HomeMy WebLinkAbout11.24.14 Packet
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 24, 2014
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development (P&D) Committee meeting meets at 7:15 pm.
City Council meeting will convene after conclusion of the P&D meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Holiday Tree Lighting, November 29, 2014
Shop Local: Small Business Saturday, November 29, 2014
Holiday Trash Collections
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Holmes
Planning & Development - Alderman Fiske
Human Services - Alderman Burrus
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(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of November 10, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through November 2, 2014 $2,645,921.30
(A2) City of Evanston Bills – November 25, 2014 $2,878,029.39
For Action
(A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic
Center Sustainable Parking Lot Reconstruction (Bid 14-60)
Staff recommends the City Council authorize the City Manager to execute a
contract awarding the Civic Center Sustainable Parking Lot reconstruction
contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg,
IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water
Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the
Parking Fund.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2015
Staff recommends City Council approval to purchase the outlined insurance
policies at a total cost of $552,224, which will renew all insurance coverage for
the City for Fiscal Year 2015. Funding is provided by the Insurance Fund FY2015
budget of 610,000, Accounts 7800.62615 and 7800.66044.
For Action
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(A3.3) Approval of Contracts for Water Treatment Chemicals for Purchase in FY
2015 (Bid 14-62)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following vendors to supply water treatment chemicals for
FY2015: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum); 2) JCI Jones (1765 Ringling
Blvd., Sarasota, FL) in the amount of $35,292 to supply chlorine; 3) Key
Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the amount of $133,011
to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road,
Riceboro, GA) in the amount of $23,120 to supply polymer; and 5) Carus
Corporation (315 Fifth Street, Peru, IL) in the amount of $93,525 to supply
blended phosphate. The total of these proposed purchases is $477,278.40.
Funding is provided by Water Fund Business Unit 7110.
For Action
(A3.4) Approval of Financial Assistance through the Façade Improvement
Program for Bangers and Lace
Staff recommends approval of financial assistance for a façade improvement
project for Bangers and Lace, a new restaurant and tavern, located at 810 Grove
Street, on a 50/50 cost sharing basis in an amount not to exceed $10,500.
Funding is provided by the Economic Development Fund’s Business District
Improvement Fund (5300.65522).
For Action
(A3.5) Approval of Service Agreement for the 2014 Certificate of Rehabilitation
Program with the James B. Moran Center for Youth Advocacy
Staff recommends that City Council authorize the City manager to execute a
renewal of an agreement between the City of Evanston and the James B. Moran
Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide
legal services for not less than 9 Evanston residents to secure certificates of
rehabilitation in an amount not to exceed $30,000. Funding is provided by a
$30,000 allocation approved in the City’s 2014 Community Development Block
Grant budget.
For Action
(A4) Resolution 83-R-14, Authorizing the Execution of an Agreement to
Purchase Property for a Park and Accept a Dedication of Land for the New
Ashland Avenue Extended Roadway within the Emerson Square
Subdivision
Staff recommends City Council adoption of Resolution 83-R-14, authorizing the
execution of an agreement to purchase property for a park and accept a
dedication of land for the new Ashland Avenue extended roadway, all within the
Emerson Square Subdivision.
For Action
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(A5) Resolution 89-R-14, Amending the FY 2014 Budget
Staff recommends City Council adoption of Resolution 89-R-14, authorization to
amend the FY 2014 Budget. The proposed amendment would increase FY 2014
General Fund budgeted expenditures by $1,622,053 from $89,012,485 to
$90,634,538.
For Action
(A6) Resolution 91-R-14, Fiscal Year 2015 Budget of the City of Evanston
Staff recommends City Council adoption of Resolution 91-R-14 which approves
the FY 2015 Budget of the City of Evanston, in the amount of $265,110,667.
For Action
(A7) Ordinance 148-O-14, Amending Class P Liquor License, Allowing for Sale
of Alcohol in Containers with Volumes of 200 mL or Greater
Local Liquor Commissioner recommends City Council adoption of Ordinance
148-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6(P) to
permit the retail sale of alcohol in containers with volumes equal to or greater
than 200 mL for off-premise consumption. Suspension of the Rules is requested
to permit introduction and action by City Council on November 24, 2014.
For Introduction and Action
(A8) Ordinance 133-O-14: City of Evanston 2014 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 133-O-14, which
levies the annual property tax for General Fund Operations, Illinois Municipal
Retirement Fund, Police and Fire Pension Funds, and General Assistance Fund.
This ordinance was introduced at the October 25, 2014 City Council meeting.
For Action
(A9) Ordinance 134-O-14: 2014 Special Service Area #4 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 134-O-14, which
levies the annual property tax for Special Service Area #4. This ordinance was
introduced at the October 25, 2014 City Council meeting.
For Action
(A10) Ordinance 135-O-14: Evanston Public Library 2014 Tax Levy
Staff requests City Council adoption of Tax Levy Ordinance 135-O-14 which
levies the annual property tax for the Evanston Public Library. This ordinance
was introduced at the October 25, 2014 City Council meeting.
For Action
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(A11) Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter 12,
Relating to the City Waterworks System “Charges, Rates, Fees and
Penalties”
Staff recommends City Council adoption of Ordinance 137-O-14 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees and Penalties”. Staff is recommending a ten percent
(10%) water rate increase. Effective January 1, 2015, the minimum charges and
the quantity charge are proposed to increase by ten percent. This ordinance was
introduced at the November 10, 2014 City Council meeting.
For Action
(A12) Ordinance 136-O-14, Amending Subsection 3-4-6-(A) Regarding Retail Sale
of Wine and Beer for Consumption Off Premises
Local Liquor Commissioner recommends City Council adoption of Ordinance
136-O-14, which permits the retail sale of wine, refrigerated beer, and/or
unrefrigerated beer in original packaging for consumption off the premises with
the retail sale of food products. This ordinance was introduced at the November
10, 2014 City Council meeting.
For Action
(A13) Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street, Evanston
with 2022 Central LLC d/b/a Lush Wine & Spirits
Staff recommends adoption of Ordinance 128-O-14, authorizing the City
Manager to negotiate and execute a Commercial Lease with 2022 Central LLC
d/b/a Lush Wine & Spirits for the lease of City-owned real property located at
2022 Central Street, Evanston. This ordinance was introduced at the November
10, 2014 City Council meeting.
For Action
(A14) Ordinance 140-O-14 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 10, Schedule X (C):Two-Hour Limited Parking
on Ewing Avenue
Staff recommends that City Council adopt Ordinance 140-O-14 amending Title
10, Chapter 11, Section 10, Schedule X (C), by including the east side of Ewing
Avenue from Harrison Street to the restricted thirty (30) minute space at Central
Street, as limited two-hour parking between the hours of 9 o’clock (9:00) A.M and
six o’clock (6:00) P.M., on any day except Sunday and national holidays. This
ordinance was introduced at the November 10, 2014 City Council meeting.
For Action
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(A15) Ordinance 141-O-14 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential Exemption
Parking District A on Noyes Street
Staff recommends that City Council adopt Ordinance 141-O-14 amending Title
10, Chapter 11, Section 10, Schedule X (F) 6: Residential Exemption Parking
District A. This amendment would eliminate the residential permit exemption for
the two hour parking restrictions in the 800 and 900 blocks of Noyes Street to
better manage the increased business activity in that area. This ordinance was
introduced at the November 10, 2014 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 145-O-14, Granting a Special Use for a Single Family Detached
Dwelling at 1513 Greenleaf Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 145-O-14 granting a special use permit for a single family detached
dwelling in the B1 Business District at 1513 Greenleaf Street. The requested
special use permit will allow for the rehabilitation of a blighted property in an
existing neighborhood business district. The applicant has complied with all
zoning requirements, and meets all of the standards for a special use in the B1
Business District.
For Introduction
(P2) Ordinance 146-O-14, Granting a Special Use for Commercial Indoor
Recreation, Barre Code, at 604 Davis Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 146-O-14 granting a special use permit for Commercial Indoor
Recreation, Barre Code, at 604 Davis Street. The requested special use permit
will allow a new business within the city that will utilize a currently vacant space
in an existing downtown retail district. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use in the D2
Downtown Retail Core District.
For Introduction
(P3) Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant,
Domino’s Pizza, at 911 Foster Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 147-O-14 granting a special use permit for a Type 2 Restaurant,
Domino’s Pizza, in the B1 Business District. The applicant has complied with all
zoning requirements, and meets all of the standards for a special use for this
district. Suspension of the Rules is requested to permit introduction and action by
City Council on November 24, 2014.
For Introduction and Action
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(P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to
Central Street Overlay District (oCSC)
The Plan Commission and staff recommend City Council adoption of Ordinance
114-O-14 to modify certain portions of Section 6-15-14 Central Street Overlay
District (oCSC).
For Introduction
(P5) Ordinance 120-O-14, Granting a Special Use for a Daycare Center-Child at
1909-1911 Howard Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 120-O-14 granting a special use permit for a Daycare Center-Child in
the C1 Commercial District at 1909-1911 Howard Street. In response to a
request at the October 13, 2014 P&D meeting, the applicant has now provided a
Letter of Intent outlining the proposed tenant lease that commenced September
1, 2014.
For Introduction
MEETINGS SCHEDULED THROUGH DECEMBER 2014
Upcoming Aldermanic Committee Meetings
Mon, Dec 1 6 pm Rules Committee
Mon, Dec 1 7:30 pm Human Services Committee
Mon, Dec 8 6 pm A&PW, P&D, City Council meetings
Mon, Dec 10 7 pm Northwestern University/City Committee
Tues, Dec 16 7:30 pm Housing & Community Dev Act Ctte
Wed, Dec 17 6 pm Transportation/Parking Committee
Wed, Dec 17 6:30 pm M/W/EBE Advisory Committee
Wed, Dec 17 7:30 pm Economic Development Committee
Fri, Dec 19 7 am Housing & Homelessness Commission
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 10, 2014
Roll Call: Alderman Fiske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes
Absent: Alderman Rainey
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order after the Roll Call
recognized a quorum had been met. Aldermen Fiske and Tendam arrived at 7:15 p.m.
Mayor Public Announcements
The Mayor thanked everyone for coming out to vote, and conferred with the City Clerk
that it was a considerable turnout.
City Manager Public Announcements
City Manager Bobkiewicz had no announcements.
Communications: City Clerk
City Clerk Greene invited all to come out Thursday, November 13th to attend the first
Graduation Ceremony of the Evanston Citizen Fire Academy. The time and place was
7:30 p.m. in the Council Chambers. He also thanked the voters for voting and invited
them to vote at the next election as well.
Public Comment
There were no citizens signed up to speak.
Items not approved on Consent Agenda:
(A8) Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street, Evanston
with 2022 Central LLC d/b/a Lush Wine & Spirits
Staff recommends adoption of Ordinance 128-O-14, authorizing the City
Manager to negotiate and execute a Commercial Lease with 2022 Central LLC
d/b/a Lush Wine & Spirits for the lease of City-owned real property located at
2022 Central Street, Evanston. Suspension of the Rules is requested to permit
introduction and action by City Council on November 10, 2014. 8 of 357
City Council Agenda November 10, 2014 Page 2 of 7
For Introduction and Action
(A10) Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter 12,
Relating to the City Waterworks System “Charges, Rates, Fees and
Penalties”
Staff recommends City Council adoption of Ordinance 137-O-14 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees and Penalties”. Staff is recommending a ten percent
(10%) water rate increase. Effective January 1, 2015, the minimum charges and
the quantity charge are proposed to increase by ten percent.
For Introduction
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of October 25, 2014
(M2) Approval of Minutes of the Regular City Council Meeting of October 27, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through October 19, 2014 $2,824,691.76
(A2) City of Evanston Bills – November 11, 2014 $4,313,142.36
Credit Card Activity – Period ending September 30, 2014 $ 156,868.50
For Action
(A3.1) Approval of Contract Increase with SAFEbuilt, Inc. for Back-up Building
Inspection and Plan Review Services
Staff recommends City Council authorization for the City Manager to increase the
back-up Building Inspection and Plan Review Services contract agreement
amount from $20,000 to a not to exceed amount of $35,000 with SAFEbuilt, Inc.
(3755 Precision Drive, Suite 140, Loveland, CO) due to significantly increased
need for plan review services. Funding for the increased services will be provided
by available balance of $20,000 in Construction Engineering Services Account
100.21.2126.62150.
For Action
(A3.2 Approval of Towing Contracts for Snow Towing Operations
Staff recommends that City Council authorize the City Manager to execute
contract(s) for Snow Towing Services in an amount not to exceed $60,000 with
various towing companies. (See attached list.) Funding is provided by the Snow
and Ice Control General Fund Account 100.26.2680.62451.
For Action
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(A3.3) Approval of Contract with O’Hara Construction, Inc., for the Fleetwood-
Jourdain Community Center- Fitness Center and Lorraine H. Morton Civic
Center-Ground Floor (North Wing) Ceiling Installation
Staff recommends City Council authorize the City Manager to execute a contract
for the Fleetwood-Jourdain Community Center fitness center and Lorraine H.
Morton Civic Center (ground floor north wing) acoustical ceiling installation
project with O’Hara Construction, Inc., (8115 Ridgeway Avenue, Skokie, IL) in
the amount of $19,991. Funding is provided by the Capital Improvement Fund for
Fleetwood-Jourdain Minor Improvements Account 416458.65510.
For Action
(A4) Approval for a One Month Employee Health Insurance Premium
Contribution Holiday
Staff recommends that City Council authorize the City Manager to give a one
month Employee Health Insurance Premium Holiday for the month of December
2014. Funding is provided by City health care savings due to lower claim costs
that has resulted in the City’s overall health care costs decreasing in 2014.
For Action
(A5) Approval for Free Holiday Parking in the City’s Three Downtown Self-Park
Garages and Lot 60 located at 1234 Chicago Avenue
Staff recommends that the City Council approve free holiday parking in the City’s
three Downtown Self-Park Garages and Lot 60 located at 1234 Chicago Avenue
on weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning
Thursday, November 27, 2014 through Saturday, January 3, 2015. Funding is
provided by the Parking Fund.
For Action
(A6) Resolution 85-R-14, Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized IMRF Agent
Staff recommends City Council adoption of Resolution 85-R-14, appointing
Martin Lyons as the IMRF Authorized Agent.
For Action
(A7) Ordinance 136-O-14, Amending Subsection 3-4-6-(A) Regarding Retail Sale
of Wine and Beer for Consumption Off Premises
Local Liquor Commissioner recommends City Council adoption of Ordinance
136-O-14, which permits the retail sale of wine, refrigerated beer, and/or
unrefrigerated beer in original packaging for consumption off the premises with
the retail sale of food products.
For Introduction
(A9) Ordinance 139-O-14, Amending the Class I Liquor License and Increasing
the Number of Class I Liquor Licenses for 2022 Central, LLC d/b/a Lush
Wine & Spirits, 2022 Central Street
Local Liquor Commissioner recommends adoption of Ordinance 139-O-14, which
amends Evanston City Code of 2012 Subsection 3-4-6-(I), revising the current
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unused Class I Liquor License classification to more comprehensively and
adequately address the retail sale of alcoholic liquor on premises which are
restaurants with an additional retail sales area, increasing number of authorized
Class I liquor licenses from zero (0) to one (1). Suspension of the Rules is
requested to permit introduction and action by City Council on November 10,
2014.
For Introduction and Action
(A11) Ordinance 140-O-14 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 10, Schedule X (C):Two-Hour Limited Parking
on Ewing Avenue
Staff recommends that City Council adopt Ordinance 140-O-14 amending Title
10, Chapter 11, Section 10, Schedule X (C), by including the east side of Ewing
Avenue from Harrison Street to the restricted thirty (30) minute space at Central
Street, as limited two-hour parking between the hours of 9 o’clock (9:00) A.M and
six o’clock (6:00) P.M., on any day except Sunday and national holidays.
For Introduction
(A12) Ordinance 141-O-14 Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential Exemption
Parking District A on Noyes Street
Staff recommends that City Council adopt Ordinance 141-O-14 amending Title
10, Chapter 11, Section 10, Schedule X (F) 6: Residential Exemption Parking
District A. This amendment would eliminate the residential permit exemption for
the two hour parking restrictions in the 800 and 900 blocks of Noyes Street to
better manage the increased business activity in that area.
For Introduction
(A13) Ordinance 125-O-14, Increasing the Number of Class C-1 Liquor Licenses
for Bangers and Lace Evanston LLC d/b/a Bangers and Lace, 810 Grove
Street
Staff recommends City Council adoption of Ordinance 125-O-14, which amends
Evanston City Code of 2012 Subsection 3-4-6-(C-1), as amended, to increase
the number of authorized Class C-1 liquor licenses from six (6) to seven (7). This
ordinance was introduced at the October 27, 2014 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(November 10, 2014 Planning & Development Committee meeting
has been canceled.)
(P1) Ordinance 129-O-14, Granting a Special Use for a Restaurant-Type 2, 800
Degrees Neapolitan Pizzeria, at 812 Church Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
129-O-14 granting a special use permit for a Type 2 Restaurant, 800 Degrees, in
the D3 Downtown Core Development District. The applicant has complied with all
zoning requirements, and meets all of the standards for a special use for this
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district. This ordinance was introduced at the October 27, 2014 City Council
meeting.
For Action
HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE
(O1) Resolution 86-R-14, Approving the Neighborhood Revitalization Strategy
Area Plan and Citizen Participation Plan of the City’s 2015-2019 Proposed
Consolidated Plan
The Housing and Community Development Act Committee and staff recommend
adoption of Resolution 86-R-14 approving the Citizen Participation Plan and
Neighborhood Revitalization Strategy Area (NRSA) Plan, which are part of the
City’s 2015-2019 Proposed Consolidated Plan.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Ladd Arboretum Committee Pamela Johnson
Alderman Wynne asked for approval of the Consent Agenda and it was seconded by
Alderman Grover. Roll Call vote was 8-0 and the Consent Agenda was approved.
Items for discussion:
(A8) Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street, Evanston
with 2022 Central LLC d/b/a Lush Wine & Spirits
Staff recommends adoption of Ordinance 128-O-14, authorizing the City
Manager to negotiate and execute a Commercial Lease with 2022 Central LLC
d/b/a Lush Wine & Spirits for the lease of City-owned real property located at
2022 Central Street, Evanston. Suspension of the Rules is requested to permit
introduction and action by City Council on November 10, 2014.
For Introduction and Action
Alderman Holmes motioned for approval and seconded by Alderman Tendam.
Suspension of rules were not suspended, this item was only introduced.
(A9) Ordinance 139-O-14, Amending the Class I Liquor License and Increasing
the Number of Class I Liquor Licenses for 2022 Central, LLC d/b/a Lush
Wine & Spirits, 2022 Central Street
Local Liquor Commissioner recommends adoption of Ordinance 139-O-14, which
amends Evanston City Code of 2012 Subsection 3-4-6-(I), revising the current
unused Class I Liquor License classification to more comprehensively and
adequately address the retail sale of alcoholic liquor on premises which are
restaurants with an additional retail sales area, increasing number of authorized
Class I liquor licenses from zero (0) to one (1). Suspension of the Rules is
requested to permit introduction and action by City Council on November 10,
2014.
For Introduction and Action
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Alderman Holmes motioned to suspend the rules and it was seconded by Alderman
Tendam, and a Voice Vote was taken with no nayes. Alderman Wynne moved for action
approval and seconded by Alderman Tendam. Roll Call 8-0 the motion passed.
(A10) Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter 12,
Relating to the City Waterworks System “Charges, Rates, Fees and
Penalties”
Staff recommends City Council adoption of Ordinance 137-O-14 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees and Penalties”. Staff is recommending a ten percent
(10%) water rate increase. Effective January 1, 2015, the minimum charges and
the quantity charge are proposed to increase by ten percent.
For Introduction
Alderman Holmes motioned for approval and seconded by Alderman Wynne. Roll Call
6-2 (Aldermen Holmes and Braithwaite voted nay). The motion passed.
SPECIAL ORDER OF BUSINESS
(SP1) FY2015 Budget Discussion
No formal action will be taken regarding the FY2015 Proposed Budget. . This is a
continuation of the Council budget discussion begun on October 20, 2014.
Budget documents are available here: http://www.cityofevanston.org/city-budget/
For Discussion
City Manager Bobkiewicz presented the proposed FY2015 Budget answers to questions
that were raised by the Council and Public. He also opened the floor for additional
questions and concerns the Council may have. He stated at the next meeting on
Monday, November 17th, he would have revisions to the Budget based on the
Questions received tonight. Then on Monday, November 24th if all goes well he will
present the final revisions for approval with the appropriate Ordinances and
Resolutions.
Questions/Concerns from the Council:
1. Breakdown by line item for the Vital Records Department.
2. Street Paving Plans (we seem to fall behind each year).
3. Allocating more money to provide for street repairs to stay ahead
a) Mr. Lyons, Assistant City Manager stated there will be enough funds that
could be allocated to the street repairs.
4. Clarification of the Library’s levy authority to raise taxes.
a) Grant Farrar, City Attorney gave his understanding of the statutes for the
Library Board’s actions in reference to going above their statuary limits as it
relates to a Home Rule Municipality.
5. Keeping track of funding for the Animal Shelter and the standards that have been
set.
a) Mr. Bobkiewicz stated $35,000.00 have been allocated with no thought of
private donations.
6. What is the percentage the Library Board’s over extension of their levy?
a) Mr. Lyons gave an explanation of the Library Board’s levy request.
7. Creation of a 501C3 for the purpose of controlling the funds received by the
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Animal Board and how it is being handled.
8. Will a tax deduction be considered for people making donations to the Animal
Shelter?
The Mayor thanked the organization that gave everyone on the dais a daffodil bud.
Call of the Wards
Ward 1, Alderman Fiske thanked all the Veterans for their service including her
husband.
Ward 2, Alderman Braithwaite also acknowledged the Veterans and announced his
Thursday ward meeting at 7:00 in the District 65 Building. Valley Produce owners will be
there.
Ward 3, Alderman Wynne thanked the six graders from Nichols School for their clean-
up on the Lakefront. She also thanked all the Veterans for their service.
Ward 4, Alderman Wilson wanted to echo the sentiments for the Veterans’ sacrifices.
Ward 5, Alderman Holmes stated her father and both sons served, and in honor of their
service she joined the Women’s Auxiliary of Post 7186. Stated this was a wonderful
filled weekend and the honorees of the Joe Martin Foundation. Also the Hecky Powell
honorary street sign display.
Ward 6, Alderman Tendam wanted to refer to staffing concerning invisible fences. He
also enjoyed the Zombie Scramble.
Ward 7, Alderman Grover was impressed with the Zombie Scramble and stated we
must do it again next year and recruit more Zombies. She stated the Next Theater going
dark and a great loss for the City.
Ward 9, Alderman Burrus extended her condolences to Judge Hansen for the death of
her father.
A motion to adjourn was made and seconded, and with a Voice Vote in the
positive the Regular meeting ended at 8:00 p.m.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk
14 of 357
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, November 24, 2014
6 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF November 10, 2014
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through November 2, 2014 $2,645,921.30
(A2) City of Evanston Bills – November 25, 2014 $2,878,029.39
For Action
(A3.1) Approval of Contract with A. Lamp Concrete Contractors Inc. for the Civic
Center Sustainable Parking Lot Reconstruction (Bid 14-60)
Staff recommends the City Council authorize the City Manager to execute a
contract awarding the Civic Center Sustainable Parking Lot reconstruction
contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd., Schaumburg,
IL) in the amount of $1,400,000. Funding is provided by: a Metropolitan Water
Reclamation District (MWRD) Grant of $750,000 and by $650,000 from the
Parking Fund.
For Action
(A3.2) Approval of Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2015
Staff recommends City Council approval to purchase the outlined insurance
policies at a total cost of $552,224, which will renew all insurance coverage for
the City for Fiscal Year 2015. Funding is provided by the Insurance Fund FY2015
budget of 610,000, Accounts 7800.62615 and 7800.66044.
For Action
Rev. 11/20/2014 3:53:09 PM 15 of 357
(A3.3) Approval of Contracts for Water Treatment Chemicals for Purchase in FY
2015 (Bid 14-62)
Staff recommends that City Council authorize the City Manager to execute
contracts with the following vendors to supply water treatment chemicals for
FY2015: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum); 2) JCI Jones (1765 Ringling
Blvd., Sarasota, FL) in the amount of $35,292 to supply chlorine; 3) Key
Chemical Inc. (9503 Dovewood Place, Waxhaw, NC) in the amount of $133,011
to supply HFS acid (fluoride); 4) Polydyne Inc. (One Chemical Plant Road,
Riceboro, GA) in the amount of $23,120 to supply polymer; and 5) Carus
Corporation (315 Fifth Street, Peru, IL) in the amount of $93,525 to supply
blended phosphate. The total of these proposed purchases is $477,278.40.
Funding is provided by Water Fund Business Unit 7110.
For Action
(A3.4) Approval of Financial Assistance through the Façade Improvement
Program for Bangers and Lace
Staff recommends approval of financial assistance for a façade improvement
project for Bangers and Lace, a new restaurant and tavern, located at 810 Grove
Street, on a 50/50 cost sharing basis in an amount not to exceed $10,500.
Funding is provided by the Economic Development Fund’s Business District
Improvement Fund (5300.65522).
For Action
(A3.5) Approval of Service Agreement for the 2014 Certificate of Rehabilitation
Program with the James B. Moran Center for Youth Advocacy
Staff recommends that City Council authorize the City manager to execute a
renewal of an agreement between the City of Evanston and the James B. Moran
Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL) to provide
legal services for not less than 9 Evanston residents to secure certificates of
rehabilitation in an amount not to exceed $30,000. Funding is provided by a
$30,000 allocation approved in the City’s 2014 Community Development Block
Grant budget.
For Action
(A4) Resolution 83-R-14, Authorizing the Execution of an Agreement to
Purchase Property for a Park and Accept a Dedication of Land for the New
Ashland Avenue Extended Roadway within the Emerson Square
Subdivision
Staff recommends City Council adoption of Resolution 83-R-14, authorizing the
execution of an agreement to purchase property for a park and accept a
dedication of land for the new Ashland Avenue extended roadway, all within the
Emerson Square Subdivision.
For Action
Rev. 11/20/2014 3:53:09 PM 16 of 357
(A5) Resolution 89-R-14, Amending the FY 2014 Budget
Staff recommends City Council adoption of Resolution 89-R-14, authorization to
amend the FY 2014 Budget. The proposed amendment would increase FY 2014
General Fund budgeted expenditures by $1,622,053 from $89,012,485 to
$90,634,538.
For Action
(A6) Resolution 91-R-14, Fiscal Year 2015 Budget of the City of Evanston
Staff recommends City Council adoption of Resolution 91-R-14 which approves
the FY 2015 Budget of the City of Evanston, in the amount of $265,110,667.
For Action
(A7) Ordinance 148-O-14, Amending Class P Liquor License, Allowing for Sale
of Alcohol in Containers with Volumes of 200 mL or Greater
Local Liquor Commissioner recommends City Council adoption of Ordinance
148-O-14, which amends Evanston City Code of 2012 Subsection 3-4-6(P) to
permit the retail sale of alcohol in containers with volumes equal to or greater
than 200 mL for off-premise consumption. Suspension of the Rules is requested
to permit introduction and action by City Council on November 24, 2014.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Rev. 11/20/2014 3:53:09 PM 17 of 357
Administration and Public Works Committee Meeting
Minutes of November 10, 2014
Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: D. Holmes, J. Grover, C. Burrus, P. Braithwaite (arrived late)
MEMBERS ABSENT: A. Rainey
STAFF PRESENT: D. Stoneback, M. Lyons, G. Farrar, W. Bobkiewicz, C. Plante, S.
Nagar, T. Turner, E. Storlie, L. Jeschke, M. Muenzer, M. Sumar,
K. Danczak-Lyons, P. Gottschalk
STAFF ABSENT: J. Nyden, B. Dorneker, S. Robinson, L. Biggs, J. Williams-
Kinsel, Chief Klaiber, C. Hurley, J. Maiworm, E. Thomas-Smith,
J. McRae, R. Voss, Chief Eddington, S. Flax, Mayor Tisdahl
PRESIDING OFFICIAL: Ald. Holmes
I. DECLARATION OF QUORUM
A quorum being present, Ald. Holmes called the meeting to order at 6:07 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 27, 2014
Ald . Burrus moved to approve the minutes of the October 27, 2014 A&PW
meeting as submitted, seconded by Ald. Grover.
The Minutes of the October 27, 2014 meeting were approved unanimously 3-0.
III. ITEMS FOR CONSIDERATION
(A1) City of Evanston Payroll through October 19, 2014 $2,824,691.76
(A2) City of Evanston Bills – November 11, 2014 $4,313,142.36
Credit Card Activity – Period ending September 30, 2014 $ 156,868.50
For Action
Ald. Holmes moved to approve the City of Evanston Payroll (A1) through
October 19, 2014, seconded by Ald. Burrus. The Committee voted
unanimously 3-0 to approve the payroll.
Ald. Holmes moved to approve the City of Evanston Bills through November
11, 2014 and credit card activity through September 30, 2014, seconded by
Ald. Grover. The Committee voted unanimously 3-0 to approve the bills and
credit card activity.
(A3.1) Approval of Contract Increase with SAFEbuilt, Inc. for Back-up Building
Inspection and Plan Review Services
DRAFT – NOT
APPROVED
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Minutes of 11-10-14
Page 2 of 6
Staff recommends City Council authorization for the City Manager to increase the
back-up Building Inspection and Plan Review Services contract agreement amount
from $20,000 to a not to exceed amount of $35,000 with SAFEbuilt, Inc. (3755
Precision Drive, Suite 140, Loveland, CO) due to significantly increased need for
plan review services. Funding for the increased services will be provided by
available balance of $20,000 in Construction Engineering Services Account
100.21.2126.62150.
For Action
Ald. Burrus moved to recommend City Council authorization for the City
Manager to increase the back-up Building Inspection and Plan Review
Services contract agreement amount from $20,000 to a not to exceed amount
of $35,000 with SAFEbuilt, Inc. due to significantly increased need for plan
review services, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to recommend approval of the contract.
(A3.2) Approval of Towing Contracts for Snow Towing Operations
Staff recommends that City Council authorize the City Manager to execute
contract(s) for Snow Towing Services in an amount not to exceed $60,000 with
various towing companies. (See attached list.) Funding is provided by the Snow and
Ice Control General Fund Account 100.26.2680.62451.
For Action
Ald. Grover moved to recommend that City Council authorize the City Manager
to execute contract(s) for Snow Towing Services in an amount not to exceed
$60,000 with various towing companies, seconded by Ald. Burrus.
The Committee voted unanimously 3-0 to recommend approval of the
contracts.
(A3.3) Approval of Contract with O’Hara Construction, Inc., for the Fleetwood-
Jourdain Community Center- Fitness Center and Lorraine H. Morton Civic
Center-Ground Floor (North Wing) Ceiling Installation
Staff recommends City Council authorize the City Manager to execute a contract for
the Fleetwood-Jourdain Community Center fitness center and Lorraine H. Morton
Civic Center (ground floor north wing) acoustical ceiling installation project with
O’Hara Construction, Inc., (8115 Ridgeway Avenue, Skokie, IL) in the amount of
$19,991. Funding is provided by the Capital Improvement Fund for Fleetwood-
Jourdain Minor Improvements Account 416458.65510.
For Action
Ald. Holmes moved to recommend City Council authorize the City Manager to
execute a contract for the Fleetwood-Jourdain Community Center fitness
center and Lorraine H. Morton Civic Center (ground floor north wing)
acoustical ceiling installation project with O’Hara Construction, Inc., in the
amount of $19,991, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to recommend approval of the contract.
(A4) Approval for a One Month Employee Health Insurance Premium
Contribution Holiday
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Page 3 of 6
Staff recommends that City Council authorize the City Manager to give a one month
Employee Health Insurance Premium Holiday for the month of December 2014.
Funding is provided by City health care savings due to lower claim costs that has
resulted in the City’s overall health care costs decreasing in 2014.
For Action
Ald. Burrus moved to recommend that City Council authorize the City Manager
to give a one month Employee Health Insurance Premium Holiday for the
month of December 2014, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to approve the premium holiday.
(A5) Approval for Free Holiday Parking in the City’s Three Downtown Self-Park
Garages and Lot 60 located at 1234 Chicago Avenue
Staff recommends that the City Council approve free holiday parking in the City’s
three Downtown Self-Park Garages and Lot 60 located at 1234 Chicago Avenue on
weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning
Thursday, November 27, 2014 through Saturday, January 3, 2015. Funding is
provided by the Parking Fund.
For Action
Ald. Grover moved to recommend that the City Council approve free holiday
parking in the City’s three Downtown Self-Park Garages and Lot 60 located at
1234 Chicago Avenue on weekdays between 5 p.m. and 12 midnight and all
day on Saturday beginning Thursday, November 27, 2014 through Saturday,
January 3, 2015, seconded by Ald. Burrus.
Ald. Holmes noted that this is a great service provided by the City. She hopes
residents take advantage.
The Committee voted unanimously 3-0 to approve free holiday parking.
(A6) Resolution 85-R-14, Designation of Illinois Municipal Retirement Fund
(IMRF) Authorized IMRF Agent
Staff recommends City Council adoption of Resolution 85-R-14, appointing Martin
Lyons as the IMRF Authorized Agent.
For Action
Ald. Holmes moved to recommend City Council adoption of Resolution 85-R-
14, appointing Martin Lyons as the IMRF Authorized Agent, seconded by Ald.
Grover.
The Committee voted unanimously 3-0 to adopt the resolution.
(A7) Ordinance 136-O-14, Amending Subsection 3-4-6-(A) Regarding Retail
Sale of Wine and Beer for Consumption Off Premises
Local Liquor Commissioner recommends City Council adoption of Ordinance 136-O-
14, which permits the retail sale of wine, refrigerated beer, and/or unrefrigerated
beer in original packaging for consumption off the premises with the retail sale of
food products.
For Introduction
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Page 4 of 6
Ald. Burrus moved to recommend City Council adoption of Ordinance 136-O-
14, which permits the retail sale of wine, refrigerated beer, and/or
unrefrigerated beer in original packaging for consumption off the premises
with the retail sale of food products, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to recommend adoption of the
ordinance.
(A8) Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street,
Evanston with 2022 Central LLC d/b/a Lush Wine & Spirits
Staff recommends adoption of Ordinance 128-O-14, authorizing the City Manager to
negotiate and execute a Commercial Lease with 2022 Central LLC d/b/a Lush Wine
& Spirits for the lease of City-owned real property located at 2022 Central Street,
Evanston. Suspension of the Rules is requested to permit introduction and action by
City Council on November 10, 2014.
For Introduction and Action
Ald. Grover moved to recommend adoption of Ordinance 128-O-14,
authorizing the City Manager to negotiate and execute a Commercial Lease
with 2022 Central LLC d/b/a Lush Wine & Spirits for the lease of City-owned
real property located at 2022 Central Street, Evanston, seconded by Ald.
Burrus.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
(A9) Ordinance 139-O-14, Amending the Class I Liquor License and Increasing
the Number of Class I Liquor Licenses for 2022 Central, LLC d/b/a Lush Wine
& Spirits, 2022 Central Street
Local Liquor Commissioner recommends adoption of Ordinance 139-O-14, which
amends Evanston City Code of 2012 Subsection 3-4-6-(I), revising the current
unused Class I Liquor License classification to more comprehensively and
adequately address the retail sale of alcoholic liquor on premises which are
restaurants with an additional retail sales area, increasing number of authorized
Class I liquor licenses from zero (0) to one (1). Suspension of the Rules is requested
to permit introduction and action by City Council on November 10, 2014.
For Introduction and Action
Al d. Holmes moved to recommend adoption of Ordinance 139-O-14, which
amends Evanston City Code of 2012 Subsection 3-4-6-(I), revising the current
unused Class I Liquor License classification to more comprehensively and
adequately address the retail sale of alcoholic liquor on premises which are
restaurants with an additional retail sales area, increasing number of
authorized Class I liquor licenses from zero (0) to one (1), seconded by Ald.
Burrus.
The Committee voted unanimously 3-0 to suspend the rules and adopt the
ordinance.
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(A10) Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter
12, Relating to the City Waterworks System “Charges, Rates, Fees and
Penalties”
Staff recommends City Council adoption of Ordinance 137-O-14 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees and Penalties”. Staff is recommending a ten percent (10%)
water rate increase. Effective January 1, 2015, the minimum charges and the
quantity charge are proposed to increase by ten percent.
For Introduction
Ald. Burrus moved to recommend City Council adoption of Ordinance 137-O-
14 Amending the Evanston City Code, Title 7, Chapter 12, Relating to the City
Waterworks System “Charges, Rates, Fees and Penalties” to effectively
increase the water rate by ten percent (10%) on January 1, 2015, seconded by
Ald. Grover.
The Committee voted 2-1, with Ald. Holmes opposing adoption of the
ordinance.
(A11) Ordinance 140-O-14 Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 10, Schedule X (C):Two-Hour Limited
Parking on Ewing Avenue
Staff recommends that City Council adopt Ordinance 140-O-14 amending Title 10,
Chapter 11, Section 10, Schedule X (C), by including the east side of Ewing Avenue
from Harrison Street to the restricted thirty (30) minute space at Central Street, as
limited two-hour parking between the hours of 9 o’clock (9:00) A.M and six o’clock
(6:00) P.M., on any day except Sunday and national holidays.
For Introduction
Ald. Grover moved to recommend that City Council adopt Ordinance 140-O-14
amending Title 10, Chapter 11, Section 10, Schedule X (C), by including the
east side of Ewing Avenue from Harrison Street to the restricted thirty (30)
minute space at Central Street, as limited two-hour parking between the hours
of 9 o’clock (9:00) A.M and six o’clock (6:00) P.M., on any day except Sunday
and national holidays, seconded by Ald. Burrus.
The Committee voted unanimously 3-0 to recommend adoption of the
ordinance.
(A12) Ordinance 141-O-14 Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential
Exemption Parking District A on Noyes Street
Staff recommends that City Council adopt Ordinance 141-O-14 amending Title 10,
Chapter 11, Section 10, Schedule X (F) 6: Residential Exemption Parking District A.
This amendment would eliminate the residential permit exemption for the two hour
parking restrictions in the 800 and 900 blocks of Noyes Street to better manage the
increased business activity in that area.
For Introduction
Ald. Holmes moved to recommend that City Council adopt Ordinance 141-O-14
amending Title 10, Chapter 11, Section 10, Schedule X (F) 6: Residential
Exemption Parking District A to eliminate the residential permit exemption for
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Page 6 of 6
the two hour parking restrictions in the 800 and 900 blocks of Noyes Street to
better manage the increased business activity in that area, seconded by Ald.
Grover.
The Committee voted unanimously 3-0 to adopt the ordinance.
IV. ITEMS FOR DISCUSSION
(APW1) Update on Implementation of Clothing Collection Box Regulations
For Discussion
City Manager Bobkiewicz updated the committee on the implementation of
clothing collection box regulations. To date there are 24 licensed collection
boxes. A table listing the location, ward, owner and status of all applications is
included in the packet. There is also a listing of unlicensed boxes. The owners
have been notified and those boxes will be removed prior to December 1, 2014.
Ald. Burrus thanked the Health and Human Services Department for the
improvement of the conditions of the boxes at Home Depot. Ald. Grover noted
that the implementation of the regulations have increased compliance.
City Manager Bobkiewicz added that anyone concerned about the placement or
condition of a box can call 311. A map listing licensed boxes will be available on
the City website as well.
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Burrus moved to adjourn, seconded by Ald. Grover.
The Committee voted unanimously 3-0 to adjourn. The meeting was
adjourned at 6:21p.m.
Respectfully submitted,
Janella Hardin
23 of 357
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: November 20, 2014
Recommended Action: Staff recommends approval of the City of Evanston Payroll and
Bills List. Continuing in 2014 the bills list will not include the Evanston Public Library.
The Library bills will be included for informational purposes in the Treasurer’s Monthly
Report.
Summary:
Payroll – Oct. 20, 2014 through Nov. 02, 2014 $2,645,921.30
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – Nov. 25, 2014 $2,878,029.39
General Fund Amount – Bills list $ 301,350.69
General Fund Amount – Supplemental list $ 3,761.69
General Fund Total: $ 305,112.38
TOTAL AMOUNT OF BILLS LIST & PAYROLL $5,523,950.69
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments: Bills List
For City Council meeting of November 24, 2014 Item A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
24 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
100 GENERAL FUND
100 GENERAL SUPPORT
10260 CITY OF EVANSTON PETTY CASH *PETTY CASH- OFFICE OF ADMIN 664.68
21639 EYE MED VISION CARE MONTHLY INVOICE 3,058.21
21650 NATIONAL GUARDIAN LIFE INSURANCE CO. MONTHLY INVOICE 339.39
41340 CITY OF EVANSTON - PETTY CASH PETTY CASH-OPERATIONAL FUNDS 2,500.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #14-20621 949.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE #14-21315 400.00
41420 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS-CASE #14-14973 439.00
100 GENERAL SUPPORT Total 8,350.28
1505 CITY MANAGER
62210 ALLEGRA PRINT & IMAGING COE EMPLOYEE BIRTHDAY CARDS 706.00
62280 FEDERAL EXPRESS CORP.SHIPPING 20.11
62295 HURLEY, CATHERINE REIMBURSEMENT BIG IDEAS CONFERENCE 584.90
62360 INTERNATIONAL CITY/COUNTY MGMT ASSOC. ILCMA MEMBERSHIP DUES 1,400.00
65095 OFFICE DEPOT OFFICE SUPPLIES 101.49
1505 CITY MANAGER Total 2,812.50
1510 PUBLIC INFORMATION
62205 ON TRACK FULFILLMENT INC.LEAF BLOWER RULES POSTCARDS 80.00
62205 ON TRACK FULFILLMENT INC.RODENT CONTROL CARDS 120.00
62205 QUARTET COPIES NUTCRACKER POSTERS AND FLYERS 221.85
62506 NORTHWESTERN UNIVERSITY WORK-STUDY STUDENTS FEE 4/14-6/14 350.00
62506 NORTHWESTERN UNIVERSITY WORK-STUDY STUDENTS FEE 7/14-9/14 1,284.50
62665 EVANSTON COMMUNITY TV 7/14, 4/14, 9/14 & 10/14 FRANCHISE FEE PEG GRANTS 17,200.00
1510 PUBLIC INFORMATION Total 19,256.35
1705 LEGAL ADMINISTRATION
65010 WEST GROUP PAYMENT CTR LEGAL BOOKS 816.69
65010 WOLTERS KLUWER LEGAL BOOKS 202.02
1705 LEGAL ADMINISTRATION Total 1,018.71
1905 ADM.SERVICES- GENERAL SUPPORT
62295 MARTIN S. LYONS REIMBURSEMENT IGFOA CONFERENCE 38.62
65095 OFFICE DEPOT OFFICE SUPPLIES 132.87
1905 ADM.SERVICES- GENERAL SUPPORT Total 171.49
1910 FINANCE DIVISION - REVENUE
51565 EVANSTON TOWNSHIP HIGH SCHOOL 2013-14 MUNICIPAL TAX 166.74
51565 EVANSTON/SKOKIE SCHOOL DISTRICT 65 UTILITY TAXES 34,594.60
51570 EVANSTON TOWNSHIP HIGH SCHOOL 2013-14 MUNICIPAL TAX 34,688.19
51625 EVANSTON TOWNSHIP HIGH SCHOOL 2013-14 MUNICIPAL TAX 5,055.55
51625 EVANSTON/SKOKIE SCHOOL DISTRICT 65 UTILITY TAXES 7,487.19
62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 2,431.67
64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDIT 51.92
65045 RYDIN SIGN & DECAL PRINTING OF 2015 PARKING LOT PERMITS, & HANG TAGS 1,906.46
65095 OFFICE DEPOT OFFICE SUPPLIES 77.96
1910 FINANCE DIVISION - REVENUE Total 86,460.28
1920 FINANCE DIVISION - ACCOUNTING
62185 ACCOUNTEMPS ACCOUNTING SERVICES 3,970.94
62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORD 4,202.16
62185 ACCOUNTEMPS COLLECTIONS COORD 3,288.39
62280 FEDERAL EXPRESS CORP.SHIPPING 709.26
1920 FINANCE DIVISION - ACCOUNTING Total 12,170.75
1921 TAX ASSESSMENT ADVOCACY
66054 SENIORS CHOICE MONTHLY INVOICE 1,955.79
1921 TAX ASSESSMENT ADVOCACY Total 1,955.79
1925 FINANCE DIVISION - PURCHASING
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E AUG. 24, 2014 1,935.50
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E OCT. 12, 2014 1,837.50
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E OCT. 05, 2014 1,837.50
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E SEPT. 21, 2014 1,837.50
62185 GOV TEMPS USA, LLC BUSINESS DIVERSITY COMPLIANCE OFFICER W/E SEPT. 28, 2014 1,837.50
62360 SAM'S CLUB DIRECT *MEMBERSHIP DUES-TAMMY TURNER 45.00
65095 OFFICE DEPOT OFFICE SUPPLIES 92.54
1925 FINANCE DIVISION - PURCHASING Total 9,423.04
1929 HUMAN RESOURCE DIVISION
62160 LASER ASSOC., STEPHEN A.TESTING-POLICE 9,000.00
62160 TRANS UNION CORP BACKGROUND CHECK-POLICE 204.17
62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING 270.00
65095 OFFICE DEPOT OFFICE SUPPLIES 364.57
65125 FEDERAL EXPRESS CORP.DOCUMENTS SHIPPING CHARGES 59.08
1929 HUMAN RESOURCE DIVISION Total 9,897.82
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CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
1932 INFORMATION TECHNOLOGY DIVI.
62185 SOURCE DIRECT MONTHLY SUPPORT HP-UX JDE HARDWARE 1,081.20
62295 CURTIS HANAWALT REIMBURSEMENT IACP EXPO 503.66
62340 ACCELA, INC.PROFESSIONAL SERVICES 2,960.00
62340 CURRENT TECHNOLOGIES CORPORATION *CAMERA-CHURCH AND SHERMAN 2,107.00
62340 GOVDELIVERY, INC.EMERGENCY NOTIFICATION SYSTEM 12/14-6/15 4,997.50
62340 SOURCE DIRECT HARDWARE AND SOFTWARE MAINTENANCE SUPPORT 174.39
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 3,085.74
62506 NORTHWESTERN UNIVERSITY WORK-STUDY STUDENTS FOR I.T. 4/14-6/14 486.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,292.34
65095 OFFICE DEPOT PRINTER TONER 1,173.91
65615 COMCAST CABLE COMMUNICATION CHARGES 185.91
1932 INFORMATION TECHNOLOGY DIVI. Total 18,047.65
1941 PARKING ENFORCEMENT & TICKETS
52505 CARTER INVESTMENTS INC.CITATION # 22617162 OVERPAYMENT 65.00
62451 NORTH SHORE TOWING INVOICE FOR IMMOBILIZATION PROGRAM - OCT 2014 1,650.00
65095 OFFICE DEPOT OFFICE SUPPLIES 69.94
1941 PARKING ENFORCEMENT & TICKETS Total 1,784.94
2126 BUILDING INSPECTION SERVICES
62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 965.00
62360 IL ASSOCIATION OF CODE ENFORCEMENT QUARTERLY MEETING 35.00
62425 ELEVATOR INSPECTION SERVICE ROUTINE STATE MANDATED ELEVATOR INSPECTIONS 832.00
62425 ELEVATOR INSPECTION SERVICE ROUTINE STATE MANDATED ELEVATOR INSPECTIONS 26.00
2126 BUILDING INSPECTION SERVICES Total 1,858.00
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS 2013 ESG GRANT- JULY 6,262.83
