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Home My WebLink About12.08.14 Packet CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, December 8, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meeting meets at 7:15 pm. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements (III) City Manager Public Announcements United Way Neighborhood Network Announcement 40th Anniversary of Nutcracker on Ice, December 12-14, 2014 Resources for a Peaceable City: Evanston 2015 First Night Evanston, December 31, 2014 Holiday Trash Collections (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Fiske Human Services - Alderman Burrus 1 of 516 City Council Agenda December 8, 2014 Page 2 of 11 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of November 17, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through November 16, 2014 $2,726,063.08 (A2) City of Evanston Bills – December 9, 2014 $19,906,477.33 Credit Card Activity Period Ending October 31, 2014 $ 142,832.15 For Action (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. This item was held in committee on November 24, 2014. For Action (A3.2) Approval of Contract with Construction Consulting & Disbursement Services, Inc. for Minor Improvements at Chandler-Newberger Center (Bid 14-58) Staff recommends City Council authorize the City Manager to execute a contract for minor improvements to the Chandler-Newberger Center (Chandler) with Construction Consulting & Disbursement Services, Inc. (CCDS) (5836 Lincoln Avenue, Suite #200, Morton Grove, IL) in the amount of $88,842.86. Funding is provided by the Capital Improvement Fund, Account. 415568.65510. (Bid 14-58) For Action 2 of 516 City Council Agenda December 8, 2014 Page 3 of 11 (A3.3) Approval of Contract with KLF Enterprises for 2015 Debris & Leaf Hauling (Bid 14-63) Staff recommends that City Council authorize the City Manager to execute a contract for debris & leaf hauling with KLF Enterprises (2300 W. 167th Street, Markham, IL) in the amount of $126,000. Funding is provided by the Water Fund, Sewer Fund and General Fund, with a FY 2015 budget allocation in the amount of $126,000. For Action (A3.4) Approval of Service Agreement with Connelly’s Academy for Martial Arts Instruction at the Levy Center Staff recommends that the City Manager be authorized to execute a sole source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2016 for a martial arts program at the Levy Senior Center. All expenses for the program are covered by participation fees. For Action (A3.5) Approval of Sheridan Road/Chicago Avenue Phase I & Phase II Engineering Services Contract with Christopher B. Burke Engineering, Ltd. (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute an agreement for Phase I & Phase II engineering services for the Sheridan Road Improvement Project and Sheridan Road/ Chicago Avenue Bike Path in the amount of $850,676, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by: ITEP Grant of $331,924; $418,752 from the 2015 Capital Improvement Fund (Account 416445); and by $100,000 from the Washington National TIF. For Action (A4.1) Approval of Change Order No. 1 for Sheridan Road Water Main Improvement Project (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water main improvements along Sheridan Road in the amount of $358,036, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by the 2015 Capital Improvement Plan Water Fund Project Account. For Action (A4.2) Approval of Change Order No. 1 for 2014 Manhole Lining (Bid 14-57) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the 2014 Manhole Lining contract with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will extend the contract duration by 182 days to May 31, 2015. There will be no change to the original contract amount of $133,600.00. For Action 3 of 516 City Council Agenda December 8, 2014 Page 4 of 11 (A5) Approval of Downtown Evanston FY2015 Request for Budget Contribution Share Staff recommends City Council approval of funding for Downtown Evanston as follows: $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,000 from the Economic Development Fund for supplemental marketing and economic development activities; and, $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements. For Action (A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Staff recommends that City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) to provide subcontract services for year two of the Street Outreach Program grant. This agreement, received from Y.O.U. on November 18, 2014 shall begin September 30, 2014 and remain in effect until September 29, 2015 and shall be renewed annually upon notification of grant award. The City will receive $38,539 during the grant period from Y.O.U. for outreach services being provided under this agreement. For Action (A7) Approval of 2015 First Night Evanston Funding Request Staff recommends that the City Council consider the request for funding in the amount of $5,000 by Emily Guthrie of First Night Evanston. Funding is provided by the Economic Development Fund, Account 225.21.5300.65525. For Action (A8) Approval of 2014 Post Bond Issuance Report Staff recommends the City Council review and place the 2014 Post Bond Issuance Report on file. For Action (A9) Resolution 111-R-14 Authorizing a Lease Agreement with Latino Resources for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 111-R-14 authorizing the City Manager to negotiate the lease of office space with Latino Resources at the rate of $250 per month for 12 months for 260 square feet of space on the ground floor of the Civic Center (Suite G203). For Action 4 of 516 City Council Agenda December 8, 2014 Page 5 of 11 Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A10.1 to A10.12). The Resolutions will abate (decrease) the amount of the 2014 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2014 is $8,970,382. (A10.1)Resolution 96-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 96-R-14 abatement for General Obligation Bonds, Series 2006. For Action (A10.2)Resolution 97-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 97-R-14 abatement for General Obligation Bonds, Series 2006B. For Action (A10.3)Resolution 98-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 98-R-14 abatement for General Obligation Bonds, Series 2007. For Action (A10.4)Resolution 99-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 99-R-14 abatement for General Obligation Bonds, Series 2008B. For Action (A10.5)Resolution 100-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 100-R-14 abatement for General Obligation Bonds, Series 2008C. For Action (A10.6)Resolution 101-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 101-R-14 abatement for General Obligation Bonds, Series 2008D. For Action (A10.7)Resolution 102-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 102-R-14 abatement for General Obligation Bonds, Series 2010B. For Action (A10.8)Resolution 103-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 103-R-14 abatement for General Obligation Bonds, Series 2011A. For Action 5 of 516 City Council Agenda December 8, 2014 Page 6 of 11 (A10.9)Resolution 104-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 104-R-14 abatement for General Obligation Bonds, Series 2012A. For Action (A10.10)Resolution 105-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-14 abatement for General Obligation Bonds, Series 2013A. For Action (A10.11)Resolution 106-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-14 abatement for General Obligation Bonds, Series 2013B. For Action (A10.12)Resolution 107-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-14 abatement for General Obligation Bonds, Series 2014A. For Action (A11) Resolution 94-R-14, Dempster Street Traffic Signal Modernization and Coordination Project Phase III Construction and Construction Engineering Agreements Staff recommends adoption of Resolution 94-R-14 authorizing the City Manager to sign the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction costs, and the Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $118,300.00 for the Dempster Street traffic signal modernization and coordination project. Funding is provided by the FY2015 Capital Improvement Fund, Account 415941. A grant of $792,000 was received for this project from the Federal Congestion Mitigation and Air Quality Improvement (CMAQ) program. For Action (A12) Resolution 95-R-14, Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) (RFQ 10-91) For Action Staff recommends adoption of Resolution 95-R-14, authorizing the City Manager to negotiate and execute a construction funding agreement with Illinois Department of Transportation (IDOT) for Sheridan Road/Forest Avenue signal modernization project (Main Street to Dempster Street) and to execute a contract (RFQ 10-91) with Stanley Consultants Ltd., (8501 West Higgins Road, Suite 730, Chicago, IL), in the not to exceed amount of $95,933 to provide the Phase III construction engineering services. The City received $475,860 through the North Shore Council of Mayors for this project. Additional funding is provided by the FY2015 Capital Improvement Fund, Account 416443. For Action 6 of 516 City Council Agenda December 8, 2014 Page 7 of 11 (A13) Ordinance 142-O-14, Decreasing the Number of Class C-1 Liquor Licenses for Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings, 1741 Maple Avenue Staff recommends adoption of Ordinance 142-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6). Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings (“Company”), 1741 Maple Avenue, is closed. For Introduction (A14) Ordinance 153-O-14 Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City-Owned Real Property Located at 633 Howard Staff recommends adoption of Ordinance 153-O-14, authorizing the City Manager to negotiate and execute a lease with Christopher Casas for lease of City-owned Real Property located at 633 Howard. Christopher Casas’ coffee operation will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Tenant Improvements for this property will be funded from the Howard/Ridge TIF District (Account #5860.56010, which is the account for monthly rental accruals from City-owned properties. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action (A15) Ordinance 123-O-14 Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost Staff recommends approval of Ordinance 123-O-14, authorizing the City Manager to negotiate and execute a lease agreement for property located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street. The City Council will need to approve the Ordinance by a two- thirds majority vote per City Code Section 1-17-4-1. Funding is provided for improvements and monthly rent from the Howard/Ridge TIF District (Account #5860.56010). Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action 7 of 516 City Council Agenda December 8, 2014 Page 8 of 11 (A16) Resolution 113 -R-14 Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 1823 Church Street Staff recommends approval of Resolution 113-R-14 authorizing the City Manager to negotiate and execute a contract for the purchase of Real Property located at 1823 Church Street for an amount not to exceed $315,000. Funding is provided by the Economic Development Fund, Other Charges Account #225.5300.62605. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 93-R-14 Designating the Portion of Garrett Place, East of Sheridan Road to the Cul De Sac, with the Honorary Street Name Sign, “Shakespeare Garden Founder’s Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 93-R-14. For Action (P2) Resolution 90-R-14 Authorizing a Memorandum of Understanding with the Regional Transportation Authority (RTA) for a Transit-Oriented Development (TOD) Parking Regulations Update City staff recommends adoption of Resolution 90-R-14 authorizing the City Manager to negotiate and execute a memorandum of understanding with the RTA (175 W. Jackson Blvd., Suite 1650, Chicago IL) to allow the RTA to provide staff and/or consultant services to examine the parking regulations in Metra and CTA transit-served areas. There will be no cost incurred by the City for these services. For Action (P3) Ordinance 146-O-14, Granting a Special Use for Commercial Indoor Recreation, Barre Code, at 604 Davis Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 146-O-14 granting a special use permit for Commercial Indoor Recreation, Barre Code, at 604 Davis Street. The requested special use permit will allow a new business within the city that will utilize a currently vacant space in an existing downtown retail district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. This ordinance was introduced at the November 24, 2014 City Council meeting. For Action 8 of 516 City Council Agenda December 8, 2014 Page 9 of 11 (P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to Central Street Overlay District (oCSC) The Plan Commission and staff recommend City Council adoption of Ordinance 114-O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District (oCSC). This ordinance was introduced at the November 24, 2014 City Council meeting. For Action HUMAN SERVICES COMMITTEE (O1) Approval of Harley Clarke Mansion Update and Memorandum of Understanding for Moving Assistance for the Evanston Arts Center Staff and the Human Services Committee recommends that the City Council: 1) receive this report; 2) direct the City Manager to send an amended lease termination letter to the Evanston Arts Center extending the lease on 2603 Sheridan Road to May 31, 2015; 3) authorize the City Manager to enter into an agreement with the Evanston Arts Center providing for moving assistance; 4) direct the City Manager to request written update from Illinois Department of Natural Resources on its intentions to complete negotiations for sale of mansion and lease of property and to return to January Human Services Committee with update. For Action (O2) Approval of Human Services Funding Summit Recommendations The Human Services Committee and staff recommend implementation of the following as they relate to Mental Health Board and Community Development Block Grant (CDBG) Funding beginning in the 2016 fiscal year: 1) Combine the two applications into one to create a universal application for both funding types. 2) Hold universal hearings to review applications for funding. 3) Consider appointing an Alderman to the Mental Health Board. 4) Hold a joint meeting between the Mental Health Board, the Housing and Community Development Act Committee and the Human Services Committee in January, 2015 to discuss priorities for funding. For Action 9 of 516 City Council Agenda December 8, 2014 Page 10 of 11 RULES COMMITTEE (O3) Approval of Boards, Committees and Commissions Update and Recommendations Pursuant to the Rules Committee discussion concerning the City’s Boards, Committees, and Commissions, the Rules Committee and staff recommend that the City Council: 1) receive the report; 2) designate City Council liaisons to all boards and commissions that currently do not have the Mayor or member of City Council as members; 3) approve the “Board and Commission Training and Communications Plan” and direct the City Manager to implement; 4) direct the City Manager and Corporation Counsel to conduct a review of existing rules for Boards and Commissions; and 5) direct the City Manager to return to the Rules Committee in June, 2015 with an update on the implementation of the Plan and review of rules. For Action (O4) Ordinance 151-O-14, Amending the City Code and Merging the Evanston Arts Council and the Public Art Committees The Rules Committee and staff recommend City Council adoption of Ordinance 151-O-14, which amends the City Code to merge the Evanston Arts Council and the Public Art Committee into one committee. For Introduction (O5) Resolution 108-R-14, Opposing Senate Bill 16 Mayor Tisdahl and the Rules Committee recommend City Council adoption of Resolution 108-R-14 opposing SB 16. The school boards of Evanston Township High School District 202 and Evanston/Skokie School District adopted a joint resolution opposing the bill on November 3. For Action APPOINTMENTS (APP1)For appointment to: Preservation Commission Elliott Dudnik 10 of 516 City Council Agenda December 8, 2014 Page 11 of 11 MEETINGS SCHEDULED THROUGH DECEMBER 2014 Upcoming Aldermanic Committee Meetings Wed, Dec 10 7 pm Northwestern University/City Committee Tues, Dec 16 7:30 pm Housing & Community Dev Act Ctte Wed, Dec 17 6 pm Transportation/Parking Committee Wed, Dec 17 6:30 pm M/W/EBE Advisory Committee Fri, Dec 19 7 am Housing & Homelessness Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 11 of 516 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, November 17, 2014 7:00 p.m. ORDER OF BUSINESS Roll Call: Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Absent: Alderman Tendam Presiding: Mayor Elizabeth Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:04 P.M. Mayor Public Announcements and Proclamations: Mayor Tisdahl announced that Perennials is celebrating its 25th anniversary. Perennials first opened its doors in 1989. Perennials specialized in providing customers personalized services and a variety of products. Perennials also participate in Central street community days to support local organizations. Mayor Tisdahl proclaims that November 17, 2014 as Perennials day in the City of Evanston to celebrate their 25th anniversary. The Mayor also announced that Child Care Center of Evanston is celebrating their 70th anniversary. Child Care Center of Evanston first opened its doors in 1944 and its mission was to strengthen families by providing high quality and affordable day care. Child Care Center of Evanston carries out two child care programs from ages 6 weeks to 5 years. Mayor Tisdhal proclaimed that November is Child Care Center of Evanston month for the City of Evanston. City Manager Public Announcements: Suzette Robinson, Director of Public Works, announced that this is the City of Evanston 8th year participating in the Paint Evanston Plows. 8 schools participated and there is a maximum 10 plows to paint. This year’s theme is Imagine Fountain Square. Honorable Mention -Lincolnwood Elementary School -Kingsley Elementary School -Nichols Middle School 12 of 516 City Council Agenda November 17, 2014 Page 2 of 6 -Roycemore School The Winners are….. Evanston Choice Award: St. Athanasius Mayor’s Choice Award: Chute Middle School and Dawes Middle School Best Theme: St. Athanasius and Haven Middle School Paul Zalmezak, Senior Economic Development Coordinator announced that November 17-23 is Evanston Entrepreneurship week. Mr. Zalmezak gave a brief summary regarding the Entrepreneurship events this week. Evanston Edge Startup Showcase hosted by Rotary International and sponsored by First Bank & Trust will take place on Tuesday, November 18th. Women's Entrepreneurship Day sponsored by Now We're Cookin' will take place on Wednesday, November 19th. Tour of Evanston's distillery and breweries Sponsored by the Evanston Chamber of Commerce and Downtown Evanston will take place one Thursday, November 20th. Northwestern University is hosting Wild Hacks NU- Northwestern University's Largest Intercollegiate Hackathon. For a complete list of all events please visit evanstonentrepreneur.com. Gina Speckman, Executive Director of North Shore Convention and Visitors Bureau, announce that the Illinois Office of Tourism entered into a partnership with the Big Ten Conference this fall. Beginning November 22nd, MiniAbe will be making appearances at various locations throughout the merchant district in Evanston. Communications: City Clerk Deputy City Clerk Blackman has no communications. Public Comments Junad Rizki – Spoke regarding the city budget and expressed his concerns regarding the budget. Mr. Rizki stated that the budget was a fiscal misrepresentation and that there are reports from the budget packet that are missing. Michael Tannen, President of Library Board – Spoke regarding the Library Fund and various services the Library offers its residents. Mr. Tannen stated some of the Library plans for their budget such as capital improvements and hiring a liaison between elementary schools and librarians. Lauren Barski – Spoke regarding the Penny Park Project and urged the Council to have the entire community involved with the new park design not just Dewey Elementary and Cherry Preschool. Ms. Barski also suggests that the Council do not hold any meetings regarding the design of the park until the beginning of the next year. Georgina Valle-Starling, Vital Records Clerk for City of Evanston – Spoke regarding the budget and the elimination of one full time Vital Records employee. Mrs. Starling gave brief description of the services they provided the City of Evanston and that two full time positions are needed to run the office efficiently. Cheryl Henley, Vital Records Clerk for City of Evanston – Spoke regarding the budget and explained to the Council that the Vital Records office needs two full time workers in 10/24/2013 6:42 PM 13 of 516 City Council Agenda November 17, 2014 Page 3 of 6 the office to deal with the daily demands of the office. Mrs. Henley explained the various services the office provides to the City of Evanston. She urged the Council to take another look at the budget before voting to eliminating one position. SPECIAL ORDERS OF BUSINESS (SP1) Snow Awareness Week 2014 The City Manager’s Office and Public Works Department have developed plans for a weeklong Snow Awareness campaign to take place from November 17-21. For Discussion Cindy Plante, ICMA Management Fellowship and Jim Maiworm, Assistant Director of Public Works gave presentation for snow awareness week. Ms. Plante stated that a bilingual English/Spanish mailer went out to residents and businesses. The mailer will include information about snow removal operations, sidewalk shoveling, parking regulations, and more. Mr. Maiworm presented how the Public Works Department will be preparing for the upcoming winter season. Mr. Maiworm stated that to prepare for the snow the department has conducted field inspections and staff reviews existing snow routes maps for any possible changes. The Public Works Department has a brand new salt dome which holds 4,200 tons of salt whereas the old dome held 3,200. Mr. Maiworm also stated that the department has new side walk removal equipment and the plan to focus on proper salt usage and narrow cross sections on the streets. (SP2) Implementation Plan and Related Issues for Ordinance 66-O-14, Enacting a Regulation on Disposable Plastic Shopping Bags Staff will provide a presentation and seek input on key elements of the implementation plan. For Discussion Catherine Hurley, Sustainable Programs Coordinator, gave brief update regarding the implementation on disposable plastic shopping bags. Ms. Hurley stated that the City of Evanston sent out surveys to local business throughout Evanston to gather feedback. Ms. Hurley also stated that recycling plastic film will be available at Jewel-Osco. The ordinance will take effect next year on August 1, 2015. (SP3) Resolution 87-R-14 Accepting Participation in the Divvy Bike Share Expansion and Authorizing the City Manager to Negotiate an Intergovernmental Agreement with City of Chicago to Implement the Program Staff recommends City Council adoption of Resolution 87-R-14 accepting participation in the Divvy Bike Share Program and authorizing the City Manager to negotiate an intergovernmental agreement with City of Chicago to implement the program. Staff also seeks feedback on the proposed sponsorship approach and process for finalizing the Divvy station locations. A cost match in the amount of $80,000 to match funding provided by the State of Illinois Department of Transportation is budgeted for FY 2015 in the Parking Fund Account BU: 505.19.7005.62603. For Action 10/24/2013 6:42 PM 14 of 516 City Council Agenda November 17, 2014 Page 4 of 6 Catherine Hurley, Sustainable Programs Coordinator, gave update on Divvy Bike Share Expansion plan. Partnership: Chicago, Evanston, Oak Park, 50 Stations in Chicago, 8 Stations in Evanston, and12 Stations in Oak Park. There will be a public meeting on Divvy bike share expansion, online survey to rank stations and present findings to City Council in January 2015. Alderman Grover motioned to approve and it was seconded by Alderman Rainey. The motion passed 7-1 and Alderman Wilson voted nay. (SP4) FY2014 3rd Quarter Budget Report Staff recommends City Council accept and place the Third Quarter Financial Report for FY 2014 on file. For Action: Accept and Place on File Marting Lyons, Assistant City Attorney and CFO, presented the 3rd quarter budget report. Alderman Rainey motioned to approve the report and it was seconded by Alderman Holmes. The motion passed 8-0. (SP5) FY2015 Budget Presentation Staff recommends that the City Council consider suggested revisions to the Proposed 2015 Budget. No final action will be taken regarding the FY2015 Proposed Budget. This is a continuation of the Council budget discussion begun on October 20, 2014. Budget documents are available here: http://www.cityofevanston.org/city-budget/ For Discussion City Manager Bobkiewicz updated the Council on the proposed budget that included changes to General Fund Vital Records, Southwest TIF, and Capital Fund. (SP6) For Appointment to: Environment Board Marcus Banks Ladd Arboretum Committee Antonia Stoimenova Preservation Commission Julie Hacker Preservation Commission Timothy Schmitt For Action Alderman Rainey motioned for approval and it was seconded. The motion passed 8-0. Call of the Wards Alderman Braithwaite - 2nd ward – No report Alderman Wynne – 3rd ward – No report Alderman Wilson – 4th ward – No report Alderman Holmes – 5th ward – Announced 5th ward meeting at 7 p.m. at the Fleetwood-Jourdain Community Center. Alderman Grover – 7th ward – No report Alderman Rainey – 8th ward – Hecky Powell street naming was amazing event and thanked the Evanston Fire Department. 10/24/2013 6:42 PM 15 of 516 City Council Agenda November 17, 2014 Page 5 of 6 Alderman Burrus – 9th Ward – No report Alderman Fiske – 1st ward – No report Alderman Wilson motioned to convene into Executive Session to discuss Personnel, Litigation and Minutes, it was seconded and with a voice vote. The meeting was adjourned at 9:26 P.M. Submitted by Leticia A. Blackman Deputy City Clerk 10/24/2013 6:42 PM 16 of 516 City Council Agenda November 17, 2014 Page 6 of 6 MEETINGS SCHEDULED THROUGH NOVEMBER 2014 Upcoming Aldermanic Committee Meetings Tues, Nov 18 7:30 pm Housing & Community Dev Act Ctte Wed, Nov 19 6 pm Transportation/Parking Committee Wed, Nov 19 6:30 pm M/W/EBE Advisory Committee Wed, Nov 19 7:30 pm Economic Development Committee Fri, Nov 21 7 am Housing & Homelessness Commission Mon, Nov 24 6 pm A&PW, P&D, City Council meetings Order and agenda items are subject to change. Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10/24/2013 6:42 PM 17 of 516 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, December 8, 2014 6 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 24, 2014 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 16, 2014 $2,726,063.08 (A2) City of Evanston Bills – December 9, 2014 $19,906,477.33 Credit Card Activity Period Ending October 31, 2014 $ 142,832.15 For Action (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. This item was held in committee on November 24, 2014. For Action (A3.2) Approval of Contract with Construction Consulting & Disbursement Services, Inc. for Minor Improvements at Chandler-Newberger Center (Bid 14-58) Staff recommends City Council authorize the City Manager to execute a contract for minor improvements to the Chandler-Newberger Center (Chandler) with Construction Consulting & Disbursement Services, Inc. (CCDS) (5836 Lincoln Avenue, Suite #200, Morton Grove, IL) in the amount of $88,842.86. Funding is provided by the Capital Improvement Fund, Account. 415568.65510. (Bid 14-58) For Action Rev. 12/5/2014 3:25:08 PM 18 of 516 (A3.3) Approval of Contract with KLF Enterprises for 2015 Debris & Leaf Hauling (Bid 14-63) Staff recommends that City Council authorize the City Manager to execute a contract for debris & leaf hauling with KLF Enterprises (2300 W. 167th Street, Markham, IL) in the amount of $126,000. Funding is provided by the Water Fund, Sewer Fund and General Fund, with a FY 2015 budget allocation in the amount of $126,000. For Action (A3.4) Approval of Service Agreement with Connelly’s Academy for Martial Arts Instruction at the Levy Center Staff recommends that the City Manager be authorized to execute a sole source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2016 for a martial arts program at the Levy Senior Center. All expenses for the program are covered by participation fees. For Action (A3.5) Approval of Sheridan Road/Chicago Avenue Phase I & Phase II Engineering Services Contract with Christopher B. Burke Engineering, Ltd. (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute an agreement for Phase I & Phase II engineering services for the Sheridan Road Improvement Project and Sheridan Road/ Chicago Avenue Bike Path in the amount of $850,676, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by: ITEP Grant of $331,924; $418,752 from the 2015 Capital Improvement Fund (Account 416445); and by $100,000 from the Washington National TIF. For Action (A4.1) Approval of Change Order No. 1 for Sheridan Road Water Main Improvement Project (RFQ 14-16) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water main improvements along Sheridan Road in the amount of $358,036, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL). Funding is provided by the 2015 Capital Improvement Plan Water Fund Project Account. For Action (A4.2) Approval of Change Order No. 1 for 2014 Manhole Lining (Bid 14-57) Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the 2014 Manhole Lining contract with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will extend the contract duration by 182 days to May 31, 2015. There will be no change to the original contract amount of $133,600.00. For Action Rev. 12/5/2014 3:25:08 PM 19 of 516 (A5) Approval of Downtown Evanston FY2015 Request for Budget Contribution Share Staff recommends City Council approval of funding for Downtown Evanston as follows: $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance; $98,000 from the Economic Development Fund for supplemental marketing and economic development activities; and, $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements. For Action (A6) Approval of Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Staff recommends that City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) (1027 Sherman Avenue, Evanston, IL) to provide subcontract services for year two of the Street Outreach Program grant. This agreement, received from Y.O.U. on November 18, 2014 shall begin September 30, 2014 and remain in effect until September 29, 2015 and shall be renewed annually upon notification of grant award. The City will receive $38,539 during the grant period from Y.O.U. for outreach services being provided under this agreement. For Action (A7) Approval of 2015 First Night Evanston Funding Request Staff recommends that the City Council consider the request for funding in the amount of $5,000 by Emily Guthrie of First Night Evanston. Funding is provided by the Economic Development Fund, Account 225.21.5300.65525. For Action (A8) Approval of 2014 Post Bond Issuance Report Staff recommends the City Council review and place the 2014 Post Bond Issuance Report on file. For Action (A9) Resolution 111-R-14 Authorizing a Lease Agreement with Latino Resources for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 111-R-14 authorizing the City Manager to negotiate the lease of office space with Latino Resources at the rate of $250 per month for 12 months for 260 square feet of space on the ground floor of the Civic Center (Suite G203). For Action Rev. 12/5/2014 3:25:08 PM 20 of 516 Staff recommends review and adoption by the City Council of the following twelve (12) abatement resolutions (Items A10.1 to A10.12). The Resolutions will abate (decrease) the amount of the 2014 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. The City’s total abatement for 2014 is $8,970,382. (A10.1)Resolution 96-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 96-R-14 abatement for General Obligation Bonds, Series 2006. For Action (A10.2)Resolution 97-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 97-R-14 abatement for General Obligation Bonds, Series 2006B. For Action (A10.3)Resolution 98-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 98-R-14 abatement for General Obligation Bonds, Series 2007. For Action (A10.4)Resolution 99-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 99-R-14 abatement for General Obligation Bonds, Series 2008B. For Action (A10.5)Resolution 100-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 100-R-14 abatement for General Obligation Bonds, Series 2008C. For Action (A10.6)Resolution 101-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 101-R-14 abatement for General Obligation Bonds, Series 2008D. For Action (A10.7)Resolution 102-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 102-R-14 abatement for General Obligation Bonds, Series 2010B. For Action (A10.8)Resolution 103-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 103-R-14 abatement for General Obligation Bonds, Series 2011A. For Action Rev. 12/5/2014 3:25:08 PM 21 of 516 (A10.9)Resolution 104-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 104-R-14 abatement for General Obligation Bonds, Series 2012A. For Action (A10.10)Resolution 105-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 105-R-14 abatement for General Obligation Bonds, Series 2013A. For Action (A10.11)Resolution 106-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 106-R-14 abatement for General Obligation Bonds, Series 2013B. For Action (A10.12)Resolution 107-R-14, General Obligation Debt Property Tax Abatement Staff recommends adoption of Resolution 107-R-14 abatement for General Obligation Bonds, Series 2014A. For Action (A11) Resolution 94-R-14, Dempster Street Traffic Signal Modernization and Coordination Project Phase III Construction and Construction Engineering Agreements Staff recommends adoption of Resolution 94-R-14 authorizing the City Manager to sign the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction costs, and the Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $118,300.00 for the Dempster Street traffic signal modernization and coordination project. Funding is provided by the FY2015 Capital Improvement Fund, Account 415941. A grant of $792,000 was received for this project from the Federal Congestion Mitigation and Air Quality Improvement (CMAQ) program. For Action (A12) Resolution 95-R-14, Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) (RFQ 10-91) For Action Staff recommends adoption of Resolution 95-R-14, authorizing the City Manager to negotiate and execute a construction funding agreement with Illinois Department of Transportation (IDOT) for Sheridan Road/Forest Avenue signal modernization project (Main Street to Dempster Street) and to execute a contract (RFQ 10-91) with Stanley Consultants Ltd., (8501 West Higgins Road, Suite 730, Chicago, IL), in the not to exceed amount of $95,933 to provide the Phase III construction engineering services. The City received $475,860 through the North Shore Council of Mayors for this project. Additional funding is provided by the FY2015 Capital Improvement Fund, Account 416443. For Action Rev. 12/5/2014 3:25:08 PM 22 of 516 (A13) Ordinance 142-O-14, Decreasing the Number of Class C-1 Liquor Licenses for Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings, 1741 Maple Avenue Staff recommends adoption of Ordinance 142-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6). Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings (“Company”), 1741 Maple Avenue, is closed. For Introduction (A14) Ordinance 153-O-14 Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City-Owned Real Property Located at 633 Howard Staff recommends adoption of Ordinance 153-O-14, authorizing the City Manager to negotiate and execute a lease with Christopher Casas for lease of City-owned Real Property located at 633 Howard. Christopher Casas’ coffee operation will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Tenant Improvements for this property will be funded from the Howard/Ridge TIF District (Account #5860.56010, which is the account for monthly rental accruals from City-owned properties. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action (A15) Ordinance 123-O-14 Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost Staff recommends approval of Ordinance 123-O-14, authorizing the City Manager to negotiate and execute a lease agreement for property located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street. The City Council will need to approve the Ordinance by a two- thirds majority vote per City Code Section 1-17-4-1. Funding is provided for improvements and monthly rent from the Howard/Ridge TIF District (Account #5860.56010). Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. For Introduction & Action Rev. 12/5/2014 3:25:08 PM 23 of 516 (A16) Resolution 113 -R-14 Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 1823 Church Street Staff recommends approval of Resolution 113-R-14 authorizing the City Manager to negotiate and execute a contract for the purchase of Real Property located at 1823 Church Street for an amount not to exceed $315,000. Funding is provided by the Economic Development Fund, Other Charges Account #225.5300.62605. For Action IV. ITEMS FOR DISCUSSION (APP1) Update on Emerson/Ridge/Green Bay Intersection Project V. COMMUNICATIONS VI. ADJOURNMENT Rev. 12/5/2014 3:25:08 PM 24 of 516 Administration and Public Works Committee Meeting Minutes of November 24, 2014 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes, J. Grover, C. Burrus, P. Braithwaite, A. Rainey STAFF PRESENT: D. Stoneback, M. Lyons, G. Farrar, W. Bobkiewicz, C. Plante, S. Nagar, T. Turner, E. Storlie, J. McRae, K. Danczak-Lyons, Chief Eddington, Mayor Tisdahl, A. Porta, A. Thorpe, R. Gustafson, K. Lookis, K. Brown, S. Flax, M. Jones STAFF ABSENT: J. Nyden, B. Dorneker, L. Jeschke, M. Muenzer, M. Sumar, S. Robinson, L. Biggs, J. Williams-Kinsel, Chief Klaiber, C. Hurley, J. Maiworm, E. Thomas-Smith, R. Voss PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Ald. Holmes called the meeting to order at 6:05 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 10, 2014 Ald. Burrus moved to approve the minutes of the November 10, 2014 A&PW meeting as submitted, seconded by Ald. Braithwaite. The Minutes of the November 10, 2014 meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through November 2, 2014 $2,645,921.30 (A2) City of Evanston Bills – November 25, 2014 $2,878,029.39 For Action Ald. Holmes moved to approve the City of Evanston Payroll (A1) through October 19, 2014, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the payroll. Ald. Holmes moved to approve the City of Evanston Bills through November 11, 2014, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to approve the bills. (A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic Center Sustainable Parking Lot Reconstruction (Bid 14-60) Staff recommends the City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the Parking Fund. DRAFT – NOT APPROVED 25 of 516 Administration and Public Works Committee Meeting Minutes of 11-24-14 Page 2 of 6 For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a contract awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. in the amount of $1,400,000, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.2) Approval of Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2015 Staff recommends City Council approval to purchase the outlined insurance policies at a total cost of $552,224, which will renew all insurance coverage for the City for Fiscal Year 2015. Funding is provided by the Insurance Fund FY2015 budget of 610,000, Accounts 7800.62615 and 7800.66044. For Action Ald. Burrus moved to recommend City Council approval to purchase the outlined insurance policies at a total cost of $552,224, which will renew all insurance coverage for the City for Fiscal Year 2015, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to recommend approval of the purchase. (A3.3) Approval of Contracts for Water Treatment Chemicals for Purchase in FY 2015 (Bid 14-62) Staff recommends that City Council authorize the City Manager to execute contracts with the following vendors to supply water treatment chemicals for FY2015: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate (alum); 2) JCI Jones (1765 Ringling Blvd., Sarasota, FL) in the amount of $35,292 to supply chlorine; 3) Key Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the amount of $133,011 to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of $23,120 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $93,525 to supply blended phosphate. The total of these proposed purchases is $477,278.40. Funding is provided by Water Fund Business Unit 7110. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute contracts with vendors to supply water treatment chemicals for FY 2015 in the total amount of $477,278.40, seconded by Ald. Braithwaite. The Committee voted unanimously 4-0 to recommend approval of the contracts. (A3.4) Approval of Financial Assistance through the Façade Improvement Program for Bangers and Lace Staff recommends approval of financial assistance for a façade improvement project for Bangers and Lace, a new restaurant and tavern, located at 810 Grove Street, on a 50/50 cost-sharing basis in an amount not to exceed $10,500. Funding is provided by the Economic Development Fund’s Business District Improvement Fund (5300.65522). 26 of 516 Administration and Public Works Committee Meeting Minutes of 11-24-14 Page 3 of 6 For Action Ald. Holmes moved to recommend approval of financial assistance for a façade improvement project for Bangers and Lace, a new restaurant and tavern, located at 810 Grove Street, on a 50/50 cost-sharing basis in an amount not to exceed $10,500, seconded by Ald. Burrus. (A3.5) Approval of Service Agreement for the 2014 Certificate of Rehabilitation Program with the James B. Moran Center for Youth Advocacy Staff recommends that City Council authorize the City manager to execute a renewal of an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide legal services for not less than 9 Evanston residents to secure certificates of rehabilitation in an amount not to exceed $30,000. Funding is provided by a $30,000 allocation approved in the City’s 2014 Community Development Block Grant budget. For Action Ald. Braithwaite moved to recommend approval of financial assistance for a façade improvement project for Bangers and Lace, a new restaurant and tavern, located at 810 Grove Street, on a 50/50 cost-sharing basis in an amount not to exceed $10,500, seconded by Ald. Burrus. (A4) Resolution 83-R-14, Authorizing the Execution of an Agreement to Purchase Property for a Park and Accept a Dedication of Land for the New Ashland Avenue Extended Roadway within the Emerson Square Subdivision Staff recommends City Council adoption of Resolution 83-R-14, authorizing the execution of an agreement to purchase property for a park and accept a dedication of land for the new Ashland Avenue extended roadway, all within the Emerson Square Subdivision. For Action Ald. Burrus moved to recommend City Council adoption of Resolution 83-R- 14, authorizing the execution of an agreement to purchase property for a park and accept a dedication of land for the new Ashland Avenue extended roadway, all within the Emerson Square Subdivision, seconded by Ald. Rainey. PUBLIC COMMENT Betty Sue Ester, 2031 Church St, explained that this roadway is a cul-de-sac that does not benefit the public. It is a private development owned by a private individual. At Ald. Rainey’s inquiry, Housing and Grants Administrator Sarah Flax explained that the park is a requirement of West Evanston Master Plan. The street will be put through in phase two of the Emerson Square project. At Ald. Grover’s inquiry, Housing and Grants Administrator Flax added that it is a major objective of the development and the West Evanston Master Plan to connect the streets that have always been divided by the railroad right of way. The challenge is securing funding to acquire the three adjacent parcels. She noted that low-income housing tax credits can be used for property acquisition. The City is also considering applying for the Section 108 CDBG Loan Guarantee Program. 27 of 516 Administration and Public Works Committee Meeting Minutes of 11-24-14 Page 4 of 6 Ald. Holmes added that the actual cost of the property is $10, which does not include the maintenance. The Committee voted unanimously 5-0 to adopt the resolution. (A5) Resolution 89-R-14, Amending the FY 2014 Budget Staff recommends City Council adoption of Resolution 89-R-14, authorization to amend the FY 2014 Budget. The proposed amendment would increase FY 2014 General Fund budgeted expenditures by $1,622,053 from $89,012,485 to $90,634,538. For Action Ald. Rainey moved to recommend City Council adoption of Resolution 89-R- 14, authorization to amend the FY 2014 Budget increasing FY 2014 General Fund budgeted expenditures by $1,622,053 from $89,012,485 to $90,634,538, seconded by Ald. Grover. PUBLIC COMMENT Betty Sue Ester, 2031 Church St, asked why the revenue from the Township is not recognized. She also asked for clarification on levies. Assistant City Manager Lyons explained that the IMRF Pension levy is broken out on page 47 of the budget. The cost of the General Fund portion of the IMRF Pension levy as well as the IMFR Pensions costs incurred to the Water, Sewer and Economic Development Funds. Fire and Police Pension, by regulation, are separate agency trust funds and levy separately. The General Assistance Fund is listed on page 109 of the budget. It does not yet have a budget. The 4-month audit of the Township was just completed in October. The final numbers will be presented for acceptance at the December 8th meeting. There was a transfer of approximately $540,000 from other funds, as well as a similar transfer from the Town Fund at the time of the dissolution of the Township. Assistant City Manager Lyons will provide a complete write-up to Ms. Ester with a CC to the Council. The Committee voted unanimously 5-0 to adopt the resolution. (A6) Resolution 91-R-14, Fiscal Year 2015 Budget of the City of Evanston Staff recommends City Council adoption of Resolution 91-R-14, which approves the FY 2015 Budget of the City of Evanston, in the amount of $265,110,667. For Action Ald. Grover moved to recommend City Council adoption of Resolution 91-R- 14, which approves the FY 2015 Budget of the City of Evanston, in the amount of $265,110,667, seconded by Ald. Braithwaite. Ald. Rainey asked the rest of the Committee to look at the other items on the agenda including the Library, City and Special Service Area levies. She moved that the FY 2015 budget be divided to vote separately on the Library resolution. She supports the City budget, but will not accept an 11% increase by the Library. 28 of 516 Administration and Public Works Committee Meeting Minutes of 11-24-14 Page 5 of 6 City Manager Wally Bobkiewicz explained that the Evanston Library budget is not subject to City Council approval, but the tax levy is. If there is a dispute with the budget, he encourages the Council to vote against the levy. If the levy does not pass then the Library does not have funding. At Ald. Rainey’s request, City Manager Bobkiewicz agreed to remove the Library budget from City budget document and present to the full Council later in the evening. After discussion, the Committee voted unanimously to remove this item from the consent agenda and send to City Council for discussion. (A7) Ordinance 148-O-14, Amending Class P Liquor License, Allowing for Sale of Alcohol in Containers with Volumes of 200 mL or Greater Local Liquor Commissioner recommends City Council adoption of Ordinance 148-O- 14, which amends Evanston City Code of 2012 Subsection 3-4-6(P) to permit the retail sale of alcohol in containers with volumes equal to or greater than 200 mL for off-premise consumption. Suspension of the Rules is requested to permit introduction and action by City Council on November 24, 2014. For Introduction and Action Ald. Holmes moved to recommend City Council adoption of Ordinance 148-O- 14, which amends Evanston City Code of 2012 Subsection 3-4-6(P) to permit the retail sale of alcohol in containers with volumes equal to or greater than 200 mL for off-premise consumption, seconded by Ald. Burrus. Todd Paul of Few Spirits explained to the Committee that 200mL is a little more than a cup. The standard U.S. container size is 750mL. The intent is to give consumer access to the product at an entry-level price. The bottles will be priced somewhere between $20 and $35. Ald. Rainey loves all the radical things the City is doing with liquor including granting of licenses, but was concerned that someone can buy one small bottle for personal consumption. Ald. Holmes noted that pricing the 200mL bottle at $20 or above reassures her that people will not purchase them to drink casually. City Manager Bobkiewicz asked Mr. Paul to bring an empty sample 200mL sized bottle to full Council later tonight and confirm the pricing. After discussion, the Committee voted unanimously 5-0 to recommend suspension of the rules for immediate adoption of the ordinance. IV. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to adjourn. The meeting was adjourned at 7:19p.m. 29 of 516 Administration and Public Works Committee Meeting Minutes of 11-24-14 Page 6 of 6 Respectfully submitted, Janella Hardin, PHR 30 of 516 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: December 03, 2014 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. This list includes just over $16 million in debt service/bond payments. Continuing in 2014 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – Nov. 03rd, 2014 through Nov. 16th, 2014 $2,726,063.08 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Dec. 09, 2014 $19,906,477.33 General Fund Amount – Bills list $ 805,552.32 TOTAL AMOUNT OF BILLS LIST & PAYROLL $22,632,540.41 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending October 31, 2014 $142,832.15 Attachments: Bills List, October Credit Card Transactions For City Council meeting of December 08, 2014 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 31 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 100 GENERAL FUND 100 GENERAL SUPPORT 10290 CITY OF EVANSTON - PETTY CASH PETTY CASH 387.15 10290 CITY OF EVANSTON - PETTY CASH PETTY CASH 106.92 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT 2,146.75 22730 BANK OF AMERICA *PURCHASING CARD-OCTOBER 142,832.15 100 GENERAL SUPPORT Total 145,472.97 1300 CITY COUNCIL 62295 ELIZABETH B. TISDAHL REIMBURSEMENT NWMC CONFERENCE 362.70 62360 ILLINOIS MUNICIPAL LEAGUE 2015 MEMBERSHIP DUES 3,597.00 62456 ON TRACK FULFILLMENT INC.2ND WARD POSTCARDS 751.87 1300 CITY COUNCIL Total 4,711.57 1505 CITY MANAGER 62295 WALTER BOBKIEWICZ REIMBURSEMENT LUNCH W/ ADJUDICATION OFFICERS 103.08 62360 GREAT LAKES & ST. LAWRENCE CITIIES MEMBERSHIP DUES 4,000.00 65095 OFFICE DEPOT OFFICE SUPPLIES 351.67 1505 CITY MANAGER Total 4,454.75 1705 LEGAL ADMINISTRATION 62295 THERESA L WHITTINGTON REIMBURSEMENT ILCCT SUMMIT 386.28 62360 WILLIAM G. FARRAR REIMBURSEMENT ARDC REGISTRATION 390.40 62509 SUSAN D BRUNNER HEARING OFFICER 2,240.00 62509 ANJANA HANSEN HEARING OFFICER 930.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,890.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,470.00 65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTIONS 306.32 65095 ALLEGRA PRINT & IMAGING MEMO NOTEPADS 43.00 65095 OFFICE DEPOT OFFICE SUPPLIES 272.15 1705 LEGAL ADMINISTRATION Total 7,928.15 1910 FINANCE DIVISION - REVENUE 51620 HOGAN, CINDY J.TRANSFER TAX FEE EXCHANGED FOR EXEMPT STAMP 5,550.00 52010 ABRAHAMSON, DAVID WHEEL TAX REFUND 75.00 52010 FRANCISCO ESCUDERO OVERPAYMENT ON WHEEL TAX - EBC 322011668 37.50 62431 DUNBAR ARMORED ARMORED CAR SERVICES 1,678.73 62449 DUNCANPARKING TECHNOLOGIES, INC.CITATION MANAGEMENT 23,404.84 65045 THIRD MILLENNIUM ASSOCIATES, INC.2015 WHEEL TAX PROCESSING 19,210.56 65045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE/PET APPLICATION SET UP 5,375.62 65095 OFFICE DEPOT OFFICE SUPPLIES 454.08 1910 FINANCE DIVISION - REVENUE Total 55,786.33 1915 HUMAN RESOURCE DIVI. - PAYROLL 65095 OFFICE DEPOT OFFICE SUPPLIES 172.48 1915 HUMAN RESOURCE DIVI. - PAYROLL Total 172.48 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICE 3,208.58 62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORD 1,442.80 62185 ACCOUNTEMPS COLLECTIONS COORD 2,849.94 62280 FEDERAL EXPRESS CORP.SHIPPING 140.92 1920 FINANCE DIVISION - ACCOUNTING Total 7,642.24 1929 HUMAN RESOURCE DIVISION 62160 THEODORE POLYGRAPH SERVICE, INC.RECRUITMENT-POLICE 675.00 62270 HEALTH ENDEAVORS, S.C.PRE-EMPLOYMENT PHYSICALS-FIRE 735.00 62274 DIRECTOR, ILLINOIS STATE POLICE BACKGROUND CHECKS 230.00 62274 ILLINOIS STATE POLICE BACKGROUND CHECKS 160.00 62295 SHONDA NELSON REIMBURSEMENT-IPELRA CONFERENCE 255.30 62509 EAP CONSULTANTS, INC.MONTHLY INVOICE-OCT 988.20 62509 EAP CONSULTANTS, INC.MONTHLY INVOICE-NOV 988.20 65095 OFFICE DEPOT OFFICE SUPPLIES 99.25 1929 HUMAN RESOURCE DIVISION Total 4,130.95 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFFSITE DATA PROTECTION 654.32 62250 SMS SYSTEMS MAINTENANCE SERVICES COMPUTER HARDWARE MAINTENANCE 590.80 62295 JOSE L CALDERON REIMBURSEMENT GMIS 2014 CONFERENCE 586.88 62340 ACCELA, INC.PROFESSIONAL SERVICES 8,510.00 64505 TYCO INTEGRATED SECURITY LLC EVANSTON POLICE OUTPOST 141.17 64505 TYCO INTEGRATED SECURITY LLC QUARTERLY CHARGES - POLICE OUTPOST 165.00 132 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 64505 CALL ONE, INC COMMUNICATION CHARGES 5,288.92 64515 AT & T DATACOMM CISCO SMARTNET RENEWAL 7,856.80 65095 OFFICE DEPOT PRINTER TONER 1,403.67 65615 COMCAST CABLE COMMUNICATION CHARGES 380.96 65615 A & R SHARED SERVICE CENTER COMMUNICATION CHARGES 583.33 1932 INFORMATION TECHNOLOGY DIVI. Total 26,161.85 1941 PARKING ENFORCEMENT & TICKETS 52505 AMERICAN TRAFFICE SOLUTIONS, INC CITATION 700597358 WAS PAID TWICE 10.00 52505 ANDRADE, KARIN G OVERPAYMENT ON CITATION 700607630 45.00 62451 POWERS, CHRISTOPHER TOW REFUND 120.00 64005 COMED UTILITIES 141.97 64540 NEXTEL *COMMUNICATION CHARGES 410.89 1941 PARKING ENFORCEMENT & TICKETS Total 727.86 2120 HOUSING REHABILITATION 64540 NEXTEL *COMMUNICATION CHARGES 63.32 2120 HOUSING REHABILITATION Total 63.32 2126 BUILDING INSPECTION SERVICES 52090 M & A PLUMBING SERVICES, INC CUSTOMER CANCELLED JOB 90.00 52095 NORTH SHORE ELECTRIC INC PERMIT REFUND 75.00 62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 940.00 62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & PLAN REVIEWS 6,910.53 62645 MICROSYSTEMS INC.DIGITAL ARCHIVING SERVICES 6,871.00 64540 NEXTEL *COMMUNICATION CHARGES 193.73 65095 OFFICE DEPOT OFFICE SUPPLIES 109.32 2126 BUILDING INSPECTION SERVICES Total 15,189.58 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS 2014 ESG GRANT-SEPT/OCT 15,114.79 2128 EMERGENCY SOLUTIONS GRANT Total 15,114.79 2205 POLICE ADMINISTRATION 62360 NELSON, KELLI VICTIM SERVICE ADVOCATE 1,654.85 62360 NORTHERN IL. POLICE ALARM SYSTEM LANGUAGE LINE 8.80 62360 NORTHEASTERN IL. REGINAL CRIME LAB 2015 MEMBERSHIP 101,322.00 62375 ELLIS SYSTEMS SERVICE AGREEMENT 750.00 62375 L3 COMMUNICATIONS MOBILE-VISION, INC. MAINTENANCE AGREEMENT 5,375.00 65085 A-MIDWEST BOARD-UP INC.BOARD-UP SERVICES 293.00 65085 ACE BOARD-UP COMPANY BOARD-UP SERVICES 207.00 2205 POLICE ADMINISTRATION Total 109,610.65 2210 PATROL OPERATIONS 65020 VCG UNIFORM RIBBONS 1,567.00 2210 PATROL OPERATIONS Total 1,567.00 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES-DESK PAD 189.13 65095 OFFICE DEPOT OFFICE SUPPLIES-FOLDERS 872.43 65095 OFFICE DEPOT OFFICE SUPPLIES-POCKET FILE 135.34 2240 POLICE RECORDS Total 1,196.90 2245 COMMUNICATIONS 64540 NEXTEL *COMMUNICATION CHARGES 2,379.37 2245 COMMUNICATIONS Total 2,379.37 2250 SERVICE DESK 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,125.32 65040 SMITH MAINTENANCE COMPANY JANITORIAL SUPPLIES 493.50 65125 LAUNDRY WORLD PRISONER BLANKETS 77.00 2250 SERVICE DESK Total 1,695.82 2260 OFFICE OF ADMINISTRATION 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE-OCTOBER 401.45 62295 ILLINOIS TACTICAL OFFICERS ASSOC.TRAINING-ARMORER CLASS 100.00 62295 NORTHEAST MULTI-REGIONAL TRAINING TRAINING-INTERVIEWS & INTERROGATIONS 400.00 62295 NORTHWEST POLICE ACADEMY TRAINING 50.00 62295 IL HOMICIDE INVESTIGATORS ASSOCIATION REGISTRATION-ILHIA TRAINING CONFERENCE 780.00 65085 CURRENT TECHNOLOGIES CORPORATION CHURCH & SHERMAN CAMERA 1,479.91 2260 OFFICE OF ADMINISTRATION Total 3,211.36 233 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 2280 ANIMAL CONTROL 64015 NICOR UTILITIES-OCTOBER 72.65 65125 PETSMART KITTY LITTER 54.84 2280 ANIMAL CONTROL Total 127.49 2305 FIRE MGT & SUPPORT 62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATION 320.00 64015 NICOR UTILITIES 142.02 64540 NEXTEL *COMMUNICATION CHARGES 502.11 65020 ON TIME EMBROIDERY, INC.GLOVES 47.90 65020 ON TIME EMBROIDERY, INC.UNIFORM- PANTS 105.90 65020 ON TIME EMBROIDERY, INC.UNIFORM- SHIRTS 201.15 65020 ON TIME EMBROIDERY, INC.UNIFORM- SHIRTS, BOOTS 364.15 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 146.95 65070 ABT REPAIR PARTS 243.98 65070 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHERS 185.50 65125 W S DARLEY & CO BOOTS-CFA 122.95 2305 FIRE MGT & SUPPORT Total 2,382.61 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING OCTOBER AMBULANCE CHARGES 7,487.11 62295 GRIZELY JR., MATTHEW REIMBURSEMENT IFSI CONFERENCE 175.00 62295 GLENN G VANEK REIMBURSEMENT IFSI CONFERENCE 718.00 62295 VILLAGE OF ROMEOVILLE FIRE ACADEMY FIREFIGHTER TRAINING 1,375.00 62295 DANIEL R. PHILIPAITIS REIMBURSEMENT PARAMEDIC LICENSE 41.75 62295 ZACHARY D CASCARANO REIMBURSEMENT IFSI CONFERENCE 175.00 62295 JAMES M SEALE REIMBURSEMENT IFSI CONFERENCE 348.60 62295 WILLIAM F LYNCH REIMBURSEMENT IFSI CONFERENCE 175.00 62295 WILLIAM F LYNCH REIMBURSEMENT PARAMEDIC LICENSE 61.75 62605 GRAINGER, INC., W.W.JANITORIAL SUPPLIES 143.48 62605 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 219.94 62605 STATE CHEMICAL MFG CO.JANITORIAL SUPPLIES 359.99 62625 HOME DEPOT 35565 SUPPLIES 1,219.78 65075 AIR ONE EQUIPMENT EMS SUPPLIES 227.49 65085 RUSSO POWER EQUIPMENT REPAIR PARTS 53.75 65095 OFFICE DEPOT OFFICE SUPPLIES 536.41 65625 FOSTER COACH SALES, INC.EQUIPMENT INSTALLATION 3,048.60 2315 FIRE SUPPRESSION Total 16,366.65 2435 FOOD AND ENVIRONMENTAL HEALTH 62295 IL. ASSOCIATION OF CODE ENFORCEMENT REGISTRATION FEE IACE MEETING 140.00 62360 IL. ASSOCIATION OF CODE ENFORCEMENT MEMBERSHIP DUES 100.00 62477 NEXTEL *COMMUNICATION CHARGES 60.97 64540 NEXTEL *COMMUNICATION CHARGES 284.85 65095 OFFICE DEPOT OFFICE SUPPLIES 91.98 2435 FOOD AND ENVIRONMENTAL HEALTH Total 677.80 2605 DIRECTOR OF PUBLIC WORKS 62210 ALLEGRA PRINT & IMAGING 2014 SNOW REMOVAL MAILER 3,293.00 65095 OFFICE DEPOT OFFICE SUPPLIES 145.84 2605 DIRECTOR OF PUBLIC WORKS Total 3,438.84 2610 MUNICIPAL SERVICE CENTER 62225 DEPENDABLE FIRE EQUIPMENT INC.EXTINGUISHER MAINTENANCE AND CERTIFICATION 320.65 62225 SMITHEREEN PEST MANAGEMENT RODENT CONTROL 93.00 62518 RIXON CUSTOM EQUIPMENT ALARM SYSTEM MAINTENANCE AND REPAIR 475.00 64005 COMED UTILITIES 181.51 64015 NICOR UTILITIES 647.07 65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 1,332.03 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 56.38 2610 MUNICIPAL SERVICE CENTER Total 3,105.64 2625 ENGINEERING 62210 FEDERAL EXPRESS CORP.SHIPPING 207.36 62295 INTERNATIONAL MUNICIPAL SIGNAL ASSOC. TRAFFIC/SAFETY TRAINING 485.00 2625 ENGINEERING Total 692.36 2640 TRAF. SIG. & ST. LIGHT. MAINT 62295 INTERNATIONAL MUNICIPAL SIGNAL ASSOC. TRAFFIC/SAFETY TRAINING 2,030.00 64006 COMED UTILITIES 17,973.79 64007 COMED UTILITIES 6,428.39 64008 COMED UTILITIES 139.10 334 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 64008 MC SQUARED ENERGY UTILITIES 104.29 65070 ELCAST LIGHTING STREETLIGHT FIXTURE REPAIR 1,500.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 28,175.57 2650 PARKS AND FORESTRY ADMIN 64540 NEXTEL *COMMUNICATION CHARGES 621.95 2650 PARKS AND FORESTRY ADMIN Total 621.95 2655 PARKS & FORESTRY MAINT. & OPER. 62199 BSN SPORTS PARK MAINTENANCE 330.66 62199 NUTOYS LEISURE PRODUCTS TROLLEY 62.20 64540 NEXTEL *COMMUNICATION CHARGES 89.58 65015 CERTIFIED LABORATORIES WASP SPRAY 384.55 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 65.03 2655 PARKS & FORESTRY MAINT. & OPER. Total 932.02 2665 STREETS AND SANITATION ADMINIS 62295 INTERNATIONAL MUNICIPAL SIGNAL ASSOC. TRAFFIC/SAFETY TRAINING 485.00 64540 NEXTEL *COMMUNICATION CHARGES 1,433.27 65625 ZIMMERMAN, RYAN WEATHER FORECASTING SERVICE 887.50 2665 STREETS AND SANITATION ADMINIS Total 2,805.77 2670 STREET AND ALLEY MAINTENANCE 62295 INTERNATIONAL MUNICIPAL SIGNAL ASSOC. TRAFFIC/SAFETY TRAINING 1,015.00 62295 INTERNATIONAL MUNICIPAL SIGNAL ASSOC. TRAINING 485.00 62415 SHRED ALL RECYCLING SYSTEMS INC TIRE RECYCLING 355.48 62415 THELEN MATERIALS, LLC TRUCKING OF LEAVES 9,300.00 62509 DENLER, INC.CRACK SEALING CONTRACT EXTENSION 68,402.74 65055 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX CONTRACT EXTENSION 619.84 65055 OZINGA CHICAGO RMC, INC.CONCRETE CONTRACT EXTENSION 3,722.00 2670 STREET AND ALLEY MAINTENANCE Total 83,900.06 2677 FACILITIES 62225 ANDERSON PEST CONTROL PEST CONTROL CIVIC CENTER 464.20 62225 DEPENDABLE FIRE EQUIPMENT INC.EXTINGUISHER MAINTENANCE AND CERTIFICATION 579.40 62225 MARK VEND COMPANY VENDING SERVICE 619.03 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 189.00 62245 COMCAST CABLE CABLE SERVICES 184.47 64540 NEXTEL *COMMUNICATION CHARGES 526.88 65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLIES 408.60 65050 ANDERSON LOCK CO. LTD LOCKSMITH SUPPLIES 177.15 65050 A-PHASE ELECTRIC INC.REPAIRS AND UPGRADES-PIVEN THEATER 11,810.00 65050 A-PHASE ELECTRIC INC.NOYES STAIRWELL LIGHTING REPAIRS 2,370.00 65050 SIMPLEX GRINNELL SERVICE CONTRACT 1,749.00 65050 SMITH MAINTENANCE COMPANY CARPET SHAMPOO COUNCIL CHAMBERS AREA 578.08 65090 ENERGY ASSOCIATES OMEGA PULMONARY SURVEILLANCE - WARZECKA 124.00 65090 ENERGY ASSOCIATES OMEGA PULMONARY SURVEILLANCE - WOPPELL 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - BARTELL 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - CASTRO 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - CONLEY 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - DOMBROWSKI 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - MARQUEZ 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - MATUSEWSKI 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - PORRATA 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - WEGENER 124.00 65090 NORTH SHORE ENH OMEGA OMEGA PULMONARY SURVEILLANCE - WOODS 124.00 2677 FACILITIES Total 21,143.81 2680 SNOW AND ICE CONTROL 65015 RUSSO POWER EQUIPMENT BAGGED ROCK SALT 18,375.00 65015 MORTON SALT FY2014 ROCK SALT 48,861.86 2680 SNOW AND ICE CONTROL Total 67,236.86 3005 REC. MGMT. & GENERAL SUPPORT 64540 NEXTEL *COMMUNICATION CHARGES 57.62 3005 REC. MGMT. & GENERAL SUPPORT Total 57.62 3010 REC. BUSINESS & FISCAL MGMT 61060 IL.DEPARTMENT OF NATURAL RESOURCES *IDNR YOUTH GRANT REFUND 75,465.17 3010 REC. BUSINESS & FISCAL MGMT Total 75,465.17 435 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES MARKET VENDOR LINK REIMBURSEMENT 27.00 62490 MINT CREEK FARM MARKET VENDOR LINK REIMBURSEMENT 9.00 62490 MINT CREEK FARM MARKET VENDOR LINK REIMBURSEMENT 25.00 62490 TUSCAN HEN FOODS, LLC MARKET VENDOR LINK REIMBURSEMENT 25.00 62490 FRIO GELATO, LLC MARKET VENDOR LINK REIMBURSEMENT 10.00 62490 DULCE CARAMEL CO.MARKET VENDOR LINK REIMBURSEMENT 32.00 62490 FROSTY PRODUCTION MARKET VENDOR LINK REIMBURSEMENT 307.00 62490 JON FIRST MARKET VENDOR LINK REIMBURSEMENT 96.00 62490 TERESA'S FRUIT AND HERBS MARKET VENDOR LINK REIMBURSEMENT 144.00 62490 TERESA'S FRUIT AND HERBS MARKET VENDOR LINK REIMBURSEMENT 191.00 62490 TERESA'S FRUIT AND HERBS MARKET VENDOR LINK REIMBURSEMENT 91.00 62490 LAKE BREEZE ORGANICS MARKET VENDOR LINK REIMBURSEMENT 260.00 62490 LAKE BREEZE ORGANICS MARKET VENDOR LINK REIMBURSEMENT 382.00 62490 LAKE BREEZE ORGANICS MARKET VENDOR LINK REIMBURSEMENT 259.00 62490 LYON'S FARM MARKET VENDOR LINK REIMBURSEMENT 117.00 62490 LYON'S FARM MARKET VENDOR LINK REIMBURSEMENT 97.00 62490 LYON'S FARM MARKET VENDOR LINK REIMBURSEMENT 38.00 62490 HENRY'S FARM MARKET VENDOR LINK REIMBURSEMENT 1,120.00 62490 HENRY'S FARM MARKET VENDOR LINK REIMBURSEMENT 650.00 62490 HEARTLAND MEATS MARKET VENDOR LINK REIMBURSEMENT 119.00 62490 HEARTLAND MEATS MARKET VENDOR LINK REIMBURSEMENT 152.00 62490 K & K FARM'S MARKET VENDOR LINK REIMBURSEMENT 74.00 62490 K & K FARM'S MARKET VENDOR LINK REIMBURSEMENT 351.00 62490 K & K FARM'S MARKET VENDOR LINK REIMBURSEMENT 113.00 62490 K & K FARM'S MARKET VENDOR LINK REIMBURSEMENT 158.00 62490 KINNIKINNICK FARM MARKET VENDOR LINK REIMBURSEMENT 173.00 62490 KINNIKINNICK FARM MARKET VENDOR LINK REIMBURSEMENT 72.00 62490 KINNIKINNICK FARM MARKET VENDOR LINK REIMBURSEMENT 227.00 62490 ED GAST MARKET VENDOR LINK REIMBURSEMENT 231.00 62490 ELKO'S PRODUCE AND GREENHOUSE MARKET VENDOR LINK REIMBURSEMENT 139.00 62490 J.W. MORLOCK AND GIRLS MARKET VENDOR LINK REIMBURSEMENT 85.00 62490 J.W. MORLOCK AND GIRLS MARKET VENDOR LINK REIMBURSEMENT 210.00 62490 J.W. MORLOCK AND GIRLS MARKET VENDOR LINK REIMBURSEMENT 44.00 62490 BRUNKOW CHEESE MARKET VENDOR LINK REIMBURSEMENT 89.00 62490 GENEVA LAKES PRODUCE MARKET VENDOR LINK REIMBURSEMENT 84.00 62490 OLD TOWN OIL MARKET VENDOR LINK REIMBURSEMENT 108.00 62490 OLD TOWN OIL MARKET VENDOR LINK REIMBURSEMENT 58.00 62490 M AND D FARMS MARKET VENDOR LINK REIMBURSEMENT 23.00 62490 M AND D FARMS MARKET VENDOR LINK REIMBURSEMENT 78.00 62490 M AND D FARMS MARKET VENDOR LINK REIMBURSEMENT 51.00 62490 NOFFKE FAMILY FARM MARKET VENDOR LINK REIMBURSEMENT 117.00 62490 NOFFKE FAMILY FARM MARKET VENDOR LINK REIMBURSEMENT 150.00 62490 NOFFKE FAMILY FARM MARKET VENDOR LINK REIMBURSEMENT 68.00 62490 NICHOLS FARM & ORCHARD MARKET VENDOR LINK REIMBURSEMENT 255.00 62490 NICHOLS FARM & ORCHARD MARKET VENDOR LINK REIMBURSEMENT 435.00 62490 NICHOLS FARM & ORCHARD MARKET VENDOR LINK REIMBURSEMENT 242.00 62490 ZELDENRUST FARM MARKET VENDOR LINK REIMBURSEMENT 220.00 62490 ZELDENRUST FARM MARKET VENDOR LINK REIMBURSEMENT 353.00 62490 ZELDENRUST FARM MARKET VENDOR LINK REIMBURSEMENT 117.00 62490 SEEDLING MARKET VENDOR LINK REIMBURSEMENT 45.00 62490 SEEDLING MARKET VENDOR LINK REIMBURSEMENT 55.00 62490 SEEDLING MARKET VENDOR LINK REIMBURSEMENT 58.00 62490 K.V. STOVER AND SON MARKET VENDOR LINK REIMBURSEMENT 503.00 62490 K.V. STOVER AND SON MARKET VENDOR LINK REIMBURSEMENT 603.00 62490 K.V. STOVER AND SON MARKET VENDOR LINK REIMBURSEMENT 412.00 62490 ORGANIC PASTURES MARKET VENDOR LINK REIMBURSEMENT 7.00 62490 SMITS FARMS MARKET VENDOR LINK REIMBURSEMENT 172.00 62490 SMITS FARMS MARKET VENDOR LINK REIMBURSEMENT 100.00 62490 GREAT HARVEST BREAD CO.MARKET VENDOR LINK REIMBURSEMENT 93.00 62490 GREAT HARVEST BREAD CO.MARKET VENDOR LINK REIMBURSEMENT 78.00 62490 GREEN ACRES MARKET VENDOR LINK REIMBURSEMENT 34.00 62490 GREEN ACRES MARKET VENDOR LINK REIMBURSEMENT 38.00 62490 DEFLOURED LLC MARKET VENDOR LINK REIMBURSEMENT 38.00 62490 DEFLOURED LLC MARKET VENDOR LINK REIMBURSEMENT 6.00 62490 MARILYN'S BAKERY MARKET VENDOR LINK REIMBURSEMENT 7.00 62490 CRUST & CRUMB MARKET VENDOR LINK REIMBURSEMENT 45.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDOR LINK REIMBURSEMENT 64.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDOR LINK REIMBURSEMENT 89.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDOR LINK REIMBURSEMENT 35.00 62490 SHEEKAR DELIGHTS MARKET VENDOR LINK REIMBURSEMENT 22.00 62490 RIVER VALLEY RANCH MARKET VENDOR LINK REIMBURSEMENT 318.00 536 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 62490 RIVER VALLEY RANCH MARKET VENDOR LINK REIMBURSEMENT 139.00 62490 RIVER VALLEY RANCH MARKET VENDOR LINK REIMBURSEMENT 275.00 62490 ENDLESS GREENS MARKET VENDOR LINK REIMBURSEMENT 15.00 62490 ENDLESS GREENS MARKET VENDOR LINK REIMBURSEMENT 41.00 64540 NEXTEL *COMMUNICATION CHARGES 57.62 3020 REC GENERAL SUPPORT Total 11,825.62 3025 PARK UTILITIES 64005 COMED UTILITIES 2,175.64 64005 MC SQUARED ENERGY UTILITIES 2,981.59 64015 NICOR UTILITIES 16.51 3025 PARK UTILITIES Total 5,173.74 3030 CROWN COMMUNITY CENTER 62245 MCCAULEY MECHANICAL SERVICE REPAIR OF REHEAT COILS IN LOBBY 577.00 62505 GARY KANTOR INSTRUCTOR FOR MAGIC CLASS 112.00 62505 MICHELLE A. VAN DER KARR ADULT DANCE INSTRUCTION: SALSA 40.00 62505 MICHELLE A. VAN DER KARR INSTRUCTOR OF DANCE CLASS: SALSA 40.00 64005 MC SQUARED ENERGY UTILITIES 3,455.29 64015 NICOR UTILITIES 96.26 3030 CROWN COMMUNITY CENTER Total 4,320.55 3035 CHANDLER COMMUNITY CENTER 64005 MC SQUARED ENERGY UTILITIES 2,234.32 64540 NEXTEL *COMMUNICATION CHARGES 107.16 65110 BSN SPORTS 4-5TH GRADE FLAG FOOTBALL SUPPLIES 38.72 65110 BSN SPORTS INDOOR SOCCER SUPPLIES 379.00 65110 BSN SPORTS ZOMBIE SCRAMBLE SUPPLIES 720.68 65110 WILL ENTERPRISES STAFF SHIRTS & SOCCER LEAGUE T-SHIRTS 640.75 65110 WILL ENTERPRISES ZOMBIE SCRAMBLE T-SHIRTS 2,330.10 3035 CHANDLER COMMUNITY CENTER Total 6,450.73 3040 FLEETWOOD JOURDAIN COM CT 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 41.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICE 41.00 64005 MC SQUARED ENERGY UTILITIES 5,170.19 64015 NICOR UTILITIES 208.53 64540 NEXTEL *COMMUNICATION CHARGES 80.62 65040 LAPORT INC JANITORIAL SUPPLIES 276.45 65110 TOBIN, CHRISTOPHER MACHINE CLEAN GYM FLOOR / DANCE STUDIO 475.00 3040 FLEETWOOD JOURDAIN COM CT Total 6,292.79 3050 RECREATION OUTREACH PROGRAM 62490 FORTSON, ERJAN INSTRUCTOR FOR KARATE CLASSES 397.43 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 33.33 65095 OFFICE DEPOT OFFICE SUPPLIES 28.74 3050 RECREATION OUTREACH PROGRAM Total 459.50 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL W/ALCOHOL 150.00 62505 TIMOTHY PLACE INSTRUCTOR OF 6 WK BALLROOM DANCING 510.00 62509 CINTAS CORPORATION #769 MONTHLY MAT CLEANING SERVICE 140.70 64005 MC SQUARED ENERGY UTILITIES 8,574.56 64540 NEXTEL *COMMUNICATION CHARGES 27.26 65040 LAPORT INC JANITORIAL SUPPLIES 1,445.47 3055 LEVY CENTER SENIOR SERVICES Total 10,847.99 3080 BEACHES 64005 MC SQUARED ENERGY UTILITIES 271.13 64540 NEXTEL *COMMUNICATION CHARGES 214.54 3080 BEACHES Total 485.67 3095 CROWN ICE RINK 62245 JORSON & CARLSON BLADE SHARPENING 35.49 62245 MCCAULEY MECHANICAL SERVICE REPAIR OF LEAKING VALVE 828.77 62245 MCCAULEY MECHANICAL SERVICE REPAIR TO LEAKING PIPE 1,143.33 62375 JEAN'S GREENS, INC.PLANT SERVICE FOR OCTOBER 100.00 62490 POSITIVE CONNECTIONS, INC.TWO BUSES TO LINCOLN PARK ZOO 396.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 79.00 62508 SHAWN PFEIFFER REFEREE FOR ADULT BROOMBALL 480.00 62508 MATTHEW LEVI REFEREE FOR ADULT BROOMBALL 180.00 62508 KRISTOFER KNUTSON REFEREE FOR ADULT BROOMBALL 660.00 637 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 62508 LAPPING, RENEE SCORE KEEPER FOR ADULT BROOMBALL 143.00 62508 LAPPING, RENEE SCOREKEEPER FOR ADULT BROOMBALL 143.00 64005 MC SQUARED ENERGY UTILITIES 10,365.87 64015 NICOR UTILITIES 288.78 64540 NEXTEL *COMMUNICATION CHARGES 115.80 3095 CROWN ICE RINK Total 14,959.04 3100 SPORTS LEAGUES 65110 BURRIS EQUIPMENT CO.RENTAL FEE 3,604.00 3100 SPORTS LEAGUES Total 3,604.00 3105 AQUATIC CAMP 65110 WILLIAM FOX REPAIR TACK FITTING ON BARNETT 1400 35.00 65110 WILLIAM FOX REPAIR TO HOBIE -TEARS & TORN BATTEN POCKETS 225.00 3105 AQUATIC CAMP Total 260.00 3110 TENNIS 62505 E-TOWN TENNIS TENNIS INSTRUCTION 2,420.20 3110 TENNIS Total 2,420.20 3130 SPECIAL RECREATION 64540 NEXTEL *COMMUNICATION CHARGES 31.78 3130 SPECIAL RECREATION Total 31.78 3140 BUS PROGRAM 64540 NEXTEL *COMMUNICATION CHARGES 27.26 3140 BUS PROGRAM Total 27.26 3150 PARK SERVICE UNIT 64540 NEXTEL *COMMUNICATION CHARGES 54.52 3150 PARK SERVICE UNIT Total 54.52 3215 YOUTH ENGAGEMENT DIVISION 62490 EVANSTON TOWNSHIP HIGH SCHOOL *50/50 REIMBURSEMENT FOR MYSEP PROGRAM 4,542.29 62490 MCGAW YMCA *50/50 REIMBURSEMENT FOR MYSEP PROGRAM 3,000.00 62490 YOUTH JOB CENTER OF EVANSTON CAREER PATHWAYS EMPLOYMENT PROGRAM 40,000.00 62490 ACTORS GYMNASIUM, INC *50/50 REIMBURSEMENT FOR MYSEP PROGRAM 3,000.00 62490 KRAVE, LLC *50/50 REIMBURSEMENT MYSEP 6,000.00 62490 T.E. AND COMPANY *50/50 REIMBURSEMENT MYSEP 4,350.00 3215 YOUTH ENGAGEMENT DIVISION Total 60,892.29 3605 ECOLOGY CENTER 64005 MC SQUARED ENERGY UTILITIES 592.53 65040 LAPORT INC JANITORIAL SUPPLIES 351.88 3605 ECOLOGY CENTER Total 944.41 3610 ECO-QUEST DAY CAMP 64540 NEXTEL *COMMUNICATION CHARGES 22.68 3610 ECO-QUEST DAY CAMP Total 22.68 3700 NOYES CULTURAL ARTS CTR 62185 HANDLER, PETER JUROR PANELIST 75.00 62506 NORTHWESTERN UNIVERSITY WORK-STUDY PROGRAM REIMBURSEMENT 928.14 3700 NOYES CULTURAL ARTS CTR Total 1,003.14 3710 NOYES CULTURAL ARTS CENTER 64005 MC SQUARED ENERGY UTILITIES 2,238.14 64015 NICOR UTILITIES 276.06 64540 NEXTEL *COMMUNICATION CHARGES 79.38 65040 LAPORT INC JANITORIAL SUPPLIES 566.94 3710 NOYES CULTURAL ARTS CENTER Total 3,160.52 3720 CULTURAL ARTS PROGRAMS 62490 GLASOE, TED REIMBURSEMENT ART WORK 45.00 62506 NORTHWESTERN UNIVERSITY WORK-STUDY PROGRAM REIMBURSEMENT 1,974.75 62511 GOLDBERG, RACHEL ARTIST INSTRUCTOR 450.00 65095 OFFICE DEPOT OFFICE SUPPLIES 150.39 3720 CULTURAL ARTS PROGRAMS Total 2,620.14 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES 347.59 3806 CIVIC CENTER SERVICES Total 347.59 738 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 100 GENERAL FUND Total 850,552.32 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62110 BAKER TILLY VIRCHOW KRAUSE, LLP AUDIT SERVICES 8,800.00 4605 GENERAL ASSISTANCE ADMIN Total 8,800.00 175 GENERAL ASSISTANCE FUND Total 8,800.00 200 MOTOR FUEL TAX FUND 5096 2014 MFT STREET RESURFACING 510010 65515 GSG MATERIAL TESTING MATERIAL TESTING-VARIOUS LOCATIONS 1,410.00 5096 2014 MFT STREET RESURFACING Total 1,410.00 5097 2013 MFT STREET RESURFACING 65515 CHICAGOLAND PAVING CONTRACTORS MFT STREET RESURFACING BID# 13-31 32,301.39 5097 2013 MFT STREET RESURFACING Total 32,301.39 200 MOTOR FUEL TAX FUND Total 33,711.39 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 64540 NEXTEL *COMMUNICATION CHARGES 1,559.29 65625 CHICAGO COMMUNICATIONS, LLC.REPLACEMENT PARTS 430.00 5150 EMERGENCY TELEPHONE SYSTM Total 1,989.29 205 EMERGENCY TELEPHONE (E911) FUND Total 1,989.29 220 CDBG LOAN FUND 5280 CD LOAN 65525 LEMOI HARDWARE SELF HELP PAINT PROGRAM 396.54 5280 CD LOAN Total 396.54 220 CDBG LOAN FUND Total 396.54 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62490 NYDEN, JOHANNA REIMBURSEMENT COMMUNICATION COST 120.00 5300 ECON. DEVELOPMENT FUND Total 120.00 225 ECONOMIC DEVELOPMENT FUND Total 120.00 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS 2014 TBRA PROGRAM-NOVEMBER 8,631.08 65535 CONNECTIONS FOR THE HOMELESS 2014 TBRA PROGRAM-OCTOBER 16,674.07 5430 HOME FUND Total 25,305.15 240 HOME FUND Total 25,305.15 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 65535 ALLIANCE TO END HOMELESSNESS HMIS GRANT 6,000.00 5465 AFFORDABLE HOUSING Total 6,000.00 250 AFFORDABLE HOUSING FUND Total 6,000.00 310 HOWARD-HARTREY TIF FUND 5500 HOWARD-HARTREY TIF DEBT SRVCE 62605 AUTOBARN MOTORS, LTD.AUTOBARN REHAB WORK 41,604.81 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 41,604.81 839 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 310 HOWARD-HARTREY TIF FUND Total 41,604.81 320 DEBT SERVICE FUND 5707 2007 BONDS 62350 WELLS FARGO BANK G.O. SERIES 2007 250.00 5707 2007 BONDS Total 250.00 5716 2013 B BONDS 62350 WELLS FARGO BANK GOR SERIES 2013B 750.00 5716 2013 B BONDS Total 750.00 320 DEBT SERVICE FUND Total 1,000.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 64015 NICOR UTILITIES 69.54 5860 HOWARD RIDGE TIF Total 69.54 330 HOWARD-RIDGE TIF FUND Total 69.54 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415864 56067 O'CONNELL, MARY LYNN ENG 14-243 50/50 PROGRAM REFUND 290.63 415398 62135 LEATHERS & ASSOCIATES, INC.PENNY PARK DESIGN SERVICES 6,614.25 415555 62135 JOHN RONAN ARCHITECT LLC ARCHITECTURAL SERVICES ROBERT CROWN 8,672.10 416458 65510 LIFE FITNESS LIFE FITNESS-FLEETWOOD WORK OUT EQUIPMENT 19,620.00 415827 65510 O'HARA CONSTRUCTION FIRE STATION #2 INTERIOR RENOVATION 54,429.12 415864 65515 CIORBA GROUP, INC.SAFE ROUTES-CONSTRUCTION ENGINEERING 4,152.72 416052 65515 HOUSE OF RENTAL TENT RENTAL FOUNTAIN SQUARE PROJECT 1,601.00 416448 65515 DOME CORPORATION OF NORTH AMERICA SALT DOME REPLACEMENT BID 14-18 83,214.00 415857 65515 GSG MATERIAL TESTING MATERIAL TESTING-VARIOUS LOCATIONS 6,185.00 416448 65515 GSG MATERIAL TESTING SALT DOME PROJECT 2,170.00 415864 65515 SCHROEDER & SCHROEDER INC 2014 50/50 SIDEWALK PROGRAM-BID #14-30 41,274.90 416434 65515 MECHANISM EXCHANGE REPAIR 10 NEWSPAPER RACK STANDS 19,107.47 415175 65515 RAYES BOILER & WELDING, LTD BOILER REPAIR 1,350.00 415857 65515 GEWALT HAMILTON ASSOCIATES, INC.2015 WATER MAIN PROJECT TOPOGRAPHIC SURVEY 19,850.00 415857 65515 TESKA ASSOCIATES, INC.PROFESSIONAL SERVICES-PECKISH PIG 2,082.50 415941 65515 HAMPTON, LENZINI AND RENWICK, INC.DEMPSTER ST MODERNIZATION 24,366.80 416434 65515 GRABER MANUFACTURING, INC., DBA 148 BIKE RACKS 19,973.13 415175 65625 FORWARD SPACE LLC D/B/A OFFICE OFFICE DESK 702.82 4150 CAPITAL PROJECTS Total 315,656.44 415 CAPITAL IMPROVEMENTS FUND Total 315,656.44 420 SPECIAL ASSESSMENT FUND 6145 SPECIAL ASSESSMENT 1395 415958 57065 LANDSCAPE CONCEPTS MANAGEMENT SHERMAN PLAZA RODENT ABATEMENT 16,356.00 6145 SPECIAL ASSESSMENT 1395 Total 16,356.00 6365 SPECIAL ASSESSMENT 65515 COOK COUNTY RECORDER OF DEEDS ALLEY ASSESSMENT 80.00 6365 SPECIAL ASSESSMENT Total 80.00 420 SPECIAL ASSESSMENT FUND Total 16,436.00 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62431 DUNBAR ARMORED ARMORED CAR SERVICES 5,042.50 64540 NEXTEL *COMMUNICATION CHARGES 227.44 7005 PARKING SYSTEM MGT Total 5,269.94 7015 PARKING LOTS & METERS 62375 CTA/AB MONTHLY LOT 19 RENT 990.00 65070 PASSPORT PARKING, INC MONTHLY MOBILE PAY FEE AUGUST 2014 1,986.95 7015 PARKING LOTS & METERS Total 2,976.95 940 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 7025 CHURCH STREET GARAGE 53515 HUANG, ARNOLD ACCESS CARD REFUND - CHURCH 25.00 53515 CHEN, CHAOGUN ACCESS CARD REFUND - CHURCH 25.00 53515 MERAM, MARY ACCESS CARD REFUND - CHURCH 25.00 53515 CAN-URGUN ACCESS CARD REFUND - CHURCH 25.00 53515 MINNIS, MARGARET ACCESS CARD REFUND - CHURCH 25.00 53515 DARE, GARY ACCESS CARD REFUND - CHURCH 25.00 53515 ROSA VELAZQUEZ ACCESS CARD REFUND - CHURCH 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 50,690.10 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM 1,590.00 62509 DATAPARK USA, INC.MONTHLY SERVICE AGREEMENT 1,000.00 62509 DATAPARK USA, INC.PARKING ACCESS & REVENUE MAINTENANCE 2,000.00 64005 MC SQUARED ENERGY UTILITIES 4,013.63 64505 CALL ONE, INC COMMUNICATION CHARGES 1,014.90 7025 CHURCH STREET GARAGE Total 60,483.63 7036 SHERMAN GARAGE 53515 THE ALFORD GROUP ACCESS CARD REFUND - SHERMAN 25.00 53515 SIM PARTNERS, INC ACCESS CARD REFUND - SHERMAN 25.00 53515 SON, EUNICE ACCESS CARD REFUND - SHERMAN 25.00 53515 SANTOS, KARINA ACCESS CARD REFUND - SHERMAN 25.00 53515 SANCHEZ, JOSE ACCESS CARD REFUND - SHERMAN 25.00 53515 PYDI, VIKRAM ACCESS CARD REFUND - SHERMAN 25.00 53515 SMITH, JEFFERY ACCESS CARD REFUND - SHERMAN 25.00 53515 EVANS, DAVID ACCESS CARD REFUND - SHERMAN 25.00 53515 DZIEDZIC, PHIL ACCESS CARD REFUND - SHERMAN 25.00 53515 BRUEGL, JANET ACCESS CARD REFUND - SHERMAN 25.00 53515 VEERHUSEN, HENDRIK ACCESS CARD REFUND - SHERMAN 25.00 53515 KALDERMAN, LAMARETHA ACCESS CARD REFUND - SHERMAN 25.00 53515 TANG, HUI ACCESS CARD REFUND - SHERMAN 25.00 53515 BRADFORD, CALVIN ACCESS CARD REFUND - SHERMAN 25.00 53515 YU, JULIETTE ACCESS CARD REFUND - SHERMAN 25.00 53515 BIELESZ, ANETA ACCESS CARD REFUND - SHERMAN 25.00 53515 WOODS, MARY ACCESS CARD REFUND - SHERMAN 25.00 53515 KRAJA, GANI ACCESS CARD REFUND - SHERMAN 25.00 53515 COLDWELL BANKER ACCESS CARD REFUND - SHERMAN 150.00 53515 PATEL, SHARAD ACCESS CARD REFUND - SHERMAN 25.00 53515 WADE, COLLEEN ACCESS CARD REFUND - SHERMAN 25.00 53515 SEELEY, ANDREA ACCESS CARD REFUND - SHERMAN 25.00 53515 YU, WEN ACCESS CARD REFUND - SHERMAN 25.00 53515 WONG, YUHAN ACCESS CARD REFUND - SHERMAN 25.00 53515 CHRISTENSEN, WENDY A ACCESS CARD REFUND - SHERMAN 25.00 53515 MUHAMMAD, ALIF R ACCESS CARD REFUND - SHERMAN 25.00 53515 CALLOWAY, LAYCI ACCESS CARD REFUND - SHERMAN 25.00 53515 HAMLEKHAN, AZHANG ACCESS CARD REFUND - SHERMAN 25.00 53515 TSENG, WILLIAM ACCESS CARD REFUND - SHERMAN 25.00 53515 BARNETT, BRYAN ACCESS CARD REFUND - SHERMAN 25.00 53515 FIELD, AMY ACCESS CARD REFUND - SHERMAN 25.00 53515 KOI CHINESE AND SUSHI ACCESS CARD REFUND - SHERMAN 25.00 53515 CUSHMAN & WAKEFIELD ACCESS CARD REFUND - SHERMAN 1,075.00 62225 SIMPLEX GRINNELL DRY SPRINKLER MAINTENANCE - SHERMAN PLAZA 829.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 114,900.76 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM 4,506.00 62509 DATAPARK USA, INC.MONTHLY SERVICE AGREEMENT-PARCS EQUIPMENT 2,550.00 62509 DATAPARK USA, INC.PARKING ACCESS & REVENUE MAINTENANCE 5,100.00 64005 MC SQUARED ENERGY UTILITIES 9,266.04 64505 CALL ONE, INC COMMUNICATION CHARGES 1,805.26 65515 CONTINENTAL ELECTRICAL INSTALLATION OF SPACE HEATERS 4,600.00 7036 SHERMAN GARAGE Total 145,557.06 7037 MAPLE GARAGE 53515 YU, WEN ACCESS CARD REFUND - MAPLE 25.00 53515 CHAVKIN, SARAH ACCESS CARD REFUND - MAPLE 25.00 53515 BASTIN, LEE ACCESS CARD REFUND - MAPLE 25.00 53515 WALKOSZ, STANISLAW ACCESS CARD REFUND - MAPLE 25.00 53515 BIERE, THOMAS ACCESS CARD REFUND - MAPLE 25.00 53515 DELARA, ROBERT ACCESS CARD REFUND - MAPLE 25.00 53515 PAYNE, ALLISON ACCESS CARD REFUND - MAPLE 25.00 53515 GALONI, CHELSEA ACCESS CARD REFUND - MAPLE 25.00 53515 KORDELUK, ELIZABETH ACCESS CARD REFUND - MAPLE 25.00 53515 JAMES, TASHA ACCESS CARD REFUND - MAPLE 25.00 53515 MEDEL, RONALD ACCESS CARD REFUND - MAPLE 25.00 1041 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 53515 MINDEN, KELSEY ACCESS CARD REFUND - MAPLE 25.00 53515 NUNEZ, ADAM ACCESS CARD REFUND - MAPLE 25.00 53515 KOH, CHRISTINE ACCESS CARD REFUND - MAPLE 25.00 53515 LOPEZ, JOSE ACCESS CARD REFUND - MAPLE 25.00 53515 SANCHEZ, CLAUDIA V.ACCESS CARD REFUND - MAPLE 25.00 53515 HENDERSON, LARRY ACCESS CARD REFUND - MAPLE 25.00 53515 RYAN, BRETT ACCESS CARD REFUND - MAPLE 25.00 53515 IM , EUNYOUNG ACCESS CARD REFUND - MAPLE 25.00 53515 DANIEL J. SCHNURA ACCESS CARD REFUND - MAPLE 25.00 53515 CUSHMAN & WAKEFIELD ACCESS CARD REFUND - MAPLE 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 99,791.96 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM 3,021.60 62509 DATAPARK USA, INC.MONTHLY SERVICE AGREEMENT 2,000.00 62509 DATAPARK USA, INC.PARKING ACCESS & REVENUE MAINTENANCE 4,000.00 64005 MC SQUARED ENERGY UTILITIES 8,328.32 64505 CALL ONE, INC COMMUNICATION CHARGES 1,286.36 7037 MAPLE GARAGE Total 118,953.24 505 PARKING SYSTEM FUND Total 333,240.82 510 WATER FUND 7100 WATER GENERAL SUPPORT 56145 RANIERI LANDSCAPING SERV.FIRE HYDRANT DEPOSIT REFUND 300.00 62245 CDM SMITH, INC.SCADA SUPPORT SERVICES (14-02)22,739.68 64540 NEXTEL *COMMUNICATION CHARGES 237.85 65070 CDM SMITH, INC.SCADA SUPPORT SERVICES (14-02)1,091.22 65070 CURRENT TECHNOLOGIES CORPORATION CAMERA LICENSE 274.27 65095 OFFICE DEPOT OFFICE SUPPLIES 122.63 7100 WATER GENERAL SUPPORT Total 24,765.65 7105 PUMPING 64005 COMED UTILITIES 16.82 64005 MC SQUARED ENERGY UTILITIES 98,772.57 64015 NICOR UTILITIES 790.91 64505 CALL ONE, INC COMMUNICATION CHARGES 172.01 64540 NEXTEL *COMMUNICATION CHARGES 192.20 7105 PUMPING Total 99,944.51 7110 FILTRATION 64540 NEXTEL *COMMUNICATION CHARGES 163.56 7110 FILTRATION Total 163.56 7115 DISTRIBUTION 62230 ALPHA PAINTWORKS, INC.2014 FIRE HYDRANT PAINTING (14-32)17,955.00 64540 NEXTEL *COMMUNICATION CHARGES 343.14 7115 DISTRIBUTION Total 18,298.14 7120 WATER METER MAINTENANCE 64540 NEXTEL *COMMUNICATION CHARGES 62.53 64540 VERIZON WIRELESS METER MONTHLY CELL CHARGES 111.91 7120 WATER METER MAINTENANCE Total 174.44 7130 WATER CAPITAL OUTLAY 65702 FISHER SCIENTIFIC FORCED AIR INCUBATOR - COLIFORM 5,157.67 7130 WATER CAPITAL OUTLAY Total 5,157.67 510 WATER FUND Total 148,503.97 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733112 62145 GREELEY AND HANSEN CHLORINE FEED SYSTEM ENGR SVCS (13-06)24,000.00 733074 62145 CAROLLO ENGINEERS, INC WATER PLANT INTAKE IMPR ENGR SVS (12-113)16,878.13 733101 65515 WATER RESOURCES AMI SYSTEM (13-04) - REMAINING AMOUNT 4,202.80 733122 65515 DAHME MECHANICAL INDUSTRIES, INC.CHLORINE FEED SYSTEM IMPROVEMENTS 139,892.40 7330 WATER FUND DEP, IMP, EXT Total 184,973.33 513 WATER DEPR IMPRV & EXTENSION FUND Total 184,973.33 1142 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 515 SEWER FUND 7400 SEWER MAINTENANCE 64540 NEXTEL *COMMUNICATION CHARGES 256.06 7400 SEWER MAINTENANCE Total 256.06 515 SEWER FUND Total 256.06 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 62415 GROOT RECYCLING & WASTE SERVICES FY2014 RESIDENTIAL REFUSE COLLECTION 138,186.00 7685 REFUSE COLLECT & DISPOSAL Total 138,186.00 7690 RESIDENTIAL RECYCLING COL 64005 COMED UTILITIES 400.75 7690 RESIDENTIAL RECYCLING COL Total 400.75 7695 YARD WASTE COLLECTION 62415 GROOT RECYCLING & WASTE SERVICES 2014 YARD WASTE COLLECTION 71,574.00 7695 YARD WASTE COLLECTION Total 71,574.00 520 SOLID WASTE FUND Total 210,160.75 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 62275 UNITED PARCEL SERVICE SHIPPING 31.75 64505 CALL ONE, INC COMMUNICATION CHARGES 393.68 64540 NEXTEL *COMMUNICATION CHARGES 190.82 7705 GENERAL SUPPORT Total 616.25 7710 MAJOR MAINTENANCE 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 626.34 65035 SCHAEFFER MFG CO.BULK GREASE 466.80 65035 PALATINE OIL COMPANY, INC 231 GALLONS DIESEL 589.05 65035 PALATINE OIL COMPANY, INC 7000 GALLONS BIODIESEL 22,954.02 65060 CERTIFIED LABORATORIES BULK GREASE 275.69 65060 CUMBERLAND SERVICENTER GAUGES 541.83 65060 DOUGLAS TRUCK PARTS FIRE EXTINGUISHERS 214.20 65060 DOUGLAS TRUCK PARTS WELDED BOX 70.00 65060 DUXLER TIRE & CAR CENTER #40 STRUT INSTALLATION 50.00 65060 HAVEY COMMUNICATIONS INC.ELECTRONIC REPAIR 67.90 65060 INTERSTATE BATTERY BATTERY PURCHASE 203.90 65060 INTERSTATE BATTERY BATTERY PURCHASES 523.92 65060 LEACH ENTERPRISES, INC.#612 BRAKE DRUMS 610.02 65060 LEACH ENTERPRISES, INC.#716 BRAKE PARTS 318.74 65060 LEACH ENTERPRISES, INC.4 WAY VALVE 80.42 65060 LEACH ENTERPRISES, INC.BRAKE DRYER CARTRIDGE 69.47 65060 LEACH ENTERPRISES, INC.HYDRAULIC FITTINGS 139.58 65060 LEACH ENTERPRISES, INC.REAR BRAKES 163.70 65060 LEACH ENTERPRISES, INC.WINDSHIELD WIPER FLUID 109.00 65060 MONROE TRUCK EQUIPMENT HYDRAULIC FITTINGS 93.76 65060 MONROE TRUCK EQUIPMENT LAMPS & FITTINGS 38.12 65060 PATTEN INDUSTRIES #642 CUTTING EDGE BUCKET 1,440.00 65060 STANDARD EQUIPMENT COMPANY QUICK CONN ELBOW 420.60 65060 STANDARD EQUIPMENT COMPANY SWEEPER SPRINGS 92.82 65060 WHOLESALE DIRECT INC AUGER 109.71 65060 WHOLESALE DIRECT INC DUALLY-FLOOD SET 210.56 65060 WHOLESALE DIRECT INC HIGH INTENSITY LAMP 64.44 65060 WHOLESALE DIRECT INC LED PLUG 17.91 65060 WHOLESALE DIRECT INC LIGHTING 91.82 65060 WEST SIDE EXCHANGE #953 PINS 555.89 65060 ULINE 30 GALLON STEEL DRUM 143.36 65060 A & A TRANSMISSION CORP.REPAIRS TO EPD #2015 2,493.30 65060 CARQUEST EVANSTON 3 OIL FILTERS 40.32 65060 CARQUEST EVANSTON AIR FILTER 75.60 65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 665.12 65060 CARQUEST EVANSTON LIGHTING 40.95 65060 CARQUEST EVANSTON OIL FILTER 93.66 65060 CARQUEST EVANSTON RETURNED PARTS -76.44 65060 CARQUEST EVANSTON RUBBER MAT 38.70 1243 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 65060 CARQUEST EVANSTON SWAY BAR LINK 109.94 65060 GOLF MILL FORD #40 P/S HOSE 241.08 65060 GOLF MILL FORD #41 REAR TRAILER ARM 241.18 65060 GOLF MILL FORD #49 SEAT BELT BUCKLE 79.41 65060 GOLF MILL FORD #54 REAR TAIL LIGHT 229.91 65060 GOLF MILL FORD #56 DOOR HINGES 59.49 65060 R.N.O.W., INC.TAILGATE SEAL 216.01 65060 CHICAGO PARTS & SOUND, LLC FAN ASY 82.95 65060 CHICAGO PARTS & SOUND, LLC MOTOR ASSY 277.99 65060 APC STORES, INC.AIR INFLATOR 92.95 65060 APC STORES, INC.FUNNEL 4.38 65060 THE CHEVROLET EXCHANGE RETAINE 8.48 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BRAKES 1,328.48 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC OIL SEALS 106.38 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SLACK ADJUSTERS 194.75 65060 MILLER HYDRAULIC SERVICE, INC.HYDRAULIC CYLINDER REPAIR 860.23 65065 WENTWORTH TIRE SERVICE 32 NEW TIRES 6,792.88 65065 WENTWORTH TIRE SERVICE 4 NEW TIRE 1,310.24 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 272.00 7710 MAJOR MAINTENANCE Total 47,233.51 600 FLEET SERVICES FUND Total 47,849.76 605 INSURANCE FUND 7800 RISK MANAGEMENT 66044 STATE TREASURER, ILLINOIS WORKERS WORKERS COMPENSATION PAYMENT 224.24 7800 RISK MANAGEMENT Total 224.24 7801 EMPLOYEE BENEFITS 66050 HSA BANK MONTHLY INVOICE 17.50 7801 EMPLOYEE BENEFITS Total 17.50 605 INSURANCE FUND Total 241.74 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 BURKE, BURNS & PINELLI, LTD.*LEGAL FEES 1,099.00 61755 LIZ RORKE *CONFERENCE REIMBURSEMENT 179.02 8000 FIREFIGHTERS' PENSION Total 1,278.02 700 FIRE PENSION FUND Total 1,278.02 Grand Total 2,228,145.93 1344 of 516 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12/09/2014 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT HOME VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #66 18,792.42 18,792.42 INSURANCE VARIOUS VARIOUS WORKERS COMP 16,750.10 VARIOUS VARIOUS CASUALTY LOSS 143,509.09 VARIOUS VARIOUS WORKERS COMP 9,194.28 VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,069,810.40 1,239,263.87 NSP2 VARIOUS BRINSHORE DEVELOPMENT LLC REAL ESTATE ACTIVITIES #66 16,054.37 16,054.37 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - OCTOBER, 2014 16,612.62 VARIOUS WELLS FARGO DEBT SERVICE PAYMENTS- DUE 12/01/2015 16,387,608.12 16,404,220.74 17,678,331.40 Grand Total 19,906,477.33 PREPARED BY DATE APPROVED BY DATE 1445 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERBENNISONS BAKERY INC $ 14.16 10/02/2014 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 TRAINING311 CENTERJEWEL #3428 $ 21.98 10/13/2014 64505 TELECOMMUNICATIONS CARRIER LINE CH CUSTOMER SERVICE WEEK311 CENTERSNAPENGAGE CHAT $ 49.00 10/15/2014 64505 TELECOMMUNICATIONS CARRIER LINE CH MONTHLY FEE FOR 311 LIVE CHAT311 CENTERBENNISONS BAKERY INC $ 14.16 10/23/2014 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 TRAININGADMIN SVCS /HUMAN RESSHRM MEMBER600282485 $ 170.00 10/17/2014 62310 HR ONLY - CITY WIDE TRAININGSHRM MEMBERSHIPADMIN SVCS /HUMAN RESPOTBELLY 005 $ 143.70 10/23/2014 62310 HR ONLY - CITY WIDE TRAININGLUNCH FOR LUNCH AND LEARN - MOOD FOOD CONNECTIONADMN SVCS / ADMINEAGLE RIDGE RESORT $ 62.50 10/01/2014 62295 TRAINING & TRAVELLODGING CHANGE FOR IPELRA CONFERENCEADMN SVCS / ADMINEAGLE RIDGE RESORT $ (167.85) 10/02/2014 62295 TRAINING & TRAVELLODGING CANCELLATION FOR IPELRA CONFERENCEADMN SVCS / ADMINSAMSCLUB #6444 $ 10.12 10/08/2014 65095 OFFICE SUPPLIESSUPPLIES FOR ACCOUNTINGADMN SVCS / ADMINPARK ONE INC 328 TERMI $ 22.00 10/09/2014 62295 TRAINING & TRAVELLUNCH MEETING TO DISCUSS CROWN CENTERADMN SVCS / ADMINWAL-MART #3725 $ 7.34 10/10/2014 65095 OFFICE SUPPLIESSUPPLIES FOR ACCOUNTINGADMN SVCS / ADMINJIMMY JOHN'S # 44 - EC $ 46.95 10/13/2014 65095 OFFICE SUPPLIESBUDGET LUNCHADMN SVCS / ADMINCITY OF EVANSTON PAY A $ 2.00 10/13/2014 62295 TRAINING & TRAVELPARKING FOR MEETING WITH THE LIBRARY DIRECTORADMN SVCS / ADMINJEWEL #3428 $ 69.48 10/13/2014 65095 OFFICE SUPPLIESSUPPLIES FOR ACCOUNTINGADMN SVCS / ADMINJEWEL #3456 $ 9.38 10/13/2014 65095 OFFICE SUPPLIESSUPPLIES FOR ACCOUNTINGADMN SVCS / ADMINSAMSCLUB #6444 $ 82.42 10/21/2014 65095 OFFICE SUPPLIESSUPPLIES FOR UNITED WAY KICK OFFADMN SVCS / ADMINCITY OF EVANSTON-CH $ 2.00 10/24/2014 62295 TRAINING & TRAVELPARKING FOR LUNCH MEETING WITH ALDERMANADMN SVCS / ADMINEAGLE RIDGE RESORT $ 460.70 10/30/2014 62295 TRAINING & TRAVELIPELRA CONFERENCE ACCOMMODATIONSADMN SVCS / ADMINMETROPOLITAN PLANNING $ 15.00 10/31/2014 62295 TRAINING & TRAVELILCMA CONFERENCE REGISTRATION FOR MARTIN LYONSADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 1,502.00 10/08/2014 65015 CHEMICALSBID 14-62 WATER TREATMENT CHEMICALS AD NOTICEADMN SVCS / FINANCESUN TIMES ADV $ 62.40 10/14/2014 65702 WATER GENERAL PLANTBID 14-40 SCBA EQUIPMENT AD NOTICEADMN SVCS / FINANCESUN TIMES ADV $ 81.60 10/14/2014 65515 OTHER IMPROVEMENTSBID 14-58 MINOR RENOVATION PROJECT AT CHANDLER NEWBERGER CTR.: PROJECT #415568 CROWN CTR. IMPR. MINOR PROJECTADMN SVCS / FINANCESUN TIMES ADV $ 88.00 10/21/2014 65095 OFFICE SUPPLIESBID 14-64 COE STORAGE AREA NETWORK PROJECT AD NOTICEADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 1,606.00 10/29/2014 62415 DEBRIS REMOVAL CONTRACTUALBID 14-63 2015 DEBRIS AND LEAF HAULING AD NOTICEADMN SVCS /HUMAN RESAMERICAN PAYROLL ASSOC $ 219.00 10/06/2014 62360 MEMBERSHIP DUESJOYCE SONIE APA MEMBERSHIP DUES (2014-2015)ADMN SVCS /HUMAN RESAMAZON MKTPLACE PMTS $ 63.86 10/22/2014 65125 OTHER COMMODITIESOFFICE EQUIPMENT ADMN SVCS/INFO SYSTROY GROUP INC $ 837.45 10/01/2014 65555 PERSONAL COMPUTER EQTONER FOR CHECK PRINTERSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 9.97 10/02/2014 65555 PERSONAL COMPUTER EQAC ADAPTOR FOR LAPTOPADMN SVCS/INFO SYSAPPLE STORE #R089 $ 1,758.00 10/03/2014 62310 HR ONLY - CITY WIDE TRAINING6 IPAD MINI WELLNESS PROGRAM RAFFLE.ADMN SVCS/INFO SYSBC. BASECAMP 2479787 $ 20.00 10/03/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY BASECAMP SOFTWAREDecember 8, 2014Page 1 of 3046 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014ADMN SVCS/INFO SYS MSFT OFFICE $ 106.24 10/08/2014 65555 PERSONAL COMPUTER EQOFFICE 365 FOR MACADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 514.77 10/09/2014 65125 OTHER COMMODITIES3 22 INCH MONITORS FOR ERIKAADMN SVCS/INFO SYSPREZI INC $ 59.00 10/09/2014 62340 IS SUPPORT FEESPREZI PRESENTATION SOFTWAREADMN SVCS/INFO SYSAMAZON.COM $ 39.95 10/13/2014 65555 PERSONAL COMPUTER EQ5 MICROSOFT KEYBOARDSADMN SVCS/INFO SYSAMAZON.COM $ 29.80 10/13/2014 65555 PERSONAL COMPUTER EQ5 MICROSOFT MICEADMN SVCS/INFO SYSGMIS-IL $ 250.00 10/13/2014 62295 TRAINING & TRAVELGMIS IL CONFERENCE FOR JOSE CALDERON.ADMN SVCS/INFO SYSAMAZON.COM $ 17.97 10/13/2014 65555 PERSONAL COMPUTER EQHDMI CABLEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 203.98 10/13/2014 65555 PERSONAL COMPUTER EQHDMI OVER ETHERNET ADAPTOR FOR COUNCIL CHAMBERSADMN SVCS/INFO SYSAMAZONPRIME MEMBERSHIP $ 99.00 10/13/2014 65555 PERSONAL COMPUTER EQPRIME MEMBERSHIPADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 55.96 10/13/2014 65555 PERSONAL COMPUTER EQUSB HUB, 2 WIRELESS MICE, AND MINI DISPLAYPORT TO DVI ADAPTER.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 10.99 10/13/2014 65555 PERSONAL COMPUTER EQUSB MOUSEADMN SVCS/INFO SYSAMAZON.COM $ 6.97 10/14/2014 65555 PERSONAL COMPUTER EQDRY ERASE MARKERSADMN SVCS/INFO SYSAMAZON.COM $ 65.99 10/15/2014 65555 PERSONAL COMPUTER EQWHITE BOARDADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 563.70 10/17/2014 64515 TELECOMM EQUIP MAINTENANCEWIRELESS ACCESS POINT FOR EPDADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 49.99 10/20/2014 62340 IS SUPPORT FEESMONTHLY CREATIVE CLOUD ACCOUNTADMN SVCS/INFO SYSCRUCIAL.COM $ 309.95 10/20/2014 65555 PERSONAL COMPUTER EQRAM FOR 5 DESKTOPSADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 29.99 10/27/2014 65555 PERSONAL COMPUTER EQADOBE CLOUD MEMBERSHIPADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 169.39 10/29/2014 65555 PERSONAL COMPUTER EQDOCKING STATIONADMN SVCS/INFO SYSCHI TAXI 6013 $ 35.30 10/29/2014 62295 TRAINING & TRAVELTAXI FROM AIRPORT FROM IACP CONFERENCEADMN SVCS/INFO SYSHAMPTON INN CONV CENTR $ 133.88 10/30/2014 62295 TRAINING & TRAVELHOTEL FOR IACP CONFERENCEADMN SVCS/PARKIING SVCSHANSON ROOFING INC $ 530.00 10/01/2014 68205 PUBLIC WKS CONTINGENCIESMINOR ROOF REPAIR SHERMAN PLAZAADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 10/02/2014 65050 BUILDING MAINTENANCE MATERIALMONTHLY PEST CONTROL EXPENSE AT THE CHURCH STREET GARAGE.ADMN SVCS/PARKIING SVCSWW GRAINGER $ 594.44 10/03/2014 65050 BUILDING MAINTENANCE MATERIALSHERMAN PLAZA LOBBY LAMPS AND SUPPLIESADMN SVCS/PARKIING SVCSVCG UNIFORM $ 120.00 10/06/2014 65020 CLOTHINGPARKING ENFORCEMENT UNIFORMSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 6.69 10/09/2014 65085 MINOR EQUIP & TOOLSPARKING METER REPAIR SUPPLIES (BOLTS, NUTS, ETC.)ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 66.52 10/20/2014 65085 MINOR EQUIP & TOOLSPARKING METER SUPPLIES (POLES, DRILL BITS, ETC.)ADMN SVCS/PARKIING SVCSJ.P. COOKE $ 431.11 10/23/2014 65045 LICENSING/REGULATORY SUPPLIESPET LICENSES (TAGS) FOR 2015ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 58.78 10/24/2014 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR MINOR REPAIRS IN LOTS AND DECKS (PAINT, NUTS, BOLTS, SAW BLADES, ETC.)ADMN SVCS/PARKIING SVCSWW GRAINGER $ 423.60 10/30/2014 65050 BUILDING MAINTENANCE MATERIALSHERMAN PLAZA LOBBY LAMPSCITY COUNCIL ADMINPANINO'S PIZZERIA OR $ 139.95 10/08/2014 65025 FOODDINNER FOR OCTOBER 6, 2014 RULES COMMITTEE MEETINGCITY COUNCIL ADMINCOMCAST CHICAGO $ 222.66 10/14/2014 64505 TELECOMMUNICATIONS CARRIER LINE CHHIGH SPEED INTERNET ONLY FOR SEPT., OCT., NOV. AND DEC. 2014 FOR 3RD WARD ALDERMAN'S HOMEDecember 8, 2014Page 2 of 3047 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014CITY COUNCIL ADMIN COMCAST CHICAGO $ 262.66 10/14/2014 64505 TELECOMMUNICATIONS CARRIER LINE CHHIGH SPEED INTERNET ONLY FOR SEPT., OCT., NOV. AND DEC. 2014 FOR 5TH WARD ALDERMAN'S HOMECITY COUNCIL ADMIN COMCAST CHICAGO $ 321.16 10/14/2014 64505 TELECOMMUNICATIONS CARRIER LINE CHHIGH SPEED INTERNET ONLY FOR SEPT., OCT., NOV. AND DEC. 2014 FOR 8TH WARD ALDERMAN'S HOMECITY COUNCIL ADMIN THE GREAT FRAME UP $ 48.00 10/27/2014 65095 OFFICE SUPPLIESFRAMES FOR PROCLAMATIONSCITY COUNCIL ADMININTERNATIONAL FEE REFUNDNORFOLK $ (0.72) 10/28/2014 62295 TRAINING & TRAVELCREDIT FROM CANCELLATION OF MAYOR'S TRIP TO THUNDER BAY, ONTARIO JUNE 18-20, 2014 FOR GREAT LAKES & ST. LAWRENCE CITIES INITIATIVE CONFERENCE.CITY MGR'S OFF FACEBOOK 6ZZ3S6EDV2 $ 52.64 10/01/2014 62205 ADVERTISINGINTERNET ADSCITY MGR'S OFF STARBUCKS #23091 EVANS $ 32.59 10/01/2014 62205 ADVERTISINGCOMMUNITY MTNG. FOR LATINO RESIDENTSCITY MGR'S OFF BARNES&NOBLE COM $ 15.35 10/01/2014 62295 TRAINING & TRAVEL MATERIALS ON CREATIVE PLACE MARKETINGCITY MGR'S OFF FENCE AMERICA OF NJ IN $ 549.38 10/02/2014 65502 CONSTRUCTIONPUBLIC ART INSTALLATIONCITY MGR'S OFF FENCE AMERICA OF NJ IN $ 1,000.00 10/02/2014 65502 CONSTRUCTIONPUBLIC ART INSTALLATIONCITY MGR'S OFF WHOLEFDS EVS 10369 $ 217.67 10/03/2014 62490 OTHER PROGRAM COSTS CIVIC CENTER GALLERY RECEPTIONCITY MGR'S OFF GOOGLE GOOGLE STORAGE $ 1.99 10/06/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE DATA STORAGECITY MGR'S OFF FS JOTFORM $ 9.95 10/06/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE JOTFORM PREMIUM MONTHLYCITY MGR'S OFF ADOBE SYSTEMS, INC. $ 19.99 10/06/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE SOFTWARECITY MGR'S OFF WP ENGINE INC $ 104.00 10/06/2014 62340 IS SUPPORT FEESWEB HOSTINGCITY MGR'S OFF ADOBE SYSTEMS, INC. $ 49.99 10/07/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE SOFTWARECITY MGR'S OFF ZAPIER.COM $ 15.00 10/07/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF HOOTSUITE MEDIA INC. $ 107.88 10/07/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREWEB SOFTWARECITY MGR'S OFFALLEGRA MARKETING PRIN $ 39.00 10/08/2014 62210 PRINTINGBUSINESS CARDS: TENDAM/PRINTINGCITY MGR'S OFFAMAZON.COM $ 289.14 10/08/2014 64505 TELECOMMUNICATIONS CARRIER LINE CH MATS FOR 311 SIT/STAND DESKSCITY MGR'S OFFAMAZON.COM $ 289.14 10/08/2014 64505 TELECOMMUNICATIONS CARRIER LINE CH MATS FOR 311 SIT/STAND DESKSCITY MGR'S OFFAMAZON.COM $ 289.14 10/08/2014 65625 FURNITURES AND FIXTURESMATS FOR SIT/STAND DESKS COMMUNITY DEVELOPMENTCITY MGR'S OFFASANA $ 800.00 10/08/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY SUBSCRIPTION TO SOFTWARECITY MGR'S OFFLINKEDIN-138 5019031 $ 5.00 10/09/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREWEB ADVERTISING/ LINKEDIN ADSCITY MGR'S OFFAMAZON.COM $ 178.74 10/10/2014 65095 OFFICE SUPPLIESEQUIPMENT FOR ALDERMANIC LIBRARYCITY MGR'S OFFADOBE SYSTEMS, INC. $ (1.25) 10/13/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREREFUND FOR TAX CHARGECITY MGR'S OFFLITTLE WOK $ 166.60 10/14/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFJEWEL #3465 $ 23.02 10/16/2014 65025 FOODCITY-SCHOOL MEETINGCITY MGR'S OFFPOTBELLY 005 $ 73.36 10/16/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFBKF BOOKFRESH $ 24.90 10/17/2014 62512 RECRUITMENT SERVICESHR DRUG TESTING SOFTWARECITY MGR'S OFFNAF NAF GRILL-EVANSTON $ 144.97 10/17/2014 62295 TRAINING & TRAVELCULTURAL ARTS LUNCHEONCITY MGR'S OFFCOSI - #141 $ 129.00 10/17/2014 62295 TRAINING & TRAVELCULTURAL ARTS LUNCHEONDecember 8, 2014Page 3 of 3048 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014CITY MGR'S OFF PRINTTIXUSA $ 38.50 10/17/2014 62295 TRAINING & TRAVEL CULTURAL EVENT AT NEXT THEATERCITY MGR'S OFF LINKEDIN-139 2185573 $ 25.00 10/20/2014 62512 RECRUITMENT SERVICES HR ADS.CITY MGR'S OFF ADOBE SYSTEMS, INC. $ 19.99 10/20/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE SOFTWARECITY MGR'S OFF D & D FINER FOODS $ 119.29 10/21/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFF PANINO'S PIZZERIA OR $ 278.15 10/22/2014 65095 OFFICE SUPPLIESUNITED WAY EVENTCITY MGR'S OFF PANINO'S PIZZERIA OR $ 268.15 10/22/2014 65095 OFFICE SUPPLIESUNITED WAY EVENTCITY MGR'S OFF JEWEL #3465 $ 28.26 10/24/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFF ISSUU INC. $ 19.00 10/24/2014 64545 (IS ONLY) PERSONAL COMP SOFTWARE WEB SOFTWARECITY MGR'S OFF TAGS BAKERY $ 45.33 10/27/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFF BKF BOOKFRESH $ 24.90 10/27/2014 65125 OTHER COMMODITIESPARKS & REC. DRUG TESTING SOFTWARECITY MGR'S OFFSQ NOIR D'EBENE $ 160.00 10/27/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFWALGREENS #2619 $ 9.18 10/28/2014 62295 TRAINING & TRAVELMANAGER'S MEETINGCITY MGR'S OFFUSPS 47246701026601781 $ 96.00 10/28/2014 62210 PRINTINGPRINTING COSTSCITY MGR'S OFFTAGS BAKERY $ 46.03 10/29/2014 62295 TRAINING & TRAVELMANAGER'S MEETINGCITY MGR'S OFFJIMMY JOHNS - 44 - MOT $ 142.13 10/29/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFBIZNESS APPS $ 59.00 10/30/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREMOBILE APP SUBSCRIPTIONCITY MGR'S OFFAMAZON MKTPLACE PMTS $ 71.37 10/30/2014 65125 OTHER COMMODITIESLIVABILITY TRAININGCITY MGR'S OFFJEWEL #3456 $ 17.34 10/31/2014 62295 TRAINING & TRAVELBCC CHAIRMEN MEETINGCITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 10/31/2014 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY SUBSCRIPTIONCITY OF EVANSTONACT UNIVERSITY OF ILLI $ 450.00 10/13/2014 62295 TRAINING & TRAVELMUNICIPAL CLERKS ACADEMY - 10/15-10/17/2014CITY OF EVANSTONJOE GALLINAS PIZZA $ 12.25 10/15/2014 62295 TRAINING & TRAVELFOOD DURING MUNICIPAL CLERKS CONFERENCECITY OF EVANSTONCOMPLETE CARE PHARMACY $ 12.83 10/15/2014 62295 TRAINING & TRAVELFOOD DURING MUNICIPAL CLERKS CONFERENCECITY OF EVANSTONSUBWAY 00290817 $ 12.75 10/15/2014 62295 TRAINING & TRAVELFOOD DURING MUNICIPAL CLERKS CONFERENCECITY OF EVANSTONCASEYS GEN STORE 2939 $ 11.37 10/16/2014 62295 TRAINING & TRAVELFOOD DURING MUNICIPAL CLERKS CONFERENCECITY OF EVANSTONSUBWAY 00290817 $ 7.05 10/20/2014 62295 TRAINING & TRAVELFOOD DURING MUNICIPAL CLERKS CONFERENCECITY OF EVANSTONCRACKER BARREL #125 BL $ 10.62 10/20/2014 62295 TRAINING & TRAVELFOOD DURING MUNICIPAL CLERKS CONFERENCECITY OF EVANSTONHILTON HOTELS SPRING $ 633.31 10/20/2014 62295 TRAINING & TRAVELHOTEL AND SERVICE FOR MUNICIPAL CLERKS CONFERENCE 10/12 TO 10/17/2014COMM ECON DEV/ADMIN1-800-FLOWERS.COM,INC. $ 76.98 10/03/2014 62490 OTHER PROGRAM COSTSFLOWERS FOR DEAN MOSCA - HOSPITALIZEDCOMM ECON DEV/ADMINHILTON ORRINGTON $ 179.34 10/06/2014 62295 TRAINING & TRAVELAPA CONFERENCE - HOTEL ACCOMODATIONSCOMM ECON DEV/ADMINMETRA OGILVIE $ 4.25 10/08/2014 62660 BUSINESS ATTRACTION/EXPANSIONINT. COUNCIL SHOPPING CENTERS EVENTCOMM ECON DEV/ADMINCHI TAXI 3334 $ 10.05 10/08/2014 62660 BUSINESS ATTRACTION/EXPANSIONTRANSPORTATION ICSC EVENTDecember 8, 2014Page 4 of 3049 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014COMM ECON DEV/ADMIN CURB $ 14.32 10/08/2014 62660 BUSINESS ATTRACTION/EXPANSIONTRANSPORTATION ICSC EVENTCOMM ECON DEV/ADMINMETROPOLITAN PLANNING $ 15.00 10/10/2014 62295 TRAINING & TRAVELLORRIE PEARSON REGISTRATION - METROPOLITAN PLANNING COUNCIL MEETINGCOMM ECON DEV/ADMINSUN TIMES ADV $ 32.00 10/13/2014 62205 ADVERTISINGPUBLIC NOTICE - RULES COMMITTEE OF THE PLAN COMMISSION - ORDER #860094COMM ECON DEV/ADMINSUN TIMES ADV $ 88.00 10/14/2014 62205 ADVERTISINGPUBLIC NOTICE - ZBA - ORDER #860638COMM ECON DEV/ADMINSTRIKINGLY $ 24.95 10/15/2014 62660 BUSINESS ATTRACTION/EXPANSIONWEB HOSTING EVANSTONENTREPRENEUR.COMCOMM ECON DEV/ADMINMETROPOLITAN PLANNING $ 30.00 10/17/2014 62295 TRAINING & TRAVELDAMIR LATINOVIC REGISTRATION - METROPOLITAN PLANNING COUNCIL MEETINGCOMM ECON DEV/ADMININT'L CODE COUNCIL INC $ 164.75 10/20/2014 65010 BOOKS, PUBLICATIONS, MAPSCODE BOOKS FOR BUILDING INSPECTION SERVICES DIVISIONCOMM ECON DEV/ADMINHYATT AUSTIN DT 2404 $ 145.92 10/20/2014 62295 TRAINING & TRAVELSPLIT - 195.21.5005.62295 TRAINING & TRAVEL (50%)COMM ECON DEV/ADMINHYATT AUSTIN DT 2404 $ 145.92 10/20/2014 62295 TRAINING & TRAVELSPLIT - 215.21.5220.62295 TRAINING & TRAVEL (50%)COMM ECON DEV/ADMINSUN TIMES ADV $ 33.60 10/21/2014 62205 ADVERTISINGPUBLIC NOTICE - PLAN COMMISSIONCOMM ECON DEV/ADMINSUN TIMES ADV $ 32.00 10/21/2014 62205 ADVERTISINGPUBLIC NOTICE - PLAN COMMISSION - ORDER #864230COMM ECON DEV/ADMINSUN TIMES ADV $ 33.60 10/21/2014 62205 ADVERTISINGPUBLIC NOTICE - PLAN COMMISSION - ORDER #864240COMM ECON DEV/ADMINILFLS COM $ 59.95 10/27/2014 62490 OTHER PROGRAM COSTSMONTHLY SUBSCRIPTION FOR ILLINOIS FORECLOSURESCOMM ECON DEV/ADMINTINT - TINTUP.COM $ 50.00 10/27/2014 62659 PARTNERSHIP CONTRIBUTIONSUBSCRIPTION TO PLUS PLANCOMM ECON DEV/ADMINSUN TIMES ADV $ 54.40 10/28/2014 62205 ADVERTISINGPUBLIC NOTICE - ZBA - ORDER #867592COMM ECON DEV/ADMINSTRIKINGLY $ 167.05 10/29/2014 62660 BUSINESS ATTRACTION/EXPANSIONDOMAIN PURCHASE AND SUPPORTCOMM ECON DEV/ADMINULINE SHIP SUPPLIES $ 53.31 10/30/2014 65095 OFFICE SUPPLIESBUILDING VIOLATION NOTICE ADHESIVE TICKET PAPERCOMM ECON DEV/ADMINCOSI - #141 $ 75.00 10/30/2014 65025 FOODREFRESHMENTS FOR COMMUNITY DEVELOPMENT DEPT. MEETINGFIRE/ADMINANSTONAQUA JET CAR WASH $ 3.21 10/01/2014 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONAMERICAN DIABETES W $ 504.90 10/01/2014 65075 MEDICAL & LAB SUPPLIESGLUCOSE TEST STRIPSFIRE/ADMINANSTONJEWEL #3428 $ 16.34 10/02/2014 62295 TRAINING & TRAVELTRAINING REFESHMENTSFIRE/ADMINANSTONJEWEL #3428 $ 117.26 10/03/2014 65125 OTHER COMMODITIESFOOD FOR FIREFIGHTERS DURING POTUS DETAILFIRE/ADMINANSTONJUMPIN 4 JOY $ 206.50 10/09/2014 62245 OTHER EQ MAINTOPEN HOUSE MATERIALFIRE/ADMINANSTONCOLLEGE OF DUPAGE CASH $ 514.50 10/10/2014 62295 TRAINING & TRAVELFIRE OFFICER CLASS ANDREW ARREGUINFIRE/ADMINANSTONSPRINT STORE #671 $ 130.74 10/13/2014 64540 TELECOMMUNICATIONS - WIRACCESSORIESFIRE/ADMINANSTONLEAD INST LIC RENEWAL $ 21.75 10/13/2014 62295 TRAINING & TRAVELIDPH LEAD INSTRUCTOR RENEWALFIRE/ADMINANSTONTHE HOME DEPOT 1916 $ 39.94 10/13/2014 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTONFOOD4LESS #0558 $ 10.59 10/17/2014 62295 TRAINING & TRAVELLUNCH FOR SKOKIE TOWER FIRE OFFICER ACADEMY SHIFT 1FIRE/ADMINANSTONMARRIOTT PEORIA F&B $ 15.35 10/17/2014 62295 TRAINING & TRAVELBREAKFAST FOR IFCA CONFERENCEFIRE/ADMINANSTONSHELL OIL 574228402QPS $ 20.00 10/17/2014 62295 TRAINING & TRAVELGAS FOR IFCA CONFERENCE IN PEORIAFIRE/ADMINANSTONMARRIOTT PERE MARQUETT $ 492.44 10/17/2014 62295 TRAINING & TRAVELLODGING FOR CONFERENCEDecember 8, 2014Page 5 of 3050 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014FIRE/ADMINANSTON THE HOME DEPOT 1902 $ 65.33 10/17/2014 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTON RADIOSHACK COR00164988 $ 44.99 10/20/2014 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 51.49 10/20/2014 65085 MINOR EQUIP & TOOLS REPAIR PARTSFIRE/ADMINANSTON THE HOME DEPOT 1902 $ 51.91 10/20/2014 65085 MINOR EQUIPMENT AND TOOLS TRAINING PROPFIRE/ADMINANSTON CROWN AWARDS INC $ 100.15 10/21/2014 65125 OTHER COMMODITIES APPRECIATION AWARD TO CHIEF HOFF CFA GRADUATIONFIRE/ADMINANSTON JEWEL #3428 $ 5.01 10/23/2014 62295 TRAINING & TRAVEL TRAINING REFRESHMENTSFIRE/ADMINANSTON BENNISONS BAKERY INC $ 18.41 10/24/2014 62295 TRAINING & TRAVELTRAINING COMMITTEE MEETING DOUGNUTSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ (4.86) 10/24/2014 65085 MINOR EQUIP & TOOLSRETURNFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 58.83 10/24/2014 65085 MINOR EQUIP & TOOLSTRAINING PROPFIRE/ADMINANSTONOFFICE DEPOT #510 $ 39.99 10/27/2014 65075 MEDICAL & LAB SUPPLIESPRINTER INKFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 63.09 10/27/2014 62245 OTHER EQ MAINTREPAIR PARTSFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 40.10 10/27/2014 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONENVIROSAFETY PRODUCTS $ 47.50 10/27/2014 65105 PHOTO/DRAFTING SUPPLIESSAFETY SUPPLIESFIRE/ADMINANSTONU-HAUL-EVANSTON #75876 $ 13.50 10/28/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONU-HAUL-EVANSTON #75876 $ 20.20 10/28/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 133.01 10/29/2014 65095 OFFICE SUPPLIESMENTORING MANUAL CAND. HILKFIRE/ADMINANSTONPARAMEDIC LIC RENEWAL $ 41.75 10/30/2014 65045 LICENSING/REGULATORY SUPPLIESBRIAN SCOTT EMT-P LIC RENEWALFIRE/ADMINANSTONAQUA JET CAR WASH $ 2.49 10/30/2014 65125 OTHER COMMODITIESCAR WASHFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 5.98 10/30/2014 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONBENNISONS BAKERY INC $ 83.15 10/31/2014 65125 OTHER COMMODITIESCAKE FOR CFA GRADUATIONFIRE/ADMINANSTONTHE HOME DEPOT 1902 $ 53.27 10/31/2014 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONNATIONAL AWARDS $ 99.00 10/31/2014 65125 OTHER COMMODITIESRETIREMENTFIRE/ADMINANSTONGFS MKTPLC #1915 $ 39.98 10/31/2014 65125 OTHER COMMODITIESSTATION 2 MOVEFIRE/ADMINANSTONBEST BUY 00003137 $ 261.58 10/31/2014 65085 MINOR EQUIPMENT AND TOOLSSTATION SUPPLIESFIRE/ADMINANSTONWALGREENS #2619 $ 119.97 10/31/2014 65075 MEDICAL & LAB SUPPLIESTHERMOMETERS FOR RIGSHEALTHSQ OMAR HAJI $ 25.25 10/09/2014 62295 TRAINING & TRAVELHEALTH EQUITY AND SOCIAL JUSTICE COMMITTEE-E. 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OGBO)HEALTHWWW.AATPOFILLINOIS.COM $ 155.00 10/15/2014 62295 TRAINING & TRAVEL 3-SEMINARS FOR TIFFANY THOMPSON-GAHEALTHNEHA $ 130.00 10/15/2014 62360 MEMBERSHIP DUES NEHA CERTIFICATION RENEWAL (FOR: C. CANEVA)HEALTHNEHA $ 110.00 10/15/2014 62360 MEMBERSHIP DUES NEHA MEMBERSHIP (FOR: C. CANEVA)HEALTHCITY OF EVANSTON-METER $ 2.00 10/15/2014 62295 TRAINING & TRAVEL PHC STRATEGY MEETINGHEALTHLYFE KITCHEN OF EV $ 46.25 10/20/2014 65025 FOODMEETING WITH STAFF OF FAMILY FOCUS-E. THOMAS-SMITHHEALTHUSPS 16262202033308925 $ 16.95 10/20/2014 62474 HEALTH PROTECTION GRANTOVERNIGHT LETTER TO STEVE CIN (OWNER OF PETE MILLERS) RE: MANDATORY HEPA VACCINATION CLINIC FOR HIS STAFFHEALTHAMTRAK .CO2890621062837 $ 42.00 10/20/2014 62468 IL TOBACCO FREE COMMUNITIES GRANT TRAVEL TO ATTEND TOBACCO CONTROL POLICY TRAINING-E. THOMAS-SMITHHEALTHAMTRAK .CO2900720094928 $ 42.00 10/20/2014 62468 IL TOBACCO FREE COMMUNITIES GRANT TRAVEL TO ATTEND TOBACCO CONTROL POLICY TRAINING-KARI PETERSONHEALTHIN BAILEY'S TEST STRI $ 62.00 10/22/2014 65045 LICENSING/REGULATORY SUPPLIES(2) FLASHLIGHTS (FOR RESTAURANT INSPECTIONS)HEALTHOFFICE DEPOT #510 $ 456.38 10/22/2014 62471 COOK CO-VECTOR SURVEILLANCE GRANT SUPPLIES FOR WEST NILE VIRUS PROGRAMHEALTHJOHN W HOCK CO $ 706.18 10/22/2014 62471 COOK CO-VECTOR SURVEILLANCE GRANT SUPPLIES FOR WEST NILE VIRUS PROGRAMHEALTHHILTON FOOD BEVERAGE $ 26.79 10/23/2014 62468 IL TOBACCO FREE COMMUNITIES GRANTTOBACCO POLICY TRAININGHEALTHHILTON HOTELS SPRING $ 81.66 10/24/2014 62468 IL TOBACCO FREE COMMUNITIES GRANTTOBACCO POLICY TRAINING-E THOMAS-SMITHHEALTHHILTON HOTELS SPRING $ 122.08 10/24/2014 62468 IL TOBACCO FREE COMMUNITIES GRANTTOBACCO POLICY TRAINING-K.PETERSONHEALTHSMARTSIGN $ 384.35 10/27/2014 62210 PRINTINGPERMIT DECALS FOR TOBACCO RETAILERS, COLLECTION BOXES, VENDING MACHINES & MOBILE VENDORSHEALTHUSPS 16531600533302647 $ 16.95 10/30/2014 62471 COOK CO-VECTOR SURVEILLANCE GRANT OVERNIGHT GRANT INFORMATION FOR WEST NILE VIRUSLAW/LEGALCITY OF EVANSTON $ 4.00 10/06/2014 62345 COURT COSTS/LITIGATIONPARKINGLAW/LEGALCOOKEFILE-14XAWYGL $ 3.95 10/08/2014 62345 COURT COSTS/LITIGATIONELECTRONIC RECORDINGLAW/LEGALCOOKEFILE-14VN0BGE $ 3.95 10/10/2014 62345 COURT COSTS/LITIGATIONELECTRONIC RECORDINGLAW/LEGALNIU OUTREACH $ 165.00 10/15/2014 62295 TRAINING & TRAVELTRAINING SEMINARLAW/LEGALCOOKEFILE-14X1WSKX $ 3.95 10/15/2014 62345 COURT COSTS/LITIGATIONELECTRONIC RECORDINGLAW/LEGALCOOKEFILE-145YVDQ6 $ 3.95 10/17/2014 62345 COURT COSTS/LITIGATIONELECTRONIC RECORDINGLAW/LEGALPAYPAL MONUMENTALP $ 80.00 10/20/2014 62130 LITIGATIONPAYMENT TO PROCESS SERVERSLAW/LEGALARDC $ 390.40 10/22/2014 62360 MEMBERSHIP DUESMEMBERSHIP FEELAW/LEGALTHE BERGHOFF CAFE $ 17.98 10/29/2014 62295 TRAINING & TRAVELTRAVEL EXPENSES - DINNERLAW/LEGALUNITED 01626069111435 $ 25.00 10/29/2014 62295 TRAINING & TRAVELTRAVELING EXPENSE LUGGAGE CHARGELAW/LEGALN.O. ELITE 709 $ 39.60 10/30/2014 62295 TRAINING & TRAVELCAB TO AIRPORTLAW/LEGALARDC $ 390.40 10/31/2014 62360 MEMBERSHIP DUESSTATE OF ILLINOIS ATTORNEY REGISTRATIONDecember 8, 2014Page 7 of 3052 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014LAW/LEGALNAPOLEON HOUSE $ 21.11 10/31/2014 62295 TRAINING & TRAVEL TRAVELING EXPENSE LUNCHPOLICE DEPT/ADMIN IL AS. OF CHIEFS POLIC $ 258.00 10/02/2014 62295 TRAINING & TRAVEL "NO QUOTAS" TRAININGPOLICE DEPT/ADMIN US FLEET TRACKING LLC $ 39.95 10/03/2014 41340 RESERVE NARCOTICS SEIZURE GPS SERVICEPOLICE DEPT/ADMIN IN PORTER LEE B.E.A.S $ 531.00 10/03/2014 65095 OFFICE SUPPLIESWHITE BARCODE LABELSPOLICE DEPT/ADMIN FAIRFIELD INN LOUI 152 $ (832.16) 10/06/2014 62295 TRAINING & TRAVELREFUND OF SEPTEMBER CHARGEPOLICE DEPT/ADMINPOLICE EXECUTIVE RESEA $ 65.00 10/07/2014 62360 MEMBERSHIP DUESMEMBERSHIP RENEWALPOLICE DEPT/ADMINPP ASIS INTERNATIONAL $ 30.00 10/10/2014 62295 TRAINING & TRAVELOFFICER AWARDPOLICE DEPT/ADMININDIANA STAMP CO INC $ 32.70 10/13/2014 65095 OFFICE SUPPLIESREDACTING MARKERSPOLICE DEPT/ADMINUNIVERSITY OF LOUISVIL $ (450.00) 10/13/2014 62295 TRAINING & TRAVELREFUND OF SEPTEMBER CHARGEPOLICE DEPT/ADMINPOLICESTORE/BROWNELLS $ 43.20 10/17/2014 65085 MINOR EQUIPMENT AND TOOLSWEAPON REPLACEMENT PARTPOLICE DEPT/ADMINSHELL OIL 57444082101 $ 25.00 10/20/2014 65035 PETROLEUM PRODUCTSREFUELPOLICE DEPT/ADMINSPRINGFIELD CROWNE PLA $ (133.28) 10/20/2014 62295 TRAINING & TRAVELCREDIT FOR ERRONEOUS CHARGEPOLICE DEPT/ADMINSPRINGFIELD CROWNE PLA $ (133.28) 10/20/2014 62295 TRAINING & TRAVELCREDIT FOR ERRONEOUS CHARGEPOLICE DEPT/ADMINBLS JOTFORM $ 9.95 10/20/2014 62341 INTERNET SOLUTION PROVIDERSELECTRONIC FORM FOR INTELLIGENCEPOLICE DEPT/ADMINSPRINGFIELD CROWNE PLA $ 133.28 10/20/2014 62295 TRAINING & TRAVELERRONEOUS CHARGE TO BE CREDITEDPOLICE DEPT/ADMINSPRINGFIELD CROWNE PLA $ 133.28 10/20/2014 62295 TRAINING & TRAVELERRONEOUS CHARGE TO BE CREDITEDPOLICE DEPT/ADMININTERNATIONAL TRANSACTION FEE $ 0.08 10/20/2014 62341 INTERNET SOLUTION PROVIDERSTRANSACTION FEE FOR INTERNET SERVICEPOLICE DEPT/ADMINWINGS PROGRAM INC $ 20.00 10/20/2014 62295 TRAINING & TRAVELWINGS TRAININGPOLICE DEPT/ADMINSPRINGFIELD CROWNE PLA $ 533.12 10/24/2014 62295 TRAINING & TRAVEL2014 IPSTA CONFERENCE HOTEL (POLINSKI)POLICE DEPT/ADMINSPRINGFIELD CROWNE PLA $ 533.12 10/24/2014 62295 TRAINING & TRAVEL2015 IPSTA CONFERENCE HOTEL (THEUSCH)POLICE DEPT/ADMINROSEN CENTRE ONLINE $ 1,278.30 10/24/2014 62295 TRAINING & TRAVELLODGING FOR ANNUAL CHIEF OF POLICE CONFERENCEPOLICE DEPT/ADMINSHELL OIL 574268032QPS $ 15.50 10/24/2014 65035 PETROLEUM PRODUCTSREFUEL 311 VEHICLE WHILE ON RETURN TRIP FROM SPRINGFIELDPOLICE DEPT/ADMINGEOFEEDR $ 333.33 10/27/2014 62341 INTERNET SOLUTION PROVIDERSSOCIAL MEDIA ENGAGEMENT PLATFORMPOLICE DEPT/ADMININTERNATIONAL FEE REFUNDNORFOLK $ (0.02) 10/28/2014 62341 INTERNET SOLUTION PROVIDERSCREDIT ON TRANSACTION FEEPOLICE DEPT/ADMINPDP-SSA $ 150.00 10/30/2014 62295 TRAINING & TRAVELTRAINING - DSM 5: SIGNIFICANT CHANGES IMPACTING PRACTICEPOLICE DEPT/ADMINB&H PHOTO STORE $ 420.10 10/30/2014 65105 PHOTO/DRAFTING SUPPLIESUV LIGHT AND LENS FILTERSPOLICE DEPT/ADMINAPCO INTERNATIONAL INC $ 184.00 10/31/2014 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP RENEWAL (POLINSKI & KUEMPEL)POLICE DEPT/ADMINSAMSCLUB #6444 $ 433.16 10/31/2014 65025 FOODFOODPOLICE DEPT/ADMINPAYPAL GATEAMEINC $ 150.00 10/31/2014 62295 TRAINING & TRAVELTRAINING - SUPERVISING VOLUNTEER PROGRAMSPOLICE DEPT/ADMINPAYPAL GATEAMEINC $ 150.00 10/31/2014 62295 TRAINING & TRAVELTRAINING - SUPERVISING VOLUNTEER PROGRAMSPRCS/CHAND NEWB CNTRDOLRTREE 673 00006734 $ 13.00 10/01/2014 65110 REC PROGRAM SUPPLIESHALLOWEEN DECORATIONS FOR PLAY SCHOOL AND CHANDLER, HAIR TIES FOR GYMNASTICS AND TOY STORAGE CONTAINERS. SHOWS TAX HERE, BUT ON RECEIPT NO TAX WAS CHARGED.December 8, 2014Page 8 of 3053 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/CHAND NEWB CNTR UNDERGROUND PRINTING $ 425.40 10/03/2014 65110 REC PROGRAM SUPPLIEST-SHIRTS FOR 6TH-7TH GRADE FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTRUNDERGROUND PRINTING $ 227.36 10/03/2014 65110 REC PROGRAM SUPPLIEST-SHIRTS FOR 8TH GRADE FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTRGET SMART PRODUCTS $ 487.99 10/07/2014 65110 REC PROGRAM SUPPLIES4/5TH GRADE FLAG FOOTBALL PARTICIPANT FRAMESPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 33.74 10/10/2014 65040 JANITORIAL SUPPLIESPAINT FOR LOCKER ROOM BENCHES AND HALLWAYPRCS/CHAND NEWB CNTRMIDWEST TIME RECORDER $ 69.00 10/13/2014 62235 OFFICE EQUIPMENT MAINT.REPAIR OF NOYES TIME CLOCKPRCS/CHAND NEWB CNTRMIDWEST TIME RECORDER $ 168.00 10/13/2014 62235 OFFICE EQUIPMENT MAINT.TIME CLOCK REPAIR AND MAINTENANCEPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 83.55 10/16/2014 65110 REC PROGRAM SUPPLIESPARACHUTE AND SHOOTCHUTE FOR PLAY SCHOOL GYMNASTICS AND SPORTS CLASSES.PRCS/CHAND NEWB CNTRTARGET 00009274 $ 145.33 10/20/2014 65110 REC PROGRAM SUPPLIESSNACK, PLAY DOUGH, DISINFECTING WIPES, HALLOWEEN DECORATIONS AND MOVIE FOR ZOMBIE SCRAMBLE.PRCS/CHAND NEWB CNTRNATIONAL ALLIANCE FOR $ 25.00 10/22/2014 62360 MEMBERSHIP DUESREINSTATMENT FEE FOR CYSAPRCS/CHAND NEWB CNTRNATIONAL ALLIANCE FOR $ 100.00 10/22/2014 62360 MEMBERSHIP DUESRENEWAL OF CYSAPRCS/CHAND NEWB CNTRORIENTAL TRADING CO $ 65.99 10/23/2014 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/CHAND NEWB CNTRORIENTAL TRADING CO $ 32.64 10/23/2014 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/CHAND NEWB CNTRMICHAELS STORES 2037 $ 121.03 10/24/2014 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE DECORATIONSPRCS/CHAND NEWB CNTRWALGREENS #2619 $ 355.55 10/27/2014 65110 REC PROGRAM SUPPLIESPHOTOS FOR 4/5TH GRADE FLAG FOOTBALL LEAGUE, WE ARE GETTING TAX AMOUNT REFUNDED TO THE CARD 11/17PRCS/CHAND NEWB CNTRTARGET 00009274 $ 48.00 10/28/2014 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE DECORATIONSPRCS/CHAND NEWB CNTRJEWEL #3465 $ 7.98 10/30/2014 65025 FOODCOOKIES FOR PRESCHOOL SNACKS.PRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902 $ 29.88 10/30/2014 65110 REC PROGRAM SUPPLIESLED TEA LIGHTS FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTRWM SUPERCENTER #3725 $ 51.70 10/30/2014 65110 REC PROGRAM SUPPLIESMARKERS FOR PLAY SCHOOL ZOMBIE SCRAMBLE LIGHTSPRCS/CHAND NEWB CNTRWALGREENS #2619 $ 281.37 10/30/2014 65110 REC PROGRAM SUPPLIESTEAM PHOTOS FOR 4TH-5TH GRADE FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTRSARPINOS PIZZA OF EVAN $ 31.47 10/31/2014 65025 FOODPIZZA FOR HOME DEPOT VOLUNTEERS WHO PAINTED INTERIOR OF JAMES PARK SHELTER.PRCS/CHAND NEWB CNTRNATIONAL AWARDS $ 40.80 10/31/2014 65110 REC PROGRAM SUPPLIESTROPHIES FOR FLAG FOOTBALL LEAGUESPRCS/COMMUNITY SERVICESTARGET 00009274 $ 16.14 10/03/2014 65095 OFFICE SUPPLIESFRAME FOR APPRECIATION ACKNOWLEDGEMENT FOR RITA SHEININ, CHAIR, LONG TERM CARE COMMITTEE; END OF TERMPRCS/COMMUNITY SERVICESJEWEL #3487 $ 16.96 10/03/2014 65025 FOODREFRESHMENTS FOR COMMISSION ON AGING MEETINGPRCS/COMMUNITY SERVICESNCCNHR $ 399.00 10/14/2014 62295 TRAINING & TRAVELCONSUMER VOICE CONFERENCE REGISTRATION FEE - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESWALGREENS #4218 $ 49.99 10/15/2014 63095 HANDYMAN PROGRAMREPAIR SUPPLIES AND EQUIPTMENTPRCS/COMMUNITY SERVICESSOUTHWES 5262453134575 $ 224.20 10/15/2014 62295 TRAINING & TRAVELTRAVEL ACCOMMODATION FOR CONSUMER VOICE CONFERENCE - REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESDRURY SPRINGFIELD IL $ 156.80 10/31/2014 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS - REGIONAL OMBUDSMAN RETREAT - REIMBURSED BY GRANTPRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 11.25 10/01/2014 62490 OTHER PROGRAM COSTSANIMAL CARE (60.06%)PRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 7.48 10/01/2014 65110 REC PROGRAM SUPPLIESBESSIE RHODES PROGAM (39.94%)PRCS/ECOLOGY CNTRJEWEL #3487 $ 5.54 10/03/2014 62490 OTHER PROGRAM COSTSANIMAL CARE ~ FOODPRCS/ECOLOGY CNTRPETSMART INC 427 $ 70.14 10/03/2014 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESDecember 8, 2014Page 9 of 3054 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/ECOLOGY CNTR THE HOME DEPOT 1902 $ 14.98 10/20/2014 65110 REC PROGRAM SUPPLIESBATTERIES FOR FLASHLIGHTS, CAMERAS, ETC.PRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 14.37 10/20/2014 65110 REC PROGRAM SUPPLIESNIGHT HIKE SUPPLIESPRCS/ECOLOGY CNTRUS TOY CO INC 2 $ 39.47 10/27/2014 65110 REC PROGRAM SUPPLIESPRIZES FOR BUG-A-BOO HALLOWEEN WALKPRCS/ECOLOGY CNTRPETSMART INC 427 $ 35.86 10/30/2014 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTRJEWEL #3487 $ 7.21 10/30/2014 62490 OTHER PROGRAM COSTSANIMAL CARE ~ FOOD (70.62%)PRCS/ECOLOGY CNTRJEWEL #3487 $ 3.00 10/30/2014 65110 REC PROGRAM SUPPLIESBIRTHDAY PROGRAM SUPPLIES (29.38%)PRCS/ECOLOGY CNTRTARGET 00009274 $ 24.99 10/30/2014 65110 REC PROGRAM SUPPLIESLANTERN CARTRIDGE FOR ZOMBIE SCRAMBLE (89.35%)PRCS/ECOLOGY CNTRTARGET 00009274 $ 2.98 10/30/2014 65110 REC PROGRAM SUPPLIESSTICKERS (10.65%)PRCS/FACSTANDARD PIPE $ 80.72 10/01/2014 65050 BUILDING MAINTENANCE MATERIALCAULK AND MAINTENANCE MATERIALS.PRCS/FACWW GRAINGER $ 64.26 10/01/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER TOWER SUPPLIES AND REPAIR PARTS.PRCS/FACTHE HOME DEPOT 1902 $ 23.76 10/01/2014 65050 BUILDING MAINTENANCE MATERIALKIT AND CLAMPS FOR REPAIRS.PRCS/FACDREISILKER ELEC MOT $ 81.74 10/01/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR GREENWOOD BEACH EXHAUST FAN.PRCS/FACSTANDARD PIPE $ 343.96 10/02/2014 65050 BUILDING MAINTENANCE MATERIALBRINE TANK AND MATERIALS FOR REPAIR AND MAINTENANCE.PRCS/FACTHE HOME DEPOT 1902 $ 49.97 10/02/2014 65085 MINOR EQUIP & TOOLSFOUNTAIN SQUARE TOOLS.PRCS/FACPURE ELECTRIC $ 51.64 10/02/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR LAWSON PARK LIGHTS REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 106.29 10/02/2014 65050 BUILDING MAINTENANCE MATERIALTOOLS AND SUPPLIES.PRCS/FACLEMOI ACE HARDWARE $ 14.99 10/03/2014 65050 BUILDING MAINTENANCE MATERIALBATTERIES FOR TOOLS.PRCS/FACTHE HOME DEPOT 1902 $ 14.40 10/03/2014 65050 BUILDING MAINTENANCE MATERIALGLUE MATERIALS FOR CIVIC CTR.PRCS/FACWW GRAINGER $ 131.52 10/03/2014 65050 BUILDING MAINTENANCE MATERIALLAWSON PARK LIGHT REPAIR PARTS.PRCS/FACWW GRAINGER $ 113.40 10/03/2014 65050 BUILDING MAINTENANCE MATERIALLAWSON PARK LIGHT REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 68.15 10/03/2014 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIES FOR FIRESTATION 3.PRCS/FACALLAN J COLEMAN CO INC $ 268.80 10/06/2014 65050 BUILDING MAINTENANCE MATERIALBRINE TANK.PRCS/FACTHE HOME DEPOT 1902 $ 154.43 10/06/2014 65050 BUILDING MAINTENANCE MATERIALMAILBOX AND SUPPLIES FOR CIVIC CTR.PRCS/FACPEACHTREE DISTRBUTNG I $ 700.00 10/06/2014 65050 BUILDING MAINTENANCE MATERIALNOYES EXHAUST FAN PARTS.PRCS/FACTHE HOME DEPOT 1902 $ 29.06 10/06/2014 65050 BUILDING MAINTENANCE MATERIALPLYWOOD FOR REPAIRS AND REPLACEMENTS.PRCS/FACSTANDARD PIPE $ 68.14 10/06/2014 65050 BUILDING MAINTENANCE MATERIALPOLICE DEPT. REPAIR PARTS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ (68.14) 10/06/2014 65050 BUILDING MAINTENANCE MATERIALREFUND FOR REPAIR PARTS AND SUPPLIES.PRCS/FACRANDALL INDUSTRIES $ 555.50 10/06/2014 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND GENIE LIFT INSPECTIONS MATERIALS.PRCS/FACWW GRAINGER $ 150.48 10/06/2014 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIES AND PARTS.PRCS/FACSTANDARD PIPE $ 68.14 10/06/2014 65050 BUILDING MAINTENANCE MATERIALSUPPLIES AND REPAIR PARTS.PRCS/FACTHE HOME DEPOT 1902 $ 78.94 10/06/2014 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR CIVIC CTR. DOOR REPAIRS AND UPKEEP.December 8, 2014Page 10 of 3055 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/FACTHE HOME DEPOT 1902 $ 81.83 10/06/2014 65050 BUILDING MAINTENANCE MATERIALTHREADPLATES AND MATERIALS FOR REPAIRS.PRCS/FACABLE DISTRIBUTORS $ 182.21 10/06/2014 65085 MINOR EQUIP & TOOLSVALVE BALLS AND COUPLINGS FOR LOVELACE REPAIRS.PRCS/FACEVANSTON LUMBER $ 39.90 10/07/2014 65050 BUILDING MAINTENANCE MATERIALLAGOON DOOR REPAIR PARTS.PRCS/FACANDERSON LOCK CO $ 35.40 10/07/2014 65050 BUILDING MAINTENANCE MATERIALLOCKS FOR PARKS' CABINETS.PRCS/FACSTANDARD PIPE $ 485.50 10/07/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR FIRE HOUSE NO. 2 KITCHEN SINK.PRCS/FACWALGREENS #2619 $ 11.37 10/07/2014 65050 BUILDING MAINTENANCE MATERIALSTORAGE BAG AND PARTS FOR PLUMBING FOR FOUNTAIN.PRCS/FACEVANSTON LUMBER $ 382.00 10/07/2014 65050 BUILDING MAINTENANCE MATERIALTOOLS AND MATERIALS FOR ECOLOGY CENTER CEILING REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 194.46 10/08/2014 65085 MINOR EQUIP & TOOLSBRASS FITTINGS AND ALUMINUM PIPE WRENCH.PRCS/FACWW GRAINGER $ 56.40 10/08/2014 65085 MINOR EQUIP & TOOLSBUNGEE CORDS.PRCS/FACWW GRAINGER $ 167.51 10/09/2014 65050 BUILDING MAINTENANCE MATERIALCROWN PARKING LOT LIGHTS.PRCS/FACTHE HOME DEPOT 1902 $ 5.48 10/09/2014 65085 MINOR EQUIP & TOOLSMINOR TOOLS FOR REPAIRS.PRCS/FACABLE DISTRIBUTORS $ 64.09 10/09/2014 65085 MINOR EQUIP & TOOLSNYLON TIES AND FOILS FOR REPAIRS.PRCS/FACPAYPAL WMKLEES $ 12.00 10/09/2014 65050 BUILDING MAINTENANCE MATERIALPIECES AND PARTS FOR CIVIC CENTER BOILER.PRCS/FACSTANDARD PIPE $ 163.30 10/09/2014 65050 BUILDING MAINTENANCE MATERIALPUMP AND PLUMBING SUPPLIES.PRCS/FACACTIVE ELECTRIC SUPPLY $ 119.08 10/09/2014 65050 BUILDING MAINTENANCE MATERIALSTOCK FOR DATA JOBS.PRCS/FACABLE DISTRIBUTORS $ 137.34 10/09/2014 65085 MINOR EQUIP & TOOLSVINYL TUBING, COUPLINGS AND OTHER REPAIR MATERIALS FOR LOVELACE.PRCS/FACDRAPERY CENTER INC $ 945.88 10/10/2014 65050 BUILDING MAINTENANCE MATERIALBLINDS AND CORDS FOR CIVIC CTR. WINDOWS AND DOORS.PRCS/FACABLE DISTRIBUTORS $ 34.41 10/10/2014 65085 MINOR EQUIP & TOOLSGALVANIZED STRAPS AND VINYL TUBING FOR LOVELACE PARK REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 51.43 10/10/2014 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR REPAIR.PRCS/FACANDERSON LOCK CO $ 527.33 10/10/2014 65050 BUILDING MAINTENANCE MATERIALNEW OFFICE INSTALLATIONS AND SHOP STOCK SUPPLIES.PRCS/FACSTANDARD PIPE $ 589.54 10/10/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR EJECTOR PUMP.PRCS/FACSTANDARD PIPE $ 458.44 10/10/2014 65050 BUILDING MAINTENANCE MATERIALWASHER AND BOLTS FOR MACHINE REPAIRS.PRCS/FAC1000BULBS.COM $ 151.19 10/13/2014 65050 BUILDING MAINTENANCE MATERIALBULBS FOR LIGHTING.PRCS/FACTHE HOME DEPOT 1902 $ 142.84 10/13/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER REPAIR MATERIALS.PRCS/FACTHE HOME DEPOT #8598 $ 786.72 10/13/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CTR. FLOOR TILES.PRCS/FACTHE HOME DEPOT 1902 $ 135.09 10/13/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CTR. REPAIR AND SUPPLY PARTS.PRCS/FACLEMOI ACE HARDWARE $ 15.32 10/13/2014 65085 MINOR EQUIP & TOOLSGUTTER SEALS AND TOOLS.PRCS/FACTHE HOME DEPOT 1902 $ 4.98 10/13/2014 65085 MINOR EQUIP & TOOLSLOVELACE REPAIR MATERIALS.PRCS/FACPURE ELECTRIC $ 326.96 10/13/2014 65050 BUILDING MAINTENANCE MATERIALWIREMOLD BOXES.PRCS/FACSTANDARD PIPE $ 68.44 10/15/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER UPKEEP AND REPAIR SUPPLIES.PRCS/FACSTANDARD PIPE $ 40.65 10/15/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CIVIC CENTER PLUMBING UPKEEP.December 8, 2014Page 11 of 3056 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/FACSTANDARD PIPE $ 22.91 10/15/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR CIVIC CTR. PLUMBING UPKEEP.PRCS/FACSTANDARD PIPE $ 208.91 10/15/2014 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPARTMENT FAUCET FOR 2ND FLOOR REPAIR PARTS.PRCS/FACSTANDARD PIPE $ 40.02 10/15/2014 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER SUPPLY AND REPAIR PARTS.PRCS/FACTHE HOME DEPOT 1902 $ 412.94 10/16/2014 65050 BUILDING MAINTENANCE MATERIAL721 HOWARD HOT WATER TANK.PRCS/FACTHE HOME DEPOT 1902 $ 66.44 10/16/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CIVIC CENTER ALDERMANIC OFFICE REPAIRS.PRCS/FACWW GRAINGER $ 181.13 10/16/2014 65085 MINOR EQUIP & TOOLSREPAIR MATERIALS FOR FLEETWOOD.PRCS/FACTHE HOME DEPOT 1902 $ 42.67 10/17/2014 65050 BUILDING MAINTENANCE MATERIALANCHOR KITS AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 64.27 10/17/2014 65050 BUILDING MAINTENANCE MATERIALDRYWALL BLADES, NUTS AND MINIWAX SUPPLIES.PRCS/FACWW GRAINGER $ 79.83 10/17/2014 65050 BUILDING MAINTENANCE MATERIALLED LAMPS AND MATERIALS.PRCS/FACAMAZON MKTPLACE PMTS $ 16.44 10/17/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CIVIC CTR. UPKEEP AND REPAIR.PRCS/FACTHE HOME DEPOT 1902 $ 35.27 10/17/2014 65050 BUILDING MAINTENANCE MATERIALTEMPLATES AND FOOT PULLS FOR CIVIC CENTER DOORS.PRCS/FACTHE HOME DEPOT 1902 $ 306.30 10/17/2014 65050 BUILDING MAINTENANCE MATERIALTOOL SUPPLIES.PRCS/FACWW GRAINGER $ 70.98 10/20/2014 65050 BUILDING MAINTENANCE MATERIALHAMMER DRILL BIT KITS.PRCS/FACLEMOI ACE HARDWARE $ 41.97 10/21/2014 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR CLOSING OF PARK BUILDING.PRCS/FACRIVER RAND BOWL $ 31.00 10/22/2014 65050 BUILDING MAINTENANCE MATERIALACCIDENTAL CHARGE.PRCS/FACTHE HOME DEPOT 1902 $ 136.96 10/22/2014 65050 BUILDING MAINTENANCE MATERIALBASE AND QUARTER ROUNDS FOR REPAIRS AND REPLACEMENTS.PRCS/FACTHE HOME DEPOT 1902 $ 70.61 10/22/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER REPAIR AND UPKEEP MATERIALS.PRCS/FACTHE HOME DEPOT 1902 $ 13.47 10/22/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CTR. UPKEEP MATERIALS.PRCS/FACSTANDARD PIPE $ 287.17 10/22/2014 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR REPAIR AND SUPPLIES.PRCS/FACPURE ELECTRIC $ 58.26 10/22/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CITY WIDE PARK LIGHTING.PRCS/FACRIVER RAND BOWL $ (31.00) 10/22/2014 65050 BUILDING MAINTENANCE MATERIALREFUND FOR ACCIDENTAL USEPRCS/FACSTANDARD PIPE $ 320.98 10/22/2014 65050 BUILDING MAINTENANCE MATERIALRINGS AND FITTINGS FOR CIVIC CTR. REPAIRS.PRCS/FACLEMOI ACE HARDWARE $ 42.18 10/22/2014 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR ALDERMANIC LIBRARY.PRCS/FACPURE ELECTRIC $ 23.96 10/23/2014 65050 BUILDING MAINTENANCE MATERIALCUSTER STREET BRIDGE ART WORK SUPPLIESPRCS/FACPURE ELECTRIC $ 67.64 10/23/2014 65050 BUILDING MAINTENANCE MATERIALCUSTER STREET BRIDGE ART WORK SUPPLIES.PRCS/FACWW GRAINGER $ 312.60 10/23/2014 65050 BUILDING MAINTENANCE MATERIALFIRE 4 CORD REEL REPLACEMENT.PRCS/FACLEMOI ACE HARDWARE $ 9.96 10/23/2014 65050 BUILDING MAINTENANCE MATERIALPARK CLOSING SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 70.82 10/23/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CUSTER STREET BRIDGE ARTWORK.PRCS/FACTHE HOME DEPOT 1902 $ 99.87 10/24/2014 65050 BUILDING MAINTENANCE MATERIALPARK CLOSING SUPPLIES AND PARTS.PRCS/FACABLE DISTRIBUTORS $ 165.44 10/24/2014 65085 MINOR EQUIP & TOOLSPARTS FOR FLEETWOOD BOILER.PRCS/FACTHE HOME DEPOT 1902 $ 49.97 10/24/2014 65050 BUILDING MAINTENANCE MATERIALRACKS FOR STORAGE FOR CMO.December 8, 2014Page 12 of 3057 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/FACTHE HOME DEPOT 1902 $ 52.16 10/24/2014 65050 BUILDING MAINTENANCE MATERIALTILES FOR CIVIC CENTER.PRCS/FACJOHNSTONE SUPPLY OF NI $ 354.49 10/24/2014 65085 MINOR EQUIP & TOOLSTRUCK STOCK AND SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 14.98 10/27/2014 65050 BUILDING MAINTENANCE MATERIALBATTERIES FOR TOOL OPERATIONS.PRCS/FACWINDY CITY GARDEN CENT $ 209.70 10/27/2014 65515 OTHER IMPROVEMENTSCORN STALKS FOR HALLOWEEN EVENT.PRCS/FACTHE HOME DEPOT 1902 $ 42.35 10/27/2014 65050 BUILDING MAINTENANCE MATERIALNUTS AND BOLTS AND WALL SUPPLIES FOR CIVIC CTR. UPKEEP.PRCS/FACCARROLL EMERSON $ 109.64 10/27/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR SERVICE CENTER UNIT HEATER.PRCS/FACLEMOI ACE HARDWARE $ 14.07 10/27/2014 65050 BUILDING MAINTENANCE MATERIALREPAIR SUPPLIES.PRCS/FACWM SUPERCENTER #5199 $ 85.51 10/27/2014 65515 OTHER IMPROVEMENTSSTRAPS FOR HAY BALES FOR FOUNTAIN SQUARE FESTIVITIES.PRCS/FACTHE HOME DEPOT 1902 $ 22.34 10/27/2014 65050 BUILDING MAINTENANCE MATERIALSTUDS AND OTHER REPAIR SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 39.17 10/27/2014 65515 OTHER IMPROVEMENTSSUPPLIES FOR FOUNTAIN SQ. ACTIVITIES.PRCS/FACWW GRAINGER $ 80.58 10/28/2014 65050 BUILDING MAINTENANCE MATERIALLAWSON PARK LIGHTS.PRCS/FACINTERNATIONAL FEE REFUNDNORFOLK $ (0.31) 10/28/2014 65050 BUILDING MAINTENANCE MATERIALREFUND FOR TRANSACTION FROM INTERNATIONAL COMPANY.PRCS/FACWW GRAINGER $ 92.52 10/29/2014 65085 MINOR EQUIP & TOOLSCHANDLER REPAIR PARTS AND SUPPLIES.PRCS/FACWW GRAINGER $ 138.24 10/29/2014 65085 MINOR EQUIP & TOOLSCHANDLER REPAIR PARTS.PRCS/FACDISPLAYS2GOCOM $ 120.41 10/29/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER DOOR SIGN HOLDER.PRCS/FACPURE ELECTRIC $ 189.54 10/29/2014 65050 BUILDING MAINTENANCE MATERIALFITNESS CENTER SUPPLIES AND MATERIALS.PRCS/FACABLE DISTRIBUTORS $ 12.86 10/29/2014 65085 MINOR EQUIP & TOOLSLOVELACE SUPPLIES AND TOOLS.PRCS/FACWALGREENS #2619 $ 11.37 10/29/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR FOUNTAIN UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 52.91 10/29/2014 65085 MINOR EQUIP & TOOLSSUPPLIES FOR TRUCK.PRCS/FACPURE ELECTRIC $ 117.14 10/30/2014 65050 BUILDING MAINTENANCE MATERIALPENNY PARK LIGHTING MATERIALS.PRCS/FACACTIVE ELECTRIC SUPPLY $ 135.00 10/31/2014 65050 BUILDING MAINTENANCE MATERIALLENS COVER FOR CIVIC CTR. FLOURESCENT FIXTURE.PRCS/FACLEMOI ACE HARDWARE $ 27.90 10/31/2014 65050 BUILDING MAINTENANCE MATERIALPARK AND LAKE CLOSING PARTS AND SUPPLIES.PRCS/FACPAYPAL REMBERTLRN $ 63.58 10/31/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CIVIC CTR. FIRE DOOR.PRCS/FACWW GRAINGER $ 920.40 10/31/2014 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CIVIC CTR. UPKEEP AND REPAIRS.PRCS/FACTHE HOME DEPOT 1902 $ 27.93 10/31/2014 65050 BUILDING MAINTENANCE MATERIALREPAIR SUPPLIES AND SPACKLING.PRCS/FLEETWOOD JOUR CNTRSQ EVANSTON CHICKEN S $ 49.48 10/02/2014 65025 FOODSUPPLIES FOR MASON PARKPRCS/FLEETWOOD JOUR CNTRSUBWAY 00467514 $ 31.10 10/03/2014 65025 FOODSUPPLIES FOR GIRLS PROGRAMPRCS/FLEETWOOD JOUR CNTRDRAMATIC PUBLISHING CO $ 20.65 10/06/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 166.67 10/07/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGFS MKTPLC #1915 $ 59.73 10/07/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 18.35 10/08/2014 65110 REC PROGRAM SUPPLIESWOOD FOR FITNESS CARTDecember 8, 2014Page 13 of 3058 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 370.16 10/10/2014 65025 FOODFOOD FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 59.73 10/10/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 162.51 10/10/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 1,010.33 10/10/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTR GIGIO S $ 36.15 10/10/2014 65025 FOODSUPPLIES FOR GIRLS PROGRAMPRCS/FLEETWOOD JOUR CNTR MENARDS MORTON GROVE $ 84.45 10/13/2014 65110 REC PROGRAM SUPPLIES HALLOWEEN DECORATIONSPRCS/FLEETWOOD JOUR CNTR DOLRTREE 635 00006353 $ 18.00 10/13/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTR PAYPAL SHENZHENCAR $ 4.34 10/13/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRPAYPAL 7THAVESTORE $ 21.99 10/13/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRPAYPAL SHENZHENCAR $ 30.38 10/13/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRPAYPAL HUGHESENTER $ 25.98 10/13/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRPAYPAL HALLOWEENST $ 61.86 10/13/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRPAYPAL COSTUMESUPE $ 24.96 10/13/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRGIORDANO`S OF EVANSTON $ 48.00 10/13/2014 65025 FOODSUPPLIES FOR SUPPLIES FOR GOSPEL SKATEPRCS/FLEETWOOD JOUR CNTRCHICAGO COSTUME WAREHO $ 19.92 10/14/2014 65110 REC PROGRAM SUPPLIESCOSTUME ITEMS FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRJO-ANN STORES #2117 $ 192.10 10/14/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRWINGS OVER EVANSTO $ 82.68 10/14/2014 65025 FOODSUPPLIES FOR MIDDLE SCHOOL COUNCILPRCS/FLEETWOOD JOUR CNTRDOLRTREE 635 00006353 $ 6.00 10/15/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRWALGREENS #1308 $ 6.74 10/15/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE800-9373482 $ 110.49 10/17/2014 65110 REC PROGRAM SUPPLIESMAT MOVER FOR KARATEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 14.48 10/20/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 20.61 10/20/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 114.16 10/20/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HOLIDAYPRCS/FLEETWOOD JOUR CNTRGIGIO S $ 370.86 10/21/2014 65025 FOODGIRLS VOLLEYBALL PROGRAMPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT WESTERN $ 49.24 10/21/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRWALGREENS #0252 $ 11.67 10/21/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 19.00 10/21/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRTICKETPRINTINGCOM $ 184.22 10/21/2014 65110 REC PROGRAM SUPPLIESTICKETS FOR CHILDREN'S THEATREPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 20.94 10/22/2014 65040 JANITORIAL SUPPLIESSIGN FOR BUILDINGPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 59.73 10/22/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 140.49 10/22/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLDecember 8, 2014Page 14 of 3059 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 200.39 10/22/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL (MASON PARK)PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 18.99 10/23/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR HOUSE OF RENTAL $ 760.00 10/23/2014 62375 RENTALSRENTAL FOR STAGE OF FASHION SHOWPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 158.85 10/23/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ 72.34 10/24/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE RUNPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 58.72 10/27/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRGIGIO S $ 408.90 10/27/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRUNIQUE THRIFT WESTERN $ 41.00 10/28/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 37.00 10/28/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRSPIRIT HALLOWEEN 60314 $ 136.94 10/29/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEENPRCS/FLEETWOOD JOUR CNTRCHICAGO COSTUME WAREHO $ 172.32 10/29/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 150.67 10/30/2014 65025 FOODAFTER SCHOOL SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 28.45 10/30/2014 65025 FOODAFTER SCHOOL SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 59.73 10/30/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 18.99 10/30/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 19.96 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN PROGRAMPRCS/FLEETWOOD JOUR CNTRTHE SALVATION ARMY 3 $ 14.91 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/FLEETWOOD JOUR CNTRBARNES & NOBLE #2236 $ 55.93 10/31/2014 65110 REC PROGRAM SUPPLIESBOOKS FOR HALLOWEENPRCS/FLEETWOOD JOUR CNTRUS TOY CO INC 2 $ 29.09 10/31/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEENPRCS/FLEETWOOD JOUR CNTRSPIRIT HALLOWEEN 60281 $ 519.60 10/31/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN PROGRAMPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 47.72 10/31/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRBEST BUY 00003137 $ 79.99 10/01/2014 62245 OTHER EQ MAINTGEEK SQUAD TV REPAIRPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 97.65 10/01/2014 65025 FOODKITCHEN SUPPLIESPRCS/LEVY SEN CNTRCHICAGO HISTORY MUSEUM $ 600.00 10/01/2014 62507 FIELD TRIPSLEVY CENTER SENIOR TRIPPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 173.97 10/02/2014 65110 REC PROGRAM SUPPLIESPOP UP TENT FOR NOYESPRCS/LEVY SEN CNTRAMAZON.COM $ 291.79 10/03/2014 65110 REC PROGRAM SUPPLIES2 WAY RADIOS FOR LEVY CUSTODIANSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 19.38 10/06/2014 65050 BUILDING MAINTENANCE MATERIALJANITORIAL SUPPLIESPRCS/LEVY SEN CNTRILLINOIS ASSOC OF PARK $ 360.00 10/08/2014 62295 TRAINING & TRAVELIPRA CONFERENCE REGISTRATION - KARENPRCS/LEVY SEN CNTRSARAGLOVECO $ 270.98 10/09/2014 65110 REC PROGRAM SUPPLIESCAUTION TAPE FOR ZOMBIE COURSEPRCS/LEVY SEN CNTRTHE GREEN GROUP,LLC $ 186.14 10/09/2014 65110 REC PROGRAM SUPPLIESGLO STICKS ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRAMAZON.COM $ 56.10 10/09/2014 65110 REC PROGRAM SUPPLIESZOMBIE DECORATIONSDecember 8, 2014Page 15 of 3060 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/LEVY SEN CNTR DRURY LANE THEATRE $ 97.00 10/10/2014 62507 FIELD TRIPSDEPOSIT FOR LEVY CENTER SENIOR TRIP TO DRURY LANEPRCS/LEVY SEN CNTR AMERICAN 00102742143210 $ 25.00 10/15/2014 62295 TRAINING & TRAVEL BAGGAGE FEE - KAREN NRPA CONFERENCEPRCS/LEVY SEN CNTR CRVA - CONCESSIONS $ 4.52 10/16/2014 62295 TRAINING & TRAVEL LUNCH - KAREN NRPA CONFERENCEPRCS/LEVY SEN CNTR CRVA - CONCESSIONS $ 8.20 10/17/2014 62295 TRAINING & TRAVEL DINNER - KAREN NRPA CONFERENCEPRCS/LEVY SEN CNTR NIMLOK ONLINE $ 265.70 10/17/2014 65110 REC PROGRAM SUPPLIES SPLIT - CHANDLER BANNER (16.67%)PRCS/LEVY SEN CNTR NIMLOK ONLINE $ 265.70 10/17/2014 65110 REC PROGRAM SUPPLIES SPLIT - CROWN BANNER (16.67%)PRCS/LEVY SEN CNTR NIMLOK ONLINE $ 265.70 10/17/2014 62490 OTHER PROGRAM COSTS SPLIT - ECOLOGY BANNER (16.67%)PRCS/LEVY SEN CNTR NIMLOK ONLINE $ 265.70 10/17/2014 65110 REC PROGRAM SUPPLIES SPLIT - FJCC BANNER (16.67%)PRCS/LEVY SEN CNTR NIMLOK ONLINE $ 265.70 10/17/2014 62205 ADVERTISINGSPLIT - LEVY BANNER (16.67%)PRCS/LEVY SEN CNTR NIMLOK ONLINE $ 265.67 10/17/2014 62205 ADVERTISINGSPLIT - YYA BANNER (16.65%)PRCS/LEVY SEN CNTR SQ WOWCHARLOTTELIMO $ 26.00 10/17/2014 62295 TRAINING & TRAVEL TAXI TO AIRPORT - KAREN NRPA CONFERENCEPRCS/LEVY SEN CNTR AMERICAN 00102743352130 $ 25.00 10/20/2014 62295 TRAINING & TRAVEL BAGGAGE FEE - KAREN NRPA CONFERENCEPRCS/LEVY SEN CNTR THE GREEN GROUP,LLC $ 206.82 10/20/2014 65110 REC PROGRAM SUPPLIES GLO STICKS ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTR WESTIN CHARLOTTE $ 722.61 10/20/2014 62295 TRAINING & TRAVEL HOTEL - KAREN NRPA CONFERENCEPRCS/LEVY SEN CNTR DELPHI GLASS CORPORATI $ 14.31 10/20/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS CLASSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 59.88 10/24/2014 65110 REC PROGRAM SUPPLIESPAINT FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 12.18 10/29/2014 65110 REC PROGRAM SUPPLIESFOOD FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRWALGREENS #4218 $ 7.96 10/30/2014 65025 FOODSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRFOOD4LESS #0558 $ 41.86 10/30/2014 65025 FOODSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRPARTY CITY $ 88.42 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/LEVY SEN CNTRTARGET 00009274 $ 62.94 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR ZOMBIE SCRAMBLEPRCS/NOYES CNTRSERVICE SANITATION $ 95.00 10/09/2014 62515 RENTAL SERVICESEXTRA PORTA POTTY FOR STARLIGHT NIGHT OUT PENNY PARKPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 48.55 10/09/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR DAY OF THE DEAD EVENTPRCS/NOYES CNTREVANSTON IMPRINTABLES $ 220.48 10/10/2014 65020 CLOTHINGSTARLIGHT FESTIVAL STAFF UNIFORMSPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 10/16/2014 62490 OTHER PROGRAM COSTSEVANSTONARTSBUZZ.COM MONTHLY WEB HOSTING FEEPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 135.60 10/17/2014 65050 BUILDING MAINTENANCE MATERIALNOYES BUILDING MAINTENANCE SUPPLIESPRCS/NOYES CNTRVILLAGE MARKET PLA $ 10.30 10/22/2014 65110 REC PROGRAM SUPPLIESHANDS ON ARTS DAY AND EARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRVILLAGE MARKET PLA $ 11.68 10/24/2014 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRALLEGRA MARKETING PRIN $ 70.00 10/27/2014 65110 REC PROGRAM SUPPLIESSIGN FOR DEAD OF THE DEAD WHEN ELECTRONIC SIGN DIEDPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 26.70 10/01/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 69.91 10/01/2014 65085 MINOR EQUIP & TOOLSEQT TOOLS AND MATERIALSDecember 8, 2014Page 16 of 3061 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/PARKS FORESTRY CARQUEST 2759 $ 5.86 10/02/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 7.66 10/03/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 27.40 10/03/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 32.98 10/06/2014 65085 MINOR EQUIP & TOOLSTARP FOR SOIL.PRCS/PARKS FORESTRYCARQUEST 2759 $ 14.05 10/07/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYKELLEYSUPP $ 39.92 10/07/2014 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK EQUIPMENT.PRCS/PARKS FORESTRYTHE MORTON ARBORETUM - $ 195.00 10/09/2014 62295 TRAINING & TRAVELMORTON ARBORETUM REGISTRATION AND SEMINAR.PRCS/PARKS FORESTRYDES PLAINES MATERIAL & $ 850.00 10/09/2014 65085 MINOR EQUIP & TOOLSSOIL FOR LANDSCAPING.PRCS/PARKS FORESTRYHIGH PSI LIMITED $ 40.96 10/10/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 8.57 10/10/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 108.89 10/13/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYREINDERS T&I - KEYED $ 74.78 10/14/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYCARQUEST 2759 $ 5.82 10/15/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYILLINOIS ARBORIST ASSN $ 260.00 10/15/2014 65515 OTHER IMPROVEMENTSSUPPLIES FOR FOUNTAIN SQUAREPRCS/PARKS FORESTRYETRAILER $ 53.89 10/16/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 21.84 10/16/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS EQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 362.32 10/20/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS EQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 31.86 10/21/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS EQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYEPCO PAINT STORE 1252 $ 58.58 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 14.70 10/22/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MAINTENANCE IMPROVEMENTS.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 8.69 10/24/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS IMPROVEMENT MATERIALS FOR REPAIRS.PRCS/PARKS FORESTRYMICHAELS STORES 2037 $ 34.82 10/27/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVAL MATERIALS.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 197.79 10/27/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVITIESPRCS/PARKS FORESTRYMICHAELS STORES 8625 $ 80.43 10/27/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVITIES SUPPLIESPRCS/PARKS FORESTRYMICHAELS STORES 3849 $ 82.30 10/27/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVITIES SUPPLIES AND TOOLS.PRCS/PARKS FORESTRYWAL-MART #1998 $ 63.69 10/27/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVITIES SUPPLIES.PRCS/PARKS FORESTRYBUY THE YARD $ 105.00 10/27/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS IMPROVEMENT MATERIALS FOR REPAIRS.PRCS/PARKS FORESTRYHAROLD'S TRUE VALUE HD $ 11.97 10/27/2014 65085 MINOR EQUIP & TOOLSKNIVES AND CUTTING TOOLS.PRCS/PARKS FORESTRYJIMMY JOHNS - 44 - MOT $ 85.78 10/27/2014 62295 TRAINING & TRAVELLUNCH FOR TRAINING SESSION.PRCS/PARKS FORESTRYKENDALL HILL NURSER $ 98.33 10/27/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR PARKS IMPROVEMENTS.PRCS/PARKS FORESTRYLURVEY LANDSCAPE S $ (10.00) 10/27/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS REFUND FOR CHARGE.December 8, 2014Page 17 of 3062 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/PARKS FORESTRY THE HOME DEPOT 1902 $ 91.31 10/27/2014 65090 SAFETY EQUIPMENTSAFETY EQT SUPPLIESPRCS/PARKS FORESTRYLURVEY LANDSCAPE S $ 1,123.40 10/27/2014 65005 LANDSCAPE MATERIALSSOD FOR PARKS REPAIRS AND IMPROVEMENTS.PRCS/PARKS FORESTRYU-HAUL-EVANSTON #75876 $ 35.85 10/28/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVITIES ACTIVITIESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 41.91 10/29/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYLURVEY LANDSCAPE S $ (60.00) 10/30/2014 65005 LANDSCAPE MATERIALSREFUND FOR CHARGEPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 1,221.46 10/31/2014 65050 BUILDING MAINTENANCE MATERIALARBORIST SUPPLIES.PRCS/RBT CROWN CNTRCERAMIC SUPPLY CHICAGO $ 500.00 10/01/2014 65110 REC PROGRAM SUPPLIESGLAZES FOR POTTERY CLASESPRCS/RBT CROWN CNTRHOUSE OF RENTAL $ 50.00 10/02/2014 65110 REC PROGRAM SUPPLIESDEPOSIT FOR TABLES FOR FLEA MARKET.PRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 117.50 10/02/2014 65050 BUILDING MAINTENANCE MATERIALKEYS FOR NEW LOCKS AND ADDITIONAL STAFF.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 155.00 10/02/2014 65110 REC PROGRAM SUPPLIESRENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 16.14 10/02/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAM.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 112.47 10/02/2014 65025 FOODSNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRCROWN TROPHY 54 $ 215.28 10/06/2014 65110 REC PROGRAM SUPPLIESAWARDS AND TROPHYS FOR COMPETITION.PRCS/RBT CROWN CNTRWILMETTE BICYCLE & SPO $ 263.75 10/06/2014 65110 REC PROGRAM SUPPLIESBROOMBALL & HOCKEY EQUIPMENTPRCS/RBT CROWN CNTRBOTANY BAY INC $ 355.00 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENTPRCS/RBT CROWN CNTRBOTANY BAY INC $ 710.00 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 39.05 10/06/2014 65050 BUILDING MAINTENANCE MATERIALKEYSPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 27.00 10/06/2014 65050 BUILDING MAINTENANCE MATERIALKEYSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 142.47 10/06/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 132.19 10/06/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRCERAMIC SUPPLY CHICAGO $ 60.00 10/07/2014 65110 REC PROGRAM SUPPLIESGLAZES FOR POTTERY CLASSESPRCS/RBT CROWN CNTRUS FIGURE SKATING $ 50.00 10/07/2014 62360 MEMBERSHIP DUESMEMBERSHIP DUES.PRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ 166.36 10/08/2014 65050 BUILDING MAINTENANCE MATERIALPAINTPRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ 296.84 10/08/2014 65050 BUILDING MAINTENANCE MATERIALPAINTPRCS/RBT CROWN CNTRAMAZON.COM $ 246.29 10/08/2014 65050 BUILDING MAINTENANCE MATERIALVACUUM CLEANER REPLACEMENT.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 129.01 10/09/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CLASSROOM PETS.PRCS/RBT CROWN CNTRPAPER SOURCE $ 18.20 10/09/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 60.25 10/10/2014 65110 REC PROGRAM SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRSCHELL SCENIC $ 1,387.70 10/13/2014 65110 REC PROGRAM SUPPLIESBACKDROPS FOR NUTCRACKER ICE SHOW.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 23.74 10/13/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 17.94 10/13/2014 65025 FOODSNACKSDecember 8, 2014Page 18 of 3063 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 11.96 10/13/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 142.68 10/13/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 36.93 10/13/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTR FOOD4LESS #0558 $ 44.31 10/13/2014 65025 FOODSNACKS FOR SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTR GFS MKTPLC #1915 $ 101.87 10/13/2014 65025 FOODSNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTR SUPERIOR INDUSTRIAL SP $ 58.68 10/14/2014 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESPRCS/RBT CROWN CNTR THINKVACUUMS.COM GROUT $ 88.52 10/14/2014 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR VACUUM CLEANER.PRCS/RBT CROWN CNTR BOTANY BAY INC $ 419.00 10/15/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TREATMENT FOR WATER TOWER.PRCS/RBT CROWN CNTRNEXTIME INC $ 42.45 10/16/2014 65110 REC PROGRAM SUPPLIESBATTERY PACK FOR TIME CLOCK.PRCS/RBT CROWN CNTRIN FLOOR-CARE SOLUTIO $ 591.00 10/16/2014 62245 OTHER EQ MAINTFLOOR REPAIR IN THE LOCKER ROOM.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 51.12 10/16/2014 65110 REC PROGRAM SUPPLIESPRESCHOOL SUPPLIES.PRCS/RBT CROWN CNTRBEST BUY 00003137 $ 29.99 10/17/2014 65095 OFFICE SUPPLIESIPAD COVERPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 40.95 10/20/2014 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRATLAS FIRST ACCESS $ 438.44 10/20/2014 65050 BUILDING MAINTENANCE MATERIALREPAIR WIRE HARNESS.PRCS/RBT CROWN CNTRTERRY ANIMAL HOSP $ 107.50 10/21/2014 65110 REC PROGRAM SUPPLIESCLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTRTHE UPS STORE 1037 $ 11.87 10/21/2014 62315 POSTAGEOVERNIGHT MAILING OF VIDEO.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 75.14 10/21/2014 65050 BUILDING MAINTENANCE MATERIALSURGE PROTECTOR, DISHWASHER PACKS, AND BLEECH.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 345.58 10/22/2014 65110 REC PROGRAM SUPPLIESAFTERSCHOOL HOMEWORK SUPPLIESPRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 31.86 10/22/2014 65110 REC PROGRAM SUPPLIESAFTERSCHOOL HOMEWORK SUPPLIESPRCS/RBT CROWN CNTRTRADER JOE'S #702 QPS $ 19.82 10/22/2014 65110 REC PROGRAM SUPPLIESDECORATIONS FOR HALLOWEEN.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.December 8, 2014Page 19 of 3064 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/RBT CROWN CNTR UFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 28.57 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MATS CLEANED.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.89 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MATS CLEANED.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 35.19 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MATS CLEANED.PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 40.64 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MATS CLEANED.PRCS/RBT CROWN CNTRUS TOY CO INC 2 $ 167.40 10/22/2014 65110 REC PROGRAM SUPPLIESHALLOWEEN PRESCHOOL GAMESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 16.74 10/22/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 126.29 10/22/2014 65025 FOODSNACKS FOR VARIOUS SCHOOL AGE PROGRAMS.PRCS/RBT CROWN CNTRBLICK ART 800 447 1892 $ 23.96 10/27/2014 65020 CLOTHINGART SMOCKSPRCS/RBT CROWN CNTRWALGREENS #4218 $ 35.42 10/27/2014 65025 FOODCANDY FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTRDIDIER FARMS. $ 366.00 10/27/2014 62507 FIELD TRIPSFIELD TRIP (PRESCHOOL - AFTERSCHOOL)PRCS/RBT CROWN CNTRTARGET 00009274 $ 86.23 10/27/2014 65110 REC PROGRAM SUPPLIESITEMS FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTREVANSTON IMPRINTABLES $ 500.00 10/27/2014 65020 CLOTHINGT-SHIRTSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 18.56 10/29/2014 65025 FOODAFTER SCHOOL SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 11.96 10/29/2014 65025 FOODAFTERSCHOOL SNACK (MILK)PRCS/RBT CROWN CNTRUFIRST LAUNDRY SVCS $ 32.49 10/29/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MAT CLEANING.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 21.44 10/29/2014 65025 FOODPRE-K SNACKPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 14.95 10/29/2014 65025 FOODPRESCHOOL SNACK (MILK)PRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 11.97 10/29/2014 65050 BUILDING MAINTENANCE MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 23.90 10/30/2014 65025 FOODCANDY FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTRTARGET 00009274 $ 149.35 10/30/2014 65025 FOODCOMMUNITY PARTY TREATSPRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 13.98 10/30/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRTARGET 00009274 $ 80.99 10/30/2014 65110 REC PROGRAM SUPPLIESPARTY SUPPLIESPRCS/RBT CROWN CNTRSTARBUCKS #09559 EVANS $ 5.00 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTRSTARBUCKS #09559 EVANS $ 5.00 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTRSTARBUCKS #09559 EVANS $ 5.00 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTRSTARBUCKS #09559 EVANS $ 5.00 10/30/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN SKATING PARTYPRCS/RBT CROWN CNTREVANSTON IMPRINTABLES $ 976.50 10/30/2014 65020 CLOTHINGT-SHIRTS (CAMP)December 8, 2014Page 20 of 3065 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/RBT CROWN CNTR DIDIER FARMS.PRAIRIE VIEW $ 150.00 10/31/2014 62507 FIELD TRIPSAFTER SCHOOL PROGRAM FIELD TRIP.PRCS/RBT CROWN CNTR WALGREENS #4218 $ 109.46 10/31/2014 65110 REC PROGRAM SUPPLIES HALLOWEEN DECORATIONSPRCS/RBT CROWN CNTR LEMOI ACE HARDWARE $ 28.95 10/31/2014 65050 BUILDING MAINTENANCE MATERIAL KITCHEN STRAINER BASKET.PRCS/RBT CROWN CNTR WALGREENS #4218 $ 88.74 10/31/2014 65025 FOODPARTY CANDY (HALLOWEEN SKATE)PRCS/RBT CROWN CNTR DOLRTREE 673 00006734 $ 134.00 10/31/2014 65110 REC PROGRAM SUPPLIES PARTY FAVORSPRCS/RBT CROWN CNTR US TOY CO INC 2 $ 146.99 10/31/2014 65110 REC PROGRAM SUPPLIES PRESCHOOL CLASSROOM SUPPLIESPRCS/RBT CROWN CNTR WILMETTE BICYCLE & SPO $ 165.00 10/31/2014 65110 REC PROGRAM SUPPLIES RENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTR WILMETTE BICYCLE & SPO $ 460.00 10/31/2014 65110 REC PROGRAM SUPPLIES RENTAL SKATE SHARPENING.PRCS/RBT CROWN CNTR US TOY CO INC 2 $ 194.95 10/31/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTR US TOY CO INC 2 $ 249.48 10/31/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTR MCDONALD'S M6867 OF $ 40.00 10/31/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR HALLOWEEN SKATING PARTYPRCS/RECREATION WEST MARINE #71 $ 170.87 10/01/2014 65110 REC PROGRAM SUPPLIES EPOXY, GELCOAT AND SILICONE CAULKPRCS/RECREATION CITY OF EVANSTON PAY A $ 1.25 10/01/2014 65110 REC PROGRAM SUPPLIES METERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATION CITY OF EVANSTON PAY A $ 1.25 10/01/2014 62295 TRAINING & TRAVEL PARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATION SERVICE SANITATION $ 206.00 10/01/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTSRENTAL OF PORTABLE RESTROOM FOR LIGHTHOUSE BEACH WHEN THOSE BATHROOMS OUT OF SERVICEPRCS/RECREATION FOSTER SMITH MAIL ORDR $ 45.98 10/02/2014 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/RECREATIONREGAL GARDENS 1 6 $ 300.00 10/02/2014 62507 FIELD TRIPSFIELD TRIP FOR ROBERT CROWN DAY OFF SCHOOL PROGRAMPRCS/RECREATIONJIMMY JOHNS - 44 $ 48.27 10/02/2014 65025 FOODFOOD FOR STAFF MEETINGPRCS/RECREATIONAMAZON.COM $ 41.99 10/02/2014 65110 REC PROGRAM SUPPLIESKIDS GROCERY CARTS FOR THE FARMERS' MARKETPRCS/RECREATIONAMAZON.COM $ 41.99 10/02/2014 65110 REC PROGRAM SUPPLIESKIDS GROCERY CARTS FOR THE MARKETPRCS/RECREATIONCITY OF EVANSTON-METER $ 0.75 10/02/2014 65110 REC PROGRAM SUPPLIESMETERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATIONNRPA-CONGRESS $ 619.00 10/03/2014 62295 TRAINING & TRAVELNATIONAL PARKS AND RECREATION CONFERENCE REGISTRATION FOR EDUCATION SESSIONS AND EXHIBIT HALL.PRCS/RECREATIONTHE HOME DEPOT 1902 $ 19.24 10/03/2014 65110 REC PROGRAM SUPPLIESRIVETS AND SPRAY PAINTPRCS/RECREATIONMICHAELS STORES 9961 $ 17.94 10/03/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FALL FESTPRCS/RECREATIONDOLRTREE 3916 00039164 $ 10.00 10/03/2014 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MARKET- BASKETS AND FOAM SPONGESPRCS/RECREATIONBIMBO BAKERIES 7506 $ 37.30 10/03/2014 65025 FOODVENDOR APPRECIATE BREAKFASTPRCS/RECREATIONNU STEP INC $ 45.95 10/06/2014 62245 OTHER EQ MAINTREPLACEMENT PART FOR FITNESS EQUIPMENTPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 186.00 10/06/2014 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 10/06/2014 65110 REC PROGRAM SUPPLIESMETERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATIONKAUFMAN BAGEL & DELICA $ 32.29 10/06/2014 65025 FOODVENDOR APPRECIATION BREAKFASTPRCS/RECREATIONOFFICE DEPOT #510 $ 3.29 10/07/2014 65085 MINOR EQUIPMENT AND TOOLSDRY ERASER FOR RANGER/CUSTODIAL OFFICE WHITE BOARDDecember 8, 2014Page 21 of 3066 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/RECREATION SERVICE SANITATION $ 375.00 10/07/2014 62375 RENTALSPORTA POTTY RENTAL FOR FARMERS' MARKETPRCS/RECREATION JEWEL #3428 $ 56.66 10/07/2014 65025 FOODVEGETABLES, CHEESE, MEAT FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION THE HOME DEPOT 1902 $ 167.94 10/08/2014 65110 REC PROGRAM SUPPLIES CHAIN AND PORTABLE TOOL BOXPRCS/RECREATION CITY OF EVANSTON PAY A $ 1.25 10/08/2014 65110 REC PROGRAM SUPPLIES METERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATION CITY OF EVANSTON PAY A $ 1.00 10/08/2014 62295 TRAINING & TRAVEL PARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATION GFS MKTPLC #1915 $ 77.73 10/10/2014 65025 FOODVENDOR APPRECIATION FOODPRCS/RECREATION BRUNSWICK ZONE DEERF $ 174.00 10/13/2014 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.00 10/13/2014 65110 REC PROGRAM SUPPLIES METERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.00 10/13/2014 62295 TRAINING & TRAVEL PARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATION JEWEL #3428 $ 32.90 10/14/2014 65025 FOODVEGETABLES, JUICE, CHICKEN FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION VZWRLSS PREPAID PYMNT $ 5.00 10/14/2014 62295 TRAINING & TRAVELWIRELESS CONNECTION/NRPA CONFERENCEPRCS/RECREATIONLLLREPTILE AND SUPPLY $ 29.99 10/15/2014 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/RECREATIONPVT EVENT INSURANCE $ 185.00 10/15/2014 65110 REC PROGRAM SUPPLIESEVENT INSURANCEPRCS/RECREATIONSHERATON RESTAURANT $ 14.91 10/15/2014 62295 TRAINING & TRAVELDINNER EXPENSE FOR BD AT NRPA CONFERENCE 10/13/14PRCS/RECREATIONOFFICE DEPOT #510 $ 12.99 10/15/2014 65045 LICENSING/REGULATORY SUPPLIESLABELS FOR WINTER STORAGE BOATER ENVELOPES AND BOATSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 10/15/2014 65110 REC PROGRAM SUPPLIESMETERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 10/15/2014 62295 TRAINING & TRAVELPARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 10/15/2014 62295 TRAINING & TRAVELPARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATIONCURB $ 40.00 10/15/2014 62295 TRAINING & TRAVELTAXI TO AIRPORTPRCS/RECREATIONCLT TAXI 2653 $ 28.00 10/15/2014 62295 TRAINING & TRAVELTRANSPORTATION FROM AIRPORT TO HOTEL FOR NRPA CONFERENCE - NO SHUTTLE AVAILABLEPRCS/RECREATIONWM SUPERCENTER #1998 $ 39.71 10/16/2014 65110 REC PROGRAM SUPPLIESBUG A BOO SUPPLIESPRCS/RECREATIONFUEL PIZZA - GREEN $ 10.29 10/16/2014 62295 TRAINING & TRAVELLUNCH EXPENSE KAREN HAWK AND BOB DORNEKER AT NRPA ON 10/14PRCS/RECREATIONTAXI CAB SERVICE $ 30.00 10/16/2014 62295 TRAINING & TRAVELTAXI TO HOTEL IN CHARLOTTE NCPRCS/RECREATIONVZWRLSS PREPAID PYMNT $ 5.00 10/16/2014 62295 TRAINING & TRAVELWIRELESS CONNECTION FOR NRPA 10/16PRCS/RECREATIONKMS FIVE GUYS--NC $ 9.93 10/17/2014 62295 TRAINING & TRAVELLUNCH FOR BD AT NRPA CONFERENCE 10/16PRCS/RECREATIONWEST MARINE #71 $ 157.24 10/17/2014 65110 REC PROGRAM SUPPLIESSAND PAPER, RESIN, HARDENER & BRUSHESPRCS/RECREATIONTHE HOME DEPOT 1902 $ 84.31 10/17/2014 65110 REC PROGRAM SUPPLIESSAWHORSE, CAULK GUN LIGHT BULBSPRCS/RECREATIONPARTY CITY $ 48.95 10/20/2014 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE SUPPLIESPRCS/RECREATIONDANMAR PRODUCTS $ 160.00 10/20/2014 65110 REC PROGRAM SUPPLIESADAPTIVE SWIM FLOATPRCS/RECREATIONGFS MKTPLC #1915 $ 16.98 10/20/2014 65025 FOODCANDY FOR FALL FESTPRCS/RECREATIONSHERATON RESTAURANT $ 14.07 10/20/2014 62295 TRAINING & TRAVELDINNER EXPENSE FOR BD AT NRPA CONFERENCE 10/16December 8, 2014Page 22 of 3067 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/RECREATION SHERATON $ 686.88 10/20/2014 62295 TRAINING & TRAVEL HOTEL ACCOMMODATIONS/NRPA CONFERENCE FOR BDPRCS/RECREATION WESTIN CHARLOTTE $ 481.74 10/20/2014 62295 TRAINING & TRAVEL HOTEL IN CHARLOTTE NCPRCS/RECREATION BRUNSWICK ZONE DEERF $ 204.00 10/20/2014 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.50 10/20/2014 65110 REC PROGRAM SUPPLIES METERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATION SQ JEAN-MARIE LONGAYO $ 15.00 10/20/2014 62295 TRAINING & TRAVELNRPA TRANSPORTATION FROM HOTEL TO AIRPORT/RETURNPRCS/RECREATIONCITY OF EVANSTON PAY A $ 0.75 10/20/2014 62295 TRAINING & TRAVELPARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATIONCURB $ 38.75 10/20/2014 62295 TRAINING & TRAVELTAXI FROM AIRPORTPRCS/RECREATIONYELLOW CAB OF CHARLOTT $ 28.75 10/20/2014 62295 TRAINING & TRAVELTAXI TO AIRPORTPRCS/RECREATIONDENGEOS SKOKIE $ 125.00 10/20/2014 65025 FOODVENDOR APPRECIATION LUNCHEONPRCS/RECREATIONJEWEL #3428 $ 29.55 10/21/2014 65025 FOODEGGS, SAUCE RICE, CHICKEN FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.50 10/22/2014 65110 REC PROGRAM SUPPLIESMETERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 10/22/2014 62295 TRAINING & TRAVELPARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATIONOFFICE DEPOT #510 $ 133.73 10/22/2014 65095 OFFICE SUPPLIESSUPPLIES FOR INCLUSION- LAMINATE, VELCROPRCS/RECREATIONPETSMART INC 427 $ 51.08 10/24/2014 62490 OTHER PROGRAM COSTSANIMAL SUPPLIESPRCS/RECREATIONGFS MKTPLC #1915 $ 50.86 10/24/2014 65025 FOODBUG A BOO FOOD SUPPLIESPRCS/RECREATIONJEWEL #3456 $ 68.67 10/24/2014 65025 FOODBUG A BOO SUPPLIESPRCS/RECREATIONUS TOY CO INC 2 $ 53.40 10/27/2014 65110 REC PROGRAM SUPPLIESBUG A BOO PRIZESPRCS/RECREATIONLOWES #01748 $ 25.94 10/27/2014 65110 REC PROGRAM SUPPLIESBUG A BOO PRIZESPRCS/RECREATIONFOOD4LESS #0558 $ 5.28 10/27/2014 65110 REC PROGRAM SUPPLIESBUG A BOO SUPPLIESPRCS/RECREATIONSARPINOS PIZZA OF EVAN $ 31.94 10/27/2014 65025 FOODBUG A BOO VOLUNTEER MEALPRCS/RECREATIONSQ SETTLERS POND ANIM $ 119.00 10/27/2014 62507 FIELD TRIPSADMISSION FEE FOR FALL FESTIVAL TRIPPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 216.00 10/27/2014 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.50 10/27/2014 62295 TRAINING & TRAVELPARKING METER AT YMCA FOR SWIM PROGRAMPRCS/RECREATIONUNCLE JIMS WORM FARM $ 29.90 10/28/2014 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/RECREATIONJEWEL #3428 $ 34.46 10/28/2014 65025 FOODBROTH, YOGURT, CHICKEN, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONUSPS 16262202033309188 $ 147.00 10/29/2014 65110 REC PROGRAM SUPPLIESPOSTAGE FOR THE ZOMBIE SCRAMBLEPRCS/RECREATIONAMAZON.COM $ 121.02 10/29/2014 65110 REC PROGRAM SUPPLIESZOMBIE RUN LANTERNSPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 10/29/2014 65110 REC PROGRAM SUPPLIESMETERS AT YMCA - FOR SPECIAL REC. SWIMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 10/29/2014 62295 TRAINING & TRAVELPARKING METER AT YMCA FOR SWIM PROGRAMPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 32.79 10/14/2014 65095 OFFICE SUPPLIESYOUTH AND YOUNG ADULT PROGRAM OPERATIONAL PLANNING RETREATPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-METER $ 2.00 10/15/2014 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT PROGRAM OPERATIONAL PLANNING RETREATDecember 8, 2014Page 23 of 3068 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PRCS/YOUTH ENGAGEMENT STARBUCKS #23091 EVANS $ 14.00 10/15/2014 65025 FOODYOUTH AND YOUNG ADULT PROGRAM OPERATIONAL PLANNING RETREATPRCS/YOUTH ENGAGEMENT STARBUCKS #23091 EVANS $ 40.00 10/15/2014 65025 FOODYOUTH AND YOUNG ADULT PROGRAM OPERATIONAL PLANNING RETREATPRCS/YOUTH ENGAGEMENT STARBUCKS #23091 EVANS $ 14.95 10/15/2014 65025 FOODYOUTH AND YOUNG ADULT PROGRAM OPERATIONAL PLANNING RETREATPRCS/YOUTH ENGAGEMENT CHILI'S #409 $ 128.39 10/16/2014 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT PROGRAM OPERATIONAL PLANNING RETREATPRCS/YOUTH ENGAGEMENTTRAVELOCITY.COM $ 19.00 10/21/2014 62295 TRAINING & TRAVELTRAVEL INSURANCE FOR CITIES UNITED CONVENING: ELIMINATING VIOLENCE RELATED DEATHS OF AFRICAN AMERICAN MALESPRCS/YOUTH ENGAGEMENTSPIRIT AI 48701049677350 $ 156.18 10/22/2014 62295 TRAINING & TRAVELPLANE TICKET FOR CITIES UNITED CONVENING: ELIMINATING VIOLENCE RELATED DEATHS OF AFRICAN AMERICAN MALESPRCS/YOUTH ENGAGEMENTEXPEDIA 189497059966 $ 620.25 10/24/2014 62295 TRAINING & TRAVELHOTEL FOR CITIES UNITED CONVENING: ELIMINATING VIOLENCE RELATED DEATHS OF AFRICAN AMERICAN MALESPUBLIC WORKSIN MEILNER MECHANICAL $ 1,064.67 10/01/2014 65050 BUILDING MAINTENANCE MATERIALDOOR SENSOR.PUBLIC WORKSBANNER PLUMBING SUPPLY $ 866.00 10/01/2014 65050 BUILDING MAINTENANCE MATERIALRELIEF VALVES.PUBLIC WORKSIN MIDWEST INDUSTRIAL $ 678.00 10/03/2014 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER REPAIR SUPPLIES AND PARTS.PUBLIC WORKSABLE DISTRIBUTORS $ 1,496.54 10/06/2014 65050 BUILDING MAINTENANCE MATERIALFURNACE COILS.PUBLIC WORKSNSC NORTHERN SAFETY CO $ 285.52 10/16/2014 65085 MINOR EQUIP & TOOLSSAFETY MATERIALS AND SUPPLIES.PUBLIC WORKSNCH CORPORATION $ 134.24 10/24/2014 65050 BUILDING MAINTENANCE MATERIALCIVIC CTR. REPAIR SUPPLIES.PUBLIC WORKSNSC NORTHERN SAFETY CO $ 312.79 10/24/2014 65085 MINOR EQUIP & TOOLSCIVIC CTR. SAFETY SUPPLIES AND REPAIR MATERIALS.PUBLIC WORKSWW GRAINGER $ 1,092.19 10/30/2014 65050 BUILDING MAINTENANCE MATERIALTESTING KITS FOR CIVIC CTR.PUBLIC WORKS/ADMINCOST PLUS WLD #147 $ 197.62 10/03/2014 65515 OTHER IMPROVEMENTSMATERIALS FOR FOUNTAIN SQUARE FESTIVITIES.PUBLIC WORKS/ADMINENTERPRISE RENT-A-CAR $ 664.00 10/07/2014 62375 RENTALSRENTAL FOR CONFERENCE/MEETING.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 122.15 10/09/2014 65515 OTHER IMPROVEMENTSOFFICE SUPPLIES AN INDEX CARDS FOR FOUNTAIN SQUARE VISIONINGPUBLIC WORKS/ADMINULINE SHIP SUPPLIES $ 19.00 10/10/2014 65515 OTHER IMPROVEMENTSSHIPPING SUPPLIES.PUBLIC WORKS/ADMINCITY OF EVANSTON PAY A $ 2.00 10/13/2014 62295 TRAINING & TRAVELPARKING FOR MEETING.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 70.48 10/14/2014 65515 OTHER IMPROVEMENTSOFFICE SUPPLIES AND LABELS FOR FOUNTAIN SQ. VISIONING PROJECTPUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 27.99 10/15/2014 65515 OTHER IMPROVEMENTSLAMINATING STOCK FOR FOUNTAIN SQUARE VISIONINGPUBLIC WORKS/ADMINAUNTIE ANNES-O'HARE $ 7.21 10/16/2014 62295 TRAINING & TRAVELLUNCH FOR CONFERENCE MEETING.PUBLIC WORKS/ADMINSTARBUCKS C27 20251534 $ 10.66 10/16/2014 62295 TRAINING & TRAVELLUNCH MEETING.PUBLIC WORKS/ADMINELE CAB $ 21.00 10/16/2014 62295 TRAINING & TRAVELTRAVEL FOR CONFERENCE MEETING.PUBLIC WORKS/ADMINPAYPAL MIDWESTECOL $ (56.00) 10/17/2014 65515 OTHER IMPROVEMENTSREFUND FOR A CHARGE.PUBLIC WORKS/ADMINWEST GATE HOTEL $ 648.88 10/20/2014 62295 TRAINING & TRAVELCONFERENCE MEETING AND TRAVEL.PUBLIC WORKS/ADMINSTARBUCKS T 2 32361578 $ 13.01 10/20/2014 62295 TRAINING & TRAVELLUNCH MEETING.PUBLIC WORKS/ADMINFIRESIDE GRILLE $ 46.54 10/22/2014 65515 OTHER IMPROVEMENTSHAY BALE ROAD TRIP FOR FOUNTAIN SQUARE VISIONING.PUBLIC WORKS/ADMINKOI CHINESE & SUSHI $ 38.00 10/22/2014 62295 TRAINING & TRAVELLUNCH MEETING.PUBLIC WORKS/ADMINGFS MKTPLC #1915 $ 109.88 10/22/2014 65515 OTHER IMPROVEMENTSVISION FEST SUPPLIES.December 8, 2014Page 24 of 3069 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PUBLIC WORKS/ADMIN OFFICE DEPOT #510 $ 102.40 10/23/2014 65515 OTHER IMPROVEMENTS OFFICE DEPOT SUPPLIES FOR FOUNTAIN SQU. VISIONING.PUBLIC WORKS/ADMIN TARGET 00009274 $ 90.29 10/23/2014 65515 OTHER IMPROVEMENTS VISION FEST SUPPLIES.PUBLIC WORKS/ADMIN DOLRTREE 673 00006734 $ 24.00 10/24/2014 65515 OTHER IMPROVEMENTSDOLLAR TREE PURCHASES FOR FOUNTAIN SQUARE VISION FEST.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 23.97 10/24/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE SUPPLIES.PUBLIC WORKS/ADMINBARNES & NOBLE #2236 $ 21.78 10/27/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE FESTIVITIES SUPPLIES.PUBLIC WORKS/ADMINMT EVEREST RESTAURANT $ 38.89 10/27/2014 62295 TRAINING & TRAVELLUNCH MEETING.PUBLIC WORKS/ADMINBAT 17 $ 31.89 10/27/2014 62295 TRAINING & TRAVELLUNCH MEETING.PUBLIC WORKS/ADMINCITY OF EVANSTON-SH $ 8.00 10/27/2014 65515 OTHER IMPROVEMENTSPARKING FOR MEETING.PUBLIC WORKS/ADMINPARTY CITY $ 54.52 10/27/2014 65515 OTHER IMPROVEMENTSSUPPLIES FOR FOUNTAIN SQ. ACTIVITIES.PUBLIC WORKS/ADMINCVS/PHARMACY #03901 $ 4.36 10/27/2014 65515 OTHER IMPROVEMENTSVISION FEST SUPPLIES.PUBLIC WORKS/ADMINCVS/PHARMACY #03901 $ 36.98 10/28/2014 65515 OTHER IMPROVEMENTSFOUNTAIN SQUARE SUPPLIES.PUBLIC WORKS/ADMINCITY OF EVANSTON-SH $ 2.00 10/28/2014 65515 OTHER IMPROVEMENTSPARKING FOR FOUNTAIN SQUARE FESTIVITIES.PUBLIC WORKS/ADMINSQ EVANSTON CHICKEN S $ 234.62 10/29/2014 65125 OTHER COMMODITIESLUNCH FOR SAFETY TRAINING MEETING.PUBLIC WORKS/ADMINCITY OF EVANSTON-SH $ 3.00 10/29/2014 62295 TRAINING & TRAVELPARKING FOR MEETING.PUBLIC WORKS/ADMINOFFICE DEPOT #510 $ 34.58 10/30/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALOFFICE SUPPLIES AND EQUIPMENT.PUBLIC WORKS/ADMINWALGREENS #1033 $ 54.61 10/30/2014 65125 OTHER COMMODITIESSUPPLIES FOR SAFETY TRAINING.PUBLIC WORKS/ADMINCHILI'S #409 $ 406.91 10/31/2014 65125 OTHER COMMODITIESLUNCH FOR SAFETY TRAINING.PUBLIC WORKS/ADMINDIXIE KITCHEN & BAIT S $ 100.00 10/31/2014 65125 OTHER COMMODITIESLUNCH FOR SAFETY TRAINING.PUBLIC WORKS/ADMINMURRAY AND TRETTEL, IN $ 2,100.00 10/31/2014 65515 OTHER IMPROVEMENTSMURRAY & TRETTEL WINTER STORM WARNING SERVICE.PUBLIC WORKS/ADMINCITY OF EVANSTON $ 6.00 10/31/2014 62295 TRAINING & TRAVELPARKING FOR MEETING.PUBLIC WORKS/FACWW GRAINGER $ 1,150.00 10/02/2014 65090 SAFETY EQUIPMENTCONFINED SPACE SAFETY WINCH.PUBLIC WORKS/FACRESUE TECH 1 $ 699.90 10/06/2014 65090 SAFETY EQUIPMENTCONFINED SPACE SAFETY EQUIPMENT.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 1,352.95 10/13/2014 65050 BUILDING MAINTENANCE MATERIALBAMBOO FLOORING STOCK FOR CIVIC CENTER.PUBLIC WORKS/FACTHE HOME DEPOT #1987 $ 998.15 10/13/2014 65090 SAFETY EQUIPMENTBAMBOO FLOORING STOCK FOR CIVIC CENTER.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ (352.50) 10/13/2014 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALS CREDIT.PUBLIC WORKS/FACSCHOOL OUTFITTERS $ 227.61 10/13/2014 65625 FURNITURES AND FIXTURESCIVIC CENTER COUNCIL CHAMBERS NEW PODIUM.PUBLIC WORKS/FACTHE HOME DEPOT #1987 $ (80.31) 10/13/2014 65050 BUILDING MAINTENANCE MATERIALREFUND FOR CHARGE.PUBLIC WORKS/FACOFFICE MAX $ 17.41 10/16/2014 65515 OTHER IMPROVEMENTSINDEX CARD HOLDERS AND PENS FOR FOUNTAIN SQUARE FESTIVITIES.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 359.70 10/17/2014 65515 OTHER IMPROVEMENTSLIGHTING FOR FOUNTAIN SQUARE.PUBLIC WORKS/FACILSTATE FIRE MARSHAL B $ 204.70 10/29/2014 65050 BUILDING MAINTENANCE MATERIALBOILER INSPECTION MATERIALS.PUBLIC WORKS/FACTHE HOME DEPOT 1902 $ 572.22 10/30/2014 65050 BUILDING MAINTENANCE MATERIALALDERMANIC LIBRARY COUNTERTOP WORK.December 8, 2014Page 25 of 3070 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PUBLIC WORKS/FLEET AMAZON.COM $ 109.50 10/03/2014 65085 MINOR EQUIP & TOOLSW24 GRINDERPUBLIC WORKS/FLEETAMAZON.COM $ 209.00 10/03/2014 65085 MINOR EQUIP & TOOLSW8 GRINDERPUBLIC WORKS/FLEETWW GRAINGER $ 61.02 10/06/2014 65060 MATERIALS TO MAINTAIN AUTOSMASTER LINKPUBLIC WORKS/FLEETULINE SHIP SUPPLIES $ 224.82 10/06/2014 65085 MINOR EQUIP & TOOLSPAIL DOLLIES (3)PUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 2.20 10/07/2014 65060 MATERIALS TO MAINTAIN AUTOSNUTPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 225.62 10/08/2014 65060 MATERIALS TO MAINTAIN AUTOSPIPE BUSHINGS, WISK BROOMSPUBLIC WORKS/FLEETCUMMINS NPOWER LLC $ 465.00 10/10/2014 65060 MATERIALS TO MAINTAIN AUTOSCUMMINS SOFTWARE UPDATEPUBLIC WORKS/FLEETCABLE TIES PLUS IN $ 33.33 10/10/2014 65060 MATERIALS TO MAINTAIN AUTOSZIP TIESPUBLIC WORKS/FLEETAMAZON.COM $ 142.00 10/13/2014 65085 MINOR EQUIP & TOOLSFOUR IN ONE PULLER SETPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 13.60 10/17/2014 65060 MATERIALS TO MAINTAIN AUTOSMATERIALS TO MAINTAIN AUTOS.PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 146.47 10/17/2014 65085 MINOR EQUIP & TOOLSPARTS FOR FLEET MAINTENANCE.PUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 51.73 10/24/2014 65060 MATERIALS TO MAINTAIN AUTOSEXPANSION FOAM 603/604PUBLIC WORKS/FLEETKM INTERNATIONAL $ 32.98 10/24/2014 65060 MATERIALS TO MAINTAIN AUTOSTEMP DIAL #630PUBLIC WORKS/FLEETIPASS AUTOREPLENISH #5 $ 40.00 10/27/2014 65060 MATERIALS TO MAINTAIN AUTOSAUTOMATION BALANCE REPLENISHMENT FOR TOLLWAY PUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 737.00 10/31/2014 65060 MATERIALS TO MAINTAIN AUTOSNUTS/BOLTS, CRIMPSPUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 490.50 10/01/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ASPHALT FOR STREETS.PUBLIC WORKS/ST&SANITATIONEPCO PAINT STORE 1252 $ 0.79 10/01/2014 65625 FURNITURES AND FIXTURESPAINT SUPPLIES FOR PEPPUBLIC WORKS/ST&SANITATIONEPCO PAINT STORE 1252 $ 63.75 10/01/2014 65625 FURNITURES AND FIXTURESPAINT SUPPLIES FOR PEP.PUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 588.60 10/02/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ASPHALT FOR STREETS.PUBLIC WORKS/ST&SANITATIONREHRIG PACIFIC COMPANY $ 1,419.38 10/03/2014 65625 FURNITURES AND FIXTURES3 YARD DUMPSTERS.PUBLIC WORKS/ST&SANITATIONREHRIG PACIFIC COMPANY $ 1,419.38 10/03/2014 65625 FURNITURES AND FIXTURES3 YARD DUMPSTERS.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 107.52 10/03/2014 65085 MINOR EQUIP & TOOLSWASP SPRAY AND GARBAGE BAGS FOR RECYCLING AND GARBAGE TRUCKS.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 878.89 10/06/2014 65085 MINOR EQUIP & TOOLSROTARY HAMMER DRILL FOR SIGN DEPT. PERSONNELPUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 142.01 10/06/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STREET DEPT. POSTING MATERIALS FOR PARKING.PUBLIC WORKS/ST&SANITATIONCONSERV FS INC $ 358.00 10/06/2014 62199 PRK MAINTENANCE & FURNITUR REPLACE TURFACE (DRY-OUT) FOR INFIELDS.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 192.46 10/08/2014 65090 SAFETY EQUIPMENTLUMBER AND SAFETY SUPPLIES.PUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 392.40 10/09/2014 65005 LANDSCAPE MATERIALSSTREET DEPT. SAND MIX USED FOR CIVIC CTR. LOT.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 52.96 10/10/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ATHLETIC FIELDS IRRIGATION PARTS.PUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 392.40 10/10/2014 65005 LANDSCAPE MATERIALSSAND MIX FOR USE IN LOT.PUBLIC WORKS/ST&SANITATIONILLINOIS ARBORIST ASSN $ 260.00 10/13/2014 62295 TRAINING & TRAVELCONFERENCE REGISTRATION FOR C. GUYNN.PUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 10.00 10/13/2014 65085 MINOR EQUIP & TOOLSDRILL BIT TOOLS AND SUPPLIES.December 8, 2014Page 26 of 3071 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014PUBLIC WORKS/ST&SANITATION CITY WELDING SALES AND $ 353.50 10/15/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PROPANE FOR HOT BOXES.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 290.39 10/16/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SMALL TOOLS AND BOLTS.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 153.66 10/22/2014 65085 MINOR EQUIP & TOOLS PAD LOCKS/CHAIN FOR GARBAGE TRUCK.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 155.04 10/22/2014 65085 MINOR EQUIP & TOOLS PAD LOCKS/CHAIN FOR GARBAGE.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 118.33 10/23/2014 65085 MINOR EQUIP & TOOLS PAD LOCKS AND CHAIN FOR GARBAGE TRUCK.PUBLIC WORKS/ST&SANITATION THE HOME DEPOT 1902 $ 442.37 10/23/2014 65085 MINOR EQUIP & TOOLS PAD LOCKS/CHAIN FOR GARBAGE TRUCK.PUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 12.46 10/24/2014 65515 OTHER IMPROVEMENTS FOUNTAIN SQUARE FESTIVITIES SUPPLIES.PUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 7.66 10/24/2014 65515 OTHER IMPROVEMENTS FOUNTAIN SQUARE PROJECT AND FESTIVITIES SUPPLIES.PUBLIC WORKS/ST&SANITATION LEMOI ACE HARDWARE $ 8.08 10/24/2014 65515 OTHER IMPROVEMENTS FOUNTAIN SQUARE PROJECT SUPPLIES.PUBLIC WORKS/ST&SANITATION MONROE TRUCK EQUIP $ 605.25 10/24/2014 65085 MINOR EQUIP & TOOLS PAVEMENT TEMP READOUT.PUBLIC WORKS/ST&SANITATION AMERICAN PUBLIC WORKS $ 80.00 10/24/2014 62295 TRAINING & TRAVEL SNOW SEMINAR.PUBLIC WORKS/ST&SANITATION GIGIO S $ 50.13 10/28/2014 65515 OTHER IMPROVEMENTSLUNCH FOR FOUNTAIN SQUARE PROJECT.PUBLIC WORKS/TRANSSTARBUCKS #00243 EVANS $ 1.80 10/02/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALACCIDENTAL CHARGE.PUBLIC WORKS/TRANSSTARBUCKS #00243 EVANS $ (1.80) 10/02/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDIT REFUND.PUBLIC WORKS/TRANSTHE HOME DEPOT 1902 $ 78.86 10/02/2014 65085 MINOR EQUIP & TOOLSPROPANE TORCH AND GLOVES.PUBLIC WORKS/TRANSTHE HOME DEPOT 1902 $ 69.70 10/03/2014 65095 OFFICE SUPPLIESSTAKES BUNDLE FOR REPAIRS.PUBLIC WORKS/TRANSPURE ELECTRIC $ 99.00 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BULBS.PUBLIC WORKS/TRANSOFFICE DEPOT #510 $ 4.00 10/13/2014 65095 OFFICE SUPPLIESWRITING MATERIALS.PUBLIC WORKS/TRANSPURE ELECTRIC $ 250.00 10/16/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BULBS.PUBLIC WORKS/TRANSNOYES CAFE INC $ 38.90 10/21/2014 62295 TRAINING & TRAVELSENIOR ENGINEER CANDIDATE LUNCH INTERVIEWPUBLIC WORKS/TRANSPURE ELECTRIC $ 76.10 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BULBS AND FUSES.PUBLIC WORKS/TRANSLEMOI ACE HARDWARE $ 61.62 10/24/2014 65085 MINOR EQUIP & TOOLSHOLE SAW AND ARBOR.PUBLIC WORKS/TRANSPURE ELECTRIC $ 499.00 10/24/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BULBS AND FUSES.PUBLIC WORKS/TRANSTRAFFIC CONTROL AND PR $ 697.00 10/31/2014 65115 TRAFFIC CONTROL SUPPLIESSTOP SIGN FACES AND FOLDING SCHOOL HOURS SIGNS.UTILITIES/ADMINPARKINGMETER4 87724279 $ 8.00 10/01/2014 62295 TRAINING & TRAVELPARKING FOR CONFERENCE WITH LISA BONNETT.UTILITIES/ADMINMETRA DAVIS ST EVANSTO $ 8.50 10/01/2014 62295 TRAINING & TRAVELTRAIN FARE FOR CMAP RESILIENT CHICAGO WORKSHOP IN DOWNTOWN CHICAGO.UTILITIES/ADMINCITY OF EVANSTON-SH $ 8.00 10/02/2014 62295 TRAINING & TRAVELPARKED CAR TO BOARD METRA TRAIN FOR THE CMAP RESILIENT CHICAGO WORKSHOP.UTILITIES/ADMINPANERA BREAD #600645 $ 182.99 10/03/2014 62295 TRAINING & TRAVELLUNCH FOR THE MANAGER'S MEETING AT THE WATER TREATMENT PLANT.UTILITIES/ADMINOFFICESIGNCOMPANYCOM $ 351.95 10/08/2014 62210 PRINTINGCONFERENCE CALL IN PROGRESS DOOR SIGNS.UTILITIES/ADMINPANINO'S PIZZERIA OR $ 77.20 10/13/2014 62295 TRAINING & TRAVELLUNCH FOR STAFF WORKING THE PUBLIC TOURS OF THE WATER TREATMENT PLANT.UTILITIES/ADMINUNITED 01675003388656 $ 356.20 10/15/2014 62295 TRAINING & TRAVELAIR FARE FOR THE MANAGEMENT ANALYST TO ATTEND THE AWWA UTILITY MANAGEMENT CONFERENCE IN AUSTIN, TEXAS ON 2/15/15-2/18/15.December 8, 2014Page 27 of 3072 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014UTILITIES/ADMIN DELTA 00682539301931 $ 25.00 10/27/2014 62295 TRAINING & TRAVELEXCESS BAGGAGE FEE FOR FLIGHT TO ATLANTA, GA.UTILITIES/ADMINAMERICAN TAXI DISPATCH $ 29.00 10/27/2014 62295 TRAINING & TRAVELRIDE TO THE AIRPORT FOR THE AWWA WATER INFRASTRUCTURE CONFERENCE IN ATLANTA, GA.UTILITIES/ADMINAMERICAN WATERWORKS $ 150.00 10/30/2014 62295 TRAINING & TRAVELAWWA UTILITY MANAGEMENT CONFERENCE REGISTRATION FOR THE MANAGEMENT ANALYST.UTILITIES/ADMINDELTA 00682531818872 $ 25.00 10/30/2014 62295 TRAINING & TRAVELEXCESS BAGGAGE FEE FOR RETURN FLIGHT FROM ATLANTA, GA.UTILITIES/ADMINMARRIOTT 33790 ATL MAR $ 392.08 10/31/2014 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR THE AWWA WATER INFRASTRUCTURE CONFERENCE IN ATLANTA, GA. 10/27/14-10/29/14UTILITIES/DISTDETROIT IND MARED IND $ 1,013.03 10/01/2014 62245 OTHER EQ MAINTGAS SAW BLADES.UTILITIES/DISTAMAZON.COM $ 54.00 10/06/2014 65040 JANITORIAL SUPPLIESFLOOR SOAP.UTILITIES/DISTFULLIFE SAFETY $ 1,111.50 10/06/2014 65020 CLOTHINGINSULATED BIBS FOR THE DISTRIBUTION DIVISION.UTILITIES/DISTFULLIFE SAFETY $ 1,111.50 10/06/2014 65020 CLOTHINGINSULATED BIBS FOR THE SEWER DIVISION.UTILITIES/DISTMID AMERCIAN WATER $ 230.10 10/10/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 6" TRANSITION CAPS.UTILITIES/DISTFULLIFE SAFETY $ 665.96 10/13/2014 65090 SAFETY EQUIPMENTSAFETY VESTS.UTILITIES/DISTWW GRAINGER $ 236.42 10/15/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES: TRASH CAN LINERS, LIQUID HAND SOAP, AND AIR FRESHENER.UTILITIES/DISTZIEBELL WATER SERVI $ 649.93 10/23/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRASS FITTINGS.UTILITIES/DISTBUY THE YARD $ 290.00 10/27/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.UTILITIES/DISTMID AMERCIAN WATER $ 380.00 10/30/2014 65080 MERCHANDISE FOR RESALE12"X1.5" TAPPING SADDLES.UTILITIES/DISTAMAZON.COM $ (54.00) 10/30/2014 65040 JANITORIAL SUPPLIESCREDIT FOR RETURNED FLOOR SOAP.UTILITIES/DISTHD SUPPLY WATERWORKS 4 $ 627.00 10/31/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.UTILITIES/FILTRATIONAMAZON.COM $ 167.23 10/01/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALNETGEAR SWITCH FOR THE SECURITY CAMERAS.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 74.78 10/01/2014 65075 MEDICAL & LAB SUPPLIESETHANOL FOR MEMBRANE FILTER FLAMING.UTILITIES/FILTRATIONUSA BLUE BOOK $ 48.04 10/02/2014 65075 MEDICAL & LAB SUPPLIESPHOSPHATE BUFFER AND MAGNESIUM SULFATE FOR BOD ANALYSIS.UTILITIES/FILTRATIONNALCO CROSSBOW WATER $ 257.02 10/03/2014 65075 MEDICAL & LAB SUPPLIESDL TANKS AND FILTERS (JULY).UTILITIES/FILTRATIONUSA BLUE BOOK $ 74.24 10/03/2014 65075 MEDICAL & LAB SUPPLIESFLUORIDE FILL SOLUTION FOR FLUORIDE ANALYSIS.UTILITIES/FILTRATIONTFS FISHER SCI ATL $ 1,040.10 10/03/2014 65075 MEDICAL & LAB SUPPLIESMENDO AGAR, THERMOMETER.UTILITIES/FILTRATIONAMERICAN WATER WORKS A $ 58.00 10/06/2014 62295 TRAINING & TRAVELAWWA ANNUAL REGULATORY UPDATE SEMINAR.UTILITIES/FILTRATIONEVANSTON BLUE PRINT $ 7.00 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY POSTER LAMINATION.UTILITIES/FILTRATIONVWR INTERNATIONAL INC $ 512.30 10/06/2014 65075 MEDICAL & LAB SUPPLIESBIOBALL E. COLI CONTROLS FOR QC.UTILITIES/FILTRATIONNALCO CROSSBOW WATER $ 257.02 10/06/2014 65075 MEDICAL & LAB SUPPLIESDL TANKS AND FILTERS (SEPT.).UTILITIES/FILTRATIONWW GRAINGER $ 149.25 10/08/2014 65040 JANITORIAL SUPPLIESBATHROOM SUPPLIES.UTILITIES/FILTRATION1000BULBS.COM $ 116.14 10/08/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT BULBS.UTILITIES/FILTRATIONSOUTHSIDE CONTROL $ 107.27 10/08/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTEAM SYSTEM PARTS.UTILITIES/FILTRATIONALLIED ELECTRONICS INC $ 101.30 10/09/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL SUPPLIES FOR THE STOCKROOM SPARES.December 8, 2014Page 28 of 3073 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014UTILITIES/FILTRATION THE HOME DEPOT 1902 $ 72.30 10/09/2014 65005 LANDSCAPE MATERIALSTULIP BULBS TO REPLACE LANDSCAPING IN FRONT OF THE WATER TREATMENT PLANT.UTILITIES/FILTRATIONCHEAPER THAN DIRT $ 124.68 10/10/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLASHLIGHTS FOR BASIN CLEANING.UTILITIES/FILTRATIONWW GRAINGER $ 79.89 10/15/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN CLEANING HOSE REPAIR SUPPLIES.UTILITIES/FILTRATIONALLIED ELECTRONICS INC $ 129.25 10/15/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL SUPPLIES FOR THE 4" MAGE METER.UTILITIES/FILTRATIONAAA LOCK AND KEY $ 39.00 10/16/2014 65050 BUILDING MAINTENANCE MATERIALDUPLICATE KEYS.UTILITIES/FILTRATIONBOLT DEPOT INC. $ 92.97 10/17/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN REPAIR HARDWARE.UTILITIES/FILTRATIONMCMASTER-CARR $ 35.18 10/17/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN CLEANING HOSE REPAIR SUPPLIES.UTILITIES/FILTRATIONTULSACHAIN.COM, LLC $ 95.10 10/17/2014 65090 SAFETY EQUIPMENTFALL RESTRAINT CHAIN FOR GARAGE #6.UTILITIES/FILTRATIONUSA BLUE BOOK $ 114.55 10/17/2014 65075 MEDICAL & LAB SUPPLIESEDTA AND SULFURIC ACID FOR ALKALINITY & HARDNESS.UTILITIES/FILTRATIONMCMASTER-CARR $ 130.60 10/20/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN REPAIR HARDWARE.UTILITIES/FILTRATIONTEST EQUIPMENT DEPOT $ 198.00 10/20/2014 65085 MINOR EQUIP & TOOLSEQUIPMENT TEST GAUGE.UTILITIES/FILTRATIONWW GRAINGER $ 71.38 10/20/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLASHLIGHT BATTERIES.UTILITIES/FILTRATIONFULLIFE SAFETY $ 77.00 10/20/2014 65090 SAFETY EQUIPMENTGAS DETECTOR CALIBRATION.UTILITIES/FILTRATIONAAA LOCK AND KEY $ 14.70 10/22/2014 65050 BUILDING MAINTENANCE MATERIALDUPLICATE KEYS.UTILITIES/FILTRATIONITI $ 113.28 10/22/2014 65090 SAFETY EQUIPMENTFALL RESTRAINT EQUIPMENT.UTILITIES/FILTRATIONAMAZON.COM $ 64.28 10/22/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPORTABLE HEATER.UTILITIES/FILTRATIONLEMOI ACE HARDWARE $ 7.16 10/22/2014 65075 MEDICAL & LAB SUPPLIESDISTILLED WATER FOR FECAL WATER BATH.UTILITIES/FILTRATIONFIRE HOSE DIRECT $ 106.67 10/23/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN CLEANING HARDWARE.UTILITIES/FILTRATIONTULSACHAIN.COM, LLC $ 31.34 10/23/2014 65090 SAFETY EQUIPMENTFALL RESTRAINT SUPPLIES.UTILITIES/FILTRATIONHACH COMPANY $ 77.79 10/23/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSLUDGE SAMPLER STAND.UTILITIES/FILTRATION1000BULBS.COM $ 147.77 10/24/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT BULBS.UTILITIES/FILTRATIONGEMPLER 1020344947 $ 142.75 10/24/2014 65090 SAFETY EQUIPMENTSAFETY STEEL TOE WADERS.UTILITIES/FILTRATIONCINTAS 60A SAP $ 49.66 10/29/2014 65075 MEDICAL & LAB SUPPLIESFIRST AID CABINET SERVICE.UTILITIES/FILTRATIONPAYPAL MACTEKCORPO $ 466.95 10/30/2014 65085 MINOR EQUIP & TOOLSTRANSMITTER CALIBRATOR MODEM.UTILITIES/FILTRATIONNALCO CROSSBOW WATER $ 257.02 10/30/2014 65075 MEDICAL & LAB SUPPLIESDL TANKS AND FILTERS (OCT.).UTILITIES/PUMPINGWW GRAINGER $ 196.70 10/01/2014 65515 OTHER IMPROVEMENTSCHAIN LINKS FOR HEATER HOLD DOWNS.UTILITIES/PUMPINGMSC $ 347.82 10/01/2014 65035 PETROLEUM PRODUCTSNEW AIR LINE HOSES.UTILITIES/PUMPINGWW GRAINGER $ 99.41 10/01/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS, AND GAUGE.UTILITIES/PUMPINGWW GRAINGER $ 490.73 10/02/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMISCELLANEOUS SUPPLIES FOR THE PUMPING STATION.UTILITIES/PUMPINGWW GRAINGER $ 243.46 10/02/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMISCELLANEOUS SUPPLIES FOR THE PUMPING STATION.UTILITIES/PUMPING1000BULBS.COM $ 167.17 10/03/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBALLASTS FOR THE SERVICE BUILDING LIGHTS.December 8, 2014Page 29 of 3074 of 516 Bank of America Credit Card Statement for the Period ending October 31, 2014UTILITIES/PUMPING GFS MKTPLC #1915 $ 64.17 10/03/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VINEGAR FOR THE CHLORINE ANALYZERS.UTILITIES/PUMPING WW GRAINGER $ 25.20 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 3/4" COUPLERS.UTILITIES/PUMPING WW GRAINGER $ 302.48 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISCELLANEOUS SUPPLIES FOR THE PUMPING STATION.UTILITIES/PUMPING WW GRAINGER $ 47.52 10/06/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT KEY TAGS.UTILITIES/PUMPING AUTOMATIONDIRECT.COM $ 244.00 10/07/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALA/C CIRCUIT BREAKER FOR THE SERVICE BUILDING.UTILITIES/PUMPINGAMERICAN WATER WORKS A $ 42.00 10/09/2014 62295 TRAINING & TRAVELA DETAILED LOOK AT TELEMETRY SEMINAR - FOR THE WATER PLANT OPERATOR.UTILITIES/PUMPINGRYAN HERCO - MOTO $ 282.91 10/20/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHLORINE INJECTOR FOR THE 48" HIGH LIFT FEEDER.UTILITIES/PUMPINGWW GRAINGER $ 396.90 10/24/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTIME CLOCK.UTILITIES/PUMPINGHENRICHSENS FIRE AND S $ 172.95 10/28/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALANNUAL FIRE EXTINGUISHERS CHECKS.UTILITIES/PUMPINGSAFETY KLEEN SYSTEMS B $ 1,040.00 10/28/2014 65035 PETROLEUM PRODUCTSANTI-FREEZE AND SOLVENT DISPOSAL.UTILITIES/PUMPINGWW GRAINGER $ 131.30 10/31/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAA AND 9-VOLT BATTERIES.UTILITIES/PUMPINGPATTEN $ 709.47 10/31/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALNEW BATTERIES FOR #5 LOW LIFT.UTILITIES/PUMPINGGFS MKTPLC #1915 $ 161.90 10/31/2014 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVINEGAR FOR THE CHLORINE ANALYZERS.UTILITIES/SEWERU TECH ENVIRONMENTAL M $ (334.55) 10/01/2014 62245 OTHER EQ MAINTCREDIT FOR INCORRECT VACTOR TUBES.UTILITIES/SEWERU TECH ENVIRONMENTAL M $ (269.75) 10/01/2014 62245 OTHER EQ MAINTCREDIT FOR INCORRECT VACTOR TUBES.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 94.72 10/13/2014 65090 SAFETY EQUIPMENTSAFETY GLOVES.UTILITIES/SEWERKINGSCOTE CHEMICALS, I $ 344.00 10/13/2014 65015 CHEMICALSSEWER DYE.UTILITIES/SEWERSAF-T-GARD INTERNATION $ 147.68 10/14/2014 65090 SAFETY EQUIPMENTWINTER GLOVES.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 272.70 10/16/2014 65090 SAFETY EQUIPMENTWINTER GLOVES.UTILITIES/SEWERVOLLMAR CLAY PRODUCTS $ 275.00 10/21/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 60" FLAT TOP.UTILITIES/SEWERU TECH ENVIRONMENTAL M $ 330.95 10/22/2014 62245 OTHER EQ MAINT8" VACTOR TUBES.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 159.97 10/23/2014 65020 CLOTHINGDISPOSABLE RESPIRATORS.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 16.77 10/23/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PAINT.UTILITIES/SEWERSUPER CASUALS $ 399.80 10/23/2014 65090 SAFETY EQUIPMENTWINTER FACE MASKS.UTILITIES/SEWERVOLLMAR CLAY PRODUCTS $ 150.00 10/24/2014 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 48" FLAT TOP.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 222.94 10/28/2014 62245 OTHER EQ MAINTBARRICADE BATTERIES.