUpgrade fire alarm system ($25,000)Replace pocket doors with swinging doors ($7,000)Reverse door swing to fire escape ($2,000)Install fire rated doors, frames, hardware and firestopping ($35,000)Remove stored materials from stairways and exit passageways ($0)Add fire rated partition on second floor to serve third floor studio & reglaze second floor landing window ($6,500)Add door to exterior from first floor south gallery ($6,000)Additional egress lighting ($10,000) (assumes 10-12 additional lights)Inspect and repair fire escape ($20,000 allowance)Complete RenovationAdd plumbing fixtures (new restrooms each floor & in coach house) ($75,000)Add handrails, widen ramps as needed ($10,000)Install fire sprinkler system ($75,000)Install ADA door hardware ($15,000) (assumes about 50 doors)Install elevator, elevator shaft, ramps and associated patching work ($210,000)Replace automatic door operator at main entrance ($7,500) Restore interior wood/plaster decorations ($30,000 allowance) Misc. (7,500)20,785Approximate Building Square Footage (SF):Includes Main House and Coach HousePrepared by IFFPage 1 of 3January 2014408 of 448
COST ESTIMATE FOR EVANSTON ART CENTER2603 SHERIDAN ROAD, EVANSTON, ILBuilding Envelope, Structure, Windows, Doors and Environmental$25,000$1,100,500 $1,125,500ImmediateScrape & paint as needed interior & exterior ($25,000) Complete RenovationTuckpoint masonry, restoration, repair stone/brick and sills as needed, lintels ($150,000 allowance)Reglaze conservatory enclosure as needed ($60,000 allowance)Structural modifications to allow space reconfiguration ($65,000) Windows ($700,000 allowance) Replace/restore exterior doors ($30,000)Misc. patching (25,000)Remediate asbestos/lead as needed ($55,000 allowance) Misc. (15,500)Roofing$25,000$165,000$190,000ImmediateRoof inspection and minor repairs ($25,000)Complete RenovationRoof replacement ($165,000)Plumbing $8,000 $145,000 $153,000ImmediateVacuum breakers at slop sinks ($8,000)Complete RenovationUpgrade water service ($35,000)Add new piping for additional restrooms and replace piping throughout ($100,000) Misc. patching (10,000)HVAC $75,000 $442,500 $517,500ImmediateInspect and balance heating system components ($15,000)Add dust collector systems (or relocate exhaust fans) to serve kiln room and pottery glazing studios ($30,000)Makeup air for kiln room ($30,000)Complete RenovationRemove existing heating system and replace with central air handling system ($400,000)Add special exhaust systems in painting and other studios as needed ($30,000 allowance) Misc. (12,500)Electrical, Phone/Data and Security Systems$60,000$415,000$475,000ImmediateInspect electrical system, correct deficiencies ($60,000)Complete RenovationIncrease electrical system and add 3-phase ($250,000)Replace lighting throughout ($85,000)4Phone/data (35,000 allowance) Security system (35,000 allowance) Misc (10,000)Prepared by IFFPage 2 of 3January 2014409 of 448
COST ESTIMATE FOR EVANSTON ART CENTER2603 SHERIDAN ROAD, EVANSTON, ILInterior Alterations and Cosmetic Improvements-$415,700$415,700Complete RenovationReconfigure interior spaces including new or refinished floors & ceilings , Misc. finishes, New/refinshed interior doors , Paint throughout and misc. ($20/per SF is assumed)Hard Construction Cost Subtotal $304,500$3,113,700 $3,418,200General Conditions and GC fees (12%) $36,540$373,644$410,184Includes mobilization, GC fees, O&P, insurance, bonds and etc.Permit & Fees (1%) $3,045$31,137$34,182EstimateHard Construction Contingency (10%) $34,409$351,848$386,257Owner keeps any contingency funds that are not allocatedTotal Hard Construction Cost $378,494$3,870,329 $4,248,823Soft Cost (20%) (e.g. architect fees, PM fees)$75,699$774,066$849,765Project Contingency (10%) $45,419$464,439$509,859Owner keeps any contingency funds that are not allocatedTotal Project Cost $499,611$5,108,834 $5,608,446SF Unit Cost $24.04$245.79$269.83General Notes:Abbreviations:ADAAG: Americans with Disabilities Act Accessibility GuidelinesHVAC: Heating, Ventilation, and Air ConditioningGC: General ContractorMEP: Mechanical, Electrical and PlumbingSF: Square Feet4. Grant funding may be available for a portion of the lighting work.5. Complete renovation assumes that Evanston Art Center will vacate the property and complete all renovations at one time. 1. This cost estimate represents the best of IFF's knowledge regarding observed conditions at the site. Opinions expressed regarding the facility’s conformance to any and all building codes, handicap accessibility laws & regulations, or other standards (“Code”) are advisory only. As a next step, IFF recommends that Evanston Art Center engage the services of appropriately licensed professionals for determination of Code-related issues and to finalize project budget and estimates.2. GC will need to verify existing dimensions, heights and conditions of MEP systems.3. Above cost estimate does NOT include any kitchen or laundry equipment or furniture.Prepared by IFFPage 3 of 3January 2014410 of 448
Regeneration
Plan for the Evanston Art Center’s
Creative Regeneration
January 2014
Art
Design
Performance
Creation Clusters
Artists in Residence
411 of 448
“Imagination is more important than
knowledge, for knowledge is limited to
all we now know and understand, while
imagination embraces the entire world,
and all there ever will be to know and
understand.” Albert Enstein
412 of 448
Art Makes You Smart
Two recent articles add to the ever-growing evidence that
experiencing and studying the arts teaches important skills to
young people. STEM to STE’A’M!
A recent book by Lisa Phillips outlines some of the skills important in academic and life
success, in addition to Science, Technology, Engineering, and Math, which are learned from
Arts activities:
Creativity
Confidence
Problem solving
Perseverance
Focus
Non-verbal communication
Receiving constructive feedback
Collaboration
Dedication
Accountability
In a recent study in conjunction with the Education Department of the Crystal Bridges
Museum of American Art, founded by Alice Walton in 2011, social scientists found that
children who had previously visited the Museum displayed significantly higher critical
thinking skills when looking at new artwork than those who had not visited. The variances
were even higher for those children coming from disadvantaged populations.
The Crystal Bridges Museum research was covered in the November 23, 2013 issue of the
New York Times and Lisa Phillip’s document was written about in the January 22, 2013 issue
of the Washington Post.