67110 CONNECTIONS FOR THE HOMELESS 2013 ESG GRANT-AUGUST 3,116.86
67110 CONNECTIONS FOR THE HOMELESS 2013 ESG GRANT-SEPTEMBER 3,270.96
2128 EMERGENCY SOLUTIONS GRANT Total 12,650.65
2205 POLICE ADMINISTRATION
62245 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 232.00
62360 NELSON, KELLI VICTIM SERVICE ADVOCATE 1,887.21
62360 NORTHERN IL POLICE ALARM SYSTEM LANGUAGE LINE 15.00
62360 POLICE PSYCHOLOGICAL SERVICES INDIVIDUAL DEBRIEFING FOR OIS 150.00
62375 WEST GROUP PAYMENT CTR INFORMATION CHARGES 296.10
64005 COMED UTILITIES 335.82
64005 NICOR UTILITIES 266.89
2205 POLICE ADMINISTRATION Total 3,183.02
2210 PATROL OPERATIONS
65020 EVANSTON IMPRINTABLES, INC.EPD LOGO 199.59
65020 VCG UNIFORM UNIFORMS 125.95
65020 ARTISTIC ENGRAVING STAR REPAIRS 394.12
65085 SAFARILAND, LLC TRANSPORT HOODS 107.30
2210 PATROL OPERATIONS Total 826.96
2215 CRIMINAL INVESTIGATION
65095 EVIDENT INC.EVIDENCE SUPPLIES 245.50
2215 CRIMINAL INVESTIGATION Total 245.50
2225 SOCIAL SERVICES BUREAU
62370 OAKTON COMMUNITY COLLEGE TRAINING 25.00
2225 SOCIAL SERVICES BUREAU Total 25.00
2240 POLICE RECORDS
65095 OFFICE DEPOT OFFICE SUPPLIES 306.53
65095 OFFICE DEPOT OFFICE SUPPLIES 119.40
65095 OFFICE DEPOT OFFICE SUPPLIES 64.06
2240 POLICE RECORDS Total 489.99
2250 SERVICE DESK
62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 181.00
65020 NATIONAL AWARD SERVICES MUGS 268.32
65040 SMITH MAINTENANCE JANITORIAL SUPPLIES 423.00
65125 WORD SYSTEMS INC USER AGREEMENT 1,170.00
2250 SERVICE DESK Total 2,042.32
2251 311 CENTER
64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
64505 AT & T *311 SERVICE OCT 400.05
2251 311 CENTER Total 438.06
2255 OFFICE-PROFESSIONAL STANDARDS
61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 48.30
2255 OFFICE-PROFESSIONAL STANDARDS Total 48.30
226 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
2260 OFFICE OF ADMINISTRATION
62295 NORTHWESTERN UNIVERSITY POLICE DEPT.TRAINING 5,400.00
62295 PARROTT, JASON S REIMBURSEMENT IACP EXPO 78.00
2260 OFFICE OF ADMINISTRATION Total 5,478.00
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST MANAGEMENT 52.76
65125 MCCORMICK ANIMAL HOSPITAL VET SERVICES 2,068.10
65125 MSF GRAPHICS, INC.ANIMAL SHELTER FORMS 213.00
65125 PETSMART KITTY LITTER 31.56
2280 ANIMAL CONTROL Total 2,365.42
2305 FIRE MGT & SUPPORT
62360 LUKE S HOLTHAUS REIMBURSEMENT PARAMEDIC LICENSE 60.00
62518 UL LLC LADDER TESTING 2,979.80
64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04
65020 AIR ONE EQUIPMENT HELMETS 530.00
2305 FIRE MGT & SUPPORT Total 3,721.84
2315 FIRE SUPPRESSION
62295 SAM'S CLUB DIRECT *SUPPLIES-TRAINING REFRESHMENTS 200.27
62295 DANIEL R. PHILIPAITIS REIMBURSEMENT IFSI CONFERENCE 965.00
62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 444.44
62605 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 192.30
65090 AIR ONE EQUIPMENT SAFETY SUPPLIES 355.00
65095 OFFICE DEPOT OFFICE SUPPLIES 200.07
65105 AIR ONE EQUIPMENT SAFETY SUPPLIES 310.00
65625 MUNICIPAL EMERGENCY SERVICES SCBA PARTS 1,315.00
2315 FIRE SUPPRESSION Total 3,982.08
2407 HEALTH SERVICES ADMIN
65025 SAM'S CLUB DIRECT *SUPPLIES-FOOD 11.32
65025 SAM'S CLUB DIRECT *SUPPLIES-FOOD 110.63
2407 HEALTH SERVICES ADMIN Total 121.95
2435 FOOD AND ENVIRONMENTAL HEALTH
62295 CHARLOTTE PICARD REIMBURSEMENT IDPH STD/HIV CONFERENCE 242.25
62345 COOK COUNTY RECORDER OF DEEDS RECORDINGS 168.00
62469 ABG SERVICES, INC.VACANT PROPERTY EXPENSE 440.00
62469 UNITED SERVICES BY PERMACO, INC.VACANT PROPERTY EXPENSE 295.00
62474 JELKS, CHARLTON PROPERTY MAINTENANCE FEE 189.00
2435 FOOD AND ENVIRONMENTAL HEALTH Total 1,334.25
2440 VITAL RECORDS
62490 ILLINOIS DEPARTMENT OF PUBLIC HEALTH DEATH CERTIFICATES 1,184.00
2440 VITAL RECORDS Total 1,184.00
2605 DIRECTOR OF PUBLIC WORKS
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
2605 DIRECTOR OF PUBLIC WORKS Total 38.01
2610 MUNICIPAL SERVICE CENTER
62360 SAM'S CLUB DIRECT *MEMBERSHIP DUES-CURTIS WILLIAMS 15.00
2610 MUNICIPAL SERVICE CENTER Total 15.00
2630 TRAFFIC ENGINEERING
62210 RYDIN SIGN & DECAL PRINTING OF 2015 PARKING LOT PERMITS, & HANG TAGS 1,496.49
2630 TRAFFIC ENGINEERING Total 1,496.49
2650 PARKS AND FORESTRY ADMIN
62375 METRO WATER RECLAMATION DISTRICT RENTAL FEE 1,510.00
2650 PARKS AND FORESTRY ADMIN Total 1,510.00
2655 PARKS & FORESTRY MAINT. & OPER.
62195 SKOKIE PARK DISTRICT MAINTENANCE COST SOCCER/DOG PARK 14,100.09
62385 LOOK PROPERTIES TREE REMOVAL 200.00
62385 SUNRISE TREE SERVICE INC TREE REMOVAL 1,920.00
65005 LURVEY LANDSCAPE SUPPLY PARKWAY TREE REPLACEMENT 295.00
65015 LURVEY LANDSCAPE SUPPLY FLEETWOOD LANDSCAPING FERTILIZER 26.50
65050 REINDERS, INC.MOWER PARTS 316.65
65050 REINDERS, INC.MOWER REPAIRS 200.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 62.12
2655 PARKS & FORESTRY MAINT. & OPER. Total 17,120.36
2665 STREETS AND SANITATION ADMINIS
64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10
2665 STREETS AND SANITATION ADMINIS Total 380.10
2670 STREET AND ALLEY MAINTENANCE
65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 362.50
2670 STREET AND ALLEY MAINTENANCE Total 362.50
327 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
2677 FACILITIES
62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA BUILDING AUTOMATION SERVICES 6,078.00
65050 ADDISON STEEL INC.STEEL DOOR FRAM FOR CROWN PARK 1,879.00
65050 JASCO ELECTRIC CORPORATION FOSTER PARK LIGHT POLE REPAIR 6,600.00
2677 FACILITIES Total 14,557.00
3005 REC. MGMT. & GENERAL SUPPORT
62295 MYRA A GORMAN TRAVEL EXPENSE REIMBURSEMENT 175.00
3005 REC. MGMT. & GENERAL SUPPORT Total 175.00
3010 REC. BUSINESS & FISCAL MGMT
62365 KEVIN SPARKMON SECURITY FOR PRIVATE PARTY WITH ALCOHOL 68.00
62705 PLUG & PAY TECHNOLOGIES CREDIT CARD PROCESSING VIA THE WEB 18.10
62705 PLUG & PAY TECHNOLOGIES FEE FOR CREDIT CARD PROCESSING 75.22
3010 REC. BUSINESS & FISCAL MGMT Total 161.32
3020 REC GENERAL SUPPORT
65125 VERIZON WIRELESS COMMUNICATION CHARGES 418.11
3020 REC GENERAL SUPPORT Total 418.11
3025 PARK UTILITIES
64005 COMED UTILITIES 2,662.56
64015 NICOR UTILITIES 139.65
3025 PARK UTILITIES Total 2,802.21
3030 CROWN COMMUNITY CENTER
62505 FONSECA MARTIAL ARTS MARTIAL ARTS INSTRUCTION 4,879.00
62505 MICHELLE A. VAN DER KARR ADULT DANCE INSTRUCTOR: SALSA 80.00
65025 SAM'S CLUB DIRECT *SUPPLIES-PRESCHOOL SNACK 341.24
65110 SAM'S CLUB DIRECT *SUPPLIES-PRESCHOOL 239.93
65110 SAM'S CLUB DIRECT *SUPPLIES-PRESCHOOL SNACK 46.83
65110 SAM'S CLUB DIRECT *SUPPLIES-SNACKS 81.04
3030 CROWN COMMUNITY CENTER Total 5,668.04
3035 CHANDLER COMMUNITY CENTER
62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 4,196.89
65095 OFFICE DEPOT OFFICE SUPPLIES 50.06
65110 SAM'S CLUB DIRECT *SUPPLIES-SNACKS FOR SPECIAL EVENTS 71.61
65110 WILL ENTERPRISES EXTRA STAFF T-SHIRTS FOR CAMP 124.25
3035 CHANDLER COMMUNITY CENTER Total 4,442.81
3040 FLEETWOOD JOURDAIN COM CT
62210 EVANSTON PHOTOGRAPHIC STUDIOS FJT SOUND & VIDEO 450.00
62225 STA-KLEEN INC.MAINTENANCE SERVICE OF STOVE 39.00
62225 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 59.70
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 41.00
65025 CATHOLIC CHARITIES OF CHICAGO CONGREGATE MEAL PROGRAM 1,347.80
65040 LAPORT INC JANITORIAL SUPPLIES 180.10
65095 OFFICE DEPOT OFFICE SUPPLIES 139.90
65110 COMCAST CABLE CABLE SERVICES 102.47
3040 FLEETWOOD JOURDAIN COM CT Total 2,359.97
3045 FLEETWOOD/JOURDAIN THEATR
62490 KAISER-AMARAL, SARAH SET DESIGN SAMMY DAVIS JR 200.00
62490 JUNEITHA SHAMBEE FJT ASSISTANT 700.00
3045 FLEETWOOD/JOURDAIN THEATR Total 900.00
3050 RECREATION OUTREACH PROGRAM
62490 FORTSON, ERJAN KARATE AND SELF DEFENSE INSTRUCTOR 851.62
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 33.33
62511 JENEVIEVE ARCENEAUX FACE PAINTING AT FJCC HALLOWEEN PARTY 250.00
62511 MUSE OF FIRE THEATRE COMPANY SHAKESPEARIAN LITERATURE FJT WRKSHP 300.00
62511 MUSE OF FIRE THEATRE COMPANY SHAKESPEARIAN LITERATURE FJT WRKSHP 200.00
62511 JACQULINE GAIL ROSEBOROUGH POETRY READINGS FOUNTAIN SQUARE 100.00
3050 RECREATION OUTREACH PROGRAM Total 1,734.95
3055 LEVY CENTER SENIOR SERVICES
56045 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2014 53.00
62245 FOLDING PARTITION SERVICES REPAIR DROP SEAL MECHANISMS 320.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 44.94
62505 BAKER, BRADLEY ECT DIRECTOR FALL 2014 HOBBIT 510.00
62505 POWELL, MATTHEW ECT SET DESIGN/BUILD FALL 2014 HOBBIT 400.00
62505 DEALY, MATTHEW JOSEPH ASSIST DIRECTOR ECT FALL 2014 HOBBIT 300.00
62505 TEY, ALEX ECT CHOREOGRAPHER FALL 2014 HOBBIT 250.00
62505 MALGORZATA JANKIEWICZ INSTRUCTION OF 8 WEEK BEADING CLASS 430.00
428 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
62511 COMCAST CABLE CABLE SERVICES 134.08
62695 303 TAXI TAXI COUPON REIMBURSEMENT 11,094.00
62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 174.00
65020 WILL ENTERPRISES STAFF SHIRTS 97.27
65025 CATHOLIC CHARITIES OF CHICAGO CONGREGATE MEAL PROGRAM 3,270.75
65095 OFFICE DEPOT OFFICE SUPPLIES 652.41
3055 LEVY CENTER SENIOR SERVICES Total 17,730.45
3080 BEACHES
65040 LAPORT INC JANITORIAL SUPPLIES 123.39
65055 PATTERSON MEDICAL SUPPLY, INC BOUYS, CHANNEL MARKERS & BARRIER FLOAT 2,211.00
3080 BEACHES Total 2,334.39
3095 CROWN ICE RINK
62508 SHAWN PFEIFFER REFEREE ADULT BROOMBALL NOV 2 (5 GAMES)150.00
62508 SHAWN PFEIFFER REFEREE FOR ADULT BROOM BALL 330.00
62508 KRISTOFER KNUTSON REFEREE ADULT BROOMBALL NOV 2 (5 GAMES)150.00
62508 KRISTOFER KNUTSON REFEREE FOR ADULT BROOMBALL 330.00
62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 143.00
62508 LAPPING, RENEE SCOREKEEPER ADULT BROOMBALL 65.00
65110 GARRISON, DEAN *MUSICAL PRODUCTION 787.50
3095 CROWN ICE RINK Total 1,955.50
3100 SPORTS LEAGUES
62508 BACH, JAY UMPIRE FOR ADULT SOFTBALL LEAGUE 70.00
62508 ZIMMERMAN, JAY UMPIRE FOR ADULT SOFTBALL LEAGUE 770.00
62508 MORRIS SCHWARTZ UMPIRE FOR ADULT SOFTBALL LEAGUE 719.00
62508 FRANKLIN, STEVE UMPIRE FOR ADULT SOFTBALL LEAGUE 315.00
62508 EKERMAN, IRV UMPIRE FOR ADULT SOFTBALL LEAGUE 229.00
62508 HEALY, JOHN P.UMPIRE FOR ADULT SOFTBALL LEAGUE 70.00
62508 WAGNER, DAVID UMPIRE FOR ADULT SOFTBALL LEAGUE 490.00
3100 SPORTS LEAGUES Total 2,663.00
3130 SPECIAL RECREATION
62360 SAM'S CLUB DIRECT *MEMBERSHIP DUES-MYRA GORMAN 15.00
3130 SPECIAL RECREATION Total 15.00
3215 YOUTH ENGAGEMENT DIVISION
62210 ON TRACK FULFILLMENT INC.DESCRIPTION CARDS 175.00
62295 CHRISTINA FERRARO REIMBURSEMENT FOR TOLLS PAID 102.60
62490 ENTERPRISE RENT A CAR MSYEP VAN RENTAL 6,535.11
3215 YOUTH ENGAGEMENT DIVISION Total 6,812.71
3605 ECOLOGY CENTER
56045 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2014 37.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97
65095 OFFICE DEPOT OFFICE SUPPLIES 23.99
65110 JACK'S TENTS & PRODUCTIONS, INC.TENTS FOR LIVING GREEN FESTIVAL 1,995.00
3605 ECOLOGY CENTER Total 2,120.96
3700 NOYES CULTURAL ARTS CTR
62665 LITERATURE FOR ALL OF US *CULTURAL CONTRIBUTION 800.00
3700 NOYES CULTURAL ARTS CTR Total 800.00
3710 NOYES CULTURAL ARTS CENTER
62210 KAISER-AMARAL, SARAH REIMBURSEMENT OPEN HOUSE POST CARD 134.99
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 39.14
64005 COMED UTILITIES 703.91
3710 NOYES CULTURAL ARTS CENTER Total 878.04
3720 CULTURAL ARTS PROGRAMS
62360 SAM'S CLUB DIRECT *MEMBERSHIP DUES-ANGELA ALLYN 15.00
62490 WOODBURY, AMY O.REIMBURSEMENT ART WORK 25.00
62490 TODD, VERNA REIMBURSEMENT ART WORK 35.00
62490 PRESANT, JENNIFER REIMBURSEMENT ART WORK 50.00
62490 ORR, KATHERINE REIMBURSEMENT ART WORK 37.50
62490 KAISER, SARAH REIMBURSEMENT ART WORK 35.00
62490 ALICE GEORGE REIMBURSEMENT ART WORK 42.50
65110 NATIONAL AWARD SERVICES PLAQUES FOR MAYOR'S ARTS AWARDS 176.00
65110 OFFICE DEPOT OFFICE SUPPLIES 69.62
3720 CULTURAL ARTS PROGRAMS Total 485.62
3805 FACILITIES ADMINISTRATION
64005 COMED UTILITIES 68.21
3805 FACILITIES ADMINISTRATION Total 68.21
100 GENERAL FUND Total 301,350.69
529 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62490 OAKTON COMMUNITY COLLEGE GA PROGRAM 90.00
64578 PRESENCE BEHAVIORAL HEALTH GENERAL ASSISTANCE 27.58
4605 GENERAL ASSISTANCE ADMIN Total 117.58
175 GENERAL ASSISTANCE FUND Total 117.58
195 NEIGHBORHOOD STABILIZATION FUND
5005 NSP-GENERAL ADMINISTRATION
62295 JACOBS, APRIL REIMBURSEMENT CDM CONFERENCE 85.80
5005 NSP-GENERAL ADMINISTRATION Total 85.80
195 NEIGHBORHOOD STABILIZATION FUND Total 85.80
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62225 POWER PHONE INC ANNUAL SUBSCRIPTION 1,437.35
62509 IRON MOUNTAIN OSDP OFF-SITE DATA PROTECTION EXPENSES 405.21
64505 AT & T COMMUNICATION CHARGES 72.68
64505 AT & T COMMUNICATION CHARGES 477.57
64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,964.78
5150 EMERGENCY TELEPHONE SYSTM Total 5,357.59
205 EMERGENCY TELEPHONE (E911) FUND Total 5,357.59
210 SPECIAL SERVICE AREA (SSA) #4 FUND
5160 SPECIAL SERVICE AREA #4
62517 EVMARK 4TH QUARTER PAYMENT FOR OPERATING FUNDS 80,000.00
5160 SPECIAL SERVICE AREA #4 Total 80,000.00
210 SPECIAL SERVICE AREA (SSA) #4 FUND Total 80,000.00
215 CDBG FUND
5170 PUBLIC IMPROVEMENTS
63030 ELCAST LIGHTING SNAP LIGHTING PROGRAM 16,203.96
5170 PUBLIC IMPROVEMENTS Total 16,203.96
5220 CDBG ADMINISTRATION
62295 JACOBS, APRIL REIMBURSEMENT CDM CONFERENCE 85.80
5220 CDBG ADMINISTRATION Total 85.80
5240 PUBLIC SERVICES
53120 MEALS AT HOME FOOD FOR SENIORS & PEOPLE W/ DISABILITIES 7,000.00
62930 GIRL SCOUTS OF GREATER CHICAGO &HEALTHY LIVING INITIATIVE 2,150.00
62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY LEGAL/SOCIAL WORK 14,000.00
62940 LEGAL ASSIST. FOUNDATION OF CHICAGO EVANSTON LEGAL SERVICES 3,000.00
62945 YOUTH JOB CENTER OF EVANSTON YOUTH EMPLOYMENT INITIATIVE 12,500.00
62954 HOUSING OPTIONS FOR THE MENTALLY ILL I-WORK PROGRAM 10,000.00
62955 EVANSTON/NORTHSHORE YWCA YWCA DOMESTIC VIOLENCE SERVICES 10,250.00
62960 INTERFAITH ACTION OF EVANSTON EMPLOYMENT COUNSELING PROGRAM 1,200.00
62980 NORTH SHORE SENIOR CENTER CASE MANAGEMENT SERVICES 7,500.00
62985 OPEN COMMUNITIES HOME SHARING PROGRAM 5,500.00
63072 EVANSTON SCHOLARS COLLEGE READINESS PROGRAM 2,150.00
63125 OPEN STUDIO PROJECT ART & ACTION PROGRAM 2,000.00
67030 FAMILY FOCUS INC.FUTURE FOCUS YOUTH PROGRAM 10,000.00
5240 PUBLIC SERVICES Total 87,250.00
215 CDBG FUND Total 103,539.76
220 CDBG LOAN FUND
5285 MULTI FAM REHAB PROGRAM
65535 ENVIRONMENTAL SERVICES FIRM, INC.LEAD RISK ASSESSMENT- IDIS#1100 450.00
5285 MULTI FAM REHAB PROGRAM Total 450.00
220 CDBG LOAN FUND Total 450.00
225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
62659 EVMARK ECONOMIC DEVELOPMENT CONTRIBUTION 34,500.00
5300 ECON. DEVELOPMENT FUND Total 34,500.00
225 ECONOMIC DEVELOPMENT FUND Total 34,500.00
630 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
240 HOME FUND
5430 HOME FUND
62490 COOK COUNTY RECORDER OF DEEDS RECORDINGS 80.00
5430 HOME FUND Total 80.00
240 HOME FUND Total 80.00
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
65535 COOK COUNTY RECORDER OF DEEDS RECORDINGS 56.00
5465 AFFORDABLE HOUSING Total 56.00
250 AFFORDABLE HOUSING FUND Total 56.00
300 WASHINGTON NATIONAL TIF FUND
5470 WASHINGTON NAT'L TIF DS
62605 EVMARK LANDSCAPING & MAINTENANCE SERVICES 24,667.50
5470 WASHINGTON NAT'L TIF DS Total 24,667.50
300 WASHINGTON NATIONAL TIF FUND Total 24,667.50
310 HOWARD-HARTREY TIF FUND
5500 HOWARD-HARTREY TIF DEBT SRVCE
62605 AUTOBARN MOTORS, LTD.AUTOBARN REHAB WORK 175,830.00
5500 HOWARD-HARTREY TIF DEBT SRVCE Total 175,830.00
310 HOWARD-HARTREY TIF FUND Total 175,830.00
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
416052 62135 LURVEY LANDSCAPE SUPPLY FALL FLOWERS-VARIOUS LOCATIONS 78.45
416052 62135 LURVEY LANDSCAPE SUPPLY FLEETWOOD LANDSCAPING 815.50
416052 62135 LURVEY LANDSCAPE SUPPLY FLEETWOOD NEW PLANTING 1,176.90
416052 62135 LURVEY LANDSCAPE SUPPLY FLEETWOOD TREE REPLACEMENT 165.00
416052 62135 LURVEY LANDSCAPE SUPPLY HARPER GARDENS LANDSCAPING 840.00
416052 62135 LURVEY LANDSCAPE SUPPLY SERVICE CENTER LANDSCAPING 175.00
589105 62135 TESKA ASSOCIATES, INC.FOUNTAIN SQUARE VISIONING 5,885.00
416052 62135 INTRINSIC PERENNIAL GARDENS, INC.NEW PLANTINGS FLEETWOOD 774.00
416127 62145 SMITHGROUPJJR, INC.RFP 14-37, CHURCH STREET BOAT RAMP 2,944.14
415924 62145 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 11,547.48
415414 65502 CLAUSS BROTHERS, INC.ARRINGTON LAKEFRONT LAGOON PROJECT 303,342.30
415423 65502 MIDWEST FENCE COMPANY DEMPSTER BEACH BOAT RACK EXPANSION 58,839.21
415414 65502 SHEMIN NURSERIES INC LANDSCAPING 1,238.75
416052 65515 LURVEY LANDSCAPE SUPPLY HARPER GARDENS LANDSCAPING 60.00
415175 65515 FORWARD SPACE LLC D/B/A OFFICE 12 LEATHER CHAIRS FOR ALDERMAN-CHAMBERS 7,706.88
4150 CAPITAL PROJECTS Total 395,588.61
415 CAPITAL IMPROVEMENTS FUND Total 395,588.61
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53510 COOK COUNTY COLLECTOR *PARKING TAXES 110.16
62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 1,400.73
68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.06
7005 PARKING SYSTEM MGT Total 1,586.95
7015 PARKING LOTS & METERS
64005 COMED UTILITIES 459.48
7015 PARKING LOTS & METERS Total 459.48
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,667.95
62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 25,345.05
7025 CHURCH STREET GARAGE Total 27,013.00
7036 SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 2,235.42
62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 57,450.38
62660 INLAND AMERICAN RETAIL MANAGEMENT LLC MAINTENANCE 7,016.41
62660 INLAND AMERICAN RETAIL MANAGEMENT LLC SALT INVOICE 240.25
7036 SHERMAN GARAGE Total 66,942.46
731 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES 2,581.24
53510 COOK COUNTY COLLECTOR *PARKING TAXES 428.40
62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 49,895.98
64015 NICOR UTILITIES 84.78
7037 MAPLE GARAGE Total 52,990.40
505 PARKING SYSTEM FUND Total 148,992.29
510 WATER FUND
7100 WATER GENERAL SUPPORT
56140 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2014 793.00
62295 KEVIN G LOOKIS REIMBURSEMENT IPWSOA CONFERENCE 416.52
62295 DAVID STONEBACK REIMBURSEMENT AWWA CONFERENCE 129.00
62315 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING 20.11
62360 AMERICAN WATER WORKS ASSN AWWA MEMBERSHIP DUES 3,431.00
64505 BYTRONICS, INC., BASIN TECH CENTRE DIG TRACK TICKETS 136.00
65095 OFFICE DEPOT OFFICE SUPPLIES 509.57
65555 CDS OFFICE TECHNOLOGIES SEMI-TOUGHBOOK CF- 53 FOR UTILITIES 2,255.00
7100 WATER GENERAL SUPPORT Total 7,690.20
7105 PUMPING
64005 COMED UTILITIES 86.36
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
7105 PUMPING Total 162.38
7110 FILTRATION
62465 UNDERWRITERS LABORATORIES INC.2014 LABORATORY TESTING 827.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE 3,315.00
7110 FILTRATION Total 4,218.02
7115 DISTRIBUTION
62210 ON TRACK FULFILLMENT INC.SHIPPING SUPPLIES 75.00
62275 ON TRACK FULFILLMENT INC.SHIPPING SUPPLIES 27.20
64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02
65055 MID AMERICAN WATER OF WAUCONDA INC. TRANSITION SLEEVES & DUCTILE IRON PIPE 2,256.40
65055 MID AMERICAN WATER OF WAUCONDA INC. WATER DISTRIBUTION SYSTEM MATERIALS 7,750.84
65055 WATER PRODUCTS CO.TRANSITION SLEEVES 1,734.00
7115 DISTRIBUTION Total 11,919.46
7120 WATER METER MAINTENANCE
62245 WATER SERVICES COMPANY METER TESTING 3,653.07
65070 WATER RESOURCES METERS 9,250.00
7120 WATER METER MAINTENANCE Total 12,903.07
7125 OTHER OPERATIONS
62180 BURNS & MCDONNELL UPDATE WTP VALUATION 4,050.00
62315 INFOSEND, INC.ANNUAL COST OF WATER BILLING 165.57
62455 INFOSEND, INC.UTILITY BILL PRINTING & MAILING SERVICES 1,609.89
65080 HD SUPPLY WATERWORKS, LTD.TAPPING SLEEVE & VALVE W/ ACCESSORIES 2,300.00
7125 OTHER OPERATIONS Total 8,125.46
7130 WATER CAPITAL OUTLAY
65702 MCMASTER CARR STAIRCASE FOR THE SOUTH STANDPIPE 2,328.18
65702 GENERAL MEDICAL DEVICES PHYSIO-CONTROL LIFEPAK CR+1,998.00
7130 WATER CAPITAL OUTLAY Total 4,326.18
510 WATER FUND Total 49,344.77
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
62145 CDM SMITH, INC.14-10 RESERVOIR PLANNING STUDY 25,093.04
733092 62145 TANK INDUSTRY CONSULTANTS NORTH STANDPIPE EVALUATION (RFP 13-61)4,395.00
733101 65515 WATER RESOURCES AMI SYSTEM 14,700.00
733101 65515 WATER RESOURCES AMI SYSTEM (13-04) - REMAINING AMOUNT 5,917.55
733101 65515 HARRIS COMPUTER SYSTEMS 50% OF J32639 AMI INTERFACE W/ NEPTUNE 5,670.00
733122 65515 DAHME MECHANICAL INDUSTRIES, INC.CHLORINE FEED SYSTEM IMPROVEMENTS 14,836.00
733074 65515 LAKE ERIE DIVING, INC.48" INTAKE IMPROVEMENT PROJECT 14-04 208,800.00
7330 WATER FUND DEP, IMP, EXT Total 279,411.59
513 WATER DEPR IMPRV & EXTENSION FUND Total 279,411.59
515 SEWER FUND
7400 SEWER MAINTENANCE
62415 G & L CONTRACTORS, INC DEBRIS HAULING (13-63)1,280.00
62461 STANDARD EQUIPMENT COMPANY VACTOR RENTAL, 1 MONTH 12,499.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
7400 SEWER MAINTENANCE Total 13,817.01
515 SEWER FUND Total 13,817.01
832 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
520 SOLID WASTE FUND
520 SOLID WASTE SUPPORT
22700 GARDEN RIDGE C/O 1ST COMMUNITY MG REFUND OVERPAYMENT #5551500-01 4,053.31
520 SOLID WASTE SUPPORT Total 4,053.31
7685 REFUSE COLLECT & DISPOSAL
56155 ILLINOIS DEPT OF REVENUE *SALES TAX OCTOBER 2014 172.00
65625 VERIZON WIRELESS COMMUNICATION CHARGES 42.12
7685 REFUSE COLLECT & DISPOSAL Total 214.12
520 SOLID WASTE FUND Total 4,267.43
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
7705 GENERAL SUPPORT Total 38.01
7710 MAJOR MAINTENANCE
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 433.44
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 182.28
65015 CERTIFIED LABORATORIES PREMALUBE RED 819.17
65035 WARREN'S SHELL SERVICE MOTORCYCLE FUEL 497.52
65035 PALATINE OIL COMPANY, INC 8,000 GALLONS 87 OCTANE 20,149.68
65060 ALLTECH AUTO INC.#41 BODY REPAIRS 990.00
65060 BUCK BROTHERS, INC.#603 BUSHING 15.70
65060 DOUGLAS TRUCK PARTS WELDED BOX 70.00
65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & SIRENS 245.92
65060 HAVEY COMMUNICATIONS INC.SIREN AMPLIFIER 538.80
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #48 BATTERIES 60.50
65060 LAKE/COOK C.V. JOINTS INC #716 DRIVE SHAFT REPAIR 130.00
65060 LEACH ENTERPRISES, INC.#328 BRAKE RELAY 140.00
65060 LEACH ENTERPRISES, INC.OIL FILTER 117.92
65060 LEACH ENTERPRISES, INC.RELAY VALVE 100.94
65060 LEACH ENTERPRISES, INC.SEAL BEAM 27.00
65060 MONROE TRUCK EQUIPMENT #616 PUMP 1,100.47
65060 MONROE TRUCK EQUIPMENT DOUBLE PAYMENT -574.66
65060 MONROE TRUCK EQUIPMENT MONROE SNOW PLOW PARTS 2,150.60
65060 NORTH SHORE TOWING #428 TOW FROM GLENVIEW 115.00
65060 SES INC SNOW MELTER REPAIRS 3,141.51
65060 STANDARD EQUIPMENT COMPANY STREET SWEEPER BELTS 1,245.73
65060 WHOLESALE DIRECT INC LIGHTING 267.37
65060 WHOLESALE DIRECT INC LIGHTING PARTS 171.12
65060 WHOLESALE DIRECT INC STRAPS 28.75
65060 WIRFS INDUSTRIES INC.#325 DELUGE REPAIRS 738.50
65060 WIRFS INDUSTRIES INC.ENG#328 ANNUAL PUMP TEST 3,495.99
65060 WEST SIDE EXCHANGE #680 ARM REST/ SUN VISOR 366.60
65060 SPEX HAND WASH CAR WASHES 1,454.00
65060 CARQUEST EVANSTON #532 SWITCH STOPLIGHT 12.45
65060 CARQUEST EVANSTON AIR FILTERS 125.84
65060 CARQUEST EVANSTON AIR FILTERS 31.86
65060 CARQUEST EVANSTON ANTI SEIZE LUBRICANT 9.19
65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & ACCESSORIES 12.45
65060 CARQUEST EVANSTON BRAKE HOSE 20.34
65060 CARQUEST EVANSTON BULB SOCKETS 13.74
65060 CARQUEST EVANSTON FLEX FUNNEL 8.35
65060 CARQUEST EVANSTON FUEL FILTER 6.40
65060 CARQUEST EVANSTON GREASE HOSE 84.44
65060 CARQUEST EVANSTON HEATER HOSE 197.50
65060 CARQUEST EVANSTON HYDRO QUICL COUPLER 187.53
65060 CARQUEST EVANSTON MOTOR OIL 47.40
65060 CARQUEST EVANSTON RETURNED PARTS -149.05
65060 CARQUEST EVANSTON STD MINIATURE LAMP 203.01
65060 GOLF MILL FORD #166 CALIPERS 323.06
65060 GOLF MILL FORD #166 FR/RR PADS & ROTORS 443.18
65060 GOLF MILL FORD #40 FR STRUTS 316.06
65060 GOLF MILL FORD #40 FRONTEND REPAIR 1,151.08
65060 GOLF MILL FORD #528 STEERING TUBE 73.74
65060 GOLF MILL FORD #529 BRAKE CALIPERS 278.52
65060 GOLF MILL FORD #634 BRAKE ROTORS 614.04
65060 GOLF MILL FORD #634 O RINGS 77.54
65060 GOLF MILL FORD BUCKLE ASSY 79.09
65060 GOLF MILL FORD RETURNED PARTS -35.00
65060 GOLF MILL FORD STARTER 304.94
65060 CHICAGO PARTS & SOUND, LLC A/C ACCUMULATOR 208.41
65060 CHICAGO PARTS & SOUND, LLC DOOR MOTORS 50.20
933 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
65060 CHICAGO PARTS & SOUND, LLC WINTER BLADES 47.90
65060 ADVANCED PROCLEAN INC.POWER WASHING EQUIPMENT 1,123.70
65060 APC STORES, INC., DBA BUMPER TO BUMPER BALL JOINTS 109.95
65060 APC STORES, INC., DBA BUMPER TO BUMPER BULB SOCKETS 25.16
65060 APC STORES, INC., DBA BUMPER TO BUMPER FLEX FUNNEL 3.39
65060 THE CHEVROLET EXCHANGE #634 WESTERN PLOW TRUCK MOUNT 448.50
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #717 DOOR LATCH 302.50
65065 CITY WELDING SALES & SERVICE INC.WELDING CASES 80.90
65065 MCCANN INDUSTRIES, INC.BULK TRANS FLUID 1,016.25
65065 WENTWORTH TIRE SERVICE 5 TIRE RECAPS 1,062.00
65065 WENTWORTH TIRE SERVICE NEW TIRE 574.58
65065 WENTWORTH TIRE SERVICE NEW TIRES 682.45
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 129.00
65085 KENNETH A. WALUSIAK TOOL REIMBURSEMENT 800.00
7710 MAJOR MAINTENANCE Total 49,322.44
600 FLEET SERVICES FUND Total 49,360.45
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62375 UNITED RENTALS ROLLER RENTAL FOR STREET DIVISION 2,256.30
65550 HAVEY COMMUNICATIONS INC. EMERGENCY LIGHTING & SIRENS 245.93
65550 HAVEY COMMUNICATIONS INC. SIREN AMPLIFIER 538.80
65550 CURRIE MOTORS #528 VEHICLE REPLACEMENTS 55,467.00
65550 CURRIE MOTORS NEW POLICE VEHICLE 25,052.00
7780 VEHICLE REPLACEMENTS Total 83,560.03
601 EQUIPMENT REPLACEMENT FUND Total 83,560.03
605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
66050 HSA BANK, A DIVISION OF WEBSTER BANK N.A MONTHLY INVOICE 17.50
7801 EMPLOYEE BENEFITS Total 17.50
605 INSURANCE FUND Total 17.50
700 FIRE PENSION FUND
8000 FIREFIGHTERS' PENSION
61755 HENEGHAN, SEAN *CONTINUING EDUCATION 400.00
61755 NORTHERN TRUST COMPANY *MANAGEMENT FEE 2,507.64
61755 BURKE, BURNS & PINELLI, LTD. *LEGAL FEES 6,613.27
61755 GRAYSTONE CONSULTING *INVESTMENT ADVISORY FEES 13,094.91
8000 FIREFIGHTERS' PENSION Total 22,615.82
700 FIRE PENSION FUND Total 22,615.82
Grand Total 1,773,010.42
1034 of 357
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11/25/2014
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
2315.53675 VARIOUS AMBULANCE REFUNDS 2,425.69
100.21705 VARIOUS RECTRAC REFUNDS 1,336.00
3,761.69
INSURANCE
VARIOUS VARIOUS WORKERS COMP 8,926.94
VARIOUS VARIOUS WORKERS COMP 9,652.70
18,579.64
SEWER
7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02
7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83
7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30
7525.68305 IEPA LOAN DISBURSEMENT SEWER FUND 317,397.49
1,082,677.64
1,105,018.97
Grand Total 2,878,029.39
PREPARED BY DATE
APPROVED BY DATE
1135 of 357
For City Council meeting of November 24, 2014 Item A3.1
Business of the City by Motion: Civic Center Parking Lot Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., City Engineer
Subject: Civic Center Sustainable Parking Lot Reconstruction
Date: November 17, 2014
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a contract in
response to Bid 14-60, awarding the Civic Center Sustainable Parking Lot
reconstruction contract to A. Lamp Concrete Contractors Inc. (1900 Wright Blvd.,
Schaumburg, IL 60193) in the amount of $1,400,000.
Funding Source:
MWRD Grant Fund $750,000
Parking Fund * $650,000
Total
*The budget allocation from the Parking Fund for this project is $500,000 for FY2015.
Staff will monitor all Parking Fund projects to remain within the budget for 2015.
Summary:
The City of Evanston received grant from Metropolitan Water Reclamation District
(MWRD) to reconstruct the Civic Center Parking lot as a sustainable parking lot. The
MWRD awarded a grant of $750,000 to reconstruct the parking lot in September this
year. City staff completed the construction plans for the proposed parking lot
improvements and the project was let in September this after the City Council approved
Inter Governmental Agreement. The proposed improvements include porous concrete
sidewalk, porous asphalt parking area and paver block parking stalls. The drive lane
though the parking lot will be regular asphalt paving. As part of this parking lot
rehabilitation project, a new parking lot is proposed south of the Civic Center building.
This proposed parking lot addition will be an asphalt parking lot to reduce the total
construction cost.
Memorandum
36 of 357
The bid documents were prepared by the City staff and were sent to potential bidders.
The construction contract was advertised in September in Chicago Tribune, the State
Contractors Bulletin and on the Demand Star. The bids were opened on October 21,
2014.
Bids were submitted by Chicagoland Paving Contractors (Lake Zurich, IL), A. Lamp
Concrete Contractors, Inc. (Schaumberg, IL), Elenar Construction (Chicago, IL),
Landmark (Huntley, IL), Berger Excavating Contractor (Wauconda, IL), and Kovilic
Construction (Franklin park, IL). The bid results are correct and in order. A copy of the
bid tabulation is enclosed.
CONTRACTOR
BID PRICE
Chicagoland Paving $1,499,900.00
A. Lamp Concrete Contractors $1,582,329.00
Elenar Construction $1,723,693.75
Landmark $1,857,744.35
Berger Excavating Contractor $1,883,528.75
Kovilic Construction $2,129,174.00
The engineer’s estimate for this project is $1,382,677. The low bid contractor
Chicagoland is not in compliance with MWEBE & LEP requirements of the project. The
second low bidder A. Lamp Concrete Contractors Inc., whose bid is 5.5% higher, is in
compliance with the M/W/EBE and LEP goals of the City. A. Lamp Concrete
Contractors Inc., meets the M/W/EBE goal by subcontracting 26% of the total contract
price with, Ozinga Ready Mix, Alas Trucking, and Markings Specialist. The M/W/EBE
schedule and supporting documentation have been reviewed and approved by the City
Manager’s office. A. Lamp Concrete Contractors has also indicated the Local
employment usage in the bid documents.
As part of the 2014 Street Improvement Project A. Lamp Concrete installed sustainable
porous concrete parking lane on Oak Avenue and Ingleside Place. A. Lamp Concrete
Contractors Inc. has worked for the City on similar projects on time and within budget.
Based on A. Lamp Concrete Contractor performance on 2014 projects A. Lamp can
perform majority of the work specified in the contract as a general contractor without
using many sub-contractors which is essential for project coordination and quality
control. A. Lamp Concrete Contractor also complied with Local Employment Program.
Attachments:
Bid Tab
Location Map
M/W/EBE Memo
Page 2 of 2
37 of 357
Average Unit PriceUNITUNITUNITUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICE1Temporary FenceFoot5,972$1.00$5,972.00$1.75$10,451.00$2.00$11,944.00$10.00$59,720.00$3.50$20,902.00$5.25$31,353.00$10.00$59,720.00$5.422Tree Trunk ProtectionEach28$110.00$3,080.00$100.00$2,800.00$25.00$700.00$500.00$14,000.00$121.75$3,409.00$300.00$8,400.00$250.00$7,000.00$216.133Tree RemovalEach8$800.00$6,400.00$500.00$4,000.00$700.00$5,600.00$2,000.00$16,000.00$230.00$1,840.00$230.00$1,840.00$750.00$6,000.00$735.004Earth Saw Cuts of Tree Roots (Root Prunning)Foot766$3.00$2,298.00$5.00$3,830.00$5.00$3,830.00$11.00$8,426.00$8.00$6,128.00$8.00$6,128.00$10.00$7,660.00$7.835Temporary Sidewalk RampEach10$200.00$2,000.00$150.00$1,500.00$250.00$2,500.00$505.00$5,050.00$440.43$4,404.30$795.00$7,950.00$500.00$5,000.00$440.076Earth Excavation - Parking AreasCu. Yd.3,550$25.00$88,750.00$40.00$142,000.00$30.00$106,500.00$35.00$124,250.00$63.75$226,312.50$49.00$173,950.00$65.00$230,750.00$47.137Earth Excavation - Bio swales and Rain gardensCu. Yd.2,355$30.00$70,650.00$40.00$94,200.00$30.00$70,650.00$35.00$82,425.00$63.75$150,131.25$52.00$122,460.00$65.00$153,075.00$47.638Earth Excavation - Porous concrete sidewalkCu. Yd.85$30.00$2,550.00$50.00$4,250.00$40.00$3,400.00$35.00$2,975.00$71.95$6,115.75$65.00$5,525.00$65.00$5,525.00$54.499Thermoplastic Pavement Marking Line-Letters and SymbolsSq.Ft.80$4.95$396.00$5.60$448.00$15.00$1,200.00$12.00$960.00$12.50$1,000.00$12.50$1,000.00$50.00$4,000.00$17.9310Thermoplastic Pavement Marking Line-4”Foot4,815$0.75$3,611.25$0.80$3,852.00$4.00$19,260.00$0.80$3,852.00$3.30$15,889.50$3.30$15,889.50$4.00$19,260.00$2.7011Epoxy Pavement Marking Line-4”Foot1,000$0.75$750.00$7.50$7,500.00$6.00$6,000.00$5.50$5,500.00$5.00$5,000.00$5.00$5,000.00$2.00$2,000.00$5.1712Thermoplastic Pavement Marking Line-6”Foot150$0.75$112.50$1.75$262.50$8.00$1,200.00$6.40$960.00$6.00$900.00$6.00$900.00$6.00$900.00$5.6913Thermoplastic Pavement Marking Line-24"Foot40$3.00$120.00$5.60$224.00$15.00$600.00$24.00$960.00$12.00$480.00$12.00$480.00$20.00$800.00$14.7714Preformed International Symbol of AccessibilityEach8$400.00$3,200.00$1,100.00$8,800.00$700.00$5,600.00$250.00$2,000.00$672.00$5,376.00$672.00$5,376.00$300.00$2,400.00$615.6715Furnishing and Placing Topsoil, 3”Sq.Yd.7,000$5.00$35,000.00$5.75$40,250.00$2.00$14,000.00$8.00$56,000.00$4.30$30,100.00$5.00$35,000.00$5.00$35,000.00$5.0116Sodding, Salt TolerantSq.Yd.586$8.00$4,688.00$10.00$5,860.00$10.00$5,860.00$12.00$7,032.00$8.50$4,981.00$9.00$5,274.00$10.00$5,860.00$9.9217Landscape Planting (By Others)Lump Sum1$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.00$60,000.0018Aggregate Base Course, Type B, 4”Sq.Yd.241$9.00$2,169.00$5.00$1,205.00$8.00$1,928.00$12.00$2,892.00$10.80$2,602.80$12.50$3,012.50$10.00$2,410.00$9.7219Class D Patches, asphalt, 7"Sq.Yd.1,100$100.00$110,000.00$59.00$64,900.00$35.00$38,500.00$88.00$96,800.00$83.90$92,290.00$94.00$103,400.00$115.00$126,500.00$79.1520Bituminous Material (Prime Coat)Gal.1,100$1.00$1,100.00$5.00$5,500.00$3.00$3,300.00$2.75$3,025.00$8.50$9,350.00$8.50$9,350.00$8.00$8,800.00$5.9621Mixture for Cracks, Joints and FlangewaysTon15$575.00$8,625.00$500.00$7,500.00$250.00$3,750.00$100.00$1,500.00$800.00$12,000.00$800.00$12,000.00$700.00$10,500.00$525.0022Leveling Binder, (Machine Method) N50 (IL 9.5mm)Ton231$80.00$18,480.00$95.00$21,945.00$115.00$26,565.00$143.00$33,033.00$204.00$47,124.00$204.00$47,124.00$130.00$30,030.00$148.5023Hot-Mix Asphalt Surface Course, Mix"D", N50 (IL 9.5mm)Ton347$90.00$31,230.00$95.00$32,965.00$115.00$39,905.00$155.00$53,785.00$154.00$53,438.00$154.00$53,438.00$130.00$45,110.00$133.8324Incidental Hot-mix Asphalt SurfacingTon60$200.00$12,000.00$100.00$6,000.00$225.00$13,500.00$155.00$9,300.00$253.00$15,180.00$253.00$15,180.00$315.00$18,900.00$216.8325Porous Asphalt Surface CourseTon660$110.00$72,600.00$150.00$99,000.00$225.00$148,500.00$7.00$240,163.00$146.00$96,360.00$146.00$96,360.00$200.00$132,000.00$145.6726PCC Sidewalk, 5”Sq.Ft.1,135$5.50$6,242.50$7.50$8,512.50$7.00$7,945.00$8.00$9,080.00$5.95$6,753.25$7.00$7,945.00$7.00$7,945.00$7.08273" ID PVC pipeFoot300$10.00$3,000.00$37.50$11,250.00$20.00$6,000.00$35.00$10,500.00$6.00$1,800.00$65.00$19,500.00$30.00$9,000.00$32.2528Porous Aggregate Sub-Base, CA11, 1.5"Cu. Yd.200$55.00$11,000.00$54.00$10,800.00$65.00$13,000.00$45.00$9,000.00$106.05$21,210.00$75.00$15,000.00$60.00$12,000.00$67.5129Porous Aggregate Sub-Base, CA1, 18"Cu.Yd.2,300$55.00$126,500.00$42.00$96,600.00$55.00$126,500.00$45.00$103,500.00$75.75$174,225.00$78.00$179,400.00$60.00$138,000.00$59.2930Porous Aggregate Sub-Base, CA5, 2.5"Cu.Yd.350$55.00$19,250.00$55.00$19,250.00$65.00$22,750.00$45.00$15,750.00$108.00$37,800.00$95.00$33,250.00$60.00$21,000.00$71.3331Filter FabricSq.Yd.6,500$6.00$39,000.00$1.00$6,500.00$2.00$13,000.00$6.50$42,250.00$1.60$10,400.00$4.00$26,000.00$5.00$32,500.00$3.3532Hot-Mix Asphalt Surface Removal (Variable Depth)Sq.Yd.4,530$3.00$13,590.00$2.75$12,457.50$3.50$15,855.00$20.10$91,053.00$11.00$49,830.00$11.00$49,830.00$9.00$40,770.00$9.5633Pavement RemovalSq.Yd.3,791$30.00$113,730.00$16.50$62,551.50$12.00$45,492.00$15.25$57,812.75$10.35$39,236.85$16.75$63,499.25$18.00$68,238.00$14.8134Driveway Pavement RemovalSq.Yd.227$20.00$4,540.00$15.00$3,405.00$15.00$3,405.00$65.00$14,755.00$18.10$4,108.70$15.50$3,518.50$18.00$4,086.00$24.4335Curb and Gutter RemovalFoot2,986$8.00$23,888.00$5.00$14,930.00$5.00$14,930.00$10.00$29,860.00$12.30$36,727.80$4.75$14,183.50$10.00$29,860.00$7.8436Sidewalk RemovalSq.Ft.3,100$1.50$4,650.00$1.25$3,875.00$2.00$6,200.00$10.00$31,000.00$3.70$11,470.00$2.00$6,200.00$2.00$6,200.00$3.4937POROUS PCC SIDEWALK, 6"Sq.Ft.3,825$9.00$34,425.00$12.75$48,768.75$13.00$49,725.00$7.00$26,775.00$9.70$37,102.50$14.00$53,550.00$10.00$38,250.00$11.0838POROUS AGGREGATE SUB-BASE, 6"SQ.Yd.425$40.00$17,000.00$10.00$4,250.00$15.00$6,375.00$18.00$7,650.00$15.20$6,460.00$16.50$7,012.50$27.00$11,475.00$16.9539INTERLOCKING PERMEABLE BRICK PAVERSSq.Ft.8,550$12.00$102,600.00$5.00$42,750.00$8.00$68,400.00$5.00$42,750.00$4.35$37,192.50$7.00$59,850.00$15.00$128,250.00$7.3940Catch Basins To Be AdjustedEach4$297.50$1,190.00$585.00$2,340.00$400.00$1,600.00$300.00$1,200.00$178.05$712.20$800.00$3,200.00$250.00$1,000.00$418.8441Manholes To Be ReconstructedEach1$3,000.00$3,000.00$3,300.00$3,300.00$2,000.00$2,000.00$1,350.00$1,350.00$882.50$882.50$1,900.00$1,900.00$250.00$250.00$1,613.7542Frames and Lids, Type-1, Closed LidEach2$400.00$800.00$725.00$1,450.00$425.00$850.00$500.00$1,000.00$267.85$535.70$850.00$1,700.00$750.00$1,500.00$586.3143Comb. Conc. C&G Type B6.12 (AEP-Modified)Foot4,200$22.00$92,400.00$23.50$98,700.00$18.00$75,600.00$18.00$75,600.00$29.20$122,640.00$27.00$113,400.00$40.00$168,000.00$25.9544Detectable WarningsSq.Ft.60$24.00$1,440.00$45.00$2,700.00$40.00$2,400.00$30.00$1,800.00$18.25$1,095.00$25.00$1,500.00$50.00$3,000.00$34.7145Concrete RibbonFoot1,900$19.00$36,100.00$19.25$36,575.00$23.50$44,650.00$17.00$32,300.00$37.65$71,535.00$27.00$51,300.00$25.00$47,500.00$24.9046Informational Signs, Supply and Install (as shown on the detail)Each3$2,000.00$6,000.00$1,750.00$5,250.00$3,500.00$10,500.00$3,000.00$9,000.00$1,670.75$5,012.25$5,500.00$16,500.00$1,000.00$3,000.00$2,736.7947Remove and Reset Existing Street SignsEach2$200.00$400.00$250.00$500.00$400.00$800.00$500.00$1,000.00$225.00$450.00$225.00$450.00$225.00$450.00$304.1748Changeable Message SignCal Mo12$1,200.00$14,400.00$1,500.00$18,000.00$250.00$3,000.00$850.00$10,200.00$600.00$7,200.00$600.00$7,200.00$1,600.00$19,200.00$900.0049Street SweepingEach60$300.00$18,000.00$500.00$30,000.00$50.00$3,000.00$150.00$9,000.00$375.00$22,500.00$675.00$40,500.00$500.00$30,000.00$375.0050Supplemental WateringUnit10$25.00$250.00$90.00$900.00$1.00$10.00$240.00$2,400.00$0.10$1.00$85.00$850.00$250.00$2,500.00$111.0251Pavement Marking Tape, Type 1Foot5,000$1.00$5,000.00$0.55$2,750.00$0.01$50.00$2.00$10,000.00$1.50$7,500.00$2.50$12,500.00$2.00$10,000.00$1.4352BioSolids TruckingLump Sum1$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.00$6,000.0053Special/Non-Special Waste DisposalCu.Yd.2,000$30.00$60,000.00$75.00$150,000.00$10.00$20,000.00$70.00$140,000.00$110.35$220,700.00$107.00$214,000.00$125.00$250,000.00$82.8954Soil Disposal AnalysisLump Sum1$7,500.00$7,500.00$3,500.00$3,500.00$2,500.00$2,500.00$5,500.00$5,500.00$2,800.00$2,800.00$7,500.00$7,500.00$5,000.00$5,000.00$4,466.6755Construction LayoutLump Sum1$15,000.00$15,000.00$7,500.00$7,500.00$50,000.00$50,000.00$10,000.00$10,000.00$5,900.00$5,900.00$15,500.00$15,500.00$20,000.00$20,000.00$18,150.0056Pedestrian Traffic Control and ProtectionLump Sum1$20,000.00$20,000.00$7,500.00$7,500.00$65,000.00$65,000.00$10,000.00$10,000.00$400.00$400.00$400.00$400.00$10,000.00$10,000.00$15,550.0057Traffic Control, Protection and Construction StagingLump Sum1$30,000.00$30,000.00$147,792.25$147,792.25$300,000.00$300,000.00$15,000.00$15,000.00$36,250.00$36,250.00$24,000.00$24,000.00$25,000.00$25,000.00$91,340.38$1,382,677.25As Read$1,499,900.00As Read$1,582,329.00As Read$1,723,693.75As Read$1,857,744.35As Read$1,883,528.75As Read$2,129,174.00Total$1,499,900.00Total$1,582,329.00Total$1,723,693.75Total$1,857,744.35Total$1,883,528.75Total$2,129,174.00TOTALCITY OF EVANSTONBid TabCIVIC CENTER IMPROVEMENT PROJECTPROJECT NO.: PW-PK-1406, BID NO.:14-60Engineers EstimateTOTAL BIDTOTALQUANTITYITEM NUMBERITEMUNITTOTALChicagoland Paving Contractors225 Telser Road,Lake Zurich, IL 60047A. Lamp Concrete Contractors, Inc800 W. Irving Park Road,Schaumburg, IL 60193Elanar Construction6620 W. Belmont AveChicago, IL 60634Landmark Contractors, Inc.11916 W. Main Street,Huntley, IL 60142Berger Excavating Contractors, Inc.1205 Garland RoadWauconda, IL 60084Kovilic Construction Co., Inc.3721 N Carnation streetFranklin park, IL 60131TOTALTOTALTOTALTOTALTOTALTOTAL38 of 357
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To: Suzette Robinson, Director of Public Works
Sat Nagar, P.E., City Engineer
From: Tammi Turner, Purchasing Manager
Subject: Civic Center Sustainable Parking Lot Reconstruction, Bid #14-60
Date: November 10, 2014
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the Civic Center Sustainable Parking Lot Reconstruction project, Bid
#14-60, in the base bid amount of $1,582,329.00, the primary contractor A. Lamp
Concrete Contractors, Inc. has subcontracted the following:
Name of M/W/EBE Scope of Work Contract
Amount
% MBE EBE WBE
Ozinga Ready Mix Concrete $ 21,000.00 1% X
Marking Specialist Markings $ 28,645.50 2% X
Alas Trucking Trucking $ 364,838.00 23% X
Total M/W/EBE $ 414,483.50 26%
A. Lamp Concrete Contractors, Inc. will receive credit for 26% M/W/EBE
participation, and found to be initially compliant with the Local Employment Program
documentation.
Cc: Marty Lyons, Assistant City Manager/CFO
Memorandum
Civic Center Sustainable Parking Lot Reconstruction, Bid #14-60, M/W/EBE Memo 40 of 357
For City Council meeting of November 24, 2014 Item A3.2
Business by Motion: FY2015 Insurance Renewals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2015
Date: November 24, 2014
Recommended Action:
Recommend approval to purchase the outlined policies at a total cost of $552,224. The
policies will renew all insurance coverage for the City for Fiscal Year 2015. All coverage
exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s
Compensation is budgeted at $120,000, for a FY2015 total of $610,000. Premium
quotations received reflected the market’s tightening and the slight increase in pricing
for all coverages.
Total Premiums
• Property – Affiliated FM $191,680
• General Liability (Excess) – CV Starr (first $10M layer) $157,795
– Gemini (second layer of $10M) $54,391 Subtotal $212,186
• Excess Worker’s Compensation – Safety National $117,441
• Crime – Chartis $7,492
• Cyber Liability - Beazley $23,425
$552,224
Funding Source:
Insurance Fund, Account Number 7800, Object Codes 62615 & 66044.
Summary:
The City is exposed to various risks of loss related to torts, theft, damage to and
destruction of assets, errors and omissions, and natural disasters. Current insurance
policies will expire on December 31, 2014. The City’s broker of record, Mesirow, Inc.,
took all insurance to underwriting and market.
Memorandum
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a. Property Insurance
The City maintains commercial all-risk insurance to cover damage to City facilities and
contents and other losses, including business interruption and loss of rents. The
coverage is subject to a deductible of $50,000 for each loss and each location. The
Total Insured Value of this coverage is $513,038,639 for FY2015.
Staff conducted an independent review of property insurance indications from 4 carriers,
including Affiliated FM (current carrier). The premium computations were based upon
the Total Insured Value. Several carriers declined to quote or were not competitive on
deductible or pricing.
Staff recommends award of property insurance renewal to Affiliated FM in the amount of
$191,680.
b. General Liability Insurance
The City currently maintains a self-insured retention of $1.25 million with an additional
layer of excess insurance totaling $20 million. For purposes of prudent risk
management, it is advisable to maintain the current retention level and excess layer of
coverage such that the City gains additional protection/insured risk in the event of a
large loss.
Our early budget projections anticipated an increase in our placements since carriers
are increasing pricing while the market tightens. Staff worked with Mesirow to ensure
that the City’s program was effectively marketed to 10 prospective carriers in order to
obtain the most competitive pricing and terms. Staff recommends renewal with
incumbent carrier C.V. Starr for $157,795 for the First layer of $10M coverage, and
renewing coverage with incumbent carrier Gemini for the Second layer of $10M
coverage.
c. Other Insurance Policies
The City also maintains in place insurance for the following areas: Excess Worker’s
Compensation and Crime. Workers’ Compensation premium payable increased but still
remained below budget. The renewal for the Crime policy is a slight increase over
expiring.
Cyber Liability is a recommended line of coverage first obtained in FY2014. Over the
past year, staff monitored claims made against other Illinois municipalities with
projected exposures which could exceed $500,000. Continuing this coverage line for
the recommended premium is prudent risk management.
Staff recommends award of Property, Excess Liability, Crime, Cyber Liability and
Excess Worker’s Compensation renewal policies to the insurance companies as set
forth. These amounts are to be expended from the Insurance Fund which has sufficient
funds available for this purpose.
d. Total Premiums
The chart below compares quoted premiums to a projected budget. The $610,000
projected budget number includes all quoted policies in the Insurance Fund. Quoted
premium totals were $57,776 less than budgeted for FY2015. The renewal program
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premium increase is a very modest 1.3% increase from expiring, and is attributable to
the increase in Worker’s Compensation premium.
2015 Premium 2015 Budget
• Property $191,680
• General Liability – Excess $212,186 (below)
• Crime $7,492
• Cyber $23,425 __________
$434,783 $490,000
• Excess Worker’s Compensation $117,441 $120,000
Total: $552,224 $610,000
Staff will manage remaining Insurance Fund accounts during 2014 to stay within the
total Fund budget.
Legislative History:
N/A.