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 96.97 10/30/2014 65090 SAFETY EQUIPMENTFACE MASKS.OCTOBER STATEMENT TOTAL $ 142,832.15 December 8, 2014Page 30 of 3075 of 516 For City Council meeting of December 8, 2014 Item A3.1 Business of the City by Motion: Civic Center Parking Lot Contract Award For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., City Engineer Subject: Civic Center Sustainable Parking Lot Reconstruction Date: November 24, 2014 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a contract in response to Bid 14-60, awarding the Civic Center Sustainable Parking Lot reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg, IL 60193) in the amount of $1,400,000. This item was held in committee on November 24, 2014. Funding Source: MWRD Grant Fund $750,000 Parking Fund * $650,000 Total $1,400,000 *The budget allocation from the Parking Fund for this project is $500,000 for FY2015. Staff will monitor all Parking Fund projects to remain within the budget for 2015. Summary: The City of Evanston received grant from Metropolitan Water Reclamation District (MWRD) to reconstruct the Civic Center Parking lot as a sustainable parking lot. The MWRD awarded a grant of $750,000 to reconstruct the parking lot in September this year. City staff completed the construction plans for the proposed parking lot improvements and the project was let in September this after the City Council approved Inter Governmental Agreement. The proposed improvements include porous concrete sidewalk, porous asphalt parking area and paver block parking stalls. The drive lane though the parking lot will be regular asphalt paving. As part of this parking lot rehabilitation project, a new parking lot is proposed south of the Civic Center building. This proposed parking lot addition will be an asphalt parking lot to reduce the total construction cost. Memorandum 76 of 516 The bid documents were prepared by the City staff and were sent to potential bidders. The construction contract was advertised in September in Chicago Tribune, the State Contractors Bulletin and on the Demand Star. The bids were opened on October 21, 2014. Bids were submitted by Chicagoland Paving Contractors (Lake Zurich, IL), A. Lamp Concrete Contractors, Inc. (Schaumberg, IL), Elenar Construction (Chicago, IL), Landmark (Huntley, IL), Berger Excavating Contractor (Wauconda, IL), and Kovilic Construction (Franklin park, IL). The bid results are correct and in order. A copy of the bid tabulation is enclosed. CONTRACTOR BID PRICE Chicagoland Paving $1,499,900.00 A. Lamp Concrete Contractors $1,582,329.00 Elenar Construction $1,723,693.75 Landmark $1,857,744.35 Berger Excavating Contractor $1,883,528.75 Kovilic Construction $2,129,174.00 The engineer’s estimate for this project is $1,382,677. The low bid contractor Chicagoland is not in compliance with MWEBE & LEP requirements of the project. The second low bidder A. Lamp Concrete Contractors Inc., whose bid is 5.5% higher, is in compliance with the M/W/EBE and LEP goals of the City. A. Lamp Concrete Contractors Inc., meets the M/W/EBE goal by subcontracting 26% of the total contract price with, Ozinga Ready Mix, Alas Trucking, and Markings Specialist. The M/W/EBE schedule and supporting documentation have been reviewed and approved by the City Manager’s office. A. Lamp Concrete Contractors has also indicated the Local employment usage in the bid documents. As part of the 2014 Street Improvement Project A. Lamp Concrete installed sustainable porous concrete parking lane on Oak Avenue and Ingleside Place. A. Lamp Concrete Contractors Inc. has worked for the City on similar projects on time and within budget. Based on A. Lamp Concrete Contractor performance on 2014 projects A. Lamp can perform majority of the work specified in the contract as a general contractor without using many sub-contractors which is essential for project coordination and quality control. A. Lamp Concrete Contractor also complied with Local Employment Program. Attachments: Bid Tab Location Map M/W/EBE Memo Page 2 of 2 77 of 516 Average Unit PriceUNITUNITUNITUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICE1Temporary FenceFoot5,972$1.00$5,972.00$1.75$10,451.00$2.00$11,944.00$10.00$59,720.00$3.50$20,902.00$5.25$31,353.00$10.00$59,720.00$5.422Tree Trunk ProtectionEach28$110.00$3,080.00$100.00$2,800.00$25.00$700.00$500.00$14,000.00$121.75$3,409.00$300.00$8,400.00$250.00$7,000.00$216.133Tree RemovalEach8$800.00$6,400.00$500.00$4,000.00$700.00$5,600.00$2,000.00$16,000.00$230.00$1,840.00$230.00$1,840.00$750.00$6,000.00$735.004Earth Saw Cuts of Tree Roots (Root Prunning)Foot766$3.00$2,298.00$5.00$3,830.00$5.00$3,830.00$11.00$8,426.00$8.00$6,128.00$8.00$6,128.00$10.00$7,660.00$7.835Temporary Sidewalk RampEach10$200.00$2,000.00$150.00$1,500.00$250.00$2,500.00$505.00$5,050.00$440.43$4,404.30$795.00$7,950.00$500.00$5,000.00$440.076Earth Excavation - Parking AreasCu. Yd.3,550$25.00$88,750.00$40.00$142,000.00$30.00$106,500.00$35.00$124,250.00$63.75$226,312.50$49.00$173,950.00$65.00$230,750.00$47.137Earth Excavation - Bio swales and Rain gardensCu. Yd.2,355$30.00$70,650.00$40.00$94,200.00$30.00$70,650.00$35.00$82,425.00$63.75$150,131.25$52.00$122,460.00$65.00$153,075.00$47.638Earth Excavation - Porous concrete sidewalkCu. Yd.85$30.00$2,550.00$50.00$4,250.00$40.00$3,400.00$35.00$2,975.00$71.95$6,115.75$65.00$5,525.00$65.00$5,525.00$54.499Thermoplastic Pavement Marking Line-Letters and SymbolsSq.Ft.80$4.95$396.00$5.60$448.00$15.00$1,200.00$12.00$960.00$12.50$1,000.00$12.50$1,000.00$50.00$4,000.00$17.9310Thermoplastic Pavement Marking Line-4”Foot4,815$0.75$3,611.25$0.80$3,852.00$4.00$19,260.00$0.80$3,852.00$3.30$15,889.50$3.30$15,889.50$4.00$19,260.00$2.7011Epoxy Pavement Marking Line-4”Foot1,000$0.75$750.00$7.50$7,500.00$6.00$6,000.00$5.50$5,500.00$5.00$5,000.00$5.00$5,000.00$2.00$2,000.00$5.1712Thermoplastic Pavement Marking Line-6”Foot150$0.75$112.50$1.75$262.50$8.00$1,200.00$6.40$960.00$6.00$900.00$6.00$900.00$6.00$900.00$5.6913Thermoplastic Pavement Marking Line-24"Foot40$3.00$120.00$5.60$224.00$15.00$600.00$24.00$960.00$12.00$480.00$12.00$480.00$20.00$800.00$14.7714Preformed International Symbol of AccessibilityEach8$400.00$3,200.00$1,100.00$8,800.00$700.00$5,600.00$250.00$2,000.00$672.00$5,376.00$672.00$5,376.00$300.00$2,400.00$615.6715Furnishing and Placing Topsoil, 3”Sq.Yd.7,000$5.00$35,000.00$5.75$40,250.00$2.00$14,000.00$8.00$56,000.00$4.30$30,100.00$5.00$35,000.00$5.00$35,000.00$5.0116Sodding, Salt TolerantSq.Yd.586$8.00$4,688.00$10.00$5,860.00$10.00$5,860.00$12.00$7,032.00$8.50$4,981.00$9.00$5,274.00$10.00$5,860.00$9.9217Landscape Planting (By Others)Lump Sum1$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.0018Aggregate Base Course, Type B, 4”Sq.Yd.241$9.00$2,169.00$5.00$1,205.00$8.00$1,928.00$12.00$2,892.00$10.80$2,602.80$12.50$3,012.50$10.00$2,410.00$9.7219Class D Patches, asphalt, 7"Sq.Yd.1,100$100.00$110,000.00$59.00$64,900.00$35.00$38,500.00$88.00$96,800.00$83.90$92,290.00$94.00$103,400.00$115.00$126,500.00$79.1520Bituminous Material (Prime Coat)Gal.1,100$1.00$1,100.00$5.00$5,500.00$3.00$3,300.00$2.75$3,025.00$8.50$9,350.00$8.50$9,350.00$8.00$8,800.00$5.9621Mixture for Cracks, Joints and FlangewaysTon15$575.00$8,625.00$500.00$7,500.00$250.00$3,750.00$100.00$1,500.00$800.00$12,000.00$800.00$12,000.00$700.00$10,500.00$525.0022Leveling Binder, (Machine Method) N50 (IL 9.5mm)Ton231$80.00$18,480.00$95.00$21,945.00$115.00$26,565.00$143.00$33,033.00$204.00$47,124.00$204.00$47,124.00$130.00$30,030.00$148.5023Hot-Mix Asphalt Surface Course, Mix"D", N50 (IL 9.5mm)Ton347$90.00$31,230.00$95.00$32,965.00$115.00$39,905.00$155.00$53,785.00$154.00$53,438.00$154.00$53,438.00$130.00$45,110.00$133.8324Incidental Hot-mix Asphalt SurfacingTon60$200.00$12,000.00$100.00$6,000.00$225.00$13,500.00$155.00$9,300.00$253.00$15,180.00$253.00$15,180.00$315.00$18,900.00$216.8325Porous Asphalt Surface CourseTon660$110.00$72,600.00$150.00$99,000.00$225.00$148,500.00$7.00$240,163.00$146.00$96,360.00$146.00$96,360.00$200.00$132,000.00$145.6726PCC Sidewalk, 5”Sq.Ft.1,135$5.50$6,242.50$7.50$8,512.50$7.00$7,945.00$8.00$9,080.00$5.95$6,753.25$7.00$7,945.00$7.00$7,945.00$7.08273" ID PVC pipeFoot300$10.00$3,000.00$37.50$11,250.00$20.00$6,000.00$35.00$10,500.00$6.00$1,800.00$65.00$19,500.00$30.00$9,000.00$32.2528Porous Aggregate Sub-Base, CA11, 1.5"Cu. Yd.200$55.00$11,000.00$54.00$10,800.00$65.00$13,000.00$45.00$9,000.00$106.05$21,210.00$75.00$15,000.00$60.00$12,000.00$67.5129Porous Aggregate Sub-Base, CA1, 18"Cu.Yd.2,300$55.00$126,500.00$42.00$96,600.00$55.00$126,500.00$45.00$103,500.00$75.75$174,225.00$78.00$179,400.00$60.00$138,000.00$59.2930Porous Aggregate Sub-Base, CA5, 2.5"Cu.Yd.350$55.00$19,250.00$55.00$19,250.00$65.00$22,750.00$45.00$15,750.00$108.00$37,800.00$95.00$33,250.00$60.00$21,000.00$71.3331Filter FabricSq.Yd.6,500$6.00$39,000.00$1.00$6,500.00$2.00$13,000.00$6.50$42,250.00$1.60$10,400.00$4.00$26,000.00$5.00$32,500.00$3.3532Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd.4,530$3.00$13,590.00$2.75$12,457.50$3.50$15,855.00$20.10$91,053.00$11.00$49,830.00$11.00$49,830.00$9.00$40,770.00$9.5633Pavement RemovalSq.Yd.3,791$30.00$113,730.00$16.50$62,551.50$12.00$45,492.00$15.25$57,812.75$10.35$39,236.85$16.75$63,499.25$18.00$68,238.00$14.8134Driveway Pavement RemovalSq.Yd.227$20.00$4,540.00$15.00$3,405.00$15.00$3,405.00$65.00$14,755.00$18.10$4,108.70$15.50$3,518.50$18.00$4,086.00$24.4335Curb and Gutter RemovalFoot2,986$8.00$23,888.00$5.00$14,930.00$5.00$14,930.00$10.00$29,860.00$12.30$36,727.80$4.75$14,183.50$10.00$29,860.00$7.8436Sidewalk RemovalSq.Ft.3,100$1.50$4,650.00$1.25$3,875.00$2.00$6,200.00$10.00$31,000.00$3.70$11,470.00$2.00$6,200.00$2.00$6,200.00$3.4937POROUS PCC SIDEWALK, 6"Sq.Ft.3,825$9.00$34,425.00$12.75$48,768.75$13.00$49,725.00$7.00$26,775.00$9.70$37,102.50$14.00$53,550.00$10.00$38,250.00$11.0838POROUS AGGREGATE SUB-BASE, 6"SQ.Yd.425$40.00$17,000.00$10.00$4,250.00$15.00$6,375.00$18.00$7,650.00$15.20$6,460.00$16.50$7,012.50$27.00$11,475.00$16.9539INTERLOCKING PERMEABLE BRICK PAVERSSq.Ft.8,550$12.00$102,600.00$5.00$42,750.00$8.00$68,400.00$5.00$42,750.00$4.35$37,192.50$7.00$59,850.00$15.00$128,250.00$7.3940Catch Basins To Be AdjustedEach4$297.50$1,190.00$585.00$2,340.00$400.00$1,600.00$300.00$1,200.00$178.05$712.20$800.00$3,200.00$250.00$1,000.00$418.8441Manholes To Be ReconstructedEach1$3,000.00$3,000.00$3,300.00$3,300.00$2,000.00$2,000.00$1,350.00$1,350.00$882.50$882.50$1,900.00$1,900.00$250.00$250.00$1,613.7542Frames and Lids, Type-1, Closed LidEach2$400.00$800.00$725.00$1,450.00$425.00$850.00$500.00$1,000.00$267.85$535.70$850.00$1,700.00$750.00$1,500.00$586.3143Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot4,200$22.00$92,400.00$23.50$98,700.00$18.00$75,600.00$18.00$75,600.00$29.20$122,640.00$27.00$113,400.00$40.00$168,000.00$25.9544Detectable WarningsSq.Ft.60$24.00$1,440.00$45.00$2,700.00$40.00$2,400.00$30.00$1,800.00$18.25$1,095.00$25.00$1,500.00$50.00$3,000.00$34.7145Concrete RibbonFoot1,900$19.00$36,100.00$19.25$36,575.00$23.50$44,650.00$17.00$32,300.00$37.65$71,535.00$27.00$51,300.00$25.00$47,500.00$24.9046Informational Signs, Supply and Install (as shown on the detail)Each3$2,000.00$6,000.00$1,750.00$5,250.00$3,500.00$10,500.00$3,000.00$9,000.00$1,670.75$5,012.25$5,500.00$16,500.00$1,000.00$3,000.00$2,736.7947Remove and Reset Existing Street SignsEach2$200.00$400.00$250.00$500.00$400.00$800.00$500.00$1,000.00$225.00$450.00$225.00$450.00$225.00$450.00$304.1748Changeable Message SignCal Mo12$1,200.00$14,400.00$1,500.00$18,000.00$250.00$3,000.00$850.00$10,200.00$600.00$7,200.00$600.00$7,200.00$1,600.00$19,200.00$900.0049Street SweepingEach60$300.00$18,000.00$500.00$30,000.00$50.00$3,000.00$150.00$9,000.00$375.00$22,500.00$675.00$40,500.00$500.00$30,000.00$375.0050Supplemental WateringUnit10$25.00$250.00$90.00$900.00$1.00$10.00$240.00$2,400.00$0.10$1.00$85.00$850.00$250.00$2,500.00$111.0251Pavement Marking Tape, Type 1Foot5,000$1.00$5,000.00$0.55$2,750.00$0.01$50.00$2.00$10,000.00$1.50$7,500.00$2.50$12,500.00$2.00$10,000.00$1.4352BioSolids TruckingLump Sum1$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.0053Special/Non-Special Waste DisposalCu.Yd.2,000$30.00$60,000.00$75.00$150,000.00$10.00$20,000.00$70.00$140,000.00$110.35$220,700.00$107.00$214,000.00$125.00$250,000.00$82.8954Soil Disposal AnalysisLump Sum1$7,500.00$7,500.00$3,500.00$3,500.00$2,500.00$2,500.00$5,500.00$5,500.00$2,800.00$2,800.00$7,500.00$7,500.00$5,000.00$5,000.00$4,466.6755Construction LayoutLump Sum1$15,000.00$15,000.00$7,500.00$7,500.00$50,000.00$50,000.00$10,000.00$10,000.00$5,900.00$5,900.00$15,500.00$15,500.00$20,000.00$20,000.00$18,150.0056Pedestrian Traffic Control and ProtectionLump Sum1$20,000.00$20,000.00$7,500.00$7,500.00$65,000.00$65,000.00$10,000.00$10,000.00$400.00$400.00$400.00$400.00$10,000.00$10,000.00$15,550.0057Traffic Control, Protection and Construction StagingLump Sum1$30,000.00$30,000.00$147,792.25$147,792.25$300,000.00$300,000.00$15,000.00$15,000.00$36,250.00$36,250.00$24,000.00$24,000.00$25,000.00$25,000.00$91,340.38$1,382,677.25As Read$1,499,900.00As Read$1,582,329.00As Read$1,723,693.75As Read$1,857,744.35As Read$1,883,528.75As Read$2,129,174.00Total$1,499,900.00Total$1,582,329.00Total$1,723,693.75Total$1,857,744.35Total$1,883,528.75Total$2,129,174.00TOTALCITY OF EVANSTONBid TabCIVIC CENTER IMPROVEMENT PROJECTPROJECT NO.: PW-PK-1406, BID NO.:14-60Engineers EstimateTOTAL BIDTOTALQUANTITYITEM NUMBERITEMUNITTOTALChicagoland Paving Contractors225 Telser Road,Lake Zurich, IL 60047A. Lamp Concrete Contractors, Inc800 W. Irving Park Road,Schaumburg, IL 60193Elanar Construction6620 W. Belmont AveChicago, IL 60634Landmark Contractors, Inc.11916 W. Main Street,Huntley, IL 60142Berger Excavating Contractors, Inc.1205 Garland RoadWauconda, IL 60084Kovilic Construction Co., Inc.3721 N Carnation streetFranklin park, IL 60131TOTALTOTALTOTALTOTALTOTALTOTAL78 of 516 79 of 516 To: Suzette Robinson, Director of Public Works Sat Nagar, P.E., City Engineer From: Tammi Turner, Purchasing Manager Subject: Civic Center Sustainable Parking Lot Reconstruction, Bid #14-60 Date: November 10, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Civic Center Sustainable Parking Lot Reconstruction project, Bid #14-60, in the base bid amount of $1,582,329.00, the primary contractor A. Lamp Concrete Contractors, Inc. has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE EBE WBE Ozinga Ready Mix Concrete $ 21,000.00 1% X Marking Specialist Markings $ 28,645.50 2% X Alas Trucking Trucking $ 364,838.00 23% X Total M/W/EBE $ 414,483.50 26% A. Lamp Concrete Contractors, Inc. will receive credit for 26% M/W/EBE participation, and found to be initially compliant with the Local Employment Program documentation. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Civic Center Sustainable Parking Lot Reconstruction, Bid #14-60, M/W/EBE Memo 80 of 516 For City Council meeting of December 8, 2014 Item A3.2 Business of the City by Motion: Minor Improvements at Chandler-Newberger For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar P.E., Assistant Director of Engineering and Infrastructure Anil Khatkhate, Project Manager Subject: Contract Award Recommendation to Construction Consulting & Disbursement Services, Inc. for Minor Improvements at Chandler- Newberger Center (Bid 14-58) Date: November 17, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for minor improvements to the Chandler-Newberger Center (Chandler) with Construction Consulting & Disbursement Services, Inc. (CCDS) located at 5836 Lincoln Avenue, Suite #200, Morton Grove, Illinois 60053, in the amount of $88,842.86. Funding Source: Capital Improvement Fund – Project #415568.65510 Summary: Throughout the year, Chandler-Newberger Center is occupied with children’s camps, gymnasium activity and racquet ball court activity. Due to the continuous use, staff is recommending improvements to address the following concerns: • Deteriorating restroom floors • Rusting shower partitions • Optimizing office layout for better use by recreational staff • Replacing of emergency exit devices Public Works and Recreation staff prepared contract document to address deficiencies and make the facility user friendly and comply with building/ accessibility code. Memorandum 81 of 516 On October 16, 2014 the City issued bid documents for the project and on November 11, 2014 the City received and publicly read three bids. The bid results are correct and in order. A copy of the bid tabulation is attached. Contractor Bid D’Escoto Builders, LLC, Chicago, IL $67,505.00 CCDS, Morton Grove, IL $88,842.86 Continental Construction Co., Inc., Evanston, IL $135,190.00 The staff architect’s estimate for the project is $90,947.29. The apparent low bidder D’Escoto Builders LLC; (D’Escoto) did not provide unit pricing as required by the bid documents. The second low bidder CCDS Contractor did submit the bid by unit price. Submitting the bid by unit price allows city staff to closely analyze the costs, quantities and construction approach each contractor is proposing. This will ensure the contractor’s understanding of the project and result in fewer change orders. CCDS is partially in compliance with M/W/EBE goals of the City. They are satisfying the M/W/EBE goals by using Central Rug & Carpet (EBE). The total value of the estimated M/W/EBE subcontracted work is 6%. The supporting documents have been reviewed and the M/W/EBE memorandum is attached. Local employment program does not apply to this contract. Staff recommends that the contract be awarded to CCDS for a total amount of $88,842.86. CCDS contractor has worked for the City on similar projects with on time completion and within budget. This project is scheduled to be completed in December. A breakdown of funding for this project is as follows: Account Summary Project Funding $150,000.00 Encumbrances / expenditures to date -$81.60 Recommended bid award -$88,842.86 Balance Remaining $61,075.54 . Attachments: M/W/EBE Memo Bid Tabulation 82 of 516 City of Evanston Bid Tabulation Bid #14-58 -Minor Improvements at Chandler-Newberger Center Bid Opening Held 11/11/2014 Item Description Unit Quantity Unit Price (dollars)Total Unit Price (dollars)Total Unit Price (dollars)Total Unit Price (dollars)Total 1 General conditions Lump 1 $11,862.69 $11,862.69 $6,500.00 $11,685.00 $11,685.00 $8,000.00 $8,000.00 2 Selective demolition Lump 1 $7,500.00 $7,500.00 $25,930.00 $7,243.00 $7,243.00 $10,000.00 $10,000.00 3 Patch wall Lump 1 $400.00 $400.00 $700.00 $575.00 $575.00 $6,000.00 $6,000.00 4 Construct knee wall L. Foot 4 $150.00 $600.00 $700.00 $65.00 $260.00 $300.00 $1,200.00 5 Paint walls Sq. Foot 670 $3.50 $2,345.00 $2,650.00 $2.70 $1,809.00 $1.00 $670.00 6 Solid surface countertop & Shelves sq. Foot 45 $100.00 $4,500.00 $400.00 $75.60 $3,402.00 $60.00 $2,700.00 7 Sliding window Each 2 $1,500.00 $3,000.00 $3,075.00 $1,188.00 $2,376.00 $1,200.00 $2,400.00 8 Fascia for window L. Foot 12 $33.30 $399.60 $1,425.00 $35.78 $429.36 $60.00 $720.00 9 Paint Door with frame Each 4 $150.00 $600.00 $600.00 $162.00 $648.00 $300.00 $1,200.00 10 Carpet tiles Sq. Foot 300 $7.50 $2,250.00 $1,300.00 $5.43 $1,629.00 $40.00 $12,000.00 11 Vinyl wall base L. Foot 300 $2.50 $750.00 $400.00 $1.97 $591.00 $10.00 $3,000.00 12 Transition strip L. Foot 10 $2.00 $20.00 $200.00 $1.25 $12.50 $100.00 $1,000.00 13 New acoustical tiles Sq. Foot 260 $12.00 $3,120.00 $1,700.00 $10.01 $2,602.60 $10.00 $2,600.00 14 Light fixtures 2’ X 4’Each 4 $1,000.00 $4,000.00 $1,200.00 $1,155.60 $4,622.40 $400.00 $1,600.00 15 Light fixtures 6” dia. Down light Each 4 $500.00 $2,000.00 $975.00 $275.40 $1,101.60 $800.00 $3,200.00 16 HVAC grilles Each 3 $300.00 $900.00 $450.00 $378.00 $1,134.00 $800.00 $2,400.00 17 New electrical outlets Each 6 $300.00 $1,800.00 $1,775.00 $226.80 $1,360.80 $800.00 $4,800.00 18 Reroute existing electrical outlets Each 2 $200.00 $400.00 $1,050.00 $167.40 $334.80 $600.00 $1,200.00 19 Reroute existing network outlets Each 3 $200.00 $600.00 $1,400.00 $480.60 $1,441.80 $1,000.00 $3,000.00 20 New network outlets Each 3 $300.00 $900.00 $1,050.00 $658.80 $1,976.40 $1,200.00 $3,600.00 21 Quartz flooring system Sq. Foot 450 $17.00 $7,650.00 $4,500.00 $27.71 $12,469.50 $60.00 $27,000.00 22 Door opener Each 2 $6,500.00 $13,000.00 $1,200.00 $5,076.00 $10,152.00 $1,000.00 $2,000.00 23 Panic exit device Each 2 $1,200.00 $2,400.00 $750.00 $1,906.20 $3,812.40 $4,000.00 $8,000.00 24 Panic exit device with alarm kit Each 2 $1,700.00 $3,400.00 $950.00 $2,581.20 $5,162.40 $5,000.00 $10,000.00 25 Vinyl floor tile Sq. Foot 220 $17.50 $3,850.00 $1,400.00 $14.04 $3,088.80 $5.00 $1,100.00 26 12” Deep wall cabinets L. Foot 16.5 $300.00 $4,950.00 $2,800.00 $243.00 $4,009.50 $400.00 $6,600.00 27 Solid plastic compartments Lump 1 $5,000.00 $5,000.00 $650.00 $2,851.20 $2,851.20 $2,000.00 $2,000.00 28 Steel gusset support for countertop Each 2 $500.00 $1,000.00 $200.00 $356.40 $712.80 $600.00 $1,200.00 29 Solid core wood door with window Each 1 $1,750.00 $1,750.00 $1,575.00 $1,350.00 $1,350.00 $6,000.00 $6,000.00 $90,947.29 $67,505.00 $88,842.86 $135,190.00Bid Total (Items 1 through 29) Staff's Estimate d'Escoto Builders, LLC Continental Construction, Inc. Construction Consulting & Disbursement Services 83 of 516 To: Suzette Robinson, Director of Public Works Sat Nagar, Assistant Director of Engineering and Infrastructure Anil Khatkhate, Project Manager From: Tammi Turner, Purchasing Manager Subject: Contract Award Recommendation to Construction Consulting & Disbursement Services (CCDS), for Minor Renovation Projects at Chandler-Newberger Center, Bid 14-58 Date: November 24, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Contract Award Recommendation to Construction Consulting & Disbursement Services (CCDS), for Minor Renovation Projects at Chandler- Newberger Center, Bid 14-58, in the base amount of $88,842.86, the primary contractor Construction Consulting & Disbursement Services, has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Uptown Decorating Co Drywall $2,300.00 X Central Rug & Carpet Furnishing $3,548.60 X Total M/W/EBE $5,848.60 Construction Consulting & Disbursement Services has requested a waiver for the remaining 18.5%. A 18.5% MW EBE waiver is granted. Construction Consulting & Disbursement Services will receive credit for 6.5% M/W/EBE participation. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Contract Award Recommendation to Construction Consulting & Disbursement Services (CCDS), for Minor Renovation Projects at Chandler-Newberger Center, Bid 14-58, M/W/EBE Memo, 11.24.2014 84 of 516 For City Council meeting of December 8, 2014 Item A3.3 Business of the City by Motion: Debris Hauling For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Utilities Director Suzette Robinson, Public Works Director Lara Biggs, Superintendent – Construction & Field Svcs Subject: Contract for 2015 Debris & Leaf Hauling (Bid 14-63) Date: November 25, 2014 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for debris & leaf hauling (Bid 14-63) with KLF Enterprises. (2300 W. 167th Street, Markham, IL) in the amount of $126,000.00. Funding Source: Funding for this work will be from the Water Fund, Sewer Fund and General Fund. In FY 2015, funding is allocated in the amount of $126,000.00. The funding breakdown for FY 2015 is shown below: Acct. Number FY 2015 Budget Allocation Water Fund 510.71.7115.62415 $ 38,000.00 Sewer Fund 515.71.7400.62415 $ 38,000.00 General Fund 100.26.2670.62415 $ 50,000.00 Total $126,000.00 The funding level for this contract for both the Utilities Department and Public Works Department is below the low bid price. Therefore, staff proposes to award the contract for the amount budgeted for FY 2015. If the actual amount of debris and leaf hauling in 2015 exceeds the budgeted amount, staff will seek additional authorization for a change order from City Council at that time. Background Information: This contract is divided into two groups. Group A provides for the hauling and disposal of construction debris for the Utilities Department and Public Works Department. Group B includes the hauling and disposal of leaf material collected by the Public Works Memorandum 85 of 516 Department during leaf removal operations in the fall. Each group can be awarded separately to the lowest bidder for that group. This debris & leaf hauling contract will be for one year with an optional one-year contract extension. Analysis: The bid for debris hauling & disposal was advertised on October 30, 2014 in the Chicago Tribune and on Demandstar. Bids were opened and publicly read on November 25, 2014. Two (2) bids were received. The vendors submitting the bids were as follows: Vendor Information: Vendor Ad dress KLF Trucking 2300 W. 167th Street, Markham, IL Waste Management of Illinois, Inc. 780 N. Kirk Road, Batavia, IL The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until January 24, 2015. The bids were reviewed by Lara Biggs, Superintendent of Construction & Field Services. Below is a bid tabulation summary showing the bid result from the vendors that submitted bids. A detailed summary of bids is attached as Exhibit A. Pricing Summary: Vendor Group A Price Group B Price KLF Trucking $ 198,500.00 $32,250.00 Vitro & Son Trucking, Inc No Bid $85,500.00 Based on the bids received, KLF Trucking is the lowest responsible bid for both Group A and Group B, and staff is recommending award of both groups to KLF Trucking. Debris Hauling & Disposal was last bid in 2013. The pricing received in this bid represents an average 4% increase above the bid pricing received in 2013. The proposed funding breakdown will be as follows: Fund Account Group A Funding Group B Funding Total Funding Water 510.71.7115.62415 $ 38,000.00 $ 0.00 $ 38,000.00 Sewer 515.71.7400.62415 $ 38,000.00 $ 0.00 $ 38,000.00 General 100.26.2670.62415 $ 17,750.00 $ 32,250.00 $ 50,000.00 Total $ 93,750.00 $ 32,250.00 $ 126,000.00 86 of 516 There are no sub-contracting abilities related to debris hauling & disposal. A waiver letter for M/W/EBE participation is attached. KLF Trucking has had the debris hauling contract with the City of Evanston in prior years. Their work for the City has been satisfactory. Attachments: Exhibit A – Summary of Bids M/W/EBE Review Memo 87 of 516 Summary of Bids 2015 Debris and Leaf Hauling 14-63 GROUP A – DEBRIS HAULING KLF Enterprises Waste Management Bid Item Description Est. Quantity Units Unit Price Extended Price Unit Price Extended Price Utilities Department 1 Mixed Dirt & Construction Spoils 175 Semi- loads $ 325.00 $ 56,875.00 2 Broken Concrete 25 Semi- loads $ 250.00 $ 6,250.00 3 Broken Asphalt 25 Semi- loads $ 325.00 $ 8,125.00 4 Uncontaminated Soil 25 Semi- loads $ 325.00 $ 8,125.00 5 Hard to Handle Dirt & Spoils 120 Semi- loads $ 325.00 $ 39,000.00 Sub-Total $118,375.00 Public Works Department 6 Mixed Dirt & Asphalt Grindings from Alleys 150 Semi- loads $ 325.00 $ 48,750.00 7 Broken Concrete 15 Semi- loads $ 250.00 $ 3,750.00 8 Mixed Asphalt & Asphalt Grindings 25 Semi- loads $ 325.00 $ 8,125.00 9 Hard to Handle Dirt & Spoils 60 Semi- loads $ 325.00 $ 19,500.00 Sub-Total $ 80,125.00 GROUP A SUBTOTAL $ 198,500.00 No Bid GROUP B – LEAF MATERIAL HAULING KLF Enterprises Waste Management Bid Item Description Est. Quantity Units Unit Price Extended Price Unit Price Extended Price Public Works Department 1 Leaf Material 1500 Tons $ 21.50 $ 32,250.00 $ 57.00 $85,500.00 GROUP B SUBTOTAL $ 32,250.00 $85,500.00 88 of 516 To: David Stoneback, Utilities Director Suzette Robinson, Public Works Director Lara Biggs, Superintendent – Construction & Field Svcs From: Tammi Turner, Purchasing Manager Subject: Contract for 2015 Debris & Leaf Hauling (Bid 14-63) Date: December 8, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However the Contract for 2015 Debris & Leaf Hauling (Bid 14-63), precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Contract for 2015 Debris & Leaf Hauling (Bid 14-63), Waiver Memo 12.08.2014 89 of 516 For City Council meeting of December 8, 2014 Item A3.4 Business of the City by Motion: Martial Arts Instruction Contract Renewal For Action To: Honorable Mayor, Members of the City Council Administration and Public Works Committee From: Joe McRae, Director of Parks, Recreation & Community Services Christina Ferraro, Assistant Director, Community Services Subject: Approval of Service Agreement with Connelly’s Academy for Martial Arts Instruction at the Levy Center Date: December 8, 2014 Recommended Action Staff recommends that the City Manager be authorized to execute a sole source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2016 for a martial arts program services at the Levy Senior Center. Funding Source: Revenue from program registrations are deposited into the General Fund Account, Levy Senior Center 3055.53565 and expenses for instruction paid from 3055.62505. All expenses for the program are covered by participation fees. Compensation for the vendor is based on the following percentages of revenue collected: Program Vendor Revenue City Revenue Martial Arts Instruction 60% 40% Summary Connelly Academy has been the providing vendor for martial arts instruction at the Levy Senior Center for over twenty-five years. During this time, Mr. Connelly has worked very hard to provide excellent instruction to participants ages four years to adults and to grow the program to today’s level of participation. The vendor provides instructors and equipment. The curriculum taught by Mr. Connelly and his instructors is very specific to his form of martial arts instruction and he has made a substantial investment in growing the program. Since January, there have been 297 registered participants for the program. Memorandum 90 of 516 Below is a breakdown of the program fees charged for an eight week session: Length Resident Fee Non-Resident Fee “Drop In” 45/60 mins $96 for Residents $106 for Non-residents $15 per class 90 mins $120 for Residents $130 for Non-residents $20 per class Staff projects total 2014 expenditure payments to Connelly’s Academy at $34,200.00 and revenues of $57,000.00, based on anticipated participation. In 2013, Connelly’s Academy was paid $33,365.00 for instructional services and revenues reached $55,609.00 for a net of $22,244.00. All expenses for the program are covered by participation fees. As mentioned above, Mr. Connelly has done an excellent job in providing instruction for the martial arts program and staff recommends continuation of this current agreement which expires as of December 31, 2014. Attachment Martial Arts Services Agreement 91 of 516 92 of 516 93 of 516 94 of 516 95 of 516 96 of 516 97 of 516 98 of 516 99 of 516 100 of 516 101 of 516 102 of 516 103 of 516 For City Council meeting of December 8, 2014 Item A3.5 Business of the City by Motion: Sheridan Road/ Chicago Avenue Project For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director, Engineering & Infrastructure Subject: Sheridan Road/Chicago Avenue Phase I & Phase II Engineering Services Contract - RFQ #14-16 Date: November 26, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for Phase I & Phase II engineering services for the Sheridan Road Improvement Project and Sheridan Road/ Chicago Avenue Bike Path in the amount of $850,676, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, Illinois 60018) Funding Source: Illinois Transportation Enhancement Program (ITEP) Grant $331,924 2015 Capital Improvement Fund (Project Account 416445) $418,752 Washington National TIF $100,000 Background On February 6, 2014 the City issued a Request for Qualification (RFQ/RFP # 14-61) for the engineering services for the Sheridan Road-Chicago Ave Improvement project. The RFQ included tasks to complete the following: 1) alternate analysis, 2) Phase I design engineering and 3) Phase II construction plans. The City Council approved the contract award for task 1, Sheridan Road/Chicago Avenue alternate analysis at the April 28, 2014 Council meeting. A recommended option for Sheridan Road/Chicago Avenue Improvement Project has been selected. Staff is requesting approval to proceed with awarding tasks 2 and 3, as noted in the attached scope of services and summarized below, and including IDOT required Phase I and Phase II engineering services. Memorandum 104 of 516 SHERIDAN ROAD/CHICAGO AVE – PHASE I & PHASE II ENGINEERING SERVICES SCOPE OF SERVICES Scope of Services Tasks I. PHASE I ENGINEERING Task 1- Addendum to Sheridan Road Project Report Task 2 – Phase I for Chicago Avenue/Sheridan Road Cycle Task 2.1 – Data Collection Task 2.2 – Pick-up Topographic and Land Survey Task 2.3 – Environmental Coordination Task 2.4 – Roadway Drainage Analysis Task 2.5 – Roadway and Cycle Track Geometrics Task 2.6 – Intersection Design Studies Task 2.7 – Traffic Maintenance Analysis Task 2.8 – Project Development Report Task 2.9 – Stakeholder Coordination and Public Involvement Task 2.10 – Roadway Lighting Task 2.11 – Project Administration and Quality Assurance The above work will be completed by CBBEL (67%), TY Lin (25%), HR Green (4%), and Altamanu (4%). II. PHASE II ENGINEERING Task 1 – IDOT Phase 2 Kick-Off Meeting Task 2 – Utility Coordination Task 3 – Preliminary Contract Documents and Cost Estimate (60% Submittal) Task 3.0 – Base Drawings Task 3.1 – Lighting Design Task 3.2 – Traffic Signal Design Task 3.3– Landscaping and Sustainable Parkway Design Task 3.4 – Pavement Marketing/Signage Design Task 4 – Pre-Final Contract Documents and Cost Estimate (75% Submittal) Task 5 – Stakeholder Coordination and Public Involvement Task 6 – Final Contract Documents and Final Cost Estimate (95% Submittal) Task 7 – Bid Documents (100%) The above work will be completed by CBBEL (58%), TY Lin (30%), HR Green (3%), and Altamanu (9%). Page 2 of 3 105 of 516 Summary: The first phase of the Sheridan Road project began with an alternative analysis of Sheridan Road and Chicago Avenue for improved biking, pedestrian, vehicular and transit operations. This phase included traffic, accidents and intersection analysis, surveying, geotechnical investigation, public outreach and development of the best alternate plans for automobiles, bicycles and pedestrian flow along the corridors. Based on the Engineering analysis and community input staff presented the recommended Sheridan Road/Chicago Avenue Improvement plan to the City Council at the September 29th Special City Council meeting. The proposed improvements along Sheridan Road/Chicago Avenue funded by Illinois Transportation Enhancement Funds (ITEP) need a detail phase I engineering approval by IDOT. After the Phase I Design approval the consultant will start the Phase II Engineering for construction plan preparation. Staff will present the final IDOT approved design at a public information meeting in the fall of 2015. The scope and cost of the Phase I & Phase II Engineering Services is attached to the memo. The Christopher B. Burke Engineering, Ltd. project team includes TY Lin International for Bike/pedestrian design, Altamanu, Inc. (WBE) for landscape architecture and ADA design for geotechnical and HR Green (EBE) for public engagement process and civil engineering QA/QC. Christopher Burke has committed to 25.29% M/W/EBE participation for this project and Change Order #1 for the Sheridan Road Water Main improvements. (See next agenda item A4.1.) Attachments: Scope & Fee Proposal Memo MW/EBE Page 3 of 3 106 of 516 Suenp,eru Rono/Curc,qoo AvE - Punse I & Pnnse llI. PHASE I ENGINEERINGTask 1- Addendum to Sheridan Road Proiect ReportCBBEL will prepare an addendum to the previously completed Categorical Exclusion Group 1 for SheridanRoad between South Boulevard and lsabella Street. This document was prepared by Transystems andDesign Approval was received in 2009. Based on our October 1O,2OI4 meeting with IDOT, the culturalclearance is stillvalid and no biological clearance is necessary.The addendum will address converting Sheridan Road between Foster Street and Central Street (3700')f¡.oiir its existir-rg 4lai-re section to a 3 lane section to match Sheridan Road north of Central. lt will alsoaddress reconstruction Sheridan road between Chicago Avenue and Lincoln Street (3800').Based on a coordination meeting with IDOT, the addendum should include the following information andwill be processed in the District.o Meeting minutes from the October tO,2OI4 Coordination Meeting.o A brief memo discussing the reason for the lane reduction and the resulting operations.o Typical sections of both existing and proposed conditions for Sheridan Road.o Detailed geometrics in the area where the transition from four lanes to three lanes occurs.This would require detailed geometry from Foster Street to Garrett Place, a distance ofapproximately 1000'.Upon receipt of this information, it is expected that the addendum to the previously accepted CategoricalExclusion would be granted by District One.Task 2 - Phase I for Chicago Avenue/Sheridan Road Cvcle TrackThe concept plan for the Chicago Avenue/Sheridan Road cycle track was presented to IDOT at a meeting onOctober IO,2Ot4 in accordance with the required federalfunding policies and to determine the anticipatedprocessingofthePhaseldocument. Thecycletrackisbeingfunded,inpart,by|TEPdollarswhichrequirethat federal procedures be followed.The proposed cycle track consists of the following three segments:Segment 1: Chicago Avenue - Davis Street to Sheridan RoadThe cycle track in this segment will be located on the east side of Chicago Avenue starting at itsintersection with Davis Street and extending north to its intersection with Sheridan Road. The two-way cycle track will be 8'-10' wide and will be protected by either a barrier curb or by being raísedabove the existing pavement. This segment will require intersection and/or signal modifications atDavis Street, Church Street, Clark Street, and Sheridan Road. The distance of this segment isapproximately 2000'. This segment is included within the current ITEP funding limits.Euoweentruo SenvtcesScope oF SERVqaES107 of 516 Suenntu Rono/Cutctoo AvE - Punse I & Pnnse llSegment 2: Sheridan Road - Chicago Avenue to Lincoln StreetThe cycle track in this segment will be located on the east side of Sheridan Road starting at itsintersection with Chicago Avenue and extending north to its intersection with Lincoln Street. Thetwo way cycle track will be 8'-10' wide and will be protected by either a barrier curb or by beingraised above the existing pavement. This segment may require intersection and/or signalmodifications to FosterStreet, Northwestern Place, Noyes Street, and Lincoln Street. This segmentwill also require minor pavement widening between Chicago Avenue and Northwestern Place(L600'). The distance of this segment is approximately 4000'. This segment is included within thecurrent ITEP funding limits.Segment 3: Sheridan Road - Lincoln Street to lsabella Streetln this segment it is anticipated that the two-way cycle track will extend north to Central Avenue orlngleside Place and then be routed along Sheridan or through neighborhood streets to connect tothe existing Wilmette bicycle lanes at lsabella. The routing will be further coordinated during Phasel. The major¡ty of the bikeway will be constructed within the existing or slightly widened pavement.The distance of this segment is approximately 3600'. This segment is not included within thecurrent ITEP funding limits.Based on the above discussion, IDOT determined that the Phase I should be prepared for the entire cycletrack from Davis Street to lsabella Street, a total distance of 9600'. This would eliminate any confusionregarding logical terminus and allow the City to pursue additional federal funding based on systemconnectivity and project readiness. IDOT believed that the project would be processed as a CategoricalExclusion Group ll; possibly Group L, depending on the results of the ESRF.Task 2.1 - Data CollectionCBBEL will attend project kickoff meetings with the City and IDOT to discuss the project objectives andto refine the project scope as necessary. CBBEL will collect and evaluate all necessary data forcompletion of Phase I Engineering. This data will include at least the following base information:. Existing Right-of-Way information (Plats).. Ground level photos of all buildings along Sheridan Avenue within the Historic Districts.. All other information determined to be required for completion of Phase I Engineering.Task 2.2 - Pick-up Toposraphic and Land SurvevCBBEL will perform a pick-up topographic survey of the project area for use in both the Phase IEngineering Services and subsequent Phase ll Engineering Services,Existing monumentation will be surveyed to verify right-of-way. Additional underground utilities willalso be surveyed to address new construction and utilities will be surveyed down side streets wherenecessary.Eruotueenwe SenvtcesScope oF SERVqaES108 of 516 Sueno,eu Roto/Curcnoo AvE - Putse I & Punse llEuoweentuo SenvtcesScope or SenvtcEsTask 2.3 - Environmental CoordinationCBBEL will perform an initial biological and cultural resource database search via the lDNR "Eco-CAl'website, a formal review of the CERCLIS/UST-LUST/RCRA Special Waste databases, and submit theresults to lDOTfor processing in accordance with the EnvironmentalSurvey Request (ESR) proceduresfor federally funded projects being coordinated through IDOT-Local Roads.CBBEL will perform an environmental review of the project corridor, as required as part of the ESRsubmittal. lmpacted trees within the project area will be located and listed in the ESRF.ln addition, CBBEL will develop a strategy for preserving or replacing each of the trees removed inaccordance with City/IDOT policies.As noted above, we anticipate that a PESA report (special waste) will be required for the reconstructionsection of the project and advise it be prepared for the entire project, and we will use HR Green Toprepare that report.Task 2.4 - Roadwav Drainage AnalvsisCBBEL will prepare an Existing Drainage Plan and a Proposed Drainage Plan. Based on meetings withEvanston, no major drainage problems were identified. The existing drainage system will be analyzedfor adequacy and potential reuse as part of the reconstruction project. The condition and hydraulicadequacy of the existing drainage system will be a factor in this determination.Task 2.5 - Roadwav and Cvcle Track GeometricsCBBEL will prepare preliminary and final geometry including proposed horizontal and vertical geometry,templated existing/proposed cross sections and a right-of-way/easement assessment for the project.The traffic and crash analysis and the capacity analysis will be utilized to identify spot geometricimprovement needs, which could occur in association with signalized and unsignalized intersectionchannelization improvements and bus stop locations. Each of the bus stop locations along the proposed3-lane section of Sheridan will be critical; especially on the east side of the road where the cycle trackis proposed. Bus stops suitable for transit, but safe for bikes and peds without severe tree damage willbe challenging to locate.CBBEL will prepare preliminary plan and profile sheets showing existing and proposed horizontal andvertical geometry at a scale of 1"=20' . The proposed geometry will be set to meet design criteria forfederally funded projects and to avoid or minimize right-of-way and easement requirements. Typ¡calsections for the proposed improvement will be developed concurrently.Existing and proposed cross-sections will be templated at 50' intervals and at all side streets, drivewaysand other grade controlling features to determine right-of-way and easement requirements,environmental features impacts (if present), drainage patterns, and to fine-tune the proposed verticalgeometry. Existing conditions cross-sections will be developed utilizing the topographic surveyperformed by CBBEL. These cross-sections will show existing right-of-way, existing grade, proposedgrade (top surface only) and proposed right-of-way and easements where necessary.109 of 516 Suenptu Rono/Cutcteo AvE - Punse I & Pnnse llEuoweentuo SenvtcesScope or SenvtcEsDuring this task, it is expected that preliminary plan, profile, and cross sections will be initially reviewedby the City of Evanston for theír comments and/or concurrence, and then submitted to IDOT for review.At the end of this task the project team will have completed preliminary geometry.Task 2.6 - lntersection Design StudiesIt is not anticipated that formal intersection design studies will be required at the 10 signalizedintersections within the project limits, however, it is anticipated that capacity analysis and detailedintersection geometry will be necessary due to the addition of the two way cycle track. lntersectionsaffected include: Chicago with Davis, Church, and Clark; Sheridan with Chicago, Foster, NorthwesternPlace, Noyes, Lincoln, Central and lsabella. These intersection design studies will be based on theexisting traffic volumes, and will be submitted to the City and IDOT for review and approval.Special consideration will be taken to evaluate bicycle and pedestrian movements and traffic signalphasing necessary to accommodate the cycle track. lt is anticipated that several of the intersectionswill be very complex to design.CBBEL will prepare preliminary traffic signal layout for each of these intersections. The proposed designwill likely utilize new bicycle traffic signals and vehicle turn traffic signals.Task 2.7 - Traffic Maintenance AnalvsisCBBEL willevaluate construction staging and summarize the recommendation in a Traffic MaintenanceAnalysis (TMA) report. Based on the high volumes of traffic in the corridor, particularly north of Chicago,and the adjacent commercial, office and residential land uses, construction staging will be an importantfactor in overall successful project implementation. The TMA report will identify the preferredmethodology for maintaining traffic flow during construction, including turning traffic, and will discussthe maintenance of access points during construction for properties that are potentially adverselyaffected by the construction activities. Typicalstage construction cross sections and plan exhibits willbe developed to clearly depict the recommended construction staging methodology.The TMA report will be submitted to the City of Evanston for review and approval and included in thePhase I PDR. The report is also anticipated to be available for review at the Public Meeting and PublicHearing.Task 2.8 - Proiect Development ReportAs mentioned, it is anticipated this project will be documented via a Phase I PDR, anticipated to be aGroup ll Categorical Exclusion (IDOT-BLR Form 2221-0). This task includes development of the PDR, andall supporting exhibits, for initial review by the City of Evanston and ultimate review by IDOT and FHWAfor Phase I Design Approval.Task 2.9 - Stakeholder Coordination and Public lnvolvementThis task will focus on overall project coordination including communicating with the local stakeholdersalong the project, the general public, the City, and other agencies as required. The local stakeholdersinclude all residents and businesses along or adjacent to the corridor that could be affected by thisproject, whether permanently or during construction only due to access. As noted above, based on thereconstruction scope of work, it is assumed as part of this proposal that a Public Meeting will be held4110 of 516 Suennnru Ro,eo/Cncnoo AvE - Punse I & Pnnse llat the City Hall to allow the project stakeholders and the general public an opportunity to review anddiscuss the results of the Phase I Study with CBBEL and the City Staff. CBBEL will develop the exhibitsand handout materials for the Public Meeting which is anticipated to include aerial exhibits to illustratethe scope of the improvement, colored exhibits to illustrate proposed right-of-way impacts and writtenhandouts that describe the overall project. The aerial exhibits will consist of the proposedimprovements shown on the color digital orthophotographs at a scale of t"=20' . This task also includesall other coordination activities for the project including project status meetings with the City's ProjectStaff and other departments as required, individual property owners to resolve specific project issues,and outside agency coordination including IDOT, CMAP, FHWA coordination meetings, andmeetings/presentations to the Municipal Conference as required. Meeting minutes will be preparedfor all meetings for the project record and PDR.Task 2.10 - Roadwav LiehtinsThis task will include coordination with the City regarding potential roadway lighting improvementsalong Chicago Avenue and Sheridan Road to be included with the reconstruction project. An initialanalysis of the existing lighting along the project corridor will be performed to determine if it iscompliant with IES lighting standards as required by IDOT for projects using federal funding, For anynecessary or desired lighting improvements, a photometric analysis will be prepared to determineluminance requirements and pole spacing in accordance with federal standards and City requirements.A proposed lighting layout will be prepared and preliminary plans, photometric calculations, typicalIDOT roadway lighting submittal forms for coordination with IDOT, and voltage drop calculations willbe prepared and submitted to the City and IDOT for review/approval. A lighting cost estimate will beprepared based on the approval proposed lighting plan.Task 2.11- Proiect Administration and Qualitv AssuranceThis task includes overall project administration and management, as well as implementation ofCBBEL's Quality Assurance plan for Phase I Engíneering. Project administration includes managing theday to day work effort on the project to ensure an efficient project development process including workforce allocations, budget oversight, monthly progress reviews to ensure project milestones are beingmet to the extent possible, and periodic progress coordination meetings.II. PHASE II ENGINEERINGTask 1- IDOT Phase 2 Kick-Off MeetineCBBEL will attend a project kickoff meeting with the City and IDOT to discuss the project objectives and torefine the project scope and schedule as necessary. CBBEL will collect, examine, review and evaluate datato be utilized for the project. This data will include at least the following base information:. Existing Private Utility lnformation. City Utility Atlases. Preliminary Plans. Existing Right-of-Way information (Plats). Survey Benchmarks. All other necessary informationCBBEL will prepare minutes of the meeting and distribute to all in attendance.5Eruoweenuo SenvtcesScope oF SERVIaES111 of 516 Surnpnru Rono/Cnc,qoo AvE - Pu,ase I & Pnnse llEuotrueentuo SenvtcesScope or SenvtcEsTask 2 - Utilitv CoordinationCBBEL will send the plans to all known utility companies for their review. Based on the information receivedfrom the utility companies CBBEL will mark the locations of their facilities on the plans. CBBEL will meetwith the utility companies to discuss potential conflicts, relocations and the project schedule. This will bean on-going effort throughout the design.CBBEL will prepare preliminary contract documents consisting of plans, specifications, estimate of time,status of utilities to be adjusted and an estimate of construction cost. The plans will be prepared inaccordance with IDOT and City design criteria. The preliminary plans are anticipated to include thefollowing sheets:Task 3.0 - Base DrawinssNo. ofSheets Sheet TitleL Cover SheetL General Notes. lncluding City standard notes and additional major notes to clarify project's intentand define incidental items45Alignment, Ties and Benchmarks sheetTypical cross sections that are. Complete and comprehensive. Extending from ROW to ROW' Clearly describe improvementSummary of Quantities and Earthwork ScheduleMa i nte na nce of Traff ic Pla ns/Typica I SectionsExisting Conditions and Removal Plans showing. Existing topography, drainage structures and sewers and other ut¡lltles. ltems to be removed or adjusted. Existing property lines and street addressesRoadway Plan and Profile sheets showing above and. Proposed horizontal and vertical alignment. Proposed edge of pavement, curb and gutter, driveways, and sidewalksUtility Plan and Profile Sheets. Any proposed drainage and utility structures and pipe in plan and profile. Existing utilities to remain in placeResurfacing Planslntersection Detail PlansTraffic Signal Plans (See Task 3.2)Roadway Lighting Plans and Details (See Task 3.1)Sustainable Parkway Plans (See Task 3.3)Landscaping Plans (See Task 3.3)Erosion Control Plans and Details6320812t23945281,2T28112 of 516 Suenøeu Rono/Cncnoo AvE - Pu,ase I & Pnnse llEuowernwo SenvtcesScope or SenvtcEsPavement Marking and Signage Plans (See Task 3,4)Construction DetailsCross Sections. Sufficient in number to approximate cuts and fills (50' intervals plus driveways). Through driveways to determine proposed slopes. Sufficient in number to delineate drainage patterns8424CBBEL will use IDOT standard pay items or City standard special provisions where applicable. Otherwise,project-specific special provisions will be written as needed. Plans, special provisions, and the estimate ofcost will be submitted to IDOT and City for review. Plans will also be sent to the Utility companies for reviewand coordination.CBBEL will also make any required submittals to IEPA to meet NPDES requirements. A set of preliminaryplans will be submitted to utility companies for verification of facilities.Task 3.1 - Lishtine DesignCBBEL will meet with the appropriate personnel to finalize the roadway lighting requirements,preferred lighting equipment and pertinent standards. We will perform site visit(s) to review theexisting lighting components and their power sources.CBBEL will review all initial lighting photometric calculations performed in Phase 1-, supplement asrequired, and incorporate into an overall photometric submittal document. Complete photometricsubmittal document will include calculations for each signalized intersection and typical roadwaycross section, including all bikeways and sidewalks. Based on the photometric calculations, existingfield conditions and proposed improvements, a proposed preliminary light pole layout will bedetermined and field verified. The photometric calculations and preliminary layout will besubmitted to the City and IDOT for review and approval.CBBEL will prepare roadway lighting plan drawings, detail drawings and specifications based uponthe approved photometric calculations and preliminary layout. The plan drawings will includeproposed lighting, temporary lighting and removal sheets. The proposed plan sheets will includethe locations of the lighting units along with electric cables/raceways, controllers and hand holes.Detail drawings will include light pole and luminaire, concrete foundation, lighting controllercabinet/ component schedule/ wiring diagram, pole handhole wiring diagram, one line circuitdiagram, handhole, conduit and installation CBBEL will perform voltage drop calculations for thelongest run of each circuit, and will coordinate/meet with the electric utility to determine locationsfor new electric service to the proposed lighting controller(s).Task 3.2 - Traffic Sienal DesisnTY Lin will prepare temporary and final traffic signal plans for the following intersections: AlongChicago Avenue, the signals at Davis and Church will be modified and the signal at Clark will becompletely replaced; Along Sheridan Road, the signals at Chicago, Foster, Northwestern Place, andNoyes will be modified and the remaining signals outfitted with bicycle only signals.7219Total113 of 516 Suennnru Rono/Curc,eoo AvE - Punst I & Pnnse llEuoweenuo SenvtcesScope or SenvtcEsTask 3.3- Landscaping and Sustainable Parkwav DesisnAltamanu will provide landscaping plans for the entire corridor from Chicago Avenue to lsabella.This will include a tree removal and replacement plan, sustainable parkways and detail sheets for 3bus pull out/plaza areas on both sides of Sheridan.Task 3.4 - Pavement Marketine/Signage DesignTY Lin will prepare pavement marking and signage sheets for the roadway and cycle track for theentire corridor.Task 4 - Pre-Final Contract Documents and Cost Estimate (75% Submittal)Upon meeting with IDOT and the City staff to review their comments on the preliminary submittal, CBBELwill revise the contract documents, cost estimate and estimate of time. During this task the exact lettingdate will be determined and an estimated construction schedule will be provided. Pre-final plans willthenbe submitted to IDOT and City for a review.Task 5 - Stakeholder Coordination and Public lnvolvementCBBEL has assumed that two (2) design coordination/review meetings will be required with the City and/orother project stakeholders. Additionally, CBBEL has assumed that our attendance will be required at two(2) public meetings related to the desígn and construction of the project.CBBEL will prepare agendas, presentations and meeting exhibits as requested by the City. Followingattendance at each meeting, CBBEL will prepare meeting summaries.Task 6 - Final Contract Documents and Final Cost Estimate (95% Submittal)CBBEL will make the final revisions to the pre-final submittal based on the IDOT and City's review comments.The requested number of copies of plans and specifications will be submitted to IDOT. A final estimate ofcost and estimate of required working days will also be submitted. ln addition to printed copies, we willprovide the plans, specifications and estimate to the City in electronic format. CBBEL will make applicationand obtain all required permits.Task 7 - Bid Documents (100%)CBBEL will make revisions to the final submittal based on IDOT, City and any review agency final reviewcomments. The requested number of copies of plans and specifications will be submitted the City and anyreview agencies for their files. A final estimate of cost and estimate of required working days will also besubmítted. ln addition to printed copies, we will provide the plans, specifications and estimate to lDOTandthe City in electroníc format (CAD and PDF).CBBEL will provide final reproducible drawings and specifications to be issued to prospective bÍdders.ExclusionsItems that are specifically not included in this scope are plats and legals, right-of-way acquisition, roadwaylighting, USACOE permitting, PSI Environmental SoilTesting and major structures.N:\PROPOSALS\ADMIN\2014\Evanston - Sher¡dan Road Phase 1 and Watermain Design and Construct¡on\CBBEL Sheridan Road_Chicago Ave PhaseI and Phase ll Eng Scope of Work.docx8114 of 516 Sheridan Road/Chicago Avenus Phase I Engineering- Addendum to Sheridan Road Proiect Reoorl) - Phase 1 for Chie aoo Ave/Shari¡lan Raad Crrnla Tra¡l¡21-flala Cnllenlinn2.2 - Pick up Topographic and Land Survev2.3 - Environmental Coord¡nation2.4 - Roadwav Drainaqe Analvsis2.5 - Roadwav and Cvcle Track Geometrics2 6 - lnlersection f)esion .Str¡¡liaqTASK2.7 -T¡afÍic Ma¡ntenance Analvsis2.9 - Stakeholder Coordination and Public lnvolvement2.'10 - Roadwav Liqhtins2 11 - Proieal Administrãtion and ôr¡alilv Âssrrranncfotel Harrrs oer ClassificalionHnr rrlv Raf)¡.êcl CôsfotalsEngineer orSurveyt\/Work HoursChristopher B. Burke Engineering, Ltd.5CAat662A1ÍAI\æ#aat115 of 516 Sheridan Road Phase 2 Engineering Manhour Breakdown Engineer or By Others Engineer Survey Engineer Engineer CAD By Others By Others FIsh By Others Survey TOTAL TASK VI IV III I/II II Administrative TY Lin Altamanu GSG HR Green Crew Hours $ 1 - IDOT Kick-Off Meeting 4 4 16 2 26 3,688.00$ 2 - Utility Coordination 4 16 4 14,000.00$ 24 17,004.00$ 3 - Preliminary Contract Documents and Cost Estimate (60%) 3.0 - Base Drawings 40 188 240 180 380 16 1044 135,376.00$ 3.1 - Lighting Design 190 200 390 52,970.00$ 3.2 - Traffic Signal Design 120,000.00$ 0 120,000.00$ 3.3 - Landscaping and Sustainability Parkway Design 47,000.00$ 0 47,000.00$ 3.4 - Pavement Marking/Signage Design 32,000.00$ 0 32,000.00$ 4 - Pre-Final Contract Documents and Cost Estimate (75%)8 40 80 60 180 8 376 47,852.00$ 5 - Stakeholder Coordination and Public Involvement 24 24 44 16 3,000.00$ 3,000.00$ 108 21,788.00$ 6- Final Contract Documents and Cost Estimate (95%)6 24 48 24 66 4 172 22,256.00$ 7 - Bid Documents (100%)2 8 20 8 40 2 80 10,318.00$ Total Hours per Classification 84 482 604 272 726 52 155,000.00$ 50,000.00$ -$ 14,000.00$ -$ 2220 510,252.00$ Hourly Rate $217.00 $143.00 $129.00 $102.00 $129.00 $92.00 $248.00 Direct Costs 8,500.00$ Total 518,752.00$ 64% of this fee is for ITEP improvements funded by Grant Funds Christopher B. Burke Engineering, Ltd. Work Hours 116 of 516 To: Suzette Robinson, Director of Public Works Dave Stoneback, Director of Utilities Sat Nagar, P.E., City Engineer From: Tammi Turner, Purchasing Manager Subject: Sheridan Road Project – RFQ/RFP 14-16 Phase I & Phase II Engineering Water Main Project Change Order #1 Date: December 8, 2014 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Sheridan Road Water Main Project Change Order, RFQ 14-16 with Christopher B. Burke Engineering, Ltd. is found to be in initial compliance with the goal by subcontracting 25.29% of the contract work to certified M/W/EBE’s. Christopher B. Burke, Ltd.’s total bid includes Phase I Engineering, Phase II Engineering is $850,676 and water main change order is $358,036 for a total $1,208,712 and will receive 25.29% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE HR Green 820 Davis Street, Ste. 408 Evanston, IL 60201 Design $240,710.00 19.91% X ALTAMANU 1700 Irving Park Road Chicago, IL 60613 Landscape Design $65,000.00 5.38% X Total M/W/EBE 25.29% Cc: Martin Lyons, Assistant City Manager/CFO Memorandum Sheridan Road Water Main Project Change Order #1 – RFQ14-16, Christopher B. Burke Engineering, Ltd., M/W/EBE Memo 12.08.2014 117 of 516 For City Council meeting of December 8, 2014 Item A4.1 Business of the City by Motion: Sheridan Road Water Main Change Order For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Dave Stoneback, Director of Utilities Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure Subject: Sheridan Road Water Main Improvement Project Change Order No.1 – RFQ/RFP #14-16 Date: November 26, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for engineering services for water main improvements along Sheridan Road in the amount of $358,036, with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, Illinois 60018). Funding Source: 2015 Water Fund $358,036 Background On February 6, 2014 the City issued a Request for Qualification (RFQ/RFP # 14-61) for the engineering services for the Sheridan Road-Chicago Ave Improvement project. The RFQ included tasks to complete the following: 1) Alternate analysis, 2) Phase I design engineering and 3) Phase II construction plans. The City Council approved the contract award for task 1, Sheridan Road/Chicago Avenue alternate analysis at the April 28, 2014 Council meeting. A recommended option for Sheridan Road/Chicago Avenue Improvement Project has been selected. Staff has requested City Council approval on the December 8, 2014 to proceed with awarding tasks 2 and 3, IDOT required Phase I and Phase II engineering services (Agenda Item A3.5). The completion of all the underground utility improvements along the corridor has to be accomplished before any street work can be started. Staff is therefore recommending that the subsurface utility work be completed in 2015 followed by street, bike lane, and sustainable parkway improvements in 2017. Memorandum 118 of 516 Summary: The City Council approved deferring the resurfacing, streetscape and bike improvements along the Sheridan Road corridor until 2017, but also authorized the required underground utility improvements to be completed in 2015. The underground utility improvements that are required on Sheridan Road include water main improvements and installation of utilities by Northwestern. The City’s Utilities Department has identified a water main lining project on Sheridan Road between Emerson Street and Lincoln Street. Water main replacements are also needed on Sheridan Road between Lincoln Street and Central Street, and between Ingleside Place and Ridge Avenue. Staff is recommending a change order to CBBEL contract awarded under RFQ/RFP 14- 16, since the consultant has completed the topographic survey and field investigation for the Sheridan Road project, has an understanding of the scope, complexity, schedule and community engagement elements of this project. Their understanding of these elements will result in cost and time savings to the City. The proposed schedule for 2015 is to finish the water main improvements design in February, bid the project in March and make a recommendation to the Council to award the construction work in April. This will allow the construction to take place during the summer months when school in not in session. The Christopher B. Burke Engineering, Ltd. project team includes HR Green (EBE) for water main design and civil engineering QA/QC. Christopher Burke has committed to 25.29% M/W/EBE participation for the project., which includes this change order and the Phase 1 and Phase 2 Engineering Contract (Agenda Item A3.5) Attachments: Scope & Fee Proposal Memo MWEBE Page 2 of 2 119 of 516 Suenonu Ro,eD - WnrER M,etu Cunuee OnoenTask 1- Watermain lmprovements Design and Construction ObservationThis task includes preliminary engineering, preparation of contract plans and specifications, andconstruction phase services for the Sheridan Rd Watermain Replacement Project. The Project limits aredetailed below. The watermain installed in this area will consist of installing new watermains, valves, firehydrants, and water seruices. The project includes approximately 2,600 linear feet of 6-inch and 8-inchwatermain.Watermain Replacement LimítsSheridan Rd - Ridge Ave to lngleside Pl (Approximately 1700')- Replace 6" with 8"Sheridan Rd - Central 5t to Lrncoln St (Approximately 900') - Replace b" with 8"This task also includes preliminary engineering, preparation of contract plans and specifications, andconstruction phase services for the Sheridan Rd Watermain Lining Project. The Project limits are SheridanRd - Lincoln St to Emerson St. The 18-inch cast iron watermain will be rehabilitated with Cured in Place Pipe(CIPP). Additionally, the 6-inch parallel main will be abandoned and all existing connections and servicestransferred to the rehabilitated L8-inch watermain. The abandonment will require installing newwatermains crossing Sheridan Rd, valves, fire hydrants, and water services. The project includesapproximately 3,500 linear feet of CIPP liner to rehabilitate the l-8-inch watermain.Task 1.1 - Watermain Replacement DesiFnWe will prepare pre-final and final engineering plans and specifications. The scope of this taskincludes five coordination meetings, visiting the site and coordinating with the potential propertyowners for property access required for implementation of the proposed watermainimprovements, as needed.Pavement Repair and ReplacementWhere required for construction of the utilities, the existing pavement will be saw cut, removedand replaced with full depth asphalt patch, The width of patching has been estimated at 8 foot forthe length ofthe projects.Construction Phasins and SchedulingA plan for implementing the project will be developed. This plan may phase construction asnecessary for access to project site and minimize interference with traffic. The scheduling will takea reasonable look at contractor production and set a project completion date based upon theworking days necessary to complete all of the included project construction elements.Preparation of Bidding DocumentsDrawings shall be prepared using the accepted engineering practice and criteria established by theCITY for plan preparation. We will prepare final plans, which will generally include the followingitems for this project:Estimate of QuantitiesThis item consists of final bid items to be included in the Project as well as final quantitytabulations and the development of the general notes and estimate reference information.1.Scope oF SERVIaES120 of 516 Suenpnu RolD - WnrER Mltu Cun¡toe OnoenScope or SenvtcEsRemoval Plans - This item consists of final design and drafting of the removal plans.Watermain Profiles and DetailsThis item consists of final design and drafting of the watermain, hydrants, and specialconnection details planned for the project.Pavement Patching Plansln addition to the patching necessary for the watermain, CBBEL will prepare pavementpatching plans for Sheridan Road from Chicago Avenue to lsabella Street. The patchingplans will be developed to provide an acceptable pavement surface until 2017 whenSheridan Road is scheduled for reconstruction.Special Construction DetailsThis item consists of the final design and drafting of miscellaneous details not included inthe other items. lncluded are such items as special grading details and utility details notincluded in the standard drawings.SpecificationsCITY specifications will be incorporated into the Bidding Documents. Check sets of drawingsat the 30%, 6OYo, and 90% shall be provided to the CITY's staff for their review. The reviewsets will be highlighted in Final Design meetings.A typical set of contract plans and specifications will contain the following information:1,. Title Sheet/Plan Notes2. Summary of Quantities3. Specifications4. Plan and Profile Sheets5. Construction Details6. Traffic Control7. Standard DetailsConstruction PermittingConstruction documents and a Construction Permit Application shall be submitted to the IEPA forapproval. Construction documents along with completed construction permit applications will besubmitted. We will answer questions from agencies as required during the review and permittingprocess.Opinion of Probable CostA cost estimate will be prepared reflecting the recommended utility improvements. Unit pricesfrom previous projects, consultation with Contractors and suppliers will be utilized to prepareaccurate cost projections. The cost will not include the cost of land or easements for right-of-way.121 of 516 Suennnru Ro,qD - WnrER Mntru Cunruoe OnornScope or SenvtcEsBiddineWe will provide bidding services to facilitate CITY receiving the best possible Contractor selectionand bids. Bidding services shall include advertising and soliciting interest in the project fromregional Contractors. We will maintain a current plan holders list through the Bidding Phase.Answer Questions Duríns BiddingAs the Contractors review the Drawings to prepare their bid, our lead designers will be available toanswer questions and issue Addenda as necessary to clarify the requirements of the project.Evaluation of BidsWe willattend the bid opening and assist CITY in evaluating the bids. References of the low bidderwill be contacted and CITY will Lre advised as to tlie acceptability of tlie Cotitractor', subcurrtractors,and suppliers in their capabilities in meeting the requirements of the Contract Documents.ObservationWe will provide extensive full-time on-site observation of the work in progress and field checks ofmaterials and equipment through a Resident Engineer, who shall:o Observe the progress and quality of the executed work. Determine if the work isproceeding in accordance with the Contract Documents. CBBEL shall keep the CITYinformed of the progress of the work, guard the CITY against defects and deficiencies in thework, and advise the CITY of all observed deficiencies of the work and disapprove or rejectall work failing to conform to the Contract Documents.o Serve as the CITY's liaison with the contractor working principally through the contractor'sfield superintendent.o Be present whenever the contractor is performing work on-site, associated with theproject.o Cooperate with the contractor in dealing with the City and utility companies havingjurisdiction over the Project in order to complete service connections to public utilities andfacilities.o Attend all construction conferences. Arrange a schedule of progress meetings and otherjob conferences as required. Maintain and circulate copies of records of the meetings.o Review contractor's progress on a bi-weekly basis and update the progress schedule.Compare actual progress to the contractor/s approved schedule. lf the project falls behindschedule, work with the contractor to determine the appropriate course of action to getback on schedule. lf the contractor falls behind by 14 calendar days, he is required tosubmit a revised schedule showing how the completion dates will be met. No furtherpayments will be made until a revised schedule is submitted.o Maintain orderly files of correspondence, reports of job meetings, shop drawings and othersubmissions, original contract documents including all addenda, change orders andadditional drawings issued subsequent to the award of the contract.o Record names, addresses and telephone numbers of all contractors, subcontractors, andmajor material suppliers.3122 of 516 Suenøeu RonD - WnER Mnt¡v Cu,euoe OnoenScope or SenvtcEso Determine if the project has been completed in accordance with the contract documentsand if the contractor has fulfilled all obligations.o Except upon written instruction of the CITY, the Resident Engineer or lnspector shall notauthorize any deviation from the Contract Documents.o Alert the Contractor's field superintendent when materials or equipment are beinginstalled before approval of shop drawings or samples, where such are required, and advisethe CITY when it is necessary to disapprove work as failing to conform to the ContractDocuments.o Discuss the truck routes with the Contractor and monitor that the identified routes arebeing used.o Respond to any Requests for lnformation from the Contractor.DESIGN AND BIDDING SERVICESWe will prepare pre-final and final engineering plans and specifications. The scope of these servicesinclude five coordination meetings with the CITY, visiting the site and coordinating with thepotential property owners for property access required for implementation of the proposedwatermain improvements, if needed.Pavement Repair and ReplacementWhere required for construction of the lining pits, the existing pavement will be saw cut, removedand replaced with full depth asphalt patch.A plan for implementing the project will be developed. This plan may phase construction asnecessary for access to project site and minimize interference with road improvements. Thescheduling will take a reasonable look at contractor production and set a project completion datebased upon the working days necessary to complete all of the included project constructionelements.Preparation of Bidding DocumentsDrawings shall be prepared using the accepted engineering practice and criteria established by CITYfor plan preparation. We will prepare final plans, which will generally include the following itemsfor this project:Estimate of QuantitiesThis item consists of final bid items to be included in the Project as well as final quantitytabulations and the development of the general notes and estimate reference information.Removal Plans - This item consists of final design and drafting of the removal plans.Watermain Profiles and Details4123 of 516 Suenpnu RonD - WnrER Mntru Cunruee OnoenScope or SenvtcEsThis item consists of final design and drafting of the watermain, hydrants, and specialconnection details planned for the project.Special Construction DetailsThis item consists of the final design and drafting of miscellaneous details not included inthe other items. lncluded are such items as special grading details and utility details whichare not included in the standard drawings.SpeciticationsCITY specifications will be incorporated into the Bidding Documents. Check sets of drawingsat the 3O%, 60%, and 90% shall be provided to the CITY's staff for their review. The reviewsets will be highlighted in Final Design meetings.A typical set of contract plans and specifications will contain the following information:L. Title Sheet/Plan Notes2. Summary of Quantities3. Specifications4. Plan and Profile Sheets5. Construction Details6. Traffic Control7. Standard DetailsConstruction PermittingConstruction documents and a Construction Permit Application shall be submitted to the IEPA forapproval. Construction documents along with completed construction permit applications will besubmitted. We will answer questions from agencies as required during the review and permittingprocess.Opinion of Probable CostA cost estimate will be prepared reflecting the recommended utility improvements. Unit prices fromprevious projects, consultation with Contractors and suppliers will be utilized to prepare accuratecost projections. The cost will not include the cost of land or easements for right-of-way.BiddineWe will provide bidding services to facilitate CITY receiving the best possible Contractor selectionand bids. Biddíng services shall include advertising and soliciting interest in the project from regionalContractors. We will maintain a current plan holders list through the Bidding Phase.124 of 516 Suenpnu RotD - WnrER Mnnt Culuoe OnoenScope or SenvtcEsAnswer Questions During BiddingAs the Contractors review the Drawings to prepare their bid, our lead designers will be available toanswer questions and issue Addenda as necessary to clarify the requirements of the project.Evaluation of BidsWe will attend the bid opening and assist CITY in evaluating the bids. References of the low bidderwill he contacted and CITY will be advised as to the acceptability of the Contractor, subcontractors,and suppliers in their capabilities in meeting the requirements of the Contract Documents.Task 1.4 - Watermain [ining Construction ObservationWe will provide extensive full-time on-site observation of the work in progress and field checks ofmaterials and equipment through a Resident Engineer, who shall:o Observe the progress and quality of the executed work. Determine if the work isproceeding in accordance with the Contract Documents. CBBEL shall keep the CITYinformed of the progress of the work, guard the CITY against defects and deficiencies in thework, and advise the CITY of all observed deficiencies of the work and disapprove or rejectall work failing to conform to the Contract Documents.o Serve as the CITY's liaison with the contractor working principally through the contracto/sfield superintendent.o Be present whenever the contractor is performing work on-site, associated with theproject.o Cooperate with the contractor in dealing with the City and utility companies havingjurisdiction over the Project in order to complete service connections to public utilities andfacilities.o Attend all construction conferences. Arrange a schedule of progress meetings and otherjob conferences as required. Maintain and circulate copies of records of the meetings.o Review contractor's progress on a bi-weekly basis and update the progress schedule.Compare actual progress to the contractor's approved schedule. lf the project falls behindschedule, work with the contractor to determine the appropriate course of action to getback on schedule. lf the contractor falls behind by L4 calendar days, he is required tosubmit a revised schedule showing how the completion dates will be met. No furtherpayments will be made until a revised schedule is submitted.o Maintain orderly files of correspondence, reports of job meetings, shop drawings and othersubmissions, original contract documents including all addenda, change orders andadditional drawings issued subsequent to the award of the contract.o Record names, addresses and telephone numbers of all contractors, subcontractors, andmajor material suppliers.o Determine if the project has been completed in accordance with the contract documentsand if the contractor has fulfilled all obligations.o Except upon written instruction of the ClW, the Resident Engíneer or lnspector shall notauthorize any deviation from the Contract Documents.6125 of 516 Surnnnu RonD - WnrER M,etru Cutuoe OnøenAlert the Contracto/s field superintendent when materials or equipment are beinginstalled before approvalof shop drawings or samples, where such are required, and advisethe CITY when it is necessary to disapprove work as failing to conform to the ContractDocuments.Discuss the truck routes with the Contractor and monitor that the identified routes arebeing used.Respond to any Requests for lnformation from the Contractor.Scope oF SERVnaESN:\PROPOSATS\ADMIN\2014\Evanston - Sherldan Road Phase 1 and Watermaln Design and Construct¡on\CBBEL Sherldan Road_Watermaln Change Order Scope ofWork.docx126 of 516 Gity of EvanstonWatermain Design and Construct¡onWork HoursChristopher B. Burke Engineering, Ltd.127 of 516 To: Suzette Robinson, Director of Public Works Dave Stoneback, Director of Utilities Sat Nagar, P.E., City Engineer From: Tammi Turner, Purchasing Manager Subject: Sheridan Road Project – RFQ/RFP 14-16 Phase I & Phase II Engineering Water Main Project Change Order #1 Date: December 8, 2014 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to Sheridan Road Water Main Project Change Order, RFQ 14-16 with Christopher B. Burke Engineering, Ltd. is found to be in initial compliance with the goal by subcontracting 25.29% of the contract work to certified M/W/EBE’s. Christopher B. Burke, Ltd.’s total bid includes Phase I Engineering, Phase II Engineering is $850,676 and water main change order is $358,036 for a total $1,208,712 and will receive 25.29% credit. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE HR Green 820 Davis Street, Ste. 408 Evanston, IL 60201 Design $240,710.00 19.91% X ALTAMANU 1700 Irving Park Road Chicago, IL 60613 Landscape Design $65,000.00 5.38% X Total M/W/EBE 25.29% Cc: Martin Lyons, Assistant City Manager/CFO Memorandum Sheridan Road Water Main Project Change Order #1 – RFQ14-16, Christopher B. Burke Engineering, Ltd., M/W/EBE Memo 12.08.2014 128 of 516 For City Council meeting of December 8, 2014 Item A4.2 Business of the City by Motion: Manhole Lining Change Order For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director of Utilities Kristin Rehg, Management Analyst Subject: Approval of Change Order No. 1 for 2014 Manhole Lining (Bid 14-57) Date: November 25, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the 2014 Manhole Lining contract (Bid 14-57) with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL). This change order will extend the contract duration by 182 days to May 31, 2015. There will be no change to the original contract amount of $133,600.00. Funding Source: The project in the amount of $133,600.00 is funded from the Sewer Fund (Account 515.71.7400.62461). It has a total budget allocation of $200,000 for FY 2015. Background: City Council awarded the original contract on September 22, 2014. This contract involves the rehabilitation of 56 manholes that are 36” diameter and 16 manholes that are 48” diameter in various locations around the City. A location map indicating where the work will take place is attached for your reference. Analysis: The rehabilitation work was to have been completed by November 30, 2014. Unfortunately, the manhole lining process requires a minimum temperature of 40 degrees F, and, because of the unseasonably cold weather this fall, National Power Rodding has been unable to complete the work. Therefore, staff is proposing the work be postponed until the spring, which requires a time extension of 182 days. The new completion date would be May 31, 2015. Funding for this project would come from the FY 2015 budget instead of the FY 2014 budget. Memorandum 129 of 516 The contractor has confirmed that this time extension will not result in any cost increases to the City. Legislative History: The City Council approved contract award to National Power Rodding on September 22, 2014. Attachments: 2014 Manhole Lining Location Map Change Order No. 1 130 of 516 131 of 516 132 of 516 For City Council meeting of December 8, 2014 Item A5 Business of the City by Motion: Downtown Evanston FY2015 Funding Request For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Downtown Evanston FY2015 Request for Budget Contribution Share Date: November 26, 2014 Recommended Action: Staff supports a recommendation from the Administration & Public Works Committee to City Council for approval as follows: • $323,000 from the Special Service Area # 4 (SSA #4) for downtown operations and maintenance • $98,000 from the Economic Development Fund for supplemental marketing and economic development activities • $98,670 equally split equally between the Washington National TIF and Economic Development fund for additional maintenance contract reimbursements Discussion: Funding for Downtown Evanston comes from three basic sources: Special Service Area #4: Downtown Evanston has made a recommendation to City council to levy $323,000 for 2015. Downtown Evanston’s budget shows funding at $323,000. During the year, if tax revenues come in at an amount greater than $323,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $98,000 shown in the budget request. Because SSA taxes are collected by the City through property tax billing, Downtown Evanston will invoice the City of Evanston’s Finance Department quarterly for disbursements. Memorandum 133 of 516 Maintenance Contract Reimbursements: Downtown Evanston is requesting that the city maintain (i.e.2014 levels) its $98,670 share of the $180,000 maintenance contract for 2015. The City Council approves Downtown Evanston’s maintenance contract annually. The City reimburses Downtown Evanston for supplemental/additional maintenance services. Landscape Concepts Management is the current vendor. The contract is between Downtown Evanston and the vendor. City of Evanston Contribution: Downtown Evanston is seeking $98,000 for 2015 supplemental marketing and economic development activities as outlined in the attached proposal. The contributions will be invoiced quarterly. Legislative History This matter was scheduled to appear before the Economic Development Committee on October 22, 2014 and on November 19, 2014. However, both meetings were cancelled due to lack of quorum. In order to resolve this matter, staff is recommending the Administration & Public Works Committee consider the matter. Attachments -Downtown Evanston 2015 Budget Proposal 134 of 516 Downtown Evanston CY2015 Proposed Budget Budget Line Item Definitions The following definitions are intended to aid City staff and the City Council in understanding the approach to this budget as a full-time operation. Income and expense line items are described for background purposes. Income Line Items Special Service Area #4 (SSA #4): This line item, $323,000 in the 2015 Budget, is the proceeds from the self-imposed-tax paid by commercial property owners within the SSA’s legally defined geography. These proceeds are collected by the City of Evanston. Downtown Evanston invoices the City of Evanston’s Finance Department quarterly for these proceeds. Unfortunately, based on the preliminary 2013 tax assessor’s calculation for this district, the maximum tax that will be produced from the .1464 limiting rate is $323,000. We are requesting that the City levy an amount of $370,000, however our budget shows funding at $323,000. By authorizing the higher levy, we will take advantage of all of the available tax dollars up to our tax cap rate. During the year, if tax revenues come in at an amount greater than $323,000, the City can adjust the quarterly contribution from the Economic Development Fund below the $98,000 shown in our budget request. This method will allow Downtown Evanston to receive some combination of taxes and contributions which will equal $519,670. (See attached chart explaining reimbursements) City of Evanston Contribution: As described in Ordinance #67-O-07, the City may make a contribution to Downtown Evanston from one of four funds—the Washington National TIF Special Tax Allocation Fund, the Economic Development Fund, and any appropriate City Council approved funding source. The projected amount for CY2015 is recommended to be $98,000. As with SSA #4 payments, the expectation is that these contributions will be invoiced quarterly. As is noted above the contribution amount may need to be adjusted downward based on the final levy collection for 2015 under the tax cap rate of .1464. Maintenance Contract Reimbursements: The maintenance contract with the downtown maintenance contractors (currently Landscape Concepts Management) is approved annually by Evanston’s City Council. The contract is between Downtown Evanston and the sub –contractor, Landscape Concepts Management. Certain services provided through the Downtown Evanston sub -contract are services performed at the needs of the district, flower plantings, additional garbage pickup and sidewalk maintenance. These reimbursements are for these special services. This agreement, expressing these services, between Downtown Evanston and the City is then signed by the City Manager after Council approval. Due to the decrease in SSA #4 funding, Downtown Evanston is requesting the agreement be revised to share the contract this year at 50/50 as in the previous years. 135 of 516 Contributions: This projection represents an agreed upon contribution by Northwestern University as owner of 1800 Sherman Avenue. Northwestern has agreed to this contribution. As with the other key revenue categories, the plan is to invoice quarterly for these proceeds. Marketing Program Reimbursements: Several Downtown Evanston marketing programs are conducted jointly with downtown business owners. Participating businesses partially pay for these initiatives. These programs include street banners, cooperative advertising, and radio advertising on WBEZ, Big Bite Night and proposed “walk” events in 2015. Sponsorship income from the It’s Thursday dance series is also included in this category. Interest Income: Downtown Evanston maintains an insured money market account, in addition to its operating checking account, with First Bank & Trust. Some interest income is received annually from deposits to this account prior to any transfer to the checking account. Expense Line Items Expenses are divided into eight categories—Marketing, Events, Directory and Print, Display Ads, Maintenance, Holiday Decorations, Payroll, and Administrative. These categories were separated for reviewer clarity. Marketing: The Marketing budget comprises of marketing downtown Evanston generally, moving into 2015 the goal is to market “Experience Evanston” to the Chicago market and surrounding suburbs. The second tier of marketing is for the Evanston market and that is to “Shop Local”. For next year’s budget, Downtown Evanston plans to reduce current print advertising and focus on more social media and electronic advertising. The commercial real estate message is different than our audience of shoppers, diners and entertainment seekers, this message and portion of the budget aims to attract new and expanding retailers to help fill vacancies. Other marketing efforts will be in conjunction with the Economic Development staff to market larger developments as well as available office space. Downtown Evanston’s ongoing campaign to enhance downtown’s image as an office location remains a high priority. Examples:  The annual registrations and printing expense for two International Council of Shopping Centers meetings in Chicago. These two events attract retailers and site locators seeking locations throughout the Midwest. The second meeting features presentations by retailers providing site specifics. City staff and Downtown Evanston staff attend both events.  Variations in expense for the commercial real estate category. The commercial real estate expenses differ from general marketing. Reaching those decision makers through advertising and outreach to the office broker community requires 136 of 516 a different approach. There are local and regional channels for ongoing image development; most are trade publications, print and electronic. In 2015, as with all marketing the focus will be mainly electronic and through traditional networking. Downtown Evanston continues its membership with Loopnet which is a tool to identify potential retail tenants to locate in Evanston. This line item will also assist with the purchase of updated demographic and psychographic data as well as host a broker’s breakfast and tour. Events: Certain events, unless retail promotions, do not ‘ring registers.’ They provide visibility for the broader downtown offering. These line items include event specific expenses only. The ‘It’s Thursday’ dance series is currently the largest, including expenses for bookings and performers for that six-week series. The Sidewalk Sale expense is for a small amount of direct expense specific to that retail promotion. Smaller line items recognize event specific expense for Big Bite Night and in 2015 for new events in the Spring; including themed “walks” or “strolls”. In 2015 the two larger events will include a new fall event focusing on local craft beers and downtown’s growth of new restaurants by creating an event to highlight these assets. Also, we will work to continue to grow the Tree Lighting event. Directory and Print: The downtown directory category remains the same as last year with only one printing during the year. This map brochure, currently lists all of downtown’s ground level merchants. Current distribution is now 85,000 annually. The Gift Card expense line item includes printing of cards, a guide and envelope. This line item also includes all the fees associated with the gift card program which has increased due to online sales and increase of sales. Display Ads: The street pole banners and marketing expense in 2014 was $17,000, increased the budget for 2015 with the idea that with increase of new businesses, we will sell more banners. Maintenance: The primary Downtown Evanston contract is currently with Landscape Concepts Management. This contract will be extended to December 2015. The contract includes: maintenance and seasonal plantings for 18 planters, extra trash removal, sidewalk maintenance and maintenance of some street level and planter beds throughout downtown. Within maintenance, there are additional funds included in this line item for plant materials and event maintenance such as Big Bite Nite and The Tree Lighting. This also represents costs to purchase any materials excluded from the larger maintenance sub- contract. Holiday Décor: Downtown Evanston has an agreement with Temple Display to continue decorating the district during the holiday season. The current inventory is 105 snowflakes and 166 wreaths. Each year we must purchase new bows for the wreaths. In FY 2009, 137 of 516 Downtown Evanston approved the purchase of LED lights for the Holiday Tree at Fountain Square. These lights use less power, and will also be removed from the tree after the season and stored for re-use each year. This product is under warranty for 5 years. No new purchases for holiday décor are expected in 2015 unless there is damage to the inventory. Payroll/Benefits/Taxes/Fees: This line item represents the largest expense category. Full-time salaries for an Executive Director, Marketing and Events Coordinator and a part time staff person to assist with place making and events is budgeted for $129,996. Medical benefits for full-time staff will be available from the City of Evanston. This arrangement is typical among similar downtown organizations. The estimate shown applies the single rate for the City’s PPO & HMO on an annual basis less a 30% employee contribution for these benefits. Also included in this line item is a 3% match for retirement plan. Included in the budget is a part time bookkeeper that generally works 2-3 hours per week and manages the accounting system and works in tandem with the Executive Director and Downtown Evanston’s accounting firm and Treasurer on financial matters. Administrative- non personnel: This line item includes the day-to-day cost of operating the Downtown Evanston office. The current lease at 820 Davis is up in June 2015, staff is currently working to find a store front lease option. 138 of 516 Evmark CY 2015 Draft Budget CY 2015 DRAFT INCOME Special Service Area #4 323,000 City of Evanston Contribution 98,000 Maintenance Contract Reimbursements 98,670 Contributions-NU 20,000 Marketing Program Reimbursements 25,000 Interest Income 120 Card Activation Fees 2,400 TOTAL INCOME 567,190 EXPENSES MARKETING 66,000 Events It's Thursday Series 8,000 Super Summer Sale 3,000 Big Bite Night 2,500 Holiday Tree Lighting 15,000 General Event Expense 3,000 New Fall Event 10,000 New Spring Event 5,000 Total Events 46,500 Directory and Collateral Materials Printing 18,000 Graphic Design 8,000 Gift Card Expense 8,000 Website 6,000 Street Banners 19,000 Other Marketing Expense Total Directory and Collateral Materials 59,000 TOTAL MAINTENANCE 180,784 TOTAL HOLIDAY DÉCOR 30,000 PAYROLL/ BENEFITS/ TAXES/ FEES Full-Time Staff Salaries 129,996 Full-Time Staff Benefits 17,000 Hourly/ contract staff 28,000 Maintenance Worker 0 Employer Taxes 12,000 Payroll Processing Fees 1,500 TOTAL PAYROLL/ BENEFITS/ TAXES/ FEES 188,496 139 of 516 ADMINISTRATIVE Rent 12,000 Telephone 4,000 Internet/DSL 3,000 Accounting 8,000 Board Meetings 500 Postage 1,200 Insurance 7,000 Business/Professional Development 3,500 Dues and Subscriptions 2,800 Licenses and Fees 500 Computer equip & professional Services 5,000 Supplies 3,000 Miscellaneous 1,000 TOTAL ADMINISTRATIVE 51,500 TOTAL EXPENSES 622,280 NET INCOME (55,090) 140 of 516 10/15/2014 1 Composition of Board Members •Class 1 - Chamber of Commerce (1 seat) •Class 2 - Top 10 tax payers in the Downtown (10 seats) •Class 3 - City of Evanston- City Manager and Director of Public Works (2 seats) •Class 4 - Business owners- Mix of office, retail and restaurant (7 seats) •Class 5 - Residents – 2 from within the Downtown SSA District and 1 from outside the Downtown SSA District. •For a total of 23 seats 141 of 516 10/15/2014 2 Board of Directors Directors: Class 1 •Elaine Kemna- Irish, E.D. Evanston Chamber of Commerce Class 2 •Chris Rackham, NAI Hiffman - 909 Davis •Andrew McDonald, Rotary International – 1560 Sherman •Ami Mayo, Golub & Co. - 1603 Orrington •Lori Stein, McCaffrey Interests – Church St. Plaza •Mike McGuigan, The Hilton Orrington/Evanston Hotel – 1710 Orrington •Lyndsay Major, Inland American Retail – Sherman Plaza •Kristin Enger, Podolsky – 500 Davis •Beth Dote, Park Evanston – 1630 Chicago •Vacancy – 1007 Church •Adrian Brewington, Hilton Garden Inn Chicago North Shore/Evanston 1818 Maple Board of Directors Cont: Directors: Class 3 •Wally Bobkiewicz, City Manager of Evanston •Suzette Robinson, Director, Public Works Class 4 •Rob Gilbert, Arthur Hill & Co. – 900 Clark St. •Howard Kain, First Bank & Trust of Evanston – 820 Church St. •Dan Kelch, property owner and restaurateur – 804 Davis •Lucile Krasnow, Northwestern University •Chris Mailing, 1027 Davis Street LLC – 1027 Davis •Jim Nash, Farnsworth Hill •Lynn Robinson Phillips, Robinson Rental – 1609 Sherman Class 5 •Jim Corirossi, residential property owner •Hank Goldman, residential property owner •Vacancy, resident outside of downtown 142 of 516 10/15/2014 3 Executive Committee members and officers: •Chris Mailing, Chair (Class 4) – 1027 Davis Street, LLC •Rob Gilbert, Treasurer (Class 4) – Arthur Hill Co. •Adrian Brewington, Secretary (Class 2) – Hilton Garden Inn Chicago North Shore/Evanston •Howard Kain, First Bank and Trust (Class 4) •Andrew McDonald, Rotary International (Class 2) •Mike McGuigan, Hilton Orrington (Class 2) •Hank Goldman, downtown resident (Class 5) 143 of 516 10/15/2014 4 Downtown Evanston Goals 1) Maintain and expand an exciting mix of both local and national retail business and office space in Downtown Evanston 2) Promote the performing arts in Downtown Evanston 3) Strengthen relationships between Downtown Evanston, the City of Evanston and Northwestern University for mutual benefit 4) Further enhance the public realm of Downtown Evanston 5) Continue to partner with the City of Evanston to enhance downtown policy making, incentives and zoning in the downtown district •RFP was issued to planning consultants to help the organization refresh existing goals and implement goals/strategies •PLACE consulting has been selected, first phase of work to begin end of October, early November 144 of 516 10/15/2014 5 Recently Opened Summer 2014 Businesses Coming Soon •Bangers and Lace - 810 Grove St. •Hyatt Place – 1515 Chicago – work has begun •800 Degrees - 812 Church Street (In process) •Patisserie Coralie - 600 Davis •Doc Popcorn - 1613 Sherman (In process) •Freshii - 1596 Sherman (In process) •Blaze Pizza – 1737 Sherman •Asian Express – 1009 Davis (In process) •Tier 1 Training - 1017 Davis 145 of 516 10/15/2014 6 Website traffic is up! 1/1/2013 – 10/7/2013 1/1/2014 – 10/7/2014 Increase from 2013 Visits 79,294 98,296 19,002 Users 62,975 79,594 16,619 Pageviews 276,151 354,382 78,231 Issued an RFP for new website design and functionality. Marketing team has chosen a local vendor, work will start by end of October, go live date before end of year. Website visitors are coming from all over… ‐98,296 website visits came from 7,688 different cities. Chicago, Evanston and the surrounding North Shore continues to be the main source of this website traffic. Top Referral Sites Leading Visitors to DowntownEvanston.org: • CityofEvanston.org • Northwestern.edu • Google.com 146 of 516 10/15/2014 7 Downtown Evanston Gift Card 1/1/2013 – 10/7/2013 1/1/2014- 10/7/2014 Increase Dollar amount purchased $32,580 $42,636 $10,056 #of cards purchased 999 1,120 121 Top Redeeming Business: •Century Theatres •CVS Pharmacy •Whole Foods Market •Average gift card purchase = $40 New Creative 2014 The Power of Social Media Facebook: 4,799 Fans Twitter: 2,942 Followers Instagram: 170 Following Newsletter subscribers: 4,853 contacts Downtown Evanston sends out: •Weekly Entertainment Newsletters •Bi-Weekly district specials and events •NEW a tips/trends newsletter to retailers “I see your weekend activities newsletter every week –They are great! How can Giordano’s be included?” ‐Dan Bruss, Giordano’s Pizzeria Manager “Thank you for including us in your weekend newsletter, social media and online calendar. Because of your efforts we gained a new client!” ‐Jane Miller, Jane Miller Gallery 147 of 516 10/15/2014 8 Seasonal Online Banner Ads New Creative in 2014 for Chicago audience Banner Program Participation increases by 60% 45 Sponsoring Businesses in 2014 28 Sponsoring Businesses in 2013 134 Banners Installed in 2014 148 of 516 10/15/2014 9 Maintenance Recap •Seasonal Plantings installed 4 times per year •Maintain 17 pots and sidewalk planter beds located throughout downtown. •Annual sidewalk power washing (completed by end of May) •Litter and trash removal Summer Planter Fall Planter 2014 Current Maintenance contract with Landscape Concepts Management will be extended for one year – 12/2015 Sherman Avenue Projects Completed! July – September Street and sidewalk resurfacing between Grove and Lake Streets Construction was extended due to weather July - August 2 Weeks Planter Bed abatement and construction 149 of 516 10/15/2014 10 Bike to work week Pit Stop Largest Suburban “Pit Stop” in 2014 – over 50 bikers came and received giveaways WGN Comes to Downtown Evanston! 