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Home My WebLink About10.13.14 Packet CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, October 13, 2014 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development (P&D) Committee meets at 7:15 pm City Council meeting will convene after conclusion of the P&D meeting ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Grover (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Rainey Human Services - Alderman Burrus 1 of 423 City Council Agenda October 13, 2014 Page 2 of 7 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of September 22, 2014 (M2) Approval of Minutes of the Regular City Council Meeting of September 29, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through September 21, 2014 $2,728,279.51 (A2) City of Evanston Bills – October 14, 2014 $6,051,237.99 Credit Card Report for period ending August 31, 2014 $ 128,220.55 For Action (A3.1) Approval of Contract Award to O’Hara Construction, Inc., for the Fire Station No. 2 Interior Renovation Project, Bid (14-01) Staff recommends City Council authorize the City Manager to execute a contract for the Fire Station No. 2 Interior Renovation Project with O’Hara Construction, Inc., (8115 Ridgeway Avenue, Skokie, IL) in the amount of $157,451.72. Funding is provided by FY 2014 CIP (Account 415.26.4150.65502.415827) with a budget of $170,000. For Action (A3.2) Approval of Purchase of Trees and Planting Services for Fall 2014 Planting Staff recommends approval of the purchase of 224 trees, and planting services for 100 trees, from Suburban Tree Consortium (STC) in the amount of $53,683.76. Funding is provided by the Parks/Forestry Division budget (Account 2655.65005), and from the “Replant Express” program which allows residents to pay the cost of the tree plus delivery to be added to the planting list immediately For Action 2 of 423 City Council Agenda October 13, 2014 Page 3 of 7 (A3.3) Approval of Contract with Leathers & Associates for Professional Consulting Services for the Penny Park Renovation Project Staff recommends that City Council authorize the City Manager to execute a sole source contract for playground design and construction administration of the Penny Park Renovation Project with Leathers & Associates (225 South Fulton Street, Ithaca, NY) at a cost of $38,707. Funding is provided by the FY2014 Capital Improvement Program (Account 415398) with a budget of $100,000. For Action (A4) Single Audit for FY2013 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2013. For Action (A5) Resolution 79-R-14, Accepting a Grant Award for the Long Term Care Ombudsman Program Staff recommends City Council adoption of Resolution 79-R-14 authorizing the City Manager to sign notification of grant award for the maximum award amount of $28,639 with Age Options to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. For Action (A6) Resolution 80-R-14, Accepting Grant Awards in Order to Help Fund a Congregate Senior Meal Program at the Levy Senior Center and Fleetwood- Jourdain Community Center Staff recommends City Council adoption of Resolution 80-R-14 authorizing the City Manager to sign notification of grant awards for the maximum award amount of $47,556 with Age Options to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. For Action (A6.1) Approval of Renewal of Contract Award to Catholic Charities for Senior Meal Food Programs Staff recommends City Council authorize the City Manager to renew the contract between the City of Evanston and Catholic Charities (6212 S. Sangamon, Chicago, IL) to provide a senior congregate meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center for the period October 1, 2014 through September 30, 2015 in the not–to–exceed amount of $4.45 per lunch meal. Total meal program contract value is projected at $47,556. Funding provided by the Fleetwood-Jourdain (3040.65025) and Levy Center (3055.65025) meal program expenditure accounts. For Action 3 of 423 City Council Agenda October 13, 2014 Page 4 of 7 (A7) Resolution 81-R-14, Authorizing Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends adoption of Resolution 81-R-14 by which City Council would authorize the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2014 budget. For Action (A8) and (A9) Local Liquor Commissioner recommends City Council adoption of Ordinances 113-O-14 and 114-O-14. The City of Evanston’s Local Liquor Control Board finds that twenty-two (22) ounce containers are typical of the craft beer industry. (A8) Ordinance 113-O-14, Amending City Code Section 3-4-6-(P-1) to Allow for Sale of Beer in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 113-O-14, which permits sale of beer in twenty-two (22) ounce containers for off- site consumption for the current Class P-1 liquor license. For Introduction (A9) Ordinance 114-O-14, Amending City Code Section 3-4-6-(P-2) to Allow for Sale of Beer in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 114-O-14, which permits sale of beer in twenty-two (22) ounce containers for off- site consumption for the current Class P-2 liquor license. For Introduction (A10) Ordinance 122-O-14, Dissolution of Southwest Tax Increment Finance District Staff recommends adoption of Ordinance 122-O-14 to dissolve the Southwest Tax Increment Finance (TIF) District effective December 31, 2014. For Introduction (A11) Ordinance 60-O-14 Amending the Minority, Women and Evanston Based Employer (MWEBE), and Local Employment Programs (LEP) The Minority, Women and Evanston Business Enterprise Development Committee (MWEBE) and staff recommend consideration of Ordinance 60-O-14, an amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 1.0% of total project value penalty. This ordinance was originally introduced on April 28, 2014 and has been amended from a 3.0% penalty to 1.0%. For Action (A12) Ordinance 112-O-14, Amending City Code Section 3-4-6 By Creating the New Class S-1 Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 112-O-14, which creates a new subsection, Class S-1 liquor license for non-profit organizations who wish to obtain an annual liquor license. For Action 4 of 423 City Council Agenda October 13, 2014 Page 5 of 7 PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 50-O-14 Amending Title 4, Chapter 14 of the City Code from “Site Plan and Appearance Review” (SPAARC) to Design and Project Review (DAPR) City staff recommends the adoption of Ordinance 50-O-14 to institute a revised staff design and project review process. Staff has identified several revisions that are noted in the attached ordinance that will change this review process and lead to improved recommendations. For Introduction (P2) Ordinance 119-O-14, Granting a Special Use for a Restaurant-Type 2 at 1613 Sherman Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 119-O-14 granting a special use permit for a Type 2 Restaurant, Doc Popcorn, in the D2 Downtown Retail Core District. The applicant has complied with all other zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P3) Ordinance 110-O-14 Zoning Ordinance Text Amendment for Child and Adult Daycare Centers in C1 and C2 Districts Staff recommends adoption of Ordinance 110-O-14 to allow “Daycare Center – Child” and “Daycare Center – Adult” as Special Uses in C1 and C2 Commercial Districts. For Introduction (P4) Ordinance 120-O-14, Granting a Special Use for a Child Daycare Center- at 1909-1911 Howard Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 120-O-14 granting a special use permit for a Child Daycare Center- in the C1 Commercial District. The applicant proposes to operate A Step By Step Learning Academy at 1909-1911 Howard Street, and has complied with all other zoning requirements, and meets all of the standards for a special use for this district. For Introduction 5 of 423 City Council Agenda October 13, 2014 Page 6 of 7 (P5) Ordinance 116-O-14, Granting a Special Use for Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 116-O-14 granting a special use permit for an Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1a Business District. This ordinance was introduced at the September 22, 2014 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 111-O-14, Amending the City Code to Increase the Age of Sale, Purchase, and Possession of Tobacco or Liquid Nicotine Products from Eighteen (18) to Twenty-One (21) Years of Age Human Services Committee and staff recommend City Council adoption of Ordinance 111-O-14 amending City Code subsection 3-14-6, increasing the age of sale, purchase, and possession of tobacco or liquid nicotine products from eighteen (18) years of age to twenty-one (21) years of age. For Introduction ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 78-R-14, Financial Assistance Agreement for Now We’re Cookin’ Culinary Service Center Incubator Program The Economic Development Committee and staff recommend approval of Resolution 78-R-14 authorizing the City Manager to execute a third and final grant agreement with Now We’re Cookin’ for an amount not to exceed $38,400 for the period October 15, 2014 through December 31, 2015 to assist with the expansion of the formal food business incubator program. For Action RULES COMMITTEE (O2) Resolution 77-R-14, Proposed Revisions to City Council Rule 6.2 and 9.5 Rules Committee and staff recommend approval of proposed revisions to Council Rules 6.2 and 9.5. Section 6.2 pertains to Citizen Comment and 9.5 pertains to the Human Services Committee. For Action 6 of 423 City Council Agenda October 13, 2014 Page 7 of 7 MEETINGS SCHEDULED THROUGH OCTOBER 2014 Upcoming Aldermanic Committee Meetings: Wed, Oct 15 5:30 PM City-School Liaison Committee Wed, Oct 15 6:30 PM M/W/EBE Advisory Committee Mon, Oct 20 7:00 PM City Council meeting Tues, Oct 21 7:30 PM Housing & Community Dev Act Ctte Wed, Oct 22 6:00 PM Transportation/Parking Committee Wed, Oct 22 7:30 PM Economic Development Committee Thurs, Oct 23 5:30 PM Emergency Telephone System Board Fri, Oct 24 7:00 AM Housing & Homelessness Commission Mon, Oct 27 6:00 PM A&PW, P&D, City Council meetings Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 7 of 423 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 22, 2014 Roll Call: Alderman Tendam Alderman Wynne Alderman Grover Alderman Wilson Alderman Rainey Alderman Holmes Alderman Burrus Alderman Fiske Absent: Alderman Braithwaite Presiding: Mayor Elizabeth Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council at 7:45 P.M. Mayor Public Announcements: The Mayor announced the death of former 6th ward Alderman Craig J. Cain. He served as an Alderman from 1965-1973 and died at the age of 91. The Mayor announced that Northwestern University and ETHS won their football games. She also stated that she attended Dae Dae World and it was a terrific celebration. City Manager Public Announcements: The City Manager had no announcements Communications: City Clerk The Deputy City Clerk had no communications Citizen Comment: Agenda Items: Mardi Klevs – Supports selling the Harley Clarke mansion but believes that it should stay within the public domain through a building easement agreement. Barbara Janes – Prefers that the City retain control over the building and the land. She stated that the Counsel needs to give the City Manager firm guidelines on the provisions that must be in the final agreement. The public should be able to discuss the agreement before final negotiations. 8 of 423 City Council Agenda September 22, 2014 Page 2 of 13 Sigrid Pilgrims – Congratulated Evanston on being the 5th most livable place to live. Proposed that the City should sale the Harley Clarke Mansion $1.00 to IDNR with the stipulation that if IDNR should vacate the property for whatever reason, the building would revert back to the City of Evanston. Junad Rizki – Disagrees with the City loaning money to the Evanston Art Center. He also commented on City Manager’s evaluation, civic center parking lot and rail tank car safety. He urged the City Council to investigate the two fires at the junk yard over the weekend. Herb Harms – Believe that the Harley Clarke Mansion should not be refurbished and it was never designed for public use. Mike Vasilko – Objects to the City of Evanston giving millions of dollars to rich for-profit companies like the O’Donnell Investment Group. He also mentioned that wrote to Alderman Tendam to request that the item A3.2 be removed from the agenda. Karla DiNoto – Supports Little Beans Café coming to Evanston Carol Bild – Supports Little Beans Café Pat Valko – Supports Little Beans Café Shannon Moffitt – Supports Little Beans Café Kerri Schoomyoung – Supports Little Beans Café Linda Damashek – Requested that City Council amend section 2.6 to read “Provisions shall be included to require the City of Evanston to resume ownership of 2603 Sheridan Road in perpetuity should the State of Illinois wish to vacate the building in the future”. She also request to amend section 2.8 to read “The Ordinance shall contain a provision for the deed to contain a right of reversion to the city of Evanston should the State of Illinois no longer occupy the property for public purposes. Non-Agenda items: Our American Voice Group – Requested that the City Council allow them to hang posters at park and recreation centers for Text to Tip program. Alderman Rainey moved to allow the posters to be hung in parks and other facilities and Alderman Holmes seconded the motion. The motion passed 8-0. Junad Ritzki - Spoke about city officials attending the mash up, budget cut of 3%, and increasing in water bill. Peggy Tarr – Spoke regarding the noise cause by Revolution spin 9 of 423 City Council Agenda September 22, 2014 Page 3 of 13 Items not approved on Consent Agenda: (A3.2) Approval of Contract with The Lakota Group for Professional Consulting Services for the Park System Evaluation (RFP 14-53) Staff recommends that City Council authorize the City Manager to execute a contract for the Park System Evaluation with The Lakota Group (212 West Kinzie Street, Chicago, IL) at a total cost of $244,144 which includes a 10% contingency for potential field testing. Funding is provided by the FY2014 Capital Improvement Plan (CIP) Project #416457 with a budget of $300,000. For Action (A15) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff recommend City Council consideration of Ordinance 109-O-14, which regulates transportation network providers to mandate certain standards, requirements, and consumer protections of such providers. For Introduction (P2) Ordinance 115-O-14, Granting a Special Use for Commercial Indoor Recreation, at 1017 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 115-O-14 granting a special use permit for Commercial Indoor Recreation, Tier One Training Center, at 1017 Davis Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. For Introduction (H2) Ordinance 103-O-14, Authorizing the City Manager to Negotiate for the Lease and Sale of 2603 Sheridan Road (Harley Clarke Mansion) Members of the Human Services Committee and staff recommend adoption of Ordinance 103-O-14, which authorizes the City Manager to pursue negotiations with the Illinois Department of Natural Resources to lease the property and sell the buildings at 2603 Sheridan Road, commonly known as the Harley Clarke Mansion. This ordinance was introduced at the September 8, 2014 City Council meeting. For Action (O4) Resolution 68-R-14, Authorizing the City Manager to Negotiate a TIF Grant Agreement with O’Donnell Investment Company for 835 Chicago Avenue Staff and the Economic Development Committee recommend adoption of Resolution 68-R-14 “Authorizing the City Manager to Negotiate a TIF Grant 10 of 423 City Council Agenda September 22, 2014 Page 4 of 13 Agreement with O’Donnell Investment Company for the Development of a Vacant Property Located at 835 Chicago Avenue.” Staff and the Economic Development Committee recommend an amount not to exceed $2,900,000 for eligible expenses. Funding is to be provided by the Chicago/Main Tax Increment Financing District. For Action SPECIAL ORDER OF BUSINESS (SP1) Consideration of Loan Assistance Request from Evanston Art Center Staff requests that City Council consider and provide direction regarding a request from the Evanston Art Center for a loan of $500,000 from the City. For Action Norah Diedrich requested that the City Council consider a short term loan for $500,000. The City Council requested appropriate documentation to consider the loan. The City Manager will come back next week with more information. The motion was approved 7-1. Alderman Burrus voted nay CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of September 8, 2014 (M2) Approval of Minutes of the Regular City Council Meeting of September 15, 2014 For Action Approved with amendment to the September 8, 2014 meeting minutes. ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through September 7, 2014 $2,703,381.43 (A2) City of Evanston Bills – September 23, 2014 $2,601,855.09 For Action Approved on consent agenda (A3.1) Approval of Contract with Schroeder & Schroeder, Inc. for 2014 Alley Paving Project (Bid 14-56) Staff recommends the City Council authorize the City Manager to execute a contract in response to Bid 14-56, awarding the first of two contracts for the 2014 Alley Paving Project to Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL), in the amount of $176,738 for the alley north of Leonard Place, and east of Wesley Avenue. Funding is provided by the Special Assessment Fund (6365.65515). The home owner’s portion of the cost is $88,369 which is collected over a period of ten years. 11 of 423 City Council Agenda September 22, 2014 Page 5 of 13 For Action (A3.2) Approval of Contract with The Lakota Group for Professional Consulting Services for the Park System Evaluation (RFP 14-53) Staff recommends that City Council authorize the City Manager to execute a contract for the Park System Evaluation with The Lakota Group (212 West Kinzie Street, Chicago, IL) at a total cost of $244,144 which includes a 10% contingency for potential field testing. Funding is provided by the FY2014 Capital Improvement Plan (CIP) Project #416457 with a budget of $300,000. For Action (A3.3) Approval of Single Source Purchase Davis Streetscape Furniture from Landscapeforms Staff recommends City Council approval of the single source purchase of the following streetscape furniture items for Davis Street: 5 Melville Style Benches, 30 Poe Style Litter Containers from Landscapeform (431 Lawndale Avenue, Kalamazoo, MI) in the amount of $51,900. In April 2013 City Council approved the Concept Plan for Davis Street, which included landscape furniture items. Funding is provided as follows: $23,846.70 from the Washington National TIF and $28,053.30 from the CIP Project # 416438. For Action (A3.4) Approval of Agreement with Harris Computer Systems for Migration of AQUAS Database from Oracle to Microsoft SQL Staff recommends that City Council authorize the City Manager to execute an agreement with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) to migrate the NorthStar Utility Billing software database from Oracle to Microsoft SQL, in the amount of $31,500. This one time data migration and application setup of $31,500 will be funded by the Utilities Department, Account 510.71.7125.62340. For Action (A3.5) Approval of Contract with National Power Rodding Corporation for 2014 Manhole Lining (Bid 14-57) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Manhole Lining with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL) in the amount of $133,600. Funding is provided by the Sewer Fund, Account 7400.62461, with a budget of $215,000 allocated for sewer maintenance and repair. For Action (A3.6) Approval of Contract with Standard Equipment Company for Emergency Repair of Sewer Cleaning Vehicle #956 Staff recommends that City Council authorize the City Manager to execute a contract for the emergency repair of the sewer cleaning vehicle #956 with Standard Equipment Company (2033 West Walnut St., Chicago, IL) in the amount of $39,518.62. Funding is provided by the Fleet Maintenance Fund, Account 26.7710.65060, which has a budget of $950,000 specifically allocated 12 of 423 City Council Agenda September 22, 2014 Page 6 of 13 for fleet maintenance and repairs. For Action (A3.7) Approval of 2014 CIPP Sewer Rehabilitation Contract B with Insituform Technologies USA, LLC (Bid 14-43) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract B with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $230,584. Funding in the amount of $130,551 is provided by the Sewer Fund, Account 515.71.7420.62461, which has an FY 2014 budget of $515,000. Funding in the amount of $100,033 is provided by the Washington National TIF, which has an FY 2014 allocation of $185,000 for this project. For Action (A4) Approval of Change Order #1 with UrbanWorks for Comprehensive Signage Design Program (RFP 12-41) City Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 for additional services provided by UrbanWorks, LLC (213 W Institute Pl, Chicago, IL) in the development of a Comprehensive Signage Design Program (RFP 12-41). The change order will increase the contract amount by $19,720 from $52,270 to $71,990. Funding is provided by Parking Fund 505.19.7005.65515 and CIP Project #700511. For Action (A5) Approval of School District 65 Rock Salt Agreement for 2014/2015 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $92.95 per ton for the period November 15, 2014 to April 15, 2015. For Action Approved on consent agenda (A6) Approval of School District 202 Rock Salt Agreement for 2014/2015 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $92.95 per ton for the period November 15, 2014 to April 15, 2015. For Action (A7) Resolution 67-R-14, Authorizing Fulfillment of Terms of the Gigabit Grant Previously Awarded to the City from the State of Illinois and Selection of ISP and Network Operator Staff recommends the adoption of Resolution 67-R-14 authorizing the City Manager to enter into certain agreements to fulfill all terms of a grant previously awarded to the City from the State of Illinois regarding Gigabit Infrastructure Installation in the City of Evanston. In fulfillment of the grant, staff recommends that City Council authorize the City Manager to further negotiate and execute two 13 of 423 City Council Agenda September 22, 2014 Page 7 of 13 agreements with OnShore Networks (1407 W. Chicago Ave, Chicago, IL) for the deployment of the Illinois Gigabit Communities Challenge Grant. For Action (A8) Resolution 71-R-14, Authorizing an Intergovernmental Agreement with Metropolitan Water Reclamation District for the Civic Center Parking Lot Reconstruction Staff requests adoption of Resolution 71-R-14, authorizing the City Manager to execute an Intergovernmental Agreement with Metropolitan Water Reclamation District (MWRD) for the Civic Center Parking Lot Reconstruction Project. Funding is provided by a $750,000 MWRD Grant and by $500,000 from the Parking Fund. For Action (A9) Resolution 72-R-14, Great Lakes and St. Lawrence Cities Initiative (“GLSLCI”) Sustainable Municipal Water Management Scorecard Staff recommends City Council adoption of Resolution 72-R-14 accepting the Sustainable Municipal Water Management Scorecard evaluation of Evanston’s integrated water management policies. For Action (A10) Resolution 74-R-14, Authorizing the Mayor to Enter into a Restated Employment Contract with City Manager Wally Bobkiewicz Mayor Tisdahl recommends City Council adoption of Resolution 74-R-14 authorizing an amended contract for City Manager Wally Bobkiewicz. For Action (A11) Resolution 76-R-14, Supporting Comments on the Proposed Rulemaking on Rail Tank Car Safety Mayor Tisdahl requests City Council adoption of Resolution 76-R-14 supporting comments on the proposed rulemaking on rail tank car safety. This resolution is in response to a request made by Barrington President Karen Darch at the September Northwest Municipal Conference Board meeting. For Action (A12) Resolution 65-R-14, Authorizing the City Manager to enter into an Agreement with Etc. Music School for Space at the Noyes Cultural Arts Center City staff recommends the City Council adoption of Resolution 65-R-14 authorizing the City Manager to enter into an agreement for 3 month lease term with Etc. Music School for space at the Noyes Cultural Arts Center. For Action 14 of 423 City Council Agenda September 22, 2014 Page 8 of 13 (A13) Resolution 66-R-14, Authorizing the City Manager to enter into an Agreement with Ozge Samanci and Shirley Adams for Space at the Noyes Cultural Arts Center City staff recommends the City Council adoption of Resolution 66-R-14 authorizing the City Manager to enter into an agreement for 3 month lease term with Ozge Samanci and Shirley Adams for space at the Noyes Cultural Arts Center For Action (A14) Resolution 75-R-14, Authorizing the City Manager to enter into an Agreement with Roberta Levin for Space at the Noyes Cultural Arts Center City staff recommends the City Council adoption of Resolution 75-R-14 authorizing the City Manager to enter into an agreement for 3 month lease term with Roberta Levin for space at the Noyes Cultural Arts Center. For Action (A15) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff recommend City Council consideration of Ordinance 109-O-14, which regulates transportation network providers to mandate certain standards, requirements, and consumer protections of such providers. For Introduction (A16) Ordinance 112-O-14, Amending City Code Section 3-4-6 By Creating the New Class S-1 Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 112-O-14, which creates a new subsection, Class S-1 liquor license for non-profit organizations who wish to obtain an annual liquor license. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Housing Authority of Cook County (HACC) Funding Request for Rehabilitation of Perlman and Walchirk Apartments The Housing and Homelessness Commission and City staff recommend funding in the amount of $150,000 from the City’s HOME Investment Partnership grant for the Housing Authority of Cook County’s Senior Redevelopment project for 199 units of senior and disabled housing in the Walchirk and Perlman Apartments, located at 2300 Noyes Court and 1900 Sherman Avenue. Funding is provided by HOME Fund Account 240.21.5430.65535. For Action (P2) Ordinance 115-O-14, Granting a Special Use for Commercial Indoor Recreation, at 1017 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of 15 of 423 City Council Agenda September 22, 2014 Page 9 of 13 Ordinance 115-O-14 granting a special use permit for Commercial Indoor Recreation, Tier One Training Center, at 1017 Davis Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. For Introduction (P3) Ordinance 116-O-14, Granting a Special Use for Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 116-O-14 granting a special use permit for an Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1a Business District. For Introduction (P4) Ordinance 105-O-14, Granting a Special Use for a Type 2 Restaurant, Blaze Pizza at 1737 Sherman Avenue The Zoning Board of Appeals and the City Staff recommend adoption of Ordinance 105-O-14 granting a special use permit for a Type 2 Restaurant, Blaze Pizza. The applicant has complied with all other zoning requirements, and meets all of the standards of a special use for this district. This ordinance was introduced at the September 8, 2014 City Council meeting. For Action (P5) Ordinance 104-O-14 Extension of Time for Orrington Hotel Planned Development, 1710 Orrington Avenue and 1717-1725 Sherman Avenue Staff recommends adoption of Ordinance 104-O-14 to extend the time for completion of Orrington Hotel Planned Development located at 1710 Orrington Avenue and 1717-1725 Sherman Avenue originally approved in October of 2003. The Ordinance grants a two-year extension to obtain building permits for construction of the 30 residential units above the hotel’s parking garage located at 1717-1725 Sherman Avenue by October 11, 2016. This ordinance was introduced at the September 8, 2014 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Resolution 62-R-14, Authorizing the City of Evanston to Support the Statewide and National Ban on Nontherapeutic Uses of Antibiotics in Livestock Production Members of the Human Services Committee and City staff recommend City Council adoption of Resolution 62-R-14, authorizing the City of Evanston to support the statewide and national ban on nontherapeutic uses of antibiotics in livestock production. For Action 16 of 423 City Council Agenda September 22, 2014 Page 10 of 13 (H2) Ordinance 103-O-14, Authorizing the City Manager to Negotiate for the Lease and Sale of 2603 Sheridan Road (Harley Clarke Mansion) Members of the Human Services Committee and staff recommend adoption of Ordinance 103-O-14, which authorizes the City Manager to pursue negotiations with the Illinois Department of Natural Resources to lease the property and sell the buildings at 2603 Sheridan Road, commonly known as the Harley Clarke Mansion. This ordinance was introduced at the September 8, 2014 City Council meeting. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval of Façade Improvement Project at 430 Asbury Avenue in Support of Little Beans Café Evanston The Economic Development Committee and staff recommend the approval of a Façade Improvement Grant for Little Beans Café at 430 Asbury Avenue on a 50/50 cost sharing basis in an amount not to exceed $30,000. Funding is provided by the Economic Development Fund’s Business District Improvement Account #5300.65522, which has a remaining balance of $109,438.25. For Action (O2) Resolution 69-R-14, Authorizing the City Manager to Negotiate and Execute a Loan Agreement with Little Beans Café Evanston, LLC The Economic Development Committee and staff recommend the approval of Resolution 69-R-14 “Authorizing the City Manager to Negotiate and Execute a Loan Agreement with Little Beans Café Evanston, LLC.” The loan is in the amount of $75,000. Funding is provided by the Economic Development Fund’s Business Attraction & Expansion Account #5300.62660, with a total budget allocation of $500,000. For Action (O3) Resolution 70-R-14, Authorizing the City Manager to Negotiate and Execute a Forgivable Loan Agreement with Little Beans Café Evanston, LLC The Economic Development Committee and staff recommend the approval of Resolution 70-R-14 “Authorizing the City Manager to Negotiate and Execute a Forgivable Loan Agreement with Little Beans Café Evanston, LLC.” The forgivable loan is in the amount of $20,000. Funding is provided by the Economic Development Fund’s Business Attraction & Expansion Account #5300.62660, with a total budget allocation of $500,000. For Action (O4) Resolution 68-R-14, Authorizing the City Manager to Negotiate a TIF Grant Agreement with O’Donnell Investment Company for 835 Chicago Avenue 17 of 423 City Council Agenda September 22, 2014 Page 11 of 13 Staff and the Economic Development Committee recommend adoption of Resolution 68-R-14 “Authorizing the City Manager to Negotiate a TIF Grant Agreement with O’Donnell Investment Company for the Development of a Vacant Property Located at 835 Chicago Avenue.” Staff and the Economic Development Committee recommend an amount not to exceed $2,900,000 for eligible expenses. Funding is to be provided by the Chicago/Main Tax Increment Financing District. For Action Alderman Rainey moved to approve the consent agenda and it was seconded. The consent agenda was approved 8-0. Items for discussion: (A3.2) Approval of Contract with The Lakota Group for Professional Consulting Services for the Park System Evaluation (RFP 14-53) Staff recommends that City Council authorize the City Manager to execute a contract for the Park System Evaluation with The Lakota Group (212 West Kinzie Street, Chicago, IL) at a total cost of $244,144 which includes a 10% contingency for potential field testing. Funding is provided by the FY2014 Capital Improvement Plan (CIP) Project #416457 with a budget of $300,000. For Action Alderman Holmes motion for approval and it was seconded by Alderman Tendam. Alderman Wilson requested to send item back to committee and it was seconded. (A15) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers City staff recommend City Council consideration of Ordinance 109-O-14, which regulates transportation network providers to mandate certain standards, requirements, and consumer protections of such providers. For Introduction Alderman Holmes requested that this item be held in committee. The City Manager will come back a later time for further discussion. (P2) Ordinance 115-O-14, Granting a Special Use for Commercial Indoor Recreation, at 1017 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 115-O-14 granting a special use permit for Commercial Indoor Recreation, Tier One Training Center, at 1017 Davis Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. 18 of 423 City Council Agenda September 22, 2014 Page 12 of 13 For Introduction Alderman Rainey motioned to suspend the rules and moved for approval. It was seconded and the motion passed 8-0. (H2) Ordinance 103-O-14, Authorizing the City Manager to Negotiate for the Lease and Sale of 2603 Sheridan Road (Harley Clarke Mansion) Members of the Human Services Committee and staff recommend adoption of Ordinance 103-O-14, which authorizes the City Manager to pursue negotiations with the Illinois Department of Natural Resources to lease the property and sell the buildings at 2603 Sheridan Road, commonly known as the Harley Clarke Mansion. This ordinance was introduced at the September 8, 2014 City Council meeting. For Action The Motion was approved 7-1. Alderman Rainey voted nay (O4) Resolution 68-R-14, Authorizing the City Manager to Negotiate a TIF Grant Agreement with O’Donnell Investment Company for 835 Chicago Avenue Staff and the Economic Development Committee recommend adoption of Resolution 68-R-14 “Authorizing the City Manager to Negotiate a TIF Grant Agreement with O’Donnell Investment Company for the Development of a Vacant Property Located at 835 Chicago Avenue.” Staff and the Economic Development Committee recommend an amount not to exceed $2,900,000 for eligible expenses. Funding is to be provided by the Chicago/Main Tax Increment Financing District. For Action Alderman Holmes motion for approval and it was seconded. The motion was approved 6-2. Alderman Burrus and Alderman Wilson voted nay Call of the Wards Alderman Tendam (Ward 6) – Expressed his condolences to local business owner Cipora Katz who passed away late last week. Alderman Grover (Ward 7) – Announced the Green Living festival at the Ecology Center and thanked the Evanston Chamber for their work on the Mash Up. Alderman Rainey (Ward 8) – Announced that bike the ridge that will be held on September 28. There will a surprise announcement by Governor Quinn at the event. Alderman Burrus (Ward 9) – No report 19 of 423 City Council Agenda September 22, 2014 Page 13 of 13 Alderman Fiske (Ward 1) – No report Alderman Braithwaite (Ward 2) – Absent Alderman Wynn (Ward 3) – Baker Park renovation meeting will be held on October 1, 2014 at Lincoln school at 7 P.M. Alderman Wilson (Ward 4) – No report Alderman Holmes (Ward 5) - Dae Dae World event and Hispanic Heritage Month Celebration were great events that she attended on the weekend. Alderman Wilson Motion to convene into executive session and it was seconded. The meeting ended at 9:12 P.M. Submitted by, Leticia A. Blackman Deputy City Clerk 20 of 423 CITY COUNCIL SPECIAL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 29, 2014 7:00 p.m. Roll Call: Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Special City Council Meeting to order at 7:07 PM after a quorum was confirmed. Mayor Public Announcements and Proclamations Mayor Tisdahl presented a framed proclamation to the owner of Williams Shoes - The Walking Spirit celebrating their 60th Anniversary, and called September 29, 2014 a day of recognition. She also announced October 2014 as National Community Planning Month, as well as October 5-11, 2014 as National Fire Prevention Week City Manager Public Announcements Catherine Hurley, Sustainable Programs Coordinator announced the grant Evanston received from the state of Illinois for expansion of the DIVVY Program. Evanston and Oak Park share in $200,000.00. Communications: City Clerk Clerk Greene had no communications to share with the audience. Citizen Comment The following spoke on SP2 (the bike routing): Dan Joseph passed out two documents speaking against the proposed bike path to Sheridan Road. Natalie Watson stated she read all of the citizen comments, and that we should read people and not signs along the streets. Bicyclists, pedestrians, and motorist should learn to work together and share the road spaces. Nancy Sreenan stated she is a real around bicyclist and she is supportive of the bike plan, and she wanted to know are we encouraging or discouraging bicycling. Junad Rizki stated the Council and City are not following procedures, and asked where are the monies coming from. 21 of 423 City Council Agenda September 29, 2014 Page 2 of 3 Stuart Kipnis asked why such a large number of people come out only for “Bike The Ridge” and not at other times. He is asking for a safer path for families to bike and to make biking a priority. .Betty Ester stated green park areas should not be destroyed in placing a bike path through our parks. Tom Witt stated he would like improvement of the roads for both bicyclists and motorist. Steven Sidell Jes Sherbourne, stated he like the way the Council uses data before committing to a project. Jeanne Lindwall, spoke of how the plan effect pedestrians Dan Fajerstein, thought the bike plan is great. Hugh Burtling, a member of the advisory bike committee and thanked the Council for its working on the plan. Nancy Wagni, representing Active Transportation Alliance asked the Council to proceed with the plan in a speedy manner. Charles Pint, thanked the Council for allowing the Cub Scouts racing their boxcars. Rosemary O’Neil, stated only 5% of the bikers follow the rules of the road. She asked to have SP1 deferred until a later date. Sue Carlson, asked if there is a single Transportation document, and asked for the effect businesses economic interests. Mitra Hartmann, stated that bicycling in Evanston is extremely unsafe and is not a bicycle friendly community. Mayor Tisdahl announced the recent passing of former Corporation Counsel Jack Siegel. Mr. Siegel was 88 at the time of his death. SPECIAL ORDERS OF BUSINESS (SP1) Sheridan Road/Chicago Avenue Improvement Project Staff requests approval to defer resurfacing, streetscape and bike improvements along Sheridan Road/Chicago Avenue Corridor from Grove Street to Isabella Street until 2017, and authorization to complete the required utility improvements along corridor in 2015. For Action This item was approved by a Voice Vote. No Roll Call was taken. (SP2) Dodge Avenue Biking Improvements (Howard Street to Church Street) Staff requests approval for submission of revised biking improvements on Dodge Avenue to the Chicago Metropolitan Agency for Planning and Illinois Department of Transportation. For Action Amendment to change the proposal to buffered lanes fails 4-5 Protected bike lanes Passes 6-3 (SP3) Biking Improvements at Mason Park and Evanston Township High School Staff requests approval of proposed biking improvements at Mason Park and Evanston Township High School (ETHS) between Dodge Avenue and Pitner Avenue. 10/24/2013 6:42 PM 22 of 423 City Council Agenda September 29, 2014 Page 3 of 3 For Action The City Manager stated staff will come back October 13, 2014 with better maps and clarification. (SP4) Bike Policy Issues: Next Steps and 2015 Initiatives Staff requests City Council consider the presentation on Bike Policy next steps and 2015 initiatives. For Discussion Call of the Wards: Ward 7, Alderman Grover had no report. Ward 8, Alderman Rainey had no report. Ward 9, Alderman Burrus had no report. Ward 1, Alderman Fiske had no report Ward 2, Alderman Braithwaite reported on the “Black Male Summit” that occurred at ETHS and thanked all the participants who made it such a success. Ward 3, Alderman Wynne made a reference to have the City of Evanston look into sourcing their uniforms like Chicago has done. Ward 4, Alderman Wilson had no report. Ward 5, Alderman Holmes had no report. Ward 6, Alderman Tendam had no report. Since there was no further business to discuss the Mayor asked for a motion to adjourn it was seconded and by a Voice Vote the meeting ended at 9:40 PM. Submitted by, Hon. Rodney Greene, MMC/City Clerk 10/24/2013 6:42 PM 23 of 423 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, October 13, 2014 6 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF September 22, 2014 III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through September 21, 2014 $2,728,279.51 (A2) City of Evanston Bills – October 14, 2014 $6,051,237.99 Credit Card Report for period ending August 31, 2014 $ 128,220.55 For Action (A3.1) Approval of Contract Award to O’Hara Construction, Inc., for the Fire Station No. 2 Interior Renovation Project, Bid (14-01) Staff recommends City Council authorize the City Manager to execute a contract for the Fire Station No. 2 Interior Renovation Project with O’Hara Construction, Inc., (8115 Ridgeway Avenue, Skokie, IL) in the amount of $157,451.72. Funding is provided by FY 2014 CIP (Account 415.26.4150.65502.415827) with a budget of $170,000. For Action (A3.2) Approval of Purchase of Trees and Planting Services for Fall 2014 Planting Staff recommends approval of the purchase of 224 trees, and planting services for 100 trees, from Suburban Tree Consortium (STC) in the amount of $53,683.76. Funding is provided by the Parks/Forestry Division budget (Account 2655.65005), and from the “Replant Express” program which allows residents to pay the cost of the tree plus delivery to be added to the planting list immediately For Action Rev. 10/9/2014 3:51:15 PM 24 of 423 (A3.3) Approval of Contract with Leathers & Associates for Professional Consulting Services for the Penny Park Renovation Project Staff recommends that City Council authorize the City Manager to execute a sole source contract for playground design and construction administration of the Penny Park Renovation Project with Leathers & Associates (225 South Fulton Street, Ithaca, NY) at a cost of $38,707. Funding is provided by the FY2014 Capital Improvement Program (Account 415398) with a budget of $100,000. For Action (A4) Single Audit for FY2013 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2013. For Action (A5) Resolution 79-R-14, Accepting a Grant Award for the Long Term Care Ombudsman Program Staff recommends City Council adoption of Resolution 79-R-14 authorizing the City Manager to sign notification of grant award for the maximum award amount of $28,639 with Age Options to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. For Action (A6) Resolution 80-R-14, Accepting Grant Awards in Order to Help Fund a Congregate Senior Meal Program at the Levy Senior Center and Fleetwood- Jourdain Community Center Staff recommends City Council adoption of Resolution 80-R-14 authorizing the City Manager to sign notification of grant awards for the maximum award amount of $47,556 with Age Options to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. For Action (A6.1) Approval of Renewal of Contract Award to Catholic Charities for Senior Meal Food Programs Staff recommends City Council authorize the City Manager to renew the contract between the City of Evanston and Catholic Charities (6212 S. Sangamon, Chicago, IL) to provide a senior congregate meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center for the period October 1, 2014 through September 30, 2015 in the not–to–exceed amount of $4.45 per lunch meal. Total meal program contract value is projected at $47,556. Funding provided by the Fleetwood-Jourdain (3040.65025) and Levy Center (3055.65025) meal program expenditure accounts. For Action Rev. 10/9/2014 3:51:15 PM 25 of 423 (A7) Resolution 81-R-14, Authorizing Motor Fuel Tax Funds for General Maintenance of Streets Staff recommends adoption of Resolution 81-R-14 by which City Council would authorize the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2014 budget. For Action (A8) and (A9) Local Liquor Commissioner recommends City Council adoption of Ordinances 113-O-14 and 114-O-14. The City of Evanston’s Local Liquor Control Board finds that twenty-two (22) ounce containers are typical of the craft beer industry. (A8) Ordinance 113-O-14, Amending City Code Section 3-4-6-(P-1) to Allow for Sale of Beer in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 113-O-14, which permits sale of beer in twenty-two (22) ounce containers for off- site consumption for the current Class P-1 liquor license. For Introduction (A9) Ordinance 114-O-14, Amending City Code Section 3-4-6-(P-2) to Allow for Sale of Beer in Twenty-Two Ounce Containers for Off-Site Consumption Local Liquor Commissioner recommends City Council adoption of Ordinance 114-O-14, which permits sale of beer in twenty-two (22) ounce containers for off- site consumption for the current Class P-2 liquor license. For Introduction (A10) Ordinance 122-O-14, Dissolution of Southwest Tax Increment Finance District Staff recommends adoption of Ordinance 122-O-14 to dissolve the Southwest Tax Increment Finance (TIF) District effective December 31, 2014. For Introduction IV. ITEMS FOR DISCUSSION (APW1)Union Pacific Viaduct Status Staff requests that the Administration & Public Works Committee consider the evaluation of the Union Pacific (UP) railroad viaducts to assess and determine a need to prioritize cosmetic improvements, as well as provide guidance to staff to advance discussions with UP. For Discussion (APW2)Credit Card Report Staff requests that the Administration and Public Works Committee receive the Credit Card report. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT Rev. 10/9/2014 3:51:15 PM 26 of 423 Administration and Public Works Committee Meeting Minutes of September 22, 2014 Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Holmes, A. Rainey, J. Grover, C. Burrus MEMBER ABSENT: P. Braithwaite STAFF PRESENT: D. Stoneback, W. Bobkiewicz, G. Farrar, C. Plante, M. Lyons, J. Calderon, T. Turner, S. Flax, S. Nagar, L. Biggs, R. Voss, J. McRae, Chief Eddington, B. Dorneker, L. Jeschke, J. Williams- Kinsel, STAFF ABSENT: S. Robinson, J. Nyden, H. Pirooz, E. Storlie, Chief Klaiber, C. Hurley, M. Muenzer, E. Thomas-Smith, R. Dahal, S. Levine, J. Maiworm, S. Robinson, A. Porta, P. Zalmezak PRESIDING OFFICIAL: Ald. Holmes I. DECLARATION OF QUORUM A quorum being present, Ald. Holmes called the meeting to order at 6:03 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 8, 2014 Ald. Burrus moved to approve the minutes of the September 8, 2014 A&PW meeting as submitted, seconded by Ald. Grover. The minutes of the September 8, 2014 meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (A1) City of Evanston Payroll through September 7, 2014 $2,703,381.43 (A2) City of Evanston Bills – September 23, 2014 $2,601,855.09 For Action Ald. Holmes moved to approve the City of Evanston Payroll (A1) through September 7, 2014, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to approve the payroll. Ald. Holmes moved to approve the City of Evanston Bills through September 23, 2014, seconded by Ald. Grover. The Committee voted unanimously 4-0 to approve the bills. At Ald. Rainey’s inquiry, Housing and Grants Administrator Sarah Flax addressed the Darrow Avenue project. At the time of purchase, the property was appraised at approximately $77,000. It was thoroughly assessed for structural soundness prior to DRAFT - NOT APPROVED 27 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 2 of 10 purchase. If the property was demolished, another property could not be rebuilt in its place because it is non-conforming. (A3.1) Approval of Contract with Schroeder & Schroeder, Inc. for 2014 Alley Paving Project (Bid 14-56) Staff recommends the City Council authorize the City Manager to execute a contract in response to Bid 14-56, awarding the first of two contracts for the 2014 Alley Paving Project to Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL), in the amount of $176,738 for the alley north of Leonard Place, and east of Wesley Avenue. Funding is provided by the Special Assessment Fund (6365.65515). The homeowner’s portion of the cost is $88,369, which is collected over a period of ten years. For Action Ald. Burrus moved to authorize the City Manager to execute a contract in response to Bid 14-56, awarding the first of two contracts for the 2014 Alley Paving Project to Schroeder & Schroeder, Inc., in the amount of $176,738 for the alley north of Leonard Place, and east of Wesley Avenue, seconded by Ald. Grover. The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.2) Approval of Contract with The Lakota Group for Professional Consulting Services for the Park System Evaluation (RFP 14-53) Staff recommends that City Council authorize the City Manager to execute a contract for the Park System Evaluation with The Lakota Group (212 West Kinzie Street, Chicago, IL) at a total cost of $244,144, which includes a 10% contingency for potential field testing. Funding is provided by the FY 2014 Capital Improvement Plan (CIP) Project #416457 with a budget of $300,000. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute a contract for the Park System Evaluation with The Lakota Group at a total cost of $244,144, which includes a 10% contingency for potential field testing, seconded by Ald. Grover. City Manager Bobkiewicz addressed comments made regarding the MWEBE policy raised by a representative from the Lakota Group. The EBE consultant meets the requirement. There was also some dissatisfaction expressed about a past project that City Manager Bobkiewicz is confident is in the past. Sat Nagar, Assistant Director of Public Works, Infrastructure and Engineering, explained the technical aspects of the project. Seventy City parks must be inspected over 8 weeks. The teams assigned to this project will have a multi-pronged approach to complete the necessary evaluations. The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.3) Approval of Single Source Purchase Davis Streetscape Furniture from Landscapeforms 28 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 3 of 10 Staff recommends City Council approval of the single source purchase of the following streetscape furniture items for Davis Street: 5 Melville Style Benches, 30 Poe Style Litter Containers from Landscapeform (431 Lawndale Avenue, Kalamazoo, MI) in the amount of $51,900. In April 2013, City Council approved the Concept Plan for Davis Street, which included landscape furniture items. Funding is provided as follows: $23,846.70 from the Washington National TIF and $28,053.30 from the CIP Project # 416438. For Action Ald. Rainey moved to recommend City Council approval of the single source purchase of the following streetscape furniture items for Davis Street: 5 Melville Style Benches, 30 Poe Style Litter Containers from Landscapeform in the amount of $51,900 for Davis Street, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to recommend approval of the purchase. (A3.4) Approval of Agreement with Harris Computer Systems for Migration of AQUAS Database from Oracle to Microsoft SQL Staff recommends that City Council authorize the City Manager to execute an agreement with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) to migrate the NorthStar Utility Billing software database from Oracle to Microsoft SQL, in the amount of $31,500. This one time data migration and application setup of $31,500 will be funded by the Utilities Department, Account 510.71.7125.62340. For Action Ald. Holmes moved to recommend that City Council authorize the City Manager to execute an agreement with Harris Computer Systems to migrate the NorthStar Utility Billing software database from Oracle to Microsoft SQL, in the amount of $31,500, seconded by Ald. Grover. At Ald. Rainey’s inquiry, Assistant City Manager Lyons explained that all of the major systems are being moved to the smaller, more efficient platform with less overall long-term costs. It is also a less expensive operating system. The Committee voted unanimously 4-0 to recommend approval of the agreement. (A3.5) Approval of Contract with National Power Rodding Corporation for 2014 Manhole Lining (Bid 14-57) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Manhole Lining with National Power Rodding Corporation (2500 W. Arthington Street, Chicago, IL) in the amount of $133,600. Funding is provided by the Sewer Fund, Account 7400.62461, with a budget of $215,000 allocated for sewer maintenance and repair. For Action Ald. Burrus moved to recommend that City Council authorize the City Manager to execute a contract for the 2014 Manhole Lining with National Power Rodding Corporation in the amount of $133,600, seconded by Ald. Rainey. 29 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 4 of 10 The Committee voted unanimously 4-0 to recommend approval of the contract. (A3.6) Approval of Contract with Standard Equipment Company for Emergency Repair of Sewer Cleaning Vehicle #956 Staff recommends that City Council authorize the City Manager to execute a contract for the emergency repair of the sewer cleaning vehicle #956 with Standard Equipment Company (2033 West Walnut St., Chicago, IL) in the amount of $39,518.62. Funding is provided by the Fleet Maintenance Fund, Account 26.7710.65060, which has a budget of $950,000 specifically allocated for fleet maintenance and repairs. For Action Ald. Rainey moved to recommend that City Council authorize the City Manager to execute a contract for the emergency repair of the sewer cleaning vehicle #956 with Standard Equipment Company in the amount of $39,518.62, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to approve the contract. (A3.7) Approval of 2014 CIPP Sewer Rehabilitation Contract B with Insituform Technologies USA, LLC (Bid 14-43) Staff recommends that City Council authorize the City Manager to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract B with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount of $230,584. Funding in the amount of $130,551 is provided by the Sewer Fund, Account 515.71.7420.62461, which has an FY 2014 budget of $515,000. Funding in the amount of $100,033 is provided by the Washington National TIF, which has an FY 2014 allocation of $185,000 for this project. For Action Ald. Grover moved to recommend that City Council authorize the City Manager to execute a contract for the 2014 Cured-In-Place Pipe Lining Contract B with Insituform Technologies USA, LLC in the amount of $230,584, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to approve the contract. (A4) Approval of Change Order #1 with UrbanWorks for Comprehensive Signage Design Program (RFP 12-41) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for additional services provided by UrbanWorks, LLC (213 W Institute Pl, Chicago, IL) in the development of a Comprehensive Signage Design Program (RFP 12-41). The change order will increase the contract amount by $19,720 from $52,270 to $71,990. Funding is provided by Parking Fund 505.19.7005.65515 and CIP Project #700511. For Action Ald. Holmes moved to recommend that City Council authorize the City Manager to execute Change Order No. 1 for additional services provided by UrbanWorks, LLC in the development of a Comprehensive Signage Design 30 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 5 of 10 Program (RFP 12-41) increasing the contract amount by $19,720 from $52,270 to $71,990, seconded by Ald. Rainey. City Manager Bobkiewicz thanked Parking and Revenue Manager Rickey Voss and ICMA Fellow Jonathan Williams-Kinsel for all their work on the change order and the new design. The Committee voted unanimously 4-0 to recommend approval of the change order. (A5) Approval of School District 65 Rock Salt Agreement for 2014/2015 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $92.95 per ton for the period November 15, 2014 to April 15, 2015. For Action Ald. Burrus moved to recommend City Council authorize the City Manager to sign an agreement with Evanston School District 65 for the sale of rock salt in the amount of $92.95 per ton for the period November 15, 2014 to April 15, 2015, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to recommend approval of the agreement. (A6) Approval of School District 202 Rock Salt Agreement for 2014/2015 Staff recommends City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $92.95 per ton for the period November 15, 2014 to April 15, 2015. For Action Ald. Burrus moved to recommend City Council authorize the City Manager to sign an agreement with Evanston School District 202 for the sale of rock salt in the amount of $92.95 per ton for the period November 15, 2014 to April 15, 2015, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the agreement. (A7) Resolution 67-R-14, Authorizing Fulfillment of Terms of the Gigabit Grant Previously Awarded to the City from the State of Illinois and Selection of ISP and Network Operator Staff recommends the adoption of Resolution 67-R-14 authorizing the City Manager to enter into certain agreements to fulfill all terms of a grant previously awarded to the City from the State of Illinois regarding Gigabit Infrastructure Installation in the City of Evanston. In fulfillment of the grant, staff recommends that City Council authorize the City Manager to further negotiate and execute two agreements with OnShore Networks (1407 W. Chicago Ave, Chicago, IL) for the deployment of the Illinois Gigabit Communities Challenge Grant. For Action Ald. Rainey moved to recommend adoption of Resolution 67-R-14 authorizing the City Manager to enter into certain agreements to fulfill all terms of a grant previously awarded to the City from the State of Illinois and further negotiate 31 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 6 of 10 and execute two agreements with OnShore Networks for the deployment of the Illinois Gigabit Communities Challenge Grant in the City of Evanston, seconded by Ald. Grover. IT Division Manager Jose Calderon explained that the City will create a technology corridor at Chicago and Main that will include 737 Chicago, 835 Chicago, 515 Main and 900 Main by leveraging the City’s existing fiber network and extending it to those three buildings. The target is to bring residential and commercial connectivity to that area. City Manager Bobkiewicz noted that the property at 835 Chicago will have access to this network at the time construction is completed. At Ald. Grover’s inquiry, IT Manager Calderon explained that we approached larger vendors like AT&T and Comcast to discuss this project and they had concerns about reaching the target of 1,000 users. OnShore Networks agreed to be the service provider. The Committee voted unanimously 4-0 to recommend adoption of the resolution. (A8) Resolution 71-R-14, Authorizing an Intergovernmental Agreement with Metropolitan Water Reclamation District for the Civic Center Parking Lot Reconstruction Staff requests adoption of Resolution 71-R-14, authorizing the City Manager to execute an Intergovernmental Agreement with Metropolitan Water Reclamation District (MWRD) for the Civic Center Parking Lot Reconstruction Project. Funding is provided by a $750,000 MWRD Grant and by $500,000 from the Parking Fund. For Action Ald. Grover moved to recommend adoption of Resolution 71-R-14, authorizing the City Manager to execute an Intergovernmental Agreement with Metropolitan Water Reclamation District (MWRD) for the Civic Center Parking Lot Reconstruction Project, seconded by Ald. Ra iney. The Committee voted unanimously 4-0 to adopt the resolution. (A9) Resolution 72-R-14, Great Lakes and St. Lawrence Cities Initiative (“GLSLCI”) Sustainable Municipal Water Management Scorecard Staff recommends City Council adoption of Resolution 72-R-14 accepting the Sustainable Municipal Water Management Scorecard evaluation of Evanston’s integrated water management policies. For Action Ald. Holmes moved to recommend City Council adoption of Resolution 72-R- 14 accepting the Sustainable Municipal Water Management Scorecard evaluation of Evanston’s integrated water management policies, seconded by Ald. Grover. Lara Biggs, Superintendent of Construction of the Utilities Department, discussed the Sustainable Municipal Water Management Scorecard. The scorecard measures the strengths and weaknesses related to water, storm water and rainwater. There are six major principals and 25 milestones within the principals. Superintendent 32 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 7 of 10 Biggs highlighted the City’s strengths and noted the plans in place to improve the weaknesses. Evanston performed well in most areas, but did find a couple of areas for improvement: True cost water pricing and water preparedness for climate change. Superintendent Biggs encouraged residents and Committee members to review the full report on the City’s website to learn more about why we scored the way we did for each milestone. At Ald. Rainey’s inquiry, Superintendent Biggs explained that the changes for development are similar to those in the storm water control ordinance. Erosion control measures are being enforced with contractors on a policy basis instead of an ordinance basis. She explained that the requirements will be brought back to the committee in the form of an ordinance for review and approval. After discussion, the Committee voted unanimously 4-0 to adopt the resolution. (A10) Resolution 74-R-14, Authorizing the Mayor to Enter into a Restated Employment Contract with City Manager Wally Bobkiewicz Mayor Tisdahl recommends City Council adoption of Resolution 74-R-14 authorizing an amended contract for City Manager Wally Bobkiewicz. For Action Ald. Burrus moved to recommend City Council adoption of Resolution 74-R-14 authorizing an amended contract for City Manager Wally Bobkiewicz, seconded by Ald. Grover. Ald. Grover noted that this year’s annual review incorporated input from others in the discussion. It made for a robust and constructive evaluation and review. She credits Evanston’s progress to Wally’s leadership. Ald. Burrus thanked Wally for all of his efforts for the City. Ald. Rainey added that a visioning meeting was held to discuss livability in the City when Wally first joined the organization. Evanston has won many awards due to Wally’s leadership and the team he has chosen. Ald. Holmes noted the change in the evaluation process was for the best. She was very proud of this process. Ald. Rainey added that she was very proud to appoint Alds. Grover, Holmes and Wynne as the evaluation subcommittee. She thanked each member for their work. After discussion, the Committee voted unanimously 4-0 to adopt the resolution. (A11) Resolution 76-R-14, Supporting Comments on the Proposed Rulemaking on Rail Tank Car Safety 33 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 8 of 10 Mayor Tisdahl requests City Council adoption of Resolution 76-R-14 supporting comments on the proposed rulemaking on rail tank car safety. This resolution is in response to a request made by Barrington President Karen Darch at the September Northwest Municipal Conference Board meeting. For Action Ald. Rainey moved to recommend adoption of Resolution 76-R-14 supporting comments on the proposed rulemaking on rail tank car safety. This resolution is in response to a request made by Barrington President Karen Darch at the September Northwest Municipal Conference Board meeting, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to adopt the resolution. (A12) Resolution 65-R-14, Authorizing the City Manager to enter into an Agreement with Etc. Music School for Space at the Noyes Cultural Arts Center Staff recommends the City Council adoption of Resolution 65-R-14 authorizing the City Manager to enter into an agreement for 3-month lease term with Etc. Music School for space at the Noyes Cultural Arts Center. For Action Ald. Grover moved to recommend City Council adoption of Resolution 65-R-14 authorizing the City Manager to enter into an agreement for 3-month lease term with Etc. Music School for space at the Noyes Cultural Arts Center, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to adopt the resolution. (A13) Resolution 66-R-14, Authorizing the City Manager to enter into an Agreement with Ozge Samanci and Shirley Adams for Space at the Noyes Cultural Arts Center Staff recommends the City Council adoption of Resolution 66-R-14 authorizing the City Manager to enter into an agreement for 3-month lease term with Ozge Samanci and Shirley Adams for space at the Noyes Cultural Arts Center. For Action Ald. Grover moved to recommend City Council adoption of Resolution 66-R-14 authorizing the City Manager to enter into an agreement for 3-month lease term with Ozge Samanci and Shirley Adams for space at the Noyes Cultural Arts Center, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to adopt the resolution. (A14) Resolution 75-R-14, Authorizing the City Manager to enter into an Agreement with Roberta Levin for Space at the Noyes Cultural Arts Center Staff recommends the City Council adoption of Resolution 75-R-14 authorizing the City Manager to enter into an agreement for 3-month lease term with Roberta Levin for space at the Noyes Cultural Arts Center. For Action Ald. Grover moved to recommend City Council adoption of Resolution 75-R-14 authorizing the City Manager to enter into an agreement for 3-month lease 34 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 9 of 10 term with Roberta Levin for space at the Noyes Cultural Arts Center, seconded by Ald. Burrus. The Committee voted unanimously 4-0 to adopt the resolution. (A15) Ordinance 109-O-14, Adding Title 3, Chapter 31, Regarding Transportation Network Providers Staff recommends City Council consideration of Ordinance 109-O-14, which regulates transportation network providers to mandate certain standards, requirements, and consumer protections of such providers. For Introduction Ald. Burrus moved to recommend City Council consideration of Ordinance 109-O-14, which regulates transportation network providers to mandate certain standards, requirements, and consumer protections of such providers, seconded by Ald. Rainey. Ald. Grover requested exploring the option of deregulating Evanston taxis instead of regulating the rideshare programs. She is looking to increase both competition and rideshare and taxicab service for Evanston residents. Ald. Burrus stated that the Committee needs more information before making a decision. She is very concerned with the safety factor of this issue. City Attorney Farrar explained that the City of Evanston proposed ordinance includes some language from the Chicago ordinance. He added that taxicab regulations have remained unchanged since the late 80’s or early 90’s. Ald. Rainey explained that licensed taxis have far more privileges than rideshare programs. She is an avid Uber user. The drivers are nice and polite and the cars are clean. She feels unsafe in taxis. City Manager Bobkiewicz offered to have staff research what other communities are doing and how it interplays with our existing taxi regulations. Ald. Grover suggested gathering the information to determine if a special meeting is warranted. She asked for the following data: 1) The cost associated to us with regulated taxicabs; 2) Revenue generated from the taxi licensing; 3) How can we ask Uber drivers to contribute to the City’s loss of taxi revenue? At Ald. Rainey’s inquiry, City Attorney Farrar explained that there are several affirmative obligations within the ordinance submitted for purposes of tracking. City Manager Bobkiewicz added that there is a willingness from these third party companies to follow locally adopted ordinances. More information will be presented within the next 30 days. At the request of City Manager Bobkiewicz, the Committee voted unanimously to hold this item. 35 of 423 Administration and Public Works Committee Meeting Minutes of 9-22-14 Page 10 of 10 (A16) Ordinance 112-O-14, Amending City Code Section 3-4-6 By Creating the New Class S-1 Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 112-O- 14, which creates a new subsection, Class S-1 liquor license for non-profit organizations who wish to obtain an annual liquor license. For Introduction Ald. Burrus moved to recommend City Council adoption of Ordinance 112-O- 14, which creates a new subsection, Class S-1 liquor license for non-profit organizations who wish to obtain an annual liquor license, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the resolution. IV. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Grover. The Committee voted unanimously 4-0 to adjourn. The meeting was adjourned at 6:59p.m. Respectfully submitted, Janella Hardin 36 of 423 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: October 08, 2014 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Continuing in 2014 the bills list will not include the Evanston Public Library. The Library bills will be included for informational purposes in the Treasurer’s Monthly Report. Summary: Payroll – Sept. 8th, 2014 through Sept. 21st, 2014 $2,728,279.51 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Oct. 14, 2014 $6,051,237.99 General Fund Amount – Bills list $ 766,623.48 General Fund Amount – Supplemental list $ _______ General Fund Total: $ 766,623.48 TOTAL AMOUNT OF BILLS LIST & PAYROLL $8,779,517.50 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending August 31, 2014 $128,220.55 Attachments: Bills List, August Credit Card Transactions For City Council meeting of October 13, 2014 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 37 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 100 GENERAL FUND 10290 CITY OF EVANSTON -PETTY CASH PETTY CASH REIMBURSEMENT 399.22 10290 CITY OF EVANSTON -PETTY CASH PETTY CASH REIMBURSEMENT 374.12 13040 ALLEGRA PRINT & IMAGING PRINTED WHITE ENVELOPES 1,087.00 13040 ILLINOIS PAPER COMPANY COPY PAPER 180.00 13040 ILLINOIS PAPER COMPANY COPY PAPER 2,812.00 21639 EYE MED VISION CARE VISION INSURANCE PREMIUM 3,009.20 21640 GUARDIAN DENTAL INSURANCE PREMIUM 15,027.68 21640 METLIFE SMALL BUSINESS DENTAL INSURANCE PREMIUM 19,759.85 21680 RTA TRANSIT BENEFIT FARE PROGRAM *RTA TRANSIT BENEFIT RELOAD 2,065.25 22730 BANK OF AMERICA *PURCHASING CARD AUG.2014 128,220.55 41420 DIRECTOR, ILLINOIS STATE SEIZED FUNDS 2,195.77 100 GENERAL FUND Total 175,130.64 1300 CITY COUNCIL 62456 ON TRACK FULFILLMENT INC.PRINTING 870.34 1300 CITY COUNCIL Total 870.34 1400 CITY CLERK 56045 YOUNAN, ASHOR RETURNED BOOK 94.00 62210 MSF GRAPHICS, INC.PRINTING 2,160.50 65095 OFFICE DEPOT OFFICE SUPPLIES 492.74 1400 CITY CLERK Total 2,747.24 1505 CITY MANAGER 62295 STOWE, LUKE REIMBURSEMENT NAGW 2014 CONF.51.80 62295 AFFY TAPPLE *TAFFY APPLES 846.00 62295 WALTER BOBKIEWICZ REIMBURSEMENT BIG TEN MANAGERS MEETING 361.00 62295 WALTER BOBKIEWICZ REIMBURSEMENT ICMA CONFERENCE 1,868.45 62295 WALTER BOBKIEWICZ REIMBURSEMENT IL. MUNICIPAL LEAGUE CONF.54.00 62295 CINDY PLANTE REIMBURSEMENT ICMA CONFERENCE 882.59 64540 AT & T MOBILITY *COMMUNICATION CHARGES 156.31 65095 OFFICE DEPOT OFFICE SUPPLIES 55.04 1505 CITY MANAGER Total 4,275.19 1510 PUBLIC INFORMATION 62205 EVANSTON ROUNDTABLE LLC ADVERTISEMENT FOR LATINO RESOURCES 440.00 62205 EVANSTON ROUNDTABLE LLC BANNER AD FROM 9.3.14 TO 9.12.14 75.00 65095 OFFICE DEPOT OFFICE SUPPLIES -17.23 1510 PUBLIC INFORMATION Total 497.77 1525 MISC. BUSINESS OPERATIONS 68205 EVANSTON TOWNSHIP HIGH SCHOOL CRADLE TO CAREER INITIATIVE 50,000.00 1525 MISC. BUSINESS OPERATIONS Total 50,000.00 1705 LEGAL ADMINISTRATION 62509 SUSAN D BRUNNER HEARING OFFICER 3,430.00 62509 ANJANA HANSEN HEARING OFFICER 1,140.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 960.00 62509 LAW OFFICE OF MITCHELL C. EX HEARING OFFICER 1,710.00 65010 WEST GROUP PAYMENT CTR LEGAL BOOKS PUBLICATION 102.82 65010 WEST GROUP PAYMENT CTR MONTHLY RESEARCH CHARGES 807.69 65010 COOK COUNTY JURY VERDICT REPORTER LEGAL BOOKS AND PUBLICATION 470.00 1705 LEGAL ADMINISTRATION Total 8,620.51 1905 ADM.SERVICES- GENERAL SUPPORT 62280 FEDERAL EXPRESS CORP.SHIPPING 108.03 62615 MESIROW FINANCIAL SPECIAL EVENTS POLICY 470.00 1905 ADM.SERVICES- GENERAL SUPPORT Total 578.03 1910 FINANCE DIVISION - REVENUE 51620 JONES, ELLIOTT TAX REFUND 700.00 62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 39.41 62431 GARDA CASH LOGISTICS ARMORED CAR SERVICES 35.44 62449 DUNCANPARKING TECHNOLOGIES, INC.CITATION MANAGEMENT 23,667.37 64541 AZAVAR TECHNOLOGIES UTILITY TAX AUDIT 51.92 1910 FINANCE DIVISION - REVENUE Total 24,494.14 1920 FINANCE DIVISION - ACCOUNTING 62185 ACCOUNTEMPS ACCOUNTING SERVICES 4,306.04 62185 ACCOUNTEMPS ACCOUNTS PAYABLE COORD.5,759.66 62185 ACCOUNTEMPS COLLECTIONS COORD.4,384.52 62280 FEDERAL EXPRESS CORP.SHIPPING 190.91 62295 HITESH DESAI REIMBURSEMENT IGFOA CONFERENCE 140.00 65095 OFFICE DEPOT OFFICE SUPPLIES 52.89 1920 FINANCE DIVISION - ACCOUNTING Total 14,834.02 138 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 1925 FINANCE DIVISION - PURCHASING 62185 GOV TEMPS USA, LLC CONSULTING SERVICES 6,114.50 65095 OFFICE DEPOT OFFICE SUPPLIES 385.40 1925 FINANCE DIVISION - PURCHASING Total 6,499.90 1929 HUMAN RESOURCE DIVISION 62160 THEODORE POLYGRAPH SERVICE, INC.BACKGROUND CHECKS-POLICE 270.00 65095 OFFICE DEPOT OFFICE SUPPLIES 96.17 65125 MARK VEND COMPANY SUMMER EMPLOYEE APPRECIATION 770.90 1929 HUMAN RESOURCE DIVISION Total 1,137.07 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFFSITE DATA PROTECTION 615.01 62250 SMS SYSTEMS MAINTENANCE SERVICES, INC.COMPUTER HARDWARE MAINTENANCE 590.80 62340 ACCELA, INC.2014 ANNUAL MAINTENANCE ACCELA 128,000.00 62340 DELL COMPUTER CORP.VIRTUAL DESKTOP INSTALL DELL 10,000.00 62340 ORACLE AMERICA, INC.JDE JUNE - AUG 2014 SUPPORT 35,204.70 62340 ORACLE AMERICA, INC.JDE MARCH - MAY 2014 SUPPORT 35,204.73 62340 ORACLE AMERICA, INC.ORACLE LICENSING 2,795.88 62380 US BANK EQUIPMENT FINANCE COPIER MAINTENANCE 5,170.79 64505 AT & T COMMUNICATION CHARGES 190.14 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,292.34 1932 INFORMATION TECHNOLOGY DIVI. Total 219,064.39 1941 PARKING ENFORCEMENT & TICKETS 52505 KAPLAN, LEONARD CITATION REFUND 30.00 52505 HENSLEY, KELLY CITATION REFUND 10.00 52505 WISEBURG, DENNA CITATION REFUND 30.00 52505 MURPHY, HAROLD CITATION REFUND 30.00 52505 MACH, JAMI LEIGH CITATION REFUND 31.25 52505 RYDER LOGISTICS & TRANSPORTATION CITATION REFUND 30.00 64540 NEXTEL *COMMUNICATION CHARGES 410.19 1941 PARKING ENFORCEMENT & TICKETS Total 571.44 2120 HOUSING REHABILITATION 64540 NEXTEL *COMMUNICATION CHARGES 60.92 2120 HOUSING REHABILITATION Total 60.92 2126 BUILDING INSPECTION SERVICES 52080 CUSTOM CONTRACTING BUILDING PERMIT REFUND 793.23 52095 FRANK STOWELL & SONS, INC.ELECTRICAL PERMIT REFUND 120.00 62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL 995.00 62210 ALLEGRA PRINT & IMAGING ENVELOPES 153.00 62425 ELEVATOR INSPECTION SERVICE INSPECTION SERVICES 1,859.00 62464 SAFEBUILT ILLINOIS BACKUP INSPECTIONS & PLAN REVIEWS 3,531.45 64540 NEXTEL *COMMUNICATION CHARGES 193.43 2126 BUILDING INSPECTION SERVICES Total 7,645.11 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS 2013 ESG EXPENSES 9,027.51 2128 EMERGENCY SOLUTIONS GRANT Total 9,027.51 2205 POLICE ADMINISTRATION 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 3,043.98 62245 EVANSTON CAR WASH & DETAIL CAR WASHES 192.99 62315 FEDERAL EXPRESS COPR.SHIPPING 56.58 62360 LILY HANSCOM YOUTH SERVICES ADVOCATE 1,909.96 62360 KELLI NELSON VICTIM SERVICES ADVOCATE 2,144.79 62360 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 15.00 64005 COMED UTILITIES- AUGUST 307.70 65125 EVANSTON FUNERAL & CREMATION REMOVAL SERVICES 600.00 2205 POLICE ADMINISTRATION Total 8,271.00 2210 PATROL OPERATIONS 62490 ILLINOIS LIQUOR CONTROL TOBACCO ENFORCEMENT PROGRAM 110.00 65020 VCG UNIFORM UNIFORMS 5,084.80 65085 SAFARILAND, LLC EVIDENCE SUPPLIES 113.84 2210 PATROL OPERATIONS Total 5,308.64 2215 CRIMINAL INVESTIGATIONS 65125 ULINE SHIPPING SUPPLIES 159.48 2215 CRIMINAL INVESTIGATIONS Total 159.48 2240 POLICE RECORDS 65095 ILLINOIS PAPER COMPANY PAPER 108.50 65095 OFFICE DEPOT OFFICE SUPPLIES 108.86 65095 OFFICE DEPOT OFFICE SUPPLIES 101.10 239 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 65095 OFFICE DEPOT OFFICE SUPPLIES 103.61 65095 OFFICE DEPOT OFFICE SUPPLIES 18.99 65625 CENTRAL RUG & CARPET CO.CARPET TILE-HALLWAY & OFFICES 7,275.00 2240 POLICE RECORDS Total 7,716.06 2245 COMMUNICATIONS 64540 NEXTEL *COMMUNICATION CHARGES 2,319.72 2245 COMMUNICATIONS Total 2,319.72 2250 SERVICE DESK 62425 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 181.00 65040 GRAINGER, INC., W.W.MAINTENANCE SUPPLIES 177.66 65040 SUPERIOR INDUSTRIAL SUPPLY MAINTENANCE SUPPLIES 1,326.16 65625 FORWARD SPACE LLC D/B/A JANITORIAL SUPPLIES 1,986.12 2250 SERVICE DESK Total 3,670.94 2251 311 CENTER 64505 ON TRACK FULFILLMENT INC.311 POSTCARDS 200.00 64505 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2251 311 CENTER Total 238.01 2255 OFFICE-PROFESSIONAL STANDARDS 61055 NET TRANSCRIPTS, INC.TRANSCRIPTS 327.60 2255 OFFICE-PROFESSIONAL STANDARDS Total 327.60 2260 OFFICE OF ADMINISTRATION 62295 RING, MARIANNE MEALS-CRIMINAL INTELLIGENCE ANALYSIS 75.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC SHOOTING SKILLS FOR WOMEN 225.00 62295 DUKLER, MARLA MEALS-JUV. SKILLS 75.00 62295 ENDRE, MICHAEL MEALS-CRIMINAL INTELLIGENCE ANALYSIS 75.00 62295 JUST, CLARA MEALS-JUV. SKILLS 75.00 62295 YATES, MATTHEW MEALS-CARBINE INSTRUCTOR 75.00 62295 BRIAN RUST MEALS-WMD ADVANCED 45.00 62295 IVAN REZA MEALS-CARBINE INSTRUCTOR 75.00 62295 IL HOMICIDE INVESTIGATORS ASSOCIATION ILHIA FIFTH ANNUAL TRAINING CONFERENCE 245.00 65015 KIESLER POLICE SUPPLY, INC.AMMUNITION 5,079.76 2260 OFFICE OF ADMINISTRATION Total 6,044.76 2270 TRAFFIC BUREAU 65085 L3 COMMUNICATIONS MOBILE-VISION, INC.POLICE CAR VIDEO SYSTEMS 110.90 2270 TRAFFIC BUREAU Total 110.90 2280 ANIMAL CONTROL 62225 ANDERSON PEST CONTROL PEST CONTROL 54.26 64015 NICOR UTILITIES-AUGUST 168.17 65085 ALARM DETECTION SYSTEMS, INC.ALARM 171.95 65125 HILLS PET NUTRITION PET FOOD 146.91 65125 PETSMART KITTY LITTER 36.95 2280 ANIMAL CONTROL Total 578.24 2285 PROBLEM SOLVING TEAM 65085 PRINTABLE PROMOTIONS PST MAGNETS 861.90 2285 PROBLEM SOLVING TEAM Total 861.90 2305 FIRE MGT & SUPPORT 64540 NEXTEL *COMMUNICATION CHARGES 501.39 64540 VERIZON WIRELESS COMMUNICATION CHARGES 152.04 65020 AIR ONE EQUIPMENT POWER BOOTS 2,134.00 65020 AIR ONE EQUIPMENT UNIFORM 274.00 65020 ON TIME EMBROIDERY, INC.UNIFORMS 3,339.44 65125 MINUTEMAN PRESS OPEN HOUSE 192.02 2305 FIRE MGT & SUPPORT Total 6,592.89 2310 FIRE PREVENTION 65095 ILLINOIS PAPER COMPANY COPY PAPER 434.20 2310 FIRE PREVENTION Total 434.20 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE BILLING CHARGES- AUGUST 2014 5,039.55 62295 SAM'S CLUB DIRECT *SUPPLIES 435.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 626.19 65095 OFFICE DEPOT OFFICE SUPPLIES -14.51 65625 STRYKER SALES CORPORATION STRETCHER LOAD SYSTEM 36,531.50 2315 FIRE SUPPRESSION Total 42,617.73 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 92.44 2407 HEALTH SERVICES ADMIN Total 92.44 340 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 2435 FOOD AND ENVIRONMENTAL HEALTH 62477 NEXTEL *COMMUNICATION CHARGES 60.92 62477 VERIZON WIRELESS COMMUNICATION CHARGES 129.21 64540 NEXTEL *COMMUNICATION CHARGES 284.60 64540 VERIZON WIRELESS COMMUNICATION CHARGES 28.11 65095 OFFICE DEPOT OFFICE SUPPLIES 84.42 2435 FOOD AND ENVIRONMENTAL HEALTH Total 587.26 2440 VITAL RECORDS 65095 ALLEGRA PRINT & IMAGING ENVELOPES 150.00 2440 VITAL RECORDS Total 150.00 2605 DIRECTOR OF PUBLIC WORKS 64540 NEXTEL *COMMUNICATION CHARGES 57.57 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 2605 DIRECTOR OF PUBLIC WORKS Total 95.58 2610 MUNICIPAL SERVICE CENTER 62245 OTIS ELEVATOR COMPANY OTIS-ELEVATOR SERVICE AGREEMENT RENEWAL 4,307.01 62425 OTIS ELEVATOR COMPANY OTIS-ELEVATOR SERVICE AGREEMENT RENEWAL 4,165.00 62430 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 1,450.68 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR MAINTENANCE 1,288.81 65090 CINTAS CORPORATION #2 SAFETY SUPPLIES 56.38 2610 MUNICIPAL SERVICE CENTER Total 11,267.88 2640 TRAF. SIG. & ST. LIGHT. MAINT 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 840.00 2640 TRAF. SIG. & ST. LIGHT. MAINT Total 840.00 2650 PARKS AND FORESTRY ADMIN 64540 NEXTEL *COMMUNICATION CHARGES 1,175.48 2650 PARKS AND FORESTRY ADMIN Total 1,175.48 2655 PARKS & FORESTRY MAINT. & OPER. 62195 OLSON, DAVE REFUND FOR LANDSCAPE 384.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.GREEN BAY RD LANDSCAPE MAINTENANCE 6,301.42 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.HOWARD ST. LANDSCAPE MAINTENANCE 1,374.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.MAIN ST STREETSCAPE MAINTENANCE 1,036.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.SHERMAN PLANTER TREE REPLACEMENT 1,398.00 62199 GAMETIME PLAYGROUND EQUIPMENT 182.36 62199 KOMPAN, INC.CIRCLE NET 1,449.08 62295 SAM'S CLUB DIRECT *SUPPLIES 113.46 62295 APWA CHICAGO METRO CHAPTER *APWA TRAINING 120.00 62385 PRINTABLE PROMOTIONS SUPPLIES 556.42 62385 SAVATREE REMOVAL OF ELM TREE 1,500.00 64540 NEXTEL *COMMUNICATION CHARGES 78.09 65005 WEST CENTRAL MUNICIPAL CONFERENCE MEMBER DUES FY2015 575.00 65055 REINDERS, INC.PRESSURE VALVE 327.21 65055 REINDERS, INC.SERVICE CALL 200.00 65055 REINDERS, INC.THROTTLE CABLE 179.81 65055 REINDERS, INC.V BELTS 671.74 65090 CINTAS CORPORATION #2 SAFETY SUPPLIES 90.69 2655 PARKS & FORESTRY MAINT. & OPER. Total 16,537.28 2665 STREETS AND SANITATION ADMINIS 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING SUPERVISORY 160.00 62295 APWA CHICAGO METRO CHAPTER *APWA TRAINING 110.00 64540 NEXTEL *COMMUNICATION CHARGES 1,433.01 64540 VERIZON WIRELESS COMMUNICATION CHARGES 380.10 2665 STREETS AND SANITATION ADMINIS Total 2,083.11 2670 STREET AND ALLEY MAINTENANCE 62415 SHRED ALL RECYCLING SYSTEMS INC TIRE RECYCLING 341.34 65055 ARROW ROAD CONSTRUCTION HOT ASPHALT MIX CONTRACT EXTENSION 4,739.56 65055 PETER BAKER & SON CO.COLD PATCH MATERIAL PURCHASE 1,505.40 65055 OZINGA CHICAGO RMC, INC.CONCRETE CONTRACT EXTENSION 4,093.50 65115 ARTS & LETTERS LTD.TEMPORARY NO PARKING SIGNS 795.00 65115 TRAFFIC CONTROL & PROTECTION, INC.TRAFFIC CONTROL SIGNS 535.00 2670 STREET AND ALLEY MAINTENANCE Total 12,009.80 2677 FACILITIES 62225 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 464.20 62225 MARK VEND COMPANY VENDING SERVICE 151.39 62225 DUSTCATCHERS, INC.FLOOR MAT SERVICE 189.00 62225 SMITH MAINTENANCE COMPANY JANITORIAL SERVICE 4,669.91 62245 COMCAST CABLE COMMUNICATION CHARGES 133.62 62245 OTIS ELEVATOR COMPANY OTIS-ELEVATOR SERVICE AGREEMENT RENEWAL 14,794.12 64540 NEXTEL *COMMUNICATION CHARGES 628.21 65040 WAREHOUSE DIRECT INC.JANITORIAL SUPPLY 183.12 441 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 65050 MANUFACTURES EDGE, INC.JAMES PARK IRRIGATION PUMP 1,944.60 2677 FACILITIES Total 23,158.17 3005 REC. MGMT. & GENERAL SUPPORT 64540 NEXTEL *COMMUNICATION CHARGES 57.57 3005 REC. MGMT. & GENERAL SUPPORT Total 57.57 3010 REC. BUSINESS & FISCAL MGMT 62705 PLUG & PAY TECHNOLOGIES FEE FOR CREDIT CARD CHARGES AT CENTERS 123.07 62705 PLUG & PAY TECHNOLOGIES FEE FOR CREDIT CARD ONLINE REGISTRATIONS 31.60 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 124.00 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 459.00 65095 FORWARD SPACE LLC D/B/A OFFICE OFFICE CHAIR 743.84 3010 REC. BUSINESS & FISCAL MGMT Total 1,481.51 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES MARKET VENDOR LINK REIMBURSEMENT 88.00 62490 MINT CREEK FARM MARKET VENDOR LINK REIMBURSEMENT 22.00 62490 TUSCAN HEN FOODS, LLC MARKET VENDOR LINK REIMBURSEMENT 50.00 62490 DULCE CARAMEL CO.MARKET VENDOR LINK REIMBURSEMENT 10.00 62490 FROSTY PRODUCTION MARKET VENDOR LINK REIMBURSEMENT 350.00 62490 KRAVE, LLC CHICAGO STYLE HOT DOG CART SERVICE 600.00 62490 JON FIRST MARKET VENDOR LINK REIMBURSEMENT 307.00 62490 TERESA'S FRUIT AND HERBS MARKET VENDOR LINK REIMBURSEMENT 92.00 62490 LAKE BREEZE ORGANICS MARKET VENDOR LINK REIMBURSEMENT 251.00 62490 LYON'S FARM MARKET VENDOR LINK REIMBURSEMENT 154.00 62490 HENRY'S FARM MARKET VENDOR LINK REIMBURSEMENT 565.00 62490 HEARTLAND MEATS MARKET VENDOR LINK REIMBURSEMENT 215.00 62490 K & K FARM'S MARKET VENDOR LINK REIMBURSEMENT 207.00 62490 ED GAST MARKET VENDOR LINK REIMBURSEMENT 330.00 62490 ELKO'S PRODUCE AND GREENHOUSE MARKET VENDOR LINK REIMBURSEMENT 264.00 62490 J.W. MORLOCK AND GIRLS MARKET VENDOR LINK REIMBURSEMENT 61.00 62490 BRUNKOW CHEESE MARKET VENDOR LINK REIMBURSEMENT 61.00 62490 GENEVA LAKES PRODUCE MARKET VENDOR LINK REIMBURSEMENT 223.00 62490 OLD TOWN OIL MARKET VENDOR LINK REIMBURSEMENT 169.00 62490 M AND D FARMS MARKET VENDOR LINK REIMBURSEMENT 182.00 62490 NOFFKE FAMILY FARM MARKET VENDOR LINK REIMBURSEMENT 93.00 62490 NICHOLS FARM & ORCHARD MARKET VENDOR LINK REIMBURSEMENT 347.00 62490 ZELDENRUST FARM MARKET VENDOR LINK REIMBURSEMENT 312.00 62490 SEEDLING MARKET VENDOR LINK REIMBURSEMENT 80.00 62490 K.V. STOVER AND SON MARKET VENDOR LINK REIMBURSEMENT 559.00 62490 ORGANIC PASTURES MARKET VENDOR LINK REIMBURSEMENT 13.00 62490 SMITS FARMS MARKET VENDOR LINK REIMBURSEMENT 111.00 62490 GREAT HARVEST BREAD CO.MARKET VENDOR LINK REIMBURSEMENT 87.00 62490 GREEN ACRES MARKET VENDOR LINK REIMBURSEMENT 316.00 62490 MARILYN'S BAKERY MARKET VENDOR LINK REIMBURSEMENT 52.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC MARKET VENDOR LINK REIMBURSEMENT 69.00 62490 SHEEKAR DELIGHTS MARKET VENDOR LINK REIMBURSEMENT 10.00 62490 ROEDGER BROS. BLUEBERRIES MARKET VENDOR LINK REIMBURSEMENT 25.00 62490 RIVER VALLEY RANCH MARKET VENDOR LINK REIMBURSEMENT 287.00 62490 PASSION HOUSE COFFEE ROASTERS MARKET VENDOR LINK REIMBURSEMENT 54.00 62490 ENDLESS GREENS MARKET VENDOR LINK REIMBURSEMENT 43.00 62513 UNDERGROUND PRINTING COMMUNITY PICNIC T-SHIRTS 763.51 64540 NEXTEL *COMMUNICATION CHARGES 57.57 65125 VERIZON WIRELESS COMMUNICATION CHARGES 418.11 3020 REC GENERAL SUPPORT Total 7,898.19 3025 PARK UTILITIES 64005 COMED UTILITIES-AUGUST 1,019.07 3025 PARK UTILITIES Total 1,019.07 3030 CROWN COMMUNITY CENTER 62505 EVANSTON TOWNSHIP HIGH SCHOOL ROBERT CROWN CAMP SWIMMING 4,600.00 62505 3 POINT ATHLETICS YOUTH SPORTS INSTRUCTION 6,929.62 62507 EVANSTON TOWNSHIP HIGH SCHOOL ROBERT CROWN CAMP SWIMMING 2,895.00 65025 SAM'S CLUB DIRECT *PRESCHOOL LUNCH 35.96 65025 SAM'S CLUB DIRECT *PRESCHOOL SNACKS 52.63 65050 SAM'S CLUB DIRECT *CRAFT SUPPLIES 83.72 65050 SAM'S CLUB DIRECT *PRESCHOOL BOOKS & SANITIZER 95.54 65050 SAM'S CLUB DIRECT *PRESCHOOL TOYS 24.76 65050 SAM'S CLUB DIRECT *STAFF SUPPLIES 74.10 3030 CROWN COMMUNITY CENTER Total 14,791.33 3035 CHANDLER COMMUNITY CENTER 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 242.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 110.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 132.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 99.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 451.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 308.00 542 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 660.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 275.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 264.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 231.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 264.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 121.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 297.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 132.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 132.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 121.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 297.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 121.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 319.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 616.