413 of 448
“All children are artists, the problem
is how to remain an artist once they
grow up.” Pablo Picasso
414 of 448
Table of Contents:
Executive Summary .......................................................................1
Historical Overview ........................................................................3
Strategic Vision, Mission and Goals .........................................4
Programming and Partnership Expansion ............................5
Financial Projections .....................................................................11
A Larger Program Requires a Larger Space ..........................12
Capital Campaign Planning ........................................................14
Current Audiences Served and Testimonials ........................16
Team of Advisors ............................................................................18
Trustees and Administrative Staff .............................................20
Management and Governance .................................................24
Audience, Staff and Board Development ..............................24
Marketing Support .......................................................................25
Future Funding Mix .......................................................................26
Measuring Progress and Impact ...............................................27
Conclusion ........................................................................................27
415 of 448
Classes are held at
2603 Sheridan Road in Evanston
and at the
Noyes Cultural Center
927 Noyes Street in Evanston
Questions? Call 847.475.5300
Classes start January 3, 2011
Register online
www.evanstonartcenter.org
416 of 448
1
Executive Summary
At the very core of the Evanston Art Center’s mission is the
belief that every individual should have access to the arts,
regardless of economic means, background, skill level, or age.
Furthermore, we believe the ability to explore, create and express
ourselves through art and design helps empower individuals and
strengthen communities.
Now is not the time to shrink from the challenge of making the arts more accessible. Rather, the
21st century has ushered in an era that urgently demands more creative solutions, in the realms
of education, business, human services, the environment, and global affairs. Art and design
education play a leading role in developing today’s creative class.
The Evanston Art Center has a proven track record of growth and regeneration. We have every
indication that now is the time to build on our past successes. We have envisioned a revitalized
programming mix that will present a unique value position. Future offerings will creatively
combine instruction and exhibition of fine arts with design, new media and digital, hybrid
multidisciplinary offerings, fabrication, performance, artists in residence, and more in order to
create an unprecedented and vibrant contemporary arts space.
The Evanston Art Center, just as other City Centers like Chandler-Newberger, Fleetwood
Jourdain, Robert Crown, Levy, and the Ecology Center, fulfills an important need in our
community; a need that warrants City and community support.
The thinking, strategies, processes, and projections giving birth to our dynamic evolutionary
design for our future are outlined in this plan. Along with the community’s involvement and
support, the renewed Evanston Art Center will have a larger impact on the happiness and
vitality of our neighborhoods, schools, businesses, and citizens.
Tess Lickerman Norah Diedrich
EAC Board President EAC Executive Director
“If there were no Evanston Art Center there would
be significant demand to establish one” William Floyd
417 of 448
2 418 of 448
3
Historical Overview
The Evanston Art Center was founded in October of 1929 by over
26 civic and cultural leaders representing organizations such as
the Evanston Public Library, Drama Club, Evanston Woman’s Club,
Evanston High School, MacDowell Society, and Architects of the
North Shore. Alice Riley, EAC’s founding Mother, posited that the
true wealth of a community could not be measured by economic
success alone, but must also provide a rich cultural life.
By the early forties, the Art Center had outgrown its initial space at the Library and moved
operations to a former Barber Shop on Dempster Street. Soon afterwards, increased
programming and attendance numbers required larger quarters and consequently the Evanston
Art Center purchased and renovated a building on Greenwood Avenue. At this time, the Art
Center incorporated into a 501 (c)(3) organization. Art classes and exhibitions at the Greenwood
space garnered positive reviews and increased interest from the community. In 1967, once again
in need of more space, a partnership with the City of Evanston was struck whereby the City
would lease the former Harley Clarke house at 2603 Sheridan Road to the Evanston Art Center
for $1 a year, and in turn, the Art Center would creatively adapt the former family home for arts
programming to engage and educate the community. Eventually, 3 additional studio spaces to
conduct classes in figure sculpture, printmaking, and jewelry were rented at near market rates at
the Noyes Cultural Arts Center.
The Art Center became known for its high quality of instruction in a broad array of disciplines,
hiring teaching artists who had earned MFA’s from the most respected art schools in the
country. The exhibition program showed particular strength exhibiting internationally known
artists, such as Roger Brown, Gladys Nilsson, Gordon Matta Clark, Ruth Duckworth, Nick Cave,
Kerry James Marshall, and Audrey Niffenegger.
The 45-year partnership with the City of Evanston has been mutually beneficial. Throughout its
tenure at 2603 Sheridan Road, the Art Center’s budgets were balanced with earned income from
school tuition and charitable contributions from generous donors. A modest endowment was
created and its growth continues to be a priority.
In 2011, the Art Center’s desire to once again enlarge its programming in order to serve a
broader audience slightly preceded the City of Evanston’s decision to seek out alternative
uses for the 2603 Sheridan Road building. However, the sudden recognition that the City’s
timeline was more aggressive than the lease expiration date of year 2021, presented significant
challenges.
Fortunately, the Art Center had been proactive in re-imagining its future and had already
completed a strategic plan and engaged several consultants in the areas of fundraising,
architecture, and programming when City efforts to entertain alternative uses for 2603 Sheridan
Road escalated. Today, the Art Center’s top priority is to resolve its facility issue. All possible
resources, both external and internal, are being marshalled to secure and sustain an appropriate
facility for the future Evanston Art Center.
419 of 448
4
Strategic Vision, Mission and Goals
The Art Center’s strategic plan, “Plan, Invest, Sustain” presents a refined vision, mission and goals that
have evolved from a broad community-based planning process. Our strategies were developed by the
Art Center’s Long Range Planning Committee with input from trustees, staff, artists, educators, donors,
members of the City of Evanston administration, and community leaders, in an effort to clarify the core
issues and opportunities facing the Art Center. Fundraising and architecture consultants made expert
recommendations on potential financial support and future facility configuration and design.
This plan is intended to serve as a catalyst for new ideas in community arts programming and dialogue
about the role the arts and the Art Center should play in individual and community development.
Moreover, this plan is a ‘living’ document designed to be reviewed periodically so that the Art Center
is prepared to meet new challenges and invite opportunities. The full plan is included in the Appendix
with the vision, mission and goals listed below.
VISION STATEMENT
The Evanston Art Center will be widely recognized as a dynamic art education and exhibition center
that encourages freedom of artistic expression and enriches cultural life. We will be the hub for artistic
endeavors, a passionate advocate for the arts, and a valuable partner for arts initiatives.
MISSION STATEMENT
The Evanston Art Center is dedicated to fostering the appreciation and expression of the arts among
diverse audiences. The Art Center offers extensive and innovative instruction in broad areas of artistic
endeavor through classes, exhibitions, interactive arts activities, and community outreach initiatives.
GOALS
Goal One
Offer innovative arts programming that leads to personal enrichment for individuals of all ages and
backgrounds.
Goal Two
Establish the financial resources required to support an operating model that is sustainable and scaled
to the Evanston Art Center’s mission, facilities, and programming.
Goal Three
Initiate and be receptive to partnerships that unleash the creative power of the arts in the communities
we serve.
Goal Four
Create an effective marketing plan that supports and communicates the Evanston Art Center’s mission
and goals in a consistent, compelling manner.