9 live shots on the WGN Morning News viewed by 227,500 people 150 of 516 10/15/2014 11 It’s Thursday, Let’s Dance – New Location! •“It was awesome! We loved having it outside of our door and would love to sponsor it again next year!” •Nate Cooper, LYFE Kitchen •“I would like to extend my professional gratitude for the move of ‘It’s Thursday, Let’s Dance’ to 1603 Orrington. Not only did my business benefit from the move, I think that logistically it is a better fit for the event! We noticed a significant increase on the nights of these events throughout the summer. This event really creates much needed energy to our downtown!” •Joey Conway, KOI Fine Asian Cuisine & Lounge Summer Fun! Evanston Sidewalk Sale Presented by Downtown Evanston July 25 – 27 •DJ •Sidewalk Chalk “party” at Fountain Square •6 Bands on 6 Thursday evenings •Dance Instruction •200 + dancers and spectators each Thursday 151 of 516 10/15/2014 12 Kits, Cats and Kids block party – Sept 18, 2014 •Partnership with COE, NU, Evanston Chamber of Commerce, ETHS and District 65 •7 Food trucks •NU Athletic Department had games and athletes to entertain kids •Face Painting and crafts •200 Free Hot Dogs sponsored by First Bank & Trust •ETHS vs NU Marching Band and ETHS and NU Purple Haze performed Hosted First Park(ing) Day – September 19 only metro Chicago city to participate Park(ing) Day is an international event where people transform metered parking spots into temporary parks 152 of 516 10/15/2014 13 •Activated an non tradition event space •Partnered with 2 small businesses; •Bookends and Beginnings and Alley Gallery •Interactive art •DJ •Local Food and Beer •Food Truck Participation from 36 restaurants and 1,800 students Big Bite Night – Sunday, October 5, 2014 153 of 516 10/15/2014 14 Business Development Events October 7, 2014 Participated with Crain’s Chicago – Small Business Week. Hosted a Small Business Expo – only city outside of Chicago to participate. 64 registrants and 10 exhibitors Exhibited a the ICSC Midwest - Deal Making event at Navy Pier, Downtown Evanston was 1 of 6 economic development agencies to exhibit 154 of 516 10/15/2014 15 Programs to complete by end of year 1) Brokers breakfast and walking tour – TBD 2) City Swap 3) Continue with in person and on line surveys Art Under Glass returns: •Final selection of artists completed •Installation of art to occur October 2014 •Still looking to find more spaces for art….a good problem to have! 155 of 516 10/15/2014 16 Fountain Square Visioning Participation #myfountainsquare •Sunday October 26 – Tuesday October 28 •Passive visioning events •Fall themed active events HOLIDAY EVENTS Downtown Evanston will partner with AMEX to sponsor Small Business Saturday Tree lighting event will be November 29, 2014 156 of 516 10/15/2014 17 Public Art in 2015 Clark St. CTA Underpass 2014 Marketing •Created a marketing team, lead by Hank Goldman (ED). Team consists of downtown small business owners and real estate marketing professionals. •Focus on media and online advertising for the holiday shopping/dining season. •1) Focus ads to the Chicago audience to “Experience Evanston”. Media includes: WBEZ, Chicago Reader, Facebook, WTTW •2) Print and online ads for Evanston audience to “Shop Local” and buy the gift card. Media includes: Evanston Now, Roundtable, Evanston Review and Make It Better Magazine 157 of 516 10/15/2014 18 2015 Proposed Budget •2014 expenses were down due to a transition period of the Executive Director and the reduction of a FT staff person, allowing for $50,000 in carry over funding in 2015. •Due to carry over funds Downtown Evanston is able to reduce the request of the city’s contribution in 2015 •Other cost savings proposed for 2015 will include print materials, web hosting, and a transition to more digital advertising and social media advertising, as well as a FT staff person. •In 2015 staff will work to provide new and exciting events that will assist in generating revenue for the organization, this will require a PT staff hire in 2015. 2015 Proposed Budget Evmark CY 2015 Budget CY 2013 CY 2014 CY 2015 Actual Budget DRAFT INCOME Special Service Area #4 320,000 320,000 323,000 City of Evanston Contribution 138,000 138,000 98,000 Maintenance Contract Reimbursements 98,670 98,670 98,670 Contributions-NU 20,000 20,000 20,000 Marketing Program Reimbursements 30,500 30,500 30,000 Interest Income 200 200 120 Card Activation Fees 1,592 2,276 2,400 TOTAL INCOME 608,962 607,370 567,190 158 of 516 10/15/2014 19 2015 Proposed Budget Expenses: Marketing - $66,000 Events - $46,500 Directory and Collateral Materials - $59,000 Total Maintenance - $180,784 Total Holiday Décor - $30,000 Total Payroll/Benefits/Taxes/Fees - $188,496 Total Admin – Non Personnel - $51,500 Total Expenses = $622,280 Total Income = $567,190 Carry Over = $55,090 159 of 516 For City Council meeting of December 8, 2014 Item A6 Business of the City by Motion: Grant Agreement with YOU For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joe McRae, Parks, Recreation & Community Services, Interim Director Christina Ferraro, Asst. Director Parks, Recreation & Community Services Kevin L. Brown, Community Services Manager Subject: Grant Agreement with Youth Organizations Umbrella (Y.O.U.) to Provide Subcontract Services for Outreach Program Date: December 8, 2014 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a grant agreement between the City of Evanston and Youth Organizations Umbrella (Y.O.U.) 1027 Sherman Avenue, Evanston, to provide subcontract services for year two of the Street Outreach Program grant. This agreement, received from Y.O.U. on November 18, shall begin September 30, 2014 and remain in effect until September 29, 2015 and shall be renewed annually upon notification of grant award. Funding Source: The City will receive $38,539 during the grant period from Y.O.U. for outreach services being provided under this agreement. Grant funding was awarded to Y.O.U. by the U.S. Department of Health and Human Services, Administration for Children, Youth and Families. Funds received by the City will be allocated to the Youth and Young Adult Outreach Business Unit 3215. Summary: In July 2012, department staff worked with members of Y.O.U., Youth Job Center and the YWCA in preparing a proposal in support of the Illinois Collaboration On Youth Street Outreach grant application, which was awarded. The target goal of the program is “to engage disconnected youth age 21 years of age or less and connect them with mentors, education, and employment.” The overall outcome goals of the program will provide the following services: Memorandum 160 of 516 • Case manager/outreach worker • Outreach and client identification • Workforce development – job readiness training certification/or credential, post- employment services • Supportive services – includes transportation and healthcare referrals and support groups • Free access to city youth engagement activities and violence reduction initiatives (i.e. beaches, basketball, open mic, poetry slams, summer camps, and concerts) • Summer lunch program In 2012/13, the City received $40,000 in grant funds for services provided under this program. For 2013/14 the grant amount was $2,568 or 6% less than the prior period due to an overall budget reduction to the program by the U.S. Department of Health and Human Services. For 2014/15 the grant award is $38,539. The total grant funds are shared between the following partners: Y.O.U., City of Evanston, Youth Job Center and the YWCA. Funds received by the City will continue to go towards two part-time outreach workers that will make direct contact with 150 runaway, homeless, and at-risk street youth (RHSY) through street and neighborhood based outreach. Staff will also engage seventy-five RHSY in positive youth development activities, including after-school enrichment, mentorship, service learning, clinical counseling, and other activities. (The definition of RHSY is broadly defined as any “at-risk” youth 21 years of age or less). Kevin Brown, Community Services Manager and manager of the Youth and Young Adult Division will continue to oversee the coordination of the City’s portion of the grant work, including supervising the two part-time outreach workers, who have done an excellent job in performing their work over last twenty-four months. Attachments Agreement between the City of Evanston and Youth Organizations Umbrella 161 of 516 SERVICE SUBCONTRACT FOR STREET OUTREACH PROGRAM This contract is entered into between Y.O.U. (Youth Organizations Umbrella, Inc. DUNS No. 82-632-2919) with its principal offices at 1027 Sherman Avenue, Evanston, IL 60202, hereinafter referred to as the Principal, and The City of Evanston (DUNS No. 07-439-0907) with its principal offices at 2100 Ridge Ave., Evanston, IL 60201, hereinafter referred to as the Contractor, to undertake the Street Outreach Program as approved by the Department of Health and Human Services (CFDA No. 93.557). Whereas the Principal has received a $160,420 grant to undertake this project and in consideration of the mutual covenant herein contained, the parties agree as follows: I. NATURE OF THE BENEFITS The Principal agrees to provide the following benefits to the Contractor: A. The services of a qualified administrator whose responsibility is to assist in the development, coordination, and translation of the project objectives for the Street Outreach Program of the U.S. Department of Health and Human Services, Administration for Children, Youth and Families, to said Contractor in order to meet the needs of runaway, homeless, and street youth and their families. B. A $38,539 financial budget to above Contractor for services designated under Section II of this contract; to be reimbursed on a monthly basis; C. Overall fiscal and project management responsibility for the Street Outreach Program. E. Convene quarterly partner meetings of project participants regarding direct service and project activities, trends and issues. F. Oversee the collection and reporting of direct service data, financial verification, and other reports as required by the Runaway and Homeless Youth Act and the U.S. Department of Health and Human Services within prescribed time frames. II. NATURE AND CONDITIONS OF THE ASSIGNMENT The Contractor agrees to provide the following services: A. Direct Services 1. Direct services include: street outreach and client identification; job readiness training; youth and young adult education and family stability programs that include computer training, financial planning, English as a second language, 162 of 516 conflict resolution, substance abuse prevention, and non-violence classes; supportive services that includes transportation and healthcare referrals and support groups; and access to city youth engagement activities and violence reduction initiatives. These services will conform to the mandates of the Runaway & Homeless Youth Act, state law and Street Outreach Program policy and procedure. 2. Develop and maintain linkage agreements with other service providers to ensure youth receive the services they need. 3. Assist local communities to develop resources to respond effectively to the needs of runaway, homeless, and street youth. B. Program Compliance Program compliance is designed to meet the objectives of the Runaway and Homeless Youth Act, and the Street Outreach Program plan as follows: 1. Provision of compliance and financial reports as outlined in Addendum A. 2. Compliance with DHHS Street Outreach Performance Standards as delineated in Addendum B. 3. Compliance with the Principal’s policies and practices as defined under contract and in the Evanston Street Outreach Program grant application. 4. Attendance and participation of a representative at quarterly and other called meetings. 5. The submission of all other program information on a timely basis, as requested by the Principal. 6. The maintenance of adequate financial records and documentation, in accordance with OMB Circular A-133, for at least five (5) years. 7. Contractor shall allow the Principal and its auditors access to records for monitoring and audit purposes. 8. Contractor shall allow the Principal to perform on-site visits, at least annually, to review financial and programmatic records and to observe operations. III. REIMBURSEMENT OF EXPENSES The Contractor will remit an invoice to the Principal on a monthly basis. On at least a semi-annual basis, the Contractor will also provide detailed cost information to the Principal in support of the billed amounts. The Contractor will not be reimbursed for expenses incurred under this agreement 163 of 516 without prior written approval by the Principal. The Contractor will not use these funds to supplant existing resources. Contractor shall not be reimbursed prior to receipt of funds by the Principal from the grantor. Should the grantor provide a level of funding different from the proposal, the amount payable in this subcontract will change on a pro rata basis according to the Street Outreach Program funding formula agreed to by the partners. IV. DURATION OF AGREEMENT This agreement shall begin September 30, 2014 and remain in effect until September 29, 2015. No payment shall be made for services rendered prior to the effective date of this agreement. V. TERMINATION Each party reserves the right to terminate agreement at any time on thirty (30) days' written notice to the other party. In the event of default, or non-compliance by Contractor with the terms of this agreement, The Principal may terminate it immediately. This contract will be terminated by The Principal upon the ending of Department of Health and Human Services funds granted to it for the purpose of this project. In the event of termination, The Principal shall not be liable for amounts other than payments for services rendered which have occurred up to date of termination. VI. COMPLIANCE WITH LAWS The Contractor agrees to be bound by and adhere to applicable State and Federal laws. These laws and regulations are incorporated by reference and made a part of this contract. A. Compliance with Civil Rights Laws The Contractor certifies that he/she is in compliance with all applicable federal, state, and local laws protecting the civil rights of persons. The Contractor further certifies that he/she has reviewed such laws, including the American with Disabilities Act of 1990; the Rehabilitation Act of 1974; Titles VI and VII of the Civil Rights Act of 1964 and the Civil Rights Act of 1991, and has established policies, practices and procedures consistent with said laws. B. Health Care The Contractor agrees to take necessary precautions to guard against contagious and communicable diseases including "Universal Precautions" (DCFS Policy Guide 87.5) and "Recommendations for Risk Reduction" from the U.S. Center for Disease Control. C. Drug-Free Workplace 164 of 516 The Contractor shall comply with the federal Drug-Free Workplace Act, Public Act 86-1459. If the Contractor employs 25 or more employees and contract is of $5,000 or more, the Contractor agrees to comply with the Drug-Free Workplace Certification, Exhibit W, which is incorporated therein. D. Federal Lobbying Restrictions No funds received under this Contract shall be used for influencing or attempting to influence federal legislation or to pay the salary or expenses of any individual engaging in said activity. E. Educational Loan The Contractor certifies that it is not in default on an educational loan as provided in Public Act 85-827. F. Bribery The Contractor certifies that it is not barred from being awarded a contract or subcontract under Section 10.1 of the Illinois Purchasing Act. G. Bid-Rigging/Bid Rotating Law The Contractor certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961. This agreement is binding when signed and dated by the parties to the Contract. ______________________________ ______________________________ Signature Signature Authorized Official Authorized Official Y.O.U. (Youth Organizations Umbrella, Inc.) City of Evanston ____________________ ____________________ Date Date 165 of 516 ADDENDUM A Compliance Reports I. A) Semi-annual performance outcome data reports are due by the 15th of the month following the end of the reporting period: Reporting Period Due Date October 1 – March 31 April 15 April 1 – September 30 October 15 B) Semi-annual NEORHYMIS Program Contact data reports are due: 1. March 25th 2. September 25th C) Detailed cost information on at least a semi-annual basis in support of the previous billed amounts. II. Annually: 1. Copy of General Liability Insurance 2. Copy of Audit by November 15th 166 of 516 ADDENDUM B: Performance Metrics The Contractor will be held to all of the performance metrics listed below: Output targets: • The City of Evanston will make Direct contact with 150 runaway, homeless and street youth (RHSY) through street- and neighborhood-cased outreach. • The City of Evanston will engage 75 RHSY in positive youth development activities, including afterschool enrichment, mentorship, service learning, counseling and other activities detailed in the program proposal. 167 of 516 For City Council meeting of December 8, 2014 Item A7 Business of the City by Motion: First Night Financial Support For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Jennifer Lasik, Cultural Arts Coordinator Subject: Funding Request for First Night Evanston Date: December 4, 2014 Recommended action: Staff recommends that the City Council consider the request for funding in the amount of $5000.00 by Emily Guthrie of First Night Evanston. Funding source: Economic Development Fund, Account 225.21.5300.65525 Background: On December 3, 2014, Ms. Emily Guthrie wrote a letter to City Manager Wally Bobkiewicz, seeking funding for First Night Evanston in the amount of $5000.00. According to Ms. Guthrie’s records, First Night sold more than 2700 admissions buttons to last year’s event. Last year, the City provided at no charge the following services to First Night: • Public Works assistance with electricity and street closures • Evanston Police Department “Problem Solving Team” presence • Evanston Fire Department Presence • Removal of non-stickered cars from blocked streets (through our contracted towing company) • Planning assistance from Parks and Recreation personnel • Permit fee waivers The City anticipates providing similar assistance to First Night for their 2014 event. Discussion: The initial grant from the City last year assisted First Night with a successful fundraising campaign and a well-received event. The 2013 budget was $75,000; First Night actually raised over $107,000. Memorandum 168 of 516 This year First Night’s budget has been increased to $140,000. Ticket sales are expected to cover about 2/3 of that, with a projection of 4000 attendees. Over 150 volunteers staff the venues. First Night gives out admission buttons to each volunteer. Additionally buttons are provided to several service agencies such as PEER Services, Center for Independent Futures, Housing Options, Youth Job Center. The value of these exceeds $5,000. First Night is asking the City to grant that amount to defray the costs. Attachments: Letter from Ms. Guthrie Page 2 of 2 169 of 516 firstnightevanston.org First Night Evanston fosters public appreciation for the visual and performing arts through an innovative, diverse and quality New Year’s Eve program that provides a shared cultural experience. 501c3 and an Illinois corporation 1003 Dobson, Evanston 60202 Honorary Co-Chairs Mayor Elizabeth Tisdahl Former Mayors: Hon. Lorraine Morton Hon. Joan Barr Hon. Jay Lytle Officers President Emily Guthrie Vice President Anny Heydemann Secretary/Treasurer Kristy McElroy Board Thom Duncan Sharon Hyson Kate Maloney Colleen Powell Penny Rotheiser Martha Rudy Elaine Sachnoff Mike Sehr Sam Sibley Doree Stein Sue Walton Elliott Zashin Advisory Board Don Gwinn Marian Kurtz Dick Peach Marge Wold Talent coordinator Stuart Rosenberg Venue representatives Jennifer French, First Congregational Paul Gottschalk, Library Martha Rudy, First Methodist Fiona Queen, Music Institute of Chicago Steve Warner, Immanuel Lutheran Jim Wildenradt, First Presbyterian December 3, 2014 Mr. Wally Bobkiewicz City Manager City of Evanston 2100 Ridge Avenue Evanston, Il 60201 Dear Wally: As you suggested, I am formally requesting a grant of $5,000 for First Night Evanston for the event scheduled for December 31, 2014. The initial grant from the City last year launched us into a successful fundraising campaign and a well- received event. Our budget was $75,000; we raised over $107,000. This year we have increased our budget to close to $140,000. Ticket sales cover about 2/3 of that. In an effort to keep the admission price affordable, the rest of the budget is made up of contributions from local businesses and grants. Over 150 volunteers staff the venues. They are given an admission button as a thank you. Additionally we provide buttons to several service agencies: PEER Services, Center for Independent Futures, Housing Options, Youth Job Center. Head Start just contacted us asking for buttons for some of their families. The value of these exceeds $5,000. We are asking the City to grant us that amount to defray these costs. This year we are bringing in even more top-notch talent including Regina Carter who is a MacArthur Fellow jazz violinist. She sold out Symphony Center in June and was previewed by Howard Reich and then glowingly reviewed by him when she participated in the City of Chicago Humanities Festival in October. A list of performers is available on our website: www.firstnightevanston.net. We are also using facebook and other social media to publicize the event. This year we are planning for over 4000 audience members. We have added the large sanctuary at First Methodist that seats over 1400 for Regina Carter. First Presbyterian is also hosting performances in both their chapels and dancing in the gym. Immanuel Lutheran will host the events aimed at a younger audience: a battle of the bands, poetry slam and improv by the Underage Sugar Addicts from ETHS. We hope for 300 teens this year. We would appreciate City support for this community-wide event. Sincerely, Emily Guthrie, president 170 of 516 FIRST NIGHT EVANSTON Budget 2014 Feb 1, '14 - Jan.31, '15 Budget Detail Ordinary Income/Expense Income Benefit Income Fundraiser 1,000.00$ Total Benefit Income 1,000.00$ Button Sales Adult Button Sales Retail outlets/Hotels 20,000.00$ 20.00$ 1,000 #buttons sold Children's Button Sales Retail outlets/Hotels 750.00$ 10.00$ 75 #buttons sold On Line Adult's button 20,000.00$ 20.00$ 1000 #buttons sold On Line Children's Buttons 750.00$ 10.00$ 75 #buttons sold 12/31 Sales Adult's button 42,500.00$ 25.00$ 1700 #buttons sold 12/31 Sales Children's Buttons 1,500.00$ 10.00$ 150 #buttons sold Total Button Sales 85,500.00$ 4,000 Contributions Income Board Cash Contributions Advisory Board 500.00$ Board 2,000.00$ Total Board Cash Contributions 2,500.00$ Corporate/Foundation Corporate Foundation donations Corporate Foundation 7,500.00$ 7,500.00$ Sponsorships Hotel 1,000.00$ Restaurant 1,000.00$ Local Business 12,000.00$ Total Sponsorships 14,000.00$ Government/Grants City of Evanston 1,000.00$ Individuals 30,000.00$ Arts Council 400.00$ Total Grants/Individuals Contributions 31,400.00$ Game Sales Evanstonopoly 1,000.00$ 15.00$ 40 game sales Total Fundraising 1,000.00$ Total Income 142,900.00$ Other Income In- Kind Design/Graphics 4,000.00 In Kind Corporate Donations 1,000.00$ In Kind Marketing/Media Contribution 5,000.00$ In-kind Volunteer 15,000.00$ In-Kind Legal Support 1,000.00$ Total In-Kind Contributions 26,000.00$ Net Ordinary Income 142,900.00$ 171 of 516 Expense Administrative Administrative Supplies 600.00$ Database software and staff input 150.00$ Insurance 3,000.00$ 3,750.00$ Advertising Website 1,500.00$ Marketing/Advertising 12,000.00$ Total Advertising 13,500.00$ Audit 3,000.00$ Bank Service Charges 100.00$ Credit card fees 250.00$ Total Audit/Bank Charges 3,350.00$ Benefit Expense Fundraiser 200.00$ Total Benefit Expense 200.00$ First Night Expense Button Manufacture 1,900.00$ City Services 500.00$ Computer Software 500.00$ PR/Marketing person 2,000.00$ Design/Graphics 2,000.00$ Dues/Licenses/Permits 200.00$ Printing 5,000.00$ Posters 300.00$ Equipment Rental 750.00$ Festival Management 15,000.00$ Media management 4,000.00$ Midnight Celebration 5,000.00$ Food for Volunteers 700.00$ Signage for Events 2,000.00$ Celebration/Outdoor Stage 3,000.00$ Total Fireworks/Midnight Celebration 42,850.00$ Performance fees Family Programming 5,000.00$ Headliner Acts 35,000.00$ Sound technicians 2,000.00$ Adult/general Entertainment 20,000.00$ Street Entertainment 2,000.00$ Total Performance fees 64,000.00$ Net Expenses 127,650.00$ Total Net Income 15,250.00$ Savings 172 of 516 For City Council Meeting of December 8, 2014 Item A8 Business by Motion: 2014 Post Bond Issuance Report: For Action – Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Subject: 2014 Post Bond Issuance Report Date: December 3, 2014 Recommended action: Staff recommends the City Council review and place the 2014 Post Bond Issuance Report on file. Funding Source: Not Applicable. Summary: The City of Evanston adopted a Post-Issuance Procedures Manual in October 2012. This Manual outlines the procedures used in compliance with Internal Revenue Codes and applicable U.S. Treasury Regulations necessary to maintain the tax exemption of the interest on bonds issued by the City. Annual Review and Reports: Not less often than once per year, the Compliance Officer should conduct a review of records and other information described in these Procedures to determine whether any or all of the bonds comply with the tax requirements applicable to such bonds. At the close of each bond issue City Staff review the transcripts of the bonds to ensure compliance with the Code and Regulations as noted above. No violations of the Internal Revenue Code or U. S. Treasury Regulations were discovered during the review of bond transcripts for the 2014A bonds as issued by the City and approved by the City Council. In the event of such a violation, the Chief Financial Officer of the City would take remedial actions described in the Regulations or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008-31 or any successor guidance. The table on the next page shows a current listing of our outstanding Bonds as of the end of 2014. Memorandum 173 of 516 CITY OF EVANSTON OUTSTANDING BOND DEBT Name of Issue Date of Issuance Final Maturity Date Balance as of December 31, 2014 Series 2004 5/13/2004 12/1/2023 Refunded by 2013B Series 2004B 7/27/2004 12/1/2017 Refunded by 2013B Series 2005 7/28/2005 12/1/2025 Refunded by 2013B Series 2006 7/19/2006 12/1/2026 $ 9,180,000 Series 2006B 12/27/2006 12/1/2023 $ 14,340,000 Series 2007 5/24/2007 12/1/2027 $ 14,350,000 Series 2008A 5/7/2008 12/1/2021 $ 2,420,000 Series 2008B 5/7/2008 12/1/2018 $ 8,430,000 Series 2008C 5/7/2008 12/1/2028 $ 9,655,000 Series 2008D 12/10/2008 12/1/2016 $ 1,120,000 Series 2010A 8/16/2010 12/1/2029 $ 5,350,000 Series 2010B 8/16/2010 12/1/2019 $ 4,975,000 Series 2011A 8/1/2011 12/1/2031 $ 15,215,000 Series 2012A 7/26/2012 12/1/2032 $ 12,795,000 Series 2013A 7/31/2013 12/1/2033 $ 12,490,000 Series 2013B 10/30/2013 12/1/2025 $ 26,385,000 Series 2014A 8/6/2014 12/1/2034 $ 12,045,000 TOTAL $ 148,750,000 The Post-Issuance Compliance Manual can be found on the City’s Transparency Web- Site at http://www.cityofevanston.org/transparency/budget-financial-reports/. Legislative History: None 174 of 516 For City Council meeting of December 8, 2014 Item A9 Resolution 111-R-14: Proposed Latino Resources Lease Agreement For To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager Subject: Resolution 111-R-14 Authorizing a Lease Agreement with Latino Resources for Space at the Civic Center Date: November 21, 2014 Recommended Action: Staff recommends City Council adoption of Resolution 111-R-14 authorizing the City Manager to negotiate the lease of office space with Latino Resources at the rate of $250 per month for 12 months for 260 square feet of space on the ground floor of the Civic Center (Suite G203). Summary: Latino Resources is a non-profit organization whose mission is to connect Spanish speaking residents of Evanston to various resources and services available in and near the community. Latino resources has sucessfully partnered with the City in several capacities during its history and continues to serve a need in the community. Office space in the civic center would assist in their ability to continue to serve the community. The lease and proposed rent is similar to that of another non-profit civic center tenant, NW CASA. NW CASA was approved by the City Council earlier this year to lease office spaces G101 & G102 on the ground floor at a rate of $250 per month for 272 square feet of space. Attachments: Resolution 111-R-14 Draft Lease Agreement November 22, 2014 letter from Latino Resources Layout of Office Space Memorandum 175 of 516 11/26/2014 111-R-14 A RESOLUTION Authorizing the City Manager to Execute a Lease Agreement with Latino Resources NFP for Commercial Office Space at the Civic Center WHEREAS, the City of Evanston (“City”) owns certain real property, including the property commonly known as the Civic Center at 2100 Ridge Avenue, Evanston, Illinois; and WHEREAS, the City leases space in the Civic Center to organizations and groups including Latino Resources NFP (“Latino Resources”), a not-for-profit corporation; and WHEREAS, the City and Latino Resources desire to enter into lease agreement for the 2015 year; and WHEREAS, the City Council finds it to be in the best interest of the City to lease Civic Center commercial office space to Latino Resources, and to negotiate and execute a lease agreement with Latino Resources, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute a lease agreement for the 2015 year (January 1, 2015 – December 31, 2015) (the “Lease”) by and between the City of Evanston and Latino Resources, which is attached hereto as Exhibit “1” and incorporated herein by reference. 176 of 516 111-R-14 SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Lease as he may determine to be in the best interests of the City. SECTION 3: This Resolution 111-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 177 of 516 111-R-14 EXHIBIT 1 LEASE AGREEMENT 178 of 516 1 LEASE AGREEMENT THIS LEASE ("Lease") is by and between CITY OF EVANSTON, an Illinois municipal corporation and a home rule unit of the State of Illinois (the "Landlord") and LATINO RESOURCES NFP, a not-for-profit corporation incorporated in the State of Illinois (the "Tenant") for a certain commercial office space located on the ground floor of the Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201. In consideration of the rents, covenants and conditions hereafter set forth, the Landlord and Tenant hereby agree as follows: 1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere defined in this Lease, the following words and phrases, whenever used in this Lease, shall have the meanings set forth in this Section 1. (a) Date of Lease: January 1, 2015 (b) Landlord: The City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 (c) Tenant: Latino Resources NFP (d) Premises: Suite G203 2100 Ridge Avenue Evanston, Illinois 60201 (e) Possession Date: January 1, 2015 (f) Lease Term: One Year (ending December 31, 2015) (g) Base Rent: $ 250.00/per month ($3,000.00 per year @ $11.00 per square foot) (h) Renewal: By petition to the City Council (i) Delivery of Premises: Landlord will deliver the Premises to Tenant no later than the Possession Date in “broom-clean” state with all building systems functional and in good condition and repair, except as provided herein. (j) Real Estate Taxes Landlord will be responsible for the payment of the real and Operating estate taxes and the costs of owning, operating, Expenses: maintaining, and repairing the Building and Premises. The Landlord will not be responsible for maintaining or repairing Tenant improvements, fixtures and personal 179 of 516 2 property within the Premises. (k) Utilities: Landlord will be responsible for the payment of ALL utilities, including internet access (1 static IP level), electricity, gas and water and other related expenses. If applicable, the Tenant shall be responsible for any and all cell phone charges and television charges for use at the Premises. The Tenant is permitted to use the Landlord’s copy machine and will reimburse the Landlord for said use per month at the rate of $.10/per page. (l) Permitted Use: Operation of an office space devoted to providing services to the Latino community. (m) Security Deposit: No Deposit Required (n) Hazard Insurance: Landlord to procure fire and hazard insurance on the Premises. (o) Tenant Insurance: Tenant to carry commercial liability insurance and insure all equipment, and personal property, limits defined in Paragraph 7. (p) Signage: Tenant may install its signage at its own expense, to be approved by Landlord and such approval not to be reasonably withheld. (q) Improvements: The Parties agree and acknowledge that any and all work necessary to move Tenant into Premise shall be at the sole cost and expense of Tenant. The Landlord will provide one desk for use by the Tenant. No other office furniture or other items will be provided for use by the Tenant. 2. PREMISES. Landlord does hereby lease and rent to Tenant, and Tenant does hereby lease, take and rent from Landlord the Premises. The Landlord will cause the halls, corridors, and other parts of the building adjacent to the Premises to be lighted, cleaned and generally cared for, accidents and unavoidable delays excepted. Landlord will provide heat and air-conditioning for the Premises when required by outside temperature. Tenant shall comply with such rules and regulations of the City of Evanston Civic Center for the necessary, proper, and orderly care of the building in which the Premises are located. No modifications, alterations, additions, installations, or renovations, except decorating, shall be undertaken by the Tenant without first obtaining the written permission from the Landlord for items costing more than $2,500.00, such approval not to be unreasonably withheld. The cost of all alterations and additions, if applicable, shall be borne by the Tenant and shall remain for the benefit of Landlord. The Tenant is granted access to the Premises Monday – Friday from 9 a.m. to 10 p.m., Saturday from 8 a.m. to 5 p.m., and no access on Sunday. The Tenant shall have use of the adjacent parking, common areas, loading dock access, within reason, and use of the bathroom facilities. 180 of 516 3 3. PERMITTED USE. The sole permitted use that Tenant shall use the Premises shall be for general office use and support services of the Tenant (the “Permitted Use”). Tenant shall not use the Premises for any other purpose except the Permitted Use without the prior written approval of Landlord. All applicable laws, ordinances, and City policies shall be observed by the Parties in and around the Premises. The City of Evanston Municipal Code provisions are herein incorporated by reference and made a part of this Lease. 4. TERM. The term of this Lease (the ‘Term”) shall be for a period of one (1) year commencing on January 1, 2015 (the “Possession Date”) and ending on December 31, 2015 (the “Expiration Date”). After the Lease is terminated, the Tenant shall leave the Premises in broom clean condition and shall turn over any and all keys to the City Manager or his or her designee. Subject to Section 8 herein, and excluding damage by fire or other casualty and action of Landlord, Tenant shall pay for any and all damage to the interior of the Premises beyond normal wear and tear and shall do so within thirty (30) days of invoicing by the City. If the Tenant desires to renew the Lease for another term, the Tenant shall give Landlord sixty days written notice of said intention to elect to exercise said option to renew. Lease renewal is subject to approval by the City Council. 5. RENT. Tenant agrees to pay Landlord or Landlord’s agent as rental for the Premises, the monthly Base Rent due under the terms of this Lease on the 1st day of each month. The first payment due under this Lease Agreement is due and payable on or before January 1, 2015. Payments shall be made payable to: City of Evanston and mailed to: City of Evanston, Attn: Finance Division, 2100 Ridge Avenue, Evanston, IL 60201. 6. NO LIENS. Tenant shall not permit to be created nor to remain undischarged any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the Premises by any of Tenant’s creditors or resulting from leasehold improvements. If any lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by a party engaged by Tenant or Tenant’s contractor to work in the Premises shall be filed against the Premises, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to be discharged of record by payment, deposit or bond or obtain title insurance over the same. If Tenant shall fail to cause such lien or notice of lien to be discharged by either paying the amounts claimed to be due or by procuring the discharge of such lien by deposit or by bonding proceedings or obtain title insurance over the same, Landlord shall be entitled, if Landlord so elects, to defend any prosecution of an action for foreclosure of such lien and any money reasonably paid by Landlord and all reasonable costs and expenses, including attorneys’ fees, reasonably incurred by Landlord in connection therewith, together with interest thereon and shall be paid by Tenant to Landlord within thirty (30) days following Tenant’s receipt of Landlord’s written demand. In the event Tenant diligently contests any such claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any and all reasonable out of pocket costs, liability and damages, including attorneys’ fees resulting therefrom, and, if requested, upon demand, Tenant agrees to immediately deposit with Landlord cash or surety bond in form and with a company reasonably satisfactory to Landlord in an amount equal to the amount of such contested claim. 7. TENANT INSURANCE OBLIGATIONS. Tenant shall, at the time of signing the Lease and during the entire term hereof, keep in full force and effect a Comprehensive General 181 of 516 4 Liability policy in the amount of Five Hundred Thousand and no/100 Dollars ($500,000.00) with respect to the Premises, with provisions reasonably acceptable to Landlord, and the activities of Tenant in the Premises. The Tenant shall furnish copies of a Certificate of Insurance with the Landlord named as an additional insured with an insurance company acceptable to the Landlord. The Tenant shall furnish, when requested, a certified copy of the policy to the Landlord. An insurance company having less than an “A” Policyholder’s Rating by the Alfred M. Best Company will not be considered acceptable. 8. PERSONAL PROPERTY AND WAIVER OF SUBROGATION. Tenant shall be responsible for insuring all or its own personal property and equipment of Tenant, and equipment located on the Premises. Notwithstanding anything to the contrary contained herein, the Landlord and Tenant shall not be liable to the other for any loss or damage caused by water damage or any of the risks that are or could be covered by a standard all risk hazard insurance policy with an extended coverage endorsement, or for any business interruption, and there shall be no subrogated claim by one party’s insurance carrier against the other party’s carrier arising out of any such loss. 9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall perform all the covenants and agreements on Tenant’s part to be performed, Tenant shall at all times during the Term have the quiet enjoyment and possession of the Premises. 10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights identified above, Landlord reserves the following rights: (a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re- occupancy if Tenant should permanently vacate the Premises during or prior to the last sixty (60) days of the Term or any part thereof; (b) to retain keys to the Premises; (c) to take any and all measures, including, without limitation, inspections, repairs, and alterations to all or any part of the Premises, as may be necessary or desirable for the safety, protection or preservation of the Premises or Landlord's Interests or as may be necessary or desirable in the operation of the commercial portions of the Premises; and Landlord may enter upon the Premises with reasonable notice to tenant and may exercise any or all of the foregoing rights hereby reserved without being deemed guilty of an eviction or disturbance of Tenant’s use or possession and without being liable in any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use and occupancy unless Landlord determines in its reasonable discretion that such interference is necessary. 11. DEFAULT REMEDIES. (a) Any one of the following events shall be deemed to be an event of default hereunder by Tenant subject to Tenant's right to cure: (1) Tenant shall fail to pay rent within ten (10) days, at the time and place 182 of 516 5 when and where due; (2) Tenant shall fail to maintain the insurance coverage as set forth herein; (3) Tenant shall fail to comply with any term, provision, condition or covenant of this Lease or Service Agreement, other than the payment of Rent, and shall not cure, or commence the good faith cure of any such failure, within thirty (30) days after written notice to the Tenant of such failure, provided that if such cure cannot be effected within 30 days, Tenant shall not be in default hereunder so long as Tenant commences such cure or has requested bids for such cure within 45 days and diligently pursues the completion and in good faith and Tenant does subsequently cure said default within 60 days; and (4) Tenant shall make a general assignment for the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy, or shall be adjudicated as bankrupt or insolvent, or shall file a petition in any proceeding seeking any reorganization, arrangement, composition, readjustment, liquidation, dissolution or similar relief under any present or future statute, law or regulation, or shall file an answer admitting, or fail timely to contest, the material allegations of a petition filed against it in any such proceeding, or shall seek or consent to or acquiesce in the appointment of any trustee, receiver or liquidator of Tenant or any material part of it’s properties. (b) Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants right to cure: (1) Terminate this Lease, in which event Tenant shall immediately surrender the Premises to Landlord, but if Tenant fails to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in Rent or damages for breach of contract, enter upon the Premises and expel or remove Tenant and its effects, by force, if necessary, without being liable to prosecution or any claim for damage herefore; and Tenant agrees to Indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. In the event of such termination, Landlord may, at its option, declare the entire amount of the Rent which would become due and payable during the remainder of the Term to be due and payable immediately, in which event Tenant agrees to pay the same at once, together with all Rent theretofore due, provided, however, that such payments shall not constitute a penalty or forfeiture or liquidated damages, but shall merely constitute payment in advance of the Rent for the remainder of the Term. (2) Landlord may recover from Tenant upon demand all of Landlord's costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant's 183 of 516 6 obligations hereunder, subject to Landlord prevailing on its claims. (c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. 12. INDEMNITY. Tenant agrees that the mayor, department and divisions officials, officers, agents, attorneys, and employees of the Landlord shall not be liable for any claim of any kind or in any amount for any injury to or death or persons or damage to property of Tenant or any other person. Tenant shall indemnify and hold Landlord harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury related to Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event that Tenant is named as a defendant in any legal proceeding arising from any acts of gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed damage occurring at the Premises, then Landlord shall indemnify and hold Tenant harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury provided that a) Landlord is named as a defendant in the legal proceeding; b) the claim arises from acts of gross negligence or intentional misconduct by the Landlord; c) not the Tenant’s own gross negligence or intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of the Premises, subject to Section 8 herein. 13. LIABILITY FOR ACTS OR NEGLECT. Subject to Section 8 hereof, and excluding damage by fire or casualty, if any damage to the Premises, or any part thereof, results from any. act or neglect of Tenant or its invitees or other guests, agents, customers, invitees or other guests of it’s customers, or employees, independent contractors, or the like, Tenant shall immediately repair the same; provided, however, that Landlord may, at its option, repair such damage and Tenant shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost of such repairs. All personal property belonging to Tenant shall be at the sole risk of the Tenant and such other person only and the Landlord shall not be liable for damage, theft or misappropriation thereof. 14. DESTRUCTION OR DAMAGE. In the event of destruction of or damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly rebuild and restore the Premises to their condition immediately prior to such destruction or damage. Landlord shall rebuild and restore the Premises to the condition of the Premises that existed on the Possession Date. In the event that the proceeds have been applied to indebtedness secured by any mortgage on the Premises, or are otherwise unavailable or the proceeds of insurance are not sufficient to pay for the cost of rebuilding or restoration, and Landlord elects not to make an equivalent amount of funds available to rebuild and restore the Premises, then Landlord or Tenant may terminate this Lease and the Parties rights hereunder and the Parties shall be released of its obligations and this Lease shall cease and terminate as of the date the other Party receives written notice of such election, and neither party hereto shall have any further obligation to the other. 184 of 516 7 15. CONDEMNATION. (a) If the whole or any part of the demised Premises shall be taken by any public authority under the power of eminent domain, the Lease term shall cease as of the day of possession shall be taken by such authority if such is of the entire demised Premises and any rents shall be prorated as of said date. If the entire premises are not taken, but such taking is more than 20% of the Premises the Tenant shall have the option to terminate this lease. If the taking is less then 20% and such taking would cost the Tenant monies to reconfigure/ restructure the Premises or make it not practical to continue said business, tenant shall have the option to terminate the lease upon 30 days written notice to Landlord. (b) All compensation awarded for any taking under the power of eminent domain, whether in whole or in part of the demised premises shall be the property of the landlord, however, the landlord shall not be entitled to any award made expressly to the tenant for the taking of the tenant's business value, furniture, fixtures or leasehold improvements (exclusive of the Landlord's contributions). 16. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this Lease either Landlord or Tenant shall institute any action or proceeding against the other relating to the provisions of this Lease, or any default hereunder, each party shall pay its own attorneys fees and costs. 17. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties with respect to the Premises and no representations or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of Landlord to exercise any power given Landlord hereunder or to insist upon strict compliance by Tenant of any obligation hereunder, and no custom or practice at variance with the terms hereof, shall constitute a waiver of Landlord's right to demand strict compliance with the terms hereof. 18. TIME. Time is of the essence of this Lease, and of each term, condition and provision hereof. 19. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise, Tenant shall surrender the Premises (and all keys thereto) in the same condition as at commencement of the Term, excepting only reasonable wear and tear and loss by insured casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up immediate and peaceable possession to Landlord, and if failing to do so, in connection with the expiration of the Term or any termination hereof by the Parties, the Tenant shall pay the sum of fifty and no/100 Dollars ($50.00) per day, for the time such possession is withheld. The Landlord or its legal representative at any time after the expiration of the Term, without notice, to re-enter the Premises, and to expel, remove and put the Tenant or any person(s) occupying the said Premises, using such force as may be necessary, and to repossess and enjoy the Premises again as before this Lease, without prejudice to any remedies which might otherwise be used for arrears of rent or breach of covenants; or in cases the said Premises shall be abandoned, deserted, or vacated and remain unoccupied fifteen days consecutively, the Tenant hereby authorizes and 185 of 516 8 requests the Landlord to re-enter the Premises and remove all property found therein, regardless of ownership, place them in some regular storage warehouse or other suitable storage, at Tenant’s expense, for no more than forty-five days, and to proceed to re-rent the Premises at the Landlord’s option and discretion and apply all money so received after paying the expenses of removal toward the rent accruing under this Lease. This request shall not be construed as requiring compliance therewith on the part of the Landlord. If the Tenant shall fail to pay the rent at the times, place and in the manner above provided, and the same shall remain unpaid ten (10) business days after the day whereon the same should be paid, the Landlord by reason thereof shall be authorized to declare the term ended and the Tenant hereby agrees that the Landlord, its agents or assigns may begin suit for possession and/or rent. In the event of re-entry and removal of the articles found on the Premises and personally owned by Tenant or others, the Tenant hereby authorizes and requests the Landlord to sell the same at public or private sale within fifteen (15) days after storage time period provided above. The proceeds of said sale shall be applied to the expenses of storage, removal, sale expenses and back due rent. 20. ASSIGNMENT AND SUBLETTING. This Lease shall bind and inure to the benefit of each of the parties, their respective heirs, successors, and assigns; provided however, that Tenant shall not assign its interest under this lease or sublet all or any portion of the Premises without first obtaining Landlord's prior written consent in writing, which consent will not be unreasonably withheld. No assignment or sublease shall relieve Tenant of its obligation to pay rent or perform other obligations required by this lease unless Landlord agrees in writing at the time the assignment is made, and no consent to one assignment or subletting shall be consent to any further assignment or subletting. Notwithstanding the foregoing, Tenant shall have the right to assign this Lease or sublet the Premises to any parent, subsidiary, or affiliate of Tenant, including any successor to Tenant by merger. 21. SEVERABILITY. If any term, covenant or condition of this Lease or the application thereof to any person or circumstance shall be determined to be invalid or unenforceable to any extent, neither the remainder of this Lease nor the application of such term, covenant or condition to any other person or circumstance shall be affected thereby, and each term, covenant or condition of this Lease shall be valid and enforceable to the fullest extent permitted by law. 22. TENANT SIGNAGE. Tenant agrees that any signage installed on the Premises will comply in all respects with applicable governmental requirements and Tenant will obtain and pay the cost of any required sign permits. Any and all signage, bulletins, posters must be reviewed and approved by the Landlord, prior to Tenant posting the same. 23. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and enforced in accordance with the laws of the State of Illinois. All disputes relating to the interpretation and enforcement of the provisions of this Lease shall be resolved exclusively by the federal or state court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction and venue of the court for such purpose. 186 of 516 9 24. NOTICES. Notices sent to the Landlord, should be mailed to the address set forth in Paragraph 1(b) of this Lease and notice to the Tenant should be mailed to the address set forth in Paragraph 1(c) of this Lease. A mailed notice must be sent via certified mail, return receipt requested and effective three (3) business days after deposit in the U.S. Mail. Notice given by overnight courier is effective upon delivery. 25. REPRESENTATIONS OF LANDLORD. Landlord hereby represents to Tenant that: (a) Landlord is the owner of the Premises and no mortgage or similar instrument affects the Premises; and (b) to the Landlord’s knowledge, the Premises may lawfully be used for the Permitted Use under applicable laws. [SIGNATURES ON FOLLOWING PAGE] 187 of 516 10 IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to be fully executed as of the later date indicated below by the duly authorized officer or manager of each of the respective parties. Landlord City of Evanston, a home rule unit of local government located in Cook County, Illinois By: Name: Tenant Latino Resources NFP, an Illinois not-for-profit corporation By: Name: 188 of 516 189 of 516 190 of 516 191 of 516 192 of 516 For City Council Meeting of December 8, 2014 Items A10.1 — A10.12 Resolutions 96-R-14 through 107-R-14: 2014 Debt Service Property Tax Abatements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Andrew Villamin, Interim Accounting Manager Subject: Debt Service Property Tax Abatements Date: December 1, 2014 Recommended action: Staff recommends review and adoption of the attached twelve (12) abatement resolutions by the City Council. The resolutions will abate (decrease) the amount of the 2014 property tax levy needed to retire the outstanding general obligation debt. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and parking garage revenues. Summary: Attachments 1, 2 and 3 of this report provide a summary of the City’s total abatement of $8,970,382. SERIES 2006 Resolution 96-R-14 abates a portion of the 2014 levy required for Series 2006 not to exceed $11,000,000 General Obligation Bonds. These Bonds were issued to provide funds for the City’s annual capital improvements program. Resolution 96-R-14 abates $54,326 from the 2014 levy of $781,238. Funds for the abatement are derived from $54,326 available in private special assessment funds. SERIES 2006B Resolution 97-R-14 abates a portion of the 2014 levy required for Series 2006B not to exceed $15,000,000 General Obligation Bonds. These Bonds were issued to refund a portion of Series 2002C and Series 2003B outstanding Bonds. Resolution 97-R-14 abates $1,202,335 from the 2014 levy of $2,435,326. Funds for the abatement are derived from projected General Fund reserves. Memorandum 193 of 516 SERIES 2007 Resolution 98-R-14 abates a portion of the 2014 levy required for Series 2007 not to exceed $33,500,000 General Obligation Bonds. These Bonds were issued to refund the remaining portion of Series 1997 and to partially refund Series 1999. Resolution 98-R- 14 abates $501,644 from the 2014 levy of $2,466,182. Funds for the abatement are derived from $70,394 from special assessment funds, $176,400 from Parking Fund, and $254,850 from the Sewer Fund. SERIES 2008B Resolution 99-R-14 abates a portion of the 2014 levy required for Series 2008B not to exceed $30,610,000 General Obligation Bonds. These Bonds were issued for a current refunding of Series 2002A. Resolution 99-R-14 abates the entire amount of $2,442,737 of 2014 Tax levy. Funds for the abatement of $2,442,737 are derived from the Washington National TIF. SERIES 2008C Resolution 100-R-14 abates a portion of the 2014 levy required for 2008C not to exceed $13,815,000 General Obligation Bonds. These Bonds were issued to fund the City’s annual capital improvements. Resolution 100-R-14 abates $228,578 from the 2014 levy of $968,550. Funds for the abatement are derived from $38,742 from special assessments and $189,836 from the Sewer Fund. SERIES 2008D Resolution 101-R-14 abates a portion of the 2014 levy required for 2008D not to exceed $20,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s annual capital improvements. Resolution 101-R-14 abates $574,975 from the 2014 levy of $929,800. Funds for the abatement of $574,975 are derived from the Washington National TIF. SERIES 2010B Resolution 102-R-14 abates a portion of the 2014 levy required for 2010B not to exceed $9,166,678 General Obligation Bonds. These Bonds were issued to pay off the City’s early retirement incentive (ERI) cost to IMRF. Resolution 102-R-14 abates the entire $1,006,207 of the 2014 tax levy. Funds for the abatement of $1,006,207 are derived from various other funds (Attachment – 3 included for listing of funds). SERIES 2011A Resolution 103-R-14 abates a portion of the 2014 levy required for 2011A not to exceed $19,300,000 General Obligation Bonds. These Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 103-R- 14 abates the $405,732 from the 2014 levy of $1,235,206. Funds for the abatement of $240,920 are derived from Water Fund and $164,812 from Sewer Fund. 194 of 516 SERIES 2012A Resolution 104-R-14 abates a portion of the 2014 levy required for 2012A not to exceed $16,220,000 General Obligation Bonds. These Bonds were issued to provide financing for public improvement projects, make deposits into certain debt service funds of the City’s Sewerage System and refund certain outstanding obligations. Resolution 104-R- 14 abates the $801,449 from the 2014 levy of $1,247,331. Funds for the abatement of $300,694 are derived from Water Fund, $428,745 from Special Service District #5 (SSD#5) and $72,010 from Sewer Fund. SERIES 2013A Resolution 105-R-14 abates a portion of the 2014 levy required for 2013A not to exceed $12,700,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects and to provide for debt service funds of the City’s Sewerage System. Resolution 105-R-14 abates $216,641 from the 2014 levy of $995,795. Funds for the abatement are derived from $26,450 from Special Assessments, $149,171 from Water Fund and $41,020 from the Sewer Fund. SERIES 2013B Resolution 106-R-14 abates a portion of the 2014 levy required for 2013B not to exceed $30,000,000 General Obligation Bonds. These Bonds were issued to current refund Series 2004, 2004B and 2005 Bonds. Resolution 106-R-14 abates $1,304,531 from the 2014 levy of $4,633,150. Funds for the abatement are derived from $1,269,031 from the Washington National TIF Fund and $35,500 from the Special Assessments Fund. SERIES 2014A Resolution 107-R-14 abates a portion of the 2014 levy required for 2014A not to exceed $13,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s public improvement projects.. Resolution 107-R-14 abates $231,227 from the 2014 levy of $906,727. Funds for the abatement of $195,941 are derived from the Water Fund and $35,286 from Special Assessments. The total amount of the tax year 2014 property tax levy for Debt Service prior to adjusting for the above abatement resolutions is $20,625,361. This gross levy amount of $20,625,361 is then adjusted for the abatements totaling $8,970,382 resulting in a net levy in the FY2014 budget of $11,049,841 in Debt Service Fund and $605,138 in Library Debt Service Fund for a total of $11,654,979. Attachments: Abatement Summary Schedule Tax year 2014 GO Debt Summary 2010B Bonds – IMRF ERI Liability Abatement Resolutions 96-107-R-14 195 of 516 General Obligation Debt Summary --- Property Tax Supported Debt - Tax Year 2014 Attachment A Bond Series and amount not to exceed per ordinance Total Principal Interest Series 2006 $11,000,000 781,238 340,000 441,238 Series 2006B $15,000,000 2,435,326 1,880,000 555,326 Series 2007 $33,500,000 2,466,182 1,815,000 651,182 Series 2008A $3,800,000 409,975 305,000 104,975 Series 2008B $30,610,000 2,442,737 2,090,000 352,737 Series 2008C $13,815,000 968,550 510,000 458,550 Series 2008D $20,000,000 929,800 885,000 44,800 Series 2010A $6,500,000 167,137 - 167,137 Series 2010 B $9,166,678 1,006,207 870,000 136,207 Series 2011 A $19,300,000 1,235,206 710,000 525,206 Series 2012 A $16,220,000 1,247,331 860,000 387,331 Series 2013A $12,700,000 995,795 525,000 470,795 Series 2013B $30,000,000 4,633,150 3,920,000 713,150 Series 2014A $906,727 345,000 561,727 Total 20,625,361 15,055,000 5,570,361 Abatements by Bond Issue Total Principal Interest Series 2006 54,326 50,000 4,326 Series 2006B 1,202,335 928,167 274,168 Series 2007 501,644 400,000 101,644 Series 2008B 2,442,737 2,090,000 352,737 Series 2008C 228,578 120,360 108,218 Series 2008D 574,975 545,000 29,975 Series 2010A - - - Series 2010B 1,006,207 870,000 136,207 Series 2011A 405,732 167,366 238,366 Series 2012A 801,449 580,000 221,449 Series 2013A 216,641 95,000 121,641 Series 2013B 1,304,531 1,159,331 145,200 Series 2014A 231,227 95,000 136,227 Total Amount To Be Abated 2014 8,970,382 7,100,224 1,870,158 Property Tax Supported Levy after Abatement Total Principal Interest Series 2006 726,912 290,000 436,912 Series 2006B 1,232,991 951,833 281,158 Series 2007 1,964,538 1,415,000 549,538 Series 2008A 409,975 305,000 104,975 Series 2008B - - - Series 2008C 739,972 389,640 350,332 Series 2008D 354,825 340,000 14,825 Series 2010 A 167,137 - 167,137 Series 2010 B - - - Series 2011 A 829,474 542,634 286,840 Series 2012 A 445,882 280,000 165,882 Series 2013A 779,154 430,000 349,154 Series 2013B 3,328,619 2,760,669 567,950 Series 2014A 675,500 250,000 425,500 Total Property Tax Supported Levy - Year 2014 11,654,979 7,954,776 3,700,203 Series 2006 Total Principal Interest Series 2006 781,238 340,000 441,238 Less Transfer from GF - Less Special Assessment Fund 54,326 50,000 4,326 Total Abatement from Debt Service Fund Resources 54,326 50,000 4,326 Net Property Tax Levy 2014 726,912 290,000 436,912 Series 2006B Total Principal Interest 196 of 516 Series 2006B 2,435,326 1,880,000 555,326 Less Transfer from GF 1,202,335 928,167.24 274,167.76 Total Abatement from Debt Service Fund Resources 1,202,335 928,167 274,168 Net Property Tax Levy 2014 1,232,991 951,833 281,158 Series 2007 Total Principal Interest Series 2007 2,466,182 1,815,000 651,182 Less Transfer from GF - Less Sewer Fund (1998)254,850 210,000 44,850 Less Parking Fund (1997)176,400 150,000 26,400 Less Special Assessment Fund 70,394 40,000 30,394 Total Abatement from Debt Service Fund Resources 501,644 400,000 101,644 Net Property Tax Levy 2014 1,964,538 1,415,000 549,538 Series 2008A Total Principal Interest Series 2008 409,975 305,000 104,975 Net Property Tax Levy 2014 409,975 305,000 104,975 Series 2008B Total Principal Interest Series 2008 2,442,737 2,090,000 352,737 Less Washington National TIF (2002A)2,442,737 2,090,000 352,737 Total Abatement from Debt Service Fund Resources 2,442,737 2,090,000 352,737 Net Property Tax Levy 2014 - - - Series 2008C Total Principal Interest Series 2008C 968,550 510,000 458,550 Less Special Assessment Fund 38,742 20,400 18,342 Less Sewer Fund 189,836 99,960 89,876 Total Abatement from Debt Service Fund Resources 228,578 120,360 108,218 Net Property Tax Levy 2014 739,972 389,640 350,332 Series 2008D Total Principal Interest Series 2008D 929,800 885,000 44,800 Less Southwest TIF II - - - Less Washington National TIF 574,975 545,000 29,975 Total Abatement from Debt Service Fund Resources 574,975 545,000 29,975 Net Property Tax Levy 2014 354,825 340,000 14,825 Series 2010A Total Principal Interest Series 2010A 167,137 - 167,137 Net Property Tax Levy 2014 167,137 - 167,137 Series 2010B Total Principal Interest Series 2010B 1,006,207 870,000 136,207 Less ERI debt service from other funds (Schedule attached)1,006,207 870,000 136,207 Total Abatement from Debt Service Fund Resources 1,006,207 870,000 136,207 Net Property Tax Levy 2014 - - - Series 2011A Total Principal Interest Series 2011A 1,235,206 710,000 525,206 Less Water debt service 240,920 138,710 102,210 Less Sewer debt service (Sewer Surcharge Revenue)115,040 - 115,040 Less Sewer debt service 49,772 28,656 21,116 Total Abatement from Debt Service Fund Resources 405,732 167,366 238,366 Net Property Tax Levy 2014 829,474 542,634 286,840 Series 2012A Total Principal Interest Series 2012A 1,247,331 860,000 387,331 Excess levy resulting from refunding of 2002C Bonds - - - Less Abatements from SSD # 5 428,745 405,000 23,745 Less Sewer debt service (Sewer Surcharge Revenue)72,010 - 72,010 Less Water debt service 300,694 175,000 125,694 197 of 516 Total Abatement from Debt Service Fund Resources 801,449 580,000 221,449 Net Property Tax Levy 2014 445,882 280,000 165,882 Series 2013A Total Principal Interest Series 2013A 995,795 525,000 470,795 Less Special Assessment Fund 26,450 20,000 6,450 Less Sewer debt service (Sewer Surcharge Revenue)41,020 41,020 Less Water debt service 149,171 75,000 74,171 Total Abatement from Debt Service Fund Resources 216,641 95,000 121,641 Net Property Tax Levy 2014 779,154 430,000 349,154 Series 2013B Total Principal Interest Series 2013B 4,633,150 3,920,000 713,150 Less Special Assessment Fund 35,500 20,000 15,500 Less Washington National TIF (Sherman Garage)1,269,031 1,139,331 129,700 Total Abatement from Debt Service Fund Resources 1,304,531 1,159,331 145,200 Net Property Tax Levy 2014 3,328,619 2,760,669 567,950 Series 2014A Total Principal Interest Series 2014A 906,727 345,000 561,727 Less Special Assessment Fund 35,286 25,000 10,286 Less Water debt service 195,941 70,000 125,941 Total Abatement from Debt Service Fund Resources 231,227 95,000 136,227 Net Property Tax Levy 2014 675,500 250,000 425,500 198 of 516 Attachment - 1 City of Evanston Abatement Summary Schedule By Funding Source Tax Levy Year 2014 Series Year General Fund SW TIF II Water Sewer W/N TIF Parking Special Assessment SSD#5 Various funds Total - 2006 Bonds 54,326 54,326 2006B Bonds 1,202,335 1,202,335 2007 Bonds 254,850 176,400 70,394 501,644 2008B Bonds 2,442,737 2,442,737 2008C Bonds 189,836 38,742 228,578 2008D Bonds 574,975 574,975 2010B Bonds 1,006,207 *1,006,207 2011A Bonds 240,920 164,812 405,732 2012A Bonds 300,694 72,010 428,745 801,449 2013A Bonds 149,171 41,020 26,450 216,641 2013B Bonds - 1,269,031 35,500 1,304,531 2014A Bonds 195,941 35,286 231,227 Total 1,202,335 - 886,726 722,528 4,286,743 176,400 260,698 428,745 1,006,207 8,970,382 *Attachment enclosed showing abatement from various funds 11,654,979 20,625,361 Funding Sources Outside Property Tax Levy 199 of 516 Attachment - 3 2010 B Bonds - IMRF ERI Liability Attachment B Abatement by Funds FY 2015 ( 2014 Tax Levy) GENERAL FUND 694,306 LIBRARY FUND 77,268 NSP 4,191 E911 12,038 CDBG 3,144 ECONOMIC DEVELOPMENT 14,782 PARKING 29,482 WATER 92,169 SEWER 24,551 SOLID WASTE 19,520 FLEET 25,820 INSURANCE 8,936 TOTAL 1,006,207 200 of 516 11/24/14 96-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $11,000,000 General Obligation Corporate Purpose Bonds, Series 2006, of the City of Evanston Cook County, Illinois WHEREAS, on the 26th day of June, 2006, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 73-O-06 entitled: An Ordinance providing for the issuance of not to exceed $11,000,000 General Obligation Corporate Purpose Bonds, Series 2006, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Fifty-Four Thousand, Three Hundred Twenty-Six Dollars ($54,326.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eleven Million Dollars ($11,000,000.00) General Obligation 201 of 516 96-R-14 Corporate Purpose Bonds, Series 2006, of the City of Evanston, Cook County, Illinois, passed June 26, 2006, as Ordinance 73-O-06, be and the same hereby are abated for the year 2014 by the amount of Fifty-Four Thousand, Three Hundred Twenty-Six Dollars ($54,326.00) SECTION 2: That the City Manager, upon passage of this Resolution 96-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 73-O-06 and the accompanying Bond Order for the year 2014 in the amount of Fifty-Four Thousand, Three Hundred Twenty-Six Dollars ($54,326.00) SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 96-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 202 of 516 11/24/14 97-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $15,000,000 General Obligation Corporate Purpose Bonds, Series 2006B, of the City of Evanston Cook County, Illinois WHEREAS, on the 11th day of December, 2006, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 121-O-06 entitled: An Ordinance providing for the issuance of not to exceed $15,000,000 General Obligation Bonds, Series 2006B, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Two Hundred Two Thousand, Three Hundred Thirty-Five Dollars ($1,202,335.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Fifteen Million Dollars ($15,000,000.00) General Obligation Bonds, 203 of 516 97-R-14 Series 2006B, of the City of Evanston, Cook County, Illinois, passed December 11, 2006, as Ordinance 121-O-06, be and the same hereby are abated for the year 2014 by the amount of One Million, Two Hundred Two Thousand, Three Hundred Thirty-Five Dollars ($1,202,335.00). SECTION 2: That the City Manager, upon passage of this Resolution 97-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 121-O-06 and the accompanying Bond Order for the year 2014 in the amount of One Million, Two Hundred Two Thousand, Three Hundred Thirty-Five Dollars ($1,202,335.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 97-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 204 of 516 11/24/14 98-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston Cook County, Illinois WHEREAS, on the 23rd day of April, 2007, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 43-O-07 entitled: An Ordinance providing for the issuance of not to exceed $33,500,000 General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Five Hundred One Thousand, Six Hundred Forty-Four Dollars ($501,644.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Thirty-Three Million, Five Hundred Thousand Dollars 205 of 516 98-R-14 ($33,500,000.00) General Obligation Corporate Purpose Bonds, Series 2007, of the City of Evanston, Cook County, Illinois, passed April 23, 2007, as Ordinance 43-O-07, be and the same hereby are abated for the year 2014 by the amount of Five Hundred One Thousand, Six Hundred Forty-Four Dollars ($501,644.00). SECTION 2: That the City Manager, upon passage of this Resolution 98-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 43-O-07 and the accompanying Bond Order for the year 2014 in the amount of Five Hundred One Thousand, Six Hundred Forty-Four Dollars ($501,644.00) SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 98-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 206 of 516 11/24/14 99-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,610,000 General Obligation Corporate Purpose Bonds, Series 2008B, of the City of Evanston Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Million, Four Hundred Forty-Two Thousand, Seven Hundred Thirty-Seven Dollars ($2,442,737.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars 207 of 516 99-R-14 ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2014 by the amount of Two Million, Four Hundred Forty-Two Thousand, Seven Hundred Thirty-Seven Dollars ($2,442,737.00). SECTION 2: That the City Manager, upon passage of this Resolution 99-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2014 in the amount of Two Million, Four Hundred Forty- Two Thousand, Seven Hundred Thirty-Seven Dollars ($2,442,737.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 99-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 208 of 516 11/24/14 100-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,815,000 General Obligation Corporate Purpose Bonds, Series 2008C, of the City of Evanston, Cook County, Illinois WHEREAS, on the 24th day of March, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 49-O-08 entitled: An Ordinance providing for the issuance of not to exceed $48,735,000 General Obligation Corporate Purpose Bonds, Series 2008A, Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Twenty-Eight Thousand, Five Hundred Seventy-Eight Dollars ($228,578.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Forty Eight Million, Seven Hundred Thirty-Five Thousand Dollars ($48,735,000.00) General Obligation Corporate Purpose Bonds, Series 2008A, 209 of 516 100-R-14 Series 2008B, and Series 2008C, of the City of Evanston, Cook County, Illinois, passed March 24, 2008, as Ordinance 49-O-08, be and the same hereby are abated for the year 2014 by the amount of Two Hundred Twenty-Eight Thousand, Five Hundred Seventy-Eight Dollars ($228,578.00). SECTION 2: That the City Manager, upon passage of this Resolution 100-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 49-O-08 and the accompanying Bond Order for the year 2014 in the amount of Two Hundred Twenty-Eight Thousand, Five Hundred Seventy-Eight Dollars ($228,578.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 100-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 210 of 516 11/24/14 101-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2008D, of the City of Evanston, Cook County, Illinois WHEREAS, on the 27th day of October, 2008, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 114-O-08 entitled: An Ordinance providing for the issuance of not to exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2008D of the City of Evanston, Cook County, Illinois, and in the accompanying Bond Order providing for the levy and Collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Five Hundred Seventy-Four Thousand, Nine Hundred Seventy-Five Dollars ($574.975.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 211 of 516 101-R-14 not to exceed Twenty Million Dollars ($20,000,000.00) General Obligation Corporate Purpose Bonds, Series 2008D, of the City of Evanston, Cook County, Illinois, passed October 27, 2008, as Ordinance 114-O-08, be and the same hereby are abated for the year 2014 by the amount of Five Hundred Seventy-Four Thousand, Nine Hundred Seventy-Five Dollars ($574.975.00). SECTION 2: That the City Manager, upon passage of this Resolution 101-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 114-O-08 and the accompanying Bond Order for the year 2014 in the amount of Five Hundred Seventy-Four Thousand, Nine Hundred Seventy-Five Dollars ($574.975.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 101-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 212 of 516 11/24/14 102-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of August, 2010, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2010, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Six Thousand, Two Hundred Seven Dollars ($1,006,207.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County, 213 of 516 102-R-14 Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby are abated for the year 2014 by the amount of One Million, Six Thousand, Two Hundred Seven Dollars ($1,006,207.00). SECTION 2: That the City Manager, upon passage of this Resolution 102-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 65-O-10 and the accompanying Bond Order for the year 2014 in the amount of One Million, Six Thousand, Two Hundred Seven Dollars ($1,006,207.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 102-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 214 of 516 11/24/14 103-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $19,300,000 General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 11th day of July, 2011, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 59-O-11 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Four Hundred Five Thousand, Seven Hundred Thirty-Two Dollars ($405,732.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County, 215 of 516 103-R-14 Illinois, passed July 11, 2011, as Ordinance 59-O-11, be and the same hereby are abated for the year 2014 by the amount of Four Hundred Five Thousand, Seven Hundred Thirty-Two Dollars ($405,732.00). SECTION 2: That the City Manager, upon passage of this Resolution 103-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 59-O-11 and the accompanying Bond Order for the year 2014 in the amount of Four Hundred Five Thousand, Seven Hundred Thirty-Two Dollars ($405,732.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 103-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 216 of 516 11/24/14 104-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $16,220,000 General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 9th day of July, 2012, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 67-O-12 entitled: An Ordinance providing for the issuance of one or more series of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Eight Hundred One Thousand, Four Hundred Forty-Nine Dollars ($801,449.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County, 217 of 516 104-R-14 Illinois, passed July 9, 2012, as Ordinance 67-O-12, be and the same hereby are abated for the year 2014 by the amount of Eight Hundred One Thousand, Four Hundred Forty-Nine Dollars ($801,449.00). SECTION 2: That the City Manager, upon passage of this Resolution 104-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 67-O-12 and the accompanying Bond Order for the year 2014 in the amount of Eight Hundred One Thousand, Four Hundred Forty-Nine Dollars ($801,449.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 104-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 218 of 516 11/24/14 105-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 22nd day of July, 2013, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 84-O-13 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of Two Hundred Sixteen Thousand, Six Hundred Forty-One Dollars ($216,641.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, 219 of 516 105-R-14 Illinois, passed July 22, 2013, as Ordinance 84-O-13, be and the same hereby are abated for the year 2014 by the amount of Two Hundred Sixteen Thousand, Six Hundred Forty-One Dollars ($216,641.00). SECTION 2: That the City Manager, upon passage of this Resolution 105-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 84-O-13 and the accompanying Bond Order for the year 2014 in the amount of Two Hundred Sixteen Thousand, Six Hundred Forty-One Dollars ($216,641.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 105-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 220 of 516 11/24/14 106-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,000,000 General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of October, 2013, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 114-O-13 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $30,000,000 General Obligation Refunding Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, for refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, there is available from other sources the amount of One Million, Three Hundred Four Thousand, Five Hundred Thirty-One Dollars ($1,304,531.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of 221 of 516 106-R-14 General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, passed October 28, 2013, as Ordinance 114-O-13, be and the same hereby are abated for the year 2014 by the amount of One Million, Three Hundred Four Thousand, Five Hundred Thirty-One Dollars ($1,304,531.00) SECTION 2: That the City Manager, upon passage of this Resolution 106-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 114-O-13 and the accompanying Bond Order for the year 2014 in the amount of One Million, Three Hundred Four Thousand, Five Hundred Thirty-One Dollars ($1,304,531.00) SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 106-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 222 of 516 11/24/14 107-R-14 A RESOLUTION Abating Taxes Levied for the Year 2014 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,000,000 General Obligation Bonds, Series 2014A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 6th day of August, 2014, the City Council of the City of Evanston, Cook County, Illinois, did adopt Ordinance 91-O-14 entitled: An Ordinance providing for the issuance of one or more series of not to exceed $13,000,000 General Obligation Corporate Purpose Bonds, Series 2014, of the City of Evanston, Cook County, Illinois for capital improvement purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal and interest on said bonds. and WHEREAS, there is available from other sources the amount of Two Hundred Thirty-One Thousand, Two Hundred Twenty-Seven Dollars ($231,227.00) which may lawfully be utilized to pay sums due on said bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2014A of the City of Evanston, Cook County, 223 of 516 107-R-14 Illinois, passed August 6, 2014, as Ordinance 91-O-14, be and the same hereby are abated for the year 2014 by the amount of Two Hundred Thirty-One Thousand, Two Hundred Twenty-Seven Dollars ($231,227.00). SECTION 2: That the City Manager, upon passage of this Resolution 107-R-14, shall cause to be filed with the County Clerk of Cook County, Illinois, a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 91-O-14 and the accompanying Bond Order for the year 2014 in the amount of Two Hundred Thirty-One Thousand, Two Hundred Twenty-Seven Dollars ($231,227.00). SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: That this Resolution 107-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 ~2~ 224 of 516 For City Council Meeting of December 8, 2014 Item A11 Resolution 94-R-14: Dempster Street Traffic Signal Modernization For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director Engineering & Infrastructure Rajeev Dahal, Senior Project Manager Subject: Resolution 94-R-14 Dempster Street Traffic Signal Modernization and Coordination Project Phase III Construction and Construction Engineering Agreements Date: November 24, 2014 Recommended Action: Staff recommends adoption of proposed Resolution 94-R-14 authorizing the City Manager to sign the Local Agency Agreement for Federal Participation with the Illinois Department of Transportation (IDOT) to fund the City’s share of the construction costs, and the Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., (HLR) (380 Shepard Drive, Elgin IL 60123) in the amount of $118,300.00 for the Dempster Street traffic signal modernization and coordination project. Funding Source: Funding is provided by the Capital Improvement Fund (Account 415941) in the amount of: Construction Cost: Total: $803,500 City share: $163,500 Construction Engineering Cost: Total: $118,300 City share: $ 41,500 Summary: The City received a grant in the amount of $792,000 through the Federal Congestion Mitigation and Air Quality Improvement (CMAQ) program to modernize and interconnect four(4) traffic signals along the Dempster Street corridor from Fowler Avenue to Dodge Avenue and visual coordination with the traffic signals at Asbury Avenue and Ridge Avenue. The Dempster traffic signals at Asbury Avenue and Ridge Avenue are within the historic district and were modernized previously. This project will be let by IDOT in March, 2015 with construction to occur in the Summer of 2015. Memorandum 225 of 516 Once this project is completed, the following benefits are expected: • The traffic signals’ interconnection and coordination will improve the flow of the traffic, reduce delays, reduce vehicle idling and the vehicle emissions. • Transit Signal Priority (TSP) compatible traffic controllers allowing Pace to implement Dempster Street Arterial Rapid Tranist (ART) project. • The new signal equipment will meet current MUTCD and IDOT District 1 standards. • The LED signal heads will reduce energy consumption. • The installation of countdown actuated pedestrain signals will enhance pedestrian safety. • The installation of emergency preemption devices (opticom) will provide expedited access through the intersections by the emegency vehicles. To begin the project, Public Works Department issued a request for qualifications (RFQ # 12-162) for the Statement of Qualifications for the preliminary engineering and construction administration services, qualifications and experience, key technical staff, and the participation of M/W/EBE. A selection team consisting of the Director of Public Works, Interim City Engineer, Senior Traffic Engineer, Operations Manager and Purchasing Manager reviewed the proposals. HLR was selected for the Phase I Engineering services and after successful completion was recommended by the team to be awarded the Phase II Engineering and Construction Engineering services. They have provided quality service and on-time performance within budget for Phase I and Phase II Engineering services which is nearing completion in coordination with IDOT. Staff recommends for reasons of continuity and familiarity that HLR now continue with providing the Phase III Construction Engineering services including Signal Coordination and Timing (SCAT) analysis and implementation. HLR consulting are meeting IDOT’s DBE goal by using Rubino Engineering and AES Services Inc., as sub-consultants. The total value of the DBE subcontracted work is 10% of the total construction engineering services contract amount. Since this is an IDOT contract, the City’s goals for MWEBE and LEP do not apply. IDOT approval and execution of the agreements will be required before proceeding further on this project. Legislative History: The City Council approved Resolution 10-R-13 on February 11, 2013, and Resolution 66-R-13 on November 25, 2013 authorizing the City Manager to execute the Local Agency Agreements with the IDOT and the Preliminary Engineering Services Agreements with HLR for Phase I Engineering and Phase II Engineering respectively. -------------------------------------------------------------------------------------------------------------------- Attachments: Copy of Resolution 94-R-14 Location Map Local Agency Agreement for Federal Participation with IDOT Construction Engineering Services Agreement for Federal Participation with HLR M/W/EBE Memo 226 of 516 11/24/2014 94-R-14 A RESOLUTION Authorizing the City Manager to Execute the Local Agency Agreement with the Illinois Department of Transportation and the Construction Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc., for Federal Participation in the Phase III Construction of the Dempster Street Traffic Signal Upgrade and Coordination Project WHEREAS, the City of Evanston (“City”) and the Illinois Department of Transportation (“IDOT”), in the interest to promote safe and efficient roadway system, desire to upgrade construction and the Construction Engineering Services Agreement, as well as coordinate the traffic signals on Dempster Street (See map, attached hereto as Exhibit A, said services to be identified as State Section: 12-00262-00-TL, State Job: C-91-467-12, and Project Number: CMM-4003(048) (hereinafter, the “PROJECT”); and WHEREAS, the parties hereto are desirous of said PROJECT in that same will be of immediate benefit to the residents of the area and will be permanent in nature; and WHEREAS, the State of Illinois and the City wish to avail themselves of Federal funds committed to improve this PROJECT; and WHEREAS, the City would like to enter into a Construction Engineering Services Agreement with consultants Hampton, Lenzini and Renwick, Inc., to provide construction engineering services; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to enter into said Agreements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 227 of 516 94-R-14 ~2~ SECTION 1: That the City Manager is hereby authorized to execute and the City Clerk hereby authorized to attest to the Local Agency Agreement for Federal Participation made with IDOT, attached hereto as Exhibit B, and the Construction Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc., attached hereto as Exhibit C, and all made a part hereof. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreements as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 94-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 228 of 516 94-R-14 ~3~ EXHIBIT A Project Location Map 229 of 516 230 of 516 94-R-14 ~4~ EXHIBIT B Local Agency Agreement for Federal Participation 231 of 516 Printed on 11/20/2014 Page 1 of 5 BLR 05310 (Rev. 10/06/14) Local Agency City of Evanston State Contract X Day Labor Local Contract RR Force Account Local Agency Agreement for Federal Participation Section 12-00262-00-TL Fund Type STA ITEP and/or SRTS Number Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-91-467-12 CMM-4003(048) This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”. Location Local Name Dempster Street Route FAU 3727 Length 0.5 mile Termini Fowler Avenue to Dodge Avenue Current Jurisdiction State TIP Number 02-12-0006 Existing Structure No n/a Project Description Construction and Construction Engineering to modernize and interconnect traffic signals at intersections with Fowler Avenue, Hartrey Avenue, Evanston Plaza and Dodge Avenue. Division of Cost Type of Work CMAQ % STATE % LA % Total Participating Construction 640,000 ( * ) ( ) 163,500 ( BAL ) 803,500 Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 76,800 ( * ) ( ) 41,500 ( BAL ) 118,300 Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 716,800 $ $ 205,000 $ 921,800 * Maximum CMAQ participation 80% not to exceed $716.800 NOTE:  The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum. Method of Financing (State Contract Work) METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of due by the of each successive month. METHOD C---LA’s Share divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) 232 of 516 Printed on 11/20/2014 Page 2 of 5 BLR 05310 (Rev. 10/06/14) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement. The LA will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subseque nt progressive bills for this improvement, the LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois Comptroller’s Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. 233 of 516 Printed on 11/20/2014 Page 3 of 5 BLR 05310 (Rev. 10/06/14) (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. 234 of 516 Printed on 11/20/2014 Page 4 of 5 BLR 05310 (Rev. 10/06/14) (25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter fo r enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application 235 of 516 Printed on 11/20/2014 Page 5 of 5 BLR 05310 (Rev. 10/06/14) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Map, Number 2 – Local Appropriation Resolution. (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Wally Bobkiewicz Name of Official (Print or Type Name) Erica J. Borggren, Acting Secretary Date City Manager By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date 36-6005870 conducting business as a Governmental Entity. DUNS Number 074390907 Tony Small, Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. 236 of 516 94-R-14 ~5~ EXHIBIT C Construction Engineering Services Agreement for Federal Participation 237 of 516 Page 1 of 8 BLR 05611 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM Local Agency City of Evanston County Cook Section 12-00262-00-TL Project No. CMM-4003(048) Job No. C-91-467-12 Contact Name/Phone/E-mail Address Rajeev Dahal / 847-448-8159 RDahal@cityofevanston.org L O C A L A G E N C Y Construction Engineering Services Agreement For Federal Participation C O N S U L T A N T Consultant Hampton, Lenzini and Renwick, Inc. Address 380 Shepard Drive City Elgin State IL Zip Code 60123 Contact Name/Phone/E-mail Address Amy McSwane / 847-697-6700 amcswane@hlreng.com THIS AGREEMENT is made and entered into this day of , between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJE CT described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIO NS. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT In Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Project Description Name Dempster Street Route FAU 3727 Length 0.5 miles Structure No. n/a Termini Fowler Avenue to Dodge Avenue Description: Construction and Construction Engineering to mdernize and interconnect traffic signals at intersections with Fowler Avenue, Hartrey Avenue, Evanston Plaza and Dodge Avenue. Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT hereinbefore described and checked below: a. b. c. d. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform testing as noted below. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. For soils, to obtain samples and perform testing as noted below. For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR “Project Procedures Guide”, or as indicated in the specifications, or as attached herein by the LA; test according to the STATE BMPR “Manual of Test Procedures for Materials”, submit STATE BMPR inspection reports; and verify compliance with contract specifications. 238 of 516 Page 2 of 8 BLR 05611 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM e. f. g. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LA and the STATE in accordance with the STATE BMPR “Project Procedures Guide” and the policies of the STATE. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. Inspect, document and inform the LA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control. h. i. j. k. l. m. n. Geometric control including all construction staking and construction layouts. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. Measurement and computation of pay items. Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. Preparation and submission to the LA by the required form and number of copies, all partial and final payment estimates, change orders, records, documentation and reports required by the LA and the STATE. Revision of contract drawings to reflect as built conditions. Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge. 2. 3. 4. 5. 6. 7. 8. 9. 10. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. To furnish the services as required herein within twenty-four hours of notification by the LA employee In Responsible Charge. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or STATE. That none of the services to be furnished by the ENGINEER shall be sublet, assigned o r transferred to any other party or parties without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. The ENGINEER shall submit invoices, based on the ENGINEER’s progress reports, to the LA employee In Responsible Charge, no more than once a month for partial payment on account for the ENGINEER’s work completed to date. Such invoices shall represent the value, to the LA of the partially completed work, based on the sum of the actual costs incurred, plus a percent age (equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced p ersonnel to perform the services enumerated herein. That the ENGINEER shall be responsible for the accuracy of the ENGINEER’s work and correction of any errors, omissions or ambiguities due to the ENGINEER’S negligence which may occur either during prosec ution or after acceptance by the LA. Should any damage to persons or property result from the ENGINEER’s error, omission or negligent act, the ENGINEER shall indemnify the LA, the STATE and their employees from all accrued claims or liability and assume a ll restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from the LA. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of t he LA. The undersigned certifies neither the ENGINEER nor I have: a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT; 239 of 516 Page 3 of 8 BLR 05611 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; f) g) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) wi th commission of any of the offenses enumerated in paragraph (e) of this certification; and have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER’s assigned staff is named as resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification. 15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. II. THE LA AGREES, 1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee Formulas FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or FF = 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm’s Actual Overhead Factor R = Complexity Factor FF=Fixed Fee SBO = Services by Others Total Compensation = DL +IHDC+OH+FF+SBO Specific Rate (Pay per element) Lump Sum 240 of 516 Page 4 of 8 BLR 05611 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5 -409: With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal t o 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. Without Retainage a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT- assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Depart ment may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). 7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. III. It is Mutually Agreed, 1. 2. 3. 4. That the ENGINEER and the ENGINEER’s subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representa tives of the federal government and copies thereof shall be furnished if requested. That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR has completed the construction contract. That all field notes, test records and reports shall be turned over to and become the property of the LA and that during th e performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s expense. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER’s last known address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II sha ll be multiplied by this percentage and added to the ENGINEER’s actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LA. 5. 6. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA, and a third member appointed by the two other members for disposition and that the committee’s decision shall be f inal. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplemen t the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA. 241 of 516 Page 5 of 8 BLR 05611 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM 7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor’s safety precautions, except as provided in numbered paragraph 1f of Section I. 8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any p roperty or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or viola tion of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termi nation of a contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of this certification, “grantee” or “contractor” means a corporation, partnershi p or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for th e specific performance under a contract or grant of $5,000 or more from the State, as de fined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee’s or contractor’s policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of th e Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance o f this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LA deems appropriate. 242 of 516 Page 6 of 8 BLR 05611 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM Agreement Summary Prime Consultant: TIN Number Agreement Amount Hampton, Lenzini and Renwick, Inc. 36-2555986 $106,257.01 Sub-Consultants: TIN Number Agreement Amount Rubino Engineering, Inc. 36-4302511 $7,623.00 AES Services, Inc. 36-3433209 $4,408.77 Sub-Consultant Total: 12031.77 Prime Consultant Total: 106257.01 Total for all Work: 118288.78 Executed by the LA: City of Evanston (Municipality/Township/County) ATTEST: By: By: Clerk Title: (SEAL) Executed by the ENGINEER: Hampton, Lenzini and Renwick, Inc. ATTEST: By: By: Title: Corporate Treasurer Title: C.E.O. / President 243 of 516 Page 7 of 8 BLR 05611 (Rev. 01/10/12) Printed on 10/27/2014 2:28:52 PM Exhibit A - Construction Engineering Route: Dempster Street (Fowler to Dodge) Local Agency: City of Evanston *Firm’s approved rates on file with IDOT’S (Municipality/Township/County) Bureau of Accounting and Auditing: Section: 12-00262-00-TL Project: CMM-4003(048) Overhead Rate (OH) 155.00 % Job No.: C-91-467-12 Complexity Factor (R) 0.00 Calendar Days 93 Cost Plus Fixed Fee Methods of Compensation: Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC] Fixed Fee 2 14.5%[(2.3 + R)DL + IHDC] Specific Rate Lump Sum Cost Estimate of Consultant’s Services in Dollars Element of Work Employee Classification Man- Hours Payroll Rate Payroll Costs (DL) Overhead (OH*DL) Services by Others (SBO) In-House Direct Costs (IHDC) Fixed Fee (FF) Total Precon Activities AVG RATE 30.00 $34.99 $1,049.70 $1,627.03 $0.00 $0.00 $388.12 $3,064.85 Construction Obs. AVG RATE 917.00 $27.64 $25,345.88 $39,286.11 $0.00 $6,045.00 $10,248.16 $80,925.15 Final Quantities AVG RATE 40.00 $26.86 $1,074.40 $1,665.32 $0.00 $0.00 $397.25 $3,136.97 Closing Docs. AVG RATE 86.00 $26.86 $2,309.96 $3,580.43 $2,302.93 $0.00 $854.10 $9,047.42 Administration AVG RATE 32.00 $45.42 $1,453.44 $2,252.83 $0.00 $0.00 $537.40 $4,243.67 Temp. Timing AVG RATE 24.00 $51.64 $1,239.36 $1,921.00 $0.00 $0.00 $458.25 $3,618.61 Optimization AVG RATE 30.00 $51.64 $1,549.20 $2,401.26 $2,105.84 $0.00 $572.81 $6,629.11 Material Testing $7,623.00 $7,623.00 Totals 1,159.0 0 $34,021.94 $52,733.98 $12,031.77 $6,045.00 $13,456.09 $118,288.78 244 of 516 DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMHampton, Lenzini & RenwickPSB DATE10/27/14PRIME/SUPPLEMENT SHEET 1OF2PAYROLLAVGTOTAL PROJECT RATESPrecon Activities Construction Obs. Final Quantities Closing Documentation AdministrationHOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPRINCIPAL70.000 ENGINEER 6 51.64786.72% 3.47825.00% 12.91161.74% 0.90 ENGINEER 5 47.15363.10% 1.46412.50% 5.89161.74% 0.82 1650.00% 23.57ENGINEER 4 41.800 ENGINEER 3 37.990 ENGINEER 2 35.450 ENGINEER 1 26.86101587.42% 23.48412.50% 3.3688596.51% 25.9240100.00% 26.8686100.00% 26.86 TECHNICIAN 3 34.590 TECHNICIAN 2 27.890 TECHNICIAN 1 20.130 INTERN/TEMP 12.500 LAND ACQUISITION38.710 SURVEY 233.640 SURVEY 123.2380.69% 0.16825.00% 5.81 ENVIRONMENTAL 228.0880.69% 0.19825.00% 7.02 ENVIRONMENTAL 1 16.150 ADMINISTRATION 243.70161.38% 0.60 1650.00% 21.85ADMINISTRATION 1 22.770 0 0 0 0 0 0 0 0 0 TOTALS1161100% $29.37 32 100.00% $34.99 917 100% $27.64 40 100% $26.86 86 100% $26.86 32 100% $45.42PREPARED BY THE AGREEMENTS UNITPrinted 10/27/2014 2:25 PM245 of 516 DF-824-039REV 12/04'AVERAGE HOURLY PROJECT RATESFIRMHampton, Lenzini & RenwickPSB DATE10/27/14PRIME/SUPPLEMENT SHEET 2 OF 2PAYROLLAVGMaterial TestingTemp. TimingOptimization HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart.AvgPart.AvgPart.AvgPart.AvgPart. AvgPRINCIPAL70.00 ENGINEER 6 51.64 24100.00% 51.6430100.00% 51.64 ENGINEER 5 47.15 ENGINEER 4 41.80 ENGINEER 3 37.99 ENGINEER 2 35.45 ENGINEER 1 26.86 TECHNICIAN 3 34.59 TECHNICIAN 2 27.89 TECHNICIAN 1 20.13 INTERN/TEMP 12.50 LAND ACQUISITION38.71 SURVEY 233.64 SURVEY 123.23 ENVIRONMENTAL 228.08 ENVIRONMENTAL 116.15 ADMINISTRATION 243.70 ADMINISTRATION 122.77 TOTALS0 0% $0.00 24 100% $51.64 30 100% $51.64 0 0% $0.00 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 10/27/2014 2:25 PM246 of 516 Exhibit B Page 8 of 8 BLR 05613 (Rev. 11/21/13) Printed on 10/27/2014 2:28:52 PM Engineering Payment Report Prime Consultant Name Hampton, Lenzini and Renwick Address 380 Shepard Drive Telephone 847-697-6700 TIN Number Project Information Local Agency Section City of Evanston Section Number 12-00262-00-TL Project Number CMM-4003(048) Job Number C-91-467-12 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. Sub-Consultant Name TIN Number Actual Payment from Prime Rubino Engineering, Inc. 36-4302511 AES Services, Inc. 36-3433209 Sub-Consultant Total: Prime Consultant Total: Total for all Work Completed: Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department’s Identity Protection Policy. 247 of 516 DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEHampton, Lenzini & RenwickDATE 10/27/14PRIME/SUPPLEMENT0.00PTB NO. CONTRACT TERM12MONTHS OVERHEAD RATE155.00%START DATE5/1/2015COMPLEXITY FACTOR0RAISE DATE1/1/2016% OF RAISE3.00%ESCALATION PER YEAR5/1/2015-1/1/2016 1/2/2016-5/1/2016 8412 12 = 66.67% 34.33% = 1.0100The total escalation for this project would be:1.00%Bureau of Design and EnvironmentPrinted 10/27/2014 2:25 PM248 of 516 DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME Hampton, Lenzini & Ren DATE 10/27/14 PRIME/SUPPLEMENT PSB NO. ESCALATION FACTOR 1.00% CLASSIFICATION CURRENT RATE CALCULATED RATE PRINCIPAL $70.00 $70.00 ENGINEER 6 $51.13 $51.64 ENGINEER 5 $46.68 $47.15 ENGINEER 4 $41.39 $41.80 ENGINEER 3 $37.61 $37.99 ENGINEER 2 $35.10 $35.45 ENGINEER 1 $26.59 $26.86 TECHNICIAN 3 $34.25 $34.59 TECHNICIAN 2 $27.61 $27.89 TECHNICIAN 1 $19.93 $20.13 INTERN/TEMP $12.38 $12.50 LAND ACQUISITION $38.33 $38.71 SURVEY 2 $33.31 $33.64 SURVEY 1 $23.00 $23.23 ENVIRONMENTAL 2 $27.80 $28.08 ENVIRONMENTAL 1 $15.99 $16.15 ADMINISTRATION 2 $43.27 $43.70 ADMINISTRATION 1 $22.54 $22.77 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PREPARED BY THE AGREEMENTS UNITPrinted 10/27/2014 2:25 PM 249 of 516 COMPANY NAME: PTB NUMBER: TODAY'S DATE: ITEM ALLOWABLE UTILIZE W.O. ONLY QUANTITY J.S. ONLY CONTRACT RATE TOTAL Per Diem (per GOVERNOR’S TRAVEL CONTROL BOARD)Up to state rate maximum $0.00 $0.00 Lodging (per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00 Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval $0.00 $0.00 Vehicle Mileage (per GOVERNOR’S TRAVEL CONTROL BOARD)Up to state rate maximum $0.00 $0.00 Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day X 93 $65.00 $6,045.00 Vehicle Rental Actual cost (Up to $55/day)$0.00 $0.00 Tolls Actual cost $0.00 $0.00 Parking Actual cost $0.00 $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 $0.00 Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00 Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00 Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00 Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00 Project Specific Insurance Actual cost $0.00 $0.00 Monuments (Permanent) Actual cost $0.00 $0.00 Photo Processing Actual cost $0.00 $0.00 2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00 Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00 CADD Actual cost (Max $15/hour)$0.00 $0.00 Web Site Actual cost (Submit supporting documentation) $0.00 $0.00 Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00 Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00 Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00 Recording Fees Actual cost $0.00 $0.00 Transcriptions (specific to project) Actual cost $0.00 $0.00 Courthouse Fees Actual cost $0.00 $0.00 Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Testing of Soil Samples* Actual cost $0.00 $0.00 Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00 Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DIRECT COST $6,045.00 *If other allowable costs are needed and not listed, please add in the above spaces provided. LEGEND W.O. = Work Order J.S. = Job Specific Hampton, Lenzini & Renwick, Inc. 10/27/2014 Direct Costs Check Sheet PRINTED 10/27/2014 BDE 436 (Rev. 09/30/13)250 of 516 CONSTRUCTION ENGINEERING MANHOURS Manhours Dollar Required Amount per Item per Item 1. 19 Weeks x 7 = 133 Days 2. 133 19 19 2 93 Each Each 3. Weekdays 8 Regular + 1 Overtime = 9.5 (Use 1.5 Saturdays Overtime = (Use 4. Project Site Video Total Hours 0.0 Project Website Total Hours 0.0 CCDD Analysis 8 Total Hours ENV2 8.0 664.00$ 5.1 Full Time E1 885.0 72,570.00$ 1 Part Time E6 16.0 2,496.00$ 6. Weekdays Saturdays 7.E5 16.0 2,240.00$ 8.8 Hours/Day S1 8.0 560.00$ Total Days 1 Hours/Day Hours/Day hours to account for overtime pay.) hours to account for overtime pay.) . Minus Saturdays Total Weekdays Minus Holidays IN ATTENDANCE: PROJECT: MEETING DATE: Dempster Street Traffic Signals Budget Class Provide Construction Staking: Project Principal Time: Project Engineer Time: Hours/Week Hours/Day Hours/Day Saturdays Calender Days Services are to be Provided: Work Days: Total Days Minus Sundays Pre‐Construction Activities: Hours Required Per Day for Construction Observation: Construction Observers to be Provided: G:\Agreements\Municipal\Evanston\Dempster St Traffic Signals 2012\Phase III\DempsterStPhaseIII REVISED 10/27/20142:37 PM 1 of 2 251 of 516 CONSTRUCTION ENGINEERING MANHOURS Manhours Dollar Required Amount per Item per Item 9. 4 Hours E5 4.0 560.00$ 4 Hours E1 4.0 328.00$ Hours 10. Hours 8 Hours E6 8.0 1,248.00$ 11. 16 Hours E1 16.0 1,312.00$ 24 Hours E1 24.0 1,968.00$ 12. 2 Hours E1 2.0 164.00$ 4 Hours E1 4.0 328.00$ 80 Hours E1 80.0 6,560.00$ Hours T1 Subtotal 90,998.00$ 13.E5 16.0 2,240.00$ 14.0.0 15.ADMIN2 16.0 2,048.00$ 16.By X Yes No)0.0 7,623.00$ 17. 1107 Hours 102,909.00$ (Include in HLR agreement Total Projected Cost of Construction Total Manhour Requirements of above subtotal of above subtotal of above subtotal Project Administration Conferences Clerical Other Documents Record Drawings Quality Control: Computation Closing Documentation Requirements: Payment Estimate Change Orders Rubino Shop Drawings Final Quantitites: Measurement Budget Class Hours/Month Hours/Month Preconstruction Meeting: Project Principal Project Engineer Project Observer Documentation Requirements: Daily Payment Estimate Change Orders G:\Agreements\Municipal\Evanston\Dempster St Traffic Signals 2012\Phase III\DempsterStPhaseIII REVISED 10/27/20142:37 PM 2 of 2 252 of 516 Printed 10/27/2014 Page 1 of 2 BC 775 (Rev. 01/10/12) Local Public Agency Resident Construction Supervisor/ In Responsible Charge John Fortmann, P.E. Deputy Director Division of Highways Regional Engineer Department of Transportation 201 West Center Court Schaumburg, Illinois 60196 County Cook Municipality City of Evanston Section 12-00262-00-TL Route FAU 3727 Contract No. Job No. C-91-467-12 Project CMM-4003(048) I recommend the following individual as a local public agency employee qualified to be resident construction supervisor and to be in responsible charge of this construction project. I certify that I am in responsible charge as defined by the department of this construction project. Since the local public agency does not have a local public agency employee qualified to be the resident construction supervisor, I am recommending a consulting engineer to serve as resident construction supervisor. Date Signature and Title (for the Local Public Agency) NIck Piekarski E.I.. Applicants Name (Type or Print) The following describes my educational background, experience and other qualifications to be resident construction supervisor of this construction project for the Local Public Agency. For Consultants: I certify that my firm is prequalified in Construction Inspection and my Documentation of Contract Quantities certificate number is 12-0024. Date Signature of Applicant Job Title of Applicant Based on the above information and my knowledge of the applicant’s experience and training, it is my opinion that the applicant is qualified to serve as the resident construction supervisor on this construction project. Approved Date Deputy Director Division of Highways Regional Engineer cc: Engineer of Local Roads and Streets, Central Bureau of Local Roads and Streets Engineer of Construction, Central Bureau of Construction Resident Construction Supervisor Local Public Agency 253 of 516 Printed 10/27/2014 Page 2 of 2 BC 775 (Rev. 01/10/12) Instructions for Preparation of Form BC 775 23 CFR 635.105 requires that the state transportation department (STD) has responsibility for the construction of all Federal- aid projects, and is not relieved of such responsibility by authorizing performance of the work by a local public agency or other Federal agency. When a project is located on a street or highway over which the STD does not have legal jurisdiction, or when special conditions warrant, the STD, while not relieved of overall project responsibility, may arrange for the local public agency having jurisdiction over such street or highway to perform the work with its own forces or by contract. In those instances where a local public agency elects to use consultants for construction engineering services, the local public agency shall provide a full-time employee of the agency to be in responsible charge of the project. The full-time local public agency employee in responsible charge of the project shall perform the following duties and functions:  Administer inherently governmental project activities, including those dealing with cost, time, adherence to contract requirements, construction quality and scope of projects;  Maintain familiarity of day to day project operations, including project safety issues;  Make or participate in decisions about changed conditions or scope changes that require change orders or supplemental agreements;  Visit and review the project on a frequency that is commensurate with the magnitude and complexity of the project;  Review financial processes, transactions and documentation to ensure that safeguards are in place to minimize fraud, waste, and abuse;  Direct project staff, agency or consultant, to carry out project administration and contract oversight, including proper documentation; and  Aware of the qualifications, assignments and on-the-job performance of the agency and consultant staff at all stages of the project. The Department of Transportation, in accordance with the requirements, requires the local public agency to identify the local public agency employee who will be in responsible charge of each Federal-Aid project which will be constructed under the supervision of the county, municipality or other public agency. County Engineers, Municipal Engineers, and full-time local public agency employees registered as a professional engineer should be identified in the pre -construction meeting minutes. All other resident construction supervisors must submit their qualifications on this form for approval by the department. Resident construction supervisors who are consultants shall be certified in Documentation of Contract Quantities and their firm shall be prequalified in Construction Inspection. This form will be completed by the applicant, endorsed by a representative of the local public agency, and submitted to the Deputy Director Division of Highways, Regional Engineer prior to the start of construction. This signatory for the local public agency should be the County Engineer or Municipal Engineer, as applicable. In the event a municipality does not have a Municipal Engineer, the applicant will be recommended by the appropriate municipal authority. If a consultant is named on this form, the approved form will be included as an attachment to the appropriate construction engineering consultant agreement. This document should be discussed as part of the preconstruction conference and a copy of the approved form retained with the preconstruction meeting minutes. 254 of 516 Printed 10/27/2014 Page 1 of 2 BC 776 (Rev. 1/10/12) Local Public Agency Construction Inspector John Fortmann, P.E. Deputy Director Division of Highways Regional Engineer Department of Transportation 201 West Center Court Schaumburg, Illinois 60196 County Cook Municipality City of Evanston Section 12-00262-00-TL Route FAU 3727 Contract No. Job No. C-91-467-12 Project CMM-4003(048) I consider the following individual to be qualified as a local public agency construction inspector. In addition, I certify that adequate instruction has been given this individual concerning the requirements of the contract, specifications and construction manual which pertain to the work which he/she will inspect. This individual has been instructed on the proper procedures for any necessary tests. Furthermore, if a consultant, this individual has a valid Documentation of Contract Quantities certification. Approved Date Signature and Title of Resident Construction Supervisor NIck Piekarski E.I.. Applicants Name (Type or Print) The following describes the educational background, experience and other qualifications of the named applicant to serve as an inspector on this project. For Consultants Employees: Documentation of Contract Quantities certificate number is 12-0024. Mr. Piekarski has assisted with resident engineering services on several roadway and bridge projects. He has been responsible for administration, coordination, and inspection of various construction projects including bridges , annual roadway reconstruction, sidewalk and water main replacement.. Mr. Piekarski is responsible for ensuring specification compliance and the timely completion of all project-related documentation.. His resident engineer and documentation experience includes the following projects: 1. Roadway Resurfacing 2014 - Village of Downers Grove 2. US Rte 20 over McLean Blvd - Illinois Department of Transportation 3. Watermain Improvements - Elgin Community College 4. Watermain & Sewer Improvements 2012, 2013 - Village of Streamwood 5. Bowes Road at Randall Road - Kane County Department of Transportation 6. Schmale Road Traffic Signals - DuPage County Division of Transportation Mr. Piekarski is an Engineering Intern and has a B.S. in Civil Engineering from the University of Dayton. He has 4 years of construction engineering experience. He has been working with Hampton, Lenzini and Renwick, Inc. for 4 years. If the Resident from BC-775 is a consultant, the local public agency employee in responsible charge must also approve this individual. Approved Date Signature and Title of In Responsible Charge from BC-775 255 of 516 Printed 10/27/2014 Page 2 of 2 BC 776 (Rev. 1/10/12) Instructions for Preparation of Form BC 776 23 CFR 635.105 requires that the state transportation department (STD) has responsibility for the construction of all Federal- aid projects, and is not relieved of such responsibility by authorizing performance of the work by a local public agency or other Federal agency. A consultant may be utilized for periodic examination and consultation or for full-time technical inspection of construction. However, the prime responsibility for general supervision of the construction must remain with the state. The state (or count y or municipality under agreement with the state) cannot be relieved of its responsibility to ensure that the work is performed in accordance with the approved project plans, specifications and estimate. Therefore, the Department of Transportation requires the local public agency to submit the qualifications of all personnel who will be assigned to construction layout and inspection duties on each Federal -Aid project which will be constructed under the supervision of the county, municipality or other local public agency. This form will be approved by the resident construction supervisor. If the resident construction supervisor is a consultant, this form will also be approved by the local public agency employee in responsible charge. If a consultant is named on this form, the approved form will be included as an attachment to the construction engineering consultant agreement. The approved form will be submitted to the Deputy Director Division of Highways, Regional Engineer prior to the start of construction. This form should be discussed as part of the preconstruction conference and a copy of the approved form retained with the preconstruction meeting minutes. 256 of 516 PROPOSAL Rubino Engineering, Inc. ● 665 Tollgate Rd. ● Unit H ● Elgin, IL 60123 ● (847) 931-1555 ● (847) 931-1560 fax October 3, 2014 To: Doug Paulus, P.E. Hampton Lenzini and Renwick Inc. 380 Shepard Drive Elgin, Illinois 60123 P 847.697.6700 Re: Quality Assurance Testing Services Dempster Street (F.A.U. 3727) Section 12-00262-00-TL Evanston, Illinois Rubino Proposal # Q14.251 Via email: dpaulus@hlreng.com Dear Mr. Paulus, Rubino Engineering, Inc. is pleased to submit the following proposal to provide QA construction materials testing and inspection services on an intersection improvement project on Dempster Street in Evanston, Illinois. PROJECT UNDERSTANDING Rubino Engineering, Inc. received material quantities from you on October 3, 2014 and the following outlines our understanding of the requested scope of services: Project Name and Description Dempster Street Intersection Improvement Project • Dempster and Fowler • Dempster and Hartrey • Dempster and Evanston Plaza • Dempster and Dodge General Scope of Services  QA Field testing of uncured concrete – Slump, air, temperature, and casting of cylinders  QA Laboratory testing of cured concrete – Strength  QA Field testing of hot mix asphalt (HMA) – Density by the nuclear method  QA Laboratory testing of HMA – Bulk SG, Max SG, and Loss on Ignition Extras  Re-inspection for failed tests  Work areas not ready for inspection at the time scheduled  Delays by the contractor  Cancellations Rubino Engineering, Inc. proposes to provide experienced, technical personnel to perform the requested testing in general accordance with the client-provided project specifications. If any of the above information is incorrect, please notify us or change it on the signed copy of the proposal. FEES The work will be accomplished on a unit price basis in accordance with the Rubino Engineering, Inc. Schedule of Services and Fees, and will be performed pursuant to the attached General Conditions. Copies of our Schedule of Services and Fees and General Conditions are enclosed herewith and incorporated into this proposal. Rubino Engineering, Inc.’s fees will be determined by the actual amount of technical time expended for this project and the amount of laboratory testing performed by the client’s request. The fees charged under this agreement are subject to change 6 months from the date of the proposal. 257 of 516 Dempster Street Intersection Improvement Project Quality Assurance Testing Services October 3, 2014 Proposal No: Q14.251 Rubino Engineering, Inc. Page 2 of 6 Rubino Engineering, Inc. will proceed with the planned work only after receiving a signed copy of this proposal. Please complete the attached Project Data Sheet before returning the proposal to enable your file to be properly established. Material Tester 1 (hr)Material Tester 2 (hr)Vehicle (day)Project Manager (hr)Cylinders (each)Sample Pickup$87.00$91.00$65.00$100.00$17.00$240.00Concrete Foundation, Type A FOOT 56 4 1 0.5 4 Concrete Foundation, Type C FOOT 16 4 1 0.5 4 Concrete Foundation, Type E 30-Inch Diameter FOOT 160.5 8 2 1 8 1 Portland Cement Concrete Sidewalk, 5 Inch SQFT 2813 8 2 1 8 1 Combination Concrete Curb and Gutter, Type B-6.12 FOOT 335 8 2 1 8 Handhole EACH 23 12 3 1.5 12 1 Heavy-Duty Handhole EACH 5 4 1 0.5 4 Double Handhole EACH 4 4 1 0.5 4 52 0 13 6.5 52 3 GRAND TOTAL = $7,623.00 $4,524.00$0.00$845.00$650.00$884.00$720.00Item Description Unit Quantity CLOSING Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact me with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. Michelle A. Lipinski, PE President michelle.lipinski@rubinoeng.com RUBINO ENGINEERING, INC. IS: AN AASHTO-ACCREDITED LABORATORY IDOT PREQUALIFIED IDOT DBE-CERTIFIED (100% WOMAN -OWNED) 258 of 516 Dempster Street Intersection Improvement Project Quality Assurance Testing Services October 3, 2014 Proposal No: Q14.251 Rubino Engineering, Inc. Page 3 of 6 AUTHORIZATION AND PROPOSAL ACCEPTANCE If this proposal is acceptable to you, Rubino Engineering, Inc. will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. We will proceed with the work upon receipt of signed authorization. AGREED TO, THIS _________ DAY OF _____________________ , 20 14. BY (please print): ___________________________________________________ TITLE: ___________________________________________________ COMP ANY: ___________________________________________________ SIGNATURE: ___________________________________________________ PROJECT INFORMATION: 1. Project Name: ____________________________________________________________ 2. Project Location: __________________________________________________________ 3. Your Job No: ____________________ Purchase Order No.: _____________________ 4. Project Manager: _______________________ Telephone No.: ____________________ 5. Site Contact: __________________________ Telephone No.: ____________________ 6. Number and Distribution of Reports: ( ) Copies To: ________________________ ( ) Copies To: _____________________ ___________________________________ ________________________________ ___________________________________ ________________________________ Attn: _______________________________ Attn: ____________________________ Email: ______________________________ Email: __________________________ IDOT Section No.: _______________________ IDOT Contract No.: _________________ IDOT Route No.: _______________________ County: _________________________ IDOT Job No.: _________________________ IDOT Project No.: ________________ City: _____________________ ___________ QC Plan(s) Attached: 7. Invoicing Address: _________________________________________________________ ________________________________________________________ ________________________________________________________ Attn: ____________________________________________________ Email: __________________________________________________ 8. Other Pertinent Information Or Previous Subsurface Information Available: _______________________________________________________________________ _______________________________________________________________________ 259 of 516 Dempster Street Intersection Improvement Project Quality Assurance Testing Services October 3, 2014 Proposal No: Q14.251 Rubino Engineering, Inc. Page 4 of 6 Rubino Engineering, Inc. Schedule of Construction Materials Testing Services & Fees through March 1, 2014 (Illinois Prevailing Wage) LABORATORY TESTING SERVICES Compression testing of concrete cylinders by ASTM procedures Per Cylinder $ 17.00 Pick-up of samples and transportation to lab (Does not include vehicle charge) Per hour $ 87.00 Asphalt Maximum Theoretical Specific Gravity Each $ 115.00 Bulk Specific Gravity Each $ 95.00 Ignition Oven Test / Reflux Extraction + Sieve Analysis Each $ 126.00 Core Densities Each $ 40.00 Soils - Density relationship ASTM D698 - AASHTO T99 (Standard Proctor) Each $ 195.00 ASTM D1557 - AASHTO T180 (Modified Proctor) Each $ 215.00 Sample preparation for the above tests (clay samples) Each $ 40.00 MATERIAL TESTER - 1 - Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt. Per Hour $ 87.00 Per Hour Overtime (before 7am, after 3pm and Saturdays) $ 130.50 Per Hour Overtime Sundays and Holidays $ 165.30 MATERIAL TESTER - 2 - Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. Per Hour $ 91.00 Per Hour Overtime (before 7am, after 3pm and Saturdays) $ 136.50 Per Hour Overtime Sundays and Holidays $ 172.90 EQUIPMENT CHARGES Vehicle Charge - Round Trip Per Day $ 65.00 Nuclear Density Gage Per Day $ 40.00 CORING SERVICES P.C. Concrete or Bituminous Concrete Coring - Personnel & Equipment Per Hour $ 225.00 Diamond Bit Charge, per inch diameter, per inch depth Per Inch $ 3.25 ENGINEERING SERVICES Chief Engineer Per Hour $ 185.00 Project Engineer/Manager Per Hour $ 100.00 Administrative Assistant Per Hour $ 65.00 Rep ort Review Each $ 50.00 REMARKS 1) All fees and services are provided in accordance with the attached Rubino Engineering, Inc. General Conditions. 2) Unit prices/rates are in effect for 6 months from the date of this proposal and are subject to change without notice thereafter. 3) Overtime rates are applicable for services performed in excess of 8 hours per day portal to portal, Monday through Friday, before 7:00 AM or after 3:00 PM, and for all hours worked on Saturdays, Sundays and holidays. Th e overtime rate is 1.5 times the applicable hourly rate. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond our control will be charged at the applicable hourly rate. 6) Transportation and per diem are charged at t he applicable rates per trip. 7) Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. 9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum 4 -hour charge. 260 of 516 Dempster Street Intersection Improvement Project Quality Assurance Testing Services October 3, 2014 Proposal No: Q14.251 Rubino Engineering, Inc. Page 5 of 6 10) For all Rubino Engineering, Inc. services, a project management/engineering review charge will be billed for all reports issued for the scheduling/supervision of personnel and the evaluation/review of dat a and reports. 11) The minimum billing increment for time is a half hour. 12) A project set -up charge of a minimum of two hours applies to all projects. 13) Professional Services rates are exclusive of expert deposition or testimony time. 14) This proposal is based on Rubino Engineering, Inc. being scheduled on an on-call basis and letters of certification will not be provided unless Rubino Engineering, Inc. is notified in advance and Rubino Engineering, Inc. is scheduled for full time inspection and testing of the area or item to be certified. 15) If special inspections are required by the city where the construction is to take place, it must be brought to the attention of Rubino Engineering, Inc. prior to the start of construction as additional charges will apply. 16) Prevailing wage fees are subject to change based on the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. 261 of 516 Dempster Street Intersection Improvement Project Quality Assurance Testing Services October 3, 2014 Proposal No: Q14.251 Rubino Engineering, Inc. Page 6 of 6 GENERAL CONDITIONS 1. PARTIES AND SCOPE OF WORK: Rubino Engineering, Inc. shall include said company or its particular division, subsidiary or affiliate performing the work. “Work” means the specific geotechnical, analytical, testing or other service to be performed by Rubino Engineering, Inc. as set forth in Rubino Engineering, Inc.’s proposal, Client’s acceptance thereof and these General Conditions. Additional work ordered by Client shall also be subject to these General Conditions. “Client” refers to the person or business entity ordering the work to be done by Rubino Engineering, Inc. If Client is ordering the work on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said work. Unless otherwise stated in writing, Client assumes sole responsibility for determining whether the quantity and the nature of the work ordered by the client is adequate and sufficient for Client’s intended purpose. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rubino Engineering, Inc.’s work. Rubino Engineering, Inc. shall have no duty or obligation to any third party greater than that set forth in Rubino Engineering, Inc.’s proposal, Client’s acceptance thereof and these General Conditions. The ordering of work from Rubino Engineering, Inc., or the reliance on any of Rubino Engineering, Inc.’s work, shall constitute acceptance of the terms of Rubino Engineering, Inc.’s proposal and these General Conditions, regardless of the terms of any subsequently issued document. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspection of the site, materials and work performed by Rubino Engineering, Inc. or others to be timely and properly performed in accordance with the plans, specifications and contract documents and Rubino Engineering, Inc.’s recommendations. No claims for loss, damage or injury shall by brought against Rubino Engineering, Inc. by Client or any third party unless all tests and inspections have been so performed and unless Rubino Engineering, Inc.’s recommendations have been followed. Client agrees to indemnify, defend and hold RUBINO ENGINEERING, INC., its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attorney’s fees in the event that all such tests and inspections are not so performed or Rubino Engineering, Inc.’s recommendations are not so followed except to the extent that such failure is the result of the negligence, willful or wanton act of omission of Rubino Engineering, Inc., its officers, agents or employees, subject to the limitation contained in paragraph 9. 3. SCHEDULING OF WORK: The services set forth in Rubino Engineering, Inc.’s proposal and Client’s acceptance will be accomplished in a timely, workmanlike and professional manner by RUBINO ENGINEERING, INC. personnel at the prices quoted. If Rubino Engineering, Inc. is required to delay commencement of the work or if, upon embarking upon its work, Rubino Engineering, Inc. is required to stop or interrupt the progress of its work as a result of changes in the scope of the work requested by Client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the direct reasonable control of Rubino Engineering, Inc., additional charges will be applicable and payable by Client. 4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rubino Engineering, Inc. to perform the work. Rubino Engineering, Inc. shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its work or the use of its equipment; however, Rubino Engineering, Inc. has not included in its fee the cost of restoration of damage which may occur. If Client desires or requires Rubino Engineering, Inc. to restore the site to its former condition, upon written request Rubino Engineering, Inc. will perform such additional work as is necessary to do so and Client agrees to pay Rubino Engineering, Inc. for the cost. 5. CLIENT’S DUTY TO NOTIFY ENGINEER: Client represents and warrants that it has advised Rubino Engineering, Inc. of any known or suspected hazardous materials, utility lines and pollutants at any site at which Rubino Engineering, Inc. is to do work hereunder, and unless Rubino Engineering, Inc. has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits. Client agrees to defend, indemnify and save Rubino Engineering, Inc. harmless from all claims, suits, loses costs and expenses, including reasonable attorney’s fees as a result of personal injury, death or property damage occurring with respect to Rubino Engineering, Inc.’s performance of its work and resulting to or caused by contact with subsurface of latent objects, structures, lines or conduits where the actual or potential presence and location thereof were not revealed to Rubino Engineering, Inc. by Client. 6. RESPONSIBILITY: Rubino Engineering, Inc.’s work shall not include determining, supervising or implementing the means, methods, techniques, sequences or procedures of construction. Rubino Engineering, Inc. shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. Rubino Engineering, Inc.’s work or failure to perform same shall not in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with the contract documents. Rubino Engineering, Inc. has no right or duty to stop the contractor’s work. 7. SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed sixty (60) days after submission of Rubino Engineering, Inc.’s report. 8. PAYMENT: Client shall be invoiced once each month for work performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing with said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted under applicable law), until paid. Client agrees to pay Rubino Engineering, Inc.’s cost of collection of all amounts due and unpaid after sixty (60) days, including court costs and reasonable attorney’s fees. Rubino Engineering, Inc. shall not be bound by any provision or agreement requiring or providing for arbitration or disputes or controversies arising out of this agreement, any provision wherein Rubino Engineering, Inc. waives any rights to a mechanics’ lien, or any provision conditioning Rubino Engineering, Inc.’s right to receive payment for its work upon payment to Client by any third party. These General Conditions are notice, where required, that Rubino Engineering, Inc. shall file a lien whenever necessary to collect past due amounts. Failure to make payment within thirty (30) days of invoice shall constitute a release of Rubino Engineering, Inc. from any and all claims which Client may have, whether in tort, contract or otherwise and whether known or unknown at the time. 9. WARR ANTY: RUBINO ENGINEERING, INC.’S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL, CLIENT’S ACCEPTANCE THEREOF, THESE GENERAL CONDITIONS AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS PROFESSIONAL SERVICES, RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER EXPRESSED OR IMPLIED. STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT. SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESSED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN ANY WAY RELIED UPON RUBINO ENGINEERING, INC.’S WORK, AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF RUBINO ENGINEERING, INC., ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $10,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO ENGINEERING, INC.’S WORK, MORE THAN TWO (2) YEARS AFTER THE CESSATION OF RUBINO ENGINEERING, INC.’S WORK HEREUNDER. 10. INDEMNITY: Subject to the foregoing limitations, Rubino Engineering, Inc. agrees to indemnify and hold Client harmless from and against any and all claims, suits, costs and expenses including reasonable attorney’s fees and court costs arising out of Rubino Engineering, Inc.’s negligence to the extent of RUBINO ENGINEERING, INC.’s negligence. Client shall provide the same protection to the extent of its negligence. In the event that Client or Client’s principal shall bring any suit, cause of action, claim or counterclaim against Rubino Engineering, Inc., the party initiating such action shall pay to Rubino Engineering, Inc. the costs and expenses incurred by Rubino Engineering, Inc. to investigate, answer and defend it, including reasonable attorney’s and witness fees and court costs to the extent that Rubino Engineering, Inc. shall prevail in such suit. 11. TERMINATION: This Agreement may be terminated by either party upon seven (7) days’ prior written notice. In the event of termination, Rubino Engineering, Inc. shall be compensated by Client for all services performed up to and including the termination date, including reimbursable expenses and for the completion of such services and records as are necessary to place Rubino Engineering, Inc.’s files in order and/or protect its professional reputation. 12. EMPLOYEES/WITNESS FEES: Rubino Engineering, Inc.’s employees shall not be retained as expert witnesses except by separate written agreement. Client agrees to pay Rubino Engineering, Inc.’s legal expenses, administrative costs and fees pursuant to Rubino Engineering, Inc.’s then current fee schedule for Rubino Engineering, Inc. to respond to any subpoena. Client agrees not to hire Rubino Engineering, Inc.’s employees except through Rubino Engineering, Inc. In the event Client hires a Rubino Engineering, Inc. employee, Client shall pay Rubino Engineering, Inc. an amount equal to one-half of the employee’s annualized salary, with Rubino Engineering, Inc. waiving other remedies it may have. 13. HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or interpreted as requiring Rubino Engineering, Inc. to assume the status of an owner, operator, generator, storer, transporter, treater or disposal facility as those terms appear within RCRA of within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of pollutants. 14. PROVISIONS SEVERABLE: The parties have entered into this agreement in good faith and it is the specific intent of the parties that the terms of the General Conditions be enforced as written. In the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. 15. ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto. 262 of 516 DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEAES Services, Inc.DATE 10/27/14PRIME/SUPPLEMENTPrime/HLR0.00PROJECTDempster Street CONTRACT TERM3MONTHS OVERHEAD RATE117.68%START DATE1/1/2015COMPLEXITY FACTOR0RAISE DATE6/1/2015% OF RAISE3.00%ESCALATION PER YEAR1/1/2015-3/31/2015 3 3 = 100.00% = 1.0000The total escalation for this project would be:0.00%Bureau of Design and EnvironmentPrinted 10/27/2014 2:48 PM263 of 516 DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME AES Services, Inc. DATE 10/27/14 PRIME/SUPPLEMENT Prime/HLR PSB NO.Dempster Street ESCALATION FACTOR 0.00% CLASSIFICATION CURRENT RATE CALCULATED RATE Principal $70.00 $70.00 Engineer III $49.38 $49.38 Engineer II $34.76 $34.76 Engineer I $24.47 $24.47 CADD Engineer $35.00 $35.00 Technician II $20.00 $20.00 Technician I $12.57 $12.57 Admin $31.67 $31.67 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PREPARED BY THE AGREEMENTS UNITPrinted 10/27/2014 2:48 PM 264 of 516 DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMAES Services, Inc.DATE 10/27/14PROJECTDempster StreetOVERHEAD RATE1.1768PRIME/SUPPLEMENTPrime/HLRCOMPLEXITY FACTOR0CPFF = 14.5%(DL + R(DL) + OH(DL) + IHDC)DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEE Costs OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)DBETrafficData Collection21 449.38 528.8389.60154.83883.20 2,105.842,105.84 47.76%DBERecord Drawings18 658.76 775.2378.40219.301,731.691,731.69 39.28%DBEPM & QC/QA5 229.19 269.71 72.34571.24571.24 12.96% Subconsultant DL0.000.00 0.00%TOTALS44 1,337.33 1,573.77 168.00 446.47 883.20 0.00 4,408.774,408.77100.00%DBE 100.00%DBECOST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 10/27/2014 2:48 PM265 of 516 DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMAES Services, Inc.PSBDempster StreetDATE10/27/14PRIME/SUPPLEMENTPrime/HLRSHEET1OF1PAYROLLAVGTOTAL PROJECT RATESTrafficData Collection Record Drawings PM & QC/QA HOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPrincipal70.000 Engineer III49.38715.91% 7.8614.76% 2.35211.11% 5.49480.00% 39.50 Engineer II34.760 Engineer I24.470 CADD Engineer 35.001636.36% 12.73 1688.89% 31.11 Technician II 20.002045.45% 9.092095.24% 19.05 Technician I12.570 Admin31.6712.27% 0.72 120.00% 6.33 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS44100% $30.39 21 100.00% $21.40 18 100% $36.60 5 100% $45.84 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 10/27/2014 2:48 PM266 of 516 To: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure From: Tammi Turner, Purchasing Manager Subject: Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) Resolution 95-R-14 / RFQ #10-91 Contract award for Construction Funding and Construction Engineering Services Date: December 8, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) Resolution 95-R-14 / RFQ #10-91Contract award for Construction Funding and Construction Engineering Services, in the base amount of $95,933, the primary contractor Stanley Consultants Ltd., has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Infrastructure Engineering Inc. Civil Engineering, Drafting Svs. $ 14,389.95 15% X Total M/W/EBE $ 14,389.95 Stanley Consultants Ltd., will receive credit for 15% M/W/EBE participation. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) Resolution 95-R-14 / RFQ #10- 91 Contract award for Construction Funding and Construction Engineering Services , M/W/EBE Memo 12.08.2014 267 of 516 For City Council meeting of December 8, 2014 Item A12 Resolution: 95-R-14 Sheridan Road Traffic Signal Project For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure Subject: Resolution 95-R-14 Sheridan Road/Forest Avenue Traffic Signal Modernization project (Main Street to Dempster Street) Date: December 2, 2014 Recommended Action: Staff requests adoption of Resolution 95-R-14, authorizing the City Manager to negotiate and execute a construction funding agreement with Illinois Department of Transportation (IDOT) for Sheridan Road/Forest Avenue signal modernization project (Main Street to Dempster Street) and to execute a contract (RFQ 10-91) with Stanley Consultants Ltd., (8501 West Higgins Road, Suite 730, Chicago, IL), in the not to exceed amount of $95,933 to provide the Phase III construction engineering services. Funding Source: Surface Transportation Funds (STP) $475,860 2015 Capital Improvement Fund, (Account 415.26.4150.65515/416443) For Construction $203,940 For Construction Engineering $ 95,933.69 Summary: This project is to modernize three traffic signals on Sheridan Road/Forest Avenue at the intersection of Main Street, Burnham Place and Dempster Street. The traffic signals at Forest Avenue/ Burnham Place and Forest Avenue/Dempster Street will be controlled by a single controller to optimize the intersection operation. The City was awarded $475,860 of STP Funds through the North Shore Council of Mayors program to modernize three traffic signals on Sheridan Road/Forest Avenue at the intersection of Main Street, Burnham Place and Dempster Street. The Phase II Design (construction plans) for the Sheridan Road Signal Modernization project is Memorandum 268 of 516 complete. The construction plans have been submitted to the Illinois Department of Transportation (IDOT) for letting. The plans have been approved by IDOT – District 1 and the project is scheduled for March 2015 letting. Construction is expected to start in the summer of 2015. Stanley Consultants was initially selected for the Phase II design engineering services and after successful completion is recommended by the team to be awarded the phase III construction engineering services. They have provided quality service and on-time performance within budget for previous projects with the City. Staff recommends for reasons of continuity and familiarity that Stanley Consultants now continue with providing the phase III construction engineering services. Once this project is completed, it will provide the following benefits: • The new signal equipment will meet current MUTCD and IDOT District 1 standards. The LED signal heads will reduce energy consumption. • The installation of countdown actuated pedestrain signals will improve the flow for both the pedestrain and vehicles and will reduce the delays. • The installation of emergency preemption devices will provide faster access to incidences by the emegency vehicles. Background A Request for Qualifications (10-91) was issued in March of 2010 to provide phase II and phase III engineering services to modernize signals on Sheridan Road. The City Council approved Resolution 34-R-10 on May 10, 2010 authorizing the City Manager to execute the Local Agency Agreements with the IDOT with Stanley Consultants for Phase II Engineering services. The traffic signals on Sheridan Road from Chicago Avenue to Central Street were upgraded in 2012 using Congestion Mitigation Air quality (CMAQ) and City CIP Funds. The signals on Sheridan Road/Forest Avenue (Main Street to Dempster Street) is funded though the North Shore Council of Mayors using STP Funds. The STP funding is obligated for construction in 2015. Attachments: Resolution 95-R-14 Page 2 of 2 269 of 516 11/24/2014 95-R-14 A RESOLUTION Authorizing the City Manager to Execute the Local Agency Agreement with the Illinois Department of Transportation and the Construction Engineering Services Agreement with Stanley Consultants, for Traffic Signal Modernization at Sheridan Road and Forest Avenue WHEREAS, the City of Evanston (“City”) and the Illinois Department of Transportation (“IDOT”), in the interest to promote safe and efficient roadway system, desire to modernize the traffic signals at Sheridan Road at Main Street and Forest Avenue from Burnham Place to Dempster Street (See map, attached hereto as Exhibit A, said services to be identified as State Section: 13-00271-00-TL, State Job: C-91-066-14, and Project Number: M-4003(238) (hereinafter, the “PROJECT”); and WHEREAS, the parties hereto are desirous of said PROJECT in that same will be of immediate benefit to the residents of the area and will be permanent in nature; and WHEREAS, the State of Illinois and the City wish to avail themselves of Federal funds committed to improve this PROJECT; and WHEREAS, the City would like to enter into an Agreement with consultants Stanley Consultants, to provide construction engineering services; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to enter into said Agreements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized to execute and the City Clerk hereby authorized to attest to the Local Agency Agreement for Federal 270 of 516 95-R-14 ~2~ Participation made with IDOT, attached hereto as Exhibit B, and the Professional Services Agreement with Stanley Consultants, attached hereto as Exhibit C, and all made a part hereof. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreements as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 95-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 271 of 516 95-R-14 ~3~ EXHIBIT A Project Location Map 272 of 516 City of Evanston Cook County Sheridan Road Signal Improvements PROJECT LOCATION MAP Not to Scale Date: 11/24/2014 N Signalized Intersection Location 273 of 516 95-R-14 ~4~ EXHIBIT B Local Agency Agreement for Federal Participation 274 of 516 Printed on 12/2/2014 Page 1 of 5 BLR 05310 (Rev. 10/06/14) Local Agency City of Evanston State Contract X Day Labor Local Contract RR Force Account Local Agency Agreement for Federal Participation Section 13-00271-00-TL Fund Type STU ITEP and/or SRTS Number Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-91-066-14 M-4003(238) This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”. Location Local Name 1) Sheridan Road 2) Forest Avenue Route 1) FAU 2865A 2) OR 0312 Length N/A Termini 1) At Main Street 2) Dempster Street to Burnham Place Current Jurisdiction LA TIP Number 02-08-0005 Existing Structure No N/A Project Description Traffic signal modernization at three intersections Division of Cost Type of Work STU % % LA % Total Participating Construction 475,860 ( * ) ( ) 203,940 ( BAL ) 679,800 Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 475,860 $ $ 203,940 $ 679,800 *Maximum FHWA (STU) participation 70% not to exceed $475,860. NOTE:  The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum. Method of Financing (State Contract Work) METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of due by the of each successive month. METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) 275 of 516 Printed on 12/2/2014 Page 2 of 5 BLR 05310 (Rev. 10/06/14) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement. The LA will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subseque nt progressive bills for this improvement, the LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois Comptroller’s Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. 276 of 516 Printed on 12/2/2014 Page 3 of 5 BLR 05310 (Rev. 10/06/14) (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. 277 of 516 Printed on 12/2/2014 Page 4 of 5 BLR 05310 (Rev. 10/06/14) (25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter fo r enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application 278 of 516 Printed on 12/2/2014 Page 5 of 5 BLR 05310 (Rev. 10/06/14) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Map, Number 2 – Local Appropriation Resolution. (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Wally Bobkiewicz Name of Official (Print or Type Name) Erica J. Borggren, Acting Secretary Date City Manager By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date 36-6005870 conducting business as a Governmental Entity. DUNS Number 074390907 Tony Small, Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. 279 of 516 95-R-14 ~5~ EXHIBIT C Professional Services Agreement 280 of 516 Revised 1-28 Th services TH day of _ corporati referred offices lo Compens the terms I. CO C la A II. CO Co pr wr III. PA 8 he parties for HIS AGREE _ on with off to as the ocated at sation for a s of this Ag OMMENCE onsultan ater than Agreemen OMPLETIO onsultant s rovides for riting by bo AYMENTS PROFE referenced EMENT (he fices locate all basic Se reement sh EMENT DA nt shall c three (3 nt to Cons ON DATE shall comp renewals a th parties p CITY O ESSIONAL d herein de ereinafter re __________, 2 0___, be d at 2100 R “City”), and rvices (“the h ATE commenc 3) DAYS sultant. plete the S after an init prior to the c OF EVAN L SERVICE esire to en eferred to a etween the Ridge Aven , (here i n e Services”) ce the Se AFTER C Services b tial term, n completion NSTON ES AGREEM nter into an as the “Agre City of Ev nue, Evans nafter refer ) provided all not exceed $ $95,993.69 ] ervices o City exec by _______ o renewal date of this MENT n agreeme eement”) en vanston, an ston Illinois rred to as by the Con ]. on _____ cutes an ______. shall begin s Agreeme nt for prof ntered into n Illinois m 60201 (he the “Cons nsultant pur ________ d deliver If this Ag n until agre nt. 28 fessional this_ municipal reinafter , with sultant”). rsuant to or no rs this reement eed to in Sherdian Road Signal Improvements Sherdian Road at Main Street and Forest Avenue from Burnham Place to Dempster Street RFP 10-91 14 Stanley Consultants 8501 Higgins Rd, Chicago, IL August 2, 2015 October 30, 2015 281 of 516 29 Revised 1-28 City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Proposal No. 10-91 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. 282 of 516 30 Revised 1-28 The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel 283 of 516 31 Revised 1-28 spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, 284 of 516 32 Revised 1-28 documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting 285 of 516 33 Revised 1-28 therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or 286 of 516 34 Revised 1-28 use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law 287 of 516 35 Revised 1-28 mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. 288 of 516 36 Revised 1-28 V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS 289 of 516 37 Revised 1-28 A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this 290 of 516 38 Revised 1-28 Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _________ Vice President 42-1320758 291 of 516 39 Revised 1-28 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________ (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: ____________________ II. COMPLETION DATE: ________________________ III. FEES: IV. SERVICES/SCOPE OF WORK: As defined in RFP #________ (Exhibit B) and Consultants Response to Proposal Stanley Consultants August 2, 2015 October 30, 2015 10-91 $95,993.69 Exhibit C Dated: 292 of 516 To: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director for Engineering & Infrastructure From: Tammi Turner, Purchasing Manager Subject: Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) Resolution 95-R-14 / RFQ #10-91 Contract award for Construction Funding and Construction Engineering Services Date: December 8, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) Resolution 95-R-14 / RFQ #10-91Contract award for Construction Funding and Construction Engineering Services, in the base amount of $95,933, the primary contractor Stanley Consultants Ltd., has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Infrastructure Engineering Inc. Civil Engineering, Drafting Svs. $ 14,389.95 15% X Total M/W/EBE $ 14,389.95 Stanley Consultants Ltd., will receive credit for 15% M/W/EBE participation. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Sheridan Road/Forest Avenue Signal Modernization Project (Main Street to Dempster Street) Resolution 95-R-14 / RFQ #10- 91 Contract award for Construction Funding and Construction Engineering Services , M/W/EBE Memo 12.08.2014 293 of 516 For City Council meeting of December 8, 2014 Item A13 Ordinance 142-O-14: Decreasing Class C-1 Liquor License Buffalo Wild Wings For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 142-O-14, Decreasing the Number of Class C-1 Liquor Licenses for Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings, 1741 Maple Avenue Date: November 7, 2014 Recommended Action: Staff recommends City Council adoption of Ordinance 142-O-14. Summary: Ordinance 142-O-14 amends Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to decrease the number of authorized Class C-1 liquor licenses from seven (7) to six (6). Here’s Wings II – Evanston, LLC dba Buffalo Wild Wings (“Company”), 1741 Maple Avenue, is no longer open and is therefore not selling liquor at its establishment. This “housekeeping” ordinance amends the City Code to reflect the decrease in Class C-1 liquor licenses. Legislative History: N/A Alternatives: N/A ------------------------------------------------------------------------------------- Attachments: Ordinance 142-O-14 Memorandum 294 of 516 11/7/2014 142-O-14 AN ORDINANCE Amending Subsection 3-4-6-(C-1) of the City Code to Decrease the Number of Class C-1 Liquor Licenses from Seven to Six (Here’s Wings II – Evanston, LLC, d/b/a “Buffalo Wild Wings”, 1741 Maple Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(C-1) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class C-1 liquor licenses from seven (7) to six (6), to read as follows: (C1) CLASS C1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding class C1 licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant" and "core area" shall be as defined in Section 3-4-1 of this Chapter. The sale of alcoholic liquor shall not take place between the hours of 2:00 a.m. and 11:00 a.m., except that sales may be made up to 3:00 a.m. on Friday, Saturday, Sunday mornings and up to 3:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving. The applicant for the renewal only of such licenses may elect to pay the amount herein semiannually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $8,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $8,400.00. No more than seven (7)six (6) such licenses shall be in force at any one (1) time. 295 of 516 142-O-14 ~2~ SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: _________________________, 2014 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 296 of 516 For City Council meeting of December 8, 2014 Item A14 Ordinance 153-O-14: Lease for City-owned Property, 633 Howard Street For Introduction & Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Nyden, Economic Development Division Manager Subject: Ordinance 153-O-14 “Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City- Owned Real Property Located at 633 Howard” Date: December 2, 2014 Recommended Action: Staff recommends adoption of Ordinance 153-O-14, Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City- Owned Real Property Located at 633 Howard”. Christopher Casas’ coffee operation called, café and coffee roasting operation (name of shop has not been determined yet) will operate a coffee roasting operation as well as a dine-in and take away coffee bar at the location. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. Funding Source: Tenant Improvements for this property will be funded from the Howard/Ridge TIF District (Account #5860.56010). This is the account of monthly rental accruals from City-owned properties. The combined monthly rental income from Ward Eight ($2,000/month), Peckish Pig ($5,500/month), and Caribbean Shipping ($800/month) is $8,300. As of December 1, 2014, the current balance of this account is $55,769.98. Summary: In May 2014, City Council adopted Resolution 36-R-14, authorizing the City Manager to market the property located at 633 Howard Street for a commercial use. Based on the success of properties directly to the north of this property (Ward Eight at 629 Howard Street and Peckish Pig at 623 Howard Street), this property was identified as being well positioned to attract a new tenant. Subsequent to this direction, the City placed the property on CoStar, a commercial property listing database. Memorandum 297 of 516 Following the adoption of the resolution, staff identified an 800 square foot space at 745 Howard Street to relocate the current Police Outpost operations. The consideration of a lease at this location is also on the City Council agenda for December 8, 2014. The draft lease for 633 Howard Street is attached to this memorandum. Key provisions of the lease include: • Lease Term: Lease term of five years with the ability to purchase the property after the third year. Mr. Casas will be making a substantial investment to turn the current Outpost to a café and build a customer base at this location and would like the ability to purchase the property at a later date. The purchase price will be determined by the average of two appraisals obtained at time of sale and will be no more than $500,000; rent paid during the lease period will be credited to the principal owed. • Rental Rate: A proposed period of 24 months of free rent reflects the time needed to create the coffee shop space at 633 Howard Street and build a customer base at this location. Unlike a full-service restaurant where the average per patron “ticket” ranges between $20 and $80, coffee shops have significantly smaller per patron rates that are frequently less than $10. Following the period of free rent, the City will charge a monthly rental rate based on a percentage of gross sales. After the completion of the third year, Mr. Casas’ operation will also pay a monthly base rent of $500 in addition to a percentage of gross sales; this amount will increase in year five to $1,000. • Tenant improvement: The tenant improvement dollars in the amount of $15,000 will provide funding provided toward interior renovations to create the coffee roasting shop and café. The space requires minor modifications to some electrical, HVAC, and plumbing elements to permit the use as a café. • Taxes and Utilities. The tenant will be required to pay property taxes and all utilities. It is noteworthy to point out that the property has not been assessed for property taxes at any time, as it was a small synagogue prior to the use as a Evanston Police Outpost. Staff estimates that taxes for the 2,700 square foot space will be approximately $4.27 per square foot of building, or approximately $11,530 annually. This figure is based on the taxes assessed at other one-story commercial properties along Howard Street (Class 5-17). • Maintenance: The day-to-day maintenance and snow removal of the property will be the responsibility of the tenant. Major repairs will be done in consultation with the City’s Facilities Division. Background: In the past few years, localized coffee roasting has represented a growing segment of the coffee market. Similar to other “craft” movements, consumers are increasingly interested in purchasing coffee obtained through fair trade (or in some cases above fair trade rate) and roasted locally. Partners, Christopher Casas and Karena Bierman, have presented a concept for the introduction of a coffee roasting operation and café that builds upon the success of a current Evanston operation, Coffee Speed Shop from Evanston’s West End to Howard Street while also introducing a coffee shop and café component. It is noteworthy to point out that this relocation to Howard Street represents the retention of an Evanston business. 298 of 516 The concept on Howard Street will offer a commercial use not currently present on the corridor –- a coffee shop and roasting operation. The café will open in the morning and serve patrons seeking take-away as well as dine-in options. Coffee roasting will take place within the customers’ view and will work to promote the uniqueness and identity of the shop. The introduction of this use will create a day-time option for residents and workers of this area. There are currently limited options for coffee, breakfast, and lunch in this corridor. The current options include Sol Café on Howard Street (east of Howard Street CTA station), Popeye’s (across the street from this location), McDonald’s at 1117 Howard Street in Evanston, and Starbucks at the corner of Western Avenue and Howard Street. Mr. Casas’ operation will serve as another “third place” for the southern neighborhood in Evanston that abuts Howard Street. The success of Peckish Pig and Ward Eight have demonstrated a demand for food and beverage options within a walkable distance for many south Evanston residents. The owners of both establishments have indicated that they have established customers that reside within a few blocks of the establishments. The cafe will provide a complementary business along Howard Street that will promote the walkable character of the neighborhood during the daytime hours. The City has owned the property at 633 Howard Street since 1999 and opened the Police Outpost in 2001. The total investment in the property was approximately $320,000 ($100,000 for the property’s purchase and additional funding through grants and purchase of materials and equipment and labor). Legislative History: The City Council adopted Resolution 36-R-14 in May 2014 in support of authorizing the City Manager to work to lease 633 Howard Street and work to relocate the Evanston Police Outpost to a new location on the Howard Street corridor. Attachments: - Ordinance 153-O-14 - Draft Lease Agreement - Christopher Casas Cafe and Coffee Roasting Company Business Plan 299 of 516 11/25/2014 153-O-14 AN ORDINANCE Authorizing the City Manager to Negotiate and Execute a Commercial Lease with Christopher Casas for lease of City-Owned Real Property Located at 633 Howard Street WHEREAS, the City of Evanston owns certain real property located at 633 Howard Street, Evanston, Illinois 60201, which is improved with a single story commercial building and more fully described on Exhibit 1 (the “Property”) and formally known and used as the Evanston Police Department Outpost; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to negotiate and execute a five (5)-year commercial lease agreement (the “Lease Agreement”) by and between the City, as Landlord, and Christopher Casas, as the Tenant, for the operation of a coffee roasting and café business, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to negotiate and execute, and the City Clerk is hereby authorized and directed to attest, on behalf of the City of Evanston, the Lease Agreement for the Property, by and between the City of Evanston, as landlord, and Christopher Casas, as tenant. The 300 of 516 153-O-14 ~2~ Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “2” and incorporated herein by reference. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 301 of 516 153-O-14 ~3~ EXHIBIT 1 LEGAL DESCRIPTION LOT 5 (EXCEPT THE EAST .62 FEET THEREOF) IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NORTHEAST 1/4 OF SECTION 3 TOWNSHIP 41 NORTH, RANGE 14, LYING WEST OF THE RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILROAD, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, COMMONLY KNOWN AS 633 HOWARD STREET, EVANSTON, ILLINOIS. Common Address: 633 HOWARD STREET, EVANSTON, ILLINOIS 60202 PIN: 11-30-209-023-0000 302 of 516 153-O-14 ~4~ EXHIBIT 2 LEASE AGREEMENT 303 of 516 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 633 HOWARD STREET, EVANSTON, ILLINOIS, BY AND BETWEEN CITY OF EVANSTON, LANDLORD AND CHRISTOPHER CASAS, TENANT 304 of 516 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 1 SECTION 2. TERM ................................................................................................................ 1 SECTION 3. RENT ................................................................................................................. 1 SECTION 4. MAINTENANCE OF THE PROPERTY AND PREMISES .................................. 2 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 7 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. UTILITIES .......................................................................................................... 9 SECTION 10. INSURANCE ..................................................................................................... 9 SECTION 11. SUBLETTING; ASSIGNMENT .........................................................................10 SECTION 12. SURRENDER OF PREMISES; HOLDING OVER .............................................10 SECTION 13. HAZARDOUS MATERIALS .............................................................................11 SECTION 14. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 15. DEFAULT AND REMEDIES .............................................................................13 SECTION 16. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 17. EXPENSES OF ENFORCEMENT ....................................................................15 SECTION 18. EMINENT DOMAIN ..........................................................................................16 SECTION 19. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 20. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 21. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 22. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 23. PARTIES BOUND ............................................................................................17 SECTION 24. NOTICES ..........................................................................................................17 SECTION 25. MISCELLANEOUS ...........................................................................................18 SECTION 26. VENUE AND JURISDICTION ...........................................................................19 SECTION 27. FORCE MAJEURE ...........................................................................................19 305 of 516 1 This Lease Agreement (the “Agreement” or “Lease”) with an effective date of ________, 2014 and shall be the last date of execution of the Agreement (the “Effective Date”) by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Christopher Casas, an individual (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenant the commercial space located at 633 Howard Street, Evanston, Illinois 60202 (the “Premises”) in the building and improvements (the “Building”) located at the aforementioned address. The Tenant’s proposed improvements to the Premises are attached as Exhibit A. At the conclusion of the Lease term, the Tenant shall restore the Premises and cannot remove any permanent fixtures that will cause structural damage to remove. SECTION 2. TERM AND LEASE TO OWN OPTION A. TERM: The initial term of this Agreement will be for five years, January 1, 2015 – December 31, 2020 (the “Term”). Tenant shall have the option, if not at the time in default, to renew this Lease for an additional five (5) year term (the “Renewal Term”). The options shall be exercised automatically, unless Tenant delivers to Landlord written notice of its election not to renew the then current term of this Lease as provided herein on or before one hundred twenty (120) days prior to the expiration of the then current term. B. OPTION: Tenant initially is only a Tenant of the Premises which is owned and managed by Landlord. The Landlord owns the Property, on which the Premises is located. As such, Tenant's monthly payments are lease and rental payments. However, under the Landlord’s terms of this Agreement, the Tenant has an option to purchase the Property so long as the Tenant is occupying and leasing the Property and is otherwise in compliance with this Lease agreement after the end of the fourth year (end of 48th month) (the “Option”). Tenant must submit written notification to Landlord that it intends to exercise the Option within 90 days of expiration of the fourth year, thus notice must be sent on or before the beginning of the 45th month of the Lease. If Tenant elects to NOT exercise the Option prior to the end of the fifth year of this Agreement, the following are applicable: (1) the Landlord is freely able to market, enter into a contract, and sell the Property to another purchaser; (2) Tenant shall remain a Tenant of the Premises for the remainder of the term of the Agreement. If Tenant opts to renew the Lease, it can exercise the Option during the Renewal Term, but the Landlord is able to market and sell the property during the renewal Term to another buyer. Meaning, during the Renewal Term, the Tenant’s option is not exclusive to other potential purchasers, however it does have a first right of refusal to purchase the property at the offer amount received by the Landlord or greater. If the Property is sold to another Purchaser other than Tenant during the Renewal Term, the Landlord shall make this Lease subject to the sale and the future Purchaser must take an assignment of the Lease. 306 of 516 2 1. PURCHASE PRICE: The purchase price of this Property will be lesser of $500,000 (Five Hundred Thousand and no/100 Dollars) or the average value from two appraisals obtained by the City of Evanston (the “Purchase Price”) at the time that the Tenant elects to exercise the Option. The Purchase Price is non-negotiable after the figure has been arrived at from the aforementioned appraisal calculation. 2. CASH USED ALONE TO PURCHASE: The Tenant may notify Landlord that they have the resources to purchase the Property and that the Tenant is exercising the Option prior to the expiration of the Agreement. A closing or transfer of ownership will occur upon the Tenant paying the purchase price and the Parties execution of a purchase and sale contract (“Property Purchase Agreement”). 3. RENTAL CREDITS USED TO PURCHASE: Credit will be given at the time of closing for all rent payments, made to Landlord pursuant to the Lease Agreement. 4. DELINQUENCIES: Should the Tenant have incurred delinquencies with Landlord, the Tenant will be required to payoff those delinquencies upon any offer to exercise its Option. 5. TENANT BREACH: Should the Tenant cause a material breach this Agreement for any reason other than nonpayment of Rent, at the discretion of Landlord, the Tenant's Option may be denied. 6. NO OBLIGATION TO PURCHASE THE PROPERTY: Tenant is under no obligation to purchase the Property and has the right to continue under the terms of this Agreement as Tenant/renter. However, if the Tenant fails to exercise his or her option at the conclusion of this Agreement, the Option to Purchase shall expire. 7. NO LANDLORD RESPONSIBILITY AFTER PURCHASE: Upon sale to Tenant pursuant to this Agreement, the Tenant shall become solely responsible for the Property. SECTION 3. RENT A. RENT RATE. The Rent structure will be combination of base rent and a percentage of gross sales. The combination of the Base Rent and Percentage Rent will be capped and shall not exceed $4,000.00 (Four Thousand and no/100 Dollars) per month for the initial Term or the Renewal Term. After 24 months has expired, the lease will convert to a rent rate structure with the following formula: Months Base Rent (per month) % Lease (to be paid semi-annually) 1-24 $0 $0 307 of 516 3 25-36 $0 10% of gross sales 37-48 $500 10% of gross sales 49-60 $1,000 10% of gross sales B. BASE RENT. Payment of Base Rent shall begin on the 1st day fo the month indicated in the schedule delineated in Section 3[A]. Tenant agrees to pay Landlord or Landlord's agent as rental for the Premises, the monthly installments of Base Rent in accordance with the schedule detailed above. On the 1st day of the 37th month, the Tenant shall pay $500.00 (Five Hundred and 00/100 Dollars) per month, for the third year (months 37 - 48) of the Lease. The Rent will increase for the final year of the Term, on the 1st day of the 49th month to $1,000.00 (One Thousand and no/100 Dollars) for the remainder the initial term (months 49 - 60). C. PERCENTAGE RENT. Tenant shall pay Landlord as Percentage Rent the percentage of gross sales as indicated in the schedule delineated in Section 3[A]. Gross sales shall be reported by Tenant no later than the tenth (10th) day after the end of each month, and a statement thereof submitted to Landlord showing the gross sales for the Tenant at the Property. 1. Gross Sales shall mean and include the sale price of all merchandise sold (including gift and merchandise certificates), charges for services, café products sold, and all other receipts from the business performed by Tenant or any other person, firm or corporation selling merchandise or services in, upon or from any part of the Property, whether for cash or credit, and shall include telephone and electronic orders received and filled at the Property, all deposits not refunded to purchasers and orders taken at the Property although such orders may be filled elsewhere. No deductions shall be allowed for uncollected or uncollectible credit accounts, or charges for bank or other credit cards. 2. Gross sales does not include refunds to customers, the amount of sales, use, retailor’s occupation or similar taxes imposed in a specific amount, or percentage of, or determined by, the amount of retail sales made upon the Property, return to shippers, the amount of sales not in the course of ordinary of business of fixtures, machinery, or equipment which Tenant has the right to remove from the property after use in the conduct of Tenant’s business at the Property. 3. Tenant shall pay the gross sales on a semi-annual basis, on or before January 15th and July 15th of each year, when applicable. D. COMMENCEMENT OF RENT EFFECTIVE DATE: The commencement of the 1st month of Rent obligations set forth in Section 3[A] shall be the later of City Council approval of the Lease Agreement or City Council approval of Tenant’s Special Use Application for its proposed use at the Property. Under no circumstances shall the Rent Effective Date be later than March 1, 2015. 308 of 516 4 E. RENEWAL RENT. On 1st day of the 61st month, commencement of the Renewal Term, the Base Rent will be increased to $1,350 (One Thousand Three Hundred Fifty and no/100 Dollars) for the first (2) two years of the renewal term and $1,500 (One Thousand Five Hundred and no/100 Dollars) for the final (3) three years of the Renewal Term. In addition to the Base Rent, Tenant will continue to pay 10% percent of gross sales as part of the rent obligations during the Renewal Term. F. PAYMENTS. All monthly installments of Rent shall be payable in advance on or before the first (1st) day of each successive calendar month during the Term at the office of the Landlord set forth in Section 3[D]. G. LATE PAYMENTS: A penalty of $50/per day will be assessed against the Tenant for the payments not received by Landlord within five (5) days of the payment due date until such payment is received by Landlord. H. Any and all Rent PAYMENTS under this Lease shall be made payable and transmitted to: City of Evanston Attn: Jessica Wingader, Room 4500 2100 Ridge Avenue Evanston, IL 60201 I. REAL ESTATE TAXES: 1. Real Estate Taxes for Term: In addition to Rent, outlined in Section 3[A] and [B], Tenant shall promptly pay the real estate taxes for the Property as invoiced by Cook County Treasurer during the entire Initial Term and, if applicable, the Renewal Term. The Cook County Treasurer bills real estate taxes one year after the tax year (e.g. 2014 taxes are payable in 2015 in two installments). 2. If any, Tenant will not be responsible for the taxes that pre-dated the Effective Date of this Lease, meaning all real estate taxes accruing prior to the Effective Date are the responsibility of the Landlord. 3. Tenant will change the payee with the Cook County Treasurer within 30 days of the Effective Date. Tenant will provide proof of payment for each and every installment for the Term of this Agreement within ten (10) business days of payment. If Tenant seeks to appeal the real estate taxes with the Cook County Assessor, the Landlord will not object and will submit any necessary consent documents for Tenant in the appeal, but the responsibility to file the appeal rests with the Tenant. 4. Tenant’s obligation to pay real estate taxes for the time period provided herein survives the expiration of the Term or termination of the Agreement for any reason. Meaning, if the Tenancy is terminated for any reason, Tenant shall be responsible and shall pay promptly the real estate taxes 309 of 516 5 accrued during their tenancy and the Landlord will reimburse a prorated portion to Tenant from the date of delivery of the Property to the end of the calendar year. Moreover, Tenant is responsible for the real estate taxes accrued during the tenancy, but payable a year following the expiration or termination of the tenancy. SECTION 4. MAINTENANCE OF THE PROPERTY AND THE PREMISES A. MAINTENANCE AND REPAIR RESPONSIBLITIES OF LANDLORD: Tenant accepts the Premises in as-is condition, and acknowledges that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises and all renovations will be at Tenant’s sole cost and expense. Subject to Section 7, Landlord shall, when necessary, or when required by applicable laws, perform, repair and maintain all of the following: the structural and exterior portions of the Building, including the foundation, demising walls, exterior walls, floor slab, the roof, and common utility lines to the point of connection to the Premises to keep the Building in good, safe, clean order, appearance, condition and repair. The Landlord will deliver possession of the Property free and clear of personal property and equipment from the Evanston Police Department on January 6, 2015. B. MAINTENANCE AND REPAIR RESPONSIBILITIES OF TENANT: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises including utility, HVAC or fire/life safety facilities and systems and other than any items Landlord is required to maintain pursuant to Section 4[A]. 2. All refuse from Premises to be placed in appropriate containers and Tenant cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Premises in reasonable proximity to the Premises. Tenant will contract to have trash hauled from such container with reasonable frequency. Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the exterior of the property. 3. The Tenant will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenant will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenant shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours at the Tenant’s request. 4. Tenant will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenant shall be responsible for repairs, 310 of 516 6 damages and losses for damages sustained outside the Premises attributable to Tenant’s negligence or intentional misconduct. All such damage must be reported in writing to the Director of Public Work or her designee, by the next City of Evanston business day, after discovery of such damage by Tenant. 5. Tenant shall yield the Premises back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 6. Tenant will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. C. TENANT IMPROVEMENT: Tenant shall construct all renovations pursuant to build out plans agreed to by Landlord and Tenant. Once the build out plans are agreed upon, they will be attached as Exhibit A to this lease and incorporated herein. The parties agree that certain improvements to Premises are necessary to bring the Premises to a “Vanilla Box” standard, including updating the electrical system, plumbing and installation of large rear doorway, reconfiguration of HVAC system and additional ductwork, and other general rehabilitation work agreed between the parties to change the use to a coffee roasting and café shop use. 1. Tenant projects that the total build out renovation expenses will be approximately $36,000 (Thirty-Six Thousand and no/100 Dollars). Landlord will reimburse the Tenant for a portion of the Tenant Improvements, which account for the vanilla box improvements (the “Tenant Improvements”). 2. Landlord will reimburse a portion of the tenant improvements to achieve the Vanilla Box, the total reimbursement to Tenant over the initial Lease Term in amount not to exceed $15,000 (Fifteen Thousand and no/100 Dollars) (the “Total Improvement Rebate”). 311 of 516 7 3. At the end of the Term, improvements and fixtures installed into the Property with the Total Improvement Rebate funds are the property of the City of Evanston with no right of reimbursement to the Tenant. In addition, any fixtures and equipment installed by the Tenant at it’s own cost and expense, which are permanently affixed to the property, and would cause structural damage to the Property to remove will also remain the property of the City of Evanston. 4. Reimbursement of Tenant Improvement: a. Reimbursement payment shall NOT be issued until: (a) City Council has approved the Agreement; (b) the Agreement is executed; (c) Project work is complete and Final Certificate of Occupancy is issued to the Tenant by the Building & Inspection Services Division of the City of Evanston; (d) Tenant provides proof of payment of all invoices and final lien waivers have been issued by all contractors for the work to which Tenant is seeking reimbursement. b. The Director or his designee will not issue the reimbursement to Tenant if there is any violation of any law, ordinance, code, regulation, or Agreement term. Lastly, Tenant must be current with all City of Evanston accounts prior to any reimbursement. c. The reimbursement will be paid in a lump sum either by check or wire transfer after the conditins set forth in this Section 4[C][4] are satisfied. 5. Tenant Improvement Allowable Expenses: The Tenant Improvement funds shall be used to pay for costs directly related to the renovation of the Premises, including electrical, plumbing, HVAC, and other related expenses for fixtures, materials, and equipment necessary to renovate the Premises for Code compliance. The Scope of Work attached provides a detailed cost estimate for the construction of the improvements at the Subject Property, to which Borrower will fund in part with the Tenant Improvement funds. Any and all fixtures, equipment, and other materials will remain in the Subject Property for the duration of this agreement. The Lender or its representative shall be afforded the right of inspection of such equipment, fixtures, and other materials prior to issuance of the Final Certificate of Occupancy. SECTION 5. USE OF PREMISES 312 of 516 8 A. PURPOSES: Tenant will use the Premises to operate a coffee roasting business and café services, including service of pasteries, coffee/tea and juices, and incidental associated uses for the performance of the listed uses, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not cause any unnecessary disruption to the neighborhood during the non-business hours and shall abide by all noise restrictions contained within the City Code. Tenant anticipates its hours of operation will be 7 a.m. to 2 p.m. and the Premises will be used outside of these hours as a meeting space and other low impact uses on the neighborhood, but this is subject to change and does not need a lease amendment as long as Tenant is in conformance with the Ctiy Code restrictions. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenant shall not change any locks for the Premises without providing a copy to the Landlord. The Landlord agents shall have the right to enter upon the Premises with 24 hours prior written notice and at times reasonably calculated not to interfere with the operation of Tenant’s business on the Premises (except in the case of an emergency, in which case entry may be made without notice) to determine Tenant’s compliance with this Lease or in connection with the following: (a) construction in or about the Premises; or (b) completing any work, repairs, alterations, or improvements in or about the Premises that are required or permitted to be made hereunder by Landlord. 3. If Tenant neglects or refuses to make repairs to or to maintain the exterior of the Premises as required under this Lease, or to fulfill any other obligation (or any part thereof) as required under this Lease, then in addition to all other rights and remedies of Landlord as a result of such failure, Landlord and/or its agents shall have the right, upon giving Tenant not less than fifteen (15) days’ (or such longer period of time as is reasonably necessary to cure such failure, provided that Tenant promptly commences and diligently pursues such cure) prior written notice of its election to do so, except in the event of an emergency (in which case only such notice as is practical shall be required), to make the repairs or perform the maintenance or other obligations on behalf of and for the account of Tenant. The commercially reasonable cost of the work so done or obligations performed by Landlord or its agents, shall be paid for by Tenant within fifteen (15) days after Tenant’s receipt of a bill therefor. Nothing herein shall imply any duty on the part of Landlord to do any work which Landlord is not specifically and expressly required to perform under this Lease or which, under any provisions of this Lease, Tenant is required to perform, and the performance of such work by Landlord shall not constitute a waiver of Tenant’s default. Landlord shall have no liability to Tenant for any loss or damage which may result to its stock or business by reason of such repairs, replacements or action, except for the gross negligence of Landlord, its agents, representatives or 313 of 516 9 employees. Tenant will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenant, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at Tenant’s request or if the repairs are necessitated by Tenant’s actions, then the Tenant may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If the Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenant's property), and without in any manner affecting the obligations and covenants of this Lease. If the Tenant does not exercise any of the options to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, no more than thirty (30) days prior to the end of the then current term, Tenant will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenant will not interfere with the same. 4. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall not be liable to the Tenant for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. STORAGE OF INFLAMMABLE MATERIALS: Tenant agrees that it will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenant can maintain customary cleaning products in the Premises and the alcohol for the business operation. D. USE IMPAIRING STRUCTURAL STRENGTH: The Tenant will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. 314 of 516 10 E. GARBAGE DISPOSAL: The Tenant will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Premises before accumulation of any substantial quantity. F. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenant will observe and comply with all laws, ordinances and regulations of public authorities. Tenant acknowledges that the Premises is owned by the City of Evanston and therefore no smoking will be permitted at the Premises. G. OTHER MISUSE: Tenant will not permit any unlawful or immoral practice with or without its knowledge or consent, to be committed or carried on in the Premises by Tenant or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. SECTION 6. SIGNS Tenant may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant. Tenant acknowledges that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenant agrees to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenant shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenant must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as set forth herein, as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenant for any damage or injury to Tenant or Tenant’s property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of 315 of 516 11 adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenant. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than two (2) days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenant will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Premises. Repairs will include any improvements made by Landlord or by Tenant with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY: If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. UTILITIES 316 of 516 12 Tenant agrees to pay before delinquency all utility charges for gas, water, sewer, phone, internet, heat, electricity, and waste disposal and other similar charges incurred by Tenant and serving the Premises during the Term of this Agreement. Any additional lines or upgrades in service for electrical, gas or other utility lines that are necessary to operate Tenant’s use the Premises will be at the sole cost and expense of Tenant. Notwithstanding the foregoing, Tenant shall not be responsible for the water bill until the final certificate of occupancy is issued. SECTION 10. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenant agrees that it will, at its expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenant against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $1 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenant will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenant’s carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. C. TENANT TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenant agrees to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANT TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenant agrees to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the Landlord. 317 of 516 13 F. TENANT’S WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenant agrees to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANT’S FAILURE TO INSURE: Should Tenant fail to keep in effect and pay for insurance as required by this section and then fail to cure such failure within ten (10) days after written notice from Landlord, the Landlord may terminate this Lease immediately. SECTION 11. SUBLETTING; ASSIGNMENT The Tenant shall not be allowed to sublet the Premises or assign this Agreement to another tenant without the prior written consent of the Landlord. SECTION 12. SURRENDER OF PREMISES; HOLDING OVER Tenant will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenant, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenant. On vacating, Tenant will leave the Premises clear of all rubbish and debris. If Tenant retains possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenant that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenant shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenant. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 13. HAZARDOUS MATERIALS A. DEFINITION. For purposes of this Article, “Hazardous Materials” means any matter giving rise to liability under the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et seq., the Comprehensive Environmental Response, 318 of 516 14 Compensation and Liability Act, U.S.C. Section 9601 et seq. (including the so-called “Superfund” amendments thereto), any other applicable federal, state or local statute, law, ordinance, rule or regulation governing or pertaining to any hazardous materials, hazardous wastes, chemicals or other materials, including, without limitation, asbestos, polychlorinated biphenyls, radon, petroleum and any derivative thereof or any common law theory based on nuisance or strict liability. B. EXPOSURE. Tenant, its employees, contractors, agents or invitees (while any such invitee is upon the Premises), shall not use, generate, release, manufacture, refine, produce, process, store, or dispose of any Hazardous Materials on, under or about the Premises, or transport to or from the Premises any Hazardous Materials, with the exception that construction materials (other than asbestos or polychlorinated biphenyls), office equipment, restaurant supplies, cleaning solutions and other maintenance materials that are or contain Hazardous Materials may be used, handled or stored on, under or about the Premises, provided such are in de minimis amounts only and are incidental to and reasonably necessary for the build out, operation and maintenance of the Premises for the Permitted Use hereunder and are at all times in compliance with all environmental statutes and all other applicable governmental requirements. C. TENANT INDEMNIFICATION. Tenant shall indemnify, defend and hold Landlord harmless from and against all liabilities, costs, damages and expenses which Landlord may incur (including, without limitation, reasonable attorneys’ fees and disbursements) as a result of the presence of Hazardous Materials introduced or installed on, under or about the Premises by Tenant or Tenant’s officers, employees, agents, contractors or other invitees or as a result of the presence of Hazardous Materials on, under or about the remainder of Landlord’s Parcel. D. LANDLORD INDEMNIFICATION. Landlord shall indemnify, defend and hold Tenant harmless from and against all liabilities, costs, damages and expenses which Tenant may incur as a result of the presence of Hazardous Materials introduced or installed on, under or about the Premises by Landlord or Landlord’s officers, employees, agents, contractors or other invitees gross negligent or willful acts. SECTION 14. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenant will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant shall not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenant fails to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted 319 of 516 15 for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenant either by a court of competent jurisdiction or by arbitration and Tenant still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenant on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenant. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, (ii) any negligence or willful misconduct of Tenant, or its agents, employees or contractors; or (iii) Landlord’s breach occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. D. INDEMNIFICATION OF TENANT. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord shall protect, defend, indemnify and save Tenant and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from Landlord’s willful acts occasioned wholly or in part by any act, omission or of Landlord, its agents, employees, contractors or servants; The provisions of this Section shall survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. SECTION 15. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenant subject to Tenant’s right to cure: 1. Tenant shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after notice to Tenant of such failure; 2. Tenant shall fail to maintain the insurance coverage as set forth herein and does not cure such failure within 10 days after receipt of notice from Landlord; 3. Tenant shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, or 320 of 516 16 commence the good faith cure of any such failure, within fifteen (15) days after written notice to the Tenant of such failure, and in the event the Tenant cannot reasonably cure with the aforementioned fifteen (15) day period, then so long as Tenant commences good faith efforts to cure within said fifteen day period and proceeds diligently to cure, Tenant cures within a reasonable amount of time; or 4. Tenant shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, after written notice from Landlord and upon expiration of any applicable cure period, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenant’s right to cure: 1. Terminate this Lease, in which event Tenant shall immediately surrender the Premises to Landlord, but if Tenant fails to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenant’s right of possession, as aforesaid, whether this Agreement be terminated or not, Tenant agrees to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenant or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenant and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant. Tenant agrees to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenant upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant’s obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, 321 of 516 17 or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenant. The Landlord may terminate this Agreement if the Tenant remains in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANT’S OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenant will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANT’S DUTIES AT TENANT’S COST: If in Landlord’s judgment any default by Tenant will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenant’s default and Tenant will reimburse Landlord, on 10-days’ notice by Landlord to Tenant. F. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenant, Landlord will be entitled to recover from Tenant, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. Provided, however, the foregoing “reasonable rental value” shall be set-off against the entire outstanding amount of the Total Improvement Rebate”. G. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenant in seeking either to enforce Tenant’s obligations under this Agreement or to satisfy a judgment for Tenant’s failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenant’s obligations under this Agreement. SECTION 16. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenant and Tenant fails to remove said lien within thirty (30) days after Landlord’s notice to do 322 of 516 18 so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenant shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and reasonable attorney’s fees. If Tenant demonstrates to Landlord that Tenant is contesting the validity of said lien in good faith, then Landlord shall allow Tenant to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenant shall be paid to Landlord by Tenant within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals. SECTION 17. EXPENSES OF ENFORCEMENT Tenant, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including reasonable attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenant under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenant regarding this Agreement. Landlord, if Tenant is the prevailing party, shall pay upon demand all Tenant’s costs, charges and expenses, including reasonable attorney’s fees, agents fees and fees of others retained by Tenant, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenant’s fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 18. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. Landlord shall promptly notify Tenant of any pending or threatened taking and of all related proceedings including the settling of any award. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. C. ABATEMENT OF RENT: During any repair, Tenant will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenant will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. 323 of 516 19 D. RIGHT TO CONDEMNATION AWARD: Upon any taking of the Premises, whether total or partial, (a) if this Lease is terminated as provided herein, Tenant shall be entitled to receive such portion of the condemnation award (i) as is awarded for the value of the improvements to the Premises at the time of the Taking, or (ii) if not separately awarded, such portion of the condemnation award as the value of the improvements to the Premises taken bears to the aggregate value of the improvements to the Premises and, in addition thereto, Tenant shall have the right to prove in any condemnation proceedings and to receive any separate award which may be made for damages to or condemnation of Tenant’s movable trade fixtures and equipment and for moving expenses; and (b) if this Lease is not terminated, to the extent that Tenant shall restore the Premises pursuant to the provisions of this Article, Landlord shall make available to Tenant so much of the proceeds of such condemnation award equal to the value of the Leasehold Improvements, except for those paid for by the City per the Tenant Improvement Allowance, in accordance with the provisions of this Article (but in no event more than the total actual proceeds received by Landlord), it being agreed that the balance of such award, if any, shall be retained by Landlord. SECTION 19. GOVERNMENTAL INTERFERENCE WITH POSSESSION Tenant will not be released from its obligation should its possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant will not be released by any order of abatement or judgment preventing use of the Premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 20. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Premises and that Tenant, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Premises, as of the date hereof. SECTION 21. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 22. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenant. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenant. SECTION 23. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and 324 of 516 20 includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 24. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party either in person, or by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Tenant: Christopher Casas 1218 Hartrey Avenue Evanston, IL 60202 Service will be deemed complete at the time of the hand delivery of notice or within 2 days after mailing. In the event that it appears that Tenant is avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 25. MISCELLANEOUS A. Provisions typed on this Agreement and all exhibits attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenant and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. 325 of 516 21 E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. SECTION 26. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 27. FORCE MAJEURE Other than for Landlord’s and Tenant’s obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Premises, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 326 of 516 22 IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Agreement to be executed as of the date and year first above written by a duly authorized officer or manager of each of the respective parties. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Its: City Manager, Wally Bobkiewicz Attest: ______________________ Tenant: CHRISTOPHER CASAS By: _________________________________ Print Name: __________________________ 327 of 516 23 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) The Undersigned, a Notary Public in and for said County in the State aforesaid, do hereby certify that Wally Bobkiewicz, City Manager of the City of Evanston, personally known to me to be the same person whose name is subscribed to the foregoing instrument as such officer, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary act, and as the free and voluntary act of the City of Evanston, all for the uses and purposes set forth therein. Given under my hand and notarial seal on ____________, 2014. ___________________________________ Notary Public My Commission Expires: STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) The Undersigned, a Notary Public in and for said County in the State aforesaid, do hereby certify that Christopher Casas personally known to me to be the same person whose name is subscribed to the foregoing instrument as such person, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary act, all for the uses and purposes set forth therein. Given under my hand and notarial seal on ____________, 2014. ___________________________________ Notary Public My Commission Expires: 328 of 516 24 EXHIBIT A PREMISES BUILD-OUT SCOPE OF WORK AND SITE PLAN 329 of 516 BUSINESS PLAN HARTREY HOLDINGS L.L.C d/b/a ABC Café and Coffee Roasting Co. October 20, 2014 330 of 516 EXCUTIVE SUMMARY ABC Café and Coffee Roasting Company (ABC Café) will be located at 633 Howard Street. This South Evanston/Howard Street location will serve a dual purpose as a café and wholesale coffee roasting company. This concept is not currently being offered in Evanston. Customers will be able to see the interworking of a coffee roasting company. The café will serve an underrepresented market on the south end of Evanston and coincides with the City of Evanston’s focus on the emerging economy on Howard Street. With the recent success of The Peckish Pig and Ward Eight, both on the same block, ABC Cafe will complement the restaurant and cocktail lounge by offering a morning option that serves coffee, tea, pastries and a light lunch, most of which will be made in house. The café will serve customers early morning hours seven days a week. The coffee roasting arm of ABC Café benefits from relationships with farmers throughout Central and South America. It is because of these relationships that ABC Café is able to source the finest coffee and bring it directly to Evanston. Being a direct-trade importer sets us apart in Evanston and Chicago. ABC Café will offer some of the finest coffees from around the world. Because we roast our own coffee we are able to save at least fifteen percent off of our cost of goods sold. This is a key point because it will take some time to develop a customer following in this Howard Street location. The location already has most of the necessary infrastructure, but robust changes will be needed to remove the 15-year police station legacy and replace it with personality and coziness. Having planned and built an Evanston restaurant and five prior cafes in the Chicago area, Chris Casas (co-owner of La Macchina Café) has the experience, skills and background to transform the 633 Howard Street space. Chris understands what will be needed to finance, open and grow a successful business in Evanston. The capital investment will be modest. The biggest hurdle will be for the larger Evanston community to see Howard Street as a destination. Although the turnaround is going in the right direction, foot traffic is minimal. The primary concern is the time needed to build a regular clientele. With rent abatement from the City of Evanston for a several years and the financial considerations for improvements for plumbing and electrical, ABC Cafe can be a success and bring a much-needed community element to the Howard Street area. A new Illinois limited liability company, Hartrey Holdings, LLC, will be formed to own and operate the business at this location and will have at least two members, Christopher Casas, being the managing member and Karena Bierman, J.D. ORGANIZATION AND MANAGEMENT Hartrey Holdings L.L.C will be an Illinois limited liability company. The two members are: Christopher Casas, Managing Partner who will hold the day to day operations as well as implement all the customer service and coffee training programs. The operation will have lead staff members who will monitor and enforce the company’s ideas on quality and customer service. The “Leads” will be thoroughly trained on customer service and quality control standards. Christopher, being the operations manager, will be onsite most of the business hours and will work full-time at this location. He is a resident of Evanston. Christopher feels it is an integral part of a successful business that the owner show how customers are to be treated and lead by example to keep quality high. 331 of 516 Karena Bierman, Esq. will lead the marketing aspects of the company. Her extensive knowledge of marketing will be needed in this emerging commerce on Howard Street. As an attorney she will also review all contracts, mitigate liabilities, and monitor the wellbeing of the company. CAFE DESCRIPTION ABC Cafe will add a much-needed morning option for coffee and pastries for the residents in South Evanston. The café will open early in the morning and serve fresh, better-than-Fair Trade coffee and pastries that will be made in house and light lunch with a variety of soups. In warmer months the café will serve gelato. The café will offer general seating at tables and booths as well as a counter that will provide an opportunity to linger if desired, while commuters can move through quickly. Additionally, there will be an executive room for private board meetings. The café will house at least one coffee roaster, which will set ABC café a part from other coffee vendors in the area. The wholesale coffee roasting operation will be an integral part of the business as the Howard street area improves and the café is able to build a presence in the area. The roasting area will house a traditional cupping area where the public will be invited to taste new coffees that arrive throughout the year. The coffee roasting company deals directly with the farmers or co-operatives and ships the coffee from origin to be roasted on premises. There is no middle man, which allows the company to control quality from the farmer to the cup. We pay above Fair Trade prices for our coffee and believe that if the farmer is paid well that he will want to continue to provide the beans for a fantastic cup of coffee. Coffee is a fruit that has a peak time of the year it should be picked. We only deal with coffee that is picked at the height of the season and in many cases, we buy the entire available lot. Co-owning a restaurant in Evanston, La Macchina Café, and doing all of the layout planning, wood working, and metal fabrication Chris understands what will be needed to build out this space and the time line. Chris plans on doing most of the ornamental work himself. Since the space will need minimal structural improvements, he will focus on making the space feel less like a police station and more like a cozy, warm place where you want to come and enjoy a cup of coffee and have a little conversation. Chris will do that by breaking up the space from one big lounge and create a number of seating options that will allow a customer to pick the experience they would like to have. If they want to be alone, come in and plug in their computer and study there will be an option for that. If they want to meet up with friends and have more of a social experience we will provide an area for that. The key to a successful coffee shop experience, is exactly that -- providing an experience. Being the past owner of The Italian Coffee Bar, with two Evanston locations, Chris understands what is needed to build and maintain a thriving business in Evanston. There are a number of places to have coffee, but to engage your customer, make them feel at home and provide a pleasant experience over and over again is what we will strive for. Being able to roast coffee and serve it to customers in the same location will be good for business. In the first 6 months at La Macchina Café we sold almost as much in coffee as we did in liquor, and it is not a coffee shop. Evanston residents have been great supporters of locally roasted coffee; providing another outlet in South Evanston will add to the success. The layout of the space will be in such a way that the roasting operation will be seen by the customers. 332 of 516 MENU DESCRIPTION AND HOURS OF OPERATION COFFEE OFFERINGS ABC Café will serve our own brand of coffee and a variety of whole bean coffees. The origin of coffee offerings would vary from time to time depending on the coffee that is in season. The café will serve brewed American style coffee as well espresso options for lattes, cappuccinos and other espresso based drinks for in-house or take-away. For the customers who have a little more time, and enjoy coffee at a different level, a variety of pour over methods will be utilized at the pour-over bar. Methods such as chemex, French press and siphons will be available. A small variety loose leaf teas will be available for purchase by the cup or pot. PASTRY OFFERINGS Pastries such as croissants, scones, and muffins will be baked in-house. The pastries will include seasonal fruit (locally sourced when possible) and baked daily. On the weekends we will expand our pastries line to include more breakfast items. LUNCH At lunch the café will serve light lunch fair. Italian inspired sandwiches and salads. The menu will be simple but the flavors will set us apart. The café will serve three to four sandwiches and two to three salads. We will rotate the flavors of both of these with the changing of the seasons. GELATO To take advantage of the growing family atmosphere in the Howard Street area, in the warmer months ABC Cafe will extend its hours to be open into the evening and will serve gelato. 16 different flavors will be in the store and at a time and we will rotate new flavors in all the time. HOURS OF OPERATION The initial hours of operation would start at 7a.m. These hours may need to change as the presence of a café is known in the area. The café will open earlier if need be to catch more business. The closing hours will depend on the season. During the colder months the café could close as early as 2 p.m. and in the warmer months could stay open as late as 10 p.m. The café will be open 7 days a week. DEVELOPMENT As ABC Cafe grows and fills the void of a morning social gathering place and builds its wholesale business, there may be a need to add more space. The only possible option would be to go up. The roof top area could be converted to add an outdoor seating area and a couple offices. Providing an outdoor seating area would be a big draw in the warmer months and allow the needed space to house the future requirements of the roasting company. While The Italian Coffee Bar started out in one location and grew to five stores, the ABC Café with the roasting facility can produce similar growth with only one location. The wholesale end of the business will grow exponentially and this location, with improvements, will be able to house this long term growth. 333 of 516 MARKET ANALYSIS The economy on Howard Street in Evanston is still developing and as such a local coffee establishment is missing. This can be viewed as a positive, but also will be one of the biggest challenges. Howard Street is not viewed as a morning coffee destination. Peckish Pig and Ward Eight have been successful but rely on business in the evening hours. The key to success is to get community involved and become the place where the residents of South Evanston meet or stop in regularly on the way to the train. There is one other coffee establishment on Howard Street by the Howard Street El-stop, Sol Café in Chicago. They have similar offering but do not roast their own coffee. Sol Cafe seems to be thriving and has been open since 2012. With the el stop right there, Sol Café has a consistent morning business. They have a hefty daytime crowd and are trying to build their evening crowd. On Howard Street for lunch options there is Popeye’s Chicken right across the street and Buffalo Joe’s wings down the street to the east. With such limited offerings currently, the new café could be successful if done right. FINANCIAL SUMMARY La Macchina café is an Italian restaurant that opened with great fanfare in downtown Evanston in October of 2013. We had been working on the restaurant since early 2012. The success of this restaurant has been very positive being so new. In September of 2014 Zagat rated La Macchina Café one of the ten best restaurants in Evanston. Chris Casas is 50% owner of La Macchina Café. Chris Casas is also 50% owner of Coffee Speed Shop at 2000 Greenleaf in the West End of Evanston. Coffee Speed Shop opened in 2013. It is an artisanal wholesale coffee roasting company that services local restaurants, higher end hotels and office buildings. The coffee roasting company took a back seat to the opening of the La Macchina Café. Starting in July of 2014 the Coffee Speed Shop has expanded its focus and is adding to its customer base in Evanston. Chris Casas is 50% owner of La Macchina Italiana which is a vintage Italian motorcycle dealership which opened in 2013. We sell 1940-1980’s vintage Italian motorcycles and scooters. Also located here in the West End of Evanston. La Macchina Italiana is more of a hobby than a business. Although we sell motorcycle, we mostly do private showings and sell motorcycles at auctions. Motorcycles have been a passion of mine since I was young. All of La Macchina Italiana’s proceeds go back into the company for future purchase of motorcycles. All three of these companies are held by FerCas L.L.C of which Chris Casas is 50% owner. Currently, a law suit is pending and all parties are in negotiation to separate the three entities and distribute profits. SALES FORCAST The first year will be the toughest. Although South Evanston has a need for a morning destination, right now, Howard Street is not viewed as a destination. With the assistance of the City of Evanston with the rent abatement, financial assistance with the interior and continued focus of the growth of Howard Street, ABC Cafe and Coffee Roasting Co. can thrive. Below are the projections for the café, ABC Café and Coffee Roasting Co. 334 of 516 CAFÉ SALES CAFÉ COGS 20% GROSS PR PAYROLL28% EXP PROFIT 1ST YEAR(9M) 160,000 32,000 128,000 45,000 37,000 46,000 2ND YEAR 206,000 41,200 164,800 57,680 40,000 67,120 3RD YEAR 226,600 45,320 181,280 63,500 62,000 55,780 4TH YEAR 249,000 49,800 199,200 69,700 63,000 66,650 COFFEE ROASTING INCOME WHOLSL COGS 30% GROSS PR PAYROLL 5% EXP PROFIT 1ST YEAR 32,000 9,600 22,400 1,600 15,000 5,800 2ND YEAR 44,800 13,440 31,360 2,240 16,000 13,120 3RD YEAR 62,700 18,810 43,890 3,135 17,600 23,755 4TH YEAR 87,800 26,340 61,500 4,400 18,000 39,000 CAFÉ & COFFEE ROASTING CO. INCOME COGS GROSS PR PAYROLL EXP PROFIT 1ST YEAR 192,000 41,600 150,400 46,600 52,000 51,800 2ND YEAR 250,800 54,640 196,160 59,920 56,000 80,240 3RD YEAR 289,300 64,130 225,170 66,635 79,600 78,935 4TH YEAR 336,800 76,140 260,700 74,100 81,000 105,560 CITY OF EVANSTON The coffee roasting portion of the business could be operational in the facility within a couple months. The option to house the coffee roasting company then add the café, within a specified amount of time could be helpful. The roasting end of the business will be the majority of the business at this location in the beginning. To be able to start roasting first would allow the momentum to build as the café is being built. Being able to grow and invite fellow restaurateurs to experience the journey of the café could be interesting and add to the growing excitement of Howard Street. Rent abatement for three years would help the café and roasting company to build a presence in the Howard street area. Being that this is an exciting but still emerging business district the café would have its challenges in growing with the limited foot traffic in the morning hours and during the day. The plumping and electrical improvements will be a significant part of the build out. Seeing as there is amble electrical power and outlets throughout the building this will not be too significant other than running new conduit to new locations. 335 of 516 Being a former police station, a significant amount of marketing would be needed to make it know that it is ABC Café. A major way to accomplish this is to add new, lighted signage on the front of the building. A possible way to add texture and coziness inside of the building would be to add some brickwork on the east wall. If the City of Evanston could provide assistance with the laying of brick and bricks, this would be helpful. Having an option to buy the building would secure the long-term home of ABC Cafe. Being an Evanston resident and being able to contribute to the ongoing and future vibe of the new Howard Street by adding ABC Cafe makes this deal appealing. This would be an added bonus of continuing to housing the company in Evanston. To have help in these areas would be beneficial in keeping the build out to a minimum and give ABC Café and Coffee Roasting Company the ability to survive and thrive on the new Howard street in Evanston. ESTIMATE OF WORK SECTIONS ESTIMATES Seating & Signage 2800 Tableware 1125 Plumbing& Electrical 6500 Cabinetry 5900 Décor 1550 P.O.S Hardware 3800 Equipment 22550 GRAND TOTAL 44,225 INSPIRATION Here are a few pictures that provide inspiration for the space. The feel of being inside a garage with reclaimed wooden beams, reclaimed metal and wooden garage doors will be the initial feel. Drapery and funky upholstery will soften the feel. 336 of 516 337 of 516 338 of 516 For City Council meeting of December 8, 2014 Item A15 Ordinance 123-O-14: Lease of 745 Howard Street for Police Outpost For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Richard Eddington, Chief, Evanston Police Department Suzette Robinson, Director, Public Works Department Johanna Nyden, Economic Development Division Manager Subject: Approval of Ordinance 123-O-14 “Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost” Date: December 2, 2014 Recommended Action: Staff recommends approval of Ordinance 123-O-14, “Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost”. The leasing of property at 745 Howard Street will relocate the Police Outpost to a new area of Howard Street and permit leasing of the current Outpost property located at 633 Howard Street. The City Council will need to approve the Ordinance by a two-thirds majority vote per City Code Section 1-17-4-1. Suspension of the Rules is requested for introduction and adoption by City Council on December 8, 2015. Funding Source: Improvements and monthly rent at 745 Howard Street will be paid from the Howard/Ridge TIF District (Account #5860.56010). This is an account of monthly rent accruals from City-owned properties on Howard Street. As of December 1, 2014, the current balance of this account is $55,769.98. The combined rental income from Ward Eight ($2,000/month), Peckish Pig ($5,500/month), and Caribbean Shipping ($800/month) is $8,300. Summary: City Council directed staff in May 2014 to lease the City’s current Outpost on Howard Street to a commercial user and work to relocate the Outpost use to another location along the Howard Street corridor. A commercial coffee roaster and café has been identified to lease the space. Staff identified a small commercial space at 745 Howard Street as an appropriate property to relocate the Outpost. The building located at the Memorandum 339 of 516 northeast corner of Howard Street and Elmwood. The 800 square foot space was determined by staff from the Public Works Department and the Police Department to be suitable for the new Outpost. The draft lease is attached to this memorandum. Key provisions of the lease include: • Term of three years for $1,000/month; lease commences on December 1, 2014. • City will be responsible for all utilities (since Evanston is on the franchise agreement, this unit will likely not pay for electric utilities); • City will be responsible for all repairs to the space; and • City will prepare space for use as Outpost. Facilities estimates the cost to be approximately $18,500 work includes the creation of an ADA accessible restroom, conversion of existing bathroom into a closet, closure of opening between 745 and 743 Howard Street, painting, and minor miscellaneous work. The monthly rate of $1,000 or $12,000 per year for the 800 square foot space ($15.00 per square foot) is within the range of rents along the corridor. Gross rent along the corridor range from $15.00 to $25.00 per square foot. Ward Eight leases approximately 1,500 square feet at 631 Howard Street for $2,000 per month, or $16.00 per square foot. Peckish Pig leases approximately 4,000 square feet at 623 Howard Street for $5,500 per month; this gross rent is approximately $16.50 per square foot. Background: Staff has worked to lease the space occupied by the current Outpost at 633 Howard Street and has recently negotiated a rental agreement with a coffee shop purveyor and roaster. Since 2011, the City has worked to acquire and redevelop property adjacent to 633 Howard Street. Two properties that were acquired since 2011 (629 and 623 Howard Street) are now successful and well-recognized dining destinations. The introduction of new uses on Howard Street has spurred interest from other businesses seeking to locate on Howard Street. These include fitness uses, other restaurants, a coffee shop, and other businesses appropriate for ground floor commercial uses. The City opened the Police Outpost at 633 Howard Street in July 2001. The Outpost is located in a 2,300 square foot building and was converted into a functional space through volunteer and donation support. The space currently has large and small meeting rooms, three private offices, a kitchenette, and a men’s and women’s restroom. There are approximately three surface parking spaces at the rear of the building. Legislative History: The City Council adopted Resolution 36-R-14 in May 2014 in support of authorizing the City Manager to work to lease 633 Howard Street and work to relocate the Evanston Police Outpost to a new location on the Howard Street corridor. Attachments: -Ordinance 123-O-14 -Draft Lease Agreement 340 of 516 10/8/2014 123-O-14 AN ORDINANCE Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Property Located at 745 Howard Street for the Evanston Police Department’s Outpost WHEREAS, the City of Evanston owns certain real property located at 633 Howard Street, which is improved with a one-story commercial building and serves as the Evanston Police Department Outpost facility (the “Current Outpost”); and WHEREAS, the Current Outpost is situated in an area of economic development investment by the City and the City would like to utilize the Current Outpost for commercial purposes; and WHEREAS, the Evanston Police Department seeks to still have a facility for it’s operational use and a smaller commercial space has been identified for said use at 745 Howard Street, Evanston, Illinois and legally described in Exhibit 1 (the “Premises”); and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to negotiate and execute a three (3) year lease with the owner, Von Medvey Management, L.L.C., an Illinois limited liability company for the Premises; and WHEREAS, the City Council deems the lease and renovation of the Premises to a new Police Department Outpost as necessary, desirable, and in the public interest to retain a facility space for Police operations in the south part of Evanston; and 341 of 516 123-O-14 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to further negotiate and execute, and the City Clerk is hereby authorized and directed to attest, on behalf of the City of Evanston, the lease agreement for the Property, by and between the City of Evanston, as tenant and Von Medvey Management, L.L.C., as landlord. The lease agreement shall be in substantial conformity with the Lease attached hereto as Exhibit “2” and incorporated herein by reference. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 342 of 516 123-O-14 ~3~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 343 of 516 123-O-14 ~4~ EXHIBIT 1 LEGAL DESCRIPTION LOTS 19, 20, 21, AND 22 IN BLOCK 8 IN BRUMMEL AND CASE HOWARD TERMINAL ADDITION, A SUBDIVISION IN THE NORTHWEST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 745 Howard Street, Evanston, Illinois 60202 PIN: 11-30-124-016-0000 344 of 516 123-O-14 ~5~ EXHIBIT 2 LEASE AGREEMENT 345 of 516 1 OFFICE LEASE THIS OFFICE LEASE (this “Lease”) is made as of the ________________, by and between Von Medvey Management, L.L.C., an Illinois limited liability company, ("Landlord") and City of Evanston, an Illinois municipal corporation ("Tenant"). The Landlord and Tenant shall be collectively referred to herein as the “Parties”. Landlord hereby leases to Tenant and Tenant hereby accepts the premises (the "Premises") designated on the plan attached hereto as Exhibit "A", comprised of approximatel y 800 rentable square feet known as 745 Howard Street, Evanston, Illinois in the building (the "Building") located on the Land (the "Land") commonly known as 751 Howard Street, Evanston, Illinois 60202, for the term of three years commencing on the 1st day of December, 2014 and terminating on the 30th day of November, 2017 (the "Term"), both dates inclusive, unless sooner terminated as provided herein. In consideration thereof, Landlord and Tenant covenant and agree as follows: 1. BASE RENT. Tenant shall pay to Landlord at the office of Landlord or at such other place as Landlord may designate the monthly Base Rent as follows: TERM MONTHLY BASE RENT 3 years $1,000.00 Each monthly Base Rent payment shall be made in advance on the first day of each and every month during the Term, without any set-off or deduction whatsoever, except that Tenant shall pay the first full month's installment at the time of execution of this Lease. If the Term commences other than on the first day of a month or ends other than on the last day of the month, the Base Rent for such month shall be prorated, and the prorated rent for the portion of the month in which the Term commences shall be paid at the time of execution of this Lease. 2. ADDITIONAL RENT. All amounts required or provided to be paid by Tenant under this Lease in addition to base rent shall be deemed rent, and the failure to pay the same shall be treated in all events as the failure to pay rent. Under no circumstances can the Landlord seek reimbursement for payment of real estate taxes or for the Tenant to pay the real estate taxes directly. The Tenant is a municipal corporation and its uses of the Premises are tax exempt and for City police functions. 3. OCCUPANCY. Tenant shall use and occupy the Premises for general office purposes related to police department operations. 4. CONDITION OF PREMISES. The Tenant's taking possession shall be conclusive evidence that the Premises and the Building were in good order and satisfactory condition when the Tenant took possession, and Tenant, having examined the Premises, accepts same in "AS-IS" condition. No promise of the Landlord to alter, remodel or improve the Premises or the Building and no representation respecting the condition of the Premises or the Building have been made by the Landlord to the Tenant. Landlord agrees to remove the shelving on the west wall of the Premises prior to December 1, 2014. 5. POSSESSION. The Premises shall be ready for occupancy by Tenant upon the commencement of the Term. In the event the Premises shall not be completed and ready for occupancy 346 of 516 2 on the date fixed for the commencement of the Term or in the event Landlord is unable to deliver possession on such date by reason of the holding over or retention of possession by any tenant or occupant, this Lease shall nevertheless continue in force and effect but Rent (including Additional Rent) shall abate in full until the Premises are ready for occupancy or until the Landlord is able to deliver possession, as the case may be, and Landlord shall have no other liability whatsoever on account thereof; provided, however, there shall be no abatement of Rent if the Premises are not ready for occupancy because of the failure to complete the installation of special equipment, fixtures or materials ordered by Tenant. The Premises shall not be deemed incomplete or not ready for occupancy if only insubstantial details of construction, decoration or mechanical adjustments remain to be done. Except as otherwise agreed upon in writing, the determination of Landlord's architect shall be final and conclusive on both Landlord and Tenant as to whether the Premises are completed and ready for occupancy. If Tenant shall take possession of any part of the Premises prior to the date fixed above as the first day of the Term (which Tenant may not do without Landlord's prior written consent), all of the covenants and conditions of this Lease shall be binding upon the parties hereto with respect to such part of the Premises as if the first day of the Term has been fixed as the date when Tenant entered such possession and Tenant shall pay to Landlord rent for the period of such occupancy prior to the first day of the Term of this Lease at the rate of the annual Base Rent set forth in Paragraph 1 hereof for the portion of the Premises so occupied. Under no circumstances shall the occurrence of any of the events hereinabove referred to be deemed to accelerate or defer the stated expiration date of the Term. 6. SERVICES. 6.1. Utilities: Electricity for all receptacles on the Premises and for all lighting on the Premises and DDC boxes for ventilation and secondary heating shall be separately metered and billed directly to, and be the sole responsibility of, Tenant by Commonwealth Edison. The cost of installing separate meters for any of the above purposes shall be borne solely by Landlord. (a) If Tenant requires electricity for equipment and accessories not normal to office usage, Tenant shall procure electricity for such equipment and accessories, at Tenant's expense, from the local public utility company servicing the Building. Tenant shall pay for the cost of installing any additional required meters. (b) Any and all costs associated with water and gas delivery to the Premises shall be paid by the Landlord. (c) Landlord shall provide the following services on all days during the Term, excepting Sundays and holidays, unless otherwise stated: N/A (d) Tenant shall have access to the Premises at all times. (e) Landlord does not covenant that any of the services or utilities to be provided by Landlord pursuant to this Lease will be free from failures or delays caused by repairs, renewals, improvements, changes of service, alterations, work stoppages, labor controversies, accidents, inability to obtain fuel, electricity, water supplies or other causes beyond the reasonable control of Landlord. Tenant agrees that Landlord shall not be liable in damages, by abatement of rent or otherwise, for failure to furnish or delay in furnishing any service when such failure or delay is occasioned, in whole or in part, by repairs, renewals or improvements, by any strike, lockout or other labor trouble, by inability to secure electricity, gas, water, or other fuel at the Building after reasonable effort so to do, by any accident or casualty whatsoever, by the act or default of Tenant or other parties, or by any cause beyond the reasonable control of Landlord; and 347 of 516 3 such failures or delays shall never be deemed to constitute an eviction or disturbance of the Tenant's use and possession of the Premises or relieve the Tenant from paying rent or performing any of its obligations under this Lease, and Tenant hereby waives and releases all claims which it may at any time hereafter have against Landlord related to any such failure or delay. (f) All charges for services for which Tenant is required to pay hereunder shall be due and payable at the same time as the installment of rent with which they are billed, or, if billed separately, shall be due and payable within ten (10) days after such billing. If Tenant shall fail to make payment for any such services, Landlord may, without notice to Tenant, discontinue any or all of such services and such discontinuance shall not be deemed to constitute an eviction or a disturbance of the Tenant's use and possession of the Premises or relieve Tenant from paying rent or performing any of its other obligations under this Lease. 6.2. Landlord Not Responsible for Interruption of Service. Landlord shall in no way be liable or responsible for any loss, damage, or expense that Tenant may sustain or incur by reason of any change, failure, interference, disruption, defect, interruption or delay in the supply or character of the electric energy furnished to the Premises or the Building, or if the quantity or character of the electric energy supplied by the electric service provider is no longer available or suitable for Tenant's requirements, and no such change, failure, defect, unavailability, or unsuitability shall constitute an actual or constructive eviction, in whole or in part, or entitle Tenant to any abatement or diminution of rent, or relieve Tenant from any of its obligations under the Lease. 7. REPAIRS. Subject to Paragraph 11 hereof, Tenant will at Tenant's own expense, keep the Premises in good order, repair and condition during the Term, and Tenant shall promptly and adequately repair all damage to the Premises and replace or repair all damaged or broken fixtures and appurtenances with fixtures or appurtenances of substantially the same grade, make and quality, under the supervision and subject to the approval of the Landlord, and within any reasonable period of time specified by the Landlord. Tenant's obligation for repairs shall not include any obligation to make structural repairs, including the walls, roof, floors and internal pipes, conduits, ducts, lines, wires, drains and flues and all other facilities for plumbing, electricity, heating, and air conditioning, unless such repairs are caused by the negligence of Tenant. If the Tenant does not make his required repairs and replacements, Landlord may, but need not, do so, and Tenant shall pay Landlord the cost thereof forthwith upon being billed for same. Landlord may, but shall not be required to, enter the Premises at all reasonable times and upon reasonable notice to Tenant to make such repairs, alterations, improvements and additions, including, without limitation, conduits, ducts, internal pipes, lines, wires, drains and flues and all other facilities for plumbing, electricity, heating and air conditioning, as Landlord shall desire or deem necessary to the Premises or to the Building or to any equipment located in the Building or as Landlord may be required to do by government authority or court order or decree. 8. ADDITIONS AND ALTERATIONS. Tenant shall not, without the prior written consent of Landlord, make any alterations, improvements or additions to the Premises except for the improvements and build out fully described in the Scope of Work outlined in Exhibit “A”. Landlord need not give any such consent but if Landlord does, it may impose such conditions with respect thereto as Landlord deems appropriate, including, without limitations, requiring Tenant to furnish Landlord with security for the payment of all costs to be incurred in connection with such work and insurance against liabilities which may arise out of such work, as determined by Landlord. Following expiration of this Lease, Tenant will not restore the Premises to its original condition prio r to the Tenant’s occupancy and the alterations listed in Exhibit A will remain at the Property at the time of delivery of possession. 348 of 516 4 The work necessary to make any alterations, improvements or additions to the Premises shall be done at Tenant's hiring contractors. Tenant shall promptly pay to Landlord or to Tenant's contractors, as the case may be, when due, the cost of all such work and of all decorating required by reason thereof, and upon completion deliver to Landlord, if payment is made directly to contractors, evidence of payment, contractors' affidavits and full and final waivers of all liens for labor, services or materials, and Tenant shall defend and hold Landlord and the Land and Building harmless from all costs, damages, liens and expenses related thereto. All work done by Tenant or its contractors pursuant to this Paragraph 8 or pursuant to Paragraph 7 hereof shall be done in first-class workmanlike manner using only good grades of materials and shall comply with all insurance requirements and all applicable laws and ordinances and rules and regulations of governmental departments or agencies. All required permits shall be obtained by Tenant at Tenant's expense. If Tenant desires signal communications, alarm or other utility or service connection installed or changed, the same shall be made at the expense of Tenant, with prior written consent and under direction of Landlord and subject to the terms and conditions of the first paragraph of this Paragraph 8 hereof. All alterations, improvements, additions and wiring or cabling to the Premises, whether temporary or permanent in character, made or paid for by Landlord or Tenant, shall without compensation to Tenant become Landlord's property at the termination of this Lease by lapse of time or otherwise and shall, unless Landlord requests their removal (in which case Tenant shall remove the same as provided in Paragraph 16), be relinquished to Landlord in good condition, ordinary wear excepted. Tenant shall not affix or install any wall treatments or wall coverings, of any type or nature (other than paint), within the Premises, without Landlord’s prior written consent. 9. COVENANT AGAINST LIENS. Tenant has no authority or power to cause or permit any lien or encumbrance of any kind whatsoever whether created by act of Tenant, operation of law or otherwise, to attach to or be placed upon Landlord's title or interest in the Land, Building or Premises, or to Tenant's interests in the Premises or under this Lease. Tenant covenants and agrees not to suffer or permit any lien of mechanics or materialmen or others to be placed against the Land, Building or the Premises with respect to work or services claimed to have been performed for or materials claimed to have been furnished to Tenant or the Premises, and in case of any such lien attaching, Tenant covenants and agrees immediately to cause it to be released and removed of record or bonded in manner satisfactory to Landlord. 10. INSURANCE. Landlord shall, with respect to the Building and Premises agrees to use reasonable efforts to have all fire and extended coverage and other property damage insurance endorsed with a clause which reads substantially as follows: "This insurance shall not be invalidated should the insured waive in writing prior to a loss any or all rights of recovery against any party for loss occurring to the property described herein." Landlord and Tenant each hereby waives all claims for recovery from the other for any loss or damage to the Building or Premises or to the contracts thereof which is insured under valid and collectible insurance policies, subject to the condition that this waiver shall be effective only when the waiver is either permitted by such insurance policy or when, by the use of good faith efforts, such waiver could have been included in the applicable insurance policy at no additional expense. Tenant shall carry the following insurance in companies satisfactory to Landlord: (a) Tenant is a self-insured entity up to $1.25 Million and hereby agrees to provide proof of insurance to Landlord for the Premises. (b) Insurance against all risks (including sprinkler leakage, if applicable), for 349 of 516 5 the full replacement cost of all additions, improvements and alterations to the Premises, and of all office furniture, trade fixtures, office equipment, merchandise and all other items of Tenant's property on the Premises. Tenant shall, prior to the commencement of the Term (or within ten (10) days after written notice from Landlord to Tenant in the case of additional coverage or increased amounts of coverage), furnish to Landlord certificates evidencing such coverage, which certificates shall state that such insurance coverage may not be changed or cancelled without at least thirty (30) days' prior written notice to Landlord and Tenant. Such insurance certificates to be issued in favor of Landlord, Landlord’s managing agent and Landlord’s mortgagee, as additional insureds. (c) Tenant shall comply with all applicable laws and ordinances (including but not limited to environmental laws), all orders and decrees of court and all requirements of other governmental authority, and shall not directly or indirectly make any use of the Premises, or use, store or dispose of within the Premises or the Building materials, which may thereby be prohibited or not be approved by any appropriate governmental agency or be dangerous to person or property or which may jeopardize any insurance coverage, or may increase the cost of insurance or require additional insurance coverage. (d) If Tenant does not take out the insurance required pursuant to this Paragraph 10 or keep the same in full force and effect, Landlord may, but shall not be obligated to take out the necessary insurance and pay the premium therefore, and Tenant shall repay to Landlord, as Additional Rent, the amount so paid promptly upon demand. In addition, Landlord may recover from Tenant and Tenant agrees to pay, as Additional Rent, any and all reasonable expenses (including attorneys’ fees) and damages which Landlord may sustain by reason of the failure to Tenant to obtain and maintain such insurance, it being expressly declared that the expenses and damages of Landlord shall not be limited to the amount of the premiums thereon. (e) In no event shall Tenant permit in the Premises flammables such as gasoline, turpentine, kerosene, naphtha and benzene, or explosives or any other article of intrinsically dangerous nature, and in no event shall Tenant, its agents, employees or invitees bring any such flammables or other articles into the Building. If by reason of the failure of Tenant to comply with the provisions of this paragraph, any insurance coverage is jeopardized or insurance premiums are increased, Landlord shall have the option either to terminate this Lease or to require Tenant to make immediate payment of the increased insurance premium. (f) Tenant shall not bring, keep discharge or release or permit to be brought, kept discharged or released, in or from the Premises of the Building any toxic or hazardous substance, material or waste or any other contaminant or pollutant other than non-reportable quantities of such substances when found in commonly used household cleansers, office supplies and general office equipment (collectively, "Hazardous Materials"), and any Hazardous Materials shall be used, kept, stored and disposed of in strict accordance with all applicable federal, state and local laws. Tenant shall comply with all applicable federal, state and local laws. Tenant shall comply with all applicable federal, state and local reporting and disclosure requirements, with respect to Hazardous Materials, applicable to its business operations in the Premises. Upon the written request of Landlord, Tenant shall provide periodic written reports of the type and quantities of any and all types of substances, materials, waste and contaminants (whether or not believed by Tenant to be Hazardous Materials) used, stored or being disposed of by Tenant in or from the Premises. If Landlord in good faith determines that any of such substances create a risk to the health and safety of Tenant's employees and invitees or to any other tenant or invitee of the 350 of 516 6 Building, Tenant shall, upon demand by Landlord, take such remedial action, at the sole cost and expense of Tenant (including, without limitation, removal in a safe and lawful manner of any Hazardous Materials from the Premises), as Landlord deems necessary or advisable or as is required by applicable law. 11. FIRE OR CASUALTY. 11.1. If the Premises or the Building (including machinery or equipment used in its operation) shall be damaged by fire or other casualty and if such damage does not render all or a substantial portion of the Premises untenantable, then Landlord shall repair and restore the same with reasonable promptness. If any such damage renders all or a substantial portion of the Premises or of the Building, untenantable, Landlord shall with reasonable promptness after the occurrence of such damage estimate the length of time that will be required to substantially complete the repair and restoration of such damage and shall by notice advise Tenant of such estimate. If such estimate is that the amount of time required to substantially complete such repair and restoration will exceed two hundred seventy (270) days from the date such damage occurred, then Landlord shall have the right to terminate this Lease as of the date of such damage upon giving notice to Tenant at any time within twenty (20) days after Landlord gives Tenant the notice containing said estimate (it being understood that Landlord may, if it elects to do so, also give such notice of termination together with the notice containing such estimate). Unless this Lease is terminated as provided in the preceding sentence, Landlord shall proceed with reasonable promptness to repair and restore the Premises, subject to reasonable delays for insurance adjustments and delays caused by matters beyond Landlord's reasonable control, and also subject to zoning laws and building codes then in effect. Notwithstanding anything to the contrary herein set forth, Landlord shall have no liability to Tenant, and Tenant shall not be entitled to terminate this Lease, in the event such repairs and restoration are not in fact completed within the time period estimated by Landlord, as aforesaid, or within said two hundred seventy (270) days. 11.2. Notwithstanding anything to the contrary herein set forth, Landlord shall have no duty pursuant to this Paragraph 11 to repair or restore any portion of the alterations, additions or improvements in the Premises or the decoration thereto. If Tenant wants any other or additional repairs or restoration and if Landlord consents thereto, the same shall be done at Tenant's expense subject to all the provisions of Paragraph 7 hereof. 11.3. In the event any such damage not caused by the act or neglect of Tenant, its agents or servants, renders the Premises untenantable and if this Lease shall not be cancelled and terminated by reason of such damage, then the rent (including Base Rent and Additional Rent) shall abate during the period beginning with the date of such damage and ending with the date when the Premises are again rendered tenantable. Such abatement shall be in an amount bearing the same ratio of the total amount of rent for such period as the untenantable portion of the Premises from time to time bears to the entire Premises. 12. WAIVERS OF CLAIMS - INDEMNIFICATION. Tenant agrees that, to the extent not prohibited by law and except for acts of gross negligence and willful misconduct by the Landlord and its officers, agents, servants and employees, the Landlord and its officers, agents, servants and employees shall not be liable for any damage either to person or property or resulting from the loss or use thereof sustained by Tenant or by other persons due to the Building or any part thereof or any appurtenances thereof becoming out or repair, or due to the happening of any accident or event in or about the Building, or due to any act or neglect of any tenant or occupant of the Building or of any other person. This provision shall apply particularly (but not exclusively) to damage caused by gas, electricity, snow, frost, steam, sewage, sewer gas or odors, fire, water or by the bursting or leaking of pipes, faucets, sprinklers 351 of 516 7 and plumbing fixtures, and shall apply without distinction as to the person whose act or neglect was responsible for the damage and whether the damage was due to any of the causes specifically enumerated above or to some other cause of an entirely different kind. Tenant further agrees that all personal property upon the Premises, or upon loading docks, receiving and holding areas, or any freight elevators of the Building, shall be at the risk of Tenant only, and that Landlord shall not be liable for any loss or damage thereto or theft thereof. Without limitation of any other provisions hereof, Tenant agrees to defend, protect, indemnify and save harmless Landlord of and from all liability to third parties arising out of the acts of negligence or willful misconduct of Tenant and its servants, agents, employees, contractors, suppliers and workmen or invitees. 13. NON-WAIVER. No waiver of any provision of this Lease shall be implied by any failure of Landlord to enforce any remedy on account of the violation of such provision even if such violation be continued or repeated subsequently, and no express waiver shall affect any provision other than the one specified in such waiver and that one only for the time and in the manner specifically stated. Subject to the rights of Landlord in Paragraph 16, no receipt of moneys by Landlord from Tenant after the termination of this Lease will in any way alter the length of the Term or of Tenant's right to possession hereunder or after the giving of any notice shall reinstate, continue or extend the Term or affect any notice given Tenant prior to the receipt of such moneys, it being agreed that after the service of notice or the commencement of a suit or after final judgment for possession of the Premises, Landlord may receive and collect any rent due, and the payment said rent shall not waive or affect said notice, suit or judgment. 14. CONDEMNATION. If the whole or any part of the Building shall be taken or condemned for any public or quasi-public use or purpose, the Term, at the option of Landlord, shall end upon the date when the possession of the part so taken shall be required for such use or purpose and Landlord shall be entitled to receive the entire award without any payment to Tenant. Rent shall be apportioned as of the date of such termination. 15. ASSIGNMENT AND SUBLETTING. Tenant shall not, without the prior written consent of Landlord (i) assign this Lease or any interest hereunder; (ii) permit any assignment of this Lease by operation of law; (iii) sublet the Premises or any part thereof; (iv) permit the use of the Premises by any parties other than Tenant, its agents and employees. In no event shall this Lease be assigned or assignable by voluntary or involuntary bankruptcy proceedings or otherwise, and in no event shall this Lease or any rights or privileges hereunder be an asset of Tenant under any bankruptcy, insolvency or reorganization proceedings. Tenant shall give Landlord written notice of any proposed assignment or subleasing, which notice shall contain the proposed principal terms thereof, and upon receipt of such notice, Landlord shall have the option to cancel the Lease in the case of a proposed assignment or a proposed subleasing of all of the Premises, or if Tenant proposes to sublease less than all of the Premises, to cancel the Lease with respect to the portion to be subleased, in which latter event the Base Rent and Additional Rent shall be adjusted on a pro rata square foot of rentable area basis. The foregoing option to cancel shall not apply in the case of a proposed sublease of all or a portion of the Premises to an affiliate corporation under the same control (as hereinafter defined) as Tenant. If Landlord wishes to exercise such option to cancel, Landlord shall, within fifteen (15) days after Landlord's receipt of such notice from Tenant, send to Tenant a notice so stating and in such notice Landlord shall specify the date as of which such cancellation is effective, which date shall be not less than thirty (30) and not more than ninety (90) days after the date on which Landlord sends such notice. If Landlord does not elect to cancel, as aforesaid, or if Landlord does not have an option to cancel, Landlord agrees not to unreasonably withhold its consent to any proposed assignment or subletting if the proposed assignee or sublessee (in Landlord's judgment) has a financial condition comparable to or better than that of Tenant, has a good reputation in the business community and agrees to use the Premises for purposes satisfactory to Landlord. Further, in 352 of 516 8 the event of a proposed subletting, Tenant and the proposed sublessee shall use La ndlord’s form sublease agreement unless otherwise agreed by Landlord. No assignment of this Lease shall be effective unless the assignee shall execute an appropriate instrument assuming all of the obligations of Tenant hereunder and unless Tenant acknowledges therein its continued liability under this Lease. In addition, Tenant shall pay to Landlord any reasonable attorney’s fees and expenses incurred by Landlord in connection with any proposed assignment or subleasing, whether or not Landlord consents to such assignment or subleasing. 16. SURRENDER OF POSSESSION. Upon the expiration of the Term or upon the termination of Tenant's right of possession, whether by lapse of time or at the option of Landlord as herein provided, Tenant shall at once surrender the Premises to Landlord in good order, repair and condition, ordinary wear excepted, and remove all of its property therefrom, and if such possession is not immediately surrendered Landlord may forthwith re-enter the Premises and repossess itself thereof and remove all persons and effects therefrom, using such force as may be necessary, without being deemed guilty of any manner of trespass, eviction or forcible entry or detainer and without thereby relinquishing any right given to Landlord hereunder or by the operation of law. Without limiting the generality of the foregoing, Tenant agrees to remove at the termination of the Term or of its right of possession the following items of property: office furniture, trade fixtures, office equipment, merchandise and all other terms of Tenant's property on the Premises, and such (but only such) alterations, improvements, additions and wiring or cabling as may be requested by Landlord, all alterations listed in Exhibit A will remain at the Property following termination of this Lease, and Tenant shall pay to Landlord upon demand the cost of repairing any damage caused by any such removal. If Tenant shall fail or refuse to remove any such property from the Premises, Tenant shall be conclusively presumed to have abandoned same, and title thereof shall thereupon pass to Landlord without any cost either by set-off, credit, allowance or otherwise, and Landlord may at its option accept the title to such property or at Tenant's expense may (i) remove the same or any part in any manner that Landlord shall choose, and (ii) store, destroy or otherwise dispose of the same without incurring liability to Tenant or any other person. 17. HOLDING OVER. Tenant shall pay to Landlord double the Base Rent set forth in Paragraph 1 hereof and any appropriate Additional Rent then applicable (the “Holdover Rate”) for each month or portion thereof for which Tenant shall retain possession of the Premises or any part thereof after the termination of the Term or Tenant's right of possession, whether by lapse of time or otherwise, and also shall pay all damages sustained by Landlord on account thereof. The provisions of this paragraph shall not be deemed to limit any rights of Landlord. At the option of Landlord, expressed in a written notice to Tenant and not otherwise, such holding over shall constitute either (i) a month-to-month tenancy upon the then applicable terms and conditions set forth herein, or (ii) a tenancy at sufferance, or (iii) a renewal of this Lease for a period of one (1) year at the Base Rent and Additional Rent as would be applicable for such year. If no such notice is served, then a tenancy at sufferance shall be deemed created at the Holdover Rate. 18. ESTOPPEL CERTIFICATE. The Tenant agrees from time to time upon not less than ten (10) days prior request by Landlord or by any Lender which is the holder of a lien against the Land or Building ("Lender"), the Tenant or Tenant's duly authorized representative having knowledge of the following facts, will deliver to Landlord a statement in writing certifying (i) that this Lease is unmodified and in full force and effect (or if there have been modifications that the Lease as modified is in full force and effect); (ii) the dates to which the rent and other charges have been paid; (iii) that the Landlord is not in default under any provision of this Lease, or, if any default, the nature thereof in detail; and (iv) to such other matters pertaining to this Lease as Landlord reasonably requires. If Tenant fails to deliver such statement within the ten day period referred to above, Tenant does hereby make, constitute and irrevocably appoint Landlord as its attorney-in-fact coupled with an interest and in its name, place and 353 of 516 9 stead so to do. 19. SUBORDINATION AND ATTORNMENT. Tenant hereby agrees that this Lease shall automatically be subject and subordinate to (i) any indenture of mortgage or deed of trust that may hereafter be placed upon the Building on the land and to all renewals, replacements and extensions thereof, and to all amounts secured thereby, except to the extent that any such indenture of mortgage or deed of trust provides otherwise, and (ii) any ground or underlying lease. Tenant shall at Landlord's or any Lender's or any prospective Lender's request execute such further instruments or assurances as Landlord or any Lender or any prospective Lender may reasonably deem necessary to evidence the subordination of this Lease to the lien of any such indenture or mortgage or deed of trust or to any such ground or underlying lease or to acknowledge that this Lease is superior to such lien, as the case may be. Should any prospective mortgage or ground lessor require any modification of this Lease, which modification(s) will not cause an increased cost or expense to Tenant or in any other way materially and adversely change the rights and obligations of Tenant hereunder, then and in such event, Tenant agrees that this Lease may be so modified and agrees to promptly execute and deliver whatever documents are required therefor. Tenant shall, in the event of a sale or assignment of Landlord's interest in the Land, the Building, or this Lease, or if the Land or the Building comes into the hands of a Lender, ground lessor or any other person whether because of a mortgage foreclosure, exercise of a power of sale under a mortgage, deed-in-lieu of foreclosure, termination of the ground lease, or otherwise, attorn to the purchaser or such Lender or other person and recognize the same as Landlord hereunder. Tenant shall execute, at the request of Landlord, such purchaser, Lender, or such other person entitled to the attornment by Tenant under this paragraph, any attornment agreement required by such person to be executed, and containing such provisions as such mortgagee, ground lessor or other person requires. 20. CERTAIN RIGHTS RESERVED BY LANDLORD. Landlord shall have the following rights, each of which Landlord may exercise without notice to Tenant and without liability to Tenant for damage or injury to property, person or business on account of the exercise thereof, and the exercise of any such rights shall not be deemed to constitute an eviction or disturbance of Tenant's use or possession of the Premises and shall not give rise to any claim for set-off or abatement of rent or any other claim: (a) To change the street address. (b) To install, affix and maintain any and all signs on the exterior and on the interior of the Building. (c) To decorate or to make repairs, alterations, additions or improvements, whether structural or otherwise, in and about the Building, or any part thereof, and for such purposes to enter upon the Premises, and during the continuance of any of said work, to temporarily close doors, entryways, public space and corridors of the Building and to interrupt or temporarily suspend services and facilities, all without affecting any of Tenant's obligations hereunder. (d) To furnish door keys for doors in the Premises at the commencement of the Lease. To retain at all times, and to use in appropriate instances, keys to all doors within and into the Premises. Tenant agrees to purchase only from Landlord additional duplicate keys as required, to change no locks, and not to affix additional locks on doors without the prior written consent of Landlord. Notwithstanding the provisions for Landlord's access to Premises, Tenant relieves the 354 of 516 10 Landlord of all responsibility arising out of theft, robbery, pilferage. Upon the expiration of the Term or Lessee's right to possession, Tenant shall return all keys to Landlord and shall disclose to Landlord the combination of any safes, cabinets or vaults left in the Premises. (e) To approve the weight, size and location of safes, vaults and other heavy equipment and articles in and about the Premises and the Building (so as not to exceed the legal live load), and to require all such items and furniture and similar items to be moved into or out of the Building and Premises only at such time and in such manner as Landlord shall direct in writing. Tenant shall not install, operate or store any machinery, equipment, mechanical devices , goods, articles or merchandise which may be dangerous to persons or property or which may damage or injure the Premises. Tenant shall not install, operate or store any machinery, equipment, mechanical devices, goods, articles or merchandise which are of a nature not directly related to Tenant's ordinary use of the Premises without the prior written consent of Landlord. Movements of Tenant's property into or out of the Building within the Building are entirely at the risk and responsibility of Tenant and Landlord reserves the right to require permits before allowing any property to be moved into or out of the Building. (f) To establish controls for the purposes of regulating all property and packages (both personal and otherwise) to be moved into or out of the Building and Premises. (g) To regulate delivery and service of supplies in order to ensure the cleanliness and security of the Premises and to avoid congestion of the loading dock and receiving area. (h) To show the Premises to prospective tenants at reasonable hours during the last twelve (12) months of the Term and if vacated or abandoned, to show the Premises at any time and to prepare the Premises for reoccupancy. (i) To erect, use and maintain ducts, conduits, pipes, lines, wiring, drains and flues, and appurtenances thereto, in and through the Premises at reasonable locations. 21. RULES AND REGULATIONS. Tenant agrees for itself, its employees, agents, clients, customers, invitees, visitors, and guests, to comply with the current Rules and Regulations for the Building (a copy of which is attached hereto) as the same may from time to time be reasonably modified or supplemented by Landlord. Tenant agrees that Landlord shall not have any duty to Tenant to require other tenants to comply with such Rules and Regulations and Tenant's obligations under this Lease shall not be altered or reduced by reason of Landlord's failure so to do. 22. LANDLORD'S REMEDIES. If default shall be made in the payment of the rent or any installment thereof or in the payment of any other sum required to be paid by Tenant under this Lease or under the terms of any other agreement between Landlord and Tenant and such default shall continue for five (5) days after due, or if default shall be made in the observance or performance of any of the other covenants or conditions in this Lease which Tenant is required to observe and perform and such shall continue for fifteen (15) days after written notice to Tenant, or if a default involves a hazardous condition or an insurance obligation and is not cured by Tenant immediately upon written notice to Tenant, or if the interest of Tenant in this Lease shall be levied on under execution or other legal process, or if any voluntary petition in bankruptcy or for corporate reorganization or any similar relief shall be filed by Tenant, or if any involuntary petition in bankruptcy shall be filed against Tenant under any federal or state bankruptcy or insolvency act and shall not have been dismissed within sixty (60) days from the filing thereof, or if a receiver shall be appointed for Tenant or any of the property of Tenant by any court and 355 of 516 11 such receiver shall not have been dismissed within sixty (60) days from the date of his appointment, or if Tenant shall make an assignment for the benefit of creditors, or if Tenant shall admit in writing Tenant's inability to meet Tenant's debts as they mature, or if Tenant shall abandon or vacate the Premises during the Term, then Landlord may treat the occurrence of any one or more of the foregoing events as a breach of this Lease, and thereupon at its option may, with or without notice or demand of any kind to Tenant or any other person, have any one or more of the following described remedies in addition to all other rights and remedies provided at law or in equity or elsewhere herein. (a) Landlord may terminate this Lease and the Term created hereby, in which event Landlord may forthwith repossess the Premises and be entitled to recover forthwith as damages a sum of money equal to the value of the rent provided to be paid by Tenant for the balance of the original Term, less the fair rental value of the Premises for said period, and any other sum of money and damages owed by Tenant to Landlord. Should the fair rental value exceed the value of the rent provided to be paid by Tenant for the balance or the original Term of the Lease, Landlord shall have no obligation to pay to Tenant the excess or any part thereof. (b) Landlord may terminate Tenant's right of possession and may repossess the Premises by forcible entry and detainer suit, by taking peaceful possession or otherwise, without demand or notice of any kind to Tenant and without terminating this Lease, in which event Landlord may, but shall be under no obligation to, relet the same for the account of Tenant, for such rent and upon such terms as shall be satisfactory to Landlord. For the purpose of such reletting, Landlord is authorized to decorate or to make any repairs, changes, alterations, or additions in or to the Premises that may be necessary or convenient. If Landlord shall fail to relet the Premises, Tenant shall pay to Landlord as damages a sum equal to the amount of the rental reserved in this Lease for the balance of its original Term. If the Premises are relet and a sufficient sum shall not be realized from such reletting after paying all repairs, changes, alterations and additions and the leasing commissions and other expenses of such reletting and of the collection of the rent accruing therefrom to satisfy the rent provided for in this Lease, Tenant shall satisfy and pay any such deficiency upon demand therefor from time to time. Tenant agrees that Landlord may file suit to recover any sums falling due under the terms of this paragraph from time to time and that no suit or recovery of any portion due Landlord hereunder shall be any defense to any subsequent action brought for any amount not theretofore reduced to judgment in favor of Landlord. 23. EXPENSES OF ENFORCEMENT. The Tenant shall pay upon demand all Landlord's costs, charges and expenses including court costs and the fees of counsel, agents, and others retained by Landlord incurred in enforcing the Tenant's obligation hereunder or incurred by the Landlord in any litigation, negotiation or transaction in which the Tenant causes the Landlord without the Landlord's fault to become involved or concerned, excluding any negotiations to extend or renew this Lease. 24. MISCELLANEOUS. (a) All rights and remedies of Landlord under this Lease shall be cumulative and none shall exclude any other rights and remedies allowed by law. (b) All payments becoming due under this Lease and remaining unpaid when due (after the expiration of any applicable grace period) will be subject to a Seventy-Five and 00/100 Dollars ($75.00) late charge and shall bear interest until paid at the annual rate of three (3%) percent in excess of the Corporate base rate then announced from time to time by CHASE unless a lesser rate shall then be the maximum rate permissible by law with respect thereto, in 356 of 516 12 which event said lesser rate shall be charged. Such late charge and interest shall be deemed Additional Rent hereunder. (c) The necessary grammatical changes required to make the provisions hereof apply either to corporations or partnerships or individuals, men or women, as the case may require, shall in all cases be assumed as though in each case fully expressed. (d) Each of the provisions of this Lease shall extend to and shall, as the case may require, bind and inure to the benefit not only of Landlord and of Tenant, but also of their respective successors and permitted assigns, provided this clause shall not permit any assignment by Tenant contrary to the provisions of Paragraph 15 hereof. (e) Except as otherwise provided, all of the representations and obligations of Landlord are contained herein, and no modification, waiver or amendment of this Lease or of any of its conditions or provisions shall be binding upon the Landlord unless in writing signed by Landlord or by a duly authorized agent of Landlord empowered by a written authority signed by Landlord. (f) Submissions of this instrument for examination shall not bind Landlord in any manner, and no Lease or obligation of Landlord shall arise until this instrument is signed by Landlord and Tenant and delivery is made to each. (g) No rights to light or air over any property, whether belonging to Landlord or any other person, are granted to Tenant by this Lease. (h) Tenant acknowledges that Landlord has the right to transfer its interest in the Land and Building and in this Lease, and Tenant agrees that in the event of any such transfer Landlord shall automatically be released (subject to Paragraph 27(e) hereof) from all liability under this Lease and Tenant agrees to look solely to such transferee for the performance of Landlord's obligations hereunder. (i) The captions of paragraphs are for convenience only and shall not be deemed to limit, construe, affect or alter the meaning of such paragraphs. (j) Tenant represents and warrants that it is currently in good standing and authorized to do business in the State of Illinois, and Tenant covenants that it shall remain so during the entire Term. 25. WAIVER OF NOTICE. Except as provided in Paragraph 22 hereof, Tenant, to the extent not prohibited by law, hereby expressly waives the service of any notice of intention to terminate this Lease or to re-enter the Premises and waives the service of any demand for payment of rent or for possession and waives the service of any other notice or demand as Landlord may be required to make by statute, ordinance or by order or decree of any court or by any other governmental authority. 26. NOTICES. All notices to be given under this Lease shall be in writing and delivered personally or deposited in the United States mails, certified or registered mail with return receipt requested, postage prepaid, to the address below the signatures to this Lease. A copy of all notice under this Lease will be given to each Lender which has supplied Tenant with such Lender's address. A notice by mail shall be deemed to have been given two (2) days after deposit in the United States mail as aforesaid. 357 of 516 13 27. SECURITY DEPOSIT. Tenant has deposited with $0.00 the sum of Zero and no/100 Dollars) (hereinafter referred to as "Collateral"), as security for the prompt, full and faithful performance of all obligations of Tenant hereunder. 28. REAL ESTATE BROKER. The Tenant represents that it has not worked with a real estate broker dealt in connection with this Lease, and that insofar as the Tenant knows, no other broker negotiated this Lease or is entitled to any commission in connection therewith. 29. COVENANT OF QUIET ENJOYMENT. The Landlord covenants that the Tenant, on paying the Base Rent, applicable Additional Rent, charges for services and other payments herein reserved, and, on keeping, observing and performing all the other terms, covenants, conditions, provisions and agreements herein contained on the part of the Tenant to be kept, observed, and performed, shall, during the Term, peaceably and quietly have, hold and enjoy the Premises subject to the terms, covenants, conditions, provisions, and agreements hereof. 30. PERSONAL GUARANTY. Intentionally deleted. 31. WAIVER OF JURY TRIAL AND COUNTERCLAIM. Tenant hereby waives trial by jury in any action, proceeding or counterclaim brought by Landlord on any matters whatsoever arising out of or in any way connected with this Lease, the relationship of Landlord and Tenant, Tenant's use or any proceedings for nonpayment of any rent. Tenant will not interpose any counterclaim (except compulsory counterclaims) of whatever nature or description in any such proceedings. This shall not, however, be construed as a waiver of the Tenant's right to assert such claims in any separate action or actions brought by the Tenant. IN WITNESS WHEREOF, Landlord and Tenant have caused this Office Building Lease to be duly executed as of the day and year first above written. LANDLORD: By: _____________________________ Its: Managing Member, Stanley Von Medvey TENANT: By: _______________________________ Its: City Manager, Wally Bobkiewicz 358 of 516 14 EXHIBIT A SCOPE OF WORK Landlord consents to the following renovations to the Premises to commence on or after December 1, 2014:  Tenant shall remove and dispose of service counter.  One of the offices will be converted into an ADA accessible restroom  Tenant will convert an existing restroom into a storage closet.  Tenant will close off the opening between 741 and 739 Howard  The Premises walls will be painted 359 of 516 15 EXHIBIT B RULES AND REGULATIONS 1. The sidewalks, entrances, passages, concourses, ramps, courts, elevators, vestibules, stairways, corridors, or halls shall not be obstructed or used by Tenant or the employees, agents, servants, visitors or business of Tenant for any purpose other than ingress and egress to and from the Premises and for delivery of merchandise and equipment in prompt and efficient manner, using elevators, and passageways designated for such delivery by Landlord. 2. No awnings, air-conditioning units, fans or other projections shall be attached to the Building. No curtains, blinds, shades, or screens shall be attached to or hung in, or used in connection with, any window or door of the Premises or Building, without the prior written consent of Landlord. All curtains, blinds, shades, screens or other fixtures must be of a quality type, design and color, and attached in the manner approved by Landlord. All electrical fixtures hung in offices or spaces along the perimeter of the Premises must be fluorescent, of a quality, type, design and bulb color approved by Landlord unless the prior consent of Landlord has been obtained for other lamping. 3. No sign, advertisement, notice or other lettering shall be exhibited, inscribed, painted, or affixed by any Tenant on any part of the outside of the Premises or Building or on the inside of the Premises if the same can be seen from the outside of the Premises without the prior written consent of Landlord. In the event of the violation of the foregoing by Tenant, Landlord may remove same without any liability, and may charge the expense incurred by such removal to the Tenant or Tenants violating this rule. Interior signs on doors and the directory shall be inscribed, painted or affixed for each Tenant by Landlord at the expense of such Tenant, and shall be of a standard size, color and style acceptable to Landlord. 4. The exterior windows and doors that reflect or admit light and air into the Premises or halls, passageways or other public places in the Building, shall not be covered or obstructed by any Tenant, nor shall any articles be placed on the windowsills. No showcases or other articles shall be put in front or affixed to any part of the exterior of the Building, nor placed in the halls, corridors or vestibules, nor shall any article obstruct any HVAC supply or exhaust equipment without the prior written consent of Landlord. 5. The electrical and mechanical closets, water and wash closets, drinking fountains and other plumbing and electrical and mechanical fixtures shall not be used for any purposes other than those for which they were constructed, and no sweepings, rubbish, rags, coffee grounds, acids or other substances shall be deposited therein. All damages resulting from any misuse of the fixtures shall be borne by the Tenant who, or whose servants, employees, agents, visitors or licensees, shall have caused the same. No person shall waste water by interfering or tampering with the faucets or otherwise. 6. No portion of the Premises or the Building shall be used or occupied at any time for manufacturing, for the storage of merchandise, for the sale of merchandise, goods or property of any kind at auction or otherwise or as a sleeping or lodging quarters. 7. Tenant, any Tenant's servants, employees, agents, visitors or licensees, shall not at any time bring or keep upon the Premises any inflammable, combustible, caustic, poisonous or explosive fluid, chemical or substance. 8. Tenant, any Tenant's servants, employees, agents, visitors or licensees, shall not at any 360 of 516 16 time bring or keep upon the Premises any weapons including but not limited to handguns, rifles and knives. 9. No bicycles, vehicles or animals of any kind (other than a seeing eye dog for a blind person), shall be brought into or kept by any Tenant in or about the Premises or the Building. 10. Tenant shall not use or occupy or permit any portion of the Premises to be used or occupied as an office for a public stenographer or typist, offset printing, or for the possession, storage, manufacture or sale of liquor, drugs, tobacco in any form or as a barber or manicure shop, an employment bureau, a labor office, a doctor or dentist's office, a dance or music studio, any type of school, or for any use other than those specifically granted in the lease. Tenant shall not engage or pay any employees on the Premises, except those actually working for such Tenant on said Premises, and Tenant shall not advertise for labor giving an address at said Premises. 11. Landlord shall have the right to prohibit any advertising by any Tenant which, in Landlord's opinion, tends to impair the reputation of the Building or its desirability as a building for offices, and upon written notice from Landlord, Tenant shall refrain from or discontinue such advertising. In no event shall Tenant, without the prior written consent of Landlord, use the name of the Building or use pictures or illustrations of the Building. 12. Any person in the Building will be subject to identification by employees and agents of Landlord. All persons in or entering Building shall be required to comply with the security policies of the Building. Tenant shall keep doors to unattended areas locked and shall otherwise exercise reasonable precautions to protect property from theft, loss, or damage. Landlord shall not be responsible for the theft, loss, or damage of any property. 13. No additional locks or bolts of any kind shall be placed on any door in the Building or the Premises and no lock on any other door therein shall be changed or altered in any respect without the written consent of Landlord. Landlord shall furnish two keys for each lock on exterior doors to the Premises and shall, on Tenant's request and at Tenant's expense, provide additional duplicate keys. All keys, including keys to storerooms and bathrooms, shall be returned to Landlord upon termination of this Lease. Landlord may at all times keep a pass key to the Premises. All entrance doors to the Premises shall be left closed at all times, and left locked when the Premises are not in use. 14. Tenant shall give immediate notice to Landlord in case of theft, unauthorized solicitation, or accident in the Premises or in the Building or of defects therein or in any fixtures or equipment, or of any known emergency in the Building. 15. Tenant shall not use the Premises or permit the Premises to be used for photographic, multilith or multigraph reproductions except in connection with its own business and not as a service for others, without Landlord's prior permission. 16. No freight, furniture or bulky matter of any description will be received into the Building or carried into the elevators except in such a manner, during such hours and using such elevators and passageways as may be approved by Landlord, and then only upon having been scheduled at least two (2) working days prior to the date on which such service is required. Any hand trucks, carryalls, or similar appliances used for the delivery or receipt of merchandise or equipment shall be equipped with rubber tires, side guards and such other safeguards as Landlord shall require. 17. Tenants, or the employees, agents, servants, visitors or licensees of Tenant shall not at any 361 of 516 17 time or place, leave or discard any rubbish, paper, articles or objects of any kind whatsoever outside the doors of the Premises or in the corridors or passageways of the Buildings. 18. Tenant shall not make excessive noises, cause disturbances or vibrations or use or operate any electrical or mechanical devices that emit excessive sound or other waves or disturbances or create obnoxious odors, any of which may be offensive to the other tenants and occupants of the Building, or that would interfere with the operation of any device, equipment, radio, television broadcasting or reception from or within the Building or elsewhere and shall not place or install any projections, antennas, aerials or similar devices inside or outside of the Premises or on the Building without Landlord's prior written approval. 19. Tenant shall comply with all applicable federal, state and municipal laws, ordinances and regulations, insurance requirements and building rules and regulations, attached hereto as Exhibit B, and shall not directly or indirectly make any use of the Premises which may be prohibited by any of the foregoing or which may be dangerous to persons or property or may increase the cost of insurance or require additional insurance coverage. 20. Tenant shall not serve, nor permit the serving of alcoholic beverages in the Premises unless Tenant shall have procured Host Liquor Liability insurance, issued by companies and in amounts reasonably satisfactory to Landlord, naming Landlord as an additional insured. 21. The requirements of Tenant will be attended to only upon written application at the Office of the Building. Employees shall not perform any work or do anything outside of the regular duties unless under special instructions from the Office of the Building. 22. Canvassing, soliciting and peddling in the Building is prohibited and Tenant shall cooperate to prevent the same. 23. Except as otherwise explicitly permitted in its Lease, Tenant shall not do any cooking, conduct any restaurant, luncheonette or cafeteria for the sale or service of food or beverages to its employees or to others, install or permit the installation or use of any food, beverage, cigarette, cigar or stamp dispensing machine or permit the delivery of any food or beverage to the Premises, except by such persons delivering the same shall be approved by Landlord. 24. Tenant shall at all times keep the Premises neat and orderly. 25. Tenant, its servants, employees, customers, invitees and guests shall, when using the parking facilities in and around the building, observe and obey all signs regarding fire lanes, handicapped and no parking, or otherwise regulated parking zones, and when parking always park between the designated lines. Landlord reserves the right to tow away, at the expense of the owner, any vehicle which is improperly parked or parked in violation of a posted regulation. All vehicles shall be parked at the sole risk of the owner, and Landlord assumes no responsibilities for any damage to or loss of vehicles. 26. Tenants, and the employees, agents, servants, visitors or licensees of Tenant shall, at all times, conduct themselves in a businesslike manner. 27. Tenant shall not allow and shall use its best efforts to prevent its employees from loitering in the common areas of the Building or from disturbing, in any manner, the business operations of any other tenant of the Building. 362 of 516 18 28. In accordance with the Illinois Indoor Clean Air Act, no smoking is permitted in the common areas, bathrooms, elevators, stairwells, corridors and vestibules or within twenty (20) feet of any of the Building’s entrances or exits. 363 of 516 For City Council meeting of December 8, 2014 Item A16 Resolution 113-R-14: Purchase of Property Located at 1823 Church Street For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Paul Zalmezak, Senior Economic Development Division Coordinator Subject: Resolution 113 -R-14 “Authorizing the City Manager to Negotiate a Contract for the Purchase of Real Property Located at 1823 Church Street in Evanston, Illinois.” Date: December 2, 2014 Recommended Action: Staff recommends approval of Resolution 113-R-14 authorizing the City Manager to negotiate and execute a contract for the purchase of Real Property located at 1823 Church Street in Evanston, Illinois for an amount not to exceed $315,000. Funding Source: Economic Development Fund, Other Charges Account #225.5300.62605 is the proposed funding source. The adopted FY2015 budget for this account is $900,000. The Economic Development Fund will be reimbursed $31,500 from the West Evanston TIF District annually, for a period of ten years, beginning FY 2016 or through the sale proceeds if the property were to be sold to a private owner at a later date. Summary: Before recently closing, Boocoo Cultural Center operated at 1823 Church Street since 2007. BMO Harris was the mortgagee of the property until it bundled the mortgage with several others and sold them to Boston-based Capital Crossing. Daniel Cheifetz, the previous property owner, had an estimated $1.2 million in debt on the property through the E-town Ventures and Boocoo entities. Capital Crossing filed a foreclosure lawsuit, and was awarded foreclosure judgment on July 15, 2014. The Cook County sheriff sale occurred on October 7, 2014. Judicial review and approval of the sheriff’s sale was finalized on November 19, 2014. Capital Crossing reports taxes are current and taxes have been redeemed from tax buyer. City staff obtained an appraisal, dated September 9, 2014, estimating the property value of 1823 Church Street is $315,000 and the contract before you for review is the approval of the purchase price at the appraised value. Memorandum 364 of 516 The City’s acquisition of the property would, in the short term, serve to stabilize the property and the Church and Dodge business district as it is in the early stages of revitalization. The Y.O.U. headquarters and the recent opening Fatty’s Burgers & More, and C&W Market and ice cream shop are good examples. In the longer term, as the intersection revitalizes, the City could consider private market disposition options. Background The City has continued to work to implement the West Evanston Plan to help revitalize Church and Dodge. City staff and Alderman Delores Holmes have been actively monitoring the status, and encouraging private market revitalization of, the properties owned by Daniel Cheifetz along Church Street including 1823 Church, 1911-17 Church Street and 1805 Church Street. Tawani Enterprises purchased 1911-17 Church Street from Mr. Cheifetz in 2013 and is planning to donate the property for the construction of a new headquarters for Youth Organization Umbrella (Y.O.U.). Mr. Cheifetz’s also owns 1805 Church, the vacant lot (former Chevron gas station) at the northwest corner of Church and Darrow, currently in litigation. At 1823 Church, a number of community groups expressed interest in operating social service and music programs, similar in nature to Boocoo’s program, but each required city assistance to acquire the property. In addition, Alderman Holmes hosted several community meetings encouraging the individual groups to unify their efforts. The individual organizations have not agreed on a unified solution. The Central Evanston Business Association (CEBA), an organization of local business owners has recently formed to advocate for local businesses in the area. Legislative History N/A Attachments: Resolution 113-R-14 Unexecuted Copy of Real Estate Contract 365 of 516 12/2/2014 113-R-14 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1823 Church Street WHEREAS, the City of Evanston desires to purchase certain real property commonly known as 1823 Church Street, Evanston, Illinois 60202 (the “Subject Property”) and legally described in Exhibit A to Exhibit 1; and WHEREAS, the Subject Property is improved with a commercial building and occupied by commercial tenants; and WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City of Evanston would be served by executing a real estate contract with the seller, Monty Titling Trust 1 (the “Seller”) for the Subject Property, NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute, and the City Clerk hereby authorized and directed to attest, on behalf of the City, the Real Estate Contract (the “Agreement”) as set forth in Exhibit 1, by and between Monty Titling Trust 1 and the City of Evanston for the purchase of the Subject Property for a price not to exceed three hundred fifteen thousand dollars ($315,000.00). 