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For City Council meeting of November 24, 2014 Item A3.3
Business of the City by Motion: Water Treatment Chemical Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kevin Lookis, Water Production Superintendent
Subject: Approval of Contracts for Water Treatment Chemicals for Purchase in
FY 2015 (Bid 14-62)
Date: November 13, 2014
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contracts
with the following five vendors to supply water treatment chemicals in response to Bid
14-62: 1) USALCO (1120 Middle River Road, Baltimore, MD) in the amount of
$192,330.40 to supply aluminum sulfate (alum), 2) JCI Jones (1765 Ringling Blvd.,
Sarasota, FL) in the amount of $35,292 to supply chlorine, 3) Key Chemical Inc. (9503
Dovewood Place, Waxhaw, NC) in the amount of $133,011 to supply HFS acid
(fluoride), 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of
$23,120 to supply polymer, and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the
amount of $93,525 to supply blended phosphate. The total of these proposed
purchases is $477,278.40.
Funding Source:
Funding for the purchase of alum, chlorine, fluoride and polymer is in account
7110.65015, which has a budget allocation of $465,000.00 for FY2015. Blended
phosphate is purchased from account 7110.65030, which has a FY2015 budget
allocation of $101,000 and is augmented by revenues paid by the Northwest Water
Commission for their phosphate use in account 7110.53591 in the amount of $67,000.
Background:
Bid specifications 14-62 were prepared for the purchase of water treatment chemicals
needed during FY2015. The bid for water treatment chemicals was advertised on
October 9, 2014 in the Chicago Tribune and on Demandstar. Bids were opened and
publicly read on November 11, 2014. The bid specifications provide for a one year
contract with selected vendors.
Memorandum
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Five different chemicals are primarily used in the Evanston water treatment process.
Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is
added to help prevent tooth decay, and a blended phosphate is added to coat the
interior of pipes to prevent lead and copper from leaching into the water.
Summary:
Staff has reviewed the chemical bids received on November 11, 2014. Attached is a
tabulation of the bid responses. Staff recommends acceptance of all of the apparent
low bids as responsive and responsible for alum, chlorine, fluoride, polymer and
blended phosphate and award of the contracts as indicated.
CHEMICAL: Alum
Below is a summary of the bid results obtained on November 11, 2014 from bid 14-62
for supplying alum during FY 2015.
Vendor Unit Price per ton
USALCO $447.28
Chemtrade $511.00
CCS, Inc. $602.81
CHEMICAL: Chlorine
Below is a summary of the bid results obtained on November 11, 2014 from bid 14-62
for supplying chlorine during FY 2015. Please note that chlorine is supplied in both ton
cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder).
Vendor
Unit Price per ton
(ton cylinder)
Unit Price per
150# cylinder
JCI Jones $318.00 $52.00
Alexander Chemical $375.00 $79.00
CHEMICAL: Fluoride
Below is a summary of the bid results obtained on November 11, 2014 from bid 14-62
for supplying HFS acid (fluoride) during FY 2015.
Vendor Unit Price per ton
Key Chemical, Inc. $443.37
Mosaic Crop Nutrition, LLC $466.00
Alexander Chemical $470.00
Pencco, Inc $482.60
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CHEMICAL: Polymer
Below is a summary of the bid results obtained on November 11, 2014 from bid 14-62
for supplying polymer during FY 2015.
Vendor Unit Price per ton
Polydyne $578.00
CHEMICAL: Blended phosphate
Below is a summary of the bid results obtained on November 11, 2014 from bid 14-62
for supplying blended phosphate during FY 2015.
Vendor Unit Price per gallon
Carus Chemical $4.35
Shannon Chemical $5.57
Account 7110.65015 provides funding for the purchase of water treatment chemicals
except for the blended phosphate. This account has a budget allocation of $465,000 in
FY 2015. The contracts to supply alum, chlorine, HFS acid and polymer will utilize
$383,753.40 of this budget allocation as indicated below.
Chemical Unit Price Est. Quantity Total Cost
Alum $447.28 430 tons $192,330.40
Chlorine (1-ton cyl) $318.00 110 tons $ 34,980.00
Chlorine (150# cyl) $ 52.00 6 cylinders $ 312.00
HFS acid $443.37 300 tons $133,011.00
Polymer $578.00 40 tons $ 23,120.00
TOTAL $383,753.40
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission, a separate account was established for purchasing this product
(7110.65030). Account 7110.65030 has a FY 2015 budget allocation of $101,000 and
the revenue account from the Northwest Water Commission will provide $67,000.
Chemical Unit Price Est. Quantity Total Cost
Blended
Phosphate
$4.35 21,500 gallons $93,525.00
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The cost for water treatment chemicals has stabilized for the last two bidding cycles.
This year costs decreased in all but one category. This is the third time in five years
that the cost of one or more of the chemicals was less than the previous year. A table
summarizing the last 5 years of costs and the percent change from FY2014 to FY2015
is shown below.
% Change
2011 2012 2013 2014 2015
FY 2014 to
2015
Liquid Alum ($/ton) $416.52 $447.28 $447.28 $447.28 $447.28 0.00%
Chlorine ($/ton) $367.50 $424.50 $365.00 $365.00 $318.00 -14.78%
Chlorine ($/150#) $50.00 $95.00 $94.00 $79.00 $52.00 -51.92%
HFS Acid (fluoride)
($/ton) $685.00 $596.00 $539.00 $519.00 $443.37 -17.06%
Polymer ($/ton) $700.00 $870.00 $760.00 $538.00 $578.00 6.92%
Phosphate
($/gallon) $4.83 $5.15 $4.98 $4.48 $4.35 -2.99%
There are no sub-contracting abilities related to the purchase and use of these
materials. A waiver letter for M/W/EBE participation is attached.
Attachments
Bid Tabulation 14-62
M/W/EBE Waiver
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For City Council meeting of November 24, 2014 Item A3.4
Business of the City by Motion: Façade Improvement for Bangers & Lace
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Johanna Nyden, Economic Development Division Manager
Meagan Jones, Economic Development Coordinator
Subject: Approval of Financial Assistance through the Façade Improvement
Program for Bangers and Lace
Date: November 17, 2014
Recommended Action:
Staff recommends approval of financial assistance for a façade improvement project for
Bangers and Lace, a new restaurant and tavern, located at 810 Grove Street (PIN: 11-
18-317-008-0000), on a 50/50 cost sharing basis in an amount not to exceed $10,500.
Funding Source:
Staff recommends utilizing funds from the Economic Development Fund’s Business
District Improvement Fund (5300.65522). The approved Fiscal Year 2014 Budget
allocated a total of $147,000 for this account to fund both the Façade Improvement and
Great Merchant Grant programs. To date, $99,701.75 has been spent from this account
with an additional $21,411 approved for expenditure.
Summary:
The façade improvement project proposed for Bangers and Lace is for its soon to open
location at 810 Grove Street. The project includes the installation of operable windows
at the patron level, divided light windows at the transom level, and a recessed entryway
so as not to impede pedestrian traffic. This project is eligible under the guidelines of the
Façade Improvement Program. In total, the work is estimated to cost $46,371. The
storefront is a total of 40 linear feet which would make Bangers and Lace eligible for up
to $10,500 for work associated with property on a 50/50 cost sharing basis.
The property owner is in good standing with their property taxes according to the Cook
County Treasurer’s office.
Memorandum
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Legislative History:
The Economic Development Committee was unable to meet to consider this application.
Due to urgency of project completion, staff is referring this agenda item to the
November 24, 2014 Administration and Public Works Committee.
Attachments:
Application
Estimates
Before photos of property
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C H I C A G O B U I L D I N G D E S I G N , P . C .
A R C H I T E C T U R E A N D I N T E R I O R S
220 WEST HU RON ST RE E T, SUIT E 3001, CHICA GO, IL LINO IS 60654
PHONE: 312.492.9007 FAX: 312.492.9044 EM AIL : IN FO@CBDAR CHIT E CTS. COM
October 24, 2014
To Whom it May Concern:
I am writing with regards to the facade improvement application for the 810 Grove Street property.
We reached out to a number of local storefront manufacturers, including one Evanston -based company, and
the three bids listed on the application were the only three who could fabricate the system according to our
design specifications and within our required lead time.
Please let me know if you need any additional information,
Respectfully,
Alycia Dagenais
CBD Architects
312-492-9007
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Alycia Dagenais
Manager
Cell: (312) 492-9007
ldagenais@cbdarchitects.com
17170
C B D Architects
810 Grove St
Evanston, IL 60201
6/3/2014
Job Location
Estimate #
R & R Glass and Windows Inc, hereby proposes to furnish the following: Store Front
R & R Glass and Windows Inc. hereby proposes to furnish the following: Installation of the below described scope of work per
architectural drawings dated 10.02.2014 drawn by CBD Architects via e-mail.
Joint Sealants
Perimeter weather beads at our work
DOW Corning 795 Silicone Color Black
Aluminum Storefront Frame
Furnish and install Black paint aluminum storefront at front side of the building.
System at Exterior: Storefront
System Profile: 2” x 4-1/2”
System Glazing Position: Center Glazed
System Finish: Black paint Anodized
Grids: ¾” x 1 ¾” ( not applied on the doors )
Aluminum Storefront for exterior opening only:
Two (2) Elevation “Type 1” (13’-3” x 12’-10”)
One (1) Elevation “Type 2” (6’-4” x 12’-10”)
One (1) Elevation " Type 3" ( 13' 6" x 12' 4")
Aluminum Storefront for interior opening only:
One (1) Elevation “Type 4 ” (14’-0” x 9’-11”)
One (1) Elevation " Type 5" ( 7' 1" x 9' 11")
One (1) Elevation " Type 6" ( 6' 4" x 9' 11")
Aluminum Storefront Door and Hardware Set
Furnish and Install:
One (1) set of Narrow stile single doors at vestibule of build (3' 0" x 7' 0" )
Five (5) Double Doors No. A-001 (6’-0” x 7’-0”) To received Hardware set #1
All Double doors will have a smooth panel between the doors and the transoms on exterior elevations.
Hardware Set #1 Specs
-Standard hardware
-1 1/2 Butt Hinges All Doors or 4 Butt Hinges depends the high we use.
-Push /pull handles (Entrance Door)
-Lock /privacy key and dead bolt. (Entrance Door)
- Flush Bolts For the rest of the doors
Glazing Specs
GL-1 = 1” Insulated clear tempered glass (Exterior Elevations )
GL-2 = 1/4" Clear temper and plate glass on interior elevations.
Sealed Insulated Glass Units:
Edge Spacers: Aluminum, bent and soldered corner
Edge Seal Color: Black in Color
SCOPE:
Customer ID:10946
C B D Architects
220 W. Huron St.
Suite # 3001
Chicago, IL 60654
Office: (312)492-9007
Fax: (312)492-9044
Company Info
Estimate on:Store Front
Main Contact
R & R Glass and Windows Inc
3541 N Kenton Avenue
Chicago, IL 60641
www.rrglasswindows.com
Phone: (773) 481-3992 Fax: (773) 481-5997
Page 1 of 365 of 357
All necessary sealants and fasteners needed to complete the installation are included.
Price is based upon all work being completed during normal business hours
Note: In this project interior areas and transoms will match Hubbard Inn on 110 W Hubbard St, Chicago, IL 6065. (Paint will not
have the same finish just will be black)
G. C Note: Prior to installation of scope of work, surrounding condition must be plumb, level, true straight with no distortion.
Also if we use medium stile door 8' 0" high price will increase $ 5,250.00 Not included in the proposal. Total will be $ 50,340.00
Take an consideration the some of the R.O. Opening need to be redone or modified.
Contract Options/Descriptions
Type of Metal: 2" x 4-1/2"1 Type of Application: Commercial2
Glass Color: Wire glasss3
1/4" on the Interior Wall (6' 9" x 10' 4")
Glazing: 1" Insulated units4
Glazing Type: Center5 Argon Filled Glass None6
Outside Seal: Yes7 Inside Seal: Yes8
Type of Framing: Center9 Frames Anchored To: Existing Wall10
Metal Manufactured By: R & R Glass Windows11 Opening (s) Prepared: By Others12
Opening Size: Existing13 Opening Qty: Eleven (11)14
Field Labor : Yes15 Clean Up: By R & R Glass16
Type of Door: Narrow Stile17 Door Color: Black18
Door Material: Aluminum19
Theree (3) bi-fols
Total Door Qty: One (1) Double & One(1) Single door20
Hardware Type: Standard21 Panic Bar: None22
Tramson: Yes23 Vestibule: Yes24
Window Treatment Installation: By Others25 Brake metal: Yes If Needed26
Brake Metal Gauge: 0.3227 Work Per Elevation: Yes28
East Elevation: Yes29 West Elevation: Yes30
North Elevation: Yes31 South Elevation: None32
Delivery Lead Time: 8-10 Weeks33 Inside Carpentry: By Others34
Shop Drawings: By Others35 Temporary protection: By R & R Glass36
Proper Disposal of Debris: By R & R Glass37 Moving of Personal Effects: By Others 4' Clear Area38
City Permit Required: By Others39
Page 2 of 366 of 357
Terms:50% Deposit, 50% Upon Completion
Authorized By:Manfred Lopez
Estimate Total:$45,090.00
Estimate valid from: 6/3/2014 through 7/3/2014
- PRICE BASED ON STANDARD COLOR OF MANUFACTURER.
- NO INTERIOR WORK TO BE DONE BY R & R GLASS AND WINDOWS INC, INCLUDING FLOORS, CIELINGS, WALLS, ELECTRICITY, ALARMS, ETC.
- ANY ITEM NOT LISTED ON THIS CONTRACT WILL BE CONSIDERED EXTRA.
- ONE-YEAR WARRANTY ON PARTS AND LABOR ONLY.
- PAINT COLORS MAY VARY FROM SAMPLES.
- IF OPENING IS NOT READY WHEN DOWN PAYMENT IS RECEIVED, LEAD TIME STARTS AFTER R & R GLASS AND WINDOWS INC TAKES THE LAST
MEASUREMENT.
- R & R GLASS AND WINDOWS INC WILL NOT COVER TILE DAMAGES. TILE WILL BE EXPOSED TO CRACKING WHILE DRILLING.
In consideration of R&R Glass and Windows, Inc.'s (hereinafter "R&R") extension of credit and/or the terms and conditions, as set forth in R&R's sales
documents, and in further consideration of the delivery of certain materials and/or services, we the undersigned, do hereby jointly and severally
guarantee the payment of the amount set forth in R&R's sales documents, including nut not limited to finance charges according to the terms and
conditions. We the undersigned, further waive notice of nonpayment of account by the debtor and further agree that all or any of the undersigned may
be held jointly and/or severally liable to R&R for the amounts remain due under R&R's sales documents. We the undersigned, agree, upon default, to
pay attorneys' fees if this account is referred for collection to an attorney, plus court costs.
Signature: ____________________________________________________Date:_______________
Print Name: _______________________________________________________________________
Personal Guarantee
Deposit is required on all custom made products and is due day of production measurements, unless otherwise arranged. Balance or payment in full is
due day of completion, unless otherwise arranged. Finance charge of 1-1/2 % per month will be added to all past due balances. In the event of
default of any payments called for this contract, buyer agrees to pay seller expenses for collection services and/or for attorney fees. This proposal
when signed becomes a legal contract for both parties. The above prices, terms, specifications, and conditions are satisfactory and are hereby
accepted. I have read, understood and agree to all parts of this agreement.
Terms and Conditions
Page 3 of 367 of 357
Unfolding Opportunities
QUOTATION
Page 1
17549 Duvan Dr. - Tinley Park, IL 60477
(708) 53BIFOLD - www.chicagobifold.com
PROVIDED TO: Lyci Dagenais DATE: July 24, 2014
COMPANY NAME: CBD Architects QUOTE NUMBER: 2014-0724
ADDRESS: 220 W Huron, Suite 3001 JOB NAME: Bangers & Lace
CITY, STATE, ZIP: Chicago, IL 60654 ADDRESS: 810 Grove St
PHONE: (312) 492-9007 CITY, STATE, ZIP: Evanston, IL 60201
FAX: (312) 492-9044
EMAIL: ldagenais@cbdarchitects.com QUOTED BY: Mike Wallace
This Quotation Provides Fabricated Metal, Glass, & Related Accessories As Described Herein:
1) Six Openings;
2) Two At Approximately 6’4 1/2” X 11'6”, Each With 2 In-Swing Panels, One Fixed Transom Panel & Two Fixed
Transom Lites
3) One At Approximately 12’8 1/2” X 11'6”, With 2L-2R, In-Swing Bi-Fold Panel, Two Fixed Transom Panels &
Four Fixed Transom Lites.
4) One At Approximately 6’4 1/2” X 12'6”, With 2 Out-Swing Door Panels, With 12" Bottom Rails, One Fixed
Transom Panel & Two Fixed Transom Lites.
5) One At Approximately 13’4 1/2” X 10'0”, With Two Fixed Lites.
6) One Interior Wall At Approximately 224" x 98" With One Door, 2 Return Lites & 6 Fixed Sidelites.
7) Aluminum Materials To Be 2” X 4 ½”, T14000 Series Framing System.
8) Window Panels To Be Manufactured Using Narrow Stiles (2 1/8”) & 3” Top & Bottom Rails.
9) Aluminum Finish To Be Dark Bronze Anodized.
10) All Glass To Be 1” Insulated, Clear, Low-E, Tempered.
11) Door & Window Assemblies To Have The Following Door Hardware;
a. Select SL-11HD Continuous Geared Hinges
b. Twinbolt, Two Point, Lever Handle Locking At Each Panel
c. One-Overhead Guide Roller Per Bi-Fold Assembly With Continuous Roller Track
d. One-Lower Guide Roller Per Bi-Fold Assembly
e. Two-Black, Nylon Adjustable Knuckle Catches, Between Folding Panels
f. Standard Offset Pull Handles On All Man Doors
g. Exterior Man Doors To Have Concealed Vertical Rod Panic Devices
h. Interior Man Door To Have Standard Push Bar & No Locking Hardware
i. Surface Applied Door Sweeps At man Doors
12) Perimeter Sealants To Be A High Quality Silicone To Match Metals.
MATERIALS TO BE PROVIDED FOR THE SUM OF:
Forty-Six Thousand Seventy-Five & 00/100—DOLLARS $46,075.00
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Unfolding Opportunities
QUOTATION
Page 2
17549 Duvan Dr. - Tinley Park, IL 60477
(708) 53BIFOLD - www.chicagobifold.com
GENERAL TERMS AND CONDITIONS OF SALE
Shop drawings By Chicago Bifold are included in this quotation, unless otherwise specified.
All Material Is Guaranteed To Be As Specified In The Body Of This Quotation.
This Quote Does Not Include Engineering Analysis For Any Structural Support Materials Above Header Or
Top Track Or At Any Jamb Condition. Proper Structural Support At Head & Jambs Must Be Adequate To
Support Folding Panels.
Procurement Of Materials, And Production, Will Begin Only After Receipt Of Approved Shop Drawings.
Any Alteration Or Deviation From Above Specifications Involving Extra Costs Will Be Executed Only Upon
Written Orders, And Will Become An Extra Charge Over And Above The specified price.
All Sales Are F.O.B. Tinley Park, IL.
Walls Are Not Designed To Be Free-Standing And Must Be Supported In The Field By Others With
Materials Not Supplied By Chicago Bifold.
Sales Tax Is Included In This Quotation.
Please Note: It Is The Customers Responsibility To Verify Building Code Compliance, Local Municipalities,
Townships And Villages Independently Establish, Adopt And Interpret Building Codes, and Chicago Bifold Will
Not Be Responsible To Comply With Any Requirements Other Than The Stated Specifications Herein.
PAYMENT
Payment To Be Made As Follows: 50% Deposit, 50% Upon Completion.
Sales Tax If Applicable Will Be Added At Time Of Invoice.
Payments Which Are Delinquent Shall Be Subject To 1½% Interest Charge Per Month, Beginning
Immediately After Payment Is Due.
Customer Agrees To And Shall Be Responsible For Reasonable Attorneys Fees Incurred In The
Enforcement Of Any Of The Provisions Of This Contract.
ACCEPTANCE
The Above Prices, Specifications And Conditions Are Satisfactory And Hereby Accepted. You Are Authorized To
Proceed With Shop Drawings As Specified. Payment Will Be Made As Outlined Above.
Signature_________________________________________Date of Acceptance________________
Printed Name_________________________________________
Note: This Quotation May Be Withdrawn By Us If Not Accepted Within 60 Days.
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70 of 357
EXIST. FIRST FLOOREL: 0'-0"(EXISTING)TOP OF EXIST. PARAPETEL: +/- 19'-9"(V.I.F.)N.I.C.N
.
I
.
C
.
N
.
I
.
C
.N.I.C.N.I.C.N.I.C.TOP OF STOREFRONTEL: +/- 12'-10"(V.I.F.)TOP OF KNEE WALLEL: +/- 1'-0"(V.I.F.)13'-3"2'-014"13'-212"3'-612"7'-2"1'-334"6'-734"12'-10"1'-0"1'-214"10"1'-9"8'-334"6'-4"3'-4 14"8'-334"3'-134"3'-334"3'-334"3'-134"3'-134"3'-334"3'-334"3'-134"6'-714"3'-21
4"1'-61
4"8'-13
4"3'-334"3'-134"EXIST. FIRST FLOOREL: 0'-0"(EXISTING)TOP OF EXIST. PARAPETEL: +/- 19'-9"(V.I.F.)EL: +/- 2'-6"TOP OF WINDOWEL: +/- 12'-10"(V.I.F.)TOP OF SILL(V.I.F.)13'-6"1'-9"1'-1012"10'-51
4"13'-6"6'-9"10'-4"
12'-10"
2'-63
4"5'-93
4"
EXTERIOR ELEVATIONS
SHEETLOCATION:
810 GROVE ST.
EVANSTON, IL 60201
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R H G KPHQ"EDFCTEJKVGEVUEQO DOB STAMPSEALPROJECT:DRAWING TITLE:REVISIONS/SUBMISSIONSNO.DRAWN BY: EDCHECKED BY: GKDATEENGINEERFOR PERMIT04-08-14PERMIT REVISIONS105-20-14PERMIT REVISIONS - FIRE206-17-1471 of 357
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Joe McRae, Director of Parks, Recreation & Community Services
Christina Ferraro, Assistant Director, Community Services
Kevin L. Brown, Program Manager, Community Services Division
Subject: Approval of Service Agreement for the 2014 Certificate of Rehabilitation
Program with the James B. Moran Center for Youth Advocacy
Date: November 24, 2014
Recommended Action:
Staff recommends that City Council authorize the City manager to execute a renewal of
the agreement between the City of Evanston and the James B. Moran Center for Youth
Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to provide legal services for
not less than 9 Evanston residents to secure certificates of rehabilitation in an amount
not to exceed $30,000.
Funding Source:
Funding for this program agreement is from a $30,000 allocation approved in 2014
City’s Community Development Block Grant budget. Costs amount to approximately
$3,300 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program.
The James B. Moran Center is responsible for handling the payment of direct and
indirect costs for not less than 9 individuals (@$3,300 each); which include legal
services, filing fees, supportive materials, transportation fees and if necessary
assistance with child care on days that such assistance would be necessary.
Summary:
Certificates of rehabilitation are an essential resource that can support reentry to those
Evanston residents that have a criminal record and thus promote public safety by lifting
statutory bars to jobs, licenses or other necessities such as housing that result from a
conviction history. The Youth and Young Adult Division staff has been performing
outreach in the community and have identified individuals that would greatly benefit
from this program. This agreement for services is to facilitate year two of the “Certificate
of Rehabilitation Program”. The intention of the program is to obtain certificates of
Memorandum
For City Council meeting of November 24, 2014 Item A3.5
Business of the City by Motion: Moran Center Rehabilitation Agreement
For Action
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rehabilitation from the Circuit Court of Cook County, pursuant to 730 ILCS 5/5-5.5-5 et.
seq., for qualified ex-offenders who reside in Evanston, IL. These certificates lift
statutory bars to jobs, licenses or other necessities such as housing that result from a
conviction history.
It would give those selected an opportunity to demonstrate rehabilitation or a commitment
to rehabilitation. The state of Illinois is one of the states that have laws in place that
authorize certificates of rehabilitation or other similar means of removing legal barriers
arising from a criminal record separate and apart from seeking a pardon.
Staff identified the James B. Moran Center for Youth Advocacy as a partner for this
program, based on their ability to perform the services and current outstanding
community work of providing services for low-income Evanston youth and their families
with legal representation. The Moran Center has the legal expertise, social work
services components and community partnerships to manage this program.
Additionally, over the last two years, they have also provided assistance and resources
to individuals participating in our “Building Career Pathways to Sustainable Employment
Program” and other individuals that our Outreach team identified as needing assistance.
Year 1 Program Results
Year 1 of the program pilot exceeded contract requirements. One hundred and
seventy-nine Evanston residents received legal counseling regarding their criminal
backgrounds through the program.
71 participants qualified for Moran Center Help Desk Services (expungement and
sealing/partial sealing of criminal records)
12 participants qualified for Certificate of Good Conduct
9 participants qualified for Healthcare Worker Waiver
9 participants qualified for Certificate of Rehabilitation
2 participants qualified for state Clemency
Listed below is a summary of the scope of work to be performed by the James B. Moran
Center:
James B. Moran will secure certificates of rehabilitation which could also include
criminal records sealing, expungement, or pardon/executive clemency for not less than
9 Evanston residents that have a criminal record, and who meet the prerequisites
contained in the legislation. Prospective clients that have conviction(s) for the following
are not eligible: a Class X felony; any felony that resulted in “great bodily harm or
permanent disability”; conviction for aggravated DUI or aggravated domestic battery;
and offenses that require post-release registration (sex offenses, offenses against
children, rape, arson, etc.).
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Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b)
creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office; (g)
legal representation during candidate court appearances and (h) assistance for
childcare, transportation and supplemental support materials.
The Moran Center will work with City staff to identify, recruit, and service potential
clients in the City of Evanston, and keep records of such.
Finally, provide regular updates to City of Evanston staff on the status of individuals
being served, including a summary of expenditures, encumbered and available balance.
Legislative History
The 2013 Moran Center agreement was approved by City Council on October 14, 2013.
Attachment:
2014 Agreement with James B. Moran Center for Youth Advocacy Youth
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1
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Certificate of Rehabilitation Program 2014
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
8th day of December, 2014, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201
(hereinafter referred to as the “City”), and the James B. Moran Center for Youth
Advocacy, with offices located at 1123 Emerson, Suite 203, Evanston, Illinois,
(hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the
Services”) provided by the Consultant pursuant to the terms of this Agreement shall not
exceed $30,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on December 8, 2014 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the primary scope of services by July 31, 2015. If this
Agreement provides for renewals after an initial term, no renewal shall begin until
agreed to in writing by both parties prior to the completion date of this
Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
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2
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
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The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
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notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. All other training materials, assessment tools, documents, and
forms developed by Consultant for purposes other than fulfilling its obligations
under this Agreement are and shall remain property of Consultant. The City may
use said materials for training purposes only pursuant to this Agreement. Usage
of said materials by the City beyond the scope of this Agreement shall require
Consultant’s written consent.
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G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
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this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
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provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
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L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party
without the City’s express written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
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effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
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During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
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C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
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form consistent with this Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated 8th day of December, 2014
between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and
the James B. Moran Center sets forth the Commencement and Completion Date,
Services, Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: December 8, 2014
COMPLETION DATE: July 31, 2015
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $29,700 for not
less than 9 program participants (@ approximately $3,300 each); $3000 for certificate
for rehabilitation, criminal records sealing, expungement, and executive clemency legal
services for each participant ; $300 for supportive services that include transportation,
childcare and supplies.
The James B. Moran Center will provide an invoice to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year two of
the “Certificate of Rehabilitation Program”. The intention of the program is to obtain
certificates of rehabilitation for qualified ex-offenders that reside in Evanston, Il. These
certificates lift statutory bars to jobs, licenses or other necessities such as housing that
result from a conviction history. Certificates are used to provide a way for qualified
people with criminal records to demonstrate rehabilitation or a commitment to
rehabilitation. They are an evidence based practice and resource that supports reentry
and promotes public safety.
Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the
following components:
The James B Moran Center will secure Certificates of Rehabilitation and or which could
also include criminal records sealing, expungement, or pardon/executive clemency for
not less than 9 " Evanston” residents that have a criminal record, and who meet the
prerequisites contained in the legislation. Prospective clients that have the following are
not eligible: a Class X felony; any felony that resulted in “great bodily harm or
permanent disability”; conviction for aggravated DUI or aggravated domestic battery;
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and offenses that require post-release registration (sex offenses, offenses against
children, rape, arson, etc).
Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation;
(b) creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office;
(g) legal representation during candidate court appearances and (h) provide assistance
for childcare, transportation and supplemental support materials.
OTHER SERVICES:
A. The James B. Moran Center will work with City staff to identify, recruit, and
service potential clients in the City of Evanston, and keep records of such. The
Center will provide regular updates to City of Evanston staff on the status of
individuals being served, including a summary of expenditures, encumbered and
available balance.
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For City Council meeting of November 24, 2014 Item A4
Resolution 83-R-14: Property for a Park and Land for the New Ashland Avenue
Extended Roadway all within the Emerson Square Subdivision
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Director of Community Development
Michelle Masoncup, Deputy City Attorney
Sarah Flax, Housing & Grants Administrator
Subject: Resolution 83-R-14 Authorizing the Execution of an Agreement to
Purchase Property for a Park and Accept a Dedication of Land for the
New Ashland Avenue Extended Roadway all within the Emerson Square
Subdivision
Date: November 13, 2014
Recommended Action:
Staff recommends City Council adoption of Resolution 83-R-14, authorizing the
execution of an agreement to purchase property for a park and accept a dedication of
land for the new Ashland Avenue extended roadway, all within the Emerson Square
Subdivision.
Funding Source:
N/A
Summary:
Phase One of Emerson Square, comprising 32 units of rental housing, a public park and
an extension of Ashland Avenue running north-south through the site at 1600 Foster
Street is completed. Public Works staff has reviewed the park and certify that it meets
City of Evanston standards, including all design and safety requirements. Public Works
and Utilities staff has reviewed the roadway, including sewer and water improvements,
and certify that completed street meets City of Evanston standards. Pursuant to the
First Amendment to the Redevelopment Agreement by and between the City of
Evanston and Brinshore Development, LLC approved by City Council on November 28,
2011, the City will accept the dedication of the public park in the form of a purchase
contract for park property, and dedication of the street, both within the Emerson Square
Subdivision.
Attachment
Resolution 83-R-14
Memorandum
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11/13/2014
83-R-14
A RESOLUTION
Authorizing the Execution of an Agreement to Purchase Property for a
Park and Accept a Dedication of Land for the New Ashland Avenue
Extended Roadway all within the Emerson Square Subdivision
WHEREAS, the United States Department of Housing and Urban
Development (“HUD”) awarded Neighborhood Stabilization Program 2 (“NSP 2”) grant
funds to the City in the amount of $18.15 million for two main purposes: (a) acquire,
rehabilitations and/or development, leasing and/or sale of a minimum of 100 single-family,
multi-family and condominium units; and (b) the development of a mixed tenure residential
development called “Emerson Square” in the area bounded by Emerson Street, the alley
east of Dewey Avenue, Foster Street and Gilbert Park and Jackson; and
WHEREAS, the City entered into a redevelopment agreement and
subsequent amendments with Brinshore Development, L.L.C (“Brinshore”) to carry out the
goals of the NSP2 grant funds, including a second amendment to the redevelopment
agreement (the “RDA Second Amendment”) dated July 26, 2012 clarifying development
issues, including that the City would acquire Lot 4 for a public park after Emerson Square
was developed and the park was complete; and
WHEREAS, the first phase of the Emerson Square development is complete
and the park situated on Lot 4 has been constructed and the City seeks to acquire it from
Brinshore for use as a public park; and
WHEREAS, the new roadway, extension of Ashland Avenue, through the
Emerson Square subdivision is also complete; and
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83-R-14
- 2 -
WHEREAS, EMSQ Holding LLC, an Illinois limited liability company (“EMSQ
Holding”) is the owner of several lots, including Lot 4 (“Park”) and Lot 5 (“Roadway”) and
seeks to convey the Park and Roadway to the City of Evanston; and
WHEREAS, it is in the best interests of the City of Evanston to purchase
the Park from EMSQ Holding to expand its public park system and to accept the
dedication of the Roadway for the continuity of the City’s right -of-way system,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to
execute, and the City Clerk hereby authorized and directed to attest, on behalf of the
City, the Real Estate Contract (the “Agreement”) as set forth in Exhibit 1, by and between
EMSQ Holding LLC and the City of Evanston for the purchase of the Park for a price of
$1.00 (One and no/100 Dollar) and accept the dedication of the Roadway .
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions or terms of the Agreement as may be determined to be
in the best interests of the City.
SECTION 3: That this Resolution 83-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
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83-R-14
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______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
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83-R-14
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EXHIBIT 1
CONTRACT
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151779
PURCHASE AND SALE AGREEMENT
THIS PURCHASE AND SALE AGREEMENT (“Agreement”) is made as of this
____ day of ____________, 2014, by and between the City of Evanston, an Illinois home rule
unit of government located in Cook County, Illinois (“Purchaser”), and EMSQ Holding, LLC,
an Illinois limited liability company (“Seller”).
WITNESSETH:
WHEREAS, Seller is the owner of that certain property in Evanston, Illinois described on
Exhibit A attached hereto and made a part hereof (the “Property”);
WHEREAS, the Property consists of a newly constructed street (the “Street”) and a newly
constructed park (the “Park”) that were built by Seller as part of the Emerson Square
redevelopment;
WHEREAS, Seller is an Affiliate of Brinshore Development, LLC, an Illinois limited
liability company;
WHEREAS, Brinshore Development, LLC has entered into that certain Redevelopment
Agreement with Seller Regarding the Neighborhood Stabilization Program 2 Grant Number B-09-
LN-IL-0026, as amended (the “Redevelopment Agreement”); and
WHEREAS, in accordance with the Redevelopment Agreement, Seller and Purchaser have
agreed that the Street will be dedicated as a public right-of-way and the Park will be conveyed to
the Purchaser;
NOW, THEREFORE, for and in consideration of the promises and of the mutual
covenants and agreements hereinafter set forth, the parties agree to the terms of this Agreement,
which reads in its entirety as follows:
1. Agreement to Purchase the Park. Purchaser agrees to purchase and Seller agrees to sell
and convey or cause to be conveyed to Purchaser, or its designee, by Special Warranty
Deed (the “Deed”), good and merchantable title to the Park at the price and subject to the
terms, conditions and provisions hereinafter set forth. The Deed shall be substantially in
the form attached hereto as Exhibit B.
2. Dedication of Street. Purchaser agrees to accept a dedication of the Street as a public
right-of-way pursuant to a Plat of Dedication (the “Plat”) substantially in the form attached
hereto as Exhibit C.
3. Bill of Sale. Purchaser agrees to accept a Bill of Sale from Seller for any and all
improvements located on the Street (the “Bill of Sale”) substantially in the form attached
hereto as Exhibit D.
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4. Purchase Price. Purchaser agrees to pay and Seller agrees to accept as for the Property the
sum of $1.00 (“Purchase Price”) payable at Closing (as hereinafter defined).
5. Title Policy.
(a) Seller has previously furnished Purchaser, at Seller’s expense, a title commitment
with respect to the Property. Purchaser acknowledges that the title commitment is
acceptable to Purchaser.
(b) Purchaser and Seller shall, at Seller’s expense, obtain a title insurance policy
covering the Park, issued by Chicago Title Insurance Company through its agent,
Greater Illinois Title Company, or another title company acceptable to Purchaser
(“Title Insurer”), dated as of the date Closing in a nominal amount, free and clear
of all liens and encumbrances whatsoever, except for general real estate taxes not
due and payable, covenants, conditions, restrictions and other matters of record
shown on the title commitment and those additional matters approved by Purchaser
(the “Permitted Exceptions”).
(c) The title commitment shall be conclusive evidence of good and merchantable title
as therein shown as to all matters insured by the policy, subject only to the
exceptions as therein stated. Seller shall also furnish Purchaser an affidavit of title
in customary form covering the date of Closing and showing title in Seller subject
only to the Permitted Exceptions.
6. Representations.
(a) Seller’s Representations. As an inducement to Purchaser to enter into this
Agreement Seller hereby represents to Purchaser and agrees as follows:
(i) Seller has the right, power and authority to sell and dedicate the Property, as
the case may be, subject to the terms and conditions provided for in this
Agreement, and to execute, deliver and perform its obligations under this
Agreement and all other instruments, conveyances and documents to be
executed and delivered in connection with the transaction contemplated
herein. This Agreement and all other documents executed and delivered, or
to be executed and delivered by Seller in connection with this Agreement
have been, or at the appropriate time will be, duly executed and delivered
and constitute or, upon such execution and delivery will constitute, the
legal, valid and binding obligations of Seller, enforceable in accordance
with the respective terms and provisions. No consent or approval of any
person, firm, corporation or governmental authority is required to be
obtained by Seller in order for Seller to enter into this Agreement.
(ii) To the best of Seller’s knowledge, there exists no action, suit, litigation or
proceeding affecting the Property to which Seller is a party, and to the
knowledge of Seller, there is no such action, suit, litigation or proceeding
threatened.
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(iii) Seller is not a “foreign person” as defined in Section 1445 of the Internal
Revenue Code and is therefore exempt from the withholding requirements
of said Section. Seller shall furnish Purchaser at Closing the exemption
certification set forth in said Section.
(b) Purchaser’s Representations. As an inducement to Seller to enter into this
Agreement Purchaser hereby represents to Seller and agrees as follows:
(i) Purchaser has the right, power and authority to purchase and accept a
dedication of the Property, as the case may be, subject to the terms and
conditions provided for in the Agreement, and to execute, deliver and
perform its obligations under this Agreement and all other instruments,
conveyances and documents to be executed and delivered in connection
with the transaction contemplated herein. This Agreement and all other
documents executed and delivered, or to be executed and delivered by
Purchaser in connection with this Agreement have been, or at the
appropriate time will be, duly executed and delivered and constitute or,
upon such execution and delivery will constitute, the legal, valid and
binding obligations of Purchaser, enforceable in accordance with the
respective terms and provisions. No consent or approval of any person,
firm, corporation or governmental authority is required to be obtained by
Purchaser in order for Purchaser to enter into this Agreement.
7. Closing of Sale.
(a) The Closing (“Closing”) shall take place on a date mutually agreeable to the parties
but not later than _____________, 2014.
(b) At Closing, each party shall, without further consideration, execute and deliver
such additional instruments as may be reasonably requested by the other party in
order to complete and effectuate the transfer of title and ownership of the Property,
provided that such additional instruments (other than these specifically provided for
in this Agreement, and customary Closing documents) shall not impose cost or
liability on any party. This transaction shall be closed in accordance with the
general provisions of the usual form of New York style escrow agreement then in
use by the Title Insurer, the costs of which escrow shall be paid by Seller. Real
estate taxes shall not be prorated. Seller shall pay any State, County or other
transfer tax imposed by local ordinance.
8. “As Is” Sale. Purchaser acknowledges that it will have adequate opportunity to inspect the
Property and accepts the risk that any inspection may not disclose all material matters
affecting the Property. SUBJECT ONLY TO THE TERMS OF SECTION 5(a) AND IF
PURCHASER CLOSES THE TRANSACTION CONTEMPLATED HEREUNDER,
PURCHASER AGREES TO ACCEPT THE PROPERTY IN ITS “AS IS” “WHERE IS”
AND “WITH ALL FAULTS” CONDITION AT CLOSING AND THAT PURCHASER
IS NOT RELYING ON ANY REPRESENTATIONS OR WARRANTIES OF ANY
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KIND WHATSOEVER, EXPRESS OR IMPLIED, FROM SELLER OR ITS AGENTS
OR BROKERS, OR ANY OTHER PERSON ACTING OR PURPORTING TO ACT ON
BEHALF OF SELLER, AS TO ANY MATTERS CONCERNING THE PROPERTY,
INCLUDING WITHOUT LIMITATION: (i) the quality, nature, adequacy and physical
condition and aspects of the Property, including, but not limited to, the structural elements,
seismic aspects of the Property, foundation, roof, appurtenances, access, landscaping,
parking facilities and the electrical, mechanical, HVAC, plumbing, sewage, and utility
systems, facilities and appliances, the square footage within the improvements on the Real
Property and within each tenant space therein, (ii) the quality, nature, adequacy, and
physical condition of soils, geology and any groundwater, (iii) the existence, quality,
nature, adequacy and physical condition of utilities serving the Property, (iv) the
development potential of the Property, and the Property’s use, habitability,
merchantability, or fitness, suitability, value or adequacy of the Property for any particular
purpose, (v) the zoning or other legal status of the Property or any other public or private
restrictions on use of the Property, (vi) the compliance of the Property or its operation with
any applicable codes, laws, regulations, statutes, ordinances, covenants, conditions and
restrictions of any governmental or quasi-governmental entity or of any other person or
entity, (vii) the quality of any labor and materials used in any improvements on the Real
Property, (viii) the condition of title to the Property (except the deed warranties), (ix) the
value, economics of the operation or income potential of the Property, or (x) any other fact
or condition which may affect the Property, including without limitation, the physical
condition, value, economics of operation or income potential of the Property. In addition,
Seller shall have no legal obligation to apprise Purchaser regarding any event or other
matter involving the Property which occurs after the Effective Date or to otherwise update
any due diligence items, unless and until an event or other matter occurs which would
cause Seller to be unable to remake any of its representations or warranties contained in
this Agreement.
9. Brokerage. Purchaser and Seller each represent and warrant to the other that it has had no
dealings with any broker or agent in connection with this Agreement and the subject matter
hereof, and each party agrees to pay, and hold harmless and indemnify the other from and
against, any and all costs, expenses or liabilities for compensation, commissions and other
amounts claimed by any other broker or agent allegedly retained, consulted or employed
by such indemnifying party.
10. Miscellaneous.
(a) This Agreement shall be binding upon and shall inure to the benefit of the parties
hereto and to their respective successors and assigns.
(b) Capitalized terms used by not defined in this letter shall have the meanings ascribed
to them in the Redevelopment Agreement.
(c) This Agreement may be executed in counterparts, each of which shall be an
original, but all of which shall constitute one instrument.
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5
(d) This Agreement (i) contains the entire understanding between the parties hereto
with respect to the transactions contemplated herein; and (ii) may be altered or
amended from time to time only by written instrument executed by both parties
hereto.
(e) This Agreement shall be interpreted in accordance with the laws of the State of
Illinois.
(f) The provisions of the Uniform Vendor and Purchaser Risk Act of the State of
Illinois shall be applicable to this Agreement.
[Signature Page Follows]
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6
IN WITNESS WHEREOF, the parties have executed this Agreement this day and year
first written above.
PURCHASER:
CITY OF EVANSTON,
A Home Rule unit of government
By:
Print Name: Wally Bobkiewicz
Its: City Manager
SELLER:
EMSQ HOLDING, LLC,
an Illinois limited liability company,
By: Brinshore, Inc., its manager
By:
Name:
Its:
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A-1
EXHIBIT A
LOTS 4 AND 5 IN THE EMERSON SQUARE SUBDIVISION OF A PART OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN
COOK COUNTY, ILLINOIS ACCORDING TO THE PLAT THEREOF, RECORDED ON
OCTOBER 2, 2012 AS DOCUMENT NUMBER 1227616095.
Parcel Number: 10-13-209-027-0000
10-13-209-028-0000
Real Estate Address: 1600 Foster Avenue, Evanston, Illinois
100 of 357
B-1
EXHIBIT B
DEED
This instrument was prepared by:
Steven D. Friedland
Applegate & Thorne-Thomsen, P.C.
626 W. Jackson Blvd, Suite 400
Chicago, Illinois 60661
Upon recording mail to:
Michelle L. Masoncup
City of Evanston Legal Department
2100 Ridge Avenue
Evanston, IL 60201
SPECIAL WARRANTY DEED
EMSQ Holding, LLC, an Illinois limited liability company ("Grantor") having an address
of 666 Dundee Road, Suite 1102 Northbrook, IL 60062, for and in consideration of TEN AND
NO/100 DOLLARS ($10.00) and other good and valuable considerations in hand paid, the receipt
and sufficiency of which are hereby acknowledged, by these presents does GRANT, BARGAIN,
SELL, REMISE, RELEASE, ALIEN AND CONVEY to the City of Evanston, an Illinois
municipal corporation ("Grantee") having an address of 2100 Ridge Avenue, Evanston, IL 60201,
all the following real property situated in the County of Cook, in the State of Illinois, to wit:
SEE EXHIBIT A ATTACHED HERETO AND MADE A PART HEREOF.
Together with all and singular the hereditaments and appurtenances thereunto belonging,
or in anywise appertaining, together with the improvements thereon and the reversion and
reversions, remainder and remainders, rents, issues and profits thereof, and all the estate, right,
title, and interest, of Grantor, of, in and to the above described premises, with the hereditaments
and appurtenances: TO HAVE AND TO HOLD the said premises as above described, with the
appurtenances, unto the Grantee, its heirs, successors and assigns forever.
And Grantor, for itself, and its successors, does covenant, promise and agree, to and with
the Grantee, its successors and assigns, that it has not done or suffered to be done, anything
whereby the said premises hereby granted are, or may be, in any manner encumbered or charged,
except as herein recited; and it WILL WARRANT AND DEFEND the said premises unto the
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B-2
Grantee, its successors and assigns, against all persons lawfully claiming, or to claim the same, by,
through or under it, subject to the matters set forth in EXHIBIT B attached hereto and made a part
hereof, and not otherwise.
Grantor hereby releases and waives all rights under and by virtue of the Homestead
Exemption Laws of the State of Illinois.
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B-3
In Witness Whereof, said Grantor has caused its name to be signed to these presents as of
the _____ day of ____________, 2014.
EMSQ HOLDING, LLC,
an Illinois limited liability company
By: Brinshore, Inc.,
an Illinois corporation,
its sole member
By:
Name: ___________________
Title: ____________________
State of Illinois )
) ss:
County of Cook )
I, the undersigned, a Notary Public in and for said County in the State aforesaid, do hereby certify
that , of Brinshore, Inc., an Illinois
corporation, the sole member of EMSQ HOLDING, LLC, and personally known to me to be the
same person whose name is subscribed to the foregoing instrument as such manager appeared
before me this day in person and acknowledged that she signed and delivered such instrument as
his/her own free and voluntary act, all for the uses and purposes set forth therein.
Given under my hand and official seal this ____ day of _________, 2014.
Commission expires
Notary Public
SEND SUBSEQUENT TAX BILLS TO:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
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B-4
EXHIBIT A
LEGAL DESCRIPTION
LOT 4 IN EMERSON SQUARE SUBDIVISION OF A PART OF SECTION 13, TOWNSHIP 41
NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY,
ILLINOIS.
COMMON ADDRESS: 1600 FOSTER STREET, EVANSTON, IL
PERMANENT INDEX NUMBERS: 10-13-209-027-0000
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B-5
EXHIBIT B
1. Covenants, conditions and restrictions of record.
2. Taxes not yet due and payable.
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C-1
EXHIBIT C
PLAT OF DEDICATION
106 of 357
107 of 357
E-1
EXHIBIT D
BILL OF SALE
EMSQ Holding, LLC, an Illinois limited liability company (the “Grantor”), in
consideration of Ten Dollars ($10.00), receipt whereof is hereby acknowledged, does hereby sell,
assign, transfer and set over to the City of Evanston, an Illinois municipal corporation
(“Grantee”), the following described personal property, to-wit:
All roadways, curbs, gutters, medians, street lights, sidewalks and
landscaping located on the property legally described in Exhibit A
attached hereto (collectively, the “Improvements”)
Grantor hereby represents and warrants to Grantee that Grantor has full right, power and
authority to sell said Improvements and to make this Bill of Sale. All warranties of quality, fitness
and merchantability are hereby excluded.
By accepting this Bill of Sale, the Grantee agrees to assume full responsibility for the
maintenance and repair of the Improvements.
[Signature Page Follows]
108 of 357
C-2
IN WITNESS WHEREOF, Grantor has signed and sealed this Bill of Sale this ___
day of _______________, 2014.
EMSQ HOLDING, LLC,
an Illinois limited liability company
By: Brinshore, Inc.,
an Illinois corporation,
its sole member
By:
Name: ___________________
Title: ____________________
State of Illinois )
) ss:
County of Cook )
I, the undersigned, a Notary Public in and for said County in the State aforesaid, do hereby certify
that , of Brinshore, Inc., an Illinois
corporation, the sole member of EMSQ HOLDING, LLC, and personally known to me to be the
same person whose name is subscribed to the foregoing instrument as such manager appeared
before me this day in person and acknowledged that she signed and delivered such instrument as
his/her own free and voluntary act, all for the uses and purposes set forth therein.
Given under my hand and official seal this ____ day of _________, 2014.
Commission expires
Notary Public
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For City Council meeting of November 24, 2014 Item A5
Resolution 89-R-14: Amending the FY 2014 Budget
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 89-R-14 Amending the FY 2014 Budget
Date: November 24, 2014
Recommended Action:
Staff recommends City Council adoption of Resolution 89-R-14, authorization to amend
the FY 2014 Budget. The proposed amendment would increase FY 2014 General Fund
budgeted expenditures by $1,622,053 from $89,012,485 to $90,634,538.
Funding Source:
The funding adjustments associated with the proposed FY 2014 Budget Amendment
are summarized by Department in the table below:
DEPARTMENT
2014 BUDGET 2014 PROPOSED
AMENDMENT
DIFFERENCE
CITY COUNCIL $ 434,899 $ 427,807 $ (7,092)
CITY CLERK $ 242,722 $ 211,221 $ (31,501)
CITY MANAGER'S OFFICE $ 1,941,114 $ 1,662,057 $ (279,057)
LAW $ 1,042,831 $ 959,802 $ (83,029)
ADMINISTRATIVE SERVICES $ 8,826,609 $ 9,119,814 $ 293,205
COMMUNITY DEVELOPMENT $ 2,652,688 $ 2,707,345 $ 54,657
POLICE $ 26,876,444 $ 27,994,019 $ 1,117,575
FIRE MGMT & SUPPORT $ 14,072,488 $ 14,238,555 $ 166,067
HEALTH AND HUMAN SERVICES $ 3,009,288 $ 3,117,681 $ 108,393
PUBLIC WORKS $ 17,884,615 $ 18,604,977 $ 720,362
PARKS, REC. AND COMMUNITY
SERV. $ 12,028,787 $ 11,591,260 $ (437,527)
TOTAL $ 89,012,485 $ 90,634,538 $ 1,622,053
Memorandum
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As can be seen from the chart above, a few departments are over budget for the
following reasons:
1. Public Works:
As presented at the March 31, 2014 Council meeting, the record-setting
amount of snow in Evanston during last winter cost the city an additional
$612,718 as shown below:
Account 2014 Budget Costs
Snow OT 275,000 659,147
Materials 350,000 318,156
Towing 60,000 114,660
Equipt Rental 95,719
Misc 110,036
685,000 1,297,718 612,718
Included in this budget amendment is also an additional $350,000 expense
from Public Works to the Capital Fund. This money, which will be transferred
in 2014, will be used in 2015 to pave an additional 0.5 miles of street per
Council direction during the 2015 Budget discussions.
2. Public Safety:
During the first half of 2014, the Police and Fire Departments faced situations
which required increases in over-time. As a result, both public safety
departments anticipate closing 2014 over budget.
3. Health:
May 1, 2014, the General Assistance functions of the township were
incorporated into the City of Evanston’s Health Department. These costs
were not in the 2014 budget because the referendum had not yet been
passed. The Budget Amendment will allow for the budget to incorporate this
additional function.
Summary:
Staff recommends approval of Resolution 89-R-14 – Authorization to amend the FY
2014 Budget. The proposed amendment would increase FY 2014 General Fund
budgeted expenditures $1,622,053 from $89,012,485 to $90,634,538. As noted during
the budget review process this increase in the General Fund Budget is completely offset
by increases in revenues, and the General Fund is estimated to close 2014 with a
surplus of $458,227, after the $350,000 transfer to Capital projects is completed.
Legislative History:
N/A
Attachments:
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Resolution 89-R-14 – Budget Amendment
112 of 357
11/24/2014
89-R-14
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the
Total Fiscal Year General Fund 2014 Appropriation
$1,622,053.00, to a New Total of $90,634,538.00.
WHEREAS, a total General Fund appropriation amendment for one
million, six hundred and twenty-two thousand and fifty three dollars
($1,622,053.00) is required due to the following items:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
DEPARTMENT
2014 BUDGET 2014 PROPOSED
AMENDMENT
DIFFERENCE
CITY COUNCIL 434,899$ 427,807$ (7,092)$
CITY CLERK 242,722$ 211,221$ (31,501)$
CITY MANAGER'S OFFICE 1,941,114$ 1,662,057$ (279,057)$
LAW 1,042,831$ 959,802$ (83,029)$
ADMINISTRATIVE SERVICES 8,826,609$ 9,119,814$ 293,205$
COMMUNITY DEVELOPMENT 2,652,688$ 2,707,345$ 54,657$
POLICE 26,876,444$ 27,994,019$ 1,117,575$
FIRE MGMT & SUPPORT 14,072,488$ 14,238,555$ 166,067$
HEALTH AND HUMAN SERVICES 3,009,288$ 3,117,681$ 108,393$
PUBLIC WORKS 17,884,615$ 18,604,977$ 720,362$
PARKS, REC. AND COMMUNITY SERV.12,028,787$ 11,591,260$ (437,527)$
TOTAL 89,012,485$ 90,634,538$ 1,622,053$
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89-R-14
SECTION 2: That the Council authorize the Fiscal Year 2014
General Fund appropriation be increased one million, six hundred and twenty-
two thousand and fifty three dollars ($1,622,053.00) to ninety million, six hundred
and thirty-four thousand, five hundred and thirty eight dollars ($90,634,538.00).
SECTION 3: That approval of this resolution shall authorize the
City Manager to expend and/or encumber up to ninety million, six hundred and
thirty-four thousand, five hundred and thirty eight dollars ($90,634,538.00) for
Fiscal Year 2014 for General Funds.
SECTION 4: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
~2~ 114 of 357
For City Council meeting of November 24, 2014 Item A6
Resolution 91-R-14: FY 2015 Budget of the City of Evanston
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/CFO
Subject: Resolution 91-R-14: Fiscal Year 2015 Budget of the City of Evanston
Date: November 24, 2014
Recommended Action:
Staff recommends approval of Resolution 91-R-14 adopting the FY 2015 Budget of the
City of Evanston, in the amount of $265,110,667.