Goal Five
Engage an appropriate number of administrative personnel, faculty, interns, and volunteers with the
expertise needed to achieve strategic outcomes.
Goal Six
Provide facilities that are well designed, visually appealing, sustainable, and supportive of the Evanston
Art Center’s programming
420 of 448
5
Programming and Partnership Expansion
Celebrating over 80 years of creativity, the Evanston Art Center
provides a backdrop for the interchange of fine art, design and
popular culture.
Increase Audience by 40% “Creativity” has long served as a watchword for all the
Art Center offers and this focus will remain and be broadened in the future. Our Strategic Plan
was written to purposely delete the word “visual arts” from the Mission statement, opening
the door for teaching and exhibiting additional art forms. So as a complementary effort to
our well-regarded and ongoing instruction in fine arts (painting, drawing, sculpture, ceramics,
photography, printmaking, jewelry, fiber) new areas will be programmed: music, theater,
performance, dance, socially engaged art practices, and multidisciplinary / hybrid digital and
design offerings.
Expand Gallery Space by 50% We envision a spectacular, new gallery and event
space, resulting in a significant increase in event rentals, a 25% increase in exhibition donations,
and the initiation of a named-lecture series. With 2500 feet of gallery space, the Evanston Art
Center will be able to present larger sculptural and installation works, video and time-based
works in a small projection room, and increased seating for public programming.
A more robust events rental program will increase the Art Center’s visibility in the community,
introduce event attendees to the Art Center’s mission, and provide a critical source of
earned income to support the Art Center’s expanded multidisciplinary arts education and
programming.
Other community nonprofit organizations will be offered subsidized rental rates so they can
hold their events and meetings in a facility inspired by art and creativity.
Increase Useable Studio Space by 25% New classes in design, 3D imaging
and multidisciplinary practices, in addition to enlarging existing studios to sizes that will
adequately address circulation and safety factors while also addressing increasing student
interest, require more square footage. A woodworking studio has often been asked for
especially from our metal sculpture students. Our new Creative Cluster open work and
fabrication spaces, which are mentioned below, will also require more space than is presently
available at our current location.
Development of a Design and Enhanced Digital Department
Design is the language of form and function and is arguably the most accessible form of visual
culture, and a discipline which impacts quality-of-life issues ranging from aesthetics to the ebb
and flow of civic life. The incorporation of design and new media / design classes in its education
department will increase the student population by 25 – 45% in its third year of operation. Plans
for graphic, landscape, garden, and interior design education are currently underway as are
curricula for introducing additional classes in digital photography and the moving image.
421 of 448
6
Creative Clusters and 3D Design A new and exciting area of learning, making
and fabricating will come to life in the new Art Center facility. With the addition of 3D computer-
aided design tools such as 3D printers and plasma cutters, we will be able to open new studios,
teaching useful skills in the area of design, architecture, 3D modeling, and robotics. A new
membership model, “Creative Clusters”, based on a successful program at AS220 in Providence,
Rhode Island, will allow artists and ‘makers’ the opportunity to join, successfully complete a
training and vetting session on our equipment, and then sign up and pay for hourly studio
work hours. This exciting and unique option will increase our membership dues by 40% and our
tuition and hourly studio fees by another 30% by the 3rd year of operation.
Woodworking Studio As part of the ongoing education offerings of the Art Center,
as well as the “Creative Clusters” membership model, this new, often-asked for, studio and
workplace will boost our tuition by 25% by the 3rd year of operation.
Artist-in-Residence Program The “Living Studio Residency” has been named
and invited its first artist to be in residence at the current Art Center space. This program of
artists ‘in situ’ will be expanded in the new space and provide a unique and innovative forum
for Art Center students, visitors and the public to experience first-hand the process by which
artists create and critique their work. “Living Studio” artist residents will have open hours on the
second Sunday of the month, present a public lecture, and conduct a community-wide event.
This program will attract increased funding support.
Second Sundays A series of performances, lectures, films, community-generated ideas,
and events of artistic merit and critical value will be offered on the second Sunday of the month.
This programming and audience development initiative is underway in our current facility
and will kick off with our spring “Call & Response” exhibition, which will pair visual artists with
musicians and singers to provide a unique and participatory experience for both the artists and
audiences. Musical performances will be scheduled on a Sunday afternoon during the run of the
show. This rich public programming will help our audience numbers grow by 40% by the third
year of offering. Audiences will grow by over 40% by the 3rd year of programming.
Art VanGo This new mobile art unit is designed to deliver arts-related activities directly
to underserved populations where they live. The “Visual Arts Now – VAN” program seeks to
make art more accessible to diverse communities. A series of social curricula will be developed
to teach art in the 21st Century practices and ideals. Issues of cultural context, feelings and
expression, and art making techniques will provide new ways of thinking and seeing the visual
art of our time and visualizing how our diverse cultural communities can work together on a
variety of issues. The Art Center has officially taken title to the van and will have it outfitted and
decorated in the early spring for program delivery by early summer. This outreach initiative will
help the Art Center attract new funding.
Beacon Academy Visual Arts Partnership The Evanston Art Center has
been selected by Beacon Academy, a new Montessori High School opening in Evanston in fall
of 2014, to provide the visual arts component of their curriculum. This is just one of the many
partnerships in arts education, presentation and critical discussion that the Art Center engages
in presently and will increase in the future. Collaborations in the communities we serve will help
to increase our audiences for arts education and funding. A list of current program partners
appears in the Appendix.
422 of 448
7
Art Therapy The Evanston Art Center has connected with a small art therapy practice
located in Wilmette. We are currently discussing the best way for us to work together in order
to serve an additional audience through art therapy practices. By using various art mediums,
the creative process, and the resulting artwork, we will explore students’ feelings, reconcile
emotional conflicts, foster self-awareness, manage behavior and addictions, develop social skills,
improve reality orientation, reduce anxiety, and increase self-esteem.
Dialogic Communities This unique off-site arts reading and critical discussion club
was started by the Evanston Art Center’s Director of Education. Readings are posted on our web
site ahead of time, or a selected book is available at the Evanston Library or by order. This group
is increasingly finding its dedicated audience and the club has met at the Evanston Art Center,
the Evanston Public Library, and will meet in the galleries of the Smart Museum of Art at the
University of Chicago in the fall of 2014.
Press Café The Art Center will invite the Press, City Officials and others to a morning
gathering in our galleries once a quarter. The first Press Café has been scheduled for February
4 at 9:00am. This will be a unique opportunity for others to hear about our latest programming
and partnerships in addition to meeting some of our programming staff, teaching artists, artists
in residence, and leaders in the arts field. Materials will be handed out and journalists will be
encouraged to cover our events on a more regular and in-depth manner.
Projections listed are based on one or more of the following: consultancy formulas; the same type of
program operating in another art center with similar demographics; real-life requests of the Art Center that
have been tracked by current staff.