366 of 516 113-R-14 ~ 2 ~ SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Real Estate Contract as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 113-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2014 367 of 516 113-R-14 ~ 3 ~ EXHIBIT 1 REAL ESTATE CONTRACT 368 of 516 6786978_2 REAL ESTATE CONTRACT THIS REAL ESTATE CONTRACT (“Contract”) is entered into as of the ___ day of December, 2014 (“Effective Date”), by and between Monty Titling Trust I, a Delaware statutory trust (“Seller”), and the City of Evanston, an Illinois municipal corporation (“Buyer”). The Seller and Buyer shall be referred to herein collectively as the “Parties”. In consideration of the covenants and agreements set forth herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto covenant and agree as follows: 1. Property. Seller hereby agrees to convey to Buyer and Buyer hereby agrees to purchase from Seller all of Seller’s interest in the real property described on Exhibit A attached hereto and all improvements located thereon and all appurtenances thereto (the “Realty”), and Seller’s interest, if any, in the personal property described on Exhibit B attached hereto (the “Personalty”). The Realty and Personalty are sometimes collectively referred to herein as the “Property”. The Realty has a street address of 1823 Church, Evanston, Illinois 60202. 2. Purchase Price. The purchase price for the Property is Three Hundred Fifteen Thousand and 00/100 Dollars ($315,000.00) (“Purchase Price”) and shall be paid as follows: (a) The Buyer will pay no ($0.00) earnest money; and (b) The entire Purchase Price, subject to closing prorations and credits, shall be paid to Seller in cash by wire transfer of immediately available funds at the Closing. 3. Seller’s Representation and Warranty. Seller hereby warrants and represents to Buyer that Seller has the authority necessary to enter into this Contract and comply with Seller’s obligations hereunder. The representation and warranty made by Seller in this Section 3 shall be true as of the Closing Date (as defined below) hereof and shall survive the Closing of this transaction for a period of one (1) year. 4. Survey Contingency. Buyer, at its sole expense, shall obtain a survey (the “Survey”) of the Realty prepared by a land surveying company registered in the same state as the Realty. If Buyer elects to obtain a Survey, Buyer agrees to (i) have such Survey certified to the Title Company and to the Seller, and (ii) provide Seller with a copy of such Survey. Buyer shall have three (3) days from the Effective Date to obtain and deliver to Seller a copy of the Survey and, in writing any objection to a matter shown on the Survey which materially affects the Realty or Buyer’s intended use of the Realty (“Survey Objections”). If within such three (3) day period, Buyer fails to (a) obtain and deliver a copy of the Survey to Seller, and/or (b) deliver written notice of Survey Objections to Seller, then Buyer is deemed to have waived all rights to object to, is deemed to have approved, and shall accept title to the Realty subject to, any matters shown on the Survey. If within such three (3) day period, Buyer obtains and delivers a copy of the Survey to Seller and delivers written notice of Survey Objections to Seller, Seller shall have five (5) business days after receipt of Buyer’s objection notice to notify Buyer in writing what, if anything, Seller agrees to do to cure such Survey Objections. Failure of Seller to respond within 369 of 516 6786978_2 2 said five (5) business day period shall indicate that Seller elects not to cure the Survey Objections. Seller shall have no obligation to cure any Survey Objections or incur any expense with respect thereto. Upon receipt of notice from Seller indicating that Seller elects not to pursue a cure of any Survey Objection, Buyer shall have two (2) business days after delivery of such notice from Seller to deliver notice to Seller terminating this Contract, in which event the earnest money shall be disbursed to Buyer and the parties shall have no further obligations hereunder except those provisions that expressly survive. If Buyer does not terminate this Contract pursuant to the immediately preceding sentence within said two (2) business day period, then Buyer is deemed to have waived all rights to object to, is deemed to have approved, and shall accept title to the Realty subject to such uncured Survey Objection(s). If Seller pursues a cure and is unable to cure the Survey Objections by the Closing Date, then Buyer shall have the option, as its sole right, to either terminate this Contract on the Closing Date (in which event the earnest money shall be disbursed to Buyer and the parties shall have no further obligations hereunder except those provisions that expressly survive), or close on the purchase of the Property with no Purchase Price reduction, in which case Buyer is deemed to have approved any uncured Survey Objections and waived any rights against Seller relating thereto. 5. Title Contingency. Promptly after the Effective Date, Seller shall deliver or cause to be delivered to Buyer a current commitment (the “Commitment”) for an owner’s title insurance policy for the Realty issued by a title agent selected by Seller using a nationally recognized title insurance underwriter (the “Title Company”). Buyer sha ll have five (5) business days after receipt of the Commitment to deliver to Seller in writing any objection to a matter shown on the Commitment which materially affects the Realty or Buyer’s use of the Realty (“Title Objections”). If Buyer fails to deliver notice of Title Objections to Seller within said five (5) business day period, Buyer shall be deemed to have fully accepted the Commitment and all matters disclosed therein. If Buyer delivers notice of Title Objections to Seller within said five (5) business day period, Seller shall have ten (10) days after receipt of Buyer’s objection notice (the “Title Cure Period”) to notify Buyer in writing what, if anything, Seller agrees to do to cure the Title Objections. Failure of Seller to respond within the Title Cure Period shall indicate that Seller elects not to cure the Title Objections. Seller shall have no obligation to cure any Title Objection or incur any expense with respect thereto. If Seller elects not to cure one or more of the Title Objections, as Buyer’s sole right, Buyer shall have two (2) business days after the end of the Title Cure Period to deliver notice to Seller terminating this Contract, in which event the earnest money shall be disbursed to Buyer and the parties shall have no further obligations hereunder except those provisions that expressly survive. If Buyer does not terminate this Contract during said two business day period, Buyer is deemed to have accepted any uncured Title Objections. If Seller pursues a cure and is unable to cure a Title Objection by the Closing Date, then Buyer shall have the option, as its sole right, to either terminate this Contract (in which event the earnest money shall be disbursed to Buyer and the parties shall have no further obligations hereunder except those provisions that expressly survive), or close on the purchase of the Realty with no Purchase Price reduction, in which case Buyer is deemed to have accepted any uncured Title Objections and waived any rights against Seller relating thereto. Buyer shall make its election under the immediately preceding sentence within one (1) business day after Seller notifies Buyer that it was unable to cure one or more Title Objections If Buyer does not terminate this Contract during said one (1) business day period, Buyer is deemed to have accepted any uncured Title Objections. 370 of 516 6786978_2 3 Notwithstanding anything to the contrary herein, the following matters shall be deemed “Permitted Exceptions” and Buyer shall have no right to object to any of said matters on the Commitment or Survey: (a) municipal and zoning ordinances and agreements entered under them, agreements with any municipality regarding the development of the Property, building and use restrictions and covenants, and State and/or Federal statutes and regulations; (b) recorded easements for the distribution of utility and municipal services; (c) property taxes and special assessments levied in the year of closing and subsequent years; (d) such other matters disclosed by the Survey, which are not objected to by Buyer within the three (3) day period described in Section 4 above, or are waived or approved or deemed waived or approved by Buyer pursuant to Section 4 above, or if Buyer does not obtain and deliver a copy of the survey to Seller within the 7-day period described in Section 4 above, then any matters that would be shown on a current accurate and complete survey; (e) such other matters as disclosed by the Commitment and waived or accepted or deemed waived or accepted by Buyer pursuant to this Section 5; (f) the standard or general exceptions contained in the Commitment; and (g) acts done or suffered to be done by Buyer or its affiliates or anyone claiming by, through or under Buyer or its affiliates. Buyer’s obligation to purchase the Realty is conditioned upon the Title Company being prepared to issue, at Closing, a current, standard owner’s title insurance policy (or a marked-up and binding commitment therefor), without extended coverage over the printed standard or general exceptions, in the amount of the Purchase Price allocated to the Realty insuring Buyer as the fee simple owner of the Realty as of the date of recording the deed, subject to the Permitted Exceptions (“Title Policy”). 6. Inspection Contingency. During the fifteen (15) day period immediately following the Effective Date (the “Inspection Period”), Buyer, at its sole expense, may obtain an inspection of all buildings and related improvements located on the Realty and/or a current Phase I environmental assessment of the Realty. Buyer shall not have the right to conduct any sampling or other invasive testing of the water, soil, air or building improvements on or beneath the Property without Seller’s express prior written consent. Buyer shall repair any damage done to the Property by any such inspection. Buyer shall insure that any party entering onto the Realty for purposes of inspection maintains commercially reasonable liability insurance naming Seller as an additional insured, and upon request of Seller and prior to any such party entering onto the Realty, Buyer shall deliver to Seller a certificate of insurance evidencing that such insurance is in place. Buyer shall indemnify, defend and hold Seller harmless from and against any loss, cost, liability or expense Seller may incur resulting from any such inspection. Buyer shall have until the end of the Inspection Period to terminate this Contract by written notice to Seller resulting 371 of 516 6786978_2 4 from Buyer’s objection to any matter shown in an inspection report or Phase I environmental assessment, which materially affects the Realty o r Buyer’s intended use of the Realty. If Buyer does not deliver a written notice to Seller before the end of the Inspection Period terminating this Contract, then Buyer is deemed to have waived this inspection contingency and any right to object to the condition of the Property. In no event shall Seller be required to cure any matter to which the Buyer objects relating to the condition of the Property. If this Contract is terminated by Buyer for any reason other than a default by Seller, then, as a condition to the return of any earnest money deposited hereunder, Buyer shall, within five (5) business days after termination of this Contract, cause to be delivered to Seller copies of any and all non-proprietary reports, tests, results and analyses in Buyer’s possession or under Buyer’s control, including, but not limited to, all title reports, surveys, environmental reports, geotechnical analyses, and traffic reports, at no cost or expense to Seller. Seller’s rights and Buyer’s obligations under this Section 6 shall survive the Closing or any termination of this Contract. 7. No Representations or Warranties; AS-IS Condition. (a) Buyer is hereby purchasing the Property in “AS-IS, WHERE-IS” condition and “with all faults”, and agrees that it relies upon no warranties, representations or statements by Seller, or any other persons for Seller, in entering into this Contract or in closing the transactions described herein, except for the express representation and warranty set forth in Section 3 hereof. Buyer’s closing on the acquisition of the Property shall constitute conclusive evidence that Buyer is satisfied with the condition of and title to the Property and has waived or satisfied Buyer’s survey, title and inspection contingencies set forth in Sections 4 through 6 above. In closing and completing this transaction, Buyer will have relied exclusively upon its own inspections and reviews, and not upon any representation or warranty of Seller or its agents or employees except those expressly set forth in Section 3 above. (b) Except for the express representation and warranty set forth in Section 3 hereof, Seller makes no warranties, representations or statements whatsoever, express or implied, concerning or relating to the Property, including without limitation: the income or expenses of the Property; zoning and building codes and other similar restrictions; availability or cost of utilities; the condition of the soils on the Property, the environmental condition of the Property; the presence or absence of any hazardous substances, hazardous materials, petroleum, or any substances regulated by federal, state or local law in, on or under the Property; compliance of the Property with any law, regulation, ordinance or similar requirement, including without limitation the Americans with Disabilities Act; or the physical condition of the Property or any improvements thereon. Buyer acknowledges that no agents, employees, brokers or other persons are authorized to make any representations or warranties for Seller. (c) Buyer acknowledges and agrees that any Personalty to be conveyed in this transaction from Seller to Buyer will be transferred by quit claim bill of sale, with no representation, warranty or guaranty, expressed or implied, regarding the condition of or the title to such Personalty, and Buyer further agrees to accept such Personalty in its “AS- IS/WHERE IS” condition at closing. 372 of 516 6786978_2 5 (d) Buyer (and any party claiming through or under Buyer) hereby agrees that following the Closing, Seller shall be fully and finally released from any and all claims or liabilities against the Seller relating to or arising on account of the condition of or title to the Property, including without limitation, any matters specifically referenced in this Contract. This Section 7(a) through (d) shall survive the Closing. 8. Closing. The closing of this transaction (the “Closing”) shall take place within seven (7) days after the expiration of the Inspection Period (the “Closing Date”), at the offices of the Title Company or at such other time and place as may be agreed upon by Buyer and Seller. At Closing, Buyer shall deliver to the Title Company by wire transfer to an account designated by the Title Company, immediately available funds in the amount of the Purchase Price, as adjusted by any prorations and closing costs provided for herein, and such affidavits, resolutions and other documents agreed between the parties, required for a legal conveyance of real estate in the state where the Realty is located or otherwise required by the Title Company to issue the Title Policy. At the Closing, Seller shall deliver to the Title Company a Quit Claim Deed conveying Seller’s interest in the Realty to Buyer, subject only to the Permitted Exceptions, a Quit Claim bill of sale conveying Seller’s interest, if any, in the Personalty to Buyer, if applicable, and such affidavits, resolutions and other documents agreed between the parties, required for a legal conveyance of real estate in the state where the Realty is located or otherwise required by the Title Company to issue the Title Policy. All prorations required hereunder shall be computed as of the Closing Date. Possession of the Property shall be delivered to Buyer on the Closing Date, subject to the Permitted Exceptions. Buyer shall pay for recording the deed. Seller shall pay the title insurance premium for the Title Policy to be issued to Buyer and gap coverage or endorsement charges. Buyer shall pay for all other endorsement charges and the title insurance premium for any loan policy, including endorsement charges related thereto. All escrow fees and Title Company closing charges shall be shared equally by Seller and Buyer, except Buyer shall pay any escrow fees and other charges related to Buyer’s loan, if any. All other closing costs, including without limitation, state, county and municipal transfer taxes and other recording fees, shall be allocated as customary in the state and municipality in which the Realty is located. 9. Taxes. (a) Taxes for Years Prior to Closing. Seller will pay in full all general real property taxes that are levied with respect to the Realty for tax years prior to the year of closing. (b) Tax Challenges. If any tax challenge is ongoing with respect to the Realty for general real estate taxes levied for any tax years prior to the year of Closing, Seller will receive the full benefit of any refund arising out of such tax challenge. If any tax challenge commenced by Seller results in a reduction in taxes for the general real estate taxes levied for the year of Closing, the parties shall reprorate taxes for the year of Closing upon receipt of the actual tax bill or adjusted tax bill. This Section 9(b) expressly survives Closing. 373 of 516 6786978_2 6 (c) Taxes for Current Year of Closing. All general real property taxes that are levied with respect to the Realty for the year of Closing will be prorated at the rate of 100% between Buyer and Seller as of the business day immediately prior to the Closing Date. 10. Special Assessments. At Closing Seller will pay all special assessments that were levied prior to the Effective Date. All special assessments levied after the Effective Date shall be paid exclusively by Buyer. Real estate taxes and special assessments shall not be re-prorated after the Closing, except as provided in Section 9(b), above. Prepaid expenses (including homeowner’s association or similar assessments), if any, paid by Seller shall be prorated on a per diem basis as of the Closing Date, and Seller shall receive a payment at the Closing, in addition to the Purchase Price, equal to the allocated portion of such prepaid expenses attributable to periods on and after the Closing Date. 11. Municipal Agreements. Seller and Buyer agree that upon Closing, Buyer will assume any and all responsibilities and obligations under all existing development agreements, declarations, escrow agreements and other agreements affecting the Property. In addition, Buyer shall comply, at Buyer’s sole expense, with all requirements imposed under any such agreement or by any state, federal or local governmental entity or agency including, without limitation, any requirement to construct infrastructure, construct improvements, install sidewalks and parkway trees and landscaping, and to escrow funds, post letters of credit or any other required security in connection with the development of the Property. On or before Closing, Buyer shall, at Buyer’s sole expense, replace any funds or letters of credit deposited in connection with any such agreement or requirement. Buyer’s failure to do so on or before the Closing Date shall be a default under this agreement. The parties agree that all development work is Buyer’s sole responsibility and shall be performed at Buyer’s sole cost and expense. Buyer shall indemnify, defend and hold Seller harmless from and against any and all losses, actions, liabilities, damages, costs and expenses, including reasonable attorneys’ fees, incurred by Seller in connection with the failure by Buyer to observe or perform any of the obligations pursuant to this Section 11. Buyer and Seller agree that this paragraph shall be self-operative but, if requested by Seller, Buyer shall execute a document in recordable form evidencing the agreements set forth in this Section. To the extent Seller, any of its affiliates, or any predecessor owner of the Property is entitled to a refund of any funds (including the proceeds of any letter of credit drawn upon) or other security deposited with respect to the Property before the Closing, any such refund shall be and remain the property of Seller or its applicable affiliate, and to the extent Buyer receives any such refund before or after the Closing, Buyer shall remit such refund to Seller or its affiliate within five (5) days after Buyer’s receipt therefor. Seller’s right and Buyers obligations under this Section 11 shall survive the Closing. 12. Condemnation. If before the Closing, any of the Realty is condemned under the power of eminent domain, is the subject of a threatened condemnation, or is conveyed to a condemning authority in lieu of condemnation, Seller shall notify Buyer in writing of the threat, condemnation or conveyance within five (5) business days of its occurrence. Buyer shall within ten (10) days of the notice have the option of (a) proceeding with the Closing (without any reduction in the Purchase Price) and receiving the award or condemnation payment (or an assignment thereof, if the same is not received by Closing), or (b) canceling this Contract and 374 of 516 6786978_2 7 receiving back the earnest money deposited, and the parties shall have no further obligations hereunder except those provisions that expressly survive. 13. Indemnification. Buyer shall indemnify, defend and hold Seller harmless from and against any and all losses, claims, actions, liabilities, damages, liens, costs and expenses, including reasonable attorneys’ fees, incurred by Seller (or its agents, consultants or affiliates) arising out of or related to (i) any activities upon the Property by Buyer, its agents, contractors and employees, or (ii) the failure by Buyer to observe or perform any of its covenants, representations or obligations under this Contract. This Section 13 shall survive the Closing or termination of this Contract. 14. Notices. All notices required or permitted to be given hereunder shall be in writing and delivered by certified mail, postage prepaid, or by overnight delivery service, or shall be personally served or sent via facsimile with confirmation of transmission, to Buyer and Seller at the following addresses: BUYER: City of Evanston City Manager, Wally Bobkiewicz 2100 Ridge Avenue Evanston, IL, 60201 With a copy to: City of Evanston Corporation Counsel, W. Grant Farrar 2100 Ridge Avenue Evanston, IL 60201 SELLER: Capital Crossing Servicing Co. LLC 99 High Street, 7th Floor Boston, Massachusetts 02110 Attention: Kenneth Nolan Facsimile: (617) 880-1407 With a copy to: Chapman and Cutler LLP 111 West Monroe Street Chicago, Illinois 60603 Attention: Philip M. J. Edison Facsimile: (312) 516-3905 Notices may be given on behalf of a party by their respective attorneys named above. All notices shall be deemed received either when actually received or three (3) days after posting (if mailed), one business day after deposit with the delivery service (if sent by overnight delivery), or when delivered (if personally delivered), or if sent by facsimile transmission, upon transmission as evidenced by the confirmation slip generated by the sender’s facsimile machine . Either party may change the above addresses by written notice to the other. 15. Default. If before the Closing, Buyer defaults in the full and timely performance of any of its obligations hereunder, Seller shall be entitled to cancel this Contract and receive and 375 of 516 6786978_2 8 retain the earnest money deposited hereunder as liquidated damages, the parties agreeing that in the event of a default hereunder before the Closing, actual damages would be impossible to calculate; provided, however, notwithstanding anything contained herein to the contrary, nothing contained in this Section 15 shall: (i) limit Seller’s rights or remedies with respect to a breach or default by Buyer after the Closing or of a covenant or obligation that survives the Closing or a termination of this Contract; or (ii) limit Buyer’s indemnification obligations under this Contract, and Seller shall be entitled to any and all rights and remedies available at law and/or in equity if Buyer defaults in the full and timely payment and performance of Buyer’s indemnification obligations under this Contract, or any of Buyer’s covenants or obligations after the Closi ng, or any covenant or obligation that survives the Closing or a termination of this Contract. If Seller breaches any representation or warranty set forth in this Contract or defaults in the full and timely performance of any of its obligations hereunder, Buyer, as its sole and exclusive remedy, may elect to either terminate this Contract and receive a refund of the earnest money (in which case the parties shall have no further obligations hereunder except those provisions that expressly survive) or seek specific performance, provided that any action for specific performance must be commenced within forty-five (45) days after Buyer obtains knowledge of Seller’s default. If no such action is commenced within said 45-day period, Buyer shall be deemed to have waived its right to bring or pursue an action for specific performance. Buyer hereby expressly waives, relinquishes and releases any other right or remedy available to it at law, in equity or otherwise by reason of Seller’s default of its obligations hereunder, including, without limitation, any rights Buyer may have to bring an action to recover direct, consequential, punitive or any other damages. 16. Real Estate Commissions. Seller hereby represents and warrants that it has not engaged the services of real estate agent, broker or firm in connection with the Property or this real estate transaction. Seller hereby agrees to defend, indemnify and hold Buyer harmless from any and all loss, cost or expense from any claim for real estate commission made by any agent, broker or firm engaged by Seller in connection with the Property or this transaction. Buyer hereby represents and warrants that it has not engaged the services of any real estate agent, broker or firm in connection with the Property or this real estate transaction. Buyer hereby agrees to defend, indemnify and hold Seller harmless from any and all loss, cost or expense from any claim for real estate commission made by any agent, broker or firm engaged by Buyer in connection with the Property or this transaction. Each party’s rights and obligations under this Section 16 shall survive the Closing or any termination of this Contract. 17. Entire Agreement. This Contract contains the entire agreement between Seller and Buyer and there are no other terms, conditions, promises, understandings, statements or representations, express or implied, regarding the transaction contemplated hereby. This Contract may be amended only by a further written document signed by each of the parties. 18. Assignment. Buyer shall have the right to assign this Contract without Seller's prior written consent only to any entity owned and/or controlled by Buyer or its principals, provided that not less than five (5) business days before the Closing, Buyer gives notice of such assignment to Seller accompanied by reasonable evidence that the assignee is owned and/or controlled by Buyer. All other assignments shall require Seller’s prior written consent, which may be withheld in Seller’s sole discretion. Notwithstanding the foregoing, if this Contract is assigned by Buyer hereunder, Buyer shall remain jointly and severally liable, along with the 376 of 516 6786978_2 9 assignee, for the Buyer’s obligations under this Contract. Buyer shall cause any permitted assignee to acknowledge in writing that it will be bound by all of the terms and conditions of this Contract, with said acknowledgement set forth in a form subject to Seller’s reasonable approval. This Section 18 shall survive the Closing or termination of this Contract. 19. Successors and Assigns. Subject to Section 18 above, the provisions of this Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, successors, assigns, executors, administrators and legal representatives. 20. Captions. The captions of the paragraphs in this Contract have been inserted for convenience of reference only and shall in no way modify or restrict any provision hereof or be used to construe any of the provisions hereof. 21. Severability. If any provision of this Contract is held invalid or unenforceable, the invalidity or unenforceability shall be limited to the particular provision(s) involved and shall not affect the validity or enforceability of the remaining provisions. 22. Counterparts and Transmittal of Signatures. This Contract may be executed in one or more counterparts, and all such executed counterparts shall constitute the same agreement. A signed copy of this Contract transmitted by facsimile or email shall be treated as an original and shall be binding against the party whose signature appears on such copy. 23. Exculpation. Buyer agrees to look solely to Seller’s interest in the Property for the satisfaction of any liability or obligation arising under or in connection with this Contract, the transactions contemplated hereby or the documents executed pursuant hereto, or for the performance of any of the covenants, warranties or other agreements contained herein or therein, and Buyer shall not collect or attempt to collect any judgment or other amounts out of any assets of Seller other than Seller’s interest in the Property. Further, Buyer agrees that it does not have and will not have any claims or causes of action against any disclosed or undisclosed officer, director, employee, trustee, shareholder, partner, member, principal, parent, subsidiary or other affiliate of Seller, or any officer, director, employee, trustee, shareholder, partner, member or principal of any such parent, subsidiary or other affiliate, arising under or in connection with this Contract, the transactions contemplated hereby or the documents executed pursuant hereto. The terms of this Section 23 shall survive the Closing and any termination of this Contract for any reason. 24. Miscellaneous. (a) All questions with respect to the construction or interpretation of this Contract shall be determined in accordance with the laws of the State of Illinois, without regard to conflict of law rules. Time is of the essence of this Contract. (b) If any date upon which action is required under this Contract shall be a Saturday, Sunday or legal holiday, the date for such action shall be extended to the first day after such date which is not a Saturday, Sunday or legal holiday. 377 of 516 6786978_2 10 [NO FURTHER TEXT ON THIS PAGE] [SIGNATURE PAGE FOLLOWS IMMEDIATELY] 378 of 516 6786978_2 11 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed as of the day and year first above written. Date:__________________ BUYER: City of Evanston, an Illinois municipal corporation By: City of Evanston Name: Wally Bobkiewicz Title: City Manager Date:__________________ SELLER: Monty Titling Trust I, a Delaware statutory trust By: Istrouma Trustee, LLC, as Administrative Trustee By: Name: Title: 379 of 516 6786978_2 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY LOT 14 (EXCEPT THE NORTH 60 FEET THEREOF AND EXCEPT THE EAST 2 FEET OF THE SOUTH 100 FEET THEREOF) AND LOT 15 (EXCEPT THE NORTH 80 FEET) IN BLOCK 3 IN MERRIL LADD’S SECOND ADDITION TO EVANSTON, SAID ADDITION BEING A SUBDIVISION OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N 10-13-220-028-0000 Commonly known: 1823 Church Street, Evanston, IL 60202 380 of 516 6786978_2 EXHIBIT B PERSONAL PROPERTY All personal property, if any, located on the Realty (other than any personal property owned by a tenant, as applicable) 381 of 516 6786978_2 382 of 516 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, December 8, 2014 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 24, 2014 III. ITEMS FOR CONSIDERATION (P1) Resolution 93-R-14 Designating the Portion of Garrett Place, East of Sheridan Road to the Cul De Sac, with the Honorary Street Name Sign, “Shakespeare Garden Founder’s Way” The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 93-R-14. For Action (P2) Resolution 90-R-14 Authorizing a Memorandum of Understanding with the Regional Transportation Authority (RTA) for a Transit-Oriented Development (TOD) Parking Regulations Update City staff recommends that the City Council adopt Resolution 90-R-14 authorizing the City Manager to negotiate and execute a memorandum of understanding with the RTA (175 W. Jackson Blvd., Suite 1650, Chicago IL) to allow the RTA to provide staff and/or consultant services to examine the parking regulations in Metra and CTA transit-served areas. There will be no cost incurred by the City for these services. For Action IV. ITEM FOR DISCUSSION (PD1) Presentation on the Implementation of the West Evanston Plan In May 2007, City Council adopted the West Evanston Master Plan, which covered an area of primarily vacant or underutilized industrial properties, the former Mayfair railroad right-of-way and embankment, and the adjacent Church/Dodge commercial district. Staff will provide a presentation on the steps taken, which include revising the zoning ordinance, making streetscape improvements, and encouraging new businesses and housing development For Discussion 383 of 516 Planning & Development Committee Meeting Agenda Page 2 of 2 December 8, 2014 V. COMMUNICATIONS VI. ADJOURNMENT 384 of 516 Planning & Development Committee Meeting Minutes of November 24, 2014 – 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam D. Wilson, M. Wynne STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman, L. Pearson, C. Plante PRESIDING OFFICIAL: Ald. Fiske I. DECLARATION OF QUORUM A quorum being present, Chair Fiske called the meeting to order at 7:26 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 27, 2014 Ald. Wynne moved to approve the minutes of the October 27, 2014 meeting, seconded by Ald. Tendam. The Committee voted unanimously 7-0 to approve the October 27, 2014 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 145-O-14, Granting a Special Use for a Single Family Detached Dwelling at 1513 Greenleaf Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 145-O-14 granting a special use permit for a single family detached dwelling in the B1 Business District at 1513 Greenleaf Street. The requested special use permit will allow for the rehabilitation of a blighted property in an existing neighborhood business district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. For Introduction Ald. Wilson moved to recommend introduction and suspension of the rules for Ordinance 145-O-14, seconded by Ald. Wynne. The Committee voted unanimously 7-0 to recommend Ordinance 145-O-14 for introduction and action. (P2) Ordinance 146-O-14, Granting a Special Use for Commercial Indoor Recreation, Barre Code, at 604 Davis Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 146-O-14 granting a special use permit for Commercial Indoor Recreation, Barre Code, at 604 Davis Street. The requested special use permit will allow a new business within the city that will utilize a currently vacant space in an existing downtown retail district. The applicant has complied with all zoning DRAFT – NOT APPROVED 385 of 516 Planning & Development Committee Meeting Minutes of November 24, 2014 Page 2 of 5 requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. For Introduction Ald. Rainey moved to recommend introduction of Ordinance 146-O-14, seconded by Ald. Wilson. Ald. Wynne said she had a letter from a neighboring business owner regarding another business’s garbage dumpster being placed on his property. Andy Spatz of 1216 Main, Evanston, said he has asked Groot several times to replace the dumpsters where they belong. At Ald. Wilson’s inquiry, Mr. Spatz said he has effectively soundproofed the room where music will be played. The Committee voted unanimously 7-0 to introduce Ordinance 146-O-14. (P3) Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant, Domino’s Pizza, at 911 Foster Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 147-O-14 granting a special use permit for a Type 2 Restaurant, Domino’s Pizza, in the B1 Business District. The applicant has complied with all zoning requirements, and meets all of the standards for a special use for this district. Suspension of the Rules is requested to permit introduction and action by City Council on November 24, 2014. For Introduction and Action Ald. Grover moved to recommend introduction and action of Ordinance 147-O- 14, seconded by Ald. Holmes. Chair Fiske said she has received several calls from neighbors concerned about noise after midnight from the many deliveries being made downtown and on campus, so she is not voting in favor of the special use. She said it is a concentrated residential neighborhood and delivery people do not turn their radios down. She asked that the owner educate the drivers and ask them to be considerate of the neighbors. Reece Arroyave, owner of 20 Domino’s Pizza stores, said he runs criminal background checks and intense training and the vehicles are inspected. He said he: • Has won awards for running great businesses and he is committed to excellence • Has been working with the City to identify a location that could benefit from a Domino’s • Has worked very hard on Domino’s image and training • Will not deliver after midnight during the week; it will be carry-out only after a certain time • Drivers will park in the rear lot, not on Foster • They will also have bike deliveries 386 of 516 Planning & Development Committee Meeting Minutes of November 24, 2014 Page 3 of 5 • Will have a theater concept where people can watch the pizza being made • Will have electronic menu boards • Is investing $500,000 in the location • Invited the neighbors to check out the restaurant Regarding noise, he noted that the trains run until 2:00 a.m. on weekdays and that the maid service next door has 8-10 cars in and out at all times. Ald. Holmes said she attended the Zoning meeting and one resident spoke about noise, at which time a solution was worked out Ald. Holmes recommended suspending the rules so they can get started on revitalizing the area, adding that the theater concept will be interesting and a benefit to the neighborhood. At Chair Fiske’s comment that it is important that the neighbors have a chance to speak, Mr. Arroyave replied that he will have a pizza party for the neighbors. The Committee voted unanimously 7-0 for introduction of Ordinance 147-O-14. The Committee voted 6-0 with Chair Fiske opposed, to introduce 147-O-14 for action. (P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to Central Street Overlay District (oCSC) The Plan Commission and staff recommend City Council adoption of Ordinance 114- O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District (oCSC). For Introduction Ald. Grover moved to introduce Ordinance 144-O-14, seconded by Ald. Rainey. John Walsh, President of the Central Street Neighbors Association (CSNA), said it is important for the current committee to be aware of the original Central Street Master Plan that was adopted unanimously in 2007. The proposed amendment asks to eliminate most prohibitions that benefit property owners butting up to or adjacent to planned developments. CSNA urges the committee to maintain: • Site development allowances for all setbacks • Transitional height planes • Set backs • Side yards CSNA strives to: • To prevent canyonization • To maintain the integrity of the neighborhood and property values from the hospital to Crawford 387 of 516 Planning & Development Committee Meeting Minutes of November 24, 2014 Page 4 of 5 • To reduce development intensity on Central St. • To prevent the dislocation of certain buildings, such as 1620 Central St. Ald. Grover said the text amendments are the result of a five step process and conversation with the Central St. Business Association. She said the new staff understand the Central St. Overlay and that the Master Plan got it 95% right in 2007; they are tinkering with 5%. Ald. Grover explained that prohibiting all site plan allowances, particularly at 1620 Central St., makes it difficult to find a way for developers and architects to bring benefit to the neighborhood. She encouraged the Committee to support the text amendments. Ald. Tendam agreed that the current prohibitions inhibit the development of the project at 1620 Central St. The Committee voted unanimously 7-0 to recommend introduction of Ordinance 144-O-14. (P5) Ordinance 120-O-14, Granting a Special Use for a Daycare Center-Child at 1909-1911 Howard Street The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 120-O-14 granting a special use permit for a Daycare Center-Child in the C1 Commercial District at 1909-1911 Howard Street. In response to a request at the October 13, 2014 P&D meeting, the applicant has now provided a Letter of Intent outlining the proposed tenant lease that commenced September 1, 2014. For Introduction Ald. Holmes moved to recommend introduction of Ordinance 120-O-14, seconded by Ald. Rainey. Ald. Rainey encouraged everyone to embrace the special use for the site, which has been vacant a long time. She said the Vet Center has stabilized the corner and the daycare center is a perfect addition. The timing of the two centers allows there to be enough parking. The Committee voted unanimously 7-0 to recommend Ordinance 120-O-14 for introduction. Ald. Rainey moved to suspend the rules and recommend Ordinance 120-O-14 for action, seconded by Ald. Grover. The Committee voted unanimously 7-0 to suspend the rules and recommend 120-O-14 for action. IV. ITEMS FOR DISCUSSION (PD1) Presentation on the Implementation of the West Evanston Plan In May 2007, City Council adopted the West Evanston Master Plan, which covered an area of primarily vacant or underutilized industrial properties, the former Mayfair 388 of 516 Planning & Development Committee Meeting Minutes of November 24, 2014 Page 5 of 5 railroad right-of-way and embankment, and the adjacent Church/Dodge commercial district. Staff will provide a presentation on the steps taken, which include revising the zoning ordinance, making streetscape improvements, and encouraging new businesses and housing development For Discussion Evanston resident, Betty Ester, asked whether there will be a public meeting at which this item will be discussed. The discussion item has been tabled until December 8, 2014 P&D meeting. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:57 p.m. Respectfully submitted, Bobbie Newman 389 of 516 For City Council meeting of December 8, 2014 Item P1 Resolution 93-R-14: Honorary Street Sign Shakespeare Garden Founder’s Way For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Citizens’ Advisory Committee on Public Place Names Joe McRae, Director of Parks, Recreation and Community Services Subject: Resolution 93-R-14 Designating the Portion of Garrett Place, East of Sheridan Road to the Cul De Sac, with the Honorary Street Name Sign, “Shakespeare Garden Founder’s Way” Date: December 18, 2014 Recommended Action: The Citizens’ Advisory Committee on Public Place Names recommends approval of Resolution 93-R-14. Funding Source: Funds for the honorary street name sign program comes from the Public Works Operation materials account #2670.65115 which has a budgeted amount of $40,000. Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create each honorary street name sign is $200. Summary: The Honorary Street Name Sign program was established in 1996 to allow citizens the opportunity to honor individuals or groups that have made significant contributions to the City. The program is administered by the Citizens’ Advisory Committee on Public Place Names through the Department of Parks, Recreation and Community Services. The request for an honorary designation has to originate with an Alderman and each Alderman may have one honorary designation approved each year. Honorary street name signs are displayed for a period of 10 years and the portion of a street so designated is one block long. At their November 19, 2014 meeting, the Citizens’ Advisory Committee on Public Place Names reviewed the honorary street name sign application submitted by Patricia Barr and supported by Alderman Jane Grover. It was a unanimous decision by the Committee to recommend approval of designating an honorary street name sign honoring the Garden Club of Evanston who founded the Shakespeare Garden. Memorandum 390 of 516 ------------------------------------------------------------------------------------- Attachments: Resolution 93-R-14 Honorary Street Name Sign Application for Shakespeare Garden Founder’s Way Page 2 of 2 391 of 516 11/24/2014 93-R-14 A RESOLUTION Designating that Portion of Garrett Place East of Sheridan to the Cul De Sac with the Honorary Street Name Sign, “Shakespeare Garden Founder’s Way” WHEREAS, the Garden Club of Evanston organized the Shakespeare Garden in 1915 to preserve the cultivation of flowers and their natural beauty that Shakespeare had immortalized through his writing; and WHEREAS, various founding members of the Garden Club of Evanston have proactively undertaken other civic and philanthropic endeavors to the City of Evanston, including designing and establishing numerous gardens throughout the City; and WHEREAS, in 1988, the Shakespeare Garden was listed in the National Register of Historic Places; and WHEREAS, 2015 is the centennial year of both the Garden and the Garden Club of Evanston; and WHEREAS, Garrett Place is the access road to the Shakespeare Garden; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: On behalf of the entire citizenry of the City of Evanston, the City Council hereby expresses appreciation for the Shakespeare Garden and its 392 of 516 93-R-14 ~2~ founders by designating that portion of Garret Place east of Sheridan Road to the Cul De Sac as “Shakespeare Garden Founder’s Way.” SECTION 3: This Resolution 93-R-14 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 393 of 516 394 of 516 395 of 516 396 of 516 397 of 516 398 of 516 For City Council meeting of December 8, 2014 Item P2 Resolution 90-R-14: MOU with RTA for Transit Oriented Parking Update For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Subject: Resolution 90-R-14 Authorizing a Memorandum of Understanding with the Regional Transportation Authority (RTA) for a Transit-Oriented Development (TOD) Parking Regulations Update Date: November 25, 2014 Recommended Action: City staff recommends that the City Council adopt Resolution 90-R-14 authorizing the City Manager to negotiate and execute a memorandum of understanding with the RTA (175 W. Jackson Blvd., Suite 1650, Chicago IL) to allow the RTA to provide staff and/or consultant services to examine the parking regulations in Metra and CTA transit-served areas. There will be no cost incurred by the City for these services. Summary: In September 2014, the City was awarded a Community Planning grant from the RTA to evaluate parking requirements for private development around Metra and CTA stations. The scope of work would include an examination of the current parking requirements and a recommendation on if those regulations are adequate. The scope would also include outreach assistance and suggestions to encourage transit use, bicycling, and walking in these areas. The memorandum of understanding (MOU) outlines the expectations of both parties for the project. While the MOU has a termination date of December 31, 2016, the project is expected to be completed during 2015. The MOU includes no financial commitment by the City other than existing staff time to assist with the project. The grant was awarded in part to assist in the implementation of the recently-completed Main Street TOD Study, which was a project primarily funded through an earlier RTA grant. Attachments: Resolution 90-R-14 Memorandum of Understanding. Memorandum 399 of 516 11/10/2014 90-R-14 A RESOLUTION Authorizing the City Manager to Negotiate a Memorandum of Understanding with the Regional Transportation Authority to Implement a Consultant Assistance Program for a Transit Oriented Development Parking Regulations Update WHEREAS, the City of Evanston (“City”) seeks assistance in determining what changes to the City Zoning Ordinance should be considered to better reflect the actual supply and demand for parking in Transit Oriented Development (“TOD”) areas and encourage increased transit use by residents and businesses in these areas; and WHEREAS, the Regional Transportation Authority (“RTA”) has awarded the City a Community Planning grant to be used for consultation assistance in evaluating the current City of Evanston parking requirements; and WHEREAS, the City would like to enter into a working relationship with the RTA in furtherance of obtaining consultation assistance in accordance with the aforementioned RTA grant to the City; and WHEREAS, the RTA will contract with a consulting firm to provide the City with consultant assistance, along with procurement and management of the selected consulting firm; and WHEREAS, the City Council of the City of Evanston has determined that the best interests of the City of Evanston would be served by authorizing the City Manager to negotiate a Memorandum of Understanding with the RTA for the aforementioned purpose, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: 400 of 516 90-R-14 - 2 - SECTION 1: The City Manager and designated staff are hereby authorized to negotiate and execute a Memorandum of Understanding, attached hereto as Exhibit A and incorporated herein by reference, with the Regional Transportation Authority to outline the program consultant assistance opportunity. SECTION 2: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 401 of 516 90-R-14 - 3 - EXHIBIT A Memorandum of Understanding 402 of 516 Page 1 of 2 MEMORANDUM OF UNDERSTANDING Purpose The purpose of this Memorandum of Understanding (“MOU”) is to establish a working relationship between the Regional Transportation Authority (“RTA”) and the City of Evanston for a TOD Parking Regulations Update. Areas of Understanding 1. RTA / City of Evanston Relationship  Scope of work for project will be jointly determined by RTA and the City of Evanston.  All work performed by RTA staff must be related to the scope of work.  RTA will determine which of the relevant RTA staff will be assigned to work on the project (based on availability, skills, familiarity with the City of Evanston). 2. Consultant Assistance  RTA will contract with a consulting firm to assist RTA staff with work on the project  RTA will be responsible for consultant procurement [and selection]  RTA will be responsible for management of the consulting firm, administration of the contract, and all eligible costs incurred by the consultant 3. Access to Resources  RTA staff will have full access to RTA data and other resources, including specialized staff based at RTA (for advanced mapping, data, outreach, communications, or topic-specific expertise).  The City of Evanston will provide RTA with access to relevant staff that will need to be involved in the project, and will ensure that they allocate appropriate time.  The City of Evanston will provide RTA with access to all relevant internal data, reports, and other information.  The City of Evanston leadership (key staff, board members, other elected officials, other decision-makers) will commit to participate in the project and allocate sufficient time at meetings (committee meetings, Board meetings, etc.) to ensure and complete a successful project. 4. Demonstration of Local Support  The City of Evanston will be responsible for working with RTA to identify a project steering committee, if necessary.  The City of Evanston agrees to participate in public outreach and engagement efforts; including assisting in dissemination of project and meeting information, attending and assisting at public meetings, and providing key stakeholder contact information. 403 of 516 Page 2 of 2  The City of Evanston agrees to complete the scope of work for the project and, if applicable, adopt the completed plan. 5. Project Management  Project scope of work will be jointly determined by RTA and the City of Evanston prior to beginning work.  A full project scope of work is attached hereto as Exhibit A. Changes to project scope or timelines must be jointly agreed to by RTA and the City of Evanston; major changes in scope may result in discontinuation of project. Term of MOU This MOU shall be effective on the last date of execution below, and shall terminate on December 31, 2016. The undersigned parties agree to the terms listed above. RTA Representative: Mark E. Pitstick, Ph.D. Date Acting Department Head, Planning & Market Development Local Government Representative: NAME AND TITLE Date 404 of 516 EXHIBIT A City of Evanston Study Area: All Rail Stations Within the City (3 Metra, 8 CTA) Adopted TOD Plan: Evanston Main Street TOD Plan The City of Evanston seeks assistance in determining what changes to the Zoning Ordinance should be considered to better reflect actual supply and demand for parking in TOD areas and encourage increased transit use by residents and businesses in these areas. The City’s Zoning Ordinance does not currently distinguish between transit areas and areas with less convenient transit access when establishing off-street parking requirements for private developments. With some exceptions for the downtown area, the parking requirement is the same whether a building is within a block from a transit station or across town from a station. The examination should also consider other public transit benefits offered to offset the possible reduced parking requirements as well as ways to include bike parking in transit areas. Striking the balance by requiring the right amount of parking to meet demand and encourage increased transit use should contribute to meeting the climate goals of the City of Evanston’s Livability Plan and the economic, environmental, and social goals that give Evanston its 4-Star Community Rating. This evaluation should also contribute to the GOTO 2040 goals of Livable Communities and Regional Mobility. The selected consultant will also be asked to include an educational component to the Scope of Work in order to help the City educate the public on the benefits of reduced parking. This may include the preparation of educational materials and additional meetings. 405 of 516 For City Council meeting of December 8, 2014 Item P3 Ordinance 146-O-14: Special Use for Commercial Indoor Recreation Facility, Barre Code, at 604 Davis Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Ellen Cholewa, Community Development Intern Subject: Ordinance 146-O-14, Granting a Special Use for Commercial Indoor Recreation, Barre Code, at 604 Davis Street Date: November 13, 2014 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 146- O-14 granting a special use permit for Commercial Indoor Recreation, Barre Code, at 604 Davis Street. The requested special use permit will allow a new business within the City that will utilize a currently vacant space in an existing downtown retail district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. This ordinance was introduced at the November 24, 2014 City Council meeting. Summary 604 Davis Street is located on the south side of Davis Street, just west of Chicago Avenue in the D2 Downtown Retail Core District. The surrounding area features similar commercial uses in all directions. The building is in good condition, and features a ground floor commercial space with a second story above. Barre Code will operate women’s fitness classes with amplified “motivational” dance music in a 1,500 square foot space from 6 a.m. to 6 p.m. Three to four classes of approximately 14 people will occur Monday through Saturday. The front 30% of the space will feature retail merchandise associated with the fitness center. Four on-site parking spaces are available at the rear of the property via the alley, dedicated for employees of Barre Code. The applicant is also the property owner, and plans to extensively sound proof the space to ensure the residential units above and neighboring commercial spaces are not disrupted by noise. Sound proofing will be Memorandum 406 of 516 done by creating a shell within the space that is offset from the structural walls and ceiling. Damping compound will then be inserted between the structural walls/ceiling and the shell. The expected cost of the sound proofing totals $25,000. There are no operable windows in the space, so noise should not travel outside of the building. No exterior changes to the building are proposed other than signage. City staff has received one letter of concern from a neighboring property owner, though the reason for the letter is due to the location the waste management company places the dumpster in the alley following garbage pickup. Neighborhood Benefit This use should not cause a negative cumulative effect on the surrounding neighborhood. The neighborhood will benefit from having a small business that will utilize a vacant storefront and promote pedestrian activity in the downtown. The special use would also allow a new business to provide fitness and training classes, bettering the quality of life for patrons of the establishment. Comprehensive Plan The Evanston Comprehensive General Plan encourages the redevelopment and adaptive reuse of vacant buildings that can add sales tax revenue for the City and services for neighboring residents. The Comprehensive General Plan specifically includes: Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. Barre Code will utilize a vacant storefront and will diversify the services and opportunities offered in Evanston while enhancing the surrounding neighborhood. Legislative History November 4, 2014: The ZBA recommended unanimous approval of the special use permit with the following conditions: 1. Hours of operation between 6 a.m. and 10 p.m. 2. Employees cannot park on the street. 3. The project must be in substantial compliance of the documents and testimony on record. Attachments Proposed Ordinance 146-O-14 November 4, 2014 ZBA Draft Meeting Minutes ZBA Findings Letter of Concern ZBA Packet – November 4, 2014 407 of 516 11/7/2014 146-O-14 AN ORDINANCE Granting a Special Use Permit for a Commercial Indoor Recreational Facility Located at 604 Davis Street in the D2 Downtown Retail Core District (“The Barre Code”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 4, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0138, an application filed by Andrew J. Spatz, owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 604 Davis Street (the “Subject Property”) and located in the D2 Downtown Retail Core District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational Facility, “The Barre Code,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Commercial Indoor Recreational Facility met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of November 24, 2014, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 14ZMJV-0138; and 408 of 516 146-O-14 ~2~ WHEREAS, at its meetings of November 24, 2014 and December 8, 2014, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Commercial Indoor Recreational Facility on the Subject Property as applied for in case no. 14ZMJV-0138. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Commercial Indoor Recreational Facility authorized by this ordinance only between the hours of 6:00 a.m. and 10:00 p.m. on any given day. C. Employee Parking: Employees shall not park on the street during hours of operation. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 409 of 516 146-O-14 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 410 of 516 146-O-14 ~4~ EXHIBIT A LEGAL DESCRIPTION LOTS 3 AND 4 IN COSGROVE’S SUBDIVISION OF LOTS 1 AND 2 IN BLOCK 27 IN THE VILLAGE (NOW CITY) OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-18-312-008-0000 COMMONLY KNOWN AS: 604 Davis Street, Evanston, Illinois. 411 of 516 Page 1 of 6 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 4, 2014 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Andrew Gallimore Members Absent: Beth McLennan, Scott Gingold, Myrna Arevalo Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:02pm. Approval of Minutes The minutes from the October 21, 2014 Zoning Board of Appeals meeting were motioned for approval. Ms. Cullen made the motion and it was seconded by Ms. Berns. The motion was approved 3-0, 1 member abstained. New Business 1513 Greenleaf Street ZBA 14ZMJV-0136 Larry Rosenbaum, contract purchaser, applies for a special use permit for a Single Family Detached Dwelling at 1513 Greenleaf Street. 1513 Greenleaf Street is located in the B1 Business District, which requires a special use permit for a Single Family Detached Dwelling (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. . Ms. Klotz read the case into the record. She went on to clarify that they chose to pursue a special use permit as opposed to the option of rezoning for this case. Bernard Citron, attorney, Larry Rosenbaum, applicant, and Vladimir Rudutny, architect explained the proposal: • Prefer to pursue special use instead of rezoning to keep the underlying B1 Business District intact and avoid spot zoning • Owner needs a 1-story residence for medical reasons • Building hasn’t held a business in over 5 years • Many 1 & 2-Family residences are on this block within the B1 Business District • Building footprint will be maintained, while 2-car detached garage, driveway, and deck will be added • New, interior courtyard will be located at front of building to increase light and air to the residence while maintaining the zero front setback • Front façade will maintain the 3 bays, but with metal screens • Exact screening hasn’t been chosen, but it will be re-reviewed by SPAARC in building permit process. Ms. Berns asked if a large storage area will be located in the garage, which Mr. Citron confirmed and explained that the residence does not feature much storage space and does not have a basement. The garage will not have plumbing or heating that could be used as a residence or anything other than storage. 412 of 516 Page 2 of 6 Zoning Board of Appeals Chair Rodgers asked how drainage will be addressed. Mr. Citron responded that the shed is being decreased to a size of 300 ft2, but they are adding 300 ft2 of deck and 450 ft2 for the garage. Ms. Berns asked if there were any requirement for building lot coverage or impervious surface coverage. Ms. Klotz answered that B1 Business District does not have a building lot coverage or impervious surface coverage, but on-site storm water detention has been done. This project does not utilize the maximum 1.0 FAR allowed. Ms. Klotz went on to say that staff prefers to maintain the underlying zoning to keep the business district intact so as to retain the possibility of reversion to business use in the future. The ZBA entered into deliberations. Ms. Berns stated that she would prefer if setbacks of things, like decks, were treated as if they were residential. Overall, she thinks this is a great project. She did note concerns about the front screening appearing jail-like. Chair Rodgers stated that he liked the proposal to remove concrete at the front of the building. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Berns motioned to recommend approval of the proposal with the following conditions: • Parkway must be returned to grass. • Engineering is to approve drainage. • The project must be in substantial compliance of the documents and testimony on record. The motion was seconded by Ms. Cullen and approved 4-0. 156 Asbury Avenue ZBA 14ZMJV-0137 Ranee Viravakin, co-property owner, appeals the Zoning Administrator’s decision to deny zoning relief (case number 14ZMNV-0114) from Section 6-4-6-7-F-3 of the Zoning Ordinance that states the maximum fence height in a required front yard and street side yard is 4’. The applicant applied for zoning relief to construct a 6’ solid wood fence in the required front yard and street side yard. The applicant was granted relief from Section 6-4-6-7-F-2-a-1 to permit a fence in the front yard (Asbury Avenue) and Section 6-4-6-7-F-2-b-1 to permit a fence in a street side yard (Brummel Street). The applicant was denied relief from Section 6-4-6-7-F-2-a-2 to permit a fence exceeding 70% opacity in the front yard, Section 6-4-6-7-F-2-b-2 to permit a fence exceeding 70% opacity in the street side yard, and Section 6-4-6-7-F-3 to permit a fence height exceeding 4’ in the front or street side yard. The fence variance was partially granted to allow a 4’ metal fence in the front and street side yard not exceeding 70% opacity. The applicant now requests a 6’ metal wrought-iron style fence not exceeding 70% opacity in the front and street side yard. The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. 413 of 516 Page 3 of 6 Zoning Board of Appeals Ranee Viravakin, co- property owner, and Dan Sullivan, co-property owner, explained the proposal: • Wanted 6’ metal fence to catch flying garbage from Evanston and Chicago • Has previously been cited by the City for garbage in the yard • Garbage clean-up needs to occur 2-3 times per week Ms. Klotz clarified that the only appeal request is the height of the fence. Chair Rodgers asked if any of the businesses nearby were being held to the Litter Collection Plan, to which Ms. Klotz said she was not aware of any. Chair Rodgers stated that garbage will still have to be picked up along the fence. At any fence height, garbage will still blow over it. The ZBA entered into deliberations. Chair Rodgers stated that he would prefer a 4’ fence with fewer gaps to promote more opacity. Ms. Berns said that a 6’ height is a detriment. She would prefer the fence to be a foot off the property line, so that it is not at the sidewalk, to which Ms. Cullen agreed. Chair Rodgers noted that the proposed fence is at 70% opacity. Ms. Berns stated that 50% is a better opacity to collect garbage. Chair Rodgers stated that there seemed to be a general consensus for a 4’ fence with 50% opacity. The Standards were addressed for a 4’ wrought iron fence with 50% opacity: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Mr. Gallimore motioned to recommend approval of the proposal with the following conditions: • Fence is 4’h of wrought-iron style with 50% opacity. The motion was seconded by Ms. Berns and approved 4-0. 604 Davis Street ZBA 14ZMJV-0138 Andrew J. Spatz, property owner, applies for a special use permit for a Commercial Indoor Recreation facility, The Barre Code, at 604 Davis Street. 604 Davis Street is located in the D2 Downtown Retail Core District, which requires a special use permit for a Commercial Indoor Recreation facility to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Andrew J. Spatz, property owner, explained the proposal: • Front 31% of space designated for retail • Back 69% of space designated for dancing • 14 person, dance-exercise studio • As property owner, very concerned about noise traveling to neighboring spaces • Did extensive sound testing, and plan to add a sound insulated room within the space 414 of 516 Page 4 of 6 Zoning Board of Appeals • No food or beverages sold on site • No operable windows. Door is weather stripped • Intend to use best acoustic material possible • Hours of operation: Monday-Saturday 6 a.m.- 6 p.m., and closed on Sundays • 2 employees, 3-4 classes per day • 2 parking spaces dedicated to this use on site (7 spaces total) Chair Rodgers acknowledged the letter submitted regarding dumpster location, but noted it is not pertinent to the special use. The ZBA entered into deliberations. Ms. Berns stated that she was nervous about loud uses, but is fine with the architectural plans and soundproofing. Chair Rodgers noted that proactive measures have been taken to lessen noise and not create a nuisance for neighbors. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Cullen motioned to recommend approval of the proposal with the following conditions: • Hours of operation between 6 a.m. and 10 p.m. • Employees cannot park on the street. • The project must be in substantial compliance of the documents and testimony on record. The motion was seconded by Mr. Gallimore and approved 4-0. 911 Foster Street ZBA 14ZMJV-0139 Marr Chicago Pizza Inc., lessee, applies for a special use permit for a Type 2 Restaurant, Domino’s Pizza, at 911 Foster Street. 911 Foster Street is located in the B1 Business District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6- 9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Matthew Zia and Ray Sariajay, Domino’s representatives, explained the proposal: • Propose to open a Domino’s Pizza • Hood vent will be installed through the roof • Predominantly carryout service, but will provide some indoor seating with new concept of “Pizza Theater”, where you can watch pizza being made • Approximately 20 seats or less • Hours of Operation: Sunday-Thursday 10 a.m. to 1 a.m., and Friday-Saturday 10 a.m. to 2 a.m. • Understand that the City prefers that they close at midnight Sunday-Thursday, and at 1 a.m. Friday-Saturday 415 of 516 Page 5 of 6 Zoning Board of Appeals • Deliveries to occur by bicycle as well Ms. Berns inquired why they would not locate in a downtown area if they wanted to stay open later, to which Mr. Zia responded that they wanted to serve customers within a neighborhood area and they need parking for delivery drivers. He went on to say that 3-5 employees will be working per shift and 3 parking spaces will be dedicated to Domino’s. Ms. Berns asked if a good neighbor plan was in place for those that share the alleyway, which Mr. Zia confirmed and explained that drivers have had extensive training and adhere to safety practices. He went on to say that deliveries will occur twice a week and take approximately 15- 20 minutes. Deliveries will probably occur somewhere between 2 a.m. and 6 a.m. via semi truck. The truck will not be able to turn into the alley or clear the CTA. They don’t want deliveries to disturb neighbors on the alley overnight, so they would prefer for deliveries to occur on Foster Street. Ms. Berns asked when the nearby daycare opens, to which Ms. Cullen answered, 7 a.m. along with the dance studio. Mr. Zia explained that pizza deliveries will be slow until about 4 p.m. due to the university being a large source of business. Otherwise, they anticipate 1 delivery out every ten minutes or so. Ms. Berns asked if delivery drivers could use the parking lot across the street, to which Mr. Zia said yes, especially during the rush. He went on to say that he would also comply with the Litter Collection Plan. Chair Rodgers clarified that there would be no alcohol service at this establishment. Mr. Zia noted that windows will not be blacked out. Bob Tootelian, 2001 Maple Avenue, stated that he would like to see more business on Foster Street, but is concerned about noise from overnight deliveries. He also felt that parking right in front of the business location should not be allowed for delivery drivers to run in. He is not objecting to or supporting this case. Alderman Holmes stated that people are concerned about parking. If deliveries park in front of the business, they will get tickets. She supports overnight deliveries, but is also concerned about noise in the area in general. Mr. Zia stated that the revitalization of this area is one of his aims and asked that deliveries could possibly be made up to 2 a.m. Ms. Berns clarified that she meant delivery drivers in the lot across from the street, not in the street. Mr. Zia noted that the delivery time could be adjusted and they could turn off the truck compressor during deliveries. The ZBA entered into deliberations. Chair Rodgers stated that the bike delivery is great and this area is in need of revitalization. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 416 of 516 Page 6 of 6 Zoning Board of Appeals 6. Yes 7. Yes 8. Yes 9. Yes Ms. Cullen motioned to recommend approval of the proposal with the following conditions: • Litter Collection and Garbage Plan • Hours of Operation between 10 a.m. and midnight, Sunday-Thursday and 10 a.m. to 1 a.m., Friday-Saturday. Deliveries can occur up to 2 a.m. Friday-Saturday. • Commissary deliveries occur from 4 a.m. to 6 a.m. on Foster Street and compressor and engine must be turned off. • Employees may not park on the street. • Applicant coordinates with Northwestern University to use parking lot across the street after 4 p.m. if possible. • The project must be in substantial compliance of the documents and testimony on record. The motion was seconded by Ms. Cullen and approved 4-0. Ms. Klotz passed out a draft of ZBA rules consisting mostly of grammatical changes, but some policy changes as well. These will be discussed at the next meeting. The meeting adjourned at 9:35 p.m. 417 of 516 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 4, 2014, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-11-3-4 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 Case Number: 14ZMJV-0138 Address or Location: 604 Davis Street Applicant: Andrew Spatz Proposed Special Use: Commercial Indoor Recreation Facility, The Barre Code 418 of 516 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1. Hours of operation between 6 a.m. and 10 p.m. 2. Employees cannot park on the street. 3. The project must be in substantial compliance of the documents and testimony on record. _____ denial of the proposed special use. __________________________________________ Date: _____________ Matt Rodgers Zoning Board of Appeals Chair Attending: Vote: Aye No ___X___ Mary Beth Berns __X__ ____ _______ Clara Wineberg _ __ ____ _______ Scott Gingold _____ ____ _______ Beth McLennan _____ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Andrew Gallimore __X__ ____ 419 of 516 420 of 516 421 of 516 422 of 516 423 of 516 424 of 516 425 of 516 For City Council meeting of December 8, 2014 Item P4 Ordinance 144-O-14: Central Street Overlay District Zoning Amendment For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 144-O-14 Zoning Ordinance Text Amendment Modifications to Central Street Overlay District (oCSC) 14PLND-0102 Date: November 13, 2014 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 114-O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District (oCSC). This ordinance was introduced at the November 24, 2014 City Council meeting. Summary Staff proposes modifications to parts of Central Street Overlay District (oCSC) to better reflect the 2007 Central Street Master Plan. The intent of the oCSC regulations was to implement the recommendations of the Master Plan which centered on preserving the character and scale of the Central Street Corridor. While a vast majority of the oCSC regulations are an excellent tool to attract desirable uses and achieve quality developments, some portions of the Code are very detailed and do not allow for adequate diversity of both uses and buildings that made the corridor a successful and vibrant pedestrian environment that it is today. Most of the proposed modifications to the Central Street Overlay District regulations are minor to correct small omissions and clarify the intent of the regulation to avoid unintended misinterpretation. All proposed changes will make the Central Street Overlay district regulations more consistent with the goals and objectives identified in the Central Street Master Plan. The following are the most significant changes proposed: • Add Specialty Food Store as an Additional Permitted Use because it is listed as a Ground Floor Active Use. • Increase the number of allowable Active Ground Floor Uses. • Clarify the required step back for the 2nd floor is 10% of the lot depth or five feet, whichever is greater, from the “required pedestrian area.” Memorandum 426 of 516 • Allow site development allowances to be considered by the Plan Commission and the City Council for Planned Developments except for overall increase in height, FAR and density (number of units allowed). • Clarify that the pedestrian area requirement replaces the front yard setback requirement within commercial areas to create a consistent “shopping wall.” • Clarify and define bicycle parking requirements. City staff met with representatives of the Central Street Neighbors Association and Central Street Business Association on August 26 and November 3, 2014 to discuss the proposal. The initial proposal focused on eliminating a section of the District regulations (oCSC) that prohibits site development allowances for Planned Developments. Following that meeting, staff modified the proposal to exclude overall increases in floor area ratio (FAR), height, and density (the number of dwelling units) from potential site development allowances that can be considered by the Plan Commission and the City Council during the Planned Development review process. The proposed Text Amendment meets the standards for approval of amendments per Section 6-3-4-5 of the City Code. The proposal is consistent with the Comprehensive General Plan’s principles to encourage new development that improves the economy and attractiveness of the City while simultaneously working to maintain a high quality of life within the community. The proposal will improve the zoning regulations that apply to the District to better align them with the goals and objectives of the Central Street Master Plan. This will assure new uses and developments preserve the existing character and scale of developments along Central Street and sustain and enhance the corridor as a location for diverse, unique, small scale pedestrian oriented retail shops, services and restaurants. Legislative History November 12, 2014 – The Plan Commission unanimously recommended approval of the proposed text amendment to modify portions of Section 6-15-14 Central Street Overlay District (oCSC). October 15, 2014 - The Zoning Committee of the Plan Commission unanimously recommended approval of a portion of the proposed amendment regarding additional Active Ground Floor Uses. September 10, 2014 – Per Staff’s recommendation, the Plan Commission continued the case to November 12, 2014 hearing to allow staff to meet with the neighborhood stakeholders (Central Street Business Association and Central Street Neighbors Association) for a second time and discuss the proposed amendment. August 13, 2014 – Per Staff’s recommendation, the Plan Commission continued the case to September 10, 2014 hearing to allow staff time to meet with the area stakeholders to discuss the proposed amendment. Attachments Proposed Ordinance 144-O-14 Plan Commission Minutes 11/12/2014 (Draft) Materials submitted by residents for Plan Commission Meeting on 11/12/2014 Plan Commission Packet for 11/12/2014 427 of 516 11/7/2014 144-O-14 AN ORDINANCE Amending the Text of the Zoning Ordinance with Regards to the oCSC Central Street Overlay District WHEREAS, on November 12, 2014, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 14PLND-0102 to consider an amendment to the text of Title 6 of the Evanston City Code of 1979, as amended (the “Zoning Ordinance”), relating to the oCSC Central Street overlay District; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of November 24, 2014, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 14PLND-0102 and recommended City Council approval thereof; and WHEREAS, at its meetings of November 24, 2014 and December 8, 2014, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 428 of 516 144-O-14 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 6-15-14-5 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-5. - ADDITIONAL USES. (A) Uses listed under "additional permitted uses" in Table 1 of this Section shall be permitted in the oCSC district, in the indicate subarea. These uses are in addition to those permitted in the base zoning district. (B) Uses listed under "additional special uses" in Table 1 of this Section may be allowed in the oCSC district in the indicated subarea subject to the general provisions set forth in Section 6-3-5 of this Title, and the special provisions contained herein. TABLE 1: ADDITIONAL USES Subarea Additional Permitted Uses Additional Special Uses 1 None None 2 None None 3 Retail goods establishment (on ground floor only) Retail services establishment (on ground floor only) Specialty Food Store Commercial indoor recreation Cultural facility Dormitory Performance entertainment venue 4 None Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue 5 None Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue 6 Automobile service station Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue 7 None Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue SECTION 3: Section 6-15-14-6 of the Zoning Ordinance is hereby amended to read as follows: 429 of 516 144-O-14 ~3~ 6-15-14-6. - PROHIBITED USES. Uses shown in Table 2 of this Section shall be prohibited in the indicated subarea. This prohibition supersedes any permitted uses identified in the base zoning district. TABLE 2: PROHIBITED USES Subarea Prohibited Uses 1 2 3 Drive-through facility 4 Drive-through facility 5 Drive-through facility 6 Drive-through facility (except at 2628 Gross Point Road) 7 Drive-through facility SECTION 4: Section 6-15-14-7 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-7. - ACTIVE GROUND FLOOR USES. In subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level for a minimum depth of fifty (50) feet along the primary street frontage. "Active uses" are hereby defined in the table below along with the matter in which they are allowed in each subarea as either Permitted Use (“P”) or Special Use (“S”).as retail goods establishments, retail service establishments, food store establishments, hotels, restaurant - type 1, restaurant - type 2, specialty food store, indoor commercial recreation, performance entertainment venue, cultural facility. Allowed in: Uses: B1A (Subareas 4, 5 and 6) O1 (Subarea 3) C2 (Subarea 7) retail goods establishments P P, P retail service establishments P P, P food store establishments P P hotels P S restaurants type 1 P P P restaurants type 2 S S 430 of 516 144-O-14 ~4~ specialty food store P P P indoor commercial recreation S S S, performance entertainment venue S S S cultural facility S, S S, Dormitory S Automobile body repair establishment. S Automobile repair service establishment. S Automobile Service Station S P Animal Hospital S P Artist's Studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street) P Convenience Store S S Daycare Center - Adult S Daycare Center-Child S S Daycare Center - Domestic Animal S S Resale Establishment S S Educational Institution - Private S S Educational Institution - Public S S Financial Institution * S S P Government Institution P P P Office * S S P Dwelling-Multiple Family S S S Micro-Distillery S S *….Office and Financial Institution Uses above ground level are allowed per the underlying zoning district. SECTION 5: Section 6-15-14-8 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-8. - BUILDING HEIGHT. 431 of 516 144-O-14 ~5~ (A) Maximum Building Height: The maximum building height in the oCSC district, without bonuses, is shown under "maximum building height (the shorter of)" in Table 3, "Building Height," of this Section in both feet and number of stories. The maximum height is the shorter of the two. TABLE 3: BUILDING HEIGHT Subarea Maximum Building Height (The Shorter Of) Transitional Height Plane1 10% Required Stepback Feet Stories 1 35 2.5 None None 2 45 4 R1, R2, R3, R4 None 3 52 5 R1, R2, R3, R4 3rd story and above 4 35 3 R1, R2, R3, R4 10%: 2nd story and above 15%: 3rd story and above C) 5 45 4 R1, R2, R3, R4 2nd story and above 6 45 4 R1, R2, R3, R4 3rd story and above 7 45 4 R1, R2, R3, R4 3rd story and above Notes: 1. Applies to properties adjacent to the districts listed. 2. See Subsection (C) of this Section, regarding the location of the additional 15 percent setback. (B) Transitional Height Plane: A transitional height plane shall apply in those subareas as indicated under "transitional height plane" in Table 3 of this Section, for properties adjacent to or abutting the districts listed. See Chapter 18 of this Title for details on determining the transitional height plane. This height plane shall be used in place of any transitional height plane height restricting device required by the base district zoning code (for example, the O1 district, Section 6-15-2-9 of this Chapter). (C) Required Stepback: As indicated under "10% required setback" in Table 3 of this Section, a setback from the required pedestrian area of ten percent (10%) of the lot width or depth, as applicable, or five (5) feet, whichever is greater, is required for upper stories, with a minimum setback of five (5) feet. Ten percent (10%) of the lot depth or five (5) feet, whichever is greater, of the lot depth is required for building front stepback. Ten percent (10%) of the lot width or five (5) feet, whichever is greater, of the lot width is required for building side stepbacks. 432 of 516 144-O-14 ~6~ 1. An additional stepback of fifteen percent (15%) of the lot depth or width from the required pedestrian area is required for third story and above in subarea 4 from Hartrey Street in the west to the north leg of Prairie Avenue in the east. 2. Buildings with front or side facades of seventy-five (75) feet or more are required to meet this requirement for sixty-five percent (65%) of the second floor front or side facade. Buildings with front or side facades less than seventy-five (75) feet must meet this requirement for one hundred percent (100%) of the second floor front or side facade. The requirements must be met for one hundred percent (100%) of the front or side facade for the third story and above. 3. Stepbacks are required only for building facades that are adjacent to street rights of way. (D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any building facade shall from a "sheer wall" from ground level to the topmost floor. A "sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in depth. SECTION 6: Section 6-15-14-10 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-10. - SITE DEVELOPMENT ALLOWANCES. Sections 6-3-6-5 and 6-3-6-6 and Subsections 6-8-1-10(C), 6-9-1-9(C) and 6-10-1-9(C) of this Title, and Subsection 6-15-1-9(C) of this Chapter notwithstanding, site Site development allowances for any overall building height increase, FAR increase or density (number of dwelling units) increase for planned developments in the oCSC district are not permitted in the oCSC district. SECTION 7: Section 6-15-14-11 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-11. - DEVELOPMENT BONUSES. Floor area ratio (FAR) bonuses are available and may be approved for developments in the subareas identified in Table 5, "Development Bonuses," of this Section: TABLE 5: DEVELOPMENT BONUSES 433 of 516 144-O-14 ~7~ Subarea Extra Parking Underground Parking 1 2 3 Available 4 Available Available 5 Available Available 6 Available Available 7 Available (A) Bonus For Extra Parking: 1. Bonus Formula: A floor area bonus may be approved for qualifying parking in excess of that required, in accordance with the following standards: Bonus FAR = [(number of qualified parking spaces in excess of requirement × 350 square feet)/lot area] × 0.40 2. Design Standards And Guidelines: A parking space is qualified if it meets the following standards: (a) It is located on site, specifically identified in the development plan, and legal text indicating that the parking space shall be made available to the general public regardless of whether they are visiting any of the on siteon-site uses shall be recorded with the property deed. (b) It is in excess of the number of on siteon-site spaces required by the zoning ordinance. (c) It is made available for use to the general public, as well as to on site users. (d) If parking spaces are posted as available for a limited time per user, the time period available to general public users shall not be less than the time period for on siteon-site users. (e) Aboveground parking garages must be concealed from public view. (f) Pedestrian access to the garage must be provided from the public sidewalk. (B) Bonus For Underground Parking: 1. Bonus Formula: A floor area bonus may be approved for qualifying undergroun d parking in subareas as shown under "underground parking" in Table 5 of this Section, in accordance with the following formula: Bonus FAR = [(number of qualified underground parking spaces × 350 square feet)/lot area] × 0.20 2. Standards And Guidelines: An underground parking space is qualified if it meets the following standards: (a) Parking spaces must be located entirely below the lowest grade level of any adjacent street frontage. (b) Parking spaces must comply with all parking dimension and access requirements. 434 of 516 144-O-14 ~8~ (c) Vehicular access to the parking garage must be located off an alley. SECTION 8: Section 6-15-14-12 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-12. - PEDESTRIAN AREA REQUIREMENTS. (A) Location: A pedestrian area shall be located between the front facade of all buildings and the curb along Central Street, Green Bay Road, Gross Point Road and Crawford Avenue and along all intersecting streets for properties occupied by nonresidential uses. Each pedestrian area shall consist of two (2) zones parallel to the curb: a sidewalk clear zone and a parkway/street furniture zone. In addition to satisfying all setback and required yard requirements of the underlying zoning district, eachEach subareazone shall have a minimum width of the Pedestrian Area as specified in Table 6, "Pedestrian Area Requirements," of this Section. TABLE 6: PEDESTRIAN AREA REQUIREMENTS Subarea Minimum Width Along Central, Green Bay, Gross Point, Crawford Minimum Width Along Side Street Frontage (A) Clear Zone (B) Parkway/Street Furniture Zone (C) Minimum Pedestrian Area Width ((A) + (B)) (D) Clear Zone (E) Parkway/Street Furniture Zone (F) Minimum Pedestrian Area Width ((D) + (E)) 1 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet 2 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet 3 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 4 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 5 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 6 15 feet 15 feet 30 feet 15 feet 15 feet 30 feet 7 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet (B) Sidewalk Clear Zone Requirements: 1. The sidewalk clear zone shall be a minimum width as specified in Table 6 of this Section, shall be located immediately contiguous to the parkway/street furniture zone and shall be continuous. 2. This zone shall be hardscape, and shall be unobstructed for a minimum height of eight (8) feet. 3. Building entryway doors shall not open in a manner that causes them to swing into or in any way obstruct the sidewalk clear zone. 435 of 516 144-O-14 ~9~ (C) Parkway/Street Furniture Zone Requirements: The parkway/street furniture zone shall have a minimum width as specified in Table 6 of this Section. This zone shall be located immediately adjacent to the curb and shall be continuous. This zone shall be landscaped or hardscaped, and may be used for the placement of trees, street furniture, benches, waste receptacles, fire hydrants, traffic signs, newspaper vending boxes, bus shelters, bicycle racks and similar elements in a manner that does not obstruct pedestrian access or motorist visibility. (D) Vehicle Sightlines And Visibility: Nothing shall be erected, placed, planted or allowed to grow in such a manner as to impede visibility within visibility triangles at street intersections between the heights of two and one-half (2 1/2) feet and eight (8) feet above grade. (E) Utilities: Every commercially reasonable effort shall be made to place utilities underground or to the rear of structures to allow for unobstructed use of sidewalks. (F) Relationship Of Building To Pedestrian Area: Each building with at least one (1) facade adjacent to the pedestrian area shall have a pedestrian entrance located on the ground floor of that facade and opening directly onto the pedestrian area. Such entrance shall be unlocked and accessible during business hours. (G) Optional Sidewalk Setback Area: Buildings may be set back an additional distance up to ten (10) feet from the sidewalkPedestrian Area. The resulting area between the front facade and the sidewalk may be used for landscaping, seating, public art, street furniture, outdoor dining, outdoor display of merchandise during business hours, or other similar uses, provided they are permissible for that location otherwise. (H) The Front Yard and Street Side Yard requirements by the Underlying Zoning District in Subareas 3, 4, 5, 6 and 7 along Central Street, Green Bay Road, Gross Point Road and Crawford Avenue, as applicable, is hereby replaced with the Pedestrian Area requirement and does not have to be satisfied. SECTION 9: Section 6-15-14-13 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-13. - MINIMUM BICYCLE PARKING REQUIREMENTS. (A) All nonresidential developments which provide automobile parking facilities shall provide bicycle parking facilities (bike racks) at a ratio of at least one (1) bicycle parking space for every ten (10) automobile parking spaces. (B) Multi-family developments shall provide said interior bicycle parking facilities for building residents at a ratio of at least one bicycle parking space for every five (5) 1.5 multi-family dwelling units. Such bicycle parking facilities must be provided near the building entrance accessible to the street. Multi-family developments shall also provide 436 of 516 144-O-14 ~10~ bicycle parking facilities for visitors/public at a ratio of at least one bicycle parking space for every ten (10) automobile parking spaces provided and shall meet the location criteria under subsection (D) of this section. (C) No development, except a one- or two-family development, shall have fewer than three (3) bicycle/moped parking spaces nor be required to exceed a maximum of ten (10) such spaces. (D) Bicycle parkingspaces facilities for nonresidential developments and bicycle parking facilities provided for the visitors and/or public shall be located within the parkway/street furniture zone a maximum distance of fifty (50) feet from the building entrance, or shall be located at least as close as the closest automobile space. (E) Each bicycle parking facilityspaces shall include a metal anchor sufficient to secure the bicycle frame when used in conjunction with a user supplied lock. SECTION 10: Section 6-15-14-14 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-14. - FENESTRATION. (A) Ground level retail and office nonresidential uses that face a public way shall provide a minimum linear fenestration of sixty-five percent (65%), measured along the length of the street frontage. Corner buildings shall continue such fenestration around the corner of the building for at least forty (40) feet or the length of the building, whichever is shorter. (B) Qualifying frontage shall meet the following conditions: 1. Lower edge of lite (sill) is no higher than three (3) feet above grade. 2. Upper edge of lite (header) is no lower than ten (10) feet above grade. (C) Fenestration shall utilize clear glass. Painted glass, reflective glass or other similarly treated or opaque windows are not eligible. Entrances with glass elements may be counted towards fenestration requirement, as long as qualifying fenestration extends above the entrance to the minimum height specified above. SECTION 11: Section 6-15-14-15 of the Zoning Ordinance is hereby amended to read as follows: 6-15-14-15. - BUILDING FACADE ARTICULATION. 437 of 516 144-O-14 ~11~ For all building facades facing public streets: (A) The length of facade without intervening fenestration or entryway shall not exceed twenty (20) feet. (B) Building floors from ground level to third story above ground level shall be delineated through the use of windows, belt courses, cornice lines or similar architectural detailing. (C) Facades wider than twenty-five (25) feet shall be vertically articulated to give the appearance of being composed of multiple buildings. Such articulation shall be accomplished by using projections, recesses, material changes, parapets, cornices, varying roof heights/lines, or other similar architectural features. (D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any building facade shall form a "sheet wall" from ground level to the topmost floor. A "sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in depth. SECTION 12: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 13: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 14: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 15: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 438 of 516 144-O-14 ~12~ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 439 of 516 Draft Page 1 of 4 Plan Commission Minutes 11/12/2014 MEETING MINUTES PLAN COMMISSION Wednesday, November 12, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Scott Peters (Chair), Jim Ford, Carol Goddard, Richard Shure, Colby Lewis, Andrew Pigozzi Members Absent: Kwesi Steele, Lenny Asaro, Terri Dubin Associate Members Present: Stuart Opdycke Associate Members Absent: David Galloway, Seth Freeman, Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Aldermen Present: Ald. Grover, Ald. Tendam Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Peters called the meeting to order at 7:00 P.M and explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Peters concluded the opening statement by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. 