Summary:
Staff recommends approval of the FY 2015 Budget of the City of Evanston, in the
amount of $265,110,667. The annual budget is a policy document which sets the
financial course for the City and defines the service priorities provided to the community.
It is the culmination of months of effort by the City staff and public to balance available
resources with the actual and desired services required by Evanston residents,
businesses, and visitors.
The FY 2015 Proposed Budget document was published on October 10, 2014. After
publishing the document, the City Council held public meetings and a public hearing in
order to determine priorities on the budget. Staff also provided public communications
and outreach in the forms of an Evanston commercial, survey, and Streets Alive
discussion. These events were all conducted to facilitate a community dialogue and to
discuss possible changes to balance the FY 2015 Proposed Budget. A summary of the
changes to the Proposed Budget which is recommended for inclusion in the FY 2015
Adopted Budget is provided below.
General Fund
In the initial draft, the General Fund proposed a $125,241 surplus. The
revised version includes a surplus of $99,320 which is detailed on the next
page as follows:
Memorandum
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Initial
Proposed
Budget
Final
Recommended
Budget
Change
Notes
REVENUES
Economic Development
Contribution 147,292$ 150,000.00$ 2,708.00$
The Final Recommended
contribution from Economic
Development has been
rounded to $150,000.
Birth & Death Certificates (100,000.00)$ 12,000.00$ 112,000.00$
Final recommended budget
includes a change in
certificate fees to match
Cook County rates
(detailed below)
EXPENSES
Vital Records Elimination (169,549.00)$ (71,620.00)$ 97,929.00$
Initial draft included
elimination of 2 positions;
revised is one position
Increase in Uniform costs 19,500.00$ 39,500.00$ 20,000.00$ Across departments
Addition of 2 crossing guards 12,700.00$ 12,700.00$ Per Council request
Training for Public Works Staff 10,000.00$ 10,000.00$ Increase for job certificate
training
NET CHANGE (25,921.00)$
General Fund Surplus 125,241.00$ 99,320.00$ To further explain these changes:
a. The 2015 proposed budget included $150,000 as a transfer from the
Economic Development fund, but only $147,292 as the revenue. This
was a typographical error that we are correcting in the adopted
document.
b. The 2015 proposed budget included a decrease in revenues and
expenses associated with Vital Records. The Revised document
includes the reduction of staff from 2 to 1 (with one individual being
transferred to a vacancy within the City). Secondly, the fees for birth
and death certificates have been changed to more closely match those
charged by Cook County, which increases the budgeted revenue to
$112,000. The breakdown of these changes in costs was presented to
Council during the November 17, 2014 budget discussion.
c. There is an increase in uniform costs across the City.
d. During the November 17, 2014 Council discussion, two additional
crossing guards were requested. As detailed in the budget memo on
this topic, the cost is $6,350 per crossing guard.
e. The $10,000 increase in training for Public Works staff will allow for the
certification of various employees across multiple business unites
including forestry and grounds.
116 of 357
The General Fund is still proposed to be balanced with a General Fund surplus
of $99,320 for 2015 with no increase to the City’s tax levy (excluding library).
Southwest TIF—
The 2015 Proposed Budget did not include any expenses associated with the
Southwest TIF. The Council approved the closing of this TIF district on October
27, 2014; the actual date of dissolution is the end of 2014.
Because staff will be waiting on final bills during that time, the TIF is anticipated
to close 2014 with an approximately surplus of $860,000. As a result, the
disbursement of this money to various taxing bodies will take place in 2015. The
City of Evanston anticipates receiving approximately 20% or $172,000 of this
amount as a portion of the taxing body.
Capital Fund—
The revised Proposed 2015 Budget includes an increase of $1,000,000 to cover
three projects related to street and alley paving:
Initial
Proposed
Budget
Final
Recommended
Budget
Change
Notes
Paving of one additional alley 250,000$ 250,000$ Per Council direction
1.5 additional alleys paved 400,000$ 400,000$ Delayed due to weather
and legal discussion
0.5 miles of additional streets
paved 350,000$ 350,000$
2014 General Fund surplus
to be transferred with Nov
24 2014 Budget
Amendment
1,000,000$
The funding for this additional $1,000,000 is broken down as follows:
Cost
Paving of one additional alley 250,000$
1.5 additional alleys paved 400,000$
0.5 miles of additional streets
paved 350,000$
1,000,000$
Funding Source
$125,00 G.O. Bonds funded by property taxes; $125,000 in
Special Assessment Fund G.O. Bonds (funded by resident
contributions)
2014 Carryover from CDBG funds
Transfer of 2014 General Fund Surplus
The 2015 Proposed Budget originally included $7.58M in new G.O. Bonds for
capital projects, which is below the $8.33M issued in 2014. The additional alley
will increase the budgeted G.O. Bond issue amount paid from property taxes to
$7.73M, which is still $600,000 below the 2014 level.
Revenue Increases
As noted throughout the budget discussion, the 2015 budget includes revenues from
three revenue increases:
--Increase of Auto Rental Tax to 3%
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--Increase of Water Fees by 10%
--Increase in birth certificate fee-- $15 for first certificate $4 for each additional
--Increase in death certificate fees-- $17 for first certificate $6 for each additional
Position Increases
The total FTE Count for the City of Evanston will increase by 11.8 over 2014 levels.
The emphasis of new positions proposed in the 2015 budget is to increase workforce
development and general assistance functions offered from the City. These changes
are as follows:
1 Tax Assessment Reviewer from Township
2 General Assistance Specialists from Township
1 Customer Service Representative from Township
1 Senior Ombusdsman Assistant added in 2014
1 Youth & Young Adult Outreach Development Work added in 2014
6 Subtotal added during 2014
-1 Transfer of Vital Records Staff General Fund
-1 Elimination of architect position General Fund
1 General Assistance Specialist General Fund
1 Medical Billing Clerk General Fund
1 M/W/EBE and LEP Coordinator General Fund
1.5 Parks Outreach Workers General Fund
2.5 2015 Proposed Budget Subtotal General Fund
3.3 Inrease of part-time positions at the Library Library Fund
3.3 Library Fund Subtotal
11.8 Total Increases over 2014 Budgeted FTE number
2014 Tax Levy
The 2015 Proposed Budget includes no net increase in property taxes for the
combined levies in the General Fund, Debt Service Fund, Pension Funds, and newly
created General Assistance Fund. The Town Levy will now be incorporated into the
General Fund levy, resulting in the elimination of a separate line item on the bills of
residents. The Evanston Public Library, which is included in this document, has a
separate tax levy, which is approved by the Library Board and recommended to the City
Council for approval each year.
Attachments:
Resolution 91-R-14
FY 2015 Budget Balancing Worksheet
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11/24/2014
91-R-14
A RESOLUTION
Approving the 2015 Fiscal year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City
Code, 2012, as amended, require the City Manager to submit to the City Council a
proposed budget for the ensuing fiscal year that presents a complete revenues and
expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City Manager
submitted the proposed budget for the 2015 fiscal year to the City Council for its review
and the required hearings on said budget were conducted and properly noticed to the
public thereto; and
WHEREAS, the City Council has reviewed the proposed budget, with a total
expenditure amount of $265,110,667.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and incorporated
herein by reference.
SECTION 2: That the City Council hereby adopts the City of Evanston’s
2015 fiscal year budget, with a total expenditure amount of $265,110,667, summarized in
the document attached hereto as Exhibit A and incorporated herein by reference, and
hereby directs the City Manager to implement said budget.
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91-R-14
SECTION 3: That this Resolution 91-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2014
- 2 -
120 of 357
91-R-14
EXHIBIT A City of Evanston – Fiscal Year 2015 Adopted Budget Summary
Fund Fund
#
FY 2015 Proposed
Expenditures
General 100 91,335,315$
General Assistance 175 1,370,369$
Human Services 176 859,153$
Library 185 6,631,692$
Library - Capital 186 605,700$
Library - Debt Service 187 605,138$
HPRP 190 -$
Neighborhood Stabilization 195 383,596$
Motor Fuel 200 2,533,000$
Emergency Telephone 205 1,175,973$
Special Service Area # 4 210 320,000$
CDBG 215 1,990,111$
CDBG Loan 220 237,100$
Economic Development 225 3,252,528$
Neighborhood Improvement 235 50,000$
HOME 240 441,200$
Affordable Housing Fund 250 405,000$
Washington National TIF 300 6,140,296$
Special Service Area # 5 305 425,175$
Southwest II TIF 310 3,648,010$
Southwest TIF 315 861,217$
Debt Service 320 13,918,114$
Howard-Ridge TIF 330 798,100$
West Evanston TIF 335 165,000$
Dempster-Dodge TIF 340 -$
Capital Improvement 415 19,182,150$
Special Assessment 420 761,698$
Parking 505 15,659,294$
Water 510 32,075,642$
Sewer 515 13,389,635$
Solid Waste 520 5,191,820$
Fleet 600 3,544,337$
Equipment Replacement 601 1,515,422$
Insurance 605 17,209,752$
Fire Pension 700 7,886,630$
Police Pension 705 10,542,500$
Total All Funds 265,110,667$
- 3 -
121 of 357
1
FY 2015 INITIAL
PROPOSED
ADJUSTMENTS
FY 2015 FINAL
ADOPTED
ADJUSTMENTS
$ 2,500 $ 2,500
$ 122,000 $ 122,000
535,000$ 535,000.00$
423,830$ 423,830.00$
150,000$ 150,000.00$
150,000$ 150,000.00$
147,292$ 150,000.00$
75,000$ 75,000.00$
128,614$ 128,614.00$
100,000$ 100,000.00$
80,000$ 80,000.00$
48,000$ 48,000.00$
40,000$ 40,000.00$
18,247$ 18,247.00$
30,000$ 30,000.00$
(8,200)$ (8,200.00)$
3,000$ 3,000.00$
(1,667)$ (1,667.00)$
(7,000)$ (7,000.00)$
(35,000)$ (35,000.00)$
(50,000)$ (50,000.00)$
200$ 200.00$
(2,000)$ (2,000.00)$
(57,425)$ (57,425.00)$
(200,000)$ (200,000.00)$
Tax levy reduction (to Police Pension fund)(310,928)$ (310,928)$
Tax levy reduction (to General Assistance fund)(462,000)$ (462,000)$
Law Department
70,000$ 70,000$
(1,200)$ (1,200)$
557,838$ 557,838.00$
31,550$ 31,550.00$
5,000$ 5,000.00$
700$ 700.00$
(19,550)$ (19,550.00)$
(37,996)$ (37,996.00)$
(49,842)$ (49,842.00)$
(80,000)$ (80,000.00)$
Police
400,000$ 400,000$
25,475$ 25,475$
5,500$ 5,500$
Fire
21,000$ 21,000$
1,002$ 1,002$
2,000$ 2,000$
31,000$ 31,000$
3,000$ 3,000$
4,000$ 4,000$
(30,000)$ (30,000)$
147,600$ 147,600$
Athletic Contest Tax
Sales Tax - Home Rule
Personal Property Replacement Tax
Investment Income
State Use Tax
CITY OF EVANSTON FY 2015 BUDGET REDUCTION WORKSHEET
GENERAL FUND
RECOMMENDED REVENUES
City Clerk's Office
Miscellaneous Revenue
City Manager's Office
Cable Franchise Fee
Administrative Services
Sales Tax - Basic
State Income Tax
Parking Tax
Vehicle Licenses
From Economic Development Fund
Liquor Tax
Property Tax (southwest TIF)
Boot Release Fee
Natural Gas Utility Tax
Weights and Measures
Towing Charges
Property Sales and Rental
Evanston Motor Fuel Tax
Miscellaneous Revenue
Auto Rental Tax
Parking Meter Revenue
Pet Licenses
HUD Emergency Shelter Grants
Zoning Fees
Historic Preservation Reviews
Elevator Permits
Electrical Permits
Ticket Fines-Parking
Liquor Licenses
One day Liquor Licenses
Community Development
Building Permits
Alarm Registration Fees
Fire Alarm Permits
Fire Building Inspections
Reimbursement for Fire Services & CPR Classes
Fire Dept Training Reimbursement
Plumbing Permits
RTA Grant
Police CTA and Barnes & Noble Detail (first time being budgeted)/accounting change in 2013
Violent Crime Victims Assistance Grant
Police Report Fees
Miscellaneous Revenue
False Alarm Fees
Ambulance Services
122 of 357
2
FY 2015 INITIAL
PROPOSED
ADJUSTMENTS
FY 2015 FINAL
ADOPTED
ADJUSTMENTS
RECOMMENDED REVENUES
(100,000)$ 12,000$
71,000$ 71,000$
3,100$ 3,100$
(800)$ (800)$
(37,248)$ (37,248)$
(20,000)$ (20,000)$
17,627$ 17,627$
10,000$ 10,000$
8,500$ 8,500$
(10,000)$ (10,000)$
60,000$ 60,000$
75,000$ 75,000$
1,000$ 1,000$
2,000$ 2,000$
10,000$ 10,000$
1,700$ 1,700$
180$ 180$
(9,150)$ (9,150)$
(24,820)$ (24,820)$
Subtotal Ongoing Revenue Increases/Decreases w/no change in rate 2,064,629$ 2,179,337$
70,000$ 70,000$
Subtotal New Revenue from new sources or higher fee rates 70,000$ 70,000$
2,134,629$ 2,249,337$
(833)$ (833)$
(650)$ (650)$
(2,500)$ (2,500)$
(59,200)$ (59,200)$
32,200$ 32,200$
(50,000)$ (50,000)$
(45,000)$ (45,000)$
(30,000)$ (30,000)$
Contract Savings-- Auditing and Armored Cars (50,500)$ (50,500)$
(29,134)$ (29,134)$
(21,982)$ (21,982)$
(11,500)$ (11,500)$
(27,054)$ (27,054)$
(23,290)$ (23,290)$
Il Vacant Property Grant
Misc Intergovernmental Revenue increase
Misc Charges for Service
Housing Code Violations
Rental Building Registrations
Health and Human Services
Birth and Death Certificates
Right-of-Way Permits
Reimbursement for Salt Usage-District 65
Private elm tree insurance
Reimbursements-Services and Supplies
I Heart Evanston Trees
License, Permits, and Fees
Public Works
State highway maintenance
Misc Charges for Service
Damage to Traffic Signs/Street Lights
Administrative Services
Car Rental Tax
Subtotal Revenue Adjustments
Recommended reductions
City-wide budget adjustments - expenditures
Parks, Recreation and Community Services
Farmer's Market Licenses
Comm Aging Grant - Advocate
Other Federal Aid
Reduction of Golf Program Revenue
Administrative Services
Citation and Secondary Collection Processing
Unemployment compensation & administration fees
M/W/EBE and Workforce Development Employee (eliminate $30,000 contract 2014)
City Manager's Office
Reduce contingency / Supplies
Law Department
Contracts for outside legal services/Services & Supplies
Department reduction detail - 3.0% cuts
City Clerk's Office
Office equipment maintenance
Books, publications, maps
Merchandise for resale
Telecommunications equipment
Consulting services/seasonal employees
Miscellaneous Program costs & Licensing
Decrease in local printers/ Office Supplies
Towing and Booting Contract Savings
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3
FY 2015 INITIAL
PROPOSED
ADJUSTMENTS
FY 2015 FINAL
ADOPTED
ADJUSTMENTS
RECOMMENDED REVENUES
(63,425)$ (63,425)$
(17,000)$ (17,000)$
(84,000)$ (84,000)$
(4,066)$ (4,066)$
(4,430)$ (4,430)$
Police
(5,000)$ (5,000)$
Fire
(3,865)$ (3,865)$
(169,549)$ (71,620)$
(21,452)$ (21,452)$
(1,200)$ (1,200)$
(1,333)$ (1,333)$
(5,000)$ (5,000)$
(6,150)$ (6,150)$
(10,925)$ (10,925)$
(12,000)$ (12,000)$
(14,000)$ (14,000)$
(21,000)$ (21,000)$
(35,300)$ (35,300)$
(35,718)$ (35,718)$
(68,000)$ (68,000)$
(87,000)$ (87,000)$
(117,998)$ (117,998)$
(160,000)$ (160,000)$
(1,903)$ (1,903)$
(2,351)$ (2,351)$
(3,532)$ (3,532)$
(3,900)$ (3,900)$
(4,517)$ (4,517)$
Printing (5,217)$ (5,217)$
(6,000)$ (6,000)$
(8,000)$ (8,000)$
Food (8,587)$ (8,587)$
(10,170)$ (10,170)$
(11,500)$ (11,500)$
(14,100)$ (14,100)$
(18,750)$ (18,750)$
(37,112)$ (37,112)$
(1,403,493)$ (1,305,564)$
Community Development
Elevator contract costs
Construction engineering services
Moving 2126 to CDBG Fund
Elimination of one position in Vital Records
Grant related Program Costs
Public Works
Security alarm contracts
Consulting services
Other - supplies / services
Telecommunications and personal computers
Membership dues
Misc. Other Services and Supplies
Health and Human Services
Debris/removal contractual costs
Other misc. Capital outlay
Botanical supplies
Minor equipment & tools
Natural gas
Postage chargebacks
Festival lighting
Office/other eqt mtn matl
Services & supplies
Traffic light electricity
Advertising
Office supplies
Work- study
Other - Services and Supplies
Merchandise for resale
Elimination of Architect Position vacancy
Furniture and Fixtures
DED Inoculation Decrease (off year)
Parks, Recreation and Community Services
Membership dues
Electricity
Elimination of Golf Program
Subtotal expenses adjustments
Other commodities
Recreation supplies
Contrib to other agencies
Other program costs
Instructor services
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4
FY 2015 INITIAL
PROPOSED
ADJUSTMENTS
FY 2015 FINAL
ADOPTED
ADJUSTMENTS
RECOMMENDED REVENUES
GENERAL FUND - PROPOSED EXPENSES ADJUSTMENTS (ON-GOING)
19,500$ 39,500$
50,000$ 50,000$
M/W/EBE and Workforce Development Employee (add new FTE 2014)100,000$ 100,000$
Addition of 2 crossing guards -$ 12,700$
Community sponsored organizations (Connection for the Homeless / YWCA) 29,184$ 29,184$
21,868$ 21,868$
Increase for Seasonal Employees - Zoning Application Processing 17,000$ 17,000$
Police
100,000$ 100,000$
35,000$ 35,000$
Health and Human Services
190,696$ 190,696$
Two additional positions -- Both in GF 140,000$ 140,000$
(General Assistance Specialist and Medical Billing Clerk)
Contract with Presence for Crisis Intervention Services 54,333$ 54,333$
Public Works
Snow / Ice Overtime and Salt 393,500$ 393,500$
Additional Snow-related Service Agreements/Contracts 38,000$ 38,000$
Additional Training -$ 10,000$
Rate increase for electricity 13,000$ 13,000$
Seasonal employees 11,067$ 11,067$
Outreach Program Costs (BG, iHeart Trees, and Bicycle Safety Outreach)7,500$ 7,500$
Parks, Recreation and Community Services
Increase Workforce Development (from Economic Development Fund)110,000$ 110,000$
Service Agreements/Contracts / Program supplies 17,901$ 17,901$
SUBTOTAL NEW EXPENSES REQUESTS (ON-GOING)1,348,549$ 1,391,249$
GENERAL FUND - PROPOSED EXPENSES ADJUSTMENTS (ONE-TIME)
City-wide Copier and Toner Replacement (RFP going out in 2014)110,000$ 110,000$
Fire
11,400$ 11,400$
Public Works
Services and Supplies 25,400$ 25,400$
SUBTOTAL NEW EXPENSES REQUESTS (ONE-TIME)146,800$ 146,800$
SUBTOTAL NEW EXPENSES REQUESTS 1,495,349$ 1,538,049$
Increases in Uniform Costs
Administrative Services
City-wide
City Manager's Office
Increases for Arts Funding
Township portion of Community Purchased Services (to be transferred to Human Services Fund)
Medical Equipment Maintenance Agreement
Administrative Services
Animal Shelter Operating Expenses
Membership in Northeastern Illinois Crime Lab
Community Development
Other - Supplies / Services
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5
FY 2015 INITIAL
PROPOSED
ADJUSTMENTS
FY 2015 FINAL
ADOPTED
ADJUSTMENTS
RECOMMENDED REVENUES
124,641$ 124,641$
20,921$ 20,921$
TOTAL PROPOSED REVENUES (General Fund - baseline)89,185,298$ 89,185,298$
TOTAL PROPOSED EXPENDITURES (General Fund baseline + salary increases)89,688,247$ 89,688,247$
TOTAL PROPOSED DEFICIT (General Fund)(502,949)$ (502,949)$
TOTAL REVENUE ADJUSTMENTS (General Fund)2,134,629$ 2,249,337$
3% CUTS PROPOSED (1,403,493)$ (1,305,564)$
TOTAL DEFICIT REDUCTION (General Fund)3,538,122$ 3,554,901$
TOTAL REVISED PROPOSED REVENUES (General Fund)91,319,927$ 91,434,635$
TOTAL REVISED PROPOSED EXPENSES (General Fund)88,284,754$ 88,382,683$
PROPOSED SURPLUS / (DEFICIT)3,035,173$ 3,051,952$
NEW TRANSFER TO DEBT SERVICE / TAX LEVY REDUCTION 1,414,583$ 1,414,583$
GENERAL FUND BALANCE AFTER TRANSFERS 1,620,590$ 1,637,369$
NEW EXPENSE REQUESTS 1,495,349$ 1,538,049$
PROPOSED 2015 BUDGET SURPLUS/(DEFICIT)125,241$ 99,320$
Increases to Transfer to Debt Service -- ERI (General Fund Only - Due to wage increase)
Increases in transfers to Fleet Fund (5%)
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6
FY 2015 INITIAL
PROPOSED
ADJUSTMENTS
FY 2015 FINAL
ADOPTED
ADJUSTMENTS
RECOMMENDED REVENUES
WATER FUND
Position Reclassifications 6,000$ 6,000$
ECONOMIC DEVELOPMENT FUND
Workforce Development contribution 150,000$ 150,000$
CDBG
Transfer from General Fund/Community Development Housing Rehab 179,780$ 179,780$
Southwest TIF
2015 will have the final dispersement in this TIF 861,217$
Capital Fund
Increase for paving one additional alley in 2015 250,000$
Increase for paving 1.5 alleys approved in 2014 and delayed due to weather and legal discussions 400,000$
2014 surplus transfer for paving 0.5 miles of additional streets during 2015 350,000$
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For City Council meeting of November 24, 2014 Item A7
Ordinance 148-O-14: Amending P Liquor License Allowing Sale of Alcohol in
Containers 200 mL or Greater
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 148-O-14, Amending Class P Liquor License, Allowing for
Sale of Alcohol in Containers with Volumes of 200 mL or Greater
Date: November 11, 2014
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 148-O-14.
Suspension of the Rules is requested to permit introduction and action by City Council
on November 24, 2014.
Summary:
Ordinance 148-O-14 amends Evanston City Code of 2012 Subsection 3-4-6(P) to
permit the retail sale of alcohol in containers with volumes equal to or greater than 200
milliliters (mL) for off-premise consumption. The City of Evanston’s (“City”) Class P
liquor license is the craft distillery license. Currently, Class P liquor license holders are
permitted the retail sale of alcohol for off-premises consumption in containers that have
a volume equal to or greater than 375 mL. There is one (1) present-day Class P liquor
license holder in effect, Few Spirits. The request comes from Liz Hletko speaking on
behalf of Few Spirits.
Legislative History:
At the October 9, 2014 Liquor Control Review Board (“LLCB”) hearing, the Board met
and reviewed the aforementioned business with Liz Hletko on behalf of Few Spirits.
The LLCB discussed the issues regarding decreasing the permitted alcohol container
for off-site consumption from 375 mL to 200 mL. The Local Liquor Commissioner and
LLCB members were all in favor of amending the P license classification to allow for
retail sale of alcohol in containers with volumes of 200 mL or greater for off-site
consumption. Ordinance 148-O-14 reflects this amendment.
-------------------------------------------------------------------------------------
Attachment:
Ordinance 148-O-14
Minutes of the October 9, 2014 Liquor Control Review Board Meeting
Memorandum
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11/11/2014
148-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(P) Allowing for Sale of Alcohol in
Containers with Volumes of 200 mL or Greater
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(P) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(P) CRAFT DISTILLERY licenses, which shall authorize the on-site production and
storage of alcohol in quantities not to exceed thirty thousand (30,000) gallons for
one (1) year after the effective date of this amendatory ordinance and thirty-five
thousand (35,000) gallons thereafter, the sale of such alcohol to persons of at
least twenty-one (21) years of age for consumption off-premises, and on-site
sampling of such alcohol. Sales of alcohol manufactured outside the facility are
prohibited. Such craft distillery licenses shall be issued subject to the following
conditions:
1. It shall be unlawful for a class P licensee to sell a container of alcohol for
off-premises consumption unless the container is greater than or equal to
375 200 milliliters in volume.
2. Class P licensees may, during authorized hours of business, offer
samples of the alcohol permitted to be produced and sold pursuant to this
classification. Licensees shall not provide more than three (3) free
samples, each of which shall not exceed one-quarter (0.25) fluid ounce, to
any person in a day. Licensees may sell samples, but the volume of any
sample sold shall not exceed one (1) fluid ounce and the total volume of
all samples sold to a person in a day shall not exceed two and one-half
(2.5) fluid ounces. Licensees shall not provide and/or sell more than two
and one-half (2.5) fluid ounces of samples to any person in a day. Class P
licensees must have at least one (1) BASSET-certified site manager on
premises whenever offering samples of alcohol. Class P licensees must
provide food service when offering samples of alcohol.
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148-O-14
~2~
3. It shall be unlawful for the holder of a class P license to provide a sample
of or sell any alcohol before the hour of 10:00 a.m. or after the hour of
10:00 p.m. on any Monday, Tuesday, Wednesday, or Thursday; before
the hour of 10:00 a.m. or after the hour of 11:00 p.m. Friday and Saturday;
and before the hour of 12:00 noon and after the hour of 10:00 p.m. on
Sunday.
4. Every class P licensee must have a valid craft distiller license from the
State of Illinois.
5. Every employee of a class P licensee who participates in the production of
alcohol, pursuant to this license class, must be BASSET-certified.
The annual single payment fee for initial issuance or renewal of such license shall be
one thousand eight hundred dollars ($1,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
one thousand eight hundred ninety dollars ($1,890.00).
No more than one (1) such license shall be in force at any one (1) time.
SECTION 2: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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148-O-14
~3~
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
W. Grant Farrar
Corporation Counsel
131 of 357
For City Council meeting of November 24, 2014 Item A8
Ordinance 133-O-14: City of Evanston 2014 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley Porta, Budget Manager
Subject: Ordinance 133-O-14: City of Evanston 2014 Tax Levy
Date: November 20, 2014
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 133-O-14, which levies the annual
property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF),
Police and Fire Pension Funds, and the General Assistance Fund. This ordinance was
introduced at the October 25, 2014 City Council meeting.
Summary:
Each year the City of Evanston must levy a specific dollar amount with Cook County.
These property tax levies are used to pay for general operations of the City, IMRF,
Police and Fire Pension obligations, General Assistance Fund, Library operations
(Ordinance 135-O-14), and Special Service Area (SSA) #4 (Ordinance 134-O-14). The
Evanston Public Library and SSA #4 Levies have been provided under separate cover.
The County automatically levies the amounts related to debt service (as budgeted in the
Debt Service and Special Service Area #5 Funds), which is explained in greater detail
below.
For the 2014 Levy (which will be collected in 2015), the General Fund Levy, the General
Assistance Fund Levy, the Library Fund Levy and the Special Service Area #4 Levy are
budgeted on a cash basis. The City has budgeted on a cash basis to reflect the true
cash inflow. Police and Fire Pension Levies are done in accordance with the recent
(1/1/14) actuarial recommendation by Tepfer Consulting Group (TCG), and approved
jointly by the City and the Police and Firefighter Pension Funds.
Please note that the levy for general obligation debt service is handled differently than a
municipal levy for general operating or pension contribution expenses. When a
municipality in Cook County issues general obligation debt, the debt maturity schedule
is filed with the County after issuance of the bonds, and the County will automatically
levy an amount on behalf of the municipality to make the necessary debt payments for
both principal and interest. Therefore, the City of Evanston does not levy an annual
Memorandum
132 of 357
amount for debt service since the County already does so. Rather, the City must
approve and file the necessary abatements for any amounts the City does not desire
the County to automatically levy. These tax abatements will be presented to the City
Council for action on December 8, 2014.
The table below is a summary of the 2014 Levies (as extended with 2.0% loss ratio
added) as listed in the attached General Fund and Pension Tax Levy Ordinance:
General Corporate Levy (per FY15 proposed budget) $8,841,731
IMRF Pension Levy (Per FY15 proposed budget) $2,777,778
General Assistance Fund Levy (Per FY 15 proposed budget) $1,376,074
Fire Pension Levy (per FY14 proposed budget) $6,185,281
Police Pension Levy (per FY14 proposed budget) $8,551,232
Total Levy (excluding Debt Service and Library) $27,732,096
The corresponding total for 2013 Levy was $26,696,210 for Corporate and Pension
Levies and $1,181,373 for Township levies for a total of $27,877,583. This change
results in a net decrease of $145,488.or 0.53% from last year’s levy. Adding the Debt
Service and Library Fund levy, the total Proposed Levy for 2014 is $45,557,079, which
includes the loss factor of 2.0%. The 2013 Adopted Tax Levy including the loss factor
was $45,051,171 making the proposed increase 1.12% for all funds.
Questions regarding the Tax Levy may be directed to the City Treasurer or Budget
Manager at:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
Ashley Porta
Budget Manager
847.859.7884
aporta@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 133-O-14
Tax Levy Reports
133 of 357
10/20/2014
133-O-14
AN ORDINANCE
Levying Taxes in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2015 and Ending December 31, 2015
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2015, and ending December 31, 2015,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the City of
Evanston, Illinois, for the current fiscal year beginning January 1, 2015, there is hereby
levied on all real property subject to taxation within the corporate limits of said City of
Evanston as assessed and equalized for the year 2014 the sum of Twenty-Seven
134 of 357
133-O-14
Million, Seven Hundred Thirty Two Thousand, Ninety-Six Dollars ($27,732,096.00),
being the total of the appropriation legally made plus allowances for collection losses,
which are to be collected from the tax levy of the City of Evanston for the year 2014 and
all corporate purposes appropriated and specifically referred to in the annual Budget
passed by the City Council of the City of Evanston at a regular Council meeting held
November 24, 2014. Appropriations are to be collected from the tax levy of the current
fiscal year of the City of Evanston, Illinois, for:
General Corporate Levy (per FY15 proposed budget) $8,841,731
IMRF Pension Levy (Per FY15 proposed budget) $2,777,778
General Assistance Levy (Per FY 2015 proposed budget) $1,376,074
Fire Pension Levy (per FY15 proposed budget) $6,185,281
Police Pension Levy (per FY15 proposed budget) $8,551,232
Total Levy (excluding Debt Service and Library) $27,732,096
The specific amounts hereby levied for the various purposes and funds are designated
by being placed in separate columns under the heading “To Be Raised By Taxation,”
and are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: A) Eight
Million, Eight Hundred Forty One Thousand, Seven Hundred Thirty-One Dollars
($8,841,731.00) for the General Corporate Purposes; B) Two Million, Seven Hundred
Seventy-Seven Thousand, Seven Hundred Seventy-Eight Dollars ($2,777,778.00) for
the Illinois Municipal Retirement Fund Pension(IMRF); C) One Million, Three Hundred
Seventy-Six Thousand, Seventy-Four Dollars ($1,376,074) for the General Assistance
Fund; D) Six Million, One Hundred Eighty-Five Thousand, Two Hundred Eighty-One
Dollars ($6,185,281) for the Fire Pension Fund; and D) Eight Million, Five Hundred
Fifty-One Thousand, Two Hundred Thirty-Two Dollars ($8,551,232.00) for the Police
~2~ 135 of 357
133-O-14
Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook County
FY15 Budget – Tax Levy Year 2014 to be Received in FY15, attached hereto as
“Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 133-O-14 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
~3~ 136 of 357
133-O-14
Exhibit A
City of Evanston Tax Levy filing with Cook County FY15 Budget
- Tax Levy Year 2014 to be received in FY2015
~4~ 137 of 357
Exhibit A
Amount Sources
Account Department Amount To Be Outside
Category Division Description Budgeted Levied Tax Levy
Salary & Benefits 100.1300/1400 City Council and Clerk 573,058$ 54,365 518,692.52$
Services and Supplies 100.1300/1400 City Council and Clerk 90,244 8,561 81,683
Other Charges 100.1300/1400 City Council and Clerk 13,721 1,302 12,419
677,023 64,229 612,794
Salary & Benefits 100.1505-1580 City Manager's Office 1,402,044 133,011 1,269,033
Services and Supplies 100.1505-1580 City Manager's Office 259,601 24,628 234,973
Other Charges 100.1505-1580 City Manager's Office 241,481 22,909 218,572
1,903,126 180,548 1,722,578
Salary & Benefits 100.1705/1710 Law 961,979 91,262 870,717
Services and Supplies 100.1705/1710 Law 143,564 13,620 129,944
Other Charges 100.1705/1710 Law 23,991 2,276 21,715
1,129,534 107,158 1,022,376
Salary & Benefits 100.1905-1999 Administrative Services 5,469,717 518,907 4,950,810
Services and Supplies 100.1905-1999 Administrative Services 3,253,467 308,653 2,944,814
Other Charges 100.1905-1999 Administrative Services 1,698,204 161,107 1,537,097
10,421,388 988,667 9,432,721
Salary & Benefits 100.2101-2715 Community Development 2,043,427 193,858 1,849,569
Services and Supplies 100.2101-2715 Community Development 168,145 15,952 152,193
Other Charges 100.2101-2715 Community Development 215,645 20,458 195,187
2,427,217 230,268 2,196,949
Salary & Benefits 100.2205-2290 Police 25,111,221 2,382,278 22,728,943
Services and Supplies 100.2205-2290 Police 525,928 49,894 476,034
Other Charges 100.2205-2290 Police 2,183,420 207,139 1,976,281
27,820,569 2,639,311 25,181,258
Salary & Benefits 100.2305-2320 Fire 12,662,377 1,201,268 11,461,109
Services and Supplies 100.2305-2320 Fire 503,023 47,721 455,302
Other Charges 100.2305-2320 Fire 1,297,199 123,064 1,174,135
14,462,599 1,372,053 13,090,546
Salary & Benefits 100.2405-4540 Health and Human Services 2,167,068 205,588 1,961,480
Services and Supplies 100.2405-4540 Health and Human Services 1,017,630 96,542 921,088
Other Charges 100.2405-4540 Health and Human Services 474,004 44,968 429,036
3,658,702 347,098 3,311,604
Salary & Benefits 100.2605-7690 Public Works 11,530,720 1,093,909 10,436,811
Services and Supplies 100.2605-7690 Public Works 2,731,860 259,169 2,472,691
Other Charges 100.2605-7690 Public Works 3,786,416 359,214 3,427,202
18,048,996 1,712,291 16,336,705
Salary & Benefits 100.3005-3950 Parks, Recreation/Community Services 6,537,785 620,234 5,917,551
Services and Supplies 100.3005-3950 Parks, Recreation/Community Services 3,669,921 348,162 3,321,759
Other Charges 100.3005-3950 Parks, Recreation/Community Services 578,455 54,877 523,578
10,786,161 1,023,273 9,762,888
Salary & Benefits N/A Total General Fund 68,459,396 6,494,679 61,964,717
Services and Supplies N/A Total General Fund 12,363,383 1,172,903 11,190,480
Other Charges N/A Total General Fund 10,512,536 997,314 9,515,222
91,335,315$ 8,664,896$ 82,670,419$
Collection Losses Collection Losses 176,835
Total General Corporate Purpose Tax Levy 8,841,731$
City of Evanston
Tax Levy Filing with Cook County
General Corporate Purpose Tax Levy - Tax Levy Year 2014 to be Received in FY 2015
138 of 357
user: Martin Lyons Pages 1 of 2 Tuesday, October 21, 2014
City of Evanston, IL Exhibit B
100.12 - GENERAL FUND,LEGISLATIVE
100.13 - GENERAL FUND,CITY COUNCIL
100.14 - GENERAL FUND,CITY CLERK
100.15 - GENERAL FUND,CITY MANAGER'S OFFICE
100.17 - GENERAL FUND,LAW
100.19 - GENERAL FUND,ADMINISTRATIVE
SERVICES
100.21 - GENERAL FUND,COMMUNITY
DEVELOPMENT
100.22 - GENERAL FUND,POLICE
100.23 - GENERAL FUND,FIRE MGMT & SUPPORT
100.24 - GENERAL FUND,HEALTH
100.26 - GENERAL FUND,PUBLIC WORKS
100.30 - GENERAL FUND,PARKS, REC. AND
COMMUNITY SERV.
Expenditure Grand Totals:
Collection Losses
2,777,778$
$ 55,556
$ 2,722,222
$163,916.00
$734,413
$446,816.00
$172,674.00
$498,246.00
$23,057.00
$123,873.00
$83,994.00
$445,945.00
$0.00
$9,336.00
$19,952.00
IMRF Tax Levy 2014
To Be Raised by
Taxation 2014 Levy
Expenditures
Account: 61710 - IMRF
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Account Number Description 2015 Proposed
Budget
Sources
Outside Tax
Levy
To be Raised by
Taxation 2014
Levy
Fund: 175 - GENERAL ASSISTANCE FUND
Expenditures
Salary & Benefit - Salary and Benefits
61010 REGULAR PAY 163,012$ 163,012$
61510 HEALTH INSURANCE 20,615$ 20,615$
61710 IMRF 19,220$ 19,220$
61725 SOCIAL SECURITY 9,264$ 9,264$
61730 MEDICARE 3,208$ 3,208$
Account Classification Total: Salary and Benefits 215,319$ -$ 215,319$
Serv & Supplies - Services and Supplies
62130 LEGAL SERVICES-GENERAL -$ -$
62275 POSTAGE CHARGEBACKS 800$ 800$
62295 TRAINING & TRAVEL 2,500$ 2,500$
62360 MEMBERSHIP DUES 500$ 500$
64566 RENTAL EXPENSE- GA CLIENT 250,000$ 250,000$
64567 PERSONAL EXPENSE- GA CLIENT 750,000$ 750,000$
64568 TRANSPORTATION EXPENSE- GA CLIENT 2,250$ 2,250$
64569 50/50 WORK PROGRAM- GA CLIENT 1,500$ 1,500$
64570 CLIENT OTHER NEEDS- GA CLIENT 500$ 500$
64571 HOSPITAL INPATIENT- GA CLIENT 3,000$ 3,000$
64572 HOSPITAL OUTPATIENT- GA CLIENT 6,000$ 6,000$
64573 ALL OTHER PHYSICIANS- GA CLIENT 3,500$ 3,500$
64574 DRUGS- GA CLIENT 60,000$ 60,000$
64575 OTHER MEDICAL- GA CLIENT 5,000$ 5,000$
64576 GLASSES/EYE EXAM & TREATMENT- GA
CLIENT
1,000$ 1,000$
64577 EMERGENCY ROOM PHYSICIANS- GA
CLIENT
500$ 500$
64578 PSYCH OUTPATIENT/MENTAL- GA CLIENT 8,000$ 8,000$
64579 TRANSPORTATION-AMBULATORY- GA
CLIENT
500$ 500$
64580 CASTASTROPHIC INSURANCE- GA CLIENT 2,500$ 2,500$
64581 X-RAYS- GA CLIENT 5,000$ 5,000$
64582 MORTGAGE/RENTAL EXPENSE-EAS CLIENT 45,000$ 21,816$ 23,184$
64584 FOOD VOUCHERS - EMERGENCY-EAS 1,000$ 1,000$
64585 UTILITIES - COMED-EAS CLIENT -$ -$
64587 UTILITIES - COE WATER -EAS CLIENT 5,000$ -$ 5,000$
65095 OFFICE SUPPLIES 1,000$ 1,000$
Account Classification Total: Services and Supplies 1,155,050$ 21,816$ 1,133,234$
Total Expenditures 1,370,369$ 21,816$ 1,348,553$
Collection Losses 27,521$
1,376,074$
Exhibit C
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Account Number Description 2015 Proposed
Budget
Sources Outside Tax
Levy
To be Raised by
Taxation 2014
Levy
Fund: 700 - FIRE PENSION FUND
Expenditures
Salary & Benefit - Salary and Benefits
61755 PENSION-ADMIN. EXPENSE 150,000$ 150,000$ -$
61770 RETIRED EMPLOYEES PENSION 5,150,000$ 5,150,000$
61775 WIDOWS' PENSIONS 1,103,130$ 191,555$ 911,575$
61785 DISABILITY PENSIONS 1,390,500$ 1,390,500$ -$
61795 QILDRO'S 93,000$ 93,000$ -$
Account Classification Total: Salary & Benefit - Salary and Benefits 7,886,630$ 1,825,055$ 6,061,575$
Total Expenditures 7,886,630$ 1,825,055$ 6,061,575$
Collection Losses 123,706$
6,185,281$
Exhibit D
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Account Number Description 2015 Proposed
Budget
Sources Outside
Tax Levy
To be Raised by
Taxation 2014
Levy
Fund: 705 - POLICE PENSION FUND
Expenditures
Salary & Benefit - Salary and Benefits
61755 PENSION-ADMIN. EXPENSE 250,000$ 250,000$
61770 RETIRED EMPLOYEES PENSION 8,394,500$ 14,293$ 8,380,207$
61775 WIDOWS' PENSIONS 902,000$ 902,000$
61785 DISABILITY PENSIONS 700,000$ 700,000$
61790 SEPARATION REFUNDS 275,000$ 275,000$
61795 QILDRO'S 21,000$ 21,000$
61805 RESERVE FOR FUT.PEN.PAY -$ -$ -$
Account Classification Total: Salary and Benefits 10,542,500$ 2,162,293$ 8,380,207$
Expenditures Total 10,542,500$ 2,162,293$ 8,380,207$
Collecton Loses 171,025$
8,551,232$
Exhibit E
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For City Council Meeting of November 24, 2014 Item A9
Ordinance 134-O-14: Special Service Area #4 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley Porta, Budget Manager
Subject: Ordinance 134-O-14, Special Service Area #4 2014 Tax Levy
Date: October 22, 2014
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 134-O-14, which levies the annual
property tax for Special Service Area #4 in the amount of $329,592.
Summary:
Ordinance 134-O-14 is the annual tax levy for Special Service Area #4, which funds a
portion of the activities of Downtown Evanston. The 2014 Levy is based on the City’s
agreement with Downtown Evanston and on the FY 2015 Proposed Budget for the City
of Evanston. The total tax levy as extended for 2014 is $329,592.
As noted in the report for approval of the Downtown Evanston Budget, this Levy has
been decreased by $47,000 from the 2013 Levy (prior to the loss collection calculation).
The Proposed 2015 City Budget shows this levy at $320,000, but after a subsequent
meeting with Downtown Evanston, the amount has been adjusted slightly to $323,000
and once the loss collection is calculated the final number is $329,592.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
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Attachment:
Ordinance 134-O-14
Memorandum
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10/20/2014
134-O-14
AN ORDINANCE
Levying Taxes for the Special Service Area No. 4 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2015,
and Ending December 31, 2015
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2015, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 4 of the City of
Evanston as assessed and equalized for the year 2014, the sum of
Three hundred Twenty Nine thousand Five hundred Ninety Two Dollars
($329,592.00), being the total 2015 appropriation plus allowances for
collection losses, which are to be collected from the tax levy of Special Service
Area No. 4 of the City of Evanston for the year 2014.
The specific amounts levied for the various purposes and funds are designated
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134-O-14
by being placed in separate columns under headings "To Be Raised By
Taxation," and are identified in that manner on the following pages of this
Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 4:
Fund 210 – Special Service Area No. 4
Special Service Area No. 4
Fund
Appropriation Source Other
Than Taxation
Levy Taxes
Personal Services $182,949 $0 $182,949
Maintenance $180,784 $40,733 $140,051
Professional and Other $239,800 $239,800 $0
SUBTOTAL $603,533 $257,263 $323,000
Collection Losses $6,592
TOTAL TAXATION $329,592
SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under
no circumstances shall the total annual amount levied exceed 0.1464% of the
Special Service Area No. 4 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 134-O-14 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
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134-O-14
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
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For City Council meeting of November 24, 2014 Item A10
Ordinance 135-O-14: Evanston Public Library Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Karen Danczak Lyons, Library Director
Subject: Ordinance 135-O-14: Evanston Library Fund 2014 Tax Levy
Date: Octoberber 22, 2014
Recommended Action:
The Evanston Public Library Board requests City Council adoption of Tax Levy
Ordinance 135-O-14 which levies the annual property tax for the Evanston Public
Library in the amount of $5,932,148.
Summary:
The Library Fund Levy is proposed at $5,932,148. This request represents a 15.53
percent increase over the 2013 Levy of $5,134,793.
Questions regarding the Proposed Library Tax Levy may be directed to the City
Treasurer or Library Director:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
Karen Danczak Lyons
Library Director
847.448.8655
kdanczaklyons@cityofevanston.org
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Attachment:
Ordinance 135-O-14
Library Fund Exhibit
Memorandum
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10/20/2014
135-O-14
AN ORDINANCE
Levying Taxes for the Library Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2015 and Ending December 31, 2015
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2015, and ending December 31, 2015,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Library
Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1,
2015, there is hereby levied on all real property subject to taxation within the corporate
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135-O-14
limits of said City of Evanston as assessed and equalized for the year 2014 the sum of
Five Million, Nine Hundred Thirty-Two Thousand, One Hundred Forty Eight Dollars
($5,932,148), being the total of the appropriation legally made plus allowances for
collection losses, which are to be collected from the tax levy of the City of Evanston for
the year 2014 for Library Fund Purposes appropriated and specifically referred to in the
annual Budget passed by the City Council of the City of Evanston at a regular Council
meeting held November 24, 2014.
The specific amounts hereby levied for the Library Fund purposes is designated by
being placed in separate column under the heading “To Be Raised By Taxation,” and is
identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Five Million, Nine Hundred Thirty-Two Thousand, One Hundred Forty Eight
Dollars ($5,932,148), for the Library Fund Purposes, as outlined in the City of Evanston
Tax Levy Filing with Cook County FY15 Budget – Tax Levy Year 2014 to be Received
in FY15, attached hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 135-O-14 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
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135-O-14
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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135-O-14
Exhibit A
City of Evanston Tax Levy filing with Cook County FY15 Budget
- Tax Levy Year 2014 to be received in FY2015
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Account Number Description 2015 Proposed
Budget
Sources
Outside Tax
Levy
To be Raised by
Taxation 2014
Levy
Fund: 185 ‐ LIBRARY FUND
Expenditures
Salary & Benefit ‐ Salary and Benefits
61010 REGULAR PAY 2,286,742$ 2,286,742$
61012 LIBRARY SUBSTITUES 15,733$ 15,733$
61025 RECREATION PROGRAM PAY
61050 PERMANENT PART‐TIME 1,207,631$ 1,207,631$
61055 TEMPORARY EMPLOYEES ‐$ ‐$
61110 OVERTIME PAY 9,300$ 9,300$
61210 LONGEVITY 28,873$ 28,873$
61410 AFSCME SHIFT DIFFERENTIAL ‐$ ‐$
61415 TERMINATION PAYOUTS 69,250$ 69,250$
61420 ANNUAL SICK LEAVE PAYOUT ‐$ ‐$
61430 VACATION PAYOUTS (PREVIOUSLY OTHER ‐$ ‐$
61510 HEALTH INSURANCE 448,593$ 448,593$
61615 LIFE INSURANCE 653$ 653$
61625 AUTO ALLOWANCE 7,200$ 7,200$
61626 CELL PHONE ALLOWANCE 2,400$ 2,400$
61630 SHOE ALLOWANCE 495$ 495$
61710 IMRF 377,945$ 377,945$
61725 SOCIAL SECURITY 210,258$ 210,258$
61730 MEDICARE 45,846$ 45,846$
Account Classification Total: Salary and Benefits 4,710,919$ -$ 4,710,919$
Serv & Supplies ‐ Services and Supplies
64015 NATURAL GAS 33,000$ 33,000$
61060 SEASONAL EMPLOYEES ‐$ ‐$
62185 CONSULTING SERVICES 45,000$ 45,000$
62210 PRINTING 1,800$ 1,800$
62225 BLDG MAINTENANCE SERVICES 225,007$ 225,007$
62235 OFFICE EQUIPMENT MAINT 12,000$ 12,000$
62245 OTHER EQMT MAINTENANCE 1,000$ 1,000$
62272 OTHER PROFESSIONAL SERVICES ‐$ ‐$
62275 POSTAGE CHARGEBACKS 1,600$ 1,600$
62290 TUITION 15,000$ 15,000$
62295 TRAINING & TRAVEL 22,500$ 22,500$
62315 POSTAGE 5,000$ 5,000$
62340 COMPTER LICENSE & SUPP 31,070$ 31,070$
62341 INTERNET SOLUTION PROVIDERS 244,034$ 244,034$
62360 MEMBERSHIP DUES 2,005$ 2,005$
62375 RENTALS 42,750$ 42,750$
62380 COPY MACHINE CHARGES 12,268$ 12,268$
62431 ARMORED CAR SERVICES 500$ 500$
62506 WORK‐ STUDY 8,200$ 8,200$
62705 BANK SERVICE CHARGES 4,000$ 4,000$
64540 TELECOMMUNICATIONS ‐ WIRELESS 2,200$ 2,200$
65020 CLOTHING ‐$ ‐$ ‐$
65040 JANITORIAL SUPPLIES 10,000$ 10,000$
65050 BLDG MAINTENANCE MATERIAL 21,200$ 21,200$
65060 MATER. TO MAINT. AUTOS ‐$ ‐$ ‐$
65085 MINOR EQUIPMENT & TOOLS ‐$ ‐$ ‐$
65095 OFFICE SUPPLIES 69,200$ 69,200$
65100 LIBRARY SUPPLIES 53,120$ 53,120$
65125 OTHER COMMODITIES 1,700$ 1,700$
65555 PERSONAL COMPUTER EQUIPMENT 30,500$ 30,500$
65630 LIBRARY BOOKS 507,800$ 299,868$ 207,932$
65635 PERIODICALS 18,140$ 18,140$
65640 AUDIO RECORDINGS ‐$ ‐$ ‐$
65641 AUDIO VISUAL COLLECTIONS 122,400$ 122,400$
65650 VISUAL MEDIA COLLECTION ‐$ ‐$ ‐$
Account Classification Total: Services and Supplies 1,542,994$ 440,408$ 1,102,586$
Capital Outlay ‐ Capital Outlay
Exhibit A
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Account Number Description 2015 Proposed
Budget
Sources
Outside Tax
Levy
To be Raised by
Taxation 2014
Levy
65503 FURNITURE / FIXTURES / EQUIPMENT 46,430$ 46,430$
Account Classification Total: Capital Outlay 46,430$ 46,430$ -$
Ins & Chg Backs ‐ Insurance and Other Chargebacks
66025 TRANSFER TO DEBT SERVICE ‐ ERI 77,268$ 77,268$
66030 MEDICAL INSURANCE ‐$ ‐$ ‐$
66059 HEALTH INSURANCE OPT OUT EXPENSE ‐$ ‐$ ‐$
Account Classification Total: Insurance and Other Chargebacks 77,268$ 77,268$ -$
Contingencies ‐ Contingencies
68205 CONTINGENCIES ‐$ ‐$ ‐$
Account Classification Total: Contingencies -$ -$ -$
Miscellaneous ‐ Miscellaneous
66148 TRSF OUT TO GEN FUND FROM LIBR 250,000$ 250,000$
Account Classification Total: Miscellaneous 250,000$ 250,000$ -$
Transfer ‐ Interfund Transfers
62305 RENTAL OF AUTO‐FLEET MAINTENANCE 2,381$ 2,381$
62309 RENTAL OF AUTO REPLACEMENT 1,700$ 1,700$
Account Classification Total: Interfund Transfers 4,081$ 4,081$ -$
Expenditures Total 6,631,692$ 818,187$ 5,813,505$
Collection Losses 118,643$
5,932,148$
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For Council Meeting of November 24, 2014 Item A11
Ordinance 137-O-14: Waterworks System “Charges, Rates, Fees and Penalties”
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director of Utilities
Kristin Rehg, Management Analyst – Utilities
Subject: Ordinance 137-O-14 Amending the Evanston City Code Title 7, Chapter
12, Relating to the City Waterworks System “Charges, Rates, Fees and
Penalties”
Date: October 21, 2014
Recommended Action:
Staff recommends City Council adoption of Ordinance 137-O-14 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
“Charges, Rates, Fees and Penalties.” This ordinance was introduced at the November
10, 2014 City Council meeting.
Summary:
Staff is recommending a ten percent (10%) water rate increase. The existing water rate
is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period
(1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2015, the minimum charges and the quantity charge are proposed
to increase by ten percent. For the 5/8-inch and the 3/4-inch meter sizes (the meter
sizes most commonly used in single family homes) the minimum charge for the first 5
units consumed in the bi-monthly billing period will increase from $7.07 to $7.78. The
quantity charge for usage in excess of the first 5 units will increase from $1.98 per unit
to $2.18 per unit. A fee table for the proposed water rates is provided as Exhibit 1.
Background:
Evanston’s water rates were not increased between 1998 and 2010 because the City
undertook major sewer improvements that resulted in significant sewer rate increases.
The last sewer rate increase took effect in 2004 and the sewer rate has not needed
adjustment since that time. The City Council approved water rate increases of 10% in
2011; 5% in 2012; 4% in 2013; and 10% in 2014.
Memorandum
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During presentations on July 22 and September 30, 2013, the Utilities Department staff
updated the City Council on the Water Fund and more specifically on the proposed
water system capital improvement plan. (Documents and presentations previously
provided regarding the Water Fund and proposed rates are available on the City
website at http://www.cityofevanston.org/utilities/plans-reports-brochures/.) The Water
Fund generally supports $6–$7 million in capital improvements annually, of which
approximately $3 million is allocated to replacement of water mains that have reached
the end of their useful life and $3–$4 million is used to maintain and improve the water
treatment facilities. Bonds are sold annually to fund a significant portion of the capital
improvement projects. The proposed 10% water rate increase will generate an
additional $625,000 in revenue to help reduce the dependence on bond proceeds and
make the capital improvement program funding more sustainable over the long-term.