“If I could say it in words there would be no
reason to paint.” Edward Hopper
423 of 448
8
These are images of various arts facilities that exemplify our vision of a vital and engaging arts space.
424 of 448
9425 of 448
10 426 of 448
11
Current and Projected Financials
427 of 448
12
A Larger Program Requires a Larger Space
The Evanston Art Center’s vision for the future has outgrown its
current space. If we want to continue to serve our community
in more relevant ways and remain one of the midwest’s premier
destinations for artistic discovery, our current situation has to
give way to a change.
Today, the Art Center operates out of 11,899 sq. ft. of useable studio space with the projected
need of 16,760 sq. ft. with another 1,300 sq. ft. if possible for a woodworking studio. With the
addition of galleries, administrative offices and other shared spaces, the Art Center is operating
out of 15,535 sq. ft. All numbers are from a space utilization study completed by Wheeler Kearns
architects.
Painting, Drawing and Youth (Multi-Use Classroom Spaces) – 2650
Figure Sculpture (Noyes Studio) – 1710
Printmaking (Noyes Studio) – 861
Jewelry (Noyes Studio) – 1199
Digital Photo – 277
Some Youth – 593
Ceramics – 2635
Metal Studio - 1110
Mixed-Use Classroom Space – 273
Darkroom (currently unused) – 861
(usable studio/classroom space = 11,899)
Administration – 1538
Galleries, library, reception, kitchen, print production area – 2098
(usable space = 3,636)
TOTAL Usable Space = 15,535
General Circulation – 5127
TOTAL Current Evanston Art Center Space = 20,662
We seek a space with over 20,000 square feet in ‘usable’ space in order to accommodate growth
and new programming plans.
The decision to expand our programming in order to serve more individuals is informed in
part by our unbridled enthusiasm to create an inspiring, exciting, dynamic center for arts and
design and in part by encouragement from fundraising experts, financial advisors, and current
audiences served. We realize we will have to work even harder to make this vision a reality. We
are in the final stages of designing a capital campaign plan to support the following 4 areas of
concentration:
428 of 448
13
Renovate the interior systems and spaces of an alternative facility to accommodate a state-
of-the-art center that supports a more dynamic and expanded teaching and programming mix
Landscape the exterior of an alternative facility or nearby green space to provide a safe and
inviting outdoor area for students and visitors to enjoy and for the display of outdoor sculptural
installations
Activate the exterior and interior spaces of an alternative facility with innovative and
inspiring design, arts programming, state-of-the-art work spaces, updated equipment and
technology, and creative community connections
Perpetuate the offerings of the Evanston Art Center for future generations by growing our
endowment and donor base
429 of 448
14
Capital Campaign Planning Efforts
We went on a listening tour. In 2011, we asked others how the Art Center could make a larger
impact in their lives and neighborhoods. We listened intently to our City officials, community
leaders, public school teachers, and the directors of other cultural organizations. We also
solicited feedback from our faculty, students, staff, volunteers, and Board members. The
consensus was that there were unmet needs in our communities and therefore potential for
our growth.
With the help of Nike Whitcomb and Associates we have completed a readiness assessment,
which includes:
1. Identified needs, including campaign counsel
2. Targeted a preliminary dollar-range goal
3. Reviewed institutional readiness
4. Specified operation and timeline strategies
5. Articulated the requirements for campaign leadership
6. Created a preliminary budget and plan
Overview of Campaign Strategies:
Board gifts will be critical to achievement of this goal. Best practices call for boards to commit
20-40% of a capital goal (payable over 3 to 5 years), which translates from $500,000 - $1,000,000
based on a goal of $2.5 million. N. Whitcomb thought a ‘give or get’ goal of 40% from the board
($800,000) was appropriate and achievable and expected the $800,000 goal to be comprised of
$400,000 in direct board gifts and $400,000 in board ‘gets.’ In addition, former board members
should all be approached and asked to help achieve a goal of $300,000 in additional funding.
Over its 80+ year history, the Evanston Art Center has touched the lives of thousands of
individuals and families, many still residing in this area. A broad-based community-wide effort
to raise additional campaign funds will be rolled out after a kick-off event to secure pledges
from high-level donors. We imagine an intensive community-wide campaign along with
solicitation of high-level donors and corporate gifts. Please find our Gift Table target plan on the
next page.
430 of 448
15
Major Gifts:
1 gift of $500,000 $500,000
1 gift of $250,000 $250,000
3 gifts of $100,000 2 pledges, 1 received $300,000
2 gifts of $30,000 1 pledge $ 60,000
6 gifts of $25,000 2 pledges, 2 in progress $150,000
2 gifts of $20,000 2 pledge, 1 paid $ 40,000
TOTAL: $1,300,000
Leadership Gifts:
5 gifts of $15,000 2 pledges, 2 in progress $ 75,000
15 gifts of $10,000 2 pledges, 1 paid, 1 in progress $150,000
20 gifts of $7,500 4 pledge, 1 paid, 3 in progress $150,000
20 gifts of $5,000 3 pledges in $100,000
TOTAL: $475,000
Patron Gifts:
30 gifts of $2,500 2 pledges in $75,000
40 gifts of $1,500 $60,000
50 gifts of $1,000 1 paid $50,000
75 gifts of $750 $56,250
100 gifts of $500 $50,000
400 gifts of $250 $100,000
500 gifts of $100 $50,000
250 gifts of $50 $12,500
TOTAL: $666,250
TOTAL: $2,441,250
Additionally, a corporate giving specialist will be hired part-time to assist with this area of
campaign gifts. Naming opportunities will be available for galleries, studios and classrooms.
A detailed and comprehensive education and cultivation program is being planned and will
be aimed at providing the Evanston Art Center’s current supporters with adequate information
about the need for and costs of the project. Information must include the proposed location
and plans for build-out, the economic benefit to the community, the caliber of the faculty, the
availability of classes to people of all socio-economic levels, outreach programming that is
already occurring, as well as new programming and outreach efforts that will be facilitated by
new space, and the benefits derived by the entire community.
Our Campaign Committee has been formed, a preliminary campaign timetable has been
completed, some pledges have been secured and paid on, and solicitation training for the
Board has been recommended. Once an alternative facility is secured, we are prepared to move
ahead with all capital campaign plans and add individuals to our committee.
431 of 448
16
Current Audiences Served and Testimonials
There’s only one community art school in the State that offers art classes to individuals of all
ages and levels of experience in over 15 different disciplines. We have the only metal sculpture
studio in the area. No other arts organization around opens its doors to the public 70 hours
a week - 7 days a week. We’ve offered students the opportunity to work with accomplished
teaching artists and exhibited the artworks of internationally celebrated artists represented in
the permanent collections of major art museums across the country - anyone can come into our
galleries to view museum-quality works and use our interpretive materials.