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 242.00 62507 POSITIVE CONNECTIONS, INC.CHANDLER PROGRAM BUSSING SERVICE 253.00 64540 NEXTEL *COMMUNICATION CHARGES 81.63 65040 LAPORT INC JANITORIAL SUPPLIES 794.02 65110 BSN SPORTS SPORTS EQUIPMENT 427.79 3035 CHANDLER COMMUNITY CENTER Total 6,990.44 3040 FLEETWOOD JOURDAIN COM CT 62495 ANDERSON PEST CONTROL MONTHLY EXTERMINATION SERVICE 115.33 64540 NEXTEL *COMMUNICATION CHARGES 144.05 65025 CATHOLIC CHARITIES OF CHICAGO CONGREGATE MEAL PROGRAM 610.40 65040 LAPORT INC JANITORIAL SUPPLIES 540.44 65095 OFFICE DEPOT OFFICE SUPPLIES 329.25 65110 TOBIN, CHRISTOPHER MACHINE CLEAN GYM FLOOR / DANCE STUDIO 475.00 65110 MITY-LITE INC.PURCHASE OF 2 TREE CARTS 1,158.06 3040 FLEETWOOD JOURDAIN COM CT Total 3,372.53 3045 FLEETWOOD/JOURDAIN THEATR 62490 CLUNIE, BASIL PHOTOGRAPHER FOR FJT SUMMER THEATRE 150.00 3045 FLEETWOOD/JOURDAIN THEATR Total 150.00 3050 RECREATION OUTREACH PROGRAM 62505 WOOLRIDGE, D'RELL INSTRUCTOR FOR BULLS BASKETBALL CLINIC 250.00 62505 BRIEVA, ELIZABETH INSTRUCTOR FOR VOLLEYBALL SKILLSACADEMY 300.00 62511 MUSE OF FIRE THEATRE COMPANY OUTDOOR PRODUCTIONS OF ROMEO & JULIET 900.00 62511 ANN DEAN PERSONAL GROWTH AND SELF ESTEEM LESSONS 200.00 3050 RECREATION OUTREACH PROGRAM Total 1,650.00 3055 LEVY CENTER SENIOR SERVICES 56045 ILLINOIS DEPT OF REVENUE *SALES TAX AUGUST 2014 34.00 61062 KEVIN SPARKMON SECURITY FOR PRIVATE EVENT 330.00 61062 KEVIN SPARKMON SECURITY FOR PRIVATE EVENT 488.00 62505 TIMOTHY PLACE BALLROOM DANCE INSTRUCTOR 510.00 62509 CINTAS Corporation #769 MONTHLY MAT CLEANING SERVICE 140.70 62518 SIMPLEX GRINNELL ANNUAL SECURITY ALARM CONTRACT 1,057.00 62695 BEST TAXI TAXI COUPON REIMBURSEMENT 3,612.00 62695 303 TAXI TAXI COUPON REIMBURSEMENT 10,686.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 204.00 64540 NEXTEL *COMMUNICATION CHARGES 27.21 65025 SAM'S CLUB DIRECT *SUPPLIES 94.30 65095 ILLINOIS PAPER COMPANY OFFICE PAPER 295.80 65095 OFFICE DEPOT OFFICE SUPPLIES 358.65 65110 MOBILE MINI, INC.TEMPORARY STORAGE UNIT 111.58 65110 SAM'S CLUB DIRECT *SUPPLIES 19.99 3055 LEVY CENTER SENIOR SERVICES Total 17,969.23 3065 BOAT RAMP-CHURCH ST 65050 GLOBAL INFRASTRUCTURE, LLC DREDGING FOR CHURCH STREET BOAT RAMP 4,117.00 3065 BOAT RAMP-CHURCH ST Total 4,117.00 3080 BEACHES 62490 OFFICE DEPOT OFFICE SUPPLIES 425.19 62490 SMITH MAINTENANCE COMPANY ADDITIONAL CLEANING OF PARK RESTROOMS 1,500.00 64540 NEXTEL *COMMUNICATION CHARGES 214.14 65040 LAPORT INC JANITORIAL SUPPLIES 693.28 65040 SUPERIOR INDUSTRIAL SUPPLY CLEANING SUPPLIES FOR PARK RESTROOMS 44.50 65040 SUPERIOR INDUSTRIAL SUPPLY TOILET TISSUE FOR PARK RESTROOMS 385.40 3080 BEACHES Total 3,262.51 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPER BLADE SHARPENING 30.24 62375 JEAN'S GREENS, INC.AUG. MONTHLY PLANT SERVICE 100.00 62375 JEAN'S GREENS, INC.SEPT. MONTHLY PLANT SERVICE 100.00 62490 SIX FLAGS GREAT AMERICA GREAT AMERICA FIELD TRIP 5,146.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 220.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 264.00 643 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 484.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 418.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 462.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 264.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 132.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 198.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 198.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 99.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 154.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 165.00 62490 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 110.00 62507 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 99.00 62507 POSITIVE CONNECTIONS, INC.ROBERT CROWN BUSSING SERVICE 121.00 64540 NEXTEL *COMMUNICATION CHARGES 163.26 65080 COCA-COLA ENTERPRISES VENDING MACHINES 179.76 3095 CROWN ICE RINK Total 9,107.26 3130 SPECIAL RECREATION 62490 MCGAW YMCA POOL RENTAL FOR RECREATION PROGRAMING 3,840.00 64540 NEXTEL *COMMUNICATION CHARGES 31.98 3130 SPECIAL RECREATION Total 3,871.98 3140 BUS PROGRAM 64540 NEXTEL *COMMUNICATION CHARGES 27.21 3140 BUS PROGRAM Total 27.21 3150 PARK SERVICE UNIT 64540 NEXTEL *COMMUNICATION CHARGES 54.42 3150 PARK SERVICE UNIT Total 54.42 3155 GOLF 62505 3 POINT ATHLETICS YOUTH GOLF INSTRUCTION 787.70 3155 GOLF Total 787.70 3215 YOUTH ENGAGEMENT DIVISION 62210 ON TRACK FULFILLMENT INC.YOUTH & YOUNG ADULT PROGRAM 5X7 POSTCARD 145.00 62490 DOWNTOWN EVANSTON 50/50 REIMBURSEMENT FOR 1 MSYEP EMPLOYEE 425.30 62490 FAMILY FOCUS 50/50 REIMBURSEMENT FOR 2 MSYEP EMPLOYEES 1,243.70 62490 INFOCUS PAYROLL LLC 50/50 REIMBURSEMENT FOR 1 MSYEP EMPLOYEE 778.44 62490 SALVATION ARMY 50/50 REIMBURSEMENT FOR 47 MSYEP EMPLOYEES 3,584.99 3215 YOUTH ENGAGEMENT DIVISION Total 6,177.43 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97 64005 COMED UTILITIES-AUGUST 206.17 65040 LAPORT INC JANITORIAL SUPPLIES 243.86 3605 ECOLOGY CENTER Total 515.00 3610 ECO-QUEST DAY CAMP 62507 POSITIVE CONNECTIONS, INC.ECOLOGY CENTER BUSSING SERVICE 506.00 62507 POSITIVE CONNECTIONS, INC.ECOLOGY CENTER BUSSING SERVICE 253.00 62507 POSITIVE CONNECTIONS, INC.ECOLOGY CENTER BUSSING SERVICE 110.00 64540 NEXTEL *COMMUNICATION CHARGES 54.42 3610 ECO-QUEST DAY CAMP Total 923.42 3710 NOYES CULTURAL ARTS CENTER 64540 NEXTEL *COMMUNICATION CHARGES 190.47 3710 NOYES CULTURAL ARTS CENTER Total 190.47 3720 CULTURAL ARTS PROGRAMS 62210 ON TRACK FULFILLMENT INC.NOYES CULTURAL ARTS CARDS 140.00 62490 ALLEGRA PRINT & IMAGING CALENDARS, CALENDAR PADS 959.00 62509 IFPC WORLDWIDE, INC.SECURITY LAKESHORE AND ETHNIC FESTIVALS 720.00 62515 SERVICE SANITATION INC PORTABLE TOILETS LAKESHORE / ETHIC FESTIVALS 849.00 65025 LEDER, ALAN REIMBURSEMENT FOR NOYES GALLERY RECEPTION 149.91 3720 CULTURAL ARTS PROGRAMS Total 2,817.91 3805 FACILITIES ADMINISTRATION 64005 COMED UTILITIES-AUGUST 26.18 3805 FACILITIES ADMINISTRATION Total 26.18 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES-AUGUST 61.83 3806 CIVIC CENTER SERVICES Total 61.83 100 GENERAL FUND Total 766,623.48 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 744 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 62315 PITNEY BOWES LEASE ACCT#2022913 213.00 62315 PITNEY BOWES POSTAGE 62.85 62655 XEROX CORPORATION COPIER CHARGES 769.02 64574 NEW ALBERTSONS INC.PRESCRIPTION PROGRAM 979.52 64578 BEHAVIORAL SERVICES CENTER GENERAL ASSISTANCE 444.98 65095 ALLEGRA PRINT & IMAGING ENVELOPES 150.00 4605 GENERAL ASSISTANCE ADMIN Total 2,619.37 175 GENERAL ASSISTANCE FUND Total 2,619.37 195 NEIGHBORHOOD STABILIZATION FUND 5006 PROGRAM DELIVERY 62490 HOUSING OPPORTUNITY DEVELOPMENT CORP.NSP2 CERTIFICATIONS 4,871.00 5006 PROGRAM DELIVERY Total 4,871.00 195 NEIGHBORHOOD STABILIZATION FUND Total 4,871.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62225 RIDDIFORD ROOFING COMPANY ROOF WORK 2,975.00 64505 AT & T COMMUNICATION CHARGES 5,480.70 64505 AT & T COMMUNICATION CHARGES 72.56 64540 NEXTEL *COMMUNICATION CHARGES 1,557.94 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,964.78 65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 1,496.20 65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 1,491.02 65625 CHICAGO COMMUNICATIONS, LLC.FIRE TONE ALERTING SYSTEM 43,963.00 5150 EMERGENCY TELEPHONE SYSTM Total 60,001.20 205 EMERGENCY TELEPHONE (E911) FUND Total 60,001.20 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 64545 DYNAMIC INTERFACE SYSTEMS COMPUTER SOFTWARE 1,200.00 5187 REHAB CONSTRUCTION ADMIN Total 1,200.00 5200 HOUSING ASSISTANCE 62825 ECO GREENERGY PROPERTIES, LLC MATERIAL LABOR FOR 1802 GREENLEAF PROJECT 11,870.00 5200 HOUSING ASSISTANCE Total 11,870.00 215 CDBG FUND Total 13,070.00 220 CDBG LOAN FUND 5280 CD LOAN 65535 NORTH SHORE PAINTING & RESTORATION PAINTING 1,793.00 65535 BEST TILING & BATH, INC KITCHEN AND BATH REMODEL 985.62 5280 CD LOAN Total 2,778.62 220 CDBG LOAN FUND Total 2,778.62 225 ECONOMIC DEVELOPMENT FUND 5300 ECON. DEVELOPMENT FUND 62659 NOW WE'RE COOKIN'THIRD QUARTER GRANT PAYMENT 14,075.00 62660 DAVIS TRANSPORTATION *LOAN FOR DAVIS TRANSPORTATION 140,000.00 62660 REAL VALUATION SERVICES, LLC PROPERTY APPRAISAL 1823 CHURCH 1,800.00 65522 FITNESS AVENUES *FACADE IMPROVEMENT FOR NEW SIGNAGE 1,890.00 5300 ECON. DEVELOPMENT FUND Total 157,765.00 225 ECONOMIC DEVELOPMENT FUND Total 157,765.00 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS TBRA HOME PROGRAM 18,763.11 65535 HOUSING OPTIONS FOR THE MENTALLY ILL HOME PROJECT TRANSFORM 13,295.76 5430 HOME FUND Total 32,058.87 240 HOME FUND Total 32,058.87 845 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 65535 HOUSING OPPORTUNITY DEVELOPMENT CORP.SECURITY CAMERAS 319 DEMPSTER 10,093.60 5465 AFFORDABLE HOUSING Total 10,093.60 250 AFFORDABLE HOUSING FUND Total 10,093.60 300 WASHINGTON NATIONAL TIF FUND 5476 CAPITAL PROJ.-WASHINGTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF REPORT PREPARATION 1,977.50 5476 CAPITAL PROJ.-WASHINGTON TIF Total 1,977.50 300 WASHINGTON NATIONAL TIF FUND Total 1,977.50 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF REPORT PREPARATION 1,977.50 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 1,977.50 310 HOWARD-HARTREY TIF Total 1,977.50 315 SOUTHWEST TIF FUND 5540 SOUTHWEST TIF DEBT SERVIC 62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF REPORT PREPARATION 1,977.50 5540 SOUTHWEST TIF DEBT SERVIC Total 1,977.50 315 SOUTHWEST TIF FUND Total 1,977.50 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 SMITH MAINTENANCE COMPANY JANITORIAL SERVICES 340.00 62136 VASILKO ARCHITECTS & ASSOCIATES,INC.HOWARD ST THEATER RENDERING 4,590.00 62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF REPORT PREPARATION 1,977.50 64015 NICOR UTILITIES-AUGUST 47.00 5860 HOWARD RIDGE TIF Total 6,954.50 330 HOWARD-RIDGE TIF FUND Total 6,954.50 335 WEST EVANSTON TIF FUND 5870 WEST EVANSTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF REPORT PREPARATION 1,977.50 5870 WEST EVANSTON TIF Total 1,977.50 335 WEST EVANSTON TIF FUND Total 1,977.50 415 CAPITAL IMPROVEMENTS FUND 4150 CAPITAL PROJECTS 415414 62135 KETTELKAMP & KETTELKAMP LANDSCAPE ARCTH.LANDSCAPING DESIGN 2,841.66 415663 62135 ALTUS WORKS, INC.NOYES CHIMNEY & ROOF PROJECT 2,174.33 416447 62385 GEOGRAPHIC INFORMATION SERVICES, INC.CITY WORKS IMPLEMENTATION 4,348.25 415857 65515 GSG MATERIAL TESTING MATERIAL TESTING-VARIOUS LOCATIONS 3,905.00 416442 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD CHICAGO ANALYSIS 31,314.21 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP- CIP 2 54,851.29 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP- CIP 3 362,657.51 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.CIP STREET RESURFACING 244,257.04 415857 65515 A LAMP CONCRETE CONTRACTORS, INC.SHERMAN AVE STREETSCAPE 126,719.19 415885 65515 ALFRED BENESCH & COMPANY BRIDGE STREET PROJECT 22,794.97 416394 65515 COMPASS COM SOFTWARE HOSTING FEE 179.40 415510 65625 FORWARD SPACE LLC D/B/A OFFICE OFFICE CHAIRS 1,888.56 4150 CAPITAL PROJECTS Total 857,931.41 415 CAPITAL IMPROVEMENTS FUND Total 857,931.41 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53510 COOK COUNTY COLLECTOR *PARKING TAXES 104.04 62280 FEDERAL EXPRESS CORP.SHIPPING 83.72 64540 NEXTEL *COMMUNICATION CHARGES 210.38 65515 DUNCANPARKING TECHNOLOGIES, INC.LIBERTY METER MECHANISMS 153,575.00 65515 SCHAFER CONSULTING CONSULTING SERVICES 2,975.00 68205 VERIZON WIRELESS COMMUNICATION CHARGES 76.13 7005 PARKING SYSTEM MGT Total 157,024.27 946 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 7015 PARKING LOTS & METERS 62230 METRO DOOR AND DOCK, INC.DOOR MAINTENANCE 1,070.00 64005 COMED UTILITIES-AUGUST 224.00 65070 PASSPORT PARKING, INC`MONTHLY MOBILE FEE AUGUST 2014 1,357.65 65070 IPS GROUP, INC.MONTHLY IPS METER TRANSACTION BILL (JULY 2014)247.00 7015 PARKING LOTS & METERS Total 2,898.65 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,356.01 53515 MATHER LIFEWAYS ACCESS CARD REFUND 100.00 53515 MILHEM, LILIANA ACCESS CARD REFUND 25.00 53515 KOMATSU, TIM ACCESS CARD REFUND 25.00 53515 NIEDERSCHULTE, ANDREW ACCESS CARD REFUND 25.00 53515 ALGARADAH, MOHAMMED ACCESS CARD REFUND 25.00 53515 NIEDRINGHAUS, MARK ACCESS CARD REFUND 25.00 53515 LEBEAU, MACKENZIE ACCESS CARD REFUND 25.00 53515 LEE, JOY ACCESS CARD REFUND 25.00 53515 NESBURG, KEVIN ACCESS CARD REFUND 25.00 53515 LUSE, CHELSEA ACCESS CARD REFUND 25.00 53515 PONSI, DANIELLE ACCESS CARD REFUND 25.00 53515 MATHEV, CHRISTINE ACCESS CARD REFUND 25.00 53515 KIM, DO HYUNG ACCESS CARD REFUND 25.00 53515 NOWAK, MARK ACCESS CARD REFUND 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 25,345.05 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM OCTOBER 2014 1,590.00 62509 DATAPARK USA, INC.MONTHLY SERVICE AGREEMENT 1,000.00 7025 CHURCH STREET GARAGE Total 29,716.06 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 1,952.12 53515 ALLERTON, JESSE ACCESS CARD REFUND 25.00 53515 KHILJEH, DANAH ACCESS CARD REFUND 25.00 53515 BUDD, ALYSON ACCESS CARD REFUND 25.00 53515 BONO, AMY ACCESS CARD REFUND 25.00 53515 PHILLIPS, NICHOLAS ACCESS CARD REFUND 25.00 53515 SWANSON, MICHELLE ACCESS CARD REFUND 25.00 53515 GANDHI, MANEESH ACCESS CARD REFUND 25.00 53515 BANAI, NADAV ACCESS CARD REFUND 25.00 53515 PAPANEK, INGRID ACCESS CARD REFUND 25.00 53515 ACKER, BRANDON ACCESS CARD REFUND 25.00 53515 SMITH, STACIA ACCESS CARD REFUND 25.00 53515 GEARY, MOIRA ACCESS CARD REFUND 25.00 53515 LEVY, MENUCHA ACCESS CARD REFUND 25.00 53515 ANGLES-ALCAZAR, DANIEL ACCESS CARD REFUND 25.00 53515 HALL, CHRISTOPHER ACCESS CARD REFUND 25.00 53515 VARGAS, GISELA ACCESS CARD REFUND 25.00 53515 SIVAYOGANATHAN, GASTHINI ACCESS CARD REFUND 25.00 53515 MILLER, CHRISTOPHER ACCESS CARD REFUND 25.00 53515 PORTILLO, JOSE ACCESS CARD REFUND 25.00 53515 ARMSTRONG FORENSIC ENGINEERS ACCESS CARD REFUND 25.00 53515 MILLY GOLDSTEIN ACCESS CARD REFUND 25.00 53515 MEGAN KASHNER ACCESS CARD REFUND 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 57,450.38 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM OCTOBER 2014 4,506.00 62509 DATAPARK USA, INC.MONTHLY SERVICE AGREEMENT 2,550.00 62660 INLAND AMERICAN RETAIL MAINTENANCE 7,016.41 64505 AT & T COMMUNICATION CHARGES 132.55 7036 SHERMAN GARAGE Total 74,157.46 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAXES 2,086.08 53510 COOK COUNTY COLLECTOR *PARKING TAXES 428.40 53515 TEOUDONSSIA, HONOR ACCESS CARD REFUND 25.00 53515 XIONG, XIAOBIN ACCESS CARD REFUND 25.00 53515 ERAZO, IRVIN ACCESS CARD REFUND 25.00 53515 WU, ELLIOT ACCESS CARD REFUND 25.00 53515 KRISHNAN, LAKSHANI ACCESS CARD REFUND 25.00 53515 HARMON, EMMA ACCESS CARD REFUND 25.00 53515 BOLIAN, JEREMY ACCESS CARD REFUND 25.00 53515 NUSSBAUM, ETHAN ACCESS CARD REFUND 25.00 53515 CALINOG, MARJ ACCESS CARD REFUND 25.00 53515 JONES, MICHAEL ACCESS CARD REFUND 25.00 53515 COTTER, BARRY ACCESS CARD REFUND 25.00 53515 HOLT, JEFF ACCESS CARD REFUND 25.00 53515 JOHNSON, EMILY ACCESS CARD REFUND 25.00 53515 WILSON, DONYALL ACCESS CARD REFUND 25.00 53515 ROMANO, ERIK ACCESS CARD REFUND 25.00 62400 CENTRAL PARKING SYSTEM OF ILLINOIS PARKING LOT MANAGEMENT 49,895.98 62425 OTIS ELEVATOR COMPANY OTIS-ELEVATOR SERVICE AGREEMENT RENEWAL 46,014.19 1047 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 62509 REVCON TECHNOLOGIES, INC.GARAGE MONITORING SYSTEM OCTOBER 2014 3,021.60 62509 DATAPARK USA, INC.MONTHLY SERVICE AGREEMENT 2,000.00 7037 MAPLE GARAGE Total 103,821.25 505 PARKING SYSTEM FUND Total 367,617.69 510 WATER FUND 7100 WATER GENERAL SUPPORT 56140 ILLINOIS DEPT OF REVENUE *SALES TAX AUGUST 2014 628.00 56140 2500 GREEN BAY ROAD LLC c/o MIKE ROURKE UTILITY WORK REFUND 2,016.50 56145 2500 GREEN BAY ROAD LLC c/o MIKE ROURKE UTILITY WORK REFUND 168.00 64540 NEXTEL *COMMUNICATION CHARGES 237.18 65095 OFFICE DEPOT OFFICE SUPPLIES 123.05 65555 COMPUTER DRIVE, INC.PRINTER 2,134.00 7100 WATER GENERAL SUPPORT Total 5,306.73 7105 PUMPING 64005 COMED UTILITIES-AUGUST 53.32 64015 NICOR UTILITIES-AUGUST 21.08 64540 NEXTEL *COMMUNICATION CHARGES 190.47 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 7105 PUMPING Total 340.89 7110 FILTRATION 64540 NEXTEL *COMMUNICATION CHARGES 163.26 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65015 U.S. ALUMINATE ALUMINA TRIHYDRATE 33,925.78 65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE 2,920.00 65015 KEY CHEMICAL, INC.HYDROFLUOSILIC ACID (PER SPEC)17,264.79 7110 FILTRATION Total 54,349.85 7115 DISTRIBUTION 62415 G & L CONTRACTORS, INC DEBRIS HAULING (13-63)4,800.00 64540 NEXTEL *COMMUNICATION CHARGES 342.54 64540 VERIZON WIRELESS COMMUNICATION CHARGES 76.02 65055 MID AMERICAN WATER OF WAUCONDA INC.STAINLESS STEEL REPAIR CLAMPS 4,210.00 65055 MID AMERICAN WATER OF WAUCONDA INC.WATER DISTRIBUTION SYSTEM MATERIALS 10,074.00 7115 DISTRIBUTION Total 19,502.56 7120 WATER METER MAINTENANCE 62245 WATER SERVICES COMPANY METER TESTING 1,010.00 64540 NEXTEL *COMMUNICATION CHARGES 62.43 64540 VERIZON WIRELESS COMMUNICATION CHARGES 120.50 7120 WATER METER MAINTENANCE Total 1,192.93 7125 OTHER OPERATIONS 62455 INFOSEND, INC.SHIPPING AND POSTAGE 278.74 65080 MID AMERICAN WATER OF WAUCONDA INC.MJ VALVES (NOT OVERSIZED)4,180.00 65080 MID AMERICAN WATER OF WAUCONDA INC.VALVE BOXES 4,074.40 7125 OTHER OPERATIONS Total 8,533.14 510 WATER FUND Total 89,226.10 513 WATER DEPR IMPRV & EXTENSION 7330 WATER FUND DEP, IMP, EXT 733101 65515 WATER RESOURCES AMI SYSTEM (13-04)24,523.78 733101 65515 FER-PAL CONSTRUCTION USA, LLC WATER MAIN LINING - WASHINGTON STREET 147,094.44 733102 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP- CIP 2 470,284.44 7330 WATER FUND DEP, IMP, EXT Total 641,902.66 513 WATER DEPR IMPRV & EXTENSION FUND Total 641,902.66 515 SEWER FUND 7400 SEWER MAINTENANCE 62315 INFOSEND, INC.SHIPPING AND POSTAGE 867.07 64540 NEXTEL *COMMUNICATION CHARGES 225.69 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 65055 G & M TRUCKING, INC.GRANULAR MATERIALS 1,594.81 7400 SEWER MAINTENANCE Total 2,725.58 7420 SEWER IMPROVEMENTS 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP- CIP 2 40,283.42 7420 SEWER IMPROVEMENTS Total 40,283.42 515 SEWER FUND Total 43,009.00 1148 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 520 SOLID WASTE FUND 7685 REFUSE COLLECT & DISPOSAL 56155 ILLINOIS DEPT OF REVENUE *SALES TAX AUGUST 2014 284.00 62405 WELLS FARGO BANK, N.A.SWANCC CAPITAL, OPERATIONS & MANAGEMENT 70,373.60 62415 GROOT RECYCLING & WASTE SERVICES RESIDENTIAL REFUSE COLLECTION 138,186.00 68310 WELLS FARGO BANK, N.A.SWANCC CAPITAL, OPERATIONS & MANAGEMENT 3,088.42 7685 REFUSE COLLECT & DISPOSAL Total 211,932.02 7695 YARD WASTE COLLECTION 62415 GROOT RECYCLING & WASTE SERVICES 2014 YARD WASTE COLLECTION 71,574.00 7695 YARD WASTE COLLECTION Total 71,574.00 520 SOLID WASTE FUND Total 283,506.02 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 NEXTEL *COMMUNICATION CHARGES 190.47 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 7705 GENERAL SUPPORT Total 228.48 7710 MAJOR MAINTENANCE 62240 METRO TANK AND PUMP COMPANY FUEL LINE LEAK TEST 2,325.00 62245 SUBURBAN ACCENTS, INC.C.O.E. VEHICLE LOGOS 1,841.25 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING SUPERVISORY 100.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 288.96 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 182.28 65035 CITY WELDING SALES & SERVICE INC.WELDING PARTS 271.03 65035 PALATINE OIL COMPANY, INC 7000 GALLONS BIODIESEL 22,138.83 65035 PALATINE OIL COMPANY, INC 8000 GALLONS UNLEADED 24,637.68 65050 METRO TANK AND PUMP COMPANY FURNISH AND INSTALL STABILIZER BARS 900.00 65060 ATLAS BOBCAT, INC.TOOL CAT MANUAL 120.05 65060 BUCK BROTHERS, INC.#435 IGNITION SWITCH 25.93 65060 CUMBERLAND SERVICENTER GASKET 13.94 65060 CUMMINS N POWER, LLC.#720 COOLANT LINES 72.85 65060 DOUGLAS TRUCK PARTS PLUG, 4 WAY TRAILER 24.68 65060 DUXLER TIRE & CAR CENTER #347 WHEEL BALANCE 60.00 65060 DUXLER TIRE & CAR CENTER #348 WHEEL BALANCE 60.00 65060 FLINK COMPANY SNOW PLOW PARTS 1,468.00 65060 GROVER WELDING COMPANY STEEL FOR SHOP 231.50 65060 HAVEY COMMUNICATIONS INC.PRE-EMPTION STROBE POWER SUPPLY 228.57 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 6 BATTERY PURCHASES 1,062.96 65060 LAKE/COOK C.V. JOINTS INC #618 AXLE REPAIRS 130.00 65060 LEACH ENTERPRISES, INC.4 WAY SOCKET 17.37 65060 LEACH ENTERPRISES, INC.AIR DRYER #345 347.62 65060 LEACH ENTERPRISES, INC.QR1 VALVE 55.18 65060 MONROE TRUCK EQUIPMENT #923/926 SLUDGE LOCKS 90.28 65060 MONROE TRUCK EQUIPMENT TAILGATE LATCH 127.92 65060 NORTH SHORE TOWING #502 TOW AND HOOK 95.00 65060 STANDARD EQUIPMENT COMPANY ACTUATOR-LINEAR-24V 842.56 65060 STANDARD EQUIPMENT COMPANY HUB CAP 31.78 65060 STANDARD EQUIPMENT COMPANY HYDRAULIC SPOOL VALVE #704 2,230.98 65060 WHOLESALE DIRECT INC 4-HEAD POWER SUPPLY 299.90 65060 WHOLESALE DIRECT INC FLASH TUBE 311.32 65060 WIRFS INDUSTRIES INC.#321 ANNUAL PUMP TEST 1,392.51 65060 ACCURATE TANK TECHNOLOGIES FUEL CARDS 215.00 65060 INLAND POWER GROUP 3 FILTERS 38.25 65060 INLAND POWER GROUP TRANS FILTER 172.93 65060 HERITAGE CRYSTAL CLEAN ANTIFREEZE 783.32 65060 GLOBAL EMERGENCY PRODUCTS, INC.AERIAL LADDER TRUCK REPAIRS #313 2,010.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.REGULATOR ELECTRIC 414.61 65060 BILL'S AUTO & TRUCK REPAIR #449 WHEEL CHAIR LIFT REPAIRS 1,176.33 65060 BILL'S AUTO & TRUCK REPAIR 2 SERPENTINE BELTS 329.32 65060 A & A TRANSMISSION CORP.TRANS REBUILT EPD #57 3,067.62 65060 CARQUEST EVANSTON #528 SWAY BAR LINKS 55.98 65060 CARQUEST EVANSTON #534 ALTERNATOR 271.16 65060 CARQUEST EVANSTON #580 STARTER SOLENOID 22.24 65060 CARQUEST EVANSTON AIR FILTERS 75.36 65060 CARQUEST EVANSTON FUEL INJECTOR CLEANER 40.68 65060 CARQUEST EVANSTON HYDRAULIC FITTINGS 294.94 65060 CARQUEST EVANSTON MICRO-V BELT 34.31 65060 CARQUEST EVANSTON OIL FILTERS 52.68 65060 CARQUEST EVANSTON REMAN ALTERNATOR 191.23 65060 CARQUEST EVANSTON RETURNED PARTS -167.73 65060 GOLF MILL FORD #31 REPLACE SYNCHRONIZER 432.53 65060 GOLF MILL FORD #516 SEAT BELT BUCKLE 82.21 65060 GOLF MILL FORD #528 D/S MIRROR 230.52 65060 GOLF MILL FORD #618 BALL JOINT 81.27 65060 GOLF MILL FORD #626 BRAKE JOB 1,600.48 65060 GOLF MILL FORD #99 AXLE SEAL 10.43 1249 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 65060 GOLF MILL FORD BUSHINGS 19.52 65060 GOLF MILL FORD FRONT/REAR BRAKES #300 565.30 65060 GOLF MILL FORD NUTS 24.40 65060 GOLF MILL FORD RETURNED PARTS -19.52 65060 GOLF MILL FORD SHIFTER TUBE BUSHING 7.02 65060 GOLF MILL FORD SUSPENSION REPAIR #618 506.02 65060 GOLF MILL FORD SWAYBAR BUSHING #528 40.16 65060 ORLANDO AUTO TOP REBUILD BUCKER SEAT CUSHION 225.00 65060 ORLANDO AUTO TOP REPLACE WINDSHIELD 312.00 65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 396.67 65060 CHICAGO PARTS & SOUND, LLC OIL FILTERS 330.14 65060 CHICAGO PARTS & SOUND, LLC ROTOR ASY 329.88 65060 CHICAGO PARTS & SOUND, LLC WINTER BLADES 33.53 65060 CHICAGO PARTS & SOUND, LLC WIPER BLADES 297.67 65060 SPARTAN CHASSIS, INC.#345 AIR BAGS 321.50 65060 ADVANCED PROCLEAN INC.POWER WASHING EQUIPMENT 605.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER LIGHT BULBS 21.80 65060 APC STORES, INC., DBA BUMPER TO BUMPER MICRO-V BELTS 136.16 65060 THE CHEVROLET EXCHANGE #63 TRANS SERVICE 376.29 65060 THE CHEVROLET EXCHANGE 10 PLOW SHOES 824.35 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #636 OIL FILTER TUBE 28.40 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FUEL PRESSURE SENSOR #577 160.22 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC GASKET, HYDRAULIC PUMP 9.48 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC REFUSE TRUCK#720 REPAIR 1,550.25 65060 MILLER HYDRAULIC SERVICE, INC.HYDRAULIC CYLINDER REPAIR 383.29 65060 MILLER HYDRAULIC SERVICE, INC.HYDRAULIC PLOW CYLINDERS 1,054.76 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 1,027.94 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 3,489.90 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 282.00 65085 SUBURBAN ACCENTS, INC.C.O.E. VEHICLE LOGOS 1,841.25 65090 WAREHOUSE DIRECT INC.GLOVES 135.71 7710 MAJOR MAINTENANCE Total 88,858.19 600 FLEET SERVICES FUND Total 89,086.67 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ROLLER RENTAL FOR STREET DIVISION 2,256.30 65550 HAVEY COMMUNICATIONS INC.PRE-EMPTION STROBE POWER SUPPLY 228.58 7780 VEHICLE REPLACEMENTS Total 2,484.88 601 EQUIPMENT REPLACEMENT FUND Total 2,484.88 605 INSURANCE FUND 7800 RISK MANAGEMENT 65085 CURRENT TECHNOLOGIES CORPORATION ETHS SE CORNER CAMERA REPLACEMENT 5,142.69 7800 RISK MANAGEMENT Total 5,142.69 7801 EMPLOYEE BENEFITS 66050 HSA BANK, A DIVISION OF WEBSTER BANK N.A MONTHLY INVOICE-INSURANCE 19.25 66054 SENIORS CHOICE RETIREE MEDICAL PREMIUM - OCTOBER 2014 1,955.79 7801 EMPLOYEE BENEFITS Total 1,975.04 605 INSURANCE FUND Total 7,117.73 700 FIRE PENSION FUND 8000 FIREFIGHTERS' PENSION 61755 MESIROW FINANCIAL *FIDUCIARY LIABILITY INSURANCE 10,960.00 61755 LIZ RORKE *PENSION CONFERENCE REIMBURSEMENT 380.00 61755 AMERICAN CENTER FOR SPINE & NEUROSURGERY *PHYSICIAN REPORT 750.00 8000 FIREFIGHTERS' PENSION Total 12,090.00 700 FIRE PENSION FUND Total 12,090.00 Grand Total 3,458,717.80 1350 of 423 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10/14/2014 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 21,210.69 VARIOUS VARIOUS CASUALTY LOSS 40,476.01 VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,069,810.40 1,131,497.10 SEWER 7560.68305 IEPA LOAN DISBURSEMENT SEWER FUND 140,310.49 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 7545.68305 IEPA LOAN DISBURSEMENT SEWER FUND 271,499.04 7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75 7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70 1,461,023.09 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS - August, 2014 5,162.28 5,162.28 2,592,520.19 Grand Total 6,051,237.99 PREPARED BY DATE APPROVED BY DATE 1451 of 423 REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERBENNISONS BAKERY INC $ 15.92 08/04/201464505 TELECOMMUNICATIONS CARRIER LINE CHTRAINING311 CENTERSNAPENGAGE CHAT $ 49.00 08/15/201464505 TELECOMMUNICATIONS CARRIER LINE CHMONTHLY CHARGE FOR 311 LIVE CHAT311 CENTERTARGET 00009274 $ 54.49 08/21/201464505 TELECOMMUNICATIONS CARRIER LINE CHFANADMN SVCS / ADMINSHI CORP $ 2,280.00 08/01/2014 62250 COMPUTER EQUIPMENT MAINT. RENEWAL OF SUPPORT OF BARRACUDA SPAM FILTERSADMN SVCS / ADMINGRUBHUB FOOD ORDER $ (18.57) 08/08/2014 65095 OFFICE SUPPLIESTAX REFUND FOR NEW WORLD GO LIVE DINNER ORDERADMN SVCS / ADMINSHI CORP $ 1,140.00 08/18/2014 62250 COMPUTER EQUIPMENT MAINT. RENEWAL OF BARRACUDA AND SPAM PROTECTION UPDATESADMN SVCS / ADMINSHI CORP $ (1,140.00) 08/20/2014 62250 COMPUTER EQUIPMENT MAINT. RENEWAL OF VIRUS AND BARRACUDA UPDATESADMN SVCS / ADMINJIMMY JOHN'S # 44 - EC $ 42.00 08/25/2014 65095 OFFICE SUPPLIESLUNCH FOR BUDGET MEETINGADMN SVCS / ADMINPANINO'S PIZZERIA OR $ 48.10 08/28/2014 65095 OFFICE SUPPLIESLUNCH FOR BUDGET MEETINGADMN SVCS / FINANCETRIBUNE MEDIA GROUP $ 1,944.00 08/06/2014 65515 OTHER IMPROVEMENTSBID 14-56 2014 PAVING OF VARIOUS ALLEYS ADVERTISEMENT 416100 ALLEY PAVING PROGRAM 200.26.5096.65515ADMN SVCS / FINANCESUN TIMES ADV $ 73.60 08/12/201462461 SEWER MAINTENANCE CONTRACTSAD NOTICE BID 14-57 2014 MANHOLE LINING 515.71.7400.62461ADMN SVCS / FINANCESUN TIMES ADV $ (52.80) 08/20/2014 62205 ADVERTISINGCREDIT ISSUED TO OFFSET PRIOR MONTH CHARGE TO CREDIT CARD (INCORRECTLY BILLED WRONG CITY ACCOUNT/COMDEV. CHARGE).ADMN SVCS /HUMAN RESAMERICAN PUBLIC WORKS $ 295.00 08/04/2014 62512 RECRUITMENT SERVICES POSTING FOR SENIOR PROJECT MANAGER - CONSTRUCTION AND DESIGNADMN SVCS /HUMAN RESBOXWOOD TECH $ 295.00 08/04/2014 62512 RECRUITMENT SERVICES POSTING FOR SENIOR PROJECT MANAGER - CONSTRUCTION AND DESIGNADMN SVCS /HUMAN RESTERRYBERRY COMPANY $ 285.90 08/07/2014 65125 OTHER COMMODITIESEMPLOYEE SERVICE AWARDS - 25+ YEARS PINSADMN SVCS /HUMAN RESFREDPRYOR CAREERTRACK $ 299.00 08/19/2014 62295 TRAINING & TRAVELONE YEAR TRAINING ACCESS FOR FRED PRYOR TRIANINGS - ONE EMPLOYEEADMN SVCS /HUMAN RESAMERICAN 00123924692100 $ 308.20 08/20/2014 62310 HR ONLY - CITY WIDE TRAINING AIRFARE FOR NEW WORLD ANNUAL CONFERENCE52 of 423 ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 76.87 08/01/2014 65555 PERSONAL COMPUTER EQ VIDEO CABLESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 172.21 08/04/2014 65555 PERSONAL COMPUTER EQ IMAGING UNIT FOR PRINTER XEROX PHASER 7400ADMN SVCS/INFO SYSBC. BASECAMP 2479787 $ 20.00 08/04/201464545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY BASECAMP FEE. PROJECT MANAGEMENT SOFTWAREADMN SVCS/INFO SYSBRAVESOFTTECH $ 125.00 08/04/2014 62340 IS SUPPORT FEESTROUBLESHOOTING FOR ORACLE DATABASE. 1HR CONSULTANT TIME.ADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 179.39 08/07/2014 65095 OFFICE SUPPLIESMONITOR FOR HRADMN SVCS/INFO SYSDMI DELL K-12/GOVT $ 89.98 08/08/2014 65555 PERSONAL COMPUTER EQ 2 LAPTOP CHARGERSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 89.91 08/13/2014 65555 PERSONAL COMPUTER EQ VIDEO CONVERTERS FOR CONFERENCE ROOM PRESENTATIONSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 18.75 08/15/2014 65555 PERSONAL COMPUTER EQ BATTERIES FOR LABEL MAKERADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 49.99 08/18/2014 62340 IS SUPPORT FEESMONTHLY ADOBE CREATIVE CLOUDADMN SVCS/INFO SYSADOBE SYSTEMS, INC. $ 29.99 08/26/2014 65555 PERSONAL COMPUTER EQ ADOBE CLOUD ACCOUNTADMN SVCS/PARKIING SVCSANDERSON PEST SOLUTION $ 100.00 08/04/201465050 BUILDING MAINTENANCE MATERIALMONTHLY CHARGE FOR PEST CONTROL AT THE CHURCH STREET GARAGE.ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 278.33 08/04/201465050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIES FOR THE MAPLE GARAGEADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 76.49 08/12/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT SUPPLIES FOR METER POLESADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 35.97 08/14/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCONCRETE SUPPLIES FOR METER PLACEMENTADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 19.98 08/15/2014 65085 MINOR EQUIPMENT AND TOOLS NEW TAPE MEASURES.ADMN SVCS/PARKIING SVCSTHE HOME DEPOT 1902 $ 256.85 08/15/2014 62230 SVC TO MAINTAIN MAINS SUPPLIES TO ENCLOSE AREA IN LOT 14ADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 10.08 08/21/201465050 BUILDING MAINTENANCE MATERIALKEYS AND SCREWS FOR FIRE DOORS, SHERMAN GARAGE.ADMN SVCS/PARKIING SVCSWW GRAINGER $ 714.24 08/21/201465050 BUILDING MAINTENANCE MATERIALLAMPS FOR SHERMAN PLAZA LOBBYADMN SVCS/PARKIING SVCSEVANSTON SIGNS AND GRA $ 182.00 08/29/2014 62230 SVC TO MAINTAIN MAINS SIGNS FOR LOTS 27 AND 14.CITY COUNCIL ADMINILLINOIS MUNICIPAL LEA $ 305.00 08/11/2014 62295 TRAINING & TRAVELIML CONFERENCE REGISTRATION - SEPT. 18-20, 2014 IN CHICAGO, IL FOR THE MAYOR.CITY COUNCIL ADMINTHE GREAT FRAME UP $ 96.00 08/12/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIES (FRAMES FOR PROCLAMATIONS)CITY MGR'S OFFFACEBOOK 4LEHJ6NDV2 $ 30.32 08/01/2014 62205 ADVERTISINGANIMAL SHELTER ADSCITY MGR'S OFFARROW LIMOUSINE $ 143.57 08/01/2014 62295 TRAINING & TRAVELBIG TEN CITY MANAGERS CONFERENCECITY MGR'S OFFVENTURE T3 SAL20255915 $ 9.38 08/01/2014 62295 TRAINING & TRAVELGREAT LAKES CONFERENCE LUNCHCITY MGR'S OFFTHE HELDRICH HOTEL $ 342.70 08/04/2014 62295 TRAINING & TRAVELBIG TEN CITY MANAGERS CONFERENCE53 of 423 CITY MGR'S OFFSTAGE LEFT/LOMBARDI $ 44.95 08/04/2014 62295 TRAINING & TRAVELBIG TEN CITY MANAGERS CONFERENCECITY MGR'S OFFGOOGLE GOOGLE STORAGE $ 1.99 08/04/201464545 (IS ONLY) PERSONAL COMP SOFTWAREDATA STORAGECITY MGR'S OFFWP ENGINE INC $ 104.00 08/04/2014 62340 IS SUPPORT FEESWEBSITE HOSTINGCITY MGR'S OFFADOBE SYSTEMS, INC. $ 19.99 08/06/201464545 (IS ONLY) PERSONAL COMP SOFTWARESOFTWARE MEMBERSHIP INDESIGNCITY MGR'S OFFFS JOTFORM $ 9.95 08/06/201464545 (IS ONLY) PERSONAL COMP SOFTWARESUBSCRIPTIONCITY MGR'S OFFADOBE SYSTEMS, INC. $ 49.99 08/07/201464545 (IS ONLY) PERSONAL COMP SOFTWAREADOBE MEMBERSHIPCITY MGR'S OFFZAPIER.COM $ 15.00 08/08/201464545 (IS ONLY) PERSONAL COMP SOFTWARE"AP" SOFTWARECITY MGR'S OFFSPIRIT AI 48701024831430 $ 96.00 08/08/2014 62295 TRAINING & TRAVELGOVERNMENT WEBSITE PROFESSIONALS CONFERENCECITY MGR'S OFFSPIRIT AI 48701024826000 $ 97.19 08/08/2014 62295 TRAINING & TRAVELGOVERNMENT WEBSITE PROFESSIONALS CONFERENCECITY MGR'S OFFDOWNTOWN EVANSTON $ 575.00 08/11/2014 62295 TRAINING & TRAVELCHAMBER GOLF OUTINGCITY MGR'S OFFINFLIGHT WI-FI - LTV $ 6.00 08/11/2014 62295 TRAINING & TRAVELWIFI FOR TRAVELCITY MGR'S OFFUNITED 01629209869243 $ 8.99 08/11/2014 62295 TRAINING & TRAVELWIFI FOR TRAVELCITY MGR'S OFFJEWEL #3428 $ 12.98 08/13/2014 65025 FOODCOUNCIL FOODCITY MGR'S OFFAMAZON.COM $ 10.00 08/15/2014 65095 OFFICE SUPPLIESCREDIT CARD READERCITY MGR'S OFFZIPWHIP.COM $ 19.95 08/15/201464505 TELECOMMUNICATIONS CARRIER LINE CHREIMBURSEMENT FOR TEXTING SOFTWARE CHARGECITY MGR'S OFFBKF BOOKFRESH $ 24.90 08/18/2014 62512 RECRUITMENT SERVICES DRUG TESTING, HR SOFTWARECITY MGR'S OFFAMERICAN 00174730982790 $ 244.70 08/18/2014 62295 TRAINING & TRAVELPTI CONFERENCECITY MGR'S OFFPUBLIC TECHNOLOGY INST $ 395.00 08/18/2014 62295 TRAINING & TRAVELPTI CONFERENCE REGISTRATION J. CALDERONECITY MGR'S OFFPUBLIC TECHNOLOGY INST $ 395.00 08/18/2014 62295 TRAINING & TRAVELPTI CONFERENCE REGISTRATION L. 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PLEASE SEE ATTACHED DOCUMENTATION FOR PROOF OF CREDIT.PRCS/ECOLOGY CNTRTARGET 00009274 $ 1.99 08/01/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FRESH FOODPRCS/ECOLOGY CNTRTARGET 00009274 $ 71.53 08/01/2014 65110 REC PROGRAM SUPPLIES SUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CNTRWAL-MART #2816 $ 64.84 08/04/2014 65110 REC PROGRAM SUPPLIES SUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CNTRUS TOY CO INC 2 $ 29.30 08/04/2014 65110 REC PROGRAM SUPPLIES SUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CNTRMICHAELS STORES 3849 $ 25.43 08/04/2014 65110 REC PROGRAM SUPPLIES SUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CNTRFISHTECH $ 19.74 08/04/2014 65110 REC PROGRAM SUPPLIES WORMS FOR FISHING PROGRAMSPRCS/ECOLOGY CNTRGFS MKTPLC #1915 $ 97.52 08/08/2014 65025 FOODSUMMER SUMMIT CAMP FOODPRCS/ECOLOGY CNTRJEWEL #3487 $ 29.95 08/08/2014 65025 FOODSUMMER SUMMIT CAMP FOOD (73.7%)PRCS/ECOLOGY CNTRJEWEL #3487 $ 10.69 08/08/2014 65110 REC PROGRAM SUPPLIES SUMMER SUMMIT CAMP SUPPLIES (26.3%)PRCS/ECOLOGY CNTRPETSMART INC 427 $ 63.55 08/11/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FOOD AND HABITATPRCS/ECOLOGY CNTRPETSMART INC 427 $ 10.99 08/11/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FOODPRCS/ECOLOGY CNTRFOOD4LESS #0558 $ 15.30 08/11/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FRESH FOODPRCS/ECOLOGY CNTRJEWEL #3487 $ 4.79 08/11/2014 65110 REC PROGRAM SUPPLIES SUMMER SUMMIT EXPERIMENT SUPPLIESPRCS/ECOLOGY CNTRFISHTECH $ 32.79 08/11/2014 65110 REC PROGRAM SUPPLIES WORMS FOR FISHING PROGRAMSPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902 $ 4.96 08/12/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ SANDPRCS/ECOLOGY CNTRFISHTECH $ 32.90 08/14/2014 65110 REC PROGRAM SUPPLIES WORMS FOR FISHING PROGRAMSPRCS/ECOLOGY CNTRJEWEL #3464 $ 14.56 08/18/2014 65025 FOODSUMMER SUMMIT CAMP FOODPRCS/ECOLOGY CNTRPETSMART INC 427 $ 7.00 08/21/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FOODPRCS/ECOLOGY CNTRJEWEL #3487 $ 2.26 08/21/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FRESH FOOD62 of 423 PRCS/ECOLOGY CNTRFISHTECH $ 19.74 08/25/2014 65110 REC PROGRAM SUPPLIES WORMS FOR FISHING PROGRAMSPRCS/ECOLOGY CNTRJEWEL #3465 $ 8.60 08/27/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ FRESH FOODPRCS/ECOLOGY CNTRFOSTER SMITH MAIL ORDR $ 50.98 08/27/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ HAYPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY $ 26.99 08/27/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ LIVE FOODPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY $ 102.42 08/28/2014 62490 OTHER PROGRAM COSTS ANIMAL CARE ~ HEATINGPRCS/FACJOHNSTONE SUPPLY OF NI $ 143.84 08/01/201465050 BUILDING MAINTENANCE MATERIALCIVIC CTR. AND TRUCK MATERIALSPRCS/FACJOHNSTONE SUPPLY OF NI $ 218.75 08/01/201465050 BUILDING MAINTENANCE MATERIALCIVIC CTR. T-STATS AND PARTSPRCS/FACLEMOI ACE HARDWARE $ 25.86 08/01/201465050 BUILDING MAINTENANCE MATERIALMATERIALS AND PAINT FOR STRIPINGPRCS/FACTHE HOME DEPOT 1902 $ 947.89 08/04/201465050 BUILDING MAINTENANCE MATERIALCIVIC CENTER REMODELING MATERIALSPRCS/FACLGI $ 555.00 08/04/201465050 BUILDING MAINTENANCE MATERIALFOR CIVIC CENTER MAIN BACK DOOR CONCRETE STAIRS.PRCS/FACPURE ELECTRIC $ 32.54 08/04/2014 65625 FURNITURES AND FIXTURES MATERIALS FOR 911 PHONE ROOM A/CPRCS/FACPURE ELECTRIC $ 188.84 08/04/2014 65625 FURNITURES AND FIXTURES MATERIALS FOR 911 PHONE ROOM A/CPRCS/FACTHE HOME DEPOT 1902 $ 105.04 08/04/201465050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PENNY PARK UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 100.96 08/04/201465050 BUILDING MAINTENANCE MATERIALMOULDING FOR CIVIC CENTER REMODELINGPRCS/FACTHE HOME DEPOT 1902 $ 13.29 08/04/201465050 BUILDING MAINTENANCE MATERIALPARTS FOR CHANDLER MAINTENANCEPRCS/FACTHE HOME DEPOT 1902 $ 258.95 08/04/201465050 BUILDING MAINTENANCE MATERIALPD BELTS TO LIFT AC UNIT TO ROOF/CIVIC CTR. MATERIALPRCS/FACTHE HOME DEPOT 1902 $ 85.68 08/04/201465050 BUILDING MAINTENANCE MATERIALREPAIR PARTS FOR CHANDLERPRCS/FACSTANDARD PIPE $ 83.88 08/05/201465050 BUILDING MAINTENANCE MATERIALPENNY PARK MATERIALS FOR UPKEEPPRCS/FACSTANDARD PIPE $ 294.66 08/05/201465050 BUILDING MAINTENANCE MATERIALTOILET REPAIR FOR LEVY CENTER.PRCS/FACTHE HOME DEPOT 1902 $ 49.85 08/06/201465050 BUILDING MAINTENANCE MATERIALCIVIC CTR. MATERIAL FOR REMODELINGPRCS/FACSTANDARD PIPE $ 149.40 08/06/201465050 BUILDING MAINTENANCE MATERIALFOR PLUMBING REPAIR SUPPLIESPRCS/FACABLE DISTRIBUTORS $ 179.13 08/06/2014 65625 FURNITURES AND FIXTURES MATERIALS FOR 911 PHONE ROOM A/CPRCS/FACSTANDARD PIPE $ 120.63 08/06/201465050 BUILDING MAINTENANCE MATERIALPARTS FOR NOYES UPKEEP AND REPAIRPRCS/FACCARQUEST 2759 $ 14.53 08/06/201465050 BUILDING MAINTENANCE MATERIALPURCHASE FOR LEVY GENERATOR63 of 423 PRCS/FACSTANDARD PIPE $ 126.93 08/06/201465050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR TOILET UPKEEP AND REPAIRPRCS/FACSTANDARD PIPE $ 56.53 08/07/201465050 BUILDING MAINTENANCE MATERIAL CARTWRIGHT PLACE SUPPLIES FOR REPAIR AND UPKEEPPRCS/FACTHE HOME DEPOT 1902 $ 25.47 08/07/201465050 BUILDING MAINTENANCE MATERIAL CAULK GUN AND SUPPLIES FOR CIVIC CENTER UPKEEP.PRCS/FACROCK-TRED CORP $ 260.82 08/07/201465050 BUILDING MAINTENANCE MATERIAL FOR CIVIC CENTER BACK DOOR ENTRANCE STEP MAINTENANCEPRCS/FACPURE ELECTRIC $ 410.07 08/07/2014 65625 FURNITURES AND FIXTURES PARTS FOR 911 PHONE ROOM A/CPRCS/FACWALGREENS #2619 $ 2.58 08/07/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR LEVY GENERATORPRCS/FACTHE HOME DEPOT 1902 $ 146.81 08/07/201465050 BUILDING MAINTENANCE MATERIAL SCREWS AND BRACKETS FOR CIVIC CENTER UPKEEPPRCS/FACPAYPAL INTEGRITYEQ $ 26.22 08/08/201465050 BUILDING MAINTENANCE MATERIAL DRIP TRAYS FOR CIVIC CTR.PRCS/FACJOHNSTONE SUPPLY OF NI $ 309.30 08/08/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR HOT WATER HEATER.PRCS/FACTHE HOME DEPOT 1902 $ 17.57 08/08/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR CARTWRIGHT FOUNTAINPRCS/FACAMAZON MKTPLACE PMTS $ 84.99 08/08/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR CUSTARD STREET BRIDGE REPAIRPRCS/FACTHE HOME DEPOT 1902 $ 45.62 08/08/201465050 BUILDING MAINTENANCE MATERIAL TOOLS AND EQUIPMENT FOR CIVIC CENTER REPAIRSPRCS/FACTHE HOME DEPOT 1902 $ 10.09 08/11/201465050 BUILDING MAINTENANCE MATERIAL CARTWRIGHT DRINKING FOUNTAIN PARTS.PRCS/FACTHE HOME DEPOT 1902 $ 62.38 08/11/201465050 BUILDING MAINTENANCE MATERIAL CEMENT AND FORTIFIERS FOR CIVIC CENTER UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 135.61 08/11/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER MATERIAL FOR GEORGEPRCS/FACPURE ELECTRIC $ 120.25 08/11/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS AND PAINT FOR STRIPING AND MARKING.PRCS/FACLEMOI ACE HARDWARE $ 25.86 08/11/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS AND PAINT FOR STRIPING AND MARKING.PRCS/FACLEMOI ACE HARDWARE $ 17.24 08/11/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS AND PAINT FOR STRIPING AND MARKING.PRCS/FACPURE ELECTRIC $ 251.45 08/11/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR CUSTARD STREET BRIDGEPRCS/FACTHE HOME DEPOT 1902 $ 31.62 08/11/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR FOUNTAIN SQUARE UPKEEPPRCS/FACLEMOI ACE HARDWARE $ 29.14 08/11/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR FOUNTAIN SQUARE UPKEEPPRCS/FACTHE HOME DEPOT 1902 $ 61.18 08/11/201465050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR CIVIC CENTER UPKEEP.PRCS/FACABLE DISTRIBUTORS $ 84.68 08/12/2014 65625 FURNITURES AND FIXTURES PARTS FOR 911 PHONE ROOM A/C64 of 423 PRCS/FACLEMOI ACE HARDWARE $ 15.96 08/12/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR CLARK STREET GATEPRCS/FACMOST DEPENDABLE FOUNTA $ 444.00 08/12/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR DRINKING FOUNTAIN UPKEEP.PRCS/FACWWW.CENTRALVACUUMFACTO $ 79.94 08/12/201465050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR VACUUM MOTORPRCS/FACWW GRAINGER $ 12.95 08/13/201465050 BUILDING MAINTENANCE MATERIAL BRACKETS FOR MOTOR FOR LEVY CTR.PRCS/FACTRU-LINK FENCE LLC $ 80.00 08/13/201465050 BUILDING MAINTENANCE MATERIAL FENCE MATERIALS FOR ANIMAL SHELTERPRCS/FACTHE HOME DEPOT 1902 $ 103.15 08/13/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CENTERPRCS/FACWW GRAINGER $ 673.20 08/13/201465050 BUILDING MAINTENANCE MATERIAL METERING FAUCET FOR PARKS.PRCS/FACAMAZON.COM $ 36.90 08/13/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR CUSTARD BRIDGEPRCS/FACLEMOI ACE HARDWARE $ 36.43 08/13/201465050 BUILDING MAINTENANCE MATERIAL PARTS FOR NOYES 2ND FLOOR TOILET.PRCS/FACWW GRAINGER $ 51.21 08/13/2014 65085 MINOR EQUIP & TOOLS TRUCK SUPPLIESPRCS/FACSTANDARD PIPE $ 33.44 08/14/201465050 BUILDING MAINTENANCE MATERIAL HOSE CONNECTION PARTS FOR FLEETWOOD.PRCS/FACSTANDARD PIPE $ 25.67 08/14/2014 65085 MINOR EQUIP & TOOLSPLUMBING PARTS AND SUPPLIES.PRCS/FACSTANDARD PIPE $ (10.28) 08/14/201465050 BUILDING MAINTENANCE MATERIALREFUND FOR CHARGEPRCS/FACABT ELECTRONICS $ 66.00 08/14/201465050 BUILDING MAINTENANCE MATERIALSPINE EXTENSION PARTS FOR REPAIRPRCS/FACSTANDARD PIPE $ 284.38 08/15/201465050 BUILDING MAINTENANCE MATERIALBENT PARK SUPPLIES FOR UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 120.09 08/15/201465050 BUILDING MAINTENANCE MATERIALCIVIC CENTER UPKEEP SUPPLIES.PRCS/FACTHE HOME DEPOT 1902 $ 46.35 08/15/201465050 BUILDING MAINTENANCE MATERIALGRIP CLAMPS FOR CIVIC CENTER REPAIRS AND UPKEEP.PRCS/FACTHE HOME DEPOT 1902 $ 99.22 08/15/201465050 BUILDING MAINTENANCE MATERIALPAINT FOR CIVIC CTR.PRCS/FACSTANDARD PIPE $ 132.16 08/15/2014 65085 MINOR EQUIP & TOOLSTRUCK SUPPLIES65 of 423 PRCS/FACTHE HOME DEPOT 1902 $ 130.97 08/18/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER UPKEEP MATERIALS AND SUPPLIESPRCS/FACTHE HOME DEPOT 1902 $ 68.64 08/18/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER UPKEEP SUPPLIESPRCS/FACLEMOI ACE HARDWARE $ 19.16 08/18/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER UPKEEP SUPPLIES AND MATERIALS.PRCS/FACJOHNSON LOCKSMITH INC $ 7.35 08/18/201465050 BUILDING MAINTENANCE MATERIAL KEY FOR NORTH BRANCH LIBRARYPRCS/FACPURE ELECTRIC $ 425.05 08/18/201465050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR SERVICE CENTER FLEET DATA LINESPRCS/FACEPCO PAINT STORE 1252 $ 21.87 08/19/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER MATERIALS FOR REMODELING CHAMBERPRCS/FACWW GRAINGER $ 67.25 08/19/201465050 BUILDING MAINTENANCE MATERIAL FIVE II BELTS AND RAQS FOR REPAIRSPRCS/FACWW GRAINGER $ 33.52 08/19/201465050 BUILDING MAINTENANCE MATERIAL PURCHASE FOR SERVICE CENTER EXHAUST FANSPRCS/FACTHE HOME DEPOT 1902 $ 80.97 08/20/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER MATERIALS FOR REMODELING CHAMBER.PRCS/FACANDERSON LOCK CO $ 887.99 08/20/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS CONSULTING SERVICES FOR TRAFFIC MATERIALS UPKEEP.PRCS/FACEPCO PAINT STORE 1252 $ 90.20 08/20/201465050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES FOR CIVIC CENTER UPKEEP.PRCS/FACJOHNSTONE SUPPLY OF NI $ 40.00 08/21/201465050 BUILDING MAINTENANCE MATERIALFOR CIVIC CTR. 4TH FLOOR DATA ROOM AIR CONDITIONER MAINTENANCE AND REPAIRPRCS/FACJOHNSTONE SUPPLY OF NI $ 17.50 08/21/201465050 BUILDING MAINTENANCE MATERIAL GAUGES FOR PUMP FOR NOYES MAINTENANCEPRCS/FACSTANDARD PIPE $ 68.06 08/21/201465050 BUILDING MAINTENANCE MATERIAL HOSE BIB FOR FLEETWOODPRCS/FACWW GRAINGER $ 111.80 08/22/201465050 BUILDING MAINTENANCE MATERIAL FOR CIVIC CTR. SHOP SUPPLYPRCS/FACLEMOI ACE HARDWARE $ 103.45 08/22/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINT AND STRIPINGPRCS/FACTHE HOME DEPOT 1902 $ 131.60 08/25/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CENTER ANTE CHAMBERPRCS/FACTHE HOME DEPOT 1902 $ 10.50 08/25/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CENTER ANTE CHAMBERPRCS/FACABT ELECTRONICS $ (66.00) 08/25/201465050 BUILDING MAINTENANCE MATERIAL REFUND FOR EXHAUST FAN PURCHASEPRCS/FACTHE HOME DEPOT 1902 $ 216.77 08/27/201465050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER REPAIR AND SUPPLIES.PRCS/FACSTANDARD PIPE $ 31.74 08/27/201465050 BUILDING MAINTENANCE MATERIAL FIREHOUSE KITCHEN SINK SUPPLIES.PRCS/FACPURE ELECTRIC $ 61.40 08/27/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINT STRIPING AND MARKING.66 of 423 PRCS/FACSTANDARD PIPE $ 320.45 08/27/201465050 BUILDING MAINTENANCE MATERIAL PLUMBING PARTS FOR SERVICE CENTERPRCS/FACSTANDARD PIPE $ 556.30 08/28/201465050 BUILDING MAINTENANCE MATERIAL DEMPSTER STREET PARTS FOR AUTO FLUSH.PRCS/FACTHE HOME DEPOT 1902 $ 4.29 08/28/201465050 BUILDING MAINTENANCE MATERIAL FAUCET AERATOR FOR ERIE.PRCS/FACTHE HOME DEPOT 1902 $ 56.73 08/28/201465050 BUILDING MAINTENANCE MATERIAL PVC HOSE FOR CIVIC CENTERPRCS/FACTHE HOME DEPOT 1902 $ 121.53 08/29/201465050 BUILDING MAINTENANCE MATERIAL ECOLOGY CENTER ROOF PATCHES.PRCS/FACTHE HOME DEPOT 1902 $ 31.98 08/29/201465050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR UPKEEP AND REMODELINGPRCS/FLEETWOOD JOUR CNTR TJMAXX #0440 $ 90.94 08/01/2014 65110 REC PROGRAM SUPPLIES ITEMS FOR SAMMY DAVISPRCS/FLEETWOOD JOUR CNTR BRUNSWICK'S & TAVERN ' $ 731.50 08/01/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRBRUNSWICK'S & TAVERN ' $ 731.50 08/01/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 29.77 08/01/2014 65025 FOODSUPPLIES FOR SENIOR AND CAMPPRCS/FLEETWOOD JOUR CNTRJEWEL #3487 $ (13.74) 08/04/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR TAX CHARGEDPRCS/FLEETWOOD JOUR CNTRMETRO KLEENERS LLC $ 11.16 08/04/2014 65110 REC PROGRAM SUPPLIES DRY CLEANING FOR GEES BENDPRCS/FLEETWOOD JOUR CNTRLEMOI ACE HARDWARE $ 15.98 08/04/2014 65040 JANITORIAL SUPPLIESLIGHTS FOR KITCHENPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 62.04 08/04/2014 65110 REC PROGRAM SUPPLIES SET SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTRJEWEL #3487 $ 13.44 08/04/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 103.13 08/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRLOWES #01748 $ 49.07 08/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTRFANTASY COSTUMES/CUSTO $ 13.98 08/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SAMMY67 of 423 PRCS/FLEETWOOD JOUR CNTRHATS PLUS LTD $ 72.00 08/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTRJOS A BANK #19 $ 99.00 08/05/2014 65110 REC PROGRAM SUPPLIES COSTUME FOR SAMMYPRCS/FLEETWOOD JOUR CNTRLOWES #01748 $ 5.98 08/05/2014 65110 REC PROGRAM SUPPLIES SET BUILDING SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTRJUNE`S ALTERATIONS $ 36.00 08/06/2014 65110 REC PROGRAM SUPPLIES ALTERATIONS FOR SAMMYPRCS/FLEETWOOD JOUR CNTRSKOKIE DISCOUNT TOBACC $ 13.00 08/06/2014 65110 REC PROGRAM SUPPLIES CASE FOR PRODUCTIONPRCS/FLEETWOOD JOUR CNTRDESIGN LAB CHICAGO $ 87.75 08/06/2014 62490 OTHER PROGRAM COSTS LIGHTING SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 340.00 08/07/2014 65110 REC PROGRAM SUPPLIES GALA SHIRTSPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 800.00 08/07/2014 65110 REC PROGRAM SUPPLIES JERSEYS FOR YOUNG ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 880.00 08/07/2014 65110 REC PROGRAM SUPPLIES JERSEYS FOR YOUNG ADULT LEAGUEPRCS/FLEETWOOD JOUR CNTRDESIGN LAB CHICAGO $ 6.75 08/07/2014 62490 OTHER PROGRAM COSTS LIGHTING SUPPLIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRLOST ERAS $ 15.00 08/07/2014 65110 REC PROGRAM SUPPLIES SET ITEMS FOR SAMMYPRCS/FLEETWOOD JOUR CNTRVOGUE FABRIC DRAPES $ 8.00 08/07/2014 65110 REC PROGRAM SUPPLIES SET MATERIALS FOR SAMMYPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 45.94 08/07/2014 65110 REC PROGRAM SUPPLIES STORAGE FOR BUILDINGPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 16.31 08/07/2014 65025 FOODSUPPLIES FOR MASON PARK LEAGUEPRCS/FLEETWOOD JOUR CNTRMARSHALLS #0245 $ 65.95 08/07/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTREPCO PAINT STORE 1252 $ 354.49 08/07/2014 65110 REC PROGRAM SUPPLIES TOUCH PAINT FOR BUILDINGPRCS/FLEETWOOD JOUR CNTRGIGIO S PIZZERIA $ 342.75 08/08/2014 65025 FOODAWARDS PROGRAM FOR MASON PARK LEAGUE68 of 423 PRCS/FLEETWOOD JOUR CNTRHERSHEYS CHOCOLATE WOR $ 118.15 08/08/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 12.30 08/08/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 19.99 08/08/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SAMMYPRCS/FLEETWOOD JOUR CNTRJUNE`S ALTERATIONS $ 8.50 08/11/2014 65110 REC PROGRAM SUPPLIES ALERTERATIONS FOR SAMMY PRODUCTIONPRCS/FLEETWOOD JOUR CNTRKENS CLEANERS $ 6.50 08/11/2014 65110 REC PROGRAM SUPPLIES ALTERATIONS FOR COSTUMEPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 26.42 08/11/2014 65110 REC PROGRAM SUPPLIES BATTERIES AND THEATER PROPSPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 140.00 08/11/2014 65110 REC PROGRAM SUPPLIES CLEANING OF TABLE CLOTHSPRCS/FLEETWOOD JOUR CNTRJUNE`S ALTERATIONS $ 30.00 08/11/2014 65110 REC PROGRAM SUPPLIES COSTUME ALTERATIONS FOR SAMMYPRCS/FLEETWOOD JOUR CNTRSCHOLASTIC INC. KEY 6 $ (13.09) 08/11/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR TAX CHARGEDPRCS/FLEETWOOD JOUR CNTRBULLS WHITE SOX ACADEM $ 450.00 08/11/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRPIER PARK ONLINE $ 60.00 08/11/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRPIER PARK ONLINE $ 60.00 08/11/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 81.83 08/11/2014 65110 REC PROGRAM SUPPLIES SENIOR PROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRGIORDANO`S OF EVANSTON $ 75.64 08/11/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRJEWEL #3465 $ 6.00 08/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR OPENING NIGHTPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 4.77 08/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR OPENING NIGHTPRCS/FLEETWOOD JOUR CNTRPARTY CITY $ 39.96 08/11/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THEATRE69 of 423 PRCS/FLEETWOOD JOUR CNTRTJMAXX #0440 $ 16.98 08/11/2014 65110 REC PROGRAM SUPPLIES THEATRE SUPPLIES / SAMMYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 151.62 08/12/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR INTERGENERATIONAL TEAPRCS/FLEETWOOD JOUR CNTRSAFARI LAND $ 100.00 08/13/2014 62507 FIELD TRIPSDEPOSIT FOR OUTINGPRCS/FLEETWOOD JOUR CNTRTHE UPS STORE 0511 $ 186.90 08/13/2014 65110 REC PROGRAM SUPPLIES RETURN SHIPPING FOR QUILTSPRCS/FLEETWOOD JOUR CNTRSPORTS AUTHORI00006015 $ 112.00 08/13/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FITNESS PROGRAMPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 253.10 08/13/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FITNESS PROGRAMPRCS/FLEETWOOD JOUR CNTRPARTY CITY $ 23.92 08/13/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR INTERGENERATIONAL TEAPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ (23.96) 08/14/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR RETURNPRCS/FLEETWOOD JOUR CNTRDOLRTREE 673 00006734 $ 24.00 08/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 71.96 08/14/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRHOWARD BEAUTY SUPPLY $ 30.00 08/15/2014 65110 REC PROGRAM SUPPLIES GLOVES FOR CLOSING PROGRAMPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ (12.30) 08/15/2014 65110 REC PROGRAM SUPPLIES PURCHASE OF SUPPLIESPRCS/FLEETWOOD JOUR CNTRHOLLYWOOD PARK $ 498.75 08/15/2014 62507 FIELD TRIPSSPLIT - OUTIING FOR CAMP (50%)PRCS/FLEETWOOD JOUR CNTRHOLLYWOOD PARK $ 498.75 08/15/2014 62507 FIELD TRIPSSPLIT - OUTING FOR CAMP (50%)PRCS/FLEETWOOD JOUR CNTRJUNE`S ALTERATIONS $ 17.50 08/18/2014 65110 REC PROGRAM SUPPLIES DRY CLEANING OF COSTUMEPRCS/FLEETWOOD JOUR CNTRGIGIO S PIZZERIA $ 267.60 08/18/2014 65025 FOODLAST DAY CAMP PROGRAMPRCS/FLEETWOOD JOUR CNTRWING STOP # 376 $ 333.93 08/18/2014 65025 FOODLAST DAY PROGRAM ACTIVITIESPRCS/FLEETWOOD JOUR CNTRCROWN TROPHY 54 $ 352.80 08/18/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRD & D FINER FOODS $ 8.58 08/18/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTRD & D FINER FOODS $ 4.69 08/18/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR TECH WEEKPRCS/FLEETWOOD JOUR CNTRDISCOUNT SCHOOL SUPPLY $ 494.43 08/19/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES70 of 423 PRCS/FLEETWOOD JOUR CNTRDISCOUNT SCHOOL SUPPLY $ 2.98 08/19/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 75.49 08/20/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 107.92 08/20/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRHOLIDAY INN -ROCK ISLA $ 79.10 08/20/2014 65110 REC PROGRAM SUPPLIES TRAINING ISBEPRCS/FLEETWOOD JOUR CNTRSAFARI LAND $ 258.50 08/21/2014 62507 FIELD TRIPSSPLIT - OUTING FOR CAMP (50%)PRCS/FLEETWOOD JOUR CNTRSAFARI LAND $ 258.50 08/21/2014 62507 FIELD TRIPSSPLIT - OUTING FOR CAMP (50%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 102.28 08/21/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 58.57 08/21/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRPEGGY NOTEBAERT NATURE $ 301.00 08/22/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRCROWN TROPHY 54 $ 89.50 08/22/2014 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIESPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 10.99 08/25/2014 65110 REC PROGRAM SUPPLIES BATTTERIES FOR THEATREPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ (48.00) 08/25/2014 65110 REC PROGRAM SUPPLIES CREDIT FOR RETURNPRCS/FLEETWOOD JOUR CNTRJUNE`S ALTERATIONS $ 18.00 08/25/2014 65110 REC PROGRAM SUPPLIES DRY CLEANING OF SAMMY DAVIS COSTUMEPRCS/FLEETWOOD JOUR CNTRAMAZONPRIME MEMBERSHIP $ (99.00) 08/25/2014 65110 REC PROGRAM SUPPLIES MEMBERSHIP FEESPRCS/FLEETWOOD JOUR CNTRAMAZONPRIME MEMBERSHIP $ 99.00 08/25/2014 65110 REC PROGRAM SUPPLIES MEMBERSHIP FOR AMAZON PRIMEPRCS/FLEETWOOD JOUR CNTRSKY HIGH SPORTS NILES $ 90.00 08/25/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRSKY HIGH SPORTS NILES $ 486.00 08/25/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 50.00 08/25/2014 65110 REC PROGRAM SUPPLIES PRIZES FOR SKATING EVENTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 77.00 08/25/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 80.49 08/25/2014 65025 FOODSUPPLIES FOR CAMPPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 5.99 08/25/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR OPENING OF SAMMYPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 36.00 08/27/2014 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 62.31 08/27/2014 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/FLEETWOOD JOUR CNTRPEGGY NOTEBAER00 OF 00 $ 50.00 08/27/2014 62507 FIELD TRIPSOUTING FOR CAMPPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ 150.00 08/27/2014 65110 REC PROGRAM SUPPLIES RENTAL OF CLEANING EQUPT71 of 423 PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 7.58 08/27/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 320.72 08/27/2014 65025 FOODSUPPLIES FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT 1902 $ (9.20) 08/28/2014 65110 REC PROGRAM SUPPLIES CREDITPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 60.43 08/28/2014 65025 FOODMILK FOR AFTER SCHOOLPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 432.50 08/28/2014 65110 REC PROGRAM SUPPLIES SHIRTS FOR FITNESS PROGRAMPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABLES $ 145.15 08/28/2014 65110 REC PROGRAM SUPPLIES SHIRTS FOR SENIORSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 5.97 08/28/2014 65025 FOODSUPPLIES FOR AFTER SCHOOLPRCS/LEVY SEN CNTRBLICK ART 800 447 1892 $ 78.60 08/01/2014 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL AUCTION TENT SUPPLIESPRCS/LEVY SEN CNTRTODAYS BUSINESS SOLUTI $ 10.00 08/01/2014 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL SUPPLIESPRCS/LEVY SEN CNTRTARGET 00009274 $ 40.37 08/01/2014 65110 REC PROGRAM SUPPLIES PRINT ACCOUNTPRCS/LEVY SEN CNTRWM SUPERCENTER #3725 $ 106.37 08/04/2014 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL CHILDRENS CRAFT SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 131.78 08/04/2014 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL SUPPLIES & SNOWFENCEPRCS/LEVY SEN CNTRGIORDANO`S OF EVANSTON $ 49.75 08/04/2014 65025 FOODLAKESHORE FOODPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 7.76 08/04/201465050 BUILDING MAINTENANCE MATERIALMOUSE TRAPS FOR LEVYPRCS/LEVY SEN CNTRLEMOI ACE HARDWARE $ 12.46 08/04/2014 65110 REC PROGRAM SUPPLIES NYLON ROPE TO HANG SIGNSPRCS/LEVY SEN CNTROLYMPIA SALES INC $ 156.00 08/05/2014 65110 REC PROGRAM SUPPLIES CARDS FOR LEVY GIFT SHOPPRCS/LEVY SEN CNTRSERV-U $ 41.86 08/05/2014 65110 REC PROGRAM SUPPLIES CUTLERY FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRJEWEL #3487 $ 9.10 08/06/2014 65025 FOODWATER FOR PROGRAMSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ (8.94) 08/07/2014 65110 REC PROGRAM SUPPLIES RETURN LAKESHORE FESTIVAL SUPPLIESPRCS/LEVY SEN CNTRMICHAELS STORES 3849 $ 31.40 08/07/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR LAKE SHORE ARTS FESTIVALPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 99.99 08/11/2014 65110 REC PROGRAM SUPPLIES DREMEL FOR JEWELRY & CERAMICS CLASSESPRCS/LEVY SEN CNTRUPS 2927E0NJQKG $ 6.05 08/11/2014 62515 RENTAL SERVICESFESTIVAL WALKIE TALKIESPRCS/LEVY SEN CNTRUPS 1Z560T710391169629 $ 29.50 08/11/2014 62515 RENTAL SERVICESFESTIVAL WALKIE TALKIES72 of 423 PRCS/LEVY SEN CNTRWAL-MART #2816 $ 30.94 08/11/2014 65110 REC PROGRAM SUPPLIES LAKESHORE FESTIVAL SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 12.54 08/11/201465050 BUILDING MAINTENANCE MATERIALPAINTERS TAPEPRCS/LEVY SEN CNTRSWANK MOTION PICTURES $ 784.00 08/11/2014 62490 OTHER PROGRAM COSTS STARLITE MOVIE RENTALSPRCS/LEVY SEN CNTRSHOPLET.COM $ 125.40 08/15/2014 65110 REC PROGRAM SUPPLIES HALLWAY SIGNSPRCS/LEVY SEN CNTRILLINOIS PARK RECREAT $ 600.00 08/15/2014 62295 TRAINING & TRAVELPROFESSIONAL DEVELOPMENT SCHOOL - BOB RUSSOPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 11.26 08/18/2014 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIESPRCS/LEVY SEN CNTRGIGIO S PIZZERIA $ 47.10 08/18/2014 65025 FOODLUNCH FOR STAFF TRAINING - LEVYPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 61.82 08/20/2014 65025 FOODKITCHEN SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 39.81 08/20/201465050 BUILDING MAINTENANCE MATERIALPAINTING AND CLEANING SUPPLIESPRCS/LEVY SEN CNTRPANERA BREAD #600645 $ 177.53 08/21/2014 62507 FIELD TRIPSLUNCH FOR SENIOR TRIP - TAX RETURNEDPRCS/LEVY SEN CNTRSWANK MOTION PICTURES $ 1,239.00 08/22/2014 62490 OTHER PROGRAM COSTS STARLITE MOVIE RENTALSPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902 $ 78.70 08/25/2014 65110 REC PROGRAM SUPPLIES CLEANING AND STORAGE SUPPLIES - ECOLOGYPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 30.56 08/25/2014 62513 COMMUNITY PICNIC-SP EVENTS COMMUNITY PICNIC SUPPLIESPRCS/LEVY SEN CNTRGFS MKTPLC #1915 $ 83.93 08/25/2014 62513 COMMUNITY PICNIC-SP EVENTS COMMUNITY PICNIC SUPPLIESPRCS/NOYES CNTRUS TOY CO INC 2 $ 35.74 08/01/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIIESPRCS/NOYES CNTRQUARTET DIGITAL PRINTI $ 24.00 08/01/2014 62210 PRINTINGPRINTING OF LAKESHORE FESTIVAL SIGNAGEPRCS/NOYES CNTRDOLRTREE 635 00006353 $ 13.00 08/04/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRCVS PHARMACY #3901 Q03 $ 21.45 08/04/2014 65025 FOODLAKESHORE FESTIVAL SUPPLIESPRCS/NOYES CNTROCS SOLUTIONS $ 6.95 08/04/2014 62490 OTHER PROGRAM COSTS ONLINE CHARGES FOR ARTS BUZZ WEBPAGE: ARTS COUNCILPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 106.69 08/05/2014 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIESPRCS/NOYES CNTRTHE SAXOPHONE SHOP $ 45.00 08/05/2014 65110 REC PROGRAM SUPPLIES DRUMSTICKS FOR BATTLE OF THE BANDS CAMPPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 11.88 08/05/2014 65025 FOODLAKESHORE FESTIVAL WATER FOR STAFFPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 48.91 08/05/2014 65110 REC PROGRAM SUPPLIES STARLIGHT CONCERTS/MOVIES: ELECTRICAL SUPPLIESPRCS/NOYES CNTRTARGET 00009274 $ 49.76 08/06/2014 65110 REC PROGRAM SUPPLIES TIE DYE AND TEA PARTY SUPPLIESPRCS/NOYES CNTRUSPS 16262202033309188 $ 9.60 08/07/2014 62315 POSTAGELAKESHORE FESTIVAL: SILENT AUCTION MAILING ITEMSPRCS/NOYES CNTRTARGET 00009274 $ 5.79 08/07/2014 65110 REC PROGRAM SUPPLIES MORE TEE SHIRTS FOR TIE DYE ARTS CAMPPRCS/NOYES CNTRBENNISONS BAKERY INC $ 54.72 08/07/2014 65110 REC PROGRAM SUPPLIES PETIT FOURS FOR DOWNTON ABBEY CAMP73 of 423 PRCS/NOYES CNTRSWANK MOTION PICTURES $ 280.00 08/07/2014 62490 OTHER PROGRAM COSTS RIGHTS FOR ETPRCS/NOYES CNTRBECKY & ME TOYS $ 59.97 08/07/2014 65110 REC PROGRAM SUPPLIES TEA PARTY SET FOR ARTS CAMPPRCS/NOYES CNTRD & D FINER FOODS $ 3.00 08/08/2014 62210 PRINTINGCOPIES OF EVANSTON REVIEW FOR FESTIVAL ARCHIVESPRCS/NOYES CNTRTHE HOME DEPOT 1902 $ 186.82 08/08/2014 65110 REC PROGRAM SUPPLIES MOVIE SERIES SUPPLIESPRCS/NOYES CNTRWAL-MART #1304 $ 43.40 08/11/2014 65110 REC PROGRAM SUPPLIES PEACE CAMP SUPPLIESPRCS/NOYES CNTRBLK DRIEHAUS MUSEUM $ 48.00 08/11/2014 62507 FIELD TRIPSSERVANTS TOUR OF MANSIONPRCS/NOYES CNTRBLK DRIEHAUS MUSEUM $ 208.00 08/11/2014 62507 FIELD TRIPSSERVANTS TOUR OF MANSION FIELD TRIP EDWARDIAN CAMPPRCS/NOYES CNTRSAFEHSE 4142712007 $ 200.00 08/11/2014 62507 FIELD TRIPSSPY CAMP FIELD TRIPPRCS/NOYES CNTRD & D FINER FOODS $ 9.06 08/11/2014 65110 REC PROGRAM SUPPLIES TEA PARTY AND EXTENDED CARE SUPPLIES ARTS CAMPPRCS/NOYES CNTRD & D FINER FOODS $ 7.92 08/12/2014 65110 REC PROGRAM SUPPLIES PEACE CAMP SUPPLIESPRCS/NOYES CNTRSTAPLES 00116178 $ 42.65 08/15/2014 65110 REC PROGRAM SUPPLIES SPY CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 7.85 08/18/2014 65110 REC PROGRAM SUPPLIES PEACE CAMP SUPPLIESPRCS/NOYES CNTRFAMILY DOLLAR #6423 $ 5.10 08/18/2014 65110 REC PROGRAM SUPPLIES SPY CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 8.07 08/19/2014 65110 REC PROGRAM SUPPLIES SPY CAMP SUPPLIESPRCS/NOYES CNTRSAFEHSE 4142712007 $ 207.68 08/25/2014 62507 FIELD TRIPSSPY CAMP FIELD TRIPPRCS/PARKS FORESTRYARLINGTON POWER EQUIPM $ 416.80 08/01/2014 65085 MINOR EQUIP & TOOLSCHAINSAW BAR OIL FOR FUEL MIXPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 114.67 08/04/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSTAKES FOR SNOW FENCE.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 192.35 08/06/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ (15.88) 08/06/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREFUND FOR EQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 27.92 08/07/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 12.98 08/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYARTHUR CLESEN - MA $ 150.00 08/11/2014 65085 MINOR EQUIP & TOOLSHERBICIDE FOR PLANT UPKEEPPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 107.58 08/11/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSINSECTICIDE FOR TWO STREETSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 45.91 08/13/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.PRCS/PARKS FORESTRYCARQUEST 2759 $ 48.96 08/13/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT SUPPLIES FOR MAINTENANCE.PRCS/PARKS FORESTRYJOHN DEERE LANDSCAPES0 $ 63.03 08/13/201462199 PRK MAINTENANCE & FURNITUR REPLACEEQUIPMENT FOR PARK UPKEEP.PRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 34.79 08/14/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIES.74 of 423 PRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 6.70 08/15/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 26.57 08/21/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYCARQUEST 2759 $ 59.39 08/22/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYFEDEX 780137090266 $ 7.86 08/22/2014 65085 MINOR EQUIP & TOOLSSHIPPING FOR TRAINING MATERIALSPRCS/PARKS FORESTRYTHE HOME DEPOT 1902 $ 42.91 08/25/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYLEMOI ACE HARDWARE $ 14.50 08/27/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEQT MAINTENANCE SUPPLIESPRCS/PARKS FORESTRYSAFETY SUPPLY ILLINOIS $ 395.05 08/28/2014 65085 MINOR EQUIP & TOOLSMATERIALS FOR HEARING PROTECTIONS, SAFETY GLASSES AND GLOVESPRCS/PARKS FORESTRYSAFETY SUPPLY ILLINOIS $ 227.08 08/28/2014 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT FOR CREWS.PRCS/PARKS FORESTRYAHLBORN EQUIPMENT, INC $ 413.89 08/28/2014 65085 MINOR EQUIP & TOOLSSAFETY GLOVES FOR FIELD WORKPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 49.98 08/01/2014 65110 REC PROGRAM SUPPLIES IPAD CASEPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 2.73 08/01/2014 65110 REC PROGRAM SUPPLIES REPLACEMENT CHARGER CORDPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 59.97 08/01/2014 65025 FOODSNACKS FOR SUMMER CAMP.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 148.58 08/01/2014 65025 FOODSNACKS FOR SUMMER CAMP.PRCS/RBT CROWN CNTRSKOKIEPARKDISTRICTDEVO $ 59.00 08/01/2014 62507 FIELD TRIPSSUMMERTIME CREATIVE PLAY FIELD TRIP.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 9.85 08/04/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 6.99 08/04/2014 65110 REC PROGRAM SUPPLIES REPLACEMENT CHARGER BASEPRCS/RBT CROWN CNTRWALGREENS #4218 $ 48.39 08/04/2014 65025 FOODSNACKS AND TREATS FOR LAST DAY OF CAMP ACTIVITIES.PRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 133.59 08/04/2014 65025 FOODSNACKS FOR SUMMER CAMP PROGRAMS.PRCS/RBT CROWN CNTRDOLRTREE 673 00006734 $ 20.00 08/04/2014 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP ACTIVITIES.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 08/06/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 08/06/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 08/06/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 08/06/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.75 of 423 PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 150.00 08/06/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 110.00 08/06/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRIN GOURMET GORILLA, I $ 1,407.90 08/07/2014 65025 FOODSNACKS FOR PRESCHOOL PROGRAMS.PRCS/RBT CROWN CNTRIN GOURMET GORILLA, I $ 285.00 08/07/2014 65025 FOODSNACKS FOR THE PRESCHOOL SCHOOL PROGRAM.PRCS/RBT CROWN CNTRCITY LIGHTING PRD-STL $ 273.14 08/08/201465050 BUILDING MAINTENANCE MATERIALLIGHT BULBSPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 113.29 08/08/201465050 BUILDING MAINTENANCE MATERIALRUBBER MALLET, 2X4 CEILING, PALM GLOVES,AND 2 VAN KEYS.PRCS/RBT CROWN CNTRJEWEL #3487 $ 31.04 08/08/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTRMC GLASS AND MIRROR $ 305.47 08/11/201465050 BUILDING MAINTENANCE MATERIALGLASS REPAIR FOR MAIN RINK DOOR.PRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 412.06 08/11/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 24.97 08/11/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 611.96 08/11/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/RBT CROWN CNTRSUPERIOR INDUSTRIAL SP $ 134.30 08/11/2014 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESPRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 150.00 08/11/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 150.00 08/11/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 150.00 08/11/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 150.00 08/11/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRODYSSEY FUN WORLD $ 103.50 08/11/2014 62507 FIELD TRIPSMNI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 29.78 08/11/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRTHINKVACUUMS.COM GROUT $ 81.00 08/11/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPARTS FOR VACUUM CLEANER.PRCS/RBT CROWN CNTRNEXTIME INC $ 195.00 08/12/2014 62245 OTHER EQ MAINTRENEWAL OF ANNUAL PREVENTIVE MAINTENANCE AGREEMENT ON TIME CLOCK.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 150.00 08/13/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 115.65 08/13/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRORBIT SKATE CENTER $ 100.00 08/13/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRPETSMART INC 427 $ 46.09 08/14/2014 65110 REC PROGRAM SUPPLIES CLASSROOM PET SUPPLIES.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 72.84 08/14/2014 65025 FOODMINI CAMP SNACKS.76 of 423 PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 136.15 08/14/201465050 BUILDING MAINTENANCE MATERIALSHINGLE REMOVER, BRUTE WASTE CONTAINER, DOOR SWEEP, AND CARPET EXTRACTOR.PRCS/RBT CROWN CNTRAMAZON.COM $ 15.88 08/15/2014 65110 REC PROGRAM SUPPLIES CONSTRUCTION PAPER STORAGEPRCS/RBT CROWN CNTRS&S WORLDWIDE $ 424.96 08/15/2014 65110 REC PROGRAM SUPPLIES MINI-CAMP SPORTS SUPPLIESPRCS/RBT CROWN CNTRAMAZON.COM $ 49.94 08/15/2014 65110 REC PROGRAM SUPPLIES PLAYMOBIL SCHOOL SETPRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 08/18/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 08/18/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 08/18/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 08/18/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 150.00 08/18/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRENCHANTED CASTLE $ 112.50 08/18/2014 62507 FIELD TRIPSMINI CAMP FIELD TRIP.PRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 59.67 08/18/2014 65110 REC PROGRAM SUPPLIES PLAYMOBIL TRAIN/BUSPRCS/RBT CROWN CNTREPCO PAINT STORE 1252 $ 89.86 08/19/201465050 BUILDING MAINTENANCE MATERIALPAINT FOR LOCKER ROOMS.PRCS/RBT CROWN CNTRU-HAUL-EVANSTON #75876 $ 7.98 08/20/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALPROPANE FOR ICE EDGER.PRCS/RBT CROWN CNTRPURE ELECTRIC $ 27.34 08/21/201465050 BUILDING MAINTENANCE MATERIALBREAKER LOCKS, MEDIUM BASE LAMPS.PRCS/RBT CROWN CNTROFFICE DEPOT #510 $ 28.95 08/21/2014 65095 OFFICE SUPPLIESOFFICE SUPPLIES FOR FIGURE SKATING PROGRAMPRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 21.97 08/21/201465050 BUILDING MAINTENANCE MATERIALSODIUM LIGHT BULB.PRCS/RBT CROWN CNTRTHE HOME DEPOT 1902 $ 135.48 08/22/2014 65110 REC PROGRAM SUPPLIES BEDDING SOIL AND PLANTER SUPPLIESPRCS/RBT CROWN CNTREVANSTON IMPRINTABLES $ 461.82 08/22/2014 65110 REC PROGRAM SUPPLIES SUMMER CAMP TEE SHIRTS...RC CAMPSPRCS/RBT CROWN CNTRWALGREENS #4218 $ 42.29 08/26/2014 65110 REC PROGRAM SUPPLIES AFTER SCHOOL SUPPLIESPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 22.99 08/26/2014 65025 FOODMILK TO GO WITH SNACKS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 11.37 08/26/2014 65025 FOODSNACKSPRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 92.85 08/26/2014 65025 FOODSNACKS FOR CHILDCARE PARTICIPANTS.PRCS/RBT CROWN CNTRGFS MKTPLC #1915 $ 145.13 08/26/2014 65025 FOODSNACKS FOR VARIOUS CHILD CARE PROGRAMS.PRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 30.40 08/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTRA KEYS77 of 423 PRCS/RBT CROWN CNTRR & M LAWNMOWER INC $ 30.00 08/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALRECOIL REPAIR FOR ICE EDGER.PRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 17.95 08/29/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTRA OFFICE KEYS.PRCS/RBT CROWN CNTRWALGREENS #4218 $ 13.86 08/29/2014 65025 FOODSNACKSPRCS/RECREATIONSOUTHPORT RIGGING INC. $ 999.00 08/01/2014 65125 OTHER COMMODITIESSUP'SPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 102.00 08/04/2014 62507 FIELD TRIPSFEE FOR LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONFOOD4LESS #0558 $ 26.14 08/04/2014 65025 FOODJUICE AND SNACKS FOR CAMPPRCS/RECREATIONMICHAELS STORES 5057 $ 80.90 08/04/2014 65110 REC PROGRAM SUPPLIES TAPE, PHOTO FRAMES, MOLDING CLAY FOR CRAFTS AT CAMPPRCS/RECREATIONCVSPHARMACY #8760 Q03 $ 3.96 08/06/2014 65025 FOODGUMMY WORMS FOR CAMP CRAFT PROJECTPRCS/RECREATIONSOUTHPORT RIGGING INC. $ 890.00 08/06/2014 65125 OTHER COMMODITIESSUP PADDLES, LEASHESPRCS/RECREATIONFANDANGO.COM $ 652.50 08/07/2014 62507 FIELD TRIPSFIELD TRIP FOR FLEETWOOD JOURDAIN SUMMER CAMP PARTICIPANTS TO MOVIE (PLANES MOVIE)PRCS/RECREATIONCENTURY THEATRES 43QPS $ 240.00 08/07/2014 62507 FIELD TRIPSFJCC CAMP PROGRAM FIELD TRIP TO MOVIE THEATERPRCS/RECREATIONINTENSITY SAILS $ 799.98 08/07/2014 65110 REC PROGRAM SUPPLIES HOBIE SAILSPRCS/RECREATIONINTENSITY SAILS $ 37.30 08/07/2014 65110 REC PROGRAM SUPPLIES HOBIE SAILS (SHIPPING)PRCS/RECREATIONINTENSITY SAILS $ 55.37 08/07/2014 65110 REC PROGRAM SUPPLIES HOBIE SAILS (SHIPPING)PRCS/RECREATIONTARGET 00009274 $ 23.83 08/07/2014 65110 REC PROGRAM SUPPLIES SHIRTS, BIRD SEED, CONES FOR CAMP CRAFT PROJECTSPRCS/RECREATIONMICHAELS STORES 3849 $ 7.98 08/07/2014 65110 REC PROGRAM SUPPLIES TIE DYE KITS FOR CAMPPRCS/RECREATIONLEMOI ACE HARDWARE $ 15.31 08/08/2014 65125 OTHER COMMODITIESGRILL BRUSHES TO CLEAN LAKEFRONT AND PARK PICNIC GRILLSPRCS/RECREATIONSOLDIER FIELD $ 293.25 08/11/2014 62507 FIELD TRIPSADMISSION FEE FOR CAMP FIELD TRIP TO TOUR SOLDIER FIELDPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 162.00 08/11/2014 62507 FIELD TRIPSFEE FOR LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONCHILI'S #409 $ 84.23 08/11/2014 65025 FOODFOOD FOR PARTICIPANTS ATTENDING DINING WITH THE STARS PROGRAMPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 150.00 08/13/2014 62507 FIELD TRIPSFEE FOR LANE RENTAL FOR BOWLING PROGRAM78 of 423 PRCS/RECREATIONPARK DISTRICT OF HIGHL $ 180.00 08/18/2014 62507 FIELD TRIPSADMISSION FEE FOR CAMP TRIP TO WATER PARKPRCS/RECREATIONLAKE GENEVA CRUISE LIN $ 66.16 08/18/2014 62507 FIELD TRIPSBALANCE OF ADMISSION FEE FOR SUMMER CRUISE PROGRAMPRCS/RECREATIONLAKE GENEVA CRUISE LIN $ 11.08 08/18/2014 62507 FIELD TRIPSEXTRA ADMISSION TICKET FOR SUMMER CRUISE PROGRAMPRCS/RECREATIONBRUNSWICK ZONE DEERF $ 144.00 08/18/2014 62507 FIELD TRIPSFEE FOR LANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONLIGHT OPERA WORKS847-920-5354 $ 540.00 08/18/2014 62507 FIELD TRIPSFIELD TRIP FOR LEVY SENIORS TO LIGHT OPERA WORKS 8/12PRCS/RECREATIONWEST MARINE #71 $ 359.15 08/19/2014 65110 REC PROGRAM SUPPLIES PAINT, GELCOAT, BUFFERPRCS/RECREATIONTHE HOME DEPOT 1902 $ 115.73 08/19/2014 65110 REC PROGRAM SUPPLIES SANDER AND SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 58.46 08/20/2014 62490 OTHER PROGRAM COSTS GALVANIZED S-HOOKSPRCS/RECREATIONDUNKIN #306178 Q35 $ 29.40 08/25/2014 62513 COMMUNITY PICNIC-SP EVENTS FOOD FOR VOLUNTEERS WORKING COMMUNITY PICNICPRCS/RECREATIONFEDEXOFFICE 00036053 $ 108.00 08/25/2014 62513 COMMUNITY PICNIC-SP EVENTS LAMINATING OF SIGNS AND MAP FOR PICNICPRCS/RECREATIONDOG POOP BAGS .COM $ 326.72 08/27/201465045 LICENSING/REGULATORY SUPPLIESPOOP BAGS FOR THE DOG BEACHPRCS/RECREATIONEB USDA KNOW YOUR FAR $ 22.09 08/27/2014 62295 TRAINING & TRAVELREGISTRATION FEE FOR TRAINING PROGRAM FOR THE MARKET MANAGERPRCS/RECREATIONAAA LOCK AND KEY $ 116.20 08/27/2014 65095 OFFICE SUPPLIESREPLACEMENT BATTERIES FOR OFFICE SAFE ELECTRONIC LOCKPRCS/RECREATIONCOST PLUS WLD #147 $ 125.00 08/28/2014 65110 REC PROGRAM SUPPLIES UMBRELLAS FOR THE PICNIC TABLES AT THE MARKETPRCS/YOUTH ENGAGEMENTJIMMY JOHNS - 44 - MOT $ 65.75 08/04/2014 65025 FOODSTAFF MEETING TO REVIEW AND FINALIZE TIME CARDS FOR MSYEP PAYROLL.PRCS/YOUTH ENGAGEMENTPARTY CITY $ 40.04 08/15/2014 62490 OTHER PROGRAM COSTS BALLOONS AND MATERIALS FOR END OF MSYEP PROGRAMPRCS/YOUTH ENGAGEMENTWAL-MART #2816 $ 153.41 08/15/2014 62490 OTHER PROGRAM COSTS MSYEP BEACH BASH MATERIALS I.E. PRIZES AND GAMESPRCS/YOUTH ENGAGEMENTGFS MKTPLC #1915 $ 13.96 08/18/2014 65025 FOODICE FOR MAYOR'S SUMMER YOUTH EMPLOYMENT PROGRAM YEAR END CEREMONY.PRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 39.99 08/22/2014 65095 OFFICE SUPPLIESBLUETOOTH MOUSE FOR VMWARE-WYSE SYSTEMPRCS/YOUTH ENGAGEMENTEMBASSY SUITES DWNTWN $ 27.00 08/25/2014 62295 TRAINING & TRAVELPARKING - CHICAGO JOBS COUNCIL STAFF TRAININGPRCS/YOUTH ENGAGEMENTCHOICE TAXI 119 $ 15.15 08/25/2014 62295 TRAINING & TRAVELTRANSPORT FROM UNIVERSITY OF CHICAGO LOCAL WORKFORCE CONFERENCEPRCS/YOUTH ENGAGEMENTUBER $ 10.77 08/25/2014 62295 TRAINING & TRAVELUNIVERSITY OF CHICAGO LOCAL WORKFORCE CONFERENCEPUBLIC WORKS/ADMINUNITED 01629203395094 $ 25.00 08/01/2014 62295 TRAINING & TRAVELMEETING/CONFERENCEPUBLIC WORKS/ADMINUNITED 01624169283575 $ 370.20 08/01/2014 62295 TRAINING & TRAVELMEETING/CONFERENCEPUBLIC WORKS/ADMINEVANSTON BLUE PRINT $ 15.00 08/04/2014 65085 MINOR EQUIP & TOOLSEVANSTON BLUE PRINT RECYCLING PLANS79 of 423 PUBLIC WORKS/ADMINGIGIO S PIZZERIA $ 183.40 08/04/2014 62295 TRAINING & TRAVELLUNCH MEETINGPUBLIC WORKS/ADMINJEWEL #3456 $ 65.48 08/04/2014 62295 TRAINING & TRAVELSUMMER YOUTH TRAINING SESSION SUPPLIESPUBLIC WORKS/ADMINWESTERN REMAC $ 37.80 08/06/2014 65515 OTHER IMPROVEMENTS MATERIALS FOR LAKE FRONT CONSTRUCTION SIGN PATCH.PUBLIC WORKS/ADMINENTERPRISE RENT-A-CAR $ 658.00 08/07/2014 62295 TRAINING & TRAVELCHARGE FOR CONFERENCE/MEETINGPUBLIC WORKS/ADMININ CHICAGO APPRAISAL $ 650.00 08/08/201465050 BUILDING MAINTENANCE MATERIALBUILDING AND MAINTENANCE SERVICESPUBLIC WORKS/ADMINBESTBUYCOM653524155714 $ 999.99 08/08/201465050 BUILDING MAINTENANCE MATERIALPURCHASES FOR ALDERMANIC LIBRARYPUBLIC WORKS/ADMINGFS MKTPLC #1915 $ 168.00 08/11/2014 62295 TRAINING & TRAVELCONFERENCE/MEETINGPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 2,583.34 08/21/201465050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ALDERMANIC LIBRARYPUBLIC WORKS/ADMINCOMPUTER TRAINING S $ 289.00 08/25/2014 62295 TRAINING & TRAVELPOWERPOINT INTERMEDIATE CLASS FOR PAULINA ALBAZIPUBLIC WORKS/ADMINTHE HOME DEPOT 1902 $ 83.82 08/28/2014 65085 MINOR EQUIP & TOOLSHOME DEPOT MATERIALS FOR TARP.PUBLIC WORKS/FLEETHELM PUBLICATION $ 450.00 08/01/2014 65060 MATERIALS TO MAINTAIN AUTOS FORD SOFTWARE UPDATEPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 24.08 08/05/2014 65060 MATERIALS TO MAINTAIN AUTOS FLAT WASHERSPUBLIC WORKS/FLEETDEL CITY $ 35.02 08/05/2014 65060 MATERIALS TO MAINTAIN AUTOS LIGHTED ROCKER SWITCHESPUBLIC WORKS/FLEETHERMS PALACE $ 40.35 08/05/2014 62295 TRAINING & TRAVELMEETING EXPENSESPUBLIC WORKS/FLEETAMAZON.COM $ 13.21 08/05/2014 65085 MINOR EQUIP & TOOLSPAINT BRUSHESPUBLIC WORKS/FLEETAMAZON MKTPLACE PMTS $ 51.43 08/05/2014 65085 MINOR EQUIPMENT AND TOOLS RUSTOLEUM PAINTPUBLIC WORKS/FLEETLEMOI ACE HARDWARE $ 23.93 08/05/2014 65060 MATERIALS TO MAINTAIN AUTOS SPRAY PAINT FOR FIRE TRUCKSPUBLIC WORKS/FLEETWEB TIRE SALES $ 412.03 08/06/2014 65060 MATERIALS TO MAINTAIN AUTOS GATOR TIRESPUBLIC WORKS/FLEETDEL CITY $ 12.61 08/06/2014 65060 MATERIALS TO MAINTAIN AUTOS LED LIGHTSPUBLIC WORKS/FLEETWELDEX CORPORATION $ 230.00 08/07/2014 65060 MATERIALS TO MAINTAIN AUTOS COLOR MONITOR FOR BACK-UP CAMERAPUBLIC WORKS/FLEETPAYPAL 100 BEST $ 125.00 08/12/2014 62295 TRAINING & TRAVEL100 BEST SEMINARPUBLIC WORKS/FLEETWW GRAINGER $ 40.95 08/13/2014 65060 MATERIALS TO MAINTAIN AUTOS HITCH PINSPUBLIC WORKS/FLEETIL SOS FORTE SERVICE F $ 1.00 08/15/201465045 LICENSING/REGULATORY SUPPLIESREPLACEMENT M LICENSE PLATE #164PUBLIC WORKS/FLEETIL SOS VEHICLE POS $ 9.00 08/15/201465045 LICENSING/REGULATORY SUPPLIESREPLACEMENT M PLATE #164PUBLIC WORKS/FLEETAMAZON.COM $ 11.92 08/20/2014 65060 MATERIALS TO MAINTAIN AUTOS HEADLIGHT BULBSPUBLIC WORKS/FLEETAMAZON.COM $ 11.92 08/21/2014 65060 MATERIALS TO MAINTAIN AUTOS HEADLIGHT BULBPUBLIC WORKS/FLEETIMPERIAL SUPPLIES $ 234.67 08/21/201465050 BUILDING MAINTENANCE MATERIALRUSTOLEUM PAINTPUBLIC WORKS/FLEETUNIVERSAL PARTS $ 352.12 08/25/2014 65060 MATERIALS TO MAINTAIN AUTOS A/C COMPRESSOR #31680 of 423 PUBLIC WORKS/FLEETTHE HOME DEPOT 1902 $ 582.99 08/25/2014 65085 MINOR EQUIP & TOOLSRANGEPUBLIC WORKS/FLEETWW GRAINGER $ 55.99 08/25/2014 65085 MINOR EQUIP & TOOLSSMALL TOOL SE FOR SHOP, SCREW DRIVER, PLIER AND HAMMERPUBLIC WORKS/FLEETNICHOLS SPEEDOMETER & $ 95.43 08/25/2014 65060 MATERIALS TO MAINTAIN AUTOS SPEEDOMETER REPAIR #322PUBLIC WORKS/FLEETNATIONALSAFETYCOMPL $ 43.05 08/26/2014 65085 MINOR EQUIP & TOOLSMSDS BINDERSPUBLIC WORKS/FLEETUSPS 16262295 TRAINING & TRAVEL523301906 $ 19.60 08/29/2014 62315 POSTAGEPOSTAGEPUBLIC WORKS/ST&SANITATIONTHE HOME DEPOT 1902 $ 32.60 08/01/2014 65085 MINOR EQUIP & TOOLSSMALL TOOLS FOR UPKEEP (BROOMS)PUBLIC WORKS/ST&SANITATIONEVANSTON SIGNS AND GRA $ 1,024.00 08/07/2014 65115 TRAFFIC CONTROL SUPPLIES SIGNAGE FOR STREETS.PUBLIC WORKS/ST&SANITATIONRUSSO HARDWARE - SCHIL $ 389.00 08/14/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSMATERIALS FOR GREEN BAY BRIDGE.PUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 372.78 08/18/2014 65515 OTHER IMPROVEMENTS ASPHALT FOR STREETS (SALT DOME)PUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 869.82 08/18/2014 65515 OTHER IMPROVEMENTS ASPHALT FOR STREETS (SALT DOME)PUBLIC WORKS/ST&SANITATIONORANGE CRUSH - SKOKIE $ 869.82 08/18/2014 65515 OTHER IMPROVEMENTS ASPHALT FOR STREETS (SALT DOME)PUBLIC WORKS/TRANSGRAYBAR ELECTRIC COMPA $ 849.60 08/04/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT BULBS FOR STREET LIGHTSUTILITIES/ADMINJEWEL #3428 $ 39.49 08/01/2014 68205 PUBLIC WKS CONTINGENCIES CUSTODIAN'S RETIREMENT CAKE.UTILITIES/ADMINSHAVITZ HEATING AND AI $ 519.00 08/01/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR OF A/C UNIT IN THE SERVICE BUILDING.UTILITIES/ADMINSHAVITZ HEATING AND AI $ 1,454.25 08/06/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR OF THE A/C UNIT IN THE SERVICE BUILDING.UTILITIES/ADMINTARGET 00009274 $ 29.55 08/11/2014 62295 TRAINING & TRAVELWASHABLE WATERCOLORS PAINTING KIT FOR THE COMMUNITY PICNIC.UTILITIES/ADMINSHAVITZ HEATING AND AI $ (260.00) 08/12/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDIT FOR REPAIRS OF THE A/C UNIT IN THE SERVICE BUILDING.UTILITIES/ADMINWALMART.COM $ 74.88 08/15/2014 62295 TRAINING & TRAVELTABLE COVERS AND ARTISTS PAPER FOR THE COMMUNITY PICNIC.UTILITIES/ADMINWALMART.COM $ 22.72 08/20/2014 68205 PUBLIC WKS CONTINGENCIES SHOWER CURTAIN AND HOOKS FOR THE MEN'S LOCKER ROOM SHOWER.UTILITIES/DISTBUY THE YARD $ 319.00 08/01/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSBLACK DIRT.UTILITIES/DISTPARTY CITY $ 18.89 08/01/2014 62295 TRAINING & TRAVELCUSTODIAN'S RETIREMENT PARTY SUPPLIES.UTILITIES/DISTENTERPRISE RENT-A-CAR $ 722.00 08/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALRENTAL CAR FOR THE ENGINEERING ASSOCIATES TO WITNESS WATER MAIN TESTING.UTILITIES/DISTIN MIDWEST WATER GROU $ 110.30 08/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALRETURN SHIPPING FOR SAMPLE STATIONS.UTILITIES/DISTTHE HOME DEPOT 1902 $ 107.38 08/13/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER SHOP SUPPLIES.UTILITIES/DISTTHE HOME DEPOT 1902 $ 86.24 08/15/2014 62295 TRAINING & TRAVELCOMMUNITY PICNIC SUPPLIES.UTILITIES/DISTMID AMERCIAN WATER $ 380.00 08/19/201465050 BUILDING MAINTENANCE MATERIAL12"X1.5" TAPPING SADDLES.UTILITIES/DISTAMERICAN WATER WORKS A $ 126.00 08/20/2014 62295 TRAINING & TRAVEL2 ISAWWA SEMINARS: MAINTAINING & MONITORING WATER QUALITY, AND CHLORINE CHEMISTRY & MONITORING.UTILITIES/DISTWATER PRODUCTS $ 555.42 08/28/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS10" TRANSITION SLEEVES.UTILITIES/DISTMID AMERCIAN WATER $ 1,440.00 08/29/201465055 MATERIALS TO MAINTAIN IMPROVEMENTS6"X24" REPAIR CLAMPS.UTILITIES/DISTMID AMERCIAN WATER $ 1,260.40 08/29/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSREPAIR CAPS AND VALVE BOX STABILIZERS.81 of 423 UTILITIES/FILTRATIONWALGREENS #2619 $ 5.16 08/11/2014 65075 MEDICAL & LAB SUPPLIES DISTILLED WATER FOR THE NEW FECAL WATER BATH.UTILITIES/FILTRATIONSIDENER ENVIROMENTAL $ 1,151.14 08/13/2014 65075 MEDICAL & LAB SUPPLIES NEW CELL UNIT FOR THE AMPEROMATIC TITRATOR.UTILITIES/FILTRATIONUSA BLUE BOOK $ 53.80 08/25/2014 65075 MEDICAL & LAB SUPPLIES FLUORIDE STD 10PPM.UTILITIES/PUMPINGPRECISION DIGITAL CORP $ 462.83 08/05/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALDIGITAL PANEL METER TOTALIZER FOR THE CHURCH STREET METER.UTILITIES/PUMPINGWW GRAINGER $ 157.28 08/06/2014 65085 MINOR EQUIP & TOOLSDIGITAL MULTIMETER.UTILITIES/PUMPINGPATTEN $ 565.03 08/18/2014 65702 WATER GENERAL PLANT STUB SHAFT FOR #4 HIGH LIFT PUMP ENGINE.UTILITIES/PUMPINGOFFICE WORLD, INC. $ 137.89 08/21/2014 65085 MINOR EQUIP & TOOLSTOOL KIT FOR THE NEW WATER/SEWER MECHANIC.UTILITIES/PUMPINGMINUTEMAN PRESS $ 600.00 08/27/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALLOG SHEETS FOR THE PUMPING OPERATORS.UTILITIES/PUMPINGWW GRAINGER $ 40.74 08/28/201465070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT LIGHT BALLASTS FOR THE CONTROL/LUNCHROOM.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 289.00 08/04/2014 65090 SAFETY EQUIPMENTHARD HATS.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 118.25 08/04/2014 65090 SAFETY EQUIPMENTHARD HATS.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 26.22 08/07/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSSCREWS AND ROPE.UTILITIES/SEWERNSC NORTHERN SAFETY CO $ 29.27 08/13/2014 65090 SAFETY EQUIPMENTEAR PROTECTION.UTILITIES/SEWERTHE HOME DEPOT 1902 $ 817.70 08/18/2014 65085 MINOR EQUIP & TOOLSMISCELLANEOUS TOOLS.