Staff also identified existing assets that are reaching the end of their service lives and
will require significant investment to rehabilitate or replace. This includes finished water
storage facilities constructed at the water plant between 1914 and 1934, and a 30”
diameter transmission main between the water plant and downtown Evanston that dates
to 1936. Another large project proposed to start in 2015 is a comprehensive
update/rehabilitation of outdated chemical feed systems, valves, and piping throughout
the water plant (collectively termed “Water Plant Reliability Improvements). Based on
the high estimated costs for these projects, which exceed the regular capital
improvement program funding level, staff has determined that a 10% water rate
increase will most likely be needed in 2016.
The study of the finished water storage facilities is nearly complete. The final report will
include a life-cycle cost analysis to determine if the 1914 – 1934 facilities should be
rehabilitated or replaced. This will take into account long-term operation and
maintenance costs, near-term capital costs, and the useful life of rehabilitated clearwells
versus new tankage. Staff is also analyzing the potential to rehabilitate the 30”
transmission main using a trenchless method as an alternative to replacing the main by
open cut construction. The results of these investigations will have an impact on the
water rate requirements in 2017 and beyond.
The Water Fund Financial Projection is attached as Exhibit 2. A copy of the proposed
five-year Water Fund Capital Improvement Plan is also attached as Exhibit 3.
Impact to Typical User
There are approximately 14,400 water accounts in the City. The vast majority (75%) are
single-family residential customers, most of whom have either a 5/8-inch or a 3/4-inch
water meter. For these accounts, the minimum charge for the first 5 units consumed in
the bi-monthly billing period will increase from $7.07 to $7.78. On an annual basis, the
minimum charge will increase by $4.26, from $42.42 to $46.68.
The average single family home consumes 115 billing units a year (approx. 86,000
gallons). Within that year, 30 billing units are included in the minimum use meter
charge leaving a total of 85 billing units that will be billed at the increased quantity
charge of $2.18 per unit. As a result, the average single family annual quantity charge
will increase by $17.00 from $168.30 to $185.30.
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In summary, the average single family home that uses 115 units a year is currently
paying $211 in water bills annually. With the proposed 10% water rate increase, their
annual water costs will increase by $21 to $232.
Comparison to Other Communities
The City of Chicago announced multi-year water rate increases in 2012 as indicated in
the table below. Accordingly, most of the communities who purchase water from
Chicago have enacted water rate increases of similar magnitude since then. These
communities will likely need to continue raising their water rates annually to keep pace
with Chicago water rate increases. Comparisons of Evanston water and sewer bills to
those of nearby communities are provided in Exhibits 4 and 5.
Year
Evanston Chicago
Equivalent Rate
per 1,000 gal*
Percent
Increase
Rate per
1,000 gal.
Percent
Increase
2011 $2.23 10% $2.01
2012 $2.34 05% $2.51 25%
2013 $2.41 03% $2.88 15%
2014 $2.65 10% $3.31 15%
2015* $2.92 10% $3.81 15%
* Evanston water rates are converted to a gallon basis for direct comparison to Chicago water rates.
Attachments
Exhibit 1 – Proposed 2015 Water Rates and Minimum Charge Structure
Exhibit 2 – Water Fund Projection
Exhibit 3 – Water Fund Five-Year CIP
Exhibit 4 - Water Bills in Nearby Communities
Exhibit 5 – Combined Water and Sewer Bills in Nearby Communities
Ordinance 137-O-14
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EXHIBIT 1
PROPOSED 2015 WATER RATES AND MINIMUM CHARGE STRUCTURE
BI-MONTHLY MINIMUM CHARGE
BASED ON WATER METER SIZE*
Meter
Size
Minimum Charges
Effective 1/1/2014
Minimum Charges
Proposed 1/1/2015
5/8” & 3/4" $007.07 $007.78
1” $014.12 $015.53
1 1/2" $026.43 $029.07
2” $041.61 $045.77
3” $073.28 $080.61
4” $117.39 $129.13
6” $207.02 $227.72
8” $350.45 $385.50
*The minimum charges include the first 5 units (500 cubic feet)
of water consumed per bi-monthly billing period.
QUANTITY CHARGE
FOR USAGE IN EXCESS OF 5 UNITS*
Quantity Charge
Effective 1/1/2014
Quantity Charge
Proposed 1/1/2015
$1.98 per unit $2.18 per unit
*1 unit = 100 cubic feet of water consumption.
As of January 1, 2015, customers would be
charged $2.18 per unit of usage in excess of the
minimum in each bi-monthly billing period.
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EXHIBIT 2
WATER FUND FINANCIAL PROJECTION
2014
Estimate
2015
Budget
2016
Projected
Water Rate Increase 10% 10% 10%
Water Rate per 100 cu.ft. $1.98 $2.18 $2.40
Equivalent Water Rate per 1,000 gal $2.65 $2.91 $3.21
Revenues
Evanston Water Sales $6,252,400 $6,878,000 $7,565,400
Wholesale Customers $8,113,000 $8,270,000 $8,282,400
Other Operating Revenue $728,616 $621,100 $633,500
Grants $14,181 $0 $0
IEPA Loan Proceeds 1 $1,430,000 $6,190,000 $23,875,000
Bond Proceeds $2,870,000 $6,100,000 $2,250,000
Total Revenues $19,408,197 $28,059,100 $42,606,300
Expenses
Operating Expense $8,198,064 $8,958,098 $8,560,700
Capital Improvements – Water Plant 2 $2,904,000 $7,090,000 $20,375,000
Capital Improvements – Distribution 3 $4,168,400 $11,312,600 $7,840,000
Transfer Out – General Fund $3,369,559 $3,194,053 $3,289,900
Transfer Out – Insurance Fund $468,492 $468,492 $482,600
Debt Service $1,170,340 $1,046,399 $2,255,800
Total Expenses $20,278,855 $32,069,642 $42,804,000
Beginning Unrestricted Fund Balance $8,590,091 $7,719,433 $3,708,891
Ending Unrestricted Fund Balance $7,719,433 $3,708,891 $3,511,191
Target Unrestricted Fund Balance $3,500,000 $3,500,000 $3,500,000
1 Assumes receipt of IEPA loans for four projects: water plant intake improvements, replacement of 30”
transmission main, finished water storage improvements, and water plant reliability improvements.
2 Includes the following major projects: water plant reliability improvements in 2015-2016 and finished
water storage improvements in 2015-2016.
3 Includes major projects in addition to the normal annual water main replacement program: painting two
standpipes in 2015; replacement/rehabilitation of water main on Sheridan Road in 2015; and
replacement of the 30” transmission main to downtown Evanston starting in 2016.
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EXHIBIT 3
WATER FUND FIVE-YEAR CIP
FY 2014
Estimate
FY 2015
Budget
FY 2016
Projected
FY 2017
Projected
FY 2018
Projected
Water Facility Improvements
Security Equipment $50,000 $50,000 $50,000 $50,000 $50,000
Masonry Evaluation and Tuckpointing 0 300,000 0 0 0
48" Intake Impts/Mussel Control System 1,210,000 690,000 0 0 0
SCADA System Upgrades 0 0 250,000 0 0
Plant Reliability Improvements 0 3,500,000 2,000,000 0 0
Standpipe Painting and Repair 0 3,500,000 0 0 0
AMR Radio Transmitter Replacement 700,000 100,000 0 0 0
Laboratory HVAC Replacement 0 0 0 0 90,000
Master Meter & Chem ical Feed Impts. 500,000 450,000 0 0 0
Roof Improvements 750,000 0 0 100,000 100,000
Chlorination Equipment Replacement 280,000 100,000 0 0 0
Finished Water Reservoir Study 103,000 0 0 0 0
Finished Water Reservoir 0 2,000,000 18,075,000 6,025,000 0
South Standpipe Motor Control Center 0 0 250,000 0 0
South Standpipe Storage Shed Rehab 0 0 50,000 0 0
Settling Basin 1/2 Rehabilitation 0 0 0 0 50,000
Filter Workshop Sprinkler System 0 0 0 0 150,000
Filter Freight Elevator & Controls Rehab 0 0 0 0 150,000
Total Water Facility Improvements 3,593,000 10,690,000 20,675,000 6,175,000 590,000
Distribution System Improvements
Water Main Replacement 3,486,400 3,197,600 3,490,000 3,590,000 3,700,000
Pitner Ave Large Dia. Water Main Lining 0 290,000 0 0 0
Sheridan Road Water Main 0 4,225,000 0 0 0
Concrete Water Main Testing 0 0 150,000 0 0
30" Feeder Main Replacement 0 0 3,800,000 3,410,000 0
Total Distribution System Improvements 3,486,400 7,712,600 7,440,000 7,000,000 3,700,000
Total Water Fund CIP $7,061,400 $18,402,600 $28,115,000 $13,175,000 $4,290,000
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EXHIBIT 4
WATER BILLS IN NEAR BY COMMUNITIES
Community Annual Water Bill 1 Water Supplier
Evanston (current) $211 Self-supplied
Evanston (proposed) $232 Self-supplied
Wilmette $286 Self-supplied
Palatine $323 Evanston/NWWC
Chicago 2 $328 Self-supplied
Buffalo Grove $385 Evanston/NWWC
Lincolnshire $388 Highland Park
Skokie $412 Evanston
Arlington Heights $412 Evanston/NWWC
Northbrook $422 Self-supplied
Deerfield $458 Highland Park
Wheeling $466 Evanston/NWWC
Glenview $500 Wilmette
Des Plaines $538 Chicago
Park Ridge 2 $636 Chicago
Oak Park $658 Chicago
Niles $660 Chicago
Schaumburg $686 NSMJAWA
Lincolnwood $708 Chicago
Morton Grove $788 Chicago
Average (current) $489
1 Assumes annual usage of 86,000 gallons and 3/4-inch or smaller water meter (minimum charges vary
by meter size in some communities, including Evanston).
2 Annual water cost includes City Council approved water rate increase as of 1/1/2015.
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EXHIBIT 5
COMBINED WATER AND SEWER BILLS IN NEARBY COMMUNITIES
Communities are listed in order of increasing combined water and sewer annual cost.
Community
Combined Annual
Water & Sewer Bill 1
Skokie $412
Palatine $418
Buffalo Grove $476
Arlington Heights $510
Northbrook $513
Wheeling $581
Glenview $655
Chicago 2 $656
Niles $660
Evanston (current) $664
Wilmette $682
Evanston (proposed) $685
Des Plaines $746
Park Ridge 2 $773
Lincolnwood $794
Deerfield $811
Lincolnshire $841
Oak Park $843
Schaumburg $843
Morton Grove $882
Average (proposed) $673
1 Assumes annual usage of 86,000 gallons and 3/4-inch or smaller water meter (minimum charges vary
by meter size in some communities, including Evanston).
2 Annual cost includes City Council approved water and sewer rate increases as of 1/1/2015.
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11/10/2014
137-O-14
AN ORDINANCE
Amending City Code Section 7-12-17,
City Waterworks System “Charges, Rates, Fees and Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 of the City Code is hereby amended to
read as follows, to include a ten percent (10%) rate increase effective January 1,
2015.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement
¾ inch displacement
1 inch displacement
1 ½ inch displacement
2 inch displacement, compound, or turbine
3 inch displacement
3 inch compound
3 inch turbine
4 inch displacement or compound
4 inch turbine
6 inch displacement or compound
6 inch turbine
8 inch compound
8 inch turbine
$930.00
$1,331.00
$2,261.00
$4,393.00
$7,024.00
$13,310.00
$14,197.00
$15,923.00
$22,615.00
$27,280.00
$43,936.00
$54,483.00
$70,988.00
$80,081.00
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Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Quantity rate charged for all water used during the period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $7.78 7.07
1” $15.53 14.12
1 ½” $29.07 26.43
2” $45.77 41.61
3” $80.61 73.28
4” $129.13 117.39
6” $227.72 207.02
8” $385.50 350.45
$2.18 1.98/ 100 cubic feet
Water Turn On Fee
During business hours
Outside of business hours
Section 7-12-7-3
$25.00
$75.00
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty
Services, 2” and smaller
Services, greater than 2”
Section 7-12-12
Time and materials for repairs plus:
$100.00
$500.00
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
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137-O-14
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Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 137-O-14 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 137-O-14 shall be in full force and effect on
January 1, 2015, after its passage, approval, and publication in the manner provided by
law.
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137-O-14
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Introduced: _________________, 2014
Adopted: ___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 24, 2014 Item A12
Ordinance 136-O-14: Amending Class A Liquor License
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 136-O-14, Amending Subsection 3-4-6-(A) Regarding Retail
Sale of Wine and Beer for Consumption Off Premises
Date: October 22, 2014
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 136-O-14.
This ordinance was introduced at the November 10, 2014 City Council meeting.
Summary:
Ordinance 136-O-14 amends Evanston City Code of 2012 Subsection 3-4-6(A), as
amended, to solely permit the retail sale of wine, refrigerated beer, and/or unrefrigerated
beer in original packaging for consumption off the premises with the retail sale of food
products. There are currently zero (0) of the present-day Class A liquor licenses in
effect. The request comes from a proposed licensee doing business as Bake 425.
Legislative History:
At the October 9, 2014 Liquor Control Review Board hearing met and reviewed the
aforementioned business with the proposed licensee.
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 136-O-14
Minutes of the October 9, 2014 Liquor Control Review Board Meeting
Memorandum
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10/21/2014
136-O-14
AN ORDINANCE
Amending Subsection 3-4-6-(A)
Regarding Retail Sale of Wine and Beer for Consumption Off Premises
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(A) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(A) CLASS A licenses, which shall authorize: (i) the retail sale of wine, refrigerated
beer, and/or unrefrigerated beer, in original packages, for consumption off the premises
serving of alcoholic liquor, beer and/or wine that is incidental and complementary to
meal service and the retail sale of bake at home pizzas, salads, fine cheeses, deli and
gourmet food products, and related accessories; (ii) the retail sale of wine, refrigerated
beer, and/or unrefrigerated beer, in original packages, for consumption off the premises;
(iii) the tasting of wine and/or beer not exceeding the limits set forth herein. Each Class
A license shall be issued subject to the following conditions:
1. Class A licenses shall authorize the retail sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors, for consumption off
the premises.
2. Class A licenses may be issued only to or retained by establishments in
which the facilities for food preparation and service are those of a "restaurant,
type 1," as defined in Section 6-18-3 of this Code.
2.3. Class A licenses may be issued only to those businesses for which the
principal merchandise offered for retail sale is wine, imported beer, and American
craft beer, in original packages, for consumption off the premises. Licensees may
also sell wine-, and beer-related accessories, small gourmet food products, and
specialty gift products such as fine food accessories. Not more than twenty (20)
percent of total gross square foot area of the licensed premises may be
designated for the sale of wine, refrigerated beer, and/or unrefrigerated beer. No
tobacco product of any kind shall be sold or offered for sale on the licensed
premises.
4. Class A licenses shall permit the sale and service of alcoholic liquor, wine,
and/or beer to patrons for immediate consumption on the licensed premises,
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136-O-14
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when such sale is incidental and complementary to the purchase and
consumption of meals. The indoor seating area where alcoholic liquor, wine,
and/or beer is served for such consumption shall be identified on a scale
drawing of the licensed premises submitted with the application for the class
AA license, and is subject to the review and approval of the local liquor
control commissioner. The retail sale of bottles of wine to patrons on the
premises is permitted provided that the licensee charges a minimal corkage
fee to such patrons.
5. It shall be unlawful for any holder of a class A license that provides outdoor
restaurant seating in the public right-of-way as a permitted sidewalk cafe
pursuant to Subsection 7-2-6(D) this Code, as amended, to serve alcoholic
liquor, wine, and/or beer to any patron seated in the public right-of-way
without concurrently serving a meal to said patron.
3. 6. Class A licenses shall permit the tasting of samples of those wines
and/or beers permitted to be sold under this classification, on the licensed
premises during authorized hours of business. No charge, cost, fee, or other
consideration of any kind shall be levied for any such tasting. Licensees shall
not provide more than three (3) free samples, each of which shall not exceed
one (1) fluid ounce, to any person in a day. lLicensees must have at least one
(1) BASSET-certified site Manager on-premises at all times. whenever
offering wine and beer for tasting. Licensees must provide food service when
offering wine and/or beer for tasting.
4. 7. The sale of alcoholic liquor, wine, and/or beer shall be limited to the
hours of 10:00 a.m. until 9:00 p.m. Monday through Thursday; 10:00 a.m.
until 10:00 p.m. Friday through Saturday; 12:00 noon until 9:00 p.m. on
Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand one hundred sixty dollars ($5,160.00).
No more than zero (0) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed. This ordinance shall be in full force and effect from and after its
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136-O-14
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passage, approval, and publication in the manner provided by law.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene
City Clerk
Approved as to form:
______________________________
W. Grant Farrar
Corporation Counsel
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Page 1 of 5
MEETING MINUTES
Liquor Control Board
Thursday, October 9, 11:30 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach; Byron
Wilson
Members Absent: Dave Skrodzki
Staff Present: W. Grant Farrar, Theresa Whittington
Others Present: Jason Freiman (Bangers & Lace); Robert Podesta (Bangers &
Lace); John Boyk (CVS District Manager), Cory McMahon (CVS
District Manager); Larry Cohen (CVS Attorney); Minkaz Lakhani
(Shell Gas Station Owner); Anjana Hansen (Shell Gas Attorney);
Alderman Ann Rainey (Shell); Mitchell Einhorn (Lush Wine &
Spirits); Mary Nikezic (Lush Wine Attorney); James Weber (Lush
Wine Attorney); Liz Hletko (Few Spirits); Jim Ryan (Bake 425)
Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at
11:32 a.m.
NEW BUSINESS
Bangers and Lace Evanston, LLC., d/b/a Bangers and Lace, 810 Grove Street,
Evanston, IL 60201
Jason Freiman (JF) of Bangers & Lace requested consideration of an application for
issuance of a class C-1 Liquor License (Restaurant/liquor-core area). He explained that
Bangers & Lace currently has a location in Wicker Park and that he is excited to open
another location in Evanston.
Mayor Tisdahl inquired about the request for a C-1 license which allows for closing
hours as late as 3am. JF responded that the late night hours are designed to appeal to
the urban dweller in search of late-night food options.
JF stated that he is aware that the location has a negative reputation as the former
location of The Keg. Robert Podesta (RP) explained that Bangers & Lace is a restaurant
and is not set up as a bar. A significant amount of money has been spent to renovate
the physical space. RP further noted that Bangers & Lace will not be offering low cost
domestic beers. Marion Macbeth also commented that the Bangers & Lace is an
entirely different business concept than The Keg and does not think they can be
compared. Bangers & Lace will occupy 45% of the space and offer a wide and unique
variety of house made sausages.
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Page 2 of 5
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. None were voiced. The Board recommended issuing a
class C-1 Liquor License to be introduced at the City Council meeting on October 27,
2014.
Highland Park CVS, LLC, d/b/a CVS Pharmacy #8760, 3333 Central Street,
Evanston, IL 60201
John Boyk (JB) of CVS Pharmacy requested consideration of an application for
issuance of a class F liquor license (grocery store/liquor). He stated that the CVS on
Central Street is across the street from a Walgreens in Skokie that sells alcohol. CVS is
seeking a liquor license in order to better compete for business. 30% of CVS stores sell
alcohol. Alcohol sales provide convenience to customers and provide a competitive
advantage against big box stores. JB also noted that the City will gain in the form of
liquor tax collected. It is expected that alcohol sales will comprise 5-10% of total
revenue. CVS is willing to tailor the alcohol selection to the community needs and
wants.
Mayor Tisdahl noted that the Walgreens on Chicago was granted a liquor license in
order to offset the costs of making is net-zero. Grant Farrar noted that the two Osco
Drug stores in Evanston also have liquor licenses.
Marion Macbeth appreciated CVS’s need to compete with the Skokie Walgreens. Dick
Peach has no issue with it and appreciated CVS’s offer to tailor the alcohol choices if it
becomes an issue.
JB discussed CVS’s commitment to the responsible sale of alcohol. CVS registers are
programmed to require age verification data input before alcohol sales can be
completed. All servers are BASSET trained in responsible alcohol sales. Employees are
also required to attend compliance training twice a year. Employees found to violate
compliance policy are terminated.
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. None were voiced. The Board recommended issuing a
class F Liquor License to be introduced at the City Council meeting on October 27,
2014.
Dil Foods, Inc., d/b/a Shell Gas Station, 2494 Oakton Street, Evanston, IL 60202
Anjana Hansen (AH) spoke on behalf of Shell Gas Station’s request for consideration of
an application for issuance of a class O liquor license (gas station/beer). AH noted that
City Council recently approved the creation of a class O license class for gas stations.
Class O authorizes the sale of beer only. Beer will be added to an existing cooler at the
Shell gas station. Mr. Lakhani wished to sell beer in order to offer convenience to his
customers who stop by for gas and take-out food from Dunkin Donuts and Subway.
Sale of liquor will allow Shell to better compete with Food 4 Less. AH also noted how
well maintained the property is on the outside and inside.
Mayor Tisdahl sought clarification that beer would not be sold at the fast-food stores.
AH responded that alcohol sales are restricted to the convenience store portion of the
business.
171 of 357
Page 3 of 5
Board members reviewed the application packet in advance of the meeting and found it
all in order. The Local Liquor Control Commissioner asked the members if there were
any concerns over the request. None were voiced. The Board recommended issuing a
class O Liquor License to be introduced at the City Council meeting on October 27,
2014.
Lush Wine and Spirits, d/b/a Lush Wine and Spirits, 2022 Central Street,
Evanston, IL 60201
Mitchell Einhorn (ME) of Lush Wine & Spirits requested consideration of an amendment
and issuance of a class I liquor license (restaurant-packaged goods store/liquor). Lush
Wine and Spirits is a packaged goods store that also offers small plates of food and on-
site consumption of alcohol. It has two locations in Chicago and is seeking to open a
location in Evanston. ME stated that they have picked out a site on Central street and
feel that Lush Wine and Spirits will be a great fit. The Class I liquor class currently in the
liquor code is a close match for the Lush business model but some amendments are
being sought to better accommodate Lush’s business model of co -mingled restaurant
and packaged goods sales.
Mayor Tisdahl expressed concern over Lush’s plan to offer food service after 5pm. Mr.
Einhorn responded that lunch demand is low and that Lush is further challenged with
finding enough staff qualified and knowledgeable about cheese, charcuterie and alcohol
pairings. This is why Lush limits its food service to after 5pm. Sunday brunch is under
consideration.
Mayor Tisdahl asked if the intention is to offer alcohol for on-site consumption during
hours when food is not served. ME responded that it is the current model in place in
Chicago. Mayor Tisdahl explained that the Evanston Liquor Code requires food service
during on-site consumption.
Dick Peach asked if Lush could satisfy the meal requirement by offering cheese and
crackers and other similar snacks. ME noted that the menu is already made up of small
plates. The issue is staffing employees prior to 5pm. James Weber (JW) asked if Lush
could have separate hours for retail sales for off-site consumption and specific hours for
on-site sale and consumption. ME felt that was a fair compromise and will allow Lush to
gauge interest in food service and on-site consumption prior to 5pm.
Grant Farrar has reviewed some initial suggested edits to Class I. GF said he will have
a follow up conversation with Lush to make sure everyone is in agreement regarding its
business plan and amendments. GF will work directly with James Weber on
amendment language.
ME presented samples of wine, beer and spirits that represent non-traditional
containers sizes. Many wines, spirits and beers are now offered in containers that are
smaller than the limits allowed for in the code. Lush would like the amendment to
account for the smaller container sizes that are prevalent in today’s market. Many are
from small batch producers and represent rarer wines, beers and spirits. Many artisanal
spirits are only made available in smaller bottles.
Marion Macbeth noted that the industry seems to be changing with the popularity of
craft beers and smaller batch producers who produce in smaller bottles.
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Page 4 of 5
It was generally agreed that container size is best regulated in terms of ounces rather
than price. Any provisions written for class I would only apply to class I license holders,
of which there currently are none. Grant Farrar offered to work closely with Lush’s
council and the Liquor Commissioner to work out a way to make sure container size
limits in class I are not universally applied to all license classes.
The amendment and liquor application was approved in concept pending Grant Farrar’s
work on amending class I to accommodate Lush Wine and Spirits business model. The
matter of amendment and application approval will be placed on the agenda of the
11/10/14 City Council meeting.
Few Spirits LLC, Few Spirits, 918 Chicago Avenue, Evanston, IL 60202
Consideration of an amendment to class P (Craft Distillery) to allow for sale of alcohol in
200 ml containers for off-site consumption. Liz Hletko (LH) spoke on behalf of Few
Spirits request for smaller container sizes. She stated that Few Spirits would like to sell
in smaller 200 ml bottles for inclusion in gift boxes. LH also feels it will help Few
compete will other distillers who already sell in smaller containers.
Mayor Tisdahl asked about pricing of the smaller bottles. LH responded that the prices
will range from $20 to $30 for a 200 ml bottle of spirits, which is a higher price per ounce
that the current 375 ml bottles.
Grant Farrar stated that Few Spirits is the only distillery licensed under class P so there
is no risk of 200 ml bottles setting precedence outside of this license class.
The Mayor and members of the board were all in favor of the 200 ml container size.
LH expressed interest in seeking an additional amendment to allow Few Spirits to sell
mixed cocktail drinks for on-site consumption, similar to how Temperance sells beer.
This matter was not heard because the issue was not on the agenda for today’s
meeting. The matter will be taken up at the next liquor board meeting which will occur
sometime in December.
Bake 425, Evanston, IL
Consideration of an amendment to class A (Restaurant/Beer-Wine Shop) or new license
class creation to allow for sale of alcohol for off-site consumption. Jim Ryan (JR) spoke
on behalf of Bake 425’s request for amendment. JR operates a “take and bake” pizza
business similar to Homemade Pizza Kitchen. Bake 425 has taken over eight (8) of the
former Homemade Pizza Kitchen locations, including two in Evanston on Central and
Chicago avenue.
JR would like to offer takeout beer and wine with the takeout pizza. His focus will be on
American craft beers and small batch California wine. There will be no on-premise
consumption of alcohol. JR noted that there is not a liquor license class in which his
model fits and that the closest match is Class A. He asked for an amendment to class A
that hat will allow for off-site beer/wine sales and take-away food. JR noted that Bake
425 has a packaged goods liquor license in Highland Park and will be receiving a
limited food production liquor license in Winnetka.
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Page 5 of 5
Grant Farrar (GF) told the liquor board that the class A was created for Central Street
Café which has since gone out of business. There is currently no active class A liquor
licenses. GF stated that class A could be amended to fit in with Bake 425’s model.
Mayor Tisdahl requested language that would prevent sale of alcohol without purchase
of food. GF responded that the code can be written as to require alcohol sales to
accompany food sales. Grant Farrar stated that he will follow-up Jim Ryan on the
language and business model.
The request for amendment was approved by the board. The matter of amendment
approval will be placed on the agenda of the 11/10/14 City Council meeting.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth
Tisdahl, Mayor at 12:22 p.m., October 9, 2014.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of November 24, 2014 Item A13
Ordinance 128-O-14: Lease of 2022 Central Street
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Karen Danczak Lyons, Library Director
Subject: Ordinance 128-O-14 Authorizing the Lease of 2022 Central Street,
Evanston with 2022 Central LLC d/b/a Lush Wine & Spirits
Date: October 28, 2014
Recommended Action:
Staff recommends adoption of Ordinance 128-O-14, authorizing the City Manager to
negotiate and execute a Commercial Lease with 2022 Central LLC d/b/a Lush Wine &
Spirits for the lease of City-owned real property located at 2022 Central Street,
Evanston. This ordinance was introduced at the November 10, 2014 City Council
meeting.
Funding Source:
N/A
Summary:
In 1978 the City of Evanston acquired the property occupied by the North Branch
Library and a retail storefront at 2022-2026 Central Street. Library staff manages the
lease for the storefront, and the previous tenant, Perennials, moved to another location
in March, 2014. There were 23 inquiries about the storefront from interested parties
while the property was marketed. After negotiations with three prospective tenants,
Lush Wine & Spirits made the proposal that is most advantageous to the City. Mitchell
Einhorn has owned and operated Lush Wine & Spirits for the past ten years and
currently has two locations in Chicago.
The property was part of the comprehensive facilities assessment conducted by Wiss,
Janney, Elstner and their evaluation concluded that extensive mechanical, electrical,
plumbing and structural renovations are required in the storefront at a cost in excess of
$169,000. Lush will complete these “vanilla box” renovations as part of their tenant
build-out project and be reimbursed through a ten year abatement of rent. No City debt
will be needed for these renovations. The total value of the construction work funded by
Lush is estimated to be $400,000.
Memorandum
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The initial lease term is ten years with three additional five year options. The rent for the
first five years is $2,041.66 per month ($24,499.92 per year). The tenant will pay
property taxes, insurance and utilities. Gross rent, including taxes, will be $25.33 per
square foot for the 1,500 square foot space. The maximum rent abatement for the
“vanilla box” build out is estimated to be $1,710 per month.
Legislative History:
The Library Board approved the lease at their October 22, 2014 meeting.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 128-O-14
Copy of Lease Agreement
Page 2 of 2
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10/16/2014
128-O-14
AN ORDINANCE
Authorizing the City Manager to Negotiate and Execute
a Commercial Lease with 2022 Central LLC d/b/a Lush Wine & Spirits
for lease of City-Owned Real Property Located at 2022 Central Street
WHEREAS, the City of Evanston owns certain real property located at
2022 Central Street, Evanston, Illinois 60201, which is improved with a single story
commercial building and more fully described on Exhibit 1 (the “Property”) and abuts the
Evanston Public Library North Branch location at 2026 Central Street; and
WHEREAS, on October 15, 2014, the Evanston Library Board of Trustees
(the “Library Board”) approved the attached lease agreement for the subject Property;
and
WHEREAS, the City Council has determined that it is in the best interests
of the City of Evanston to negotiate and execute a ten (10)-year commercial lease
agreement (the “Lease Agreement”) by and among the City and the Library Board,
collectively as Landlord, and 2022 Central Street LLC, an Illinois limited liability
company, doing business as “Lush Wine & Spirits”, as the Tenant,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code
of 2012, as amended (the “City Code”), the City Manager is hereby authorized and
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128-O-14
~2~
directed to negotiate and execute, and the City Clerk is hereby authorized and directed
to attest, on behalf of the City of Evanston, the Lease Agreement for the Property, by
and among the City of Evanston and the Library Board, as landlord, and 2022 Central,
LLC, as tenant. The Lease Agreement shall be in substantial conformity with the Lease
Agreement attached hereto as Exhibit “2” and incorporated herein by reference.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
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128-O-14
~3~
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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128-O-14
~4~
EXHIBIT 1
LEGAL DESCRIPTION
LOT 7 IN BLOCK 18 IN NORTH EVANSTON, BEING A SUBDIVISION OF LOTS 11,
12, 13, 14, 15 16 AND THE WEST 4 3/10TH ACRES OF LOT 17 IN GEO. SMITH’S
SUBDIVISION OF THE SOUTH PART OF THE ANTOINE OUILMETTE
RESERVATION, RECORDED IN BOOK 29, PAGE 58 OF MAPS, AND ALSO OF LOTS
1, 3 AND THAT PART OF LOT 2, LYING BETWEEN THE CHICAGO AND
MILWAUKEE RAILWAY AND THE WEST LINE OF LOT 3, PRODUCED TO THE
NORTH LINE OF SECTION 32, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE
THIRD PRINCIPAL MERIDIAN, OF ASSESSOR’S PLAT OF EVANSTON, RECORDED
IN BOOK 143, PAGE 45 OF MAPS, SAID PLAT OF NORTH EVANSTON RECORDED
IN BOOK 168, PAGE 35 IN BOOK OF MAPS, ALL IN COOK COUNTY, ILLINOIS.
Common Address: 2022 Central Street, Evanston, Illinois 60201
PIN: 10-12-103-033-8001 and 10-12-103-033-8002 (part of)
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128-O-14
~5~
EXHIBIT 2
COMMERCIAL LEASE AGREEMENT
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LEASE AGREEMENT FOR THE PREMISES LOCATED AT 2022 CENTRAL STREET,
EVANSTON, ILLINOIS, BY AND AMONG
CITY OF EVANSTON AND EVANSTON LIBRARY BOARD OF TRUSTEES, LANDLORD
AND
2022 CENTRAL, LLC, TENANT
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INDEX
Section Title Page Number
SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 1
SECTION 2. TERM ................................................................................................................ 1
SECTION 3. RENT ................................................................................................................. 1
SECTION 4. MAINTENANCE OF THE PROPERTY AND PREMISES .................................. 2
SECTION 5. USE OF PREMISES .......................................................................................... 5
SECTION 6. SIGNS ............................................................................................................... 7
SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD
PERSONS ......................................................................................................... 8
SECTION 8. CASUALTY DAMAGE; REP AIRS; ABATEMENT OF RENT ............................ 8
SECTION 9. UTILITIES .......................................................................................................... 9
SECTION 10. INSURANCE ..................................................................................................... 9
SECTION 11. SUBLETTING; ASSIGNMENT .........................................................................10
SECTION 12. SURRENDER OF PREMISES; HOLDING OVER .............................................10
SECTION 13. HAZARDOUS MATERIALS .............................................................................11
SECTION 14. INDEMNIFICATION AND LIENS ......................................................................12
SECTION 15. DEFAULT AND REMEDIES .............................................................................13
SECTION 16. REMOVAL OF OTHER LIENS .........................................................................15
SECTION 17. EXPENSES OF ENFORCEMENT ....................................................................15
SECTION 18. EMINENT DOMAIN ..........................................................................................16
SECTION 19. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17
SECTION 20. PEACEFUL ENJOYMENT ...............................................................................17
SECTION 21. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17
SECTION 22. AMENDMENTS TO BE IN WRITING ................................................................17
SECTION 23. PARTIES BOUND ............................................................................................17
SECTION 24. NOTICES ..........................................................................................................17
SECTION 25. MISCELLANEOUS ...........................................................................................18
SECTION 26. VENUE AND JURISDICTION ...........................................................................19
SECTION 27. FORCE MAJEURE ...........................................................................................19
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This Lease Agreement (the “Agreement” or “Lease”) with an effective date of
November 12, 2014 (the “Effective Date”) by and among The City of Evanston, an
Illinois home rule municipality and owner of subject Property (“City”), whose main
business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, and
Evanston Public Library Board of Trustees (“Library Board”), collectively the City and
Library Board shall be referred to as “Landlord”, and 2022 Central, LLC, an Illinois
limited liability company (“Tenant”). Landlord and Tenant may be referred to collectively
as the “Parties”.
SECTION 1. DESCRIPTION OF PREMISES
Landlord leases to Tenant the commercial space located at 2022 Central Street,
Evanston, Illinois 60201 (the “Premises”) in the building and improvements (the
“Building”) located at the aforementioned address. The Tenant’s proposed
improvements to the Premises are attached as Exhibit A. At the conclusion of the Lease
term, the Tenant shall restore the Premises and cannot remove any permanent fixtures
that will cause structural damage to remove.
SECTION 2. TERM
The initial term of this Agreement will be for ten years, November 12, 2014 –
October 31, 2024 (the “Term”). Tenant shall have the option, if not at the time in default,
to renew this Lease for three (3) successive five (5) year terms each (the “Renewal
Terms”). These options shall be exercised automatically, unless Tenant delivers to
Landlord written notice of its election not to renew the then current term of this Lease as
provided herein on or before one hundred twenty (120) days prior to the expiration of the
then current term.
SECTION 3. RENT
A. RATE: Tenant agrees to pay Landlord or Landlord's agent as rental for the
Premises, the monthly installments of Rent, $2,041.66 (Two thousand Forty-One and
66/100 Dollars), due under the terms of this Lease for the first five years of the Lease.
On November 1, 2019, and for each successive Renewal Term, the rent will be
increased based on the prior five calendar year’s percentage change for all items in the
Chicago area Consumer’s Price Index. All monthly installments of Rent shall be payable
in advance on or before the first (1st) day of each successive calendar month during the
Term at the office of the Landlord set forth in Section 3D. Rent payment obligations
commence when the Tenant opens its business or April 1, 2015, whichever comes first
(the “Rent Commencement Date”). During the construction and renovation of the
Premises from November 1, 2014 until the time it opens for business, the Tenant shall
owe no rent to the Landlord.
B. LATE PAYMENTS: A penalty of $50/per day will be assessed against the
Tenant for the payments not received by Landlord within five (5) days of the payment
due date until such payment is received by Landlord.
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C. PAYMENTS. All monthly installments of Rent shall be payable in advance on
or before the first (1st) day of each successive calendar month during the Term at the
office of the Landlord set forth in Section 3D.
D. Any and all Rent PAYMENTS under this Lease shall be made payable and
transmitted to:
Evanston Public Library
Attn: Library Director
1703 Orrington Avenue
Evanston, IL 60201
E. REAL ESTATE TAXES:
1. Real Estate Taxes for Term: In addition to Rent, outlined in
Section 3[A], Tenant shall promptly pay the real estate taxes for the Property as
invoiced by Cook County Treasurer. The Cook County Treasurer bills real
estate taxes one year after the tax year (e.g. 2014 taxes are payable in 2015 in
two installments).
2. Tenant will not be responsible for the taxes that pre-dated the
Rent Commencement Date of this Lease, meaning all real estate taxes accruing
prior to the Rent Commencement Date are the responsibility of the Landlord.
Landlord will invoice Tenant for prorated portion of the real estate taxes arising in
any partial year subsequent to the Rent Commencement Date and Tenant will
reimburse Landlord for this period upon receipt of invoice.
3. Tenant will change the payee with the Cook County Treasurer
prior to the beginning of the first full calendar year subsequent to the Rent
Commencement Date and will pay all real estate taxes for time periods
subsequent to the Rent Commencement Date. Tenant will provide proof of
payment for each and every installment for the Term of this Agreement within ten
(10) business days of payment.
4. Tenant’s obligation to pay real estate taxes for the time periods
provided herein survives the expiration of the Term or termination of the
Agreement for any reason. At the end of the tenancy for any reason, Tenant
shall be responsible and shall pay promptly the real estate taxes accrued during
their tenancy and the Landlord will reimburse a prorated portion to Tenant from
the date of delivery of the Property to the end of the calendar year.
SECTION 4. MAINTENANCE OF THE PROPERTY AND THE PREMISES
A. MAINTENANCE BY LANDLORD: Tenant accepts the Premises in as-is
condition, and acknowledges that the Landlord has made no representations to the
condition or has made any repairs to same. The Landlord or Landlord’s staff or other
representatives have made no representations or assurances that it will alter or remodel
the Premises and all renovations will be at Tenant’s sole cost and expense. Subject to
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Section 7, Landlord shall, when necessary, or when required by applicable laws,
perform, repair and maintain all of the following: the structural and exterior portions of
the Building, including the foundation, demising walls, exterior walls, floor slab, the roof,
and common utility lines to the point of connection to the Premises to keep the Building
in good, safe, clean order, appearance, condition and repair.
B. MAINTENANCE BY TENANT:
1. Interior non-structural Premises maintenance and all fixtures and
property within the Premises including utility, HVAC or fire/life safety facilities and
systems and other than any items Landlord is required to maintain pursuant to
Section 4[A].
2. All refuse from Premises to be placed in appropriate containers
and Tenant cannot dispose of construction building materials in the standard
refuse containers and must arrange for special pick-ups and containers for said
materials. A refuse container for regular refuse will be located at the Premises in
reasonable proximity to the Premises. Tenant will contract to have trash hauled
from such container with reasonable frequency.
3. The Tenant will at all times maintain all of the Premises in a clean,
neat and orderly condition. The Tenant will not use the Premises in a manner
that will violate or make void or inoperative any policy of insurance held by the
Landlord. The Tenant shall pay the Landlord for overtime wages for staff and for
any other related expenses incurred in the event that repairs, alterations or other
work in the Premises required or permitted hereunder are not made during
ordinary Business Hours at the Tenant’s request.
4. Tenant will keep the interior non-structural portions of the
Premises, including all interior, non-structural walls, surfaces and appurtenances
(other than systems and any other items that Landlord is required to maintain
pursuant to Section 4[A]), in good repair. Tenant shall be responsible for repairs,
damages and losses for damages sustained outside the Premises attributable to
Tenant’s negligence or intentional misconduct. All such damage must be
reported in writing to the Director of the Evanston Public Library, or his/her
designee, by the next City of Evanston business day, after discovery of such
damage by Tenant.
5. Tenant shall yield the Premises back to Landlord, upon the
termination of this Agreement, whether such termination shall occur by expiration
of the term, or in any other manner whatsoever, in the same condition of
cleanliness and repair as at the date of the execution hereof, loss by fire and
reasonable wear and tear excepted. Except to the extent any of the following is
Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary
repairs and renewals upon Premises and replace broken fixtures with material of
the same size and quality as that broken. If, however, the Premises shall not
thus be kept in good repair and in a clean condition by Tenant, as aforesaid,
Landlord may enter the same, or by Landlord’s agents, servants or employees,
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without such entering causing or constituting a termination of this Agreement or
an interference with the possession of the Premises by Tenant, and Landlord
may replace the same in the same condition of repair and cleanliness as existed
at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to
the rent hereby reserved, the expenses of Landlord in thus replacing the
Premises in that condition. Tenant shall not cause or permit any waste, misuse
or neglect of the water, or of the water, gas or electric fixtures.
6. Tenant will also be in compliance with all laws and regulations
during the entire term of this Agreement, except for repairs required of the
Landlord to be made and damage occasioned by fire, hurricane or other causes
as provided for in this Agreement.
C. TENANT IMPROVEMENT: Tenant shall construct all renovations pursuant to
build out plans agreed to by Landlord and Tenant. Once the build out plans are agreed
upon, they will be attached as Exhibit A to this lease and incorporated herein. The
parties agree that certain improvements to Premises are necessary to bring the
Premises to a “Vanilla Box” standard, including updating the electrical system, HVAC
system, and plumbing.
1. The Parties anticipate that the total build out renovation expenses
to total $400,000.00 (Four Hundred Thousand and no/100 Dollars). Landlord will
reimburse the Tenant for a portion of the Tenant Improvements, which account
for the vanilla box improvements (the “Tenant Improvements”).
2. Landlord will reimburse a portion of the tenant improvements to
achieve the Vanilla Box, the total reimbursement to Tenant over the initial Lease
Term in amount not to exceed One Hundred Seventy-Five Thousand
($175,000.00) (the “Total Improvement Rebate”). Tenant will apportion the
Tenant Improvements which are covered by the Total Improvement Rebate in the
cost estimates prepared in connection with the build out plans.
3. After lease execution, the Parties will meet and confer over the
scope of work and cost estimates to determine the final amount for the Tenant
Improvements and the final monthly rebate (the “Monthly Rebate”) to Tenant over
the initial ten (10) year Term of the Lease. Interest will accrue on the
outstanding amounts of the Rebate at the rate of prime.
4. If Tenant defaults on the terms and conditions of this Agreement
or terminates this Agreement for any reason other than the Landlord’s willful
misconduct which caused the Tenant’s departure, the Total Improvement Rebate
is null and void and the Vanilla Box improvements are the property of the City of
Evanston with no right of reimbursement to the Tenant for the Tenant
Improvements which were paid for with the Total Improvement Rebate and any
fixtures which are permanently affixed to the property and would cause damage
to the Property to remove.
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SECTION 5. USE OF PREMISES
A. PURPOSES: Tenant will use the Premises to operate a wine bar and
retail packaged liquor store, with retail food, special events where food and alcoholic
beverages are served and uses incidental thereto, and no part of the Premises will be
used for any other purpose without the prior written consent of Landlord (the “Permitted
Use”). Tenant must maintain at all times a valid liquor license for the Premises with the
State of Illinois and the City of Evanston, and pay all associated liquor tax payments on
or before the due date. The Landlord gives its written consent for an application to be
submitted and reviewed by the Evanston City Liquor Control Review Board and the
Evanston City Council in conformance with the Evanston City Code procedures, as
amended. The City of Evanston agrees to cause such license to be granted if Tenant
meets applicable requirements under the Evanston City Code. This Agreement is
contingent on the Tenant receiving the State and City liquor licenses (the “License
Contingency”). If, on or before ninety (90) days after the Effective Date, (a) the License
Contingency has not been either satisfied or waived by Tenant and (b) Tenant gives
written notice to Landlord of Tenant’s inability to complete the License Contingency and
of Tenant’s desire to terminate this Lease (“Termination Notice”), this Lease shall be null
and void and of no further effect and the parties hereto shall have no further rights or
obligations under this Lease.
B. HOURS OF OPERATION AND LANDLORD ACCESS:
1. Subject to Tenant’s Liquor License restrictions and the City Code
regulations, Tenant’s use of the Premises shall only be for the permitted use. In
addition, Tenant’s staff, agents, employees and contractors may access the
Premises twenty-four hours a day, seven days a week, but shall not cause any
unnecessary disruption to the neighborhood during the non-business hours.
2. The Landlord shall have the right to retain a set of keys to the
Premises, and Tenant shall not change any locks for the Premises without
providing a copy to the Landlord. The Landlord agents shall have the right to
enter upon the Premises with 24 hours prior written notice and at times
reasonably calculated not to interfere with the operation of Tenant’s business on
the Premises (except in the case of an emergency, in which case entry may be
made without notice) to determine Tenant’s compliance with this Lease or in
connection with the following: (a) construction in or about the Premises; or (b)
completing any work, repairs, alterations, or improvements in or about the
Premises that are required or permitted to be made hereunder by Landlord.
3. If Tenant neglects or refuses to make repairs to or to maintain the
exterior of the Premises as required under this Lease, or to fulfill any other
obligation (or any part thereof) as required under this Lease, then in addition to
all other rights and remedies of Landlord as a result of such failure, Landlord
and/or its agents shall have the right, upon giving Tenant not less than fifteen
(15) days’ (or such longer period of time as is reasonably necessary to cure such
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failure, provided that Tenant promptly commences and diligently pursues such
cure) prior written notice of its election to do so, except in the event of an
emergency (in which case only such notice as is practical shall be required), to
make the repairs or perform the maintenance or other obligations on behalf of
and for the account of Tenant. The commercially reasonable cost of the work so
done or obligations performed by Landlord or its agents, shall be paid for by
Tenant within fifteen (15) days after Tenant’s receipt of a bill therefor. Nothing
herein shall imply any duty on the part of Landlord to do any work which Landlord
is not specifically and expressly required to perform under this Lease or which,
under any provisions of this Lease, Tenant is required to perform, and the
performance of such work by Landlord shall not constitute a waiver of Tenant’s
default. Landlord shall have no liability to Tenant for any loss or damage which
may result to its stock or business by reason of such repairs, replacements or
action, except for the gross negligence of Landlord, its agents, representatives or
employees. Tenant will not cease any Rent payments while repairs, alterations,
improvements, or additions are being made, by reason of loss or interruption of
business of the Tenant, or otherwise, provided Landlord shall complete such
work as quickly as reasonably possible. Notwithstanding the foregoing, if a
portion of the Premises is unusable for the purpose contemplated hereunder for
a period of greater than 5 days (including, without limitation, as a result of a
casualty or a condemnation or the repairs required in connection therewith), the
fixed minimum monthly rental will be equitably reduced in the proportion that the
unusable part of the Premises bears to the whole. The determination of the
unusable space shall be reasonably determined by the Landlord based on
square footage. Notwithstanding anything to the contrary contained herein,
Landlord shall not have the right to alter the Premises except as expressly
required or permitted hereunder. Notwithstanding the foregoing, if the repairs,
alterations, improvements, or additions are at Tenant’s request or if the repairs
are necessitated by Tenant’s actions, then the Tenant may not cease any rent for
any period, unless the Premises are unusable as a result of the negligence or
intentional misconduct of Landlord or its agents, employees or contractors. If the
Tenant shall not be personally present to open and permit an entry into
Premises, at any time, when for any reason an entry therein shall be necessary
or permissible, the Landlord or the Lessor's agents may enter the same by using
the key, or may forcibly enter the same, without rendering the Landlord or such
agents liable therefore (if during such entry the Landlord or the Lessor's agents
shall accord reasonable care to Tenant's property), and without in any manner
affecting the obligations and covenants of this Lease. If the Tenant does not
exercise any of the options to renew the Lease and/or will be vacating the
Premises at or prior to the end of the Term, no more than thirty (30) days prior to
the end of the then current term, Tenant will also allow Landlord to have placed
upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenant
will not interfere with the same.
4. Nothing herein contained, however, shall be deemed or construed
to impose upon the Landlord any obligations, responsibility or liability
whatsoever, for the care, supervision or repair of the Premises or any part
thereof, other than as herein provided. The Landlord shall not be liable to the
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Tenant for any expense, injury, loss or damage resulting from work done by
persons other than the Landlord in or upon, or the use of, any adjacent or nearby
building, land, street, or alley.
C. STORAGE OF INFLAMMABLE MATERIALS: Tenant agrees that it will not
permit to be kept at the Premises any gasoline, distillate or other petroleum product, or
other substance of an explosive or inflammable nature as may endanger any part of the
premises without the written consent of the Landlord, provided that Tenant can maintain
customary cleaning products in the Premises and the alcohol for the business operation.
D. USE IMPAIRING STRUCTURAL STRENGTH: The Tenant will not permit the
Premises to be used in any manner that will impair the structural strength of the
Premises, or permit the installment of any machinery or apparatus the weight or vibration
of which may tend to impair the building’s foundations or structural strength.
E. GARBAGE DISPOSAL: The Tenant will not incinerate any garbage or debris
in or about the Premises, and will cause all containers, rubbish, garbage and debris
stored in the Premises to be placed in the refuse container supplied by Landlord for the
Premises before accumulation of any substantial quantity.
F. PUBLIC REGULATIONS: In the conduct of its business on the Premises,
Tenant will observe and comply with all laws, ordinances and regulations of public
authorities. Tenant acknowledges that the Premises is owned by the City of Evanston
and therefore no smoking will be permitted at the Premises.
G. OTHER MISUSE: Tenant will not permit any unlawful or immoral practice with
or without its knowledge or consent, to be committed or carried on in the Premises by
Tenant or any other person. Tenant will not use or allow the use of the Premises for any
purpose whatsoever that will injure the reputation of the Premises or of the building of
which they are a part.
SECTION 6. SIGNS
Tenant may apply for signage (temporary and permanent signage) for the
exterior and interior of the Premises, at its own expense, in order to conduct the
business of Tenant. Tenant acknowledges that there are limitations from the City of
Evanston Municipal Code of 2012, as amended, and the Code governs the application
process and the details regarding size, type, and number of signs and Tenant agrees to
be bound by such ordinances. Landlord cannot make representations in a lease
agreement that Tenant shall be entitled additional signage, a certain number of signs
and/or dimensions of proposed signage, because the Tenant must make an application
to the Sign Review Board, as provided by Code, but Landlord will not withhold its
consent to a reasonably sized sign over the new entrance to the Premises.
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SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD
PERSONS
Except as set forth herein, as provided by Illinois law and except to the extent
arising from the negligence or intentional misconduct of Landlord or its agents,
employees or contractors, or from the breach of this Lease by Landlord, Landlord will not
be liable to Tenant for any damage or injury to Tenant or Tenant’s property occasioned
by the failure of Landlord to keep the Premises in repair, and shall not be liable for any
injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or
of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs,
porches, railings or walks, or from the backing up of any sewer pipe or down-spout or
from the bursting, leaking or running of any tank, tub, washstand, water closet or waste
pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of
which they are a part nor from the escape of steam or hot water from any radiator, nor
for any such damage or injury occasioned by water, snow or ice being upon or coming
through the roof, trap door, stairs, walks or any other place upon or near the Premises,
or otherwise, nor for any such damage or injury done or occasioned by the falling of any
fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or
negligence or co-tenants or of other persons, occupants of the same building or of
adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of
Landlord’s agents or Landlord, all claims for any such damage or injury being hereby
expressly waived by Tenant. Notwithstanding the foregoing, if any portion of the
Premises unusable for the purpose contemplated hereunder for a period of greater than
two (2) days, the fixed minimum monthly rental will be equitably reduced in the
proportion that the unusable part of the Premises bears to the whole. The determination
of the unusable space shall be reasonably determined by the Landlord based on square
footage.
SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT
A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by
a casualty to the Premises, Tenant will continue to use them for the operation of its
business to the extent practicable
B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF
PREMISES: Either Party will have the right to terminate this Agreement if, the Premises
is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of
the Premises as a whole. If such damage occurs, this termination will be affected by
written notice to the other Party, delivered within 90 days of the damage.
C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty
before or after the start of the Agreement, then Landlord will immediately, on receipt of
insurance proceeds paid in connection with casualty damage, but no later than sixty
days after damage has occurred, proceed to repair the Premises. Repairs will include
any improvements made by Landlord or by Tenant with Landlord’s consent, on the same
plan and design as existed immediately before the damage occurred, subject to those
delays reasonably attributable to governmental restrictions or failure to obtain materials,
labor or other causes, whether similar or dissimilar, beyond the control of Landlord.
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Materials used in repair will be as nearly like original materials as reasonably procured in
regular channels of supply. Wherever cause beyond the power of the party affected
causes delay, the period of delay will be added to the period in this lease for completion
of the work, reconstruction or replacement.
D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is
unusable for the purpose contemplated hereunder for a period of greater than 5 days,
the fixed minimum monthly rental will be equitably reduced in the proportion that the
unusable part of the Premises bears to the whole. The determination of the unusable
space shall be reasonably determined by the Landlord based on square footage. No
rent will be payable while the Premises is wholly unoccupied pending the repair of
casualty damage.
E. FIRE AND CASUALTY : If the Premises are entirely destroyed by fire or
another act of God, and Landlord elects to not rebuild the Premises, then this Agreement
shall be terminated effective as of the date of the casualty.