The Art Center is a mission-driven, nonprofit, 501(c)(3) organization. Last year we spent over $1
million on operating expenses, 75% of which was spent on programming, while only 10% was
spent on general administration. Our occupancy costs run close to $100,000 a year, with over
$50,000 spent on the 2603 Sheridan Road building and over $45,000 spend on rent at the Noyes
facility where we run 3 studios. We spend $21,000 on scholarships, class discounts to Evanston
residents, and community outreach and nearly $20,000 on repairs and maintenance annually.
We manage the entire operation with only 4 full-time and 2 part time administrative staff
members.
• Over 15,000 individuals visit the Evanston Art Center each year for special events, exhibitions,
and public programs and countless numbers of people view the outdoor sculptures
• 6,000 registrations for art classes annually
• 2,100 individual students
• 1,700 paid members
• Over 546 Youth students took part in our summer 2013 classes – many registered for multiple
classes (397 summer 2013 students lived in Evanston and registered for 498 different classes)
• 250 emerging and established artists exhibit in our galleries each year
• Over 60 teaching artists depend on the Art Center for their livelihood
• 15 – 20 students benefit from internships each year, receiving important on-the-job training
and references
• Needs-based scholarships are given each year and Evanston residents receive tuition discounts
• We attract people from over 80 different zip codes
• Over $250,000 is spent at local art supply stores by the Art Center, its faculty and students
• Additional retail support by Art Center staff, faculty, students and visitors would number in the
$1M range if our location were in a retail district
432 of 448
17
Testimonials:
“Since I was a young child I have always like art. Drawing things came easily to me and others
took notice of this. My mother especially wanted to nurture my abilities and so she sent me
to the Evanston Art Center. I loved the classes there. I could draw with new materials and be
challenged by different ideas that made me love art even more. One of my happiest days
at EAC was when the teacher laid out every conceivable art material on a long table. Then
he said, ‘OK kids, go for it!’ That was one of the best 2 hours of my childhood. I cherish the
memory.
These early beginnings strengthened my art abilities and interest. Eventually, at ETHS I
won the art scholarship during my senior year and went to Syracuse University where I
majored in art. Through many years of being in art as an artist, teacher, and crafts person, I
have remained connected to EAC. I’m taking a class there right now where I receive quality
instruction, camaraderie and overall support for my art. Evanston Art Center is a treasure in
my life to this day.
Anita Ivy Miller
Anitamillergallery.com
November 29, 2012
“I am writing to express my deep appreciation for two pastel art classes I have now
completed with Didier Nolet. I had no prior experience as an artist and am a man in my
70s. Now I am being shaped as an artist by Didier. I have experienced his nurturing and
encouraging responsiveness as a teacher. When he told me I should frame 3 of my paintings
in my first class, I could scarcely believe he was serious. He was. In our pastel class with him,
I am discovering wonderful things about me that are deeply felt. Thank you, Evanston Art
Center, for the opportunity to learn from Didier. “
Jim McHolland
Evanston resident
December 4, 2012
“I just wanted to say what a true pleasure it was to learn about the Art Center today. Since
moving here from New York I realized how disconnected I’ve been feeling. After meeting
and talking with you and learning a little bit more about the Evanston Art Center I certainly
feel less lost in in the suburbs and more excited about living in the Chicago area. I would
love to stay in touch with you and talk more. Also, thank you for giving me Leslie Perrino’s
contact information. I will get in touch with her and see if we can work out some kind of
arrangement to use the jewelry studio. ”
Joshua Hermann
Wilmette resident
December 12, 2012
433 of 448
18
Team of Advisors
In addition to the professional full time administrative staff of 4 and dedicated board of trustees
numbering 16, the Evanston Art Center has reached out to a number of highly qualified
consultants and advisors for additional guidance.
Nike Whitcomb
Nike B. Whitcomb Associates, Inc. has been providing services in planning, fundraising, PR and
marketing to not-for-profits since 1981. Nike Whitcomb, the firm’s principal, has more than forty
years of experience in fund raising, management, marketing, and public relations in both the
public and private sectors. She has raised more than $335 million with and for her clients over
her career and enjoys a national reputation as a consultant, trainer and author of materials on
fund raising and development, capital campaign strategies and planning.
N. Whitcomb Associates was retained by the Evanston Art Center in the winter of 2011/2012
to help determine the potential for a capital campaign for a new home for the Center using a
feasibility study. The study sampled the opinions of current donors and friends to judge their
readiness to help fund, purchase and build-out of a new facility.
Methodology: The core of the study was the information gathered from personal interviews,
augmented by the review of planning documents received from the Evanston Art Center, and
the interviews conducted as part of the Study from January through mid-March 2012. There
were 39 personal, face-to-face and telephone interviews, including the entire main board of
the Evanston Art Center as part of the Feasibility Study. In addition, two board members, the
Executive Director and the Director of Development were interviewed as part of preliminary
information-gathering, for a total of 43 interviews.
Recommendations: N. Whitcomb recommended a fundraising goal of $2,000,000 - $2,500,000
with the belief that with the right first steps with the study information, an increasingly positive
economy, and ongoing conversations with pivotal donors with pledges payable over three to
five years.
Wheeler Kearns
In 1990, Dan Wheeler, along with Lawrence Kearns, established the practice of Wheeler Kearns
Architects. The work of Wheeler Kearns is regularly exhibited and published, and is included in
the permanent collections of the Chicago History Museum and the Art Institute of Chicago. The
work of the firm has been recognized with numerous AIA and Driehaus Awards. Wheeler Kearns
has completed project for arts, culture and educational organizations such as Marwen, the Old
Town School of Folk Music, the Wolcott School, and the Beverly Arts Center.
In 2012, EAC engaged the architecture firm Wheeler Kearns to complete a space feasibility study
and test fit. In order to create a space study for the Evanston Art Center’s desired new facility,
Wheeler Kearns worked closely with EAC administrative staff and individual department studio
coordinators to complete a series of questionnaires designed to assist in defining the project
requirements and the organization’s desired future plans. The questions were both qualitative
and quantitative in nature so that an overall understanding of the spatial requirements for EAC
would be understood, EAC’s overall objectives and goals accommodated, and areas for growth
identified.
434 of 448
19
Since completion of this space usage plan, EAC has further refined its programming, therefore requiring
some updates to the space allocation and utilization outlined in the Wheeler Kearns program. Wheeler
Kearns’ floor plan sketches are included in this document.
Kirkland & Ellis LLP
Kirkland & Ellis has a 100-year history of providing exceptional service to clients around the world in complex
litigation, corporate and tax, intellectual property, restructuring and counseling matters. Kirkland & Ellis is
committed to serving the communities in which it practices, and through pro bono work, K&E lawyers make
their skills and talents available to those who cannot afford legal representation. They provide pro bono
clients with the same commitment and diligence they show for their traditional clients. The Art Center has
been extremely fortunate to receive generous ongoing pro bono support from a team of K&E attorneys who
have counseled the Art Center on matters relating to real estate, taxes, and leases.