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 14.08 08/18/2014 62245 OTHER EQ MAINTWIRE CLAMPS.UTILITIES/SEWERIN D & S SALES, INC. $ 318.00 08/21/201465055 MATERIALS TO MAINTAIN IMPROVEMENTSBUMPER CRANE PARTS.UTILITIES/SEWERAMAZON MKTPLACE PMTS $ 379.45 08/25/2014 65085 MINOR EQUIP & TOOLSVACUUM.UTILITIES/SEWERCARQUEST 2759 $ 2.30 08/29/201465070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUEL FILTER.ALL OTHER TOTALS $ 128,220.55 82 of 423 For City Council meeting of October 13, 2014 Item A3.1 Business of the City by Motion: Fire Station No. 2 Interior Renovations For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, Assistant Director of Engineering and Infrastructure Stefanie Levine, PLA, Senior Project Manager Subject: Contract Award Recommendation to O’Hara Construction, Inc., for the Fire Station No. 2 Interior Renovation Project, Bid #14-01 Date: October 13, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Fire Station No. 2 Interior Renovation Project with O’Hara Construction, Inc., located at 8115 Ridgeway Avenue, Skokie, Illinois 60076, in the amount of $157,451.72. Funding Source: FY 2014 CIP (Account #415.26.4150.65502.415827): $170,000 Summary: The Fire Station No. 2 is located at Madison Street and Custer Avenue. The existing kitchen floor has deteriorated significantly, the lighting is insufficient and the kitchen lay out is not efficient for proper use. The proposed renovations include: replacing kitchen flooring, kitchen cabinets, countertops, cooking range, ceiling tiles, energy efficient lighting, refurbishing the existing hood and wall painting. The bid documents were prepared and sent to several potential bidders. The project was advertised in the Chicago Tribune and was also published on Demand Star. A pre- bid meeting was held on September 10 and the bids were opened on September 23, 2014. The City received and publicly read two bids. Bid results are as follows: Memorandum 83 of 423 Contractor Bid O’Hara Construction, Inc., 8115 Ridgeway Avenue, Skokie, IL. 60076 $157,451.72 G.A. Johnson & Son, 828 Foster Street, Evanston, IL. 60201 $179,879.60 The estimate for the project is $159,274. Staff recommends that the contract be awarded to O’Hara Construction, Inc. for a total amount of $157,451.72 as the lowest responsible and responsive bidder. City staff has worked with O’Hara Construction, Inc. on numerous occasions with successful results. O’Hara Construction, Inc. has requested partial waiver to City’s M/W/EBE goal. (See attached memorandum). A breakdown of funding for this project is as follows: Account Summary Project Funding $170,000.00 Encumbrances / expenditures to date -$2,074.00 Recommended bid award -$157,451.72 Balance Remaining $10,474.28 The $10,474.28 remaining balance for this project shall be reserved for kitchen appliances. This project is scheduled to begin in October 2014. The current substantial completion deadline is January 30, 2015. During the construction, the fire department will continue operations from Fire Station No. 2. The contractor shall coordinate construction activities with fire captain on duty. Attachments: Bid Tabulation M/W/EBE Memo 84 of 423 City of Evanston Bid TabulationBid #14-01 -Fire Station No. 2 Interior RenovationsBid Opening Held 09/23/20141 General conditions Lump 1 15% $ 20,774.81 15,446.00$ 15,446.00$ 46,654.00$ 46,654.00$ 2 Selective demolition Lump 1 $ 16,500.00 $ 16,500.00 10,565.00$ 10,565.00$ 9,000.00$ 9,000.00$ 3 Concrete floor repairs Sq. Foot 1534 $ 1.25 $ 1,917.50 3.65$ 5,599.10$ 1.40$ 2,147.60$ 4 Access panels Each 6 $ 93.75 $ 562.50 37.17$ 223.02$ 40.00$ 240.00$ 5 Paint walls and underside of deck Sq. Foot 2800 $ 3.75 $ 10,500.00 3.07$ 8,596.00$ 3.00$ 8,400.00$ 6 Paint ductwork and columns L. Foot 70 $ 6.25 $ 437.50 17.44$ 1,220.80$ 10.00$ 700.00$ 7 Paint existing steel structure Sq. Foot 25 $ 6.25 $ 156.25 48.84$ 1,221.00$ 10.00$ 250.00$ 8 Reinstall Plexiglas and corner guards Lump 1 $ 500.00 $ 500.00 969.00$ 969.00$ 2,000.00$ 2,000.00$ 9 Epoxy chip flooring Sq. Foot 1000 $ 20.00 $ 20,000.00 15.06$ 15,060.00$ 4.00$ 4,000.00$ 10 Carpet tiles Sq. Foot 500 $ 7.00 $ 3,500.00 6.05$ 3,025.00$ 8.00$ 4,000.00$ 11 Vinyl wall base L. Foot 300 $ 1.50 $ 450.00 2.79$ 837.00$ 5.00$ 1,500.00$ 12 Transition strip L. Foot 58 $ 5.00 $ 290.00 3.57$ 207.06$ 8.00$ 464.00$ 13 New acoustical tiles Sq. Foot 880 $ 4.00 $ 3,520.00 4.13$ 3,634.40$ 3.00$ 2,640.00$ 14 New range Each 1 $ 7,800.00 $ 7,800.00 8,030.00$ 8,030.00$ 6,500.00$ 6,500.00$ 15Drain & recharge fire protection (ansul) systemEach 1 $ 2,500.00 $ 2,500.00 2,471.00$ 2,471.00$ 1,000.00$ 1,000.00$ 16 Stainless steel wall panel Sq. Foot 40 $ 75.00 $ 3,000.00 64.88$ 2,595.20$ 150.00$ 6,000.00$ 17 Refurbish existing hood, fan & ducts Each 1 $ 1,000.00 $ 1,000.00 1,992.00$ 1,992.00$ 1,000.00$ 1,000.00$ 18 Upper cabinets 36”W X 15”H X 18”D Each 3 $ 840.00 $ 2,520.00 827.67$ 2,483.01$ 1,000.00$ 3,000.00$ 19 Upper cabinets 18”W X 30”H X 14”D Each 2 $ 475.00 $ 950.00 469.50$ 939.00$ 600.00$ 1,200.00$ 20 Lower cabinets 22” deep L. foot 45 $ 345.00 $ 15,525.00 312.27$ 14,052.15$ 350.00$ 15,750.00$ 21 Full cabinet 36”W X 84”H X 30”D Each 3 $ 2,800.00 $ 8,400.00 2,779.67$ 8,339.01$ 3,000.00$ 9,000.00$ 22 Storage cabinet 46”W X 30”D X 84”H Each 1 $ 2,175.00 $ 2,175.00 2,152.00$ 2,152.00$ 2,500.00$ 2,500.00$ 23 Open cabinet 35”W X 30”D X 84”H Each 1 $ 1,615.00 $ 1,615.00 1,596.00$ 1,596.00$ 1,800.00$ 1,800.00$ 24 Standards, Brackets & Shelves Lump 1 $ 560.00 $ 560.00 556.00$ 556.00$ 650.00$ 650.00$ 25 Access panels Each 2 $ 500.00 $ 1,000.00 494.50$ 989.00$ 400.00$ 800.00$ 26 End panels Each 4 $ 500.00 $ 2,000.00 494.25$ 1,977.00$ 200.00$ 800.00$ 27S.S. countertop with integrated sinks 46” deepEach 1 $ 8,000.00 $ 8,000.00 7,536.00$ 7,536.00$ 7,300.00$ 7,300.00$ 28 S.S. countertop 35” deep Each 1 $ 2,630.00 $ 2,630.00 1,090.00$ 1,090.00$ 1,200.00$ 1,200.00$ 29 S.S. countertop 30” deep Each 1 $ 1,100.00 $ 1,100.00 2,595.00$ 2,595.00$ 3,100.00$ 3,100.00$ 30 S.S. countertop 24” deep Each 1 $ 815.00 $ 815.00 806.00$ 806.00$ 750.00$ 750.00$ 31 Window film Sq. Foot 75 $ 12.00 $ 900.00 41.71$ 3,128.25$ 10.00$ 750.00$ 32 New faucets Each 2 $ 750.00 $ 1,500.00 556.00$ 1,112.00$ 350.00$ 700.00$ 33 New garbage disposal Each 1200.00$ $ 200.00 569.00$ 569.00$ 550.00$ 550.00$ 34 Light fixtures 2’ X 2’ recessed in grid Each 12 $ 350.00 $ 4,200.00 830.42$ 9,965.04$ 665.00$ 7,980.00$ 35 Light fixtures 4’ linear recessed in grid Each 7 $ 425.00 $ 2,975.00 654.14$ 4,578.98$ 582.00$ 4,074.00$ 36 Light fixtures 12’ pendant Each 2 $ 2,000.00 $ 4,000.00 3,602.50$ 7,205.00$ 2,900.00$ 5,800.00$ 37 Light fixtures track Each 2 $ 300.00 $ 600.00 124.00$ 248.00$ 800.00$ 1,600.00$ 38 Light fixtures task lighting Each 8 $ 250.00 $ 2,000.00 31.00$ 248.00$ 300.00$ 2,400.00$ 39Remove & reinstall existing items to remain in ceilingLump 1 $ 750.00 $ 750.00 846.00$ 846.00$ 2,500.00$ 2,500.00$ 40 Electrical devices Each 35 $ 10.00 $ 350.00 35.31$ 1,235.85$ 141.00$ 4,935.00$ 41 S.S. cover plates Each 35 $ 20.00 $ 700.00 35.31$ 1,235.85$ 7.00$ 245.00$ 42 Install owner purchased equipment Each 2 $ 200.00 $ 400.00 139.00$ 278.00$ 2,000.00$ 4,000.00$ TOTAL BASE BIDTOTAL 159,273.56$ 157,451.72$ 179,879.60$ Item Description Unit Quantity Unit Price Staff's Estimate O'Hara Construction, Inc. 8115 Ridgeway Ave., Skokie, IL. 60076 Total Unit Price Total G.A. JOHNSON & SON 828 Foster Street, Evanston, IL. 60201 Unit Price Total 85 of 423 To: Suzette Robinson, Director of Public Works Sat Nagar, Assistant Director of Engineering and Infrastructure Stefanie Levine, PLA, Senior Project Manager Anil Khatkhate, Project Manager From: Tammi Turner, Purchasing Manager Subject: Fire Station No. 2 Interior Renovations, Bid 14-01 Date: October 13, 2014 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Fire Station No. 2 Interior Renovations, Bid 14-01, in the base amount of $157,451.72, the primary contractor O’Hara Construction, Inc., has subcontracted the following: Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Central Rug & Carpet Flooring $ 6,336.59 4% X Total M/W/EBE $ 6,336.59 4% O’Hara Construction, Inc. has requested a waiver for the remaining 21%. A 21% MWEBE waiver is granted. O’Hara Construction, Inc. will receive credit for 4% M/W/EBE participation. Cc: Marty Lyons, Assistant City Manager/CFO Memorandum Fire Station No. 2 Interior Renovations, Bid 14-01, M/W/EBE Memo, 10.13.2014 86 of 423 For City Council meeting of October 13, 2014 Item A3.2 Business of the City by Motion: Purchase of Trees/Planting for Fall 2014 Planting For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Paul D’Agostino, Assistant Director, Forestry, Parks and Greenways Subject: Purchase of Trees and Planting Services for Fall Planting Date: October 1, 2014 Recommended Action: Staff recommends approval of the purchase of 224 trees, and planting services for 100 trees, from Suburban Tree Consortium (STC) in the amount of $53,683.76. Funding Source: Funding for this purchase is provided from two sources. First is a general fund line item in the Parks/Forestry Division budget (Account 2655.65005). The total budget within this line item is $150,300 which is used for both the spring and fall planting seasons. The second source of funding is from the “Replant Express” program. This program allows residents to pay $250 for a 2.5” diameter tree or $425 for a 3.5” diameter tree (the cost of the tree plus delivery) to be added to the planting list immediately, rather than waiting the two years it normally takes for a replacement tree to be planted. There are twenty- four additional trees being planted through this program, which added $9,150 in funding. Summary: The STC solicits quotes each spring and fall from participating nurseries. In February, staff sent a listing of the required trees for parkway planting this spring season to the STC. The STC then solicited and received bids from member area nurseries to attempt to procure the trees we needed. Using the STC, we were able to locate all of the 2”/2.5” diameter tree species in the quantity we needed, as well as forty-two larger 3”/3.5” diameter trees which specific residents requested and paid extra for. Residents were also able to choose the tree species for their parkway from a list of 5 available options. Nearly 41% of the residents returned the form with their preferred choice of tree. Once all of the quotes were finalized, the total for all 224 STC trees is $43,383.76, which includes delivery costs for the 124 trees being planted by City crews The trees Memorandum 87 of 423 are being supplied by three nurseries - Beaver Creek Nursery, Inc. (6604 Randall Road, Poplar Grove, IL), Beeson’s McHenry County Nurseries, Inc. (8501 White Oaks Road, Harvard, IL), and Possibility Place Nursery (7548 W. Monee-Manhattan Rd., Monee, IL). In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley & Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for planting different size trees, which are agreed to in writing with the STC and all member municipalities. Staff has set up a preliminary agreement with PLL for them to plant 100 of the 224 trees for a total cost of $10,300. Once this agreement is approved, PLL will pick up their 100 trees directly from the nurseries, deliver them to the individual sites, and plant them. Legislative History: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying power is increased through economies of scale. In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of membership is our ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species we will need in future years. ------------------------------------------------------------------------------------- Attachments: List of tree planting locations by address Nursery order confirmations Planting contract cost agreement 88 of 423 Area#StreetLocation NotesSiteSizeSpeciesQtyWires6C101AsburyF2Dogwood1y6C101AsburyF3Dogwood1y6C101AsburyF4Dogwood1y6C101AsburyF5Dogwood1y6C101AsburyF6Dogwood1y5C222Asbury222 - 240F116C251AsburyF1,223D936AsburyF13.5Triumph Elm14E1109AsburyF12.5Triumph Elm14E1105-07AsburyF312D2123AshlandF11n2D2123AshlandF21n2D2124AshlandF11n2D2125AshlandF11n2D2127AshlandF11n2D2127AshlandF21n2D2128AshlandF11n2D2128AshlandF21n2D2121-23AshlandF1Returned to sender1n2D2121-23AshlandF2Returned to sender1n4A1613BensonF214A1811BensonHood meters 977-982F3COE Select16D739BrummelF116D743-745BrummelF112B721CentralF13.5Triumph Elm1n2B735CentralF13.5Swamp White Oak12A1000CentralF511G2230Central2230 - 2236 (Express Plant Fall 2013)F3Returned to sender11E2500CentralOn McDanielA211B2821CentralF111D2316Central PkF2Dogwood1y89 of 423 2A1317Chancellor3.5London Plane16B521ChicagoF116B525ChicagoF116B531ChicagoF114F1100ChicagoHood meters 346-348F7,824D1501ChicagoHood meters 547-549F114B708Churchsidewalk opening pull out (rain garden)F114A710ChurchF114A820Churchon BensonT314A901ChurchHood meters 1591-1593F214A825ClarkHood meters 1792-1795F3,4,536A1123ClevelandF116D115-123ClydeF216D122-114ClydeF1, F2,F3?32E811ColfaxF12Hills Oak1n2C1122ColfaxF12Hills Oak1n1E2711ColfaxF2COE Select13D1415CrainA1, A221A2727Crawfordon ThayerT32.5Gingko6D113CusterHood meters 37, 38F1COE Select16A822CusterHood meters 515-517 (Bricks)F115C323DarrowF23.5Swamp White Oak13B1610DarrowF213B1822DarrowF113B1834DarrowF12.5Triumph Elm12E630DartmouthF41n4B601DavisF114A1201Davison AsburyA213D1414Dempsteron WesleyT12.5Triumph Elm1n3D1520DempsterF113D1528DempsterF12Swamp White Oak13D1612Dempster1612-1610F12.5Triumph Elm1n3D1616DempsterF11n3D1616DempsterF11n90 of 423 3D1618DempsterF12.5Gingko1n3D1618DempsterF22.5Gingko1n3D1622DempsterF13.5Swamp White Oak13D1626DempsterF12.513D1708DempsterF11n3B1711DempsterF113D1716DempsterF113D1718DempsterF1, F223D1216DeweyF115A2106DobsonF12Swamp White Oak13B1725DodgeF213B1729DodgeF1Returned to sender13B1813DodgeWire tree for waterF1Dogwood1w4w4E938ElmwoodF114C1431Elmwoodon LakeA1, A222D1235EmersonF1COE Select11B2618Ewing F22.5Kentucy Coffeetree11B2618EwingF13.5Swamp White Oak11B2626EwingWire tree for @ 25' spacingT2Dogwood1wire tree @25'5C108FlorenceA213D1234FlorenceoverhangF114F910ForestF712E915FosterF11n2E919FosterF11n2C1201Granton Bryant w stumpT13.5Swamp White Oak11G2499Green Bayopp. 1900 Central on Green BayF411C2748Green BayBricksF413D1519GreenleafF12.5Kentucy Coffeetree13D1526GreenleafF1, F223D1526GreenleafT413D1607GreenleafF1Dogwood1wire 4 wire4D425Greenwood425-429F13Kentucy Coffeetree14C1004GreenwoodF13Ginkgo14C1004GreenwoodF23.5Triumph Elm191 of 423 4C1004GreenwoodF114C1014GreenwoodF113B1825GreenwoodF1Returned to sender11H2144GreyF1COE Select14D627GroveHood meters 1389-1390F12.5Triumph Elm11E2801Harrisonin front of house2.5Gingko11E2801Harrisonat corner spotF2, A43.5Triumph Elm21G2309HartreyF13.5Swamp White Oak11G2313HartreyF12Swamp White Oak11G2325HartreyF111G2335HartreyF13.5Triumph Elm11B2907Hartzellon Lincolnwood A12.5Triumph Elm11B2907Hartzellon Lincolnwood A22.5Kentucy Coffeetree16D323HowardF116D415HowardF616D609HowardHood meters 52-54F116C1117HowardF616C1123HowardF112B802Ingleside Pl.F13.5Swamp White Oak12A2010Isabella2.5Triumph Elm11D2314LawndaleF12.5Gingko1n1A2738LawndaleF12Swamp White Oak11E2920Lincolnon Lincolnwood - 30' spacingT2, T33.5Triumph Elm2n1E2920Lincolnon Lincolnwood - 30' spacingT2, T33.5Triumph Elm2B601 (a)LincolnlongfieldF8Returned to sender13B1827Lyonson DodgeA1,2,33n4F505MainHood meters 158-160F114E801MainHood meters 431-434F114E805MainHood meters 431-434F114E819MainHood meters 444-449F114E823MainHood meters 444-449F113D1701MainRobert Crown Center, opp. 1700F101n3D1701MainRobert Crown Center, opp. 1704F111n3D1701MainRobert Crown Center, opp. 1720F151n92 of 423 3D1701MainRobert Crown Center, opp. 1720F161n3D1701MainRobert Crown Center, opp. 1728F181n3D1701MainRobert Crown Center, opp. 1806F221n3D1701MainRobert Crown Center, opp. 847 DodgeF26 + 272n6B520(A)MainHood meters 158-160 (Opp 515 Main)F112E2022MapleF12.5Triumph Elm1n3C939McDanielF12.5Gingko1n4F1144MichiganF12.5Dogwood12B10MilburnF116A834Monroeon ElmwoodF1, A6COE Select25C1300Mulfordon AsburyA212E813NoyesHood meters 1898-1902F112E817NoyesF112E922NoyesHood meters 1865-1867F111F2612NoyesF12Hills Oak16A701Oakton?T116A719OaktonF12.5Kentucy Coffeetree16D820OaktonF13.5Accolade26D820OaktonF33.5Triumph Elm4A1643OrringtonHood meter 1617F112E2420OrringtonOn ColfaxA1COE Select22E2420OrringtonOn ColfaxA2COE Select2E2420OrringtonF1COE Select12E2424OrringtonF13.5Swamp White Oak11C2419Park Placenorth side of pkwyF33.5Swamp White Oak1n3C1002PitnerF11N1G2403Prairieopp 2336 PrairieF516A500Ridgeon OaktonA22.5Gingko14E1100RidgeF1,F222C2030Ridgeopp 2027 Ridge at LeonF31n2E2151RidgeF11n2C2242RidgeoverhangF23Gingko1n2E2311RidgewaterF12Hills Oak1n6D127-129RidgeF1193 of 423 1D2547RidgewayF12.5Gingko12A1310RosalieF116A706-12SewardF212E2303SheridanoppF21n2B2407SheridanF51n31201Sheridan RdF32.5Gingko14C1450ShermanHood meters 896-897 & 2513-2514F1,224C1518ShermanHood meters 754 & 886F114A1560ShermanHood meters 875-878F114C1560ShermanHood meters 880-885F414A1705ShermanHood meters 796-800F114A1745ShermanHood meters 1770-1773 On ClarkT112E2000Shermanonly room for one tree (plant at A2)A1,A22.5Gingko1n2E2000Shermanonly room for one tree (plant at A2)A1,A22.5Kentucky Coffeetree12E2248ShermanApt. 1 F112E2316ShermanF116B507South Blvd.on HinmanT23.5Triumph Elm1n200REPLANT EXPRESS SITES3B1309Ashland2Swamp White Oak1F2236Central Park3.5Swamp White Oak3B1721Darrow2.5Triumph Elm1311Dempster3Gingko4E1000Elmwood3.5Triumph Elm4F1200Forest3Gingko6C1016Harvard Terr.3Gingko1C2322Isabella3Gingko4F1134Judson3.5Swamp White Oak4F1138Judson3.5Swamp White Oak4F1141Judson3.5Triumph Elm4F1143Judson3.5Triumph Elm6B425KeeneyApt. 13.5Triumph Elm5C1800Kirk3Gingko1G2031Lincoln3.5Swamp White Oak94 of 423 1G2205Lincoln3.5Swamp White Oak4E1115-1133Maple Ave2.5Gingko6B735Michigan3.5Triumph Elm5C1307MulfordF12.5Gingko1H2021Noyes3Gingko1D2547Ridgeway2.5Gingko1D2549RidgewayF13.5Triumph Elm6A908Seward834 Seward mailing addressF22.5Hills Oakno form5B1302Washington3.5Triumph Elm95 of 423 96 of 423 97 of 423 98 of 423 99 of 423 100 of 423 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Suzette Robinson, Director of Public Works Joe McRae, Director of Parks, Recreation and Community Services Sat Nagar, P.E., Assistant Director of Engineering and Infrastructure Stefanie Levine, PLA, Senior Project Manager Subject: Recommendation for Professional Consulting Services for the Penny Park Renovation Project Date: October 13, 2014 Recommendation Staff recommends that City Council authorize the City Manager to execute a sole source contract for playground design and construction administration of the Penny Park Renovation Project with Leathers & Associates located at 225 South Fulton Street, Ithaca, New York, at a total cost of $38,707.00. Funding Sources FY 2014 CIP #415398: $100,000 Discussion Penny Park located south of Lake Street and west of Ashland Avenue, was originally constructed in 1991 primarily through the donations and volunteer labor of Evanston residents. The playground was designed by the nationally recognized firm of Leathers & Associates (Leathers) who specialize in volunteer, community build, playground projects around the country. Leathers playgrounds are unique and highly sought after attractions which create exceptional, imaginative play environments for children. Penny Park’s playground is a prime example of this firm’s unique product and the park has been an important destination for both Evanston residents and the larger community for many years. Due to its age, Penny Park’s existing play equipment (23 years old), which is made entirely of pressure treated lumber, is now in need of replacement. Primary concerns include below grade deterioration at many support posts as well as overall non- compliance with current safety standards and ADA requirements. In order to replace the Memorandum For City Council meeting of October 13, 2014 Item A3.3 Business of the City by Motion: Professional Consultant for Penny Park For Action 101 of 423 equipment with a system that maintains the playground’s unique qualities, staff requested sole source pricing from Leathers to 1) prepare design drawings for play equipment construction and 2) provide consultation during construction to ensure the equipment is constructed properly. A breakdown of proposed funding for this project is as follows: Item Amount CIP Funding $100,000 *Expenses / encumbrances to date -$9,795 Recommended Award -$38,707 Remaining Balance $51,498 * Expenditures to date include topographic surveying and services from Leathers to produce a schematic design. The project schedule is as follows: Community Meeting #1 April 2013 Design Day March 2014 Community Meeting #2 March 2014 Final Design January 2015 Community Meeting #3 February 2015 Community Meeting #4 May 2015 Construction August 2015 Project Budget (2015) $451,198 Staff recommends the approval of a sole source contract with Leathers & Associates in the amount of $38,707. ------------------------------------------------------------------------------------- Attachments: Leathers proposal 102 of 423 Evanston Creative Playground #1514 225 South Fulton St. Ithaca, NY 14850 ∞ 725 North A1A, Unit E201, Jupiter, FL 33477 Toll Free 877-564-6464 ∞ Florida 561-746-9581 ∞ Fax 607-277-1433 www.leathersassociates.com REVISED PROPOSAL DATE: 9/18/14 Project Manager: Kyle Cundy (Backup: Marc Leathers) Construction Dates: 18-23 August 2015 (6 day build) Build Type: Hybrid model (Contractors and Volunteers) READ THIS ENTIRE PROPOSAL CAREFULLY. IT CONTAINS IMPORTANT INFORMATION FOR YOUR PROJECT. This proposal constitutes an estimate of the remaining work our office will provide for your project and the associated fees. The fees described in this proposal assume that we are providing standard services based on the schematic provided after Design Day, as summarized in both Section R of our "Playground Packet" and this document. The fees outlined here will vary only if additional work is requested or required. Examples of work that would generate additional fees include details above and beyond those necessary for us to build the project, perspective drawings, a major change in project’s scope, or a change of site. The construction phase will not change except by mutual agreement between Leathers & Associates and the community. Certain conditions may be encountered during construction that significantly affects consultants’ total number of hours. Variables such as weather and low volunteer turnout are impossible to identify until the time of construction and may affect the total hour’s necessary for construction consultation. However, additional fees will be charged only if construction continues beyond the final scheduled day. The following pages contain an outline of the remaining services we are to provide. If you have any questions about this proposal, please contact us by September 14 2014. The following is an outline of fees for Leathers & Associates’ professional services: 103 of 423 225 South Fulton St. Ithaca, NY 14850 ∞ 725 North A1A, Unit E201, Jupiter, FL 33477 Toll Free 877-564-6464 ∞ Florida 561-746-9581 ∞ Fax 607-277-1433 www.leathersassociates.com Design Phase (completed) $ 1,868.50 Construction Phase $ 950 (The Construction Phase fee locks in your construction dates. Due upon submitting dates.) Design Development & Construction Documents Phase Design Development, Detailed Drawings, Materials List & Project Management Services. Due upon completion of the Design Development. *Rendering of final design – This is an optional service. This drawing is typically used for Fundraising and P.R. purposes to generate excitement. Contact your project manager with questions. $ 16,657 Organization Phase Organization Phase Fee (travel expenses included) $ 2,700 Due prior to Organization Day. TOTAL FOR PRE-CONSTRUCTION SERVICES $22,175.50 * * * * CONSTRUCTION CONSULTATION Construction Consultants (travel expenses included) $ 18,400 Due on the last day of construction. Please make check payable to Leathers & Associates and present to the lead consultant on the final day of construction. 104 of 423 225 South Fulton St. Ithaca, NY 14850 ∞ 725 North A1A, Unit E201, Jupiter, FL 33477 Toll Free 877-564-6464 ∞ Florida 561-746-9581 ∞ Fax 607-277-1433 www.leathersassociates.com BASIC SERVICES The Basic Services consist of the five phases described below. DESIGN PHASE (already completed) A representative of Leathers & Associates shall consult with the committee to ascertain the requirements of the project and on establishing design goals and the initial scope of the project. The firm shall prepare schematic design studies, consisting of drawings and other documents illustrating the scale and relationship of project components for approval by the committee. CONSTRUCTION PHASE The committee needs to determine construction dates for the project. They should submit 2-3 dates in priority order to their Project Manager. Dates are given out based on when they are submitted. Our construction seasons typically fill up and we encourage projects to choose their dates as early as possibly to help secure their first preference. Once these dates have been chosen the construction phase fee is due to hold those dates. If a project needs to move to other dates they will have to pay an addition fee to hold the new dates. DESIGN DEVELOPMENT/CONSTRUCTION DOCUMENTS PHASE Design Development Leathers & Associates shall review and consult with the committee on the schematic design and shall incorporate the design feedback requested by the committee. Leathers & Associates shall refine and change the schematic design to conform to the current safety and accessibility guidelines (ASTM F1487, CPSC Pub. No. 325, and ADA). Also to fit site and utility requirements. Individual details, traffic flow and budget constraints shall be considered. Construction Documents Leathers & Associates shall prepare from the developed design, for approval by the committee, the working drawings and specifications setting forth the requirements for the construction of the entire project. These documents typically consist of plan view drawings, site drawing with stakeout and post information, materials list and specifications. Leathers & Associates shall assist the committee in filing the required documents for the approval of governmental authorities having jurisdiction over the project. It is, however, the committee's responsibility to identify any such requirements and authorities and to follow through with any required filings. The community will be assigned a project manager, who will serve as the community’s main contact from shortly after Design Day through the construction of the project. The project manager is available from 8 a.m. to 5 p.m. Eastern Time and can be reached by telephone or email. All project management is included in the design development and construction documents phase fee. If the project delays significantly past the anticipated build season an additional fee may be required. Final Materials List Phase Along with working drawings and specifications setting forth the requirements for the construction of the entire project, Leathers & Associates shall provide the community with a Materials List, enabling the community to purchase or obtain donations for all materials necessary for the completion of the project. A suppliers list and specifications for materials are part of this list. 105 of 423 225 South Fulton St. Ithaca, NY 14850 ∞ 725 North A1A, Unit E201, Jupiter, FL 33477 Toll Free 877-564-6464 ∞ Florida 561-746-9581 ∞ Fax 607-277-1433 www.leathersassociates.com ORGANIZATION PHASE Leathers & Associates shall provide organizing and coordinating assistance and support by phone to the committee. A representative of Leathers & Associates shall also conduct Organization Day meetings with the committee. CONSTRUCTION CONSULATION PHASE Leathers & Associates shall provide construction consultants who will be present at the site during construction. The consultants shall work with the committee during construction to provide observation of construction and interpretation of drawings. The construction consultants shall familiarize themselves generally with the progress and quality of the work and determine in general if the work is proceeding in accordance with the construction drawings. The construction consultants shall be the interpreters of the requirements of the construction documents and the impartial judges of the performance thereunder by the volunteers. The construction consultants shall have the authority to reject work that does not conform to the construction documents. Whenever, in their reasonable opinion, they consider it necessary or advisable to ensure the proper implementation of the intent of the construction documents, they shall have authority to require replacement of any work at any stage of construction. The construction consultants' decisions shall be final if consistent with the intent of the construction documents. The construction consultants shall conduct a final inspection upon substantial completion of the work and shall prepare a punch list for the committee's use to accomplish full completion of the project. Leathers & Associates shall receive and review the punch list and shall issue a certificate of substantial completion. TRAVEL FEES All travel expenses are included in this proposal. PAYMENT OF FEES All bills preceding construction are due three weeks from the invoice date. Construction consultation fees are due on the final day of construction. Payment schedule Phase Approximate Due dates Design phase Before Design Day Design development/construction documents phase Two to Three weeks after receiving documents Organization phase Before Organization Day Construction phase Last day of construction All invoices are subject to a 1.5% per month surcharge on any unpaid balance after the due date (annual percentage rate of 18%). 106 of 423 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Hitesh Desai, Accounting Manager Subject: Single Audit for FY 2013 Date: September 26, 2014 Recommended action: Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2013. Summary: Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires entities that expend equal to or in excess of $500,000 in federal awards in a fiscal year to have an audit performed in accordance with the Single Audit Act. Since the City of Evanston expended more than $500,000 in federal awards for Fiscal Year 2013, the single audit was carried out by our Auditors, Prado Renteria / Baker Tilly Virchow Krause, LLP. Over $6.2 million was expended in 2013 according to the enclosed audit report. The audit report has to be issued within nine months of the end of the fiscal year. The Finance division, working with other operating departments and our auditors, Baker Tilly Virchow Krause, LLP/Prado & Renteria, has completed the Single Audit. Once again, the auditors have expressed an unqualified opinion, meaning our financial reports fairly state the City’s financial position. Attachments: FY2013 Single Audit report FY 2013 Single Audit Management Letter Memorandum For City Council meeting of October 20, 2014 Item A4 Business of the City by Motion: Single Audit FY2013 For Action 107 of 423 CITY OF EVANSTON, ILLINOIS Single Audit Reports For the Year Ended December 31, 2013 108 of 423 TABLE OF CONTENTS Independent Auditors’ Report on Schedule of Expenditures of Federal Awards 1-2 Schedule of Expenditures of Federal Awards 3-4 Notes to Schedule of Expenditures of Federal Awards 5-6 Independent Auditors’ Report on Compliance for Each Major Program and on Internal Control over Compliance Required by OMB Circular A-133 7-8 Schedule of Findings and Questioned Costs 9-10 109 of 423 1 INDEPENDENT AUDITORS’ REPORT The Honorable Elizabeth B. Tisdahl, Mayor and Members of the City Council Evanston, Illinois Report on the Schedule of Expenditures of Federal Awards We have audited the accompanying Schedule of Expenditures of Federal Awards (Schedule) of the City of Evanston, Illinois (City), for the year ended December 31, 2013 and the related notes to the Schedule. Management’s Responsibility for the Schedule of Expenditures of Federal Awards Management is responsible for the preparation and fair presentation of the Schedule in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the Schedule that is free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express an opinion on the Schedule based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether the Schedule is free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the Schedule. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the Schedule, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the Schedule in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion of the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the Schedule. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. 110 of 423 2 Opinion In our opinion, the Schedule referred to above presents fairly, in all material respects, the respective expenditures of federal awards of the City for the year ended December 31, 2013 in accordance with accounting principles generally accepted in the United States of America. Report on Other Legal and Regulatory Requirements In accordance with the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement, we have also issued a report dated September 15, 2014, on our consideration of the City’s compliance for each major program and on internal control over compliance required by OMB Circular A-133. The purpose of that report is to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. That report is an integral part of an audit performed in accordance with U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement and should be read in conjunction with this report. Chicago, Illinois September 15, 2014 111 of 423 CITY OF EVANSTON, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2013 Federal CFDA Identifying Federal Number Number Expenditures DEPARTMENT OF AGRICULTURE Passed through the Illinois State Board of Education Child and Adult Care Food Program 10.558 ISBE 13-4225-00 - 05016510P00 29,503$ Passed through the Illinois State Board of Education Summer Food Service Program for Children 10.559 ISBE 13-4225-00 - 05016510P00 91,622 Total Department of Agriculture 121,125 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants Entitlement year 33 14.218 B07MC-170012 27,574 Entitlement year 38 14.218 B12MC-170012 266,292 Entitlement year 39 14.218 B13MC-170012 1,534,789 Total Community Development Block Grants/Entitlement Grants * 1,828,655 Emergency Solutions Grant Program 14.231 E13-MC-170012 119,714 Home Investment Partnerships Program 14.239 M06-MC-170218 162,931 Home Investment Partnerships Program 14.239 M08-MC-170218 2,379 Home Investment Partnerships Program 14.239 M09-MC-170218 434,278 Home Investment Partnerships Program 14.239 M10-MC-170218 84,510 Home Investment Partnerships Program 14.239 M11-MC-170218 21,655 Home Investment Partnerships Program 14.239 M12-MC-170218 9,591 Home Investment Partnerships Program 14.239 M13-MC-170218 15,974 Total Home Investment Partnerships Program *731,318 ARRA - Neighborhood Stabilization Program *14.256 S10-MC-170012 2,885,918 Total Department of Housing and Urban Development 5,565,605 DEPARTMENT OF JUSTICE Juvenile Accountability Block Grants 16.523 509029 31,500 Justice Assistance Grant 16.804 CV57125700008 29,210 Crime Victim Assistance 16.575 212045 44,406 Total Department of Justice 105,116 DEPARTMENT OF TRANSPORTATION Highway Planning and Construction 20.205 CMAP C-13-0042 27,254 State and Community Highway Safety 20.600 OP-13-201 15,765 Total Department of Transportation 43,019 DEPARTMENT OF NATIONAL ENDOWMENT FOR THE ARTS Promotion of the Arts Grants to Organizations and Individuals 45.024 1142927099 50,000 Total Department of National Endowment for the Arts 50,000 Federal Grantor/Pass-Through Grantor/ Program Title * Denotes a major program See Accompanying Notes to Schedule of Expenditures of Federal Awards 3112 of 423 CITY OF EVANSTON, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2013 Federal CFDA Identifying Federal Number Number Expenditures Federal Grantor/Pass-Through Grantor/ Program Title DEPARTMENT OF ENVIRONMENTAL PROTECTION AGENCY Passed through the Illinois Department of Public Health Beach Monitoring and Notification Program Implementation Grant 66.472 25380321 7,552 Total Department of Environmental Protection Agency 7,552 DEPARTMENT OF ENERGY ARRA- Energy Efficiency and Conservation Block Grant Program 81.128 DE - SC0002447 47,887 Total Department of Energy 47,887 DEPARTMENT OF HEALTH AND HUMAN SERVICES Passed through Suburban Area Agency on Aging Special Programs for the Aging Title III, Part D Disease Prevention and Health Promotion Services 93.043 B119 3,647 Special Programs for the Aging Title III, Part B 93.044 B119 38,676 Special Programs for the Aging Title III, Part C Nutrition Services 93.045 B119 45,112 State Health Access Program 93.256 B119 100 Centers for Medicare and Medicaid Services (CMS) Research Demonstrations and Evaluations 93.779 B119 2,063 Passed through the Illinois Department of Public Health Public Health Emergency Preparedness 93.069 4047180027B 47,553 Public Health Emergency Preparedness 93.069 4047180103B 48,084 Total Public Health Emergency Preparedness 95,637 Total Department of Health and Human Services 185,235 DEPARTMENT OF HOMELAND SECURITY Passed through the Illinois Emergency Management Agency Emergency Management Performance Grants 97.042 312 EMAEVANS 3,454 Emergency Management Performance Grants 97.042 413 EMAEVANS 29,613 Total Emergency Management Performance Grants 33,067 Homeland Security Grant Program 97.067 311 CCPEVANS 3,948 Buffer Zone Protection Program (BZPP) 97.078 309 BZPPEVAN 5,379 Assistance to Firefighters Grant 97.044 EMW-2011-FO-07886 132,000 Total Department of Homeland Security 174,394 Total Expenditures of Federal Awards 6,299,933$ Grants for Supportive Services and Senior Centers * Denotes a major program See Accompanying Notes to Schedule of Expenditures of Federal Awards 4113 of 423 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2013 5 NOTE 1 – REPORTING ENTITY This report on Federal Awards includes the federal awards of the City of Evanston, Illinois. The reporting entity for the city is based upon criteria established by the Governmental Accounting Standards Board. The City of Evanston is the primary government according to GASB criteria, while the Town of the City of Evanston (Township) was a component unit as of December 31, 2013. Federal awards received directly by the Township are not included in this report. The Township was dissolved as of April 30, 2014. Effective May 1, 2014, the City has taken over all Township functions. NOTE 2 – BASIS OF PRESENTATION The accounting records for some grant programs are maintained on the modified accrual basis of accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the liability is incurred. The accounting records for other grant programs are maintained on the accrual basis, i.e., when the revenue has been earned and the liability is incurred. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-profit Organizations. NOTE 3 – SUBRECIPIENTS Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of Evanston provided federal awards to subrecipients as follows: Program Title Federal CFDA Number Amount Provided to Subrecipients Community Development Block Grants/Entitlement Grants 14.218 $214,400 Emergency Solutions Grant Program 14.231 $116,183 114 of 423 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2013 6 NOTE 4 – PROGRAM INCOME The City of Evanston received the following program income amounts for the year ended December 31, 2013. The balances of receipts are from letter of credit drawdowns for the program. The program expenditures for the year include expenditures of this program income. Program Title Federal CFDA Number Amount Community Development Block Grants/Entitlement Grants 14.218 $91,369 Home Investment Partnerships Program 14.239 $27,384 ARRA- Neighborhood Stabilization Program 14.256 $1,797,172 NOTE 5– LOANS RECEIVABLE OUTSTANDING The City of Evanston had the following loan receivable balances outstanding at December 31, 2013: Program Title Federal CFDA Number Amount Community Development Block Grants/Entitlement Grants 14.218 $2,306,817 Home Investment Partnerships Program 14.239 $3,892,773 NOTE 6 – NONCASH ASSISTANCE Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of Evanston did not receive any noncash assistance during the year ended December 31, 2013. NOTE 7 – FEDERAL INSURANCE The City of Evanston had no federal insurance for the year ended December 31, 2013. 115 of 423 7 INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133 The Honorable Elizabeth B. Tisdahl, Mayor and Members of the City Council Evanston, Illinois Report on Compliance for Each Major Federal Program We have audited the City of Evanston, Illinois (City) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on the City’s major federal programs for the year ended December 31, 2013. The City’s major federal programs are identified in the summary of auditors’ results section of the accompanying schedule of findings and questioned costs. Management’s Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs. Auditors’ Responsibility Our responsibility is to express an opinion on compliance for the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance. Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2013. 116 of 423 8 Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. Chicago, Illinois September 15, 2014 117 of 423 CITY OF EVANSTON, ILLINOIS SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2013 9 SECTION I – SUMMARY OF AUDITORS’ RESULTS Financial Statements 1) Type of auditors’ report issued: Unmodified 2) Internal control over financial reporting:  Material weakness(es) identified? X Yes No  Significant deficiency(ies) identified? X Yes None reported 3) Noncompliance material to financial statements noted? Yes X No Federal Awards 1) Internal control over major programs:  Material weakness(es) identified? Yes X No  Significant deficiency(s) identified? Yes X None reported 2) Type of auditors’ report issued on compliance for major programs: Unmodified 3) Any audit findings disclosed that are required to be reported in accordance with section 510(a) of Circular A-133? Yes X No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement Grants 14.239 Home Investment Partnerships Program 14.256 ARRA- Neighborhood Stabilization Program Dollar threshold used to distinguish between type A and type B Programs: $300,000 Auditee qualified as low risk auditee? Yes X No 118 of 423 CITY OF EVANSTON, ILLINOIS SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2013 10 SECTION II – FINANCIAL STATEMENT FINDINGS See findings 2013-1, 2013-2, and 2013-3 in the separate Independent Auditors’ report titled “Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards”. SECTION III – FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS No matters were reported. SECTION IV – PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS None. 119 of 423 120 of 423 121 of 423 19 For City Council meeting of October 13, 2014 Item A5 Resolution 79 -R-14: Grant Award for Long Term Care Ombudsman Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joe McRae, Director, Parks, Recreation and Community Service Christina Ferraro, Assistant Director of Community Services Subject: Resolution 79-R-14 to Accept Grant Award for the Maximum Award Amount of $28,639 from Age Options in Order to Fund the Long Term Care Ombudsman Program for the City of Evanston. Date: October 13, 2014 Recommended Action: Staff recommends City Council adoption of Resolution 79-R-14 authorizing the City Manager to sign notification of grant award from Age Options to fund and operate the Long Term Care Ombudsman Program for the City of Evanston. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon amount of funds utilized from the total budget which is also subsidized by the City of Evanston’s operating budget in the form of local cash as well as local in-kind services. Overall budgeted expenses for the 2015 program include staffing salaries, travel, supplies, postage, telephone, training material and employee training in the amount of $112,305. The amount listed below itemizes expenses to be reimbursed by AgeOptions as well as the local cash and in-kind services provided by the City of Evanston. Expenses Age Options Funds City of Evanston Cash Match City of Evanston In-Kind Match TOTAL Salary and Benefits $22,282 $68,763 $11,520 $102,565 Auto Allowance/travel for training $3,200 $1,200 0 $4,400 Supplies/Equipment $800 $400 0 $1,200 OTHER (training and materials, telephone, community information, etc.). $2,357 $1,783 0 $4,140 TOTAL $28,639 $72,146 $11,520 $112,305 Memorandum 122 of 423 Summary: The City of Evanston applied for and received funding for the Long Term Care Ombudsman program through Age Options. As part of the nationwide network, Age Options is authorized by the federal Older Americans Act and the Illinois Department on Aging as the Planning and Service Area for the 30 townships surrounding Chicago. The Older Americans Act Title III-B Ombudsman Grant funds the Long Term Care Ombudsman Program, which provides advocacy for residents who live in long term care facilities as well as community-wide programs and consultations for individuals requesting information regarding long term care. This grant covers a portion of the Long Term Care Ombudsman salary, travel and supplies, postage, telephone and training material costs. Attachments: Resolution Age Options Award Letter 123 of 423 10/5/2014 79-R-14 A RESOLUTION Authorizing the City Manager to Sign Notifications of Grant Awards To Fund and Operate the City of Evanston Long Term Care Ombudsman Program WHEREAS, the City of Evanston has made it a priority advocate for residents of long term care facilities; and WHEREAS, the Parks, Recreation and Community Services Department (the “Department”) and Levy Senior Center strives to provide advocacy, as well as community education and consultations services for residents regarding long term care; and WHEREAS, the Department applied to Department on Aging through the Area Agency on Aging, AgeOptions; and WHEREAS, the Department received a grant award, worth twenty eight thousand six hundred thirty nine dollars ($28,639), to operate the Long Term Care Ombudsman Program; and WHEREAS, the grant award will allow residents of long term care facilities to receive advocacy services as well as community residents to receive education and consultation regarding longer term care; and WHEREAS, the Department plans to operate the Long Term Care Ombudsman Program in the City of Evanston. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 124 of 423 79-R-14 SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of Grant Awards attached hereto as Exhibit A, incorporated herein by reference. SECTION 3: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Grant Awards as he may determine to be in the best interests of the City. SECTION 4: That this Resolution 79-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 125 of 423 79-R-14 EXHIBIT A Illinois Department on Aging (AgeOptions) Notification of Grant Award 126 of 423 GRANTEE NAME, ADDRESS City of Evanston Project ID:B3 OMB Date:10/1/2014 Type of Grant:T3B0 Supportive Services Funding Approved Costs for Project Period Project Period:10/1/2014 a. Personnel/Fringe $102,565 To:9/30/2015 b. Travel of Persons $4,400 c. Equipment & Supplies $1,200 d. Other $4,140 Sub Areas: e. Food-Nutrition Only f. Delivery-Nutrition Only g. Total $112,305 Computation of Grant Award 1. Total Cost $112,305 8. Original Obligation:$28,639 2. Less Anticipated Revision 1:$0 Project Income $0 Revision 2:$0 3. Net Cost (estimated)$112,305 4. Nonfederal Share $83,666 9. Share of Net Cost a. Local Cash $72,146 a. NonFederal Share 74.50% b. Local Inkind $11,520 b. Local Cash Share 64.24% 5. Area Agency Share $28,639 c. Federal/State Share 25.50% 6. State Share 10. Application for Funds 7. New Obligation Awarded $28,639 Date:8/5/2014 The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the grantee provided all conditions are met. Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions. Name and Title Date Signature Subscribed and sworn to before me this _____ day of ________________, 20_____ Notary Public Signature AgeOptions (also referred to as Area Agency on Aging) Signature: Jonathan Lavin, Chief Executive Officer Date NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of this Notification of Grant Award. EVANSTON,IL-60201 2100 RIDGE AVENUE City of Evanston NOTIFICATION OF GRANT AWARD AgeOptions - (Illinois Department on Aging - PSA 13) Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans Act and under the State of Illinois General Revenue Funds 127 of 423 AgeOptions Conditions of Award Page 2 of 12 In addition to the conditions stated in this FY 2015 Conditions of Award document, the Grantee acknowledges, where applicable, receipt of the following documents from AgeOptions and agrees to abide by the requirements and policies set forth: • AgeOptions Service Definitions and Standards o FY 2014 RFP Service Definitions and Standards (for Titles Elder Abuse B, D, E, ombudsman and Title VII ) ards o FY 2012 -2014 Definitions and Stand (for Title III-C) 14 Request for Proposal • AgeOptions Request for Proposals o FY 20 (for Titles B, D, E, ombudsman and Title VII Elder Abuse) osalo FY 2012-14 Nutrition Request for Prop (for Title III-C) Title III)• Requirements for Recipients of Title III Older Americans Act Funds (All s in the form of the Grantee’s application for funding (All • Grantee’s work plan as submitted to AgeOption Title III) • Assurances o FY 2014 AgeOptions Grant/Contract Assurances ((for Titles B, D, E, ombudsman and Title VII nces Elder Abuse) o FY 2012 AgeOptions Grant/Contract Assura (for Title III-C) _____________________ Typed or Printed Name of Organization _____________________________________________ Signature of Organization’s Authorized Representative Conditions of Award follow on Page 3 ________________________ 128 of 423 AgeOptions Conditions of Award Page 3 of 12 FY 2015 CONDITIONS OF AWARD I. From Page One of this Notification of Grant Award (NGA): a. The date indicated on Line 10 is the official work program for this grant. b. The project period ends September 30, 2015, unless otherwise noted on Page 1. All costs related to this grant must be obligated prior to September 30, 2015, and disbursed prior to November 30, 2015. c. The amount listed on Line 5 under Computation of Grant Award will constitute the ceiling for the he Area Agency Share funds may be any here appropriate, NSIP 6 under Computation of Grant and project income may eplace in-kind. Final omputation of Grant Title III federal participation in the approved cost. T combination of Federal, State (General Revenue Funds) and/or, w (Nutrition Services Incentive Program). The amount listed on Line Award will constitute a ceiling for the state fund participation. In-kind not replace the obligation for local cash, although local cash may r AgeOptions participation will be based on the close-out report. d. The Area Agency share of the approved net cost (Number 7 under C Award) is earned ONLY when the approved cost is accrued and the NON-FEDERAL (Number 4) share of the cost has been contributed. Receipt of AgeOpt advance or reimbursement) does not constitute earning of these fun agreed matching funds will require reimbursement to AgeOption funds received. e. If the actual net cost is less than the amount on Number 3, the non-federal share will be at the ions Funds (either through ds. Failure to generate s of unmatched AgeOptions tified in this award. The sh Share) and the ral/State Share) of the net of this grant. e ) is contingent upon the ithout penalty of further sembly or Federal funding r this Agreement. the Notification of Grant policies and requirements (including any updates) e Definitions and Standards ards percent indicated on Line 9a. In-kind may be up to the amount iden cash match must be at the percent identified on Line 9b (Local Ca federal/state share will be at the percent identified on Line 9c (Fede cost for the project period II. Receipt of funds (Federal, including NSIP Commodity resources, or Stat following: a. Appropriation: Obligations of AgeOptions will cease immediately w payment being required if in any fiscal year the Illinois General As source fails to appropriate or otherwise make available sufficient funds fo b. Compliance with AgeOptions requirements, terms, conditions, and Award are being met. i. Compliance with all of AgeOptions contained in: 1. AgeOptions Servic a. FY 2014 RFP Service Definitions and Stand (for Titles B, D, E, use) ombudsman and Title VII Elder Ab b. FY 2012 -2014 Definitions and Standards (for Title III-C) 2. AgeOptions Request for Proposals a. FY 2014-16 Request for Proposal (for Titles Title VII Eld B, D, E, ombudsman and er Abuse) for Proposalb. FY 2012-14 Nutrition Request (for Title III-C) 3. Requirements for Recipients of Title III Older Americans Act Funds (All Title III) 4. FY 2014 Conditions of Award (All Title III) 5. Grantee’s work plan as submitted to AgeOptions in the form of the Grantee’s application for funding (All Title III) 6. Assurances c. Compliance with applicable state and federal laws, rules, and regulations 129 of 423 AgeOptions Conditions of Award Page 4 of 12 d. All funds must be obligated by the end of the approved budget period and must be used as specified in the approved in the Request for Proposal application (if applicable); Letter of Intent (if applicable) and/or budget. e. All terms and conditions of the Notice of Grant Award are met. f the grant agreement, or itation to grant fund expenditures set forth in this section, must be return to e grantor agency or on of the grant, adequate ecipients, and uses of all passing in conjunction with the grant; the grant and all books, records r review and audit by General, the Auditor perate fully with any audit xecutive Inspector General, the ss to all relevant materials. quired by this Section shall unds paid by the State g documentation are not s the Federal Government or other official issuances grants to State y 45 CFR 74 and OMB 10 (Uniform Administrative Requirements), A-122 (Cost Principles), and A-133 ntee shall be governed by the regulations and A-133 and those ernments. hments that are inconsistent ent there is a conflict tute or role shall control. k. This grant shall be governed and construed in accordance with the laws of the State of Illinois dments. In the event any provision, term, or condition of this grant is ant shall be construed as III. General and Administrative Requirements f. Any State grant funds not expended or legally obligated by the end o during the time lim AgeOptions within 45 days, if the funds are not already on deposit with th the State Treasurer. g. Grantee shall maintain, for a minimum of 3 years after the completi books, records, and supporting documents to verify the amounts, r disbursements of funds and supporting documents related to the grant shall be available fo AgeOptions, the Illinois Department on Aging, Executive Inspector General, and the Attorney General; and the Grantee agrees to coo conducted by AgeOptions, the Illinois Department on Aging, E Auditor General, and the Attorney General; and to provide full acce Failure to maintain the books, records, and supporting documents re establish a presumption in favor of the State for the recovery of any f under the Grant for which adequate books, records, and supportin available to support their purported disbursement. h. For not-for-profit organizations who are grantees, until such time a makes effective any other superseding rules, regulations, circulars, governing the administration of sub grants to not-for-profit grantees under Governments, not-for-profit grantees will continue to be covered b circulars A-1 (Audit Requirements). i. For local government grantees, this grant to the Gra codified in 45 CFR 92, 2 CFR, Part 225 (A-87), OMB Circulars A-102 provisions in 45 CFR 74 which remain in effect for grants to gov j. Any statements, provisions, or considerations contained in the Attac with the provision of this grant shall be of no force or effect in the ev between this and relevant statutes or administrative rules, the sta and all subsequent amen declared void, unenforceable or against public policy, then said gr though said term did not exist. a. Policies and procedures for administration of Title III Projects must include adherence to all requirements of federal government, state government and AgeOptions. 130 of 423 AgeOptions Conditions of Award Page 5 of 12 b. The Grantee must maintain sufficient and appropriate insurance and bond coverage for all Older Americans Act funded services, and provide proof of coverage to AgeOptions prior to the project period. IV. Fiscal Requirements horized Federal es of Title III audit, The Grantee, in s to comply with the standards s for Nonprofit Organizations]; A-87 [Cost Principles for Governmental Agencies]; or A-21 [Cost ly with audit requirements g auditing standards and Government Auditing federal funds, from all sources, shall be its of States, Local category must submit copies of agement letter (if any) and of their fiscal year. AgeOptions funding are: Title CFDA a. The Grantee must permit AgeOptions, authorized State of Illinois and aut personnel access to financial program and service records for purpos monitoring, and evaluation. b. Grantee must meet AgeOptions requirements for Title III fiscal records. determining the costs of work performed under this grant, agree set forth in the applicable Office of Management Budget (OMB) Circular (A-122 [Cost Principle Principles for Educational Institutions]. The Grantee agrees to comp imposed by federal and state authorities governing this grant includin prescribed by the American Institute of Certified Public Accountants Standards issued by the Comptroller General of the United States. c. Audits for agencies expending over $500,000 in conducted in accordance with OMB Circular A-133 (Single Aud Governments, and Non-Profit Organizations). Grantees in this the annual audit report, management letter of representations, man reconciliations to closeout reports within six (6) months after the end d. The CFDA (Code of Federal Domestic Assistance) numbers for Title IIIB 93.044 Title IIIB-Ombudsma 93.044 n Title IIIC 93.045 NSIP 93.053 Title III-D 93.043 Title III-E 93.052 Title VII Elder Abuse 93.041 Title VII Ombudsman 93.042 e. Fiscal reporting requirements, reconciliation and reports from agency auditors for agencies that expend less than $500,000 in Federal funds, from all sources, during a year will be more limited an the requirements outlined in OMB Circular A-133. Specific components to be ribed by AgeOptions. in scope th included in these year-end reports and reconciliations will be presc V. Reporting Requirements a. All grantees must submit a “reconciliation report” which balances the AgeOptions “Close-out report”. All funds received from AgeOptions must be segreg ir audited figures to the ated from other sources of funding and clearly labeled. This “reconciliation report” must be sent to AgeOptions within 30 days of the close of the grantee’s audit. b. The Grantee's accounting system must have supporting documentation for all expenses of the project, which include (but not limited to): canceled checks for all project costs; receipts; payroll sheets for all personnel providing Older Americans Act funded services and/or services 131 of 423 AgeOptions Conditions of Award Page 6 of 12 provided with state funds granted by AgeOptions based on actual time spent in each service, allocated and reported on the monthly financial reports; and bank statements and ledgers that adequately represent the financial status of the Older Americans Act funded project and/or project provided with state funds granted by AgeOptions. All in-kind and matching funds must be documented in the same manner as Title III funds. Project Income must be expended based upon the application, with any changes of expenditures to be approved by AgeOptions. All ust be available for federal representative(s). ans Act funded services, , must detail the actual amount 014 Project Income must be reported to AgeOptions. All such records m inspection by AgeOptions, the Illinois Department on Aging, and/or c. All time sheets kept by staff and/or volunteers providing Older Americ and/or services provided with state funds granted by AgeOptions of time spent per funded service per payroll period. d. The Grantee must provide AgeOptions on or before December 10, 2 , an inventory sheet of red to by the Grantee. y be requested through August 5, 2015 all Title III Older Americans Act funded equipment over $500. e. All service outputs, budget, and narrative statements are to be adhe Revisions of all parts of the work program ma , but n approval of AgeOptions. agreed upon in the grant on in each quarter of the year, ed services. Records shall n reported to AgeOptions. d determined by be used in part to meet the ing reporting requirements including those under the National Aging s on forms provided by the timely submittal of reports at times specified by AgeOptions. If reports are not submitted on ides all reports and meets d of each quarter. Final ogram reports, reimbursement requests, and/or other es the following: at the time of submission, ubmission method, and ii. The individual preparing and/or submitting the form is authorized to submit and/or prepare the form. l. Any unearned cash as determined in the closeout calculation for the grant year must be returned to AgeOptions no later than 45 days following the receipt of the closeout report, unless notified otherwise by AgeOptions. cannot be implemented into the grant work plan without the writte f. Units of service must be provided in each quarter of the year or as application. New clients should be provided service and reported or as agreed upon in the grant application. g. The Grantee must maintain service records for all AgeOptions fund clearly support and substantiate all units, clients and other informatio h. The Grantee must provide to AgeOptions in a manner prescribed an AgeOptions, service and client information. Such information shall Illinois Department on Ag Program Information System (NAPIS). i. The Grantee/Contractor must submit all financial and program report AgeOptions or specifically approved in writing by AgeOptions. Reimbursement will depend on time, AgeOptions may hold reimbursements until the Grantee prov deadlines. j. Quarterly Service Cost Reports are due fifteen days following the en close-out reports are due November 10, 2015. k. All forms or methods upon which pr documentation is submitted to AgeOptions automatically assum i. The Grantee/Contractor certifies that all information is correct regardless of s 132 of 423 AgeOptions Conditions of Award Page 7 of 12 m. The Grantee must request from AgeOptions approval of any cost change over ten percent (10%) in either: i. The budget categories of Personnel, Travel, Equipment/Supplies, Food, Delivery, Other or ii. The service categories. equesting the changes and iii. The Grantee should submit a Revision Request and letter r rationale for the request by August 5, 2015. If approved, AgeOptions will generate a m the Food and/or Delivery ravel, Equipment/Supplies, crease or decrease unit levels, AgeOptions will re of the food and delivery under a current Illinois of Grant Award. The awarding of funds by AgeOptions to a tment on Aging of a signed ute funds. The failure, at any cation of Grant Award will ecomes null and void if an or federal and state funds to maintain fiscal year tments. s under its approved icient to meet obligations new funding levels for the level of funds determined ction will occur include, but are overnment, insufficient carryover ding, rules/standards or ericans Act of 1965 as tions and program instructions from federal and state authorities under and requirements detailed in 88 and Titles 41 and 45 of for delivery of services ed. AgeOptions awards service units, and clients will be met during and throughout the Fiscal Year. If AgeOptions determines that expenditures, service units, or client projections will not be met, AgeOptions may take action as outlined in the Request for Proposal (RFP) or in AgeOptions Policy on Performance Deficiencies of Grantees. AgeOptions may initiate a revised grant award to reflect the level of funds needed to reach reduced unit and client projections. revised Notification of Grant Award (NGA). n. For Title III-C Nutrition Grants – Grantees may not transfer funds fro budget categories into any other budget category (i.e. Personnel, T Other). If AgeOptions chooses to in increase/decrease allocations based on the AgeOptions per unit sha cost as originally budgeted. o. AgeOptions will only reimburse costs that it has legal authority to do Department on Aging Notification local project is contingent upon the issuance by the Illinois Depar Notification of Grant Award, which authorizes AgeOptions to distrib time, of the Illinois Department on Aging to issue AgeOptions a Notifi result in this grant award becoming null and void. This grant award b existing Notification of Grant Award to AgeOptions is canceled; and/ awarded to AgeOptions throughout the grant year are not sufficient commi p. AgeOptions has sole responsibility for allocating available resource Notification of Grant Award. In the event that resources are not suff under this grant, AgeOptions will issue a grant revision establishing grant period. Action to reduce grant levels will be in proportion to the available for the program by AgeOptions. Instances when such a not limited to, reduction of funds from the federal or state g from the previous year to cover obligations, and/or changes in fun directives required by the state or federal government. q. The Grantee agrees to comply with all requirements of the Older Am amended, and regula which this grant is given, including all provider service regulations Volume 53 No. 169 Federal Register, 33758 - 33759, August 31, 19 the Code of Federal Regulations. r. The grant application (as identified in Condition (l)) includes a budget and a list of the services to be provided by units and clients to be serv funds to the Grantee with the expectation that the grant application goals for expenditures, 133 of 423 AgeOptions Conditions of Award Page 8 of 12 VI. ACCEPTANCE OF GRANT a. The Grantee certifies, under oath, that all information in the grant agreement is true and correct to the best of the Grantee’s knowledge, information and belief; that the funds shall be used only for the purposes described in the grant agreement; and the award of grant funds is conditioned under such certification. I, the undersigned, under oath, certify that I have read and understand the terms of the Notification of Grant Award and that this Agency will abide by them. I further d of bribery or have I made an S 500/50-5). The Grantee n Public Act 85-827. The nit of state or local e Criminal Code of 1961. he Older Americans Act e narrative and exhibits of ng agency understands that ons of the U.S. Department tment on Aging and urther certifies that the Grantee understands that no alterations of the terms specified in of AgeOptions. ace Act hat I will not engage in the sion, or use of a controlled ontract is less than ontractor or grantee is a corporation, partnership, or other entity that pleted and attached the ee Workplace Act applies to contracts or s, or other entities with 25 or rded.) ith a unit of State or local e Criminal Code of 1961. ho has authority to award a or bids, a request for (except as part of a public request for such information). Grantee further certifies that is has not violated the prohibitions by an employee of the ntract for procurement ment need. 30 ILCS 500/50-10.5(e), amended by Public Act No. 97-895 (August 3, 2012). f. The Grantee certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provision of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act. certify that I am authorized to sign for this Agency and that I have not been convicte or attempting to bribe an officer or employee of the State of Illinois, n admission of guilt of such conduct which is a matter of record (30 ILC certifies that he is not in default on an educational local as provided i Grantee certifies that is has not been barred from contracting with a u government as a result of a violation of Section 33E-3 or 33E-4 of th b. This certifies acceptance of the terms of this Grant under Title III of t of 1965, as amended, and in terms and conditions enumerated in th the approved Grant applicant. This further certifies that the accepti it must administer the Grant in compliance with all rules and regulati of Health and Human Services, as well as those of the Illinois Depar AgeOptions. c. This f this grant, as approved, may be made without written authorization d. Grantee certifies to the following in fulfilling the requirements of the Drug Free Workpl (Check only one): ____ That I am doing business as an individual and I certify t unlawful manufacture, distribution, dispensation, posses substance in the performance of this contract. ____The Drug Free Workplace Act does not apply (either the c $5,000, or the c has less than 25 employees). ____The Drug Free Workplace Act does apply and I have com required certification form. (The Drug Fr grants of $5,000 or more with corporations, partnership more employees at the time the contract or grant is awa e. The Grantee certifies that it has not been barred from contracting w government as a result of a violation of Section 33E-3 or 33E-4 of th Grantee certifies that it has not assisted an employee of the State, w State contract, by receiving, drafting, or preparing any invitations f proposal, or request for information, or providing similar assistance against submitting specifications to the State unless requested to do so State and against submitting a bid or proposal or receiving a State co need where it was contracted to write the specifications for that procure 134 of 423 AgeOptions Conditions of Award Page 9 of 12 g. The Grantee certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. 1201 et.seq.) and applicable rules in performance under this grant. h. The Grantee certifies that it is not in default on an educational loan (5 ILCS 385/3). This applies to individuals, sole proprietorships, partnerships and individuals as members of LLCs. 30 ILCS 500/1.15.80, 20- 43); and as applicable has obtained an assumed name certificate from the appropriate authority, g with the Illinois es at least five years have elony, unless no person held by a prosecutor’s office for the facts upon which the conviction was based continues yment of any debt to the State (or if delinquent has entered into a deferred payment plan to pay the debt), and the t void if this certification is e delinquent and has not 00/50-60). duce any person to refrain y money or other valuable Contract (30 ILCS 500/50- 25). offense of bid rigging or bid rotating or any E-3, E-4). nt of Human Rights Act and rules ortunity, refraining from unlawful sidize payments by its 25/2). of Grantee has been of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony ve years have passed since nviction. Grantee further certifies that it is not barred from being awarded a if this certification is false (30 q. Grantee certifies it is not in violation of the “Revolving Door” section of the Illinois Procurement Code (30 ILCS 500/50-30). r. Grantee certifies it is not retained a person or entity to attempt to influence the outcome of a procurement decision for compensation continent in whole or in part upon the decision of procurement (30 ILCS 500/50-38) i. The Grantee certifies it is a properly formed and existing legal entity ( or has registered to conduct business in Illinois and is in good standin Secretary of State. j. If the Grantee has been convicted of a felony, the Area Agency certifi passed after the date of completion of the sentence for such f responsible to have any involvement with the business (30ILCS 500/50-10). k. The Grantee certifies that it and its affiliates are not delinquent in the pa Grantee and its affiliates acknowledge the State may declare the gran false (30 ILCS 500/50-11) or if the Grantee or an affiliate later becom entered into a deferred payment plan to pay off the debt (30 ILCS 5 l. The Grantee certifies it has not paid any money or valuable thing to in from bidding on a State contract, nor has the Grantee accepted an thing, or acted upon the promise of same for not bidding on a State m. The Grantee certifies it has not been convicted of the similar offense of any state or of the United States (720 ILCS 5/33 n. The Grantee certifies it complies with the Illinois Departme applicable to public contracts, including equal employment opp discrimination and having written sexual harassment policies (775 ILCS 5/2-105). o. The Grantee certifies it does not pay dues to or reimburse or sub employees or any dues or fees to any “discriminatory club” (775 LCS p. If Grantee, or any officer, director, partner, or other managerial agent convicted under the Illinois Securities Law of 1953, Grantee certifies at least fi the date of the co grant and acknowledges that the State shall declare the grant void ICLS 500/50-10.5) 135 of 423 AgeOptions Conditions of Award Page 10 of 12 s. Grantee certifies it will report to the Illinois Attorney General and the Chief Procurement Officer any suspected collusion or other anti-competitive practice among any bidders, offerors, contractors, proposers or employees of the State (30 ILCS 500/50-40, 50-45, 50-50) t. Grantee warrants and certifies that it and, to the best of its knowledge, its subcontractors have ers to lobby procurement ois including local governments if ohibition also applies rocurement authority at tivity. ormation, software, systems with the applicable requirements of the Illinois Technology Accessibility Act Standards as published at and will comply with Executive Order No. 1 (2007). The Order generally prohibits Grantees and subcontractors from hiring the then serving Governor’s family memb activities of the State, or any other unit of government in Illin that procurement may result in a contract valued at over $25,000. This pr to hiring for that same purpose and former State employee who had p any time during the one-year preceding the procurement lobbying ac u. Grantee certifies that information technology, including electronic inf and equipment, developed or provided under this grant will comply www.dhs.state.il.us/itaa (30ILCS 587). v. Grantee certifies that it has read, understands, and is in compliance with the registration s on making political Code (30 ILCS 500/20-160 iolate these requirements. e of the incumbent tern, whichever is longer. tural Competency (LCC) purpose of these LCC services, and activities for Proficient (LEP) customers, persons who are hard of hearing or Deaf, and racy. ertify that number (or I am waiting for ecause: (a) I am exempt from backup withholding, or IRS) that I am subject to backup s, or (c) the IRS has notified nd t of my knowledge, ses described in the grant reement; and the award of funds is conditioned upon such certification, and d the terms of the Request eriod set forth in the sign for this Agency and that I have read the attached documents and hereby abide to follow the requirements and policies set forth therein. Grantee Name: __________________________________________________________________________ Organization’s Federal Taxpayer Identification Number: __________________________________ requirements of the Elections Code (10 ILCS 5/9-35) and the restriction contributions and related requirements of the Illinois Procurement and 50-37). Grantee will not make a political contribution that will v These requirements are effective for the duration of the term of offic Governor or for a period of two years after the end for the grant w. Grantee certifies that it will comply with the Linguistic and Cul Guidelines and Assurance established by the State of Illinois. The Guidelines is to improve access to culturally competent programs, Limited English persons with low lite VII. Under penalties of perjury, I c a. The number shown on this form is my correct taxpayer identification a number to be issued to me), and b. I am not subject to backup withholding b (b) I have not been notified by the Internal Revenue Service ( withholding as a result of a failure to report all interest or dividend me that I am no longer subject to backup withholding, a c. I am a U.S. person (including a U.S. resident alien), and d. All information in this grant agreement is true and correct to the bes information and belief; the funds shall be used only for the purpo ag e. I, the undersigned, under oath, certify that I have read and understan for Proposal and this Agency will abide by them at all times during the p Grant Award. I further certify that I am authorized to 136 of 423 AgeOptions Conditions of Award Page 11 of 12 Legal Status (please check [√] one): ___ Individual ___ Corporation providing or billing medical and/or health care services ___ Pharmacy/Funeral Home/Cemetery (Corp.) ___ Sole Proprietor ___ Limited Liability Company (select applicable tax classification) ___ D = disregarded entity ___ C = corporation ___ P = partnership ___ Partnership/Legal Corporation ___ Corporation NOT providing or billing medical and/or health care services ___ Tax-exempt ___ Estate or Trust Resident Alien n-Co AgeOptions Grantee ___ Governmental ___ Non-___ Pharmacy (No rp.) ___ Other: avin, Signature ure of Organization’s Authorized Representative Jonathan L Signat Date of Signature Date of Signature Jonathan Lavin, President and CEO Typed Name and Title of Authorized Representative h the statutory purpose as DATORY as required by FR, Part 230). Failure to being withheld. loyment in programs or ation, call 1-800-252-8966 (Voice) or 1-888-206-1327 (TTY) or contact the AgeOptions Civil Rights Coordinator at (708) 383-0258. AgeOptions is requesting disclosure of information that is necessary to accomplis outlined under 20 ILCS 435/5 and 435/5.1. Disclosure of this information is MAN Federal Office of Management and Budget OMB Circulars A-102 and A-122 (2 C comply will result in Federal and/or State funding AgeOptions does not discriminate in admission to programs or treatment of emp activities in compliance with appropriate State and Federal Statutes. For inform 137 of 423 AgeOptions Conditions of Award Page 12 of 12 STATE OF ILLINOIS ILLINOIS DEPARTMENT ON AING DRUG FREE WORKPLACE CERTIFICATION This certification is required by the Drug Free Workplace Act (30 ILCS 580/1 et seq.) The Drug Free Workplace Act, effective January 1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purposes of awarded a contract for the procurement of any property or services less that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free iolation of the certification may result in sanctions including, but not limited to, suspension of cont of the contract of grant and debarment of contracting or grant opportunities within the State for at least one (1) y ar but not more than five (5) years. er entity with twenty five (25) or ectly responsible for the specific anufacture, distribution, dispensing, possession or use of a controlled substance, tor’s workplace. cifying the actions that will be taken against employees for violations of such prohibition, employee will: lation occurring in the workplace no later than Establis areness program to inform employees about: orkplace; g a drug free workplace; assistance programs; and loyee for drug violations. rant and to post the statement in after receiving notice under part otherwise receiving actual notice use assistance or required by section5 of the Drug loyees in selecting a course of action in the event drug counseling, treatment, and s in place. ace through implementation of the Drug Free Workplace Act. MS, UNDER PEN AUTHORIZED TO EXECUTE THIS _________________________________________________________________________________________ f Organization Signature of Organization’s Authorized Representative ____________________________________________ _____________________________________________________ Organization’s Federal Taxpayer Identification Number Typed or Printed Name and Title of Organizations Authorized Representative ___________________________ Date of Signature from the State un w or v ract or grant payments, termination orkplace. False certification e For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership, or oth more employees at the time of issuing the grant, or a department, division, or other unit thereof, dir performance under a contract or grant of $5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: Publishing a statement (1) Notifying employees that the unlawful m including cannabis, is prohibited in the grantee’s or contrac (2) Spe (3) Notifying the employee that, as a condition of employment on such contract or grant, the (A) Abide by the terms of the statement; and (B) Notify the employer of any criminal drug statute conviction for a vio five (5) days after such conviction. hing a drug free aw i. The dangers of drug abuse in the w ii. The grantee’s or contractor’s policy of maintainin iii. Any available drug counseling, rehabilitation, and employee iv. The penalties that may be imposed upon an emp v P. roviding a copy of the statement required by subparagraph 1. To each employee engaged in the performance of the contract or g a prominent place in the workplace. 2. Notifying the contracting or granting agency within ten (10) days (b) of paragraph (3) of subsection (a) above from an employee or of such conviction. 3. Imposing a sanction on, or requiring the satisfactory participation in a drug ab rehabilitation program by, any employee who is so convicted, as Free Workplace Act. 4. Assisting emp rehabilitation is required and indicating that a trained referral team i 5. Making a good faith effort to continue to maintain a drug free workpl THE UNDERSIGNED AFFIR ALTIES OF PERJURY, THAT HE OR SHE IS CERITIFICATION ON BEHALF OTHE LEGAL ENTITY DESIGNATED BELOW. _____ ___ Typed or Printed Name o 138 of 423 For City Council meeting of October 13, 2014 Item A6 Resolution 80-R-14: Grant Award for Senior Meals Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joseph McRae, Director, Parks, Recreation & Community Services Christina Ferraro, Assistant Director of Community Services Subject: Resolution 80-R-14 to Accept Grant Awards for the Maximum Award Amount of $47,556.00 from Age Options in Order to Help Fund a Congregate Senior Meal Program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Date: October 13, 2014 Recommended Action: Staff recommends City Council adoption of Resolution 80-R-14 authorizing the City Manager to sign notification of grant awards with Age Options to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of lunches served and varies depending on the levels of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is provided by the Fleetwood-Jourdain budget (Business Unit 3040) and Levy Center budget (Business Unit 3055). Overall budgeted expenses for the 2014/15 program include staffing salaries, Social Security, Medicare, advertising, program supplies and food costs, which is projected at $82,233 Levy Senior Center Fleetwood-Jourdain Center TOTAL Meal Program Expenditure Budgeted Amount $62,867 $19,366 $82,233 Maximum Grant Reimbursement to Revenue Account $36,567 $10,989 $47,556 Project Income (Donations) $10,800 $2,800 $13,600 Local In-Kind (i.e. Room usage, utilities, volunteers, etc) $6,500 $0 $6,500 Local Cash (City Supported) $9,000 $5,577 $14,577 Memorandum 139 of 423 Staff projects meal donations of $13,600. The City will provide a local cash match of $14,577 of the $82,233 if the projection for donations is met, and less if it is exceeded. This is the third year of this grant program, which has helped provide a senior lunch program subsidy at Fleetwood-Jourdain and Levy Senior Center. Similar to the current year’s management plan for the program, should donations that are received from attendees of the meal program be less than expected, department staff will develop a plan to offset the revenue shortage. Summary: The City of Evanston re applied to receive funding for a congregate senior meal program through Age Options. As part of the nationwide network, Age Options is authorized by the federal Older Americans Act and the Illinois Department on Aging as the Planning and Service Area for the 30 townships surrounding Chicago. The Older Americans Act Title III-C Nutrition Services Grant funds congregate meals for older adults, aged 60 and over, a spouse, or child with disabilities under the age of 60. This grant covers food costs, administrative overhead and supplies for the program. The City received a maximum grant award of $36,567 to provide meals 5 days a week at the Levy Senior Center and $10,989 to provide meals one day a week at the Fleetwood-Jourdain Community Center. The time period of this grant is October 1, 2014 through September 30, 2015. This grant for Congregate Meal Nutrition Services will offset the cost of each meal and no eligible senior shall be denied participation because of inability to contribute. The suggested contribution for each meal will be $4.50. There has not been an increase of from the prior agreement and meals will be provided regardless of ability to pay. Attachment Resolution 80-R-14 140 of 423 10/5/2014 80-R-14 A RESOLUTION Authorizing the City Manager to Sign Notifications of Grant Awards To Fund and Operate a Congregate Senior Meal Program WHEREAS, the City of Evanston has made it a priority to focus on providing for a comfortable and high stand of living for seniors through activities and events; and WHEREAS, the Parks, Recreation and Community Services Department (the “Department”) strives to provide activities and opportunities to seniors; and WHEREAS, the Department applied to the Illinois Department on Aging for funding for a congregate senior meal program; and WHEREAS, the Department received two (2) grant awards, worth a combined forty-seven thousand, five hundred fifty-six dollars ($47,556.00), to operate meal programs for seniors; and WHEREAS, the grant award will allow seniors to receive meals at a suggested donation rate of four dollars and fifty cents ($4.50); and WHEREAS, the Department plans to operate a lunch program for seniors five (5) days a week at the Levy Senior Center; and WHEREAS, the Department plans to operate a lunch program for seniors one (1) day a week at the Fleetwood-Jourdain Community Center, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 141 of 423 80-R-14 ~2~ SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of Grant Awards. SECTION 3: That the City Manager is hereby authorized to sign, and the City Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of Grant Awards attached hereto as Exhibit A, incorporated herein by reference. SECTION 4: That this Resolution 80-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2014 142 of 423 80-R-14 ~3~ EXHIBIT A Congregate Senior Meal Program Notification of Grants Awards 143 of 423 GRANTEE NAME, ADDRESS City of Evanston Levy Project ID:B3 Date:10/1/2014 Type of Grant:T3C1 Congregate Meals Approved Costs for Project Period Project Period:10/1/2014 a. Personnel/Fringe $22,000 To:9/30/2015 b. Travel of Persons c. Equipment & Supplies $500 d. Other $3,800 Sub Areas: e. Food-Nutrition Only $36,567 f. Delivery-Nutrition Only .00 g. Total $62,867 Computation of Grant Award 1. Total Cost $62,867 8. Original Obligation:$36,567 2. Less Anticipated Revision 1:$0 Project Income $10,800 Revision 2:$0 3. Net Cost (estimated)52,067 4. Nonfederal Share 15,500 9. Share of Net Cost a. Local Cash 9,000 a. NonFederal Share 29.77% b. Local Inkind $6,500 b. Local Cash Share 17.29% 5. Area Agency Share $36,567 c. Federal/State Share 70.23% 6. State Share 10. Application for Funds 7. New Obligation Awarded $36,567 Date:8/5/2014 The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the grantee provided all conditions are met. Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions. Name and Title Date Signature Subscribed and sworn to before me this _____ day of ________________, 20_____ Notary Public Signature AgeOptions (also referred to as Area Agency on Aging) Signature: Jonathan Lavin, Chief Executive Officer Date NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of this Notification of Grant Award. Evanston, IL 60201 2100 Ridge Avenue City of Evanston NOTIFICATION OF GRANT AWARD AgeOptions - (Illinois Department on Aging - PSA 13) Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans Act and under the State of Illinois General Revenue Funds 144 of 423 GRANTEE NAME, ADDRESS City of Evanston Fleetwood Project ID:C1 Date:10/1/2014 Type of Grant:T3C1 Congregate Meals Approved Costs for Project Period Project Period:10/1/2014 a. Personnel/Fringe $8,949 9/30/2015 b. Travel of Persons c. Equipment & Supplies $300 d. Other $730 Sub Areas: e. Food-Nutrition Only $9,387 f. Delivery-Nutrition Only g. Total $19,366 Computation of Grant Award 1. Total Cost $19,366 8. Original Obligation:$10,989 2. Less Anticipated Revision 1:$0 Project Income $2,800 Revision 2:$0 3. Net Cost (estimated)$16,566 4. Nonfederal Share $5,577 9. Share of Net Cost a. Local Cash $5,577 a. NonFederal Share 33.67% b. Local Inkind $0 b. Local Cash Share 33.67% 5. Area Agency Share $10,989 c. Federal/State Share 66.33% 6. State Share 10. Application for Funds 7. New Obligation Awarded $10,989 Date:8/5/2014 The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the grantee provided all conditions are met. Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions. Name and Title Date Signature Subscribed and sworn to before me this _____ day of ________________, 20_____ Notary Public Signature AgeOptions (also referred to as Area Agency on Aging) Signature: Jonathan Lavin, Chief Executive Officer Date NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of this Notification of Grant Award. EVANSTON,IL-60201 2100 RIDGE AVENUE City of Evanston NOTIFICATION OF GRANT AWARD AgeOptions - (Illinois Department on Aging - PSA 13) Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans Act and under the State of Illinois General Revenue Funds 145 of 423 AgeOptions Conditions of Award Page 2 of 12 In addition to the conditions stated in this FY 2015 Conditions of Award document, the Grantee acknowledges, where applicable, receipt of the following documents from AgeOptions and agrees to abide by the requirements and policies set forth: • AgeOptions Service Definitions and Standards o FY 2014 RFP Service Definitions and Standards (for Titles Elder Abuse B, D, E, ombudsman and Title VII ) ards o FY 2012 -2014 Definitions and Stand (for Title III-C) 14 Request for Proposal • AgeOptions Request for Proposals o FY 20 (for Titles B, D, E, ombudsman and Title VII Elder Abuse) osalo FY 2012-14 Nutrition Request for Prop (for Title III-C) Title III)• Requirements for Recipients of Title III Older Americans Act Funds (All s in the form of the Grantee’s application for funding (All • Grantee’s work plan as submitted to AgeOption Title III) • Assurances o FY 2014 AgeOptions Grant/Contract Assurances ((for Titles B, D, E, ombudsman and Title VII nces Elder Abuse) o FY 2012 AgeOptions Grant/Contract Assura (for Title III-C) _____________________ Typed or Printed Name of Organization _____________________________________________ Signature of Organization’s Authorized Representative Conditions of Award follow on Page 3 ________________________ 146 of 423 AgeOptions Conditions of Award Page 3 of 12 FY 2015 CONDITIONS OF AWARD I. From Page One of this Notification of Grant Award (NGA): a. The date indicated on Line 10 is the official work program for this grant. b. The project period ends September 30, 2015, unless otherwise noted on Page 1. All costs related to this grant must be obligated prior to September 30, 2015, and disbursed prior to November 30, 2015. c. The amount listed on Line 5 under Computation of Grant Award will constitute the ceiling for the he Area Agency Share funds may be any here appropriate, NSIP 6 under Computation of Grant and project income may eplace in-kind. Final omputation of Grant Title III federal participation in the approved cost. T combination of Federal, State (General Revenue Funds) and/or, w (Nutrition Services Incentive Program). The amount listed on Line Award will constitute a ceiling for the state fund participation. In-kind not replace the obligation for local cash, although local cash may r AgeOptions participation will be based on the close-out report. d. The Area Agency share of the approved net cost (Number 7 under C Award) is earned ONLY when the approved cost is accrued and the NON-FEDERAL (Number 4) share of the cost has been contributed. Receipt of AgeOpt advance or reimbursement) does not constitute earning of these fun agreed matching funds will require reimbursement to AgeOption funds received. e. If the actual net cost is less than the amount on Number 3, the non-federal share will be at the ions Funds (either through ds. Failure to generate s of unmatched AgeOptions tified in this award. The sh Share) and the ral/State Share) of the net of this grant. e ) is contingent upon the ithout penalty of further sembly or Federal funding r this Agreement. the Notification of Grant policies and requirements (including any updates) e Definitions and Standards ards percent indicated on Line 9a. In-kind may be up to the amount iden cash match must be at the percent identified on Line 9b (Local Ca federal/state share will be at the percent identified on Line 9c (Fede cost for the project period II. Receipt of funds (Federal, including NSIP Commodity resources, or Stat following: a. Appropriation: Obligations of AgeOptions will cease immediately w payment being required if in any fiscal year the Illinois General As source fails to appropriate or otherwise make available sufficient funds fo b. Compliance with AgeOptions requirements, terms, conditions, and Award are being met. i. Compliance with all of AgeOptions contained in: 1. AgeOptions Servic a. FY 2014 RFP Service Definitions and Stand (for Titles B, D, E, use) ombudsman and Title VII Elder Ab b. FY 2012 -2014 Definitions and Standards (for Title III-C) 2. AgeOptions Request for Proposals a. FY 2014-16 Request for Proposal (for Titles Title VII Eld B, D, E, ombudsman and er Abuse) for Proposalb. FY 2012-14 Nutrition Request (for Title III-C) 3. Requirements for Recipients of Title III Older Americans Act Funds (All Title III) 4. FY 2014 Conditions of Award (All Title III) 5. Grantee’s work plan as submitted to AgeOptions in the form of the Grantee’s application for funding (All Title III) 6. Assurances c. Compliance with applicable state and federal laws, rules, and regulations 147 of 423 AgeOptions Conditions of Award Page 4 of 12 d. All funds must be obligated by the end of the approved budget period and must be used as specified in the approved in the Request for Proposal application (if applicable); Letter of Intent (if applicable) and/or budget. e. All terms and conditions of the Notice of Grant Award are met. f the grant agreement, or itation to grant fund expenditures set forth in this section, must be return to e grantor agency or on of the grant, adequate ecipients, and uses of all passing in conjunction with the grant; the grant and all books, records r review and audit by General, the Auditor perate fully with any audit xecutive Inspector General, the ss to all relevant materials. quired by this Section shall unds paid by the State g documentation are not s the Federal Government or other official issuances grants to State y 45 CFR 74 and OMB 10 (Uniform Administrative Requirements), A-122 (Cost Principles), and A-133 ntee shall be governed by the regulations and A-133 and those ernments. hments that are inconsistent ent there is a conflict tute or role shall control. k. This grant shall be governed and construed in accordance with the laws of the State of Illinois dments. In the event any provision, term, or condition of this grant is ant shall be construed as III. General and Administrative Requirements f. Any State grant funds not expended or legally obligated by the end o during the time lim AgeOptions within 45 days, if the funds are not already on deposit with th the State Treasurer. g. Grantee shall maintain, for a minimum of 3 years after the completi books, records, and supporting documents to verify the amounts, r disbursements of funds and supporting documents related to the grant shall be available fo AgeOptions, the Illinois Department on Aging, Executive Inspector General, and the Attorney General; and the Grantee agrees to coo conducted by AgeOptions, the Illinois Department on Aging, E Auditor General, and the Attorney General; and to provide full acce Failure to maintain the books, records, and supporting documents re establish a presumption in favor of the State for the recovery of any f under the Grant for which adequate books, records, and supportin available to support their purported disbursement. h. For not-for-profit organizations who are grantees, until such time a makes effective any other superseding rules, regulations, circulars, governing the administration of sub grants to not-for-profit grantees under Governments, not-for-profit grantees will continue to be covered b circulars A-1 (Audit Requirements). i. For local government grantees, this grant to the Gra codified in 45 CFR 92, 2 CFR, Part 225 (A-87), OMB Circulars A-102 provisions in 45 CFR 74 which remain in effect for grants to gov j. Any statements, provisions, or considerations contained in the Attac with the provision of this grant shall be of no force or effect in the ev between this and relevant statutes or administrative rules, the sta and all subsequent amen declared void, unenforceable or against public policy, then said gr though said term did not exist. a. Policies and procedures for administration of Title III Projects must include adherence to all requirements of federal government, state government and AgeOptions. 148 of 423 AgeOptions Conditions of Award Page 5 of 12 b. The Grantee must maintain sufficient and appropriate insurance and bond coverage for all Older Americans Act funded services, and provide proof of coverage to AgeOptions prior to the project period. IV. Fiscal Requirements horized Federal es of Title III audit, The Grantee, in s to comply with the standards s for Nonprofit Organizations]; A-87 [Cost Principles for Governmental Agencies]; or A-21 [Cost ly with audit requirements g auditing standards and Government Auditing federal funds, from all sources, shall be its of States, Local category must submit copies of agement letter (if any) and of their fiscal year. AgeOptions funding are: Title CFDA a. The Grantee must permit AgeOptions, authorized State of Illinois and aut personnel access to financial program and service records for purpos monitoring, and evaluation. b. Grantee must meet AgeOptions requirements for Title III fiscal records. determining the costs of work performed under this grant, agree set forth in the applicable Office of Management Budget (OMB) Circular (A-122 [Cost Principle Principles for Educational Institutions]. The Grantee agrees to comp imposed by federal and state authorities governing this grant includin prescribed by the American Institute of Certified Public Accountants Standards issued by the Comptroller General of the United States. c. Audits for agencies expending over $500,000 in conducted in accordance with OMB Circular A-133 (Single Aud Governments, and Non-Profit Organizations). Grantees in this the annual audit report, management letter of representations, man reconciliations to closeout reports within six (6) months after the end d. The CFDA (Code of Federal Domestic Assistance) numbers for Title IIIB 93.044 Title IIIB-Ombudsma 93.044 n Title IIIC 93.045 NSIP 93.053 Title III-D 93.043 Title III-E 93.052 Title VII Elder Abuse 93.041 Title VII Ombudsman 93.042 e. Fiscal reporting requirements, reconciliation and reports from agency auditors for agencies that expend less than $500,000 in Federal funds, from all sources, during a year will be more limited an the requirements outlined in OMB Circular A-133. Specific components to be ribed by AgeOptions. in scope th included in these year-end reports and reconciliations will be presc V. Reporting Requirements a. All grantees must submit a “reconciliation report” which balances the AgeOptions “Close-out report”. All funds received from AgeOptions must be segreg ir audited figures to the ated from other sources of funding and clearly labeled. This “reconciliation report” must be sent to AgeOptions within 30 days of the close of the grantee’s audit. b. The Grantee's accounting system must have supporting documentation for all expenses of the project, which include (but not limited to): canceled checks for all project costs; receipts; payroll sheets for all personnel providing Older Americans Act funded services and/or services 149 of 423 AgeOptions Conditions of Award Page 6 of 12 provided with state funds granted by AgeOptions based on actual time spent in each service, allocated and reported on the monthly financial reports; and bank statements and ledgers that adequately represent the financial status of the Older Americans Act funded project and/or project provided with state funds granted by AgeOptions. All in-kind and matching funds must be documented in the same manner as Title III funds. Project Income must be expended based upon the application, with any changes of expenditures to be approved by AgeOptions. All ust be available for federal representative(s). ans Act funded services, , must detail the actual amount 014 Project Income must be reported to AgeOptions. All such records m inspection by AgeOptions, the Illinois Department on Aging, and/or c. All time sheets kept by staff and/or volunteers providing Older Americ and/or services provided with state funds granted by AgeOptions of time spent per funded service per payroll period. d. The Grantee must provide AgeOptions on or before December 10, 2 , an inventory sheet of red to by the Grantee. y be requested through August 5, 2015 all Title III Older Americans Act funded equipment over $500. e. All service outputs, budget, and narrative statements are to be adhe Revisions of all parts of the work program ma , but n approval of AgeOptions. agreed upon in the grant on in each quarter of the year, ed services. Records shall n reported to AgeOptions. d determined by be used in part to meet the ing reporting requirements including those under the National Aging s on forms provided by the timely submittal of reports at times specified by AgeOptions. If reports are not submitted on ides all reports and meets d of each quarter. Final ogram reports, reimbursement requests, and/or other es the following: at the time of submission, ubmission method, and ii. The individual preparing and/or submitting the form is authorized to submit and/or prepare the form. l. Any unearned cash as determined in the closeout calculation for the grant year must be returned to AgeOptions no later than 45 days following the receipt of the closeout report, unless notified otherwise by AgeOptions. cannot be implemented into the grant work plan without the writte f. Units of service must be provided in each quarter of the year or as application. New clients should be provided service and reported or as agreed upon in the grant application. g. The Grantee must maintain service records for all AgeOptions fund clearly support and substantiate all units, clients and other informatio h. The Grantee must provide to AgeOptions in a manner prescribed an AgeOptions, service and client information. Such information shall Illinois Department on Ag Program Information System (NAPIS). i. The Grantee/Contractor must submit all financial and program report AgeOptions or specifically approved in writing by AgeOptions. Reimbursement will depend on time, AgeOptions may hold reimbursements until the Grantee prov deadlines. j. Quarterly Service Cost Reports are due fifteen days following the en close-out reports are due November 10, 2015. k. All forms or methods upon which pr documentation is submitted to AgeOptions automatically assum i. The Grantee/Contractor certifies that all information is correct regardless of s 150 of 423 AgeOptions Conditions of Award Page 7 of 12 m. The Grantee must request from AgeOptions approval of any cost change over ten percent (10%) in either: i. The budget categories of Personnel, Travel, Equipment/Supplies, Food, Delivery, Other or ii. The service categories. equesting the changes and iii. The Grantee should submit a Revision Request and letter r rationale for the request by August 5, 2015. If approved, AgeOptions will generate a m the Food and/or Delivery ravel, Equipment/Supplies, crease or decrease unit levels, AgeOptions will re of the food and delivery under a current Illinois of Grant Award. The awarding of funds by AgeOptions to a tment on Aging of a signed ute funds. The failure, at any cation of Grant Award will ecomes null and void if an or federal and state funds to maintain fiscal year tments. s under its approved icient to meet obligations new funding levels for the level of funds determined ction will occur include, but are overnment, insufficient carryover ding, rules/standards or ericans Act of 1965 as tions and program instructions from federal and state authorities under and requirements detailed in 88 and Titles 41 and 45 of for delivery of services ed. AgeOptions awards service units, and clients will be met during and throughout the Fiscal Year. If AgeOptions determines that expenditures, service units, or client projections will not be met, AgeOptions may take action as outlined in the Request for Proposal (RFP) or in AgeOptions Policy on Performance Deficiencies of Grantees. AgeOptions may initiate a revised grant award to reflect the level of funds needed to reach reduced unit and client projections. revised Notification of Grant Award (NGA). n. For Title III-C Nutrition Grants – Grantees may not transfer funds fro budget categories into any other budget category (i.e. Personnel, T Other). If AgeOptions chooses to in increase/decrease allocations based on the AgeOptions per unit sha cost as originally budgeted. o. AgeOptions will only reimburse costs that it has legal authority to do Department on Aging Notification local project is contingent upon the issuance by the Illinois Depar Notification of Grant Award, which authorizes AgeOptions to distrib time, of the Illinois Department on Aging to issue AgeOptions a Notifi result in this grant award becoming null and void. This grant award b existing Notification of Grant Award to AgeOptions is canceled; and/ awarded to AgeOptions throughout the grant year are not sufficient commi p. AgeOptions has sole responsibility for allocating available resource Notification of Grant Award. In the event that resources are not suff under this grant, AgeOptions will issue a grant revision establishing grant period. Action to reduce grant levels will be in proportion to the available for the program by AgeOptions. Instances when such a not limited to, reduction of funds from the federal or state g from the previous year to cover obligations, and/or changes in fun directives required by the state or federal government. q. The Grantee agrees to comply with all requirements of the Older Am amended, and regula which this grant is given, including all provider service regulations Volume 53 No. 169 Federal Register, 33758 - 33759, August 31, 19 the Code of Federal Regulations. r. The grant application (as identified in Condition (l)) includes a budget and a list of the services to be provided by units and clients to be serv funds to the Grantee with the expectation that the grant application goals for expenditures, 151 of 423 AgeOptions Conditions of Award Page 8 of 12 VI. ACCEPTANCE OF GRANT a. The Grantee certifies, under oath, that all information in the grant agreement is true and correct to the best of the Grantee’s knowledge, information and belief; that the funds shall be used only for the purposes described in the grant agreement; and the award of grant funds is conditioned under such certification. I, the undersigned, under oath, certify that I have read and understand the terms of the Notification of Grant Award and that this Agency will abide by them. I further d of bribery or have I made an S 500/50-5). The Grantee n Public Act 85-827. The nit of state or local e Criminal Code of 1961. he Older Americans Act e narrative and exhibits of ng agency understands that ons of the U.S. Department tment on Aging and urther certifies that the Grantee understands that no alterations of the terms specified in of AgeOptions. ace Act hat I will not engage in the sion, or use of a controlled ontract is less than ontractor or grantee is a corporation, partnership, or other entity that pleted and attached the ee Workplace Act applies to contracts or s, or other entities with 25 or rded.) ith a unit of State or local e Criminal Code of 1961. ho has authority to award a or bids, a request for (except as part of a public request for such information). Grantee further certifies that is has not violated the prohibitions by an employee of the ntract for procurement ment need. 30 ILCS 500/50-10.5(e), amended by Public Act No. 97-895 (August 3, 2012). f. The Grantee certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provision of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act. certify that I am authorized to sign for this Agency and that I have not been convicte or attempting to bribe an officer or employee of the State of Illinois, n admission of guilt of such conduct which is a matter of record (30 ILC certifies that he is not in default on an educational local as provided i Grantee certifies that is has not been barred from contracting with a u government as a result of a violation of Section 33E-3 or 33E-4 of th b. This certifies acceptance of the terms of this Grant under Title III of t of 1965, as amended, and in terms and conditions enumerated in th the approved Grant applicant. This further certifies that the accepti it must administer the Grant in compliance with all rules and regulati of Health and Human Services, as well as those of the Illinois Depar AgeOptions. c. This f this grant, as approved, may be made without written authorization d. Grantee certifies to the following in fulfilling the requirements of the Drug Free Workpl (Check only one): ____ That I am doing business as an individual and I certify t unlawful manufacture, distribution, dispensation, posses substance in the performance of this contract. ____The Drug Free Workplace Act does not apply (either the c $5,000, or the c has less than 25 employees). ____The Drug Free Workplace Act does apply and I have com required certification form. (The Drug Fr grants of $5,000 or more with corporations, partnership more employees at the time the contract or grant is awa e. The Grantee certifies that it has not been barred from contracting w government as a result of a violation of Section 33E-3 or 33E-4 of th Grantee certifies that it has not assisted an employee of the State, w State contract, by receiving, drafting, or preparing any invitations f proposal, or request for information, or providing similar assistance against submitting specifications to the State unless requested to do so State and against submitting a bid or proposal or receiving a State co need where it was contracted to write the specifications for that procure 152 of 423 AgeOptions Conditions of Award Page 9 of 12 g. The Grantee certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. 1201 et.seq.) and applicable rules in performance under this grant. h. The Grantee certifies that it is not in default on an educational loan (5 ILCS 385/3). This applies to individuals, sole proprietorships, partnerships and individuals as members of LLCs. 30 ILCS 500/1.15.80, 20- 43); and as applicable has obtained an assumed name certificate from the appropriate authority, g with the Illinois es at least five years have elony, unless no person held by a prosecutor’s office for the facts upon which the conviction was based continues yment of any debt to the State (or if delinquent has entered into a deferred payment plan to pay the debt), and the t void if this certification is e delinquent and has not 00/50-60). duce any person to refrain y money or other valuable Contract (30 ILCS 500/50- 25). offense of bid rigging or bid rotating or any E-3, E-4). nt of Human Rights Act and rules ortunity, refraining from unlawful sidize payments by its 25/2). of Grantee has been of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony ve years have passed since nviction. Grantee further certifies that it is not barred from being awarded a if this certification is false (30 q. Grantee certifies it is not in violation of the “Revolving Door” section of the Illinois Procurement Code (30 ILCS 500/50-30). r. Grantee certifies it is not retained a person or entity to attempt to influence the outcome of a procurement decision for compensation continent in whole or in part upon the decision of procurement (30 ILCS 500/50-38) i. The Grantee certifies it is a properly formed and existing legal entity ( or has registered to conduct business in Illinois and is in good standin Secretary of State. j. If the Grantee has been convicted of a felony, the Area Agency certifi passed after the date of completion of the sentence for such f responsible to have any involvement with the business (30ILCS 500/50-10). k. The Grantee certifies that it and its affiliates are not delinquent in the pa Grantee and its affiliates acknowledge the State may declare the gran false (30 ILCS 500/50-11) or if the Grantee or an affiliate later becom entered into a deferred payment plan to pay off the debt (30 ILCS 5 l. The Grantee certifies it has not paid any money or valuable thing to in from bidding on a State contract, nor has the Grantee accepted an thing, or acted upon the promise of same for not bidding on a State m. The Grantee certifies it has not been convicted of the similar offense of any state or of the United States (720 ILCS 5/33 n. The Grantee certifies it complies with the Illinois Departme applicable to public contracts, including equal employment opp discrimination and having written sexual harassment policies (775 ILCS 5/2-105). o. The Grantee certifies it does not pay dues to or reimburse or sub employees or any dues or fees to any “discriminatory club” (775 LCS p. If Grantee, or any officer, director, partner, or other managerial agent convicted under the Illinois Securities Law of 1953, Grantee certifies at least fi the date of the co grant and acknowledges that the State shall declare the grant void ICLS 500/50-10.5) 153 of 423 AgeOptions Conditions of Award Page 10 of 12 s. Grantee certifies it will report to the Illinois Attorney General and the Chief Procurement Officer any suspected collusion or other anti-competitive practice among any bidders, offerors, contractors, proposers or employees of the State (30 ILCS 500/50-40, 50-45, 50-50) t. Grantee warrants and certifies that it and, to the best of its knowledge, its subcontractors have ers to lobby procurement ois including local governments if ohibition also applies rocurement authority at tivity. ormation, software, systems with the applicable requirements of the Illinois Technology Accessibility Act Standards as published at and will comply with Executive Order No. 1 (2007). The Order generally prohibits Grantees and subcontractors from hiring the then serving Governor’s family memb activities of the State, or any other unit of government in Illin that procurement may result in a contract valued at over $25,000. This pr to hiring for that same purpose and former State employee who had p any time during the one-year preceding the procurement lobbying ac u. Grantee certifies that information technology, including electronic inf and equipment, developed or provided under this grant will comply www.dhs.state.il.us/itaa (30ILCS 587). v. Grantee certifies that it has read, understands, and is in compliance with the registration s on making political Code (30 ILCS 500/20-160 iolate these requirements. e of the incumbent tern, whichever is longer. tural Competency (LCC) purpose of these LCC services, and activities for Proficient (LEP) customers, persons who are hard of hearing or Deaf, and racy. ertify that number (or I am waiting for ecause: (a) I am exempt from backup withholding, or IRS) that I am subject to backup s, or (c) the IRS has notified nd t of my knowledge, ses described in the grant reement; and the award of funds is conditioned upon such certification, and d the terms of the Request eriod set forth in the sign for this Agency and that I have read the attached documents and hereby abide to follow the requirements and policies set forth therein. Grantee Name: __________________________________________________________________________ Organization’s Federal Taxpayer Identification Number: __________________________________ requirements of the Elections Code (10 ILCS 5/9-35) and the restriction contributions and related requirements of the Illinois Procurement and 50-37). Grantee will not make a political contribution that will v These requirements are effective for the duration of the term of offic Governor or for a period of two years after the end for the grant w. Grantee certifies that it will comply with the Linguistic and Cul Guidelines and Assurance established by the State of Illinois. The Guidelines is to improve access to culturally competent programs, Limited English persons with low lite VII. Under penalties of perjury, I c a. The number shown on this form is my correct taxpayer identification a number to be issued to me), and b. I am not subject to backup withholding b (b) I have not been notified by the Internal Revenue Service ( withholding as a result of a failure to report all interest or dividend me that I am no longer subject to backup withholding, a c. I am a U.S. person (including a U.S. resident alien), and d. All information in this grant agreement is true and correct to the bes information and belief; the funds shall be used only for the purpo ag e. I, the undersigned, under oath, certify that I have read and understan for Proposal and this Agency will abide by them at all times during the p Grant Award. I further certify that I am authorized to 154 of 423 AgeOptions Conditions of Award Page 11 of 12 Legal Status (please check [√] one): ___ Individual ___ Corporation providing or billing medical and/or health care services ___ Pharmacy/Funeral Home/Cemetery (Corp.) ___ Sole Proprietor ___ Limited Liability Company (select applicable tax classification) ___ D = disregarded entity ___ C = corporation ___ P = partnership ___ Partnership/Legal Corporation ___ Corporation NOT providing or billing medical and/or health care services ___ Tax-exempt ___ Estate or Trust Resident Alien n-Co AgeOptions Grantee ___ Governmental ___ Non-___ Pharmacy (No rp.) ___ Other: avin, Signature ure of Organization’s Authorized Representative Jonathan L Signat Date of Signature Date of Signature Jonathan Lavin, President and CEO Typed Name and Title of Authorized Representative h the statutory purpose as DATORY as required by FR, Part 230). Failure to being withheld. loyment in programs or ation, call 1-800-252-8966 (Voice) or 1-888-206-1327 (TTY) or contact the AgeOptions Civil Rights Coordinator at (708) 383-0258. AgeOptions is requesting disclosure of information that is necessary to accomplis outlined under 20 ILCS 435/5 and 435/5.1. Disclosure of this information is MAN Federal Office of Management and Budget OMB Circulars A-102 and A-122 (2 C comply will result in Federal and/or State funding AgeOptions does not discriminate in admission to programs or treatment of emp activities in compliance with appropriate State and Federal Statutes. For inform 155 of 423 AgeOptions Conditions of Award Page 12 of 12 STATE OF ILLINOIS ILLINOIS DEPARTMENT ON AING DRUG FREE WORKPLACE CERTIFICATION This certification is required by the Drug Free Workplace Act (30 ILCS 580/1 et seq.) The Drug Free Workplace Act, effective January 1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purposes of awarded a contract for the procurement of any property or services less that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free iolation of the certification may result in sanctions including, but not limited to, suspension of cont of the contract of grant and debarment of contracting or grant opportunities within the State for at least one (1) y ar but not more than five (5) years. er entity with twenty five (25) or ectly responsible for the specific anufacture, distribution, dispensing, possession or use of a controlled substance, tor’s workplace. cifying the actions that will be taken against employees for violations of such prohibition, employee will: lation occurring in the workplace no later than Establis areness program to inform employees about: orkplace; g a drug free workplace; assistance programs; and loyee for drug violations. rant and to post the statement in after receiving notice under part otherwise receiving actual notice use assistance or required by section5 of the Drug loyees in selecting a course of action in the event drug counseling, treatment, and s in place. ace through implementation of the Drug Free Workplace Act. MS, UNDER PEN AUTHORIZED TO EXECUTE THIS _________________________________________________________________________________________ f Organization Signature of Organization’s Authorized Representative ____________________________________________ _____________________________________________________ Organization’s Federal Taxpayer Identification Number Typed or Printed Name and Title of Organizations Authorized Representative ___________________________ Date of Signature from the State un w or v ract or grant payments, termination orkplace. False certification e For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership, or oth more employees at the time of issuing the grant, or a department, division, or other unit thereof, dir performance under a contract or grant of $5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: Publishing a statement (1) Notifying employees that the unlawful m including cannabis, is prohibited in the grantee’s or contrac (2) Spe (3) Notifying the employee that, as a condition of employment on such contract or grant, the (A) Abide by the terms of the statement; and (B) Notify the employer of any criminal drug statute conviction for a vio five (5) days after such conviction. hing a drug free aw i. The dangers of drug abuse in the w ii. The grantee’s or contractor’s policy of maintainin iii. Any available drug counseling, rehabilitation, and employee iv. The penalties that may be imposed upon an emp v P. roviding a copy of the statement required by subparagraph 1. To each employee engaged in the performance of the contract or g a prominent place in the workplace. 2. Notifying the contracting or granting agency within ten (10) days (b) of paragraph (3) of subsection (a) above from an employee or of such conviction. 3. Imposing a sanction on, or requiring the satisfactory participation in a drug ab rehabilitation program by, any employee who is so convicted, as Free Workplace Act. 4. Assisting emp rehabilitation is required and indicating that a trained referral team i 5. Making a good faith effort to continue to maintain a drug free workpl THE UNDERSIGNED AFFIR ALTIES OF PERJURY, THAT HE OR SHE IS CERITIFICATION ON BEHALF OTHE LEGAL ENTITY DESIGNATED BELOW. _____ ___ Typed or Printed Name o 156 of 423 For City Council meeting of October 13, 2014 Item A6.1 Business of the City by Motion: Contract for Senior Congregate Meal Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Joseph McRae, Director, Parks, Recreation & Community Services Christina Ferraro, Assistant Director of Community Services Subject: 2014/15 Renewal of Contract Award to Catholic Charities for Senior Meal Food Programs Date: October 5, 2014 Recommended Action: Staff recommends City Council authorize the City Manager to renew the contract between the City of Evanston and Catholic Charities to provide a senior congregate meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2014 through September 30, 2015 in the not –to-exceed amount of $4.45 per lunch meal. Total meal program contract value is projected at $47,556. Catholic Charities is located at 6212 S. Sangamon in Chicago. Funding Source: This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. Meal program food expenditure budgeted amount Maximum grant reimbursement to revenue account Fleetwood-Jourdain 3040.65025 $9,387 $10,989 Levy Senior Center 3055.65025 $36,567 $36,567 Total $45,954 $47,556 Memorandum 157 of 423 Summary: Age Options issued a bid to provide meals at all suburban cook county sites in the program in 2011. The bid documents specified a three year contract that is annually renewed and limits price increases to the measurable index of the Consumer Price Index. Meal providers were invited to respond to the bids and provide food costs; the type of meals provided and background information on their company. After the bids were received Age Options required the City to work with the food vendors in order to determine if they could meet the needs of the program. The Levy and Fleetwood Center’s received only one response to the bid for their sites. The lone response came from Catholic Charites catering, a service that is part of the non-profit organization, Catholic Charities of the Archdiocese of Chicago. Catholic Charities Community Development and Outreach Services have a fully licensed kitchen facility on Chicago’s south side for the service area’s “Lunch-n-More” program. Age Options put out the food vendor contract to bid in 2014 and once again the lone response came from Catholic Charites catering. Staff has been very satisfied with food provided from Lunch-n-More during the first year of the contract. Pricing of meals increased from $4.36 to $4.45 per meal for the 2014/15 year, which is allowable under the terms of the contract. They have provided sample of meal, when changing menus and continued to answered questions from staff regarding their ability to provide effective meals services. Attachments Contract between the City of Evanston and Catholic Charities 158 of 423 CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS PBC# Project Title Contract # Procurement Method (IFB, RFP, Small, etc): Ref. # Publication Date: Award Code: Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No Funding Source Obligation # Approval: Signature Printed Name Date Phone ______________________________ E-mail _______________________ Revision 8/2013 Page 1 AGREEMENT The Parties to this Agreement are the City of Evanston and Vendor. This Agreement, consisting of the signature page and numbered sections listed below and any attachments referenced in this Agreement, constitutes the entire Agreement between the Parties concerning the subject matter of the Agreement, and supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the Agreement. This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of the Parties. 1. TERM AND TERMINATION 2. DESCRIPTION OF SUPPLIES AND SERVICES 3. PRICING 4. STANDARD BUSINESS TERMS AND CONDITIONS 5. STANDARD CERTIFICATIONS 6. DISCLOSURES AND CONFLICTS OF INTEREST 7. SUPPLEMENTAL PROVISIONS In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to be executed by their duly authorized representatives on the dates shown below. VENDOR CITY OF EVANSTON (Vendor Name) (Procuring Department Name) _______________ Signature Official Signature Printed Name Printed Name Title Date Title Date Address Designee Signature Printed Name Phone Fax Title E-mail Address 159 of 423 Revised 8/2013 1. TERM AND TERMINATION 1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of October 1, 2014 through September 30, 2015. If a start date is not identified, the term shall commence upon the last dated signature of the Parties. Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement. 1.2 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to Vendor if: (a) the City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling to perform the Agreement. If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a material provision of this Agreement, or the City determines that Vendor lacks the financial resources to perform the Agreement, the City shall provide written notice to Vendor to cure the problem identified within the period of time specified in the City’s written notice. If not cured by that date, the City may either: (a) immediately terminate the Agreement without additional written notice or (b) enforce the terms and conditions of the Agreement. For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal or equitable remedies and damages. 1.3 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with 60 days prior written notice to Vendor, terminate this Agreement in whole or in part and without payment of any penalty or incurring any further obligation to Vendor. Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this Agreement up to and including the date of termination. 160 of 423 Revision 8/2013 Page 3 2. DELIVERY OF PROGRAM MEALS: Deliveries will be made to Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, Monday – Friday at 10:30am, no earlier than one-half (1/2) hour prior 10:00am and no later than one-half hour (1/2) after 10:30am (11:00 am). Deliveries will be made to Fleetwood Jourdain Community Center located at 1655 Foster, Evanston, IL, Wednesdays at 11:00 am, no earlier than one-half (1/2) hour prior 10:30am and no later than one-half hour (1/2) after 11:00am (11:30am). Vendor will do everything possible to notify provider in the most timely manner regarding problems or late deliveries. (See 2.14 Emergencies) The Agency reserves the right to increase or decrease the number of sites, times and days of deliveries upon ten consecutive days notice to the Contractor. 2.1 CONDITION OF THE FOOD DELIVERED BY VENDOR: Milk and/or other food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served, will not be passed for payment unless promptly exchanged prior to serving meal by the Vendor (See Attachment A). If the Vendor does not react to the above mentioned notification, milk and/or food supply will be disposed of without responsibility to the Agency. Milk carriers used to deliver cartons of milk should be sufficient size and strength to hold the contents properly without crushing when handled in a normal manner. Milk will be delivered in 8 ounce serving cartons, and juice in 4 oz. containers. 2.2 OTHER CONDITIONS FOR VENDOR: Provide disposables e.g.; plates, napkins; and flatware upon request. Condiments as appropriate to the daily meal are also provided. Vendor will not provide any type of containers, lids, brown bags, or plastic bags that encourage or support the carry out of any food items. All providers serviced by vendor must post in plain view the “NO REMOVAL OF FOOD” Notice. Must deliver hot foods at 140 degrees Fahrenheit or higher and cold foods at or below 41 degrees Fahrenheit as required by the Illinois Department on Aging and AgeOptions. All food delivery carriers must maintain the proper temperature for the required time the food is in the carrier. Food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served will not be paid for by the City of Evanston unless the Vendor promptly exchanges the food prior to serving time. Make recipes available upon request to any authorized representative of the Agency, AgeOptions, or the Federal Government. Vendor will not arrange special menus when a specific menu item has been approved for that serving day, but could possibly add something to the meal at an additional cost. Cake will be provided the first serving day every month. Provider will serve cake on day of their choice. Vendor shall also provide a diabetic alternative for the cake based on meal count requested Vendor is not responsible for providing refrigeration or warming units contingent upon necessity. Vendor does not provide special utensils for handicapped persons, but is the responsibility of the program provider to do so. Be in compliance with all local, state, and federal requirements governing food sanitation. Meals will be ordered on the Wednesday prior to the following week. Vendor shall demonstrate the capability to maintain the meal service program to provide the average number of meals per day, with daily fluctuations from minus 50% to plus 50% Provider understands that additional meals added (the day of) may not be the same entrée, pending inventory availability. Food service training in sanitation for providers’ staff and volunteers is the responsibility of the Program Provider. Vendor will provide portion control / serving sizes on all meal order forms. Furnish reports as required to Agency, AgeOptions officials, along with the Illinois Department on Aging, and the USDA Food Distribution Agency. Officials have the right to inspect food production sites, recipes and purchase orders. Retain records for Audit purposes at least three (3) years. 161 of 423 Revision 8/2013 Page 4 Comply with Title VI and Title VII of the Civil Rights Act of 1964, in regard to employment practices and persons served. 2.3 Vendor Records: The signed order receipts will be submitted with the Vendor’s monthly billing to the Agency. Shortages or omissions will be noted by the Site Staff on the order receipts. The Vendor shall submit invoices at least monthly to the Agency. The invoices shall indicate the total number of meals delivered and accepted during the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during the billing period. All invoices shall show a summary of service as follows: a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A second copy of the invoice should be retained by the Vendor. b). Total credits or debits due should be billed from the total bill. c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice. The vendor shall maintain the following records for the sponsor: a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus b) Standardized recipes and yield from recipes c) Processed product nutritional analysis d) Dates of preparation of meals e) Number of meals and locations where meals were delivered f) Signed delivery slips g) Nutritional content of individual food items and meals as delivered h) Food and bid specifications 2.4 REQUIRED MENU AND PLANNING APPROVAL PROCESS 30 days prior to new cycle: Caterer will distribute draft of the cycle meals, and provider shall submit (via e-mail) any special request days, holiday, etc that will occur in the upcoming cycle. 25 days prior to: All site providers will finalize any special request days not previously submitted (to caterer via e-mail) 20 days prior to: Caterer will draft the three months of menus with consideration to all providers comments and requests, while maintaining all nutritional guidelines, as well as operational needs, production, and cost. 15 days prior to: Caterer will submit draft of three month menus to Age Options for approval, changes, and/or additions. 10 days prior to: Age Options will return draft to caterer with any revisions and/or approval. 5 days prior to: Caterer will release all three months of menus to providers. Menus are subject to change due to circumstances beyond the caterers control such as product delivery, or availability, weather, or any other situation that would create a product shortage. 2.5 MENU SPECIFICATIONS REQUIREMENTS: (See Attachment A) Each meal provided through the nutrition program must comply with the most recent Dietary Guidelines for Americans, published by the United States Secretary of Health and Human Services and the Secretary of Agriculture; and provide each participant for the category including 65 to 75 year old women a minimum of 33 1/3 percent of the Dietary Reference Intakes (DRI) as established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. Attachment A provides the current Nutrition Standards for menus written under the terms of this agreement. Each meal shall meet the following minimum requirements: EACH meal must provide: 162 of 423 Revision 8/2013 Page 5 One (1) Serving lean meat or meat alternate: 3 ounces of edible cooked meat, fish, fowl, eggs or meat alternate Two (2) Servings vegetables: ½ cup equivalent – may serve an additional vegetable instead of a fruit One (1) Serving fruit: ½ cup equivalent – may serve an additional fruit instead of a vegetable Two (2) Servings grain, bread or bread alternate, preferably whole grain: for example, 2 slices of whole grain or enriched bread 1 ounce each or 1 cup cooked pasta or rice One (1) Serving fat free or low fat milk or milk alternate: 1 cup equivalent Margarine and dessert are optional and must be counted in the calories, fat and sodium totals, if served in addition to above components. 163 of 423 Page 1 2.6 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor performing the services, providing the supplies, or incurring the expenses. Not-to-exceed $47,556.00 2.7 VENDOR / STAFF SPECIFICATIONS: The Vendor shall be required to submit quarterly inspection reports of the food preparation sites in which all meals for the program are prepared. 2.8 ASSIGNMENT AND SUBCONTRACTING: 2.8.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the City. 2.8.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the Agreement. Will subcontractors be utilized? Yes XXXX No 2.8.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this Agreement, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any subcontracts within 20 days of execution of this Agreement for approval by the City. Vendor shall be responsible for the accuracy and quality of any subcontractor’s performance. Subcontractor Name Amount to be paid Address Description of work Subcontractor Name Amount to be paid Address Description of work 2.8.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of this Agreement. Vendor shall provide to the City a draft subcontractor agreement for review and approval prior to the execution of the subcontract. Subcontractor agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. 2.8.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement. 2.9 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any such work outside the United States. Location where services will be performed Value of services performed at this location Location where services will be performed Value of services performed at this location 2.10 SCHEDULE OF WORK: Vendor will deliver up to 200 meals per day, Monday through Friday at the Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, and Wednesday at the Fleetwood-Jourdain Community Center located at 1655 Foster Street, Evanston, IL Adequate notice will be given for meal orders larger than normal based on product availability, or additional meals may be an alternate entrée based on inventory. (with the exception of the following ten holidays). The holidays are as follows: New Year’s Day Martin Luther King Day Memorial Day Independence Day Labor Day 164 of 423 Page 2 Veterans’ Day (vendor can offer an additional cold lunch to be delivered the day before) Thanksgiving Day and Friday following Christmas Eve Christmas Day The Vendor assures the Agency of availability of personnel from the Vendor to staff the operations and provide supervisory staff in the preparation of food. In the event of a vehicle breakdown or other contingencies, the vendor must be able to dispatch replacement trucks to assure delivery of meals that may be stranded en route within one half (½) hour past regular serving time. Should the main preparation plant become inoperative, alternate sources of supply must be available. 2.11 WARRANTIES FOR SUPPLIES AND SERVICES: 2.11.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the sup plies to meet such warranties. 2.11.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the warranty. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s payment, acceptance, inspection or failure to inspect the supplies. 2.11.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not performing in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the Agreement or City policies. 2.12 REPORTING, STATUS AND MONITORING SPECIFICATIONS: 2.12.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the Agreement. 2.13 Availability of Funds The total number of meals provided by the Caterer shall not exceed the total number of meals set forth in the Provider’s budget, subject to adjustments determined by the Provider and AgeOptions. AgeOptions has the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2013 to September 30, 2014. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions. The City shall have the option to cancel this contract if the Federal government withdraws funds to support the Congregate Meal Program by giving the contractor forty-eight hour written notice. It is further understood that, in the event of cancellation of the contract, the City shall be responsible for meals that have already been assembled and delivered in accordance with this contract. 2.14 Emergencies In the event of unforeseen emergency circumstances, the contractor shall immediately notify the City by telephone of the following; (1) the impossibility of on-time delivery; (2) the circumstance(s) precluding delivery; and (3) a statement of whether or not succeeding deliveries will be affected. No payments will be made for deliveries made later than 30 (thirty) minutes after specified meal time. Emergency circumstances at the site precluding utilization of meals are the concern of the City. The City may cancel orders provided they give the contractor at least 48 hours notice. Adjustments for emergency situations affecting the contractor’s ability to deliver meals, or City’s ability to utilize meals, for periods longer than 24 hours will be mutually worked out between the contractor and the Sponsor. 165 of 423 Page 3 3. PRICING 3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows: Hourly Monthly Annually Project Item (show unit of measure and rate) 3.2 TYPE OF PRICING: Pricing under this Agreement is Firm 4.45 per meal Estimated 3.3 EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not compensate Vendor for expenses related to travel, lodging or meal. 3.4 DISCOUNT: % discount for payment within days of receipt of invoice 3.5 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary, Vendor may request the applicable City’s Illinois tax exemption number and federal tax exemption information. 3.6 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to milestones, deliverables, or other invoicing requirements agreed to in this Agreement. Send invoices to . 3.7 PAYMENT TERMS AND CONDITIONS: 3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased, services performed and expenses incurred through December 31 of any year must be submitted to the City no later than January 31 of the next subsequent year. 3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of Evanston and the State of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City. Payment terms contained on Vendor’s invoices shall have no force and effect. 3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this Agreement by the Parties even if the effective date of the Agreement is prior to execution. 3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wages when required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services). Vendor is responsible for contacting the Illinois Dept. of Labor 217-782-6206; http://www.state.il.us/Department/idol/index.htm to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request. 3.7.5 The total number of meals provided by the Caterer shall not exceed the total number of meals set forth in the Prov ider’s budget, subject to adjustments determined by the Provider and AgeOptions. AgeOptions and the Provider shall have the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2013 to September 30, 2014. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions 166 of 423 Page 4 4. STANDARD BUSINESS TERMS AND CONDITIONS 4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds. The City, at its sole option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if a reduction in funding is necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of a reduction or decrease. 4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by Vendor for a period of three years from the later of the date of final payment under the Agreement or completion of the Agreement, and by the subcontractor for a period of three years from the later of final payment under the term or completion of the subcontract. If federal funds are used to pay contract costs, Vendor and its subcontractors must retain its records for five years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the City upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the City for the recovery of any funds paid by the City under the Agreement for which adequate books and records are not available to support the purported disbursement. Vendor or subcontractors shall not impose a charge upon the City for audit or examination of Vendor’s books and records. 4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. 4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future. 4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel the Agreement without penalty if performance does not resume within 30 days of the declaration. 4.6 CONFIDENTIAL INFORMATION: Each Party, including its agents and subcontractors, to this Agreement may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this Agreement. Vendor shall presume all information received from the City or to which it gains access pursuant to this Agreement is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act (“FOIA”) shall be considered public. No confidential data collected, maintained, or used in the course of performance of the Agreement shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of the Agreement or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in whatever form it is maintained, promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third-party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or is independently developed by the receiving Party without the use or benefit of the disclosing Pa rty’s confidential information. Upon notification by the City that it has received a Freedom of Information Act request that calls for records within the Vendor’s control, the Vendor shall promptly provide all requested records to the City so that the City may comply with the request within the timeframe required by FOIA. 4.7 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this Agreement, whether written documents or data, goods or deliverables of any kind, shall be deemed work-for-hire under copyright law and all intellectual property and other laws, and the City is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the City all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the City may use the work product for any purpose. Confidential data or information contained in such work shall be subject to confidentiality provisions of this Agreement. 4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of Vendor or Vendor’s subcontractors, employees, agents or subcontractors du ring the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. 167 of 423 Page 5 At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all costs an d expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Vendor of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Project by Vendor must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acc eptance of the work by the City will not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or termination of this Agreement. 4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services and work hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees that if it fails to comply with all requirements of this Section 4.9, the City may void this Agreement. Vendor must give to the City Certificates of Insurance identifying the City to be an additional insured for the services required pursuant to the Agreement before City staff recommends award of the contract to City Council. Any limitations or modifications on the Certificate of Insurance issued to the City in compliance with this Section that conflict with the provisions of this Section 4.9 shall have no force and effect. If requested, Vendor shall give the City a certified copy (ies) of the insurance policy (ies) evidencing the amounts set forth in this Section. The policies must be delivered to the City within two (2) weeks of the request. All insurance policies shall be written with insurance companies licensed or authorized to do business in the State of Illinois and having a rating of not less than A-VII according to the A.M. Best Company. Should any of the insurance policies be canceled before the expiration date, the issuing company will mail thirty (30) days written notice to the City. Vendor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Vendor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liabilit y insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Vendor, and insuring Vendor against claims which may arise out of or result from vendor’s performance or failure to per form hereunder: a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five hundred thousand dollars ($500,000); b) Comprehensive general liability coverage which designates the City as an additional insured for not less than one million dollars ($1,000,000) combined single limit for bodily injury, death and property damage, per occurrence; c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less than one million dollars ($1,000,000) combined single limit for bodily injury, death, or property damage, per occurrence; and d) Errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least one million dollars ($1,000,000). Vendor’s certificate of insurance shall contain a provision that the coverag e afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies. Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases Vendor and its subcontractors from the requirements set forth herein. Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial g eneral liability insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as required above, the parties expressly agree that Vendor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy, or reimbursement, at law or in equity, against Vendor. 4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venture with the City. All payments by the City shall be made on that basis. 4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this Agreement to perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends to solicit City employees to perform any work under this Agreement. 168 of 423 Page 6 4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and local laws, rules, ordinances, regulations, orders, federal circulars and all licenses and permit requirements in the performance of this Agreement. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this Agreement. 4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its expense, criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall reassign immediately any such individual who, in the opinion of the City, does not pass the background check. 4.14 APPLICABLE LAW: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of Evanston and the State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) are incorporated by reference. The City shall not enter into binding arbitration to resolve any contract dispute. The City does not waive tort immunity by entering into this Agreement. In compliance with the Illinois and federal Constitutions, the Illinois Human Rights Act, the U. S. Civil Rights Act, and Section 504 of the federal Rehabilitation Act and other applicable laws and rules, the City does not unlawfully discriminate in employment, contracts, or any other activity. 4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws relating to the subject matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the City rights, title and interest in and to the claim or cause of action. 4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for performance and payment under the Agreement. When the City’s authorized designee signs in addition to a Department, they do so as approving officer and shall have no liability to Vendor. 4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e-mail, or by fax showing the date and time of successful receipt. Notices shall be sent to the individuals who signed the Agreement using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change the contact information. 4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the City’s and Vendor’s terms, conditions and attachments, the City’s terms, conditions and attachments shall prevail. 4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s performance under this Agreement and compliance with law and rule to determine whether to continue the Agreement, suspend Vendor from doing future business with the City for a specified period of time, or to determine whether Vendor can be considered responsible on specific future contract opportunities. 4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or required to be provided to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this Agreement. 4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partners, successors, executors, administrators, and assigns to the other party of the Agreement and to the partners, successors, executors, administrators, and assigns of such other party in respect to all covenants of this Agreement. Neither the City nor Vendor shall assign, sublet, or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and Vendor. 4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor any payment under this Agreement shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. 4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unenforceable provision had not been contained herein. 4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original. 169 of 423 Page 7 4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portions of this Agreement shall remain in full force and effect. 170 of 423 Page 8 5. STANDARD CERTIFICATIONS Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any renewals is a material requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance with this section and each subsection and is under a continuing obligation to remain in compliance and report any non-compliance. This section, and each subsection, applies to subcontractors used on this Agreement. Vendor shall include these Standard Certifications in any subcontract used in the performance of the Agreement. If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontractors shall confirm compliance with this section in the manner and format determined by the City by the date specified by the City and in no event later than January 1 of each year that this Agreement remains in effect. If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken without affecting the remaining subsections. 5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false information, or fail to be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply:  the Agreement may be void by operation of law,  the City may void the Agreement, and  Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment, civil fine, or criminal penalty. Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other sanctions or preclude application of sanctions not specifically identified. 5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this Agreement. 5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. 5.4 Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the City or any other City, nor has Vendor made an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5). 5.5 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have passed since the date of the conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges that the City shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 5.6 Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the City. 5.7 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the United States, unless the head of the procuring Department grants an exception (30 ILCS 565). 5.8 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4). 5.9 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human Rights Act and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105). 5.10 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services under this Agreement for which applicable Illinois law requires a license, subject to prior approval of the City. 5.11 Vendor certifies that if more favorable terms are granted by Vendor to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable goods or services, the more favorable terms will be applicable under this Agreement. 171 of 423 Page 9 6.0 DISCLOSURES AND CONFLICTS OF INTEREST Section 1: Conflict of Interest Prohibited Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with its performance under this Agreement. Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section). Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 years: Debarment from contracting with any governmental entity Yes No Professional licensure discipline Yes No Bankruptcies Yes No Adverse civil judgments and administrative findings Yes No Criminal felony convictions Yes No If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding. The City reserves the right to request more information, should the information need further clarification. 172 of 423 Page 10 7. SUPPLEMENTAL PROVISIONS 7.1 City Supplemental Provisions Definitions Required Federal Clauses, Certifications and Assurances ARRA Requirements (American Recovery and Reinvestment Act of 2009) Public Works Requirements (construction and maintenance of a public work) (820 ILCS 130/4) Prevailing Wage (820 ILCS 130/1 et seq.) M/W/EBE Subcontracting Requirements Other (describe) 7.2 Vendor Supplemental Provisions 7.3 AgeOptions Related/City of Evanston Provisions Introductory Compliance with Laws Indemnification Insurance Governing Law Price Protection Maximum Funding Levels Minimum Orders/Meal Order Changes Food Specifications Meal Temperature Required Menu and Planning Approval Process Sample Timeline for Required Menu Planning and Approval Process for Caterer Contracts Starting in October 173 of 423 Page 11 TAXPAYER IDENTIFICATION NUMBER I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS ha s notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien).  If you are an individual, enter your name and SSN as it appears on your Social Security Card.  If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the owner’s SSN or EIN.  If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name on the name line and the d/b/a on the business name line and enter the owner’s SSN or EIN.  If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS acceptance letter (CP261 or CP277).  For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN. Name: Business Name: Taxpayer Identification Number: Social Security Number or Employer Identification Number Legal Status (check one): Individual Governmental Sole Proprietor Nonresident alien Partnership ECity or trust Legal Services Corporation Pharmacy (Non-Corp.) Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.) Corporation providing or billing Limited Liability Company (select applicable tax classification) medical and/or health care services D = disregarded entity C = corporation Corporation NOT providing or billing P = partnership medical and/or health care services Signature: Date: AGEOPTIONS RELATED PROVIDER/CATERER CONTRACT PROVISIONS Introductory Provider has entered into contracts with AgeOptions, the designated Area Agency on Aging for Suburban Cook County, to provide nutrition services for participants eligible under Title IIIC of the Older Americans Act, subject to approval of the Area Plan by the Department on Aging of the State of Illinois and the availability of funds. 174 of 423 Page 12 Provider desires that Caterer render services in connection with these contracts with AgeOptions and Caterer is willing to provide all products and services as specified by Provider in this agreement and as specified by AgeOptions in its Request for Proposal for Caterer Services issued May, 2011. Compliance with Laws Caterer will comply with all applicable federal, state, county and local laws and regulations including the retention of any books, documents, papers or other financial program and/or service records which are pertinent to the provision of services under this contract and its extensions for at least three years following the last day of service. The Grantee must permit AgeOptions, Provider, authorized State of Illinois and authorized Federal personnel access to such records for purposes of audit, monitoring, and evaluation. Indemnification During the term of the contract and any extensions thereof, the Caterer will indemnify, defend and hold harmless the officers, employees, volunteers and agents of the Provider and AgeOptions from and against claims or determinations of liability, loss or damage, including personal injury, death, or property damage and attorneys’ fees and other costs of litigation, caused by the negligent or intentional acts or omissions of the Caterer, its officers, employees, or agents. This provision shall survive completion, expiration, or termination of the agreement. Insurance Caterer shall maintain sufficient and appropriate insurance of vehicles, staff and property for all services to be provided under this agreement and wil l provide proof of coverage to Provider and AgeOptions prior to commencement of service and throughout the term of this agreeme nt and any extensions thereof. Provider and AgeOptions each shall be named as co-insured under Caterer’s insurance. Insurance policies must include as a minimum, but not be limited to, insurance coverage commonly known as, or similar in kind to: WORKERS’ COMPENSATION LIMITS Coverage A Statutory Coverage B $500,000 COMPREHENSIVE GENERAL LIABILITY Combined Single Limit (each occurrence) $1,000,000 Aggregate $2,000,000 COMPREHENSIVE AUTOMOBILE Hired and Non-owned Same limits as General Liability Governing Law This agreement was made and entered to in the State of Illinois and shall be governed and construed according to the laws of the State of Illinois. Price Protection Meal prices under this agreement may be changed as of the effective dates of contract extensions granted by Provider with approval by AgeOptions. Caterer must submit requests for price changes no less than 60 days prior to the contract extension effective date. Such requests submitted less than 60 days prior will not be considered and the price then in effect will remain in effect for the twelve-month period of the contract extension. The amount of change requested by the Caterer may not exceed the amount of change in the Consumer Price Index (CPI) for Food Away from Home over the 12 month period prior to the Caterer’s submission of a request for price change. Such changes in the CPI are issued monthly by the U.S. Department of Labor, Bureau of Labor Statistics in its Consumer Price Index Summary – Economics New Release. All requests for price change are subject to approval by the Provider and AgeOptions. Caterer may be asked to submit documentation in addition to the change in the CPI for Food Away from Home for review by the Provider and/or AgeOptions to support its request for price change. Maximum Funding Levels The total number of meals provided by the Caterer shall not exceed the total number of meals set forth in the Provider’s budget, subject to adjustments determined by the Provider and AgeOptions. AgeOptions and the Provider shall have the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2013 to September 30, 2014. In addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by AgeOptions. Minimum Orders/Meal Order Changes Within the number of annual meals specified in the contract, Caterer will deliver daily the specified number of daily meals and supplies as ordered by the Provider. The Caterer shall not require the Provider to order a minimum number of meals for any serving day. Provider reserves the right to change the number of meals as late as the day prior to the date of delivery. Provider will not be held financially liable for order changes made within agreed timeframes. 175 of 423 Page 13 Food Specifications Each meal provided through the nutrition program must comply with the most recent Dietary Guidelines for Americans, published by the United States Secretary of Health and Human Services and the Secretary of Agriculture; and provide each participant for the category including 65 to 75 year old women a minimum of 33 1/3 percent of the Dietary Reference Intakes (DRI) as established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. The attached addendum provides the current Nutrition Standards for menus written under the terms of this agreement. Meal Temperature Caterer must deliver hot foods at 140 degrees Fahrenheit or higher and cold foods at or below 41 degrees Fahrenheit as required by the Illinois Department on Aging and AgeOptions. All food delivery carriers must maintain the proper temperature for the required time the food is in the carrier. Food delivered by the Caterer that is found to be spoiled, crushed, or otherwise not fit to be served will not be paid for by the Provider unless the Caterer promptly exchanges the food prior to serving time. At Least Three Months Before Menu Cycle Starts – Caterer develops and writes cycle menus At Least Two Months Before Menu Cycle Starts – Caterer meets with nutrition providers, individually or collectively, to review the cycle menu and multi month/planned calendar/roll-out menus, including special menus, holidays and holiday celebration menus At Least Six Weeks Before Menu Cycle Starts – Caterer completes multi month/ planned/rollout menus for review by nutrition providers At Least Six to Four Weeks Before Menu Cycle Starts – Cycle menu submitted to AgeOptions for certification/approval by AgeOptions Dietitian At Least Six to Four Weeks Before Menu Cycle Starts – Multi month/planned/rollout menus with holiday menus and special celebrations submitted to AgeOptions for review by AgeOptions Dietitian Within the Four Weeks Before Menu Cycle Starts – AgeOptions Dietitian evaluates menus and returns to caterer and nutrition provider with comments, suggested revisions or approval Within the Four Weeks Before Menu Cycle Starts – If revisions are required, caterer sends revised menus sent back to AgeOptions Dietitian for certification and approval First Day of Menu Cycle – Menus begin Sample Timeline for Required Menu Planning and Approval Process for Caterer Contracts Starting in October TASK DUE DATE RESPONSIBLE PERSON(S) Develop and write cycle menus July 1 Caterer Caterer meets with nutrition providers, individually or collectively, to review the cycle menu and multi month/planned calendar/roll-out menus. Include special menus, holidays and holiday celebration menus. By August 1 Caterer and Nutrition Providers Complete multi month/ planned/rollout menus for review by nutrition providers By August 15 Caterer Submit cycle menu for certification/approval by AgeOptions Dietitian August 15 - September 1 By September 1, at the latest Caterer Submit multi month/planned/rollout menus with holiday menus and special celebrations for review by AgeOptions Dietitian August 15 - September 1 By September 1, at the latest Caterer Menus evaluated and returned to caterer and nutrition provider with comments, suggested revisions or approval As soon as possible after September 1 AgeOptions Dietitian Revised menus sent back to AgeOptions Dietitian, if revisions are required Before October 1 Caterer Menus begin October 1 Caterer and Nutrition Provider 176 of 423 For City Council meeting of October 13, 2014 Item A7 Resolution 81-R-14: Authorization for Motor Fuel Tax Funds Transfer For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Sat Nagar, P.E., Assistant Director of Engineering & Infrastructure Subject: Resolution 81-R-14 by Authorizing Motor Fuel Tax Funds for General Maintenance of Streets Date: October 3, 2014 Recommended Action: Staff recommends approval of Resolution 81-R-14 by which City Council would authorize the transfer $700,000 of Motor Fuel Tax Funds for general maintenance of streets by City forces. The fund transfer was approved as part of 2014 budget. Summary: The Motor Fuel Tax Fund (MFT) is distributed to municipalities through the Illinois Department of Transportation (IDOT). The MFT allotment amount is based on population of the municipality and is collected as part of the gasoline tax through the Department of Revenue. The MFT Funds are held for the Municipalities by the Illinois Department of Transportation (IDOT) as an unobligated balance in the City’s MFT account. The City Council of the municipality must approve a resolution in order to make use of the unobligated balance. The Motor Fuel Tax (MFT) Fund has been used by the City for several years for general maintenance of streets. General maintenance of streets performed by City forces consists of street asphalt and concrete patching, street cleaning, and snow and ice removal. Even though the City Council approved the use of these funds when the 2014 budget was passed, the attached resolution needs to be approved to transfer the funds from the MFT Fund to the General Fund. The Streets & Sanitation Division documents the record of the expenditures on street maintenance and transmits them annually to IDOT for approval Memorandum Page 1 of 1 177 of 423 10/1/2013 81-R-14 A RESOLUTION Authorizing the City Manager to Sign an IDOT Resolution In Order to Transfer Money from the Motor Fuel Tax Fund to the General Fund for the General Maintenance of City Streets WHEREAS, the City of Evanston is a home rule unit of government and operates under the Budget Officer form of Illinois governmental budgeting; and WHEREAS, the City Council previously approved the 2014 fiscal year budget, which included a fund transfer from the Motor Fuel Tax fund (“MFT Fund”) to the City’s General Fund for the purpose of general maintenance of streets by City staff, including street cleaning and snow and ice removal; and WHEREAS, the Illinois Department of Transportation (“IDOT”) distributes MFT Fund moneys to the City and holds them for the City as an unobligated balance in the City’s MFT Fund account; and WHEREAS, the City Council must approve the resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code, attached hereto as Exhibit A and incorporated herein by reference (the “IDOT Resolution”), in order to transfer the unobligated balance of the MFT Fund to the General Fund for general maintenance of streets, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 178 of 423 81-R-14 ~2~ SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk authorized and directed to attest on behalf of the City, the IDOT Resolution. SECTION 2: The City Budget Officer shall promptly transfer the amount of seven hundred thousand dollars ($700,000.00) from the MFT Fund to the General Fund for the purpose of general maintenance of streets in the City of Evanston. SECTION 3: The uses and expenditures from the General Fund for general maintenance of streets within the City are all for lawful corporate purposes. SECTION 4: This Resolution, 81-R-14, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 179 of 423 81-R-14 ~3~ EXHIBIT A IDOT Resolution for Maintenance of Streets and Highways by the Municipality under the Illinois Vehicle Code 180 of 423 Printed 10/1/2014 BLR 14230 (Rev. 11/06) Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Council of the (Council or President and Board of Trustees) City of Evanston , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $700,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 (Date) to December 31, 2014 . (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Clerk in and for the (City, Town or Village) of , County of hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the at a meeting on (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of . (SEAL) Clerk (City, Town or Village) Approved Date Department of Transportation Regional Engineer 181 of 423 For City Council meeting of October 13, 2014 Items A8 and A9 Ordinances 113-O-14 and 114-O-14, Sale of Beer in Twenty-Two Ounce Containers For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: (A8) Ordinance 113-O-14, Amending City Code Section 3-4-6-(P-1) to Allow for Sale of Beer in Twenty-Two Ounce Containers for Off-Site Consumption; and (A9) Ordinance 114-O-14, Amending City Code Section 3-4-6-(P-2) to Allow for Sale of Beer in Twenty-Two Ounce Containers for Off-Site Consumption Date: September 9, 2014 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinances 113-O-14 and 114-O-14. Summary: The City of Evanston (“City”) currently restricts the P-1 and P-2 liquor license to the sale of beer in thirty-two (32) ounce containers or greater for off-site consumption. Temperance Beer Company approached the City of Evanston’s Local Liquor Control Board (“LLCB”) requesting to decrease the minimum allowed volume of beer containers from thirty-two (32) ounces to twenty-two (22) ounces. The LLCB finds that twenty-two (22) ounce containers are typical of the craft beer industry. Recognizing said fact, the City Code is being amended to allow for sale of beer in twenty-two (22) ounce containers for off-site consumption for both the current Class P-1 and Class P-2 liquor licenses. Attachments: Ordinance 113-O-14 Ordinance 114-O-14 Minutes of the August 27, 2014 Liquor Control Review Board meeting Memorandum 182 of 423 9/9/2014 113-O-14 AN ORDINANCE Amending Subsection 3-4-6-(P-1) of the City Code to Allow for Sale of Beer in Twenty-Two (22) Ounce Containers for Off-Site Consumption NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(P-1) of the Evanston City Code of 2012, as amended, is hereby further amended by allowing the sale of beer in twenty-two (22) ounce containers for off-site consumption, to read as follows: (P-1) CRAFT BREWERY license shall authorize the on-site production and storage of craft beer in quantities not to exceed nine hundred thirty thousand (930,000) gallons (or 30,000 barrels) per year and the sale of such beer for consumption off-premises. It also authorizes on-site sampling consumption of such beer by persons of at least twenty-one (21) years of age. Such craft brewery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-1 licensee to sell a container of beer for off-premises consumption unless the volume of the container is equal to or greater than thirty-two (32) ounces or 0.94 literstwenty-two (22) ounces or .65 liters. 2. Class P-1 licensees may during authorized hours of business, offer for on- site consumption samples of beer permitted to be produced and sold pursuant to this classification. Licensees who limit activity to sampling only, as specified herein, shall provide limited food service such as cheese, crackers, snack food or other similar deli-style items to customers who are sampling craft beer. 3. Class P-1 licensees must have at least one (1) BASSET-certified site manager on-premises whenever beer is available for on-site consumption. All persons who sell, open, pour, dispense or serve craft beer shall be BASSETT certified. Class P-1 licensees must provide food service whenever beer is available for on-site consumption, in accordance with 183 of 423 113-O-14 ~2~ the specifications applicable to sampling for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Craft beer product samples for on-site consumption shall be dispensed only in containers provided by the licensee. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than the craft beer offered for sampling. 4. It shall be unlawful for the holder of a Class P-1 license to provide a sample of or sell any beer between the hours of 12:00 a.m. and 10:00 a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the hours of 1:00 a.m. and 12:00 p.m. on any Sunday. 5. Every Class P-1 licensee must have a valid Class 3 Brewer's License from the State of Illinois. Every licensee shall maintain accurate records as to the total gallonage of beer manufactured on the premises and the total gallonage of beer manufactured on the premises and sold for consumption off-premises. Licensee shall produce said records to the City up on request. 6. Every employee of a Class P-1 licensee who participates in the production and sale of beer, pursuant to this license class, must be BASSET-certified. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $1,890.00. No more than two (2) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 184 of 423 113-O-14 ~3~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: __________________________, 2014 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 185 of 423 9/9/2014 114-O-14 AN ORDINANCE Amending Subsection 3-4-6-(P-2) of the City Code to Allow for Sale of Beer in Twenty-Two (22) Ounce Containers for Off-Site Consumption NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(P-2) of the Evanston City Code of 2012, as amended, is hereby further amended by allowing the sale of beer in twenty-two (22) ounce containers for off-site consumption, to read as follows: (P-2) CRAFT BREWERY license shall authorize the on-site production and storage of craft beer in quantities not to exceed nine hundred thirty thousand (930,000) gallons (or 30,000 barrels) per year and the sale of such beer for consumption off-premises. It also authorizes on-site sampling and retail sale for consumption of such beer by persons of at least twenty-one (21) years of age. Such craft brewery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-2 licensee to sell a container of beer for off-premises consumption unless the volume of the container is equal to or greater than thirty-two (32) ounces or 0.94 literstwenty-two (22) ounces or .65 liters. 2. Class P-2 licensees may during authorized hours of business offer for onsite consumption samples of beer, or beer for retail sale, the beer permitted to be produced and sold pursuant to this classification. Licensees who offer servings of beer for retail sale shall provide expanded food service which includes such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing a craft beer serving(s). Licensees may arrange for the presence and operation of a mobile food vehicle on or adjacent to the licensed premises during authorized hours of business to serve food to customers. Only mobile food vehicle vendors licensed pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be present and operate. Licensees required to provide expanded food service 186 of 423 114-O-14 ~2~ shall comply with all applicable requirements of Title 8, Chapter 6 of the City Code. 3. Class P-2 licensees must have at least one (1) BASSET-certified site manager on-premises whenever beer is available for on-site consumption. All persons who sell, open, pour, dispense or serve craft beer shall be BASSETT certified. Class P-2 licensees must provide food service whenever beer is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Craft beer for product sampling or retail sale for on-site consumption shall be sold and dispensed only in containers provided by the licensee. Craft beer servings for consumption on premises shall be dispensed in containers no larger than sixteen (16) ounces. Craft beer sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than the craft beer sold at retail or offered for sampling. 4. It shall be unlawful for the holder of a Class P-2 license to provide a sample of or sell any beer between the hours of 12:00 a.m. and 10:00 a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the hours of 1:00 a.m. and 12:00 p.m. on any Sunday. 5. Every Class P-2 licensee must have a valid Class 3 Brewer's License from the State of Illinois. Every licensee shall maintain accurate records as to the total gallonage of beer manufactured on the premises and the total gallonage of beer manufactured on the premises and sold for consumption off-premises. Licensee shall produce said records to the City upon request. 6. Every employee of a Class P-2 licensee who participates in the production and sale of beer, pursuant to this license class, must be BASSET-certified. The annual single payment fee for initial issuance or renewal of such license shall be $4,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $4,090.00. 