SECTION 9. UTILITIES
Tenant agrees to pay before delinquency all charges for gas, water, sewer,
phone, internet, heat, electricity, and waste disposal and other similar charges incurred
by Tenant and serving the Premises during the Term of this Agreement. Any additional
lines or upgrades in service for electrical, gas or other utility lines that are necessary to
operate Tenant’s use the Premises will be at the sole cost and expense of Tenant.
SECTION 10. INSURANCE
A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be
maintained by the respective parties will be obtained from good and solvent insurance
companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best
Company will be acceptable.
B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenant agrees that it will, at
its expense, maintain a policy of insurance, written by responsible insurance carriers,
approved by Landlord that will insure Tenant against liability for injury to or death of
persons or damage to property occurring about the Premises. Landlord will be named
as an additional insured. The liability under insurance will be at least $1 million for any
one person injured or killed or any one occurrence, $1 million general aggregate
coverage for any one accident, and $ 100,000.00 property damage. Tenant will obtain
an endorsement and Certificate of Insurance naming the Landlord as an additional
insured from Tenant’s carrier (during the term of the Lease, including Premises
Improvement construction) and all contractors during the construction of the Premises
Improvements and any other renovation or construction at the Premises.
C. TENANT TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenant
agrees to maintain employees’ Worker’s Compensation insurance required under Illinois
law.
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D. TENANT TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The
Tenant agrees to maintain on all trade fixtures and personal property in the Premises, a
policy of insurance approved by the Landlord of at least 90% of the insurable
replacement value of all trade fixtures and personal property.
E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord
agrees to maintain during this Agreement, a policy of property insurance covering any
peril generally included in the classification ISO Causes of Loss – Special Form (a
“Special Form Policy”) and covering at least 80% of the full replacement cost of the
Premises (or Landlord may self-insure for such coverage). If permitted without additional
charge, Landlord will cause to be endorsed on its property insurance, and any extended
coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees
to waive any claims against Tenant and its agents and employees to the extent the
same could be covered by a Special Form Policy, regardless if the same is maintained
by the Landlord.
F. TENANT’S WAIVER OF CASUALTY INSURANCE PROCEEDS: If the
Premises are damaged by fire or other casualty insured against, Tenant agrees to claim
no interest in any insurance settlement arising out of any loss where premiums are paid
by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all
documents required by Landlord or the insurance company necessary in connection with
the settlement of any loss.
G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the
Premises, including any improvements, were to be damaged in any manner, and the
receipt of any insurance proceeds or other reimbursement for such damage would result
in the realization of taxable gain for federal or state purposes, then the party to whom the
gain would be taxed will have the right to take all action respecting proceeds or
reimbursements necessary to enable party to comply with any regulations of the
appropriate taxing authorities, so that the gain will not be recognized for tax purposes.
Nothing here will be construed to entitle Landlord to delay any repairs to any part of the
improvements in the event of damage.
H. TENANT’S FAILURE TO INSURE: Should Tenant fail to keep in effect and
pay for insurance as required by this section and then fail to cure such failure within ten
(10) days after written notice from Landlord, the Landlord may terminate this Lease
immediately.
SECTION 11. SUBLETTING; ASSIGNMENT
The Tenant shall not be allowed to sublet the Premises or assign this Agreement
to another tenant without the prior written consent of the Landlord.
SECTION 12. SURRENDER OF PREMISES; HOLDING OVER
Tenant will, at the termination of this Lease, leave the Premises in as good
condition as they are in at the time of entry by Tenant, except for reasonable use and
wear, acts of God, or damage by casualty beyond the control of Tenant. On vacating,
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Tenant will leave the Premises clear of all rubbish and debris. If Tenant retains
possession of the Premises or any part thereof after the termination of the term by lapse
of time or otherwise, then Landlord may at its option within thirty days after termination of
the term serve written notice upon Tenant that such holding over constitutes the creation
of a month to month tenancy, upon the terms of this Agreement. Tenant shall also pay
to Landlord all damages sustained by Landlord resulting from retention of possession by
Tenant. The provisions of this paragraph shall not constitute a waiver by Landlord of
any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act
in apparent affirmation of tenancy operate as a waiver of the right to terminate this
Agreement for a breach of any of the covenants herein.
SECTION 13. HAZARDOUS MATERIALS
A. DEFINITION. For purposes of this Article, “Hazardous Materials” means any
matter giving rise to liability under the Resource Conservation and Recovery Act, 42
U.S.C. Section 6901 et seq., the Comprehensive Environmental Response,
Compensation and Liability Act, U.S.C. Section 9601 et seq. (including the so-called
“Superfund” amendments thereto), any other applicable federal, state or local statute,
law, ordinance, rule or regulation governing or pertaining to any hazardous materials,
hazardous wastes, chemicals or other materials, including, without limitation, asbestos,
polychlorinated biphenyls, radon, petroleum and any derivative thereof or any common
law theory based on nuisance or strict liability.
B. EXPOSURE. Tenant, its employees, contractors, agents or invitees (while
any such invitee is upon the Premises), shall not use, generate, release, manufacture,
refine, produce, process, store, or dispose of any Hazardous Materials on, under or
about the Premises, or transport to or from the Premises any Hazardous Materials, with
the exception that construction materials (other than asbestos or polychlorinated
biphenyls), office equipment, restaurant supplies, cleaning solutions and other
maintenance materials that are or contain Hazardous Materials may be used, handled or
stored on, under or about the Premises, provided such are in de minimis amounts only
and are incidental to and reasonably necessary for the build out, operation and
maintenance of the Premises for the Permitted Use hereunder and are at all times in
compliance with all environmental statutes and all other applicable governmental
requirements.
C. TENANT INDEMNIFICATION. Tenant shall indemnify, defend and hold
Landlord harmless from and against all liabilities, costs, damages and expenses which
Landlord may incur (including, without limitation, reasonable attorneys’ fees and
disbursements) as a result of the presence of Hazardous Materials introduced or
installed on, under or about the Premises by Tenant or Tenant’s officers, employees,
agents, contractors or other invitees or as a result of the presence of Hazardous
Materials on, under or about the remainder of Landlord’s Parcel.
D. LANDLORD INDEMNIFICATION. Landlord shall indemnify, defend and hold
Tenant harmless from and against all liabilities, costs, damages and expenses which
Tenant may incur as a result of the presence of Hazardous Materials introduced or
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installed on, under or about the Premises by Landlord or Landlord’s officers, employees,
agents, contractors or other invitees gross negligent or willful acts.
SECTION 14. INDEMNIFICATION AND LIENS
A. LIENS AND ENCUMBRANCES: The Tenant will hold the Landlord harmless
from all claims, liens, claims of lien, demands, charges, encumbrances or litigation
arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty
(60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for
all resulting loss and expense, including a reasonable attorney’s fees. Provided,
however, in the event that Tenant contests any lien so filed in good faith and pursues an
active defense of said lien, Tenant shall not be in default of this paragraph. However, in
the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay
such judgment and satisfy such lien within 60 days of the entry of any such judgment.
B. DISCHARGE OF LIEN: If Tenant fails to fully discharge any claim, lien, claim
of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted
for the foreclosure of any lien or encumbrance, and if judgment is rendered against
Tenant either by a court of competent jurisdiction or by arbitration and Tenant still
persists in non-payment of the same within the 60 days set forth above, Landlord will
have the right at any time after expiration of the 60-day period, to pay the lien or
encumbrance. All amounts so paid will be repaid by the Tenant on demand, together
with interest at the rate of __10__% per year from the date of payment and shall be
considered additional rent owed to Landlord by Tenant.
C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this
Agreement, and except to the extent caused by the negligence or willful misconduct of
Landlord, or its agents, employees or contractors, or by the breach of this Lease by
Landlord, Tenant shall protect, defend, indemnify and save Landlord and its officers,
directors, agents, attorneys, and employees harmless from and against any and all
obligations, liabilities, costs, damages, claims and expenses of whatever nature arising
from (i) any matter, condition or thing that occurs in the Premises, which is not the result
of Landlord’s negligence or willful misconduct, (ii) any negligence or willful misconduct of
Tenant, or its agents, employees or contractors; or (iii) Landlord’s breach occasioned
wholly or in part by any act, omission of Tenant, its agents, employees, contractors or
servants. The provisions of this Section shall survive the expiration or earlier termination
of this Lease only with respect to any damage, injury or death occurring before such
expiration or earlier termination.
D. INDEMNIFICATION OF TENANT. Except as otherwise provided in this
Agreement, and except to the extent caused by the negligence or willful misconduct of
Tenant, or its agents, employees or contractors, or by the breach of this Lease by
Tenant, Landlord shall protect, defend, indemnify and save Tenant and its officers,
directors, agents, attorneys, and employees harmless from and against any and all
obligations, liabilities, costs, damages, claims and expenses of whatever nature arising
from Landlord’s willful acts occasioned wholly or in part by any act, omission or of
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Landlord, its agents, employees, contractors or servants; The provisions of this Section
shall survive the expiration or earlier termination of this Lease only with respect to any
damage, injury or death occurring before such expiration or earlier termination.
SECTION 15. DEFAULT AND REMEDIES
A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be
an event of default hereunder by Tenant subject to Tenant’s right to cure:
1. Tenant shall fail to pay any item of Base Rent at the time and
place when and where due and does not cure such failure within five (5)
business days after notice to Tenant of such failure;
2. Tenant shall fail to maintain the insurance coverage as set forth
herein and does not cure such failure within 10 days after receipt of notice from
Landlord;
3. Tenant shall fail to comply with any term, provision, condition or
covenant of this Lease, other than the payment of rent, and shall not cure, or
commence the good faith cure of any such failure, within fifteen (15) days after
written notice to the Tenant of such failure, and in the event the Tenant cannot
reasonably cure with the aforementioned fifteen (15) day period, then so long as
Tenant commences good faith efforts to cure within said fifteen day period and
proceeds diligently to cure, Tenant cures within a reasonable amount of time; or
4. Tenant shall make a general assignment the benefit of creditors,
or shall admit in writing its inability to pay its debts as they become due or shall
file a petition in bankruptcy.
5. Once the Tenant’s licenses are issued as contemplated by
Section 5A of this lease, Tenant shall maintain a valid liquor license. Provided,
however, in the event any liquor license application or renewal of Tenant’s is
denied by the applicable regulatory authority, then in such event the Tenant at its
own expense, may appeal any such denial to the appropriate tribunal, and so
long as proceeding diligently and in good faith in its efforts to obtain a license,
Tenant shall not be in default of this Lease. Landlord agrees to cooperate as
reasonably requested by Tenant to: (i) maintain, obtain, renew and/or reinstate
all of the Tenant’s licenses and any such other licenses, permits and similar
authorizations that the Purchaser and/or the Company may reasonably request.
B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default,
after written notice from Landlord and upon expiration of any applicable cure period,
Landlord shall have the option to pursue any one or more of the following remedies
subject to the laws of the State of Illinois and the Tenant’s right to cure:
1. Terminate this Lease, in which event Tenant shall immediately
surrender the Premises to Landlord, but if Tenant fails to do so, Landlord may,
without further notice and without prejudice to any other remedy Landlord may
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have for possession or arrearages in rent, or damages for breach of contract,
enter upon the Premises and expel or remove and with or without notice of such
election or any notice or demand whatsoever, this Agreement shall thereupon
terminate and upon the termination of Tenant’s right of possession, as aforesaid,
whether this Agreement be terminated or not, Tenant agrees to surrender
possession of the Premises immediately, without the receipt of any demand for
rent, notice to quit or demand for possession of the Premises whatsoever and
hereby grants to Landlord full and free license to enter into and upon the
Premises or any part thereof, to take possession thereof with or (to the extent
permitted by law) without process of law, and to expel and to remove Tenant or
any other person who may be occupying the Premises or any part thereof, and
Landlord may use such force in and about expelling and removing Tenant and
other persons as may reasonably be necessary, and Landlord may re-possess
itself of the Premises, but such entry of the Premises shall not constitute a
trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due
by virtue thereof, nor a waiver of any covenant, agreement or promise in this
Agreement contained to be performed by Tenant. Tenant agrees to indemnify
Landlord for all loss and damage which Landlord may suffer by reason of such
lease termination, whether through inability to re-let the Premises, or through
decrease in Rent, or otherwise.
2. Landlord may recover from Tenant upon demand all of Landlord’s
costs, charges and expenses, including the fees and costs of counsel, agents
and others retained by Landlord which have been incurred by Landlord in
enforcing Tenant’s obligations hereunder, subject to Landlord prevailing on its
claims.
3. Pursuit of any of the foregoing remedies shall not preclude pursuit
of any other remedy herein provided or available to Landlord at law or in equity,
or constitute a forfeiture or waiver of any Rent due hereunder or of any damages
suffered by Landlord.
C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S
RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of
the Premises or of fixtures and equipment will be construed as an election by Landlord
to terminate this Agreement unless a written notice is given by the Landlord to the
Tenant. The Landlord may terminate this Agreement if the Tenant remains in default
(beyond any applicable notice and cure period). The acceptance of rent, whether in a
single instance or repeatedly, after it falls due, or after knowledge of any breach hereof
by Tenant, or the giving or making of any notice or demand, whether according to any
statutory provision or not, or any act or series of acts except written waiver, shall not be
construed as a waiver of Landlord’s rights to act without notice or demand or of any
other right hereby given Landlord, or as an election not to proceed under the provisions
of this Agreement.
D. TENANT’S OBLIGATION TO PAY DEFICIENCIES: If rentals received by the
Landlord from re-letting the Premises under the provisions of this section are insufficient
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to pay all expenses and amounts due, Tenant will pay any deficiencies to the Landlord
on demand and be declared in default for failure to pay.
E. LANDLORD’S RIGHT TO PERFORM TENANT’S DUTIES AT TENANT’S
COST: If in Landlord’s judgment any default by Tenant will jeopardize the Premises or
the rights of Landlord, Landlord may, without notice, elect to cure Tenant’s default and
Tenant will reimburse Landlord, on 10-days’ notice by Landlord to Tenant.
F. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL
TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of
default by Tenant, Landlord will be entitled to recover from Tenant, at termination, the
excess, if any, of the rent reserved in this Agreement for the balance of the term over the
reasonable rental value of the Premises for the same period. The “reasonable rental
value” will be the amount of rental Landlord can obtain as rent for the balance of the
term. Provided, however, the foregoing “reasonable rental value” shall be set-off against
the entire outstanding amount of the Total Improvement Rebate”.
G. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to
Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by
the Landlord will not impair its right to exercise any other right or remedy. Landlord shall
not look to the property or assets of any direct or indirect partner, member, manager,
shareholder, director, officer, principal, employee or agent of Tenant in seeking either to
enforce Tenant’s obligations under this Agreement or to satisfy a judgment for Tenant’s
failure to perform such obligations; and none of such parties shall be personally liable for
the performance of Tenant’s obligations under this Agreement.
SECTION 16. REMOVAL OF OTHER LIENS
In event any lien upon Landlord’s title results from any act or neglect of Tenant
and Tenant fails to remove said lien within thirty (30) days after Landlord’s notice to do
so, Landlord may remove the lien by paying the full amount thereof or otherwise and
without any investigation or contest of the validity thereof and Tenant shall pay Landlord
upon request the amount paid out by Landlord in such behalf, including Landlord’s costs,
expenses and reasonable attorney’s fees. If Tenant demonstrates to Landlord that
Tenant is contesting the validity of said lien in good faith, then Landlord shall allow
Tenant to so contest such lien until either Tenant either abandons such contest or a final
verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf
of Tenant shall be paid to Landlord by Tenant within 30 days after such advancement is
made together with interest at 9% per annum and such amount shall be considered
additional rentals.
SECTION 17. EXPENSES OF ENFORCEMENT
Tenant, if Landlord is the prevailing party, shall pay upon demand all Landlord’s
costs, charges and expenses, including reasonable attorney’s fees, agents fees and
fees of others retained by Landlord, incurred in enforcing any of the obligations of
Tenant under this Agreement, or in any litigation, negotiation or transaction in which
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Landlord shall, without Landlord’s fault become involved through or on account of any
action or omission of Tenant regarding this Agreement.
Landlord, if Tenant is the prevailing party, shall pay upon demand all Tenant’s
costs, charges and expenses, including reasonable attorney’s fees, agents fees and
fees of others retained by Tenant, incurred in enforcing any of the obligations of
Landlord under this Agreement, or in any litigation, negotiation or transaction in which
Tenant shall, without Tenant’s fault become involved through or on account of any action
or omission of Landlord regarding this Agreement.
SECTION 18. EMINENT DOMAIN
A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises
are taken for a public or quasi-public use, this Agreement will terminate as of the date of
the physical taking, and the Parties will be released from all further liability. In the event
of termination pursuant to this Section, then the entire outstanding amount of the Total
Improvement Rebate shall become due and payable, and Landlord shall pay all
outstanding amounts with applicable interest, out of the related award proceeds or
otherwise, within thirty (30) days of the settling of any award. Landlord shall promptly
notify Tenant of any pending or threatened taking and of all related proceedings
including the settling of any award.
B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent
of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s
expense to repair the Premises and place them in tenantable condition within 120 days
after the date of the actual physical taking. However, if 25% percent or more of the
Premises as a whole is taken, the Landlord may elect to terminate this Agreement,
notwithstanding that less than 30 percent of the Premises were taken. In the event of
termination pursuant to this Section, then the entire outstanding amount of the Total
Improvement Rebate shall become due and payable, and Landlord shall pay all
outstanding amounts with applicable interest, out of the related award proceeds or
otherwise, within thirty (30) days of the settling of any award. Landlord shall promptly
notify Tenant of any pending or threatened taking and of all related proceedings
including the settling of any award.
C. ABATEMENT OF RENT: During any repair, Tenant will be required to pay
only that part of the fixed minimum monthly rental as the area of the tenantable
Premises remaining during repairs bears to the entire area leased. On completion of
repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired
area, and Tenant will be required to pay the adjusted fixed minimum monthly rental in
accordance this Agreement (attributable to the portion of the Premises taken) and the
remainder of the fixed minimum monthly rental shall be forever waived and forgiven by
Landlord.
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D. RIGHT TO CONDEMNATION AWARD: Upon any taking of the Premises,
whether total or partial, (a) if this Lease is terminated as provided herein, Tenant shall be
entitled to receive such portion of the condemnation award (i) as is awarded for the
value of the improvements to the Premises at the time of the Taking, or (ii) if not
separately awarded, such portion of the condemnation award as the value of the
improvements to the Premises taken bears to the aggregate value of the improvements
to the Premises and, in addition thereto, Tenant shall have the right to prove in any
condemnation proceedings and to receive any separate award which may be made for
damages to or condemnation of Tenant’s movable trade fixtures and equipment and for
moving expenses; and (b) if this Lease is not terminated, to the extent that Tenant shall
restore the Premises pursuant to the provisions of this Article, Landlord shall make
available to Tenant so much of the proceeds of such condemnation award equal to the
value of the Leasehold Improvements in accordance with the provisions of this Article
(but in no event more than the total actual proceeds received by Landlord), it being
agreed that the balance of such award, if any, shall be retained by Landlord.
SECTION 19. GOVERNMENTAL INTERFERENCE WITH POSSESSION
Tenant will not be released from its obligation should its possession of the
Premises be interfered with by adoption of any law, ordinance, resolution, regulation or
act of any legal or governmental authority. Further, Tenant will not be released by any
order of abatement or judgment preventing use of the Premises on the ground that the
Premises or the business operated there constitutes a legally recognized nuisance.
SECTION 20. PEACEFUL ENJOYMENT
Landlord covenants and warrants that it is the owner of the Premises and that
Tenant, on payment of rents and performance of the conditions, covenants, and
agreements to be performed by it, may enjoy the Premises without interruption or
disturbance. Landlord covenants, represents and warrants that there is no mortgage,
deed of trust or similar encumbrance affecting the Premises, as of the date hereof.
SECTION 21. EFFECT OF WAIVER OF BREACH OF COVENANTS
No waiver of any breach of any condition of this Agreement will be construed to
be a waiver of any other breach of provision, covenant or condition.
SECTION 22. AMENDMENTS TO BE IN WRITING
This Agreement may be modified or amended only in writing signed by Landlord
and Tenant. It may not be amended or modified by oral agreements between the Parties
unless they are in writing duly executed by Landlord and Tenant.
SECTION 23. PARTIES BOUND
Every provision of this Agreement will bind the parties and their legal
representatives. The term “legal representatives” is used in its broadest meaning and
includes, in addition to assignees, every person, partnership, corporation or association
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succeeding to any interest in this Agreement. Every covenant, agreement and condition
of this Agreement will be binding on Tenant’s successors and assignees. Any sublease,
concession or license agreement will be subject and subordinate to this Lease.
SECTION 24. NOTICES
All notices or demands that either party may need to serve under this Agreement
may be served on the other party either in person, or by mailing a copy by registered or
certified mail to the following addresses for the parties (or at such other address as the
applicable party may designate in a written notice to the other party):
If to the City: with a copy to: with a copy to:
City Manager Library Director Corporation Counsel
2100 Ridge Avenue 1703 Orrington Ave. 2100 Ridge Avenue
Evanston, IL 60201 Evanston, IL 60201 Evanston, IL 60201
If to Tenant:
2022 Central, LLC with a copy to:
Attn: Mitchell Einhorn Webster Powell, P.C.
3310 S. Emerald Ave. 320 W. Ohio St.
Chicago, IL 60616 Suite 501
Chicago, IL 60654
Attn: Gretchen Chesley
Service will be deemed complete at the time of the hand delivery of notice or
within 2 days after mailing. In the event that it appears that Tenant is avoiding the
service of any notice and is not present at the Premises for a period of more than 14
consecutive days, notices may be served by posting such notice upon the Premises.
Notice shall than be deemed effective 5 days after such posting.
SECTION 25. MISCELLANEOUS
A. Provisions typed on this Agreement and all exhibits attached to this
Agreement and signed by Landlord and Tenant are hereby made a part of this
Agreement.
B. Tenant shall keep and observe such reasonable rules and regulations now or
hereafter required by Landlord, which may be necessary for the proper and orderly care
of the building of which the Premises are a part.
C. All covenants, promises, representations and agreements herein contained
shall be binding upon, apply and inure to the benefit of Landlord and Tenant and their
respective heirs, legal representatives, successors and assigns.
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D. The rights and remedies hereby created are cumulative and the use of one
remedy shall not be taken to excuse or waive the right to the use of another.
E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be
construed to mean Landlords or Tenants in all cases where there is more than one
Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in
each case as though full expressed.
F. This Agreement and any written and signed Amendments and/or Riders
hereto shall constitute the entire agreement between the parties, and any oral
representations made by one party to the other are considered merged herein.
G. In all cases where Landlord’s consent is required, Landlord’s consent shall not
be unreasonably withheld.
H. This Agreement may be executed in multiple copies, each of which shall
constitute an original.
SECTION 26. VENUE AND JURISDICTION
The Parties agree the this Agreement shall be governed by and interpreted in
accordance with the laws of the State of Illinois and that venue for any disputes shall be
in the Circuit Court of Cook County, Illinois.
SECTION 27. FORCE MAJEURE
Other than for Landlord’s and Tenant’s obligations under this Lease that can be
performed by the payment of money, whenever a period of time is herein prescribed for
action to be taken by either party hereto, such time period will be extended by a period
equal to the period of any delays in performance by the applicable party due to any of
the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor
difficulties not specific to any labor issue existing only at the Premises, (iii) extraordinary
weather conditions greatly exceeding norms for the greater metropolitan area where the
Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain
supplies, parts or employees to furnish such services, or (v) or any cause whatsoever
beyond a party’s control. For purposes of this Section, a cause or event shall not be
deemed to be beyond a party's control, if it is within the control of such party's agents,
employees or contractors.
19
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IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this
Agreement to be executed as of the date and year first above written by a duly
authorized officer or manager of each of the respective parties.
Landlord:
THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
By: __________________________________
Its: City Manager, Wally Bobkiewicz
EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES
By: __________________________________
Its: Michael Tannen, President
Tenant:
2022 CENTRAL, LLC
An Illinois limited liability company
By: _________________________________
Its: Mitchell Einhorn, Manager
20
203 of 357
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The Undersigned, a Notary Public in and for said County in the State aforesaid,
do hereby certify that Wally Bobkiewicz, City Manager of the City of Evanston,
personally known to me to be the same person whose name is subscribed to the
foregoing instrument as such officer, appeared before me this day in person and
acknowledged that he signed and delivered such instrument as his own free and
voluntary act, and as the free and voluntary act of the City of Evanston, all for the uses
and purposes set forth therein.
Given under my hand and notarial seal on ____________, 2014.
___________________________________
Notary Public
My Commission Expires:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The Undersigned, a Notary Public in and for said County in the State aforesaid,
do hereby certify that Michael Tannen, President of the Evanston Public Library Board of
Trustees, personally known to me to be the same person whose name is subscribed to
the foregoing instrument as such officer, appeared before me this day in person and
acknowledged that he signed and delivered such instrument as his own free and
voluntary act, and as the free and voluntary act of the Evanston Public Library Board of
Trustees, all for the uses and purposes set forth therein.
Given under my hand and notarial seal on ____________, 2014.
___________________________________
Notary Public
My Commission Expires:
21
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STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The Undersigned, a Notary Public in and for said County in the State aforesaid,
do hereby certify that Mitchell Einhorn, sole member of 2022 Central, LLC personally
known to me to be the same person whose name is subscribed to the foregoing
instrument as such manager, appeared before me this day in person and acknowledged
that he signed and delivered such instrument as his own free and voluntary act, and as
the free and voluntary act of 2022 Central, LLC, all for the uses and purposes set forth
therein.
Given under my hand and notarial seal on ____________, 2014.
___________________________________
Notary Public
My Commission Expires:
22
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EXHIBIT A
PREMISES BUILD-OUT
23
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For City Council Meeting of November 24, 2014 Item A1 4
Ordinance 140-O-14: Limited Two-Hour Parking on Ewing from Harrison to Central
For Action
To: Honorable Mayor, Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 140-O-14 Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 10, Schedule X (C): Two-Hour
Limited Parking
Date: October 29, 2014
Recommended Action:
Staff recommends that the City Council adopt Ordinance 140-O-14 amending Title 10,
Chapter 11, Section 10, Schedule X (C), by including the east side of Ewing Avenue
from Harrison Street to the restricted thirty (30) minute space at Central Street, as
limited two-hour parking between the hours of 9 o’clock (9:00) A.M and six o’clock
(6:00) P.M., on any day except Sunday and national holidays. This ordinance was
introduced at the November 10, 2014 City Council meeting.
Funding Source: N/A
Summary:
Based on concerns expressed by business owners and residents, Alderman Tendam
requested the creation of a two-hour limited parking area on the east side of Ewing
Avenue from Harrison Street to the first alley north of Central Street, as parking is over
populated by employees and other transient workers. The two-hour parking restriction
will create parking flexibility for customers who frequent the business district. A parking
survey was conducted on May 5th and 6th 2014 from Harrison Street to Central Street,
which indicated that the area was impacted with an average occupancy rate of 65%
between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. There were
five (5) two hour periods of 82% - 91% between the hours of twelve o’clock (12:00) P.M.
and six o’clock (6:00) P.M.
Of the 28 individual license plates recorded, 60% of the vehicles were registered out of
the area, 21% were other Evanston residents, 11% were Harrison Street residents and
8% had no record on file to identify ownership.
The current residential street sweeping schedule for one-sided streets conducted during
the business day will be changed to the four o’clock (4:00) A.M. to seven o’clock (7:00)
A.M. schedule on Ewing Avenue, from Harrison Street to Hartzell Street, to coincide
with the bi-weekly District 1 Central Street sweeping schedule.
Memorandum
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Note: The Transportation and Parking Committee did not meet in the month of October
to consider this.
---------------------------------------------------------------------
Attachment:
Ordinance 140-O-14
2
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10/29/2014
140-O-14
AN ORDINANCE
Amending City Code Section 10-11-10
Limited Parking
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: 10-11-10 of the Evanston City Code of 2012, as amended
(“City Code”), is hereby further amended to read as follows:
SCHEDULE X (C): Two-Hour Limited Parking:
Ewing Avenue East side, Harrison Street to the restricted thirty (30)
minute space at Central Street
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City, and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances, or parts thereof, which are in conflict
with this amendment are hereby repealed.
SECTION 4: That if any provision of this Ordinance 140-O-14, or
application thereof to any person or circumstance, is held unconstitutional or otherwise
invalid, such invalidity shall not affect the applicability of the other provisions of this
Ordinance 140-O-14.
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140-O-14
~2~
SECTION 5: That this Ordinance 140-O-14 shall be in full force and
effect from and after its passage, approval, and publication in the manner
provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 201 4
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of November 24, 2014 Item A1 5
Ordinance 141-O-14: Elimination of Residential Permit Parking 800 and 900 Noyes
For Action
To: Honorable Mayor, Members of the City Council
Administration & Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey A. Voss, Parking/Revenue Manager
Subject: Ordinance 141-O-14 amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 10, Schedule X (F) 6: Residential
Exemption Parking District A.
Date: October 29, 2014
Recommended Action:
Staff recommends that the City Council adopt Ordinance 141-O-14 amending Title 10,
Chapter 11, Section 10, Schedule X (F) 6: Residential Exemption Parking District A.
This ordinance was introduced at the November 10, 2014 City Council meeting.
Funding Source: N/A
Summary:
In recent months there has been an increase in business related activity in the 800 and
900 blocks of Noyes Street, which has impacted the limited parking in the area.
Currently there are seven (7) parking spaces on the south side of Noyes Street from
Sherman Avenue to Noyes Court, which allows two-hour parking but also exempts
Residential Parking District ‘A’ subscribers from the two-hour restriction. Staff conducted
a five (5) day parking survey from the hours of 8 A.M. to 8 P.M., which began on July
26, 2014, and determined the occupancy and permit use in the area. The survey
revealed that the average occupancy rate during the week was 67%, with a peak of
86% during six (6) different two-hour periods. There were only three (3) vehicles
identified that presented a valid Residential Parking District ‘A’ permit, and of those only
one (1) vehicle was registered to the 800 block of Noyes.
This amendment would eliminate the residential permit exemption, as the Code would
retain the 2 hour parking restriction. There is adequate parking for Residential Parking
District ‘A’ subscribers on Sherman Avenue.
Note: The Transportation and Parking Committee did not meet in the month of October
to consider this.
Attachment:
Ordinance 141-O-14
Memorandum
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10/29/2014
141-O-14
AN ORDINANCE
Amending City Code Section 10-11-10
Limited Parking
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: 10-11-10 of the Evanston City Code of 2012, as amended
(“City Code”), is hereby further amended to read as follows:
SCHEDULE X (F) 6.:
6. Residential Exemption Parking District A:
Noyes Street
(Ord. No. 50-0-94)
South side, Noyes Court to Sherman
Avenue
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City, and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: That all ordinances, or parts thereof, which are in conflict
with this amendment is hereby repealed.
SECTION 4: That if any provision of this Ordinance 141-O-14, or
application thereof to any person or circumstance, is held unconstitutional or otherwise
invalid, such invalidity shall not affect the applicability of the other provisions of this
Ordinance 141-O-14.
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141-O-14
~2~
SECTION 5: That this Ordinance 141-O-14 shall be in full force and
effect from and after its passage, approval, and publication in the manner
provided by law.
Introduced: _________________, 2014
Adopted: ___________________, 201 4
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
213 of 357
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, November 24, 2014
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 27, 2014
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 145-O-14, Granting a Special Use for a Single Family Detached
Dwelling at 1513 Greenleaf Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 145-O-14 granting a special use permit for a single family detached
dwelling in the B1 Business District at 1513 Greenleaf Street. The requested special
use permit will allow for the rehabilitation of a blighted property in an existing
neighborhood business district. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use in the B1 Business
District.
For Introduction
(P2) Ordinance 146-O-14, Granting a Special Use for Commercial Indoor
Recreation, Barre Code, at 604 Davis Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 146-O-14 granting a special use permit for Commercial Indoor
Recreation, Barre Code, at 604 Davis Street. The requested special use permit will
allow a new business within the city that will utilize a currently vacant space in an
existing downtown retail district. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use in the D2 Downtown
Retail Core District.
For Introduction
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Planning & Development Committee Meeting Agenda Page 2 of 2
November 24, 2014
(P3) Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant,
Domino’s Pizza, at 911 Foster Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 147-O-14 granting a special use permit for a Type 2 Restaurant,
Domino’s Pizza, in the B1 Business District. The applicant has complied with all
zoning requirements, and meets all of the standards for a special use for this district.
Suspension of the Rules is requested to permit introduction and action by City
Council on November 24, 2014.
For Introduction and Action
(P4) Ordinance 144-O-14, Zoning Ordinance Text Amendment: Modifications to
Central Street Overlay District (oCSC)
The Plan Commission and staff recommend City Council adoption of Ordinance 114-
O-14 to modify certain portions of Section 6-15-14 Central Street Overlay District
(oCSC).
For Introduction
(P5) Ordinance 120-O-14, Granting a Special Use for a Daycare Center-Child at
1909-1911 Howard Street
The Zoning Board of Appeals and City staff recommend City Council adoption of
Ordinance 120-O-14 granting a special use permit for a Daycare Center-Child in the
C1 Commercial District at 1909-1911 Howard Street. In response to a request at the
October 13, 2014 P&D meeting, the applicant has now provided a Letter of Intent
outlining the proposed tenant lease that commenced September 1, 2014.
For Introduction
IV. ITEM FOR DISCUSSION
(PD1) Presentation on the Implementation of the West Evanston Plan
In May 2007, City Council adopted the West Evanston Master Plan, which covered
an area of primarily vacant or underutilized industrial properties, the former Mayfair
railroad right-of-way and embankment, and the adjacent Church/Dodge commercial
district. Staff will provide a presentation on the steps taken, which include revising
the zoning ordinance, making streetscape improvements, and encouraging new
businesses and housing development
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of October 27, 2014 – 7:15 p.m.
Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam
D. Wilson
MEMBERS ABSENT: M. Wynne
STAFF PRESENT: M. Masoncup, M. Muenzer, B. Newman, C. Plante
PRESIDING OFFICIAL: Ald. Fiske
I. DECLARATION OF QUORUM
A quorum being present, Chair Rainey called the meeting to order at 7:33 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 13, 2014
Ald. Rainey moved approval of the minutes of the October 13, 2014 meeting,
seconded by Ald. Wilson.
The Committee voted unanimously 6-0 to approve the October 13, 2014
minutes.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 129-O-14, Granting a Special Use for a Restaurant-Type 2, 800
Degrees Neapolitan Pizzeria, at 812 Church Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 129-
O-14 granting a special use permit for a Type 2 Restaurant, 800 Degrees, in the D3
Downtown Core Development District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
For Introduction
Ald. Rainey moved to recommend introduction of Ordinance 129-O-14,
seconded by Ald. Wilson.
The Committee voted unanimously 6-0 to recommend Ordinance 129-O-14 for
introduction.
(P2) Ordinance 130-O-14, Granting a Special Use for a Restaurant-Type 2 at
1814 Central Street, Beth’s Little Bake Shop
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 130-
O-14 granting a special use permit for a Type 2 Restaurant, Beth’s Little Bake Shop,
in the B1a Business District and the oCSC Central Street Overlay District. The
applicant has complied with all zoning requirements, and meets all of the standards
for a special use for this district.
For Introduction
DRAFT –
NOT APPROVED
216 of 357
Planning & Development Committee Meeting
Minutes of October 27, 2014
Page 2 of 2
Ald. Grover moved to recommend introduction of Ordinance 130-O-14,
seconded by Ald. Tendam.
Beth Wela, business owner, said she has resolved the concerns of Zoning staff by
acquiring parking for her employees and deliveries will not be made early in the
morning.
The Committee voted unanimously 6-0 to introduce Ordinance 130-O-14.
(P3) Ordinance 131-O-14, Granting a Special Use for a Restaurant-Type 2,
Patisserie Coralie, at 600 Davis Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 131-
O-14 granting a special use permit for a Type 2 Restaurant, Patisserie Coralie, in the
D2 Downtown Retail Core District. The applicant has complied with all zoning
requirements, and meets all of the standards for a special use for this district.
Suspension of the Rules is requested for Introduction and Action by City Council on
October 27, 2014.
For Introduction and Action
Ald. Grover moved to recommend introduction and action of Ordinance 131-O-
14, seconded by Ald. Holmes.
The Committee voted unanimously 6-0 for introduction and action of
Ordinance 131-O-14.
IV. ITEMS FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
The meeting was adjourned at 7:37 p.m.
Respectfully submitted,
Bobbie Newman
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For City Council meeting of November 24, 2014 Item P1
Ordinance 145-O-14: Special Use for a Single Family Detached Dwelling in the B1 District
at 1513 Greenleaf Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Community Development Intern
Subject: Ordinance 145-O-14, Granting a Special Use for a Single Family
Detached Dwelling at 1513 Greenleaf Street
Date: November 13, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 145-
O-14 granting a special use permit for a single family detached dwelling in the B1
Business District at 1513 Greenleaf Street. The requested special use permit will allow
for the rehabilitation of a blighted property in an existing neighborhood business district.
The applicant has complied with all zoning requirements, and meets all of the standards
for a special use in the B1 Business District.
Summary
1513 Greenleaf Street is located on the north side of Greenleaf Street, between
Florence and Ashland Avenues in the B1 Business District. The surrounding area
features some commercial businesses, but the immediately adjacent properties are
single-family residences. The applicant proposes to convert this vacant commercial
space to a single family detached dwelling. The building on this property has been
vacant for years and has fallen into a state of disrepair.
The applicant proposes to keep the underlying B1 zoning intact, but convert the
commercial space into a single family detached dwelling. The exterior of the building will
retain most of the initial commercial design but will integrate residential elements that
improve the street-facing façade. The existing three-bay front façade will be renovated
with decorative metal screening at each bay that leads to a private, unroofed courtyard
within the original building footprint. The applicant also proposes to add a 2-car
detached garage and driveway off of the rear alley, and a rear deck. The interior of the
Memorandum
218 of 357
existing building will be completely renovated and turned into a modern loft-style
residence, where the applicant intends to live on-site with his family.
Small business districts such as this one typically feature commercial uses that are
needed and convenient for the surrounding residential neighborhood. However, this
property has sat vacant for many years, is in severe need of repair, and has not proved
marketable as a commercial space. A special use permit for a residence will allow for
an adaptive reuse of a property, while keeping the underlying commercial zoning so that
a commercial use could one day occupy the building again.
Neighborhood Benefit
This use should not cause a negative cumulative effect on the surrounding
neighborhood. The neighborhood will benefit from having a distinctive, single family
dwelling that will enhance the neighborhood and utilize a vacant, blighted property.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the redevelopment and
adaptive reuse of vacant buildings. The Comprehensive General Plan specifically
includes:
Objective: Maintain the appealing character of Evanston’s neighborhoods
while guiding their change.
Objective: Recognize the effect of housing on the quality of neighborhoods.
Objective: Recognize the benefits of mixing residential, commercial,
and institutional uses in neighborhoods.
A single family detached dwelling will utilize a vacant storefront and positively impact
the surrounding neighborhood with the redevelopment of a blighted property that is in
severe disrepair.
Legislative History
November 4, 2014: The ZBA recommended unanimous approval of the special use
permit with the following conditions:
1. Parkway must be returned to grass.
2. Engineering must review stormwater management/drainage plans during
the permit review process.
3. The project must be in substantial compliance of the documents and
testimony on record.
Attachments
Proposed Ordinance 145-O-14
November 4, 2014 ZBA Meeting Minutes
ZBA Findings
Letter of Opposition
November 4, 2014 ZBA Packet
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11/11/2014
145-O-14
AN ORDINANCE
Granting a Special Use Permit for a Single Family Detached Dwelling
at 1513 Greenleaf Street in the B1 Business District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 4,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0136, an application filed
by Larry Rosenbaum, contract purchaser of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1513
Greenleaf Street (the “Subject Property”) and located in the B1 Business District, for a
Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Single Family Detached Dwelling
on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Single Family Detached Dwelling met the standards for Special Uses in Section 6-3-5 of
the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of November 24, 2014, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0136; and
WHEREAS, at its meetings of November 24, 2014 and December 8,
2014, the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
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145-O-14
~2~
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Single Family Detached Dwelling on the Subject Property as applied for in case
no. 14ZMJV-0136.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Parkway: The Applicant agrees to remove the concrete in the parkway located
between the Subject Property and the curb adjacent to Greenleaf Street, and
subsequently return said area to grass.
C. On-Site Stormwater Management: The Applicant agrees to obtain approval
from the City Engineer with any and all on-site stormwater management.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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145-O-14
~3~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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145-O-14
~4~
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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145-O-14
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOT 4 IN BLOCK 4 IN PITNER’S ADDITION TO EVANSTON IN THE NORTHEAST ¼ OF SECTION 24,
TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN AND THE
NORTHWEST ¼ OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS.
PINs: 10-24-211-021-0000
COMMONLY KNOWN AS: 1513 Greenleaf Street, Evanston, Illinois.
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Page 1 of 6
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, November 4, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Andrew Gallimore
Members Absent: Beth McLennan, Scott Gingold, Myrna Arevalo
Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:02pm.
Approval of Minutes
The minutes from the October 21, 2014 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Ms. Berns. The motion was
approved 3-0, 1 member abstained.
New Business
1513 Greenleaf Street ZBA 14ZMJV-0136
Larry Rosenbaum, contract purchaser, applies for a special use permit for a Single Family
Detached Dwelling at 1513 Greenleaf Street. 1513 Greenleaf Street is located in the B1
Business District, which requires a special use permit for a Single Family Detached Dwelling
(Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
.
Ms. Klotz read the case into the record. She went on to clarify that they chose to pursue a
special use permit as opposed to the option of rezoning for this case.
Bernard Citron, attorney, Larry Rosenbaum, applicant, and Vladimir Rudutny, architect
explained the proposal:
• Prefer to pursue special use instead of rezoning to keep the underlying B1 Business
District intact and avoid spot zoning
• Owner needs a 1-story residence for medical reasons
• Building hasn’t held a business in over 5 years
• Many 1 & 2-Family residences are on this block within the B1 Business District
• Building footprint will be maintained, while 2-car detached garage, driveway, and deck
will be added
• New, interior courtyard will be located at front of building to increase light and air to the
residence while maintaining the zero front setback
• Front façade will maintain the 3 bays, but with metal screens
• Exact screening hasn’t been chosen, but it will be re-reviewed by SPAARC in building
permit process.
Ms. Berns asked if a large storage area will be located in the garage, which Mr. Citron
confirmed and explained that the residence does not feature much storage space and does not
have a basement. The garage will not have plumbing or heating that could be used as a
residence or anything other than storage.
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Zoning Board of Appeals
Chair Rodgers asked how drainage will be addressed. Mr. Citron responded that the shed is
being decreased to a size of 300 ft2, but they are adding 300 ft2 of deck and 450 ft2 for the
garage.
Ms. Berns asked if there were any requirement for building lot coverage or impervious surface
coverage. Ms. Klotz answered that B1 Business District does not have a building lot coverage
or impervious surface coverage, but on-site storm water detention has been done. This project
does not utilize the maximum 1.0 FAR allowed.
Ms. Klotz went on to say that staff prefers to maintain the underlying zoning to keep the
business district intact so as to retain the possibility of reversion to business use in the future.
The ZBA entered into deliberations.
Ms. Berns stated that she would prefer if setbacks of things, like decks, were treated as if they
were residential. Overall, she thinks this is a great project. She did note concerns about the
front screening appearing jail-like.
Chair Rodgers stated that he liked the proposal to remove concrete at the front of the building.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Berns motioned to recommend approval of the proposal with the following conditions:
• Parkway must be returned to grass.
• Engineering is to approve drainage.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Cullen and approved 4-0.
156 Asbury Avenue ZBA 14ZMJV-0137
Ranee Viravakin, co-property owner, appeals the Zoning Administrator’s decision to deny
zoning relief (case number 14ZMNV-0114) from Section 6-4-6-7-F-3 of the Zoning Ordinance
that states the maximum fence height in a required front yard and street side yard is 4’. The
applicant applied for zoning relief to construct a 6’ solid wood fence in the required front yard
and street side yard. The applicant was granted relief from Section 6-4-6-7-F-2-a-1 to permit a
fence in the front yard (Asbury Avenue) and Section 6-4-6-7-F-2-b-1 to permit a fence in a street
side yard (Brummel Street). The applicant was denied relief from Section 6-4-6-7-F-2-a-2 to
permit a fence exceeding 70% opacity in the front yard, Section 6-4-6-7-F-2-b-2 to permit a
fence exceeding 70% opacity in the street side yard, and Section 6-4-6-7-F-3 to permit a fence
height exceeding 4’ in the front or street side yard. The fence variance was partially granted to
allow a 4’ metal fence in the front and street side yard not exceeding 70% opacity. The
applicant now requests a 6’ metal wrought-iron style fence not exceeding 70% opacity in the
front and street side yard. The Zoning Board of Appeals is the determining body for this case.
Ms. Klotz read the case into the record.
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Zoning Board of Appeals
Ranee Viravakin, co- property owner, and Dan Sullivan, co-property owner, explained the
proposal:
• Wanted 6’ metal fence to catch flying garbage from Evanston and Chicago
• Has previously been cited by the City for garbage in the yard
• Garbage clean-up needs to occur 2-3 times per week
Ms. Klotz clarified that the only appeal request is the height of the fence.
Chair Rodgers asked if any of the businesses nearby were being held to the Litter Collection
Plan, to which Ms. Klotz said she was not aware of any.
Chair Rodgers stated that garbage will still have to be picked up along the fence. At any fence
height, garbage will still blow over it.
The ZBA entered into deliberations.
Chair Rodgers stated that he would prefer a 4’ fence with fewer gaps to promote more opacity.
Ms. Berns said that a 6’ height is a detriment. She would prefer the fence to be a foot off the
property line, so that it is not at the sidewalk, to which Ms. Cullen agreed.
Chair Rodgers noted that the proposed fence is at 70% opacity. Ms. Berns stated that 50% is a
better opacity to collect garbage.
Chair Rodgers stated that there seemed to be a general consensus for a 4’ fence with 50%
opacity.
The Standards were addressed for a 4’ wrought iron fence with 50% opacity:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gallimore motioned to recommend approval of the proposal with the following conditions:
• Fence is 4’h of wrought-iron style with 50% opacity.
The motion was seconded by Ms. Berns and approved 4-0.
604 Davis Street ZBA 14ZMJV-0138
Andrew J. Spatz, property owner, applies for a special use permit for a Commercial Indoor
Recreation facility, The Barre Code, at 604 Davis Street. 604 Davis Street is located in the D2
Downtown Retail Core District, which requires a special use permit for a Commercial Indoor
Recreation facility to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Andrew J. Spatz, property owner, explained the proposal:
• Front 31% of space designated for retail
• Back 69% of space designated for dancing
• 14 person, dance-exercise studio
• As property owner, very concerned about noise traveling to neighboring spaces
• Did extensive sound testing, and plan to add a sound insulated room within the space
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Zoning Board of Appeals
• No food or beverages sold on site
• No operable windows. Door is weather stripped
• Intend to use best acoustic material possible
• Hours of operation: Monday-Saturday 6 a.m.- 6 p.m., and closed on Sundays
• 2 employees, 3-4 classes per day
• 2 parking spaces dedicated to this use on site (7 spaces total)
Chair Rodgers acknowledged the letter submitted regarding dumpster location, but noted it is
not pertinent to the special use.
The ZBA entered into deliberations.
Ms. Berns stated that she was nervous about loud uses, but is fine with the architectural plans
and soundproofing.
Chair Rodgers noted that proactive measures have been taken to lessen noise and not create a
nuisance for neighbors.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Hours of operation between 6 a.m. and 10 p.m.
• Employees cannot park on the street.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore and approved 4-0.
911 Foster Street ZBA 14ZMJV-0139
Marr Chicago Pizza Inc., lessee, applies for a special use permit for a Type 2 Restaurant,
Domino’s Pizza, at 911 Foster Street. 911 Foster Street is located in the B1 Business District,
which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-
9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record.
Matthew Zia and Ray Sariajay, Domino’s representatives, explained the proposal:
• Propose to open a Domino’s Pizza
• Hood vent will be installed through the roof
• Predominantly carryout service, but will provide some indoor seating with new concept of
“Pizza Theater”, where you can watch pizza being made
• Approximately 20 seats or less
• Hours of Operation: Sunday-Thursday 10 a.m. to 1 a.m., and Friday-Saturday
10 a.m. to 2 a.m.
• Understand that the City prefers that they close at midnight Sunday-Thursday, and at 1
a.m. Friday-Saturday
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Zoning Board of Appeals
• Deliveries to occur by bicycle as well
Ms. Berns inquired why they would not locate in a downtown area if they wanted to stay open
later, to which Mr. Zia responded that they wanted to serve customers within a neighborhood
area and they need parking for delivery drivers. He went on to say that 3-5 employees will be
working per shift and 3 parking spaces will be dedicated to Domino’s.
Ms. Berns asked if a good neighbor plan was in place for those that share the alleyway, which
Mr. Zia confirmed and explained that drivers have had extensive training and adhere to safety
practices. He went on to say that deliveries will occur twice a week and take approximately 15-
20 minutes. Deliveries will probably occur somewhere between 2 a.m. and 6 a.m. via semi
truck. The truck will not be able to turn into the alley or clear the CTA. They don’t want
deliveries to disturb neighbors on the alley overnight, so they would prefer for deliveries to occur
on Foster Street.
Ms. Berns asked when the nearby daycare opens, to which Ms. Cullen answered, 7 a.m. along
with the dance studio. Mr. Zia explained that pizza deliveries will be slow until about 4 p.m. due
to the university being a large source of business. Otherwise, they anticipate 1 delivery out
every ten minutes or so.
Ms. Berns asked if delivery drivers could use the parking lot across the street, to which Mr. Zia
said yes, especially during the rush. He went on to say that he would also comply with the Litter
Collection Plan.
Chair Rodgers clarified that there would be no alcohol service at this establishment.
Mr. Zia noted that windows will not be blacked out.
Bob Tootelian, 2001 Maple Avenue, stated that he would like to see more business on Foster
Street, but is concerned about noise from overnight deliveries. He also felt that parking right in
front of the business location should not be allowed for delivery drivers to run in. He is not
objecting to or supporting this case.
Alderman Holmes stated that people are concerned about parking. If deliveries park in front of
the business, they will get tickets. She supports overnight deliveries, but is also concerned
about noise in the area in general.
Mr. Zia stated that the revitalization of this area is one of his aims and asked that deliveries
could possibly be made up to 2 a.m.
Ms. Berns clarified that she meant delivery drivers in the lot across from the street, not in the
street.
Mr. Zia noted that the delivery time could be adjusted and they could turn off the truck
compressor during deliveries.
The ZBA entered into deliberations.
Chair Rodgers stated that the bike delivery is great and this area is in need of revitalization.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
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Zoning Board of Appeals
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Litter Collection and Garbage Plan
• Hours of Operation between 10 a.m. and midnight, Sunday-Thursday and 10 a.m. to 1
a.m., Friday-Saturday. Deliveries can occur up to 2 a.m. Friday-Saturday.
• Commissary deliveries occur from 4 a.m. to 6 a.m. on Foster Street and compressor and
engine must be turned off.
• Employees may not park on the street.
• Applicant coordinates with Northwestern University to use parking lot across the street
after 4 p.m. if possible.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Cullen and approved 4-0.
Ms. Klotz passed out a draft of ZBA rules consisting mostly of grammatical changes, but some
policy changes as well. These will be discussed at the next meeting.
The meeting adjourned at 9:35 p.m.
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on November 4, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-9-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
Case Number: 14ZMJV-0136
Address or
Location:
1513 Greenleaf Street
Applicant: Larry Rosenbaum
Proposed
Special Use:
Single Family Detached Dwelling, in B1 District
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Parkway must be returned to grass.
2. Engineering is to approve drainage.
3. The project must be in substantial compliance of the documents and testimony
on record.
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
_______ Myrna Arevalo _____ ____
_______ Scott Gingold _____ ____
_______ Beth McLennan _____ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of November 24, 2014 Item P2
Ordinance 146-O-14: Special Use for Commercial Indoor Recreation Facility, Barre Code,
at 604 Davis Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Community Development Intern
Subject: Ordinance 146-O-14, Granting a Special Use for Commercial Indoor
Recreation, Barre Code, at 604 Davis Street
Date: November 13, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 146-
O-14 granting a special use permit for Commercial Indoor Recreation, Barre Code, at
604 Davis Street. The requested special use permit will allow a new business within the
City that will utilize a currently vacant space in an existing downtown retail district. The
applicant has complied with all zoning requirements, and meets all of the standards for
a special use in the D2 Downtown Retail Core District.
Summary
604 Davis Street is located on the south side of Davis Street, just west of Chicago
Avenue in the D2 Downtown Retail Core District. The surrounding area features similar
commercial uses in all directions. The building is in good condition, and features a
ground floor commercial space with a second story above.
Barre Code will operate women’s fitness classes with amplified “motivational” dance
music in a 1,500 square foot space from 6 a.m. to 6 p.m. Three to four classes of
approximately 14 people will occur Monday through Saturday. The front 30% of the
space will feature retail merchandise associated with the fitness center.
Four on-site parking spaces are available at the rear of the property via the alley,
dedicated for employees of Barre Code. The applicant is also the property owner, and
plans to extensively sound proof the space to ensure the residential units above and
neighboring commercial spaces are not disrupted by noise. Sound proofing will be
Memorandum
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done by creating a shell within the space that is offset from the structural walls and
ceiling. Damping compound will then be inserted between the structural walls/ceiling
and the shell. The expected cost of the sound proofing totals $25,000. There are no
operable windows in the space, so noise should not travel outside of the building.
No exterior changes to the building are proposed other than signage. City staff has
received one letter of concern from a neighboring property owner, though the reason for
the letter is due to the location the waste management company places the dumpster in
the alley following garbage pickup.
Neighborhood Benefit
This use should not cause a negative cumulative effect on the surrounding
neighborhood. The neighborhood will benefit from having a small business that will
utilize a vacant storefront and promote pedestrian activity in the downtown. The special
use would also allow a new business to provide fitness and training classes, bettering
the quality of life for patrons of the establishment.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the redevelopment and
adaptive reuse of vacant buildings that can add sales tax revenue for the City and
services for neighboring residents. The Comprehensive General Plan specifically
includes:
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Recognize the benefits of mixing residential, commercial,
and institutional uses in neighborhoods.