IDEO
IDEO is an award-winning global design firm that takes a human-centered, design-based approach to
helping organizations in the public and private sectors innovate and grow. Employing their “design-
thinking” process, IDEO envisions new companies and brands, and designs the products, services, spaces,
and interactive experiences that bring them to life. IDEO helps organizations build creative culture and the
internal systems required to sustain innovation and launch new ventures.
Over the last few months, the Art Center has had the benefit of working with Mark Jones, co-lead of IDEO’s
Chicago office, on a pro bono basis. Mark has been involved in intense ideation and implementation
sessions with a select group of the Art Center’s staff, teaching artists, trustees, gallerists, and arts leaders to
re-imagine the Art Center’s programming to fit a 21st-Century ideal of a vibrant contemporary arts center.
New programming in the areas of artists residencies, design and digital classes, performances in music and
theater, a public lecture series, and fabrication labs in the area of 3D printing and others were generated in
the IDEO design-thinking sessions.
“Design thinking is a human-centered approach to innovation that draws from the designer’s toolkit to integrate
the needs of people, the possibilities of technology, and the requirements for business success.”
Tim Brown, president and CEO, IDEO
Illinois First Fund
Over the last 25 years, IFF has become one of the country’s leading nonprofit community development
financial institutions, strengthening nonprofits and their communities through leading and real estate
consulting. IFF is dedicated to helping nonprofits grow and successfully complete their capital projects.
The Art Center engaged IFF in 2013 to assist us with our assessment of the 2603 Sheridan Road facility and
others with regards to the possible expenses of needed building improvements and code compliance, as
well as programming fit and financing scenarios.
Taproot
In 2013, EAC was awarded a Service Grant from The Taproot Foundation for professional consulting services
in the areas of financial projection modeling and board of trustee organizational efficiencies. Every Service
Grant is delivered pro bono by a team of 5-6 business professionals who volunteer their time and expertise
to help a nonprofit in their community.
The Art Center staff is currently being trained on the Taproot financial models.
435 of 448
20
Trustees and Administrative Staff
HAROLD BAUER
Harold Bauer’s professional life has been spent in the world of classical music, where for
almost 50 years he conducted symphony and opera. Also a composer, he earned a Doctorate
in Composition from Northwestern University. The Illinois Council of Orchestras voted him
“Conductor of the Year” in 2004.
LINDA BECK
Vice President
Most recently Communications Director for the Chicago Foundation for Women. Her extensive
volunteer and community work includes the Junior League of Chicago where she has held
numerous leadership roles; Women’s Club of Evanston; Neighborhood Restorative Justice
Institute; and Public Allies/Chicago.
RAE BENJAMIN
Rae is currently working as a Real Estate Sales Associate with Koenig & Strey. She has served as
a Museum Docent both at the Chicago Children’s Museum and the Illinois Holocaust Museum.
She has been an active community volunteer working as a Volunteer Recruiter with Youth
Outreach Services and Supervisor of Social Service Coordinators for Northwest Youth Outreach.
Additionally, Rae has studied and taught ceramics at various schools in the area.
KAREN HUNT
Treasurer
Karen Hunt is a Managing Director at First Bank & Trust in Evanston and has worked in
commercial lending for over 25 years. Karen is active in the Evanston community and has
served on various boards, including the YWCA Evanston North Shore, League of Women Voters
of Evanston, and the Youth Job Center of Evanston. She attended the State University of New
York, where she earned a B.A. in English and has an MBA in finance and marketing from Indiana
University.
TESS LICKERMAN
President
Tess spent most of her career in the retail field, having been a buyer for Neiman Marcus in
Dallas, Texas, Marshall Fields in Chicago, and Bachrach clothing in Chicago. Five years ago, she
decided to open her own business focusing on what had been a passion of hers since she was
in college at Purdue University. She opened Checkered House, a self-taught gallery, focusing on
both outside artists and folk artists.
WILLIAM (BILL) FLOYD
William M. “Bill” Floyd is an independent information technology advisor. Bill’s 30-year
corporate IT career included assignments in warehouse automation, tele -communications, new
business planning, and consumer credit/payment systems at Sears, Roebuck & Co., Dean Witter
Reynolds, and Morgan Stanley. He was one of several individuals in Sears Corporate Planning
involved in the 1985 start-ups of Advantas (telecommunications), Sears Payment Systems, and
the Discover Card. He retired from Discover Card, when it was a division of Morgan Stanley, as
SVP and Chief Information Officer, and a member of the Morgan Stanley Senior Management
Group.
436 of 448
21
SALLY NEUERT
Sally is a practicing artist and has studied at the American Academy of Art, Palette and Chisel
Academy and the Evanston Art Center. She has over eight years’ experience in the area of early
childhood education, with particular emphasis on curriculum formation and implementation
and the training and mentoring of new teachers.
LESLIE MCMILLAN
Leslie E. McMillan is a Vice President in Northern Trust’s Wealth Advisory Services group. She is
responsible for providing structured debt financing, investment, estate planning, and numerous
other private banking services to high net worth individuals and their families.
JOSEPH PERKOSKI
Joe Perkoski focuses his practice on labor and employment law, representing both public and
private employers in collective bargaining, contract maintenance and grievance arbitration
matters. Joe also represents employers against claims involving discrimination, wrongful
discharge, sexual harassment and labor/management relations issues. Joe has litigated civil
rights and discrimination cases before federal and state courts and agencies. He also has
litigated unfair labor practice charges before the Illinois Education Labor Relations Board, the
Illinois State and Local Labor Relations Boards and the National Labor Relations Board.
KENNETH POWERS
Ken is currently Sr. Finance Manager at Baxter Healthcare, where he also previously held the
positions of Finance Manager and Manager Capital Market Analytics. Ken has also worked for
Johnson & Johnson Cordis Corporation and Eaton Corporation in the areas of Strategy and
Operations and Integration Materials. He earned his MBA from the University of Michigan and a
BS in Mechanical Engineering from Northwestern University’s McCormick School of Engineering.
KAREN RIBBON
Karen Ribbon is a licensed speech language pathologist who currently works in a private
practice. Prior to this, she worked at Michael Reese Hospital and Medical Center. She has over
25 years of experience treating individuals with communicative disorders. Karen is a board
member of The Auxiliary of NorthShore University HealthSystem (NorthShore) at Evanston and
Glenbrook Hospitals. She co-chaired the American Craft Exposition (ACE), one of the Auxiliary’s
fund-raisers, in 1995, 2005 and 2010.
JOHN SALIBA
Vice President
John Saliba retired in 2010 after working for 31 years in the Division of Emergency Medicine
at the NorthShore University HealthSystem. He received his M.D. from the Medical College
of Virginia. He completed his residency in anatomic pathology at McGaw Medical Center/
Northwestern University in Chicago. He is a Fellow in the American College of Emergency
Physicians.