2. OLD BUSINESS ... B. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0102 Modifications to Central Street Overlay District Specifically consider a text amendment, pursuant to City Code Title 6, Zoning, to various parts of Chapter 15 Special Purpose and Overlay Districts regarding the Central Street Corridor Overlay District. Mr. Latinovic presented the Staff Report. He provided the summary of the events that led to adoption of the Central Street Master Plan in 2007 and adoption of the Central Street Overlay District (oCSC) in 2008. He stated staff met with area stakeholders on August 26, 2014 and November 3, 2014. The proposal has been modified to address many 440 of 516 Draft Page 2 of 4 Plan Commission Minutes 11/12/2014 concerns of area stakeholders. He concluded by reviewing the standards of approval for text amendments stating staff recommends approval of the proposed modifications to the Central Street Overlay District. Upon a question from Commissioner Opdycke, Mr. Latinovic confirmed one of the changes staff is proposing is to allow site development allowances for Planned Developments to be considered by the Plan Commission and the City Council except for the increase in height, FAR or density (number of dwelling units). Chairman Peters invited the public to ask questions or provide comments. Jim Hughes, 2518 Hartzell St, provided a power point presentation with images of various developments along Central Street. Mr. Hughes showed images of a multiple- family residential building built during the early 1990s before the overlay district was adopted and highlighted its negative effects on surrounding residential properties. Mr. Hughes recommended that existing step back, yard setbacks and transitional plane height restrictions be also included in the prohibited site development allowances because many commercial areas are directly adjacent to single family residences. Commissioner Opdycke asked if those requirements are also prohibited from being considered as site development allowances, what would be left from the zoning requirements that could be varied for Planned Developments. Mr. Latinovic stated that in that case parking requirements and other more minor zoning requirements would be still eligible as site development allowances. George Retzill, 1937 Central St., stated that the proposal would allow developers to do what they want and there would be no control or ways the City can stop them. Per Chairman Peters suggestion, Ms. Lorrie Pearson, Planning and Zoning Administrator, provided an overview of the approval process for Planned Developments. Chairman Peters also stated there are standards for approval for all Planned Developments that the Plan Commission reviews. John Myefski, Myefski Architects Inc., 630 Davis St. stated that images of their project at 1620 Central Street shown during Mr. Hughes presentation show an early version of the proposal. The design of the project has been changed since the project was presented to the area stakeholders to reduce the potential impact the development could have on surrounding properties. He stated the proposed amendment regarding site development allowances would afford him the chance to present his project to the Plan Commission and the City Council. Without the changes, his project could look a lot differently and may not provide the benefits as it would with some site development allowances. Jane Grover, 7th Ward Alderman, stated the Overlay District covers a large portion of her Ward. She complemented the staff for their comprehensive efforts to improve the regulations and for meeting with area stakeholders. She stated she was involved in the process for adoption of the Central Street Master Plan before she was elected to serve as the Alderman for 7th Ward. She believes both the Master Plan and the subsequent Overlay District were very well done. But they both need to be reviewed from time to time and updated to reflect the changes in economic and social environment. Ald. Grover stated all proposed modifications will improve the regulations of the district so that new 441 of 516 Draft Page 3 of 4 Plan Commission Minutes 11/12/2014 developments meet the pedestrian-friendly mixed use character of the corridor. She supports the proposed amendment as presented by Staff. Mark Tendam, 6th Ward Alderman, expressed his concern that if the proposed amendment is not approved approval of larger projects through Planned Development process would be discouraged. The City may lose good projects. The developers may opt to build what the Code allows and that sometimes can lead to developments that are not as good as they could be if reviewed through the Planned Development process by the Plan Commission and City Council. He is also in support of the proposed text amendment. There being no further public comment, Chairman Peters suggested taking a ten minute break at 8:50 pm. The Commission reconvened at 9 pm. Chairman Peters opened the floor to deliberation by the Board members. Commissioner Ford explained he is in favor of allowing the front step back to be considered as an allowable site development allowance. Chairman Peters confirmed allowing certain requirements to be considered as site development allowances enables projects to come in front of the Plan Commission and be considered by the City Council. The City Council ultimately approves or denies the projects and can make sure the important elements of the Overlay District or the Master Plan are achieved. Commissioner Lewis, stated he lives in the area and supports the revisions that enable new projects and new development to come into the area. The Planned Development review process allows for review of projects in compliance with the Master Plan. There being no further discussion, Commission Lewis made a motion to approve the proposed text amendment as presented by Staff. Commissioner Pigozzi seconded the motion. Ayes: Commissioners Lewis, Pigozzi, Goddard, Ford, Shure and Chairman Peters. Nays: None Abstain: None The motion was approved unanimously. Mr. Latinovic reminded everyone the next regularly scheduled meeting is December 10, 2014. C. ADJOURNMENT 442 of 516 Draft Page 4 of 4 Plan Commission Minutes 11/12/2014 There being no further discussion, Commissioner Lewis made a motion to adjourn the meeting. Commissioner Pigozzi seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 9:15 pm. Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 443 of 516 Materials Submitted by Residents for the Plan Commission meeting 11/12/2014 444 of 516 445 of 516 446 of 516 447 of 516 448 of 516 449 of 516 450 of 516 451 of 516 452 of 516 453 of 516 454 of 516 455 of 516 456 of 516 457 of 516 PLAN COMMISSION CASE # 14PLND-0102 Zoning Ordinance Text Amendment Various Amendments to Chapter 15 Special Purpose and Overlay Districts regarding the Central Street Overlay District 458 of 516 Memorandum To: Chair and Members of the Plan Commission From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Zoning Ordinance Text Amendment Various Amendments to Chapter 15 Special Purpose and Overlay Districts regarding the Central Street Corridor Overlay District 14PLND-0102 Date: November 12, 2014 Request Staff recommends approval of the Zoning Ordinance Text Amendment to modify certain sections of Chapter 15 Special Purpose and Overlay Districts regarding the Central Street Overlay District to make it more consistent with the 2007 Central Street Master Plan. Notice The Application has been filed in conformance with applicable procedural and public notice requirements. Analysis History October 15, 2014 - The Zoning Committee of the Plan Commission unanimously recommended approval of a portion of the proposed amendment regarding Active Uses on the Ground Floor. September 10, 2014 – Per Staff’s recommendation, the Plan Commission continued the case to November 12, 2014 hearing to allow staff to meet with the neighborhood stakeholders (Central Street Business Association and Central Street Neighbors Association) for the second time and discuss the proposed amendment. August 13, 2014 – Per Staff’s recommendation, the Plan Commission continued the case to September 10, 2014 hearing to allow staff time to meet with the area stakeholders to discuss the proposed amendment. 1 | Page 459 of 516 Background On August 26, 2014 City staff met with representatives of the Central Street Neighbors Association and Central Street Business Association to discuss the proposed text amendment. The initial proposal focused on eliminating a section of the Central Street Overlay District regulations (oCSC) that prohibits any site development allowances for Planned Developments. Following that meeting, staff modified the proposal to exclude overall increases in floor area ratio (FAR), height, and density (the number of dwelling units) from potential site development allowances, but permit site development allowances from other zoning regulations so they can be considered by the Plan Commission and the City Council during the Planned Development review process. The text amendment regarding site development allowances was combined with a previous text amendment regarding the Active Ground Floor Uses and also includes other minor modifications to various regulations of the oCSC, to make the requirements clearer and more in line with the 2007 Central Street Master Plan and other sections of the Zoning Ordinance. On November 3, 2014, City staff met with representatives from the Central Street Neighbors Association and Central Street Business Association and presented the findings of its research and the revised proposal. Proposal Overview Staff proposes modifications to parts of Central Street Overlay District (oCSC) to better reflect the 2007 Central Street Master Plan. The intent of the oCSC regulations was to implement the recommendations of the Master Plan which centered on preserving the character and scale of Central Street Corridor. While a vast majority of the oCSC regulations are an excellent tool to attract desirable uses and achieve quality developments, some portions of the Code are very detailed and do not allow for adequate diversity of both uses and buildings that made the Corridor a successful and vibrant pedestrian environment that it is today. The intent of the Zoning Ordinance is to promote orderly and desirable development. The regulations should not impede quality design or projects that are consistent with the Central Street Master Plan and the City’s Comprehensive General Plan. 2 | Page Figure 1: Cover Page - 2007 Central Street Master Plan For example, Figure 1 indicates a potential new building on an underutilized site along Central Street identified in the Master Plan as an example of a desirable new infill development. Such building, however, would not be permitted today in many areas of Central Street Corridor because the Overlay District regulations adopted in 2008 require a significant step back for second floor and an additional step back for the third floor. 460 of 516 3 | Page Most of the proposed modifications to the Central Street Overlay District regulations (attached) are minor to correct small omissions and clarify the intent of the regulation to avoid unintended misinterpretation. All proposed changes will make the Central Street Overlay district regulations more consistent with the goals and objectives identified in the Central Street Master Plan. The following are the most significant changes proposed. Active Ground Floor Uses and Site Development Allowances are discussed in more detail below. • Add Specialty Food Store as an Additional Permitted Use because it is listed as a Ground Floor Active Use. • Eliminate Commercial Indoor Recreation Use from the list of Additional Special Uses because it is already listed as an allowable Special Use by the underlying zoning district. • Increase the number of allowable Active Ground Floor Uses. • Clarify the required step back for the 2nd floor is 10% of the lot depth or five feet, whichever is greater, from the “required pedestrian area”. • Allow site development allowances to be considered by the Plan Commission and the City Council for Planned Developments except for overall increase in height, FAR and density (number of units allowed). • Clarify that the pedestrian area requirement replaces the front yard setback requirement within commercial areas to create a consistent “shopping wall” per the Central Street Master Plan. • Clarify and define bicycle parking requirements. Active Ground Floor Uses Section 6-15-14-7 of the Overlay District requires that “active uses” occupy the ground floor level of commercially zoned properties along the corridor (Subareas 3, 4, 5, 6 and 7). The Section defines “Active Uses” as one of the following: retail goods establishments, retail service establishments, food store establishments, hotels, restaurants – type 1, restaurants – type 2, specialty food store, indoor commercial recreation, performance entertainment venue and cultural facility. Any other use of the 55 uses listed in the underlying zoning district as either Permitted Use or Special Use is not allowed. As a result some existing uses such as governmental institutions (Evanston North Branch Library), or financial institutions (Chase Bank) are deemed nonconforming and would not be permitted to relocate anywhere along the Corridor. There are a number of other uses, such as convenience store, office use, daycare center, etc. that are allowed by the underlying zoning districts (B1a, O1 or C2) which may be appropriate, compatible and desirable ground floor uses along Central Street, but were left off of the list of allowable Active Ground Floor Uses. Automobile Service Station, for example, is a use specifically added as an allowable Permitted Use in Subarea 6 by the Overlay District, but it is not listed as an Active Ground Floor Use. Since Automobile Service Stations only locate on ground floors, this is an apparent oversight in the Overlay District regulations. 461 of 516 4 | Page Staff recommends increasing the number of allowable Active Uses for ground floors of commercial areas in the Central Street Overlay District. The table below includes a list of proposed additional Active Uses. All proposed uses are currently allowed by the underlying zoning districts B1a, O1 or C2 and represent a selective list of uses that may be desirable and compatible with the existing character of Central Street Corridor. Following the meetings with the stakeholder groups and the Zoning Committee meeting, the proposal was revised to include most new uses as Special Use to allow additional review by the Zoning Board of Appeals and the City Council. Office and Financial Institution uses are now listed as Special Use along Central Street (Subareas 3, 4, 5 and 6) but Permitted Use along Green Bay Road (Subarea 7) although they are allowed as Permitted Use in other commercial districts throughout the City. Additionally, based on the stakeholder feedback, the educational institutions, both public and private, are being proposed as Special Use rather than a Permitted Use as they are allowed in other B and C districts throughout the City. Allowed in: B1A (Subareas 4, 5 and 6) O1 (Subarea 3) C2 (Subarea 7) Current Active Uses: retail goods establishments P P P retail service establishments P P P food store establishments P P hotels P S restaurants type 1 P P P restaurants type 2 S S specialty food store indoor commercial recreation S S S performance entertainment venue S S S cultural facility S S S Proposed Additional Active Uses: Dormitory S Automobile body repair establishment. S Automobile repair service establishment. S Automobile Service Station S P Animal Hospital S P Artist's Studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street) P Convenience Store S S Daycare Center ‐ Adult S Daycare Center‐Child S S 462 of 516 5 | Page Daycare Center ‐ Domestic Animal S S Resale Establishment S S Educational Institution ‐ Private S S Educational Institution ‐ Public S S Financial Institution S S P Government Institution P P P Office S S P Dwelling‐Multiple Family S S S Micro‐Distillery S S P-Permitted Use; S-Special Use Proposed uses listed as Special Use must be approved through Special Use approval process by the City Council. The City reviews special use applications on a case by case basis based on their location and specific proposal to make sure such uses are compatible with surrounding properties. For example, a small-scale wine distillery with a wine shop and tasting room in the front may be appropriate and desirable in certain locations of the Corridor, while other proposals for a larger scale distillery focusing more on production rather than retail sales may not be appropriate and could be denied. Site Development Allowances Per Section 6-15-14-10 no Site Development Allowances are currently permitted for Planned Developments within the Central Street Overlay District. The proposed text amendment would permit the Plan Commission and City Council to consider site development allowance requests except for increases in height, FAR and density (number of dwelling units). Section 6-15-14-10 is not consistent with the intent of the Planned Development regulations. Planned Developments are a type of special use that is intended to encourage the efficient use of land and resources, promote greater efficiency in public and utility services and encourage innovation in the planning and building of all types of developments. Through Planned Development review, Staff, the Plan Commission and the City Council can evaluate all developments to make sure the projects are compatible with surrounding uses and developments and are consistent with the Central Street Master Plan. Often times a potential development which complies with strict rules of the zoning ordinance may be less desirable, incompatible with older surrounding development. In such cases, Site Development Allowances can be used to mitigate the impact of the development on surrounding uses to provide maximum public benefits. Any new development over 20,000 square feet in area must be processed as Planned Development. While developments less than 20,000 square feet in area can request approval of zoning variations, such variations from Code cannot be processed for Planned Developments (Site Development Allowances). The proposal would allow the same review of Planned Developments as is the case throughout the City. 463 of 516 6 | Page The proposed text amendment affords the City larger control over the quality of projects to assure they are compatible with the overall character of existing development along Central Street and are consistent with the Master Plan. Standards of Approval The proposed Zoning Ordinance Text Amendment meets the standards for approval of amendments per Section 6-3-4-5 of the City Code. The proposal is consistent with the Comprehensive General Plan’s principles to encourage new development that improves the economy and attractiveness of the City while simultaneously working to maintain a high quality of life within the community. The proposal will allow new uses and developments along Central Street that are compatible and integrated within the existing neighborhood, promote walkable environment and enhance the unique character of the area. Furthermore, the proposal will improve the zoning regulations that apply to the District to better align them with the goals and objectives of the Central Street Master Plan. This will assure new uses and developments preserve the existing character and scale of developments along Central Street and sustain and enhance the corridor as a location for diverse, unique, small scale pedestrian oriented retail shops, services and restaurants. The proposed text amendment will not have any adverse effects on the values of the properties in the area because it uniformly applies to the entire Central Street Corridor. Recommendation Staff believes the proposed text amendment to modify certain portions of the Central Street Overlay District meets the standards of approval as outlined above. Staff recommends the Plan Commission make a positive recommendation to the City Council regarding for the proposed text amendment. Attachments • Modifications to the Central Street Overlay District Regulations (Section 6-15-14 of the Municipal Code) • The map of subareas of the Central Street Overlay District • The zoning map of the Central Street Overlay District 464 of 516 1 • 6-15-14. - oCSC CENTRAL STREET CORRIDOR OVERLAY DISTRICT. • 6-15-14-1. - PURPOSE STATEMENT. The oCSC district is intended as a primary means to implement the recommendations contained in the Central Street Master Plan (2007). The geographical scope of the plan extended the length of Central Street from Gross Point Road in the west to Ridge Avenue in the east, and includes intersecting portions of Gross Point Road, Crawford Avenue and Green Bay Road. Specifically, this overlay district seeks to: (A) Preserve existing character and scale. (B) Encourage a healthy mix of uses along the corridor; preserve independent and unique uses. (C) Sustain and enhance the corridor as a location for diverse, unique, small scale, pedestrian oriented retail shops, services, and restaurants. (D) Encourage retail uses close to transit. (E) Allow a wide, consistent sidewalk width. (F) Ensure wider, landscaped parkways as a transition between retail frontages and residential side streets. (G) Provide improved sightlines for motorists. (H) Ensure consistent building placement and create a pedestrian friendly and human scaled "street wall." (I) Articulate buildings and reduce the perceived height and mass of new development by using building stepbacks at upper stories. (J) Establish new sidewalk standards for improved sidewalk widths, sightlines, and streetscapes. (K) Encourage buildings with clearly defined bases, middles, and tops. (L) Allow the intuitive identification of storefronts through the use of appropriate store windows and fenestration for retail and mixed use buildings. (Ord. 5-0-08) • 6-15-14-2. - APPLICATION OF THE DISTRICT. Any property that comes to be located within this district shall retain its original zoning district designation, and shall gain the additional designation of the oCSC district. The provisions of this Section 6-15-14 shall serve as a supplement to the zoning district regulations of the underlying district. Where a conflict exists between the provisions of 465 of 516 2 this Section 6-15-14 and those of the underlying zoning district, the provisions of this overlay district shall control. (Ord. 5-0-08) • 6-15-14-3. - DESIGNATION OF OVERLAY DISTRICT. The Central Street corridor overlay district shall be designated by the City Council and shown as an overlay to the underlying districts with the designation "oCSC" on the City zoning map. (Ord. 5-0-08) • 6-15-14-4. - SUBAREAS. (A) Purpose: The Central Street corridor overlay district contains seven (7) subareas that allow the district to be tailored to the needs and existing conditions of different areas along the corridor. (B) Subareas Defined: The following subareas are defined as part of the Central Street corridor overlay district: Subarea 1; multi-family residential A: This subarea is based on properties having a base zoning district of R4. Subarea 2; multi-family residential B: This subarea is based on properties having a base zoning district of R5. Subarea 3; office: This subarea is based on properties having a base zoning district of O1. Subarea 4; mixed use A: This subarea is based on neighborhood commercial properties having a base zoning district of B1a. Subarea 5; mixed use B: This subarea is based on commercial properties having a base zoning district of B1a. Subarea 6; Gross Point/Crawford mixed use: This subarea is based on properties surrounding the intersection of Gross Point Road, Crawford Avenue, and Central Street, having a base zoning district of B1a. Subarea 7; Green Bay commercial: This subarea is based on properties along Green Bay Road having a base zoning district of C2. (C) Subarea Designation: Subareas will be designated by the City Council and shown on the City zoning map or on a separate detail map that is indicated and referenced on the City zoning map. Subareas shall be indicated by appending the subarea number to the overlay district designation: oCSC-1 through oCSC-7. 466 of 516 3 (Ord. 5-0-08) • 6-15-14-5. - ADDITIONAL USES. (A) Uses listed under "additional permitted uses" in Table 1 of this Section shall be permitted in the oCSC district, in the indicate subarea. These uses are in addition to those permitted in the base zoning district. (B) Uses listed under "additional special uses" in Table 1 of this Section may be allowed in the oCSC district in the indicated subarea subject to the general provisions set forth in Section 6-3-5 of this Title, and the special provisions contained herein. TABLE 1: ADDITIONAL USES Subarea Additional Permitted Uses Additional Special Uses 1 None None 2 None None 3 Retail goods establishment (on ground floor only) Retail services establishment (on ground floor only) Specialty Food Store Commercial indoor recreation Cultural facility Dormitory Performance entertainment venue 4 None Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue 5 None Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue 6 Automobile service station Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue Comment [LD1]: It’s listed as an Active Ground Floor Use, but it is not allowed anywhere. Comment [LD2]: Already allowed as a Special Use in B1a 467 of 516 4 Subarea Additional Permitted Uses Additional Special Uses 7 None Specialty Food Store Commercial indoor recreation Cultural facility Performance entertainment venue (Ord. 5-0-08) • 6-15-14-6. - PROHIBITED USES. Uses shown in Table 2 of this Section shall be prohibited in the indicated subarea. This prohibition supersedes any permitted uses identified in the base zoning district. TABLE 2: PROHIBITED USES Subarea Prohibited Uses 1 2 3 Drive-through facility 4 Drive-through facility 5 Drive-through facility 6 Drive-through facility (except at 2628 Gross Point Road per Ordinance 69-O-12 7 Drive-through facility Formatted Table 468 of 516 5 (Ord. 5-0-08) • 6-15-14-7. - ACTIVE GROUND FLOOR USES. In subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level for a minimum depth of fifty (50) feet along the primary street frontage. "Active uses" are hereby defined in the table below along with the matter in which they are allowed in each subarea as either Permitted Use “P” or Special Use “S”: as retail goods establishments, retail service establishments, food store establishments, hotels, restaurant - type 1, restaurant - type 2, specialty food store, indoor commercial recreation, performance entertainment venue, cultural facility. Allowed in: Uses: B1A (Subareas 4, 5 and 6) O1 (Subarea 3) C2 (Subarea 7) Current Active Uses: retail goods establishments P P P retail service establishments P P P food store establishments P P hotels P S restaurants type 1 P P P restaurants type 2 S S specialty food store indoor commercial recreation S S S performance entertainment venue S S S cultural facility S S S Proposed Additional Active Uses: Dormitory S Automobile body repair S Comment [LD3]: For clarification purposes the table for now lists existing and proposed uses 469 of 516 6 establishment. Automobile repair service establishment. S Automobile Service Station S P Animal Hospital S P Artist's Studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street) P Convenience Store S S Daycare Center - Adult S Daycare Center-Child S S Daycare Center - Domestic Animal S S Resale Establishment S S Educational Institution - Private S S Educational Institution - Public S S Financial Institution S S P Government Institution P P P Office S S P Dwelling-Multiple Family S S S Micro-Distillery S S (Ord. 5-0-08) • 6-15-14-8. - BUILDING HEIGHT. (A) Maximum Building Height: The maximum building height in the oCSC district, without bonuses, is shown under "maximum building height (the shorter of)" in Table 3, "Building Height," of this Section in both feet and number of stories. The maximum height is the shorter of the two. TABLE 3: BUILDING HEIGHT 470 of 516 7 Subarea Maximum Building Height (The Shorter Of) Transitional Height Plane1 10% Required Stepback Feet Stories 1 35 2.5 None None 2 45 4 R1, R2, R3, R4 None 3 52 5 R1, R2, R3, R4 3rd story and above 4 35 3 R1, R2, R3, R4 10%: 2nd story and above 15%: 3rd story and above C), 2 2 5 45 4 R1, R2, R3, R4 2nd story and above 6 45 4 R1, R2, R3, R4 3rd story and above 7 45 4 R1, R2, R3, R4 3rd story and above Notes: 1. Applies to properties adjacent to the districts listed. 2. See Subsection (C) of this Section, regarding the location of the additional 15 percent setback. (B) Transitional Height Plane: A transitional height plane shall apply in those subareas as indicated under "transitional height plane" in Table 3 of this Section, for properties adjacent to or abutting the districts listed. See Chapter 18 of this Title for details on determining the transitional height plane. This height plane shall be used in place of any transitional height plane height restricting device required by the base district zoning code (for example, the O1 district, Section 6-15-2-9 of this Chapter). (C) Required Stepback: As indicated under "10% required setback" in Table 3 of this Section, a setback from the required pedestrian area of ten percent (10%) of the lot 471 of 516 8 width or depth, as applicable, or five (5) feet whichever is greater, is required for upper stories, with a minimum setback of five (5) feet. Ten percent (10%) of the lot depth or five (5) feet, whichever is greater, of the lot depth is required for building front stepback. Ten percent (10%) of the lot width or five (5) feet, whichever is greater, of the lot width is required for building side stepbacks. 1. An additional stepback of fifteen percent (15%) of the lot depth or width from the required pedestrian area is required for 3rd Story and above in subarea 4 from Hartrey Street in the west to the north leg of Prairie Avenue in the east. 2. Buildings with front or side facades of seventy-five (75) feet or more are required to meet this requirement for sixty-five percent (65%) of the second floor front or side facade. Buildings with front or side facades less than seventy-five (75) feet must meet this requirement for one hundred percent (100%) of the second floor front or side facade. The requirements must be met for one hundred percent (100%) of the front or side facade for the third story and above. 3. Stepbacks are required only for building facades that are adjacent to street rights of way. (D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any building facade shall from a "sheer wall" from ground level to the topmost floor. A "sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in depth. (Ord. 5-0-08) • 6-15-14-9. - FLOOR AREA RATIO. (A) The maximum floor area ratio in the oCSC district without bonuses is shown by subarea under "maximum FAR without bonuses" in Table 4 of this Section. (B) The maximum floor area ratio in the oCSC district with bonuses is shown by subarea under "maximum FAR with bonuses" in Table 4 of this Section. TABLE 4: MAXIMUM FAR Subarea Maximum FAR Without Bonuses Maximum FAR With Bonuses 1 None None 2 None None Formatted: Superscript Comment [LD4]: This section is moved to 6‐15‐ 14‐15 Formatted Table 472 of 516 9 Subarea Maximum FAR Without Bonuses Maximum FAR With Bonuses 3 1.4 2.0 4 1.4 2.0 5 1.4 2.0 6 1.4 2.0 7 1.0 2.0 (Ord. 5-0-08) • 6-15-14-10. - SITE DEVELOPMENT ALLOWANCES. Sections 6-3-6-5 and 6-3-6-6 and Subsections 6-8-1-10(C), 6-9-1-9(C) and 6-10-1-9(C) of this Title, and Subsection 6-15-1-9(C) of this Chapter notwithstanding, Ssite development allowances for any overall building height increase, FAR increase or density (number of dwelling units) increase for planned developments in the oCSC district are not permitted. in the oCSC district. (Ord. 5-0-08) • 6-15-14-11. - DEVELOPMENT BONUSES. Floor area ratio (FAR) bonuses are available and may be approved for developments in the subareas identified in Table 5, "Development Bonuses," of this Section: TABLE 5: DEVELOPMENT BONUSES 473 of 516 10 Subarea Extra Parking Underground Parking 1 2 3 Available 4 Available Available 5 Available Available 6 Available Available 7 Available (A) Bonus For Extra Parking: 1. Bonus Formula: A floor area bonus may be approved for qualifying parking in excess of that required, in accordance with the following standards: Bonus FAR = [(number of qualified parking spaces in excess of requirement × 350 square feet)/lot area] × 0.40 2. Design Standards And Guidelines: A parking space is qualified if it meets the following standards: (a) It is located on site, specifically identified in the development plan, and legal text indicating that the parking space shall be made available to the general public regardless of whether they are visiting any of the on- site uses shall be recorded with the property deed. (b) It is in excess of the number of on- site spaces required by the zoning ordinance. (c) It is made available for use to the general public, as well as to on- site users. 474 of 516 11 (d) If parking spaces are posted as available for a limited time per user, the time period available to general public users shall not be less than the time period for on- site users. (e) Aboveground parking garages must be concealed from public view. (f) Pedestrian access to the garage must be provided from the public sidewalk. (B) Bonus For Underground Parking: 1. Bonus Formula: A floor area bonus may be approved for qualifying underground parking in subareas as shown under "underground parking" in Table 5 of this Section, in accordance with the following formula: Bonus FAR = [(number of qualified underground parking spaces × 350 square feet)/lot area] × 0.20 2. Standards And Guidelines: An underground parking space is qualified if it meets the following standards: (a) Parking spaces must be located entirely below the lowest grade level of any adjacent street frontage. (b) Parking spaces must comply with all parking dimension and access requirements. (c) Vehicular access to the parking garage must be located off an alley. (Ord. 5-0-08) • 6-15-14-12. - PEDESTRIAN AREA REQUIREMENTS. (A) Location: A pedestrian area shall be located between the front facade of all buildings and the curb along Central Street, Green Bay Road, Gross Point Road and Crawford Avenue and along all intersecting streets for properties occupied by nonresidential uses. Each pedestrian area shall consist of two (2) zones parallel to the curb: a sidewalk clear zone and a parkway/street furniture zone. In addition to satisfying all setback and required yard requirements of the underlying zoning district, each subarea zone shall have a minimum width of the Pedestrian Area as specified in Table 6, "Pedestrian Area Requirements," of this Section. TABLE 6: PEDESTRIAN AREA REQUIREMENTS Comment [LD5]: Elimination of the multiplier will allow more appropriate bonuses in FAR when considered with the amount of parking provided that meets the criteria for the bonus. But maximum FAR per table above cannot be exceeded. Comment [LD6]: See new (H) below 475 of 516 12 Subare a Minimum Width Along Central, Green Bay, Gross Point, Crawford Minimum Width Along Side Street Frontage (A) Clear Zone (B) Parkwa y/Street Furnitur e Zone (C) Minimum Pedestria n Area Width ((A) + (B)) (D) Clear Zone (E) Parkway/Street Furniture Zone (F) Minimum Pedestrian Area Width ((D) + (E)) 1 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet 2 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet 3 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 4 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 5 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 6 15 feet 15 feet 30 feet 15 feet 15 feet 30 feet 7 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet 476 of 516 13 (B) Sidewalk Clear Zone Requirements: 1. The sidewalk clear zone shall be a minimum width as specified in Table 6 of this Section, shall be located immediately contiguous to the parkway/street furniture zone and shall be continuous. 2. This zone shall be hardscape, and shall be unobstructed for a minimum height of eight (8) feet. 3. Building entryway doors shall not open in a manner that causes them to swing into or in any way obstruct the sidewalk clear zone. (C) Parkway/Street Furniture Zone Requirements: The parkway/street furniture zone shall have a minimum width as specified in Table 6 of this Section. This zone shall be located immediately adjacent to the curb and shall be continuous. This zone shall be landscaped or hardscaped, and may be used for the placement of trees, street furniture, benches, waste receptacles, fire hydrants, traffic signs, newspaper vending boxes, bus shelters, bicycle racks and similar elements in a manner that does not obstruct pedestrian access or motorist visibility. (D) Vehicle Sightlines And Visibility: Nothing shall be erected, placed, planted or allowed to grow in such a manner as to impede visibility within visibility triangles at street intersections between the heights of two and one-half (2 1/2) feet and eight (8) feet above grade. (E) Utilities: Every commercially reasonable effort shall be made to place utilities underground or to the rear of structures to allow for unobstructed use of sidewalks. (F) Relationship Of Building To Pedestrian Area: Each building with at least one (1) facade adjacent to the pedestrian area shall have a pedestrian entrance located on the ground floor of that facade and opening directly onto the pedestrian area. Such entrance shall be unlocked and accessible during business hours. (G) Optional Sidewalk Setback Area: Buildings may be set back an additional distance up to ten (10) feet from the sidewalkPedestrian Area. The resulting area between the front facade and the sidewalk may be used for landscaping, seating, public art, street furniture, outdoor dining, outdoor display of merchandise during business hours, or other similar uses, provided they are permissible for that location otherwise. (H) The Front Yard and Street Side Yard requirements by the Underlying Zoning District in Subareas 3, 4, 5, 6 and 7 is hereby replaced with the Pedestrian Area requirement and does not have to be satisfied. (Ord. 5-0-08) • 6-15-14-13. - MINIMUM BICYCLE PARKING REQUIREMENTS. Comment [LD7]: Clarifies the intent of the Master Plan to have consistent building “shopping wall” in commercial areas. 477 of 516 14 (A) All nonresidential developments which provide automobile parking facilities shall provide bicycle parking facilities (bike racks) at a ratio of at least one (1) bicycle parking space for every ten (10) automobile parking spaces. (B) Multi-family developments shall provide said interior bicycle parking facilities for building residents at a ratio of at least one bicycle parking space for every five (5) one and one-half (1.5) multi-family units. Such bicycle parking facilities must be provided near the building entrance accessible to the street. Multi-family developments shall also provide bicycle parking facilities for visitors/public at a ratio of at least one bicycle parking space for every ten (10) automobile parking spaces provided and shall meet the location criteria under subsection (D) of this section. (C) No development, except a one- or two-family development, shall have fewer than three (3) bicycle/moped parking spaces nor be required to exceed a maximum of ten (10) such spaces. (D) Bicycle parking spaces facilities for nonresidential developments and bicycle parking facilities provided for the visitors/public shall be located within the parkway/street furniture zone a maximum distance of fifty (50) feet from the building entrance, or shall be located at least as close as the closest automobile space. (E) Each space bicycle parking facility shall include a metal anchor sufficient to secure the bicycle frame when used in conjunction with a user supplied lock. (Ord. 5-0-08) • 6-15-14-14. - FENESTRATION. (A) Ground level retail and officenonresidential uses that face a public way shall provide a minimum linear fenestration of sixty-five percent (65%), measured along the length of the street frontage. Corner buildings shall continue such fenestration around the corner of the building for at least forty (40) feet or the length of the building, whichever is shorter. (B) Qualifying frontage shall meet the following conditions: 1. Lower edge of lite (sill) is no higher than three (3) feet above grade. 2. Upper edge of lite (header) is no lower than ten (10) feet above grade. (C) Fenestration shall utilize clear glass. Painted glass, reflective glass or other similarly treated or opaque windows are not eligible. Entrances with glass elements may be counted towards fenestration requirement, as long as qualifying fenestration extends above the entrance to the minimum height specified above. (Ord. 5-0-08) Comment [LD8]: This is a new requirement consistent with the current trend of alternative transportation needs and the Bikeplan Update. 478 of 516 15 • 6-15-14-15. - BUILDING FACADE ARTICULATION. For all building facades facing public streets: (A) The length of facade without intervening fenestration or entryway shall not exceed twenty (20) feet. (B) Building floors from ground level to third story above ground level shall be delineated through the use of windows, belt courses, cornice lines or similar architectural detailing. (C) Facades wider than twenty-five (25) feet shall be vertically articulated to give the appearance of being composed of multiple buildings. Such articulation shall be accomplished by using projections, recesses, material changes, parapets, cornices, varying roof heights/lines, or other similar architectural features. (D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any building facade shall form a "sheet wall" from ground level to the topmost floor. A "sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in depth. (Ord. 5-0-08) • 6-15-14-16. - ALLEY ACCESS. New nonresidential or mixed use construction in the oCSC overlay district on zoning lots that abut a public alley narrower than eighteen (18) feet in width must provide a clear area immediately abutting and parallel to the public alley extending to a depth of eighteen (18) feet from the opposite edge of the existing alley. This area may not be used for parking and is to remain free of all obstructions, including, but not limited to, fences, posts, bollards, retaining walls, dumpsters, garbage cans, etc. Relief from this requirement based on exceptional site conditions or other practical difficulties may be granted by approval of the Zoning Administrator and the director of public works. 479 of 516 480 of 516 481 of 516 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:8,799 Made with Evanston's GIS Printed: Sep 11, 2014 12:05:09 PM482 of 516 www.cityofevanston.org DISCLAIMER: This map and data are provided as-in without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information Scale 1:8,799 Made with Evanston's GIS Printed: Sep 11, 2014 12:09:56 PM483 of 516 For Planning and Development Committee meeting of December 8, 2014 Item PD1 Implementation of West Evanston Plan For Discussion To: Members of the Planning and Development Committee From: Johanna Nyden, Economic Development Manager Lorrie Pearson, Planning and Zoning Administrator Subject: Presentation on the Implementation of the West Evanston Plan Date: October 30, 2014 Discussion: In May 2007, City Council adopted the West Evanston Master Plan, which covered an area of primarily vacant or underutilized industrial properties, the former Mayfair railroad right-of-way and embankment, and the adjacent Church/Dodge commercial district. The plan set forth five guiding principles: Principle 1: Reconnect the Community by addressing the barrier created by the former Mayfair railroad right-of-way. Principle 2: Maintain the Green Character of the Community by including front yards, wide parkways, and small parks in new development. Principle 3: Increase the Walkability of the existing neighborhood and new development with wide sidewalks and parkways and improvements to streetscape in commercial areas. Principle 4: Provide a Lifecycle of Housing Choices to include a mix of housing types and affordable housing. Principle 5: Provide Feasible Neighborhood-Scaled Commercial Space to encourage neighborhood-serving businesses. Since the adoption of the plan, many steps have been made toward achieving these principles. Staff will provide a presentation on the steps taken, which include revising the zoning ordinance, making streetscape improvements, and encouraging new businesses and housing development. Memorandum 484 of 516 To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Harley Clarke Mansion Update and Memorandum of Understanding for Moving Assistance for the Evanston Arts Center Date: December 4, 2014 Recommended Action: Staff and the Human Services Committee recommends that the City Council: 1) receive this report; 2) direct the City Manager to send an amended lease termination letter to the Evanston Arts Center extending the lease on 2603 Sheridan Road to May 31, 2015; 3) authorize the City Manager to enter into an agreement with the Evanston Arts Center providing for moving assistance; 4) direct the City Manager to request written update from Illinois Department of Natural Resources on its intentions to complete negotiations for sale of mansion and lease of property and to return to January Human Services Committee with update. Summary: The Evanston Arts Center has recently purchased property 1717 Central Street to move its operations from the Harley Clarke Mansion. The Arts Center has requested the following assistance from the City to affect its move: 1. Extend its lease of 2603 Sheridan Road from January 31, 2015 to May 31, 2015. 2. Waive the following City fees related to the move: Building Permit: $28,787 Fire Alarm/Sprinkler: $1,250 Water Line Tap Fee: $12,500 Fire Hydrant Fee: $5,700 3. Provide trash and recycling containers as the Arts Center vacates the mansion. 4. Provide assistance with moving. The Human Services Committee considered this request at its meeting on December 1. The Committee recommends to the City Council that the City Manager be authorized to For City Council meeting of December 8, 2014 Item O1 Business of the City by Motion: Harley Clarke Mansion Update For Action Memorandum 485 of 516 extend the Art Center lease until May 31, 2015, that the City provide trash and recycling roll off containers for its vacation of the property and a $5,000 grant to assist with cost of professional movers. The Committee held consideration of fee waiver requests for further discussion at its January meeting. City staff has been working with staff from the Illinois Department of Natural Resources (IDNR) on an agreement for the sale of the mansion and the long term lease of its property. At this stage of the negotiations, IDNR has indicated that it would require the purchase of the building and the land to move forward with the transaction. In addition, the senior staff of IDNR that the City has been negotiating with will be leaving the agency in January, 2015 with the election of Governor-elect Rauner. With the current negotiating position of IDNR contrary to the direction of the City Council and the likely change in funding priorities of IDNR in 2015, I question the ability of this transaction moving forward. The Human Services Committee recommends that the City Council direct me to request a written update from IDNR on this matter and return to the Human Services Committee in January with an update. 486 of 516 For City Council meeting of December 8, 2014 Item: O2 Business of the City by Motion: Human Services Funding Recommendations For Action To: Honorable Mayor and Members of the City Council From: Erika Storlie, Deputy City Manager Subject: Human Services Funding Summit Recommendations Date: November 25, 2014 Recommendation The Human Services Committee and staff recommend implementation of the following as they relate to Mental Health Board and Community Development Block Grant (CDBG) Funding beginning in the 2016 fiscal year: 1. Combine the two applications into one to create a universal application for both funding types. 2. Hold universal hearings to review applications for funding. 3. Consider appointing an Alderman to the Mental Health Board 4. Hold a joint meeting between the Mental Health Board, the Housing and Community Development Act Committee and the Human Services Committee in January, 2015 to discuss priorities for funding. The Human Services Committee will discuss the creation of a minimum funding level for Mental Health Board and CDBG grants at a future meeting. Legislative History December 1, 2014: The Human Services Committee discussed the following recommendations from the Human Services Funding Summit and approved the actions above. Attachments Memo from December 1, 2014 Human Services Committee meeting Memorandum 487 of 516 For Human Services meeting of December 1, 2014 Item: HH3 Human Services Funding Recommendations For Action To: Honorable Mayor and Members of the City Council Human Services Committee From: Erika Storlie, Deputy City Manager Subject: Human Services Funding Summit Recommendations Date: November 25, 2014 Recommendation It is recommended that the committee direct staff to implement the following recommendations as they relate to Mental Health Board and Community Development Block Grant (CDBG) Funding beginning in the 2016 fiscal year: 1. Combine the two applications into one to create a universal application for both funding types. 2. Hold universal hearings to review applications for funding. 3. Consider appointing an Alderman to the Mental Health Board 4. Create a minimum funding level for Mental Health Board and CDBG grants 5. Hold a joint meeting between the Mental Health Board, the Housing and Community Development Act Committee and the Human Services Committee in January, 2015 to discuss priorities for funding. Background A Human Services Funding Summit, a joint meeting between the City Council Human Services Committee, the Mental Health Board and the Housing and Community Development Act Committee was held on November 3. The purpose of the joint meeting was to continue discussions of grant funding processes and procedures from the City of Evanston to local service organizations and to define recommendations for enhancements and efficiencies to the funding process as well as to maximize the impact of the funding in the community. Also, allocation procedures for human service funding was discussed at the May 2014 meeting of the Mental Health Board, with consideration to returning to unified budget hearings for the 2016 fiscal year and revising funding procedures to maximize benefit to Evanston residents. Memorandum 488 of 516 Currently the Mental Health Board funding process is the single largest allocation of General Fund tax dollars to outside agencies. Unified budget hearings have been done in the past and could be a potential time saver for local organizations who apply for both Mental Health Board funding and CDBG funding that is distributed through the Housing and Community Development Act Committee. Additionally, there was discussion of the following: 1. Reforming how funds are allocated to focus on some key areas rather than maintenance funding, 2. Requesting an annual funding level from the City Council in the Spring prior to the Mental Health Board’s review of funding applications, and 3. Potentially transitioning scope from mental health to also include a broader public health and human services focus. 489 of 516 To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Boards, Committees and Commissions Update and Recommendations Date: November 24, 2014 Recommended Action: Pursuant to the Rules Committee discussion concerning the City’s Boards, Committees, and Commissions, the Rules Committee and staff recommend that the City Council: 1) receive this report; 2) designate City Council liaisons to all boards and commissions that currently do not have the Mayor or member of City Council as members; 3) approve the “Board and Commission Training and Communications Plan” and direct the City Manager to implement; 4) direct the City Manager and Corporation Counsel to conduct a review of existing rules for Boards and Commissions; 5) direct the City Manager to return to the Rules Committee in June, 2015 with an update on the implementation of the Plan and review of rules. Background: The Rules Committee has discussed improvements to coordination with the City’s Board and Commissions (“Groups”) over the last several years. A full listing of Groups is Attachment 1. Earlier this year, the Committee received results of a survey of Group chairs and requested staff to do additional outreach to the chairs. In October, I conducted two meetings for chairs of Groups. In attendance were the chairs of the following Groups: Recreation Board, Police Pension Board, Zoning Board of Appeals, Ladd Arboretum Committee, Preservation Commission, Public Safety Civil Service Commission, Age Friendly Task Force, Utilities Commission, Mental Health Board, Fire Pension Board, Board of Ethics, Arts Council, Sign Review and Appeals Board and Commission on Aging. Several common issues were discussed at both meetings: 1. Communication: The chairs felt that there was not a regular dialogue between their Groups and the City Council. The Groups want to better understand the priorities of the City Council for their groups. 2. Training: Everyone believes there should be better training for Chairs of Groups as well as for members. For City Council meeting of December 8, 2014 Item O3 Business of the City by Motion: Boards and Commissions Update & Recommendations For Action Memorandum 490 of 516 3. Reporting: The Groups would like a regular method to report their work to the City Council and receive feedback from the City Council. 4. Rules: The Groups were unclear on specific rules of conduct and scope for each Group. The League of Women Voters of Evanston sent a letter to Mayor Tisdahl on October 13, 2014 requesting that additional work also be done in this area (Attachment 2) Based on these discussions and the results received from the earlier survey, I am recommending that the City Council select liaisons to each Board and Commission at the beginning of each City Council term for those groups were the Mayor or a member of the City Council are not already members. City Council liaisons would receive all agendas and minutes of each group’s meeting and would attend at least one meeting of the group each year. The list of twenty-three groups that would need a liaison are: ADA Advisory Board Arts Council Board of Ethics Citizens’ Police Advisory Committee Public Safety Civil Service Commission Commission on Aging Committee on Public Place Names (CHECK COMPOSITION) Environment Board Firefighter’s Pension Board Foreign Fire Tax Board (CHECK COMPOSITION) Human Relations Commission Ladd Arboretum Committee Library Board Mental Health Board Plan Commission Parks and Recreation Board Police Pension Board Preservation Commission Sign Review and Appeals Board Design and Plan Review Committee Taxicab Advisory Board Utilities Commission Zoning Board of Appeals In addition, I recommending that the City Council direct me to implement a proposed “Board and Commission Communications and Training Plan” (Attachment 3) This plan encompasses many of the recommendations that were made by the Board and Commission Chairs. Staff would return to the Rules Committee in June, 2015 with a status report on its implementation. Finally, I am recommending that the City Council direct me and the Corporation Counsel to conduct a review of existing rules for Boards and Commissions and report back on recommendations for additions or changes to their rules no later than June, 2015. Legislative History: December 1, 2014: Rules Committee considered and approved the above recommendations. 491 of 516 Attachments: 1. Board and Commission Listing 2. October 13, 2014 Letter from League of Women Voters of Evanston 3. Proposed “Board and Commission Communications and Training Plan” 492 of 516 Boards, Commissions & Committees Staff Representative Chair 911-Emergency Telephone System Greg Klaiber Ald Grover ADA Advisory Board Sat Nagar Susan Newman Administrative & Public Works Rotates Aldermen Arts Council Jennifer Lasik Anne Berkeley & Lisa Degliantoni Board of Animal Control Wazny/Pickett Meridith Rives Board of Ethics Michelle Masoncup Mark Sheldon Board of Local Improvements Suzette Robinson Suzette Robinson Chicago Main TIF Advisory Committee Johanna Nyden Andrea Ford Citizens' Police Advisory Committee Rich Eddington No Chair City-Chamber Committee Mark Muenzer Aldermen Wynne, Wilson City-Northwestern Committee Joe McRae Alderman Fiske City-School Liaison Committee Wally Bobkiewicz Rotates Public Safety Civil Service Commission HR Manager John Paul Schmidt Commission on Aging Christina Ferraro Susan Canter Committee on Public Place Names Joe McRae Chair of Plan Commission Economic Development Committee Johanna Nyden Aldermen Environment Board Suzette Robinson Todd Schwier Firefighter's Pension Board Marty Lyons/Greg Klaiber Deron Daugherty Foreign Fire Tax Board Greg Klaiber Not active Housing & Comm Dev Act Committee Mark Muenzer Ald Rainey Housing & Homelessness Commission Mark Muenzer/Mary Ellen Poole Kevin Kane Human Relations Commission Marty Lyons/Jonnathan Williams-Kinsel Tonya Patterson Human Services Rotating Dept. Director Aldermen Ladd Arboretum Committee Paul D'Agostino Virginia Beatty Library Board Karen Danczak Lyons Chair Lighthouse Landing Complex Committee Paul D'Agostino Ald Grover Liquor Control Review Board Grant Farrar Mayor M/W/EBE Development Committee Marty Lyons Ald Braithwaite Mental Health Board Evonda Thomas-Smith Sandi Johnson Transportation/Parking Committee Marty Lyons Ald Wynne Plan Commission Mark Muenzer/Damir Latinovic Scott Peters *Zoning Committee of Plan Commission Mark Muenzer/Damir Latinovic Richard Shure *Comprehensive Plan Subcommittee Mark Muenzer/Damir Latinovic Scott Peters Planning & Development Mark Muenzer Aldermen Plarks & Recreation Board Joe McRae Dan Stein Police Pension Board Rich Eddington, Marty Lyons Tim Schoolmaster Preservation Commission Mark Muenzer/Carlos Ruiz Garry Shumaker Public Art Committee Jennifer Lasik TBA Rules Wally Bobkiewicz Aldermen Sign Review and Appeals Board Mark Muenzer Marnie Kadish Design & Project Review (previously SPAARC)Mark Muenzer Mark Muenzer Taxicab Advisory Board Marty Lyons No Quorum since 2010 Utilities Commission Dave Stoneback Richard Lanyon 493 of 516 Zoning Board of Appeals Mark Muenzer/Melissa Klotz Matt Rodgers Mayor Appointed Committees/Task Forces Mayor's Youth Task Force Mayor Mayor Age Friendly Evanston! Task Force Christina Ferraro Susan Cherco Downtown Performing Arts Center Task Force Jennifer Lasik No Chair Grocery Store Working Group Johanna Nyden Mayor Inactive or Completed Joint Review Board Lyons/Nyden Meets as needed Civic Center Committee Not Active Not active 494 of 516 495 of 516 To: Honorable Mayor and Members of the Rules Committee From: Wally Bobkiewicz, City Manager Subject: Board, Committee and Commission Communications and Training Plan Date: November 24, 2014 Communications: 1. All current members of Boards, Committees and Commissions (“Groups”) will be signed up for the City’s e-news, City Council agenda e-news and e-newsletters from appropriate areas covered by their group by January 31, 2015. (Staff: Ylda Capriccioso) 2. All new members will be signed up for appropriate e-news upon appointment. (Staff: Darlene Francellno, Ylda Capriccioso) 3. Each Group will submit an annual report to the City Council by February 28 each year. These reports will be collected by City Council standing committee and reviewed by the standing committee each year. These reports will then be posted on City webpage. (Staff: Ylda Capriccioso) 4. Chairs of each Group will meet with the Mayor and Chair of appropriate City Council standing committee once a year to discuss issues. (Staff: Darlene Francellno, Ylda Capriccioso) Training: 1. All current members of Groups will receive electronic copy of Groups Handbook by January 31, 2015. (Staff: Ylda Capriccioso) 2. Develop a formal orientation packet to be received by each new member of a Group. DF (Staff: Ylda Capriccioso) 3. All members of Groups appointed since January 1, 2013 will be invited to a general training and overview of responsibilities by February 28, 2015. Regular training will then be offered every six months for new Groups members. (Staff: Ylda Capriccioso) 4. All new Groups Chairs will receive training on how to conduct a meeting and other issues related to serving as Chairs. This training will be offered quarterly. (Staff: Wally Bobkiewicz, Ylda Capriccioso) 5. The City Manager will hold an annual meeting for Group chairs each year. (Staff: Wally Bobkiewicz) Memorandum X:\Human Services Committee\2014\12.1.14\BCCs\BCC Training Plan 11.24.14.docx 496 of 516 For City Council meeting of December 8, 2014 Item O4 Ordinance 151-O-14: Merging of Evanston Arts Council and Public Art Committee For Introduction To: Honorable Mayor and Members of the City Council From: Jennifer Lasik, Cultural Arts Coordinator; Wally Bobkiewicz, City Manager Subject: Ordinance 151-O-14, Amending the City Code and Merging the Evanston Arts Council and the Public Art Committees Date: December 8, 2014 Recommended action: The Rules Committee and staff recommend City Council adoption of Ordinance 151-O- 14, which amends the City Code to merge the Evanston Arts Council and the Public Art Committee into one committee. Background: The City of Evanston has two sections of code that deal with the arts. Title 2, Chapter 1 establishes the Evanston Arts Council and outlines its responsibilities and scope. Title 7, Chapter 16 outlines a program for “Public Works of Art” and establishes a Public Art Committee to oversee the program. Staff has evaluated the roles and responsibilities of the Evanston Arts Council and the Public Art Committee and has held numerous conversations with the members of the two committees about how to maximize communication, efficiency and effectiveness. Both the Evanston Arts Council and the Public Art Committee have voted to send joint recommendations to the City Council for the above action. Discussion: Currently, the City of Evanston has a mayorally-appointed Arts Council and a mayorally- appointed Public Art Committee which each meet once per month (with various other subcommittee meetings.) Merging the committees so that all members will simply sit on the Evanston Arts Council and using working groups to accomplish tasks and projects related to the “Public Works of Art” program will allow the program to be more strategic and more central to the goals and vision of the Arts Council. It will also strengthen and streamline the advisory and legislative capacity of the Evanston Arts Council and will maximize staff time and focus. Memorandum 497 of 516 Legislative History: On December 1, 2014, the City of Evanston Rules Committee approved the changes to the ordinance, with one amendment, changing the requisite number of Arts Council members from 15 to 12. Attachments: Ordinance 151-O-14 Page 2 of 2 498 of 516 11/25/2014 12/2/2014 151-O-14 AN ORDINANCE Amending City Code Title 2, Chapter 1“Arts Council” And Amending City Code Title 7, Chapter 16 “Works of Art” NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Title 2, Chapter 1 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 1. ARTS COUNCIL 2-1-1. ESTABLISHMENT. There is hereby established the Evanston Arts Council which shall be composed of twelve (12) fifteen (15) members to be appointed by the Mayor with the advice and consent of the City Council. No person shall be eligible for appointment to the Arts Council unless such person be a resident of the City or is employed within the City in a position other than Alderman, officer or employee of the City. 2-1-2. RATIONALE. The Arts Council shall encourage the involvement of citizens in artistic expression and aid in the coordination of private and public artistic and cultural endeavors in order to increase public support of such activities. 2-1-3. TERMS OF OFFICE. All appointees to the Arts Council shall serve terms of three (3) years or until their successors are appointed and confirmed; provided, however, that initially, three (3) members shall be appointed for terms of one year; three (3) members shall be appointed for terms of two (2) years; and three (3) members shall be appointed for terms of three (3) years. The six (6) members appointed pursuant to Ordinance 36-0-00 shall be appointed as follows: 2-1-4. POWERS. The Evanston Arts Council shall be vested with the following powers. 499 of 516 151-O-14 (A) To maintain an office properly equipped to discharge its functions. (B) To have a director and suitable staff appointed by the City Manager in consultation with the Arts Council. (C) To recommend to the City Council, annually and at such other times as it deems advisable, municipal assistance for artists, art organizations and cultural organizations located within the City; provided, however, that such recommendation shall not impinge upon nor limit the powers of such organizations to conduct private fundraising activities among the citizens of the City. (D) To review requests for and to grant financial and services support to individuals and organizations for arts and cultural purposes. (E) To coordinate, insofar as the individual organizations choose to participate, the activities of all artistic and cultural organizations within the City. (F) To sponsor and conduct, with or without admission charge, all types of exhibitions, shows, productions, displays and facilities pertaining to the visual and performing arts and related cultural activities. (G) To advise the Mayor, the City Council and the appropriate boards and commissions as to the adequacy and availability of space for the presentation of artistic and cultural activities and as to possible means of satisfying such unmet needs. (H) To adopt rules for meetings, the transaction of its business and to keep a record of its transactions, findings and determinations. (I) To perform any other acts or engage in other transactions prescribed by the ordinances of the City as to subsequent action of the City Council, and to have all powers necessary to or incidental to the foregoing. (J) To prepare and recommend to the City Council a comprehensive plan of cultural improvements looking to the present and future. The Arts Council shall make an annual report of its objectives and accomplishments. (K) To administer the City’s Public Art Program, including the following: 1. Administer the public art program and public art plan, with assistance and guidance from the Public Works Department and other departments responsible for specific construction projects. The public art plan, reviewed and revised annually, will include a plan for the development of a public art project or projects for each construction project. 2. Recommend specific guidelines for public art projects to include: a. Process for community participation in all phases of the public art project including, but not limited to, site selection, artist selection and dedication. b. Contractual details for the commissioning or purchase of works of art. c. Projected time line for each public art project. 3. Review design, execution and installation of works of art for public art projects. 500 of 516 151-O-14 4. Advise private developers in the selection of works of art for settings accessible to the public. 5. Oversee the process as part of the public art program for the removal and deaccessioning of works of art from the City art collection. 2-1-5. FUNDING PROVISIONS. The City Council shall determine its annual level of funding of the Evanston Arts Council. The Evanston Arts Council programs shall be funded, as much as possible, from funds other than those from the general fund of the City. None of the above sections, without prior approval by the City Council, shall include the power to obligate the City for compensation to any person, organization or agency. 2-1-6. PUBLIC ART PROGRAM (WORKS OF ART). The City Council acknowledges that works of art enhance the visual and sensory environment in the City, contributing thereby to the quality of life in the City. Works of art accessible to the public stimulate the economy of the City. The City Council therefore acknowledges and adopts as public policy for the City an undertaking to provide works of art in public places and facilities to an extent which is reasonable and proper using available public and private funds and in accord with a public process. Thus the purpose of this Chapter shall be as follows: (A) To provide a process by which the City shall acquire and maintain works of art, including but, not limited to, commissioning works of art; (B) To identify and administer a Public Art Fund for acquisition, maintenance and disposition of works of art; (C) To establish and administer a Public Art Plan and a public art program; (D) To dispose of works of art. 2-1-7. DEFINITIONS. The following definitions shall pertain to this Chapter: ARTS COUNCIL. The Evanston Arts Council. CITY ART COLLECTION. All works of art which are owned and maintained by the City of Evanston, pursuant to this Chapter. COMMITTEE. The Public Art Committee of the Evanston Arts Council, established as a subcommittee of the Arts Council acting in an advisory capacity to the Arts Council and City Council, with membership appointed by the Mayor. 501 of 516 151-O-14 CONSTRUCTION PROJECT. Any capital project at least fifty percent (50%) of the cost of which is paid by the City of Evanston which results in the construction of a new building having one or more floors and wherein the cost of construction exceeds one million dollars ($1,000,000.00). PUBLIC ART FUND. A dedicated interest-bearing account within the City General Fund into which shall be deposited all art funding authorized by this Chapter together with other monies as the City Council shall authorize for works of art as well as funds contributed to the City for works of art. PUBLIC ART PLAN. The written plan outlining all proposed public art projects coincident with and as an adjunct to the Capital Improvements Plan of the City of Evanston including the location, budget, projected selection process and other factors established by the public art program for each public art project. PUBLIC ART PROGRAM. The written policies and procedures which provide for the systematic recommended collection and recommended expenditure of public funds and funds donated to the City for the purchase of works of art; the maintenance of works of art for a public art project; the administration of the Public Art Plan for which designated funds are being deposited into the interest-bearing Public Art Fund; and the disposition of works of art. PUBLIC ART PROJECT. Any single project identified in the public art plan and involving the policies and procedures of the public art program which results or may result in the installation of a work of art as part of the City art collection. WORKS OF ART. All forms of original, artist-produced creations of visual art, including, but not limited to, sculpture, murals, mosaics, paintings, earthworks, etc. Not included in this definition are reproductions of original works of art; decorative, ornamental or functional elements which are designed by a building architect; mass produced objects; and directional or other functional elements, such as supergraphics, signing, color coding and maps, except where an artist is employed. (Ord. No. 87-0-94) 502 of 516 151-O-14 2-1-8. PUBLIC ART PROJECTS. The Arts Council shall prepare a Public Art Program and a Public Art Plan which shall include an identification of known, projected and recommended public art projects. All construction projects shall have recommended public art project(s) associated therewith which shall be included in the Public Art Plan. The goal for funds from public revenue sources for each public art project associated with each construction project may be up to but no more than one percent (1%) of the cost of any such construction project as estimated in the most recent Capital Improvements Plan of the City. The total estimated cost of any construction project hereunder shall exclude amounts for real property acquisition, demolition, furniture, financing costs, streets, sewers and infrastructure construction, if any. The total estimated cost of a construction project for which funding is determined for each public art project shall include actual construction costs, design fees, construction management and other related costs of the construction project. 2-1-9. RESPONSIBILITIES. To carry out its responsibilities hereunder, the Arts Council shall: (A) Develop and recommend policies, guidelines and processes for the implementation of the public art program. Policy issues shall include but not be limited to the following: 1. Method of selection of artists and art for each public art project; 2. Incentives for the inclusion of works of art in private developments; 3. Maintenance and conservation of works of art; 4. Deaccessioning and removal of works of art where necessary; 5. Acquisition of private funding, gifts, exhibits and loan of works of art. (B) Develop a Public Art Plan in concert with the most recent Capital Improvements Plan. (C) Review, revise as appropriate, and recommend for adoption by the City Council, the adoption of a public art program and a Public Art Plan; funding of public art projects; selection of artists and/or works of art for public art projects; allocation of payments for the design, execution and placement of works of art and such other acts consistent with this Chapter. 2-1-10. CULTURAL ARTS COORDINATOR. The City may employ a Cultural Arts Coordinator to work closely with the Arts Council, other originating agencies and departments, private developers, and artists. 503 of 516 151-O-14 2-1-11. CITY COORDINATION. The Cultural Arts Coordinator will work closely with the Arts Council, other originating agencies and departments, private developers, and artists to manage details of contracts, specifications, time tables, fee schedules, and other aspects of public art projects. 2-1-12. PENALTY. (A) It shall be unlawful for any person to remove without authorization, deface, paint over, or otherwise damage any public art in the City. Any person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) The fines provided for herein shall not be construed as limiting the power of an administrative hearing officer to impose other penalties and remedies as provided for by applicable legislation. In addition, to the fines specified above, any person found to have violated this Chapter shall pay for all costs to replace the public art. (C) Administration: The Cultural Arts Coordinator or his/her designee is charged with the administration of this Subsection. SECTION 2: Title 7, Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further amended and deleted in its entirety: CHAPTER 16. WORKS OF ART 7-16-1. PURPOSE. The City Council acknowledges that works of art enhance the visual and sensory environment in the City, contributing thereby to the quality of life in the City. Works of art accessible to the public also stimulate the economy of the City. The City Council therefore acknowledges and adopts as public policy for the City an undertaking to provide works of art in public places and facilities to an extent which is reasonable and proper using available public and private funds and in accord with a public process. Thus the purpose of this Chapter shall be as follows: (A) To provide a process by which the City shall acquire and maintain works of art, including but, not limited to, commissioning works of art; 504 of 516 151-O-14 (B) To identify and administer a Public Art Fund for acquisition, maintenance and disposition of works of art; (C) To establish and administer a Public Art Plan and a public art program; (D) To dispose of works of art. 7-16-2. DEFINITIONS. The following definitions shall pertain to this Chapter: ARTS COUNCIL. The Evanston Arts Council. CITY ART COLLECTION. All works of art which are owned and maintained by the City of Evanston, pursuant to this Chapter. COMMITTEE. The Public Art Committee of the Evanston Arts Council, established as a permanent body of the Arts Council acting in an advisory capacity to the Arts Council and City Council, with membership appointed by the Mayor. CONSTRUCTION PROJECT. Any capital project at least fifty percent (50%) of the cost of which is paid by the City of Evanston which results in the construction of a new building having one or more floors and wherein the cost of construction exceeds one million dollars ($1,000,000.00). PUBLIC ART FUND. A dedicated interest-bearing account within the City General Fund into which shall be deposited all art funding authorized by this Chapter together with other monies as the City Council shall authorize for works of art as well as funds contributed to the City for works of art. PUBLIC ART PLAN. The written plan outlining all proposed public art projects coincident with and as an adjunct to the Capital Improvements Plan of the City of Evanston including the location, budget, projected selection process and other factors established by the public art program for each public art project. PUBLIC ART PROGRAM. The written policies and procedures which provide for the systematic recommended collection and recommended expenditure of public funds and funds donated to the City for the purchase of works of art; the maintenance of works of art for a public art project; the administration of the Public Art Plan for which designated funds 505 of 516 151-O-14 are being deposited into the interest-bearing Public Art Fund; and the disposition of works of art. PUBLIC ART PROJECT. Any single project identified in the public art plan and involving the policies and procedures of the public art program which results or may result in the installation of a work of art as part of the City art collection. WORKS OF ART. All forms of original, artist-produced creations of visual art, including, but not limited to, sculpture, murals, mosaics, paintings, earthworks, etc. Not included in this definition are reproductions of original works of art; decorative, ornamental or functional elements which are designed by a building architect; mass produced objects; and directional or other functional elements, such as supergraphics, signing, color coding and maps, except where an artist is employed. (Ord. No. 87-0-94) 7-16-3. PUBLIC ART FUND. There is hereby created and established a dedicated interest-bearing account designated the public art fund, within the general fund into which shall be deposited monies described in this Chapter, other monies as the City Council shall designate, and such contributions, gifts and grants from individuals, groups and corporations as may be voluntarily contributed for public art projects. Contributions, gifts and grants to the City deposited into the public art fund shall be administered according to the public art program and public art plan. Contributions, gifts and grants may be used as part of the total allocation for public art projects associated with specific construction projects. Monies from the public art fund shall be expended for the selection, acquisition, installation, display, maintenance and disposition of works of art for any public art project and for the administration of the public art program and public art plan. Administrative costs associated with the public art program should be budgeted from noncity funds whenever possible. 7-16-4. PUBLIC ART COMMITTEE. (A) Composition; Appointment; Qualifications. The mayor shall appoint, with approval of the City Council, a standing committee of fifteen (15) members. Members of the public art committee shall reside or work in Evanston. The committee shall include at least eight (8) art professionals as well as representatives from the fields of architecture, landscape architecture, City planning, and/or engineering. Appointees shall have knowledge of contemporary public art, architecture, land use and City planning, and the Evanston community. From time to time, department heads from 506 of 516 151-O-14 other City departments, agencies, and from other boards and commissions shall be asked to serve as advisors to the public art committee on an interim basis when a public art project involving their particular department or agency is anticipated. A member of the Arts Council shall be appointed as one of the fifteen (15) committee members. In addition, the chair of the public art committee will sit as an ex officio member of the Evanston Arts Council, if not already an appointed member of the Evanston Arts Council. The public art committee will annually elect its own chair. (B) Terms Of Office; Vacancies. All appointees to the committee shall serve terms of three (3) years or until their successors are appointed and confirmed; provided, however, that initially, three (3) members shall be appointed for terms of one year; three (3) members shall be appointed for terms of two (2) years; and three (3) members shall be appointed for terms of three (3) years. The six (6) members appointed pursuant to Ordinance 80-0-00 shall be appointed as follows: three (3) members for terms of three (3) years; and three (3) members for terms of two (2) years. Members of the committee shall not serve for more than two (2) full terms, and vacancies shall be filled for the remaining portion of a vacant term by the mayor with approval of the City Council. All members shall serve as volunteers. (C) Functions. The public art committee will operate as a standing committee of the Arts Council. The primary purpose of the committee is to prepare and administer the public art program, the public art plan and public art projects under the direction of the Arts Council and pursuant to approval of the City Council. Functions further include, but are not limited to: 1. Developing of a public art program and a public art plan, with assistance and guidance from the Public Works Department and other departments responsible for specific construction projects. The public art plan, reviewed and revised annually, will include a plan for the development of a public art project or projects for each construction project. 2. Recommending specific guidelines for public art projects to include: a. Process for community participation in all phases of the public art project including site selection, artist selection and dedication. b. Contractual details for the commissioning or purchase of works of art. c. Projected time line for each public art project. 3. Reviewing design, execution and installation of works of art for public art projects. 4. Advising private developers in the selection of works of art for settings accessible to the public. 5. Overseeing the process as part of the public art program for the removal and deaccessioning of works of art from the City art collection. 507 of 516 151-O-14 7-16-5. PUBLIC ART PROJECTS. The Public Art Committee, with advice and consent of the Arts Council, shall prepare a public art program and a Public Art Plan which shall include an identification of known, projected and recommended public art projects. All construction projects shall have recommended public art project(s) associated therewith which shall be included in the Public Art Plan. The goal for funds from public revenue sources for each public art project associated with each construction project may be up to but no more than one percent (1%) of the cost of any such construction project as estimated in the most recent Capital Improvements Plan of the City. The total estimated cost of any construction project hereunder shall exclude amounts for real property acquisition, demolition, furniture, financing costs, streets, sewers and infrastructure construction, if any. The total estimated cost of a construction project for which funding is determined for each public art project shall include actual construction costs, design fees, construction management and other related costs of the construction project. 7-16-6. ARTS COUNCIL AUTHORITY. To carry out its responsibilities hereunder, the Arts Council shall: (A) Administer the Public Art Committee and assist the Committee to develop and recommend policies, guidelines and processes for the implementation of the public art program. Policy issues shall include but not be limited to the following: 1. Additional qualifications for future appointments to the Committee; 2. Method of selection of artists and art for each public art project; 3. Incentives for the inclusion of works of art in private developments; 4. Maintenance and conservation of works of art; 5. Deaccessioning and removal of works of art where necessary; 6. Acquisition of private funding, gifts, exhibits and loan of works of art. (B) Direct the Public Art Committee to develop a Public Art Plan in concert with the most recent Capital Improvements Plan. (C) Review, revise as appropriate, and recommend for adoption by the City Council, upon receipt from the Committee, the adoption of a public art program and a Public Art Plan; funding of public art projects; selection of artists and/or works of art for public art projects; allocation of payments for the design, execution and placement of works of art and such other acts consistent with this Chapter. 7-16-7. PUBLIC ART COORDINATOR. The City may employ a Public Art Coordinator to work closely with the Committee, other originating agencies and departments, private developers, and artists to manage details of contracts, specifications, time tables, fee schedules, and other aspects of 508 of 516 151-O-14 public art projects. The Coordinator shall report to the Executive Director of the Arts Council. 7-16-8. PENALTY. (A) It shall be unlawful for any person to remove without authorization, deface, paint over, or otherwise damage any public art in the City. Any person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) The fines provided for herein shall not be construed as limiting the power of an administrative hearing officer to impose other penalties and remedies as provided for by applicable legislation. In addition, to the fines specified above, any person found to have violated this Chapter shall pay for all costs to replace the public art. (C) Administration: The Director of Parks, Recreation and Community Development ("Director") or his/her designee is charged with the administration of this Subsection. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 509 of 516 151-O-14 SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 510 of 516 For City Council meeting of December 8, 2014 Item O5 Resolution 108-R-14, Opposing Senate Bill 16 For Action To: Honorable Mayor and Members of the City Council From: Cindy Plante, ICMA Local Government Management Fellow Subject: Resolution 108-R-14 Opposing Senate Bill 16 Date: December 1, 2014 Recommended Action: Mayor Tisdahl and the Rules Committee recommend City Council adoption of Resolution 108-R-14 opposing Senate Bill 16 (SB 16). The school boards of Evanston Township High School District 202 and Evanston/Skokie School District 65 adopted a joint resolution opposing the bill on November 3, 2014. Summary: SB 16, also known as the School Funding Reform Act of 2014 was passed by the State Senate this past May and is expected to be taken up by the State House in the coming weeks. SB 16 would change the way state education funding is allocated to local school districts, effectively taking state funds away from districts with high property tax values and redistributing them to districts with lower property tax revenue. The bill would also eliminate some special education funding and do away with supplemental low-income grants for districts, like Districts 65 and 202, with high concentrations of poverty. Under the analysis provided by the Illinois State Board of Education, roughly half of all school districts in the state would lose varying amounts of funding. In Evanston, District 202 would stand to lose over 80 percent of its state funding under the new plan, a loss of $2.2 million. District 65 would lose 84 percent of its funding or $6.5 million. The attached resolution outlines the detrimental impact passage of this legislation would have for public education funding in Evanston. The resolution expresses the City’s opposition to the funding changes called for in Senate Bill 16. If approved, the resolution will be forward to Evanston’s state legislative delegation to indicate The City’s support of the local school boards in opposing the legislation. Legislative History: Rules Committee approved Resolution 108-R-14 on December 1, 2014. Attachment: Resolution 108-R-14 Joint Resolution from D65 and D202 Memorandum 511 of 516 12/1/2014 108-R-14 A RESOLUTION Opposing passage of Senate Bill 16 – Education Funding Reform Act of 2014 WHEREAS, The 1970 Illinois Constitution States in Article X, Section 1 that the State has primary responsibility for financing public education in Illinois; and WHEREAS, Local school districts have seen a 10% decline in State funding for education over the last 14 years; and WHEREAS, Local school districts are responsible for bearing the costs of complying with over 140 unfunded State mandates; and WHEREAS, Underfunding of existing grant programs has resulted in late and skipped payments to local school districts; and WHEREAS, Evanston’s public school Districts 202 and 65 are alternate grant funded schools, which receive only a relatively small portion of State funds for schools; and WHEREAS, The bulk of funding for Evanston schools comes from property tax revenue; and WHEREAS, The amount of funding schools may levy from property tax revenue is limited by tax caps set by the legislature; and WHEREAS, Senate Bill 16 does nothing to increase overall State funding for public education in Illinois; and 512 of 516 108-R-14 WHEREAS, The funding changes proposed in Senate Bill 16 include the elimination of State funding for special education programs and services required by State and Federal law; and WHEREAS, Senate Bill 16 would eliminate supplemental low-income grants for districts with high concentrations of poverty, including Districts 65 and 202; and WHEREAS, approximately half of all Illinois school districts, including District 202 and District 65 would lose State funding under the formula proposed in Senate Bill 16; and WHEREAS, The funding formula proposed in Senate Bill 16 would result in a loss of $6.5 million per year for District 65 and $2.2 million per year for District 202; and WHEREAS, The cuts in State funding for Districts 65 and 202 that would result from passage of Senate Bill 16 would represent a loss of 80% of State funding for public schools in Evanston; and WHEREAS, Districts 65 and 202 would be unable to make up for the loss in State funding through property taxes due to existing tax caps; and WHEREAS, The loss of this funding would force Evanston’s public schools to increase class sizes and make cuts to student services and staff; and NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference; 513 of 516 108-R-14 SECTION 2: The City of Evanston opposes Senate Bill 16 and urges the Illinois General Assembly to instead adopt legislation that provides adequate, equitable, transparent and accountable distribution of funds to all Illinois school districts. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 514 of 516 Evanston/Skokie Districts 65/202 Joint Resolution Opposing Illinois Senate Bill 16 The 1970 Illinois Constitution states in Article X, Section 1: The State shall provide for an efficient system of high quality public educational institutions and services. Education in public schools through the secondary level shall be free. . . The State has the primary responsibility for financing the system of public education. Despite this Constitutional mandate Illinois currently ranks 50th out of 50 states in State dollars directed to education. (1) --State funding for education has declined over 10% over the last 14 years. (2) --State payments to schools have been late or skipped entirely in recent years. (3) --State mandates have increased in number and cost to Districts and now total at least 140. (4) Education Funding in Evanston Because Districts 65 and District 202 are “alternate grant” funded schools, which receive relatively little State funding, the Districts must rely almost exclusively on local property tax revenue as limited by tax caps to fulfill the responsibility that is supposed to be the State’s. Evanston’s low-income students (defined as those eligible for free or reduced lunch) make-up 38% of students in District 65 and over 44% of students in District 202. In addition, District 65 has at least 481 homeless students and District 202 has at least 158 homeless students as of 2014. (5) Senate Bill 16 and Its Negative Impact Last year the Senate Education Funding Advisory Committee (EFAC) was charged with proposing a state education funding system that provides adequate, equitable, transparent and accountable distribution of funds to school districts. (6) After EFAC issued its report on the broken state of school funding in Illinois, the Senate passed SB16, which ignores the “adequacy” charge of EFAC but purports to address the “equity” piece. (7) SB16 shifts State money from some Districts to others but provides no increase in the State budget for public education, a notable difference from similar approaches in other states. Among the fundamental defects in SB16 are: --The SB16 funding formula purports to take the low-income population into account, but instead, it weighs District property tax wealth far more heavily. In other words it reflects more concern with “poor” districts than with low income children. More specifically, SB16 would eliminate the supplemental low-income grant for districts, like Districts 65 and 202, with high concentrations of poverty, and the proposed funding formula fails to take into account the depth of poverty in particular districts. --SB16 does not address the over 10% decrease in state funding for schools over the last 14 years in Illinois, the late and skipped payments owed by the state to schools, or the unfunded mandates increasingly directed to schools. --SB16 would eliminate funding for special education personnel, despite the fact that providing services to students with disabilities is mandated by both State and federal law. 515 of 516 Resolution, Page 2 10/31/14 --SB16 inaccurately inflates the “Available Local Resources” of Districts 65 and 202 (and other districts) by assigning the same Equalized Assessed Valuation (EAV) to properties without regard to location and by calculating Available Local Resources without the adjustment for the impact of property tax caps. The change contemplated by SB16 would negatively impact about half of the school districts in Illinois, especially in the northern portion of the State. More important, it would negatively impact the students of those districts, especially those most at risk. Overall, school districts in Cook County and the collar counties would lose about $228 million in State funding, and the rest of the State would gain that amount. District 65 would lose 84.9 percent of its State funding or $6.5 million per year and District 202 would lose 80.8 percent of its State funding or $2.2 million. The first $8.7 million combined cut would be phased in over a four-year period. Beginning in year five, there would be a full $8.7 million reduction in funding to the Districts. (8) With the loss of $8.7 million in funding, Districts 65 and 202 would have little choice but to reduce programs and services to our students. Those reductions could include reductions in teaching staff (personnel costs are three quarters of District budgets) that could lead to larger class sizes with less personalized instruction for our students. Evanston Schools Cannot Support SB16 Without addressing adequacy in a way that acknowledges the cost of educating high-need students, SB16’s purported focus on equity falls flat. The elected school boards of District 65 and District 202 recognize that the funding formula for Illinois public schools is broken. In order for the state to fulfill its commitment to providing an effective and adequate education to all children, especially low-income children and those with special needs, a new funding formula that supports the learning and development of all children is necessary. Senate Bill 16 in its current format does not fulfill these parameters leading both District 65 and District 202 to oppose its passage. SB16 penalizes schools in communities that have prioritized funding of public education and taken on the tax burden that supports high quality public education in their communities. Communities have taken this approach because the State has failed to be the “primary” provider of the “free” and “high quality” public education required by the State Constitution. The answer to the inequity of a system that forces local communities to take on an obligation of the State is not to penalize those who take on that burden but for the State to acknowledge its own obligation and properly fund education across the State. For these reasons, Districts 65 and 202 oppose SB16. Tracy Quattrocki, District 65 Board President Gretchen Livingston, District 202 Board President 1. http://www.isbe.state.il.us/budget/FY14/fact-sheet4-efab.pdf 2. http://www.iasb.com/pdf/lottery.pdf. 3. http://www.isbe.state.il.us/budget/fy15/fy15-fact-sheet2-gsa.pdf. 4. http://sites.google.com/a/ed-red.org/ed-red/ 5. http://tinyurl.com/ISBE-SIS-Homeless-Data-FY2014 6. www.isbe.net/efac/#sb16 7. http://www.ilga.gov/legislation/BillStatus.asp?DocTypeID=SB&DocNum=16&GAID=11&SessionID=84&LegID=53973 8. www.isbe.net/efac/#sb16 516 of 516