Barre Code will utilize a vacant storefront and will diversify the services and
opportunities offered in Evanston while enhancing the surrounding neighborhood.
Legislative History
November 4, 2014: The ZBA recommended unanimous approval of the special use
permit with the following conditions:
1. Hours of operation between 6 a.m. and 10 p.m.
2. Employees cannot park on the street.
3. The project must be in substantial compliance of the documents and
testimony on record.
Attachments
Proposed Ordinance 146-O-14
November 4, 2014 ZBA Draft Meeting Minutes
ZBA Findings
Letter of Concern
ZBA Packet – November 4, 2014
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11/7/2014
146-O-14
AN ORDINANCE
Granting a Special Use Permit for a Commercial Indoor Recreational
Facility Located at 604 Davis Street in the D2 Downtown Retail Core
District (“The Barre Code”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 4,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0138, an application filed
by Andrew J. Spatz, owner of the property legally described in Exhibit A, attached
hereto and incorporated herein by reference, commonly known as 604 Davis Street (the
“Subject Property”) and located in the D2 Downtown Retail Core District, for a Special
Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code,
2012, as amended (“the Zoning Ordinance”), a Commercial Indoor Recreational Facility,
“The Barre Code,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Commercial Indoor Recreational Facility met the standards for Special Uses in Section
6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of November 24, 2014, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0138; and
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146-O-14
~2~
WHEREAS, at its meetings of November 24, 2014 and December 8,
2014, the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Commercial Indoor Recreational Facility on the Subject Property as applied for in
case no. 14ZMJV-0138.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant shall operate the Commercial Indoor
Recreational Facility authorized by this ordinance only between the hours of 6:00
a.m. and 10:00 p.m. on any given day.
C. Employee Parking: Employees shall not park on the street during hours of
operation.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
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146-O-14
~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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146-O-14
~4~
EXHIBIT A
LEGAL DESCRIPTION
LOTS 3 AND 4 IN COSGROVE’S SUBDIVISION OF LOTS 1 AND 2 IN BLOCK 27 IN THE VILLAGE
(NOW CITY) OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PINs: 11-18-312-008-0000
COMMONLY KNOWN AS: 604 Davis Street, Evanston, Illinois.
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Page 1 of 6
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, November 4, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Andrew Gallimore
Members Absent: Beth McLennan, Scott Gingold, Myrna Arevalo
Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:02pm.
Approval of Minutes
The minutes from the October 21, 2014 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Ms. Berns. The motion was
approved 3-0, 1 member abstained.
New Business
1513 Greenleaf Street ZBA 14ZMJV-0136
Larry Rosenbaum, contract purchaser, applies for a special use permit for a Single Family
Detached Dwelling at 1513 Greenleaf Street. 1513 Greenleaf Street is located in the B1
Business District, which requires a special use permit for a Single Family Detached Dwelling
(Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
.
Ms. Klotz read the case into the record. She went on to clarify that they chose to pursue a
special use permit as opposed to the option of rezoning for this case.
Bernard Citron, attorney, Larry Rosenbaum, applicant, and Vladimir Rudutny, architect
explained the proposal:
• Prefer to pursue special use instead of rezoning to keep the underlying B1 Business
District intact and avoid spot zoning
• Owner needs a 1-story residence for medical reasons
• Building hasn’t held a business in over 5 years
• Many 1 & 2-Family residences are on this block within the B1 Business District
• Building footprint will be maintained, while 2-car detached garage, driveway, and deck
will be added
• New, interior courtyard will be located at front of building to increase light and air to the
residence while maintaining the zero front setback
• Front façade will maintain the 3 bays, but with metal screens
• Exact screening hasn’t been chosen, but it will be re-reviewed by SPAARC in building
permit process.
Ms. Berns asked if a large storage area will be located in the garage, which Mr. Citron
confirmed and explained that the residence does not feature much storage space and does not
have a basement. The garage will not have plumbing or heating that could be used as a
residence or anything other than storage.
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Zoning Board of Appeals
Chair Rodgers asked how drainage will be addressed. Mr. Citron responded that the shed is
being decreased to a size of 300 ft2, but they are adding 300 ft2 of deck and 450 ft2 for the
garage.
Ms. Berns asked if there were any requirement for building lot coverage or impervious surface
coverage. Ms. Klotz answered that B1 Business District does not have a building lot coverage
or impervious surface coverage, but on-site storm water detention has been done. This project
does not utilize the maximum 1.0 FAR allowed.
Ms. Klotz went on to say that staff prefers to maintain the underlying zoning to keep the
business district intact so as to retain the possibility of reversion to business use in the future.
The ZBA entered into deliberations.
Ms. Berns stated that she would prefer if setbacks of things, like decks, were treated as if they
were residential. Overall, she thinks this is a great project. She did note concerns about the
front screening appearing jail-like.
Chair Rodgers stated that he liked the proposal to remove concrete at the front of the building.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Berns motioned to recommend approval of the proposal with the following conditions:
• Parkway must be returned to grass.
• Engineering is to approve drainage.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Cullen and approved 4-0.
156 Asbury Avenue ZBA 14ZMJV-0137
Ranee Viravakin, co-property owner, appeals the Zoning Administrator’s decision to deny
zoning relief (case number 14ZMNV-0114) from Section 6-4-6-7-F-3 of the Zoning Ordinance
that states the maximum fence height in a required front yard and street side yard is 4’. The
applicant applied for zoning relief to construct a 6’ solid wood fence in the required front yard
and street side yard. The applicant was granted relief from Section 6-4-6-7-F-2-a-1 to permit a
fence in the front yard (Asbury Avenue) and Section 6-4-6-7-F-2-b-1 to permit a fence in a street
side yard (Brummel Street). The applicant was denied relief from Section 6-4-6-7-F-2-a-2 to
permit a fence exceeding 70% opacity in the front yard, Section 6-4-6-7-F-2-b-2 to permit a
fence exceeding 70% opacity in the street side yard, and Section 6-4-6-7-F-3 to permit a fence
height exceeding 4’ in the front or street side yard. The fence variance was partially granted to
allow a 4’ metal fence in the front and street side yard not exceeding 70% opacity. The
applicant now requests a 6’ metal wrought-iron style fence not exceeding 70% opacity in the
front and street side yard. The Zoning Board of Appeals is the determining body for this case.
Ms. Klotz read the case into the record.
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Zoning Board of Appeals
Ranee Viravakin, co- property owner, and Dan Sullivan, co-property owner, explained the
proposal:
• Wanted 6’ metal fence to catch flying garbage from Evanston and Chicago
• Has previously been cited by the City for garbage in the yard
• Garbage clean-up needs to occur 2-3 times per week
Ms. Klotz clarified that the only appeal request is the height of the fence.
Chair Rodgers asked if any of the businesses nearby were being held to the Litter Collection
Plan, to which Ms. Klotz said she was not aware of any.
Chair Rodgers stated that garbage will still have to be picked up along the fence. At any fence
height, garbage will still blow over it.
The ZBA entered into deliberations.
Chair Rodgers stated that he would prefer a 4’ fence with fewer gaps to promote more opacity.
Ms. Berns said that a 6’ height is a detriment. She would prefer the fence to be a foot off the
property line, so that it is not at the sidewalk, to which Ms. Cullen agreed.
Chair Rodgers noted that the proposed fence is at 70% opacity. Ms. Berns stated that 50% is a
better opacity to collect garbage.
Chair Rodgers stated that there seemed to be a general consensus for a 4’ fence with 50%
opacity.
The Standards were addressed for a 4’ wrought iron fence with 50% opacity:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gallimore motioned to recommend approval of the proposal with the following conditions:
• Fence is 4’h of wrought-iron style with 50% opacity.
The motion was seconded by Ms. Berns and approved 4-0.
604 Davis Street ZBA 14ZMJV-0138
Andrew J. Spatz, property owner, applies for a special use permit for a Commercial Indoor
Recreation facility, The Barre Code, at 604 Davis Street. 604 Davis Street is located in the D2
Downtown Retail Core District, which requires a special use permit for a Commercial Indoor
Recreation facility to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Andrew J. Spatz, property owner, explained the proposal:
• Front 31% of space designated for retail
• Back 69% of space designated for dancing
• 14 person, dance-exercise studio
• As property owner, very concerned about noise traveling to neighboring spaces
• Did extensive sound testing, and plan to add a sound insulated room within the space
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Zoning Board of Appeals
• No food or beverages sold on site
• No operable windows. Door is weather stripped
• Intend to use best acoustic material possible
• Hours of operation: Monday-Saturday 6 a.m.- 6 p.m., and closed on Sundays
• 2 employees, 3-4 classes per day
• 2 parking spaces dedicated to this use on site (7 spaces total)
Chair Rodgers acknowledged the letter submitted regarding dumpster location, but noted it is
not pertinent to the special use.
The ZBA entered into deliberations.
Ms. Berns stated that she was nervous about loud uses, but is fine with the architectural plans
and soundproofing.
Chair Rodgers noted that proactive measures have been taken to lessen noise and not create a
nuisance for neighbors.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Hours of operation between 6 a.m. and 10 p.m.
• Employees cannot park on the street.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore and approved 4-0.
911 Foster Street ZBA 14ZMJV-0139
Marr Chicago Pizza Inc., lessee, applies for a special use permit for a Type 2 Restaurant,
Domino’s Pizza, at 911 Foster Street. 911 Foster Street is located in the B1 Business District,
which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-
9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record.
Matthew Zia and Ray Sariajay, Domino’s representatives, explained the proposal:
• Propose to open a Domino’s Pizza
• Hood vent will be installed through the roof
• Predominantly carryout service, but will provide some indoor seating with new concept of
“Pizza Theater”, where you can watch pizza being made
• Approximately 20 seats or less
• Hours of Operation: Sunday-Thursday 10 a.m. to 1 a.m., and Friday-Saturday
10 a.m. to 2 a.m.
• Understand that the City prefers that they close at midnight Sunday-Thursday, and at 1
a.m. Friday-Saturday
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Zoning Board of Appeals
• Deliveries to occur by bicycle as well
Ms. Berns inquired why they would not locate in a downtown area if they wanted to stay open
later, to which Mr. Zia responded that they wanted to serve customers within a neighborhood
area and they need parking for delivery drivers. He went on to say that 3-5 employees will be
working per shift and 3 parking spaces will be dedicated to Domino’s.
Ms. Berns asked if a good neighbor plan was in place for those that share the alleyway, which
Mr. Zia confirmed and explained that drivers have had extensive training and adhere to safety
practices. He went on to say that deliveries will occur twice a week and take approximately 15-
20 minutes. Deliveries will probably occur somewhere between 2 a.m. and 6 a.m. via semi
truck. The truck will not be able to turn into the alley or clear the CTA. They don’t want
deliveries to disturb neighbors on the alley overnight, so they would prefer for deliveries to occur
on Foster Street.
Ms. Berns asked when the nearby daycare opens, to which Ms. Cullen answered, 7 a.m. along
with the dance studio. Mr. Zia explained that pizza deliveries will be slow until about 4 p.m. due
to the university being a large source of business. Otherwise, they anticipate 1 delivery out
every ten minutes or so.
Ms. Berns asked if delivery drivers could use the parking lot across the street, to which Mr. Zia
said yes, especially during the rush. He went on to say that he would also comply with the Litter
Collection Plan.
Chair Rodgers clarified that there would be no alcohol service at this establishment.
Mr. Zia noted that windows will not be blacked out.
Bob Tootelian, 2001 Maple Avenue, stated that he would like to see more business on Foster
Street, but is concerned about noise from overnight deliveries. He also felt that parking right in
front of the business location should not be allowed for delivery drivers to run in. He is not
objecting to or supporting this case.
Alderman Holmes stated that people are concerned about parking. If deliveries park in front of
the business, they will get tickets. She supports overnight deliveries, but is also concerned
about noise in the area in general.
Mr. Zia stated that the revitalization of this area is one of his aims and asked that deliveries
could possibly be made up to 2 a.m.
Ms. Berns clarified that she meant delivery drivers in the lot across from the street, not in the
street.
Mr. Zia noted that the delivery time could be adjusted and they could turn off the truck
compressor during deliveries.
The ZBA entered into deliberations.
Chair Rodgers stated that the bike delivery is great and this area is in need of revitalization.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
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Zoning Board of Appeals
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Litter Collection and Garbage Plan
• Hours of Operation between 10 a.m. and midnight, Sunday-Thursday and 10 a.m. to 1
a.m., Friday-Saturday. Deliveries can occur up to 2 a.m. Friday-Saturday.
• Commissary deliveries occur from 4 a.m. to 6 a.m. on Foster Street and compressor and
engine must be turned off.
• Employees may not park on the street.
• Applicant coordinates with Northwestern University to use parking lot across the street
after 4 p.m. if possible.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Cullen and approved 4-0.
Ms. Klotz passed out a draft of ZBA rules consisting mostly of grammatical changes, but some
policy changes as well. These will be discussed at the next meeting.
The meeting adjourned at 9:35 p.m.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on November 4, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-11-3-4 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
Case Number: 14ZMJV-0138
Address or
Location:
604 Davis Street
Applicant: Andrew Spatz
Proposed
Special Use:
Commercial Indoor Recreation Facility, The Barre Code
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(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Hours of operation between 6 a.m. and 10 p.m.
2. Employees cannot park on the street.
3. The project must be in substantial compliance of the documents and testimony
on record.
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X___ Mary Beth Berns __X__ ____
_______ Clara Wineberg _ __ ____
_______ Scott Gingold _____ ____
_______ Beth McLennan _____ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of November 24, 2014 Item P3
Ordinance 147-O-14: Special Use for a Type 2 Restaurant, Domino’s Pizza, at 911 Foster
Street
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Community Development Intern
Subject: Ordinance 147-O-14, Granting a Special Use for a Type 2 Restaurant,
Domino’s Pizza, at 911 Foster Street
Date: November 13, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 147-O-
14 granting a special use permit for a Type 2 Restaurant, Domino’s Pizza, in the B1
Business District. The applicant has complied with all zoning requirements, and meets
all of the standards for a special use for this district. Suspension of the Rules is
requested to permit introduction and action by City Council on November 24, 2014
Summary
911 Foster Street is located on the north side of Foster Street, between Maple and
Sherman Avenues in a B1 Business District, and is surrounded by similar commercial
uses as well as a myriad of residential and university uses. The applicant proposes to
operate Domino’s Pizza, a Type 2 Restaurant, featuring a new restaurant model known
as a “pizza theater” that displays all food prep so that customers are able to watch their
order as it is created. The restaurant will feature seating for 17 patrons and a party room
for occasional use, but anticipates the majority of orders will be carry-out or delivery.
Domino’s Pizza intends to use bicycles as one way of delivering pizzas to lessen the
impact on the neighboring residential area and promote sustainable green practices.
The rear parking lot, which is accessible via the alley, has four parking spaces
dedicated for Domino’s use. The applicant anticipates utilizing a maximum of four
delivery vehicles and three bicycles during peak hours. The applicant is working with
Northwestern University to use the university parking lot on the south side of Foster
Street for delivery drivers after 4 p.m. when the lot is otherwise underutilized. Pizza
Memorandum
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delivery vehicles and employee vehicles will not park on Foster Street. Commissary
deliveries to the restaurant will only occur between 4am – 6am, and will occur via Foster
Street rather than the alley to lessen any impact on the adjacent residential area.
Commissary deliveries will turn off truck engines and compressor units to further lessen
any impact due to noise during deliveries.
Domino’s Pizza intends to operate from 10 a.m. to 12 a.m., Sunday-Thursday, and 10
a.m. to 1 a.m., Friday-Saturday with deliveries allowed until 2 a.m. on Fridays and
Saturdays. Alcohol will not be served on the premises. Minor façade improvements are
proposed, including window trim and signage. The applicant has agreed to follow the
Litter Collection and Garbage Pickup Plans.
Neighborhood Benefit
The neighborhood will benefit from having a well -established, global business that will
enhance the business district by occupying a currently underutilized commercial space,
and help revitalize an area in need of development.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the use of existing spaces
along existing commercial corridors that can add sales tax revenue and encourage
vibrant business districts. The Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Domino’s Pizza will further revitalize this area by bringing foot traffic to the area, which
will in turn encourage more businesses to move to this area.
Legislative History
November 4, 2014: The ZBA recommended unanimous approval of the special use
permit for a Type 2 Restaurant with the following conditions:
1. Must comply with Litter Collection and Garbage Pick-Up Plans
2. Hours of Operation between 10 a.m. and midnight, Sunday-Thursday and
10 a.m. to 1 a.m., Friday-Saturday. Deliveries can occur up to 2 a.m.
Friday-Saturday.
3. Commissary deliveries to the restaurant shall occur from 4 a.m. to 6 a.m.
on Foster Street and compressor and engine must be turned off.
4. Employees may not park on the street.
5. Applicant should coordinate with Northwestern University to use parking
lot across the street after 4 p.m. if possible.
6. The project must be in substantial compliance of the documents and
testimony on record.
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Attachments
Proposed Ordinance 147-O-14
November 4, 2014 ZBA Draft Meeting Minutes
ZBA Findings
Updated Application
Letter of Opposition
November 4, 2014 ZBA Packet -
http://www.cityofevanston.org/assets/ZBA%20Packet%2011.04.14.pdf
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11/7/2014
147-O-14
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at 911
Foster Street in the B1 Business District (“Domino’s Pizza”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 4,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0139, an application filed
by Marr Chicago Pizza, Inc., lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 911 Foster
Street (the “Subject Property”) and located in the B1 Business District, for a Special Use
Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City Code, 2012, as
amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Domino’s Pizza,” on the
Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of November 24, 2014, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 14ZMJV-0139; and
WHEREAS, at its meeting of November 24, 2014, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
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147-O-14
~2~
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV-
0139.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter
Collection Plan that requires the policing of an area located within a radius of two
hundred fifty feet (250’) of the Subject Property. The Applicant shall police this
area at least once every three (3) hours during the hours the Special Use is in
operation and shall keep it free of all litter, from any source. For the purpose of
this ordinance, “litter” shall include, but is not limited to: food, food waste, and
beverages; solid waste, including paper, wrappings, containers, cardboard,
napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and
similar materials; animal waste and dead animals; yard clippings and leaves; and
all other waste materials which, if thrown or deposited as herein prohibited, may
create a danger to public health, safety, or welfare.
C. Hours of Operation: The Applicant shall operate the Type 2 Restaurant
authorized by this ordinance only between the hours of 10:00 a.m. and 12:00
midnight on Sunday through Thursday, and only between the hours of 10:00 a.m.
and 1:00 a.m. on Friday and Saturday.
D. Deliveries From The Restaurant: Deliveries from the restaurant are allowed to
take place only between the hours of 10:00 a.m. and midnight on Sunday
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147-O-14
~3~
through Thursday, and only between the hours of 10:00 a.m. and 2:00 a.m. on
Friday and Saturday.
E. Deliveries To The Restaurant: Deliveries to the restaurant must only occur via
Foster Street between the hours of 4:00 a.m. and 6:00 a.m. on any given day.
Delivery vehicles must have engine and refrigeration system turned off during the
delivery. Deliveries to the restaurant shall not take place via the alley.
F. Employee Parking: Employees shall not park on the street during hours of
operation.
G. Northwestern University Parking Lot: Applicant agrees to coordinate with
Northwestern University with regards to utilizing the parking lot located at the
intersection of Foster Street and Maple Avenue (“Engelhart Hall Lot”), to be
utilized after 4:00 p.m. for employee parking.
H. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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147-O-14
~4~
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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147-O-14
~5~
Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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147-O-14
~6~
EXHIBIT A
LEGAL DESCRIPTION
LOT 15, THE EAST 12 FEET OF LOT 16, THE W EST 34 FEET OF LOT 16 EXCEPT THE NORTH 36
FEET THEREOF AND THE EAST 6 FEET OF LOT 17 EXCEPT THE NORTH 36 FEET THEREOF, IN
BLOCK 2 IN W HEELER AND OTHERS SUBDIVISION OF THAT PART OF THE NORTH HALF OF THE
NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH,
RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN LYING W EST OF SHERMAN AVENUE, IN
COOK COUNTY, ILLINOIS.
PINs: 11-18-104-016-0000
11-18-104-017-0000
COMMONLY KNOWN AS: 911 Foster Street, Evanston, Illinois.
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Page 1 of 6
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, November 4, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Mary Beth Berns, Andrew Gallimore
Members Absent: Beth McLennan, Scott Gingold, Myrna Arevalo
Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:02pm.
Approval of Minutes
The minutes from the October 21, 2014 Zoning Board of Appeals meeting were motioned for
approval. Ms. Cullen made the motion and it was seconded by Ms. Berns. The motion was
approved 3-0, 1 member abstained.
New Business
1513 Greenleaf Street ZBA 14ZMJV-0136
Larry Rosenbaum, contract purchaser, applies for a special use permit for a Single Family
Detached Dwelling at 1513 Greenleaf Street. 1513 Greenleaf Street is located in the B1
Business District, which requires a special use permit for a Single Family Detached Dwelling
(Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
.
Ms. Klotz read the case into the record. She went on to clarify that they chose to pursue a
special use permit as opposed to the option of rezoning for this case.
Bernard Citron, attorney, Larry Rosenbaum, applicant, and Vladimir Rudutny, architect
explained the proposal:
• Prefer to pursue special use instead of rezoning to keep the underlying B1 Business
District intact and avoid spot zoning
• Owner needs a 1-story residence for medical reasons
• Building hasn’t held a business in over 5 years
• Many 1 & 2-Family residences are on this block within the B1 Business District
• Building footprint will be maintained, while 2-car detached garage, driveway, and deck
will be added
• New, interior courtyard will be located at front of building to increase light and air to the
residence while maintaining the zero front setback
• Front façade will maintain the 3 bays, but with metal screens
• Exact screening hasn’t been chosen, but it will be re-reviewed by SPAARC in building
permit process.
Ms. Berns asked if a large storage area will be located in the garage, which Mr. Citron
confirmed and explained that the residence does not feature much storage space and does not
have a basement. The garage will not have plumbing or heating that could be used as a
residence or anything other than storage.
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Zoning Board of Appeals
Chair Rodgers asked how drainage will be addressed. Mr. Citron responded that the shed is
being decreased to a size of 300 ft2, but they are adding 300 ft2 of deck and 450 ft2 for the
garage.
Ms. Berns asked if there were any requirement for building lot coverage or impervious surface
coverage. Ms. Klotz answered that B1 Business District does not have a building lot coverage
or impervious surface coverage, but on-site storm water detention has been done. This project
does not utilize the maximum 1.0 FAR allowed.
Ms. Klotz went on to say that staff prefers to maintain the underlying zoning to keep the
business district intact so as to retain the possibility of reversion to business use in the future.
The ZBA entered into deliberations.
Ms. Berns stated that she would prefer if setbacks of things, like decks, were treated as if they
were residential. Overall, she thinks this is a great project. She did note concerns about the
front screening appearing jail-like.
Chair Rodgers stated that he liked the proposal to remove concrete at the front of the building.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Berns motioned to recommend approval of the proposal with the following conditions:
• Parkway must be returned to grass.
• Engineering is to approve drainage.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Cullen and approved 4-0.
156 Asbury Avenue ZBA 14ZMJV-0137
Ranee Viravakin, co-property owner, appeals the Zoning Administrator’s decision to deny
zoning relief (case number 14ZMNV-0114) from Section 6-4-6-7-F-3 of the Zoning Ordinance
that states the maximum fence height in a required front yard and street side yard is 4’. The
applicant applied for zoning relief to construct a 6’ solid wood fence in the required front yard
and street side yard. The applicant was granted relief from Section 6-4-6-7-F-2-a-1 to permit a
fence in the front yard (Asbury Avenue) and Section 6-4-6-7-F-2-b-1 to permit a fence in a street
side yard (Brummel Street). The applicant was denied relief from Section 6-4-6-7-F-2-a-2 to
permit a fence exceeding 70% opacity in the front yard, Section 6-4-6-7-F-2-b-2 to permit a
fence exceeding 70% opacity in the street side yard, and Section 6-4-6-7-F-3 to permit a fence
height exceeding 4’ in the front or street side yard. The fence variance was partially granted to
allow a 4’ metal fence in the front and street side yard not exceeding 70% opacity. The
applicant now requests a 6’ metal wrought-iron style fence not exceeding 70% opacity in the
front and street side yard. The Zoning Board of Appeals is the determining body for this case.
Ms. Klotz read the case into the record.
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Zoning Board of Appeals
Ranee Viravakin, co- property owner, and Dan Sullivan, co-property owner, explained the
proposal:
• Wanted 6’ metal fence to catch flying garbage from Evanston and Chicago
• Has previously been cited by the City for garbage in the yard
• Garbage clean-up needs to occur 2-3 times per week
Ms. Klotz clarified that the only appeal request is the height of the fence.
Chair Rodgers asked if any of the businesses nearby were being held to the Litter Collection
Plan, to which Ms. Klotz said she was not aware of any.
Chair Rodgers stated that garbage will still have to be picked up along the fence. At any fence
height, garbage will still blow over it.
The ZBA entered into deliberations.
Chair Rodgers stated that he would prefer a 4’ fence with fewer gaps to promote more opacity.
Ms. Berns said that a 6’ height is a detriment. She would prefer the fence to be a foot off the
property line, so that it is not at the sidewalk, to which Ms. Cullen agreed.
Chair Rodgers noted that the proposed fence is at 70% opacity. Ms. Berns stated that 50% is a
better opacity to collect garbage.
Chair Rodgers stated that there seemed to be a general consensus for a 4’ fence with 50%
opacity.
The Standards were addressed for a 4’ wrought iron fence with 50% opacity:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gallimore motioned to recommend approval of the proposal with the following conditions:
• Fence is 4’h of wrought-iron style with 50% opacity.
The motion was seconded by Ms. Berns and approved 4-0.
604 Davis Street ZBA 14ZMJV-0138
Andrew J. Spatz, property owner, applies for a special use permit for a Commercial Indoor
Recreation facility, The Barre Code, at 604 Davis Street. 604 Davis Street is located in the D2
Downtown Retail Core District, which requires a special use permit for a Commercial Indoor
Recreation facility to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Andrew J. Spatz, property owner, explained the proposal:
• Front 31% of space designated for retail
• Back 69% of space designated for dancing
• 14 person, dance-exercise studio
• As property owner, very concerned about noise traveling to neighboring spaces
• Did extensive sound testing, and plan to add a sound insulated room within the space
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Zoning Board of Appeals
• No food or beverages sold on site
• No operable windows. Door is weather stripped
• Intend to use best acoustic material possible
• Hours of operation: Monday-Saturday 6 a.m.- 6 p.m., and closed on Sundays
• 2 employees, 3-4 classes per day
• 2 parking spaces dedicated to this use on site (7 spaces total)
Chair Rodgers acknowledged the letter submitted regarding dumpster location, but noted it is
not pertinent to the special use.
The ZBA entered into deliberations.
Ms. Berns stated that she was nervous about loud uses, but is fine with the architectural plans
and soundproofing.
Chair Rodgers noted that proactive measures have been taken to lessen noise and not create a
nuisance for neighbors.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Hours of operation between 6 a.m. and 10 p.m.
• Employees cannot park on the street.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Mr. Gallimore and approved 4-0.
911 Foster Street ZBA 14ZMJV-0139
Marr Chicago Pizza Inc., lessee, applies for a special use permit for a Type 2 Restaurant,
Domino’s Pizza, at 911 Foster Street. 911 Foster Street is located in the B1 Business District,
which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-
9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record.
Matthew Zia and Ray Sariajay, Domino’s representatives, explained the proposal:
• Propose to open a Domino’s Pizza
• Hood vent will be installed through the roof
• Predominantly carryout service, but will provide some indoor seating with new concept of
“Pizza Theater”, where you can watch pizza being made
• Approximately 20 seats or less
• Hours of Operation: Sunday-Thursday 10 a.m. to 1 a.m., and Friday-Saturday
10 a.m. to 2 a.m.
• Understand that the City prefers that they close at midnight Sunday-Thursday, and at 1
a.m. Friday-Saturday
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Zoning Board of Appeals
• Deliveries to occur by bicycle as well
Ms. Berns inquired why they would not locate in a downtown area if they wanted to stay open
later, to which Mr. Zia responded that they wanted to serve customers within a neighborhood
area and they need parking for delivery drivers. He went on to say that 3-5 employees will be
working per shift and 3 parking spaces will be dedicated to Domino’s.
Ms. Berns asked if a good neighbor plan was in place for those that share the alleyway, which
Mr. Zia confirmed and explained that drivers have had extensive training and adhere to safety
practices. He went on to say that deliveries will occur twice a week and take approximately 15-
20 minutes. Deliveries will probably occur somewhere between 2 a.m. and 6 a.m. via semi
truck. The truck will not be able to turn into the alley or clear the CTA. They don’t want
deliveries to disturb neighbors on the alley overnight, so they would prefer for deliveries to occur
on Foster Street.
Ms. Berns asked when the nearby daycare opens, to which Ms. Cullen answered, 7 a.m. along
with the dance studio. Mr. Zia explained that pizza deliveries will be slow until about 4 p.m. due
to the university being a large source of business. Otherwise, they anticipate 1 delivery out
every ten minutes or so.
Ms. Berns asked if delivery drivers could use the parking lot across the street, to which Mr. Zia
said yes, especially during the rush. He went on to say that he would also comply with the Litter
Collection Plan.
Chair Rodgers clarified that there would be no alcohol service at this establishment.
Mr. Zia noted that windows will not be blacked out.
Bob Tootelian, 2001 Maple Avenue, stated that he would like to see more business on Foster
Street, but is concerned about noise from overnight deliveries. He also felt that parking right in
front of the business location should not be allowed for delivery drivers to run in. He is not
objecting to or supporting this case.
Alderman Holmes stated that people are concerned about parking. If deliveries park in front of
the business, they will get tickets. She supports overnight deliveries, but is also concerned
about noise in the area in general.
Mr. Zia stated that the revitalization of this area is one of his aims and asked that deliveries
could possibly be made up to 2 a.m.
Ms. Berns clarified that she meant delivery drivers in the lot across from the street, not in the
street.
Mr. Zia noted that the delivery time could be adjusted and they could turn off the truck
compressor during deliveries.
The ZBA entered into deliberations.
Chair Rodgers stated that the bike delivery is great and this area is in need of revitalization.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
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Zoning Board of Appeals
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Litter Collection and Garbage Plan
• Hours of Operation between 10 a.m. and midnight, Sunday-Thursday and 10 a.m. to 1
a.m., Friday-Saturday. Deliveries can occur up to 2 a.m. Friday-Saturday.
• Commissary deliveries occur from 4 a.m. to 6 a.m. on Foster Street and compressor and
engine must be turned off.
• Employees may not park on the street.
• Applicant coordinates with Northwestern University to use parking lot across the street
after 4 p.m. if possible.
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Cullen and approved 4-0.
Ms. Klotz passed out a draft of ZBA rules consisting mostly of grammatical changes, but some
policy changes as well. These will be discussed at the next meeting.
The meeting adjourned at 9:35 p.m.
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on November 4, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-9-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
Case Number: 14ZMJV-0139
Address or
Location:
911 Foster Street
Applicant: Marr Chicago Pizza, Inc.
Proposed
Special Use:
Restaurant-Type 2, Domino’s Pizza, in B1 District
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and, based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Litter Collection and Garbage Plan
2. Hours of Operation between 10 a.m. and midnight, Sunday-Thursday and 10
a.m. to 1 a.m., Friday-Saturday. Deliveries can occur up to 2 a.m. Friday-
Saturday.
3. Commissary deliveries occur from 4 a.m. to 6 a.m. on Foster Street and
compressor and engine must be turned off.
4. Employees may not park on the street.
5. Applicant coordinates with Northwestern University to use parking lot across the
street after 4 p.m. if possible.
6. The project must be in substantial compliance of the documents and testimony
on record.
_____ denial of the proposed special use.
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P LANNING AND Z ONING D IVISION 847‐866‐2930 | zoning@cityofevanston.org
Community Development Department 847‐448‐8126 à www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
_______ Myrna Arevalo _____ ____
_______ Scott Gingold _____ ____
_______ Beth McLennan _____ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Andrew Gallimore __X__ ____
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For City Council meeting of November 24, 2014 Item P4
Ordinance 144-O-14: Central Street Overlay District Zoning Amendment
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development Department
Lorrie Pearson, Planning and Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Subject: Ordinance 144-O-14 Zoning Ordinance Text Amendment
Modifications to Central Street Overlay District (oCSC)
14PLND-0102
Date: November 13, 2014
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 114-O-14 to modify
certain portions of Section 6-15-14 Central Street Overlay District (oCSC).
Summary
Staff proposes modifications to parts of Central Street Overlay District (oCSC) to better
reflect the 2007 Central Street Master Plan. The intent of the oCSC regulations was to
implement the recommendations of the Master Plan which centered on preserving the
character and scale of the Central Street Corridor. While a vast majority of the oCSC
regulations are an excellent tool to attract desirable uses and achieve quality
developments, some portions of the Code are very detailed and do not allow for
adequate diversity of both uses and buildings that made the corridor a successful and
vibrant pedestrian environment that it is today.
Most of the proposed modifications to the Central Street Overlay District regulations are
minor to correct small omissions and clarify the intent of the regulation to avoid
unintended misinterpretation. All proposed changes will make the Central Street
Overlay district regulations more consistent with the goals and objectives identified in
the Central Street Master Plan.
The following are the most significant changes proposed:
• Add Specialty Food Store as an Additional Permitted Use because it is listed as a
Ground Floor Active Use.
• Increase the number of allowable Active Ground Floor Uses.
• Clarify the required step back for the 2nd floor is 10% of the lot depth or five feet,
whichever is greater, from the “required pedestrian area.”
Memorandum
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• Allow site development allowances to be considered by the Plan Commission
and the City Council for Planned Developments except for overall increase in
height, FAR and density (number of units allowed).
• Clarify that the pedestrian area requirement replaces the front yard setback
requirement within commercial areas to create a consistent “shopping wall.”
• Clarify and define bicycle parking requirements.
City staff met with representatives of the Central Street Neighbors Association and
Central Street Business Association on August 26 and November 3, 2014 to discuss the
proposal. The initial proposal focused on eliminating a section of the District regulations
(oCSC) that prohibits site development allowances for Planned Developments.
Following that meeting, staff modified the proposal to exclude overall increases in floor
area ratio (FAR), height, and density (the number of dwelling units) from potential site
development allowances that can be considered by the Plan Commission and the City
Council during the Planned Development review process.
The proposed Text Amendment meets the standards for approval of amendments per
Section 6-3-4-5 of the City Code. The proposal is consistent with the Comprehensive
General Plan’s principles to encourage new development that improves the economy
and attractiveness of the City while simultaneously working to maintain a high quality of
life within the community. The proposal will improve the zoning regulations that apply to
the District to better align them with the goals and objectives of the Central Street
Master Plan. This will assure new uses and developments preserve the existing
character and scale of developments along Central Street and sustain and enhance the
corridor as a location for diverse, unique, small scale pedestrian oriented retail shops,
services and restaurants.
Legislative History
November 12, 2014 – The Plan Commission unanimously recommended approval of
the proposed text amendment to modify portions of Section 6-15-14 Central Street
Overlay District (oCSC).
October 15, 2014 - The Zoning Committee of the Plan Commission unanimously
recommended approval of a portion of the proposed amendment regarding additional
Active Ground Floor Uses.
September 10, 2014 – Per Staff’s recommendation, the Plan Commission continued the
case to November 12, 2014 hearing to allow staff to meet with the neighborhood
stakeholders (Central Street Business Association and Central Street Neighbors
Association) for a second time and discuss the proposed amendment.
August 13, 2014 – Per Staff’s recommendation, the Plan Commission continued the
case to September 10, 2014 hearing to allow staff time to meet with the area
stakeholders to discuss the proposed amendment.
Attachments
Proposed Ordinance 144-O-14
Plan Commission Minutes 11/12/2014 (Draft)
Materials submitted by residents for Plan Commission Meeting on 11/12/2014
Plan Commission Packet for 11/12/2014
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11/7/2014
144-O-14
AN ORDINANCE
Amending the Text of the Zoning Ordinance
with Regards to the oCSC Central Street Overlay District
WHEREAS, on November 12, 2014, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 14PLND-0102 to consider an
amendment to the text of Title 6 of the Evanston City Code of 1979, as amended (the
“Zoning Ordinance”), relating to the oCSC Central Street overlay District; and
WHEREAS, the Plan Commission received testimony and made written
findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed
amendments met the standards for text amendments, and recommended City Council
approval thereof; and
WHEREAS, at its meeting of November 24, 2014, the Planning and
Development Committee of the City Council considered and adopted the findings and
recommendation of the Plan Commission in case no. 14PLND-0102 and recommended
City Council approval thereof; and
WHEREAS, at its meetings of November 24, 2014 and December 8,
2014, the City Council considered and adopted the records and recommendations of
the Plan Commission and the Planning and Development Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 6-15-14-5 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-5. - ADDITIONAL USES.
(A) Uses listed under "additional permitted uses" in Table 1 of this Section shall be
permitted in the oCSC district, in the indicate subarea. These uses are in addition to
those permitted in the base zoning district.
(B) Uses listed under "additional special uses" in Table 1 of this Section may be allowed
in the oCSC district in the indicated subarea subject to the general provisions set forth
in Section 6-3-5 of this Title, and the special provisions contained herein.
TABLE 1: ADDITIONAL USES
Subarea Additional Permitted Uses Additional Special Uses
1 None None
2 None None
3 Retail goods establishment
(on ground floor only)
Retail services establishment
(on ground floor only)
Specialty Food Store
Commercial indoor recreation
Cultural facility
Dormitory
Performance entertainment venue
4 None
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
5 None
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
6 Automobile service station
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
7 None
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
SECTION 3: Section 6-15-14-6 of the Zoning Ordinance is hereby
amended to read as follows:
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6-15-14-6. - PROHIBITED USES.
Uses shown in Table 2 of this Section shall be prohibited in the indicated subarea. This
prohibition supersedes any permitted uses identified in the base zoning district.
TABLE 2: PROHIBITED USES
Subarea Prohibited Uses
1
2
3 Drive-through facility
4 Drive-through facility
5 Drive-through facility
6 Drive-through facility (except at 2628 Gross Point Road)
7 Drive-through facility
SECTION 4: Section 6-15-14-7 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-7. - ACTIVE GROUND FLOOR USES.
In subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level for a
minimum depth of fifty (50) feet along the primary street frontage. "Active uses" are
hereby defined in the table below along with the matter in which they are allowed in
each subarea as either Permitted Use (“P”) or Special Use (“S”).as retail goods
establishments, retail service establishments, food store establishments, hotels,
restaurant - type 1, restaurant - type 2, specialty food store, indoor commercial
recreation, performance entertainment venue, cultural facility.
Allowed in:
Uses: B1A
(Subareas
4, 5 and 6)
O1
(Subarea
3)
C2
(Subarea
7)
retail goods establishments P P, P
retail service establishments P P, P
food store establishments P P
hotels P S
restaurants type 1 P P P
restaurants type 2 S S
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specialty food store P P P
indoor commercial recreation S S S,
performance entertainment venue S S S
cultural facility S, S S,
Dormitory S
Automobile body repair establishment. S
Automobile repair service establishment. S
Automobile Service Station S P
Animal Hospital S P
Artist's Studios and accessory dwelling units
(provided the accessory dwelling unit shall not
front upon any street)
P
Convenience Store S S
Daycare Center - Adult S
Daycare Center-Child S S
Daycare Center - Domestic Animal S S
Resale Establishment S S
Educational Institution - Private S S
Educational Institution - Public S S
Financial Institution * S S P
Government Institution P P P
Office * S S P
Dwelling-Multiple Family S S S
Micro-Distillery S S
*….Office and Financial Institution Uses above ground level are allowed per the
underlying zoning district.
SECTION 5: Section 6-15-14-8 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-8. - BUILDING HEIGHT.
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(A) Maximum Building Height: The maximum building height in the oCSC district,
without bonuses, is shown under "maximum building height (the shorter of)" in Table
3, "Building Height," of this Section in both feet and number of stories. The maximum
height is the shorter of the two.
TABLE 3: BUILDING HEIGHT
Subarea Maximum Building
Height
(The Shorter Of)
Transitional
Height Plane1
10% Required Stepback
Feet Stories
1 35 2.5 None None
2 45 4 R1, R2, R3, R4 None
3 52 5 R1, R2, R3, R4 3rd story and above
4 35 3 R1, R2, R3, R4 10%: 2nd story and above
15%: 3rd story and above C)
5 45 4 R1, R2, R3, R4 2nd story and above
6 45 4 R1, R2, R3, R4 3rd story and above
7 45 4 R1, R2, R3, R4 3rd story and above
Notes:
1. Applies to properties adjacent to the districts listed.
2. See Subsection (C) of this Section, regarding the location of the additional 15
percent setback.
(B) Transitional Height Plane: A transitional height plane shall apply in those subareas
as indicated under "transitional height plane" in Table 3 of this Section, for properties
adjacent to or abutting the districts listed. See Chapter 18 of this Title for details on
determining the transitional height plane. This height plane shall be used in place of any
transitional height plane height restricting device required by the base district zoning
code (for example, the O1 district, Section 6-15-2-9 of this Chapter).
(C) Required Stepback: As indicated under "10% required setback" in Table 3 of this
Section, a setback from the required pedestrian area of ten percent (10%) of the lot
width or depth, as applicable, or five (5) feet, whichever is greater, is required for upper
stories, with a minimum setback of five (5) feet. Ten percent (10%) of the lot depth or
five (5) feet, whichever is greater, of the lot depth is required for building front stepback.
Ten percent (10%) of the lot width or five (5) feet, whichever is greater, of the lot width is
required for building side stepbacks.
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1. An additional stepback of fifteen percent (15%) of the lot depth or width from the
required pedestrian area is required for third story and above in subarea 4 from
Hartrey Street in the west to the north leg of Prairie Avenue in the east.
2. Buildings with front or side facades of seventy-five (75) feet or more are
required to meet this requirement for sixty-five percent (65%) of the second floor
front or side facade. Buildings with front or side facades less than seventy-five
(75) feet must meet this requirement for one hundred percent (100%) of the
second floor front or side facade. The requirements must be met for one
hundred percent (100%) of the front or side facade for the third story and above.
3. Stepbacks are required only for building facades that are adjacent to street
rights of way.
(D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any
building facade shall from a "sheer wall" from ground level to the topmost floor. A "sheet
wall" is defined as a vertical unbroken plane of facade that is unarticulated in depth.
SECTION 6: Section 6-15-14-10 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-10. - SITE DEVELOPMENT ALLOWANCES.
Sections 6-3-6-5 and 6-3-6-6 and Subsections 6-8-1-10(C), 6-9-1-9(C) and 6-10-1-9(C)
of this Title, and Subsection 6-15-1-9(C) of this Chapter notwithstanding, site Site
development allowances for any overall building height increase, FAR increase or
density (number of dwelling units) increase for planned developments in the oCSC
district are not permitted in the oCSC district.
SECTION 7: Section 6-15-14-11 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-11. - DEVELOPMENT BONUSES.
Floor area ratio (FAR) bonuses are available and may be approved for developments in
the subareas identified in Table 5, "Development Bonuses," of this Section:
TABLE 5: DEVELOPMENT BONUSES
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Subarea Extra Parking Underground
Parking
1
2
3 Available
4 Available Available
5 Available Available
6 Available Available
7 Available
(A) Bonus For Extra Parking:
1. Bonus Formula: A floor area bonus may be approved for qualifying parking in
excess of that required, in accordance with the following standards:
Bonus FAR = [(number of qualified parking spaces in excess of requirement ×
350 square feet)/lot area] × 0.40
2. Design Standards And Guidelines: A parking space is qualified if it meets the
following standards:
(a) It is located on site, specifically identified in the development plan, and legal
text indicating that the parking space shall be made available to the general
public regardless of whether they are visiting any of the on siteon-site uses
shall be recorded with the property deed.
(b) It is in excess of the number of on siteon-site spaces required by the zoning
ordinance.
(c) It is made available for use to the general public, as well as to on site users.
(d) If parking spaces are posted as available for a limited time per user, the time
period available to general public users shall not be less than the time period
for on siteon-site users.
(e) Aboveground parking garages must be concealed from public view.
(f) Pedestrian access to the garage must be provided from the public sidewalk.
(B) Bonus For Underground Parking:
1. Bonus Formula: A floor area bonus may be approved for qualifying undergroun d
parking in subareas as shown under "underground parking" in Table 5 of this
Section, in accordance with the following formula:
Bonus FAR = [(number of qualified underground parking spaces × 350 square
feet)/lot area] × 0.20
2. Standards And Guidelines: An underground parking space is qualified if it meets
the following standards:
(a) Parking spaces must be located entirely below the lowest grade level of any
adjacent street frontage.
(b) Parking spaces must comply with all parking dimension and access
requirements.
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(c) Vehicular access to the parking garage must be located off an alley.
SECTION 8: Section 6-15-14-12 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-12. - PEDESTRIAN AREA REQUIREMENTS.
(A) Location: A pedestrian area shall be located between the front facade of all
buildings and the curb along Central Street, Green Bay Road, Gross Point Road and
Crawford Avenue and along all intersecting streets for properties occupied by
nonresidential uses. Each pedestrian area shall consist of two (2) zones parallel to the
curb: a sidewalk clear zone and a parkway/street furniture zone. In addition to satisfying
all setback and required yard requirements of the underlying zoning district, eachEach
subareazone shall have a minimum width of the Pedestrian Area as specified in Table
6, "Pedestrian Area Requirements," of this Section.
TABLE 6: PEDESTRIAN AREA REQUIREMENTS
Subarea Minimum Width Along Central,
Green Bay, Gross Point, Crawford
Minimum Width Along
Side Street Frontage
(A)
Clear
Zone
(B)
Parkway/Street
Furniture Zone
(C)
Minimum
Pedestrian
Area Width
((A) + (B))
(D)
Clear
Zone
(E)
Parkway/Street
Furniture Zone
(F)
Minimum
Pedestrian
Area Width
((D) + (E))
1 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet
2 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet
3 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet
4 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet
5 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet
6 15 feet 15 feet 30 feet 15 feet 15 feet 30 feet
7 8 feet 6 feet 14 feet 10 feet 10 feet 20 feet
(B) Sidewalk Clear Zone Requirements:
1. The sidewalk clear zone shall be a minimum width as specified in Table 6 of this
Section, shall be located immediately contiguous to the parkway/street furniture
zone and shall be continuous.
2. This zone shall be hardscape, and shall be unobstructed for a minimum height of
eight (8) feet.
3. Building entryway doors shall not open in a manner that causes them to swing
into or in any way obstruct the sidewalk clear zone.
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(C) Parkway/Street Furniture Zone Requirements: The parkway/street furniture zone
shall have a minimum width as specified in Table 6 of this Section. This zone shall be
located immediately adjacent to the curb and shall be continuous. This zone shall be
landscaped or hardscaped, and may be used for the placement of trees, street furniture,
benches, waste receptacles, fire hydrants, traffic signs, newspaper vending boxes, bus
shelters, bicycle racks and similar elements in a manner that does not obstruct
pedestrian access or motorist visibility.
(D) Vehicle Sightlines And Visibility: Nothing shall be erected, placed, planted or
allowed to grow in such a manner as to impede visibility within visibility triangles at
street intersections between the heights of two and one-half (2 1/2) feet and eight (8)
feet above grade.
(E) Utilities: Every commercially reasonable effort shall be made to place utilities
underground or to the rear of structures to allow for unobstructed use of sidewalks.
(F) Relationship Of Building To Pedestrian Area: Each building with at least one (1)
facade adjacent to the pedestrian area shall have a pedestrian entrance located on the
ground floor of that facade and opening directly onto the pedestrian area. Such
entrance shall be unlocked and accessible during business hours.
(G) Optional Sidewalk Setback Area: Buildings may be set back an additional distance
up to ten (10) feet from the sidewalkPedestrian Area. The resulting area between the
front facade and the sidewalk may be used for landscaping, seating, public art, street
furniture, outdoor dining, outdoor display of merchandise during business hours, or
other similar uses, provided they are permissible for that location otherwise.
(H) The Front Yard and Street Side Yard requirements by the Underlying Zoning District
in Subareas 3, 4, 5, 6 and 7 along Central Street, Green Bay Road, Gross Point Road
and Crawford Avenue, as applicable, is hereby replaced with the Pedestrian Area
requirement and does not have to be satisfied.
SECTION 9: Section 6-15-14-13 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-13. - MINIMUM BICYCLE PARKING REQUIREMENTS.
(A) All nonresidential developments which provide automobile parking facilities shall
provide bicycle parking facilities (bike racks) at a ratio of at least one (1) bicycle parking
space for every ten (10) automobile parking spaces.
(B) Multi-family developments shall provide said interior bicycle parking facilities for
building residents at a ratio of at least one bicycle parking space for every five (5) 1.5
multi-family dwelling units. Such bicycle parking facilities must be provided near the
building entrance accessible to the street. Multi-family developments shall also provide
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bicycle parking facilities for visitors/public at a ratio of at least one bicycle parking space
for every ten (10) automobile parking spaces provided and shall meet the location
criteria under subsection (D) of this section.
(C) No development, except a one- or two-family development, shall have fewer than
three (3) bicycle/moped parking spaces nor be required to exceed a maximum of ten
(10) such spaces.
(D) Bicycle parkingspaces facilities for nonresidential developments and bicycle parking
facilities provided for the visitors and/or public shall be located within the parkway/street
furniture zone a maximum distance of fifty (50) feet from the building entrance, or shall
be located at least as close as the closest automobile space.
(E) Each bicycle parking facilityspaces shall include a metal anchor sufficient to secure
the bicycle frame when used in conjunction with a user supplied lock.
SECTION 10: Section 6-15-14-14 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-14. - FENESTRATION.
(A) Ground level retail and office nonresidential uses that face a public way shall
provide a minimum linear fenestration of sixty-five percent (65%), measured along the
length of the street frontage. Corner buildings shall continue such fenestration around
the corner of the building for at least forty (40) feet or the length of the building,
whichever is shorter.
(B) Qualifying frontage shall meet the following conditions:
1. Lower edge of lite (sill) is no higher than three (3) feet above grade.
2. Upper edge of lite (header) is no lower than ten (10) feet above grade.
(C) Fenestration shall utilize clear glass. Painted glass, reflective glass or other
similarly treated or opaque windows are not eligible. Entrances with glass elements
may be counted towards fenestration requirement, as long as qualifying fenestration
extends above the entrance to the minimum height specified above.
SECTION 11: Section 6-15-14-15 of the Zoning Ordinance is hereby
amended to read as follows:
6-15-14-15. - BUILDING FACADE ARTICULATION.
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For all building facades facing public streets:
(A) The length of facade without intervening fenestration or entryway shall not exceed
twenty (20) feet.
(B) Building floors from ground level to third story above ground level shall be
delineated through the use of windows, belt courses, cornice lines or similar
architectural detailing.
(C) Facades wider than twenty-five (25) feet shall be vertically articulated to give the
appearance of being composed of multiple buildings. Such articulation shall be
accomplished by using projections, recesses, material changes, parapets, cornices,
varying roof heights/lines, or other similar architectural features.
(D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any
building facade shall form a "sheet wall" from ground level to the topmost floor. A
"sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in
depth.
SECTION 12: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 13: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 14: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 15: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced:_________________, 2014
Adopted:___________________, 2014
Approved:
__________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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Plan Commission Minutes 11/12/2014
MEETING MINUTES
PLAN COMMISSION
Wednesday, November 12, 2014
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Carol Goddard, Richard Shure, Colby
Lewis, Andrew Pigozzi
Members Absent: Kwesi Steele, Lenny Asaro, Terri Dubin
Associate Members Present: Stuart Opdycke
Associate Members Absent: David Galloway, Seth Freeman,
Staff Present: Damir Latinovic, Neighborhood and Land Use Planner
Lorrie Pearson, Planning and Zoning Administrator
Mario Treto, Assistant City Attorney
Aldermen Present: Ald. Grover, Ald. Tendam
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Peters called the meeting to order at 7:00 P.M and explained the general
meeting procedure, schedule, agenda items, time limits on public testimony and
opportunities for cross examination of witnesses. Chairman Peters concluded the
opening statement by saying that the Plan Commission forwards a recommendation to
the City Council which makes the final determination on any matters discussed by the
Plan Commission.
2. OLD BUSINESS
...
B. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0102
Modifications to Central Street Overlay District
Specifically consider a text amendment, pursuant to City Code Title 6, Zoning, to
various parts of Chapter 15 Special Purpose and Overlay Districts regarding the
Central Street Corridor Overlay District.
Mr. Latinovic presented the Staff Report. He provided the summary of the events that led
to adoption of the Central Street Master Plan in 2007 and adoption of the Central Street
Overlay District (oCSC) in 2008. He stated staff met with area stakeholders on August
26, 2014 and November 3, 2014. The proposal has been modified to address many
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concerns of area stakeholders. He concluded by reviewing the standards of approval for
text amendments stating staff recommends approval of the proposed modifications to the
Central Street Overlay District.
Upon a question from Commissioner Opdycke, Mr. Latinovic confirmed one of the
changes staff is proposing is to allow site development allowances for Planned
Developments to be considered by the Plan Commission and the City Council except for
the increase in height, FAR or density (number of dwelling units).
Chairman Peters invited the public to ask questions or provide comments.
Jim Hughes, 2518 Hartzell St, provided a power point presentation with images of
various developments along Central Street. Mr. Hughes showed images of a multiple-
family residential building built during the early 1990s before the overlay district was
adopted and highlighted its negative effects on surrounding residential properties. Mr.
Hughes recommended that existing step back, yard setbacks and transitional plane
height restrictions be also included in the prohibited site development allowances
because many commercial areas are directly adjacent to single family residences.
Commissioner Opdycke asked if those requirements are also prohibited from being
considered as site development allowances, what would be left from the zoning
requirements that could be varied for Planned Developments. Mr. Latinovic stated that in
that case parking requirements and other more minor zoning requirements would be still
eligible as site development allowances.