RENEE S. SCHLEICHER
Secretary
Renee Schleicher was formerly the President and CEO of the American Academy of Medical
Administrators. Prior to this position, Renee was the Director of Membership Marketing at the
American Medical Association in Chicago. She holds a B.A. from Miami University, Oxford, OH,
and attended Northwestern University’s Kellogg School of Management.
437 of 448
22
ROB SILLS
Ex officio
Rob retired from IBM in 2009 after a 33-year career in executive sales and management. He has
had a passion for the arts, as well as being an eclectic collector, since his days at Dartmouth
College (1970) where he majored in Art History and Economics. He has an MBA from the
University of Chicago (1978.)
GAIL STRUVE
Gail served as President of the Evanston Art Center Board of Trustees from 1975 – 1979. Gail was
appointed to the Public Arts Committee by the Mayor of Evanston and was also awarded the
1998 Mayor’s Award for the Arts. She is a well-regarded painter and sculptor.
JONATHAN VREE
Jonathan Vree is a Partner at Gofen and Glossberg, LLP where he manages high net worth
investment portfolios providing exposure to a range of individual securities and asset classes.
Jonathan previously worked as a Portfolio Manager, Investment Associate and Global Portfolio
Analyst at the Northern Trust Company. Jonathan earned his MBA from Northwestern
University’s Kellogg School of Management and a BA in Economics from the University of
Michigan.
SHERRY WINGER
Sherry is the founder of Winger Marketing located in downtown Chicago. Recently semi-retired,
she continues to consult for the company which specializes in public relations, advertising and
events. Prior to forming Winger Marketing in 1989, Sherry was Director of Marketing for the
Playboy Hotels. She has served on numerous boards throughout the Chicagoland area.
EAC STAFF:
LARRY BOSWELL
Director of IT and Administration
Larry Boswell is in charge of the EAC database operation and supervises the updating of the
website, on-line school registrations, and maintenance of computer records, including the
membership and donor information. He is also responsible for oversight of school and event
registrations working with the Director of Education and Development/ Communications. He
also supervises the receptionists and building maintenance personnel. Larry attended Kettering
University and studied Engineering.
KEITH BROWN
Director of Education
Keith is responsible for the Art Center School programs and all arts education efforts at the Art
Center and in the community. Keith earned a Master of Education degree from DePaul University
and is Illinois State Board of Education Certified. Additionally, he has a M.A. Art Education from
the School of the Art Institute of Chicago and a B.A. Art Studio from the University of Kentucky.
Keith has teaching experience at the Latin School, the Chicago High School for the Arts and
DePaul University. Keith’s love of arts education and entrepreneurial spirit has resulted in many
other initiatives such as founding the Critical Visual Art Education (CVAE) Club and the Stockyard
Institute (Chicago-based Art & Pedagogical Collective), as well as published scholarly articles and
speaking engagements. He is a well-respected leader in the field of arts education.
438 of 448
23
PAULA DANOFF
Director of Development and Communications
Paula Danoff is responsible for all development and fund-raising activities at the EAC. This
includes annual giving, planned giving, grant writing, special events, membership, corporate
and foundation support. Her communications responsibilities include all aspects of public
relations, advertising and marketing. Danoff joined the EAC staff in 2008. Prior to this,
Danoff served as Director of Special Events and Fundraising at the Cystic Fibrosis Foundation.
She holds a MBA from the Kellogg Graduate School of Business, Northwestern University,
Evanston, IL and BA from Knox College, Galesburg, IL.
NORAH DIEDRICH
Executive Director
Norah previously held the position of Manager of Public Programs at Chicago’s Museum of
Contemporary Art and Director of Cultural Programs at the Alliance Française de Chicago.
Norah received a BA in Communications from the University of Illinois, a Certificate in
Museum Studies from Northwestern University and a Master’s Degree in Non Profit
Management from Spertus College. Norah previously taught photography classes at the
Evanston Art Center and workshops on using Polaroid materials at institutions such as
Columbia College’s Center for Book and Paper Arts and The School of the Art Institute of
Chicago. Norah has exhibited her own photography and has work included in private and
public collections.
KATHE STOEPEL
Manager of Print and Online Design
Kathe Stoepel designs and manages the visual aspects of the EAC’s website and online
communications. Kathe is also in charge of all printed materials and has established graphic
standards for the Evanston Art Center. Prior to coming to the Evanston Art Center, Stoepel
gained over 20 years experience as a graphic designer for organizations such as the American
Hospital Association, YMCA of the USA, and the Chicago Botanic Garden. She has a BA from
Western Michigan University, and an MFA from Syracuse University.
MARCIA LEVY
Financial Administrator
Marcia Levy is responsible for all the general bookkeeping, payroll, bank reconcilement, file
maintenance of contractual agreements, insurance, leases etc., tax reporting (federal, state
and annual audit preparation); monthly financial statements; School department comparisons
each term, special projects; and fundraising events. She is a C.P.A and has a BA in Accounting
from the University of Wisconsin, Madison, WI.
439 of 448
24
Management and Governance
The Evanston Art Center employs a staff of 4 full-time and 2 part-time
administrative positions in addition to 4 individuals who rotate as
receptionists. Over 60 highly qualified teaching artists and department
coordinators provide classes and function as independent contractors
to the Art Center. Administrative staff meetings are held weekly with
additional internal meetings as needed. Year-to-date revenue and expense
discussions and strategic plan references are part of each meeting.
Board committees, which include finance, development, exhibitions, education, community partnerships,
governance, and nominating meet as needed, typically most meet before each of our 9 annual board
meetings. Members of the community sit on some of these committees. A streamlined system of
committee reporting has just been completed by Taproot and will be adopted early in 2014. Board
meetings have moved to a partial consent-agenda format. Each goal of the strategic plan has been assigned
a ‘goalee’ and bi-annual benchmarking meetings are held to review progress on goals and discuss needed
adjustments.
Annual audits are performed and the Art Center has consistently met all accounting standards. Best
practices are always followed.
Audience, Staff and Board Development
Increased and more varied programming is inextricably tied to audience
engagement and development. A higher level of public engagement will
raise the Art Center’s visibility in the community and on a national stage
and is expected to increase donations and earned income, in addition to
word-of-mouth advertising and journalistic interest.
Program partners currently include over 15 organizations and will continue to increase each year of the plan
period. Partnerships offer mutual benefits, including but not limited to new programs, increased publicity,
audience development, additional constituents served, funding, and shared space.
A more robust program will require additional staff support. We will consider 3 additional part-time
positions in the areas of fundraising, public programs and exhibitions, and earned income (a shop, café,
rental events). Part-time assistance will also be necessary during our capital campaign.