187 of 423 114-O-14 ~3~ No more than one (1) such license shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: __________________________, 2014 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 188 of 423 Page 1 of 4 MEETING MINUTES Liquor Control Board Wednesday August 27, 2014 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Marion Macbeth, Dick Peach Members Absent: Dave Skrodzki, Byron Wilson Staff Present: W. Grant Farrar, Theresa Whittington, Mario Treto, Johanna Nyden Others Present: Josh Gilbert (Temperance Beer); Diana Hamann (Wine Goddess); Sandeep Ghaey (Vinic Wine); Amy Morton (Found); Dave Glatt (Dave’s Italian Kitchen) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:35 a.m. NEW BUSINESS Temperance Beer Company, 2000 Dempster Street, Evanston, IL: Seeks amendment to liquor license Class P-2 (Craft Brewery with on-site consumption) to allow for sale of beer in 22 ounce containers for off-site consumption. Josh Gilbert (JG) requested an amendment to the Class P-2 license to allow for the sale of 22 oz. “bombers” for off-site consumption. JG brought in a sample of a 32 oz. container and a 22 oz. container to demonstrate the difference in sizes. The 32 oz. container is currently allowed under P-2. The 22 oz. containers will most likely contain small batch, special edition beers. Mayor Tisdahl asked which other establishments sell 22 oz. beers. JG responded that Binny’s and Evanston 1st both sell 22 oz. containers. Amy Morton offered that 22 oz. containers are main stream these days. Dick Peach agreed that the 22 oz. container is typical in the craft beer industry. Mayor Tisdahl expressed some concern over public consumption. JG explained that the price point of a 22 oz. craft beer is higher than typical beer and does not think its target consumer is inclined to public consumption of alcohol. Sandeep Ghaey offered that public consumption often occurs with 40 oz. containers which are currently allowed under the liquor code. Grant Farrar offered that the 22 oz. container amendment could be drafted to apply to both craft brewer classes, P-1 and P-2. The 22 oz. container contents will be specific to “American Craft Beer”. 189 of 423 Page 2 of 4 The Local Liquor Control Commissioner asked the members if there were any further concerns over the request. None were voiced. Amendments to Classes P-1 and P-2 are to be introduced at the City Council meeting on October 13, 2014. FOR DISCUSSION Diana Hamann – owner of The Wine Goddess, 702 Main Street Request to eliminate or reduce the 6% liquor tax Diana Hamann (DH) created a change.org petition to eradicate the liquor tax and reported to the board that she has obtained 375 signatures in support of the action. DH distributed handouts to attendees. The handout contains a breakdown of liquor, food/beverage and state/local tax by Chicago-land cities. DH explained to the board that Evanston has an effective tax rate of 15% on liquor, after accounting for the state/local sales tax. Page 2 of the handout contrasted profit margins between a retail liquor store and a restaurant that sells liquor. It provided further details specific to The Wine Goddesses’ sales. DH explained that restaurants only pay 2% of their gross profits to liquor tax while a retail package store will pay 17% of its gross profits to liquor tax. She feels this is unfair to packaged goods stores. Using these profit margins, DH explained that her business is running a monthly deficit of -$676.00 per month and attributes part of those losses to the liquor tax. DH cited steady increases in liquor tax revenue over the past ten years as reasoning that the liquor tax could be reduced. DH offered three ways to reduce the liquor tax: 1) eliminate entirely the liquor tax for retail packaged goods stores; 2) share the tax burden by increasing the state and local tax by 0.25%; 3) broaden the tax base by increasing the prepared food and beverage tax by 0.5%-1%. Mayor Tisdahl thanked DH for her presentation. Mayor Tisdahl noted that a cut in taxes would also equal a cut in services. That will entail long and hard discussions with the people whose services would be cut. Raising taxes on another group will involve equally difficult discussion with that group. Removing $2 million dollars in taxes will result in services getting cut. DH responded that part of her proposal is to shift or share the tax burden in order to avoid revenue loss by the City. Sandeep Ghaey (SG) acknowledged that it is difficult for business people to also be policy makers. SG said he definitely feels the pinch every 30 th of the month when his liquor tax bill is due. He does not think the City ought to be taxing him at the current rate. SG doesn’t want to take $2million from the City but he also does not want to incur great cost either. SG stated that his company makes less that he has given to the City every year for the past 5 years. He wondered why he should work 80 hours per week only to give the City more than his company makes. He has considered moving his business outside of Evanston, citing the $5000 annual fee as 2.5 times the Chicago rate. SG cited a 2007 economics analysis study by the Goodman Williams Group. It showed a $10 million dollar gap in demand versus supply for liquor sales in Evanston. SG noted that many comments on the change.org survey said Evanstonians take their retail liquor purchases outside of the City to avoid the tax. The City is losing potentially 190 of 423 Page 3 of 4 $10 million dollars in liquor business. He offered if we lowered the tax to 2% then the City would lose less in sales. This could offset the loss in tax revenue. Dave Glatt offered that he is aware of serious wine collectors who will not buy in Evanston because the wine cost more due to the tax. 6% tax keeps them out of Evanston. Mayor Tisdahl said she is happy to refer this matter to the economic development team for further review. Mayor Tisdahl asked Johanna Nyden to look into whether it is reasonable to expect increased sales to make up for a cut in liquor tax, as Sandeep Ghaey suggested. Marion Macbeth acknowledged that the 6% tax may be onerous. She further stated a preference to spread out the tax burden by decreasing the liquor tax and increasing the prepared food and beverage tax. Mayor Tisdahl explained that the City incurs extra costs that are specific to alcohol. She cited the homicide at the Keg and the extra police time spent dealing with intoxicated college students. DH stated that the liquor tax penalizes business owners. The Mayor disagreed and stated that the intent is not to penalize anyone. She further stated that the 6% liquor tax existed before DH opened up her business and it should have been part of her business plan calculations. Dave Glatt (DG) stated that taxing alcohol is bad but that taxing food is worse. He agrees that alcohol causes social problems that cost money to address and that eating food does not cause similar issues. Taxing alcohol means taxing adults. Taxing food means taxing across all age groups, including children. DG noted that Whole Foods only pays 2% tax on its takeout food versus 9% on takeout food from a restaurant. Marion Peach offered that someone will always be unhappy when it comes to taxes. Marion Macbeth also pointed out that cities such as Naperville have larger commercial business and shopping tax bases and may not be the best cities to use for comparison purposes. Dick Peach stated that he buys a lot of wine and eats out a lot in Evanston and has never noticed the tax amount before. He pays for the quality of the food and service but does not look at the tax. As a consumer he does not see the issue. While he is sympathetic, he stated the tax is not hidden and that all business owners should have been aware of the tax when they opened their businesses in Evanston. Dick Peach goes on to state that the bulk of tax revenue comes from restaurants with liquor licenses and that he wants to see those thrive. He is not in favor of an increase in the food tax. Amy Morton (AM) shared her belief that everyone in the room shares the goal of maintaining Evanston as a world-class City. She wants Evanston to continue bring as many businesses to Evanston while maintaining the growing residential base. AM lives and works in Evanston. She stated that she wants to offer the very best prices to her guests but is not in favor of cutting City services as a result of cutting liquor taxes. The Found POS system shows a tax of 15% which is often misinterpreted by patrons as a “gratuity included” charge resulting in lower tips for her staff. She stated further that it would be great to have a lower liquor tax, but the issue is complex. The issues need to be explored but in a way that keeps in mind the children receiving free or reduced lunches. 191 of 423 Page 4 of 4 Johanna Nyden stated that she will work with the City Manager and City Treasurer to discuss possible recommendations. Mayor Tisdahl indicated her trust in the economic development team to work through the issue. Sandeep Ghaey – owner of Vinic Wine, 1509 Chicago Ave Sandeep Ghaey (SG) discussed the administrative fee tax credit issued to license holders. He requested an increase in the credit amount issued to liquor license holders. SG stated that he loses 4% on sales made by credit card and only receives a 2% administrative fee tax credit. The tax credit is not in line with his costs. He would like to see the credit percentage increased. SG indicated a willingness to table the discussion until the broader issues for liquor taxes raised earlier are fully vetted. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 12:32 p.m., August 29, 2014. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 192 of 423 For City Council meeting of October 13, 2014 Item A10 Ordinance 122-O-14: Dissolution of Southwest Tax Increment Finance District For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Subject: Ordinance 122-O-14 - Dissolution of Southwest Tax Increment Finance District Date: October 6, 2014 Recommended Action: Staff recommends the introduction of Ordinance 122-O-14 to dissolve the Southwest TIF District effective December 31, 2014. As a part of this closure the City is required to officially notify all taxing districts regarding the dissolution and any distribution thereof from remaining funds in the TIF. Funding Source: N/A Summary: The Southwest TIF will close on December 31, 2014. As noted below, the City will have a modest amount of fund reserves for distribution, however, if further projects are noted between now and December 31, 2014, staff will seek Council approval for expenditure of these funds as opposed to distribution. According to the proposed 2015 budget, to be released on October, 10, 2014, the 2014 tax increment is estimated to be $610,000. As is also noted in the 2015 proposed budget, the FY 2014 proposed tax levy will include $128,000 from this TIF. As noted during the closure of the Downtown II TIF in 2009, this addition to the General Fund Operating Levy will not result in an increase to the overall levy to Evanston tax payers. The Southwest TIF covers an area of the City bounded by Main Street to the North and Pitner to the East as noted on the map on the next page. Memorandum 193 of 423 Page 2 of 4 194 of 423 FY 2013 FY 2013 FY 2014 FY 2014 Budget Audited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment 465,000$ 492,410$ 485,000$ 607,662$ Interest Income 100 2 1,000 6 Total Revenue 465,100 492,412 486,000 607,668 Economic Development Activities - 459 748,439 - Capital Improvement Projects 580,000 422,675 - - Operating Transfer to General Fund 29,500 29,500 29,500 19,667 Total Expenditures 609,500 452,634 777,939 19,667 Net Surplus (Deficit)(144,400)$ 39,778$ (291,939)$ 588,001$ Beginning Fund Balance 304,939 344,717 Ending Fund Balance 344,717$ 932,718$ City of Evanston Southwest TIF As of August 31, 2014 As noted above the TIF is expected to close the year with a fund balance just over $930,000. Assuming that the City receives approximately 20% of the total Evanston tax bill, this surplus would result in an estimated distribution to the City of just over $186,000. These funds would be distributed according to the City’s levy, which means that a portion will go toward The General Fund, Library Fund, and Police/Firefighters Pension Funds. Due to the transition of the Township, this portion would be deposited in the General Assistance Fund. The City Council Agenda will have a surplus distribution ordinance for consideration in November 2014. This ordinance may be impacted by two separate ongoing issues as noted below: 1. The Village of Arlington Heights has filed suit against Cook County, challenging the process wherein the County has deducted prior year tax refunds from within a TIF district, taking the funds from the Village’s General Fund Tax Levy. 2. The City is considering whether to escrow all or a part of surplus funds for the purpose of paying future year tax refunds from the closed TIF district. This same issue was contemplated in 2009 when the Downtown II TIF was closed, and in that case the City transferred funds to the Parking Fund for payment of the Page 3 of 4 195 of 423 Sherman Avenue Parking deck debt service. Having no such outstanding liability, the Southwest TIF scenario would require the City to escrow the funds in some manner. The TIF frozen valuation at inception was $1.0 million and as of December 31, 2013, was valued at $6.7 million, making the increase 570%. After the Southwest TIF is closed and all numbers are finalized and audited, we will provide a report on the success of the district and the financial benefits it has brought to the City. Legislative History: Ordinance 47-O-1990 Ordinance 48-O-1990 Ordinance 49-O-90 Attachments: Ordinance 122-O-14 Page 4 of 4 196 of 423 10/6/14 122-O-14 AN ORDINANCE Terminating the Redevelopment Project Area of the City of Evanston, Illinois, and Related Matters (“Southwest TIF”) WHEREAS, pursuant to Ordinances 47-O-90, 48-O-90, and 49-O-90 adopted June 25, 1990, the City of Evanston, Illinois (the “City”) adopted a redevelopment plan and a related redevelopment project (the “Redevelopment Plan and Redevelopment Project”), designated a redevelopment project area (the “Redevelopment Project Area”) (as described in Southwest TIF Redevelopment Project), and adopted tax increment finance for the Redevelopment Project Area. WHEREAS, City Council has received the certification of the City’s Treasurer and Community Development Director that all redevelopment project costs for the Redevelopment Project Area have been paid, that all obligations in connection with the Redevelopment Project Area have been retired, and all excess monies have been distributed, and notice of the dissolution of the special tax allocation fund and the termination of the Redevelopment Project Area was given by the City Clerk on or before November 1, 2014, to all affected taxing districts. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS, as follows: SECTION 1: The City dissolves the special tax allocation fund for the Redevelopment Project Area, and terminates the Redevelopment Project Area as a “redevelopment project area” under the Act. 197 of 423 122-O-14 ~2~ SECTION 2: The City Clerk shall immediately file a certified copy of this Ordinance 122-O-14 with the County Clerk of Cook County, Illinois. SECTION 3: This Ordinance 122-O-14 shall become effective immediately upon its passage and approval. Upon motion by __________________, seconded by __________________, adopted this ___ day of _________________, 2014, by roll call vote as follows: Voting “Yes” (names): _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ Voting “No” (names): _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ 198 of 423 122-O-14 ~3~ Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 199 of 423 STATE OF ILLINOIS ) COUNTY OF COOK ) SS. CITY OF EVANSTON ) CERTIFICATION OF ORDINANCE 122-O-14 I, Rodney Greene, do hereby certify that I am the duly selected, qualified, and acting City Clerk of the City of Evanston, Cook County, Illinois (the “Municipality”) and, as such Official, I am the keeper of the records and files of the Municipality and of its City Council (the “Corporate Authorities”). I do further certify that the attached ordinance constitutes a full, true, and correct excerpt from the proceedings of the Municipality’s Corporate Authorities held on _________________________, 2014, entitled: AN ORDINANCE Terminating the Redevelopment Project Area of the City of Evanston, Illinois, and Related Matters (“Southwest TIF”) a true, correct, and complete copy of which ordinance as adopted at such meeting appears in the minutes of such meeting and is hereto attached. Such ordinance was adopted and approved on the date thereon set forth by not less than an affirmative vote of a majority of the Corporate Authorities and approved by the Mayor on the date indicated thereon. I do further certify that the deliberations of the Corporate Authorities on the adoption of the above ordinance were taken openly, that the vote of the adoption of such ordinance was taken openly and was preceded by a public recital of the nature of the matter being considered and such other information as would inform the public of the business being conducted, that such meeting was held at a specified time and place convenient to the public, that notice of such meeting was duly given to all of the news media requesting such notice, that such meeting was called and held in strict compliance with the provisions of the Illinois Municipal Code, as amended, and that the Corporate Authorities have complied with all of the applicable provisions of such laws and such Code and their procedural rules in the adoption of such ordinance. IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City of Evanston, Illinois, this ____ day of ______________, 2014. (SEAL) By: __________________________ Rodney Greene, City Clerk 200 of 423 For the City Council Meeting of October 13, 2014 Item A11 Ordinance 60-O-14: Amending the City’s MWEBE/LEP Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Subject: Ordinance 60-O-14 Amending the Minority, Women and Evanston Based Employer (MWEBE), and Local Employment Programs (LEP) Date: October 7, 2014 Recommended Action: The Minority, Women and Evanston Business Enterprise Development Committee (MWEBE) and staff recommend consideration of Ordinance 60-O-14, an amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 1.0% of total project value penalty. This ordinance was originally introduced on April 28, 2014 and has been amended from a 3.0% penalty to 1.0%. Summary: This ordinance revision was originally presented to the Administration and Public Works Committee on April 28, 2014 and then subsequently reviewed on May 27, 2014 and June 9, 2014 at which time it was sent back to the MWEBE Committee for review. Attachment B is a history of the Committee and Council action through June 9, 2014. This history included suggestions from contractors to improve program administration. At the July 2014 MWEBE Committee meeting this item was discussed in detail and the Committee unanimously recommended the amendment to a 1% penalty. Attachment B is a copy of the approved minutes from this meeting. As noted in these minutes and in previous discussions at both the Committee and Council level, the adjustments to the LEP fine structure is not the only revision being requested. Through both Council and Committee discussion several recommendations for changes to both the ordinance and the program were suggested. Suggestions also came from contractors via a conference call held with contractors at the direction of the City Council. Below is a listing of these suggestions as well as staff research into possible program changes to incorporate these new processes and/or regulations. Memorandum 201 of 423 Suggested Changes: Changes to Ordinance 60-O-14 include the following: 1. Changes to section 2-C.10 a. Change the penalty provision to 1.0% of the total project cost as approved by Council. b. Change the penalty provision such that any contractor in violation within the past three years can be excluded from future bidding for a period of not less than one year. c. Add a provision that an employee that has been hired through the LEP may be removed from the program for a period of not less than one year for failing to adhere to program guidelines or due to termination by the contractor for cause. Such termination process will be reviewed by the Business and Workforce Development Coordinator. d. Automatic review of the program to be conducted bi-annually by the MWEBE Committee. 2. Change the title of the new proposed full-time position to Business and Workforce Development Coordinator. 3. Creation of New Section 2.C.12: Workforce Reserve Account: The City shall establish a reserve account for the deposit of all penalty funds within the General Fund. This account may be utilized for the support of the LEP and other Workforce development programs as follows: a. The MWEBE Committee shall receive a report on the balance of penalty funds as of the end of the fiscal year no later than March 31 after the close of that year. b. The MWEBE Committee shall recommend utilization of these funds for placement in the next year’s proposed budget in accordance with current LEP and Workforce Development program goals. c. Both program goals and recommended expenditure of funds will be subject to approval by the City Council through the annual budget process. Changes to procedures involved in the daily, monthly and annual administration of the LEP program are recommended as follows, and some of these changes are already in process: 1. Include more detailed instructions in bid documents to support contractor compliance. This information should help prior to bid submission as well as assist in compliance efforts once the bid is awarded. 2. Provide scheduled training for both contractors and LEP participants as follows: a. Periodic (quarterly or semi-annual at a minimum) participant training on multiple topics as listed in Attachment D. b. Staff will pursue training as a part of City training programs for internal employees, standalone training to be held at City sites, and contractor supported training at either contractor sites or at potential job sites if practical. 3. Communication with union halls for trades positions (Attachment E.) 4. Communication with participants after each bid release. 5. Memo to City Council by 1st meeting in February 2015 on new communication forms and training activities. Page 2 of 3 202 of 423 Further changes in procedures and administration will also develop through a continued interactive process resulting from enforcement, training, and reinvestment in the program. Attachments: Attachment A – Ordinance 60-O-14 Attachment B – June 9, 2014 agenda packet item with all attachments Attachment C – MWEBE Committee minute meetings from July 2014 Attachment D – List of Training Options/Ideas Attachment E – Letter to Union Halls Page 3 of 3 203 of 423 4/20/14 60-0-14 AN ORDINANCE Amending Title 1, “General Administration,” Chapter 17, “Purchase, Sale, and Lease of Real and Personal City Property,” Section 1, “Purchase of Goods or Services,” of the Evanston City Code by Amending Subsection 1-17-1(C) of the Evanston City Code, “Local Employment Program”, and Adding Subsection 1-17-1(D), “Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals” WHEREAS, the City of Evanston declares that its public policy is to promote and encourage the continuing economic development of Minority, Women and Evanston owned and operated businesses in the City’s procurement process as to both prime contractors and subcontractors; WHEREAS, the City expends millions of dollars on public works project contracts each year; and WHEREAS, a large percentage of these contracts are with non-Evanston based businesses or with businesses employing non-Evanston residents; and WHEREAS, the City Council determined that it is in the best interests of the City to implement a local hiring requirement which obligates construction contractors contracting with the City to employ Evanston residents for a certain number of hours during the contracted project; and WHEREAS, it is the policy of the City of Evanston to create job opportunities for low to moderate income Evanston residents, 204 of 423 60-O-14 WHEREAS, through its bidding specifications, the City of Evanston previously established a goal of awarding not less than twenty-five percent (25%) of its contract awards to Minority, Women and Evanston owned businesses and strongly encouraged a minimum three percent (3%) utilization of Evanston owned businesses in its contract awards, and the City of Evanston now seeks to codify those goals herein; WHEREAS, the City of Evanston seeks to increase its local tax base and promote employment and business opportunity for its local businesses through encouraging the use of Evanston owned businesses in the procurement process; WHEREAS, it is the public policy of the City of Evanston to prevent discrimination on the basis of race, ethnicity or gender in the award or participation in City contracts and to eliminate discriminatory barriers so as to assure full and equitable opportunities for participation in contracts for all businesses; WHEREAS, the City of Evanston continues to have a compelling interest in remedying discrimination in the Evanston market, and that the measures remain narrowly tailored to achieve that objective; WHEREAS, the City of Evanston will continue race and gender neutral measures to broaden access and opportunity to all qualified businesses; and WHEREAS, the goals adopted herein will be periodically reviewed to ensure the City of Evanston is compliant with all applicable laws in seeking its objectives; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: ~2~ 205 of 423 60-O-14 SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: That Title 1, Chapter 17, Section 1(c), of the Evanston City Code of 1979, as amended, is hereby further amended to read as follows: (C) Local Employment Program: 1. Definitions: For the purposes of this subsection (C), the local employment programLocal Employment Program, the following terms shall be defined as follows: CONTRACT: The written agreement to provide services established between the city and a contractor, including, but not limited to, a redevelopment agreement between the city and any contractor or party. CONTRACTOR: An individual, partnership, corporation, joint venture or other legal entity entering into a contract, or a subcontract of whatever tier, for a public works project. DESK REVIEW: A method of monitoring compliance with the local employment programLocal Employment Program in which the business development coordinator Business and Workforce Development Coordinator contacts a contractor or subcontractor to gather relevant information or request relevant documentation. EMERGENCY WORK: Work necessitated by an imminent threat to the property of the city or the health, safety, or welfare of its citizens. GENERAL CONTRACTOR: An entity that enters into a contract directly with the city. The general contractor may also be known as the prime contractor. LOCAL RESIDENT DATABASE: A database maintained by the city's business development coordinatorBusiness and Workforce Development Coordinator containing the names of local residents who have expressed interest in employment on city public works projects. NEW HIRE: Any employee of a contractor who is not listed on the contractor's last quarterly tax statement and was hired prior to or during the commencement of work on a public works project contract subject to the requirements of the local employment programLocal Employment Program. ~3~ 206 of 423 60-O-14 ON SITE MONITORING: The business development coordinatorBusiness and Workforce Development Coordinator’s act of visiting the site of a public works project to ensure compliance with the requirements of the local employment programLocal Employment Program. PUBLIC WORKS PROJECT: Any construction, alteration, demolition, or repair work done under contract and paid for in whole or in part from city funds. RESIDENT: Any person whose domicile is in the city. The domicile is an individual's one and only true, fixed and permanent home and principal establishment. In order to qualify as a resident for purposes of the local employment programLocal Employment Program, an individual must have established domicile within the city at least thirty (30) days prior to commencing work on any public works project subject to the local employment programLocal Employment Program. SUBCONTRACT: A contract that exists between the general contractor and a subcontractor or between subcontractors of any tier. SUBCON-TRACTOR: An entity that enters into a contract with the general contractor or another subcontractor. TIER: The level of relationship to the prime contractor of a subcontractor who enters into a contract under a prime contractor or another subcontractor to perform a portion of the work on a project. 2. Work Hours And New Hire Requirements: a. Unless prohibited by federal, state, or local law, all contractors entering into contracts with the City for public works projects valued at two hundred fifty thousand dollars ($250,000) shall ensure that: 1) fifteen percent (15%) of the total work hours are performed at the construction site by City of Evanston residents, as laborers and/or trade persons; and 2) a minimum of one Evanston resident is hired. b. The effectiveness of the local employment programLocal Employment Program regarding the minimum percentage of work hours and residents hired will be evaluated by city staff after two (2) years of implementation. c. These requirements shall bind the contractor both with respect to persons working directly for the contractor and to subcontractors, regardless of tier or ~4~ 207 of 423 60-O-14 phase of the project, hired to perform any portion of the contracted work. The contractor shall ensure that subcontractors comply with the requirements of the local employment programLocal Employment Program. It shall be the responsibility and obligation of the contractor that all contracts are in overall compliance with this subsection (C) and all the requirements listed herein. d. Requirements of the local employment programLocal Employment Program are satisfied if the contractor already employs Evanston residents sufficient to meet fifteen percent (15%) of the project's total work hours. Some or all of these requirements may be waived if a waiver is obtained from the city pursuant to subsection (C)5 of this section. 3. Contracts, Bid Documents, Subcontracts: Where appropriate and consistent with law, contracts and bid documents shall incorporate the local employment programLocal Employment Program by reference and shall provide that the failure of any contractor or subcontractor to comply with any of its requirements shall be deemed a material breach of the contract or subcontract entitling the city to all the remedies and damages available for material breach of a contract. All subcontracts shall expressly acknowledge the city's status as a third party beneficiary to the subcontract and further expressly acknowledge that the city, as a third party beneficiary, shall have the right to enforce the provisions of the local employment programLocal Employment Program. Contracts and bid documents shall require bidders, contractors and subcontractors to maintain records necessary for monitoring their compliance with the local employment programLocal Employment Program. 4. Automatic Review: This subsection (C) shall be reviewed to address any deficiencies on or about December 31, 2010a bi-annual basis by the Minority, Women and Evanston Business Enterprise Development Committee. 5. Waiver: a. The contractor may request that the business development coordinatorBusiness and Workforce Development Coordinator waive all or a portion of the requirements imposed under the local employment programLocal Employment Program. Such requests must be in writing and must be received by the business development coordinatorBusiness and Workforce Development Coordinator prior to the award of any public works project contract. In order to apply for a waiver, the contractor must submit: 1) Documentation to the business development coordinatorBusiness and Workforce Development Coordinator demonstrating that: ~5~ 208 of 423 60-O-14 a) The contractor utilized the local resident database to attempt to satisfy the local employment programLocal Employment Program hiring requirement. b) The contractor notified residents of the employment opportunities available for the project. Such notification must have appeared in the employment section of a newspaper of local general circulation. Additionally, the Illinois department of employment security's office located in Evanston, Illinois, must have been notified of the employment opportunities. All notices must have stated that all qualified applicants would receive consideration without regard to race, color, religion, sex or national origin. c) The contractor, for a contract utilizing union labor, contacted in writing Chicagoland labor unions to request a resident for employment on the project. 2) Any additional documents requested by the business development coordinatorBusiness and Workforce Development Coordinator in order to evaluate the waiver request. 6. Business and Workforce Development Coordinator ba. The business development coordinatorBusiness and Workforce Development Coordinator shall determine, based on the required documentation and conditions cited by the contractor that make compliance unfeasible, whether to grant the waiver prior to the award of the contract. Examples of such conditions include, but are not limited to: 1) Intermittent service by one trade throughout the life of the project. 2) Nonavailability of resident(s) necessary to fulfill craft position(s) required for the project. cb. If circumstances arise subsequent to the issuance of the contract, the results of which the contractor believes will prevent satisfying the local employment programLocal Employment Program requirements, the contractor will immediately notify the business development coordinatorBusiness and Workforce Development Coordinator by requesting in writing a waiver of the percentage that cannot be met. The business development coordinatorBusiness and Workforce Development Coordinator or his or her designee shall meet with the applicant as necessary and issue a decision within five (5) business days, including a determination as to any retroactive liability for failure to achieve the goals for work undertaken prior to the application for such a waiver. ~6~ 209 of 423 60-O-14 67. Local Resident SelectionDatabase: It is the contractor’s responsibility to meet the requirement of the Local Employment Program. In order to satisfy the work hours and/or new hire requirements of the Llocal eEmployment pProgram, contractors working under a collective bargaining agreement shall contact the appropriate local union hall to request a resident. If a resident is not available for dispatch by that union hall, the contractor shall contact the business development coordinatorBusiness and Workforce Development Coordinator or his or her designee to request an available Evanston resident. The business development coordinatorBusiness and Workforce Development Coordinator or his or her designee will thereafter provide the name of a resident matching the qualifications defined by the contractor to the local union hall and that resident will be dispatched to the contractor within three (3) business days in accordance with the lawful hiring hall rules of the respective union. Failure of the Business and Workforce Development Coordinator to provide an individual shall not relieve the contractor from their responsibility to comply with the Local Employment Program. In order to satisfy the work hours and/or new hire requirement of the lLocal eEmployment Pprogram, contractors working in the absence of a collective bargaining agreement shall contact the business development coordinatorBusiness and Workforce Development Coordinator or his or her designee to request an available Evanston resident from the local resident database. The business development coordinatorBusiness and Workforce Development Coordinator or his or her designee will provide the name of a resident matching the qualifications identified by the contractor within three (3) business days. 8. Reporting Requirements: The contractor shall submit reports as required by the city in order to comply with the Llocal eEmployment pProgram. These reports may include weekly certified payroll records for all crafts within five (5) working days of the end of each payroll period. Additionally, the city may require a weekly or monthly summary of the information that would be obtainable from the certified payroll regarding local hire by craft. These reports, if required, must show the person-hours on a laborer and/or trade person basis and, in the case of certified payroll records, identify the address, new hires, and trade and status (journeyperson or apprentice) of all employees on the project. All reports must have an original signature and be signed by an authorized officer of the company under penalty of perjury. The city will make a copy of all required forms available to contractors. Nothing in the Llocal eEmployment pProgram is intended to eliminate the requirement of a contractor to maintain certified payrolls or of the subcontractors to provide certified payrolls to the contractor, or for any contractor to provide certified payrolls to any party that requests them, as required under Illinois state law. 89. Monitoring: The business development coordinatorBusiness and Workforce Development Coordinator or his or her designee will monitor compliance with ~7~ 210 of 423 60-O-14 the requirements of the Llocal Eemployment pProgram by means including, but not limited to, desk reviews or on site monitoring. Audits of compliance may require the review of documents such as certified payrolls, canceled checks, or quarterly wage and withholding reports. Full scale investigations of noncompliance or violations will be on an as needed basis as determined by the business development coordinatorBusiness and Workforce Development Coordinator. A contractor that fails to provide requested documents or misrepresents material facts in such documents shall be deemed to be noncompliant with the local employment program. 910. Post-Award Meeting: At its discretion, the business development coordinatorBusiness and Workforce Development Coordinator or his or her designee may require the contractor to attend a post-award meeting to familiarize the contractor with the Llocal eEmployment Pprogram requirements and to identify the individual by position and name if available.. If requested by the contractor post-award, or at any time during the project, the city shall hold such a meeting within ten (10) business days. 1011. Penalty: If the contractor or subcontractor should fail to meet the total percentage of resident project hours for any reason, without having received a waiver as outlined in Section C-5 above, the City may impose a fine up to one percent (1.0%) of the approved project price in total. Contractors or subcontractors that are out of compliance due to a resident termination or resignation, the contractor or subcontractor shall immediately notify the business development coordinatorBusiness and Workforce Development Coordinator of this occurrence within two (2) business days. Subsequently, the contractor or subcontractor shall have five (5) additional business days to replace a terminated or resigned worker with another resident. If the contractor or subcontractor fails to make the replacement or to notify the business development coordinatorBusiness and Workforce Development Coordinator of this occurrence, the offending party will also be subject to a penalty up to one percent (1.0%) of the approved project price.be fined one hundred dollars ($100.00) per day for each day of noncompliance to be deducted from final payment on the contract. If the noncompliant contractor makes a good faith effort to replace the resident, the fine will may be waived. At the sole discretion of the City, a contractor or subcontractor that has violated the terms of the Local Employment Program within a three-year period may be determined a non-responsible bidder and excluded from bidding on future projects for a period of not less than one year. At the sole discretion of the City, an employee that has been hired through the LEP may be removed from the program for a period of not less than one year for failing to adhere to program guidelines or due to termination by the contractor for cause. Such termination process will be reviewed by the Business and Workforce Development Coordinator. ~8~ 211 of 423 60-O-14 1112 Workforce Reserve Account: The City shall establish a reserve account for the deposit of all penalty funds within the General Fund. This account may be utilized for the support of the LEP and other Workforce development programs as follows: • The MWEBE Committee shall receive a report on the balance of penalty funds as of the end of the fiscal year no later than March 31 after the close of that year. • The MWEBE Committee shall recommend utilization of these funds for placement in the next year’s proposed budget in accordance with current LEP and Workforce Development program goals. • Both program goals and recommended expenditure of funds will be subject to approval by the City Council. SECTION 3: That Title 1, Chapter 17, Section 1, of the Evanston City Code of 1979, as amended, is hereby further amended by adding a new Subsection (D), “Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals,” to read as follows: (D) Minority, Women, and Evanston Business Enterprise M/W/EBE) Goals: 1. Definitions: For the purposes of this Subsection (D), Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals, the following terms shall be defined as follows: EVANSTON-OWNED BUSINESS ENTERPRISE or EBE: An entity which is located in or has one or more offices located in the City for a minimum of one year and which performs a “commercially useful function.” The business must be certified by the City in accordance with the provisions of Section 1-17-1(B). MINORITY-OWNED BUSINESS ENTERPRISE or MBE: A business which is at least fifty-one percent (51%) owned by one or more members of one or more minority groups, or, in the case of a publicly-held corporation, at least fifty-one percent (51%) of the stock of which is owned by one or more members of one or more minority groups, whose management and daily operations are controlled by one or more members of one or more minority groups. The City managerManager or his or her designee shall determine which MBE certifications shall be accepted by the City. WOMEN-OWNED BUSINESS ENTERPRISE or WBE: A business which is at least fifty-one percent (51%) owned by one or more women, or, in the case of a publicly- held corporation, fifty-one percent (51%) of the stock of which is owned by one or more women, whose management and daily business operations are controlled by one or more women. The City Mmanager or his or her designee shall determine which WBE certifications shall be accepted by the City. ~9~ 212 of 423 60-O-14 M/W/EBE Goals: The City of Evanston establishes the goal of awarding not less than twenty-five percent (25%) of its contract awards to MBE, WBE and EBE businesses. The City of Evanston establishes the goal of awarding not less than three percent (3%) utilization of EBEs in its contract awards. The provisions of this ordinance shall be implemented by the City Manager or his or her designee. The provisions of this ordinance do not guarantee contract participation. SECTION 4: That nothing in this Ordinance shall be construed to contravene any state or federal law and the provisions of this Ordinance shall not apply in circumstances when it is determined by the federal government or a court of competent jurisdiction that its application would violate federal law or regulation or prevent the City of Evanston’s receipt of federal funds. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: That if any provision of this Ordinance 60-O-14 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. SECTION 7: That this Ordinance 60-O-14 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. ~10~ 213 of 423 60-O-14 Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel ~11~ 214 of 423 For the City Council Meeting of June 9, 2014 Item A11 Ordinance 60-O-14: Amending the City’s MWEBE/LEP Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Subject: Ordinance 60-O-14 Amending the Minority, Women and Evanston Based Employer (MWEBE), and Local Employment Programs (LEP) Date: May 15, 2014 Recommended Action: The MWEBE Committee recommends consideration of an amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total project value penalty. City staff recommends an alternative which is detailed in Attachment B. This ordinance was held at City Council on April 28, 2014 and May 2, 2014. Summary: This ordinance revision was originally presented to the Administration and Public Works Committee on April 28, 2014. A copy of that agenda item (including proposed Ordinance 60-O-14) is provided as Attachment A. At the A&PW meeting. Staff requested the Committee hold this item until further review could be done by the Public Works and Utilities Departments. Attachment A is a memo from staff summarizing the concerns regarding the change in penalties as currently requested in the April 28, 2014 report. Attachment C provides requested information from firms who had been approved for capital improvement projects in 2013. Attachments: Attachment A – April 28, 2014 agenda Item and proposed Ordinance 60-O-14 Attachment B – Staff memo – Adjustments to 3.0% LEP Ordinance Change with Attachments Attachment C – June 4, 2014 Memorandum for Assistant City Manager Memorandum ATTACHMENT B 215 of 423 For the City Council Meeting of April 28, 2014 Item A7 Ordinance 60-O-14: Amending the City’s MWEBE/LEP Program For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Asst. City Manager/CFO Subject: Ordinance 60-O-14 Amending the Minority, Women and Evanston Based Employer (MWEBE), and Local Employment Programs (LEP) Date: April 15, 2014 Recommended Action: The MWEBE Committee and staff recommend consideration of an amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 3.0% of total project value penalty. Funding Source: N/A Summary: Over the past several months the MWEBE Committee has been reviewing the performance of the LEP. Beginning in 2013 the City added an important component to the program, an enforcement and administrative specialist dedicated to the monitoring of contracts which fall within the parameters of the LEP. Over the past year, the City has collected one fine of $9,000, and is in the process of enforcing other contracts, which may also result in penalties. As a result of these activities it is clear that a daily penalty of $100 per day may not be sufficient in producing the desired increase in Evanston resident hiring for eligible projects. The City is aware of one contractor that admitted that they had no intention of complying with the LEP, and planned to pay the fine instead. As is clearly stated in the attached ordinance, the goal of this program is to expand job opportunities to Evanston residents and not to collect revenues from penalties. Unfortunately, as currently structured, the penalty portion of this ordinance is less effective with larger contracts, and contractors and subcontractors may choose to pay the penalty rather than go through the effort of hiring local labor as defined in the program. By changing the fine structure to a 3.0% amount of the entire contract in question, the penalty increases as the size of the contract increases. The MWEBE Committee Memorandum "55"$).&/5" 216 of 423 examined other changes to the penalty section of the ordinance, including a higher percentage fee. After careful consideration, the 3.0% penalty level was chosen as a first/next step to modify the penalty with the hope of improving compliance without reducing the number of bidders and the competitiveness of submitted bids. Because the program has had a limited number of non-compliance events, this change is not based on a revenue analysis from penalties paid, and is based more on a desire to address all projects, regardless of size through a straightforward compliance effort with a simple penalty provision. Attached is a worksheet showing the current penalty history and the impact of the fee change. The Committee will monitor this ordinance change, if approved by the Council, and will provide an update in 2015 regarding the impact of this change. ------------------------------------------------------------------------------------- Attachments: Ordinance 60-O-14 April 23, 2014 Memo from City Manager 2013 LEP Violator List April 18, 2014 Memo from Assistant City Manager regarding 5% Local Preference Rule Page 2 of 2 217 of 423 4/20/14 60-0-14 AN ORDINANCE Amending Title 1, “General Administration,” Chapter 17, “Purchase, Sale, and Lease of Real and Personal City Property,” Section 1, “Purchase of Goods or Services,” of the Evanston City Code by Amending Subsection 1-17-1(C) of the Evanston City Code, “Local Employment Program”, and Adding Subsection 1-17-1(D), “Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals” WHEREAS,the City of Evanston declares that its public policy is to promote and encourage the continuing economic development of Minority, Women and Evanston owned and operated businesses in the City’s procurement process as to both prime contractors and subcontractors; WHEREAS,the City expends millions of dollars on public works project contracts each year; and WHEREAS,a large percentage of these contracts are with non-Evanston based businesses or with businesses employing non-Evanston residents; and WHEREAS,the City Council determined that it is in the best interests of the City to implement a local hiring requirement which obligates construction contractors contracting with the City to employ Evanston residents for a certain number of hours during the contracted project; and WHEREAS,it is the policy of the City of Evanston to create job opportunities for low to moderate income Evanston residents, 218 of 423 60-O-14 ~2~ WHEREAS,through its bidding specifications, the City of Evanston previously established a goal of awarding not less than twenty-five percent (25%) of its contract awards to Minority, Women and Evanston owned businesses and strongly encouraged a minimum three percent (3%) utilization of Evanston owned businesses in its contract awards, and the City of Evanston now seeks to codify those goals herein; WHEREAS, the City of Evanston seeks to increase its local tax base and promote employment and business opportunity for its local businesses through encouraging the use of Evanston owned businesses in the procurement process; WHEREAS, it is the public policy of the City of Evanston to prevent discrimination on the basis of race, ethnicity or gender in the award or participation in City contracts and to eliminate discriminatory barriers so as to assure full and equitable opportunities for participation in contracts for all businesses; WHEREAS,the City of Evanston continues to have a compelling interest in remedying discrimination in the Evanston market, and that the measures remain narrowly tailored to achieve that objective; WHEREAS, the City of Evanston will continue race and gender neutral measures to broaden access and opportunity to all qualified businesses; and WHEREAS,the goals adopted herein will be periodically reviewed to ensure the City of Evanston is compliant with all applicable laws in seeking its objectives; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 219 of 423 60-O-14 ~3~ SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: That Title 1, Chapter 17, Section 1(c), of the Evanston City Code of 1979, as amended, is hereby further amended to read as follows: (C) Local Employment Program: 1. Definitions: For the purposes of this subsection (C), the local employment programLocal Employment Program, the following terms shall be defined as follows: CONTRACT: The written agreement to provide services established between the city and a contractor, including, but not limited to, a redevelopment agreement between the city and any contractor or party. CONTRACTOR: An individual, partnership, corporation, joint venture or other legal entity entering into a contract, or a subcontract of whatever tier, for a public works project. DESK REVIEW: A method of monitoring compliance with the local employment programLocal Employment Program in which the business development coordinatorBusiness Development Coordinator contacts a contractor or subcontractor to gather relevant information or request relevant documentation. EMERGENCY WORK: Work necessitated by an imminent threat to the property of the city or the health, safety, or welfare of its citizens. GENERAL CONTRACTOR: An entity that enters into a contract directly with the city. The general contractor may also be known as the prime contractor. LOCAL RESIDENT DATABASE: A database maintained by the city's business development coordinatorBusiness Development Coordinator containing the names of local residents who have expressed interest in employment on city public works projects. NEW HIRE: Any employee of a contractor who is not listed on the contractor's last quarterly tax statement and was hired prior to or during the commencement of work on a public works project contract subject to the requirements of the local employment programLocal Employment Program. 220 of 423 60-O-14 ~4~ ON SITE MONITORING: The business development coordinatorBusiness Development Coordinator's act of visiting the site of a public works project to ensure compliance with the requirements of the local employment programLocal Employment Program. PUBLIC WORKS PROJECT: Any construction, alteration, demolition, or repair work done under contract and paid for in whole or in part from city funds. RESIDENT: Any person whose domicile is in the city. The domicile is an individual's one and only true, fixed and permanent home and principal establishment. In order to qualify as a resident for purposes of the local employment programLocal Employment Program, an individual must have established domicile within the city at least thirty (30) days prior to commencing work on any public works project subject to the local employment programLocal Employment Program. SUBCONTRACT: A contract that exists between the general contractor and a subcontractor or between subcontractors of any tier. SUBCON-TRACTOR: An entity that enters into a contract with the general contractor or another subcontractor. TIER: The level of relationship to the prime contractor of a subcontractor who enters into a contract under a prime contractor or another subcontractor to perform a portion of the work on a project. 2. Work Hours And New Hire Requirements: a. Unless prohibited by federal, state, or local law, all contractors entering into contracts with the City for public works projects valued at two hundred fifty thousand dollars ($250,000) shall ensure that: 1) fifteen percent (15%) of the total work hours are performed at the construction site by City of Evanston residents, as laborers and/or trade persons; and 2) a minimum of one Evanston resident is hired. b. The effectiveness of the local employment programLocal Employment Program regarding the minimum percentage of work hours and residents hired will be evaluated by city staff after two (2) years of implementation. c. These requirements shall bind the contractor both with respect to persons working directly for the contractor and to subcontractors, regardless of tier or phase of the project, hired to perform any portion of the contracted work. The 221 of 423 60-O-14 ~5~ contractor shall ensure that subcontractors comply with the requirements of the local employment programLocal Employment Program. It shall be the responsibility and obligation of the contractor that all contracts are in overall compliance with this subsection (C) and all the requirements listed herein. d. Requirements of the local employment programLocal Employment Program are satisfied if the contractor already employs Evanston residents sufficient to meet fifteen percent (15%) of the project's total work hours. Some or all of these requirements may be waived if a waiver is obtained from the city pursuant to subsection (C)5 of this section. 3. Contracts, Bid Documents, Subcontracts: Where appropriate and consistent with law, contracts and bid documents shall incorporate the local employment programLocal Employment Program by reference and shall provide that the failure of any contractor or subcontractor to comply with any of its requirements shall be deemed a material breach of the contract or subcontract entitling the city to all the remedies and damages available for material breach of a contract. All subcontracts shall expressly acknowledge the city's status as a third party beneficiary to the subcontract and further expressly acknowledge that the city, as a third party beneficiary, shall have the right to enforce the provisions of the local employment programLocal Employment Program. Contracts and bid documents shall require bidders, contractors and subcontractors to maintain records necessary for monitoring their compliance with the local employment programLocal Employment Program. 4. Automatic Review: This subsection (C) shall be reviewed to address any deficiencies on or about December 31, 2010. 5. Waiver: a. The contractor may request that the business development coordinatorBusiness Development Coordinator waive all or a portion of the requirements imposed under the local employment programLocal Employment Program. Such requests must be in writing and must be received by the business development coordinatorBusiness Development Coordinator prior to the award of any public works project contract. In order to apply for a waiver, the contractor must submit: 1) Documentation to the business development coordinatorBusiness Development Coordinator demonstrating that: a) The contractor utilized the local resident database to attempt to satisfy the local employment programLocal Employment Program hiring requirement. 222 of 423 60-O-14 ~6~ b) The contractor notified residents of the employment opportunities available for the project. Such notification must have appeared in the employment section of a newspaper of local general circulation. Additionally, the Illinois department of employment security's office located in Evanston, Illinois, must have been notified of the employment opportunities. All notices must have stated that all qualified applicants would receive consideration without regard to race, color, religion, sex or national origin. c) The contractor, for a contract utilizing union labor, contacted in writing Chicagoland labor unions to request a resident for employment on the project. 2) Any additional documents requested by the business development coordinatorBusiness Development Coordinator in order to evaluate the waiver request. b. The business development coordinatorBusiness Development Coordinator shall determine, based on the required documentation and conditions cited by the contractor that make compliance unfeasible, whether to grant the waiver prior to the award of the contract. Examples of such conditions include, but are not limited to: 1) Intermittent service by one trade throughout the life of the project. 2) Nonavailability of resident(s) necessary to fulfill craft position(s) required for the project. c. If circumstances arise subsequent to the issuance of the contract, the results of which the contractor believes will prevent satisfying the local employment programLocal Employment Program requirements, the contractor will immediately notify the business development coordinatorBusiness Development Coordinator by requesting in writing a waiver of the percentage that cannot be met. The business development coordinatorBusiness Development Coordinator or his or her designee shall meet with the applicant as necessary and issue a decision within five (5) business days, including a determination as to any retroactive liability for failure to achieve the goals for work undertaken prior to the application for such a waiver. 6. Local Resident SelectionDatabase: It is the contractor’s responsibility to meet the requirement of the Local Employment Program. In order to satisfy the work hours and/or new hire requirements of the Llocal eEmployment pProgram, contractors working under a collective bargaining agreement shall contact the appropriate local union hall to request a resident. If a resident is not available for dispatch by that union 223 of 423 60-O-14 ~7~ hall, the contractor shall contact the business development coordinatorBusiness Development Coordinator or his or her designee to request an available Evanston resident. The business development coordinatorBusiness Development Coordinator or his or her designee will thereafter provide the name of a resident matching the qualifications defined by the contractor to the local union hall and that resident will be dispatched to the contractor within three (3) business days in accordance with the lawful hiring hall rules of the respective union. Failure of the business development coordinatorBusiness Development Coordinator to provide an individual shall not relieve the contractor from their responsibility to comply with the Local Employment Program. In order to satisfy the work hours and/or new hire requirement of the lLocal eEmployment Pprogram, contractors working in the absence of a collective bargaining agreement shall contact the business development coordinatorBusiness Development Coordinator or his or her designee to request an available Evanston resident from the local resident database. The business development coordinatorBusiness Development Coordinator or his or her designee will provide the name of a resident matching the qualifications identified by the contractor within three (3) business days. 7. Reporting Requirements: The contractor shall submit reports as required by the city in order to comply with the Llocal eEmployment pProgram. These reports may include weekly certified payroll records for all crafts within five (5) working days of the end of each payroll period. Additionally, the city may require a weekly or monthly summary of the information that would be obtainable from the certified payroll regarding local hire by craft. These reports, if required, must show the person-hours on a laborer and/or trade person basis and, in the case of certified payroll records, identify the address, new hires, and trade and status (journeyperson or apprentice) of all employees on the project. All reports must have an original signature and be signed by an authorized officer of the company under penalty of perjury. The city will make a copy of all required forms available to contractors. Nothing in the Llocal eEmployment pProgram is intended to eliminate the requirement of a contractor to maintain certified payrolls or of the subcontractors to provide certified payrolls to the contractor, or for any contractor to provide certified payrolls to any party that requests them, as required under Illinois state law. 8. Monitoring: The business development coordinatorBusiness Development Coordinator or his or her designee will monitor compliance with the requirements of the Llocal Eemployment pProgram by means including, but not limited to, desk reviews or on site monitoring. Audits of compliance may require the review of documents such as certified payrolls, canceled checks, or quarterly wage and withholding reports. Full scale investigations of noncompliance or violations will be on an as needed basis as determined by the business development coordinatorBusiness Development Coordinator. 224 of 423 60-O-14 ~8~ A contractor that fails to provide requested documents or misrepresents material facts in such documents shall be deemed to be noncompliant with the local employment program. 9. Post-Award Meeting: At its discretion, the business development coordinatorBusiness Development Coordinator or his or her designee may require the contractor to attend a post-award meeting to familiarize the contractor with the Llocal eEmployment Pprogram requirements and to identify the individual by position and name if available.. If requested by the contractor post-award, or at any time during the project, the city shall hold such a meeting within ten (10) business days. 10. Penalty: If the contractor or subcontractor should fail to meet the total percentage of resident project hours for any reason, without having received a waiver as outlined in Section C-5 above, the City may impose a fine up to three percent (3.0%) of the approved project price intotal. Contractors or subcontractors that are out of compliance due to a resident termination or resignation, the contractor or subcontractor shall immediately notify the business development coordinatorBusiness Development Coordinator of this occurrence within two (2) business days. Subsequently, the contractor or subcontractor shall have five (5) additional business days to replace a terminated or resigned worker with another resident. If the contractor or subcontractor fails to make the replacement or to notify the business development coordinatorBusiness Development Coordinator of this occurrence, the offending party will also be subject to a penalty up to three percent (3.0%) of the approved project price.be fined one hundred dollars ($100.00) per day for each day of noncompliance to be deducted from final payment on the contract. If the noncompliant contractor makes a good faith effort to replace the resident, the fine will may be waived. At the sole discretion of the City, a contractor or subcontractor that has violated the terms of the Local Employment Program more than one time within a five-year period may be determined a non-responsible bidder and excluded from bidding on future projects for a period of not less than one year. SECTION 3: That Title 1, Chapter 17, Section 1, of the Evanston City Code of 1979, as amended, is hereby further amended by adding a new Subsection (D), “Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals,” to read as follows: (D) Minority, Women, and Evanston Business Enterprise M/W/EBE) Goals: 1. Definitions: For the purposes of this Subsection (D), Minority, Women and Evanston Business Enterprise (M/W/EBE) Goals, the following terms shall be defined as follows: 225 of 423 60-O-14 ~9~ EVANSTON-OWNED BUSINESS ENTERPRISE or EBE: An entity which is located in or has one or more offices located in the City for a minimum of one year and which performs a “commercially useful function.” The business must be certified by the City in accordance with the provisions of Section 1-17-1(B). MINORITY-OWNED BUSINESS ENTERPRISE or MBE: A business which is at least fifty-one percent (51%) owned by one or more members of one or more minority groups, or, in the case of a publicly-held corporation, at least fifty-one percent (51%) of the stock of which is owned by one or more members of one or more minority groups, whose management and daily operations are controlled by one or more members of one or more minority groups. The City managerManager or his or her designee shall determine which MBE certifications shall be accepted by the City. WOMEN-OWNED BUSINESS ENTERPRISE or WBE: A business which is at least fifty-one percent (51%) owned by one or more women, or, in the case of a publicly- held corporation, fifty-one percent (51%) of the stock of which is owned by one or more women, whose management and daily business operations are controlled by one or more women. The City Mmanager or his or her designee shall determine which WBE certifications shall be accepted by the City. M/W/EBE Goals: The City of Evanston establishes the goal of awarding not less than twenty-five percent (25%) of its contract awards to MBE, WBE and EBE businesses. The City of Evanston establishes the goal of awarding not less than three percent (3%) utilization of EBEs in its contract awards. The provisions of this ordinance shall be implemented by the City Manager or his or her designee. The provisions of this ordinance do not guarantee contract participation. SECTION 4: That nothing in this Ordinance shall be construed to contravene any state or federal law and the provisions of this Ordinance shall not apply in circumstances when it is determined by the federal government or a court of competent jurisdiction that its application would violate federal law or regulation or prevent the City of Evanston’s receipt of federal funds. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: That if any provision of this Ordinance 60-O-14 or application thereof to any person or circumstance is held unconstitutional or otherwise 226 of 423 60-O-14 ~10~ invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. SECTION 7:That this Ordinance 60-O-14 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 227 of 423 To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: MWEBE/Local Employment Program Ordinance Change Date: April 23, 2014 During the last couple of years, the City has stepped up the enforcement of the Local Employment Program (LEP) by hiring a contractual employee to monitor and analyze eligible projects and the payroll that falls under the LEP. The MWEBE Committee and Administrative Services staff have done an excellent job in improving the awareness of the LEP by holding public seminars on our MWEBE/LEP programs for both employers and employees in Evanston. One of the results of the increased review of the LEP program is a recognition that the current $100/per payroll day penalty may not be a deterrent to companies that violate the program by not hiring Evanston residents. Specifically, this review found that some companies are choosing to ignore the program, noting that it is simply easier to pay the fine than to comply. As noted in the memo to Council for April 28, 2014, approximately $20,000 is anticipated to be collected via the current fine mechanism, some of which is coming from companies that have ignored the ordinance after receiving bid approval by the City Council. The MWEBE Committee has rightly assessed that this behavior cannot be accepted and that continued education as well as potential changes to the ordinance should be considered. Changing the fine structure from $100/payroll day to a 3.0% of total project cost method, as noted in the April 28, 2014 report, would result in an increase of potential penalties from the $20,000 currently expected to over $211,000 assuming the same violations. After discussing this proposal with our Capital Improvements Team, I am concerned that this increase in penalties may have negative impacts to the Cityಬs ability to attract competitive bids and increase City costs for our $40 million capital program. I am requesting that the City Council defer action on the request from the MWEBE Committee until staff has an opportunity to further evaluate potential impacts of the proposal and that issue be referred to Human Services Committee for discussion at its June meeting. Memorandum 228 of 423 2013 LEP Violators List / Status (April 2014) Contractor Total Bid Amt. Sliding Penalty Scale 1-3 % of Total Bid Amt. Amt of Penalty Days Actual Penalty Amt. Issued INSITUFORM (12-153) $596,615.20 $5,966.15 $11,932.30 $17,898.46 30 $3,000.00 SAK CONST (13-09) $293,723.00 $2,937.23 $5,874.46 $8,811.69 20 $2,000.00 QUALITY REST (13-17) $274,100.00 $2,741.00 $5,482.00 $8,223.00 25 $2,500.00* BOLDER CONST (13-36) $2,648,200.00 $26,482.00 $52,964.00 $79,446.00 90 $9,000.00 CHICAGOLND PVG (13-37) $419,900.00 $4,199.00 $8,398.00 $12,597.00 - - CHICAGOLND PVG (13-50) $2,299,905.00 $22,999.00 $45,998.10 $68,997.15 - - ELANAR CONST (13-39) $255,400.00 $2,554.00 $5,108.00 $7,662.00 41 $4,100.00* F.E. MORAN $268,000.00 $2,680.00 $5,360.00 $8,040.00 - - Total Estimate/Actual Amts $7,055,843.20 $70,558.38 $141,116.86 $211,675.30 206 $20,600.00 Amount not collected yet* City of Evanston 42.8% compliant for 2013 Construction Projects 229 of 423 To: Administration and Public Works Committee From: Martin Lyons, Asst. City Manager/CFO Subject: Referral by Alderman Rainey to MWEBE Committee on 5% local preference rule. Date: April 18, 2014 At a previous City Council meeting Alderman Rainey made a reference to the Minority, Women and Evanston Based Employer (MWEBE) Committee to review the 5.0% incentive granted to Evanston based businesses when competing in bids, RFPs and/or quotes. The concern over the current rule was that it represented a significant advantage as contracts become larger ($50,000 on a $1.0 million contract as an example). After reviewing the rule, the MWEBE Committee elected not to recommend a change to the current structure. Alderman Braithwaite, the Committee Chair will also be available to discuss. Memorandum 230 of 423 To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: MWEBE/Local Employment Program Ordinance Change Date: May 27, 2014 It is recommended that the City Council consider amending the recommendation of the MWEBE Committee to change the penalty for non compliance with the City’s Local Employment Program (LEP). Staff is recommending: 1) that the penalty be changed to 1% of the cost of any eligible project through December 31, 2015; 2) that staff be directed to work with the MWEBE Committee to convene a meeting of local contractors who have worked on City of Evanston projects to discuss ways to increase hiring of Evanston residents on contracts subject to LEP; 3) staff be directed to do additional research on impacts of similar programs in other jurisdictions; and 4) staff be directed to report back to MW EBE Committee and City Council to report on impacts of penalty change by October 1, 2015. Public Works and Utilities staff has met with Purchasing staff to share their concerns regarding the proposed changes to the Local Employment Program (LEP). After reviewing the research done by Purchasing staff and previously presented to the MWEBE Committee, staff remains concerned about the unknowns of the impact of the 3% penalty for not meeting LEP goals. I am also concerned reviewing the minutes of the discussions held by the MWEBE Committee in March and April, 2014 on this subject. The Committee initially recommended a 1% penalty in March and then rescinded its recommendation and approved a 3% penalty in April. Minutes from the two committee meetings are attached for information. Listing of LEP Projects in 2013 also attached. The discussion of the change in penalty for non-compliance with LEP has led to additional discussions about the overall effectiveness of the program. A bid from recent days is a good example: The 50/50 sidewalk program for 2014 has a budget of $250,000 and received two bids this year. Schroeder and Schroeder Inc. bid $352,575, but have requested an LEP waiver. S&S have not requested an MWEBE waiver. A- Lamp Concrete Contractors bid is $515,425, and has no waiver request for LEP, but is requesting an 11% waiver of the 25% MWEBE goal. Memorandum ATTACHMENT B 231 of 423 This in effect means that S & S is using more of their expenses on concrete from Ozinga (about $80,000) to meet MWEBE, and has much less budgeted for labor cost. A-Lamp on the other hand, has only $50,000 from Ozinga for concrete and $20,000 to a trucking company as a subcontractor. Given that they have a total budget that is $163,000 more than S&S, we can assume that some of this expense is for labor. We cannot confirm that it is specifically for LEP, but it would be logical. The structure of the LEP that make it difficult for contractors to comply, and limit the programs ability to actually provide long term employment for Evanston residents as follows: x Smaller contracts, especially those below $500,000 with labor at amounts below this number are usually performed by small crews that move from project to project. The crew works together for at least the entire construction season or maybe longer. As such, inserting an LEP employee requires the firm to either layoff a present crew member or add a completely unneeded/untrained additional staff member. Neither event is efficient to the ongoing operations of the given firm, adding directly to the cost of the bid, or the long term costs of the firm. x Contractors are more likely to then rehire their previous, longer term employee back for the next job outside of Evanston, thereby eliminating the chance for continued employment of the Evanston resident. x The hiring process, including background checks, drug tests, physicals, etc. are a considerable administrative burden and expense for an employee that may only work for the firm for 4 to 8 weeks. However, the firm must incur these expenses to abide by their own HR rules and liability insurance requirements. Both the Public Works and the Utilities Departments operate as construction companies themselves for many projects each year, and value the role of skilled tradesman in the Evanston community. As such, both departments also currently participate in apprenticeship opportunities for Evanston residents to learn the construction and maintenance activities performed by Evanston staff each year. They further recommend: x Expanding the City training and apprenticeship programs to develop a more fully qualified employee list from which contractors may pick to fulfill their LEP requirements. x Using City resources to also provide drug testing and skill testing for the active LEP employee list. This will reduce the burden on the contractor and help increase compliance. Staff believes that further standards/requirements should be also considered. The current system that relies on an “honor system” in completing skills information sheet is not effective in providing contractors with quality personnel in a short time. Potential changes could include: x Providing similar penalties to employees as employers in the program such as being excluded from participation for three years (instead of the five years in the current proposal) for violating performance standards 232 of 423 o Contractors that fail to hire Evanston residents in compliance of the program can be excluded from bids for three years.. o Evanston LEP employees that fail to perform adequately on the job, or fail a skill or drug test can be excluded from the program for three years. o Use past 3 years of work performance on City jobs as criteria for LEP x Allowing a waiver to contractors in the event of poor work performance on the job by the LEP employee. x Asking contractors to show their firing process to ensure LEP employee is given a proper chance to succeed in the position. x Request contractor provide an evaluation of LEP employee. x Require driver’s license, proof of safe driving record and CDL drug test record if available as a part of qualification guidelines. Compliance operations at the current rate have been active for less than a year. The increase of the penalty provision to 1% provides for a scalable penalty that will increase the penalty to large contracts and act as a deterrent that prevents contractors to simply decide to “pay the fine”. The 1% format would increase the current penalty by approximately three times the current level per the April 28, 2014 report. This combined with a three year, instead of five year ban of contractors that fail to comply with the LEP should provide additional incentives for compliance. This new structure can be evaluated through the remainder of the 2014 and 2015. Staff is recommending that the City meet with local contractors to discuss these issues more completely and get their feedback on how best to meet the City’s local employment goals. In addition, further research is needed to better learn from other jurisdictions who have similar local employment policy goals. This research would also be brought back to City Council next year. Staff is also recommending that the 1% penalty be in effect through the 2014/15 construction season to assess the impacts of the change and then allow the City Council to determine if form of penalty is appropriate on a going forward basis beyond 2015. These changes combined with the continued improvement in the City’s LEP employee list from both a quantity and quality basis, will drive higher levels of compliance and subsequently higher levels of employment through the LEP program. 