George Retzill, 1937 Central St., stated that the proposal would allow developers to do
what they want and there would be no control or ways the City can stop them. Per
Chairman Peters suggestion, Ms. Lorrie Pearson, Planning and Zoning Administrator,
provided an overview of the approval process for Planned Developments.
Chairman Peters also stated there are standards for approval for all Planned
Developments that the Plan Commission reviews.
John Myefski, Myefski Architects Inc., 630 Davis St. stated that images of their project at
1620 Central Street shown during Mr. Hughes presentation show an early version of the
proposal. The design of the project has been changed since the project was presented to
the area stakeholders to reduce the potential impact the development could have on
surrounding properties. He stated the proposed amendment regarding site development
allowances would afford him the chance to present his project to the Plan Commission
and the City Council. Without the changes, his project could look a lot differently and
may not provide the benefits as it would with some site development allowances.
Jane Grover, 7th Ward Alderman, stated the Overlay District covers a large portion of her
Ward. She complemented the staff for their comprehensive efforts to improve the
regulations and for meeting with area stakeholders. She stated she was involved in the
process for adoption of the Central Street Master Plan before she was elected to serve
as the Alderman for 7th Ward. She believes both the Master Plan and the subsequent
Overlay District were very well done. But they both need to be reviewed from time to time
and updated to reflect the changes in economic and social environment. Ald. Grover
stated all proposed modifications will improve the regulations of the district so that new
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developments meet the pedestrian-friendly mixed use character of the corridor. She
supports the proposed amendment as presented by Staff.
Mark Tendam, 6th Ward Alderman, expressed his concern that if the proposed
amendment is not approved approval of larger projects through Planned Development
process would be discouraged. The City may lose good projects. The developers may
opt to build what the Code allows and that sometimes can lead to developments that are
not as good as they could be if reviewed through the Planned Development process by
the Plan Commission and City Council. He is also in support of the proposed text
amendment.
There being no further public comment, Chairman Peters suggested taking a ten minute
break at 8:50 pm.
The Commission reconvened at 9 pm.
Chairman Peters opened the floor to deliberation by the Board members.
Commissioner Ford explained he is in favor of allowing the front step back to be
considered as an allowable site development allowance.
Chairman Peters confirmed allowing certain requirements to be considered as site
development allowances enables projects to come in front of the Plan Commission and
be considered by the City Council. The City Council ultimately approves or denies the
projects and can make sure the important elements of the Overlay District or the Master
Plan are achieved.
Commissioner Lewis, stated he lives in the area and supports the revisions that enable
new projects and new development to come into the area. The Planned Development
review process allows for review of projects in compliance with the Master Plan.
There being no further discussion, Commission Lewis made a motion to approve the
proposed text amendment as presented by Staff.
Commissioner Pigozzi seconded the motion.
Ayes: Commissioners Lewis, Pigozzi, Goddard, Ford, Shure and Chairman Peters.
Nays: None
Abstain: None
The motion was approved unanimously.
Mr. Latinovic reminded everyone the next regularly scheduled meeting is December 10,
2014.
C. ADJOURNMENT
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There being no further discussion, Commissioner Lewis made a motion to adjourn
the meeting. Commissioner Pigozzi seconded the motion.
A voice vote was taken and the motion was approved by voice call 6-0.
The meeting was adjourned at 9:15 pm.
Respectfully Submitted,
Damir Latinovic
Neighborhood and Land Use Planner
Community Development Department
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the Plan Commission meeting
11/12/2014
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PLAN COMMISSION
CASE # 14PLND-0102
Zoning Ordinance Text Amendment
Various Amendments to Chapter 15
Special Purpose and Overlay
Districts
regarding the
Central Street Overlay District
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Memorandum
To: Chair and Members of the Plan Commission
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Damir Latinovic, Neighborhood and Land Use Planner
Subject: Zoning Ordinance Text Amendment
Various Amendments to Chapter 15 Special Purpose and Overlay Districts
regarding the Central Street Corridor Overlay District
14PLND-0102
Date: November 12, 2014
Request
Staff recommends approval of the Zoning Ordinance Text Amendment to modify certain
sections of Chapter 15 Special Purpose and Overlay Districts regarding the Central
Street Overlay District to make it more consistent with the 2007 Central Street Master
Plan.
Notice
The Application has been filed in conformance with applicable procedural and public
notice requirements.
Analysis
History
October 15, 2014 - The Zoning Committee of the Plan Commission unanimously
recommended approval of a portion of the proposed amendment regarding Active Uses
on the Ground Floor.
September 10, 2014 – Per Staff’s recommendation, the Plan Commission continued the
case to November 12, 2014 hearing to allow staff to meet with the neighborhood
stakeholders (Central Street Business Association and Central Street Neighbors
Association) for the second time and discuss the proposed amendment.
August 13, 2014 – Per Staff’s recommendation, the Plan Commission continued the
case to September 10, 2014 hearing to allow staff time to meet with the area
stakeholders to discuss the proposed amendment.
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Background
On August 26, 2014 City staff met with representatives of the Central Street Neighbors
Association and Central Street Business Association to discuss the proposed text
amendment. The initial proposal focused on eliminating a section of the Central Street
Overlay District regulations (oCSC) that prohibits any site development allowances for
Planned Developments. Following that meeting, staff modified the proposal to exclude
overall increases in floor area ratio (FAR), height, and density (the number of dwelling
units) from potential site development allowances, but permit site development
allowances from other zoning regulations so they can be considered by the Plan
Commission and the City Council during the Planned Development review process. The
text amendment regarding site development allowances was combined with a previous
text amendment regarding the Active Ground Floor Uses and also includes other minor
modifications to various regulations of the oCSC, to make the requirements clearer and
more in line with the 2007 Central Street Master Plan and other sections of the Zoning
Ordinance.
On November 3, 2014, City staff met with representatives from the Central Street
Neighbors Association and Central Street Business Association and presented the
findings of its research and the revised proposal.
Proposal Overview
Staff proposes modifications to parts of Central Street Overlay District (oCSC) to better
reflect the 2007 Central Street Master Plan. The intent of the oCSC regulations was to
implement the recommendations of the Master Plan which centered on preserving the
character and scale of Central Street Corridor. While a vast majority of the oCSC
regulations are an excellent tool to attract desirable uses and achieve quality
developments, some portions of the Code are very detailed and do not allow for
adequate diversity of both uses and buildings that made the Corridor a successful and
vibrant pedestrian environment that it is today.
The intent of the Zoning Ordinance is to promote orderly and desirable development.
The regulations should not impede quality design or projects that are consistent with the
Central Street Master Plan and the City’s Comprehensive General Plan.
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Figure 1: Cover Page - 2007 Central Street Master Plan
For example, Figure 1 indicates a
potential new building on an
underutilized site along Central
Street identified in the Master Plan
as an example of a desirable new
infill development. Such building,
however, would not be permitted
today in many areas of Central
Street Corridor because the
Overlay District regulations
adopted in 2008 require a
significant step back for second
floor and an additional step back
for the third floor.
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Most of the proposed modifications to the Central Street Overlay District regulations
(attached) are minor to correct small omissions and clarify the intent of the regulation to
avoid unintended misinterpretation. All proposed changes will make the Central Street
Overlay district regulations more consistent with the goals and objectives identified in
the Central Street Master Plan.
The following are the most significant changes proposed. Active Ground Floor Uses and
Site Development Allowances are discussed in more detail below.
• Add Specialty Food Store as an Additional Permitted Use because it is listed as a
Ground Floor Active Use.
• Eliminate Commercial Indoor Recreation Use from the list of Additional Special
Uses because it is already listed as an allowable Special Use by the underlying
zoning district.
• Increase the number of allowable Active Ground Floor Uses.
• Clarify the required step back for the 2nd floor is 10% of the lot depth or five feet,
whichever is greater, from the “required pedestrian area”.
• Allow site development allowances to be considered by the Plan Commission
and the City Council for Planned Developments except for overall increase in
height, FAR and density (number of units allowed).
• Clarify that the pedestrian area requirement replaces the front yard setback
requirement within commercial areas to create a consistent “shopping wall” per
the Central Street Master Plan.
• Clarify and define bicycle parking requirements.
Active Ground Floor Uses
Section 6-15-14-7 of the Overlay District requires that “active uses” occupy the ground
floor level of commercially zoned properties along the corridor (Subareas 3, 4, 5, 6 and
7). The Section defines “Active Uses” as one of the following: retail goods
establishments, retail service establishments, food store establishments, hotels,
restaurants – type 1, restaurants – type 2, specialty food store, indoor commercial
recreation, performance entertainment venue and cultural facility. Any other use of the
55 uses listed in the underlying zoning district as either Permitted Use or Special Use is
not allowed.
As a result some existing uses such as governmental institutions (Evanston North
Branch Library), or financial institutions (Chase Bank) are deemed nonconforming and
would not be permitted to relocate anywhere along the Corridor. There are a number of
other uses, such as convenience store, office use, daycare center, etc. that are allowed
by the underlying zoning districts (B1a, O1 or C2) which may be appropriate, compatible
and desirable ground floor uses along Central Street, but were left off of the list of
allowable Active Ground Floor Uses. Automobile Service Station, for example, is a use
specifically added as an allowable Permitted Use in Subarea 6 by the Overlay District,
but it is not listed as an Active Ground Floor Use. Since Automobile Service Stations
only locate on ground floors, this is an apparent oversight in the Overlay District
regulations.
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Staff recommends increasing the number of allowable Active Uses for ground floors of
commercial areas in the Central Street Overlay District. The table below includes a list
of proposed additional Active Uses. All proposed uses are currently allowed by the
underlying zoning districts B1a, O1 or C2 and represent a selective list of uses that may
be desirable and compatible with the existing character of Central Street Corridor.
Following the meetings with the stakeholder groups and the Zoning Committee meeting,
the proposal was revised to include most new uses as Special Use to allow additional
review by the Zoning Board of Appeals and the City Council. Office and Financial
Institution uses are now listed as Special Use along Central Street (Subareas 3, 4, 5
and 6) but Permitted Use along Green Bay Road (Subarea 7) although they are allowed
as Permitted Use in other commercial districts throughout the City. Additionally, based
on the stakeholder feedback, the educational institutions, both public and private, are
being proposed as Special Use rather than a Permitted Use as they are allowed in other
B and C districts throughout the City.
Allowed in:
B1A (Subareas
4, 5 and 6) O1 (Subarea 3) C2 (Subarea 7)
Current Active Uses:
retail goods establishments P P P
retail service establishments P P P
food store establishments P P
hotels P S
restaurants type 1 P P P
restaurants type 2 S S
specialty food store
indoor commercial recreation S S S
performance entertainment venue S S S
cultural facility S S S
Proposed Additional Active Uses:
Dormitory S
Automobile body repair establishment. S
Automobile repair service establishment. S
Automobile Service Station S P
Animal Hospital S P
Artist's Studios and accessory dwelling units
(provided the accessory dwelling unit shall
not front upon any street) P
Convenience Store S S
Daycare Center ‐ Adult S
Daycare Center‐Child S S
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Daycare Center ‐ Domestic Animal S S
Resale Establishment S S
Educational Institution ‐ Private S S
Educational Institution ‐ Public S S
Financial Institution S S P
Government Institution P P P
Office S S P
Dwelling‐Multiple Family S S S
Micro‐Distillery S S
P-Permitted Use; S-Special Use
Proposed uses listed as Special Use must be approved through Special Use approval
process by the City Council. The City reviews special use applications on a case by
case basis based on their location and specific proposal to make sure such uses are
compatible with surrounding properties. For example, a small-scale wine distillery with a
wine shop and tasting room in the front may be appropriate and desirable in certain
locations of the Corridor, while other proposals for a larger scale distillery focusing more
on production rather than retail sales may not be appropriate and could be denied.
Site Development Allowances
Per Section 6-15-14-10 no Site Development Allowances are currently permitted for
Planned Developments within the Central Street Overlay District. The proposed text
amendment would permit the Plan Commission and City Council to consider site
development allowance requests except for increases in height, FAR and density
(number of dwelling units).
Section 6-15-14-10 is not consistent with the intent of the Planned Development
regulations. Planned Developments are a type of special use that is intended to
encourage the efficient use of land and resources, promote greater efficiency in public
and utility services and encourage innovation in the planning and building of all types of
developments. Through Planned Development review, Staff, the Plan Commission and
the City Council can evaluate all developments to make sure the projects are
compatible with surrounding uses and developments and are consistent with the Central
Street Master Plan.
Often times a potential development which complies with strict rules of the zoning
ordinance may be less desirable, incompatible with older surrounding development. In
such cases, Site Development Allowances can be used to mitigate the impact of the
development on surrounding uses to provide maximum public benefits.
Any new development over 20,000 square feet in area must be processed as Planned
Development. While developments less than 20,000 square feet in area can request
approval of zoning variations, such variations from Code cannot be processed for
Planned Developments (Site Development Allowances). The proposal would allow the
same review of Planned Developments as is the case throughout the City.
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The proposed text amendment affords the City larger control over the quality of projects
to assure they are compatible with the overall character of existing development along
Central Street and are consistent with the Master Plan.
Standards of Approval
The proposed Zoning Ordinance Text Amendment meets the standards for approval of
amendments per Section 6-3-4-5 of the City Code. The proposal is consistent with the
Comprehensive General Plan’s principles to encourage new development that improves
the economy and attractiveness of the City while simultaneously working to maintain a
high quality of life within the community. The proposal will allow new uses and
developments along Central Street that are compatible and integrated within the
existing neighborhood, promote walkable environment and enhance the unique
character of the area. Furthermore, the proposal will improve the zoning regulations that
apply to the District to better align them with the goals and objectives of the Central
Street Master Plan. This will assure new uses and developments preserve the existing
character and scale of developments along Central Street and sustain and enhance the
corridor as a location for diverse, unique, small scale pedestrian oriented retail shops,
services and restaurants. The proposed text amendment will not have any adverse
effects on the values of the properties in the area because it uniformly applies to the
entire Central Street Corridor.
Recommendation
Staff believes the proposed text amendment to modify certain portions of the Central
Street Overlay District meets the standards of approval as outlined above. Staff
recommends the Plan Commission make a positive recommendation to the City Council
regarding for the proposed text amendment.
Attachments
• Modifications to the Central Street Overlay District Regulations (Section 6-15-14 of
the Municipal Code)
• The map of subareas of the Central Street Overlay District
• The zoning map of the Central Street Overlay District
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• 6-15-14. - oCSC CENTRAL STREET CORRIDOR OVERLAY DISTRICT.
• 6-15-14-1. - PURPOSE STATEMENT.
The oCSC district is intended as a primary means to implement the recommendations
contained in the Central Street Master Plan (2007). The geographical scope of the plan
extended the length of Central Street from Gross Point Road in the west to Ridge
Avenue in the east, and includes intersecting portions of Gross Point Road, Crawford
Avenue and Green Bay Road. Specifically, this overlay district seeks to:
(A) Preserve existing character and scale.
(B) Encourage a healthy mix of uses along the corridor; preserve independent and
unique uses.
(C) Sustain and enhance the corridor as a location for diverse, unique, small scale,
pedestrian oriented retail shops, services, and restaurants.
(D) Encourage retail uses close to transit.
(E) Allow a wide, consistent sidewalk width.
(F) Ensure wider, landscaped parkways as a transition between retail frontages and
residential side streets.
(G) Provide improved sightlines for motorists.
(H) Ensure consistent building placement and create a pedestrian friendly and human
scaled "street wall."
(I) Articulate buildings and reduce the perceived height and mass of new development
by using building stepbacks at upper stories.
(J) Establish new sidewalk standards for improved sidewalk widths, sightlines, and
streetscapes.
(K) Encourage buildings with clearly defined bases, middles, and tops.
(L) Allow the intuitive identification of storefronts through the use of appropriate store
windows and fenestration for retail and mixed use buildings.
(Ord. 5-0-08)
• 6-15-14-2. - APPLICATION OF THE DISTRICT.
Any property that comes to be located within this district shall retain its original zoning
district designation, and shall gain the additional designation of the oCSC district. The
provisions of this Section 6-15-14 shall serve as a supplement to the zoning district
regulations of the underlying district. Where a conflict exists between the provisions of
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this Section 6-15-14 and those of the underlying zoning district, the provisions of this
overlay district shall control.
(Ord. 5-0-08)
• 6-15-14-3. - DESIGNATION OF OVERLAY DISTRICT.
The Central Street corridor overlay district shall be designated by the City Council and
shown as an overlay to the underlying districts with the designation "oCSC" on the City
zoning map.
(Ord. 5-0-08)
• 6-15-14-4. - SUBAREAS.
(A) Purpose: The Central Street corridor overlay district contains seven (7) subareas
that allow the district to be tailored to the needs and existing conditions of different
areas along the corridor.
(B) Subareas Defined: The following subareas are defined as part of the Central Street
corridor overlay district:
Subarea 1; multi-family residential A: This subarea is based on properties having a
base zoning district of R4.
Subarea 2; multi-family residential B: This subarea is based on properties having a
base zoning district of R5.
Subarea 3; office: This subarea is based on properties having a base zoning district
of O1.
Subarea 4; mixed use A: This subarea is based on neighborhood commercial
properties having a base zoning district of B1a.
Subarea 5; mixed use B: This subarea is based on commercial properties having a
base zoning district of B1a.
Subarea 6; Gross Point/Crawford mixed use: This subarea is based on properties
surrounding the intersection of Gross Point Road, Crawford Avenue, and Central
Street, having a base zoning district of B1a.
Subarea 7; Green Bay commercial: This subarea is based on properties along
Green Bay Road having a base zoning district of C2.
(C) Subarea Designation: Subareas will be designated by the City Council and shown
on the City zoning map or on a separate detail map that is indicated and referenced on
the City zoning map. Subareas shall be indicated by appending the subarea number to
the overlay district designation: oCSC-1 through oCSC-7.
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(Ord. 5-0-08)
• 6-15-14-5. - ADDITIONAL USES.
(A) Uses listed under "additional permitted uses" in Table 1 of this Section shall be
permitted in the oCSC district, in the indicate subarea. These uses are in addition to
those permitted in the base zoning district.
(B) Uses listed under "additional special uses" in Table 1 of this Section may be allowed
in the oCSC district in the indicated subarea subject to the general provisions set forth
in Section 6-3-5 of this Title, and the special provisions contained herein.
TABLE 1: ADDITIONAL USES
Subarea Additional Permitted Uses Additional Special Uses
1 None None
2 None None
3 Retail goods establishment
(on ground floor only)
Retail services establishment
(on ground floor only)
Specialty Food Store
Commercial indoor recreation
Cultural facility
Dormitory
Performance entertainment venue
4 None
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
5 None
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
6 Automobile service station
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
Comment [LD1]: It’s listed as an Active Ground
Floor Use, but it is not allowed anywhere.
Comment [LD2]:
Already allowed as a Special Use in B1a
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Subarea Additional Permitted Uses Additional Special Uses
7 None
Specialty Food Store
Commercial indoor recreation
Cultural facility
Performance entertainment venue
(Ord. 5-0-08)
• 6-15-14-6. - PROHIBITED USES.
Uses shown in Table 2 of this Section shall be prohibited in the indicated subarea. This
prohibition supersedes any permitted uses identified in the base zoning district.
TABLE 2: PROHIBITED USES
Subarea Prohibited Uses
1
2
3 Drive-through facility
4 Drive-through facility
5 Drive-through facility
6 Drive-through facility (except at 2628 Gross Point Road
per Ordinance 69-O-12
7 Drive-through facility
Formatted Table
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5
(Ord. 5-0-08)
• 6-15-14-7. - ACTIVE GROUND FLOOR USES.
In subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level for a
minimum depth of fifty (50) feet along the primary street frontage. "Active uses" are
hereby defined in the table below along with the matter in which they are allowed in
each subarea as either Permitted Use “P” or Special Use “S”: as retail goods
establishments, retail service establishments, food store establishments, hotels,
restaurant - type 1, restaurant - type 2, specialty food store, indoor commercial
recreation, performance entertainment venue, cultural facility.
Allowed
in:
Uses: B1A
(Subareas
4, 5 and 6)
O1
(Subarea
3)
C2
(Subarea
7)
Current Active Uses:
retail goods establishments P P P
retail service establishments P P P
food store establishments P P
hotels P S
restaurants type 1 P P P
restaurants type 2 S S
specialty food store
indoor commercial recreation S S S
performance entertainment venue S S S
cultural facility S S S
Proposed Additional Active Uses:
Dormitory S
Automobile body repair S
Comment [LD3]: For clarification purposes the
table for now lists existing and proposed uses
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6
establishment.
Automobile repair service
establishment.
S
Automobile Service Station S P
Animal Hospital S P
Artist's Studios and accessory
dwelling units (provided the
accessory dwelling unit shall not front
upon any street)
P
Convenience Store S S
Daycare Center - Adult S
Daycare Center-Child S S
Daycare Center - Domestic Animal S S
Resale Establishment S S
Educational Institution - Private S S
Educational Institution - Public S S
Financial Institution S S P
Government Institution P P P
Office S S P
Dwelling-Multiple Family S S S
Micro-Distillery S S
(Ord. 5-0-08)
• 6-15-14-8. - BUILDING HEIGHT.
(A) Maximum Building Height: The maximum building height in the oCSC district,
without bonuses, is shown under "maximum building height (the shorter of)" in
Table 3, "Building Height," of this Section in both feet and number of stories. The
maximum height is the shorter of the two.
TABLE 3: BUILDING HEIGHT
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7
Subarea
Maximum Building
Height
(The Shorter Of)
Transitional
Height Plane1 10% Required Stepback Feet Stories
1 35 2.5 None None
2 45 4 R1, R2, R3, R4 None
3 52 5 R1, R2, R3, R4 3rd story and above
4 35 3 R1, R2, R3, R4 10%: 2nd story and above
15%: 3rd story and above C), 2 2
5 45 4 R1, R2, R3, R4 2nd story and above
6 45 4 R1, R2, R3, R4 3rd story and above
7 45 4 R1, R2, R3, R4 3rd story and above
Notes:
1. Applies to properties adjacent to the districts listed.
2. See Subsection (C) of this Section, regarding the location of the additional 15
percent setback.
(B) Transitional Height Plane: A transitional height plane shall apply in those subareas
as indicated under "transitional height plane" in Table 3 of this Section, for properties
adjacent to or abutting the districts listed. See Chapter 18 of this Title for details on
determining the transitional height plane. This height plane shall be used in place of
any transitional height plane height restricting device required by the base district
zoning code (for example, the O1 district, Section 6-15-2-9 of this Chapter).
(C) Required Stepback: As indicated under "10% required setback" in Table 3 of this
Section, a setback from the required pedestrian area of ten percent (10%) of the lot
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8
width or depth, as applicable, or five (5) feet whichever is greater, is required for
upper stories, with a minimum setback of five (5) feet. Ten percent (10%) of the lot
depth or five (5) feet, whichever is greater, of the lot depth is required for building
front stepback. Ten percent (10%) of the lot width or five (5) feet, whichever is
greater, of the lot width is required for building side stepbacks.
1. An additional stepback of fifteen percent (15%) of the lot depth or width from the
required pedestrian area is required for 3rd Story and above in subarea 4 from
Hartrey Street in the west to the north leg of Prairie Avenue in the east.
2. Buildings with front or side facades of seventy-five (75) feet or more are required
to meet this requirement for sixty-five percent (65%) of the second floor front or
side facade. Buildings with front or side facades less than seventy-five (75) feet
must meet this requirement for one hundred percent (100%) of the second floor
front or side facade. The requirements must be met for one hundred percent
(100%) of the front or side facade for the third story and above.
3. Stepbacks are required only for building facades that are adjacent to street rights
of way.
(D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any
building facade shall from a "sheer wall" from ground level to the topmost floor. A
"sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in
depth.
(Ord. 5-0-08)
• 6-15-14-9. - FLOOR AREA RATIO.
(A) The maximum floor area ratio in the oCSC district without bonuses is shown by
subarea under "maximum FAR without bonuses" in Table 4 of this Section.
(B) The maximum floor area ratio in the oCSC district with bonuses is shown by
subarea under "maximum FAR with bonuses" in Table 4 of this Section.
TABLE 4: MAXIMUM FAR
Subarea Maximum FAR Without Bonuses Maximum FAR With Bonuses
1 None None
2 None None
Formatted: Superscript
Comment [LD4]: This section is moved to 6‐15‐
14‐15
Formatted Table
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9
Subarea Maximum FAR Without Bonuses Maximum FAR With Bonuses
3 1.4 2.0
4 1.4 2.0
5 1.4 2.0
6 1.4 2.0
7 1.0 2.0
(Ord. 5-0-08)
• 6-15-14-10. - SITE DEVELOPMENT ALLOWANCES.
Sections 6-3-6-5 and 6-3-6-6 and Subsections 6-8-1-10(C), 6-9-1-9(C) and 6-10-1-9(C)
of this Title, and Subsection 6-15-1-9(C) of this Chapter notwithstanding, Ssite
development allowances for any overall building height increase, FAR increase or
density (number of dwelling units) increase for planned developments in the oCSC
district are not permitted. in the oCSC district.
(Ord. 5-0-08)
• 6-15-14-11. - DEVELOPMENT BONUSES.
Floor area ratio (FAR) bonuses are available and may be approved for developments in
the subareas identified in Table 5, "Development Bonuses," of this Section:
TABLE 5: DEVELOPMENT BONUSES
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10
Subarea Extra Parking Underground Parking
1
2
3 Available
4 Available Available
5 Available Available
6 Available Available
7 Available
(A) Bonus For Extra Parking:
1. Bonus Formula: A floor area bonus may be approved for qualifying parking in
excess of that required, in accordance with the following standards:
Bonus FAR = [(number of qualified parking spaces in excess of requirement ×
350 square feet)/lot area] × 0.40
2. Design Standards And Guidelines: A parking space is qualified if it meets the
following standards:
(a) It is located on site, specifically identified in the development plan, and legal
text indicating that the parking space shall be made available to the general
public regardless of whether they are visiting any of the on- site uses shall be
recorded with the property deed.
(b) It is in excess of the number of on- site spaces required by the zoning
ordinance.
(c) It is made available for use to the general public, as well as to on- site users.
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(d) If parking spaces are posted as available for a limited time per user, the time
period available to general public users shall not be less than the time period
for on- site users.
(e) Aboveground parking garages must be concealed from public view.
(f) Pedestrian access to the garage must be provided from the public sidewalk.
(B) Bonus For Underground Parking:
1. Bonus Formula: A floor area bonus may be approved for qualifying underground
parking in subareas as shown under "underground parking" in Table 5 of this
Section, in accordance with the following formula:
Bonus FAR = [(number of qualified underground parking spaces × 350 square
feet)/lot area] × 0.20
2. Standards And Guidelines: An underground parking space is qualified if it meets
the following standards:
(a) Parking spaces must be located entirely below the lowest grade level of any
adjacent street frontage.
(b) Parking spaces must comply with all parking dimension and access
requirements.
(c) Vehicular access to the parking garage must be located off an alley.
(Ord. 5-0-08)
• 6-15-14-12. - PEDESTRIAN AREA REQUIREMENTS.
(A) Location: A pedestrian area shall be located between the front facade of all
buildings and the curb along Central Street, Green Bay Road, Gross Point Road
and Crawford Avenue and along all intersecting streets for properties occupied by
nonresidential uses. Each pedestrian area shall consist of two (2) zones parallel
to the curb: a sidewalk clear zone and a parkway/street furniture zone. In addition
to satisfying all setback and required yard requirements of the underlying zoning
district, each subarea zone shall have a minimum width of the Pedestrian Area as
specified in Table 6, "Pedestrian Area Requirements," of this Section.
TABLE 6: PEDESTRIAN AREA REQUIREMENTS
Comment [LD5]: Elimination of the multiplier
will allow more appropriate bonuses in FAR when
considered with the amount of parking provided
that meets the criteria for the bonus. But maximum
FAR per table above cannot be exceeded.
Comment [LD6]: See new (H) below
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12
Subare
a
Minimum Width Along
Central, Green Bay, Gross
Point, Crawford
Minimum Width Along Side Street
Frontage
(A)
Clear
Zone
(B)
Parkwa
y/Street
Furnitur
e Zone
(C)
Minimum
Pedestria
n
Area
Width
((A) + (B))
(D)
Clear
Zone
(E)
Parkway/Street
Furniture Zone
(F)
Minimum
Pedestrian
Area Width
((D) + (E))
1 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet
2 5 feet 9 feet 14 feet 5 feet 9 feet 14 feet
3 8 feet 6 feet 14 feet 10
feet
10 feet 20 feet
4 8 feet 6 feet 14 feet 10
feet
10 feet 20 feet
5 8 feet 6 feet 14 feet 10
feet
10 feet 20 feet
6 15 feet 15 feet 30 feet 15
feet
15 feet 30 feet
7 8 feet 6 feet 14 feet 10
feet
10 feet 20 feet
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13
(B) Sidewalk Clear Zone Requirements:
1. The sidewalk clear zone shall be a minimum width as specified in Table 6 of this
Section, shall be located immediately contiguous to the parkway/street furniture
zone and shall be continuous.
2. This zone shall be hardscape, and shall be unobstructed for a minimum height of
eight (8) feet.
3. Building entryway doors shall not open in a manner that causes them to swing
into or in any way obstruct the sidewalk clear zone.
(C) Parkway/Street Furniture Zone Requirements: The parkway/street furniture zone
shall have a minimum width as specified in Table 6 of this Section. This zone shall be
located immediately adjacent to the curb and shall be continuous. This zone shall be
landscaped or hardscaped, and may be used for the placement of trees, street furniture,
benches, waste receptacles, fire hydrants, traffic signs, newspaper vending boxes, bus
shelters, bicycle racks and similar elements in a manner that does not obstruct
pedestrian access or motorist visibility.
(D) Vehicle Sightlines And Visibility: Nothing shall be erected, placed, planted or
allowed to grow in such a manner as to impede visibility within visibility triangles at
street intersections between the heights of two and one-half (2 1/2) feet and eight (8)
feet above grade.
(E) Utilities: Every commercially reasonable effort shall be made to place utilities
underground or to the rear of structures to allow for unobstructed use of sidewalks.
(F) Relationship Of Building To Pedestrian Area: Each building with at least one (1)
facade adjacent to the pedestrian area shall have a pedestrian entrance located on the
ground floor of that facade and opening directly onto the pedestrian area. Such
entrance shall be unlocked and accessible during business hours.
(G) Optional Sidewalk Setback Area: Buildings may be set back an additional distance
up to ten (10) feet from the sidewalkPedestrian Area. The resulting area between the
front facade and the sidewalk may be used for landscaping, seating, public art, street
furniture, outdoor dining, outdoor display of merchandise during business hours, or
other similar uses, provided they are permissible for that location otherwise.
(H) The Front Yard and Street Side Yard requirements by the Underlying Zoning District
in Subareas 3, 4, 5, 6 and 7 is hereby replaced with the Pedestrian Area requirement
and does not have to be satisfied.
(Ord. 5-0-08)
• 6-15-14-13. - MINIMUM BICYCLE PARKING REQUIREMENTS.
Comment [LD7]: Clarifies the intent of the
Master Plan to have consistent building “shopping
wall” in commercial areas.
332 of 357
14
(A) All nonresidential developments which provide automobile parking facilities shall
provide bicycle parking facilities (bike racks) at a ratio of at least one (1) bicycle parking
space for every ten (10) automobile parking spaces.
(B) Multi-family developments shall provide said interior bicycle parking facilities for
building residents at a ratio of at least one bicycle parking space for every five (5) one
and one-half (1.5) multi-family units. Such bicycle parking facilities must be provided
near the building entrance accessible to the street. Multi-family developments shall also
provide bicycle parking facilities for visitors/public at a ratio of at least one bicycle
parking space for every ten (10) automobile parking spaces provided and shall meet the
location criteria under subsection (D) of this section.
(C) No development, except a one- or two-family development, shall have fewer than
three (3) bicycle/moped parking spaces nor be required to exceed a maximum of ten
(10) such spaces.
(D) Bicycle parking spaces facilities for nonresidential developments and bicycle parking
facilities provided for the visitors/public shall be located within the parkway/street
furniture zone a maximum distance of fifty (50) feet from the building entrance, or shall
be located at least as close as the closest automobile space.
(E) Each space bicycle parking facility shall include a metal anchor sufficient to secure
the bicycle frame when used in conjunction with a user supplied lock.
(Ord. 5-0-08)
• 6-15-14-14. - FENESTRATION.
(A) Ground level retail and officenonresidential uses that face a public way shall
provide a minimum linear fenestration of sixty-five percent (65%), measured along the
length of the street frontage. Corner buildings shall continue such fenestration around
the corner of the building for at least forty (40) feet or the length of the building,
whichever is shorter.
(B) Qualifying frontage shall meet the following conditions:
1. Lower edge of lite (sill) is no higher than three (3) feet above grade.
2. Upper edge of lite (header) is no lower than ten (10) feet above grade.
(C) Fenestration shall utilize clear glass. Painted glass, reflective glass or other similarly
treated or opaque windows are not eligible. Entrances with glass elements may be
counted towards fenestration requirement, as long as qualifying fenestration extends
above the entrance to the minimum height specified above.
(Ord. 5-0-08)
Comment [LD8]: This is a new requirement
consistent with the current trend of alternative
transportation needs and the Bikeplan Update.
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• 6-15-14-15. - BUILDING FACADE ARTICULATION.
For all building facades facing public streets:
(A) The length of facade without intervening fenestration or entryway shall not exceed
twenty (20) feet.
(B) Building floors from ground level to third story above ground level shall be
delineated through the use of windows, belt courses, cornice lines or similar
architectural detailing.
(C) Facades wider than twenty-five (25) feet shall be vertically articulated to give the
appearance of being composed of multiple buildings. Such articulation shall be
accomplished by using projections, recesses, material changes, parapets, cornices,
varying roof heights/lines, or other similar architectural features.
(D) Prohibition Of Sheet Walls: No more than twenty-five (25) feet of width of any
building facade shall form a "sheet wall" from ground level to the topmost floor. A
"sheet wall" is defined as a vertical unbroken plane of facade that is unarticulated in
depth.
(Ord. 5-0-08)
• 6-15-14-16. - ALLEY ACCESS.
New nonresidential or mixed use construction in the oCSC overlay district on zoning lots
that abut a public alley narrower than eighteen (18) feet in width must provide a clear
area immediately abutting and parallel to the public alley extending to a depth of
eighteen (18) feet from the opposite edge of the existing alley. This area may not be
used for parking and is to remain free of all obstructions, including, but not limited to,
fences, posts, bollards, retaining walls, dumpsters, garbage cans, etc. Relief from this
requirement based on exceptional site conditions or other practical difficulties may be
granted by approval of the Zoning Administrator and the director of public works.
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For City Council meeting of November 24, 2014 Item P5
Ordinance 120-O-14: Special Use for a Daycare Center-Child at 1909-11 Howard Street
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Lorrie Pearson, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Ellen Cholewa, Community Development Intern
Subject: Ordinance 120-O-14, Granting a Special Use for a Daycare Center-Child
at 1909-1911 Howard Street
Date: November 13, 2014
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 120-O-
14 granting a special use permit for a Daycare Center-Child in the C1 Commercial
District. The applicant has complied with all other zoning requirements, and meets all of
the standards for a special use for this district.
In response to a request at the October 13, 2014 P&D meeting, the applicant has now
provided a Letter of Intent outlining the proposed tenant lease that commenced
September 1, 2014 (attached) and will terminate August 19, 2019 with an option to
renew.
Summary
1909-1911 Howard Street is located on the northwest corner of Howard Street and
Dodge Avenue in the C1 Commercial District. The property is surrounded by similar
commercial uses on Howard Street and single family residences to the north. The unit
in question is located along the west side of the property, adjacent to the alley, and was
previously CW Quality Cleaners.
The applicant proposes to operate A Step By Step Learning Academy, a Daycare
Center-Child, at 1909-1911 Howard Street. A Step By Step Learning Academy will
operate as a daycare center for children two months to three years in age. The
applicant currently operates an in-home daycare at 2122 Dobson Street. At full
capacity, the proposed daycare center will care for 28 children at any given time: up to
Memorandum
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12 infants/toddlers and 16 two-three year olds. Three employees will work with the
infants/toddlers and two employees will work with the two to three year olds.
A Step By Step Learning Academy anticipates operating from 6:30 a.m. to 6:30 p.m.
during the week. The daycare center proposes to use the parking lot at the rear of the
building for drop-offs and pick-ups. The daycare center will have 8-10 of the 17 total
parking spaces available for their use. Drop-off traffic will be heaviest between 6:30-8
a.m., when the other two businesses on the property, a nail salon and the Vet Center,
are not yet open. Pick-up will be heaviest between 5:30-6:30 p.m., when the Vet Center
is typically closed. The applicant anticipates pick-ups and drop-offs will not overload the
parking lot since many of the children are siblings who share rides, and because clients
typically arrive at staggered times. In the event all parking spaces are full, pick-ups and
drop-offs will utilize the area between the parking spaces and the alley just west of the
building (see site plan). Pick-ups and drop-offs will not occur on Howard Street, Dodge
Avenue, or the alley.
The daycare center will utilize the safe passage route of Howard to Dodge Avenue to
Brummel Street to visit Brummel-Richmond Park for outdoor play time. There will also
be a 480 square foot indoor play area available. The facility will be licensed by the
Illinois Department of Child and Family Services (DCFS). City staff has not received
objections to the use from any neighboring property owners.
Neighborhood Benefit
This use should not cause a negative cumulative effect on the surrounding
neighborhood. The neighborhood will benefit from having a small business that will
provide a needed service and utilize a vacant storefront.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the utilization of vacant
storefronts to encourage strong business districts and economic revitalization. The
Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
A Step By Step Learning Academy will utilize a vacant storefront and
encourage economic stability in the Howard Street corridor.
Legislative History
September 23, 2014: The ZBA recommended unanimous approval of the special use
permit for a Daycare Center-Child with the following conditions:
1. Employees cannot park on the street.
2. Hours of operation: 6 a.m. to 9 p.m.
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Attachments
Proposed Ordinance 120-O-14
September 23, 2014 ZBA Draft Meeting Minutes
ZBA Findings
Letter of Intent
September 23, 2014 ZBA Packet:
http://www.cityofevanston.org/assets/ZBA%20packet%2009.23.14.pdf
341 of 357
9/30/2014
11/13/2014
120-O-14
AN ORDINANCE
Granting a Special Use Permit for a Child Daycare Center Located at
1909 – 1911 Howard Street in the C1 Commercial District (“A Step By
Step Learning Academy, Inc.”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on September 23,
2014, pursuant to proper notice, to consider case no. 14ZMJV-0111, an application filed
by Joy Shumate, lessee of the property legally described in Exhibit A, attached hereto
and incorporated herein by reference, commonly known as 1909 – 1911 Howard Street
(the “Subject Property”) and located in the C1 Commercial District, for a Special Use
Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City Code, 2012,
as amended (“the Zoning Ordinance”), a Child Daycare Center, “A Step By Step
Learning Academy, Inc.,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Child Daycare Center met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meetings of October 13, 2014 and November 24, 2014,
the Planning and Development Committee of the City Council (“P&D Committee”)
received input from the public, carefully considered and adopted the findings and
recommendations of the ZBA in case no. 14ZMJV-0111; and
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120-O-14
~2~
WHEREAS, after the October 13, 2014 meeting of the P&D Committee,
the Applicant submitted an amended application, inclusive of a letter of intent by the
Subject Property owner for the commercial lease of said Subject Property; and
WHEREAS, at its meetings of November 24, 2014, the P&D Committee
received input from the public, carefully considered the amended application, amended
and adopted the applicable findings and recommendations of the ZBA’s
recommendation and approve the amended application in case no. 14ZMJV-0111; and
WHEREAS, at its meeting of November 24, 2014 and December 8, 2014,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Daycare Center on the Subject Property as applied for in case no. 14ZMJV-
0111.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
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120-O-14
~3~
B. Hours of Operation: The Applicant shall operate the Child Daycare Center
authorized by this ordinance only between the hours of 6:00 a.m. and 9:00 p.m.
on any given day.
D. Employee Parking: Employees shall not park on the street during hours of
operation.
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2014
Approved:
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120-O-14
~4~
Adopted:___________________, 2014 __________________________, 2014
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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120-O-14
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOT 1 IN BLOCK 1 IN OLIVER SALINGER AND COMPANY’S SECOND HOWARD STREET ADDITION,
IN THE SOUTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE
13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. THE WEST 125
FEET OF THE EAST 158 FEET OF THE NORTH 40 FEET OF THE SOUTH 2.572 CHAINS OF THE
EAST 19.43 CHAINS OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13,
EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PINs: 10-25-113-045-0000
COMMONLY KNOWN AS: 1909 – 1911 Howard Street, Evanston, Illinois.
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Page 1 of 4
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, September 23, 2014
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Matt Rodgers, Violetta Cullen, Myrna Arevalo, Beth McLennan,
Mary Beth Berns
Members Absent: Andrew Gallimore, Scott Gingold
Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto
Chair: Matt Rodgers
Declaration of Quorum
With a quorum present, Chair Rodgers called the meeting to order at 7:05pm.
Approval of Minutes
The minutes from the September 9, 2014 Zoning Board of Appeals meeting were motioned for
approval with one correction. Ms. Cullen made the motion and it was seconded by Ms.
McLennan. The motion was approved 4-0, 1 member abstained.
New Business
1840 Oak Street ZBA 14ZMJV-0112
Amy Joffe, property owner, applies for major zoning relief for off-street parking. The applicant
requests a parking variance to allow 34 parking spaces where 106 parking spaces are required
(Zoning Code Section 6-16-3-5-Table 16-B). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Ms. McLennan motioned to continue this case to the November 4, 2014 Zoning Board of
Appeals meeting. Ms. Cullen seconded the motion and it was approved 5-0.
1613 Sherman Avenue ZBA 14ZMJV-0109
Paul Chen, lessee, applies for a special use permit for a Type 2 Restaurant, Doc Popcorn, at
1613 Sherman Avenue. 1613 Sherman Avenue is located in the D2 Downtown Retail Core
District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code
Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Ms. Klotz read the case into the record.
Paul Chen, lessee, explained the proposal:
• Intend to produce and sell popcorn as a retail establishment
• Provide seating for 8-10 customers
• Hours of operation: Mon-Fri 10 a.m. to 10 p.m., Weekends 10 a.m. to midnight
• 1-2 employees present on weekdays, 3-5 employees present on weekends
• Parking in city garage available, if necessary
• Agrees to Litter Plan
• Currently operates store in Gurnee Mills (~2 years)
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Page 2 of 4
Zoning Board of Appeals
Ms. Cullen and Ms. Arevalo inquired about deliveries. Mr. Chen explained that deliveries would
occur once a week by UPS or FedEx and the dumpster would be emptied twice a week.
The ZBA entered into deliberations.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McLennan motioned to recommend approval of the proposal with the following conditions:
• Litter/Garbage Plan.
• Employees cannot park on the street.
• Hours of operation fall between 6 a.m. and midnight 7 days a week
The motion was seconded by Ms. Cullen and approved 5-0.
1118 Colfax Street ZBA 14ZMJV-0110
Corrie Kasprzycki, property owner, applies for major zoning relief to convert a screen porch into
habitable space. The applicant requests a 15’ front yard setback where 27’ is required (Zoning
Code Section 6-8-2-8-A-1). The Zoning Board of Appeals is the determining body for this case.
Ms. Klotz read the case into the record.
Corrie Kasprzycki, property owner, explained the proposal:
• The house was built in 1922
• House purchased in 2008
• Need more habitable space since family has expanded
• Replace screens with windows and add heat
• Building footprint will remain the same
Chair Rodgers asked how the applicant enters her home. Ms. Kasprzycki said that she enters
her house at the side entrance. She then submitted a letter of support from her neighbors with
~18 signatures.
Chair Rodgers then inquired as to what was the average setback on the block. The applicant
said that the neighbor to the west of her house has the same setback with an open porch and
the house on the other side is setback a bit more.
The ZBA entered into deliberations.
Chair Rodgers expressed concerns about when cases like this are granted, the property owner
may come back to ask to add a new porch.
Ms. Mclennan noted that this is a very deep lot.
Ms. Berns stated that most of the block is in line with the 27’ setback. The approval of this
project will change the character of this block. She went on to say that it was only a matter of
time before they want to build a front porch even closer to the front lot line and want to add a
second story addition above this habitable space.
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Page 3 of 4
Zoning Board of Appeals
The Standards were addressed:
1. Yes
No- Ms. Berns
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Ms. McLennan motioned to recommend approval of the proposal with the following conditions:
• The project must be in substantial compliance of the documents and testimony on
record.
The motion was seconded by Ms. Arevalo and approved 4-1.
1909 – 1911 Howard Street ZBA 14ZMJV-0111
Joy Shumate, lessee, applies for a special use permit for a Daycare Center – Child, A Step By
Step Learning Academy, Inc., at 1909-1911 Howard Street. 1909-1911 Howard Street is
located in the C1, Commercial District, which requires a special use permit for a Daycare Center
– Child to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Joy Shumate, lessee, explained the proposal:
• Caters to 6 weeks old to 3 year old children
• Applicant currently operates home daycare at 2122 Dobson Street
• There will be 28 children total (currently have 10 in home daycare)
Chair Rodgers noted that there were other adjoining businesses on the property and asked
what the proposed space was currently being purposed as. Ms. Shumate responded that it
takes up two spaces and is currently vacant. She anticipates hiring 5 employees and hours of
operation will take place between 6:30 a.m. and 6:30 p.m.
Chair Rodgers then asked about the parking situation. Ms. Shumate said that most employees
will be using public transit, but she will also lease 7-8 spaces behind the building as well. Public
parking is also available down the street.
Ms. Shumate clarified that hours of operation will never exceed 7 p.m. because any child left
that late would require a DCFS contact.
Ms. McLennan asked how many families had multiple children being cared for at the daycare.
Ms. Shumate said there were three families with multiple children in her care, so 28 vehicles
would not be trying to drop off their children at the daycare.
Chair Rodgers asked if city staff had any concerns about vehicles turning out of the alley. Ms.
Klotz said that Public Works did not note any concerns at the SPAARC meeting.
Ms. Arevalo inquired as to where drop-offs would be taking place. Ms. Shumate said that drop-
offs would occur in the back parking lot; adjacent to the alley.
Ms. McLennan asked if drop-offs would be staggered time-wise. Ms. Shumate said she
anticipates a lot of the drop-offs occurring on the earlier side, but there should be a decent
amount of drop-offs later in the morning as well.
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Page 4 of 4
Zoning Board of Appeals
Ms. McLennan asked when the other businesses in the vicinity closed. Ms. Shumate responded
that the Vet center usually closes at 4 p.m. Ms. McLennan then asked how long the applicant
had been operating her business, to which Ms. Shumate replied, 3 years.
The ZBA entered into deliberations.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Klotz noted that Standards 1 & 9 will be found compliant per the proposed text amendment
that is currently in process.
Ms. Cullen motioned to recommend approval of the proposal with the following conditions:
• Employees cannot park on the street.
• Hours of operation: 6 a.m. to 9 p.m.
The motion was seconded by Ms. McLennan and approved 5-0.
Ms. Klotz noted that the ZBA rule changes will be proposed in October.
The meeting adjourned at 8:00 p.m.
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P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on September 23, 2014, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-10-2-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
Case Number: 14ZMJV-0111
Address or
Location:
1909-1911 Howard Street
Applicant: Joy Shumate
Proposed
Special Use:
Daycare Center-Child, A Step By Step Learning Academy, in C1
District
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P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 5-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and, based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__x__ approval with conditions specifically:
1. Employees are not to park on the street
2. Hours of operation fall between 6 a.m. and 9 p.m.
_____ denial of the proposed special use.
__________________________________________ Date: _____________
Matt Rodgers
Zoning Board of Appeals Chair
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P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org
Community Development Department 847-448-8126 www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3700 Evanston, IL 60201
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
_______ Scott Gingold _____ ____
___X___ Beth McLennan __X__ ____
___X___ Matt Rodgers __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Andrew Gallimore _____ ____
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INSITE
COMMERCIAL REALTY
Commercial Lease Term Sheet
1. Premises: 1907-09 W. Howard Street, Evanston, IL
2. Size: Approximately 2,100 square feet (30' wide by 70' deep)
3. Tenant: A Step by Step Learning Academy, Inc.
4. Landlord: Sam Callas
5. Use of Premises: Learning Center/Day Care for infants and toddlers ages 6 weeks to three years
6. Occupancy Date: May 15, 2014, or sooner
7. Lease Commencement Date: September 1, 2014
8. Initial Term: Five (5) years
9. Termination Date: August 31, 2019
10. Renewal Options: Three (3) five-year options
11. Rent: $3,000/month gross
12. Escalations: 3% annually
13. Rent Schedule - Initial Term
Period Monthly Rent (rounded)
9/1/14 - 8/31/15 $3,000.00
9/1/15 - 8/31/16 $3,090.00
9/1/16 - 8/31/17 $3,185.00
9/1/17 - 8/31/18 $3,280.00
9/1/18-8/31/19 $3,375.00
14. Security Deposit: One month's rent ($3,000). Deposit and first month's rent (total of $6,000)
due upon signing of Lease
15. Utilities: Tenant responsible for its own water, electricity and gas usage, all metered separately
16. Parking: Two (2) reserved spaces at southwestern end of parking lot, immediately in back of
Premises
17. Landlord Improvement - see attached Schedule "A"
916 Main Street, Suite #1 Evanston, IL 60202 312.203.3199
ross(5)lnsiteCommerclalRea ltv.com vtfw/w.lnSiteCommercialRealtv.com
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18. Access: Tenant shall have access to the parking lot and Premises 24/7
19. Tenant Improvements - see attached Schedule "B" *
20. Signage: At Tenant's expense, Identification of business on awning in front of building. Awning
to be delivered cleaned and painted. Tenant artwork to be approved by Landlord, whose
approval shall not be unreasonable withheld
21. Right of first refusal on additional space in building: Tenant to be notified if/when another
space in the building is known to be available, and have the right of first refusal on leasing the
additional space on terms similar to those in the lease proposed here
Agency: It is acknowledged that InSite Commercial Realty (Broker) is the only broker involved in
the proposed transaction, and that Broker shall be compensated as per its existing Listing Agreement
with the Landlord.
The terms and conditions of any Lease Agreement between Tenant and Landlord shall be
consistent with the business points outlined herein. The parties acknowledge and agree that they have
not attempted in this letter to set forth all essential terms and such terms will be included in the Lease
Agreement. THE PARTIES ACKNOWLEDGE THAT IN NO EVENT WILL THIS LETTER BE CONSTRUED AS AN
ENFORCEABLE CONTRACT TO LEASE THE PREMISES UNLESS AND UNTIL A LEASE AGREEMENT HAS BEEN
EXECUTED BY BOTH PARTIES.
Kindly review this Term Sheet and, if acceptable, provide your acceptance in the spaces
provided below. Landlord will then prepare a Lease Agreement for review.
Ross Goldstein, Managing Broker
LANDLORD TENANT
A Step by Step Learning Academy, Inc.
Sam Callas
Its:
Date:
916 Main Street, Suite #1 Evanston, IL 60202 312.203.3199
rosstainsiteCommercialRealtv.com yvww.lnSiteConimer<;i^lRe9ltV.<:onR 355 of 357
Commercial Lease Term Sheet -1907-09 Howard Street, Evanston, IL
Sam Callas (Landlord) and Joy Shumate (Officer of Tenant)
Schedule A - Landlord Improvements
1. Heating and Air Conditioning - two (2) rooftop unit(s)
2. Plumbing - build out of Adult Washroom as per feasibility plan (attached) and regulatory
requirements
3. Doors (2 in back, 2 in front) - all doors to be delivered in good working order with new locks
and keys
4. Windows - Delivered clean and free of any tape or other adhesives
5. Condition of space - Space to be delivered in broom-clean condition (floors and windows)
without any leaks from roof
6. Awning - Exterior awning to be cleaned and painted
7. Building - brought up to code
a) Rear of building: Paint to be removed, leaving only brickwork
b) Rear of building: Gutter fixed, should be on the other side of the door
c) Inside building: all wires are capped
d) Front of building: all lights under canopy in front to be in working order
8. Landlord Improvements to be completed by July 1, 2014
Schedule B - Tenant improvements
1. Build-out of two (2) Classrooms
2. Build-out of one (1) Children's Washroom
3. Build-out of one (1) Storage Closet
4. Build-out of Kitchenette area in rear of space (to include counter, 3-sink basin. Janitor's Closet,
etc.)
5. Build out of one (1) Office
AGREED: A Step by Step Learning Academy, Inc.
Sam Callas, Landlord Joy Shumate, President
Date: Date:
916 Main Street, Suite #1 Evanston, IL 60202 312.203.3199
ross@ InsiteCommercial Rea Ity.com wwv\/.lnSiteCommercialRealtv.com
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For Planning and Development Committee meeting of November 24, 2014 Item PD1
Implementation of West Evanston Plan
For Discussion
To: Members of the Planning and Development Committee
From: Johanna Nyden, Economic Development Manager
Lorrie Pearson, Planning and Zoning Administrator
Subject: Presentation on the Implementation of the West Evanston Plan
Date: October 30, 2014
Discussion:
In May 2007, City Council adopted the West Evanston Master Plan, which covered an
area of primarily vacant or underutilized industrial properties, the former Mayfair railroad
right-of-way and embankment, and the adjacent Church/Dodge commercial district.
The plan set forth five guiding principles:
Principle 1: Reconnect the Community by addressing the barrier created by the
former Mayfair railroad right-of-way.
Principle 2: Maintain the Green Character of the Community by including front
yards, wide parkways, and small parks in new development.
Principle 3: Increase the Walkability of the existing neighborhood and new
development with wide sidewalks and parkways and improvements to
streetscape in commercial areas.
Principle 4: Provide a Lifecycle of Housing Choices to include a mix of housing
types and affordable housing.
Principle 5: Provide Feasible Neighborhood-Scaled Commercial Space to
encourage neighborhood-serving businesses.
Since the adoption of the plan, many steps have been made toward achieving these
principles. Staff will provide a presentation on the steps taken, which include revising
the zoning ordinance, making streetscape improvements, and encouraging new
businesses and housing development.
Memorandum
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