Art Center Board members are elected for a 3-year term with a second 3-year term option with a Board
vote of approval. The Art Center’s board structure has a 3-year term limits, with a second term as an
option with a board vote of approval. Most Art Center trustees join for a second term. A year off is
required after serving 6 years and then an individual may rejoin, with a board vote of approval. Due
to the ongoing nature of term limits, our Nominating Committee is perpetually involved in cultivation
activities. A healthy mix of board members from the arts, business, legal, and community is the goal, with
an increased effort to achieve a culturally-diverse board that reflects that of our various communities.
Our auxiliary board, the springBoard, attracts younger philanthropists and will continue to be a priority.
Discussion of an Advisory Board has begun.
440 of 448
25
Marketing Support
Art Center communications are handled at a Director-level staff
position with Northwestern University interns and qualified
volunteers acting as a support team assisting us with our
ongoing presence on social media, including Facebook and
Twitter, where our following has increased 5-fold over the last 3
years.
Our web site and database, which is a Salesforce.com CRM platform modified to suit our specific
needs, was newly instituted in 2011. With this technology improvement in place, our class
registration has risen from around 25% on-line to over 40%. A new banner advertising program,
which has been discussed, will be developed along with a second phase iteration of our web
site. While a shift to on-line advertising will be a priority, paid advertising in our printed class
catalog will still be pursued. Driving more individuals to our web site has, and will continue
to further develop new audiences for classes, exhibitions, public programs, event rentals and
community outreach events.
Our youth audience, particularly children ages 6 to 12, continues to be the largest growing and
reliable segment of our student base. Additional marketing efforts to public and private schools,
and when possible, list shares, will be another priority moving forward.
The Art Center’s activities are currently listed in over 40 places, both on-line and in print.
Marketing efforts to create a more dynamic visual presence in the communities we serve with
street banners and signage will be an important effort in the future, particularly when a new
address is advertised.
The Art Center receives good local and regional press coverage and our press list continues
to grow. PRESS CAFÉ, a new press and public relations initiative will begin February 2014. A
quarterly breakfast will be held for the press and City officials in our galleries where we will have
a chance to update everyone on the Art Center’s latest programs, plans and general news.
Web and Social Media Numbers:
Web Site visits – 1263-maximum in one week
Facebook fans – 1,150
Twitter followers – 1,261
441 of 448
26
Future Funding Mix
For many years, the Art Center has enjoyed a diverse mix of
funding, including earned revenue from class tuition and event
rentals, individual giving, foundation grants and support, special
fund-raising events, and government grants.
Future goals will include a significant increase in foundation giving, from 4 foundations to
10 – 15 over the next 3 years. Individual giving during the Annual Appeal drive will increase
by 10% each year as there will be an increased effort to move individuals to a higher level of
giving, while simultaneously increasing and broadening the new donor base as we grow our
programming and partnerships. While fund-raising events will remain in the mix, they will be
kept to a minimum due to their toll on staff time and incurred expenses. Government grants,
while never accounting for a large portion of the funding mix, are expected to remain at near
current levels. A new emphasis will be placed on corporate and business giving. Some of
this increased activity will tie into a renewed membership model that will include “Merchant
Members” who will give price-off rewards and privileges to Art Center members, thereby
helping us sell more memberships, aiming for a 12% membership increase annually.
Additional funding objectives currently under consideration are a rededicated effort to growing
our membership in our Planned Giving group, the Alice Riley Society, to 15 individuals. We will
continue our newly established Donor Retention Program, the EAC Ambassador Program. On-
line and mobile giving efforts will escalate building on the success of our Kickstarter Campaign,
which funded our “Street Arts Festival” last spring.
442 of 448
27
Measuring Progress and Impact
All aspects of the Art Center’s operations will be measured in
performance to plan. We currently employ a measurement model
that includes evaluation of process, activities and outcome.
Process and activity questions inform us on the quality of our
program’s components and implementation while an outcome
evaluation focuses on the achievement of our desired outcomes.
Our success can be measured on both quantitative (number of students, tuition revenue,
exhibition audience numbers, etc.) and qualitative (increased appreciation of art, learning of
new skills, development of self-esteem, critical thinking skills and creativity, etc.). Constant
Contact surveys and teacher evaluations have been and will continue to be sent and analyzed.
Salesforce.com dashboards and reporting systems have enabled Art Center administrative
staff to better track tuition numbers and donor contributions in a real-time manner, allowing
for more informed and rapid reactions to challenges and opportunities. Reports generated
from our Salesforce.com database, as well as Google and Facebook analytics, help us track our
progress.
Conclusion
This Art Center has been making a positive impact on the City of
Evanston and residents of numerous other communities in the
Chicagoland area for over 80 years. Our history clearly illustrates
that we have the ability to grow and adapt with the times. Our
recent due diligence work, strategic planning, consultants’
projects, program development, and facility search efforts,
underscore our commitment to extending our programs to more
individuals in a diversity of ways. This plan serves as an important
and additional step in our ongoing evolution. As is the case
with all nonprofit arts organizations, generous benefactors and
community partners are necessary to ensure mission fulfillment
in the future. Our plan, as all nonprofit expansions, calls for a
shared responsibility in order to secure, renovate and activate a
state-of-the-art facility. Thousands of individuals of all ages and
backgrounds will benefit from this shared venture.
443 of 448
28
These are images of various arts facilities that exemplify our vision of a vital and engaging arts space.
444 of 448
29445 of 448
30 446 of 448
31447 of 448
February 6, 2014
To: Evanston City Council
Re: Evanston Art Center
After the Human Services Committee’s 5 to 1 vote to recommend a 240-day
eviction of the Evanston Art Center from 2603 Sheridan Road, we now think it’s
necessary to ask the Evanston City Council members to consider allowing the
Evanston Art Center to operate from 2603 Sheridan Road through January 31,
2015, which marks the end of our fall season. Even though a 2-year timeframe is
still preferable, at least a January 2015 move-out date will allow the Art Center
to offer the important programming mentioned below that takes place from
September through December:
• A full fall session of arts classes and public programs that begin in early
September, run through the end of December, and have to be marketed
by July, announcing classes, dates and locations
• Our 12th Annual Winter Arts & Crafts EXPO sale and fundraiser, which
benefits both participating artists and the Art Center
• An exhibition of artworks and projects from teachers who will take part in
our summer 2014 professional development sessions
• An invitation to another artist to be part of our Living Studio Residency
program
• Celebrate our 85th anniversary, which is October of 2014, in the facility
we’ve called home since 1966
This short extension to a 240-day period would make it possible for the Art
Center to program a full fall season, raise additional funds to support our
operating fund and capital campaign, and move during a traditional, end-of-
calendar-year break in our programming. Most importantly, this will allow us to
continue providing Evanston residents of all ages and backgrounds the arts
programming they have come to expect from the Evanston Art Center.
Sincere thanks for your consideration,
Tess Lickerman Norah Diedrich
EAC Board President EAC Executive Director
448 of 448