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ůĚ͘ƌĂŝƚŚǁĂŝƚĞ͘dŚĞƚŽƚĂůĂŵŽƵŶƚŽĨĐĂƉŝƚĂůƉƌŽũĞĐƚƐŝƐΨϰϬ͕ϳϲϴ͕ϯϬϮ͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ >ǇŽŶƐĞǆƉůĂŝŶĞĚƚŚĂƚĚŽƵďůĞĞŶƚƌŝĞƐĨŽƌƚŚĞƐĂŵĞƉƌŽũĞĐƚŝŶĚŝĐĂƚĞĂĚŝĨĨĞƌĞŶĐĞŝŶĨƵŶĚŝŶŐ ƐŽƵƌĐĞ͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞƐƚĂƚĞĚƚŚĂƚŽŶĞŽĨƚŚĞƋƵĞƐƚŝŽŶƐƚŚĂƚĐĂŵĞŽƵƚŽĨƚŚĞWƌŽĐƵƌĞŵĞŶƚϭϬϭ ǁŽƌŬƐŚŽƉ ǁĂƐ ƌĞŐĂƌĚŝŶŐ ΨϮϬŬ ĂŶĚ ƵŶĚĞƌ ŽƉƉŽƌƚƵŶŝƚŝĞƐ ǁŝƚŚ ƚŚĞ ŝƚǇ͘ ,Ğ ĂƐŬĞĚ ƚŚĞ ĐŽŵŵŝƚƚĞĞŚŽǁǁĞŵĂŬĞůŽĐĂůďƵƐŝŶĞƐƐĞƐŵŽƌĞǀŝƐŝďůĞƚŽŝƚǇƐƚĂĨĨĨŽƌĂǀĂŝůĂďůĞΨϮϬŬĂŶĚ ƵŶĚĞƌ ŽƉƉŽƌƚƵŶŝƚŝĞƐ͘ DƐ͘ ^Ƶ ƐƵŐŐĞƐƚĞĚ ĞƐƚĂďůŝƐŚŝŶŐ Ă ĚŝƌĞĐƚŽƌǇŽĨ ůŽĐĂů ďƵƐŝŶĞƐƐĞƐ ďǇ ĐĂƚĞŐŽƌǇ͘ ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐĞǆƉůĂŝŶĞĚƚŚĂƚŝƚǇƐƚĂĨĨŝƐĂǁĂƌĞŽĨƚŚĞƌĞƋƵŝƌĞŵĞŶƚƚŽŐĞƚϯ ƋƵŽƚĞƐ;ŝŶĐůƵĚŝŶŐϭǀĂŶƐƚŽŶͲďĂƐĞĚďƵƐŝŶĞƐƐ͕ŝĨĂǀĂŝůĂďůĞͿĨŽƌƉƵƌĐŚĂƐĞƐ͘ƐĚŝƐĐƵƐƐĞĚĂĨƚĞƌ ƚŚĞ WƌŽĐƵƌĞŵĞŶƚ ϭϬϭ ĞǀĞŶƚ͕ ƐƚĂĨĨ ĂŝŵƐ ƚŽ ĚŝƐƚƌŝďƵƚĞ ŝŶĨŽƌŵĂƚŝŽŶ ƌĞŐĂƌĚŝŶŐ ďŝĚƐ ĂŶĚ ƵƉĐŽŵŝŶŐƉƵƌĐŚĂƐĞƐƚŽďƵƐŝŶĞƐƐĞƐůŝƐƚĞĚŝŶƚŚĞĚŝƌĞĐƚŽƌǇ͘ ƚDƐ͘^Ƶ͛ƐŝŶƋƵŝƌǇ͕ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐĞǆƉůĂŝŶĞĚƚŚĂƚĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚ ŵĞĞƚƐ ǁŝƚŚ ŶĞǁ ďƵƐŝŶĞƐƐĞƐ ƚŽ ǁĞůĐŽŵĞ ƚŚĞŵ ƚŽ ƚŚĞ ŝƚǇ͘ ,Ğ ƐƵŐŐĞƐƚĞĚ ĚŽŝŶŐ Ă ũŽŝŶƚ ŵĞĞƚŝŶŐƚŽĚŝƐĐƵƐƐŽƵƚƌĞĂĐŚĂŶĚďƵƐŝŶĞƐƐƌĞƚĞŶƚŝŽŶĚĞǀĞůŽƉŵĞŶƚ͘ 235 of 423 ͘DtdƌĂĐŬŝŶŐZĞƉŽƌƚ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ^ŚĂƌŽŶ:ŽŚŶƐŽŶƉƌĞƐĞŶƚĞĚƚŚĞDͬtͬ;DŝŶŽƌŝƚǇ;DͿ͕tŽŵĂŶ;tͿ͕ ĂŶĚ ǀĂŶƐƚŽŶͲďĂƐĞĚ ĞŶƚĞƌƉƌŝƐĞƐ ;Ϳ ƚƌĂĐŬŝŶŐ ƌĞƉŽƌƚ ƵƉĚĂƚĞ͕ ǁŚŝĐŚ ŝŶĐůƵĚĞƐ ƚŚĞ ŐŽĂů ĐŽŵƉůŝĂŶƚ ĂŶĚ ǁĂŝǀĞƌ ůŝƐƚ ƚŚƌŽƵŐŚDĂƌĐŚ Ϯϰ͕ ϮϬϭϰ͘ dŚĞ Dt ŐŽĂů ĨŽƌ ĐŽŶƚƌĂĐƚŽƌ ƉĂƌƚŝĐŝƉĂƚŝŽŶŝƐϮϱй͘ KŶĞ ŽĨ ƚŚĞ ĐŽŶƚƌĂĐƚ ƐƚŝƉƵůĂƚŝŽŶƐ͕ ĂůŽŶŐ ǁŝƚŚ ƚŚĞ Dt ƐƚĂƚƵƐ͕ƌĞƋƵŝƌĞƐ ĞŶƚŝƚŝĞƐ ƚŚĂƚ ĐŽŶĚƵĐƚďƵƐŝŶĞƐƐǁŝƚŚƚŚĞĐŝƚǇƚŽďĞ>W;>ŽĐĂůŵƉůŽǇŵĞŶƚWƌŽŐƌĂŵͿĞůŝŐŝďůĞ͘>WĞůŝŐŝďŝůŝƚǇ ƐƚĂƚĞƐƚŚĂƚĂďƵƐŝŶĞƐƐŵƵƐƚŚŝƌĞĂƚůĞĂƐƚŽŶĞǀĂŶƐƚŽŶƌĞƐŝĚĞŶƚƚŽĐŽŵƉůĞƚĞĂŵŝŶŝŵƵŵŽĨ ϭϱйŽĨƚŚĞƚŽƚĂůƉƌŽũĞĐƚůĂďŽƌŚŽƵƌƐŽŶĂĐŽŶƚƌĂĐƚŽǀĞƌΨϮϱϬ͕ϬϬϬ͘ ŽŵƉůŝĂŶĐĞ KĨĨŝĐĞƌ :ŽŚŶƐŽŶ ƌĞĨĞƌĞŶĐĞĚ ƚǁŽ ŶĞǁ ĂĚĚŝƚŝŽŶƐ ƚŽ ƚŚĞůŝƐƚ͗ ĂͿ /ŶĨƌĂƐƚƌƵĐƚƵƌĞ ŶŐŝŶĞĞƌŝŶŐ͕/ŶĐ͘ǁŝƚŚĂĐŽŶƚƌĂĐƚĨŽƌΨϮϵϳ͕ϵϱϬ͘ϬϬǁŝůůƌĞĐĞŝǀĞϭϬϬйDtƉĂƌƚŝĐŝƉĂƚŝŽŶ ĐƌĞĚŝƚĨŽƌďĞŝŶŐĂŵŝŶŽƌŝƚǇďƵƐŝŶĞƐƐĞŶƚĞƌƉƌŝƐĞ͖ďͿŚŝĐĂŐŽůĂŶĚWĂǀŝŶŐŝƐŶŽƚ>WĞůŝŐŝďůĞĚƵĞ ƚŽƐƚĂƚĞƌĞŐƵůĂƚŝŽŶƐʹ/Kd͖ŚŽǁĞǀĞƌϮϱйŽĨƚŚĞŝƌƐƵďĐŽŶƚƌĂĐƚŝŶŐŽƉƉŽƌƚƵŶŝƚŝĞƐĂƌĞĨŝůůĞĚďǇ ŵŝŶŽƌŝƚǇďƵƐŝŶĞƐƐĞƐ͘ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶĂůƐŽĚŝƐĐƵƐƐĞĚƚŚĞ&ĞďƌƵĂƌǇŐŽĂůǁĂŝǀĞƌůŝƐƚ͘dŚĞƌĞǁĞƌĞĂƚŽƚĂů ŽĨĨŽƵƌǁĂŝǀĞƌƐŐƌĂŶƚĞĚ͕ƚŚƌĞĞƚŽƚŚĞhƚŝůŝƚŝĞƐĞƉĂƌƚŵĞŶƚĂŶĚŽŶĞƚŽWƵďůŝĐtŽƌŬͬ&ŽƌĞƐƚƌǇ͕ ĨŽƌĂƚŽƚĂůŽĨΨϭ͕ϳϬϴ͕Ϭϭϭ͘ϱϱ͘ ƚ ůĚ͘ ƌĂŝƚŚǁĂŝƚĞ͛Ɛ ŝŶƋƵŝƌǇ͕ ŽŵƉůŝĂŶĐĞ KĨĨŝĐĞƌ :ŽŚŶƐŽŶ ĞǆƉůĂŝŶĞĚ ƚŚĂƚ ǁĂŝǀĞƌƐ ĂƌĞ ŐƌĂŶƚĞĚďĂƐĞĚŽŶĐŽŶĨŝƌŵĂƚŝŽŶŽĨƵŶĂǀĂŝůĂďůĞƐƵďĐŽŶƚƌĂĐƚŝŶŐŽƉƉŽƌƚƵŶŝƚŝĞƐ͘^ƚĂƚĞͲĨƵŶĚĞĚ ŽƉƉŽƌƚƵŶŝƚŝĞƐĂƌĞǀĞƚƚĞĚďǇƐƚĂƚĞŽĨĨŝĐŝĂůƐ͘/ŶŽƚŚĞƌĐĂƐĞƐ͕ƐŚĞǁŝůůƌĞǀŝĞǁƚŚĞůĂƌŐĞĐŽŶƚƌĂĐƚƐ ƚŽĚĞƚĞƌŵŝŶĞŝĨƚŚĞƌĞĂƌĞĂŶǇŽƉƉŽƌƚƵŶŝƚŝĞƐĨŽƌƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘ ƚDƌ͘^ŵŝƚŚ͛ƐŝŶƋƵŝƌǇ͕ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐĐŽŶĨŝƌŵĞĚƚŚĂƚŚŝĐĂŐŽůĂŶĚWĂǀŝŶŐŝƐ ŶŽƚƐƵďũĞĐƚƚŽƚŚĞ>WŽƌĚŝŶĂŶĐĞďĞĐĂƵƐĞƐƚĂƚĞƌĞŐƵůĂƚŝŽŶƐƉƌĞĐůƵĚĞůŽĐĂůƌĞŐƵůĂƚŝŽŶƐ͘ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶŶŽƚĞĚƚŚĞƌĞĂƌĞƚǁŽĐŽŵƉĂŶŝĞƐŽŶƚŚĞDtǁĂƚĐŚůŝƐƚ͗ĂͿ &͘͘DŽƌĂŶŚĂƐŶŽƚǇĞƚƌĞƚƵƌŶĞĚƚŚĞŝƌǁĂŝǀĞƌĨŽƌƚŚĞŝƌϮϬϭϯ,sƉƌŽũĞĐƚĂƚƚŚĞWŽůŝĐĞ ĞƉĂƌƚŵĞŶƚ͘dŚĞŝƌĨŝŶĂůƉĂǇŵĞŶƚŝƐďĞŝŶŐŚĞůĚƵŶƚŝůƚŚĞǇĂƌĞŝŶĐŽŵƉůŝĂŶĐĞ͘/ĨƚŚĞǇĂƌĞŶŽŶͲ ƌĞƐƉŽŶƐŝǀĞ͕ ƚŚĞŝƌ ĨŝŶĞ ǁŝůů ďĞ ĐĂůĐƵůĂƚĞĚ ďǇ ĞƐƚŝŵĂƚŝŶŐ ƚŚĞ ŶƵŵďĞƌ ŽĨ ĚĂǇƐ ŽĨ ŶŽŶͲ ĐŽŵƉůŝĂŶĐĞ ŝŶ ƚŚĞ ΨϮϲϴ͕ϬϬϬ ƚŽƚĂů ďŝĚ ĂŵŽƵŶƚ͖ ďͿ dŚĞ ƚŽƚĂů ďŝĚ ĂŵŽƵŶƚ ĨŽƌ ůĂŶĂƌ ŽŶƐƚƌƵĐƚŝŽŶ ŝƐ ΨϮϱϱ͕ϬϬϬ͘ ůĂŶĂƌ ƐǁŝƚĐŚĞĚ ƚŚĞŝƌ ƐƵďĐŽŶƚƌĂĐƚŽƌ ĚƵƌŝŶŐƚŚĞ ĐŽƵƌƐĞ ŽĨ ƚŚĞ ƉƌŽũĞĐƚ͘ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶŝƐƐƚŝůůĂǁĂŝƚŝŶŐƚŚĞĨŝŶĂůƉĂǇƌŽůů͘ Dƌ͘^ŵŝƚŚǁĂƐĐŽŶĐĞƌŶĞĚƚŚĂƚƚŚĞĐƵƌƌĞŶƚŽƌĚŝŶĂŶĐĞƌĞĂĚƐĚŽĞƐŶŽƚĂĚĚƌĞƐƐĐŽŶƚƌĂĐƚŽƌƐ ƚŚĂƚ ďůĂƚĂŶƚůǇ ĚŝƐƌĞŐĂƌĚ ƚŚĞ >W ƌĞƋƵŝƌĞŵĞŶƚƐ ĂŶĚ ďƌĞĂĐŚ ƚŚĞ ĐŽŶƚƌĂĐƚ͘ ƐƐŝƐƚĂŶƚ ŝƚǇ DĂŶĂŐĞƌ>ǇŽŶƐƌĞƐƉŽŶĚĞĚƚŚĂƚƉĞŶĂůƚŝĞƐŵƵƐƚďĞĐůĞĂƌůǇƐƚĂƚĞĚ͘,ĞǁŝůůƚĂŬĞƚŚŝƐŝƐƐƵĞƚŽ >ĞŐĂůĨŽƌƌĞǀŝĞǁ͘ Dƌ͘tĂůůĂĐĞĂƐŬĞĚŚŽǁĐŽŶƚƌĂĐƚŽƌƐĂƌĞŵŽŶŝƚŽƌĞĚ͘ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶĞǆƉůĂŝŶĞĚ ƚŚĂƚƐŚĞĐŚĞĐŬƐƚŚĞƉĂǇƌŽůůƐƌĞŐƵůĂƌůǇĂƐǁĞůůĂƐƉĞƌĨŽƌŵƐƵŶĂŶŶŽƵŶĐĞĚƐŝƚĞǀŝƐŝƚƐƚŽƚŚĞ ĨĂĐŝůŝƚǇ͘ŽŶƚƌĂĐƚŽƌƐƐŚŽƵůĚĂůƐŽƐƵďŵŝƚĚŽĐƵŵĞŶƚĂƚŝŽŶĐŽŶĨŝƌŵŝŶŐ>WĐŽŵƉůŝĂŶĐĞƐƵĐŚĂƐ 236 of 423 ŶĂŵĞƐĂŶĚŶƵŵďĞƌƐŽĨƌĞƐŝĚĞŶƚƐƚŚĞǇŚĂǀĞĐŽŶƚĂĐƚĞĚĨŽƌƉƌŽũĞĐƚƐ͕ĂŶǇĂĚǀĞƌƚŝƐĞŵĞŶƚƐŽĨ ƉŽƐŝƚŝŽŶƐĂŶĚƌĞƐƵůƚƐŽĨƚŚŽƐĞĐŽŶƚĂĐƚƐ͘ ůĚ͘ ƌĂŝƚŚǁĂŝƚĞ ĂƐŬĞĚ ŝĨ ƚŚĞƌĞ ŝƐ Ă ĐĞŶƚƌĂůŝǌĞĚ ƉůĂĐĞ͕ ŽƚŚĞƌ ƚŚĂŶ ƚŚĞ ǁĞďƐŝƚĞ͕ ǁŚĞƌĞ ƌĞƐŝĚĞŶƚƐĂŶĚĐŽŶƚƌĂĐƚŽƌƐĐĂŶŐŽƚŽĨŝŶĚŽƵƚĂďŽƵƚ >WĞůŝŐŝďůĞƉƌŽũĞĐƚƐ͘,ĞĂůƐŽĂƐŬĞĚ ǁŚĞƌĞďƵƐŝŶĞƐƐĞƐĂƌĞĂĚǀĞƌƚŝƐŝŶŐĨŽƌ>WƉŽƐŝƚŝŽŶƐ͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐƌĞƉůŝĞĚ ƚŚĂƚƚŚĞĚĞƉĂƌƚŵĞŶƚƐǁŝůůďĞĂƐŬĞĚƚŽƌĞǀŝĞǁƚŚĞĐĂƉŝƚĂůƉƌŽũĞĐƚƐůŝƐƚĂŶĚĞƐƚŝŵĂƚĞƚŚĞůĂďŽƌ͕ ƉŽƚĞŶƚŝĂůĨŽƌ>WĂŶĚƐƵďĐŽŶƚƌĂĐƚŝŶŐĨŽƌĞĂĐŚƉƌŽũĞĐƚŽǀĞƌΨϮϱϬ͕ϬϬϬ͘ ƚDƌ͘ŽǇĚ͛ƐŝŶƋƵŝƌǇ͕ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐĐŽŶĨŝƌŵĞĚƚŚĂƚ>WĞůŝŐŝďŝůŝƚǇƐƚĂƚĞƐƚŚĂƚ ĂďƵƐŝŶĞƐƐŵƵƐƚŚŝƌĞĂƚůĞĂƐƚŽŶĞǀĂŶƐƚŽŶƌĞƐŝĚĞŶƚƚŽĐŽŵƉůĞƚĞĂŵŝŶŝŵƵŵŽĨϭϱйŽĨƚŚĞ ƚŽƚĂůƉƌŽũĞĐƚůĂďŽƌŚŽƵƌƐŽŶĂĐŽŶƚƌĂĐƚŽǀĞƌΨϮϱϬ͕ϬϬϬ͘ ͘>WWĞŶĂůƚǇ&ŽůůŽǁƵƉ ŽŵƉůŝĂŶĐĞ KĨĨŝĐĞƌ :ŽŚŶƐŽŶŐĂǀĞ ĂŶ ƵƉĚĂƚĞ ŽĨ ƚŚĞ dĂĐŽŵĂ͕ t >ŽĐĂů ŵƉůŽǇŵĞŶƚ ƉƉƌĞŶƚŝĐĞ WƌŽŐƌĂŵ ;>WͿ ĂŶŶƵĂů ĐŽůůĞĐƚŝŽŶ ĂŵŽƵŶƚ͘ dĂĐŽŵĂ ĐŽůůĞĐƚƐ ĂƉƉƌŽǆŝŵĂƚĞůǇ Ψϭϱ͕ϬϬϬͲΨϮϬ͕ϬϬϬ ƉĞƌ ǇĞĂƌ ǁŝƚŚ Ă ƚŽƚĂů ĞƐƚŝŵĂƚĞĚ ĐŽůůĞĐƚŝŽŶ ĨŽƌϮϬϭϮ ŽĨ ΨϭϮ͕ϬϬϬ͘ dŚĞ ĐŽŵƉůŝĂŶĐĞƌĂƚĞŝƐŵƵĐŚŚŝŐŚĞƌƚŚĂŶǀĂŶƐƚŽŶ͛Ɛ͘ dĂĐŽŵĂ͛Ɛ /d ĚĞƉĂƌƚŵĞŶƚ ŐĞŶĞƌĂƚĞƐ ĂŶ ŝŶͲŚŽƵƐĞ ĐƵƐƚŽŵ ĐĐĞƐƐ ĚĂƚĂďĂƐĞ ƌĞƉŽƌƚ ƚŚĂƚ ĐĂƉƚƵƌĞƐƚŚĞŶĂŵĞƐ͕ĂĚĚƌĞƐƐĞƐŚŽƵƌƐĂŶĚƉĂǇƌĂƚĞŽĨƌĞƐŝĚĞŶƚƐƉĂƌƚŝĐŝƉĂƚŝŶŐŝŶƉƌŽũĞĐƚƐ͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞĞǆƉůĂŝŶĞĚƚŚĂƚƚŚĞƌĞĐŽŵŵĞŶĚĂƚŝŽŶƚŽŽƵŶĐŝůǁŝůůŝŶĐůƵĚĞĂƉĞŶĂůƚǇĞƋƵĂů ƚŽϭйŽĨƚŚĞƚŽƚĂůďŝĚĂŵŽƵŶƚŝŶƐƚĞĂĚŽĨƚŚĞĨůĂƚĨĞĞŽĨΨϭϬϬƉĞƌĚĂǇ͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ >ǇŽŶƐĐŽŶĨŝƌŵĞĚƚŚĂƚ>ĞŐĂůǁŝůůƌĞǀŝĞǁƚŚĞƉƌŽƉŽƐĞĚŽƌĚŝŶĂŶĐĞĐŚĂŶŐĞ͗͞&ĂŝůƵƌĞƚŽĐŽŵƉůǇ ŵĂǇͬǁŝůůƌĞƐƵůƚŝŶĂƚŽƚĂůĨŝŶĞƵƉƚŽϭйŽĨƚŚĞďŝĚĂŵŽƵŶƚ͘͟ ůĚ͘ƌĂŝƚŚǁĂŝƚĞĂƐŬĞĚŝĨƚŚĞƌĞĂƌĞĂŶǇƌĞƋƵŝƌĞŵĞŶƚƐĨŽƌĂĐŽŶƚƌĂĐƚŽƌƚŽĂĚǀĞƌƚŝƐĞĂƉŽƐŝƚŝŽŶ ƉƌŝŽƌƚŽďĞŐŝŶŶŝŶŐĂƉƌŽũĞĐƚ͘ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶĐŽŶĨŝƌŵƐƚŚĂƚŽŶĐĞƚŚĞĐŽŶƚƌĂĐƚŝƐ ĂǁĂƌĚĞĚƐŚĞŵĞĞƚƐǁŝƚŚƚŚĞĐŽŶƚƌĂĐƚŽƌƚŽĞǆƉůĂŝŶƚŚĞ>WƉƌŽŐƌĂŵƌĞƋƵŝƌĞŵĞŶƚŝŶĚĞƚĂŝů ĂŶĚŽĨĨĞƌƐŚĞůƉǁŝƚŚĨŝŶĚŝŶŐĂƐƵŝƚĂďůĞĐĂŶĚŝĚĂƚĞ͘/ĨƚŚĞĐŽŶƚƌĂĐƚŽƌĂůƌĞĂĚǇŚĂƐĂĐĂŶĚŝĚĂƚĞ ƐŚĞĂƐŬƐƚŽŵĞĞƚǁŝƚŚƚŚĞŵ͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞĂƐŬĞĚŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶƚŽƌĞƋƵĞƐƚƚŚĞƉŽƐŝƚŝŽŶũŽďĚĞƐĐƌŝƉƚŝŽŶ ĨŽƌĂĚǀĞƌƚŝƐĞŵĞŶƚ͘/ĨƚŚĞƌĞŝƐĂƐƵŝƚĂďůĞĐĂŶĚŝĚĂƚĞƉŽŽů͕ǁĞǁŝůůƉƌŽǀŝĚĞŝƚƚŽƚŚĞĐŽŶƚƌĂĐƚŽƌ ĨŽƌƌĞǀŝĞǁ͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐƐƵŐŐĞƐƚĞĚƌĞǀŝƐŝŶŐƚŚĞďŝĚĚŽĐƵŵĞŶƚƐƚŽŝŶĐůƵĚĞ͗ ĂͿĞƚĂŝůŽĨƚŚĞƉŽƐŝƚŝŽŶƚŚĂƚǁŝůůďĞĂƉĂƌƚŽĨƚŚĞƉƌŽũĞĐƚƌĞƋƵŝƌĞŵĞŶƚ͖ďͿZĞƋƵŝƌĞĚƚŽďƌŝŶŐ ƚŚĞŝƌ>WĐĂŶĚŝĚĂƚĞƚŽƚŚĞƉƌĞͲĐŽŶƐƚƌƵĐƚŝŽŶŵĞĞƚŝŶŐ͘ dŚĞ>WDĞĞƚŝŶŐǁŝůůƐƚĂƌƚĂƚϲƉŵŽŶDĂƌĐŚϮϬ͕ϮϬϭϰ͘dŚĞŐŽĂůŽĨƚŚŝƐŵĞĞƚŝŶŐŝƐƚŽĐŽůůĞĐƚ ƚŚĞŝƌ ŝŶĨŽƌŵĂƚŝŽŶ ƚŽ ĐƌĞĂƚĞ ĂŶ ƵƉͲƚŽͲĚĂƚĞ ƋƵĂůŝĨŝĞĚ ůĂďŽƌ ĨŽƌĐĞ ůŝƐƚ͘ ŽŵƉůŝĂŶĐĞ KĨĨŝĐĞƌ :ŽŚŶƐŽŶƉĂƐƐĞĚĂƌŽƵŶĚĂƐĂŵƉůĞƉĂĐŬĞƚƚŚĂƚǁŝůůďĞĚŝƐƚƌŝďƵƚĞĚƚŽĂƚƚĞŶĚĞĞƐ͘/ƚŝŶĐůƵĚĞƐƚŚĞ >WĂƉƉůŝĐĂƚŝŽŶ͕ĨůǇĞƌƐĨŽƌƚŚĞDĂƌĐŚϮϵƚŚKƉĞŶĂůůŵĞĞƚŝŶŐ͕ƵŶŝŽŶĐŽŶƚĂĐƚƐĂŶĚĐŽŵŵƵŶŝƚǇ ƌĞƐŽƵƌĐĞƐ͘ĂŶĚŝĚĂƚĞƐǁŝůůďĞĂĚǀŝƐĞĚƚŽĐĂůůƚŚĞWƵƌĐŚĂƐŝŶŐĞƉĂƌƚŵĞŶƚƚŽĨŝŶĚŽƵƚĂďŽƵƚ ƵƉĐŽŵŝŶŐďŝĚƐĂŶĚƉƌŽũĞĐƚƐ͘ 237 of 423 ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶĞǆƉůĂŝŶĞĚƚŚĂƚƚŚĞ>WŵĞĞƚŝŶŐŝƐĚŝƌĞĐƚĞĚƚŽǁĂƌĚƵŶŝŽŶĂŶĚ ŶŽŶͲƵŶŝŽŶůĂďŽƌĞƌƐ͘dŚĞKƉĞŶĂůůŵĞĞƚŝŶŐƐƉŽŶƐŽƌĞĚďǇEŽƌƚŚǁĞƐƚĞƌŶŝƐĨŽƌǁŽƌŬĞƌƐŽĨĂůů ƐŬŝůůůĞǀĞůƐ͘ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶĐŽŶĨŝƌŵĞĚƚŚĂƚƚŚĞDĂƌĐŚϮϵ ƚŚKƉĞŶĂůůŵĞĞƚŝŶŐǁŝůůďĞŚĞůĚŝŶ ƚŚĞWĂƌĂƐŽůZŽŽŵǁŝƚŚŽǀĞƌĨůŽǁĚŝƌĞĐƚĞĚƚŽĂƌŽŽŵŽŶƚŚĞϮŶĚĨůŽŽƌ͘dŚŝƐŵĞĞƚŝŶŐǁŝůůŚŽƐƚ ůŝŐŚƚůǇƐŬŝůůĞĚ͕ĂƉƉƌĞŶƚŝĐĞͲƌĞĂĚǇ͕ƵŶŝŽŶĂŶĚŶŽŶͲƵŶŝŽŶǁŽƌŬĞƌƐĨŽƌEŽƌƚŚǁĞƐƚĞƌŶhŶŝǀĞƌƐŝƚǇ ĐŽŶƐƚƌƵĐƚŝŽŶƉƌŽũĞĐƚƐ ůĚ͘ƌĂŝƚŚǁĂŝƚĞŶŽƚĞĚƚŚĂƚƚŚĞΨϵ͕ϬϬϬŽůĚĞƌĨŝŶĞĐĂŶďĞƵƐĞĚƚŽƉƌŽǀŝĚĞĂďĂƐŝĐK^, ƋƵĂůŝĨŝĐĂƚŝŽŶǁŽƌŬƐŚŽƉĨŽƌ>WĐĂŶĚŝĚĂƚĞƐ͘,ĞƐƵŐŐĞƐƚĞĚĚŝƐĐƵƐƐŝŶŐŽƚŚĞƌƵƐĞƐĨŽƌƉĞŶĂůƚǇ ĨƵŶĚƐ͘ EĞǁƵƐŝŶĞƐƐ EŽŶĞǁďƵƐŝŶĞƐƐ͘ ĚũŽƵƌŶŵĞŶƚ DŽƚŝŽŶƚŽĂĚũŽƵƌŶŵĂĚĞďǇĂƌůŽǀĂĂŶĚƐĞĐŽŶĚĞĚďǇůĚ͘dĞŶĚĂŵ͘DĞĞƚŝŶŐĂĚũŽƵƌŶĞĚĂƚ ϴ͗ϭϭƉŵ͘ ZĞƐƉĞĐƚĨƵůůǇ^ƵďŵŝƚƚĞĚ͕ :ĂŶĞůůĂ,ĂƌĚŝŶ͕W,Z 238 of 423 D/EKZ/dz͕tKDEΘsE^dKEh^/E^^EdZWZ/^;DͬtͬͿ s>KWDEdKDD/dd tĞĚŶĞƐĚĂǇ͕Ɖƌŝůϭϲ͕ϮϬϭϰ ϲ͗ϯϬW͘D͘ >ŽƌƌĂŝŶĞ,͘DŽƌƚŽŶŝǀŝĐĞŶƚĞƌ͕ϮϭϬϬZŝĚŐĞǀĞ͕ůĚĞƌŵĂŶŝĐ>ŝďƌĂƌǇ DDZ^WZ^Ed͗ůĚ͘ƌĂŝƚŚǁĂŝƚĞ͕ůĚ͘dĞŶĚĂŵ͕ŽŶŶĂ^Ƶ͕ĂƌůŽǀĂ͕^ƚĞƉŚĞŶŽǇĚ͕ŝůů ^ŵŝƚŚ͕^ĂŶĚǇǇƌŶĞƐ DDZ^^Ed͗:ŝŵĂǀŝƐ͕^ĐŚŽŶĂƵƌĂŶĚĂ͕<ĂƚŚǇůĞĞŶƌŽŽŬƐ ^d&&WZ^Ed͗ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌDĂƌƚǇ>ǇŽŶƐ͕WƵƌĐŚĂƐŝŶŐDĂŶĂŐĞƌdĂŵŵŝdƵƌŶĞƌ͕ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ^ŚĂƌŽŶ:ŽŚŶƐŽŶ͕:ĂŶĞůůĂ,ĂƌĚŝŶ͕ĚŵŝŶŝƐƚƌĂƚŝǀĞ^ĞĐƌĞƚĂƌǇ Kd,Z^WZ^Ed͗WĂƵůDĂƌŬtĂůůĂĐĞ WZ^//E'DDZ͗ůĚ͘ƌĂŝƚŚǁĂŝƚĞ ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ ĞĐůĂƌĂƚŝŽŶŽĨĂYƵŽƌƵŵ tŝƚŚĂƋƵŽƌƵŵƉƌĞƐĞŶƚ͕ŚĂŝƌƌĂŝƚŚǁĂŝƚĞĐĂůůĞĚƚŚĞŵĞĞƚŝŶŐƚŽŽƌĚĞƌĂƚϲ͗ϯϰƉŵ͘ ƉƉƌŽǀĂůŽĨDŝŶƵƚĞƐ DŽƚŝŽŶƚŽĂƉƉƌŽǀĞƚŚĞDŝŶƵƚĞƐĨƌŽŵDĂƌĐŚϭϵ͕ϮϬϭϰŵĂĚĞďǇůĚ͘dĞŶĚĂŵĂŶĚƐĞĐŽŶĚĞĚďǇ ŝůů^ŵŝƚŚ͘ hŶĨŝŶŝƐŚĞĚƵƐŝŶĞƐƐ ͘DtŽŵŵŝƚƚĞĞWƌĞƐĞŶƚĂƚŝŽŶƚŽŽƵŶĐŝůʹƉƌŝůϮϴ͕ϮϬϭϰ ůĚ͘ƌĂŝƚŚǁĂŝƚĞĞǆƉůĂŝŶĞĚƚŚĂƚƚŚĞĐŽŵŵŝƚƚĞĞǁŝůůƉƌĞƐĞŶƚƚŚĞƌĞƉŽƌƚĂƚƚŚĞĚŵŝŶŝƐƚƌĂƚŝǀĞ ĂŶĚWƵďůŝĐtŽƌŬƐ;ΘWtͿŵĞĞƚŝŶŐŽŶƉƌŝůϮϴ͕ϮϬϭϰĂƚϲƉŵ͘DtƚŽƉŝĐƐĨŽƌƚŚĞ ƉƌĞƐĞŶƚĂƚŝŽŶ͗ xZĞƐƉŽŶƐĞ ƚŽůĚ͘ ZĂŝŶĞǇ͛Ɛ ŝŶƋƵŝƌǇ ŽĨ ǁŚĞƚŚĞƌ ƚŚĞϱй ůŽĐĂů ǀĞŶĚŽƌ ƉƌĞĨĞƌĞŶĐĞ ŝƐ ĂƉƉƌŽƉƌŝĂƚĞǁŚĞŶƚŚĞĐŽŶƚƌĂĐƚŝƐůĂƌŐĞʹƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐǁŝůůĂĚĚƚŚĞ ƌĞƐƉŽŶƐĞ ƚŽ ƚŚĞ ΘWt ĐŽǀĞƌ ŵĞŵŽ ĐŽŵŵƵŶŝĐĂƚŝŶŐ ƚŚĞ ĐŽƌƌĞƐƉŽŶĚĞŶĐĞ ƚŽ ƚŚĞ ĐŚĂŶŐĞŝŶƚŚĞ>W͘ůĚ͘ƌĂŝƚŚǁĂŝƚĞĐŽŶĨŝƌŵĞĚƚŚĞĐŽŵŵŝƚƚĞĞƵŶĂŶŝŵŽƵƐůǇĂŐƌĞĞĚ ŶŽƚƚŽƌĞŵŽǀĞƚŚĞϱйƉƌĞĨĞƌĞŶĐĞ͘ xƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐǁĂůŬĞĚƚŚƌŽƵŐŚƚŚĞƌĞǀŝƐŝŽŶƐŝŶƚŚĞŽƌĚŝŶĂŶĐĞ͗ ϭϬ͘ WĞŶĂůƚǇ͗/ĨƚŚĞĐŽŶƚƌĂĐƚŽƌŽƌƐƵďĐŽŶƚƌĂĐƚŽƌƐŚŽƵůĚĨĂŝůƚŽŵĞĞƚƚŚĞ ƚŽƚĂůƉĞƌĐĞŶƚĂŐĞŽĨƌĞƐŝĚĞŶƚƉƌŽũĞĐƚŚŽƵƌƐĨŽƌĂŶǇƌĞĂƐŽŶ͕ǁŝƚŚŽƵƚŚĂǀŝŶŐƌĞĐĞŝǀĞĚĂ ǁĂŝǀĞƌĂƐŽƵƚůŝŶĞĚŝŶ^ĞĐƚŝŽŶͲϱĂďŽǀĞ͕ƚŚĞŝƚǇŵĂǇŝŵƉŽƐĞĂĨŝŶĞƵƉƚŽϭ͘ϬйŽĨƚŚĞ 239 of 423 ĂƉƉƌŽǀĞĚ ƉƌŽũĞĐƚ ƉƌŝĐĞ ŝŶ ƚŽƚĂů͘ ŽŶƚƌĂĐƚŽƌƐ Žƌ ƐƵďĐŽŶƚƌĂĐƚŽƌƐ ƚŚĂƚ ĂƌĞ ŽƵƚ ŽĨ ĐŽŵƉůŝĂŶĐĞĚƵĞƚŽĂƌĞƐŝĚĞŶƚƚĞƌŵŝŶĂƚŝŽŶŽƌƌĞƐŝŐŶĂƚŝŽŶ͕ƐŚĂůůŝŵŵĞĚŝĂƚĞůǇŶŽƚŝĨǇƚŚĞ ďƵƐŝŶĞƐƐĚĞǀĞůŽƉŵĞŶƚĐŽŽƌĚŝŶĂƚŽƌŽĨƚŚŝƐŽĐĐƵƌƌĞŶĐĞǁŝƚŚŝŶƚǁŽ;ϮͿďƵƐŝŶĞƐƐĚĂǇƐ͘ ^ƵďƐĞƋƵĞŶƚůǇ͕ƚŚĞĐŽŶƚƌĂĐƚŽƌŽƌƐƵďĐŽŶƚƌĂĐƚŽƌƐŚĂůůŚĂǀĞĨŝǀĞ;ϱͿĂĚĚŝƚŝŽŶĂůďƵƐŝŶĞƐƐ ĚĂǇƐ ƚŽ ƌĞƉůĂĐĞ Ă ƚĞƌŵŝŶĂƚĞĚ Žƌ ƌĞƐŝŐŶĞĚ ǁŽƌŬĞƌ ǁŝƚŚ ĂŶŽƚŚĞƌ ƌĞƐŝĚĞŶƚ͘ /Ĩ ƚŚĞ ĐŽŶƚƌĂĐƚŽƌŽƌƐƵďĐŽŶƚƌĂĐƚŽƌĨĂŝůƐƚŽŵĂŬĞƚŚĞƌĞƉůĂĐĞŵĞŶƚŽƌƚŽŶŽƚŝĨǇƚŚĞďƵƐŝŶĞƐƐ ĚĞǀĞůŽƉŵĞŶƚĐŽŽƌĚŝŶĂƚŽƌŽĨƚŚŝƐŽĐĐƵƌƌĞŶĐĞ͕ƚŚĞŽĨĨĞŶĚŝŶŐƉĂƌƚǇǁŝůůĂůƐŽďĞƐƵďũĞĐƚ ƚŽĂƉĞŶĂůƚǇƵƉƚŽϭ͘ϬйŽĨƚŚĞĂƉƉƌŽǀĞĚƉƌŽũĞĐƚƉƌŝĐĞ͘/ĨƚŚĞŶŽŶĐŽŵƉůŝĂŶƚĐŽŶƚƌĂĐƚŽƌ ŵĂŬĞƐĂŐŽŽĚĨĂŝƚŚĞĨĨŽƌƚƚŽƌĞƉůĂĐĞƚŚĞƌĞƐŝĚĞŶƚ͕ƚŚĞĨŝŶĞŵĂǇďĞǁĂŝǀĞĚ͘ ƚƚŚĞƐŽůĞĚŝƐĐƌĞƚŝŽŶŽĨƚŚĞŝƚǇ͕ĂĐŽŶƚƌĂĐƚŽƌŽƌƐƵďĐŽŶƚƌĂĐƚŽƌƚŚĂƚŚĂƐǀŝŽůĂƚĞĚƚŚĞ ƚĞƌŵƐŽĨƚŚĞ>ŽĐĂůŵƉůŽǇŵĞŶƚWƌŽŐƌĂŵŵŽƌĞƚŚĂŶŽŶĞƚŝŵĞǁŝƚŚŝŶĂĨŝǀĞͲǇĞĂƌƉĞƌŝŽĚ ŵĂǇďĞĚĞƚĞƌŵŝŶĞĚĂŶŽŶͲƌĞƐƉŽŶƐŝďůĞďŝĚĚĞƌĂŶĚĞǆĐůƵĚĞĚĨƌŽŵďŝĚĚŝŶŐŽŶĨƵƚƵƌĞ ƉƌŽũĞĐƚƐĨŽƌĂƉĞƌŝŽĚŽĨŶŽƚůĞƐƐƚŚĂŶŽŶĞǇĞĂƌ͘ ůĚ͘ ƌĂŝƚŚǁĂŝƚĞ ƐƚĂƚĞĚ ƚŚĂƚ ŚĞ ƌĞŵĞŵďĞƌƐǀŽƚŝŶŐŽŶƚŚŝƐŝƚĞŵ͕ďƵƚ ŝŶƋƵŝƌĞĚ ŝĨ ƚŚŝƐ ŽƌĚŝŶĂŶĐĞŚĂƐŶŽƚŐŽŶĞŽƵƚ͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐƌĞƐƉŽŶĚĞĚƚŚĂƚŝƚŚĂƐŶŽƚ͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞŵĂĚĞĂƌĞĐŽŵŵĞŶĚĂƚŝŽŶƚŽŐŽĨƌŽŵϭйƚŽϯй͘,ĞĂƐŬĞĚŽŵƉůŝĂŶĐĞ KĨĨŝĐĞƌ:ŽŚŶƐŽŶŝĨƚŚĞƌĞŝƐĂƉĞŶĂůƚǇƉƌŽũĞĐƚŝŽŶƵƉƚŽϯй͘^ŚĞĞǆƉůĂŝŶĞĚƚŚĂƚŝŶƚŚĞƉĂƐƚ ƐŚĞŚĂƐƉƌĞƐĞŶƚĞĚĂƉƌŽũĞĐƚŝŽŶĨƌŽŵϭйƚŽϱй͘/ŶĐůƵĚĞĚŽŶƚŚĞϮϬϭϯ>WsŝŽůĂƚŽƌƐ>ŝƐƚŝƐ ĂƉƌŽũĞĐƚŝŽŶĨŽƌϭйƚŽϯй͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞĐŽŶĨŝƌŵĞĚƚŚĂƚƚŚĞĐŽŵŵŝƚƚĞĞǀŽƚĞĚĂŶĚĂƉƉƌŽǀĞĚƚŚĞϭйƉĞŶĂůƚǇ͘ ,ŽǁĞǀĞƌ͕ŚĞƐƉŽŬĞƚŽŵĞŵďĞƌƐŽĨƚŚĞĐŽŵŵŝƚƚĞĞŝŶĚŝǀŝĚƵĂůůǇĂďŽƵƚĐŚĂŶŐŝŶŐŝƚƚŽϯй͘/Ĩ ƚŚĞƌĞŝƐƉƵƐŚďĂĐŬĨƌŽŵŽƵŶĐŝů͕ϭйǁŽƵůĚƐƚŝůůďĞĂƉƉƌŽǀĞĚ͘Dƌ͘ŽǇĚĂƐŬĞĚŝĨůĚ͘ ƌĂŝƚŚǁĂŝƚĞǁĂŶƚĞĚƚŽůŽĐŬƚŚĞƉĞŶĂůƚǇŝŶĂƚϯй͘ůĚ͘ƌĂŝƚŚǁĂŝƚĞĐŽŶĨŝƌŵĞĚƚŚĞƉĞŶĂůƚǇ ǁŽƵůĚďĞƵƉƚŽϯй͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐƐƚĂƚĞĚƚŚĂƚŽƌƉŽƌĂƚŝŽŶŽƵŶƐĞůǁŝůů ĚĞƚĞƌŵŝŶĞŝĨƚŚĞůĂŶŐƵĂŐĞƌĞĂĚƐƵƉƚŽϯйŽƌŶŽƚƚŽĞǆĐĞĞĚϯй͘ dŽƐŽůŝĚŝĨǇƚŚĞƌĞĐŽŵŵĞŶĚĂƚŝŽŶ͕ůĚ͘ƌĂŝƚŚǁĂŝƚĞĂƐŬĞĚĨŽƌĂŵŽƚŝŽŶ͘Dƌ͘ŽǇĚĂƐŬĞĚŝĨ ƚŚŝƐŝƐĂŶĞǁŵŽƚŝŽŶŽƌĂŶĂŵĞŶĚŵĞŶƚ͘ůĚ͘ƌĂŝƚŚǁĂŝƚĞĐŽŶĨŝƌŵĞĚƚŚĂƚƚŚŝƐŝƐĂŶĞǁ ŵŽƚŝŽŶ͘ Dƌ͘^ŵŝƚŚŝŶƋƵŝƌĞĚĂďŽƵƚƚŚĞďƌĞĂĐŚŽĨĐŽŶƚƌĂĐƚĐůĂƵƐĞĨƌŽŵƚŚĞƉƌĞǀŝŽƵƐŽƌĚŝŶĂŶĐĞ ĚŝƐĐƵƐƐĞĚůĂƐƚŵĞĞƚŝŶŐ͘,ĞĂƐŬĞĚŝĨƚŚĞϯйƚƌƵŵƉƐƚŚĞŵĂƚĞƌŝĂůďƌĞĂĐŚůĂŶŐƵĂŐĞŽƌŝĨ ƚŚĞƉĞŶĂůƚǇĐĂŶŐŽďĞǇŽŶĚƚŚĞϯй͘ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐǁŝůůǁŽƌŬǁŝƚŚ>ĞŐĂůƚŽ ƚŝĞƚŚĞϯйƚŽƚŚĞŵĂƚĞƌŝĂůďƌĞĂĐŚůĂŶŐƵĂŐĞ͘WƵƌĐŚĂƐŝŶŐDĂŶĂŐĞƌdƵƌŶĞƌǁŝůůĞͲŵĂŝůƚŚĞ ƌĞǀŝƐĞĚŽƌĚŝŶĂŶĐĞƚŽƚŚĞĐŽŵŵŝƚƚĞĞŽŶDŽŶĚĂǇ͘ Dƌ͘^ŵŝƚŚǁĂƐĐŽŶĐĞƌŶĞĚƚŚĂƚƚŚĞůĂŶŐƵĂŐĞŝŶ^ĞĐƚŝŽŶϲƌĞƋƵŝƌĞĚƚŚĞŝƚǇƉƌŽǀŝĚĞƚŚĞ ŶĂŵĞ ŽĨ Ă ƵŶŝŽŶ Žƌ ŶŽŶͲƵŶŝŽŶ ƉĞƌƐŽŶ ƚŽ ĨƵůĨŝůů ƚŚĞ >W ƌĞƋƵŝƌĞŵĞŶƚ͘ ƐƐŝƐƚĂŶƚ ŝƚǇ DĂŶĂŐĞƌ>ǇŽŶƐƌĞĐŽŵŵĞŶĚĞĚĐŚĂŶŐŝŶŐƚŚĞůĂŶŐƵĂŐĞƚŽƐ ƚĂƚĞ͞ĂƐĂŶŽƉƚŝŽŶƚŚĞŝƚǇ ŵĂǇƉƌŽǀŝĚĞĂŶĂŵĞ͕ďƵƚƵůƚŝŵĂƚĞůǇƚŚĞĐŽŶƚƌĂĐƚŽƌŝƐƌĞƐƉŽŶƐŝďůĞ͘͟ 240 of 423 Dƌ͘ŽǀĂǁĂƐĂůƐŽĐŽŶĐĞƌŶĞĚĂďŽƵƚƚŚĞůĂŶŐƵĂŐĞƌĞŐĂƌĚŝŶŐ͞ƋƵĂůŝĨŝĐĂƚŝŽŶƐĚĞĨŝŶĞĚďǇ ƚŚĞĐŽŶƚƌĂĐƚŽƌ͘͟DƐ͘ǇƌŶĞƐƐƵŐŐĞƐƚĞĚĐŚĂŶŐŝŶŐƚŚĞůĂŶŐƵĂŐĞƚŽƌĞĂĚ͞ƚŚĞƵƐŝŶĞƐƐ ĞǀĞůŽƉŵĞŶƚŽŽƌĚŝŶĂƚŽƌ͕ƚŽƚŚĞďĞƐƚŽĨŚĞƌĂďŝůŝƚǇ͕ǁŝůůƚŚĞƌĞĨŽƌĞĚĞƐŝŐŶĂƚĞ͘͟ ůĚ͘ƌĂŝƚŚǁĂŝƚĞƌĞĐŽŵŵĞŶĚĞĚĂƐŬŝŶŐƚŚĞĐŽŶƚƌĂĐƚŽƌƚŽŝĚĞŶƚŝĨǇƚŚĞƉŽƐŝƚŝŽŶƚŚĞǇƉůĂŶ ƚŽĂĚǀĞƌƚŝƐĞĨŽƌĂƚƚŚĞƉƌĞͲĐŽŶƐƚƌƵĐƚŝŽŶŵĞĞƚŝŶŐ͘,ĞĚŝƐĐƵƐƐĞĚƐŽŵĞƉŽŝŶƚƐĨƌŽŵƚŚĞ>W DĞĞƚŝŶŐŝŶDĂƌĐŚ͘tŚĂƚƐŬŝůůƐĂŶĚƋƵĂůŝĨŝĐĂƚŝŽŶƐĂƌĞƚŚĞĐŽŶƚƌĂĐƚŽƌƐĂƌĞůŽŽŬŝŶŐĨŽƌ͍ ,ŽǁĐĂŶǁĞĐŽŵŵƵŶŝĐĂƚĞƚŚŽƐĞŶĞĞĚƐƚŽƚŚĞ>WĐĂŶĚŝĚĂƚĞƐ͍ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ >ǇŽŶƐƉƌŽƉŽƐĞĚƌĞǀŝƐŝŶŐ^ĞĐƚŝŽŶϵƚŽƌĞĂĚ͞ƚŝƚƐĚŝƐĐƌĞƚŝŽŶ͕ƚŚĞƵƐŝŶĞƐƐĞǀĞůŽƉ ŵĞŶƚ ŽŽƌĚŝŶĂƚŽƌŽƌŚŝƐŽƌŚĞƌĚĞƐŝŐŶĞĞŵĂǇƌĞƋƵŝƌĞƚŚĞĐŽŶƚƌĂĐƚŽƌƚŽĂƚƚĞŶĚĂƉŽƐƚͲĂǁĂƌĚ ŵĞĞƚŝŶŐƚŽĨĂŵŝůŝĂƌŝǌĞƚŚĞĐŽŶƚƌĂĐƚŽƌǁŝƚŚƚŚĞůŽĐĂůĞŵƉůŽǇŵĞŶƚƉƌŽŐƌĂŵƌĞƋƵŝƌĞŵĞŶƚƐ ĂŶĚƚŽŝĚĞŶƚŝĨǇƚŚĞŝŶĚŝǀŝĚƵĂůďǇŶĂŵĞĂŶĚƉŽƐŝƚŝŽŶ͕ŝĨĂǀĂŝůĂďůĞ͘͟ Dƌ͘ ŽǇĚ ŝŶƋƵŝƌĞĚ ŝĨ ƚŚĞ ƉŽƐŝƚŝŽŶ ŝƐ ƌĞƋƵŝƌĞĚ ƚŽ ďĞ Ă ƵŶŝŽŶ ƉŽƐŝƚŝŽŶ͘ ƐƐŝƐƚĂŶƚ ŝƚǇ DĂŶĂŐĞƌŝƐŶŽƚĂǁĂƌĞŽĨĂƵŶŝŽŶƌĞƋƵŝƌĞŵĞŶƚ͘,ŽǁĞǀĞƌ͕ƚŚĞŝƚǇ͛ƐƉŽƐŝƚŝŽŶŝƐƚŽƵƐĞ ƉƌĞǀĂŝůŝŶŐǁĂŐĞŝŶĨŽƌŵĂƚŝŽŶ͘dŚĞƵŶŝŽŶŚĂůůǁĂƐƵƐĞĚĂƐĂƐŬŝůůƐĐƌĞĞŶĞƌ͘ ŽŶŶĂ^ƵƌĞĐŽŵŵĞŶĚĞĚƌĞǀŝƐŝŶŐ^ĞĐƚŝŽŶϭϬ;ƚŽďĞĐŽŶƐŝƐƚĞŶƚǁŝƚŚ^ĞĐƚŝŽŶϲͿƚŽƌĞĂĚ ͞ŝŵŵĞĚŝĂƚĞůǇŶŽƚŝĨǇƚŚĞƵƐŝŶĞƐƐĞǀĞůŽƉŵĞŶƚŽŽƌĚŝŶĂƚŽƌŽĨƚŚŝƐŽĐĐƵƌƌĞŶĐĞǁŝƚŚŝŶ ƚŚƌĞĞ;ϯͿďƵƐŝŶĞƐƐĚĂǇƐ͘͟ ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐƉƌŽƉŽƐĞĚĐŚĂŶŐŝŶŐƚŚĞƚŝƚůĞŽĨ^ĞĐƚŝŽŶϲƚŽ>ŽĐĂůZĞƐŝĚĞŶƚ ^ĞůĞĐƚŝŽŶ͘ KƚŚĞƌ ƉŽƐƐŝďůĞ ƌĞǀŝƐŝŽŶƐ͗ ͞dŚĞ ĨĂŝůƵƌĞ ŽĨ ƚŚĞ ƵƐŝŶĞƐƐ ĞǀĞůŽƉŵĞŶƚ ŽŽƌĚŝŶĂƚŽƌƚŽƉƌŽǀŝĚĞĂůŽĐĂůǀĂŶƐƚŽŶƌĞƐŝĚĞŶƚĚŽĞƐŶŽƚƌĞůŝĞǀĞƚŚĞĐŽŶƚƌĂĐƚŽƌĨƌŽŵ ƚŚĞ>WƌĞƋƵŝƌĞŵĞŶƚƐ͘WƌŽǀŝƐŝŽŶŽĨĂůŽĐĂůǀĂŶƐƚŽŶƌĞƐŝĚĞŶƚŝƐƚŚĞƌĞƐƉŽŶƐŝďŝůŝƚǇŽĨƚŚĞ ĐŽŶƚƌĂĐƚŽƌ͘͟Dƌ͘^ŵŝƚŚƌĞĐŽŵŵĞŶĚĞĚĂƉƉůǇŝŶŐƚŚĞůĂŶŐƵĂŐĞƚŽŶŽŶ ͲƵŶŝŽŶĂƐǁĞůůŽŶƚŚĞ ŶĞǆƚ ƉĂŐĞ͘ ůĚ͘ ƌĂŝƚŚǁĂŝƚĞ ĂƐŬĞĚ ƚŚĂƚ >ŽĐĂů ŵƉůŽǇŵĞŶƚ WƌŽŐƌĂŵ ďĞ ĐĂƉŝƚĂůŝǌĞĚ ƚŚƌŽƵŐŚŽƵƚƚŚĞŽƌĚŝŶĂŶĐĞ͘ Dƌ͘ŽǇĚĨĞůƚŝĨĐŽŶƚƌĂĐƚŽƌƐĂƌĞƌĞƋƵŝƌĞĚƚŽƉŽƐƚƚŚĞŝƌĂǀĂŝůĂďůĞƉŽƐŝƚŝŽŶƐŝŶƚŚĞůŽĐĂů ƉĂƉĞƌŝƚǁŽƵůĚďĞĂǁĂǇƚŽďƌŽĂĚĞŶŽƵƌƌĞĂĐŚƚŽƚŚŽƐĞƵŶĂǁĂƌĞŽĨƚŚĞ>WƉƌŽŐƌĂŵ͘ ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐĞǆƉůĂŝŶĞĚƚŚĂƚŝƚŝƐĂŶŽƉĞƌĂƚŝŽŶĂůƉƌŽĐĞĚƵƌĞŝŶĐůƵĚĞĚŝŶ ƚŚĞďŝĚƐƉĞĐƐ͕ŚŽǁĞǀĞƌŝƚŝƐŶŽƚƌĞƋƵŝƌĞĚŝŶƚŚĞŽƌĚŝŶĂŶĐĞ͘KŶĐ ĞƚŚĞůĂŶŐƵĂŐĞŝƐƌĞǀŝƐĞĚ͕ ƚŚĞŽƌĚŝŶĂŶĐĞǁŝůůďĞĞͲŵĂŝůĞĚƚŽƚŚĞĐŽŵŵŝƚƚĞĞĨŽƌƌĞǀŝĞǁ͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞĂƐŬĞĚĨŽƌĐůĂƌŝĨŝĐĂƚŝŽŶĂďŽƵƚŚŽŵĞŽĨĨŝĐĞƐĂƐŝƚƌĞůĂƚĞƐƚŽǀĂŶƐƚŽŶͲ ŽǁŶĞĚďƵƐŝŶĞƐƐĞŶƚĞƌƉƌŝƐĞƐ;Ϳ͘ ǀĂŶƐƚŽŶͲŽǁŶĞĚďƵƐŝŶĞƐƐŶƚĞƌƉƌŝƐĞŽƌ͗ŶĞŶƚŝƚǇǁŚŝĐŚŝƐůŽĐĂƚĞĚŝŶŽƌŚĂƐŽŶĞ ŽƌŵŽƌĞŽĨĨŝĐĞƐůŽĐĂƚĞĚŝŶƚŚĞŝƚǇĨŽƌĂŵŝŶŝŵƵŵŽĨŽŶĞǇĞĂƌĂŶĚǁŚŝĐŚƉĞƌĨŽƌŵƐĂ ͞ĐŽŵŵĞƌĐŝĂůůǇ ƵƐĞĨƵů ĨƵŶĐƚŝŽŶ͘͟ dŚĞ ďƵƐŝŶĞƐƐ ŵƵƐƚ ďĞ ĐĞƌƚŝĨŝĞĚ ďǇ ƚŚĞ ŝƚǇ ŝŶ ĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƉƌŽǀŝƐŝŽŶƐŽĨ^ĞĐƚŝŽŶϭͲϭϳͲϭ;Ϳ͘ ƐƐŝƐƚĂŶƚ ŝƚǇ DĂŶĂŐĞƌĞǆƉůĂŝŶĞĚ ƚŚĂƚ ƚŚĞ ͞ĐŽŵŵĞƌĐŝĂůůǇ ƵƐĞĨƵůĨƵŶĐƚŝŽŶ͟ ĂƉƉůŝĞƐƚŽ ŶŽŶͲƉƌŽĨŝƚŽƌŐĂŶŝǌĂƚŝŽŶƐ͘WŽƐƚŽĨĨŝĐĞďŽǆĞƐĂƌĞƵŶĂĐĐĞƉƚĂďůĞ͘ůĚ͘ƌĂŝƚŚǁĂŝƚĞĂƐŬĞĚŝĨĂ ŚŽŵĞŽǁŶĞƌĐŽƵůĚƌƵŶĂďƵƐŝŶĞƐƐĨƌŽŵƚŚĞŝƌŚŽŵĞ͘ǆĂŵƉůĞ͗ŶǀĂŶƐƚŽŶƌĞƐŝĚĞŶƚŚĂƐ 241 of 423 ŽĨĨŝĐĞƐƉĂĐĞŝŶŚŝĐĂŐŽ͕ďƵƚǁŽƌŬƐĨƌŽŵŚŝƐŚŽŵĞ͘ŽƵůĚƚŚŝƐďƵƐŝŶĞƐƐďĞĐŽŶƐŝĚĞƌĞĚĂŶ ŽƌĚŽĞƐŝƚŚĂǀĞƚŽďĞƌĞŐŝƐƚĞƌĞĚŝŶǀĂŶƐƚŽŶ͍ƐƐŝƐƚĂŶƚŝƚǇDĂŶĂŐĞƌ>ǇŽŶƐƐƚĂƚĞĚ ƚŚĂƚƚŚĞƉƌŝŵĂƌǇďƵƐŝŶĞƐƐůŽĐĂƚŝŽŶŵƵƐƚďĞŝŶǀĂŶƐƚŽŶ͘,ĞǁŝůůĐŽŶĨŝƌŵǁŝƚŚ>ĞŐĂů͘ ůĚ͘ƌĂŝƚŚǁĂŝƚĞƌĞƋƵĞƐƚĞĚĂŵŽƚŝŽŶƚŽĂƉƉƌŽǀĞĂůůĐŚĂŶŐĞƐ͘DŽƚŝŽŶŵĂĚĞďǇDƌ͘ŽǇĚ ĂŶĚƐĞĐŽŶĚĞĚďǇůĚ͘dĞŶĚĂŵ͘ ^ƚĂĨĨZĞƉŽƌƚƐ ͘DtdƌĂĐŬŝŶŐZĞƉŽƌƚ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶƉƌĞƐĞŶƚĞĚƚŚĞϮϬϭϰDt'ŽĂůŽŵƉůŝĂŶƚtĂŝǀĞƌZĞƉŽƌƚ͘ ŶĞǁ>WĞůŝŐŝďůĞĂĚĚŝƚŝŽŶƚŽƚŚĞůŝƐƚĨƌŽŵůĂƐƚŵŽŶƚŚŝƐƚŚĞƌƌŝŶŐƚŽŶ>ĂŬĞĨƌŽŶƚ>ĂŐŽŽŶ ZĞŶŽǀĂƚŝŽŶĂǁĂƌĚĞĚƚŽůĂƵƐƐƌŽƚŚĞƌƐ͕/ŶĐ͘dŚĞƚŽƚĂůďŝĚĂŵŽƵŶƚŝƐΨϭ͕ϯϴϳ͕ϱϮϱ͘ϬϬ͘^ŚĞ ŝŶĨŽƌŵĞĚƚŚĞƉƌŝŵĞĐŽŶƚƌĂĐƚŽƌƚŚĂƚŚĞŚĂƐƵŶƚŝůDĂǇϳ ƚŚƚŽƐŚŽǁĞǀŝĚĞŶĐĞŽĨĐŽŵƉůŝĂŶĐĞ͘ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶŚĂƐƌĞĐĞŝǀĞĚĂƉŽƐŝƚŝŽŶĚĞƐĐƌŝƉƚŝŽŶĨƌŽŵƚŚĞĐŽŶƚƌĂĐƚŽƌĨŽƌ ŝŶĐůƵƐŝŽŶŝŶƚŚĞŶĞǁƐůĞƚƚĞƌ͘^ŚĞǁŝůůĂůƐŽďĞŝŶĨŽƌŵĞĚŽĨǁĞĞŬůǇŵĞĞƚŝŶŐƐǁŝƚŚƚŚĞWƌŽũĞĐƚ DĂŶĂŐĞƌŝŶŽƌĚĞƌƚŽŵŽŶŝƚŽƌƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚĞƉƌŽũĞĐƚ͘ /ŶĨƌĂƐƚƌƵĐƚƵƌĞŶŐŝŶĞĞƌŝŶŐ͕/ŶĐ͘ŝƐŶŽƚ>WĞůŝŐŝďůĞďĞĐĂƵƐĞŝƚŝƐĂŶ/ůůŝŶŽŝƐĞƉĂƌƚŵĞŶƚŽĨ dƌĂŶƐƉŽƌƚĂƚŝŽŶĨƵŶĚĞĚƉƌŽũĞĐƚ͘ dŚĞƌĞ ŝƐ ŽŶĞ ĐŽƌƌĞĐƚŝŽŶ ƚŽ ŝĚ ϭϰͲϭϱ͗ ͞WƵďůŝĐ dƌĞĞ /ŶǀĞŶƚŽƌǇ͟ ƐŚŽƵůĚ ƌĞĂĚ ͞ƵƚĐŚ ůŵ ŝƐĞĂƐĞŽŶƚƌŽů/ŶǀĞŶƚŽƌǇ͘͟ ͘>W&ŽůůŽǁͲhƉWĞŶĂůƚǇ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶƌĞǀŝĞǁĞĚƚŚĞϮϬϭϯ>WsŝŽůĂƚŽƌƐ>ŝƐƚ^ƚĂƚƵƐĂƐŽĨƉƌŝůϮϬϭϰ͘ dŚĞƌĞƉŽƌƚĐŽŶƚĂŝŶƐƚŚĞŶĂŵĞŽĨƚŚĞĐŽŶƚƌĂĐƚŽƌĂŶĚďŝĚŶƵŵďĞƌ͕ƚŽƚĂůďŝĚĂŵŽƵŶƚ͕ƐůŝĚŝŶŐ ƉĞŶĂůƚǇ ƐĐĂůĞ ĨƌŽŵ ϭͲϯй͕ ƚŽƚĂů ĂŵŽƵŶƚ ŽĨ ƉĞŶĂůƚǇ ĚĂǇƐ ĚĞƚĞƌŵŝŶĞĚ͕ĂŵŽƵŶƚŽĨĂĐƚƵĂů ƉĞŶĂůƚǇŝƐƐƵĞĚĂŶĚƐƚĂƚƵƐŽĨƉĞŶĂůƚǇĐŽůůĞĐƚŝŽŶ͘dŚĞƚŽƚĂůƉĞŶĂůƚǇĂŵŽƵŶƚŝƐƐƵĞĚĨŽƌϮϬϭϯ ǁĂƐΨϮϬ͕ϲϬϬ͘ϬϬ͕ǁŝƚŚΨϲ͕ϲϬϬ͘ϬϬŶŽƚĐŽůůĞĐƚĞĚǇĞƚ͘ ŚŝĐĂŐŽůĂŶĚWĂǀŝŶŐ;ƐƵďĐŽŶƚƌĂĐƚŽƌĨŽƌŽůĚĞƌŽŶƚƌĂĐƚŽƌƐͿƉĂƌƚŝĂůůǇĐŽŵƉůŝĞĚǁŝƚŚƚŚĞ>W͘ ŶƵƉĚĂƚĞǁŝůůďĞƉƌĞƐĞŶƚĞĚƵƉŽŶƌĞĐĞŝƉƚŽĨƚŚĞEŽǀĞŵďĞƌƉĂǇƌŽůů͘ &͘͘DŽƌĂŶĚŝĚŶŽƚƐƵďŵŝƚƚŚĞƉĂƉĞƌǁŽƌŬĨŽƌĂǁĂŝǀĞƌ͘hƉŽŶƌĞĐĞŝƉƚŽĨƚŚĞƉĂǇƌŽůůĂƉĞŶĂůƚǇ ǁŝůůďĞĂƐƐĞƐƐĞĚ͘ dŚĞϮϬϭϯ>WsŝŽůĂƚŽƌƐ>ŝƐƚǁŝůůďĞŝŶĐůƵĚĞĚŝŶƚŚĞƌĞƉŽƌƚƚŽŽƵŶĐŝů͘ ƚDƌ͘ŽǀĂ͛ƐŝŶƋƵŝƌǇ͕ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶ ĞǆƉůĂŝŶĞĚƚŚĂƚƚŽĚĞƚĞƌŵŝŶĞƚŚĞƚŽƚĂů ŶƵŵďĞƌŽĨƉĞŶĂůƚǇĚĂǇƐĂĚĞƐŬĂƵĚŝƚŝƐĐŽŵƉůĞƚĞĚ͘dŚĞǁĞĞŬĞŶĚŝŶŐ͕ƚŽƚĂůĚĂǇƐǁŽƌŬĞĚŝŶ ƚŚĞǁĞĞŬ͕ƚŽƚĂůŚŽƵƌƐĨŽƌƚŚĞǁĞĞŬƉůƵƐŽǀĞƌƚŝŵĞ͕ƚŽƚĂůŶƵŵďĞƌŽĨǁŽƌŬĞƌƐŽŶƐŝƚĞ͕ĚĂƚĞƐ ǁŽƌŬĞĚĂŶĚƚŽƚĂůŶƵŵďĞƌŽĨŚŽƵƌƐǁŽƌŬĞĚďǇĞĂĐŚǁŽƌŬĞƌĂƌĞĞǆĂŵŝŶĞĚƚŚƌĞĞƚŝŵĞƐ͘ dŚĞŽƌĚŝŶĂŶĐĞǁŝůůŐŽŝŶƚŽĞĨĨĞĐƚĂƚƚŚĞƚŝŵĞŝƚƉĂƐƐĞƐŽƵŶĐŝů͕ŶŽƚƌĞƚƌŽĂĐƚŝǀĞůǇ͘ ͘>WDĞĞƚĂŶĚ'ƌĞĞƚĂŶĚtŽƌŬĨŽƌĐĞĞǀĞůŽƉŵĞŶƚKƉĞŶͲĂůůhƉĚĂƚĞƐ 242 of 423 ůĚ͘ƌĂŝƚŚǁĂŝƚĞƚŚĂŶŬĞĚƐƚĂĨĨĨŽƌĐŽŽƌĚŝŶĂƚŝŶŐƚŚĞĞǀĞŶƚ͘Dƌ͘ŽǇĚƚŚŽƵŐŚƚŝƚǁĂƐĂǀĞƌǇ ŝŶĨŽƌŵĂƚŝǀĞŵĞĞƚŝŶŐ͘dŚĞDtEĞǁƐůĞƚƚĞƌǁĂƐĐƌĞĂƚĞĚĨƌŽŵƚŚŝƐŵĞĞƚŝŶŐ͘ŽŵƉůŝĂŶĐĞ KĨĨŝĐĞƌ:ŽŚŶƐŽŶƉĂƐƐĞĚĂƌŽƵŶĚĂƐĂŵƉůĞŶĞǁƐůĞƚƚĞƌ͘ dŚĞEŽƌƚŚǁĞƐƚĞƌŶhŶŝǀĞƌƐŝƚǇKƉĞŶĂůůŵĞĞƚŝŶŐǁĂƐĂƐƵĐĐĞƐƐ͘ϭϭϬƉĞŽƉůĞĂƚƚĞŶĚĞĚŽǀĞƌĂ ϯŚŽƵƌƉĞƌŝŽĚ͘ ŽŵƉůŝĂŶĐĞKĨĨŝĐĞƌ:ŽŚŶƐŽŶƉĂƐƐĞĚĂƌŽƵŶĚĂŵĂƉŽĨƚŚĞ>WĐĂŶĚŝĚĂƚĞƐďǇǁĂƌĚĨŽƌƌĞǀŝĞǁ͘ EĞǁƵƐŝŶĞƐƐ WƵƌĐŚĂƐŝŶŐ DĂŶĂŐĞƌ dƵƌŶĞƌ ƌĞƋƵĞƐƚĞĚ ĂĚĚƌĞƐƐĞƐ ŽĨ ĐŽŵŵŝƚƚĞĞ ŵĞŵďĞƌƐ ĨŽƌ ƚŚĞ ĨŝŶĂŶĐŝĂů ĚŝƐĐůŽƐƵƌĞĨŽƌŵ͘ ĚũŽƵƌŶŵĞŶƚ DŽƚŝŽŶƚŽĂĚũŽƵƌŶŵĂĚĞďǇŝůů^ŵŝƚŚ͘DĞĞƚŝŶŐĂĚũŽƵƌŶĞĚĂƚϴ͗ϬϮƉŵ͘ ZĞƐƉĞĐƚĨƵůůǇ^ƵďŵŝƚƚĞĚ͕ :ĂŶĞůůĂ,ĂƌĚŝŶ͕W,Z 243 of 423 /(375$&.,1*/,67 >WůŝŐŝďůĞWƌŽũĞĐƚƐͲϮϬϭϯ ŝĚEŽ ŽŶƚƌĂĐƚŽƌ dŽƚĂůŝĚ >W^ƚĂƚƵƐ &ŝŶĞƐƐĞƐƐĞĚ ϭϮͲϭϱϯ /E^/dh&KZDΎΎΎΎ Ψϱϵϲ͕ϲϭϱ͘ϮϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ Ͳ ϭϯͲϬϵ ^<KE^dZhd/KE ΨϮϵϯ͕ϳϮϯ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ ΨϮ͕ϬϬϬ͘ϬϬ ϭϯͲϭϳ Yh>/dzZ^dKZd/KEΎ ΨϮϳϰ͕ϭϬϬ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ ΨϮ͕ϱϬϬ͘ϬϬ ϭϯͲϯϲ K>ZKE^dZhd/KE ΨϮ͕ϲϰϴ͕ϮϬϬ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ Ψϵ͕ϬϬϬ͘ϬϬ ϭϯͲϯϳ ,/'K>EWs/E'ΎΎ Ψϰϭϵ͕ϵϬϬ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ Ͳ ϭϯͲϱϬ ,/'K>EWs/E'ΎΎ ΨϮ͕Ϯϵϵ͕ϵϬϱ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ Ͳ ϭϯͲϯϵ >EZKEdZhd/KE ΨϮϱϱ͕ϰϬϬ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ Ψϰ͕ϭϬϬ͘ϬϬ ϭϯͲϰϴ &͘͘DKZEΎΎΎ ΨϮϲϴ͕ϬϬϬ͘ϬϬ >WEŽŶͲĐŽŵƉůŝĂŶƚ Ͳ ϭϯͲϬϰ tdZZ^KhZ^ ΨϮ͕Ϯϳϳ͕ϯϭϳ͘ϬϬ >WŽŵƉůŝĂŶƚ ϭϯͲϬϮ '͘͘:K,E^KEΘ^KE Ψϭ͕Ϭϳϯ͕ϲϲϬ͘ϬϬ >WŽŵƉůŝĂŶƚ ϭϯͲϰϬ '>EZKK<ysd/KE Ψϭ͕ϵϵϴ͕ϴϵϴ͘Ϯϲ >WŽŵƉůŝĂŶƚ ϭϯͲϰϱ ͘>DWKEZdKEdZdKZ^ Ψϭ͕ϱϲϴ͕ϯϮϬ͘ϱϬ >WŽŵƉůŝĂŶƚ ϭϯͲϰϵ ͘>DWKEZdKEdZdKZ^ Ψϵϲϴ͕ϯϵϲ͘ϬϬ >WŽŵƉůŝĂŶƚ ϭϯͲϱϬ ,/'K>EWs/E' ΨϮ͕Ϯϵϵ͕ϵϬϱ͘ϲϱ >WŽŵƉůŝĂŶƚ ϭϯͲϱϯ ^,ZKZΘ^,ZKZ Ψϰϵϳ͕ϱϵϬ͘ϬϬ >WtĂŝǀĞĚ dKd> Ψϭϳ͕ϲϬϬ͘ϬϬ ΎWĞŶĚŝŶŐĨŽƌ>ĞŐĂů ΎΎĞƌƚŝĨŝĞĚƉĂǇƌŽůůƐƵŶĚĞƌƌĞǀŝĞǁ ΎΎΎEŽ>WǁĂŝǀĞƌƚŽƐŚŽǁĚƵĞĚŝůŝŐĞŶĐĞ ΎΎΎΎEŽƉĞŶĂůƚǇĨŽƌ/ŶƐŝƚƵĨŽƌŵ;ŝĚϭϮͲϭϱϯͿĨŽƌƉĂƌƚŝĂůĐŽŵƉůŝĂŶĐĞ 244 of 423 To: Wally Bobkiewicz, City Manager From: Martin Lyons, Assistant City Manager/CFO Subject: Follow-up Research on LEP Program Date: June 4, 2014 Per Aldermanic request, staff convened a conference call with firms that have been approved for capital improvements projects in 2013. These firms were asked to discuss their experience with the Local Employment Program (LEP) and provide comments, concerns and suggestions. Of 13 firms listed in our previous LEP report, five firms were able to join the conference call, one firm provide a letter with concerns previously, and one firm called in comments later in the day. These firms varied from those that have worked on road resurfacing projects to those firms that worked on smaller specialty projects such a sewer lining. In general terms all of the five firms echoed the information provided by Public Works and Utilities personnel. These firms provided also provided some new suggestions which had not been considered to this point. This information is summarized below: x Safety and technical training – It is difficult to add a crew member on many jobs that require specific expertise and coordination with current crew members. In some cases vendors referenced that a new employee may need two weeks of training to be able to work on a given project, and when this project only last two to four weeks, the process is difficult if not impossible to accomplish. o Contractors referenced the fact that they would add the LEP personnel, but would not be able to give them meaningful work. o The also referenced the need to then supervise those personnel more closely because they were not familiar with the job environment, taking away supervision from the whole job. o Finally, when considering a proactive approach of trying to train LEP participants in advance of being selected, which might be necessary to complete the project in a timely manner, this would be a lost cost if the firm was not selected. (Staff comment – could the City look at reimbursing such specific training, to raise the qualification level of the LEP group since these same projects might be done year after year?) Memorandum ATTACHMENT C 245 of 423 x Contractors confirmed that to comply with no cost increase could involve laying off or idling a current employee, with the above concerns on training and safety, and concerns on lost efficiency. x One firm in a specific response to a 2013 bid requested a waiver because of bargaining agreements in the Teamsters and local operating unions. They cannot layoff existing employees to fulfill a local hiring requirement. x Large projects involving different processes and longer time frames are easier to comply with than special projects focused on a single specific task. As an example, Sewer spot lining is a smaller project, with a smaller crew and a very specialized process, compared to replacing an entire street including water mains (Davis Street for example). x One contractor expressed their successful experience with the LEP program on a fairly large project, using three participants. They stated that no follow up projects of a similar nature are being done presently, but that they would consider hiring back the personnel from Evanston if a similar project was bid in neighboring communities in the future. x Once word spreads that the City will be selecting the lowest compliant bid rather than the low bid, compliance will increase, but the cost may not be clear. Contractors also discussed with staff the following suggestions for modifying the program: x Develop a prequalified list of LEP participants o The City is looking at training options to improve qualifications given that we know what our projects will be from year to year, and can develop OSHA, SCBA training and other baseline skills that go beyond unskilled labor training. o The City would still not “warranty” skill sets or become involved in final hiring decisions of contractors. x Emphasize LEP even more at pre-bid meetings. The program information is provided in bid documents, however staff will review for additional emphasis. x Make the penalty a % of labor costs, not of total costs. x Develop a “waiver discount” – Rather than assume vendors will add 3% into their bid pricing to account for the additional cost of either complying or being fined for non-compliance, offer them the chance to discount their response and deposit the discount amount into a job training or similar account to Evanston employment/training programs. This might involve a separate line item in the bid response titled “LEP Compliance Cost” x Develop a definition in the bid specs or other documentation that separates highly skilled labor from general labor costs. Provide different requirements for these levels since it will be more difficult to hire a highly skilled position if that skill is specialized or even proprietary to the process involved. x Pre-qualify residents for future projects through training. 246 of 423 x Train City of Evanston staff to train residents on some of the project duties and tasks or on baseline training such as OSHA or confined space training, trenching and shoring, etc.. Staff posed the following questions to the contractors. 1) Have you previously increased your bid price to account for the LEP hiring process? Answer: No, or only slight increases 2) If the 3% penalty was included would you increase your bid price? Answer: After a brief discussion the consensus was each vendor would evaluate the potential cost of the penalty vs. their projected costs of compliance, chose the lower and submit their bid with the amount included. 247 of 423 ATTACHMENT C MINORITY, WOMEN & EVANSTON BUSINESS ENTERPRISE (M/W/EBE) DEVELOPMENT COMMITTEE Wednesday, July 16, 2014 6:30 P.M. Lorraine H. Morton Civic Center, 2100 Ridge Ave, Aldermanic Library MEMBERS PRESENT: Ald. Braithwaite, Ald. Tendam, Kathyleen Brooks, Bill Smith, Sandy Byrnes, Donna Su, Stephen Boyd, Paul Mark Wallace MEMBERS ABSENT: Schona Buranda STAFF PRESENT: Assistant City Manager Marty Lyons, Purchasing Manager Tammi Turner, Janella Hardin, Administrative Secretary STAFF ABSENT: Compliance Officer Sharon Johnson PRESIDING MEMBER: Ald. Braithwaite ______________________________________________________________________________ Declaration of a Quorum With a quorum present, Chair Braithwaite called the meeting to order at 6:35pm. Approval of Minutes Motion to approve the Minutes from May 21, 2014 made by Sandy Byrnes and seconded by Ald. Tendam. Unfinished Business A. MWEBE/LEP Ordinance Revision Ald. Braithwaite explained that the ordinance was held in committee to review the 3% penalty. A conference call was held with participating contractors to discuss modification to the LEP program to aid in compliance. The concern about the increased penalty is contractors not bidding on projects or raising their bids to include the 3% penalty. Ald. Braithwaite stated that he is still in full support of the ordinance as revised. Ald. Tendam stated that a 1% penalty is more than $100 per day. He noted that the addition of a Compliance Officer is a game changer for compliancy. Ald. Braithwaite suggested sharing the LEP list of qualified candidates to contractors during pre-bid, pre-construction meetings as well as on the City website. 248 of 423 Ald. Braithwaite asked Stephen Boyd if he could draft a letter to the various union halls to request a list of current members on behalf of the committee. He would also like to ask contractors what type of training they would like to see in qualified candidates. Assistant City Manager Lyons explained that the City can now conduct some in-house training for staff, residents and candidates as there is now a Safety Trainer on staff. Bill Smith made a motion to recommend the LEP penalty be set at 1% of the contract value, seconded by Ald. Tendam. Ald. Braithwaite listed a number of items on staff/committee’s “to-do” list: • Memo regarding 1% LEP penalty for contractors at August Council meeting • Communication to contractors regarding the updated LEP list • Communication to union halls for purposes of building our LEP list • List of training sessions/ideas available in September conducted by City staff /vendors • Request training ideas from vendors/recommendations of vendors conducting trainings for candidates • Develop non-bid specific marketing materials for the bid package • Identify a business unit for penalties collected After discussion, the consensus of the committee is to pursue the Business Diversity Officer position on a regular employee basis. Adjournment Motion to adjourn made by Bill Smith and seconded by Sandy Byrnes. Meeting adjourned at 7:19pm. Respectfully Submitted, Janella Hardin, PHR 249 of 423 Attachment D City of Evanston LEP Workforce Development – Training: Training Courses: • CDL Training (**) • CPR Training (*) • TAPSW/ Wet & Dry (Water Distribution Operator)(**) • Flagging Certification (*) • Closed Space Confinement (*) • OSHA (**) • Fork Lift Training (**) • Scaffolding Certification (**) • Worksite/Construction Safety (**) • Lead Renovation, Repair and Painting Program (*) Training Courses 4th Quarter 2014; (**) Training Courses Future 2015 Possible Partners: Chicagoland Labors Training Center – Carol Stream Construction Safety Center – Hillside Chicago Cook Workforce Development - Chicago Oakton Community College Evanston Public Library Suburban Minority Contractors – Barrington Evanston Chamber of Commerce Evanston Community Builders NOTES: o Closed Space Confinement – City of Evanston, Human Recourses Staff o CPR Training – City of Evanston, Life & Safety Staff o TAPSW/ Wet & Dry (Water Distribution Operator)(**) – Training in conjunction with Insituform Technologies o Proposed 2015 Training Calendar would be on a quarterly basis o Contact Local Union Halls to inquire what is required for union card holders/ membership o Possible future training/collaboration with other Partners, for LEP individual’s on the lightly skilled tab, to help prepare them for a better job opportunity and move them to another skill level:  GED Course  COE Apprentice Program (Job Shadowing)  Computer Course 250 of 423 To the President and Executive Board of [labor organization name & local#] The City of Evanston is seeking to locate and identify all union tradesmen and women who reside within our city for the purpose of compiling a database to present to construction contractors bidding on Evanston municipal projects. Evanston has been experiencing an upward growth boom, more so than any of our neighboring communities and townships and desire that no local employment opportunity should go unfilled. We are asking you to check your membership rosters for members with an address zip code of either 60201 or 60202 exclusively and relay to us a means to contact them. If however, your local’s bylaws do not permit the release of basic contact information, then we ask that you would forward our City of Evanston department phone# to your Evanston resident member(s) to initiate their own correspondence with us. We greatly appreciate your assistance in this matter. [letter closing] [contact information] ATTACHMENT E 251 of 423 For City Council meeting of October 13, 2014 Item A12 Ordinance 112-O-14 Creating New Class S-1 Liquor License For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 112-O-14, Amending City Code Section 3-4-6 By Creating the New Class S-1 Liquor License Date: September 9, 2014 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 112-O-14. This ordinance was introduced at the September 22, 2014 City Council meeting. Summary: The City of Evanston’s (“City”) does not have annual liquor license tailored for non-profit organizations. Several non-profit members approached the City of Evanston’s Local Liquor Control Board (“LLCB”) requesting the addition of a new annual liquor license for such organizations. Historically, non-profit organizations have obtained one-day liquor licenses at a cost of one hundred fifty dollars ($150.00) per day. The daily liquor license fee can become a financial burden on non-profits that put on multiple daily events throughout the year. Recognizing the financial impact daily liquor licenses impose on non-profit organizations, a new subsection, Class S-1, was created for non-profit organizations who wish to obtain an annual liquor license. Legislative History: The LLCB discussed the issues regarding the creation of a new liquor license to serve non-profit organizations based in Evanston. At a recent meeting, the Mayor and the Board directed staff to create a new S-1 liquor license that mirrored that of the current S liquor license for nationally chartered veterans’ organizations. This approach seeks to keep similar liquor licenses consistent and in harmony with one another. The annual S- 1 liquor license fee shall be five hundred dollars ($500.00). Attachments: Ordinance 112-O-14 Minutes of the July 16, 2014 Liquor Control Review Board meeting Memorandum 252 of 423 9/9/2014 112-O-14 AN ORDINANCE Amending City Code Section 3-4-6 By Creating the New Class S-1 Liquor License NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That Subsection 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended by the enactment of a new Subsection (S-1) thereof, “Class S-1 Liquor License”, to read as follows: (S-1) CLASS S-1 licenses, which shall authorize the sale of alcoholic liquors for consumption only on the premises where sold and limited to their guests, which may be issued only to locally chartered non-profit organizations that are based within the City of Evanston, irrespective of the size of their organization. The applicants for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance and renewal of such license shall be five hundred dollars ($500.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be five hundred twenty five dollars ($525.00) No more than zero (0) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 253 of 423 112-O-14 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2014 Adopted: ___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 254 of 423 Page 1 of 5 MEETING MINUTES Liquor Control Board Wednesday July 16, 2014 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl, Dave Skrodzki, Dick Peach, Byron Wilson Members Absent: Marion Macbeth Staff Present: W. Grant Farrar, Theresa Whittington Others Present: Nitya Poudel (Mumbai Grill); Thomas Douvikas (D&D Dogs); Kosta Douvikas (D&D Dogs); Robert Lapata (The Wood Shed); Joe Krause (The Wood Shed); Irene Bahr (Whole Foods); Noelle Wagner (Whole Foods); Anita Remijas (Women’s’ Club of Evanston) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:00 a.m. All attendees introduced themselves and specified his/her role related to the meeting. NEW BUSINESS Yoga and Renish, LLC, dba Mumbai Grill. 1728 Sherman Ave, Evanston, IL 60201: Consideration of application for issuance of a Class D Liquor License (Liquor/Restaurant). Mumbai Grill requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). Mr. Poudel explained that he recently purchased the restaurant that previously had a liquor license. He seeks a new liquor license under his ownership. He explained that the restaurant serves Indian food and that he intends on serving beer and wine at the restaurant. Mayor Tisdahl asked if all servers will have BASSET training. Mr. Poudel responded that it is a family business run by him and his wife. Currently only he is BASSET trained but his wife will get trained soon. Board members reviewed the application packet in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on August 11, 2014. D&D Dogs, Inc., dba D&D Dogs, 825 Noyes Street, Evanston, IL 60201: D&D Dogs requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). 255 of 423 Page 2 of 5 Kosta Douvikas (KD) explained that D&D Finer Foods already has a liquor license to sell packaged goods. KD would like to offer patrons of the restaurant (D&D Dogs) the option to have a beer or wine with their food. He also plans to offer service of alcohol in the outdoor eating area. Mayor Tisdahl questioned whether service of alcohol would be allowed on the sidewalk café. Mr. Farrar explained that a type 2 restaurant with a sidewalk café permit is prohibited from serving alcohol in the outdoor area. KD acknowledged the restriction and indicated that he has indoor seating. Mayor Tisdahl stated further that she received a lot of emails from concerned citizens regarding the DMK liquor license and is worried that issuing a license to D&D Dogs will create a negative precedent for the neighborhood . Dick Peach pointed out that there are already businesses in the area with liquor licenses. Anita Remijas commented that she lives in the neighborhood and is familiar with D&D and contrasted it with DMK by stating DMK’s seating is very limited. The concern regarding DMK was that students would buy harder alcohol. She further stated that D&D has worked over the years at improving the area and expanding hours as the residents require. She further stated that D&D Finer Foods has been very responsible in its liquor sales practices. She feels D&D Dogs is larger than DMK and that they should get a license. Dick Peach stated that he thinks it is good for the area and good for the business. He further stated that D&D Dogs is more than just a hot dog stand and it serves a wider variety of food than DMK. Dave Skrodzki supported the license and stated that D&D Dogs and D&D Finer Foods have been responsible business owners. Byron Wilson also recommended issuance of a license. Mayor Tisdahl indicated that in the future she would share citizen emails regarding liquor licensing with the Liquor Board members. Mayor Tisdahl stated she would issue a written decision regarding D&D Dogs’ request in a couple of days. Kosta Douvikas offered that D&D Finer Foods has been in the neighborhood for over 40 years. It pays its liquor taxes in a timely manner. Students know that they diligently check ID’s and use scanners to do so. They also require two forms of ID if presented with an out-of-state ID. Mayor Tisdahl agreed that D&D Finer Foods runs a great business and she likes the food at D&D Dogs. Her concern centers on the concerns of residents in the area. Kosta Douvikas responded that residents visiting his establish want to have alcohol with their meals. Mayor Tisdahl indicated that she would issue her decision in a couple of days. MDCC, LLC., dba The Wood Shed, 1700 Central Street, Evanston, IL 60201: The Wood Shed requested consideration of an application for issuance of a Class D Liquor License (Liquor/Restaurant). Robert Lapata (RL) spoke on behalf of The Wood Shed. He explained that he is seeking a full Class D license for a type 1 restaurant. He feels the restaurant will add value to the development of the east side of Central Street that is underserved. Mr. Lapata also lives in the neighborhood. 256 of 423 Page 3 of 5 Dick Peach noted that the BASSET certificate was out of date. RL stated that he will provide an updated/valid BASSET card as soon as possible. Byron Wilson asked about the origin of the restaurant name. Robert Lapata responded that they are in the process of changing the business name to The Ten Mile House. They feel this name better reflects the atmosphere of the restaurant and is meaningful to Evanston’s history. Board members reviewed the application packet in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Class D Liquor License to be introduced at the City Council meeting on August 11, 2014. FOR DISCUSSION Whole Foods Market, 2748 Green Bay Road, Evanston, IL Whole Foods Market discussed its new business model for Green Bay Road that includes on-site consumption. oelle Wagner W Store Design & Operations Coordinator at Whole Foods Market, explained the store concept to the Board. Whole Foods is proposing a diner that would serve beer and wine and a small wine bar that would serve food in the form of cheese plates and other small plates. There are seating areas in the plan that is conducive to confining alcohol consumption to specific areas if needed. Whole Foods preference would be to allow a “sip and shop” experience allowing patrons the ability to walk through the store with alcohol while shopping. There have been no issues with similar models in other stores. Other local stores with similar on-site consumption include Sauganash, Lincoln Park and Park Ridge. She stressed that they are seeking to serve beer and wine only. The concept is in stores throughout the country and some even include spirits. The on-site consumption adds to the dining experience and provides a place for people to hangout. Mayor Tisdahl raised concerns over the wine bar. Ms. Wagner explained that the wine bar will serve food and that there will be a grill attached to the wine bar. Dick Peach said it is an interesting concept and does not have any objections to it. Dave Skrosdzki thinks the concept will work well in the proposed location and will be well received by the area residents. Byron Wilson also supported the idea. Grant Farrar (GF) asked about the target opening date. NW responded that Whole Foods is aiming for August 2015. GF asked if the same “sip and shop” concept proposed in Evanston is the same one implemented in Park Ridge. NW responded that Park Ridge does not allow sip and shop and requires the alcohol service to take place in a confined area. Irene Bahr explained that Park Ridge narrowed the scope of its code to not allow for sip and shop and also put in other restrictions. GF asked when the on-site consumption models were implemented at the Lincoln Park and Sauganash stores. NW explained that the concepts were in place at the time of opening at both locations and that the stores were designed with that intent. GF asked about the location of an outdoor patio. NW responded that there are no pla ns for an outdoor patio at the Green Bay Road location. 257 of 423 Page 4 of 5 Mayor Tisdahl asked how important “sip and shop” is to the store business plan. NW stated that it is a model they would like to implement uniformly in the future and that is enhances the shopping experience. Whole Foods would be agreeable to abandoning that idea and confining alcohol consumption to specific areas of the store. Mayor Tisdahl thinks that would more align with the values of Evanston residents. Grant Farrar asked if there have been any incidents with over-consumption at any of the other stores. NW responded “no”. She further stated that the Sauganash residents had a lot of concerns prior to the store opening and that those concerns were addressed though community meetings. NW stated that most people only have 1-2 drinks. GF asked how they plan to monitor consumption. NW is not aware of any over-consumption or under age instances like that at any of the stores. She further stated that all personnel in the bar areas are all trained in the laws and they check everyone’s ID. Whole Foods is very aware of the licensing requirements and do not want to put their license at risk. Grant Farrar noted that the concept has changed from the initial proposal. Mayor Tisdahl expressed her intent to further vet the issue. She is concerned about spirits. Irene Bahr noted that the concept has changed and Whole Foods intends to only serve beer and wine at the location. Mayor Tisdahl rejected the “sip and shop” experience and expressed her preference that alcohol service be contained to certain areas. Representative from Whole Foods have had at least one meeting with the local Alderman. The Mayor would like to allow time for Whole Foods to have further conversation with the Alderman. She would like the neighbors to know in advance when the issue will be on the City Council agenda. Irene Bahr was agreeable to holding any further discussion until September or later while Whole Foods does furth er reach out to the community. Women’s Club of Evanston, 1702 Chicago Ave, Evanston, IL 60201 Anita Remijas of The Women’s Club of Evanston (WCE) discussed reducing the one- day liquor licensing fees for class Z1 and class Z2. She explained that WCE hosts 10 days of public events per year that necessitate a one-day liquor permit. It is not cost beneficial to acquire the one-day licenses as they often cost more than they sell in alcohol. The money raised at the various events benefit the community. It’s a lot of money to pay $150 per day for 10 events. She would like the fee waived or a fee per event rather than per night. Grant Farrar (GF) stated that the request would require a code amendment. Z1 and Z2 requirements apply city-wide to all organizations equally. A waiver could raise equal protection issues and is not practical from an administrative point of view. Consequently, a code amendment would be the most appropriate course of action. GF recommended either increasing days allowed per event and/or reducing the one-day fee for Z1 and Z2. Dick Peach asked if hiring a licensed catering company might circumvent the need for a one-day liquor license. Anita Remijas stated that they already do that for one particular private event but the cost is actually more than a one-day liquor license. Mayor Tisdahl inquired what about the cost of an annual liquor license. GF stated that the closest license class is S and the annual fee is $500. GF offered that the class 258 of 423 Page 5 of 5 description may be able to get expanded from just Veteran Organizations to include other organizations that maintain club headquarters in the City of Evanston. The Board was favorable to exploring a $500 per year annual license for non-profit organizations. GF directed staff to research other potentially qualifying organizations to identify the revenue impact of such a change. The Mayor will make a decision at a future date pending this research. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:59 a.m., July 16, 2014. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 259 of 423 Administration & Public Works Committee October 13, 2014 Item APW 1 Union Pacific Railroad Viaducts For Discussion To: Administration and Public Works Committee From: Ylda Capriccioso, Assistant to the City Manager/IGR Coordinator Suzette Robinson, Director of Public Works Subject: Union Pacific Railroad (UP) Viaduct Status Date: August 18, 2014 Recommended Action: Staff requests Administration & Public Works Committee considers the evaluation of the Union Pacific (UP) railroad viaducts to assess and determine a need to prioritize cosmetic improvements, as well as provide guidance to staff to advance discussions with UP. Summary: The railroad viaducts that service Metra Commuter Rail in Evanston are owned by the UP. The UP also owns and manages the track, platforms, and commuter stations located at Main, Davis, and Central streets. Over the years, the City has expressed concerns about the condition of the viaducts as well as the maintenance of the embankments along the UP right-of-way. Earlier this year, City staff coordinated a meeting with the UP to discuss options for regular improvements to the viaducts and beautification along the right-of-way. Generally, the UP makes efforts to repair crumbling walls along the stations and embankments on a case-by-case basis. However, in terms of comprehensive bridge work and cosmetic upgrades, the UP will not make repairs such as painting or replacing viaducts, unless the substructure is compromised or severely deficient. For cities interested in making these improvements, the UP suggests the use of right-of-entry leases. Some local governments will opt for these leases to ensure structures and right-of-way vegetation meet scenic, aesthetic, historic, and community standards for the respective area. The lease agreement costs are nominal. For example, in the Village of Arlington Heights, there is a cost of $10 per year. Cities and townships that execute these leases are responsible for the financial costs associated with improvements and maintenance. Staff recently toured 17 viaducts throughout the city to assess their condition. Attached is a list of the viaducts staff toured and evaluated for potential improvement. Images are also included for your reference. Memorandum 260 of 423 Staff would like City Council to prioritize improvements to all structures listed. Costs for these improvements can be sizeable. Public W orks’ staff has previously investigated costs associated for painting viaducts, and costs could range from $250,000 to $400,000 depending on size and complexity of the project. Several communities have beautification leases with UP including Des Plaines, Arlington Heights, Winnetka, Highland Park and Park Ridge. In our investigation, none have painting leases. Park Ridge has a viaduct that is been under consideration for repair for the last few years since there were some incidences of falling concrete. It has yet to be repaired. Attachments Viaduct list, images and evaluation Page 2 of 2 261 of 423 Images of Viaducts in Evanston – Google map images Public Works Staff for assessment September 2014 Livingston & Green Bay: Paint OK 11/1974 Central & Green Bay: Paint OK 262 of 423 Lincoln & Green Bay: Repainting needed Noyes & Green Bay: Repainting needed 11/74 263 of 423 Simpson & Green Bay: Repainting needed 11/74 Emerson & Green Bay: Repainting needed 11/74 264 of 423 Church & Maple: Repainting needed 11/74 Davis & Maple: Repainting needed 11/74 265 of 423 Grove & Elmwood: Repainting needed Lake & Sherman: Repainting required 266 of 423 Greenwood & Sherman: Repainting required Dempster & Sherman: Repainting required 267 of 423 Greenleaf & Sherman: Repainting required Main & Custer: Paint OK 268 of 423 Washington & Custer: Repainting needed Madison & Custer: Repainting needed South/Callan & Chicago: Repainting needed 269 of 423 Administration & Public Works Committee October 13, 2014 Item APW2 Credit Card Spending Report For Discussion To: Administration & Public Works Committee From: Cindy Plante, ICMA Fellow, City Manager’s Office Subject: Credit Card Spending Report Date: October 13, 2014 Recommended Action: Staff requests that the Administration and Public Works Committee receive the following report Summary: Spending & Card Use Summary Between January 1 and June 30, a total of $879,913 was charged to the City’s 150 purchasing cards across all departments and funds. During this six-month period, an average of 816 transactions per month was processed on City cards. Median monthly spending was $139,538; the average was higher at $146,652. Overall the largest share of total credit card spending was in Parks, Recreation, and Community Services (26%), followed by Public Works (24%) and Utilities (15%). The top spending categories for all departments over the first six months of 2014 include Building Maintenance Materials (things like paint and ceiling or floor tiles), Minor Equipment & Tools (small tools like clamps, hammers, or screwdrivers), Food, Travel/Training, and Rec Program Supplies. The category of Rec Program Supplies includes items like awards trophies, sporting goods, storage bins, and supplies for use during camps, afterschool, and birthday party programs. Memorandum PRCS 26% PW 24% Utilities 15% Police 6% Library 5% Admin Services 5% Fire 3% Parking 2% CMO 2% Health 2% Fleet Maint. 2% Legal 1% ED 1% CD 1% Council 1% CIP 6% Q1 & Q2 Total P-Card Spending 270 of 423 Monthly P-Card Spending by Department Dept. January February March April May June Total PRCS $26,746.09 $29,886.58 $32,711.58 $35,638.41 $42,834.66 $57,855.03 $225,672.35 PW $26,173.12 $20,394.92 $28,542.53 $37,122.58 $52,160.02 $43,714.12 $208,107.29 Utilities $15,819.56 $15,906.38 $28,812.28 $26,921.78 $18,226.18 $23,446.48 $129,132.66 Police $12,075.57 $8,144.97 $7,736.62 $8,830.50 $10,551.67 $6,634.83 $53,974.16 Library $8,034.70 $5,783.24 $7,409.52 $9,073.88 $6,375.27 $5,860.83 $42,537.44 Admin Services $7,118.24 $12,033.75 $7,006.49 $4,747.18 $9,318.07 $1,972.89 $42,196.62 Fire $5,801.19 $3,068.20 $1,974.52 $8,654.39 $4,419.83 $4,020.55 $27,938.68 Parking $4,393.39 $1,749.97 $1,037.33 $3,329.71 $3,288.55 $5,305.75 $19,104.70 CMO $4,274.21 $4,303.32 $1,984.05 $1,917.33 $2,915.10 $3,176.56 $18,570.57 Health $429.48 $2,248.86 $1,335.66 $2,238.19 $3,501.26 $7,085.19 $16,838.64 Fleet Maint. $2,410.83 $2,531.26 $1,711.88 $0.00 $3,466.91 $5,000.24 $15,121.12 Legal $364.23 $1,927.45 $2,704.80 $565.90 $1,268.48 $1,288.28 $8,119.14 ED $1,134.20 $355.96 $2,698.23 $872.40 $226.84 $1,738.92 $7,026.55 CD $323.36 $178.35 $2,629.69 $1,112.45 $1,604.60 $513.19 $6,361.64 Council $426.60 $3,000.98 $1,076.90 $847.59 $184.55 $663.89 $6,200.51 Clerk $0.00 $280.78 $617.79 851.66 $1,002.92 0 $2,753.15 Legislative $0.00 $0.00 $0.00 $0.00 $1,029.00 $0.00 $1,029.00 Emergency phone System $0.00 $0.00 $0.00 $272.92 $0.00 $0.00 $272.92 CIP $22,360 $14,818.00 $4,396.72 -$1,804.36 $6,290.48 $2,896.24 $48,957.32 Trends An average 816 transactions per month were processed on City cards between January 1 and June 30. Median monthly spending was $139,538; the average was higher at $146,652. Both spending and transaction volume have been on the rise since the first of the year, with May and June seeing the highest spending and volume of transactions. 271 of 423 Among the departments with the highest overall P- card spending, Parks and Public Works both saw increased spending in the spring months, while spending by the utilities department seems to have peaked in March. Local purchasing Between January and June, a total of $189,109 was spent at Evanston businesses using City purchasing cards. This represents about 22% of all citywide p-card spending. More than half of these local transactions (over $98,000) were by the Parks, Recreation, and Community Services department, mostly in the categories of food and rec program supplies. Public works was a distant second, spending just over $40,000, most of it on building maintenance material. Overall, food purchases are one of the top three categories of spending at Evanston businesses, including purchases at local grocery stores as well as restaurants. Pizza, sandwiches, and donuts predominate among the top 5 destinations for restaurant spending. $50 $70 $90 $110 $130 $150 $170 $190 Jan Feb Mar Apr May JunThousands Total Spending 0 200 400 600 800 1000 1200 Jan Feb Mar Apr May Jun Number of Transactions $0 $10 $20 $30 $40 $50 $60 $70 January February March April May JuneThousands PRCS PW Utilities 272 of 423 Low-cost and bulk grocers like GFS, Food4Less, and Sam’s lead in local grocery store spending. 0.00 500.00 1,000.00 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 4,000.00 Top 5 Grocery Stores 0.00 200.00 400.00 600.00 800.00 1,000.00 1,200.00 1,400.00 1,600.00 Top 5 Restaurants 273 of 423 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, October 13, 2014 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 22, 2014 III. ITEMS FOR CONSIDERATION (P1) Ordinance 50-O-14 Amending Title 4, Chapter 14 of the City Code from “Site Plan and Appearance Review” (SPAARC) to Design and Project Review (DAPR) City staff recommends the adoption of Ordinance 50-O-14 to institute a revised staff design and project review process. Staff has identified several revisions that are noted in the attached ordinance that will change this review process and lead to improved recommendations. For Introduction (P2) Ordinance 119-O-14, Granting a Special Use for a Restaurant-Type 2 at 1613 Sherman Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 119- O-14 granting a special use permit for a Type 2 Restaurant, Doc Popcorn, in the D2 Downtown Retail Core District. The applicant has complied with all other zoning requirements, and meets all of the standards for a special use for this district. For Introduction (P3) Ordinance 110-O-14 Zoning Ordinance Text Amendment for Child and Adult Daycare Centers in C1 and C2 Districts Staff recommends adoption of Ordinance 110-O-14 to allow “Daycare Center – Child” and “Daycare Center – Adult” as Special Uses in C1 and C2 Commercial Districts. For Introduction 274 of 423 Planning & Development Committee Meeting Agenda Page 2 of 2 October 13, 2014 (P4) Ordinance 120-O-14, Granting a Special Use for a Child Daycare Center- at 1909-1911 Howard Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 120- O-14 granting a special use permit for a Child Daycare Center- in the C1 Commercial District. The applicant proposes to operate A Step By Step Learning Academy at 1909-1911 Howard Street, and has complied with all other zoning requirements, and meets all of the standards for a special use for this district. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 275 of 423 Planning & Development Committee Meeting Minutes of September 22, 2014 – 7:15 p.m. Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, J. Grover, D. Holmes, A. Rainey, M. Tendam D. Wilson, M. Wynne STAFF PRESENT: S. Flax, M. Masoncup, B. Newman, C. Plante, M. Poole PRESIDING OFFICIAL: Ald. Rainey I. DECLARATION OF QUORUM A quorum being present, Chair Rainey called the meeting to order at 7:16 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 8, 2014 Ald. Tendam moved approval of the minutes of the September 8, 2014 meeting, seconded by Ald. Holmes. The Committee voted unanimously 6-0 to approve the September 8, 2014 minutes (Ald. Grover had not yet arrived). III. ITEMS FOR CONSIDERATION (P1) Approval of Housing Authority of Cook County (HACC) Funding Request for Rehabilitation of Perlman and Walchirk Apartments The Housing and Homelessness Commission and City staff recommend funding in the amount of $150,000 from the City’s HOME Investment Partnership grant for the Housing Authority of Cook County’s Senior Redevelopment project for 199 units of senior and disabled housing in the Walchirk and Perlman Apartments, located at 2300 Noyes Court and 1900 Sherman Avenue. Funding is provided by HOME Fund Account 240.21.5430.65535. For Action Ald. Tendam moved to recommend approval of the funding request, seconded by Ald. Wynne. Sarah Flax, Housing & Grants Administrator, explained that the housing is in need of rehab: • Of the total 199 units: o 159 are for residents with incomes ≤ 60% of the area median income o The remaining units are for residents with incomes ≤ 30% of the area median income • Completion target: July, 2016 • Total project budget: $25.7 million o Project is beyond the scope of the Public Housing Capital fund, so HACC applied for Low Income Housing Tax Credits (LIHTC) DRAFT – NOT APPROVED 276 of 423 Planning & Development Committee Meeting Minutes of September 22, 2014 Page 2 of 3 o LIHTC award will generate $15,750,000 of equity o State tax credits and other sources will contribute approx. $6.3 million o Funding gap of $3,649,235 o City of Evanston and Cook County will fund the gap with a collaborative HOME project that allows both to fund the same project, o Cook County will contribute $3,499,235; approved at September 10 board meeting o Request is for Evanston to provide $150,000 o The County cannot fund the project unless the City of Evanston does, per federal HOME regulations o City of Evanston’s funding leverages $170 per every $1 contributed In response to Chair Rainey’s inquiry, Ms. Flax said many of the residents were from Evanston. At Ald. Grover’s inquiry, Ms. Flax confirmed that they are not building new units, only renovating existing units. She explained that the City has never collaborated this way before and that Mt. Prospect had done a similar multi-jurisdiction collaboration for new construction. She confirmed that the Cook County Housing Authority is the public housing agency for only suburban Cook County. At Ald. Holmes inquiry, Ms. Flax said during construction, the residents would be given the choice of moving to another apartment in the building or provided vouchers for alternate apartments, with the option to return following the rehab or to stay in the alternate location. In response to Ald. Holmes’ inquiry, Jessica Poirier, Assistant Director of Compliance and Management for the Housing Authority of Cook County, explained that a resident may apply to share his or her unit with a live-in helper and it can be a relative, as long as they are approved through the 504 Section coordinator, they pass a background test, and they are not just applying so they can live there. Ald. Fiske said both buildings are in her ward, she appreciates that the residents can stay in the building, and that the units will be clean and wonderful At Chair Rainey’s inquiry, Ald. Holmes said some of the residents have lived there 30 years; Ms. Flax said some are in their 90s. The HACC has held several meetings about the rehab to keep residents informed. In addition, the HACC offers a gardening program and other activities for residents. The Committee voted unanimously 7-0 to recommend approval of the funding. (P2) Ordinance 115-O-14, Granting a Special Use for Commercial Indoor Recreation, at 1017 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 115-O-14 granting a special use permit for Commercial Indoor Recreation, Tier One Training Center, at 1017 Davis Street. The applicant has complied with all zoning 277 of 423 Planning & Development Committee Meeting Minutes of September 22, 2014 Page 3 of 3 requirements, and meets all of the standards for a special use in the D2 Downtown Retail Core District. For Introduction Ald. Holmes moved to recommend introduction of Ordinance 115-O-14, seconded by Ald. Tendam. Ald. Wilson noted that there is a condition on the special use related to sound, since there have been issues regarding sound with other indoor recreation facilities. Ald. Wilson moved to suspend the rules, seconded by Chair Rainey. Ald. Holmes said she is glad the sound proofing condition is in the Ordinance. The Committee voted unanimously 7-0 to recommend suspension of the rules and approval of Ordinance 115-O-14. (P3) Ordinance 116-O-14, Granting a Special Use for Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 116-O-14 granting a special use permit for an Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1a Business District. For Introduction Chair Rainey moved to introduce Ordinance 116-O-14, seconded by Ald. Grover. The Committee voted unanimously 7-0 to introduce Ordinance 116-O-14. IV. ITEMS FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT The meeting was adjourned at 7:32 p.m. Respectfully submitted, Bobbie Newman 278 of 423 For City Council meeting of October 13, 2014 Item P1 Ordinance 50-O-14 Amending Title 4, Chapter 14 of the City Code – SPAARC For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 50-O-14 Amending Title 4, Chapter 14 of the City Code “Site Plan and Appearance Review” (SPAARC) to Design and Project Review (DAPR) Date: October 13, 2014 Recommended Action: City staff recommends the adoption of Ordinance 50-O-14 to institute a revised staff design and project review process. Summary: The Site Plan and Appearance Review Committee (SPAARC) is the staff committee that reviews projects and provides recommendations to various City legislative and quasi-judicial commissions and boards (i.e. ZBA, Plan Commission etc.), as well as to the City Council. Staff has identified several revisions that are noted in the proposed ordinance that will change this review process and lead to improved recommendations. It will also include a name change to Design and Project Review (DAPR) to more accurately reflect the importance of design and aesthetics during the approval process. Membership on DAPR has now been classified into voting and advisory members. Voting members are entitled to vote on all matters before the committee and advisory members will provide insight related to their area of expertise on an as needed basis. Specific member titles have been updated to reflect changes in positions since the previous SPAARC ordinance was adopted and additional members, primarily advisory, were added to allow for more recently created staff positions such as the Sustainable Programs and Cultural Arts Coordinators to provide input. The Director of Community Development will be the Committee Chair as most matters that are reviewed by DAPR are under the purview of the Community Development Dept. The Planning and Zoning Administrator will serve as the Vice-Chair and the Neighborhood and Land use Planner will serve as Secretary. Memorandum 279 of 423 A quorum will consist of two Community Development representatives, one from Public Works and two other voting members. Prior to the distribution of the weekly DAPR agenda, Community Development staff will review the agenda and determine which voting and advisory members should be present for each item. In many cases, a simple quorum will only be needed, thereby decreasing the amount of overall staff time devoted to DAPR. The new process will also allow for specific staff members to provide input on matters specifically related to their staff position and address any concerns related to staff input on projects not related to their present staff roles. The types of developments requiring DAPR approval will continue to include the construction of new buildings or structures as well as significant exterior modifications to existing buildings. Sidewalk Cafes will no longer be reviewed by DAPR and will proceed directly to the Health and Public Works Departments for approval. Single- family and two-family homes, permitted temporary uses and any use in the U3 District 100’ from any public right-of way will continue to not require DAPR approval. DAPR submission requirements from applicants will remain primarily unchanged and will typically reflect the type of approval of being sought from the City. For example, Planned Development applications will continue to be reviewed by DAPR utilizing the information required in that application process. The evaluation criteria for approval also remain largely the same as SPAARC. A final new requirement for all DAPR projects will be the utilization of staff comment forms. At each DAPR hearing, staff will submit written comments to the secretary that will include requirements that must be met prior to the project proceeding to the next approval phase. This step will ensure that projects are meeting all City requirements prior to board/commission and City Council review. These comments will be shared with the DAPR applicants so there is written documentation between the City and applicant. Staff will digitally save these forms/comments and the applicant’s response as part of the project’s official file. Attachments: Ordinance 50-O-14 DAPR Comment Form 280 of 423 10/7/2014 50-O-14 AN ORDINANCE Amending Title 4, Chapter 14 of the City Code, “Site Plan and Appearance Review” SECTION 1: Title 4, Chapter 14 of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further amended to read as follows: CHAPTER 4 – SITE PLAN AND APPEARANCE REVIEW DESIGN AND PROJECT REVIEW (DAPR) 4-14-1: STATEMENT OF PURPOSE: (A) Objective. Site plan and appearance review Design and Project Review is a procedure for the review of proposed developments or redevelopments to ensure they are compatible with adjacent development by taking into account the relationship of the new development to its surroundings with review and discussion by members of city staff and community members from various disciplines. (B) Address Details Not Covered. The purpose of site plan and appearance review Design and Project Review is to go beyond the basic zoning requirements and to deal with the site details on which zoning and other codes are silent. Site plan and appearance review Design and Project Review is not a substitute for zoning. (C) Elements Examined. In carrying out the purpose of site plan and appearance review Design and Project Review, the following are examples of elements which are examined: 1. Parking arrangement. 2. Circulation. 3. Traffic access. 4. Building location on the site. 5. Landscaping. 6. Signage. 281 of 423 50-O-14 ~2~ 7. Drainage/storm water control. 8. Exterior building design and materials. (D) Authority Limited. Site plan and appearance review Design and Project Review does not have any authority to determine land use and in certain circumstances acts as a recommending body to the Zoning Board of Appeals and/or the Plan Commission. (E) Result Of Review Process. In addition to upgrading site development planning, the city hopes to create a process which will expedite the review of development proposals through providing a coordinated staff review. 4-14-1-1: SITE PLAN AND APPEARANCE REVIEW DESIGN AND PROJECT REVIEW COMMITTEE: (A) Membership. The membership of the site plan and appearance review Design and Project Review committee is composed of two groups: (1) Voting Members; and (2) Advisory Members. Voting Members shall be the only class of members entitled to vote on any matter put before the Design and Project Review committee. Advisory Members shall provide the Design and Project Review committee with insight related to their area of expertise as the committee as a whole discusses each matter. In the following, or, in the case of city staff, the named member may designate a department member to attend in his/her stead . The following are the list of members: Voting Members 1. Representative from City mManager’s Office/Economic Development Division.; 2. Director of Community and Economic Development.; 3. Director of pPublic wWorks.; 4. SuperintendentDirector of Parks, Recreation and Community Services.; 5. City eEngineer.; 6. Representative from the Fire Prevention Bureau Department.; 97. Representative from the Crime Prevention Bureau Police Department.; 108. Assistant Director of Zoning and Planning Planning and Zoning Administrator.; 282 of 423 50-O-14 ~3~ 119. Zoning Planner or Zoning Officer.; 1210. Manager of Building and Inspection Services.; 1311. Assistant Director of Public Works/Forestry; 12. Neighborhood and Land Use Planner; and 13. Representative from the Utilities Department. Advisory Members 1. Traffic e Engineer.; 2. Director of the arts council Cultural Arts Coordinator.; 3. Sustainable Programs Coordinator; 4. Historic Preservation Coordinator; 5. Plan Reviewer; 6. Representative from Administrative Services; 7. Housing and Grants Administrator; 8. Representative from the Health Department; and 9. AnOne or more architect or urban designer who are is employed in Evanston or are is a resident of Evanston as and appointed by the Mayor with the advice and consent of the City Council. Said Mayoral appointment shall be for terms of no longer than three (3) two (2) years. (B) Officers. 1. The officers of the Committee shall consist of the Chair, Vice-Chair and Secretary. 2. The Director of Community Development shall preside as the Chair of the Committee. 3. The Planning and Zoning Administrator shall serve as the Vice-Chair of the Committee. 283 of 423 50-O-14 ~4~ 4. The Neighborhood and Land Use Planner shall serve as the Secretary of the Committee. 5. The Chair, or his/her designee, shall supervise the Committee and shall preside at all Committee meetings. 6. The Vice-Chair, in the absence of the Chair, shall perform all duties and exercise all powers of the Chair. 7. The Secretary shall: a. Be custodian of the active files of the Committee and keep all of the records. b. Conduct the correspondence of the Committee. c. Promptly prepare and distribute a meeting agenda in consultation with the Chair. The rules shall be reviewed regularly and monitored to ensure consistency with the policies and priorities of the City Council. d. Record the names and addresses of all persons appearing before the Committee. e. Keep records of the Committee’s official actions and prepare meetings. f. Record each member’s vote for every question, whether or not each member was present for the vote, and if a member abstained from voting for a particular question. g. Perform such additional duties as may be requested by the Chair or Committee. (D)(C) Voting. Voting privileges are extended to the above Voting Members listed under 14-4-1-1(A). Advisory Members shall abstain from voting. The advice of the Preservation Commission may be requested by the Site Plan and Appearance Review Committee. (C)(D) Quorum. A quorum shall consist of the Assistant Director for Zoning the Director of Community Development or his/her designee, one other representative from the Department of Community and Economic Development, and a representative from the Department of Public Works, and two additional Voting Members as listed under Section 14-4-1-1(A)from the Department of Parks, Recreation and Community Services, and shall be required in order to conduct any official Committee business. 284 of 423 50-O-14 ~5~ (D)(E) Objective. Such a review will bring together staff from various departments to meet with developers to help resolve any site or appearance problems and more directly communicate the City's requirements. By identifying the applicable codes and ordinances through this process, costly delays from oversights or incomplete applications may be avoided. In such joint meetings, there is opportunity for exchange between all affected parties which should improve communications and also provide the developer with professional expertise in site and building design. The resultant resulting design should also promote efficiency and economy in providing any necessary City services. Beyond the specific improvements to the site itself, site plan and appearance review Design and Project Review should help reduce adverse impact, promote harmony of development with its surroundings and maintain property values. 4-14-2: DEVELOPMENTS REQUIRING SITE PLAN AND APPEARANCE REVIEW DESIGN AND PROJECT REVIEW APPROVAL PRIOR TO ISSUANCE OF BUILDING PERMIT: (A) The following are developments requiring site plan and appearance review Design and Project Review approval prior to issuance of building permits for the development or in the case of Type II Restaurant sidewalk cafes, prior to City Council consideration of a sidewalk cafe permit: 1. Construction of a new building or structure, or modifications to the exterior of an existing structure (including additions) for any land use requiring a building permit except single-family homes, located in the business, commercial, downtown, university, office, industrial or transitional manufacturing districts. 2. Construction of a new building or structure or modifications to the exterior of an existing building or structure (including additions) for all nonresidential uses in residential districts. 3. Construction of a new building or structure, or modifications to the exterior of an existing building or structure (including additions) for all multi-family uses in any zoning district. 4. Developments requiring special use approval. 5.3. Developments requiring a zoning variation. 6.4. Developments requiring a zoning ordinance text or Map amendment. 7.5. All planned developments. 8.6. All Municipal or other public developments. 285 of 423 50-O-14 ~6~ 9.7. Any proposed developments for which parking is to be located off-site. 10.8. All development proposals for which public and/or quasi-public financial assistance has been requested. 11.9. All subdivisions and plats of consolidation. 12.10. Sidewalk cafes for Type II Restaurants. Any other use or development as determined by the Director of Community Development. (B) Exceptions. No site plan and appearance review Design and Project Review shall be required for the following uses: 1. Permitted single-family and two family residential uses. 2. Permitted temporary uses. 3. Any use in a U3 University District that is greater than one hundred feet (100') from any publicly dedicated right of way that abuts the U3 District. 4-14-3: PRELIMINARY AND FINAL SITE PLAN AND APPEARANCE REVIEW DESIGN AND PROJECT REVIEW REQUIRED: For the types of developments defined in subsection 2(A)Section 4-14-2(A) of this Chapter, a site plan, prepared in accordance with the provisions of this Section, shall be required for a concept, preliminary, or final Design Project Review conferencesite plan and appearance review conference and for final approval by the Site Plan and Appearance Review Committee. Additional submittal materials may be required as determined by the Director of Community Development. (A) Concept Design and Project Review. 1. Concept Design and Project Review is optional and intended for large and/or complex construction projects in which applicants seek input from City staff during the initial design stage. Concept Design and Project Review is for projects that have not yet applied for zoning review or a building permit for said project. 2. The Design and Project Review Committee does not provide a vote or official recommendation at concept review. 3. Concept review is scheduled directly through the Zoning Office upon request of the applicant. (B) Preliminary Site Plan And Appearance ReviewDesign and Project Review. 286 of 423 50-O-14 ~7~ 1. A preliminary site plan and appearance review Design and Project Review conference is required. The purpose of the preliminary site plan and appearance review Design and Project Review is to acquaint all pertinent City staff with the proposal and the views and concerns of those participating. The site plan and appearance review conference occurs at the conceptual stage of a development assist the applicant in bringing the site and building plans into conformity with applicable regulations and seek input from City staff at the stage of development when designs are flexible and adjustments are possible. Preliminary review may occur only upon the completion of a Zoning Analysis by City staff. 2. The preliminary site plan and appearance review conference is also intended to assist the applicant in bringing the site and building plan into conformity with the requirements of these and other applicable regulations Design and Project Review Committee provides an official vote or recommendation at preliminary reviews. 3. Specific submission requirements for final site and appearance review as set forth in Section 4 of this Chapter will be reviewed as part of the preliminary site plan and appearance review conference. Preliminary review occurs in conjunction with final review unless otherwise specified by the applicant through the Zoning Office. (B)(C) Final Site Plan And Appearance Design and Project Review. 1. A final site plan and appearance review Design and Project Review conference shall also be is required. The purpose of the final site plan and appearance review Design and Project Review conference is to verify that the final site plan complies with all the applicable requirements regulations and meets the design goals of the City. of this Chapter. The final site plan and appearance review approval shall be granted or denied in accordance with Section 5 of this Chapter, following the completion of a zoning analysis on the proposed development, following the final site plan and appearance review conference and shall precede the granting of a building permit, provided, however, that no zoning analysis shall be required for Type II Restaurant sidewalk cafes. Final review may occur only upon the completion of a Zoning Analysis by City staff that is in conjunction with a building permit application. 2. The Design and Project Review committee provides an official vote or recommendation at reviews. 3. Final Design and Project Review is required prior to the issuance of a building permit. 287 of 423 50-O-14 ~8~ (C)(D) Committee Action Recorded And and Transmitted. Official actions recommendation to City boards and/or Commissions of the Design and Project Review of the Site Plan and Appearance Review Committee shall be recorded and transmitted to the City Council. 4-14-4: SUBMISSION REQUIREMENTS AND PROCEDURES: (A) Submission Requirements And and Procedures. Applications for site plan and appearance review approval for uses other than sidewalk cafes in connection with Type II Restaurants shall be submitted to the City Manager, or his/her designee, as follows:The following documents are required for proper submission (Note: Director of Community Development or his/her designee may require digital documentation): 1. Preliminary Site Plan And Appearance Design and Project Review Application: Three (3) copies of a preliminary site plan, current plat of survey which accurately reflects the premises at the time of submission, and preliminary elevation drawings. 2. Final Site Plan And Appearance Design and Project Review Application: A zoning analysis of the proposed development is required prior to final site plan and appearance reviewDesign and Project Review. Four (4) copies of the following exhibits shall be prepared by design professionals such as architects or engineers. The submitted and include a final site and building plan shall contain containing the following: a. Existing and proposed development on the site and adjacent sites. b. Elevation drawings of all proposed buildings. A color rendering of the primary façade may also be required. c. Actual building material samples and manufacturer's product information representing accurate color, texture, pattern, finish and range of variations of all exterior building materials proposed. d. Parking plans and access drives including dimensions, stall markings, required screening, landscaping and surfacing. e. Lighting plan identifying the location, height and type of all site, sign and exterior building illumination proposed. f. Landscape development plan including plant names, quantities, locations and sizes of major plant masses, and locations of all existing trees with a trunk diameter in excess of four inches (4"). 288 of 423 50-O-14 ~9~ g. Signage plan identifying the location, height, type, size, color and proposed message of all exterior signage proposed, consistent with all other signage regulations. h. Sidewalks and any other elements of pedestrian circulation. i. Major accessory elements including, but not limited to, signage, outdoor furniture, bike racks, outdoor art, etc. j. Any proposed improvements on the public right of way which the developer may be required to make as part of the site improvements, such as parkway trees, public sidewalks, adjacent alley surfacing, driveway removal and curb and gutter replacement. k. A current plat of survey which accurately reflects the premises at the time of submission. l. A completed zoning analysis on the proposed project. m. Other materials and data which may be required of the applicant for an adequate plan review (such as, but not limited to: traffic studies, a sustainability plan, preliminary engineering and drainage/storm water control plans, preliminary utility locations, floor plans, etc.). n. All site plans submitted for final approval shall be accompanied by a plat of survey showing that the property for the proposed development consists of, and is coterminous with, a single lot described in a recorded plat of subdivision, or a preliminary proposed resubdivision or consolidation to create such a single lot. (B) Type II Restaurant Sidewalk Cafe Submission Requirements. In the case of Type II Restaurant sidewalk cafes, the applicant shall submit the information set forth in subsection 7-2-6(D)3 of this Code. (C) Review Conference. The developer or his/her representative shall be present at the final site plan and appearance review Design and Project Review conference to explain the project and to answer any questions thereon. 4-14-5: PRELIMINARY AND FINAL SITE PLAN AND APPEARANCE DESIGN AND PROJECT REVIEW APPROVAL: (A) Within fifteen (15) working days following the receipt of the completed application for preliminary or final site plan and appearance approval, the City Manager, (A) The Director of Community Development, or his/her designee, shall then schedule and conduct the preliminary or final site plan and appearance review Design and Project Review conference. At the preliminary or final site plan and 289 of 423 50-O-14 ~10~ appearance review Design and Project Review conference, the Manager, Director of Community Development or his/her designee, will either: 1. Approve the site and building plan; 2. On the basis of written findings as to how the proposed development does not meet the evaluation criteria standards set forth below, approve the site and building plan subject to specific modifications; or 3. On the basis of such written findings as to how the proposed development does not meet the evaluation criteria standards, decline to approve the site plan. (B) The City Manager, or his/her designee, shall determine if analysis or review of the building plans by appropriate staff is necessary prior to granting of final approval. (C) At the conclusion of the review, the City Manager Director of Community Development or his/her designee shall return to the applicant one copy of the submitted plans permanently marked to indicate one of the following options: show either approval, approval subject to further specified approvals, lack of approval, or approval subject to modifications. Upon approval of a final site and building plan, the applicant may seek and the City may issue building permits. 4-14-6: EVALUATION CRITERIA: The goals and objectives of the Comprehensive General Plan or other applicable Evanston planning and design documents shall be utilized in the review of proposed site and building plans. In addition, the following criteria shall also be used to determine whether a proposed site and building plan fulfills the objectives of this Chapter. (A) Building And and Structure Location. The arrangement of the structures on the site shall allow for the effective use of the proposed development. Furthermore, such arrangement shall be compatible with development on adjacent propertyproperties. Also, the arrangement of structures on the site shall be evaluated for their potential impact on the ability to deliver provision of the Municipal services, such as access for emergency equipment. (B) Building Design And and Appearance. The appearance of buildings shall be designed to respect the attributes of adjacent and surrounding development (and any existing on site buildings proposed to remain), and to reduce any adverse impacts caused by differing architectural styles, while maintaining and promoting the city's diverse architectural fabric. Architectural style, massing, scale, proportion, window fenestration, rhythm of design elements, color palette and building materials shall be considered in determining compliance with this objective. Fulfillment of this objective shall be nonbinding on the applicant. 290 of 423 50-O-14 ~11~ (C) Landscaping. Landscape design shall create a logical transition to adjoining development, screen incompatible uses, and minimize the visual impact of parking lots on adjacent sites and roadways. Plant materials shall be selected so as to withstand Evanston's climate and the microclimate on the property. Plant materials shall be selected with the advice of city staff. (D) Graphics And and Signage. Signs shall be minimized in number and size, and integrated with architectural and site landscape features. Placement of signs shall not unduly obscure or interfere with sight lines to other properties. (E) Circulation. All circulation systems shall provide adequate and safe access to the site and be compatible with the public circulation systems to minimize dangerous traffic movements. Pedestrian and auto circulation shall be separated, insofar as is practicable. Curb cuts on the site shall be minimized. (F) Parking Areas And and Lots. Proposed parking areas or lots shall be designed, located, and screened to minimize adverse visual impact on adjacent properties. Perimeter parking lot screening/landscaping shall be provided. Interior parking lot landscaping is also required where practicable to break up large areas of parking with plant material. Parking lot drainage shall not adversely affect surrounding properties. (G) Open Space. Where practicable, open Open space on the site shall create a desirable and functional environment for patrons, pedestrians and occupants. (H) Site Illumination. Site illumination shall be designed, located and installed so as to minimize adverse impact on adjacent properties. A site lighting plan may be required by City staff. (I) Preservation. Preservation of unique architectural resources is encouraged. Development and development designs that respect desirable historical architectural resources on of surrounding sites are also encouragedshould be provided. (J) Completeness. The application for site plan and appearance review Design and Project Review must contain all the information required in section 4 of this chapter. (K) Compliance With All Other Applicable Codes. These may include, but are not limited to, the following: 1. The Evanston zoning ordinance. 2. The adopted building codes. 291 of 423 50-O-14 ~12~ 3. This code. 4-14-7: EVALUATION CRITERIA FOR TYPE 2 RESTAURANT SIDEWALK CAFES: (A) In the case of a type 2 restaurant sidewalk cafe, the following criteria, and not those in section 6 of this chapter, shall be used to evaluate the proposed use: 1. The proposed sidewalk cafe will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of other sidewalk cafes in the immediate neighborhood. 2. The proposed sidewalk cafe will not cause undue pedestrian or vehicular traffic congestion. 3. The sidewalk cafe will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. 4. The proposed sidewalk cafe will comply with all the rules and regulations contained herein except that the city council may modify or waive the requirements in subsection 7-2-6(D) of this code. 5. The proposed sidewalk cafe is not likely to have an adverse effect upon the public health, welfare, or safety. 6. The proposed sidewalk cafe meets the requirements of subsections 7-2- 6(D)4 and (D)5 of this code. (B) The site plan and appearance review committee will make written findings as to whether the proposed use meets the criteria set forth in subsection (A) of this section, and shall, within fifteen (15) working days after receipt of the completed permit application, report its findings to the city manager or his/her designee with a recommendation to the city council as to whether the permit should or should not be granted. 4-14-87: AMENDMENTS: Amendments to an approved site and building plan shall require approval in the same manner required for the original site plan. 4-14-98: TIME LIMIT ON APPROVAL: (A) No site and building plan approval shall be valid for a period longer than one year from the date of approval unless a building permit is issued and construction is actually begun within that period. 292 of 423 50-O-14 ~13~ (B) Time extensions may be authorized by the city manager Director of Community Development or his/her designee provided the applicant demonstrates that there are circumstances, difficulties or practical hardships which make compliance with the original one year approval period unreasonable. 4-14-109: APPEALS: Any final site plan and appearance review Design and Project Review decision by the city manager, or his/her designee, may be returned appealed to the site plan and appearance review Design and Project Review committee for additional consideration, modified modification, reversed reversal or affirmed affirmation by the committee of the whole upon appeal by the applicant. Such appeal shall be filed with the committee of the whole within fifteen (15) business days of the decision by the city manager Director of Community Development, or his/her designee, and the committee shall consider and decide said appeal within fifteen (15) business days thereafter. SECTION 2: That Subsection 6-3-1-3 of the City Code, is hereby further amended to read as follows: 6-3-1-3: SITE PLAN AND APPEARANCE REVIEW COMMITTEE (SPARC)DESIGN AND PROJECT REVIEW (DAPR) COMMITTEE: The Site Plan and Appearance Review Design and Project Review Committee is responsible for all site plan reviews authorized pursuant to the provisions of the separate Site Plan and Appearance Review Design and Project Review Ordinance, Ordinance No. 31-0-9350-O-14, as amended. (A copy of Ordinance No. 31-0-9350-O- 14 is included in Appendix E of this Ordinance.) Aspects which the SPARCDAPR addresses in site plan review in specified zoning districts include, but are not limited to: (A) Building and structure location. (B) Building design and appearance. (C) Landscaping. (D) Graphics and signage. (E) Circulation. (F) Parking areas and lots. (G) Open space. (H) Site illumination. 293 of 423 50-O-14 ~14~ (I) Preservation. (J) Completeness. (K) Compliance with all other applicable codes. SPARCDAPR decisions may be appealed pursuant to Section 4-14-9 of this Code.to the Planning and Development Committee of the City Council. SECTION 3: That Subsection 6-3-1-6 of the City Code is hereby further amended to read as follows: 6-3-1-6: CITY COUNCIL: The City Council: (A) Approves or disapproves any application for an amendment to the Zoning Ordinance, major variation pertaining to off-street parking and loading, special use (including a planned development), and unique use. (B) Approves or disapproves any combined application for a special use and variation(s) and any application for a major variation and a major variation pertaining to off-street parking and loading. (C) Hears and decides, through its Planning and Development Committee, any appeal from a decision of the Zoning Administrator regarding an application for a substitution for an existing special use and an application for a temporary use. (D) Hears and decides, through its Planning and Development Committee, any appeal from a decision of the Site Plan and Appearance Review Committee. (E) Take such other actions not delegated to other bodies that may be desirable and necessary to implement the provisions of this Ordinance. SECTION 4: That Subsection 6-3-5-7(A) of the City Code is hereby further amended to read as follows: (A) Review Procedure: After determining that the special use application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall prepare and forward his written recommendation accompanied by the Site Plan and AppearanceDesign and Project Review Committee's written report to the Plan Commission, in the case of planned developments, and to the Zoning Board of Appeals for all other categories of special uses. At the same time, the Zoning 294 of 423 50-O-14 ~15~ Administrator shall, in the case of a planned development, cause notice of a public hearing before the Plan Commission to be published pursuant to Section 6-3-6-8. In the case of all other special uses, the Zoning Administrator shall cause notice of a public hearing before the Zoning Board of Appeals to be published not more than thirty (30) days nor less than fifteen (15) days before the date of the hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. SECTION 5: That Subsection 6-3-6-7(A) of the City Code is hereby further amended to read as follows: (A) Pre-Application Conference: Prior to submitting a planned development application for approval, an applicant shall meet with the Zoning Administrator or his or her designee, the chairman of the Plan Commission and the Alderman of the ward in which the proposed planned development is located, or their designees in conjunction with the Site Plan and AppearanceDesign and Project Review Committee (SPARCDAPR). Where applicable, a representative of the Preservation Commission shall be present. The purpose of the conference is to enable the applicant to present the concept of the proposed planned development and to discuss the procedures and standards for planned development approval. The pre-application conference is intended to facilitate the filing and consideration of a complete application and no representation made by the Zoning Administrator, the SPARCDAPR or the representative of the Preservation Commission or Plan Commission during such conference or at any other time shall be binding upon the City with respect to the application subsequently submitted. The Zoning Administrator shall schedule the pre- application conference with the Site Plan and AppearanceDesign and Project Review Committee within fifteen (15) calendar days after receiving the applicant's request. SECTION 6: That Subsection 6-3-6-7(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Results of Pre-Application Conference: Following the pre-application conference, the Zoning Administrator and the Site Plan and AppearanceDesign and Project Review Committee shall be available to suggest modifications to the site plan as discussed during the pre-application conference. Within seven (7) calendar days, minutes of the pre-application conference shall be sent to the applicant and the Plan Commission and shall be made available upon request to interested parties by the Zoning Administrator. 295 of 423 50-O-14 ~16~ SECTION 7: That Subsection 6-7-3(B) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (B) Landscaping, screening and setbacks for the uses, equipment and accessories described in this Section shall be determined by the Site Plan and AppearanceDesign and Project Review Committee. However, buildings and structures that cover a ground area of less than nine (9) square feet shall be exempt from the landscaping, screening and yard requirements. SECTION 8: That Subsection 6-7-4 of the City Code is hereby further amended to read as follows: 6-7-4: MUNICIPAL USE EXEMPTION: Any governmental or proprietary function owned or operated by the City shall be a permitted use in any district. The City Council may approve buildings and structures owned and operated by the City that do not comply with all of the requirements of the underlying district, if they are necessary for the provision of desired City services and if the adverse impact on surrounding properties resulting from such noncompliance is minimized. Adverse impacts may be minimized by design, architectural treatment, screening, landscaping and/or placement on the lot. Such plan for reduction of adverse impact shall be subject to review by the Site Plan and Appearance Design and Project Review Committee. SECTION 9: That Subsection 6-9-1-4 of the City Code hereby further amended to read as follows: 6-9-1-4: SITE PLAN REVIEW: Applications for development approval for properties located within the business districts shall be subject to site plan review in accordance with the provisions of Chapter 3, "Implementation and Administration," of this Title and Title 4, Chapter 14, “Design and Project Review,”17, "Site Plan And Appearance Review," of this code, as amended. SECTION 10: That Subsection 6-9-1-9(B) of the City Code is hereby further amended to read as follows: (B) Site Controls And Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. It is not intended to restrict or inhibit the Site Plan and Appearance Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned 296 of 423 50-O-14 ~17~ development being proposed and that may be found in the City's "Manual Of Design Guidelines" or in common use by design professionals. 1. The minimum area for a planned development established in a business district shall be as follows: (a) B1 Ten thousand (10,000) square feet. (b) B1a Ten thousand (10,000) square feet. (c) B2 Ten thousand (10,000) square feet. (d) B3 None. 2. For all boundaries of the planned development abutting a residential property, there shall be provided a transition landscaped strip of at least ten (10) feet consisting of vegetative screening, fencing, or decorative walls in accordance with the "Manual Of Design Guidelines" and Chapter 17, "Landscaping And Screening," of this Title. The transition landscaped strip and its treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 3. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off site destination likely to attract substantial pedestrian traffic. Pedestrian ways shall not be used by other automotive traffic. 4. The location, construction, and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional parking beyond that required for the planned development to service the business district in which it is located. 5. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. 6. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water control facilities, including grading, gutter, piping and treatment of turf and maintenance of facilities. 7. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed and other pertinent information concerning the need or demand for such uses of land. 297 of 423 50-O-14 ~18~ 8. For every planned development involving structures exceeding a gross floor area of twenty thousand (20,000) square feet there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study also shall show the amount and direction of anticipated traffic flow and clearly describe what road improvements and traffic control improvements might become necessary as a result of the construction of the proposed development. 9. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. SECTION 11: That Subsection 6-12-1-3 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-12-1-3: SITE PLAN DESIGN AND PROJECT REVIEW: Applications for development approval for properties located within the Research Park District shall be subject to site plan review Design and Project Review in accordance with the provisions of Chapter 3, "Implementation and Administration" of this Ordinance, and the separate Site Plan and Appearance Design and Project Review Ordinance, Ordinance No. 31-0-9350-O-14, as amended. SECTION 12: That Subsection 6-12-1-7(B) of the City Code is hereby further amended to read as follows: (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. Their establishment is not intended to restrict or inhibit the Site Plan and Appearance Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the research park master plan, the City's Manual of Design Guidelines, or in common use by design professionals. 1. The minimum area for a planned development established in the research park districts shall be nineteen thousand five hundred (19,500) square feet. 2. For each planned development there shall be submitted a tree preservation statement evaluating each building site as to whether desirable tree stands or other natural features exist and can be preserved. 298 of 423 50-O-14 ~19~ The preservation statement shall be made part of the required landscape plan submitted as part of the planned development application. 3. Walkways developed for a planned development shall form a logical, safe, and convenient system for pedestrian access to all dwelling units, all project facilities, as well as any off-site destination likely to attract substantial pedestrian traffic. Walkways, when used by substantial numbers of children as play areas, routes to school or other principal destinations, shall be so located and safeguarded as to minimize contacts with normal automobile traffic. Street crossings shall be located, designed, and marked to promote the utmost safety. If substantial bicycle traffic is anticipated, bicycle paths shall be incorporated into the walkway system. Pedestrian ways shall not be used by other automotive traffic. 4. The location, construction and operation of parking, loading areas and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development. 5. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. 6. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water facilities including grading, gutter, piping, and treatment of turf and maintenance of facilities. 7. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. SECTION 13: That Subsection 6-13-1-3 of the City Code is hereby further amended to read as follows: 6-13-1-3: SITE PLAN REVIEW: Applications for development approval for properties within the transitional manufacturing districts shall be subject to site plan review in accordance with the provisions of Chapter 3, "Implementation And Administration," of this Title, and Title 4, Chapter 14, “Design and Project Review,”17, "Site Plan And Appearance Review," of this code, as amended. 299 of 423 50-O-14 ~20~ SECTION 14: That Subsection 6-13-1-10(B) of the City Code is hereby further amended to read as follows: (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. Their establishment is not intended to restrict or inhibit the Site Plan and AppearanceDesign and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. For planned developments incorporating residential uses a minimum of forty-five percent (45%) of the total gross area of the planned development shall be devoted to usable open space. Said open space and its proposed treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 2. For planned developments incorporating manufacturing uses said uses shall be conducted entirely within an enclosed building. Outdoor storage of merchandise or production material may be permitted, provided the storage area consists of no more than ten percent (10%) of the subject site and further provided that the storage area is completely enclosed by screened fences, walls or landscaping designed to a height and density to shield the storage area from view when viewed from off the site. 3. For all boundaries of the planned development not immediately abutting a dedicated and improved public street, there shall be provided a transiti on landscaped strip of at least five percent (5%) of the average depth of the lot or twenty-five (25) feet, whichever is greater, consisting of vegetative screening, fencing, or decorative walls in accordance with the Manual of Design Guidelines and Chapter 17, "Landscaping and Screening." The transition landscaped strip and its treatment shall be depicted on the required landscape plan and submitted as part of the planned development application. 4. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off-site designation likely to attract substantial pedestrian traffic. Walkways designed to be used by substantial numbers of children as play areas, routes to school or other principal destinations shall be located and safeguarded to minimize contacts with normal automobile traffic. Street crossings shall be located, designed, and marked to promote the utmost safety. Pedestrian-ways shall not be used by other automotive traffic. 300 of 423 50-O-14 ~21~ 5. The location, construction and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional parking beyond that required for the planned development to service the manufacturing district in which it is located. 6. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. If the planned development employs local streets within the development, said streets shall not be connected to streets outside the development in such a way as to encourage their use by through traffic. 7. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water control facilities including grading, gutter, piping, treatment of turf, and maintenance of facilities. 8. For every planned development involving twenty (20) dwelling units or more there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed and other pertinent information concerning the need or demand for such uses of land. 9. For every planned development there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study shall also show the amount and direction of anticipated traffic flow and clearly describe what road and traffic control improvements might become necessary as a result of the construction of the proposed development. 10. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. SECTION 15: That Subsection 6-14-1-3 of the City Code is hereby further amended to read as follows: 6-14-1-3: SITE PLAN DESIGN AND PROJECT REVIEW: Applications for development approval for properties located within the industrial districts shall be subject to site plan review Design and Project Review in accordance 301 of 423 50-O-14 ~22~ with the provisions of Chapter 3, "Implementation and Administration" of this Ordinance, and the separate Site Plan and Appearances Design and Project Review Ordinance, Ordinance No. 31-0-9350-O-14, as amended. SECTION 16: That Subsection 6-14-1-10(B) of the City Code is hereby further amended to read as follows: (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. Their establishment is not intended to restrict or inhibit the Site Plan and Appearance Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. For all boundaries of the planned development immediately abutting a residential property there shall be provided a transition landscaped strip of at least five percent (5%) of the average depth of the lot or twenty (20) feet, whichever is greater, consisting of vegetative screening, fencing, or decorative walls in accordance with the Manual of Design Guidelines and Chapter 17, "Landscaping and Screening." The transition landscaped strip and its treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 2. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off-site designation likely to attract substantial pedestrian traffic. Pedestrian-ways shall not be used by other automotive traffic. 3. The location, construction and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional parking beyond that required for the planned development to service the industrial district in which it is located. 4. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. If the planned development employs local streets within the development, said streets shall not be connected to streets outside the development in such a way as to encourage their use by through traffic. 5. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for 302 of 423 50-O-14 ~23~ acceptable design and construction of storm water control facilities including grading, gutter, piping, treatment of turf, and maintenance of facilities. 6. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed, and other pertinent information concerning the need or demand for such uses of land. 7. For every planned development there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study also shall show the amount and direction of anticipated traffic flow and clearly describe what road improvements and traffic control improvements might become necessary as result of the construction of the proposed development. 8. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. SECTION 17: That Subsection 6-17-2-1 of the City Code is hereby further amended to read as follows: 6-17-2-1: SITE PLAN AND APPEARANCE DESIGN AND PROJECT REVIEW COMMITTEE: (A) The landscape guidelines set forth in this Chapter 17, "Landscaping and Screening," shall be implemented by the Site Plan and Appearance Design and Project Review Committee through the site plan review process described in Chapter 3, "Implementation and Administration" and set forth in the separate Site Plan and AppearanceDesign and Project Review Ordinance, Ordinance No. 31- 0-9350-O-14, as amended, a copy of which is included as Appendix E to this document. (B) The Site Plan and AppearanceDesign and Project Review Committee's interpretation of the landscape guidelines shall be consistent with the landscape standards contained in the Manual of Design Guidelines, described in Section 6- 17-2-2 below. SECTION 18: That Subsection 6-17-2-2 of the City Code is hereby further amended to read as follows: 6-17-2-2: MANUAL OF DESIGN GUIDELINES: 303 of 423 50-O-14 ~24~ The Plan Commission shall prepare a Manual of Design Guidelines for review and approval by the City Council that shall be a separate document from this Ordinance. The Manual shall include detailed landscape design guidelines to assist developers in the preparation of landscape plans and the Site Plan and Appearance Design and Project Review Committee in its review of landscape plans. The detailed design guidelines contained in the Manual shall guide the Site Plan and Appearance Design and Project Review Committee in its implementation of the general landscape guidelines set forth in this Chapter 17, "Landscaping and Screening." The scope of landscaping guidelines that shall be contained in the Manual of Design Guidelines is set forth in Section 6-17-2-3 below. SECTION 19: That Subsection 6-17-3 of the City Code is hereby further amended to read as follows: 6-17-3: LANDSCAPE PLAN: All landscape plans shall be prepared, and plant material installed and maintained, in accordance with the Manual of Design Guidelines. Upon application by the owner of the property to the Site Plan and Appearance Design and Project Review Committee through the Zoning Administrator, the Site Plan and Appearance Design and Project Review Committee may waive or modify any landscape requirements upon making a written finding that the strict application of such standard is not practicable in light of the dimensions of the site and the approved plan of development. SECTION 20: That Subsection 6-17-9 of the City Code is hereby further amended to read as follows: 6-17-9: APPEAL: An appeal of any decision of the Site Plan and Appearance Design and Project Review Committee in connection with its implementation of the landscape requirements of this Chapter 17, "Landscaping and Screening," may be made pursuant to Section 4-14-9 of this Code.to the Planning and Development Committee of the City Council within thirty (30) days of the Site Plan and Appearance Review Committee's final decision on the landscape requirements for the site. SECTION 21: That Section 6-18-3 of the City Code is hereby further amended to read as follows: SITE PLAN AND APPEARANCE DESIGN AND PROJECT The committee establishedaddressed by ordinance 31-0-9350-O-14, as amended, 304 of 423 50-O-14 ~25~ REVIEW COMMITTEE (SPARCDAPR): whose major purpose is to review submitted sitedevelopment plans pursuant to the provisions of this Title. (Ord. 43-0- 93) SECTION 22: That Appendix E of Title 6 - Zoning of the City Code, is hereby further amended to read as follows: APPENDIX E SITE PLAN AND APPEARANCEDESIGN AND PROJECT REVIEW ORDINANCE See Title 4, Chapter 14 of this Code. SECTION 23: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 24: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 25: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 26: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 305 of 423 50-O-14 ~26~ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 306 of 423 DESIGN AND PROJECT REVIEW (DAPR) VOTING MEMBERS STAFF COMMENTS Director of Community Development * Mark Muenzer P&Z Administrator Lorrie Pearson CMO/Economic Development Megan Jones Parks, Rec. & Community Services Jim Ferrera City Engineer Sat Nagar Fire Dept. Mario Tristan Police Dept. Director of Public Works Suzette Robinson Zoning Planner/Officer Melissa Klotz Building Division Manager N/A Forestry Paul D’Agostino Neighborhood and Land Use Planner Damir Latinovic Utilities Dept. Jim Nelson 307 of 423 DESIGN AND PROJECT REVIEW (DAPR) DIRECTOR OF COMMUNITY DEVELOPMENT SIGN OFF (Required to proceed to Board/Commission) Signature: Date: Quorum. A quorum shall consist of Director of Community Development or his/her designee, one other representative from the Department of Community Development, a representative from the Department of Public Works, and a representative from the Department of Parks, Recreation and Community Services, and shall be required in order to conduct any official Committee business. ADVISORY MEMBERS STAFF COMMENTS Traffic Engineer Rajeev Dahal Cultural Arts Coordinator Jennifer Lasik Sustainable Programs Coordinator Catherine Hurley Historic Preservation Coordinator Carlos Ruiz Plan Reviewer Scott Berg Administrative Services Housing and Grants Administrator Sarah Flax Health Dept. Architect or Urban Designer (Evanston Resident) 308 of 423 For City Council meeting of October 7, 2014 Item P2 Ordinance 119-O-14 Application for a Special Use for a Type 2 Restaurant, Doc Popcorn, at 1613 Sherman Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Ellen Cholewa, Community Development Intern Subject: Ordinance 119-O-14, Granting a Special Use for a Restaurant-Type 2 at 1613 Sherman Avenue Date: October 2, 2014 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 119-O- 14 granting a special use permit for a Type 2 Restaurant, Doc Popcorn, in the D2 Downtown Retail Core District. The applicant has complied with all other zoning requirements, and meets all of the standards for a special use for this district. Summary 1613 Sherman Avenue is located on the east side of Sherman Avenue, between Davis and Church Street, in the D2 Downtown Retail Core District, and is surrounded similar commercial uses. 1613 Sherman Avenue was previously Solay Wellness, a retail store. The applicant proposes to operate Doc Popcorn, a Type 2 Restaurant, featuring freshly popped popcorn, fountain soda drinks, and possibly Dippin’ Dots ice cream. The applicant currently operates a Doc Popcorn within Gurnee Mills Mall. Doc Popcorn intends to operate from 11 a.m. to 9 p.m., seven days a week. The applicant foresees having 1-3 employees present during the weekday hours and 3-5 employees during weekend hours. Employees will likely walk to work or use public transportation. The applicant proposes renting 1-2 parking spaces in Sherman Garage for the owner and possibly one other employee. Doc Popcorn will be equipped with a handicap accessible entrance and washroom. The applicant proposes approximately 10 seats to be available to patrons within the restaurant. No exterior changes to the building are proposed, except signage on the Memorandum 309 of 423 awning. The building is a historic landmark but does not require review by the Preservation Commission since no exterior modifications are proposed. The applicant has agreed to follow the Litter Collection and Garbage Pickup Plans. City staff has not received objections to the use from any neighboring property owners. Neighborhood Benefit This use should not cause a negative cumulative effect on the surrounding neighborhood. The neighborhood will benefit from having a small business that will enhance the downtown, utilize a vacant storefront, and increase pedestrian activity in the area. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of vacant storefronts along existing commercial corridors that can add sales tax revenue and encourage a vibrant downtown. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Doc Popcorn will provide a distinctive restaurant concept in the downtown area that will encourage pedestrian activity and encourage a vibrant downtown. Legislative History September 23, 2014: The ZBA recommended unanimous approval of the special use permit for a Type 2 Restaurant with the following conditions: 1. Must comply with Litter/Garbage Pick-Up Plan 2. Hours of operation: 6 a.m. to midnight, 7 days a week 3. No employees may park on the street Attachments Proposed Ordinance 119-O-14 September 23, 2014 ZBA Draft Meeting Minutes ZBA Findings September 23, 2014 ZBA Packet - http://www.cityofevanston.org/assets/ZBA%20packet%2009.23.14.pdf 310 of 423 9/30/2014 119-O-14 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1613 Sherman Avenue in the D2 Downtown Retail Core District (“Doc Popcorn”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on September 23, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0109, an application filed by Paul Chen, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1613 Sherman Avenue (the “Subject Property”) and located in the D2 Downtown Retail Core District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Doc Popcorn,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of October 13, 2014, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 14ZMJV-0109; and 311 of 423 119-O-14 ~2~ WHEREAS, at its meetings of October 13, 2014 and October 27, 2014, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 14ZMJV- 0109. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Litter Collection Plan: The Applicant shall implement and adhere to a Litter Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all litter, from any source. For the purpose of this ordinance, “litter” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. 312 of 423 119-O-14 ~3~ C. Hours of Operation: The Applicant shall operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and 12:00 midnight on any given day. D. Employee Parking: Employees shall not park on the street during hours of operation. E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 313 of 423 119-O-14 ~4~ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 314 of 423 119-O-14 ~5~ EXHIBIT A LEGAL DESCRIPTION LOTS 5, 6, 7 AND 11 IN BLOCK 28 IN THE VILLAGE (NOW CITY) OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-18-305-002-0000 COMMONLY KNOWN AS: 1613 Sherman Avenue, Evanston, Illinois. 315 of 423 Page 1 of 4 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, September 23, 2014 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Myrna Arevalo, Beth McLennan, Mary Beth Berns Members Absent: Andrew Gallimore, Scott Gingold Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:05pm. Approval of Minutes The minutes from the September 9, 2014 Zoning Board of Appeals meeting were motioned for approval with one correction. Ms. Cullen made the motion and it was seconded by Ms. McLennan. The motion was approved 4-0, 1 member abstained. New Business 1840 Oak Street ZBA 14ZMJV-0112 Amy Joffe, property owner, applies for major zoning relief for off-street parking. The applicant requests a parking variance to allow 34 parking spaces where 106 parking spaces are required (Zoning Code Section 6-16-3-5-Table 16-B). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Ms. McLennan motioned to continue this case to the November 4, 2014 Zoning Board of Appeals meeting. Ms. Cullen seconded the motion and it was approved 5-0. 1613 Sherman Avenue ZBA 14ZMJV-0109 Paul Chen, lessee, applies for a special use permit for a Type 2 Restaurant, Doc Popcorn, at 1613 Sherman Avenue. 1613 Sherman Avenue is located in the D2 Downtown Retail Core District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Paul Chen, lessee, explained the proposal: • Intend to produce and sell popcorn as a retail establishment • Provide seating for 8-10 customers • Hours of operation: Mon-Fri 10 a.m. to 10 p.m., Weekends 10 a.m. to midnight • 1-2 employees present on weekdays, 3-5 employees present on weekends • Parking in city garage available, if necessary • Agrees to Litter Plan • Currently operates store in Gurnee Mills (~2 years) 316 of 423 Page 2 of 4 Zoning Board of Appeals Ms. Cullen and Ms. Arevalo inquired about deliveries. Mr. Chen explained that deliveries would occur once a week by UPS or FedEx and the dumpster would be emptied twice a week. The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. McLennan motioned to recommend approval of the proposal with the following conditions: • Litter/Garbage Plan. • Employees cannot park on the street. • Hours of operation fall between 6 a.m. and midnight 7 days a week The motion was seconded by Ms. Cullen and approved 5-0. 1118 Colfax Street ZBA 14ZMJV-0110 Corrie Kasprzycki, property owner, applies for major zoning relief to convert a screen porch into habitable space. The applicant requests a 15’ front yard setback where 27’ is required (Zoning Code Section 6-8-2-8-A-1). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Corrie Kasprzycki, property owner, explained the proposal: • The house was built in 1922 • House purchased in 2008 • Need more habitable space since family has expanded • Replace screens with windows and add heat • Building footprint will remain the same Chair Rodgers asked how the applicant enters her home. Ms. Kasprzycki said that she enters her house at the side entrance. She then submitted a letter of support from her neighbors with ~18 signatures. Chair Rodgers then inquired as to what was the average setback on the block. The applicant said that the neighbor to the west of her house has the same setback with an open porch and the house on the other side is setback a bit more. The ZBA entered into deliberations. Chair Rodgers expressed concerns about when cases like this are granted, the property owner may come back to ask to add a new porch. Ms. Mclennan noted that this is a very deep lot. Ms. Berns stated that most of the block is in line with the 27’ setback. The approval of this project will change the character of this block. She went on to say that it was only a matter of time before they want to build a front porch even closer to the front lot line and want to add a second story addition above this habitable space. 317 of 423 Page 3 of 4 Zoning Board of Appeals The Standards were addressed: 1. Yes No- Ms. Berns 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McLennan motioned to recommend approval of the proposal with the following conditions: • The project must be in substantial compliance of the documents and testimony on record. The motion was seconded by Ms. Arevalo and approved 4-1. 1909 – 1911 Howard Street ZBA 14ZMJV-0111 Joy Shumate, lessee, applies for a special use permit for a Daycare Center – Child, A Step By Step Learning Academy, Inc., at 1909-1911 Howard Street. 1909-1911 Howard Street is located in the C1, Commercial District, which requires a special use permit for a Daycare Center – Child to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Joy Shumate, lessee, explained the proposal: • Caters to 6 weeks old to 3 year old children • Applicant currently operates home daycare at 2122 Dobson Street • There will be 28 children total (currently have 10 in home daycare) Chair Rodgers noted that there were other adjoining businesses on the property and asked what the proposed space was currently being purposed as. Ms. Shumate responded that it takes up two spaces and is currently vacant. She anticipates hiring 5 employees and hours of operation will take place between 6:30 a.m. and 6:30 p.m. Chair Rodgers then asked about the parking situation. Ms. Shumate said that most employees will be using public transit, but she will also lease 7-8 spaces behind the building as well. Public parking is also available down the street. Ms. Shumate clarified that hours of operation will never exceed 7 p.m. because any child left that late would require a DCFS contact. Ms. McLennan asked how many families had multiple children being cared for at the daycare. Ms. Shumate said there were three families with multiple children in her care, so 28 vehicles would not be trying to drop off their children at the daycare. Chair Rodgers asked if city staff had any concerns about vehicles turning out of the alley. Ms. Klotz said that Public Works did not note any concerns at the SPAARC meeting. Ms. Arevalo inquired as to where drop-offs would be taking place. Ms. Shumate said that drop- offs would occur in the back parking lot; adjacent to the alley. Ms. McLennan asked if drop-offs would be staggered time-wise. Ms. Shumate said she anticipates a lot of the drop-offs occurring on the earlier side, but there should be a decent amount of drop-offs later in the morning as well. 318 of 423 Page 4 of 4 Zoning Board of Appeals Ms. McLennan asked when the other businesses in the vicinity closed. Ms. Shumate responded that the Vet center usually closes at 4 p.m. Ms. McLennan then asked how long the applicant had been operating her business, to which Ms. Shumate replied, 3 years. The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Klotz noted that Standards 1 & 9 will be found compliant per the proposed text amendment that is currently in process. Ms. Cullen motioned to recommend approval of the proposal with the following conditions: • Employees cannot park on the street. • Hours of operation: 6 a.m. to 9 p.m. The motion was seconded by Ms. McLennan and approved 5-0. Ms. Klotz noted that the ZBA rule changes will be proposed in October. The meeting adjourned at 8:00 p.m. 319 of 423 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on September 23, 2014, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-11-3-4 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 Case Number: 14ZMJV-0109 Address or Location: 1613 Sherman Avenue Applicant: Paul Chen Proposed Special Use: Restaurant-Type 2, Doc Popcorn, in D2 District 320 of 423 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1. The restaurant must abide by Litter Collection and Pick-Up Plan 2. Employees are not to park on the street 3. Hours of operation fall between 6 a.m. and 7 p.m., 7 days a week _____ denial of the proposed special use. __________________________________________ Date: _____________ Matt Rodgers Zoning Board of Appeals Chair 321 of 423 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold _____ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ _______ Andrew Gallimore _____ ____ 322 of 423 For City Council meeting of October 13, 2014 Item P3 Ordinance 110-O-14: Text Amendment Daycare Centers – Child and Adult For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Department Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Ordinance 110-O-14 Zoning Ordinance Text Amendment Daycare Centers – Child & Daycare Centers – Adult in C1 and C2 Districts 14PLND-0106 Date: September 30, 2014 Recommended Action: Staff recommends adoption of Ordinance 110-O-14 to allow Daycare Center – Child and Daycare Center – Adult as Special Uses in C1 and C2 Commercial Districts. Summary On June 23, 2014 staff received an application for a daycare center for children to be located at 1909-1911 Howard Street, which is zoned C1-Commercial. Daycare centers for children are not currently allowed as Permitted or Special Uses in the C1 District. Daycare Center – Child is allowed as a Special Use in all residential, business and downtown areas including the C1a District but is not allowed in C1 and C2 Districts. Daycare Center – Adult is allowed in similar fashion including as a Special Use in the C1a District but not in C1 and C2 Districts. Both C1 and C2 districts allow Daycare center – Domestic animal (such as doggy daycare facilities) as a Special Use, but do not allow daycare centers for children or adults. The C1-Commercial District is intended to provide appropriate locations for contemporary shopping areas. Shopping centers and commercial strips are characterized by large parking areas and multiple tenants are encouraged. The Dempster/Dodge shopping area and Target/Best Buy shopping center on Howard Street are typical examples of C1 districts, but smaller C1 districts are found throughout the City. The C2-Commercial District is intended to provide suitable locations for general business and commercial activities including automobile vehicle sales and services and other similar establishments that due to their nature may have larger impacts on Memorandum 323 of 423 surrounding properties. As a result, C2 areas are concentrated along railroad lines or heavily travelled commercial arterial roadways such as Green Bay Road. Based on the typical layout and operation of daycare centers (child or adult), C1 and C2 districts are equally suitable, if not more appropriate, to accommodate daycare centers when compared to the C1a district which is located along Chicago Avenue between South Boulevard and Lee Street. Adequate parking and pick-up/drop-off areas are necessary for daycare centers, and properties in C1 and C2 Districts typically have large parking areas where drop-off areas can be designed or parking spaces can be devoted to short term pick-up/drop-off use. Those properties also tend to be larger and may accommodate outside play areas for children. Allowing daycare centers for children or adults in all commercial districts will increase the amount of commercial space eligible for such uses. This is particularly important considering that Evanston is a popular destination for young families and the need for adult daycare centers will increase with the aging baby boomer population. The proposed zoning regulations for Daycare Center -- Child and Daycare Center – Adult are summarized in the table below: Current Regulations Proposed Regulations Daycare Center – Child Permitted Use in: RP No Change Special Use in: R1, R2, R3, R4, R4a, R5, R6, C1a, B1, B1a, B2, B3, D1, D2, D3, D4, O1, T2, U1, U1a, oH Add as a Special Use: in C1 and C2 Daycare Center - Adult Permitted Use in: RP No Change Special Use: R1, R2, R3, R4, R4a, R5, R6, C1a, B1, B1a, B2, B3, D1, D3, D4, O1, T2, U1, U1a, oH Add as a Special Use: in C1 and C2 Both uses are not permitted in all M, all I, U2, U3 and T1 districts. Daycare Center – Adult is not allowed in the D2 District. Additionally, all Daycare Centers – Child are subject to the general requirements of Section 6-4-2 “Child Day Care Homes”, while all Daycare Centers – Adult are subject to the general requirements of Section 6-4-3. Both sections require that all daycare centers apply for and obtain a license from the City Department of Health and Human Services. Staff’s proposal will also include the same requirement that the uses must continue to comply with Sections 6-4-2 or 6-4-3 respectively. Legislative History September 10, 2014 – The Plan Commission unanimously forwarded a positive recommendation to the City Council. Attachments Proposed Ordinance 110-O-14 Plan Commission Minutes 09/10/2014 – DRAFT Plan Commission Packet 09/10/2014 324 of 423 9/2/2014 110-O-14 AN ORDINANCE Amending Portions of the Zoning Ordinance to Include “Daycare Center–Child” and “Daycare Center–Adult” as Special Uses in the C1 and C2 Commercial Districts WHEREAS, on September 10, 2014, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 14PLND-0106 to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relating to the addition of the Special Uses known as “Daycare Center–Child” and “Daycare Center–Adult” to the C1 and C2 Commercial Districts; and WHEREAS, the Plan Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the standards for text amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of October 13, 2014, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Plan Commission in case no. 14PLND-0106 and recommended City Council approval thereof; and WHEREAS, at its meetings of October 13, 2014 and October 27, 2014, the City Council considered and adopted the records and recommendations of the Plan Commission and the Planning and Development Committee, 325 of 423 110-O-14 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Subsection 6-10-2-3 of the Zoning Ordinance, “Special Uses” in the C1 District, is hereby amended to include “Daycare Center–Child (subject to the general requirements of Section 6-4-2 of this Title)” and “Daycare Center–Adult (subject to the general requirements of Section 6-4-3 of this Title).” SECTION 3: Subsection 6-10-4-3 of the Zoning Ordinance, “Special Uses” in the C2 District, is hereby amended to include “Daycare Center–Child (subject to the general requirements of Section 6-4-2 of this Title)” and “Daycare Center–Adult (subject to the general requirements of Section 6-4-3 of this Title).” SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. 326 of 423 110-O-14 ~3~ SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 327 of 423 DRAFT Page 1 of 3 Plan Commission Minutes 09/10/2014 MEETING MINUTES PLAN COMMISSION Wednesday, September 10, 2014 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room 2404 Members Present: Scott Peters (Chair), Jim Ford, Terri Dubin, Carol Goddard, Lenny Asaro, Richard Shure, Colby Lewis, Andrew Pigozzi Members Absent: Kwesi Steele, Associate Members Present: None Associate Members Absent: David Galloway, Seth Freeman, Stuart Opdycke, Staff Present: Damir Latinovic, Neighborhood and Land Use Planner Lorrie Pearson, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Presiding Member: Scott Peters, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Peters called the meeting to order at 7:00 P.M and explained the general meeting procedure, schedule, agenda items, time limits on public testimony and opportunities for cross examination of witnesses. Chairman Peters concluded the opening statement by saying that the Plan Commission forwards a recommendation to the City Council which makes the final determination on any matters discussed by the Plan Commission. … A. TEXT AMENDMENT TO THE ZONING ORDINANCE 14PLND-0106 Daycare Center-Child and Daycare Center-Adult in C1 and C2 Districts Specifically consider a text amendment, pursuant to City Code Title 6 – Zoning, regarding § 6-10-2-3 Special Uses in C1 Commercial District and § 6-10-4-3, Special Uses in C2 Commercial District, to add Daycare Center – Adult (subject to the general requirements of Section 6-4-3 of this Title) and Daycare Center – Child (subject to the general requirements of Section 6-4-2 of this Title). Mr. Latinovic summarized the staff report. Staff believes the proposal meets the standards of approval and recommends that Daycare Centers for children and adults be added as a special use to C1 and C2 commercial districts. 328 of 423 DRAFT Page 2 of 3 Plan Commission Minutes 09/10/2014 Commissioner Shure asked about the notice requirement for shopping centers. Mr. Latinovic stated that only the owner of the shopping center (tax payer of record) is notified by mail, but a sign is also installed on the property in question. Upon a question, Chairman Peters stated that the Rules Committee can review notice requirements and see if it would be feasible to notify tenants/renters and not only tax payers of record. Mr. Latinovic stated that staff also notifies merchant associations via email. Commissioner Asaro asked about a clarification regarding day care centers in Research Park district to which Mr. Latinovic stated that the proposal is only for C1 and C2 districts. Upon a question by Commissioner Pigozzi about the outdoor space, Mr. Latinovic stated State of Illinois regulates and license such facilities and there are requirements for outdoor play areas. Discussion followed on specific space needs for daycare centers and why they are allowed by right in the Research Park district and different regulations that affect the D2 district. Commissioner Ford stated this proposal makes him a little uneasy because there are no specific requirements for outdoor space. Commissioner Dubin stated that daycare centers are often a necessity and not a luxury and requiring all of them to have outdoor space may not be possible. Discussion followed on what requirements could be added during the Special Use review process. With no further discussion Commissioner Asaro made a motion to approve the proposed text amendment. Commissioner Shure seconded the motion. The motion was approved by a voice call 8-0. Mr. Latinovic reminded everyone there will be a Zoning Committee meeting next week on September 17, 2014. He also reminded the commissioners about the APA-IL Conference to be held in Evanston Oct 1-3 and asked any member of the Commission interested in attending to let him know. He would register the Commissioners with cost of attendance for the Oct. 2 Plan Commission track covered by the City. 2. ADJOURNMENT There being no further discussion, Commissioner Godard made a motion to adjourn the meeting. Commissioner Asaro seconded the motion. A voice vote was taken and the motion was approved by voice call 8-0. The meeting was adjourned at 7:26 pm. 329 of 423 DRAFT Page 3 of 3 Plan Commission Minutes 09/10/2014 Respectfully Submitted, Damir Latinovic Neighborhood and Land Use Planner Community Development Department 330 of 423 Plan Commission CASE # 14PLND-0106 Zoning Ordinance Text Amendment Daycare Center - Child and Daycare Center - Adult in C1and C2 Districts 331 of 423 Page 1 of 3 To: Chair and Members of the Plan Commission From: Mark Muenzer, Community Development Director Lorrie Pearson, Planning and Zoning Administrator Damir Latinovic, Neighborhood and Land Use Planner Subject: Zoning Ordinance Text Amendment Daycare Center – Child & Daycare Center – Adult in C1 and C2 Districts 14PLND-0106 Date: September 4, 2014 Request Staff recommends adding Daycare Center – Child and Daycare Center – Adult as Special Use in C1- and C2- Commercial Districts. Notice The Application has been filed in conformance with applicable procedural and public notice requirements. Analysis On June 23, 2014 staff received an application for a daycare center for children to be located at 1909-1911 Howard Street. The property, commonly known as 1909-1911 Howard Street, is zoned C1-Commercial. Daycare centers for children are not currently allowed as Permitted or Special Uses in the C1 District. Upon further investigation, staff found that a Daycare Center – Child is allowed as a Special Use in the C1a District but not in C1 and C2 Districts. The same is the case for Daycare Center – Adult, which is allowed as a Special Use in the C1a District but not in C1 and C2 Districts. In fact, Daycare Center – Child and Daycare Center – Adult are allowed in the same manner either as Permitted Use or Special Use across all zoning districts, except in the D2-Downtown Transition District where the Daycare Center – Child is allowed as a Special Use but Daycare Center – Adult is not permitted at all. The table below summarizes the existing and proposed zoning regulations for Daycare Centers- Child and Daycare Center - Adult: Memorandum 332 of 423 Page 2 of 3 Current Regulations Proposed Regulations Daycare Center – Child Permitted Use in: RP Special Use in: R1, R2, R3, R4, R4a, R5, R6, C1a, B1, B1a, B2, B3, D1, D2, D3, D4, O1, T2, U1, U1a, oH Special Use: in C1 and C2 Daycare Center - Adult Permitted Use in: RP Special Use: R1, R2, R3, R4, R4a, R5, R6, C1a, B1, B1a, B2, B3, D1, D3, D4, O1, T2, U1, U1a, oH Special Use: in C1 and C2 Both uses are not permitted in all M, all I, U2, U3 and T1 districts. Daycare Center – Adult is not allowed in the D2 District. Additionally, all Daycare Centers – Child are subject to the general requirements of Section 6-4-2 “Child Day Care Homes”, while all Daycare Centers – Adult are subject to the general requirements of Section 6-4-3. Both sections require that all daycare centers apply for and obtain a license from the City Department of Health and Human Services. Staff’s proposal to allow Daycare Centers – Child and Daycare Centers – Adult as Special Use in C1 and C2 Districts will also include the same requirement that the uses must comply with Sections 6-4-2 or 6-4-3 respectively. Per the Zoning Ordinance, the C1-Commercial District is intended to provide appropriate locations for contemporary shopping developments. Uses such as commercial strips and shopping centers characterized by large parking areas and multiple tenants are encouraged. Dempster/Dodge shopping area and Target/Best Buy shopping center on Howard Street are typical examples of C1 districts, but smaller C1 districts are found throughout the City. The C2-Commercial District is intended to provide suitable locations for general business and commercial activities including automobile vehicle sales and services and other similar establishments that due to their nature may have larger impacts on surrounding properties. As a result, C2 areas are concentrated along railroad lines or heavily travelled commercial arterial roadways such as Green Bay Road north of Central Street. There is only one C1a-Commercial District in the City located along Chicago Avenue between South Boulevard and Lee Street. The intent of the C1a district is to allow development of multiple family residential buildings or mixed use buildings consisting of retail and office uses on the ground level and office uses and/or residential dwellings located above. Higher FAR and height allowances are permitted within the C1a district. Based on the locations of the commercial districts and the typical layout and operation of daycare centers (child or adult), staff believes C1 and C2 districts are equally suitable if not more appropriate to accommodate daycare centers when compared to the C1a district. Due to the nature of the business operation, adequate parking and pick-up/drop- off areas are very important for daycare centers. Properties and shopping centers in C1 and C2 Districts along busy arterials typically do have large parking areas where drop- 333 of 423 Page 3 of 3 off areas can be designed or parking spaces can be devoted to short term pick-up/drop- off use. Those properties also tend to be larger and may accommodate outside play areas for children. Allowing daycare centers for children or adults in all commercial districts will increase the amount of commercial space eligible for such uses. This is particularly important considering that Evanston is a popular destination for young families and millennials. It is also important to recognize the need for adult daycare centers will increase with the aging baby boomer population. It is worth noting that both C1 and C2 districts allow Daycare center – Domestic animal (such as doggy daycare facilities) as a Special Use, but do not allow daycare centers for children or adults. It is fair to assume that a daycare center for children or adults would likely cause less negative impact to the surrounding uses than a use such as doggy daycare. Standards of Approval The proposed Zoning Ordinance Text Amendment to allow Daycare Centers – Child and Daycare Centers – Adult as Special Uses in C1 and C2 Districts meets the standards for approval of amendments outlined in Section 6-3-4-5 of the City Code. The proposal is consistent with the Comprehensive General Plan. The proposal will increase the number of potential commercial properties where daycare centers for children or adults could locate which is consistent with the goal of the Plan to maintain a diverse range of businesses and commercial areas. Daycare centers for children or adults are compatible with other uses and businesses typically found within shopping centers along busy arterials where C1 and C2 districts are located. The proposal will not have a negative effect on property values in C1 and C2 districts. In fact, the proposed text amendment increases the number of potential businesses that could locate in C1 and C2 areas which may result in lower vacancy rates and have a positive effect on property values in their immediate vicinities. By allowing the uses as Special Use, any application for a daycare center must be reviewed by the Plan Commission and is approved by the City Council whereby staff assures adequate public facilities and services exist for the proposed use. Recommendation Based on the analysis above, staff believes the proposed text amendment to allow Daycare Center – Child and Daycare Center – Adult as Special Uses in C1 and C2 districts is appropriate and meets the standards of approval. Staff recommends the Plan Commission make a positive recommendation to the City Council regarding the proposed Zoning Ordinance Text Amendment. Attachments Ordinance 110-O-14 Map of C1, C1a and C2 Commercial Districts Section 6-4-2 Child Daycare Homes Section 6-4-3 Adult Daycare Homes 334 of 423 Ridge AveDobsonSt Simpson S t South Blvd Colfax St Milburn St St e w a r t Av e Elgin R d Pr a i r i e A v e G r e e n B a y R d Central St Sheridan RdDewey AveDavis StLemarAve Clark St Isabella St McCormick BlvdIsabella St BroadwayAveOakton St Lake St Emerson St Pr a i r i e A v e Main St Maple AveMulford St OrringtonAveUniversity Pl Brummel StHurd AveJacksonAveBryantAveJudson AveAsbury AveEwing AveShermanAveMadison StMonroeSt Park Pl Harrison St Keeney St Howard St Thayer St Crain St Wilder StAshland AveSeward St Austin St Cleveland StDewey AveNoyes StPioneerRd Lyons St Ashland AveBennettAveMulford StHarvard TerPrinceton AveAshland AveMcDanielAveWesley AveProspect AveHarrison St Crain St Hartrey AveDewey AveSimpson St Ingleside Pl Foster StNoyesCt Pitner AveWesleyAveWesley AveGrey AveGrey AveGrey AveCallan AvePark Pl Crain St Hartzell St RoslynPl Dobson St Otto Ln Grey AveClark St Brummel StEwing AveReese AveKirk St Wesley AveAshland AveSeward StFosterStDarrow AveReba Pl Clinton Pl Central St Thayer St Cowper AveHastings AveCase StBrown AveMarcy AveLawndale AveRidgeway AveMichiganAveBrown AveBrown AveRidgeCtGreyAveHurdAvePrattCtKnoxCir BrummelPl Mu lford St Hinman AveHartrey AveRidge AvePitnerAveMaple AveMaple AveMcDanielAveElmwood AveHartreyAveSherman AveFowler AveSh e r i d a nRdHartrey AveSheridan RdCrawford AveChicagoAveOrrington AveJudsonAveElmAveForest AveP o p l a r A v e Custer AveCentralParkAveAsbury AveSheridanRd McDaniel AveAsbury AveEastwood AveDewey AveBarton AveWesleyAveLincolnwood DrForest AveBrown AveMichiganAveFlorence AveAshland AveBryantAveLakeShoreBlvdCampusDrGrey AveLeland AveE a s t R a i l r o a d A v e Darrow AveTech DrDarrowAveGrey AveGirardAveC2 C1 C1 C1 C2 C2C2 C1C2C2 C1C2 C1 C1 C1a C2 C1 C1 C1C1 C2 C2 C1 C2 0 1,500 3,000750Feet ¯Commercial Zoning Districts C1, C1a and C2335 of 423 336 of 423 337 of 423 For City Council meeting of October 13, 2014 Item P4 Ordinance 120-O-14 Special Use for a Daycare Center-Child at 1909-11 Howard Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Ellen Cholewa, Community Development Intern Subject: Ordinance 120-O-14, Granting a Special Use for a Child Daycare Center at 1909-1911 Howard Street Date: October 2, 2014 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 120-O- 14 granting a special use permit for a Child Daycare Center in the C1 Commercial District. The applicant proposes to operate A Step By Step Learning Academy at 1909- 1911 Howard Street. The applicant has complied with all other zoning requirements, and meets all of the standards for a special use for this district. Summary 1909-1911 Howard Street is located on the northwest corner of Howard Street and Dodge Avenue in the C1 Commercial District. The property is surrounded by similar commercial uses on Howard Street and single family residences to the north. The unit in question is located along the west side of the property, adjacent to the alley, and was previously CW Quality Cleaners. The applicant proposes to operate A Step By Step Learning Academy, a Daycare Center-Child, at 1909-1911 Howard Street. A Step By Step Learning Academy will operate as a daycare center for children two months to three years in age. The applicant currently operates an in-home daycare at 2122 Dobson Street. At full capacity, the proposed daycare center will care for 28 children at any given time: up to 12 infants/toddlers and 16 two-three year olds. Three employees will work with the infants/toddlers and two employees will work with the two to three year olds. A Step By Step Learning Academy anticipates operating from 6:30 a.m. to 6:30 p.m. during the week. The daycare center proposes to use the parking lot at the rear of the building for drop-offs and pick-ups. The daycare center will have 8-10 of the 17 total Memorandum 338 of 423 parking spaces available for their use. Drop-off traffic will be heaviest between 6:30-8 a.m., when the other two businesses on the property, a nail salon and the Vet Center, are not yet open. Pick-up will be heaviest between 5:30-6:30 p.m., when the Vet Center is typically closed. The applicant anticipates pick-ups and drop-offs will not overload the parking lot since many of the children are siblings who share rides, and because clients typically arrive at staggered times. In the event all parking spaces are full, pick-ups and drop-offs will utilize the area between the parking spaces and the alley just west of the building (see site plan). Pick-ups and drop-offs will not occur on Howard Street, Dodge Avenue, or the alley. The daycare center will utilize the safe passage route of Howard to Dodge Avenue to Brummel Street to visit Brummel-Richmond Park for outdoor play time. There will also be a 480 square foot indoor play area available. The facility will be licensed by the Illinois Department of Child and Family Services (DCFS). City staff has not received objections to the use from any neighboring property owners. Neighborhood Benefit This use should not cause a negative cumulative effect on the surrounding neighborhood. The neighborhood will benefit from having a small business that will provide a needed service and utilize a vacant storefront. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of vacant storefronts to encourage strong business districts and economic revitalization. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. A Step By Step Learning Academy will utilize a vacant storefront and encourage economic stability in the Howard Street corridor. Legislative History September 23, 2014: The ZBA recommended unanimous approval of the special use permit for a Daycare Center-Child with the following conditions: 1. Employees cannot park on the street. 2. Hours of operation: 6 a.m. to 9 p.m. Attachments Proposed Ordinance 120-O-14 September 23, 2014 ZBA Draft Meeting Minutes ZBA Findings 339 of 423 September 23, 2014 ZBA Packet: http://www.cityofevanston.org/assets/ZBA%20packet%2009.23.14.pdf 340 of 423 9/30/2014 120-O-14 AN ORDINANCE Granting a Special Use Permit for a Child Daycare Center Located at 1909 – 1911 Howard Street in the C1 Commercial District (“A Step By Step Learning Academy, Inc.”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on September 23, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0111, an application filed by Joy Shumate, lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1909 – 1911 Howard Street (the “Subject Property”) and located in the C1 Commercial District, for a Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Child Daycare Center, “A Step By Step Learning Academy, Inc.,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Child Daycare Center met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of October 13, 2014, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 14ZMJV-0111; and 341 of 423 120-O-14 ~2~ WHEREAS, at its meetings of October 13, 2014 and October 27, 2014, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Child Daycare Center on the Subject Property as applied for in case no. 14ZMJV- 0111. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Child Daycare Center authorized by this ordinance only between the hours of 6:00 a.m. and 9:00 p.m. on any given day. D. Employee Parking: Employees shall not park on the street during hours of operation. E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 342 of 423 120-O-14 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 343 of 423 120-O-14 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 1 IN BLOCK 1 IN OLIVER SALINGER AND COMPANY’S SECOND HOWARD STREET ADDITION, IN THE SOUTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. THE WEST 125 FEET OF THE EAST 158 FEET OF THE NORTH 40 FEET OF THE SOUTH 2.572 CHAINS OF THE EAST 19.43 CHAINS OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 10-25-113-045-0000 COMMONLY KNOWN AS: 1909 – 1911 Howard Street, Evanston, Illinois. 344 of 423 Page 1 of 4 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, September 23, 2014 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Myrna Arevalo, Beth McLennan, Mary Beth Berns Members Absent: Andrew Gallimore, Scott Gingold Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:05pm. Approval of Minutes The minutes from the September 9, 2014 Zoning Board of Appeals meeting were motioned for approval with one correction. Ms. Cullen made the motion and it was seconded by Ms. McLennan. The motion was approved 4-0, 1 member abstained. New Business 1840 Oak Street ZBA 14ZMJV-0112 Amy Joffe, property owner, applies for major zoning relief for off-street parking. The applicant requests a parking variance to allow 34 parking spaces where 106 parking spaces are required (Zoning Code Section 6-16-3-5-Table 16-B). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Ms. McLennan motioned to continue this case to the November 4, 2014 Zoning Board of Appeals meeting. Ms. Cullen seconded the motion and it was approved 5-0. 1613 Sherman Avenue ZBA 14ZMJV-0109 Paul Chen, lessee, applies for a special use permit for a Type 2 Restaurant, Doc Popcorn, at 1613 Sherman Avenue. 1613 Sherman Avenue is located in the D2 Downtown Retail Core District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Paul Chen, lessee, explained the proposal: • Intend to produce and sell popcorn as a retail establishment • Provide seating for 8-10 customers • Hours of operation: Mon-Fri 10 a.m. to 10 p.m., Weekends 10 a.m. to midnight • 1-2 employees present on weekdays, 3-5 employees present on weekends • Parking in city garage available, if necessary • Agrees to Litter Plan • Currently operates store in Gurnee Mills (~2 years) 345 of 423 Page 2 of 4 Zoning Board of Appeals Ms. Cullen and Ms. Arevalo inquired about deliveries. Mr. Chen explained that deliveries would occur once a week by UPS or FedEx and the dumpster would be emptied twice a week. The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. McLennan motioned to recommend approval of the proposal with the following conditions: • Litter/Garbage Plan. • Employees cannot park on the street. • Hours of operation fall between 6 a.m. and midnight 7 days a week The motion was seconded by Ms. Cullen and approved 5-0. 1118 Colfax Street ZBA 14ZMJV-0110 Corrie Kasprzycki, property owner, applies for major zoning relief to convert a screen porch into habitable space. The applicant requests a 15’ front yard setback where 27’ is required (Zoning Code Section 6-8-2-8-A-1). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Corrie Kasprzycki, property owner, explained the proposal: • The house was built in 1922 • House purchased in 2008 • Need more habitable space since family has expanded • Replace screens with windows and add heat • Building footprint will remain the same Chair Rodgers asked how the applicant enters her home. Ms. Kasprzycki said that she enters her house at the side entrance. She then submitted a letter of support from her neighbors with ~18 signatures. Chair Rodgers then inquired as to what was the average setback on the block. The applicant said that the neighbor to the west of her house has the same setback with an open porch and the house on the other side is setback a bit more. The ZBA entered into deliberations. Chair Rodgers expressed concerns about when cases like this are granted, the property owner may come back to ask to add a new porch. Ms. Mclennan noted that this is a very deep lot. Ms. Berns stated that most of the block is in line with the 27’ setback. The approval of this project will change the character of this block. She went on to say that it was only a matter of time before they want to build a front porch even closer to the front lot line and want to add a second story addition above this habitable space. 346 of 423 Page 3 of 4 Zoning Board of Appeals The Standards were addressed: 1. Yes No- Ms. Berns 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McLennan motioned to recommend approval of the proposal with the following conditions: • The project must be in substantial compliance of the documents and testimony on record. The motion was seconded by Ms. Arevalo and approved 4-1. 1909 – 1911 Howard Street ZBA 14ZMJV-0111 Joy Shumate, lessee, applies for a special use permit for a Daycare Center – Child, A Step By Step Learning Academy, Inc., at 1909-1911 Howard Street. 1909-1911 Howard Street is located in the C1, Commercial District, which requires a special use permit for a Daycare Center – Child to operate (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Joy Shumate, lessee, explained the proposal: • Caters to 6 weeks old to 3 year old children • Applicant currently operates home daycare at 2122 Dobson Street • There will be 28 children total (currently have 10 in home daycare) Chair Rodgers noted that there were other adjoining businesses on the property and asked what the proposed space was currently being purposed as. Ms. Shumate responded that it takes up two spaces and is currently vacant. She anticipates hiring 5 employees and hours of operation will take place between 6:30 a.m. and 6:30 p.m. Chair Rodgers then asked about the parking situation. Ms. Shumate said that most employees will be using public transit, but she will also lease 7-8 spaces behind the building as well. Public parking is also available down the street. Ms. Shumate clarified that hours of operation will never exceed 7 p.m. because any child left that late would require a DCFS contact. Ms. McLennan asked how many families had multiple children being cared for at the daycare. Ms. Shumate said there were three families with multiple children in her care, so 28 vehicles would not be trying to drop off their children at the daycare. Chair Rodgers asked if city staff had any concerns about vehicles turning out of the alley. Ms. Klotz said that Public Works did not note any concerns at the SPAARC meeting. Ms. Arevalo inquired as to where drop-offs would be taking place. Ms. Shumate said that drop- offs would occur in the back parking lot; adjacent to the alley. Ms. McLennan asked if drop-offs would be staggered time-wise. Ms. Shumate said she anticipates a lot of the drop-offs occurring on the earlier side, but there should be a decent amount of drop-offs later in the morning as well. 347 of 423 Page 4 of 4 Zoning Board of Appeals Ms. McLennan asked when the other businesses in the vicinity closed. Ms. Shumate responded that the Vet center usually closes at 4 p.m. Ms. McLennan then asked how long the applicant had been operating her business, to which Ms. Shumate replied, 3 years. The ZBA entered into deliberations. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Klotz noted that Standards 1 & 9 will be found compliant per the proposed text amendment that is currently in process. Ms. Cullen motioned to recommend approval of the proposal with the following conditions: • Employees cannot park on the street. • Hours of operation: 6 a.m. to 9 p.m. The motion was seconded by Ms. McLennan and approved 5-0. Ms. Klotz noted that the ZBA rule changes will be proposed in October. The meeting adjourned at 8:00 p.m. 348 of 423 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on September 23, 2014, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-10-2-3 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 Case Number: 14ZMJV-0111 Address or Location: 1909-1911 Howard Street Applicant: Joy Shumate Proposed Special Use: Daycare Center-Child, A Step By Step Learning Academy, in C1 District 349 of 423 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1. Employees are not to park on the street 2. Hours of operation fall between 6 a.m. and 9 p.m. _____ denial of the proposed special use. __________________________________________ Date: _____________ Matt Rodgers Zoning Board of Appeals Chair 350 of 423 P LANNING AND Z ONING D IVISION 847-866-2930 zoning@cityofevanston.org Community Development Department 847-448-8126 www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3700 Evanston, IL 60201 Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold _____ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ _______ Andrew Gallimore _____ ____ 351 of 423 For City Council meeting of October 13, 2014 Item P5 Ordinance 116-O-14: Special Use for Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Mark Muenzer, Director of Community Development Lorrie Pearson, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Ellen Cholewa, Community Development Intern Subject: Ordinance 116-O-14, Granting a Special Use for Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street Date: September 10, 2014 Recommended Action The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 116- O-14 granting a special use permit for an Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street. The requested special use permit will allow an existing business to move within the city and will utilize a currently vacant space in an existing neighborhood business district. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1a Business District. This ordinance was introduced at the September 22, 2014 City Council meeting. Summary 1815 Central Street is located on the northeast corner of Central Street and Broadway Avenue in the B1a Business District. The building on the site was previously occupied by Karlson Kitchens Design Studio, and has been vacant. The surrounding area features single-family residences, a Metra station, and other commercial retail uses. The building is home to uses including a day spa and psychotherapy offices. The building is in very good condition, measures two stories tall, and shares similar characteristics with other buildings found in the area. The applicants propose to operate Teuber Veterinary Services LLC, an Animal Hospital for dogs and cats. Currently this business is being operated under the name Berglund Animal Hospital at the address 2515 Gross Point Road. Berglund has operated in Evanston for 60 years and has recently outgrown its current building which prompted Memorandum 352 of 423 the business to move to 1815 Central Street. Berglund operated as a legal non- conforming use for quite some time until an expansion in 2009 made it necessary to acquire a special use permit. The animal hospital has never received any zoning violations or complaints. Teuber Veterinary Services LLC will operate from 8a.m. - 5p.m. on weekdays, 8a.m.- noon on Saturdays, and will be closed on Sundays. The facility will have 11 employees, 9 of which will be full-time. At any given time 7-9 employees will be present during the hours of operation. No boarding, dog walking, or overnight stays for any animals will occur and the hospital will only treat dogs and cats. The applicants plan to renovate the interior of the building to accommodate veterinary offices and exam rooms. They also intend to provide soundproofing over the dog ward to minimize noise. New custom signage will be installed. Eight parking spaces will be available on-site at the rear of the building for employee use. Metered parking will be available for clients on Central Street and Broadway Avenue, as well as nearby on Poplar Avenue by the Metra station. Neighborhood Benefit This use should not cause a negative cumulative effect on the surrounding neighborhood. The neighborhood will benefit from having a small business that will enhance the neighborhood and utilize a vacant storefront. The special use would also allow a long-time Evanston business to remain within the Central Street neighborhood. Comprehensive Plan The Evanston Comprehensive General Plan encourages the redevelopment and adaptive reuse of vacant buildings that can add sales tax revenue for the City and services for neighboring residents. The Comprehensive General Plan specifically includes: Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. Teuber Veterinary Services LLC will utilize a vacant storefront and allow a long-time Evanston business to continue assisting animals and their owners while enhancing the surrounding neighborhood. Legislative History September 9, 2014: The ZBA recommended unanimous approval of the special use permit with the following conditions: 1. City Council should examine hours of operation in regard to school crossing* 2. Employees are not to park on the street 353 of 423 3. The project must be in substantial compliance of the documents and testimony on record. 4. Litter Collection and Garbage Pickup Plan that includes animal waste. *The Ordinance states that hours of operation will remain between 6 a.m. and 10 p.m. Attachments Proposed Ordinance 116-O-14 September 9, 2014 ZBA Draft Meeting Minutes ZBA Findings Staff memo to the ZBA & ZBA Application Packet – September 9, 2014 354 of 423 9/9/2014 116-O-14 AN ORDINANCE Granting a Special Use Permit for an Animal Hospital Located at 1815 Central Street in the B1a Business District and the oCSC Central Street Corridor Overlay District (“Teuber Veterinary Services LLC”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on September 9, 2014, pursuant to proper notice, to consider case no. 14ZMJV-0097, an application filed by Fionnaula Teuber, potential lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1815 Central Street (the “Subject Property”) and located in the B1a Business District and the oCSC Central Street Corridor Overlay District, for a Special Use Permit to establish, pursuant to Subsection 6-9-5-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), an Animal Hospital, “Teuber Veterinary Services LLC,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for an Animal Hospital met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of September 22, 2014, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 14ZMJV-0097; and 355 of 423 116-O-14 ~2~ WHEREAS, at its meetings of September 22, 2014 and October 13, 2014, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for an Animal Hospital on the Subject Property as applied for in case no. 14ZMJV-0097. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant shall operate the Animal Hospital authorized by this ordinance only between the hours of 6:00 a.m. and 10:00 p.m. on any given day. C. Employee Parking: Employees shall not utilize street parking during hours of operation. D. Waste Collection Plan: The Applicant shall implement and adhere to a Waste Collection Plan that requires the policing of an area located within a radius of two hundred fifty feet (250’) of the Subject Property. The Applicant shall police this area at least once every three (3) hours during the hours the Special Use is in operation and shall keep it free of all waste, from any source. For the purpose of this ordinance, “waste” shall include, but is not limited to: food, food waste, and beverages; solid waste, including paper, wrappings, containers, cardboard, napkins, straws, utensils, plates, cans, glass, crockery, cigarette butts, ashes and 356 of 423 116-O-14 ~3~ similar materials; animal waste and dead animals; yard clippings and leaves; and all other waste materials which, if thrown or deposited as herein prohibited, may create a danger to public health, safety, or welfare. E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 357 of 423 116-O-14 ~4~ Introduced:_________________, 2014 Adopted:___________________, 2014 Approved: __________________________, 2014 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 358 of 423 116-O-14 ~5~ EXHIBIT A LEGAL DESCRIPTION THE WEST 45 FEET OF LOT 21 AND ALL OF LOT 22 (EXCEPT THE NORTH 50 FEET OF SAID LOT 22) IN C. L. JENKS’ RESUBDIVISION OF BLOCKS 27, 28, 32, 33 & 37 IN NORTH EVANSTON TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. PINs: 05-34-427-015-0000 COMMONLY KNOWN AS: 1815 Central Street, Evanston, Illinois. 359 of 423 Page 1 of 7 Zoning Board of Appeals MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, September 9, 2014 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Matt Rodgers, Violetta Cullen, Clara Wineberg, Scott Gingold, Beth McLennan, Andrew Gallimore Members Absent: Mary Beth Berns Staff Present: Melissa Klotz, Lorrie Pearson, Mario Treto Chair: Matt Rodgers Declaration of Quorum With a quorum present, Chair Rodgers called the meeting to order at 7:05pm. Approval of Minutes The minutes from the August 19, 2014 Zoning Board of Appeals meeting were motioned for approval. Ms. Cullen made the motion and it was seconded by Ms. McLennan. The motion was approved 3-0, 3 members abstained. Old Business 423 Greenleaf Street ZBA 14ZMJV-0099 Philip Stephens, property owner, applies for major zoning relief to construct a roofed front and side yard porch. The applicant requests a 7’ front yard setback where 24.3’ is required for a porch (6-4-1-9-B-1) and 42.9% building lot coverage where a maximum 30% is allowed (Zoning Code Section 6-8-2-7). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into record. Mr. Stevens, property owner, explained the proposal: • Original porch was removed in 1951. Owners would now like to put it back. • Historic Preservation Commission approves of proposal. • Intends to change 2/3 of driveway into pervious pavers. • Impervious surface coverage will be lower than the current percentage. • Many neighbors are supportive of the proposal, as is the alderman of this district. • Many neighboring properties have similar porches and/or setbacks. Minutes from the 2010 case were presented. The ZBA entered into deliberations: Mr. Gingold stated that this case is quite different from the one presented in 2010 now that there is no call for an impervious surface coverage variance. He also mentioned that the proposed setback is similar to setbacks found throughout the neighborhood. Ms. McLennan said that she believes the porch is necessary since the street trees had been removed and there is a need for shading in the front yard. Ms. McLennan motioned to approve the variance. The motion was seconded by Mr. Gallimore. 360 of 423 Page 2 of 7 Zoning Board of Appeals The vote concluded at 6-0 in approval with the following condition: • The project must be in substantial compliance of the documents and testimony on record. NEW BUSINESS 510 Kedzie Street ZBA 14ZMJV-0105 Chicago Title Land Trust Company – Trust Number R-2022, property owner, applies for major zoning relief to construct 12 open parking spaces. The applicant requests 51.9% building lot coverage where a maximum 45% is allowed (Zoning Code Section 6-8-7-6). The Zoning Board of Appeals is the determining body for this case. Ms. Klotz read the case into the record. Thomas Pins, architect/property manager, explained the proposal: • Proposes 12 parking spaces- 1 per unit • Additional landscaping will serve as a buffer along the south property line consisting of trees and shrubs. • If there are concerns about the buffer, a parking space could be eliminated to allow for an additional buffer. There are some safety concerns though, so it is not preferable. • The proposed shrubs would grow to be 8’-9’ tall • The building is a rental and requires a handicap space. • Same property owner as when the building was still there. • Currently, residents park on the street- at least 1 vehicle per unit Mr. Gingold asked how parking spaces would be distributed. Mr. Pins responded that the spaces would be rented out to the people who live in that building. Chair Rodgers asked that if any spaces were left unrented, who would get them? Mr. Pins answered that there would probably not be any extras, as the spaces would all go to the renters. Mr. Gingold inquired about the cost of the project. Mr. Pins said that he has spent $60,000- 80,000 already and still needs to pay the cost of actually building the parking lot. Chair Rodgers asked if drainage had been addressed, and Mr. Pins said yes, there is drainage within the lot. Nicki Bazer said that she believes this proposal does not meet Standards. Substantial impact by what was once a home and yard will become a parking lot with noise, lights, and shrubs. She stated that this project is specifically meant to extract additional income to rent each space. She noted that the alley is already busy enough as it is because of recent AMLI building. David Driscal voiced his objections due to potential noise and that the parking lot will cheapen his view. He asked what would become of the tree at the southeast corner of the lot, and Mr. Pins said that it will remain. Daniel Mathegon spoke about how the previously existing building on the property was very problematic. He said it was mismanaged and that crime was not unusual. His concern now is privacy. He believes that a fence would be a better alternative. He is not convinced that the lot will be maintained properly and raised issues about lighting, as he believes there is already too much light pollution coming from AMLI. Mr. Pins stated that this parking will serve to benefit the neighborhood. He wished to address the concerns of the property owners to the south. He said there were other possibilities such as pear trees lining the south side of the property. He also stated that lights will be on the building aimed towards the parking spaces. 361 of 423 Page 3 of 7 Zoning Board of Appeals Chair Rodgers asked Mr. Pins if he would be open to a proposal asking for one less space and planting more trees, to which Mr. Pins answered, yes. Mr. Gingold asked that if they complied with the building lot coverage, would they need any kind of special approval. Ms. Klotz said, no, they could compliantly build 5 parking spaces. The ZBA entered into deliberations: Mr. Gingold commented that this proposal is difficult. The property owner could construct 5 spaces as a right, without landscaping, etc. This proposal definitely serves to extract additional income and does not meet the minimum change necessary. Ms. McLennan and Mr. Rodgers resonated agreement with Mr. Gingold. The Standards were addressed: 1. No 2. Yes 3. Yes No- Mr. Gingold 4. No 5. No Yes-Mr. Gallimore 6. Yes 7. No Mr. Gingold moved to recommend denial of the proposal. Ms. Cullen seconded the motion. The vote concluded at 6-0 in denial. 1017 Davis Street ZBA 14ZMJV-0094 Arpun Nagaraja, lessee, applies for a special use permit for a Commercial Indoor Recreation Facility, Tier One Training Center, at 1017 Davis Street. 1017 Davis Street is located in the D2 Downtown Retail Core District, which requires a special use permit for Commercial Indoor Recreation Facilities to operate (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Arpun Nagaraja, lessee, explained the proposal: • Programs offered include: Krav mage, boxing, TACFIT (law enforcement training), etc • Offers fitness and self defense classes • Approved to run 1 class at a time but would like to run more which calls for a Special Use Permit • Hours of operation: Mon-Fri 7-10 a.m. & 4-8 p.m., Sat 8 a.m.-1:30 p.m., Sun closed • Parking can be found at meters or clients can utilize public transit • 4 full-time employees & 1 part-time employee • 2 studios on premises with ≈12 students maximum in each. Mr. Gingold asked where staff would plan on parking. Mr. Nagaraja explained that 2 employees intend to walk to work, 1 employee does not own a car, and the other rents a residential parking space. Ms. Cullen asked if people were not permitted to park in residential permit spaces found nearby, and Mr. Nagaraja said she was correct. 362 of 423 Page 4 of 7 Zoning Board of Appeals Chair Rodgers asked about any kind of noise issues. Mr. Nagaraja said that no amplified voice would be used, but music would be played occasionally inside the studio. The music would not be heard from the street. Ann Sikon, owner of CIF (business next door), stated that the noise was bad throughout the interior build out. She said there is a cause for concern because she can already hear the martial arts noises coming from next door. She asked if there were any sound proofing measures being taken. Joy Ann Kunz, parent of child at CIF, mentioned that sudden sounds coming from the studio are problematic for her child’s disabilities. Mr. Nagaraja said that there is a clause in their lease which states that CIF cannot be impacted by noise. He said that he had not been aware that CIF could hear anything and that he will definitely take the proper steps to soundproof. He mentioned looking into a soundproof wall and soundproofing within the drop ceiling. The ZBA entered into deliberations: Mr. Rodgers noted that the applicant is willing to address the noise issue that impacts CIF. Mr. Gallimore stated that as long as adequate soundproofing is installed then there is no need for concern. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. Gingold motioned to recommend approval of the proposal with the following conditions: • Adequate soundproofing is installed as required by lease. • Employees cannot park on the street. • Hours of operation fall between 6 a.m. and 11 p.m., 7 days a week • The project must be in substantial compliance of the documents and testimony on record The motion was seconded by Ms. McLennan and approved 6-0. 1815 Central Street ZBA 14ZMJV-0097 Fionnaula Teuber, lessee, applies for a special use permit for an Animal Hospital, Teuber Veterinary Services LLC, at 1815 Central Street. 1815 Central Street is located in the B1a Business District and the oCSC Central Street Corridor Overlay District, which requires a special use permit for Animal Hospitals to operate (Zoning Code Section 6-9-5-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Fionnaula Teuber, lessee, and Bob Edwards, design consultant, explained the proposal: • This has been an Evanston business since 1954 • Used to board animals, but does not any longer • Current building is no longer adequate for business 363 of 423 Page 5 of 7 Zoning Board of Appeals • Plans to relocate from 2515 Gross Point Road • Hours of operation: Mon-Fri 8 a.m. - 5 p.m., Sat 8 a.m. – noon • 9 full-time employees & 2 part-time employees • Typically does not provide emergency care. There are other clinics in the area that can provide that • Will have 8 parking spaces on-site and public transit is very close. Ms. Gingold inquired whether there were any unique design challenges. Mr. Edwards stated that noise and odor will not be a big issue because there will be no overnight boarding and there will be a noise barrier within the hospital between the waiting room and to the 2nd floor above. He went on to say that he has installed such barriers in mixed-use buildings many times before and has had no issues. Additional insulation will be installed in the dog ward. Dr. Jerome Wagner, lessee of psychotherapy office above 1815 Central, stated his concerns regarding the noise brought on by barking dogs. He was skeptical that any soundproofing would fully muffle the barking. He noted that there is a school crossing nearby and the dogs could be a potential hazard to the children, not to mention people heading to Northwestern University football games and the nearby residents. Mr. Rodgers asked where Dr. Wagner’s offices were located in the building, to which he answered, the front of the building on the 2nd floor. Mr. Gingold asked if Dr. Wagner had discussed his concerns with the landlord. Dr. Wagner said that he only heard about this matter yesterday and that the landlord seemed to think the animal hospital would be good. Dr. Wagner then admitted that he could hear the Metra bell and the ambulances heading to the hospital, but could carry on a conversation just fine. Kerry Palmer notified the Board that this matter was just brought to her attention yesterday. Janice Libby, owner of nearby business, stated that she was opposed to the animal hospital due to the fact that the area is not zoned for such a use. She maintains that the hospital will interfere with day spa activities that call for a quiet and tranquil business environment. She stated that they will not be able to fully soundproof and that the corner is already congested as it is. She believes it will negatively impact the surrounding area. She raised the question of where animal waste will go. Ann Marinic, associated with Daniel K. Marinic, DDS, voiced her concerns about animal owners leaving animal waste in the green space outside. She also noted that parking might be an issue. Mary Treestob, resident, said that people are always parking in front of her house. She said she is happy to hear that the hospital will have 8 parking spaces available to employees, but still wonders where customers are going to park. She noted that parking was not available for a few blocks in either direction. Chair Rodgers stated that there are parking concerns in general for the area and it might be an issue worth discussing with Alderman Grover, in general. Ms. Teuber clarified that more than half of the customers are cat owners. Since the hospital takes patients by appointment only, they can regulate how many and when customers come in based on the parking available. Generally, there will be 2-4 appointments at a time. Extra exam rooms will be available for cleaning time. Mr. Gingold asked how they intend to mitigate animal waste. Ms. Teuber replied that waste bags will be provided to customers. All employees will be responsible for keeping the area 364 of 423 Page 6 of 7 Zoning Board of Appeals clean. Mr. Edwards went on to say that they have very high standards and follow a good neighbor policy. No other problems have arisen at other facilities. Ms. Klotz clarified the notification process for the Special Use Permit. Mr. Gingold entertained the idea of a continuation to give people who had just heard about this case more time. Chair Rodgers commented that he was not sure that would change anything. The proper notice was given and the Zoning Board of Appeals is not the determining body. Mr. Gingold motioned for a continuance, which was seconded by Ms. McLennan. Mr. Treto stated that only eligible property owners may request a continuance. Ms. Teuber added that a continuance would cause undue hardship. The motion for a continuance was tied 3-3. This issue was tabled for the time being so legal could determine how to proceed. 2140 Lincolnwood Drive ZBA 14ZMJV-0104 Healy M. Rice, architect, applies for major zoning relief to construct a 1.5-story addition. The applicant requests a 7.8’ street side yard setback where 15’ is required (Zoning Code Section 6- 8-2-8-A-2). The Zoning Board of Appeals is the determining body for this case. Mr. Rice, architect, explained the proposal: • The old house was constructed prior to the current zoning code • Want to construct a new garage with office space above • Propose shorter roof height than existing house • Want to keep as much distance as possible from the neighbors Legal has determined how to proceed with 1815 Central and the Zoning Board of Appeals will briefly return to that case. 1815 Central Street ZBA 14ZMJV-0097 Mr. Treto states that a motion without 4 yay votes fails, so the motion to continue fails. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold inquired whether a Litter Collection Plan could be revised to include animal waste, and Ms. Teuber said, yes. Chair Rodgers noted that hours of operation should be a condition. Mr. Gingold advised that City Council could decide if certain hours of operation should be modified in light of children crossing the street. 365 of 423 Page 7 of 7 Zoning Board of Appeals Ms. McLennan motioned to recommend approval of the proposal with the following conditions: • Substantial compliance • Hours in regard to the school crossing should be examined by City Council • Employees are not permitted to park on the street • Waste Pick Up Plan The motion was seconded by Ms. Cullen and approved 6-0. 2140 Lincolnwood Drive ZBA 14ZMJV-0104 Mr. Gingold supported the proposal because the addition continues along the line of the existing garage. Ms. McLennan was in agreement with Mr. Gingold. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McLennan motioned to recommend approval of the proposal with the following condition: • The project must be in substantial compliance of the documents and testimony on record. The motion was seconded by Ms. Cullen and approved 6-0. The meeting adjourned at 10:20 p.m. 366 of 423 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on September 9, 2014, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-9-5-3 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 Case Number: 14ZMJV-0097 Address or Location: 1815 Central Street Applicant: Fionnaula Teuber Proposed Special Use: Animal Hospital, Teuber Veterinary Services LLC 367 of 423 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __x__ approval with conditions specifically: 1. The animal hospital must abide by Litter Collection and Pick-Up Plan 2. City Council should examine hours of operation in regard to school crossing 3. Employees are not to park on the street 4. Project must be in substantial compliance with the documents and testimony on record _____ denial of the proposed special use. __________________________________________ Date: _____________ Matt Rodgers Zoning Board of Appeals Chair Attending: Vote: Aye No _______ Mary Beth Berns _____ ____ ___X___ Clara Wineberg _ X_ ____ ___X___ Scott Gingold __X__ ____ ___X___ Beth McLennan __X__ ____ ___X___ Matt Rodgers __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Andrew Gallimore __X__ ____ 368 of 423 For City Council meeting of October 13, 2014 Item H1 Ordinance 111-O-14: Increasing the Age for Sale of Tobacco Products to 21 Years For Introduction To: Honorable Mayor and Members of the City Council From: Evonda Thomas-Smith, Director, Department of Health and Human Services Subject: Ordinance 111-O-14, Amending the City Code subsection 3-14-6, to increase the age of sale, purchase, and possession of Tobacco or Liquid Nicotine products from eighteen (18) years of age to twenty-one (21) years of age Date: October 6, 2014 Recommended Action: Human Services Committee and staff recommend City Council adoption of Ordinance 111-0-14 amending City Code subsection 3-14-6, to increase the age of sale, purchase, and possession of Tobacco or Liquid Nicotine products from eighteen (18) years of age to twenty-one (21) years of age. Summary: Tobacco use remains a leading cause of preventable premature death in the United States, killing nearly half a million Americans and costing the nation almost $200 billion in healthcare expenses and lost productivity each year. Tobacco use also increases the risks of lung cancer, heart disease, stroke, asthma, emphysema, pre-term delivery, low birth weight, and many other types of cancers. Most smokers start using tobacco products as youth or young adults. Ninety-five percent of all adult smokers started smoking before they turned twenty-one years old. There is strong evidence that people who begin smoking at an early age are more likely to develop a severe addiction to nicotine. The transition from experimental to regular smoking typically occurs around twenty years old. Raising the legal sales age for cigarettes and tobacco products will reduce access to both products in stores among young adults, between eighteen and twenty years old, and among youth who are younger than eighteen. City staff recommends amending Ordinance 111-0-14 City Code subsection 3-14-6, to increase the age of sale, purchase, and possession of Tobacco or Liquid Nicotine products from eighteen (18) years of age to twenty-one (21) years of age. Attachments Ordinance 111-0-14 City Code subsection 3-14-6 Memorandum 369 of 423 9/5/2014 111-O-14 AN ORDINANCE Amending City Code S ubsection 3-14-6, to Increase the Age of Sale , Purchase, and Possession of Tobacco or Liquid Nicotine Products from Eighteen (18) Years of Age to Twenty-One (21) Years of Age NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this Ordinance, tobacco use remains a leading cause of preventable premature death in the United States, killing nearly half a million Americans and costing the nation almost $200 billion in healthcare expenses and lost productivity each year. Tobacco use also increases the risks of lung cancer, heart disease, stroke, asthma, emphysema, pre-term delivery, low birth weight, and many other types of cancer. Furthermore, cigarettes are the only consumer products that, when used exactly as intended, kill up to one-third of regular users. Most smokers start using tobacco as youth or young adults. Ninety-five percent of all adult smokers started smoking before they turned twenty-one years old. Additionally, there is strong evidence that people who begin smoking at an early age are more likely to develop a severe addiction to nicotine than those who start at a later age. The transition from experimental to regular smoking typically occurs around twenty years old. Most people who are not smokers by twenty-one years of age do not start smoking later in their lives. Raising the legal sales age for cigarettes and tobacco products will reduce access to both products in stores among young adults, between eighteen and twenty 370 of 423 111-O-14 ~2~ years old, and among youth who are younger than eighteen. Raising the sales age will reduce access to cigarettes and tobacco products by youth because youth often acquire such products from older friends: 90 percent of people purchasing cigarettes for minors are between eighteen and twenty years old. Other jurisdictions that have increased the minimum sales age for cigarettes and tobacco products have seen decreases in tobacco use among youth. In 2005, Needham, Massachusetts increased the legal sales age from eighteen to twenty-one years. Between 2006 and 2012, the percentage of high school students in Needham who reported smoking declined from 12.9 percent to 5.5 percent, a decrease of over fifty percent. In 2007, England increased the minimum sales age from sixteen to eighteen years. By 2009, there was a thirty percent decline in smoking among youth between the ages of sixteen and seventeen, and younger students between the ages of eleven and fifteen were one-third less likely to be regular smokers than they had been previously. The City of Evanston has continuously been a public health leader in various aspects. In 2005, the City of Evanston was one of the first communities to ban smoking in public places. This step contributed to the City of Chicago and the State of Illinois eventually becoming smoke-free. Recently, Evanston led the way in Illinois by restricting the sale and use of e-cigarettes in the same fashion as traditional tobacco products in 2013. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units b e given the broadest powers possible” (Scadron v. 371 of 423 111-O-14 ~3~ City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coati ng Ass’n v. City of Chicago , 45 F.3d 1124 (1995)). The City Council therefore finds that establishing a minimum sales age of twenty- one for cigarettes, tobacco products, and electronic cigarettes will reduce smoking, tobacco, and electronic cigarette use among youth and young adults, and decrease the likelihood that members of this cohort will become smokers or electronic cigarette users later in life. This increase in the minimum sales age will also reduce high school students’ opportunities to access toba cco or electronic cigarettes from legal buyers. Finally, raising the minimum sales age will augment existing tobacco prevention and control programs and improve the general health of Evanston residents. SECTION 2: That Subsection 3-14-6 of the Evanston City Code of 2012, “Prohibitions Regarding Minors,” as amended, is hereby further amended to read as follows: 3-14-6: Prohibitions Regarding Minors It shall be unlawful: (A) Sales To. For any person, including any licensee, to sell, offer for sale, give away or deliver tobacco or liquid nicotine products to any person under the age of 372 of 423 111-O-14 ~4~ eighteen (18) twenty-one (21) years. Signs informing the public of the age restrictions provided for herein shall be posted by every licensee at or near every display of tobacco or liquid nicotine products and on or upon every vending machine which offers tobacco products for sale. Each such sign shall be plainly visible and shall state: THE SALE OF TOBACCO PRODUCTS OR LIQUID NICOTINE PRODUCTS TO PERSONS UNDER EIGHTEEN TWENTY-ONE YEARS OF AGE IS PROHIBITED BY LAW The text of such signs shall be in red letters on a white background; said letters to be at least one (1) inch high. (B) Sale By. For any licensee or any officer, associate, member, representative, agent or employee of such licensee, to engage, employ or permit any person under eighteen (18) twenty-one (21) years of age to sell tobacco products in any licensed premises. (C) Purchase. For any person under the age of eighteen (18) twenty-one (21) years to purchase tobacco or liquid nicotine products or to misrepresent his/her identity or age or to use any false or altered identification for the purpose of purchasing tobacco or liquid nicotine products. (D) Possession. For any person under the age of eighteen (18) twenty-one (21) years to possess any tobacco or liquid nicotine products; provided, that the possession by a person under the age of eighteen (18) twenty-one (21) years under the direct supervision of the parent or guardian of such person in the privacy of the parent's or guardian's home shall not be prohibited. (E) Penalties Generally. Any person violating Subsection (A) or (B) of this Section shall be fined not less than two hundred dollars ($200.00) nor more than five hundred dollars ($500.00) for each offense, and a separate offense shall be deemed committed on each day during or on which a violation occurs or continues. In addition to any other penalty, a licensee convicted of violating any provision of this Section may be subject to having his/her license revoked, suspended or not renewed by the Health Director. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statues and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby 373 of 423 111-O-14 ~5~ repealed. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2014 Adopted: _________________, 2014 Approved: ___________________________, 2014 ________________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 374 of 423 To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Paul Zalmezak, Economic Development Coordinator Subject: Resolution 78-R-14, Financial Assistance for Now We’re Cookin’ Culinary Service Center Incubator Program Date: September 24, 2014 Recommended Action: The Economic Development Committee and staff recommend approval of Resolution 78-R-14 authorizing the City Manager to execute a third and final Grant Agreement with Now We’re Cookin’ (NWC) for an amount not to exceed $38,400 for the period October 15, 2014 through December 31, 2015 to assist with the expansion of the formal food business incubator program. If approved, this will be the third and final year of a three year funding assistance partnership between the City of Evanston and NWC. Funding Source: Staff recommends using funds from the Economic Development Fund’s Economic Development Partnership Contribution Account (5300.62659). The approved Fiscal Year 2014 budget allocated $290,500 to this account. Background: Chef and owner Nell Funk opened NWC in July of 2007 at 1601 Payne Street. At its inception, NWC was a unique entity in that it was one of only three shared kitchen spaces in the Chicagoland area (one of which- Logan Square Kitchen – closed in 2012). Today it is the only facility that also offers incubator support, training courses, a broad range of seminars, mentoring, and event space. As a result of the city’s funding partnership initiated in 2012, NWC has launched a food business incubator program and hired a full time employee to manage the program. NWC has formalized the incubator model which provides up-front training, on-going education, and stronger support services – specifically geared towards the “business side” of the culinary world. NWC focuses on the highly competitive packaged food business, as opposed to training chefs who may open restaurants. Memorandum For City Council meeting of October 13, 2014 Item O1 Resolution 78-R-14: Financial Assistance for Now We’re Cookin’ For Action 375 of 423 With the full time incubator manager in place, NWC has raised the profile of the business through additional marketing, drawing additional clients and the attention of investors. The City’s investment (seed capital so to speak) has provided NWC with the ability to implement, formalize and stabilize the incubator program to the point it can now confidently attract outside capital needed to continue the program upon completion of the city’s partnership on September 30, 2015. Summary: The City of Evanston economic development partnership has enabled NWC to broaden its visibility in Evanston and is aimed at 1) improving the success rate of businesses operating within their facility; 2) differentiating NWC and Evanston from Chicago-based “shared-kitchen” space; and 3) assisting the startup and growth of culinary businesses within Evanston. NWC 2014/15 program proposes to be an extension of the current program concentrated on staffing and program development including training, seminar speakers, materials, and partner development. Additionally, NWC is planning to actively establish an angel investor network to be affiliated with NWCs food incubator – investors who would participate in pitch events and networking sessions, meeting incubator clients and providing an up-front commitment to invest over a multi-year period in early stage food companies. Finally, NWC, as a result of their growing network, has begun pursuit of a “growth company service model” which will allow them to provide services to companies post incubation such as office space, support staff, distribution, and logistics. The City’s funding partnership has been vital to NWC’s growth as it is human capital intensive (i.e. staff time for training sessions and networking). Without the seed capital from the economic development partnership, their growth and impact would likely have been much slower. The city’s investment in NWC has represented 50% of the total program cost over the three year period. This is important as it reflects the owner’s stake in the business model. Furthermore, the City and NWC partnership was established with a clear end date which not only provides a clear exit date for the City, but has provided the incentive for NWC to engage the investor community. The Sources and Uses statement for the final year is summarized below. As was contemplated in year one, the city’s portion of the total project cost has decreased to 40% while NWC has increased to 60%. 376 of 423 NWC Incubator Sources and Uses of Funds October 1, 2014 - September 30, 2015 Sources Total % of Total City of Evanston $ 38,400 40% NWC $ 57,600 60% Total $ 96,000 100% Uses Total % of Total Incubator Manager $ 68,000 71% Program Development $ 18,000 19% Incubator Marketing $ 10,000 10% Total $ 96,000 100% Public Benefit The activities of the NWC incubator model directly follow key economic development principles and offer a unique opportunity for culinary businesses in Evanston and the surrounding communities. Now We’re Cookin’ anticipates larger contributions to the Evanston business community over the next two to three years including: • NWC incubator clients who transition to “second-stage” wholesale and retail culinary business enterprises in Evanston (i.e. job creation, sales and property taxes) • Increase Evanston’s profile as an entrepreneurial “hot spot” that nurtures the entrepreneurial spirit. • Potential increase in the number of “made in Evanston” culinary products and the resulting marketing and promotional opportunities for Evanston. • Increased bonds with the Evanston business community creating an incentive to remain in Evanston upon graduation Recommendation At the September 17, 2014 meeting, the Economic Development Committee voted unanimously to recommend to the City Council a third and final Economic Development grant, in the amount of $38,400, for the period October 15, 2013 through September 30, 2015 to assist with the to assist with the expansion of the formal food business incubator program subject to the following conditions: 1. Funding shall be in the form of a grant to be dispersed on a reimbursement basis within 10 days of receipt of quarterly report verifying project deliverables according to the draw schedule below. 377 of 423 2014-15 NWC Payment Calendar Payment Date (no earlier than) Amount 1/16/2015 $9,600 3/31/2015 $9,600 6/30/2015 $ 9,600 9/30/2015 $ 9,600 Total $38,400 2. NWC staff will be responsible for submitting reports to staff on a quarterly basis and may be asked to periodically present updates to the Economic Development Committee. Staff will periodically distribute the quarterly reports to the Economic Development Committee and/or City Council. 3. NWC shall facilitate City staff access to client companies to discuss opportunities for retention and the promotion of economic development in the City. 4. Related to condition 3, above, NWC shall notify the City as early as possible of any business looking to expand their business to a location outside the incubator. 5. NWC shall acknowledge that the programs, events, and general operations of the incubator portion of the business, has been funded, in part, by the City of Evanston. Legislative History: The first year of the agreement, commenced in July 2012, City Council approved a $35,050 Economic Development Fund grant for the period August 1, 2012 through December 31, 2012. The grant assisted NWC with the expansion of the NWC shared- use kitchen and its transition to a formal food business incubator. NWC utilized only $29,396 of the approved $35,050 funding because the building owner leased the space proposed for the packaging and storage room. In year two of the agreement, beginning September 2013, City Council approved a grant in the amount of $60,933 for the period September 1, 2013 through December 31, 2014 to continue their incubator program expansion by increasing staff time, contributions from mentors and experts, and events to support member entrepreneurs to address the increasing demands of the incubator participants. Attachments NWC 2014-15 Proposal and Annual Report 378 of 423 9/29/2014 78-R-14 A RESOLUTION Authorizing the City Manager to Execute an Economic Development Grant Agreement with Now We’re Cookin’, Inc. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign the third and final grant agreement between the City and Now We’re Cookin’, Inc., attached hereto as Exhibit A and incorporated herein by reference (“Agreement”). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This Resolution 78-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2014 379 of 423 78-R-14 ~ 2 ~ EXHIBIT A Grant Agreement Between the City and Now We’re Cookin’, Inc. 380 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 1 GRANT AGREEMENT THIS GRANT AGREEMENT [“Agreement”] is entered into on this _____ day of _____________, 2014 [“Effective Date”], by and between the City of Evanston [“City”], and Now We’re Cookin’, Inc., an Illinois corporation [“Grantee”], regarding the expansion of the business located at 1601 Payne Street, Evanston, Illinois, described in Exhibit “A”, attached hereto and incorporated herein by reference [“Property”]. RECITALS WHEREAS, the City desires to retain local businesses and jobs as part of its economic revitalization efforts throughout Evanston; and WHEREAS, Grantee intends to expand its use of the Property as a business incubator (the “Incubator”); and WHEREAS, the City Council, as recommended by the Economic Development Committee, has authorized staff to manage and administer this Agreement on the City’s behalf, including, without limitation, authorizing the City Manager to execute this Agreement with Grantee, thereby establishing the terms, conditions, and requirements for participation in this Agreement in accordance with City guidelines; and WHEREAS, the Grantee acknowledges that the City has provided grant assistance twice before and understands that this is the final grant funding to Grantee that will be provided by the City, NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by this reference, and the mutual obligations of the parties as herein expressed, the City and Grantee agree as follows: AGREEMENT I. DEFINITIONS The following terms shall have the following meanings whenever used in this Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the intended meaning or scope of the terms set forth below shall be resolved solely by the City through its designated representative. a. “Completion Date” means the date that the Grantee has finished the Project pursuant to the plans approved by City Council and to the satisfaction of the Manager. b. “Manager” means the City’s Economic Development Manager, who shall manage and administer this Agreement on behalf of the City, or his/her designee. 381 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 2 c. “Grant” means the total amount of the City’s grant of Economic Development Fund moneys to Grantee for purposes of funding the Project, which shall not exceed $38,400, the amount approved by City Council. d. “Project” means the expansion of Incubator services by Grantee, as described in this Agreement. e. “Total Allowable Expenses” means the actual costs incurred, paid for, and documented by Grantee and approved by the Manager for the proper performance of the Project. f. ”Total Project Expenditure” means the total actual Project costs incurred by and paid for by Grantee including the costs of staff and marketing. II. TERMS OF GRANT a. City shall grant Grantee moneys not to exceed $38,400 (Thirty-Eight Thousand Four Hundred and no/100 Dollars) (the “Grant Amount”) from its Economic Development Fund in accord with the terms of this Agreement. b. The City shall disburse the Grant moneys to Grantee in four (4) installments. 1. The City shall make the first such disbursement, not to exceed $9,600, 10 days after submission of the quarterly report and in no circumstances earlier than January 16, 2015. 2. The City shall make the second such disbursement, not to exceed $9,600, no earlier than March 31, 2015. 3. The City shall make the third such disbursement, not to exceed $9,600, no earlier than June 30, 2015. 4. The City shall make the fourth such disbursement, not to exceed $9,600, no earlier than September 30, 2015 c. The City shall not disburse any Grant installment to Grantee until the City receives the relevant quarterly report from Grantee required by Section III of this Agreement. The City shall disburse each installment no later than ten (10) business days after receipt of a quarterly report from Grantee that the Manager deems satisfactory in his/her discretion. III. GRANTEE’S RESPONSIBILITIES a. Grantee shall comply with all terms and conditions of this Agreement and all applicable requirements of Federal, Illinois, and City of Evanston law. 382 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 3 b. Grantee shall obtain and submit all required certificates of insurance, as set forth herein, to the Manager upon execution of this Agreement and prior to City’s execution. c. Grantee shall retain a manager for the Incubator. d. Grantee shall offer a quarterly pre-launch “Food Business 101” training seminar. e. Grantee shall develop and implement a marketing campaign to promote Incubator activities. f. Grantee shall submit to the City’s Economic Development Committee a quarterly progress report, with the first such report due on or before January 9, 2015, that summarizes the following with regards to Incubator clients’: 1. Initial contact/entry Date; 2. Client training program participation dates; 3. Kitchen rental (start/end dates); 4. Number of employees (initially and upon leaving the Incubator); 5. Sales growth during tenure with the Incubator; 6. Location after leaving the Incubator; 7. Length of time to reach “fully loaded” / cash break-even; 8. Length of time in business after leaving the Incubator; 9. Whether external financing obtained, and from what source; 10. Training, seminar, and/or networking events held; 11. Summaries of satisfaction survey results regarding such events; 12. Public relations and media activity; 13. Profiles of companies in the incubator. g. Grantee shall facilitate City staff access to client companies to discuss opportunities for retention and the promotion of economic development in Evanston. 383 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 4 h. Grantee shall notify City staff of companies associated with Grantee looking to expand so Staff may present retention opportunities within Evanston. i. Grantee shall complete the Project per the Time of Performance set forth herein. j. Grantee shall acknowledge, in any Project press release(s), programs, and events, that the City’s Grant was vital to completion of the Project. IV. THE CITY’S RESPONSIBILITIES a. Within a reasonable time after Grantee notifies City of the completion of the Project or any portion thereof, the Manager shall inspect the relevant reports to ascertain whether they were completed in accordance with the Project scope approved by the City Council. b. Manager shall review Grantee’s request and accompanying documents for the Grant. If Grantee meets all its terms, conditions, and obligations under this Agreement, the Manager shall issue the Grant moneys as set forth herein. V. TIME OF PERFORMANCE The Grantee shall complete the Project no later than December 31, 2015. Failure to complete the Project within said time shall result in Grantee’s breach of this Agreement. Requests for additional time and extensions in Project completion time may be granted, but only if submitted in writing prior to the expiration of this Agreement. VI. INSURANCE a. During the entire period in which work on the Project is performed, the Grantee shall obtain and maintain in full force and effect during said period a Comprehensive General Liability Insurance policy in a general aggregate amount of not less than $1,000,000. b. The Comprehensive General Liability Insurance and Automobile Insurance policies, if any, shall name the City of Evanston, and their respective elected officials, officers, employees, agents, and representatives as additional insureds. c. All deductibles on any policy shall be the responsibility of the primary holder of such policy and shall not be the responsibility of the City of Evanston. d. Grantee shall provide evidence of required insurance to the Manager before execution of this Agreement. VII. OBLIGATION TO REFRAIN FROM DISCRIMINATION 384 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 5 a. Grantee covenants and agrees for itself, its successors and its assigns to the Property, or any part thereof, that it shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or physical or mental disabilities that do not impair ability to work, and further that it shall examine all job classifications to determine if minority persons or women are underutilized and shall take appropriate affirmative action to rectify any such underutilization. b. If Grantee hires additional employees in order to perform its responsibilities pursuant to this Agreement, or any portion hereof, it shall determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it shall hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized . c. That, in all solicitations or advertisements for employees placed by it or on its behalf, it shall state that all applicants shall be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VIII. NO AGENCY CREATED Neither Grantee nor any third party hired by Grantee to complete the Project is an agent of the City. Any provisions of this Agreement that may appear to give the City any right to direct the Grantee concerning the details of the obligations under this Agreement, or to exercise any control over such obligations, shall mean only that the Grantee shall follow the direction of the City concerning the end results of the obligations. IX. OWNERSHIP OF DOCUMENTS All documents prepared and submitted to the City pursuant to this Agreement (including any duplicate copies) shall be the property of the City. The City’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights thereto. X. INDEMNIFICATION AND HOLD HARMLESS To the maximum extent permitted by law, the Grantee agrees to and shall defend, indemnify and hold harmless the City, and its respective officers, officials, employees, contractors and agents from and against all claims, liability, loss, damage, costs or expenses (including expert witness fees, reasonable attorneys’ fees, and court costs) arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or property resulting or arising from or in any way connected with the following, provided Grantee shall not be responsible for (and such indemnity shall not apply to) any negligence or willful misconduct of the City, or their respective officers, officials, active employees, contractors or agents: 385 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 6 a. The development, construction, marketing, use or operation of the Property by the Grantee, its officers, contractors, subcontractors, agents, employees or other persons acting on Grantee’s behalf [“Indemnifying Parties”]; b. The displacement or relocation of any person from the Property as the result of the development of the Project on the Property by the Indemnifying Parties; c. Any loss or damage to the City resulting from any inaccuracy in or breach of any representation or warranty of Grantee, or resulting from any breach or default by Grantee, under this Agreement; and d. Any and all actions, claims, damages, injuries, challenges and/or costs or liabilities arising from the approval of any and all entitlements or permits by the City, and their respective officers, officials, employees, contractors or agents. The foregoing indemnity shall continue to remain in effect after the Completion Date or after the earlier termination of this Agreement, as the case may be. XI. DUTY TO DEFEND Grantee further agrees that the hold harmless agreement in Article X, and the duty to defend the City, and their respective officers, officials, employees, contractors and agents, require the Grantee to pay any costs that the City may incur which are associated with enforcing the hold harmless provisions, and defending any claims arising from obligations or services under this Agreement. If the City chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to obligations or services under this Agreement, the Grantee agrees to pay the City’s attorney’s fees, expert witness fees, and all costs. XII. COMPLIANCE WITH LAW Grantee agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Property and implementation of the Project, as well as operations conducted on the Property. The Manager shall not issue any Grant money to the Grantee if there is in violation of any law, ordinance, code, regulation, or permit. XIII. TERMINATION If Grantee shall fail to cure any Event of Default upon notice and within the time for cure provided for herein, the City may, by written notice to the Grantee, terminate this Agreement. Such termination shall trigger the “Repayment of Grant” defined herein. Grantee may not terminate this Agreement without the express written consent of City. 386 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 7 XIV. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing as provided herein: To City: City of Evanston Economic Development Manager 2100 Ridge Avenue Evanston, IL 60201 Telephone: 847.448.4311 Facsimilie: 847.448.8020 Email: economicdevelopment@cityofevanston.org To Grantee: Now We’re Cookin’, Inc. 1601 Payne Street Evanston, Illinois 60202 Telephone: 847.570.4140 Facsimile: 617.687.2560 Attention: Neil Funk, President Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. XV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default 387 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 8 Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within ninety (90) days and shall continuously and diligently prosecute the same to completion. c. City Remedies; Repayment of Grant. In the event of a default by Grantee of the terms of this Agreement that has not been cured within the timeframe set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement In the event of a default by Grantee that occurs after the City has disbursed any Grant funds, the total of such disbursement(s), plus any accrued interest, shall become immediately due and payable. All payments shall be first credited to accrued interest, next to costs, charges, and fees which may be owing from time to time, and then to principal. All payment shall be made in lawful money of the United States. Payments shall be made to City at the address set forth in Article XIV herein or at such other address as City may direct pursuant to notice delivered to Grantee in accordance with Article XIV. d. Grantee’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Article. Accordingly, Grantee shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Grantee and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandate, and specific performance shall be Grantee’s sole and exclusive judicial remedies. XVI. APPLICABLE LAW The internal laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. XVII. CONFLICT OF INTEREST a. No member, official, or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his/her personal interests or the interests of any corporation, partnership, or association in which he/she is, directly or indirectly, interested. 388 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 9 b. The Grantee warrants that it has not paid or given, and shall not pay or give, any third person any money or other consideration for obtaining this Agreement. XVIII. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES No member, official, agent, legal counsel or employee of the City shall be personally liable to the Grantee, or any successor in interest in the event of any default or breach by the City or for any amount which may become due to Grantee or successor or on any obligation under the terms of this Agreement. XIX. BINDING EFFECT This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. XX. AUTHORITY TO SIGN The Grantee hereby represents that the persons executing this Agreement on behalf of Grantee have full authority to do so and to bind Grantee to perform pursuant to the terms and conditions of this Agreement. XXI. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and , with the executed signature pages combined, shall constitute one single instrument. XXII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS a. This Agreement and the Exhibits and references incorporated into this Agreement express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. b. All waivers of and/or amendments to the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or the Grantee. XXIII. NON-ASSIGNMENT The Grantee shall not assign the obligations under this Agreement, nor any moneys due or to become due, without the City’s prior written approval, and Grantee and Grantee’s proposed assignee’s execution of an assignment and assumption agreement in a form 389 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 10 approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. XXIV. NO WAIVER No failure of either the City or the Grantee to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. [Signature page to follow] 390 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 11 IN WITNESS WHEREOF, the City, and the Grantee have signed this Agreement as of the dates set opposite their signatures. “CITY” Dated: By: Name: Title: “GRANTEE” Dated: By: Name: Title: ATTACHMENT: 1. Exhibit A – Legal Description of Property Return this form to: City of Evanston Economic Development Manager 2100 Ridge Avenue Evanston, IL 60201 391 of 423 City of Evanston – Second “Now We’re Cookin’” Grant Agreement P a g e | 12 Exhibit A: Legal Description THE W EST 136.8 FEET OF LOT 7 (EXCEPT THAT PART FALLING WITHIN THE NORTH 35 FEET OF THE EAST 90 FEET OF SAID LOT 7 IN BLOCK 6, IN PAYNE’S ADDITION TO EVANSTON IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN. PIN: 10-12-015-413-0000 Commonly Known As: 1601 Payne Street, Evanston, Illinois. 392 of 423 1 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com To: City of Evanston – Paul Zalmezak August 2014 Economic Development From: Now We’re Cookin’ Nell Funk, Chef/Owner Proposal Summary: This proposal is to request a continuation of the financial partnership started in 2012 between the City of Evanston and Now We’re Cookin’s Food Business Incubator. Under this arrangement, the City has agreed to fund a declining portion of the incremental annual incubator costs. Prior total commitment of $92,050 – plus the herein proposed $38,400 - brings the City’s total participation to $130,450 over the 3 years mid-’12 through mid-’15. This is a fixed commitment – absent significant changes in direction, no further funding would be requested, as by the end of 2015 the Incubator is projected to be self-financing. Year 1 (2012): $35,050 (100% of incremental costs 6 mo 2012) - FUNDED Year 2 (2013-2014): $57,000 (60% of total incremental costs) - FUNDED Year 3 (2014-2015): $38,400 (40% of total incremental costs) - PROPOSED $130,450 TOTAL PROPOSED Three Year COMMITMENT This unique Food Business Incubator - operated out of Evanston’s own shared-use commercial kitchen space – is designed to nurture a community through which passionate entrepreneurs launch exciting food businesses in the City of Evanston and beyond. Over the past 12 months, both the level of success of our Incubator clients AND the visibility our activities have brought to the Evanston entrepreneurial community demonstrate the value of the enterprise. We are confident that by continuing to support the Incubator the City of Evanston is making a great investment in the growth of local businesses. Our original goals remain our focus: 1. To improve the success rates of businesses who start operations at Now We’re Cookin’, 2. To strongly differentiate Now We’re Cookin’ from Chicago-based competitors in the “shared-kitchen” space, and 3. To have greater overall impact within the local business community - specifically by assisting in the start-up and growth of businesses that remain in Evanston over the longer term and encouraging new businesses to develop with the aid of Evanston mentoring. 393 of 423 2 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com One year ago, we commented that “quality staff time spent on marketing, developing Partnerships, constituency management (Board, Mentors, resource connections, etc) and consulting with the Incubator members / prospects are the activities which will accelerate the progress of the Incubator through 2014. . . . [thus] the primary incremental costs are Staff time.” With the City’s generous funding, Now We’re Cookin’ was able to add a full time Incubator Manager, Natalie Shmulik, whose energy and experience have been the major differentiators in the 5 key areas we want to highlight for you here. EXPANDING VISIBILITY Our Incubator Manager has complemented this great PR with participation in a wide variety of activities around the Chicago area which have enabled her to create awareness of NWC and our activities among local food bloggers, the broader Chicago start-up world via participation in the Lean Start-up day, U of C’s food business oriented “Recipe for Success Conference where Natalie was a panel participant, and delivery of our Introduction to Food Entrepreneurship to co-working spaces in mid and up-town. The results: new Partnerships and new seminar/training participants as well as a broadened network incorporating companies and individuals, creating great new connections for our Incubator Members. As a bonus, awareness of Evanston as a great place to start a business is growing. Media attention is one of the most obvious results of our efforts to raise the profile of the Incubator, and in the past 6 months the number of articles/mentions/ interviews have been steadily increasing. Combined with the press our Incubator Clients have been receiving this year, the impact is accumulating. What does this do for us?  Broadens our network  Enhances our credibility  Raises awareness of our activities  For our clients – generates sales! 394 of 423 3 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com BUILDING PARTNERSHIPS In our network, the Partnerships we continue to develop provide value in a number of ways: - Discounts – on products and services needed by our clients. Prime examples of this are Northland Labs (discounted nutrition label creation), Kitchen Nomad (heavily discounted, professional quality food photography) and NU’s Entrepreneurship Law Center (discounts on legal work for business start-up, trade-marking, etc) - Revenue Stream for NWC – via negotiated commissions on client orders (e.g. Pamco providing NWC a 5% fee on every label order) - Expertise – as Partner staff participate in Incubator Seminars and networking events - Sell-through opportunities – our partnerships with markets such as The Nosh give Incubator Clients discounted table fees for recurrent markets, as well as enhanced visibility for NWC. Other informal collaborations – such as with The Grand stores and Artizone – create easy connection points for our clients and more rapid product acceptance. Our ability to provide introductions to experts (e.g. people with broad knowledge of co-packing options) and potential buyers (e.g. our Commission agreement with Hooray Puree for introductions to food service contacts) has not only drawn in a broader network of entrepreneurs but has enabled Now We’re Cookin’ to visibly build its value proposition for new clients – particularly helping us craft a service model and profile which is appropriate for growth stage companies (see comments below) Our collaboration with Artizone, a rapidly growing online local artisan food marketplace, has gained attention from various publications including NS Magazine – closing the loop back to PR for us! [Artizone’s recent Tweet featured 3 NWC clients!] Look who I ran In to! @BaderKarl @kachocolatier @ProSpiceChi @dologypastries @josnowsyrups #peartree #truliejulie pic.twitter.com/7111QOWtRG 395 of 423 4 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Importantly, these collaborations have drawn everyone up to Evanston –as our Partners and collaborators routinely visit our facility to meet with us and with our Clients. Many of them, including the Chicago Reader, have expressed interest in hosting special events in our space as well. This is underscoring the entrepreneurial environment which the City is creating here. Businesses such as Artizone – on which many of our Incubator clients have storefronts – will be doing product pick-ups here, and will be sending new food entrepreneurs to Evanston to meet with us for assistance in growing their businesses. EXPANDING NETWORKING EVENTS/ INCUBATOR MEETINGS: In order to capture the attention of new clients, mid-tier businesses, potential Partners, media and investors, we have expanded our efforts to host a specialty Incubator Meeting/Networking Session once every three months. These events have proven to be wildly successful and have resulted in several collaborations (Chapin Coffee and Truli Julie working on a gift basket for the holidays, I Heart Keenwah arranging a special event with Chicago Food Bloggers), new forms of mentorship, exchange of information and valuable connections. See the attached flyer for an example of our promotion for these sessions. We are continuing to run and grow these events - and invite the City Council members to participate in these sessions to experience firsthand the energy and engagement being generated. EXPANDING IMPACT FOR CLIENTS: As discussed in recent quarterly reports, it is our practice to document the specific “value - add” we deliver for individual clients. Recent reports have featured Truli Julie – the biscotti company – whose progress you are familiar with. But to recap NWC’s contribution: 1. Coached her through the Food Business 101 “boot camp” training program 2. Suggested rebranding which moved her from “Delizioso” to 3. ”Truli Julie” with dramatically improved design and clearer messaging (for which, as per our suggestion, she utilized an online site saving hundreds of dollars in graphic design fees). Our food photography partnership enabled the business to obtain professional quality photos at a fraction of the standard market rate, saving hundreds of dollars. 396 of 423 5 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com 3. Frequent meetings have helped Julie refine her marketing strategy. Introductions to Artizone and The Grand are generating new sales, while reduced table fees (Evanston Market via a sharing arrangement, The Nosh, and Dose) enhanced the profitability of those events. 4. Staff has assisted in brainstorming production efficiencies and product unit cost reductions which have translated into real cost savings. NWC summer interns provided production and market assistance which greatly leveraged the business owner’s time. 5. Advice and help with content and formatting have resulted in the successful re- launch of Truli Julie’s new website (http://www.trulibiscotti.com/) 6. Our introduction of Truli Julie’s savory biscotti to Culture Magazine has resulted in an upcoming feature on this business – scheduled for the Fall with this nationally distributed magazine. This Evanston business – moving from idea to wholesaler selling through 8 regular store locations (including The Wine Goddess, Linz & Vale, FoodStuffs in Evanston) since January and seeing accelerating sales this quarter – is a great example of how collaborations within an Incubator can assist in establishing a business in a short period of time . Our assistance has moved well beyond the “provide rental kitchen space”, into business strategy, marketing, branding, social media, production consulting, financial management and general business management/decision-making. CREATING ACCESS TO FINANCING: Critical to the success of any entrepreneur is access to funding – the right funding provided at the right time. While the vast majority of our Incubator clients start out leveraging personal savings and family support, it quickly becomes apparent that rapid growth typically requires financial assistance. NWC’s initial approach has been two-fold: first, to help Incubator clients develop realistic financial projections – and expectations! – as a prelim to raising funds, and second, to develop contacts with seed money providers such as Lend at NU, Accion and community banks. More recently, we have been working to develop a relationship with OfficeHeads, the Evanston business, around financial management and bookkeeping. But in recent months we have been seeing an increasing level of interest from early stage and traditional angel investors in the artisan food space. This is a huge advancement from where 397 of 423 6 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com the Chicago market was just 18 months ago, and the fact that these individuals are being introduced to Now We’re Cookin’ speaks to the increased visibility and credibility of our Incubator operation. As discussed below, building a robust community of financial providers is a critical goal for the coming year. EVANSTON INVOLVEMENT: During the past year, our contribution to/collaboration with the City of Evanston has continued to grow. Examples of our engagement include: - Participation in discussions about potential multi-business food “block” with Brewing incubator/pub - Again hosting the Evanston Harvest Celebration (September 18th – please come!) benefit for the Friends of Evanston’s Markets while our Clients continue to make up a high percentage of non-farmer venders at main Market - Organized local training firm to provide sanitation classes to enable local restaurant staffs to comply with new IL state health regulations - Proposed a co-sponsored Entrepreneurship Week, mirroring the Kaufman Foundation’s Global Entrepreneurship Week in November - Discussing ways to create Now We’re Cookin’ “made in Evanston” table/end -cap in new local Evanston grocery stores (a model we could seek to replicate throughout Chicago!) - Consulted with Howard Street Caribbean bakery at request of Alderman - In discussion about potential “Made in Evanston” holiday basket - Attended local City-sponsored pitch sessions and NU entrepreneurship programs, and have an active ongoing collaboration with the Kellogg School, including our mentoring of students with food business ideas - Two of the businesses we have worked with – Feast & Imbibe, and Defloured Bakery – are in the process of committing to dedicated space within Evanston. - Incubator clients continue to expand their product reach through the Evanston retail community. We are always on the lookout for new collaborations in the City that will both enhance our business model but also contribute to the growth of the community – and welcome suggestions at all times! 398 of 423 7 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com WHAT IS NEXT FOR NOW WE’RE COOKIN’S FOOD INCUBATOR? While it goes without saying that we are looking to do more of everything - for the balance of 2014 and 2015, we are focused on two key sets of activities which we believe will serve to extend our brand and enhance the impact that Now We’re Cookin’ has as an innovative business incubator: 1) Access to Capital: as mentioned above, there is a sudden surge in interest in early stage food companies here in Chicago. At least 2 new investor groups interested in CPG/food have formed within the last year, and we have been introduced to individual investors focused specifically on this space as well. At the urging of our Advisory Board, we are reviewing the possibility of changing our corporate structure to establish a venture group invested both in Now We’re Cookin’ and our clients. Coincidently with that possible change, we are actively working to establish an Angel network to be affiliated with Now We’re Cookin’s food incubator – investors who would participate in pitch events and networking sessions, meeting our Incubator clients and providing an up-front commitment to invest over a multi-year period in early stage food companies. This focus is important to us for many reasons – but significantly, we believe that it will be the primary driver of our ability to attract second/growth stage companies such as I Heart Keenwah, Jaali Bean, Hooray Puree and others into our incubator fold – which is our second key growth focus. 2) Building a Growth Company Service Model: since we transitioned to our Business Incubator model, it has always been our objective to be able to support both brand new start-ups AND emerging companies with market presence and significant sales. To date, all our efforts have been absorbed with the first group. But our growing network has introduced us to a large number of successful early stage companies looking for additional assistance, financing, and growth strategy assistance. Many of these companies are already sufficiently big to be utilizing contract producers (co-packers) for all their product production – so they are not candidates for using our rental kitchens except for new product development. But they have a variety of other needs – office space, support staff, distribution, logistics, etc. – which are many steps beyond what is needed by a start-up. 399 of 423 8 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com Our immediate aspiration is to broaden our service model to include the ability to help these companies address their needs in a constructive, value-added way. This will require not only access to angel financing – as mentioned above – but also potentially the expansion of our space to provide co-working office space, development of expertise/connections within the distribution and logistics realms, as well as possibly staff, financial management and other areas. By focused additions to our Mentor group, new Partnerships with e.g. distribution firms, and the successful creation of an Angel network, feedback from these companies suggests that they are anxious to work with us and benefit from the insights our network can provide. Already several of these firms are participating in our events and collaborating with us in unique ways. Their participation is also valuable for our new entrepreneurs – who can hear their stories and learn from their experience. Both of these initiates require a lot of staff time. It is for this reason that we are doubly appreciative of the continued support from the City. We are excited to have recently attracted the attention of the Specialty Food Magazine/organization (which hosts the Fancy Food Show, the pre-eminent gathering of specialty food producers in the country.) They are scheduled to spend 2 days here in Evanston with us in September learning the details of our Incubator model as part of a larger research project on food incubators. They want to analyze what works, what gaps they can help fill, and potentially provide access to their extensive network to assist our clients as well as national PR. 400 of 423 9 1601 Payne Street Evanston, Il 60201 847-570-4140 www.nwcookin.com 2014/2015 City of Evanston PROPOSAL: Our proposal for 2014/2015 is an extension of this past year’s program. Expenditures continue to be concentrated in the staffing (noted above) and marketing areas where we can leverage our visibility and impact. Estimated costs in 2013 through mid 2015 are as follows: INCREMENTAL COSTS FOR INCUBATOR TRANSITION: Est 9.2013 - 8.2014 Actual City Share 60% Est. 9.2014 - 8.2015 City Share 40% Incubator Manager ( full time) $60,000 50,000 (Oct’13 start) $68,000 Program Development (training/seminar speakers, materials, Partner development, legal costs, etc) $25,000 $26,225 $18,000 Incubator Marketing (on-line PR program, materials, social media assist, expansion of public website in late ‘14) $10,000 $9,500 $10,000 TOTAL INCREMENTAL COSTS: $95,000 $85,725 $57,000 $96,000 $38,400 During this most recent funding year (Sept – August) Now We’re Cookin’ has seen a 75% increase in training and consulting fees, and a 15% increase in kitchen rental and storage income- both primarily due to the focus on Incubator services. Royalty Fees have begun to come in from our Incubator Members, and we expect beginning as of the end of this current quarter will become a significant contributor to our total revenue. In conjunction with the focus on developing an Angel network, we anticipate the completion of our own funding raise this Fall – such that we will be fully able to continue to operate the expanded Incubator program without further City assistance. Meeting this goal is a significant milestone for Now We’re Cookin’ and we are both extremely appreciative of the support the City of Evanston has been willing to provide during this building period, AND excited to be able to demonstrate the validity of our Incubator model by crossing over to complete self-funding. We will continue to provide Monthly reporting in the form/with the data which has been presented during the most recent year, and welcome suggestions as to how this information could be more clear or more valuable to City officials. ATTACHMENT: NWCookin’s new Media Kit 401 of 423 Now We’re Cookin’ Media Kit Continued on page 2 Our Story About Us The food space is tough to say the least. Passionate people with great products often struggle to turn their dreams into thriving companies. Breaking into the market, growing a business, and creating a strong brand can seem insurmountable for small business owners! At Now We’re Cookin’, a full-service entrepreneurial culinary space in Evanston, Illinois, we believe that developing local companies is important and possible! Recently we introduced our Food Business Incubator program. Much like familiar tech incubators, Now We’re Cookin’s knowledgeable, dedicated staff mentor food start-ups as they grow from producing at home to working with a co-packer. Through food business classes as well as networking opportunities with industry leaders, incubator members develop the skills and connections necessary to transform their dreams into reality. This innovative concept possesses the potential to empower entrepreneurs, creating a thriving and dynamic local marketplace. As the owner of Now We’re Cookin’, I would like to invite you to contact me with any questions you may have about our company. Now We’re Cookin’ opened in the summer of 2007 to address one of the biggest needs in the culinary community – rentable kitchen space. Our certified industrial kitchen works like a timeshare, but we do not require a minimum commitment from our clients. This flexibility allows start-ups selling once a week at farmers’ markets and large catering companies to utilize our space. In addition, our demonstration kitchen is perfect for private parties, corporate teambuilding events, classes and filming! With our incubator program, Now We’re Cookin’ has introduced a new level of support to local food entrepreneurs. Our goal is to create a strong network of individuals interested in promoting and celebrating the culinary arts! 402 of 423 Faces of NWC Nell Funk, Chef/Owner After a long and diverse corporate career, Chef Nell followed her heart and made the leap from the corporate world to the culinary world. A life- long home cook with a penchant for making meals from scratch, she honed her skills at the Culinary School of Kendall College, and opened the Evanston-based catering company Fantastic Funktions. It was then that she began cooking up a business plan for Now We're Cookin'. As originator of the Culinary Service Center concept, Chef Nell has a passion for working with start-up and early-stage culinary businesses. Her unique combination of business savvy and culinary finesse is an asset on which her clients at Now We're Cookin' have come to rely. Lucia Oddo, Marketing Consultant Also coming from a successful career of corporate consulting, Lucia is Now We’re Cookin’s marketing guru. Her experience with ACNielson as a client-centric manager has made Lucia an invaluable asset to the Now We’re Cookin’ team. By applying innovative and actionable changes, Lucia successfully aligns client attitudes and capabilities with respect to their customers from the inside-out. In doing so, she empowers her clients to direct the manner customers engage with their businesses from the outside-in. Natalie Shmulik, Incubator Manager Natalie has worked in the food space her entire career. Writing, marketing, trends, and business development – she knows it all. As a graduate of Boston University’s Masters in Gastronomy program, Natalie provides an invaluable perspective for her clients. As the Food Business Incubator Manager, Natalie helps her clients develop their brands through awareness of current food trends, innovative packaging, and innovative utilization of marketing opportunities. 403 of 423 Services Now We’re Cookin’ is a full service culinary center located in beautiful downtown Evanston. Our dynamic facility includes an industrial kitchen and a customizable event space making Now We’re Cookin’ the ideal location for filming, networking, and private events. We specialize in three areas of service to our clients: Shared Kitchen: Our certified industrial kitchen empowers food entrepreneurs to accelerate the launch and growth of innovative and profitable food businesses. Food Business Incubator: Now We’re Cookin’s Food Business Incubator offers the knowledge and resources necessary for food entrepreneurs to thrive in the highly competitive food space. Working closely with our skilled mentors, our incubator members have the opportunity to network with industry leaders and learn how to grow their businesses sustainably while staying competitive. Events: Whether you are joining us for a family celebration or a rewarding evening of corporate teambuilding, the dedicated and highly trained staff of Now We’re Cookin is ready to create the perfect custom private or corporate event. Utilizing both our dynamic event space and our industrial kitchen, we are experts in crafting fun, memorable, and delicious events! Reviews “Surprised my wife with a ‘Date Night’ 2 hour class, and wound up having just as much fun as she did.” Brad C. “I love that [Now We’re Cookin’] focus on local ingredients… The teachers were well-educated in the art of cooking and I learned some useful tips… The class I took was also reasonably priced… I would definitely take another class here.“ Melissa M. “I've used Now We're Cookin' for work related events 4 times. Each time I have been pleased, which is why I keep going back and recommending the space to others.” Nancy L. “I recommend everyone to review the classes offered by Now We're Cookin' as well as the culinary service center located there.” Frank J. 404 of 423 Incubator Clients Truli Juli: Offering Truli Better Biscotti and Truli Tastier Nuts, Truli Juli is re-introducing the biscotti as a wonderfully crunchy, but not hard, indulgence to be enjoyed whenever and wherever Our biscotti are made a tad softer than most with natural, locally sourced, quality ingredients. Chapin Coffee: Chapin brings you the world’s finest gourmet coffee and the opportunity to do something good every time you enjoy it. Their mission is to feed as many chronically malnourished Guatemalan children as possible using proceeds from selling artisan-roasted, fair trade, and organic Guatemalan coffee. D-ology: D-ology is an alternative Chicago bakery that creates artisan gluten free and vegan pastries that taste better than traditional wheat-based baked goods. Femme du Coupe: Femme du Coupe is a bar-styling company that specializes in crafting cocktails and bar concepts for in-home and professional use, including artisanal cocktail syrups. Liza’s Crunch Granola: Serving healthy, oil-free granola perfect for athletes, mom’s on the go, and as afterschool snacks for the kids! Prohibition Spice Co: Prohibition Spice Co offers a lineup of sausage spice blends and rubs that put bold, exciting flavors into the hands of home chefs like you. *********************************** ************************************ ************************** ************************** ************************************* ************************************* *********************************** *********************************** *************************** *************************** ******************************* ******************************* 405 of 423 ~ The Cradle ~ Infant Welfare Society ~ Child Care Center of Evanston ~ ~ Big Brothers Big Sisters of Metro Chicago ~ NU Alumni Association ~ ~ Loyola University Student Cooking Club ~ NU Sororities and Fraternities ~ ~ Kellogg Women’s Business Association ~ Annual Evanston Harvest Celebration ~ Well-Known & Repeat Clients We Offer… Chefs Companies ~ Kraft ~ Abbott/AbbVie ~ Boston Consulting ~ ~ Brookdale Senior Living ~ ~ Million Dollar Round Table ~ Barilla ~ Baxter ~ ~ Greenfield Consulting ~ FoodStuffs ~ ~ Takeda ~ North Shore Community Bank ~ ~ Irish Dairy Board ~ W.W. Grainger ~ ~ Parties That Cook ~ Nestle ~ Accenture ~ ~ Australian Lamb Board ~ ************** ************** ************** ************** Video ************** ************** ~ NBC ~ The Food Channel ~ Kraft ~ ~ Big Ten Network ~ ConAgra ~ ~ Video Wisconsin ~ N Sketch TV ~ ~ Unilever ~ Gail Gand Grant Achatz Stephanie Izard Matt Lewis & Renato Poliafito ******************** ******************** Book Signings Cooking Classes Cooking Demos Production Kitchen Special Events Chef Training Patricia Wells Not For Profit 406 of 423 Press ~http://www.evanstonedge.com/2013/10/16/4796/ ~http://www.chicagobusiness.com/article/20131109/ISSUE02/311099997/shared-kitchens-cultivate- startups# ~http://www.iacp.com/newsletters/more/summer_2014_cooking_schools_and_teachers_newsletter ~http://chicagoist.com/2009/03/09/do_this_grant_achatz_cooking_demons.php ~http://chicago.eater.com/archives/2011/09/21/evanston-harvest-celebration-features-publican- anteprima.php Featuring Clients: ~http://www.myfoxchicago.com/video?clipId=10169007&autostart=true ~http://www.medillnews312.com/entrepreneur/?p=982 https://www.youtube.com/watch?v=YSFGqPc0WO8 ************************************* ************************************* Featuring Now We’re Cookin’: Links Now We’re Cookin’ and its clients have been featured in multiple publications including: 407 of 423 Testimonials Industry News & Trends "Thank you so much for your input on our American Made application. I've incorporated your suggestions, and it makes a world of difference in the strength of our answers! It feels like momentum at Chapín is really building, and your involvement is a huge catalyst for this. Thank you so much for your partnership!" ~ Chapín Coffee Now We’re Cookin’ is at the forefront of the most popular and current movements and trends. These are just a few reasons why we are a company to work with and follow! ~We are knowledgeable and understanding of current and upcoming food trends!~ Trends ************************************************************************ Coconut It’s everywhere! Jerky For all those Paleo enthusiasts DIY Kits From cheese to kimchi, enjoy knowing you’ve made it yourself “Natalie conducted a 1 hour consultation with us on Social Media. Wow! We had no idea how much we didn't know about the benefits of using social media, especially the free stuff! She came very well prepared (having done research on my current website/facebook/twitter/linkedin) with recommendations based on others in the same field as Crave Cuisine. This was a very smart & valuable consultation.” ~ Lori T. “I again took their "Introduction to Food Entrepreneurship'', in the fall, after leaving my employer to start my own business. This was one of the smartest first step I did. My company has nothing to do with food production, but Nell's expect advice was to valuable to pass up. I also took a class on Marketing offered by Natalie Shmulik, NWC Manager. WOW! You need this! She is a true professional wizard at Marketing. I could not believe how poorly I was putting myself in the public eye. We did a review of my company and I was amazed at my mistakes. She helped me correct this and put me on the right path to success.” ~ Kim W. 408 of 423 Local & Specialty Foods ******************************************************************* ~At Now We’re Cookin’ we wholeheartedly support small, local, artisinal businesses in the Chicagoland area! Our nation is moving back to buying locally made products and the trend is growing rapidly!~ Food Businesses ~ Although the food industry is a great one to get into, many small businesses fail. Now We’re Cookin’ guides food entrepreneurs on the path to success within the food space and helps them avoid many of the problems associated with a failed business. ~ ********************************* ********************************* According to Bloomberg, 8 out of 10 entrepreneurs who start businesses fail within the first 18 months. A whopping 80% crash and burn. Fun Facts 78% of US consumers agree that it is important for people to ‘give back’ to their local communities, with 32% saying they strongly agree. Baked goods are the 2nd most frequently purchased local food. When asked to rank the top 3 factors that influence purchasing decisions for food and drink, 15% of people chose “locally produced.” The locavore movement is also on the rise, with 70% of retailers saying that buying local food is at the top of consumers’ concerns. Statistics reveal that the sales of “specialty foods” jumped from $60.1 billion in 2008 to $80.3 billion in 2013, and this year’s projections point to continued growth. Why? No business plan ~ lack of experience ~ under funded ~ no differentiation in market ~ insufficient capital ~ poor location ~ poor inventory management ~ low sales ~ competition ~ unexpected growth ~ poor credit arrangements ~ over-investment in fixed assets We can help!! 409 of 423 Contact Us Now We’re Cookin’ 1601 Payne St, Unit C, Evanston, IL 60201 (847) 570-4140 info@nwcookin.com www.nwcookin.com Lucia Oddo Marketing Consultant lucia@nwcookin.com Nell Funk Owner/Chef nell@nwcookin.com Natalie Shmulik Food Incubator Manager natalie@nwcookin.com 410 of 423 September 26, 2014 TO: Economic Development Committee RE: Annual Review for Now We’re Cookin’ Grant This report provides an overview of Now We’re Cookin’s successes/activities for the most recent Grant year (12 months Oct ‘13 – Sept ‘14). Generous support from the City of Evanston has been one of the essential components enabling Now We’re Cookin’ to solidify its position as the leader in artisan food incubation in the Chicago area. An early mover in what is rapidly becoming a significant national story, our efforts have recently been validated by representatives from the Specialty Food Association, the largest national organization supporting the artisan/specialty food market: the two representatives who flew in from New York to interview us noted that Now We’re Cookin’ has the most extensive set of offerings and provides the broadest support for new businesses from all the incubators they have visited throughout the country. After two years of hard work, it is gratifying to see our efforts recognized by this national organization! The Data: Key data points from the past year’s activity tell part of our story - 18 new kitchen users, of which 40% were Evanston based owners (up from 32% in the prior year) Commercial kitchen revenues (rents and storage) up over 40% from the same period 2012-13, and Incubator Services (training, consulting and other fees) up 115% Total of 10 businesses signed on as Incubator Members Approx. 25 business owners who are not kitchen users/Incubator Members came to seminars or training programs throughout the year Discussions about NWC services were held with 110 total potential new clients (5% up from prior year) 17 Total seminars/classes were delivered, with total participation of 123 people 5 Networking Sessions were held during the year, with a total of 170 participants (clients, partners, mentors, service providers, etc) 34 press reports referenced/highlighted either Now We’re Cookin’ or an Incubator client Incubator clients are experiencing excellent expansion and rapidly broadening their product placement across the Chicago area – with examples like Truli Julie moving from start-up to 10 locations and a large caterer contract in just 8 months 411 of 423 NWC representatives participated in 4 opportunities to take our program “on the road” – including U of C/Institute of Justice Food Business day, Washburn Culinary Center Career Expo, Lean Startup Weekend, and Next Chapter co-working meeting, all of which gave NWC an opportunity to present a comprehensive overview of our services or deliver our Introduction to Food Entrepreneurship course 2 high visibility Market opportunities – Pastoral’s Artisan Food Festival and The Nosh at Block 37 - featured Now We’re Cookin’ jointly with our clients. Commentary: The data only provides a partial picture, however, of the promising changes that have occurred in the past year. Foremost of those was our ability (thanks to the City of Evanston) to hire a full time Incubator Manager with terrific experience and tremendous enthusiasm for tackling the challenges of food entrepreneurship with creativity and persistence. In large part due to Natalie’s efforts, one of the biggest changes this year has been the dramatically heightened level of engagement between Incubator Members, prospective Members, and Now We’re Cookin’. Between one-on-one mentoring, the ability of the Members to benefit from the advice and services of our Partners and industry mentors, discounts for services/marketing opportunities negotiated by our Incubator Manager, press placements, and our seminar and Networking programs – these clients are getting traction in the market well beyond their initial expectations. And since we measure the Incubator’s success through the success of the Members, the accelerating growth of our Members is demonstrating the benefits of our model. A second key change has been our ability (with the larger staff) to connect out into the broader Evanston and Chicago area communities. By taking advantage of as many speaking engagements as possible, and participating in as wide variety of entrepreneurship and food oriented events as possible, we have been able to not only expand our network of connections and supporters, but actively engage with businesses like Artizone which has become a great partner for Now We’re Cookin’ and our Clients. We are linked into the new Food Accelerator effort being launched through 1871, have connected up with a number of emerging angel networks focused on food and CPG companies, and have been able to leverage food service, grocer, and PR connections to the benefit of our clients. The combination of active engagement and increased marketing is having a cumulative impact on our business “flow”. This year’s revenues from kitchen rental reflect lower client turnover and higher average per client kitchen hours – a reflection of the fact that we have been able to 412 of 423 attract more dedicated business owners and more sustainable businesses. Similarly the level of Incubator activities and revenue reflects greater frequency of attendance on the part of clients and network members, underscoring the value they repeatedly gain from participation. However, along the way we have learned many things, most significantly around the attributes of companies/owners which lead to success, and the time-consuming nature of the Incubator mentoring model. ●During the year, we havehad 3IncubatorMembers getstarted with greatenthusiasm,only to shut down at about the 6 month mark: in each case, these were business owners working only part time on launching their business, and who found thatthepress of family, jobs, and life in general became too much. Our conclusion: while it is possible to create a sustainable, successful business while working only part-time at it, the odds of failure are significantly higher. Whilewefullyexpectfall-outin ourprogram,weareworkingto tighten our entrance criteria, giving increased attention to the level of commitment and time new business owners bring. ●Providing individualized coachingaround everythingfrombrandingto effectivesocial media campaigns, connecting Members up with store buyers and Market organizers, organizing networking sessions and training seminars, as well as expanding our Partnerships and our own marketing – is all time-consuming effort. Two years ago,weanticipated beingableto work with 30 Member companies with thecurrentstaff size,butwenowknowthatwill not be feasible. So our expansion will be dependent on our ability to creatively leverage our time, leaning on the talents of volunteer mentors, interns,and otherresources as wegrow the Incubator program. Looking Forward: During the coming year, we are focused on initiatives which can (a) increase our profile, (b) attract Growth companies to or Incubator fold, and (c) expand our capacity. First and foremost among these initiatives is our effort to bring together a group of active angel investors who understand the food industry and have an interest in nurturing early stage entrepreneurs. While this is proving challenging, we believe it is one of the highest-value add expansions of our network/service scope, and the key to attracting Growth companies. Having Growth companies engaged with us is already demonstrating value, as they provide great learning examples for or start-ups, and a terrific reservoir of additional connections that we all benefit from. Providing services which are of value to them – over and above financing opportunities – is key to keeping them engaged. 413 of 423 Being recognized for contributing to the success of not only start-ups but also growth companies will increase our profile, as will success in holding well attended “pitch” sessions for food investors. Additional visibility has classic network effects, as we have already seen this year and we look forward to an acceleration in the coming year. Finally, as mentioned, expanding our capacity will require finding innovative ways of continuing to deliver our high touch model which is seeing such success. By completing our own recapitalization program, we look to be able to enhance staff as one of a number of means of providing growth capacity. We again want to thank the City of Evanston for its enthusiastic, and continued, support of Now We’re Cookin’. We are always on the lookout for ways we can increase our local engagement, and recent activities – including the active facilitation of Feast & Imbibe’s renting of space on Simpson, continuing to host the Harvest Celebration, and leadership in creating the Evanston Entrepreneurship Week programming – are just a few examples in the way in which we work to enhance the culture of entrepreneurship here in our town. Add to the above our expansive set of collaborations with Northwestern and we remain dedicated to finding ways to put new businesses front and center here in this community. 414 of 423 Now We're Cookin'3rd Quarter ReportData PointPress Release TopicRelease DatePR/Media Activity - outgoingVarious promotions for EvanstonHarvest CelebrationJuly - SeptNEFunk interview on Women's BusinesRadio Network (http://www.wrnw1.com/page/3/?s=Roger+Moore)NS Magazine interview for articleabout local food producersAugust 2014PR Pick-ups/Articles/Independent PostingsPress Release TopicDateMartha Stewart American MadeAwards - Chapin Coffee as finalistSept 2014Culture Magazine article about TruliJulie savory biscottiFall 2014 issueTraining/Seminars DeliveredEventDate# ParticipantsBuilding Your Food Brand7/10/2014reschedled to10/23/2014Intro to Food Entrepreneurship7/17/20142Incubator Member Networking Session7/22/201425Incubator Networking Session (SpecialGuest: Specialty Food Association)9/15/2014est 30415 of 423 Presentation at Washbrn Career Day9/23/2014tbdUpcoming SeminarsFood Business 101 Fall termstarts 10/7Social Media 10110/13/2014Financial Management/QB10/9/2014Intro to Food Entrepreneurshgip11/18/2014Global Women's Entrepreneurship Dayprogramming11/19/2014Getting on the Supermarket Shelf11/13/2014Packaging and LabelingTBDProspect Interviews/Contacts8 - of which 1 already kitchen renter,% of Active Clients who are Evanston Residents30%Company Profiles - new kitchen usersBusiness NameBusiness DescriptionRock and Roll Noodle CompanyAsian food for festivalsEdens Fine Cakessemi=flourless cakesDish It OutCatering/Delivered MealsCompany Profiles - new Incubator Membersnone in Q3416 of 423 Intro101SeminarsKelloggKitchen Users:Tuscan HenNApril 2014Sept 20142Rock and Roll Noodle CompanyNApril 2014July 20143Dish It OutNMay-14May-14July 20142Eden's Fine CakesYMay 2014Jun 20141Forefront HospitalityYMay 2014May 20141+Real Good JuiceN3/28/2014Jun 20142Aug 2014moved tostorefront in OldTownGrow EstateY5/28/2014Jun 20142Spice Road FoodsYmultipleMay 20141Aug 20141unknownCLOSEDBerry Sweet BakeryYJan-14Jan-14xtbd1June 20141unknowntook full timejobBake 425NFeb-14Mar-143Prohibition SpiceNJan-14multiplex-'14xMar-143Baker's ManN1-AugSep-12x-'14xMar-142June 2014closed - notmaking money, notime because offull time jobButter BellaN1-DecDec-136Dec-136moved back toown spaceZen of Slow CookingNJan-12May-12Fmrs MktNov-13D'OlogyNJan-13xJan-13Fmrs Mktx-'14xNov-132Truli Julie (formerly Delizioso)YJan-14multiplexNov-131Sweet Sweet TreatsYJul-13multipleNov-1316/20141unknownclosed up - had totake a fll time jobWildTree FoodsNNov-13Storage onlyDec-1316/20141may be back fornext yearCrave CuisineNSep-12Sep-133The Farinata ProjectNAug-13Sep-131Dec-131moved to NYCPetit OrganicsNSep-13Sep-131Relish LabsNJul-13Jul-132Sep-132private s. loopcatering kitchenSecond CityYJan-13Fmrs MktJun-132Dec-131temp closedEmma's KitchenNApr-13xJan-14Jun-132Krave CuisineYMay-13Jun-132Nov 2013moved to ownspaceYum Squared BakeryNJun-13Jun-132Penny PastryNMay-12x-'13May-131Jul-131Mid West BakeryFusion SpiceNSep-12Jan-13FmrsMktMay-131Jul-131undeterminedlocation ArlingtonHgtsOlives4YouNJul-12May-1312Liza's Crunch GranolaYMay-12On the ShelfxApr-132Sept 2014Closed - toomany things goingonSweet Dollop BakeryNMar-13Vol. ProdMar-131Aug 2013Moving to SF forculinary schoolDark ChocolateYOct-12Feb-131June 2013business on holdCookie BarNNov-12Jan-132Feb-13moved to ownstorefrontRevenswoodTasty CreationsNAug-12storage onlyJan-13327 LiveYOct-12Oct-122Feb-132opened EvanstonrestaurantHave Whisk Will TravelYMay-12Oct-121Heart & Soul CateringnJun-12Jun-125Good Hope RusksNJan-12Jan-12fmrs MktMay-121Kitchen Users (from pre 2012) - still activeCarmel's CaramelsY3April 2013bsiness on holdFoodie BitesY1Gotta B CrepesNx-'132 (15 during summer)Gold'n Pear CateringN2 +Business NameEvanstonY/NInitialContactTraining/Seminar ParticipationFormalIncubatorMembershipKitchenRental StartDate# Employeesat StartDateLeaveNWCEmployeesEndAveQtrlySalesEndLocation AfterNWCTime to ReachCash BreakEvenExternal FinancingObtainedY/N - TotalTime in Bizafter leaving417 of 423 GrownUp KidStuffNx-'132Mollenhauer CateringY1+Mar 2014passed awayThe Rice TableN2White Star FoodsN1Whisked Away PastryN2Training/Activity Participants:Victoria BurgessYAug-14xShahid ChishtyNAug-14xLaura GlickNAug-14xLiron and Niv OrlianJun-14xLucas FaronYJun-14xKwamba ByllNJun-14xTom RouxYJun-14x10/2014Dulcevite Brock/Michael BrockNApr-14intro9/2014Enticed by NatalieNApr-14May-14Feme de CoupeNMar 2014xChapin CoffeeNMar 2014multiplexJohn RolandNMar-14xElvira and MarthaNMar-14xKimberlyMar-14variousSarah ChalosNFeb-14variousJenny NovakovicYFeb-14May-14Alex AustinNFeb-14social mediaWendi KromashYFeb-14multipleTeresa ShattuckNJan-14xAllison DowdleJan-14packagingKate NeumannNJan-14socil mediaEva SzczepaniakJan-14packagingLouise AndersonYJan-14Jan-14Susan TerryOct-13xMichael DemaryOct-13xKim PolanOct-13xAmber RouailOct-13xSmita KiniSep-13xKoren VanzoSep-13xBlair MillerSep-13xJeff HolcombJul-13Sep-13Gennadly GilmanJul-13xMsPsGfreeNJun-13xLisa MarshJun-13xJoanne RelfNJun-13xBlanca ValenciaNJun-13xRyteBytesNMay-13Vol ProdDebra RossNApr-13xCasey and Julie EnglemannNApr-13xKim WasilewskiNMar-13xJosh MusinskiNMar-13xTina KalilYFeb-13xSweet YumsNJan-13xFmrs MktPatty Wu-ManchesterNJan-13xLori MatesicNJan-13xmultipleGreenFin AquaponicsYJan-13Jan-13FrmsMktKelloggElizabeth RobinsonYJan-13xOh Betty SalsaNSep-12Sep-12Business NameEvanstonY/NInitialContactTraining/Seminar ParticipationFormalIncubatorMembershipKitchenRental StartDate# Employeesat StartDateLeaveNWCEmployeesEndAveQtrlySalesEndLocation AfterNWCTime to ReachCash BreakEvenExternal FinancingObtainedY/N - TotalTime in Bizafter leaving418 of 423 Home Baked GodsNAug-12Sep-12LetThemEatCandlesNMay-12May-12multipleRed SaffronNNov-11Jan-12Fmrs MktBusiness NameEvanstonY/NInitialContactTraining/Seminar ParticipationFormalIncubatorMembershipKitchenRental StartDate# Employeesat StartDateLeaveNWCEmployeesEndAveQtrlySalesEndLocation AfterNWCTime to ReachCash BreakEvenExternal FinancingObtainedY/N - TotalTime in Bizafter leaving419 of 423 For City Council Meeting of October 13, 2014 Item O2 Resolution 77-R-14, Amending City Council Rules 6.2 and 9.5 For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Resolution 77-R-14, Proposed Revisions to City Council Rule 6.2 and 9.5 Date: September 22, 2014 Recommended Action: Rules Committee and staff recommend approval of proposed revision to Council Rules 6.2 and 9.5. Legislative History: Following direction received at the September 3, 2014 Rules Committee meeting, staff drafted the following revision to Sections 6.2 and 9.5 of the Council Rules. A text strikeout to Section 9.5 noted below was also made following Township dissolution. 6.2 The Council shall provide a period for Citizen Comment. Interested persons shall sign their name, address and the agenda item or other topic to be addressed on a designated citizen participation sheet. A speaker may address the Council for no more than three minutes, and only once per Council meeting. The maximum time limit for each speaker is a single three minute time limit applied to any and all topics the speaker addresses. The maximum time period for citizen participation is forty-five minutes. If there are more than 15 speakers, the Mayor will allocate time among the speakers to ensure that citizen comment does not exceed forty-five (45) minutes. The business of the City Council shall commence no later than forty-five (45) minutes after the beginning of Citizen Comment. 9.5 Human Services Committee (six (6) Aldermen). The duties of this committee shall include matters relating to the Department of Health and Human Services (including public health, mental health, youth, aging, emergency assistance and community purchased human services); liaison with human service-related boards and commissions, private and public organizations funding or providing human services within the City, and matters relating to the arts, recreation, library, environment, unemployment, the Township, unified budgeting, the Farmers’ Market, and Police services; and Americans with Disabilities Act (“ADA”) Grievance Appeals relating to Title II of the ADA Memorandum 420 of 423 (Accessibility). The committee will sit as the Township Committee when dealing with all matters related to the Township. The Human Services Committee may convene on the first Monday of each month upon the call of the Chair. In the event that there is no Rules Committee preceding a Human Services Committee meeting on the same day, then the Human Services Committee shall convene at 6:00 p.m. In the event the Rules Committee preceding a Human Services Committee expeditiously adjourns, then the Human Services committee shall either convene at 6:30 p.m., or 10 minutes after the Rules Committee adjourns. Attachments: 77-R-14 2 421 of 423 9/22/14 77-R-14 A RESOLUTION Amending City Council Rules 6.2 and 9.5 WHEREAS, The City Council amends the City Council Rules and Organization of the City Council of the City of Evanston from time to time; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. That the following Subsections of the City Council Rules are hereby amended to read as follows: 6.2 The Council shall provide a period for Citizen Comment. Interested persons shall sign their name, address and the agenda item or other topic to be addressed on a designated citizen participation sheet. A speaker may address the Council for no more than three minutes, and only once per Council meeting. The maximum time limit for each speaker is a single three minute time limit applied to any and all topics the speaker addresses. The maximum time period for citizen participation is forty-five minutes. If there are more than 15 speakers, the Mayor will allocate time among the speakers to ensure that citizen comment does not exceed forty-five (45) minutes. The business of the City Council shall commence no later than forty-five (45) minutes after the beginning of Citizen Comment. 9.5 Human Services Committee (six (6) Aldermen). The duties of this committee shall include matters relating to the Department of Health and Human Services (including public health, mental health, youth, aging, emergency assistance and community purchased human services); liaison with human service-related boards and commissions, private and public organizations funding or providing human services within the City, and matters relating to the arts, recreation, library, environment, unemployment, the Township, unified budgeting, the Farmers’ Market, and Police services; and Americans with Disabilities Act (“ADA”) Grievance Appeals relating to Title II of the ADA (Accessibility). The committee will sit as the Township Committee when dealing with all matters related to the Township. The Human Services Committee may convene on the first Monday of each month upon the call of the Chair. In the event that there is no Rules Committee preceding a Human Services Committee meeting on the same day, then the 422 of 423 77-R-14 ~2~ Human Services Committee shall convene at 6:00 p.m. In the event the Rules Committee preceding a Human Services Committee expeditiously adjourns, then the Human Services committee shall either convene at 6:30 p.m., or 10 minutes after the Rules Committee adjourns. SECTION 2: That this Resolution 77-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Adopted: ________________, 2014 423 of 423